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11-24-14 CC Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 24, 2014 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 2. APPROVAL OF MINUTES A. Canvassing Board Meeting Minutes, November 10, 2014 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Hotvet Siakel Sundberg Woodruff Attachments Minutes B. City Council Work Session Meeting Minutes, November 10, 2014 Minutes C. City Council Regular Meeting Minutes, November 10, 2014 Minutes 3. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt Resolutions Therein: NOTE: Give the public an opportunity to request an item be removed from the Consent Agenda. Comments can be taken or questions asked following removal from Consent Agenda A. Approval of the Verified Claims List Claims List B. Approval of a Tobacco License for MGM Wine and Spirits Clerk's memo, Resolution C. Approve of Assessing Water Connection Charge for 25580 Nelsine Drive Engineer's memo, Resolution 4. MATTERS FROM THE FLOOR (No Council action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS A. Bryan Litsey, South Lake Minnetonka Police Chief Report and Appreciation Clerk's memo 7. PARKS CITY COUNCIL REGULAR MEETING AGENDA — NOVEMBER 24, 2014 Page 2 of 2 8. PLANNING A. Report on November 18, 2014 Planning Commission meeting B. Senior Housing Amendment 9. ENGINEERING /PUBLIC WORKS A. Consideration of Speed Limit on Strawberry Lane 10. GENERAL /NEW BUSINESS A. Appeal - Zoning Violation Order Appellants: Robin Wade and Paul Anderson Location: 5765 Echo Road B. Request from myHealth for Teens and Young Adults C. Request for Proposals for Professional Auditing Services 11. OLD BUSINESS A. Status Update - Koerting Zoning Violation Location: 20325 Excelsior Blvd. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule 2. Monthly Budget Report 3. Green Steps Program Update 4. Southshore Center Financial Operations Update B. Mayor and City Council 13. ADJOURN Attachments Planning Director's memo Director of Public Works' memo, Resolution Planning Director's memo Administrator's memo Finance Director's memo Planning Director's memo Trail Schedule Finance Director's memo Administrator's memo CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 . 952- 960 -7900 Fax: 952 - 474 -0128 • www.ci.shorewood.mnmtiis • cityhallgci.shorewood.mn.tiis Executive Summary Shorewood City Council Regular Meeting Monday, November 24, 2014 7:00 p.m. 6:00 PM - City Council Work Session Agenda Item 93A: Enclosed is the Verified Claims List for Council approval. Agenda Item 9313: This resolution approves a Tobacco License for MGM Wine and Spirits located at 5660 County Road 19. Agenda Item 93C: This resolution approves assessing water connection charges against 25580 Nelsine Drive. Agenda Item 94: Matters from the Floor — (no action will be taken by Council). Agenda Item 95: There are no public hearings scheduled for this meeting. Agenda Item 96: Police Chief Litsey is retiring on November 30, and he will be present to provide a brief report and Council will have a plaque to present to him for his service on the South Lake Minnetonka Police Department. Agenda Item 97: There are no park items this evening. Agenda Item 98A: A representative will provide a report on the November 18 Planning Commission meeting. Agenda Item 9813: At the 27 October meeting, the Planning Director advised the City Council that a proposed Zoning Code amendment could be passed on a majority vote of those members present. He was flat out wrong. Consequently, the amendment is back on the agenda for Monday night. A majority vote of the full Council is required to adopt the amendment. Agenda Item 99A: The City Council, at their last meeting discussed a revised speed posting for Strawberry Lane and West 62"d Street. This item considers the posting on Strawberry Lane only. Agenda Item 910A: Paul Anderson and Robin Wade have requested an extension of time to comply with a zoning violation notice they received from the City. Although four of the five tent structures they had erected on the site have been removed, one remains. They have requested an extension of the deadline to 8 December. Agenda Item 91 OB: Consideration of a request from "myHealth For Teens and Young Adults" on the use of the Southshore Center for its satellite clinic location. Agenda Item 91 OC: Council is to determine if the city should request proposals for auditors for the next three years. Executive Summary — City Council Meeting of November 24, 2014 Page 2 of 2 Agenda Item 11A: The Planning Director has reported that certain violations exist at 20325 Excelsior Boulevard (Koerting), even after a 90 -day extension of the deadline to comply. Based on progress made to date, Nielsen recommends continuing to work with the owner subject to one more extension, after which the matter would be turned over to the City Attorney for legal action. Agenda Item 912.A: Several staff reports will be provided at the meeting. Agenda Items 91213: Mayor and City Council Members may report on recent activities. CITY OF SHOREWOOD CANVASSING BOARD MEETING MONDAY, NOVEMBER 10, 2014 MINUTES 1. CALL TO ORDER Chair Zerby called the meeting to order at 5:01 P.M. Present: Absent: 5755 COUNTRY CLUB ROAD CITY COUNCIL CHAMBER 5:30 P.M. Chair Zerby; Canvassing Boardmembers Hotvet, Si Joynes; Clerk Panchyshyn; Finance Director DeJong Boardmember Sundberg B. Review Agenda Chair Zerby reviewed the Agenda. Hotvet moved, Woodruff seconded, approvin 2. CANVASS OF LOCAL ELECTION Chair Zerby highlighted the results of the N elected mayor getting 2,459 votes. Jenifer L, council members. There were 5,W registere that day for a total of 3,6,64 voters (including voted was 68.80 percent. Boardmember Hotvet noted Shorewood's per average. Boardmember Woodruff stated Shor Woodruff 'moved, Hotvet seconded, adol Local Results of the 2014 General Election" Chair Zerby th, 3. ADJO #za ruff, City Administrator Public Works Brown Motion passed 4/0. 4 City of Shorewood election. Scott Zerby was Les, and Debbie Siakel, 1962 votes, were elected A.M. on Election Day and 214 voters registered ) on Election Day. The percentage of voters who ,ep of voters who voted was much higher than the Minnesota i voters should be proud. RESOLUTION NO. 14 -093 "A Resolution Accepting the volunteers for their efforts. Hotvet moved, Woodruff seconded, Adjourning the Canvassing Board meeting for the 2014 General Election at 5:34 P.M., November 10, 2014. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, NOVEMBER 10, 2014 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 5:35 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Clerk Panchyshyn; Finance Director De Absent: Councilmember Sundberg B. Review Agenda Woodruff moved, Hotvet seconded, apps 2. EXTERPRISE BUDGET / CIP 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 5:35 P.M., OR IMMEDIATELY FOLLOWING CANVASSING BOARD MEETING 1, and Woodruff, Administrator Joynes; City and, Director of Public Works Brown; as presented. Motion passed 4/0. Administrator Joynes noted that the meeting packet contains a' "number of documents related to the Enterprise Budgets, the Capital Improvement Program (CIP) and the Financial Management Plan (FMP). He stated this evening staffneeds Council to decide what projects it wants to include in the 2015 — 2019 CIP and what it wants to do with the entexnrise operations: In response to, a question from Councilmember Hotvet, Administrator Joynes clarified that the estimated $300,000 asst for the Excelsior Boulevard trail segment is the worst case scenario. Metropolitan Council Environmental Services (MCES) has not provided a revised cost estimate. Joynes noted that there is $180,000 budgeted for that trail in the 2014 CIP. Director DeJong stated if the cost for that trail segment is more than what is budgeted for in ,the CIP then that gap is unfunded. Administrator Joynes,noted that the available money for the trail projects also includes Minnesota State Aid (MSA) funds that can be allotted to the trail projects and possible loans from other funds. Councilmember Hotvet asked if the cost estimates for the four trail projects are all worst case. With the exception of the Excelsior Boulevard trail segment cost the costs are based on the fall bidding environment. The costs for the three other projects are intended to be staff's best guesses. Mayor Zerby asked if the cost estimate for the Galpin Lake Road trail segment is the amount of the bid for the project that Council rejected because it was too high. Director DeJong responded yes because Engineer Hornby does not anticipate that the 2015 bidding environment will be much different than it was this past fall. There were many municipal projects in the metropolitan area that were bid out and rejected because they were so high. That likely means those projects will be rebid in 2015. Zerby stated that when Council rejected that bid it was told that if the Galpin Lake Road Trail Project were to be bid with the Smithtown CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 2 of 11 Road East Sidewalk Extension Project there should be some cost savings. Had he known back then that the 2015 bid would likely not have been any lower he may have made a different decision. Council was told that the bidding climate should be a little more normal in 2015. Councilmember Siakel stated the cost estimate in the Smithtown Road East Sidewalk Extension Project Feasibility Report dated October 27, 2014, for the sidewalk and storm sewer improvements is $1,000,043. That is approximately $300,000 less than what is shown in the 2015 Trails CIP. Director Brown stated he has to defer to Engineer Hornby on the cost estimates and he is not present. Councilmember Woodruff stated the feasibility study was done early this year and the bids came in higher, Mayor Zerby clarified that Project has not been bid out. Director Brown explained staff is trying to avoid Council running projects. Combining the two trail projects might save 5 perc( Mobilization costs typically run 3 — 5 percent. He thought staff prox that staff has no control over the bidding environment. Mayor Zerby noted that 5 percent of the combined estimated cost fo and the Smithtown Road East Sidewalk Extension Project,is $145 savings are realized staff will reallocate the amounts. Councilmember Siakel stated it is clear that based not funding for all of them based on the Cityys ci possible options for funding them. She then state project she could support is the Smithtown Road E. projects are viable. She went on to state if Count sidewalk extension she asked staff how it would number of ways to finance the projects,, but, they a needs to decide what it wants to do. Siakel stated options are to pay for it. can increase the tax levy, the remaining projects. Administrator Joynes explained of ways to do that. There is the by the voters. There is a capi referendum per'of State Stature. option which does,,not require a excess funds in the Sewer Fun forgiven. He noted that for eve r would have to be raised 1,Derce rrton funds earmarked for capital in equipment mobilization costs. I good, faithful estimates. He noted ie Galpin Lake Road Trail Project 0. Director Brown stated if those on the cost estimates for the four trail projects there is rront funds. She noted. Council was not provided with 14f, she had to give staff direction right now the one ist Sidewalk Extension Project while noting that all four it decided to construct only the Smithtown Road East be paid for. Administrator Joynes stated there are a re policy issues not staff issues. He then stated Council she made a decision and now wants to know what the City can bond for them, it can borrow from other City funds, it )r, cancel some of the projects and transfer the budgeted funds to if Council decides it wants to bond for the trail projects there are a number caption for a City-wide General Fund levy which would have to be approved tal, improvements bonding option but there is the possibility of a reverse There is the Shorewood Economic Development Authority (EDA) bonding voter referendum or a reverse referendum. The City could borrow against d and the Water Fund and pay it back with interest or the loans could be y $50,000 of bonds or loans that would have to be paid back the tax levy nt. He stated if the Council chose to forgive the internal loans there could be resident push back because of how those funds were collected. Mayor Zerby noted that he is not willing to bond for the trail projects at this time; there is approximately $2.4 million dollars in funds available at this time. He also noted that the total gap for the Excelsior Boulevard, Galpin Lake Road and Smithtown Road East Projects is much less than the total trail projects funding gap of approximately $2 million. He recommended continuing going forward with the Excelsior Boulevard and Smithtown Road East Projects and delaying the Galpin Lake Road Project until a way can be found to lower the cost of that project. The wetland impact raised the cost of that Project significantly from what it was when it was first discussed. He stated he would like to have more discussion about whether or not it is appropriate to spend about $1,560,000 on that Project for so few residents. He CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 3 of 11 encouraged staff to approach the Minnehaha Creek Watershed District (MCWD) about possibly helping fund that Project because of the wetland issue. Councilmember Hotvet asked what the amount is of General Fund reserves above the 60 percent General Fund Balance Policy guidelines. Director DeJong responded about $300,000. Councilmember Siakel asked where the $283,000 available for the Strawberry Lane Trail Project is coming from. Director DeJong responded the Stormwater Management Fund. The remainder amount of $852,000 for the trail is unfunded. DeJong noted that the $1,135,000 is only a small part of the reconstruction cost for Strawberry Lane and the construction of a trail. The additional street costs are about $1.4 million. The total project cost is more than $2.2 million. Mayor Zerby stated because of the Galpin Lake Road Trail Project 8 a partial trail that works with the access to Highway 7 and creates a there is a way to work within the City's means. Councilmember Siakel stated that during the open house for the Smithtown Road East sidewalk extension the bulk of the resident, about the corner around Highway 7. She suggested Council considi 2015. She stated if staff is looking for direction she suggested Col proceed with and delay the others. She then stated solutions have has been a mess for 20 years and it needs to be fixed with a permax suggested considering then stated he thought n Lake Road trap segment and the were there were mainly concerned orton of that trail but maybe not in identify one or two trail projects to identified for Strawberry Lane; it Mayor Zerby stated that Council has not heard anything back from staff about the safe routes to schools (SIRS) program that the City could possibly get some funding from for the Strawberry Lane trail segment. He then stated the Boulder Cove development in the City of Chanhassen will have a big traffic impact on Strawberry Lane and West 62"d , Street so he suggested approaching Chanhassen about partnering on roadway improvements and the trail segment. Councilmember Siakel asked when staff anticipates the City will receive revised construction numbers from MCES for the Excelsior Boulevard trail segment: Director Brown stated in the next couple of weeks. Hotvet stated she would make the Excelsior Boulevard trail segment a priority. Councilmember Woodruff stated 'from his perspective constructing the Excelsior Boulevard trail segment would be a waste of money. And, based on the $300,000 worst case estimate it would be a ridiculous waste of money. There would be about 300 yards of trail which amounts to a cost of about $10,000 per yard. He does not think anyone will use that trail. Councilmember Hotvet disagreed. Woodruff stated the trail does not go anywhere on the east. Hotvet stated it would bring in people from Shorewood. Woodruff asked which people, Woody ?. Hotvet stated she does not know who. Councilmember Siakel asked Woodruff why he was obsessed with one resident. Woodruff explained the trail would start at Manor Road in the City of Greenwood and go east to Barrington Way. There is another three - fourths of a mile east of that where there will not be a trail yet there is a senior housing complex and park in that area. Mayor Zerby noted that the reason to do that trail now is because that road is under construction as part of the MCES forcemain project and therefore MCES is helping to fund it. Zerby also noted that this trail project also includes the construction of an expensive retaining wall. Councilmember Siakel stated from her perspective she would include the Excelsior Boulevard trail segment in the Trails CIP as a placeholder until the actual costs are known. And, she would support proceeding with the Smithtown Road East Sidewalk Extension Project in 2015. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 4 of 11 Councilmember Woodruff stated he agrees with doing the Smithtown Road East Sidewalk Extension Project. That makes sense to him because the City already constructed the Smithtown Road West sidewalk. He thought there is enough money to do that with minimum impact on the budget, even at the current cost estimate, if Council decides to cancel or delay some of the other trail projects. There is a gap of $351,500 between the updated estimate and what is available. Per Director DeJong there is about $300,000 in reserves available and clarified that he is not necessarily advocating that. Or, the City could fund the gap with a loan from the Water Fund and pay it back at a very small cost over ten years with or without interest. He then stated the construction of the Strawberry Lane trail segment is programed for 2019. Talking about that project now is useful but he does not think it is necessary to talk, about funding for that now. Councilmember Siakel concurred. Woodruff stated it would be appropriate to discuss that during the February Council and Staff retreat. He went on to state that during the open house for the Galpin Lake Road trail segment and the Smithtown Road East sidewalk extension more than half of the residents he spoke with indicated they would like the Galpin Lake Road trail segment provided it would not raise heir taxes. Woodruff suggested rebidding the Galpin Lake Road Trail Project and bidding the Smithtown Road East Sidewalk Extension Project next spring. Council can then make a decision about where to get the money then. He stated the City can always borrow money from some of the Enterpr ise Funds and structure the loan so the loan repayment would be minimal in 2015, Director DeJong, clarified that if the City borrows the money in 2015 it will not have to make its first payment until 2016. Woodruff reiterated he opposes: spending $300,004 or even $250,000 on the Excelsior Boulevard trail segment. He asked staff if the City has any sunk costs in that project other than engineering costs. Director Brown stated the City owes MCES some money for it but nothing significant. Councilmember Siakel stated she understands Council to be in agreement about proceeding with the Smithtown Road East Sidewalk Extension Project in 2015 and putting a plan in place for Strawberry Lane roadway improvements, and the trail construction. She noted she would be open to building at least a portion of the Galpin Lake Road trail segment. She stated the residents have indicated if the City cannot afford to construct that entire ,segment then they would at least like the portion along Highway 7 Mayor Zerby stated that sounds li CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 5 of 11 Administrator Joynes summarized what he understood Council's direction to be. The Smithtown Road East Sidewalk Extension Project will be bid out in 2015. The Galpin Lake Road Trail Project will be rebid in its entirety and the portion of that trail along Highway 7 will be bid out as an alternative. He asked if the Excelsior Boulevard trail segment is going to remain on the table. Mayor Zerby stated that depends upon what MCES comes back with for the cost of the retaining wall and trail segment. Councilmember Woodruff suggested leaving that on the table until the City hears back from MCES. Zerby noted that Council has already approved funding in the amount of $180,000 for Excelsior Boulevard segment. Woodruff concurred. Joynes stated the Strawberry Lane roadway and trail projects will be placed on the agenda for the council and staff retreat. Administrator Joynes explained there is no funding for the reconstruction of Strawberry Lane and Glen Road. The combined estimated funding gap for those two projects is, $2;285,000. The estimated cost for Glen Road is $1,145,000 and for Strawberry Lane it is $1,114,000. One,fu ding option for streets is assessments; a procedure a lot of cities use. Mayor Zerby stated that would be a good policy discussion. He then stated when there are residents who want to delay the schedule in the City's Street Reconstruction CIP and that results increased costs to the City to do that work at a later date then the City should Have a discussion with the residents about the possibility of assessing them for the increase. The City's plan is, to reconstruct a roadway when it is most economically viable to do so. In response to a question from Councilmember Hotvet, Administrator Joynes, explained funding sources have been identified for a lot of the roadways that are scheduled for reconstruction. Glen Road and Strawberry Lane have been moved up in the priorities. In response to a question from Councilmember Siakel,' Director Brown explained that a number of years ago the then council had ,discussed reconstructing Glen Road along with Amlee Road and Manitou Lane. Glen Road is rated 4 now which means it is in very poor shape. When Glen Road was last discussed extensive engineering studies were done. The project for the three roadways politically failed with the residents back then. They were against the Glen Road right of way (ROW) issues and easements that were needed to reconstruct the roadways. That council opted not to move forward with the Glen Road project and pushed<it way out. Recently staff has heard Council ask why Glen Road reconstruction is not scheduled for 2016 in conjunction with the Amlee Road and Manitou Lane projects. A similar thing occurred with Star Lane and Star Circle when the reconstruction of them was discussed in 2010. Mayor Zerby stated he does not recollect bringing Glen Road up. Councilmember Woodruff stated he brought the reconstruction of Glen Road up because Amlee Road and Manitou Lane are in the 2016 Street Improvement CIP for reconstruction but Glen Road is not. Yet, Glen Road is the feeder street to the other two roadways. He asked that Glen Road be added to the CIP. He noted that he questioned the need to reconstruct Amlee Road and Manitou Lane and suggested Council discuss that. Councilmember Siakel stated when residents are adamant about not having the roadways in their neighborhood improved and they refuse the extension of watermain and then Council decides to reschedule the reconstruction for ten years out then that is where it should stay. If Glen Road is moved up then the City has to come up with funds to move it up in the queue. She noted she is not sure she supports doing that. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 6 of 11 Councilmember Woodruff concurred. He stated that a because Amlee Road and Manitou Lane were to be done in conjunction with Glen Road a number of years ago yet those two roadways are programed for reconstruction in 2016 but Glen Road is not. He asked what the rationale is for leaving Glen Road off. He questioned if there is a less costly option for those two roadways. He explained that the last time these roadways were discussed there were more than a few property owners that were going to need to give the City easements for ROW concessions and the property owners adamantly refused to do that. Council did not want to go through the process of eminent domain at that time so the reconstruction process was pushed out. He noted that Glen Road East is in the CIP but not the piece past Manitou Lane which ends in a dead end. That piece is where there was the most controversy about ROW and easements. Councilmember Siakel asked if the residents have been complaining about the condition of Glen Road. If not she suggested leaving it on the schedule as is. Director Brown stated the City has not received specific complaints about Glen Road but it has received a few complaints About Amlee. Road and Manitou Lane. They are in far worse shape than Glen Road. Councilmember Woodruff asked if any of the stormwate' mitigated without a total reconstruction. He stated there Are I that area. Director Brown stated there are significant storm, reconstructing Amlee Road and Manitou Lane. Woodruff Road in the CIP with the understanding that before the 2015 find a way to pay for it. Councilmember Hotvet asked if anyone can find out project was tabled last time. Councilmember Woodruff Mayor Zerby noted those three roadways were last c the only member of this Council that . was on coup discussions dragged on-for quite some time and the c were comments about Amlee Road and Manitou Lane issues along those can be aining about storinwater issues in that cannot be addressed without axing the reconstruction of Glen CIPs are agreed to Council has to was when the zssed in 2407 and Councilmember Woodruff was back then. Councilmember Woodruff stated the zssions were fairly contentious. At that time there as done at a later date. crisis. Administrator Joynes stated staff will leave Glen Road out of the CIP at this time and then place this item on the F'cbrgary retreat agenda for discussion. He asked if that is acceptable. Mayor Zerby responded it is. Director DeJong asked for clarification should it be left in the CIP. Director Brown suggested leaving it out of the CIP at this time and then discussing it at the retreat. Joynes stated it will be left out of the CIP and discussed at the retreat. Joynes stated if it were to be left in the CIP for publication there needs to be a note that Glen Road,is not funded. DeJong asked if this is about just Glen Road East or does it include Amlee Road and Manitou Lane. Joynes stated he hears Council say that all three of them will be discussed. Councilmember Siakel stated she supports leaving Glen Road East out of the 2016 CIP and discussing it during the retreat. Councilmember Woodruff stated from his perspective historically if Council thought it wanted to do a project in the next few years it was included in the CIP. Council has to find a way to fund it. Mayor Zerby noted at this time this is being driven by just one member of Council. He stated he is not prepared to include a more than $1 million dollar project in the budget without having adequate discussion about it and without hearing from the residents. He also supports discussing this during the February retreat. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 7 of 11 Councilmember Siakel asked if everyone is clear that it will be left out of the CIP and discussed during the February retreat. Administrator Joynes responded yes. Councilmember Woodruff stated if that is the case the same thing should be done with Star Circle and Star Lane. He then stated the last time Glen Road was discussed a lot of the serious drainage issues were on the west end and reconstructing that is not in the 2015 — 2019 CIP. With regard to parks and recreation, Administrator Joynes stated (SSCC) situation is still in flux. The unfunded capital improvement $344,400 are spread out over 20 years and they are not included in for the improvements to Badger Park is estimated to be $1,323,71 available. That leaves an unfunded gap of $748,797. One of the thin gap is the possible redevelopment of the MCC property which $500,000 in park dedications fees at the base level of development over time. Mayor Zerby stated that Badger Park improvements need to b it makes any sense to spend any money on improvements until the MCC property. Councilmember Siakel agreed with putting Mayor Zerby stated he does not think the capital it realistic and suggested discussing that during the I confident that the $344,400 will be spent for capital when. It could possibly be tomorrow. Director DeJong noted Administrator Joynes s be discussed during the Director stated it budgeted the Southshore Community Center costs for the SSCC in the amount of the Park Improvement CIP. The cost )7 anol there is a total of $575,000 D,s that could potentially mitigate that ,ould generate „up to approximately and other things could be negotiated for one year. He does not think vs what is going to happen with eats on hold. rent costs prodded, by staff for the SSCC are iry retreat. Administrator Joynes stated he is ovements over 20 years but he does not know the SSCC operating shortfall in 2015. will Put Badger Park improvements on hold for 2015 and the SSCC will retreat. erry bane is supposed to be left in the 2019 CIP. Administrator Joynes be left in there and the trail and reconstruction will be talked about during the February Administrator Joynes stated there are two miscellaneous items. One is the green energy study and the proposals from the three firms indicate the cost for that will be between $25,000 and $50,000. The other is for hiring a consultant to help determine options for the MCC property and no funding source has been identified for that maximum cost of $75,000. Staff will talk to three consultants about the scope of services and ask them to submit a proposal for Council's consideration. Mayor Zerby stated it was his recollection that staff was going to check with the City of Orono staff about what costs Orono incurred when going through their golf course redevelopment projects. Joynes stated the houses for the Orono projects may be similar but MCC redevelopment will have significant impact on traffic. Councilmember Woodruff stated he spoke with the Orono City Administrator and she indicated she would be willing to talk to Council about what Orono had to go through. He was told that Orono held about seven fairly contentious meetings about the proposed redevelopment of one golf course property. He noted Orono structured the cost for its consultant as being paid for by the developer. It received an escrow from the developer and it charged its costs back against the escrow. He stated he does not think the City will be out $75,000. Administrator Joynes concurred. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 8 of 11 Administrator Joynes stated depending on the size of the area the City would like to plan for there may be other funding sources than just the General Fund. Councilmember Woodruff asked if the $75,000 is included in the budget. He stated General Fund reserves could potentially fund it. Mayor Zerby and Councilmember Siakel both indicated that would be appropriate. Administrator Joynes stated staff will revise the budget numbers and FMPs and make a recommendation for funding sources with the goal to minimize the impact on the tax levy. A short -term loan from one of the Enterprise Funds may be most appropriate. Mayor Zerby recessed the meeting at 6:23 P.M. Mayor Zerby reconvened the meeting at 6:25 P.M. Councilmember Siakel stated the City has some MSA designated roadways and it earns a certain amount of money from the State for reconstruction of those 'roadways or the construction of trails along MSA roadways. She asked staff to elaborate on how that process works. Administrator Joynes noted the City receives MSA maintenance reimbursement money and MSA street reconstruction reimbursement money. Director DeJong noted there really isn't much cash flow MSA funds. Funds for maintenance flow into the Gener; the maintenance costs for MSA roadways. The remaining MSA roadways to MSA, standards or trails along MSA anticipate reconstructing any MSA roadways in 2015 — the Smithtown Road East sic Because there are limited use the City continues not to use i Director Brown explained th( roadway reconstruction projc will advance up to he thought West Sidewalk Project there the sidewalk being built met D Councilmember Woodruff st Extension Project in the MSA will be He explained the City receives an allocation of it Fund and it can amount to up to 25 percent of MSA funds are only available for reconstructing roadways to MSA standards. The City does not .019. It is anticipated that some of the funding for ded out of the MSA Street Reconstruction Fund. I the balance will build up somewhat overtime. If to scale the City's allocation back. collected at the gas pump are held by the State. Once the City does a )nstructs a trail the City asks the State for reimbursement. The State ;ent of the project cost. He then explained that for the Smithtown Road MSA representative present at times during construction to verify that ted there is not any capital outlay for the Smithtown Road East Sidewalk Street Reconstruction Fund FMP. Councilmember Siakel stated if the City's allocation for MSA reconstruction funds goes down if the City doesn't use them on a regular basis she asked why the City would not use them. Director DeJong stated there is a possibility they may be used for the Smithtown Road East Sidewalk Extension Project. Unfortunately they cannot be used for the Galpin Lake Road Trail Project because Galpin Lake Road is currently not designated MSA. Strawberry Lane is not an MSA roadway either and cannot be designated as one at this time. Director Brown explained the MSA system is to interconnect and build a network of roadways. For a roadway to be designated as an MSA roadway it must connect to another MSA roadway or a trunk CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 9 of 11 highway or a county state aid highway. Although Galpin Lake Road connects to Trunk Highway 7 it does not connect to another MSA roadway, trunk highway or county state aid highway. Councilmember Siakel asked how much of the balance in the MSA Street Reconstruction Fund could be used for the Smithtown Road East Sidewalk Extension Project. Director Brown noted the year -end balance in the Fund is not projected to be very high. Brown explained the City can borrow against its allocation up to three, or maybe five, years in advance. He thought the City is allocated about $265,000 annually. Director DeJong clarified the allocation is over $300,000. Councilmember Woodruff stated that depending on how the MCC pr opportunity to spend MSA funds on the Smithtown Road intersection. Director DeJong clarified that the City has to pay for the project upfront MSA funds after the fact. Councilmember Woodruff stated that could a Enterprise Fund and then pay it back once it receives the MSA funds. Mayor Zerby stated the Equipment Replacement CIP includes for an amount of $81,000. He asked what that is for. Director,E Councilmember Woodruff explained the 2015 Equipment expenditures. That will bring the balance in the Equipment Rey of 2015 and the FMP for that Fund shows it will go into a through 2019. He asked if some of the 2015 expenditures coul the spending in the Equipment Replacement Fund and to keep tI Works Bu ed it is for there may be an it can get reimbursed >y borrowing from an item in 2017 the roof. Replacement CIP shows $427,500 in [cement Fund down to $88,363 at the end ;ficit state in 2016 and will remain there be funded out of the Water Fund to level Fund from going into a deficit state. Director Brown stated previously staff has allocated,sone of the cost of Equipment Replacement purchases to other funds when the equipment is used for a variety of purposes. Administrator Joynes stated for the first City budget he was involved with staff recommended to Council that be done. Staff was fairly conservative at that time. "`Staff will reconsider that and make sure that any recommendations would pass an audit. Councilmember Siakel asked why there are so many costly equipment replacement purchases scheduled for 2015. Can they be spread out? .She clarified she was not criticizing anyone. Director Brown stated staff has and continues to extend the life of equipment whenever it can. For example, the life of a dump truck has been pushed out to 12 — 15 years while many cities replace them after ten years. Mayor Zerby stated the 2016 Equipment Replacement CIP includes a boom truck for a cost of $84,000. He asked if that will be new equipment or a replacement purchase. Director Brown noted the City does not have a boom truck. Zerby asked if the City of Excelsior has one. Brown responded no. Zerby asked if staff has explored financing the purchase together with Excelsior. Brown stated that has been discussed a little. Brown explained that the tree inventory program will be coming to fruition and it is presumed that Public Works personnel will play a key role of managing the trees in the City's ROW. He noted that technically if there is anything above shoulder height Public Works personnel cannot cut it without a boom truck. Zerby stated he understands the need for one, but he would like staff to explore a joint purchase with Excelsior. Brown stated the equipment staff has explored is a used piece of equipment and that there is a handshake that the equipment would be shared with Excelsior. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 10 of 11 Councilmember Siakel noted that she supports funding some equipment replacement purchases out of multiple funds if the equipment is used for multiple purposes. Councilmember Woodruff stated the Stormwater Management CIP still does not include anything for a stormwater management assessment for the Freeman Park and Shorewood Oaks areas. Mayor Zerby noted that the Glen Road East item needs to be taken out of the Stormwater Management CIP based on the discussion this evening. Councilmember Woodruff stated the 2015 Street Maintenance Fund FMP reflects there is a $725,000 transfer in. That is not correct and it needs to be corrected. Director DeJong stated a decision was never made on the allocation of the $830,000 coming out of the General Fund. It was increased to $830,000 from $800,000 and the $30,000 was split equally between the Equipment Replacement Fund and the Street Reconstruction Fund. It can be split differently if Council wants. DeJong then stated that the purchase of front -end loader replacement and street sweeper had been pushed out. He explained that prior to 2008 more than $100,000 was, transferred into the Equipment Replacement Fund annually. A decision was made to reduce that transfer in to $50,000. That was too much of a reduction. The transfer in is slowly being increased to what it needs to he. Councilmember Woodruff stated he can support splitt equipment replacement needs during the February retre; Woodruff suggested closing out the Community Infras with proceeds from the sale of the" City's liquor operatic Fund. He noted that the 2415 green energy study will ti whatever remains after that (which is, projected to be some other fund such as the 'frail Coistruct,on Fund. from park dedications fees and the $42,000 transfer in $30,000 eqlly. He suggested talking about ucture Fund. He explained that Fund was created s and by transferring in $1 million from the Sewer funded out of this Fund. He suggested transferring 172,107) into the Park Improvement Fund or to le stated the revenue stream for the Park Fund is �m the General Fund. ere should eventually be a separate enterprise for alternative etermine if that enterprise would be self - sustaining. The go into that fund. Councilmember Woodruff suggested that during the February retreat there be discussion about what to do with the surplus in the Recycling Utility Fund that is being generated by the revision in the recycling contract. Woodruff stated the meeting packet contains copies of the budgets for the City's four enterprise operations. He stated the budget numbers for 2015 in the Water Budget and the numbers in the graphs do not match. When it is time for Council to approve the budgets he does not know which one Council will be approving. Director DeJong explained the FMP is a five -year projection based on the adopted 2014 budget. Council adopts a one year budget. The FMP reflects a 2 percent annual increase in expenditures. The only increases that are not in the Enterprise Budgets are salary increases. Those are accounted for in the General Fund and when Council decides what the increases should be for 2015 they will be allocated to the correct enterprise operations. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES November 10, 2014 Page 11 of 11 Director DeJong noted that the Sewer Budget does not include anything for the Metropolitan Council Environmental Services penalty the City will have to pay which is almost $400,000 and it will have to be paid over the course of the next five years should that penalty hold. Councilmember Woodruff stated the Sewer Fund cash balance should be able to handle that. Mayor Zerby noted that some of that penalty can be paid by making needed repairs to the system. Mayor Zerby noted that he thought this work session was much better than the October 27 work session. 3. ADJOURN Woodruff moved, Siakel seconded, Adjourning the City Council Work Session of November 10, 2014, at 6:57 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Jear. Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, NOVEMBER 10, 2014 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:04 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Administrator Joynes; City Clerk Panchyshyn; Fi, Public Works Brown Absent: Councilmember Sundberg. B. Review Agenda Mayor Zerby asked that Item 12.A.3 be discussed after Item 6 1 present to comment on that item. Woodruff moved, Siakel seconded, approving the agenda as ai 2. APPROVAL OF MINUTES #2C 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Woodruff; Attorney Keane; City DirectorDeJong; and, Director of there are a number of residents passed 4/0. A. City Council Work Session Minutes, October 27, 2014 Hotvet moved, Woodruff seconded, Approving the City Council Work Session Minutes of October 27, 2014, as presented. paissed 4/0. B. City Coaocd Regular Meeting Minutes, October 27, 2014 Woodruff moved, Siakel seconded, Approving the City Council Regular Meeting Minutes of October 27, 2014, as presented. Motion passed 4/0. C. City, Council Executive Session Minutes, November 4, 2014 Siakel moved, Woodruff, seconded, Approving the City Council Executive Session Minutes of November 4, 2014, as presented. Motion passed 4/0. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Woodruff moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda. A. Approval of the Verified Claims List CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 2 of 14 B. Accepting a Donation from WSB & Associates for Artic Fever C. Authorization for Expenditure of Funds for Public Works Equipment - Mower Motion passed 4/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this eveninc. 1 a gravel _or $8,855. contractor us original noted that he CIP to (MCWD) ted that he I drainage t will be a reed about ed that the estimates. [der whose ngold, the )t and was told that was okay. A copy of that bid is included in the meeting packet. The Stonescapes bid is significantly below what the other bid was. Councilmember Siakel stated she assumes it will not be an actual parking lot. Councilmember Woodruff stated the parking area will be off of the access road and it will be four gravel pads with concrete wheel stops. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 3 of 14 Councilmember Woodruff stated that during a couple of Park Commission meetings the Commission has expressed frustration that the Gideon Glen project has been an approved project for about two years from its perspective. There has been money for it in the CIP. It has not gotten done and the Commission wonders why. Council put the project on hold because there was no solution provided for mitigating the erosion issues. There still is not an answer for that. He noted that Director Nielsen's staff report for this item states the 2015 CIP amount for this project was increased to $20,000 yet the 2015 Park Improvement CIP Council discussed in the work session prior to this meeting shows $25,000 to also accommodate the erosion issue. Mayor Zerby stated he met with MCWD representatives a few weeks ago and the Gideon Glen project was brought up. He received an email back from James Wisker (the MCWD'Director of Planning, Project and Land Conservation Programs) which states "City and District staff are working cooperatively to provide cross drainage under the trail to mitigate any future actions." Directors Brown and Nielsen received the email as well. He questioned what that cooperation is. He explained,that one of the big issues is that water is coming from the American Legion parking lot: The trail can be repaired but erosion is likely to happen again if are other improvements are not done. Director Brown stated the goal is to slow down the sto_ That is what the MCWD has been working with City about the American Legion property. Mayor Zerby noted the Gideon Glen Open Space MCWD and there was a third party involved a responsibility in this. It is not very neighborly to a without slowing it down. Director Brown stated it the City can force the Legion to do anything witho Zerby stated if the City were allowing excessive would be considered taking and the property runoff so it does not cause erosion issues. operatively„ on. No one is doing anything ect was a joint project between the City and the ,11. He asked if the American Legion has any not Councilmember Hotvet asked if the Legion been apl spoken with Legion representatives. Hotvet suggested s drainage problem. ter from that site to flow into the Open Space preferred situation and that he does not think - gion'taking any action that requires a permit. iter to run on to its neighbor's property that would probably take the City to court. hed about the issue. Brown stated staff has specifically ask the Legion to help address the Director Brown stated before the MCWD issues the permit for the drainage mitigation work it wants to be convinced that the mitigation work will not create a worse erosion problem. He then stated the MCWD has been the sole caretaker of the ,prairie grass in the Open Space and it takes responsibility for having the burns done: The MCWD has helped resolve some of the other erosion issues down by the pond. He noted the MCWD has,been a great partner. He explained the mitigation project proposed is a simple culvert under the trail with some after treatment (e.g., rip rap). Mayor Zerby asked if a, box with baffles will be needed to slow the stormwater down. Director Brown stated there are a number ,of energy dissipaters and most are engineering nightmares. Brown explained there are some simple things that can be done that will be effective and look appropriate. Director Brown noted the MCWD is reviewing the City's permit application. Mayor Zerby stated that because no work will be done until spring 2015 it may be beneficial to put more focus into this. Councilmember Woodruff stated it is his understanding the MCWD is fine with the parking lot and the sign. The issue is if more people are attracted to the site they are going to want to down onto the site. It CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 4 of 14 would not be prudent to have more people walk the trail before the trail erosion problem is addressed. He then stated Council can approve the parking lot and sign expenditures before it approves the erosion mitigation issue. Or, Council could wait until an erosion mitigation solution is agreed upon. Mayor Zerby stated the trail erosion problem is severe. He noted that Council is ready to move forward as soon as staff presents the right solution; a solution the MCWD supports. Councilmember Siakel asked if the budgeted $25,000 is for the erosion mitigation, the parking lot and the sign. Director Brown responded yes. Siakel then asked if $8,000 of that $25,000 will be enough to address the drainage issue. Brown responded yes. Siakel went on to ask if Council could approve funding for the sign and parking lot subject to an acceptable erosion mitigation solution being identified and agreed to by the MCWD. Brown stated the parking lot construction will not proceed without the City receiving proper approval from the MCWD for addressing the drainage issue- Councilmember - Councilmember Woodruff stated if Council is going to approve the sign there needs to be a plan in place for doing everything. Mayor Zerby stated he gets a little frustrated hearing that the Park done anything on this for a long time. He noted the acceptable quote is dated October 31, 2014. He stated the various components of t1 while but this is the first time there was something to take positive issues that have to be addressed. He asked Councilmember Woodi-I Council is working as fast as it can. Woodruff stated he would do meeting. Siakel moved, Hotvet se and the construction of upon an acceptable dt identified and agreed to Councilmember Woodruff The Park Commission su€ management area. Mayor, E thought that was added aft( what can be done on the s_ the educational component Motion passed 4 /0. 8. 9. EN oving the pi king area f+ ,on to miti; haha Creek an ap the parking lot and pmmission thinks Council has not to City received for the parking lot project have been discussed for a lion on. There are still a series of ' ,to let the Commission know that iat during the Commission's next for the Gideon Glen Open Space to amount of $17,000 contingent the erosion of the interpretive trail being ershed District. I the Gideon Glen Open Space was never intended to be a public park. d it become 'a park'. It is a wetland conservation area and stormwater stated it was also intended to have educational value. Woodruff stated he project was done. Woodruff then stated there are very strict covenants on -rby stated he was a member of Council when the project was done and fart of it from the beginning. C WORKS A. Accept Proposal for Professional Services Feasibility Report Update for Star Lane and Star Circle Director Brown stated that in 2010 a feasibility study for the Star Lane and Star Circle for a proposed street reconstruction projects was done. The two projects have been discussed by Council recently as part the discussion about the 2015 — 2019 Street Reconstruction Capital Improvement Program (CIP). If Council decides to again consider moving forward with the projects the Feasibility Report needs to be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 5 of 14 updated. WSB & Associates has reviewed the old Report and submitted a proposal for updating the Report for an amount of $11,600. Woodruff moved, accepting the proposal from WSB & Associates to update the 2010 Feasibility Report for the reconstruction of Star Lane and Star Circle for an amount not to exceed $11,600. Councilmember Hotvet asked if the City is always required to use WSB for professional services for feasibility reports. She clarified she has nothing against WSB. Director Brown explained when Council and staff decided to have WSB as its general engineering consultant part of the agreement was that WSB would provide general engineering services at a discounted rate provided WSB would do the project studies as well to help somewhat make up for providing discounted services. Councilmember Siakel stated she recollects that in 2010 the Star Lane and Star Circle neighborhood residents being in strong opposition to the reconstruction of those two roadways and the extension of watermain. The then Council did not move forward with the projects because of resident opposition. She then stated there are residents, such as those that live in, the Strawberry Lane area, who have asked Council to improve the roadway. She asked why Council is,being asked to reconsider reconstruction of the two roadways. She stated maybe the City should just do a mill and overlay and put funds into roadways that need improvements and where residents want that. Director Brown explained that from a purely technical perspective if a roadway has a poor foundation and deteriorated significantly then doing a mill and overlay or, reclamation of the roadway would not be a good investment. That would not last as long as the City' would like. Star Lane and Star Circle have deteriorated to the level where they are some of them most challenging from a base soils perspective. From a technical perspective the wise choice is to reconstruct those, two roadways. Mayor Zerby stated the staff memorandum states that Councilmember Woodruff asked that Council reconsider the reconstruction of the two roadways. He asked if the City has heard from residents about the safety and the quality of the roadways. Councilmember Woodruff stated in 2010 staff rescheduled the reconstruction of the two roadways for 2015 in the Street Reconstruction Capital Improvement Program (CIP) and in the 20 -Year Pavement Management Plan (PMP). He then stated during a Night to Unite neighborhood gathering some property owners indicated to him that their perspectives on reconstruction are different from those expressed by property owners, in 2010. He told: the residents it is on the schedule and Council will be discussing it. There will be meetings with property owners about what is being proposed and Council and staff will discuss it. Councilmember Siakel asked if there is access to municipal water in that area. Director Brown stated there is water accessible at Smithtown Road. Siakel noted she is willing to approve updating the Feasibility Report. She stated if the projects are again considered and the property owners are in strong opposition to it then it should be put back on the docket and assessments should be considered down the road to help cover the increase in costs. Mayor Zerby suggested discussing assessments during the February Council and staff retreat. He stated the City has a process where the quality of the roads are rated annually and Council and staff determine an optimum time for maintaining the roadways and for an optimum cost. He then stated he has thought about a sliding scale assessment for street reconstruction when residents strongly oppose doing it when it CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 6 of 14 is best for the City and the cost to do so is more when that is finally done. Some of that increase in cost needs to be borne by the property owners. Councilmember Hotvet noted that if the two construction projects moved forward in 2010 the City would not have to spend $11,600 to just update the Feasibility Report. Councilmember Woodruff stated Council could change the City's policy to assess for roadways improvements. He noted that he would semi support that. He stated he has advocated for road improvement districts that the State Legislature hasn't yet endorsed. He asked Attorney Keane if the City would have a policy where property owners are assessed some of the increase in roadway reconstruction costs because the opposed that the first time and when they reconstruction, was finally done the cost was higher and other property owners are not assessed anything because they,did not delay the projects. He thought that would cause a legal problem. Attorney Keane stated he did not think that would create a legal liability for thy; City. He then stated in terms of policy consistency and political acceptability, a policy that applies one standard to a neighborhood that supported the City's plans and another standard to a neighborhood that opposed the City's plans could be problematic. He noted there are plenty of examples of street reconstruction policies throughout the region that are based on a uniform rate of participation, a uniform dollar rate, and successfully petitioned projects by the adjoining property owners. The uniformity of the policy is an important benchmark of any successful, ongoing street reconstruction system. Mayor Zerby stated, for example, a roadway will cost the City $1 million to reconstruct this year and the property owners in the area oppose it. Then 10 years frog now it costs 0 million to reconstruct it. That additional $1 million cost should not be the general taxpayers' responsibility to fund. He clarified what he proposed was to help make up that difference. The opposing property owners should have to pay for some of that increase in cost. He stated that the City cold also decide just to reconstruct a roadway at the optimum time and cost without taking in to consideration residents' input. Councilmember Woodruff rioted that,le tends to agree with Mayor Zerby's perspective. There is a cost for delaying projects. He stated Council �nceds to take a firm stand when it wants to do reconstruction projects. He commented that Council had the same discussions about reconstructing Sunnyvale Lane. He suggested Council authorize the updates of the Feasibility Report and part of that effort will include having neighborhood meetings. The property owners will also get to weigh in on watermain extension. But, at the end of the day everything is-really Council's decision. Siakel seconded. Motion passed 3/1 with Hotvet dissenting. Administrator Joyneg noted that 'roadway reconstruction and its financing will be added to the November retreat agenda. 10. GENERAL /NEW BUSINESS A. Certification of Delinquent Charges Director DeJong explained it is standard practice for the City to certify delinquent, unpaid utility charges to Hennepin County to be levied against the respective properties for collection the next year. The meeting packet contains a list of the delinquent charges. There is about $46,000 in delinquent charges outstanding to the City. The dollar amounts for this year are fairly typical with those the past several CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 7 of 14 years. There is one parcel that is serviced by the City of Chanhassen and located in Shorewood that is on the list per Chanhassen's request. People have been provided with notice of this meeting. Councilmember Siakel asked if all of the delinquencies are residential. Director DeJong responded yes. Siakel moved, Hotvet seconded, Adopting RESOLUTION NO 14 -094, "A Resolution Directing Delinquent Charges be Placed on the 2014 Property Tax Rolls Payable in 2015 ". Motion passed 4/0. B. Request from Excelsior -Lake Minnetonka Chamber of Commerce for Holiday Lighting Administrator Joynes stated the City has received a request from the Excelsior -South Lake Chamber of Commerce seeking a donation to help with the purchase of holiday lights greenery and wreaths. It is the first time for the request. He noted that Councilmember Hotvet can speak to this in her capacity as the Executive Director of the Chamber. Councilmember Hotvet noted she put out the request to the South Lake Cities of Deepaven, Excelsior, Greenwood, Shorewood and Tonka Bay. She stated she considers downtown Excelsior business district as the downtown of all five cities. Every year the Chamber has raised money to help pay for the cost to buy, put up and take down the lights and greenery and wreaths. Councilmember Siakel asked what it costs to do that. Councilmember Hotvet responded about $8,000 annually. Councilmember Hotvet noted that Excelsior donated $2,544; Mayor Zerby stated he also considers the Excelsior business district as the center of the South Lake area. Councilmember Siakel ' asked Councilmember Hotvet responder be paid for by Excelsior and its bu Councilmember Woodruff, stated Islands. He views any donation as Zerby moved; Siakel seconded, Lake Chamber of Commerce to downtown Excelsior. Motion nai 11. OLD BU `oucilmember Hotvet what she recommends for a donation. $1,000. Siakel stated she thought the major portion of the cost should inesses. She suggested a donation of between $500 and $1,000. he does not see any benefit to the Shorewood residents out on the a wav to.suDDort the businesses in downtown Excelsior. uthorizing the City to make a $750 donation to the Excelsior -South help with the purchase of holiday lights, greenery and wreaths for sed 2/1/1 with Woodruff dissenting and Hotvet recusing. 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. 2. Quarterly Investment Report CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 8 of 14 Mayor Zerby noted the meeting packet contains a copy of the Quarterly Investment Report. Discussion moved to Item 12.A.4 on the agenda. 3. Boulder Cove Update This was discussed after Item 6 on the agenda. Director Brown noted that Engineer Hornby was not able to be in Hornby has documented some of the discussions that have c development that is occurring in the City of Chanhassen. He explained that there has been a great deal of discussion access to the new development. There is limited capacity on prior to this development. Therefore, something needs to ' discussed during the February Council and staff retreat. The contractor has finished the construction of the fit even though it was trying to account for the future realignmen that roadway. It is his understanding that some of that concrete eli with asphalt curb. Shorewood staff has worked with the owner planting some landscaping on that corner to soften that impact. evening. He stated that nQ the Boulder Cove xawberry';L�ane which is the main way and that capacity was strained to that roadway,,, and that will be fitter. It does not seem to be a good Strawberry Lane and a trail along or will be removed and replaced the property on the corner about Brown noted that the meeting packet contains a copy of the results of a traffic impact study for the Boulder Cove subdivision from Spack Consulting dated April 23; 2014. Mayor Zerby noted there are a number of residents who live in the area around the Boulder Cove subdivision present this evening. He asked them to limit their comments to three minutes and to not expound on comments previously made. Lisa Hashbarger, 6I19E1.Strawberry Line, stated she is'here to speak on behalf of many residents who live near the Boulder Cover, development including the Shorewood Oaks, the Strawberry Lane, West 62"d Street and Church Road neighborhoods. She explained the residents in those neighborhoods have concerns about stormwater drainage and safety. The residents ask the Shorewood Council to address their concerns and make improvements as soon as possible. She noted that she sent an email to Shorewood Planning Director Nielsen on November 6, 2014, which included attachments of photographs documenting two things of significance which she would like to point out. She explained the developer, L'ennar, has built up the development area in order to avoid water damage to the properties in the development. The properties located in Shorewood Oaks subdivision that abut the Boulder Cove subdivision are now about five feet lower than that development. There is not a gradual decline. That is of great concern to the Shorewood residents who already have their sump pumps running during the warmer weather. Many residents have experienced flood damage the last few years because there has been nowhere for the stormwater to go. During the spring of 2014 many residents in the Shorewood Oaks area were taking water soaked carpet and furniture out of their basements on a Saturday afternoon. Lennar has promised that stormwater from the Boulder Cove subdivision will not create more of a problem for Shorewood residents. If that does not prove to be the case she asked what Plan B is. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 9 of 14 She then explained that the entry into the Boulder Cove subdivision from the intersection of Strawberry Lane and West 62"d Street is now complete. That has allowed for large trucks to enter the site into the evening hours. At 6:00 P.M. on November 7 traffic was down to one lane on part of Strawberry Lane because large trucks were blocking one half of the roadway. The residents are concerned about safety now and into the future once the thirty plus houses are occupied. She noted that some of the photographs she attached in her email showed the flooding that occurred in the Strawberry Lane and West 62"d Street area last spring. She provided Clerk Panchyshyn the photographs. She stated the standing water in the area continues to be a problem. In addition to it being a flooding problem it also allows for a rise in the mosquito population. As the area continues to develop the stormwater needs to flow somewhere. She stated residents are present this evening to reiterate their conce neighborhoods surrounding the Boulder Cove subdivision and th children, along Strawberry Lane and West 62"d Street. She noted thz at the end of Strawberry Lane. The Minnetonka LRT Regional T` stated the speed limit is 30 miles per hour (mph) along that stretch o in that stretch or speed bumps to slow traffic down.., She noted that views the situation as a priority. Ms. Hashbarger thanked Council for allowing her the opportuni Patrick Johnson, 26350 Alexander Lane, noted development located off of Strawberry Lane. He s prior to that Council approving the Boulder Cove su the traffic impact study that was done. Residents 1 wonder if Shorewood could lave another study done the Boulder Cove subdivision. Basically one tree perimeter. He expressed hope that Council will not (MCC) property when it is redeveloped. He also he redevelopment. al crosses at qtr roadway and the esidents want to drainage in the is, particularly ntary School is erry Lane. She •e no stop signs that Council property is part of the new Ashley Woods he spoke to the Chanhassen City Council just Sion. about Shorewood residents' concerns about the numbers in that study are very low. They then stated that a lot of clear cutting was done in preserved not including the trees around the that to happen to the Minnetonka Country Club at there will be a lot of transparency with that Kevin Welsh, 26225 OakLeaf Trail;,stated he was on the Boulder Cove subdivision site the previous weekend. In some areas there is still one to two additional feet of fill required and it is unlikely that fill be put in place before next spring. He then stated that even if the final as is construction works as expected he still has,concerns about what will happen in the spring if the site is not totally up to grade. He went on to state he is unclear about the filtration basin proposed for Outlot C and where the stormwater will go as well as who will he responsible for maintaining the outlet of the concrete pipe. Jill Johnson, 26205, Oak Leaf Trail, noted she agrees with what the other speakers said. She also noted that her backyard is between lot 11 and lot 12 in the Boulder Cove subdivision. She has a direct line of sight into the development. She stated the roadway into the Boulder Cove subdivision site is paved and on the evening of November 8 she saw two cars drag racing on that roadway. Because that roadway is located in Chanhassen she did not know what agency to call and report that to. Mayor Zerby stated that residents should call 911 and report that and the call center operator will direct the concern to the appropriate agency which in that instance is the Carver County Sheriff's Office. Because mutual aid may kick in the South Lake Minnetonka Police Department (SLMPD) may be the first to respond. The 911 call center creates a record of any call to the center. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 10 of 14 Kristi Killelea, 6080 Strawberry Lane, stated she supports all of the comments the residents have just made. Director Brown explained when the Boulder Cove subdivision was proposed one of Shorewood's primary concerns was drainage. There are known drainage issues in the Strawberry Lane area. A priority for Shorewood was to have the developer ensure that the majority of the stormwater from the new development would flow to the Highway 7 ditch system. The system Mr. Welsh referred to does flow to that system. Shorewood staff also wanted to make sure that when there are 100 -year rain events the stormwater would also flow into the Minnesota Department of Transportation (MnDOT) right -of -way (ROW) system. He stated tree removal on the development site is regulated by Chanhassen. Mayor Zerby stated during a recent meeting with representatives from the. Minnehaha Creek Watershed District (MCWD) he and staff were informed there is a rule that states a site has to capture the first inch of rain in a day. He asked if that varies by city or is that a MCWD rule. Director, Brown clarified that is a MCWD restriction. Zerby asked who is responsible for the stormwater in excess of one inch of rain in a day. Brown explained the subdivision must be designed to handle 100 -year rain events. The MnDOT ROW system should handle the events as well. Mayor Zerby asked if Shorewood can do a traffic impact study or should it approach Chanhassen or the developer about that. Director Brown responded all three are options Council can consider and suggested Shorewood staff first approach the staff at Chanhassen to undertake that. Councilmember Woodruff stated the traffic impact study report refers to northbound Strawberry Court. He questioned if that should be Strawberry Lane. He asked staff for its, opinion on the validity of the study because he questions the numbers shown in the report. He stated the way he interprets the report the underlying thing is the uncontrolled intersection which from his perspective is problematic. Director Brown stated this Council ,has reviewed the realignment of that intersection. Part of that effort would include making it ;a controlled intersection with a stop sign on all three roadways. The three -way stop sign configuration has already been approved by Council. Councilmember Woodruff stated Shorewood cannot put a stop sign one the new Boulder Cove roadway. Brown explained that because Chanhassen asked Shorewood for permission for ingress on to a Shorewood roadway having a stop sign on that roadwav was a condition ofaporoval. Councilmember Hotvet stated a lot of things have changed since the Boulder Cove subdivision was first approved in 2006 which is why she asked for a copy of the traffic impact study. She expressed hope that Council will approve a new study. She noted that Minnewashta Elementary School has the highest student population of any elementary school in the Minnetonka School District due in large part to open enrollment. She stated any student living within one mile of school is charged $100 to utilize the bus service. Therefore, a lot of families have their children walk to school. She thought those things should be taken into consideration. She disclosed her property is located along side of Strawberry Lane. She stated she thought the numbers' in the traffic impact study report were very low. Councilmember Siakel questioned the value of conducting another traffic impact study because the Boulder Cove subdivision has already been approved, while noting she thought the numbers seem very low. She stated it is clear that Strawberry Lane needs to be fixed. That will be an expensive undertaking. Council has agreed to discuss improvements to Strawberry Lane during the February Council and staff retreat. She asked if the posted speed limit for Strawberry Lane could be reduced to 25 mph. She suggested something be done in the near future to improve the look of where the new Boulder Cove roadway abuts Shorewood. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 11 of 14 Director Brown explained that during its work session just prior to this meeting Council discussed the City's 2015 — 2019 Capital Improvement Program (CIP). The CIP showed that the improvements to Strawberry Lane, including the trail, would cost about $2.2 million. That needs to be programmed in over time; it cannot be done right away. Council understands that issue needs to be addressed. He noted that State Statute allows Council to reduce the speed limit to 25 mph. That is the lowest it can be reduced without MnDOT conducting a petitioned traffic study. He stated he does not think MnDOT will approve lowering it to less than 25 mph. Staff will craft a resolution for Council's approval that will lower the speed limit if that is what Council wants to do. He explained that after hearing concerns expressed from some members of Council about the appearance of the intersection some of the concrete curb has been/will be removed and replaced with asphalt to soften the look. The City Engineer has contacted the owner of the corner property and informed them that Council has approved some plantings for that area. Councilmember Siakel noted that Shorewood has a Tree Preservation and Restoration Ordinance that will prohibit clear cutting of the MCC property. Director Brown noted that during its last meeting Council approved a professional services proposal from WSB & Associates to go back and explore the Freeman Park wetland restoration concept. Shorewood Oaks will be included in that effort. That study will take a fai CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 12 of 14 Strawberry Lane improvements. He then stated he thought that stop signs could be put in on Strawberry Lane between the School and West 62"d Street. Mayor Zerby stated this discussion has been about gathering information. He noted that Council is well aware of the issues. He stated it may be more beneficial to conduct a traffic study later; closer to when work would begin on Strawberry Lane improvements. Councilmember Hotvet stated she hopes that Council and staff will keep the drainage issue and the safety issue a priority going forward. Mayor Zerby suggested having Shorewood's City Engineer visit the site on a regular basis and provide Council with updates. He noted that Council and staff make a concerted effort to have transparency on projects and things going on with the City. Discussion returned to Item 7.A on the agenda. 4. Green Steps Program U No report was given due to Director Nielsen's absence. 5. Police Chief This was discussed after Item 12.A.2 on the Mayor Zerby noted that South Lake Minnetonka Police Department ( SLMPD) Chief Bryan Litsey has tendered his resignation effective November 30, 2014. He has served with the Department for nearly 34 years, an incredible amount of inic. People will have an opportunity to express their appreciation to him during the SLMPD Coordinating Committee's November 18 meeting. He stated he is saddened to have Litsey leave. He has accepted a job in academia as a teacher. Councilmember Siakel asked if anyone has been named Interim Chief. Mayor Zerby stated the Coordinating Committee will discuss that on November 18. Mayor Zerby noted that Chief Litsey had told the Coordinating Committee that he would be leaving no later. than February 28, 2015. He also noted that Litsey recommended Deputy Chief Pierson fill the interim Dostion_ Administrator Joynes stated the "member City Administrators /Manager will present the Coordinating Committee with a plan for the interim position and a recommendation for filling the position. Mayor Zerby stated the Coordinating Committee has discussed the possibility of having a combined public safety organization. The member City Administrators /Manager were asked to discuss that further. Based on what he has heard it is likely that the structure will remain more traditional. That has to be discussed at the Committee level. 6. FEMA Director Brown explained that as of this afternoon he learned that the City will receive a reimbursement from the Federal Emergency Management Agency (FEMA) in the amount of $74,157.31 for activities related to the June flooding. Part of that is for the overlay of Enchanted Lane. Although it has been a long CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 13 of 14 arduous process, FEMA representatives have been good to work with. He stated FEMA pays 70 percent of the reimbursable costs incurred and it is optional for the State to pay 25 percent. The State did do that. Councilmember Siakel asked what fund the reimbursement funds will go into. Director Brown stated that is up to Council to decide. Siakel stated she does not need an answer this evening. Councilmember Woodruff stated the change order to do the overlay of Enchanted Lane is $55,746. 7. Woodside Road Sanitary Sewer Update Director Brown explained that there was a slope failure by Woodside June 2014. There is a sanitary sewer line alongside of Woodside Roac line along the shoreline. One of the sanitary sewer lines is very close exposed because of the mud slide. The City owns and operates the property by easement. The property owner has contracted with a dre( Minnetonka to restore the slope slide by the end of October. He learn cannot make that happen. It won't be done until spring. That puts sorr risk. He has spoken with representatives from WSB & Associates as i best insulate the line over the winter. Within the next few days staff the sanitary sewer line for approximately 100 feet along the shore sufficient enough to keep the frost from penetrating the line. He l blankets. heavy rains during proper and there is a sanitary sewer 'to the surface. Not all of it became sanitary sewer line near the private ging company, located next to Lake d a few days ago, that the contractor of the City's sanitary sewer line at 'ell as Public Works'staff on how to will drape insulation blankets over ine. He has been told that will be is ordered about $2,000 insulation Mayor Zerby asked how many residential properties that section of sanitary' sewer line services. Director Brown stated only two houses are immediately affected. Zerby Mated he went skiing in the Michigan Upper Peninsula last winter and people were told to run a constant stream of water throughout winter to keep pipes from freezing. Director Brown stated when there are such few users on the line that will not help. Brown noted the users in the area are on private wells. Councilmember Siakel stated she is surprised there is sanitary sewer line so close to Lake Minnetonka. She asked if that is common in the Lake area. Director Brown responded it is. Director Brown explained that Shoreood's sanitary system infrastructure was installed in 1970 — 1972. Nowadays the sanitary sewer would have been limited to Woodside Road roadway. Today's technology allows for each house to effectively have a Dumnina station. In response to a question from Councilmember Woodruff, Director Brown explained that the plausible solutions are limited until the slope has been stabilized. The line may be rerouted in the spring. 8. System Update Director DeJong stated a couple of employees at City Hall will use the employee self - service component of the new financial system for the next pay period. He then stated training on the credit card processing component will go live for the December utility bills. There will be some small wording changes on the back of the statement in January. Staff has worked through a few minor things that did not work the same way they did with the old system. The City had to purchase new receipt printers and scanners and a software update for the interface with the utility billing system. Staff has experimented with different report formats and will present them to Council during its second meeting in January for comment. 9. Enchanted Road Update CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES November 10, 2014 Page 14 of 14 Director Brown stated Public Works staff elevated Enchanted Lane, graded out the base materials when the Lake level receded and then paved over it. He then stated the Minnehaha Creek Watershed District (MCWD) as the responsible governmental unit has asked what the City plans to do with regard to floodplain mitigation. The MCWD has a mitigation project planned that the City may be able to participate in. He has asked WSB & Associates to conduct a survey of what the volume is. He hopes the volume is small enough that the MCWD will think it is not necessary to involve the Army Corps of Engineers. Mayor Zerby stated an email states that the MCWD and the City of Minnetris�ta have entered into a cooperative agreement to collaborate on floodplain mitigation on a conservation tax forfeit land abutting Jennings Bay. It also states the MCWD's engineer has reached out to Director. Brown to determine some permanent fill calculations. He then stated there needs to be a permanent solution. Councilmember Woodruff stated Enchanted Lane and the other roadways on Enchanted Island are scheduled in the 20 -Year Pavement Management Plan for 2021. There will be interesting ;discussion about what to do what that time approaches. There are a lot of low spots out there. Other Director DeJong stated he and Administrator Joyn( in Hennepin County there will be a 5 percent incre'x lake taxes will go up about 6 percent and slightly Truth in Taxation statements will be mailed out this B. Mayor and Cit Council Councilmember Woodruff stated that Metro Cities November 13. 13. Woodruff moved, Siakel s+ 2014, at 8:51 P.M. Motion Christine Freeman, Recorder ATTEST: Jean Panchyshyn, City Clerk 4/0. s met with the Hennepin County Assessor. Generally se in the tax. For Shorewood properties not fronting a Less than that for lakefront properties. He noted that week. and the League of Minnesota fall meeting will be on the City Council Regular Meeting of November 14, Scott Zerby, Mayor #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: November 24, 2014 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 60929 & 60931 & ACH 23,856.49 Pending Checks & ACH 209,712.78 Total Claims $233,569.27 We have also included a payroll summary for the payroll period ending November 15, 2014. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Accounts Payable Check Detail User: Mnguyen Printed: 11/20/2014 - 12:39PM Check Number Check Date 543 - JOHNSON, BETTY Line Item Account 60929 11/13/2014 Inv 5595Wedgewood Line Item Date Line Item Description 11/13/2014 Refund -5595 Wedgewood Drive Inv 5595Wedgewood Total 60929 Total: 543 - JOHNSON, BETTY Total: Total: Amount Line Item Account 101 -15 -4440 -0000 51.82 51.82 51.82 51.82 51.82 AP -Check Detail (11 /20/2014 - 12:39 PM) Page 1 Accounts Payable Check Detail User: Mnguyen Printed: 11/20/2014 - 12:39PM Check Number Check Date Amount 5 - EFTPS - FEDERAL W/H Line Item Account 0 11/17/2014 Inv 11172014 Line Item Date Line Item Description Line Item Account 11/17/2014 PR Batch 00002.11.2014 Federal Income Tax 700 -00- 2172 -0000 4,178.90 11/17/2014 PR Batch 00002.11.2014 FICA Employee Portion 700 -00- 2174 -0000 2,948.34 11/17/2014 PR Batch 00002.11.2014 FICA Employer Portion 700 -00- 2174 -0000 2,948.34 11/17/2014 PR Batch 00002.11.2014 Medicare Employee Portion 700 -00- 2174 -0000 689.55 11/17/2014 PR Batch 00002.11.2014 Medicare Employer Portion 700 -00- 2174 -0000 689.55 Inv 11172014 Total 0 Total: 5 - EFTPS - FEDERAL W/H Total: 2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account 60931 11/17/2014 Inv 11172014 Line Item Date Line Item Description 11/17/2014 PR Batch 00002.11.2014 Deferred Comp Flat Amount Inv 11172014 Total 60931 Total: 2 - ICMA RETIREMENT TRUST- 302131 -457 Total: 11 - MN DEPT OF REVENUE Line Item Account 0 11/17/2014 Inv 11172014 Line Item Date Line Item Description 11/17/2014 PR Batch 00002.11.2014 State Income Tax Inv 11172014 Total 0 Total: 11,454.68 11,454.68 11,454.68 Line Item Account 700 -00- 2176 -0000 2,675.00 2,675.00 2,675.00 2,675.00 Line Item Account 700 -00- 2173 -0000 1,877.56 1,877.56 1,877.56 11- MN DEPT OF REVENUE Total: 1,877.56 AP -Check Detail (11/20/2014 - 12:39 PM) Page 1 Check Number Check Date Amount 9 - PERA Line Item Account 0 11/17/2014 Inv 111.72014 Line Item Date Line Item Description Line Item Account 11/17/2014 PR Batch 00002.11.2014 MN-PERA Deduction 700 -00- 2175 -0000 3,036.75 11/17/2014 PR Batch 00002.11.2014 MN PERA Benefit Employer 700 -00- 2175 -0000 3,522.63 Inv 11172014 Total 6,559.38 0 Total: 6,559.38 9 - PERA Total: 6,559.38 1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 11/17/2014 Inv 11172014 Line Item Date Line Item Description Line Item Account 11/17/2014 PR Batch 00002.11.2014 Health Savings Account 700 -00- 2183 -0000 1,238.05 Inv 11172014 Total 1,238.05 0 Total: 1,238.05 1- WELLS FARGO HEALTH BENEFIT SVCS Total: 1,238.05 Total: 23,804.67 AP -Check Detail (11 /20/2014 - 12:39 PM) Page 2 Accounts Payable Computer Check Proof List by Vendor City of Shorewood Invoice No Description Amount Date Acct Number Fund Dept Vendor: LISA LOUISE ALRICK Check Sequence: 2014 2014 ELECTION JUDGE 187.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 187.00 Vendor: AMERICAN ENGINEERING TESTING, INC. Check Sequence: 260923 Valleywood Street Improvements - Project No, 1 3,680.60 11/24/2014 404 -00 -4620 -0003 Street Cap Non -Dept 260979 Sunnyvale Lane Improvements - Project No. 14- 2,297.80 11/24/2014 404 -00 -4620 -0010 Street Cap Non -Dept Check Total: 5,978.40 Vendor: APPLIED MAINTENANCE SUPPLIES & SOL Check Sequence: 96484788 Batteries & Supplies 151.69 11/24/2014 101 -32- 4245 -0000 General Pub Works 96485231 Bolts 26.00 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total 177.69 Vendor: DIANNEASLESEN Check Sequence: 2014 2014 ELECTION JUDGE 76.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 76.50 Vendor: JIM BERDAHL Check Sequence: 2014 2014 ELECTION JUDGE 199.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 199.75 Vendor: BLUE -TARP FINANCIAL INC Check Sequence: 4061093188 Parts 139.44 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total: 139.44 Vendor: BNR IRRIGATION SERVICES, INC. Check Sequence: 80018 Repaired Irrigation in Blvd Damaged at 27780 ` 641.23 11/24/2014 406 -00 -4620 -0001 Trail Non -Dept Check Total: 641.23 Vendor: ELLEN BOCK Check Sequence: 2014 2014 ELECTION JUDGE 76.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 76.50 Vendor: KAREN BOYNTON Check Sequence: 2014 2014 ELECTION JUDGE 70.13 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 70.13 Vendor: TENA BRANDHORST Check Sequence: 2014 2014 ELECTION JUDGE 153.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 153.00 Invoice No Description Amount Date Acct Number Fund Dept Vendor: JERRY BRECKE Check Sequence: 2014 2014 ELECTION JUDGE 153.00 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 153.00 Vendor: LAWRENCE BROWN Check Sequence: BrookWhite Frost Blankets for Exposed Sewer at Slope Failu 1,772.05 11/24/2014 611 -00- 4245 -0000 Sewer Non -Dept Check Total: 1,772.05 Vendor: MARLYS BUCHER Check Sequence: 2014 2014 ELECTION JUDGE 346.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 346.75 Vendor: CENTURY LINK Check Sequence: 612E451785 -NO14 612 -E45- 1785 -B1dr Brdg 294.00 11/24/2014 601 -00- 4396 -0000 Water Non -Dept 612E458019 -N014 612 -E45- 8019 -SE Areas 220.50 11/24/2014 601 -00- 4398 -0000 Water Non -Dept Check Total: 514.50 Vendor: CITY OF DEEPHAVEN Check Sequence: Refund Check 575.32 11/24/2014 601 -00- 2010 -0000 Water Non -Dept Check Total: 575.32 Vendor: CLASSIC CLEANING COMPANY Check Sequence: 21436 City Hall -Nov 495.00 11/24/2014 101 -19- 4400 -0000 General Mun Bldg 21437 Public Works -Nov 295.00 11/24/2014 101 -32- 4400 -0000 General Pub Works Check Total: 790.00 Vendor: KEN GEORGE CLINE Check Sequence: 2014 2014 ELECTION JUDGE 276.25 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 276.25 Vendor: KEVIN CONLEY Check Sequence: 2014 2014 ELECTION JUDGE 282.63 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 282.63 Vendor: LAUREL COSTELLO Check Sequence: 2014 2014 ELECTION JUDGE 85.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 85.00 Vendor: CULLIGAN BOTTLED WATER Check Sequence: 101X26962301 SSCC -Salt - Oct 72.60 11/24/2014 201 -00- 4245 -0000 SSC Non -Dept October -2014 Drinking Water - Oct 55.95 11/24/2014 101 -19 -4245 -0000 General Mon Bldg Check Total: 128.55 Vendor: CATHERINE DEMARS Check Sequence: 2014 2014 ELECTION JUDGE 76.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 76.50 Invoice No Description Amount Date Acet Number fund Dept Vendor: MARK & ERICA DIEDE Check Sequence: 26330 Alex -14 Escrow Refund -26330 Alexander Lane 6,655.00 11/24/2014 880 -00- 2200 -0000 Escrow Non -Dept Check Total: 6,655.00 Vendor: ELECTRICAL INSTALLATION & MA1NT. CC Check Sequence: 0013042 -IN Replace Signal Light at Highway 7 & Old Mark 375.00 11/24/2014 101 -32- 4400 -0000 General Pub Works 0013048 -IN Repair Underground Wire & Wall Pack 2,756.74 11/24/2014 201 -00- 4223 -0000 SSC Non -Dept Check Total: 3,131.74 Vendor: ELLY PIEPER Check Sequence: 11142014 Tablecloths- 11/14/14 24.00 11/24/2014 201 -00- 4400 -0000 SSC Non -Dept Check Total: 24.00 Vendor: RON ERDMAN -LUNTZ Check Sequence: 11032014 Tai Chi Class- Session Ending Nov 3rd 180.00 11/24/2014 201 -00- 4246 -0000 SSC Non -Dept Check Total: 180.00 Vendor: WILLIAM ERICKSON Check Sequence: 2014 2014 ELECTION JUDGE 165.75 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 165.75 Vendor: EROSION PRODUCTS, LLC Check Sequence: 1713 Snow Lath 53.90 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total: 53.90 Vendor: REBECCA FISH Check Sequence: 2014 2014 ELECTION JUDGE 131.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 131.75 Vendor: G.F. JEDLICKI, INC. Check Sequence: 111914 25580 Nelsine Drive Water Service 13,725.00 11/24/2014 601 -00- 4400 -0000 Water Non -Dept Check Total: 13,725.00 Vendor: MARILYN GAGNE Check Sequence: 2014 2014 ELECTION JUDGE 80.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 80.75 Vendor: GMH ASPHALT COPORATION Check Sequence: P.V. #2 - 01459 -85 P.V. #2- Project01459 -85- Sunnyvale Lane 63,254.81 11/24/2014 404 -00- 4620 -0010 Street Cap Non -Dept Check Total: 63,254.81 Vendor: VALORIE GREGERSON Check Sequence: 2014 2014 ELECTION JUDGE 93.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 93.50 Invoice No Description Vendor: TWILA GROUT Cub - Pamper Me Pamper Me Supplies Haskells- Pamper Pamper Me Supplies Party City -Pamp Pamper Me Supplies Check Total: Vendor: PATRICIA HAUSER 2014 2014 ELECTION JUDGE Non -Dept Check Total: Vendor: HD SUPPLY WATERWORKS, LTD. D206517 Water Parts Non -Dept Check Total: Vendor: HENN CO INFO TECHNOLOGY DE] 1000051553 800 Mhz Radio - Oct Non -Dept Check Total: Amount Date Acct Number Fund Dept Check Sequence: JAMES EDWARD KENDRICK 9.99 11/24/2014 201 -00- 4246 -0000 SSC Non -Dept 2014 ELECTION JUDGE 323.00 11/24/2014 201 -00- 4246 -0000 SSC Non -Dept Admin 32.03 11/24/2014 201 -00- 4246 -0000 SSC Non -Dept 365.02 Vendor: MARIANNE KILKER Check Sequence: Check Sequence: 2014 2014 ELECTION JUDGE 212.50 11/24/2014 101 -13- 4107 -0000 General Admin 212.50 Check Total: 201.88 Check Sequence: KLEVE & JC MECHANICAL, LLC 198.82 11/24/2014 601 -00- 4221 -0000 Water Non -Dept 198.82 35.00 11/24/2014 101 -00- 3221 -0000 General Non -Dept 5920 Afton Rd 5920 Afton Road - Mechanical Permit Appl Refit Check Sequence: 0.70 11/24/2014 101 -00- 2085 -0000 111.30 11/24/2014 101 -32- 4321 -0000 General Pub Works 111.30 Vendor: Check Total: 80.00 Vendor: JAMES EDWARD KENDRICK Check Sequence: 2014 2014 ELECTION JUDGE 157.25 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 157.25 Vendor: MARIANNE KILKER Check Sequence: 2014 2014 ELECTION JUDGE 201.88 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 201.88 Vendor: KLEVE & JC MECHANICAL, LLC Check Sequence: 5920 Afton Rd 5920 Afton Road - Mechanical Permit App] Refit 35.00 11/24/2014 101 -00- 3221 -0000 General Non -Dept 5920 Afton Rd 5920 Afton Road - Mechanical Permit Appl Refit 0.70 11/24/2014 101 -00- 2085 -0000 General Non -Dept Check Total: 35.70 Vendor: AMY V. KVALSETH Check Sequence: 2014 2014 ELECTION JUDGE: 123.25 11/24/2014 1.01 -13- 4107 -0000 General Admin Check Total: 123.25 Vendor: KAREN M. LANE Check Sequence: 2014 2014 ELECTION JUDGE 93.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 93.50 Vendor: AUDREY L. LARSON Check Sequence: 2014 2014 ELECTION JUDGE 138.13 11/24/2014 1.01 -13- 4107 -0000 General Admin Check Total: 138.13 Invoice No Description Amount Date Acct Number Fund Dept Vendor: SHIRLEY J. LEEBENS Check Sequence: 2014 2014 ELEiCT'ION JUDGE 269.88 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 269.88 Vendor: GORDON LEVACK Check Sequence: 2014 2014 ELECTION JUDGE 150.88 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 150.88 Vendor: SARAH LIEN Check Sequence: 2014 2014 ELECTION JUDGE; 85.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 85.00 Vendor: LOCATORS & SUPPLIES, INC. Check Sequence: 0229631 -IN Hearing Protectors 114.88 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total: 114.88 Vendor: SANDRA LOUIS Check Sequence: 2014 2014 ELECTION JUDGE 131.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 131.75 Vendor: ELAINE MARIE LOVE: Check Sequence: 2014 2014 ELECTION JUDGE 85.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 85.00 Vendor: JILL DOROTHY MAJESTIC Check Sequence: 2014 2014 ELECTION JUDGE 153.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 153.00 Vendor: ROXANNE MARIE MARTIN Check Sequence: 2014 2014 ELECTION JUDGE 276.25 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 276.25 Vendor: MICHAEL PATRICK MCDONALD Check Sequence: 2014 2014 ELECTION JUDGE 140.25 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 140.25 Vendor: PAMELA MCDONALD Check Sequence: 2014 2014 ELECTION JUDGE 131.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 131.75 Vendor: MIDWEST MAILING SYSTEMS INC Check Sequence: December -2014 Newsletter Postages-Dec 500.00 11/24/2014 101 -13- 4208 -0000 General Admin Check Total: 500.00 Vendor: MINNESOTA DEPARTMENT OF TRANSPOI Check Sequence: StreetSign Street Sign West of Intersection with CSAH 19 i 2,720.20 11/24/2014 404 -00 -4225 -0000 Street Cap Non -Dept Check Total: 2,720.20 Invoice No Description Amount Date Acct Number Fund Dept Vendor: MNSPECT INC Manor Park A- 569214 Check Sequence: A- 569215 South Shore Skate 6434 Oct Inspection Svc 945.00 11/24/2014 101 -24- 4400 -0000 General Insp 101 -52 -4410 -0000 Check Total: 945.00 50.00 11/24/2014 101 -52 -4410 -0000 Vendor: REBECCA MOORE 50.00 Check Sequence: 101 -52- 4410 -0000 General 2014 2014 ELECTION JUDGE 80.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 80.75 101 -52- 4410 -0000 General Park Maint 510.00 Vendor: MTI DISTRIBUTING INC. Check Sequence: Grndm aster72 10 2013 - Groundmaster 7210 with 72" Side Discha 14,481.47 11/24/2014 403 -00 -4640 -0000 Equip Repl Non -Dept 101 -24 -4331 -0000 Check Total: 14,481.47 591.29 11/24/2014 101 -19- 4223 -0000 Vendor: CHUCK NILES 2,000.81 Check Sequence: 2014 2014 ELECTION JUDGE 144.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 144.50 101 -16- 4304 -0000 General Prof Svcs Vendor: MICHELLE LEE NORMAN 101 -16- 4304 -0000 General Check Sequence: 595.00 2014 2014 ELECTION JUDGE 361.00 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 361.00 Vendor: NORTHLAND SECURITIES INC Check Sequence: EDASHORE08A -2 2008A -EDA- BONDS -2014 55,000.00 11/24/2014 310 -00 -4701 -0000 City Hall Bonds Non -Dept EDASHORE08A -2 200SA -EDA- BONDS -2014 24,287.50 11/24/2014 310 -00- 4711 -0000 City Hall Bonds Non -Dept Check Total: 79,287.50 Vendor: ELEANOR M. OLIN Check Sequence: 2014 2014 ELECTION JUDGE 74.38 11/24/2014 101 -13- 4107 -0000 General Admin Vendor: ON SYIE SANITATION INC A- 569210 Badger Park A- 569211 Cathcart Park A- 569212 Freeman Park A- 569213 Manor Park A- 569214 Silverwood Park A- 569215 South Shore Skate A- 569216 Christmas Lk Boat Access Check Total Vendor: JOSEPHPALANDAK Mar -Jul -2014 March - July Mileages Window Shades Window Shades for City Hall Check Total: Vendor: KENNETH POTTS, PA 2000 Dodge Forfeiture - 2000 Dodge Durango 2005 Ford Forfeiture - 2005 Ford 11/24/2014 Check Total: Check Sequence: 50.00 11/24/2014 101 -52 -4410 -0000 General Park Maint 50.00 11/24/2014 101 -52 -4410 -0000 General Park Maint 150.00 11/24/2014 101 -52 -4410 -0000 General Park Maint 50.00 11/24/2014 101 -52 -4410 -0000 General Park Maint 50.00 11/24/2014 101 -52- 4410 -0000 General Park Maint 50.00 11/24/2014 101 -52- 4410 -0000 General Park Maint 110.00 11/24/2014 101 -52- 4410 -0000 General Park Maint 510.00 Check Sequence: 1,409.52 11/2412014 101 -24 -4331 -0000 General Insp 591.29 11/24/2014 101 -19- 4223 -0000 General Mun Bldg 2,000.81 Check Sequence: 297.50 11/24/2014 101 -16- 4304 -0000 General Prof Svcs 297.50 11/24/2014 101 -16- 4304 -0000 General Prof Svcs 595.00 Invoice No Description Amount Date Acct Number Fund Dept Vendor: JEAN ANN RABY Check Sequence: 2014 2014 ELECTION JUDGE 131.75 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 131.75 Vendor: TEDDY T. RABY Check Sequence: 2014 2014 ELECTION JUDGE 153.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 153.00 Vendor: LAURIE SACCHET Check Sequence: 2014 2014 ELECTION JUDGE 76.50 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 76.50 Vendor: JOANNE II SCHMID Check Sequence: 2014 2014 ELECTION JUDGE 153.00 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 153.00 Vendor: GRETCHEN SEBALD Check Sequence: 2014 2014 ELECTION JUDGE 129.63 11/2412014 101 -13- 4107 -0000 General Admin Check Total: 129.63 Vendor: SHOREWOOD TRUE VALUE Check Sequence: 1221.73 Shovel & Salt Storage 43.97 11/24/2014 101 -32 -4245 -0000 General Pub Works 122184 Radiant Heater 33.99 1.1/24/2014 601 -00- 4245 -0000 Water Non -Dept 122270 Gloves 13.48 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total: 91.44 Vendor: LYNDA SIMCOX Check Sequence: 2014 2014 ELECTION JUDGE 155.13 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 155.13 Vendor: PHYLLIS SKINNER Check Sequence: 2014 2014 ELECTION JUDGE 72.25 11/24/2014 101 -13 -4107 -0000 General Admin Check Total: 72.25 Vendor: VIRGIL L. SMELTZER Check Sequence: 2014 2014 ELECTION JUDGE 310.25 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 310.25 Vendor: TIMOTHY SOBOLESKI Check Sequence: 2014 2014 ELECTION JUDGE 144.50 11/24/2014 1.01 -13- 4107 -0000 General Admin Check Total: 144.50 Vendor: SOUTH LAKE MINNETONKA POLICE DEPT Check Sequence: Oct- 2014 -HCPF Henn Cty Processing Fee - Oct 265.88 11/24/2014 101 -21- 4400 -0000 General Police Check Total: 265.88 Invoice No Description Vendor: BARBARA SPANNAUS 2014 2014 ELECTION JUDGE Check Total: Vendor: TIME MULCH STORE 16712 Brush Disposal - Oct 101 -13- 4107 -0000 Check Total: Vendor: TWIN CITY WATER CLINIC 5777 Monthly Bacteria Svc Check Total Amount Date Acct Number Fund Dept Check Sequence: Vendor: VERIZON WIRELESS 308.75 11/24/2014 101 -13- 4107 -0000 General Admin 308.75 9734714882 S & W Lines - Aeet842017386- 10/02/14 - 11/01/ 50.20 11/24/2014 601 -00- 4321 -0000 Check Sequence: Non -Dept 9734714882 1.60.00 11/24/2014 101 -32- 4400 -0000 General Pub Works 160.00 Non -Dept 9734714882 S & W Lines- Acet842017386 -10 /02/14- 11 /01 /1 50.20 11/24/2014 Check Sequence: Storm Water Non -Dept 100.00 11/24/2014 601 -00- 4400 -0000 Water Non -Dept 100.00 Vendor: WENCK ASSOCIATES INC Check Total: 40.45 Vendor: VERIZON WIRELESS Check Sequence: 9734714882 S & W Lines - Aeet842017386- 10/02/14 - 11/01/ 50.20 11/24/2014 601 -00- 4321 -0000 Water Non -Dept 9734714882 S & W Lines - Acct842017386- 10/02/14- 11 /01 /1 50.20 11/24/2014 611 -00- 4321 -0000 Sewer Non -Dept 9734714882 S & W Lines- Acet842017386 -10 /02/14- 11 /01 /1 50.20 11/24/2014 631 -00- 4321 -0000 Storm Water Non -Dept Check Total: 150.60 Vendor: WENCK ASSOCIATES INC Check Sequence: 11405736 Apple Road Channel Stab - Oct 1,404.06 11/24/2014 631 -00- 4303 -0000 Storm Water Non -Dept Check Total: 1,404.06 Vendor: SHERRY DAVIS WHITE Check Sequence: 2014 2014 ELECTION JUDGE 278.38 11/24/2014 101 -13- 4107 -0000 General Admin Check Total: 278.38 Vendor: WM MUELLER & SONS INC Check Sequence: 199169 Road Maint 294.64 11/24/2014 101 -32- 4250 -0000 General Pub Works Check Total: 294.64 Vendor: WSB AND ASSOCIATES INC Check Sequence: 01459- 820 -9Addt Mill Street Trail Connection - Sept Additional P 70.00 11/24/2014 406 -00- 4620 -0013 Trail Non -Dept Check Total: 70.00 Vendor: XCEL ENERGY Check Sequence: Stmt #433952319 5655 Merry I,n- 10/07/14 - 11/05/14 19.68 11/24/2014 101 -52- 4380 -0000 General Park Maint Check Total: 19.68 Vendor: ZEE MEDICAL SERVICE Check Sequence: 54080094 First Aid Supplies 49.90 11/24/2014 101 -32- 4245 -0000 General Pub Works Check Total: 49.90 Total for Check Run: 209,712.78 Total of Number of 87 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approval of a Tobacco License for Wine & Spirits by JD, Inc., dba MGM Wine & Spirits located at 5660 County Road 19 Meeting Date: November 24, 2014 Prepared by: Jean Panchyshyn, City Clerk Reviewed by: Bill Joynes, City Administrator Attachments: Resolution Policy Consideration: Should the City Council approve a new Tobacco License for MGM Wine & Spirits? Background: This Resolution issues a tobacco license for the sale of tobacco products to a new establishment: Wine & Spirits by JD, Inc., dba MGM Wine & Spirits, located at 5660 County Road 19, the former Heartbreaker Boys retail location. The applicant has submitted the license application, paid the $250 license fee and undergone a background investigation on the owner /manager. There were no violations within the last five years related to the sale of tobacco products. Options: 1) Adopt the Resolution approving licenses to sell tobacco products to MGM Wine & Spirits. 2) Do not adopt the Resolution. Recommendation / Action Requested: Staff recommends Council adopt the Resolution approving the license to sell tobacco products to Wine & Spirits by JD, Inc., dba MGM Wine & Spirits, for the period November 24, 2014 — October 31, 2015, which is the normal ending date for all tobacco licenses. Next Steps and Timelines: Upon approval, Staff will issue the license to sell tobacco products to MGM Wine & Spirits. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION APPROVING A LICENSE TO A RETAILER TO SELL TOBACCO PRODUCTS WHEREAS, the Shorewood City Code, Sections 302 and 1301 provide for the licensing of the sale of tobacco products in the City; and WHEREAS, said Code provides that an applicant shall complete an application, and shall pay a licensing fee; and WHEREAS, the following applicant has satisfactorily completed an application and paid the appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the sale of tobacco products be issued for a term of one year, from November 24, 2014 to October 31, 2015, consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code, to the following applicants: Applicant Address Wine & Spirits by JD, Inc.,dba 5660 County Road 19 MGM Wine & Spirits ADOPTED by the City Council of the City of Shorewood this 24th day of November, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor City of Shorewood Council Meeting Item Title / Subject: Special Assessment — 25580 Nelsine Drive Meeting Date: November 24, 2014 Prepared by: Paul Hornby, City Engineer Reviewed by: Bruce DeJong, Finance Director Policy Consideration: Should the City assess the water connection charges against 25580 Nelsine Drive? #3C MEETING TYPE Regular Meeting Background: State statute allows assessments to be certified the County Auditor for collection over a number of years on the property tax bill. The City was approached by the owner of 25580 Nelsine Drive about assessing the cost to extend service to the property line. The owners petitioned the city for the improvement and have waived their right to contest an assessment. Staff has reviewed the assessment process used in previous projects with the City Council, most recently on Edgewood Road in 2013. At that time the City Council consensus was that a 10 year assessment would be appropriate. For this Nelsine Drive water service connection, the interest rate is proposed to be the 10 -year Treasury bill rate plus 2 %, consistent with the previous project. The calculated interest rate as proposed for the assessment to 25580 Nelsine Drive is 4.32 %. Financial or Budget Considerations: If we assess this project, we will essentially be loaning the property owners the amount of the connection, $13,725.00 less water access charges previously paid ($5,000) for a total assessable amount of $8,725.00. Payment to G.F. Jedlicki, Inc. for installation of the water service is on this evening's claims list. Options: The City Council may choose to: 1. Assess the cost of the connection against the benefitting property as recommended. 2. Decide not to allow assessment as an option for this water connection. Recommendation / Action Requested: Staff recommends approval of the Resolution Assessing Water Connection Charges Against 25580 Nelsine Drive, as presented. Next Steps and Timelines: If approved, staff will proceed with the assessment. Connection to Vision / Mission: This process contributes to sound financial management through providing improved city services CITY OF SHOREWOOD, MINNESOTA RESOLUTION NO. 14- A RESOLUTION ASSESSING WATER CONNECTION CHARGES AGAINST 25580 NELSINE DRIVE WHEREAS, Shorewood City Code provides for the City to specially assess water connection charges against benefitting property owners; and, WHEREAS, the City Council has received a petition for connection to the water system for the property at 25580 Nelsine Drive from the owner; and, WHEREAS, the owner have provided a waiver allowing for the assessment without an assessment hearing; and, WHEREAS, the connection has been installed by G.F. Jedlicki, Inc. at a cost of $13,725.00; and, WHEREAS, the assessable amount for the connection is the actual construction amount less the amount previously paid for water access ($13,725.00 - $5,000.00) for a total amount of $8,725.00. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That the Hennepin County Special Assessment Division is hereby authorized to levy an assessment against 25580 Nelsine Drive, PID: 33- 117 -23 -22 -0006 in an amount of $8,725.00 for collection over 10 years, with level principal and interest payments, at an interest rate of 4.32% per annum. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 24th day of November, 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor k,\ ;\ �l City of Shorewood Council Meeting Item #6A MEETING TYPE Regular Meeting Title / Subject: Bryan Litsey, South Lake Minnetonka Police Chief Report and Appreciation Meeting Date: November 24, 2014 Prepared by: Jean Panchyshyn, City Clerk Attachments: Litsey Retirement flyer Police Chief Bryan Litsey is retiring after nearly 37 years as a police officer in Minnesota. He served three years at the New Ulm Police Department, and nearly 34 years with the South Lake Minnetonka Police Department. The attached flyer announces a Community Thank You /Open House on December 1 from 3 -7 pm at the Southshore Center, with a formal program to begin at 5:00 PM. Chief Litsey may provide a brief report at the council meeting. Council will present Police Chief Litsey with a plaque recognizing his nearly 34 years of service with the South Lake Minnetonka Police Department. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 I DON'T BELIEVE IT! BRYAN LfTSEY'S ACTUALLY RETIRING? THINKING ABOUT BEING A POLICE OFFICER 1961 NEW ULM POLICE DEPARMENT February 1978 -April 1981 s SOUTH LAKE MINNETONKA POLICE DEPARTMENT May 1981 — November 2014 Bryan Litsey is retiring his badge after nearly 37 years as a police officer in Minnesota. For 331/2 of those years he has been with the South Lake Minnetonka Police Department, where he ascended through the ranks to serve as Chief of Police for the past 16 years. Please join us for a Community Thank You /Open House at the Southshore Center between 3:00 p.m. and 7:00 p.m. on Monday, December 1, 2014. Formal program will start at 5:00 p.m. Requests to present and /or speak should be directed to Office Manager Nancy Swanson at nswanson6a�south lake pd.com or (952) 960 -1642. Southshore Center !!!!,J111 riNddr 5735 Country Club Road Shorewood, MN 55331 www.southshore- center.org � #sB MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Proposed Zoning Amendment — Senior Housing Meeting Date: 24 November 2014 Prepared by: Brad Nielsen Attachments: Draft Amendment (as recommended by Planning Commission) 27 October 2014 memo Policy Consideration: Should the City amend the Zoning Code, allowing higher density for senior housing projects? Background: At the 27 October Council meeting, the draft Zoning Code amendment pertaining to senior housing was approve on a 2 -1 vote. The following day, after checking the Code, staff sent out an e-mail advising the Council that adoption of the amendment required a majority vote of the entire Council. Assuming that all members will be present, this item is back on the agenda for Monday night. Options: Adopt the amendment as recommended by the Planning Commission; modify the amendment; or study further. Recommendation / Action Requested: Staff's recommendation remains to approve the amendment as recommended by the Planning Commission. If you have remaining question on the proposed amendment, please do not hesitate to contact me prior to Monday night. Next Steps and Timelines: If adopted, the amendment would be published in the official newspaper on 4 December. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD ORDINANCE NO. AN ORDINANCE RELATING TO CALCULATING DENSITY FOR ELDERLY HOUSING Section 1. City Code Section 1201.03 Subd. 20.b.(8)(c) is herby amended read: "(c) R -3A, R -3B, and R -C: Twelve units per acre;" Section 2. City Code Section 1201.03 Subd. 20.b.(8) is hereby amended to include: "(d) For purposes of calculating density, assisted living units shall be counted as one -half unit. (e) Smithtown Crossing Redevelopment Area. For projects that implement and effectuate the goals, objectives and guidelines of the Smithtown Crossing Redevelopment Study, through site planning, architecture, building materials and landscaping, the following provisions may apply: (i) Allowable density may be increased to 15 units per acre. (ii) For projects that include a mixture of commercial and residential uses, the area of the entire site may be used to calculate density. (iii) The density for adjacent parcels within the Redevelopment Study Area may be transferred to the project site." Section 3. City Code Section 1201.03 Subd. 20.b.(8) is hereby amended to read "(8) Elderly housing: (a) Townhouse or cottage style housing: two parking spaces per unit (b) Apartments: one and one -half parking spaces per unit, plus proof of parking demonstrating the ability to provide two spaces per unit." Section 4. This Ordinance shall be in full force and effect upon publishing in the Official Newspaper of the City of Shorewood. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 24th day of November 2014. ATTEST: Jean Panchyshyn, City Clerk Scott Zerby, Mayor � #sB MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Proposed Zoning Amendment — Senior Housing Meeting Date: 11 August 2014 (Revised for 27 October 2014) Prepared by: Brad Nielsen Reviewed by: Attachments: Policy Consideration: Should the City amend the Zoning Code, allowing higher density for senior housing projects? Background: At its last meeting, the City Council raised questions regarding a proposed zoning text amendment that would allow higher density for senior housing projects. The Council asked to see what projects involving the proposed revised densities might look like and asked for additional information regarding what other cities allow. The attached exhibits illustrate various senior housing projects in the Metropolitan Area, with their respective number of units and site sizes. Exhibit A — Shingle Creek Commons: 75 senior apartments on 2.37 acres; 31.6 units per acre Exhibit B — Mill Pond Gables: 48 senior apartments on 2.5 acres; 19.2 units per acre Exhibit C — Oak Ridge Estates: 67 assisted living on 2.59 acres; 25.9 units per acre Exhibit D — Birchwood: ? units on 3.7 acres Exhibit E — Deephaven Woods: 78 senior, asst. liv, mem care on 4.16 acres: 18.75 units per acre We researched some smaller communities in the area. Neither Tonka Bay or Greenwood have provisions for senior housing (or any kind of multiple - family). Excelsior allows 36 units per acre and Deephaven, as noted above, allows up to 18.75 units per acre. In discussing the amendment with the Mayor, he suggested that it may be a good idea to revisit the whole topic of the need for senior housing in Shorewood. If the Council agrees with that, staff can arrange to have Mr. Rick Fenske, an expert on senior housing, at a future study session (possibly the 25 August meeting). Finally, with respect to the use of "may" vs "shall" in the proposed amendment, this is deliberate. It must be remembered that the recommendation in the Smithtown Crossing Redevelopment Study is that the area be developed through Planned Unit Development which inherently involves negotiation. The Study goes on to state "In this regard, there are a number of ways that the City can reduce regulatory obstacles and even incite or reward development built to the higher standards envisioned by this study. The greater a project complies with the City's vision for the area, the greater the incentive with respect to zoning flexibility and even participation in the project." Options: Adopt the amendment as recommended by the Planning Commission; modify the amendment; or study further. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Recommendation / Action Requested: Staff's recommendation remains to approve the amendment as recommended by the Planning Commission, but otherwise seeks direction from the Council. Next Steps and Timelines: If the Council wishes to revisit the need for senior housing in Shorewood, staff will attempt to arrange for a presentation by Rick Fenske at the 25 August work session. Follow -up: Mr. Fenske made his presentation at the 25 August meeting. The presentation was very well done and appeared to be well received. Staff needs to know what, if anything else, the Council needs from us to make a decision on this matter. Note, the exhibits mentioned herein are not attached. To review them, go to item 8B on the 11 August agenda. We have attached a copy of the amendment that was recommended (unanimously) by the Planning Commission. Page 2 #9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Consideration of Speed Limit on Strawberry Lane Meeting Date: November 24, 2014 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments Site Location Map, Statute Excerpt and Resolution Policy Consideration: Should the City of Shorewood adjust the speed limit to 25 mph on Strawberry Lane and West 62nd Street? Background: At the City Council meeting conducted on November 10, 2014, the City Council heard concerns voiced from a group regarding the impacts of the Boulder Cove subdivision, located in Chanhassen immediately adjacent the intersection of Strawberry Lane and West 62nd Street. A site location map has been included, as Attachment 1. During that discussion, Mayor Zerby indicated that the City Council would like to consider a reduction on the speed limit from 30 miles per hour (mph) to 25 mph on Strawberry Lane and West 62nd Street. Under Minnesota Statute 169.14, Subdivision 2, Subsection 7, the speed limit may be posted at 25 miles per hour, as shown in Attachment 2. It is prudent to point out that the simple posting of a speed limit sign does not necessarily slow traffic down. Especially for those drivers who currently choose to ignore the current 30 mph speed limit. The speed on any roadway is typically determined by roadway conditions or the amount of enforcement that is in place. If the City Council chooses to revise the limit, the attached resolution would need to be approved and speed signs erected. The attached resolution is for Strawberry Lane only, as West 62nd Street is a border roadway that will require a resolution from the City of Chanhassen, as well. Staff has made contact with representatives from the City of Chanhassen and has asked for their staff to present a resolution for their City Council's consideration. Once staff has confirmation that this will move forward with the City of Chanhassen, Shorewood staff will bring a separate resolution for West 62nd Street for the Shorewood City Council to consider. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Recommendation Staff is seeking direction from the City Council. Financial or Budget Considerations: If approved, signs are already in stock and can be posted. Options: 1. Adopt the proposed resolution making the adjustment in speed. 2. Provide Staff with alternative direction. Recommendation /Action Requested: 1. Staff is seeking direction from the City Council. rr r2� �� �.• ``airwNl Dr , Le EmpL-H jearnans Dr Searans Dr f� tD c +C Eureka Rd LIJ c� 0, !ka Rd J ssd; tI ?' W z > Licgv;ood Ave iP N.I �'. Lim Tree W r Fir Tree Ave J 0 w 4i IG J � N ur �i U PN zrtain-I juejo C c � L 1 S_? E Strawberry r r,F v. tip �t o s 85 0 � � r% rp �1 J r ro S l�f�r4�y m r c N n.3 W reniitt}4P Dt +r3 Dr W �il�War�i5�r ` .L') •� 'a 3y' rc m t�4 cli p Sa 3 W s - x amlJrSov +•n kG Attachment 1 169.14 SPEED LIMITS, ZONES; RADAR. Subdivision 1.Duty to drive with due care. No person shall drive a vehicle on a highway at a speed greater than is reasonable and prudent under the conditions. Every driver is responsible for becoming and remaining aware of the actual and potential hazards then existing on the highway and must use due care in operating a vehicle. In every event speed shall be so restricted as may be necessary to avoid colliding with any person, vehicle or other conveyance on or entering the highway in compliance with legal requirements and the duty of all persons to use due care. Subd. la.License revocation for extreme speed. The driver's license of a person who violates any speed limit established in this section, by driving in excess of 100 miles per hour, is revoked for six months under section 171.17, or for a longer minimum period of time applicable under section 169A.53, 169A.54, orl71.174. Subd. 2.Speed limits. (a) Where no special hazard exists the following speeds shall be lawful, but any speeds in excess of such limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that the speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful: (1) 30 miles per hour in an urban district; (2) 65 miles per hour on noninterstate expressways, as defined in section 160.02, subdivision 18b, and noninterstate freeways, as defined in section 160.02, subdivision 19; (3) 55 miles per hour in locations other than those specified in this section; (4) 70 miles per hour on interstate highways outside the limits of any urbanized area with a population of greater than 50,000 as defined by order of the commissioner of transportation; (5) 65 miles per hour on interstate highways inside the limits of any urbanized area with a population of greater than 50,000 as defined by order of the commissioner of transportation; (6) ten miles per hour in alleys; (7) 25 miles per hour in residential roadways if adopted by the road authority having jurisdiction over the residential roadway; and (8) 35 miles per hour in a rural residential district if adopted by the road authority having jurisdiction over the rural residential district. (b) A speed limit adopted under paragraph (a), clause (7), is not effective unless the road authority has erected signs designating the speed limit and indicating the beginning and end of the residential roadway on which the speed limit applies. (c) A speed limit adopted under paragraph (a), clause (8), is not effective unless the road authority has erected signs designating the speed limit and indicating the beginning and end of the rural residential district for the roadway on which the speed limit applies. (d) Notwithstanding section 609.0331 or 609.101 or other law to the contrary, a person who violates a speed limit established in this subdivision, or a speed limit designated on an appropriate sign under subdivision 4, 5, 5b, 5c, or 5e, by driving 20 miles per hour or more in excess of the applicable speed limit, is assessed an additional surcharge equal to the amount of the fine imposed for the speed violation, but not less than $25. Subd. 2a.Increased speed limit when passing. Notwithstanding subdivision 2, the speed limit is increased by ten miles per hour over the posted speed limit when the driver: (1) is on a two -lane highway having one lane for each direction of travel; (2) is on a highway with a posted speed limit that is equal to or higher than 55 miles per hour; (3) is overtaking and passing another vehicle proceeding in the same direction of travel; and (4) meets the requirements in section 169.18. Subd. 3.Reduced speed required. (a) The driver of any vehicle shall, consistent with the requirements, drive at an appropriate reduced speed when approaching or passing an authorized emergency vehicle stopped with emergency lights flashing on any street or highway, when approaching and crossing an intersection or railway grade crossing, when approaching and going around a curve, when approaching a hill crest, when traveling upon any narrow or winding roadway, and when special hazards exist with respect to pedestrians or other traffic or by reason of weather or highway conditions. (b) A person who fails to reduce speed appropriately when approaching or passing an authorized emergency vehicle stopped with emergency lights flashing on a street or highway shall be assessed an additional surcharge equal to the amount of the fine imposed for the speed violation, but not less than $25. Subd. 4.Establishment of zones by commissioner. On determining upon the basis of an engineering and traffic investigation that any speed set forth in this section is greater or less than is reasonable or safe under the conditions fouled to exist on any trunk highway or upon any part thereof, the commissioner may erect appropriate signs designating a reasonable and safe speed limit thereat, which speed limit shall be effective when such signs are erected. Any speeds in excess of such limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that any speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful. On determining upon that basis that a part of the trunk highway system outside a municipality should be a zone of maximum speed limit, the commissioner may establish that part as such a zone by erecting appropriate signs showing the beginning and end of the zone, designating a reasonable and safe speed therefor, which may be different than the speed set forth in this section, and that it is a zone of maximum speed limit. The speed so designated by the commissioner within any such zone shall be a maximum speed limit, and speed in excess of such limit shall be unlawful. The commissioner may in the same manner from time to time alter the boundary of such a zone and the speed limit therein or eliminate such zone. Subd. 4a. [Repealed, 1997 c 143 s 20] Subd. 5.Zoning within local area. When local authorities believe that the existing speed limit upon any street or highway, or part thereof, within their respective jurisdictions and not a part of the trunk highway system is greater or less than is reasonable or safe under existing conditions, they may request the commissioner to authorize, upon the basis of an engineering and traffic investigation, the erection of appropriate signs designating what speed is reasonable and safe, and the commissioner may authorize the erection of appropriate signs designating a reasonable and safe speed limit thereat, which speed limit shall be effective when such signs are erected. Any speeds in excess of these speed limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that any speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful. Alteration of speed limits on streets and highways shall be made only upon authority of the commissioner except as provided in subdivision 5a. Subd. 5a.Speed zoning in school zone; surcharge. (a) Local authorities may establish a school speed limit within a school zone of a public or nonpublic school upon the basis of an engineering and traffic investigation as prescribed by the commissioner of transportation. The establishment of a school speed limit on any trunk highway shall be with the consent of the commissioner of transportation. Such school speed limits shall be in effect when children are present, going to or leaving school during opening or closing hours or during school recess periods. The school speed limit shall not be lower than 15 miles per hour and shall not be more than 30 miles per hour below the established speed limit on an affected street or highway. (b) The school speed limit shall be effective upon the erection of appropriate sighs designating the speed and indicating the beginning and end of the reduced speed zone. Any speed in excess of such posted school speed limit is unlawful. All such signs shall be erected by the local authorities on those streets and highways under their respective jurisdictions and by the commissioner of transportation on trunk highways. (c) For the purpose of this subdivision, "school zone" means that section of a street or highway which abuts the grounds of a school where children have access to the street or highway from the school property or where an established school crossing is located provided the school advance sign prescribed by the Manual on Uniform Traffic Control Devices adopted by the commissioner of transportation pursuant to section 169.06 is in place. All signs erected by local authorities to designate speed limits in school zones shall conform to the Manual on Uniform Traffic Control Devices. (d) Notwithstanding section 609.0331 or 609.101 or other law to the contrary, a person who violates a speed limit established under this subdivision is assessed an additional surcharge equal to the amount of the fine imposed for the violation, but not less than $25. Subd. 5b.Segment in urban district. When any segment of at least a quarter -mile in distance of any city street, municipal state -aid street, or town road on which a speed limit in excess of 30 miles per hour has been established pursuant to an engineering and traffic investigation by the commissioner meets the definition of "urban district" as defined in section 169.011, subdivision 90, the governing body of the city or town may by resolution declare the segment to be an urban district and may establish on the segment the speed limit for urban districts prescribed in subdivision 2. The speed limit so established shall be effective upon the erection of appropriate signs designating the speed and indicating the beginning and end of the segment on which the speed limit is established, and any speed in excess of such posted limits shall be unlawful. A copy of the resolution shall be transmitted to the commissioner at least ten days prior to the erection of the signs. Subd. 5c.Speed zoning in alleyway. Local authorities may regulate speed limits for alleyways as defined in section 169.011 based on their own engineering and traffic investigations. Alleyway speed limits established at other than ten miles per hour shall be effective when proper signs are posted. Subd. 5d.Speed limit in work zone when workers present. (a) Notwithstanding subdivision 2 and subject to subdivision 3, the speed limit on a road having an established speed limit of 50 miles per hour or greater is adjusted to 45 miles per hour in a work zone when (1) at least one lane or portion of a lane of traffic is closed in either direction, and (2) workers are present. A speed in excess of the adjusted speed limit is unlawful. (b) Paragraph (a) does not apply to a segment of road in which: (1) positive barriers are placed between workers and the traveled portion of the highway; (2) the work zone is in place for less than 24 hours; (3) a different speed limit for the work zone is determined by the road authority following an engineering and traffic investigation and based on accepted engineering practice; or (4) a different speed limit for the work zone is established by the road authority under paragraph (c). (c) The commissioner, on trunk highways and temporary trunk highways, and local authorities, on streets and highways under their jurisdiction, may authorize the use of reduced maximum speed limits in work zones when workers are present, without an engineering and traffic investigation required. The work zone speed limit must not reduce the speed limit on the affected street or highway by more than: (1) 20 miles per hour on a street or highway having an established speed limit of 55 miles per hour or greater; and (2) 15 miles per hour on a street or highway having an established speed limit of 50 miles per hour or less. (d) A work zone speed limit under paragraph (c) is effective on erection of appropriate regulatory speed limit signs. The signs must be removed or covered when they are not required. A speed in excess of the posted work zone speed limit is unlawful. (e) For any speed limit under this subdivision, a road authority shall erect signs identifying the speed limit and indicating the beginning and end of the speed limit zone. Subd. 5e.Speed limit on park road. The political subdivision with authority over a park may establish a speed limit on a road located within the park. A speed limit established under this subdivision on a trunk highway is effective only with the commissioner's approval. A speed limit established under this subdivision must be based on an engineering and traffic investigation prescribed by the commissioner of transportation and must not be lower than 20 miles per hour, and no speed limit established under this subdivision may reduce existing speed limits by more than 15 miles per hour. A speed limit established under this subdivision is effective on the erection of appropriate signs designating the speed limit and indicating the beginning and end of the reduced speed zone. Any speed in excess of the posted speed is unlawful. Subd. 5£Speed limits on certain rural residential districts. (a) A rural residential district existing and lawfully sighed before August 1, 2009, continues to qualify as a rural residential district. (b) A rural residential district existing and lawfully signed before August 1, 2009, is subject to the speed limit signed before August 1, 2009. [See Note.] Subd. 6. [Repealed, Ex 1971 c 27 s 49] Subd. 6a.Work zone speed limit violations. A person convicted of operating a motor vehicle in violation of a speed limit in a work zone, or any other provision of this section while in a work zone, shall be required to pay a fine of $300. This fine is in addition to the surcharge under section 357.021, ,,ubdivi, ion 6. Subd. 7.Burden of proof. The provisions of this chapter declaring speed limitation shall not be construed to relieve the plaintiff in any civil action from the burden of proving negligence on the part of the defendant as the proximate cause of an accident. Subd. 8.Minimum speeds. On determining upon the basis of an engineering and traffic investigation that a speed at least as great as, or in excess of, a specified and determined minimum is necessary to the reasonable and safe use of any trunk highway or portion thereof, the commissioner may erect appropriate signs specifying the minimum speed on such highway or portion thereof. The minimum speed shall be effective when such signs are erected. Any speeds less than the posted minimum speeds shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful. Subd. 9.Standards of evidence. In any prosecution in which the rate of speed of a motor vehicle is relevant, evidence of the speed of a motor vehicle as indicated on the speedometer thereof shall be admissible on a showing that a vehicle is regularly used in traffic law enforcement and that the speedometer thereon is regularly and routinely tested for accuracy and a record of the results of said tests kept on file by the agency having control of said vehicle. Evidence as to the speed indicated on said speedometer shall be prima facie evidence that the said vehicle was, at the time said reading was observed, traveling at the rate of speed so indicated; subject to correction by the amount of error, if any, shown to exist by the test made closest in time to the time of said reading. Records of speedometer tests kept in the regular course of operations of any law enforcement agency shall be admissible without further foundation, as to the results of said tests. Such records shall be available to the defendant upon demand. Nothing herein shall be construed to preclude or interfere with the cross examination or impeachment of evidence of rate of speed as indicated by speedometer readings, pursuant to the Rules of Evidence. Subd. IO.Radar; speed- measuring device; standards of evidence. (a) In any prosecution in which the rate of speed of a motor vehicle is relevant, evidence of the speed as indicated on radar or other speed - measuring device is admissible in evidence, subject to the following conditions: (1) the officer operating the device has sufficient training to properly operate the equipment; (2) the officer testifies as to the manner in which the device was set up and operated; (3) the device was operated with minimal distortion or interference from outside sources; and (4) the device was tested by an accurate and reliable external mechanism, method, or system at the time it was set up. (b) Records of tests made of such devices and kept in the regular course of operations of any law enforcement agency are admissible in evidence without further foundation as to the results of the tests. The records shall be available to a defendant upon demand. Nothing in this subdivision shall be construed to preclude or interfere with cross examination or impeachment of evidence of the rate of speed as indicated on the radar or speed - measuring device. Subd. I I.Handheld traffic radar. (a) Law enforcement agencies that use handheld radar units shall establish operating procedures to reduce the operator's exposure to microwave radiation. (b) The procedures, at a minimum, must require: (1) that the operator turn the unit off when it is not in use; (2) if the unit has a standby mode, that the operator use this mode except when measuring a vehicle's speed; (3) that the operator not allow the antenna to rest against the operator's body while it is in operation; and (4) that the operator always point the antenna unit away from the operator and any other person in very close proximity to the unit. Subd. 12.Radar jammer. For purposes of this section, "radar jammer" means any instrument, device, or equipment designed or intended for use with a vehicle or otherwise to jam or interfere in any manner with a speed - measuring device operated by a peace officer. No person shall sell, offer for sale, use, or possess any radar jammer in this state. History: (2720 -178 ) 1937 c 464 s 28; 1939 c 430 s 6; 1947 c 428 s 12,13; 1955 c 802 s 12; 1957c580sI' 1963c843s1-4; 1969c623sI' 1975c53s1; 1975c363s L2; 1976 c 166 s 7; 1979 c 60 s 1;1980 c 498 s 4.1984 c 417 s 24,25; 1986 c 444; 1987 c 319 s 1; 1991 c 298 art 4 s 9; 1993 c 26 s 1; 1993 c 61 s 1; 1994 c 635 art I s 12; 1994 c 640 s 1; 1994 c 645 s 1; 1995 c 118 s 1; 1995 c 265 art 2 s 18; 1996 c 455 art I s S 6; 1997 c 143 s 9 -11; 1997 c 159 art 2 s 20,21; 1999 c 44 s 1; 2001 c 213 s 9; ISp2003 c 19 art 2 s 27; 1 52005 c 6 art 3 s 41, 42; 2008 c 287 art I s 45; 2009 c 56 s 4, 5; 2009 c 165s1; 2010c356sI' 2014c312a�^t11 s7,8 NOTE: Subdivision 5f, paragraph (b), as added by Laws 2009, chapter 56, section 5, expires when the speed limit signs erected before August 1, 2009, are replaced. Laws 2009, chapter 56, section 5, the effective date. Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All rights reserved. ATTACHMENT 2 STATE STATUTE CITY OF SHOREWOOD RESOLUTION NO. 14- A RESOLUTION SETTING SPEED LIMIT ON STRAWBERRY LANE WHEREAS, the Shorewood City Council received concerns of speed issues on Strawberry Lane; and WHEREAS, on November 24, 2014, the Shorewood City Council gave consideration to said speed conditions on Strawberry Lane. NOW, THEREFORE BE IT RESOLVED the City Council of Shorewood does hereby direct the Director of Public Works to erect 25 mph signs on Strawberry Lane and that the speed for said roadway shall be enforced at 25 mph. ADOPTED by the City Council of the City of Shorewood this 24h day of November, 2014. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #10A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Anderson /Wade — Appeal for Extension of Deadline to Correct Zoning Violations Meeting Date: 24 November 2014 Prepared by: Brad Nielsen Attachments: Zoning Violation Letter, dated 7 November 2014 Appellant's Letter, dated 15 November 2014 Policy Consideration: Should Paul Anderson and Robin Wade be granted additional time to comply with an order to correct zoning violations on their property at 5765 Echo Road? Background: Paul Anderson and Robin Wade have been cited for erecting several tarp structures on their property, in violation of Shorewood's Zoning and Building Codes (see attached Violation Letter, dated 7 November 2014). Their reason for erecting the structures was to store household items from their flood - damaged basement while repairs were being made. Although the letter was not sent until this month, the complaint was initially received in August. When the appellants' plight was explained to the complainant, the complainant consented to delaying the complaint, based on assurances made to staff from Mr. Anderson and Ms. Wade that the violations would be corrected by 1 November. As explained in their letter, the appellants have removed three of the offending structures, but one remains on the site. They have asked for an extension of time (8 December, 2104) to remove the last structure. When staff originally contacted the appellants we attempted to convince them that a better choice would have been to rent some mini - storage space, especially given our recent experience with the availability of contractors. Financial or Budget Considerations: Staff time associated with inspection and enforcement of zoning and building regulations. Options: Grant additional time as requested, or demand immediate compliance. Recommendation / Action Requested: If the Council grants the extension, the deadline should be strictly enforced, especially in light of the time already given. An inspection should be scheduled for 9 December after which, if the violation remains, administrative fines should be imposed on a weekly basis. This gives the appellants the choice of moving the household items into the house, or into a mini - storage, or paying the penalties. Next Steps and Timelines: See suggested deadlines above. Connection to Vision / Mission: Code enforcement contributes to a healthy environment and sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF -SHORTO.OI� 5755 COUNTR.Y.CLUB ROAD '• SHOREWOOD,= MINNESOTA 55331,'L892.7,- (952).960-7900 FAX (952) 474 -628't wwwxl.shorewood . mnms • D1tytia11@c1.sh6rewood;mn.us , f 7 Noveiber, 2014 Robin Wade and Paul Anderson 5765 -Echo Road Shorewood, MN 55331 ing violaios =5Re: Zon 765 Echo Road •33-1.17- 23'-41 -002 Ms.. Wade and NIr:. Anderson: It has come,to oiu,attention that certain City Code violations exist on your property at the> above referenced address.. -Upon inspection of the premises, the following'' violations of Shorewood's Zoning Code (Chapter 1201) was :found t Four.cainopy /tent structures located hi various places on your property The Shorewood Zoning Code; Section. 120.1.03; Subd:.7.b.(:l) states "All: detached accessory buildings in excess of 150 square feet in floor area that are accessory to residential dweling'units shah be " .constructed with materials and" a design compatible with the general character of the principal structure on the '1ot " *Furthermore; 'accessoiy "structures over 120 square feet in floor, area require a building. perrriit. -The structures in question :are unable to coriiply with the State:Building Code. This is: o, advise you that your. use of the' above- ieferenced property rs m violation of Shorewood zoning regulations.and that'the violations-must be corrected immediately. ".Your property will be inspected for coinplance:on 17 November 2014.' Any violation found to exist at or afteralaf time -will be subject to Administrative Enforcement -which carries apenalty'starting at $300 If you Wish to`appeal this older: to`the City Council, you must do so, in writing; by 1:7 November 2014 - Your'appeal must state wiry you' can'iiot or will not correct the violations;, or if you request addrtrorial' time foi'coin .1' pipe; liow* much time. Your written appeal will stop furtlier action until such trme.as fire City Council has considered the matter:.This appeal Would,be scheduled for the 24 November 2014 City Council meeting. If you have `any ,questions +relative.to this letter, please do -riot hesitate to contact my office: CITY F SHOREWOOD all L�x Bradley J: Nielse �. „ Planting Director 1 parr PRINTED ON RECYCLED PAPER . - _ Hennepin County GIS - Printable Map �t �w - ? Page 1 of 2 Map Scale: 1" = 400 ft. N Print Date: 10/29/2014 R,41111 This map is a compilation of data from various sources and is furnished "AS IS" with no representation or warranty expressed or implied, including fitness of any particular purpose, merchantability, or the accuracy and completeness of the information shown. http: / /gis.hennepin.us /Property /print/default. aspx ?C= 453760.1613 0000073,4971786.8661... 10/29/2014 ,4 mm r Ir it K•• \ L A� r � �. �� X; �. • lam. ) � 1 II •� �y t . f. r Ir it K•• A� •� �y t By Hand Delivery City of Shorewood 5755 Country Club Road Shorewood, MN 55331 -8927 Attn: Bradley J. Nielsen, Planning Director Re: November 7, 2014 Letter regarding zoning violations — 5765 Echo Road — P.I.N.: 33- 117 -23 -41 -002 Dear Brad: This letter is to acknowledge our receipt of your letter referenced above. Please be advised that we are endeavoring to come into full compliance with Shorewood Zoning Code, Section 1201.03, Subd. 7.b.(1). As you are aware, our noncompliance with the Code was caused by severe flooding in our basement during the summer, our discovery of issues requiring prompt remediation, including with respect to radon, and the. difficulty in finding contractors to perform the myriad tasks required to inspect, clean and repair damage done to our basement and furnishings. As of this point, we have only a single tent remaining in our back yard, as all other tents have been removed. We will take down the final tent once the repair work has been completed. We anticipate presently that will be completed by or before November 23`d Notwithstanding our anticipated timetable, given the weather and the fact that I severely injured an ankle last weekend, in the abundance of caution we must appeal this order to the City Council and request that we be granted until December 8th to complete the removal of the last tent. Rig rds, Paul Anderson Robin Wade k,\ ;\ City of Shorewood Council Meeting Item Title / Subject: Request from "myHealth For Teens and Young Adults" Meeting Date: November 24, 2014 Prepared by: Bill Joynes, City Administrator Attachments: My Health Letter of Request #10C MEETING TYPE Regular Meeting At the invitation of Mayor Zerby and Councilmember Hotvet, Twila Grout and I met with Geralyn Hausback, Executive Director of "myHealth For Teens and Young Adults" about the possibility of locating a satellite clinic at the SouthShore Center. After discussing the clinic's needs and touring the Center, I requested Ms. Hausback submit a proposal to the City for consideration outlining their thoughts on how a contract might be structured. Their proposal deviates from our current policies in that it requests that the space be provided free of charge by the City. Their letter of request is attached for your information. Council Action If the Council wishes to proceed with the proposed arrangement it should direct staff to execute a rent free agreement for use of the space with myHealth. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 November 5, 2014 Dear Mayor Gaylord, tit mmyi W well ineans sttCyirkq tveli i or- ineeim myHealth For Teens & Young Adults is excited about a possible collaboration and partnership with the City of Shorewood. myHealth is seeking a satellite clinic in order to provide services to youth in the Western Suburbs ages 12 -23. We recently toured the Southshore Center. myHealth closed our Excelsior clinic location in January of 2014 due to the high costs of maintaining a 130 year old building. We have since received feedback from numerous clients stating that they miss the convenience of the Excelsior location and are having difficulty getting out to the Hopkins clinic for ongoing medical care. To operate a satellite clinic at the Southshore Center, myHealth would need: • Space to accommodate a medical team of 5 -6 staff members to run the clinic. Our staff members include a nurse practitioner, 1 -2 RN's, a lab person, a greeter /receptionist /scheduler, and a mental health provider. • A private space with a sink for lab work. • A private space big enough to include an exam table. • A private space for the mental health counselor to meet with clients. We had discussed using the Executive Director's Office or the office in the closet. • An additional space for patient intake. We discussed using the Executive Director's Office or the office in the closet for intake. • As the clinic site becomes more utilized there may be a need to add a second nurse to work with walk in clients so we may need one additional private space at that time (maybe the library). • Storage space to store some equipment and the large portable exam table. • Space in the front lobby to set up a small reception area for clients to check in and fill out paper work. • Internet access and occasional use of a fax machine. Before opening the satellite site, there would be a need a significant amount of advertising a few months in advance to make sure youth in the community know where and when they are able to access care at this new site. The plan would be to have one clinic a month on a Thursday or Friday 12 -5pm. Once the clinic started to fill each month, we would then discuss the possibility of moving to two days a month. II rrIiyl " " "" e a I "t . '1h III"7 "'III III". o III" V..Iloplkhris Uinic 8, office 1.5 Eighth love S. Hopkins, P✓iiV 55343 foC(x)iiyi N�ealilViiciuic °n,oirl P: 952.767.0815 W''xcell ioir C Uirk 478 Second St Excelsior, MN 55331. F: 952.474.0315 0 tit mmyi W well ineans sttCyirkq tveli i or- ineeim We currently have a very successful and busy new satellite clinic in Downtown Chaska at the East Creek Building. They are providing the space rent free, but do ask that we pay a monthly cleaning charge of $50. myHealth provides over $1.1 Million in uncompensated health care to youth in Western Hennepin, Carver and Scott County. We would like to set up a similar contract with the Southshore Center if possible. We currently do not have funding to support our satellite clinics, but are seeking support from community members and organizations that would be willing to partner with myHealth by providing free space for our satellite clinics so that as a community we may meet the needs of our youth. Our mission began in this community 42 years ago by members of your community. We fully understand that there are limited resources in the Western suburbs, and part of our mission at myHealth is meeting the needs of the youth in the community by increasing access to health care. We are grateful for the opportunity to discuss the possibility of a satellite clinic in the Shorewood area. Please let us know if you have additional questions as you discuss this possible partnership. Thank you, ep-v{�4� ------ Gerilyn Hausback Executive Director II rrIiyl " " "" e a I "t . '1h III"7 "'III III". o III" V ° °Il 1pIkhris Uinic 8, office W''xcell ioir C krdc 1.5 Eighth love S. 478 Second St Hopkins, P✓iiV 55343 Excelsior, IviN 55331. foC(x)iiyiy ate l- tlViiciiiiiin,oir�! F: 952.767.0815 F: 952.474.0315 #10c MEETING TYPE Regular Meeting City of Shorewood Council Meeting Item Title / Subject: RFP for Professional Auditing Services Meeting Date: November 24, 2014 Prepared by: Bruce DeJong Attachment: Draft RFP Policy Consideration: Should the City request proposals for auditors for the next three years? Background: State statute requires that the City has an audit performed by a CPA firm each year. The last time we reviewed proposals was in 2008. At that time the City Council accepted a three year proposal with an optional extension for an additional three years. Those proposals covered fiscal year audits for 2008 -2013. It is good practice to periodically review contractors pricing. Since we have been out of the market for six years, other vendors may be interested in performing the audit. This is essentially the same RFP that was used six years ago. A few highlights of the RFP include: 1. Request for quotes for a three -year contract, with an optional three year period. 2. Screening of the proposals by a three - member Auditor Selection Committee comprised of the City Administrator, the City Finance Director /Treasurer, and one council member. The Auditor Selection Committee would then make a recommendation to the City Council. (The time commitment is estimated as 2 or 3 meetings. 3. The RFP would be posted on the League's website in addition to soliciting proposals from selected firms. Financial or Budget Considerations: Estimated costs for an annual audit are included in the General Fund budget. Options: The City Council may choose to: 1. Accept the staff recommendation and authorize issuance of the RFP. Amend the RFP and authorize issuance of the amended RFP. 3. Do not issue the RFP and direct staff to negotiate a fee with Adbo Eick & Meyers, LLP. Recommendation / Action Requested: Staff recommends approval of the attached RFP for Professional Auditing Services and selection of a Council member to participate on the Auditor Selection Committee. Next Steps and Timelines: Staff will submit the RFP to qualified audit firms actively involved in the government audit market. Connection to Vision / Mission: This process contributes to sound financial management through acquisition of cost effective services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 City of Shorewood, MN Request for Proposal Professional Auditing Services For Fiscal Years Ending 2014, 2015, 2016 November, 2014 CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD SHOREWOOD, MINNESOTA 55331 -8927 (952) 960 -7903 www.ci.shorewood.mn.us TABLE OF CONTENTS I. INTRODUCTION A. General Information B. Instructions C. Terms of Engagement D. Subcontracting IL NATURE OF SERVICES REQUIRED A. General B. Scope of Work to be Performed C. Auditing Standards to be Followed D. Reports to be Issued E. Reporting to the Finance Committee F. Special Considerations G. Working Paper Retention and Access to Working Papers III. DESCRIPTION OF THE GOVERNMENT A. Name and Telephone Number of Contact Person B. Background Infommation C. Fund Structure D. Budgetary Basis of Accounting E. Federal and State Financial Assistance F. Pension Plans G. Component Units H. Magnitude of Finance Operations IV. TIME REQUIREMENTS A. Proposal Calendar B. Notification and Contract Dates C. Schedule for the 2014 Fiscal Year Audit 1. Interim Work 2. Detailed Audit Plan and Programs 3. Fieldwork 4. Draft Reports D. Date Final Report is Due V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR AND REPORT PREPARATION A. Finance Department and Clerical Assistance B. Work Area, Telephone, Photocopying and Internet Access C. Report Preparation VI. PROPOSAL REQUIREMENTS A. General Requirements 1. Submission of Notification of Interest 2. Inquiries 3. Submission of Proposals B. Proposal 1. General Requirements 2.Independence 3. License to Practice in Minnesota 4. Firm Qualifications and Experience 5. Partner, Supervisory and Staff Qualifications and Experience 6. Similar Engagements with Other Government Entities 7. Specific Audit Approach 8. Identification of Anticipated Potential Audit Problems 9. Report Format C. Dollar Cost Bid 1. Total All - Inclusive Maximum Price 2. Rates by Partner, Specialist, Supervisory and Staff Level Times Hours Anticipated for Each 3. Out -of- pocket Expenses in the Total All - inclusive Maximum Price and Reimbursement Rates 4. Rates for Additional Professional Services 5. Manner of Payment VII. EVALUATION PROCEDURES A. Audit Selection Committee B. Evaluation Criteria 1. Mandatory Elements 2. Technical Qualifications 3. Price C. Oral Presentations D. Final Selection E. Right to Reject Proposals F. Current Audit & Accounting Service Hours ATTACHMENTS A. Proposer Warranties B. Schedule of Proposed Fees for City of Shorewood Audit I. INTRODUCTION A. General Information The City of Shorewood is requesting proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending December 31, 2014, 2015, 2016. This audit is to be performed in accordance with U.S. Generally Accepted Auditing Standards (GAAP). These are the standards set forth for financial audits in the General Accounting Office's (GAO) Government Auditing Standards, the provisions of the Federal Single Audit Act as amended, and U.S. Office of Management and Budget (OMB) Circular A -133, Audits of States, Local Governments, and Non -profit Organizations. To insure a fair review and selection process, firms submitting proposals are specifically requested not to make other contacts to the City staff or a council member regarding these proposals. There is no expressed or implied obligation for the City of Shorewood to reimburse responding firms for any expenses incurred in preparing proposals in response to this request. B. Instructions To be considered, five (5) copies of a proposal must be received by Bruce DeJong, Finance Director /Treasurer, at 5755 Country Club Road, Shorewood, MN 55331 by 4:OOP.M. on December 30, 2014. The City of Shorewood reserves the right to reject any or all proposals submitted. The proposal must include the standard forms provided as Attaclunents A and B herein. Supporting material may be submitted; however, the decision in selecting the most responsive proposer will be based on the standard proposal forms provided. All information submitted shall be treated as proprietary information. Requests for clarification or additional information should be made in writing to the City's Finance Director /Treasurer at the above stated address, no later than December 10, 2014. Requests received after that date will not be answered. Written responses to questions will be mailed to all proposers by September 17, 2008. Proposals submitted will be evaluated by the Audit Selection Committee, which may consist of the City Administrator, the Finance Director /Treasurer, a City Council Member, and industry experts. During the evaluation process the City reserves the right, where it may serve the City's best interest, to request additional information or clarifications from responding firms, or to allow corrections of errors or omissions. At the discretion of the City, firms submitting proposals may be requested to make oral presentations as part of the evaluation process. The City reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the engagement letter between the City of Shorewood and the firm selected. It is anticipated that the selection of a firm will be completed by January 12. Following the notification of the selected firm, it is expected a Letter of Engagement will be executed by January 23, 2014. C. Term of Engagement An initial 3 -year contract is contemplated subject to annual review of price and performance, along with an option to renew for an additional 3 -year period. The 3 -year renewal option will be at the sole discretion of the City, with scope of services and pricing to be negotiated. D. Subcontracting Following the award of the audit contract, no subcontracting will be allowed without the express prior written consent of the City of Shorewood. IL NATURE OF SERVICES REQUIRED A. General The City of Shorewood is soliciting the services of qualified firms of certified public accountants to audit its financial statements for the fiscal years ending December 31, 2008, 2009 and 2010. This audit is to be performed in accordance with the provisions contained in this request for proposals. B. Scope of Work to be Performed The City of Shorewood desires the auditor to express an opinion on the fair presentation of its basic financial statements in conformity with generally accepted accounting principles. The auditor shall also be responsible for performing certain limited procedures involving required supplementary information required by the Governmental Accounting Standards Board as mandated by generally accepted auditing standards. The auditor is not required to audit the statistical section of the report. The auditor is required to prepare the Comprehensive Annual Financial Report, and perform an annual review to determine necessary steps so that the City may apply to receive a Certificate of Achievement for Excellence in Financial Reporting during this engagement. The City has been the recipient of the Certificate of Achievement for Excellence in Financial Reporting for the past consecutive 15 years. C. Auditing Standards to Be Followed To meet the requirements of this request for proposals, the audit shall be performed in accordance with: • The generally accepted auditing standards in the United States of America. • The standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. • The provisions of the Single Audit Act (as amended). • The provisions of U.S. Office of Management and Budget (OMB) Circular A -133. • The provisions of the Minnesota Legal Compliance Audit Guide for Local Government. D. Reports to be Issued Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue: 1. A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles. 2. A report on the compliance and internal control over financial reporting based on an audit of the financial statements. 3. A report on compliance with applicable laws and regulations. In the required report(s) on internal controls, the auditor shall communicate any reportable conditions found during the audit. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. Reportable conditions that are also material weaknesses shall be identified as such in the report. Non - reportable conditions discovered by the auditors shall be reported in a separate letter to management, which shall be referred to in the report on internal controls. The reports on compliance shall include all instances of noncompliance, irregularities and illegal acts. Auditors shall be required to make an immediate, written report of all irregularities and illegal acts or indications of illegal acts of which they become aware to the City Council and the City Administrator. E. Reporting to the Shorewood City Council Auditors shall assure themselves that the City of Shorewood's City Council is informed of each of the following: 1. The auditor's responsibility under generally accepted auditing standards 2. Significant accounting policies 3. Management judgments and accounting estimates 4. Significant audit adjustments 5. Other information in documents containing audited financial statements 6. Disagreements with management 7. Management consultation with other accountants 8. Major issues discussed with management prior to retention 9. Difficulties encountered in perfomIing the audit 10. Special Considerations The City of Shorewood will send its comprehensive annual financial report to the Government Finance Officers Association of the United States and Canada for review in their Certificate of Achievement for Excellence in Financial Reporting program. G. Working Paper Retention and Access to Working Papers All working papers and reports must be retained, at the auditor's expense, for a minimum of three (3) years, unless the firm is notified in writing by the City of Shorewood of the need to extend the retention period. The auditor will be required to make working papers available, upon request, to the following parties or their designees: • City of Shorewood • Office of the State Auditor • U.S. General Accounting Office (GAO) • Parties designated by the federal or state governments or by the City of Shorewood as part of an audit quality review process. • Auditors of entities of which the City of Shorewood is a sub - recipient of grant funds In addition, the firm shall respond to the reasonable inquiries of successor auditors and allow successor auditors to review working papers relating to matters of continuing accounting significance. III. DESCRIPTION OF THE GOVERNMENT A. Major Contact Person The auditor's principal contact with the City will be Bruce DeJong, Finance Director /Treasurer, or a designated representative, who will coordinate the assistance to be provided by the City of Shorewood to the auditor. B. Background Information • The City of Shorewood is located in Hennepin County and serves an area of 6 square miles with an approximate population of 7,500. • The City of Shorewood's fiscal year is January 1 to December 31. • The City is a statutory City with a Mayor- Council form of government. • The City provides services to its citizens which include police and fire services (police services contracted with South Lake Minnetonka Police Department; fire services contracted with the Excelsior Fire Department), parks, street construction and maintenance, land -use planning, and code enforcement. The City also provides water, sanitary sewer, and storm sewer management services. More detailed information on the government and its finances may be found in the 2014 General Fund Budget and 2013 CAFR, which are available on the city's website at www.shorewood.mn.us. C. Budgetary Basis of Accounting The City prepares its budgets on a basis consistent with generally accepted accounting principles. D. State Financial Assistance During the fiscal year to be audited, the City does not expect to have received in excess of $500,000 of State assistance from various programs. The specific programs and information will be available prior to the interim work. E. Pension Plans All full time and certain part -time employees of the City are covered by defined benefit pension plans administered by the Public Employees Retirement Association of Minnesota (PERA). The association administers the Public Employees Retirement Fund and the Public Employees Fire Fund which are cost sharing, multiple employer retirement plans. F. Magnitude of Finance Operations The finance department is headed by Bruce DeJong, Finance Director /Treasurer, and consists of I additional employee. The principal functions performed, and the number of employees assigned to each area, are as follows: IV. TIME REQUIREMENTS A. Proposal Calendar Request for proposal issued November 25, 2014 Due date for proposals December 23, 2014 B. Notification and Contract Dates Selected firm notified January 12, 2014 Engagement Letter executed January 23, 2014 C. Schedule for 2014 Fiscal Year Audit The City will have all records ready for audit and all management personnel available to meet with the firm's personnel at a date that is mutually convenient. Each of the following should be completed by the auditor no later than the dates indicated. 1. Interim Work The auditor shall complete interim work by February 13, 2015. 2. Detailed Audit Plan The auditor shall provide by January 31, 2015, to the City both a detailed audit plan and a list of all schedules to be prepared by the City. 3. Fieldwork The auditor shall complete all fieldwork by May 15, 2015. 4. Draft Reports The auditor shall have reviewed drafts of the audit report(s) and completed auditor's report for the CAFR by May 31, 2015. D. Date Final Report is Due The auditor shall prepare draft financial statements, notes, required supplementary schedules and statistical data by June 1, 2015. The auditor shall provide all recommendations, revisions, and suggestions for improvement to the City by June 1, 2015. The final auditor reports and ten signed copies should be delivered to the Finance Director/ Treasurer by June 1, 2015. The auditor shall present the audit report to the City Council at a regular meeting in June, 2015. V. ASSISTANCE TO BE PROVIDED TO THE AUDITOR& REPORT PREPARATION A. Finance Department and Clerical Assistance The finance department staff and responsible management personnel will be available during the audit to assist the firm by providing information, documentation, and explanations. The preparation of confirmations will be the responsibility of the City. B. Work Area, Telephones, Photocopying and FAX Machines The City will provide the auditor with reasonable work space, desks, and chairs. The auditor will also be provided with access to telephone lines, photocopying facilities and internet access. C. Report Preparation (CAFR) Report preparation, editing, and printing shall be the responsibility of the Auditor. VI. PROPOSAL REQUIREMENTS A. General Requirements 1. Time will be made available to Audit Firm for an on -site visit should one be desired. 2. Inquiries concerning the request for proposals and the subject of the request for proposals must be made to: Bruce DeJong, Finance Director /Treasurer 5755 Country Club Road Shorewood, MN 55331 952- 960 -7903 bdej ongCa�ci. Shorewood. mn.us 3. Submission of Proposals The following material is required to be received by September 30, 2008 for a proposing firm to be considered: A master copy (so marked) of a Technical Proposal and four copies to include the following: 1) Title Page showing the request for proposals subject; the firm's name; the name, address, and telephone number of the contact person; and the date of the proposal. 2) Transmittal Letter - A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes it to be best qualified to perform the engagement, and a statement that the proposal is a firm and irrevocable offer for 90 days. 3) Proposal — The detailed proposal should follow the order set forth in Section VI. B. of this request for proposals. Proposers should send the completed proposal to the following address: Bruce DeJong, Finance Director /Treasurer 5755 Country Club Road Shorewood, MN 55331 952- 960 -7903 bdej ongCa�ci. Shorewood. mn.us C. Proposal 1. General Requirements The purpose of the Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake an independent audit of the City of Shorewood in conformity with the requirements of this request for proposals. As such, the substance of proposals will carry more weight than their form or manner of presentation. The Technical Proposal should demonstrate the qualifications of the firm and of the particular staff to be assigned to this engagement. It should also specify an audit approach that will meet the request for proposals requirements. The Proposal should address all the points outlined in the request for proposals. The Proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements ofthe request for proposals. While additional data may be presented, the following subjects, items No. 2 through 10, must be included. They represent the cliteria against which the proposal will be evaluated. 2. Independence The firm should provide an affirmative statement that is independent of the City as defined by generally accepted auditing standards /the U.S. General Accounting Office's Government Auditing Standards. The firms should also list and desclibe the firm's professional relationship involving the City or any of its agencies for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit. In addition, the firm shall give the City written notice of any professional relationships entered into during the period of this agreement. 3. License to Practice in Minnesota An affirmative statement should be included that the firm and all assigned key professional staff are properly registered and licensed to practice in Minnesota. 4. Firm Qualifications and Experience The proposer should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the professional staff to be employed in this engagement on a full-time basis and the number and nature of the staff to be so employed on a part -time basis. If the proposer is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified and the firm that is to serve as the principal auditor should be noted, if applicable. The firm is also required to submit a copy of the report on its most recent external quality control review, with a statement whether that quality control review included a review of specific government engagements. The firm shall also provide information on the results of any federal or state desk reviews or field reviews of its audits during the past three (3) years. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations. 5. Partner, Supervisory and Staff Qualifications and Experience Identify the principal supervisory and management staff, including engagement partners, managers, other supervisors and specialists, who would be assigned to the engagement. Indicate whether each such person is registered or licensed to practice as a certified public accountant in Minnesota. Provide information on the government auditing experience of each person, including infomlation on relevant continuing professional education for the past three (3) years and membership in professional organizations relevant to the performance of this audit. Provide as much information as possible regarding the number, qualifications, experience and training, including relevant continuing professional education, of the specific staff to be assigned to this engagement. Indicate how the quality of staff over the teml of the agreement will be assured. Engagement partners, managers, other assigned staff may be changed if those personnel leave the firm, are promoted, or are assigned to another office, provided that the replacements have substantially the same or better qualifications or experience. The City retains the right to approve or reject replacements. 6. Similar Engagements with Other Government Entities For the firm's office that will be assigned responsibility for the audit, list the most significant engagements performed in the last five years that are similar to the engagement described in this request for proposal. These engagements should be ranked on the basis of total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact. 7. Specific Audit Approach The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section II of this request for proposal. In developing the work plan, reference should be made to such sources of information as the City's budget and related materials, organizational charts, manuals and programs, and financial and other management information systems. Proposers will be required to provide the following information on their audit approach: A. Proposed segmentation of the engagement B. Level of staff and number of hours to be assigned to each proposed segment of the engagement C. Sample size and the extent to which statistical sampling is to be used in the engagement 8. Identification of Anticipated Potential Audit Problems The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will be requested from the City. 9. Report Format The proposal should include sample formats for required reports. C. Dollar Cost Bid 1. Total All- Inclusive Maximum Price The dollar cost bid should contain all pncmg information relative to performing the audit engagement as described in this request for proposal. The total all- inclusive maximum price to be bid is to contain all direct and indirect costs including all out -of- pocket expenses. The City will not be responsible for expenses incurred in preparing and submitting the proposal. Such costs should not be included in the proposal. 2. Indicate anticipated rates and hours by staff level The dollar -cost bid should include a schedule of professional fees and expenses that supports the total all- inclusive maximum price. 3. Out of Pocket Expenses All estimated out -of- pocket expenses to be reimbursed should be presented. All expense reimbursements will be charged against the total all- inclusive maximum price submitted by the firm. 4. Rates for Additional Professional Services If it should become necessary for the City to request the auditor to render any additional services to either supplement the services requested in this RFP or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the City and the firm. Any such additional work agreed to between the City and the firm shall be perfommed at the same rates set firm in the schedule of fees and expenses included in the dollar cost bid. 5. Manner of Payment Progress payments will be made on the basis of hours of work completed during the course of the engagement and out -of- pocket expenses incurred in accordance with the firm's dollar cost bid proposal. Interim billing shall cover a period of not less than a calendar month. VII. EVALUATION PROCEDURES A. Auditor Selection Committee Proposals submitted may be evaluated by the Auditor Selection Committee, and subsequently by the Shorewood City Council. The City of Shorewood reserves the right to retain all proposals submitted and use any idea in a proposal regardless of whether that proposal is selected. B. Evaluation Criteria Proposals will be evaluated using three sets of criteria. Firms meeting the mandatory criteria will have their proposals evaluated and scored for both technical qualifications and price. The following represent the principal selection criteria which will be considered during the evaluation process. 1. Mandatory Elements a. The audit firm is independent and licensed to practice in Minnesota. b. The firm has no conflict of interest with regard to any other work performed by the firm for the City. c. The firm adheres to the instructions in this request for proposal on preparing and submitting the proposal. d. The firm submits a copy of its last external quality control review report and the firm has a record of quality audit work. 2. Technical Qualifications a. Expertise and Experience 1. The firm's past experience and perfomlance on comparable government engagements. 2. The quality of the firm's professional persomI el to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation. b. Audit Approach a. Adequacy of a proposed staffing plan for various segments of the engagement. b. Adequacy of sampling techniques. c. Adequacy of analytical procedures. 3. Price C. Oral Presentations During the evaluation process the City may, at its discretion, request any one or all firms to make oral presentations. Such presentations will provide firms with an opportunity to answer any questions the City may have on a firm's proposal. D. Final Selection The Audit Selection Committee will recommend to the City Council the appointment of an independent CPA firm judged to be the most responsive and responsible proposer, for the auditing services requested. The final decision with respect to the appointment will be made by the City Council. E. Right to Reject Proposals Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the engagement letter between the City and the firm selected. The City of Shorewood reserves the right without prejudice to reject any or all proposals. ATTACHMENT A PROPOSER WARRANTIES A. Proposer warrants that it is willing and able to comply with State of Minnesota laws with respect to foreign (non- state) corporations. B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees or agents thereof. C. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the prior written permission of the City. D. Proposer warrants that all information provided by it in connection with this proposal is true and accurate. Signature of Official: Name (typed): Title: Firm: Date #11A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Koerting — Appeal for Extension of Deadline to Correct Nuisance Violations Meeting Date: 24 November 2014 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Policy Consideration: Should Kert Koerting be granted an additional extension time to comply with an order to remove nuisance items from his property at 20325 Excelsior Boulevard? Background: In July of this year, the City Council granted Mr. Koerting a 90 -day extension to comply with a notice to remove certain zoning and nuisance violations on his property. The length of the extension was longer than is typically granted due to the scale of the cleanup effort required. Staff has worked with Mr. Koerting over the past few months in an attempt to achieve compliance with City Codes. While some significant progress has been made, certain violations still remain on the property. On the positive side: all vehicles on the property are now currently licensed and operable; violations on the west side (front) of the property have been removed as well as most items on the south side of the property. Violations remaining are primarily on the east end of the property and consist of some machinery, scrap metal and an old skid -steer vehicle and its accessories. Staff feels that Mr. Koerting became somewhat side - tracked in his cleanup efforts by trying to use up /install building materials intended for "future projects ". We suggested to him that he focus on more serious elements of the violations and progress has been noted. Financial or Budget Considerations: Staff time associated with inspection and enforcement of code violations. This case may very well ultimately involve City Attorney time, court costs and costs to clean up the property, all of which is undetermined at this time. Options: Continue to work with Mr. Koerting to achieve compliance; begin assessing administrative penalties; or turn the matter over to the City Attorney for legal action. Recommendation / Action Requested: The City Council's initial extension of time is considered to be quite generous and Mr. Koerting has responded with a good faith effort to comply with City Codes. Unfortunately, compliance has fallen somewhat short. Ordinarily we would recommend that administrative penalties be imposed, but in this case it may be necessary to seek further legal action through the court system, allowing the City to clean up the remaining violations and assess the property for the costs. In light of Mr. Koerting's good faith efforts thus far, and the progress that has been made, it is suggested that he be given a little more time to comply. Specifically, he should be directed to remove the remaining violations (e.g., old snowmobile, lawn mowers, and scrap metal from the southeast portion of the site by 8 December. Further, he should be directed to remove the skid -steer vehicle and its accessories from the site by the end of the year. Failing to comply would then result in the matter being turned over to the City Attorney for further legal action. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Next Steps and Timelines: See suggested deadlines above. Connection to Vision / Mission: Code enforcement contributes to a healthy environment and sustainable tax base. #12.A.1. CITY OF SHOREWOOD UM25755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mmus Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule — PROJECT SCHED ULED FOR RE -BID IN 2015 0 Planning Commission recommendation to Council re trail segment for following year 0 Council authorizes preparation of survey and Feasibility Report 0 Survey (30 days) — May 0 Feasibility Report (30 days) — June 0 Planning Commission review of feasibility report and trail walk — July 0 Planning Commission recommendation to Council re Feasibility Report 0 Council approves Feasibility Report 0 Planning Commission holds Neighborhood Meeting (Open House) 0 Council award of land acquisition services and authorizes preparation of Plans and Specifications 0 Preparation of Plans and Specifications (90 days) ■ 95% Complete submittal to MnDOT 7/01/14 ■ MnDOT Review Complete 7/31/14 ■ CC Authorization to Advertise for bids 6/23/14 ■ Open Bids 8/19/14 ■ CC consideration of Award 8/25/14 L Land Acquisition Process (start approx. mid -way through plans and specs) • Land Acquisition process not required due to design modifications • Individual temporary easements or rights of entry may be required • Reduces project schedule 0 Neighborhood post -bid meeting 10/30/14 ❑ City possession of easements /letter of compliance N/A ❑ Groundbreaking Ceremony TBD ❑ Begin Construction TBD ❑ Construction substantially complete — Phase 1 Construction TBD ❑ Construction substantially complete — Phase 2 Construction TBD ❑ Ribbon Cutting Ceremony TBD ❑ Restoration complete TBD Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2 Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule ■❑ Planning Commission recommendation to Council re trail segment for following year 6/03/14 Council authorizes preparation of survey and Feasibility Report 6/23/14 Survey (30 days) — (In Process) 7/14/14 — 9/10/14 Feasibility Report (30 days) — 8/18/14 - 10/10/14 Planning Commission review of feasibility report and trail walk 10/21/14 Planning Commission recommendation to Council re Feasibility Report 10/21/14 Council approves Feasibility Report 10/27/14 Planning Commission holds Neighborhood Meeting (Open House) 10/30/14 Council award of land acquisition services and authorizes preparation of Plans 12/08/14 and Specifications Preparation of Plans and Specifications (90 -120 days) 12/11/14- 4/10/15 ❑ Land Acquisition Process (start approx. mid -way through plans and specs) 12/30/14- 7/27/15 • Complete parcel descriptions and legal descriptions • Review proposed easements with staff/attorney • Letters to property owners regarding survey staking • Field stake proposed easements for Appraiser /RW Agent • Easement viewing — parcel owner and RW Agent on -site • Appraisal information • Appraisal review • Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners ❑ Neighborhood informational meeting (Open House) ❑ Begin eminent domain action ❑ Council approves Plans and Specifications and authorizes ad for Bids ❑ Receive bids for construction ❑ City possession of easements /letter of compliance ❑ Council awards Construction Contract ❑ Neighborhood preconstruction meeting ❑ Groundbreaking Ceremony ❑ Begin Construction ❑ Construction substantially complete ❑ Ribbon Cutting Ceremony ❑ Restoration complete 5/19/15 2/09/15 5/25/15 6/08/15 6/22/15 6/22/15 6/30/15 6/30/15 7/06/15 10/15/15 10/31/15 11/15/15 MEMORANDUM #12.A.2. Date: November 24, 2014 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: October, 2014 General Fund Monthly Budget Report The 2014 General Fund continues to follow closely with the budget. Revenues are behind the pace of 2013 but that is due to the sale of the city -owned house last year. Expenditures are a little higher than 2013 at this point in the year. GENERAL FUND REVENUES • Taxes - Please remember that property taxes come in three big chunks — one in June, one in July, and one in December. With property taxes comprising about 90% of total revenues, the amount on this report is pretty close to what we would expect through August. • Licenses & Permits — This revenue source is substantially higher than budget because of the new home construction associated with subdivisions approved in the last year. • Investment earnings are allocated at the end of the year, so not much is posted during the year. • Other charges for service and miscellaneous revenues are tracking close to what we would expect. M 101 01:7_\ a I111►i 7 D►:��i► '1 `7 • Council — This budget is over in transfers because we decided to move the proceeds from the house sale to the Park Improvement Fund in 2014 rather than 2013. • Administration — This budget is lower than expected because the Recreation Coordinator is spending more time in Recreation activities than. general administration. • Professional Services — This budget exceeds the expected percentage because we pay Hennepin County half of their budget in January and half in June. We are likely to exceed budget based on additional attorney costs and Hennepin County charges. • Municipal. Buildings — This budget is lower than the expected percentage because the insurance renewal is November 1 for our property /casualty insurance. • Police & Fire — These budgets exceed the expected percentage because we pay quarterly for a large portion of the expenses. • Public Works Service — This budget is lower than the expected percentage because of staff allocations between various budgets. We also have not seen all the bills for the maintenance projects that have been undertaken this summer. • Snow and Ice — Personal Services exceeds budget because of the many snows last spring. • Recreation — This budget is over what would be expected in salaries based on actual time spent between Administration and Recreation departments. I have roughed up a full year budget estimate on the right hand side. This estimate shows the net effects of both spending and revenue estimates. Because we don't anticipate spending everything budgeted in every department, we should have some savings from that side of the budget. We do, however, have the additional expense of the transfer of the house sale proceeds to the Park Improvement Fund. That will push us over our budget in total expenditures and transfers by about $20,000. The good news is that our revenues have been really strong in the building permit area. The surplus of about $107,000 should lead us to exceed the revenue budget by about $100,000. Revenues $100,000 Expenditures 20,000 Net Change $ 80,000 We planned a decrease in the General Fund balance of $103,000. Based on these estimated changes, I am predicting a decrease in General Fund balance of only about $23,000. This is good news in the amount of $80,000 better than budget. Please contact me or Mr. Joynes if you have any questions. Attachment: October Budget Spreadsheet General Ledger Revenue and Expense vs Budget October, 2013 YTD % One Year Full. Year Description Budget Period Amt Budget Collected Prior Estimate General Fund Revenues 'faxes 4,858,585 2,503,952 4,048,821 51.5% 2,427,909 4,850,000 Licenses & Permits 132,770 233,708 110,642 14.6% 165,510 240,000 Grants 22,500 51,034 18,750 229.2% - 51,000 Intergovernmental Revenues 73,751 103,952 61,459 141.0% 73,102 104,000 Charges for Services 98,700 95,842 82,250 75.5% 29,586 98,700 Investment Revenue 35,000 199 29,167 0.6% - 25,000 Mise Revenues 197,900 128,174 164,917 66.6% 213,400 150,000 Other Financing Sources 25,000 - 20,833 0.0% 317,182 25,000 Total General Fund Revenues 5,444,206 3,116,860 4,536,838 3,226,689 5,543,700 YTD % One Year Full Year Description Budget Period Amt Budget Expended Prior Estimate Council Personal Services 16,800 13,995 14,000 83.3% 13,995 16,800 Supplies 1,200 690 1,000 57.5% 374 1,000 Other Services and Charges 140,365 42,106 116,971 30.0% 62,469 55,000 Other Financing Use 85,756 283,414 71,463 330.5% - 325,000 Council 244,121 340,205 203,434 139.4% 76,837 397,800 Administraton Personal Services 250,323 193,665 208,603 77.4% 197,064 232,000 Supplies 19,300 13,473 16,083 69.8% 10,977 18,000 Other Services and Charges 1.47,290 99,764 122,742 67.7% 105,299 130,000 Administraton 416,913 306,903 347,428 73.6% 313,339 380,000 Finance Personal Services 134,758 111,014 112,298 82.4% 110,990 135,000 Supplies 9,050 8,241 7,542 91.1% 8,509 8,500 Other Services and Charges 16,000 10,432 13,333 65.2% 13,393 14,000 Finance 159,808 129,688 133,173 81.2% 132,892 157,500 Professional Services Other Services and Charges 211,060 182,381 175,883 86.4% 194,752 211,000 Professional Services 211,060 182,381 175,883 86.4% 194,752 211,000 Planning Personal Services 173,157 146,508 144,298 84.6% 145,148 173,000 Supplies 250 302 208 121.0% 292 400 Other Services and Charges 11,900 4,521 9,917 38.0% 4,458 7,000 Planning 185,307 151,3311 154,423 81.7% 149,898 180,400 YTD % One Year Full Year Description Budget Period Amt Budget Expended Prior Estimate Municipal Buildings Supplies 21,400 17,682 17,833 226.2% 58,658 20,000 Other Services and Charges 165,800 49,267 138,167 11.2% 145,700 165,000 Other Financing Use 103,950 - 86,625 0.0% - 103,950 Municipal Buildings 291,1.50 66,949 242,625 23.0% 204,358 288,950 Police Protection Other Services and Charges 1,045,056 957,707 870,880 91.6% 847,856 1,045,000 Capital Outlay 229,763 229,764 191,469 100.0% 227,764 230,000 Police Protection 1,274,819 1,187,471 1,062,349 93.2% 1,075,620 1,275,000 Fire Protection Other Services and Charges 344,940 348,789 287,450 101.1% 345,728 349,000 Capital Outlay 282,271 278,423 235,226 98.6% 287,655 278,000 Fire Protection 627,211 627,211 522,676 100.0% 633,383 627,000 Protective Inspections Personal Services 121,323 96,594 101,103 79.6% 98,642 121,000 Supplies 200 157 167 78.4% - 200 Other Services and Charges 5,300 2,167 4,417 40.9% 3,885 4,000 Protective Inspections 126,823 98,918 105,686 -91.0% 102,527 125,200 City Engineer Personal Services - - - 0.0% 460 Supplies - 612 - 0.0% - 700 Other Services and Charges 87,900 43,361 73,250 49.3% 56,117 65,000 City Engineer 87,900 43,973 73,250 50.0% 56,577 65,700 Public Works Service Personal Services 439,587 276,182 366,323 62.8% 354,596 400,000 Supplies 169,700 109,698 141,417 64.6% 125,077 160,000 Other Services and Charges 141,600 75,551 118,000 53.4% 85,074 135,000 Other Financing Use 800,000 - 666,667 0.0% - 800,000 Public Works Service 1,550,887 461,431 1,292,406 29.8% 564,747 1,495,000 Ice & Snow Removal Personal Services 58,339 45,392 48,616 77.8% 36,726 60,000 Supplies 45,000 25,591 37,500 56.9% 20,739 42,000 Ice & Snow Removal 103,339 70,983 86,116 68.7% 57,466 102,000 Park Maintenance Personal Services 109,473 95,767 91,228 87.5% 67,599 115,000 Supplies 20,300 11,980 16,917 59.0% 18,820 15,000 Other Services and Charges 34,600 22,154 28,833 64.0% 34,850 30,000 Park Maintenance 164,373 129,902 136,978 79.0% 121,269 160,000 YTD % One Year Full Year Description Budget Period Amt Budget Expended Prior Estimate Recreation Personal Services 36,743 36,664 30,619 99.8% 43,365 42,000 Supplies 5,800 5,371 4,833 92.6% 4,818 6,000 Other Services and Charges 18,800 5,974 15,667 31.8% 11,687 12,000 Other Financing Use 42,000 - 35,000 0.0% - 42,000 Recreation 103,343 48,009 86,119 25.9% 59,869 102,000 Revenue Total 5,444,206 3,116,860 4,536,838 57.0% 3,226,689 5,543,700 Expense Total 5,547,054 3,845,355 4,622,545 69.0% 3,743,535 5,567,550 General Fund (102,848) (728,494) (85,707) 708.3% (516,846) (23,850) k,\ ;\ �l City of Shorewood Council Meeting Item Title / Subject: Southshore Center Update Meeting Date: November 24, 2014 Prepared by: Bill Joynes, City Administrator Attachments: Activities schedule #12A.4 MEETING TYPE Regular Meeting Please find attached the activities sheets for monthly rentals at the Center projected through the end of this year. The use of the Center remains steady with what we perceive to be small increases in space inquiries, some of them resulting from the announced closing of the Minnetonka Country Club. In gross numbers we have experienced the following year end totals from 2012 through projected 2015. The year 2012 was split between management of the Center by an outside contractor and management by our existing City staff. The historical figures in 2013 and 2014, and the estimates for 2015 all reflect the current staffing level and stable usage of the Center. Southshore Center - Operating Deficits 2012 2013 2014 2015 Revenues 62,099 54,042 42,294 57,500 Expenditures 123,126 104,524 78,671 127,068 Operating Deficit (61,027) (50,482) (36,377) (69,568) Beginning 6,678 (40,749) 469 11,792 City Contributions 13,600 91,700 47,700 70,000 Ending Fund Balance (40,749) 469 11,792 12,224 Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Programs, Birthdays, Kitchen Renta!, Rentals - Daytime, Rentals- Evenings /Wkends, SSP Programs Jan 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat -- - 29 30 �- —� — -- -- -- - - - 31 1 2 - - 3 - ._... 4 10am - Church (A) 8a - Dance /Ball Fitness 11am -Mahoney/Nielsen Sam - Dance/Ball Fitness f4pm _-Myra Dar (D) - 952 - 297 -5412 9am _ Card Crafters (L) CLOSED FOR HOLIDAY 9am -Quilting Class (A) 1 pm - Book Club (L) 1 pm - Bingo (L) Bam - Dance Fitness (D) 9:30am -Wood Carvers (A) 1 pm - Bridge (D) 12:30pm -Cards & Game 9am - Quilting Group (A) 1 pm - Mahjong (L) 7 p m -Mtka Ward (B & A) -- 5 6 L 7 L 8 9 10 11 1 Dam - Church (A) Sam -Dance Fitness (D) 1 pm -Bridge (D) Sam - Dance/Ball Fitness 9:30am -Mitzi Clayton - I Center Closed Due to Center Closed Due to Sam - Dance/Ball Fitness 9am - Card Crafters (L) 9am -Quilting Group (A) 1 pm - Bingo (L) 9am -Quilting Class (A) 9:30am -Wood Carvers (A) 1 pm - Mahjong (L) 3:30pm - Kix (A) 1 Dam -Tai Chi 7pm -Lk Mtka VFW -(L) 3:30pm - Kix (A) - 7pm - Mtka Ward (B & A) -- 6:30pm -Zumba (B) 12 L 13 L 14 L 15 16 L 17 L 18 10am - Church (A) 8 a - Dance /Ball Fitness 9am - Card Crafters (L) 8 a - Dance Fitness (D) 8:30am -Life Line Sam - Dance /Ball Fitness 9am - Quilting Class (A) 9:30am -Wood Carvers (A) 9am - AAA (L) 1 pm - Bridge (D) 1 pm - Bingo (L) 1 Dam -Tai Chi 9am - Quilting Group (A) 4pm - ARCTIC FEVER (D & 3:30pm - Kix (A) 1 pm - Mahjong (L) 6:30pm -Zumba (B) 5:30pm - Donna 7 p m -Mtka Ward (B & A) -- 19 L 20 21 L 22 L13 24 25 1 Dam - Church (A) 9am -Card Crafters (L) Sam -Dance Fitness (D) 1 pm - Bridge (D) Sam - Dance /Ball Fitness @CLOSED 8 a - Dance/Ball Fitness 9:30am -Wood Carvers (A) 9am -Quilting Group (A) 1 pm - Bingo (L) 9am -Happy Feet 11 :30am - Mayor Luncheon 9am -Quilting Class (A) 1 pm - Mahjong (L) 1Dam -Tal Chi 7pm -Mtka Ward (B & A) -- 3:30pm -Kix (A) 6:30pm -Zumba (B) 26 L 27 L 28 L 29 L 30 L 31 t 1 10am - Church (A) 8 a - Dance Fitness (D) CLOSED IN THE PM DUE TO CLOSED DUE TO WEATHER NO LUNCH Kix (reschedule)(A) Sam - DancelBall Fitness @NO LUNCH 1 pm - Bridge (D) 8a - DancelBall Fitness 9am - Quilting Group (A) 9am -Card Crafters (L) 9am -Quilting Class (A) 1 pm - Mahjong (L) 5pm - CANCELLED - Pre 1 pm - Bingo (L) 1 Dam - Tai Chi 9:30am -Wood Carvers (A) 7 p - Mika Ward (B & A) -- 3:30pm - Kix (A) 10am -Cub Pharmarcy talk 6:30pm -Zumba (B) 12pm -Movie - Grumpy Old Programs, Birthdays, Kitchen Rental, Rentals - Daytime, Rentals- Evenings /Wkends, SSP Programs Feb 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 26 _ -- - -- 27 28 29 30 31 1 10am -Church (A) 8am -Dance Fitness (D) CLOSED IN THE PM DUE TO CLOSED DUE TO WEATHER @NO LUNCH Kix ( reschedule)(A) 8am - Dance /Ball Fitness *NO LUNCH 1 pm - Bridge (D) 8am - Dance /Ball Fitness 9am - Quilting Group (A) 9a m - Card Crafters (L) 9am - Quilting Class (A) 1 pm - Mahjong (L) 5pm - CANCELLED - Pre 1 pm - Bingo (L) 10am -Tai Chi 9:30am -Wood Carvers (A) 7pm -Mtka Ward (B & A) -- 3:30pm - Kix (A) 10am -Cob Pharmarcy talk 6:30pm -Zumba (B) 12pm -Movie - Grumpy Old 2 t 3 L 4 5 6 L 7 8 1 Dam - Church (A) - 8am - Dance /Ball Fitness 8am -Dance Fitness (D) 1 pm - Bridge (D) 8am - Dance /Ball Fitness Precinct Caucuses Siam - Card Crafters (L) 9am - Quilting Class (A) 9am -Quilting Group (A) 1 pm - Bingo (L) 10am -Tai Chi 9:30am -Wood Carvers (A) 1 pm - Mahjong (L) 3:30pm -Kix (A) 7pm -Mtka Ward (B & A) -- 6:30pm -Zumba (B) 9 10 11 12 13 L 14 L 15 1 Dam - Church (A) 8am - Dance/Ball Fitness 9am -Card Crafters (L) 8am - Dance Fitness (D) 11 am - Ted Talks - (L) 8am - Dance/Ball Fitness 9am -Quilting Class (A) 9:30am -Wood Carvers (A) 93 m -Quilting Group (A) 1 pm -Bridge (D) 1 pm -Bingo (L) 9am -Tax Preparation - (A) f pm - Mahjong (L) 4:30pm -Zumba (d) 10am -Tai Chi 7pm-Lk Mtka VFW- (L) 3:30pm -Kix (A) 7pm -Mtka Ward (B & A) -- 6:30pm -Zumba (B) 16 17 18 19 L 20 L 21 L 22 10am - Church (A) 8am - Dance/Ball Fitness 9am - Card Crafters (L) 8am - Dance Fitness (D) 1 pm -AAA (L)- CANCELED 8 a - Dance /Ball Fitness 9am -Happy Feet- 9:30am - Wood Carvers (A) 9a m - Quilting Group (A) 1 pm - Bridge (D) 1 pm - Bingo (L) 9am - No Tax Preparation 1 pm - Mahjong (L) 4:30pm - Zumba (d)- 9am - Quilting Class (A) 7pm -Mika Ward (B & A) -- 3:30pm - Kix (A) 6:30pm -Zumba (B) 23 L 24 L 25 L 26 L 27 28 1 10am - Church (A)- 8am - DancelBall Fitness 9am - Card Crafters (L) 8am -Dance Fitness (D) 8am -L & L Catering, Lance 8am - Dance /Ball Fitness 9am - Quilting Class (A) 9:30am -Wood Carvers (A) 9am -Happy Feet fpm - AAA(L) 10am- Donahue (1 /2 D) 9am - Tax Preparation - (A) 1 pm - Bead Group (A) 9am - Quilting Group (A) 1 pm -Bridge (D) 1 pm - Bingo (L) 3:30pm - Kix (A) 1 pm - Mahjong (L) 4:30pm -Zumba (d) 8pm - Chris Lizee (D & K) 7pm -Mtka Ward (B & A) -- Programs, Birthdays, Kitchen Rental, Rentals - Daytime, Rentals- Even ings /Wkends, SSP Programs Mar 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 23 L 24 - -25 26 27 _ -- 28 - 10am - Church (A)- Sam - Dance /Ball Fitness Sam -Card Crafters (L) Sam - Dance Fitness (D) Sam -L & L Catering, Lance Sam - Dance /Ball Fitness 9am- Quilting Class (A) 9:30am -Wood Carvers (A) Sam -Happy Feet 1pm- AAA(L) 10am -Donahue (112D) Sam -Tax Preparation - (A) 1 pm - Bead Group (A) Sam -Quilting Group (A) f pm - Bridge (D) 1 pm - Bingo (L) 3:30pm- Kix(A) fpm - Mahjong(L) 4 :30pm- Zumba(d) 8pm -Chris Lizee(D &K) 7pm -Mtka Ward (B & A) -- 2 L 3 L 4 L 5 6 7 L 8 10am - Church (A)- Sam - Dance /Ball Fitness 9a -Card Crafters (L) 8a -Dance Fitness (D) 1 pm - Bridge (D) 8am - Dance /Ball Fitness 4p - Sandhya Kattel 9a -Quilting Class (A) 9:30am - Wood Carvers (A) Sam -Quilting Group (A) 4:30pm -Zumba (d) 1 pm - Bingo (L) Sam -Tax Preparation -(A) fpm - Mahjong (L) 3pm- Sandhya Kattel Set 10am -Tai Chi 7 p m -Mika Ward (B & A) -- 3:30pm - Kix (A) 6:30pm -Zumba (D) 9 10 11 12 13 14 15 10am - Church (A) - 8 a - Dance /Ball Fitness Sam - Card Crafters (L) Barn - Dance Fitness (D) 11 am -Ted Talks Ba m - Dance /Ball Fitness Garden Fair Sam - Quilting Class (A) 9:30am -Wood Carvers (A) 9a m -Quilting Group (A) 1 pm -Bridge (D) 1 pm - Bingo (L) 9 a -Tax Preparation - (A) 1 pm - Bead Group (A) 1 pm - Mahjong (L) 10am -Tal Chi 7 p m -Mtka Ward (B & A) -- 3:30pm - Kix (A) 6:30pm -Zumba (D) 16 17 L 16 19 t 20 L 21 22 10am- Church (A) Sam - Dance /Ball Fitness 9am -Card Crafters (L) 8am -Dance Fitness (D) fpm- Bridge (D) 8am - Dance/Ball Fitness 12pm- Lindborg BDay 9a m -Happy Feet 9:30am -Wood Carvers (A) Sam - Quilting Group (A) 1 pm - Bingo (L) Spm - Lk Mtka City Limits 9a m -Quilting Class (A) 1 pm -Bead Group (A) 1 pm - Mahjong (L) 6 pm - Mary Carisen - 1/2 9 a - Tax Preparation - (A) 7pm - Amesbury HO (A) 10am -Tai Chi 7pm -Lk Mtka VFW (L) 3:30pm -Kix (A) 7 p -Mtka Ward (B & A) -- 23 L24 L 25 L 26 27 L 28 L 29 10am -Church (A) Barn - DancelBall Fitness 9am -Card Crafters (L) 8 a - Dance Fitness (D) 1 pm - Bridge (D) 8am - Dance /Ball Fitness Sam -Lucille Crow (L) 9 a -Quilting Class (A) 9:30am -Wood Carvers (A) Sam -Quilting Group (A) 9 a -Mrs. M - (A) 9am -Tax Preparation - (A) 10am- Shingles fpm - Mahjong(L) 11am- Cheryl Gengdler - -- 10am -Tai Chi 12:30pm -Movie 7 p m -Mtka Ward (B & A) -- 1pm - Bingo (L) 3:30pm - Kix (A) 1 pm - Bead Group (A) 6:30pm -Zumba (D) 30 31 1 2 3 L 4 5 9 a -Lucille Crow (L) 9 a -Mrs. M - (A) 9:30am - Julie Hirsch - 8am- Dance/Ball Fitness Sam - Card Crafters (L) 8 am -Dance Fitness (D) 8am -Lance Hamlin -- 8am -Dance/Ball Fitness 10am- Church(A) 9a -Quilting Class (A) 9:30am -Wood Carvers (A) 9 a -Quilting Group (A) 1 pm -Bridge (D) 1 pm -Bingo (L) 9am -Tax Preparation - (A) 1 pm -Bead Group (A) 1 pm - Mahjong (L) 10am -Tai Chi 7pm -Mtka Ward (B & A) -- 3:30pm - Kix (A) - NO Programs, Birthdays, Kitchen Renta!', Sun Mon Rentals - Daytime, Rentals- Even ings /Wkends, SSP Programs Tue Wed Thu Fri Apr 2014 (Central Time) Sat 30 C3q 1 2 3 4 5 9am - Lucille Crow (L) 9:30am -Julie Hirsch - 9am -Mrs. M - (A) 8am- Dance/Ball 9am -Card Crafters (L) Sam - Dance Fitness Sam - Lance Hamlin -- 8am- Dance/Ball 10am- Church (A) 9am - Quilting Class (A) 9:30am -Wood Carvers 9am - Quilting Group 1 pm - Bridge (D) 1 pm - Bingo (L) 9am - Tax Preparation - 1 pm - Bead Group (A) 1 pm - Mahjong (L) 10am -Tai Chi 7pm - Mtka Ward (B & 3:30pm - Kix (A) - NO 6pm - Connie 6:30pm -Zumba (D) 6 L 7 8 9 10 11 12 10am - Church (A) 8 a - Dance /Ball 9am - Card Crafters (L) Sam - Dance Fitness 11 am -Ted Talks (L) Sam - Dance /Ball 6pm - Mrs. M - Holiday 9am - Quilting Class (A) 9:30am -Wood Carvers 8:30am - Shorewood 1 p m - Bridge (D) 1 pm - Bingo (L) 9am -Tax Preparation - 1 pm - Bead Group (A) 9am - Quilting Group 6pm - CANCELED - 10am -Tai Chi 6pm -Mrs M Nature fpm - Mahiong (L) 3:30pm - Kix (A) 7pm - Lk Mtka VFW - 6:30pm -Zumba (D) 7pm -Mtka Ward (B & 13 14 15 16 17 18 19 10am - Church (A) Sam - Dance /Ball 9am -Card Crafters (L) 8 a - Dance Fitness 8 a - CANCELED Sam - Dance /Ball 9am - Boulder Bridge 9am - Quilting Class (A) 9:30am -Wood Carvers 9am - Quilting Group 1 pm -Bridge (D) 1 pm - Bingo (L) 4:15pm -Lynn Jewett 9am -Tax Preparation - 1 pm -Bead Group (A) 1 pm - Mahiong (L) 10am -Tai Chi 5pm -AAA (A) 7pm -Mtka Ward (8 & 3:30pm - Kix (A) 20 t 22 23 24 25 26 10am - Church (D) 8 a - Dance /Bail 9am - Card Crafters (L) Sam - Dance Fitness 1 pm - Bridge (D) 8 a - Dance /Ball 6pm - Lk Mtka City 12pm -Charles Matson 9am - Happy Feet 9:30am -Wood Carvers 9am -Quilting Group 1 pm - Bingo (L) 9am - Quilting Class (A) 1 pm - Bead Group (A) 1 pm - Mahjong (L) 2 p m - Linda Sarna - 10am - Tai Chi f pm - Movie - Driving 7pm - Mika Ward (B & 3:30pm - Kix (A) 5:30pm - LWV - 1/2 5:30pm - Park Summit 7pm - Kix (A) 27 28 29 L 30 1 2 3 10am - Church (D) Sam - Dance /Ball 9am - Card Crafters (L) 8 a - Dance Fitness 1 pm - Bridge (D) Sam - Dance /Ball 9am - Jane Stein (A) 12pm - Bridal Shower - 9am -Quilting Class (A) 9:30am -Wood Carvers 9am - Quilting Group 1 pm -Bingo (L) 2 p m - Giada (K) 10am - Tai Chi 1 pm - Bead Group (A) 1 pm - Mahjong (L) 3:30pm - Kix (A) 7pm - Mtka Ward (B & Programs, Birthdays, Kitchen Renta', Sun Mon Tue Rentals - Daytime, Rentals- Evenings /Wkends, SSP Programs Wed Thu Fri May 2014 (Central Time) Sat 27 28 L 29 30 1 2 3 10am - Church (D) Sam - Dance/Ball 9am - Card Crafters (L) 8 a - Dance Fitness 1 pm - Bridge (D) Sam - Dance/Ball 9am - Jane Stein (A) 12pm - Bridal Shower - 9am - Quilting Class (A) 9:30am -Wood Carvers 9am -Quilting Group 1 pm - Bingo (L) 2 p m - Giada (K) 10am -Tai Chi 1 p m - Bead Group (A) 1 p m - Mahjong (L) 3:30pm - Kix (A) 7pm - Mtka Ward (B & 4 L 5 6 L 7 L 8 9 10 7:30am - Giada (K) Sam - Dance /Ball 9am -Card Crafters (L) 8 a - Dance Fitness 11 am -Ted Talks (L) Sam - Dance /Ball 10am - Mrs. M - B -Day 9am - Lucille Crow (L) 9am -Quilling Class (A) 9:30am -Wood Carvers 9am -Quilting Group 1 pm - Bridge (D) 1 pm - Bingo (L) 10am - Church (A) 10am - Tai Chi 1 pm - Bead Group (A) 9:30am - Pickleball 3:30pm - Kix (A) 1 pm - Mahjong (L) 7pm - Mtka Ward (B & 11 L 12 L 13 L 14 L 15 L 16 L 17 9am -Church (A) 8 a - Dance/Ball 9am - Quilting Class (A) 10am -Tai Chi 9am-Card Crafters (L) 9:30am - Wood Carvers 1 pm - Bead Group (A) 8 a - Dance Fitness 9am - Quilting Group 9:30am - Pickleball 11 am - CANCELED - Red 1 pm - Bridge (D) 8 a - Dance/Ball 1 pm - Bingo (L) 8:30am - Suddendorf 10am - Marian 6 p m -Lake Mtka City 6pm - Tantalizing Taste j 5:30pm -ZUMBA 1 pm - Mahjong (L) 6:30pm -Museum of 7pm -Lk Mtka VFW - 7pm -Mtka Ward (B & 18 19 Sam - Dance /Ball 8a -Did not Use - L 20 9am - Card Crafters (L) 9:30am -Wood Carvers L 21 8 a - Dance Fitness 9am -Quilting Group L 22 1 pm - Bridge (D) 6:30 pm -Waterford HO L 23 Sam - Dance /Ball 1 pm -Bingo (L) L 24 Suddendorf (A) 10am - Church (A) 9am -Happy Feet 1 pm - Bead Group (A) 9:30am - Pickleball 9am - Quilting Class (A) 2pm - Did not Use - 11 am - Cheryl Geneler, 10am -Tai Chi 1 pm - Mahjong (L) 7:30pm - Amesbury 7pm - Mtka Ward (B & 25 L 26 L 27 L 28 29 L 30 31 10am- Church (A) Sam - DancelBall 9am -Card Crafters (L) 8am -Dance Fitness Sam- Stephanie Mayer Sam - Dance/Ball 2pm - Prasad Hejibu- 9am - Quilting Class (A) 9:30am -Wood Carvers 9am -Quilting Group 1 pm -Bridge (D) 1 pm - Bingo (L) 12:45pm - Movie - Singin 11 am - Cheryl Geneler, 1 pm - Bead Group (A) 1 pm - Mahjong (L) 7pm -Mtka Ward (B & Programs, Birthdays, `�tchen Rental, Rentals - Daytime, Rentals- Even ings /Wkends, SSP Programs Jun 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 L 5 6 L 7 9am - Lori Schneck - 8 a - Dance /Ball 9am -Card Crafters (L) Sam - Dance Fitness 1 pm -Bridge (D) 8 a - Dance /Ball 12:30pm -.Kim Nelson 10am - Church (A) _ - - ..; it - raw 9:30am -Wood Carvers r ^i - 3 a nEe !' +'; 1 pm - Bingo (L) 9am -Quilting Class (A) 1 pm -Bead Group (A) 9am -Quilting Group 10am -Tai Chi 2pm -Victoria 12:30pm - Belly 6pm - Virginia 1 pm - Mahjong (L) Spm- Tantalizing Taste 7pm -Mtka Ward (B & 8 9 10 11 12 13 1 14 10am- Church(A) Sam - Dance/Ball 9am - Card Crafters (L) Sam - CherylGendler 9am- AAA(L) 8am -Dance/Ball 6pm -Lake Mtka City 9am - Quilting Class (A) 9:30am -Wood Carvers Sam - Dance Fitness 11 am -Ted Talks (L) 8a - Stephanie Mayer 1 Oam - Tai Chi 1 pm - Bead Group (A) 9am - Quilting Group 1 pm - Bridge (D) 1 pm - Bingo (L) 2 prn - V Cc-`_ 12:30pm - Belly 5 p m - Mtka HS Fast 6 p m -Country Music 1 pm - Mahjong (L) 7pm - Lk Mtka VFW - 7pm - Mtka Ward (B & 15 16 17 1 18 19 t 20 21 10am - Church (A) and am - Canceled - Sam - Dance Fitness lam -Amy Brace 8 a - Dance /Ball .CARPET CLEANED IN 4pm - Youngstrom- 9am - Card Crafters (L) 8am - Dance /Bail 9am -Quilting Group 1 pm - Bridge (D) 10am - Cancel - Jane[ 9am -Happy Feet 9:30am -Wood Carvers 1 Oam - Jane! Ncvachis 1 um - Juce: i. ".O"'2h g 1 pm - Bingo (L) 9am -Quilting Class (A) 1 pm - Bead Group (A) 12:30pm - Belly 6 p m - historical society 2:30pm - Maarja & Sue l Oam -Tai Chi 1 pm - Mahjong (L) .',pm - Canceled - Cher,,' 7pm - Mtka Ward (B & 22 23 t 24 25 26 27 28 1 Oam - Church (A) 8 a - Dance /Ball 9am - Card Crafters (L) 8 am - Cheryl Gendler 1 pm - Bridge (D) Sam - Dance /Bail 9am - Joseph Lauer - 2pm - mrs m (a) @ 9am - Quilting Class (A) 9:30am -Wood Carvers 8 a - Dance Fitness 3 p m -Memorial - 11 am - CANCELE: Spm - Uppaluri (D) - 1 Oam - Tai Chi 12:45pm - Movie - 9am - Quilting Group 11 am - Stephanie 1 pm -Bead Group (A) 12:30pm - Belly 1 pm - Bingo (L) 2pm - Victoria 1 pm - Mahjong (L) 7pm -Mtka Ward (B & 29 L 30 1 2 3 4 5 10am- Church (A) Sam - Dance /Ball lam - Amy Braes ,.. - S - -. :. -r 1pm- Bridge (D) Sam - Dance /Ball 9am- Quilting Class (A) 9am -Card Crafters (L) 8am -Dance Fitness 8am - stephaie mayer 1 Oam -Tai Chi 9:30am -Wood Carvers 9am -Quilting Group 1 pm - Bingo (L) 1 pm -Bead Group (A) 12:30pm - Belly 1 pm - Mahjong (L) 7pm -Mtka Ward (B & Programs, Birthdays, Kitchen RentaV, Rentals - Daytime, Rentals- Even ings /Wkends, SSP Programs Jul 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 29 30 1 2 3 4 5 10am -Church (A) Sam - Dance/Ball Fitness lam -Amy Brace Cuocakes ^ am - Stephanie Mayer (KI 1 pm -Bridge (D) Sam - Dance /Ball Fitness Sam _ Quilting Class (A) 9a -Card Crafters (L) Sam - Dance Fitness (D) Sam - stephale mayer (K) 10am -Tai Chi 9:30am -Wood Carvers (A) Sam - Quilting Group (A) 1 pm -Bingo (L) 1 pm - Bead Group (A) 12:30pm - Belly Dancing 1 p m - Mahjong (L) 7pm - Mtka Ward (B & A) -- 6 L 7 8 L 9 10 11 12 10am -CANCELED -Church 23.m - CANCELED -Ste ph<, lam - Amy Brace Cupcakes Sam -Dance Fitness (D) 11 am -TED Talks (L) Sam - Dance /Bail Fitness 12pm - Laura Sanden (D) Sam - Dance/Ball Fitness 9a -Card Crafters (L) ?am -Cheryl Gendler (K) 1 pm - Bridge (D) 1 pm -Bingo (L) 9 a -Quilting Class (A) 9:30am -Wood Carvers (A) 9am -Quilting Group (A) 3pm - Stephanie Mayer (K) 10am -Tai Chi 1 pm - Bead Group (A) 12:45pm - belly dance (D) 1 pm - Mahjong (L) 7pm - Lk Mtka VFW - (L) 7pm -Mtka Ward (B & A) -- 13 L 14 L 15 L 16 L 17 L 18 19 10am - CANCELED - Church Bam - CANCELED - 7a m - Amy Brace Cupcakes lam -garage Sale lam -garage Sale 7a m -garage Sale 1 pm - CANCELED - Kristina 4p m -Nicole Kaufman (D) Sam - DancelBall Fitness Sam - Card Crafters (L) Bam -CANCELED - Chery! 1 pm - Bridge (D) Sam - Dance/Ball Fitness 6pm - Lake Mtk City Limits Sam - Quilting Class (A) 9:30am -Wood Carvers (A) Sam -Dance Fitness (D) 2pm -Class of 49ers mtg. _ a m S -, hanie 7pm -Dan Blake (L) 1 pm - Bead Group (A) Sam -Quilting Group (A) B pm - Anita Lugowski (K) 1 pm - Bingo (L) 2p m - Victoria Blaylocrt- 12:45pm - belly dance (A) i pm - Mahjong (L) 7pm -Mtka Ward (B & A) -- 20 L21 L 22 L 23 t 24 L 25 26 10am -Church (A) Sam - Chcrj i 3enaer i1_'_ 10am - CANCELED -Cruise Sam - Dance /Ball Fitness 1 2p - Jim Ludwig - (D) 2:30pm - Sieplianie - iayer (K) Flex ry Rent kitchen all day. 8 a - DancelBall Fitness lam • Amy Br :ace Cupcakes Bam -Dance Fitness (D) 1 pm - Bridge (D) 1 .? n-. - CANCELED Sam -Happy Feet Sam - Card Crafters (L) 9 a -Quilting Group (A) 1 pm - Bingo (L) 9a -Quilting Class (A) 9:30am -Wood Carvers (A) 12:45pm - belly dance (D) 5 p m -Jean Election 1 pm -Bead Group (A) 1 pm - Mahjong (L) 1 pm -Jean Election . 8t' ;>th aw.;e n %. a,."er - 3pm - RESCHEDULED - 7pm -Mtka Ward (B & A) -- 27 L 28 L 29 L 30 31 L 1 2 10am -Church (A) Bam -CANCELED - lam - Amy Srace Cupc .�.az Sam - Cheryl Gendler (K) 8:30am -Jean Election Sam - Dance/Ball Fitness 8:30am - Lifeline Screening 8am - DancelBall Fitness Sam - Card Crafters (L) 8am- Dance Fitness (D) fpm - Bridge(D) 8a m -Stephanie Mayer (K) Sam - Quilting Class (A) 9:30am -Wood Carvers (A) 8:30am -Jean Election 12pm - Della Perez -(D) 1 pm -Bingo (L) 7pm - Tantalizing Taste (K) 1 pm - Bead Group (A) 9a -Quilting Group (A) - crr, c... -Si ,�nS_ ... - _ - 12:45pm -belly dance (D) 1 pm - Mahjong (L) 5:30pm - Excelsior Library 7pm - Mika Ward (B & A) -- Programs, Birthdays, (kitchen Rental, Rentals - Daytime, Rentals- Evenings /Wkends, SSP Programs Aug 2014 (Central Time) Sum Mon Tue Wed Thu Fri Sat 27 28 29 30 31 1 2 10am - Church (A) °am - CANCELED - 7am - Amy Brace Cupcakes 'am -Cheryl Gendic 8:30am • Jean Election Sam - Dance/Ball Fitness 8:30am - Lifeline Screening Sam - Dance /Ball Fitness Sam - CardCrafters(L) Sam - DanceFitness(D) fpm - Bridge(D) Sam - StephanieMayer(K) 9am - Quilting Class (A) 9:30am -Wood Carvers (A) 8:30am -Jean Election Fl 2pm -Delia Perez -(D) 1 pm - Bingo (L) 7pm - Tantalizing Taste (K) 1 pm - Bead Group (A) 9am -Quilting Group (A) 7pm • Tataiizing 12:45pm - belly dance (D) 1 pm - Mahjong (L) 3 L 4 L 6 L 7 L 8 9 10am - Church (D) ?am - CANCELED - 7 a - Amy Brace Cupcakes 3a m - CANCELLED - Cheryl 1 Oa m - Zerorez will be in Sam - Dance/Ball Fitness 1pm- Robert Mortenson Sam - Dance /Ball Fitness 9a m -Card Crafters (L) 8a m -Dance Fitness (D) 11am- TED Talks (L) Sam - StepanieMayer - (K) 9am - Quilting Class (A) 9:30am -Wood Carvers (A) gam -Quilting Group (A) 1 pm -Bridge (D) 11 am - CANCELED Kristine 7.-- .- �---- :.. - -- - -- 10am- Shining Stars fpm - Mahjong(L) fpm - Bingo(L) 1 pm - Bead Group (A) 2pm - belly dance (D) 3pm - CANCELED - Maryann 3 pm -CANCELED - MaryAnn 10 11 L 12 L 13 L 14 t 15 16 10am -Church (A) 5:30am - Primary Election 8 a - Dance Fitness (D) 8 a - Alexandra Bertz (A) 11 am - MaryAnn Miller (K & Set up for elections Sam - Dance /Ball Fitness 7..... -Amy Brace Cupcakes Sam -Minnetonka Nutrition Sam - First Student Bus (D) Sam - Dance /Ball Fitness ` gm - C.ANC EL 7,1- - Kristine ie :a: 9am - Card Crafters (L) Slam - Quilting Group (A) 1 pm -Bridge (D) 1 pm - Bingo (L) 9am - Quilting Class (A) 9:30am -Wood Carvers (A) 11 am - SAFETY CAMP (A) 5:30pm - CANCELED - AAA 1 Oam - Tai Chi (D) 1 pm -Bead Group (A) 1 pm - Mahjong (L) Spm - MaryAnn Miller (K & 7pm - Lk Mika VFW - (L) 17 L 18 19 j 20 L 21 L 22 L 23 10am - Church (A) Sam -Dance/Ball Fitness 7am • Amy Brace Cupcake, am - Cheryl Gendier (K) l l am - 49ers Lunch (112 D) Sam - DancelBall Fitness 6pm - CANCELED - Lake 3a m -Stephanie Mayer ;K'. 9am - Card Crafters (L) Sam - Dance Fitness (D) 1 pm - Bridge (D) 1 pm -Bingo (L) 9am -Happy Feet 9:30am -Wood Carvers (A) 9am - Quilting Group (A) 9am -Quilting Class (A) 1 pm -Bead Group (A) 1 pm - Mahjong (L) 10am - Tai Chi (D) 1 pm - MaryAnn Miller (D & 2pm - CANCELED - belly 24 L 25 L 26 L 27 L 28 L 29 L 30 10am -Church (A) 8 a - Dance /Ball Fitness 7am - Amy Brace Cupcakes E a m - Cheryl Gendier (K) ^. am - Jule Vranian -(K) 8 a - Dance /Ball Fitness Spm - Canceled- Kristine am - Stephanie Mayer (K!. 9am - Card Crafters (L) 8 a - Dance Fitness (D) 1 pm - Bridge (D) 1 pm - Bingo (L) 9am -Quilting Class (A) 9:30am -Wood Carvers (A) 9am -Quilting Group (A) 1 Oam - Tel Chi (D) 1 pm - Bead Group (A) 1 pm - CANCELED - Saga Hill 1 pm - Mahjong (L) 2pm -belly dance (D) 31 L 1 L 2 L 3 L 4 L 5 L 6 10am • Church (A) 7a - CANCELED - Amy Sam - Dance Fitness (D) 11 am -TED Talks Sam - Dance/Ball Fitness CLOSED - HOLIDAY Sam • Dance/Ball Fitness 9am - Card Crafters (L) 9am - Quilting Group (A) 1 pm - Bridge (D) 1 pm - Bingo (L) 82" - Stephnn. '- '41yer 1T`.) 9:30am -Wood Carvers (A) 1 pm - Mahjong (L) 9am - Quilting Class (A) 1 pm -Bead Group (A) 2pm - belly dance (D) 1 Oam - NO CLASS Tai Chi -. - p,oymm� a/�xuuvs zncxen Rental, ' ' � ~ Rentals ' oo�tim�Rentals- Even! nusxwxpnu�map Programs Sep 2014 (Central Time) Sun --- _ ___-'--Mo" _- - _ --��'-_ Tue Wed Thu Fri 1 Dam -Church (A) 7 a In - CANCELED - Arny Sam - Dance Fitness (D) 1 lam - TED Talks Sam - Dance/Ball Fitness CLOSED - HOLIDAY Ba m - Dance/Ball Fitness 9a m -Card Crafters (L) 9a in -Quilting Group (A) 1 pm - Bridge (D) 1 pm - Bingo (L) 3am - Stephanie Mayer (K) 9:30am -Wood Carvers (A) 1 pm - Mahjong (L) 9arn -Quilting Class (A) 1 pm - Bead Group (A) 2pm - belly dance (D) 1 Cam - CANCELED - Church 8a m - Dance/Ball Fitness ga m -Card Crafters (L) Sam -Dance Fitness (D) 9 am - AAA (A) 8 am - Dance/Ball Fitness lam - Giada NucerL 9a m -Quilting Class (A) 9:30arn -Wood Carvers (A) 9a in -Quilting Group (A) 1 p m -Bridge (D) Sam - Giada Nucera (K and 1 Dam - Tai Chi (D) 1 p rn - Bead Group (A) 9:30am - Computer 30pm - Cheryl Gendler I pim - Bingo (L) L 14 15 16 1 17 19 20 10am -CANCELED -Church 8 am - Dance/Ball Fitness 9a rn -Card Crafters (L) 8 a m Cheryl Gandler (K) 9am - Georgia Kandiko Sam - Dance/Ball Fitness Spm - CANCELED Saga Hill Sam -Quilting Class (A) 9:30am � Wood Carvers (A) 9a in - Georgia Kandiko I p m -Bridge (D) 1 0 eir, - Cneryl Gcndlo (K) I Oa m - Tai Chi (D) 10:3Dam - Memories Class 9a m -Quilting Group (A) 3:1 Spm - Kix (A) I pm - Bingo (L) 10am -Church (A) Sam -DancelBall Fitness gain - Card Crafters (L) -am - Charyl Gendler fiC, I Darn -Chary! Gendle Sam . Dance/Ball Fitness 9am - Quilting Class (A) 9:30am -Wood Carvers (A) Sam -Dance Fitness (D) 1 p m -Bridge (D) 11:30am -Travis Bingo -(D) 12pm -Connie Bunkelman 10arn - Tai Chi (D) 10:30am -Memories Class 9a m -Quilting Group (A) 3:15pm - Kix (A) I pm -Bingo (L) 6pm -Lake Mtka Open Mic- llam - Mayors & 9:30am - Computer 5p m -Saga Hill - (K & 1/2 1 prn - Bead Group (A) 1 pm - Belly Dancing (0) 10am -Church (A) 8a m - Dance]Ball Fitness 3:30am - Sweet Jules Gifts Sam -Dance Fitness (D) 1-.1 - C I C 2 -1 .'.; 7arn Amy Brace Cupcakes ( Oktoberfest 5:307-3-071 8:310am - CANCELED - 9a m -Quilting Class (A) 9 am -Card Crafters (L) 9a m -Quilting Group (A) 10:30am - American Senior 10:30am . Memories Class 1 pm - Belly Dancing (0) 3:1 Sp in - Kix (A) I pm - Bingo (L) 5 p m -CANCELED -Saga Hill 5pm - Andrea (A) - Just for Programs, Birthdays, Kitchen Rental, - - Rentals - Daytime, Rentals- Even ings /WkenCIS, SSP Programs Oct 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 28 � 29 30 ` — 1 2 ......... 3 . . __.._ _4.. 10am-Church (A) Sam - Dance /Ball Fitness 3:30am -Sweet Jules Gifts Sam - Dance Fitness (D) Sam - Cheryl Gendler (K) 7am -Amy Brace Cupcalca - -. Oktoberfest 5:30 -8:30 6:30am - CANCELED - 9a m -Quilting Class (A) 9a m - Card Crafters (L) 9am -Quilting Group (A) 10:30am - American Senior 10am- Tai Chi (D) 9:30am -Wood Carvers (A) 1 'am -Cheryl Gendler(K) 1pm- Bridge (D) 10:30am- Cheryl Gendier 10:30am - Memories Class 1 pm - Belly Dancing (D) 3:15pm - Kix (A) 1 pm -Bingo (L) 1 pm - Bead Group (A) 1 pm - Mahjong (L) 5pm - CANCELED - Saga Hill 5pm - Andrea (A) - Just for 6:30pm • Zumba - (D) 5 6 L 7 L 9 10 11 10am- Church(A) 8am- Dance/Ball Fitness 9am -Card Crafters (L) Sam- Dance /Ball Fitness 3:30nm- Cheryl Gendier(K) 8 a - Dance Fitness (D) 11am -TED Talks 9am -Quilting Class (A) 9:30am - Wood Carvers (A) 9am -CANCELED -Sweet 1 Dam - Tai Chi (D) 10:30am -Memories Class 9am -Quilting Group (A) 1 pm - Bridge (D) 1 pm -Bingo (L) --_! _:' 1 pm - Bead Group (A) 1 pm - Belly Dancing (D) 3:15pm - Kix (A) fpm- Mahjong (L) 6:30pm -Zumba - (D) 7pm - Andrea Wentzel (A) 7pm - Lk Mtka VFW - (L) 12 L 13 L 14 L 15 16 L 17 L 18 10am- Church (A) 8am - Dance/Ball Fitness 9am-Card Crafters (L) Barn - Dance Fitness (D) 11 am - 49ers Lunch (A) Sam - DancelBall Fitness 10am- Sweet Jules Gifts 9am -Quilting Class (A) 9:30am -Wood Carvers (A) Sam - Dance /Ball Fitness 11 am - Chamber - State of Ozm - Sweet .iules Gii's (K) Spm - Elaine Slechta (D & I Dam - Tai Chi (D) 10:30am - CANCELED - gam - Quilting Group (A) 1 pm -Bridge (D) 1 pm - Bingo (L) _:45pm -Cheryl Gengler 1 pm -Bead Group (A) 1 pm - Belly Dancing (D) 3:15pm - Kix (A) 6:30pm - Giden Glen H.O. - 1 pm - Mahjong (L) 6 :30pm - Amsbury 6:30pm - Zumba - (D) 19 L 20 L 21 L 22 L 23 L 24 25 10 am - Church (A) 9am -Card Crafters (L) Or-_,iv; 1 pm - Bridge (D) Barn - Dance /Ball Fitness 5:30am • Lk Mtk Open Mic Happy birthday! 8am - DancelBall Fitness 9:30am -Wood Carvers (A) 8 a - Dance Fitness (D) ..,. - Cheryl (2:) „.. ,., SS I °;_ !K1 C :-, - CANr S;:, -, 9am -Happy Feet C.... 9am - Quilting Group (A) 3:15pm - Kix (A) 1 pm -Bingo (L) 9am -Quilting Class (A) 10:30am - CANCELED - 1 pm -Belly Dancing (D) 10am - Tai Chi (D) 10:30am -Wynn Johnson 1 pm - Mahjong (L) 1 pm - Bead Group (A) 6:30pm - Zumba - (D) 6:30pm - Marsh Pt HO 26 27 L 28 L 29 L 30 L 31 1 10am - Church (A) 8 a - Dance /Ball Fitness 9am -Card Crafters (L) 8 a - Dance Fitness (D) - r,. . Gendler (:r< Barn - DancelBall Fitness ' Dam . Sweet JUIeS GH* , 9am -Quilting Class (A) 9:30am -Wood Carvers (A) 9am -Quilting Group (A) 1 pm - Bridge (D) 8:30am - Life Line 10am - Tai Chi (D) I 01 - Sweet Jules Gifts 10am - Cheryl Gendler (K) 3:15pm - Kix (A) 9am - Sweet Jules Gifts (K) 9 pm - CANCELED - Cheryl 10:30am - CANCELED - 1 pm - Mahjong (L) 6pm -League of Women 1 pm -Bingo (L) 1 pm - Bead Group (A) 4pm - Savvy Social Security 7pm -Andrea Wentzel(A) 3:30pm - Saga Hill (K & D) 6 :30pm - Zumba - (D) Programs, Birthdays,". - Rental, Rentals - Daytime, Rentals- Even ings/Wken ds, SSP Programs Nov 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 26 27 28 29 30 31 1 10 am - Church (A) 8 am - DancelBall Fitness 9am - Card Crafters (L) Sam - Dance Fitness (D) a m - Cheryl G o n dl e r (K) Sam - Dance/Ball Fitness 1 Dam - Sweet Jules Gifts Sam - Quilting Class (A) 9:30am -Wood Carvers (A) 9am -Quilting Group (A) 1 pm -Bridge (D) 8:30am • Life Line 10am -Tai Chi (D) 10am -Sweet Jules Gifts I Dam. - Cheryl Gendler (K) 3:1 5pm -Kix (A) 9am -Sweet Jules Gifts (K) 13m. - CANCELED - Clncry' 10:30arn - CANCELED • 1 pm - Mahjong (L) 6 pm -League of Women I pm -Bingo (L) I pm - Bead Group (A) 4pm - Savvy Social Security 7pm -Andrea Wentzel(A) 3:30pm -Saga Hill (K & D) 6:30pm -Zumba • (D) L 2 L 3 L 4 L 5 L 6 L 7 L 8 10am - CANCELED - Church 8 am - Dance Fitness (D) Sam - DancetBall Fitness Barn -Sweet Jules Gift (K) Set up for Elections - General Election Day - 112 Pamper Me Boutique Sam - Dance /Ball Fitness Sam - Card Crafters (L) 1 pm -Bridge (D) j, (X, Dam - Sweet Jules Gifts (K) Sam - Quilting Class (A) "'m - J"Cas Gl`,s 9am -Quilting Group (A) 3:1 Spm - Kix (A) 1 pm - Bingo (L) ju 2s 9:30am -Wood Carvers (A) I pm - Mahjong (L) 7pm -Andrea Wentzel (A) 10am - Tai Chi (D) I pm - Bead Group (A) 6:30pm - Zumba (D) 1 pm Mahjong Workshop L 9 ( 10 11 12 L 13 L 14 L 15 1 Dam -Church (A) 8 am • Dance/Ball Fitness 9am - Card Crafters (L) 8 am -Dance Fitness (D) 11 a m - 49ers Luncheon B am - Dance/Ball Fitness 12 pm Bernice Schmidt (A Sam - Quilting Class (A) Sam -Veterans Day Sam -Quilting Group (A) 11 am - TeD Talks (L) D in - Sv),2et Jules Gifts (K) 9am - Swee* Jules Gifts ( 1- . 11 9:30am -Wood Carvers (A) 1 pm - Mahjong (L) 11: 30am -Meals on Wheels I pm -Bingo (L) 10am - Tai Chi (D). 1 pm - Bead Group (A) 6:30pm - Zumba (D) 1 pm - Bridge (D) 1 pm -AAA (A) 7pm - Lk Mtka VFW - (L) 2:30prn -Cheryl Gendler I pm - Mahjong Workshop 3:1 Spm - Kix (A) 11 L 17 L IS L 19 21 L 22 1 Dam - Church (A) 8a m - Dance/Ball Fitness Sam • Card Crafters (L) 8 am - Dance Fitness (D) - Z! rn - Sweet Jules Gifts f!; Sam - Dance/Ball Fitness Sim - Sweet Jules Gifts (K) 9am -Quilting Class (A) 9am -Sweet Jules Gifts fK) 9am - Cheryl Gendler (K) 1 pm - Bridge (D) Sam - Happy Feet (L) Spm - Lake Mtka Open Mic 9am -Sweet Jules Gifts {K) 9:30am -Wood Carvers (A) 9am -Quilting Group (A) Sam - Sweet Jules Gifts (K) 1 Dam - Tai Chi (D)- I pm -Bead Group (A) I pm - Mahjong (L) 3:1 Spm - Kix (A) I pm - Bingo (L) I pm - Mahjong Workshop 1 pm - Computer Workshop 6pm - League of Women 6pm - LWV (L) 7pm - Andrea Wentzel (A) L23 L 24 L 25 L 21 L 27 28 L 29 10am -Church (A) Sam - Dance/Ball Fitness Sam Card Crafters (L) 8 am - Dance Fitness (D) Sam - Mrs. M - (D) HOLIDAY - CLOSED HOLIDAY - CL0SE_D I pm - Bridge (D) Sam - Dance/Ball Fitness Sam -Quilting Class (A) 9am - Sweet Jules Gifts (K) Sam -Quilting Group (A) 12:30pm -Sweet Jules (K) G.fz. 9:30am -Wood Carvers (A) PI - ::!-.z 3pm - Susan Fox - (D & K) julc, f!"I 7pm -Mrs. M (D) 10am -Tai Chi (0)- 1 pm - Bead Group (A) 1 pm - Mahjong (L) 3:15pm - No Class - Kix (A) 1 pm - Bingo (L) 1 pm - Mahjong Class (L) 6:30pm - Zumba (D) 30 1 L 2 ( 3 L 4 5 L 6 10am - Church (A) Sam - Dance/Ball Fitness 9am -Card Crafters (L) Sam -Dance Fitness (D) "am -Sweet Jules Gifts (K) Sam - Dance/Ball Fitness I 2pm - David Rients 4pm - Martha Keenan (D) - 9am -Quilting Class (A) 9:30am -Wood Carvers (A) Sam -AAA (A) I pm - Bridge (D) 93M -Sweet Jules Gifts - - , 0. _ 3:.. "—: 1 Dam -Shorewood Ponds 9am - C h e ry I G e n d I er (K) 3:15pm - Kix (A) 1 pm - Bingo (L) 10am - Tai Chi (D)- 1 pm - Bead Group (A) 9am -Quilting Group (A) 3 p m -Bryan Litsey I pm - Computer Workshop 1 pm - Mahjong (L) 6:30pm Zumba (D) Programs, Eirlhdalys, 'Uchen Rental, 7o"s:n" a' 1-1'c':�rs, Rentals - Daytime, rentals- Even ings /Wkends, SSP Programs Dec 2014 (Central Time) Sun Mon Tue Wed Thu Fri Sat 30 L 1 2 L 3 L 4 5 L 6 10am -Church (A) 8am- Dance/Sall 9am- Card Crafters (L) 8am -Dance Fitness gam -Sweet Jules 3i`.S 8am - Dance /Ball 12pm -David Rients- 4pm - Martha Keenan Sam - Quilting Class (A) 9:30am -Wood Carvers Sam -AAA (A) 1 pm - Bridge (D) 9 a7- - Sire C`. Jaen 3S`Ys 9 a - Sweet Jules Gifts 10am - Shorewood 9am - Chcryl Gendler 3:15pm - Kix (A) 1 pm - Bingo (L) 1 Dam - Tai Chi (D)- 1 pm - Bead Group (A) 9 a -Quilting Group 3pm -Bryan Litsey 1 pm - Computer 1 pm - Mahjong (L) 6:30pm -Zumba (D) 7 8 9 10 11 12 13 10am - Church (A) 8am - Dance/Ball 9am -Card Crafters (L) 8am - Dance Fitness 9a -Sweet Jules Gifts Barn - Dance /Ball 11 am - Riesgraf Party Sam - Quilting Class (A) 9am - Senior Holiday 9a;, -C -cry' G endle* 11am•49ers(A) 9am -Sweet Jules Gifts 9..rr. - Sweec Jcies C -: 'LS 9:30am -Wood Carvers 9a -Quilting Group 11 am -TED Talks (L) 1 pm - Bingo (L) 1 Dam -Tai Chi (D)- 1 pm - Bead Group (A) 12pm - Shorewood (A) 1 p m - Bridge (D) 1 pm - Mahjong (L) 3:15pm - Kix (A) 6:30pm -Zumba (D) 7pm - Lk Mtka VFW - 14 15 LiL 17 18 19 20 10am - Church (A) 8am - Dance /Ball Sam - Card Crafters (L) 8am - Dance Fitness c.. - S': =:a ^: J;: S _ ..._, 8am - Dance/Ball 9 a -Happy Feet S Ce, . t it -s _., Sam - Quilting Group fpm - Bridge (D) 9n et Jules Glfts Sam - Quilting Class (A) 9:30am -Wood Carvers 1 pm - Mahjong (L) 3:15pm - Kix (A) 1 pm -Bingo (L) 9 a - Sweet Jules Gifts 1 pm - Bead Group (A) 6:30pm -Zumba (D) 4:30pm - Mens Garden 10am -Tai Chi (D)- 21 22 23 L 24 L 25 L 26 27 10am - Church (A) 8am - Dance /Ball 9 a - Card Crafters (L) 8am - Dance /Ball Sam - Sweet Jules Gifts HOLIDAY - CLOSED HOLIDAY - CLOSED 8am - Dance Fitness 1 pm - Bridge (D) Sam - Quilting Class (A) 9 a m - Sweet Jules Gifts 1 pm - Bingo (L) z•ain - Sweet Jules Gifts 9:30am -Wood Carvers 9a -Quilting Group 3:15pm - NO CLASS Kix 5:30pm -Joan Ronbeck 1 pm - Bead Group (A) 1 pm - Mahjong (L) 5pm - Nancy Pitan (B & 28 29 30 31 1 2 3 9 a - Sweet Jules Gifts 8am - Dance/Ball Sam - Card Crafters (L) 8am - Dance Fitness 8am - Dance /Ball a m - Sweet Jules Gi`.4- HOLIDAY - CLOSED 1 p m - Bridge (D) 1 0a m - Church (A) Sam - Quilting Class (A) � a m - Sweet Jules Gifts Sam - Quilting Group 9a m -Sweet Jules Gifts 9am - Sweet Jules Gifts 9:30am -Wood Carvers 1 pm - Mahjong (L) 3:15pm - NO CLASS - 1 pm - Bingo (L) 1 pm - Bead Group (A) 6:30pm - Zumba (D)