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02-09-15 CC Reg Mtg AgendaP CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, FEBRUARY 9, 2015 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby___ Labadie___ Siakel___ Sundberg___ Woodruff___ B. Review Agenda Attachments 2. APPROVAL OF MINUTES A. City Council Special Meeting Minutes of January 26, 2015 Minutes B. City Council Regular Meeting Minutes of January 26, 2015 Minutes 3. CONSENT AGENDA – Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. Approval of the Verified Claims List Claims List B. Accepting a Donation of Drinking Glasses and Carafes Finance Director’s memo C. Approve Change Order No. 1 for Apple Road Ditch Restoration Project, Engineer’s memo, City Project 11-15 Resolution D. Accept Improvements and Authorize Final Payment for Apple Road Engineer’s memo, Ditch Restoration Project, City Project 11-15 Resolution E. Approve Change Order No. 1 for Dump Trucks and Plow Equipment Director of Public Works’ memo, 4. MATTERS FROM THE FLOOR (No Council Action will be taken) 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS 8. PLANNING A. Report by Sue Davis on the February 3, 2015, Planning Commission meeting CITY COUNCIL REGULAR MEETING AGENDA – February 9, 2015 Page 2 B. Request for Waiver of Engineering Fees for Sewer Relocation Planning Director’s Applicant: Kyle Hunt and Partner’s, Inc. for Morgan memo Location: 5580 Woodside Lane C. Pre-application for Comprehensive Plan Amendment Planning Director’s Applicant: Mattamy Homes memo Location: Minnetonka Country Club 9. ENGINEERING/PUBLIC WORKS A. Approve Proposal for Professional Services for West Water Tower Director of Public Rehabilitation Project Works’ memo B. Approve Proposal for Professional Services for Star Lane/Circle Director of Public Works’ memo 10. GENERAL/NEW BUSINESS A. Making Appointments to the Planning Commission Clerk’s memo, Resolution 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Trails Schedule Trails Schedule 2. Quarterly Investment Report Finance Director’s memo B. Mayor and City Council 13. ADJOURN CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us Executive Summary Shorewood City Council Regular Meeting Monday, February 9, 2015 7:00 p.m. 6:00 p.m. – Special meeting for Planning Commissioner Interviews Agenda Items #2A and 2B: Approval of Minutes from the January 26 Council meetings. Agenda Item #3A: Approval of the verified claims list. Agenda Item #3B: Resident Patricia Hauser has made a donation four water carafes and a set of 12 drinking glasses for use at city meetings. A motion accepting the donation is recommended and a thank you note will be mailed to Ms. Hauser. Agenda Item #3C: Staff recommends approval of the Resolution approving Change Order No. 1 for the Apple Road Ditch Restoration Project, City Project 11-15. Agenda Item #3D: Staff recommends approval of the Resolution accepting improvements and authorizing final payment for the Apple Road Ditch Restoration Project, City Project 11- 15. Agenda Item #3E: Staff recommends approval of the Change Order for dump trucks and plow equipment in the amount of $4,973.04. Agenda Item #4: Matters from the floor – no council action will be taken. Agenda Item #5: There are no public hearings scheduled this evening. Agenda Item #6: There are no scheduled reports or presentations this evening. Agenda Item #7: There are no parks items this evening. Agenda Item #8A: A report by Sue Davis on the February 3 Planning Commission meeting will be provided. Executive Summary – City Council Meeting of February 9, 2015 Page 2 Agenda Item #8B: Kyle Hunt and Partners, on behalf of their clients, the Morgans, has requested that engineering inspection fees relative to the relocation of the City’s sanitary sewer main which crosses their property, be waived. Staff finds this to be a fair request and recommends the fees be waived. Agenda Item #8C: Mattamy Homes has submitted a pre-application for a Comprehensive Plan amendment for the Minnetonka Country Club redevelopment project. The Planning Commission has identified certain issues associated with the redevelopment, but suggests that any action or direction at this time would be premature in light of the upcoming planning study commissioned by the Council. Agenda Item #9A: Staff recommends acceptance of the proposal from KLM Engineering for professional design services in the amount of $58,800, for the reconditioning of the Minnewashta Water Tower. Agenda Item #9B: Staff recommends acceptance of the proposal from WSB and Associates for professional design services in the amount of $37,557 and Construction Services in the amount of $56,700 for the Star Lane and Star Circle Reconstruction Project. Agenda Item #10A: Earlier this evening, Council interviewed four candidates for two open seats on the Planning Commission. Candidates scheduled for interviews included Brenna Ramy, Robert Bean, Patrick Johnson and Ken Dallman. Council may adopt a resolution identifying up to two candidates to appoint and/or direct staff to continue to advertise for this volunteer position. Agenda Item #11: There are no items of Old Business this evening. Agenda Item #12A: Staff reports are provided in the packet and will be given at the meeting. #2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL SPECIAL MEETING LARGE CONFERENCE RM MONDAY, JANUARY 26, 2015 6:30 P.M. MINUTES 1. CONVENE SPECIAL CITY COUNCIL MEETING Mayor Zerby called the meeting to order at 6:35 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Woodruff Absent: None B. Review Agenda Woodruff moved, Sundberg seconded, approving the agenda as presented. Motion passed 5/0. 2. INTERVIEW CANDIDATE FOR CONSIDERATION OF APPOINTMENT TO THE LAKE MINNETONKA COMMUNICATIONS COMMISSION The following candidate was interviewed for the consideration of appointment to the Lake Minnetonka Communications Commission. 6:30 P.M. Michael Garelick, 6060 Pound View Drive A. 3. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council Special Meeting of January 26, 2015, at 7:01 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby, Mayor ATTEST: Jean Panchyshyn, City Clerk #2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, JANUARY 26, 2015 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:01 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg, and Woodruff; Associate Attorney Reppe; City Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby Absent: None. B. Review Agenda Mayor Zerby asked that Item 10.A be removed from the agenda. Labadie moved, Siakel seconded, approving the agenda as amended. Motion passed 5/0. 2. APPROVAL OF MINUTES A. City Council Regular Meeting Minutes, January 12, 2015 Woodruff moved, Sundberg seconded, Approving the City Council Regular Meeting Minutes of January 12, 2015, as amended in Item 13.C, Page 11, Paragraph 3, Sentence 1 change “Survey Money” to “Survey Monkey”. Motion passed 5/0. B. City Council Executive Meeting Minutes, January 12, 2015 Woodruff moved, Siakel seconded, Approving the City Council Executive Meeting Minutes of January 12, 2015, as presented. Motion passed 5/0. 3. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. Approval of the Verified Claims List B. Adopting RESOLUTION NO. 15-005, “A Resolution Accepting Improvements and Authorizing Final Payment for 2014 Sealcoat Project, City Project 14-05.” CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 2 of 10 C. Adopting RESOLUTION NO. 15-006, “A Resolution Accepting Improvements and Authorizing Final Payment for 2014 Pavement Marking Project, City Project 14-06.” D. Adopting RESOLUTION NO. 15-007, “A Resolution Approving Work Orders 7 and 8 for Smithtown Road Sidewalk Improvements SAP 216-101-004, City Project 13-04.” E. Adopting RESOLUTION NO. 15-008, “A Resolution Accepting Improvements and Authorizing Final Payment for Smithtown Road Sidewalk Improvement Project SAP 216-101-004, City Project 13-04.” Motion passed 5/0. 4. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. 5. PUBLIC HEARING 6. REPORTS AND PRESENTATIONS 7. PARKS A. Report on the January 13, 2015, Park Commission Meeting Park Commissioner Ische reported on matters considered and actions taken at the January 13, 2015, Park Commission meeting (as detailed in the minutes of that meeting). Councilmember Labadie asked if the City seeks out Eagle Scout candidates to do projects for the City or do candidates approach the City. Commissioner Ische stated candidates approach the City or the Park Commission. Labadie noted that her daughter is a Girl Scout and her troop is working on its Bronze Award project and asked if there is a liaison that scout candidates contact about potential projects. Labadie noted some of the kids programs held in the City’s parks are free and for others participants pay a nominal fee. Those programs are very well received, appreciated and organized. Commissioner Ische stated those programs are coordinated by City staff. Councilmember Woodruff explained that in recent years the Park Commission has developed and updated a list of projects that Eagle Scout candidates could possibly do for the City to complete one requirement for obtaining the Eagle Scout classification. He stated he thought the Park Commission would be open to having Girl Scouts also do projects as well as residents and other organizations. 8. PLANNING Planning Commissioner Maddy reported on matters considered and actions taken at the January 20, 2015, Planning Commission meeting (as detailed in the minutes of that meeting). A. Approval of Conditional Use Permit for Fill in Excess of 1200 Cubic Yards Applicant: 25025 Yellowstone Trail Location: Jesse Kath CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 3 of 10 Director Nielsen explained that Jesse Kath owns the property located at 25025 Yellowstone Trail. There are poor soils on the site. In order to make it a buildable site he needs to replace some of the bad soils. He needs to bring in as much as 6000 cubic yards of fill and hopes it will not require that much. That requires he obtain a conditional use permit (C.U.P.) per the requirements of the City’s Zoning Code. In 2014 some fill and grading work was done on the site without the necessary permits. That material has been removed. Staff photographs the City-owned street the site abuts before the work begins and again after it is complete. If the trucks have caused any damage to the street the applicant is responsible for having it repaired. The Planning Commission held a public hearing on this item during its January 6, 2015, meeting and unanimously recommended that it be approved. Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 15-009, “A Resolution Granting a Conditional Use Permit for Fill in Excess of 100 Cubic Yards for Jesse Kath for the Property Located at 25025 Yellowstone Trail.” Motion passed 5/0. B. Approval of Conditional Use Permit for Building Trade Contractor Applicant: 23425 Smithtown Road (County Road 19) Location: SKD Architects, Inc. (on behalf of Cambria, Inc.) Director Nielsen explained that the Davis Family LLC owns the property located at 23425 Smithtown Road (County Road 19). The property is zoned C-2, Service Commercial and contains 28,370 square feet of area. There is an existing utilitarian building on the property. The intent is to remodel the inside of the building and renovate the outside of it. The size of the building will remain the same. It will be divided in two. One half will be used to store three passenger vans that are used to take clients around to look at various properties. The other half will be used as a showroom area for the Cambria products but it will not be used on a daily basis. The proposed use fits within the C-2 Service Commercial District. It is a conditional use and therefore requires a conditional use permit (C.U.P.). SKD Architects, Inc., on behalf of the LLC, proposes to relocate the parking lot currently in front of the building to the rear. It will meet the requirements of the City Code. The entire building will have decorative stone around it. It will also be reroofed. No outside storage is proposed. The project includes a significant amount of landscaping. The plan includes satisfying the recommendations of the County Road 19 Corridor Study. One of the main recommendations of the Study is commercial properties along County Road 19 would have evergreen trees along the rear of the properties so that over time they would form a backdrop for the properties and screen the abutting residential properties. Nielsen noted that the Planning Commission held a public hearing during its January 6, 2015, meeting to consider this item and it has unanimously recommended approval of the C.U.P. He also noted that what is being proposed will be a drastic improvement to the property. Councilmember Sundberg stated it is her recollection that the showroom will only be open on an appointment basis. Director Nielsen concurred. Sundberg then stated that what is being proposed will be a very nice improvement to the property. Councilmember Labadie stated the submitted landscape plan exceeds the City’s requirements by quite a bit. She then stated the stone exterior will be a very nice look on the building. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 4 of 10 Councilmember Woodruff asked if any signage (e.g., a monument sign out front or a sign on the building) is proposed for the building. Steve Kleineman, with SKD, responded there is not. Director Nielsen stated what is being proposed is very low key. Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 15-010, “A Resolution Granting a Conditional Use Permit for a Trade Contractor’s Business in the C-2 Zoning District for the Davis Family LLC for the Property it Owns Located at 23425 County Road 19.” Mayor Zerby stated he also agrees it will be a very nice improvement to the building and site and it will be a good use of it. Motion passed 5/0. C. Site Plan Review for Plumbing/Heating Contractor Applicant: 5680 County Road 19 Location: Tharaldson Plumbing and Heating Director Nielsen explained Eric Tharaldson, owner of Tharaldson Plumbing and Heating, proposes to lease the property at 5680 County Road 19 from the American Legion Post next door. He intends to operate a plumbing and heating business from the existing building on the site. The site is zoned C-1, General Commercial. A trade contractor shop is a permitted use in the C-1 District. The property contains 13,414 square feet of area. There is an existing building on the site and there is some parking that is in need of repair. The Planning Commission did a site plan review of this during is January 6, 2015, meeting. He noted that a lot of what is proposed was taken from interim conditional use permit (C.U.P.) for this site as a bicycle repair business that Council approved late in 2013. He explained the applicant intends to finish off the curbing in two locations on the site to enclose the parking lot. The three parking spaces on the south side of the lot will be striped. The island from the old gas station may be left where it is because there is concern about disturbing the soil there. That will not be a problem because it will not interfere with the parking. There is room for more parking. An enclosed trash enclosure is proposed for on the north side of the building. The applicant’s landscaping plan is the one that was approved for the interim C.U.P. At that time the City agreed that the landscaping proposed for the back of the building was not necessary; that continues to be the case. Instead of the smaller plants that were proposed for the northwest corner of the site three Black Hill Spruce trees will be planted. The three Black Hill Spruce trees proposed for the southwest corner of the site will be moved slightly to the north so that they do not block the sign for the American Legion that was put up in the last few months. The applicant has been advised to only plant three Lilac bushes on the north side of the property instead of five per the advice of a landscaper; five would be too many. The parking lot needs to be paved. That work, the curbing and the landscaping cannot be done until next spring. Therefore, staff recommends that an escrow agreement be required to guarantee that the work gets done by June 15, 2015. The applicant has submitted bids for that work. As soon as that agreement is signed and the escrow is in place the applicant can occupy the building. Councilmember Sundberg noted that she was the liaison to the Planning Commission for its January 6 meeting when this item was discussed. She stated she heard that the applicant has been in business for a many years. Eric Tharaldson stated he has been in the business for 20 years and his father, who will work CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 5 of 10 with him, has also been in the business for quite some time. Sundberg stated that during the meeting she became convinced they were experienced in their trade and that it is a very legitimate business. Sundberg noted there are no plans to store things outside. Sundberg asked if clients/potential clients will come to the site. Mr. Tharaldson stated no because it will not do any retail. They go to their clients locations. Councilmember Woodruff stated the site plan indicates that one of the two accesses to the site is a one- way entrance access only. Mr. Tharaldson stated there will be access to the site from Country Road 19 and from Smithtown Road. Woodruff moved, Sundberg seconded, Adopting RESOLUTION 15-011, “A Resolution Approving a Commercial Site Plan for Tharaldson Plumbing and Hearing for the Property Located at 5680 County Road 19.” Mayor Zerby stated there is concern about cut-thru traffic off of Country Road 19 over the site and on to Smithtown Road. This past fall there had been a couple of saw horses and other barriers at that access point to stop the cut-thru traffic. He asked if the barriers could be temporarily restored. Lowell Day (Boone), 25 Pleasant Avenue, Tonka Bay, and a representative for the American Legion located at 24450 Smithtown Road, stated putting the barriers back up again will be up to the lessee. He explained that since the MGM Liquor establishment opened up next to the subject property there are drivers that park on the subject property and then walk over to MGM to make their purchases. He thought that the entrance access off of Country Road 19 is more of an issue now. He stated it will be up to the lessee to address the cut-thru traffic issue and noted that the American Legion will help in any way it can. If the entrance needs to be barricaded off that is what will be done. Councilmember Siakel asked what the hours of operation will be. Mr. Tharaldson stated they will likely be 6:00 A.M. – 6:00 P.M. Monday through Friday and some time on Saturday. Mayor Zerby asked if the barriers could be put back up until the business is in operation, noting the City would appreciate that for traffic safety reasons. He noted that the landscaped corner at the intersection of Country Road 19 and Smithtown Road is located in the City of Tonka Bay. He stated if the applicant wants to make any improvements to that small area he asked that they work with Shorewood to see what can be done. Motion passed 5/0. 9. ENGINEERING/PUBLIC WORKS 10. GENERAL/NEW BUSINESS A. Consideration of Appointment to the Lake Minnetonka Communications Commission This item was removed from the agenda at Mayor Zerby’s request. 11. OLD BUSINESS 12. STAFF AND COUNCIL REPORTS A. Administrator and Staff CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 6 of 10 1. Trail Schedule Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Zerby noted that he has spoken with Engineer Hornby about the Galpin Lake Road walkway/trail schedule and wants to discuss it with Council. He explained that Council rejected the construction bids for that walkway because they were much more expensive than anticipated. He had hoped that staff could do what he terms as “value engineering” for the project by either finding a way to reduce the cost through the use of different materials or by reducing the length of the walkway. He has been encouraging staff to work with the Minnesota Department of Transportation (MnDOT) to find out if there might be some grant funding available or to see if MnDOT would work in partnership for the portion of the walkway that would run somewhat parallel to Highway 7. He asked the other members of Council if they share his perspective. He noted his willingness to discuss this more during the January 29 Council and staff retreat. Councilmember Sundberg stated she thought that Mayor Zerby’s suggestion is reasonable and prudent and therefore she supports that direction. Councilmember Woodruff noted that it should not be a surprise to people that he is not the biggest fan of trails primarily because they cost a lot to construct and because of how much the expected use might be. He clarified that he thought this trail is really needed. He stated if staff can find a way to get it constructed or at least part of it constructed for a more palatable cost he would support doing that. Councilmember Labadie stated she thinks this trail segment is needed greatly. She noted that she was on the Planning Commission when the Commissioners did a walk of the proposed trail area. During that walk she was amazed at the amount of traffic that went by the group. She noted that she thought the trail is necessary for the safety of the City’s residents. She stated the topography in that area is unique which increases the cost of the project. She would like staff to research if there are grant funding opportunities. Councilmember Siakel stated comments have been made about how much trails may or may not be used. If a sidewalk had been built that went to the Minnewashta Elementary School 20 years ago her family would have used it every day. Unfortunately, she had to raise her children without a trail. She does not think depriving future generations by not constructing a trail is the right thing to do. She then stated she would like the Smithtown Road east sidewalk extension to be constructed. She asked if the Galpin Lake Road trail segment could be broken into two segments that would be constructed separately with the part alongside of Highway being constructed after the Smithtown Road extension. She stated the area where pedestrians and bikers cross Highway 7 is treacherous. She noted that she thought it would be prudent to discuss alternatives. Mayor Zerby stated that he agrees that the Smithtown Road East Sidewalk Extension Project needs to move forward. He clarified that he did not want to have the meaning of putting the Galpin Lake Road segment on hold to mean that nothing needs to be done with regard to that project. He stated that it is his understanding that Council would like staff to identify some alternatives for the project. He noted that in order to apply for grants the City has to have a formal project ready to go and the Galpin Lake Road project was put out for bids. There is an approved feasibility report and approved plans and specifications for the Galpin Lake Road segment. Engineer Hornby stated that for some of the state grants available the minimum trail width has to be eight feet and that causes other issues with the project. That may require the City acquire more land in order to construct the trail eight feet wide. In order to submit an application for a safe routes to school (SRTS) CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 7 of 10 Program grant there needs to be a SRTS plan. From his vantage point, that plan should be driven by the Minnetonka School District in cooperation with Shorewood, Hennepin County, MnDOT and other appropriate agencies. When walking along that roadway people are quite close to traffic. He noted that one of the concerns he has is where pedestrians currently cross Highway 7 near the project area. That needs to be stopped or an alternative needs to be provided. The portion of the Galpin Lake Road trail segment alongside of Highway 7 is critical in order to do that. That portion could be constructed first. Hornby explained a couple of permit applications were submitted to the Minnehaha Creek Watershed District (MCWD) for the Galpin Lake Road Trail Project and the City received some comments back. The MCWD has some flexibility with its rules but the City must provide additional information in order for MCWD to justify that flexibility. That is the process that is currently going on. He noted that he has been trying to push that project forward; to get it permitted and shelf ready. If Council wants staff to look at other alternatives, he asked Council if he should temporarily stop those efforts and delve into alternatives instead. Or should he continue to try and get the Project permitted and then amend it later. Mayor Zerby stated there is a sidewalk along the south side of Highway 7 located in the City of Excelsior. He questioned if Excelsior funded the cost of constructing it. He asked staff to research how that trail was funded and determine if Shorewood could apply the same principle to this project going west but on the same side of Highway 7 in order to try and get funding help. He asked staff to provide some ideas on how to break the Project into two phases and / or to do some value engineering and research if there is any opportunity to do the project in partnership with the MCWD or MnDOT. Councilmember Woodruff stated he supports having discussion about alternatives and grants. He asked if there is still intent to rebid the Galpin Lake Road Walkway Project as it was bid in 2014. Engineer Hornby stated that for the Smithtown Road East Walkway Extension Project and the Galpin Lake Road Walkway Project he wants the City to have some options. Should Council decide to put the Smithtown Project on hold in whole or in part because of the Minnetonka Country Club (MCC) residential redevelopment project he wants to have the Galpin Project shelf ready in case Council wants to bid that project. He noted that he is moving forward with the Smithtown Project plans and they are more than 50 percent complete. The Galpin Project is in the stage where final plan submittals are being made to the MCWD and to MnDOT for final approval and funding. He stated that he had put the Galpin Project on hold because he thought that is what Council wanted because of the lack of funding for it. Councilmember Woodruff clarified that from his perspective the Smithtown Road East Walkway Extension Project is the number one trail priority and it will be done. It would be a shame not to do that project being the west portion has been constructed. He supports getting the plans shelf ready for the Galpin Lake Road trail segment. Then Council can decide if it should be bid out. Engineer Hornby noted that he will wait for Council direction on that. Mayor Zerby asked Engineer Hornby to identify in a memorandum what some of the options for the Galpin Lake Road Trail Project are including re-bidding the project as is, identifying potential partners and identifying value engineering opportunities that would reduce the cost. Councilmember Labadie asked if the intent of constructing the Galpin Lake Road trail segment in phases is because of funding constraints. She also asked if grants could be applied for each of the phases because they would be separate projects. Engineer Hornby explained that based on his experience the Galpin Lake Road Trail Project will likely not compete very well with any of the grant programs other than the SRTS grant program. Unfortunately, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 8 of 10 the City cannot apply for a SRTS grant until there is a SRTS plan that is being used. The first place to research grant opportunities is with the State. Excelsior’s trail project on the south side of Highway 7 was constructed with a cooperative agreement with MnDOT. However, it was constructed at a time when there very few applications were being submitted. In the current grant funding competition it is likely that Galpin Lake Road Trail Project would not score well but it can be explored. Hornby then explained the Trail Connections Grant through the Minnesota Department of Natural Resources (MN DNR) requires a minimum of an eight-food-wide trail be constructed. For an eight-food- wide trail it actually ends up being a 12 foot wide trail section because there are shoulders on each side of the trail for safety. Creating a trail that wide will potentially increase the amount of wetland impacts, increase the amount of retaining wall to avoid impacts, and possibly increase the amount of land acquisition needed. All of that is included in the feasibility report. He noted that if Council wants to review that report again he can send it out in PDF format again. He clarified he is not intending to be bleak about the Galpin Lake Road trail opportunities. He explained that staff did consider maybe using a boardwalk around the wetland areas. There would be very little wetland impact; there would be slightly less than 250 square feet of wetland impact because staff has moved things around. But, that increases the cost. Staff is working with the permitting agencies to determine what has to be done to be able to benefit from some of the flexibilities the agencies can allow. He commented that he has some out-of-the-box ideas he would like to discuss during the Council and staff retreat. Councilmember Siakel stated the SRTS Program has been talked about for a number of years. But, there has been no movement on it. She suggested discussing the idea of a having member of Council meet with Minnewashta Elementary School representatives to talk about the Program during the retreat. She noted the Strawberry Lane sidewalk segment project is on the horizon and that will be a very costly project. She also noted that she would engage with School representatives if need be. Director Nielsen explained that he and Director DeJong attended a Minnesota SRTS Summit last summer. They were told that just because you develop a SRTS plan it does not mean a city will get a grant. A SRTS plan is more of a program. The summit organizers were more interested in getting children to, for example, bike rodeos and other SRTS programs. They were not that interested in talking about trails and they were quite pessimistic about the grant portion of the SRTS Program. At the summit he told the organizers that parents are not going to encourage their children to ride their bikes if there is no safe place to do that. The SRTS plan has to be driven by the Minnetonka School District because the programs come through the schools. Representatives from Minnewashta Elementary School seem to be willing to work with staff on that. The District has various schools in the District working on various programs but there is not a focused effort on developing a SRTS plan. He thought the best place to start is with School representatives. Mayor Zerby asked staff to schedule a meeting with representatives from the District and School. Director Nielsen stated that is on staff’s list of things to do. Councilmember Labadie offered to participate in that effort and noted that she has a good relationship with the Minnewashta Elementary School Principal. She stated she thought this also needs to be presented to the Minnetonka School District Board and noted that she is not familiar with members of the Board. Director Nielsen agreed that it needs to be presented to the Board. Councilmember Woodruff cautioned against ignoring the Excelsior Elementary School; that School is pertinent to the Galpin Lake Road trail segment. He asked staff to bring to the retreat some guesstimates about what grant funding could possibly be available. With regard to the Galpin Lake Road Trail Project, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 9 of 10 he stated from his perspective if the City were able to qualify for $50,000 in grant funding it won’t change Council’s financial decision making about the Project. Engineer Hornby explained that for a Minnesota State Aid (MSA) project plans have to be submitted in a format that satisfies State requirements. A MSA plan is not as complicated as a state highway plan; it is a state plan light. If federal funding is involved then a federal aid plan is required and that is more like a state highway plan. The extra effort needed to prepare those plans end up using some of the grant dollars to cover expenses associated with the design effort and the documentation required during construction. For a MSA project the City needs to have someone on site when the contractor is working. That increases personnel costs. For a local project the City would only have someone on site apportion of that time. Mayor Zerby stated the Smithtown Road East Sidewalk Extension Project schedule indicates that land acquisition process will begin on February 1, 2015. He understands that goes to the City Attorney now because the plans are 50 percent complete. Engineer Hornby explained that staff is at the point in the process where it is just beginning to identify touchdown points and they will aid in determining where easements are needed. The touchdown points will be put into a partial sketch to identify easements by property. That information goes to the right-of-way (ROW) people and conversations with affected property owners can be initiated. Staff can begin to discuss where eminent domain may have to be considered and determine when that process needs to be started to comply with the eminent domain timeline requirements (about four months after initiation) while continuing preparing to bid the project. He clarified that negotiations with the property owners will continue at the same time. Zerby asked when the touchdown point identification process will be completed. Hornby responded within the next week or two. Engineer Hornby stated staff is also working on drainage for the project area. He noted that stormwater management for this portion of the sidewalk is much more complicated than it was for the west portion of the sidewalk. 2. South Lake Minnetonka Police Department Interim Police Chief Update Administrator Joynes noted the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee successfully completed negotiations with Mike Siitari, the former Chief of Police for Edina for about 13 years, to assume the role of Interim SLMPD Chief of Police for a period of about six months. His first day on the job is today and he had already made plans to take a two-week vacation. He is talking with members of the Department and will meet with the SLMPD member City Administrators/Manager on January 28. In the next several weeks he will speak with Council as a group and then individually about people’s desires in a new chief and about any issues people think need to be discussed. Mayor Zerby noted that he thought Interim Chief Siitari is an excellent person for the job and that he has a great deal of experience. 3. January 29, 2015, Council Retreat Administrator Joynes stated at the dais this evening Council found a copy of a meeting packet for the January 29, 2015, Council and staff retreat. There is additional financial information to follow. The agenda is very full. The discussion about the Minnetonka Country Club (MCC) proposed residential development project was moved down on the agenda because Planning Consultant John Shardlow had a scheduling conflict in the morning. The independent discussion items have been moved up on the agenda. The MCC discussion will begin as soon as Mr. Shardlow arrives being that is the primary discussion that Council needs to have. The trail discussion will occur after that because the Smithtown Road East CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES January 26, 2015 Page 10 of 10 Sidewalk Extension Project does relate to the MCC project and how those two initiatives should be coordinated. He noted the retreat has to end by 3:00 P.M. because the room is booked for other purposes. Other Director DeJong stated there had been a successful launch of the website for credit card processing of utility bill payments. Fifty customers have already signed up. B. Mayor and City Council 13. ADJOURN Woodruff moved, Sundberg seconded, Adjourning the City Council Regular Meeting of January 26, 2015, at 8:02 P.M. Motion passed 5/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #3A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: February 9, 2015 Prepared by: Michelle Nguyen, Senior Accountant Bruce DeJong, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 61207 - 61208 & ACH 53,809.96 Pending Checks & ACH 282,162.65 Total Claims $335,972.61 We have also included a payroll summary for the payroll period ending January 25th, 2015. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. According to adopted policy the Finance Department will pay claims again prior to year end. This is because we have over one month between claims lists and may not otherwise meet the state statutory deadline of paying claims in a timely fashion. Payroll G/L Distribution Report User: Mnguyen Batch: 00003.01.2015 - PAYROLL - 01262015 -Rink CITY OF SHOREWOOD Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 1,121.45 CASH AND INVESTMENTS 101 -53- 4103 -0000 1,041.75 0.00 PART -TIME 101 -53- 4122 -0000 79.70 0.00 FICA CONTRIB - CITY SHARE FUND Total: 1,121.45 1,121.45 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 913.66 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 728.72 GROSS PAYROLL CLEARING 700 -00- 2172 -0000 0.00 16.64 FEDERAL WITIII-IOLDING PAYABLE 700 -00- 2173 -0000 0.00 8.90 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 159.40 FICA /MEDICARE TAX PAYABLE FUND Total: 913.66 913.66 Report Total: 2,035.11 2,035.11 PR - G/L Distribution Report (01/28/2015 - 11:51 AM) Page I Payroll G/L Distribution Report User: Mnguyen Batch: 00002.01.2015 - PAYROLL - 01262015 CITY OF SHOREWOOD Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 55,252.68 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,716.64 0.00 PART -TIME 1.01 -I1- 4122 -0000 131.31 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4101 -0000 6,748.13 0.00 FULL -TIME REGULAR I01 -13- 4103 -0000 176.00 0.00 PART -TIME 101 -13- 4121 -0000 506.13 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 523.86 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,161.67 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 21.25 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 4,308.68 0.00 FULL-TIME REGULAR 101 -15- 4121 -0000 323.15 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 312.13 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 470.96 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 15.92 0.00 WORKERS COMPENSATION 101 -18 -4101 -0000 5,360.43 0.00 FULL - TIMME REGULAR 101 -18- 4121 -0000 402.02 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 411.09 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 1,716.92 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 24.53 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 3,805.51 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 285.43 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 241.30 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 475.00 0.00 EMPLOYEE INSURANCE - CITY 1.01 -24- 4151 -0000 20.35 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 10,165.85 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 413.88 0.00 OVERTIME 101 -32- 4105 -0000 314.88 0.00 STREET PAGER PAY 101 -32- 4121 -0000 817.09 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 779.24 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 1,702.36 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 445.16 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 730.18 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 347.64 0.00 OVERTIME 101 -33 -4121 -0000 80.83 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (01/2612015 - 2:00 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33 -4122 -0000 62.04 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 42.50 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 4,841.45 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 363.11 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 344.84 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 - 0000 836.73 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 180.95 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,942.34 0.00 FULL -TIME REGULAR 101 -53- 4103 -0000 1,282.13 0.00 PART -TIME 101 -53- 4121 -0000 145.68 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 231.55 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 18.02 0.00 EMPLOYEE INSURANCE - CITY 101 -53 -4151 -0000 5.82 0.00 WORKERS COMPENSATION FUND Total: 55,252.68 55,252.68 FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 1,340.68 CASH AND INVESTMENTS 201 -00- 4101 -0000 839.83 0.00 FULL -TIME REGULAR 201 -00 -4103 -0000 347.50 0.00 PART -TIME 201 -00- 4121 -0000 62.99 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 87.24 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 3.12 0.00 WORKERS COMPENSATION FUND Total: 1,340.68 1,340.68 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 5,422.06 CASH AND INVESTMENTS 601 -00- 4101 -0000 3,832.11 0.00 FULL -TIME REGULAR 601 -00- 4102 - 0000 86.91 0.00 OVERTIME 601 -00- 4121 -0000 293.92 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 291.56 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 825.61 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 91.95 0.00 WORKERS COMPENSATION FUND Total: 5,422.06 5,422.06 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 4,921.59 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,329.17 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 157.10 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 261.50 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 266.82 0.00 FICA CONTRIB - CITY SHARE 611 -00 -4131 -0000 825.61 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 81.39 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (01/26/2015 - 2:00 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 4,921.59 4,921.59 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 416.04 CASH AND INVESTMENTS 621 -00 -4101 -0000 307.25 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 23.01 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 19.28 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 66.50 0.00 EMPLOYEE INSURANCE - CITY FUND Total: 416.04 416.04 FUND 631 Storm Water Utility 631 -00 -1010 -0000 0.00 1,084.30 CASH AND INVESTMENTS 631 -00 - 4101 - 0000 861.40 0.00 FULL -TIME REGULAR 631 -00 -4121 -0000 64.59 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 63.34 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 90.20 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 4.77 0.00 WORKERS COMPENSATION FUND Total: 1,084.30 1,084.30 FUND 700 Payroll Clearing Fund 700 -00 -1010 -0000 68,073.72 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 33,165.18 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 7,412.09 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,12794 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 1,780.65 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,531.20 FICA /MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 6,774.98 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 2,875.00 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 937.71 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2183 -0000 0.00 2,390.08 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 478.89 DENTAL DELTA 700 -00- 2185 -0000 0.00 408.00 DENTAL-UNION FUND Total: 68,073.72 68,073.72 Report Total: 136,511.07 136,511.07 PR - G/L Distribution Report {01/26/2015 - 2:00 PM} Page 3 Accounts Payable Check Detail User: Mnguyen Printed: 01/28/2015 - 12:23PM Check Number Check Date Amount 4 - AFSCME CO 5 MEMBER HEALTH FUND Line Item Account 0 01/26/2015 Inv January-2015 „ Line Item Date Line Item Description Line Item Account 01/26/2015 PR Batch 00002.01.2015 Dental - Union- January-2015 700 -00- 2185 -0000 408.00 Inv January-2015 Total 408.00 0 Total: 408.00 4 - AFSCME CO 5 MEMBER HEALTH FUND Total: 408.00 3 - DELTA DENTAL OF MINNESOTA Line Item Account 0 01/26/2015 Inv January-2015 Line Item Date Line Item Description Line Item Account 01/26/2015 PR Batch 00002.01.2015 Dental - Non Union - January-2015 700 -00- 2184 -0000 478.89 Inv January-2015 Total 478.89 0 Total: 478.89 3 - DELTA DENTAL OF MINNESOTA Total: 478.89 5 - EFTPS - FEDERAL W/II Line Item Account 0 01/26/2015 Inv 01262015 Line Item Date Line Item Description Line Item Account 01/26/2015 PR Batch 00002.01.2015 Federal Income Tax 700 -00- 2172 -0000 4,127.94 01/26/2015 PR Batch 00002.01.2015 FICA Employee Portion 700 -00 -2174 -0000 3,051.85 01/26/2015 PR Batch 00002.011015 FICA Employer Portion 700 -00- 2174 -0000 3,051.85 01/26/2015 PR Batch 00002.01.2015 Medicare Employee Portion 700 -00- 2174 -0000 713.75 01/26/2015 PR Batch 00002.01.2015 Medicare Employer Portion 700 -00- 2174 -0000 713.75 Inv 01262015 Total 11,659.14 0 Total: 11,659.14 5 - EFTPS - FEDERAL W/H Total: 11,659.14 AP -Check Detail (1 /28/2015 - 12:23 PM) Page 1 Check Number Check Date 286 - MIDWEST MAILING SYSTEMS INC Line Item Account Amount 01/26/2015 Inv 74190 6 - HEALTH PARTNERS -GROUP Line Item Account Line Item Descri to ion 02/01/2015 61207 01/26/2015 02/01/2015 Newsletter Svc -Feb Inv 01142015 Line Item Date Line Item Description Line Item Account 01/14/2015 PR Batch 00001 .01.2015 Health Ins - CoPay 700 -00- 2171 -0000 1,901.79 01/14/2015 PR Batch 00001.01.2015 Health Insurance -HSA 700 -00- 2171 -0000 6,163.09 Inv 01142015 Total 8,064.88 Inv 01262015 Line Item Date Line Item Description Line Item Account 01/26/2015 PR Batch 00002.01.2015 Health Ins - CoPay 700 -00- 2171 -0000 1,901.79 01/26/2015 PR Batch 00002.01.2015 health Insurance -HSA 700 -00- 2171 -0000 5,510.30 Inv 01262015 Total 7,412.09 61207 Total: 6 - HEALTH PARTNERS -GROUP Total: 2 - ICMA RETIREMENT TRUST - 302131 -457 Line Item Account 61208 01/26/2015 Inv 01262015 Line Item Date Line Item Descri tp ion 01/26/2015 PR Batch 00002.01.2015 Deferred Comp Flat Amount Inv 01262015 Total 61208 Total: 2 - ICMA RETIREMENiT TRUST - 302131 -457 Total: 286 - MIDWEST MAILING SYSTEMS INC Line Item Account 0 01/26/2015 Inv 74190 Line Item Date Line Item Descri to ion 02/01/2015 Newsletter Postages -Feb 02/01/2015 Newsletter Svc -Feb Inv 74190 Total 0 Total: Line Item Account 700 -00- 2176 -0000 Line Item Account 101 -13- 4208 -0000 101 -13- 4400 -0000 15,476.97 15,476.97 2,875.00 2,875.00 2,875.00 2,875.00 457.87 413.44 871.31 871.31 286 - MIDWEST MAILING SYSTEMS INC Total: 871.31 11- MINNESOTA DEPARTMENT OF REVENUE Line Item Account 0 01/26/2015 AP -Check Detail (1 /28/2015 - 12:23 PM) Page 2 Check Number Check Date Amount Inv 01262015 Line Item Date Line Item Descri tp M Line Item Account 01/26/2015 PR Batch 00002.01.2015 State Income fax 700 -00- 2173 -0000 1,780.65 Inv 01262015 Total 1,780.65 0 Total: 11- MINNESOTA DEPARTMENT OF REVENUE Total: 9 - PERA Line Item Account 0 01/26/2015 Inv 01262015 Line Item Date Line Item Description 01/26/2015 PR Batch 00002.01.2015 MN -PERA Deduction 01/26/2015 PR Batch 00002.01.2015 MN PERA Benefit Employer Inv 01262015 Total 0 Total: 9 - PERA Total: 1- WELLS FARGO HEALTII BENEFIT SVCS Line Item Account 0 01/26/2015 Inv 01262015 Line Item Date Line Item Description 01/26/2015 PR Batch 00002.01.2015 Health Savings Account Inv 01262015 Total 0 Total: 1- WELLS FARGO HEALTH BENEFIT SVCS Total: Total Line Item Account 700 -00- 2175 -0000 700 -00- 2175 -0000 Line Item Account 700 -00 -2183 -0000 1,780.65 1,780.65 3,145.53 3,629.45 6,774.98 6,774.98 6,774.98 2,390.08 2,390.08 2,390.08 2,390.08 42,715.02 AP -Check Detail (1/28/2015 - 12:23 PM) Page 3 Accounts Payable Check Detail User: Mnguyen Printed: 01/28/2015 - 12:24PM Check Number Check Date Amount 5 - EFTPS - FEDERAL W/H Line Item Account 0 01/28/2015 Inv 01282015 Line Item Date Line Item Descri tD im Line Item Account 01/28/2015 PR Batch 00003.01.2015 Federal Income Tax 700 -00- 2172 -0000 16.64 01/28/2015 PR Batch 00003.01.2015 FICA Employee Portion 700 -00 -2174 -0000 64.59 01/28/2015 PR Batch 00003.01.2015 FICA Employer Portion 700 -00- 2174 -0000 64.59 01/28/2015 PR Batch 00003.01.2015 Medicare Employee Portion 700 -00- 2174 -0000 15.11 01/28/2015 PR Batch 00003.01.2015 Medicare Employer Portion 700 -00- 2174 -0000 15.11 Inv 01282015 Total 0 Total: 5 - EFTPS - FEDERAL W/H Total: 11- MINNESOTA DEPARTMENT OF REVENUE Line Item Account 0 01/28/2015 Inv 01282015 Line Item Date Line Item Description 01/28/2015 PR Batch 00003.01.2015 State Income Tax Inv 01282015 Total 0 Total: 11 - MINNESOTA DEPARTMENT OF REVENUE Total: Total: 176.04 176.04 176.04 Line Item Account 700 -00- 2173 -0000 8.90 8.90 8.90 8.90 184.94 AP -Check Detail (1/28/2015 - 12:24 PM) Page I Accounts Payable Check Detail User: Mnguyen Printed: 02/05/2015 - 1:17PM Check Number Check Date Amount 495 - JOYNES, WILLIAM Line Item Account 0 02/09/2015 Inv January -2015 Line Item Date Line Item Description Line Item Account 01/31/2015 Admin Svc - Jan 101 -13- 4400 -0000 10,910.00 Inv January -2015 Total 10,910.00 0 Total: 10,910.00 495 - JOYNES, WILLIAM Total: 10,910.00 AP -Check Detail (2 /5/2015 - 1:17 PM) Page 1 Accounts Payable Computer Check Proof List by Vendor User: Wguyen Printed: 02/05/2015 - 12:55PM City of Batch: 00001.02.2015 - CC- 02092015 Shorewood Invoice No Description Amount Payment Date Acct Number Fund Dept Vendor 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 1 INV65030 Monthly Maint-Konica Minolta Printer 77.00 02/09/2015 101 -13- 4221 -0000 General Admin Check Total: 77.00 Vendor 106 ALLDATA Check Sequence: 2 FW539279 -2015 Membership - Brad Mason 1,500.00 02/09/2015 101 -32- 4433 -0000 General Pub Works Check Total: 1.500.00 Vendor 109 ALPHA VIDEO AND AUDIO, INC. Check Sequence: 3 INV94223 Cardioid Condenser Gooseneck Microphot 240.00 02/09/2015 101 -19- 4221 -0000 General Mun Bldg Check Total: 240.00 Vendor 114 AMERICAN PLANNING ASSOCIATIOP Check Sequence: 4 044754 -1514 Journal of the APA - 2015 -2016 48.00 02/09/2015 101 -18- 4331 -0000 General Planning 044754 -1514 Zoning Practice - 2015 -2016 95.00 02/09/2015 101 -18- 4331 -0000 General Planning 044754 -1514 APA Membership - 2015 -2016 270.00 02/09/2015 101 -18- 4433 -0000 General Planning 044754 -1514 Minnesota Chapter - 201.5 -2016 50.00 02/09/2015 101 -18 -4433 -0000 General Planning Check Total: 463.00 Vendor 496 SUSAN BELISLE -CUKLA Check Sequence: 5 Jan -28 -2015 Belly Dance Class -Ended 01/28 157.50 02/09/2015 201 -00- 4248 -0000 SSC Non -Dept Check Total: 157.50 Vendor 123 BLUE -TARP FINANCIAL INC Check Sequence: 6 4061099823 Swivel Post Caster 15.98 02/09/2015 101 -32- 4245 -0000 General Pub Works Check Total: 15.98 Vendor 134 CARQUEST AUTO PARTS Check Sequence: 7 6974 - 242574 Oil Filter 5.90 02/09/2015 101 -32- 4221 -0000 General Pub Works 6974 - 242731 Maim. Equipment 250.31 02/09/2015 101 -32- 4221 -0000 General Pub Works Check Total: 256.21 Vendor 136 CENTERPOINT ENERGY Check Sequence: 8 79456885 -01261 5735 Country Club Rd - 12/22 - 01/22/15 344.99 02/09/2015 201 -00 -4380 -0000 SSC Non -Dept 86501806 -01261 20630 Manor Rd - 12/19- 01/22/15 73.43 02/09/2015 101 -52- 4380 -0000 General Park Maint Check Total: 418.42 Vendor 137 CENTURY LINK Check Sequence: 9 9524702294 -JAI 952 - 470 - 2294 -PW 56.05 02/09/2015 101 -32 -4321 -0000 General Pub Works 9524706340 -JAI 952 -474- 6340 -CH 118.22 02/09/2015 101 -19- 4321 -0000 General Mon Bldg 9524709605 -JAI 952- 474 - 9605 - Amesbury 70.50 02/09/2015 601 -00- 4394 -0000 Water Non -Dept 9524709606 -JAI 952- 474 - 9606- Amesbury 70.50 02/09/2015 601 -00- 4394 -0000 Water Non -Dept Check Total: 315.27 Vendor 143 CITY OF CHANHASSEN Check Sequence: 10 01312015 018505- 000 -Shwd Interconnect 82.56 02/09/2015 601 -00- 4263 -0000 Water Non -Dept 01312015 018505- 001- Shwd2Interconnect 1,657.76 02/09/2015 601 -00- 4263 -0000 Water Non -Dept Check Total: L740.32 Vendor 573 COMPASS MINERALS AMERICA Check Sequence: 11 71294949 Salts 7,385.09 02/09/2015 101 -33- 4245 -0000 General Ice & Snow Check Total: 7.385.09 Vendor 420 SUSAN DAVIS Check Sequence: 12 2015- ArcticFvr 2015- Arctic Fever Exp -Lord Fletchers 281.28 02/09/2015 201 -00- 4441 -0000 SSC Non -Dept Check Total: 281.28 Vendor 167 ECM PUBLISHERS INC Check Sequence: 13 181332 PHN -Mann Garage CUP 82.58 02/09/2015 101 -18- 4351 -0000 General Planning 181333 PHN- Bender Setback 73.40 02/09/2015 101 -18- 4351 -0000 General Planning 181334 Ord. No. - 518 - Amend The Park Dedicati 385.35 02/09/2015 101 -13- 4351 -0000 General Admin Check Total: 541.33 Vendor 219 ELLY PIEPER Check Sequence: 14 01272015 Tablecloths 72.00 02/09/2015 201 -00- 4400 -0000 SSC Non -Dept Check Total: 72.00 Vendor 174 RON ERDMAN -LUNTZ Check Sequence: 15 Feb -10 -2015 Senior Tai Chi Class - Ended 02/10/15 144.00 02/09/2015 201 -00- 4248 -0000 SSC Non -Dept Check Total: 144.00 Vendor 184 GREGORY FASCHING Check Sequence: 16 02/03/2015 Child Care Reimbursement - 02/03/15 615.00 02/09/2015 700 -00- 2179 -0000 Payroll Non -Dept Check Total: 615.00 Vendor 192 G & K SERVICES Check Sequence: 17 Jan -2015 P.W. 994.17 02/09/2015 101 -32- 4400 -0000 General Pub Works Jan -2015 C.H. 90.65 02/09/2015 101 -19- 4400 -0000 General Mun Bldg Jan -2015 SSCC 58.13 02/09/2015 201 -00- 4400 -0000 SSC Non -Dept Check Total: 1.142.95 Vendor 200 GOPHER STATE ONE CALL Check Sequence: 18 131.354 Jan Svc 31.55 02/09/2015 601 -00- 4400 -0000 Water Non -Dept 131354 Jan Svc 31.55 02/09/2015 611 -00- 4400 -0000 Sewer Non -Dept 131354 Jan Svc 31.55 02/09/2015 631 -00- 4400 -0000 Storm Water Non -Dept Check Total: 94.65 Vendor 202 GRAINGER INC Check Sequence: 19 9637875510 Plumbing Parts 66.25 02/09/2015101 -52- 4223 -0000 General Park Maint 9637875528 Plumbing Parts 2.18 02/09/2015 101 -52- 4223 -0000 General Park Maint Check Total: 68.43 Vendor 207 H & L MESABI COMPANY Check Sequence: 20 H92698 Fisher Plow Blad 208.00 02/09/2015 101 -33- 4245 -0000 General Ice & Snow Check Total: 208.00 Vendor 211 HAWKINS INC Check Sequence: 21 3687790 -RI Chlorine 105.00 02/09/2015 601 -00- 4245 -0000 Water Non -Dept Check Total: 105.00 Vendor 584 HEARTH & HOME TECHNOLOGIES Check Sequence: 22 5100ManorRd Mechanical Permit Refund -5100 Manor Rc 107.05 02/09/2015 101 -00- 3221 -0000 General Non -Dept 5100ManorRd Mechanical Permit Refund -5100 Manor Rc 2.14 02/09/2015 101 -00- 2085 -0000 General Non -Dept Check Total: 109.19 Vendor 226 INTEGRATED FIRE & SECURITY Check Sequence: 23 61258 Phone Lines dead - Didn't send signal from I 300.00 02/09/2015 201 -00- 4223 -0000 SSC Non -Dept Check Total: 300.00 Vendor 228 INTERNATIONAL, CODE COUNCIL Check Sequence: 24 INVO523180 EC -'15 Minnesota Residential Code PDF 28.00 02/09/2015 101 -24- 4331 -0000 General Insp Check Total: 28.00 Vendor 424 JOEY NOVA'S Check Sequence: 25 01292015- Retrea Council Retreat- 01/29/15 - Foods 82.87 02/09/2015 101 -I1- 4245 -0000 General Council 01292015- Retrez Council Retreat- 01/29/15 - Driver Tip 15.00 02/09/2015 101 -11- 4245 -0000 General Council Check Total: 97.87 Vendor 243 KIM ENGINEERING, INC. Check Sequence: 26 5501 Emergency Repair - Smithtown Road -War( 13,500.00 02/09/2015 631 -00- 4400 -0000 Storm Water Non -Dept Check Total: 13.500.00 Vendor 245 PAMELA KOLI'ES Check Sequence: 27 Jan -25 -2015 Zumba Fitness Class -Ended 01/25 185.25 02/09/2015 201 -00- 4248 -0000 SSC Non -Dept Check Total: 185.25 Vendor 247 DREW KRIESEL Check Sequence: 28 Jan -2015 Building Maint. Svc 380.00 02/09/2015 201 -00- 4400 -0000 SSC Non -Dept Jan-2015 Building - Supplies from Sam's & Home Del 128.92 02/09/2015 201 -00- 4245 -0000 SSC Non -Dept Jan -2015 Events Services 585.00 02/09/2015 201 -00- 4248 -0000 SSC Non -Dept Check Total: 1,093.92 Vendor 583 KUSSKE CONSTRUCTION, INC. Check Sequence: 29 PV1 &F- 02925 -0 P.V. #1 &Final- PrejNo. 02925 -03 -Apple 42,193.11 02/09/2015 404 -00 -4620 -0015 Street Cap Non -Dept Check Total: 42,193.11 Vendor 278 MENARDS Check Sequence: 30 77108 Replace Markers a) Christmas Lake Barrie 79.60 02/09/2015 101 -52- 4245 -0000 General Park Maint 77645 Lumber Hockey Rinks 41.49 02/09/2015 101 -52- 4245 -0000 General Park Maint Check Total: 121.09 Vendor 279 METROPOLITAN COUNCIL (WASTE` Check Sequence: 31 0001039879 Monthly Waste Water Svc 50,765.00 02/09/2015 611 -00- 4385 -0000 Sewer Non -Dept Check Total: 50,765.00 Vendor 305 MNSPECT INC Check Sequence: 32 6484 Inspection Services - Jan 455.00 02/09/2015 101 -24- 4400 -0000 General Insp Check Total: 455.00 Vendor 313 MICHELLE THAO NGUYEN Check Sequence: 33 ,Tan -2015 Jan Mileage 85.12 02/09/201.5 101 -15- 4331 -0000 General Fin Check Total: 85.12 Vendor 320 NORTHLAND SECURITIES INC Check Sequence: 34 3972 2007A- EDA -CD Report -2014 435.00 02/09/2015 310 -00- 4720 -0000 City Hall Bonds Non -Dept 3973 2007A- EDA -CD Report -2014 740.00 02/09/2015 307 -00- 4720 -0000 W Fire Bonds Non -Dept 3973 2007B- EDA -CD Report -2014 745.00 02/09/2015 308 -00- 4720 -0000 Police Bonds Non -Dept 3973 2007C- EDA -CD Report -2014 740.00 02/09/2015 309 -00- 4720 -0000 E Fire Bonds Non -Dept Check Total: 2.660.00 Vendor 322 OFFICE DEPOT Check Sequence: 35 752876613001 Folders -Copy Papers 103.78 02/09/2015 101 -13 -4200 -0000 General Admin 753852937001 Binder 32.04 02/09/2015 101 -13- 4200 -0000 General Admin Check Total: 135.82 Vendor 325 ON SITE SANITATION INC Check Sequence: 36 A- 574171 Badger Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 574172 Cathcart Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 574173 Freeman Park 150.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 574174 Manor Park 50.00 02/09/2015 101 -52 -4410 -0000 General Park Maint A- 574175 Silverwood Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 574176 South Shore Skate 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 574177 Christmas Lake Boat Access 110.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576694 Badger Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576695 Cathcart Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576696 Freeman Park 150.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576697 Manor Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576698 Silverwood Park 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576699 South Shore Skate 50.00 02/09/2015 101 -52- 4410 -0000 General Park Maint A- 576700 Christmas Lk Boat Access 110.00 02/09/2015 101 -52 -4410 -0000 General Park Maint Check Total: 1,020.00 Vendor 240 KENNETH POTTS, PA Check Sequence: 37 TravisErickson Forfeiture - 2006 Toyota Carry- Travis Joh 1,572.50 02/09/2015 101 -16- 4304 -0000 General Prof Svcs Check Total: 1,572.50 Vendor 8 PRUDENTIAL GROUP INSURANCE Check Sequence: 38 January -2015 PR Batch 00001.01.2015 Long Term Disal 293.19 01/14/2015 700 -00- 2181 -0000 Payroll Non -Dept January -2015 PR Batch 00001.01.2015 Short Term Disal 452.77 01/14/2015 700 -00- 2181 -0000 Payroll Non -Dept Check Total: 745.96 Vendor 108 REPUBLIC SERVICES No.894 Check Sequence: 39 0894 - 003716134 Monthly Recycling Svc 9,577.20 02/09/2015 621 -00- 4400 -0000 Recycling Non -Dept Check Total: 9,577.20 Vendor 347 SAM'S CLUB Check Sequence: 40 01282015- Retre� 01/29/15- Council Retreat 49.68 02/09/2015 101 -11- 4245 -0000 General Council Check Total: 49.68 Vendor 354 SHOREWOOD TRUE VALUE Check Sequence: 41 122981 Safety Cleats 29.99 02/09/2015 101 -52- 4245 -0000 General Park Maint 122999 Storage Tote 4.99 02/09/2015 101 -32- 4245 -0000 General Pub Works 123015 Phone Cord 12.99 02/09/2015 101 -52- 4245 -0000 General Park Maint 123100 Glove 2099 02/09/2015 101 -32- 4245 -0000 General Pub Works Check Total: 68.96 Vendor 355 SHRED -N -GO INC Check Sequence: 42 43338 Shredded Svc 35.00 02/09/2015 101 -13- 4400 -0000 General Admin Check Total: 35.00 Vendor 360 SOUTH LAKE MINNETONKA POLICE Check Sequence: 43 4th Qtr - 2014 -CC Quarterly -Court Overtime -4th 1,947.88 02/09/2015 101 -21 -4440 -0000 General Police Feb- 2015 -OBE Monthly - Operating Budget Exp 89,178.75 02/09/2015 1.01 -21- 4400 -0000 General Police Check Total: 91,126.63 Vendor 384 TOTAL PRINTING SERVICES Check Sequence: 44 10250 Newsletters - Feb 677.65 02/09/2015 101 -13- 4400 -0000 General Admin 10250 SSCC Insert - Feb 245.30 02/09/2015 201 -00- 4400 -0000 SSC Non -Dept 10250 Tree Order Insert - Feb 136.60 02/09/2015 101 -52- 4247 -0000 General Park Maint Check Total: 1,059.55 Vendor 421 VERIZON WIRELESS Check Sequence: 45 9738776654 Brad's Cell- 612- 865 - 3582 - 12/13- 01/12/15 , 47.63 02/09/2015 101 -18- 4321 -0000 General Planning 9739317046 L.S. Phones - Acct985338397- 12/22 - 01/21 201.41 02/09/2015 611 -00- 4321 -0000 Sewer Non -Dept Check Total: 249.04 Vendor 398 VOYAGER FLEET SYSTEMS INC Check Sequence: 46 869293803504 Closing Date - 01/24 2,446.23 02/09/2015 101 -32- 4212 -0000 General Pub Works Check Total: 2,446.23 Vendor 415 WARNER CONNECT Check Sequence: 47 29921676 Monthly Computer Maint. Svc - Feb 2,567.80 02/09/2015 101 -19 -4221 -0000 General Mun Bldg 29921843 Monthly Computer Maint. Svc - Jan- Addt'l 94.00 02/09/2015 101 -19- 4221 -0000 General Mun Bldg Check Total: 2,661.80 Vendor 401 WASTE MANAGEMENT OF WI -MN Check Sequence: 48 6749913 - 1593 -0 5735 Country Club Rd - Monthly Trash Sv 181.87 02/09/2015 201 -00- 4400 -0000 SSC Non -Dept 6749914- 1593 -8 24200 Smithtown Rd - Monthly Trash Svc 421.86 02/09/2015 101 -32- 4400 -0000 General Pub Works Check Total: 603.73 Vendor 402 WATER CONSERVATION SERVICE Check Sequence: 49 5685 Leak Locate Water Break - Devonshire 278.75 02/09/2015 601 -00- 4400 -0000 Water Non -Dept Check Total: 278.75 Vendor 327 WINDSTREAM Check Sequence: 50 58111754 City Mall 108.10 02/09/2015 101 -19- 4321 -0000 General Mun Bldg 58111754 Public Work 52.40 02/09/2015 101 -32- 4321 -0000 General Pub Works 58111754 Boulder Bridge Well 55.10 02/09/2015 601 -00- 4396 -0000 Water Non -Dept 58111754 Badger Well -City of Shorewood 11.1.89 02/09/2015 601 -00- 4395 -0000 Water Non -Dept 58111754 Badger- Manor- CatheartPark 162.60 02/09/2015101 -52- 4321 -0000 General Park Maint 58111754 West Tower -City of Shorewood 55.10 02/09/2015 601 -00 -4321 -0000 Water Non -Dept Check Total: 545.19 Vendor 410 WSB AND ASSOCIATES INC Check Sequence: 51 01459- 690 -28 Smithtown Rd Trail West - Dec 2,415.00 02/09/2015 406 -00- 4620 -0001 Trail Non -Dept 01459- 700 -26 MCES Forcemain - Dec 624.75 02/09/2015 611 -00- 4680 -0011 Sewer Non -Dept 01459- 740 -12 Ashland Woods Utility & Street lrnprovem+ 590.25 02/09/2015 101 -00 - 3414 -0000 General Non -Dept 01459- 760 -19 Valleywood Area St - Dec 350.75 02/09/2015 404 -00- 4620 -0003 Street Cap Non -Dept 01459 -780 -4 Utility Permit Inspection -Dec 69.00 02/09/2015 101 -31- 4303 -0000 General Engineering 01459 - 810 -19 Galpin Lake Trail - Dec 294.00 02/09/2015 406 -00- 4620 -0002 Trail Non -Dept 01459- 850 -12 Sunnyvale Ln Improvements - Dec 1,859.75 02/09/2015 404 -00- 4620 -0010 Street Cap Non -Dept 01459- 860 -10 Lift Station No. I1 Rehab - Dec 414.00 02/09/2015 611 -00- 4680 -0000 Sewer Non -Dept 01459 - 870 -12 Gen Eng Svc - Dec 2,400.00 02/09/2015 101 -31 -4400 -0000 General Engineering 01459- 890 -10 Wellhead Protection Plan Amend -Dec 543.00 02/09/2015 601 -00- 4303 -0000 Water Non -Dept 01459- 900 -10 Misc. Engineering Support -Dec 865.25 02/09/2015 1.01 -31- 4303 -0000 General Engineering 01459 -940 -6 Smithtown Rd Trail East - Dec 10,957.00 02/09/2015 406 -00- 4620 -0008 Trail Non -Dept 01459 -960 -4 SWAMP Web App - Dec 208.00 02/09/2015 631 -00- 4303 -0000 Storm Water Non -Dept 01459 -970 -3 Star Lane & Star Circle Improvement -Dec 3,608.00 02/09/2015 404 -00- 4620 -0014 Street Cap Non -Dept 01459 -990 -1 Mill & Overlay - Dec 294.00 02/09/2015 404 -00- 4620 -0005 Street Cap Non -Dept 01608 - 080 -1 Freeman Park Drainage Analysis -Dec 6,041.00 02/09/2015 631 -00- 4303 -0000 Storm Water Non -Dept 02092 - 710 -12 MS4 Svcs - Dec 169.50 02/09/2015 631 -00- 4302 -0009 Storm Water Non -Dept 02925 -010 -1 Sealcoat Project -Dec 202.00 02/09/2015 404 -00- 4620 -0006 Street Cap Non -Dept 02925 -030 -1 Apple Road Ravine Restoration -Dec 1,268.75 02/09/2015 404 -00- 4620 -0015 Street Cap Non -Dept 02925 -040 -1 Boulder Bridge Pond -Dec 1,303.50 02/09/2015 631 -00- 4303 -0000 Storm Water Non -Dept Check Total: 34,477.50 Vendor 41.1 XCEL ENERGY Check Sequence: 52 Stmt#442494041 C.H. Svcs - 371.43 02/09/2015 101 -19- 4380 -0000 General Mun Bldg Stmt #442494041 P.W. Bldg Svc - 458.68 02/09/2015 101 -32- 4380 -0000 General Pub Works Stmt #442494041 P.W. Street Lights Svc - 2,228.85 02/09/2015 101 -32- 4399 -0000 General Pub Works Stmt #442494041 Parks 259.88 02/09/2015 101 -52- 4380 -0000 General Park Maim Stmt #442494041 Amesbury Svc - 251.32 02/09/2015 601 -00- 4394 -0000 Water Non -Dept Stmt4442494041 Boulder Bridge Svc - 679.58 02/09/2015 601 -00- 4396 -0000 Water Non -Dept Stint #442494041 S.E. Area Svc - 1,879.24 02/09/2015 601 -00- 4398 -0000 Water Non -Dept Stmt#442494041 Street Lights - 460.72 02/09/2015 611 -00- 4380 -0000 Sewer Non -Dept Stmt 4443194872 24253 Smithtown Rd - 439.30 02/09/2015 601 -00- 4395 -0000 Water Non -Dept Stmt #44321730C 5735 Country Club Rd - 756.51 02/09/2015 201 -00- 4380 -0000 SSC Non -Dept Stmt #443700628 5700 County Rd 19 - 33.19 02/09/2015 101 -32- 4399 -0000 General Pub Works Stmt #443700628 5700 County Rd 19 - Unit Light 255.43 02/09/2015 101 -32- 4399 -0000 General Pub Works Check Total: 8,074.13 Total for Check Run: 282,162.65 Total of Number of 52 Jean Panchyshyn Subject:FW: Water glasses and carafes From: Patricia Hauser [mailto:phau2015@gmail.com] Sent: Saturday, February 07, 2015 12:28 PM To: Scott Zerby; Kristine Sundberg; Debbie Siakel; Richard Woodruff; Jennifer Labadie -contact Cc: Jean Panchyshyn Subject: Water glasses and carafes Dear City Council, I see that the gift of water glasses and carafes is on Monday's agenda for acceptance by the Shorewood City Council. Just for clarification, in case anyone is curious, the purpose of the gift is to help our city: 1. save money by not purchasing bottled water 2. help our planet by not continuing to buy plastic containers that use more oil in a time when we need to use renewables instead of fossil fuels (or products thereof) according to 97% of the world’s scientists 3. keep it’s employees healthy by using glass instead of plastic 4. be a role model to other citizens and groups It is a gift from me, as a private citizen of Shorewood, not from any organization I belong to. Thanks for your consideration. Sincerely, Patricia Hauser 1 #3C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Apple Road Ditch Restoration Project, City Project 11-15 – Additional Compensation Request Meeting Date: 2/09/15 Prepared by: Paul Hornby Reviewed by: Attachments: Change Order No. 1, Resolution Approving Change Order No. 1 Background: The City awarded the Apple Road Ditch Restoration Project, City Project 11-15, to Kusske Construction, Inc. The project is a cooperative effort between the City of Shorewood and the MCWD. Kusske Construction, Inc. provided their quote for the proposed project in May of 2012, and held the quote through November of 2014. The period of time spent between the award of the quote and actual construction included negotiations between the City, the MCWD, and property owners over easements, easement language, and the cooperative agreement between agencies. The delay in the start of construction (2012 to 2014) resulted in an increase in the price of rock and modification of the plantings as agreed between the City and MCWD staff. The additional compensation request is for the increased cost of the rock used for rip rap and channel field stone. Also, due to reduce thinning of the tree canopy through discussion with the residents and MCWD, the disturbed areas were seeded with erosion control blanket that was not included in the original quote. Plantings included in the original quote are deleted from the project by this change order. Financial or Budget Considerations: The project construction contract as quoted was awarded by the Council in the amount of $38,325.00. Change Order No. 1 will increase the contract price $3,068.11 to $41,393.11. Recommendation / Action Requested: Staff recommends approval of the enclosed Resolution Approving Change Order No. 1. The payment voucher is included for council consideration of approval under Item 3D of the agenda. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR APPLE ROAD DITCH RESTORATION PROJECT CITY PROJECT 11-15 WHEREAS , the City of Shorewood Council awarded the contract for the construction of drainage and erosion control for the Apple Road ditch project as a cooperative effort between the City and the Minnehaha Creek Watershed District. The ditch improvements extend from Stratford Place to the south just across the border with the City of Chanhassen; and WHEREAS , the project is complete and the contractor has requested additional compensation for the work performed; and WHEREAS , Change Order No. 1 is necessary to construct the ditch restoration; and WHEREAS , Change Order No. 1 will increase the project construction costs in the amount of $3,068.11, from the original contract amount $38,325.00 to $41,393.11; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1.Change Order No. 1 in the total amount of $3,068.11 is hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of February, 2015. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #3D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the Apple Road Ditch Restoration Project, City Project 11-15. Meeting Date: 2/09/2015 Prepared by: Paul Hornby Reviewed by: Attachments: Resolution, Final Payment Summary Background: The City awarded the Apple Road Ditch Restoration Project, City Project 11-15, to Kusske Construction, Inc. The project is a cooperative effort between the City of Shorewood and the MCWD. Kusske Construction, Inc. has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The MCWD has also performed a site visit and determined the work has been completed in general conformance with the plans and modifications made during construction. The City Engineer has determined that the project is substantially complete and final payment is appropriate. Kusske Construction, Inc. has submitted the required Minnesota Form IC-134 Withholdings Affidavit and supplier lien waivers and the signed request for final payment. A Resolution Accepting Improvements for the Apple Road Ditch Restoration Project, City Project 11-15, and Authorizing Final Payment is included for Council consideration of approval. Financial or Budget Considerations: The quote awarded to Kusske Construction, Inc. was $38,325.00, with Change Order No. 1 increasing the contract to $41,393.11, and the final project construction amount is $42,193.11. The amount remaining for payment with Payment Request No. 1/Final is $42,193.11. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting Improvements for the Apple Road Ditch Restoration Project, City Project 11-15 and Authorizing Final Payment to Kusske Construction, Inc. in the amount of $42,193.11. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15 -___ A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR APPLE ROAD DITCH RESTORATION PROJECT CITY PROJECT 11-15 WHEREAS , the City of Shorewood entered into an agreement with Kusske Construction, Inc. for City Project 11-15 for the Apple Road Ditch Restoration Project; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of substantial completion, November 28, 2014. ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD this 9th day of February, 2015. ATTEST: Scott Zerby, Mayor Jean Panchyshyn, City Clerk #3E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Change Order 1 Dump Trucks and Plow Equipment Meeting Date: February 9, 2015 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Proposal by Crysteel Policy Consideration: None Background: On April 28, 2014, the Shorewood City Council authorized the expenditure of two single axle plow trucks, in addition to a contract to a separate “Body builder” which furnishes and installs the hydraulic systems, the dump boxes, plow systems, and lighting systems, after the cab and chassis of the trucks have been delivered. The two cab and chassis’ were furnished by River States Truck and Equipment. The body builder performing the remainder of the work is Crysteel Truck Equipment. Typically, the entire process of obtaining a cab and chassis and having the body builder perform the installations takes approximately six months. However, the previous economic downturn and resultant reduction in work forces for this sector have taken their toll. All of the vendors that we have discussed this issue with are in similar situations. It is not uncommon for trucks to now take an entire year to complete. Such is the case here. As noted, there are two separate vendors involved in this process. The City took delivery of the two cab and chassis from River States Truck and Equipment on September 30, 2014. Crysteel Equipment notified the City on February 3, 2015, that changes in the design of the new cab and chassis force the City to change how the hydraulic systems are to be powered. This is documented in Attachment 1. This change results in a change to the contract in the amount of $2,486.52, or $4,973.04 in total. This change should not affect the performance of the systems. Financial or Budget Considerations: The Equipment Replacement Fund in 2014 had budgeted $165,000 per truck. The total costs with the proposed change order are shown below in Table 1 below. Therefore, the revised amount is less than what had been budgeted for the vehicles. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Total Vehicle Cost Table 1 below shows the total vehicle cost with all of the components outlined. Amount for Description Single Truck Cab and Chassis 85,599.00 Net Trade In -15,000.00 Components 82,202.83 Tarp System 2,200.00 VHF Radio 490 PROP. CHANGE ORDER 1 2,486.52 Total $ 157,978.35 Table 1 Options: 1. Adopt a Motion approving the Change Order, as proposed. 2. Provide Staff with alternative direction. Recommendation: Staff is recommending that the Change Order in the amount of for Crysteel Truck $4,973.04 Equipment be approved. Connection to Vision / Mission: Providing adequate equipment directly impacts quality public services. rd 1130 73 Avenue NE Highway 60 East Fridley, MN 55432 Lake Crystal, MN 56055 (763) 571-1902 (507) 726-6041 1-800-795-1280 1-800-722-0588 Fax # (763) 571-5091 Fax # (507) 726-2984 www.crysteeltruck.com AN EQUAL OPPORTUNITY EMPLOYER February 5, 2015 Larry Brown City Of Shorewood 5755 Country Club Road Shorewood, MN 55331 Reference: Two Single Axle Plow Truck Up Charges Requirements Dear Larry: During the installation of the hydraulic system for the plow trucks it was discovered that these two (2) units are not the same as the previous trucks that have been supplied, based the quote for the two (2) units. The previous trucks built for the City of Shorewood had a front mounted pump system that was driven off the front of the engine, by mounting the drive line under the radiator. The front frame extension is there as expected; however, there is not enough room for mounting the drive line to power the pump, as had been completed previously. From our investigation, Freightliner has made a change to providing a larger radiator to help with the cooling. By doing this, it has forced the truck equipment up fitters and the end customer to go to what is known as a Hot Shift PTO that is now mounted to the Allison Transmission. The system that was quoted was based upon the previous specifications to the previous trucks supplied; with the one except the underbody system was added and was to be front mounted pump. Since this is no longer an option, we are forced to go to a “Hot Shift PTO System” to drive the pump. The system we quoted did not include the new required components. The pricing to make the change is as follows: Hot Shift PTO with TXV92-R-kit (5.6 load sense Piston Pump) Cost per truck $2486.52 Please advise as soon as you can so we can proceed with the changeover. Please give me a call and if you have any questions, please give me a call at any time. Sincerely, Bob Brandenburg Crysteel Truck Equipment  All prices are subject to applicable taxes Quotes are good for 30 days ATTACHMENT 1  #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Morgan - Request for Waiver of Engineering Fees for Sewer Relocation Meeting Date: 9 February 2015 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Request Letter from Kyle Hunt and Partners, Inc. Policy Consideration: Should the City consider waiving the cost of engineering services associated with the relocation of the sanitary sewer main on 5580 Woodside Lane? Background: At its last meeting the City Council adopted a resolution approving the vacation of a portion of the sanitary sewer easement on property located at 5580 Woodside Lane. You will recall that the City’s sewer main had been constructed outside of the original easement and interfered with the new home being built by Bennett and Sharon Morgan. The Morgans paid all of the costs ($33,600) associated with the relocation, including legal, engineering, and surveying. On their behalf, Kyle Hunt and Partners, Inc. has requested (see attached letter) that the City waive the City’s engineering fees – primarily inspection services – which amount to $2766.75. Financial or Budget Considerations: If Council feels the request is reasonable, the inspection costs could be covered by the sanitary sewer fund. Options: Waive the fees for inspection services; deny the request; or negotiate some other amount. Recommendation / Action Requested: Having discussed this matter among staff, it is agreed that the request is reasonable. The error in constructing the sewer outside of the easement was not the fault of the property owner and they have already paid the lion’s share of expense associated with relocating the sewer line. Next Steps and Timelines: If Council is in agreement, staff will release the escrow being held for the project without charging for engineering services. Connection to Vision / Mission: Quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #8C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Pre-application for Comprehensive Plan Amendment – Minnetonka Country Club (Mattamy Homes) Meeting Date: 9 February 2015 Prepared by: Brad Nielsen Reviewed by: Patti Helgesen Attachments: Planning Director’s Memorandum, dated 1 January 2015 Policy Consideration: What direction should be given to the developer of the Minnetonka Country Club relative to his request for an amendment to Shorewood’s Comprehensive Plan? Background: Mattamy Homes has submitted a request for pre-application review of a Comprehensive Plan amendment for the redevelopment of the Minnetonka Country Club property. The amendment process is explained in the attached memorandum, which also identifies significant issues relative to the redevelopment. The Commission agreed with the issues raised by staff and added the following: 1)will the open space in the project be public or private?; 2)there is some concern about proposed lot sizes with respect to the values/sizes of the proposed homes; and 3)the Commission agrees that the MCC project should be considered in a larger context, looking at the surrounding area as well as the specific property. In effect, the planning study will serve as the pre-application portion of the amendment process. Financial or Budget Considerations: Given the complexity of the proposed redevelopment, normal City application fees are not expected to be sufficient to cover the costs of the work involved in processing the request. Staff is currently working on a “pre-development agreement”, which will provide for City expenses to be passed through to the developer/property owner. Options: In light of the City commissioning a study of the larger area, any action specific to the redevelopment of MCC is considered premature at this time. Recommendation / Action Requested: None. Continue on with planning study of the MCC and its surrounding area. Next Steps and Timelines: The Council has submitted names for potential participants in a citizen advisory committee. A kick-off meeting with the Planning Consultant will be scheduled for as early as 17 February, depending on availability of participants. If need be, that meeting may be held on 24 February. The Planning Commission has indicated that either date works for them. Connection to Vision / Mission: Quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 1V11`j1V1"XVtVlr L V 1V1 TO: Planning. Commission, Mayor and City Council FROM: Brad Nielsen DATE: 1 January 2015 RE: Mattamy Homes - Preapplication for a Comprehensive Plan Amendment — Minnetonka Country Club FILE NO.: 405(14.20) BACKGROUND Mattamy Homes has arranged to purchase the Minnetonka Country Club (MCC) property, located at 24575 Smithtown Road (see Site Location map Exhibit A, attached). As described and illustrated in the attached exhibits, the developer proposes to subdivide the property into single-family residential lots. To do so requires an amendment to the Shorewood Comprehensive Plan and, ultimately, approval of a planned unit development (P.U.D ) The proposed development is described in Exhibit B and illustrated in Exhibit C. Mattamy proposes to build 121 single - family homes on 116.9 acres of land that is currently zoned R -IA, Single - Family Residential, but guided as "Semi - Public' in the Shorewood Comprehensive Plan (see Exhibit F). The developer requests that the Proposed'Land Use Plan 2030, be amended to designate the property as "Low Density Residential (1 -2 units per acre) ". At this time the developer has submitted a preapplication for a, comprehensive plan amendment that would change the land use classification. Land use and zoning surrounding the site are as follows: f ®10® PRINTED ON RECYCLED PAPER Memorandum Re: Mattamy Homes — Comprehensive Plan Amendment 1 January 2015 North: single- family homes, zoned R -IA and R -1C (across Smithtown Road); plus commercial development, zoned C -1, General Commercial (Smithtown Crossing Redevelopment Area) East: commercial development, zoned C -1; public (City Hall /Badger Park) and single - family homes, zoned R -1C and R -1A South: single - family homes, zoned R -1C and R -IA West: single - family homes, zoned R -IA The Minnetonka Country Club golf course, including clubhouse facilities, driving range and tennis facilities, currently occupy the site (see Exhibt D). As can be seen on Exhibits D and E, the topography of the property is rolling, with elevations as high as 999 near the existing clubhouse, dropping to as low as 956 in the southerly low flat areas. ANALYSIS/RECOMMENDATION A. Amendment Process. Shorewood has adopted a two -step process for considering amendments to the Comprehensive Plan. The preapplication stage allows the applicant to appear before the Planning Commission and Council on an informal basis. The applicant can show his basic intent and the general nature of the proposal without incurring substantial cost. The purpose of the preapplication stage is to: 1. Familiarize the Commission and Council with the proposal. 2. Review required information and identify any additional information necessary for proper request evaluation. 3. Refer to appropriate commissions and outside agencies (e.g. parks, watershed district, etc.) 4. Provide direction for the applicant (e.g. indication of priorities, etc.). 5. Determine a schedule for review of a formal application. It must be realized that no decisions are required at the preapplication stage. The applicant should, however, leave with enough direction to make a determination as to whether a formal application is worthwhile and, if so, what issues he must address in a formal application. If the applicant decides to move forward, a public hearing would then be held to consider a formal application. In some instances the applicant will make an application for any necessary zoning action in conjunction with the formal application. B. Comprehensive Plan/Zoning Classifications. As mentioned earlier in this report the land use classification for the subject property is "Semi- Public ", a designation which includes churches, cemeteries, the Xcel Energy site, and the golf course property. The developer requests re- designation of the site to "Low -2- Memorandum Re: Mattamy Homes — Comprehensive Plan Amendment 1 January 2015 Density Residential ", which allows density as high as two units per acre. It is worth noting that Shorewood's development regulations are actually expressed in units per 40,000 square feet, the so- called "Shorewood acre ". Allowable density is based on net developable area — the area remaining after road right -of -way, park land, and City - designated wetland areas are subtracted. Without knowing how much land area is devoted to public right -of -way, it appears that the plan shown on Exhibit C may be approximately 1.1 units per 40,000 square feet (net). The current R -IA zoning of the property is consistent with the "Low Density Residential" classification requested by the developer. It also appears to be consistent with the "Minimum Density Residential (0 -1 units per acre)" provided for in the Land Use Plan. One of the requirements of the process is that the applicant must provide a written description of the amendment, showing its relationship to the Comprehensive Plan and including factual information supporting the request to change the plan. This description is included in Exhibit B. C. Development Issues. Aside from the density /zoning issues, staff has identified a number of issues relative to any development of the subject property: 1. Perhaps the most significant single issue has to do with traffic /circulation. Single - family residential development generates approximately 8 -10 trips per day. The number of units proposed would therefore generate 968 to 1210 trips per day. Smithtown Road, along the north side of the project and Country Club Road, along the east side of the site, are both designated as collector streets. The Country Club /Yellowstone Trail /Lake Linden Drive route is not only substandard as a collector route, but it leads to the Highway 7/41 intersection which is severely congested. On the north end of Country Club Road, its intersection with Smithtown Road should be examined also. Staff suggests that a traffic study be done that addresses ways to direct the new traffic to County Road 19, while minimizing the volume of traffic that goes to the south. Internally, the proposed site plan on Exhibit C shows only one connection to Smithtown Road, leaving what amounts to a very long dead -end circulation pattern. Although it does not show well on the site plan, the developer has indicated a willingness to construct some sort of, perimeter trail system for the property that would be available for public use. The City Council, at its January retreat, will -3- Memorandum Re: Mattamy Homes — Comprehensive Plan Amendment 1 January 2015 consider whether to delay the Smithtown East Trail project, pending review and approval of the MCC plans. 2. As with much of Shorewood, drainage is a significant issue that needs to be addressed in the applicant's plans. Mattamy representatives have suggested that the plans will not only address the rate of storm water leaving the site, but also the volume. The intent appears to be to keep as much water on the property as possible. 3. The site is well served with existing utilities, both sanitary sewer and city water. The Public Works Director has recommended that the sanitary sewer be connected to the metro line that extends along Yellowstone Trail. 4. The City Council has delayed plans for Badger Park improvements pending study of the Comprehensive Plan amendment. At minimum, the City will have to determine whether to take land from the project for park improvements, require cash in lieu of land and, if so, whether to take the eight percent of raw land value or the flat fee per lot allowed by the Subdivision Code. D. Planning Consultant. Given the size of the project and its potential impact on surrounding areas, the City Council proposes to enlist the services of an independent planning consultant to oversee the public information process and to offer a "menu of options" for the subject property and its surrounding areas. Interviews have been conducted and the Council will select between two consultants at its 12 January meeting. One of the challenges posed to the consultant candidates is to try to coordinate their efforts with those of the developer. While the developer has indicated that they do not expect to do construction in 2015, they would like to have some sort of concept approval by early summer. As the Planning Commission and Council prepare for the review of the MCC plans, it is recommended that time be devoted to reviewing the Comprehensive Plan, pat icularly the goals, objectives and policies contained therein. Regardless of how the subject property ends up developing, these policies serve as the City's guide. Cc: Bill Joynes Larry Brown Paul Hornby Tim Keane Bruce DeJong Rick Packer MarshiPt + Ct POD n � O � Rd H f+ r � ® 1 0 LBeverly_Dr C H.a .• ;, C .1 0 0 500 1,000 2,000 CD Feet Shorewood Planning Department 1112014 C CD Valle W0d D Y Or O Valley W_od_La- Nelsine.Dr r �a� ' Sunnyvale La 3 � v d 1 6 � \Al�lri Rnco I a �. � Freeman Park ��Nd7 Park Lane Pond View Dr (Lake nnewashta) is I� U� � I Oil Gideon Bay ;1� Frog ad Island Q C P ^je O mmyHoMEs December 2, 2014 Request Mattamy Homes Minneapolis &.Paul Division 00 -1_ AJYIv;h�Mwon Aw,'Ime i:i {7,! #Ii, ``A!Re ;�W iIdh) <i, W "I _A A0 T t')'. }) ; )t3 ;r'. I GO www.maUamyhomes.com Comprehensive Plan Amendment Narrative (Preapplication) Minnetonka Country Club Shorewood, MN Mattamy (Minneapolis) Partnership (Applicant) has entered into a Letter of Intent with Minnetonka Country Club Association, Inc. (Owner) for the purchase of the Minnetonka Country Club in Shorewood, Minnesota. The proposed purchase contemplates development of the site for single family residential purposes in conformance with the existing zoning (R -1A). The applicant is requesting a change in the Comprehensive Plan from Semi - Public to Low Density Residential. Reason For Request It is the Applicant's desire to develop the site for residential uses utilizing a cluster design leaving 53% of the site in open space, either private or public. A significant portion of this open space is provided as a buffer between the existing surrounding neighborhood and the proposed development. Proposed Concept Plan As mentioned, the site would be designed to allow for significant public /private open spaces incorporating trails, wetland creation, infiltration and stormwater management basins, and potential prairie restoration areas. The lots are proposed to be a minimum of 13,500 square feet (90' X 150') and designed for single family detached residences. No attached dwellings are proposed. Setbacks are proposed to be in conformance with existing zoning district standards. Ultimately, a PUD process will be undertaken for final development approvals. It is the Applicant's desire, as shown by the Concept Plan, to save as many trees and existing natural areas as possible, particularly around the perimeter of the site. Unless necessary to provide additional access to the site, no wetland impacts are proposed. While still under investigation, it is likely that the existing clubhouse will be demolished due to extensive renovations that would be required to meet current (and proposed) building codes and energy requirements. It is also likely that it will be financially unfeasible for the clubhouse to be maintained by such a small neighborhood. Exhibit B PROJECT DESCRIPTION 11 " JAC .C3NVIJ.; P 01,1. ! €'Al)t �, W Mattamy Homes Minneapolis -St, Paul Division The Site Data is as follows: Gross Site Area: 116.9 acres Existing Wetlands (to remain) 5.0 acres Net Developable Area: 111.9 acres Total Open Space: 61.7 acres (53 %) (includes Wetlands, Ponding, Wetland Restoration /Raingardens, Tree Preservation, Wetland Buffers, Screening Buffers, & misc. open spaces) Net Developed Area: 55.2 acres (47 %) Proposed Single Fam. Lots: 121 homes 90' wide x 150' deep typ. 115 lots 70' wide x 150' deep typ. 6 lots Proposed PUD Single Family Standards: Proposed Lot Size: 13,500 sf (min) Front Setback: 40' min. Side Setback: 10'/10' (20' total) Side Corner Setbacks: 30' min. Rear Setbacks: 30' min Code Allowable Density: 121 homes 111.7 ac(net wetland)/ 40,000 sf min lot size (1.1 un /ac) Proposed Gross Density: 1.0 un /ac 121 units/ 116.9 ac Proposed Net Density 1.1 un /ac 121 units /111.7 ac Site Conditions Existing site conditions are shown on the exhibits submitted with this narrative. A comparison of traffic patterns between the existing and proposed use are unavailable at this time; as certain access points to the proposed neighborhood are determined by the City Council, a detailed traffic analysis will likely be required. Mattamy Homes Minneapolis -St. Paul Division Professional Consultants Land Planner Westwood Professional Services 7699 Anagram Drive Eden Prairie, MN 55344 Engineering and Survey Carlson and McCain 248 Apollo Drive, Suite 100 Lino Lakes, MN 55014 Environmental Kjolhaug Environmental Services Company 26105 Wild Rose Lane Shorewood, MN 55331 Soils Haugo GeoTechnical 2825 Cedar Ave South Minneapolis, MN 55407 Legal Winthrop and Weinstine Capella Tower, Suite 3500 225 S 6th Street Minneapolis, MN 55402 Transportation Planning Spack Consulting PO Box 16269 St. Louis Park, MN 55416 CONSERVATION DEVELOPMENT CONCEPT PLAN I.1. �i -� ��t�i \� ,ria��aL.' '� ,.Y�S.,r" � i:.. _ I �._•� tl1$,41,If 1�' \ � �'•. 1 � '� I- a ;� >;_} f y _ }.• L y � 7 �7X�.� 1 ^ii �\ 1 � /. • � I a •'1 � %� � � ;".f d 1" r �G yi'', I - r t� A ✓ ,fl� �''-'rl `i -' �' ": ►7. it r A � . --7 a1f- < i� 1 . � ` =` - --1 Yi. 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SHOREWOOD, MN p I� �ar 3W 4v Exhibit C PROPOSED SITE PLAN That part of the Southwest Quarter of the Northeast Quarter of Section 33,.Township 117 North, Range 23, West of the 5th Principal Meridian described as follows: Beginning at a point of the subdivision line East and West through the center of said Section 33, said point being 876.3 feet West of the Southeast comer of the Southwest Quarter of the Northeast Quarter of Section 33; thence north parallel with the East line of the Southwest Quarter of the Northeast Quarter of said Section 33, 552.5 feet to the center of the Smith Town Road; thence Southwesterly along the center of said road 167 feet; thence south parallel with the East line of said Southwest Quarter of the Northeast Quarter, 527.2 feet to the East and West subdivision line through center of said Section 33, thence East along said subdivision line 164.6 feet to the place of beginning, also known as Lot 47, Auditors Subdivision No. 133, according to the duly recorded plat thereof. That part of Lot 38, Auditor's Subdivision No. 133, Hennepin County, Minnesota, described as follows: Beginning at the Southeast comer of said Lot 38; thence Northerly along the Easterly line thereof a distance of 335.00 feet' thence deflect to the left 90 degrees 00 minutes a distance of 170.00 feet; thence deflect to the right 90 degrees 00 minutes and parallel with the Easterly line of said Lot 38, a distance of 303.80 feet, more or less, to the Southerly right of way line of Smithtown Bay Road; thence Northwesterly along said Southerly right of way line to the Northwest comer of said Lot 38; thence Southerly along the Westerly line of said Lot 38 to the Southwest comer thereof; thence Easterly along the Southerly line of said Lot 38 to the point of beginning. ALSO Lot 1, Meekers Outlots to Excelsior. That part of the Southeast Quarter of the Northwest Quarter and the Northeast Quarter of the Southwest Quarter of Section 33, Township 117 North, Range 23 West of the 5th Principal Meridian described as fol lows: Commencing at a point on the East line of Meekers Outlots to Excelsior, so called, distant 1,012.2 feet from a point formed by intersection of said East line of said Meekers Outlots with the South line extended of the Northeast Quarter of the Southwest Quarter of said Section 33; thence in a straight line in an Easterly direction 628.5 feet to a point where said last mentioned line intersects a straight line drawn through the center of said section, bearing South 66 degrees 57 minutes West and distant 732.6 feet from the center of said section; thence in a straight line in a Northerly direction 637.32 feet to the South line of the Excelsior and Smithtown Road; thence along said South line of said Excelsior and Smithtown Road to a point where said South line of said road intersects the East line of Eureka so called; thence in a straight line in a Southerly direction along said East line of Eureka and said East line of said Meekers Outlets to the place of beginning. The above described premises being also described as Lot 38, Auditors Subdivision No. 133, Hennepin County, Minnesota, excepting there from, however, the following; That part of Lot 38, Auditors Subdivision No. t33, Hennepin County, Minnesota, described as follows: Commencing at the Southeasterly comer of said Lot 38; thence Northerly along the Easterly line thereof a distance of 335.00 feet to the actual point of beginning of land to be described; thence deflect to the left 90 degrees 00 minutes a distance of 170.00 feet; thence deflect to the right 90 degrees 00 minutes and parallel with the Easterly line of said Lot 38, a distance 017303.80 feet, more or less, to the Southerly right of way line of Smithtown Bay Road; thence Easterly along said Southerly right of way line a distance of 170.13 feet, more or less, to Ore Easterly line of said Lot 38; thence Southerly along said Easterly line a distance of 302.63 feet, more or less, to the point of beginning. The West 478.5 feet of Lot 40, Auditor's Subdivision No. 133, Hennepin County, Minnesota, according to the recorded plat thereof, together with an easement for ingress and egress appurtenant thereto over and across the North 15 feet to that part of said Lot 40 not hereby conveyed Lot 41, Auditors Subdivision No. 133 except the northerly 110 feet of the easterly 198 feet thereof according to the map or plat thereof on file or of record in the office of the Register of Deeds in and forsaid Hennepin County, Minnesota The rear, or South, 286.5 feet of Lots 48 and 49, Auditor's Subdivision No. 133, Hennepin County, Minnesota, according to the recorded plat thereof. Lot 36, Auditors Subdivision No. 133, Hennepin County, Minnesota, ALSO; Lots 48 and 49, EXCEPT the rear or South 286.5 feet thereof, Auditor's Subdivision No. 133, Hennepin County, Minnesota. Lot 37, Auditor's Subdivision No. 133, in Hennepin County, Minnesota, according to the plat thereof on file and of record in the office of the Register of Deeds in and for said County, described as follows: Commencing at the Northeast comer of said Lot 37; thence Southwesterly on the Northerly line thereof a distance of 240 feet; thence at an angle to the left of 87 degrees 53 minutes, a distance of 92.8 feet; thence at an angle to the left of 90 degrees a distance of 192.75 feet, more or less, to the East line of said Lot 37, thence north on the East line of said Lot 37, a distance of 112 feet to the place of beginning. Lot 50 and the North 50 feet of Lot 55 lying East of the West line of Lot 3, Minnewashta Park extended in Auditor's Subdivision 133, Hennepin County, Minnesota LEGEND Denotes Drainage Pattern Denotes Approximate location of Golf Course Drainage Pipe N Exhibit D ° ! EXISTING AERIAL PHOTO IN 1 rya L CAD HTOWN �� (I/ S wE r ONp _ I %-- - - - - -- �� -- J - -- \ �\ X\ \� !� ' { <� a�7 /j � —MANN / /// ��9 �, - � UJEYLAN6�\ l�l III �J� /'' i �✓ Nltz - 1' i'( / / / LANE '� / /// 1�IETLAND '–J) /�� -� W&LyNO\ \� I /� -��) - -_ �` (I (_•, ; \�> �D i I J , (II II ( �,� %�� \ 11 �I `�;J�h / % / it � / /� iWEI-LAND/ I I I }I l III`I1� C WETLAND'\ //% /WETLAND \,I`__ %// '�� kk X / I _ -j (rte �- \ \ \�� \ \\ \ \ z' ( "I , �r \ 1 , /: -rr ° . \\ . ✓/ ! � �'\- ,!I 1---� \ I � % �\ �./ �- ___ =-._._ �� \ \\ \ \�\��\-\" %� \\ l( '��' r`` ----- � �-, �' 1 / / / /Ill %/ /h � / �j - ` �- •17 //i }111 \ \,_�\. / �� l) / ,/ ��/ II ( ✓'J_, J ail �/ \ \K 1 4%\ yq � --'/ /) .„ y 1i �, 'J/,� %/ J/ Ill // � %'j I11 That part of the Southwest Quarter of the Northeast Quarter ofSection 33, Township 117 North, Range 23, West of the 51h Principal Meridian described as follows: Beginning at a point of the subdivision line East and West through the center ofsaid Section 33, said point being 876.3 feet West of the Southeast comer of the Southwest Quarter of the Northeast Quarter of Section 33; thence north parallel with the East line of the Southwest Quarter of the Northeast Quarter of said Section 33, 552.5 feet to the center of the Smith Town Road; thence Southwesterly along the center of said road 167 feel; thence south parallel with the East line of said Southwest Quarter of the Northeast Quarter, 527.2 feet to the East and West subdivision line through center of said Section 33, thence East along said subdivision line 164.6 feet to the place of beginning, also known as Lot 47, Auditor's Subdivision No. 133, according . to the duly recorded plat thereof. That part of Lot 38, Auditors Subdivision No. 133, Hennepin County, Minnesota, described as follows: Beginning at die Southeast comer of said Lot 38; thence Northerly along the Easterly line thereof a distance of 335.00 feet' thence deflect to the left 90 degrees 00 minutes a distance of 170.00 feet; thence deflect to the right 90 degrees 00 minutes and parallel with the Easterly line of said Lot 38, a distance of 303.80 feet, more or less, to the Southerly right of way line of Smithtown Bay Road; thence Northwesterly along said Southerly right of way line to the Northwest comer ofsaid Lot 38; thence Southerly along the Westerly line of said Lot 38 to the Southwest comer thereof; thence Easterly along the Southerly line ofsaid Lot 38 to the point of beginning. ALSO Lot 1, Meekers Outlets to Excelsior. Thatpart of the Southeast Quarter of the Northwest Quarter and the Northeast Quarter of the Southwest Quarter of Section 33, Township 117 North, Range 23 West of the 5th Principal Meridian described as follows: Commencing at a point on the East line of Meekers Outlets to Excelsior, so called, distant 1,012.2 feet from a point formed by intersection ofsaid East line ofsaid Meekers Outlets with the South line extended of the Northeast Quarter of the Southwest Quarter ofsaid Section 33; thence in a straight line in an Easterly direction 628.5 feet to a point where said last mentioned line intersects a straight line drawn through the center ofsaid section, bearing South 66 degrees 57 minutes West and distant 732.6 feet from the center ofsaid section; thence in a straight line in a Northerly direction 637.32 feet to the South line of the Excelsior and Smithtown Road; thence along said South line ofsaid Excelsior and Smithtown Road to a point where said South line ofsaid road intersec is the East line of Eureka so called; thence in a straight line in a Southerly direction along said East line of Eureka and said East line of said Meckcrs Outlets to the place of beginning. The above described premises being also described as Lot 38, Auditor's Subdivision No. 133, Hennepin County, Minnesota, excepting there from, however, the following: That part of Lo138, Auditor's Subdivision No. 133, Hennepin County, Minnesota, described as follows: Commencing at the Southeasterly corner ofsaid Lot 38; thence Northerly along the Easterly line thereof a distance of 335.00 feet to the actual point of beginning of land to be described; thence deflect to the left 90 degrees 00 minutes a distance of 170.00 feet; thence deflect to the right 90 degrees 00 minutes and parallel with the Easterly line ofsaid Lot 38, a distance of 303.80 feel, more or less, to the Southerly right of way line of Smithtown Bay Road; thence Easterly along said Southerly right of way line a distance of 170.13 feet, mom or less, to the Easterly line ofsaid Lot 38; thence Southerly along said Easterly line a distance of 302.63 feet, more or less, to the point of beginning. The West 478.5 feel of Lot 40, Auditor's Subdivision No. 133, Hennepin County, Minnesota, according to the recorded plat thereof, together with an easement for ingress and egress appurtenant thereto over and across the North 15 feet to that part ofsaid Lot 40 not hereby conveyed. Lot 41, Auditors Subdivision No. 133 except the northerly l 10 feet of the easterly 198 feet thereof according to the map or plat thereof on file or of record in the office of the Register of Deeds in and for said Hennepin County, Minnesota. The rear, or South, 286.5 feet of Lots 48 and 49, Auditor's Subdivision No. 133, Hennepin County, Minnesota, according to the recorded plat thereof. Lot 36, Auditors Subdivision No. 133, Hennepin County, Minnesota, ALSO; Lots 48 and 49, EXCEPT the rear or South 286.5 feet thereof, Auditors Subdivision No, 133, Hennepin County, Minnesota. Lot 37, Auditors Subdivision No. 133, in Hennepin County, Minnesota, according to the plat thereof m file and of record in the office of the Register of Deeds in and for said County, described as follows: Commencing at the Northeast comer of said Lot 37; thence Southwesterly on the Northerly fine thereof a distance of 240 feet; thence at an angle to the left of 87 degrees 53 minutes, a distance of 92.8 feet; thence at an angle to the left of 90 degrees a distance of 192.75 feet, more or less, to the East line ofsaid Lot 37; thence north on the East line ofsaid Lot 37, a distance of 112 feet to the place of beginning. Lot 50 and the North 50 feet of Lot 55 lying East of the West line of Lot 3, Minnewashla Park extended in Auditors Subdivision 133, Hennepin County, Minnesota. LEGEND 3 Denotes Drainage Pattern Denotes Approximate location ~� of Golf Course Drainage Pipe N 0 75 15 ( IN Fl Exhibit E TOPOGRAPHY/DRAINAGE Ar in -U reeman Park. ti V\ u � L i Cir cc Minnetonka Country flub Yellow Tr � ..a.. D Minimum Density Residential Public (.1 -1 units �er acre) Low Densit� Residential Semi Public (1 -2 units per acre) Low to Mec}ium Density Residential Commercial (2 -3 units per acre) ®Medium Density Residential Designated etland (3 -6 units per acre) X N 0 150 b Exhibit F CURRENT LAND USE PLAN U RESIDENTIAL DISTRICTS FIR-1A Single- Family (40,000 sq. ft.) R-113 Single - Family (30,000 sq. ft.) ❑ R -1 C Single - Family (20,000 sq. ft.) ❑ R -1 D Single - Family (90,000 sq. ft.) R -2A R -2B R -2C F-1 R -3A R -3B R -C Single/Two- Family (20, 000/30, 000 sq. ft.) Single/Two- Family (95,000/20,000 sq. ft.) Single/Two- Family (90,000195,000 sq.ft.) Two - Family /Multiple (20, 000/30, 000 sq. ft.) Two - Family /Multiple (95,000/20,000 sq. ft.) Residential /Commercial COMMERCIAL DISTRICTS ■ C -1 General Commercial ■ C -2 Service Commercial SPECIAL DISTRICTS ❑ L -R Lakeshore - Recreational ❑ PUD Planned Unit Developm SShoreland GD General Development RD Recreational Development NE Natural Environment ent oL0 Ln L0 z UI N M Y �O Z .V O X L W C W Z J aVZoo Z O o J +N , z um0) W !n i M lr O Z O N W O_ O Q L cc) a N m N J U 0 0 Z a) Z 0 i-t U o O Y 3 N Z C7 0 0 Z F- N W Z N H W C) N N N 7 W In M 07N In L O Q O � a W c W ru G 0 O N REVISIONS 1. z. 3. 4. 5. 6. Dw- BY: C. ISSUE DATE: 12 D2/14 FILE 140: 933 N 0 150 Exhibit G EXISTING ZONING z #9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Proposal for Professional Design Services – Recondition of the Minnewashta Water Tower Meeting Date: February 9, 2015 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Excerpt CIP, Proposal by KLM Engineering Policy Consideration: Should the City enter into a contract for the design and inspection services for reconditioning of the West water tower facility located on the Minnewashta School Property? Background: The 2015 – 2019 Capital Improvement Program (CIP) has budgeted for the reconditioning of the West water tower facility located on the Minnewashta School Property, as shown in Attachment 1. This tower was constructed in 1995 and is due for reconditioning. As such, staff has solicited a proposal for professional design and inspection services for this project. KLM Engineering has provided a proposal for these services, as shown in Attachment 2. It is important to note that timing of the project is key to completing the project successfully. The main objective of the tower is to provide adequate water reserve to meet demand, in addition to providing fire suppression supply. Therefore, taking this tower off line must occur during lower demand periods found typically in the fall of the year. In addition, there will be a need to install a curtain around the water tower and to sandblast the interior and exterior of the tank. Staff met with representatives of KLM Engineering to review the project. KLM staff advised that sandblasting operations should take place during the weeks just prior to the start of school reconvening, since sand blasting operations are more intense and generate more noise that the remaining operations. Staff concurs with this assessment. The proposed fees for 2015 are as follows: Design Services $10,000 Construction Management $ 4,600 Construction Observation $44,200 Total $58,800 The proposal also references future costs that will be incurred, down the road. These are not under consideration, at this time. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Financial or Budget Considerations: This project has been budgeted for from the Municipal Water Fund as part of the CIP. Recommendation: Staff recommends approval of the proposal provided by KLM Engineering. Options: 1. Accept the proposal from KLM Engineering. 2. Provide Staff with alternative direction. Recommendation / Action Requested: 1.Staff is recommending Option 1 that accepts the proposal from KLM Engineering be approved. Connection to Vision / Mission: Properly maintaining infrastructure directly impacts quality of public services. P.O. Box 897 3394 Lake Elmo Ave. N. Lake Elmo, MN 55042 ·· (651) 773-5111 Fax (651) 773-5222 · February 2, 2015 By Email Only Mr. Larry Brown Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, Minnesota 55331 RE: Proposal to Prepare Specifications and Provide Inspection Se Reconditioning of the 500,000 Gallon Smithtown Road Elevated Wat Shorewood, Minnesota. KLM Project # MN3188 Dear Mr. Brown: Thank you for the opportunity to submit this proposal for specification preparation and inspection services during structural repairs, surface preparati interior and exterior on the above referenced tank. Potential Benefits to the City of Shorewood We propose to prepare a specification package specifically desig · reconditioning. Our experience has shown that the more comprehe the more likely it is that the project is completed on time, on workmanship. The KLM specifications will reduce the occurrence change orders during reconditioning. Without complete informati that unknown conditions are present that were not included in th Today’s protective coating systems are designed to last 15-20 ye · maintenance. Tight project specifications and full-time inspect the opportunity to realize their intended service life. Part-time inspection by KLM Certified Welding Inspectors during · NACE Coating Inspectors during coating reconditioning assures th the contractor is in conformance with the specifications, so tha expectancy. KLM’s inspectors monitor workmanship during all pha the contractor’s work. Utilizing this process, maintenance cost decreasing the number of reconditioning cycles over the life of 2 City of Shorewood, MN Our project administration and inspection services provide a buffer between the project · specifications and the real world challenges that can negatively impact project performance. To initiate the project correctly, KLM project management assures that bids are advertised correctly, bidders are qualified, proposals are evaluated for conformance to contract documents, and that the low qualified bidder(s) is recommended. Prior to and during the project, we will work with you to tailor a customized approach to · project management that fits your requirements. For some clients, a “turnkey” approach is appropriate and we provide complete project management from start to finish. Other clients prefer to perform one or more of the project administration duties as this fits their system. We can derive a balanced approach to project management that suits you. Proposal Cost Summary 1. Design Services Fixed Fee $10,000.00 2. Construction Management Fixed $4,600.00 3. Construction Observation Fixed $44,200.00 Total Estimated KLM Cost in 2015 $58,800.00 4. Warranty Inspection Fixed $3,200.00 5. Antenna Inspections Per Unit $7,000.00 City of ShorewoodProject Work Plan Upon execution of a contract for Engineering and Inspection Services, KLM Engineering, Inc. proposes the following schedule to perform the proposed work utilizing the listed project team. City of Shorewood order to proceed: 1.Preliminary Specifications Completed by March 31, 2015 2. Design Services Completed by April 13, 2015 3. Construction Management and Inspection Services Fall 2015 Construction: Completed by October 12, 2015 3 City of Shorewood, MN Scope of Work: Project Specifications The project specifications will include: Section A Advertisements for Bids This section provides a detailed description of the project and meets the requirements for legal advertisements. Section B Instruction to Bidders This section provides precise instructions to bidders including the scope of work, insurance, payments, time of completion, bidder qualifications, taxes and permits, legal requirements, performance and payment bonds and other important project information. Section C Proposal This section contains the bid proposals; construction time frame alternate bid proposals, legal requirements, and the bidder and subcontractor qualification forms. Section D Project Requirements This section includes a complete description of the project, project schedule(s), execution of contract documents; notice to proceed, project meetings, quality assurance, liquidated damages, and legal and technical requirements for executing the scope of work. Section E Technical Specifications This section details the technical specifications for structural modifications, surface repairs, interior and exterior surface preparation, exterior abrasive blast containment, disposal of spent abrasives, dehumidification, lettering and logo, submittals, workmanship, unfavorable weather conditions, surface coating and material, repair work, health and sanitary facilities, clean up, ventilation and safety requirements, superintendent, inspection of work, sterilization of tank interiors, and containment plan. Section F Supplemental Conditions This section supplements or amends the General Conditions and/or other provisions of the Contract Documents. Section G General Conditions This section includes all the General Conditions designed for water tank reconditioning, such as authority of the Engineer, engineering inspection, modifications, additions and subtractions of scope of work, extensions of time, insurance and other appropriate items. 4 City of Shorewood, MN Section H Contract Documents This section provides the form of agreement to be used between the Owner and Contractor. Section I Payment and Performance Bond As of July 31, 1994, Minnesota State Law requires separate bonds for payment and performance. Section J Inspection Report This section includes enclosure of past inspection reports with copies of color photographs. This provides the bidders with a clear perspective of the interior conditions of the tank(s) and the scope of work involved. Section K Drawings This section includes drawings, which define structural repairs or modifications and welding definitions. Section L Surface Preparation Requirements This section references excerpts from NACE Standard Practice SP0178- 2007 Standard Practice: Design, Fabrication, and Surface Finish Practices for Tanks and Vessels to Be Lined for Immersion Services for defining welding and grinding requirements of the structural repair or modifications. Section M Existing Paint Test Results This section contains paint chip test results for lead and chromium used to calculate the risk factor and classification of containment required for conformance with Federal and State Environmental Regulations. Section N Lettering and Logo (optional) If required, this section includes drawings of any required lettering and logo. Section O Additional Owner Specification Requirements (optional) This section is available for additional Owner Specification requirements. 5 City of Shorewood, MN Design KLM will also perform at a minimum, the following related specification services: 1.Meet with the city to review plans and specifications. 2.Produce one (1) preliminary and seven (7) completed copies of the specifications for the city and bidders. 3.Advertise the project in appropriate Minneapolis Builders Exchange. 4.Issue the specifications to prospective bidders. 5.Respond in writing to bidder questions, which require formal clarifications. 6.Issue addenda to the specifications as required to the Owner and planholders. 7.Attendance at bid opening and tabulate results at the Owner’s facility. 8.Evaluate the contractors bid proposals for conformance to specifications. 9.Recommend in writing to the Owner the low, qualified bidder(s). 10.Prepare Notice of Award and contract Agreement and forward to Contractor. Specification and Related Services KLM proposes to provide the project specifications and to perform related services listed above, in conformance with the enclosed Terms and Conditions for a Fixed Fee of $10,000.00. This fee includes two (2) copies of the specifications for the Owner; all listed related services, and the attendance of a qualified project manager at the bid opening in the City of Shorewood, MN. This phase of the project will be billed upon submittal of the preliminary specifications. Additional meetings at the request of the Owner or antenna lease are not part of this agreement. KLM reserves the right to submit for additional fees for any antenna administration. These fees are back chargeable to the antenna lessee. KLM will attend one pre-bid meeting. Additional change orders granted to the contractor may require additional administration and inspection costs. 6 City of Shorewood, MN Construction Services Construction Administration The project manager and project supervisor work together on managing the project. The project supervisor does the review of the submittals from the contractor. The supervisor communicates with the inspector on a daily basis. The supervisor will enforce the project specifications as necessary. The supervisor is the main contact between the contractor representative and the Owner. The manager does the final review of the submittals and pay requests. Construction management will include: Send notices for, attend and facilitate preconstruction conference · Periodically perform on-site review of project’s work status and report to the city · Coordinate progress meetings as necessary · Review meeting minutes · Scheduling of inspections · Prepare monthly payment request forms · Processing change orders · Project close out administration · Establishes warranty date · Review of inspectors daily documentation on a weekly basis · Review of the contractors submittals: · 1.Drawing reviews 2.Welder Certifications 3.Welder Qualifications 4.Welding Procedures 5.Coating Materials Submittal 6.Containment Plan 7.TLCP Sampling Plan 8.Spent material collection and disposal 9.Lettering and logo 7 City of Shorewood, MN Construction Observation The inspector assigned to this project will be a NACE Trained Coating Inspector and/or AWS Certified Welding Inspector. All of our inspectors have extensive practical experience and knowledge of water storage tank reconditioning. They are experienced sandblasters, painters, climbers, riggers, coating inspectors, welders and welding inspectors which allow the inspector to perform inspections alongside the contractor to ensure conformance to the project specification. At a minimum, the field inspections will include the following: A preconstruction meeting with the client and contractor to clearly define the role of the · Engineer and Inspector and to discuss the intent of the specifications. Monitoring and approval of the structural repairs and modifications for conformance to the · specifications. Inspection of the abrasive blasting media and equipment for conformance to the · specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. Monitoring the paint removal and abatement process for conformance to the specifications · and environmental regulations. Monitoring the contractors mixing and application of the coatings for conformance to the · specifications and the coating manufacturer’s recommendations. Approving surface preparation samples. · Recording the contractor’s progress for adherence to the construction schedule. · Submittal of daily and weekly inspection reports. Prepare and file copies of the reports on · construction activities. Review progress payments. · Coordinate and review testing of materials for conformance to the specification and · environmental regulations. Work directly with residents and property owners to answer questions and respond to · Construction related issues. Monitor punch list items and subsequent corrective action by the contractor. · Final inspection, substantial completion, and project acceptance. · The duration of the field inspection depends upon the construction schedule alternate selected during the bid evaluation process and on the time it takes the contractor to perform the structural repairs and coating work. 8 City of Shorewood, MN Construction Service Administration and Inspection Fees Based on the project duration of ten (10) weeks, a 2015 construction and coating schedule, KLM will be on site as needed the first two weeks 1-2 trips per week and an anticipated 48 hour work week for the next 8 weeks. Total construction management and inspection fees for the project are estimated at $48,800.00. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. This cost estimate includes the attendance of a qualified and assigned Inspector at the preconstruction conference in Shorewood, MN. Warranty Inspection We propose to perform a Warranty Inspection on the referenced tank prior to the expiration of the performance bonded two- (2) year warranty for a Fixed Fee of $3,200.00. This fee includes one (1) copy of the warranty inspection report for the Owner and one (1) copy of the report for the contractor. Prior to the expiration of the warranty period, KLM will request verification to proceed with the warranty inspection under the terms of this contract. This phase of the project will be billed upon submittal of the Warranty Inspection Report. This fee does not include any necessary inspection(s) should warranty repair work be required. Antenna Inspection KLM recommends the owner to set up an escrow account for the antenna providers for any antenna related work on this project. KLM recommends $7,000 per carrier and $2,000 for any city antennas. 9 City of Shorewood, MN Project Team KLM Engineering, Inc. Team Members Engineering Manager: Matt Erickson, PE · Marketing Manager: Shawn Mulhern · Marketing Assistant: Kaitlin Larson · Office Manager: Laurie Sylte · Director of Product Development: Wolf Merker · Wisconsin Sales Manager: Michael Olesen · Minnesota Sales Manager: Dewey Prinzing · Project Field Supervisor: Scott Kriese · Report Writer: Rodney Ellis · Operations Coordinator: Michelle Nelson · Telecomm Supervisor: Chad Beyer · Field Inspectors: Curtis Parison David Montgomery Devin Severson · Eric Duncan Greg Zeipelt Terms and Conditions The attached Terms and Conditions are part of the agreement between KLM and the City of Shorewood, unless otherwise agreed to in writing by both parties. The Fee Schedule used by KLM while our personnel are working on the project is the current Fee Schedule and will not be changed during the project duration. Services performed by KLM Engineering, Inc. for this project will be conducted in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in this area under similar budget and time restraints. Additional Information Additional information can be found at KLM’s website at: www.klmengineering.com 10 City of Shorewood, MN Time Frame This proposal is valid for sixty (60) days from this date of February 2, 2015. If the City of Shorewood finds this proposal acceptable, please sign and return. We can begin work immediately once a contract has been executed. Preliminary specification should be ready for submittal to the Owner in two (2) to three (3) weeks after the receipt of a signed contract. This agreement, between the City of Shorewood and KLM Engineering, Inc. of Lake Elmo, Minnesota is accepted by: City of Shorewood, (Name) (Title) Minnesota (Date) Marketing Manager KLM Engineering, Inc. (Name) (Title) Lake Elmo, Minnesota February 2, 2015 (Date) We look forward to working with you. Sincerely, Shawn A. Mulhern Marketing Manager KLM Engineering, Inc. Enclosure: KLM Statement of Qualifications Samba (Shared) 2015 Proposals/City of Shorewood, MN #9B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Proposal for Professional Design Services for Star Lane/Circle Reconstruction Project Meeting Date: February 9, 2015 Prepared by: Larry Brown, Director of Public Works Reviewed by: Jean Panchyshyn, City Clerk Attachments Project Location Map and Proposal by WSB and Associates, Inc. Policy Consideration: Should the City of Shorewood accept the proposal for Professional Design Services for the Star Lane and Star Circle Reconstruction Project? Background: On December 8, 2014, the Shorewood City Council approved the feasibility report for the Star Lane and Star Circle Reconstruction Project. A site location map for the project is included as Attachment 1 to this report. Staff has solicited a proposal from WSB and Associates for professional design services for this project. WSB has provided said proposal which has been included as Attachment 1 to this report. Services to be provided are as follows: Project management and coordination/meetings with City staff and the City Council.  Coordinate construction of the proposed project with private utility companies located  in the improvement corridor. This coordination will include providing design drawings to any affected utility companies and hosting an on-site utility relocation meeting to determine what utilities, if any, will require relocation. Final stormwater and grading design to improve area drainage  Provide the final assessment roll  Attend the Assessment Hearing and provide a brief description of the project  Prepare final project and construction schedule  Prepare and submit requisite agency permits identified in the project feasibility report.  Preparation of estimated quantities and detailed engineer’s opinion of probable  construction cost as it relates to the work outlined in our scope of services. Prepare final plans, project specific specifications, contract documents, and bidding  forms. Specifications will be in accordance with the City of Shorewood standards and Mn/DOT standard specifications. Coordinate project advertisement. We will distribute plans and specifications to the  contractors, as well as any required addenda. We will also attend the bid opening at City Hall and prepare a tabulation of bids, and bid results letter for City Council consideration of award. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 WSB will also provide construction administration, observation and survey services  including project management (weekly construction meetings, utility coordination, contractor coordination, project close-out); construction survey staking; construction observation; record drawings; permit monitoring and compliance review. Proposed costs to complete the work on a cost-reimbursable basis are in accordance with the current fee schedule for WSB and Associates and are estimated as follows: Final Design and Bidding Services Fees are in the amount of $37,557 Construction Services are in the amount of $56,700. Financial or Budget Considerations: The costs identified are within the allotted amount identified within the approved feasibility report, and are therefore in order. Options: 1. Accept the proposal, as presented for the Star Lane and Star Circle Reconstruction Project. 2. Provide Staff with alternative direction Recommendation / Action Requested: 1. Staff is recommending Option 1 that accepts the proposal for Professional Design Services be approved. Connection to Vision / Mission: Providing safe roadways directly equates to the mission of providing quality public services. Engineering Planning Environmental Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 February4,2015 Mr.PaulHornby CityEngineer CityofShorewood 5755CountryClubRoad Shorewood,MN55331 Re:ProposalforFinalDesign&ConstructionServices 2015StreetandUtilityImprovementProject‘StarLaneandStarCircle CityofShorewood(WSB#1459970) DearMr.Hornby: WSB&Associates,Inc.ispleasedtoprovideyouwithourproposalforthefinaldesign,bidding,and constructionservicesfortheStarLaneandStarCircleImprovementProject. Theproposed improvementsareforthereconstructionofStarLaneandStarCirclelocatedoffofSmithtownRoad betweenFairwayDriveandClubLane,inaccordancewiththe/z·äx­2015CapitalImprovementPlanand PavementManagementPlan. ProjectUnderstanding TheStarLaneandStarCircleImprovementProjectwasinitiatedbytheCityCouncilattheir November10,2014meeting.TheprojectfeasibilityreportwaspresentedtotheCityonDecember 8,2014,andacceptedbytheCouncil.Theprojectisproposedto: Provideacosteffectivemeansofcontinuingthe/z·äx­streetimprovementefforts Ensureadequatemeansoftransportationforlocalresidents Improvepedestrianandvehiclesafety Improveareadrainageandcorrectexistingdrainageproblems Thefeasibilityreportprovidedanopinionofprojectcoststhatincorporatedanticipated2015 constructioncostswitha10%contingencyandanoverallprojectindirectcostopinionestimatedas a27%oftheconstructioncostcontingency. ereportindicatestheprojectwillbefundedwithCityreconstructionfunds,sanitarysewerfunds, Th stormwaterfunds,andassessmentstotheadjacentpropertiesforthewatermain. ProposedServices Projectmanagementandcoordination/meetingswithCitystaffandtheCityCouncil. Coordinateconstructionoftheproposedprojectwithprivateutilitycompanieslocatedin theimprovementcorridor.Thiscoordinationwillincludeprovidingdesigndrawingstoany Star Lane and Star Circle – Final Design & Construction Services Proposal February 4, 2015 Page 2 affectedutilitycompaniesandhostinganonsiteutilityrelocationmeetingtodetermine whatutilities,ifany,willrequirerelocation. Finalstormwaterandgradingdesigntoimproveareadrainage Providethefinalassessmentroll AttendtheAssessmentHearingandprovideabriefdescriptionoftheproject Preparefinalprojectandconstructionschedule Prepareandsubmitrequisiteagencypermitsidentifiedintheprojectfeasibilityreport. Preparationofestimatedquantitiesanddetailed;“mz“;;©x­opinionofprobable constructioncostasitrelatestotheworkoutlinedinourscopeofservices. Preparefinalplans,projectspecificspecifications,contractdocuments,andbiddingforms. SpecificationswillbeinaccordancewiththeCityofShorewoodstandardsandMn/DOT standardspecifications. Coordinateprojectadvertisement.Wewilldistributeplansandspecificationstothe contractors,aswellasanyrequiredaddenda.WewillalsoattendthebidopeningatCity Hallandprepareatabulationofbids,andbidresultsletterforCityCouncilconsiderationof award. WSBwillprovideconstructionadministration,observationandsurveyservicesincluding projectmanagement(weeklyconstructionmeetings,utilitycoordination,contractor coordination,projectcloseout);constructionsurveystaking;constructionobservation; recorddrawings;permitmonitoringandcompliancereview. areproposingtocompletetheworkonacostreimbursablebasisinaccordancewithourcurrent We feeschedule. Estimatedfeesfor FinalDesignandBiddingServicesFeesareintheamountof$37,557 and estimatedfeesfor ConstructionServicesareintheamountof$56,700.Theestimateddesignand constructionservicesfeesarewithintheindirectcostsidentifiedinthefeasibilityreport. ThankyouforthisopportunitytoprovideprofessionalconsultingservicestotheCityofShorewood.Ifthis proposalisacceptable,pleaseexecutethesignatureblockbelowandreturnasourauthorizationto proceed. Pleasedonothesitatetocontactmeat6512878532ifyouhaveanyquestions. Sincerely, WSB&Associates,Inc. JimStremel,P.E. ProjectManager K:\01459-970\Admin\Contract\2015 Utility Street Imps -Star Lane & STar Circle- Proposal for Final Design & Construction.doc Star Lane and Star Circle – Final Design & Construction Services Proposal February 4, 2015 Page 3 PROPOSALFOR: FinalDesign/BiddingServicesandConstructionServices‘StarLaneandStarCircleImprovement Project ACCEPTEDBY: CityofShorewood,MN Name Title Date K:\01459-970\Admin\Contract\2015 Utility Street Imps -Star Lane & STar Circle- Proposal for Final Design & Construction.doc #10A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Appointments to the Planning Commission Meeting Date: February 9, 2015 Prepared by: Jean Panchyshyn, City Clerk Attachments: Resolution Background: Earlier this evening, the City Council held a special meeting to interview candidates for consideration of appointment to fill two open seats on the five-member Planning Commission. The term of the appointment is for three years from March 1, 2015 through February 28, 2018. The candidates interviewed included:  Brenna Ramy  Robert Bean  Patrick Johnson  Ken Dallman Council Action Options: 1)Identify up to two candidates to be appointed to the Planning Commission for a three-year term, and adopt a resolution appointing the candidates identified; And/or 2) Direct staff to continue to advertise for the Planning Commission opening(s). Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership.Page 1 CITY OF SHOREWOOD RESOLUTION NO. 15-____ A RESOLUTION MAKING PLANNING COMMISSION APPOINTMENTS WHEREAS, the City of Shorewood has advertised for Shorewood residents to apply to serve on the Planning Commission; and WHEREAS, the City Council has completed interviews and selection procedure for appointment to said commission; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewood hereby makes the following appointments to the Planning Commission effective March 1, 2015, with the term expiration as indicated: Planning Commission: Member Term 1.__________________________________ February 28, 2018 2. __________________________________ February 28, 2018 Said appointments complete the five member Planning Commission which consists of the following additional members: Member Term 3.Dustin Maddy February 29, 2016 4.Sue Davis February 29, 2016 5.Tom Geng February 29, 2016 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9th day of February, 2015. _______________________________ ATTEST: Scott Zerby, Mayor ____________________________________ Jean Panchyshyn, City Clerk #12A.1. CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us Re: Trail Schedule Update – Galpin Lake Road and Smithtown Road (East) Prepared by Paul Hornby and Brad Nielsen Galpin Lake Road Walkway Schedule – PROJECT IS POSTPONED TO 2016 Planning Commission recommendation to Council re trail segment for following year Council authorizes preparation of survey and Feasibility Report Survey (30 days) – May  Feasibility Report (30 days) – June  Planning Commission review of feasibility report and trail walk – July  Planning Commission recommendation to Council re Feasibility Report  Council approves Feasibility Report  Planning Commission holds Neighborhood Meeting (Open House) Council award of land acquisition services and authorizes preparation of Plans and Specifications Preparation of Plans and Specifications (90 days) 95% Complete submittal to MnDOT 7/01/14  MnDOT Review Complete 7/31/14  CC Authorization to Advertise for bids 6/23/14  Open Bids 8/19/14  CC consideration of Award 8/25/14  Land Acquisition Process (start approx. mid-way through plans and specs) Land Acquisition process not required due to design modifications o Individual temporary easements or rights of entry may be required o Reduces project schedule o 10/30/14  Neighborhood post-bid meeting N/A  City possession of easements/letter of compliance  Groundbreaking Ceremony TBD  Begin Construction TBD  Construction substantially complete – Phase 1 Construction TBD  Construction substantially complete – Phase 2 Construction TBD  Ribbon Cutting Ceremony TBD  Restoration complete TBD Page 2 Trail Schedule Update – Galpin Lake Road and Smithtown Road (East) Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule 6/03/14 Planning Commission recommendation to Council re trail segment for following year 6/23/14 Council authorizes preparation of survey and Feasibility Report /14/14 – 9/10/14  Survey (30 days) – (In Process) 7 /18/14–10/10/14  Feasibility Report (30 days) – 8 10/21/14  Planning Commission review of feasibility report and trail walk 10/21/14  Planning Commission recommendation to Council re Feasibility Report 10/27/14 Council approves Feasibility Report 10/30/14 Planning Commission holds Neighborhood Meeting (Open House) 12/08/14 Council award of land acquisition services and authorizes preparation of Plans and Specifications 12/11/14 -  Preparation of Plans and Specifications (90-120 days) 4/10/15 2/1/15 -  Land Acquisition Process (start approx. mid-way through plans and specs) 8/31/15 Complete parcel descriptions and legal descriptions o Review proposed easements with staff/attorney o Letters to property owners regarding survey staking o Field stake proposed easements for Appraiser/RW Agent o Easement viewing – parcel owner and RW Agent on-site o Appraisal information o Appraisal review o Council considers resolution to authorize staff to make offers and eminent domain schedule o Prepare and deliver offers to parcel owners o 2/23/15 Begin eminent domain action 5/19/15 Neighborhood informational meeting (Open House) Council approves Plans and Specifications and authorizes ad for Bids 5/25/15  6/08/15 Receive bids for construction 6/22/15 City possession of easements/letter of compliance Council awards Construction Contract 6/22/15  6/30/15 Neighborhood preconstruction meeting Groundbreaking Ceremony 6/30/15  7/06/15 Begin Construction 10/15/15 Construction substantially complete Ribbon Cutting Ceremony 10/31/15  11/15/15 Restoration complete WNHEMMEM Date: February 9, 2015 To: Mayor Zerby Council Members From: Bruce DeJong, Finance Director Re: December, 2014 Quarterly Investment Report The City's cash reserves have been invested in both cash flow type of investments to meet ongoing expenditure needs and longer -term securities with higher returns than money market funds. It is important to remember our investment priorities in order of concern: 1. Safety — preserving principal; 2. Liquidity — having funds available when needed to pay expenses; 3. Yield — earning market returns for the amount of risk we are willing to accept. With the investments that the City currently in the portfolio, and with our philosophy of holding investments to maturity, we are exposed to minimal risk of principal loss. The only expected change is when investments are marked to market and gains or losses are recognized at year end. Most older bonds available in the secondary market are priced at a "premium" because they make interest payments based on higher rates than current bond issues. That differential is why we were able to refund our water revenue bonds last year. These secondary bond issues often come with a higher return to likely call or maturity than newly issued bonds. When that differential is significant, staff has purchased some of these bonds. While the financial statements show a loss against the purchase price, that is just an amortization of the premium that the bonds were purchased at. The overall interest return on these investments is higher than the interest available in other investments at the time they were purchased. The net interest over the life of the bond is higher than newly issued bonds, certificates of deposit, or money market returns. In general, the city has only had three months where cash flow is positive — June, July, and December. Those months are when we receive tax settlements which are just prior to scheduled bond payments. The rest of the months need about $500,000 on average to cover operating costs. This means that the City should have a mix of callable and non- callable investments with both short -term cash flow needs being met and longer maturities targeting major cash needs over the five year maximum investment horizon. We are more frequently finding investments in the three year and over time frame with interest rates in excess of 1.0 %. I have purchased several high coupon bonds at a premium that are returning over 2% to maturity. These bonds will have the premium amortized over the next several years. I have purchased Certificates of Deposit to specific months for cash flow needs. We have held a significant amount of cash and money market while we keep looking for investments with a reasonable yield. With wire transfer fees, the cost to move money may be higher than the interest we can earn in the short term. The most significant risk in this environment is getting stuck with investments at a very low rate when interest rates start to increase. Staff will invest these funds to increase the portfolio returns, while maintain flexibility to cover expenditures. We have a significant cash position at the end of the year because of our final tax settlement in December and as we keep money available for bond payments in January and February. Please contact me or Mr. Joynes if you have any questions. 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