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2014 EFD Year In ReviewExcelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review T :- MOM March, 2015 March, 2015 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 Excelsior Fire District Board Excelsior Fire District Operating Committee Customers of the Excelsior Fire District I am submitting the Annual Report of the Excelsior Fire District for the year 2014. This year in review attempts to provide a review of the past year and compare with previous years in some specific situations. Fire departments across the nation and the State of Minnesota are no longer just responding to fires and the Excelsior Fire District is no exception. Fire Service activities include: • Community Risk Reduction — working with the community as a whole to reduce or eliminate hazards. o Fire Code Prevention/Enforcement — Adoption, Inspection, Plan Review, Education, Enforcement • Public Education — Working with children, schools, homeowners, elderly, business owners • Public Relations — Parades, Open Houses, National Night Out, Citizens Assist Response — Fire, Emergency Medical Services (EMS), Personal Injury Crashes, Hazardous Materials, Natural Disaster, Heavy Rescue, Terrorism, Water /Ice Rescue, Aircraft Emergencies, Wildland /Grass; Mass Casualty, High Angle Rescue, and Confined Space Rescue Investigations — Fire Cause and Origin, Arson Investigation Emergency Management / Planning — Emergency Preparedness, Health Emergencies, Anti - Terrorism, Special Events I would like to express my utmost thanks to the members of the Fire District. It is these members that carry out the dedicated and effective service day and night for our Fire District. The members provide unselfish and dedicated prevention, training and response 24 hours a day. It is the efforts of this group combined with the efforts of others that have allowed us to meet our accomplishments noted within. I would also like to express my thanks to our Administrative Specialist, Ana Fatturi for dedicated and remarkable administrative efforts that are often "behind the scenes" and may go unnoticed by the customers of the Fire District. I cannot emphasize enough that her efforts have helped and will continue to make the District what it is today. I would like to express my sincere thanks to the members of the Fire District Board, Fire District Operating Committee, City Councils, and all city staff who have been so supportive and assist the members of the Fire District in our accomplishments. I would like to also express my thanks to the City of Deephaven and their staff for the coordination of our fiscal agent tasks and responsibilities. The management of our finances is a cornerstone to our effective service delivery. The Fire District continues to face increasing challenges today and into the future. Financial stability, all - hazard preparedness and training, firefighter staffing, retention and recruitment of firefighters, response times, and increasing training requirements and responsibilities continue to be issues. The Fire District continues to place a strong emphasis on community risk reduction and specifically fire prevention. Inspection continues to be a focus of the Fire District. Through the efforts of our Fire Inspector Kellie Murphy - Ringate, effective fire and life safety inspections, pre - planning, plan review, public education, and public relations has been and continues to be conducted throughout the Excelsior Fire District. Training also continues to be a focus of the Fire District. Through the efforts of our Battalion Chief of Training, Pat McCarthy, and our Training Captain, Kim Stern, highly skilled firefighters service the Excelsior Fire District. Our training covers firefighting, all types of rescue, medical, hazardous materials, and other special skills. The members and officers of the department devote much additional time and effort in developing firefighting, leadership and management skills to more effectively lead the Fire District. I would also like to specifically thank Rian Firkus, who has stepped down in 2014 as the Training Captain, for all his efforts with training at the Excelsior Fire District. Rian worked tirelessly to improve our organization as a firefighter, and captain. Rian will continue to make a difference as a firefighter and as our quartermaster. I would like to also express my thanks to Larry Baier, District photographer for the many images that are included in this report. Larry's efforts and images allow us to continue to improve from lessons learned and capture special moments in our history. A review of 2014 is broke down in the following categories: Categories Suppression Special Response Prevention Stations Administration Volunteer / Reserves Rescue Special Events Equipment Communications Relief Association Training Activities Apparatus Emergency Management Auxiliary The personnel of the Fire District continue to perform their duties with the highest regard. Continuing dedication by the personnel to prevention, training, and emergency response provides the highest quality emergency services for the citizens of the Excelsior Fire District. Respectfully Submitted, � & 3T('V Scott M. Gerber Fire Chief U C�j N ap � C cd- � No N� N N��•� �� NN-� �.� N• U Cj C Cx� U N U moo° ti� U N U U U ,o w C�j a� C�j U �- .Qn Qn C�j Qn Q �+ U O � w U OO r 0 N I LJ ti O eC C�j C w� 7F .N E. M w M C pi CA M N rU Z N N N V O. bJJ U C�j N ap � C cd- � No N� N N��•� �� NN-� �.� N• Cj C Cx� U N U moo° ti� U N U U U C�j C�j U �- .Qn Qn C�j Qn Q r 0 N ° >C S" �" ° C/S N O N O `n LJ ti O eC C�j C C�j Qa�� M pi CA M N rU Z N N N O. bJJ VU >C O N C�j x un N v� bJJ oUw a°o4 °' �:)> j j o o CJ U C�j ti C�j o ° ➢ Population ➢ Square Miles Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Excelsior Fire District Demographics ➢ Community Parks ➢ Total Housing Units • Deephaven — 1,400 • Excelsior — 1,425 • Greenwood - 320 • Shorewood — 2,529 • Tonka Bay — 651 ➢ Unique Areas /Businesses ➢ Total Schools • Public ■ Deephaven Elementary ■ Excelsior Elementary ■ Minnewashta Elementary • Private ■ St. John's ■ St. Therese ■ Our Savior's ■ Grace School ■ ECFE ■ Deephaven Academy ■ Minnetonka Montessori ■ Mt. Calvary ■ New Horizon ■ Excelsior Covenant 18,000 14 square miles 13 6,325 Lake Minnetonka Charter Boats Regional Trail — Light Rail Transit Old Log Theatre Street Car Multiple Special Events Historical Society (Houses, Buildings, Minnehaha steam vessel) Adult Care Facilities 12 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Suppression ➢ Responded to fires, fire alarms, gas leaks, gas line breaks, smoke, and wires down/arcing - the data for call responses is listed below: 2013 to 2014 Suppression Calls 242 236 250 200 160 100 �0 0 2013 2014 w ; d 1. Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Rescue ➢ Responded to medicals and crashes ➢ Provided personnel to ride along with ambulance to the hospital due to critical patients ➢ Responded to situations that required technical rescue and provided limited technical rescue ➢ Responded to assist police departments where additional personnel were needed to provide lift assist to citizens ➢ Responded to mental health incidents ➢ The data for call responses is listed below: Ff � r •1.. L.,•� xs lr ter. V ti 2013 to 2014 Rescue Calls 4 600 56 �7 444 344 244 -// 3 - 144 4 2013 2014 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Special Response ➢ Responded to water and ice incidents ➢ Provided weather stand -by at the Fire District stations and responded for incidents resulting from severe weather ➢ Responded to missing persons and animal rescues ➢ Responded to hazmat incidents, including gas spills and Carbon Monoxide alarms ➢ Responded to Mutual Aid and Auto Aid calls for assistance o Notable Mutual Aid responses in 2014 included fires in St. Bonifacius, Mound, Long Lake, Wayzata, Plymouth, Eden Prairie, Chanhassen, Chaska, Edina„ Loretto, and Minnetonka ➢ The data for call responses is listed below: Excelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Overall Response Breakdown 2014 to 2014 Total Call Comparison 900 800 732 700 �7' 639 600 500 400 300 — 200 100 0 2010 2011 2012 2013 2014 so falls by Time of Day 50 Calls by Day of the Week Iso 140 136 t3o 20 10 /) - - 12D 0 0 -59 30"59 600 -659 900-959 1200 -1259 1500 -1559 1800 -1859 2100 -2159 X 2013 m 2014 110 E=44 1 110 inn 10 90 94 8o 76 70 6D 50 Man Tues Weds Thurs Fri Sat Sun *2013 +2014 so falls by Time of Day 50 40 ;;77� A// - 30 20 10 /) - - 0 0 -59 30"59 600 -659 900-959 1200 -1259 1500 -1559 1800 -1859 2100 -2159 X 2013 m 2014 2014 Incidents by Type . 236, 31 %, G1 59% ■Suppres ion oRescue o Special 2013 Incidents by Type 357y 53% i QSuppres ion oRescue 13 Special 253, 2074 Incidents by City 239, 35% 2G, 3% ■ deephaven ❑ Excelsior ❑ Greenwood ■ Shorewood ❑ Tonka Bay ■ Mutual Aid 2013 Incidents by City 37,6% 26,4% - - - ) 29 °10 ■Deephaven ❑Excelsior 11 Greenwood ■Shorewood ❑Tonka Bay ■Mutual Aid 1% 2011 - 2014 Average Firefighter Response 1 '14.98 iif7 13. D8 14 12 10 8 6 4 , 0 2011 2012 2013 2014 2011 - 2014 Average Response to Scene Time 7 6.47 6 5 4 3 2 0 r 2011 2012 2013 2014 ■ 1 Excelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Firefighter Turnout Time 2011 - 2014 Average Turnout f Inservice Times •` "• 2.89 2.71 2.62 2.7 2.5 2 1. 1 0.5 0 2011 2012 2013 2014 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Firefighter Compensated Hours Firefighter Compensated Hours 10.000 -XZ x,878 93105 8.000 VZ 6.000 �.aaa 2.000 a 2013 2014 Excelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Firefighter Volunteer Hours Fire Prevention Volunteer Hours t 167 169.5 150 125 132 138.5 100 75 50 25 0 2013 2014 ❑Tatal Firefighter Hours ❑Tatal Gitzen Hours Special Event Volunteer Hours 1400 1,382.50 1200 1000 956 800 853 775.5 600 404 200 0 2013 2014 ❑ Tatal Firefighter Hours ❑Total Citizen Hours EFD Relief Association Volunteer Hours 800 775.5 700 600 582.5 500 400 300 200 - 100 138.5 0 2013 2014 ❑Total Firefighter Hours ❑Total Citizen Hours ➢ Excelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Special Events Developed and utilized special events plans for the special events that needed greater detail planning Participated in the following special events in 2014 • Apple Days • 4' of July • Arctic Fever • Minnesota's Night to Unite (National Night out) • Parades ♦ Memorial Day ♦ 4t' of July ➢ Excelsior ➢ Greenwood ➢ Cottagewood ➢ Shorewood Oaks • Halloween Parade • Art on the Lake • ALARC Ice Dive (Polar Plunge on Lake Minnetonka) • Pond Hockey Tournament • Cottagewood Grill Night for the Neighborhood • Fire Prevention VIP Event • Fire Prevention Day at the State Fair • Kids Free Movie • Races ■ Luck O the Lake ■ 4' of July ■ Tour de Tonka ■ Lake Minnetonka Triathlon • South Lake Safety Camp • Fund Raisers for neighboring fire departments 1. 11 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Special Events Participated in the following special events in 2014 (continued) • EFD Fire Prevention Open House and Safety Fair • Minnetonka High School Senior Serve Day • A.E.D. Orientation for Lay Persons • Giving Tree Project • Minnetonka Homecoming Parade • Our Savior's Easter Egg Hunt • Well's Fargo' /2 Marathon • United Firefighters • MN Fire Service Foundation Annual Firefighter Memorial ■ Provided coordination for the event and attended the event • Provided stand -by coverage to other departments for their special events ■ Victoria, Long Lake • South Lake Minnetonka Police Citizens Academy • Bagging for Tips at Cub Foods Minnetonka for the ICA Food Shelf run's FREE MODE sarcRLAV, oar 6, a04 . -• I e'16 �RKY � Ago 9 c NOR 40&4 ExcelSiar �J _ - . pct Probationary Recognition Event Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Training ➢ Developed and implemented a training plan for the District ➢ Planned and conducted a weekly drill for twelve months ➢ Attended conferences and sectional schools to enhance firefighter, leadership and technical rescue skills and abilities ➢ Coordinated and sent firefighters to Firefighter 1 (FFI) Training ➢ Coordinated and sent firefighters to Firefighter 2 (FFII) Training ➢ Coordinated and sent firefighters to Emergency Medical Technician (EMT) Training Conducted Emergency Medical Technician (EMT) Refresher training ➢ Conducted Emergency Medical Technician (EMT) transition testing ➢ Developed and conducted specific fire officer training ➢ Developed and conducted communications and leadership training ➢ Conducted annual medical surveillance and fit testing for all firefighters ➢ Conducted hazmat, blood borne pathogens and confined space awareness training ➢ Conducted Firehouse software training ➢ Researched, coordinated and conducted live burn training in residential structures Conducted pumps training ➢ Continued to enhance station 2 driver program ➢ Participated in Hennepin County Life Safety Unit (LSU) trainings ➢ Participated in alcohol awareness training for utilization with the annual relief association dance ➢ Conducted driving drills to maintain and enhance emergency vehicle operations ➢ Conducted a new orientation program for new firefighters ➢ Developed and conducted new elected officials orientation for new Fire District Board members and new community elected officials ➢ Participated in Incident Management Team (IMT) training ➢ Private dry hydrants and well hydrants evaluation and testing ➢ Conducted training in Blue Card — Hazard Zone Incident Management Ice Rescue Officer Training Ice Rescue /Cold Weather Practice Burn RIT Equipment Boat Operations Fitness Testing Firefighter Safety Water Supply /Streams Accountability On -scene Arrival Hose Testing Auto Extrication Police Operations Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Training 2014 Drill Topics Mule (ATV) Operations Building Construction Ventilation Practice Burn/Mutual Aid Overhaul Water Rescue/Warm Weather Tanker Operations Hydrant Operations Confined Space Hazardous Materials Equipment Use /Location Gear Donning /Timed Medical Tools Live Burn Training EMT -Basic Radio Use /Communications Ladder Use and Safety Fitness Pumping /Driving Hose Operations Emergency Driving Fire Alarms /Sprinklers UL Fire Attack Drill Bloodbourne/Right -to -know CPR/Airway Treatment Command Fire Behavior / Smoke Reading ICS — Blue Card L7Z 1. 11 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Community Risk Reduction / Prevention ➢ Coordinated and held a successful Open House ➢ Coordinated and conducted training in the schools ➢ Coordinated and conducted tours at our stations ➢ Conducted public education AED and CPR classes ➢ Conducted fire investigations ➢ Provided fire extinguisher training for the public and businesses ➢ Provided the following life safety classes • Boy and Girl Scout Badges, tours, rescue boat • Ice/Water safety • Fire Safety ➢ Senior Fire Safety ➢ Parents Fire Safety ➢ Neighborhood Fire Safety • First Aid ➢ Conducted business /industry fire and life safety inspections ➢ Conducted special event fire and life safety inspections o Conducted food truck, food trailer, and food tent inspections ➢ Conducted residential fire and life safety inspections ➢ Continued the development of a pre -plan system for the Fire District ➢ Provided updates to maps for all fire hydrants in the Fire District area Provided fire code review for business /industry Provided fire suppression system plan review for business /industry Participated with the MN Fire Prevention Group Participated in the Minnesota State Fire Chiefs Public Education Group Participated in the Minnesota State Fire Chiefs Fire Safety Trailers Committee Conducted Minnesota State Fire Chiefs Kitchen Trailers training for Minnesota Fire Departments Participated in the BullEx Kitchen Fire Safety Committee Participated with the Governor's Fire Prevention Day at the Fair Committee Conducted the Deephaven and Excelsior Elementary Explorers Fire Safety Class Conducted fire safety tours for children/adults with special needs /autism spectrum Participated in school, apartment building, and business fire drills 1 LAC PIN 4 � �. fvuil+Lo4e fo4ety[o C 4� �fj_ E 2013 2014 PUBLIC EDUCATION/ PREVENTION CONTACTS: 7,975 15,575 PUBLIC EDUCATION FIREFIGHTER VOLUNTEER HOURS: 1,795.5 1,265 INSPECTIONS: Initial Inspections 371 393 Re- Inspections 203 241 TOTAL: 574 634 INVESTIGATIONS: Excelsior Fire District 10 5 Total Dollar Loss - Excelsior Fire District Investigations 1,331,594.70 13,050.00 BURN PERMITS ISSUED: 360 360 PREPLAN HOURS: 5.5 36.5 CODE INTERPRETATION AND RESEARCH HOURS: 29 40.5 LAC PIN 4 � �. fvuil+Lo4e fo4ety[o C 4� �fj_ E Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Stations Station #1 24100 Smithtown Road, Shorewood, MN. 55331 ➢ Coordinated specific repair projects • Station 91 ➢ Overall facility maintenance ➢ Install electric for roof heat tape ➢ Install heat tape for roof ice issues ➢ Perform repairs to caulking around the outside of the structure ➢ Conduct interior painting in identified rooms ➢ Performed repairs and updates to the exterior landscaping ➢ Upgraded and replaced TV's in identified rooms • Station 92 ➢ Performed repairs and updates to the exterior landscaping ➢ Replaced outdoor lights on station ➢ Utilized the fitness room for firefighter health and safety Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Stations ➢ Maintained and repaired Station 1 and Station 2. Maintenance includes the following: • Overall facility maintenance • Light maintenance • HVAC maintenance • Garbage / Recycling • Cleaning • Generators maintenance and repair • Snow removal • Outside facility maintenance • Sprinklers at Station 1 — winterize and prepare in the spring • Fire Alarm and Fire Sprinkler maintenance and repair • Sweeping parking lots and apparatus bays • Provide keys and codes to new recruits • Gear and towel laundering • Shovel grates • Landscaping light maintenance - pulling weeds • Lighting replacing and debugging �J__�.� Station #2 20227 Cottagewood Road, Deephaven, MN. 55331 Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Apparatus ➢ Maintained and repaired the apparatus fleet for the Excelsior Fire District: • Engines o Engine 11, Engine 21, Engine 22 • Aerial o Aerial ll • Tanker o Tanker 11 • Rescues o Rescue 11, Rescue 12, Rescue 21 • Utility o Utility 11 • Inspector Vehicle • Duty Vehicle • Chief Vehicle • Boats o Boat 11, Boat 12, Boat 21 • ATV's o Utility 12 • Snowmobile • Hazmat/LSU Trailer ➢ Researched and implemented the new Utility vehicle — John Deere Gator. ➢ Sold the snowmobile and the associated sled P Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Apparatus ➢ The data below represents the time apparatus were used in emergency /non - emergency response calls and special events. The data does not represent overall apparatus utilization. ➢ Additional factors need to be factored in for an overall look at apparatus utilization. The factors include: • Emergency/Non- emergency operations — operational time on scene including pumping, lighting, equipment utilization, and idle time. • Training events — weekly drill, special training sessions, individual training, training at other locations • Special events — operational time on scene, special operations • Special details — picking up a firefighter that may have rode in with the ambulance • Administrative and Operational use — daily use inside and outside of the district .:.._ k Haz Mat Trailer B21/Hovercraft Boat 12 Boat 11 U tility 21 Utility 12 ATV Utility 11 Tanker 11 Rescue 21 Rescue 12 Rescue 11 Fire Inspector Engine 22 Engine 21 Engine 11 Duty Ch ief Aerial 11 Haz Mat Trailer B2-1/Hovercraft Boat 12 Boat 11 Snowmob!Ie 21 Utility 12 ATV Utility 11 Tanker 11 Rescue 21 Rescue 12 Rescue 11 Fire Inspector Engine 22 Engine 21 Engine 11 Duty Ch ief Aerial 11 Apparatus Usage 201 F—o R—esponse ■Training ❑Special Event 0 40 80 120 160 200 240 280 320 360 400 440 Apparatus Usage 2013 ❑Response ■Training []Special Event 0 40 80 120 160 200 240 280 320 360 400 ➢ Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Equipment Maintained, repaired, and conducted monthly checks of the following equipment: • Air Monitors • Self Contained Breathing Apparatus (SCBA's) • Automatic External Defibrillators (AED's) • Extrication Tools • K -12 Saw and Chainsaws • Small Engines • Float -o Pump • SCBA Fill Station and Compressor • Hose Dryer and Hose Tester • Thermal Imaging Cameras Conducted annual hose testing for all District hose on all apparatus and spare hose ➢ Purchased new hose to replace aging hose and hose that failed the testing Coordinated and conducted annual ladder testing for all District ladders on all apparatus Conducted monthly checks of all firefighter personal protective equipment Purchased 8 new sets of turn-out gear Purchased 16 new helmets for firefighters to replace helmets that were aging. Maintained and coordinated repairs for cold water rescue suits Provided maintenance, filling and repair for oxygen bottles for the Fire District, South Lake Police and Deephaven Police Continued utilization of SCBA's Continued utilization of AutoPulse CPR device Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Administration ➢ Conducted twelve business meetings with EFD personnel ➢ Conducted monthly Operating Committee meetings ➢ Conducted eight regularly scheduled EFD Board meetings and work sessions ➢ Enhanced the working relationships, interaction, and operations of the Board and Fire District ➢ Developed and operated within the 2014 Operating Budget and Capital Improvement Program • Received designated and undesignated donations for the District • Came in under budget ➢ Developed, presented, and approved the 2015 Operating Budget and Capital Improvement Program ➢ Utilized the Cost Recovery Policy and plan for the Fire District • Successfully obtained approximately $5,900 for the District through the policy in 2014 ➢ Updated the Fire District maps and the mutual aid area maps to enhance response ➢ Coordinated and assisted with enhancements to the response areas and protocols for Lake Minnetonka ➢ Researched, evaluated, and dealt with personnel issues ➢ Enhanced ongoing part -time administrative support ➢ Updated and implemented updates to the SOP /SOG's for the Excelsior Fire District ➢ Conducted effective recruitment for firefighters for both stations • Developed a plan and implemented the plan • Successfully recruited 3 new firefighters for the District ➢ Developed an Alternate Staffing Task Force to look further into staffing for EFD — past, present and future. ➢ Participated in multiple community meetings — including the cities, businesses, schools, hospitals, clinics, and community associations ➢ Coordinated and participated in multiple public safety meetings with area fire, police, EMS, public works ➢ Participated in Fire and Emergency Management associations - the specific associations are listed below: • Hennepin County Fire Chiefs • SW Fire Association • Metro Fire Chiefs • Lake Region • United Firefighters • Minnesota State Fire Chiefs Association (MSFCA) • Minnesota Fire Departments Association (MSFDA) • Lakes Region Emergency Management Group • Association of Minnesota Emergency Mangers (AMEM) Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Administration (cont.) ➢ Provided development and delivery of training with the Hennepin County Fire Chief's Association ➢ Participated in Hennepin County Life Safety Unit (LSU) meetings and equipment upgrades ➢ Reviewed mutual aid agreements with the local, regional, state and national areas ➢ Provided coordination and direction to review the mutual aid systems locally, regionally and state -wide ➢ Continued enhanced Communications within and outside of the Excelsior Fire District • Utilized a weekly e -mail update to the firefighters • Conducted monthly officer meetings • Conducted monthly inspections staff meetings ➢ Continued to problem solve and develop operational improvements for the District computer systems • Improvements in the areas of: o Software • Firehouse Software • Network the stations • Conducted ongoing coordination of the Mobile Data Computers (MDC) project with Hennepin County • Continued use of MDC's in three apparatus o Chief vehicle, Duty vehicle, Engine 22 • Implemented the use of IPAD's for operational sue in the stations and apparatus o Inspector, Aerial 11, Engine 11, Engine 21, Station 1, Station 2 ➢ Attended funerals for retired EFD firefighters, retired firefighter family members, and community officials ➢ Assisted other agencies with recruitment and promotional process ➢ Provided job shadow for high school and college students interested in the fire and public safety vocation ➢ Hosted Senior Serve Day for Minnetonka High School ➢ Coordinated the use of a photographer for EFD ➢ Conducted recognition event for firefighters ➢ Participated in meetings with the JPA for SCBA's and other public safety equipment ➢ Continued contract with provider for health surveillance with EFD lmw-r Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Communications ➢ Coordinated with Hennepin County communications for effective dispatch services • Participated on the User Advisory Board for Hennepin County • Chaired the Hennepin County Fire Chief's Association Standard Operating Procedures (SOP'S) Group ➢ Continued use of MDC's in three apparatus ➢ Chief vehicle ➢ Duty vehicle ➢ Engine 22 ➢ Implemented IPAD use for operational areas ➢ Aerial ll ➢ Engine 11 ➢ Engine 21 ➢ Station 1 ➢ Station 2 ➢ Enhanced the station technology with new monitors and the use of response software (Active 911) ➢ Purchased four new pagers ➢ Maintained radios ➢ Maintained and improved overall Fire District communications including the use of ➢ Phones — landline and cellular ➢ Pagers and Radios ➢ E -mail ➢ Postings at fire stations ➢ Computers ➢ Web site — maintained the use of website. Special thanks to Ana Fatturi for her dedication and persistence to utilize and update this site. ➢ Social Media — utilize Facebook and Twitter in appropriate emergency and non - emergency situations to share information. Special thanks to Ana Fatturi for her dedication and persistence to utilize social media. ➢ Provided coordination and assistance with the 800 mhz radio fleetmaps set -up, programming, and training for EFD, area fire departments, public works departments and other public safety areas. ➢ Enhanced the relationships with neighboring fire departments, police departments, ambulance services and public works agencies ➢ Special Thanks to Larry Baier for his efforts with photographic and video documentation for the District. Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Activities ➢ Members of EFD participated in the Firefighters Pond Hockey Tournament coordinated by Pat McCarthy and Charlie Blumhoefer held at the hockey rink in Deephaven. ➢ Members of EFD participated in the New Germany softball tournament ➢ Members of EFD participated in regular Monday night softball ��CELSIO� 9E?4EIV Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Emeruency Manauement ➢ Participated in meetings of the Lake Area Emergency Management Group ➢ Participated with South Lake Police and Deephaven Police in a coordinator role for the area emergency management program ➢ Continued the assessment and completion of an effective Emergency Operations Center (EOC) Operations • Conducted ongoing testing of operations in the EOC • Conducted training - coordinated and conducted awareness training for administrators and public works staff on EOC set -up and operations. • Coordinated one table -top scenario ➢ Assisted with flooding efforts in the City of Tonka Bay. �Mf M y Excelsior Fire District Proudly serving the Communities of Deephaven - Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Relief Association ➢ Coordinated, and conducted the annual fundraiser - the Excelsior Fire Relief Association Dance ➢ Coordinated Dance flyer distribution throughout the communities ➢ Conducted monthly Relief Association board meetings ➢ Conducted annual Relief Association membership meeting ➢ Conducted training session for Relief Board of Directors specific to relief operations and management ➢ Special thanks to Peggy Cox for her involvement and leadership as a member of the EFFRA Board of Directors. Peggy has stepped down the end of 2014. ➢ Implemented and continued monitoring the new Investment Policy ➢ Implemented and began a new contract/relationship with the Parr McKnight group ➢ Finalized discussions with the Fire Board regarding long term pension planning and benefit level funding. Resolution passed ➢ Provided fiscal management for the special and general relief association funds • Funds earned 5.7% interest and fund improved due to the changing economic conditions • Special Fund reached a new all -time high amount of over $5,000,000 in 2014 ➢ Coordinated and conducted the Holiday Party for firefighter kids and adults ➢ Coordinated and conducted the firefighter spouse appreciation event ➢ Provided updates to the Excelsior Fire District Board and membership at their respective meetings I W r Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Volunteer / Reserve ➢ Researched and created updated fire hydrant locations ➢ Updated the map book including up to date street names and locations, fire hydrant locations and mutual aid community maps ➢ Continued gathering the data for business /industry pre -plans in our Fire District ➢ Provided the coordination of the Mobile Data Computer (MDC) program for the Excelsior Fire District ➢ Provided MDC program assistance with neighboring fire departments ➢ Provided guidance and coordination to Hennepin County Fire Chief's Association and various regional fire departments in relation to technology (MDC's, Active 911, IPAD's, tablets, etc.) ➢ Provided assistance with truck and equipment maintenance ➢ Conducted countless hours of "Gopher Work" ➢ Provided updates to the EFD patch collection ➢ Provided documentation for history preservation of the Excelsior Fire District ➢ Provided assistance with maintenance for pagers and radios ➢ Provided staffing and multiple areas of assistance at the Fire Relief Association Dance ➢ Provided staffing and multiple areas of assistance at the Fire Department Open House ➢ Provided general work around the stations ➢ Participated in Fire District drills and business meetings ➢ Provided assistance at the Fire Stations or at fire scenes during times of emergency incidents ➢ Special thanks to Dave Cole, Brian Kuhnly, and Skip Sweeney for their efforts! Excelsior Fire District Proudly serving the Communities of Deephaven- Excelsior- Greenwood - Shorewood -Tonka Bay 24100 Smithtown Road Shorewood, MN. 55331 2014 Year in Review March, 2015 Auxiliary ➢ Conducted meetings to review activities and events ➢ Provided staffing at the Fire Relief Association Dance ➢ Provided staffing at the Fire District Open House ➢ Provided staffing for feeding /food preparation for emergency events ➢ Provided monthly birthday cakes for recognition of member birthdays ➢ Conducted fundraising events to raise funds to help support the firefighter. ➢ Provided funding and coordination to purchase Duty Shorts for firefighters ➢ Special thanks to Anita Lugowski and Diane George for their coordination efforts! PGSS�I'te� Wj