12-01-14 CC WS Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, DECEMBER 1, 2014 5:30 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Zerby _____
Hotvet _____
Siakel _____
Sundberg _____
Woodruff _____
B. Review Agenda
2. INTERVIEWS FOR RENEWABLE ENERGY ALTERNATIVES STUDY
A. 5:30 pm – Barr Engineering Company
B. 6:00 pm – CR Planning, Inc.
C. 6:30 pm - Solarstone Partners, LLC/WSB & Associates, Inc.
3. ADJOURN
ATTA ^I IRM .Il 1l
Attachment #2
Submitted by Barr Engineering Company
September 12, 2014
resourceful. naturally.
engineering and environmental consultants BARR
September 12, 2014
Paul Hornby, PE
City Engineer
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Request for Proposals for Renewable Energy Alternatives Study City Project 14 -09
Dear Mr. Hornby:
On behalf of Barr Engineering Co., we are pleased to provide our proposal to the City of Shorewood (City)
for a renewable energy alternatives study. Our proposal is based on the information in your request for
proposal, answers to questions we've submitted during the proposal process, and our experience on
similar projects.
We believe that choosing Barr can provide the City with several benefits.
• Barr's project team and our collaboration with a diverse group of experts in renewable energy
project scoping and implementation will provide you with a useful and detailed renewable energy
alternatives study.
• Our experience on similar renewable energy alternatives studies for cities, watershed districts, a
military base, and an Indian tribe gives us the experience necessary to successfully carry out your
project in a timely manner.
• You can count on a non - partisan and cost - effective review of multiple renewable energy
technologies, including solar, wind, geothermal, CHP, and other energy options,
We thank you for the opportunity to propose on this project and look forward to working with you if
fortunate enough to be awarded the work. If you have any questions about our proposal or would like
additional information, please contact me.
Sincerely,
Rachel Walker
Project Manager, Point of Contact
rwalker(ftarr com, 952- 832 -2849
Barr Engineering Co. 4700 West 77th Street, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com
Contents
understanding of the work .......................................................................... ...............................
1
workscope ..................................................................................................... ..............................2
Task 1: client communications ................................................................ ..............................2
i
Task 2: renewable energy assessment ................................................... ..............................2
Task 2.1: solar energy assessment ...................................................... ..............................3
Task 2.2 geothermal /ground- source heat pump assessment ....... ..............................3
Task 2.3 combined heat and power energy assessment ............... ..............................4
Task 2.4 wind energy assessment ....................................................... ..............................4
Task 3: energy-load analysis .................................................................... ..............................5
Task 4: strategic energy study development ........................................ ..............................5
deliverables................................................................................................... ...............................
7
Task 1: client communications ................................................................ ..............................7
Task 2: renewable energy alternatives .................................................. ..............................7
Task 3: renewable energy cost benefit analysis ................................... ..............................7
Task 4: development of strategic energy study .................................... ..............................7
proposedteam .............................................................................................. ..............................8
fee- ...... ............................. ............................................ .................................................
�J
.......... 13
schedule....................................................................................................... ...............................
14
Attachment A: project examples
Attachment B: letters of recommendation
W 8031111 11,1A
understanding
Barr understands that the City of Shorewood (City) is considering undertaking a renewable energy
alternatives study for City facilities and potentially other properties within the City. The Study will:
• Incorporate City staff input to evaluate the feasibility and potential lifecycle payback of
several paths for developing renewable energy (solar, wind, geothermal, combined heat and
power (CHP)) at the 24 City facilities listed in the City's request for proposals (RFP City Project
14 -09).
• Compile energy -use data to estimate the City facilities' energy loads and assess the
magnitude of potential demand that can be met with renewable development.
• Synthesize and present the results of the renewable energy assessment and energy -load
analysis to identify prioritized projects, potential environmental benefits, and energy
tradeoffs and cost savings associated with development options.
We understand that the City's ultimate objective is to carry out a broad review of renewable energy
alternatives that are practical. In our eyes, this takes the shape of short-term actionable projects
prioritized by payback period and also provides the City with considerations and value as a long-
term guide to manage energy use and identify future opportunities. We also understand that
investigation of building energy efficiency retrofits are outside the scope of this work, due in part to
the City's active commitment to the GreenSteps program.
We propose teaming with All Energy Solar, Hunt Electric Corporation, and Chinook Wind to help
complete the analyses of wind and solar power, respectively, as outlined below. In addition, Nelson -
Rudie & Associates, Inc. will serve as a ground- source heat pump expert on this project. The team
composition is intended to provide the City decision makers with access to expertise in each of the
technologies being evaluated, with Barr leading the team and formulating the approach.
Based on the results of screening -level energy assessments, we will work with the City staff and City
engineers to develop a clear and streamlined strategic- energy plan for each renewable resource at
the identified candidate sites —wind, solar, geothermal, CHP, and other load management —that will
highlight critical issues, quantify cost and benefits (both economic and environmental), estimate
payback period for the investment, and assess potential flaws. Each technology and site will present
unique equipment ownership, grid interconnect, and insurance considerations. It is our goal to help
the City understand these tradeoffs at a high level and develop a short list of prioritized
implementation steps as well as items to consider during future detailed evaluations.
Our project team includes Kurt Leuthold (principal), Rachel Walker (project manager), Matt Metzger,
ENV SP (civil and sustainability engineer), Bill Bangsund (senior geologist), Louise Segroves
(environmental specialist), John Wachtler (environmental specialist), Corey Schwartz (electrical
engineer), Bruce Browers (senior consultant), Kirk Stopenhagen (Chinook Wind), Michael Allen (All
Energy Solar), Dawn Eimers (Hunt Electric), Mike Woehrle (Nelson - Rudie). Stuart Stephens (senior
electrical engineer) of Barr has experience working on the City of Shorewood's electric distribution
system and can be called on, as needed, for the project. These individuals' qualifications and
experience are summarized in the proposed team section of this proposal.
work scope
This work plan is based on our understanding of the project described above.
Task 1: client communications
Up to three Barr team members will attend a kickoff meeting with City staff members to discuss the
project, information needs, and expectations. Throughout the project, Barr's project manager will
provide informal email or telephone updates to community staff as needed. We will also implement a
secure project website so City staff can have ongoing access to all data and other information
developed for the project. The City will receive periodic progress reports, meeting agendas, and
summaries of meeting minutes.
Task 20 renewable energy assessment
For each renewable energy resource under consideration — solar, wind, geothermal, CHP —Barr will
use the following three -step approach:
1. Evaluate the resource. This initial step will target questions of quantity, quality, and
location for each of the 24 candidate sites identified by the City. We will use publically
available resource data that you have or that we can readily access to conduct a screening -
level desktop analysis of solar, wind, geothermal, and CHP in conjunction with our load and
demand analysis to assess resource availability and identify locations with maximum
potential.
2. Review technology options. A wide variety of wind - turbine sizes and models, solar
technologies and manufacturers, and CHP options are available. Based on the information
gathered in Step 1, we will evaluate a broad set of options and narrow the list to
technologies suitable for further assessment.
3. Assess implementation feasibility. This step will focus on a feasibility evaluation of
technologies identified In Step 2. For each resource, the following key issues will be
examined:
a)
Implementation scenarios. Based on the quantity and quality of the resource and viable
technological options, one feasible implementation scenario may be developed for each
resource at each candidate sites, as agreed to by the City staff.
b)
Development costs and barriers. For each candidate site, we will assess upper and lower
bounds for potential energy production, opinion of capital costs, anticipated cost of
energy, and overall technical and economic feasibility.
c)
Environmental and regulatory considerations. For each candidate site, life -cycle payback
and environmental benefits will be assessed. This may include potential reduction in
greenhouse gas emissions (CO2 equivalent) and water footprint achieved by offsetting
traditional grid -based power with onsite renewable power generation. In addition,
potential environmental risks, permitting issues, equipment ownership models, insurance
issues, zoning, and environmental- review requirements will be identified.
d)
Economic Payback. Implementation opportunities identified at candidate sites may be
prioritized based on economic payback period. A key component of this step is an
assessment of rates and relevant government incentive programs that may provide a
source of funding for implementation. The financial benefits analysis will prioritize
implementation opportunities based on-
o Anticipated life -cycle cost, based on opinion of installation cost and estimated
operational and maintenance cost.
• A system reliability evaluation.
• A cost - benefit analysis, with consideration of footprint reduction benefits.
• Financial incentive programs.
Task 2.1: solar energy assessment
Barr proposes to carry out a desktop review of all 24 City Facilities listed in the RFP. Based on that
review, Barr intends to carry out one visit to each of the 24 sites. Options that we would explore
include both rooftop and free - standing arrays to maximize potential resource configurations. Barr
would provide a conceptual siting of the proposed solar locations.
The rooftop assessments will include high -level consideration of:
• Structural type and span of roof - support structure.
• Type and age of roofing materials and height and location of roof - mounted HVAC
equipment.
• Parapets, communication equipment, and other potential shading obstructions.
• Electrical infrastructure and potential point(s) of coupling, incorporating the requirements of
the serving electrical utility.
• Evaluation of systems in terms of maximizing the payback all year (notjust in the summer
months).
• Data analysis using industry software such as PVSyst or Ret Screen.
Data collected during the rooftop site assessments will be used to estimate the annual generation
capabilities of the maximum system size; identify appropriate technologies; and assess
implementation, operational, and maintenance costs. We will also review facility energy demands
j(annual, seasonal, and time of use) for the last 12 months of electrical energy bills and the City's
priorities for usage - percentage offset. Finally, we will examine incentive programs that could be
tapped to off -set costs and reduce pay -back periods, such as Made in Minnesota (MiM) and Xcel
Energy Solar*Rewards.
Task 2.2 geothermal /ground- source heat pump assessment
The geothermal assessment will be based on analysis of ground source heat pumps (GSHP), land
availability, soil conditions, and electricity and fuel costs. Based on data provided by City staff or
publically available data, Barr will compile an inventory of City structures, their heating and cooling
requirements, and the age and condition of the HVAC systems. Ideally, multiple City facilities could
be serviced by a single GSHP system designed for multiple buildings, thereby increasing the
efficiency of the overall system.
Barr will review the Minnesota Geological Survey's Hennepin County Geologic Atlas and the
Minnesota County Well Index to assess the ground conditions. While the systems are called "ground
source," groundwater is an important factor. Installing the heat transfer tubing below the water table
allows the moving groundwater to improve the transfer of heat.
Barr will prepare an analysis of land use adjacent to City facilities to assess the availability of land for
installation of a GSHP system. There are several different options for the ground loops used in
GSHPs:
• Vertical wells have a relatively small footprint but are generally more expensive to install.
• Coils of tubing can be installed in relatively shallow trenches and are inexpensive to install,
but these require a large footprint. Also, if installed above the water table, these systems will
have a reduced heat transfer capability.
• If available and allowed by local rules and regulations, heat transfer coils can be installed in a
lake or pond.
Barr will also prepare a summary of current and projected costs of electricity and other fuel currently
being used in City facilities that might be offset by GSHP and consider whether GSHP is cost - effective
relative to other renewable energy alternatives.
Task 2. 3 combined heat and power energy assessment
The combined heat and power (CHP) energy assessment will review the City's listed sites to
determine if any of the sites are good candidates for exploring a CHP retrofit. For candidate sites, the
CHP assessment will review economic and logistical tradeoffs of fueling CHP systems with natural gas
versus biomass. Fuel availability, delivery, ash handling, and cost must all be considered in selecting a
fuel source for CHP systems. Generally speaking, natural gas CHP systems, although not a renewable
technology, can still prove highly efficient under some circumstances.
Task 2A wind energy assessment
The wind energy assessment for this study will include an evaluation of the best sites for a wind
project on City - controlled property. The tasks proposed are to develop a site -visit checklist to gather
information to rank sites, evaluate the site visit results, obtain nearby wind data to conduct a desktop
analysis of each site's wind energy potential, and present the results and recommendations.
Specifically, the analysis will combine the results from the site visit with wind data from multiple
sources, normalized to long -term climatic trends, to provide preliminary energy estimates. The intent
of the study is to provide the City with insight on the site's production potential to determine the
feasibility of wind energy (compared to that of other sustainable- energy sources). For the desktop
wind - resource modeling evaluation, we will complete the following tasks.
prepare site visit checklist
A detailed checklist will be developed by an experienced wind energy meteorologist to be used by
the siting trip personnel to obtain information on each prospective location. This will be used to
identify locations suitable for installing wind turbines on City property based on industry standard
turbine siting guidelines, including setbacks from adjoining property, and City building and zoning
codes and height restrictions. Information gathered will include location and heights of buildings,
obstructions, terrain, trees, and other local surroundings. We will also take photographs to be
evaluated by the meteorologist to rank the sites in order of wind resource potential,
evaluate site visit results
The sites will be ranked according to their wind energy potential. Locations that are best suited will
be further analyzed by conducting a desktop analysis of local wind data.
perform desktop analysis
A screening -level desktop analysis is proposed for opportunity sites identified following site visits.
Local wind speed data from various sources such as the National Weather Service, Minnesota
Department of Transportation, and NOAA will be obtained and analyzed. Since short-term weather
data may not reflect long -term climatic averages, the local wind data will be adjusted to a long -term
average by correlation with datasets of more than five years in duration.
Depending on professional judgment of the long -term reference data, multiple datasets may be used
to determine long -term wind speed. Modern Era Retrospective - Analysis for Research and
Applications (MERRA) at a record length of 30 years, local Automated Surface - Observation Station
(ASOS) data from nearby National Weather Service stations, and other available local wind data may
also be used.
If the desktop analysis warrants further clarification of wind potential, we will recommend additional
steps for onsite wind data collection to better quantify wind generating potential. Onsite wind data
collection is outside the scope of this proposal but may include data collection for 6 -12 months.
Barr will work with the City staff to assemble a summary of energy -use data. Ideally, this effort will
target energy use on a monthly basis for up to four recent calendar years to provide an adequate
representation of the City facilities' energy -use patterns. It is anticipated that the City engineer will
provide Barr with the required raw data. Barr will summarize the data by facility and verify the City's
primary areas of energy demand. We will focus on these areas of energy demand and provide a
summary of potential advantages and disadvantages of each strategy that can be used by the City to
identify options that may merit more detailed investigation.
Task 4: strategic energy say development
Barr will work with City staff to synthesize outcomes of Tasks 2 and 3 and assist in producing a
strategic energy study. Key components of the study will be driven by the decisions of City Council
and staff, with Barr serving in a technical and advisory role. We recommend considering three key
elements in the study:
. Current energy status, including current use and potential resource development
,i
• The City's energy goals as a GreenStep city
. Initial action plan to achieve energy goals
The outcomes of Tasks 2 and 3 will be used to prepare a study that addresses the City's current
energy status and potential resource development.
In addition to the proposed scope and budget, we can discuss expanding the investigation to include
candidate sites on commercial and private properties identified as opportunities.
Also, at the request of the City, we can discuss evaluating the feasibility of somewhat more exotic
power generation and energy storage options by:
• Investigating if battery storage provides improved system reliability
• Investigating the potential benefits of onsite fuel cells
• Exploring the scale of City organics collection and possible biogas power generation
• Exploring the benefits of upgrading existing supervisory control and data acquisition
(SCADA) systems at City -owned facilities to interface with power generation technologies
• Reviewing existing backup -power and standby generators to assess if any load- shedding
arrangements with power utilities have an acceptable payback period
• Reviewing how City energy decisions may be viewed favorably in the Institute for Sustainable
Infrastructure (ISI) Envision rating system
We propose presenting initial findings to the City staff at a meeting that allows for discussion and
consideration of the City's energy mission and goals. Following this working session, Barr would
prepare a draft study based on feedback from that meeting and receive feedback on the draft before
making a final presentation to the City Council. The final strategic energy study would incorporate
feedback from the City Council and any additional input from City staff.
dellverables
Barr anticipates that the following deliverables will be produced, grouped by the proposed tasks in
the work plan, summarized and bundled in the final report:
Task 1: client communications
• Project team kickoff meeting with the City's staff to discuss City facilities
• Email and phone progress reports as needed throughout the project
Periodic email progress reports, meeting agendas, and summaries of meeting minutes
Task 2- renewable energy alternatives
• Screening matrix providing a concise summary of implementation scenarios for
opportunities at the candidate City facilities, potential power output, and relevant
environmental and regulatory considerations for each resource
• Screening -level summary solar, wind, geothermal, CHP, and other evaluation reports
Task 3: renewable energy cost benefit analysis
• Economic screening matrix summarizing opinion of installation, operation, and maintenance
costs; system reliability; and lifecycle costs
• Listing of potentially applicable incentive, rebate, and power purchase programs
• Incorporation of government incentives and pay -back time - frames, assuming probable
incentive programs and scenarios
Task ® development of strategic energy study
• One draft strategic energy study and one presentation to City Council and staff
• Documentation of comments received from City Staff and City Council
• One final strategic energy study incorporating feedback from City Council and staff
proposed team
Details about the primary Barr personnel and proposed subconsultants who will be used to perform
the services offered, along with their qualifications and relevant project examples, are below. At Barr's
discretion, other engineers, scientists, and technicians may be utilized on the project to meet the
schedule and work plan. To learn more about Ban's relevant project experience as well as letters of
recommendation from our clients, see Attachments A and B, respectively.
Barr Engineering
Co.
Kurt Leuthold, PE
Vice President
Senior Civil Engineer
Kurt Leuthold has 26 years of experience in hydrology, hydraulics,
stormwater management, and land development. He has designed surface -
water management projects for cities, water management organizations,
watershed districts, private industries, developers, and universities and
colleges. In the last 14 years, Kurt's emphasis has been on sustainability
and the design of alternative stormwater management, low- impact
development, green infrastructure, and green building projects. He
understands the interaction of water, soils, and plants, and how urban and
suburban infrastructure can support biodiversity and provide
environmental protection. He frequently uses this experience to teach
workshops and give presentations about the latest in alternative
stormwater management planning, design, operations, and maintenance.
Barr Engineering
co.
Matthew Metzger, PE
Civil Engineer
Matt Metzger is a civil engineer with 10 years of design engineering experience
related to water resources and infrastructure design. He has worked extensively
on infrastructure design, site planning, flood -risk reduction systems, low- impact
green infrastructure, cost estimating, and project visualizations for clients in the
public and private sectors. Matt regularly serves as both a technical lead and
project manager on civil, water and energy infrastructure projects ranging from
small sites to projects exceeding $1 billion. Matt has experience in sustainable
systems engineering and life -cycle assessment to help clients understand the
tradeoffs and sustainable value profile of project alternatives.
ME Bruce Browers
Senior Consultant
Bruce's nearly 40 years of experience in engineering, operations,
development, and construction include more than 25 years at Minnesota
FIF '771111 Power, where his roles included managing generation development, fuels,
and engineering for independent power projects. His background also
includes conducting technical and feasibility studies for biomass- fueled
Barr Engineering power plants, and designing and constructing combined heat -and -power
co. (CHP) plants. At Barr, Bruce specializes in working with the power -
generation and process -steam industries.
Before joining Barr in 2008, Bruce served as president of Browers
Consulting for five years. He specialized in assessing the feasibility of
prospective U.S. power industry investment in developing nations,
including Tanzania. From 1977 to 2003, he served in managerial roles at
Minnesota Power.
Barr Engineering
Co.
Bill Bangsund, PG
Senior Hydrogeologisf
Bill Bangsund has more than 24 years of experience in landfill permitting
and monitoring, contamination studies, groundwater resources, and
vibration analysis. He has provided oversight for long -term monitoring and
assistance with ongoing site remedial investigations and has worked on
geological investigations and assessments of geological hazards for over
100 windpower development projects across the country. Prior to joining
Barr, Bill served as a project officer and hydrogeologist with the Army
Environmental Hygiene Agency for groundwater - contamination
assessments, waste management studies, and hazardous -waste site
assessments nationwide.
Barr Engineering
co.
Stuart Stephens, PE
Senior Electrical Engineer
Stuart Stephens has more than 34 years of experience in the design, build,
installation, and startup of power generation systems, power distribution
systems, and real -time process controls and instrumentation for
municipalities and industry. His project experience includes over 50 water
and wastewater treatment plants, 75 wellhouses, and numerous water
towers, wastewater lift stations, and street - lighting and park - lighting
projects. System designs have included standby power, distributed control
systems, programmable logic controllers (PLCs), personal- computer -based
monitoring, system control and data acquisition (SCADA) systems, and
telemetry systems using fiber -optic cable and radio.
Stuart has broad experience with the selection, design, and installation of
AC and DC motor controls; AC power circuits and motor controls, including
variable frequency drives (VFDs); stationary and portable emergency power
generators; PLCs; operator interface panels; high -speed data acquisition
equipment; field instrumentation, including temperature, pressure, flow,
and level; gas monitoring equipment; and pneumatic, hydraulic and electric
control valves for gas, steam, and fluids.
—OWCvirloolr Wind Kirk Stopenhagen
Michael D. Woehrle, PE, P.Eng, TEED NC
Chinook Wind
Principal
6571 Lunde Rd
Chief Mechanical Engineer
Everson, WA
Mr. Woehrle has over thirty years of experience in mechanical engineering
TWO
involving design, coordination, meetings, shop drawing review, and field
Nelson -Rudie &
inspections. During this time, he has designed various types of buildings,
Associates, Inc.
including educational, retail, commercial, industrial, and residential. Mr.
9100 -49th Ave N
Woehrle is a LEED accredited design professional and is a national leader in
Minneapolis, MN
ice arena dehumidification design.
55428
Mr. Woehrle Is a principal at Nelson -Rudie & Associates, Inc. and is the
chief mechanical engineer responsible for all mechanical engineering
763- 367 -7630
functions in the firm.
—OWCvirloolr Wind Kirk Stopenhagen
Meteorologist
Chinook Wind
Chinook Wind is a multi - disciplinary consulting firm specializing in wind
6571 Lunde Rd
energy applications. Their experienced staff of independent engineers has
Everson, WA
a broad range of expertise that allows them to see the big picture. Chinook
98247
analyzes technical details to extract practical information that can be used
for critical business decision making. They work collaboratively with a
425- 985 -2655
variety of engineers and other consultants to provide a full range of
services. Chinook is a member of the American Wind Energy Association
and represents the United States on the IEC committee currently revising
the wind turbine power performance testing standard. Clients trust them to
provide confidential, high - quality service.
Tee
Barr proposes to perform the services described in the work plan on a lump -sum (fixed -fee) basis as
outlined below:
1.0 Client Communications
2.1 Solar Energy Assessment
2.2 CHP and Geothermal Energy Assessment
2.3 Wind Energy Assessment
3.0 Energy -Load Analysis
4.0 Development of Strategic Energy Plan
$5,000 to $6,000
$15,000 to $17,000
$10,000 to $12,000
$5,000 to $7,000
$3,000 to $4,000
$7,000 to $9,000
The estimated cost range is intended to provide the City flexibility in customizing parts of this
proposal to meet their needs, with our team adjusting budget to meet expectations.
schedule
Barr proposes to perform the services described in the work plan in accordance with the preliminary
schedule outlined below:
1.0 Client Communications
2.1 Solar Energy Assessment
2.2 CHP and Geothermal Energy Assessment
23 Wind Energy Assessment
3.0 Energy -Load Analysis
4.0 Development of Strategic Energy Plan
Timelines presented are following official signed work order to proceed.
8 months
8 months
8 months
8 months
8 months
8 months
Attachment A:
=qMTq 11=0 IM
preliminary renewable energy resource evaluation
client
Ramsey Washington Metro Watershed District
location
Little Canada, Minnesota
services provided:
• preliminary cost estimates and payback periods
development
• wind - resource evaluation
• energy- efficiency analysis and benchmarking
• renewable energy installation recommendations
The Ramsey Washington Metro Watershed District was interested in evaluating onsite renewable energy
options at its main office at 2665 Noel Drive, Little Canada, Minnesota. Based on the District's electricity
use, rate structure, and available space, we developed preliminary cost estimates and payback periods for
two rooftop solar photovoltaic (PV) projects: a 9.7 kilowatt (kW) system and a 40 kW system. We also
evaluated two independently tested small wind turbines: a 2.4 kW Skystream turbine and a 7.5 kW Bergey
turbine.
Payback period depends on electric rates as well as electrical production. We assumed the most valuable
use of the onsite generation would be to offset electricity purchases. Therefore, our preliminary payback
calculations were based both on electricity production estimates as well as the District's cost of electricity.
The District's electricity costs consist of both an energy charge and a demand charge. We conservatively
estimated that onsite generation would only offset energy charges because we did not have detailed
demand data. Therefore, our estimate of the value of electricity generated onsite is likely to be
conservatively low. The District would need detailed demand data in order to evaluate potential
reductions in demand charges.
Solar appeared feasible, but we recommended waiting for new incentives and better technology. The site
has a poor wind resource and some site constraints. A larger wind turbine would provide more energy but
could be difficult to permit. The south facing roof of the main office building, however, offered a good site
for solar.
Despite falling panel prices, both solar projects evaluated had a 25 -30 year payback period because state
and utility incentives had lapsed in 2013. With new state solar incentives in 2014, a non - profit government
incentive of 20 cents /kwh for ten years will drop the payback period in half on a 40 kW solar system to 12-
15 years.
energy - planning assistance
evaluation of resources and power use helps tribe develop strategic energy plan
client
Prairie Island Indian Community
location
Minnesota
services provided:
• grant - application assistance
• wind- resource evaluation
• assessment of additional renewable- energy options
• energy- efficiency analysis and benchmarking
• assistance preparing strategic energy plan
The Prairie Island Indian Community has a long -term goal of reducing overall energy use while increasing
use of renewable energy. Barr's work for the tribe began with assistance obtaining a grant from the
Bureau of Indian Affairs for installing long -term wind monitoring equipment at several sites to evaluate
the feasibility of an on -site wind turbine project.
In addition to looking at renewable energy options, Barr helped the tribe collect and summarize data on
energy use and efficiency, including electricity and propane use at its facilities. This data enabled us to
benchmark these facilities' energy efficiency against that of similar facilities, and to assess:
• potential efficiency improvements
• utility rate - structure options
• landscape- design features for reducing the use of energy and water
With this information as a foundation, we helped the tribe use a BIA Energy Development grant to
evaluate its renewable- energy resource options, including feasibility assessments, as well as construction-
cost estimates for a wind turbine, a biomass facility, and two types of solar collectors. We're currently
helping the tribe incorporate this information into next steps for its energy plan.
2MmiaM
Affachment B:
TITMA
Ramsey-Washington !i
September 2, 2014
Re: Barr's Credentials
To Whom It May Concern:
2665 Noel Drive
Little Canada, MN 65117
(651) 792 -7g5g
fax: (651) 792-7951
email: office@rwmwd.org
website: www.Rpvmwd.org
Since 1975, Barr Engineering Co. has served Ramsey - Washington Metro Watershed District (RWMWD) as
our engineering consultant, providing high - quality engineering services and strong commitment to our
organization. They draw on their wide experience in watershed management across Minnesota to create
cost- effective solutions specific to the needs of our watershed district.
Barr brings a high level of innovation to our projects. They go the extra mile to be inventive, but know
when to pull back and take a more traditional approach to a project when appropriate.
Barr has a good team approach. In recent years, the core group of engineers and designers that provides
engineering services to the RWMWD has remained largely the same. Bar' excels at pulling in the right
people from a large, diverse group of experts and tailoring teams to our specific project needs.
In addition, Barr's staff is very responsive and accessible; we can contact any team member and find
someone to help answer our questions. They listen, understand our goals well, and seek out input from
our staff on key project issues along the way.
If you have any questions about Barr's won<for the RWMWD, or how Barr might be a good choice for
your watershed district, please feel free to contact me.
Sincerely,
I
Clit.A nger Dis istrator 1
Ramsey - Washington Metro Watershed District
651- 792 -7957
cliff.aichinger @rwmwd.org
September 11, 2014
Mr. Paul Hornby, City Engineer
City of Shorewood
Mr. Hornby:
The Prairie Island Indian Community has worked successfully with Barr Engineering Company since 2008.
Though the scope and nature of the projects has varied, two things have remained consistent: Barr has
always provided high - quality engineering and excellent customer service. They have also demonstrated
a strong commitment to helping our community achieve its goals.
One of the Prairie Island Community's long -term goals is reducing overall energy use while developing
its own energy resources. We've asked Barr for help with energy planning and have been extraordinarily
pleased with their efforts. These have included:
• Assistance with grant applications to the Bureau of Indian Affairs for energy - related projects.
• An evaluation of wind resources.
• Data collection related to energy use at community facilities.
• An assessment of renewable- energy options.
• Assistance with strategic energy planning.
In 2010, 1 was responsible for executing a Bureau of Indian Affairs funded energy assessment project. I
selected Barr to help us accomplish our objectives. One of Barr's "deliverables" for our energy- planning
work was a resource evaluation report. We found that report to be well- written and comprehensive.
The organization of the document, its format, and use of graphics made It easy to follow. It has been an
invaluable communication and planning tool that has helped focus our grant application and planning
efforts.
In addition to quality deliverables, one of the advantages of working with Barr is their large "bench
strength." They provide access to a diverse group of experts who make an effort to develop innovative,
cost - effective ideas. We have also found Barr staff members to be very collaborative and responsive to
our questions and concerns. Their customer service culture is very evident in everyday interactions.
We look forward to continuing our work with Barr on energy - related projects and enthusiastically
endorse them for similar work. If you have any questions about our experience with Barr, please feel
free to contact me.
Sincerely,
Io, Grants and Contracts Coordinator
Prairie Island Indian Community
5636 Sturgeon Lake Rd • Welch, MN 55089
(651) 385 -2554 - 800 - 554 -5473 • Fax (651) 385 -4180 • TTY 800- 627 -3529 Deaf or Hearing Impaired
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Attachment #2C
CITY OF
SHORE-WOOD
September 12, 2014
W
AL
S
A
WSB
lrtn
September 12, 2014
Mr. Paul Hornby, PE
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
RE: RFP Renewable Energy Alternatives Study - City Project 14 -09
Confidential Sealed Bid Proposal
Dear Mr. Hornby:
SolarStone Partners, LLC ( "SolarStone "), along with our partner, WSB and Associates, Inc., (collectively
"SolarStone Team "), is pleased to respond to Shorewood Renewable Energy Alternatives Study request for
proposals (RFP) for City Projects dated September 2014 ( "Shorewood RFP "). The SolarStone Team has
proven expertise in the design, engineering, structured finance, land acquisition, project development,
project management, construction execution, and operations and maintenance of large -scale turnkey
renewable energy systems. Contained herein is an offer to provide professional services necessary to
successfully perform energy alternatives analysis providing cost - effective energy systems that reduce City
costs of energy, have a financial benefit lifecycle, and are renewable or green energy technology. The final
report will detail renewable energy solutions that are practical for municipal facilities with the potential to
service other properties and/or facilities. The offer also includes the details to reach a report for the City to
review.
All communication regarding this offer should be directed to:
Joseph Devito
Co- Founder and CEO
3944 Xerxes Avenue S
Minneapolis, MN 55410
Email I joe .devito @solarstonepartners.com
Phone 1(512) 608-8448
If awarded the Renewable Energy Alternatives Study, the SolarStone Team agrees to comply with all rules,
regulations and other requirements set forth in the Shorewood RFP. SolarStone abides by all federal, state
and local equal employment opportunity hiring laws and regulations. Our proposal to Shorewood is valid
for 120 days from the date on this Transmittal Letter.
Sincerely,
Joseph DeVito, CEO
SolarStone Partners, LLC
Proprietary and Confidential Information 1 I P',Igc
Proposal to Perform Consulting Services for
Renewable Alternatives ► City Project 4/+
CITY OF
SHOREWOOD
Contact
Joseph De Vito
(512) 608 -8448
joe.devito@solarstonepartners.com
/ / f a
B. Proposal Format ........................2
E. Consultant Team .............
F. Project Understanding ...............5
G. Consultant Fee .........
H. Exceptions and Deviations ......... 6
Appendix A - Scope of Work .........6
Appendix B - Project Timeline ........7
SolarSione
B. Maoalaten, Inc.
So�arStone Proposal to Perform Consulting Services for Renewable Energy Alternatives Study -City Project 74 -09
SolarStone Partners, LLC ( "SolarStone "), along with our partner, WSB
and Associates, (collectively "SolarStone Team "), is pleased to respond to
the City of Shorewood Renewable Energy Alternatives Study request for
proposals for City Projects dated September 2014( "Shorewood RFP ").
B.1 Offering Firms:
SolarStone Partners, LLC
3944 Xerxes Avenue S
Minneapolis, MN 55410
Phone I (512) 608 -8448
WSB & Associates, Inc.
701 Xenia Avenue South, Suite 300
Minneapolis, MN 55416
Phone ( (763) 541 -4800
The SolarStone Team is unaware of any RFP addenda issued to date.
B.3 Contact Information
Joseph DeVito
Co- Founder and CEO
3944 Xerxes Avenue S
Minneapolis, MN 55410
Email I joe .devito @solarstonepartners.com
Phone 1 (512) 608 -8448
Fax I ? ???
B. Proposal Format / 2
SalarS[nne
�j)55�1
Proposal to Perform Consulting Services for Renewable Energy Alternatives Study - City Project 14 -09
Joe Devito
Co- Founder and CEO of
SolarStone Partners, LLC
Joe brings over 25 years of experience in the US power industry and has a varied
background that includes project development, business development, mergers
and acquisitions, regulatory, political, and media relations, energy marketing, and
engineering.
Early in his career, Joe provided engineering services to United Illuminating where
he designed, constructed and operated generation, transmission and distribution
systems. Joe led the regulatory, media and political affairs teams for NRG
Energy, FPLE and Wisvest Energy.
Prior to forming SolarStone, Joe was Vice President of Development for RES
Americas. As Vice President, Joe was responsible for leading the RES teams in the
development and marketing of RES Americas' projects across a twenty four state
footprint. Over his career, Joe developed over 2,000MWs of wind, solar and energy
storage projects, of which just under 900 MWs ($28n1 is or will soon be operational.
Kaya Tarhan
Co- Founder and Chief Development Officer
SolarStone Partners, LLC
Kays has more than 20 years of global energy business experience. For the
past two years, Kaya has been developing solar projects in the Northeastern
US market. Prior to that, Kaya founded, managed and sat on the board of
RES - Anatolia A.S., RES Ltds Turkish venture. In this role, Kaya built a team
consisting of developers, construction manager, electrical engineers, CAD
designer, finance manager and office administration. RES - Anatolia acquired a
750MW development portfolio of wind projects, acquired two licenses of 50MW
and 1 20M and sold 100% of its equity interest in the licensed projects to its
Turkish partner. RES - Anatolia developed a Greenfield pipeline of over 100OMW of
wind and 1000MW of solar projects in Turkey.
Prior to joining RES -Ltd, Kaya was Development Manager of RES- Americas North
Central division, and was responsible for development of wind projects totaling
659 megawatts. Kaya has served as a developer for a real estate private equity
trust developing residential real estate, condos through approvals and entitlements.
Kaye also served as Product Development Manager for Wind Logics, developing
wind analysis products for wind developers, owners and operators.
Kaya spent the prior nine years internationally at ERG Insaat developing hydro power
projects in Turkey where he gained his experience in developing energy projects.
E. Consultant Team / 3
�Ullff
sQ'arj[QnQ Proposal to Perform Consulting Services for Renewable Energy Alternatives Study -City Project 14-09
Jeff Broberg, LPG, REM
Environmental Services Manager
WSB & Associates, Inc.
Jeff is responsible for directing, managing, and conducting environmental
investigations and consulting on a wide range of land use and natural resource
issues in the energy sector in Minnesota and Wisconsin. He has more than
25 years of natural resource and land -use experience with the last 25 years
conducting assessments and permitting for commercial and energy related
activities including Large Wind Energy Conversion Systems, aggregate and
silica sand mining and processing and the use of alternative and renewable
energy systems including solar voltaic, solar thermal, geothermal and energy
conservation measures at a commercial scale.
Jeff routinely conducts and directs Geologic Hazard Analysis (sinkholes, flooding,
landslides, Decorah Shale); Environmental Assessments for ASTM Transaction
Screens and Phase I's Environmental Assessments, Minnesota Environmental
Assessment Worksheets, Leaking Underground Storage Tank investigation and
remediation; Ag chemical cleanup and response, dry cleaning contamination. Pre -
demolition and renovation asbestos inspections, management plans and project
design; Storm Water Discharge permits; Wetland delineation, replacement plans
and permitting (local, state and federal); In addition Jeff is an expert in Natural
Resource Legislation and complex permitting and litigation on land use and
natural resources issues at the local, state, and federal level.
Andrea Moffatt, PWS
Principal and Group Manager
WSB & Associates, Inc.
Andrea leads WSB' Energy Team as well as heading the Environmental and
Natural Resource group. She has more than 18 years of experience in project
management in this area. She is known for providing creative solutions for
client's complex projects. Her experience includes project management of energy
projects, development of site permits, environmental review, and environmental
studies on over a dozen wind and solar projects in Minnesota, Iowa, Texas,
and California. This has involved reviewing and presenting on all aspects of the
environmental review for energy projects including noise and flicker, wetlands,
native prairie, erosion and water quality, and avian and bat surveys. Recent
projects include environmental due diligence on the Aurora solar project;
permitting and environmental review on Community Wind South and Nobles Wind
projects in Nobles County. She also oversees the civil design work of the team.
E. Consultant Team / 4
�ti�1fll
SolarStone
llli��\
Proposal to Perform Consulting Services for Renewable Energy Alternatives Study - City Project 14 -09
The SolarStone Team understands that the City of Shorewood wants to better
understand the options that are available to promote the use of renewable energy
resources, in a manner that is financially feasible for the City. The City's main
renewable areas of interest are solar energy, wind energy and geothermal energy,
although the City will consider other renewable energy technologies that make
financial sense. The SolarStone Team will do a comprehensive review of the
City's assets and energy consumption profile, and evaluate opportunities that
can: a} save the City money on its energy consumption; b) make the City money
through renewable energy land leases on city facilities; c) make the City money
through prudent investment in renewable energy projects; or d) provide other
opportunities that can provide a positive pay back for the City. The evaluation
shall include a financial analysis that considers capital costs, capital structure
(i.e.) whether City ownership or third party ownership is the most efficient capital
structure, whether the City's access to debt provides a cost advantage and how
to best utilize tax attributes of the projects), operations and maintenance costs,
other lifecycle costs, and made in Minnesota, Solar Reward or other incentives.
It shall also identify ownership risk factors such as equipment reliability and
warranties. After completing the financial analysis for the various technologies
and scenarios, the SolarStone Team shall present its findings to the City for each.
The SolarStone Team will then make recommendations for which technologies
are the most applicable and provide the best value proposition for the City.
The SolarStone Team will participate in an initial Project Kick Off meeting
to meet staff and council members, and to discuss what City facilities are
available. The SolarStone Team will collect and review City billing data
and tour its facilities. The SolarStone Team recommends adding one more
meeting with staff and council members after the data acquisition and
analysis phase, in order to solicit input and help set final priorities for the
study. The team will thereafter provide periodic progress reports to staff
and council members and solicit staff feedback on an ongoing basis. The
SolarStone Team will prepare a draft report for staff and Council review,
and a final report that includes the SolarStone Team's recommendations as
well as the comments of Staff and Council.
The scope of work requested by the City in the RFP requires deep knowledge
in renewable energy project development and finance. It covers a variety of
technologies. It also requires a variety of skills that include project development,
financial modeling and engineering. The SolarStone Team has broad expertise in
multiple areas that is hard to duplicate, making it well suited to help the City of
Shorewood in this study. SolarStone's team members have developed over $3Bn
of renewable energy projects that are or will soon be operational. They include
many different types of renewable energy technology, including wind, solar, bio
mass, energy storage and geo thermal systems. With WSB on the team, the
SolarStone Team adds significant engineering depth, local permit knowledge, and
renewable energy expertise. The SolarStone looks forward to the opportunity of
helping the City of Shorewood develop a robust renewable energy plan.
F. Project Understanding / 5
�ti11t>r�
S®IarStone
Proposal to Perform Consulting Services for Renewable Energy Alternatives Study - City Project 14 -09
Appendix A includes a detailed scope of the work to be completed by the
SolarStone Team (the "Scope of Work'). The SolarStone Team Consultant
Fee shall be Thirty Two Thousand Dollars ($32,000.00) to complete the Scope
of Work, half due and payable prior to the commencement of work, and the
remainder due within thirty (30) days from issuance of the final report. This fee
includes anticipated expenses to complete the Scope of Work. The SolarStone
Team and the City of Shorewood may mutually agree to amend the Scope of
Work, provided that any such amendments shall be in writing. Amended scope
items shall be billed at a rate of $140 /hr, plus reimbursement of prudently
incurred expenses.
The SolarStone Team proposes one more meeting than that identified in the RFP,
to visit with staff and council members after the initial site visits and analysis are
complete.
1 . Collect and analyze the electric and natural gas (or other heating
sources if applicable) bill history of the 14 facilities identified in
Section II.A.1 of the RFP. .
2. Complete site tours and analyze the renewable energy potential
of the fourteen facilities identified in Section II.A.1 of the RFP.
Tours and analysis shall include evaluation of neighboring private
lands where applicable. Specific to solar gardens, the analysis will
consider the pros and cons of remote solar garden locations (not in
the City).
3. Identify lease revenue potential for City facilities.
4. Research current equipment pricing and estimated electricity
production at City locations for solar equipment, large wind
equipment, small wind equipment and building comfort from
ground -based geo thermal heat pump systems. Create pro forma
models for community solar gardens, behind the meter solar
applications, behind the meter small wind applications, large wind
systems and geo- thermal systems. Evaluate City ownership
scenarios and third party financing. Pro formas may be site
specific or for the City's aggregate consumption, depending on the
application.
G. Consultant Fee / 6
��ti1SY��
Solatstono
Proposal to Perform Consulting Services for Renewable Energy Alternatives Study - City Project 14 -09
5. Provide mapping and site layout GIS services for inclusion in reports.
6. Identify other potential renewable energy opportunities for the City for
future consideration.
7. Large wind applications may conflict with Xcel's exclusive franchise right to
serve retail customers in the City of Shorewood. The report shall identify
potential regulatory questions, but will not include a robust regulatory
analysis.
8. Complete a preliminary report that compares the financial benefits of each
of the technologies listed in Item 4 above. The report shall identify risk
factors associated with City ownership scenarios. Issue a final report that
includes recommendations from the SolarStone Team as well as comments
from the Council and Staff.
9. Attend three meetings with City Council and staff. Prepare meeting
agendas, meeting minutes, and progress reports.
PROPOSED PROJECT TIMELINE
Week I
lWeek 2
Week 3 lWeak 4
Week 5
Week 6 Week l7
Week 8 Weeks
Week 10
Week 11
Week 1,2.
Finalize Consultln Agreement
Kick Off Meeting
Collect and Analyze Billing Data
Site Tours
Second Meeting
Researoh and Analysis
(Rraliminary Report
Final Moetin
Final Report
Proposed Project Time Line / 7