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01-26-15 CC Reg Mtg Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUARY 26, 2015 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby___ Labadie___ Siakel___ Sundberg___ Woodruff___ B. Review Agenda Attachments 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes of January 12, 2015 Minutes B. City Council Executive Session Minutes of January 12, 2015 Minutes 3. CONSENT AGENDA – Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. Approval of the Verified Claims List Claims List B. Accepting Improvements and Authorizing Final Payment for the Engineer’s memo, 2014 Sealcoat Project, City Project 14-05 Resolution C. Accepting Improvements and Authorizing Final Payment for Engineer’s memo, The 2014 Pavement Marking Project, City Project 14-06 Resolution D. Smithtown Road Sidewalk (west) Improvements Additional Engineer’s memo, Work Order Resolution E. Accepting Improvements and Authorizing Final Payment for the Engineer’s memo, Smithtown Road Sidewalk (west) Improvements, City Project 13-04 Resolution 4. MATTERS FROM THE FLOOR (No Council Action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS A. Report on the January 13, 2015, Park Commission meeting Minutes CITY COUNCIL REGULAR MEETING AGENDA – January 26, 2015 Page 2 th 8. PLANNING – Report on January 20 meetingMinutes-Jan. 6 Mtg. A. Approval of a C.U.P. for Fill in Excess of 1200 Cu. Yds. Planning Director’s Location: 25025 Yellowstone Trail memo, Resolution Applicant: Jesse Kath B. Approval of a C.U.P. for Building Trade Contractor Planning Director’s Location: 23425 Smithtown Road (Co. Rd 19) memo, Resolution Applicant: SKD Architects, Inc. (on behalf of Cambria, Inc.) C. Site Plan Review for Plumbing/Heating Contractor Planning Director’s Location: 5680 County Road 19 memo, Resolution Applicant: Tharaldson Plumbing and Heating 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Consideration of Appointment to the Lake Minnetonka Administrator’s memo, Communications Commission Resolution 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trails Schedule Trail Schedule 2. Interim Police Chief update 3. January 29 Council Retreat A. Mayor and City Council 13. ADJOURN CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, January 26, 2015 7:00 p.m. 6:30 p.m. – Special meeting for LMCC Rep. Interview Agenda Items #2A and 2B: Approval of Minutes from the January 12 Council meetings. Agenda Item #3A: Approval of the verified claims list. Agenda Item #3B: Staff recommends approval of the Resolution accepting improvements and authorizing final payment for the 2014 Sealcoat Project, City Project 14-05. Agenda Item #3C: Staff recommends approval of the Resolution accepting improvements and authorizing final payment for the 2014 Pavement Marking Project, City Project 14-06. Agenda Item #3D: Staff recommends approval of the Resolution approving Work Orders 7 and 8 for the Smithtown Road Sidewalk (west) Improvements, City Project 13-04. Agenda Item #3E: Staff recommends approval of the Resolution accepting improvements and authorizing final payment for the Smithtown Road Sidewalk (west) Improvements, City Project 13-04. Agenda Item #4: Matters from the floor – no council action will be taken. Agenda Item #5: There are no public hearings scheduled this evening. Agenda Item #6: There are no scheduled reports or presentations this evening. Agenda Item #7A: Commissioner Jeff Ische will provide a report on the January 13 Park Commission meeting. Agenda Item #8: A report on the January 20 Planning Commission meeting will be provided. Executive Summary – City Council Meeting of January 26, 2015 Page 2 Agenda Item #8A: Jesse Kath has requested a conditional use permit to place up to 6000 cubic yards of fill on the property at 25025 Yellowstone Trail. After conducting a public hearing on the matter, the Planning Commission voted unanimously to recommend approval, subject to the Planning Director’s recommendations. A resolution to that effect is included in your packet. Agenda Item #8B: The Planning Commission held a public hearing on 6 January to consider a conditional use permit for Cambria, Inc. to use the property at 23425 County Road 19 for a product display showroom and passenger van parking garage. This fits into the category of “trade contractor’s business” in the Zoning Code and the Planning Commission recommended to approve the C.U.P. Agenda Item #8C: The American Legion proposes to lease its building at 5680 County Road 19 to Tharaldson Plumbing and Heating. The Planning Commission has recommended approval of the proposed site plan, subject to staff’s recommendations. Agenda Item #9: There are no Engineering or Public Works items this evening. Agenda Item #10A: Earlier in the evening, Council interviewed Michael Garelick for consideration of appointment to the Lake Minnetonka Communications Commission board. A draft resolution making this appointment is provided for Council’s consideration. Agenda Item #11: There are no items of Old Business this evening. Agenda Item #12A: Various staff reports are provided in the packet and will be given at the meeting. #2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUARY 12, 2015 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 6:22 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Siakel, Sundberg, and Woodruff; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby Absent: None. B. Review Agenda Sundberg moved, Woodruff seconded, approving the agenda as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES A. City Council Executive Session Minutes, December 8, 2014 Woodruff moved, Siakel seconded, Approving the City Council Executive Session Minutes of December 8, 2014, as presented. Motion passed 4/0. B. City Council Regular Meeting Minutes, December 8, 2014 Woodruff moved, Sundberg seconded, Approving the City Council Regular Meeting Minutes of December 8, 2014, as presented. Motion passed 4/0. 3. ADJOURN TO CALL TO ORDER Mayor Zerby adjourned this portion of the meeting at 6:24 P.M. 4. CALL TO ORDER A. Oath of Office and Seating of the Council Administrator Joynes administered the Oath of Office to newly elected Mayor Scott Zerby, Councilmember Jennifer Labadie and Councilmember Debbie Siakel. Mayor Zerby called the meeting to order at 6:27 P.M. B. Roll Call CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 2 of 17 Present: Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Woodruff; Attorney Keane; City Administrator Joynes; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby Absent: None. C. Review Agenda There was consensus to approve the remainder of the agenda as presented. 5. RECESS TO RECEPTION FOR NEWLY ELECTED OFFICIALS Mayor Zerby recessed the meeting at 6:28 P.M. 6. RECONVENE REGULAR CITY COUNCIL MEETING Mayor Zerby reconvened the Regular City Council meeting at 7:00 P.M. 7. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolution Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 15-001, “A Resolution Setting the 2015 Regular Council Meeting Schedule for the City of Shorewood.” C. Travel Policy for Elected Officials D. Setting May 4 for the 2015 Open Book Meeting E. Accepting a Donation from Clarence Clofer Auxiliary Unit 259 Motion passed 5/0. 8. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 9. PUBLIC HEARING A. Proposed Improvements for Star Lane and Star Circle, City Project 14-11 Mayor Zerby opened the Public Hearing at 7:02 P.M. Engineer Hornby noted that this item relates to Item 13.C on the agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 3 of 17 Engineer Hornby explained this project as currently proposed includes the total reconstruction of Star Land and Star Circle with concrete curb and gutter, watermain extension and storm sewer improvements. The project location is north of Smithtown Road between Christopher Road and to the east of Fairway Drive. The roadways would be constructed to 28 feet wide measured back-of-curb to back-of-curb. Storm sewer will be installed to improve drainage. The City has received complaints about standing water, particularly at the intersection of Star Lane and Star Circle, but other areas as well. That standing water accelerated the deterioration of the roadways. Some inflow and infiltration (I&I) mitigation work will be done on the sanitary sewer system. It appears some improvements were made between 2007 and 2010. Watermain extension is being proposed from an existing stub at Smithtown Road under Star Lane and Star Circle. The 8-inch watermain would be extended to serve 13 properties in the project area that are currently served by private wells. Two properties in the project area adjacent to Smithtown Road already have water service available. New one-inch services would be installed to the right-of-way (ROW). Property owners would be responsible to connect to the system from their home to ROW. The total estimated project cost is $1,056,800. Of that $646,800 is for surface improvements; $50,800 is for sanitary sewer improvements; $178,400 is for watermain improvements; and, $180,800 is for storm sewer improvements. The surface improvements would be funded out of the Street Reconstruction Fund, the sanitary sewer improvements would be funded out of the Sanitary Sewer Fund; storm sewer improvements would be funded out of the Stormwater Management Fund; and the watermain extension would be 100 percent funded through assessments to the 13 benefitting parcels. The preliminary assessment estimate for each of the 13 properties is $13,723. Property owners of the fifteen properties in the project area were surveyed twice. The City sent a notice of Survey Monkey to the property owners. There were five responders; four of them wanted to know the assessment cost and one was not in favor of that. A resident mailer was then sent out and included a postage stamped return envelope and they were asked to complete a survey. Property owners were made aware that no response might be taken as being in favor of the project. There were seven responders; each wanted to know the assessment cost. The City received two comment cards from the handful of people who attended the resident meeting. The City had a neighborhood open house on December 4, 2014. Council received and accepted the Feasibility Report for the project and set the public hearing for tonight on December 8. Council will be asked to consider adopting one of two resolutions to order the project under Item 13.C on the agenda. One includes watermain extension as part of the project and the other does not. The intent is to complete the major part of the project by late summer or early fall of 2015. There will be an assessment hearing in September and the assessments will be certified to Hennepin County in November. Wear course and minor restoration items will likely be carried over into 2016. Hornby noted the next step in the process is for Council to adopt a resolution ordering the improvements and authorizing the preparation of plans and specifications under Item 13.C. Mayor Zerby explained that the City’s policy is to not assess for roadways and that is somewhat unique in the area. The cost of roadway improvements is borne by all Shorewood taxpayers. Many cities do assess for at least some portion of roadway reconstruction. The City’s policy is not to force water on any property owner but to ask them if they would like watermain extended when roadways are completely CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 4 of 17 reconstructed. That process involves removing the roadway surface, removing/replacing any bad soils, improving the foundation and then putting down the new roadway surface. That is the most cost efficient time to install watermain. That opportunity only comes every 30 – 50 years. It is Council’s responsibility to ask residents if they would like watermain extended at that time. He clarified that watermain extension is not necessarily a direct choice for property owners. Council has to take into consideration future owners of the properties in the project area. He stated from his perspective the City would like more users on its water system because it lowers the cost of infrastructure and ongoing maintenance of it. Zerby asked those who wish to speak to keep their comments to five minutes or less and to not repeat what has previously been said. Engineer Hornby reiterated the next step in this process is to order the improvements and authorize the preparation of plans and specifications. Councilmember Woodruff stated in April 2015 Council will be asked to approve plans; at that time Council can decide if it wants to authorize the advertisement for bids. At that time it can decide if it wants to solicit more input from the property owners. Engineer Hornby explained that once the final design work is complete there will be a better engineer’s estimate of what the watermain extension will cost and what the per property assessment will be. Mayor Zerby opened the Public Testimony portion of the Public Hearing at 7:12 P.M. Alan Vanderlinde, 5625 Star Lane, stated he had tried to find out what the average quarterly water utility bill is for City residents. He asked if anyone has that information. Director DeJong stated based on the most recent billing for the 1,336 connections in the City the average water usage is just less than 14,000 gallons per quarter per connection. That likely includes a few people that go south for the winter and that usage would likely be higher during the spring and summer months when there is more outdoor water usage. Mr. Vanderlinde asked for that to be converted to dollars and cents and noted that Engineer Hornby had provided him with the rates per gallon. Hornby stated he provided Mr. Vanderlinde with an example based on 27,000 gallons which is the amount that is used in permitting. Mr. Vanderlinde stated he had his well put in 24 years ago. He walked through the costs he incurred for doing that and how he calculated the costs for electricity to run his pump. Based on his calculations it has cost him $13.64 per month over the last 24 years for water. Director DeJong noted that the quarterly cost for City water at a consumption rate of 14,000 gallons per quarter is $44. Mayor Zerby noted that the City’s wells are inspected and tested annually. Most private wells are not tested annually. He explained that City water is not any softer than private well water. The City water does come from a deeper aquafer. It is certified as safe. He stated some residents in his neighborhood have found arsenic in their well water. He encouraged property owners served by private wells to have their water tested periodically. Mr. Vanderlinde stated that had been brought up and so he had his water tested; it is fine. He then stated that some people say being served municipal water improves the value of a property. Two properties in his neighborhood sold in what he thought was record time. He noted that he does not see the return on being served by municipal water. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 5 of 17 Mathew Tift, 5695 Star Lane, noted that his water bills are considerably more than Mr. Vanderlinde’s. He noted that when this was last considered in 2010 he supported extending watermain. He stated he had to replace his well two years ago for an approximate cost of $9,000. Yet, he continues to support watermain extension. He asked why watermain extension did not get done the last time it was considered and if it is seriously being considered again. Engineer Hornby explained that he has been told that there was quite a bit of opposition to the project in general the last time; both the roadway reconstruction and the extension of watermain. The roadways have come up again on the Capital Improvement Program (CIP) because of their deteriorated state. The roadways are rated annually and these two roadways are now classified as needing to be reconstructed. Director Brown stated there has been a shift in some residents’ attitudes west of Country Club Road. East of Country Club Road many of the areas are served by City water because that is how they were developed. When he first started with the City a number of people who lived to the west of Country Club Road who grew up with well water felt that having municipal water was not worth the expense. There has started to be a shift in demographics to the west and some people have moved in who had grown up with municipal water and want that amenity. He noted that it failed the last time because many of the property owners had lived there a long time and thought that well water was just fine. Mr. Tift asked if the survey nonresponses are be considered as being in favor of the extension. Councilmember Woodruff explained there are two components to this project (the same as the last time); one is the roadway reconstruction and the other is watermain extension. Last time a number of the residents in that area did not think the two roadways were in poor enough condition to reconstruct them. They thought patching them would be sufficient because of the low traffic volume. Watermain extension was not feasible if the roadways were not reconstructed. At that time there were a lot of property owners who were also not favor of watermain extension. It is his recollection that Council had told residents the project would be revisited in a few years. Milan Folkers, 5665 Star Circle, stated he has lived in his house since 1985. He noted this is his third attempt for water. He stated from his perspective it is not a matter of if watermain gets extended it is a matter of when. He then stated it is his recollection that the first time this was considered the assessment would have been $5,000 and then there would be a $3,000 connection fee. The second time the assessment would have been $10,000 and the connection fee would have been $8.000. This time it is more yet. He encouraged the City to move forward with watermain extension. In response to a question from Mr. Folkers, Mayor Zerby explained that the City will install a stub at the ROW and it is up to the property owner to pay to extend a connection to their house. Councilmember Woodruff noted the City does not require a property owner to hook up to City water. Mr. Vanderlinde asked if the property owner has a say on which side of the property the stub will be installed in front of. Engineer Hornby stated the first thing that is done is to find out which side of the house the well is on because that is often where service goes into the house and each property owner is asked which side they would like it on. Mr. Vanderlinde then asked if the existing line into the house can be used. Hornby explained some of the lines going to the house may be smaller. For a modern house generally a one inch line is run into the house. Mr. Vanderlinde stated if there is a one inch line then the sidewalk and landscaping would not have to be taken up. Hornby stated today there are trenchless ways of doing things that would not require disturbing lots of landscaping. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 6 of 17 Patricia Hauser, 5805 Minnetonka Drive, stated they have a well and the water does have arsenic in it. They do have water service available to them but they have chosen not to hook up to municipal water. She hopes they will continue to have that choice. She then stated they have friends who live along Strawberry Lane that have arsenic in their well water. She also stated it is nice that other property owners may also get the choice she has. Mayor Zerby closed the Public Testimony portion of the Public Hearing and the Public Hearing itself at 7:30 P.M. Discussion moved to Item 13.C on the agenda. B. Vacate Utility Easements Applicant: Bennett and Sharon Morgan Location: 5580 Woodside Lane This was discussed after Item 13.C on the agenda. Mayor Zerby opened the Public Hearing at 7:43 P.M. Director Nielsen explained that in the summer of 2014 Council approved the vacation of an existing easement on the property owned by the Morgans located at 5580 Woodside Lane. The Morgans had discovered that the sewer line had been constructed in the 1970s outside of the described easement. A property owner to the north initially agreed to the vacation but later decided it was not in his best interest to approve that. The Morgans’ builder has relocated the line and they have requested that the old easement be vacated and a new easement be granted where the new sewer line is. The originally adopted vacation resolution has been amended and is included in the meeting packet. He noted that staff recommends approval of the vacation. Seeing no one present to comment on the case, Mayor Zerby opened and closed the Public Testimony portion of the Public Hearing at 7:45 P.M. In response to a question from Councilmember Labadie, Director Nielsen explained the property owner to the north who agreed with the original vacation later realized that what was a City-owned sewer line would become his personal sewer line and he would have much more sewer line to maintain. What is now being proposed will not impact that property owner at all. Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 15-002, “A Resolution Amending Resolution No. 14-064 Vacating Certain Drainage and Utility Easement.” Motion passed 5/0. Mayor Zerby closed the Public Hearing at 7:47 P.M. 10. REPORTS AND PRESENTATIONS A. Report from Patricia Hauser, Humming for Bees, for a Pollinator Event Patricia Hauser, with Humming for Bees, noted she was present to present Humming for Bees’ idea about having a 2015 West Metro Pollinator Party. The highlights of her presentation are as follows. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 7 of 17 Bees are important because they exist, they are part of the balance of nature, and their pollinating  services give beautiful flowers, food variety and food security. Shorewood was the first city in the State of Minnesota to pass bee-safe policies and procedures.  Shorewood banned the use of systemic pesticides including neonicotinoids. The systemic  pesticides cause the entire plant to become infected (the roots, the stem, the leaves and the nectar). Shorewood agreed to plant bee-favored flowers. Representatives from Humming for Bees planted  clover on a couple of public sites in Shorewood. Shorewood educated its residents about bees and other pollinators. Since last February the City  published eight bee-related articles in its newsletter. A pollinator party is another way to educate people on the importance of bees and other  pollinators. It is also fun. She displayed a number of pictures of exhibits at the pollinator party some members from  Humming for Bees attended in 2014 in the City of Minneapolis and described what they were. The concept of the pollinator party is: to have it in a park setting; to have it from 5:00 P.M. – 8:00  P.M. on a weekday (Tuesday – Thursday) during July; to have various teaching stations; to have music, prizes and food; and to have lots of fun learning. Humming for Bees would like Shorewood to become a sponsor. People could help with the  planning. The City could help by advertising on its website and/or newsletter. The City could donate money, person power or space. If it was a sponsor it would be named as a sponsor on the Humming for Bees website. Ms. Hauser noted Humming for Bees hopes Shorewood becomes a sponsor. Ms. Hauser stated representatives from Humming for Bees made a short presentation during the Excelsior City Council meeting on January 5, 2015. That Council expressed interested in helping with advertising on Excelsior’s website and in its newsletter. Ms. Hauser then stated she had met with the Shorewood Communication/Recycling Coordinator and the Park & Recreation Coordinator the previous week regarding the parks in Shorewood. They all agreed the parks in Shorewood are not easy to find or well known. The Commons in Excelsior is. That is why Excelsior was approached. If it does not work out to use the Commons then one of the Shorewood parks, such as Badger Park, could be used. Councilmember Sundberg stated because Shorewood was the first city in the State of Minnesota to pass bee-safe policies and procedures she thought it was prudent to do something very interesting. She commented that she thought the Commons would be the better location for the event if the main purpose is to educate people. She asked if Humming for Bees could attract enough participants to make the pollinator party interesting. Ms. Hauser responded yes because the decline of pollinator bees is a serious problem. She stated she thought other cities would take action similar to Shorewood’s. She noted that some members of Humming for Bees belong to an organization called Minnesota Pollinators so they have a lot of connections. The Minnesota Landscape Arboretum is getting ready to open a bee center and maybe it would like to participate. She thought more people would want to participate than not. Councilmember Sundberg asked when people will know about the availability of the Commons. Ms. Hauser stated the information was left off at Excelsior City Hall earlier in the day. Humming for Bees asked Excelsior to consider waiving its rental fee because the group is a small, educational group. And, if CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 8 of 17 it can’t drop it entirely maybe reduce it to $30 which is what the Minnetonka School District pays for events it holds there. Councilmember Siakel stated Ms. Hauser’s tenacity, organization and passion for this makes her smile. She then stated what she hears Ms. Hauser say is if the Commons is not available then she would like Shorewood to make Badger Park and the Southshore Community Center available. She asked if City staff has been asked about the availability of those facilities. And if not, she encouraged them to do so as at least a back up site. Councilmember Woodruff expressed his support for doing something. Councilmember Labadie noted her preference is to hold the pollinator party in Shorewood. But, if it were to be held at the Commons then maybe having the event at a time when a children’s band is performing at the Commons may be good idea. That might draw more people to the party. Mayor Zerby stated he supports doing this and would like the City to possibly make a financial donation once more of the specifics about cost are known. He encouraged Ms. Hauser to reach out to the Lake Minnetonka Communications Commission (LMCC); he thought it would be an event the LMCC would like to video record and broadcast. That would be another way to further educate the public about the issue. Councilmember Sundberg stated she would like Shorewood to have display boards at the event about what has been happening in the City. 11. PARKS A. Report on the December 9, 2014 Park Commission Meeting Park Commissioner Sawtell reported on matters considered and actions taken at the December 9, 2015, Park Commission meeting (as detailed in the minutes of that meeting). B. Amendment to City Code for Park Dedication Fees Director Nielsen explained that during its December 9, 2014, meeting the Park Commission unanimously recommended an increase in the flat fee for park dedication fees. The City has the authority to require park dedication fees when a small property is developed or subdivided (three or fewer lots) to cover the cost of acquisition and development of the Park System. The City has not increased that flat fee for about six years. An increase from $5,000 to $6,500 is being recommended. That would put Shorewood’s fee on the high side of average. No change is proposed for the percentage of land that is required for larger development projects or cash in lieu of land. That land dedication amount will remain at 8 percent. The meeting packet contains a copy of an ordinance to that effect. Councilmember Siakel stated she can support an increase but she questioned the need for a 30 percent increase. Attorney Keane explained the Minnesota Supreme Court has addressed the issue of park dedication fees numerous times over many, many years. The Court concluded that a land dedication percentage of 10 percent is not unreasonable and that has been upheld. The City’s land dedication percentage of 8 percent is below market. The $5,000 flat fee per lot is also below what other developing communities are doing. What appears to be a 30 percent jump is from a base substantially below market to bring Shorewood’s fee CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 9 of 17 to roughly the median of what other communities are doing. The size of the increase is in large part because it has not been increased for a very long time. Director Nielsen stated it is prudent to reevaluate the flat fee every couple of years. Attorney Keane stated at $6,500 and if the land / cash dedication benchmark percentage were 10 percent that would put the value of an acre of land at $65,000. Land values are substantially higher than that in this community. The increase is quite defensible. Mayor Zerby asked if it would be simpler to go with a percentage rather than a flat fee so it does not have to be revisited every couple of years. Director Nielsen responded no. Nielsen explained a percentage is typically used on a development basis because the percentage is based on the raw land before any improvements have been made. The City has more minor subdivisions of two or three lots. In those instances the raw value is deceiving because there are streets in front of the property and the utilities have been put in. That makes it difficult to determine the raw market value of the land and the 8 percent is based on that value. With large developments the developer is putting in the improvements. It is simpler to go with a flat fee for minor subdivisions. Woodruff moved, Sundberg seconded, Adopting ORDINANCE NO. 518 “An Ordinance Titled License, Permit, Service Charges and Miscellaneous Fees” changing the flat rate park dedication fee to $6,500. Motion passed 5/0. 12. PLANNING A. Report on the January 6, 2015 Planning Commission Meeting Planning Commissioner Maddy reported on matters considered and actions taken at the January 6, 2015, Planning Commission meeting (as detailed in the minutes of that meeting). 13. ENGINEERING/PUBLIC WORKS A. Authorize Expenditure of Funds for Plow Equipment Skid Steer Director Brown explained the purchase of the plow and snow kit for the City’s skid steer is a routine purchase. Staff had intended to buy both from one vendor until it found out that it was cheaper to purchase the snow kit from Westside Tire. The plow will be purchased from Titan Equipment. The total purchase price for both items will be $6,481. There is $7,500 programed into the Capital Equipment Program for this purchase. Sundberg moved Siakel seconded, authorizing the purchase of a plow blade and snow kit for the City’s skid steer for an amount not to exceed $6,481. Motion passed 5/0. B. Consulting Engineer Services 2015 Rate Proposal Administrator Joynes explained the City received a letter from WSB & Associates Vice President Municipal Services Joe Kennedy asking the City to consider a 2.66 percent rate increase for 2015 for engineering services. WSB is having difficulty finding skilled helped in the vastly increased, intense construction climate. He noted he thought the 2.66 percent increase is reasonable and appears to be accepted by other communities that are served by WSB. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 10 of 17 Engineer Hornby clarified that the increase does not impact WSB’s current retainer fee of $4,000 per month; it remains the same. Councilmember Woodruff asked if there was an increase for 2014. Engineer Hornby stated he did not think so. Woodruff commented if there had been he would have had a small problem with the amount of the increase. Siakel moved, Labadie seconded, approving the consulting engineer services 2015 rate schedule as proposed. Motion passed 5.0. Discussion moved to Item 14.A on the agenda. C. Authorize Preparation of Plans and Specifications for Star Lane and Star Circle, City Project 14-11 This was discussed after Item 9.A on the agenda. Councilmember Woodruff stated he did not think the City had conducted a valid survey because some of the questions did not solicit hard yes/no answers. Even if hard yes/no questions had been asked the assessment estimate was not known. He suggested the City do another survey with very carefully worded questions and let people know the current assessment estimate. He stated he is not comfortable that property owners did not have an idea of what the assessment would be when they responded to the survey. Councilmember Siakel noted this project came before the property owners five years ago and based on their feedback the then Council decided not to move forward with it. She stated from her perspective the City needs to move forward with watermain extension as part of this project. She noted she is not in favor of continuing to reconstruct roads without extending watermain when it does not exist. She stated she thought it prudent to take a stance and extend watermain. She then stated she thought the assessment amount would not be significantly more after bid amounts are known. She questioned if doing another survey will influence Council’s decision about extending watermain. Engineer Hornby stated with 15 properties in the area the best return of surveys was seven. And that was for the second solicitation of feedback from property owners and it included a stamped envelope to return their feedback. Only five owners responded to the Survey Monkey survey. He explained the questions did not specifically ask if property owners wanted access to the City’s water system intentionally. Doing that does not give them a number to choose from. He noted that he cannot make people respond to a survey and he does not know if the response would be any better for another survey. He expressed his disappointment at the limited responders to the last few surveys independent of if they are for or against something. Councilmember Siakel stated that property owner Mr. Milan Folkers noted that this is the third time watermain extension has been considered for the Star Lane and Star Circle area and each time the cost to do so has increased substantially. She noted that she has a well and when she has the opportunity to connect to the City’s water system she will do so because she thought there would be value in doing so. In response to Mr. Alan Vanderlinde’s comments she stated she is amazed his well has lasted 24 years. She has had a lot of work done to her well. She noted that she does not favor doing another survey. She also noted she supports extending water main as part of the Star Lane and Star Circle reconstruction project as presented by staff. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 11 of 17 Councilmember Labadie noted she agrees with Councilmember Siakel. She stated she also does not think doing another survey would be of value. The responses and responders would likely be the same. She noted she supports moving forward with watermain extension. Councilmember Sundberg stated out of the seven responders there was one definite no and one maybe depending on the cost. The rest of the responders were a very clear yes from her vantage point. She thought the majority in the neighborhood want access to the City’s water system. She noted that she supports moving forward with the watermain extension. Councilmember Woodruff stated that based on the Survey Money results four of the five responders wanted to know what their assessment would be to extend watermain. And, all resident mailer responders wanted to know that also. From his perspective the responders did not say yes or know because they did not have enough information. He clarified that his reason for doing another survey is not to solicit more input; it is to give the property owners in the project area more facts and allow them to respond to the facts. He does not want the property owners to later complain that they did not know the cost. He questioned how Councilmember Sundberg arrived at her numbers. In response to a question from Councilmember Labadie, Engineer Hornby explained that there would still be an opportunity to revisit including watermain at the time Council decides to award the bid. He then explained that Council accepted the Feasibility Report and that is a public document. This evening’s public hearing was advertised. The property owners were noticed. That information included the assessment estimate. Hornby noted that some property owners have chosen not to participate in the public process. Mayor Zerby noted that at this step in the process he is comfortable with including watermain extension as part of the project. He stated there will be another opportunity to revisit watermain extension after bids are received. He then stated it has been the City’s policy to listen to residents. But deciding on watermain extension is not a democratic process. It is up to Council to make that decision. He noted that he thought extending watermain is the responsible thing to do. He also noted he is hearing more support for this project than there has been for other watermain extension projects. Councilmember Sundberg clarified that one survey responder indicated yes if it was affordable and one was maybe depending on the cost. There was one definitive no. She stated she thought the cost is affordable. She noted her support to move forward with watermain extension at this time. Councilmember Woodruff clarified that he supports including watermain extension in the final design that goes out for bids. He stated he wants to ensure property owners know the cost and have another opportunity to convey their perspective on watermain extension. He noted that he thought the property owners were generally in favor of that. He stated he does not want to have property owners in a future meeting say that the City forced the watermain extension on them without them knowing the cost. Woodruff moved, Siakel seconded, Adopting RESOLUTION NO. 15-003, “A Resolution Ordering the Project and Authorizing the Preparation of Plans and Specifications for Star Lane and Star Circle Improvements Including the Extension of Watermain, City Project No. 14-11.” Motion passed 5/0. Discussion returned to Item 9.B on the agenda. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 12 of 17 14. GENERAL/NEW BUSINESS A. Making Appointments to Certain Offices and Positions within the City of Shorewood for 2015 Mayor Zerby identified seven appointments he would like to change for 2015 when compared to 2014. There was Council consensus to accept those changes. Zerby moved, Woodruff seconded, adopting RESOLUTION NO. 15-004, “Making Appointments to Certain Offices and Positions within the City of Shorewood for the Year 2015.” 1. The following persons are appointed to the following offices and positions: a) Acting Mayor: Debbie Siakel Council Representatives to: b) Park Commission Liaison: January – June 2015: Kristine Sundberg July – December 2015: Debbie Siakel c) Planning Commission Liaison: January – June 2015: Jennifer Labadie July – December 2015: Dick Woodruff d) Metro Cities (AMM) and League of Minnesota Cities (LMC): Dick Woodruff e) Alternate Metro Cities (AMM & LMC): City Administrator f) Lake Minnetonka Communications Commission: Scott Zerby g) Alternate Lake Minnetonka Communications Commission: Debbie Siakel h) Minnetonka Family Collaborative Council: Jennifer Labadie i) Coordinating Committee South Lake Minnetonka Police Department: Mayor j) Alternate to Mayor on Coordinating Committee South Lake Minnetonka Police Department: Jennifer Labadie k) Excelsior Fire District Board Member: Debbie Siakel l) Alternate Excelsior Fire District Board Member: Dick Woodruff m) Investment Committee: None n) Personnel Committee: Debbie Siakel and Dick Woodruff o) Weed Inspector: Mayor p) Assistant Weed Inspector: Joe Lugowski 2. That the following other appointments are made: a) City Attorney: Timothy J. Keane, Kutak Rock LLP b) City Prosecutor: Ken Potts c) Emergency Preparedness Director: Per Police Board Decision 3. Official Depositories: Beacon Bank, 4M Fund & other Depositories as necessary 4. Official Newspaper: Sun Sailor. Notices may also be published in the Laker. 5. That the Blanket Bond (Official Bonds) is approved. That such appointments shall take effect on the date hereof and shall continue for the remainder of the year or until such time as a successor is appointed by the City Council. Motion passed 5/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 13 of 17 B. Deer Management Plan 2014 Summary Report Director Nielsen explained that during the 2014 Deer Management Program a total of 18 deer were harvested over four weekends. The count was down substantially when compared to previous years. The February 2014 aerial survey showed there were fewer dear in the City. The most of the deer were harvested on the Minnetonka Country Club property. Last year it was from sites 8 and 9. He noted that Three Rivers Park District is waiting for a little more snow to do the aerial survey this year. C. Selection of Auditor Firm Administrator Joynes explained the Auditor Selection Committee interviewed four firms that submitted Audit Proposals for Fiscal Years 2014, 2015 and 2016 on January 7, 2015. The Committee decided two firms should be considered by the full Council. The firms are: Abdo, Eick and Meyers (the City’s current auditing firm) and Clifton Larson Allen. The Committee thought both firms could provide the services the City needs. Over the three-year contract period the cost for services from Abdo, Eick and Meyers would be about $14,000 more. Council needs to decide if the cost difference is enough to quit using the firm the City has used for over 20 years. Councilmember Woodruff stated the reason the City put out requests for proposals (RFPs) is it had not done so for six years. He then stated that he and Mayor Zerby were the two Council representatives who interviewed the four firms. He noted that he has no issue with the work Abdo, Eick and Meyers has provided to the City. He stated the question before Council is if the $14,000 price premium is worth the comfort of working with a firm that knows how the City operates. Mayor Zerby commented that the interview process took four hours. He stated he agrees both firms were well qualified. He noted that he does not think there is a reason to change firms; Abdo, Eick and Meyers has served the City well. It is very familiar with the City, the City’s practices and City staff. He does not think this is an area where a decision should be expense driven. Councilmember Siakel stated the $14,000 price difference over a three-year period is a nominal expense. She noted that Abdo, Eick and Meyers is the same firm that is used by the Excelsior Fire District and the Excelsior Firefighters Relief Association. She also noted she supports staying with the current firm. Councilmember Sundberg stated she can support staying with Abdo, Eick and Meyers and noted that Clifton Larson Allen is also well regarded. Councilmember Labadie stated that although she thinks $14,000 is a lot of money she does not think that being spread out over three years is enough reason to drop Abdo, Eick and Meyers knowing how familiar they are with the City. Siakel moved, Woodruff seconded, selecting Abdo, Eick and Meyers to provide audit services for Fiscal Years 2014, 2015 and 2016. Motion passed 5/0. D. Planning Consulting Services Administrator Joynes explained that Mayor Zerby, Councilmember Sundberg, Attorney Keane and Director Nielsen interviewed two firms, HKgi/SRF and Stantec Consulting Services, Inc., for consideration in providing planning consulting services for the Minnetonka Country Club (MCC) residential development project and the environment around it. Both firms are extremely qualified and well thought of in the Twin Cities area. The four interviewers have unanimously recommended moving CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 14 of 17 forward with Stantec and Senior Principal John Shardlow to provide those services for a fee of $79,445. Stantec’s bid was significantly higher than the other firms. The component in the proposal dealing with a possible EAW (Environmental Assessment Worksheet) and communications activities were eliminated and that reduced the cost. Mr. Shardlow brings a wealth of experience in this area and he had used him on a number of major contentious land use issues. Councilmember Sundberg stated she thought both firms were good. She then stated that Mr. Shardlow convinced her that he could manage a difficult process and this project could turn into a difficult process. She thought he could manage it from the citizen point of view and the developer point of view. She noted she has heard nothing but rave reviews about Mr. Shardlow and good reviews about the other firm as well. Councilmember Woodruff stated he would be okay with Stantec. He asked what items in the proposal will not be done if Stantec is selected to do the work. Administrator Joynes explained the EAW work was removed and the cost for that ranged from $15,000 to $30,000 and the website communications services component (basically maintaining a website) at a cost of $7,000 was removed. Joynes stated there are different ways an EAW could be done and one may not be needed. Attorney Keane it could be done by the developer’s consultant and then reviewed by the City’s. Woodruff noted that the City of Orono had to do an EAW for one of its golf course redevelopment projects. Councilmember Labadie stated the Planning Commission wants to meet with the consultant at least a few times throughout the project. Attorney Keane noted the proposal suggests a range of meetings and he stated he thought there is enough give in the schedule to make that doable. Director Nielsen noted that the Planning Commission has asked to meet with the consultant about the preapplication stage of the Comprehensive Plan amendment and that cost could be covered through that application process. Labadie noted that the Commissioners are very serious about looking at every angle of the project. Councilmember Sundberg noted that the proposal specifically talks about the role of the Planning Commission. Councilmember Woodruff concurred. Administrator Joynes noted that he and Attorney Keane are in the process of writing an agreement for the developer that would reimburse the City for the majority of its costs associated with the project including the majority of the consultant’s costs. Joynes noted that this is a very fluid process. He stated the outline the consultant put down for the meeting schedule is subject to revision. There is an urgency to start meeting sooner than anticipated because of some recent and upcoming events. He noted that the proposal is a form that Mr. Shardlow had. Yet, it is well understood that things will change as the work moves forward. There is flexibility in having more meetings and doing more work. Councilmember Siakel expressed her appreciation for people taking the time to interview the firms. Siakel moved, Woodruff seconded, authorizing the hiring of Stantec Consultant Services Inc. and Senior Principal John Shardlow to provide planning consulting services for the upcoming Minnetonka Country Club residential development project for an amount not to exceed $79,500. Motion passed 5/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 15 of 17 E. Alternate Energy Project Work Plan Engineer Hornby explained that during its December 8, 2014, meeting Council directed staff to work with the CR Planning/Orange Environmental team and prepare a work plan summary for the for the renewable energy alternatives study. There was not a clear understanding if Council wanted to do only what was covered by the base fee of $18,482 or also purchase some of the optional services identified. The meeting packet contains a copy of a work plan summary and it indicates that the first task for CR Planning is to prepare a work plan summary and define the scope of the study. The proposal has identified about $4,000 of in-kind services and those services are included in the base fee. The optional additional tasks would cost $7,900 bringing the total cost to $26,382. The City can wait on the optional services or address them as they came up in the study. Or they could be approved at this time. The packet includes a description of each of the tasks and associated options. He noted staff is seeking Council direction. Councilmember Sundberg stated the City is having this study done once. Therefore, she would like to move forward with Option 1 and Option 2 for Task 2 City Facility Energy Analysis. She wants the study to be complete. She noted that greenhouse gases and carbon emissions are a growing concern. Councilmember Woodruff concurred. Councilmember Woodruff stated he has concern about doing Task 3 Assess Private Sector (Residential and Commercial) Renewable Energy Options. He thought it would be interesting to read about the findings but he questioned what the City would do about it because it affects private property and private users. He clarified that he is not saying he will not vote in favor of what is being proposed if that Task is included. Engineer Hornby explained the purpose of Task 3 is to target some areas where the properties could be used in partnership with the property owner as a renewable energy source. Woodruff stated the proposal states “The team will assess the private sector (commercial / residential) energy use within the City including utility (electric and natural gas) usage by sector and measurements of non-utility energy use.” He interprets that to mean they will assess the use on private property. Hornby clarified he does not think they will physically inspect the property. Councilmember Sundberg stated there are many community energy programs being done and some of them do entail private properties. Sundberg stated she wants to leave that in and noted she is not sure they would find any good prospects. Sundberg moved, Siakel seconded, approving the renewable energy alternatives study work plan with the proposed tasks and optional services. Motion passed 5/0. Mayor Zerby recessed the meeting at 8:49 P.M. Mayor Zerby reconvened the meeting at 8:52 P.M. 15. OLD BUSINESS 16. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trail Schedule Engineer Hornby noted the meeting packet contains a copy of the Trail Schedule. 2. November 2014 Monthly Budget Report CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 16 of 17 Director DeJong noted the meeting packet contains a copy of the November 2014 Monthly Budget report. 3. January 29, 2015, Retreat Administrator Joynes explained that after extensive discussion amongst staff, with Attorney Keane and with Planning Consultant John Shardlow staff is recommending that the first two to three hours at the beginning of the January 29 Council and staff retreat be dedicated to discussing the Minnetonka Country Club (MCC) project in order to attempt to get everyone in sync. But, doing that will limit the discussion about other topics. He had provided a list seven other topics that could hopefully be discussed to some extent during the retreat. They were not listed in any order of priority. Those topics that are not time sensitive could be discussed during work sessions this coming spring. Other Director Brown stated there had been electrical issues at Cathcart Park and there had been a watermain break. He noted the Arctic Fever event will be held this weekend. Information about the schedule and location of events can be found on the City’s website. Mayor Zerby noted it is a multi-city event. Engineer Hornby reminded people that during the design phase of the Star Lane and Star Circle roadway improvements project there will be another open house to engage property owners again. Councilmember Woodruff asked about the status of discussions with the Minnehaha Creek Watershed District (MCWD) about Enchanted Lane. Director Brown explained the MCWD has a plan and site to do flood mitigation. He thought there will be a cooperative agreement between the MCWD, Shorewood, the City of Minnetrista and either the Minnesota Department of Transportation or Hennepin County. Engineer Hornby stated that Metropolitan Council Environmental Services (MCES) representatives have indicated that the soil investigation at the proposed Excelsior Boulevard trail retaining wall site has been completed. He noted that from this point on MCES wants the City to drive that project if it wants to continue with the proposed slope design. MCES is willing to include it as a change order in its project. The City can obtain a price from MCES’ contractor and if the City does not like the bid it can obtain a bid from other contractors. He noted that MCES is reaching the upper end of its finance limit and therefore it prefers the City provide the design service. He stated that will on the agenda for the next Council meeting or the one after that. Director DeJong stated that staff is doing year-end conversion activities and payroll related activities on the financial system that was installed in 2014. Utility bills will be mailed out this week. The credit card payment capability will be made available to residents at the end of this week. Director Nielsen noted there is a Park Commission meeting scheduled for January 13 and a Planning Commission meeting is scheduled for January 20. Administrator Joynes noted that the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee will meet on January 14 to interview two candidates for the SLMPD interim chief of police position. The SLMPD member City Administrators/Manager vetted a number of candidates and narrowed the selection down to two. After interviewing the candidates the Committee will open up a formal meeting and make a final selection. That individual should be on board by the end of January. That individual will start the process of conducting an organizational audit and assessing what qualities the SLMPD member cities want in the next chief. Both meetings are open meetings. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 12, 2015 Page 17 of 17 B. Mayor and City Council 17. ADJOURN Sundberg moved, Woodruff seconded, Adjourning the City Council Regular Meeting of January 12, 2015, at 9:01 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL EXECUTIVE SESSION COUNCIL CHAMBERS MONDAY, JANUARY 12, 2015 IMMEDIATELY FOLLOWING REGULAR COUNCIL MEETING 1. CONVENE CITY COUNCIL EXECUTIVE SESSION Mayor Zerby called the meeting to order at 9:06 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Woodruff; Attorney Keane; and City Administrator Joynes Absent: None B. Review Agenda Woodruff moved, Siakel seconded, approving the agenda as presented. Motion passed 5/0. The purpose of the executive session was to discuss the legal options for the Southshore Center. The session was closed pursuant to Minn. Stat. 13d.05 Subd. 3. Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Woodruff; Attorney Keane; and Administrator Joynes were in attendance. 2. SOUTHSHORE CENTER DISCUSSION OF LEGAL OPTIONS 3. ADJOURN Siakel moved, Woodruff seconded, Adjourning the City Council Executive Session of January 12, 2015, at 9:35 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: January 26, 2015 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 61149 - 61160 & ACH 42,353.92 Pending Checks & ACH 1,055,355.30 Total Claims $1,097,709.22 We have also included a payroll summary for the payroll period ending January 11th, 2015. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. According to adopted policy the Finance Department will pay claims again prior to year end. This is because we have over one month between claims lists and may not otherwise meet the state statutory deadline of paying claims in a timely fashion. Accounts Payable Check Detail User: Mnguyen Printed: 01/22/2015 - 1:37PM Check Number Check Date Amount 12 - AFSCME COUNCIL 5 - UNION DUES Line Item Account 0 01/14/2015 Inv January -2015 Line Item Date Line Item Description Line Item Account 01/14/2015 PR Batch 00001.01.2015 Union Dues -Jan 700 -00- 2182 -0000 318.32 Inv January -2015 Total 318.32 0 Total: 318.32 12 - AFSCME COUNCIL 5 - UNION DUES Total: 318.32 419 - COMMUNITY BANI{ CIIASKA Line Item Account 61149 01/14/2015 Inv 2015 -IISA Line Item Date Line Item Descri to ion Line Item Account 01/14/2015 2015 - HSA - ,Brett & Amanada Baumann 700 -00- 2183 -0000 1,593.12 Inv 2015 -HSA Total 1,593.12 61149 Total: 1,593.12 419 - COMMUNITY BANK CHASKA Total: 1,593.12 5 - EFTPS - FEDERAL W/H Line Item Account 0 01/14/2015 Inv 01142015 Line Item Date Line Item Description Line Item Account 01/14/2015 PR Batch 00001.01.2015 Federal Income Tax 700 -00- 2172 -0000 4,662.09 01/14/2015 PR Batch 00001.01.2015 FICA Employee Portion 700 -00- 2174 -0000 3,063.41 O1/14/2015 PR Batch 00001.01.2015 FICA Employer Portion 700 -00- 2174 -0000 3,063.41 01/14/2015 PR Batch 00001.01.2015 Medicare Employee Portion 700 -00- 2174 -0000 716.48 01/14/2015 PR Batch 00001.01.2015 Medicare Employer Portion 700 -00- 2174 -0000 716.48 Inv 01142015 Total 12,221.87 0 Total: 12,221.87 5 - EFTPS - FEDERAL W/H Total: 12,221.87 AP -Check Detail (1/22/2015 - 1:37 PM) Page 1 Check Number Check Date Amount 2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account 61150 01/14/2015 Inv 01142015 Line Item Date Line Item Descri tp ion Line Item Account 01/14/2015 PR Batch 00001.01.2015 Deferred Comp Flat Amount 700 -00 -2176 -0000 2,875.00 Inv 01142015 Total 2,875.00 61150 Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Total: 11- MINNESOTA DEPARTMENT OF REVENUE Line Item Account 0 01/14/2015 Inv 01142015 Line Item Date Line Item Description 01/14/2015 PR Batch 00001.01.2015 State Income Tax Inv 01142015 Total 0 Total: 11 - MINNESOTA DEPARTMENT OF REVENUE Total: 298 - MINNESOTA DEPARTMENT OF LABOR & INDUSTRY Line Item Account 61151 01/14/2015 Inv 21659053220 Line Item Date Line Item Description 12/31/2014 Quarterly Surcharge Permit - 4th Qtr -2014 Inv 21659053220 Total 61151 Total: 298 - MINNESOTA DEPARTMENT OF LABOR & INDUSTRY Total: 7 - MINNESOTA LIFE Line Item Account 0 01/14/2015 Inv January -2015 Line Item Date Line Item Descri tp lon 01/14/2015 PR Batch 00001.01.2015 Life Insurance -Jan Inv January -2015 Total Line Item Account 700 -00- 2173 -0000 Line Item Account 101 -00- 2085 -0000 Line Item Account 700 -00- 2180 -0000 2,875.00 2,875.00 1,938.17 1,938.17 1,938.17 1,938.17 2,154.49 2,154.49 2,154.49 2,154.49 396.25 396.25 0 Total: 396.25 AP-Check Detail (1 /22/2015 - 1:37 PM) Page 2 Check Number Check Date 7 - MINNESOTA LIFE Total: 10 - NCPERS MINNESOTA Line Item Account 61152 01/14/2015 Inv January -2015 Line Item Date Line Item Description 01/14/2015 PR Batch 00001.0 1.2015 PERA Life -Jan Inv January-2015 Total 61152 Total: 10 - NCPERS MINNESOTA Total: 9 - PERA Line Item Account 0 01/14/2015 Inv 01142015 Line Item Date Line Item Description 01/14/2015 PR Batch 00001.01.2015 MN -PERA Deduction 01/14/2015 PR Batch 00001.01.2015 MN PERA Benefit Employer Inv 01142015 Total 0 Total: 9 - PERA Total 296 - STATE OF MN -MN DEPT. OF HEALTH Line Item Account 61153 01/14/2015 Inv 4th Qtr -2014 Line Item Date Line Item Description 12/31/2014 Water Surcharge- 4th Qtr Inv 4th Qtr -2014 Total 61153 Total: 296 - STATE OF MN -MN DEPT. OF IIEALTH Total: 1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account 0 01/14/2015 Inv 01.142015 Line Item Date Line Item Description 01/14/2015 PR Batch 00001.01.2015 Health Savings Account Inv 01142015 Total AP -Check Detail (1/22/2015 - 1:37 PM) Line Item Account 700 -00- 2180 -0000 Line Item Account 700 -00- 2175 -0000 700 -00- 2175 -0000 Line Item Account 601 -00- 2081 -0000 Line Item Account 700 -00 -2183 -0000 Amount 396.25 16.00 16.00 16.00 16.00 3,385.04 3,905.82 7,290.86 7,290.86 7,290.86 2,151.00 2,151.00 2,151.00 2,151.00 8,518.89 8,518.89 Page 3 Check Number Check Date 0 Total: 1 - WELLS FARGO HEALTH BENEFIT SVCS Total: Total: Amount 8,518.89 8,518.89 39,473.97 AP -Check Detail (1122 /2015 - 1:37 PM) Page 4 Accounts Payable Check Detail User: Mnguyen Printed: 01/22/2015- 1:58PM Check Number Check Date Amount 286 - MIDWEST MAILING SYSTEMS INC Line Item Account 0 01/14/2015 Inv 74159 Line Item Date Line Item Description Line Item Account 12/31/2014 Utility- Postage -4th Qtr 601 -00- 4208 -0000 520.00 12/31/2014 Utility-Svc- 4tli Qtr 601 -00 -4400 -0000 137.95 12/31/2014 Utility - Postage - 4th Qtr 611 -00- 4208 -0000 520.00 12/31/2014 Utility -Svc- 4th Qtr 611 -00- 4400 -0000 137.95 12/31/2014 Utility- Postage- 4th Qtr 621 -00- 4208 -0000 222.87 12/31/2014 Utility -Svc- 4t1i Qtr 621 -00- 4400 -0000 59.15 12/31/2014 Utility- Postage- 4th Qtr 631 -00- 4208 -0000 222.87 12/31/2014 Utility -Svc- 4th Qtr 631 -00 -4400 -0000 59.16 Inv 74159 Total 1,879.95 0 Total: 1,879.95 286 - MIDWEST MAILING SYSTEMS INC Total: 1,879.95 Total: 1,879.95 AP -Check Detail (1/22 /2015 - 1:58 PM) Page I Accounts Payable Cheek Detail User: Mnguyen Printed: 01/22/2015 - 1:38PM Check Number Check Date Amount 458 - BAUMANN, BRETT Line Item Account 61154 01/22/2015 Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32- 4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61154 Total: 125.00 458 - BAUMANN, BRETT Total: 125.00 184 - FASCHING, GREGORY Line Item Account 0 01/22/2015 hry 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32- 4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 0 Total: 125.00 184 - FASCHING, GREGORY Total: 125.00 417 - HANSON, ROBERT Line Item Account 61155 01/22/2015 Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32- 4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61155 Total: 125.00 417 - HANSON, ROBERT Total: 125.00 263 - LUGOWSKI, JOSEPH Line Item Account 61156 01/22/2015 AP -Check Detail (1/22/2015 - 1:38 PM) Page I Check Number Check Date Amount Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32- 4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61156 Total: 125.00 263 - LUGOWSKI, JOSEPH Total: 125.00 470 - MASON, BRADLEY Line Item Account 61157 01/22/2015 Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 1.01 -32- 4245 -0000 125.00 Inv 2015- Cloth'I'otal 125.00 61157 Total: 125.00 470 - MASON, BRADLEY Total: 125.00 334 - POUNDER, CHRIS Line Item Account 61158 01/22/2015 Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32 -4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61158 Total: 125.00 334 - POUNDER, CHRIS Total: 125.00 341 - RANDALL, DANIEL Line Item Account 61159 01/22/2015 Inv 2015 -Cloth Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32- 4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61159 Total: 125.00 341 - RANDALL, DANIEL Total: 125.00 AP -Check Detail (1/22/2015 - 1:38 PM) Page 2 Check Number Check Date 366 - STARK, BRUCE Line Item Account 61160 01/22/2015 Inv 2015 -Cloth Amount Line Item Date Line Item Description Line Item Account 01/01/2015 2015 -Cloth 101 -32 -4245 -0000 125.00 Inv 2015 -Cloth Total 125.00 61160 Total: 125.00 366 - STARK, BRUCE Total: 125.00 Total: 1,000.00 AP -Check Detail (1/22/2015 - 1:38 PM) Page 3 Payroll G/L Distribution Report User: Mnguyen Batch: 00001.01.2015 - PR 01112015 CITY OF SHOREWOOD Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00 -1010 -0000 0.00 63,953.71 CASH AND INVESTMENTS 101 -13- 4101 -0000 8,308.32 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 264.00 0.00 PART -TIME 101 -13- 41.21 -0000 623.16 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 642.03 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 5,672.51 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 14.46 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 4,283.30 0.00 FULL-TIME REGULAR 101 -15- 4121 -0000 321.25 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 305.68 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 2,220.96 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 13.15 0.00 WORKERS COMPENSATION 101 -18- 4101 - 0000 6,659.44 0.00 FULL -TIME REGULAR 101 -18 -4121 -0000 499.47 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 463.78 0.00 FICA CONTRIB - CITY SHARE 101 -18 -4131 -0000 950.00 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 22.79 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 3,493.32 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 261.96 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 217.40 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 475.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 17.29 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 8,472.50 0.00 FULL- TIME REGULAR 101 -32- 4102 -0000 27.64 0.00 OVERTIME 101 -32- 4105 -0000 347.64 0.00 STREET PAGER PAY 101 -32- 4121 -0000 663.59 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 - 0000 689.87 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 3,295.48 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 333.50 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 3,514.73 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 19.68 0.00 OVERTIME 101 -33- 4121 -0000 265.08 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 202.24 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 106.24 0.00 WORKERS COMPENSATION PR - GIL Distribution Report (0 1/14/2015 - 3:41 PM) Page ,I - Account Number Debit Amount Credit Amount Description 101 -52- 4101 -0000 6,336.38 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 475.23 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 431.04 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 836.73 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 200.18 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,334.31 0.00 FULL -TIME REGULAR 101 -53- 4103 -0000 422.58 0.00 PART -TIME 101 -53- 4121 -0000 100.06 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 129.25 0,00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 18.02 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 2.47 0.00 WORKERS COMPENSATION FUND Total: 63,953.71 63,953.71 FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 1,307.09 CASH AND INVESTMENTS 201 -00- 4101 -0000 710.85 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 302.88 0.00 OVERTIME 201 -00- 4103 -0000 130.00 0.00 PART -TIME 201 -00- 4121 -0000 76.04 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 85.31 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 2.01 0.00 WORKERS COMPENSATION FUND Total: 1,307.09 1,307.09 FUND 601 Water Utility 601 -00 -1010- 0000 0.00 6,040.67 CASH AND INVESTMENTS 601 -00- 4101 -0000 3,815.91 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 233.82 0.00 OVERTIME 601 -00- 4105 -0000 173.82 0.00 WATER PAGER PAY 601 -00- 4121 -0000 316.75 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 306.90 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 1,075.61 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 117.86 0.00 WORKERS COMPENSATION FUND Total: 6,040.67 6,040.67 FUND 611 Sanitary Sewer Utility 611 -00 -1010 -0000 0.00 4,487.45 CASH AND INVESTMENTS 611 -00- 4101 -0000 2,713.18 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 173.82 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 216.57 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 227.18 0.00 FICA CONTRIB - CITY SHARE 611 -00 -4131 -0000 1,075.61 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 81.09 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (01/14/2015 - 3:41 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 4,487.45 4,487.45 FUND 621 Recycling Utility 621 -00 -1010 -0000 0.00 420.35 CASH AND INVESTMENTS 621 -00- 4101 -0000 312.77 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 23.45 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 17.63 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 66.50 0.00 EMPLOYEE INSURANCE - CITY FUND Total: 420.35 420.35 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,313.50 CASH AND INVESTMENTS 631 -00- 4101 - 0000 843.25 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 63.21 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 61.58 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 340.20 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 5.26 0.00 WORKERS COMPENSATION FUND Total: 1,313.50 1,313.50 FUND 700 Payroll Clearing Fund 700 -00 -1010 -0000 77,445.48 0.00 CASH AND INVESTMENTS 700 -00 -2170 -0000 0.00 32,357.86 GROSS PAYROLL CLEARING 700 -00- 21.71 -0000 0.00 8,064.88 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,662.09 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,938.17 ST'AL'E WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,559.78 FICA /MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 7,290.86 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 2,875.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 916.30 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DF,P CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 412.25 LIFE INSURANCE 700 -00- 2181 -0000 0.00 745.96 DISABILITY INSURANCE 700 -00- 2182 -0000 0.00 318.32 UNION DUES 700 -00 -2183 -0000 0.00 10,112.01 HEALTH SAVINGS ACCOUNT FUND Total: 77,445.48 77,445.48 Report Total: 154,968.25 154,968.25 PR - G/L Distribution Report (01/14/2015 - 3:41 PM) Page 3 Acc Computer Check Proof List by Vendor User: Mnguyen Printed: 01/22/2015 - 1:22PM Batch: 000 Invoice Descrip Amount Vendor: 101 AAA STRIPING SERVICE COMPANY 101 -53 -4246 -0000 PV2 &F - 01459 -95 P.V. #2 & Final- ProjecetNo.- 01459- 95- 2014Pavemer 711.59 Check Check 711.59 Vendor: 107 ALLIED BLACKTOP COMPANY General PV2 &F - 01459 -91 P.V. #2 & Final - Project No01459 -91 -2014 Sealcoat 14,513.77 General Check 14,513.77 Vendor: 122 BLANCHARD CATERING INC Nov -06 -14 -Event Nov -06 -14 Event - Appetizers 416.23 Non -Dept Check 416.23 201 -00- 4223 -0000 Vendor: 125 BOYER TRUCKS PARTS 921464 Lamp 44.91 924295 Wiper Blades 33.14 Pub Works Check 78.05 101 -32- 4221 -0000 Vendor: 129 LAWRENCE BROWN 01/26/2015 MRWA - Hanson MN Rural Water Assn.- Training -Rob Hanson 275.00 QMark- Heater Replacement Heater- Utility Room 315.00 Check 590.00 601 -00- 4396 -0000 Vendor: 134 CARQUEST AUTO PARTS 01/26/2015 6974- 240871 V Belt Return -23.09 6974- 241049 Clamp & Electric 21.88 6974- 241602 Wipers 22,38 Trail Check 21.17 Vendor: 137 CENTURY LINK 612E451785 -JA15 612 -E45- 1785- BldrBrdg 294.00 612E458019 -JA15 612 -E45- 8019 -SE Areas 220.50 Check 514.50 01/12/2015 Vendor: 139 CHARD TILING & EXCAVATING Non -Dept PV10 &F- 01459 -69 P.V. #10 &Final- ProjectNo.- 01459 -69- Smithtown Rd 56,470.15 Non -Dept Check 56,470.15 601 -00- 4262 -0000 Vendor: 144 CITY OF EXCELSIOR 4th Qtr- 2014 -WA Quarterly Water Usage - 4th Qtr -2014 3,911.21 01/26/2015 Check 3,911.21 General Vendor: 146 CITY OF MINNETONKA 4th Qtr -2014 5350 Vine Hill Rd - 4th Qtr -2014 31.68 4th Qtr -2014 5366 Vine Hill Rd - 4th Qtr -2014 55.63 4th Qtr -2014 5490 Vine Hill Rd - 4th Qtr -2014 36.40 Check 123.71 Vendor: 147 CITY OF MOUND 1 st Qtr -2015 2015 - Fire Payment - Ist Qtr 5,812.00 Check 5,812.00 City of - t Y. f o ♦ o Payment Acet Fund Dept Check 01/26/2015 404 -00- 4620 -0007 Street Cap Non -Dept Check 01/26/2015 404 -00- 4620 -0006 Street Cap Non -Dept Check 01/26/2015 101 -53 -4246 -0000 General Recreation Check 01/26/2015 101 -32- 4221 -0000 General Pub Works 01/26/2015 101 -32- 4221 -0000 General Pub Works Check 01/26/2015 601 -00- 4331 -0000 Water Non -Dept 01/26/2015 201 -00- 4223 -0000 SSC Non -Dept Check 01/26/2015 101 -32- 4221 -0000 General Pub Works 01/26/2015 101 -32- 4221 -0000 General Pub Works 01/26/2015 101 -32- 4221 -0000 General Pub Works Check 01/26/2015 601 -00- 4396 -0000 Water Non -Dept 01/26/2015 601 -00- 4398 -0000 Water Non -Dept Check 01/26/2015 406 -00- 4620 -0001 Trail Non -Dept Check 01/12/2015 601 -00 -4261 -0000 Water Non -Dept Check 01/12/2015 601 -00- 4262 -0000 Water Non -Dept 01/12/2015 601 -00- 4262 -0000 Water Non -Dept 01/12/2015 601 -00- 4262 -0000 Water Non -Dept Check 01/26/2015 101 -22- 4400 -0000 General Fire Invoice Descrip Amount Payment Acct Fund Dept Vendor: 148 CITY OF SHORIWOOD Check 4th - Qtr -2014 5735 Ctry Club Rd- 4th Qtr -2014 141.14 01/12/2015 201 -00- 4380 -0000 SSC Non -Dept Check 141.14 Vendor: 149 CITY OF TONKA BAY Check 4th Qtr -2014 Quarterly Water - 4th Qtr 454.84 01/26/2015 601 -00- 4260 -0000 Water Non -Dept 4th Qtr -2014 Quarterly Sewer - 4th Qtr 380.07 01/26/2015 611 -00 -4400 -0000 Sewer Non -Dept Check 834.91 Vendor: 150 CLASSIC CLEANING COMPANY Check 21680 City Hall -,Tan 495.00 01/26/2015 101 -19- 4400 -0000 General Mun Bldg 21681 Public Works -Jan 295.00 01/26/2015 101 -32- 4400 -0000 General Pub Works Check 790.00 Vendor: 159 CULLIGAN BOTTLED WATER Check December -2014 Drinking Water - Dec 64.07 01/12/2015 101 -19- 4245 -0000 General Mun Bldg Check 64.07 Vendor: 163 DELEGARD TOOL COMPANY Check 967203 Electrical Drill 182.08 01/26/2015 101 -32- 4240 -0000 General Pub Works Check 182.08 Vendor: 167 ECM PUBLISHERS INC Check 177260 PHN- 121014 Star Lane Cir 7162 01/26/2015 101 -13- 4351 -0000 General Admin Check 73.62 Vendor: 185 FEDEXKINKO'S Check 077000005551 Plans Copy - Property Owner 103.50 01/26/2015 101 -24- 4351 -0000 General Insp Check 103.50 Vendor: 186 FERGUSON WATERWORKS No.2516 Check 0123934 Water Meters 535.07 01/26/2015 601 -00 -4265 -0000 Water Non -Dept Check 535.07 Vendor: 425 FIRST AMERICAN TITLE INS. CO. NAT'L COMMERCIAL SVC Check 754 - 1327242036 25365 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242045 25335 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242046 25295 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754 - 1327242047 25235 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754 - 1327242049 25015 - Smithtown Road 80.00 01/2612015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242050 25005 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242052 24945 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242054 24905 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242060 25525 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242061 5705 Eureka Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242064 25445 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754- 1327242065 25405 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 754 - 1327242066 24845 - Smithtown Road 80.00 01/26/2015 406 -00 -4620 -0008 Trail Non -Dept 754- 1327242067 24785 - Smithtown Road 80.00 01/26/2015 406 -00 -4620 -0008 Trail Non -Dept 754 - 1327242068 24725 - Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Noll -Dept 754 - 1327242083 25565 Smithtown Road 80.00 01/26/2015 406- 004620 -0008 Trail Non -Dept 754 - 1327242085 25575 Smithtown Road 80.00 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept Check 1,360.00 Vendor: 191 CHRISTINE A. FREEMAN Check CC- 20150109 2014- City Council Meetings 7,900.00 01/13/2015 101 -13- 4400 -0000 General Admin PLNG- 20150109 2014 - Planning Commission Meetings 2,830.00 01/13/2015 101 -18- 4400 -0000 General Planning Check 10,730.00 Invoice Descrip Amount Payment Acct Fund Dept Vendor: 192 G & K SERVICES Check 1006175977 P.W. 232.71 01/12/2015 101 -32- 4400 -0000 General Pub Works 1006301199 C.H. 57.57 01/12/2015 101 -19- 4400 -0000 General Mun Bldg December -2014 C.H. 112.58 01/12/2015 101 -19 -4400 -0000 General Mun Bldg December -2014 P.W. 1,245.90 01/12/2015 101 -32 -4400 -0000 General Pub Works December -2014 SSCC 58.13 01/12/2015 201 -00- 4400 -0000 SSC Non -Dept Check 1,706.89 Vendor: 200 GOPHER STATE ONE, CALL Check 127139 -Addt Nov 0.20 01/12/2015 601 -00- 4400 -0000 Water Non -Dept 127139 -Addt Nov 020 01/12/2015 611 -00 -4400 -0000 Sewer Non -Dept 127139 -Addt Nov 0.20 01/12/2015 631 -00- 4400 -0000 Storm Water Non -Dept 130749 Annua Fee 33.34 01/26/2015 631 -00- 4433 -0000 Storm Water Non -Dept 130749 Annua Fee 33.33 01/26/2015 601 -00- 4433 -0000 Water Non -Dept 130749 Annua Fee 33.33 01/26/2015 611 -00- 4433 -0000 Sewer Non -Dept Check 100.60 Vendor: 206 TWILA GROUT Check 2015- ArcFev 2015 Arctic Fever Supplies & Mileage 57.02 01/26/2015 101 -53 -4441 -0000 General Recreation Check 57,02 Vendor: 207 H & L MIESABI COMPANY Check 63397 Cutting Edges 553.68 01/26/2015 101 -33- 4245 -0000 General Ice & Snow Check 553.68 Vendor: 213 PATRICIA HELGESEN Check 2011- 2014Life 2011 -2014 ST /LT Insurance Refund 271.42 01/26/2015 700 -00- 2181 -0000 Payroll Non -Dept Check 271.42 Vendor: 215 IIENNEPIN COUNTY INI +'ORMATION TECHNOLOGY DEPARTMENT Check 1000053432 800 Mhz Radio - Dec -2014 111.30 01/12/2015 101 -32- 4321 -0000 General Pub Works Nov -2014 800 Mhz Radio - Nov -2014 111.30 01/12/2015 101 -32- 4321 -0000 General Pub Works Check 222.60 Vendor: 221 INSTRUMENT CONTROL SYSTEM, INC. Check 19390 Badger Press Trans. - Emergency Repair West Tower 5,825.00 01/26/2015 601 -00- 4400 -0000 Water Non -Dept Check 5,825.00 Vendor: 227 INTELLIGENT PRODUCTS INC Check 187854A Mutt Mitt 475.74 01/26/2015 101 -52- 4245 -0000 General Park Maint Check 475.74 Vendor: 225 INTERNATIONAL INSTITUTE OF MUNICIPAL CLERKS Check 15018- 2015Dues 2015 Membership Due 155.00 01/26/2015 101 -13- 4433 -0000 General Admin 15018- 2015Reg 2015- Register Twila Gout 95.00 01/26/2015 101 -13- 4331 -0000 General Admin Check 250.00 Vendor: 228 INTERNATIONAL CODE COUNCIL Check INV0516219 2015 - Minnesota Residentai Code 185.00 01/26/2015 101 -24- 4331 -0000 General Insp Check 185.00 Vendor: 234 JOHN DEERE LANDSCAPES Check 70556935 Deicing Chemicals 481.67 01/26/2015 101 -33- 4245 -0000 General Ice & Snow Check 481.67 Vendor: 13 LEAGUE OF MINNFESOTA CITIES INSURANCE TRUST (0049) Check 48593 CMC-3733 3 -Shorewood Public Safety 13,977.00 01/26/2015 101 -19- 4360 -0000 General Mun Bldg 48600 CMC- 37257- Shorewood 60,079.00 01/26/2015 101 -19- 4360 -0000 General Mun Bldg 48601 MEL- 8334 - Shorewood 8,833.00 01/26/2015 101 -19- 4360 -0000 General Mun Bldg C0035836- 112614 Backed Into Stopped Vehicle at Stop Sign While Plow 436.15 01/26/2015 101 -19- 4361 -0000 General Mun Bldg Check 83,325.15 Invoice Descrip Amount Payment Acct Fund Dept Vendor: 531 LEAGUE OF MINNESOTA CITIES Check 2015 -Dues Mayor Membership Dues 30,00 01/26/2015 101 -11- 4433 -0000 General Council Check 30.00 Vendor: 259 CLARE T. LINK Check 2015 -2SWD Park Commission Meeting - 01/03/15 187.00 01/26/2015 101 -52 -4400 -0000 General Park Maint Check 187.00 Vendor: 581 MINNESOTA TROPHIES & GIFTS Check 27188 Engrave Plaque -J. Labadie 14.59 01/26/2015 101 -11- 4245 -0000 General Council Check 14.59 Vendor: 284 MRS. M Check 2015 - Arctic 2015- AreticFever Expenses 42.79 01/26/2015 101 -53- 4441 -0000 General Recreation Check 42.79 Vendor: 322 OFFICE DEPOT Check 746296700001 File Legal 62.97 01/26/2015 1.01 -13 -4200 -0000 General Admin 749238049001 DVD -R 27.54 01/26/2015 101 -13 -4200 -0000 General Admin 749238149001 Wallet CD 9.67 01/26/2015 101 -13- 4200 -0000 General Admin Check 100.18 Vendor: 331 JOSEPH PAZANDAK Check 2015- ArcticTea 2015 Arctic Fever - Princess Tee Prize 154.00 01/26/2015 101 -53- 4442 -0000 General Recreation Check 154.00 Vendor: 332 PETTY CASH Check St Louis Park City of St. Louis Park 15.00 01/26/2015 101 -13- 4245 -0000 General Admin Check 15.00 Vendor: 452 PREHALL ELECTRIC INC. Check 294 Emergency Electric- Cathcart 650.00 01/26/2015 101 -52 -4400 -0000 General Park Maint Check 650.00 Vendor: 582 ROADKILL ANIMAL CONTROL Check 2014 -Deer Deer Carcass Removal 79.00 01/26/2015 101 -32 -4400 -0000 General Pub Works Check 79.00 Vendor: 354 SHOREWOOD TRUE VALUE Check 122824 Space Heater 49.99 01/26/2015 201 -00 -4245 -0000 SSC Non -Dept 122879 Mailbox Repair 33.99 01/26/2015 101 -32- 4440 -0000 General Pub Works 122953 Fluo Tube 1596 01/26/2015 101 -32- 4245 -0000 General Pub Works 122976 Bulk Hardware 5.20 01/26/2015 101 -32- 4245 -0000 General Pub Works Check 105.14 Vendor: 365 STAR TRIBUNE Check 8647709 -2015 2015 Newspapers 299.00 01/26/2015 101 -19- 4433 -0000 General Man Bldg Check 299.00 Vendor: 380 TITAN MACHINERY Check 5282317 Skid Steer Door 695.00 01/26/2015 101 -32- 4221 -0000 General Pub Works Check 695.00 Vendor: 381 TKDA ENGINEERS ARCHITECTS Check 002014004523 Shorewood Valley 2013 St Rehab - Dec 87.50 01/26/2015 404 -00- 4620 -0003 Street Cap Non -Dept Check 87.50 Vendor: 386 TWIN CITY WATER CLINIC Check 5970 Monthly Bacteria Svc -Dec 100.00 01/26/2015 601 -00- 4400 -0000 Water Non -Dept Check 100.00 Invoice Descrip Amount Payment Acct Fund Dept Vendor: 390 lips Check OOOOYF0671025 Package Delivery to Ferguson Waterworks 39,52 01/26/2015 601 -00- 4208 -0000 Water Non -Dept Check 39.52 Vendor: 391 US BANK - CORPORATE TRUST Check 108526000 -2015 EDA- 2007A- Public Safety Fire - Principal 275,000.00 01/26/2015 307 -00 -4701 -0000 W Fire Bonds Non -Dept 108526000 -2015 EDA- 2007A- Public Safety Fire- Interest 61,606.25 01/26/2015 307 -00- 4711 -0000 W Fire Bonds Non -Dept 108527000 -2015 EDA - 200713- Public Safety Police- Principal 290,000.00 01/26/2015 308 -00- 4701 -0000 Police Bonds Non -Dept 108527000 -2015 EDA - 200713- Public Safety Police - Interest 64,001.25 01/26/2015 308 -00 -4711 -0000 Police Bonds Non -Dept 108528000-2015 EDA- 2007C- Public Safety Fire - Principal 115,000.00 01/26/2015 309 -00- 4701 - 0000 E Fire Bonds Non -Dept 108528000 -2015 EDA- 2007C- Public Safety Fire- Interest 21,111.25 01/26/2015 309 -00- 4711 -0000 E Fire Bonds Non -Dept Check 826,718.75 Vendor: 421 VERIZON WIRELESS Check 9738139554 S & W Lines- Acet842017386- 12/02- 01/01/15 50.29 01/12/2015 601 -00 -4321 -0000 Water Non -Dept 9738139554 S & W Lines - Acet842017386- 12/02- 01/01/15 50.28 01/12/2015 611 -00- 4321 -0000 Sewer Non -Dept 9738139554 S & W Lines- Acet842017386- 12/02 - 01/01/15 50.28 01/12/2015 631 -00- 4321 -0000 Storm Water Non -Dept Check 150.85 Vendor: UB *00012 Kristin & Justin Viger Check Refund Check 2.80 01/20/2015 621 -00- 2010 -0000 Recycling Non -Dept Refund Check 11.85 01/20/2015 621 -00- 2010 -0000 Recycling Non -Dept Refund Check 3.62 01/20/2015 631 -00- 2010 -0000 Storm Water Non -Dept Refund Check 75.39 01/20/2015 631 -00- 2010 -0000 Storm Water Non -Dept Refund Check 14.58 01/20/2015 611 -00- 2010 -0000 Sewer Non -Dept Refund Check 61.64 01/20/2015 611 -00- 2010 -0000 Sewer Non -Dept Refund Check 3.82 01/20/2015 601 -00- 2010 -0000 Water Non -Dept Refund Check 14.81 01/20/2015 601 -00 -2010 -0000 Water Non -Dept Refund Check 1.35 01/20/2015 601 -00 -2010 -0000 Water Non -Dept Check 189.86 Vendor: 415 WARNER CONNECT Check 29921606 Monthly Computer Maint. Svc- Dec Addt'I Svcs 1,215.00 01/13/2015 101 -19- 4221 -0000 General Mun Bldg 29921802 Dec- Unified IP Phone 315.00 01/26/2015 101 -19- 4221 -0000 General Man Bldg Check 1,530.00 Vendor: 405 WESTSIDE WHOLESALE TIRE Check 739032 Snow Kit for Skid Steer 1,350.00 01/26/2015 403 -00- 4640 -0000 Equip Repl Non -Dept Check 1,350.00 Vendor. 408 WM MUELLER & SONS INC Check 200260 Watermain Break Fill Materials- Amesbury 170.71 01/26/2015 601 -00 -4400 -0000 Water Non -Dept 200261 Watermain Break Fill Materials- Amesbury 782.68 01/26/2015 601 -00 -4400 -0000 Water Non -Dept Check 953.39 Invoice Descrip Amount Payment Acct Fund Dept Vendor: 410 WSB AND ASSOCIATES INC Check 01459- 350 -44 GIS & CAI) Support - Nov 1,124.00 01/26/2015 101 -31 -4303 -0000 General Engineering 01459- 690 -27 Smithtown Rd Trail West - Nov 384.75 01/26/2015 406 -00- 4620 -0001 Trail Non -Dept 01459- 740 -11 Ashland Woods Utility & Street Improvement -Nov 304.50 01/26/2015 101 -00- 3414 -0000 General Non -Dept 01459- 810 -18 Galpin Lake Trail - Nov 1,332.75 01/26/2015 406 -00- 4620 -0002 "Trail Non -Dept 01459- 830 -11 Summit Woods Development -Nov 2,740.50 01/26/2015 101 -00- 3414 -0000 General Non -Dept 01459 -840 -8 Badger Park Prelim Design & Est. -Nov 325.50 01/26/2015 402 -00- 4680 -0000 Park Cap Non -Dept 01459 -850 -11 Sunnyvale Lane Improvement -Nov 1,005.00 01/26/2015 404 -00- 4620 -0010 Street Cap Non -Dept 01459 -860 -9 Lift Station No. 11 Rehab - Nov 2,346.00 01/26/2015 611 -00- 4680 -0000 Sewer Non -Dept 01459- 870 -11 GenEngSvc - Nov 4,000.00 01/26/2015 101 -31- 4400 -0000 General Engineering 01459 -890 -9 Wellhead Protection Plan Amend -Nov 221.25 01/26/2015 601 -00- 4303 -0000 Water Non -Dept 01459 -900 -9 Misc. Engineering Support -Nov 5,140.50 01/26/2015 101 -00- 3414 -0000 General Non -Dept 01459 -910 -6 Sealcoat Project-Nov 36.75 01/26/2015 404 -00- 4620 -0006 Street Cap Non -Dept 01459 -930 -6 2014 Mill & Overlay Improvement - Nov 1,897.25 01/26/2015 404 -00- 4620 -0005 Street Cap Non -Dept 01459 -940 -5 Smithtown Rd Trail East - Nov 4,351.25 01/26/2015 406 -00- 4620 -0008 Trail Non -Dept 01459 -950 -5 2014 - Pavement Marking - Nov 254.25 01/26/2015 404 -00- 4620 -0007 Street Cap Non -Dept 01459 -970 -2 Star Lane & Circle Improvement -Nov 4,331.50 01/26/2015 404 -00- 4620 -0014 Street Cap Noll -Dept 02925 -000 -1 2015 - Pavement Marking - Nov 202.00 01/26/2015 404 -00- 4620 -0007 Street Cap Non -Dept Check 29,997.75 Vendor: 411 XCEL ENERGY Check Stmt#441317238 5655 Merry Lane - 12/08/14 - 01/11/15 21.90 01/26/2015 101 -52 -4380 -0000 General Park Maint Check 21.90 Vendor: 414 ZIEGLER INC Check PC001628730 Cutting Edges 412.54 01/26/2015 101 -33- 4245 -0000 General Ice & Snow Check 412.54 Total for 1,055,355.30 Total of 57 #3B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the 2014 Sealcoat Project, City Project 14-05. Meeting Date: 1/26/2015 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Final Payment Summary Background: The City awarded the 2014 Sealcoat Project, City Project 14-05, to Allied Blacktop Company July 24, 2014. The sealcoat project is an annual maintenance project budgeted in the Capital Improvement Program and in scheduled in the Pavement Management Plan. The 2014 project includes: nd West 62 Street, Afton Road, Arbor Creek Lane, Beverly Drive, Blue Ridge lane, Brentridge Drive, Brynmawr Place, Cajed Lane, Cathcart Drive, Church Road, Edgewood Road, Elmridge Circle, Glen Road, Grant Lorenz Road, Harding Avenue, Harding Lane, Howards Point Road, Kathleen Court, Kelsey Drive, Mallard Lane, Maple Avenue, Maple Ridge Lane, Marsh Point Circle, Marsh Point Court, Marsh Point Drive, Noble Road, Oak Ridge Circle, Peach Circle, Pine Bend, Smithtown Circle, Smithtown Road, Smithtown Way, Strawberry Court, Strawberry Lane, Teal Circle, Virginia Cove, Woodside Lane, and Woodside Road. Allied Blacktop Company has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. Allied Blacktop Company has submitted the one-year Maintenance Bond, Minnesota Form IC-134 Withholdings Affidavit, lien waivers and the signed request for final payment. A Resolution Accepting Improvements for the 2014 Sealcoat Project, City Project 14-05, and Authorizing Final Payment is included for Council consideration of approval. Financial or Budget Considerations: The Capital Improvement Plan budget in the Street Reconstruction Fund is $270,000 for the 2014 project, the bid awarded to Allied Blacktop Company was $292,784.00 and the final project construction amount is $290,275.42. The amount remaining for payment with Payment Request No. 2/Final is $14,513.77. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting Improvements for the 2014 Sealcoat Project, City Project 14-05 and Authorizing Final Payment to Allied Blacktop Company in the amount of $14,513.77. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR 2014 SEALCOAT PROJECT, CITY PROJECT 14-05 WHEREAS , on July 24, 2014, the City of Shorewood entered into a contract with Allied Blacktop Company for City Project 14-05 for the 2014 Sealcoat Project; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of substantial completion, September 10, 2014. ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD this 26th day of January, 2015 ____________________________ Scott Zerby, Mayor ATTEST: ________________________________ Jean Panchyshyn, City Clerk #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the 2014 Pavement Marking Project, City Project 14-06 Meeting Date: January 26, 2015 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Final Payment Summary Background: The City awarded the 2014 Pavement Marking Project, City Project 14-06, to AAA Striping Service Company, on September 8, 2014. The pavement marking project is part of the City annual maintenance program and is performed after street patching and sealcoat work is complete. AAA Striping Service Company has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. AAA Striping Service Company has submitted the required Minnesota Form IC-134 Withholdings Affidavit and the signed request for final payment. A Resolution Accepting Improvements and Authorizing Final Payment for the 2014 Pavement Marking Project, City Project 14-06, is included for Council consideration of approval. Financial or Budget Considerations: The Project was awarded to AAA Striping Service Company for their low bid of $15,727.90. The project did not require any contract modifications and the final project amount completed is $14,231.86. The amount remaining for payment with Payment Request No. 2/Final is $711.59. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting the Improvements and Authorizing Final Payment to AAA Striping Service in the amount of $711.59 for the 2014 Pavement Marking Project, City Project 14-06. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR 2014 PAVEMENT MARKING PROJECT CITY PROJECT NO. 14-06 WHEREAS , on September 8, 2014, the City of Shorewood entered into a contract with AAA Striping Service Company for City Project 14-06, the 2014 Pavement Marking Project; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of this resolution. ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD this 26th day of January, 2015. ____________________________ Scott Zerby, Mayor ATTEST: ________________________________ Jean Panchyshyn, City Clerk #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Smithtown Road Sidewalk Improvements – Additional Work Request Meeting Date: January 26, 2015 Prepared by: Paul Hornby Reviewed by: Attachments: Work Orders 7 and 8, Resolution Approving Work Orders 7 and 8. Background: On May 28, 2013, the City Council accepted bids and awarded the Smithtown Road Sidewalk Improvement project to Chard Tiling and Excavating, Inc. (Chard). During the progression of construction a portion of the drainage system was modified requiring re-grading to accommodate resident concerns and construction observations. A boulder wall was determined to be the best solution to address a similar drainage concern of a resident. These modifications resulted in additional out of scope construction work that was necessary for the project. Chard has submitted work orders 7 and 8 detailing the additional work items which have been reviewed by staff and MnDOT with regard to the work scope and additional costs, and recommend approval. MnDOT reviews all work orders, change orders, and supplemental agreements on State funded projects. Financial or Budget Considerations: The project construction contract as bid was awarded by the Council in the amount of $1,070,672.75. Work Orders 1, through 6 were previously approved by Council increasing the contract amount to $1,117,796.41. Work Orders 7 and 8 are in the total amount of $21,290.44 summarized as follows:  Work Order 7 - $8,910.00  Work Order 8 - $12,380.44 These additional work items will increase the contract amount to $1,139,086.85, approximately 6.0% above the original contract amount. There are no other work orders for this project and final payment will be recommended for approval under another agenda item for this City Council meeting. The final construction costs with all work orders will actually be below the original bid price. Recommendation / Action Requested: Staff recommends approval of the enclosed Resolution Approving Work Orders 7 and 8. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION APPROVING WORK ORDERS 7 AND 8 FOR SMITHTOWN ROAD SIDEWALK IMPROVEMENTS SAP 216-101-004 CITY PROJECT 13-04 WHEREAS , the City of Shorewood Council awarded the contract for the construction of sidewalk along the southerly side of Smithtown Road from the City boundary with Victoria to the Lake Minnetonka (LRT) Regional Trail (approximately 10,000 feet in length) to Chard Tiling and Excavating, Inc. of Belle Plaine, Minnesota; and WHEREAS , the Capital Improvement Plan provides $1,200,000 for the improvement project; and WHEREAS , Work Orders 1 through 6 were necessary to construct the storm drainage system and associated work previously recommended by staff and approved by the City Council; and WHEREAS , Work Orders 1 through 6 increased the project construction costs in the amount of $47,123.66, from the original contract amount $1,070,672.75 to $1,117,796.41; and WHEREAS , Work Orders 7 and 8 will increase the project construction costs in the amount of $21,290.44, from the current contract amount $1,117,796.41to $1,139,086.85; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1.Work Orders 7 and 8 in the total amount of $21,290.44 are hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of January, 2015. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the Smithtown Road Sidewalk Improvements, City Project 13-04 Meeting Date: 1/26/2015 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Final Payment Summary Background: On May 28, 2013, the City Council accepted bids and awarded the Smithtown Road Sidewalk Improvement project to Chard Tiling and Excavating, Inc. (Chard). The Smithtown Road Sidewalk Project is an improvement constructed as part of the City Trail Plan and Capital Improvement Plan. Chard Tiling & Excavating, Inc. has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. Chard has submitted the required IC-134 forms (Withholding Affidavit for Contractors), lien waivers from suppliers and subcontractors, Consent of Surety to Final Payment, and two year maintenance bond. A Resolution Accepting Improvements for the Smithtown Road Sidewalk Improvements, City Project 13- 04 and Authorizing Final Payment is included for Council consideration of approval. Financial or Budget Considerations: The Capital Improvement Plan budget in the The project construction contract as bid was awarded by the Council in the amount of $1,070,672.75. Work Orders 1 through 8 increased the contract amount to $1,139,086.85, approximately 6.0% above the original contract amount. The final construction costs with all work orders is $1,050,039.45, approximately 1.9% below the original contract as awarded. The amount remaining for payment with Payment Request No. 10/Final is $56,470.15. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting Improvements for the Smithtown Road Sidewalk Improvements, City Project 13-04, and Authorizing Final Payment to Chard Tiling and Excavating, Inc. in the amount of $56,470.15. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR SMITHTOWN ROAD SIDEWALK IMPROVEMENT PROJECT SAP 216-101-004 CITY PROJECT 13-04 WHEREAS , on May 28, 2013, the City of Shorewood entered into a contract with Chard Tiling and Excavating, Inc. for City Project 13-04 for the Smithtown Road Sidewalk Improvement Project; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of this resolution. ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD this 26th day of January, 2015. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk 7A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JANUARY 13, 2015 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:05 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Hartmann, Dietz, Sawtell, and Ische City Council Liaison Woodruff; City Planner Nielsen Absent: None B. Review Agenda Sawtell moved to approve the agenda as written. Dietz seconded the motion. Motion carried 5- 0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 9, 2014 Ische moved to approve the minutes of the December 9, 2014 meeting as amended: date on subsequent pages is incorrect. Dietz seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. DISCUSS 2015 WORK PROGRAM Nielsen stated the property across the street will be developing, and the City Council has hired a consultant to take the City through this process. The consultant is proposing the establishment of a task force to meet often to make recommendations on plans for parks. He stated thought should be given to have one member of each Commission and the Council to be part of this task force. He noted the developer has submitted a pre-application for a Comprehensive Plan Amendment, and a formal application will follow. Staff will have more information after they have met with the consultant. Hartmann asked how long the process would take. Nielsen stated it would be a 3-4 month process. Mangold stated a Boy Scout project list should be added to the work program that could be updated as needed. Nielsen stated that could be plugged into the April schedule. Mangold stated a meeting with the City of Chanhassen should be held with discussion in April prior to that meeting. Nielsen asked if the meeting with Chanhassen should be in April or May. He suggested it be on the March agenda prior to the park tour and meeting with Chanhassen. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2015 4 PAGE 2 OF Dietz asked if the Badger Park plan is on hold. Nielsen stated it is until the property across the street develops. Dietz asked when the results of the solar consultant would be available. Nielsen discussed the progress that would begin and continue for a three-month process. There would be alternatives for solar energy in the parks. He stated the recommendation is to steer away from wind energy in this area. Hartmann stated there should be an inventory of everything in parks similar to what she distributed this evening. She stated Kristi Anderson started such an inventory before she left. Nielsen stated this will give us a structure for the CIP discussion in February. Dietz asked what the work program will be in February. Nielsen stated it may move to March but at a minimum, we will get cash out of the development deal. If the Council directed, we may acquire some land to have a mix of cash and land. Their tennis courts are in much better shape than ours are. The Commission will make recommendations on any of the options. Ische stated we need to assume they will not give us the prime land. Nielsen stated that is not always the case. It hinges on circulation on the site and possibly doing something different with Country Club Road. Commissioners discussed current use of the tennis courts at the country club location and Badger Park. Scheduling won’t change all that much. The person who gives lessons does so at both locations. Dietz asked if we can be sure to have information sooner than a couple days prior to the meeting, what the expectations are, and what the format of the meeting will be. Nielsen stated the Council will make a directive, and there will be a lot to consider. He stated that is also why the task force will be a good idea. Mangold asked if there are any other additions in the next six months or any other input. Nielsen stated some more details on the Badger Park project will gear up soon. Assuming the project goes through, we will have cash to work with. 5.UPDATE ON PARK TO-DO LIST Nielsen stated this is more informational. More detail and dates were added as directed from the previous meeting. Mangold noted that everything with an “x” is still an open item. Nielsen stated the rain gardens on the shelter building at Manor have not been completed as the elevations don’t work at that location. He stated it would be a next summer project. He also indicated it would be contracted work, and quotes would be needed. Commissioners discussed the Freeman Park area trail and concluded the decision would be made what to do with it following the park tour in the spring. Hartmann asked if there would be a bid for the drinking fountain at the concession stand. Nielsen stated Brown was working on it. Ische stated the plumbing had to be enclosed he recalled. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2015 4 PAGE 3 OF Mangold asked for input on the tree removal of the ash trees and the volunteers with the spruces. He asked if it could be done in the winter yet. Nielsen stated now would be a great time to remove the ash tree in Silverwood. Ische stated it appears the volunteers are progressing on the spruce tree work. 6. SUMMER EVENTS Mangold asked if any of the summer events are new for this year. Nielsen asked if the story time was done. Hartmann indicated it was done. Commissioners discussed the geocaching program cost and noted it was free to attendees. Mangold stated we try as much as possible to have free events. Mangold asked what the Kid Power program involved. Nielsen stated he did not know. Hartmann asked if participation levels were presented last year. Nielsen indicated they were presented. He stated he would provide additional information and attendance levels. Mangold asked what programs should move forward. Nielsen stated the music in the park will be moved to Freeman Park. Movie in the Park will be in September at Badger Park. Bell Museum also has a done an event that would be worthwhile which is affordable. He believed it was called Star Dome. Commissioners discussed events proposed for the summer throughout the parks. Nielsen stated he would provide additional information on the Children’s Music in the Parks and Kid Power events. Ische stated the assumption is staff will keep within the budget of $4000. Nielsen stated that would be a good direction to go. Motion by Sawtell to recommend approval of the events for 2015 provided the $4,000 budget and any donation amount is not exceeded. Dietz seconded the motion which carried 5-0. 7. NEW BUSINESS A. Pollinator Party Nielsen discussed plans for the Bee Safe group to hold a program in a park where booths would be set up to talk about bee protection, bee friendly plantings, etc. He stated other areas have held such an event in other cities. They are asking for the City to support such an event and possibly donate towards the event. The Council also suggested the City have a booth. The group’s first choice is to have it at The Commons in Excelsior but may come back to Shorewood should that fall through. Council suggested it be coordinated with kids’ music in the parks. Nielsen indicated they are looking at the end of June or early July. Hartmann stated there is a lot of interest for that kind of event. Commissioners discussed whether another Park Summit meeting should be held. No decision was made. PARK COMMISSION MINUTES TUESDAY, JANUARY 13, 2015 4 PAGE 4 OF 8. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen stated the increased park dedication fee was approved which applies to smaller developments and lot splits. Also discussed were: Smithtown Trail project and the Snow Sculpture event at Badger Park. B. Staff 9. ADJOURN Sawtell moved, Hartmann seconded, to adjourn the Park Commission Meeting of January 13, 2015 at 8:15 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, JANUARY 6, 2015 7:00 P.M. MINUTES CALL TO ORDER Chair Geng called the meeting to order at 7:02 P.M. ROLL CALL Present: Chair Geng; Commissioners Davis, Labadie, Maddy and Muehlberg; Planning Director Nielsen; and Council Liaison Sundberg Absent: None APPROVAL OF AGENDA Davis moved, Maddy seconded, approving the agenda for January 6, 2015, as presented. Motion passed 5/0. APPROVAL OF MINUTES  December 2, 2014 Davis moved, Maddy seconded, approving the approving the Planning Commission Meeting Minutes of December 2, 2014, as presented. Motion passed 5/0. 1. PUBLIC HEARING – CONDITIONAL USE PERMIT FOR FILL IN EXCESS OF 100 CUBIC YARDS Applicant: Jesse Kath Location: 25025 Yellowstone Trail Chair Geng opened the Public Hearing at 7:03 P.M., noting the procedures used in a Public Hearing. He stated this evening the Planning Commission is going to consider a conditional use permit (C.U.P.) for fill in excess of 100 cubic yards for Jesse Kath, 25025 Yellowstone Trail. He explained the Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. They are appointed by the City Council. The Commission’s role is to help the City Council in determining zoning and planning issues. One of the Commission’s responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non-binding recommendation to the City Council. The recommendation is advisory only. He noted that if the Planning Commission makes a recommendation this evening this item will go before the City Council on January 26, 2015. Director Nielsen explained that Jesse Kath owns the property located at 25025 Yellowstone Trail. The applicant proposes to bring in fill in excess of 100 cubic yards; about 6000 cubic yards. He is in the process of obtaining a C.U.P. to do that per the requirements of the Zoning Code. The property is zoned R-1A/S, Single-Family Residential/Shoreland, and is presently vacant. The lot is buildable but it does have soil issues. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 2 of 14 In 2014, as the result of neighborhood complaints, the City issued a stop work order for fill and grading being conducted on the site without the necessary permits. The owner was directed to remove approximately 1000 cubic yards of material from the site; that has been completed. Mr. Kath has commissioned an engineering firm to prepare a grading plan. The project involves removal of approximately 6000 cubic yards of material and replacing it with the same amount of compacted soil capable of supporting a single-family home. The owner is exploring the possibility of using the excavated material to create a landscape berm along the Highway 7 side of the property, reducing the amount of material that must be removed. Staff favors doing that. He noted that earlier this evening Mr. Kath informed him that they are now proposing to use pilings for the structure rather than removing all of the bad soil and replacing it with compacted soil. There would still be a need for more than 100 cubic yards of fill. The grading plan submitted will still be accurate for the purpose of the C.U.P. He also noted that his original intent going into the meeting was to continue the public hearing. Because a way has been found to eliminate the need to remove all of the material they thought had to be removed and because a berm will not be built, staff is recommending approval of the C.U.P. Mr. Kath is present to answer any questions. Mr. Kath explained the soil tests taken indicate they are not suitable for constructing a traditional style footing house on. He noted his C.U.P. application would cover the worst case scenario should 6000 cubic yards of material have to be removed and replaced. The revised proposal will require the use of 60 pilings. They will be screwed down 20 – 25 feet until they reach hard earth. They will then be attached to the house. That will only require a minimal amount of fill to be brought in for backfill purposes and class 5 rock for a driveway for construction purposes. If the C.U.P. is granted the goal is to submit a building permit application in the next few weeks and hopefully start work before road weight restrictions come into play. If not, construction will begin in May. In response to a question from Commissioner Muehlberg, Director Nielsen explained the pilings are like large screws that will be bored down into the ground until solid ground is reached. Grade beams are then generally poured around them. That becomes the foundation for the house. Chair Geng opened the Public Testimony portion of the Public Hearing at 7:15 P.M. Ann Raymond, who lives next to the subject property, asked if there would be any ramifications of bringing in fill or pilings to the abutting properties. Director Nielsen stated he did not think so and explained screwing pilings in is like operating a drill. He noted that staff does assess the condition of the roadway before the project is started and again after. Any damage caused by the construction vehicles will have to be repaired by the applicant. Mr. Kath explained because the lot size is about 1.25 acres and because of setback requirements the house cannot be constructed closer than 50 feet to the edge of the lot on three sides and 10 feet on the fourth side. The setbacks will be 50 feet on all four sides and therefore none of the proposed grading will be done close to the property line. The grading will be done primarily around the house. He noted that best case scenario is no dirt will be removed from the site. Commissioner Labadie asked Mr. Kath if the concept of using pilings was discussed with his engineer for the project. Mr. Kath noted that he has used pilings on projects before. He also noted that it is very CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 3 of 14 expensive to haul out 6000 cubic yards of dirt. He stated that pilings will outlive everyone in the room and there is about 99 percent certainty that the structure will not shift. Therefore, the pilings option makes more sense. Labadie then asked if Mr. Kath’s engineer has provided an estimate how much fill will have to be brought on to the site for the piling option. Mr. Kath stated a minimum of 1000 cubic yards. Commissioner Davis asked Mr. Kath if the new house will be his home or a spec house. Mr. Kath stated when he bought the property two years ago his intent was for it to be his home but it is now going to be a spec home. Mr. Kath displayed a rendering of the house. He stated he anticipates that the sale price of the property will be around $900,000 after the house is built. The house will have five bedrooms, four baths, and a four car garage and have about 4,400 square feet of finished space. Chair Geng closed the Public Testimony portion of the Public Hearing at 7:20 P.M. Chair Geng asked if the Minnehaha Creek Watershed District (MCWD) has been involved with the project. Director Nielsen explained that any building permit is reviewed by the MCWD for a water control permit. Commissioner Labadie asked if the City Engineer has reviewed this C.U.P. application. Director Nielsen responded yes and noted the Engineer had not seen anything relative to the berm. In response to another question, Nielsen stated the Engineer is not aware of the pilings because he just learned about them today. The pilings option will be subject to the Engineer’s review and approval. Chair Geng asked if the staff report will have to be amended for the pilings before Council considers this C.U.P. Director Nielsen stated he will do a follow-up report. Geng stated he assumes any recommendation by the Planning Commission should be subject to the approval of the pilings option by the City Engineer. In response to a comment from Ms. Raymond, Chair Geng noted the Shorewood Zoning Code requires a C.U.P. for fill in excess of 100 cubic yards for a variety of reasons. Commissioner Maddy asked if the berm option is no longer being considered. Mr. Kath confirmed that. Maddy asked if it is fair to assume that about the same amount of fill will be brought it to replace what is removed. Maddy moved, Davis seconded, recommending approval of the conditional use permit for fill in excess of 100 cubic yards and not to exceed 6000 square yards for Jesse Kath, 25025 Yellowstone Trail, subject to the recommendations of the City Engineer and the recommendations identified in the staff report dated December 30, 2014. Chair Geng suggested approval also be contingent on the recommendations of the MCWD. Without objection from the maker or the seconder, the motion was amended to also include the recommendation of the Minnehaha Creek Watershed District. Motion passed 5/0. Chair Geng closed the Public Hearing at 7:27 P.M. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 4 of 14 2. PUBLIC HEARING – CONDITIONAL USE PERMIT FOR BUILDING TRADE CONTRACTOR Applicant: SKD Architects, Inc. (on behalf of Cambria, Inc.) Location: 23425 Smithtown Road (County Road 19) Chair Geng opened the Public Hearing at 7:27 P.M., noting the process will be the same as for the previous item. He stated this evening the Planning Commission is going to consider a conditional use permit (C.U.P.) for building trade contractor, requested by SKD Architects, Inc. (on behalf of the Davis Family LLC) for the property located at 23425 Smithtown Road. Director Nielsen explained that the Davis Family LLC owns the property located at 23425 Smithtown Road. SKD Architects, Inc., representing the LLC, has submitted plans for renovating the existing building on the property for use as a product showroom and garage for Cambria products. Since this falls under the classification of “building trade contractor’s shop” in the Shorewood Zoning Code, a C.U.P. is required. The property is zoned C-2, Service Commercial and contains 28,370 square feet of area. It is currently occupied by a vacant building measuring 56 feet x 56 feet containing 3136 square feet of floor area. One corner of the building is a little too close to the lot line. What is being proposed will not make that any worse. As part of the renovation, SKD proposes to relocate the parking lot currently in front of the building to the rear. It will meet the requirements of the City Code. The size of the building will remain the same and it will be divided in two. One half will be used to store three passenger vans that are used to take clients around to look at various properties. The other half will be used as a showroom area for the Cambria products but it will not be used on a daily basis. The entire building will have decorative stone around it. It will also be reroofed. No outside storage is proposed. What is being proposed will result in a reduction in hardcover. It will be reduced from 61.6 percent to 36.5 percent. The parking is adequate for the proposed use. Six outside spaces are proposed. The applicant strongly believes that many will never be used at one time. This redesign will be accompanied by a significant amount of landscaping. The submitted landscape plan exceeds the City’s requirements by quite a bit. The plan includes satisfying the recommendations of the County Road 19 Corridor Study. One of the main recommendations of that is commercial properties along County Road 19 would have evergreen trees along the rear of the properties so that over time they would form a backdrop for the properties and screen the abutting residential properties. Land use and zoning surrounding the site are as follows: West: commercial office building; zoned R-C, Residential-Commercial North: County Road 19, then wetland and storage area for Shorewood Yacht Club, zoned C-2 East: Garden Patch Nursery; zoned C-2 South: large pond, then residential (in Excelsior) He noted that the applicant’s request complies with the requirements of the Shorewood Zoning Code and Comprehensive Plan. He also noted that staff views what is being proposed as a drastic improvement to what is currently on the site and recommends approval. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 5 of 14 Dan Mulrennan noted he is present in place of the architect Steve Kleinman who was not able to attend. He stated that he thought Director Nielsen described what is being proposed accurately. Chair Geng stated the landscaping plan includes notes in four spots around the property indicating there will be three inch dark shredded hardwood mulch in the planting beds. Figures 5 and 6 indicate the mulch will be two inches deep. He commented that is a very minor discrepancy. Commissioner Maddy stated he interprets the drainage plan to drain to the east. He asked how the runoff from the new parking lot will be managed. Director Nielsen explained that during construction erosion control has to be in place. The landscaping will handle the runoff from the site. There currently is a drainage and utility easement on the south side of the property and from there the stormwater flows into the pond on the south. Commissioner Labadie asked if the driveway and parking area will be paved. Mr. Mulrennan responded yes. Seeing no one present to comment on the case, Chair Geng opened and closed the Public Testimony portion of the Public Hearing at 7:31 P.M. Chair Geng stated from his vantage point it appears it will be a significant improvement to the site and that he is impressed with the landscaping plan. Davis moved, Maddy seconded, recommending approval of the conditional use permit for building trade contractor for SKD Architects, Inc. (on behalf of the Davis Family LLC) subject to the recommendations identified in the staff report dated December 29, 2014. Motion passed 5/0. Chair Geng noted this item will go before the City Council on January 26, 2015. Chair Geng closed the Public Hearing at 7:33 P.M. 3. SITE PLAN REVIEW – PLANNING / HEATING CONTRACTOR Applicant: Tharaldson Plumbing and Heating Location: 5680 County Road 19 Director Nielsen explained Eric Tharaldson, owner of Tharaldson Plumbing and Heating, proposes to lease the property at 5680 County Road 19 from the American Legion Post next door. He intends to operate a plumbing and heating business from the existing building on the site. The site is occupied by an old gas station building that has been vacant for a number of years. It is zoned C-1, General Commercial and contains 13,414 square feet of area. The existing building measures 28 feet by 44.5 feet and contains 1246 square feet of floor area. The applicant will remodel the inside of the building and improve the area outside of the building. Land uses and zoning surrounding the subject property are as follows. North: Retail store; zoned C-1 East: County Rd. 19, then commercial strip mall in Tonka Bay; zoned commercial South: Smithtown Rd., then golf course; zoned R-1A, Single-Family Residential West: American Legion Club; zoned C-1 CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 6 of 14 In late 2013 Council approved an interim C.U.P. for this site as a bicycle repair business. The reason for it being interim was that applicant did not want to make some of the improvements that were required by the Zoning Code because of the probability that the area would be redeveloped in the next three to five years as part of the Smithtown Crossing Redevelopment Area. That applicant decided not to move ahead with his plans for the property. Mr. Tharaldson proposes to use the site plan that was approved for the previous application. The new applicant has indicated he is willing to make the improvements that are necessary and therefore will not need a C.U.P. The current parking lot does not conform to Shorewood zoning standards with regard to the lack of concrete perimeter curbing. The applicant proposes to add curbing in two areas as shown on the site plan. The applicant wants to retain the use of both driveways on the property for circulation purposes and is willing to make one of them entrance only. With regard to the analysis of the case, Nielsen explained the following. Plumbing, heating, ventilation and air conditioning businesses, without fabrication or manufacturing, are allowed as permitted uses in the C-1 zoning district. The proposal includes an overhead door to accommodate the indoor parking/storage of a company vehicle. The applicant has indicated that there will be no outdoor storage, which would require a C.U.P. The permit would expressly state that outdoor storage of any kind is not allowed. The applicant intends to build a cedar board-on-board trash enclosure on the north side of the building. That must be addressed in the plans. The applicant has not submitted a sign plan as of yet. The site plan indicates that the pylon sign on the corner will be removed. The applicant intends to put up at least one wall sign and maybe two on the building. That will be addressed through an administrative sign permit. The existing building complies with the C-1 district setback requirements but the current parking lot does not. He reiterated that the applicant proposes to modify the parking lot and use the driveways as they currently exist. Concrete perimeter curbing will be installed. Asphalt will be patched in where it had previously been removed. The applicant intends to use the landscape plan that was submitted for the interim C.U.P. application last year. The landscaping at the rear of the building was not required as part of the previous approval. This applicant has agreed to replace the landscaping in the northeast corner of the site with three six-foot evergreen trees. He noted that the parking lot improvements and landscaping will not be done until next spring. Therefore, the applicant must provide bids for that work and an escrow agreement will based on the bids. The cash or letter of credit escrow will be for one and one-half times the amount of the bids and it must be submitted prior to the applicant occupying the building. The parking lot improvements and landscaping must be completed by June 1, 2015. He also noted that staff recommends approval of the site plan subject to its recommendations. Lon Tharaldson, the father of the applicant Erik Tharaldson, noted his son is a plumber in the State of North Dakota and that he is a plumber in the State of Minnesota. The father is also a master plumber in the Cities of Minneapolis and St. Paul. The father explained that he currently functions out of his two- bedroom bungalow located in the City of Richfield. He went to North Dakota to help his son out for one year, but wanted to return to Minnesota. He has worked around the Lake Minnetonka area for 50 years. His son set him up with the business structure, which is quite expensive for plumbing. His son had CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 7 of 14 indicated to him that he is willing to come back to work in Minnesota if his father could find a good place to work from. He and his son are excited about their new venture. He thanked Director Nielsen for all of his help. Chair Geng stated the floor plan exhibit shows that the floor plan is oriented to the north. He thought it is actually oriented to the west. Mr. Tharaldson concurred. Geng encouraged that orientation be changed before Council considers this application. Ruth Tharaldson, the mother of Eric Tharaldson (the applicant), stated that basically there would not be any storage because plumbers take their vans home at night. She noted that all three of them are from Minnesota. Her son went to work in North Dakota for a few years and now wants to return to Minnesota to work. Chair Geng asked who is responsible for the maintenance and upkeep of the island on the corner of the property at the Smithtown Road and Country Road 19 intersection. Director Nielsen explained that piece of land is located in the City of Tonka Bay; it was part of the reconfiguration of that intersection but Shorewood has been maintaining it and will continue to do so. In response to a comment from Geng, Nielsen explained that the Tonka Bay City Council had been willing to adjust the municipal boundaries but the Shorewood City Council did not think it would be worth incurring the survey and legal costs to do so. Nielsen noted that he personally thinks Shorewood should own it if for no other reason people place a lot of signage on that corner and Shorewood cannot do anything about that because it does not own the land. Lowell Day (Boone), 25 Pleasant Avenue, Tonka Bay, and a representative for the American Legion located at 24450 Smithtown Road, stated the Legion just wants to try and improve its property. The Legion needs to make it financially feasible for the Tharaldsons to have their business at that location. He noted that the Legion recently had a new roof put on the flat roof of the building on that site. Chair Geng stated there is no lease agreement in place. Therefore, he asked if the current applicant is the appropriate person. Director Nielsen responded yes and stated the applicant has control of the structure. Geng noted that what is being proposed would be welcomed because the site has been an eye sore for quite some time. Davis moved, Maddy seconded, recommending approval of the site plan for Tharaldson Plumbing and Heating for the property located at 5680 Country Road 19 subject to staff recommendations. Motion passed 5/0. Chair Geng noted that Council will consider this item during its January 26, 2014, meeting. 4. PREAPPLICATION – COMPREHENSIVE PLAN AMENDMENT Applicant: Mattamy Homes Location: 24575 Smithtown Road (Minnetonka Country Club Property) Director Nielsen explained that Mattamy Homes has arranged to purchase the Minnetonka Country Club (MCC) property located at 24575 Smithtown Road. The property is zoned R-1A Single-Family Residential. The developer proposes to subdivide the property into 121 single-family residential lots. The MCC property is 116.9 acres in size. To do so requires an amendment to the Shorewood Comprehensive (Comp) Plan and, ultimately, approval of a planned unit development (PUD). Mattamy’s preapplication request is to amend the Proposed Land Use Plan 2030 in the Comp Plan to change the land use CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 8 of 14 classification for the MCC property to Low Density Residential (1 – 2 units per acre). It is currently classified as Semi-Public. The change would make the Comp Plan and the Zoning Map consistent. Shorewood has adopted a two-step process for considering amendments to its Comp Plan. The preapplication stage allows the applicant to appear before the Planning Commission and Council on an informal basis. The applicant can show their basic intent and the general nature of the proposal without incurring substantial cost. The purpose of the preapplication stage is to: 1. Familiarize the Commission and Council with the proposal. 2. Review required information and identify any additional information necessary for proper request evaluation. 3. Refer further plans to appropriate commissions and outside agencies (e.g. parks, watershed district, etc.) 4. Provide direction to the applicant (e.g. indication of priorities, etc.). 5. Determine a schedule for review of a formal application. Land use and zoning surrounding the site are as follows. North: across Smithtown Road; single-family homes, zoned R-1A (1 unit per 40,000 square feet) and R-1C (1 unit per 20,000 square feet); plus commercial development, zoned C- 1, General Commercial (Smithtown Crossing Redevelopment Area) East: commercial development, zoned C-1; public (City Hall/Badger Park) and single-family homes, zoned R-1C and R-1A South: single-family homes, zoned R-1C and R-1A West: single-family homes, zoned R-1A The developer intends to cluster the houses on the more buildable portions of the site. There are portions of the site that are low and have suspect soils. Those will be set aside as green space. With regard to development issues, he stated that aside from the density/zoning issues staff has identified a number of issues relative to any development of the subject property. 1. Perhaps the most significant single issue has to do with traffic/circulation. Single-family residential development generates approximately 8-10 trips per day. The number of units proposed would therefore generate 968 to 1210 trips per day. Smithtown Road, along the north side of the project and Country Club Road, along the east side of the site, are both designated as collector streets. The Country Club/Yellowstone Trail/Lake Linden Drive route is a substandard collector route, and it leads to the Highway 7/41 intersection which is severely congested. On the north end of Country Club Road, its intersection with Smithtown Road should be examined also. Staff suggests that a traffic study be done that addresses ways to direct the new traffic to County Road 19, while minimizing the volume of traffic that goes to the south. Internally, the proposed site plan on the Conservation Development Concept Plan exhibit shows only one connection to Smithtown Road which leaves a very long dead-end circulation pattern. That is well over the 700-foot length maximum for a cul-de-sac that the City Code requires. There is only one way in to the north and to the south. Although it does not show well on the site plan, the developer has indicated a willingness to construct some sort of perimeter trail system for the property that would be available for public CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 9 of 14 use. The City has plans in 2015 to extend to the east the new sidewalk along Smithtown Road. The sidewalk would be extended from the LRT Trail to the Smithtown Road and Country Road 19 intersection. During the January 29, 2015, Council and staff retreat Council will consider whether to delay the Smithtown Road East Sidewalk Extension Project, pending review and approval of the MCC plans. 2. Drainage is a significant issue that needs to be addressed in the applicant’s plans. Mattamy representatives have suggested that the plans will not only address the rate of storm water leaving the site, but also the volume. The intent appears to be to keep as much water on the property as possible. The minimum requirement for addressing drainage is that the rate of runoff after the site is developed cannot exceed the rate before the site is developed. The property for the most part drains to the southwest. There is a system there that is somewhat substandard and the City Engineer is somewhat concerned about the outlet for that. 3. The site is well served with existing sanitary sewer and municipal water utilities. Both utilities serve the property. The Public Works Director has recommended that the sanitary sewer be connected to the metro line that extends along Yellowstone Trail. 4. The City Council has delayed plans for Badger Park improvements pending study of the Comp Plan amendment and review of this property. At minimum, the City will have to determine whether to take land from the project for park improvements, require cash in lieu of land and, if so, whether to take the eight percent of raw land value or the flat fee per lot allowed by the Subdivision Code. He noted that due to the size and complexity of the project the City Council decided to hire an independent planning consultant to direct the public process and the information that flows out from the City and to assess a broader scope of alternatives for the MCC property and its surrounding areas. Council will select between two consultants during its January 12, 2015, meeting. The selected consultant will start its work the next day. One of the consultant’s challenges will be to try to coordinate their efforts with those of the developer. While the developer has indicated that they do not expect to do construction in 2015, they would like to have some sort of concept approval by early summer. Nielsen recommended that time be devoted for both Council and the Planning Commission to review the Comp Plan, particularly the goals, objectives and policies for each chapter contained in the Plan, as they prepare for the review of the MCC plans. Regardless of how the subject property ends up being redeveloped these policies serve as the City’s guide. Nielsen noted that Rick Packer is present to talk about the project. Council Liaison Sundberg noted that the consultants that have been interviewed are well regarded in Minnesota. She also noted the City has hired a consulting firm to assess renewable energy options in the City. She assumes the Planning Commission will be kept informed of what is going on with that initiative. Rick Packer, a Land Development Manager with Mattamy Homes, provided a little background about the company. It has been doing work in this market for about eight years. Its home base is in Toronto, Ontario, Canada. It is the largest builder in Canada. In the Twin Cities it is about the fourth largest builder in volume and fifth largest builder in number of permits. The company is privately owned; it is owned by one person. The owner is active in decisions made on a day-to-day basis. It has a number of vary large holdings in the Twin Cities because the owner is a “land junkie”. The company’s culture and ethic is very CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 10 of 14 different from a public company. The company name is a combination of the owner’s two children’s names – Matt and Amy. Mattamy has initially assembled what it considers a pretty unique team to come up with its plan. The other Land Development Manager with Mattamy grew up three blocks from the MCC property and his father runs a business in the City of Tonka Bay. Mr. Packer had been a project manager for Bear Path Country Club; therefore, he understands what goes into building a golf course in conjunction with residential. His son has a degree in golf course management and his son educated him on all the different things he would likely find when testing of the site for pollution, chemicals and so forth that was put down on the MCC golf course to make the grass green. The company thought its employees had enough knowledge of the community and the industry to develop a plan that made sense. Mr. Packer highlighted a list of things that were taken into consideration when preparing a draft concept plan.  There is no desire to create some grand vision that would be a monument to the company.  There is no desire to change the zoning of the site which is one unit per Shorewood acre.  There is already an issue with traffic volume going down Country Club Road and ultimately to Highway 7. Therefore, a conscious decision was made to not have an exit on to or from Country Club Road onto the property.  Company staff understood there would be property line issues because the survey methods used 100 years ago are not as accurate as they are today. That was taken into consideration.  Company staff understood where many of the flooding issues on the site were. The plans stayed away from those areas.  Company staff had no desire to put one house on every 40,000 square foot parcel of land on the site. The plan is to keep the houses on the high ground, disrupt as little of the site as possible while maintaining the density the site is zoned for. Sixty-two of the acres on the site will be preserved as open space. That leaves many opportunities that can be explored for the company, the residents in the area and the City. Mr. Packer explained that all stormwater calculations have already been done. Back-to-back, 100- hundred-year events have been planned for. All stormwater will be conveyed through a 24-inch pipe that currently leaves the site. The intent is to decrease volume of stormwater leaving the site because there is a Minnehaha Creek Watershed District (MCWD) requirement to keep the first inch of any rainfall on site. The intent is to have a buffer area around the entire development. The buffer will range in size from 100 feet to 40 acres. That was done because residents did not want to have houses backed up to them to avoid any property line disputes there might be and just to be good neighbors. The majority of the proposed lots will roughly be 90 feet by 150 feet. That allows for adequately sized houses. The side yard setbacks will be 10 feet. The first thought was for the front yard setback to be 40 feet but consideration is being given to changing that to 30 feet depending on the quality of the soils in any particular area. A concerted effort has been made to not back any houses up to streets or residences; the back of a house is not the most attractive side. The cul-de-sacs have been brought up closer to the streets for a variety of reasons, in particular to Smithtown Road and Country Club Drive. Things will be constructed in a way that emergency vehicles will be able to enter directly on to some cul-de-sacs. The reason there is not another access on to Smithtown Road in the northwest corner is there is a wetland there. Currently it takes about 18 months to process a permit to fill in a wetland. That encourages developers not to do that. If Mattamy decides it want to have another access onto Smithtown Road that CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 11 of 14 filling in of the wetland would be part of the last phase of the project. There is no plan to fill in any other wetlands or water features on the site. Mr. Packer noted Mattamy has tried to be respectful of the traffic concerns. He stated that it has notified all of the neighbors surrounding the site that there may be a possibility that surveyors may end up walking on a portion of their property and that the surveyors do not have any idea of what is going on with the site so there is no point in asking them any questions. The company has received calls from some residents and none seem to be surprised that the property will be redeveloped. He also noted that the houses that will be constructed will be the same as to the ones Mattamy constructed in the Charley Lake Preserve in the City of North Oaks. Mattamy is the first production home builder that has ever been allowed to build in North Oaks. That subdivision opened in June 2014 and to date 43 of the 64 lots have been sold. It is Mattamy’s fastest growing subdivision in the northern hemisphere. The prices range from $800,000 – $1.2 million. For the MCC site the base lot and house will be in the $750,000 – $800,000 range. But, no one is going to build a base house on a base lot. Mr. Packer thanked Director Nielsen for all of the assistance he has provided. He offered to entertain any questions the Planning Commissioners may have. Chair Geng thanked Mr. Packer for providing an overview of what Mattamy is considering. He also thanked Mattamy for its sensitivity to the residents in the area and for its desire to preserve open space. Council Liaison Sundberg thanked Mr. Packer and Mattamy for addressing the community environment and for proactively reaching out to the community. Chair Geng stated that Mr. Packer had indicated that the base lot and house will be in the $750,000 – $800,000 range and that the minimum lot site will be 13,500 square feet. That size lot is quite a bit smaller than the Shorewood acre (40,000 square feet). He asked what Mattamy is proposing as a range of lot sizes. Mr. Packer explained in that price range all of its product is designed with a 70-foot-wide footprint. Most builders for less than an acre lot will cover the lot from setback to setback side/side. That is simple economics of about $2,000 a foot. They have not found the market will pay $2,000 a foot between 90- foot-wide lot and 100-foot-wide lot. Any lot wider than 90 feet is a waste of land, a waste of streets and a waste of the financial viability of the project. The houses at Charley Preserve are on one acre lots. Unless there is a big sprawling house on those lots the houses look out of place because there are 5,000 – 6,000 square foot houses that sit on a 150-foot-wide lot. He thought the proposed houses will look better on a 10 foot side yard setback lots. He noted that Mattamy wants to make the most use of the site’s density in a way that is environmentally sensitive to the area. He stated nothing stops the company from putting down 60 helical footings and building houses where they should not be built. Mattamy wants to build the houses on the high spots and not where the flooding occurs. He noted the lots adjacent to open space will not be as wide as 90 feet. He stated that Mattamy could go with 100-foot-wide lots but will not because it wants the open spaces to be visible to people driving by and for pedestrian access throughout the site. He noted that Mattamy does not want any lots to be less than 150 feet deep. He stated if the lots were to be made one acre lots then all of the open space goes away. Director Nielsen stated the minimum lot width in the R-1A district is 120 feet. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 12 of 14 Chair Geng stated that owners of properties in that price range may want to have a pool. He questioned if there would be room for pools on the lot sizes being proposed. Mr. Packer stated it will not be possible to put pools in on many of the lots because the lot will be up high. Director Nielsen asked what Mattamy’s depth of the footprint generally is. Mr. Packer responded 50 feet. Mr. Packer stated if people are going to want to build a pool they should select a lot that will accommodate that. Chair Geng noted the City’s Comp Plan encourages adequate off-street parking. He asked if Mattamy foresees on-street parking. Mr. Packer stated Mattamy has not gotten that far in the design process. He explained a 32-foot-wide street face-to-face of curb allows for parking on both sides of the street. In order to reduce impervious surface to reduce runoff a 28-foot-wide street face-to-face curb may be constructed and parking would only be allowed on one side of the street. For a project Mattamy is doing in a northern suburb the street is 26 feet wide face-to-face and bump-outs are constructed for some on-street parking. Mr. Packer noted that each one of its houses has a minimum of a three car garage. There will be parking for three vehicles outside of each car inside and then there will be room to park on the driveway. That amounts to being able to accommodate nine vehicles. Commissioner Maddy asked what the proposed ownership structure is of the open space. Mr. Packer responded Mattamy does not know. Mr. Packer stated if the City wants to own the open space so everyone can use the amenities such as trails in the open space then the City has to maintain it. If the open space is going to be private and Mattamy builds the trails then there is a concern about the liability of opening the private space to the public. He noted that the space will either be public or owned by a homeowners association (HOA). Chair Geng stated his greatest concerns with the proposed project are the traffic impact and the entrance/exit on Yellowstone Trail. He noted that Director Nielsen had stated earlier that the realignment of the Smithtown Road and Country Road 19 intersection has reduced traffic on Country Club Road substantially. Commissioner Muehlberg also noted the heavy traffic when school lets out at that intersection; it backs up quite a bit. Mr. Packer stated the entrance/exit on to or off of Smithtown Road is proposed to be located a reasonable distance from the intersection. Muehlberg noted the increase of traffic on Yellowstone Trail will be problematic. Geng noted he thought it prudent that a very thorough traffic study be done. Mr. Packer stated that Mattamy would have started that study already but the City wants control over it because it may want to expand it to more than this project. He then stated what is currently being proposed could amount to 1,000 vehicle trips a day spread throughout the day. Geng stated the City has heard complaints about traffic on Country Club Road, Yellowstone Trail and Lake Linden Drive long before this project was ever discussed. Mr. Packer stated that traffic entering on to Yellowstone Trail from the development will divert it from going down Country Club Road to Yellowstone Trail and on to Lake Linden Drive. Mr. Packer noted that Country Club Road is on the MCC property without an easement. That will have to be addressed. The public sewer line that runs across the property is not in an easement. Mr. Packer stated one cul-de-sac does meet the 700 foot maximum standard. Originally there had been a second access to Smithtown Road but when Mattamy found out that access had been in a wetland delineation it pulled the access out. CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 13 of 14 Chair Geng stated the concept plan shows an egress for an emergency entrance/exit to Smithtown Road in the northwest corner of the site. He asked how that can be done through a wetland. Mr. Packer stated that has to be done through permitting. Mr. Packer stated if there were to be an access point on to Smithtown Road on the west side a person could go out and west on Smithtown Road towards Highway 7. Commissioner Muehlberg stated there is no stoplight at that intersection of Eureka Road and Highway 7 so it is not easy to get on to Highway 7 very quickly. Chair Geng stated the concept plans show that holding ponds will be added to the site. Mr. Packer confirmed that. Geng then stated that it is his understanding that Mattamy has some applications pending with the MCWD. Mr. Packer stated that Mattamy has a 900-unit development at Woodland Cove and has had to work with the MCWD on that. Mr. Packer clarified that the company has not submitted any applications to the MCWD for the MCC property but it has met with MCWD representatives. Mattamy needs to have a plan before it can apply for any type of permit from the MCWD. Geng asked Mr. Packer if Mattamy representatives have spoken with representatives from the Excelsior Fire Department (EFD) or the South Lake Minnetonka Police Department (SLMPD) about concerns they may have. Mr. Packer responded no. Geng stated he assumes that would be premature. Mr. Packer stated Mattamy has tried to limit communications with the community until there has been more discussion with Council and the Planning Commission. Geng noted that the City is going to hire a consultant on Monday, January 12, 2015, to assist the City with planning activities associated with this project and to take a broader view on the development in that area and the Smithtown Crossing Redevelopment Area. He stated that before the Planning Commission moves forward with this preapplication process he would like the Commission to meet with the consultant to discuss the consultant’s views. He asked the Commissioners if they could meet on January 20 if the consultant could accommodate that. Mr. Packer stated he knows both consultants the Council is going to consider and both are top notch. They both propose solutions that make sense. After discussion, there was consensus amongst the Commissioners to meet with the consultant on either January 20 or February 3. Geng moved, Davis seconded, continuing this discussion about Mattamy’s preapplication for a Comprehensive Plan amendment for the Minnetonka Country Club (MCC) property until the Planning Commission has had an opportunity to meet on January 20 or February 3, 2015, with the planning consultant the City is going to hire for the MCC redevelopment project. Mr. Packer stated that continuing this discussion would result in a loss of 30 days in the process for him. He noted he heard the concerns expressed this evening and he will talk to the consultant. He explained that the next time he comes back before the Planning Commission Mattamy will be submitting a formal application so it does not lose the 30 days in the process. He clarified he is respectful of what the Commission wants to do but Mattamy needs to close on the purchase of the property in the middle of this coming summer. He stated Mattamy wants to start soliciting public comment soon. In response to a question from Maddy, Director Nielsen clarified the Planning Commission does not need to take any formal action on the preapplication. Nielsen stated the issues and concerns conveyed this evening have been noted. He then stated if the consultant can meet with the Commission on January 20 it would keep things on schedule for the Council to discuss the preapplication during its January 26 CITY OF SHOREWOOD PLANNING COMMISSION MEETING January 6, 2015 Page 14 of 14 meeting. Nielsen noted that both planning consultants are aware of Mattamy’s desire to get far enough along in the planning process to purchase the MCC property this summer. Motion passed 5/0. 5. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 6. OLD BUSINESS / NEW BUSINESS 7. DRAFT NEXT MEETING AGENDA Chair Geng noted that on either January 20, 2015, or February 3, 2015, the Planning Commission will meet with the planning consultant the City Council will select during its January 12, 2015, meeting for planning services related to the residential redevelopment of the Minnetonka Country Club property. Director Nielsen stated the City has started to receive applications for consideration during the Planning Commission’s February 3, 2015 meeting. 8. REPORTS • Liaison to Council Planning Commissioner Labadie reported on Council’s December 8, 2014, meeting (as detailed in the minutes of that meeting). • SLUC • Other 9. ADJOURNMENT Davis moved, Maddy seconded, Adjourning the Planning Commission Meeting of January 6, 2015, at 9:04 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Kath – C.U.P. for Fill in Excess of 100 Cubic Yards Meeting Date: 26 January 2015 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director’s Memorandum, dated 30 December 2014 Draft Resolution Policy Consideration: Should Jesse Kath be granted a conditional use permit to place up to 6000 cubic yards of fill on his property at 25025 Yellowstone Trail? Background: See attached Planning Director’s memorandum. Financial or Budget Considerations: The fee paid by the applicant covers the cost of processing the permit. The applicant has been advised that he is responsible for any street restoration that may be necessary as a result of erosion into the street or damage to the street surface. Options: Approve the request per the Planning Commission’s recommendation; deny the request; or modify the conditions recommended by the Planning Commission. Recommendation / Action Requested: The applicant is still exploring the possible use of helical pilings to reduce the amount of fill necessary to make the lot buildable. As such, the 6000 yard figure is a worst case scenario. Staff recommends approval of the conditional use permit as recommended by the Planning Commission. Next Steps and Timelines: The erosion control referenced in the staff report should be required to be in place prior to commencement of any filling or grading. Over-seeding should occur immediately after snow melt next spring. Connection to Vision / Mission: Regulation of large scale grading projects contributes to a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Memorandum Re: Kath CUP 30 December 2014 ANALYSIS/RECOMMENDATION Shorewood's Zoning Code requires a conditional use permit whenever more than 100 cubic yards of material is brought on to a site. This equates to approximately 10 dump truck loads of dirt. Exhibit B is the proposed grading plan for the property. Issues related to the grading plan are as follow: Grading. From a City Code perspective, the main issue is the effect of the grading and filling on the existing trees on the site. The applicant has already removed a considerable amount of underbrush and buckthorn from the site. The proposed soil correction area is limited to the area that was disturbed as part of the earlier grading activity. The applicant will erect tree protection fencing /erosion control as shown on Exhibit B, preventing disturbance of remaining vegetation on the site. Proposed fill will be compacted to provide a suitable building pad for the proposed home. While the use of the excavated material for a landscape berm would reduce the amount of material that needs to be removed from the site, it would also involve disturbance of additional vegetation on the site. If this is proposed, the applicant should submit a revised grading plan and a tree preservation/reforestation plan for the additional area to be disturbed. Drainage. The proposed excavation/fill area does not adversely affect drainage on the property. If, as mentioned above, the landscape berm is proposed, it should be subject to review and recommendation by the City Engineer. Any approval of the conditional use permit should be subject to the recommendations of the Minnehaha Creek Watershed and the City Engineer. Cc: Bill Joynes Paul Hornby Tim Keane Larry Brown Jesse Kath -2- INWA L U MEN MIN ION mom ME as 10 o a) o LL ,p N 7 � ■ I U c O O U 0 Yz< o c m O Y W C o M 0 LIM Z%43p Vo oluall •r+ ti I�Q c)1L S � A L Exhibit A Klath LOCATION Legal Description Provided by Client 979.1 orx s The West 185 feet of that part of Lots 6 and 7, MINNEWASHTA PARK according to the recorded plat thereof Hennepin County, Minnesota. Lying Northerly of the I C_ Northerly right of way line of State Highway No. 7. Also Lot 61, Auditor Subdivision No. 133, Hennepin County, Minnesota. Except that part platted in BOYER LAKE 9797 9 s 977.90 MINNEWASHTA ADDITION and except highway. Address: 25025 Yellowstone Trail, Shorewood, Minnesota I 50 / 981.9 k ... °,0 s za House Model: Elevation: - \��'� r / • sxrt • 78 80 / u Buyer: Kath r- 989.3 ss7s .... ... s• 976. x •\ a N Construction Notes: "'�" =.. . . .. "9810 979.51 / x 979.4 I 984.6 984.0 983,3' ' ' ' 1, Install rock construction entrance. N �I v x sas.�" � . � ". " . ". � i. �m . or �' �• 9776 2. Install silt fence as needed for erosion control. say: '.<"r."...'...". `` 980. 6 0�1 / ... r v ( X 976. •� f� 3. Sidewalks shall drain away from house a minimum of 1.0 %. 819 �� "'' .� r•' / 4. Contractor must verify driveway design. �` / 9s5.o� '; \�.'/ �<' \ `\'•• ` /X975 �H a v .... ..... " O •fit' • pr 976.4/ 5. Contractor must verify service elevation prior to construction. 1J` F .ii." / .... • . �� ss1.t "^� If�lAi �•ra �� n ,� >li Q �� / U.'�.... r \J.f• \ IvillvL_vv 1911 AF) 6. Add or remove foundation ledge as required. (� J� / sss.2 ' ��1 / 981.4 00 ' 978 i x 974.3 �\J ..98"4:6. .. V� \ Zi • ' /• ` / <`�,, ' a r X979 / 974.6; '� X 97 General Notes: r �C�JJ / 1./' ..... j ` al.� ss2.o X9981.2 \ \�s �8/� . °�� ; XI 3.6 1. Grading plan by last dated was used to determine I X9-91.3 �.... X 98 \ ° 980.5 �� / 9 •7 t� proposed elevations shown herein. ` /... 9a .a X 989.3 9s4) sso.ss \ `Z � _ / A y80.4 �,• 997:8 989.4 982.3 /' �.'.'. s l.9 \ /� s 2. This survey does not purport to show improvements �� / � • / i \ . \ 6 � 9�3• 9I X 971.3 or encroachments, except as shown, as surveyed by me I c' / 9989' '.', ��" �n X 982. - - -_.X 980.lg2 2.2 �(^ �.- / •. 982.7 !iS 2 O• ,? i or under my direct supervision. r o % /•� vJ / l 96.5 0,,�° 5 / e T\ 3, Proposed building dimensions shown are for /,� sss•si,�, ... "" s 4` x 979.4 009` fo�9 P r loo v horizontal location of structures on the lot only. / sss.2 i' �'m 'x a i/ \ 971 a 60 J 9 ..a,.. / '• % 979.3 / _ c� 18 971A %� Contact builder prior to construction for approved 981.2 x x 9809 ;p v ' r construction plans, / i .1 s s.a _ _ - -' ose° ,, s x 998.4 996.3 / .. -- .� 979-7 X P pV o i 4. No specific soils investigation has been performed on �� s x979.8__ X: �;' 976• �F�; /9999. m.a��f this lot by the surveyor. The suitability of soils to / 9908 /i.�. ' " 9�a•6 981.2 _ti82,�- • X9 8,3 X9769 / 9 _ i x y- 0 f 978.9 X X 97$f3 : 18 i O d` O support the specific house proposed is not the i. ` 5Q, l . Qo ;x 969.5 _ o responsibility of the surveyor. 98 7 a3` _ X 97 5. This certificate does not purport to show easements % �6�` �� x 1 - •1 0 P P h / ,�� ' s� l' �' •'/ • X 964.5 other than those shown on the recorded plat. ° / 80.2 / ��oo r' • �6 X 596k 6. Bearings shown are based on an assumed datum. / sa3al x 8.6 X 985� / t f %f �( 973.0 • ••�� / X 965.8 /T� '962 a AU b 40 20 0 40 / / ° / q� • • c�`w'"'_' - • . • • . • . • • �� D � Ufa W t I I r / 3 a •• I / / can 960 Scale In Feet / 991.8 / __ - - -� 3'- I 6k X 97,8:7 5 / --- 970- -- "o • • 1- / / m o� X 958.5 X982.9 976 i� ! �.''.(D �9 �.. ° 1 ^968.1 0 �' - __ _ 2 �X 957.6 Lot Area =56273 SF J °�� r I / - sss s I x 964. 9a 1 / 'L_�J I v i X- _9b_ o X 995.3 ./� � � rn House Area -2410 SF n � �r�l- r-�• -> � �� jr� n, il;^I�n I r�i� � � / % - - - -- - a, === -- -- y66'" X 9E Driveway Area =1462 SF x 990.3 r,vvl I v�� vL,v�, v I �IV1 v i vu. ,; ; - --- T-- 7- _c=- -- - - -'X 959.6 ; /X 957.9 i / D 1' / / 96A� _ 85.0 - -- - -- 3 X946.5 97/4.2 / /X 96 _�-- -- -----�- --------------------.�_' X 980.5 978.3 ` 'r-I\ I n jr--)IN I / 956 g O1 • •••••• Denotes proposed erosion control / / / / ;' �g62 4 X959.3 �lL_I VI VL_i II w -� vU, IVIII VI V.ttm ^0 X 975.9 >/ / / / X 961.1 '�I y °�- Denotes proposed rock construction entrance �oh� / Nor herl f' of S /f I Q 955.5 X 955.2 N ew 97x.2 / �- Y Ine oh / 6 7 / monumented) 'H' N2,'7 999.4 / X954.7 X 000.00 Denotes existing elevation 1 �0 � r I ( 000.00 ) Denotes proposed elevation 6 3 Qty 0/h % oh Denotes drainage flow direction / X 989:5 \Oh 958• 0n Denotes spike X 2.0 `--� �� \�6 y62- p�6' 9 _955.4 °' C,,L �0 (4 x 51.4 Q � 96g966� oh 4-95 4.3 952. 950 X 951.9 953.99._- ( 54.2 A -r House elevations elevations iPrOPOSed) / AS -built 975.3 973.ZTs, -� \ �� M'I-L� r7ri �A� / .v _` 1GHi \AY �32�g56 93.9 Lowest Floor Elevation :(975.3) / 9.., . ?�_ 971 s- -� �� \ - • i i To Of Foundation Elev. :984.0 �` 9sd� . . X.975.8. ".X 975.0 ...... 972 ... - 7 969. P :(984.0) / �. ........ .. ..... 9\ ... . ... .. . ... .... . .... .............X970 .. ........... X... 9.6.9..3.. ..s..s..s. ..o . ......" s � 966.2 _ ..X '973.0 Garage Slab Elev. @ Door : (983.5) ... 96 967.9 -M- 'a y 111 .... . ' 9...... 9 964.6 925.4 .................... ........ \ ...................... - 0.........................X 96 .2 "...........965.8 We hereby certify to J Koth LLC. that this survey, plan or ` - �- Y Y Y P / . .......... ....." . _ ..... e...... ... \ X.96 .o'.. ....... ...... 95.2 -� i7 ............ ........ 9 repo was re ared b me or under m direct su ervlslon s x.999,3. P P P Y Y P 8 ........................... and that 1 am a duly licensed Land Surveyor under the x 9759 .....X 979,2. .'..'.'.'... -max s7�s_ ....... .... ssQ .. x• 999:8 ,__.. . laws of the State of Minnesota, dated 10/29/14. -'' •" • . a ........X,973:4.. "....� ......... Signed: Pioneer Engineering, P.A. x 971:5- - ........... ... ............... ...... ..'."..... ".............................. 996.1 .. ..... ..x•9700 .... .. ... ...........� .. ..... ....... ......... ... ....... . X ....... �. _ ...X 966.1 -- X968.5.•,.,• .. BY: L," i L_ \' L -nf \L_ IVII�VI VL_1VV r1 IT A /.. X•9B7 `+ Exhibit B Peter J. Minnesota kisota Professional Land Surveyor rl I �� i ivi v PROPOSED GRADING PLAN Minnesota License No. 42299 email- phawkinson @pioneereng.com 0•7 CITY OF SHOREWOOD RESOLUTION NO. 15-_____ A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO PLACE FILL IN EXCESS OF 100 CUBIC YARDS FOR JESSE KATH WHEREAS, Jesse Kath (Applicant) is the owner of real property located at 25025 Yellowstone Trail, in the City of Shorewood, County of Hennepin, legally described in Exhibit A, attached hereto and made a part hereof; and WHEREAS, the Applicant has applied to the City for a Conditional Use Permit to place approximately 6000 cubic yards of fill to correct poor soils located on the above-referenced property; and WHEREAS, the Shorewood City Code requires a Conditional Use Permit to place fill in excess of 100 cubic yards; and WHEREAS, the Applicant’s request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission, Mayor and City Council dated 30 December 2014, which memorandum is on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 6 January 2015, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant’s request was considered by the City Council at its regular meeting on 26 January 2015, at which time the Planner's memorandum, and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Applicant proposes to replace up to 6000 cubic yards of soil in order to create a suitable building pad on the subject property. 2. The slope of the finished grade will not exceed three units horizontal to one unit vertical. CONCLUSION A. That the application of Jesse Kath for a Conditional Use Permit as set forth hereinabove be and hereby is granted. B. That this approval is subject to the City Engineer’s recommendations and approval of the final grading. The City shall document the condition of the pavement in front of the subject property and any damage to the pavement must be corrected, at the Applicant’s expense, prior to issuance of a certificate of occupancy for the new home. C. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of January, 2015. ____________________________ Scott Zerby, Mayor ATTEST: ______________________________ Jean Panchyshyn, City Clerk -2- Legal Description The West 185 feet of that part of Lots 6 and 7, Minnewashta Park according to the recorded plat thereof Hennepin County, Minnesota. Lying Northerly of the Northerly right of way line of State Highway No. 7. Also Lot 61, Auditor Subdivision No. 133, Hennepin County, Minnesota. Except that part platted in Boyer Lake Minnewashta Addition and except highway. Exhibit A #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Cambria, Inc. - Conditional Use Permit for a Trade Contractor’s Business Meeting Date: 26 January 2015 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director’s Memorandum Draft Resolution Policy Consideration: Should the City grant a conditional use permit allowing Cambria, Inc. to use the property at 23425 County Road 19 as a building trade contractor’s business, specifically for a product display showroom and parking garage? Background: See attached Planning Director’s memorandum. The Planning Commission held a public hearing on 6 January 2015 to consider this application. The Commission voted unanimously to approve the CUP, subject to the recommendations in the staff report. A resolution to that effect is attached for the Council’s consideration. Financial or Budget Considerations: Application fees cover the City’s expense in processing the application. Options: Approve the CUP; modify the CUP; or deny the CUP. Recommendation / Action Requested: Adoption of the attached resolution is recommended. Next Steps and Timelines: Upon receipt of the Council resolution approving the CUP, the applicant must record it with the County within 30 days. Connection to Vision / Mission: Sustainable tax base. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Memorandum Re: Cambria Support Building — C.U.P. 29 December 2014 As part of the renovation, SKD proposes to relocate the parking lot currently in front of the building to the rear (see Exhibit D). This redesign will be accompanied by a significant amount of landscaping as illustrated on Exhibit E. As shown on Exhibit F, the size of the building will remain the same. Drastic improvements are proposed for the exterior of the building as shown on Exhibit G. ANALYSIS/RECOMMENDATION Following is how the applicant's request complies with the requirements of the Shorewood Zoning Code: A. Land Use. Section 1201.23 Subd. 4.e. of the Shorewood Zoning Code provides for "building trade contractor's shop" as a conditional use in the C -2 zoning district. The proposed use of the property is consistent with this description in a very low -key way. According to the architect, the building is not occupied on a daily basis. Rather, it is used to store up to three passenger vans that are used to take clients to various sites and functions. Half of the building will house a display area for Cambria products. This showroom is not open to the public and is occupied on an appointment basis. No fabricating or outdoor storage is proposed for the site. With respect to the conditions in Subd. 4.e., following is how the request complies with the Code: 1. Cambria products are installed on construction sites. Fabrication occurs at their manufacturing facility in LeSeur, Minnesota. 2. No outdoor storage, including the vans, is proposed for the site. 3. Proposed landscaping, shown on Exhibit E, is substantial and is consistent with the design recommendations of the County Road 19 Corridor Study, which has been adopted into the Shorewood Comprehensive Plan. 4. The proposed use and site design are considered to be a relatively drastic improvement to the property and are consistent with the Shorewood Comprehensive Plan. B. Building Setbacks. The existing building is slightly nonconforming with respect to required setbacks. While it complies with front and rear setbacks (30 feet each), the northwest corner of the building, due to the angle at which it sits, is only 13 feet instead of the required 20 feet. This nonconformity is mitigated by the location of proposed evergreen trees in front of the building. -2- Memorandum Re: Cambria Support Building — C.U.P. 29 December 2014 C. Building Height. The C -2 District allows buildings to be two stories or 25 feet in height. As shown on Exhibit G, the proposed building is one story, and only 12 feet in height. D. Parking. The current paved parking area in front of the building is nonconforming with respect to the front setback (six feet vs. fifteen feet). This area will be removed in favor of parking at the rear of the building. Similarly, an existing nonconforming gravel parking /storage area in back will be replaced by the new parking lot. The net effect of these changes is compliance with setback requirements and a significant reduction in hardcover on the site. Impervious surface on the property is reduced from 61.6 percent to 36.5 percent. The total number of parking spaces required for the proposed use is six, which are provided behind the building. Three additional indoor spaces are also provided for the vans. The new parking area and driveway leading to it will have concrete perimeter curbing. Since the parking improvements will not likely occur until next spring, it is recommended that the applicant be required to submit a letter of credit or cash escrow to guarantee that the work will be done by the end of next summer. E. Building Construction. The exterior surfaces will be clad in stone on all sides of the building, which easily satisfies construction materials provisions in the Zoning Code. F. Landscaping. As mentioned above, landscaping improvements are considerable and comply with the design requirements recommended in the County Road 19 Corridor Study. It is worth noting that the proposed evergreen trees at the rear of the site screen the property from residential uses to the south. In time, they will also provide the green "backdrop" for commercial properties along County Road 19. G. Grading and Drainage. The site currently drains toward the drainage and utility easement at the rear of the site. This pattern will be maintained and the significant reduction in hardcover will reduce impact on the pond to the south. Subject to the recommendations contained herein, it is recommended that the applicant's plans be approved. Any signage proposed for the property is subject to a zoning permit approved administratively by staff. Cc: Bill Joynes Paul Hornby Dan Mulrennan Joe Pazandalc Larry Brown Steve Kleineman Tim Keane -3- Project Description for the Cambria Support Building and Garage The current building is unoccupied. It is one story with concrete block bearing walls, and a wood framed shallow pitched roof. The exterior is exposed concrete block, approximately 3,136 square feet. The current condition of the building is poor and is in need of significant repairs and updating. There is a block demising wall splitting the space in half. It appears the building was used as storage with limited heat and few wall partitions. There are 3 garage doors for vehicle access. The owner plans to renovate the building, inside and out, and rework the landscaping and driveways creating a more pleasing building, as it relates to the street and private views. The building will be refinished with a stone exterior. To maintain security and privacy, there are no windows in this building. Intent is to develop a nicely landscaped property, yet be private and discrete with limited business operations. Cambria is in the building trades. They manufacture, fabricate and install specialized quartz stone countertops used in both residential and commercial buildings. This building will be used to conduct business on a very limited basis as support to their main operation in Le Sueur. There will be no manufacturing or fabrication in this facility. This is not a public retail building. Its primary use is to store 3 tour vans that are used for transporting customers and, on a limited private basis, show customers their products and how their material can be used. Much of the space will be devoted to displays and vignettes showing ways that Cambria can be utilized in daily lives. As noted, the facility will see only limited use, but when used, customers will be in very small groups, typically 2 -6 people. Exhibit B PROJECT DESCRIPTION LEGEND O IRON SET • IRON FOUND / ® JUDICIAL LAND I / jf POWER POLE X LIGHT POLE © ELECTRIC METER m TELEPHONE PEDI ® WELL SIGN SANITARY CLEAN O MANHOLE CATCH BASIN W E) CATCH BASIN HYDRANT D4 GATE VALVE TC TOP OF CURB RIM TOP OF CASTING X900 EXISTING ELEVAT 93s 1 ASPHALT SURFAC - ` CONCRETE SURF1 GRAVEL SURFACF - 1000 - - -- EXISTING CONTOI \ o OHR OVERHEAD POIVE:I n- FENCE LINE SANITARY SEINER n,1 v rl �1 A A, \ I'll 0x11 1248 936.6 1249 936.5 1250 935.5 1251 935.6 1252 935.6 1253 935.0 1254 934.9 1255 934.7 1256 934.7 1257 934.7 1258 934.4 1259 934.1 1260 934.0 1261 933.7 1262 933.9 1263 933.9 1264 933.6 1265 933.3 1266 933.2 1267 MA 1268 934.0 1269 933.8 1270 933.3 1271 933.4 1272 934.3 1273 932,8 1274 934.5 1275 934.5 1276 934.5 1277 934.0 1278 933.8 1279 933.5 1280 034.1 1281 933.7 1282 934.2 1283 934.0 1284 934.8 1309 934.7 1310 934.3 1311 934.0 1312 933.3 1313 933.3 1314 933.3 1315 932.6 1316 933.7 1317 932.8 1318 932.8 d309 Q 1311 156 EAST - \`" 1316 1315 �`\ 287.00 EAST 1317 -THE NORTH LINE OF TRACT A, ---' INTERSECTION OF THE WEST LINE OF LOT 214, REGISTERED LAND SURVEY NO. 436 AUDITOR'S SUBDIVISION NO. 135 AND THE NORTH LINE ('.`11318 OF TRACT A. REGISTERED LAND SURVEY NO. 436 \„J r I L-1 \ L_ V L _/ 11 V V V I Exhibit C EXISTING SURVEY �1 ADJACENT BUILINGS Al NO SCALE N s ,93 i / / / / / / / s / LEGEND- / i X 9355 O IRON SET S IRON FOUND W JUDICIAL LAND )MARKER A POWER POLE m LIGHT E ECTRIC L METER v TELEPHONE PEDESTAL WELL COMMON AREA (0) SANIHOLE TARY CLEAN OUT t) IMAIy 0 o CATCH BASIN MANHOLE CATCH BASIN J r7 HYDRANT GATE YALYE bt TOP OF CURB COMMON AREA TOP OF CASTING PRODUCTAREA EXISTING ELEVATION L.�� ASPHALT SURFACE TOTAL• CONCRETE SURFACE TOTAL OCCUPANT LOAD: EXISTING CONTOURS ... - - -' _— x_...__...K...__ OVERHEAD POWER LINE FENCE LINE __�.._..._._,,._.._ NARY SEVER N 156.03 EAST 25100 EAST Z6 OF INTERSECTION DI THE W THE NORTH LINE OF TRACT A EST LINE OF LOT 214, AUDITOR'S SUBDIVISION ND. 135 AND THE NORTH LINE REGISTERED LAND SURVEY NO. 43 OF TRACT A, REGISTERED LAND SURVEY NO_436 SHEET INDEX Al SITE PLAN/ BLDG. DATA Cl EXISTING SITE PLAN A2 DEMO/ CONSTRUCTION PLANS A3 ELECTRICAL/ REFLECTED CLG. A4 EXTERIOR ELEVATIONS A5 SECTIONS/ DETAILS Sl STRUCTURAL/ FOUNDATION PLANS 1of3 BOUNDARY & TOPOGRAPHIC SURVEY 2of3 GRADING, DRAINAGE, PAVING & DIM. PLAN 3of3 DETAIL SHEET L100 LANDSCAPE PLAN TENANT BLDG, DATA 1. OCCUPANCY CLASSIFICATION: GROUP: B. S -1, S -2 2. TYPE OF CONSTRUCTION: V.N NON- SPRINKLERED 3. GROSS TENANT AREA: COMMON AREA (0) 525 S.F. PRODUCTAREA(S-2) 1,101 S.F. GARAGE (S -1) 7,511 S.F. TOTAL 3,137 S.F. 4.00CUPANTLOAD: COMMON AREA 5251100. 5.30CC. PRODUCTAREA 1,1011500- 2.20CC. GARAGE 1,5111200 =7.6 OCC, TOTAL• 15.1 OCC. TOTAL OCCUPANT LOAD: 16 OCC. 5. FIRE PROTECTION: NONE 6. EXITING: EXIT ACCESS TRAVEL DISTANCE: OCC. B W/O SPRINKER SYSTEM 200 FT. ACTUAL DISTANCE TO EXIT: 81.0 FT. EGRESS WIDTH: 6VIOSPRINKER SYSTEM 12x9.2= 2.4IN. ACTUAL WIDTH PROVIDED: 361N. EXISTING HARDCOVER DATA 1. EXISTING HARDCOVER: LOT AREA 28.370 S.F. EXISTING BUILDING 3,136 S.F. EXISTING PAVEMENT 51600 S.F. EXISTING GRAVEL AREA B.T26 S.F. TOTAL• 17'462 S .F. TOTAL EXISTING HARDCOVER 17,462/28,370 = 61,55% PROPOSED HARDCOVER DATA 1. HARDCOVER LOT AREA 28,370 S.F. EXISTING BUILDING 3.136S.F. NENV DRIVE 6,541 S.F. NEW PATIO 671 S.F. TOTAL• 10,348 S.F. TOTAL EXISTING HARDCOVER 10.348/28,370= 36.48% EXISTING PARKING DATA 1, EXISTING PARKING STALLS: TOTAL EXISTING PARKING STALLS: 10 STALLS PROPOSED PARKING DATA 1, PARKING STALLS REQUIRED: COMMON AREA 5261200 = 2,6 STALLS PRODUCTAREA 1,101 /1000 =1,1 STALLS GARAGE 1.511/1000 =14 STALLS TOTAL PARKING REQUIRED: 5.2 STALLS 6 STALLS 2. HANDICAPPED PARKING STALLS REQUIRED: TOTAL HANDICAPPED REQUIRED: 1 STALLS (BASED ON 1 -25 STALLS REQUIRED) 3. PARKING STALLS PROVIDED: STANDARD PARKING STALLS: 5 STALLS HANDICAPPED PARKING STALLS: 1STALLS INTERIOR PARKING: 3 STALLS TOTAL PARKING: 9 STALLS REGISTERED LAND SURVEY N0. 436 Zp SITE PLAN Al 1116'=1'-0' I� arc iltec� 11140 HIWgi%MW 55, 9Utf8 A Plytnouti1,78 5016115 Propored ,by me or under my ppS�� i o e� deyeea n ehcie� r the lads of the State of Nome. 6tavan A. Klelneanan Rea. No. 14164 `.w i V ca 0 ad _ O m� 0 d Crj a �_ N C C: C C 0) Y A �� Ua Q C CL Ir Q Q. 45, LU %M p t C '% E (fCa V Comm 126LOO Dote 12103A4 DrO*m BD, Checked - -- Exhibit D PROPOSED SITE PLAN PROPERTY CORNER 6 (4) WHITE PINE I i � (i) PAGODA DOGWOOD i 36 x 18' LIMESTONE STEP" 9' SET AS SPLASHBLOCK. SEE DETAIL 7/1_100 ALL PLANTING BEDS TO BE MULCHED WITH 3' DARK SHREDDED HARDWOOD MULCH (1) ARBORVITAE'HOLMSTRUP' (19) HOSTA °- *off I M 1 POTENTIAL BUFFER TREE c TO REMAIN, TYP. I INS BED EDGE ALL PLANTING BEDS TO BE MULCHED WITH 3' DARK SHREDDED HARDWOOD tt MULCH n F 36 x 18" LIMESTONE STEP SET AS SPLASHBLOCK, SEE DETAIL 7 /L1G0 1 10 CONCRETE PAVERS I $ (3) BIRCH (CLUMP) (1) MUGHO PINE I III (5) SPIREA'SNOWMOUND' - a 9yl.zNl. POTENTIAL BUFFER TREE TO REMAIN, TYP. ^ t 942j0 /I 1 EXTENTS OF GRAVEL —t DRIVEWAY C 1 (10) WHITE PINE BED EDGE ALL PLANTING BEDS TO BE MULCHED WITH 3" DARK SHREDDED HARDWOOD r MULCH PROPERTY) CORNER 1 LANDSCAPE PLAN SCALE= 1 "= 16'-0" 0 G Azqw G� G � 0 PROPELCORNER s Og 1 "Ilk / / %"S &-� � .. B. x 935.5 SOD i i 1 • \ 9.5h ; l � 1935.1 36 x 18" LIMESTONE STEP SET AS SPLASHBLOCK. SEE DETAIL 7/1-100 ` \ (11) TAUNTON YEW END 6 HGT PRIVACY FENCE 1 (35) ARBORVITAE HOLMSTRUP' y; \B IT. PAVING \ \ (3) ARBORVITAE'HOLMSTRUP' p �f t•c b y \ I(9) TAUNTON YEW ro \ 1 ALL PLANTING BEDS TO vs 9 \ BE MULCHED WITH ` \ 3" DARK SHREDDED SOD'\ HARDWOOD MULCH 9 \ s SOD k934.4 ........ ...... .. .... Ph.11S-heddl. .. . ... ..... ... ..... ..... .. .. ... -ow d°uu°N N.a roTINIpN. N.wE , _ 5.. COIIT REd11RNS \ Wdde CU-py Trw. .1 "Ehh .933.7 9 _ 1d ✓.PxMrT✓. 10 dupe G .0 R.w _. v.'a od. G" ..,nd ta,.s.t.,d'✓s. tr ,rME - EwrgrwnTrn. a dmdrup' ihW+o:coRnna HdwW,q• f bb �5 it IM. p.. IM. p.. PaiW .UN„a I bb ' ENtEra-ENub. 'I�>.>::.:: ]D YCw T wgydY. A emI t wosw snn. .9" £.xs.nuy�P D.ddu... Ehmb. S Eph. bnocawnf epn. N{pordc.'Lwfivd 9 J RrmNW TO BE IRRIGATED. SOD AREAS TO >ti N Mod. NPx..p. •1 .-n- •.•••• _ GrY`.Xa1 i..nt✓ 4'+n.�pfx- PI�EV.14d£oiYK. /1 cnnl PLANT SCHEDULE WITH DRIP LINES. CONTRACTOR TO (7) GRASS 'KARL FOERSTER' 2 SUBMIT SHOP DWGS PRIOR TO SCALE = NTS \ INSTALLATION. COORDINATE WATER 1 • \ 9.5h ; l � 1935.1 36 x 18" LIMESTONE STEP SET AS SPLASHBLOCK. SEE DETAIL 7/1-100 ` \ (11) TAUNTON YEW END 6 HGT PRIVACY FENCE 1 (35) ARBORVITAE HOLMSTRUP' y; \B IT. PAVING \ \ (3) ARBORVITAE'HOLMSTRUP' p �f t•c b y \ I(9) TAUNTON YEW ro \ 1 ALL PLANTING BEDS TO vs 9 \ BE MULCHED WITH ` \ 3" DARK SHREDDED SOD'\ HARDWOOD MULCH 9 \ s SOD k934.4 1 i i PROPERTY CORNER TRIM OUT BROKEN E DEAD STEMS ONLY. SPACE PLANTS ACCORDING TO PLANT SCHEDULE. 2' DARK SHREDDED HARDWOOD MULCH. PULL MULCH AWAY FROM STEMS OF PLANTS TO PREVENT ROTTING. PLANTING SOIL- ( 1/2 MNDOT 3877.2 SELECT BORROW TOPSOIL- Y NATIVE SOILS ON SITE. SCARIFY BOTTOM AND SIDES OF PLANTING HOLE. UNDISTURBED NATIVE SOILS. DIAMETER OF POTS TO BE PLAt �— 4' PIT 2' ROOTBALL .T EVERGREEN TREE PLANTING DETAIL '� SCALE= NTS STAKING: GUY ASSEMBLY NOT MANDATORY BUT, CONTRACTOR SHALL MAINTAIN TREE IN A PLUMB POSITION FOR THE DURATION OF THE ONE YEAR GUARANTEE PERIOD. TREES WITH BE REJECTED FOR THE FOLLOWING REASONS: -POOR FORM •DAMAGEDTRUNK -BURIED ROOT FLARES -ENCIRCLING TRANSPORT ROOTS -UNCONSOLIDATED ROOTBALL SOIL(DUETO EXCESSIVE HANDLING) AFTER INSTALLATION, TRIM OUT DEADWOOD AND /OR DEFORMED TWIGS. DO NOT CUT LEADER, STAKES AND GUY WIRES - SEE NOTES BELOW FLARE, SET AT 1'-2" ABOVE SURROUNDING GRADE. SEE NOTE ABOVE DISH PLANTING PIT. SCARIFY �\ BOTTOM AND SIDES OF PIT \ UNDISTURBED SOIL OR COMPACTED SUBGRADE %.I 1 DECIDUOUS TREE PLANTING DETAIL � SCALE = NTS TRIM OUT BROKEN B. DEAD STEMS ONLY. PULL MULCH AWAY FROM ALL STEMS TO PREVENT ROTTING. 2" DEPTH, DARK SHREDDED HARDWOOD MULCH. FINISHED GRADE PLANTING SOIL- ( 1/2 MNDOT 3877 -2 SELECT BORROW TOPSOIL+ Y NATIVE SOILS ON SITE. SCARIFIY BOTTOM AND SIDES OF PLANTING HOLE. UNDISTURBED NATIVE SOILS NOTES: 1. LOCATE FLARE OF TRUNK PRIOR TO EXCAVATING PLANTING PIT, REMOVE ROOTBALL SOIL TO EXPOSE TOP OF FLARE. 2 AFTER SETTING ROOTBALL IN PLANTING PIT, REMOVE ALL NOWBIODEGRABLE WRAP MATERIAL AND /OR CORD. BACKFILL PIT TO i DEPTH AND WATER THOROUGHLY. CUT AND REMOVE AT MINIMUM TOP i OF BURLAP AND TWINE. COMPLETE BACKFILLING AND WATER UNTIL SATURATED. MULCH TO 4" DEPTH ON DAY OF PLANTING. 3. GUY ASSEMBLY IS OPTIONAL, HOWEVER CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FORMAINTAINING TREE IN UPRIGHT POSITION FOR THE DURATION OF THE GUARANTEE PERIOD. 4. AFTER INSTALLATION, TRIM OUT DEAD OR DEFORMED MATERIAL. DO NOT PRUNE CENTRAL LEADER. OPTIONAL- GUY WIRES SHALL BE s` DIA., GALV. STEEL CABLE. WIRES SHALL ATTACH TO 2' WIDE MIN. NYLON MESH SLINGS AROUND TREE TRUNK. SLINGS SHALL BE PLACED A MIN. OF 31 UP TRUNK OF TREE. GUY WIRES SHALL BE SET INTO GROUND WITH DUCK -BILL EARTH ANCHOR OR APPROVED EQUAL. 3' SHREDDED HARDWOOD MULCH PLANTING PIT SHALL BE TWICE THE WIDTH OF THE ROOTBALL. SCARIFY SIDES OF PLANTING PIT. EXISTING NATIVE SOILS NOTES: 1) CONTRACTOR SHALL LOCATE WITH PIN THE ROOT FLARE OF EACH TREE PRIOR TO DIGGING THE PLANTING PIT. (THE FLARE IS THE TRANSITION ZONE BETWEEN THE MAIN STEM AND THE ROOT SYSTEM.) 2) REMOVE SOIL FROM TOP OF ROOTBALL TO EXPOSE TOP OF FLARE. TREES WITH MORE THAN 2" OF EXCESS SOIL ABOVE THE FLARE WILL BE REJECTED. MEASURE DISTANCE BETWEEN FLARE AND BOTTOM OF ROOTBALL. SUBTRACT 10% TO DETERMINE DEPTH OF PLANTING PIT. 3) DIG PIT TO DEPTH DETERMINED ABOVE. PIT SHALL BE DISHED WITH SIDEWALLS AS SHOWN BELOW. SCARIFY WALLS AND BOTTOM OF PIT. 4.) SET TREE IN PIT SO THAT FLARE IS ONE -TWO INCHES ABOVE SURROUNDING GRADE. 5) IN ALL AREAS WITH HEAVY CLAY OR POORLY DRAINED SOILS (MOTTLING), CONTACT LANDSCAPE ARCHITECT. TREE MAY BE RELOCATED OR ROOTBALL FURTHER ELEVATED. RODENT TRUNK PROTECTION: CORRUGATED POLYETHYENE DRAINAGE PIPE SLIT VERTICALLY OR 1 /2' HARDWIRE -CLOTH MESH CYLINDER. DIMENSIONS: 4" DIAMETER (OR GREATER) X 36" HGT. SEE SPECIFICATION 'DARK' SHREDDED HARDWOOD MULCH - 2' DEPTH X 5 FT DIAMETER PULL AWAY FROM TRUNK OF TREE BACKFILL PLANTING SOIL- ( 1/2 MNDOT 3877 -2 SELECT BORROW 0 T PSOIL + Y NATIVE SOILS ON SITE. AFTER SETTING ROOT BALL IN PIT, BACKFILL TO WITHIN 12' OF TOP OF ROOTBALL AND SATURATE WITH WATER. -CUT AND REMOVE TO BACKFILL LINE ALL TWINE, WIRE AND /OR BURLAP. -BACKFILL UNTIL PIT 15 FULL, WATER AGAIN. LANDSCAPE CONTRACTOR SHALL SCHEDULE INSPECTION BY THE LANDSCAPE ARCHITECT 48 HOURS PRIOR TO PLACING MULCH AROUND THE TREE PLANTINGS. 18"X 36" CHILTON LIMESTONE STEP SET A 2% SLOPE SET END OF LIMESTONE IN GRADE 7 SPLASHBLOCK DETAIL SCALE= NTS CAMBRIA SUPPORT BLDG. SHOREWOOD, hW ben erkksory landsmpe archllecl b b.11 d d-sgg ..m .belanddeslgrs.w 612.382.0902 j x110 I hereby -Illy lh.t lhh plm — Sr -pw-d by rn- a, under my d've -1 upers9sipn d that 1 om a Wy Slut -Hf Eju- ineya�a wchitecl M the r- gk4otkm nomber 50130 date (esv-d. 12/05/2014 &o by. BE CITY REVIEW SUBMITTAL ISSUED 12/05/14 LANDSCAPE PLAN m Exhibit E LANDSCAPE PLAN \ .933.7 9 _ Cb' ' �(1) ARBORVITAE 'HOLMSTRUP' �5 36 X 18" LIMESTONE STEP SET AS SPLASHBLOCK. 'I�>.>::.:: SEE 7 /1_100 :J?/Ii ......, x933.F SOD: is NOTE: NOTE: ALL PLANTED AREAS ARE TO BE IRRIGATED. SOD AREAS TO >ti \ BE WATERED WITH SPRAY POP -UP - •.•••• \ HEADS It SHRUB BEDS TO BE WATERED — 933. \ WITH DRIP LINES. CONTRACTOR TO (7) GRASS 'KARL FOERSTER' \\ SUBMIT SHOP DWGS PRIOR TO X 93M1.0 \ INSTALLATION. COORDINATE WATER SOURCE WITH PLUMBING. 1 \ EXTENTS OF GRAVEL \ x93 DRIVEWAY 1 \ END 6' HGT PRIVACY FENCE x 9 4.1 yh 3: REMOVE EXTG. GRAVEL h INSTALL SOD WITH MIN. 4" ::;:::'a.:'�'.::': ..::•::::::: %;::. l TOPSOIL 1 i i PROPERTY CORNER TRIM OUT BROKEN E DEAD STEMS ONLY. SPACE PLANTS ACCORDING TO PLANT SCHEDULE. 2' DARK SHREDDED HARDWOOD MULCH. PULL MULCH AWAY FROM STEMS OF PLANTS TO PREVENT ROTTING. PLANTING SOIL- ( 1/2 MNDOT 3877.2 SELECT BORROW TOPSOIL- Y NATIVE SOILS ON SITE. SCARIFY BOTTOM AND SIDES OF PLANTING HOLE. UNDISTURBED NATIVE SOILS. DIAMETER OF POTS TO BE PLAt �— 4' PIT 2' ROOTBALL .T EVERGREEN TREE PLANTING DETAIL '� SCALE= NTS STAKING: GUY ASSEMBLY NOT MANDATORY BUT, CONTRACTOR SHALL MAINTAIN TREE IN A PLUMB POSITION FOR THE DURATION OF THE ONE YEAR GUARANTEE PERIOD. TREES WITH BE REJECTED FOR THE FOLLOWING REASONS: -POOR FORM •DAMAGEDTRUNK -BURIED ROOT FLARES -ENCIRCLING TRANSPORT ROOTS -UNCONSOLIDATED ROOTBALL SOIL(DUETO EXCESSIVE HANDLING) AFTER INSTALLATION, TRIM OUT DEADWOOD AND /OR DEFORMED TWIGS. DO NOT CUT LEADER, STAKES AND GUY WIRES - SEE NOTES BELOW FLARE, SET AT 1'-2" ABOVE SURROUNDING GRADE. SEE NOTE ABOVE DISH PLANTING PIT. SCARIFY �\ BOTTOM AND SIDES OF PIT \ UNDISTURBED SOIL OR COMPACTED SUBGRADE %.I 1 DECIDUOUS TREE PLANTING DETAIL � SCALE = NTS TRIM OUT BROKEN B. DEAD STEMS ONLY. PULL MULCH AWAY FROM ALL STEMS TO PREVENT ROTTING. 2" DEPTH, DARK SHREDDED HARDWOOD MULCH. FINISHED GRADE PLANTING SOIL- ( 1/2 MNDOT 3877 -2 SELECT BORROW TOPSOIL+ Y NATIVE SOILS ON SITE. SCARIFIY BOTTOM AND SIDES OF PLANTING HOLE. UNDISTURBED NATIVE SOILS NOTES: 1. LOCATE FLARE OF TRUNK PRIOR TO EXCAVATING PLANTING PIT, REMOVE ROOTBALL SOIL TO EXPOSE TOP OF FLARE. 2 AFTER SETTING ROOTBALL IN PLANTING PIT, REMOVE ALL NOWBIODEGRABLE WRAP MATERIAL AND /OR CORD. BACKFILL PIT TO i DEPTH AND WATER THOROUGHLY. CUT AND REMOVE AT MINIMUM TOP i OF BURLAP AND TWINE. COMPLETE BACKFILLING AND WATER UNTIL SATURATED. MULCH TO 4" DEPTH ON DAY OF PLANTING. 3. GUY ASSEMBLY IS OPTIONAL, HOWEVER CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FORMAINTAINING TREE IN UPRIGHT POSITION FOR THE DURATION OF THE GUARANTEE PERIOD. 4. AFTER INSTALLATION, TRIM OUT DEAD OR DEFORMED MATERIAL. DO NOT PRUNE CENTRAL LEADER. OPTIONAL- GUY WIRES SHALL BE s` DIA., GALV. STEEL CABLE. WIRES SHALL ATTACH TO 2' WIDE MIN. NYLON MESH SLINGS AROUND TREE TRUNK. SLINGS SHALL BE PLACED A MIN. OF 31 UP TRUNK OF TREE. GUY WIRES SHALL BE SET INTO GROUND WITH DUCK -BILL EARTH ANCHOR OR APPROVED EQUAL. 3' SHREDDED HARDWOOD MULCH PLANTING PIT SHALL BE TWICE THE WIDTH OF THE ROOTBALL. SCARIFY SIDES OF PLANTING PIT. EXISTING NATIVE SOILS NOTES: 1) CONTRACTOR SHALL LOCATE WITH PIN THE ROOT FLARE OF EACH TREE PRIOR TO DIGGING THE PLANTING PIT. (THE FLARE IS THE TRANSITION ZONE BETWEEN THE MAIN STEM AND THE ROOT SYSTEM.) 2) REMOVE SOIL FROM TOP OF ROOTBALL TO EXPOSE TOP OF FLARE. TREES WITH MORE THAN 2" OF EXCESS SOIL ABOVE THE FLARE WILL BE REJECTED. MEASURE DISTANCE BETWEEN FLARE AND BOTTOM OF ROOTBALL. SUBTRACT 10% TO DETERMINE DEPTH OF PLANTING PIT. 3) DIG PIT TO DEPTH DETERMINED ABOVE. PIT SHALL BE DISHED WITH SIDEWALLS AS SHOWN BELOW. SCARIFY WALLS AND BOTTOM OF PIT. 4.) SET TREE IN PIT SO THAT FLARE IS ONE -TWO INCHES ABOVE SURROUNDING GRADE. 5) IN ALL AREAS WITH HEAVY CLAY OR POORLY DRAINED SOILS (MOTTLING), CONTACT LANDSCAPE ARCHITECT. TREE MAY BE RELOCATED OR ROOTBALL FURTHER ELEVATED. RODENT TRUNK PROTECTION: CORRUGATED POLYETHYENE DRAINAGE PIPE SLIT VERTICALLY OR 1 /2' HARDWIRE -CLOTH MESH CYLINDER. DIMENSIONS: 4" DIAMETER (OR GREATER) X 36" HGT. SEE SPECIFICATION 'DARK' SHREDDED HARDWOOD MULCH - 2' DEPTH X 5 FT DIAMETER PULL AWAY FROM TRUNK OF TREE BACKFILL PLANTING SOIL- ( 1/2 MNDOT 3877 -2 SELECT BORROW 0 T PSOIL + Y NATIVE SOILS ON SITE. AFTER SETTING ROOT BALL IN PIT, BACKFILL TO WITHIN 12' OF TOP OF ROOTBALL AND SATURATE WITH WATER. -CUT AND REMOVE TO BACKFILL LINE ALL TWINE, WIRE AND /OR BURLAP. -BACKFILL UNTIL PIT 15 FULL, WATER AGAIN. LANDSCAPE CONTRACTOR SHALL SCHEDULE INSPECTION BY THE LANDSCAPE ARCHITECT 48 HOURS PRIOR TO PLACING MULCH AROUND THE TREE PLANTINGS. 18"X 36" CHILTON LIMESTONE STEP SET A 2% SLOPE SET END OF LIMESTONE IN GRADE 7 SPLASHBLOCK DETAIL SCALE= NTS CAMBRIA SUPPORT BLDG. SHOREWOOD, hW ben erkksory landsmpe archllecl b b.11 d d-sgg ..m .belanddeslgrs.w 612.382.0902 j x110 I hereby -Illy lh.t lhh plm — Sr -pw-d by rn- a, under my d've -1 upers9sipn d that 1 om a Wy Slut -Hf Eju- ineya�a wchitecl M the r- gk4otkm nomber 50130 date (esv-d. 12/05/2014 &o by. BE CITY REVIEW SUBMITTAL ISSUED 12/05/14 LANDSCAPE PLAN m Exhibit E LANDSCAPE PLAN E s NEW FASCIA GUTTER r R GUTTER VERIFY DA LOON- 5' -�• 5' -im' NEW FAWIA IB M GUTTER r RAM14AIN fEh10vE EX15ThY GUTTER e FASCIA Bde -- TYP m S �X —1 1 1 1 I 1 �fd= �— IT rl T f— l T f—I T f1 T W 1'IOYE EXISTING ' C A -c INFILL ILL A5 Rq'D ADD 7x13 JaiST o EACH END ' NEW.11 ROOFIN.a OVER ENTIRE ROOF REMOVE EXI5TW. ' Ra m NEW FASCIA BoQ GUTTER r DUWSPL11T8 "'WNCE FASCIA BD'i- TYP ._.. NORTH 4�4 ROOF PLAN A4 11ji -11-W L__J L__J L__J L__J U U 21 SIDE (EAMELEVATION A4 1/4-11-0- Li LJ—t.J 22 REAR (SOUTH) ELEVATION A4 114-10-W EXIST, O}1, I4' BTGNE CAP BA.CAP EL IU'.O 4E VENEER STONE I I f 2a SIDE (hiM ELEVATION A4 1/45.1'-0. arc cts 11140 HlgFN/ay 55, 9uRe q PWouth, MN 66441 763.691.6116 I hereby certify that this plan, specification or report Was prepared by me ar under my o V Licensed Architect p�der the IaNs of the State of M�%in— nQ�ejsott.a,, I` 1 Tr' t — Name. Steven A. K1.1 —an Reg. No 444 Date.. 8 De—ber I014 CO ��L_{ cY 0 crj rn� � 0 —I 0-0 ; a'�m c cm c� cc 0 Is Q C CL a CL d. CO = N O CO 03 'L E/�.� `a 0 Comm 1761.00 Dale 11 10!IM Dro*n BD. Checked - -- Re IaTon J ]rp u JE111IN kXL EEEVA _t _IONS z4 FRONT(NORTH) El A4 114-1'W CITY OF SHOREWOOD RESOLUTION NO. 15-_____ A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR A TRADE CONTRACTOR’S BUSINESS IN THE C-2 ZONING DISTRICT WHEREAS , the Davis Family LLC (Applicant) is the owner of real property located at 23425 County Road 19 in the City of Shorewood, County of Hennepin, State of Minnesota, legally described on Exhibit A, attached; and WHEREAS , the Applicant proposes to remodel the existing building on the property and use it as a product display showroom and parking garage for Cambria products; and WHEREAS , “trade contractor’s business” is allowed by conditional use permit in the C-2, Commercial Service zoning district and the Applicant has applied for a conditional use permit; and WHEREAS , Applicant's request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission, Mayor and City Council, dated 29 December 2014, which memorandum is on file at City Hall; and WHEREAS , after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on 6 January 2015, the minutes of which meeting are on file at City Hall; and WHEREAS , Applicant's request for a conditional use permit was considered by the City Council at its regular meeting on 26 January 2015, at which time the Planner's memorandum and the minutes of the Planning Commission were reviewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT 1. The Subject Property is located in a C-2, Service Commercial zoning district. 2. The Subject property contains approximately 28,370 square feet of land area, 3. The Applicant’s plans propose to remodel the existing building on the site, using one-half of it for a product display showroom and the other half to park company passenger vans. 4. The Applicant proposes to relocate the existing parking lot on the property to the rear of the existing building. CONCLUSIONS A.Based upon the foregoing, the City Council hereby grants the Applicant's request for a conditional use permit for a trade contractor’s business in the C-2 zoning district. B.The existing parking lot on the property will be replaced with a parking lot to the rear of the building and the site will be landscaped in accordance with the Landscape Plan, attached as Exhibit B. C.Due to winter weather conditions, the landscaping and parking lot improvements will not be completed until spring. Prior to issuance of a certificate of occupancy for the property, the applicant must provide a cash escrow or letter of credit for one and one-half times the amount of bids for the required improvements, guaranteeing that the work will be done by 30 June 2015. D. That the City Clerk is hereby authorized and directed to provide a certified copy of this Resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of January 2015. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk -2- Legal Description That part of Government Lot 2, Section 34, Township 117, Range 23, Hennepin County, Minnesota, described as follows: Beginning at the intersection of the West line of Lot 214, Auditor’s Subdivision No. 135, Hennepin County, Minnesota, with the North line of Tract A, Registered Land Survey No. 436, thence East along the North line of said Tract A a distance of 287 feet to the East line of said Lot 214; thence Northerly along said East line and its extension to the Southerly right-of-way line of County Road No. 19; thence Southwesterly along said Southerly right-of-way line to the Northerly extension of the West line of said Lot 214; thence South to the point of beginning, which lies West of the following described line: Commencing at the intersection of the West line of Lot 214, Auditor’s Subdivision No. 135, Hennepin County, Minnesota, with the North line of Tract A, Registered Land Survey No. 436, thence on an assumed bearing of East along the North line of said Tract A a distance of 156.03 feet to the point of beginning of the line to be described; thence North 17 degrees, 00 minutes, 13 seconds, West a distance of 267.20 feet to the Southerly right-of-way line of County Road 19 and there terminating. Exhibit A -3- �IROPIRTIY CORNER (4) WHITE PINE (1) PAGODA DOGWOOD 3 36 x la" LIMESTONE STEP SET AS SPLASHBLOCK. SEE DETAIL 7/1-100 I If ALL PLANTING BEDS TO BE MULCHED WITH 3" DARK SHREDDED HARDWOOD MULCH (1) ARBORVITAE'HOLMSTRUP' c�f (19) HO;iV POTENTIAL BUFFER TREE TO REMAIN, TYP. BED EDGE 2 ALL PLANTING BEDS TO BE MULCHED WITH 3" DARK SHREDDED HARDWOOD MULCH Off 36 x 18" LIMESTONE STEP SET AS SPLASHBLOCK. SEE DETAIL 7/1-100 CONCRETE PAVERS (3) BIRCH (CLUMP) �c (1) MUGHO PINE J . I [it (5) SPIREA'SNOWMOUND' 9 141, 1. 2' I I POTENTIAL BUFFER TREE 5 TO REMAIN, TYP. o' EXTENTS OF GRAVEL DRIVEWAY (10) WHITE PINE BED EDGE ALL PLANTING BEDS TO BE MULCHED WITH 3" DARK SHREDDED HARDWOOD MULCH c� PROPERTY CORNER I \ PROPERTY CORNER 010 X 935,5 1 i 36 x 18" LIMESTONE STEP ..... SET AS SPLASHBLOCK. SEE DETAIL 7&100 (11) TAUNTON YEW ND 6'HGT PRIVACY FENCE (35) ARBORVITAE'HOLMSTRUP' 'BIT. PAVING (3) ARBORVITAE'HOLMSTRUP' (9) TAUNTON YEW ALL PLANTING BEDS TO 6 BE MULCHED WITH 3" DARK SHREDDED SOD HARDWOOD MULCH SOD 934.4 933.7 SOD (7) GRASS 'KARL FOERSTEK X934.0 LANDSCAPE PLAN SCALE= I-- 16'-0' Plant Schedule .. ..... ............... ..... .. . TRIM OUT BROKEN a DEAD Project # #### revisions STEMS ONLY. D.dd.9n C—py To- dnooptl.n PULL MULCH AWAY FROM ALL B-aw" lo a — STEMS TO PREVENT ROTTING. mid To.. 2" DEPTH, DARK SHREDDED HARDWOOD DIAMETER OF com. —Tau MULCH. POTS TO BE PLANTED FINISHED GRADE waooW w w bb it vAl.p P6. W bb SELECT BORROW TOPSOIL, Y2 NATIVE tU Vex T_ ooqi�'. SOILS ON SITE. fftb. Pln. ft—;h. D.ddl,ul.hlbl is kom. H.. Gom,'WFqllW Co.<lsfrWFe. 11, conL PLANT SCHEDULE SCALE= NTS (1) ARBORVITAE'HOLMSTRUP' 36 x 18" LIMESTONE STEP SET AS SPLASHBLOCK. SEE 7&100 NOTE: ALL PLANTED AREAS ARE TO BE IRRIGATED. SOD AREAS TO BE WATERED WITH SPRAY POP-UP HEADS It SHRUB BEDS TO BE WATERED WITH DRIP LINES. CONTRACTOR TO SUBMIT SHOP DWGS PRIOR TO INSTALLATION. COORDINATE WATER SOURCE WITH PLUMBING. I EXTENTS OF GRAVEL DRIVEWAY END 6'HGT PRIVACY FENCE REMOVE EXTG. GRAVEL INSTALL SOD WITH MIN. 4!' TOPSOIL I PROPERTY CORNER TRIM OUT BROKEN Et DEAD STEMS ONLY. SPACE PLANTS ACCORDING TO PLANT SCHEDULE. 2" DARK SHREDDED HARDWOOD MULCH. PULL MULCH AWAY FROM STEMS OF PLANTS TO PREVENT ROTTING. PLANTING SOIL-, ( 1/2 MNDOT 3877-2 SELECT BORROW TOPSOIL+ Y2 NATIVE SOILS ON SITE, SCARIFY BOTTOM AND SIDES OF PLANTING HOLE. UNDISTURBED NATIVE SOILS. PERENNIAL PLANTING DETAIL SCALE= TNTS�� 4' PIT 2! ROOTBALL EVERGREEN TREE PLANTING DETAIL �SCALE= SCALE= STAKING GUY ASSEMBLY NOT MANDATORY BUT, CONTRACTOR SHALL MAINTAIN TREE IN A PLUMB POSITION FOR THE DURATION OF THE ONE YEAR GUARANTEE PERIOD, TREES WITH BE REJECTED FOR THE FOLLOWING REASONS: -POOR FORM -DAMAGED TRUNK -BURIED ROOT FLARES -ENCIRCLING TRANSPORT ROOTS -UNCONSOLIDATED ROOTBALL SOIL (DUE TO EXCESSIVE HANDLING) AFTER INSTALLATION, TRIM OUT DEADWOOD AND/OR DEFORMED TWIGS. DO NOT CUT LEADER, STAKES AND GUY WIRES - SEE NOTES BELOW FLARE, SET AT 1 "-2" ABOVE SURROUNDING GRADE. SEE NOTE ABOVE DISH PLANTING PIT. SCARIFY BOTTOM AND SIDES OF PIT UNDISTURBED SOIL OR COMPACT DECIDUOUS TREE PLANTING. DETAIL SCALE= NTS S KZ� SHRUB PLANTING DETAIL SCALE= NTS SCARIFIY BOTTOM AND SIDES OF PLANTING HOLE. �— UNDISTURBED NATIVE SOILS NOTES: 1. LOCATE FLARE OF TRUNK PRIOR TO EXCAVATING PLANTING PIT. REMOVE ROOTBALL SOIL TO EXPOSE TOP OF FLARE. 2 AFTER SETTING ROOTBALL IN PLANTING PIT, REMOVE ALL NON-BIODEGRABLE WRAP MATERIAL AND/OR CORD. BACKFILL PIT TO' DEPTH AND WATER THOROUGHLY. CUT AND REMOVE AT MINIMUM TOP I OF BURLAP AND TWINE. COMPLETE 13ACKFILLING AND WATER UNTIL SATURATED. MULCH TO 4" DEPTH ON DAY OF PLANTING. 3. GUY ASSEMBLY IS OPTIONAL, HOWEVER CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FOR MAINTAINING TREE IN UPRIGHT POSITION FOR THE DURATION OF THE GUARANTEE PERIOD. 4. AFTER INSTALLATION, TRIM OUT DEAD OR DEFORMED MATERIAL. DO NOT PRUNE CENTRAL LEADER. OPTIONAL- GUY WIRES SHALL BE DIA. GALV. STEEL CABLE. WIRES SHALL ATTACH TO 2" WIDE MIN. NYLON MESH SLINGS AROUND TREE TRUNK. SLINGS SHALL BE PLACED A MIN. OF ' UP TRUNK OF TREE. GUY WIRES SHALL BE SET INTO GROUND WITH DUCK -BILL EARTH ANCHOR OR APPROVED EQUAL. 3" SHREDDED HARDWOOD MULCH PLANTING PIT SHALL BE TWICE THE WIDTH OF THE ROOTBALL. SCARIFY SIDES OF PLANTING PIT, EXISTING NATIVE SOILS NOTES: 1) CONTRACTOR SHALL LOCATE WITH PIN THE ROOT FLARE OF EACH TREE PRIOR TO DIGG INC THE PLANTING PIT. (THE FLARE IS THE TRANSITION ZONE BETWEEN THE MAIN STEM AND THE ROOT SYSTEM.) 2) REMOVE SOIL FROM TOP OF ROOTBALL TO EXPOSE TOP OF FLARE. TREES WITH MORE THAN 2" OF EXCESS SOIL ABOVE THE FLARE WILL BE REJECTED. MEASURE DISTANCE BETWEEN FLARE AND BOTTOM OF ROOTBALL. SUBTRACT 10% TO DETERMINE DEPTH OF PLANTING PIT. 3) DIG PIT TO DEPTH DETERMINED ABOVE. PIT SHALL BE DISHED WITH SIDEWALLS AS SHOWN BELOW, SCARIFY WALLS AND BOTTOM OF PIT. 4.) SET TREE IN PIT 50 THAT FLARE IS ONE-TWO INCHES ABOVE SURROUNDING GRADE. 5) IN ALL AREAS WITH HEAVY CLAY OR POORLY DRAINED SOILS (MOTTLING), CONTACT LANDSCAPE ARCHITECT. TREE MAY BE RELOCATED OR ROOTBALL FURTHER ELEVATED. RODENT TRUNK PROTECTION: CORRUGATED POLYETHYENE DRAINAGE PIPE SLIT VERTICALLY OR 1/2" HARDWIRE -CLOTH MESH CYLINDER. DIMENSIONS: 4" DIAMETER (OR GREATER) X 36" HOT. SEE SPECIFICATION 'DARK' SHREDDED HARDWOOD MULCH - 2" DEPTH X 5 FT DIAMETER PULL AWAY FROM TRUNK OF TREE BACKFILL PLANTING SOIL- ( 1/2 MNDOT 3877-2 SELECT BORROW TOPSOIL, Y, NATIVE SOILS ON SITE. AFTER SETTING ROOT BALL IN PIT, BACKFILLTO WITHIN 12" OF TOP OF ROOTBALL AND SATURATE WITH WATER. -CUT AND REMOVE TO BACKFILL LINE ALL TWINE, WIRE AND /OR BURLAP, -BACKFILL UNTIL PIT IS FULL, WATER AGAIN. LANDSCAPE CONTRACTOR SHALL SCHEDULE INSPECTION BY THE LANDSCAPE ARCHITECT 48 HOURS PRIOR TO PLACING MULCH AROUND THE TREE PLANTINGS. 18" X 36" CHILTON LIMESTONE STEP SET A 2% SLOPE SET END OF LIMESTONE IN GRADE 7) SPLASHBLOCK DETAIL V--" SCALE= NTS CAMBRIA SUPPORT BLDG. SHOREWOOD, MN be—rick— landscape , 612.382.0902 TRIM OUT BROKEN a DEAD Project # #### revisions STEMS ONLY. d.t. dnooptl.n PULL MULCH AWAY FROM ALL STEMS TO PREVENT ROTTING. 2" DEPTH, DARK SHREDDED HARDWOOD DIAMETER OF MULCH. POTS TO BE PLANTED FINISHED GRADE PLANTING SOIL- (1 /2 MNDOT 3877-2 SELECT BORROW TOPSOIL, Y2 NATIVE I hereby certify th,l this plan was ple,ll,l by me *, ode, my direct 'hn', . . duly registered landscape architect in the SM, of registration number 50130 date d: 12/05/2014 d,..o by-. BE SOILS ON SITE. KZ� SHRUB PLANTING DETAIL SCALE= NTS SCARIFIY BOTTOM AND SIDES OF PLANTING HOLE. �— UNDISTURBED NATIVE SOILS NOTES: 1. LOCATE FLARE OF TRUNK PRIOR TO EXCAVATING PLANTING PIT. REMOVE ROOTBALL SOIL TO EXPOSE TOP OF FLARE. 2 AFTER SETTING ROOTBALL IN PLANTING PIT, REMOVE ALL NON-BIODEGRABLE WRAP MATERIAL AND/OR CORD. BACKFILL PIT TO' DEPTH AND WATER THOROUGHLY. CUT AND REMOVE AT MINIMUM TOP I OF BURLAP AND TWINE. COMPLETE 13ACKFILLING AND WATER UNTIL SATURATED. MULCH TO 4" DEPTH ON DAY OF PLANTING. 3. GUY ASSEMBLY IS OPTIONAL, HOWEVER CONTRACTOR SHALL ASSUME FULL RESPONSIBILITY FOR MAINTAINING TREE IN UPRIGHT POSITION FOR THE DURATION OF THE GUARANTEE PERIOD. 4. AFTER INSTALLATION, TRIM OUT DEAD OR DEFORMED MATERIAL. DO NOT PRUNE CENTRAL LEADER. OPTIONAL- GUY WIRES SHALL BE DIA. GALV. STEEL CABLE. WIRES SHALL ATTACH TO 2" WIDE MIN. NYLON MESH SLINGS AROUND TREE TRUNK. SLINGS SHALL BE PLACED A MIN. OF ' UP TRUNK OF TREE. GUY WIRES SHALL BE SET INTO GROUND WITH DUCK -BILL EARTH ANCHOR OR APPROVED EQUAL. 3" SHREDDED HARDWOOD MULCH PLANTING PIT SHALL BE TWICE THE WIDTH OF THE ROOTBALL. SCARIFY SIDES OF PLANTING PIT, EXISTING NATIVE SOILS NOTES: 1) CONTRACTOR SHALL LOCATE WITH PIN THE ROOT FLARE OF EACH TREE PRIOR TO DIGG INC THE PLANTING PIT. (THE FLARE IS THE TRANSITION ZONE BETWEEN THE MAIN STEM AND THE ROOT SYSTEM.) 2) REMOVE SOIL FROM TOP OF ROOTBALL TO EXPOSE TOP OF FLARE. TREES WITH MORE THAN 2" OF EXCESS SOIL ABOVE THE FLARE WILL BE REJECTED. MEASURE DISTANCE BETWEEN FLARE AND BOTTOM OF ROOTBALL. SUBTRACT 10% TO DETERMINE DEPTH OF PLANTING PIT. 3) DIG PIT TO DEPTH DETERMINED ABOVE. PIT SHALL BE DISHED WITH SIDEWALLS AS SHOWN BELOW, SCARIFY WALLS AND BOTTOM OF PIT. 4.) SET TREE IN PIT 50 THAT FLARE IS ONE-TWO INCHES ABOVE SURROUNDING GRADE. 5) IN ALL AREAS WITH HEAVY CLAY OR POORLY DRAINED SOILS (MOTTLING), CONTACT LANDSCAPE ARCHITECT. TREE MAY BE RELOCATED OR ROOTBALL FURTHER ELEVATED. RODENT TRUNK PROTECTION: CORRUGATED POLYETHYENE DRAINAGE PIPE SLIT VERTICALLY OR 1/2" HARDWIRE -CLOTH MESH CYLINDER. DIMENSIONS: 4" DIAMETER (OR GREATER) X 36" HOT. SEE SPECIFICATION 'DARK' SHREDDED HARDWOOD MULCH - 2" DEPTH X 5 FT DIAMETER PULL AWAY FROM TRUNK OF TREE BACKFILL PLANTING SOIL- ( 1/2 MNDOT 3877-2 SELECT BORROW TOPSOIL, Y, NATIVE SOILS ON SITE. AFTER SETTING ROOT BALL IN PIT, BACKFILLTO WITHIN 12" OF TOP OF ROOTBALL AND SATURATE WITH WATER. -CUT AND REMOVE TO BACKFILL LINE ALL TWINE, WIRE AND /OR BURLAP, -BACKFILL UNTIL PIT IS FULL, WATER AGAIN. LANDSCAPE CONTRACTOR SHALL SCHEDULE INSPECTION BY THE LANDSCAPE ARCHITECT 48 HOURS PRIOR TO PLACING MULCH AROUND THE TREE PLANTINGS. 18" X 36" CHILTON LIMESTONE STEP SET A 2% SLOPE SET END OF LIMESTONE IN GRADE 7) SPLASHBLOCK DETAIL V--" SCALE= NTS CAMBRIA SUPPORT BLDG. SHOREWOOD, MN be—rick— landscape , 612.382.0902 Project # #### revisions # d.t. dnooptl.n I hereby certify th,l this plan was ple,ll,l by me *, ode, my direct 'hn', . . duly registered landscape architect in the SM, of registration number 50130 date d: 12/05/2014 d,..o by-. BE CITY REVIEW SUBMITTAL ISSUED 12/05/14 LANDSCAPE PLAN Exhibit B #8C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Tharaldson Plumbing and Heating – Site Plan Review Meeting Date: 26 January 2015 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director Memorandum, dated 31 December 2014 Draft Resolution Policy Consideration: Should the City approve a site plan for Tharaldson Plumbing and Heating to operate its business on the property at 5680 County Road 19? Background: (See attached staff reports for detailed background). The Planning Commission, at its 6 January 2015 meeting, voted to recommend approval of the site and landscape plans subject to staff recommendations. It is worth noting that some minor modifications to the landscape plan will be made. Specifically, the spruce trees proposed in the southwest corner of the site will be moved a little to the north, so as not block the American Legion’s new sign. Also, due to space limitations, there will be three lilacs instead of five on the north side of the site. Financial or Budget Considerations: The applicant’s original fees cover the cost of processing the request. Options: Adopt the attached resolution as drafted; modify the resolution; or deny the site plan approval. Recommendation / Action Requested: Staff supports approval, subject to the Planning Commission’s recommendations. Next Steps and Timelines: The applicant has submitted bids for the proposed landscaping and parking lot improvements. Prior to opening for business the applicant must provide a letter of credit or cash escrow for the proposed improvements (parking lot and landscaping). That work must be done by 15 June 2015. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Memorandum Re: Tharaldson Site Plan Review 31 December 2014 The current parking lot does not conform to Shorewood zoning standards with respect to the requirement of concrete perimeter curbing. The applicant proposes to add curbing as shown on Exhibit C. The applicant proposes to make repairs to the existing building and remodel to accommodate his plumbing and heating business. Part of the remodeling includes the addition of an overhead door on the east side of the of the building as illustrated on Exhibit D. ISSUES AND ANALYSIS A. Land Use. Plumbing, heating, ventilation and air conditioning businesses, without fabrication or manufacturing, are allowed as permitted uses in the C -1 zoning district. It is worth noting that the overhead door will accommodate the indoor parking /storage of a company vehicle. The applicant has indicated that there will be no outdoor storage, which would require a C.U.P. The permit should expressly state that outdoor storage of any kind is not allowed. Along with that, the applicant's plans should address where the trash enclosure will be located. It must be mentioned that the proposed use is not what was intended in the Smithtown Crossing Redevelopment Study, which was adopted as part of the Shorewood Comprehensive Plan. The Study states, however, that individual sites will be reviewed under current code requirements. It is not known what the terns of the lease are. It is assumed that the American Legion will place a limit on the length of the lease so as to be in a position to accommodate the ultimate redevelopment of the area when it occurs. B. Site Requirements. The applicant's plans are consistent with the plans approved last year for the bicycle repair shop. The current applicant proposes to make the necessary improvements to the parking lot, so as to avoid an interim conditional use permit. Following are highlights of the proposal: 1. The applicant proposes to retain both driveways on the property. 2. The applicant has not submitted a sign plan, however, the site plan indicates that the pylon sign on the corner will be removed. The applicant's intention is to simply display a wall sign on the building. This is subject to administrative approval of a sign permit. 3. A condition of approval should state that the use of business vehicles as signage will not be allowed. Commercial vehicles must be screened from view, particularly outside of business hours. 4. Current setback requirements are illustrated on Exhibit C. As can be seen, the existing building complies with C -1 district setback requirements, but the current -2- Memorandum Re: Tharaldson Site Plan Review 31 December 2014 parking lot does not. The applicant's plans propose to modify the parking lot and use the driveways as they currently exist, patching in where asphalt has previously been removed. Concrete perimeter curbing will be installed as shown on Exhibit C. Since this work will not be able to be completed until next spring, the applicant should submit bids for the work, from which an escrow agreement will be based. The escrow may be cash or a letter of credit for one and one -half times the amount of the work. Landscaping. The applicant proposes to use the landscape plan previously approved for the bicycle repair shop (see Exhibit E). The landscaping at the rear of the building was not required as part of the previous approval. The applicant has also agreed to replace the landscaping in the northeast corner of the site with three six -foot evergreen trees. As with the parking improvements, the work will not be completed until next spring. The landscaping should be included in the escrow agreement referenced in 4. above. The amount will be based upon the bid submitted by the applicant. RECOMMENDATION The applicant's plans are'consistent with the previous approvals for the site. Subject to the requirement of an escrow agreement covering parking and landscape improvements, approval is recommended. Cc: Bill Joynes Tim Keane Larry Brown Paul Hornby Erik Tharaldson -3- 0 m m m C•U v-� e 9 aoo ai = u } as } u pu.1 -I ca �Y 0 N O i 7 C:) LL N z< o 0 0 0 M O Exhibit A SITE LOCATION era son — Sit e an Review 11 THAI LDSON 12- 4jvj 'V, FULL SERVICE PLUMBING AND HEATING FOR MORE THAN 30 YEARS RESIDENTIAL SERVICES Plumbing, Heating and Air Conditioning • NEW HOME CONSTRUCTION • REMODELING • SERVICE WORK • PLUMBING SYSTEM INSPECTIONS (ie: Purchasing a used home) • PROFESIONAL CONSULTING COMMERCIAL SERVICES Plumbing, Heating and Air Conditioning • DESIGN BUILD PLUMBING PLANS FOR RESTAURANTS, APARTMENTS AUTO DEALERS, DOCTORS OFFICES, SUPERMARKETS, STRIP MALLS, ETC. - - -NEW OR REMODEL • MAINTAINANCE AGREEMENTS FOR COMMERCIAL PROPERTIES • SERVICE WORK RESIDENTIAL HEATING SERVICES • NEW HOME CONSTRUCTION • REMODELING • SERVICE WORKGAS PIPING • HEATING SYSTEM INSPECTIONS • IN FLOOR HEATING • HYDRONIC RADIANT SYSTEMS • FURNACE OR BOILER CHANGE OUTS At Tharaldson Plumbing and Heating, we offer a full range of residential and commercial plumbing services, and we are committed to providing professional, honest and affordable service on every job. Exhibit B BUSINESS DESCRIPTION 0 `I IZ l� 1 Q 6 z� ��V b� t7�n z \1 yl- %�GtlI�B1N6 a - �s. CD - o� TZ VIN ..� a� ILA 4 THA LDS,QN,, woo C), (AN ImIj. 6-x,T-5706 N Ir-W (4 1 1) 6 Ovf�gml�-.hp DOOK m Exhibit D FLOOR PLAN 3 Approximate Location Existing Planting Area FT- Edv�.ing� Shredded Hardwood MUlch(TYP) ,i 99 `(100\PER/uEE S81'06 4� — Existlr wn Area , it LxistingCurb Symbol e ^: Size Quantity Hemerocallis 'Stella de Oro' 'Stella 35 de Oro'Doylily Spirea x bumoldo 'Crisps' #2 Pot 3 CN C4..: 6 Syringe vulgaris #5 Pot 90ry• �cisting Lawn Common Purple Lilac .7 Area / Thujo occidentolis 'Techny' 3' B &B 10 • Existing halt & B Rock v� P base A proximate Location To Be Removed YIExisting Planting Install Topsoil and Mulch Area - MEVARING WING �TREETftVIDC G VWIRE STARE PLAN VIEW rf15DIHOF ROatRDL. EVERGREEN TREE PLANTING Normscrvr: J rRdrMro� �J uvias+�vuEae !- roaaz:riunr: uvuiorww! u,soe_rnv rroea vxxnmor RWI9ALL TYR SHRUB PLANTING: INDIVIDUAL PLANTING HOLE PLANT SCHEDULE Symbol Description Size Quantity Hemerocallis 'Stella de Oro' 'Stella #1 Pot 35 de Oro'Doylily Spirea x bumoldo 'Crisps' #2 Pot 3 Crisp Leaf Spirea Syringe vulgaris #5 Pot 8 Common Purple Lilac Thujo occidentolis 'Techny' 3' B &B 10 Techny Arborvitae Piceo glauca var. densato 6' B &B 3 Black Hills Spruce ° Molus 'Red Splendor' 2 Cal. 2 Red Splendor Crabapple d Q Acer freemanii 'Jeffsred' 2 1/2" Cal. 2 Autumn Blaze Maple TREE PLANTING 13 UII.UE_RS.tii.c 1 U76 Johnson Memorial Dr. Shakopee, MN 55379 . WwW.bellavloodhuildere.com @52.277.6667 South LaLln Ccle DRAWING DE5CRIPTION: Landscape Plan REVISIONS PAGE Jim Steinwand, M9 Car Guy,LLC .DSA ✓South Lake Cycle 141 5680 County Road 19 LANDSCAPE ARCHITECT: Bob Wallace Shorewood, MN DATE: 9-30-15 DISWIMEn: Nl Weas tlesyns: wranjeR•@!+1 @,µ:ns and SDac!t:at:nns md:Calc4 w+epras -.need cry tn94 �n3 a +eov+nei by end the D'oDVt1Y Dt MWn`s Eenauap ng lS Da C ims v.ere sealed, aiolved or daieloped for use pn and mcam,eF� nwnh lha sGeohod pelf. tkm !V. 1p¢as.. desyni; aN" ;nontd pan; aM Spltil! olWnb chq;1 tm 1!584 Q1 di5F4$od td anY pQ �', Lrm o� t» +DNr,!an for any ptkMSe'YMnI sp ever SYIMUI the m,;lon pStryisSY}� of Aebm lligiscapna 3 t16s Jn, 1l G. 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BVddrrs end Men, U.41S mq P- pesAd, UC 11MOMS L.�L2tLDSC.aPi3� �DESIG?� M76 Johnson Mem. oraal Dr, Shakopee, MN 55579 wvAV.martialendecepingcom 952.277 -6667 J k Exhibit E LANDSCAPE PLAN CITY OF SHOREWOOD RESOLUTION NO. 15-_____ A RESOLUTION APPROVING A COMMERCIAL SITE PLAN FOR THARALDSON PLUMBING AND HEATING WHEREAS, Tharaldson Plumbing and Heating (Applicant) proposes to lease property located at 5680 County Road 19 in the City of Shorewood, County of Hennepin; and WHEREAS, the Applicant has applied to the City for Site Plan approval in order to occupy the existing building on the property as a plumbing, heating and ventilation contractor’s business; and WHEREAS, the subject property is zoned C-1, General Commercial and Shorewood City Code requires City Council approval of site plans within commercial zoning districts; and WHEREAS, the Applicant’s request was reviewed by the City Planner, and his recommendations were duly set forth in a memorandum to the Planning Commission, dated 31 December 2014, which memorandum is on file at City Hall; and WHEREAS, the application was reviewed by the Planning Commission at its regular meeting on 6 January 2015, the minutes of which meeting are on file at City Hall; and WHEREAS, the Applicant’s request was considered by the City Council at its regular meeting on 26 January 2015, at which time the Planner's memorandum and the minutes of the Planning Commission were viewed and comments were heard by the Council from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the Applicant’s site plan is approved subject to the following: 1. The Applicant shall provide at least 3 parking spaces measuring no less than 9' x 20' as shown on the Site Plan (Exhibit A, attached). 2. The parking lot and access drives must have perimeter poured concrete curbing and all parking must be striped. 3. A proposed trash enclosure area will be enclosed on three sides with a wall or fence, sufficient in height to screen the dumpsters. A durable solid gate shall extend across the front side of the enclosure. 4. Any change in existing site lighting must be approved by the City and must adhere to City standards. 5. The site shall be landscaped and maintained according to the Landscape Plan attached hereto as Exhibit B. 6. It is understood that the parking lot and landscape improvements referenced above cannot be undertaken at this time of year. Instead, the Applicant shall provide a letter of credit or cash escrow for one and one-half times the estimated cost of the landscaping and parking lot improvements to ensure the improvements will be completed by 15 June 2015. 7. There shall be no outdoor service, display or storage on the property, including overnight parking of commercial/business vehicles. th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26 day of January 2015. Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk N M �- jVo V&s 4 s i CA lye AND IZZ 1 1 ' " b {( 4 t Exhibit A { i Approximate Location of Existing Planting Area } wY Existing Light `n 101 0 Edging&5kredded a Hardwood Mulch (TYP) � f M u7 I Ln 0 .Il\ j (1\00 9997 S81"06'44 — — l; Existing awn Area ` — 9 °E Ij :. .':55 - ExistingAsphalt Base Rock A' proximate Location To Be Removed o Existing Planting Install Topsoil and Mulch Area PREVAILING ® PREVAILING WIN N TREE TRUNK GUY WIRE STARE PLAN VIEW rlWU1NDFRDOIBFL. EVERGREEN TREE PLANTING ' NOTTOSCP3E �J ROOTCROYM Ta DE ATFwISH GRADEOR 1TAeWEGPIDE 2sETitID urERDFNIxcR Fwisl �DORERd(EN tuw irDFta 1X WORi of ROOTR4LL TYR SHRUB PLANTING: INDIVIDUAL PLANTING HOLE PLANT SCHEDULE Symbol Description Size Quantity Hemerocallis 'Stella de Oro' 'Stella IDaylily #1 Pot 35 de Oro Spirea x bumoldo 'Crispa' #2 Pot 3 Crisp Leaf Spirea Syringa vulgans #5 Pot 8 Common Purple Lilac rc,F Thuja occidentalis 'Techny' 3' B &B 10 „ Techny Arborvitae Picea glauca var. densato 6' B &B 3 Black Hills Spruce Malus 'Red Splendor 2' Cal. 2 Red Splendor Crabapple d Q Acer freemanii 'Jeffsred'.. 2 1/2° Cal. 2 Autumn Blaze Maple PXW OFRDOTEPL. TREE PLANTING � 4 BU.IC.DEN;S r�,c: 1227�Jojnson Merilorial D $�iakopee;'MN 55379 ww:yrbepav/oadbutrders coPt @52 277`8fis7 (' REVISIONS PAGE Soutk Lake CuC DRAWING DESCRIPTION: Landscape Plan Jim Steinwand, My Car Guy,LLC .DBA South Lake Cycle 5680 County Road 19 LANDSCAPE: ARCHITECT: 1566 Wallace Shorewood MN DATE: 9 -30-13 weri Mcir E 44ID$CAPtt�vD$Sly' 1276 Johnson:151emo�ial Dr,. Shabopee MN 55$79 wwW mafislpndecapingcom 667 Exhibit B 10A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Consideration of Appointment to the Lake Minnetonka Communications Commission Meeting Date: January 26, 2015 Prepared by: Bill Joynes, City Administrator Attachments: Resolution Policy Consideration: Council may consider making an appointment to the Lake Minnetonka Communications Commission. Background: Earlier this evening, Council interviewed one candidate, Michael Garelick, for consideration of appointment to the Lake Minnetonka Communications Commission. The term of this appointment is for one year, February 1, 2015 through January 31, 2016. Options: 1) Appoint Michael Garelick for the term ending January 31, 2016; or 2) Do not make an appointment at this time and continue to advertise this position. Recommendation/Action Requested: Should Council determine to make an appointment, it may adopt the attached Resolution appointing Mr. Michael Garelick to the Lake Minnetonka Communications Commission for the term February 1, 2015 – January 31, 2016. Next Steps and Timelines: Staff will notify Mr. Garelick and the Lake Minnetonka Communications Commission of Council’s decision. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15-____ A RESOLUTION MAKING AN APPOINTMENT TO THE LAKE MINNETONKA COMMUNICATIONS COMMISSION WHEREAS, the City of Shorewood annually appoints a Shorewood resident to serve as the City Representative on the LMCC Board; and WHEREAS , Mr. Paul Stelmachers submitted his resignation as LMCC Board representative, effective January 31 2015; NOW, THEREFORE, BE IT RESOLVED that the Shorewood City Council hereby appoints Mr. Michael Garelick as City Representative to the Lake Minnetonka Communications Commission (LMCC) Board for the term beginning February 1, 2015 through January 31, 2016. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of January, 2015. ______________________________ Scott Zerby, Mayor ATTEST: _______________________________ Jean Panchyshyn, City Clerk #12A.1. CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us Re: Trail Schedule Update – Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule – PROJECT IS CURRENTLY ON HOLD Planning Commission recommendation to Council re trail segment for following year Council authorizes preparation of survey and Feasibility Report Survey (30 days) – May  Feasibility Report (30 days) – June  Planning Commission review of feasibility report and trail walk – July  Planning Commission recommendation to Council re Feasibility Report  Council approves Feasibility Report  Planning Commission holds Neighborhood Meeting (Open House) Council award of land acquisition services and authorizes preparation of Plans and Specifications Preparation of Plans and Specifications (90 days) 95% Complete submittal to MnDOT 7/01/14  MnDOT Review Complete 7/31/14  CC Authorization to Advertise for bids 6/23/14  Open Bids 8/19/14  CC consideration of Award 8/25/14  Land Acquisition Process (start approx. mid-way through plans and specs) Land Acquisition process not required due to design modifications o Individual temporary easements or rights of entry may be required o Reduces project schedule o 10/30/14  Neighborhood post-bid meeting N/A  City possession of easements/letter of compliance  Groundbreaking Ceremony TBD  Begin Construction TBD  Construction substantially complete – Phase 1 Construction TBD  Construction substantially complete – Phase 2 Construction TBD  Ribbon Cutting Ceremony TBD  Restoration complete TBD Page 2 Trail Schedule Update – Galpin Lake Road and Smithtown Road (East) Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule 6/03/14 Planning Commission recommendation to Council re trail segment for following year 6/23/14 Council authorizes preparation of survey and Feasibility Report /14/14 – 9/10/14  Survey (30 days) – (In Process) 7 /18/14–10/10/14  Feasibility Report (30 days) – 8 10/21/14  Planning Commission review of feasibility report and trail walk 10/21/14  Planning Commission recommendation to Council re Feasibility Report 10/27/14 Council approves Feasibility Report 10/30/14 Planning Commission holds Neighborhood Meeting (Open House) 12/08/14 Council award of land acquisition services and authorizes preparation of Plans and Specifications 12/11/14 -  Preparation of Plans and Specifications (90-120 days) 4/10/15 2/1/15 -  Land Acquisition Process (start approx. mid-way through plans and specs) 8/31/15 Complete parcel descriptions and legal descriptions o Review proposed easements with staff/attorney o Letters to property owners regarding survey staking o Field stake proposed easements for Appraiser/RW Agent o Easement viewing – parcel owner and RW Agent on-site o Appraisal information o Appraisal review o Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners o 5/19/15 Neighborhood informational meeting (Open House) 2/09/15 Begin eminent domain action Council approves Plans and Specifications and authorizes ad for Bids 5/25/15  6/08/15 Receive bids for construction 6/22/15 City possession of easements/letter of compliance Council awards Construction Contract 6/22/15  6/30/15 Neighborhood preconstruction meeting Groundbreaking Ceremony 6/30/15  7/06/15 Begin Construction 10/15/15 Construction substantially complete Ribbon Cutting Ceremony 10/31/15  11/15/15 Restoration complete