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031015 pkmins CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, MARCH 10, 2015 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Hartmann, and IscheCity Council Liaison Sundberg and City Planner Nielsen Absent: Dietz and Sawtell B. Review Agenda Ische moved to approve the agenda as written. Hartmann seconded the motion. Motion carried 3-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 13, 2015 nd Ische moved to approve the minutes of the January 13, 2015 meeting as amended: Page 3, 2 paragraph, Ische’s comment amended to read: Ische stated it seems the City is progressing at removing the volunteers from the spruce tree work. Hartmann seconded the motion. Motion carried 3-0. 3. MATTERS FROM THE FLOOR There were none. 4. PROPOSAL FROM MINNETONKA LACROSSE Steve Well and Jason Landstrom were present representing the Minnetonka LaCrosse Board. Jason stated their organization is looking for permanent field space at a City park. He noted lacrosse is the fastest growing sport in the state. The organization is prepared to make a major investment in the field. They would like to have exploratory meetings to begin the process. Commissioners and lacrosse representatives discussed a possible joint venture. Jason stated there is a growth of 400-600 participants. Jason thanked them for letting them take the time to listen. Ische asked if the field would be used in the fall as well. Jason stated they would practice in the fall. The young ages might possibly use them for football. Ische asked if the field dimensions for football would be satisfactory for lacrosse. It was indicated that it would. Construction timing was discussed. PARK COMMISSION MINUTES TUESDAY, MARCH 10, 2015 4 PAGE 2 OF Ische asked what kind of financial commitment is proposed. The cost of installing a field has not been determined. Nielsen stated staff can talk to WSB about the difference in preparation for a grass vs. turf fields. He believed the base would be different. Hartmann stated the life of a field should also be determined. Mangold asked if a recommendation should be made to the City Council at this point. Nielsen stated it could be an option. He stated it is something to look at and solves a lot of issues. He stated this is an exciting proposal. Ische recommended the City Council talk with Minnetonka Lacrosse to begin a cooperative venture to build a turf field at an appropriate location. Hartmann seconded the motion. Motion carried 3-0. 5. DISCUSS HOCKEY RINK AT FREEMAN Nielsen stated we have talked a lot about the rink at Badger and relocating it to Freeman. The direction has been to remove it. We’ve explored helping Tonka Bay with their rink, and they are not interested in doing that. A couple options for a location at Freeman were explored. Unfortunately, one of the best spots would be where utilities are located which would not work. The possibility of portable boards on the parking lot was also explored. There was also discussion about whether a hard surface was needed under this. Since that time, we have met with hockey representatives who reported they don’t use the rink we’ve got because of the fee they are charged. They encouraged us to have a smaller hockey rink which opens up new possibilities. Nielsen reviewed the location of the layout of Freeman Park. The possibility of a north/south location on the parking lot was discussed. He stated he would suggest staff talk to the hockey representatives again about the size and location. Cost estimates could then be prepared. He did review the current costs of a portable system for a rink. He also noted a hard surface is not required under the portable rink. He also discussed installation, storage needs, and issues involved with moving the rink to Freeman from Badger. He also explained Eddy Station would need to be partitioned off where food surface is located. Hartmann asked if that would be permanent. Nielsen stated both options would be researched – both a permanent partition and a temporary partition. Nielsen stated the parking space ballards would need to be moved as well should the rink be relocated. Mangold stated the parking lot slope would need to be regraded in order to have a level rink. Nielsen stated grading would be cheaper than any paving of the area. Ische suggested the rink could also be located on the ball field. Nielsen stated he was unaware of what kind of damage a rink would do the grass. Ische stated a liner would be needed to keep any moisture off the grass should the rink be moved to the ball field location. Ische recommended having a discussion with the hockey association before any decision is made on the rink size. Nielsen stated they are the ones who recommended the smaller size. PARK COMMISSION MINUTES TUESDAY, MARCH 10, 2015 4 PAGE 3 OF Hartmann stated we have also looked at a location on the grassy area closer to Eddy Station. She was also concerned about whether lights would be acceptable. Nielsen stated there won’t be any reason to have a rink if lights are not used. Mangold stated this needs to be done so it is a long term feature. He stated he prefers the parking lot location. Commissioners discussed the full vs. half board systems. Mangold asked what the timeline and direction for this item. Nielsen stated there isn’t a rush, but something needs to be done before something happens at Badger. Ische believed this is the final “cog” in the Badger and Minnetonka Country Club development. Nielsen stated we can continue to look at options. Mangold stated there is a grand idea of what can be done at the Country Club site. For now, we should continue on the feasibility of having the rink in the parking lot at Freeman. Nielsen stated he would view different options with vendors and create more-defined options. 6. COMMUNITY GARDENS Mangold stated this has been an on-going discussion to expand the skate park to whatever the demand will be for gardens. Nielsen stated the garden is fully rented for this season. He stated fencing continues to be an issue for renters. An extension is planned at the skate park to meet demand for gardeners. Nielsen stated the Freeman Park site is almost completely rented. There is a potential expansion area in an area where ash trees will be coming out. In the meantime, the Council expressed an interest in providing water. Fencing may be another option. Hartmann agreed fencing is an issue. She stated she would be more interested in providing water at Freeman. Mangold stated it wouldn’t make sense to fence in the orientation that currently exists. He asked a solid cost for water be provided. Nielsen stated a cost for this year could be requested from the contractor that provided a cost a year ago. He stated an alternate layout could also be provided that anticipates the ash tree removal. Ische asked if the people who use the plots what would be their first priority – fencing or water – and does the City have the funds to do both. Nielsen will return with a better layout and cost estimates for water. 7. MOVIE IN THE PARK Options for movies were reviewed. Hartmann stated Into the Woods should not be selected. Ische stated it is difficult to find a movie that would appeal to all ages. Mangold stated a newer movie would draw a larger crowd than another choice. Big Hero 6 was selected. 8. APPOINT CHAIR AND CO-CHAIR Mangold stated he is happy to continue as Chair. Ische moved, Hartmann seconded to appoint Mangold as Chair. Motion carried 3-0. Hartmann stated she would continue as Co-Chair. PARK COMMISSION MINUTES TUESDAY, MARCH 10, 2015 4 PAGE 4 OF Ische moved, Mangold seconded to appoint Hartmann as Co-Chair. Motion carried 3-0. 9. DETERMINE LIAISONS FOR COUNCIL MEETINGS Liaisons for the next Council meetings were selected. March 23 - Ische April 27 – Hartmann May – Paul ??? June – Mangold July - Dietz 10.NEW BUSINESS Mangold stated there have been two meetings for the Country Club property development advisory group. Nielsen stated there are 26 people on the advisory group. He stated there is information on the website under “Mind Mixer”. Mangold stated there will be a clear direction for the development by the end of May. 11. STAFF AND LIAISON REPORTS/UPDATES A. City Council Nielsen updated the Commission on recent City Council actions. B. Staff 12. ADJOURN Hartmann moved, Ische seconded, to adjourn the Park Commission Meeting of March 10, 2015 at 8:22 p.m. Motion carried . RESPECTFULLY SUBMITTED, Clare T. Link Recorder