041415 Park Comm Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, APRIL 14, 2015 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Hartmann(April)____
Mangold(June)____
Dietz(July) ____
Sawtell_____
Stelmachers(May) ____
B. Review Agenda
C Introduction of New Park Commissioner
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of March 10, 2015 – (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. PRESENTATION BY ATTORNEY KEANE ON OPEN MEETING LAW
5. LANDSCAPE STANDARDS
- (Att.-#5)
6. SCHEDULE PARK TOURS
- (Att.-#6)
7. BOY SCOUT PROJECT LIST
- (Att.-#7)
8. OPTIONS REGARDING HOCKEY RINK AT FREEMAN
9. COMMUNITY GARDENS -LAYOUT AND COST ESTIMATES FOR WATER
-
(Att.-#9)
10. NEW BUSINESS
11. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
12. ADJOURN
Liaison for City Council Meeting on April 27 is Commissioner Hartmann
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, MARCH 9, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Hartmann, and IscheCity Council
Liaison Sundberg and City Planner Nielsen
Absent: Dietz and Sawtell
B. Review Agenda
Ische moved to approve the agenda as written. Hartmann seconded the motion. Motion carried 3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of January 13, 2015
nd
Ische moved to approve the minutes of the January 13, 2015 meeting as amended: Page 3, 2 paragraph,
Ische’s comment amended to read: Ische stated it seems the City is progressing at removing the volunteers
from the spruce tree work. Hartmann seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. PROPOSAL FROM MINNETONKA LACROSSE
Steve Well and Jason Landstrom were present representing the Minnetonka LaCrosse Board. Jason stated
their organization is looking for permanent field space at a City park. He noted lacrosse is the fastest
growing sport in the state. The organization is prepared to make a major investment in the field. They
would like to have exploratory meetings to begin the process.
Commissioners and lacrosse representatives discussed a possible joint venture. Jason stated there is a
growth of 400-600 participants.
Jason thanked them for letting them take the time to listen.
Ische asked if the field would be used in the fall as well. Jason stated they would practice in the fall. The
young ages might possibly use them for football.
Ische asked if the field dimensions for football would be satisfactory for lacrosse. It was indicated that it
would.
Construction timing was discussed.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
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Ische asked what kind of financial commitment is proposed. The cost of installing a field has not been
determined.
Nielsen stated staff can talk to WSB about the difference in preparation for a grass vs. turf fields. He
believed the base would be different. Hartmann stated the life of a field should also be determined.
Mangold asked if a recommendation should be made to the City Council at this point. Nielsen stated it
could be an option. He stated it is something to look at and solves a lot of issues. He stated this is an
exciting proposal.
Ische recommended the City Council talk with Minnetonka Lacrosse to begin a cooperative venture
to build a turf field at an appropriate location. Hartmann seconded the motion. Motion carried 3-0.
5. DISCUSS HOCKEY RINK AT FREEMAN
Nielsen stated we have talked a lot about the rink at Badger and relocating it to Freeman. The direction has
been to remove it. We’ve explored helping Tonka Bay with their rink, and they are not interested in doing
that. A couple options for a location at Freeman were explored. Unfortunately, one of the best spots
would be where utilities are located which would not work. The possibility of portable boards on the
parking lot was also explored. There was also discussion about whether a hard surface was needed under
this. Since that time, we have met with hockey representatives who reported they don’t use the rink we’ve
got because of the fee they are charged. They encouraged us to have a smaller hockey rink which opens up
new possibilities.
Nielsen reviewed the location of the layout of Freeman Park. The possibility of a north/south location on
the parking lot was discussed. He stated he would suggest staff talk to the hockey representatives again
about the size and location. Cost estimates could then be prepared. He did review the current costs of a
portable system for a rink. He also noted a hard surface is not required under the portable rink. He also
discussed installation, storage needs, and issues involved with moving the rink to Freeman from Badger.
He also explained Eddy Station would need to be partitioned off where food surface is located. Hartmann
asked if that would be permanent. Nielsen stated both options would be researched – both a permanent
partition and a temporary partition.
Nielsen stated the parking space ballards would need to be moved as well should the rink be relocated.
Mangold stated the parking lot slope would need to be regraded in order to have a level rink. Nielsen stated
grading would be cheaper than any paving of the area.
Ische suggested the rink could also be located on the ball field. Nielsen stated he was unaware of what kind
of damage a rink would do the grass. Ische stated a liner would be needed to keep any moisture off the
grass should the rink be moved to the ball field location.
Ische recommended having a discussion with the hockey association before any decision is made on the rink
size. Nielsen stated they are the ones who recommended the smaller size.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
PAGE 3 OF
Hartmann stated we have also looked at a location on the grassy area closer to Eddy Station. She was also
concerned about whether lights would be acceptable. Nielsen stated there won’t be any reason to have a
rink if lights are not used.
Mangold stated this needs to be done so it is a long term feature. He stated he prefers the parking lot
location.
Commissioners discussed the full vs. half board systems.
Mangold asked what the timeline and direction for this item. Nielsen stated there isn’t a rush, but
something needs to be done before something happens at Badger. Ische believed this is the final “cog” in
the Badger and Minnetonka Country Club development. Nielsen stated we can continue to look at options.
Mangold stated there is a grand idea of what can be done at the Country Club site. For now, we should
continue on the feasibility of having the rink in the parking lot at Freeman. Nielsen stated he would view
different options with vendors and create more-defined options.
6. COMMUNITY GARDENS
Mangold stated this has been an on-going discussion to expand the skate park to whatever the demand will
be for gardens. Nielsen stated the garden is fully rented for this season. He stated fencing continues to be
an issue for renters. An extension is planned at the skate park to meet demand for gardeners.
Nielsen stated the Freeman Park site is almost completely rented. There is a potential expansion area in an
area where ash trees will be coming out. In the meantime, the Council expressed an interest in providing
water. Fencing may be another option. Hartmann agreed fencing is an issue. She stated she would be
more interested in providing water at Freeman. Mangold stated it wouldn’t make sense to fence in the
orientation that currently exists. He asked a solid cost for water be provided. Nielsen stated a cost for this
year could be requested from the contractor that provided a cost a year ago. He stated an alternate layout
could also be provided that anticipates the ash tree removal. Ische asked if the people who use the plots
what would be their first priority – fencing or water – and does the City have the funds to do both. Nielsen
will return with a better layout and cost estimates for water.
7. MOVIE IN THE PARK
Options for movies were reviewed. Hartmann stated Into the Woods should not be selected. Ische stated it
is difficult to find a movie that would appeal to all ages. Mangold stated a newer movie would draw a
larger crowd than another choice. Big Hero 6 was selected.
8. APPOINT CHAIR AND CO-CHAIR
Mangold stated he is happy to continue as Chair.
Ische moved, Hartmann seconded to appoint Mangold as Chair. Motion carried 3-0.
Hartmann stated she would continue as Co-Chair.
PARK COMMISSION MINUTES
TUESDAY, MARCH 9, 2015
4
PAGE 4 OF
Ische moved, Mangold seconded to appoint Hartmann as Co-Chair. Motion carried 3-0.
9. DETERMINE LIAISONS FOR COUNCIL MEETINGS
Liaisons for the next Council meetings were selected.
March 23 - Ische
April 27 – Hartmann
May – Paul ???
June – Mangold
July - Dietz
10.NEW BUSINESS
Mangold stated there have been two meetings for the Country Club property development advisory group.
Nielsen stated there are 26 people on the advisory group. He stated there is information on the website
under “Mind Mixer”.
Mangold stated there will be a clear direction for the development by the end of May.
11. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Nielsen updated the Commission on recent City Council actions.
B. Staff
12. ADJOURN
Hartmann moved, Ische seconded, to adjourn the Park Commission Meeting of March 9, 2015 at
8:22 p.m. Motion carried .
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
5
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331
Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: planning @ci.shorewood.mn.us
PLANNING AND PROTECTIVE INSPECTIONS
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 10 April 2015
RE: Maintenance Standards — City Parks
FILE NO. Parks (Admin)
Last Fall, the Park Commission reviewed a draft set of standards for maintenance of City park
property. After lengthy discussion, the Commission established standards for various levels of
service. The revisions to the original draft are attached. Deletions are shown with s*rRts and
additions are shown in italics.
The Commission also agreed that instead of classifying parks entirely into one level of service,
individual parks may have different levels of service, depending on the various activities in the
park. For example, ball fields would always have a Level I level of service, but a common area may
have a lesser level. Staff will present an example of how that might look at Tuesday night's
meeting.
Cc: Bill Joynes
Kris Sundberg
City Property — Level of Service I
Characterized by the following:
1. Mowing: Mowing is performed every eight- to -t en days, maoe once twice a
week.
2. Playground Inspection: Performed ever - y other- wee monthly.
3. Trash/Restroom (Custodial): Trash is picked up every other day and garbage
cans are emptied every other day. Restrooms are cleaned every day, but not
twice on weekends.
4. Aerate/Fertilize: Aerating is completed two times each year for ball fields
and once a year for other common turf areas. and (Fertilizing is completed
three times each year, including trees, shrubs, and flowers. Filling in of
damaged areas will completed in conjunction with aerating.
5. Weed Control: Spraying is conducted every other wee twice a year for ball
fields and once a year for other common turf areas, or when weeds become
visible to the public.
6. Tree Care: Tree management and trimming takes place three times es eae.h
twice a year and after storms. Needed repairs due to weather and /or
vandalism will take place when sehe ule a4lows within ten days of discovery
of the damage.
7. Irrigation: Irrigation is automated and scheduled based on season and plant
material. Response to dry turf-, broken lines, dying pla-p s is based on wor*'
demand. Irrigation systems are inspected monthly.
8. Hard Surface Area: Cleared of debris and inspected for vandalism every
other week. Hard surface is defined as walkways, parking lots, concrete
picnic areas, sport courts and buildings.
9. Pest Control: Visual check two times a month and control pests and rodents
as work sehe ule N° when a problem occurs.
4 -10 -15
10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message
Boards: Week4 Monthly inspections of equipment and park amenities with
repairs identified in the top five priorities.
11. Winter Maintenance /Snow Removal. Snow is to be removed from park
parking lots and skating rinks once streets and sidewalks have been cleared.
4 -10 -15
City Property — Level of Service II
Characterized by the following:
1. Mowing: Mowing is performed every ten to fourtee eight days.
2. Playground Inspection: N/A
3. Trash/Restroom (Custodial): Trash is picked up three times a week and
garbage cans are emptied three times each week. Restrooms are cleaned
three times each week.
4. Aerate/Fertilize: Aerating is completed one time each year and fertilizing is
completed two times each year, including trees, shrubs, and flowers.
5. Weed Control: Spraying is conducted one time per m ^ once a year; some
weeds will remain visible to the public.
6. Tree Care: Tree management and trimming takes place two times each year
and after storms. Needed repairs due to weather and /or vandalism will take
place when sehe ul e a4low^ within ten days of discovery of the damage.
7. Irrigation: Irrigation may be automated and is scheduled based on season and
plant material. Response to dfy tuff-, broken dying plants is bas °G�II
work dem Irrigation systems are inspected monthly.
8. Hard Surface Area: Cleared of debris and inspected for vandalism one time
per month. Hard surface is defined as walkways, parking lots, concrete
picnic areas, sport courts and buildings.
9. Pest Control: Check one time per month and control pests and rodents as
work sehe ule p°,.,,. i when a problem occurs.
10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message
Boards: Inspections every other- wee monthly, with repairs and emergencies
fixed based upon the problem and work sehed l° when a problem occurs.
4 -10 -15
City Property — Level of Service III
Characterized by the following:
Mowing: Mowing is performed one time per month.
2. Playground Inspection: N/A
3. Trash/Restroom (Custodial): Trash is picked up one time each week.
4. Aerate/Fertilize: Aerating and fertilizing is completed one time each year,
including trees, shrubs, and flowers.
5. Weed Control: Spraying is conducted one time each der year, weeds
may remain visible to the public.
6. Tree Care: Tree management and trimming takes place one time each year.
Needed repairs will take place w4ie„ sehe'ule allows when problems are
discovered.
7. Irrigation: Irrigation may require hand watering. Response to dry turf,
broken lines, dying plants is not a priority.
8. Hard Surface Area: Cleared of debris and inspected for vandalism every
couple of months. Hard surface is defined as walkways, parking lots,
concrete picnic areas, sport courts and buildings.
9. Pest Control: Control pests and rodents only when hazardous to the public.
10. Preventative /Safety Checks; Signage, Lighting, Landscaping and Message
Boards: Inspections every othe • wee monthly, with repairs based upon the
problem and work schedule.
4 -10 -15
CITY OF SHOREWOOD
2015 PARK TOURS
The Shorewood Park Commission has set aside two days for
touring the parks. The first tour is scheduled for:
date
at 6:30 p.m.
Meet at Freeman Park Eddy Station at 6:15 P.M.
Tour
Freeman Park
Cathcart Park
Crescent Beach
Gideon
Park
' the City Council May be Present.
o Action Will be Taken.
M1
CITY OF SHOREWOOD
2015 PARK TOURS
The Shorewood Park Commission has set aside two days for
touring the parks. The second tour is scheduled `for:
Date
at 6:30 p.m
Meet at Manor Park at 6:30.
Tour
Manor Park
ark
od Park
Christmas Lake Access
)f the City Council May be Present.
No Action Will be Taken.
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CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331
Phone: (952) 960 -7900 • FAX: (952) 474 -0128 • Email: plan ning @ci.shorewood.m n. us
PLANNING AND PROTECTIVE INSPECTIONS
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 10 April 2015
RE: Community Gardens — Freeman Park
FILE NO. Parks (Freeman)
Attached is an aerial photo of the community gardens at Freeman Park. At present there are 10
plots available, plus an expansion area to the north and west of the main garden area. Additional
expansion space is available to the south and east of the main garden area. Finally, more space can
be made available to the south of the main garden, but will require removal of existing trees. These
are ash trees and will likely have to be removed, unless treated, within the next 7 -10 years due to
Emerald Ash Borer.
The general location of a yard hydrant for watering the gardens is also shown.
If you have questions relative to this item, please do not hesitate to contact me by phone or e -mail
prior to Tuesday night's meeting.
Cc: Bill Joynes
Kris Sundberg
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