05-11-15 CC Reg Mtg Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MAY 11, 2015 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Labadie___
Siakel___
Sundberg___
Woodruff___
B. Review Agenda
Attachments
2. APPROVAL OF MINUTES
A. City Council Retreat Minutes of April 9, 2015 Minutes
B. City Council Regular Meeting Minutes of April 27, 2015 Minutes
3. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. Approval of the Verified Claims List Claims List
B. Approval of Liquor License Renewals Clerk’s memo,
Resolutions (5)
C. Authorization to Hire Seasonal Public Works Employee Director of Public Works’
Memo
D. Setting the Date for the Annual Appreciation Event Clerk’s memo
4. MATTERS FROM THE FLOOR
(No Council Action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Minnetonka Country Club Planning Advisory Committee Update by John Shardlow
B. Report and Presentation by Tim Litfin and Tad Shaw on Minnetonka Community
Education activities and Tour de Tonka
7. PARKS
8. PLANNING
A. Report by Commissioner Sue Davis on the May 5, 2015, Planning Commission meeting
CITY COUNCIL REGULAR MEETING AGENDA – MAY 11, 2015
Page 2
9. ENGINEERING/PUBLIC WORKS
10. GENERAL/NEW BUSINESS
A. Special Event Permits Mayor Zerby’s memo
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trails Schedule Trail Schedule
2. Quarterly Financial Report/Other Operating Funds Report Finance Director’s memo
B. Mayor and City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, May 11, 2015
7:00 p.m.
6:15 PM - A Council Executive Session will be held prior to the Regular meeting.
Agenda Items #2A: Approval of Minutes from the April 9, 2015, Council Retreat.
Agenda Item #2B: Approval of Minutes from the April 27, 2015, Regular Council meeting.
Agenda Item #3A: Approval of the verified claims list.
Agenda Item #3B: Approval of resolutions approving the liquor license renewals for Cub Foods (3.2
off sale); Team Liquor Wine & Spirits, MGM and Shorewood Liquors (off-sale) and the American
Legion (on-sale).
Agenda Item #3C: Authorizes the hiring of one temporary seasonal worker for Public Works.
Agenda Item #3D: This motion sets the date of July 24, 2015, for the annual appreciation event.
Agenda Item #4: Matters from the floor – no council action will be taken.
Agenda Item #5: There are no public hearings scheduled this evening.
Agenda Item #6A: An update will be provided by John Shardlow on the Minnetonka Country
Club Planning Advisory Committee meetings.
Agenda Item #6B: Tim Litfin and Tad Shaw will be present to report on Minnetonka
Community Education activities and Tour de Tonka.
Agenda Item #7: There are no park items this evening.
Agenda Item #8A: Planning Commissioner Sue Davis will report on the May 5 Planning
Commission meeting.
Agenda Item #9: There are no public works/engineering items this evening.
Agenda Item #10A: Mayor Zerby will discuss the Special Event Permit use and fees.
Agenda Item #11A: Staff reports are provided in the packet and will be given at the meeting.
#2A
CITY OF SHOREWOOD 24150 SMITHTOWN RD
CITY COUNCIL/STAFF RETREAT SOUTH LAKE PUBLIC SAFETY
THURSDAY, APRIL 9, 2015 FACILITY TRAINING ROOM
8:30 A.M.
MINUTES
1. Convene City Council/Staff Retreat
Mayor Zerby called the retreat to order at 8:31 AM.
A. Roll Call
Present: Mayor Zerby; Councilmembers Labadie, Siakel, Sundberg and Woodruff; City Attorney
Keane; City Administrator Joynes, City Clerk Panchyshyn, Finance Director DeJong,
Planning Director Nielsen, Director of Public Works Brown, and City Engineer Hornby
Absent: None
Administrator Joynes noted a copy of the Springsted, Inc., PowerPoint presentation regarding tax
abatement was included in his presentation for this meeting which was distributed to Council and staff.
He stated during the January 29, 2015, Council and staff retreat a number of somewhat related items
about financing for some major projects in the 10-year Capital improvement Program (CIP) were tabled
for discussion in a future retreat. The funding of some projects is complicated because of the potential
redevelopment of the Minnetonka Country Club (MCC) property. The redevelopment opens up a number
of opportunities for the City to capture some of the additional tax revenue that would be generated by the
redevelopment and use it to fund some of the major projects that there is no funding for at this time. That
is the purpose of the retreat. He clarified the intent is not to allocate specific amounts to projects. Staff
needs Council to provide philosophical direction on where the funding should come from for various
projects. Once that is done staff will provide Council with specific dollar amounts and the logistics for
putting the funding in place.
Joynes introduced Springsted Senior Vice President Terri Heaton and Vice President Mikaela Huot. He
explained they had been asked to evaluate if the City could take advantage of tax increment or tax
abatement options from the additional tax revenue that would be generated by the MCC redevelopment.
Early on it was determined that tax increment financing (TIF) would not be appropriate. There are a
number tax abatement options that Council could consider.
2. Springsted Abatement Opportunities
Following are the highlights of Sprinsted’s presentation (a copy of the presentation is on file).
The redevelopment of the MCC property will generate additional revenues in the City’s tax base.
That provides the City with an opportunity to use some of the revenue to finance public
improvement projects that are somehow relatable to the MCC project and project area. Examples
include the Smithtown Road east sidewalk extension, the construction of a trail along Strawberry
Lane, Badger Park improvements, and possibly renewable energy opportunities.
The assumption is that 100 new houses will be constructed with about 25 being built per year. A
$600,000 taxable market value was used for each house.
No incentives will be offered to the developer.
TIF Districts are a way to capture growth. There are a lot of criteria that have to be met in order to
create a TIF District. There are a number of types of TIF Districts. For a Redevelopment District
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 2 of 11
certain tests have to be met related to occupancy in order to qualify. A Soils District is very
specific about soils deficiencies per statute. A Housing District is for affordable housing; there
are income restrictions. A Renovation and Renewal District is another type. An Economic
Development District is for job based types of projects. There are also restrictions on the use of
the TIF District proceeds. Based on their analysis TIF District financing was put to the side. TIF
financing would allow the City to capture all of the new tax base generated by the redevelopment
– the City’s share, the Minnetonka School District’s share and Hennepin County’s share.
The City’s tax capacity is about $15.649 million. The additional tax capacity generated from the
redevelopment would be about $625,000. With tax increment it does not get added to the City’s
tax base during the time it is in the TIF District. The base remains at $15.649 million. The
incremental tax remains separate and is used to pay for public improvements.
With tax abatement the new tax revenue is added to the City’s tax base. The tax base would
increase to approximately $16.274 million. The City has to levy against the abatement. The tax
rate remains the same because the tax base grows and the levy grows.
Tax abatement only allows the City to use only its share of the new tax base. That would add
about $192,000 of levy ability. The City could ask the School District and the County to
participate. The School District and County could generate abatements for the MCC property to
help the City pay for improvements.
They focused their analysis on just the City’s abatement.
Tax abatement was established as an economic development tool and to some extent morphed
into somewhat of a public financing tool for public improvements and infrastructure. It is not a
true abatement or non-payment of taxes. Property owners for each property identified in the tax
abatement area still pay taxes. It is established by a resolution adopted at a noticed meeting and
indicates the amount, length, public benefit and so forth. A list of property identification numbers
which are included in the abatement area are published in the newspaper. The abatement does not
require property owner consent. The abatement does not show up on the property tax statement.
The abatement calculation is based on the tax capacity of each of the properties in the tax
abatement area multiplied by the current tax rate. The abatement is a fixed levy for the term of the
bonds assuming a bond issuance. It is against all residential properties in the City.
A tax abatement is defined in Minnesota Statures §469.1812 to §469.1815 (as amended).
Tax abatement eligible costs include: improvements to private property; financing for public
infrastructure; and acquisition or construction of public facilities. If bonds are issued the eligible
costs include: public improvements that benefit the property; acquisition and conveyance of land
or other property; reimbursements to the property owner for the cost of improvements made to
their property; and the cost of issuance related to the tax abatement project.
If the City asked for tax abatement from the School District or County it could be the entire
amount, a percentage or specific dollar amount.
If the City issued Abatement Bonds the City could, for example, ask the School District to pay a
certain amount. The School District would levy abatement and give its levy amount to the City. It
would be combined with the City’s $192,000 to pay off the City’s bonds. That is done frequently.
There are abatement constraints. Eight years must pass before a new abatement may begin on the
same property. Abatement cannot be applied to a TIF District but it can be used after TIF
decertification. A taxing entity can abate existing value and redirect the taxes from those
properties in a similar manner as the abatement for the MCC property. The maximum duration of
an abatement is 15 years if the City, School District and County all apply and 20 years if only one
or two of them apply. The analysis shows 15 – 20 years. If Tax Abatement Bonds are issued the
principal may not exceed the estimated sum of the total abatements. The maximum aggregate
annual abatement for any taxing entity is the greatest of either 10 percent of the net tax capacity
or $200,000. For the City it would be about $1.5 – $1.6 million. The maximum parcel abatement
is the subdivision’s tax rate times the net tax capacity of the parcel.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 3 of 11
Some examples of how tax abatements have been used are: new interchanges; highway
improvements; new frontage roads; construction of community/senior centers; and construction
of recreational facilities and park facilities.
A nexus, or the relationship between the properties that are being abated for the actual
improvements, can be as simple as when a community center is constructed the properties located
near the community center may become more valuable. What needs to be said is there is a public
benefit to enough properties that justify providing public incentive. Once there are enough dollars
to equal what the debt service is then the test has been met.
Abatement does not require proof that it increases the value of the property.
By including only the needed properties in the abatement it allows for future tax abatements or
TIF Districts.
The City cannot automatically issue general obligation (GO) bonds; that requires passing a
referendum. By creating the abatement tool the City has the authority to issue the Abatement
Bonds without a referendum.
The total cost for the Smithtown Road east sidewalk extension and Strawberry Lane sidewalk
projects is about $2.192 million and once issuance costs are included the total amount is $2.265
million.
The debt service schedule for the 20-year term and the 15-year term Abatement Bonds with a GO
level backing do not factor in that about 25 houses will be built in a year as part of the
redevelopment effort. Housing construction would start in 2016 and the first abatement taxes
would be payable in late 2017 or in 2018. The interest and principal payments that would have to
be made prior to receiving abatement taxes are not factored in either. The 20-year term indicates
the total debt service over time would be about $3.1 million. About $152,000 would have to be
levied each year for 20 years. For a 15-year term the total debt service would be about $2.85
million and about $190,000 would have to be levied each year for 15 years.
Now would be a reasonable time to sell bonds. The average bond rate for all the bonds over the
last five years is about 3.5 percent and that is high at this time.
A number of abatement revenue assumptions were used for the analysis. The maximum principal
amount of bonds cannot exceed the estimated sum of abatements. The properties that would be
included in the abatement are the residential properties located in the MCC redevelopment project
area; owner-occupied new construction houses that are not currently within a TIF District or Tax
Abatement. The estimated taxable market value of the proposed 100 residential properties would
be approximately $60 million. The total abatement revenues used in the analysis equals debt
service principal plus interest and based on current identified infrastructure costs.
In summary, the City-only estimated revenue for the 15-year term debt service is $2.592 million
and it is $3.355 million for the 20-year term. The estimated total debt service is estimated to be
$2.81 million (105 percent over levy) and the 15-year term and $3.1 million for the 20-year term.
Because some people may not pay their property taxes State Statute requires an additional 5
percent be levied to cover the delinquencies. The annual debt service for the 15-year terms is
$190,000 and is $155,000 for the 20-year term. The estimated annual abatement revenues for the
City-only is about $192,000.
If the City participates alone with tax abatement its taxpayers as a whole are still benefitting from
the increased tax base from the development if it is not captured from the County or School
District.
Councilmember Siakel stated the tax abatement concept makes sense to her. She asked if the MCC
Planning Advisory Committee (PAC) has identified any other improvements that it would like the City to
consider. Administrator Joynes stated the PAC is discussing land use. There are differing opinions about
what the land use should be and that could take things in a different direction. The intent at this time is for
the PAC to concentrate on the area around the MCC property. The future ownership of the SSC and
improvements to Badger Park could be justified as benefiting the MCC redevelopment. The Smithtown
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 4 of 11
Road east sidewalk extension also would be of benefit. The Strawberry Lane trail makes sense. The
abatement revenues could be used for paying for some or all of those projects and then the money the
City allocated to fund those projects could be used for other projects.
Councilmember Siakel stated that in addition to the SSC and Badger Park improvements something has to
be done to improve Country Club Road and the area along side of it. She stated she would like a more
robust list of improvements needed in the MCC property vicinity. Administrator Joynes sated the PAC
will discuss Country Club Road during its next meeting and noted that the tax abatement will not cover
all the needed improvements in that area.
Councilmember Sundberg asked what the timeline is for the PAC to present its recommendations.
Director Nielsen stated the PAC will have its recommendations for the MCC property ready to give to
Council by the end of May or early June. Engineer Hornby stated the renewable energy recommendations
should be done towards the end of the year.
Councilmember Siakel asked if the City will have additional requirements of the MCC planned unit
development (PUD). Director Nielsen stated the developer is well aware that trails are a key element for
the City. Not just the Smithtown Road east sidewalk extension but also a perimeter trail around the
property. Nielsen noted that the developer attends the PAC meetings.
In response to a question from Councilmember Labadie, Director DeJong explained that the price a house
sells for is not necessarily what it is assessed for.
Director Nielsen stated there could be some risk that the market will not support $600,000 properties.
Ms. Heaton stated there is a risk that City will not have the money to pay the bonded debt if bonds are
issued. When GO Abatement Bonds are issued the City has special authority to levy outside of levy
limits. It can do that to compensate for less abatement revenues.
Councilmember Woodruff stated that because there are so many unknowns about the project he asked
what criteria have to be met in order for the City to issue Tax Abatement Bonds. What do GO bond
holders want? When could the City get some bond money? Ms. Heaton explained if the City thinks that
the MCC redevelopment project is going to come to fruition it can create an abatement area now. The
property identification numbers need to be known therefore the property needs to be platted. Then the
abatement process can move forward. The City does need to have reasonable assumptions before it puts
the GO bonds out there. If it doesn’t happen the City would have to levy for the entire cost.
Woodruff asked if a state agency has to approve the tax abatement. Ms. Huot responded there is no state
reporting requirement. The abatement is based on the legal opinion in the adopted resolution. She
explained the absorption would be fine-tuned to factor in other items.
Councilmember Siakel stated if there is a gap between the abatement revenues and the bonded debt
amount the City would have to rely on reserves in the General Fund or a loan from, for example, the
Water Fund until the revenue from the increase in tax base for the MCC redevelopment is fully realized.
Ms. Heaton explained the first two years of interest could be added to the bond issue to help address that
gap. Principal can be deferred for up to two years. The principal payments could be set up on a graduating
scale. If Council decides against that extra cost the City could borrow from a fund.
Ms. Heaton noted the City can have more than one issue of Abatement Bonds. Councilmember Sundberg
stated she likes that concept because there would be fewer unknowns.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 5 of 11
Director DeJong noted there are some spend down requirements on bond issues. He stated that there is a
large enough time gap between when the Smithtown Road east sidewalk extensions will be constructed
and when the Strawberry Lane trail will be constructed so the City may have to have two bond issues.
Councilmember Woodruff stated the timing for the Strawberry Lane trail is arbitrary. DeJong clarified the
timing for that is tied to the reconstruction of Strawberry Lane. The cost to construct the trail would be
about 50 percent more if it was a standalone project.
Discussion ensued on the process to enter into discussions with the School District and the County on
supporting tax abatement for the city. Attorney Keane explained the need to show there would be benefit
to those jurisdictions. Heaton cited an example where streets were so bad school buses got stuck. Other
Some examples of benefit that were discussed include the Strawberry Lane and Galpin Lake Road trails
which lead to the schools; and traffic issues around the Hwy 7 exits that lead to Country Club Road,
Strawberry Lane and Eureka Road.
Administrator Joynes stated before the City approaches the School District or County there has to be a
reasonable understanding of what the projects are. He stated the City is not aware of what projects will
come about because of the MCC redevelopment in terms of streets and cul-de-sacs.
Joynes asked Council if it is willing to use the tax abatement financing tool to help fund existing projects
in the CIP.
Councilmember Sundberg stated it sounds as if Council is comfortable with the abatement concept. She
asked if Council needs to decide on the bonding amount at this time. Administrator Joynes stated he does
not think the amount can be decided at this time.
Administrator Joynes stated later during the retreat he will go over a retreat funding worksheet that shows
sources of funding that might be available and the needs and associated costs that are known to date. He
wants Council to philosophically decide how it wants to associate funds with projects.
Joynes noted that there is immense flexibility with the tax abatement tool and the timing of the MCC
redevelopment is good for the City.
Attorney Keane asked how the creation of the abatement area affects the fiscal disparities pool. He stated
if there were any excess proceeds over debt he asked if there would be any restrictions on the use of those
proceeds. Ms. Huot explained that because the abatement would only focus on residential so there will not
be any fiscal disparities assumptions; they won’t be contributing to the pool. Councilmember Woodruff
commented that the City receives a minor amount of money from fiscal disparities.
In response to a question from Councilmember Sundberg, Ms. Huot explained an Economic Development
District is very specific about what can be built in it. Sundberg asked if a TIF District could be used for
redevelopment of the Smithtown Crossing Redevelopment Area. Ms. Heaton explained that TIF could
potentially be used for that area or other different types of projects
In response to a question from Councilmember Woodruff, Ms. Heaton explained it would be prudent to
know what projects tax abatements would be used for and a reasonable understanding of what the
amounts would be. There can be a contingency included. The City needs to be fairly specific about the
projects.
Mayor Zerby thanked Ms. Heaton and Ms. Huot for their great presentation.
Mayor Zerby stated he hears Council say it wants to move forward with the tax abatement approach.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 6 of 11
There was a short recess from 9:48 – 9:59 A.M.
3. Review of City Finances
Administrator Joynes provided a brief review of financial status of various City funds. The graphics he
displayed were the same as the ones he displayed during January 29, 2015, Council and staff retreat. They
depicted the level of expenditures and cash balance of the various funds based on their 10-year Financial
Management Plans (FMPS).
The Recycling Fund has a significant cash reserve, albeit a small amount of money, because of a change
in the recycling contract. The Water Fund is the City’s healthiest fund. The City could borrow about $2.5
million from the fund without causing a problem. The City has a history of having excess balance in its
General Fund that can be used. The balance in the Equipment Fund is based on the schedule for
equipment replacement purchases. From a general perspective the Fund is well off. There is a significant
balance in the Sewer Fund. The City could borrow money from that Fund as well. Southshore Center
(SSC) operating expenditures are relatively consistent from year to year but there is a rapidly declining
balance in the Southshore Center Fund. It is anticipated there will continue to be a $70,000 deficit in
operating funds annually under the current operating structure. There is nothing in the projections about
the City purchasing the SSC and there are no capital expenditures included. The Stormwater Management
Fund is the most uncertain when it comes to projecting what projects will be on the horizon. It is difficult
to anticipate what the new mandates will be from the State. Funding for stormwater management
mandates will become a major issue in a couple of years. The balance in the Park Improvement Fund will
basically be depleted after the Badger Park improvements are partially completed. It will need to be
replenished somehow. The balance in the Trail Fund is not sufficient to completely fund the construction
of the Smithtown Road east sidewalk extension.
He then reviewed the deficits for the major projects over the next 10 years. These include the Southshore
Center facility, Badger Park improvements; Smithtown Road east sidewalk extension; Galpin Lake Road
trail segment; Strawberry Lane trail; and five streets scheduled for reconstruction between 2019 and 2022.
nd
They are Strawberry Lane/West 62 Street, Eureka Road North, Seaman’s Drive, Glen Road East and
Wild Rose Lane. Director DeJong clarified that Eureka Road North is a placeholder for reclamation of the
street. Joynes noted that the deficits for 2015–2024 total approximately $8.5 million, not including the
decision on the Southshore Center. Council has not made any decisions on how to fund those initiatives.
Joynes reviewed the possible funding sources relating to the MCC redevelopment project for the 10-year
period. These include park dedication fees revenue; building permit fees revenue; and the use of tax
abatement funds.
He then reviewed availability from excess fund balances the City has control over. The City has a General
Fund Balance Policy that stipulates it maintain reserve level in the range of 55 – 60 percent. If the City
were to bring the balance in the General Fund down to 60 percent it would free up $533,000 to use. There
is flexibility in the Water Fund of about $2.5 million. The City could take out a loan from that Fund for
non-water related uses at a to-be-determined interest rate and make contributions back to that Fund over a
period of time. The Sewer Fund has about $1 million in flexibility that could be borrowed against. Over
the next 10 years the City will have approximately $2.209 million in undesignated Minnesota State Aid
(MSA) funds that would have to be used for MSA related projects (roads and trails). The bonded debt for
the public safety facilities will be paid off starting in 2023. That relieves the City from paying about
$500,000 for debt retirement in 2023 and 2024. After putting $150,000 of that aside in 2023 and 2024 for
capital improvements to the facilities it in a sense frees up about $350,000 in 2023 and 2024 (or
$700,000) from the General Fund.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 7 of 11
He noted Council will have to make some philosophical policy decisions. For example, does Council
want the City to use funds from the Water Fund and Sewer Fund? The sources of revenue for the two
Funds come from users of the two utilities. The borrowed funds may be used for projects benefitting other
residents. If the money used is in the form of a loan that is not an issue. Council could decide to grant the
money from those Funds, which some cities do. Some residents have already indicated they would not
like that because they pay for City-water and they do not want their money to be paying for the
construction of trails.
He explained the City could bond for public improvements. Staff calculated that GO Bonds would cost
about $155,000 annually in levy for each $1 million of 10-year bonds issued. That cost would be paid for
out of the general tax dollars. The City could also increase the General Fund levy to help pay for the
projects. A 1 percent levy increase in 2016 would yield $450,000 over 10 years (a $50,000 impact per
year starting in 2016). That 1 percent is in addition to the 2 percent annual increase reflected in the
General Fund FMP.
A 20 percent property assessment for street reconstruction has generally been supported by the court
system when challenges have been made to public improvements. Appraisals prior to the street
improvements and appraisals after are taken into consideration. That is what most cities use if they assess
for street reconstruction. The City has never assessed for street improvements before. An assessment of
20 percent of street reconstruction costs over the next 10 years would yield $779,000.
If the School District were to participate in abatement staff has estimated that the City could possible
receive slightly more than 1.9 million from the School District. If the County participated the City could
possibly receive about the same amount.
Councilmember Woodruff stated that maybe the proposed LRT Trail overpass at County Road 19 could
be added to the project mix and those dollars could be aimed at constructing the overpass.
Councilmember Siakel noted she thought that would be a great idea. Administrator Joynes stated if the
City can identify a benefit for the County, that would increase the chance of the County participating. If
the City were willing to participate with the overpass construction to some extent, then that could improve
the likelihood also.
In response to a question from Mayor Zerby, Administrator Joynes explained that the only three entities
written into the abatement legislation are cities, school districts and counties.
Administrator Joynes summarized the alternate sources of funding amounts to $6.079 million – $1 million
from bonding, $450,000 from a General Fund levy increase of 1 percent; $779,000 from assessing street
reconstruction at 20 percent; and, $3.850 million from School/Country abatements.
Joynes summarized that the total amount of unfunded projects that Council would like to have done is
$8.396 million. The total resources currently available are $9,179,171 (the City currently has control over
that). Additional resources from policy changes or other jurisdictions are $6.079 million. There is a
potential maximum of $15 million in resources available.
Councilmember Woodruff noted that from a big picture perspective Administrator Joynes has done a
good job of describing things. He stated the Park Commission is assessing major projects which are not
included in the Park Improvement CIP. There is a defined use of funds but not a complete project list for
the next 10 years. Administrator Joynes stated hypothetically if Council decides it wants to use the
$650,000 in park dedications fees for Badger Park improvements then the funds currently earmarked for
those improvements could be used for other park improvements.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 8 of 11
Councilmember Woodruff suggested the retreat funding worksheet exhibit be modified to show all of the
costs on one side and the resources on the other side to bring more clarity.
Administrator Joynes asked Council to tell staff today which funding resources it wants to use to fund
which projects. The amounts do not have to be exact.
There was consensus that the list of projects for the next 10 years is not complete.
Administrator Joynes asked Council if it wants to create a bonding mechanism and noted, for example,
there will be other streets to reconstruct after the 10-year period is up. They are not funded.
In clarification of a comment from Councilmember Woodruff, Administrator Joynes stated that if it is
General Fund bonds for street improvements and if the City assesses for part of the improvements it does
not have to go before the voters.
Director DeJong clarified the current balance in Park Improvement Fund is enough to fund base
replacements over the next 10 years. That leaves all Badger Park improvements totally unfunded.
Councilmember Labadie stated if the reconstruction of Strawberry Lane and the construction of the
associated trail were moved up in the schedule from 2019 that make help Council in making a case for
abatement by the School District more attractive.
Mayor Zerby explained he has some discomfort with talking about projects Council has not approved.
There is no business plan for the SSC. He had asked for value engineering to be done for the proposed
Galpin Lake Road trail segment to determine if the very high construction cost can be reduced to a level
he is comfortable with. A feasibility study has not been done for the reconstruction of Strawberry Lane
and construction of the associated trail. He is uncomfortable with borrowing from the Water Fund
because it is specific to a subset of users in the City; about half of the City’s residents are on City-water.
He has no issue with borrowing from the Sewer Fund because it is a City-wide utility.
Director Brown stated that having Council earmark funding sources to projects does not mean that is what
will ultimately happen. But, it does help with moving the process forward because resources would be
available should a project move forward.
Mayor Zerby stated that from his perspective Council is being asked to provide direction about policy
regarding funding mechanisms and tools. He then stated there is a desire to expand the City’s water
system. He noted that are many property owners who could connect to City-water but have not done so.
That is a challenge the City needs to solve. Council and staff need to incorporate watermain extension
more effectively into its street reconstruction policies. He suggested leaving the excess balance in the
Water Fund for that purpose.
In response to a question from Councilmember Sundberg regarding assessing for street reconstruction,
Administrator Joynes explained benefitting properties can be assessed by a lineal foot or it could be a unit
price. Philosophically every street benefits the community at large as well as the individual benefitting
properties. The 20 percent assessment amount is defendable in terms of added benefit. The property can
pay the assessment off over a period of 5 – 10 years. The remaining 80 percent will be funded through the
general City system.
Sundberg stated she assumes assessing for reconstruction would be quite controversial with property
owners. Councilmember Woodruff stated some property owners have resisted the extension of watermain
as part of street reconstruction projects. Councilmember Siakel noted that a lot of the streets that need to
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 9 of 11
be reconstructed do not have watermain under them. Therefore, there would be dual assessments for
property owners. That will be very problematic. Administrator Joynes stated that property owners were
not assessed for reconstruction in the past and that creates a problem also. He then stated reconstruction is
being paid for by taxes collected from property owners and many of them have moved out of the City.
In response to a question from Councilmember Woodruff, Director Brown stated there are about 25
properties along Strawberry Lane. Woodruff stated the reconstruction of that street is estimated to cost $1
million. That would result in an approximate per property assessment of $8,000.
Woodruff noted that he would like the City to have the opportunity to create Street Improvement Districts
but that has not made its way through the State Legislature yet.
Woodruff stated that the City would be borrowing money from the Water Fund and therefore it is
irrelevant that only of subset of residents have contributed to the Fund. He then stated that Council could
decide to earmark some of the excess balance in the Water Fund to fund the Smithtown Road east trail
extension and that will be done as a loan from the Fund. Further on in the process other funds could be
earmarked for that construction. He noted that the City borrowed from the Sewer Fund to purchase the
residential property next to City Hall which it has since sold.
Councilmember Labadie stated that when she participated in trail site walks she heard from residents that
they did not want to the City to use funds in the Water Fund to fund the trails. They did not express
concern about using funds in any other fund. She clarified she is not disregarding the idea.
Director DeJong stated if the City borrows money from one of the funds then the general tax levy will
have to be increased to pay for the loan. Councilmember Woodruff stated the Smithtown Road east
sidewalk extension would require an approximately 1.3 percent levy increase.
Administrator Joynes noted that the City does not having a funding mechanism for street reconstruction
after 9 – 10 years.
Attorney Keane stated that the City of Oakland has a 30-year street reconstruction plan. It has a fixed
assessment amount and when a street is reconstructed in front of an owner’s property the property is
assessed that fixed amount and the total amount assessed is close to about 20 percent of the overall
project. It is like a street utility but it is collected as a 429 special assessment as a benefit to the property
at the time the street is reconstructed. Year after year no one shows up at the public hearing to complain
because everyone will get a new street and pay substantially less than the actual cost. It is a predictable
revenue stream.
Director Nielsen noted that the Smithtown Road east sidewalk extension, the Strawberry Lane trail and
the Galpin Lake Road trail would all benefit the School District.
Administrator Joynes stated it is not possible to make all decisions right now because there is not a clear
understanding of what is going on with the MCC property.
There was more discussion about which funding sources are readily available today.
Engineer Hornby explained that the City has to compete against other cities for MSA funding. If there is
funding available the City can borrow against its future MSA funds. There is a limit to the amount a city
can borrow. The State’s fiscal year goes from, July 1 to June 30.
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 10 of 11
Councilmember Sundberg stated it is her recollection that Council has not made an official decision about
the Badger Park improvements. Director Nielsen stated it is his recollection that Council has authorized
moving forward with Concept 1.5. The only reason it is on hold at this time is there is not a good
understanding of what is going to happen with the MCC property. Councilmember Woodruff stated the
detail design work has not been started because Council has not authorized that. That is the next step in
the process. Administrator Joynes reaffirmed that design work has been put on hold because of all of the
unknowns with the MCC redevelopment project. Joynes stated he had asked Springsted representatives if
the City could move forward with the project and then reimburse itself at a later date and he was told that
is possible. But, there is the risk that something major could go wrong with the redevelopment. Sundberg
questioned if Badger Park improvements should be a high priority for the City. Because the future of the
SSC is not known, she does not think it makes sense to move forward with the improvements. Mayor
Zerby stated it is his recollection that Council felt comfortable with doing the parking lot reconfiguration
and removing the hockey rink and facility at that time. The remaining improvements would be considered
after the ownership issue was resolved. The MCC project has delayed doing the parking lot
reconfiguration and removing the hockey rink and facility.
Councilmember Woodruff stated everyone is committed to extending the Smithtown Road trail to the
east. There is $662,000 in funding available to start that. Another $678,000 is needed to fully fund that.
Before the retreat is over today he would like Council to agree on where that will come from. He
expressed openness to borrowing from the Water Fund. Councilmember Siakel stated if the City
borrowed the $678,000 from the Water Fund now she asked if the repayment of that could be made from
the monies from the abatement for the MCC redevelopment. Director Nielsen stated as long as the loan
will be paid back that should mitigate residents’ concerns. Siakel stated it’s appropriate that the remaining
$678,000 come from the MCC redevelopment abatement because that redevelopment will directly benefit
from it. She can support borrowing from the Water Fund until the abatement funds are available.
Administrator Joynes stated that if he is charged with negotiating the MCC Planned Unit Development
(PUD) with the developer one of the first items on his list would be to get the developer to pay for the
sidewalk extension.
Councilmember Siakel stated it would be nice if the developer would pay for a sidewalk along County
Club Road.
Councilmember Woodruff stated Council and staff do not have to finalize where the $678,000 needed for
the rest of the Smithtown Road east sidewalk extension will come from until next year because of the
timing of construction.
Director DeJong stated when Council authorizes the construction of the trail extension it can at that time
adopt a reimbursement resolution that states the City intends to cover part of the cost of it at some later
point with the issuance of Tax Abatement Bonds.
Discussion ensued on the MCC proposed development, including other potential improvements around
the MCC site, including the SSC, Badger Park, and Smithtown Road east trail.
Councilmember Sundberg suggested taking the County abatement and the street assessments off of the
funding sources list.
Joynes suggested taking a $1 million loan from the Sewer Fund to construct the Smithtown Road east
sidewalk extension. He recommended writing something in the abatement agreement noting the City is
going to reimburse itself for that construction. He also suggested staff and Springsted prepare a
presentation to give to the School District Board. Councilmember Woodruff suggested it be a $678,000
transfer out of the Sewer Fund because the former Infrastructure Fund was created with a $1 million
City Council/Staff Retreat Minutes
Thursday, April 9, 2015
Page 11 of 11
transfer from the Sewer Fund and from the proceeds from the operation and sale of the City’s liquor
stores. The Infrastructure Fund helped fund the construction of the Smithtown Road west sidewalk.
Further discussion ensued on funding and construction timing of the Smithtown Road east sidewalk, in
relation to the MCC proposed development.
Councilmember Woodruff stated it is likely the City will have to build a water treatment facility
sometime. The property near the Badger Well House might be the best location. The Water Fund could
own that property and develop it into a water treatment plant. Director Brown stated a treatment facility
may be required in 15 – 20 years. Brown explained that every year the Federal Safe Water Drinking Act
has more standards added to it. Engineer Hornby stated that two water treatment plants are being built in
the City of Minnetrista now and a third will be coming on line. Brown stated Shorewood will likely have
to build one on the east side of town and one on the west side. He noted that the cost of one plant will be
$4 – 4.5 million per plant; $2.5 – 3 million would be for the facility not including land costs.
Administrator Joynes stated the Water Fund could pay the City for an option on the property or the Water
Fund could own the property.
Administrator Joynes stated based on this discussion some of the General Fund reserves over the City’s
General Fund Balance Policy could be used to for the SSC. Money will be taken out of the Sewer Fund
(there are a variety of ways to do that) and it will be used for SSC improvements or the Smithtown Road
east sidewalk extension and the City will try and find a way through the abatement to pay itself back for
the extension or substitute another project for the extension during negotiations with the developer.
Joynes noted that officially the PAC is at this time discussing the property around the MCC site.
4. Financial Planning Discussion
This was discussed as part of Item 3.
5. 2015 Work Plan
This was not discussed.
6. Adjourn
The City Council/Staff Retreat was adjourned at 11:47 A.M.
RESPECTFULLY SUBMITTED,
Christine Freeman
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, APRIL 27, 2015 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel, and Sundberg; Attorney Keane; City
Administrator Joynes; City Clerk Panchyshyn; Finance Director DeJong; Planning
Director Nielsen; Director of Public Works Brown; and City Engineer Hornby
Absent: Councilmember Woodruff
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Special Meeting Minutes, April 13, 2015
Labadie moved, Siakel seconded, Approving the City Council Special Meeting Minutes of April 13,
2015, as presented. Motion passed 4/0.
B. City Council Regular Meeting Minutes, April 13, 2015
Siakel moved, Labadie seconded, Approving the City Council Regular Meeting Minutes of April 13,
2015, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Siakel moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda.
A. Approval of the Verified Claims List
B. Authorization to Hire Seasonal Public Works Employee
Councilmember Siakel stated the staff memorandum about seasonal Public Works employees indicates
there is a need for two. She asked if there is a person in mind for the second position. Director Brown
noted the City received an application earlier in the day.
Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 2 of 14
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Lake Minnetonka Conservation District Report by Representative Deborah Zorn
Ms. Deborah Zorn noted that she had been appointed by Council to serve as the City’s representative to
the Lake Minnetonka Communications Commission (LMCD) Board about one year ago.
Ms. Zorn provided an update on LMCD activities which were as follows.
The creation of the 2016 budget is in process. She will bring that before Council in June.
The LMCD has hired an outside facilitator to help guide the Board through a visioning process to
ensure the organization is moving forward in a direction that will satisfy needs five to ten years
out. That process will begin in June and hopefully conclude in October.
There is a sponsor that has been working with students and professors at the University of
Minnesota Carlson School of Management to conduct a survey of Lake Minnetonka users (e.g.,
service providers; municipalities; and partnership organizations such as the Lake Minnetonka
Association (LMA), the Minnehaha Creek Watershed District (MCWD), and the Three Rivers
Park District (TRPD), and Department of Natural Resources (DNR)). The results of the survey
should provide valuable input into the LMCD’s strategic planning process. LMCD Boardmember
Gabriel Jabbour has been involved with that process and he is funding the effort.
The annual Save the Lake banquet was held in March. During the banquet a Special Deputy was
recognized. The Special Deputy program is a group of volunteers that enhances the Hennepin
County Sherriff’s Department Water Patrol’s efforts. It is her understanding that eight years ago
there were about 50 volunteers. That has been reduced to the twenties. The hope is that
recognition of those efforts may help entice more people to volunteer.
In 2014 there was a group that reviewed and made recommendations about how to bring the
LMCD ordinance relative to marinas and municipalities more in line with reality. The 2015 focus
will be on yacht clubs.
The LMCD’s public safety committee will meet this spring to discuss high water designation.
The LMCD has contracted with the TRPD to conduct aquatic invasive species (AIS) inspections
at launch sites on Lake Minnetonka where the LMCD had previously been responsible for hiring
inspectors. The DNR has responsibility for launch sites it owns or the county owns.
Some of the funds raised through Save the Lake contributions were used to help fund the hiring
of an additional Water Patrol officer. The intent is to make a strong case for the need to the
Hennepin County Board of Commissioners.
Ms. Zorn offered to entertain Council’s questions.
Councilmember Sundberg commended the LMCD Board for its strategic planning initiative and stated
she looks forward to seeing the results.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 3 of 14
Councilmember Labadie asked if it will be one additional full-time officer or part-time officers. Ms. Zorn
explained the additional officer will be for coverage on Thursday – Sunday from 1:00 – 11:00 P.M. That
was the Water Patrol’s recommendation.
Councilmember Siakel commented that she thought the strategic planning initiative is long overdue. She
asked if the survey will also be sent to lake front property owners and if that is not the plan she
encouraged people to include them. Ms. Zorn stated an attempt was made to include them on the first
survey. The LMCD Board tried to seek the permission from the LMA Board to use its membership
mailing list and send them surveys. They did not get it in time for the initial survey. The survey was sent
to the LMA Board and President and it was the LMCD Board’s understanding that the survey would be
forwarded to its membership.
Siakel stated she thought the relationship between the LMCD and the public could be improved.
Involving them in the survey process would help in doing that.
Mayor Zerby suggested putting a link to the survey on the City’s website and including it in the City’s
newsletter. He asked Director Nielsen if there is a way for the City to select only residents who properties
front the lake. Nielsen responded yes. Zerby encouraged Ms. Zorn to work with staff on that.
Jack Kimball, 4445 Enchanted Cove, stated the LMCD contributed funding toward the chemical
treatment of Eurasian Watermilfoil in Phelps for five years. It did not do so in 2014 and has no plans to
do so in 2015. Ms. Zorn stated the LMCD’s grant from the DNR ended in 2013 and that funded many of
the AIS treatments in the lake. When that grant ended the responsibility for chemical treatment fell on the
LMA and its bay captains. Mr. Kimball stated that puts the funding burden on the City and the
Shorewood lake front property owners while others that use the lake do not have to pay their fair share.
He asked if the LMCD would consider using Save the Lake funds in the future for that purpose. Ms. Zorn
stated she will bring that to the attention of the LMCD Board Chair.
Judd Brackett, 125 Woodpecker Ridge Road, Tonka Bay, and a member of the LMA Board, clarified that
the LMA could not give the LMCD its membership email list because of commitments it had made to its
membership. The LMA Board did agree to direct the survey to its membership.
Councilmember Siakel stated if input from at least a compliment of lake front property owners is not
taken into account she questioned the value of the strategic planning initiative.
Mayor Zerby thanked Ms. Zorn for all of her efforts and for her report and noted that he has heard
nothing but glowing reports on her participation. He noted that the meeting minutes reflect her
participation.
B. Report by Josh Leddy of the Lake Minnetonka Association and Jack Kimball,
Resident, on the 2015 Milfoil Project and Funding
Jack Kimball, 4445 Enchanted Cove, noted that Josh Leddy could not be in attendance this evening and
that Patrick Selter with the applicator PLM Lake Management is present to field technical questions.
Mr. Kimball stated he thought this is the seventh or eighth year the City has been asked to make a
contribution toward the herbicide treatment of AIS in Phelps Bay and for a few years in Gideon Bay. The
City has been very supportive in past years. He is asking the City to make a $6,000 contribution with
$4,200 of it going towards Phelps Bay in Shorewood and $1,800 towards Gideon Bay. Owners of lake
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 4 of 14
front properties are again willing to pay their fair share. He noted the plan is to treat 21 acres in 2015; 12
acres were treated in 2014.
Mr. Kimball explained that there is $5,200 in funds carried forward from 2014. In 2014 the Department of
Natural Resources (DNR) provided $100 per acre in grant funds (or $1200) and residents are asking for
$2,100 in 2015 to treat 21 acres. The property owners would appreciate funding help from the Lake
Minnetonka Conservation District (LMCD).
Mayor Zerby asked how the pending treatment will be communicated to owners of properties that front
the lake. Mr. Selter explained that when the herbicide treatment first started property owners had to opt in
to the treatment and now they have to opt out. He noted the Lake Minnetonka Association (LMA) does all
of the notifications to the property owners.
Siakel moved, Sundberg seconded, approving a $6,000 contribution for the Eurasian Watermilfoil
herbicide treatment of Gideon Bay and the west side of Phelps Bay with $1,800 going towards
Gideon Bay and $4,200 going towards Phelps Bay. Motion passed 4/0.
7. PARKS
A. Report by Park Commissioner Lynda Gooch Hartmann on the April 14, 2015, Park
Commission Meeting
Commissioner Gooch Hartmann reported on matters considered and actions taken at the April 14, 2015,
Park Commission meeting (as detailed in the minutes of that meeting).
Mayor Zerby thanked Commissioner Gooch Hartmann for her report.
8. PLANNING
A. Conditional Use Permit for Sewer Lift Station
Applicant: Metropolitan Council Environmental Services
Location: 21445 State Highway 7
Director Nielsen explained Metropolitan Council Environmental Services (MCES) has applied for a
conditional use permit (C.U.P.) to replace its sewer lift station on the property located at 21445 State
Highway 7. The Shorewood Zoning Code Section1201.10 Subd. 4.a. stipulates “governmental and public
regulated utility buildings and structures” in residential zoning districts are conditional uses. The existing
facility is located on a permanent easement on the City owned property. The property is located on the
southwest corner of the intersection of Christmas Lake Road and State Highway 7. The property was
acquired through a tax forfeiture process for the purpose of making improvements to that intersection and
for general drainage purposes. There is a fairly significant wetland on the property.
MCES proposes to replace the existing above-ground structure, located in the very southeast corner of the
site, with a below-ground wet well and a small brick building housing control equipment and a bathroom.
The new facility would be located a little further back on the site and the existing mobile generator will be
moved back as well. It will comply with all of the setback requirements. The facility would be served by a
new driveway and a small parking lot. To satisfy Minnehaha Creek Watershed District requirements, a
small drainage pond will be constructed on the north side of the proposed building.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 5 of 14
There will be some tree loss on the site as a result of this effort. They would be primarily cottonwood or
ash trees that would likely have to be removed over the next six to eight years due to disease.
The property is zoned R-1A/S, Single-family Residential/Shoreland. Land uses and zoning surrounding
the site are as follows:
North: State Highway 7, then offices located in Excelsior and Greenwood; zoned
commercial
West: Church located in Excelsior; zoned residential
South: Single-family homes; zoned R-1A/S
East: Single-family homes and the Christmas Lake Public Access; zoned R-1A/S,
The Code stipulates two provisions for “governmental and public regulated utility buildings and
structures necessary” when abutting a residential use in a residential district. One is the property must be
screened and landscaped from the adjoining properties. The applicant proposes landscaping along the
Third Avenue side and along the Christmas Lake Road side of the property. The landscape plan shows a
small retention pond which will be built to the north of the proposed facility to handle runoff from the
new proposed small parking lot. The other is essentially a “catch all” provision related to compliance with
the Shorewood Comprehensive Plan and ensuring compatibility with the surrounding area. MCES’
proposal is considered to be a significant improvement over the existing conditions.
When staff met with MCES representatives there was discussion about the City granting a bigger
easement to MCES, MCES acquiring a portion of the property and MCES acquiring all of the property.
Staff recommends MCES purchase the entire property and that MCES deed back a drainage and utility
easement and the conservation easement over the wetland area. In order to sell the property the Council
has to hold a public hearing on that action. That would be scheduled for the May 26 Council meeting.
Nielsen noted that staff recommends approval of the C.U.P. and moving forward with the sale of the
property. If Council is agreeable with that, staff will prepare a resolution for the C.U.P. and a resolution
for the sale of the property to MCES for consideration during Council’s May 26 meeting. He also noted
that Dan Fick, with MCES and the project manager for this project, was present. He then noted that
during the public hearing for the C.U.P. one resident complimented MCES for its proposal because he
thought it would be a great improvement.
In response to a question from Councilmember Sundberg, Director Nielsen noted MCES is willing to
purchase the entire property.
Councilmember Siakel stated that based on the minutes from the Planning Commission meeting when
this item was discussed she thought some very good questions were asked and answered. She noted she is
comfortable with moving forward with this.
Director Brown explained MCES has asked to have watermain extended to the site. Watermain would be
extended from the City of Excelsior’s municipal water system. He suggests Shorewood pay for the cost to
upsize the watermain so that it would meet Shorewood’s future needs. Staff will work with MCES staff to
determine the cost.
In response to a question from Mayor Zerby, Director Brown explained Shorewood’s 20 year water plan
includes extending water main from its municipal water system through the Christmas Lake Road area.
Zerby asked if that would create an opportunity to eventually connect the Excelsior and Shorewood
municipal water systems. Brown responded yes.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 6 of 14
Sundberg moved, Siakel seconded, directing staff to prepare a resolution granting a conditional use
permit to Metropolitan Council Environmental Services to replace an existing lift station on the
property located at 21445 State Highway 7 and a resolution to sell that property to MCES. Motion
passed 4/0.
Mr. Fick stated if the City wants to upsize the watermain then the City and MCES need to enter into a
cooperative agreement to do that. He asked if that needs to be included in the resolution. Director Nielsen
stated it could be.
B. Conditional Use Permit for Two Houses on One Lot
Applicant: Todd Cebulla
Location: 5530 Vine Hill Road
Director Nielsen explained Todd Cebulla owns the property located at 5530 Vine Hill Road. He wants to
live in the existing home on the property while his new home is being constructed. Mr. Cebulla has
applied for a conditional use permit (C.U.P.) to do so. A number of years ago the City amended its
Ordinance to allow that by C.U.P. There are a number of conditions that must be complied with. The
main one is keeping the existing house should not result in a less desirable location for the new house.
Even if the existing house were demolished up front the new house would be constructed in the proposed
new location. The new location will be a safer location from a planning perspective because the driveway
will come out onto to Waterford Place rather than Vine Hill Road.
The property is zoned Planned Unit Development (PUD) and contains 29,338 square feet of area. The
underlying zoning is R-1C. The new house will comply with all of the requirements for the R-1C zoning.
The provision that allows this to occur is there to make sure that the existing house is demolished within a
defined period of time. The Code states the applicant has six months to get the new house built and the
old house demolished. It has been noted in the past that is a tight time limit. In the past the City has
allowed an applicant to request an extension provided it is made prior to the end of the six months.
Nielsen noted the Planning Commission held a public hearing on this application during its April 7, 2015,
meeting and the Commission voted unanimously to recommend granting the C.U.P. He also noted the
applicant has to put up a cash escrow or letter of credit in the amount of 150 percent of a bid amount to
demolish the existing house prior to a building permit being issued.
Nielsen stated Mr. Cebulla is present.
Councilmember Sundberg asked if there is a limit to the length of an extension. Director Nielsen stated
there is not and noted that the last time it was for 90 days (which is still quite tight).
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 15-028, “A Resolution Granting a
Conditional Use Permit for Two Houses on One Lot for Todd Cebulla, 5530 Vine Hill Road.”
Motion passed 4/0.
9. ENGINEERING/PUBLIC WORKS
A. Accept Plans and Authorize Advertisement for Bids for the 2015 Mill & Overlay
Project
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 7 of 14
Engineer Hornby explained that the 2015 Mill and Overlay project includes Chaska Road, Mayflower
Road, McKinley Court and Murray Hill Road. The 2015 Street Improvement Capital Improvement
Program (CIP) had included Summit Hill. That roadway has been pushed out to 2016 because of the
Summit Woods development project that is in progress. The 2015 CIP has allocated $215,000 for road
maintenance for bituminous mill and overlays. The bids for this year’s project will be opened on May 28.
Hornby noted that staff recommends Council adopt the resolution approving plans and specifications and
authorizing advertisement for bids for the 2015 Bituminous Mill & Overlay project.
Sundberg moved, Siakel seconded, Adopting RESOLUTUION NO. 15-029, “A Resolution
Approving Plans and Specifications and Authorizing Advertisements for Bids for 2015 Bituminous
Mill & Overlay Project, City Project 15-02.” Motion passed 4/0.
10. GENERAL/NEW BUSINESS
A. Cooperative Maintenance Agreement with the Department of Natural Resources for
the Christmas Lake Access
Director Brown explained that on January 29, 1986, the City of Shorewood and the Christmas Lake
Homeowner’s Association (CLHA) entered into an agreement with the Minnesota Department of Natural
Resources (DNR) regarding the operation and maintenance of the public boat access at Christmas Lake.
Since 1986 there has been an informal understanding that the City has been responsible for things on land
and the DNR has been responsible for things in the water. As a result of staff changes at the DNR that
understanding has been challenged. The original agreement is somewhat vague about where
responsibilities lie.
Staff has been working with DNR representatives for over a year trying to clarify the agreement and
resolve what is reasonable for maintenance. The copy of a memorandum from him outlines who has
which responsibilities; they are stipulated in the agreement included in the packet. The DNR is moving
away from any commitment of its staff’s time towards maintenance of the access. Instead it is moving
towards funding of materials and providing information when deemed necessary. Shorewood Public
Works personnel put a lot of legwork into the maintenance items. He noted that the agreement states the
City shall conduct the maintenance of the water access consistent with in compliance with the State’s
aquatic invasive species (AIS) management guidelines.
Brown noted that staff recommends approval of the amendment to the Christmas Lake Public Water
Access Cooperative Agreement between the City and the DNR.
Mayor Zerby asked if staff anticipates there will be a need for additional staff or equipment in order to
comply with the Agreement. Director Brown responded he did not think so.
Director Brown explained that one of the largest changes involves staff putting the dock in and taking it
out each year and noted that he thought that is a minor item. What is more important is what happens with
the concrete ramp (the landing portion of it) over the long term. The DNR has assured staff that it will
have staff there if need be with the necessary equipment but it prefers to keep its labor commitment to a
minimum. The boat ramp issue is still somewhat vague for the long term. The State has placed concrete
planking for the replacement of the existing ramp. He thought the intent is to bring the site up to standard
and then turn it over to the City.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 8 of 14
Brown noted there are boaters who like to power load their boats onto their trailers. Doing that creates a
hollow spot and pushes up gravel out of the water.
Councilmember Siakel stated she thought the City is already doing many of the tasks identified in the
Agreement. She questioned if staff has the expertise of installing and taking out docks. Council may have
to budget for hiring someone to put the dock in and take it out and to comply with AIS inspections.
Director Brown noted that Public Works personnel put the dock in and take it out at Crescent Beach in
cooperation with Tonka Bay staff. Both docks are rollout.
Director Brown stated it is his understanding that the DNR has proposed that if it has staff available and if
water conditions were at a level they could work with the ramp would be replaced in July 2015 and if that
did not work out then would be replaced late fall 2015.
Administrator Joynes reiterated that the DNR has agreed in the Agreement to pay for all of the materials
for the dock and the replacement of the ramp. He noted that staff is quite pleased with the final
Agreement.
Councilmember Labadie asked how frequently the ramp will have to be replaced. Director Brown stated
every 20 – 25 years and noted it needs to be repaired now.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 15-030, “A Resolution Authorizing
the Mayor and City Administrator to Execute the Christmas Lake Public Water Access
Cooperative Maintenance Agreement with the State of Minnesota.” Motion passed 4/0.
B. Authorize the City Administrator to Execute the Christmas Lake Access Inspection
Agreement with the Christmas Lake Homeowners Association
Director Nielsen noted the agreement between the City and the Christmas Lake Homeowner’s
Association (CLHA) regarding aquatic invasive species (AIS) watercraft inspections at the Christmas
Lake public boat access is basically the same as the one entered into in 2014 with the exception of who
provides in the inspection services. Last year the City contracted with Volt Workforce Solutions to
provide those services. Volt no longer does that. For 2015 the City and the CLHA have arranged for
Waterfront Restorations, LLC to provide those services.
He explained that the cost for the 2015 inspection services is considerably more than it was with Volt. In
the Agreement the City has agreed to pay up to $37,500; that is the amount the City has applied for as a
grant through the Minnehaha Creek Watershed District (MCWD). If the City does not get the full amount
of the grant requested it will pay only the amount of the grant received. The CLHA will pay for whatever
the City does not pay for.
Nielsen noted that the access ramp will open on May 1, 2015. He then noted that staff recommends
Council authorize the City Administrator to execute the Agreement.
Councilmember Sundberg asked staff how comfortable it is that the City will get total amount grant
funding requested from the MCWD. Director Nielsen stated the MCWD did not balk at the City’s
request.
Director Nielsen explained that when inspections were started at the boat access the DNR was responsible
for inspection services. It stopped doing that and gave the City grant money to do that.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 9 of 14
Mayor Zerby noted that he was at a recent MCWD Board meeting and that Board did pass a resolution of
support. He clarified the Board has not committed to any financial support as of yet.
Sundberg moved, Siakel seconded, authorizing the City Administrator to execute the Aquatic
Invasive Species Inspection Agreement between the City of Shorewood and the Christmas Lake
Homeowners Association. Motion passed 4/0.
C. Accept Proposal and Authorize the City Administrator to Enter into an Agreement
for Construction of Parking at Gideon Glen
Director Nielsen explained that in 2014 Council approved a proposal from Stonescapes to construct the
gravel parking lot at Gideon Glen. Before the contract was executed the City’s representative at
Stonescapes was leaving to form his own company. Staff requested a proposal from that individual’s new
company Mangold Horticulture. Mangold’s quote of $8,600 is less than Stonescapes’ quote in 2014. The
City has submitted a permit application to the Minnehaha Creek Watershed District (MCWD) for the
work. As soon as the City receives the permit Mangold Horticulture will do the work.
Mayor Zerby noted the MCWD had a commenting period about the City’s permit application and that
ended on April 27.
Zerby asked Director Brown if he thought the quote was fair. Brown responded it is very fair.
Labadie moved, Sundberg seconded, authorizing the City Administrator to execute the contract
with Mangold Horticulture for the construction of the gravel parking lot at Gideon Glen.
Director Nielsen stated he hopes to be able to meet with the contractor for the sign at Gideon Glen this
week. That was approved last fall as well.
Motion passed 4/0.
D. Accept Proposal and Authorize the City Administrator to Enter into an Agreement
for City Hall Landscape Maintenance
Director Nielsen explained the City solicited a bid from Mangold Horticulture to perform periodic (twice
a month) landscape maintenance around City Hall. Mangold’s bid retains the same price the City paid for
with Stonescapes last year but includes additional work on the rear side of the building.
Nielsen noted staff recommends Council accept the proposal from Mangold Horticulture for landscape
maintenance services for a monthly cost of $245 for May through October not including tax.
Siakel moved, Labadie seconded, authorizing the City Administrator to enter into an agreement
with Mangold Horticulture for City Hall landscape maintenance. Motion passed 4/0.
E. Adopt a Tree Replacement Policy for City Trail /Sidewalk Projects
Director Nielsen explained that for Council’s April 13, 2015, meeting staff presented Council with a draft
tree replacement policy for significant trees lost because of City trail / sidewalk projects. During that
meeting Council directed staff to prepare a resolution adopting the policy. The policy affects properties
that have public right-of-way (ROW) in front of them. It does not affect properties where the City is
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 10 of 14
acquiring ROW or easements. He considers the policy to be a good faith effort and demonstrates the City
values a tree-lined appearance of various streets in the City.
The policy states that if a property owner wants to plant the tree(s) the City will provide them with two,
two-inch caliper, deciduous trees or two, four-foot high, coniferous trees from a list of available trees
provided by the City. If the property owner prefers planted trees, the City will plant one tree. The new
trees must be planted outside of the ROW but no farther away than 20 feet from the ROW. The property
owners will be encouraged to plant a variety of trees. There is a warranty for the trees the City has planted
but not for those planted by the owner.
Nielsen noted that the policy also allows for significant clusters of vegetation to be replaced with trees at
Council’s discretion. That will be done on a case-by-case basis. He clarified the City is not replacing trees
because it is not possible to replace a 20-iinch caliper tree.
Councilmember Labadie asked if there is a definition for significant trees and significant clusters.
Director Nielsen stated that definition is found in the City’s Tree Preservation and Replacement policy.
Director Nielsen clarified that if a property owner wants to replace a hedge they can do so on their own
but it must not be planted in the public ROW.
Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 15-031, “A Resolution Adopting a
Tree Replacement Policy for City Trail / Sidewalk Projects.” Motion passed 4/0.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trail Schedule
Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule.
Engineer Hornby noted that the completion date for the plans and specifications for the Smithtown Road
East Sidewalk Extension Project has been moved to the end of May. He stated that during that time
permit application submittals will begin. He clarified that the neighborhood informational meeting (open
house) will be moved to May 21 from May 19 because it conflicted with another meeting.
Mayor Zerby asked if there will be plans and specifications ready for the neighborhood meeting. Engineer
Hornby responded there will be plans available for viewing.
Mayor Zerby stated from his perspective there is no more room in the schedule to push dates out in 2015.
Engineer Hornby stated that the Smithtown Road West Sidewalk Project carried over from 2013 to 2014.
The sidewalk turned out to be very nice. He explained the contractor will stage a portion of the work in
2015 and complete the rest in 2016.
In response to a question from Councilmember Labadie, Director Nielsen stated the May 21 open house
will be held at the Minnewashta Elementary School.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 11 of 14
2. Budget Report
Mayor Zerby noted the meeting packet contains a copy of the March 2015 General Fund Monthly Budget
Report.
3. Christmas Lake Access Opening
Administrator Joynes stated there was a meeting earlier in the day to discuss the logistics of opening the
Christmas Lake boat access. It is scheduled to open on May 1. A surveillance camera will be mounted on
the access site and people can view activity at the site through the City’s website.
Other
Director Brown stated on April 28 some Public Works staff will assist representatives from the Minnesota
Department of Natural Resources (DNR) and the Minnehaha Creek Watershed District (MCWD) with the
removal of the floating silt fence/barrier at the Christmas Lake boat access. After that the staff will work
on putting the dock in the water in time for the opening of fishing on May 9.
Brown explained that on April 26 there was a power outage in the western part of Shorewood. It was
caused by a transformer pole fire near the area of Smithtown Way and Smithtown Road. The power came
back on about 10:45 P.M.
Councilmember Sundberg asked staff if Xcel Energy keeps the City informed of its maintenance and
repair schedule. She stated from her perspective there are a lot of power outages in the City. She
commented that there are residents who have bought generators because of the number of outages and she
does not find the number of outages to be acceptable.
Director Brown stated staff is not privy to a lot of Xcel’s maintenance operations. But, staff does talk with
Xcel representatives on a regular basis. He noted that he thought the April 26 outage was rare. He
explained it is not uncommon for any city the size of Shorewood to experience two events during the hot
weather months when, for example, transformers blowup. The majority of the power outages in
Shorewood are caused by tree branches hitting the power lines. The circuit systems are designed such that
third time a branch bounces on a line the circuit is shut down because there is a potentially dangerous
problem. He stated he thought most of the power outage issues in the City are due to vegetation
management.
Councilmember Sundberg stated she has lived in other communities in the area and there were not the
same number of outages as there have been in Shorewood. She requested a representative from Xcel
come and talk to Council about outages and she would like Xcel to provide data on outages. She thought
the City’s residents deserve that.
Attorney Keane explained that outage conversations were had between the City and Xcel when it
extended a trunk line. From his vantage point there are an inordinate number of service interruptions
outages in the City when compared to other communities. The truck line was supposed to provide backup
and redundancy to mitigate the interruptions in service. Xcel has never reported back on the performance
of the system since the line was installed.
Councilmember Siakel asked if outages are more prevalent on the west side of Shorewood. Director
Brown responded yes and explained it is because of the trees. There had also been a power outage out the
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 12 of 14
west end of Shorewood that left residents without power for eight hours. The outage causes more of an
impact for residents served by private well water because they cannot flush their toilets when there is an
outage.
Engineer Hornby stated that residents in the Star Lane and Star Circle area have been notified about an
open house regarding the roadway improvements project and the potential extension of watermain. The
open house is scheduled for May 5 and it will be rescheduled to May 7 because of another meeting
conflict.
Councilmember Sundberg stated during the April 9 Council and staff retreat Council was told the
renewable energy study would be complete by year end. Engineer Hornby noted that is correct. Sundberg
stated that considering the potential redevelopment of the Minnetonka County Club (MCC) property the
conclusion of the study would be too late because she thought the results of the study need to be
incorporated into the planning for the MCC property. She thought the firm doing the study indicated it
would take six months. Hornby stated the consultants are dependent on getting information from the
utility companies and they have received about three-fourths of what they need. They also need a lot of
information from the financial staff who are involved with audit preparation activities. Sundberg asked if
Council will get an interim report from the consultants. Hornby stated that should be possible and
explained the consultants do have overall energy usage data in the community. Sundberg asked to get an
interim report.
Director DeJong stated the financial staff is wrapping up audit preparations and field works starts next
week. He then stated the computer vendor moved its services over the past weekend. The City’s website
was down from Saturday evening to mid-morning today. One of the staff phone lines was impacted for
some reason.
Administrator Joynes stated staff anticipates receiving the formal appraisal for the Southshore Center in
the next few days. He noted there will be an executive session on May 11, 2015, to talk about a strategy
for the Center. He then stated that staff is in the process of preparing a diagram of major decisions
Council will have to make related to the Minnetonka Country Club (MCC) property and surrounding
area. That should be done in the next month. At the same time the abatement process needs to be started.
Council needs to decide who should meeting with Minnetonka School District representatives if the City
is going to encourage the District to also move forward with abatement. He suggested that Mayor Zerby,
Councilmember Labadie and he have initial discussions about that. He noted Council will have to have a
number of intense meetings.
He noted the MCC Planning Advisory Committee (PAC) is on track to have recommendations for
Council in June. Its next meeting is on April 28.
Joynes stated the South Lake Minnetonka Police Department (SLMPD) member City
Administrators/Manager are meeting next week to develop a process for hiring and selecting a new chief
of police. The hope is to have a new chief on board by August 2015. He noted the Excelsior Fire District
(EFD) Board discussed the draft 2016 EFD Operating Budget and Capital Improvement Program (CIP)
during an April 15 work session. Shorewood’s share of the funding will increase less than 1 percent when
compared to 2015. EFD Chief Gerber will come before Council during one of its May meetings to present
the Budget.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 13 of 14
B. Mayor and City Council
Councilmember Siakel noted that she plans on attending the Three Rivers Park District meeting on April
30 about the crossing of the LRT Trail at County Road 19. Mayor Zerby noted that he also plans on
attending. Staff stated will post the meeting.
Siakel explained that she attended the Excelsior Fire District (EFD) Board April 15 work session during
which the draft 2016 EFD Operating Budget and 2016 – 2036 Capital Improvement Program (CIP) were
discussed. For 2016 Shorewood will fund about 37.63 percent of the overall budget. Shorewood’s share
for 2016 will increase 0.3 percent when compared to 2015. The EFD became sales tax exempt on January
1, 2015. That will amount to about $9,000 in savings for previously taxable purchases.
The EFD Administrative Specialist position will become a full-time shared position with the City of
Chanhassen; each organization will pay 50 percent of the total cost of the position. There was a little
discussion about EFD Chief Gerber’s desire to have a full-time Assistant Chief.
Per the EFD Board’s direction, Chief Gerber removed building maintenance related projects out of the
CIP and created a 2016 – 2036 Building Projects Improvement Program (the BPIP) document which
includes those items. Some needed improvements were made to the facilities in 2015. In 2016 there is
some concrete replacement work that needs to be done.
Siakel explained that EFD’s Aerial 11 is scheduled to be replaced in 2018. It is the first truck that leaves
the station for a fire call and it is a foundational piece of equipment. It is a ladder truck and it carries
water. Chief Gerber identified a number of options for replacing it – do nothing, refurbish/remount the
ladder device on a new chassis, purchase a used apparatus, purchase a demo apparatus, or purchase a new
unit. If a new unit were to be purchase, Gerber recommended purchasing a new unit through the
purchasing cooperative Houston-Galveston Purchasing Cooperative (HGAC). By doing that the pricing
would be more favorable but it would require some compromise. If the EFD were to commit in 2015 to
purchasing the truck in the future it may be able to lock in better pricing. The narrow roadways in the
EFD community and the fact that part of the community is not hydranted create some special needs.
Mayor Zerby explained the Hennepin County Open Book meeting is scheduled for May 4 from 5:00 –
7:00 P.M. at City Hall. That is the second opportunity for property owners in the City to speak with the
assessor about their property valuations. The first opportunity is to call them.
Zerby noted that the South Lake Minnetonka Police Department (SLMPD) was recognized by the
organization Mothers Against Drunk Drivers (MADD). It was recognized as the Outstanding Law
Enforcement Agency for 2015. Sergeant Mark Guyer was recognized for Outstanding Service Metro Area
2015. Three top DWI Enforcer Awards were awarded to Sergeant Mark Guyer, Sergeant Jim Williams
and Officer Rick Sayre. He extended his congratulations to the SLMPD. He stated that although he enjoys
all of the establishments in the City of Excelsior that people imbibe in and dine in providing policing
services to control things takes away from other policing resources for other areas in the SLMPD
community. For the size of the SLMPD community (about 12,000 people) receiving that many awards
tells somewhat of a story of what is going on in the community.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
April 27, 2015
Page 14 of 14
12. ADJOURN
Siakel moved, Sundberg seconded, Adjourning the City Council Regular Meeting of April 27, 2015,
at 8:38 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: May 11 , 2015
Prepared by: Michelle Nguyen, Senior Accountant
Bruce DeJong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
61477 - 61479 & ACH 24,304.13
Pending 61480 — 61522 & ACH 65,371.64
Total Claims $89,675.77
We have also included a payroll summary for the payroll period ending May 3, 2015.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen
Batch: 00001.05.2015 - PAYROLL- 05042015
CITY OF SHOREWOOD
Account Number
Debit Amount
CreditAmount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
45,923.87
CASH AND INVESTMENTS
101 -13 -4101 -0000
6,354.90
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
264.00
0.00
PART -TIME
101 -13- 4121 -0000
476.58
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
495.40
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,161.97
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
22.47
0.00
WORKERS COMPENSATION
101 -15 -4101 -0000
4,308.68
0,00
FULL -TIM;E REGULAR
101- 154121 -0000
323.16
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
307.56
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
471.10
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
17.69
0.00
WORKERS COMPENSATION
1.01 -18- 4101 -0000
5,328.00
0.00
FULL -TIME REGULAR
101 -18 -4121 -0000
399.60
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
388.60
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
797.17
0.00
EMPLOYEE INSURANCE., - CITY
101 -18- 4151 -0000
17.05
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
3,702.08
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
277.63
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
23160
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
475.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
20.99
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
8,588.63
0.00
FULL -TIME REGULAR
101 -32- 4102 -0000
172.98
0.00
OVERTIME
101 -32- 4121 -0000
657.11
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
639.13
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,703.75
0.00
EMPLOYEE INSURANCE - CITY
101 -32 -4151 -0000
460.40
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
5,159.42
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
386.96
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
379.01
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
836.83
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
214.77
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
748.87
0.00
FULL -TIME REGULAR
PR - G/L Distribution Report (05/04/2015 - 11:53 AM) Page 1
Account Number Debit Amount Credit Amount Description
1.01 -53 -4121 -0000
56.16
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
56.72
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
18.10
0.00
EMPLOYEE INSURANCE - CITY
101 -53 -4151 -0000
2.80
0.00
WORKERS COMPENSATION
FUND Total:
45,923.87
45,923.87
FUND 201
SOnthshore Center
201 -00- 1010 -0000
0.00
2,291.92
CASH AND INVESTMENTS
201 -00- 4101 -0000
1,265.86
0.00
FULL -TIME REGULAR
201 -00- 4102 -0000
240.23
0.00
OVERTIME
201 -00- 4103 -0000
550.00
0.00
PART -TIME
201 -00 -4121 -0000
94.98
0.00
PERA CONTRIB - CITY SFIARE
201 -00- 4122 -0000
135.35
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
5.50
0.00
WORKERS COMPENSATION
FUND Total:
2,291.92
2,291.92
FUND 601
Water Utility
601 -00- 1010 -0000
090
7,971.58
CASH AND INVESTMENTS
601 -00- 4101 -0000
5,930.17
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
188.52
0.00
OVERTIME
601 -00 -4121 -0000
458.88
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
405.40
0.00
FICA CONTRIB - CITY SHARE
601 -00 -4131 -0000
825.63
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
162.98
0.00
WORKERS COMPENSATION
FUND Total:
7,971.58
7,971.58
FUND 611
Sanitary Sewer Utility
611 -00 -1010 -0000
0.00
4,596.58
CASH AND INVESTMENTS
611 -00- 4101 -0000
3,123.36
0.00
FULL -TIME REGULAR
611 -00- 4102 -0000
86.91
0.00
OVERTIME
611 -00- 4121 -0000
240.81
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
240.16
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
825.63
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
79.71
0.00
WORKERS COMPENSATION
FUND Total:
4,596.58
4,596.58
FUND 621
Recycling Utility
621 -00- 1010 -0000
090
616.16
CASH AND INVESTMENTS
621 -00- 4101 -0000
487.51
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
36.58
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
25.57
0.00
FICA CONTRIB - CITY SHARE
PR - GIL Distribution Report (05/04/2015 - 11:53 AM) Page 2
Account Number
DebitAmount
CreditAmount
Description
621 -00- 4131 -0000
66.50
0.00
EMPLOYEE INSURANCE - CITY
FUND'Total:
616.16
616.16
FUND 631
Storm Water Utility
631 -00 -1010 -0000
0.00
1,608.58
CASH AND INVESTMENTS
631 -00- 4101 -0000
1,301.12
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
97.57
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 - 0000
86.66
0.00
FICA CONTRIB - CITY SIIARE
631 -00 -4131 -0000
90.22
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
33.01
0.00
WORKERS COMPENSATION
FUND Total:
1,608.58
1,608.58
FUND 700
Payroll Clearing Fund
700 -00 -1010 -0000
63,008.69
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
29,760.32
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
7,617.74
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
3,908.55
FEDERAL WITHHOLDING PAYABLE
700- 00- 2173 -0000
0.00
1,698.02
STATE WITHHOLDING PAYABLE
700 -00- 2174 - 0000
0.00
6,784.32
FICA /MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
6,544.58
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
2,450.00
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,037.37
WORKERS COMPENSATION
700 -00 -2179 -0000
0.00
192.00
SEC 125 DEP CARE REIMI3 PAYABLE
700 -00- 2180 -0000
0.00
404.07
LIFE INSURANCE
700 -00- 2181 -0000
0.00
745.96
DISABILITY INSURANCE
700 -00- 2182 -0000
0.00
318.32
UNION DUES
700 -00- 2183 -0000
0.00
1,547.44
HEALTH SAVINGS ACCOUNT
FUND Total:
63,008.69
63,008.69
Report Total:
126,017.38
126,017.38
PR - G /L. Distribution Report (05/04/2015 - 11:53 AM) Page 3
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Accounts Payable
Check Detail
User: Mnguyen
Printed: 05/07/2015 - 12:46PM
Check Number Check Date
604 - QUEEN OP EXCELSIOR Line Item Account
61479 05/06/2015
Inv 2015 - ApprEvent
Line Item Date Line Item Description
05/06/2015 Appreciation Event on July 24th
Inv 201.5 - ApprEvent Total
61479 Total:
604 - QUEEN OF EXCELSIOR Total:
Total
Amount
Line Item Account
101 -11- 4331 -0000 1,020.00
1,020.00
1,020.00
1,020.00
1,020.00
AP -Check Detail (5/7/2015 - I2:46 PM) Page 1
Acc
Computer Check
Proof List by Vendor
User: Mnguyen
City of
Printed: 05/07/2015 - 12:40PM
Shorewood
Batch: 00003.05.
Invoice No
Description
Amount
Payment Date
Acet Number
Fund
Dept
Vendor 105
ADVANCED IMAGING SOLUTIONS
Check
INV72628
Monthly Maint-Konica Minolta
77.00
05/11 /2015
101 -13- 4221 -0000
General
Admin
Check 77.00
Vendor 118
APPLIED MAINTENANCE SUPPLIES & SOLUTIONS
Check
96545272
Supplies & Parts
235.70
05/11/2015
101 -32 -4245 -0000
General
Pub Works
Check 235.70
Vendor 136
CENTERPOINT ENERGY
Check
04302015
20405 Knighsbrndge Rd - 03/20 -04/21
47.53
05 /11/2015
601 -00- 4394 -0000
Water
Non -Dept
04302015
28125 Boulder Bridge - 03/20 -04/21
134.67
05/11/2015
601 -00 -4396 -0000
Water
Non -Dept
04302015
24200 Smithtown Rd - 03/20 -04/21
259.04
05/11/2015
101 -32- 4380 -0000
General
Pub Works
04302015
5745 Ctry Club & 25200 Hwy 7- 03/20 -04/2
167.35
05/11/2015
101 -52- 4380 -0000
General
Park Maint
04302015
5755 Country Club Rd - 03/20 -04/21
142.54
05/11/2015
101 -19- 4380 -0000
General
Mun Bldg
79456885- 042415
5735 Country Club Rd - 03/23 -04/22
123.57
05/1 1/2015
201 -00- 4380 -0000
SSC
Non -,Dept
86501806- 042415
20630 Manor Rd - 03/23 -04/22
30.64
05/11 /2015
101 -52- 4380 -0000
General
Park Maint
Check 905.34
Vendor 137
CENTURY LINK
Check
9524702294 -Ap15
952 -470- 2294 -PW
56.17
05/11/2015
101 -32 -4321 -0000
General
Pub Works
9524706340 -Apl5
952 - 474 - 6340 -CH
118.25
05/11/2015
101 -19- 4321 -0000
General
Mun Bldg
9524709605 -Ap15
952- 474 -9605- Amesbury
73.29
05/11/2015
601 -00- 4394 -0000
Water
Non -Dept
9524709606 -Ap15
952- 474 -9606- Amesbury
73.29
05/11 /2015
601 -00- 4394 -0000
Water
Non -Dept
Check 321.00
Vendor 143
CITY OF CHANHASSEN
Check
04302015
018505- 000 -Shwd Interconnect
12.16
05/11/2015
601 -00- 4263 -0000
Water
Non -Dept
04302015
018505- 001- Shwd2Interconnect
1,431.16
05/11/2015
601 -00- 4263 -0000
Water
Non -Dept
Check 1- 443.32
Vendor 161
BRUCE De7ONG
Check
2015- TaxForm
2014 Tax Forms
120.18
05/11/2015
101 -15- 4200 -0000
General
Fin
Check 120.18
Vendor 162
DELANO RENTAL, INC.
Check
71.61
Tiller Rental
126.40
05/11/2015
101 -32- 4410 -0000
General
Pub Works
Check 126.40
Vendor 167
ECM PUBLISHERS INC
Check
212230
PHN- Friendly Variance
50.27
05/11/2015
101 -18- 4351 -0000
General
Planning
212231
PHN -Moe Variance
50.27
05/11/2015
101 -18- 4351 -0000
General
Planning
212409
PI-IN-Friendly Variance
30.84
05/11/2015
101 -18 -4351 -0000
General
Planning
212410
PFIN-Moe Variance
30.84
05/11/2015
101 -18- 4351 -0000
General
Planning
214414
Bids- Water Tower Rehab
145.95
05/11/2015
601 -00- 4351 -0000
Water
Non -Dept
214606
Bids -Water Tower Rehab
212.48
05/11/2015
601 -00- 4351 -0000
Water
Non -Dept
Check 520.65
Vendor 219
ELLY PIEPER
Check
04282015
Tablecloths
88.00
05/11/2015
201 -00 -4400 -0000
SSC
Non -Dept
05042015
Tablecloths
60.00
05/11/2015
201 -00- 4400 -0000
SSC
Non -Dept
Check 148.00
Vendor 176
EROSION PRODUCTS, LLC
Check
1891
Gage Steel Staples
70.00
05/11/2015
101 -32- 4250 -0000
General
Pub Works
Check 70.00
Vendor 200
GOPHER STATE ONE CALL
Check
134815
Monthly Rental
114.61
05/11/2015
601 -00- 4400 -0000
Water
Non -Dept
134815
Monthly Rental
114.62
05/11/2015
611 -00 -4400 -0000
Sewer
Non -Dept
134815
Monthly Rental
114.62
05/11/2015
631 -00- 4400 -0000
Storm Water
Non -Dept
Check 343.85
Vendor 202
GRAINGER INC
Check
9723155355
Safety Equipments
132.60
05/11/2015
101 -32- 4245 -0000
General
Pub Works
9723417003
Hard Hats Replace
185.80
05/11/2015
101 -32- 4245 -0000
General
Pub Works
Check 318.40
Vendor 211
HAWKINS INC
Check
3719465 -RI
Chlorine
105.00
05/11/2015
601 -00- 4245 -0000
Water
Non -Dept
Check 105.00
Vendor 224
1NFRATECH
Check
PR150214
Sanitary Sewer Televise - Yellowstone & Min
900.00
05/11/2015
611 -00 -4400 -0000
Sewer
Non -Dept
Check 900.00
Vendor 227
INTELLIGENT PRODUCTS INC
Check
192310A
Mutt Mitts
479.04
05/11/2015
101 -52- 4245 -0000
General
Park Maint
Check 479.04
Vendor 228
INTERNATIONAL CODE COUNCIL
Check
Inv0556083
Minnesota Building Code
98.67
05/11/2015
101 -24 -4331 -0000
General
Insp
Inv0556083
Minnesota Energy With ANSI 90.1 -201
80.00
05/11/2015
101 -24- 4331 -0000
General
Insp
Check 178.67
Vendor 495
WILLIAM JOYNES
Check
April -2015
Admin Monthly Services
12,010.00
05/11/2015
101 -13- 4400 -0000
General
Admin
Check 12.010.00
Vendor 455
KDV, LTD
Check
224566
April -Audit Consulting Services
3,161.00
05/11/2015
101 -15- 4301 -0000
General
Fin
Check 3.161.00
Vendor 239
KENNEDY & GRAVEN CHARTERED
Check
125359
Ron Johnson Litigation - Mar Svc
33.00
05/11/2015
101 -16- 4304 -0000
General
Prof Svcs
Check 33.00
Vendor 482
KUTAK ROCK LLP
Check
2050096
General Corporate - Mar
1,850.00
05/11/2015
101 -16- 4304 -0000
General
Prof Svcs
2050097
Personnel - Mar
1,147.00
05/11/2015
101 -16- 4304 -0000
General
Prof Svcs
2050098
Public Improvement Project - Mar
92.50
05/11/2015
611 -00 -4304 -0000
Sewer
Non -Dept
2050099
Land Use & Development - Mar
462.00
05/11/2015
101 -16 -4304 -0000
General
Prof Svcs
2050101
Smithtown Trail East - Mar
2,719.50
05/11/2015
406 -00- 4620 -0008
Trail
Non -Dept
2050102
Solar Development- Mar
111.00
05/11/2015
101 -16- 4304 -0000
General
Prof Svcs
2050250
Southshore Center - Mar
37.00
05/11/2015
201 -00- 4304 -0000
SSC
Non -Dept
2050601
Minnetonka Country Club - Mar
2,756.50
05/11/2015
450 -00- 4304 -0000
Comm Infr
Non -Dept
2051024
Minnetonka Country Club Financing -Mar
777.00
05/11/2015
101 -18- 4304 -0000
General
Planning
Check 9.952.50
Vendor 250
LAKE MINNETONKA ASSOCIATION
Check
2014 - Milfoil
2014 - Milfoil Treatment on Lake Minnetonka
6,000.00
05/11/2015
101 -52- 4400 -0000
General
Park Maint
2015 - Milfoil
2015 - Milfoil Treatment on Lake Minnetonka
6,000.00
05/11/2015
101 -52 -4400 -0000
General
Park Maint
Check 12.000.00
Vendor 260
LOCATORS & SUPPLIES, INC.
Check
0233893 -in
Asphalt Tools
167.48
05/11/2015
101 -32- 4250 -0000
General
Pub Works
Check 167.48
Vendor 265
MACQUEEN EQUIPMENT INC
Check
5 -15232
Sweeper Repair
756.36
05/11/2015
101 -32- 4400 -0000
General
Pub Works
Check 756.36
Vendor 293
MINNESOTA ASSOCIATION OF GOVERNMENT
COMMUNICATORS
Check
15JWSWD
MAGC -Jan Workshop -Julie Moore
10.00
05/11/2015
101 -1.3- 4331 -0000
General
Admin
Check 10.00
Vendor 606
MINNESOTA EXTERIOR
Check
Receipt 48608
Refund Building Permit -4940 St Albans Bay
75.00
05/11/2015
101 -00- 3221 -0000
General
Non -Dept
Receipt#8608
Refund Building Permit -4940 St Albans Bay
5.00
05/11/2015
101 -00- 2085 -0000
General
Non -Dept
Check 80.00
Vendor 459
MINNETONKA GIRLS SOFTBALL, ASSOCIATION
Check
Spring -2015
Spring User Fee Credit Refund for Receipt D
990.00
05/1 1/2015
101 -00- 3471 -0000
General
Non -Dept
Check 990.00
Vendor 463
MTI DISTRIBUTING INC.
Check
1006326 -00
Mower Parts
35.98
05/11/2015
101 -32 -4221 -0000
General
Pub Works
1006327 -00
Belt -Seat
119.36
05/11/2015
101 -32- 4221 -0000
General
Pub Works
Check 155.34
Vendor 313
MICHELLE THAO NGUYEN
Check
April -2015
Mileage - April
109.25
05/11/2015
101 -15- 4331 -0000
General
Fin
Check 109.25
Vendor 322
OFFICE DEPOT
Check
767585224001
Supplies & Copy Papers
126.53
05/11/2015
101 -13- 4200 -0000
General
Admin
Check 126.53
Vendor 325
ON SITE SANITATION -TWIN CITIES
Check
11294
5745 Country Club Road
53.50
05/11/2015
101 -52 -4410 -0000
General
Park Maint
11295
26655 West 62nd Street
53.50
05/11 /2015
101 -52- 4410 -0000
General
Park Maint
11296
6000 Eureka Road
160.50
05/11/2015
101 -52 -4410 -0000
General
Park Maint
11297
20630 Manor Road
53.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
11298
5755 Covington Road
53.50
05/11/2015
101 -52 -4410 -0000
General
Park Maint
11299
5355 St. Albans Bay Road
53.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
11300
5625 Merry Lane
117.70
05/11/2015
101 -52 -4410 -0000
General
Park Maint
7572
5745 Country Club Road
53.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
7573
26655 West 62nd Street
53.50
05/11/2015
101 -52 -4410 -0000
General
Park Maint
7574
6000 Eureka Road
160.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
7575
20630 Manor Road
53.50
05/11/2015
101 -52 -4410 -0000
General
Park Maint
7576
5755 Covington Road
53.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
7577
5355 St. Albans Bay Road
53.50
05/11/2015
101 -52- 4410 -0000
General
Park Maint
7578
5625 Merry Lane
128.40
05/11/2015
101 -52- 4410 -0000
General
Park Maint
Check 1.102.10
Vendor 331
JOSEPH PAZANDAK
Check
April -2015
April Mileage
208.73
05/11/2015
101 -24 -4331 -0000
General
Insp
Check 208.73
Vendor 240
KENNETH POTTS, PA
Check
April -2015
Prosectution Monthly Services
2,500.00
05/11/2015
101 -16- 4304 -0000
General
Prof Svcs
Check 2.500.00
Vendor 108
REPUBLIC SERVICES No.894
Check
0894- 003796395
Monthly Recycling Svc
9,757.20
05/11 /2015
621 -00- 4400 -0000
Recycling
Non -Dept
Check 9.757.20
Vendor 354
SHOREWOOD TRUE VALUE
124111
Stretch Film - Packaging
34.99
124162
Bulk Hardware
7.11
124177
Sealant
4.79
124195
Adapter
0.99
124226
Outlet
17.99
124231
Sprayer
2199
101 -32- 4223 -0000
Check 87.86
Pub Works
Vendor 360
SOUTH LAIC, MINNETONKA POLICE DEPARTMENT
1st Qtr- 2015 -HCPF
Quarterly -Henn Cty Process Fee
451.18
Check
Check 451.18
Vendor 605
SUMMIT WOODS, LLC
General
OctI4PIanRefund
Refund Credit for Inv #2682 - -Oct -2014 Plan
715.50
Check 715.50
05/11/2015
Vendor 386
TWIN CITY WATER CLINIC
Non -Dept
6294
Monthly Bacteria Svc
100.00
Check 100.00
601 -00 -4400 -0000
Vendor 421
VERIZON WIRELESS
9744392862
L.S. Phones - Acet985338397- 03/22 -04/21
190.41
05/11/2015
Check 190.41
Sewer
Vendor 398
VOYAGER FLEET SYSTEMS INC
Check
869293803517
Closing Date -04/24/15
1,669.10
101 -32- 4212 -0000
Check 1.669.10
Pub Works
Vendor 401
WASTE MANAGEMENT OF WI -MN
6782434- 1593 -5
5735 Ctry Club Rd- Monthly Svc
181.21
6782435- 1593 -2
24200 Smithtown Rd- Monthly Svc
420.27
101 -32- 4400 -0000
Check 601.48
Pub Works
Vendor 327
WINDSTREAM
58375476
City Hall
116.33
58375476
Public Work
52.43
58375476
Boulder ,Bridge Well
55.12
58375476
Badger Well -City of Shorewood
111.94
58375476
Badger- Manor - Cathcart Park
162.67
58375476
West Tower -City of Shorewood
55.12
101 -52- 4321 -0000
Check 553.61
Park Maint
Vendor 411
XCEL ENERGY
Water
Stmt #454444553
24253 Smithtown Rd - 03/25 -04/25
273.96
Stmt#454463379
-5735 Country Club Rd- 03/25 -04/25
654.89
Stmt #454764173
5700 County Rd 19 - 03/30 -04/28
31.98
Stmt4454764173
5700 County Rd 19 - Unit Light- 03/30 -040
185.63
Non -Dept
Check 1.146.46
101 -32- 4399 -0000
Vendor 412
ZARNOTH BRUSH WORKS INC
05/11/2015
0154540 -IN
Sweeper Brooms
444.00
Check 444.00
Total for Check Run: 65,371.64
Total of Number of Checks: 43
Check
05/11/2015
101 -32- 4245 -0000
General
Pub Works
05/11/2015
101 -32- 4245 -0000
General
Pub Works
05/11/2015
101 -32- 4245 -0000
General
Pub Works
05/11/2015
101 -32- 4245 -0000
General
Pub Works
05/11/2015
101 -32- 4223 -0000
General
Pub Works
05/11/2015
101 -52- 4245 -0000
General
Park Maint
Check
05/11/2015
101 -21 -4400 -0000
General
Police
Check
05/11/2015
101 -00- 3414 -0000
General
Non -Dept
Check
05/11/2015
601 -00 -4400 -0000
Water
Non -Dept
Check
05/11/2015
611 -00- 4321 -0000
Sewer
Non -Dept
Check
05/11/2015
101 -32- 4212 -0000
General
Pub Works
Check
05/11/2015
201 -00- 4400 -0000
SSC
Non -Dept
05/11/2015
101 -32- 4400 -0000
General
Pub Works
Check
05/11/2015
101 -19- 4321 -0000
General
Mon Bldg
05/11/2015
101 -32- 4321 -0000
General
Pub Works
05/11/2015
601 -00- 4396 -0000
Water
Non -Dept
05/11/2015
601 -00- 4395 -0000
Water
Non -Dept
05/11/2015
101 -52- 4321 -0000
General
Park Maint
05/11/2015
601 -00- 4321 -0000
Water
Non -Dept
Check
05/11/2015
601 -00- 4395 -0000
Water
Non -Dept
05/11/2015
201 -00- 4380 -0000
SSC
Non -Dept
05/11/2015
101 -32- 4399 -0000
General
Pub Works
05/11/2015
101 -32- 4399 -0000
General
Pub Works
Check
05/11/2015
101 -32- 4250 -0000
General
Pub Works
#3B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Annual Liquor License Renewals
Meeting Date: May 11, 2015
Prepared by: Jean Panchyshyn, City Clerk
Reviewed by: Bill Joynes, City Administrator
Attachments: Resolutions (5) approving Liquor Licenses for five establishments in Shorewood
Policy Consideration: City Code Chapter 401-Liquor Regulations provides for consideration of the
licensing of establishments requesting on- and off-sale liquor licenses.
Background: The American Legion Post #259 currently holds an on-sale liquor license. Cub Foods has
a 3.2 percent off-sale malt liquor license. Park Square Subway (dba Shorewood Liquor), TL Shorewood
Inc (dba Team Liquor Wines & Spirits), and Wine & Spirits by JD Inc (dba MGM Wine & Spirits) all hold an
off-sale intoxicating liquor license. All licenses expire on May 31, 2015.
All licensees have submitted appropriate liquor license documentation and license renewal fees.
Background checks were processed, and there were no disclosable records for convictions within the
past year of any violation of laws relating to the sale of intoxicating liquor for these five establishments.
Financial or Budget Considerations: Appropriate liquor license fees have been received and
deposited into the corresponding license revenue fund.
Options:
1) Adopt the Resolutions approving the liquor license for the five establishments in Shorewood
2) Denial of the license requests
Recommendation / Action Requested: Adopt the following five Resolutions: On-sale Intoxicating
Liquor and Special Sunday Sales license for the American Legion Post #259; 3.2 percent off-sale Malt
Liquor license for Cub Foods; and off-sale intoxicating liquor licenses for Park Square Subway, dba
Shorewood Liquor; TL Shorewood Inc, dba Team Liquor Wine & Spirits; and Wine & Spirits by JD Inc, dba
MGM Wine & Spirits.
Next Steps and Timelines: Staff will issue the licenses to the establishments and forward appropriate
documents to the State Alcohol and Gambling Enforcement division for their records and approval.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION APPROVING INTOXICATING LIQUOR LICENSE ON-SALE
INTOXICATING LIQUOR & SPECIAL SUNDAY SALES
WHEREAS,
the Shorewood City Code, Sections 402.02, 403.05, 1300.01 and 1300.02,
provides for the licensing of the sale of intoxicating liquor in the City and requires a special license
for Sunday sales; and
WHEREAS,
said Code provides that the applicant shall complete an application for a
liquor license, pay the required licensing fee, fulfill certain requirements concerning insurance
coverage, have a favorable background investigation;
WHEREAS,
the following applicant has satisfactorily completed the requirements for the
issuance of a license for the "on-sale" of intoxicating liquor and for a special license for "Sunday
Sales".
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the "on-sale" of intoxicating liquor and a special Sunday License for
sales be issued for a term of one year, from June 1, 2015 to May 31, 2016, consistent with
the requirements and provisions of Chapter 400 of the Shorewood City Code, to the
following applicant:
Applicant Address
American Legion Post #259 24450 Smithtown Road
Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood this 11th day of May,
2015.
_____________________________
ATTEST: Scott Zerby, Mayor
_____________________________
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION APPROVING A 3.2 PERCENT “OFF-SALE”
MALT LIQUOR LICENSE
WHEREAS,
the Shorewood City Code, Sections 402.05 provides for the licensing of the
sale of 3.2 percent malt liquor in the City; and
WHEREAS,
said Code provides that the applicant shall complete an application for a
liquor license, pay the required licensing fee, fulfill certain requirements concerning insurance
coverage, have a favorable background investigation;
WHEREAS,
the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of 3.2 percent malt liquor
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of 3.2 percent malt liquor be issued for a term of one
year, or that portion thereof, from June 1, 2015 to May 31, 2016, consistent with the
requirements and provisions of Chapter 400 of the Shorewood City Code, to the following
applicant:
Applicant Address
Shorewood 2001 L.L.C, 23800 State Highway 7
Dba, Cub Foods Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood this 11th day of May,
2015.
_____________________________
ATTEST: Scott Zerby, Mayor
________________________________
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION APPROVING AN OFF-SALE INTOXICATING LIQUOR LICENSE
WHEREAS,
the Shorewood City Code, Chapter 401, provides for the licensing of the
off-sale of intoxicating liquor in the City; and
WHEREAS,
said Code provides that the applicant shall complete an application for a
liquor license, pay the required licensing fee, fulfill certain requirements concerning insurance
coverage, have a favorable background investigation;
WHEREAS,
the following applicant has satisfactorily completed the requirements for the
issuance of a license for the "off-sale" of intoxicating liquor;
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of intoxicating liquor be issued for a term of one year, or
that portion thereof, from June 1, 2015 to May 31, 2016, consistent with the requirements
and provisions of Chapter 401 of the Shorewood City Code, to the following applicant:
Applicant Address
Park Square Subway, Inc. 23670 State Hwy. 7
DBA Shorewood Liquor Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood this 11th day of May,
2015.
_____________________________
ATTEST: Scott Zerby, Mayor
_________________________________
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION APPROVING AN OFF-SALE INTOXICATING LIQUOR LICENSE
WHEREAS,
the Shorewood City Code, Chapter 401, provides for the licensing of the
off-sale of intoxicating liquor in the City; and
WHEREAS,
said Code provides that the applicant shall complete an application for a
liquor license, pay the required licensing fee, fulfill certain requirements concerning insurance
coverage, have a favorable background investigation;
WHEREAS,
the following applicant has satisfactorily completed the requirements for the
issuance of a license for the "off-sale" of intoxicating liquor;
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of intoxicating liquor be issued for a term of one year, or
that portion thereof, from June 1, 2015 to May 31, 2016, consistent with the requirements
and provisions of Chapter 401 of the Shorewood City Code, to the following applicant:
Applicant Address
TL Shorewood Inc 19905 State Hwy. 7
dba Team Liquor Wine & Spirits Shorewood, MN 55331
ADOPTED BY THE CITY COUNCIL
of the City of Shorewood this 11th day of May,
2015.
_____________________________
ATTEST: Scott Zerby, Mayor
_______________________________
Jean Panchyshyn, City Clerk
CITY OF SHOREWOOD
RESOLUTION NO. 15-____
A RESOLUTION APPROVING AN OFF-SALE INTOXICATING LIQUOR LICENSE
WHEREAS,
the Shorewood City Code, Chapter 401, provides for the licensing of the
off-sale of intoxicating liquor in the City; and
WHEREAS,
said Code provides that the applicant shall complete an application for a
liquor license, fulfill certain requirements concerning insurance coverage, have a favorable
background check; and pay a licensing and investigation fee;
WHEREAS,
the following applicant has satisfactorily completed an application, and has
fulfilled the requirements for the issuance of a license for the "off-sale" of intoxicating liquor;
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the "off-sale" of intoxicating liquor be issued for a term of one year, or
that portion thereof, from June 1, 2015 to May 31, 2016, consistent with the requirements
and provisions of Chapter 401 of the Shorewood City Code, to the following applicant:
Applicant Address
Wine & Spirits by JD, Inc. 5660 County Road 19
dba MGM Wine and Spirits Shorewood, MN 55331
ADOPTED
by the City Council of the City of Shorewood this 11th day of May, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Appointment of One Seasonal Employee, Public Works
Meeting Date: May 11, 2015
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Jean Panchyshyn, City Clerk
Attachments None
Policy Consideration: Should the City hire temporary seasonal staff to meet maintenance needs
for the Department of Public Works?
Background: Traditionally, the City hires two temporary seasonal employees annually to assist
with park maintenance and roadway patching. The City Council filled the first of the two
th
positions, at the April 27, 2015 City Council meeting. This suggested appointment will fill the
second of the two positions requested by the department.
Mr. is the successful candidate for this seasonal position and appears to be a good
Scott Kvidera
fit for the department.
This seasonal position has been budgeted as part of the normal operating budget. Staff is
recommending that this temporary position will be compensated at the hourly rate of $10.00
per hour, with the position expiring at the end of the business day on September 25, 2015.
Financial or Budget Considerations: This appointment has been budgeted as part of the
approved 2015 operating budget for Public Works.
Recommendation / Action Requested: Staff is recommending approval of a motion that
appoints Mr. Scott Kvidera to the position of Seasonal Employee at a rate of $10.00 per hour,
through September 25, 2015.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#3D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Setting the Date for the Appreciation Event
Meeting Date: May 11, 2015
From: Jean Panchyshyn, City Clerk
Background / Previous Action
Plans are underway for Council’s annual appreciation event. The date of Friday, July 24, 2015,
has been selected for an afternoon boat ride on Lake Minnetonka (leaving from Excelsior) from
1:00 – 4:00 pm, to include appetizers and refreshments. As in the past, the event will recognize
volunteer commissioners and representatives; and staff.
The 2015 budget has an allocation of $2,500 for appreciation activities. It is expected the cost
will be under that amount.
Recommendation
Approval of the date of Friday, July 24, 2015, for the Appreciation Event.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
#10A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Special Event Permits
Meeting Date: May 11, 2015
From: Scott Zerby, Mayor
Attachments: Attachment 1 – City of Shorewood Special Event Permit & Ordinance
Attachment 2 – City of Excelsior’s Special Event Requirements
Attachment 3 - City of Minneapolis Race Permit Requirements
Background:
As Council is aware, there are many Special Events that take place in the South Lake area, such as bicycle
rides and foot races, that may require police, fire and public works services and resources.
Attachment 1 is the City’s current Special Event permit form and ordinance. This permit form is used for
events such as the Tour de Tonka bicycle ride, the Well Fargo Half Marathon, and the Excelsior Fire
District’s annual Fundraising Dance; as well as for residents who have parties where 75 or more guests
are expected. The City of Shorewood currently does not charge a fee for its Special Event permit.
Attachment 2 is the city of Excelsior’s Special Event permit application requirements.
Attachment 3 is the city of Minneapolis’ Race Permit application requirements.
Recommendation/ Action Requested:
Review and discussion of any changes to the City of Shorewood’s Special Event Permit requirements and
fees. Any recommended changes to the current permit requirements that may require an amendment
to the city ordinance or fee schedule will be brought back to a future Council meeting for approval.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
v SPECIAL EVENT
CITY OF
PERMIT APPLICATION
SHOREWOOD (Pursuant to City Code, Chapter 505)
5755 Country Club Road • Shorewood, Minnesota 55331
952.960,7900 Fax: 952,474.0128
(Please Print or Type)
Today's Date Application Fee: n/a Receipt # n/a
Event to be Registered: Any person or persons sponsoring a event at which it may reasonably be anticipated that
there will be more than 75 persons in attendance shall, prior thereto, register such event with the City Clerk, giving the
location, date, time, purpose, names of all sponsors, and the number of persons anticipated will be in attendance.
Permit for Additional Events: Within a period of 6 months following such event, no additional event(s), at which
it may reasonably be anticipated that there will be more than 75 persons in attendance, shall be permitted at the same
location unless the person or persons who propose to sponsor the same shall first have obtained a special permit
therefore approved by the City Council. Application for such permit shall be made to the City Clerk.
Event Location: Date of Event:
Number of Persons (anticipated) to Attend:
Purpose
Sponsor's Name(s)
Daytime Phone #:
Evening Phone #
Time:
Special Parking or Safety Provisions (e.g., traffic control, parking, pedestrian access):
Enforcement: A police officer may order all persons present in any such group or gathering from which such noise emanates,
other than the owners or tenants of a dwelling unit, to immediately disperse from said event in lieu of being charged
under this Chapter should the continued health, safety, comfort, and repose of the public be in jeopardy, or if the event is
in violation of the provisions of Chapter 501 of the Shorewood City Code. Failure to comply with the conditions of the
Special Events Permit may result in police enforcement,
ROAD WAYMUST REMAIN PASSABLE FOR EMERGENCY VEHICLES!
Applicant's Signature:
Allow 5 business days for processing
For Office Use Only
SLMPD:
Fire District:
Zoning Administrator:
City Administrator:
Date:
Date:
Date:
Date:
Date:
Original: City of Shorewood, 5755 Country Chub Road, Shorewood, MN 55331 Copy to: South Lake Minnetonka Police Department, Fire District, Applicant
Attachment 1
CH ER 505
Section
505.01
Purpose
505.02
Event registration and permit
505.03
Enforcement
505.04
Violation
The purpose of this chapter is to ensure the continued health, safety, comfort and repose of the
public at events such as neighborhood block parties, residential parties, public events, and any other
events at which a large gathering of persons is anticipated.
ArGRIT
Subd. 1. Event to be registered. Any person or persons sponsoring an event at which it may
reasonably be anticipated that there will be more than 75 persons in attendance shall, prior
thereto, register the event with the City Administrator /Clerk, giving the location, date,
time, purpose, parking and safety provisions, names of all sponsors and the number of
persons it is anticipated will be in attendance.
Subd. 2. Permit for additional events. Within a period of six months following the event, no
additional event, at which it may reasonably be anticipated that there will be more than 75
persons in attendance, shall be permitted at the same location unless the person or persons
who propose to sponsor the same shall first have obtained an event permit therefor
approved by the City Council. Application for the event permit shall be made to the City
Administrator /Clerk.
Subd. 3. Application for event registration and permit. Pursuant to this section, application for an
event is made on a form as provided by the City Administrator /Clerk.
505.03 Shorewood - Public Health 505.04
A police officer may order all persons present, other than the owners or tenants of a dwelling unit,
to immediately disperse from the event in lieu of being charged under this chapter, should the continued
health, safety, comfort and repose of the public be in jeopardy, or if the event is in violation of the
provisions of Chapter 501.
Any person violating any of the provisions of this chapter shall be guilty of a misdemeanor.
(Ord. 101, passed 8 -14 -1978)
CITY OF EXCELSIOR
SPECIAL EVENT PERMIT APPLICATION INSTRUCTIONS
The City of Excelsior encourages events and would like to help make them run smoothly. In
doing so, it is important to balance the probable impacts of the event on the community with
the desires of the event participants. To improve the chances of having a successful event
and maintain the quality of life for the surrounding community, these activities require permits
to give the City the opportunity to review the plans.
There are five steps to completing the application. These steps will assist you in completing
the application and obtaining your permit. Please review each step carefully.
Step 1 — Determine Whether You Need a Special Event Permit
A permit is required if your event is one of the following:
• Event has outdoor amplified sound or requires street closures
• Gatherings of more than 25 people on City property
• Walks, runs, athletic, bicycle races and rides
• Outdoor concert and entertainment, public or semi - public, dance, recreation or sporting
events
• Circuses, carnivals, fairs and festivals
• Farmer's markets and swap meets
• Organized /sponsored vehicle and boat shows
• Fireworks display
• Business events which utilize a sidewalk, parking lot and /or tent
• Residential events which will likely obstruct, delay or interfere with the normal flow of
pedestrian or vehicular traffic
• Any events that may impact neighboring properties
Step 2 — Determine the Type of Event
Once you have determined that your event requires a special event permit, look at the table
on the last page to determine the application deadline and permit fee.
Be sure to check the availability of dates by calling (952) 474 -5233 before submitting your
application.
Attachment 2
Step 3 — Checklist for Completing Application
After you have determined the type of event, follow the appropriate checklist for that type of
event. City staff will verify your type of event.
Checklist - Events on City Property: Levels 1 & 2 and Events on Private Property
1. Submit a complete Special Event Permit Application and the permit fee to the City.
2. Application is reviewed by City staff and issued immediately with the payment of a $100
refundable damage deposit for events on City property.
Checklist - Parades, Athletic Events, and Water Street and /or Sidewalk Closures
1. Submit a complete Special Event Permit Application to the City along with:
❑ The application fee.
❑ Proof of insurance.
❑ A detailed site plan and /or route map of the event.
❑ A traffic plan.
❑ A schedule of activities (if multiple activities are occurring during the event).
2. City staff will review the application for completeness.
3. For athletic events, City staff may arrange a pre -event meeting with the event
organizer(s), public safety, and City staff to discuss the event request and any special
conditions that should be placed on the event.
4. The City Council will consider comments from the pre -event meeting (if applicable) and
take action on the request.
5. If approved by the City Council, City staff will issue the permit.
6. If your event requires street closures, you are required to provide notice to the impacted
properties at least two weeks prior to the event.
Checklist - Events on City Property: Level 3
1. Submit a complete Special Event Permit Application to the City along with:
❑ The application fee.
❑ Proof of insurance.
❑ A damage deposit up to $1,000. Deposit is refunded if City property is not damaged
after the event. Event organizer will be liable for any additional damage exceeding
$1,000.
❑ A detailed site plan and /or route map of the event.
❑ A traffic plan.
❑ A schedule of activities (if multiple activities are occurring during the event).
2. City staff will review the application for completeness.
3. City staff will arrange a pre -event meeting with the event organizer(s), public safety, and
City staff to discuss the event request and any special conditions that should be placed on
the event.
4. The City Council will consider comments from the pre -event meeting and take action on
the request.
5. If approved by the City Council, City staff will issue the permit.
6. If your event requires street closures, you are required to provide notice to the impacted
properties at least two weeks prior to the event.
2
Step 4 - Review Policies and Fees
The following are some of the applicable policies for holding an event in the City of Excelsior.
Application Submittal Deadline and Fee
Any application that is submitted after the application deadline will be charged a $100 late fee.
Alcohol Regulations
A permit is required for having alcohol at events, see below for more information.
• Police Officer Requirement - A minimum of one police officer is required for all events
involving alcohol on public property, more officers may be required at the discretion of
the South Lake Minnetonka Police Department. Contact the South Lake Minnetonka
Police Department at 952 - 474 -3261 to arrange for officers and payment.
• Temporary Liquor License - A temporary liquor license is required at least 30 days prior
to the event if the event is selling or giving away liquor in the course of the event.
There are two types of Temporary Liquor Licenses:
o 3.2 Beer Temporary Liquor License: A club or charitable, or religious or non-
profit organization may be issued a temporary 3.2 beer license subject to the
terms set by the City.
o On -Sale Spirits, Wine, and Beer Temporary Liquor License: A club or charitable,
or religious or non - profit organization in existence for at least three years may
be issued a temporary license for the on -sale of intoxicating liquor in connection
with a social event. The license may not be for more than four consecutive days.
Entertainment and Related Components
It is the event organizer's responsibility to ensure all activities comply with the City of
Excelsior ordinances. A police or code enforcement officer who determines that noise from
your event is offensive to others may require you to lower or discontinue the noise. Also, the
police may order musical entertainment to end if it incites a crowd or has the potential for
unruly or risky behavior.
Insurance
Before the final permit can be issued, all of the proper insurance documentation must be
received by the City of Excelsior.
Site Plan and /or Route Map
Based on your event site plan and components, the Public Works Superintendent or designee
may require a walkthrough of the site before and /or after the event. Please include the
following if applicable:
• An outline of the entire event venue, including the names of all streets or areas that are
part of the venue. Include the direction of travel if it is a moving event.
• Location and number of all stages, tables, tents, portable toilets, booths, beer gardens,
food booths, trash containers and dumpsters and other temporary structures.
• Generator locations and source of electricity.
• Location of fencing, barriers and /or barricades. Indicate any removable fencing for
emergency access.
• The provision for a minimum of 20 foot emergency access lanes throughout the event.
• Location of first aid facilities and ambulances.
• Placement of vehicles and /or trailers.
• Other related components not listed above.
Traffic Plan
If there are any road closures, a detailed traffic plan is required. This plan shall include all
routing plans for traffic and any barricades, signs or police or volunteer locations.
Vehicle Use
Vehicles are prohibited from driving on the grass in The Commons unless the City Council
grants special authorization. Vehicles are only allowed on the blacktop driveway area.
Step 5 — Complete Application and Other Contact Information
Complete the special event permit application and submit the completed application to City
Hall. There may be other entities you need to contact depending on your event. Any fees
associated with these entities are the responsibility of the applicant.
• Department of Health (651) 201 -4500 or health.foodlodging @state.mn.us
o Contact for any events serving food to the public.
Excelsior Fire District (952) 401 -8801
• Contact 30 days prior to the event for any event open to the public with exhibitors,
vendors, and concessions tents, trailers, and /or trucks using any type of a power
supply, propane, open flame, portable heaters, or operate with conditions that have
the potential to be hazardous.
• A recreational burn permit must be filled out and submitted for public events with
recreational fires in burn pits, portable fire appliances, and portable fire places.
• Federal Aviation Administration
o Contact for any events in the air.
• Hennepin County Water Patrol (612) 596 -9880
o Contact for any events on Lake Minnetonka.
• Lake Minnetonka Conservation District (952) 745 -0789 or Imcd @lmcd.org
o Contact for any events on Lake Minnetonka.
• South Lake Minnetonka Police Department (952) 474 -3261
o Contact 60 days prior to the event for any event that serves alcohol and /or requires
traffic control.
• State Electrical Inspector, Brian Luce (952) 233 -8988 or inspecbluce @gmail.com
o Contact for any events with outdoor electric.
Iv
0
x
Permit Level and Description
Authorization Re quired
Local
Non
A Separate Application is Required for
Fee
Local
Each Event
Application
City
Per
Fee Per
Deadline
Council
EFD
SLlVlPD
Event
Event
Fee
Events on City Property - Level 1
• 25-100 participants & spectators
• Event is for a couple of hours
Two
• Minimum disruption
business
No
No
No
$150
$300
• No road closures
days
• Includes events that use City property,
but are primarily held on Lake
Minnetonka regardless of attendance
+ tax
Events on City Property - Level 2
• Over 100 participants & spectators
• One day event or events that are
No, but
multiple days that do not leave anything
30 days
No
No
forward
$500
$1,000
on City property overnight
permit
• Road closures/traffic control may be
required
• Limited City services needed
+ tax
Events on City Property - Level 3
• Over 100 participants & spectators
• Multiple day event that keeps
apparatuses on City property overnight
60 days
Yes
Yes
Yes
$1,500
$3,000
• Road closures/traffic control may be
required
• Pre-event meeting required
+ tax
Athletic Event that Only Uses Streets
30 days
Yes
Yes
Yes
$250
$500
• Pre-event meeting may be required
Athletic Event that Uses Streets and
The Commons or City Parking Lot
60 days
Yes
Yes
Yes
$500
$1,000
, Pre-event meeting may be required
Water Street and/or Sidewalk Closure
Events that require the closure of Water
60 days
Yes
Yes
Yes
$500-
$1,000
Street or that hold their event on the
sidewalk
Parade
30 days
Yes
Yes
Yes
$30
$60
Events on Private Property
14 days
No
No
Yes
$100
N/A
Temporary Liquor License on Private
30 days
No
No
Yes
$200
N/A
Property
Add On - Selling Alcohol on City
Property
• Requires applicable liquor licenses
60 days
Yes
No
Yes
$250
$500
• Requires a minimum of one police officer
from SLMPD (separate fee)
Add On - Temporary Liquor License
60 days
Yes
No
Yes
$480
$960
Add On - Ticketed Event
60 days
Yes
No
No
$1 per
ticket
$1 per
ticket
Add On - Reserve Parking Meter(s)
30 days
No
No
No
$20 per
$20 per
meter
meter
Damage Deposit for The Commons
Levels 1 - $100 and Level 2 & 3 - up to $1,000
* Permit Fee of $30 per event for all Minnetonka School District Events TOTAL FEE $
SALES TAX (7.275%) $
[TkTCT..Ms
RACE PERMIT APPLICATION
(Please read and follow the instructions to insure the best service)
Minneapolis Ordinance (CHAPTER 447 Parades /Races) requires a permit for bicycle races, foot races, race walking,
wheelchair racing, rollerblading, marathons and jogging events when any portion of the event occurs on a city street.
Note: If the event occurs exclusively on park property, contact the Minneapolis Park Board, for
Park Permits and Reservations. A permit is not required from the City.
In addition to completing a Race Permit Application, the event must meet these requirements:
• Application must be submitted at least 60 days prior to event. A legible route map must be included.
• Race route must be approved by Doug Maday, Public Works Traffic & Parking Services (612) 673 -5755 or Police
Sgt. Patricia Hellen, (612) 673 -3942.
• Once race route has been approved, please provide detailed traffic control plan with application showing the
location and type of traffic control signs.
• Race events must take place between the hours of 6:00 a.m. and 3:00 p.m. on Saturday, Sunday or legal holiday.'
• Proof of Insurance must be provided to the City (See Minneapolis Ordinance §447.140).
• Authorized traffic control agents or police personnel must be provided at all intersections requiring traffic control.
• Barricades, signs and delineation equipment must be installed and removed as directed by either the Public
Works or Police Department. The City does not rent equipment. There are a number of local private firms which
do rent the equipment.
• Volunteers must be provided to monitor barricades at all intersections not requiring traffic control personnel.
• Residents and property owners abutting the event route must be notified by leaflet at least 48 hours, but not more
than 7 days, before the event (See Minneapolis Ordinance §447.130).
Application Fee
$100 non - refundable filing fee is required with the application
Participant Fee
A permit fee of $.50 per participant is due within 5 days prior to any event which exclusively uses city streets. The $.50 fee
is based on pre- registration or number of participants as noted in the application, whichever is higher.
Additional participant fees for the actual number of participants are due within 7 days after the event. If the actual number
of participants was less than stated in the application you may apply for a refund within 7 days of the event.
If event is on both Park and City Property participant fees will only be charged by the Park Board. Fees not received may
precipitate revocation of permit and non - issuance of future permits.
No Parking Sign Posting Fee
When the posting of temporary "No Parking" signs along a race route is required, applicants seeking a race permit for a
race must additionally pay fees that shall be set by resolution of the City Council (See Minneapolis Ordinance Chapter
447). Before the application is submitted, please contact Doug Maday at 612- 673 -5755 to determine the posting fee.
Payment of the posting fee must be submitted with the application.
Please complete the attached form and return it to:
Dee Ann McQuerry
Department of Public Works
Traffic & Parking Services Division
33 North 9th Street, Room 100
Minneapolis, MN 55403 -1326
Attachment 3
APPLICATION /PERMIT FOR RACE
CITY OF MINNEAPOLIS
NOTE: An application for a race permit shall be filed with the Director of Public Works please allow not less than sixty
(60) days_for application process before the proposed date on which it is proposed to conduct the race.
FOR OFFICIAL USE ONLY
RACE APPROVED:
YES NO
SIGNATURE OF CHIEF OF POLICE:
DATE SIGNED:
DATE APPROVED:
SIGNATURE OF DIRECTOR OF PUBLIC WORKS:
DATE SIGNED:
NOTICE: This permit is not to be construed as authorizing any race over such streets and highways as are
under the jurisdiction of the Minnesota Commissioner of Highways, and as to those, permission must be
obtained from the proper and appropriate a enc or office of the State of Minnesota.
THE FOLLOWING APPLICATION IS HEREWITH SUBMITTED TO THE DIRECTOR OF PUBLIC WORKS, CITY OF MINNEAPOLIS
Request for permission to use the public right of way for the following type of event: Bicycle Race Foot Race Race Walking
Jogging Event Other (please specify):
1. Title of event:
2. Date when event is to be conducted:
3. Person seeking to conduct race: Email:
Mailing Address: Phone:
4. Hours when such event will start and terminate:
5. If race is proposed to be held for, or behalf of, or by an organization, give name, address and telephone number of the headquarters of the
organization and of the authorized and responsible heads of such organization:
6. Person who will be race chairman and who will be responsible for its conduct:
Email: Phone:
Mailing Addresss:
7. Route to be traveled, the starting point and the termination point. (Please enclose a route map):
8. Approximate number of persons who will participate in the event:
9. If Park Board property is involved has proper application been made to that agency: Yes No
10. Statement whether race will occupy all or only a portion of the width of the streets proposed to be traversed:
11. Location by streets of any assembly areas for such race:
12. Time at which participants will begin to assemble at any such assembly area or areas:
13. If applicable, interval of space to be maintained between participating units:
CONTINUED ON NEXT PAGE
APPLICATION CONTINUED
14. If event is designated to be held by, and on behalf of or for, any person other than the applicant, the applicant for such permit shall file
with the Director of Public Works a communication in writing from the person proposing to hold the event, authorizing the applicant to
apply for the permit on his behalf.
15. The applicant agrees and certifies that in consideration of being granted the use of the City's streets for the activity covered by the
permit, he /she will, without expense to the City, undertake the following:
• The applicant will provide either traffic control agent or police personnel at all intersections requiring traffic control. (See
Question Number 16).
• The applicant will provide volunteers to monitor the barricades at all intersections not requiring traffic control personnel.
• The applicant will provide, install and remove the barricades, signs and delineation equipment as directed by either the director of
Public Works or his designee or the Chief of Police or his designee.
• The applicant will defend and hold the City harmless from all claims, demands, actions or causes of action, of whatsoever nature
or character, arising out of or by reason of the conduct of the activity authorized by such permit, including attorneys fees and
expenses.
16. If the race is approved, the following organization or individuals have agreed to provide traffic control or police personnel on the race
date:
17. The applicant further certifies that he /she knows and understands that no permit involving bicycle racing, foot racing, race walking,
marathons and jogging events shall be issued unless:
• The race route has been approved by the Director of Public Works or his designee and the Chief of Police or his designee:
• The activity is to take place between the hours of 6:00 AM and 1:00 PM on a Saturday, Sunday or legal holiday;
• The application is accompanied by payment of $100 non-refundable filing fee, plus;
• A permit fee equal to $.50 per participant shall be paid to the Office of the Director of Public Works 7 days prior to the event. The
fee shall be based on pre- registration or number of participants as noted in the application whichever is higher. Within 7 days after
the event the applicant shall pay any additional participant fees or apply for a refund if the actual number of participants was less
than originally remitted;
• The application is filed not less than 60 days before the event;
• The applicant will read and abide by the Notice to abutting occupant(s), Ordinance Section 447.130.
The applicant hereby certifies that he /she agrees to abide by the provisions for conducting a race as contained in this application.
Signature : Date:
ACKNOWLEDGEMENT OF CORPORATION
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
On this day of 19 , before me appeared
to me personally known, who being by me duly sworn did say that they are
respectively the and
of the corporation described in and who executed the
foregoing instrument; that the seal of said corporation; that said instrument was executed in behalf of said corporation by authority of its
Board of Directors; and and acknowledge said instrument to be the free act and deed of
said corporation.
Notary Public
ACKNOWLEDGEMENT OF INDIVIDUAL
STATE OF MINNESOTA )
) ss.
COUNTY OF HENNEPIN )
On this day of 19 , before me appeared
to me known to be the person described in and who executed the foregoing instrument, and acknowledge that he executed the same as his
own free act and deed.
Notary Public
#11.A.1
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Re: Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Prepared by Paul Hornby and Brad Nielsen
Galpin Lake Road Walkway Schedule – PROJECT IS POSTPONED TO 2016
Planning Commission recommendation to Council re trail segment for following year
Council authorizes preparation of survey and Feasibility Report
Survey (30 days) – May
Feasibility Report (30 days) – June
Planning Commission review of feasibility report and trail walk – July
Planning Commission recommendation to Council re Feasibility Report
Council approves Feasibility Report
Planning Commission holds Neighborhood Meeting (Open House)
Council award of land acquisition services and authorizes preparation of Plans and Specifications
Preparation of Plans and Specifications (90 days)
95% Complete submittal to MnDOT 7/01/14
MnDOT Review Complete 7/31/14
CC Authorization to Advertise for bids 6/23/14
Open Bids 8/19/14
CC consideration of Award 8/25/14
Land Acquisition Process (start approx. mid-way through plans and specs)
Land Acquisition process not required due to design modifications
o
Individual temporary easements or rights of entry may be required
o
Reduces project schedule
o
10/30/14
Neighborhood post-bid meeting
N/A
City possession of easements/letter of compliance
Groundbreaking Ceremony TBD
Begin Construction TBD
Construction substantially complete – Phase 1 Construction TBD
Construction substantially complete – Phase 2 Construction TBD
Ribbon Cutting Ceremony TBD
Restoration complete TBD
Page 2
Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule
6/03/14
Planning Commission recommendation to Council re trail segment for following year
6/23/14
Council authorizes preparation of survey and Feasibility Report
/14/14 – 9/10/14
Survey (30 days) – (In Process) 7
/18/14–10/10/14
Feasibility Report (30 days) – 8
10/21/14
Planning Commission review of feasibility report and trail walk
10/21/14
Planning Commission recommendation to Council re Feasibility Report
10/27/14
Council approves Feasibility Report
10/30/14
Planning Commission holds Neighborhood Meeting (Open House)
12/08/14
Council award of land acquisition services and authorizes preparation of Plans
and Specifications
12/11/14 - 5/31/15
Preparation of Plans and Specifications (90-120 days)
2/1/15 - 8/31/15
Land Acquisition Process (start approx. mid-way through plans and specs)
Complete parcel descriptions and legal descriptions
o
Review proposed easements with staff/attorney
o
Letters to property owners regarding survey staking
o
Field stake proposed easements for Appraiser/RW Agent
o
Easement viewing – parcel owner and RW Agent on-site
o
Appraisal information
o
Appraisal review
o
Council considers resolution to authorize staff to make offers and eminent domain schedule
o
Prepare and deliver offers to parcel owners
o
3/23/15
Begin eminent domain action
5/19/15
Neighborhood informational meeting (Open House)
Council approves Plans and Specifications and authorizes ad for Bids 7/27/15
8/21/15
Receive bids for construction
8/24/15
City possession of easements/letter of compliance
Council awards Construction Contract 8/24/15
8/27/15
Neighborhood preconstruction meeting
Groundbreaking Ceremony 8/27/15
9/07/15
Begin Construction
6/30/16
Construction substantially complete
Ribbon Cutting Ceremony 6/30/16
6/15/16
Restoration complete
Date: May 11, 2015
To: Mayor Zerby
Council Members
From: Bruce DeJong, Finance Director
Re: March, 2015 Quarterly Investment Report
The City's cash reserves have been invested in both cash flow type of investments to meet
ongoing expenditure needs and longer -term securities with higher returns than money market
funds. It is important to remember our investment priorities in order of concern:
1. Safety — preserving principal;
2. Liquidity — having funds available when needed to pay expenses;
3. Yield — earning market returns for the amount of risk we are willing to accept.
With the investments that the City currently in the portfolio, and with our philosophy of holding
investments to maturity, we are exposed to minimal risk of principal loss. The only expected
change is when investments are marked to market and gains or losses are recognized at year end.
Most older bonds available in the secondary market are priced at a "premium" because they
make interest payments based on higher rates than current bond issues. That differential is why
we were able to refund our water revenue bonds last year. These secondary bond issues often
come with a higher return to likely call or maturity than newly issued bonds. When that
differential is significant, staff has purchased some of these bonds. While the financial
statements show a loss against the purchase price, that is just an amortization of the premium that
the bonds were purchased at. The overall interest return on these investments is higher than the
interest available in other investments at the time they were purchased. The net interest over the
life of the bond is higher than newly issued bonds, certificates of deposit, or money market
returns.
In general, the city has only had three months where cash flow is positive — June, July, and
December. Those months are when we receive tax settlements which are just prior to scheduled
bond payments. The rest of the months need about $500,000 on average to cover operating
costs. This means that the City should have a mix of callable and non- callable investments with
both short-term cash flow needs being met and longer maturities targeting major cash needs over
the five year maximum investment horizon.
We are more frequently finding investments in the three year and over time frame with interest
rates in excess of 1.0 %. Several high coupon bonds and Certificates of Deposit that are returning
over 2% to maturity have been purchased. These securities may have premiums amortized over
the next year. I have purchased Certificates of Deposit to specific months for cash flow needs.
We have held a significant amount of money market funds to cover construction costs for major
projects. If the Council decides to bond for some of these projects a higher percentage of our
available cash can be invested. With wire transfer fees, the cost to move money may be higher
than the interest we can earn in the short term. The most significant risk in this environment is
getting stuck with long -term investments at a very low rate when interest rates start to increase.
Staff will invest these funds to increase the portfolio returns, while maintain flexibility to cover
expenditures.
We have a significant cash position at the end of the year because of our final tax settlement in
December and as we keep money available for bond payments at the end of January.
Please contact me or Mr. Joynes if you have any questions.
Attachment: March, 2015 Investment Summary
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JQv t-11►I [1] EX1011104 'I
Date: May 11, 2015
To: Mayor Zerby
Council Members
From: Bruce DeJong, Finance Director
Re: March, 2015 Other Operating Funds Report
Finance plans to present other operating fund results to the City Council on a quarterly basis
beginning with this report. The information is in a summarized format, but I am happy to
provide more detail if you desire. This covers the operating funds of the city. I have not
included fund 880 - Escrow since that is basically an in and out as we collect escrows and repay
them at the completion of projects.
We do not budget the debt service funds, so there is no budget to actual comparison for 307 —
West Fire, 308 - Police, 309 -East Fire, and 310 -City Hall bonds.
We also do not typically spend much during the early part of the year in most of the capital
project funds. They generally get started after the construction season opens in April or May.
Please contact me or Mr. Joynes if you have any questions.
Attachment: March, 2015 Other Operating Funds Revenue & Expense Report
General Ledger
Revenue and Expense vs Budget
Through 03 /31/2015
% Expended/
One Year
Description
Budget
Period Amt
YTD Budget
% Collected
Prior Actual
Southshore Center
Intergovernmental
-
-
-
0.00%
-
Fines & Forfeits
55,000.00
12,159.75
13,750.00
22.11%
8,555.00
Investment Revenue
-
-
-
0.00%
-
Misc Revenues
2,500.00
625.00
0.00%
1,000.00
Utility Charges
-
-
0.00%
-
Other Financing Sources
70,000.00
-
17,500.00
0.00%
-
Southshore Center Revenues
127,500.00
12,159.75
31,875.00
9.54%
9,555.00
Southshore Center
Personal Services
71,068.00
8,372.64
17,767.00
11.78%
8,959.23
Supplies
21,800.00
3,055.17
5,450.00
14.01%
1,455.03
Oil and Utility Charges
11,000.00
2,469.44
2,750.00
22.45%
2,326.35
Professional Services
15,000.00
2,597.65
3,750.00
17.32%
2,450.99
Other Services and Charges
8,200.00
2,292.00
2,050.00
27.95%
1,657.46
Other Financing Use
-
-
-
0.00%
-
Southshore Center Expenditures
127,068.00
18,786.90
31,767.00
14.78%
16,849.06
Southshore Center Net
432.00
(6,627.15)
108.00
- 1534.06 °%
(7,294.06)
2007A EDA Debt - W Fire
Misc Revenues
-
345,047.25
-
0.00%
340,883.75
Other Financing Sources
-
-
0.00%
-
2007A EDA Debt - W Fire Revenues
-
345,047.25
-
0.00%
340,883.75
2007A EDA Debt - W Fire
Other Services and Charges
-
-
0.00%
-
Debt Service
338,556.25
-
0.00%
341,701.57
2007A EDA Debt - W Fire Expenditures
-
338,556.25
-
0.00%
341,701.57
2007A EDA Debt - W Fire Net
-
6,491.00
-
0.00%
(817.82)
2007B EDA Debt - Police
Misc Revenues
362,442.25
-
0.00%
353,503.75
Other Financing Sources
-
-
0.00%
-
2007B EDA Debt - Police Revenues
-
362,442.25
-
0.00%
353,503.75
2007B EDA Debt - Police
Other Services and Charges
-
-
-
0.00%
-
Debt Service
355,951.25
-
0.00%
354,321.34
20078 EDA Debt - Police Expenditures
-
355,951.25
-
0.00%
354,321.34
2007B EDA Debt - Police Net
-
6,491.00
-
0.00%
(817.59)
2007C EDA Debt - E Fire
Misc Revenues
-
139,627.25
0.00%
136,660.75
Other Financing Sources
-
-
-
0.00%
-
2007C EDA Debt - E Fire Revenues
-
139,627.25
-
0.00%
136,660.75
2007C EDA Debt - E Fire
Other Services and Charges
-
-
0.00%
-
Debt Service
-
138,061.25
-
0.00%
137,381.34
2007C EDA Debt - E Fire Expenditures
-
138,061.25
-
0.00%
137,381.34
2007C EDA Debt - E Fire Net
-
1,566.00
-
0.00%
(720.59)
% Expended/ One Year
Description Budget Period Amt YTD Budget % Collected Prior Actual
2008 EDA Debt - City Hall
Misc Revenues
-
-
0.00%
-
Other Financing Sources
-
-
-
0.00%
2008 EDA Debt - City Hall Revenues
-
-
-
0.00%
-
2008 EDA Debt - City Hall
Debt Service
-
-
-
0.00%
435.00
2008 EDA Debt - City Hall Expenditures
-
-
0.00%
435.00
2008 EDA Debt - City Hall Net
-
-
-
0.00%
(435.00)
Park Capital Improvement
Intergovernmental
-
-
0.00%
-
Fines & Forfeits
-
-
0.00%
5,000.00
Investment Revenue
2,800.00
700.00
0.00%
(1,025.00)
Misc Revenues
-
-
0.00%
-
Utility Charges
-
-
-
0.00%
-
Other Financing Sources
42,000.00
-
10,500.00
0.00%
283,414.00
Park Capital Improvement Revenues
44,800.00
-
11,200.00
0.00%
287,389.00
Park Capital Improvement
Capital Outlay
41,000.00
10,250.00
0.00%
-
Park Capital Improvement Expenditures
41,000.00
-
10,250.00
0.00%
-
Park Capital Improvement Net
3,800.00
-
950.00
0.00%
287,389.00
Equipment Replacement
Intergovernmental
-
-
-
0.00%
-
Fines & Forfeits
-
-
-
0.00%
-
Investment Revenue
2,100.00
-
525.00
0.00%
(529.00)
Misc Revenues
-
-
0.00%
-
Utility Charges
-
-
0.00%
-
Other Financing Sources
90,000.00
-
22,500.00
0.00%
-
Equipment Replacement Revenues
92,100.00
-
23,025.00
0.00%
(529.00)
Equipment Replacement
Capital Outlay
257,500.00
6,480.00
64,375.00
2.52%
7,026.01
Equipment Replacement Expenditures
257,500.00
6,480.00
64,375.00
2.52%
7,026.01
Equipment Replacement Net
(165,400.00)
(6,480.00)
(41,350.00)
3.92°%
(7,555.01)
Street Capital Improvement
Intergovernmental
-
-
0.00%
Fines & Forfeits
-
-
0.00%
Investment Revenue
7,500.00
1,875.00
0.00%
(9,452.00)
Misc Revenues
-
-
-
0.00%
-
Utility Charges
-
-
-
0.00%
-
Other Financing Sources
740,000.00
-
185,000.00
0.00%
Street Capital Improvement Revenues
747,500.00
-
186,875.00
0.00%
(9,452.00)
Street Capital Improvement
Supplies
-
-
-
0.00%
-
Professional Services
-
-
0.00%
-
Other Services and Charges
-
-
-
0.00%
-
CapitalOutlay
1,125,700.00
53,163.36
281,425.00
4.72%
5,928.50
Street Capital Improvement Expenditures
1,125,700.00
53,163.36
281,425.00
4.72%
5,928.50
Street Capital Improvement Net
(378,200.00)
(53,163.36)
(94,550.00)
14.06%
(15,380.50)
Description
MSA Capital Improvement
Intergovernmental
Charges for Service
Fines & Forfeits
Investment Revenue
Misc Revenues
Utility Charges
Other Financing Sources
MSA Capital Improvement Revenues
MSA Capital Improvement
Professional Services
Capital Outlay
Other Financing Use
MSA Capital Improvement Expenditures
MSA Capital Improvement Net
Trail Capital Improvement
Intergovernmental
Charges for Service
Fines & Forfeits
Investment Revenue
Misc Revenues
Utility Charges
Other Financing Sources
Trail Capital Improvement Revenues
Trail Capital Improvement
Capital Outlay
Trail Capital Improvement Expenditures
Trail Capital Improvement Net
Community Infrastructure
Intergovernmental
Fines & Forfeits
Investment Revenue
Misc Revenues
Utility Charges
Other Financing Sources
Community Infrastructure Revenues
Community Infrastructure
Professional Services
Debt Service
Other Financing Use
Community Infrastructure Expenditures
Community Infrastructure Net
% Expended/ One Year
Budget Period Amt YTD Budget % Collected Prior Actual
-
0.00%
-
-
0.00%
-
-
-
0.00%
700.00
-
175.00
0.00%
(714.00)
-
-
-
0.00%
-
-
0.00%
-
-
-
-
0.00%
-
700.00
-
175.00
0.00%
(714.00)
8,000.00
2,000.00
0.00%
-
-
-
-
0.00%
-
-
-
-
0.00%
-
8,000.00
-
2,000.00
0.00%
-
(7,300.00)
-
(1,825.00)
0.00%
(714.00)
-
0.00%
-
-
0.00%
-
-
-
-
0.00%
-
-
-
-
0.00%
-
-
-
-
0.00%
-
-
-
-
0.00%
-
720,478.00
-
180,119.50
0.00%
-
720,478.00
-
180,119.50
0.00%
-
1,640,000.00
71,962.40
410,000.00
4.39%
(23,423.25)
1,640,000.00
71,962.40
410,000.00
4.39%
(23,423.25)
(919,522.00)
(71,962.40)
(229,880.50)
7.83%
23,423.25
-
-
-
0.00%
-
-
-
-
0.00%
-
1,100.00
-
275.00
0.00%
(9,058.00)
-
-
-
0.00%
-
-
0.00%
-
-
-
0.00%
-
1,100.00
-
275.00
0.00%
(9,058.00)
50,000.00
20,972.40
12,500.00
41.94%
-
-
-
0.00%
-
-
-
0.00%
-
50,000.00
20,972.40
12,500.00
41.94%
-
(48,900.00)
(20,972.40)
(12,225.00)
42.89%
(9,058.00)
Sanitary Sewer Utility
Licenses & Permits
-
750.00
-
% Expended/
One Year
Description
Budget
Period Amt
YTD Budget
% Collected
Prior Actual
Water Utility
6,000.00
2,485.00
1,500.00
41.42%
1,200.00
Intergovernmental
-
-
-
0.00%
-
Fines & Forfeits
-
60.00
-
0.00%
700.00
Special Assessments
35,000.00
-
8,750.00
0.00%
-
Investment Revenue
25,000.00
-
6,250.00
0.00%
(21,279.00)
Misc Revenues
-
-
-
0.00%
-
Utility Charges
627,500.00
73,891.86
156,875.00
11.78%
108,696.22
Other Financing Sources
-
-
-
0.00%
-
Water Utility Revenues
687,500.00
73,951.86
171,875.00
10.76%
88,117.22
Water Utility
40,300.00
(619.55)
10,075.00
-1.54%
20.98
Personal Services
1.07,859.00
34,808.22
26,964.75
32.27%
31,303.64
Supplies
79,500.00
3,641.91
19,875.00
4.58%
6,972.59
Oil and Utility Charges
78,500.00
10,125.66
19,625.00
12.90%
8,772.96
Professional Services
37,500.00
7,708.37
9,375.00
20.56%
4,318.75
Other Services and Charges
16,900.00
1,929.55
4,225.00
11.42%
5,105.99
Depreciation
290,000.00
-
72,500.00
0.00%
-
Capital Outlay
-
-
-
0.00%
-
Debt Service
78,596.00
10,101.25
19,649.00
12.85%
42,313.75
Other Financing Use
12,500.00
-
3,125.00
0.00%
-
Water Utility Expenses Expenses
701,355.00
68,314.96
175,338.75
9.74%
98,787.68
Water Utility Net
(13,855.00)
5,636.90
(3,463.75)
- 40.68%
(10,670.46)
Sanitary Sewer Utility
Licenses & Permits
-
750.00
-
0.00%
1,200.00
Intergovernmental
-
-
-
0.00%
-
Fines & Forfeits
6,000.00
2,485.00
1,500.00
41.42%
1,200.00
Special Assessments
-
-
-
0.00%
-
Investment Revenue
25,000.00
-
6,250.00
0.00%
(18,349.00)
Misc Revenues
-
-
-
0.00%
-
Utility Charges
860,750.00
212,970.11
215,187.50
24.74%
205,015.12
Other Financing Sources
-
-
-
0.00%
-
Sanitary Sewer Utility Revenues
891,750.00
216,205.11
222,937.50
24.25%
189,066.12
Sanitary Sewer Utility
Personal Services
95,654.00
32,820.47
23,913.50
34.31%
30,267.44
Supplies
40,300.00
(619.55)
10,075.00
-1.54%
20.98
Oil and Utility Charges
616,680.00
153,326.48
154,170.00
24.86%
178,385.16
Professional Services
34,000.00
(76.63)
8,500.00
-0.23%
63.71
Other Services and Charges
15,650.00
712.50
3,912.50
4.55%
1,243.56
Depreciation
225,000.00
-
56,250.00
0.00%
-
CapitalOutlay
-
1,484.75
-
0.00%
110.25
Debt Service
-
-
-
0.00%
-
Other Financing Use
239,200.00
-
59,800.00
0.00%
-
Sanitary Sewer Utility Expenses
1,266,484.00
187,648.02
316,621.00
14.82%
210,091.10
Sanitary Sewer Utility Net
(374,734.00)
28,557.09
(93,683.50)
-7.62%
(21,024.98)
Storm Water Utility
Intergovernmental
-
-
% Expended/
One Year
Description
Budget
Period Amt
YTD Budget
% Collected
Prior Actual
Recycling Utility
7,400.00
-
1,850.00
0.00%
Intergovernmental
23,000.00
-
5,750.00
0.00%
(775.00)
Fines & Forfeits
-
-
-
0.00%
-
Special Assessments
-
-
-
0.00%
-
Investment Revenue
350.00
-
87.50
0.00%
(306.00)
Misc Revenues
-
-
-
0.00%
-
Utility Charges
163,000.00
39,694.56
40,750.00
24.35%
39,845.38
Other Financing Sources
-
-
-
0.00%
-
Recycling Utility Revenues
186,350.00
39,694.56
46,587.50
21.30%
39,539.38
Recycling Utility
-
-
-
0.00%
-
Personal Services
8,102.00
2,637.63
2,025.50
32.56%
2,140.62
Supplies
1,700.00
(211.87)
425.00
- 12.46%
-
Oil and Utility Charges
-
-
-
0.00%
-
Professional Services
117,000.00
28,675.07
29,250.00
24.51%
41,223.60
Other Services and Charges
8,500.00
-
2,125.00
0.00%
-
Depreciation
-
-
-
0.00%
-
Other Financing Use
-
-
-
0.00%
-
Recycling Utility Expenses
135,302.00
31,100.83
33,825.50
22.99%
43,364.22
Recycling Utility Net
51,048.00
8,593.73
12,762.00
16.83%
(3,824.84)
Storm Water Utility
Intergovernmental
-
-
0.00%
-
Fines & Forfeits
-
-
-
0.00%
-
Special Assessments
7,400.00
-
1,850.00
0.00%
Investment Revenue
1,200.00
-
300.00
0.00%
(775.00)
Misc Revenues
-
-
-
0.00%
-
Utility Charges
224,352.00
56,719.98
56,088.00
25.28%
47,963.68
Other Financing Sources
226,700.00
-
56,675.00
0.00%
-
Storm Water Utility Revenues
459,652.00
56,719.98
114,93.3.00
12.34%
47,188.68
Storm Water Utility
Personal Services
25,652.00
6,758.77
6,413.00
26.35%
9,610.35
Supplies
10,300.00
(211.87)
2,575.00
-2.06%
-
Oil and Utility Charges
-
-
-
0.00%
-
Professional Services
97,500.00
7,919.60
24,375.00
8.12%
792.98
Other Services and Charges
9,300.00
133.90
2,325.00
1.44%
114.60
Depreciation
34,000.00
-
8,500.00
0.00%
-
CapitalOutlay
-
-
-
0.00%
-
Other Financing Use
-
-
-
0.00%
-
Storm Water Utility Expenses
176,752.00
14,600.40
44,188.00
8.26%
10,517.93
Storm Water Utility Net
282,900.00
42,119.58
70,725.00
14.89%
36,670.75