01-12-15 CC Reg Mtg AgendaP
A.
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JANUARY 12, 2015 6:20 P.M.
AGENDA
Photos of Council Members will be taken at 6:20 p.m.
Attachments
1. CONVENE REGULAR CITY COUNCIL MEETING – 6:30 PM
A. Roll Call Mayor Zerby___
Hotvet ___
Siakel ___
Sundberg ___
Woodruff ___
B. Review Agenda
2. APPROVAL OF MINUTES
A. City Council Executive Session Minutes, December 8, 2014 Minutes
B. City Council Regular Meeting Minutes, December 8, 2014 Minutes
3. ADJOURN TO CALL TO ORDER
4. CALL TO ORDER
A. Oath of Office and Seating of the Council
Scott Zerby, Mayor
Jennifer Labadie, Council Member
Debbie Siakel, Council Member
B. Roll Call Mayor Zerby___
Labadie ___
Siakel ___
Sundberg ___
Woodruff ___
C. Review Agenda
5. RECESS TO RECEPTION FOR NEWLY ELECTED OFFICIALS
6. 7:00 PM - RECONVENE REGULAR CITY COUNCIL MEETING
7. CONSENT AGENDA - Motion to approve items on Consent Agenda & Adopt
Resolutions Therein:
NOTE: Give the public an opportunity to request an item be removed from the
Consent Agenda. Comments can be taken or questions asked following removal
from Consent Agenda
B. D. C.
CITY COUNCIL REGULAR MEETING AGENDA – January 12, 2015
Page 2 of 3
Attachments
A. Approval of the Verified Claims List Claims List
B. Setting the 2015 City Council Regular Meeting Schedule Clerk’s memo,
Resolution
C. Reaffirm Travel Policy for Elected Officials Clerk’s memo
D. Setting May 4 for the 2015 Open Book meeting Clerk’s memo
8. MATTERS FROM THE FLOOR
(No Council action will be taken)
9. PUBLIC HEARING
A. 7:00 PM Public Hearing - Proposed Improvements for Star Lane and Star See Engineer’s
Circle, City Project 14-11 memo- Item 13C
B. 7:10 PM Public Hearing – Vacate Utility Easement Planning Director’s
Applicant: Bennett and Sharon Morgan memo, Resolution
Location: 5580 Woodside Lane
10. REPORTS AND PRESENTATIONS
A. Request from Patricia Hauser, Humming for Bees, for a Pollinator Event
11. PARKS
A. Report by John Sawtell on the December 9, 2014, Park Commission meeting Minutes
B. Amendment to City Code for Park Dedication Fees Planning Director’s
memo, Ordinance
12. PLANNING
A. Report by Dustin Maddy on the January 6, 2015, Planning Commission
meeting
13. ENGINEERING/PUBLIC WORKS
A. Authorize Expenditure of Funds for Plow Equipment Skid Steer Director of Public
Works’ memo
B. Consulting Engineer Services 2015 Rate Proposal Administrator’s
memo
C. Authorize Preparation of Plans and Specifications for Star Lane and Star Engineer’s memo,
Circle, City Project 14-11 Resolution
CITY COUNCIL REGULAR MEETING AGENDA – January 12, 2015
Page 3 of 3
Attachments
14. GENERAL/NEW BUSINESS
A. Making Appointments to Certain Offices and Positions within the City of Clerk’s memo,
Shorewood for the Year 2015 Resolution
B. Deer Management Plan 2014 Summary Report Planning Director’s
memo
C. Selection of Auditor Firm Administrator’s
memo
D. Planning Consulting Services Mayor’s memo
E. Alternative Energy Project Work Plan Engineer’s memo
15. OLD BUSINESS
16. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trails Schedule Trails Schedule
2. November 2014 Monthly Budget Report Finance Director’s
memo
3. January 29 Retreat
B. Mayor and City Council
17. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, January 12, 2015
6:20 p.m.
6:20 p.m. - Council will gather in the Council Chambers for photos
6:30 p.m. - Newly elected Council members will be sworn in and there will be a recess for a
cake and coffee reception
7:00 p.m.- The Regular City Council meeting will reconvene
An Executive Session will be held immediately following the Regular City Council meeting
Agenda Item #1: The Regular City Council meeting will convene at 6:30 PM, right after
Council Photos.
Agenda Items #2A and 2B: Approval of Minutes from the December 8, 2014 council meetings.
Agenda Item #3: Council will Adjourn to Call to Order of the newly elected Council.
Agenda Item #4A: The Oath of Office and Seating of the newly elected Mayor and Council
Members will be conducted by Attorney Keane.
Agenda Item #5: A brief recess for a cake, cookies, and coffee reception will be held.
Agenda Item #6: 7:00 PM - The Regular City Council meeting will reconvene.
Agenda Item #7A: Enclosed is the Verified Claims List for Council approval.
Agenda Item #7B: This item sets the 2015 City Council Regular meeting schedule.
Agenda Item #7C: This item reaffirms the Travel Policy for Elected Officials.
Agenda Item #7D: This motion sets the date of Monday, May 4 for the 2015 Open Book
meeting. This meeting is conducted by Hennepin County assessors and has typically been
held the first Monday in May. At the Open Book meeting, residents can meet one-on-one
with the Hennepin County Assessor to discuss their property assessment.
Agenda Item #8: Matters from the Floor – no council action will be taken.
Agenda Item #9A: 7:00 PM – A Public Hearing on the Proposed Improvements for Star Lane
and Star Circle, City Project 14-11 is scheduled. See Item # 13C for Staff memo. Item
Executive Summary – City Council Meeting of January 12, 2015
Page 2
#13C authorizes preparation of plans and specifications for this project, if Council wishes
to move that item up for consideration after the public hearing.
Agenda Item #9B: Staff recommends approval of a revised drainage and utility easement
vacation (originally approved in July). A public hearing is scheduled for consideration of
this item.
Agenda Item #10A: Patricia Hauser, representing Humming for Bees, will make a presentation
regarding a request for a pollinator event.
Agenda Item #11A: Park Commissioner John Sawtell is scheduled to report on the December 9
Park Commission meeting.
Agenda Item #11B: The Park Commission has recommended approval of an amendment to the
City Code that raises park dedication fees from $5000 to $6500 per lot. This fee has not
been updated since 2008. A draft amendment is included in your packet.
Agenda Item #12A: Planning Commissioner Dustin Maddy is scheduled to report on the
January 6, Planning Commission meeting.
Agenda Item #13A: Staff recommends approval of the expenditure of funds for public works
equipment – V Plow Skid Steer and Snow Kit Skid Steer. Costs for this purchase have
been programmed in the 2015 CIP.
Agenda Item #13B: A motion approving a request from the City's consulting engineer for a rate
increase of 2.66% for calendar year 2015 is presented for Council’s approval. Staff
considers the recommendation to be reasonable. Funding for engineering services is
derived from charges to specific projects and general fund tax revenues.
Agenda Item #13C: A public hearing is scheduled for 7:00 PM this evening for the Star Lane
and Star Circle proposed improvements. This item authorizes preparation of plans and
specifications for this project. Council may determine to address this item immediately
after the public hearing.
Agenda Item #14A: This annual resolution makes Year 2015 appointments to certain offices
and positions within the City as determined by the city council.
Agenda Item #14B: A summary of the Deer Management effort from last season is included in
the packet for your review.
Agenda Item #14C: Council needs to select an Audit firm to provide audit services for Fiscal
Years 2014, 2015, and 2016. The two firms the interview committee are forwarding for
consideration are Abdo, Eick and Meyers, or Clifton Larson Allen.
Agenda Item #14D: Mayor Zerby, Councilmember Sundberg, Planning Director Nielsen and
City Attorney Tim Keane interviewed two firms, HKgi/SRF and Stantec for consideration
in providing consulting services to the City for the upcoming Minnetonka Country Club
Executive Summary – City Council Meeting of January 12, 2015
Page 3
residential development. The unanimous direction of the participants was to forward to
the full Council a recommendation to hire the Stantec firm and Senior Principal John
Shardlow to provide this service for the fee of $79,445. The majority of the funding for
this contract is anticipated to be reimbursed by the developer.
Agenda Item #14E: Staff requested a Summary of Proposed Scope of Services from CR
Planning, which includes specific tasks and budget, for Council’s review. Staff
recommends Council provide direction on the base tasks and optional services provided in
the proposal and work plan summary.
Agenda Item #15: There are no items of old business this evening.
Agenda Item #16A: Staff reports are included in the meeting packet and will be provided at the
meeting.
Agenda Item #16B: Mayor and City Council Members may report on recent activities.
Agenda Item #17: Adjourn
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL EXECUTIVE SESSION COUNCIL CHAMBERS
MONDAY, DECEMBER 8, 2014 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Zerby called the meeting to order at 5:58 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Sundberg and Woodruff; and City
Administrator Joynes
Absent: None
B. Review Agenda
Woodruff moved, Hotvet seconded, approving the agenda as presented. Motion passed 5/0.
2. CITY ADMINISTRATOR PERFORMANCE REVIEW
The purpose of the executive session was to discuss the City Administrator’s performance. The session was
closed pursuant to Minn. Stat. 13d.05 Subd. 3. Mayor Zerby; Councilmembers Hotvet, Siakel, Sundberg
and Woodruff; and Administrator Joynes were in attendance.
3. ADJOURN
Woodruff moved, Hotvet seconded, Adjourning the City Council Executive Session of December 8,
2014, at 7:01 P.M.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 8, 2014 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:05 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Hotvet, Siakel, Sundberg, and Woodruff; Attorney
Keane; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong;
Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby
Absent: None.
B. Review Agenda
Hotvet moved, Woodruff seconded, approving the agenda as presented. Motion passed 5/0.
2. APPROVAL OF MINUTES
A. City Council Work Session Meeting Minutes, November 24, 2014
Hotvet moved, Woodruff seconded, Approving the City Council Work Meeting Session Minutes of
November 24, 2014, as presented. Motion passed 5/0.
B. City Council Regular Meeting Minutes, November 24, 2014
Woodruff moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of
November 24, 2014, as presented. Motion passed 5/0.
C. City Council Work Session Meeting Minutes, December 1, 2014
Woodruff moved, Siakel seconded, Approving the City Council Work Session Meeting Minutes of
December 1, 2014, as presented. Motion passed 5/0.
D. City Council Special Session Meeting Minutes, December 1, 2014
Woodruff moved, Siakel seconded, Approving the City Council Special Session Meeting Minutes of
December 1, 2014, as presented. Motion passed 5/0.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolution Therein.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 2 of 16
A. Approval of the Verified Claims List
B. Accept donations for Artic Fever
C. Adopting RESOLUTION NO. 14-099, “A Resolution Adopting Credit Card
Limits.”
Councilmember Sundberg noted that Council had been provided with a corrected resolution for the credit
card limits. She asked if there is a list of the types of things staff can purchase with their City credit cards.
Director DeJong explained they can purchase anything from the City’s normal vendors. In response to
another question from Sundberg, DeJong stated individual limits are up to $3,500 per month.
Councilmember Woodruff stated when Council and staff first talked about the purchasing card program
last spring it was understood that staff would not be able to use the cash advance capability. He confirmed
that is the case earlier in the day with Director DeJong.
Motion passed 5/0.
4. MATTERS FROM THE FLOOR
Patricia Hauser, 5805 Minnetonka Drive, stated she was present on behalf of Humming for Bees to ask
Council to consider having the City support and participate in a first west metro pollinator party that
would be held in the spring or summer of 2015. It would be an educational opportunity for the community
and other cities in the west metro area as well as a time for fun. Members of Humming for Bees attended
the City of Minneapolis’ pollinator party in 2014. She explained that she is asking to be put on the
January 12, 2015, Council meeting agenda so a short presentation can be made. She invited members of
Council, staff or others in the community to help with planning for the event. She explained there is an
American Honey Queen and an American Honey Princess who go to cities around the country to talk
about bees. They are a big draw to events; so much so that they are booked up by January. That is why
they are talking about this so far in advance.
Councilmember Sundberg stated she is interested in learning about what the City can do to promote the
important issue of a declining bee population. She offered to help where possible.
Councilmember Hotvet thanked Ms. Hauser and the members of Humming for Bees for educating
Council and keeping it current on this issue.
Ms. Hauser thanked Councilmember Hotvet for her service as a member of Council.
5. PUBLIC HEARING
None.
6. REPORTS AND PRESENTATIONS
A. Recognition of Service for Councilmember Laura Hotvet
Mayor Zerby stated that he has appreciated having had the opportunity to work with Councilmember
Hotvet on Council. He noted he first worked with Hotvet when they were involved with discussion
related to a Community Boulevard Concept along County Road 19. He stated Hotvet’s community
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 3 of 16
engagement and community spirit, her connections throughout the cities and her position as the Executive
Director of the Excelsior-South Lake Chamber of Commerce have benefitted Shorewood and this Council
in a major way. He thanked her for her efforts on behalf of Council and himself personally.
Mayor Zerby presented her with a traditional walnut plaque. The plaque states “Presented by the City of
Shorewood Council to Laura Hotvet in appreciation of her four years of dedicated service to her
community as a member of City Council of the City of Shorewood from January 2011 through December
2014.”
There was a wonderful round of applause.
Councilmember Hotvet stated it has been an honor and a pleasure to serve as a member of City Council.
She truly enjoyed her time serving in that capacity. She found it to be very educational. Although she
found the learning curve to be very steep, she thought being engaged in local government is one of the
most important things a resident can do if they are so inclined. She expressed appreciation for the
attention paid to her questions. She noted that she hopes this is not a goodbye but rather a maybe see you
later. She extended her thanks to everyone.
7. PARKS
A. Report on the November 25, 2014 Park Commission Meeting
Park Commission Chair Mangold reported on matters considered and actions taken at the November 25,
2014, Park Commission meeting (as detailed in the minutes of that meeting).
Councilmember Hotvet asked Chair Mangold what the timeframe is for sending out a park survey. Chair
Mangold stated the Park Commission does not want to use the survey tool too frequently.
Chair Mangold explained that it works best to have one core item/issue the City and Park Commission
wants to address and then word the questions around it. That last survey was related to what to do with
the Skate Park with regard to the idea of a dog park. The number of respondents was greater than
anticipated. Unfortunately, there was a 50/50 split of perspectives. The Park Commissioners are making a
concerted effort to make sure the survey questions are very clear in order to improve the clarity of the
responses.
Councilmember Siakel stated because the Badger Park improvements have been pushed out to at least
2016 she asked if the Park Commission has considered what projects could be moved up. She noted she
continues to have interest in improving the community garden in Freeman Park. She stated there needs to
be a fence around it. This past year a portable restroom was located right next to the garden. She asked
that the Park Commission discuss the needs further and also discuss if there are some small things that
should be done to Badger Park in 2015.
Chair Mangold stated the next item on this agenda is to consider scheduling the resurfacing of some
tennis courts, a basketball court and a half-court for 2015. Resurfacing is behind a couple of years based
on the rotation cycle. The resurfacing of the Badger Park tennis courts needs to be done in 2015 because it
was delayed pending improvements being made to the Park. He stated the Park Commission will revisit
the community garden in Freeman Park.
B. Park Improvements 2015
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 4 of 16
Director Nielsen stated there were some projects that did not get completed in 2014 in part because of the
compressed construction season due to the late summer and very early winter. One of those projects was
the tennis courts in Badger Park which were scheduled for resurfacing in 2014. In order to get on the
contractor’s schedule as early as possible staff is seeking approval to schedule the following projects – the
resurfacing of the tennis courts at Badger Park, the resurfacing of the tennis court and basketball court at
Cathcart Park and the resurfacing of the half-court at Silverwood Park. He noted the meeting packet
contains a copy of a bid to do that work from DERMCO-LaVINE Construction for a total amount of
$20,800.
Councilmember Woodruff stated from his perspective Council’s and the Park Commission’s discussions
about the Park Improvements Capital Improvement Program (CIP) have been a little out of sync because
Council has pushed out improvements to Badger Park until at least 2016. Some of the park improvements
had been pushed out a few years because of the cost for the Badger Park improvements. He encouraged
Council to work with the Park Commission early in 2015 and determine of any of the projects pushed out
should be pulled back like Councilmember Siakel just suggested. He noted the City does not have enough
funding to do all of the suggested improvements to Badger Park.
Park Commission Chair Mangold stated with regard to the Park Improvements CIP there is one other year
where there will be a significant hurdle when it comes to funding projects. There are some large projects
that the Commission has not begun to discuss.
Woodruff moved, Siakel seconded, authorizing staff to schedule the resurfacing of the tennis courts
at Badger Park, the resurfacing of the tennis court and basketball court at Cathcart Park and the
resurfacing of the half-court at Silverwood Park for 2015 per the Park Improvements Capital
Improvement Program. Motion passed 5/0.
C. Park Concessions Agreement
Director Nielsen explained that Russ Withum has been providing concession services at Eddy Station for
the City since 2005. Mr. Withum has indicated he is willing to do so again for 2015. Mr. Withum will pay
the City $394 and that payment is due by September 30, 2015. Mr. Withum retains all profit from the sale
of the concessions. He is responsible for purchasing and maintaining all of them and hiring the people to
sell them. Although the copy of the agreement included in the meeting packet is the same as previous
agreements, some members of the Park Commission had some technical questions about it. The City
Attorney has added a “no assignment” provision to the agreement. Unfortunately, the Park Commission
does not meet until December 9. Consequently, staff is asking the Council to approve the agreement,
subject to the Park Commission’s review and comments. He noted that staff checked with the various
sports organizations to see if they have any interest in providing the same services as a fund raising effort.
There was not any interest.
Mayor Zerby asked if the City has ever advertised for this. Director Nielsen stated it is his recollection
that it was advertised the time before last. Zerby then asked if it was advertised in the Sun Sailor
Newspaper. Nielsen noted that he was not sure.
Director Nielsen stated that providing concession services is quite time consuming and being open for
small turnout events is not very lucrative some times.
Siakel moved, Sundberg seconded, approving the Park Concessions Agreement for 2015 with Russ
Withum per the recommendation of the Park Commission subject to the Park Commission’s review
of the Agreement. Motion passed 5/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 5 of 16
8. PLANNING
A. Report on the August 5, 2014 Planning Commission Meeting
Planning Commissioner Labadie reported on matters considered and actions taken at the December 2,
2014, Planning Commission meeting (as detailed in the minutes of that meeting).
B. Accept Proposals for Professional Services for Smithtown Road East Sidewalk
Improvement Project
Director Nielsen stated during its November 10, 2014, meeting Council decided to move forward with the
Smithtown Road East Sidewalk Extension Project in 2015. The next step in the Project is to authorize the
engineers to move forward with preparing the plans and specifications and determining the cost estimates.
The meeting packet includes a copy of a proposal from WSB & Associates for Final Design and Bidding
Services as well as for Construction Services for Council’s consideration. Staff recommends Council
authorize moving forward with the next phase. He noted that staff understands that this Project will be on
the agenda for the January 29, 2015, Council and staff retreat to discuss the possibility of postponing the
Project and do it in conjunction with the redevelopment of the Minnetonka Country Club (MCC)
property. The documents will be needed independent of whether the project moves forward in 2015 or if
it is delayed.
Councilmember Woodruff stated there are two parts to the proposal. One is for Final Design and Bidding
Services for an amount of $108,924. The other is for Construction Services for an amount of $112,656.
He noted that he assumes that if Council decides to do something thing different about the Project that the
Construction Services part of the proposal would not be done. In response to a question from
Councilmember Woodruff, Engineer Hornby stated the right-of-way acquisition is part of the Final
Design.
Hotvet moved, Siakel seconded, Adopting RESOLUTION NO. 14-100, “A Resolution Ordering
Improvement and Authorizing WSB & Associates to Prepare Plans, Specifications and Estimates,
City Project 14-10 Smithtown Road East Trail Segment.” Motion passed 5/0.
9. ENGINEERING/PUBLIC WORKS
A. Approve Resolution Authorizing Preparation of Feasibility Report for Star Lane
and Star Circle improvements
Engineer Hornby noted this is a housekeeping item. He explained if Council decides to move forward
with the extension of watermain as part of the Star Lane and Star Circle reconstruction project and to
assess for the extension Minnesota Statures, Chapter 429 requires the City to adopt a resolution ordering
the preparation of a feasibility report for the Project. Although Council did authorize updating the
previous Feasibility Report, staff wants to formalize that authorization and recommends Council adopt the
resolution.
Woodruff moved, Sundberg seconded, Adopting RESOLUTION NO. 14-101 “A Resolution
Ordering Preparation of Feasibility Report for Star Lane and Star Circle Improvements, City
Project 14-11.” Motion passed 5/0.
B. Approve Resolution Receiving Feasibility Report and Calling for Public Hearing on
Proposed Improvements for Star Lane and Star Circle, City Project 14-11
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 6 of 16
Engineer Hornby noted the Feasibility Report for the Star Lane and Star Circle Improvements Project has
been updated.
He explained the original Report indicated that the cul-de-sac at the end of Star Circle was standard but it
is not because the City’s right-of-way (ROW) is not wide enough to accomplish that. It will be left as a
60-foot diameter cul-de-sac.
There were two options considered for the storm sewer system. One would be to connect to an existing
culvert that crosses Star Lane on the north side of Smithtown Road. A structure would be built over the
culvert and drain down the ditch alongside the north side of Smithtown Road. The other would be to
would be to cross Smithtown Road to the south and connect to the storm sewer system that will be
installed as part of the Smithtown Road East Sidewalk Extension Project. The cost for the two options is
about the same. Both options are accounted for in the cost estimates. Storm sewer system would be put in
for the entire subdivision.
The proposed improvements to the sanitary sewer system include reducing the inflow and infiltration.
Some shields will be put in at the manhole castings. The castings will be adjusted to meet the new
elevation of the roadway. They also include various point repairs, spot repair lining, and sewer cleaning.
The Feasibility Report includes the extension of 8-inch watermain along Star Lane and Star Circle from
the existing stub at Smithtown Road that extends north. One-inch diameter services will be extended to
the ROW for each property. There are fifteen properties that abut the project. Two of them already have
access to municipal water. Therefore, they are not included in the assessable properties. There are thirteen
benefiting properties that would be assessed.
The total project cost is estimated to be just over $1 million. The estimates are based on last fall’s bidding
environment. The cost includes surface improvements, sanitary sewer improvements, storm sewer
improvements, and watermain improvements. Of the total cost approximately $646,800 will come from
the Street Reconstruction Fund, $180,800 will come from the Storm Water Fund, $50,800 will come from
the Sanitary Sewer Fund, and $178,400 will be assessed 100 percent to the thirteen benefiting properties
for the watermain extension. The per-property assessment is estimated to be $13,723.
He highlighted the project schedule. The public improvement hearing is scheduled for Council’s January
26, 2015, meeting. At that time Council will be asked to authorize moving forward with plans and
specifications. The plan is to approve the plans and specifications and authorize advertisement for bid at
the end of April and bids would be opened in May and the contract would be awarded in May. The initial
bituminous pavement will be put down in August 2015. Final completion is anticipated for the
spring/summer of 2016 in order to allow for a year before the wear course is put down.
Hornby noted that this evening Council is being asked to accept the updated Feasibility Report and set the
proposed public hearing date for January 26, 2015.
Councilmember Woodruff stated that based on the volume of bids rejected last fall he assumes many
projects will be rebid next year. He asked if it would be possible to move up this project’s timeline so it
could be bid out earlier in the year. Engineer Hornby stated he thought there will be a wave of early bids,
then there will be a break and then more projects will be bid out. In order to adhere to the timeline for the
429 process should the watermain extension component of the project move forward that timeline needs
to be followed. For example, there needs to be a certain number of days before holding the public hearing.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 7 of 16
Councilmember Siakel asked Engineer Hornby if there are any signs of construction companies adding
staff.
Engineer Hornby explained that the contractors he has spoken with told him there is a lot of competition.
During the recession there was a loss of contractor companies. There was a loss of construction workers
to other careers and to work in the State of North Dakota. There is the new Vikings Stadium project going
on. The Minnesota Department of Transportation (MnDOT) has a very large project. There have been
increases in material costs because of those two projects. There was a cement and fly ash shortage this
year. One of the contractors he spoke with conveyed that labor costs have increased by about 50 percent
compared to five to six years ago. Therefore, costs are likely to remain high for quite a while. He stated
because of the project schedule if the bids come in too high they could be rebid 30 – 60 days later and the
project could still be completed on time.
In response to a comment from Mayor Zerby, Engineer Hornby stated that once the barges can start to
travel up the river next spring the cement and fly ash supply should get built back up. This year there
were some large projects that were consuming those materials.
In response to a question from Mayor Zerby, Engineer Hornby explained the current roadway varies from
about 23 feet to 26 feet wide. The back of the two concrete drive-over style curbs will be 28 feet apart.
The actual bituminous width will be a little narrower than 26 feet wide. That will be similar to
Meadowview and Sunnyvale Lane.
Councilmember Woodruff stated there was a neighborhood meeting on December 4 and there was about a
50 percent turnout. He did not sense a huge negative reaction to the roadway. He noted that when
reconstruction of these roadways was last considered there was a negative reaction to the proposed
increase in size for the cul-de-sac. He stated there were only five (out of thirteen) responses to the
neighborhood survey about watermain extension. He asked if a more thorough survey will be conducted
before Council has to make a decision about watermain extension. Engineer Hornby stated during the
meeting those in attendance were encouraged to talk to their neighbors not present and ask them to let the
City know what their thoughts are about that. Staff handed out additional comment cards to bring to their
neighbors. As of today no comment cards have been sent back. He has received one email expressing
support for the entire proposed project. He will work with the Communications Coordinator to do another
survey monkey survey. Woodruff stated the age of some of the residents in that neighborhood might not
make survey monkey the best way to survey them.
Siakel moved, Woodruff seconded, Adopting RESOLUTION NO. 14-101 “A Resolution Receiving
Feasibility Report and Calling for Public Hearing on Proposed Improvements Star Lane and Star
Circle Improvements, City Project 14-11.” Motion passed 5/0.
C. Excelsior Boulevard Trail Extension Improvement Alternatives
Engineer Hornby explained that Council had previously been informed that Metropolitan Council
Environmental Services (MCES) had determined that the supporting soils where the retaining wall was to
be built as part of the Excelsior Boulevard trail segment between Manor Road and Barrington Way were
unsuitable to support the wall.
MCES had its geotechnical consultant perform supplemental soil investigation. It then had its design
consultant review alternatives to stabilize the embankment. Two alternatives that were deemed feasible
were reviewed; there was a third alternative identified that was a hybrid of the two reviewed. One
alternative reviewed was a modular retaining wall supported by aggregate piers. The wall would be
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 8 of 16
constructed on a pier system in the unsuitable soils. The other alternative reviewed was vegetated soil slope
reinforcement with a proprietary shallow slope soil reinforcement product. Anchors would be put into the side
slope and mesh would be put down that the plant life grows through and helps stabilize the soil.
The preliminary estimate for the modular block alternative is $95,000 – $105,000 plus the cost of the
planned retaining wall ($147,000). The total preliminary estimate for this alternative is $252,000 plus the
cost of constructing the trail. The preliminary estimate for the vegetated slope reinforcement alternative is
$85,000 – $95,000 plus the cost of turf establishment and restocking the one truck load of retaining wall
block that had been delivered to the site. The total preliminary estimate for this alternative is $110,000
plus the cost of constructing the trail. The second alternative is within the budget for the project. MCES
wanted staff to ensure Council knows that the estimates are very preliminary and that the Minnesota
Department of Transportation (MnDOT) has not approved either alternative. MCES wants to know what
the City’s preference is before it pursues this more with MnDOT.
Councilmember Hotvet asked what the cost is for the construction of just the trail. Engineer Hornby
stated he does not have that information with him but he thought the cost for the bituminous trail only was
in the $30,000 – $35,000 range.
Hotvet explained that during a meeting with MCES representatives a few weeks ago there was discussion
about what part MCES was going to play from a financial perspective. She asked if any funding from
MCES is included in the numbers presented. Engineer Hornby clarified that based on the information he
was given the costs included in his memorandum would be paid for by the City. Hornby explained that
MCES did the soil investigation and had its consultant work out the alternatives. MCES will also continue
to move forward with the design with its consultant.
Hotvet asked what plan MnDOT approved in the original trail design. Engineer Hornby explained it was a
modular block retaining wall about 2.5 – 4 feet high for the length of the trail. Hornby noted that MnDOT
had to approve the original design because the retaining wall and trail crept into its right-of-way (ROW).
Mayor Zerby asked if the Excelsior Boulevard trail segments located in the Cities of Excelsior and
Greenwood trail have a bituminous surface. Engineer Hornby responded the portion in Excelsior is a
concrete walk and the portion in Greenwood is bituminous. Zerby noted he would like to be consistent
with the surface type for the portion in Shorewood. He asked that be looked at again.
Zerby stated he support going with the cheapest alternative; the vegetated slope reinforcement alternative.
He thought that alternative would look nice and serve the purpose.
Councilmember Siakel asked Engineer Hornby to clarify what a vegetative slope is. Hornby explained
there is a proprietary product that appears to have the strength to support the types of soils there. A
geotextile fabric or soil reinforcement mat is anchored into stable soil that could be as far as four or six
feet down. The plants grow though the fabric or soil reinforcement mat.
Engineer Hornby asked for Council’s direction on what its alternative preference is so he can relay that to
MCES.
In response to a comment from Mayor Zerby, Engineer Hornby stated the original cost of the wall
Council approved was about $147,000.
In response to a question from Councilmember Siakel, Engineer Hornby explained the subcontractor had
staged one truck load of retaining wall blocks, which are quite large, to the site. Heavy equipment is
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 9 of 16
required to remove them from a truck. The subcontractor will have to bring a truck and heavy equipment
to the site to remove the block and return it to the manufacturer.
Councilmember Sundberg stated she thought the vegetated slope reinforcement alternative is cost
effective and it sounds as if it would be visually appealing.
Councilmember Siakel asked if there is an extra cost to upgrade the trail surface to concrete. Engineer
Hornby guessed concrete costs about $45 – $50 dollars a square yard and bituminous costs about $7 –
$10 a square yard.
In response to a comment from Councilmember Hotvet about the restocking costs, Engineer Hornby
explained that the contractor had to spend money to have shop drawings prepared for MnDOT. He
assumes MCES may make a claim for the City to pay for some/all of those costs. Hotvet asked if there
will be strategic negotiation about who pays for what. Hornby responded there will be some of that and
noted that MCES has made an investment into this City project. He encouraged Council not to think that
MCES is just trying to have the City bear all of the costs.
Hotvet moved, Sundberg seconded, authorizing staff to move forward with the vegetated slope
reinforcement alternative for the area alongside of the Excelsior Boulevard trail segment and
concrete trail surface. Motion passed 4/1 with Woodruff dissenting.
10. GENERAL/NEW BUSINESS
A. Appeal – Zoning Violation Order
Appellant: James Keefer
Location: 20925 Forest Drive
Director Nielsen explained that on October 29, 2014, the City sent James Keefer a zoning violation letter
for four violations. The violations were: 1) two boats and trailers, expired licenses, located within the
required side yard setback; 2) a camper/pop-up trailer, located within the required side yard setback; 3)
cement mixer; and, 4) two tarp structures. The Keefers have asked for additional time to comply citing
health reasons as well as a need to keep their vehicles under cover for at least the winter after which they
may consider building some type of storage area.
Nielsen stated if Council is agreeable to granting an extension of time to bring the violations into
compliance staff suggests the following: 1) the recreational equipment should be moved to comply with
setbacks by December 12, 2014; 2) the camper, if not licensed, should be removed from the site by the
end of the month; 3) the boats should be licensed by January 6, 2015 (watercraft licenses are good for
three years); and, 4) the vinyl tent structures should be removed by April 1, 2015.
Councilmember Siakel asked about the April 1, 2015, date. Director Nielsen stated the Keefers asked to
be able to use the vinyl structures until spring and staff thought winter should be over by April 1.
Councilmember Sundberg asked if the Keefers’ neighbors have continued to express concerns. Director
Nielsen stated he has not heard from the neighbor who filed the original complaint.
Councilmember Woodruff noted he is sensitive to the Mr. Keefer’s difficulties in bringing the violations
into compliance. He expressed concern about the portable shelters. He stated that using them cannot
continue to be used next winter. Director Nielsen noted that staff has made that well known to Mr.
Keefer.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 10 of 16
Woodruff stated he sees a lot of vinyl tent structures around the City. He noted he is aware that staff does
not drive around the City looking for zoning violations. He suggested publishing that the use of the tarp
structures is a violation in the City newsletter. Director Nielsen noted the Planning Commission discussed
that very thing early this year.
Woodruff moved, Sundberg seconded, granting James Keefer an extension of time to bring his
violations into compliance according to the timeline recommended by staff which is as follows: 1)
the recreational equipment should be moved to comply with setbacks by December 12, 2014; 2) the
camper, if not licensed, should be removed from the site by the end of December 2014; 3) the boats
should be licensed by January 6, 2015; and, 4) the vinyl tent structures should be removed by April
1, 2015. Motion passed 5/0.
B. Professional Auditing Services Interview Committee Appointment
Director Nielsen explained that during its November 24, 2014, meeting Council authorized a request for
proposal (RFP) for auditing services. Each of the six firms he sent the RFP to have responded that they
are interested. Staff is asking Council to appoint one or two members of Council to review the proposals
and interview selected firms.
Councilmember Siakel recommended Mayor Zerby and Councilmember Woodruff participate in that
effort.
Siakel moved, Sundberg seconded, appointing Mayor Zerby and Councilmember Woodruff to the
Auditor Selection Committee. Motion passed 5/0.
C. Accept the 2015 – 2019 Capital Improvement Program and 2015 Enterprise Budgets
Administrator Joynes explained the summary memorandum included in the meeting packet lists all of the
changes Council asked to be made to the 2015 – 2019 Capital Improvement Program (CIP) and 2015
Enterprise budgets during discussions about these items last summer and fall. Changes included, for
example, delaying some projects and assigning the cost of equipment to various funds. He stated that
unless Council wants to make additional changes staff recommends approval of the CIP and Enterprise
Budgets.
Councilmember Woodruff thanked staff for making the adjustments. He stated Council had discussed the
possibility of upgrading the Council Chamber recording equipment to high definition. That is not
included in the CIP. He asked if should be added or be dealt with at a later time. Mayor Zerby stated he
would prefer to add it later and noted that the hopes the Lake Minnetonka Communication Commission
(LMCC) will contribute some amount of money toward that upgrade. Councilmember Siakel asked if the
upgrade is necessary. Zerby stated that is a good question. Siakel stated she views it as a nice to have
upgrade. Woodruff stated he spoke with someone at the LMCC about the upgrade and learned that if the
City stays with standard definition equipment the showing of the video recordings of Council’s meetings
will likely get moved to a different Mediacom cable channel. Woodruff then stated this item can be put
off until there is more information available.
Woodruff explained the Trail Construction Fund document indicates there will be a major deficit in 2015.
Earlier in the day Director DeJong pointed out that Council needs to determine where to get the money
from to fund the trails identified in the Trail CIP. He clarified the City is not going to construct a trail
without there being adequate funding. He noted there are a number of funding alternatives and a decision
about them will not be made until early in 2015.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 11 of 16
Mayor Zerby commented that he thought the South Lake Minnetonka Police Department (SLMPD) has
completed upgrading its radios to 800 megahertz (MHz). He stated the summary memo and Equipment
Replacement CIP shows that 800 MHz replacement radios have been added to the CIP in 2019. He asked
how many radios the City has and when they will all be upgraded. Director Brown noted public safety
officials have been using 800 MHz radios for about the last eight years. He explained that Public Works
has six 800 MHz radios. Motorola has indicated that in two years it will no longer provide parts for the
portable radios Public Works has. He had previously forgotten to have upgrades added to the CIP. The
intent is to replace one or two of the portable radios at a time.
Siakel moved, Hotvet seconded, Adopting RESOLUTION NO. 14-103, “A Resolution Adopting the
2015 – 2019 Capital Improvement Program, Capital Project Fund Budgets, and 2015 Enterprise
Budgets.” Motion passed 5/0.
D. Council Discussion and Selection of Renewable Energy Alternatives Consultant
Administrator Joynes stated during its December 1, 2014, work session Council interviewed three firms
to conduct a study about renewable energy alternatives for the City. The firms were Barr Engineering
Company, CR Planning, Inc., and Solarstone Partners, LLC. Council did receive copies of their full
proposals. There was some flexibility in the costs for the services based on the emphasis the City wants to
put on wind energy. He noted that the three firms each had different perspectives.
Councilmember Siakel noted that she learned a lot from that work session and she found the discussions
interesting. She explained that one firm wanted to build it, one wanted to plan it and one wanted to help
the City figure out how to pay for it. She liked CR Planning’s approach to the study. Its representatives
considered the city globally and they are planners. They were prepared. She was impressed with their
knowledge. Creating a good plan is the right place to start and she chose CR Planning to do that. She
noted that if the City were to implement it she would choose Barr Engineering.
Councilmember Sundberg stated she thought all three firms would do a good job. She noted she thought
Councilmember Siakel summed it up quite well. She stated she likes CR Planning’s approach. She
thought representatives for CR Planning brought a couple of interesting other facets to it. One was the
recognition of the issues and opportunities that might arise as part of the redevelopment of the
Minnetonka Country Club (MCC). She thought CR’s approach was more in line with what Council wants
to do. Right now is not the time for engineering input; that need will come up later in the process. The
same is true for financing options. She noted that CR has worked with city governments before and it has
by far the most experience in that area.
Councilmember Hotvet stated she supports Councilmember Siakel’s recommendation. She thought they
were all very competent. She noted she had to leave before Solarstone Partners presentation during the
December 1 work session.
Councilmember Woodruff stated he thought Barr Engineering’s approach was quite comprehensive. But,
if the City decides not to build anything the City may end up with something it does not need from Barr.
He thought all three proposals were good. He has some concern that CR Planning’s approach is more high
level than he thought it should be. He recommended staff work with CR representatives on that. He noted
he thought CR will be the least expensive alternative. He stated if Council is comfortable with having a
more generalist approach that is not really actionable without doing more work then choosing CR is okay.
Councilmember Siakel stated she does not view the CR Planning approach as generalist. She views the
approach as a planning approach. They would help with building a business plan and a business rationale.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 12 of 16
They would help the City develop a vision for what it wants to do. She then stated that the City often
approaches many things from an engineering perspective; at times it does not do enough planning first.
She views what will come out of the study as being a very solid blueprint for something the City may
want to implement. She thought it will help Council understand things such as what will make sense and
what is cost effective. She noted that spending money on planning will not be a waste.
Mayor Zerby noted he agreed with Councilmember Siakel’s perspective and comments. He stated he
thought CR Planning representatives did a good job. The firm has a lot of experience with other
intergovernmental organizations. He noted he is comfortable with choosing CR Planning. He also noted
that he thought Barr Engineering’s engineering skills were outstanding.
Councilmember Hotvet stated this is a brand new concept. Approaching this with a plan will make it
easier to communicate what is going on.
Sundberg moved, Siakel seconded, selecting CR Planning, Inc., to conduct Shorewood’s Renewable
Alternative Energy Study.
Councilmember Woodruff asked if there were options in CR Planning’s proposal that Council needs to
pick. Administrator Joynes stated it is his recollection that CR Planning representatives did make a
comment about how much work the City wanted done on wind energy. There is an opportunity to
renegotiate the contract based on feedback from the City on the scope of study for wind energy.
Administrator Joynes noted that wind energy potential for the City is very low.
Councilmember Woodruff asked if Council is approving all of the options in the proposal.
Mayor Zerby stated he does not see wind energy in CR Planning’s proposal. It was not one of the four
options.
Councilmember Woodruff suggested approving the base study cost of $18,482. Councilmember Sundberg
noted that she does not support doing that; she wants to keep the four additional options in there for now.
When staff begins to work with CR Planning those options can be eliminated if appropriate. Woodruff
stated the City is telling CR to start work. Sundberg stated staff is going to get involved with CR and help
to lay out the plan for moving forward. Staff can make recommendations on the additional options and
then Council can decide if it wants the option(s) removed from the scope of effort. Administrator Joynes
suggested that Council select CR to do the study as the motion on the table does. Staff can scope out a
work plan and come back to Council with costs.
Without objection from the seconder, the maker amended the motion to include directing staff to
prepare a work plan and bring it to Council for review and acceptance. Motion passed 5/0.
E. Proposed 2015 Contract for Public Works, AFSCME Local 224
Administrator Joynes stated formally on Thursday morning, December 4, 2014, a tentative agreement was
reached for the 2015 contract for Public Works AFSCME (American Federation of State, County and
Municipal Employees) Local 224.
He reviewed the agreements that were reached. They are as follows.
The contract will be effective from January 1, 2015, through December 31, 2016.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 13 of 16
The wage scale will be adjusted upward by 2 percent on January 1, 2015, and again by 2 percent
on January 1, 2016.
The City’s per-month contribution toward regular full-time employees’ dependent health
insurance will be increased to $950 from $900 in 2015. Some employees experienced an
approximate 28 increase in their portion of the cost for 2015. It is recommended that there be a
contract re-opener for this item only for 2016 given the volatility of the insurance market.
The maximum amount of compensatory (comp) time that can be accumulated was increased to 80
hours from 64 hours. The employee and the City can agree to let an employee earn comp time in
place of overtime pay. Any amount over 80 hours gets cashed out.
The City will maintain a stock of eight, knee-high rubber boots for general worksite use.
The distribution of the winter gear uniform allowance will be distributed on or as near as January
1 as possible.
The City will provide, as an option, a lump sum payout of all unused, earned vacation pay at
retirement. It is cheaper for the City to offer the lump sum option than have the employee extend
their formal retirement date at the end by using vacation because the City does not have to pay
benefits on that time.
A great deal of time was spent negotiating a change to Appendix A Section 4. The City will now
have the ability to move a new employee up a maximum of two steps within the first 18 months
of their service with notification and reasons provided to the union. That action taken under this
section is not subject to grievance or arbitration. This is a first step toward a pay-for-performance
system.
Everything else that was in place for 2014 remains in place.
Joynes recommended Council approve the contract settlement contingent on receiving written notice of
approval from AFSCME.
Mayor Zerby expressed his appreciation for all of the time spent on negotiations. He encouraged
employees to take their vacation time for a variety of reasons.
Councilmember Woodruff expressed concern that based on his interpretation on Appendix A Section 4
the City can only hire a Public Works employee at the lowest pay range for that position. That puts the
City in a position of not being able to attract experienced people.
Councilmember Siakel stated she does not view starting everyone at the lowest pay range as punitive. The
City can immediately move them up a step or two. Administrator Joynes concurred with the second
statement. Councilmember Woodruff asked staff if it believes it will make the City competitive in the
market place. Joynes responded it will and stated that based on his experience two-step flexibility covers
just about everyone in the candidate pool. A person with experience above the next two steps would not
likely apply for a position the City has open.
Councilmember Hotvet stated she supports what has been negotiated.
Sundberg moved, Hotvet seconded, approving the two-year execution of the contract with Public
Works American Federation of State, County and Municipal Employees (AFSCME) Local 224 as
presented subject to changing in Appendix A, Section 4 “
Anytime within the employee’s first year of
…” and contingent
service …” to “Anytime within the employee’s first eighteen months of service
upon notice from AFSCME of its acceptance of the contract. Motion passed 5/0
.
F. 2015 Staff Compensation
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 14 of 16
Administrator Joynes explained that based on the wage settlement for Public Works union personnel he is
recommending the same 2 percent increase across the board salary adjustment and the same $50 per-
month increase to $950 in the City’s contribution toward dependent health insurance coverage for non-
union employees. He then explained that the last two years money was set aside for merit increases for
individuals that demonstrated exceptional performance in certain areas or on certain projects. For 2015
the amount that would be available for merit increases would be $1,656. He recommended that merit pool
be distributed in equal amounts to Public Works employees. Although that bonus is very small, yet
heartfelt, it is a gesture of appreciation for the service they provided during the worst year of weather
people can remember. They provided service during the very harsh winter this past year, the flooding this
past spring and the very cold late November. Those employees performed very well. He noted that he and
Director Brown are very proud of how they performed.
Mayor Zerby stated he thinks allocating the merit pool to Public Works employees is the right thing to do.
Zerby then stated it is his recollection that for 2014 the cost of employee insurance decreased significantly
yet the City’s contribution stayed the same. He asked if it is necessary to have a $50 increase in the City’s
contribution for 2015. Administrator Joynes explained the decrease for employees was about 18 percent
for 2014 and for 2015 the increase will be about 28 percent on average. The increase will depend on each
individual’s situation. Individuals who do not seek dependent coverage will not see much of an increase
in their contribution. Joynes noted that he thought the increase is reasonable.
Hotvet moved, Sundberg seconded, Adopting RESOLUTION NO. 14-104, “A Resolution Adopting
the 2015 Wage Adjustments.”
Councilmember Woodruff stated he supports the merit increase for Public Works employees and the
insurance contribution increase. He express concern that it will be the third year in a row that that the
City’s pay for performance compensation policy has not been followed. He noted that he has discussed
that concern with Administrator Joynes and staff. He stated if that approach is going to continue then the
City’s compensation policy needs to be modified.
Mayor Zerby suggested that be discussed during the January 29, 2015, Council and staff retreat. The rest
of Council agreed with that.
Motion passed 5/0.
G. Consideration of Nominations to the Minnehaha Creek Watershed District Board –
Mayor Zerby Discussion
Mayor Zerby explained that the Hennepin County Board of Commissioners will appoint two people to the
Minnehaha Creek Watershed District (MCWD) Board in 2015. There is a 60-day window for cities or
mayors to make a list of names for the County Board to reach out to. Those individuals would have to go
through an application process. He has spoken with a few members of the community about this
opportunity. He provided Council with the names of the following individuals he has heard suggested for
Council to consider suggesting to the County Board – Tom Geng, Woody Love, Kris Sundberg and
Debbie Siakel. He asked Council to authorize sending a letter to the County Board suggesting those
individuals be considered for vetting.
Councilmember Siakel noted that if there are a few people to suggest she prefers that she not be included
on that list.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 15 of 16
Attorney Keane noted that if the City wants to suggest anyone it must suggest three individuals.
Councilmember Woodruff asked if the residents of Shorewood have been made aware of this opportunity.
Mayor Zerby explained the Hennepin County Board advertises for the position and it is open to all
residents in the hydrological district. Zerby stated he is open to advertising for the opportunity. He noted
when recommendations come from a City in the MCWD jurisdiction that carries more weight. He
clarified it does not stop anyone from applying nor does it stop any member of Council from writing a
personal letter of recommendation for someone else.
Zerby moved, Siakel seconded, authorizing a letter be sent to the Hennepin County Board of
Commissioners recommending that Thomas Geng, Woody Love and Kristine Sundberg be
considered for vetting to become a member of the Minnehaha Creek Watershed District Board.
Councilmember Sundberg stated she would be interested in doing that. The MCWD is a very important
Watershed. It has done excellent work in the past and she would like to see it continue. She thanked
someone for bringing her name forward. She encouraged Council to be open to other individuals who
may want to be considered.
Councilmember Woodruff asked what the timeline is for the County Board to make a selection. Attorney
Keane stated he thought the term of office starts March 1, 2015, and the appointment is customarily made
in February.
Motion passed 4/1 with Woodruff dissenting.
11. OLD BUSINESS
12. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trail Schedule
Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule.
Engineer Hornby noted that it has not changed since the last time.
2. Report on 2014 Deer Management Program
Director Nielsen stated he had intended to forward a copy of a map showing which sites deer were
harvested from this season. He did not have the background material for that and he will provide it to
Council for its first meeting in January 2015.
3. Report on Southshore Center Response
Administrator Joynes explained the meeting packet contains copies of letters received from the
Deephaven, Greenwood and Tonka Bay City Council’s in response to the request letter from the
Shorewood Council regarding financial participation with the Southshore Community Center (SSCC).
The three responses were different. They all conveyed their Cities do not want to participate financially;
at least in operations and capital improvements. The Excelsior City Council has not responded. He and
Attorney Keane would like Council to consider having an executive session to review the City’s legal
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
December 8, 2014
Page 16 of 16
options and to provide Council with a proposed action plan. He asked if the session should be scheduled
before or after the first of the year.
Councilmember Siakel suggested scheduling an executive session prior to the January 12 or January 26,
2015, Council meetings.
Administrator Joynes suggested scheduling a short executive session for after the January 12 meeting
because Councilmember elect Labadie will be sworn in that evening.
There was Council consensus to schedule a short executive session for after the January 12 meeting.
Other
Director DeJong noted that because Council is not scheduled to meet again until January 12, 2015, staff
will pay bills at the end of December per the City’s policy. Administrator Joynes will authorize the
payment of the bills. Those verifieds will be provided to Council in its January 12 meeting packet.
B. Mayor and City Council
Councilmember Hotvet again thanked Council and staff.
Councilmember Sundberg stated she and Mayor Zerby stopped by the annual meeting of the Riley
Purgatory Bluff Creek Watershed District (RPBCWD) last week. She noted that she was not able to stay
for the presentations. She stated she thought that Watershed really turned itself around and is now doing
very good work. She stated she had the opportunity to express her thanks.
Mayor Zerby stated he thought the presentations were good. He learned a lot about carp removal. He
noted there was discussion about the aquatic invasive species prevention efforts at Christmas Lake.
People are looking at the techniques being used and there was a presentation by representatives from the
Minnehaha Creek Watershed District.
13. ADJOURN
Hotvet moved, Siakel seconded, Adjourning the City Council Regular Meeting of December 8,
2014, at 8:56 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title/ Subject: Verified Claims
Meeting Date: January 12, 2015
Prepared by: Michelle Nguyen, Senior Accountant
Bruce DeJong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
61061- 61079 & ACH 151,679.63
61080 - 61094 & ACH 60,190.07
61095 - 61117 & ACH 149,548.71
61118 - 61122 & ACH 13,558.63
Pending Checks & ACH 405,543.41
Total Claims $780,520.45
We have also included a payroll summary for the payroll period ending December 13 & 27, 2014.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
According to adopted policy the Finance Department will pay claims again prior to year end. This is
because we have over one month between claims lists and may not otherwise meet the state statutory
deadline of paying claims in a timely fashion.
Payroll
G/L Distribution Report
User: Mnguyen
Batch: 00003.12.2014 - PAYROLL- 12152014
CITY OF SHOREWOOD
Account Number
Debit Amount
CreditAmount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
48,019.37
CASH AND INVESTMENTS
101 -11- 4103 -0000
1,300.00
0.00
PART -TIME,
101 -11- 4122 -0000
99.47
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4101 -0000
6,541.32
0.00
FULL -TIME REGULAR
101 -13 -4103 -0000
319.00
0.00
PART -TIME
101 -13- 4121 -0000
474.26
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
497.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1 -14017
0.00
EMPLOYEE INSURANCE -CITY
101 -13- 4151 -0000
20.39
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,224.08
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
306.24
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
304.37
0.00
FICA CONTRIB - CFFY SHARE
101 -15- 4131 -0000
453.46
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
17.34
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,152.26
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
373.54
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
348.37
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
900.00
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
25.95
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
3,828.52
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
277.56
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
239.48
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
450.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
21.33
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
9,539.24
0.00
FULL -TIME REGULAR
101 -32 -4105 -0000
308.00
0.00
STREET PAGER PAY
101 -32- 4121 -0000
71192
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
706.13
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,646.12
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
444.17
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
154.41
0.00
FULL -TIME REGULAR
101 -33- 4121 -0000
11.20
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
9.16
0.00
FICA CONTRIB - CITY SHARE
101 -33 -4151 -0000
8.11
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12/15/2014 - 2:25 PM) Page 1
Account Number DebitAmount CreditAmount Description
101 -52- 4101 -0000
4,346.73
0.00
FULL-TIME REGULAR
101 -52- 4121 -0000
315.14
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
313.45
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
811.73
0.00
EMPLOYEE INSURANCE - CITY
101 -52 -4151 -0000
160.91
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,040.99
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
75.47
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
75.39
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
18.02
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
6.66
0.00
WORKERS COMPENSATION
FUND Total:
48,019.37
48,019.37
FUND 201
Southshore Center
201 -00- 1010 -0000
0.00
1,532.38
CASH AND INVESTMENTS
201 -00- 4101 -0000
1,040.19
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
315.00
0.00
PART -TIME
201 -00- 4121 -0000
75.41
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
95.69
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
6.09
0.00
WORKERS COMPENSATION
FUND Total:
1,532.38
1,532.38
FUND 601
Water Utility
601 -00 - 1010 -0000
0.00
5,643.53
CASH AND INVESTMENTS
601 -00- 4101 -0000
3,724.68
0.00
FULL -TIME REGULAR.
601 -00- 4102 -0000
255.60
0.00
OVERTIME
601 -00- 4105 -0000
154.00
0.00
WATER PAGER PAY
601 -00- 4121 -0000
299.73
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
299.24
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
784.78
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
125.50
0.00
WORKERS COMPENSATION
FUND Total:
59643.53
5,643.53
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
5,026.67
CASH AND INVESTMENTS
611 -00- 4101 -0000
3,451.24
0.00
FULL -TIME REGULAR
611 -00- 4105 -0000
154.00
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
261.36
0.00
PERA CON,rR1B - CITY SHARE
611 -00- 4122 -0000
270.47
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
784.78
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
104.82
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12/15/2014 - 2:25 PM) Page 2
Account Number DebitAmount CreditAmount Description
FUND Total:
5,026.67
5,026.67
FUND 621
Recycling Utility
621 -00- 1010 - 0000
0.00
452.91
CASH AND INVESTMENTS
621 -00 -4101 -0000
349.77
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
25.35
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
14.79
0.00
FICA CONTRIB - CITY SHARE
621 -00 -4131 -0000
63.00
0.00
EMPLOYEE INSURANCE - CITY
FUND Total:
452.91
452.91
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
3,260.20
CASH AND INVESTMENTS
631 -00 -4101 -0000
2,722.82
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
197.41
0.00
PERA CONTRIB - CITY SHARE
631 -00 -4122 -0000
179.49
0.00
FICA CONTRIB - CITY SHARE
631 -00 -4131 -0000
87.28
0.00
EMPLOYEE INSURANCE - CITY
631 -00 -4151 -0000
7120
0.00
WORKERS COMPENSATION
FUND Total:
3,260.20
3,260.20
FUND 700
Payroll Clearing Fund
700 -00- 101.0 -0000
63,605.26
0.00
CASH AND INVESTMENTS
700 -00 -2170 -0000
0.00
30,177.67
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
8,064.88
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
3,829.88
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
1,732.47
STATE WITHHOLDING PAYABLE,
700 -00- 2174 -0000
0.00
6,905.62
FICAIMEDICARE TAX PAYABLE
700 -00 -2175 -0000
0.00
6,343.33
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
2,675.00
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,014.47
WORKERS COMPENSATION
700 -00- 2179 -0000
0.00
192.00
SEC 125 DEP CARE REIMB PAYABLE
700 -00- 2183 -0000
0.00
1,783.05
HEALTH SAVINGS ACCOUNT
700 -00- 2184 -0000
0.00
478.89
DENTAL DELTA
700 -00- 2185 -0000
0.00
408.00
DENTAL - UNION
FUND Total:
63,605.26
63,605.26
Report Total:
127,540.32
127,540.32
PR- G/L Distribution Report (12/15/2014 - 2:25 PM) Page 3
Payroll
G/L Distribution. Report
User: Mnguyen
Batch: 00004.12.2014 - PAYROLL - 12292014
CITY OF SITOREWOOD
Account Number
Debit Amount
CreditAmount Description
FUND 101
General Fund
101 -00 -1010 -0000
0.00
43,596.00
CASH AND INVESTMENTS
101 -13 -4101 -0000
6,809.31
0.00
FULL -TIME REGULAR
101 -13- 4121 -0000
493.67
0.00
PERA CONTRIB - CITY SHARE
101 -13 -4122 -0000
504.95
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4151 -0000
11.34
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,224.08
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
306.22
0.00
PERA CONTRIB - CITY SHARE
101 -15 -4122 -0000
317.77
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4151 -0000
12.99
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,533.08
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
401.14
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
398.00
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4151 -0000
16.32
0.00
WORKERS COMPENSATION
101 -24 -4101 -0000
3,390.50
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
245.83
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
238.11
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4151 -0000
1428
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
10,092.34
0.00
FULL -TIME REGULAR
101 -32- 4105 -0000
55780
0.00
STREET PAGER PAY
101 -32- 4121 -0000
772.13
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
795.01
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4151 -0000
361.51
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
1,525.95
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
1,322.78
0.00
OVERTIME
101 -33- 4121 -0000
206.51
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
212.08
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
95.87
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
2,979.42
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
216.01
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
221.28
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4151 -0000
127.94
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,035.46
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
75.07
0.00
PERA CONTRIB - CITY SHARE
101 -53 -4122 -0000
78.37
0.00
FICA CONTRIB - CITY SHARE
PR - G/L Distribution Report (12/29/2014 - 12:21 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -53- 4151 -0000 2.88 0.00 WORKERS COMPENSATION
FUND Total:
43,596.00
43,596.00
FUND 201
Southshore Center
201 -00 -1010 -0000
0.00
1,055.49
CASH AND INVESTMENTS
201 -00- 4101 -0000
48426
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
462.50
0.00
PART -TIME
201 -00 -4121 -0000
35.10
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
72.24
0.00
FICA CONTRIB - CTTY SHARE
201 -00- 4151 -0000
1,39
0.00
WORKERS COMPENSATION
FUND Total:
1,055.49
1,055.49
FUND 601
Water Utility
601 -00 -1010 -0000
0.00
6,174.87
CASH AND INVESTMENTS
601 -00- 4101 -0000
4,669.46
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
447.60
0.00
OVERTIME
601 -00- 4105 -0000
154.00
0.00
WATER PAGER PAY
601 -00- 4121 -0000
382.17
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
38920
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4151 -0000
132.44
0.00
WORKERS COMPENSATION
FUND Total:
6,174.87
6,174.87
FUND 611
Sanitary Sewer Utility
611 -00 -1010 -0000
0.00
3,990.01
CASH AND INVESTMENT'S
611 -00- 4101 -0000
3,163.10
0.00
FULL -TIME REGULAR
611 -00- 4102 -0000
92.40
0.00
OVERTIME
611 -00- 4105 -0000
154.00
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
247.19
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
251.88
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4151 -0000
81.44
0.00
WORKERS COMPENSATION
FUND Total:
3,990.01
3,990.01
FUND 621
Recycling Utility
621 -00 -1010 -0000
0.00
384.88
CASH AND INVESTMENTS
621 -00 -4101 -0000
339.50
0.00
FULL -TIME REGULAR
621 -00 -4121 -0000
24.61
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
20.77
0.00
FICA CONTRIB - CITY SHARE
FUND Total:
384.88
384.88
FUND 631
Storm Water Utility
PR - G/L Distribution Report (12/29/2014 - 12:21 PM) Page 2
Account Number Debit Amount CreditAmouut Description
631 -00- 1010 -0000
0.00
1,089.25
CASH AND INVESTMENTS
631 -00- 4101 -0000
940.86
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
68.22
0.00
PF,RA CONTRIB - CITY SHARE
631 -00- 4122 -0000
71.21
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4151- 0000
8.96
0.00
WORKERS COMPENSATION
FUND Total:
1,089.25
1,089.25
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
56 290.50
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
31,168.95
GROSS PAYROLL CLEARING
700 -00- 2172 -0000
0.00
4,336.33
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
1,932.46
STAFE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
7,141.74
FICA/MEDICARE TAX PAYABLE
700 -00 -2175 -0000
0.00
6,468.61
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
2,675.00
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
867.36
WORKERS COMPENSATION
700 -00- 2179 -0000
0.00
192.00
SEC 125 DEP CARE REIMB PAYABLE
700 -00- 2183 -0000
0.00
1,508.05
HEALTH SAVINGS ACCOUNT
FUND Total:
56,290.50
56,290.50
Report Total:
112,581.00
112,581.00
PR - G/L Distribution Report (12/29/2014 - 12:21 PM) Page 3
Accounts Payable
Check Detail
User: Mnguyen
Printed: 01/08/2015 - 11:55AM
Check Number Check Date Amount
105 - ADVANCED IMAGING SOLUTIONS Line Item Account
0 12/15/2014
Inv INV62170
Line Item Date Line Item Description Line Item Account
12/05/2014 Toner 101 -13- 4200 -0000 11.23
Inv INV62170 Total 11.23
0 Total: 11.23
105 - ADVANCED IMAGING SOLUTIONS Total: 11.23
4 - AFSCME CO 5 MEMBER HEALTH, FUND Line Item Account
0 12/15/2014
Inv 12152014
Line Item Date Line Item Descri to ion Line Item Account
12/15/2014 PR. Batch 00003.12.2014 Dental - Union 700 -00- 2185 -0000 408.00
Inv 12152014 Total 408.00
0 Total: 408.00
4 - AFSCME CO 5 MEMBER HEALTH FUND Total: 408.00
111 - AMERICAN ENGINEERING TESTING, INC. Line Item Account
61061 12/15/2014
Inv 261016
Line Item Date Line Item Description Line Item Account
11/30/2014 Sunnyvale Lan St & Utility Improvement - Project 14 -01 404 -00- 4620 -0010 189.00
Inv 261016 Total 189.00
61061 Total: 189.00
111 - AMERICAN ENGINEERING TESTING, INC. Total: 189.00
136 - CENTERPOINT ENERGY Line Item Account
61062 12/15/2014
AP -Check Detail (1/8/2015 - 11:55 AM) Page I
Check Number Check Date Amount
Inv 12022014
Line Item Date Line Item Description
Line Item Account
12/02/2014 5755 Country Club Rd - 10/21 -11/20
101 -19- 4380 -0000
194.15
12/02/2014 24200 Smithtown Rd - 10/21 -11/20
101 -32- 4380 -0000
578.29
12/02/2014 5745 Cty Chub & 25200 Hwy 7 -10 /21 -11/20
101 -52- 4380 -0000
227.15
12/02/2014 20405 Knighsbridge Rd - 10/21 -11/20
601 -00- 4394 -0000
65.26
12/02/2014 28125 Boulder Bridge - 10/21 -11/20
601 -00- 4396 -0000
186.79
Inv 12022014 Total
1,251.64
61062 Total:
1,251.64
136 - CENTERPOINT ENERGY Total:
1,251.64
137 - CENTURY LINK Line Item Account
61063 12/15/2014
Inv 612E451785 -DC14
Line Item Date Line Item Description
Line Item Account
12/01/201.4 612 -E45- 1785 -Bldr Brdg
601 -00 -4396 -0000
294.00
Inv 612E451785 -DC14 Total
294.00
Inv 612E458019 -DC14
Line Item Date Line Item Description
Line Item Account
12/01/2014 612-E45-8019-SE Areas
601 -00- 4398 -0000
220.50
Inv 612E458019 -DC14 Total
220.50
Inv 9524702294 -NV14
Line Item Date Line Item Description
Line Item Account
11/25/2014 952- 470 - 2294 -PW
101 -32- 4321 -0000
55.99
Inv 9524702294 -NV 14 Total
55.99
Inv 9524706340 -Nvl4
Line Item Date Line Item Description
Line Item Account
11/25/2014 952- 474 - 6340 -CFI
101 -19- 4321 -0000
119.71
Inv 9524706340 -Nvl4 Total
119.71
Inv 9524709605 -NV14
Line Item Date Line Item Description
Line Item Account
11/25/2014 952- 474 - 9605 - Amesbury
601 -00- 4394 -0000
70.24
Inv 9524709605 -NV14 Total
70.24
Inv 9524709606 -NV14
Line Item Date Line Item Description
Line Item Account
11/25/2014 952 -474- 9606- Amesbuty
601 -00- 4394 -0000
70.24
Inv 9524709606 -NV 14 Total
70.24
AP -Check Detail (1/8/2015 - 11:55 AM)
Page 2
Check Number Check Date
61063 Total:
137 - CENTURY LINK Total:
142 - CITIES DIGITAL INC. Line Item Account
61064 12/15/2014
Inv 34667
Line Item Date Line Item Description
12/10/2014 Canon Roller Exchange Kit for Printers
Inv 34667 Total
61064 Total:
142 - CITIES DIGITAL INC. Total:
159 - CULLIGAN BOTTLED WATER Line Item Account
61065 12/15/2014
Inv November -2014
Line Item Date Line Item Description
11/30/2014 Drinking Water - Nov
Inv November -2014 Total
61065 Total:
159 - CULLIGAN BOTTLED WATER Total:
3 - DELTA DENTAL OF MINNESOTA Line Item Account
0 12/15/2014
Inv 12152014
Line Item Date Line Item Description
12/15/2014 PR Batch 00003.12.2014 Dental - Non Union
Inv 12152014 Total
Lune Item Account
101 -19- 4221 -0000
Line Item Account
101 -19- 4245 -0000
Line Item Account
700 -00 -2184 -0000
Amount
830.68
830.68
73.37
73.37
73.37
73.37
105.65
105.65
105.65
105.65
478.89
478.89
0 Total: 478.89
3 - DELTA DENTAL OF MINNESOTA Total: 478.89
5 - EFTPS - FEDERAL, W/H Line Item Account
0 12/15/2014
Inv 12102014 -Perf
Line Item Date Line Item Description Line Item Account
12/10/2014 PR Batch 00002.12.2014 FICA Employee Portion 700 -00 -2174 -0000 99.20
AP -Check Detail (1/8/2015 - 11:55 AM) Page 3
Check Number
Check Date
10,980.30
Amount
12/10/2014
PR Batch 00002.12.2014 FICA Employer Portion
700 -00- 2174 -0000
99.20
12/10/2014
PR Batch 00002.12.2014 Medicare Employee Portion
700 -00 -2174 -0000
23.20
12/10/2014
PR Batch 00002.12.2014 Medicare Employer Portion
700 -00- 2174 -0000
23.20
Inv 12102014- PerfTotal
244.80
Inv 12152014
52.00
Inv 12032014 Total
Line Item Date
Line Item Description
Line Item Account
52.00
12/15/2014
PR Batch 00003.12.2014 Federal Income Tax
700 -00- 2172 -0000
3,829.88
12/15/2014
PR Batch 00003.12.2014 FICA Employee Portion
700 -00- 2174 -0000
2,798.35
12/15/2014
PR Batch 00003.12.2014 FICA Employer Portion
700 -00- 2174 -0000
2,798.35
12/15/2014
PR Batch 00003.12.2014 Medicare Employee Portion
700 -00- 2174 -0000
654.46
12/15/2014
PR Batch 00003.12.2014 Medicare Employer Portion
700 -00- 2174 -0000
654.46
Inv 12152014 Total 10,735.50
0 Total:
10,980.30
5 - EFTPS - FEDERAL W/H Total:
10,980.30
219 - ELLY PIEPER Line Item Account
61.066 12/15/2014
Inv 12032014
Line Item Date Line Item Description
Line Item Account
12/03/2014 Tablecloths
201 -00 -4400 -0000
52.00
Inv 12032014 Total
52.00
61066 Total:
52.00
219 - ELLY PIEPER Total:
52.00
6 - HEALTH PARTNERS -GROUP Line Item Account
61067 12/15/2014
Inv 12012014
Line Item Date Line Item Description
Line Item Account
12/01/2014 PR Batch 00001.12.2014 Health Ins - CoPay
700 -00 -2171 -0000
1,901.79
12/01/2014 PR Batch 00001.12.2014 Health Insurance -LISA
700 -00- 2171 -0000
6,163.09
Inv 12012014 Total
8,064.88
Inv 12152014
Line Item Date Line Item Description
Line Item Account
12/15/2014 PR Batch 00003.12.2014 Health Ins - CoPay
700 -00- 2171 -0000
1,901.79
12/15/2014 PR Batch 00003.12.2014 Health Insurance -HSA
700 -00 -2171 -0000
6,163.09
Inv 12152014 Total
8,064.88
61067 'Total• 16,129.76
AP -Check Detail (1 /8/2015 - 11:55 AM) Page 4
Check Number Check Date
6 - HEALTH PARTNERS -GROUP Total:
418 - HENNEPIN COUNTY ELECTIONS Line Item Account
61068
12/15/2014
Inv 1214 -1
Line Item Date
Line Item Description
12/03/2014
2014 Elections Postage
Inv 1214 -1 Total
Inv 1214 -2
Line Item Date
Line Item Description
12/03/2014
2014 Elections Supplies
Inv 1214 -2 Total
61.068 Total:
418 - HENNEPIN COUNTY ELECTIONS Total:
2 - ICMA RETIREMENT TRUST - 302131 -457 Line Item Account
61069 12/15/2014
Inv 12152014
Line Item Date Line Item Description
12/15/2014 PR Batch 00003.12.2014 Deferred Comp Flat Amount
Inv 12152014 Total
61069 Total:
2 - ICMA RETIREMENT TRUST - 302131 -457 Total:
259 - LINK, CLARE T. Line Item Account
0 12/15/2014
Inv 2014 -47
Line Item Date Line Item Descri tp ion
12/09/2014 Park Commission Meeting - 12/09/14
Inv 2014 -47 Total
Line Item Account
101 -13- 4208 -0000
Line Item Account
101 -13- 4200 -0000
Line Item Account
700 -00- 2176 -0000
Line Item Account
101 -52- 4400 -0000
Amount
16,129.76
685.67
685.67
311.58
311.58
997.25
997.25
2,675.00
2,675.00
2,675.00
2,675.00
187.00
187.00
0 Total: 187.00
259 - LINK, CLARE T. Total: 187.00
263 - LUGOWSKI, JOSEPH Line Item Account
61070 12/15/2014
AP -Check Detail (1/8/2015 - 11:55 AM) Page 5
Check Number Check Date
Amount
Inv 2014 Boots
Line Item Date Line Item Descri tp ion
Line Item Account
12/15/2014 2014 Boots
101 -32- 4245 -0000
250.00
Inv 2014 Boots Total
250.00
61070 Total:
250.00
263 - LUGOWSKI, JOSEPH Total:
250.00
283 - METRO SALES INC Line Item Account
61071 12/15/2014
Inv INV 130029
Line Item Date Line Item Description
Line Item Account
12/01/2014 Richoh/MP C3002 Color Copier - 12/08/14 - 03/07/15
101 -19- 4221 -0000
453.00
Inv INV130029 Total
453.00
61071 Total:
453.00
283 - METRO SALES INC Total:
45100
11 - MINNESOTA DEPARTMENT OF REVENUE Line Item Account
0 12/15/2014
Inv 12152014
Line Item Date Line Item Description
Line Item Account
12/15/2014 PR Batch 00003.12.2014 State Income Tax
700 -00- 2173 -0000
1,732.47
Inv 12152014 Total
1,732.47
0 Total:
1,732.47
11 - MINNESOTA DEPARTMENT OF REVENUE Total:
1,732.47
325 - ON SITE SANITATION INC Line Item Account
61072 12/15/2014
Inv A- 571382
Line Item Date Line Item Description
Line Item Account
12/06/2014 Badger Park
101 -52- 4410 -0000
50.00
Inv A- 571382 Total
50.00
Inv A- 571383
Line Item Date Line Item Description
Line Item Account
12/06/2014 Cathcart Park
101 -52- 4410 -0000
50.00
Inv A- 571383 Total
50.00
AP -Check Detail (1 /8/2015 - 11:55 AM)
Page 6
Check Number Check Date
Amount
9 - PERA Line Item Account
Inv A- 571384
Inv 12102014 -Perf
Line Item Date
Line Item Description
Line Item Account
Line Item Account
12/06/2014
Freeman Park
101 -52- 4410 -0000
150.00
Inv A- 571384 Total
700 -00 -2175 -0000
116.00
150.00
Inv A- 571385
216.00
Inv 12152014
Line Item Date
Line Item Description
Line Item Account
12/06/2014
Manor Park
101 -52- 4410 -0000
50.00
Inv A- 571385 Total
3,406.59
Inv 12152014 Total
50.00
Inv A- 571386
AP -Check Detail (1 /8/2015 - 11:55 AM)
Page 7
Line Item Date
Line Item Description
Line Item Account
1.2/06/2014
Silverwood Park
101 -52- 4410 -0000
50.00
Inv A- 571386 Total
50.00
Inv A- 571387
Line Item Date
Line Item Description
Line Item Account
12/06/2014
South Shore Skate
101 -52- 4410 -0000
50.00
Inv A- 571387 Total
50.00
Inv A- 571388
Line Item Date
Line Item Description
Line Item Account
12/06/2014
Christmas Lk Boat Access
101 -52- 4410 -0000
110.00
Inv A- 571388 Total
110.00
61072 Total: 510.00
325 - ON SITE SANITATION INC Total:
510.00
9 - PERA Line Item Account
0 12/15/2014
Inv 12102014 -Perf
Line Item Date Line Item Description
Line Item Account
12/10/2014 PR Batch 00002.12.2014 MN -PERA Deduction
700 -00- 2175 -0000
100.00
12/10/2014 PR Batch 00002.12.2014 MN PERA Benefit Employer
700 -00 -2175 -0000
116.00
Inv 12102014 -Perf Total
216.00
Inv 12152014
Line Item Date Line Item Description
Line Item Account
12/15/2014 PR Batch 00003.12.2014 MN -PERA Deduction
700 -00- 2175 -0000
2,936.74
12/15/2014 PR Batch 00003.12.2014 MN PERA Benefit Employer
700 -00- 2175 -0000
3,406.59
Inv 12152014 Total
6,343.33
AP -Check Detail (1 /8/2015 - 11:55 AM)
Page 7
Check Number Check Date
0 Total:
9 - PERA Total:
108 - REPUBLIC SERVICES No.894 Line Item Account
61073 12/15/2014
Inv 0894 - 003669554
Line Item Date Line Item Description
12/01/2014 Recycling Svc - Dec
Inv 0894 - 003669554 Total
61073 Total:
108 - REPUBLIC SERVICES No.894 Total:
355 - SHRED -N -GO INC Line Item Account
61074 12/15/2014
Inv 42043
Line Item Date Line Item Description
11/30/2014 Svc Thru- 11/30/14
Inv 42043 Total
61074 Total:
355 - SHRED -N -GO INC Total:
360 - SOUTH LAKE MINNETONKA POLICE DEPT. Line Item Account
61075 12/15/2014
Inv Dec- 2014 -OBE
Line Item Date Line Item Description
12/10/2014 Operating Budget Exp - Dec
Inv Dec - 2014 -OBE Total
Inv Nov- 2014 -HCPF
Line Item Date Line Item Description
11/30/2014 Henn Cty Processing Fee - Nov
Inv Nov - 2014 -HCPF Total
Line Item Account
621 -00- 4400 -0000
Line Item Account
101 -13- 4400 -0000
Line Item Account
101 -21- 4400 -0000
Line Item Account
101 -21- 4400 -0000
Amount
6,559.33
6,559.33
13,741.20
13,741.20
13,741.20
13,741.20
35.00
35.00
35.00
35.00
86,879.67
86,879.67
490.88
490.88
61075 Total: 87,370.55
360 - SOUTH LAKE MINNETONKA POLICE DEPT. Total: 87,370.55
AP-Check Detail (1/8/2015 - 11:55 AM) Page 8
Check Number Check Date
572 - SOUTHERN TENNIS SUPPLIES, LLC Line Item Account
61076 12/15/2014
Inv 2004
Line Item Date Line Item Description
05/30/2014 Edwards Center Strap
Inv 2004 'Total
Inv 2008
Line Item Date
06/05/2014
Inv 2008 Total
61076 Total:
Line Item Description
Ground Net Anchor
572 - SOUTHERN TENNIS SUPPLIES, LLC Total:
368 - STONESCAPES DESIGN BUILD MAINTAIN Line Item Account
61077 12/15/2014
Inv 5135
Line Item Date Line Item Description
11/30/2014 Garden Maint. - Nov
Inv 5135 Total
61077 Total:
368 - STONESCAPES DESIGN BUILD MAINTAIN Total:
386 - TWIN CITY WATER CLINIC Line Item Account
61078 12/15/2014
Inv 5879
Line Item Date Line Item Description
12/02/2014 Monthly Bacteria Svc
Inv 5879 Total
61078 Total:
Amount
Line Item Account
101 -52- 4245 -0000 72.00
72.00
Line Item Account
101 -52- 4245 -0000 79.96
79.96
151.96
151.96
Line Item Account
101 -19- 4223 -0000 210.00
210.00
210.00
210.00
Line Item Account
601 -00- 4400 -0000 100.00
100.00
100.00
386 - TWIN CITY WATER CLINIC Total: 100.00
421 - VERIZON WIRELESS Line Item Account
61079 12/15/2014
Inv 9736421457
Line Item Date Line Item Description Line Item Account
AP -Check Detail (1 /8/2015 - 11:55 AM) Page 9
Check Number Check Date Amount
12/01/2014 S & W Lines - Acct842017386- 11/02 -12/01 601 -00- 4321 -0000 50.20
12/01/2014 S & W Lines - Aect842017386- 11/02 -12/01 611 -00- 4321 -0000 50.20
12/01/2014 S & W Lines - Aect842017386- 11/02 -12/01 631 -00- 4321 -0000 50.20
Inv 9736421457 Total 150.60
61079 Total:
421 - VERIZON WIRELESS Total:
398 - VOYAGER FLEET SYSTEMS INC Line Item Account
0 12/15/2014
Inv 869293803448
Line Item Date Line Item Description
12/24/2014 Closing Date - 11/24/14
Inv 869293803448 Total
0 Total:
398 - VOYAGER FLEET SYSTEMS INC Total:
1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account
0 12/15/2014
Inv 12152014
Line Item Date Line Item Descri tp ion
12/15/2014 PR Batch 00003.12.2014 Health Savings Account
Inv 12152014 Total
0 Total:
1 - WELLS FARGO HEALTH BENEFIT SVCS Total:
Total:
Line Item Account
101 -32- 4212 -0000
Line Item Account
700 -00- 2183 -0000
150.60
150.60
4,262.70
4,262.70
4,262.70
4,262.70
1,783.05
1,783.05
1,783.05
1,783.05
151,679.63
AP -Check Detail (1/8/2015 - 11:55 AM) Page I0
Accounts Payable
Check Detail
User: Mnguyen
Printed: 01/08/2015 - 11:55AM
Check Number Check Date
Amount
105 - ADVANCED IMAGING SOLUTIONS Line Item Account
0 12/19/2014
Inv INV63140
Line Item Date Line Item Description
Line Item Account
12/17/2014 Konica Minolta Printer - 11/15 -12/14
101 -13 -4221 -0000
77.00
Inv INV63140 Total
77.00
0 Total:
77.00
105 - ADVANCED IMAGING SOLUTIONS Total:
77.00
575 - ALL STEEL PRODUCTS COMPANY, INC. Line Item Account
61080 12/19/2014
Inv 4944
Line Item Date Line Item Description
Line Item Account
12/03/2014 Storm Sewer Steel Culvert
631 -00- 4245 -0000
487.25
Inv 4944 Total
487.25
61080 Total:
487.25
575 - ALL STEEL PRODUCTS COMPANY, INC. Total:
487.25
118 - APPLIED MAINTENANCE SUPPLIES & SOLUTIONS Line Item Account
0 12/19/2014
Inv 96497632
Line Item Date Line Item Description
Line Item Account
12/08/2014 Hardware
101 -32- 4245 -0000
167.41
Inv 96497632 Total
167.41
0 Total:
167.41
118 - APPLIED MAINTENANCE SUPPLIES & SOLUTIONS Total: 167.41
123 - BL.UE -TARP FINANCIAL INC Line Item Account
0 12/19/2014
AP -Check Detail (1 /8/2015 - 11:55 AM) Page 1
Check Number Check Date
Amount
Inv 406301.0317
Line Item Date Line Item Description
Line Item Account
12/03/2014 Air Fittings
101 -32- 4245 -0000
34.99
Inv 4063010317 Total
34.99
0 Total:
34.99
123 - BLUE -TARP FINANCIAL INC Total:
34.99
125 - BOYER TRUCKS PARTS Line Item Account
0 12/19/2014
Inv 914708
Line Item Date Line Item Description
Line Item Account
12/03/2014 Replace Leaking Fuel Tank on Water Truck
101 -32- 4221 -0000
1,790.76
Inv 914708 Total
1,790.76
Inv 915661
Line Item Date Line Item Description
Line Item Account
12/05/2014 Relay Assembly
101 -32- 4221 -0000
26.11
Inv 915661 Total
26.11
Inv 916914
Line Item Date Line Item Description
Line Item Account
12/11/2014 Electrical Switch
101 -32- 4221 -0000
8.43
Inv 916914 Total
8.43
Inv CM914708
Line Item Date Line Item Description
Line Item Account
12/11/2014 Credit on Fan Blower
101 -32- 4221 -0000
- 133.94
Inv CM914708 Total
- 133.94
0 Total:
1,691.36
125 - BOYER TRUCKS PARTS Total:
1,691.36
150 - CLASSIC CLEANING COMPANY Line Item Account
61081 12/19/2014
Inv 21566
Line Item Date Line Item Description
Line Item Account
12/12/2014 City Hall -Dec
101 -19 -4400 -0000
495.00
Inv 21566 Total
495.00
AP -Check Detail (1 /8/2015 - 11:55 AM) Page 2
Check Number Check Date
Amount
Inv 21567
Line Item Date Line Item Description
Line Item Account
12/12/2014 Public Works -Dec
101 -32 -4400 -0000
295.00
Inv 21567 Total
295.00
61081 Total:
790.00
150 - CLASSIC CLEANING COMPANY Total:
790.00
573 - COMPASS MINERALS AMERICA Line Item Account
61082 12/19/2014
Inv 71268965
Line Item Date Line Item Description
Line Item Account
12/10/2014 Deicing Chemicals
101 -33- 4245 -0000
2,126.13
Inv 71268965 Total
2,126.13
Inv 71269939
Line Item Date Line Item Description
Line Item Account
12/12/2014 Deicing Chemicals
101 -33- 4245 -0000
4,345.04
Inv 71269939 Total
4,345.04
61082 Total:
6,471.17
573 - COMPASS MINERALS AMERICA Total:
6,471.17
574 - DISCOUNT S'T'EEL - MPLS Line Item Account
61083 12/19/2014
Tnv 01050527
Line Item Date Line Item Description
Line Item Account
12/05/2014 Supplies Hockey Nets
101 -52- 4245 -0000
44.00
Inv 01050527 Total
44.00
61083 Total:
44.00
574 - DISCOUNT STEEL - MPLS Total:
44.00
513 - ECONO SIGNS, LLC. Line Item Account
61084 12/19/2014
Inv 10- 919040
Line Item Date Line Item Description
Line Item Account
12/08/2014 Sign Replacements
101 -32- 4245 -0000
202.78
Inv 10- 919040 Total
202.78
AP -Check Detail (1/8/2015 - 11:55 AM)
Page 3
Check Number Check Date
61084 Total:
513 - ECONO SIGNS, LLC. Total:
171 - ELECTRICAL INSTALLATION & MAINT. COMPANY Line Item Account
61085 12/19/2014
Inv 0013111 -IlV
Line Item Date Line Item Description
12/14/2014 Replace Light Over Sally Port Entrance
12/14/2014 Hockey Rink Power Issue with Lift Truck
Inv 0013111 -IN Total
61085 Total:
171 - ELECTRICAL INSTALLATION & MAINT. COMPANY Total:
576 - HEDBERG MAPS Line Item Account
61086 12/19/2014
Inv 2014 Dog Maps
Line Item Date Line Item Description
12/18/2014 2014 TC Dog Lovers Maps- Shipping
Inv 2014 Dog Maps Total
61086 Total:
576 - HEDBERG MAPS Total:
262 - LUBE -TECH Line Item Account
61087 12/19/2014
Inv 556934
Line Item Date Line Item Description
12/02/2014 Oil, Fluids, & Lubes
Inv 556934 Total
61087 Total:
Line Item Account
101 -00- 3414 -0000
101 -52- 4221 -0000
Line Item Account
101 -13- 4208 -0000
Line Item Account
101 -32- 4212 -0000
Amount
202.78
202.78
425.00
2,026.00
2,451.00
2,451.00
2,451.00
10.00
10.00
10.00
10.00
489.85
489.85
489.85
262 - LUBE -TECH Total: 489.85
470 - MASON, BRADLEY Line Item Account
61088 12/19/2014
Inv 2014 Boots
Line Item Date Line Item Description Line Item Account
AP -Check Detail (1/8/2015 - 11:55 AM) Page 4
Check Number Check Date Amount
12/18/2014 2014 Boots 101 -32- 4245 -0000 199.99
Inv 2014 Boots Total 199.99
61088 Total:
470 - MASON, BRADLEY Total:
289 - MINGER CONSTRUCTION INC. Line Item Account
61089 12/19/2014
Inv P.V. #6- Prol3 -01
Line Item Date Line Item Description
11/30/2014 P.V. 45 -Prof 13 -01 -2013 Street, Drainage & Utility Imrpvmt
Inv P.V. #6- Pro 13 -01 Total
61089 Total:
289 - MINGER CONSTRUCTION INC. Total:
294 - MINNESOTA CONWAY FIRE & SAFETY Line Item Account
61090 12/19/2014
Inv 114095
Line Item Date Line Item Description
12/08/2014 Annual Fire Extinguisher Inspection
Inv 114095 Total
61090 Total:
294 - MINNESOTA CONWAY FIRE & SAFETY Total:
322 - OFFICE DEPOT Line Item Account
61091 12/19/2014
Inv 745422168001
Line Item Date Line Item Description
12/12/2014 Label Printer
Inv 745422168001 Total
61091 Total:
Line Item Account
404 -00- 4620 -0003
Line Item Account
201 -00 -4400 -0000
Line Item Account
101 -15- 4200 -0000
199.99
199.99
6,438.47
6,438.47
6,438.47
6,438.47
73.00
73.00
73.00
73.00
117.53
117.53
117.53
322 - OFFICE DEPOT Total: 117.53
329 - PANCHYSITYN, JEAN Line Item Account
0 12/19/2014
AP -Check Detail (1 /8/2015 - 11:55 AM) Page 5
Check Number Check Date
Inv 2014 -Elect -Food
Line Item Date Line Item Description
12/18/2014 2014 Election Foods /Supplies
Inv 2014 -Elect -Food Total
Inv 2014 -Elect -Mile
Line Item Date Line Item Description
12/18/2014 2014 Election Mileage
Inv 2014 - Elect -Mile Total
Inv Dec- 2014Edu
Line Item Date Line Item Description
12/18/2014 Winter Education Reimbursement
Inv Dec- 2014Edu Total
0 Total:
329 - PANCHYSITYN, JEAN Total:
354 - SHOREWOOD TRUE VALUE Line Item Account
61092 12/19/2014
Inv 122531
Line Item Date
Line Item Description
12/10/2014
Paint Supplies Hockey Nets
Inv 122531 Total
Inv 122614
Line Item Date
Line Item Description
12/16/2014
Cleaner
Inv 122614 Total
Inv 122626
Line Item Date
Line Item Descri tp ion
12/17/2014
Nuts
Inv 122626 Total
Inv 122636
Line Item Date
Line Item Descri tp ion
12/18/2014
Red Enamel
Inv 122636 Total
Inv 122640
Line Item Date
Line Item Description
AP -Check Detail (1/8/2015 - 11:55 AM)
Line Item Account
101 -13- 4331 -0000
Line Item Account
101 -13- 4331 -0000
Line Item Account
101 -13- 4331 -0000
Line Item Account
101 -52- 4245 -0000
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -52- 4245 -0000
Line Item Account
Amount
120.80
120.80
130.48
130.48
1,232.00
1,232.00
1,483.28
1,483.28
11.63
11.63
19.47
19.47
9.79
9.79
7.98
7.98
Page 6
Check Number Check Date
Amount
12/18/2014 Bleach
101 -32 -4245 -0000
1.99
Inv 122640 Total
1.99
Inv 122646
Line Item Date Line Item Descri )ti ion
Line Item Account
12/18/2014 Ga1v Street Elbow
101 -32- 4245 -0000
10.99
Inv 122646 Total
10.99
61092 Total:
61.85
354 - SHOREWOOD TRUE VALUE Total:
61.85
366 - STARK, BRUCE Line Item Account
61093 12/19/2014
Inv 2014 Boots
Line Item Date Line Item Description
Line Item Account
12/18/2014 2014 Boots
101 -32- 4245 -0000
250.00
Inv 2014 Boots Total
250.00
61093 Total:
250.00
366 - STARK, BRUCE Total:
250.00
410 - WSB AND ASSOCIATES INC Line Item Account
0 12/19/2014
Inv 01459- 350 -43
Line Item Date Line Item Description
Line Item Account
10/31/2014 GIS & CAD Support- Oct
101 -31- 4303 -0000
156.50
Inv 01459- 350 -43 Total
156.50
Inv 01459- 690 -26
Line Item Date Line Item Description
Line Item Account
10/31/2014 Smithtown Rd Trail West - Oct
406 -00- 4620 -0001
602.25
Inv 01459- 690 -26 Total
602.25
Inv 01459- 700 -25
Line Item Date Line Item Description
Line Item Account
10/31/2014 MCES Forcemain - Oct
611 -00- 4680 -0011
645.00
Inv 01459 - 700 -25 Total
645.00
Inv 01459 - 760 -18
Line Item Date Line Item Description
Line Item Account
10/31/2014 Valleywood Area St - Oct
404 -00- 4620 -0003
991.25
AP -Check Detail (1 /8/2015 - 11:55 AM)
Page 7
Check Number Check Date Amount
Inv 01459- 760 -18 Total 991.25
Inv 01459- 810 -17
Line Item Date Line Item Description
Line Item Account
10/30/2014 Galpin Lake Trail - Oct
406 -00- 4620 -0002
1,223.75
Inv 01459 - 810 -17 Total
1,223.75
Inv 01459 - 830 -10
Line Item Date Line Item Description
Line Item Account
10/31/2014 Summit Woods Development -Oct
101 -00- 3414 -0000
715.50
Inv 01459- 830 -10 Total
715.50
Inv 01459- 850 -10
Line Item Date Line Item Descri tp ion
Line Item Account
10/31/2014 Sunnyvale Ln Improvements - Oct
404 -00- 4620 -0010
9,135.75
Inv 01459- 850 -10 Total 9,135.75
Inv 01459 -860 -8
Line Item Date Line Item Description
Line Item Account
10/31/2014 Lift Station No. I I Rehab - Oct
611 -00- 4680 -0000
2,316.00
Inv 01459 -860 -8 Total
2,316.00
Inv 01459- 870 -10
Line Item Date Line Item Description
Line Item Account
10/31/2014 Gen Eng Svc - Oct
101 -31- 4400 -0000
4,000.00
Inv 01459- 870 -10 Total
4,000.00
Inv 01459 -880 -8
Line Item Date Line Item Description
Line Item Account
10/31/2014 Minnewashta School Addtion Plan Review -Oct
101 -00- 3414 -0000
113.00
Inv 01459 -880 -8 Total
113.00
Inv 01459 -890 -8
Line Item Date Line Item Description
Line Item Account
10/31/2014 Wellhead Protection Plan Amendment Part 2 - Oct
631 -00- 4303 -0000
174.00
Inv 01459 -890 -8 Total
174.00
Inv 01459 -900 -8
Line Item Date Line Item Description
Line Item Account
10/31/2014 Misc. Engineering Support - Oct
101 -31- 4303 -0000
2,940.75
10/31/2014 Misc. Engineering Support - Apple Rd -CIP - Oct
611 -00- 4680 -0000
1,957.50
Inv 01459 -900 -8 Total
4,898.25
AP -Check Detail (1/8/2015 - 11:55 AM) Page 8
Check Number Check Date
Amount
Inv 01459 -910 -5
Line Item Date Line Item Description
Line Item Account
10/31/2014 ScalcoatProject -Oct
404 -00 -4620 -0006
177.00
Inv 01459 -910 -5 Total
177.00
Inv 01459 -930 -5
Line Item Date Line Item Description
Line Item Account
10/31/2014 Mill & Overlay - Oct
404 -00- 4620 -0005
5,549.50
Inv 01459 -930 -5 Total
5,549.50
Inv 01459 -940 -4
Line Item Date Line Item Description
Line Item Account
10/31/2014 Smithtown Rd Trail East - Oct
406 -00- 4620 -0008
5,907.50
Inv 01459 -940 -4 Total
5,907.50
Inv 01459 -950 -4
Line Item Date Line Item Description
Line Item Account
10/31/2014 Pavement Marking - Oct
404 -00- 4620 -0007
437.00
Inv 01459 -950 -4 Total
437.00
Inv 01459 -960 -3
Line Item Date Line Item Description
Line Item Account
10/31/2014 SWAMP Web App - Oct
631 -00- 4303 -0000
208.00
Inv 01459 -960 -3 Total
208.00
Inv 01459 -970 -1
Line Item Date Line Item Description
Line Item Account
10/31/2014 2015 Street Reconstruction Project -Oct
404 -00- 4620 -0014
1,177.00
Inv 01459 -970 -1 Total
1,177.00
Inv 02092 - 710 -11
Line Item Date Line Item Description
Line Item Account
10/31/2014 MS4 Svcs - Oct
631 -00- 4302 -0009
200.25
Inv 02092 - 710 -11 Total
200.25
0 Total:
38,627.50
414 - WSB AND ASSOCIATES INC Total: 38,627.50
411 - XCEL ENERGY Line Item Account
61094 12/19/2014
Inv Stmt #437653647
Line Item Date Line Item Description Line Item Account
AP -Check Detail (1/8/2015 - 11:55 AM) Page 9
Check Number Check Date
Amount
12/09/2014 5655 Mercy Lane - 11/05 -12/08
101 -52 -4380 -0000 21.64
Inv Stmt #437653647 Total
21.64
61094 Total:
21.64
411 - XCEL ENERGY'Potal:
21.64
Total:
60,190.07
AP -Check Detail (1/8/2015 - 11:55 AM) Page 10
Accounts Payable
Cheek Detail
User: Mnguyen
Printed: 01/08/2015 - 11:56AM
Check Number Check Date Amount
129 - BROWN, LAWRENCE Line Item Account
61095 12/31/2014
Inv CDW -82214
Line Item Date Line Item Description Line Item Account
12/31/2014 2 UPS Backup Wells from CDW 601 -00 -4223 -0000 388.92
Inv CDW - 82214 Total 388.92
Inv Ipod Radio -8614
Line Item Date Line Item Description Line Item Account
12/31/2014 Replace Radio Utility Truck 101 -32- 4221 -0000 85.00
Inv Ipod Radio -8614 Total 85.00
Inv Motor- 120214
Line Item Date Line Item Description Line Item Account
12/31/2014 Heater Motor S.B. Well Building 601 -00- 4223 -0000 178.62
Inv Motor - 120214 Total 178.62
61095 Total: 652.54
1.29 - BROWN, LAWRENCE Total: 652.54
163 - DELEGARD TOOL COMPANY Line Item Account
61096 12/31/2014
Inv 921627 - Refund
Line Item Date Line Item Description Line Item Account
07/17/2014 Pocket Jump Starter Returns -Org Inv907394 101 -32- 4240 -0000 -89.11
Inv 921627 - Refund Total -89.11
Inv 921989
Line Item Date Line Item Description Line Item Account
07/21/2014 Pistol Grip Pliers 101 -32- 4240 -0000 30.62
Inv 921989 Total 30.62
Inv 963564
Line Item Date Line Item Description Line Item Account
12/17/2014 Battery Charger & Tools 101 -32 -4240 -0000 97.61
AP -Check Detail (I /8/2015 -11:56 AM) Pagel
Check Number Check Date
Amount
Inv 963564 Total
97.61
61096 Total:
39.12
163 - DELEGARD TOOL COMPANY Total:
39.12
167 - ECM PUBLISHERS INC Line Item Account
61097 12/31/2014
Inv 173979
Line Item Date Line Item Description
Line Item Account
12/25/2014 PHN- Morgan Easement Vacant
101 -18- 4351 -0000
73.62
Inv 173979 Total
73.62
Inv 173980
Line Item Date Line Item ,Description
Line Item Account
12/25/2014 PHN- Kath CUP
101 -18- 4351 -0000
73.62
Inv 173980 Total
73.62
Inv 173981
Line Item Date Line Item Description
Line Item Account
12/25/2014 PHN -Trade Contractor CUP
101 -18 -4351 -0000
42.56
Inv 173981 Total
42.56
Inv 174267
Line Item Date Line Item Description
Line Item Account
12/27/2014 PHN- Morgan Easement Vacant
101 -18- 4351 -0000
53.12
Inv 174267 Total
53.12
Inv 174268
Line Item Date Line Item Description
Line Item Account
12/27/2014 PHN- Kath CUP
101 -18 -4351 -0000
59.76
Inv 174268 Total
59.76
Inv 174269
Line Item Date Line Item Descri tp ion
Line Item Account
12/27/2014 PHN -Trade Contractor CUP
101 -18- 4351 -0000
30.84
Inv 174269 Total
30.84
Inv 412508 -Inv
Line Item Date Line Item Description
Line Item Account
12/29/2014 Past Invoice
101 -13 -4351 -0000
11.31
Inv 412508 -Inv Total
11.31
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 2
Check Number Check Date Amount
61097 Total:
167 - ECM PUBLISHERS INC Total:
5 - EFTPS - FEDERAL W/H Line Item Account
0 12/31/2014
Inv 12292014
Line Item Date
Line Item Descri tp ion
12/29/2014
PR Batch 00004.12.2014 Federal Income Tax
12/29/2014
PR Batch 00004.12.2014 FICA Employee Portion
12/29/2014
PR Batch 00004.12.2014 FICA Employer Portion
12/29/201.4
PR ,Batch 00004.12.2014 Medicare Employee Portion
12/29/2014
PR Batch 00004.12.2014 Medicare Employer Portion
Inv 12292014 Total
0 Total:
5 - EFTPS - FEDERAL W/H Total:
219 - ELLY PIEPER Line Item Account
61098 12/31/2014
Inv 12112014
Line Item Date Line Item Description
12/10/2014 Tablecloths
Inv 12112014 Total
61098 Total:
219 - ELLY PIEPER Total:
184 - FASCHING, GREGORY Line Item Account
0 12/31/2014
Inv 2014 Boots
Line Item Date Line Item Description
12/31/2014 2014 Boots
Inv 2014 Boots Total
0 Total:
Line Item Account
700 -00 -2172 -0000
700 -00- 2174 -0000
700 -00- 2174 -0000
700 -00 -2174 -0000
700 -00- 2174 -0000
Line Item Account
201 -00- 4400 -0000
Line Item Account
101 -32- 4245 -0000
344.83
344.83
4,336.33
2,894.06
2,894.06
676.81
676.81
11,478.07
11,478.07
11,478.07
52.00
52.00
52.00
52.00
250.00
250.00
250.00
184 - FASCHING, GREGORY Total: 250.00
206 - GROUT, TWILA Line Item Account
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 3
Check Number Check Date Amount
61099 12/31/2014
Inv SSCC -Dec 14 Exp
Line Item Date Line Item Descri tp ion Line Item Account
12/31/2014 Dec Expenses 201 -00- 4246 -0000 25.56
Inv SSCC -Dec 14 Exp Total 25.56
61099 Total:
206 - GROUT, TWILA Total:
217 - HENNEPIN COUNTY- OFFICE OF COUNTY ASSESSOR Line Item Account
61100 12/31/2014
Inv 1000052068
Line Item Date Line Item Description
01/01/201.5 Assessment Fees -1st Half 2015
Inv 1000052068 Total
61100 Total:
217 - HENNEPIN COUNTY - OFFICE OF COUNTY ASSESSOR Total:
2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account
61101 12/31/2014
Inv 12292014
Line Item Date Line Item Descri tp ion
12/29/2014 PR Batch 00004.12.2014 Deferred Comp Flat Amount
Inv 12292014 Total
61101 Total:
2 - ICMA RETIREMENT TRUST- 302131 -457 Total:
578 - JOHNSON, MARK & LAURA Line Item Account
61102 12/31/2014
Inv 27260Escrow
Line Item Date Line Item Description
12/31/2014 Escrow Refund -27260 Edgewood Road
Inv 27260Escrow Total
61102 Total:
Line Item Account
101 -16- 4400 -0000
Line Item Account
700 -00- 2176 -0000
Line Item Account
880 -00- 2200 -0000
25.56
25.56
55,000.00
55,000.00
55,000.00
55,000.00
2,675.00
2,675.00
2,675.00
2,675.00
8,100.00
8,100.00
8,100.00
578 - JOHNSON, MARK & LAURA Total: 8,100.00
AP -Check Detail (1/8/2015 - 11:56 AM) Page 4
Check Number Check Date
Amount
251- LAKE MINNETONKA CONSERVATION DISTRICT Line Item Account
0 12/31/2014
Inv 4th Qtr -2014
Line Item Date Line Item 'Descri tion
Line Item Account
12/29/2014 Levy Payment - 4th Qtr Lease
101 -11- 4433 -0000
8,280.50
Inv 4th Qtr -2014 Total
8,280.50
0 Total:
8,280.50
251- LAKE MINNETONKA CONSERVATION DISTRICT Total:
8,280.50
13 - LEAGUE OF MINNESOTA CITIES INSURANCE TRUST (0049) Line Item Account
61103 12/31/2014
Inv 28676
Line Item Date Line Item Description
Line Item Account
1.2/07/2014 Workers Compensation -Conv 40200027633- 2014 -2015
101 -00 -1550 -0000
34,085.00
Inv 28676 Total
34,085.00
61103 Total:
34,085.00
13 - LEAGUE OF MINNESOTA CITIES INSURANCE TRUST (0049) Total:
34,085.00
278 - MENARDS Line Item Account
61104 12/31/2014
Inv 74902
Line Item Date Line Item Description
Line Item Account
12/19/2014 Lumber & Hardware
101 -52- 4245 -0000
34.60
Inv 74902 Total
34.60
61104 Total:
34.60
278 - MENARDS Total:
34.60
286 - MIDWEST MAILING SYSTEMS INC Line Item Account
0 12/31/2014
Inv 74112
Line Item Date Line Item Description
Line Item Account
01/02/2015 NewsletterPostages - Jan 15
101 -13- 4208 -0000
467.95
01/02/2015 Newsletter Svc -Jan 15
101 -13 -4400 -0000
413.32
Inv 74112 Total
881.27
0 Total: 881.27
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 5
Check Number Check Date Amount
286 - MIDWEST MAILING SYSTEMS INC Total:
426 - MINNESOTA LANDSCAPE ARBORETUM Line Item Account
61105 12/31/2014
Inv 2014
Line Item Date Line Item Description
12/31/2014 2014 Gift cards
Inv 2014 Total
61105 Total:
426 - MINNESOTA LANDSCAPE ARBORETUM Total:
11 - MINNESOTA DEPARTMENT OF REVENUE Line Item Account
0 12/31/2014
Inv 12292014
Line Item Date Line Item Description
12/29/2014 PR Batch 00004.12.2014 State Income Tax
Inv 12292014 Total
0 Total:
11 - MINNESOTA DEPARTMENT OF REVENUE Total:
313 - NGUYEN, MICHELLE Line Item Account
0 12/31/2014
Inv December -2014
Line Item Date Line Item Description
12/29/2014 Mileage - Dec
Inv December -2014 Total
0 Total:
Line Item Account
101 -11- 4331 -0000
Line Item Account
700 -00- 2173 -0000
Line Item Account
101 -15- 4331 -0000
881.27
125.00
125.00
125.00
125.00
1,932.46
1,932.46
1,932.46
1,932.46
98.38
98.38
98.38
313 - NGUYEN, MICHELLE Total: 98.38
331 - PAZANDAK, JOSEPH Line Item Account
0 12/31/2014
Inv Aug- Dec -2014
Line Item Date Line Item Description Line Item Account
12/31/2014 Aug -Dec Mileage 101 -24- 4331 -0000 1,444.24
Inv Aug- Dec -2014 Total 1,444.24
AP -Check Detail (1/8/2015 - 11:56 AM) Page 6
Check Number Check Date
0 Total:
331 - PAZANDAK, JOSEPH Total:
9 - PERA Line Item Account
0 12/31/2014
Inv 12292014
Line Item Date Line Item Description
12/29/2014 PR Batch 00004.12.2014 MN -PERA Deduction
12/29/2014 PR Batch 00004.12.2014 MN PERA Benefit Employer
Inv 12292014 Total
0 Total:
9 - PERA Total:
333 - PITNEY BOWES GLOBAL FIN SVCS Line Item Account
61106 12/31/2014
Inv 5440954 -DC14
Line Item Date Line Item Description
12/13/2014 Quarterly Meter Lease Postage
Inv 5440954 -DC 14 Total
61106 Total:
333 - PITNEY BOWES GLOBAL FIN SVCS Total:
240 - POTTS, PA, KENNETH Line Item Account
0 12/31 /2014
Inv December -2014
Line Item Date Line Item Description
-ion
12/29/2014 Prosectution Svc - Dec
Inv December -2014 Total
0 Total:
Line Item Account
700 -00 -2175 -0000
700 -00- 2175 -0000
Line Item Account
101 -19- 4410 -0000
Line Item Account
101 -16 -4304 -0000
Amount
1,444.24
1,444.24
2,994.74
3,473.87
6,468.61
6,468.61
6,468.61
227.40
227.40
227.40
227.40
2,500.00
2,500.00
2,500.00
240 - POTTS, PA, KENNETH Total: 2,500.00
334 - POUNDER, CHRIS Line Item Account
61107 12/31/2014
Inv 2014 Boots
Line Item Date Line Item Description Line Item Account
12/29/2014 2014 Boots 101 -32- 4245 -0000 219.99
AP -Check Detail (1/8/2015 - 11:56 AM) Page 7
Check Number Check Date Amount
Inv 2014 Boots Total 219.99
61107 Total:
334 - POUNDER, CHRIS'I:otal:
341 - RANDALL, DANIEL Line Item Account
61108 12/31/2014
Inv 2014 Boots
Line Item Date Line Item Description
12/31/2014 2014 Boots
Inv 2014 Boots Total
61108 Total:
341 - RANDALL, DANIEL Total:
577 - RON'S MECHANICAL, INC. Line Item Account
61109 12/31/2014
Inv B22175
Line Item Date Line Item ,Description
11/14/2014 Repair Badger-Furnace
Inv B22175 Total
61109 Total:
577 - RON'S MECHANICAL, INC. Total:
347 - SAM'S CLUB Line Item Account
61110 12/31/2014
Inv 12292014
Line Item Date Line Item Description
12/29/2014 C.H. Exp - 12/29/14
12/29/2014 P.W. Exp - 12/29/14
Inv 12292014 Total
61110 Total:
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -52- 4223 -0000
Line Item Account
101 -19- 4245 -0000
101 -32- 4245 -0000
21999
219.99
250.00
250.00
250.00
250.00
385.32
385.32
385.32
385.32
77.28
170.35
247.63
247.63
347 - SAM'S CLUB Total: 247.63
349 - SCHWAAB INC Line Item Account
61111 12/31/2014
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 8
Check Number Check Date Amount
Inv E20668
Line Item Date Line Item Description Line Item Account
12/05/2014 Notary Stamps & Supplies 101 -13- 4245 -0000 203.62
Inv E20668 Total 203.62
61111 Total:
349 - SCHWAAB INC Total:
354 - SHOREWOOD TRUE VALUE Line Item Account
61112 12/31/2014
Inv 122684
Line Item Date
Line Item Description
12/22/2014
General Hardware
Inv 122684 Total
Inv 122739
Line Itei1 Date
Line Item Description
12/30/2014
Clamp
Inv 122739 Total
Inv 122747
Line Item Date
Line Item Description
12/31/2014
Gloves
Inv 122747 Total
61112 Total:
354 - SHOREWOOD TRUE VALUE Total:
579 - SHORTREED, DANIEL & DEBBIE Line Item Account
61113 12/31/2014
Inv 23155Academy
Line Item Date Line Item Description
12/31/2014 Escrow Refund -23155 Academy Ave
Inv 23155Aeademy Total
61113 Total:
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -32- 4245 -0000
Line Item Account
880 -00- 2200 -0000
203.62
203.62
7.96
7.96
19.28
19.28
47.98
47.98
75.22
75.22
1,000.00
I,000.00
1,000.00
579 - SHORTREED, DANIEL & DEBBIE Total: 1,000.00
355 - SHRED -N -GO INC Line Item Account
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 9
Check Number Check Date Amount
61114 12/31/2014
Inv 42616
Line Item Date Line Item Descri tp ion Line Item Account
12/26/2014 Svc Thin - 12/26/14 101 -13- 4400 -0000 35.00
Inv 42616 Total 35.00
61114 Total:
355 - SHRED -N -GO INC Total:
382 - TOLL GAS & WELDING Line Item Account
0 12/31/2014
Inv 10058286
Line Item Date Line Item Description
12/16/201.4 Welding Supplies
Inv 10058286 Total
0 Total:
382 - TOLL GAS & WELDING Total:
421 - VERIZON WIRELESS Line Item Account
61115 12/31/2014
Inv 9737064707
Line Item Date Line Item Descri tp ion
12/12/2014 Brad's Cell - 612- 865- 3582- 11/13 -12/12
Inv 9737064707 Total
61115 Total:
421 - VERIZON WIRELESS Total:
1- WELLS FARGO HEALTH BENEFIT SVCS Line Item Account
0 12/31/2014
Inv 12292014
Line Item Date Line Item Description
12/29/2014 PR Batch 00004.12.2014 Health Savings Account
Inv 12292014 Total
0 'total:
Line Item Account
101 -32- 4245 -0000
Line Item Account
101 -18- 4321 -0000
Line Item Account
700 -00- 2183 -0000
35.00
35.00
24.54
24.54
24.54
24.54
47.56
47.56
47.56
47.56
1,508.05
1,508.05
1,508.05
1- WELLS FARGO HEALTH BENEFIT SVCS Total: 1,508.05
AP -Check Detail (1/8/2015 - 11:56 AM) Page 10
Check Number Check Date
Amount
327 - WINDSTREAM Line Item Account
61116 12/31/2014
Inv 58023933
Line Item Account
Line Item Date Line Item Description
Line Item Account
438.35
12/29/2014 City Hall
101 -19- 4321 -0000
108.26
12/29/2014 Public Work
101 -32- 4321 -0000
52.49
12/29/2014 Badger - Manor - Cathcart Park
101 -52- 4321 -0000
162.85
12/29/2014 West Tower -City of Shorewood
601 -00 -4321 -0000
55.18
12/29/2014 Badger Well -City of Shorewood
601 -00- 4395 -0000
112.05
12/29/2014 Boulder Bridge Well
601 -00- 4396 -0000
55.18
Inv 58023933 Total
611 -00- 4380 -0000
546.01
61116 Total:
546.01
327 - WINDSTREAM Total: 546.01
411 - XCEL ENERGY Line Item Account
61117 12/31/2014
Inv Stmt#439313344
Line Item Date Line Item Description
Line Item Account
12/22/2014 C.H. Svcs -10/21 -12/08
101 -19- 4380 -0000
438.35
12/22/2014 P.W. Bldg Svc - 10/21 -12/08
101 -32 -4380 -0000
474.41
12/22/2014 P.W. Street Lights Svc - 10/21 -12/08
101 -32- 4399 -0000
3,219.63
12/22/2014 Parks -10/21 -12/08
101 -52- 4380 -0000
94.02
12/22/2014 Amesbury Svc - 10/21 -12/08
601 -00- 4394 -0000
409.79
12/22/2014 Boulder Bridge Svc - 10/21 -12/08
601 -00 -4396 -0000
854.23
12/22/2014 S.E. Area Svc - 10/21 -12/08
601 -00- 4398 -0000
2,595.25
12/22/2014 Street Lights - 1.0/21 -12/08
611 -00- 4380 -0000
437.10
Inv Stmt 44393 1 3 3 44 Total 8,522.78
Inv Strnt#439594147
Line Item Date Line Item Descrijtion Line Item Account
12/24/2014 24253 Smithtown Rd - 11/19 -12/23 601 -00- 4395 -0000 545.45
Inv Stmt #439594147 Total 545.45
Inv Stmt#439599308
Line Item Date Line Item Description Line Item Account
12/24/2014 5735 Country Club Rd - 11/19 -12/23 201 -00 -4380 -0000 641.66
Inv Stmt#439599308 Total 641.66
61117 Total: 9,709.89
411 - XCEL ENERGY Total: 9,709.89
414 - ZIEGLER INC Line Item Account
AP -Check Detail (1/8/2015 - 11:56 AM) Page 11
Check Number Check Date
12/31/2014
Inv PCO01626375
Line Item Date Line Item Description
11/12/2016 Snow Plow Cutting Edges
Inv PC001626375 Total
0 Total
414 - ZIEGLER INC Total:
Total:
Amount
Line Item Account
101 -33- 4245 -0000 601.30
601.30
601.30
601.30
149,548.71
AP -Check Detail (1 /8/2015 - 11:56 AM) Page 12
Accounts Payable
Check Detail
User: Mnguyen
Printed: 01/08/2015 - 11:54AM
Check Number Check Date
Amount
129 - BROWN, LAWRENCE Line Item Account
61118 01/05/2015
Inv 010515
Line Item Date Line Item Description
Line Item Account
12/31/2014 Xcel Permit - Cathcart Park
101 -52 -4400 -0000
575.93
Inv 0 105 15 Total
575.93
61.118 Total:
575.93
129 - BROWN, LAWRENCE Total:
575.93
186 - FERGUSON WATERWORKS No.2516 Line Item Account
61119 01/05/2015
Inv 0123570
Line Item Date Line Item Description
Line Item Account
01/05/2015 Water Meters
601 -00- 4265 -0000
1,345.27
Inv 0123570 Total
1,345.27
61119 Total:
1,345.27
186 - FERGUSON WATERWORKS No.2516 Total:
1,345.27
200 - GOPHER STATE ONE CALL Line Item Account
0 01/05/2015
Inv 128792
Line Item Date Line Item Description
Line Item Account
12/31/2014 Dec Locates
601 -00- 4400 -0000
32.97
12/31/2014 Dec Locates
611 -00- 4400 -0000
32.97
12/31/2014 Dec Locates
631 -00- 4400 -0000
32.96
Inv 128792 Total
98.90
0 Total:
98.90
200 - GOPHER STATE ONE CALL Total:
98.90
495 - JOYNES, WILLIAM Line Item Account
AP -Check Detail (1 /8/2015 - 11:54 AM) Page I
Check Number Check Date
Amount
0 01/05/2015
Inv
Line Item Date Line Item ,Description
Line Item Account
12/31/2014 Dec Services
101 -13- 4400 -0000
9,720.00
Inv Total
9,720.00
0 Total:
9,720.00
495 - JOYNES, WILLIAM Total:
9,720.00
263 - LUGOWSKI, JOSEPH Line Item Account
61120 01/05/2015
Inv 122914
Line Item Date Line Item Descriptionn
Line Item Account
12/29/2014 Sewer Certification - Lugoski
611 -00- 4437 -0000
208.60
Inv 122914 Total
208.60
61120 Total:
208.60
263 - LUGOWSKI, JOSEPH Total:
208.60
293 - MINNESOTA ASSOCIATION OF GOVERNMENT COMMUNICATORS Line Item Account
61121 01/05/2015
Inv
Line Item Date Line Item Description
Line Item Account
12/29/2014 MAGC Conference Registration
101 -13- 4433 -0000
85.00
Inv Total
85.00
61121 Total:
85.00
293 - MINNESOTA ASSOCIATION OF GOVERNMENT COMMUNICATORS Total:
85.00
314 - NIELSEN, BRADLEY Line Item Account
0 01/05/2015
Inv 123114
Line Item Date Line Item Descri tp ion
Line Item Account
12/31/2014 Wellness Reimb
101 -18- 4131 -0000
240.00
12/31/2014 2014 Mileage
101 -18- 4331 -0000
1,211.84
12/31/2014 SLUC Meeting
101 -18- 4331 -0000
38.00
Inv 123114 Total
1,489.84
0 Total: 1,489.84
AP -Check Detail (1/8/2015 - 11:54 AM) Page 2
Check Number Check Date
314 - NIELSEN, BRADLEY Total:
322 - OFFICE DEPOT Line Item Account
61122 01/05/2015
Inv 747756147001
Line Item Date Line Item Description
12/31/2014 Folders
Inv 747756147001 Total
61122 Total:
322 - OFFICE DEPOT Total:
Total
Line Item Account
101 -19- 4245 -0000
Amount
1,489.84
35.09
35.09
35.09
35.09
13,558.63
AP -Check Detail (1/8/2015 - 11:54 AM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: Mnguyen
Printed: 01/08/2015 - 11:48AM
Batch: 00002.01.2015 - COUNCIL- 01122015
Invoice No
Vendor 104
941228
Vendor 580
2015- Arctic
Vendor I36
12312014
12312014
12312014
12312014
12312014
79456885 -12261
86501806 -12261
Vendor 137
9524702294 -DC
9524706340 -DC
9524709605 -DC
9524709606 -DC
Vendor 177
92895841
Vendor 179
15 -013
15 -013
Vendor 201
015572IS -2015
Vendor 211
3679021 -RI
Vendor 418
1214 -3
1214 -3
Vendor 214
00564059 -4707
00564059 -4708
Vendor 244
ManorPk -1214
AOL
04"
Description Amount Payment Date Acet Number
ADAM'S PEST CONTROL INC Check Sequence: 1
Building Inspection- 12/18/14 6729 01/12/2015 101 -19 -4400 -0000
Check Total
67.29
CARLSON'S LLOVEABLE LLAMAS
Provide Llamas - Arctic Fever 01/17/15
125.00
Check Total:
125.00
CENTERPOINT ENERGY
5745 Ctry Club & 25200 Hwy 7 -11/20 -1:
341.34
5755 Country Club Rd - 11/20 -12/19
31 8.74
24200 Smithtown Rd - 11/20 -12/19
898.44
20405 Knighsbridge Rd - 11/20 -12/19
82.84
28125 Boulder Bridge - 11/20 -12/19
222.32
5735 Country Chub Rd- 11/20 -12/19
0.50
20630 Manor Rd - 11/20 -12/19
59.28
Check Total L923.46
CENTURY LINK
952 -470- 2294 -PW
55.99
952- 474 - 6340 -CH
118.17
952- 474 - 9605- Amesbury
70.24
952- 474 - 9606 - Amesbury
70.24
Check Total:
3 14.64
ENVIRONMENTAL SYSTEMS RESEAF
2015- AreGIS- Desktop Basic Single Use N
400.00
Check Total:
400.00
EXCELSIOR FIRE DISTRICT
Operations- 1st Qtr
84,328.74
Building- 1st Qtr
69,039.02
Check Total: 153.367.76
GOVT FINANCE OFFICERS ASSOCIAT
2015- SGR -GAAFR Review Newsletter
50.00
Check Total:
50.00
HAWKINS INC
Chlorine
105.00
Check Total:
105.00
HENNEPIN COUNTY ELECTIONS
AutoMARK Maint
800.00
DS200 Maint
936.00
Check Total: 1,736.00
HENNEPIN COUNTY PUBLIC IIEALTE
2015 -F003 Food Low Additional
84.00
2015 -F008 Food High Small Facility
641.00
Check Total:
725.00
TOM KOEHNEN
Manor Park Bathroom & Picnic Shelter Ds
3,600.00
Check Total: 3.600.00
Check Sequence: 2
01/12/2015 101 -53- 4441 -0000
Check Sequence: 3
01/12/2015 101 -52- 4380 -0000
01/12/2015 101 -19- 4380 -0000
01/12/2015 101 -32- 4380 -0000
01/12/2015 601 -00- 4394 -0000
01/12/2015 601 -00- 4396 -0000
01/12/2015 201 -00- 4380 -0000
01/12/2015 101 -52 -4380 -0000
Check Sequence: 4
01/12/2015 101 -32- 4321 -0000
01/12/2015 101 -19- 4321 -0000
01/12/2015 601 -00 -4394 -0000
01/12/2015 601 -00- 4394 -0000
Check Sequence: 5
01/12/2015 101 -18 -4221 -0000
Check Sequence: 6
01/12/2015 101 -22- 4400 -0000
01/12/2015 101 -22- 4620 -0000
Check Sequence: 7
01/12/2015 101 -15- 4433 -0000
Check Sequence: 8
01/12/2015 601 -00- 4245 -0000
Check Sequence: 9
01/12/2015 101 -13 -4221 -0000
01/12/2015 101-13-4221-0000
Check Sequence:
01/12/2015 201 -00- 4437 -0000
01/12/2015 201 -00 -4437 -0000
Check Sequence:
01/12/2015 101 -19 -4361 -0000
Fund Dept
General Mun Bldg
General Recreation
General Park Maint
General Mun Bldg
General Pub Works
Water Non -Dept
Water Non -Dept
SSC Non -Dept
General Park Maint
General Pub Works
General Mun Bldg
Water Non -Dept
Water Non -Dept
General Planning
General Fire
General Fire
General Fin
Water Non -Dept
General Admin
General Admin
SSC Non -Dept
SSC Non -Dept
General Mun Bldg
Invoice No
Description
Amount
Payment Date Acct Number
Vendor 247
DREW KRIESEL
1985180
Check Sequence:
Dec -2014 -Clean
Dec -Clean
340.00
01/12/2015 201 -00- 4400 -0000
Dec - 2014 - Event:
Dec - Events
455.00
01/12/2015 201 -00 -4400 -0000
Dec- 2014 -Snow
Dec -Snow Shoveling
30.00
01/12/2015 201 -00- 4400 -0000
Dec - 2014- Suppl.
Dec - Supplies at Sam's
140.12
01/12/2015 201 -00- 4245 -0000
Check Sequence:
01/12/2015 406 - 004620 -0008
01/12/2015 201 -00- 4304 -0000
01/12/2015 101 -16- 4304 -0000
01/12/2015 201 -00- 4304 -0000
01/12/2015 101 -18 -4304 -0000
Check Sequence:
01/12/2015 101 -1.1- 4331 -0000
Check Sequence:
01/12/2015 101 -11- 4433 -0000
Check Sequence:
01/12/2015 611 -00- 4385 -0000
Check Sequence:
01/12/2015 611-00- 2082 -0000
Check Sequence:
01/12/2015 101 -13- 4433 -0000
Check Sequence:
01/12/2015 621 -00- 4400 -0000
Check Sequence:
01/12/2015 101 -32- 4245 -0000
Check Sequence:
01/12/2015 101 -21- 4620 -0000
01/12/2015 101 -21- 4400 -0000
Check Sequence:
01/12/2015 101 -19 -4223 -0000
Check Sequence:
01/12/2015 101 -53- 4441 -0000
Check Sequence:
01/12/2015 101-18-4433-0000
Check Sequence:
01/12/2015 101 -53- 4441 -0000
Fund Dept
SSC Non -Dept
SSC Non -Dept
SSC Non -Dept
SSC Non -Dept
Trail Non -Dept
SSC Non -Dept
General Prof Svcs
SSC Non -Dept
General Planning
General Council
General Council
Sewer Non -Dept
Sewer Non -Dept
General Admin
Recyclij Non -Dept
General Pub Works
General Police
General Police
General Mun Bldg
General Recreation
General Planning
General Recreation
Check Total:
965.12
Vendor 482
KUTAK ROCK LLP
1985180
Aquatic of Smithtown Rd- Sept
92.50
1985395
Southshore Center - Sept
610.50
2013880
General Corporate - Nov
1,850.00
2014081
Southshore Center - Nov
629.00
2014589
Minnetonka Country Club - Nov
3,940.50
Check Total: 7.122.50
Vendor 531
LEAGUE OF MINNESOTA CITIES
205419
2015 Leadership Conf Newly Elected -Jens
315.00
Check Total:
315.00
Vendor 281
METRO CITIES
72 -2015
2015 Membership Dues
3,175.00
Check Total: 3,175.00
Vendor 279
METROPOLITAN COUNCIL (WASTE
0001039248
Monthly Waste Water Svc - Jan
50,765.00
Check Total: 50,765.00
Vendor 453
METROPOLITAN COUNCIL (SAC)
4th Qtr -2014
Quarterly SAC Svc- 4th Qtr
12,300.75
Check Total: 12300.75
Vendor 310
MUNICI -PALS
2015 -Dues
Membership Dues -2015
25.00
Check Total:
25.00
Vendor 108
REPUBLIC SERVICES No.894
0894 - 00369454;
Recycling Svc - Jan
9,577.20
Check Total: 9,577.20
Vendor 354
SHOREWOOD TRUE VALUE
122786
Rope
4796
Check Total:
47.96
Vendor 360
SOUTH LAKE MINNETONKA POLICE
1st Qtr - 2015 -LP
Lease Payment - 1st Qtr
56,295.00
Jan - 2015 -OBE
Operating Budget Exp - Jan
89,178.75
Check Total: 145,473.75
Vendor 368
STONESCAPES DESIGN BUILD MAIN'
5421
Garden Maint. - Dec
210.00
Check Total:
210.00
Vendor 378
KENNETH & MARY THIES
2015- Arctic
Wagon Or Sligh Rides - Arctic Fever 01/17/
950.00
Check Total:
950.00
Vendor 404
THOMSON REUTERS -WEST
830935730
2015 - Quinlan Zoning Bulletin Sub
313.08
Check Total:
313.08
Vendor 379
THREE RIVERS PARK DISTRICT
2015- Arctic
2015- Arctic Fever - Snowshoeing- Geoeachi
360.00
Check Total:
360.00
Check Sequence:
01/12/2015 406 - 004620 -0008
01/12/2015 201 -00- 4304 -0000
01/12/2015 101 -16- 4304 -0000
01/12/2015 201 -00- 4304 -0000
01/12/2015 101 -18 -4304 -0000
Check Sequence:
01/12/2015 101 -1.1- 4331 -0000
Check Sequence:
01/12/2015 101 -11- 4433 -0000
Check Sequence:
01/12/2015 611 -00- 4385 -0000
Check Sequence:
01/12/2015 611-00- 2082 -0000
Check Sequence:
01/12/2015 101 -13- 4433 -0000
Check Sequence:
01/12/2015 621 -00- 4400 -0000
Check Sequence:
01/12/2015 101 -32- 4245 -0000
Check Sequence:
01/12/2015 101 -21- 4620 -0000
01/12/2015 101 -21- 4400 -0000
Check Sequence:
01/12/2015 101 -19 -4223 -0000
Check Sequence:
01/12/2015 101 -53- 4441 -0000
Check Sequence:
01/12/2015 101-18-4433-0000
Check Sequence:
01/12/2015 101 -53- 4441 -0000
Fund Dept
SSC Non -Dept
SSC Non -Dept
SSC Non -Dept
SSC Non -Dept
Trail Non -Dept
SSC Non -Dept
General Prof Svcs
SSC Non -Dept
General Planning
General Council
General Council
Sewer Non -Dept
Sewer Non -Dept
General Admin
Recyclij Non -Dept
General Pub Works
General Police
General Police
General Mun Bldg
General Recreation
General Planning
General Recreation
Invoice No
Description
Amount
Payment Date Acct Number
Fund Dept
Vendor 384
TOTAL, PRINTING SERVICES
Check Sequence:
10202
SSCC Insert - Jan
237.00
01/12 /2015 201 -00- 4400 -0000
SSC Non -Dept
10202
Newsletters - Jan
845.50
01/12/2015 101 -13 -4400 -0000
General Admin
10202
Arctic Fever Insert - Jan
201.60
OI/I2/2015 101 -53 -4441 -0000
General Recreation
Check Total:
1,284.10
Vendor 421
VERIZON WIRELESS
Check Sequence:
9737612031
L.S. Phones - Acet985338397- 11/22 -12/2: 189.87
01/12/2015 611 -00- 4321 -0000
Sewer Non -Dept
Check Total
189.87
Vendor 398
VOYAGER FLEET SYSTEMS INC
Check Sequence:
869293803452
Closing Date - 122414
1,933.62
01/12/2015 101-32-4212-0000
General Pub Works
Check Total:
1,933.62
Vendor 415
WARNER CONNECT
Check Sequence:
29920778
Monthly Computer Maint. Svc -Jan
2,567.80
01/12/2015 101 -19- 4221 -0000
General Mun Bldg
29921001
Computer Maint. Svc - Nov- Addt'l Hrs We 2,227.50
01/12/2015 101 -19- 4221 -0000
General Mun Bldg
Check Total:
4.795.30
Vendor 401
WASTE MANAGEMENT OF WI -MN
Check Sequence:
6738135- 1593 -3
5735 Country Club Rd - Jan
186.42
01/12 /2015 201 -00- 4400 -0000
SSC Non -Dept
6738136- 1593 -1
24200 Smithtown Rd -Jan
432.38
01/12/2015 101 -32 -4400 -0000
General Pub Works
Check Total:
618.80
Vendor 408
WM MUELLER & SONS INC
Check Sequence:
200070
Road Maint
2,375.67
01/12/2015 10I -32- 4250 -0000
General Pub Works
Check Total:
2375.67
Vendor 411
XCEL ENERGY
Check Sequence:
Stmt444003096z
5700 County Rd 19 - 11/24 -12/29
35.86
01/12/2015 101 -32- 4399 -0000
General Pub Works
Stmt #440030962
5700 County Rd 19 - Unit Light - 11/24 -12,
295.68
01/12/2015 101- 324399 -0000
General Pub Works
Check Total:
331.54
Total for Check Run:
405,543.41
Total of Number of
32
#7B
MEETING TYPE
City of Shorewood Council Meeting Item
Special Meeting
Title / Subject: Setting the Year 2015 Regular City Council meeting schedule
Meeting Date: January 12, 2015
Prepared by: Jean Panchyshyn, City Clerk
Reviewed by: Bill Joynes, City Administrator
Attachments: Resolution
Background:
This is a routine organizational item which requires that Council adopt a resolution setting the Year 2015
ndth
City Council meeting schedule for the 2 and 4 Mondays of each month. Should a meeting fall on a
holiday, Council should give sufficient notice as to the alternate meeting date. Monday, May 25 is the
Memorial Day holiday; staff suggests an alternate meeting date of Tuesday, May 26.
Options:
nd
1)Adopt a Resolution Setting the Year 2015 Regular City Council meeting schedule for the 2 and
th
4 Mondays of each month, with an alternate meeting date for the Memorial Day holiday as
suggested.
2)Adopt a Resolution Setting a different meeting schedule as determined by Council.
Recommendation / Action Requested:
Adopt the Resolution as provided, Setting the Year 2015 Regular City Council meeting schedule for the
ndth
2 and 4 Mondays of each month; with an alternate meeting date of Tuesday, May 26, due to the
Memorial Day holiday.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
#7C
MEETING TYPE
City of Shorewood Council Meeting Item
Special Meeting
Title / Subject: Out of State Travel Policy for Council
Meeting Date: January 12, 2015
Prepared by: Jean Panchyshyn, City Clerk
Reviewed by: Bill Joynes, City Administrator
Attachments: Resolution 06-004
Background:
In 2005 the Legislature acted to require that beginning in 2006, the governing body of each local
government must have a policy that controls travel outside of Minnesota for the applicable elected
officials. The policy must be voted on for initial adoption, and then reviewed annually. The policy must
specify:
1)when travel outside the state is appropriate
2)applicable expense limits, and
3)procedures for approval of the travel
Council adopted Resolution 06-004 (attached) stating its policy in 2006. It was developed on the basis
that at least within recent history, members of Shorewood City Council have hardly ever traveled
outside of Minnesota on City business or for training and development opportunities for their roles as
council members. The City Council has neither encouraged nor discouraged out-of-state travel related to
City business for its members. Annual budgets for the City Council have included funds under “travel,
conferences, and schools” so that all council members may attend functions and conferences
throughout Minnesota.
Recommendation / Action Requested:
Review of the attached Travel Policy.
No action is required unless the City Council makes amendments to the policy.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 06 - 004
A RESOLUTION ESTABLISHING A POLICY
FOR OUT-OF-STATE TRAVEL
BY MEMBERS OF THE CITY COUNCIL
WHEREAS, an Act by the Minnesota Legislature in 2005 imposes an obligation on cities to
establish an official travel policy for elected officials; and
WHEREAS, the policy must address: (1) when travel outside the state is appropriate; (2)
applicable expense limits; and (3) procedures for approval ofthe travel; and further must be reviewed
and voted upon annually by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
that the following policy for out-of-state travel for members of the City Council is hereby established:
Purpose: The City of Shorewood recognizes that its elected officials may at times receive value from
traveling out of the state for workshops, conferences, events, and other assignments. This policy sets
forth the conditions under which out-of-state travel will be reimbursed by the City.
General Guidelines:
1. The event, workshop, conference, or assignment must be approved in advance by the City
Council at an open meeting and must include an estimate of the cost of the travel. In
evaluating the out-of-state travel request, the Council will consider the following:
. Whether the elected official will be receiving training on issues relevant to the City or
to his or her role as the mayor or council member.
. Whether the elected official will be meeting and working with other elected officials
from around the country to exchange ideas on topics of relevance to the City or on the
official roles of local elected officials.
. Whether the elected official will be viewing a facility or function that is similar in
nature to one that is currently operating at, or under consideration by, the City where
the purpose for the trip is to study the facility or function to bring back ideas for the
consideration of the full Council.
. Whether the elected official has been specifically assigned by the Council to visit
another city for the purpose of establishing a goodwill relationship, such as a "sister
city" relationship.
. Whether the elected official has been specifically assigned by the Council to testify on
behalf of the City at the United States Congress or otherwise to meet with federal
officials on behalf of the City.
. Whether the City has sufficient funding available in the budget to pay the cost of the
trip.
2. No reimbursements will be made for attendance at events sponsored by or affiliated with
political parties.
3. The City may make payments in advance for airfare, lodging, and registration if specifically
approved by the Council. Otherwise, all payments will be made as reimbursements to the
elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs as
follows:
a) Airfare will be reimbursed at the coach rate.
b) Mileage will be reimbursed at the IRS rate. If two or more council members
travel by car, only the driver will receive reimbursement. The City will
reimburse for the cost of renting an automobile if necessary to conduct City
business.
c) Lodging and meal costs are limited to those which are reasonable and
necessary.
d) Receipts are required for lodging, airfare, parking, and meals and should
accompany an expense report form. It is not necessary to have receipts for
public transportation, cabs and tips. The expense report shall be submitted to
the City Clerk or Finance Department for payment.
e) The City will not reimburse for alcoholic beverages, personal telephone calls,
costs associated with the attendance of a family member, rental of luxury
vehicles, meal expenses included in the cost of registration, or recreational
expenses such as golf or tennis.
5. Exceptions to this policy can be made by majority vote of the City Council.
6. This policy shall be reviewed by the City Council at its first meeting in January of each year,
and amendments to the policy must be made by Resolution of the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE\V,
January, 2006.
Attest:
Woody Love, Mayor
#7D
MEETING TYPE
City of Shorewood Council Meeting Item
Special Meeting
Title / Subject: Setting the Date of Monday, May 4, 2015 for the Open Book Meeting
Meeting Date: January 12, 2015
Prepared by: Jean Panchyshyn, City Clerk
Reviewed by: Bill Joynes, City Administrator
Attachments:
Background: Hennepin County conducts the Open Book meeting each year. This year, the County is
proposing the date of Monday, May 4, 2015, from 5:00 – 7:00 PM for the Open Book meeting at
Shorewood City Hall. This falls on the first Monday of the month, which has been the date of the
meeting in past years.
Recommendation / Action Requested:
A motion approving Monday, May 4, 2015, from 5:00-7:00 PM for the City of Shorewood Open Book
meeting to be conducted by Hennepin County.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
#9B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Morgan – Request for Vacation of Utility Easement
Meeting Date: 12 January 2015
Prepared by: Brad Nielsen
Attachments: Property Survey
Amended Resolution
Policy Consideration: Should the City vacate an existing sewer easement on the property located at
5580 Woodside Road?
Background: Last summer, the City Council approved the vacation of an existing sewer easement
located on the property at 5580 Woodside Road. The Morgans, owners of the property, discovered that
the sewer line had been constructed years ago outside of the described easement. An affected
neighbor to the north initially agreed to the vacation, but later decided it was not in his interest to
approve the change. Consequently, the Morgans’ builder has relocated the line and has requested a
revised vacation resolution. The existing and proposed easements are shown on the attached property
survey. The owner has provided a new easement reflecting the location of the relocated sewer line.
Staff has prepared the attached amended resolution for your consideration. A public hearing has been
scheduled for Monday night’s meeting.
The City Engineer and Public Works Director have reviewed the request and also recommend approval.
Financial or Budget Considerations: The property owners have performed the work at their expense.
Options: Adopt the attached amended resolution; modify the resolution; or deny the request.
Recommendation / Action Requested: This item is simply a re-do of the original request. Staff
recommends adoption of the amended resolution.
Next Steps and Timelines: Upon approval by the Council the attached resolution will be recorded with
Hennepin County.
Connection to Vision / Mission: Quality public service.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION AMENDING RESOLUTION NO. 14-064
VACATING A CERTAIN DRAINAGE AND UTILITY EASEMENT
WHEREAS,
Shorewood Resolution No. 14-064 vacated a certain drainage and utility
easement on property located at 5580 Woodside Road; and
WHEREAS,
the owners of the property have requested a revision to the resolution to
reflect the relocated sewer line which crosses their property; and
WHEREAS
, Notice of Public Hearing on the proposed vacation of certain drainage and
utility easements in the City of Shorewood, Hennepin County, Minnesota, was published in the
.
Excelsior/Shorewood edition of the SUNSAILOR NEWSPAPER on the 18th and 25th days of
December 2014 and in the LAKER NEWSPAPER on the 20th and 27th days of December 2014;
and
WHEREAS
, said Notice of Public Hearing was posted in three (3) locations in the City of
Shorewood; and
WHEREAS
, the Council of the City of Shorewood heard all interested parties on the
question of vacation at a Public Hearing on the 12th day of January 2015, in the Council
Chambers at the City Hall.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood, Minnesota, the drainage and utility easement described in Exhibit A, attached, be and
hereby is vacated.
BE IT FURTHER RESOLVED
, the Applicants shall record this resolution with the
Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the
certification of this resolution.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 12th day of
January 2015.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
Description of easement to be vacated:
A 15 foot strip of land, the centerline of which is described as: Commencing at the
southwesterly corner of Lot 4, Block 1, Woodside; Hennepin County, Minnesota,
thence northwesterly along the southwesterly line of said Lot 4 a distance of 73.25
feet to the point of beginning of the centerline to be described; thence northerly
deflecting 21 degrees 03 minutes 00 seconds to the right a distance of 104.00 feet;
thence northeasterly deflecting 44 degrees 17 minutes 33 seconds to the right a
distance of 66.14 feet to a line 7.5 feet southwesterly from and parallel to the
southwesterly line of Lot 5, Block 1, Woodside, the sidelines of said easement to
be shortened or lengthened to terminate at a line 7.5 feet southwesterly from and
parallel to the southwesterly line of said Lot 5.
Exhibit A
11A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 9, 2014 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:01 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Dietz, Sawtell, and IscheCity Council
Liaison Woodruff; Finance Director Bruce DeJong and City Planner
Nielsen
Absent: Hartmann
B. Review Agenda
Sawtell moved to approve the agenda as amended: Item 8 will be removed from the agenda. Ische
seconded the motion. Motion carried 4-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of November 25, 2014.
Ische moved to approve the minutes of the November 25, 2014 meeting as written. Dietz seconded the
motion. Motion carried 4-0.
3. MATTERS FROM THE FLOOR
There were none.
4. PARK BUDGET COMPARISON WITH OTHER CITIES
Nielsen discussed changes made to the park budget comparison chart as recommended at the November
meeting. Mangold stated the closest cities for comparison to Shorewood are Deephaven and Wayzata.
Nielsen stated every city has a different percentage of land dedicated for parks.
5.CIP UPDATE
Nielsen discussed recent City Council approvals for tennis courts in several of the parks. Mangold stated
we need to determine where we will look at tennis court rehab down the road. He stated there are soil
issues at the Badger court that need to be addressed. Nielsen stated there may be a need for a total
reconstruction at some point. Ische stated in cases where there are bad soils, you basically have to rebuild
the court like a road.
Nielsen stated he had asked staff if there had been any complaints about people who wanted to use a court
and were unable to because of lessons. There were no complaints. He stated use schedules are regularly
posted.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 25, 2014
4
PAGE 2 OF
Ische asked if any courts will be painted for pickle ball. Nielsen stated one court will be painted.
Nielsen stated there is nothing standing in our way to get the contractors ready to go in the spring on the
tennis court rehabilitation.
Dietz asked if the drainage at Gideon Glen still needs to be repaired. Nielsen stated it does, and the permit
should be approved by the end of this year. He stated Public Works will do the drainage for about $5,000.
Mangold stated there isn’t any hockey replacement noted at Freeman on the CIP. The Commission had
discussed that it should go hand-in-hand with the removal of hockey at Badger. Woodruff stated from a
Council perspective, you don’t want to get a decision about Freeman until they are ready to decide what to
do with Badger. Mangold stated it still needs to be on the CIP somewhere.
Mangold stated the number for the Cathcart hockey boards is unrealistic. Nielsen stated as you get to the
year before the slotted year, you go out and get quotes for the scheduled work, and the amount gets
updated. We all know that is a low number. The question is whether a concrete base is needed. Mangold
stated it may be able to push it out as they do not appear to be in bad condition as compared to Badger. He
also wanted to make sure the Commission really looked at the items on the CIP during the park tour.
Dietz asked if the skate park rehab would involve replacing all the ramps. Nielsen stated the last direction
was to repair what is there. Dietz wondered if it would be an opportunity to move that and the water line
up. Commissioners discussed the skate pair repair. Commissioners agreed the repair would be moved up
to 2015. Nielsen stated he would start getting some quotes on the repairs and push the rehab out some
distance.
Mangold stated the water line was brought up at the City Council meeting. They also discussed the
parking lot upgrade at Freeman Park. Nielsen stated the plan is to do a drainage project in conjunction
with MCWD. Nielsen stated he would check into the $50,000 earmarked as it wasn’t enough to pave the
parking lot.
DeJong stated the capital outlay is the same amounts shown on the CIP. The funding includes a transfer
from the sale of the house to the south of City Hall. He discussed projections on park dedication fees. He
stated there is potential some would be waived in lieu of internal improvements on the golf course
development site.
Nielsen reminded the Commission that the potential bonding for improvements is also a possible funding
mechanism. It might be something the Commission might recommend to the City Council.
Ische asked when there will be a better grasp on the revenues from the golf course development. Nielsen
stated he believed it would be in the next six months. Ische stated decision-making could wait until that is
resolved. Woodruff recommended the Commission do its best to look at the needs and desires and work
with staff to make the necessary decisions. He explained that bonding often requires a referendum which
requires a ballot vote.
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 25, 2014
4
PAGE 3 OF
Mangold stated we have always left the financing up to the City Council. Woodruff stated the Commission
should get the numbers firm for Badger Park. He stated he didn’t see us currently making any funding
decisions.
6. APPROVE AN AMENDMENT TO PARK DEDICATION FEES
Nielsen reviewed Shorewood’s park dedication fees in relation to other cities. He noted many cities go with
the statute-approved ten percent. Shorewood currently charges eight percent which is not unusual for a
low-density community. He stated the eight percent has not been used for a long time. Rather, a flat fee
has been charged. The recommendation is to increase the flat fee from $5,000 to $6,500. A request may
come to the Commission for a recommendation on the park dedication fees once the golf course property is
developed.
Dietz asked what the downside is giving ourselves more leeway and going to ten percent. Nielsen stated
whatever is charged must be based on needs. We cannot go to ten percent just because other cities charge
that much.
Dietz believed there is a need. Nielsen explained the rationale behind the percentage charged.
Mangold stated staff has done their homework regarding a justification and recommended a motion be
made.
Ische moved, seconded by Sawtell to recommend staff’s recommendation for a flat rate increase.
Motion carried 3-1. Dietz voted against the motion.
7. APPROVE CONCESSION AGREEMENT
Commissioners reviewed the concession agreement. Nielsen stated the agreement was referred to the City
Attorney as recommended by the Commission. He stated a non-conveyance clause has been added.
Commissioners discussed the need for a health department review and/or license. Woodruff stated this has
been discussed in the past.
Mangold stated we have had a good relationship with the vendor.
8. UPDATE ON PARK TO-DO LIST
This item will be carried over to January meeting.
9. NEW BUSINESS
PARK COMMISSION MINUTES
TUESDAY, NOVEMBER 25, 2014
4
PAGE 4 OF
10. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Woodruff updated the Commission on recent City Council activity, including: volunteers are needed for Arctic
Fever, WSB will be moving forward with the east side of Smithtown Road’s trail, and there was a discussion
about the trail in conjunction with the sewer project in Excelsior.
B. Staff
11. ADJOURN
Dietz moved, Sawtell seconded, to adjourn the Park Commission Meeting of November 25, 2014 at
8:10 p.m. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
#11B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Proposed Increase in Park Dedication Fees
Meeting Date: 12 January 2014
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Planning Director’s Memorandum
Draft Ordinance
Policy Consideration: Should the City increase park dedication fees that are imposed with various types
of land subdivision?
Background: At its December 2014 meeting, the Park Commission voted unanimously to recommend an
increase in park dedication fees as provided for in the Shorewood Subdivision Code.
Financial or Budget Considerations: In light of the shortfall of funding for the Parks CIP over the next
several years, the amendment should help to offset some of the City’s park improvement expenses over
coming years.
Options: Approve the amendment, modify the amendment or reject the amendment.
Recommendation / Action Requested: Given the comparisons with other communities, and the
financial picture for park capital improvements, the amendment is considered to be reasonable.
Next Steps and Timelines: The amendment goes into effect upon publication in the official newspaper.
Connection to Vision / Mission: Variety of attractive amenities and sound financial management.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331
Phone: (952) 960-7900 • FAX: (952) 474-0128 • Email: planning@ci.shorewood.mn.us
PLANNING AND PROTECTIVE INSPECTIONS
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
5 December 2014
RE: Park Dedication Fees – Proposed Amendment (rev)
FILE NO.
Parks (Admin)
As mentioned at our last meeting, park dedication fees have not been updated for approximately
six years. As a result of the park finance comparison research staff has done, we are
recommending the following:
The City has the option of requiring eight percent of land being subdivided or cash in lieu
of land – eight percent of the value of the raw, undeveloped land. State statutes allow that
amount to be up to 10 percent. Shorewood opted to adopt eight percent years ago, with
the rationale that we have less density than most communities, and eight percent is very
defensible in the event of a challenge. The percentage basis is typically used for larger
development projects versus minor subdivisions (three or fewer lots). Staff recommends
no change in this provision.
The current flat fee ($5000) is used for smaller subdivisions of land (i.e. minor
subdivisions and small plats). Based on our research, staff is recommending that this be
increased to $6500. This puts Shorewood somewhat on the high side of average of what
other cities are doing with respect to flat fees.
The increase in fees is easily justified in light of the current financial projections in the CIP.
Cc: Bill Joynes
Bruce DeJong
Twila Grout
Dick Woodruff
Park Finance Comparison
November 2014
City PopulationBudgetPark ExpPark %
Park Fees
Chanhassen24155$10,103,249 $2,000,000 20
S.F. $5800; 2 F $5000; Comm
$7000/ac
Chaska24811$12,063,473$540,8474.5 Res. $4682/unit; Comm
$9884/ac or 10% land value
whichever greater
Deephaven3677$2,683,876$75,3502.8 10% of fair market value of land
Delano5638$3,062,065$1,009,72033 10% of fair market value of land
Eden Prairie62729$40,688,305$10,200,80925 S.F.$6500; other $5500; Comm
$11,500/ac
Edina49216$34,992,975$1,357,6393.9
S.F.$5000; MF$5000; Comm
$7100/ac
Golden Valley20683$15,889,565$2,223,66514 2% of current land value
Maple Grove63746$38,799,975$5,120,17513 10% of fair market value of land
Minnetonka50841$33,851,400$2,798,6008 Res. $5000/unit; Indust.& Office
Bldg $7000/ac.; Comm.
$8000/ac.
Page 1
Park Finance Comparison
November 2014
City PopulationBudgetPark ExpPark %
Park Fees
Minnetonka Beach555$773,868$20,6692.7
10% of market value of land
Minnetrista6796$4,326,029$131,1613 5-15% dep on density; Comm
5%; No more than $25,000/lot
Mound9421$5,574,599$624,21911 Minor Subd. $1100/lot; Plats
$1100/lot or 10% of land value,
whichever is greater
Orono7611$6,795,355$227,9483.4 8 % mkt val; Min $3250/lot;
Max $5550/du; Max $13,875
Comm
Plymouth72969$41,862,852$6,481,7055 Res $6500/du; Nonres $8000/ac
Shorewood7524$4,515,348$225,7165 8% land or; Res $5000/du;
Comm $5000/20,000 sq.ft
Spring Park1676$1,066,050$39,7503.7 N/A - "built-out"
Tonka Bay1492$1,149,085$73,7206.4$1100/lot
Victoria8133$3,633,932$835,13923 11% of mkt val; $2500 park
improvement fee?
Wayzata4136$4,454,370$489,59011 Res 10% land; Comm 6% land;
$2500 or 10% whichever
greater
Page 2
CITY OF SHOREWOOD
ORDINANCE NO. ______
AN ORDINANCE TITLED
“LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES”
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows:
CITY OF SHOREWOOD
LICENSE, PERMIT, SERVICE CHARGES
AND MISCELLANEOUS FEES
Section 1. Amend the Park Dedication Fees as follows:
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge/Fee City Code Reference Charge/Fee
VI. Building, Zoning, Land Use
Site plan review/certificate 1201.07.2 $150
Subdivision sketch plan review 1202.03.1 $200
Subdivision (Metes and Bounds) 1202.03.1a(2) $350 plus $100 escrow (three lots or
less)
Subdivision (Preliminary plat) 1202.03.1a(2) $350 plus $25/lot plus $1,000 escrow
Subdivision (final plat) 1202.03.1a(2) $500 plus $25/lot plus $1,000 escrow
Park dedication 1202.07 $6500/unit or eight percent of raw land value
(cash in lieu of land)
Comprehensive plan amendment $200 pre-application
$800 formal application
Extension of deadline for recording 50% of original application fee
resolutions
Section 2. This ordinance is effective upon publication in the Official City of Shorewood newspaper.
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood, Minnesota
this 12th day of January, 2015.
_______________________________
ATTEST: Scott Zerby, Mayor
____________________________
Jean Panchyshyn, City Clerk
#13A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Authorize the Expenditure of Funds for Public Works Equipment – Plow and
Skid Steer Snow Kit
Meeting Date: January 12, 2015
Prepared by: Larry Brown, Director of Public Works
Reviewed by:
Attachments 2015 – 2019 Capital Improvement Program Excerpt.
Policy Consideration: None
Background: Attachment 1 to this report is an excerpt of the Equipment Replacement Fund
from the 2015 – 2019 Capital Improvement Program (CIP). Within the scheduled purchases is a
plow and “Snow kit” for the City’s skid steer. For a point of clarification, a Snow kit amounts to
larger wheels and snow tires to provide the necessary traction for skid steers for winter
conditions.
Proposals were received for this equipment. The following are the low quotes, as shown in
Table 1 below:
Description Vendor Amount
V Plow Skid Steer (84”) Titan Equipment $ 4,331.00
Snow Kit Skid Steer Westside Tire $ 2,150.00
Total $ 6,481.00
Table 1
Financial Considerations: Costs for this proposal have been programmed into the Equipment
Replacement Fund, as part of the 2015 CIP.
Options:
1.Accept the proposal, as presented.
2.Reject the proposal and provide staff with alternative direction.
Recommendation:
Staff is recommending approval of a motion that authorizes the expenditure of funds, as
described.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#13B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Consulting Engineer Services 2015 Rate Proposal
Meeting Date: January 12, 2015
From: Bill Joynes, City Administrator
Attachment: WSB & Associates 2015 Rate Schedule
Background:
Please find attached a request from the City's consulting engineer for a rate increase of 2.66% for
calendar year 2015. Staff considers the recommendation to be reasonable. Funding for engineering
services is derived from charges to specific projects and general fund tax revenues.
Recommended Council Action:
A motion approving the attached consulting engineer services 2015 rate schedule.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
WSB
&Associates,1 =. engineering' planning ,environmental - construction
December 10, 2014
Mr. Bill Joynes
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: WSB & Associates, Inc. 2015 Rate Schedule
Dear Mr. Joynes:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763 - 541 -4800
Fax: 763 -541 -1700
I DEC 12 2014
WSB is grateful for your continued confidence in our team related to providing engineering, planning, and
associated professional services. We are pleased to present you with our 2015 rate schedule.
For 2015, we propose a rate increase of approximately 2.66% average for our overall rate table. Similar to last
year, WSB has continued to identify opportunities to reduce our expenses through technology investments and
other areas. However, our costs for staff, benefits, and insurance continue to rise, which is prompting this
requested rate increase. Fortunately the infrastructure industry is in a strong recovery mode, but with that comes
competition for technical staff. The pressure on staff salaries exceeds our request for a fee schedule increase.
As we look forward to serving you in 2015, we wanted to direct your attention to several key points that we
believe make WSB the engineering firm of choice.
Commitment to Continuous Improvement
We value our staff and believe that a highly motivated team will result in our delivery of over - the -top service and
technical excellence to our clients. We continually strive to improve our team so they provide solutions that don't
just overcome the challenges of today but are equipped with the knowledge to address tomorrow's opportunities.
In 2014, WSB was named one of the Top 100 Workplaces in Minnesota by the Star Tribune for the second year in a
row. WSB also received the "Innovation Encouragement Award" in recognition of our formal and informal efforts
to encourage new ideas and spur innovation.
Investing to Benefit our Clients and Staff
We are excited to announce a new investment in our WSB University. As a testament to our dedication to industry -
leading education, we have developed an education center in our Golden Valley office, hired an education
coordinator, and are developing new courses that will allow us to expand WSB U for our staff and clients. The new
space and our increased educational offerings will prove beneficial to both clients and staff, and will provide
numerous educational opportunities in the coming months and years.
Our Commitment to You
We place great importance on listening to our clients, taking their feedback, and improving the services we offer —
and our expanded capabilities are intended to do just that. We appreciate your suggestions regarding the services
we provide and commit to continued investment and industry - leading collaboration that will help you achieve your
goals. We believe that through our focus on collaboration with your team and community stakeholders, we will
develop exceptional solutions at every step along the way.
Equal Opportunity Employer
wsbeng.com
Mr. Bill Joynes
December 10, 2014
Page 2
Thank you again for the opportunity to serve you. I would be happy to answer any questions regarding our
requested rate schedule changes. Please contact me anytime at 763 -541 -4800.
Sincerely,
WV & As iotes, I c.
ay jency, PE
President Municilial Services
Enclosure
WSB 2015 Rate Schedule
Principal
Associate / Senior Project Manager
Project Manager
Project Engineer
Graduate Engineer
Sr Landscape Architect / Sr Planner / Sr GIS Specialist
Landscape Architect / Planner / GIS Specialist
Engineering Specialist / Senior Environmental Scientist
Engineering Technician / Environmental Scientist
Construction Observer
Coring Crew
One - Person Crew
Two - Person Crew
Survey Crew
One - Person Crew
Two - Person Crew
Three - Person Crew
Underwater Inspection Dive Team
Office Technician
$153
$1331$1431$153
$1171$1231$129
$* $10X$1171$1231$129
$781$831$W$94
$1061$114I$122I$1301$138
$651$721$791$861$961$102
$881$951$1011$1081$1171$126
$511$581$651$721$771$83
$871$931$981$1041$110
$160
$235
$130
$160
$180
$460
$411$631$731$83
Costs associated with word processing, cell phones, reproduction of common correspondence and mailing
are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be
charged separately if specifically outlined by contract.
Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee,
delivery cost, etc.
Rate Schedule is adjusted annually.
Each staff person is assigned one billing rate that is commensurate with their experience and expertise.
Multiple rates illustrate the varying levels of experience within each category.
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wsbeng.com
#13C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Public Hearing for Star Lane and Star Circle Improvements, City Project 14-11;
Resolution Ordering Improvements and Preparation of Plans and Specifications
Meeting Date: January 12, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution 15 - Ordering Star Lane and Star Circle Improvements, City Project 14-11.
Resident workshop Comment Cards, Mailed Survey and Survey Monkey Results
Background:
At the regularly scheduled meeting of the City Council on December 8, 2014, the City Council passed
Resolution 14-103, Receiving the Feasibility Report and Ordering the Public Improvement Hearing for
the Star Lane and Star Circle Improvements, City Project 14-11 as part of the City’s 2015 Street Capital
Improvement Plan.
The Notice of Public Hearing on the proposed improvements was published in the Sun-Sailor on January
1, 2015, and on January 8, 2015, and the Notice of Public Hearing was sent to benefiting property
owners in accordance with MS Chapter 429, on December 1, 2014, and January 6, 2015. The public
hearing is held to allow interested persons to voice their opinions of the proposed improvements,
whether or not they are in the proposed assessment area.
The portion of the improvements identified to be assessed to benefitting properties in the Feasibility
Report is the extension of City watermain, including hydrants, services and appurtenances necessary to
provide access to the City water distribution system in the improvement area. Individual connections to
the water system from the service stub to each house are the responsibility of the property owner.
The proposed street and drainage improvements identified in the Feasibility Report are not proposed to
be assessed.
A resident workshop was held on December 4, 2014, to inform property owners abutting the
improvement area of the proposed improvements and to hear concerns of those affected by the
improvements in the project area. Five of the thirteen properties proposed for assessment were
represented by the owners at the meeting. One of the five owners had a preference against extension
of City watermain. The resident comment cards will be provided to Council at the meeting.
The improvements described in the Feasibility Report are necessary, cost effective, and feasible and will
result in benefit to the properties proposed to be assessed. The Feasibility Report is included in the City
Council documents for your reference.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Financial or Budget Considerations:
The total estimate of probable improvement project costs is in the amount of $585,119 with the street
and drainage improvements proposed for funding by the City and watermain extension as an assessable
improvement, with the following financial considerations:
Project Improvements Total - $1,056,800
Street Improvement Fund $ 646,800
Sanitary Sewer Fund $ 50,800
Storm Water Fund $ 180,800
Watermain Extension $ 178,400
Watermain Improvements Total - $178,400
100% Assessment distributed equally to 6 benefitting properties
Estimate of Assessment amount - $13,723 per parcel
The properties proposed to be assessed are identified on the Preliminary Assessment Roll as:
PID No. Address Owner
3311723240017 5700 STAR LANE WADDING
3311723240018 5680 STAR LANE SEAMANS
3311723240019 5660 STAR LANE DAHL & CARLSEN
3311723240027 5640 STAR LANE GERMANN
3311723240028 5620 STAR LANE OLSON
3311723240029 5600 STAR LANE BERG
3311723240030 5605 STAR LANE LUTZ
3311723240031 5625 STAR LANE VANDERLINDE
3311723240021 5645 STAR CIRLE TALY
3311723240022 5655 STAR CIRCLE PACHMAYER
3311723240023 5665 STAR CIRCLE FOLKERS
3311723240024 5675 STAR CIRCLE WENNER
3311723240025 5695 STAR LANE TIFT & KARGER
Page 2
Options:
The City Council has previously received the Feasibility Report and can order the improvement as
defined in the report or reduce, but not increase the extent of the improvement as stated in the notice
of hearing.
City Council may want to consider the following in ordering the public improvements:
1.Order the improvements as stated in the Feasibility Report.
2.Order the improvements as stated in the Feasibility Report, except for the watermain
improvements.
3.Other improvement considerations of the Council
4.Continue the Public Hearing to a later date
5.Take no action at this time (Council has 6 months after the date of public hearing to adopt the
Resolution ordering the improvement )
Council action ordering the improvement that includes the improvements proposed for assessment
requires a super majority vote of all members of the Council.
Recommendation / Action Requested: Staff recommends the City Council pass Resolution 15 - ,
Ordering the Project and Authorizing the Preparation of Plans and Specifications for the Star Lane and
Star Circle Improvements, City Project 14-11, with options determined by the Council.
Next Steps and Timelines:
City staff will initiate preparation of plans and specifications with the City consultant WSB. WSB will
provide a Professional Services Agreement for the preparation of plans and specifications for the next
Council meeting.
A Resident Workshop will be held with residents in the improvement area to review the design and to
answer general questions about the project.
Page 3
RESOLUTION NO. 15- ___
CITY OF SHOREWOOD
A RESOLUTION ORDERING THE PROJECT AND AUTHORIZING THE
PREPARATION OF PLANS AND SPECIFICATIONS FOR
STAR LANE AND STAR CIRCLE IMPROVEMENTS
CITY PROJECT NO. 14-11
th
WHEREAS
, a resolution of the city council adopted the 8 day of December, 2014, fixed a date
for a council hearing on Improvement No. 14-11, the proposed improvement to construct watermain as part
of the improvement project of Star Lane and Star Circle from Smithtown Road to the north and east,
terminating street cul-de-sacs, pursuant to Minnesota Statutes Chapters 429.011 to 429.111, and
WHEREAS
, it is proposed to reconstruct Star Lane and Star Circle by installing a new roadway
subgrade, concrete curb and gutter, aggregate base, bituminous paving, storm sewer, sanitary sewer
repairs, and watermain, and
WHEREAS
, ten days’ mailed notice and two weeks’ published notice of the hearing was given,
th
and the hearing was held thereon on the 12 day of January, 2015, at which all persons desiring to be heard
were given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
th
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12 day of
January, 2015.
3. The improvement includes extension of watermain, services and appurtenances as generally
described in the feasibility report dated December 8, 2014, with assessment to benefitting
properties identified in the preliminary assessment roll and feasibility report.
4. The Project is in conformity with the Shorewood Comprehensive Plan and Capital Improvement
Plan which have been adopted in accordance with the requirements of Minnesota Statutes Chapter
462.
5. WSB is hereby designated as the engineer for this improvement. The engineer shall prepare plans
and specifications for the making of such improvement.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 12 day of
January, 2015.
_________________________________
ATTEST: Scott Zerby, Mayor
___________________________________
Jean Panchyshyn, City Clerk
RESOLUTION NO. 15- ___
CITY OF SHOREWOOD
A RESOLUTION ORDERING THE PROJECT AND AUTHORIZING THE
PREPARATION OF PLANS AND SPECIFICATIONS FOR
STAR LANE AND STAR CIRCLE IMPROVEMENTS
CITY PROJECT NO. 14-11
th
WHEREAS
, a resolution of the city council adopted the 8 day of December, 2014, fixed a date
for a council hearing on Improvement No. 14-11, the proposed improvement to construct watermain as part
of the improvement project of Star Lane and Star Circle from Smithtown Road to the north and east,
terminating street cul-de-sacs, pursuant to Minnesota Statutes Chapters 429.011 to 429.111, and
WHEREAS
, it is proposed to reconstruct Star Lane and Star Circle by installing a new roadway
subgrade, concrete curb and gutter, aggregate base, bituminous paving, storm sewer, and sanitary sewer
repairs, and
WHEREAS
, ten days’ mailed notice and two weeks’ published notice of the hearing was given,
th
and the hearing was held thereon on the 12 day of January, 2015, at which all persons desiring to be heard
were given an opportunity to be heard thereon,
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
th
2. Such improvement is hereby ordered as proposed in the council resolution adopted the 12 day of
January, 2015.
3. The Project is in conformity with the Shorewood Comprehensive Plan and Capital Improvement
Plan which have been adopted in accordance with the requirements of Minnesota Statutes Chapter
462.
4. WSB is hereby designated as the engineer for this improvement. The engineer shall prepare plans
and specifications for the making of such improvement.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 12 day of
January, 2015.
_________________________________
ATTEST: Scott Zerby, Mayor
___________________________________
Jean Panchyshyn, City Clerk
#14A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Making Appointments to Certain Offices and Positions within the City of
Shorewood for the Year 2015
Meeting Date: January 12, 2015
Prepared by: Bill Joynes, City Administrator
Reviewed by: Jean Panchyshyn, City Clerk
Attachments: Draft Resolution
Background:
State Statute requires the city council must take certain action at its first annual meeting of the
year. This includes designation of the official newspaper and electing an acting mayor. State
Statute also provides that council should also act on or review other items at least annually,
including assign committee duties to members.
Attachment 1, Resolution 14-005, shows the appointments the City Council made in 2014.
Council will need to determine the 2015 appointments on the attached Draft Resolution 15-___
(Attachment 2).
Council Action:
A Draft Resolution 15-____ is provided for Council to identify Year 2015 appointments.
CITY OF SHOREWOOD
RESOLUTION NO. 14-005
A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES
AND POSITIONS WITHIN THE CITY OF SHOREWOOD
FOR THE YEAR 2014
WHEREAS
, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the beginning of
each year; and
WHEREAS
, Resolution No. 13-083 was approved at the December 9, 2013, Regular City
Council meeting making the Park and Planning Commission Liaison appointments as noted below;
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood
as follows:
1.That the following persons are appointed to the following offices and positions:
a.Acting Mayor: Debbie Siakel
Council Representatives to:
b.Park Commission Liaison:
January – June 2014: Laura Hotvet
July – December 2014: Dick Woodruff
c.Planning Commission Liaison:
January – June 2014: Kristine Sundberg
July – December 2014: Debbie Siakel
d.Metro Cities (AMM) & League of MN Cities (LMC): Dick Woodruff
e.Alternate AMM & LMC: City Administrator
f.Lake Minnetonka Communications Commission: Scott Zerby
g.Alternate Lake Minnetonka Communications Commission: Debbie Siakel
h.Minnetonka Family Collaborative Council: Laura Hotvet
i.Coordinating Committee South Lake Minnetonka Police
Department: Mayor
j.Alternate to Mayor on Coordinating Committee South Lake
Minnetonka Police Department: Laura Hotvet
k.Excelsior Fire District Board Member: Debbie Siakel
l.Alternate Excelsior Fire District Board Member: Dick Woodruff
m.Investment Committee: None
n.Personnel Committee: Debbie Siakel and Dick Woodruff
o.Weed Inspector: Mayor
p.Assistant Weed Inspector: Joe Lugowski
2.That the following other appointments are made:
a.City Attorney: Timothy J. Keane,Malkerson Gunn Martin LLP
b.City Prosecutor: Ken Potts
c.Emergency Preparedness Director: SLMPD Police Chief Bryan Litsey
3.Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary
4.Official Newspaper: Sun Sailor. Notices may also be published in the Laker.
5.That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the remainder
of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th
day of January, 2014.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION MAKING APPOINTMENTS TO CERTAIN OFFICES
AND POSITIONS WITHIN THE CITY OF SHOREWOOD
FOR THE YEAR 2015
WHEREAS
, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the beginning of
each year; and
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood
as follows:
1.That the following persons are appointed to the following offices and positions:
a.Acting Mayor: __________________
Council Representatives to:
b.Park Commission Liaison:
January – June 2014: ______________________
July – December 2014: ______________________
c.Planning Commission Liaison:
January – June 2014: ________________________
July – December 2014: _____________________
d.Metro Cities (AMM) & League of MN Cities (LMC): _________________
e.Alternate AMM & LMC: City Administrator
f.Lake Minnetonka Communications Commission: ______________
g.Alternate Lake Minnetonka Communications Commission: ____________
h.Minnetonka Family Collaborative Council: ____________________
i.Coordinating Committee South Lake Minnetonka Police
Department: Mayor
j.Alternate to Mayor on Coordinating Committee South Lake
Minnetonka Police Department: ____________________
k.Excelsior Fire District Board Member: ________________
l.Alternate Excelsior Fire District Board Member: ______________
m.Investment Committee: None
n.Personnel Committee: ____________________________________
o.Weed Inspector: Mayor
p.Assistant Weed Inspector: Joe Lugowski
2.That the following other appointments are made:
a.City Attorney: Timothy J. Keane,Malkerson Gunn Martin LLP
b.City Prosecutor: Ken Potts
c.Emergency Preparedness Director: _____________________________
3.Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary
4.Official Newspaper: Sun Sailor. Notices may also be published in the Laker.
5.That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the remainder
of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 12th
day of January, 2015.
_____________________________
Scott Zerby, Mayor
ATTEST:
________________________________
Jean Panchyshyn, City Clerk
#14B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Deer Management Plan 2014 – Summary Report
Meeting Date: 12 January 2015
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Planning Director’s Memorandum
Policy Consideration: n/a
Background: See attached Planning Director’s memorandum
Financial or Budget Considerations: None.
Options: n/a
Recommendation / Action Requested: None
Next Steps and Timelines: Wait for 2015 Aerial Deer Survey.
Connection to Vision / Mission: Quality public services, healthy environment.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Mayor and City Council
FROM:
Brad Nielsen
DATE:
7 January 2015
RE: Summary – Deer Management 2014
FILE NO.
405 (DMP 2014)
Attached is the summary from MBRB regarding last year’s deer removal effort (Exhibit A). The hunt areas
referred to in the summary are shown on the map attached to Exhibit A. While the number of deer removed
last season was the lowest in the seven years the program has been in place, we continue to receive calls
from residents who want their property/area hunted. Last year’s harsh winter may have affected the local
deer population as was experienced throughout the state.
Three Rivers Park District has not yet conducted its annual aerial survey for 2015. They are waiting for an
accumulation of 6-8 inches of snow. Again, it will be interesting to see the numbers that result from their
fly-over.
We continue to take calls from residents, most of which are requests to hunt their properties. We also are
looking at the Apple Road area for potential hunt sites. In the past we have not approached individual
property owners unsolicited, unless we knew someone in the subject area.
For clarification, the letters in the table in Exhibit A are explained as follows: A=adult, B=buck, D=doe, and
F=fawn.
Once again, staff was extremely pleased and satisfied with the conduct and professionalism of the MBRB
members who participated in the program. If you have any questions relative to the attached material,
please do not hesitate to contact me in advance of the meeting.
Cc: Bill Joynes
2014 SHOREWOOD DEER REMOVAL
BY
METRO BOWHUNTERS RESOURCE BASE
A total of 18 deer were taken by 16 hunters over the course of 10 days (4 weekends, ½ day on Friday). This year we had
3 deer that were shot and not recovered, one of those deer was seen by myself and another hunter 2 weeks later and
was not mortally wounded. The hunters were put on probation as per MBRB’s wounded deer policy. 1 hunter was
removed from the hunt because of MBRB rule violations.
2 deer were shot multiple times partially causing the large discrepancy between shots taken and deer hit.
Again this year as in the past, we were approached by residents not included in the hunt asking us to remove deer from
their property. They were directed to the city to be considered for future hunts.
Below are 2 charts showing the breakdown of deer taken by hunt period and hunt area (refer to map provided by city).
Hunt Deer
Period Shots Taken Hit Deer Recovered
1 4 4 4
2 6 6 5
3 9 7 5
4 4 4 4
Total 23 21 18
Hunt
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Area
Deer 2AB1AB 2DF 1AD
2AB 0 0 0 1DF 0 2AB 0 0 0 0 0 0 0 0 0
taken 4AD 1AD AD 1DF
2 0 0 0 1 6 0 2 3 2 0 2 0 0 0 0 0 0 0 0
Total
Recommendations:
Continue searching for new areas with high deer concentration.
Look for properties along Apple Road and around the south end of Galpin Lake and in the northeast corner around
Manor Road.
Look for additional properties on Enchanted Island.
Exhibit A
14C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Selection of Auditor Firm
Meeting Date: January 12, 2015
From: Bill Joynes, City Administrator
Attachments: Proposals
Background:
The committee established by the Council to interview the four firms who submitted Audit Proposals for
Fiscal Years 2014, 2015 and 2016 conducted those meetings on January 7th. The committee felt that
two firms merited consideration by the full Council. They were our current firm, Abdo, Eick & Meyers
and a new provider who has a large presence in Minnesota and Nationally, Clifton Larson Allen. The
committee is confident both firms could provide a quality product and meet the timelines required by
the City. The Abdo firm’s bid for the three-year contract is $82,152. The Clifton Larson Allen firm bid is
$68,075. Arguing for the Abdo firm is the fact that there would be no familiarization time transition
resources needed to produce the audit. Their price however is $14,000+ higher over the three years of
the engagement. The Clifton Larson Allen bid assumes the additional costs of the transition on their side
of the project which would be absorbed by the firm. With the Clifton proposal there would be some
additional work for the Finance Department in making the switch but it would not be a major burden.
We have attached the two proposals for your consideration.
Recommended Council Action:
A motion selecting Abdo, Eick & Meyers or Clifton Larson Allen to provide Audit services for Fiscal Years
2014, 2015, and 2016.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#14D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Planning Consulting Services
Meeting Date: January 12, 2015
From: Scott Zerby, Mayor
Background:
On December 18, 2014, Mayor Zerby, Councilmember Sundberg, Planning Director Nielsen and City
Attorney Tim Keane interviewed two firms, HKgi/SRF and Stantec for consideration in providing
consulting services to the City for the upcoming Minnetonka Country Club residential development. The
unanimous direction of the participants was to forward to the full Council a recommendation to hire the
Stantec firm and Senior Principal John Shardlow to provide this service for the fee of $79,445. This
recommendation eliminates parts of the proposal dealing with a possible EAW component and
Communications activities. The majority of the funding for this contract is anticipated to be reimbursed
by the developer.
Recommended Council Action:
A motion to hire the Stantec firm and Senior Principal John Shardlow to provide planning consulting
services for the upcoming Minnetonka Country Club residential development for the fee of $79,445.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#14E
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Renewable Energy Alternatives Work Plan Summary
Meeting Date: January 12, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: CR Planning/Orange Environmental Work Plan Summary
Background: The City Council interviewed three consulting firms for the Renewable Energy Alternatives,
City Project 14-09, on December 1, 2014. The Council considered the consultant proposals and
interview discussions and selected the CR Planning/Orange Environmental team on December 8, 2014.
The City Council also directed staff to prepare a project work plan and present this to the Council for
consideration of acceptance.
Staff contacted CR Planning and requested they provide a summary of the proposal base tasks and the
optional tasks with their associated fee for each, which is provided for your information. Staff requested
CR Planning provide this information so the Council has a summary description of each task item, the fee
associated with the task and to define the optional tasks and fees for Council information. Council had
some discussion at the December 8 meeting regarding inclusion of the optional tasks. Council decided
to accept the proposal, and consider the optional tasks during the progression of the work.
Financial or Budget Considerations: The CR Planning/Orange Environmental Renewable Energy
Alternatives proposal included a total base fee of $18,482 and optional tasks with additional fees of
$7,900. The in-kind services are included in the project tasks without additional fees, but represent a
service value of $4,000. The total project fee with options is $26,382.
Options:
1.Approve the work plan with the proposed tasks and optional services
2.Approve the work plan with the proposed tasks and selected optional services
3.Approve the work plan with the base tasks without optional services
4.Take no action at this time
Recommendation / Action Requested: Staff recommends Council provide direction on the base tasks
and optional services provided in the proposal and work plan summary so staff can initiate the project
with CR Planning/Orange Environmental.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
December 23, 2014
To: Paul Hornby
From: Brian Ross, CR Planning, Inc.
Re: Proposed Scope for Shorewood Renewable Energy Assessment
As requested, I have reformatted the proposed scope of services and added some additional detail and
explanation, particularly regarding the options in Task 2. The
amount for each task, so that City staff and Council can see how each element contributes to the overall
budget.
Hopefully this provides the detail you are looking for. If you
changes to the scope or budget, I would be happy to meet with you and go over alternatives and bud
implications.
We are looking forward to working with Shorewood on this project!
501 MAIN STREET SE, #711
MINNEAPOLIS, MN 55414
Phone 612-588-4904
www.crplanning.com
City of Shorewood Renewable Energy Alternatives
CR Planning Summary of Proposed Scope of Services
The goal of this task is to ensure the project is completed on time and within budget. Project initiati
includes finalizing the work plan, budget and schedule, and prepment and
quality control review will occur throughout the project at reguh progress reports and
review of intermediate products. Coordination with the City to s-person
meetings, as needed.
Budget - $1,600
Option 1: The consultant team will conduct an energy consumption assessment for City-owned buildings and
facilities. The energy assessment will lay the foundation for ma
renewable energy t and to include
all facilities (not just those greater than 5,000 sq. ft.). Theproposed scope also allows the City to identify
potential opportunities for energy efficiency investments that c
opportunities in a financial package such the Guaranteed Energy Savings Program (GESP) run
Minnesota or other performance contracting options (to be descri
Budget - $3,980
Option 2: We propose to expand the examination of City operations to conduct an assessment of all city
a greenhouse gas (GHG) inventory. This includes all the energy c
plus additional categories of energy use, including transportation energy and energy costs that are indire
embedded in other charges (such as contractor services or leases
By adding this service to the Option 1 scope, the City is compleat significantly lower
cost than a stand-alone inventory. The inventory can integrated into the next rou
a step that will be likely recommended (but not required) by the
small group of Minnesota cities that have assessed
Energy Act standards. The inventory would also allow the City t
(Adopt climate protection/adaptation, resiliency or energy independence goals and objectives in the
comprehensive plan, http://greenstep.pca.state.mn.us/bestPracticesDetail.cfm?bpid=6), and to easily
participate in the Minnesota Regional Indicators Initiative administered by the Urban Land Institute
(http://regionalindicatorsmn.uli.org/). The Indicators project allows the City to see performance data on
dashboard
Optional participation in the Regional Indicators Initiative does have an ($3,500, as noted in the
original proposal, but not included in this budget). Completing Option 2 can, however, lower the fee, as the
City would have already completed most of the assessment work. Whether the fee would be reduced would
be a separate discussion with the administrators of the Regional Indicators Initiativ
Optional Budget Item - $4,400 (not including any fee associated with the Regional
Indicators Initiative)
501 MAIN STREET SE, #711
MINNEAPOLIS, MN 55414
Phone 612-588-4904
www.crplanning.com
The consultant team will assess the private sector (commercial/ the City,
including utility (electric and natural gas) usage by sector and-utility energy use
(primarily transportation energy). The team will also assess re
sector renewable energy use and the opportunities or participation in community shared solar. Some of this
work will be done as part of the Grow Solar Partnership program,
and training on enabling appropriate solar energy development inthrough local government
regulation and programs (this work is not charged to the City, and includes approximatel.
This task will also include a summary of existing and potential
Budget $3,500
The consultant team will analyze renewable energy resources within the community and the viability of
different technologies to harvest those resources, including solar, wind, and geo-thermal (ground-source heat
pumps). Solar energy resource mapping, in GIS format, will be acquired for the entire city from the U of
Minnesota Solar Suitability project (http://solar.maps.umn.edu/app/), and made available for additional GIS
analysis. The renewable energy resource review will identify the specific opportunities for city facilitbased
on the comprehensive review of city facilities developed in Tasktechnology assessment will
examine technologies that have distinct economic and land use implications for both city and private
properties. Findings will be presented to City staff and Councilat which time the consultant team will
facilitate decision-making on priorities for financial benefits analysis (Task 5) for specific options.
Budget - $4,532
Based on potential projects and priorities identified in Task 4 (where City staff and Council ide
priorities for renewable energy projects on City facilities) the project team will complete a financial benefit
analysis for renewable energy alternatives at City facilities. Assistance with understanding and assessing
opportunities under GESP is available through the Clean Energy Resource Teams, a service that CERTs
provides to cities under contract to the Minnesota Department of Commerce. No fee is included for this
assistance within the budget.
Budget - $2,150
In this task the consultant team will create a draft study that energy
alternatives for the City of Shorewood. The study will compile a-5, al-
lowing the community to make informed decisions regarding future
Budget - $2,020
501 MAIN STREET SE, #711
MINNEAPOLIS, MN 55414
Phone 612-588-4904
www.crplanning.com
Based on feedback from city staff and council members, the consutant team will prepare the final study to be
presented and delivered to the City.
Budget - $700
501 MAIN STREET SE, #711
MINNEAPOLIS, MN 55414
Phone 612-588-4904
www.crplanning.com
#12.A.1.
CITY OF
SHOREWOOD
UM25755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityhall @ci.shorewood.mmus
Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East)
Prepared by Paul Hornby and Brad Nielsen
Galpin Lake Road Walkway Schedule — PROJECT SCHED ULED FOR RE -BID IN 2015
0 Planning Commission recommendation to Council re trail segment for following year
0 Council authorizes preparation of survey and Feasibility Report
0 Survey (30 days) — May
0 Feasibility Report (30 days) — June
0 Planning Commission review of feasibility report and trail walk — July
0 Planning Commission recommendation to Council re Feasibility Report
0 Council approves Feasibility Report
0 Planning Commission holds Neighborhood Meeting (Open House)
0 Council award of land acquisition services and authorizes preparation of Plans and Specifications
0 Preparation of Plans and Specifications (90 days)
■ 95% Complete submittal to MnDOT 7/01/14
■ MnDOT Review Complete 7/31/14
■ CC Authorization to Advertise for bids 6/23/14
■ Open Bids 8/19/14
■ CC consideration of Award 8/25/14
L Land Acquisition Process (start approx. mid -way through plans and specs)
• Land Acquisition process not required due to design modifications
• Individual temporary easements or rights of entry may be required
• Reduces project schedule
0
Neighborhood post -bid meeting
10/30/14
❑
City possession of easements /letter of compliance
N/A
❑
Groundbreaking Ceremony
TBD
❑
Begin Construction
TBD
❑
Construction substantially complete — Phase 1 Construction
TBD
❑
Construction substantially complete — Phase 2 Construction
TBD
❑
Ribbon Cutting Ceremony
TBD
❑
Restoration complete
TBD
Trail Schedule Update — Galpin Lake Road and Smithtown Road (East) Page 2
Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule
■❑
Planning Commission recommendation to Council re trail segment for following year 6/03/14
Council authorizes preparation of survey and Feasibility Report 6/23/14
Survey (30 days) — (In Process) 7/14/14 — 9/10/14
Feasibility Report (30 days) — 8/18/14 - 10/10/14
Planning Commission review of feasibility report and trail walk 10/21/14
Planning Commission recommendation to Council re Feasibility Report 10/21/14
Council approves Feasibility Report 10/27/14
Planning Commission holds Neighborhood Meeting (Open House) 10/30/14
Council award of land acquisition services and authorizes preparation of Plans 12/08/14
and Specifications
Preparation of Plans and Specifications (90 -120 days) 12/11/14-
4/10/15
❑ Land Acquisition Process (start approx. mid -way through plans and specs) 12/30/14-
7/27/15
• Complete parcel descriptions and legal descriptions
• Review proposed easements with staff/attorney
• Letters to property owners regarding survey staking
• Field stake proposed easements for Appraiser /RW Agent
• Easement viewing — parcel owner and RW Agent on -site
• Appraisal information
• Appraisal review
• Council considers resolution to authorize staff to make offers and eminent domain schedule
o Prepare and deliver offers to parcel owners
❑ Neighborhood informational meeting (Open House)
❑ Begin eminent domain action
❑ Council approves Plans and Specifications and authorizes ad for Bids
❑ Receive bids for construction
❑ City possession of easements /letter of compliance
❑ Council awards Construction Contract
❑ Neighborhood preconstruction meeting
❑ Groundbreaking Ceremony
❑ Begin Construction
❑ Construction substantially complete
❑ Ribbon Cutting Ceremony
❑ Restoration complete
5/19/15
2/09/15
5/25/15
6/08/15
6/22/15
6/22/15
6/30/15
6/30/15
7/06/15
10/15/15
10/31/15
11/15/15
i (o A. �_
MEMORANDUM
Date: January 12, 2014
To: Mayor Zerby
Council Members
From: Bruce DeJong, Finance Director
Re: November, 2014 General Fund Monthly Budget Report
The 2014 General Fund continues to follow closely with the budget. Revenues are behind the
pace of 2013 but that is due to the sale of the city -owned house last year. Expenditures are a
little higher than 2013 at this point in the year.
GENERAL FUND REVENUES
• Taxes - Please remember that property taxes come in three big chunks — one in Jame, one
in July, and one in December. With property taxes comprising about 90% of total
revenues, the amount on this report is close to what we would expect through August.
• Licenses & Permits — This revenue source is substantially higher than budget because of
the new home construction associated with subdivisions approved in the last year.
• Investment earnings are allocated at year end, so not much is posted during the year.
• Other charges for service and miscellaneous revenues are tracking close to what we
would expect.
GENERAL FUND EXPENDITURES
• Council — This budget is over in transfers because we decided to move the proceeds from
the house sale to the Park Improvement Fund in 2014 rather than 2013.
• Administration — This budget is lower than expected because the Recreation Coordinator
is spending more time in Recreation activities than general administration.
• Professional Services — This budget exceeds the expected percentage because we pay
Hennepin County half of their budget in January and half in June. We are likely to
exceed budget based on additional attorney costs and Hennepin County charges.
• Municipal Buildings —This budget is lower than the expected percentage because the
insurance renewal is November 1 for our property /casualty insurance.
• Police & Fire — These budgets exceed the expected percentage because we pay quarterly
for a large portion of the expenses.
• Public Works Service — This budget is lower than the expected percentage because of
staff allocations between various budgets. We also have not seen all the bills for the
maintenance projects that have been undertaken this summer.
• Snow and Ice — Personal Services exceeds budget because of the many snows last spring.
• Recreation — This budget is over what would be expected in salaries based on actual time
spent between Administration and Recreation departments.
Please contact me or Mr. Joynes if you have any questions.
Attachment: November Budget Spreadsheet
General Ledger
Revenue and Expense vs Budget
User bdejong
Printed'. 01/08/15 16:0229
Period 01 - 11
Fiscal Year 2014
Description Budget Period Amt % Collected One Year Prior
General Fund
General Fund Revenue
Taxes
13
4,858,585.00
$
2,503,951 99
5154%
$
2,427,909.00
Licenses & Permits
$
132,770.00
$
255,49536
15.06%
$
189,796,00
Grants
S
22,500.00
$
51,034.12
229,21%
S
-
Intergovernmental Revenues
S
73,751.00
$
110,618.69
149.99%
S
70,72600
Charges for Services
S
98,70000
$
105,309.41
90.26%
S
33,263.00
Investment Revenue
S
35,000.00
$
198.60
0.57%
S
-
MiseRevenues
S
197,900.00
S
12868X61
66.89%
$
546,432.00
Other Financing Sources
S
25,000.00
$
-
0.00%
$
-
RevenueTotal
S
5,444,206.00
$
3,155,296.78
58.00%
S
3,268,126.00
Description
Budget
Period And
% Expended
One
Year Prior
Council
Personal Services
$
16:800.00
$
15,394.17
91.63%
$
15,394.00
Supplies
$
1,20000
S
69028
57.52%
$
499.00
Other Services and Charges
S
140,365.00
$
42,856.09
30.53%
$
62,234.00
Other Financing Use
S
85,756.00
S
283,414.00
330.49%
$
-
Couocil
S
244 „121.00
$
342,354.54
140.24%
S
78,127.00
Administrator
Personal Services
$
250,323.00
$
220,069.98
87.91%
$
212,302.00
Supplies
$
19,30000
$
15,820.32
81.97%
$
13,346 00
Other Services and Charges
S
147290.00
$
111,109.92
75.44%
$
105,319.00
Administraton
$
416,913.00
S
347,000.22
83.23%
$
330,967.00
Finance
Personal Services
$
134,758.00
$
121,119.38
89.88%
$
120,367,00
Supplies
$
9,050,00
$
8,24139
91.07%
$
8,188.00
Other Services and Charges
$
16,000.00
$
10,615.41
6635%
$
11,359 00
Finance
$
159,808.00
$
139,976.18
87.59%
S
139,914.00
Professional Services
Supplies
$
-
S
-
0.00%
$
-
Other Services and Charges
$
211,060.00
$
189,438 69
8976%
S
197,252.00
Professional Services
$
211,060.00
S
189,438.69
89.76%
S
197,252.00
Planning
Personal Services
$
173,15700
S
160,067.54
9244%
S
157,360.00
Supplies
$
250.00
$
302.38
120.95%
$
29200
Other Services and Charges
$
11,900.00
S
4,597.47
38.63%
$
4,68100
Other Financing Use
$
-
S
-
0,00%
$
-
Planning
S
185,307.00
$
164,967.39
89.02%
$
162,335.00
Municipal Buildings
Supplies
$
21,400.00
$ 16,16999
231.01%
$
59,40100
Other Services and Charges
$
165,80000
S 5754926
14,65%
$
189,377.00
Debt Service
S
-
$ -
0.00%
$
-
OtherFinancingUse
$
103,950.00
$ -
0.00%
$
-
Municipal Buildings
S
291,150.00
$ 73,719.05
25.32%
$
248,779.00
Police P. t,&io.
Supplies
$
-
$ -
0.00%
$
-
Other Services and Charges
$
1,045,056.00
$ 961,815.43
92.03%
S
932,275.00
Capital Outlay
$
229,763.00
$ 229,764.00
10400%
$
227,764.00
Police Protector
$
1,274,819.00
$ 1,191,579.43
93.47%
S
1,160,039.00
Fire Protection
Other Services and Charges
$
344,940.00
S 348,78860
101.12%
$
345,728.00
Capital Outlay
S
282,27L00
$ 278,422.64
98.64%
$
287,655.00
Fire Protection
$
627,211.00
S 627,211.24
100.00%
S
633,383.00
Protective Inspections
Personal Services
$
121,323 00
$ 106,080,40
87.44%
S
106,616.00
Supplies
$
200.00
$ 156.75
78.38%
S
-
Other Serviers and Charges
$
5,30000
S 4,521.38
8531%
S
3,885.00
Protective Inspections
S
126,823.00
$ 110,758.53
87.33%
$
110,501.00
City Engineer
Personal Services
S
-
$ -
0.00%
$
460.00
Supplies
S
-
$ 611.75
0.00%
$
-
OtherServicesandCharges
$
87,900.00
$ 56,625.25
64.42%
$
64,596.00
City Engineer
$
87,900.00
S 57,237.00
65.12%
$
65,056.00
Public Works Service
Personal Services
$
439,587.00
$ 300,283.31
68.31%
S
382,581.00
Supplies
$
169,700.00
$ 116,317.15
68.54%
$
132,279.00
Other Services and Charges
$
141,600.00
$ 80,595.64
56,92 ^ ^%
$
97,903.00
Other Financing Use
$
800,000.00
$ -
0.00%
$
-
Public Works Service
$
1,550,887.00
S 497,196.10
32.06%
$
612,763.00
Ice & Saovv Aeooval
Personal Services
$
58,339.00
$ 49,132,23
84.22%
$
36,75800
Supplies
$
45,000,00
$ 25,59110
56.871/.
$
30,976.00
Its & Snow Re r oval
$
103,339.00
$ 74,723.43
72.31%
$
67,734.00
Park Maintenance
Personal Services
S
109,473 00
$ 104.301.10
95.28%
$
73,803.00
Supplies
$
20,300.00
$ 12,133.27
59.77%
$
17,986.00
Other Services and Charges
$
34,600.00
$ 23,385.60
67.59%
$
37,859.00
Park Maintenance
S
164,373.00
S 139,81997
85.06%
S
129,648.00
Recreation
Personal Services
$
36,743.00
$ 38 357.99
104.40%
$
45,623.00
Supplies
$
5,80000
$ 5,416.32
93.38%
$
4,81800
Other Services and Charges
S
11,80000
$ 616.82
5,23%
$
12,025.00
Other Financing Use
$
42,00000
$ -
0,00%
$
-
Recreation
$
96,343.00
S 44,391.13
46.08%
$
62,466.00
Revenue Total
S
5,444,206.00
S 3,155,296.78
57.96%
S
3,268,126.00
Expense Total
$
5,547,054.00
S 49000,372.90
72.12%
S
3,998,964.00
General Fund Net
S
(102,848.00)
S (845,07632)
S
(730,838.00)
#16A.3.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
Date: January 12, 2015
To: Mayor and City Council Members
From: Bill Joynes, City Administrator
Re: Retreat Topics
After some extensive discussions at staff level and with the Attorney and Planning Consultant John
th
Shardlow, we are recommending that the first block of time on January 29 be dedicated to some initial
discussion on the Minnetonka Country Club Proposal. Getting the Council’s direction on scope and
community involvement needs to be done in January to stay consistent with the time table and provide a
guideline for the developer.
We expect that to take two to three hours. With the time left we suggest the following topics be
discussed:
1.Annual review of City finances
2.Future Trail Projects Timing and Financing
3.Staffing, Succession Planning
4.MS4 and Forestry Issues and Staffing
5.Issues Related to Police and Fire JPAs
6.Road Reconstruction Financing Options
7.Others as Suggested by Council
We will have ongoing activity on the SouthShore Center, the alternative energy project and restructuring
th
garbage hauling that will require additional discussion time. If we unable to get to those topics on the 29
we would expect to hold workshops throughout the spring dealing with each subject.
#7E
® MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accepting a Donation from Clarence Clofer Auxiliary Unit 259
Meeting Date: January 12, 2015
Prepared by: Bruce Delong,Finance Director
Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council
Background: Clarence Clofer Auxiliary Unit 259 has given a $150 donation to the Arctic Fever event.
The contribution is voluntary in nature.
Financial or Budget Considerations: This donation will help to cover the purchase of the American Girl
Doll, the Arctic Fever Princess Tea prize.
Options:
• Accept the Donation, or
• Reject the Donation
Recommendation / Action Requested: Staff recommends that the donation be accepted, and a thank
you note will be mailed to Clarence Clofer Auxiliary Unit 259.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1