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120914 PK MIN CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, DECEMBER 9, 2014 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:01 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Dietz, Sawtell, and IscheCity Council Liaison Woodruff; Finance Director Bruce DeJong and City Planner Nielsen Absent: Hartmann B. Review Agenda Sawtell moved to approve the agenda as amended: Item 8 will be removed from the agenda. Ische seconded the motion. Motion carried 4-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 25, 2014. Ische moved to approve the minutes of the November 25, 2014 meeting as written. Dietz seconded the motion. Motion carried 4-0. 3. MATTERS FROM THE FLOOR There were none. 4. PARK BUDGET COMPARISON WITH OTHER CITIES Nielsen discussed changes made to the park budget comparison chart as recommended at the November meeting. Mangold stated the closest cities for comparison to Shorewood are Deephaven and Wayzata. Nielsen stated every city has a different percentage of land dedicated for parks. 5.CIP UPDATE Nielsen discussed recent City Council approvals for tennis courts in several of the parks. Mangold stated we need to determine where we will look at tennis court rehab down the road. He stated there are soil issues at the Badger court that need to be addressed. Nielsen stated there may be a need for a total reconstruction at some point. Ische stated in cases where there are bad soils, you basically have to rebuild the court like a road. Nielsen stated he had asked staff if there had been any complaints about people who wanted to use a court and were unable to because of lessons. There were no complaints. He stated use schedules are regularly posted. PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2014 4 PAGE 2 OF Ische asked if any courts will be painted for pickle ball. Nielsen stated one court will be painted. Nielsen stated there is nothing standing in our way to get the contractors ready to go in the spring on the tennis court rehabilitation. Dietz asked if the drainage at Gideon Glen still needs to be repaired. Nielsen stated it does, and the permit should be approved by the end of this year. He stated Public Works will do the drainage for about $5,000. Mangold stated there isn’t any hockey replacement noted at Freeman on the CIP. The Commission had discussed that it should go hand-in-hand with the removal of hockey at Badger. Woodruff stated from a Council perspective, you don’t want to get a decision about Freeman until they are ready to decide what to do with Badger. Mangold stated it still needs to be on the CIP somewhere. Mangold stated the number for the Cathcart hockey boards is unrealistic. Nielsen stated as you get to the year before the slotted year, you go out and get quotes for the scheduled work, and the amount gets updated. We all know that is a low number. The question is whether a concrete base is needed. Mangold stated it may be able to push it out as they do not appear to be in bad condition as compared to Badger. He also wanted to make sure the Commission really looked at the items on the CIP during the park tour. Dietz asked if the skate park rehab would involve replacing all the ramps. Nielsen stated the last direction was to repair what is there. Dietz wondered if it would be an opportunity to move that and the water line up. Commissioners discussed the skate pair repair. Commissioners agreed the repair would be moved up to 2015. Nielsen stated he would start getting some quotes on the repairs and push the rehab out some distance. Mangold stated the water line was brought up at the City Council meeting. They also discussed the parking lot upgrade at Freeman Park. Nielsen stated the plan is to do a drainage project in conjunction with MCWD. Nielsen stated he would check into the $50,000 earmarked as it wasn’t enough to pave the parking lot. DeJong stated the capital outlay is the same amounts shown on the CIP. The funding includes a transfer from the sale of the house to the south of City Hall. He discussed projections on park dedication fees. He stated there is potential some would be waived in lieu of internal improvements on the golf course development site. Nielsen reminded the Commission that the potential bonding for improvements is also a possible funding mechanism. It might be something the Commission might recommend to the City Council. Ische asked when there will be a better grasp on the revenues from the golf course development. Nielsen stated he believed it would be in the next six months. Ische stated decision-making could wait until that is resolved. Woodruff recommended the Commission do its best to look at the needs and desires and work with staff to make the necessary decisions. He explained that bonding often requires a referendum which requires a ballot vote. PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2014 4 PAGE 3 OF Mangold stated we have always left the financing up to the City Council. Woodruff stated the Commission should get the numbers firm for Badger Park. He stated he didn’t see us currently making any funding decisions. 6. APPROVE AN AMENDMENT TO PARK DEDICATION FEES Nielsen reviewed Shorewood’s park dedication fees in relation to other cities. He noted many cities go with the statute-approved ten percent. Shorewood currently charges eight percent which is not unusual for a low-density community. He stated the eight percent has not been used for a long time. Rather, a flat fee has been charged. The recommendation is to increase the flat fee from $5,000 to $6,500. A request may come to the Commission for a recommendation on the park dedication fees once the golf course property is developed. Dietz asked what the downside is giving ourselves more leeway and going to ten percent. Nielsen stated whatever is charged must be based on needs. We cannot go to ten percent just because other cities charge that much. Dietz believed there is a need. Nielsen explained the rationale behind the percentage charged. Mangold stated staff has done their homework regarding a justification and recommended a motion be made. Ische moved, seconded by Sawtell to recommend staff’s recommendation for a flat rate increase. Motion carried 3-1. Dietz voted against the motion. 7. APPROVE CONCESSION AGREEMENT Commissioners reviewed the concession agreement. Nielsen stated the agreement was referred to the City Attorney as recommended by the Commission. He stated a non-conveyance clause has been added. Commissioners discussed the need for a health department review and/or license. Woodruff stated this has been discussed in the past. Mangold stated we have had a good relationship with the vendor. 8. UPDATE ON PARK TO-DO LIST This item will be carried over to January meeting. 9. NEW BUSINESS PARK COMMISSION MINUTES TUESDAY, DECEMBER 9, 2014 4 PAGE 4 OF 10. STAFF AND LIAISON REPORTS/UPDATES A. City Council Woodruff updated the Commission on recent City Council activity, including: volunteers are needed for Arctic Fever, WSB will be moving forward with the east side of Smithtown Road’s trail, and there was a discussion about the trail in conjunction with the sewer project in Excelsior. B. Staff 11. ADJOURN Dietz moved, Sawtell seconded, to adjourn the Park Commission Meeting of November 25, 2014 at 8:10 p.m. Motion carried 4-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder