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11-10-14 CC Regular Mtg AgendaPCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 10, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. City Council Work Session Minutes, October 27, 2014 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff Attachments Minutes B. City Council Regular Meeting Minutes, October 27, 2014 Minutes C. City Council Executive Session Minutes, November 4, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Accepting a Donation from WSB and Associates for Arctic Fever Finance Director's memo C. Authorization for Expenditure of Funds for Public Works Equipment — Director of Public Mower Work memo 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS A. Gideon Glen Improvements Planning Director's memo CITY COUNCIL REGULAR MEETING AGENDA — November 10, 2014 Page 2 of 2 Attachments 8. PLANNING 9. ENGINEERING /PUBLIC WORKS A. Accept Proposal for Professional Services, Feasibility Report Update for Star Director of Public Lane and Star Circle Works' memo 10. GENERAL /NEW BUSINESS A. Certification of Delinquent Charges Finance Director's B. Request from Excelsior -Lake Mtka Chamber for Holiday Lighting 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trails Schedule 2. Quarterly Investment Report 3. Boulder Cove Update 4. Green Steps Program Update 5. Police Chief 6. FEMA Update 7. Woodside Road Sanitary Sewer Update 8. Accounting System Update 9. Enchanted Road Update B. Mayor and City Council 13. ADJOURN memo, Resolution Administrator's memo Trail Schedule Investment Report Engineer's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 - 474 -0128 • www.ci.shorewood.mnmtiis • cityhallgci.shorewood.mn.tiis Executive Summary Shorewood City Council Regular Meeting Monday, November 10, 2014 7:00 p.m. 5:30 PM — Canvassing Board Meeting 5:35 PM - City Council Work Session Agenda Item 93A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: This motion accepts a donation from WSB and Associates for Arctic Fever. Agenda Item 93C: Staff is recommending approval of a state contract purchase of one Toro riding lawnmower. This is in accordance with the adopted 2014 Equipment Replacement Schedule. Agenda Item 94: Matters from the Floor — (no action will be taken by Council). Agenda Item 95: There are no public hearings scheduled for this meeting. Agenda Item 96: There are no reports or presentations scheduled this evening. Agenda Item 97A: Accepting a quote from Stonescapes for the parking lot improvements and sign installation at Gideon Glen. Agenda Item 98: There are no Planning items this evening. Agenda Item 99A: WSB has provided a proposal to update the Star Lane and Star Circle Reconstruction Project. Agenda Item 910A: Adoption of a resolution certifying delinquent charges to the County to be collected with other property taxes. Agenda Item 91OB: The Excelsior -Lake Minnetonka Chamber is requesting a donation for holiday lighting /decorations for the downtown Excelsior district. Agenda Item 11: There are no items of old business this evening. Agenda Item 912.A: Several staff reports will be provided at the meeting. Agenda Items 91213: Mayor and City Council Members may report on recent activities. #Za CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION COUNCIL CHAMBERS MONDAY, OCTOBER 27, 2014 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet and Woodruff, Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby Absent: Councilmembers Siakel and Sundberg B. Review Agenda Hotvet moved, Woodruff seconded, approving the agenda as presented. Motion passed 310. 2. CAPITAL IMPROVEMENT PROGRAM DISCUSSION Administrator Joynes explained that during the 2013 and 2014 Council and staff retreats the health of all of the City's Capital Improvement Program (CIP) Funds the Enterprise Funds and the General Fund were reviewed. Over the last few years a number of steps were taken to stabilize several of the funds. There is still work that needs to be done. The first priority for discussion was how to stabilize the General Fund reserve. There was discussion about the General Fund Balance Policy and a tax increase. The City had not increased its,tax levy for a number of years. The City had Ehlers conduct rate studies for the sewer and stormwater utilities because the balances in the Sewer Fund and Stormwater Management Fund were declining. The rate increases recommended by Ehlers were implemented and the two Funds have been stabilized from their starting point in 2013. The transfer from he General Fund to the Equipment Replacement Fund and Street Reconstruction Fund was increased by about $80,000; that still does not fund everything that needs to be done. Staff provided a financing plan for the revised construction cost estimates for the County Road 19 trail and Smithtown Road west sidewalk. The financing plan included using Minnesota State Aid (MSA) funds, borrowing from other funds and switching of money around. The updated construction cost estimates for the proposed Galpin Lake Road trail segment and the Smithtown Road east sidewalk extension are significantly less than what the current bidding environment indicates. The bids for the Galpin Lake Road segment came in substantially higher than the estimates. The funding for the proposed trail segment and sidewalk extension has been put in jeopardy given the City's current assets. There are some major issues that need to be decided in 2015. One of them is the ownership of and fiscal responsibility for the Southshore Community Center (SSCC). There needs to be a decision about what to do with it and what the City's obligations are. A letter from the Shorewood Council was mailed to the City CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 2 of 9 Councils for the other four cities that co -own the SSCC with Shorewood regarding the future of the partnership of the five cities. A representative for the City of Excelsior sent him and Mayor Zerby an email stating Excelsior was financially unable to continue with any type of partnership at this time; at least under the current conditions. The Excelsior Council has not addressed the letter from the Shorewood Council. Financing for the proposed Smithtown Road east sidewalk extension, the Galpin Lake Road trail segment, the Excelsior Boulevard trail segment and the Strawberry Lane trail segment is something Council has to discuss and decide. Staff will present later on during this meeting revised cost estimates for the projects based on the current bidding environment. Possible funding options will also be presented. The layout and financing for Badger Park needs to be decided. There are elements of those improvements that need to be included in the Park Improvements CIP. The Minnetonka Country Club (MCC) is in the process of being sold. The potential for various types of development that could be done there will have an influence have an influence on things (e.g., the impact on traffic, ,park usage, and public facilities). There will likely be real estate decisions for Council to make as the MCC redevelopment moves forward. He noted that because there are two members of Council mi direction this evening on the priority, timing and financing otrai decisions on the immediate 2015 General Fund and 2015 CIP-1 will have a third retreat during which the SSCC will be discuss made), major projects going forward will be discussed, and there City's existing funds. Director DeJong walked through the 2015 — the meeting packet by fund. Park Improvement this evening staff will not ask for December staff will bring to Council its. In early 2015 Council and staff suming a decision about it has been review of the health of the Source document included in Director DeJong explained the 2014 Park Improvements CIP had included some improvements for Badger Park. Because things are in flhx for the future of the SSCC and because of the significant increase to the estimated cost for the improvements to more than $1 ;million none of the improvements scheduled for 2014 have been done: He moved the 2014 improvements to the 2015 CIP. Although that may not be realistic he does not have much better to go on If Council wants him to put in the full $1,000,050 worth of improvements costs in the CIP he will do,that. 'There is not enough funding in this Fund to pay for all of the improvements. There needs to he other funding sources. He does not think any decisions about Badger Park will be made early enough in 2615 to actually get a project constructed in 2015. Therefore, the first set of improvements could be moved out to 2016. The Gideon Glen signage and parking lot improvements have been shifted from 2414 to 2015. The cost for resurfacing of the Badger Park tennis courts has been left in 2015. Equipment Director DeJong explained the only significant new item in the 2015 CIP is the trackless trail machine with flail mower for a cost of $150,000. Because of that a tractor, flail mower and rear mower were taken out of the CIP. There is some trade in value for that equipment. As a result of those changes the cost of the 2015 CIP has increased. Director Brown has indicated he would like to order that new piece of equipment in 2014 knowing it will not arrive until 2015. Street Reconstruction Fund CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 3 of 9 Director DeJong explained that Star Circle and Star Lane are in the 2015 Road Reconstruction CIP for reconstruction/reclamation. When they were being considered for reconstruction in 2010 many of the property owners along those roadways were in opposition to that. Their reconstruction was moved out one cycle after the City sealcoated the roadways. Because it would be easy to connect to the City's water system Council will have to decide if it wants to extend watermain as part of that project. Amlee Road and Manitou Lane are scheduled for reconstruction in 2016. The bases have deteriorated significantly so they should probably be fully reconstructed at some point but that is not to say that reclamation could not last for a while. But, the CIP reflects reconstruction. Strawberry Lane and West 62"d have been added to the 2019 CIP for a cost of $1,140,000. The plan had originally been to reconstruct Eureka Road with MSA funds. Unfortunately, the MSA funds cannot be used for Strawberry Lane because it does not connect to a MSA classified roadway. If all of the projects in the CIP were done at the cost estimated the Street Reconstruction Fund would end up in a deficit state. MSA funds could be used for the Christmas Lake Road signal refurbish project. The City's share of that project is estimated to be $$,000. Trail Fund Director DeJong explained the estimates in the 2015 Trail CIP for the Galpin Lake Road trail segment, the Smithtown Road east sidewalk extension, and the Excelsior Boulevard trail segment have been revised to reflect the current bidding environment. For the Excelsior Boulevard trail segment the estimate is worst case at $300,000. That estimate was provided by the engineering staff at Metropolitan Council Environmental Services (MCES). The CIP estimate had originally been $180,000. The $800,000 estimate for the Strawberry Lane/ West 62"d trail segment does not include right-of-way (ROW) costs. Constructing the additional curb and gutter and the sidewalk would require obtaining easements from property owners along that roadway. The cost for that could be considerable, Mayor Zerby stated in the various CIPs things are in flux because of the MCC property potentially being redeveloped. If 100 houses, were bitilt on the site, that would result in approximately $500,000 in revenue from park dedication fees. There has been some casual discussion about there potentially being a park on the site. He clarified that he is, thinking out loud right now— He stated if the existing SSCC stays where it is located (he assumes it will because the building cannot be moved very easily) and if the building will continue to be used for community, events then parking is still an issue that needs to be addressed. With regard to facilities' and fields, there,is, a need for additional discussion. He does not know where the MCC property Would have an impaet on what is,planned for that in the 2015 CIP. Director DeJong noted there is some money in the 2015 Park CIP for roadway and parking improvements. But, it is probably inadequate 'depending on the option chosen for Badger Park. Any option involves expanding the parking area. He stated staff can provide a better estimate for what it would cost to expand the parking area and bring that back for the next discussion of the CIPs. Councilmember Woodruff explained he spoke with Administrator Joynes earlier in the day and he told him if Council took action on the CIPs he would vote no on the whole plan. Council has not been provided any information about fund balances or balances over time. There are no funding options being discussed. Yet, Council is being asked to make commitments about spending money next year. He thought this is going at things backwards. He also thinks there are things in the CIPs that the City should not be doing and from his perspective it appears no one else wants to talk about those. Therefore, his only recourse is to say no. Mayor Zerby stated Council is present to talk about it; it is a work session. Zerby asked Woodruff what he would like to talk about. Woodruff noted that he was done. Zerby stated he is not sure what to make of that. CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 4 of 9 Councilmember Hotvet stated she hopes that people do get creative about the area surrounding the Country Club about what the trail needs are and about reconfiguration. She expressed hope that the City will work cooperatively with the developer. Mayor Zerby asked Administrator Joynes if there is an opportunity to come back with fund balances and to address some of Councilmember Woodruff's concerns. Administrator Joynes noted he and Councilmember Woodruff have differing opinions about how this should be approached. He explained that staff is trying to get Council to make decisions about what it wants the City to do in 2015 and 2016, when it wants them done and to what extent. It is difficult for staff to provide balances or tell Council what the City can spend in 2015 when so many decisions have not been made. Woodruff has stated he wants to know how much there is to spend and then that is all that will be spent. His position is Council needs to decide what it wants done and then staff can provide three or four options for funding those projects. Two or three of those options: have, significant ;tax impacts. Staff cannot determine the impacts until it knows what Council wants the City, to do and when. He noted that staff's responsibility is to do what Council directs staff to do. He also noted that for months, he has repeatedly heard that trails are significantly important to Council.. He clarified he has no animosity towards Woodruff s point of view; he just has a different perspective on how to approach things. Mayor Zerby stated it is his recollection that Council had approve4 Road trail segment. It was put out for bids and the bids were n amounts. It was anticipated that construction would have already money was available to construct the Galpin Lake. Road trail se Administrator Joynes noted that is correct. Zerby nstated the Smitht( been discussed and in the CIP for two years and Council had orders Council will consider accepting the report during its, meeting im Joynes clarified it had been in the CIP.at the original cost estimate. Zerby then stated the "St action on it. It is only a there needs to Council a to get grant funds 'throu documents in the meetin Zerby trail s there is a d the Smitht o opportunities to Jook at othe r staff and Council 1 cost estimate from retaining wall. He project will be. on the construction of the Galpin Lake acted because of the exorbitant bid ven started. Council had been told nent for the original cost estimate. m Road east sidewalk extension has a feasibility report be done for that. diately following this work session. .il segment has been discussed but Council has never taken any ne. Even though there is no plan to build that segment in 2015 i about it; There have been a number of discussions about trying to school (SRTS) program. That has not been factored into any esire to find a "way to continue to move forward with the Galpin Lake Road wn Road east sidewalk extension. He stated Council has been told there are funds as well as MSA funding to help fund those initiatives. He would like how to get those done. He then stated the City is still waiting for a revised the Excelsior Boulevard trail segment because of the complications of the City will continue to negotiate with MCES on what the City's share of that Zerby stated he thought that saying there is a $2 million dollar gap between available funds for the trail priorities and what the revised estimates are is a bit of a jump for him. The Strawberry Lane trail segment is included in the numbers yet Council has never stated it wants to move forward with it. He is not sure the analysis is accurate at this point. Administrator Joynes clarified that the revised cost estimates in the CIP are worst case scenario. Staff thought that is the most Council would want to spend. He stated Council can pick what trails it wants done, it can delay the construction of them and it can pick the funding sources for them. Those are decisions CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 5 of 9 Council has to make. He noted that everything Mayor Zerby just stated is accurate. But, he has not heard Council make any decisions yet. Joynes then stated the cost for the Excelsior Boulevard trail segment may end up costing $120,000 more than previously planned. Council has not decided if it wants to spend that much more on that segment. Mayor Zerby clarified that Council cannot make any decision until it is provided with a revised cost estimate. Administrator Joynes explained staff has spoken with other municipalities and with engineering firms and Council and staffs idea of waiting until next spring to re -bid and bid the trail projects is the same thing others are intending to do. It is very possible the bid amounts will continue to be exceptionally high through at least the first half of 2015. There will be a huge influx of projects and there will be continued demand on resources because of projects like the new Vikings stadium. He noted the City cannot bid it right now because of the lack of available funds. Council needs to decide if it wants to find a way to increase financial resources for trail projects. There are ways to do that. For example, the City could bond for the projects in three different ways. Or it could borrow from the Water Fund and pay it back over time. Councilmember Woodruff stated that he found it interesting; that this has turned into a trail discussion and all of the rest of the capital has been ignored. Yet, Director DeJong had gone through a number of things and identified some issues and where decisions need to be made. He then stated from his vantage point the Park Commission is quite frustrated because of Council's lack of decision making about improvements to Badger Park. He noted he supports the Commission's frustration. He stated the improvements have been talked about for a couple of years and the Commission has put a lot of work into identifying different concepts. He thought Council decided on a concept. Yet, the numbers in the Park CIP won't fund any of the concepts presented to Council. He asked if Council wants the improvements to Badger Park done or not. Staff needs to know that: He expressed his frustration that the numbers in the CIP have not been increased to reflect the high level cost estimates for any of the concepts presented to Council. He asked how Council can make a decision about what to do when it does not have the current cost estimates. Woodruff explained the 2015 Equipment Replacement CIP reflects projects expenditures of $427,500. Yet, Council does not know how much money there is, in the Equipment Replacement Fund or what happens to the Fund if,Councit- decides to spend all the money. The expenditure projections for 2016 — 2019 are: 2016 — $194,544; 2017 — $197;5441, 2018 — $68,500; and, 2019 — $44,000. He recommended staff try and find a way to even that spending out somewhat: He stated maybe there is not enough information for 2018 and 2019 to make, better projections. He then stated from his perspective the whole thing does not hang together. He does not know what he is looking at and that is why he would vote no. Woodruff stated the 2015 Park CIP shows there is $15,000 for the Gideon Glen signage and parking lot improvements. That seems insufficient to him and he thought there are numbers that reflect it would be significantly more than that. Council rejected the bid for the parking lot because staff thought it was too high. The City also received a bid for the signage. Woodruff then stated funding for trails is a separate discussion and noted that he agrees there are a number of funding sources that can be considered. He asked who is going to give the City part of the MCC property for free for a park. Getting any land will have a cost. He asked what an acre of that land is going to sell for and he asked how many acres the City would like. Mayor Zerby acknowledged he thought Councilmember Woodruff made some good points. CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 6 of 9 Mayor Zerby stated he would like to move forward with Badger Park parking lot and road improvements in 2015 which will also affect the SSCC and then delay any other improvements until there is some understanding of what is going to happen to the MCC property. It may be possible to have park dedication fees contribute to a substantial portion of the cost for the Park improvements. He eventually wants to move forward with improvements to the Park and believes that in the not too distant future there will be funding available. Councilmember Woodruff stated a few months ago the Park Commission recommended Council move forward with Concept 1.5, the one Council selected, for Badger Park. The two parts with some being done one year and the rest being done t1 Commission felt strongly that if Council authorizes moving forward commit to doing all the improvements over a two year period. improvements, the parking lot and road improvements and the Park Improvements Fund in 2015. The issue is how to fund th stated from his perspective if Council and staff cannot come up both for Badger Park and other City parks then Council shou identifying future park needs and desires. He Mayor Zerby clarified that he is committed to doing all of the iii comes to funding he wants to wait until there is more funding a'V the MCC property will provide that needed funding. He noted he do all of the Badger Park improvements next year: Councilmember Hotvet asked how different the CIF improvements. Director DeJong stated the CIP inclu( the top estimate was more than $1 million. Hotvet th, CIP. DeJong stated there is lack `of consensus of wl estimate numbers in the IP and he will bring back a based on the done in 2016. )einR done in any krovements could be split into )flowing year. He noted the any improvements it should oinks that the first half of the ekl renovation, can be funded out of the econd half of the improvements. He then [th a way to fund all of the improvements tell the Commission to stop working on nents to Badger Park. But, when it and he thinks the redevelopment of willing to give up a trail in order to umbers, are from cost estimates for Badger Park about W0,440 in improvements and he thought asked why the top estimate numbers are not in the to put in the CIP. He noted that he will put the aancing pro forma for Council's next work session 415 and the remainder of the improvements being Council wants them to in the CIP but there needs to be a financing decision behind them otherwise they will not mean anything. He explained that CIPs are planning documents. They are a snap shot of what the City wants to do and it is an estimate as the CIP goes out a few years. They also indicate how the CIP projects will be financed. The numbers in the CIPs are the numbers the City has financed. Staff does not know how Council is going to finance it going forward. If Council asks staff to put in costs for projects that the City cannot pay for then that is a disservice to Council because it would not mean anything. Mayor Zerby stated the fund balances and projections for the funds have not been provided; only the expenses have. Councilmember Woodruff stated if the City spends $546,500 on park improvements in 2015 he does not think the City would have the financial capacity to spend $115,000 in 2016. The City would have spent all there is in the Park Improvements Fund in 2015 and it only transfers in $42,000 annually. The rest comes from park dedication fees and user permits. Director DeJong stated it would be pretty close. Woodruff asked that staff show that information to Council. Director DeJong explained staff has provided that information on a regular basis; it is not trying to hide that information. It was talked about during the Council and staff retreat and it was talked about the end of CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 7 of 9 this past July. He then stated staff is trying to get Council's commitment on which projects it wants the City to undertake and when. When he gets that information he will bring back the Financial Management Plans (FMPs) with estimates of what is being spent this year, what has been brought in and what can reasonably be expected as income going forward. Council can then make a decision off of all of the information. He noted that he would also like to see the expenditures leveled out. That would make it easier to manage. Mayor Zerby stated it has been his experience that each year there are always significant expenditures planned for in the first year of the Park Improvement CIP and toward the end of the five years there is almost nothing planned. He is quite sure that in 2019 the City will not spend,only'$19,000 on its parks. He would also like to have the expenditures leveled out. The same is true for the Equipment Replacement CIP. Zerby reiterated that he would like the Badger Park parking lot and 'road improvements done; at least for the time being. Director Nielsen explained the Park Commission's recommendation was to do the parking lot and road improvements and the field renovation together. Mayor Zerby stated that recommendation was' before the MCC property came into play. That redevelopment is why he is willing to move the field renovation out. Councilmember Woodruff asked when the discussion about the impact of the redevelopment of the MCC property on Badger Park took place and who was present. Mayor °Zerby clarified it is discussions he has had with staff and it has only been within the last week that information has come forward about the sale of the MCC property. Councilmember Hotvet noted she had been the liaison to the Park,Commission for the first six months of the year. She stated she agrees the Commission has put a lot of work into coming up with concepts for the Badger Park renovation. , She thought that moving forward with the parking lot and road improvements would be a good place to start. She then stated she thought the field renovation needs to be considered carefully because of the time it takes to make the improvements and get the turf ready to be played on. Director Nielsen stated if the :field renovation is , done after the parking lot improvements the heavy equipment that will be needed for the field could damage the parking lot. That was the rationale for doing those two components together. The buildings and other improvements follow that. He thought the money was there to do the parking lot and field components. Councilmember Hotvet stated it is,her recollection that Council gave direction to do those two components. Mayor Zerby concurred. Councilmember Woodruff asked staff if there are financing options for completing the improvements to Badger Park. Administrator Joynes explained there are some major money sources. The Council could decide to bond for any kind of public improvements and there are different ways to do that; one is for the Shorewood Economic Development Authority to bond. The City could borrow from its Water Fund, which has the most significant balance, to do public improvements. The loan could be paid back over time with interest. There will be some form of development on the MCC property. The City has the ability to charge a per lot park dedication fee. The current zoning of that property could possibly allow 90 — 100 lots. Depending on how a developer wants to develop the property there could be a lot of negotiation. For sure there will have to be some traffic changes. CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 8 of 9 Councilmember Woodruff stated there is also the possibility of Tax Increment Financing (TIF). He reiterated that he thought there is enough money in the Park Improvements Fund to fund the Badger Park parking lot and road improvements as well as the field renovation within a few dollars. The second phase of the improvements could possibly be funded with a loan from the Water Fund. That same type of discussion needs to take place for trails. Woodruff then stated the Street Reconstruction CIP includes Amlee Road and Manitou Lane but not Glen Road. Glen Road is in similar condition to the other two roadways and it is the feeder street to the other two roadways and those two roadways in total only have about 20 residents living along side of them. That makes no sense to him. Woodruff went on to state that the Park Improvements CIP includes $10,000 for a Badger Park Creek Crossing. He thought that is a misplaced priority and it could be pushed out if need be. Councilmember Hotvet stated the Minnehaha Creek Wal CIP. She asked if staff is keeping the MCWD in the loop Councilmember Woodruff stated there is nothing in the improvements at Freeman Park. Yet, there is an agenda agenda later this evening. Councilmember Hotvet asked who is plans are. d District (MCWD) is discussing its 10 -year hat the City's plans are for Badger Park. ormwater Management CIP for stormwater m related to that Council's regular meeting the M about what the City's Administrator Joynes stated staff monitors what the MCWD is doing the best it can. He noted that staff will follow -up with the MCWD. Engineer Hornby stated there is an item on Council's regular meeting agenda this evening that is not in the 2015 or 2016 StormwaterManagemetit`CIP for a Freeman 'Park wetland restoration project. That project was discussed a number of years ago. The ,hope is to alleviate some drainage problems in that area; problems that were very„ apparent this spring. 'He then stated he thought there is an opportunity to pursue grant funds from the MCWD for a couple of projects. There is a similar opportunity with Hennepin County especially if there were some County projects that contributed to drainage problems (e.g., the Glen Road Councilmember Hotvet stated it is ;prudent for the City to keep the MCWD aware of what the City has for upcoming CIP projects where there could be collaboration with the MCWD as the MCWD is building its 10 -year CIP. Engineer Hornby stated staff has been proactive in telling the MCWD what pertinent projects the City has on the horizon. An example of that is the Gideon Glen parking lot project including the erosion issue that the two parties are trying to find a solution for. He then stated staff gets together with the MCWD at least once a year to discuss the City's and the MCWD's upcoming projects. That meeting was about one month ago. Director Nielsen noted that he and Mayor Zerby are meeting with representatives from the MCWD tomorrow October 28 to talk about Badger Park improvements and how the MCWD could be involved with that. Councilmember Hotvet suggested the Freeman Park wetland restoration effort also be brought UP- CITY OF SHOREWOOD WORK SESSION MINUTES October 27, 2014 Page 9 of 9 Director DeJong noted that there is nothing in the CIP for funding any alternative energy initiative. Mayor Zerby asked staff to schedule another work session to discuss the CIPs and enterprise operations. He noted that for that meeting he would like staff to also provide fund balances information and funding options. 3. TRAIL FUNDING OPTIONS This was briefly discussed as part of Item 2. 4. ADJOURN Woodruff moved, Hotvet seconded, Adjourning the City Con at 6:58 P.M. Motion passed 310. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Jean Panchyshyn, City ork Session of October 27, 2014, CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 27, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet and Administrator Joynes; City Clerk Panchyshyn; Director Nielsen; Director of Public Works Browr Absent: Councilmembers Siakel and Sundberg B. Review Agenda Hotvet moved, Woodruff seconded, approving the agenda as p 2. APPROVAL OF MINUTES A. City Council Work Session Minutes; October I Woodruff moved, Hotvet seconnded, Approving the City Coun 13, 2014, as presented. Motion passed 310. #2B 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Aruff; Attorney Keane; City nce Director DeJong; Planning City Engineer Hornby Motion passed 310. ork Session Minutes of October B. City Council Regular'Meeting Minutes, October 13, 2014 Woodruff moved, Hotvet seconded, Approving the City Council Regular Meeting Minutes of October 13, 2014; as presented. Motion passed 310 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Woodruff moved, Ootvet seconded, Approving the Motions Contained on the Consent. A. Approval of the Verified Claims List B. 2015 Community Tree Sale C. Authorized Expenditure of Funds for Street Signs D. City Hall Holiday Schedule and Office Hours Councilmember Woodruff thanked Director DeJong for consolidating the payroll related expenses in the Accounts Payable Check Detail report under verified claims. Motion passed 310. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 2 of 16 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. REPORTS AND PRESENTATIONS A. Report by Lake Minnetonka Communications Commission (LMCC) Representative Paul Stelmachers on LMCC Activities Mayor Zerby noted that Paul Stelmachers, the City's representative to the Lake Minnetonka Communications Commission (LMCC), was present to give a report on LMCC activities. Mr. Stelmachers noted that serving as the City's representative to experience. He has been serving since April 2014. He recapped; tenure. The LMCC and Mediacom entered into a new 10 -year fr, Powers Agreement (JPA) has been revised and it is in the process LMCC member cities. He serves on the LMCC Finance Committee. — 7 year plan. One element in the plan is to update the LMCC' technology. There needs to be some improvements made to'the LM work came in higher than anticipated. He noted that long time LMC will be leaving at the end of the month. He stated he thought sh( inception. Some of her duties will be outsourced and others will-bc staff. He noted that all the member cities and the LMCC staff appear some of the former member cities have left. Mayor Zerby stated the Council will miss Ms. Koenecke; she stated the LMCC will be looking at having repairs made to the cracked. He noted that he thought LMCC staff did an excellent j the LMCC has been an eye opening hings that have occurred during his nchise agreement. The LMCC Joint of being approved by the remaining The Committee has put forth a new 5 t recording studio to high r definition X facility. Some of the bids for that Executive Director Sally Koenecke has been with the LMCC since its done by some of the few remaining to be working well together now that d the member cities well. He then on the building some of which has the election programming. Mayor Zerby thanked Mr. Stelmachers, for serving and for coming this evening. B. Report by Lake" Minnetonka Conservation District (LMCD) Representative noted that Deborah Zorn;, the City's representative to the Lake Minnetonka Conservation D), was present to give a report on LMCD activities. Ms. Zorn highlighted in the information in her LMCD quarterly report (a copy of which had been provided to Council ), The highlights are as follows. ➢ High Water —,A,52-day-long emergency high water (EHW) declaration for all of Lake Minnetonka was in effect from June 6 — July 25, 2014. It meant minimum wake restrictions were in place. That was the first time ever that the entire Lake was included. There were historical Lake level readings in 2014 with highest being 931.11. ➢ Eurasian Watermilfoil (EWM) Harvesting Program — In 2014 EWM was harvested from 391 acres in Lake Minnetonka with 34 of them being in Shorewood. ➢ Shoreline Boat Storage Count — Every other year the LMCD conducts a shoreline watercraft storage count of the 125 miles of Lake Minnetonka shoreline. This year's watercraft count was CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 3 of 16 10,174. The LMCD Board is discussing if the count needs to be done every two years or if it can be done less frequently. The Board wants to know what the information is collected for. ➢ Ordinance Review — When she joined the LMCC Board there was a review of the ordinance for qualified commercial marinas in progress. Changes were made to the ordinance. The approved changes included: allowing docks to be constructed out to 200 feet; the special density licenses and public amenities requirements were dropped for qualified facilities; and, the processing of minor changes was streamlined. Review of possible changes for municipalities will begin in January 2015. ➢ Upcoming dates and topics • November 1, 2014 — The third LMCD Boater Safety Education Training Course for youth ages 12 — 17. The youth have to be sponsored by an adult. �;outh that take the class are told when they are done they will be more educated than about 75 percent of the watercraft drivers they will encounter on Lake Minnetonka. • November 12, 2014 — The LMCD will hold a public hearing on a North Seton Channel Quiet Water Area petition. • Continued coordination of aquatic invasive species (AIS) training for local municipalities. • Review of the LMCD ordinances for high water, declaration, municipalities and littering will begin. • The LMCD's role in the herbicide treatment of EW1V1.__ .. Ms. Zorn recognized Gabriel Jabbour's Councilmember Woodruff stated the Minnesota Dep, number of enforcement officials to write citations., fo relies on local police departments and the Hennepin;( LMCD has indicated that the municipalities around trained on AIS so thev can write citations. The LMCD that training done. Mayor Zerby noted the South trained. He stated the, has, spoke compensate for the cost of the that reouest. is free and done by the up litter. 1meht of Natural Resources (DNR) has a limited violations, of AIS transportation laws. The DNR eunty Sheriff's Department to write citations. The Lake Minnetonka have very few police officers S trying to work with the police departments to get 3NR''at the police department locations. tonka Police Department ( SLMPD) has a couple of officers `D Executive Director Nybeck about possible funding to help to train additional SLMPD officers. He has not heard back on Zerby asked Ms. Zorn if she has any idea what it costs the LMCD to conduct the shoreline watercraft count. He stated he thought the LMCD's focus was things on the water and not off of the water. Ms. Zorn stated that information was requested during the LMCD Board's last meeting. That work stream is done in conjunction with another work stream which she believes is dock use area work. In response to a comment from Zerby, Ms. Zorn stated the count took place over a two -week period in August. Zerby noted that he does not see the need for the count. Mayor Zerby thanked Ms. Zorn for serving and for coming this evening. C. Report by Gabriel Jabbour State of the Lake Mayor Zerby noted that Gabriel Jabbour was present to report on the State of Lake Minnetonka. Mr. Jabbour thanked Mayor Zerby for the giving him the opportunity to come before Council. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 4 of 16 Mr. Jabbour stated he has been living around Lake Minnetonka since 1967 and permanently since 1972. He noted there are 14 cities that to some extent abut the Lake and he has never considered his community to end at the border of the city he lived in except when he served as an elected official. He stated he has always participated in some form or another in activities for the greater community. He was mentored by people who embraced greater and bigger ideas and who had a can do attitude. It was at a time when the Lake cities employed two or three people. The City of Orono, which covers about 35 square miles, at one time employed three people. It relied heavily on its premier residents to do the work. He explained that one of the ideas that came about back then was the formation of the Lake Minnetonka Conservation District (LMCD). It is one of only two conservation districts in the State of Minnesota where there are more than 12,000 lakes. The LMCD was critical at a time when the cities had such few employees back in the late 1960s and early 1970s. He noted he had been a great partner with the LMCD for many years. He was a cheer leader for people who took marina issuesto the State Supreme Court and prevailed after the Court made landmark decisions. He noted that a business owner does not have to be a bad corporate resident to operate profitably. He stated over the last several years he has been findin' because of the LMCD's lack of progressive attitude. He residents such as such as the Shorewood representative on 1 process. He stated he does not think the LMCD is capable believes there is a tremendous amount of talent on the Bo limited information and the members of the _ „Board make out that Lake Minnetonka: has deteriorated rifted that is not because of a lack of great happens because of that is the equivalent of what happens with cor (bad data) in you get garbage out. It is not because of Zack of talent or >ard. It is because there is a faulty e'Lake the way it should be. He lately the Board is provided very ed on limited information. What [ters which is if you put garbage k of desire of the Board. He explained during the summer of 2014 when the water 'level in the Lake became extremely high the LMCD staff was informed that it may be called upon to do something over a certain weekend to address the high water situation. On Sunday of that weekend all of his marina docks were under water. There were tens of thousands of amps under water. He is very safety conscious so they immediately shutoff the electricity. Pretty soon people were out in the middle of the Lake responding to calls about floating trees and other things. The LMCD staff was,hotified that something needs to be done about the high water. The response from stiff was they would bring that up at the next LMCD Board meeting. He called the Hennepin County Sheriff because of that response and asked him to issue an executive order to turn the entire Lake into quiet water: That would be similar to when he closed the Lake to cars on the ice when there were ice incidents. The Sheriff responded he did not have the authority to do that. He told the Sheriff that he must have the authority because he had done something similar before. About 30 minutes later he started to hear that his call was being talked about in the community and about three hours later LMCD staff brought it to the Board and the Board acted on the request. He believes nothing would have been done about issuing an Emergency High Water (EHW) declaration if he and others had gone through the property channels. When he was speaking with the Sheriff about issues the Sheriff indicated that the Hennepin County Sheriff's Water Patrol has a very problematic business model. The Water Patrol relies on volunteers. At one time there were 54 volunteers. There had been up to 11 deputies that had been "gun holders ". Now it is down to 21 volunteers and 6 — 7 gun holders. He has worked hard with people to secure a single line item in the Hennepin County budget for 2 additional deputies that would be called Lake Minnetonka deputies. He commented that at one time the Water Patrol had its facility at one of his marinas at no charge when the Water patrol's facility was torn down to build a new facility. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 5 of 16 He stated we bought a 2 acre piece of land that has reduced in size to 1.6 acres. People are trying to understand why it is eroding. The LMCD staff never brought that to the LMCD Board. He noted that every single issue that he brought to the LMCD staff was never presented to the LMCD Board. He explained that after July 4 he found mountains of garbage around Big Island. He was told that was Big Island and that is someone else's responsibility. Yet $300,000 - $400,000 in taxpayer money was recently spent to re- vegetate and secure the cliffs on park land on Big Island. That was done by Three Rivers Park District (TRPD) in partnership with the Minnehaha Creek Watershed District (MCWD). It became painfully necessary to remove the snow fencing that was there to keep the kids from going on it. Workers came to remove the snow fence so the vegetation could grow. He asked the LMCD in writing as the official custodian of the Big Island Orono Camp to assist people by passing a,civil ordinance so that the Water Patrol could help issue citations. To date that still has not been dealt with. He has never received a response from staff. He thought 90 percent of the stuff that goes to the'LMCD goes into a dark hole; it never makes it to the LMCD Board. The Board means well and wants to work,on issues. Unfortunately, it is handed a limited and controlled menu to choose from. He stated that because the LMCD licenses his marinas his, livelihood could be in jeopardy if the LMCD gives him a hard time or retaliates against him. Yet, he finds it extremely more important that Lake Minnetonka (which the Supreme Court referred to as the crown jewel of all of the lakes in, Minnesota in its ruling) is attended to. He noted that he met with the LMCD Executive Committee several times and with the Chair of the LMCD Aquatic Invasive Species (AIS) Task Force. And, he polled members of the LMCD Board and found them to be oblivious to any concerns. He then stated he works with many agencies and he sits on boards and committees. He finds it unbelievably frustrating to work with the LMCD. He finds it somewhat odd that the US Fish and Wildlife Agency was more interested in what he had to say then LMCD ,Executive Directory Nybeck and company. He clarified he is not personally attacking Nybeck. He just wants better for his daughter and granddaughters and for the resourees,people care about. He went on to state the location of the Water Patrol facility is not effective today. He has spoken with the Sheriff about that. He has told Mayor Zerby that he has signed a lease with the Sheriff at no cost to have a satellite station at the Shorewood Yacht Club'(SYC). He did that because the Water Patrol's response time to the lowet'Lake is extremely long. He explained that when there were 12 boats flipped over during the bad storm this past- sdmmer the Water Patrol could not respond to that because it did not have any docks in the water; they had been removed; He received a call from a friend in Canada to go and help out. He was at an Orono City Council meeting not long after that. The LMCD was on the agenda to present its 2015 budget. That Council asked, the LMCD representative for an update on that incident and what the follow up is. That LMCD person had nothing to say about it. Not one LMCD person visited that incident. He explained there is somewhat of a Bermuda Triangle on Lake Minnetonka. It is called Maynards, Big Island and Lord Fletchers. To dispatch a boat from the Water Patrol for a heart attack victim on Big Island on the lower Lake is a 40 plus minute response time. He does not understand why the LMCD staff is not bringing things forward to the LMCD Board. From his perspective something needs to be done about that. He will speak to any Lake city council about trying to make a change if he is allowed to do so. He noted that he is on the State AIS Committee. He explained that on October 23, 2014, he was at a meeting and he thought he heard that any police officer can issue a $350 criminal ticket for an AIS transportation violation. An officer has to be trained on AIS in order to issue a civil ticket for $500. He challenged the person who made that comment and was told that is specified n State Statute. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 6 of 16 He stated the reason he resigned from the LMCD AIS Task Force was because the LMCD received a warning ticket from a South Lake Minnetonka Police Department (SLMPD) patrol officer for transporting AIS. He thanked the officer for doing that. He tried to talk about that during a Task Force meeting but could not because it was not on the agenda. Not a single LMCD staff person or AIS harvester was trained on AIS. That was an embarrassment to him so he resigned. Councilmember Woodruff asked Mayor Zerby what Council is going to do. Mayor Zerby stated to him it is very disappointing that the LMCD, which had its routes in pollution control when it was formed, has not been a good steward of the Lake. He noted he is a strong proponent of resident input and involvement. Based on what Mr. Jabbour has stated it sounds like that is seriously lacking. He stated he thought the City will have to talk with the State and look into what the LMCD's bylaws are and find out if the LMCD is set up the way it needs to be in order to be effective. Councilmember Woodruff stated there was a move a couple of years ago to disband the LMCD. That went a long way in the State Legislature. A bill was drafted and introduced but it did not make it out of committee. He then stated Mr. Jabbour has identified a number of things that should be brought up to the LMCD Board. If Council needs to do that then that is what should be done. He noted that he is not sure he agrees with everything Mr. Jabbour said. He also noted "that he does think there needs to be some things done to the organization. But, the Shorewood Council does not have an ability to influence that. He stated people need to go to the Legislature to have the LMCD's charter changed and noted that the LMCD's charter is very narrow. Councilmember Hotvet asked if people have a right to do something like an audit, for lack of a better word, of the LMCD. Mr. Jabbour stated the LMCD is 1 explained a few years ago the frsi charging a great deal of money to h they had to spend $2,000 fora licer prevent it. He stated to the best of legislative change and he was instru of government` enabled by an act of the State Legislature. He lobby wanted to dissolve the LMCD because the LMCD was vents. So when the veterans tried to have their children go fishing ily to have a fishing day. He helped intervene in that and tried to mowledge in the history of the LMCD there has only been one He noted,that the LMCD member cities-do not control the LMCD's destiny. He used the analogy of a pot luck supper where people are lucky if they hit the right pot. There are, for example, 7 Board members who think 4 certain way one time when they show up. It is not unlikely that a no position will reverse to a yes position when different members of the Board were in attendance. He explained an attempt had been made to do a public access and force it on the LMCD member cities. Orono decided to with draw its representative because of that. At that time there was a very capable LMCD Board Chair narned,Bill Johnson. At that time Mr. Johnson stated the enabling legislation states a city shall elect a representative to serve for a period of three years. And, no one could remove an elected representative unless there was maleficence. He went to the State Legislature to get it to repeal that bad law. The State Legislature adopted a change that allowed a city to maybe appoint a representative. There was a lot of discussion about if a city does not have a representative on the Board does that absolve a city form having to contribute financially to the LMCD. He, at that time, stated a city should still have to pay. He still gets critiqued for taking that position. He noted that the Cities of Orono and Minnetonka are not happy that they have to pay a combined 40 percent of the LMCD budget. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 7 of 16 He stated he thinks the enabling legislation needs to be changed. He then stated there can be a controlled change by the 14 LMCD member cities. Or they can be uncontrolled change by people saying it is not the member cities' Lake. He then stated a few weeks ago when he was in Florida he received a call that the sailing yacht clubs have asked that the lower Lake, Wayzata Bay and Spring Park Bay be quiet water on Saturdays and Sundays. He received calls from 28 people who don't own lakeshore property telling him that he does not own the Lake. The greater State of Minnesota who owns the Lake might affect a change. Yet, there is a serious problem beyond that. He went on to state that he thinks all 14 member cities should go to the State Legislature and ask for overlapping jurisdiction. He cannot wait until the LMCD decides to stop the garbage from washing up on shore. He indicated that he thinks there is a major disconnect between, the heart of the Lake community being policed the correct way and it being controlled the correct way and the member City Councils. He thought the member cities' Mayors need to get together. He clarified that he is not coming through the back door on this. He noted that he has spoken fairly frankly with °almost 104 percent of the LMCD Boardmembers about this. Mayor Zerby suggested forming a task force of the tnetaber, City Mayors and /or possibly member City Councils. He noted he would be happy to host such a meeting so the member cities can hear from each other on this. He stated this needs to be discussed at the city level first. The cities need to form a unified message. Then it can be taken to the state level. Councilmember Woodruff stated that he be a healthy thina to do. He then stated he views the LMCD as similar to the Lake Minnetonka Communications Commission organization where a lot of the member cities appear to believe that they had representation so they could ignore things. There are a lot of the member City Councils who don't have their representatives come before them to update them on progress. He expressed concern about that because the representatives are able to make law. He noted that the City's reprdsentative to the LMCD has the authority to vote on ordinances. Mr. Jabbour stated the Sheriff's issue is a $500,000 $700,000 issue. The LMCD Board should have been talking to the member City Councils about it; The Councils should have taken advantage of County Commissioner Callison who he thinks very highly of. The Shorewood Council should have discussed that with her when she came before Council a few weeks ago. He then stated the Sheriff has limited control because of the police union, ,the lack of volunteers and the budget for the Water Patrol. He went on to statethat when he brought this q to the LMCD Executive Committee one member stated the levy should be increased. He noted that the Hennepin County Budget is more than that of the thirteenth State of the Union. Mayor Zerby stated Council will work with staff to come up with a time for the cities to get together. There is no time to waste Mr. Jabbour thanked Council for this opportunity. 6. PUBLIC HEARING A. Minor Subdivision /Combination (Lot Line Rearrangement) Applicant: Michael Johander Location: 27630 and 27660 Virginia Cove CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 8 of 16 Director Nielsen explained the Robert Johander family owns the properties located at 27630 and 27660 Virginia Cove. Michael Johander, the trustee, proposes to straighten the lot line between the two properties out as shown on the site location map. The lot line would then run straight north so that one lot does not wrap around the other. The two properties are located in the R -lA /S, Single - Family Residential/Shoreland zoning district. The lots currently meet or exceed the lots size requirements of the Zoning Code for that District and they will continue to meet or exceed the requirements after the completion of the subdivision/combination. The existing drainage and utility easements along the current common lot line must be vacated. The public hearing that is next on the agenda is to vacate the easements. Replacement easements will be recorded with the division/combination along the new lot line. Nielsen noted the Planning Commission unanimously recommended and the vacation of the drainage and utility easements. Nielsen also noted Mr. Johander is present. Woodruff moved, Zerby seconded, Adopting Subdivision and Combination for Michael Joha Virginia Cove ". Motion passed 310. B. 7:10 P.M. Vacate Drainage; Applicant: Michael Jot Location: 27630 and 2 Mayor Zerby opened the Public Hearing at 7:47 l Seeing no one present to comment on the case, portion of the Public Hearing at 7:47 P.M. Woodruff moved, Zerby seconded, Ado1 Drainage and Utility Easements Located 27360 and 27664 VikRinia Cove.' Motion closed the 7. P Utility Easem l"V is Cove of the division/combination , A Resolution Approving located at 27360 and 27660 Zerby opened and closed the Public Testimony )N NO. 14 -091, "A Resolution Vacating Line between the Properties Located at A. Report on the October 14, 2014 Park Commission Meeting Director Nielsen reported on matters considered and actions taken at the October 14, 2014, Park Commission meeting (as ;detailed in the minutes of that meeting). B. Parks Summit Group It was noted that the last schedule Park Summit Group meeting was again cancelled because of the lack of a quorum. It does not appear that representatives for the other cities are interested in this. Mayor Zerby questioned if it may be better to just have an annual meeting and maybe to expand the number of cities represented. He stated the City of Orono Park Commission Chair has expressed interest Shorewood's hockey rink boards. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 9 of 16 C. Gideon Glen Sign This item was postponed because the City has not received a bid for the work. 8. PLANNING A. Report on the October 21, 2014 Planning Commission Meeting Planning Commission Chair Geng reported on matters considered and actions taken at the October 21, 2014, Planning Commission meeting (as detailed in the minutes of that meeting): Councilmember Hotvet stated she thought she read or heard that the same as it was in 2008. Director Nielsen confirmed that. Nielsen e )l in 2013 did not recommend an increase in the access charge. Councilmember Woodruff stated it is his unders privilege of connecting to the City's sanitary sewer Councilmember Hotvet stated she thought it may be Discussion moved to Item 8.0 on the B. Senior Housing Amendme This was discussed after Item 8.0 on the agenda. Director Nielsen exp] discussing possible & housing projects. The developments such as higher densities for otl 10 units per, acre to people living in those type of the traffic. There is a Area. The density for a n currently zoned commerc approval of the changes. it the charge is for is not for the cost to charge of $1,200 is the sewer rate study done being someone the that for the past about two years the Planning Commission has been to the City's Zoning Code that would encourage the development of elderly nce was written several years ago and was basically designed for cottage type -wood Ponds and The Seasons. There has been discussion about allowing ,es of elderly Housing. The first change would be to increase the density from tits per, acre for the R -3C zoning district. The next change is regarding ommendaton is to count assisted living units as one -half unit. Most of the )f units are not driving cars much if at all. Care providers are generating most oup of changes recommended for the Smithtown Crossing Redevelopment -d use development project in that Area would be higher yet given that it is property. He noted the Planning Commission has unanimously recommended The proposed changes were presented to Council during its July 28, 2014. At that time Council had concerns about what that might look like. Staff followed up by providing Council with illustrations of various housing projects around the area and what the densities during its August 11 meeting. Staff also arranged for Rick Fenske, with WEIS Builders who builds senior housing, to make a presentation on the state of the twin cities senior housing market during its September 8 work session. Nielsen stated staff is seeking direction from Council about the proposed ordinance amendment. Mayor Zerby noted he continues to be against the amendment because he considers it to be spot zoning. He does not think spot zoning is appropriate. He clarified he does agree with the intent of the amendment. He is all for finding places where additional elderly housing can be built. He explained the Minnetonka CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 10 of 16 Country Club (MCC) management has sent a letter to its members and circulated to the public that suggests the MCC property is going to be sold and likely redeveloped. The MCC site is very close to the Smithtown Crossing Redevelopment Area. He asked that there be a broader application of the proposed amendments for the Smithtown Crossing Area. He noted he had conveyed this position in previous meetings. Councilmember Woodruff stated he can support the amendment. He then stated from his perspective the notion of extending the proposed type of density to the R -1 and R -2 districts would be a mistake. That would mean a multi - family house could be built, for example, next to Mayor Zerby's home. Zerby clarified that he just stated there are other areas in the City where it could be applicable. Woodruff stated if that is to be done then zoning within the City needs to be changed because there are no other areas zoned for higher density development. Mayor Zerby noted that the Smithtown Crossing Redevelopment He stated he is opposed to Section 2 Item c in the proposed am( Smithtown Area. Councilmember Woodruff stated he would not be other areas in the City. Director Nielsen noted the MCC property is zoned R -lA Councilmember Woodruff stated therefore multi -f& as it is currently zoned. Mayor Zerby stated m: Smithtown Crossing Redevelopment Area site as it be rezoned to allow that. Director Nielsen noted tho commercial district. Woodruff stated if the Smithtown Crossing Re residential all of the existing uses area 'arandfath to C is zoned C -1 General Commercial. nt which specifically relates to the :il discussing potentially rezoning Residential. housing could not be developed on the MMC site 'amily housing could not be developed on the Grrontlyzoned either. Zerby noted that spot has to rently residential development is not allowed in a pment Area were rezoned from commercial to i and if a business owner wants to sell the new owner could only have business that is like the current business. Woodruff cited an example. The property where the auto repair business is at the 'trail crossing on Smithtown Road was rezoned to residential. Yet, the auto repair bu iness is allowed stay there in perpetuity. But, if the property owner sells it and the new owner wants to use if for something else the property owner can only make it residential. Director Nielsen stated that is pretty accurate. Director Nielsen clarified the Smithtown Crossing Redevelopment Area is not being rezoned at this time. He explained the Smithtown Crossing Study was adopted into the City's Comprehensive Plan and it guides that property, for mixed use (residential and commercial). If the residential commercial is to be elderly it anticipates it will be done as a planned unit development (PUD). That would be a rezoning. Mayor Zerby stated that under a PUD a developer could essentially do what is being proposed for the Smithtown Crossing Redevelopment Area in the amendment. Director Nielsen clarified that density would have to be decided at that point. Director Nielsen stated the intent of the amendment is to plan for the future versus react when a developer proposes something. The City can then to some degree direct how it will be developed. Mayor Zerby stated he would like to have that reaction of giving the public an opportunity to weigh in on what is being proposed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 11 of 16 Zerby moved, Hotvet seconded, Approving ORDINANCE NO. 518 "An Ordinance Relating to Calculating Density for Elderly Housing." Motion passed 2/1 with Zerby dissenting. Discussion moved to Item 8.1) on the agenda. C. Minor Subdivision Applicant: Mike Seifert Location: 6085 Lake Linden Drive This was discussed after Item 8.A on the agenda. Director Nielsen noted that in 2008 Mike Seifert applied for a minor request and approved it during its September 22, 2008, meeting. He copy of his staff report dated September 10, 2008, that the then Plann September 16, 2008, meeting. Nielsen explained the subject property is located at 6085 Lake Li subdividing the lot north and south into two building sites. The Residential and it contains 63,210 square feet of area. the pr( (northerly lot) and 20,915 square feet (southerly lot) in area. B District lot size requirements. Mr. Seifert proposes to have a shai In addition to the conditions of approval listed in the staff repo approved subject to the shared driveway being a minimum of 12 the driveway no less than 16 feet wide if a sprinkler system is inst and to the applicant submitting an easement and driveway. He stated the proposed subdivision is Comprehensive Plan. Nielsen noted Mr. Sei subdivision. Council considered the stated the meeting packet contains a ing Commission discussed during its ;n Drive. Mr. Seifert again proposes perty is zoned R -1C, Single Family xed lots will be 42,295X square feet will comply with the R -1C Zoning driveway off of the southerly street. to 2008 minor subdivision was also 1 wide with the common portion of A in the House or 20 feet wide if not greement for the proposed shared ith the City's Zoning Code and Councilmember Woodruff asked when the second house will be built and when the shared driveway will be built. He asked what will happen if the driveway is built before the house and no decision has been made about sprinkling the house. Mayor Zerby stated it appears the applicant understands that once the second house is built the driveway has to be in comnliance with what is specified in the resolution. Hotvet moved, Woodruff seconded, Adopting RESOLUTION NO. 14 -092, "A Resolution Approving a Minor Subdivision for Mike Seifert, 6085 Lake Linden Drive." Motion passed 310. Discussion returned to Item 8.13 on the agenda. D. Smithtown Road (East) Trail Project This was discussed after Item 8.13 on the agenda. Director Nielsen explained that prior to its October 21, 2014, meeting the Planning Commission conducted its trail walk for the Smithtown Road East Sidewalk Extension Project. The extension will go from the LRT Trail where the Smithtown Road west trail left off up to the about the intersection of Smithtown Road and County Road 19. During the Commission's meeting it discussed the Feasibility Report for the Project. The Report recommends the sidewalk be placed on the south side of the roadway CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 12 of 16 primarily because of the location of the utilities, terrain and so forth. There will still be power poles that have to be dealt with. The Commission agreed with that. A number of residents came out and spoke with the Commission. During the walk, one resident expressed concern about the close proximity of the proposed sidewalk to her house. Another resident asked about tree removal and the possibility of assessment. A third group expressed opposition to trails in general and to this specific trail which they had opposed several years ago. The residents were invited to the October 30 open house for the Smithtown Road East Sidewalk Extension and Galpin Lake Road Trail Projects. Nielsen noted the Planning Commission recommended acceptance of the Feasibility Report for the Smithtown Road East Sidewalk Extension Project. Councilmember Woodruff clarified that this evening Council is only being,asked to accept the Feasibility Report. Council is not considering approving a project that will cost about $1 million. He asked that the full Report be included in the online meeting packet so people can look at the full Report. He noted that Council has received that under separate cover. Hotvet moved, Woodruff seconded, accepting the Feasibility Resort for the Smithtown Road East Sidewalk Extension Project as presented. Motion passed 310. Zerby moved, Hotvet seconded, directing the City Attorn necessary in order to obtain easements associated with the 9. ENGINEERING /PUBLIC WORKS A. Professional Services Agreement for egin work on the title work that is t. Motion passed 310. etland Restoration Director Brown explained the meeting packet contains a copy of` "a professional services proposal from WSB & Associates to go back and, explore the Freeman Park wetland restoration concept that was presented many years ago; This has resurfaced after the spring of 2014 torrential rainfalls that impacted many homes in the Shorewood Oaks!, area. He has verified with Engineer Hornby that the proposal includes analyzing both the Shorewood Oak's area and Freeman Park area to identify alternatives for improving the stormwater management system in,those areas. The proposal is on an hourly basis for an amount not to exceed $14;500. If this, is ,approved staff recommends it be funded out of the Stormwater Management Fund. He noted stiff recommends approval of the proposal. Mayor Zerby asked what the acronym XPSWMM means. Engineer Hornby explained it is the software WSB uses to analye the stormwater and it allows it to be analyzed over land and through the pipes. Councilmember Woodruff stated that the proposal does not mention Shorewood Oaks. Engineer Hornby reaffirmed that the drainage into the Shorewood Oaks area will be analyzed as well. Woodruff moved, Zerby seconded, accepting WSB & Associates' proposal for professional services for a feasibility study of stormwater improvements for the Freeman Park and Shorewood Oaks areas for an amount not to exceed $10,500. Motion passed 310. 10. GENERAL /NEW BUSINESS A. Appreciation for Commissioners and Volunteers CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 13 of 16 Administrator Joynes noted that attendance at the annual appreciation dinner for commissioners and volunteers as well as staff has been declining over the course of the last number of years. He stated staff and Mayor Zerby are wondering if there is some other form of appreciation recognition Council would like to consider. He thought the timing of the dinner in December is somewhat problematic. Mayor Zerby stated staff does somewhat celebrate the holiday season on its own with a potluck style lunch and Administrator Joynes has an informal gathering at his house for staff. He then stated what is being discussed is how to show appreciation for the work the commissioners, the volunteer gardeners and other volunteers do. One of the suggestions he has heard from a few people is to acknowledge those individuals on camera. He asked if Council wants to continue with the appreciation dinner in December. Councilmember Woodruff suggested asking the commissioners what they would like. He then stated a past council suggested having a picnic Councilmember Hotvet stated scheduling is difficult in D recognizing them during a Council meeting and giving them a of appreciation recognition during the summer months. of the might Mayor Zerby stated he wants to find a way to encourage more volunteerism in the see the event celebrate those who volunteer. He thought acknowledaina voh recorded meeting might be a way to spread the word. He noted that wl on the volunteers and to express the City's appreciation for them. Councilmember Woodruff stated he supports focusing on the volunte that some of the staff thought attending the December event was an consider having a boat trip appreciation event on Lake Minnetonka dur is done She suggested ate. e would like to Wing a video ants it to focus He commented that he senses gaton. He suggested Council he summer. Mayor Zerby stated based on what he has heard from Council and staff is that the December holiday /appreciation dinner is no longer the best way to show the City's appreciation for the volunteers. Administrator Joynes stated staff will come back with a couple of options for Council to consider. B. Excelsior Fire'Depart ent 2015 ;Budget and 2015 — 2035 Capital Improvement Capital Im cities. The from EFD Joynes explained that during Council's October 13, 2014, meeting there was discussion nded 2015 Excelsior Fire District (EFD) Operating Budget and the 2015 — 2035 EFD ' ement Program (CIP). They were amended at the request of two of the five EFD member Budget was the use,''o Councils that denied tt three member City CoL the budgets if the other as amended. ;ontains a copy of each of the amended documents and a copy of an email mmarizing the changes. The main sticking point in the original Operating k thereof, of some of the unreserved fund balance. The two member City , ginal Operating Budget and CIP have approved the amended budgets. The that approved both of the original budgets have indicated they will approve Councils approve them first. Staff recommends Council approve the budgets Councilmember Woodruff stated he continues to have some reservations about some things but thought the amendments were a reasonable compromise. Woodruff moved, Hotvet seconded, approving the recommended updated final Excelsior Fire District 2015 — 2035 Capital Improvement Program dated September 2014 and the 2015 Operating Budget dated September 26, 2014. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 14 of 16 Mayor Zerby explained the Excelsior Firefighters Relief Association (EFRA) membership recently voted to purchase a new outboard motor for the EFD's Boat 12 at a cost not to exceed $3,750. That is a significant purchase. He expressed his appreciation to the EFRA for being so generous. The EFRA is using dollars it raised through fundraising to make the purchase and it will then donate the motor to the District. He noted he is somewhat disheartened that the EFRA thought it was something they needed pay for rather than letting the EFD member cities pay for the worn out motor, particularly given the recent events. He stated that normally equipment repairs and replacement are the responsibility of the member cities. Yet, the EFRA took on that responsibility for ensuring Boat 12 had a working motor. He reiterated his appreciation to the EFRA. He stated he hopes the other member cities are appreciative as well. Councilmember Woodruff stated he does not think that the EFD B1 for a specific need the District has and he commented about how funds toward the purchase of replacement televisions. Mayor Zerby noted that he disagrees with that when it equipment. A motor for a boat is different than contribute Motion passed 310. Mayor Zerby thanked EFD Chief Gerber and his staff for all 11. OLD BUSINESS )ard does enough to solicit donations the American Legion donated some a piece of life saving or firefighting the purchase of televisions. efforts to move the budgets forward. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. 'Frail Schedule. Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Engineer Hortiby stated he thought the Metropolitan Council Environmental Services (MCES) has taken additional borings from where the Excelsior Boulevard trail retaining wall is supposed to be constructed. He then stated he updated the Trail Schedule and he did put a to -be- determined for some of the dates. Mayor Zerby noted that the open house for the Galpin Lake Road trail segment and the Smithtown Road east sidewalk extension is scheduled for October 30 from 6:00 P.M. — 8:00 P.M. That will be at the Minnewashta Elementary School in the media center /library. Engineer Hornby and Director Nielsen will be in attendance and it is being noticed so that all members of Council can attend if they want. He plans on attending. Councilmehiber Hotvet stated she plans on attending also. 2. "Monthly Budget Report Mayor Zerby noted the meeting packet contains a copy of the September 2014 Monthly Budget Report. Other Director Brown stated there have been a number of iterations of to -be -done dates from the contractor for paving out on Enchanted Island. The contractor has promised that it will be paved on October 29; two CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 15 of 16 days from now. The contractor has been working on the City's mill and overlay project including the change order for it and he has performed very well on the mainland projects. Councilmember Woodruff stated residents on both end of the Island don't distinguish much between the Shorewood portion of and the City of Minnetrista portion of Enchanted Lane. Engineer Hornby stated the contractor wants to do both portions at the same time. Hornby noted that Minnetrista approved quotes for its mill and overlay project last week. Engineer Hornby stated Sunnyvale Lane was paved late last week. Work was being done on driveways today. He then stated the contractor has started to work on the Apple Road project. One resident called the City about the size of some equipment being used. The contractor needed to use some large equipment for one task but the rest of the equipment being used is smaller. Director DeJong stated that the City will continue to use Health Partners as,its,cmployee health insurance provider. None of the options are very attractive from a renewal perspective. The renewal is effective December 1. He then stated that the City's contract with the audit firm is up the end of this year. He recommended bidding those services out being that has not` been done for six years..Staff will bring that to Council in the next couple of weeks. Councilmember Woodruff asked if the City's portion of the health insurance cost is within budget expectations. Administrator Joynes explained the employees' increase is 28 percent. The City's portion towards the employees' insurance is negotiated annually. Staff i's in the process of negotiating that with the Public Works labor union AFSCME. He noted for 2014 there was an approximate 18 percent decrease in insurance costs across the board. He stated some employees will have a fairly major increase in their health insurance premiums for 2015. Individual insurance plans are based on factors such as age, dependents, smoking, and so forth. He noted after negotiations with AFSCME on City contributions toward insurance premiums staff will come with a recommendation to Council for non -union staff. Director DeJong stated for the past several years Council has approved the City's levy for the upcoming year during its Truth in Taxation public nearing which is, scheduled for December 1 this year. Director Nielsen stated this past weekend was the third weekend in the 2014 Deer Management Program. Five deer were harvested, that weekend which brings the harvest total to 14 for the year. It is likely that there will not be any harvesting done on the fifth weekend. He noted the City continues to receive requests from property owners who want their property harvested. Councilmember, Woodruff stated there were bowhunters out on Enchanted Island the first weekend for two mornings and one afternoon and one morning on the second weekend. They did not see any deer. He did not think anyone came back this past weekend. Director Nielsen clarified the bowhunters went to the alternative site on Enchanted Point and staff notified the neighboring residents of that. Woodruff then stated he is waiting to hear back from the Minnesota Department of Natural Resources (DNR) regarding a deer harvest program the DNR facilitates. It is a program that the Minnetonka Country Club (MCC) had requested. It is regularly done in the City of Deephaven. The DNR sets a quota for trapping and euthanizing. Based on information from the Deephaven City Administrator it costs about $300 per deer. He has started telling some people living on Enchanted Island that there may be someone approaching them for donations to fund the program. Mayor Zerby stated he had received a phone call from a resident about a sign at the Holiday Gas Station. He has been told the Station wants to put in higher octane gasoline and there is a request for a change to their sign. Director Nielsen stated he is aware of a couple of things the Station wants to change. It wants CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES October 27, 2014 Page 16 of 16 to change the lighting under the canopy to LED lighting. It wants to put up a dynamic sign. The Station has a violation right now regarding the intensity of the blue light on a sign. People are working through that to bring that sign into conformity. Zerby stated he thought they wanted to add a new grade of gas for collector vehicles. Nielsen stated the Station does not need the City's approval for that. Administrator Joynes noted that the letter from Council regarding the Southshore Community Center (SSCC) have been mailed to the City Councils of the other four cities that co -own the SSCC with Shorewood. He stated there is an increase in the number of people calling about possibly renting space in the SSCC. That could in part be the result of the MMC sending notice to its membership that it will not be in operation after the end of the year. He noted that Councilmember Hotvet has provided information to staff about someone possibly wanting to rent space. He stated that he and ;Director Brown will be involved in AFSCME negotiations on the morning of October 29. He then stated the four -year -old refrigerator in the break room is no longer functioning and it needs to be replaced. Director Brown stated he thought it had a two -year warranty but will verify that. B. Mayor and City Council 13. ADJOURN Woodruff moved, Hotvet seconded, Adjourning the City Council Regular Meeting of October 27, 2014, at 8:57 P.M. Motion passed 310. RESPECTFULLY SUBMITTED Christine Freeman, Recorder ATTEST: Zerby, Mayor Jean Panchyshyn, City CITY OF SHOREWOOD CITY COUNCIL EXECUTIVE SESSION TUESDAY, NOVEMBER 4, 2014 MINUTES 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Zerby called the meeting to order at 4:30 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel and Planning Commissioner Labadie; Attorney Keane Director Nielsen; and Director of Public Works Br( Absent: None B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as 2. CONSIDER ISSUES IN CONNECTION WITH EXCHANGE OF REAL ESTATE #Zc 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 4:30 P.M. iistrator Joynes; oynes; Planning I. Motion passed 510. SALE, PURCHASE OR The purpose of the executive session was to consider issues in connection with the sale, purchase or exchange of real estate. The session was closed pursuant to Minnesota Statutes, Sections 13d.01 Subd. 3 and 13d/05. Mayor Zerby,, , Councilmembers Hotvet, Siakel, Sundberg and Woodruff, Planning Commissioner Labadie; Attorney, Keane; Administrator Joynes; Planning Director Nielsen; and Director of Public Works Brown were in attendance. 3. ADJOURN Siakel moved; Hotvet seconded, Adjourning the City Council Executive Session of November 4, 2014, at 5:50 P.M. RESPECTFULLY SUBMITTED. Christine Freeman, Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: November 10, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60887 -60894 & ACH 40,282.53 Pending Checks & ACH 462,283.36 Total Claims $502,565.89 We have also included a payroll summary for the payroll period ending November 1, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: Mnguyen Printed: 11/03/2014- 3:14PM Check Number Check Date Amount 537 - PARK NICOLLET Line Item Account 60887 1012912014 Inv Line Item Date Line Item Description Line Item Account 10/29/2014 MEDICAL TESTING 101 -32- 4305 -0000 439.00 Inv Total 439.00 60887 Total: 439.00 537 - PARK NICOLLET Total: 439.00 536 - SEARS OUTLET Line Item Account 60888 10/29/2014 Inv 102914 Line Item Date Line Item Description Line Item Account 10/29/2014 Refrigerator 101 -19 -4221 -0000 785.92 Inv 102914 Total 785.92 60888 Total: 785.92 536 - SEARS OUTLET Total: 785.92 Total: 1,224.92 AP -Check Detail (11 /3/2014 - 3:14 PM) Page I Accounts Payable Check Detail User: Mnguyen Printed: 11/03/2014 - 3:14PM Check Number Check Date Amount 4 - AFSCME CO 5 MEMBER HEALTH FUND Line Item Account 0 11/03/2014 Inv November -2014 Line Item Date Line Item Description Line Item Account 10/20/2014 PR Batch 00002. 10.2014 Dental - Union - November 700 -00- 2185 -0000 408.00 Inv November -2014 Total 408.00 0 Total: 408.00 4 - AFSCME CO 5 MEMBER HEALTH FUND Total: 408.00 12 - AFSCME COUNCIL 5 - UNION Line Item Account 60890 11/03/2014 Inv 10062014 Line Item Date Line Item Description Line Item Account 10/06/2014 PR Batch 00001.10.2014 Union Dues 700 -00- 2182 -0000 312.32 Inv 10062014 Total 312.32 60890 Total: 312.32 12 - AFSCME COUNCIL 5 - UNION Total: 312.32 3 - DELTA DENTAL OF MINNESOTA Line Item Account 0 11/03/2014 Inv November -2014 Line Item Date Line Item Description Line Item Account 10/20/2014 PR Batch 00002.10.2014 Dental - Non Union - November 700 -00 -2184 -0000 478.89 Inv November -2014 Total 478.89 0 Total: 478.89 3 - DELTA DENTAL OF MINNESOTA Total: 478.89 5 - EFTPS - FEDERAL W/H Line Item Account 0 11/03/2014 AP -Check Detail (11/3/2014 - 3:14 PM) Page I Check Number Check Date Amount Inv 11032014 Line Item Date Line Item Description Line Item Account 11/03/2014 PR Batch 00001.11.2014 Federal Income Tax 700 -00- 2172 -0000 4,063.22 11/03/2014 PR Batch 00001.11.2014 FICA Employee Portion 700 -00- 2174 -0000 2,823.12 11/03/2014 PR Batch 00001. 11.2014 FICA Employer Portion 700 -00- 2174 -0000 2,823.12 11/03/2014 PR Batch 00001.11.2014 Medicare Employee Portion 700 -00 -2174 -0000 660.25 11/03/2014 PR Batch 00001.11.2014 Medicare Employer Portion 700 -00- 2174 -0000 660.25 Inv 11032014 Total 11,029.96 0 Total: 11,029.96 5 - EFTPS - FEDERAL W/H Total: 11,02996 6 - HEALTH PARTNERS Line Item Account 60891 11/03/2014 Inv Nov -2014 Line Item Date Line Item Description Line Item Account 10/06/2014 PR Batch 00001. 10.2014 Health Ins - CoPay 700 -00- 2171 -0000 2,298.95 10/06/2014 PR Batch 0000 1. 10.2014 Health Insurance -HSA 700 -00 -2171 -0000 4,595.75 Inv Nov -2014 Total 6,894.70 Inv November -2014 Line Item Date Line Item Description Line Item Account 10/20/2014 PR Batch 00002.10.2014 Health Ins - CoPay 700 -00- 2171 -0000 2,059.15 10/20/2014 PR Batch 00002.10.2014 Health Insurance -HSA 700 -00- 2171 -0000 4,595.75 Inv November -2014 Total 6,654.90 60891 Total: 13,549.60 6 - HEALTH PARTNERS Total: 13,549.60 2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account 60892 11/03/2014 Inv 11032014 Line Item Date Line Item Description Line Item Account 11/03/2014 PR Batch 00001.11.2014 Deferred Comp Flat Amount 700 -00- 2176 -0000 2,675.00 Inv 11032014 Total 2,675.00 60892 Total: 2,675.00 2 - ICMA RETIREMENT TRUST - 302131 -457 Total: 2,675.00 7 - MINNESOTA LIFE Line Item Account 0 11/03/2014 AP -Check ,Detail (11/3/2014 - 3:14 PM) Page 2 Check Number Check Date Amount Inv Nov -2014 Line Item Date Line Item Description Line Item Account 10/06/2014 PR Batch 00001.10.2014 Life Insurance 700 -00- 2180 -0000 377.46 Inv Nov -2014 Total 377.46 0 Total 7 - MINNESOTA LIFE Total: 11 - MN DEPT OF REVENUE Line Item Account 0 11/03/2014 Inv 11032014 Line Item Date Line Item Description 11/03/2014 PR Batch 00001. 11.2014 State Income Tax Inv 11032014 Total 0 Total: 11 - MN DEPT OF REVENUE Total: 10 - NCPERS MINNESOTA Line Item Account 60893 11/03/2014 Inv Nov -2014 Line Item Date Line Item Description 10/06/2014 PR Batch 00001.10.2014 PERA Life Inv Nov -2014 Total 60893 Total: 10 - NCPERS MINNESOTA Total: 9 - PERA Line Item Account 0 11/03/2014 Inv 11032014 Line Item Date Line Item Description 11/03/2014 PR Batch 00001.11.2014 MN -PERA Deduction 11/03/2014 PR Batch 00001, 11.2014 MN PERA Benefit Employer Inv 11032014 Total 0 Total: Line Item Account 700 -00- 2173 -0000 Line Item Account 700 -00- 2180 -0000 Line Item Account 700 -00- 2175 -0000 700 -00- 2175 -0000 377.46 377.46 1,828.11 1,828.11 1,828.11 1,828.11 16.00 16.00 16.00 16.00 2,977.87 3,454.32 6,432.19 6,432.19 9 - PERA Total: 6,432.19 AP -Check Detail (11/3/2014 - 3:14 PM) Page 3 Check Number Check Date Amount 8 - PRUDENTIAL GROUP INSURANCE Line Item Account 60894 11/03/2014 Inv Nov -2014 Line Item Date Line Item Description Line Item Account 10/06/2014 PR Batch 00001.10.2014 Long Term Disability 700 -00- 21.81 -0000 280.07 10/06/2014 PR Batch 00001.10.2014 Short Term Disability 700 -00- 2181 -0000 431.96 Inv Nov -2014 Total 712.03 60894 Total: 712.03 8 - PRUDENTIAL GROUP INSURANCE Total: 712.03 1- WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 11/03/2014 Inv 11032014 Line Item Date Line Item Description Line Item Account 11/03/2014 PR Batch 00001. 11.2014 Health Savings Account 700 -00- 2183 -0000 1,238.05 Inv 11032014 Total 1,238.05 0 Total: 1,238.05 1 - WELLS FARGO HEALTH BENEFIT SVCS Total: 1,238.05 Total: 39,057.61 AP -Check Detail (11/3/2014 - 3:14 PM) Page 4 Accounts Payable Computer Check Proof List by Vendor User: Mnguyen City of Printed: 11/06/2014 - 11:53AM Shorewood Batch: 00002.11.2014 - COUNCIL- 11102014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor` 101 AAA STRIPING SERVICE COMPANY Check Sequence: 1 P.V. #1 - 01459 -95 P.V, #1 -Pioj No. 01459 -95 -2014 Pavement Marking 13,520.27 11/10/2014 404 -00- 4620 -0007 Street Cap Non -Dept Check Total: 13,520.27 Vendor: 542 AUTO ELECTRIC SPECIALISTS, INC. Check Sequence: 2 18044 Rebuild Alternator Utility Truck 396.28 11/10/2014 101 -32 -4221 -0000 General Pub Works Check Total: 396.28 Vendor: 496 SUSAN BELISLE -CUKLA Check Sequence: 3 10222014 Belly Dance Class Session Eding 10/22/14 45.00 11/10/2014 101 -53 -4246 -0000 General Recreation Check Total: 45.00 Vendor: 134 CARQUEST AUTO PARTS Check Sequence: 4 6974- 237964 Fluids and Lubes 14.50 11/10/2014 101 -32- 4221 -0000 General Pub Works Check Total: 14.50 Vendor: 541 CCP INDUSTRIES, INC. Check Sequence: 5 IN01368201 Shop Towel Dispenser and Towels 199.43 11/1012014 101 -32- 4245 -0000 General Pub Works Check Total: 199.43 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 6 10302014 20405 Knighsbridge Rd -09/22 -10/21 25.30 11/10/2014 601 -00 -4394 -0000 Water Non -Dept 10302014 28125 Boulder Bridge- 09/22 -10/21 127.81 11/10/2014 601 -00 -4396 -0000 Water Non -Dept 10302014 24200 Smithtown Rd - 09/22 -10/21 69.79 11/10/2014 101 -32 -4380 -0000 General Pub Works 10302014 5745 Ctry Club & 25200 Hwy 7 -09/22 -10/21 81.31 11/10/2014 101 -52 -4380 -0000 General Park Maint 10302014 5755 Country Club Rd - 09/2 -10/21 89.38 11/10/2014 101 -19 -4380 -0000 General Mun Bldg 79456885- 102314 5735 Country Club Rd - 09/22 -10/21 73,87 11/10/2014 201 -00 -4380 -0000 SSC Non -Dept 86501806 - 102314 20630 Manor Rd - 9/22 -10/21 23.96 11/10/2014 101 -52- 4380 -0000 General Park Maint Check 'Total: 491.42 Vendor: 137 CENTURY LINK Check Sequence: 7 9524702294 -Oc14 952- 470 - 2294 -PW 55.99 11/10/2014 101 -32- 4321 -0000 General Pub Works 9524706340 -Oc14 952- 474 - 6340 -CH 118.15 11/10/2014 101 -19- 4321 -0000 General Mun Bldg 9524709605 -OC14 952 -474- 9605 - Amesbury 70.22 11/10/2014 601 -00- 4394 -0000 Water Non -Dept 9524709606 -OC14 952- 474 - 9606 - Amesbury 70.22 11/10/2014 601 -00 -4394 -0000 Water Non -Dept Check Total: 314.58 Vendor: 139 CHARD TILING & EXCAVATING Check Sequence: 8 P.V. 0- 01459 -69 P.v. #9 -Proj No. 01459.69- Smithtown Road Trail Pr, 29,315.57 11/10/2014 406 -00- 4620 -0001 Trail Non -Dept Check Total: 29,315.57 Vendor: 143 CITY OF CHANHASSEN Check Sequence: 9 10312014 018505- 000 - 07/15 -10/15 11.86 11/10/2014 601 -00- 4263 -0000 Water Non -Dept 10312014 018505- 001 - 07/15 -10/15 3,307.46 11/10/2014 601 -00- 4263 -0000 Water Non -Dept Check Total: 3,319.32 Vendor: 538 GEORGE DANSER Check Sequence: 10 5840XmasLkRd Escrow Refimd -5840 Christmas Lake Road 9,325.00 11/10/2014 880 -00- 2200 -0000 Escrow Non -Dept Check Total: 9,325.00 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 11 155079 Notice of General Election 89.98 11/10/2014 101 -13- 4351 -0000 General Admin 155080 Public Accuracy Test 26.60 11/10/2014 101 -13 -4351 -0000 General Admin 155334 Notice of General Election 73.04 11/10/2014 101 -13- 4351 -0000 General Admin 155335 Public Accuracy Test 19.28 11/10/2014 101 -13- 4351 -0000 General Admin Check Total: 208.90 Accounts Payable Computer Check Proof List by Vendor User: Mnguyen W%Shorewood City of Printed: 11/06/2014 - 11:53AM Batch: 00002.11.2014 - COUNCIL- 11102014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 171 ELECTRICAL INSTALLATION & MAINT. CO Check Sequence: 12 0013037 -IN Replace Wall Pack Light Exterior Bldg Police/Fire F 476.25 11/10/2014 101 -00- 3414 -0000 General Non -Dept Check Total: 476.25 Vendor: UB *00010 Horne Title, Inc. Escrow Checking Check Sequence: 13 Refund Check 152.82 11/10/2014 601 -00- 2010 -0000 Water Non -Dept Refund Check 152.81 11/10/2014 611 -00- 2010 -0000 Sewer Non -Dept Refund Check 65.50 11/10/2014 631 -00- 2010 -0000 Storm Water Non -Dept Refund Check 65.49 11/10/2014 621 -00- 2010 -0000 Recycling Non -Dept Check Total: 436.62 Vendor: 186 FERGUSON WATERWORKS No.2516 Check Sequence: 14 0112313 Radio Meter Software Upgrade- NEPTUNE- 10 /01 /1 2,250.00 11/10/2014 601 -00- 4437 -0000 Water Non -Dept Check Total: 2,250.00 Vendor: 192 G & K SERVICES Check Sequence: 15 October -2014 P.W. 989,86 11/10/2014 101 -32 -4400 -0000 General Pub Works October -2014 C.H. 10939 11/10/2014 101 -19 -4400 -0000 General Mun Bldg October -2014 SSCC 39.39 11/10/2014 201 -00 -4400 -0000 SSC Non -Dept Check Total: 1,138.64 Vendor: 199 GMH ASPHALT COPORATION Check Sequence: 16 P,V. #1- 01459 -93 P.V. #1 -Proj No.01459 -93 -2014 Mill & Overlay Imp 279,373.42 11/10/2014 404 -00- 4620 -0005 Street Cap Non -Dept Check Total: 279,373.42 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 17 127139 Oct Svc 141.99 11/10/2014 601 -00- 4400 -0000 Water Non -Dept 127139 Oct Svc 141.98 11/10/2014 611 -00- 4400 -0000 Sewer Non -Dept 127139 Oct Svc 142.03 11/10/2014 631 -00- 4400 -0000 Storm Water Non -Dept Check Total: 426.00 Vendor: 211 HAWKINS INC Check Sequence: 18 3657868 -RI Chemicals Water Treatment 3,892.16 11/10/2014 601 -00- 4245 -0000 Water Non -Dept 3659332 -RI Chlorine 55.00 11/10/2014 601 -00- 4245 -0000 Water Non -Dept Check Total: 3,947.16 Vendor: 220 HYDRA POWER HYDRAULICS Check Sequence: 19 10307 Pmnp for Flail Mower 610.00 11/10/2014 101 -32- 4221 -0000 General Pub Works Check Total 610.00 Vendor: 247 DREW KRIESEL Check Sequence: 20 425873 Oct Cleaning Services 762.00 11/10/2014 201 -00- 4400 -0000 SSC Non -Dept 425874 Oct Building Rental Services 290.00 11/10/2014 201 -00- 4400 -0000 SSC Non -Dept Check Total: 1,052.00 Vendor: 482 KUTAK ROCK LLP Check Sequence: 21 1958341 GalpinLakeRoadSidewalk - SeptSvc 1,017.50 11/10/2014406 -00- 4620 -0002 Trail Non -Dept 1994878 General Corporate - Sept Svc 1,850.00 11/10/2014 101 -16- 4304 -0000 General Prof Svcs 1994879 Public Improvement Project - Sept Svc-Strawberry L 148.00 11/10/2014 404 -00- 4304 -0000 Street Cap Non -Dept 1994882 Solar Development - Sept Svc 129.50 11/10/2014 101 -16- 4304 -0000 General Prof Svcs 1995098 Southshore Center - Sept Svc 203.50 11/10/2014 101 -16- 4304 -0000 General Prof Svcs 1995119 Purchase 5660 County Rd 19 - Sept Svc 1,780.00 11/10/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 5,128.50 Accounts Payable Computer Check Proof List by Vendor User: Mnguyen City of Printed: 11/06/2014 - 11:53AM Shorewood Batch: 00002.11.2014 - COUNCIL - 11102014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 13 LEAGUE OF MINNESOTA CITIES INSURANCE Check Sequence: 22 C0034596 -Oct14 Loader Backed Into Claimant Vehicle 4,337.15 11/10/2014 101 -19 -4361 -0000 General Man Bldg Check Total: 4,337.15 Vendor: 532 LIQUI- SYSTEMS, INC Check Sequence: 23 243935 Flouride Pump for Water 1,529.54 11/10/2014 601 -00- 4221 -0000 Water Non -Dept Check Total: 1,529.54 Vendor: 313 MICHELLE NGUYEN Check Sequence: 24 October -2014 Mileage - Oct 131.17 11/10/2014101 -15- 4331 -0000 General Fin Check Total: 131.17 Vendor: 322 OFFICE DEPOT Check Sequence: 25 736815721001 Laser Labels 113.38 11/10/2014 101 -13- 4200 -0000 General Admin 737835024001 Election Supplies 55.10 11/10/2014 101 -13- 4200 -0000 General Admin Check Total: 168.48 Vendor: 240 KENNETH POTTS, PA Check Sequence: 26 October -2014 Prosectution Svc - Oct 2,500.00 11/10/2014 101 -16- 4304 -0000 General Prof Svcs Check Total: 2,500.00 Vendor: 108 REPUBLIC SERVICES No.894 Check Sequence: 27 0894 - 003645011 Recycling Svc - Nov 13,741.20 11/10/2014 621 -00- 4400 -0000 Recycling Non -Dept Check Total: 13,741.20 Vendor: 354 SHOREWOOD TRUE VALUE Check Sequence: 28 121967 Misc. Hardware 88.55 11/10/2014 101 -32 -4221 -0000 General Pub Works 121994 Deadbolts Basement 50.98 11/10/2014 101 -19- 4223 -0000 General Man Bldg 121995 Deadbolts Basement 24.43 11/10/2014 101 -19- 4223 -0000 General Mun Bldg 275650 Cable Ties 20.97 11/10/2014 101 -52 -4245 -0000 General Park Maint Check Total: 184.93 Vendor: 355 SHRED -N -GO INC Check Sequence: 29 41400 Svc Thru - 10/31/14 70.00 11/10/2014101 -13 -4400 -0000 General Admin Check Total: 70.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPT. Check Sequence: 30 3rd Qtr- 2014 -CO Court Overtime - 3rd Qtr 3,842.47 11/10/2014 101 -21- 4440 -0000 General Police Check Total: 3,842.47 Vendor: 540 STONEBROOKE EQUIPMENT, INC. Check Sequence: 31 32647 Equipment Replacement Fund -Plow & Sander 13,754.00 11/10/2014 601 -00- 4640 -0000 Water Non -Dept Check Total: 13,754.00 Vendor: 368 STONESCAPES Check Sequence: 32 4985 Garden Maint. - Oct 210.00 11/10/2014 101 -19- 4223 -0000 General Mun Bldg Check Total: 210.00 Vendor: 381 TKDA ENGINEERS ARCHITECTS Check Sequence: 33 002014003580 Shwd Valley 2013 St Rehab - Oct Svc 43.75 11/10/2014 404 -00- 4620 -0003 Street Cap Non -Dept Check Total: 43.75 Vendor: 421 VERIZON WIRELESS Check Sequence: 34 9734188636 L.S. Phones - Acet985338397- 09/22 -10/21 190.31 11/10/2014 611 -00- 4321 -0000 Sewer Non -Dept Check Total: 190.31 Accounts Payable Computer Check Proof List by Vendor User: Mnguryeu City of Printed: 11/06/2014 - 11:53AM Shorewood Batch: 00002.11.2014 - COUNCIL - 11102014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 398 VOYAGER FLEET SYSTEMS INC Check Sequence: 35 869293803443 Closing Date 10/24/14 2,763.11 11/10/2014 101 -32- 4212 -0000 General Pub Works Check Total: 2,76111 Vendor: 415 WARNER CONNECT Check Sequence: 36 29920335 Comp Maint-Voicemail Password - Outlook Secmzt, 101.25 11/10/2014 101 -19- 4221 -0000 General Mun Bldg Check Total: 101.25 Vendor: 401 WASTE MANAGEMENT OF WI-MN Check Sequence: 37 6704407- 1593 -6 5735 Country Club Rd - November 188.67 11/10/2014 201 -00- 4400.0000 SSC Non -Dept 6704408 - 1593 -4 24200 Smithtown Rd - November 441,63 11/10/2014 101 -32- 4400 -0000 General Pub Works Check Total: 630.30 Vendor: 539 STEVE WIGNESS Check Sequence: 38 5885MillSt -7234 5885 Mill Street - Utility Refund 72.85 11/10/2014 611 -00- 3710 -0000 Sewer Non -Dept 5885MillSt 7234 5885 Mill Street - Utility Refimd 14.00 11/10/2014 621 -00- 3710 -0000 Recycling Non -Dept 5885Mi11St -7234 5885 Mill Street - Utility Refund 18.14 11/10/2014 631 -00- 3710 -0000 Storm Water Non -Dept Check Total: 10499 Vendor: 327 WINDSTREAM Check Sequence: 39 57847713 CH Service 119.90 11/10/2014 101 -19- 4321 -0000 General Mun Bldg 57847713 PW Service 52.36 11/10/2014 101 -32- 4321 -0000 General Pub Works 57847713 Boulder Bridge Well Svc 55.05 11/10/2014 601 -00 -4396 -0000 Water Non -Dept 57847713 Badger Well Service 120.00 11/10/2014 601 -00- 4395 -0000 Water Non -Dept 57847713 Parks Service 180.00 11/10/2014 101 -52- 4321 -0000 General Park Maint 57847713 West Water Tower Service 52.36 11/10/2014 601 -00- 4321 -0000 Water Non -Dept Check Total: 579.67 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 40 198490 Road Maint 464.58 11/10/2014 101 -32- 4250 -0000 General Pub Works 198661 Road Maint 57.42 11/10/2014 101 -32- 4250 -0000 General Pub Works 199073 Road Maint 348.00 11/10/2014 101 -32- 4250 -0000 General Pub Works Check Total: 870.00 Vendor: 410 WSB AND ASSOCIATES INC Check Sequence: 41 01459 - 690 -25 Smithtown Rd Trail West - Sept 774.25 11/10/2014 406 -00- 4620 -0001 Trail Noll -Dept 01459- 700 -24 MCES Forcemain - Sept 1,983.00 11/10/2014 611 -00- 4680 -0011 Sewer Non -Dept 01459 - 740 -10 Pass Thru - Ashland Woods Utility & Street hnprov( 543.75 11/10/2014 101 -00- 3414 -0000 General Non -Dept 01459- 760 -17 Valleywood Area St - Sept 1,320.00 11/10/2014 404 -00- 4620 -0003 Street Cap Non -Dept 01459 - 810 -16 Galpin Lake Trail - Sept 1,697.75 11/10/2014 406 -00- 4620 -0002 Trail Non -Dept 01459 -820 -9 Mill Street Trail Connection- Sept 3.50 11/10/2014 406 -00- 4620 -0013 Trail Non -Dept 01459 -850 -9 Sunnyvale Ln Improvements - Sept 8,725.25 11/10/2014 404 -00- 4620 -0010 Street Cap Non -Dept 01459 -860 -7 Lift Station No. I 1 Rehab - Sept 1,019.50 11/10/2014 611 -00- 4680 -0000 Sewer Non -Dept 01459 -870 -9 Geri Eng Svc - Sept 4,000.00 11/10/2014 101 -31- 4400 -0000 General Engineering 01459 -880 -7 Pass T h u - Minnewashta School Addition Plan -Sept 299.50 11/10/2014 101 -00- 3414 -0000 General Non -Dept 01459 -890 -7 Wellhead Protection Plan Amend -Sept 177.50 11/1012014 601 -00 - 4303 -0000 Water Non -Dept 01459 -900 -3 2014 Misc. Engineering Support-May 3,876.00 11/10/2014 101 -31- 4303 -0000 General Engineering 01459 -900 -7 Misc. Engineering Support -Sept 5,388.00 11/10/2014 101 -31- 4303 -0000 General Engineering 01459 -910 -4 Sealcoat Project-Sept 4,453.00 11/10/2014 404 -00- 4620 -0006 Street Cap Non -Dept 01459 -930 -4 Mill & Overlay - Sept 2,728.75 11/10/2014 404 -00- 4620 -0005 Street Cap Non -Dept 01459 -940 -3 Smithtown Road East Sidewalk Extension -Sept 13,009.00 11/10/2014 406 -00 -4620 -0008 Trail Non -Dept 01459 -950 -3 Pavement Marking - Sept 1,570.75 11/10/2014 404 -00- 4620 -0007 Street Cap Non -Dept 01459 -960 -2 SWAMP Web App - Sept 619.50 11/10/2014 631 -00- 4303 -0000 Storm Water Non -Dept 02092- 710 -10 MS4 Svcs - Sept 595.00 11/10/2014 631 -00 -4302 -0009 Storm Water Non -Dept Check Total: 52,784.00 Accounts Payable Computer Check Proof List by Vendor User: Mnguyen City of Printed: 11/06/2014 - 11:53AM %MShorewood Batch: 00002.11.2014 - COUNCIL- 11102014 Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor: 411 XCE,L ENERGY Check Sequence: 42 StrntII431777189 C.H. Svcs - 08/26 -10/07 467.23 11/10/2014 101 -19 -4380 -0000 General Mun Bldg Stmtl/431777189 P.M. Bldg Svc - 08/26 -10/07 493.44 11/10/2014 101 -32- 4380 -0000 General Pub Works Surat #431777189 P.W. Street Lights Svc- 08/26 -10/07 1,750.01 11/10/2014 101 -32- 4399 -0000 General Pub Works Stmt#431777189 Parks- 08/26 -10/07 41634 11/10/2014 101 -52- 4380 -0000 General Park Maint Stmt#431777189 Anresbmy Svc - 08/26 -10/07 1,135.74 11/10/2014 601 -00 -4394 -0000 Water Non -Dept Stmt#431777189 Boulder Bridge Svc -08/26 -10/07 2,096.29 11/10/2014601 -00 -4396 -0000 Water Non -Dept Stmt #431777189 S.G. Area Svc - 08/26 -10/07 2,926.74 11/10/2014 601 -00- 4398 -0000 Water Non -Dept Stmt014 3 1 7 77 1 89 Street Lights - 08/26 -10/07 484.34 11/10/2014 611 -00- 4380 -0000 Sewer Non -Dept Stmt #432312233 24253 Smithtown Rd - 09/22 -10/21 337.92 11/10/2014 601 -00- 4395 -0000 Water Non -Dept Stmt #432332934 5735 Country Club Rd - 09/22 -10/21 725.87 11/10/2014 201 -00- 4380 -0000 SSC Non -Dept Stmt#432632339 5700 County Rd 19 - 09/25 -10/26 30.86 11/10/2014 101 -32 -4399 -0000 General Pub Works Stmti/432632339 5700 County Rd 19 - Unit Light- 09/25 -10/26 219.67 11/10/2014 101 -32 -4399 -0000 General Pub Works Check Total: 11,084.45 Vendor: 412 ZARNOTH BRUSH WORKS INC Check Sequence: 43 0151941 -IN Sweeper Brushes 444.00 11/10/2014 101 -32 -4250 -0000 General Pub Works Check Total: 444.00 Vendor: 414 ZIEGLER INC Check Sequence: 44 SW140141489 Repairs to Loader & Analysis 229.73 11/10/2014 101 -32- 4221 -0000 General Pub Works Check Total: 229.73 Total for Check Run: 462,283.36 Total of Number of Checks: 44 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting a Donation from WSB and Associates Meeting Date: November 10, 2014 Prepared by: Bruce DeJong, Finance Director Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council. Background: WSB and Associates has given a $500 donation for the Arctic Fever event. The contribution is voluntary in nature. Financial or Budget Considerations: This donation will help to cover expenses of the 2014 Arctic Fever event that will held the weekend of January 16 -18. Options: • Accept the Donation, or • Reject the Donation Recommendation / Action Requested: Staff recommends that the donation be accepted, and a thank you note will be mailed to WSB and Associates. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorization for Expenditure of Funds, Public Works Mower Meeting Date: November 10, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments CIP Excerpt, Proposal, Proposal by MTI Distributing Policy Consideration: None Background: The Public Works Department has scheduled the replacement of a 2003 Groundsmaster 328 riding turf mower, as part of the Equipment Replacement Fund of the 2014 Capital Improvement Program (CIP). Attachment 1 is an excerpt of the 2014 -2018 CIP. The City of Shorewood is a member of the cooperative purchasing venture that allows cities and counties to take advantage of bid processes that are conducted through the State of Minnesota. This allows other agencies to take advantage of the competitive public bidding process that has already been performed by the State. In addition, the State receives a lower bid price due to economies of scale. Under this year's State Contract the vendor for this type of equipment is "MTI Distributing." In review of the equipment under this contract, staff was also able to save approximately $2,000 off the contract price by consideration of the purchase of a demonstration unit. The unit that is available is in excellent condition and is the preferred unit. Attachment 2 is the formal proposal from MTI Distributing for the state contract pricing, minus credit for the demonstration pricing for a Toro turf machine, in addition to the trade in value for the City's existing unit. The proposal provided falls well within the amount budgeted. Recommendation: Staff is recommending approval of the motion that authorizes the expenditure of funds in the amount of $14,481.47, and authorizes trade in of Unit 86. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City of Shorewood, m 0 111111111liesota 2014 CAPI"T"AL PLAN •; ATTACHMENT 1 EXCERPT OF CIP EQUIPMENT REPLACEMENT FUND Fund: 403 - Equipment Replacement REVENUES Beginning Fund Balance Interest Earnings Miscellaneous Income Sale of Old Equipment Transfers in TOTAL REVENUES EXPENDITURES OTHER SERVICES Contractual Services Bank Charges TOTAL OTHER SERVICES CAPITAL OUTLAY Machinery and Equipment TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES Revenue over /(under) Ending Fund Balance Approved Actual Actual Actual Budget Budget 2010 2011 2012 2013 2014 842,786 732,105 521,172 613,693 417,541 8,495 4,788 5,919 3,100 2,100 31,130 6,271 1,933 7,987 - 100,000 50,000 312,416 58,500 75,000 139,625 61,059 320,268 69,587 77,100 - - 5,133 - - - - 5,133 - - 250,306 271,992 222,614 265,739 181,000 250,306 271,992 222,614 265,739 181,000 250,306 271,992 227,747 265,739 181,000 (110,681) (210,933) 92,521 (196,152) (103,900) 732,105 521,172 613,693 417,541 313,641 City of Shorewood, Minnesota Capital Improvement Program 2014 thm 2018 PROJECTS BY FUNDING SOURCE Source Project# Priority 2014 2015 2016 2017 2018 Total 403 - Eauiument Replacement Fund Tractor - Ford 3910 035 5 54,000 54,000 Sweeper - replace unit 46 046 5 4,000 4,000 Flatbed -4 x 2 Replace unit 49 049 5 44,000 44,000 Trailer 18' replace unit 59 059 5 15,000 15,000 Sand Pro 3000 - replace Unit 64 064 2 13,000 13,000 Dump Truck - replace unit 72 072 5 170,000 170,000 Pickup 44 - Replace Unit 78 078 3 35,000 35,000 Pickup - 350 44 replace unit 81 081 5 42,000 42,000 Mower - Replace Unit 86 086 4 26,000 26,000 Groundsmaster Mower replace unit 93 093 5 28,000 28,000 Plow and Sander - One Ton Dump 094 5 15,000 15,000 Boom Truck 100 5 84,000 84,000 Chipper 101 5 45,000 45,000 Blower for Groundsmaster - replace A01 A01 3 6,500 6,500 Cab for mower - replace A04 A04 4 7,000 7,000 Mower - Rear A05 5 13,000 13,000 Flail Mower - Side A06 5 17,000 17,000 Blower for Groundsmaster - replace A08 A08 3 9,000 9,000 Engine /Transmission Analysis Station A09 n/a 4,000 4,500 8,500 Public Works Building PF -12 -01 n/a 10,000 81,000 91,000 Technology Upgrades T -14 -01 2 15,500 15,500 Computer Upgrades T -99 -99 1 15,000 10,000 10,000 10,000 10,000 55,000 403 - Equipment Replacement Fund Total 181,000 300,000 139,000 150,000 27,500 797,500 GRAND TOTAL 181,000 300,000 139,000 150,000 27,500 797,500 Thursday, July 03, 2014 intil -.1. City of Shorewood TORO TURF MAINTENANCE EQUIPMENT QUOTE 10/27/2014 Demo Toro GM7210 with 72" SDD Quote Price Demo TORO GROUNDSMASTER 7210, 35 HP Kubota Turbo Diesel, Zero - Radius Commercial Rotary Mower w/ 72" Side Discharge Cutting Deck, Seat with Armrests and 2 Post ROPS (30363N) 2013 Model Year - Warranty valid through 6114116 $17750.00 New Recycler Kit (3034 7) $231.47 Trade In Toro 2003 GM328 -D, 72" SDD, Rotary Broom & Cab (230000386) ($3,500,00) Quote valid for 5 days; pending availability / Quoted pricing includes set -up, service and delivery Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us at 800 - 492 -9972. Larry Gorman & Karen Wangensteen, Sales Representatives ATTACHMENT 2 PROPOSAL BY MTI WON owl City of Shorewood Council Meeting Item Title / Subject: Gideon Glen Improvements Meeting Date: 10 November 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director's memorandum #7A MEETING TYPE Regular Meeting Policy Consideration: Should the City accept a quote from Stonescapes to construct the gravel parking lot at Gideon Glen? Background: See attached memorandum for detailed background. It is worth noting that the Park Commission, having heard at their last meeting that bids for the parking and drainage had been rejected, voted to recommend that the sign be installed in advance of the other items. To date we have received an updated quote from the sign contractor, but not the masonry contractor. Financial or Budget Considerations: In light of the quote we received from Stonescapes, it appears that the sign and the parking lot can be done for approximately $17,000. The current CIP for Parks includes $15,000, which the Finance Director is increasing to $20,000 for 2015. Options: Accept the quote from Stonescapes and direct staff to schedule the work for first thing in the spring; reject the quote and try again next year. Recommendation / Action Requested: Staff recommends acceptance of the quotes for the parking lot improvements and sign installation. Hopefully, Council will agree to direct us to schedule the work for first thing this coming spring. Further, if there is any opportunity to install the sign this season, that we be directed to do so. Next Steps and Timelines: See above recommendation. Connection to Vision / Mission: Attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 FROM: Brad Nielsen DATE: 5 November 2014 RE: Gideon Glen Improvements FILE NO. Parks (Gideon Glen) As you are aware, recommended improvements to the Gideon Glen Conservation Open Space have been considered for nearly two years now. Specifically, the identification sign (similar to those in our parks) has been held up until a small parking lot can be constructed. The parking lot has been stalled until erosion problems with the interpretive trail can be corrected. I Bids recently received for the parking lot and drainage fix were nothing short of outrageous. As you recall, the single quote we received proposed $25,000 for the culvert installation and another $25,000 for the Class V parking lot. Understandably, the Council rejected those bids. As we began discussions regarding the possibility of having Public Works do the work, Justin Mangold, our Park Commission Chair, asked if his company, Stonescapes, could provide a quote on the parking lot project. His quote, attached, is far more reasonable. Larry Brown has indicated that Public Works can do whatever street sweeping may be necessary. The sign contractor has agreed to hold his price, although we have not heard back from the masonry contractor regarding his original quote. Staff suggests that the Council authorize staff to spend up to $8000 for the sign: This allows a slight increase from the original quotes. It also puts the two items near $17,000 whereas only $15,000 has been included in the CIP. Considering the quotes previously mentioned, $17K sounds quite reasonable and is in line with the amount recommended by the Park Commission a couple of years ago. Relative to timing, the contractor is skeptical that the work can be squeezed in this season, especially given the current weather forecast for next week. As such, this project should be scheduled for first thing in the spring. I will not be at the meeting on 10 November, but please call or e -mail me if you have questions. Larry Brown will front this item at Monday night's meeting: Cc: Bill Joynes, Bruce DeJong, Larry Brown, Paul Hornby, Twila Grout, Justin Mangold, Park Commission 1 ®0® PRINTED ON RECYCLED PAPER 4 of �� �i��° '�.�A 525 Creekridge Dr, Suite D Chaska, MN 55318 Office: 952.474.1951 Fax: 952.380.3683 stonescapesdesign. com Landscape Design Build Proposal Friday, October 31, 2014 Customer Information Project Information City of Shorewood City of Shorewood 5755 Country Club Road Gideon Glen Shorewood, MN 55331 Shorewood, MN 55331 Payment Terms: Total due upon final completion of the project. Remove 50' of curb and replace with 50' of drive over curb for parking lot. Subtotal $ Replace casting assembly (save old casting for public works) Subtotal $ Excavate 8" depth for 22' by 40' area, add 3/4" minus base, grade and compact Subtotal $ Silt fencing and storm drain inlet protection Subtotal $ Seed, fertilize and blanket cover disturbed area Subtotal $ Precast concrete wheel stops and handicap signs Subtotal $ Project Total $ Page 1 of 3 2,900.00 1,255.00 3,300.00 625.00 250.00 525.00 8,855.00 42,31, '�.�A =111, Warranty, Terms & Conditions 525 Creekridge Dr, Suite D Chaska, MN 55318 Office: 952.474.1951 Fax: 952.380.3683 stonescapesdesign. com Construction Warranty: All material is guaranteed to be as specified. All work is to be completed in a workmanlike manner according to the Minnesota Nursery and Landscape Association. Installation includes a two year warranty for irregular settlement of the material that was installed by StoneScapes. Warranty includes labor and material required to relay the affected areas. Plant Material Warranty: All trees and shrubs are guaranteed to be installed in a workmanlike manner according to the Minnesota Nursery and Landscape Association. They are guaranteed to live for one year past the date of planting if the contract is paid in full according to the terms of the contract, the plant materials were maintained properly, death was not caused by animals, and the death was not caused by an act of God (i.e. flood, lightning, tornado, etc.). Annuals, sod, seed and transplants are not covered under warranty. Terms & Conditions Of Contract: The above prices, specifications and conditions are satisfactory and hereby accepted. Work crews shall arrive at the job site unannounced unless otherwise noted herein. StoneScapes shall attempt to meet all performance dates, but shall not be liable for damages due to delays from inclement weather or other cause beyond our control. StoneScapes is not responsible for damage caused by acts of God (i.e. floods, tornados, fire, etc.). The property owner shall indicate to StoneScapes property line locations and assume all responsibility for accuracy of markers. StoneScapes will contact State Gopher One for utility locates. Any utilities not covered by State Gopher One are the property owners' responsibility to have marked (i.e. irrigation systems, secondary gas lines, shed utilities, etc.). Broken irrigation systems will be repaired at a rate of $45.00 per hour plus materials unless noted herein. Sub grade conditions are evaluated during the estimating process; however, StoneScapes is not responsible for any unexpected problems (i.e. poor soil conditions, buried objects, etc.). Any unexpected problem will fall under change orders. Late Payment Charges: Amounts not paid according the terms will be charged a service charge of 1.5% per month or the maximum legal rate allowable, whichever is higher, until paid in full. StoneScapes shall also be entitled to recover all reasonable costs, charges, expenses and attorney fees expended or incurred therein. Any amounts not paid according to terms voids all construction and plant material warranties. Insurance: Workmen's Compensation and Public Liability Insurance on above work is to be taken out by StoneScapes. Property owner is responsible to carry fire, tornado, and other necessary insurance upon the above work. Change Orders & Contract Extras: Any alteration or deviation from the specifications involving extra costs will be executed by a written change order and will become an extra charge over and above the proposed contract amount, with adjustment in the contract price and /or contract time. Cancellation: Both parties have an unconditional right to cancel the contract without penalty or any further obligations. Cancellation must be done by giving the other party written notice indicating intention. Upon cancellation StoneScapes shall invoice within ten Page 2 of 3 42,31, '�.�A =111, 525 Creekridge Dr, Suite D Chaska, MN 55318 Office: 952.474.1951 Fax: 952.380.3683 stonescapesdesign. com days for all work performed before cancellation date. Deposits are completely refundable until materials are ordered. Upon material order all deposits become nonrefundable. Photo Waiver: StoneScapes can use photographs taken of the work at the location for use in any publications. Property owner waives any right to inspect or approve the finished photographs and waives any right to royalties or other compensation arising from or related to the use of the photographs. Contractor's Lien Notice To Owner: Any person or company supplying labor or material for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due to them, from us, until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or materials for the improvement and who gave timely notice. This proposal may be withdrawn by StoneScapes if not accepted within fifteen days. I/We agree to the above costs and specifications and authorize you to do the work as outline above. Customer Signature: City of Shorewood Estimator Signature: StoneScapes Design Build Maintain Page 3 of 3 Date Date #9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Services, Feasibility Report Update — Star Lane and Star Circle Meeting Date: November 10, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Site Location Map, Proposal by WSB and Associates Policy Consideration: Should the City Council recommence with the Star Lane and Star Circle Reconstruction Projects by entering into a contract with WSB and Associates to update the previous feasibility report completed in 2010? Background: In 2010, the Shorewood City Council commissioned preparation of a feasibility report for consideration of reconstruction of Star Lane and Star Circle, in addition to utility upgrades. Attachment 1 is a site location map for the roadways under consideration. At that time, the City Council chose not to move forward with the project, due to feedback received by residents impacted by the project. Since that time, Councimember Woodruff has requested that this be brought back for consideration by the City Council, as part of the Roadway Capital Improvement Program (CIP). Therefore, staff has solicited a proposal from WSB and Associates to update the feasibility report that was completed in 2010. A proposal is attached to this memorandum, as Attachment 2. Tasks included in the proposal are as follows: 4- Review the existing conditions of the street pavements, underlying soil conditions, utilities, and drainage characteristics 4- Review opportunities to improve area drainage Aij Update the detailed preliminary opinion of potential construction and indirect project costs with contingencies but excluding costs of acquisition of land due to the variability in land costs. 4- Identify potential for funding sources Aij Identify owners of parcels along the proposed improvement corridor that may be impacted by construction. 4- Identify potential need for the acquisition of permanent and temporary easements Aij Provide updated preliminary assessment roll Identify the necessary permitting agencies and requirements 4- Prepare preliminary project schedule Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Revise the existing incomplete Feasibility Report depicting the improvement corridor existing conditions, proposed improvements, funding requirements and resources, figures depicting the improvements, and feasibility statements regarding the improvements Review the determination of the necessity, feasibility, and cost - effectiveness of the project Preliminary Design: Aij A topographic survey and geotechnical evaluation was completed in 2010 and will be utilized in its full capacity for preliminary design. 4- Provide a preliminary horizontal and vertical alignment for up to two street reconstruction options including preliminary earthwork calculations Provide preliminary horizontal and vertical alignment for the proposed sanitary, watermain, and storm sewer improvements only as needed Aij Coordinate location of private utility company facilities within the improvement corridor. This coordination will include performing a utility design locate request to provide a quality level D location for existing utilities. Update existing preliminary layout and design based upon public comments, City staff review and engineering judgment for discussion with the Council. Preliminary layout will be a representation of horizontal and vertical alignments with potential construction limits shown and potential construction conflicts. Make minor revisions based upon Council direction. 4- Conduct a feasibility level drainage design Public Involvement and Project Management: Project management and coordination /meetings with City staff and the City Council. 4- Attendance of two public information meetings with residents to discuss the project and receive comments regarding the design approach and proposed design. The goal is to have an informational meeting before beginning preliminary design and one meeting prior to Feasibility Report presentation to the Council. Aij Attend one Public Hearing and provide a brief presentation on the Feasibility Report. Financial Considerations: The services pertaining to geotechnical borings /evaluation and sanitary sewer televising were completed in 2010. WSB is proposing to complete the work on a cost - reimbursable basis in accordance with our current fee schedule. The estimated fees for preparation of the Preliminary Design and Feasibility Report update equal $11,600. If approved, this would be funded from the Roadway Capital Improvement Program. Options: 1. Accept the proposal, as presented. 2. Reject the proposal and provide staff with alternative direction. Recommendation: Given the public feedback that was received in 2010, staff is seeking Council direction regarding the proposal. - Parcel' - Neighborhood - Street - CO... - County _EYV' - I LAN E NELSINE f1RI':•E SLI•; 'i ". I r —ENE L ?SE LAN +7� 4�. W W w _y' r C LJ W C III .;ar 0 500 1000ft Csl f,ri r;,_IAE, C b L � J L w �. J, } 4� {A�&APPI r L,'NE •r, . GrDEGq Gr EOW I:.IL�: I T [.UF•2:- L Badger Park 7R ATTACHMENT I - RIDGE POINT CIRCI.F SIT"WXTION MAP U074Henf*in County —All Rights Reserved Disclaimer ",dz eW�W7c. d- .rdssrnla7ev, leJC. engineering plaaalap ° °caclroarscalal construction November 5, 2014 Mr. Paul Hornby City Engineer City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Proposal for Feasibility Report Updates & Preliminary Design Services 2015 Street and Utility Improvement Project — Star Lane and Star Circle City of Shorewood (WSB #1459 -970) Dear Mr. Hornby: 477 Temperance Street St. Paul, MN 55101 Tel : 651 - 286 -8450 Fax 651-286-8488 WSB & Associates, Inc. is pleased to provide you with our proposal for the preparation of a Feasibility Report and Preliminary Design for the 2015 Utility and Street Improvements. The proposed improvements are for the reconstruction of Star Lane and Star Circle located off of Smithtown Road between Fairway Drive and Club Lane, in accordance with the City's 2015 Capital Improvement Plan and Pavement Management Plan. Project Understanding The condition of the street along Star Lane and Star Circle has deteriorated to a point in which the City has requested a review of reconstruction options for both the street pavements and utilities along this corridor. To complete this task, the City has requested a proposal to assist in reviewing the condition of both the street and utility systems. We understand the scope of our services is to include preliminary design, public involvement, updates to the existing draft feasibility report completed in 2010, utilization of the existing topographic survey /geotechnical evaluation, and the necessary information to meet the requirements of the Minnesota Chapter 429 Special Assessment Statutes. The following represents a detailed account of our understanding of the scope of services. Proposed Services Our proposed services include updating the draft feasibility report completed in 2010, utilizing the existing topographic survey, and providing the appropriate level of preliminary design services to consider street and utility reconstruction options. Feasibility Report: A draft feasibility report was completed in 2010 and the list below represents the level of updates required to deliver a current report. • Review the existing conditions of the street pavements, underlying soil conditions, utilities, and drainage characteristics • Review opportunities to improve area drainage • Update the detailed preliminary opinion of potential construction and indirect project costs with contingencies but excluding costs of acquisition of land due to the variability in land costs. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com C:\ Users\ kkasper\AppData\Local\Microsoft\ Windows \Tempmuy Internet Files \Content,Outlook \S2JTYYDT \2015 Street Recon - Star Lane Star Circle - n'opos 2015 Street and Utility Improvement Project - Feasibility Proposal November 5, 2014 Page 2 • Identify potential for funding sources • Identify owners of parcels along the proposed improvement corridor that may be impacted by construction. • Identify potential need for the acquisition of permanent and temporary easements • Provide updated preliminary assessment roll • Identify the necessary permitting agencies and requirements • Prepare preliminary project schedule • Revise the existing incomplete Feasibility Report depicting the improvement corridor existing conditions, proposed improvements, funding requirements and resources, figures depicting the improvements, and feasibility statements regarding the improvements • Review the determination of the necessity, feasibility, and cost - effectiveness of the project Preliminary Design: A topographic survey and geotechnical evaluation was completed in 2010 and will be utilized in its full capacity for preliminary design. ■ Provide a preliminary horizontal and vertical alignment for up to two street reconstruction options including preliminary earthwork calculations ■ Provide preliminary horizontal and vertical alignment for the proposed sanitary, watermain, and storm sewer improvements only as needed • Coordinate location of private utility company facilities within the improvement corridor. This coordination will include performing a utility design locate request to provide a quality level D location for existing utilities. • Update existing preliminary layout and design based upon public comments, City staff review and engineering judgment for discussion with the Council. Preliminary layout will be a representation of horizontal and vertical alignments with potential construction limits shown and potential construction conflicts. Make minor revisions based upon Council direction. • Conduct a feasibility level drainage design Public Involvement and Project Management: • Project management and coordination /meetings with City staff and the City Council. • Attendance of two public information meetings with residents to discuss the project and receive comments regarding the design approach and proposed design. The goal is to have an informational meeting before beginning preliminary design and one meeting prior to Feasibility Report presentation to the Council. ■ Attend one Public Hearing and provide a brief presentation on the Feasibility Report. Proposed Fee The services pertaining to geotechnical borings /evaluation and sanitary sewer televising were completed in 2010. The costs for these services will not be included with our proposed fee. We are proposing to complete the work on a cost - reimbursable basis in accordance with our current fee schedule. The estimated fees for Preliminary Design /Feasibility Report Preparation is $11,600. C:\ Users\ kkasper\AppData\Local\Microsoft\ Windows \Temporary Interne[ Files \Content,Outlook \S2JTYYDT \2015 Street Recon - Star Lane Star Circle - R'opos 2015 Street and Utility Improvement Project - Feasibility Proposal November 5, 2014 Page 3 Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me at 651 -287 -8532 if you have any questions. Sincerely, WSB & Associates, Inc. ;� Z"�� Jim Stremel, P.E. Project Manager PROPOSAL FOR: Preliminary Design /Feasibility Report Preparation Services — 2015 Street and Utility Improvement Project. ACCEPTED BY: City of Shorewood, MN Name Title Date C:\ Users\ kkasper\AppData\Local\Microsoft\ Windows \Temporary Interne[ Files \Content,Outlook \S2JTYYDT \2015 Street Recon - Star Lane Star Circle - R'opos 1 MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title / Subject: Certification of Delinquent Charges Meeting Date: November 10, 2014 Prepared by: Bruce DeJong Reviewed by: Michelle Nguyen Attachment: Certification List Policy Consideration: Should the City certify delinquent charges to the County to be collected with the other taxes on the property? Background: State statute and city code allow delinquent charges to be certified to the County Auditor. It is our standard practice to certify delinquent charges to the County each year. Staff is also performing two certifications at the request of the City of Chanhassen. Similar to last year, there is one property that receives service from Chanhassen, but is physically located in Shorewood. This property received the full notification and opportunity to discuss the situation with the Chanhassen City Council, but has chosen the route of certification. We will certify this item to the property taxes and remit payments to Chanhassen next year as they are received. Financial or Budget Considerations: Other collection methods are more expensive and time consuming. There is no guarantee that staff phone calls or the use of collection agencies will generate the same amount of revenue as certification. Options: The City Council may choose to: 1. Accept the staff recommendation and adopt the attached resolution. 2. Remove specific accounts from the certification roll and accept the remainder of the accounts and adopt the amended resolution. 3. Do not adopt the resolution and direct staff to attempt collection through other methods. Recommendation / Action Requested: Staff recommends that the City Council adopt the resolution as submitted by staff. Next Steps and Timelines: Staff will proceed with the certification process to meet Hennepin County and statutory deadlines. Connection to Vision / Mission: This process contributes to sound financial management through efficient collection of utility bills. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. CITY OF SHOREWOOD, MINNESOTA RESOLUTION NO. 14- A RESOLUTION DIRECTING DELINQUENT CHARGES BE PLACED ON THE 2014 PROPERTY TAX ROLLS WHEREAS, Shorewood City Code provides for the City to place delinquent sanitary sewer charges, water, storm water management utility charges, recycling charges, dry hydrant charges, and other delinquent charges for city services on the succeeding year property tax rolls for the specified properties; and, WHEREAS, the City Council has scheduled the consideration of the certification of such charges and has caused notice of such charges to be mailed to the affected property owners; and, WHEREAS, the Council has considered such charges at a regular council meeting and has made a determination that delinquent utility charges exist for the specified properties set forth below, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That the Hennepin County Special Assessment Division is hereby authorized to certify the delinquent charges, on the 2014 property tax rolls, payable in 2015, for the following services: Shorewood Delinquent Charges $46,221.53 Exhibit A Chanhassen Delinquent Charges $1,362.20 Exhibit B ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 10th day of November, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor City of a - ••• Delinquent • to 2015 Amount Account No. Certified 005190 -000 371.13 005252 -000 160.62 005272 -000 214.68 005286 -000 263.48 005329 -000 786.26 005338 -000 856.88 005389 -000 1,000.84 005397 -000 1,074.50 005481 -000 1,480.56 005527 -000 1,065.96 005603 -000 562.82 005648 -000 442.59 005690 -000 390.64 005732 -000 692.68 005806 -000 1,723.53 005908 -000 331.85 005940 -000 1,223.65 005957 -000 680.93 006021 -000 437.08 006098 -000 917.75 006268 -000 395.14 006287 -000 429.60 006308 -000 736.27 006344 -000 978.41 006361 -000 60.35 006384 -000 34.76 006401 -000 94.29 006415 -000 542.79 006418 -000 546.98 006459 -000 541.32 006462 -000 537.61 006488 -000 476.38 006495 -000 388.93 006531 -000 418.88 006668 -000 677.67 006699 -000 504.11 006728 -000 543.40 006748 -000 81.67 006775 -000 504.11 006786 -000 546.98 006791 -000 547.16 006831 -000 572.85 006845 -000 224.52 006855 -000 572.85 006861 -000 268.86 006869 -000 546.56 006885 -000 36.58 006889 -000 59.49 006896 -000 543.40 006905 -000 332.46 006919 -000 563.07 006929 -000 499.02 006950 -000 249.02 City of Shorewood Delinquent Utility Bills Certified to 2015 Taxes Account No. Amount Certified 006985 -000 79.82 006997 -000 235.57 007000 -000 546.98 007029 -000 621.51 007056 -000 547.01 007088 -000 548.31 007109 -000 521.74 007114 -000 546.98 007126 -000 520.06 007163 -000 317.03 007197 -000 476.38 007227 -000 344.45 007265 -000 543.44 007483 -000 546.98 007509 -000 546.98 007512 -000 546.80 007534 -000 547.18 007549 -000 438.90 007604 -000 572.85 007614 -000 55.46 007618 -000 546.83 007627 -000 418.51 007633 -000 235.57 007693 -000 85.59 007705 -000 179.45 007751 -000 224.52 007800 -000 504.11 007801 -000 438.90 007801 -001 438.90 007867 -000 546.98 007877 -000 546.83 007903 -000 235.57 007904 -000 842.51 Total to be Certified $ 46,221.53 City of Chanhassen Delinquent Utility Bills Certified to 2015 Taxes Account No. Amount Certified 35- 117 -23 -33 -0039 1,362.20 Total to be Certified $ 1,362.20 #10B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Request from Excelsior -Lake Mtka. Chamber for Holiday Lighting Meeting Date: November 10, 2014 Prepared by: Bill Joynes, City Administrator Attachments: Chamber Letter of Request The city received the attached request from the Excelsior -Lake Minnetonka Chamber for Holiday Lighting /Decoration donations for the downtown Excelsior district. If Council determines to make a donation, depending on the amount, it would most likely be funded out of Reserves. Council Action Council should decide if it wishes to make a donation this year, and what amount it wishes to donate. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Jean Panchyshyn Subject: FW: donations sought for Holiday Decor From: Laura Hotvet [mai Ito: directorCa) excelsior- lakeminnetonkachamber.com] Sent: Tuesday, October 07, 2014 12:58 PM To: Kristi Luger; Gus Karpas; Dana Young; Joe Kohlmann; Bill Joynes Subject: donations sought for Holiday Decor Dear Cities of Deephaven, Excelsior, Greenwood, Shorewood and Tonka Bay - The Downtown Excelsior Shopping /Dining /Entertainment district once again is seeking donations to put toward the holiday lights, greenery and wreaths. Many of you and your residents enjoyed the brightly lit street lights, trees, garlands, and festively planted pots! This year, we have plans to expand the decor plan, and need your help. The joyful downtown Excelsior business district is one of the many gems of our area, and a critical reason people love to stay around during the holidays. Please consider making a donation to your local Chamber of Commerce so we can deck out our mutual downtown area to attract and keep visitors! Checks can be made to: ELMCC 37 Water Street Excelsior, MN 55331 Please contact me with any questions - thank you! Laura Hotvet, Executive Director Excelsior -Lake Minnetonka Chamber of Commerce www. excelsior- lakeminnetonkachamber.com 952- 474 -6461 . %f #12A.1 CITY OF SHOREWOOD UM21; 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 474 -3236 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mn.us Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule — PROJECT SCHED ULED FOR RE -BID IN 2015 0 Planning Commission recommendation to Council re trail segment for following year 0 Council authorizes preparation of survey and Feasibility Report 0 Survey (30 days) — May 0 Feasibility Report (30 days) — June 0 Planning Commission review of feasibility report and trail walk — July 0 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report 0 Planning Commission holds Neighborhood Meeting (Open House) 0 Council award of land acquisition services and authorizes preparation of Plans and Specifications 0 Preparation of Plans and Specifications (90 days) ■ 95% Complete submittal to MnDOT 7/01/14 ■ MnDOT Review Complete 7/31/14 ■ CC Authorization to Advertise for bids 6/23/14 ■ Open Bids 8/19/14 ■ CC consideration of Award 8/25/14 L Land Acquisition Process (start approx. mid -way through plans and specs) • Land Acquisition process not required due to design modifications • Individual temporary easements or rights of entry may be required • Reduces project schedule ❑ Neighborhood post -bid meeting 10/30/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony TBD ❑ Begin Construction TBD ❑ Construction substantially complete — Phase 1 Construction TBD ❑ Construction substantially complete — Phase 2 Construction TBD ❑ Ribbon Cutting Ceremony TBD ❑ Restoration complete TBD Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule ■❑ Planning Commission recommendation to Council re trail segment for following year 6/03/14 Council authorizes preparation of survey and Feasibility Report 6/23/14 Survey (30 days) — (In Process) 7/14/14 — 9/10/14 Feasibility Report (30 days) — 8/18/14 - 10/10/14 Planning Commission review of feasibility report and trail walk 10/21/14 Planning Commission recommendation to Council re Feasibility Report 10/21/14 Council approves Feasibility Report 10/27/14 Planning Commission holds Neighborhood Meeting (Open House) 10/30/14 Council award of land acquisition services and authorizes preparation of Plans 11/10/14 and Specifications Preparation of Plans and Specifications (90 -120 days) 11/10/14 — 3/6/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 10/30/14- 7/27/15 • Complete parcel descriptions and legal descriptions • Review proposed easements with staff/attorney • Letters to property owners regarding survey staking • Field stake proposed easements for Appraiser /RW Agent • Easement viewing — parcel owner and RW Agent on -site • Appraisal information • Appraisal review • Council considers resolution to authorize staff to make offers and eminent domain schedule • Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) ❑ Begin eminent domain action ❑ Council approves Plans and Specifications and authorizes ad for Bids ❑ Receive bids for construction ❑ City possession of easements /letter of compliance ❑ Council awards Construction Contract ❑ Neighborhood preconstruction meeting ❑ Groundbreaking Ceremony ❑ Begin Construction ❑ Construction substantially complete ❑ Ribbon Cutting Ceremony ❑ Restoration complete 5/19/15 2/09/15 5/25/15 6/08/15 6/22/15 6/22/15 6/30/15 6/30/15 7/06/15 10/15/15 10/31/15 11/15/15 I►\ I NLVI [/] 7_ \►`11/1►\ I Date: November 10, 2014 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: September, 2014 Quarterly Investment Report The City's cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer -term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1. Safety — preserving principal; 2. Liquidity — having funds available when needed to pay expenses; 3. Yield — earning market returns for the amount of risk we are willing to accept. With the investments that the City currently in the portfolio, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. Most older bonds available in the secondary market are priced at a "premium" because they make interest payments based on higher rates than current bond issues. That differential is why we were able to refund our water revenue bonds last year. These secondary bond issues often come with a higher return to likely call or maturity than newly issued bonds. When that differential is significant, staff has purchased some of these bonds. While the financial statements show a loss against the purchase price that is just an amortization of the premium that the bonds were purchased at. The overall interest return on these investments is higher than the interest available in other investments at the time they were purchased. The net interest over the life of the bond is higher than newly issued bonds, certificates of deposit, or money market returns. In general, the city has only had three months where cash flow is positive — June, July, and December. Those months are when we receive tax settlements which are just prior to scheduled bond payments. The rest of the months need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non - callable investments with both short-term cash flow needs being met and longer maturities targeting major cash needs over the five year maximum investment horizon. As the Federal Reserve Board continues the reduction in quantitative easing we are more frequently finding investments in the three to five year time frame with interest rates in excess of 1.25 %. I have purchased several high coupon bonds at a premium that are returning over 2% to maturity. These bonds will have the premium amortized over the next several years. I have purchased Certificates of Deposit to specific months for cash flow needs. We have held a significant amount of cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, the cost to move money may be higher than the interest we can earn in the short term. The most significant risk in this environment is getting stuck with investments at a very low rate when interest rates start to increase. Staff will invest these funds to increase the portfolio returns, while maintain flexibility to cover expenditures. We keep money available for bond payments in January and February and operating expenditures through June since the first property tax payment does not come from Hennepin County until late June. Please contact me or Mr. Joynes if you have any questions. Attachment: September, 2014 Investment Summary City of Shorewood - Investment Summary 9/30/14 Coupon Maturity Date 41M 900 -10400 Money Market Sterne Agee 900 -10420 Balance Market Value Cash 9/30/2014 9/30/2014 FNMA NOTE B/E STEP 0.50 12/20/2017 FICO Strips 8.60 9/26/2017 FICO Strips 9.80 4/6/2018 Overseas Private Inv - US backed Variable 4/30/2018 Columbus OH Taxable 1.60 8/15/2018 Elkhart IN Community Schools 5.70 7/5/2015 Honolulu Series B Taxable 5.42 4/1/2017 Honolulu Refunding Taxable 4.88 4/1/2015 Illinois St 3.85 3/1/2016 Illinois St Taxable 5.09 4/1/2017 New York Taxable 4.13 1/9/2013 Northfield MN Water Taxable 1.50 8/20/2017 Raleigh NC Housing Taxable 3.25 2/1/2015 ROSEMOUNT IL SER B TAXBL 5.24 12/1/2014 ROSEMOUNT IL Corp Purpose 3.89 12/1/2016 Talawanda OH BABS 4.38 12/1/2016 Union Co OR Taxable 4.00 12/1/2017 West Muskingum OH Taxable 1.30 12/1/2015 Will Cnty IL School District 4.45 10/1/2014 Wells Fargo 900 -10430 Balance Market Value MONEY MARKET 9/30/2014 9/30/2014 Discover Bank - CD 0.30 11/17/2014 State Bank of India 1.15 11/23/2015 Columbia County GA 4.50 1/1/201E Shelby County TN 5.00 4/1/2016 Maine State Taxable 0.55 6/1/2016 FNMA 0.65 2/2/2017 Goldman Sachs 1.95 3/19/2015 Synchrony Bank 2.10 8/29/2015 Sallie Mae Bank 2.10 9/3/2015 Total Investments Mkt Value Balance Market Value 12/31/2013 9/30/2014 9/30/2014 2,461,185.76 2,079,630.09 2,079,630.09 2,461,185.76 2,079,630.09 2,079,630.09 - - 0.03 492,895.00 492,895.00 500,590.00 474,102.00 474,102.00 479,820.50 470,790.00 472,839.50 1,007, 350.00 1,007, 350.00 1,013,400.00 295,014.00 295,014.00 298,143.00 171,974.90 171,974.90 167, 557.95 337,389.00 337,389.00 331,221.00 263,807.50 263,807.50 257,287.50 308,264.20 308,264.20 304,952.40 842,509.20 842,509.20 844,059.45 326,499.00 326,499.00 326,571.00 606,706.00 606,706.00 610,793.00 269,487.40 269,487.40 264,084.60 514,577.25 514,577.25 501,469.65 513,970.00 513,970.00 512,700.00 254,131.35 254,131.35 252,655.55 107,082.00 107, 082.00 106, 583.00 295,386.45 295,386.45 295,619.50 308,709.00 308,709.00 301,026.00 7,389,854.25 7,860,644.25 7,841,373.63 271,104.67 290,617.63 290,617.63 244,702.57 244,702.57 245,018.13 248,929.26 248,929.26 249,267.28 892,295.25 892,295.25 868,320.75 220,250.00 220,250.00 213,944.00 500,000.00 500,130.00 495,572.50 495,572.50 496,578.50 200,000.00 199, 692.20 245,000.00 243,747.07 245,000.00 242,548.78 2,372,854.25 3,582,367.21 3,549,864.34 12, 223, 894.26 T3-,522,641.55 13,470, 868.06 Net Interest Earnings 149,261.68 Page 1 #12A (4) MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Boulder Cove Update — Strawberry Lane Meeting Date: November 10, 2014 Prepared by: Paul Hornby Reviewed by: Attachments: Council Agenda Item 3D — 7/14/14, Future Typical roadway Section Sketch for Strawberry Lane, Traffic Study Background: The City of Chanhassen approved the boulder Cove subdivision project in 2014, and as part of their review process asked the City of Shorewood to review plans and provide comments back to the City for their consideration for inclusion in the development requirements. The City staff review comments included the following: 1. Realignment of the intersection to provide a standard and safer intersection of Strawberry Court, Strawberry lane and West 62nd Street. 2. Drainage of the development was to remain in Chanhassen. 3. Hydrant relocation to meet future Strawberry Lane alignment 4. Minor private utility relocations 5. Stop signs for the intersection (Strawberry Lane, Strawberry Court, West 62nd Street) 6. Resident tree relocation for screening Current construction status of the development: 1. Chanhassen and Shorewood utility work is complete Concrete curb and gutter is constructed 3. Paving of the roadway is anticipated the week of November 3rd 4. Restoration is to follow as weather permits Staff has received some concerns from Council about the way the roadway aligns with the adjacent Shorewood property owner, just north of the subdivision. The work completed is in general conformance with the plans approved, but we are working with the City of Chanhassen to soften the impacts. The request includes removal of the concrete curb and constructing a truncated bituminous taper with bituminous curb and restoration of the boulevard. This alignment is a temporary condition until reconstruction of Strawberry lane is completed. The typical section for the future section of Strawberry lane is enclosed for your information. Recommendation /Action Requested: This information is provided as an update to the Council for this City of Chanhassen project. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Authorize Expenditure of Funds — Strawberry Lane tree replacement request Meeting Date: July 14, 2014 Prepared by: Paul Hornby Reviewed by: Attachments: Tree relocation exhibit, Resolution 14 -_ Background: The City of Shorewood staff has previously reviewed and provided comments on the plans for the Bolder Cove subdivision, just south of the City of Shorewood border with Chanhassen. Our review comments required the reconfiguration of the Strawberry Lane and West 62nd Street intersection to provide an alignment that meets current intersection design guidelines and future needs for the reconstruction of Strawberry Lane. The reconfigured intersection will ultimately be a tee, but includes tapers in the interim period between the construction of the development and future reconstruction of Strawberry Lane. As a result of these modifications, the property at the northeast corner of the intersection will lose screening provided by three significant pine trees within the City right of way. The existing trees screen headlights from turning vehicles from shining into the windows of the house and will be removed with the intersection construction. Staff has met with the developer and the property owner and propose replacement of the trees outside of the right of way with 6 -foot tall to 8 -foot tall pine trees. The developer will agree to install the trees as part of their subdivision, if the City pays for the trees at the development landscape costs. Although the City typically does not replace trees that need to be removed from the right of way, the significant amount of turning traffic that travels through this intersection would justify this exception. Financial or Budget Considerations: Lennar has provided budgetary costs for furnishing and installing replacement pine trees, balled /burlapped, 6' to 8' tall. The budgetary cost is $350 to $400 per tree or $1,050 to $1,200. Recommendation / Action Requested: Staff recommends the City Council authorize the expenditure of funds for the replacement of the trees at a cost not to exceed $1,200. Next Steps and Timelines: The existing trees are proposed for removal with the utility and street construction, estimated to occur in August, 2014. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Ley aJ'i S•t � � , �-E� I ��.,,r^� z n� �j`� � . rJln In rr -:A A: ftl� Esisl. (; Exs(. rvp,lr vi_rrn -% noise ,y � hours Ff £lev.. 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C.S.O. CHECKED lhwaDycevtllyt rMtsp ta%spsd"ffon.arlepWNaspmpamdby me orundermydivd sup&iftW7 and bW l am a dulyllcansed Pi4fsssimalEllgigea - uttre 5'��ofAllnnasda. L` �O ffOGUTEJt Englnems6Lard3arvayas. lna,, Cara m.. Schnalm ORa v Lk-- #40433 oat., 5 -D7 -14 r% 7./"A p0W_: TRAFFIC STUDY COMPANY Technical Memorandum To: Paul Tabone, Lennar From: Mike Spack, P.E., P.T.O.E. Date: April 23, 2014 Re: Traffic Impact Study for Boulder Cove in Chanhassen, MN Purpose of Report and Study Objectives Lennar is proposing to build 31 single family homes north of Highway 7 and east of Church Road in Chanhassen, MN. The homes will be built along a new cul -de -sac street named Strawberry Court. Construction of Strawberry Court will convert the 62nd Street /Strawberry Lane curve into a tee intersection with the east /west 62nd Street teeing into the north /south Strawberry Court /Strawberry Lane road. The purpose of this study is to determine what stop sign configuration should be placed at this new intersection. Conclusions and Recommendations The proposed 62nd Street /Strawberry Lane /Strawberry Court intersection will have low traffic volumes after Boulder Cove is built. Assuming the tee intersection is built with clear sight lines, no criteria are met for installing stop signs at the intersection. Therefore, it is recommended the proposed tee intersection be operated as an uncontrolled intersection. Existing Traffic Volumes Turning movement count data was extracted from a Tuesday, April 15, 2014 recording of the study intersection. The attached turning movement count data from midnight to midnight is shown in fifteen minute intervals. Site Traffic Forecasting A trip generation analysis was performed for the site based on the methods and rates published in the ITE Trip Generation Manual, 9r" Edition. The resultant trip generation is shown in Table 1. Table 1— Vehicles Generated by Boulder Cove 210 Single Family Homes 148 148 6 17 20 11 (31 Dwellin.R Units) Spack Consulting 2 of 4 Boulder Cove Traffic Study Based on the existing turning movement counts as well as taking into account site access and access to the regional transportation system, the expected distribution pattern for traffic at the site is: • 50% to /from the west on 62nd Street • 50% to /from the north on Strawberry Lane The peak hour traffic generated by the development was assigned to the area roadways per the distribution pattern and then added to the study intersection. Given the built out nature of the land surrounding the study intersection, it is assumed the background traffic will remain constant after the development is built. To develop the post redevelopment traffic volumes at the study intersection, the traffic generated by the redevelopment was added to the existing traffic at the intersection to develop the post redevelopment traffic scenario. The peak hour turning movement volumes at the study intersection are shown in Tables 2 and 3. Table 2 — A.M. Peak Hour Traffic Volumes Table 3 — P.M. Peak Hour Traffic Volumes To develop the hourly approach volumes for the all way stop signal warrant analysis, the daily volumes generated to the site were distributed to 62nd Street and Strawberry Lane per the distribution pattern combined with the existing hourly traffic usage at the intersection. The resultant approach volumes are shown in Table 4. Spack Consulting 3 of 4 Boulder Cove Traffic Study Start Time Existing Strawberry Ln from 62nd St North from West Added from Boulder Strawberry Ct /Ln Approaches Cove 62nd St from West Total Volume After Development Strawberry Ct /Ln 62nd St Approaches Approach WE Re I I • WEMI • Forecasted Level of Service Capacity Analyses An intersection capacity analysis was conducted for the study intersection per the Highway Capacity Manual. Intersections are assigned a "Level of Service" letter grade for the peak hour of traffic based on the number of lanes at the intersection, traffic volumes, and traffic control. Level of Service A (LOS A) represents light traffic flow (free flow conditions) while Level of Service F (LOS F) represents heavy traffic flow (over capacity conditions). LOS D at intersections is typically considered acceptable in the Twin Cities region. Individual movements are also assigned LOS grades. One or more individual movements typically operate at LOS F when the overall intersection is operating acceptably at LOS D. The forecast turning movement volumes shown in Tables 2 and 3 were used in the LOS calculations. The LOS calculations were done in accordance with the 2010 Highway Capacity Manual using VISTROTM software. Note, the Highway Capacity Manual does not provide for two out of three approaches being stop sign controlled at a tee intersection nor no stop signs at an intersection. The complete LOS calculations, which include grades for individual movements, are attached. It was assumed each leg of the intersection has a single lane approaching the intersection. Spack Consulting 4 of 4 Boulder Cove Traffic Study Table 5 — 62nd Street /Strawberry Lane /Court Level of Service Post Development With 62nd Street Stop Sign Controlled A (a) A (a) and Strawberry Lane /Court Free Flowing All -way Stop Sign Control A (a) A (a) 1The first letter is the Level of Service for the intersection. The second letter (in parentheses) is the Level of Service for the worst operating movement. The results in Table 5 show the intersection will operate with little delay no matter what stop sign configuration is used. Although the Highway Capacity Manual does not calculate delay at uncontrolled intersections, it is believed the volumes are light enough that the intersection would operate with little delay with no stop signs at the intersection. Forecasted Side Street Stop Sign Warrant Analysis Based on Section 213.4 of the Minnesota Manual on Uniform Traffic Control Devices, side street stop sign control should be considered at the proposed intersection of two local streets when either of the following conditions is anticipated: • The combined vehicular, bicycle and pedestrian volume entering the intersection from all approaches is more than 2,000 units per day. • The ability to see conflicting traffic on an approach is not sufficient to allow a road user to stop or yield in compliance with the normal right -of -way rule if such stopping or yielding is necessary. The forecasts from Table 4 show the intersection will have less than 900 vehicles approaching it per day after Boulder Cove is built. Since the third leg is not built yet and the terrain is relatively flat, it is assumed the intersection can be built with clear sight lines. Therefore, neither criteria is expected to be met for justifying stop sign control at the intersection. Forecasted All Way Stop Sign Warrant Analysis A multi -way stop sign warrant analysis was completed for the 62nd Street /Strawberry Lane intersection per the Minnesota Manual on Uniform Traffic Control Devices with city supplied crash data and the approach volume forecasts in Table 2. The results of the analyses are: • Criteria A — Interim measure until traffic signal is installed: The forecast traffic volumes will not meet the criteria for installing a traffic signal, therefore this criteria is not met. • Criteria B — Five or more reported crashes in a 12 month period that could be corrected by all way stop sign installation: Crash records are not reviewed because it is not an existing intersection. • Criteria C — 300 vehicles per hour on the major street approaches and 200 vehicles per hour on the minor street approaches for each of at least eight hours per day plus minor street delay of at least 30 seconds per vehicle in the peak hour: Based on the forecasts in Table 4, the criteria is not close to being met. • Criteria D — 80% of Criteria B and C are met: This criteria is not close to being met. Attachments A. Traffic Count Data B. Capacity Analysis Backup