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07-13-15 CC WS Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION COUNCIL CHAMBERS MONDAY, JULY 13, 2015 6:00 P.M. AGENDA 1. CONVENE CITY COUNCIL WORK SESSION A. Roll Call Mayor Zerby _____ Labadie _____ Siakel _____ Sundberg _____ Woodruff _____ B. Review Agenda ATTACHMENTS 2. CIP AND 2016 GENERAL FUND BUDGET DISCUSSION 3. ADJOURN #2 MEETING TYPE City of Shorewood Council Meeting Item Work Session Title / Subject: 2016 Capital Improvement Program & General Fund Budget Review Meeting Date: July 13, 2015 Prepared by: Bruce DeJong, Finance Director Reviewed by: Bill Joynes, City Administrator Attachments: 2015 -2019 Capital Improvement Program Review Sheets 2016 General Fund Budget Review Sheets Policy Consideration: How should the City of Shorewood prepare the General Fund Budget, Capital Improvement Program (CIP) and preliminary tax levy for 2016? Background: Staff would like to start the review regarding the CIP and budget for 2016 based on the suggestions gathered from the retreats in January and April, and July Work Session, along with general economic conditions and potential development. There are many challenges in regard to funding a new budget for the next year. As has been discussed at the retreat, the tax levy has to be increased by about 2% each year in order to fund inflationary increases in the cost of providing services. Any increased service levels or new programs would add to that total. CIP During the budget preparation phase three new projects came to light. Public Works Director Brown has requested $18,000 for a pressure washer wash bay for public works equipment. That has been included in the Equipment Replacement Fund for 2016 for discussion purposes. Staff has also discussed the potential need for building permit software given the higher level of anticipated building permits over the next couple of years. This request also takes into account the probable retirement of several key people involved in issuing permits and performing inspections. No investigation of software packages has been performed at this point, but an estimated $20,000 software license cost has been included in the Equipment Replacement Fund for 2016 for discussion purposes. Staff also sought a quote to retrofit the lighting in City Hall and Public Works to LED. This would meet one of the Green Steps cities objectives. The estimated cost for this retrofit is $38,000 and has been included in the Equipment Replacement fund for 2016. The only other significant change from the adopted 2015 -2019 CIP is the move of Strawberry Lane & West 62"d reconstruction from 2019 to 2017. This was based on discussions at the retreats that it may be advantageous in coordinating a potential abatement district in conjunction with the Minnetonka School District to cover a portion of the costs of trail construction near both the Minnewashta Elementary and Excelsior Elementary schools. These changes are accompanied with modest deficits in both the Equipment Replacement and Street Improvement funds. In an effort to offset those deficits, staff is proposing a $15,000 increase in the transfer to each fund, which matches the increase from 2014 to 2015. This raises the transfer to Equipment Replacement from $90,000 to $105,000. This will help get us slowly back to an equilibrium funding amount to balance revenues and expenditures over the long -term. We are still significantly below the $175,000 transfers that were typical prior to 2009. The Street Improvement fund increase is from $740,000 to $755,000 per year. While this doesn't cover deficits created by major street reconstructions, it does improve our ability to cover the cost of mill & overlay projects and seal - coating streets. General Fund Budget There have not been large significant increases in the cost of non - salary city expenditures. That helps to mitigate the levy increase or use of reserves needed to balance the budget. The budget as presented anticipates the use of $267,000 of cash reserves to balance the budget. While this is within the guidelines of the existing use of fund balance policy, it is higher than we have budgeted in past years. As Council may recall from the work session on July 7, we have approximately $595,000 in available general fund reserve in excess of the policy. Those funds are available to cover deficits in the next fiscal year, any costs associated with the Southshore Center ownership, and to cover deficits in the Equipment Replacement and Street Improvement funds. An additional 2% increase in the property tax levy generates almost $97,000 and would bring the anticipated use of fund balance down to about $168,400, which is more in line with last several years. The major changes in the budget are noted below. Revenues —The tax levy is increased 2% in accordance with discussions at the retreats and as shown on the Financial Management Plan. Building permit & plan review fees have increased $30,000 over the 2015 budget. Liquor license fees are down $7,700 because of closure of the Minnetonka Country Club. City Council — $50,000 has been included in the City Council contractual services for expenditures related to succession planning, compensation study, and other potential costs incurred in planned employee transitions. The contingency amount for salary & benefit increases is budgeted at $27,000. This is lower than 2015 because the AFSCME members in Public Works have settled their contract for 2015 & 2016, so those costs are known. This anticipates a 2.5% compensation increase for non -union employees and $50 per month for benefit costs for all employees similar to the amount approved for 2014 and the AFSCME contract. Administration — A full -time administrator at $110,000 annual salary is included in the personal services area, with all associated benefits. The benefit load for this position is an additional $27,800 over 2015. While this may not be the actual compensation level agreed to by the City Council, it is a reasonable estimate of the cost of a full -time employee. This is partially offset by a reduction of $105,000 for the current part -time administrator contract. Election judge pay is included in this year's budget. Staff is proposing to leave the part -time employee budget at $13,000 to pay for additional help at the City Hall front counter while the Park Coordinator is working at the Southshore Center. Finance —The cost of the annual software maintenance agreement is about $4,500 higher than with the old software. Professional Services — Hennepin County has estimated its cost to provide assessing services will rise by $7,000 for next year. Police —The police operating budget is increased by 6.2 %, pending final approval of the police operating board. Fire —The fire operating budget is increased by 0.8 %, pending final approval of the fire operating board. Public Works —The contractual services have been reduced by $9,000 to reflect recent experience. This budget was also increased by $30,000 to reflect a $15,000 transfer increase to both the Equipment Replacement and Street Capital Improvement funds. Financial or Budget Considerations: This budget increases the tax levy by 2% for 2016 and increases the use of fund balance by about $125,000 to $267,000. This is within the parameters of the fund balance policy. Some of the included expenditures are one -time costs which will mitigate the ongoing use of fund balance in future years. The City Council needs to determine if this is acceptable on a preliminary basis. Once the preliminary tax levy is set by September 30, the tax levy can only be decreased. The city council has the option of increasing the preliminary levy to any level desired up to a fully balanced budget. An increase of 4.5% in the tax levy would be required to maintain a similar use of reserves as last year. The tax levy could then be reduced at the point of final budget and levy adoption in December if the Council chooses to reduce expenditures or increase other revenues. Options: The City Council is encouraged to discuss the budget as presented and any proposed changes with staff. Recommendation / Action Requested: Staff recommends that the City Council determine what amount of tax levy increase is necessary in order to provide a reasonable level of service for the next budget year. Next Steps and Timelines: The City Administrator and Finance Director intend to continue discussions regarding capital and budget items through the Truth -in- Taxation hearing in December. Connection to vision / Mission: Adopting a prudent budget and tax levy contributes to sound financial management. City of Shorewood, Minnesota Capital Improvement Program 2015 thru 2019 Source 2015 2016 2017 . 2018 2019 1402 - Park Improvements Beginning Balance 536,660 557,660 (92,340) (910,340) (1,074,340) Revenues and Other Fund Sources Other Fund Sources Transfers In Total Total Revenues and Other Fund Sources 42,000 Total Funds Available 42,000 Expenditures and Uses 42,000 Capital Projects & Equipment 42,000 402 - Park Capital Improvement 42,000 Freeman Plaza P0100 Freeman North Playground Equipment P0102 Freeman Parking Lot wl MCWD P0103 Freeman Ball Field Lights P0104 Freeman - Waterline for Community Garden P0111 Cathcart Park - Resurface Tennis /Basketball Courts P0200 Cathcart Park Hockey Boards P0201 Cathcart Park Tot Lot P0202 Badger Park - Phase 1 P0300 Badger Park Tennis Courts P0301 Badger Park - Phase 2 P0302 Silverwood Park - Resurface 112 court P0500 Silverwood Park Equipment P0501 Silverwood Park Swing Set P0502 Skate Park Rehab P0600 0 Total Total Expenditures and Uses Change in Fund Balance Ending Balance 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 42,000 578,660 599,660 (50,340) (868,340) (1,032,340) 0 0 0 0 (5,000) 0 0 (55,000) 0 0 0 0 (50,000) 0 0 0 0 0 (75,000) 0 0 0 (8,000) 0 0 (9,000) 0 0 (9,000) 0 0 (40,000) 0 0 0 0 0 0 (50, 000) 0 0 (577,000) 0 0 0 (9,500) 0 0 (9,500) 0 0 0 (747,000) 0 0 (2,500) 0 0 (2,500) 0 0 0 0 (60,000) 0 0 0 0 0 (14,000) 0 (75,000) 0 0 0 (21,000) (692,000) (860,000) (206,000) (19,000) (21,000) (692,000) (860,000) (206,000) (19,000) 21,000 (650,000) (818,000) (164,000) 23,000 557,660 (92,340) (910,340) (1,074,340) (1,051,340) - 1 - Monday, Judy 13, 2015 Source 2015 2016 2017 2018 2019 403 - Equipment Replacement Fund Beginning Balance 264,324 96,824 (68,676) (65,676) (110,176) Revenues and Other Fund Sources Other Fund Sources Transfers In 90,000 105,000 105,000 105,000 105,000 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment 403 - Equipment Replacement UTV - replace unit 34 Sweeper - replace unit 46 Flatbed - 4 x 2 Replace unit 49 Trailer 18' replace unit 59 Sand Pro 3000 - replace Unit 64 Pickup 44 - Replace Unit 78 Pickup - 350 4x4 replace unit 81 Groundsmaster Mower replace unit 93 Boom Truck Chipper Trackless Trail Machine wl Flail Mower Wash Bay Cab & Blower for mower - replace A04 Engine/Transmission Analysis Station Replace Sander Plow Blade &Snow Kit for Skid Steer Public Works Roof Building Permit Software LED Lighting Upgrade 800 Mhz Radio Replacement Computer Upgrades 490 - Southshore Center South Shore Community Center Total Expenditures and Uses Total 90,000 105,000 105,000 105,000 105,000 90,000 105,000 105,000 105,000 105,000 354,324 201,824 36,324 39,324 (5,176) 034 046 049 059 064 078 081 093 100 101 103 104 A04 A09 A10 All PF -12 -01 T -16 -01 T -16 -02 T -19 -01 T -99 -99 Total PF -11 -01 Total 0 0 0 0 (20,000) (4,000) 0 0 0 0 (44, 000) 0 0 0 0 0 (15,000) 0 0 0 0 0 0 (13,000) 0 0 (38, 000) 0 0 0 (42,000) 0 0 0 0 0 0 (28, 000) 0 0 0 (84,000) 0 0 0 0 (45,000) 0 0 0 (150,000) 0 0 0 0 0 (18,000) 0 0 0 0 0 (21, 000) 0 0 0 0 (4,500) 0 0 0 0 0 (14,000) (7,500) 0 0 0 0 0 0 0 (81,000) 0 0 (20,000) 0 0 0 0 (38,000) 0 0 0 0 0 0 0 (9,000) (10,000) (10,000) (10,000) (10,000) (10,000) (257,500) (268,000) (59,000) (108,500) (53,000) 0 (2,500) (43,000) (41,000) 0 0 (2,500) (43,000) (41,000) 0 (257,500) (270,500) (102,000) (149,500) (53,000) -2- Monday, July 13, 2015 Source 2015 2016 . 2017 2018 2019 x403 - Equipment Replacement Fund Change in Fund Balance Ending Balance (167,500) (165,500) 3,000 (44,500) 52,000 96,824 (68,676) (65,676) (110,176) (58,176) -3- Monday, Judy 13, 2015 Source 2015 2016 2017 2018 2019 404 - Street Reconstruction Fund Beginning Balance 536,672 150,972 (188,228) (1,892,728) (1,927,528) Revenues and Other Fund Sources Other Fund Sources Transfers In 740,000 755,000 755,000 755,000 755,000 Monday, July 13, 2015 -4- Total 740,000 755,000 755,000 755,000 755,000 Total Revenues and Other Fund Sources 740,000 755,000 755,000 755,000 755,000 Total Funds Available 1,276,672 905,972 566,772 (1,137,728) (1,172,528) Expenditures and Uses Capital Projects & Equipment 404 - Street Reconstruction Chaska Road LR -15 -01 (87,000) 0 0 0 0 Mayflower Road LR -15 -02 (33,000) 0 0 0 0 McKinley Court LR -15 -03 (40,000) 0 0 0 0 Murray Hill Road LR -15 -04 (52,000) 0 0 0 0 Star Circle & Lane LR -15 -05 (646,800) 0 0 0 0 Summit Avenue LR -15 -06 (32,000) 0 0 0 0 Amlee Road LR -16 -01 0 (332,000) 0 0 0 Garden Road LR -16 -02 0 (42,000) 0 0 0 Gillette Curve LR -16 -03 0 (35,000) 0 0 0 Manitou Lane LR -16 -04 0 (317,000) 0 0 0 McKinley Place N& S LR -16 -05 0 (65,000) 0 0 0 Shady Hills Circle LR -16 -06 0 (51,000) 0 0 0 Echo Road LR -17 -01 0 0 (71,000) 0 0 Howards Point Road LR -17 -02 0 0 (180,000) 0 0 Kathleen Court LR -17 -03 0 0 (22,000) 0 0 Oak Ridge Circle LR -17 -04 0 0 (29,000) 0 0 Riviera Lane LR -17 -05 0 0 (371,000) 0 0 Shorewood Lane LR -17 -06 0 0 (455,000) 0 0 Mann Lane LR -18 -01 0 0 0 (444,000) 0 Maple Street LR -18 -02 0 0 0 (100,000) 0 Bayswater Road LR -19 -01 0 0 0 0 (100,000) Boulder Circle LR -19 -02 0 0 0 0 (49,000) Christmas Lane W LR -19 -03 0 0 0 0 (32,000) Lilac Lane LR -19 -05 0 0 0 0 (46,000) Strawberry Lane & W 62nd LR -19 -06 0 0 (1,140,000) 0 0 Vine Street LR -19 -07 0 0 0 0 (33,000) Eureka Road N LR -19 -08 0 0 0 0 (260,000) Street Sign Replacement LR -99 -001 (6,900) (7,200) (7,500) (7,800) (8,100) Maintenance - Bituminous Sealcoating LR -99 -100 (228,000) (245,000) (184,000) (238,000) (305,000) Total (1,125,700) (1,094,200) (2,459,500) (789,800) (833,100) Monday, July 13, 2015 -4- Source 2015 2016 2017 2018 2019 X404 - Street Reconstruction fund h Total Expenditures and Uses (1,125,700) (1,094,200) (2,459,500) (789,800) (833,100) Change in Fund Balance (385,700) (339,200) (1,704,500) (34,800) (78,100) Ending Balance 150,972 (188,228) (1,892,728) (1,927,528) (2,005,628) Source 2015 2016 2017 2018 2019 405 - MSA Road Reconstruction Fund Beginning Balance 127,387 119,387 0 0 0 Revenues and Other Fund Sources Revenue No Funds 0 0 0 0 0 Total 0 0 0 0 0 Total Revenues and Other Fund Sources 0 0 0 0 0 Total Funds Available 127,387 119,387 0 0 0 Expenditures and Uses Capital Projects & Equipment 405 - MSA Construction Christmas Lake Rd Signal Refurbish MSA -1501 (8,000) 0 0 0 0 Total (8,000) 0 0 0 0 Other Uses Transfer Out 0 (199,387) 0 0 0 Total 0 (119,387) 0 0 0 Total Expenditures and Uses (8,000) (119,387) 0 0 0 Change in Fund Balance (8,000) (119,387) 0 0 0 Ending Balance 119,387 0 0 0 0 Monday, July 13, 2015 -5- Source 2015 2016 2017 2018 2019 1406 - Trails Beginning Balance 464,287 (1,175,713) (2,386,326) (3,238,326) (3,238,326) Revenues and Other Fund Sources Other Fund Sources Transfers In 0 119.387 0 0 0 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment 406 - Trails Galpin Lake Rd Sidewalk Smithtown from Cc Rd 19 to Regional Trail Strawberry Lane & W 62nd Excelsior Blvd - Greenwood to Barrington Total Expenditures and Uses Change in Fund Balance Ending Balance Total 0 119,387 0 0 0 0 119,387 0 0 0 464,287 (1,056,326) (2,386,326) (3,238,326) (3,238,326) T003 0 (1,330,000) 0 0 0 T006 (1,340,000) 0 0 0 0 T007 0 0 (852,000) 0 0 T016 (300,000) 0 0 0 0 Total (1,640,000) (1,330;000) (852,000) 0 0 (1,640,000) (1,330,000) (852,000) 0 0 (1,640,000) (1,210,613) (852,000) 0 0 (1,175,713) (2,386,326) (3,238,326) (3,238,326) (3,238,326) -6- Monday, July 13, 2015 Total Revenues and Other Fund Sources Total Funds Available Expenditures and Uses Capital Projects & Equipment 403 - Equipment Replacement Dump Truck - replace unit 72 601 - Water Air Compressor - Replace unit 38 Utility Truck w /crane & toolbox replace unit 76 Utility Vehicle - replace unit 77 Pick -up - 4 x 4 150 Replace Unit 80 Radio /ISP Communications System Water Main - Star Circle & Lane W. Water Tower- Rehab & Painting Meter Reading - Mobile Unit Total Expenditures and Uses Change in Fund Balance Ending Balance 072 0 0 (85,000) 0 0 Total 0 0 3,711,388 0 0 2,869,988 0 0 2,842,988 0 0 2,757,988 0 0 2,757,988 072 0 0 (85,000) 0 0 Total 0 0 (85,000) 0 0 038 (12,000) 0 0 0 0 076 (77,000) 0 0 0 0 077 0 (27,000) 0 0 0 080 (35,000) 0 0 0 0 W -10 -01 (80,000) 0 0 0 0 W -11-02 (178,400) 0 0 0 0 W -13 -03 (450,000) 0 0 0 0 W -15 -01 (9,000) 0 0 0 0 Total (841,400) (27,000) 0 0 0 (841,400) (27,000) (85,000) 0 0 (841,400) (27,000) (85,000) 0 0 2,869,988 2,842,988 2,757,988 2,757,988 2,757,988 -7- Monday, July 13, 2015 Source 2015 2016 2017 2018 2019 0611- Sanitary Sewer Fund Beginning Balance 3,232,848 2,982,848 2,701,848 2,466,848 2,396,848 Expenditures and Uses Capital Projects & Equipment 403 - Equipment Replacement Dump Truck - replace unit 72 072 0 0 (85,000) 0 0 Total Total Expenditures and Uses Change in Fund Balance Ending Balance 0 Total 611 - Sewer 0 Sewer Jetter - replace unit 60 060 Lift Station 11 Rehab - 20465 Radisson Rd. SS -13 -01 Lift Station 10 Rehab - 4773 Lakeway Terrace SS -15 -01 Lift Station 20 Rehab - 26550 Noble Road SS -16 -01 Lift Station 7 Rehab - 5600 Woodside Road SS -16 -02 Lift Station 18 Rehab - 4996 Shady Island Point SS -17 -01 Infiltration and Inflow Reduction SS -99 -05 Total Total Expenditures and Uses Change in Fund Balance Ending Balance 0 0 (85,000) 0 0 0 (51,000) 0 0 0 (180,000) 0 0 0 0 0 (80,000) 0 0 0 0 0 (70,000) 0 0 0 (80,000) 0 0 0 0 0 (10,000) 0 0 (70,000) (70,000) (70,000) (70,000) (70,000) (250,000) (281,000) (150,000) (70,000) (70,000) (250,000) (281,000) (235,000) (70,000) (70,000) (250,000) (281,000) (235,000) (70,000) (70,000) 2,982,848 2,701,848 2,466,848 2,396,848 2,326,848 -8- Monday, July 13, 2015 Total Total Revenues and Other Fund Sources (230,000) Total Funds Available 0 Expenditures and Uses (285, 000) Capital Projects & Equipment 0 631 - Stormwater Management 0 Galpin Lake Rd Trail Stormwater SS003 Smithtown Road Trail Stormwater SS006 Shorewood Lane Ditch STM -13 -01 Star Circle & Lane STM -15 -01 23350 Academy Drainage STM -15 -04 Garden Road STM -15 -05 Gideon Glen Drainage STM -15 -06 Amlee Road STM -16 -01 Manitou Lane STM -16 -02 Riveria Lane STM -17 -01 Shorewood Lane STM -17 -02 Mann Lane STM -18 -01 Maple St STM -18 -02 Eureka Road N STM -19 -01 Strawberry & W 62nd STM -19 -02 0 Total Total Expenditures and Uses Change in Fund Balance Ending Balance 2015 2016 2017 2018 2019 119,086 (625,214) (1,008,214) (1,194,214) (1,323,214) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 119,086 (625,214) (1,008,214) (1,194,214) (1,323,214) 0 (230,000) 0 0 0 (285, 000) 0 0 0 0 (172,500) 0 0 0 0 (180,800) 0 0 0 0 (75,000) 0 0 0 0 (26,000) 0 0 0 0 (5,000) 0 0 0 0 0 (78,000) 0 0 0 0 (75,000) 0 0 0 0 0 (87, 000) 0 0 0 0 (99, 000) 0 0 0 0 0 (105,000) 0 0 0 0 (24, 000) 0 0 0 0 0 (452,000) 0 0 0 0 (283,000) (744,300) (383,000) (186,000) (129,000) (735,000) (744,300) (383,000) (186,000) (129,000) (735,000) (744,300) (383,000) (186,000) (129,000) (735,000) (625,214) (1,008,214) (1,194,214) (1,323,214) (2,058,214) -9- Monday, July 13, 2015 GENERAL FUND BUDGET SUMMARY - 1 - Approved Requested Actual Actual Actual Budget Budget Budget Percent Dollar 2012 2013 2014 2014 2015 2016 Change Change REVENUES TAXES 4,783,939 4,764,472 4,864,671 4,858,585 4,931,464 5,030,093 2.0% 98,629 LICENSES & PERMITS 175,086 204,600 271,510 132,770 147,770 169,180 14.5% 21,410 INTERGOVERNMENTAL 76,102 96,549 122,606 96,251 87,251 90,751 4.0% 3,500 CHARGES FOR SERVICES 64,825 33,194 - 41,700 42,200 42,200 0.0% - FINES &FORFEITURES 66,230 59,294 - 57,000 57,000 60,000 5.3% 3,000 MISCELLANEOUS REVENUE 141,013 205,010 253,773 232,900 210,400 210,400 0.0% - TRANSFERS 330 317,182 25,000 25,000 25,000 25,000 0.0% TOTAL REVENUES 5,307,525 5,680,301 5,537,560 5,444,206 5,501,085 5,627,624 2.3% 126,539 EXPENDITURES CITY COUNCIL Personnel 16,794 16,794 16,794 16,800 22,600 22,600 0.0% - Materials and Supplies 887 2,035 1,014 1,200 2,000 2,000 0.0% - Support Services and Charges 80,309 90,885 51,414 156,121 110,350 133,500 21.0% 23,150 Transfers 13,600 91,700 369,170 70,000 70,000 70,000 0.0% - Total City Council 111,590 201,414 438,392 244,121 204,950 228,100 11.3% 23,150 Administration Personnel 373,915 240,032 249,927 250,323 251,153 414,154 64.9% 163,001 Materials and Supplies 18,276 15,649 17,852 19,300 20,900 20,900 0.0% - Support Services and Charges 82,008 134,401 140,953 147,290 145,500 42,550 -70.8% (102,950) Total City Administration 474,199 390,082 408,732 416,913 417,553 477,604 14.4% 60,051 FINANCE Personnel 120,556 137,469 138,464 134,758 134,758 142,273 5.6% 7,515 Materials and Supplies 8,042 8,547 15,415 9,050 10,050 14,600 45.3% 4,550 Support Services and Charges 11,686 14,619 14,191 16,000 16,000 15,900 -0.6% (100) Total Finance 140,284 160,635 168,070 159,808 160,808 172,773 7.4% 11,965 PROFESSIONAL SERVICES Support Services and Charges 190,592 199,042 207,153 211,060 215,060 226,400 5.3% 11,340 Total Professional Services 190,592 199,042 207,153 211,060 215,060 226,400 5.3% 11,340 b PLANNING Personnel 181,382 181,143 182,641 173,157 173,157 178,797 3.3% 5,640 Materials and Supplies 137 292 303 250 300 300 0.0% - Support Services and Charges 7,691 7,684 14,459 11,900 11,000 12,000 9.1% 1,000 Total Planning 189,210 189,119 197,403 185,307 184,457 191,097 3.6% 6,640 MUNICIPAL BUILDINGS Materials and Supplies 40,799 60,118 56,990 21,400 23,400 21,300 -9.0% (2,100) Support Services and Charges 149,878 141,227 86,857 165,800 170,800 174,800 2.3% 4,000 Capital 2,441 - - - - - - Transfers 102,200 100,450 103,950 103,950 101,513 104,313 2.8% 2,800 Total Municipal Buildings 295,318 301,795 247,797 291,150 295,713 300,413 1.6% 4,700 Total General Government 1,401,193 1,442,087 1,667,546 1,508,359 1,478,541 1,596,387 8.0% 117,846 less transfers (115,800) (192,150) (473,120) (173,950) (171,513) (174,313) Net General Government 1,285,393 1,249,937 1,194,426 1,334,409 1,307,028 1,422,074 POLICE Materials and Supplies 1,328 - - - - - - Support Services and Charges 991,383 1,018,680 1,051,134 1,045,056 1,072,645 1,138,994 6.2% 66,349 Capital 225,132 227,764 229,764 229,763 225,181 230,000 2.1% 4,819 Total Police 1,217,843 1,246,444 1,280,898 1,274,819 1,297,826 1,368,994 5.5% 71,168 - 1 - GENERAL FUND BUDGET SUMMARY GENERAL FUND TOTAL EXPENDITURES 5,170,151 5,328,416 5,511,462 5,547,054 5,643,263 5,894,596 4.5% 251,333 REVENUE OVER /(UNDER) EXPENDITURES 137,374 351,885 26,098 (102,848) (142,178) (266,972) 87.8% (124,794) (Planned Use of Fund Balance) _2_ Approved Requested Actual Actual Actual Budget Budget Budget Percent Dollar 2012 2013 2014 2014 2015 2016 Change Change FIRE Support Services and Charges 331,987 345,728 348,788 344,940 361,315 365,014 1.0% 3,699 Capital 277,906 287,655 278,423 282,271 276,156 280,000 1.4% 3,844 Total Fire 609,893 633,383 627,211 627,211 637,471 645,014 1.2% 7,543 PROTECTIVE INSPECTIONS Personnel 114,396 123,411 117,530 121,323 121,323 126,299 4.1% 4,976 Materials and Supplies 242 - 157 200 200 200 0.0% - Support Services and Charges 5,813 6,813 6,176 5,300 7,700 8,050 4.5% 350 Total Protective Inspections 120,451 130,224 123,863 126,823 129,223 134,549 4.1% 5,326 Total Public Safety 1,948,187 2,010,051 2,031,972 2,028,853 2,064,520 2,148,557 4.1% 84,037 CITY ENGINEER Personnel 84,615 460 - - - - - Materials and Supplies 144 - 612 - - - - Support Services and Charges 21,688 68,690 72,181 87,900 87,900 89,725 2.1% 1,825 Total City Engineer 106,447 69,150 72,793 87,900 87,900 89,725 2.1% 1,825 PUBLIC WORKS SERVICES Personnel ; 417,330 434,212 344,742 439,587 494,547 516,365 4.4% 21,818 Materials and Supplies 120,684 141,763 132,205 167,200 167,700 163,000 -2.8% (4,700) Support Services and Charges 121,758 105,845 95,277 141;600 142,600 131,100 -8.1% (11,500) Capital - - - 2,500 - - - Transfers 750,000 772,500 800,000 800,000 830,000 860,000 3.6% 30,000 Total Public Works Services 1,409,772 1,454,320 1,372,224 1,550,887 1,634,847 1,670,465 212% 35,618 SNOW AND ICE CONTROL Personnel 27,502 56,862 61,363 58,339 58,339 61,465 5.4% 3,126 Materials and Supplies 29,509 44,835 34,444 45,000 45,000 44,000 -2.2% (1,000) Total Snow and Ice Control 57,011 101,697 95,807 103,339 103,339 105,465 2.1% 2,126 Total Streets & Highways 1,573,230 1,625,167 1,540,824 1,742,126 1,826,086 1,865,656 2.2% 39,569 less transfers (750,000) (772,500) (800,000) (800,000) (830,000) (860,000) 3.6% (30,000) Net Streets & Highways 823,230 852,667 740,824 942,126 996,086 1,005,656 PARKS MAINTENANCE Personnel 101,395 82,222 121,626 109,473 109,473 115,022 5.1% 5,549 Materials and Supplies 17,095 18,908 15,610 20,300 23,300 23,300 0.0% - Support Services and Charges 32,807 38,816 35,537 34,600 38,000 40,500 6.6% 2,500 Total Parks Maintenance 151,297 139,946 172,773 164,373 170,773 178,822 4.7% 8,049 RECREATION Personnel 37,627 51,296 42,666 36,743 36,743 41,575 13.1% 4,832 Materials and Supplies 1,171 4,818 7,496 5,800 5,800 7,700 32.8% 1,900 Support Services and Charges 15,446 13,051 6,185 18,800 18,800 13,900 -26.1% (4,900) Transfers 42,000 42,000 42,000 42,000 42,000 42,000 0.0% Total Recreation 96,244 111,165 98,347 103,343 103,343 105,175 1.8% 1,832 Total Recreation 247,541 251,111 271,120 267,716 274,116 283,997 3.6% 9,881 less transfers (42,000) (42,000) (42,000) (42,000) (42,000) (42,000) Net Recreation 205,541 209,111 229,120 225,716 232,116 241,997 GENERAL FUND TOTAL EXPENDITURES 5,170,151 5,328,416 5,511,462 5,547,054 5,643,263 5,894,596 4.5% 251,333 REVENUE OVER /(UNDER) EXPENDITURES 137,374 351,885 26,098 (102,848) (142,178) (266,972) 87.8% (124,794) (Planned Use of Fund Balance) _2_ GENERAL FUND REVENUE DETAIL Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar 2012 2013 2013 2014 2014 2015 2016 Change Change REVENUES TAXES 3010 GENERAL PROPERTY TAX 4,608,958 4,617,654 4,763,319 4,700,227 4,858,585 4,931,464 5,030,093 2.0% 98,629 3011 DELINQUENT AD VALOREM TAXES 61,571 43,292 52,737 3100 FISCAL DISPARITIES 113,410 103,526 111,707 TOTALTAXES 4,783,939 4,764,472 4,763,319 4,864,671 4,858,585 4,931,464 5,030,093 2.0% 98,629 LICENSES & PERMITS 3211 LIQUOR LICENSES 9,165 8,820 8,300 9,630 8,820 8,820 1,430 -83.8% (7,390) 3212 TOBACCO LICENSES 1,000 1,250 1,000 1,250 500 500 500 0.0% 3216 TREE TRIMMING LICENSES 510 570 450 390 500 500 500 0.0% 3217 RENTAL HOUSING LICENSES 780 1,140 1,000 1,260 1,000 1,000 1,000 0.0% 3218 OTHER BUSINESS LICENSES AND PE 4,411 7,817 3,100 4,118 3,500 3,500 3,500 0.0% - 3221 BUILDING PERMITS 124,523 146,256 92,000 196,952 100,000 110,000 130,000 18.2% 20,000 3222 PLAN CHECK FEES 31,990 36,357 15,000 55,841 15,000 20,000 30,000 50.0% 10,000 3223 DOG LICENSES 2,482 2,140 3,300 1,814 3,300 3,300 2,000 -39.4% (1,300) 3224 FARM ANIMAL 150 150 - 255 100 100 250 150.0% 150 3225 HORSE PERMITS 50 25 50 50 50 - 100.0% (50) 3230 DOMESTIC PARTNERSHIP REGISTRATION 25 75 - TOTAL LICENSES & PERMITS 175,086 204,600 124,200 271,510 132,770 147,770 169,180 14.5% 21,410 INTERGOVERNMENTAL 3314 BULLET -PROOF VEST GRANT 1,328 247 - 537 500 - 3341 LOCAL PERFORMANCE AID 1,023 1,041 1,000 1,053 1,000 1,000 1,000 0.0% - 3343 MKT VALUE CREDIT AID 245 26 44 3344 PERA AID 4,751 4,751 4,751 4,751 4,751 4,751 4,751 0.0% - 3345 MUNICIPAL STATE AID FOR STREET 68,755 70,479 64,650 73,685 68,000 70,000 73,000 4.3% 3,000 3362 GRANTS 20,005 42,536 22,500 11,500 11,500 0.0% - TOTAL INTERGOVERNMENTAL 76,102 96,549 70,401 122,606 96,251 87,251 90,751 4.0% 3,500 CHARGES FOR SERVICES 3400 CHARGES FOR SERVICES 4,037 - - - 3413 ZONING AND SUBDIVISION FEES 7,243 5,070 4,500 11,374 4,000 4,500 4,500 010% 3414 PASS -THRU CHARGES 10,034 (9,034) - - - - 3415 SALE OF COPIES 264 220 1,000 376 500 500 500 0.0% 3417 SPECIAL ASSESSMENT SEARCHES 350 200 150 100 200 200 200 0.0% 3471 RECREATION RENTALS 1,498 1,524 - 29,504 30,000 1,500 1,500 0.0% 3472 TREE SALES 6,828 - 3473 PARK PROGRAMS 31,357 32,844 29,500 1,741 1,500 32,000 32,000 0.0% 3474 ARCTIC FEVER /PRINCESS TEA 3,214 2,370 4,575 5,500 3,500 3,500 0.0% TOTAL CHARGES FOR SERVICES 64,825 33,194 35,150 41,700 42,200 42,200 0.0% - FINES & FORFEITURES 3510 FINES & FORFEITS 66,230 59,294 57,000 64,289 57,000 57,000 60,000 5.3% 3,000 TOTAL FINES & FORFEITURES 66,230 59,294 57,000 57,000 57,000 60,000 5.3% 3,000 MISCELLANEOUS REVENUE 3620 INTEREST EARNINGS 25,603 12,902 35,000 50,487 35,000 35,000 35,000 0.0% - 3623 CONTRIBUTIONS AND DONATIONS FR 300 700 - 300 3624 REFUNDS & REIMBURSEMENTS 67,832 46,838 10,000 29,797 32,500 10,000 10,000 010% 3626 DRY HYDRANT CHARGES (6) 2,436 3,500 - - - 3627 CELLULAR ANTENNA REVENUE 29,320 132,996 150,000 170,927 150,000 150,000 150,000 0.0% 3670 MISCELLANEOUS REVENUE 17,964 9,138 15,400 2,262 15,400 15,400 15,400 0.0% TOTAL MISCELLANEOUS REVENUE 141,013 205,010 213,900 253,773 232,900 210,400 210,400 0.0% TRANSFERS 3910 TRANSFERS FROM OTHER FUNDS 330 317,182 - 25,000 25,000 25,000 25,000 0.0% TOTALTRANSFERS 330 317,182 - 25,000 25,000 25,000 25,000 0.0% TOTAL REVENUES 5,307,525 5,680,301 5,263,970 5,444,206 5,501,085 5,627,624 2.3% 126,539 -3- CITY COUNCIL General Coding: 101 -11- -4- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4103 PART -TIME 15,600 15,600 15,600 15,600 15,600 21,000 21,000 0.0% 4122 FICA CONTRIB - CITY SHARE 1,194 1,194 1,200 1,194, 1,200 1,600 1,600 0.0% TOTAL PERSONAL SERVICES 16,794 16,794 16,800 16,794 16,800 22,600 22,600 0.0% MATERIALS & SUPPLIES 4245 GENERALSUPPLIES 887 2,035 2,000 1,014 1,200 2,000 2,000 0.0% TOTAL MATERIALS & SUPPLIES 887 2,035 2,000 1,014 1,200 2,000 2,000 010% SUPPORT SERVICES /CHARGES 4302 CONSULTING FEES - 4331 TRAVEL, CONFERENCE & SCHOOLS 2,395 3,214 4,500 1,713 4,500 4,500 4,500 0.0% 4400 CONTRACTUAL SERVICES 32,873 41,176 750 45,000 - 50,000 50,000 4433 DUES AND SUBSCRIPTIONS 40,041 41,495 47,000 48,951 47,865 49,000 52,000 6.1% 3,000 4440 MISC SERVICES 5,000 5,000 20,950 - 58,756 56,850 27,000 -52.5% (29,850) TOTAL SUPPORT SERVICES /CHARGES 80,309 90,885 72,450 51,414 156,121 110,350 133,500 21.0% 23,150 TRANSFERS 4820 OPERATING TRANSFERS 13,600 91,700 47,700 369,170 70,000 70,000 70,000 0.0% - TOTALTRANSFERS 13,600 91,700 47,700 369,170 70,000 70,000 70,000 0.0% - TOTAL COUNCIL 111,590 201,414 138,950 438,392 244,121 204,950 228,100 11.3% 23,150 -4- ADMINSTRATION General Coding; 101 -13- PERSONAL SERVICES 4101 FULL -TIME REGULAR 4102 FULL -TIME OVERTIME 4103 PART -TIME 4121 PERA /ICMA CONTRIB - CITY SHARE 4122 FICA CONTRIB - CITY SHARE 4131 EMPLOYEE INSURANCE - CITY SHARE 4141 UNEMPLOYMENT COMPENSATION 151 WORKERS COMPENSATION TOTAL PERSONAL SERVICES MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 4208 POSTAGE 4221 MAINTENANCE OF EQUIPMENT 4245 GENERALSUPPLIES TOTAL MATERIALS & SUPPLIES SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - TELEPHONE 4331 TRAVEL, CONFERENCE & SCHOOLS 4351 PRINTING AND PUBLISHING 4400 CONTRACTUAL SERVICES 4433 DUES AND SUBSCRIPTIONS 4440 MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES CAPITAL OUTLAY 4240 MACHINERY &EQUIPMENT TOTAL CAPITAL OUTLAY 373,915 240,032 359,671 249,927 250,323 251,153 414,154 64.9% 163,001 4,790 3,844 5,000 3,904 5,500 Approved Requested 0.0% 10,878 Actual Actual Budget Actual Budget Budget Budget Percent Dollar 2012 2013 2013 2014 2014 2015 2016 Change Change 238,085 141,783 286,860 200,435 187,866 187,866 304,996 62.3% 117,130 41,600 29,170 - 10,585 12,520 12,520 25,000 99.7% 12,480 20,064 12,070 20,797 13,063 13,620 14,450 22,962 58.9% 8,512 21,181 12,640 21,945 13,882 15,330 15,330 24,327 58.7% 8,997 45,585 29,993 30,069 11,131 20,987 20,987 36,869 75.7% 15,882 7,400 14,376 - - - - 831 373,915 240,032 359,671 249,927 250,323 251,153 414,154 64.9% 163,001 4,790 3,844 5,000 3,904 5,500 5,000 5,000 0.0% 10,878 10,857 11,150 11,306 11,000 11,000 11,000 0.0% 1,589 - 1,400 2,121 1,900 4,000 4,000 0.0% 1,019 948 900 521 900 900 900 0.0% 18,276 15,649 18,450 17,852 19,300 20,900 20,900 0.0% 962 565 1,100 - 900 900 3,909 4,478 8,710 4,967 6,500 6,500 7,000 7.7% 500 2,477 794 2,000 2,271 2,000 1,500 2,000 33.3% Soo 74,134 128,239 28,365 132,311 138,320 137,000 32,000 -76.6% (105,000) 526 325 2,000 945 470 500 650 30.0% 150 - - - 459 - 82,008 134,401 42,175 140,953 147,290 145,500 42,550 -70.8% (102,950) TOTAL ADMINISTRATION 474,199 390,082 420,296 408,732 416,913 417,553 477,604 14.4% 60,051 -5- FINANCE General Coding: 101 -15- TOTAL FINANCE 140,284 160,635 152,929 168,070 159,808 160,808 172,773 7.4% 11,965 _g_ Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 97,460 108,488 106,078 117,608 1.07,669 107,669 112,021 4.0% 4,352 4121 PERA CONTRIB - CITY SHARE 7,424 7,782 7,691 7,961 7,806 7,806 8,122 4.0% 316 4122 FICA CONTRIB - CITY SHARE 7,834 7,750 8,115 8,081 8,237 8,237 8,570 4.0% 333 4131 EMPLOYEE INSURANCE - CITY SHARE 7,838 13,449 11,045 4,288 11,046 11,046 13,560 22.8% 2,514 4151 WORKERS COMPENSATION 526 TOTAL PERSONAL SERVICES 120,556 137,469 132,929 138,464 134,758 134,758 142,273 5.6% 7,515 MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 110 37 - 2,002 250 250 600 140.0% 350 4221 MAINTENANCE OF EQUIPMENT 7,839 8,078 8,100 13,413 8,500 9,500 14,000 47.4% 4,500 4245 GENERAL SUPPLIES 93 432 300 - 300 300 - - 100.0% (300) TOTAL MATERIALS & SUPPLIES 8,042 8,547 8,400 15,415 9,050 10,050 14,600 45.3% 4,550 SUPPORT SERVICES /CHARGES 4301 AUDITING & ACCOUNTING SERVICES 2,700 2,066 - 5,880 3,600 3,600 3,600 0.0% - 4331 TRAVEL, CONFERENCE & SCHOOLS 2,877 4,440 4,000 2,343 4,000 4,000 4,000 0.0% 4351 PRINTING AND PUBLISHING - 2,246 700 610 900 900 900 0.0% 4400 CONTRACTUAL SERVICES - - 1,000 1,000 1,000 1,000 0.0% - 4330 DUES AND SUBSCRIPTIONS 280 220 500 247 500 500 400 -20.0% (100) 4440 MISC SERVICES 2 - - 52 - 4450 BANK SERVICE CHARGES 5,827 5,647 5,400 5,059 6,000 6,000 6,000 0.0% - TOTAL SUPPORT SERVICES /CHARGES 11,686 14,619 11,600 14,191 16,000 16,000 15,900 -0.6% (100) TOTAL FINANCE 140,284 160,635 152,929 168,070 159,808 160,808 172,773 7.4% 11,965 _g_ PROFESSIONAL SERVICES General Coding: 101 -16- SUPPORT SERVICES /CHARGES 4301 AUDITING & ACCOUNTING SERVICES 4304 CIVIL LEGAL CONTRACT 4304 PROSECUTION CONTRACT 4400 CONTRACTUAL ASSESSOR SERVICES 4440 MISC SERVICES TOTAL SUPPORT SERVICES /CHARGES Actual Actual Budget 2012 2013 2013 27,625 23,225 25,000 36,559 40,000 44,000 28,250 33,360 33,900 98,158 102,457 100, 000 Actual 2014 22,030 36,090 42,614 106,419 Budget 2014 26,660 44,400 34,000 106,000 Approved Budget 2015 26,660 44,400 34,000 110,000 Requested Budget 2016 27,000 44,400 38,000 117,000 Percent Change 1.3 0.0% 11.8 6.4 Dollar Change 340 4,000 7,000 190,592 199,042 202,900 207,153 211,060 215,060 226,400 5.3% 11,340 TOTAL PROFESSIONAL SERVICES 190,592 199,042 202,900 207,153 211,060 215,060 226,400 5.3% 11,340 -7- PLANNING General Coding: 101 -18 CAPITAL OUTLAY 4240 FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY 200 200 TOTAL PLANNING 189,210 189,119 178,916 197,403 185,307 184,457 191,097 3.6% 6,640 -8- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 121,955 103,497 133,887 153,144 135,193 135,193 139,240 3.0% 4,047 4103 PART -TIME 18,015 37,719 - - 4121 PERA CONTRIB - CITY SHARE 10,493 10,065 9,707 10,069 9,802 9,802 10,095 3.0% 293 4122 FICA CONTRIB - CITY SHARE 9,638 9,440 10,242 9,801 10,342 10,342 10,652 3.0% 310 4131 EMPLOYEE INSURANCE - CITY SHAR 18,558 20,422 16,830 8,851 17,820 17,820 18,810 5.6% 990 4151 WORKERS COMPENSATION 2,723 - - 776 - TOTAL PERSONAL SERVICES 181,382 181,143 170,666 182,641 173,157 173,157 178,797 3.3% 5,640 MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 137 292 - 234 - 4221 MAINTENANCE OF EQUIPMENT - - 400 - - 4245 GENERAL SUPPLIES - - 250 69 250 300 300 0.0% - TOTAL MATERIALS & SUPPLIES 137 292 650 303 250 300 300 0.0% - SUPPORT SERVICES /CHARGES 4304 LEGAL FEES 5,402 4321 COMMUNICATIONS - CELLULARPHON 1,018 869 800 1,019 1,000 1,000 1,000 0.0% 4331 TRAVEL, CONFERENCE & SCHOOLS 1,598 1,770 2,000 2,868 4,200 4,200 4,200 0.0% - 4351 PRINTING AND PUBLISHING 1,179 1,070 1,000 1,346 1,000 1,100 1,200 9.1% 100 4400 CONTRACTUAL SERVICES 2,893 2,850 2,500 2,830 4,500 3,500 4,400 25.7% 900 4433 DUES AND SUBSCRIPTIONS 1,003 1,125 1,100 994 1,200 1,200 1,200 0.0% - TOTAL SUPPORT SERVICES /CHARGES 7,691 7,684 7,400 14,459 11,900 11,000 12,000 9.1% 1,000 CAPITAL OUTLAY 4240 FURNITURE AND FIXTURES TOTAL CAPITAL OUTLAY 200 200 TOTAL PLANNING 189,210 189,119 178,916 197,403 185,307 184,457 191,097 3.6% 6,640 -8- MUNICIPAL BUILDINGS General Coding: 101 -19- TOTAL MUNICIPAL BUILDINGS 295,318 301,795 287,380 247,797 291,150 295,713 300,413 1.6% 4,700 m Approved Requested Actual Actual Budget Actual Budget Budget , Budget Percent Dollar MATERIALS & SUPPLIES 2012 2013 2013 2014 2014 2015 2016 Change Change 4221 MAINTENANCE OF EQUIPMENT 31,111 30,248 11,400 43,654 11,400 11,400 9,000 -21.1% (2,400) 4223 MAINTENANCE OF BUILDINGS 7,638 27,900 7,800 11,620 8,000 10,000 10,300 3.0% 300 4245 GENERALSUPPLIES 2,050 1,970 2,930 1,716 2,000 2,000 2,000 0.0% - TOTAL MATERIALS & SUPPLIES 40,799 60,118 22,130 56,990 21,400 23,400 21,300 -9.0% 1 (2,100) SUPPORT SERVICES /CHARGES 4302 CONSULTING FEES 1,582 - 4321 COMMUNICATIONS - Warner Connect 17,142 38,592 34,000 5,747 34,000 36,000 38,000 5.6% 2,000 4331 TRAVEL, CONFERENCE & SCHOOLS 16 - - - 4360INSURANCE 104,402 82,680 110,000 56,488 110,000 113,000 116,000 2.7% 3,000 4361 INSURANCE DEDUCTIBLE 8,668 3,373 - - - 4380 UTILITY SERVICES 7,111 8,601 11,000 7,954 11,000 11,000 10,000 -9.1% (1,000) 4400 CONTRACTUAL SERVICES 9,501 10,018 9,800 12,285 9,800 9,800 9,800 010% 4410 RENTALS 1,472 1,320 - 1,010 1,000 1,000 1,000 0.0% - TOTAL SUPPORT SERVICES/CHARGES 149,878 141,227 164,800 86,857 165,800 170,800 174,800 2.3% 4,000 CAPITAL OUTLAY 4240 BUILDINGS & STRUCTURES - - - - 4240 MACHINERY &EQUIPMENT 2,441 TOTAL CAPITAL OUTLAY 2,441 TRANSFERS 4820 OPERATING TRANSFERS 102,200 100,450 100,450 103,950 103,950 101,513 104,313 2.8% 2,800 TOTAL TRANSFERS 102,200 100,450 100,450 103,950 103,950 101,513 104,313 2.8% 2,800 TOTAL MUNICIPAL BUILDINGS 295,318 301,795 287,380 247,797 291,150 295,713 300,413 1.6% 4,700 m POLICE General Coding: 101 -21- TOTAL POLICE PROTECTION 1,217,843 1,246,444 1,250,514 1,280,898 1,274,819 1,297,826 1,368,994 S.S% 71,168 Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar MATERIALS & SUPPLIES 2012 2013 2013 2014 2014 2015 2016 Change Change 4245 GENERALSUPPLIES 1,328 TOTAL MATERIALS & SUPPLIES 1,328 - - - - - SUPPORT SERVICES /CHARGES 4380 UTILITY SERVICES - 50 - - - - 4400 CONTRACTUAL SERVICES 990,264 1,015,403 1,013,027 1,044,738 1,042,556 1,070,145 1,136,494 6.2% 66,349 4440 MISC SERVICES 1,119 3,277 2,000 6,396 2,500 2,500 2,500 0.0% - TOTAL SUPPORT SERVICES/CHARGES 991,383 1,018,680 1,015,077 1,051,134 1,045,056 1,072,645 1,138,994 6.2% 66,349 CAPITAL OUTLAY 4620 BUILDINGS & STRUCTURES 225,132 227,764 235,437 229,764 229,763 225,181 230,000 2.1% 4,819 TOTAL CAPITAL OUTLAY 225,132 227,764 235,437 229,764 229,763 225,181 230,000 2.1% 4,819 TOTAL POLICE PROTECTION 1,217,843 1,246,444 1,250,514 1,280,898 1,274,819 1,297,826 1,368,994 S.S% 71,168 FIRE General Coding: 101 -22 TOTAL FIRE PROTECTION 609,893 633,383 637,225 627,211 627,211 637,471 645,014 1.2% 7,543 -11- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar SUPPORT SERVICES /CHARGES 2012 2013 2013 2014 2014 2015 2016 Change Change 4400 Excelsior Fire 307,705 320,728 324,999 325,215 321,367 337,315 340,014 0.8% 2,699 4400 Mound Fire Contract 24,282 25,000 24,583 23,573 23,573 24,000 25,000 4.2% 1,000 TOTAL SUPPORT SERVICES /CHARGES 331,987 345,728 349,582 348,788 344,940 361,315 365,014 1.0% 3,699 CAPITAL OUTLAY 4620 BUILDINGS & STRUCTURES 277,906 287,655 287,643 278,423 282,271 276,156 280,000 1.4% 3,844 TOTAL CAPITAL OUTLAY 277,906 287,655 287,643 278,423 282,271 276,156 280,000 1.4% 3,844 TOTAL FIRE PROTECTION 609,893 633,383 637,225 627,211 627,211 637,471 645,014 1.2% 7,543 -11- PROTECTIVE INSPECTIONS General Coding: 101 -24- -12- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Increase Change 4101 FULL -TIME REGULAR 87,420 88,725 92,613 102,115 93,902 93,902 97,519 3.9% 3,617 4102 PART -TIME 211 6,468 1,500 - 4121 PERA CONTRiB - CITY SHARE 6,597 6,588 6,714 3,925 6,808 6,808 7,070 3.8% 262 4122 FICACONTRIB - CITY SHARE 6,079 6,188 7,085 6,263 7,183 7,183 7,460 3.9% 277 4131 EMPLOYEE INSURANCE - CITY SHARE 14,089 15,442 12,676 4,500 13,430 13,430 14,250 6.1% 820 4151 WORKERS COMPENSATION 727 TOTAL PERSONAL SERVICES 114,396 123,411 120,588 117,530 121,323 121,323 126,299 4.1% 4,976 MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 242 - 157 - 4245 GENERALSUPPLIES 200 - 200 200 200 0.0% TOTAL MATERIALS & SUPPLIES 242 200 157 200 200 200 0.0% SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - CELLULAR PHONE - - - 400 400 4331 TRAVEL, CONFERENCE & SCHOOLS 3,151 3,232 2,500 3,618 2,500 3,500 3,800 8.6% 300 4351 PRINTING AND PUBLISHING 87 161 150 263 150 150 200 33.3% 50 4400 CONTRACTUAL SERVICES 2,450 3,185 2,500 2,170 2,500 3,500 3,500 0.0% - 4433 DUES AND SUBSCRIPTIONS 125 235 150 125 150 150 150 0.0% - TOTAL SUPPORT SERVICES/CHARGES 5,813 6,813 5,300 6,176 5,300 7,700 8,050 4.5% 350 TOTAL PROTECTIVE INSPECTIONS 120,451 130,224 126,088 123,863 126,823 129,223 134,549 4.1% 5,326 -12- CITY ENGINEER General Coding: 101 -31- TOTAL CITY ENGINEER 106,447 69,150 103,969 72,793 87,900 87,900 89,725 2.1% 1,825 Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 66,401 406 73,640 4121 PERA CONTRIB - CITY SHARE 4,181 29 5,339 4122 FICA CONTRIB - CITY SHARE 5,272 25 5,633 4131 EMPLOYEE INSURANCE - CITY SHARE 8,761 - 7,937 TOTAL PERSONAL SERVICES 84,615 460 92,549 - MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 104 - 150 612 4245 GENERALSUPPLIES 40 50 - TOTAL MATERIALS & SUPPLIES 144 200 612 - - - - SUPPORT SERVICES /CHARGES 4303 ENGINEERING FEES 14,106 21,817 5,000 22,734 37,500 37,500 38,625 3.0% 1,125 4321 COMMUNICATIONS - CELLULAR PHONE - 60 - - 4331 TRAVEL, CONFERENCE & SCHOOLS 1,374 130 2,500 - 4351 PRINTING AND PUBLISHING 367 - 300 - 300 300 - 100.0% (300) 4400 CONTRACTUAL SERVICES 4,000 45,110 - 49,447 48,000 48,000 49,500 3.1% 1,500 4410 RENTAL 159 57 - - _ 4433 DUES AND SUBSCRIPTIONS 1,546 1,576 3,060 2,100 2,100 1,600 -23.8% (500) 4437 TAXES /LICENSES 136 - 300 - - TOTAL SUPPORT SERVICES /CHARGES 21,688 68,690 11,220 72,181 87,900 87,900 89,725 2.1% 1,825 CAPITAL OUTLAY 4240 MACHINERY & EQUIPMENT - - - - - - TOTAL CAPITAL OUTLAY TOTAL CITY ENGINEER 106,447 69,150 103,969 72,793 87,900 87,900 89,725 2.1% 1,825 PUBLIC WORKS General Coding: 101 -32- CAPITAL OUTLAY 4240 MACHINERY & EQUIPMENT 900 2,500 #DIV /0! 4240 FURNITURE AND FIXTURES 300 TOTAL CAPITAL OUTLAY 1,200 2,500 - - #DIV /01 TRANSFERS 4820 OPERATING TRANSFERS -EQUIPMENT 750,000 772,500 772,500 800,000 800,000 830,000 860,000 3.6% 30,000 TOTALTRANSFERS 750,000 772,500 772,500 800,000 800,000 830,000 860,000 3.6% 30,000 TOTAL PUBLIC WORKS 1,409,772 1,454,320 1,512,325 1,372,224 1,550,887 1,634,847 1,670,465 2.2% 35,618 -14- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 320,659 330,213 334,078 264,116 334,078 334,078 349,720 4.7% 15,642 4102 OVERTIME 1,553 2,607 2,500 4,985 2,500 2,500 2,500 0.0% - 4103 PART -TIME 2,695 - 40,000 40,000 - 4105 STREET PAGER PAY 6,586 7,000 4121 PERA CONTRIB - CITY SHARE 24,290 23,811 24,402 18,329 24,402 27,302 28,255 3.5% 953 4122 FICA CONTRIB - CITY SHARE 24,437 23,911 25,748 18,358 25,748 28,808 30,540 6.0% 1,732 4131 EMPLOYEE INSURANCE - CITY SHARE 46,391 50,975 42,047 15,250 52,859 61,859 58,350 -5.7% (3,509) 4151 WORKERS COMPENSATION 17,118 TOTAL PERSONAL SERVICES 417,330 434,212 428,775 344,742 439,587 494,547 516,365 4.4% 21,818 MATERIALS & SUPPLIES 4200 OFFICE SUPPLIES 161 26 200 862 200 200 300 50.0% 100 4212 MOTOR FUELS & LUBRICATION 41,981 46,760 51,000 48,703 51,000 51,000 51,000 0.0% - 4221 MAINTENANCE OF EQUIPMENT 17,093 17,045 16,500 12,641 18,000 18,000 17,000 -5.6% (1,000) 4223 MAINTENANCE OF BUILDINGS 1,104 856 2,500 244 7,000 7,000 3,500 -50,0% (3,500) 4240 SMALL TOOLS AND MINOR EQUIPMENT 1,040 1,463 1,500 785 1,000 1,500 1,200 -20.0% (300) 4245 GENERALSUPPLIES 59,305 75,613 99,600 68,970 90,000 90,000 90,000 0.0% TOTAL MATERIALS & SUPPLIES 120,684 141,763 171,300 132,205 167,200 167,700 163,000 -2.8% (4,700) SUPPORT SERVICES /CHARGES 4303 ENGINEERING 4305 DRUG TESTING 150 904 1,800 491 1,800 1,800 1,800 0.0% 4321 COMMUNICATIONS - TELEPHONE 2,436 2,044 3,200 3,025 2,700 2,700 2,700 OA% 4331 TRAVEL, CONFERENCE & SCHOOLS 3,154 3,208 7,500 95 6,500 6,500 6,500 0.0% 4380 UTILITY SERVICES 8,907 15,047 14,550 13,456 15,000 16,000 15,000 -6.3% (1,000) 4399 UTILITIES - STREET LIGHTS 40,411 41,846 41,500 41,348 44,000 44,000 43,000 -23% (1,000) 4400 CONTRACTUAL SERVICES 62,379 40,244 63,000 34,197 64,000 64,000 55,000 -14.1% (9,000) 4410 RENTALS 679 231 1,000 18 1,000 1,000 1,500 50.0% 500 4433 DUES AND SUBSCRIPTIONS 1,659 1,673 1,500 1,786 1,700 1,700 1,700 010% - 4437 TAXES /LICENSES 875 529 900 789 900 900 900 0.0% 4440 MISC SERVICES 1,108 119 3,600 72 4,000 4,000 3,000 -25.0% (1,000) TOTAL SUPPORT SERVICES /CHARGES 121,758 105,845 138,550 95,277 141,600 142,600 131,100 -8.1% (11,500) CAPITAL OUTLAY 4240 MACHINERY & EQUIPMENT 900 2,500 #DIV /0! 4240 FURNITURE AND FIXTURES 300 TOTAL CAPITAL OUTLAY 1,200 2,500 - - #DIV /01 TRANSFERS 4820 OPERATING TRANSFERS -EQUIPMENT 750,000 772,500 772,500 800,000 800,000 830,000 860,000 3.6% 30,000 TOTALTRANSFERS 750,000 772,500 772,500 800,000 800,000 830,000 860,000 3.6% 30,000 TOTAL PUBLIC WORKS 1,409,772 1,454,320 1,512,325 1,372,224 1,550,887 1,634,847 1,670,465 2.2% 35,618 -14- ICE AND SNOW REMOVAL General Coding: 101 -33- TOTAL ICE & SNOW CONTROL 57,011 101,697 101,662 95,807 103,339 103,339 105,465 2.1% 2,126 -15- Approved .Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 14,416 38,307 37,455 39,131 37,455 37,455 39,805 63% 2,350 410 OVERTIME 4,577 6,119 7,500 11,735 7,500 7,500 7,500 0.0% - 4121 PERA CONTRIB - CITY SHARE 1,425 3,145 3,259 3,664 3,259 3,259 3,311 1.6% 52 4122 FICA CONTRIB - CITY SHARE 1,414 3,149 3,439 3,571 3,439 3,439 3,619 5.2% 180 4131 EMPLOYEE INSURANCE - CITYSHARE 5,670 6,142 5,009 255 6,686 6,686 7,230 8.1% 544 4151 WORKERS COMPENSATION 3,007 TOTAL PERSONAL SERVICES 27,502 56,862 56,662 61,363 58,339 58,339 61,465 5.4% 3,126 MATERIALS & SUPPLIES 4245 GENERALSUPPLIES 29,509 44,835 45,000 34,444 45,000 45,000 44,000 -2.2% (1,000) TOTAL MATERIALS & SUPPLIES 29,509 44,835 45,000 34,444 45,000 45,000 44,000 -2.2% (1,000) TOTAL ICE & SNOW CONTROL 57,011 101,697 101,662 95,807 103,339 103,339 105,465 2.1% 2,126 -15- PARKS MAINTENANCE General Coding: 101 -52- Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Change Change 4101 FULL -TIME REGULAR 77,866 62,036 69,784 87,817 69,784 69,784 74,119 6.2% 4,335 4102 OVERTIME 2,500 187 2,500 2,500 2,500 0.0% - 4103 PART -TIME 3,598 2,464 12,000 8,859 12,000 12,000 12,000 0.0% - 4121 PERA CONTRIB - CITY SHARE 5,938 4,447 5,241 5,451 5,241 5,241 5,374 2.5% 133 4122 FICA CONTRIB - CITY SHARE 5,917 4,309 6,448 6,637 6,448 6,448 6,779 511% 331 4131 EMPLOYEE INSURANCE - CITY SHARE 8,076 8,966 7,386 7,363 13,500 13,500 14,250 5.6% 750 4151 WORKERS COMPENSATION 5,312 TOTAL PERSONAL SERVICES 101,395 82,222 103,358 121,626 109,473 109,473 115,022 5.1% 5,549 MATERIALS & SUPPLIES 4208 POSTAGE 255 - - - - 4221 MAINTENANCE OF EQUIPMENT - 5,469 4,000 4,383 6,000 6,000 6,000 0.0% 4223 MAINTENANCE OF BUILDINGS 505 6,208 5,000 421 4,000 7,000 7,000 0.0% 4240 SMALL TOOLS AND MINOR EQUIPMENT 613 932 800 512 800 800 800 010% 4245 GENERALSUPPLIES 8,358 6,299 9,500 10,162 9,500 9,500 9,500 0.0% 4247 TREES PURCHASED 7,364 132 TOTAL MATERIALS & SUPPLIES 17,095 18,908 19,300 15,610 20,300 23,300 23,300 0.0% SUPPORT SERVICES /CHARGES 4303 ENGINEERING FEES - 2,000 - 2,000 4321 COMMUNICATIONS - TELEPHONE 1,019 1,828 1,800 1,929 1,800 2,000 2,000 0.0% 4331 TRAVEL, CONFERENCE & SCHOOLS - 1,000 6 1,000 1,000 2,000 100.0% 1,000 4351 PRINTING AND PUBLISHING 38 - 160 - - 4380 UTILITY SERVICES 7,048 9,901 9,000 9,741 9,000 11,000 10,000 -9.1% (1,000) 4400 CONTRACTUAL SERVICES 15,061 14,895 7,200 15,532 9,800 13,000 16,500 26.9% 3,500 4410 RENTALS 9,641 9,267 9,750 8,329 11,000 11,000 10,000 -9.1% (1,000) 4440 MISC SERVICES 2,925 - - TOTAL SUPPORT SERVICES/CHARGES 32,807 38,816 30,910 35,537 34,600 38,000 40,500 6.6% 2,500 TOTAL PARKS MAINTENANCE 151,297 139,946 153,568 172,773 164,373 170,773 178,822 4.7% 8,049 RECREATION General Coding: 101 -53- TRANSFERS 4820 OPERATING TRANSFERS 42,000 42,000 42,000 42,000 42,000 42,000 42,000 010% TOTALTRANSFERS 42,000 42,000 42,000 42,000 42,000 42,000 42,000 0.0% TOTAL PARKS AND RECREATION 96,244 111,165 100,005 98,347 103,343 103,343 105,175 1.8% 1,832 _77_ Approved Requested Actual Actual Budget Actual Budget Budget Budget Percent Dollar PERSONAL SERVICES 2012 2013 2013 2014 2014 2015 2016 Increase Change 4101 FULL -TIME REGULAR 28,780 30,872 21,882 23,856 22,211 22,211 23,168 4.3% 957 4102 OVERTIME 418 - 550 - - 4103 PART -TIME 3,099 13,615 10,000 13,374 10,000 10,000 13,000 30.0% 3,000 4121 PERACONTRIB - CITY SHARE 2,302 2,469 1,586 1,735 1,610 1,610 1,680 4.3% 70 4122 FICA CONTRIB - CITY SHARE 2,370 3,424 2,439 2,820 2,464 2,464 2,767 12.3% 303 4131 EMPLOYEE INSURANCE - CITY SHARE 1,076 498 453 178 458 458 960 109.6% 502 4151 WORKERS COMPENSATION 153 TOTAL PERSONAL SERVICES 37,627 51,296 36,360 42,666 36,743 36,743 41,575 13.1% 4,832 MATERIALS & SUPPLIES 4245 GENERALSUPPLIES 1,171 500 1,500 500 700 700 4246 PROGRAM EXPENSE 4,318 6,996 5,800 5,800 7,000 20.7% 1,200 TOTAL MATERIALS & SUPPLIES 1,171 4,818 1,500 7,496 5,800 5,800 7,700 32.8% 1,900 SUPPORT SERVICES /CHARGES 4321 COMMUNICATIONS - TELEPHONE 728 - 2,100 - - 4331 TRAVEL, CONFERENCE &SCHOOLS 179 48 1,500 40 200 200 100 -50.0% (100) 4351 PRINTING AND PUBLISHING 904 - 1,500 850 850 - 100.0% (850) 4400 CONTRACTUAL SERVICES 10,164 4,923 14,795 383 10,500 10,500 6,500 -381% (4,000) 4433 DUES AND SUBSCRIPTIONS 150 199 250 165 250 250 200 -20.0% (50) 4440 ARCTIC FEVERJPRINCESS TEA 3,258 7680 5559 7,000 7,000 7,000 010% - 4450 BANK SERVICE CHARGES 63 201 38 100 100 TOTAL SUPPORT SERVICES /CHARGES 15,446 13,051 20,145 6,185 18,800 18,800 13,900 -26.1% (4,900) TRANSFERS 4820 OPERATING TRANSFERS 42,000 42,000 42,000 42,000 42,000 42,000 42,000 010% TOTALTRANSFERS 42,000 42,000 42,000 42,000 42,000 42,000 42,000 0.0% TOTAL PARKS AND RECREATION 96,244 111,165 100,005 98,347 103,343 103,343 105,175 1.8% 1,832 _77_