03-23-15 CC Reg Mtg Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MARCH 23, 2015 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Labadie___
Siakel___
Sundberg___
Woodruff___
B. Review Agenda
Attachments
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes of March 9, 2015 Minutes
B. City Council Regular Meeting Minutes of March 9, 2015 Minutes
3. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. Approval of the Verified Claims List Claims List
4. MATTERS FROM THE FLOOR
(No Council Action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Excelsior-Lake Minnetonka Chamber of Commerce Fourth of July Event Administrator’s
Report and Request for Funding by Executive Director Laura Hotvet memo
B. Recognition of Service - Planning Commissioner Jennifer Labadie Clerk’s memo
7. PARKS
A. Report by Jeffrey Ische on the March 10, 2015, Park Commission meeting Clerk’s memo,
and Recognition of Service Minutes
8. PLANNING
A. Authorizing Acquisition of Smithtown Trail (East) Rights of Way and Planning Director’s
Easements memo, Resolution
CITY COUNCIL REGULAR MEETING AGENDA – March 23, 2015
Page 2
9. ENGINEERING/PUBLIC WORKS
A. Accept Proposal for Professional Services for 2015 Mill and Overlay Project, Director of Public
City Project 15-02 Works’ memo
B. Approve Plans and Specifications, Authorize Advertisement for Bids for Engineer’s memo
Star Lane and Star Circle Improvements, City Project 14-11 Resolution
C. Accept Proposal for Professional Services for the Excelsior Blvd. Trail Engineer’s memo
Slope Stabilization (TH 7)
10. GENERAL/NEW BUSINESS
A. Request for Council to Complete a Lake Minnetonka Communications Administrator’s
Commission Survey memo
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trails Schedule Trails Schedule
B. Mayor and City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, March 23, 2015
7:00 p.m.
Agenda Items #2A: Approval of Minutes from the March 9 Special Council meeting.
Agenda Items #2B: Approval of Minutes from the March 9 Regular Council meeting.
Agenda Item #3A: Approval of the verified claims list.
Agenda Item #4: Matters from the floor – no council action will be taken.
Agenda Item #5: There are no public hearings scheduled this evening.
Agenda Item #6A: Excelsior-Lake Minnetonka Chamber of Commerce Executive Director
th
Laura Hotvet will provide a presentation and funding request for the upcoming July 4
celebration.
Agenda Item #6B: Council member Jennifer Labadie will receive recognition for her past two
years of service on the Planning Commission, from March 2013 – December 2014.
Agenda Item #7A: A report on the March 10 Park Commission meeting will be provided by
Jeffrey Ische and Council will recognize his service on the Park Commission.
Agenda Item #8A: The next step in the process for the Smithtown Road (East) Trail/Sidewalk
project is to authorize the acquisition of necessary right-of-way for the sidewalk. A
resolution to that effect is included in your packet.
Agenda Item #9A: Staff recommends acceptance of the proposal from WSB and Associates
for professional services in the amount of $16,920 for preparation of bid documents and
construction services for the 2015 Mill & Overlay Project.
Agenda Item #9B:
Staff recommends approval of a resolution approving the plans and specifications
and authorizing advertisement for bids for the Star Lane and Star Circle Improvement Project.
Executive Summary – City Council Meeting of March 23, 2015
Page 2
Agenda Item #9C: Consideration to Accept Proposal for Professional Services to prepare
quote documents for the TH 7 embankment slope stabilization for the Excelsior Boulevard
Trail Extension.
Agenda Item #10A: Lake Minnetonka Communications Commission Operations Manager Jim
Lundberg is requesting the attached survey be completed by the City Council (one survey
per city). He is requesting the survey be returned by April 2. If Council decides to
complete the survey, staff will forward the completed survey to Mr. Lundberg.
Agenda Item #11: The trails schedule is attached and Staff reports will be given at the
meeting.
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL SPECIAL MEETING LARGE CONFERENCE ROOM
MONDAY, MARCH 9, 2015 6:30 P.M.
MINUTES
1. CONVENE SPECIAL CITY COUNCIL MEETING
Mayor Zerby called the meeting to order at 6:34 P.M.
A. Roll Call
Present: Mayor Zerby; Councilmembers Siakel and Woodruff
Absent: Councilmembers Labadie and Sundberg
B. Review Agenda
Siakel moved, Woodruff seconded, approving the agenda as presented. Motion passed 3/0.
2. INTERVIEW CANDIDATE FOR THE SHOREWOOD PARK COMMISSION
The following candidate was interviewed for the consideration of appointment to the Shorewood Park
Commission.
A. 6:30 P.M. Paul Stelmachers, 5210 Shady Lane
3. ADJOURN
Woodruff moved, Siakel seconded, Adjourning the City Council Special Meeting of March 9, 2015, at
6:56 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MARCH 9. 2015 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:03 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Siakel and Woodruff; Attorney Keane; City Clerk
Panchyshyn; Finance Director DeJong; Planning Director Nielsen; Director of Public
Works Brown; and, City Engineer Hornby
Absent: Councilmembers Labadie and Sundberg
B. Review Agenda
Mayor Zerby noted that staff has asked that Item 9.C be removed from the agenda.
Woodruff moved, Siakel seconded, approving the agenda as amended. Motion passed 3/0
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes, February 23, 2015
Siakel moved, Zerby seconded, Approving the City Council Regular Meeting Minutes of February
23, 2015, as presented. Motion passed 3/0.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Woodruff moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda.
A. Approval of the Verified Claims List
B. Pay Equity Report
C. Shorewood Yacht Club Multiple Dock Facility License
D. Agreement for Financial Advisory Services with Springsted
In response to a question from Councilmember Woodruff, Director DeJong explained the Pay Equity
Report indicates that the City is in compliance with regard to pay equity.
Motion passed 3/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 2 of 8
4. MATTERS FROM THE FLOOR
This was discussed after Item 6.B on the agenda.
Mayor Zerby welcomed State Senator Dave Osmek District 33. Senator Osmek stopped by to give a
report on legislative activities.
Senator Osmek explained since his last appearance before Council he has been appointed Senate Minority
Whip. At the beginning of this legislative session he was appointed to ranking member of the Energy and
Environment Committee.
Last year the City of Mound’s tax increment financing district was extended for three years.
Unfortunately, the funding for the Excelsior Commons improvements did not make it into the funding
bill; he hopes some funding will make it into the funding bill this session.
During this legislative session he hopes to get a hearing on his bill regarding the Metropolitan (Met)
Council Members. Currently members of Met Council are appointed by the Governor of Minnesota and
confirmed by the State Senate. He has proposed changing that process so that after the Governor makes
the appointments there would be a 90-day window for the appointees to go to the cities they would be
representing and ask for a resolution of support. The appointees would have to get support from 50
percent of their cities in order to go before they can go before the Senate for confirmation. He has also
proposed that if a member of Met Council is going contrary to what cities in their District want a city can
adopt a resolution triggering a recall provision. That would open a 90-day window where all of the cities
in that Met Council Member’s District would be notified that a city passed a recall resolution and then the
other cities in the District could consider doing the same. If 50 percent of the cities in that District adopt a
recall resolution the person is removed from the Met Council and the appointment process is started
again. He thought it appropriate to give cities more control.
Senator Osmek noted he received three awards after the last session – the Best Friend of the 2014
Taxpayers League award and awards from the Suburban Transit Authority and the Southwest Transit
organization for being an outstanding legislature. He also noted that he can support the Southwest Transit
system but does not necessarily support other forms.
Senator Osmek stated he is going to push for some of the $1.9 billion surplus to go to the municipal state
aid (MSA) formula and to the non-MSA cities.
Mayor Zerby thanked Senator Osmek for stopping by and for hosting the mayors’ meeting a few weeks
ago. He stated he would like the cities to have more input on the Met Council.
Senator Osmek cited an example of a bill that, if passed, would have ended up causing unintended
consequences. The bill would have added “or county” to a number of places in State Statute. One of the
places was the municipal consent approval clause for Minnesota Department of Transportation (MnDOT)
projects.
Discussion moved back to Item 9.A on the agenda.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 3 of 8
A. Recognition of Service – Lake Minnetonka Communications Commission Board
Representative Paul Stelmachers
On behalf of the Council and the residents of Shorewood, Mayor Zerby thanked Paul Stelmachers for his
one year of dedicated service on the Lake Minnetonka Communications Commission Board and
presented him with a plaque of appreciation and recognition.
Mayor Zerby noted that the year was a challenging time and that Mr. Stelmachers handled it well. He
stated he enjoyed working with Mr. Stelmachers. He then stated he was impressed by Mr. Stelmachers
showing up for a meeting after being released from the hospital after a biking accident. He thanked him
for his dedication.
B. Report on the Planning Advisory Committee by John Shardlow, Senior Principal,
Stantec Consulting Services, Inc.
Mayor Zerby welcomed John Shardlow, Senior Principal with Stantec Consulting Services, Inc., who was
present to give an update on the Minnetonka Country Club (MCC) Redevelopment Planning Advisory
Committee (PAC) process.
Mr. Shardlow noted that each member of Council had been provided a binder with handouts from this
process.
He first went through the PowerPoint he gave to the PAC during its orientation workshop on February 24,
2015. The highlights are as follows.
Attorney Keane provided instructions related to the open meeting law which applies to the
officially appointed group.
The purpose of this effort is to engage and inform participants about issues that will affect the
project area and to facilitate a process through which participants can provide input regarding
various aspects of the redevelopment. There is flexibility in the process. Nothing will be done that
would circumvent the normal public process.
The desired outcomes of the process are to have: a well-informed group, clear and comprehensive
information about the PAC’s options on project issues, a developer who clearly understands the
community’ aspirations and concerns, and a Concept Plan that incorporates community input.
The roles of the PAC (which augments the Planning Commission in advising Council), City staff
(they will assist in administering the process and manage community input from MindMixer), the
developer (Mattamy Homes) and the public were reviewed. The PAC is a way to get cross section
of people from across the City to intentionally participate.
The MindMixer software makes it very easy for people to monitor the process, ask questions and
get responses once they have registered. It makes it easier to hear from more people and hear
about more issues.
Council will be briefed on each PAC meeting and provided with all the information the PAC
received.
The MCC property is 116 acres in size and located in the middle of the fully developed
community. The area around it is completely developed and there is infrastructure in place.
The developer will ultimately have to apply for a Comprehensive Plan amendment. At a
minimum the Land Use Plan will have to be amended.
Cities have various degrees of discretion when making decisions about land use issues. During
this part of the process about zoning and Comp Plan amendments for the redevelopment area the
City has a lot of discretion.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 4 of 8
During its retreat in January, Council defined the scope of this effort. It is to explore housing
alternatives, evaluate ways to leverage the value created through redevelopment, evaluate
potential street realignments and consider park dedication and reuse options.
During the February 24 workshop each member of the PAC was asked to independently write
down what questions they had about and what issues they perceived with the land use change and
to identify information they needed. They were then asked to answer in writing two questions
related to weaknesses, liabilities and threats. They were also asked to answer two questions
related to strengths, assets and opportunities.
They were then asked to envision success if this process worked perfectly. If the community was
successfully engaged and the right information was assembled and analyzed. If the right goals
were articulated and embraced. If the right recommendations were made and the City Council
made the best decisions. If the developer proved to be a great partner to the community and
fulfilled all of their responsibilities. If the market responded favorably to the project and the
broader community understood and embraced the external changes that occurred as a result of the
MCC redevelopment. Based on those positive assumptions they were asked to fast-forward 10
years and describe that successful future scenario in any way that would be meaningful to each
one of them. They were given about 15 minutes to describe their vision.
The PAC members are very engaged. There are 6.5 pages total of their issues, questions and
requests for information. He thought the questions asked were very representative of the
community as a whole.
He referred to a document titled Answers to the Advisory Panel’s Questions from Workshop #1.
A lot of the questions had to do with traffic and with specific intersections. An entire workshop
will be devoted to traffic and specific answers will not be known for many of the questions until
broader land use, park and open space questions are settled. There were questions about the
developer and the developer’s vision. There were questions about development impact both on
and off the site.
He encouraged the City to take advantage of the Urban Land Institute (ULI) Minnesota program
titled Navigating the New Normal which entails doing a very detailed demographic analysis. The
Family Housing Fund and the McKnight Foundation pays for it. The result of the analysis would
be presented to Council by a panel comprised of a developer, a municipal finance expert, a
planner and one other person. The City would be provided with candid feedback. Every city that
has taken advantage of that program has found value from doing so.
He highlighted the key findings in a document about the demographic change in Shorewood from
2004 – 2011. Households over age 55 grew by 50 percent. Households ages 36 – 55 percent
declined by 20 percent. The population overall is aging. Households under age 35 represent 6
percent and those under age 25 represent 1 percent.
The housing stock is very uniform – 88 percent is owner-occupied and 88 percent is single-family
detached. Multi-family housing (rental apartments or owner-occupied condominiums) is limited –
only 12 percent. One percent is rental; Wayzata has 25 percent rental. Housing turnover is very
low averaging 1.8 percent from 2004 - 2011; the average in other cities is 3.5 percent.
Stantec took the strengths and weakness and opportunities and strengths and turned them into
goal statements. The goal statements related to: general image and character; traffic; land use;
retail and community commercial; and, natural resource systems and environmental quality. The
statements can be found in draft “Goals for Minnetonka Country Club Redevelopment” document
presented to the PAC on March 3.
Mr. Shardlow read the vision statement. “The redevelopment of the Minnetonka Country Club property
resulted in a highly valued new Shorewood neighborhood. New housing choices infused the community
with new residents, economic value and new opportunities. Modern building technology and excellent
development practices combined to achieve energy efficiency, the conservation and enhancement of
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 5 of 8
natural systems and other sustainable objectives. Traffic generated from the development was accurately
predicted and successfully managed through a combination of design improvements and mitigation
strategies.”
Councilmember Siakel stated things seem to be straight forward and that it is a good start.
Mr. Shardlow reiterated the PAC members are very engaged.
Councilmember Woodruff asked what the attendance at the second workshop was like when compared to
the attendance at the first one. Mr. Shardlow stated it was about the same and that there were a few that
attended only one workshop.
Mr. Shardlow noted that Shorewood is a very stable community. Residents like to stay here. He then
noted that the next few workshops will focus on natural resources.
Councilmember Woodruff asked if the City has informed residents that all of the material is available on
MindMixer. Mr. Shardlow stated he knows there is information available on the City’s Facebook page
and its website. Woodruff suggested something be published in the Shore Report or in a special edition of
it.
Mayor Zerby thanked Mr. Shardlow for the update.
Discussion returned to Item 4 Matters from the Floor to allow Minnesota Senator Dave Osmek to give a
report.
7. PARKS
8. PLANNING
9. ENGINEERING/PUBLIC WORKS
A. Dedicated State Funding for City Streets
This was discussed after Item 4 on the agenda.
Engineer Hornby explained the League of Minnesota Cities (LMC) Board of Directors voted that it will
support the 2015 transportation funding bill provided it includes a new state funding stream for city
streets. Cities designated as municipal state aid (MSA) cities can receive MSA funding from the State.
Non-MSA cities do not receive funding from the State. The LMC is trying to get more funding for MSA
and non-MSA city roadways.
Staff has some concern that this would be a way for the State Legislature to just provide the State
dedicated funding to non-MSA cities. The City Engineers Association and the Minnesota Public Works
Association have been working with the LMC for a number of years about trying to get legislation that
would allow for street utility districts. That has not made it to the State Legislature floor yet. He does not
want what is being proposed to be confused as being a funding mechanism with a street utility district
bill. The street utility district bill would give cities a tool outside of a levy to dedicate for street
improvements and maintenance. The transportation funding bill LMC provision would be funded out of
the gas tax for local roadways.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 6 of 8
Hornby noted that staff has some reservations about the City supporting this.
Councilmember Woodruff expressed concern that no draft bills have been referenced so he is not sure
what is being talked about. He stated that earlier in the day a LMC status report was emailed out. This
concept was referenced. There was a bill introduced that has been tabled indefinitely; there was a list of
organizations that were against the bill. He then stated he supports the street utility district concept
because it would allow a city to designate an area where property owners could potentially be assessed for
street improvements and maintenance. The LMC and Metro Cities have made efforts to try and get the
State Legislature to authorize the use of that tool. He expressed reluctance to support what the LMC is
asking for because the action is not specific enough.
Mayor Zerby clarified that he put this on the agenda because the LMC asked that it be considered. He
noted he has some concerns about it as well.
No action was taken.
B. Accepting Quotes and Award Construction Contract to Televise Existing Sanitary
Sewer Along Star Lane and Star Circle
Engineer Hornby noted the televising of the existing sanitary sewer along Star Lane and Star Circle is part
of the City’s Inflow & Infiltration (I & I) program and the project to reconstruct the two roadways. He
explained the City has received a quote from Infratech to televise the sanitary sewer mains for $1,140 and
to jet/clean the mains if necessary for an amount of $1,338.40. The sewers were televised over four years
ago. He does not think any repairs have been made and the quality of video was not good. There is an
oddity that staff wants to look at more closely. He noted that the City did receive a grant from the
Metropolitan Council and Metro Cities so a portion of the cost would be reimbursable.
Staff recommends Council adopt the resolution accepting the quotes and award the contract to Infratech
for an amount not to exceed $2,528.40 for both the televising and jetting/cleaning the mains. It would be
funded out of the I & I program.
Siakel moved, Zerby seconded, Adopting RESOLUTION NO. 15-021, “A Resolution Accepting
Quotes and Awarding Contract for the Sanitary Sewer Televising with in the Star Lane and Star
Circle Improvement Project, City Project No. 14-06” for an amount not to exceed $2,538.40 for
both the televising and jetting/cleaning of the mains. Motion passed 3/0.
C. Accept Proposal for Professional Services Excelsior Boulevard Trail Slope
Stabilization Design
This item was removed from the agenda at staff’s request.
10. GENERAL/NEW BUSINESS
A. Park Commission Appointment
Mayor Zerby stated that prior to this meeting Council interviewed Paul Stelmachers for a position on the
Park Commission.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 7 of 8
Siakel moved, Woodruff seconded, Adopting RESOLUTION NO 15-022, “A Resolution Making the
Appointment of Paul Stelmachers (April 1, 2015 - February 28, 2018) to the City of Shorewood
Park Commission.”
Mayor Zerby noted that Mr. Stelmachers served on the LMCC Board and did an excellent job for the
City. He stated he looks forward to him serving on the Park Commission.
Motion passed 3/0.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trail Schedule
Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule.
Engineer Hornby explained that the land acquisition process for the Smithtown Road east sidewalk
extension is moving forward. Originally there was a potential need for 14 easements; that has been
reduced to six. The property owners along that corridor have been notified that there is a potential for
easement acquisition of their property. Staff will meet with the appraiser this week to review the parcel
sketches and have the appraiser contact the property owners. The Trail Schedule has been updated to
reflect the current schedule with the land acquisition schedule.
Other
Director Brown stated staff is scheduled to meet with representatives from the Three Rivers Park District
(TRPD) on March 11 to find out what the TRPD’s intention is regarding the County Road 19 trail
crossing. The noted that was sent out for the meeting indicates the TRPD may consider an at-grade
crossing. He noted the ice rinks closed on March 6. He also noted that seasonal weight restrictions go into
effect on March 13. He stated Public Works staff will investigate a small watermain break at Wedgewood
Drive tomorrow.
Councilmember Siakel asked if the TRPD would consider rebidding the trail overpass crossing option;
the bid it received in 2014 was exceptionally high. She stated most of Council favors an overpass option
for safety reasons. An at-grade crossing would make a bad situation palatable but it would not address
safety issues. An overpass would be a substantial improvement for drivers on Country Road 19 and for
people using the trail. Director Brown stated staff concurs and that an at-grade crossing is not a good fit
for the volume of traffic. Staff will again convey the need for something other than an at-grade crossing.
Mayor Zerby noted he had met with TRPD Chair Gunyou about this a few times last year and offered to
do so again. Zerby noted the quote for the overpass in 2014 was $3.5 million and the TRPD found that to
be excessive.
In response to a comment from Mayor Zerby, Engineer Hornby stated that he recently bid out a project in
this area and the bid came in quite a bit less than the 2014 bid.
Councilmember Woodruff stated he has witnessed a number of near misses of people getting hit or
vehicles crashing at that crossing. The current at-grade solution is not adequate. He then stated there is no
reasonable at-grade crossing except a semaphore that would stop traffic when someone wants to cross the
street.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
March 9, 2015
Page 8 of 8
Director DeJong stated staff is currently working on audit preparation activities. He then stated that he,
Clerk Panchyshyn and Director Brown met with a representative from Warner Connect to discuss recent
issues with the computer system. On March 2 there was a near total outage. It was not just a City Hall
situation; it was more wide spread than that. They also discussed internet connection speed issues.
Director Nielsen explained he hopes to meet with a company that may potentially provide aquatic
invasive species (AIS) inspection services at the Christmas Lake boat launch. The company Volt, which
did the inspections the last two years, has stopped doing inspections. Staff contacted Carver County to ask
if it would include that area in its inspections efforts and the City would pay for it. Carver County
declined. Councilmember Woodruff stated minutes from a Lake Minnetonka Conservation District
(LMCD) AIS Task Force meeting indicated the LMCD asked the TRPD to take over the LMCD’s ramp
inspections. He suggested staff talk to the TRPD about doing the inspections.
Mayor Zerby asked Director Nielsen if he had a follow-up meeting with Minnehaha Creek Watershed
District (MCWD) representatives. Nielsen responded he did. He met with Research and Monitoring
Director Craig Dawson and AIS Program Manager Eric Fieldseth to talk about a number of City projects
generally related to AIS. There had been a previous meeting with Planning and Projects Director James
Wisker and some of the MCWD technical staff about specific City projects.
Zerby then asked for an update on the runoff issue at Gideon Glen. Director Nielsen noted that as soon as
weather permits that project will be done. The parking lot will be addressed first and then the trail work
will be done to address the erosion issue.
Attorney Keane stated that last week there was a very productive meeting with representatives from
Springsted to explore abatement options related to the Minnetonka Country Club redevelopment project.
He anticipates staff will be able to present Council with a preliminary report during its March meeting or
during the April 9 Council and staff retreat.
B. Mayor and City Council
12. ADJOURN
Woodruff moved, Siakel seconded, Adjourning the City Council Regular Meeting of March 9, 2015,
at 8:09 P.M. Motion passed 3/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: March 23 2015
Prepared by: Michelle Nguyen, Senior Accountant
Bruce Delong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
61355 & ACH 251958.10
Pending 61356 - 61384 & ACH 96,398.23
Total Claims $122,356.33
We have also included a payroll summary for the payroll period ending March 8, 2015.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen
Batch: 00001.03.2015 - PAYROLL- 03092015
CITY OF SHOREWOOD
Account Number
Debit Amount
CreditAmount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
52,694.50
CASH AND INVESTMENTS
101 -13 -4101 -0000
6,379.20
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
264.00
0.00
PART' -TIME
101 -13- 4121 -0000
443.98
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
491.14
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,161.97
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
21.29
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,308.64
0.00
FULL-TIME REGULAR
101 -15- 4121 -0000
323.13
0.00
PERA CONTRIB - CITY SHARE
101 -I5- 4122 -0000
307.45
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
471.10
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
15.47
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
4,857.16
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
364.29
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
359.62
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
915.44
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
24.32
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,174.05
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
313.06
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
261.40
0.00
FICA CONTRIB - CITY SHARE
101 -24 -4131 -0000
475.00
0.00
EMPLOYEE INSURANCE - CITY
1.01 -24- 4151 -0000
22.28
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
8,565.30
0.00
FULL -TIME REGULAR
101 -32- 4121 -0000
642.38
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
629.40
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,703.75
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
496.30
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
2,304.68
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
33.73
0.00
OVERTIME
101 -33 -4121 -0000
175.39
0.00
PERA CONTRIB - CITY SHARE
101 -33 -4122 -0000
13942
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
115.04
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
4,270.28
0.00
FULL-TIME REGULAR
101 -52 -4121 -0000
320.27
0.00
PERA CONTRIB - CITY SHARE
PR - G/L Distribution Report (03/10/2015 - 9:40 AM) Page I
Account Number DebitAmount Credit Amount Description
101 -52- 4122 -0000
300.65
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
836.83
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
194.63
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,085.12
0.00
FULL -TIME REGULAR
101 -53- 4102 -0000
135.77
0.00
OVERTIME
101 -53 -4103 -0000
4,280.03
0.00
PART -TIME
101 -53- 4121 -0000
81.38
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
409.91
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
18.10
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
2.15
0.00
WORKERS COMPENSATION
FUND Total:
52,694.50
52,694.50
FUND 201
Southshore Center
201 -00- 1010 -0000
0.00
1,296.56
CASH AND INVESTMENTS
201 -00 -4101 -0000
646.19
0.00
FULL -TIME REGULAR
201 -00 -4102 -0000
125.33
0.00
OVERTIME
201 -00- 4103 -0000
398.00
0.00
PART-TIME
201 -00- 4121 -0000
48.46
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
77.34
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
1.24
0.00
WORKERS COMPENSATION
FUND Total:
1,296.56
1,296.56
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
5,652.10
CASH AND INVESTMENTS
601 -00- 4101 -0000
3,612.35
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
314.88
0,00
OVERTIME
601 -00 -4105 -0000
157.10
0.00
WATER PAGER PAY
601 -00- 4121 -0000
306.34
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
293.85
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
825.63
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
141.95
0.00
WORKERS COMPENSATION
FUND Total:
5,652.10
5,652.10
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
6,373.06
CASH AND INVESTMENTS
611 -00- 4101 -0000
4,507.74
0.00
FULL -TIME REGULAR
611 -00 -4102 -0000
86.91
0.00
OVERTIME
611 -00- 4105 -0000
157.10
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
35638
0.00
PERA CONTRIB - CITY SHARE
611 -00 -4122 -0000
349.09
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
825.63
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
90.21
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (03/10/2015 - 9:40 AM) Page 2
Account Number DebitAmount CreditAmount Description
FUND Total:
6,373.06
6,373.06
FUND 621
Recycling Utility
621 -00 -1010 -0000
0.00
465.67
CASH AND INVESTMENTS
621 -00- 4101 -0000
352.38
0.00
FULL -TIME REGULAR
621 -00 -4121 -0000
26.43
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
20.36
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
66.50
0.00
EMPLOYEE INSURANCE - CITY
FUND Total:
465.67
465.67
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,014.35
CASH AND INVESTMENTS
631 -00- 4101 -0000
800.54
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
60.06
0.00
PERA CONTRIB - CITY SHARE
631 -00 -4122 -0000
57.21
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
90.22
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
6.32
0.00
WORKERS COMPENSATION
FUND Total:
1,014.35
1,014.35
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
66,081.89
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
31,541.14
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
7,738.49
HEALTH INSURANCE PAYABLE
700 -00 -2172 -0000
0.00
3,962.06
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
1,736.28
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
7,393.68
FICA /MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
6,461.57
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
2,901.00
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,131.20
WORKERS COMPENSATION
700 -00- 2179 -0000
0.00
192.00
SEC 125 DEP CARE REIMB PAYABLE
700 -00- 2180 -0000
0.00
412.75
LIFE, INSURANCE
700 -00- 2181 -0000
0.00
745.96
DISABILITY INSURANCE
700 -00- 2182 -0000
0.00
318.32
UNION DUES
700 -00- 2183 -0000
0.00
1,547.44
HEALTH SAVINGS ACCOUNT
FUND Total:
66,081.89
66,081.89
Report Total:
133,578.13
133,578.13
PR - G/L Distribution Report (03/10/2015 - 9:40 AM) Page 3
Accounts Payable
Check Detail
User: Mnguyen
Printed: 03/12/2015 - 1:32PM
Check Number Check Date
Amount
12 - AFSCME COUNCIL 5 - UNION DUES Line Item Account
0 03/09/2015
Inv Mar -2015
Line Item Date Line Item Description
Line Item Account
03/10/2015 PR Batch 00001.03.2015 Union Dues
700 -00- 2182 -0000
318.32
Inv Mar -2015 Total
318.32
0 Total:
318.32
12 - AFSCME COUNCIL 5 - UNION DUES Total:
318.32
5 - EFTPS - FEDERAL W/H Line Item Account
0 03/09/2015
Inv 03092015
Line Item Date Line Item Description
Line Item Account
03/10/2015 PR Batch 0000 1.03.2015 Federal Income Tax
700 -00- 2172 -0000
3,962.06
03/10/2015 PR Batch 0000 1.03.2015 FICA Employee Portion
700 -00- 2174 -0000
2,996.14
03/10/2015 PR Batch 0000 1,03.2015 FICA Employer Portion
700 -00- 2174 -0000
2,996.14
03/10/2015 PR Batch 0000 1.03.2015 Medicare Employee Portion
700 -00- 2174 -0000
700.70
03/10/2015 PR Batch 0000 1.03.2015 Medicare Employer Portion
700 -00- 2174 -0000
700.70
Inv 03092015 Total
11,355.74
0 Total:
11,355.74
5 - EFTPS - FEDERAL W/H Total:
11,355.74
2 - ICMA RETIREMENT TRUST- 302131 -457 Line Item Account
61352 03/09/2015
Inv 03092015
Line Item Date Line Item Descri to ion
Line Item Account
03/10/2015 PR Batch 0000 1.03.2015 Deferred Comp Flat Amount
700 -00- 2176 -0000
2,901.00
Inv 03092015 Total
2,901.00
61352 Total:
2,901.00
2 - ICMA RETIREMENT TRIJST- 302131 -457 Total: 2,901,00
AP -Check Detail (3/12/2015 - 1:32 PM) Page I
Check Number Check Date Amount
11 - MINNESOTA DEPARTMENT OF REVENUE Line Item Account
0 03/09/2015
Inv 03092015
Line Item Date Line Item Description Line Item Account
03/10/2015 PR Batch 0000 1.03.2015 State Income Tax 700 -00- 2173 -0000 1,736.28
Inv 03092015 Total 1- 736.28
0 Total: 1,736.28
11 - MINNESOTA DEPARTMENT OF REVENUE Total: 1,736.28
7 - MINNESOTA LIFE Line Item Account
0 03/09/2015
Inv Mar -2015
Line Item Date Line Item Description Line Item Account
03/10/2015 PR Batch 00001.03.2015 Life Insurance 700 -00 -2180 -0000 396.75
Inv Mar -2015 Total 396.75
0 Total: 396.75
7 - MINNESOTA LIFE Total: 396.75
10 - NCPERS MINNESOTA Line Item Account
61353 03/09/2015
Inv Mar -2015
Line Item Date Line Item Descri tp ion Line Item Account
03/10/2015 PR Batch 0000 1.03.2015 PERA Life 700 -00 -2180 -0000 16.00
Inv Mar -2015 Total 16.00
61353 Total: 16.00
10 - NCPERS MINNESOTA Total: 16.00
9 - PERA Line Item Account
0 03/09/2015
Inv 03092015
Line Item Date Line Item Descrintl0n Line Item Account
03/10/2015 PR Batch 00001.03.2015 MN -PERA Deduction 700 -00- 2175 -0000 3,000.02
03/10/2015 PR Batch 0000 1.03.2015 MN PERA Benefit Employer 700 -00- 2175 -0000 3,461.55
Inv 03092015 Total 6,461.57
0 Total: 6,461.57
AP -Check Detail (3/12/2015 - 1:32 PM) Page 2
Check Number Check Date
9 - PPRA Total:
1 - WELLS FARGO HEALTH BENEFIT SVCS Line Item Account
0 03/09/2015
Inv 03092015
Line Item Date Line Item Description
03/10/2015 PR Batch 00001.03.2015 Health Savings Account
Inv 03092015 Total
0 Total
1 - WELLS FARGO HEALTH BENEFIT SVCS'Total:
Total:
Amount
6,461.57
Line Item Account
700 -00- 2183 -0000 1,547.44
1,547.44
1,547.44
1,547.44
24,733.10
AP -Check Detail (3/12/2015 - 1:32 PM) Page 3
Accounts Payable
Check Detail
User: Mnguyen
Printed: 03/17/2015 - 9:08AM
Check Number Check Date
Amount
597 - MINNESOTA AWWA Line Item Account
61355 03/13/2015
Inv 2015WA -Train
Line Item Date Line Item Description
Line Item Account
03/13/2015 03/31 -04/02 -Water Training -Chris Pounder
601 -00 -4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Joe Lugowski
601 -00- 4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Brett Baumann
601 -00- 4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Bruce Stark
601 -00- 4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Greg F'asehing
601 -00 -4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Dan Randall
601 -00- 4331 -0000
175.00
03/13/2015 03/31 -04/02 -Water Training -Larry Brown
601 -00- 4331 -0000
175.00
Inv 2015WA- Train'I'otal
1,225.00
61355 Total
1,225.00
597 - MINNESOTA AW WA Total:
1,225.00
Total:
1,225.00
AP -Check Detail (3/17/2015 - 9:08 AM) Page 1
Accounts Payable
Computer Check Proof List by Vendor
Uses: Mnlniyen � City of
Printed: 03/19/2015 - 12:23PM Shorewood
Batch: 00005.03.2015 - CC- 03232015
Invoice No
Description
Amount
Payment Acct Number
Fund
Dept
Vendor 598
TOM & SANDY AHLSTROM
Check
2015- Garden
2015- Garden- Silverwood Park
100.00
03/23/2015 101 -53- 4245 -001
General
Recreation
Check Total:
100.00
Vendor 118
APPLIED MAINTENANCE SUPPLIE
Check
96529794
Cable, Ties, Paint Supplies
141.11
03/23/2015 101 -32- 4245 -001
General
Pub Works
Check Total:
141.11
Vendor 479
MARY BABCOCK
Check
2015- Garden
2015- Garden -Manor Park
100.00
03/23/2015 101 -53 -4245 -001
General
Recreation
Check Total:
100.00
Vendor 557
JIM BERDAHL
Check
2015- Garden
2015 - Garden- Freeman Park
100.00
03/23/2015 101 -53- 4245 -001
General
Recreation
Check Total:
100.00
Vendor 129
LAWRENCE BROWN
Check
2015 - Decals
2015- Decals
24.50
03/23/2015 101 -32- 4437 -001
General
Pub Works
Onan Parts -0315
Onan Parts -Fuel Pump Rebuild
86.75
03/23/2015 101 -32- 4221 -001
General
Pub Works
Check Total:
111.25
Vendor 136
CENTERPOINT ENERGY
Check
03022015
20405 Knighsbridge Rd -- 01/21 -02/19
375.48
03/23/2015 601 -00- 4394 -001
Water
Non -Dept
03022015
28125 Boulder Bridge - 01/21 -02/19
375.19
03/23/2015 601 -00- 4396 -001
Water
Non -Dept
03022015
24200 Smithtown Rd - 01/21 -02/19
1,108.56
03/23/2015 101 -32- 4380 -001
General
Pub Works
03022015
5745 Ctry Club & 25200 Hwy -7- 01/21•
107.70
03/23/2015 101 -52- 4380 -001
General
Park Maint
03022015
5755 Country Club Rd - 01/21 -02/19
252.34
03/23/2015 101 -19- 4380 -001
General
Mun Bldg
Check Total: 1219.27
Vendor 143
CITY OF CHANHASSEN
Check
2014- Certified
2014 Water Certified -35- 117- 23- 33 -00.
949.47
03/23/2015 601 -00- 4263 -001
Water
Non -Dept
Check Total:
949.47
Vendor 150
CLASSIC CLEANING COMPANY
Check
21923
City Hall Monthly Svc
495.00
03/23/2015 101 -19- 4400 -001
General
Man Bldg
21924
Public Works Monthly Svc
295.00
03/23/2015 101 -32- 4400 -001
General
Pub Works
Check Total:
790.00
Vendor 159
CULLIGAN BOTTLED WATER (SH
Check
Feb -2015
Drinking Water - Feb
62.25
03/23/2015 101 -19- 4245 -001
General
Mun Bldg
Check Total:
62.25
Vendor 184
GREGORY FASCHING
Check
03/18/2015
Child Care Reimbursement -
600.00
03/23/2015 700 -00- 2179 -001
Payroll
Non -Dept
Check Total:
600.00
Vendor 206
TWILA GROUT
Check
Mar -15 -Fair
Garden Fair Lxpeses
26.53
03/23/2015 201 -00- 4248 -001
SSC
Non -Dept
Mar -15 -Fair
Garden Fair Mileage
37.72
03/23/2015 201 -00- 4331 -001
SSC
Non -Dept
Check Total:
64.25
Vendor 215
HENNEPIN COUNTY INFORMATIC
Check
1000058156
800 Mhz Radio - Feb
111.30
03/23/2015 101 -32- 4321 -001
General
Pub Works
Check Total:
111.30
Accounts Payable
Computer Check Proof List by Vendor
User: Mnguyen City of
Printed: 03/19/2015 - 12:23PM Shorewood
Batch: 00005.03.2015 - CC- 03232015
Invoice No
Description
Amount
Payment Acct Number
Fund
Dept
Vendor 242
LUCINDA KIRCHER
Check
2015- Garden
2015- Garden - Cathcart Park
100.00
03/23/2015101 -53- 4245 -001
General
Recreation
Check Total:
100.00
Vendor 251
LAKE MINNETONKA CONSERVAI
Cheek
1 st Qtr -2015
Quarterly Levy Payment
8,258.00
03/23/2015 101 -11- 4433 -001
General
Council
Check Total: 8,258.00
Vendor 13
LEAGUE OF MINNESOTA CITIES I
Check
29446
2014 Final Audit- Workers Compensatii
5,538.00
03/23/2015 101 -19- 4360 -001
General
Mum ,Bldg
Check Total: 5,538.00
Vendor 259
CLARE T. LINK
Check
2015 -10SWD
Park Commission Meeting - 03/09/15
187.00
03/23/2015 101 -52- 4400 -001
General
Park Maint
Check Total:
187.00
Vendor 268
NORMA & GENE MARTEN
Check
2015- Garden
2015- Garden - Freeman Park Entrance
100.00
03/23/2015 101 -53- 4245 -001
General
Recreation
Check Total:
100.00
Vendor 478
ERIN & SHELLY McGINNIS
Check
2015- Garden
2015- Garden- Freeman Rain Garden
100.00
03/23/2015 1.01 -53- 4245 -001
General
Recreation
Check Total:
100.00
Vendor 277
MEDTOX LABORATORIES, INC.
Check
012015504782
Drug Testing
50.00
03/23/2015 101 -32- 4305 -001
General
Pub Works
Check Total:
50.00
Vendor 283
METRO SALES INC
Check
INV205850
Yearly Coverage- MC302 -Color
185.44
03/23/2015 611 -00- 4351 -001
Sewer
Non -Dept
1NV205850
Quaterly Base Charge -MC302
453.00
03/23/2015 101 -19- 4221 -00t
General
Mon Bldg
INV205850
Yearly Coverage- MC302 -B /W
256.24
03/23/2015 101 -19- 4221 -001
General
Mon Bldg
INV205850
Yearly Coverage- MC302 -Color
185.44
03/23/2015 601 -00- 4351 -001
Water
Non -Dept
Check Total: 1,080.12
Vendor 302
MINNESOTA POLLUTION CONTR
Check
2200100081
Hazardous Waste Generator License
258.00
03/23/2015 101 -32- 4437 -001
General
Pub Works
Check Total:
258.00
Vendor 331
JOSEPH PAZANDAK
Check
Feb - 2015 -Mile
Feb - Mileage
162.15
03/23/2015101 -24- 4331 -001
General
Insp
Menards021515
Furnace Filters - Building
12.83
03/23/2015 101 -19- 4221 -001
General
Mon Bldg
Tree Insp -2015
Tree Inspection- Recertification
40.00
03/23/2015 101 -52- 4433 -001
General
Park Maint
Check Total:
214.98
Vendor 108
REPUBLIC SERVICES No.894
Check
0894 - 00374390E
Monthly Recycling Svc
9,577.20
03/23/2015 621 -00- 4400 -001
Recycling
Non -Dept
Check Total: 9,577.20
Vendor 354
SHOREWOOD TRUE VALUE
Check
123451
Cable Ties & Electrical Tape
10.78
03/23/2015 101 -32- 4245 -001
General
Pub Works
123536
Plumbing Supplies
42.95
03/23/2015 101 -32- 4223 -001
General
Pub Works
Check Total:
53.73
Accounts Payable
Computer Check
Proof List by Vendor
User:
Mnguyen
City of
Printed:
03/19/2015 - 12:23PM
SLdeWOOd
Batch:
00005.03.2015 - CC- 03232015
Invoice No
Description
Amount
Payment Acct Number
Fund
Dept
Vendor 355
SHRED -N -GO INC
Check
44192
Shredded Svc
35.00
03/23/2015 101 -13- 4400 -001
General
Admin
Check Total:
35.00
Vendor 516
SOUTHWEST NEWSPAPERS
Check
1773477
Display Advertising Wedding Page -Lal
314.52
03/23/2015 201 -00- 4246 -001
SSC
Non -Dept
Check Total:
314.52
Vendor 590
STANTEC CONSULTING SERVICE'
Check
887005
Minnetonka Country Club Project
14,174.77
03/23/2015 450 -00- 4302 -00
Comm h2fr
Non -Dept
Check Total: 14374.77
Vendor 446
STATE OF MINNESOTA DEPARTM
Check
272200005M74,
Amesbury Mpal -20405 Knightsbrg
100.00
03/23/2015 601 -00- 4437 -001
Water
Non -Dept
272200006M74,
SE Area MPal -5775 Covington Rd
100.00
03/23/2015 601 -00 -4437 -001
Water
Non -Dept
272200007M74,
Boulder Bridge -28125 Bldr Brdg
100.00
03/23/2015 601 -00 -4437 -001
Water
Non -Dept
272200008M74,
Badger Well -24255 Smithtown Rd
100.00
03/23/2015 601 -00- 4437 -001
Water
Non -Dept
Check Total:
400.00
Vendor 380
TITAN MACHINERY
Check
5535426 -GP
Block
26.50
03/23/2015 101 -32- 4221 -001
General
Pub Works
Check Total:
26.50
Vendor 382
TOLL GAS & WELDING
Check
70001683
Welding Supplies
460.00
03/23/2015 101 -32- 4245 -001
General
Pub Works
Check Total:
460.00
Vendor 386
TWIN CITY WATER CLINIC
Check
6098
Monthly Bacteria Svc
100.00
03/23/2015 601 -00- 4400 -001
Water
Non -Dept
Check Total:
100.00
Vendor 391
US BANK - CORPORATE TRUST SI
Check
3909410
EDA -2007B -Lease Rev Refunding
1,950.00
03/23/2015 308 -00- 4720 -001
EDA Police
Non -Dept
3909412
EDA- 2007A- I,ease Rev Refunding
1,950.00
03/23/2015 307 -00- 4720 -001
EDA W Fire Non -Dept
3909414
E'DA -2007C -Lease Rev Refunding
1,950.00
03/23/2015 309 -00- 4720 -001
EDA E Fire
Non -Dept
Check Total: 5,850.00
Vendor 421
VERIZON WIRELESS
Check
9741525334
S & W Lines - Acct842017386- 02/02 -(
50.29
03/23/2015 601 -00- 4321 -001
Water
Non -Dept
9741525334
S & W Lines - Aect842017386- 02/02 -(
50.28
03/23/2015 611 -00- 4321 -001
Sewer
Non -Dept
9741525334
S & W Lines - Aect842017386- 02/02 -(
50.28
03/23/2015 631 -00- 4321 -001
Storm Water
Non -Dept
Check Total:
150.85
Vendor 415
WARNER CONNECT
Check
29922564
Additional Services Charge -Feb
675.00
03/23/2015 101 -19- 4221 -001
General
Mon Bldg
Check Total:
675.00
Vendor 402
WATER CONSERVATION SERVICI
Check
5836
Watermain Leak Detect - Wedgewood D
278.75
03/23/2015 601 -00- 4400 -001
Water
Non -Dept
Check Total:
278.75
Vendor 408
WM MUELLER & SONS INC
Check
200910
Watermain Break Repair- Amesbury
1,369.19
03/23/2015 601 -00- 4400 -001
Water
Non -Dept
Check Total: 1,369.19
Accounts Payable
Computer Check Proof List by Vendor
User:
Mnguyen
- City of
Printed:
03/19/2015 - 12:2311M
M
Shorewood
Batch:
00005.03.2015 - CC- 03232015
Invoice No
Description Amount
Payment Acct Number
Fund
Dept
Vendor 410
WSB AND ASSOCIATES INC
Check
01459- 690 -29
Smithtown Rd Trail West - Jan 1,120.00
03/23/2015 406 -00- 4620 -001
Trail
Non -Dept
01459 - 700 -27
MCES Foreemain - Jan 267.75
03/23/2015 611 -00- 4680 -00
Sewer
Non -Dept
01459- 760 -20
Valleywood Area Street hnprovement -I 38.25
03/23/2015 404 -00- 4620 -00
Street Cap
Non -Dept
01459- 810 -20
Galpin Lake Trail - Jan 518.00
03/23/2015 406 -00- 4620 -001
Trail
Non -Dept
01459 - 850 -13
Sunnyvale Ln Improvements - Jan 1,255.75
03/23/2015 404 -00- 4620 -00
Street Cap
Non -Dept
01459 - 860 -11
Lift Station No. 11 Rehab - Jan 1,217.00
03/23/2015 611 -00- 4680 -001
Sewer
Non -Dept
01459 -890 -11
Wellhead Protection Plan Amend -Jan 130.25
03/23/2015 601 -00- 4303 -001
Water
Non -Dept
01459 -910 -7
Sealcoat Project -Dec 72.00
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01459 -910 -8
Sealcoat Project -Jan 76.50
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01459 -930 -7
Mill & Overlay - Dec 152.50
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01459 -940 -7
Smithtown Rd Trail East - Jan 13,274.75
03/23/2015 406 -00- 4620 -001
Trail
Non -Dept
01459 -950 -6
Pavement Marking - Dec 145.50
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01459 -950 -7
Pavement Marking - Jan 76.50
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01459 -960 -5
SWAMP Web App - Jan 3,627.00
03/23/2015 631 -00- 4303 -001
Storm Water
Non -Dept
01459 -970 -4
Star Lane & Circle 'hnprovement -Jan 7,928.00
03/23/2015 404 -00- 4620 -00
Street Cap
Non -Dept
01459 -990 -2
Mill & Overlay - Jan 934.50
03/23/2015 404 -00- 4620 -001
Street Cap
Non -Dept
01608 -080 -2
Freeman Park Drainage Analysis -Jan 309.25
03/23/2015 631 -00 -4303 -001
Storm Water
Non -Dept
02925 -030 -2
Apple Road Ravine Restoration -Jan 699.00
03/23/2015 404 -00- 4620 -00
Street Cap
Non -Dept
02925 -040 -2
Boulder Bridge Pond - Jan 3,986.50
03/23/2015 631 -00- 4303 -001
Storm Water
Non -Dept
02925 -050 -1
Gen Eng Svc - Jan 4,000.00
03/23/2015 101 -31- 4400 -001
General
Engineering
02925 -060 -1
Misc. Engineering Support -Jan 1,454.00
03/23/2015 101 -31- 4303 -001
General
Engineering
Check Total: 41.283.00
Vendor 411
XCEL ENERGY
Check
Stmt #44733959`
5700 County Rd 19 - 01/28 -03/01 34.15
03/23/2015 101 -32- 4399 -001
General
Pub Works
Stmt#44733959`
5700 County Rd 19 - Unit Light- 01/28 246.00
03/23/2015 101 -32- 4399 -001
General
Pub Works
Stmt#44871128f
5655 Merry Lane - 02/09 -03/11 20.67
03/23/2015 101 -52- 4380 -001
General
Park Maint
Check Total: 300.82
Vendor 502
ZEP SALES & SERVICE
Check
9001520092
Detergents & Celaning Supplies 113.90
03/23/2015 101 -32- 4245 -001
General
Pub Works
Check Total: 113.90
Total for Check Run: 96,398.23
Total of Number of 39
#6A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Fourth of July Event – Presentation and Request for Support
Meeting Date: March 23, 2015
Prepared by: Bill Joynes, City Administrator
CC: Bruce DeJong, Finance Director
Attachments: Fourth of July event information
Background:
Laura Hotvet, Executive Director of the Excelsior-Lake Minnetonka Chamber of Commerce, will provide a
th
presentation and request for financial support for the upcoming 4 of July event.
Attached is a copy of the PowerPoint presentation which includes the sponsorship levels and schedule
of events.
Financial or Budget Considerations:
The 2015 Shorewood Budget has $5,000 allocated for this event.
Past contributions have been:
$5,000 in 2014
$5,000 in 2013
$5,000 in 2012
$7,500 in 2011
Recommendation/ Action Requested:
Direct staff as to what level of financial support the City Council would like to provide for this event.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
3/19/2015
2015 Presentation to
Local City Councils
How does the 4of July Enhance the
th
Entire South Lake Area?
Volunteers -over 146 volunteers donate their time for this one day
1
3/19/2015
The only public fireworks show over
Lake Minnetonka
The Excelsior –Lake Minnetonka Chamber fundraises
100% of the budget of $150,000 it takes to put on this
annual event
The Firecracker Race is in it’s 38year and is a tradition
th
for all ages. Over 1800 people participated in 2014
Traditions and important civic
partnerships
Local businesses sponsor the race
Important Partnership with
Minnetonka Community Education
2
3/19/2015
Valuable community tradition!
Community
You never know what will happen! This woman’s son
returned from active duty and surprised her at the
representation
Firecracker finish line!
Free entertainment for All
This event touches over 250, 000
Thrilling airshow you can’t see anywhere
people –land, lake, and outreach
else in the Twin Cities Metro Area
3
3/19/2015
Fun for all!
Pure enjoyment for our residents Big Band Orchestra –free and
and visitors!open to the public
Building Important Memories
Favorite day of the summer for
Everyone loves the 4of July!
th
many!
4
3/19/2015
The Commons Park is full all day!
People are enjoying the National
Holiday together!
Families gather for the popsicle
social and to dance to DJ Bill!
Finale!
5
3/19/2015
Full day of Events on the 4
th
most are free to all
Schedule of Events
8:10 AMFirecracker 1 mile run begins at Excelsior
•
Elementary
8:30Firecracker 5K and 10K begins at Excelsior
•
Elementary and ends at the Commons Park
9:00-10:30Sand Sculpture Contest
•
9:30-noonPopsicle Social
•
11:00Water Street Kids’ Parade
•
11:30-1:00 Kids’ Fishing Contest
•
6:00 The Wolverines Big Band performs
•
8:00Lake Minnetonka Airshow begins
•
8:45 Salute to our Veterans and Presentation of the
•
Colors
9:55The National Anthem
•
DuskFireworks Display over Lake Minnetonka
•
Challenges facing the
Chamber in 2015
Increase in safety agency costs -$0 in 2014, to $8500
•
in 2015
Limited sponsorships in the community –businesses
•
are stretched
Need to educate the public how this event is paid for –
•
100% supported by donations and sponsorships
Limited human capital –difficult to get volunteers
•
Costs of Permits, insurance other operational costs
•
rising
Chamber spends 364 days a year fundraising for this
•
cherished holiday
6
3/19/2015
The Chamber’s 2015 Big ASK:
Please consider doubling your annual donation
and build it into your budget
Surrounding Cities donated the following last
•
year:
Deephaven –$1,200 or $.32 per person
–
Greenwood -$1,000 or $1.41 per person
–
Shorewood -$5,000 or $.66 per person
–
Excelsior -$2,000 or $.89 per person
–
Tonka Bay -$1,500 or $.98 per person
–
7
#6B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Recognition of Service – Planning Commissioner Jennifer Labadie
Meeting Date: March 23, 2015
Prepared by: Jean Panchyshyn, City Clerk
Background: Jennifer Labadie served on the Planning Commission prior to being elected to the City
Council. She will be present this evening to receive recognition for her two years of service on
Shorewood Planning Commission from March 1, 2013 to December 31, 2014.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#7A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Recognition of Service – Park Commissioner Jeffrey Ische
Meeting Date: March 23, 2015
Prepared by: Jean Panchyshyn, City Clerk
Background: After his report on the March 10 Park Commission meeting, Jeffrey Ische will be present
to receive recognition for his one year of service on Shorewood Park Commission from March 2014 to
March 2015.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
7A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, MARCH 9, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Hartmann, and IscheCity Council
Liaison Sundberg and City Planner Nielsen
Absent: Dietz and Sawtell
B. Review Agenda
Ische moved to approve the agenda as written. Hartmann seconded the motion. Motion carried 3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of January 13, 2015
nd
Ische moved to approve the minutes of the January 13, 2015 meeting as amended: Page 3, 2 paragraph,
Ische’s comment amended to read: Ische stated it seems the City is progressing at removing the volunteers
from the spruce tree work. Hartmann seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. PROPOSAL FROM MINNETONKA LACROSSE
Steve Well and Jason Landstrom were present representing the Minnetonka LaCrosse Board. Jason stated
their organization is looking for permanent field space at a City park. He noted lacrosse is the fastest
growing sport in the state. The organization is prepared to make a major investment in the field. They
would like to have exploratory meetings to begin the process.
Commissioners and lacrosse representatives discussed a possible joint venture. Jason stated there is a
growth of 400-600 participants.
Jason thanked them for letting them take the time to listen.
Ische asked if the field would be used in the fall as well. Jason stated they would practice in the fall. The
young ages might possibly use them for football.
Ische asked if the field dimensions for football would be satisfactory for lacrosse. It was indicated that it
would.
Construction timing was discussed.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
PAGE 2 OF
Ische asked what kind of financial commitment is proposed. The cost of installing a field has not been
determined.
Nielsen stated staff can talk to WSB about the difference in preparation for a grass vs. turf fields. He
believed the base would be different. Hartmann stated the life of a field should also be determined.
Mangold asked if a recommendation should be made to the City Council at this point. Nielsen stated it
could be an option. He stated it is something to look at and solves a lot of issues. He stated this is an
exciting proposal.
Ische recommended the City Council talk with Minnetonka Lacrosse to begin a cooperative venture
to build a turf field at an appropriate location. Hartmann seconded the motion. Motion carried 3-0.
5. DISCUSS HOCKEY RINK AT FREEMAN
Nielsen stated we have talked a lot about the rink at Badger and relocating it to Freeman. The direction has
been to remove it. We’ve explored helping Tonka Bay with their rink, and they are not interested in doing
that. A couple options for a location at Freeman were explored. Unfortunately, one of the best spots
would be where utilities are located which would not work. The possibility of portable boards on the
parking lot was also explored. There was also discussion about whether a hard surface was needed under
this. Since that time, we have met with hockey representatives who reported they don’t use the rink we’ve
got because of the fee they are charged. They encouraged us to have a smaller hockey rink which opens up
new possibilities.
Nielsen reviewed the location of the layout of Freeman Park. The possibility of a north/south location on
the parking lot was discussed. He stated he would suggest staff talk to the hockey representatives again
about the size and location. Cost estimates could then be prepared. He did review the current costs of a
portable system for a rink. He also noted a hard surface is not required under the portable rink. He also
discussed installation, storage needs, and issues involved with moving the rink to Freeman from Badger.
He also explained Eddy Station would need to be partitioned off where food surface is located. Hartmann
asked if that would be permanent. Nielsen stated both options would be researched – both a permanent
partition and a temporary partition.
Nielsen stated the parking space ballards would need to be moved as well should the rink be relocated.
Mangold stated the parking lot slope would need to be regraded in order to have a level rink. Nielsen stated
grading would be cheaper than any paving of the area.
Ische suggested the rink could also be located on the ball field. Nielsen stated he was unaware of what kind
of damage a rink would do the grass. Ische stated a liner would be needed to keep any moisture off the
grass should the rink be moved to the ball field location.
Ische recommended having a discussion with the hockey association before any decision is made on the rink
size. Nielsen stated they are the ones who recommended the smaller size.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
PAGE 3 OF
Hartmann stated we have also looked at a location on the grassy area closer to Eddy Station. She was also
concerned about whether lights would be acceptable. Nielsen stated there won’t be any reason to have a
rink if lights are not used.
Mangold stated this needs to be done so it is a long term feature. He stated he prefers the parking lot
location.
Commissioners discussed the full vs. half board systems.
Mangold asked what the timeline and direction for this item. Nielsen stated there isn’t a rush, but
something needs to be done before something happens at Badger. Ische believed this is the final “cog” in
the Badger and Minnetonka Country Club development. Nielsen stated we can continue to look at options.
Mangold stated there is a grand idea of what can be done at the Country Club site. For now, we should
continue on the feasibility of having the rink in the parking lot at Freeman. Nielsen stated he would view
different options with vendors and create more-defined options.
6. COMMUNITY GARDENS
Mangold stated this has been an on-going discussion to expand the skate park to whatever the demand will
be for gardens. Nielsen stated the garden is fully rented for this season. He stated fencing continues to be
an issue for renters. An extension is planned at the skate park to meet demand for gardeners.
Nielsen stated the Freeman Park site is almost completely rented. There is a potential expansion area in an
area where ash trees will be coming out. In the meantime, the Council expressed an interest in providing
water. Fencing may be another option. Hartmann agreed fencing is an issue. She stated she would be
more interested in providing water at Freeman. Mangold stated it wouldn’t make sense to fence in the
orientation that currently exists. He asked a solid cost for water be provided. Nielsen stated a cost for this
year could be requested from the contractor that provided a cost a year ago. He stated an alternate layout
could also be provided that anticipates the ash tree removal. Ische asked if the people who use the plots
what would be their first priority – fencing or water – and does the City have the funds to do both. Nielsen
will return with a better layout and cost estimates for water.
7. MOVIE IN THE PARK
Options for movies were reviewed. Hartmann stated Into the Woods should not be selected. Ische stated it
is difficult to find a movie that would appeal to all ages. Mangold stated a newer movie would draw a
larger crowd than another choice. Big Hero 6 was selected.
8. APPOINT CHAIR AND CO-CHAIR
Mangold stated he is happy to continue as Chair.
Ische moved, Hartmann seconded to appoint Mangold as Chair. Motion carried 3-0.
Hartmann stated she would continue as Co-Chair.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
PAGE 4 OF
Ische moved, Mangold seconded to appoint Hartmann as Co-Chair. Motion carried 3-0.
9. DETERMINE LIAISONS FOR COUNCIL MEETINGS
Liaisons for the next Council meetings were selected.
March 23 - Ische
April 27 – Hartmann
May – Paul ???
June – Mangold
July - Dietz
10.NEW BUSINESS
Mangold stated there have been two meetings for the Country Club property development advisory group.
Nielsen stated there are 26 people on the advisory group. He stated there is information on the website
under “Mind Mixer”.
Mangold stated there will be a clear direction for the development by the end of May.
11. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Nielsen updated the Commission on recent City Council actions.
B. Staff
12. ADJOURN
Hartmann moved, Ische seconded, to adjourn the Park Commission Meeting of March 9, 2015 at
8:22 p.m. Motion carried .
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
#8A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Smithtown Road Trail/Sidewalk Project – Status and Authorize Acquisition of
Easements/Right-of-Way
Meeting Date: 23 March 2015
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Attachment 1 – Draft Council Resolution
Policy Consideration: Should the City Council adopt a resolution authorizing acquisition of
easements/right-of-way for the Smithtown Road (East) Trail/Sidewalk Project?
Background: The next step in the process for the Smithtown Road (East) Trail/Sidewalk project is for the
City Council to authorize the acquisition of easements. A resolution to that effect is attached as
Attachment 1.
Financial or Budget Considerations: Council has already authorized WSB and Associates to begin the
work necessary to acquire the easements. We will have additional information on the costs of doing so
upon receipt of the property appraisals.
Options: Approve the attached resolution; modify the resolution; do nothing.
Recommendation / Action Requested: Staff recommends adoption of the attached resolution.
Next Steps and Timelines: Upon approval of the attached resolution, the next step will be staking of
easements, then meetings between the property owners and the right-of-way agents.
Connection to Vision / Mission: Healthy environment and attractive amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHOREWOOD
AUTHORIZING ACQUISITION OF REAL PROPERTY IN
ACCORDANCE WITH MINN. STAT. § 117.042
SMITHTOWN ROAD (EAST) TRAIL/SIDEWALK PROJECT
RECITALS
WHEREAS,
the City of Shorewood (the “City”) is a statutory city organized and existing
under the laws of the State of Minnesota with all powers, rights and authority of a statutory city and is
a public body corporate and politic; and
WHEREAS,
the City has the authority to acquire real property by condemnation in
accordance with Minn. Stat. § 412.211, and Ch. 117; and
WHEREAS,
pursuant to Resolution No. 10-031, the City adopted the Shorewood
Comprehensive Plan Update ("Comprehensive Plan") on June 4, 2010; and
WHEREAS,
pursuant to Resolution No. 11-054, the Shorewood City Council adopted
the Trail Plan Implementation Report (the “Trail Plan”) on October 10, 2011; and
WHEREAS,
the Comprehensive Plan identifies the areas within the corporate limits of
the City of Shorewood which are planned to be designated for future trails and sidewalks; and
WHEREAS,
the City has determined it is in the best interests of the public safety of its
residents to construct trails and sidewalks in designated rights-of-way to separate pedestrians,
cyclists and motor vehicles; and
WHEREAS,
the Trail Plan identified Smithtown Road east of the South Lake
Minnetonka Regional Trail as a first priority trail/sidewalk project; and
WHEREAS,
City staff has been engaged in ongoing efforts to acquire the necessary
rights-of-way and easements for the construction of the Smithtown Road East Trail/Sidewalk
improvements; and
WHEREAS,
the City deems it necessary to public safety and convenience to acquire
the necessary rights-of-way and easements in order to complete the construction of the
Smithtown Road East Trail/Sidewalk Project and to further the objectives of the
Comprehensive Plan and the Trail Plan by developing and establishing public trails and
sidewalks.
1
4826-0222-7234.1
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood:
1.In order to carry out the purposes and objectives of the Comprehensive Plan
and the Trail Plan, and to complete the construction of the Smithtown Road East
Trail/Sidewalk Project, it is necessary to acquire temporary construction and permanent
right-of-way easements to certain real property identified in Exhibit A attached hereto ("Real
Property").
2.The acquisition of the Real Property by the exercise of the power of eminent
domain in the manner provided for by Minnesota Statutes Chapter 117 serves a public
purpose and is deemed to be necessary to further the objectives of the Comprehensive Plan
and the Trail Plan.
3.The City of Shorewood deems it necessary for the purposes of completing
the construction of the Smithtown Road East Trail/Sidewalk Project, and generally
providing for the health, safety, and welfare of its citizens to acquire said Real Property.
4.Because the construction of the Smithtown Road East/Sidewalk Project is to
begin in September 2015, prior to the time by which court-appointed commissioners could
reasonably be expected to render their award for the taking of the Real Property, the City of
Shorewood deems it necessary to proceed without delay under the “quick-take” statute set
forth in Minn. Stat. § 117.042 to pay to the owners or into court a sum of money to secure
compensation to the owners of the real property, which amount shall be equal to the city's
approved appraisal value as determined by City staff.
5.The City of Shorewood staff is hereby authorized and directed to execute all
documents and contracts necessary to acquire the Real Property from the owners identified
in Exhibit A, which actions include the specific authorization to: (a) obtain appraisals of the
damage assessments of the real property interests to be acquired; (b) make written offers to
affected property owners and negotiate such offers to a successful conclusion; (c) acquire
the real property interests needed at the appraised value plus additional damages, if any, as
approved by the City Administrator; and (d) in circumstances where negotiation proves to
be unsuccessful or has already proven to be unsuccessful, exercise eminent domain to
acquire the real property interests needed under the procedures provided for in applicable
Minnesota Statutes, and in compliance with all requirements of said statutes, including
using the quick take procedure set forth in Minn. Stat. § 117.042.
6.At all times during and after construction reasonable ingress and egress shall
be maintained and permitted to the Real Property.
7.To the extent that temporary easements are being acquired as set forth
herein, the duration of the temporary easements shall expire no later than November 30,
2016.
2
4826-0222-7234.1
8.City staff is further authorized and directed to take all actions necessary to
implement this authorization including obtaining appraisals or minimum damage
assessments of all property interests to be acquired and retaining legal counsel to assist in
commencing condemnation. Any actions previously taken by staff in this regard are hereby
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this
23rd day of March 2015.
__________________________________
Scott Zerby, Mayor
ATTEST:
_______________________________________
Jean Panchyshyn, City Clerk
3
4826-0222-7234.1
EXHIBIT A
#9B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Star Lane and Star Circle Improvements, City Project 14-11;
Meeting Date: March 23, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution 15- , Approve Plans and Specifications, Authorize Advertisement for Bids
Background:
The City Council authorized preparation of plans and specifications for the Star Lane and Star Circle
Improvements, City Project 14-11 on January 12, 2015. The proposed improvements include sanitary
sewer inflow and infiltration improvements to manholes, watermain extension, street reconstruction,
storm sewer and restoration. The watermain extension is included in the plans and specifications as an
alternate for bidding to provide contract pricing and flexibility to the City when considering bids.
This project includes a shallow filtration basin within the ditch of Smithtown Road, west of Star Lane to
provide water quality treatment as part of the Smithtown Road East Sidewalk Extension Project.
WSB is nearly complete with the plans, the final project specifications and opinion of probable
construction cost, which will be available at City Hall for public viewing. Plans will be sent to the MCWD
for erosion control permitting and City staff for review and comment. The advertisement will be placed
in the City Official Publication, Finance and Commerce and on QuestCDN.com.
Financial or Budget Considerations:
The Feasibility Report opinion of probable project cost is $1,056,800 including the watermain extension.
The project is proposed to be funded from the Street Reconstruction Fund, Storm Water Fund, Sanitary
Sewer Fund, and assessments for the watermain extension.
Recommendation / Action Requested:
Staff recommends Council approves a Resolution, approving plans and specifications and authorizing
advertisement for bids for the Star Lane and Star Circle Improvements, City Project 14-11.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15-___
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENTS FOR BIDS
FOR STAR LANE AND STAR CIRCLE IMPROVEMENT PROJECT
CITY PROJECT 14-11
WHEREAS
, the City of Shorewood authorized preparation of plans and specifications for
the Star Lane and Star Circle Improvements, City Project 14-11 on January 12, 2015; and
WHEREAS
, the City Council has directed the engineer to include the watermain extension
as an alternate bid in the plans and specifications; and
WHEREAS
, the City Engineer has prepared Plans and Specifications for the Star Lane and
Star Circle Improvements, City Project 14-11 on January 12, 2015.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood,
Minnesota:
1.The Plans and Specifications were prepared by the City Engineer for such
improvement. Said Plans and Specifications are hereby approved and shall be filed
with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper and
according to Minnesota State Law an advertisement for bids, upon the making of
such improvement under such approved plans and specifications. The advertisement
shall be published for 3 weeks, shall specify the work to be done, shall state that bids
will be opened and considered by the city at the specified time and date, in the City
Hall Council Chambers, and that no bids will be considered unless sealed and filed
with the Clerk and accompanied by a cash deposit, cashier’s check, bid bond, or
certified check payable to the Clerk for 5 percent of the amount of each bid.
rd
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 23 day
of March, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#9C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Accept Proposal for Professional Services, Excelsior Boulevard Trail Slope
Stabilization Design
Meeting Date: March 23, 2015
Prepared by: Paul Hornby, City Engineer
Reviewed by:
Attachments: Proposal by Stantec, Slope Stabilization illustration
Policy Consideration: Should the City Council enter into a contract with Stantec to prepare
quote documents and design for the TH 7 embankment slope stabilization for the Excelsior
Boulevard Trail Extension?
Background: On December 8, 2014, Council was informed of soil stability issues with the
construction of a retaining wall to support the TH 7 embankment upslope of the Excelsior
Boulevard Trail Extension project as part of the MCES improvements.
The MCES provided additional geotechnical review and alternatives to the retaining wall.
Council direction was to pursue the design of the vegetated slope stabilization alternative
instead of the retaining wall.
Staff has since been working with the MCES and MnDOT to determine permitting requirements,
amendment to the MnDOT Cooperative Agreement and reviewing other trail modifications that
may avoid the slope stabilization on MnDOT right of way. Staff has since determined:
1.Slope impacts to the TH 7 right of way cannot be avoided with trail construction
2.The MCES construction contract has a completion date in June, however this can be
extended if needed
3.MnDOT will require a permit submittal for this work in their right of way
4.MnDOT allows slope stabilization projects within their right of way
5.MnDOT may allow an amendment to the existing Cooperative Construction Agreement
with the City.
Staff has requested that the MCES consultant provide a proposal to prepare bid documents
sufficient for requesting and receiving quotes from the current MCES contractor as part of the
project. Stantec is the consultant providing design and construction services for the MCES.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Stantec has provided a proposal to provide professional services for the design and
construction of a permanent slope stabilization solution for the Excelsior Boulevard Trail
Extension improvements. Stantec proposes to prepare construction plans and technical
specifications for the ARVS slope work to be performed for issuing to the MCES contractor for
change order pricing and construction.
Stantec has proposed an hourly not to exceed fee of $9,800 for the preparation of the plan and
specification preparation and $10,200 for the construction phase services. The total fee is not
to exceed $20,000 without prior City authorization.
The proposal also provides that the City will obtain permits and agreement amendments with
MnDOT for the construction of this improvement in MnDOT right of way.
Options:
1.Accept the proposal, as presented.
2.Reject the proposal and provide staff with alternative direction.
Recommendation:
Staff is recommending that Council approve the Professional Services Proposal provided by
Stantec for preparation of slope stabilization bid documents for the Excelsior Boulevard Trail
project.
#10A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Request for Council to Complete a Lake Minnetonka Communications
Commission Survey
Meeting Date: March 23, 2015
Prepared by: Bill Joynes, City Administrator
Attachments: LMCC Survey
Background:
Lake Minnetonka Communications Commission Operations Manager Jim Lundberg is requesting the
attached survey be completed by the City Council (one survey per city). He is requesting the survey be
returned by April 2.
Recommendation/ Action Requested:
If Council decides to complete the survey, staff will forward the completed survey to Mr. Lundberg.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
Jean Panchyshyn
Subject:FW: LMCC Services Survey
Attachments:2015 LMCC Survey 02-21-15.doc
From: Jim Lundberg [mailto:jim@lmcc-tv.org]
Sent: Tuesday, February 24, 2015 11:23 AM
To: 'Dana Young'; 'Kristi Luger'; Greenwood; 'Toni Hirsch'; Maple Plain (tmelvin@mapleplain.com); Loretto;
sgriffin@ci.minnetonka-beach.mn.us; 'sweske@longlakemn.gov'; 'bjoynes@ci.shorewood.mn.us'; 'Daniel Tolsma';
'BrendaFisk@st-bonifacius.mn.us'; Woodland
Cc: Paul Skrede; Deb Kind; 'marvdjohnson@gmail.com'; 'dchillstrom@longlakemn.gov'; 'kkoch@ci.loretto.mn.us'; Scott
Zerby; Bruce Williamson; Rick Weible; Jim Doak; 'mgaylord@ci.excelsior.mn.us'; 'rskalla00@gmail.com'; Jerry Young
(Centricsoftware@yahoo.com)
Subject: LMCC Services Survey
Dear Member City,
The Lake Minnetonka Communications Commission is constantly striving to provide the best possible services
for all of our Member Cities.
To assist us with better understanding your needs, attached, please find a short survey that we would like your
(one per city council)
City to complete and return by April 2, 2015 to jim@lmcc-tv.org or to LMCC, 4071
Sunset Drive, PO Box 385 Spring Park, MN 55384.
Please feel free to call or e-mail me if you have any questions.
We thank you for your continued support!
Jim Lundberg
Operatons Manager
LMCC
(952)471-7125 x104
1
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Re: Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Prepared by Paul Hornby and Brad Nielsen 3/9/15 update
Galpin Lake Road Walkway Schedule – PROJECT IS POSTPONED TO 2016
Planning Commission recommendation to Council re trail segment for following year
Council authorizes preparation of survey and Feasibility Report
Survey (30 days) – May
Feasibility Report (30 days) – June
Planning Commission review of feasibility report and trail walk – July
Planning Commission recommendation to Council re Feasibility Report
Council approves Feasibility Report
Planning Commission holds Neighborhood Meeting (Open House)
Council award of land acquisition services and authorizes preparation of Plans and Specifications
Preparation of Plans and Specifications (90 days)
95% Complete submittal to MnDOT 7/01/14
MnDOT Review Complete 7/31/14
CC Authorization to Advertise for bids 6/23/14
Open Bids 8/19/14
CC consideration of Award 8/25/14
Land Acquisition Process (start approx. mid-way through plans and specs)
Land Acquisition process not required due to design modifications
o
Individual temporary easements or rights of entry may be required
o
Reduces project schedule
o
10/30/14
Neighborhood post-bid meeting
N/A
City possession of easements/letter of compliance
Groundbreaking Ceremony TBD
Begin Construction TBD
Construction substantially complete – Phase 1 Construction TBD
Construction substantially complete – Phase 2 Construction TBD
Ribbon Cutting Ceremony TBD
Restoration complete TBD
Page 2
Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule
6/03/14
Planning Commission recommendation to Council re trail segment for following year
6/23/14
Council authorizes preparation of survey and Feasibility Report
/14/14 – 9/10/14
Survey (30 days) – (In Process) 7
/18/14–10/10/14
Feasibility Report (30 days) – 8
10/21/14
Planning Commission review of feasibility report and trail walk
10/21/14
Planning Commission recommendation to Council re Feasibility Report
10/27/14
Council approves Feasibility Report
10/30/14
Planning Commission holds Neighborhood Meeting (Open House)
12/08/14
Council award of land acquisition services and authorizes preparation of Plans
and Specifications
12/11/14 -
Preparation of Plans and Specifications (90-120 days)
4/10/15
2/1/15 -
Land Acquisition Process (start approx. mid-way through plans and specs)
8/31/15
Complete parcel descriptions and legal descriptions
o
Review proposed easements with staff/attorney
o
Letters to property owners regarding survey staking
o
Field stake proposed easements for Appraiser/RW Agent
o
Easement viewing – parcel owner and RW Agent on-site
o
Appraisal information
o
Appraisal review
o
Council considers resolution to authorize staff to make offers and eminent domain schedule
o
Prepare and deliver offers to parcel owners
o
3/23/15
Begin eminent domain action
5/19/15
Neighborhood informational meeting (Open House)
Council approves Plans and Specifications and authorizes ad for Bids 7/27/15
8/21/15
Receive bids for construction
8/24/15
City possession of easements/letter of compliance
Council awards Construction Contract 8/24/15
8/27/15
Neighborhood preconstruction meeting
Groundbreaking Ceremony 8/27/15
9/07/15
Begin Construction
6/30/16
Construction substantially complete
Ribbon Cutting Ceremony 6/30/16
6/15/16
Restoration complete