120815 Pk Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 8, 2015 7:00 P.M.
AGENDA
1. CONVENE PARK COMMISSION MEETING
A. Roll Call
Hartmann(Aug)____
Mangold(Sept)____
Dietz(Nov) ____
Vassar(Oct)_____
Stelmachers(Dec) ____
B. Review Agenda
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 13, 2015 – (Att.-#2A)
3. MATTERS FROM THE FLOOR
4. ARCTIC FEVER - FIREWORKS AT FREEMAN PARK
-(Att.-#4)
5. REVIEW MEETING WITH CHANHASSEN REGARDING CATHCART PARK
6. DETERMINE LIAISONS FOR COUNCIL MEETINGS
- (Att.-#6)
7. EAGLE SCOUT PROJECTS
- (Att.-#7)
8. NEW BUSINESS
9. STAFF AND LIAISON REPORTS/UPDATES
(Staff reports and updates are not meant for discussion. Discussion items will be listed
as part of new or old business.)
A. City Council
B. Staff
10. ADJOURN
Liaison for City Council Meeting on December 14 is Commissioner Stelmachers
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, OCTOBER 13, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
Present: Chair Mangold, Commissioners Hartmann, Dietz (arrived at 7:25 p.m.) and
Stelmachers; City Council Liaison Siakel; City Planner Nielsen
Absent: Commissioner Vassar
B. Review Agenda
Hartmann moved to approve the agenda as written. Stelmachers seconded the motion. Motion
carried 4-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of September 22, 2015
Hartmann moved to approve the minutes of the September 22, 2015 meeting as
written. Stelmachers seconded the motion. Motion carried 4-0.
3. MATTERS FROM THE FLOOR
There were none.
4. BADGER PARK FIELD
Nielsen reviewed a cost estimate for the Badger Park field proposal. The cost includes field prep, grading
and netting. Stelmachers stated he wanted to make sure the netting is included in the cost.
Commissioners discussed the grant proposal with a member of the audience.
Mangold stated the County is excited about a request for a lacrosse grant which has never happened
before. The timeline for the grant was discussed with the final decision made in December. It was
unknown what the success rate is for grant requests. It was noted in 2014, 14 of the 21 grant requests
were funded. The number of participants needs to be added to the grant request. It was determined the
number of participants would be 350 six times a week. For football, there would be 250 participants at
an estimated four times a week.
Commissioners discussed the project budget. Nielsen stated there are two proposals coming very shortly,
and there will be a decent budget number for the grant proposal. He stated the Council will have the
budget number. Nielsen stated he would be looking for a recommendation that whatever we would put in
the field at Badger on our own would be our contribution to the cost. Mangold stated the two figures for
approval are the total for the project and the amount the City will contribute. Commissioners discussed
the project amount.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 13, 2015
3
PAGE 2 OF
Dietz arrived at 7:25 p.m.
A member of the audience discussed the intricacies of grant writing. It is anticipated we will have fifty
percent funded by the County.
Mangold discussed the original proposal and add ons which could be additional parts of the project. He
stated he is looking at the total project and what the City is proposing to do the park.
Mangold stated we need to justify a number to recommend to the Council so this can move forward.
Commissioners discussed the financing. They also discussed the need for a storage shed of some kind.
Mangold asked if we are better going in asking for $600,000 or $700,000. He stated he is comfortable
with the City’s share being $150,000. Nielsen stated he didn’t see the City Council approving what was
originally budgeted. He stated it has to include drainage.
Councilmember Siakel stated the more specific you can be, the better. She was unsure how the Council
would respond to an amount between $150,000 and $200,000.
Dietz stated he would be comfortable saying $150,000. He believed it is a reasonable amount.
Nielsen stated there should be a motion with specific numbers added to it. It was suggested the football
league be asked to increase their share.
Stelmachers moved to recommend the lacrosse grant proposal be maximized to $200,000 for the
City’s share or $150,000 or 25%, whichever is less. Dietz stated the City will be getting a superior
field for ¼ the cost of what they would have paid for it. Dietz seconded the motion. Motion carried
4-0.
Commissioners determined they should all attend the City Council meeting on October 26 if possible.
5. DETERMINE DISCUSSION POINTS WITH THE CITY OF CHANHASSEN
REGARDING CATHCART PARK
Nielsen stated we will need to prepare something in advance to send to Chanhassen for their review. He
stated a copy of their agreement has been provided. He stated there has been discussion about whether a
hockey rink is needed at Cathcart.
Hartmann expressed interest in getting numbers of the usage of the rinks. Mangold stated they are used
informally. Dietz stated he had heard it was done at Badger last year. Mangold stated it was the year
before.
Dietz asked why we couldn’t just request some of the park dedication fees from the new development
around Cathcart.
Hartmann stated we want to talk about whether we should just take it over completely.
Mangold stated we should talk about possibly changing the agreement.
PARK COMMISSION MINUTES
TUESDAY, OCTOBER 13, 2015
3
PAGE 3 OF
Commissioners discussed developing a vision for the park and ask what they envision the park being,
requesting a contribution to a one-time project, or possibly amending the agreement.
Dietz stated Chanhassen should be asked for a short meeting prior to their Park meeting.
th
Mangold requested Nielsen provide a draft at the November 10 meeting of the information they will
discuss with Chanhassen.
Nielsen discussed sidewalk improvements along Strawberry Lane.
6. CONCESSSION AGREEMENT
Nielsen stated this is the same agreement as this year. He stated their service was quite satisfactory.
Hartmann asked if there has been any discussion about our using it as a warming house. Nielsen stated
he would still have everything he needs if we partition the building.
Mangold moved to recommend approval of the 2016 Freeman Park Concession Agreement as
presented. Dietz seconded the motion. Motion carried 4-0.
7. NEW BUSINESS
None
8. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Siakel updated the Commission on recent City Council actions from the previous evening’s meeting.
B. Staff
Hartmann stated something needs to be done about the turkey population in Shorewood. Nielsen stated they
can certainly look into it.
Mangold asked what the status is for the sign for Gideon Glen. Nielsen stated he is trying to find someone to
do the foundation.
9. ADJOURN
Dietz moved to adjourn the Park Commission Meeting of October 13, 2015 at 8:20 p.m. Hartmann
seconded the motion. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
#4
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Recreation Coordinator/Administrative Assistant
Reviewed By: Planning Director, Brad Nielsen and City Clerk, Jean Panchyshyn
Date: December 3, 2015
Re: Agenda Item 4 – Arctic Fever
2016 will be the 10th Anniversary for Arctic Fever. It will be taking place the weekend of January 15-17.
Since the inception of Arctic Fever the committee has talked about having fireworks at Freeman Park.
Committee member Jeremy Norman has been in talks with a fireworks company that does the 4th of July
event in Excelsior. The fireworks display would be a smaller version than what takes place on the 4th of
July. The company has been at Freeman Park and said that it would be able to accommodate fireworks at
the park. The committee will work with the police and fire departments on any necessary requirements to
host this event. The fireworks company provides the necessary permits and insurance.
If enough funds cannot be raised the fireworks will not take place.
The Park Commission does not have to take any action on this. The Arctic Fever Committee wanted to
bring this to the Park Commission and City Council so that you were aware there may be fireworks at
Freeman Park.
#6
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout – Park & Rec Coord./Administrative Assistant
Date: December 2, 2015
Re: Determine Liaison for City Council Meetings for January, February and March
Listed below are the dates of the City Council meetings for January, February and March.
th
Council Meeting January 11 - Will be reporting on Park Commission meeting of December 8th.
thth
Council Meeting January 25 - Will be reporting on Park Commission meeting of January 12.
thth
Council Meeting February 22 - Will be reporting on Park Commission meeting of February 9.
Council Meeting March 15th - Will be reporting on Park Commission meeting of March 8th.
Once the commission has determined who will be the liaison to the above meetings a schedule will be made
and distributed to the Park Commission.
#7
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
To: Park Commission
From: Twila Grout - Parks & Rec Coordinator/Admin. Asst.
Date: December 4, 2015
Re: Agenda Item 7 - Eagle Scout Projects
This item will be forthcoming via e-mail from Brad and as a handout at the Park Commission
meeting Tuesday night.
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
MEMORANDUM
TO:
Park Commission
FROM:
Brad Nielsen
DATE:
6 December 2015
RE: Proposed Eagle Scout Project
FILE NO.
405 (Parks - Silverwood)
An Eagle Scout candidate, Andrew Gilespie, has proposed to erect a flag pole with the American flag and
solar lighting near the picnic area at Silverwood Park in remembrance of his two great grandfathers who
served in World War II. I have asked Mr. Gilespie if he would present his project to the Park Commission
at its meeting on 8 December.
We have also provided the scout with a list of projects that have been assembled by the Park Commission as
possible Eagle Scout projects.
Cc: Twila Grout
Debbie Siakel
Scott Zerby