12-14-15 CC Regular Mtg Agenda P
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 14, 2015 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Labadie___
Siakel___
Sundberg___
Woodruff___
B. Review Agenda
Attachments
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes of November 23, 2015 Minutes
B. City Council Regular Meeting Minutes of November 23, 2015 Minutes
C. City Council Special Meeting Minutes of December 7, 2015 Minutes
D. City Council Special Truth-in-Taxation Meeting Minutes of December 7, 2015 Minutes
3. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. Approval of the Verified Claims List Claims List
B. Accept Donation from Kowalski’s for Arctic Fever Finance Director’s memo
C. Accept Improvements and Authorize Payment for the Minnetonka Engineer’s memo
Boulevard Improvements, City Project 15-05 Resolution
D. Accept Improvements and Authorize Final Payment for the 2015 Pavement Engineer’s memo,
Marking Project, City Project 15-04 Resolution
E. Approve Change Order No. 1 for the TH 7 and Christmas Lake Road Signal Engineer’s memo
Painting, City Project 15-07 Resolution
F. Accept Improvements and Authorize Final Payment for the 2015 Mill and Engineer’s memo
Overlay Project, City Project 15-02 Resolution
G. Accept Improvements and Authorize Final Payment for the 2015 Water Engineer’s memo
Service Improvement Project at 6025 Eureka Road Resolution
H. AFSCME Negotiations Administrator’s memo
4. MATTERS FROM THE FLOOR
(No Council Action will be taken)
CITY COUNCIL REGULAR MEETING AGENDA – December 14, 2015
Page 2
5. REPORTS AND PRESENTATIONS
A. Report by Representative Deborah Zorn on Lake Minnetonka Conservation
District Activities
6. PUBLIC HEARING
A. 7:10 PM Public Hearing – Drainage/Utility Easement Vacation Planning Director’s
Location: 6035 Galpin Lake Road memo
7. PARKS
A. Report by Commissioner Paul Stelmachers on the November 24 meeting Minutes
with Chanhassen Park Commission and the December 8 Regular Park
Commission meeting
8. PLANNING
A. Report by Commissioner Bob Bean on the December 1 Planning Minutes
Commission Meeting
B. Met Council Environmental Services Purchase of City Owned Property Planning Director’s
at 21445 State Highway 7 memo, Resolution,
1. Conditional Use Permit Water Extension Agreement
2. Water Extension Agreement
C. Zoning Text Amendment Regarding Density and Parking Requirements Planning Director’s
For Senior Housing memo, Ordinance
Applicant: Oppidan Investment Company
Location: 23075 State Highway 7; 6020 and 6050 Chaska Road
D. Approval of a Minor Subdivision/Combination Planning Director’s
Applicant: Sass Investments I, LLC memo, Resolutions (2)
Location: 6035 Galpin Lake Road, and 22690/22740 Murray Street
E. Approval of a Minor Subdivision/Combination Planning Director’s
Applicant: Larson-Hendrickson memo, Resolution
Location: 21125 and 21195 Radisson Road
F. Appeal of Code Violation - Notice to Remove Planning Director’s
Applicant: James Elder memo
Location: 26115 Smithtown Lane
9. ENGINEERING/PUBLIC WORKS
10. GENERAL/NEW BUSINESS
A. Accepting the 2016-2020 Capital Improvement Program and 2016 Finance Director’s memo,
Enterprise Budgets Resolution
B. Refunding Bond Sale Finance Director’s memo
Resolution
CITY COUNCIL REGULAR MEETING AGENDA – December 14, 2015
Page 3
C. 2016 Staff Compensation Administrator’s memo
D. Options for CSAH 19 / Lake Minnetonka LRT Trail Intersection Administrator’s memo
E. Excelsior Lake Minnetonka Chamber of Commerce Lighting Administrator’s memo
Request
F. Selection of Arborist/Forester Services Administrator’s memo
G. Park Commission and Planning Commission Appointments and Administrator’s memo
the Role of the Liaisons
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trails Schedule Trails Schedule
2. Monthly Budget Update Finance Director’s memo
3. Report on the 2015 Deer Management Program
4. Southshore Center
5. Hennepin County Utility Summit
B. Mayor and City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, December 14, 2015
7:00 p.m.
EDA Meeting is scheduled following the Regular City Council meeting.
Agenda Items #2A-2D: Approval of Minutes from the November 23 City Council Work Session, the
November 23 Regular City Council meeting, the December 7 Special Meeting (Arborist/Forester
Interviews) and the December 7 Special Council meeting (Truth-in-Taxation meeting).
Agenda Item #3A: Approval of the verified claims list.
Kowalski’s has donated $1000 for the Arctic Fever event and the
Agenda Item #3B:
American Legion Post 259 has donated $150 towards the American Girl Doll which is
given as a prize at the Arctic Fever Princess tea. A motion accepting the donation is in
order.
Agenda Item #3C: This Resolution accepts the improvements and authorizes final payment for the
Minnetonka Boulevard Improvements, City Project 15-05. Final payment for the improvements to
the City of Greenwood in the amount of $44,429.30 for the work completed for this cooperative
roadway improvement project is appropriate.
Agenda Item #3D: This Resolution accepts the improvements for the 2015 Pavement Marking
Project, City Project 15-04, and authorizes final payment to Sir Lines-A-Lot in the amount of
$15,046.18.
Agenda Item #3E: This resolution approves Change Order No. 1 for the TH7/Christmas Lake Road
Traffic Signal Re-Painting Project, City Project 15-07.
Agenda Item #3F: This Resolution accepts the improvements for the 2015 Mill and Overlay Project,
City Project 15-02, and authorizes final payment to Park Construction Company in the amount of
$7,826.12.
Agenda Item #3G: This Resolution accepts the improvements for the 2015 Water Service
Improvement Project, “Schedule A” - 6025 Eureka Road and authorizes final payment to Widmer
Construction in the amount of $12,554.00.
Agenda Item #3H: The city is in the second year of a 2-year agreement with AFSCME employees
which provides for negotiations on the city contribution for health and other benefits. A tentative
agreement was negotiated with AFSCME for a $50 increase in 2016 for health and disability
coverage. A motion approving the $50 increase for 2016 benefits is in order.
Agenda Item #4: Matters from the Floor – no council action will be taken
Executive Summary – City Council Meeting of December 14, 2015
Page 2
Agenda Item #5A: Lake Minnetonka Conservation District Representative Deborah Zorn will provide
an update on LMCD activities to the City Council.
Agenda Item #6A: A Public Hearing is scheduled for the vacation of a Drainage/Utility Easement
located at 6035 Galpin Lake Rd. This item needs to be discussed in conjunction with Item #8D.
See Item #8D for background information on item #6A.
Agenda Item #7A: A report on the November 24 meeting the Chanhassen Park Commission and the
December 8 Regular Park Commission meeting will be provided by Commissioner Paul
Stelmachers.
Agenda Item #8A: Planning Commissioner Bob Bean is scheduled to report on the December 1
Planning Commission meeting.
Agenda Item #8B: Staff has prepared a resolution approving a conditional use permit for MCES to
construct a new below-ground lift station and small control house on property currently owned by
the City. The item also includes an Agreement to extend water from the City of Excelsior to serve
the site. Staff requests Council approval of the agreement prior to making the request to the City
of Excelsior.
Agenda Item #8C: At its last meeting, the City Council directed staff to prepare an ordinance
amendment in response to Oppidan’s request for revisions to the way density is calculated for
senior housing projects. Oppidan will be submitting applications for their project on Chaska Road
for February meetings.
Agenda Item #8D: In 2006 the City approved a minor subdivision and combination for Mark Sass,
including the vacation of existing drainage and utility easements in exchange for new ones. The
division was never recorded and the applicant’s title insurance company has reapplied on his
behalf. This item goes together with the public hearing under Item No. 6A.
Agenda Item #8E: Al Larson has requested approval of a lot line rearrangement between his and his
neighbor’s properties on Christmas Lake. Staff and the Planning Commission very much
recommend the change, subject to the applicant providing drainage and utility easements around
the newly configured lots.
Agenda Item #8F: Jim Elder has appealed for additional time to comply with a zoning violation
notice he received for his property. Due to data privacy issues, the staff report for this item will be
sent under separate cover.
Agenda Item #9: There are no Engineering/Public Works Items this evening.
Agenda Item #10A: Consideration of a resolution adopting the 2016-2020 capital improvement plan,
capital project fund budgets and 2016 enterprise budgets.
Agenda Item #10B: This resolution gives final approval to issuance of refunding bonds related to the
public safety facilities and related agreements. This will result in Shorewood and all of the other
entities in the joint powers agencies reducing their costs in a proportional share of the savings from
each budget for the next eight years.
Executive Summary – City Council Meeting of December 14, 2015
Page 3
Agenda Item #10C: Council will consider a motion approving the 2016 non-union wage and merit
awards and insurance recommendations as noted.
Agenda Item #10D: Staff recommends Council approve a motion in support of the interim
improvements to the LRT Trail crossing at County Road 19, and direct staff to proceed in securing
funding for the grade separated overpass.
Agenda Item #10E: Council may consider making a donation to the Excelsior-Lake Minnetonka
Chamber of Commerce for holiday lights, greenery and wreaths in an amount determined by
Council. Last year the city donated $750 for this purpose.
Agenda Item #10F: Council may determine to enter into an agreement with one of the two candidates
interviewed to provide Arborist/Urban Forester services, or postpone the decision to allow for a
time to interview the third candidate who was not able to make the interview on December 7.
Agenda Item #11A: Staff reports are included in the packet and will be provided at the meeting.
Agenda Item #11B: Mayor and City Council members may provide reports at the meeting.
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, NOVEMBER 23, 2015 6:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Zerby called the meeting to order at 6:30 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel,� Sundberg, and Woodruff, Administrator
Joynes; City Clerk Panchyshyn; Finance Director DeJong; and Director of Public Works
Brown
Absent: None
B. Review Agenda
Sundberg moved, Labadie seconded, approving the agenda as presented.Motion passed 510.
2. 2016 GENERAL FUND BUDGET REVIEW
Administrator Joynes stated the purpose of this work session was to review the information that would be
presented during the December 7, 2015 Truth-in-Taxation hearing about the 2016 General Fund Budget.
The format is very similar to that used in past years. He noted Council will be asked to approve the Capital
Improvement Program(CIP)and the Enterprise Funds during its December 14 meeting.
Director DeJottg noted that the 2016 General Fund Budget he was going to highlight is the same
preliminary budget that was adopted during Council's September 14, 2015, meeting.
DeJong highlighted certain aspects of the Budget. The Budget reflects a 3 percent increase in the tax levy
when compared to 2015. Based on recently released information from the Minnesota Department of
Revenue, the average tax levy for the cities around Lake Minnetonka and next to Shorewood in Carver
County the average increase is',4.8 percent. The Budget includes a 2.5 percent increase in wages and
benefits for non-union'personnel. The wage increase for Public Works employees union represented by
AFSCME (American Federation of State, County and Municipal Employees) Local 224 is 2 percent per
the contract negotiated for 2015 and 2016. The increase in the City's insurance contribution has not been
determined yet. There is a $30,000 increase in the transfer to the CIP — $15,000 to the Equipment
Replacement Fund and $15,000 to the Street Reconstruction Fund. Those are needed to try to balance the
Funds out over a number of years. It includes a $42,000 transfer to the Park Capital Improvement Fund
and a$70,000 transfer to subsidize Southshore Center operations; they are the same as in 2015.
Mayor Zerby stated Council agreed to the preliminary certification of a 3 percent tax levy increase with the
understanding that it would likely want the final levy to be less than that and that it would be accomplished
by using more of the General Fund reserves.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 23,2015
Page 2 of 4
Director DeJong explained the proposed 2016 budget reflects the use of $180,148 in reserves. About
$50,000 of that is for one-time expenditures —succession planning, training and position evaluations. If the
levy were to be reduced the budget deficit would be increased and therefore the use of reserves would be
higher. For the past four years the budget reflected that reserves would have to be used to offset deficits in
the budget. There was only one year where the year ended with a budget deficit; it was about $30,000. He
then explained the adopted 2015 Budget anticipated the need to use $142,178 from reserves. He anticipates
2015 would end would with an approximate $50,000 deficit.
Director DeJong highlighted some of the PowerPoint slides that will be part of the presentation during the
December 7 Truth-in-Taxation hearing.
➢ The General Fund funds services in the areas of police protection, ke protection, snow plowing,
street maintenance, parks and recreation, building inspections, and other City services (e.g.,
administration, finance,planning and zoning, and elections).
➢ 2016 budget assumptions used are:
■ A 3 percent levy increase over 2015 for general operations.
■ A new full-time city administrator partially offset by a reduction in contract services. Other
staffing levels remain the same from 2014.
■ A 2.5 increase in salaries and benefits for non-union personnel.
■ A $50,000 budget for succession planning, a compensation study and transition costs.
■ There is a $15,000 transfer increase to both the Equipment Replacement Fund and Street
Reconstruction Fund.
■ The budget anticipates the use of$184,149 to balance the budget;'up from $142,178 for 2015.
■ The budget includes $40,000 for forester/arborist services; the same as in 2015.
➢ The General Fund reserves were $4,085,471 at the end of 2014. The planned use of reserves for
2015 is $50,000. Therefore, the reserves area estimated to be $4,035,471 in reserves at the end of
2015. The proposed 2016,expenditures are $5857,081. That means the anticipated 2015 year-end
reserves would be 68.9 percent. The City's General Fund Balance Policy stipulates a reserve level
of 55 — 60 percent of the next year's operating expenditures. Sixty percent of the 2016
expenditures would be $3,514,252. The anticipated 2015 year-end balance of $4,035,471 minus
$3,514,252 leaves $521,219 in excess reserves. For 2015 the budget anticipates the use of
$180,149 in reserves. That leaves an undesignated balance of$341,071 above the 60 percent that
could be available for use.
➢ He displayed graphs showing: transfers and expenditures for 2007 — 2015; the breakout of the
proposed 2016 expenditures by broad categories; revenues for 2007 —2015; and, the breakout of
the anticipated 2016 revenues by broad categories (86.7 percent comes from taxes).
➢ The tax assessment and levy timeline for residential property taxes payable in 2016 began when
Hennepin County started to collect data on property sales from October 1, 2013 — September 30,
2014. The County then reviewed the sales data to determine if a sales transaction should be used
when making comparisons. The Board of Review process to hear appeals took place from April—
June 2015. That process equalized values among similar properties, and property owners were
provided the opportunity to challenge the assessed value based on comparisons to other similar
properties. The City certified its maximum 2016 tax levy of 3 percent for 2016 with Hennepin
County in September 2015. The levy cannot be increased after that; it can be decreased. The
County mailed out Truth-in-Taxation notices to property owners in November 2015. They reflect a
3 percent levy increase for the City tax. The Truth-in-Taxation hearing is scheduled for December
7, 2015. In 2016 final property tax bills will be mailed to property owners.
➢ The 2015 preliminary property tax distribution for a property in the City located within
Minnetonka School District 276 was: 35.2 percent to the school district, 35.1 percent to Hennepin
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 23,2015
Page 3 of 4
County, 22.5 percent to the City, and 7.2 percent to other smaller taxing jurisdictions. It is based
on a home in the District valued at$360,000.
➢ The 2016 total preliminary property tax percent change compared to the 2015 total tax for
residential homestead properties in the City based on statistics from the Hennepin County
Assessor's Office is as follows. Approximately 57.0 percent of the parcels (1387) will not see an
increase. Approximately 21.1 percent of toe parcels (514) will see an increase of $0 — $300.
Approximately 13.6 percent of the parcels (332) will see an increase of $301 — $600.
Approximately 5.3 percent of the parcels (130) will see an increase $601 — $900. Approximately
3.0 percent of the parcels (71) will see an increase of more than $900. The recent referendum
passed by the voters in the Minnetonka School District is not reflected in this change information.
➢ A lot of new development in the City could ultimately result in lower property taxes.
➢ The properties in the City experienced an average increase in value of 4.5 percent. That increase
was about 1.5 years ago. The average City tax impact is as follows—For For a property valued at
$250,000 in 2015 its value increased to $261,250 for 2016, and the taxincreased by $25. For a
property valued at $375,000 in 2015 its value increased to $399,750 for,2016, and the tax
increased by $38. For a property valued at $500,000 in 2015 its value increased to $533,000 for
2016, and the tax increased by $61. For a property valued at$750,000 in 2015 its,value increased
to $799,500 for 2016, and the tax increased by $88_ For a property valued at$1 million in 2015 its
value increased to $1,066,000 for 2016, and the tam increased" $116. That will be different
depending on the individual property value.
➢ There are three tax relief programs available through Hennepin County and the State. There is a
homestead credit refund which is based on income and taxes paid.That refund is available if taxes
exceed 2 percent of income for households with income up to $615;409 and 2.5 percent for those
over $65,409 and below $105,500. There is a special property tax refund available if taxes
increase more than 12 percent and the increase is over $100. There is a renter's refund for those
with household income of$57,169 or less.
Councilmember Siakel noted when the School District referendum is factored in it is possible that most
property owners will experience a tax increase.
Councilmember Woodruff explained he thought that Mayor Zerby questioning the need for a 3 percent
increase in the levy was valid for two reasons. The City usually budgets for higher expenditures and lower
revenues resulting in a smaller deficit: Based on history he thought there is little risk that all of the
$180,149 reserves budgeted will be needed to balance the budget. If the levy increase was reduced to 2
percent taking an additional $59,000 out of the excess reserves would not be a problem. He noted that he
supports reducing the levy increase to 2 percent.
Councilmember Siakel stated she thought the scenario has been the same for the last three or four years
with regard to the levy. She noted she has always supported taxing for what is needed. She asked if there is
a specific need for the additional reserves besides reducing the levy increase by 1 percent.
Administrator Joynes stated it is difficult to predict what it will cost to resolve the Southshore Center
ownership issue or what capital improvements are needed for it.
Councilmember Woodruff stated if there were excess funds he would increase the transfer to the Street
Reconstruction Fund and advance some of the road projects a little bit. He did not think anyone would
complain about that. Councilmember Siakel stated especially if it dealt with the roadways near the former
Minnetonka Country Club property.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
November 23,2015
Page 4 of 4
Mayor Zerby encouraged Council to be somewhat cautious about doing that because there is still a desire
to construct unfunded trails.
Councilmember Woodruff stated Council has the latitude to decide to use additional reserves to fund an
unplanned project in 2016 as long as the reserves remain within the range specified in the General Fund
Balance Policy.
Councilmember Siakel stated the Policy allows the reserves to go as low as 55 percent. She noted that she
also supports reducing the levy increase to 2 percent.
Councilmember Sundberg asked if during the Truth-in-Taxation hearings,residents say how they would like
to spend the levy. Mayor Zerby noted they usually don't want their inoncy,spent at all. Councilmember
Woodruff stated he has been through eight of the hearings. Mayorlerby stated he has been through 13.
Woodruff stated that no one attended several of the hearings he attended and one or two people attended
several of them to talk about their property valuation. He thought there were two or, three hearings where
someone questioned the spending. If people do complain most of the time it is about spending for other
entities like the county; not the City.
Sundberg stated she does not hear residents complain about the City not doing something other than
roadway improvements.
Councilmember Siakel stated the decision to reduce the levy increase does,not have to be made this evening.
Councilmember Woodruff reiterated he would support reducing the levy increase to 2 percent. Mayor
Zerby concurred.
Mayor Zerby noted Council cannot take action during a work session and stated he thought staff has
direction to reduce the levy increase to 2;percent.
Administrator Joynes stated staff.will prepare two resolutions and Council can choose which it would like
on December 7.
3. ADJOURN
Woodruff moved, Siakel seconded, Adjourning the City Council Work Session of November 23,
2015, at 7:01,P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman,Recorder
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, NOVEMBER 23,2015 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:03 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel Sundberg,,and Woodruff, Attorney
Keane; City Administrator Joynes; City Clerk,Panchyshyn; Finance Director DeJong;
Planning Director Nielsen; Director of Public Works Brown; and City Engineer Hornby
Absent: None.
B. Review Agenda
Labadie moved,Woodruff seconded, approving the agenda as presented. Motion passed 510.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes,November 9,2015
Sundberg moved, Woodruff seconded, Approving the City Council Work Session Minutes of
November 9, 2015, as preesented. Motion passed 510
B. City Council Regular Meeting Minutes,November 9, 2015
Labadie moved, 'Sundberg seconded, Approving the City Council Regular Meeting Minutes of
November 9, 2015, as presented. Motion passed 510.
3. CONSENT AGENDA
Mayor Zerby reviewed the items,bn the Consent Agenda.
Sundberg moved, Woodruff seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 15-082, "A Resolution Accepting Improvements and
Authorizing Final Payment for 2015 Street and Utility Improvements — Sunnyvale
Lane, City Project 14-014."
C. Adopting RESOLUTION NO. 15-083, "A Resolution Approving Change Order No.
2 for the 2014 Mill and Overlay Improvement Project, City Project 14-04."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 2 of 14
D. Adopting RESOLUTION NO. 15-084, "A Resolution Accepting Improvements and
Authorizing Final Payment for 2014 Mill and Overlay Improvement Project, City
Project 14-04."
E. Adopting RESOLUTION NO. 15-085, "A Resolution Accepting Improvements and
Authorizing Final Payment for 2015 Crack Fill and Seal Coat Project."
F. Adopting RESOLUTION NO. 15-086, "A Resolution Directing Chanhassen
Delinquent Charges be Placed on the 2015 Property Tax Rolls."
Motion passed 510.
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
A. Report by Representative Deborah Zorn on Lake Minnetonka Conservation District
Activities
Mayor Zerby stated that the City's Representative Deborah Zorn had a family emergency and therefore
could not be present to report on Lake Minnetonka Conservation District'activities this evening. She will
do so during Council's regular meeting in December.
7. PARKS
8. PLANNING
A. Report on the November 17 2015,Planning Commission meeting.
Planning Commissioner Davis stated that everything the Planning Commission discussed and
recommended for approval during its November 17, 2015, meeting is on this meeting's agenda. (The
matters considered and actions during that meeting are detailed in the minutes of that meeting). She noted
that she had been encouraged to point out that the zoning text amendments on the agenda had been
recommended for approval by the Planning Commission before.
B. Conditional Use Permit for Outdoor Sales and Display(Auto Sales)
Applicant: William Kasper,WS Sales of Shorewood
Location: 19245 State Highway 7
Director Nielsen explained William Kasper, representing WS Sales of Shorewood, proposes to operate a
used car sales business behind the office building located at 19245 State Highway 7. The company will
lease a small portion of the building for an office and the company would like to display as many as 10
used cars on the rear parking lot. The applicant's proposal is based on a similar conditional use permit
(C.U.P.) issued in 1998 to Pelican Car Company for the same site. Pelican operated for a short time as a
low-key operation.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 3 of 14
The property is zoned C-1, General Commercial. The C-1 District allows open and outdoor sales by
C.U.P. The property contains approximately 18,152 square feet of area. It has frontages on both Vine Hill
Road and the service road for Highway 7.
With regard to the analysis of the case,Nielsen reviewed how Mr. Kasper's request complies with Section
1201.21 Subd. 4.e. of the Shorewood Zoning Code.
1. The proposed outdoor sales area cannot be larger than the gross floor area of the principal use.
The office building contains 3000 square feet of floor area. A car parking space occupies 180
square feet. Therefore, there could be as many as 16 spaces for auto display. The required parking
will dictate how much display area can be allowed on the site as noted in item 5 below.
2. The proposed auto display area is only visible to adjoining residential properties on the east side
of Vine Hill Road, in the City of Minnetonka. These residences are fairly,well screened already.
3. The applicant proposes no additional site lighting. Lighting from adjoining property(i.e., the mini
storage)is apparently adequate for security purposes.
4. The area proposed for auto display is already paved. The City's Ordinance requires the display to
be on some type of surface.
5. The display area cannot take up parking area that is required for the principal use. Based on the
size of the building, 15 parking spaces,are required (one space per 200 square feet of floor area).
The site has 26 spaces if the parking lot is striped as proposed on the site plan. That would leave
11 spaces for display vehicles. The applicant has indicated that he would need no more than five
to ten spaces.
6. The 1998 C.U.P. for this property addressed'several of the negative aspects often associated with
used car lots such as excessive signage and attention-getting devices (banners, balloons, strobe
lights, price signs painted on windshields and so-forth). If approved, the C.U.P. for WS Sales
should contain similar restrictions.
7. As proposed, the applicant's request is consistent with the requirements set forth in Section
1201.04 Subd.L(d}(general requirements for conditional uses) of the Zoning Code.
Nielsen stated assuming WS Sales will be operated similar to how Pelican Car Company operated staff
recommends approval of the C.U.P. subject to the following conditions.
1. The applicant should submit a detailed signage plan showing the size and location of proposed
signs. The applicant has indicated that its business sign would be located on the free-standing,
multi-tenant sign in front of the building. Attention-getting devices should not be allowed. Price
signs on the cars'should be limited to small signs (maximum 3-inch lettering)inside the vehicle.
2. The display of cars should be limited to no more than ten designated spaces in the rear parking
area. The display area should be clearly marked with small signs marking the display spaces.
3. No repair of vehicles shall be allowed on the site.
4. Lighting shall be limited to that which currently exists on the site.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 4 of 14
5. The parking lot must be striped according to the site plan. The portion of the parking lot shown as
"to be removed" was removed for the 1998 application. Due to the narrow aisle width shown for
the angled parking, which is necessary to achieve the required number of parking and display
spaces, a"Do Not Enter" sign should be posted at the Vine Hill Road Driveway.
6. Cars must be delivered to the site on small trucks or driven in. No on-street loading shall be
allowed.
7. The parking lot striping and signage must be in place before cars are delivered to the property for
sale.
Nielsen noted the Planning Commission unanimously recommended approval of the C.U.P.
Mayor Zerby asked what is located across from the exit from the site onto.Vine Hill Road. Director
Nielsen stated it is single-family residential. Zerby then asked ifthere is concern-about vehicle headlights
shining on to a residential property. Nielsen noted that is already an existing driveway and stated he does
not think a lot of additional traffic would be generated by the business. Zerby stated because the exit will
be one way he thought the traffic would be at least doubled; it is currently a two-way, exit. Nielsen
clarified that some of the vehicles could back out of certain spaces,and leave the site a different way.
Zerby questioned if it would make more sense to have the one-way go the opposite direction so vehicles
don't shine their lights on the residential properties across from the site.
Councilmember Woodruff stated that making the exit on to Vine Hilt'Road one way would force the
existing tenants to possibly change the way the enter and exit the site.
Councilmember Sundberg stated from a business perspective she thought it would be better to enter onto
the site from the service road to the north because the business would be more obvious.
Councilmember Siakel asked if current tenants are exiting the site on to Vine Hill Road. Director Nielsen
stated that he thought that for the most part they come on to the site and exit off on the site on the service
road.
Director Nielsen noted that a portion of the parking lot is used a little as overflow parking for the
restaurant next to the site. That is being done without permission and would likely come to an end. He
stated pie does not think there would be much traffic during the evening hours. Mayor Zerby commented
that it gets dark late afternoon during the winter.
Councilmember Lundberg asked if the property owner has expressed concern about vehicle lights.
Director Nielsen stated concern has been expressed about the traffic; not vehicle lights.
Director Nielsen noted that Mr. Kasper indicated the office hours would be from 9:00 A.M. —5:00 P.M.
Councilmember Woodruff asked how far away the residential property to the east on Vine Hill Road is
from the parking lot. Director Nielsen responded it is more than 100 feet to that property line and the
setbacks are probably 30—35 feet.
Councilmember Siakel asked if there is screening between the parking lot and the street. Director Nielsen
stated it is screened fairly well.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
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Mayor Zerby asked what the impact of not having angled parking would be. Director Nielsen stated the
number of possible parking spaces would be less. Zerby asked how many would be lost.Nielsen stated he
did not know.
Councilmember Labadie stated the City received a letter (a copy of which is on file) from the owners of
the property located at 5117 Vine Hill Road which is across the street from the proposed used car lot.
Harry and Heather Millen expressed concern that the traffic generated by the used car lot could impact the
residential use of their property. Councilmember Woodruff stated their letter indicated they were 20 feet
from where the used car lot would be yet Director Nielsen indicated they are more than 120 feet away.
Councilmember Siakel asked if there would be a sign on the parking,lot indicating it was one way.
Director Nielsen stated the applicant would have to provide the signage plan.
Mayor Zerby stated he would prefer that there would be no angled parking spaces so the exit/ entrance
from/to Vine Hill Road would not have to be one way. Director Nielsen reiterated parking spaces would
be lost.
Councilmember Siakel questioned how much traffic would be generated from the proposed business if
there were only six cars on display.
Councilmember Sundberg stated she thought people were trying to find a problem when there would not
be one. She noted she thought the proposal was fine.
Mr. Kasper stated that realistically WS Sales is looking for just five additional spaces for display. Mayor
Zerby asked if having only five display spaces would eliminate the need for the one-way exit.
Councilmember Woodruff stated that when the Planning Commission discussed this application Mr.
Kasper indicated they would attract business via Craig's List or other social media. He assumes viewings
would be by appointment.
Mr. Kasper indicated the office'hours would be listed on the back side of the building and on the office
door.
Councilmember Woodruff stated he thought the traffic generated by the business would be low.
Councilmember Labadie stated that she is generally concerned about the impact from traffic and for this
application she does not have that concern.
Woodruff moved, 'Sundberg, seconded, Adopting RESOLUTION NO. 15-087, "A Resolution
Granting a Conditional Use Permit for William Kasper, representing WS Sales of Shorewood,
19245 State Highway 7"for outdoor sales and display of automobiles.
Mayor Zerby stated he wants the entrance/exit on to/from the site to remain two-way.
Councilmember Siakel stated she does not think there is a need for a one-way exit from the site.
Director Nielsen explained that currently there is a need for 15 parking spaces and if there is a need for 10
parking spaces for display angled parking spaces is the only way to achieve that.
Mr. Kasper noted the State of Minnesota requires a minimum of five spaces.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 6 of 14
Without objection from the seconder, the maker amended the motion to remove the requirement
for the exit on to Vine Hill Road to be one-way, to limiting the number of spaces for displaying cars
to five and directing staff to adjust the site plan accordingly. Motion passed 510.
C. Minor Subdivision
Applicant: Charles Bennett
Location: 24835 Yellowstone Trail
Director Nielsen explained Charles Bennett owns the property located at 24835 Yellowstone Trail. He
would like to return his property to two lots; the way it was originally platted. Some previous owner
legally combined the lots into one. Another previous owner had applied for a minor subdivision but never
followed through on it so the approval expired. Mr. Bennett has requested approval of a minor
subdivision, splitting the property into two lots.
With regard to the analysis of the case, Nielsen explained the resubdivision of the lots into two building
sites simply separates them back to their original configuration. Both of the proposed lots would comply
with the requirements of the R-1C Zoning District in which they are located.
Nielsen noted that based on the analysis of the case staff:recommends approval of the minor division
subject to the following conditions.
1. The applicant must provide deeds for drainage and utility easements, 10 feet around each lot.
2. The applicant must provide an up-to-date (within 30 days) title 'opinion for review by the City
Attorney.
3. Prior to release of the resolution approving the request, the applicant must pay one park
dedication fee ($61500) and one local sanitary sewer access charge ($1200). He gets credit for the
lot with the house on it.
4. Since the division itself, does not result in the removal of any trees from the property, tree
preservation and:reforestation can be addressed at the time building permits are applied for.
Nielsen noted the Planning Cbmmission unanimously recommended approval of the minor subdivision.
Sundberg moved, Siakel seconded,Adopting RESOLUTION NO. 15-088, "A Resolution Approving
Subdivision of Real Property for Charles Bennett, 24835 Yellowstone Trail."Motion passed 510.
D. Zoning Text Amendment Regarding Density and Parking Requirements for Senior
Housing
Applicant: Oppidan Investment Company
Location: 23075 State Highway 7, 6020 and 6050 Chaska Road
Director Nielsen explained Oppidan Investment Company, located in the City of Excelsior, has arranged
to purchase the properties at 23075 State Highway 7 and at 6020 and 6050 Chaska Road and proposes to
develop them as a senior housing project. Oppidan has requested amendments to the Zoning Code related
to density and parking spaces for elderly housing.
Oppidan asks that the density for elderly housing in the R-C, Residential Commercial zoning district be
increased from 10 units per acre to 12 units per acre, that the assisted living units be counted as half units
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 7 of 14
for the purpose of calculating density, and that the parking requirement for elderly housing be reduced
from two spaces per unit to 1.5 spaces per unit. If the parking space reduction is approved, the applicant
would allow for 1.5 spaces per unit and it would have to show where an additional one-half space per unit
could be located on the site should parking become a problem in the future.
He noted those requested text amendments were taken from a proposed code amendment the Planning
Commission voted unanimously to recommend adoption of in the spring of 2014. The City Council
ultimately tabled the amendment. He explained that amendment included some special conditions for the
Smithtown Crossing Redevelopment Study Area. Oppidan does not need those conditions.
He then noted there is a discrepancy between two sections of the City Code which address building
height. He explained Section 1201.19 Subd. 6. of the Zoning Code bits building height in the R-C
zoning district to two and a half stories or 35 feet, whichever is least:Section 1201.03 Subd. 20 states that
elderly housing shall not exceed one and a half stories, except` the R-3A, R-313, and R-C zoning
districts where three-story buildings are allowed. He suggested the discrepancy.,be addressed in the text
amendment. He thought the one and a half story requirement is a typographical error. The applicant has
asked that three stories be the standard.
He explained the City Council ultimately tabled the amendment in 2414 in part because there was some
interest in seeing what a project would look like under those requirements. Oppidan has submitted some
illustrations showing what the development could look like if the changes to the Code were approved,
noting they are not part of this approval. He displayed those illustrations and highlighted various
elements. During the public hearing for the text amendments some residents expressed concern about the
locations of the driveways on the illustrations. The illustrations show two stories above ground along with
some underground parking.
Oppidan provided a copy of a market study it had done for senior housing for independent living, assisted
living and memory care iving in that .area. The only senior housing Oppidan's proposed development
would be in completion with is BeeHive Homes just south of Highway 7 and west of Highway 41 in the
City of Chanhassen.
Nielsen noted that the Planning Commission has,again recommended approval of the text amendments.
He explained that if they are approved Oppidan would then submit site plans and building plans for
consideration. Elderly housing has to be done by planned unit development(PUD).
In response to a,question from Councilmember Siakel, Director Nielsen stated the Planning Commission
recommended three stories for senior housing in the R-C District and that is what is indicated in the
resolution. Commissioner Davis clarified that the amendment recommended by the Commission states
three stories, or 35 feet,whichever is least.Nielsen stated 35 feet is already in the code.
Mayor Zerby asked Director Nielsen to explain the proof of parking provision. Nielsen explained it is a
tool that is used when a,certain development does not require the number of parking spaces stipulated in
the Ordinance. Because the City is not sure that would be true or if there is concern that the use could
change in the future requiring more parking, the City requires proof of parking. The site plan would show
one and one-half parking spaces per unit as well as where the additional one-half space per unit could be
provided on the site when the use changed.
Zerby noted that he likes the 35-foot-height restriction. He stated he appreciated seeing the illustrations
Oppidan provided. He noted that he could support the text amendments proposed.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 8 of 14
Commissioner Davis stated the residents who attended the public hearing on this were told the
illustrations were schematic only. The actual plans could be quite different.
Councilmember Labadie stated she recollects discussing the amendments when she was a member of the
Planning Commission. She asked if BeeHive Homes has one and one-half parking spaces per unit.
Director Nielsen responded he does not know.
Councilmember Siakel stated she thought the concept makes sense. She expressed concern that there
could end up being too much senior housing in a small area. She stated she thought there are areas other
than near Highway 7 that would be conducive to senior housing. Councilmember Sundberg stated she is
not sure that is true because there is a backlog of applicants for Presbyterian Homes and noted she would
not second guess Oppidan's market analysis.
Councilmember Woodruff stated he was excited that Oppidan has a plan to:build senior housing in
Shorewood. He then stated he thought the market study Oppidan had done was quite thorough and that it
may present a little bit of a pessimistic view of what the market might be.
Woodruff moved, Sundberg seconded, directing staff to prepare a formal amendment to the City
Code for adoption during Council's December 14, 2015,meeting.Motion passed 510,
Director Nielsen noted that he will find out what the parking requirements are for BeeHive Homes.
9. ENGINEERING/PUBLIC WORKS
10. GENERAL/NEW BUSINESS
A. Lake Minnetonka Communications Commission Quote for High Definition Upgrade
Administrator Joynes explained that during its November 9, 2015, meeting Council discussed how the
City would use the $22;840 the City could receive from the Lake Minnetonka Communications
Commission (LMCC) from PEG (public, educational, and governmental) fees Shorewood Mediacom
cable subscribers paid. Staff was asked to solicit a quote for upgrading the audio/video (A/V) equipment
for the Council Chamber:to high definition (HD). The meeting packet contains a copy of the quote from
Alpha Video for an amount of$23,605. The City has sufficient funds to cover the $805 difference out of
the Technology Fund. The City could also use the money for other purposes that were discussed on
November 23 provided those purposes would promote the viewership of government programing
provided on public access channels.
Mayor Zerby noted that he had previously stated he supports upgrading the A/V equipment in the
Chamber. He clarified'that the $22,800 is not tax payer money; it is franchise money.
Councilmember Woodruff stated the upgrade proposal is for two cameras yet there are three in the
Chamber. Mayor Zerby explained that there used to be just two cameras in the Chamber until he asked for
a third lower quality camera to be installed to capture an audience view. The third camera does not have
the same color clarity as the two rotating cameras and it is not used as much as the other two cameras.
Woodruff then stated the quote includes the cost for a 1-year service maintenance agreement. That is
above the 90-day warranty on the systems installations. The hardware is covered by the manufacturer's
warranty but it does not say for how long. He assumes the hardware is covered for 1 year. Based on his
professional experience he doesn't recommend purchasing the extended warranty (i.e., the maintenance
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 9 of 14
agreement). He stated he would be willing to take the risk of not purchasing the 1-year maintenance
agreement and save the $1,100. He thought if something is going to break it would do so within the first
90 days.
Mayor Zerby stated he thought the service maintenance agreement would cover service calls with Alpha
Video. Administrator Joynes stated he does not know what it would cover.
Councilmember Siakel stated she continues to think there are other uses for the $22,800.
Zerby moved, Woodruff seconded, authorizing the use of the $22,800 in reimbursed PEG (public,
educational, and governmental) fees from the LMCC to upgrade the audio/v'i'deo equipment in the
Council Chamber per the quote from Alpha Video subject to deleting the $1,100 1-year Service
Maintenance Agreement from the quote.
Councilmember Sundberg stated although she would vote for this she is somewhat cool about it.
Councilmember Labadie stated she thought the same.
Councilmember Woodruff stated the use of PEG fees is restricted by State and Federal law. It has to be
used on capital equipment supporting public, educational and governmental programming.
Mayor Zerby stated there had been a suggestion to use it for AN equipment for the Southshore Center.
Unfortunately, the City does not have control"of the Center at this time. The equipment for the Center
would be used significantly less than the equipment in the Chamber. The LMCC has portable AN
equipment that can be used at the Center. He then'stated there is a possibility that the funding could
disappear over time if the City does not use it because the LMCC could find other uses for those funds.
Councilmember Siakel again noted that she thought spending about$22,800 to upgrade the Chamber AN
equipment to HD was overkill. She stated there are communities around Lake Minnetonka that have
moved away from broadcasting council meetings. She clarified she understands Mayor Zerby's
perspective.
Motion passed 4/1 with Siakel dissenting.
B. Proposal from WSB &Associates for GIS Updates
Engineer Hornby stated the meeting packet contains a copy of a professional services proposal from WSB
& Associates to expand the DataLink Web Application for an amount of $1,224. WSB is currently
hosting a web-based GIS (graphic information system) site for Shorewood using WSB's DataLink
platform. The proposal entails adding the City's existing tree sign data and existing tree inventory data to
the site mainly for use by staff. It also entails creating a usable public link that is not password protected
so the public can access certain information on the site. It would be used in a similar fashion as Hennepin
County's GIS system is used. Residents could eventually find out where fire hydrants are located in the
City but they would have very limited access to other information about the City's water system. They
would also have limited access to information about the City's sanitary sewer system,
Mayor Zerby explained he met with WSB engineers a few weeks ago to review WSB's DataLink
platform. It is a proprietary system that is quite robust and easy to use. They discussed how the online
tool could be used from the City's website by residents. Putting additional data on the system would give
staff easy access to data out in the field and at the facilities.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
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Councilmember Woodruff stated he thought doing this is a good idea for both staff and the public and
that it would be interesting to find out how much the public would use it. He asked if things like the
location of catch basins would be available on the system. Engineer Hornby clarified that access to storm
sewer system information on the system would not be limited to the public.
Zerby moved, Siakel seconded, accepting the proposal from WSB & Associates to expand the
DataLink Web Application for the City of Shorewood for an amount not to exceed $1,224. Motion
passed 510.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trail Schedule
Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule. Engineer Hornby stated
staff is trying to work with the contractor for the Smithtown Road east sidewalk extension to find out
when tree removal will be started. The contractor wanted,,to wait until the leaves were down before it
started to remove trees and the leaves have been down for gditc,some time. He thought the contractor was
trying to complete other projects that were in progress.
Engineer Hornby stated the Excelsior Boulevard trail segment between Manor Rod and Barrington Way
has been paved, striped and turf has started to come up. It looks very nice. The contractor is working on a
few punch list items. He anticipates the Metropolitan Council Environmental Services (MCES) will send
Shorewood an invoice for what it owes for the trail per the cooperative agreement.
2. Excelsior-Lake Minnetonka Chamber of Commerce Banners
Director Nielsen explained the Excelsior-Lake Minnetonka Chamber of Commerce ordered holiday
banners to primarily hang on some of the light poles ,at the Smithtown Road and Country Road 19
intersection. Unfortunately, itdid not purchase the brackets needed to hang them up and the City does not
have any. The braekets,the Chamber has work for wreaths but not banners. Staff will work with Chamber
members to secure the brackets for next year.
Mayor Zerby stated he thought the Chamber made a concerted effort to do something in Shorewood. He
had mentioned to Chamber representatives that the Chamber does a good job in the City of Excelsior but
it does not do anything in Shorewood. When he noticed the poles had a place to hang banners he
suggested the Chamber hang some there. He thanked staff for working with the Chamber on that.
Other
Director Brown explained that he, Director Nielsen and Building Official Pazandak met with project
representatives for the Davis development that is being constructed near the intersection of Grant Lorenz
Road and Birch Bluff Road. They discussed drainage flowing on to the roadway versus staying on the
site. The developer has a plan for dealing with that during the next phase of the project and that should
resolve the issues. They also discussed sight distance issues at the intersection of Grant Lorenz Road and
Edgewood Road. Both should be mitigated very soon. A number of the arborvitae will be moved and a
security fence will be put up for a few days. The fence will be taken down after the arborvitaes have
established themselves and a more decorative fence will be put up inside of them. The Planning
Department will monitor those items.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 11 of 14
Brown then explained that Michels is directional boring an additional gas main along Grant Lorenz Road.
That is separate from the Davis project. Michels has been issued a right-of-way (ROW) permit. He and
Engineer Hornby are making a concerted effort to manage chaos in that area during construction. Michels
has tried to investigate where sanitary sewer services are on residential properties. Staff goes out to assess
what is going on a daily basis. Hopefully that project will be done very soon.
Mayor Zerby asked how neighbors are being kept informed about what is going on. He noted that Council
has been forwarded a few emails over the last few weeks about issues with the construction efforts.
Director Brown stated staff can put updates on the City's website and send out tweets. Zerby stated he
would like the residents to know the City is working on residents' behalf. Brown stated the same thing
can be done for Birch Bluff Road as well.
Councilmember Woodruff asked what the time line is for the Davis project: Director Nielsen stated he
thought it would go on for another two years.
Councilmember Labadie stated she has observed large construction equipment parked between the
arborvitaes and the roadway and that just exacerbates sight line issues when driving around the curve. The
equipment is also there after work hours. Director Brown -thought that equipment was Michels. Brown
then stated he thought workers for the Davis project park offsitc and get bussed to the work site.
Councilmember Siakel stated there had been discussion about putting up a stop sign at the big
intersection.
Director Nielsen explained staff has met on site witha small subset of neighbors twice. He asked them to
submit a small petition asking Council to direct staff to do the additional work. He does not think the
petition is essential. It appears the residents are reluctant to do that: The issues in that area will become
more complicated because the house on the east side of the fire lane is going to be torn down and a new
one will be built over the next year or,'so. The neighbors have been told that staff and the contractors are
looking at short-term and long-term solutions. The contractor for the house project next to the Davis
property has been asked to submit a construction management plan similar to what was submitted for the
Davis project. The additional signage could be short-term during the construction projects or it could be
for the long-term.
Nielsen stated there is a sweeping turn when going south on Grant Lorenz Road and then west on
Edgewood Road and it not defined very well. That compounded with the arborvitaes make for a bad
situation. Staff has discussed putting a yield sign there temporarily. It may be necessary to redefine the
intersection for the long-term. Councilmember Siakel suggested doing something sooner versus later.
Nielsen stated the City is not waiting for a petition.
Councilmember Siakel stated she had spoken with Director Nielsen about all of the cement trucks that
have been traveling down Noble Road. Nielsen stated he had spoken with construction personnel about
that.
Director Brown stated she agrees with the need to do something with signage sooner versus later. She
then stated that three times each weekday morning and again each afternoon school buses go through
there. The elementary, middle and high schools all have bus routes through that intersection.
Director Brown stated the City's snow plows are ready for the coming snow season.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 12 of 14
Brown explained the construction contractor the Smithtown Road west sidewalk (from the LRT Trail to
the Victoria border)is doing some warranty work. Staff asked that contractor to do the restoration work at
the site of the most recent watermain break.
Engineer Hornby stated there is a new house being constructed along Eureka Road South just north of
Highway 7. Water service was recently put in so there was some disruption to the trail in that area. He is
not sure that pavement will be put down there before winter. When the sewer line for that house is put in
there will be more excavation.
Hornby then stated that he has been working directly with CenterPoint Energy for the gas main project
along Grant Lorenz Road and Birch Bluff Road and Director Brown has been'working directly with
Michels the contractor. He noted that he has a construction engineer stopping by to check on the progress.
He anticipates there will be some more unavoidable excavations of the pavement because of the location
of the gas main. The excavation material taken out is put back relatively quickly. Permanent pavement
will eventually be put down.
Councilmember Sundberg asked for an update on the Renewable Energy project. Engineer Hornby stated
he is in the process of drafting a memorandum for Council with the consultants and noted that the
consultants are waiting for data from Xcel Energy and CenterPoint Energy. Sundberg asked if that will be
available in time for the Minnetonka Country Club (MCC) development. Hornby stated staff has been
reviewing Development Stage plans for the project. He explained the consultant-suggested modifications
to the ordinances regarding renewable energy will become part'of the Development Agreement. The
ordinance amendments will be worked on as time permits.
Mayor Zerby stated that he has spoken with Engineer Hornby about 'incorporating the most current
roadway standards into the plans as well, noting the City's standards are a little outdated. The new
standards would be incorporated into the City Code at a future date. Engineer Hornby stated during the
engineering plan review he will verify that those standards will be used.
Director DeJong stated that,there was a bond rating phone call earlier in the day with Moody's Investors
Service about the refunding bonds for the public safety facilities. He noted that he, Ms. Heaton (with
Springsted) and Pcephaven City Administrator Young were on the call. He thought the call went very
well. They;anticipate the rating will be released on December 1, 2015, and they also anticipate there will
not be any change in the rating.,
DeJong then stated Beacon Bank,,,the bank the City uses, is being purchased by Alerus Financial out of
North Dakota. The close is scheduled for January 2016. The bank plans to maintain full service banking.
He noted Beacon's,headquartersis located at Highway 7 and Old Market Road.
Director Nielsen stated the Shorewood Park Commission and Chanhassen Park Commission are
scheduled to meet on November 24 to discuss the maintenance agreement the two Cities agreed on for
Cathcart Park many years ago. He noted the Planning Commission will hold the public hearing to
consider the Development Stage plans for Mattamy's MCC redevelopment project on December 1. Mayor
Zerby stated that he and Director Nielsen discovered on Google that all of the street names for that project
have some historical golf significance.
Administrator Joynes stated the Tonka Bay City Council will consider the agreement that would allow
Shorewood to snow plow the section of the Lake Minnetonka Regional LRT Trail that is in Tonka Bay on
November 24.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 13 of 14
Attorney Keane stated mediation about the Southshore Center is being targeted for December 10.
B. Mayor and City Council
1. Southshore Center and City of Excelsior Proposal
Administrator Joynes explained that he and Mayor Zerby met with representatives from the City of
Excelsior and provided the counter proposal discussed by Council in an executive session regarding the
Southshore Center and a potential senior housing project. The Excelsior City Manager had indicated to
him earlier in the day that Excelsior was preparing a response and that the City should receive it next
week. Zerby stated he had forwarded the representatives information about the 'senior housing project
discussed earlier this evening.
Administrator Joynes stated there are a number of developers that are competing for the senior housing
product. The first one or two in will likely knock the others out. They are very aware of the market for
that product.
Other
Councilmember Woodruff stated he attended the Metro Cities and the League of Minnesota Cities (LMC)
fall meeting on November 19. Metropolitan, (Met) Council representatives indicated that in September
2015 it issued its 2015 Systems Statement and,he thought the City should have received a copy of it.
There are three new things that have to be considered in the Comprehensive Plan by 2017. There is a
water sustainability section, an economic competitive section, and a building and resilience section. Met
Council will provide some assistance and tools to cities if'needed, It also has a local planning handbook
on its website.
There was a session on transportation. Commissioner of Transportation Zelle stated the Minnesota
Department of Transportation (MnDOT) does not have enough money to do what needs to be done and
that shortfall is going to get really bad beyond the next 18 months unless the State Legislature does
something.
Woodruff noted that Metro Cities and the League of Minnesota Cities both adopted all of their new
policies.
Councilmember Sundberg stated she attended the Excelsior Fire District (EFD) Board meeting on
November 18,,20.15, in place of Councilmember Siakel. The Board approved having a performance
review conducted for Chief Gerber for a cost of$300—$500. She then stated Excelsior Firefighters Relief
Association (EFRA) President Duncan indicated that the EFRA Board will formally propose a salary
increase for its Board Members in 2016.
Councilmember Labadie"noted the Kids Free Movie event is scheduled for December 5 at 9:30 A.M. at
the Excelsior Dock Theater. The doors will open at 8:45 A.M. The movie is Big Hero 6. Kids are asked to
bring a nonperishable food item for the food shelf. Santa and Sparky the Fire Dog will arrive at 11:00.
Mayor Zerby asked when Council will receive a report on the 2015 Deer Management Program. Director
Nielsen stated during Council's December 14 meeting. Nielsen noted that about 18 deer were harvested;
about the same as in 2014.Nielsen stated he signed the City up for an aerial deer survey in 2016.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 23,2015
Page 14 of 14
Mayor Zerby stated that the City website would be a good way for the City to keep residents updated on
what is going on with the Mattamy MCC redevelopment project. The club house is being demolished and
soil remediation work is being done. Councilmember Sundberg stated she has been asked how Mattamy
can be doing work on the site when the final project plans have not been approved. That should be
explained on the website.
Councilmember Woodruff stated that beavers are decimating trees out on the Islands along Enchanted
Lane. There is a danger that the trees will fall across the road after they gnaw them down. He asked if the
City can legally reduce the beaver population. Director Brown stated there are trappers who can
successfully trap and relocate beavers. Brown noted that Public Works personnel have put wire mess
around a number of trees out there.
Director Brown stated Public Works personnel have cleared out the Silver Lake outlet during the
afternoon and by the next morning it is dammed up again. That has been done,a number of times. Staff
has discussed contacting trappers.
12. ADJOURN
Woodruff moved, Sundberg seconded, Adjourning the City Council Regular Meeting of November
23, 2015, at 8:27 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#2C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, DECEMBER 7,2015 5:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Zerby called the meeting to order at 5:30 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Sundberg, and Woodruff, and, Director of Public
Works Brown
Absent: Councilmember Siakel
B. Review Agenda
Sundberg moved,Woodruff seconded, approving the agenda as presented. Motion passed 4/0.
2. INTERVIEWS FOR ARBORISTIURBAN FORESTER
The City Council conducted the following interviews for'consideration of aprovidg arborist/urban forester services.
A. 5:00 pm— Gail Nozal—S&S Tree and Horticultural Specialists
B. 5:45 pm— James Burks—Burks Tree&Landscape Care
James Burks did not show up.
Mayor Zerby recessed the meeting at 5:40 P.M.
Mayor Zerby reconvened the meeting at 6:10 P.M.
C. 6:30 pm— Craig Sinclair
Mr.Sinclair arrived at 6:10 PM for his scheduled 6:30 PM interview.
3. ADJOURN
Woodruff moved, Sundberg seconded,Adjourning the City Council Special Meeting of December 7,2015, at
6:51 P.M. Motion passed 4/0;
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#2D
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL SPECIAL MEETING COUNCIL CHAMBERS
MONDAY, DECEMBER 7, 2015 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel,� Sundberg, and Woodruff, Administrator
Joynes; and Finance Director DeJong
Absent: None
B. Review Agenda
Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 510.
2. TRUTH-IN-TAXATION PUBLIC HEARING
A. Staff Presentation..
Mayor Zerby stated that there had been a request to forego a formal presentation by staff on the 2016
General Fund Budget because there was no one present in the audience for the Public Hearing and to enter
a copy of the presentation into the public record. He noted Council has a thorough understanding of the
City's 2016 General Fund Budget because of the numerous budget discussions it has had and it saw the
presentation during its November 23, 2015, work session. He asked Council if it wanted to forego the
presentation .
There was Council consensus to skip the presentation and to enter it into the public record. A copy of the
presentation and Budget would also be made available on the City's website.
B. Public Hearing,
Seeing no one present to comment on the 2016 General Fund Budget, Mayor Zerby opened and closed the
Public Hearing and Public Testimony portion of the Public Hearing at 7:01 P.M.
C. Council Deliberation/Decision to Reconvene
Administrator Joynes stated the meeting packet contained a memorandum from Director DeJong which
identified what the use of excess General Fund reserves would have to be for a 3.0 percent, a 2.5 percent
and a 2.0 percent levy increase when compared to 2015 per Council's request. In September 2015 the City
certified a maximum 3 percent levy increase with Hennepin County. During Council's November 23,
2015, work session there was discussion about possibly using more General Fund reserves to reduce the
levy increase to 2.0 percent or 2.5 percent.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 7,2015
Page 2 of 5
Joynes explained that for the last four to five years the City has taken larger amounts of money out of the
excess reserves to help fund the General Fund Budget for the upcoming year. The amount of reserves used
has been increasing and the amount of excess reserves has been decreasing. If the City continues to use
reserves to fund the Budget, eventually the reserves will reach the General Fund Balance Policy high-end
level of 60 percent and possibly go lower than the 55 percent low-end level. Although a 2.0 percent levy
increase might appear to be the correct thing to do, he thought the safer thing to do would be to have a levy
increase of 2.5 or 3.0 percent. Maintaining excess reserves makes it easier in future budget years because
people would not be as constrained when there are other issues.
The mediation about the Southshore Center will begin later in the week: The City's exposure on a
settlement would range from $65,000 — $247,000 based on where the two parties are in the contention. It
has been assumed that any settlement would be paid for out of reserve§.'If the City were to acquire total
ownership of the Center this year the excess reserves would be reduced significantly. It may be possible to
pay a settlement over a couple of years. He doubts a settlement would be on that high end.
Joynes reiterated there may be more comfort in the next few years if the levy increase were to be 2.5 or 3.0
percent.
Mayor Zerby stated he thought all members of Council were comfortable with the proposed 2016 Budget.
The outstanding question is how much of the reserves to use to help fund it in order to reduce the levy
increase. He asked if anyone wanted to bring up something specific in the Budget.
Councilmember Siakel stated she thought Council has been quite judicious and used the tax dollars wisely.
During her five-year tenure on Council there have been minimal levy increases. She noted she supports
keeping the levy increase at 3 percent. She thought that would,be'the prudent thing to do because of the
projects Council would like to get done.
Councilmember Labadie Mated there is,too much uncertainty about things at this time. She could support a
2.5 percent increase but prefers a 3.0 percent increase. She does not support a 2.0 percent increase. The
increase could possibly be less in future years when there is not as much uncertainty about things (e.g.,
litigation).
Councilmember Siakel noted that 1.0 percent of the City's General Fund Budget is about$50,000.
Mayor Zerby noted the proposed 2016 Budget anticipates the use of approximately $180,000 in reserves
and a 3.0 percent levy increase. Per Director DeJong's memo a 2.5 percent levy increase would require the
use of approximately $205,000 in reserves and a 2.0 percent levy increase would require the use of
approximately $230,000 in reserves.
Councilmember Sundberg stated she supports a 3.0 percent levy increase in large part because of the
unknown about the Southshore Center and in part because of other potential projects.
Councilmember Woodruff stated he thought the City has the ability to take on some budget risk and noted
that he normally does not want to do that. He then stated he thought there are a couple of things that would
mitigate what Administrator Joynes spoke about. The City's General Fund can, by Policy, go down to a 55
percent reserve level before any action needs to be taken. He thought the Office of the State Auditor(OSA)
recommends a 40 percent reserve level. Director DeJong clarified the OSA recommends a range of 35 —50
percent.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 7,2015
Page 3 of 5
Woodruff stated he thought that one of the reasons the City has such a high bond rating is because is
because the City is conservative with its reserve policy. But, he did not think having a 50 percent reserve
policy versus 55 percent would affect the bond rating much. He then stated if the City ended up having to
pay $250,000 to obtain sole ownership for the Southshore Center that could be financed internally over
time by borrowing the money from the Water Fund. The City would pay the Water Fund back at a rate of
$24,000 a year over 10 years plus a modest interest rate. He noted he does not think there is any great
budget risk. He then noted a 3.0 percent levy increase versus a 2.0 levy increase would hardly be noticeable
to the taxpayers. He went on to note that he would not feel bad about having a 2.0 percent increase.
Mayor Zerby noted he is comfortable staying with the 3.0 percent levy increase'.'He does not think there
would be a big enough difference to really impact a lot of taxpayers, He stated that using reserves to
balance the General Fund Budget can be a "slippery slope". It can be, an cast' way to get a little money
when needed. He thought if the Council wants to use reserves in the future he thought they should be used
for specific projects (e.g.; trails, equipment purchases) that are incorporated into the Budget. He clarified
he was not saying anyone did anything wrong. But, philosophically'he encouraged,people to be more
forward thinking about using reserves.
Councilmember Siakel reiterated she thought Council and staff have been extremely prudent with the City's
budgets. Mayor Zerby concurred.
Council decided to hear public comment hear because two property, owners showed up after the Public
Hearing was opened and closed.
Pat Goodall, 5635 Harding Lane, noted she was not sure that this was the appropriate meeting to bring her
questions up. She explained that she reviewed the taxable market value for her property for the last 10
years. From 2014 —2016 the value increased by $56,000; it was $298,480 in 2014 and it is $355,160 for
2016. The taxes increased from4 97 in 2014 to $4;7.97 for 2016. The valuation closest valuation to that
for 2016 was in 2006 when the valuation was $351,000 and the taxes were $4,165. The highest valuation
was $381,000 and that was for taxes payable in 2009 and takes payable were $4,289.
Mayor Zerby stated property taxes,included taxes,for'a number of taxing entities such as Hennepin County,
the School District, Shorewood, the Minnehaha Creek Watershed District(MCWD) and so forth. He asked
staff to display a graphic showing what the 2016 property tax distribution is. He explained the District
(35.7 percent) plus the County (35.0 percent) plus the City (22.4 percent) make up 93.1 percent of the
taxes. He clarified Council and staff can comment on the City's portion of the property tax but not on the
other taxing entities.
Councilmember Woodruff stated he thought that on the City's website there is tool to look at property
assessments and taxes-and he encouraged Ms. Goodall to look at that. He clarified this is not the
appropriate meeting to taik,about taxable market valuations. Ms. Goodall clarified she was talking about
her property taxes.
Woodruff asked staff to display a graphic showing the City's revenues for years 2007 —2015. He stated it
showed that there were minimal, if any, levy increases for a number of years. He noted that if people are
seeing large increases in their property taxes it is not because of the City tax.
Councilmember Siakel noted that a lot of the overall property tax increase has been because of the School
District. She also noted that another referendum passed for the School District after the preliminary
property tax statements were mailed out. Therefore, the preliminary taxes will likely go up.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 7,2015
Page 4 of 5
Mayor Zerby noted that one of the City's largest increases annually is for the City's contribution toward
employee health insurance. He stated the City's infrastructure is aging. Its roadways were built out in the
1970s and the costs to repair them will be significant. The City has also had to implement unfunded
mandates from other government entities such as the MCWD.
Councilmember Woodruff stated one thing that dramatically affects an individual's property tax is the
taxable market value of their property in relationship to the market value of all of the other properties in the
City. Each year a County assessor sets a value for each residential property in Shorewood. A detailed
review of about 25 percent of the properties/houses is done each year. He then stated property values in
Minnesota were approaching their peak in 2006 and they started to drop after the 2008/2009 significant
drop in the financial markets. The percentage drop in values was not the same for property owners and the
impact on property taxes varied. He noted that for the last six years the City's levy increase ranged from
0.00—2.0 percent.
Director DeJong stated that in 2012 the City collected about $4,784,000 in taxes,and the 2016 budget
anticipates collecting $5,079,000 in taxes. That is about a,6 percent increase over five years.
Ms. Goodall noted she understands that the City tax is just a piece of the puzzle. She explained she had
spoken with Mike at Hennepin County who sent her a real estate data card which told her that her property
was assessed fairly. She had asked Mike if the new houses along Fairway Drive impacted her assessment.
He told her no. She stated her property was compared with those along Wedgwood Drive, Star Lane and
Star Circle, and in a few other areas. Mike told her that Minnesota has one of the most complicated
property tax formulas; there are more than 40 categorics,that factor into property taxes. She noted in 2006
her valuation was closest to what is for 2016. She also noted that her valuation kept going up in 2007 —
2008. She stated there is a lag between when the valuation is set and when the valuation is used to influence
taxes.
Councilmember Woodruff commented that valuations of properties that front a lake changed very different
than non-lakeshore properties in the City because the market for lakeshore was very different.
Ms. Goodall asked if properties valued around, a $1 million impact the taxes for mid-range value
properties.
Mayor Zerby stated there are two components for property taxes — the land and the house. He has heard
complaints from owners of lakeshore property who felt they were penalized for living next to a lake
because of the high property taxes,they have to pay. He told them it was because they have "very expensive
dirt". He then stated if Ms. Goodall thinks her home is not worth the value indicated on her property tax
statement she coula4sk the assessor to look at the interior of her home.
Ms. Goodall stated the last time her home was inspected was in 2012. It was also inspected in 2007 and
2008. She does not remember if the inside of her home was inspected. One year she asked the inspector to
inspect the inside of their home because the assessment was based on things they had not done to their
home.
Councilmember Woodruff stated if Ms. Goodall wanted to pursue her taxes in more length he encouraged
her to schedule an appointment with Director DeJong to discuss that.
Ms. Goodall stated each year she gets a property tax refund. She asked why she could not just pay less in
property taxes. Councilmember Woodruff encouraged her to talk to her legislature.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 7,2015
Page 5 of 5
Ms. Goodall thanked Council for its time.
Mayor Zerby thanked Ms. Goodall for bringing her questions forward.
Bob Hinnenkamp, 6075 Strawberry Lane, noted his home was built in 1979 and at that time his in-laws
were his significant neighbor. His in-laws had the oldest house in Shorewood at the time. He stated he had
come this evening with two things in mind. One was to talk about the taxable market value for his property
and he just learned that this is not the appropriate meeting to discuss that.
Councilmember Woodruff explained property owners receive property valuation notices in March. The
City holds its Board of Review meeting sometime in April—June where assessors are present for property
owners to discuss concerns they have about their valuations. If a properly owner does not get any
satisfaction during the Board of Review process they can then go to Tax Court to appeal the valuation.
Mr. Hinnenkamp stated the other reason he came is because new houses are being built along Alexander
Lane near his property. The contractor put up an erosion barrier along the side of his property. He called
the City in May 2015 to have the contractor remove the barrier because it no longer served a purpose and
he has not heard back from the City. No one at the City acted as if it was any of their business. He thought
that maybe by telling Council he would get some response.
Mayor Zerby stated that message would be carried forward to staff,and someone will get back to Mr.
Hinnenkamp.
There was Council consensus not to continue deberati6n 6f the 2016 General Fund Operating Budget to
Council's December 14, 2015, meeting.
3. APPROVING THE 2015 GENERAL FUND BUDGET AND PROPERTY TAX LEVY
COLLECTIBLE IN 2016
Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 15-089 "A Resolution Adopting
the 2016 General Fund Operating Budget in the amount of$5,857,087 and Approving the Property
Tax Levy in the Amount of$5,079,408 (a 3 percent increase over 2015) Collectible in 2016." Motion
passed 5/D
4. ADJOURN
Sundberg moved, Siakel seconded, Adjourning the City Council Special Meeting of December 7,
2015, at 7:33 P.M: 'Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
® #3A
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Verified Claims
Meeting Date: December 14, 2015
Prepared by: Michelle Nguyen, Senior Accountant
Bruce DeJong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
62070-620756&ACH 34,118.04
Pending 62076-62121 &ACH 363,567.40
Total Claims $397,685.44
We have also included a payroll summary for the payroll period ending November 29,2015.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation/Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen
Batch: 00003.11.2015-PAYROLL-11302015
CITY OF SHOREWOOD u City Of
Shorewood
Account Number Debit Amount Credit Amount Description
FUND 101 General Fund
101-00-1010-0000 0.00 47,089.86 CASH AND INVESTMENTS
101-13-4101-0000 6,481.03 0.00 FULL-TIME REGULAR
101-13-4121-0000 486.05 0.00 PERA CONTRIB-CITY SHARE
101-13-4122-0000 482.19 0.00 FICA CONTRIB-CITY SHARE
101-13-4131-0000 1,392.40 0.00 EMPLOYEE INSURANCE-CITY
101-13-4151-0000 19.24 0.00 WORKERS COMPENSATION
101-15-4101-0000 4,308.69 0.00 FULL-TIME REGULAR
101-15-4121-0000 323.16 0.00 PERA CONTRIB-CITY SHARE
101-15-4122-0000 307.55 0.00 FICA CONTRIB-CITY SHARE
101-15-4131-0000 471.10 0.00 EMPLOYEE INSURANCE-CITY
101-15-4151-0000 10.61 0.00 WORKERS COMPENSATION
101-18-4101-0000 5,179.17 0.00 FULL-TIME REGULAR
101-18-4121-0000 388.43 0.00 PERA CONTRIB-CITY SHARE
101-18-4122-0000 392.94 0.00 FICA CONTRIB-CITY SHARE
101-18-4131-0000 797.17 0.00 EMPLOYEE INSURANCE-CITY
101-18-4151-0000 21.60 0.00 WORKERS COMPENSATION
101-24-4101-0000 3,753.39 0.00 FULL-TIME REGULAR
101-24-4121-0000 281.50 0.00 PERA CONTRIB-CITY SHARE
101-24-4122-0000 238.63 0.00 FICA CONTRIB-CITY SHARE
101-24-4131-0000 475.00 0.00 EMPLOYEE INSURANCE-CITY
101-24-4151-0000 18.81 0.00 WORKERS COMPENSATION
101-32-4101-0000 12,195.75 0.00 FULL-TIME REGULAR
101-32-4105-0000 347.64 0.00 STREET PAGER PAY
101-32-4121-0000 940.77 0.00 PERA CONTRIB-CITY SHARE
101-32-4122-0000 881.61 0.00 FICA CONTRIB-CITY SHARE
101-32-4131-0000 1,703.75 0.00 EMPLOYEE INSURANCE-CITY
101-32-4151-0000 571.11 0.00 WORKERS COMPENSATION
101-52-4101-0000 2,133.02 0.00 FULL-TIME REGULAR
101-52-4121-0000 159.97 0.00 PERA CONTRIB-CITY SHARE
101-52-4122-0000 184.14 0.00 FICA CONTRIB-CITY SHARE
101-52-4131-0000 836.83 0.00 EMPLOYEE INSURANCE-CITY
101-52-4151-0000 130.69 0.00 WORKERS COMPENSATION
101-53-4101-0000 1,003.78 0.00 FULL-TIME REGULAR
101-53-4121-0000 75.30 0.00 PERA CONTRIB-CITY SHARE
PR-G/L Distribution Report(11/30/2015-12:15 PM) Page 1
Account Number Debit Amount Credit Amount Description
101-53-4122-0000 74.10 0.00 FICA CONTRIB-CITY SHARE
101-53-4131-0000 18.10 0.00 EMPLOYEE INSURANCE-CITY
101-53-4151-0000 4.64 0.00 WORKERS COMPENSATION
FUND Total: 47,089.86 47,089.86
FUND 201 Southshore Center
201-00-1010-0000 0.00 1,632.13 CASH AND INVESTMENTS
201-00-4101-0000 791.10 0.00 FULL-TIME REGULAR
201-00-4102-0000 167.11 0.00 OVERTIME
201-00-4103-0000 515.00 0.00 PART-TIME
201-00-4121-0000 59.35 0.00 PERA CONTRIB-CITY SHARE
201-00-4122-0000 95.38 0.00 FICA CONTRIB-CITY SHARE
201-00-4151-0000 4.19 0.00 WORKERS COMPENSATION
FUND Total: 1,632.13 1,632.13
FUND 601 Water Utility
601-00-1010-0000 0.00 6,825.18 CASH AND INVESTMENTS
601-00-4101-0000 4,221.68 0.00 FULL-TIME REGULAR
601-00-4102-0000 558.21 0.00 OVERTIME
601-00-4105-0000 359.89 0.00 WATER PAGER PAY
601-00-4121-0000 385.49 0.00 PERA CONTRIB-CITY SHARE
601-00-4122-0000 359.49 0.00 FICA CONTRIB-CITY SHARE
601-00-4131-0000 825.63 0.00 EMPLOYEE INSURANCE-CITY
601-00-4151-0000 114.79 0.00 WORKERS COMPENSATION
FUND Total: 6,825.18 6,825.18
FUND 611 Sanitary Sewer Utility
611-00-1010-0000 0.00 5,476.93 CASH AND INVESTMENTS
611-00-4101-0000 3,617.98 0.00 FULL-TIME REGULAR
611-00-4105-0000 359.89 0.00 SEWER PAGER PAY
611-00-4121-0000 298.32 0.00 PERA CONTRIB-CITY SHARE
611-00-4122-0000 289.92 0.00 FICA CONTRIB-CITY SHARE
611-00-4131-0000 825.63 0.00 EMPLOYEE INSURANCE-CITY
611-00-4151-0000 85.19 0.00 WORKERS COMPENSATION
FUND Total: 5,476.93 5,476.93
FUND 621 Recycling Utility
621-00-1010-0000 0.00 450.30 CASH AND INVESTMENTS
621-00-4101-0000 340.16 0.00 FULL-TIME REGULAR
621-00-4121-0000 25.52 0.00 PERA CONTRIB-CITY SHARE
621-00-4122-0000 18.12 0.00 FICA CONTRIB-CITY SHARE
PR-G/L Distribution Report(11/30/2015-12:15 PM) Page 2
Account Number Debit Amount Credit Amount Description
621-00-4131-0000 66.50 0.00 EMPLOYEE INSURANCE-CITY
FUND Total: 450.30 450.30
FUND 631 Storm Water Utility
631-00-1010-0000 0.00 2,305.00 CASH AND INVESTMENTS
631-00-4101-0000 1,902.92 0.00 FULL-TIME REGULAR
631-00-4121-0000 142.71 0.00 PERA CONTRIB-CITY SHARE
631-00-4122-0000 125.31 0.00 FICA CONTRIB-CITY SHARE
631-00-4131-0000 90.22 0.00 EMPLOYEE INSURANCE-CITY
631-00-4151-0000 43.84 0.00 WORKERS COMPENSATION
FUND Total: 2,305.00 2,305.00
FUND 700 Payroll Clearing Fund
700-00-1010-0000 63,779.40 0.00 CASH AND INVESTMENTS
700-00-2170-0000 0.00 30,201.49 GROSS PAYROLL CLEARING
700-00-2171-0000 0.00 7,477.39 HEALTH INSURANCE PAYABLE
700-00-2172-0000 0.00 4,076.38 FEDERAL WITHHOLDING PAYABLE
700-00-2173-0000 0.00 1,769.15 STATE WITHHOLDING PAYABLE
700-00-2174-0000 0.00 6,898.76 FICA/MEDICARE TAX PAYABLE
700-00-2175-0000 0.00 6,657.62 PERA WITHHOLDING PAYABLE
700-00-2176-0000 0.00 2,305.00 DEFERRED COMPENSATION
700-00-2177-0000 0.00 1,024.71 WORKERS COMPENSATION
700-00-2179-0000 0.00 192.00 SEC 125 DEP CARE REIMB PAYABLE
700-00-2180-0000 0.00 391.29 LIFE INSURANCE
700-00-2181-0000 0.00 709.70 DISABILITY INSURANCE
700-00-2182-0000 0.00 348.32 UNION DUES
700-00-2183-0000 0.00 1,727.59 HEALTH SAVINGS ACCOUNT
FUND Total: 63,779.40 63,779.40
Report Total: 127,558.80 127,558.80
PR-G/L Distribution Report(11/30/2015-12:15 PM) Page 3
Accounts Payable
b �
Check Detail
User: Mnguyen
Printed: 12/01/2015- 3:19PM
w city of
Shorewood
Check Number Check Date Amount
563-HENNEPIN COUNTY TREASURER Line Item Account
62075 12/01/2015
Inv Pricco-2015
Line Item Date Line Item Description Line Item Account
12/01/2015 101-13-4331-0000 20.00
Inv Pricco-2015 Total 20.00
62075 Total: 20.00
563-HENNEPIN COUNTY TREASURER Total: 20.00
Total: 20.00
AP-Check Detail(1211/2015- 3:19 PM) Page 1
Accounts Payable
b �
Check Detail
User: Mnguyen
Printed: 12/01/2015- 3:21PM
w city of
Shorewood
Check Number Check Date Amount
12-AFSCMF COUNCIL 5-UNION DUES Line Item Account
0 12/01/2015
Inv December-2015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Union Dues 700-00-2182-0000 348.32
Inv December-2015 Total 348.32
0 Total: 348.32
12-AFSCME COUNCIL 5-UNION DUES Total: 348.32
5-EFTPS-FEDERAL W/H Line Item Account
0 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Federal Income Tax 700-00-2172-0000 4,076.38
11/30/2015 PR Batch 00003.11.2015 FICA Employee Portion 700-00-2174-0000 2,795.56
11/30/2015 PR Batch 00003.11.2015 FICA Employer Portion 700-00-2174-0000 2,795.56
11/30/2015 PR Batch 00003.11.2015 Medicare Employee Portion 700-00-2174-0000 653.82
11/30/2015 PR Batch 00003.11.2015 Medicare Employer Portion 700-00-2174-0000 653.82
Inv 11302015 Total 10,975.14
0 Total: 10,975.14
5-EFTPS-FEDERAL W/H Total: 10,975.14
2-ICMA RETIREMENT TRUST-302131-457 Line Item Account
62070 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Deferred Comp Flat Amount 700-00-2176-0000 2,305.00
Inv 11302015 Total 2,305.00
62070 Total: 2,305.00
2-ICMA RETIREMENT TRUST-302131-457 Total: 2,305.00
AP-Check Detail(1211/2015- 3:21 PM) Page 1
Check Number Check Date Amount
495-JOYNES,WILLIAM Line Item Account
0 12/01/2015
Inv November-2015
Line Item Date Line Item Description Line Item Account
11/30/2015 Admin Monthly Services-November 101-13-4400-0000 9,595.00
Inv November-2015 Total 9,595.00
0 Total: 9,595.00
495-JOYNES,WILLIAM Total: 9,595.00
11-MINNESOTA DEPARTMENT OF REVENUE Line Item Account
0 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 State Income Tax 700-00-2173-0000 1,769.15
Inv 11302015 Total 1,769.15
0 Total: 1,769.15
11-MINNESOTA DEPARTMENT OF REVENUE Total: 1,769.15
7-MINNESOTA LIFE Line Item Account
0 12/01/2015
Inv December-2015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Life Insurance 700-00-2180-0000 375.29
Inv December-2015 Total 375.29
0 Total: 375.29
7-MINNESOTA LIFE Total: 375.29
10-NCPERS MINNESOTA Line Item Account
62071 12/01/2015
Inv December-2015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 PBRA Life 700-00-2180-0000 16.00
Inv December-2015 Total 16.00
62071 Total: 16.00
AP-Check Detail(1211/2015- 3:21 PM) Page 2
Check Number Check Date Amount
10-NCPERS MINNESOTA Total: 16.00
665-OPIUM BANK Line Item Account
62072 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 HSA-0PTUM BANK 700-00-2183-0000 416.67
Inv 11302015 Total 416.67
62072 Total: 416.67
665-OPIUM BANK Total: 416.67
9-PERA Line Item Account
0 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 MN-PERA Deduction 700-00-2175-0000 3,091.05
11/30/2015 PR Batch 00003.11.2015 MN PERA Benefit Employer 700-00-2175-0000 3,566.57
Inv 11302015 Total 6,657.62
0 Total: 6,657.62
9-PERA Total: 6,657.62
8-PRUDENTIAL GROUP INSURANCE Line Item Account
62073 12/01/2015
Inv December-2015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Long Term Disability 700-00-2181-0000 279.17
11/30/2015 PR Batch 00003.11.2015 Short Term Disability 700-00-2181-0000 430.53
Inv December-2015 Total 709.70
62073 Total: 709.70
8-PRUDENTIAL GROUP INSURANCE Total: 709.70
338-QUALITY RESOURCE GROUP, INC.Line Item Account
62074 12/01/2015
Inv 1143201-2
Line Item Date Line Item Description Line Item Account
11/04/2015 Laser Utility Bills-Freight 601-00-4200-0000 35.90
Inv 1143201-2 Total 35.90
AP-Check Detail(1211/2015- 3:21 PM) Page 3
Check Number Check Date Amount
62074 Total: 35.90
338-QUALITY RESOURCE GROUP, INC.Total: 35.90
1-WELLS FARGO HEALTH BENEFIT SVCS Line Item Account
0 12/01/2015
Inv 11302015
Line Item Date Line Item Description Line Item Account
11/30/2015 PR Batch 00003.11.2015 Health Savings Account 700-00-2183-0000 1,310.92
Inv 11302015 Total 1,310.92
0 Total: 1,310.92
1-WELLS FARGO HEALTH BENEFIT SVCS Total: 1,310.92
Total: 34,514.71
AP-Check Detail(1211/2015- 3:21 PM) Page 4
Accounts Payable
Computer Check Proof List by Vendor
User: Mnguyen
Printed: 12/10/20/10 /20
15 - 11:22AM � City of
Batch: 00003.12.2015 - CC- 12142015 Shorewood
Invoice No
Description
Amount
Payment Date Aect Number
Fund Dept
Vendor: 105
ADVANCED IMAGING SOLUTIONS
Check Sequence:
INV89554
Monthly Maint- Konica Minolta
85.00
12/14/2015 101 -13- 4221 -0000
General Admin
Check Total:
85.00
Vendor: 107
ALLIED BLACKTOP COMPANY
Check Sequence:
PV #2 &F- P2925 -0
P.V. #2 & Final - Project #02925 -01 -2015 Crak 1
10,036.24
12/14/2015 404 -00- 4620 -0006
Street C� Non -Dept
Check Total: 10,036.24
Vendor: 674
KAYE AUTUMN
Check Sequence:
11232015
Shared Yoga & Tap Class - Ending Fall Sessio:
225.50
12/14/2015 201 -00- 4248 -0000
SSC Non -Dept
Check Total:
225.50
Vendor: 677
BOLTON & MENK, INC.
Check Sequence:
2015MtkaB]vd
2015 Minnetonka Blvd Improvements
44,429.30
12/14/2015 404 -00- 4620 -0000
Street C2 Non -Dept
Check Total: 44,42930
Vendor: 134
CARQUEST AUTO PARTS
Check Sequence:
6974 - 260308
Lube
37.78
12/14/2015 101 -32- 4221 -0000
General Pub Works
6974- 261139
Lube
11.28
12/14/2015 101 -32- 4221 -0000
General Pub Works
6974- 261680
Blower
15.29
12/14/2015 101 -32 -4221 -0000
General Pub Works
6974 - 261739
Plow Lights - T -Dump
133.43
12/14/2015 101 -32- 4221 -0000
General Pub Works
Check Total:
197.78
Vendor: 136
CENTERPOINT ENERGY
Check Sequence:
12012015
20405 Knighsbridge Rd - 10/21/15- 11/20/15
31.94
12/14/2015 601 -00- 4394 -0000
Water Non -Dept
12012015
28125 Boulder Bridge - 10/21/15- 11/20/15
74.49
12/14/2015 601 -00- 4396 -0000
Water Non -Dept
12012015
24200 Smithtown Rd - 10/21/15 - 11/20/15
134.16
12/14/2015 101 -32- 4380 -0000
General Pub Works
12012015
5745 Ctry Club & 25200 Hwy 7- 10/21/15 -11/2
94.36
12/14/2015 101 -52- 4380 -0000
General Park Maint
12012015
5755 Country Club Rd- 10/21/15 - 11/20/15
87.16
12/14/2015 101 -19- 4380 -0000
General Mon Bldg
79456885- 112420
5735 Country Chub Rd - 10/21/15 - 11/20/15
110.94
12/14/2015 201 -00- 4380 -0000
SSC Non -Dept
8650180 -6- 11241`
20630 Manor Rd - 10/21/15- 11/20/15
23.89
12/14/2015 101 -52- 4380 -0000
General Park Maint
Check Total:
556.94
Vendor: 137
CENTURY LINK
Check Sequence:
9524702294 -Nb15
952 -470- 2294 -PW
58.29
12/14/2015 101 -32- 4321 -0000
General Pub Works
9524706340 -Nvls
952- 474 - 6340 -CH
119.80
12/14/2015 101 -19- 4321 -0000
General Mon Bldg
9524709605 -Nvil
952 -474- 9605- Amesbury
72.73
12/14/2015 601 -00- 4394 -0000
Water Non -Dept
9524709606 -NVI:
952- 474 - 9606 - Amesbury
72.73
12/14/2015 601 -00- 4394 -0000
Water Non -Dept
Check Total:
323.55
Vendor: 143
CITY OF CHANHASSEN
Check Sequence:
11302015
018505 -002 - Stormwater
41.04
12/14/2015 101 -52- 4380 -0000
General Park Maint
Check Total:
41.04
Vendor: 144
CITY OF EXCELSIOR
Check Sequence:
4th- Qtr - 2015 -Sew,
Quarterly Sewer Usage - 4th
14,175.04
12/14/2015 611 -00- 4386 -0000
Sewer Non -Dept
Check Total: 14,175.04
Vendor: 159
CULLIGAN BOTTLED WATER (SHWD)
Check Sequence:
114X0995041 IA
Drinking Water - July Adj Credit
-51.63
12/14/2015 101 -19 -4245 -0000
General Mun Bldg
114X0995041 IAC
Drinking Water - September
73.92
12/14/2015 101 -19- 4245 -0000
General Mtn Bldg
114X09950411B
Drinking Water - August -Fee
3.11
12/14/2015 101 -19 -4245 -0000
General Mun Bldg
114X09950411D
Drinking Water - October
65.77
12/14/2015 101 -19- 4245 -0000
General Mun Bldg
114X57750008
Drinking Water - November
109.31
12/14/2015 101 -19- 4245 -0000
General Mun Bldg
Check Total:
200.48
Vendor: 162
DELANO RENTAL, INC.
Check Sequence:
9900
Rental Machine With Tracks
306.80
12/14/2015 101 -32- 4410 -0000
General Pub Works
Check Total:
306.80
Vendor: 167
ECM PUBLISHERS INC
Check Sequence:
278394
Mattamy Homes -Mtka Ctry Club
44.68
12/14/2015 450 -00- 4302 -0016
Comm It Non -Dept
278626
Mattamy Homes -Mtka Ctry Club
30.84
12/14/2015 450 -00- 4302 -0016
Comm It Non -Dept
282939
PHN -SASS Easement
68.68
12/14/2015 101 -18- 4351 -0000
General Planning
283161
PFIN -SASS Easement
46.48
12/14/2015 101 -18- 4351 -0000
General Planning
Check Total:
190.68
Vendor: 219
ELLY PIEPER
Check Sequence:
12032015
Tablecloths- 12/03/15
60.00
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
12042015
Tablecloths- 12/04/15
44.00
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
Check Total:
104.00
Vendor: 174
RON ERDMAN -LUNTZ
Check Sequence:
11302015
Tai Chi Class - Ending 11/30/15
105.00
12/14/2015 201 -00 -4246 -0000
SSC Non -Dept
Check Total:
105.00
Vendor: 176
EROSION PRODUCTS, LLC
Check Sequence:
2537
Wood Lathe
171.00
12/14/2015 101 -33 -4245 -0000
General Ice & Snow
Check Total:
171.00
Vendor: 192
G & K SERVICES
Check Sequence:
November -2015
P.W.
1,444.29
12/14/2015 101 -32 -4400 -0000
General Pub Works
November -2015
C.H.
263.52
12/14/2015 101 -19- 4400 -0000
General Mun Bldg
November -2015
SSCC
97.04
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
Check Total:
1,804.85
Vendor: 199
GMH ASPHALT COPORATION
Check Sequence:
PV #2 &F- P1459 -9.
P.V. 42 & Final - Project 401459 -93 -2014 Mill A
18,215.54
12/14/201.5 404 -00 -4620 -0005
Street Q Non -Dept
PV #3 &F- P1459 -8.
P.V. 43 & Final - Project 401459 -85- 2014 -Suns
41,826.72
12/14/2015 404 -00- 4620 -0010
Street 0 Non -Dept
Check Total: 60,042.26
Vendor: 200
GOPHER STA'1 "E ONE CALL,
Check Sequence:
150333
Monthly Rental
88.65
12/14/2015 601 -00- 4400 -0000
Water Non -Dept
150333
Monthly Rental
88.65
12/14/2015 611 -00- 4400 -0000
Sewer Non -Dept
150333
Monthly Rental
88.65
12/14/2015 631 -00- 4400 -0000
Stone W Non -Dept
Check Total:
265.95
Vendor: 417
ROBERT HANSON
Check Sequence:
2015 -Boots
2015 -Boots
239.48
12/14/2015 101 -32- 4245 -0000
General Pub Works
2015- Rubber
2015- Rubber Boot
100.00
12/14/2015 101 -32- 4245 -0000
General Pub Works
Check Total:
339.48
Vendor: 211
HAWKINS INC
Check Sequence:
3802434 -RI
Chlorine
140.00
12/14/2015 601 -00- 4245 -0000
Water Non -Dept
Check Total:
140.00
Vendor: 424
JOEY NOVA'S
Check Sequence:
120815- Meeting
Lunch Staff Meeting
99.60
12/14/2015 101 -13- 4331 -0000
General Admin
Check Total:
99.60
Vendor: 533
KENDELL DOORS AND HARDWARE, INC
Check Sequence:
51025999
Keys
33.00
12/14/2015 101 -19- 4223 -0000
General Mtn Bldg
Check Total:
33.00
Vendor: 247
DREW KRIESEL
Check Sequence:
November -2015
Building Maint. Services
340.00
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
November -2015
Building General Supplies Exp
164.45
12/14/2015 201 -00- 4245 -0000
SSC Non -Dept
November -2015
Events Program /Class Services
420.00
12/14/2015 201 -00- 4248 -0000
SSC Non -Dept
November -2015
Minnetonka School- Election Service
50.00
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
Check Total:
974.45
Vendor: 482
KUTAK ROCK LLP
Check Sequence:
2114020
General Corporate - October
1,850.00
12/14/2015 101 -16- 4304 -0000
General Prof Svcs
2114021
Personnel - October
740.00
1.2/14/2015 101 -16- 4304 -0000
General Prof Svcs
2114023
Land Use & Development - October
66.00
12/14/2015 101 -18- 4304 -0000
General Planning
2114192
Southshore Center - October
1,184.00
12/14/2015 201 -00 -4304 -0000
SSC Non -Dept
2114578
Minnetonka Country Chub - October
3,663.00
12/14/2015 450 -00- 4302 -0016
Comm It Non -Dept
2114950
Minnetonka CC Financing - October
74.00
12/14/2015 101 -16- 4304 -0000
General Prof Svcs
2115527
Economic Development Authority- October
573.50
12/14/2015 101 -16- 4304 -0000
General Prof Svcs
2116036
MCES Lift Station 18 - October
1,921.50
12/14/2015 611 -00- 4304 -0000
Sewer Non -Dept
Check Total: 10,072.00
Vendor: 259
CLARE T. LINK
Check Sequence:
2015 -39SWD
Traffic Committee Meeting - 11/05/15
187.00
12/14/2015 101 -13 -4400 -0000
General Admin
2015 -40SWD
Traffic Committee Meeting- 11/24/15
187.00
12/14/2015 101 -13- 4400 -0000
General Admin
2015 -41SWD
Park Commission Meeting- 12/08/15
165.00
12/14/2015 101 -53- 4400 -0000
General Recreation
Check Total:
539.00
Vendor: 279
METROPOLITAN COUNCIL (WASTEWA'
Check Sequence:
1049520
Monthly Waste Water Svc
50,765.00
12/14/2015 611 -00 -4385 -0000
Sewer Non -Dept
Check Total: 50,765.00
Vendor: 426
MINNESOTA LANDSCAPE ARBORETUM
Check Sequence:
2015GiftCard
2015 -6 Gift Cards- Adopt -A- Garden Volunteer,,
150.00
12/14/201.5 101 -13- 4331 -0000
General Admin
Check Total:
150.00
Vendor: 306
JULIE MOORE
Check Sequence:
Jan- Dec- 2015Wel
Jan thru Dec Wellness Program Reimbursemer
480.00
12/14/2015 101 -1.3- 4101 -0000
General Admin
Check Total:
480.00
Vendor: 463
MTI DISTRIBUTING INC.
Check Sequence:
1044445 -00
Mower Parts
58.36
12/14/2015 101 -32- 4221 -0000
General Pub Works
1044606 -00
Mower Parts
39.44
12/14/2015 101 -32- 4221 -0000
General Pub Works
Check Total:
97.80
Vendor: 313
MICHELLE THAO NGUYEN
Check Sequence:
November -2015
Mileage - November
101.02
12/14/2015 101 -15- 4331 -0000
General Fin
Check Total:
101.02
Vendor: 319
NORTH STAR PUMP SERVICE
Check Sequence:
4752
Rebuil Pump - Edgewood Lift Station 95
2,525.50
12/14/2015 611 -00- 4400 -0000
Sewer Non -Dept
Check Total:
2,525.50
Vendor: 672
NORTHWEST ASSOCIATED CONSULTAI�
Check Sequence:
22113
November Technical Assistance
3,013.10
12/14/2015 450 -00- 4302 -0016
Comm Ir Non -Dept
Check Total:
3,013.10
Vendor: 322
OFFICE DEPOT
Check Sequence:
810601006001
Office Supplies
101.74
12/14/2015 101 -13- 4200 -0000
General Admin
810889939001
Office Supplies Returned
-24.43
12/14/2015 101 -13 -4200 -0000
General Admin
Check Total:
77.31
Vendor: 325
ON SITE SANfTATION -TWIN CITIES
Check Sequence:
177619
Badger Pk -5745 Country Club Rd
53.50
12/14/2015 101 -52- 4410 -0000
General Park Maint
177620
Cathcart Park -26655 W- 62nd ST
53.50
12/14/2015 101 -52- 4410 -0000
General Park Maint
177621
Freeman Park -6000 Eureka Rd
160.50
12/14/2015 101 -52- 4410 -0000
General Park Maint
177622
Silverwood Pk -5755 Covington Rd
53.50
12/14/2015 101 -52- 4410 -0000
General Park Maint
177623
SS Skate -5355 St Albans Bay Rd
53.50
12/14/2015 101 -52- 4410 -0000
General Park Maint
177624
Christmas Lk Rd -5625 Merry Ln
235.40
12/14/2015 101 -52- 4410 -0000
General Park Maint
Check Total:
609.90
Vendor: 329
JEAN PANCHYSITYN
Check Sequence:
Aug- Dec -2015
Aug thru Dee Wellness Expense Reimburseme
200.00
12/14/2015 101 -13- 4101 -0000
General Admin
Aug- Decl5Supply
Aug thru Dec Supplies Expense Reimbursemei
7592
12/14/2015 101 -13 -4245 -0000
General Admin
Aug- Dec2015Mile
Aug thru Dee Mileage Expense Reimburscmen
72.45
12/14/2015 101 -13 -4331 -0000
General Admin
Check Total: 348.37
Vendor: 650
PARK CONSTRUCTION COMPANY - MPL
Check Sequence:
PV #3 &F- P1459 -9'
P.V.# 3 & Final- Project #01459 -99 -2015 Mill,
7,826.12
12/14/2015 404 -00 -4620 -0005
Street Cz Non -Dept
Check Total: 7,826.12
Vendor: 671
POLE PAINTING PLUS, INC.
Check Sequence:
PV #2- 1302925 -06
P.V. #2 - Project # 02925 -06 -2015 Misc Enginee
855.00
12/14/2015 404 -00- 4400 -0000
Street CE Non -Dept
Check Total: 855.00
Vendor: 240
KENNETH POTTS, PA
Check Sequence:
November -2015
Prosectution Monthly Services
2,500.00
12/14/2015 101 -16- 4304 -0000
General Prof Svcs
Check 'Total` 2,500.00
Vendor: 336
PURCHASE POWER
Check Sequence:
P700/SN- 0248679
Acct #8000 -9000- 0743 - 8223 -Refill on 11/02/1
700.00
12/14/2015 101 -13- 4208 -0000
General Admin
13700 /SN- 0248679
Acct 48000 - 9000 -0743- 8223 - Refill on 11 /02/1
2099
12/14/2015 101 -13 -4208 -0000
General Admin
Check Total: 72099
Vendor: 673
BRENDA REDWING
Check Sequence:
DepositRef ind 15
Rental Damage Deposit Refund
100.00
12/14/2015 201 -00- 3410 -0000
SSC Non -Dept
Check Total: 100.00
Vendor: 108
REPUBLIC SERVICES No.894
Check Sequence:
0894- 003955390
Monthly Recycling Svc
9,577.20
12/14/2015 621 -00- 4400 -0000
Recyclin Non -Dept
Check Total: 9,577.20
Vendor: 354
SHOREWOOD TRUE VALUE
Check Sequence:
125947
Hardware
51.27
12/14/2015 101 -32- 4245 -0000
General Pub Works
127126
Pain & Supplies
19.86
12/14/2015 101 -32- 4245 -0000
General Pub Works
127128
Hardware
3.00
12/14/2015 101 -32 -4245 -0000
General Pub Works
127166
Heater
65.96
12/14/2015 601 -00- 4223 -0000
Water Non -Dept
127198
Hardware
29.96
12/14/2015 101 -32- 4245 -0000
General Pub Works
127252
Mailbox Repair
45.43
12/14/2015 101 -32 -4440 -0000
General Pub Works
127281
Starter Cord
7.09
12/14/2015 101 -32- 4245 -0000
General Pub Works
Check Total: 222.57
Vendor: 355
SHRED -N -GO INC
Check Sequence:
51388
Shredded Svc
35.00
12/14/2015 101 -13 -4400 -0000
General Admin
Check Total: 35.00
Vendor: 360
SOUTII LAKE MINNETONKA POLICE DEl
Check Sequence:
December - 2015 -0
Monthly- Operating Budget Exp 89,178.75
12/1.4/2015 101 -21- 4400 -0000
General Police
Check Total: 89,178.75
Vendor: 678
SPRINGSTED INCORPORATED
Check Sequence:
1- Proi00106 -105
Economic Developmnet Assistance -Final Billir 12,108.78
12/14/2015 450 -00 -4720 -0000
Comm Ir Non -Dept
Check Total: 12,108.78
Vendor: 376
THE MULCH STORE
Check Sequence:
18923
Brush Disposal - Nov
140.00
12/14/2015 101 -32- 4400 -0000
General Pub Works
Check Total: 140.00
Vendor: 384
TOTAL PRINTING SERVICES
Check Sequence:
10728
Arctic Fever 2016 -Insert
417.65
12/14/2015 101 -53- 4441 -0000
General Recreation
10728
Newsletters- December
707.65
12/14/2015 101 -13 -4400 -0000
General Admin
10728
Tree Sales -Insert
136.60
12/14/2015 101 -00- 3472 -0000
General Non -Dept
Check Total: 1,261.90
Vendor: 676
TWIN CITY SEED CO.
Check Sequence:
36651
Seed
140.60
12/14/2015 101 -32- 4250 -0000
General Pub Works
36651
Seed
140.60
12/14/2015 101 -52- 4245 -0000
General Park Maint
Check Total:
281.20
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence:
7306
Monthly Bacteria Svc
100.00
12/14/2015 601 -00- 4400 -0000
Water Non -Dept
Check Total:
100.00
Vendor: 390
tiPS
Check Sequence:
YF0671495
Water Sampler
15.48
12/14/2015 601 -00- 4208 -0000
Water Non -Dept
Check Total:
15.48
Vendor: 392
VALLEY -RICH CO. INC.
Check Sequence:
22248
Watermain Break
4,071.13
12/14/2015 601 -00- 4400 -0000
Water Non -Dept
Check Total
4,071.13
Vendor: 421
VERIZON WIRELESS
Check Sequence:
9755499270
Brad's Cell- 612- 865- 3582 -IO /13/15- 11/12/15
47.62
12/14/2015 101 -18- 4321 -0000
General Planning
9755998629
Lift Stations- Acct985338397- 10/22/15 - 11/21/
190.65
12/14/2015 611 -00- 4321 -0000
Sewer Non -Dept
Check Total:
238.27
Vendor: 398
VOYAGER FLEET SYSTEMS INC
Check Sequence:
869293803548
Closing Date - 11/24/15
1,719.39
12/14/2015 101 -32- 4212 -0000
General Pub Works
Check Total:
1,719.39
Vendor: 415
WARNER CONNECT
Check Sequence:
29926945
Monthly Network Maint Services
2,575.00
12/14/2015 101 -19- 4221 -0000
General Man Bldg
Check Total:
2,575.00
Vendor: 401
WASTE MANAGEMENT OF WI -MN
Check Sequence:
6864079- 1593 -9
5735 Ctry Club Rd- Monthly Svc
187.49
12/14/2015 201 -00- 4400 -0000
SSC Non -Dept
6864080 - 1593 -7
24200 Smithtown Rd- Monthly Svc
482.73
12/14/2015 101 -32- 4400 -0000
General Pub Works
Check Total:
670.22
Vendor: 675
WIDMER CONSTRUCTION
Check Sequence:
PV #1- P2925 -06
P.V. #1 -Project #2925 -06 -2015 Water Service
12,554.00
12/14/2015 601 -00 -4400 -0000
Water Non -Dept
Check Total:
12,554.00
Vendor: 327
WINDSTREAM
Check Sequence:
58964707
City Hall
108.15
12/14/2015 101 -19- 4321 -0000
General Mun Bldg
58964707
Public Work
52.43
12/1412015 101 -32- 4321 -0000
General Pub Works
58964707
Boulder Bridge Well
55.12
12/14/2015 601 -00 -4396 -0000
Water Non -Dept
58964707
Badger Well -City of Shorewood
111.94
12/14/2015 601 -00- 4395 -0000
Water Non -Dept
58964707
Badger- Manor- Cathcart Park
162.37
12/14/2015 101 -52- 4321 -0000
General Park Maint
58964707
West Tower -City of Shorewood
55.12
12/14/2015 601 -00 -4321 -0000
Water Non -Dept
Check Total:
545.13
Vendor: 408
WM MUELLER & SONS INC
Check Sequence:
209620
Road Maint
464.00
12/14/2015 101 -32- 4250 -0000
General Pub Works
210210
Road Maint
464.00
12/14/2015 101 -32- 4250 -0000
General Pub Works
Check 'Total:
928.00
Vendor: 409
RICHARD WOODRUFF
Check Sequence:
11182015Meeting
LMC- Meeting on 11/18/15
33.35
12/14/2015 101 -11- 4331 -0000
General Council
Check Total:
3335
Vendor: 411
XCEL ENERGY, INC.
Stmt#478406074
5655 Merry Lane - 10/07/15- 11/05/15
Stmt#480219003
C.11. Svcs - Statement on 11/20/15
Stmt #480219003
P.W. Bldg Svc - Statement on 11/20/15
Stint #480219003
P.W. Street Lights Svc-Statement on- 11/20/15
Stmt #48021.9003
Parks - Statement on 11/20/15
Stmt #480219003
Amesbury Svc - Statement on 11/20/15
Stmt#480219003
Boulder Bridge Svc - Statement 11/20/15
Stmt#480219003
S.E. Area Svc - Statement on 11/20/15
Stmt#480219003
Street Lights - Statement on 11/20/15
Stmt #480745000
5700 County Rd 19 - 10/26/15- 11/24/15
Stint#480745000
5700 County Rd 19 - Unit Light - 10/26/15 -11/2
503.01
Check Total: 11,40793
Vendor: 413
ZEE MEDICAL SERVICE
54062214
First Aid
54161931
First Aid
Check "Total: 275.05
Total for Check Run: 363,567.40
Total ofNumber of 61
Check Sequence
20.80
12/14/2015 101 -52 -4380 -0000
General Park Maint
415.37
12/14/2015 101 -19 -4380 -0000
General Mun Bldg
351.00
12/14/2015 101 -32- 4380 -0000
General Pub Works
4,574.15
12/14/2015 101 -32 -4399 -0000
General Pub Works
822.75
12/14/2015 101 -52- 4380 -0000
General Park Maint
1,002.11
12/14/2015 601 -00- 4394 -0000
Water Non -Dept
1,085.83
12/14/2015 601 -00- 4396 -0000
Water Non -Dept
2,367.96
12/14/2015 601 -00 -4398 -0000
Water Non -Dept
503.01
12/14/2015 611 -00- 4380 -0000
Sewer Non -Dept
31.22
12/14/2015 101 -32- 4399 -0000
General Pub Works
233.73
12/14/2015 101 -32 -4399 -0000
General Pub Works
Check Sequence:
79.85
12/14/2015 101 -32- 4245 -0000
General Pub Works
19520
12/14/2015 101 -32- 4245 -0000
General Pub Works
#3B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accepting Donations for Arctic Fever
Meeting Date: December 14, 2015
Prepared by: Bruce DeJong, Finance Director
Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council.
Background:
Kowalski's has donated $1000 for the Arctic Fever event.This contribution is voluntary in nature and is
available for use towards Arctic Fever events as needed.
The American Legion Post 259 has donated $150 towards the American Girl Doll which is given as a prize
at the Arctic Fever Princess Tea event.
Financial or Budget Considerations: These donations will help to cover expenses of the 2016 Arctic
Fever event that will held the weekend of January 15-17, 2016.
Options:
• Accept the Donations, or
• Reject the Donations
Recommendation/Action Requested: Staff recommends that the donations be accepted, and a thank
you note will be mailed to Kowalski's and the American Legion Post 259.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#3C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Improvements and Authorize Payment for Minnetonka Boulevard
Improvements, City Project 15-05
Meeting Date: December 14, 2015
Prepared by: Paul Hornby, City Engineer
Reviewed by:
Attachments: Resolution
Background:
At the regular meeting of the Council on June 22, 2015, Council approved the expenditure up to$45,000
for the repair of a 700 foot segment of Minnetonka Boulevard between Forest Drive and Ferncroft Drive.
This segment of Minnetonka Boulevard lies within the City of Greenwood and the City of Shorewood,
with the city boundaries generally along the center of the road. The improvement was initiated to
repair frost damage that occurred to a segment of the roadway. The project was proposed as a
cooperative effort with the City of Greenwood, and plans prepared by them with their street projects.
The City of Greenwood has notified staff that the project has been completed and requests the City of
Shorewood reimburse them for 50%of the cost of this repair and indirect costs for engineering design
and construction (approximately 18%of the construction cost).
Financial or Budget Considerations:
The cost of the improvements to Minnetonka Boulevard is as follows:
• Construction costs $75,303.90 x 50%_ $37,651.95
• Indirect costs (Shorewood share) $ 6,777.35
• Total(Shorewood portion) $44,429.30
The amount requested is reasonable for the work completed and within the anticipated budget amount.
Reimbursement to the City of Greenwood is appropriate for the work performed.
Recommendation/Action Requested:
Staff requests Council approve Resolution 15--Accept Improvements and Authorize Final Payment for
the Minnetonka Boulevard Improvements, City Project 15-05. Final payment for the improvements to
the City of Greenwood in the amount of$44,429.30 for the work completed for this cooperative
roadway improvement project is appropriate.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15 -
A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL
PAYMENT FOR MINNETONKA BOULEVARD IMPROVEMENTS
CITY PROJECT 15-05
WHEREAS, on June 22, 2015, the City Council authorized the expenditure of
funds up to the amount of$45,000, for the Minnetonka Boulevard Improvements, City
Project 15-05; and,
WHEREAS, the improvements are a cooperative effort between the Cities of
Shorewood and Greenwood for frost damage repairs to an approximate 700 foot segment
of Minnetonka Boulevard between Forest Drive and Ferncroft Drive; and
WHEREAS, the City of Greenwood has completed the project work and has
requested reimbursement for 50% of the construction cost and related indirect costs for
the improvement; and
WHEREAS, the City Engineer has made final inspection of the project and
recommends acceptance and final payment be made.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said agreement and
authorizes final payment to the City of Greenwood for 50% of the construction costs and
related indirect costs, and all warranties shall commence as of the date of substantial
completion.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of December, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Constructed Improvements and Authorizing Final Payment for the
2015 Pavement Marking Project,City Project 15-04
Meeting Date: December 14, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Final Payment Summary
Background:The City awarded the 2015 Pavement Marking Project, City Project 15-04, to Sir Lines-A-Lot
September 14, 2015. 2015 Pavement Marking Project included the same markings as performed in
previous years, consisting of striping, crosswalks, stop bars and directional pavement messages such as
turn arrows, and parking lots.
Sir Lines-A-Lot has completed the scheduled work in general conformance with the Contract documents
and has requested final payment. The City Engineer has determined that the project is substantially
complete and final payment is appropriate.
Sir Lines-A-Lot has submitted the Minnesota Form IC-134 Withholdings Affidavit and the signed request
for final payment.
A Resolution Accepting Improvements for the 2015 Pavement Marking Project, City Project 15-04, and
Authorizing Final Payment is included for Council consideration of approval.
Financial or Budget Considerations: The quote was awarded to Sir Lines-A-Lot in the amount of
$18,043.60 and the final project construction amount is$15,046.18.
The amount remaining for payment with Payment Request No. 1/Final is$15,046.18.
Recommendation/Action Requested: Staff recommends approval of the Resolution Accepting
Improvements for the 2015 Pavement Marking Project, City Project 15-04, and Authorizing Final
Payment to Sir Lines-A-Lot in the amount of$15,046.18.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15 -
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
2015 PAVEMENT MARKING PROJECT
WHEREAS, on September 14, 2015, the City of Shorewood entered into a contract with
Sir Lines-A-Lot, for City Project 15-04 for the 2015 Pavement Marking Project; and,
WHEREAS, the Contractor has substantially completed the project work and has
requested City acceptance of the project and final payment for the work performed and
documented to date; and,
WHEREAS, the City Engineer has made final inspection of the project and recommends
acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and authorizes final
payment to the Contractor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of December, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
A 5755 Country Club Road
Owner Date: 1*12912015
Shorewood,MN 55331-8926
For Period: gdQ/2O15totO�/2912o1s Request No.: 1 &FINAL
WSV.- Contractor: SirLines-A-Lot
2400 E36th Street
«o Associates, Inc. Minneapolis,MN5540G
Pay Voucher
SHDR'2U15 Pavement Marking Project
Client Contract No.:
Project Mu.:U2925-88
Client Project No.:
1 Original Contract Amount $18,043.60
2 Contract Changes-Addition $0.00
3 Contract Changes-Deduction $0.00
4 Revised Contract Amount $18,043.60
-5 Value Completed to Date $15,046.18
6 Material on Hand $0.00
7 Amount Earned $15,046.18
8 Less Retainage $0.00
9 Subtotal $15,04618
10 Less Amount Paid PrevIously $0.00
11 Liquidated Damages $0.00
12 �AMOUNT DUE THIS PAY VOUCHER NO, 1 & FINAL $15,046.18
1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT,THAT THE
CONTRACT HAS BEEN COMPLETED,THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS
BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH,AND PURSUANT
TO,THE TERMS OF THE CONTRACT|SA8 SHOWN |N THIS FINAL VOUCHER.
Recommended for Approval by; Construction Observer:
VVSB &Associates,Inc.
Approved byContractor:
Sir LJOes-A-Lot City of Shorewood
Specified Contract Completion Date: Da0e�
Project Material Status
Item Item Description Units Unit Price Contract Quantity Current Amount to
No. Quantity to Date Quantity
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
1 2021.501 MOBILIZATION LS $1,000,00 1 1 1 $1,000.00
2 2582-501 PAVT MSSG (LT ARROW)PAINT EACH $30.00 14 15 15 $450.00
3 2582.501 PAVT MSSG(RT ARROW)PAINT EACH $30.00 15 14 14 $420.00
4 12582.501 PAVT MSSG (RT-THRU ARROW)PAINT EACH $45.00 1 1 1 $45.00
5 2582.501 PAVT MSSG(HANDICAPPED,SYMBOL)PAINT EACH I $25.00 6 51 5 $125.00
6 2582.501 PAVT MSSG (BIKE SYMBOL)PAINT EACH $40.00 17 17 17 $680.00
7 2582.502 4"SOLID LINE WHITE-PAINT L F $0.06 54000 54745 54745 $3,284.70
8 2582,502 12"SOLID LINE WHITE-PAINT L F $2.10 510 502 502 $1,054.20
9 2582.502 24"SOLID LINE WHITE-PAINT L F $2.60 450 407 407 $1,058.20
10 2582.502 4"BROKEN LINE WHITE-PAINT L F 1 $0,06 60 120, 120 $7.20
11 2582.502 4"SOLID LINE YELLOW-PAINT L F $0.06 1600 1660 1660 $99.60
12 2582.502 24"SOLID LINE YELLOW-PAINT L F $2.60 80 71 71 $184.60
13 2582.502 4"DOUBLE SOLID LINE YELLOW-PAINT L F $0.121 45000 38409 38409 $4,609.08
14 2582.503 CROSSWALK MARKING-PAINT S F $2.251 16001 900, 900 $2,025.00
Totals For Section SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT: $16,042.58
SCHEDULE B-GREENWOOD PAVEMENT MARKING PROJECT
15 12582.50214"DOUBLE SOLID LINE YELLOW-PAINT L F $0.121 39001 01 01 $0.00
Totals For Section SCHEDULE B-GREENWOOD PAVEMENT MARKING PROJECT: $0.00
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
16 12582.50214"BROKEN LINE YELLOW-PAINT IL 1 $0.061 7001 601 60 $3.60
Totals For SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT: $3,60
Project Totals: $15,046.18
Project Payment Status
Owner: City of Shorewood
Client Project No.:
Client Contract No.:
Project No.: 02925-00
Contractor: Sir Lines-A-Lot
Contract Changes
I No. IType Date Description JAmount
I Change Order T MOO
avment Summa
No. From To Date Payment Total Retainage Total Total Work Total Work
Date Payment Per Retainage Payment+ Certified Per Certified
Payment Retainage Payment
& 9116/2015 10/2912015 $15,046.18 $15,046.18 $0.00 $0.00 $15,046.18 $15,046.18 $15,046.18
FINAL I I
Payment Totals: 1 $15,046.181 1 MOO $15,646.181 $15,046.18
Project.Summary
Material On Hand: $0.00
Total Payment to Date* $15,046.18 Original Contract: $18,043.60
Total Retainage: $0.00 Contract Changes. $0.00
Total Amount Earned: $15,046.18 Revised Contract: $18,043.60
Owner: City of Shorewood Date: 10129/2015
5755 Country Club Road
;!KSB Shorewood, MN 55331-8926
For Period: 9/1612015 to 1012912015 Request No.: 1 &FINAL
Contractor: Sir Lines-A-Lot
2400 E 26th Street
Associales, 111c, Minneapolis,MN 55406
Pay Voucher
SHOR-2015 Pavement Marking Project
Client Contract No.:
Project No.:02925-00
Client Project No.:
Project Summary
I Original Contract Amount $18,043.60
2 Contract Changes-Addition $0.00
3 Contract Changes-Deduction $0.00
4 Revised Contract Amount $18,043.60
5 Value Completed to Date $15,046.18
6 Material on Hand $0.0-0
7 Amount Earned $15,046.18
8 Less Retainage $0.00
9 Subtotal $15,046.18
10 Less Amount Paid Previously $0.00
11 Liquidated Damages $0.00
12 AMOUNT DUE THIS PAY VOUCHER NO, I & FINAL $15,046.181
1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT,THAT THE
CONTRACT HAS BEEN COMPLETED,THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS
BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH, AND PURSUANT
TO,THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by: Construction Observer:
WSI3&Associates, Inc.
Approved by Contractor: Approved by Owner:
Sir Lines-A-Lot City of Shorewood
Specified Contract Completion Date: Date:
Comment:
Project Material Status
Item Item Description Units Unit Price Contract Quantity Current Amount to
No. I I Quantity to Date Quantity 1
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
1 2021.501 MOBILIZATION LS $1,000.00 1 1 1 $1,000.00
2 2582.501 PAVT MSSG (LT ARROW)PAINT EACH $30.00 14 15 15 $450.00
3 2582.501 PAVT MSSG (RT ARROW)PAINT EACH $30.00 15 14 14 $420.00
4 2582.501 PAVT MSSG(RT-THRU ARROW)PAINT EACH $45.00 1 1 1 $45.00
5 12582.501 PAVT MSSG (HANDICAPPED SYMBOL)PAINT EACH I $25.001 6 51 5 $125.00
6 2582.501 PAVT MSSG (BIKE SYMBOL)PAINT EACH $40.00 17 17 17 $680.00
7 2582.502 4"SOLID LINE WHITE-PAINT L F $0.06 54000 54745 54745 $3,284.70
8 2582.502 12"SOLID LINE WHITE-PAINT L F $2.10 510 502 502 $1,054,20
9 2582.502 24"SOLID LINE WHITE-PAINT L F $2.60 450 407 407 $1,058.20
10 2582.502 4" BROKEN LINE WHITE-PAINT L F $0,06 60 1201 120 $7.20
11 2582.502 4"SOLID LINE YELLOW-PAINT L F $0.06 1600 1660 1660 $99.60
12 2582.502 24"SOLID LINE YELLOW-PAINT L F $2.60 80 71 71 $184.60
13 2582.502 4"DOUBLE SOLID LINE YELLOW-PAINT L F $0.121 45000 38409 38409 $4,609.08
14 2582.503 CROSSWALK MARKING-PAINT S F $2.251 1600 900 900 $2,025.00
Totals For Section SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT: $15,042.58
SCHEDULE B -GREENWOOD PAVEMENT MARKING PROJECT
214" DOUBLE SOLID LINE YELLOW-PAINT IL 1 $0.121 39001 01 0 $0.00
Totals For Section SCHEDULE B-GREENWOOD PAVEMENT MARKING PROJECT. $0.00
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
16 12582.50214"BROKEN LINE YELLOW-PAINT 1L F 1 $0.061 7001 601 - 60 $3.60
Totals For SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT: $3.60
Project Totals: $15,046.18
Project Payment Status
Owner: City of Shorewood
Client Project No.:
Client Contract No.:
Project No.: 02925-00
Contractor: Sir Lines-A-Lot
Contract Changes
No. Type JDate Idescription Amo
Change Order Totals,Junt
I $0.00
Pa meat Summary
No. From To Date Payment Total Retainage Total Total Work Total Work
Date Payment Per Retainage Payment+ Certified Per Certified
Payment Retainage Payment
& 9/1612015 10/29/2015 $15,046.18 $15,046.18 $0.00 $0.00 $15,046.18 $15,046.18 $15,046,18
FINAL I I l
Payment Totals: 1 $15,046.181 1 $0.001 $15,046.181 $15,046.18
Project Summary
Material On Hand: $0,00
Total Payment to Date: $15,046.18 Original Contract, $18,043.60
Total Retainage, $0.00 Contract Changes: $0.00
Total Amount Earned: $15,046.18 Revised Contract: $18,043.60
Owner: City of Shorewood Date: 10129/2015
5755 Country Club Road
Shorewood, MN 55331-8926
WSB For Period: 9/1612015 to 10129/2015 Request No.: I &FINAL
Contractor: Sir Lines--A-Lot
ANESIMEML 2400 E 26th Street
Asvwiaic,, hic, Minneapolis, MIN 55406
Pay Voucher
SHOR-2015 Pavement Marking Project
Client Contract No.:
Project No.:02925-00
Client Project No.:
Project Summary
1 Original Contract Amount $18,043.60
2 Contract Changes-Addition $0,00
3 Contract Changes-Deduction $0.00
4 Revised Contract Amount $18,043,60
5 Value Completed to Date $15,046.18
6 Material on Hand $0.00
7 Amount Earned $15,046.18
8 Less Retai:nage $0.00
9 Subtotal $15,046.18
Less Amount Paid Previously $0.00
11 Liquidated Damages $0.00
12 AMOUNT DUE THIS PAY VOUCHER NO. 1 &FINAL $15,046.18
1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT,THAT THE
CONTRACT HAS BEEN COMPLETED,THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS
BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH,AND PURSUANT
TO,THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by: Construction Observer:
WSB &Associates,Inc.
Approved by Contractor: Approved by Owner:
Sir Lines-A-Lot City of Shorewood
Specified Contract Completion Date: Date:
Comment:
Project Material Status
Item Item ription Units lUnit Price Contract Quantity Current Amount to
.No. � it I Quantity to Date Quantity Date
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
1 202�1.501 MOBILIZATION LS $1,000.00 1 1 1 $1,000.00
2 2582.601 PAVT MSSG (LT ARROW)PAINT EACH $30.00 14 15 15 $450.00
3 2582.501 PAVT MSSG (RT ARROW)PAINT EACH $30.00 15 14 14 $420.00
4 2582.501 PAVT MSSG (RT-THRU ARROW)PAINT EACH' $45.00 1 1 1 $45.00
5 12582.501 PAVT MSSG (HANDICAPPED,SYMBOL)PAINT EACH 1 $25.00 6 51 5 $125.00
6 2582.501 PAVT MSSG (BIKE SYMBOL) PAINT EACH $40.00 17 17 17 $680.001
7 2582.502 4"SOLID LINE WHITE-PAINT L F $0.06 54000 54745 54745 $3,284.70
8 2582.502 12"SOLID LINE WHITE-PAINT L F $2.10 510 502 502 $1,054.20
9 2582.502 24"'SOLID LINE WHITE-PAINT L F $2.60 450 407 407 $1,058.20
10 2582.502 4"'BROKEN LINE WHITE-PAINT L F $0.06 60 1201 120 $7.20
11 2582,502 4"SOLID LINE YELLOW-PAINT L F $0,06 1600 1660 1660 $99.60
12 2582.502 24"SOLID LINE YELLOW-PAINT L F $2,60 80 71 71 $184.60
13 2582.502 14"DOUBLE SOLID LINE YELLOW-PAINT L F $0.121 45000 38409 38409 $4,609.08
14 12582.5031 CROSSWALK MARKING-PAINT S F $2.251 1600, 900 900, $2,025.,00
Totals For Section SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT:1$15,042.58
SCHEDULE B-GREENWOOD PAVEMENT MARKING PROJECT
15 12582.50214"DOUBLE SOLID LINE YELLOW-PAINT JL 1 $0.121 39001 01 01 $6.00
Totals For Section SCHEDULE B-GREENWOOD PAVEMENT MARKING PROJECT:1 $0-00
SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT
16 12582.502]4"BROKEN LINE YELLOW-PAINT ILF 1 $0.061 7001 630 60 $3.60
Totals For SCHEDULE A-SHOREWOOD PAVEMENT MARKING PROJECT: $3.60
Project Totals: $15,046.18
Project Payment Status
Owner:City of Shorewood
Client Project No.:
Client Contract No.:
Project No.:02925-00
Contractor: Sir Lines-A-Lot
Contract Changes
No. IType I Date IDescription JAmount
Change Order Totals: s0-001
avment Summa
No. From To Date Payment Total Retainage Total Total Work Total Work
Date Payment Per Retainage Payment+ Certified Per Certified
Payment Retainage Payment
& 9/1612015 10/29/2015 $15,046.18 $15,046.18 $0.00 $0.00 $15,046.18 $15,046.18 $15,046.18
FINAL.I Payment Totals: 1 $15,046.181 $0.001 $15,046.181 1 $=15:,=04618
Project Summary
Material On Hand: $0.00
Total Payment to Date: $15,046.18 Original Contract: $18,043.60
Total Retainage: $0.00 Contract Changes: $0.00
Total Amount Earned: $15,046.18 Revised Contract: $18,043.60
#3E
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: TH 7/Christmas Lake Road Traffic Signal Re-Painting Project, City Project 15-07 -
Change Order No. 1
Meeting Date: December 14, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Change Order No. 1
Background:The City awarded the TH 7/Christmas Lake Road Traffic Signal Re-Painting Project, City
Project 15-07, to Pole Painting Plus, Inc. September 28, 2015.The project included re-painting the traffic
signal located at the intersection of TH7 and Christmas Lake Road dark bronze under a cooperative
maintenance agreement between the City of Shorewood and the City of Greenwood.
Change Order No. 1 includes additional costs and time to prepare, prime, and paint two pedestrian
crossing signals located near the Minnewashta Elementary School.
Financial or Budget Considerations: The project construction contract as bid was awarded by the
Council in the amount of$11,900.00. Change Order No. 1 will increase the contract$900.00 to
$12,800.00.
Recommendation/Action Requested: Staff recommends approval of the enclosed Resolution 15-
Approving Change Order No. 1.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15 -
A RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE
TH 7/ CHRISTMAS LAKE ROAD TRAFFIC SIGNAL RE-PAINTING PROJECT
CITY PROJECT 15-07
WHEREAS, on September 28, 2015, the City of Shorewood entered into a contract with
Pole Painting Plus, Inc., for City Project 15-07 for the TH 7 / Christmas Lake Road Traffic Signal
Re-Painting Project; and,
WHEREAS, Change Order No. 1 will increase the project construction cost in the
amount of$900.000, from the current contract amount of$11,900.00 to $12,800.00.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby approves Change Order No. 1 in the increased contract amount of
$900.00.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of December, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
CHANGE ORDER NO. 1
2015 TH7/Christmas Lake Road Traffic Signal Re-Painting Project November 18,2015
CITY OF SHOREWOOD,MN
WSB PROJECT NO.2925-06
OWNER: CONTRACTOR:
CITY OF SHOREWOOD POLE PAINTING PLUS,INC.
5755 COUNTRY CLUB ROAD 8101 102ND STREET NE
SHOREWOOD,MN 55331 MONTICELLO,MN 55362
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
Prepare, prime, and paint two pedestrian crossing signals located near the elementary school.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY,SHAPE,OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE: $11,900.00 ORIGINAL CONTRACT TIME: 12/1/2015
PREVIOUS CHANGE ORDERS: $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: NONE
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $11,900.00 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 12/1/2015
NET INCREASE OF THIS CHANGE ORDER: $900.00 NET INCREASE OF CHANGE ORDER: NONE
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $12,800.00 CONTRACT TIME WITH APPROVED CHANGE ORDERS: 12/1/2015
RECOMMENDED BY: APPROVED BY:
PAUL HORNBY, PE,SR. PROJECT MANAGER CONTRACTOR SIGNATURE
WSB&ASSOCIATES, INC. POLE PAINTING PLUS, INC.
ENGINEER CONTRACTOR
APPROVED BY:
CITY ENGINEER CITY ADMINISTRATOR
DATE DATE
K:102925-06012015 TH 7 Christmas Lake Rd Signal PaintinglConstructionl
Page 1 of 2 2925-06 pole paint C01 111815CO 2
CHANGE ORDER NO. 1
2015 TH7/Christmas Lake Road Traffic Signal Re-Painting Project NOVEMBER 18,2015
CITY OF SHOREWOOD, MN
WSB PROJECT NO.2925-06
ADDED ITEMS
Item No. Mat.No. Description Qty Unit Price Extended Amount
Prepare, prime,and re-paint EVP Pole 2 EACH $450.00 $900.00
TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $900.00
DELETED ITEMS
Item No. Mat.No. Description Qty Unit Price Extended Amount
TOTAL DELETED ITEMS CHANGE ORDER NO. 1 $0.00
KM2 9 2 5-06 012 015 TH 7 Christmas Lake Rd Signal PaintinglConstructioM
Page 2 of 2 2925-06 pole paint C01 111815CO 2 Detail
#3F
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Constructed Improvements and Authorizing Final Payment for the
2015 Mill and Overlay Improvement Project,City Project 15-02
Meeting Date: December 14, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Final Payment Summary
Background:The City awarded the 2015 Mill and Overlay Improvement Project, City Project 15-02,to
Park Construction Company June 8, 2015. 2015 Mill and Overlay Improvement Project included Chaska
Road, Mayflower Road, McKinley Court, and Murray Hill Road.
Park Construction Company has completed the scheduled work in general conformance with the
Contract documents and has requested final payment. The City Engineer has determined that the
project is complete and final payment is appropriate.
Since there is one Council meeting in December, Park Construction Company will be submitting the two-
year Maintenance Bond, Minnesota Form IC-134 Withholdings Affidavit, lien waivers and the signed
request for final payment and staff will hold payment until the paperwork is received and in proper
order.
A Resolution Accepting Improvements for the 2015 Mill and Overlay Improvement Project, City Project
15-02, and Authorizing Final Payment is included for Council consideration of approval.
Financial or Budget Considerations: The 2015 Capital Improvement Plan budget includes$215,000 in
the Street Reconstruction Fund for road maintenance for bituminous mill and overlays. The bid
awarded to Park Construction Company with a total of$195,206.00 and the final project construction
amount is$156,522.33.
The amount remaining for payment with Payment Request No. 3/Final is$7,826.12.
Recommendation/Action Requested: Staff recommends approval of the Resolution Accepting
Improvements for the 2015 Mill and Overlay Improvement Project, City Project 15-02 and Authorizing
Final Payment to Park Construction Company in the amount of$7,826.12.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15 -
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
2015 MILL AND OVERLAY IMPROVEMENT PROJECT
CITY PROJECT 15-02
WHEREAS, on June 8, 2015, the City of Shorewood entered into a contract with Park
Construction Company, for City Project 15-02 for the 2015 Mill and Overlay Improvement
Project; and,
WHEREAS, the Contractor has completed the project work and has requested City
acceptance of the project and final payment for the work performed and documented to date; and,
WHEREAS, the City Engineer has made final inspection of the project and recommends
acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and authorizes final
payment to the Contractor, and all warranties shall commence as of the date of substantial
completion, September 4, 2015.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of December, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3G
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Constructed Improvements and Authorizing Final Payment for the
2015 Water Service Improvement Project,Schedule A—6025 Eureka Road
Meeting Date: December 14, 2015
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Final Payment Summary
Background:The City awarded the 2015 Water Service Improvement Project, Schedule A—6025 Eureka
Road,to Widmer Construction October 13, 2015. Schedule A of the 2015 Water Service Improvement
Project included installation of a new water service by means of directional drill to 6025 Eureka Road.
Widmer Construction has completed the scheduled work in general conformance with the Contract
documents and has requested final payment. The City Engineer has determined that the project is
complete and final payment is appropriate.
Widmer Construction will be submitting the Minnesota Form IC-134 Withholdings Affidavit and the
signed request for final payment. Since there is only one meeting of the Council in December, staff will
retain payment until the final paperwork is submitted and found to be in order.
A Resolution Accepting Improvements for the 2015 Water Service Improvement Project, Schedule A—
6025 Eureka Road, and Authorizing Final Payment is included for Council consideration of approval.
Financial or Budget Considerations: The property owner has petitioned the City to assess this project
and has waived their right to an assessment hearing. Staff will coordinate with the property owner to
establish an assessment rate and repayment period. The bid awarded to Widmer Construction with a
total of$10,764.00 and the final project construction amount is$12,554.00.
The amount remaining for payment with Payment Request No. 1/Final is$12,554.00.
Recommendation/Action Requested: Staff recommends approval of the Resolution Accepting
Improvements for the 2015 Water Service Improvement Project, Schedule A—6025 Eureka Road and
Authorizing Final Payment to Widmer Construction in the amount of$12,554.00.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 15 -
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
2015 WATER SERVICE IMPROVEMENT PROJECT
SCHEDULE A—6025 EUREKA ROAD
WHEREAS, on October 13, 2015, the City of Shorewood entered into a contract with
Widmer Construction Company, the 2015 Mill and Overlay Improvement Project, Schedule A—
6025 Eureka Road; and,
WHEREAS, the Contractor has completed the project work and has requested City
acceptance of the project and final payment for the work performed and documented to date; and,
WHEREAS, the City Engineer has made final inspection of the project and recommends
acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and authorizes final
payment to the Contractor, and all warranties shall commence as of the date of substantial
completion, November 17, 2015.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th
day of December, 2015.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
Owner: City of Shorewood MN Date: December 8,2015
WSB For Period: 09/30/15 to 12/08/15 Request No.: 1
ANAININIMM
, .n.,t1e„JnC. Contractor: Widmer Construction
PAY VOUCHER
2015 WATER SERVICE IMPROVEMENT PROJECT
CITY OF SHOREWOOD, MN
WSB PROJECT NO.2925-06
SUMMARY
1 Original Contract Amount $ 10,764.00
2 Work Order-Addition $ 1,358.00
3 Work Order-Deduction $ 0.00
4 Revised Contract Amount $ 12,122.00
5 Value Completed to Date $ 12,554.00
6 Material on Hand $ 0.00
7 Amount Earned $ 12,554.00
8 Less Retainage 0% $ 0.00
9 Subtotal $ 12,554.00
10 Less Amount Paid Previously $ 0.00
11 AMOUNT DUE THIS PAY VOUCHER NO. 1 $ 12,554.00
Recommended for Approval by:
WSB&ASSOCIATES,INC.
Project Manager/Engineer
Approved by Contractor: Approved by Owner:
Widmer Construction CITY OF SHOREWOOD,MN
Specified Contract Completion Date: Date:
November 30,2015
KM925-06012015 Water SetviceslConstr VoM
Pagel of 2 PV1 120815VO 1 Cover
PROJECT PAYMENT STATUS
OWNER: CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925-06
CONTRACTOR: WIDMER CONSTRUCTION
WORK ORDERS
No. Date Description Amount
1 11/18/15 EXTRA WORK NEEDED TO REBUILD TRAIL $708.00
2 11/18/15 UPSIZE FROM 1" TO 1.25" SERVICE $650.00
Total Change Orders $1,358.00
PAYMENT SUMMARY
Current Total Total Amount
No. From To Payment Retainage Earned
1 09/30/15 12/08/15 $12,554.00 $0.00 $12,554.00
Material on Hand $0.00
Total Payment to Date $12,554.00 Original Contract $10,764.00
Total Retainage to Date $0.00 Work Orders $1,358.00
Total Amount Earned to Date $12,554.00 Revised Contract $12,122.00
K:102925-06012015 Water ServiceslConstructionl
PV1 120815VO 1 Summary
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#3H
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: AFSCME Negotiations
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
Attachments:
Background
This is the second year of a 2 year agreement that provides for negotiations on the City contribution for
health and other insurances as the only item on the table. We met twice with representatives of the
Union and with all employees to select this year's coverage. Each employee has a different profile and
pays a unique premium in that we are an age tiered plan.The average increase for health, long term and
short term coverage is just above$50.00 per month for employees electing dependant coverage.
We have a tentative agreement with AFSCME for a $50.00 increase in 2016 as described above and I am
recommending that be approved for the AFSCME bargaining unit.This is consistent with 2016 budgeted
funds.
All other terms and conditions of the 2015/2016 contract remain unchanged.
Council Action:
A motion approving a $50.00 per month increase in 2016 for the AFSCME bargaining unit employee's
health, long term, and short term benefits.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#5A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Report by Representative Deborah Zorn on the Lake Minnetonka Conservation
District activities
Meeting Date: December 14, 2015
Prepared by: Jean Panchyshyn
Background:
Lake Minnetonka Conservation District (LMCD) representative Deborah Zorn has indicated she will
provide an update on the following LMCD topics:
Findings of U of MN Survey of Lake Minnetonka stakeholders
Update on Strategic Plan
Other items
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
6A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Public Hearing: Drainage /Utility Easement Vacation
Location: 6035 Galpin Lake Road
Meeting Date: December 14, 2015
Prepared by: Brad Nielsen, Planning Director
Attachment: See Item #8D
Background:
See Item #8D — This public hearing needs to be discussed in conjunction with Item #8D. The background
information for Item #6A is included in #8D.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership. Page 1
7A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, DECEMBER 8, 2015 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Stelmachers and VassarCity Council
Liaison Siakel; Administrative Assistant Grout
Absent: Commissioner Dietz and Commissioner Gooch-Hartmann
B. Review Agenda
Stelmachers moved to approve the agenda as written. Vassar seconded the motion. Motion
carried 3-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 13, 2015
Mangold moved to approve the minutes of the October 13, 2015 meeting as amended: Top of
Page 2, member of the audience change to Lacrosse Representative. Stelmachers seconded the
motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. ARCTIC FEVER – FIREWORKS AT FREEMAN PARK
Jeremy Norman, representing Arctic Fever discussed the possibility of having fireworks at the
next Arctic Fever celebration. He stated it would be a very good draw. He discussed the cost
and noted they are $2500 short of the amount needed. He stated there would be additional traffic
controls needed. He stated they would be shot off around 5:15 – 5:30 pm. Vassar asked how
many viewers would be anticipated. Norman replied 800-1200 would be anticipated.
Mangold asked if there is lighting on the parking lot. Norman stated that would be why traffic
control officers are needed.
Vassar asked if any organizations would need to know about the fireworks. Norman stated for
sure, the retirement community would need to be notified.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 8, 2015
3
PAGE 2 OF
Siakel asked if the City has made a donation toward the event. Grout stated the City donated
$2,000. Siakel asked that the Council be kept updated on the fundraising efforts, and this could
certainly be brought back to the Council should more money be needed.
5.REVIEW MEETING WITH CHANHASSEN REGARDING CATHCART PARK
Mangold discussed the feedback from the Chanhassen Park Board.
Stelmachers indicated they didn’t want to pay any money toward upkeep of the park. They stated they
are struggling to meet their budget.
Siakel stated they didn’t appear to know what to do with our request and suggested we request help
with the future perimeter trail.
Mangold stated we should get a cost for the trail and ask Chanhassen to put it on their CIP for the
same year that we do. Vassar stated we would also need to determine if such a trail would meet their
standards. Stelmachers stated they would probably have more of a vested interest.
Mangold stated we should move as quickly as possible to get the cost information and trail concept
design. He recommended staff get this information for a future meeting.
6. DETERMINE LIAISONS FOR COUNCIL MEETINGS
Council meeting liaisons were discussed.
January – Mangold
February - Hartmann
March – Vassar
April – Dietz
7. EAGLE SCOUT PROJECTS
Mangold reviewed a list of Eagle Scout projects. A staff memo was provided discussing a request from
Andrew Gillespie for an Eagle Scout project. Siakel stated we don’t have anything that honors any
residents who have served. She suggested a “Buy a Brick” program at Badger Park or the flagpole idea
would also be a possibility. The flagpole could kick off the entire program. Siakel asked if Gillespie is
from the Silverwood Park area. Grout stated she was unaware if he was.
Mangold stated the only problem he sees is the timing of an Eagle Scout project. He stated he would like to
have the scout attend a meeting and discuss the details of his proposal. Grout stated she would find out if
he could attend the January meeting.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 8, 2015
3
PAGE 3 OF
8. NEW BUSINESS
None
9. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Siakel updated the Commission on recent City Council actions.
B. Staff
No report.
10. ADJOURN
Stelmachers moved, Vassar seconded, to adjourn the Park Commission Meeting of December 8, 2015 at
7:26 p.m. Motion carried 3-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, DECEMBER 1, 2015 7:00 P.M.
MINUTES
CALL TO ORDER
Vice-Chair Davis called the meeting to order at 7:02 P.M.
ROLL CALL
Present: Chair Geng; Vice-Chair Davis; Commissioners Bean, Johnson and Maddy; Planning
Director Nielsen; and, Council Liaison Woodruff
Absent: None
APPROVAL OF AGENDA
Commissioner Bean asked that Item 2 and Item 3 be discussed before Item 1.
Bean moved, Maddy seconded, approving the agenda for December 1, 2015, as amended. Motion
passed 5/0.
APPROVAL OF MINUTES
November 17, 2015
Maddy moved, Bean seconded, approving the Planning Commission Meeting Minutes of November
17, 2015, as presented. Motion passed 5/0.
Discussion moved to Item 2 on the agenda.
1. PUBLIC HEARING – REVISED CONCEPT PLAN AND DEVELOPMENT STAGE
PLANS – MINNETONKA COUNTRY CLUB PLANNED UNIT DEVELOPMENT
Applicant: Mattamy Homes
Location: 24575 Smithtown Road
This was discussed after Item 3 on the agenda.
Vice-Chair Davis opened the Public Hearing at 7:16 noting the procedures used in a Public Hearing. She
explained the Planning Commission is comprised of residents of the City of Shorewood who are serving
as volunteers on the Commission. The Commissioners are appointed by the City Council. The
Commission’s role is to help the City Council in determining zoning and planning issues. One of the
Commission’s responsibilities is to hold public hearings and to help develop the factual record for an
application and to make a non-binding recommendation to the City Council. The recommendation is
advisory only. She stated this evening the Planning Commission is going to consider a revised concept
plan and Development Stage plans for the Minnetonka Country Club (MCC) Planned Unit Development
(PUD) for Mattamy Homes, 24575 Smithtown Road.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 2 of 19
She noted that due to the size and complexity of this project and the issues that still need to be resolved
staff has recommended that this Hearing be continued to the Commission’s January 5, 2016, meeting. She
anticipates the Commission will make a recommendation that evening.
She asked that those in the audience wishing to speak keep their comments as short as possible and to not
repeat points that have already been made.
Vice-Chair Davis stated she assumes the Planning Commission will comment on this during its January 5
meeting. Director Nielsen clarified he thought the Commission should comment on things that they
thought may have been missed after the Public Testimony portion of this Hearing is closed.
Director Nielsen explained that in October 2015 the City adopted a resolution (No. 15-073) approving a
concept plan for Mattamy Homes to redevelop the MCC property as a residential PUD consisting of up to
140 single-family homes. The project consisted of traditional single-family residential and age-targeted
single-family residential. The developer has since submitted an application for the second stage of the
review process – the Development Stage.
Since then the developer was approached by the owner (Venero) of an adjoining property on the west side
of the Mattamy site to purchase the back portion of that property along Seamans Drive for inclusion into
the Mattamy project. That coupled with the loss of one age-targeted unit due to tree preservation has
brought the total number of units for the project to 142, 39 age-targeted units and 103 traditional homes.
The current application includes a request for a revision to the original concept plan. The City Attorney
has stated that because the change to the concept plan does not have a significant impact on the overall
development the PUD process does not have to be restarted from the beginning.
Director Nielsen stated the Commission has been provided with three staff reports regarding issues
associated with the Development Stage plans. They are: a planning report from him regarding the
Development Stage plans, a memorandum from Northwest Associated Consultants (NAC) that addresses
natural resource and trail issues, and a letter from the City Engineer that addresses engineering
(transportation and utilities) issues. The memo from NAC and the Engineer’s report are quite technical in
nature so he will not go through them in detail. The planning report is more about policy.
He explained that for the Commission’s January 5 meeting he hopes that the issues raised in the reports
would be resolved and that a punch list would have been created of items that would be included on
revised plans for the Final Plan Stage and items that would be included in the development agreement.
t
With regard to natural resources, Nielsen explained he memorandum from NAC addresses natural
resource issues such as wetland protection, tree preservation and landscaping, and treatment of the open
space portions of the site. Following are the issues he thought were worth highlighting.
1. Public Open Space – The developer has chosen to include two small areas along the west side of
the proposed trail that would have a maintained turf. He displayed and highlighted aspects of that
Plan. In the Concept Stage of the process, it was recommended that the public open space areas
would be natural and low-maintenance. The City chose not to acquire park land because there is
Badger Park to the east of the site and Freeman Park to the west of it. Those two areas would be
for the benefit of residents living on the redeveloped site. If the City is agreeable to this design,
the development agreement for the PUD should include provisions for the homeowners
association (HOA) and declaration of covenants for the HOA to be responsible for
maintenance/mowing of those areas.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 3 of 19
2. Tree Preservation and Landscaping –The developer’s plan for tree replacement includes planting
of “street trees” along all streets in the development. These are trees that would be planted in the
boulevard areas of the public right-of-way (ROW). They would be located just in from the curb
and between the street and the sidewalk where there is sidewalk. Although staff is in agreement
that the overall effect of the design can be quite desirable, they are concerned about adding the
potential liability of new trees in the public ROW. The developer has agreed to include provisions
in the development agreement stating that the HOA would be responsible for maintenance of
street trees. The NAC has recommended that there be a variety of tree types planted. From the
beginning, the intent has been to maintain as much vegetation as possible around the perimeter of
the entire site. Buckthorn, an invasive species, currently helps screen the site and the City usually
asks a developer to remove it from a site. There has been discussion about possibly removing the
buckthorn after the new landscaping has been established. There are a couple of homes across
from the end of the cul-de-sac close to the street where the developer would provide landscaping.
3. Renewable Energy Resource Opportunities – One issue not addressed in the NAC report (but
flagged early on in the review process) is the identification of renewable energy resource
opportunities. The City has contracted with energy consultant Great Plains Institute to do a
“Shorewood Renewable Energy Analysis” which sets forth recommendations relative to
alternative energy possibilities in Shorewood. Solar power appears to warrant some
consideration. The Great Plains report makes several recommendations as to how Shorewood’s
development regulations might be amended to address solar energy. Following are those most
pertinent to the MCC project.
A. Solar gardens – The Great Plains report states: “There may be opportunity for a moderately
sized solar garden within the golf course, but until the site is finalized and the city retains
ownership of the wetland area, it cannot be determined how much solar is available at this
time. Other considerations will include complications associated with building on or near a
wetland and the proximity of utility infrastructure with adequate capacity to interconnect
with such a solar development.”
While this recommendation may have merit, it requires further study. The City will have to
determine whether such a use fits in the natural open space areas to be acquired. Questions
about who builds, who owns, and who maintains the installation must be answered. In
previous discussions of solar gardens, the issue of security was also raised. These questions
need not be answered at this time. What is known is that the land would be public and
available should the City decide to pursue that as an option.
B. Zoning Issues – Great Plains has recommended the following possible zoning provisions that
could be incorporated into the development agreement for the PUD
1. Early on the developer agreed to not include provisions in the declaration of protective
covenants for the project that would preclude either roof-mounted or ground-mounted
solar installations within the development.
2. Add solar equipment as allowable accessory uses in the development.
3. Allow solar equipment to extend 3-4 feet above the peak of the roofs, either by right, or
through a conditional use process. This one deserves close scrutiny from the standpoint of
need and aesthetics. Prior to the next Planning Commission meeting, staff will attempt to
find actual photos of such installations.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 4 of 19
4. Allow solar equipment to encroach into required setbacks. The Code does allow certain
encroachments (e.g., roof eaves, chimney chases and so forth) two feet into required
setbacks. This same exception could be considered for solar equipment. The setback
requirement for swimming pools in rear yards is 60 percent of the required rear yard
setback. This could also apply to solar installations.
5. Accessory structures are currently limited to 15 feet in height. The Great Plains report
suggests going to 20 feet for ground-mounted solar equipment. Accessory buildings may
actually exceed 15 feet (the measurement is taken from grade to the mid-point between
the eave and the peak). Therefore, 20 feet for solar equipment may be appropriate.
6. The report suggests possibly having hardcover exemptions for solar equipment.
7. The report suggests the use of “solar easements” that would preclude one homeowner
from preventing solar access on his neighbor’s property. This becomes a matter of
balancing conflicting interests. Just as the creation of ponding areas or wetland mitigation
conflicts with tree cover, solar access can affect the ability to plant or even preserve trees.
There needs to be further philosophical and legal discussion about this.
In the past the City has used a PUD process as a spring board for eventual amendments to zoning
regulations that become applicable to all properties in Shorewood.
With regard to land use, Nielsen had the following to say.
1. Concept Plan Revision – Nielsen reiterated that the owner (Venero) of an adjoining property had
approached the developer about buying the rear portion of his property along Seamans Drive and
incorporating the land into the MCC development. This necessitates a revision to the approved
Concept Plan that results in a net increase of two lots. The City Attorney has advised that “….this
parcel addition is not a material modification to the concept plan approved. The development
stage plan application is in substantial conformity to the plan approved.”
At this time not enough is known about how this proposal would leave the remainder of the
Venero property. Assuming the result is consistent with the R-1A zoning of that property, it is
recommended that the proposed conveyance be processed as a minor subdivision. Depending on
the availability of survey information, this could be scheduled as early as the January 5 Planning
Commission meeting.
2. Residential Mix – The entire MCC project is planned for single-family residential use on lots
ranging in size from 7200 square feet in area, to 43,776 square feet. Assuming the City agrees
with the Venero subdivision, the developer proposes to construct 39 age-targeted units, down one
from the Concept Plan, and 103 traditional homes, for a total of 142 homes. The remainder of the
site, aside from street right-of-way, consists of public and private open spaces. The preliminary
plat for the project includes several outlots. The uses of outlots would be as follows.
Outlot A – mostly wetland; owned and maintained by the homeowners association (HOA)
Outlots B and C – west entry monuments and wetland areas; owned and maintained by the
HOA
Outlot D – orphaned open space; owned and maintained by the HOA
Outlot E – east entry monument; owned and maintained by the HOA
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 5 of 19
Outlot F – public open space, including trail; owned and maintained by the City, except for
one of the east entry monuments and ponds* which would be maintained by the HOA
Outlot G – preserved woodlot; owned and maintained by the City
Outlot H – public open space, storm water ponds, wetland mitigation area and trail; owned
and maintained by the City, except for the ponds* which would be maintained by the HOA
Outlot I – orphaned open space; owned and maintained by the HOA
*The City Engineer will prepare a plan for the short- and long-term maintenance of the storm
water pond areas.
3. Zoning Standards.
A. Building Setbacks – The Concept Plan recommended using R-1C zoning district standards as
the basis for the traditional home lots. The Preliminary Site & Utility Plans (sheets 8 and 9 of
the plan set) show 30-foot front yard setbacks instead of 35 feet for several areas. That would
be mitigated by the extraordinary ROW widths that are proposed to accommodate street trees
and sidewalks. A 30-foot setback with a 60-foot right-of-way versus a 35-foot setback on a
50-foot right-of-way has the same net effect with respect to visual, open space impact.
Something similar was done for the Waterford Subdivision PUD and that development
contains a map showing where the setbacks did not comply with R-1C zoning district
setbacks.
Similarly, the 20-foot front setback for the westerly age-targeted units on the east side of
street on a 60-foot right-of-way has the same visual effect as a 25-foot setback on a 50-foot
right-of way. There was considerable discussion in the concept plan review about the side-
yard setbacks proposed for the age-targeted units, particularly for the westerly units. The
developer has indicated that he will illustrate how the proximity of the homes can be
mitigated with landscaping and by virtue of the curving streets. Some thought should be
given to staggering setbacks on the westerly entry street to avoid a “row house” appearance.
The Site Plans show that Lot 17 only has a 30 foot setback; the other lots along the side of the
large cul-de-sac have 40 foot setbacks. It appears that may have been done to save trees on
the back of Lot 17, If that is the case, there needs to be a provision in the declaration of
covenants about the protection of those trees.
The varying setbacks should be addressed in the development agreement (which becomes the
zoning for the site), both by list and by illustration.
B. Impervious Surface Restriction – Ordinarily, the required “hardcover” maximum for non-
shoreland lots is 33 percent. Because the lots are being clustered resulting in an extraordinary
amount of public open space being set aside, it would be reasonable to allow some additional
hardcover per lot. A standard of 40 percent maximum hardcover has been suggested.
C. The development agreement should include provisions describing how the private open space
areas may be used. For example, will any type of structures be allowed in those areas? It
should also prescribe how the areas are to be maintained in a natural open space design,
consistent with the NAC’s recommendations. These should be incorporated into conservation
easements dedicated to the City.
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December 1, 2015
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With regard to transportation, Nielsen stated that several issues had been raised relative to transportation
in the Concept Stage review. A great deal of concern was expressed about the impact of the development
on area streets. He explained how some of the issues have been or are being addressed.
1. The City Council established an ad hoc traffic committee which has begun work on a study of the
Country Club Road, Yellowstone Trail and Lake Linden Drive collector route between County
Road 19 and Highway 7. Traffic is already a problem along that route. The committee’s
recommendations will be provided in a separate report to the City Council.
2. In addition to some of the additional ROW widths within the project, the developer has provided
additional ROW to bring the portions of Smithtown Road and Country Club Road abutting the
site to a full 66-foot width. That provides room for the City to make changes to those roadways.
3. The preliminary plat includes a second, westerly access to Smithtown Road. Because that would
necessitates some alteration of the wetland located in the northwest corner of the site, the
developer and City will work with the Minnehaha Creek Watershed District (MCWD) on a plan
for wetland mitigation.
4. The easterly entrance to the project has been shifted over about 50 feet to address the issue of
headlights aimed at properties on the north side of Smithtown Road. The entrance / exit now
aligns with a property line on the north side so that headlights pointing north would not be
pointed at the home. If that continues to be an issue the developer has offered to plant some
additional landscaping on that side of the roadway.
5. Specific design standards for the streets in the plat have been addressed in the City Engineer’s
report.
The issue of one cul-de-sac being longer than 700 feet still needs to be addressed.
6. The NAC report makes recommendations relative to the proposed trail and sidewalk system
included in the development. The City Engineer’s report addresses design and construction
standards for these facilities.
The proposed trail that would parallel Country Club Road ends at the intersection of Mary Lake
Trail. That is because of the location of a wetland just south of that and the lack of public ROW
south of that. One of the suggestions made in the concept plan review is that Country Club Road
could be made more curvilinear as a traffic calming measure. If that concept is implemented in
the future, consideration should be given to shifting the street slightly to the east to provide a
more level area for the trail to be extended down to Yellowstone Trail.
The plans do not indicate where potential trail crossings should be located on Country Club Road.
That is for the City to determine. Aside from the Mary Lake Trail location, a crossing at the Echo
Road intersection appears to be logical, assuming safe geometrics in that location. In the future,
the City may want to consider extending a small segment of sidewalk between Echo Road and
Badger Park.
With regard to community facilities, Nielsen stated public utilities have been addressed in the City
Engineer’s report. Sewer and water are both available to the site. The Engineer mentioned in his report
the potential need for an oversized watermain throughout the development. The City’s water plan
includes eventually installing an oversized watermain under Country Club Road. The watermain through
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December 1, 2015
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the site would take the place of that. The City’s policy has been to pay for the oversizing of the
watermain. There is a Metropolitan Council Environmental Services (MCES) interceptor sewer in the
southeast quadrant of the site that has to be relocated.
One issue that is still somewhat unresolved is stormwater drainage. The MCWD was contacted early on
in the development review process and again more recently when staff got into more details of the
preliminary plat. The MCWD has provided a letter of interest which includes the sizing of the stormwater
ponds. There has been some confusion about whether the project should be calculated on the basis of a
new development or a redevelopment. The MCWD considers it redevelopment and that may necessitate
the ponds being enlarged somewhat. Hopefully, that will be resolved prior to the January 5 meeting. The
developer’s engineer and MCWD representatives continue to work on resolving the drainage plans for the
project.
Early on the developer determined that there is a stormwater outlet on the site that is an emergency
overflow. The MCWD had it as a land-locked basin. There is an old 24-inch diameter pipe that carries
water out of the south side of the property and extends down through some properties south of
Yellowstone Trail. It ends up in a pipe that goes under State Highway 7 and ultimately drains into Lake
Minnewashta. The developer has done some exploration work on that. Part of the pipe is badly
deteriorated. Early on the MCWD indicated that it would allow that pipe to be restored to its current size;
it cannot be enlarged. That has to be resolved with the MCWD as do some ownership issues south of
Yellowstone Trail.
He highlighted some items in the NAC consultant’s very detailed, technical report. She recommends
doubling up on the sidewalk in a couple of locations. The consultant stated that because of the age-
targeted units along the westerly access to the development she suggests there be sidewalks on both sides
of the street. Staff agrees with that. The City and MCWD require buffers around the wetlands. The
wetland monuments the City requires are somewhat flush mounted. They do not show up very well and
they often get buried. For this development, the City would like grass height monument signs indicating
they are wetland buffer areas. The consultant has some ideas for the design. The consultant recommends
planting a variety of trees and she asked for a tree schedule that would show percentages for the various
tree types to be planted. The deciduous tree replacement requires three-inch caliper trees. The consultant
recommends moving the monuments and plantings at the entrances in order to provide protected sight
triangles. She also mentioned the need for a vegetation management plan. Nielsen reiterated it may be
best to remove the buckthorn after the vegetation on the site has been established.
He explained that the project is proposed to be developed in three phases as illustrated in the Phasing
Plan. Park dedication fees, local sanitary sewer access charges and water connection charges are paid at
each stage of platting. Staff recommends that the trail and landscaping work on the open space areas be
started during the first phase. It is not unusual for turf to take 3 – 5 years to become established.
Nielsen reiterated that staff recommends that this Public Hearing on the Development Stage plans be
continued to the Planning Commission’s January 5, 2016, meeting. That should allow enough time to
address the various issues raised by staff and to obtain approvals from the MCWD.
Nielsen noted that Rick Packer, with Mattamy Homes, was present.
Rick Packer, with Mattamy Homes, noted it has taken a long time to get to this point in the process. He
stated he had little to add to Director Nielsen’s lengthy, detailed presentation. He then stated there are
some things that still have to be worked out in order to accomplish the City’s objectives. He noted he
intends to keep his remarks as brief as possible. He explained Venero Gardens intends to close the nursery
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December 1, 2015
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after next year. Incorporating the approximate rear 100 feet of the nursery site into the MCC development
makes sense. It would add two more lots served by sewer and water to Mattamy’s subdivision. The lots
would be about the same size as some of the other lots in the subdivision. It would give the Veneros
added value. The City would lose a commercial business in a residential neighborhood.
He explained Mattamy is working with owners of adjacent properties to give some of them the Outlots. It
does not make any sense to make the Outlots part of the MCC HOA. It does make a lot of sense to have
then combined with those residential properties to enlarge the rear yards. It has been part of Mattamy’s
concept from day one to provide buffer strips and buffers around the perimeter of the project site. He
pointed out on a graphic which Outlots would be incorporated into which residential properties, which
would be owned and maintained by the HOA and which would be owned and maintained by the City as
public open space.
Mr. Packer noted that Mattamy had proposed nearly all of the sidewalks that have been suggested for the
development. He explained Mattamy thinks that street trees make a nice neighborhood; they separate a
City from a suburb. Where he lives a street tree was planted for each lot 20 years ago and now they make
that neighborhood look very nice. He stated the City has expressed concern about planting the trees in the
ROW because then the City would be responsible for them. Therefore, the HOA will assume
responsibility for them. The ROWs have been made a little bigger to give the trees a better chance of
surviving and to provide more space between the sidewalks and curbs. He thought Mattamy went with 35
foot setbacks.
Director Nielsen explained the R-1C zoning district standards were to be the basis for the traditional
house lots. The front yard setback standard is 35 feet and the rear yard setback is 40 feet. Many of the
traditional lots show 35 foot front yard setbacks. The lots along the large cul-de-sac are an exception to
that. Some lots have 40 foot setbacks, some have 35 foot setbacks and some have 30 foot setbacks. Mr.
Packer stated he would check into that and noted that originally the intent was to have 40 foot front yard
setbacks. When the ROW was increased he thought the setback was decreased to 35 feet. He commented
that they would all visually look the same.
Mr. Packer stated that some of the suggestions made to add additional sidewalks do not make sense to
Mattamy. Mattamy had proposed to have sidewalks on one side of all of the streets in the development.
Sidewalks on one side in a development are usually enough to keep people off of the streets. Normally
there are sidewalks on each side of the street when the ADT (average daily traffic) is 1,000 or more.
There won’t be more than 100 – 200 ADT on the streets in the development. Mattamy is also being asked
to put in sidewalks on both sides of Club Valley Road onto a street where there are no sidewalks. For the
age-targeted units for people 55 years of age or older they should be able to cross the street to get onto a
sidewalk. He thought that one internal trail could be extended up to Smithtown Road to give people more
direct access to the new trail. He noted that the City is going to construct a sidewalk on just one side of
Smithtown Road east in 2016 and that roadway has ADT of 5,000 – 6,000.
He then stated Mattamy has worked with two of the three property owners on the southwest corner about
bringing the storm sewer line through there. The two spoken to are amenable to doing something there. It
would not be an invasive process (the process is called bursting). Bursting essentially involves pushing a
pipe along the existing pipe alignment and open cutting a couple of spots for manholes so the City can
service the storm sewer line. He expressed confidence that Mattamy would be able to get the alignment
through that area with the help of the property owners. Mattamy would work with the MCWD to ensure
there is capacity down the line noting he assumed there would be.
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December 1, 2015
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Mr. Packer stated that as Mattamy has gone through this process it is trying to bring forward some of the
history the former Minnetonka Country Club golf course and country club represented. It had been in the
City for 100 years. There was little from the buildings that could have been saved. It has photographs of
how the old entrance monument was done. Mattamy plans to use the same types of rocks used in that
monument for its entrance monuments. The streets in the development have been named after old style
golf clubs. The center of Prestwick Court is a large green area. Mattamy would like to transplant all of the
trees (the nursery stock) that were planted as a memorial or for a special event throughout the old golf
course in the middle of that cul-de-sac. Mattamy has been working with the Witraks about naming that
area after Bohdan Witrak. He noted that because of the soil remediation work Mattamy has been having
done on the site Shorewood is a little cleaner than it was a month ago.
Mr. Packer offered to entertain questions from the Planning Commissioners.
Commissioner Bean stated that if the Venero subdivision does not get approved for some reason he
assumes that would not change Mattamy’s approach. Mr. Packer responded it would not. Bean then stated
that Director Nielsen had suggested that Ayrshire Lane be made longer in order to shorten the length of
the cul-de-sac that is too long. He assumes that would necessitate Lots 1 and 2 along Ayrshire Lane being
pushed to the west a little into Outlot I. Mr. Packer stated Mattamy has been working with that property
owner to maintain all of those trees and possibly dedicate conservation easements to ensure the trees
remain there.
Mr. Packer stated he thought exceeding the length of the maximum 700 feet for a cul-de-sac by 50 feet
was worth it to maintain trees.
Commissioner Bean stated if there would be other owners of properties along Seamans Drive north of the
Veneros property that would want to subdivide their property and sell part of their lot to Mattamy he
asked if Mattamy would want to build additional houses along Bentgrass Way and thereby eliminate
Outlot I. Mr. Packer stated yes on paper and explained that the problem would be that the houses on those
lots north of the Veneros are located on the back of the properties. He noted that those lots are one acre in
size.
Mr. Packer explained that one of the concerns that had previously been expressed by the Council was age-
targeted units on the west. He explained that on the grading plan it looks like boxes on the lots and all of
them go out to the minimum setback. He showed the Commission an illustration of what he termed
“wiggled the street east and west” which results that every time a house is on the outside of the curve the
setback is greater and when the house is on the inside of the curve there is a smaller setback on the back
of the house. He stated the illustration was for real models and the houses reflect actual setbacks. Very
few of the age-target units have the actual 7.5 foot setback. Most setbacks are 10 feet and some are 15
feet. They would be an interesting streetscape. The traditional lots are 90 feet wide and the products range
from 50 – 70 feet wide. Some of those lots would have 20-foot side yard setbacks on each side because
the houses do not fill up the entire building pad.
In response to a comment from Vice-Chair Davis, Mr. Packer stated the illustration for the age-targeted
units is not accurate based on market feedback about the driveway usability.
Commissioner Johnson asked Mr. Packer if he has a rendering for the Capri Circle model and noted he
was curious about the circular driveway. Mr. Packer explained the Capri model is the one with the
driveway parallel to the street and another one at an angle. It looks like it is circular because there are two
garage doors with one driveway going one way and the second another way; that creates the illusion of
circular. Johnson asked if they were single garage doors. Mr. Packer responded yes.
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December 1, 2015
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Commissioner Bean asked if Mr. Parker had any comments about the tree plan. Mr. Parker responded no
and explained that for a subdivision Mattamy plants a 2.5 – 3 inch caliper trees. Bean stated the NAC
consultant was quite specific about tree species. Mr. Parker stated her recommendations about planting a
variety of tree types and sizes make sense.
Bean stated that all of the Outlots Director Nielsen stated that would be owned by the HOA will go away.
Mr. Parker clarified many of them would and explained that the Outlots would be deeded to those
properties with restrictions on them (a little stricter than the City’s ordinances).
Vice-Chair Davis asked what would happen if property owners did not want the Outlots. Mr. Packer
stated he has not encountered property owners who do not want free land.
Commissioner Maddy asked Mr. Parker if Mattamy considered pedestrian / bike trails through Outlot A
because they could give access to Seamans Drive. Mr. Packer stated it is wetland on the west side of
Outlot A so there is no place for a trail to go.
Chair Geng stated it appears that the east access to Smithtown Road has been shifted to mitigate the issue
of headlights shining into homes across Smithtown Road. He thanked Mattamy for doing that. He
questioned if there is a need to do that for the access road on the west. Mr. Packer stated across from that
access point there is a pond and a side yard. The headlights would not shine into someone home.
Geng asked if the proposed trail that would be parallel to Country Club Road would be in the ROW or to
the west of the ROW. Mr. Packer explained that in some spots it would be to the west of the ROW and
the City would get something like an easement for that. In other spots it would be partially in the ROW.
Geng stated he wants to ensure that the City has the maximum amount of ROW to make modifications to
the roadway if need be.
Commissioner Johnson stated that for the trail in Outlot G it seems that there is a good connection
between Niblick Alcove and Brassie Circle to continue that trail through the wetland to where the trail
along County Club Road dead ends across from Mary Lake Trail. Mr. Packer stated Mattamy would
discuss that and noted that is where MCES’ sewer interceptor goes.
Council Liaison Woodruff noted there was a discrepancy in the letter designation for the Outlots between
some of the graphic sheets.
Vice-Chair Davis stated that the grading plan indicates that seven of the age-targeted lots have basement
elevations below the normal water level. Mr. Packer stated that is in accordance with the City’s
regulations and the MCWD’s regulations and noted that the normal water elevation in that wetland is not
indicative of where ground water is. He also noted that all of the borings Mattamy had done adjacent to
the wetlands came out dry.
Davis noted that she would never leave buckthorn in for any reason at all. Director Nielsen explained
moving that would open things up and noted it is the buckthorn that is providing the screening at this
time. Davis stated it would be better to get rid of the buckthorn up front. Nielsen stated the intent is to get
rid of the buckthorn after the landscaping has been established. Commissioner Maddy noted that any
buckthorn left alive allow birds to eat the berries and transport the seeds to somewhere else to grow. He
would support taking the buckthorn out right away. Mr. Packer stated Mattamy can consider that but
suggested that people go and look at how open and exposed the site would become if that is done early
on. Davis stated her husband has spent 10 years trying to eradicate buckthorn from their property and now
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December 1, 2015
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they have a beautiful park like setting. The other trees that have since emerged have made up for what
was left open after the buckthorn was removed.
Chair Geng stated when people talk about establishing landscaping he asked if that is internal to the
property or along the perimeter. Director Nielsen explained the perimeter would be left relatively natural
aside from the buckthorn being removed. The landscape management plan is for the public open space
areas. Geng stated he also detests buckthorn but he does think it provides screening particularly during
construction. He encouraged residents to comment on whether the buckthorn should be removed early in
the project or in a couple of years.
Commissioner Johnson thanked Mr. Packer for providing the diagram for Ayrshire Lane. He asked if
there would be an opportunity to provide a little more breakup of houses. He offered up the idea of
providing two or three empty outlots to break the housing up. For the southeast corner of Bentgrass Way
Lot 1 – 5 he asked if there is an opportunity to introduce age-targeted units there consistent with what is
across the street in exchange for two to three open spaces on Ayrshire Lane. Mr. Packer stated that he was
going to respectfully resist the suggestion at this time and noted that Mattamy has demonstrated that it
would meet the minimum setbacks in almost all cases. He appreciates that some people wants more open
space but the people who are going to live there want to live in a compact neighborhood. Based on their
marketing people want backyards and they are not concerned about side yards. Johnson stated there are
areas in Shorewood that do not have the larger setbacks that have had issues with marketability.
Commissioner Maddy stated the plat shows very wide roadways in the development. He thought there is
an opportunity to construct narrower roads and provide better infiltration areas for trees to survive, more
room for the sidewalk on one side and possibly some traffic calming. Director Nielsen stated the paved
surface would be 24 feet wide plus curb and gutter and that almost one-half of the ROW would be
boulevard. Maddy noted he was pleased to hear that.
Vice-Chair Davis opened the Public Testimony Portion of the Public Hearing at 8:39 P.M.
Chris Gehrke, 24650 Smithtown Road, thanked the Planning Commission for providing him an
opportunity to speak and noted that he has lived in the City for three years. He stated he was present to
speak on behalf of himself and his family. He commended Mr. Packer for listening to some of his
concerns and shifting the easterly access point to Smithtown Road to the west so that vehicle headlights
do not shine into his home. He expressed concern that the monument lighting could still shine into his
home. He asked if the trees on the front of his property would be cut down thereby making the visibility
of the monument lights worse at his home. Director Nielsen clarified that the additional ROW would be
on the south side of Smithtown Road and that Mr. Gehrke’s trees would not be impacted. Mr. Gehrke
stated the City owns the lot to the east of his property and he would prefer the access point be located
across from the City-owned lot or the American Legion property. He then stated that he would not mind
the buckthorn being left alone during construction because it provides a visual barrier. He suggested
planting white cedar arborvitae around the perimeter because it provides the best screening all year round.
David Cooley, 24725 Smithtown Road, stated that most of his concerns have been addressed. He thought
the ad hoc traffic committee would deal with his other concerns. He then stated he has spoken with Mr.
Packer about drainage issues and noted there is a lot south of his lot that has some wet areas. The back of
Lot 5 on the north side of Bentgrass Way is going to be wet because there is a wet spot there. There used
to be drain tiles that carried water for lots north of Lot 5 to the south on to the former golf course
property. There are a number of lots that are very wet. Vice-Chair Davis stated the drainage plan indicates
there is a low point and a drainage structure back there.
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December 1, 2015
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George Greenfield, 24715 Yellowstone Trail, stated his questions would be better directed to the City
Council but it is his understanding based on what Director Nielsen has told him that this would be the last
Public Hearing on this PUD. Therefore, he wants his questions to be on record. His first question was
regarding the age-targeted units. He explained that he had attended the open house at the Southshore
Center, two Public Hearings by held by the Planning Commission and two Public Hearings held by
Council. The age-targeted housing was originally proposed to sell for about $450,000. During the
September 28 Council Public Hearing that price was increased to $500,000 – $550,000. He was surprised
that no Councilmember, particularly Councilmember Siakel, commented on that increase in price being
age-targeted housing was purported to be of benefit to the community. He viewed that increase to be an
example of bad faith. Councilmember Siakel, and others, had wanted there to be a variety of housing
prices in the development. Unfortunately, the variety of housing prices will be prohibitively expensive;
that is not a variety.
Mr. Greenfield’s second question had to do with the traffic issue and he wanted it to be addressed to
Councilmember Labadie. During the September 28 meeting Labadie made the statement that children
from 36 school districts attend schools within the Minnetonka School District. She made the assertion that
one of the open enrolled students was from Bemidji. Bemidji is about a 4.5 hour one-way drive away. He
does not find it very likely that a student from Bemidji is attending a school in the District.
He stated a lot of people are excited about traffic issues. But, the City has never addressed the traffic
issues created by the School District through open enrollment. He explained the Minnetonka School
District claims to have about 1,000 open-enrolled students. If 250 of them pass through Shorewood on the
way to various schools in the District, it amounts to 1,000 vehicle trips per school day. That dwarfs the
traffic that would be generated from the proposed MCC development. The City does not get any
compensation from the School District for the wear and tear on the City’s infrastructure. The City does
not get any type of compensation for the pollution generated from those vehicles which are allowed to
queue up at the schools because “Billy and Barbie” cannot walk 50 feet to school. They can wait in the
queue for 20 minutes with engines running. The residents who live along Smithtown Road, Strawberry
Lane and in that entire neighborhood are subjected to traffic greatly in excess of what the proposed
development is going to create. Yet, the City never calls the School District on it. He suggested the City
confront the School District about the traffic issues it creates as long as the City is trying to address the
traffic issues the new development is going to exacerbate.
Mr. Greenfield thanked the Commission for its time.
Ed Hasek, 24315 Yellowstone Trail, commented that he has officially renamed Yellowstone Trail as the
“cut-thru”. He stated that because changes have been proposed to the concept plan for the MCC
development that Council approved he asked if that opens up the concept plan entirely or is it just limited
to a few issues. Director Nielsen reiterated that the City Attorney has advised that the proposed changes
do not materially affect the concept plan. Mr. Hasek asked what the length of the cul-de-sac is on the
northeast corner of the site. Nielsen stated that he does not know the exact length offhand but he thought
it was about 500 feet long. Mr. Hasek stated he had been in the business for 35 years and understands how
a cul-de-sac should be measured. He pointed on a graphic that was displayed how he thought it should be
measured and stated he calculated the northeast cul-de-sac to be 850 feet long on the original graphic.
Nielsen stated staff checked the length and found it to be less than 700 feet long. Mr. Hasek asked staff to
re-check the length. Nielsen noted that cul-de-sac had been moved slightly in order to preserve trees.
Chair Geng clarified for the record that Mr. Hasek was suggesting the length of the Featherie Bay cul-de-
sac be calculated from the intersection of Bentgrass Way and Wooden Cleek Drive to the end of the cul-
de-sac.
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December 1, 2015
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Mr. Hasek stated that during a traffic committee meeting he had suggested extending some of the cul-de-
sacs on the east side of the site out to Country Club Road for public safety, health and welfare reasons. If
one of the cul-de-sacs on the northeast corner of the site were extended to be across from Echo Road it
would eliminate what he perceives as an access problem on the north side of the site and it would shorten
the length of the Featherie Bay cul-de-sac. It would also provide a place for a crosswalk from the
proposed sidewalk along Country Club Road.
Mr. Hasek expressed concern about all of the traffic that will exit the development site at the exit on to
Yellowstone Trail on the south because that would be the easiest way to get to, for example, the
Shorewood Village Shopping Center. He stated the City’s Comprehensive (Comp) Plan talks about
connected neighborhoods. Therefore, he thought consideration should be given to having an exit on to
Country Club Road to lessen the traffic burden on Yellowstone Trail. He noted his suggestion may be a
moot point because the revised concept is only about the addition of two lots to the development and an
increase of two housing units. He commented that the traffic committee was instructed not to discuss his
suggestion and that is why he brought it up now.
Mr. Hasek questioned the need for a 66-foot-wide ROW anywhere in the City except where there is an
arterial roadway. He stated the Metropolitan (Met) Council’s transportation plan for 2040 suggests that
for a collector ROW a minimum of 60 feet is needed and 100 feet is the maximum. The 66-foot-wide
ROW is two rods (33 feet total) either side of the center line which is an extremely old way of doing
business. Rods are not talked about any more. People talk about feet. He thought that most of what the
City wants to do can be accomplished with a 60-foot-wide ROW. Maybe the extra 3 feet along
Yellowstone Trail, Smithtown Road and along other streets in the City could be given back to property
owners because it is not being used.
Mr. Hasek stated from his perspective people must keep in mind Yellowstone Trail and Lake Linden
Drive when considering traffic calming options for Country Club Road. He explained that during a recent
traffic committee meeting there was discussion about having a roadway (Country Club Road) with two
12-foot driving lanes with a six-foot-wide bicycle lane in either direction. If that were done the speed
limit could legally be reduced to 20 miles per hour (mph). There is a lot that would have to be done to the
current 23-foot-wide driving surface plus 6 feet of tar before the grass to implement that idea. Many of
the trees would have to be removed for example.
Mr. Hasek asked for a copy of the current plans. Director Nielsen stated he would ensure that happened
and encouraged Mr. Hasek to come to City Hall to look at the full sized plans.
Mr. Hasek stated for the existing ROW down by Yellowstone Trail he thought that there is probably one
rod on one side of the section or quarter-section line. He asked if the Outlot on the west side of that corner
lot is going to be given to the owner of that property. If so, maybe that property owner would give the
City some of his land to accommodate extending the proposed trail along Country Club Road all of the
way down to Yellowstone Trail. He then stated as a landscape architect he agrees there should be a
bicycle / pedestrian trail along Yellowstone Trail so people do not have to be walking or biking on the
roadway. He thought the residents living along Yellowstone Trail would want a trail but they do not want
a wider roadway.
Mr. Hasek thanked the Planning Commission for its time.
Joe Stano, 25235 Smithtown Road, stated that he owns the property adjacent to Outlots A and B. He
noted that he is particularly interested in learning what the ownership plan is for Outlot A. He asked what
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 14 of 19
type of barrier would be maintained on the four new lots that abut his property. Mr. Packer stated the new
lots would go all the way back to those properties but the clearing would not. Mr. Stano noted there was
grass and woods on one particular area. Vice-Chair Davis asked if that is where the compromised soils
are. Mr. Stano stated he is not sure how much of the wooded area is buckthorn. Vice-Chair Davis stated
her recommendation was not to remove the buckthorn where Mr. Stano was talking about; it was to
remove it along Country Club Road. Davis noted that if the trees still have green leaves on them they are
buckthorn.
Henry Miles, 24035 Mary Lake Trail, routed a copy of his prepared comments to the members of the
Planning Commission and staff.
“My name is Henry Miles. My wife and I have lived in Shorewood for 17 years and finished
raising our two kids here. Shorewood and the Minnetonka Public Schools have been very good to
my family and I urge everyone to continue supporting both.
I have just seven short comments to make tonight in connection with this first hearing on
Mattamy’s development plans. First, I have no issues whatsoever with Mattamy’s revisions to the
Concept Plan. They are minor, immaterial, and just fine; let’s move on.
Secondly, solar is not justified on a project of this scale given our climate, the abundance of
inexpensive natural gas, the up-front and on-going costs of solar, the unsightliness of solar
collectors, and new research going on with respect to solar energy notably in the area of clear
glass solar. To want solar collectors in the Mojave Desert is one thing, but not here, not now.
Thirdly, as to that 600-foot missing section of sidewalk west of Country Club, south of Mary Lake
Trail. The City should retain the right to build that out itself – on Mattamy’s property – when and
if the wetland and other issues can be resolved. Shorewood should require an easement from
Mattamy on that land. The fact that Mattamy does not propose it now should not mean that
Shorewood is foreclosed from pursuing it later. In addition, Mattamy’s sidewalks/trails should
not be on the City’s right-of-way.
Fourth, there should be no new trees added now to the perimeter right-of-ways in case
Shorewood finds a use for that property.
Fifth, I’ve grown tired of all the instant-shade stuff we see in every development. I like sugar
maples and hackberry and I’m delighted to see them in Mattamy’s plan. As to hackberry, two
weeks ago I took down possibly the largest hackberry in Shorewood estimated at 100 years old
and about as many feet high. It pained me to see the stress fractures running up that tree from
last summer’s storms. I would love to see more hackberry trees. I would also like to see Mattamy
plant more long-living trees like red oak, white pine, hemlock, wild cherry, and a small grove of
hornbeam in honor of Paul Hornby.
Now as to buckthorn. Believe it or not, it has its place in this world. If you have lived and biked in
England as I have, you’d know that buckthorn is a primary plant of hedgerows. But here in
Minnesota, no one except rabbits likes it because it’s invasive. That said, it has already invaded
the perimeter of the project so I am in favor of leaving it for a year or two because of the visual
and sound screening benefit it will provide during development.
And finally, I’d like to see Mattamy think A LOT more creatively about seeds and plants,
specifically those that attract butterflies and honeybees – milkweed, butterfly weed, bee balm,
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 15 of 19
purple prairie clover, cup plant, aster, allium, serviceberry, wild phlox, coneflower, and so forth.
These plants are environmentally friendly and beautiful; everyone likes them and the beneficial
insects they attract. What if Mattamy incorporated into our community’s biggest development our
biggest butterfly and honeybee meadow. You want people to have good feelings about Mattamy
and Shorewood.
That’s all I have to say tonight other than to thank the Planning Commission for their service to
our community. I do ask that these comments be added verbatim into the record.
Henry Miles
24035 Mary Lake Trail
Shorewood, MN 55331
(612) 790-1552”
Vice-Chair Davis closed the Public Testimony portion of the Public Hearing at 9:17 P.M.
Chair Geng suggested Director Nielsen address what the remainder of the Public Hearing process is
about. Director Nielsen explained that this is the last of the Public Hearings where public comment is
taken unless the City Council chooses to have an additional public hearing; that is Council’s prerogative.
Director Nielsen explained if there is something the Commission wants addressed that has not been
addressed now is the time to bring that forward.
Commissioner Johnson stated a homeowners association (HOA) has been mentioned a number of times.
He asked if that will come before the Commission at some point. Director Nielsen stated that typically
does not. It goes with the final plat to Council. Nielsen noted there have been times when the Commission
has asked to see the declaration of covenants and primarily the development agreement.
Vice-Chair Davis asked if the maintenance of the trees in the ROW in the development includes all the
things the City or a resident would typically do (e.g.; trimming, removal, cleanup after a storm). Director
Nielsen explained there was debate about whether or not the property owners should be responsible for
the trees in front of their property. The decision was made that it would be better for the HOA to be
responsible for that.
Commissioner Johnson stated he would like to review how the declaration is going to cover the street tree
maintenance and drainage issues.
Vice-Chair Davis stated she thought the maintenance of the naturalized areas should be specified. She
then stated she thought Mr. Miles’ suggestion to plant things that attract bees and butterflies was
outstanding. She knows landscape companies that specialize in that and their gardens are alive.
Chair Geng concurred with the suggestion to plant bee and butterfly friendly plants. He noted that
Shorewood embarked on that a couple of years ago when it became a bee safe city.
In response to someone from the audience, Director Nielsen clarified what the Commission was going to
consider recommending approval or denial of the revised concept plan and the Development Stage plans.
Commissioner Johnson stated the NAC’s Development Stage plans review report includes comments on
tree preservation. It states 988 significant trees would be removed from the site. He would like to be told
what percentage of the total trees that is.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 16 of 19
Vice-Chair Davis stated she thought a summary of the NAC report would be helpful for everyone. She
thought it was a good report if people took the time to read it. She then stated 900 trees is a lot and noted
that what Mattamy is going to have planted is phenomenal.
Council Liaison Woodruff stated he understood Mr. Packer to say that when Outlots are incorporated into
to other properties the owners of those properties would be responsible for maintaining that land the same
way yards within the development would be maintained. He would like to see the language that would
compel the property owners to maintain the Outlots. The Outlots would end up being at the back of a
property that fronts a different street. He expressed concern about the possibility of the Outlots being
overrun with weeds three feet high next to someone’s nice lawn. He asked staff to ask the City Attorney
about the longevity of covenants on that type of title transfer. He stated he thought covenants last 20
years.
Woodruff then stated a resident mentioned the drainage issue on Lot 5 [on Bentgrass Way]. On one of the
plans it shows removal of existing storm sewer that starts on Lot 5 and goes down through Lot 3. He
questioned the reason for taking out a storm sewer from a wet area. He does not know what is replacing it.
He wants someone to answer that for him.
Mr. Packer explained that sewer is just east of the former maintenance building. The golf course
maintenance personnel took the lawnmowers there to wash them off. The clippings and so forth from the
mowers fell into a pit and the excess water from that went into the pipe and flowed across the site and
then was discharged into a wetland.
Vice-Chair Davis stated the grading plan shows that drainage would occur appropriately.
Council Liaison Woodruff stated there was a comment about the lack of ROW on Country Club Road
south of Mary Lake Trail. He asked if there would be access to land after this project to extend the trail
down to Yellowstone Trail.
Director Nielsen stated the ROW adjoining the property on the northwest corner of Country Club Road
and Yellowstone Trail is inadequate; it is only 33 feet wide. Council Liaison Woodruff stated he liked the
suggestion of negotiating with that property owner to acquire some land for a trail.
In response to a comment from Council Liaison Woodruff, Director Nielsen stated the City would get
ownership of Outlot F.
Commissioner Maddy noted that hackberry trees were cited in the NAC’s report.
Council Liaison Woodruff stated he thought the NAC’s report was excellent and he encouraged people
who are interested about the proposed landscaping for the MCC development to read that report. From his
perspective he did not think the report covered pollinator friendly plants adequately.
Mr. Packer noted he would never have thought that when Henry Miles gave his last presentation that he
would have agreed with all seven of his points.
Commissioner Bean stated Mr. Packer indicated there would be turf and trees in Prestwick Court. He
asked if the Court would allow enough room for snowplow trucks to move through that end of the cul-de-
sac. Director Nielsen stated it would.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 17 of 19
Commissioner Maddy asked if it would be possible to decouple the solar conversation from the rest of the
development plans. Director Nielsen clarified that his recommendation was to have a separate
conversation about the possible solar garden. He noted that he is a little skeptical about having solar
devices go higher than the peak of the roof. Maddy noted the investment tax credit for solar sunsets at the
end of 2016.
Bean moved, Maddy seconded, continuing the Public Hearing for a revised Concept Stage plan and
Development Stage plans approvals for Mattamy Homes’ planned unit development of the former
Minnetonka Country Club property located at 24575 Smithtown Road to the Planning
Commission’s January 5, 2016. Motion passed 5/0.
Vice-Chair Davis closed the Public Testimony Portion of the Public Hearing at 9:36 P.M.
Discussion moved to Item 4 on the agenda.
2. MINOR SUBDIVISION/COMBINATION (LOT LINE REARRANGEMENT)
Applicant: Sass Investments I, LLC
Location: 6035 Galpin Lake Road, 22690 and 22740 Murray Street
This was discussed before Item 1 on the agenda.
Director Nielsen explained that Mark Sass owns two lots located at 22690 and 22740 Murray Street. In
2006 he arranged to purchase a strip of land about 20 feet in depth behind two lots from the then owner of
the 6035 Galpin Lake Road property to the north. The strip of land would bring Mr. Sass’ two lots into
better compliance with the R-1C zoning district standards. The 2006 application included vacating
existing drainage and utility easements in exchange for new easements along the new property line. The
division/combination and easement vacation were approved by the City but they were never recorded
with Hennepin County. Mr. Sass’ title company has now reapplied for the same division/combination and
easement vacation.
Nielsen noted that with the exception of some different owners the analysis and recommendation from
2006 remain unchanged. Therefore, staff again recommends approval of the division and combination and
vacation of the existing easements, subject to the applicant providing deeds for the new easements (which
he thought the City already has) and a title opinion for review by the City Attorney and the
division/combination being recorded within 30 days following Council approval of the request. He then
noted that if the Planning Commission makes a recommendation about the division/combination this
evening Council will hold a public hearing for this request during its December 14, 2015, meeting.
Joan Young, with Premier Title Insurance Agency¸ explained that her Title company was the one that
received the documentation in 2006. The company found out the documents were never recorded with
Hennepin County. The company intends to correct that situation. Director Nielsen advised the company
that because the approval was given so long ago the request had to be made again.
Bean moved, Maddy seconded, recommending approval of the subdivision/combination of the
properties located at 6035 Galpin Lake Road, 22690 Murray Street and 22740 Murray Street as
well as the drainage and utility easement vacations in exchange for new easements subject to the to
the applicant providing deeds for the new easements and a title opinion for review by the City
Attorney and the division/combination being recorded within 30 days following Council approval of
the request. Motion passed 5/0.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 18 of 19
3. MINOR SUBDIVISION/COMBINATION (LOT LINE REARRANGEMENT)
Applicant: Al and Jennifer Larson
Location: 21125 and 21195 Radisson
Director Nielsen explained that Al and Jennifer Larson own the property located at 21195 Radisson Road.
They have arranged to purchase the property owned by Ken and Helen Hendrickson at 21125 Radisson
Road. The subject properties are located in the R-1A/S, Single-Family Residential/Shoreland zoning
district. As part of the transaction, the Larsons propose to rearrange the lot line between the two lots. The
westerly lot line of the Hendrickson property cuts across the lake side of the Larson lot. The Larsons
propose to straighten out that line along an existing easement that was created years ago. In exchange,
they also propose to adjust the lot line as it approaches Radisson Road so it would be more perpendicular
with the street. The configurations would be better than what exists today. Their intent is to trade parcels
of approximately equal value.
The Shorewood Subdivision Code requires the applicants to provide 10-foot wide drainage and utility
easements. In this this case the new easements would be along the existing and new side lot lines and
along Radisson Road. There is already a sewer easement that runs along Christmas Lake.
Nielsen noted that staff recommends approval of the subdivision/combination as modified subject to the
applicant’s attorney preparing deeds for the new easements and an up-to-date title opinion for the
property.
Mr. Larson noted he and his wife do have a purchase agreement on the 21125 Radisson Road property.
He displayed a rendition of the lot line proposal and highlighted what would change. He noted that what
he proposed was different than what was included in the staff report.
In response to a question from Commissioner Bean, Director Nielsen explained the Larson property
would end up with 40,245 square feet of area and the Hendrickson property would end up with 46,545
square feet of area. Both would comply with the R-1A/S zoning district requirements.
Geng moved, Maddy seconded, recommending approval of the subdivision/combination of the
properties located at 21125 and 21195 for Al and Jennifer Larson according to the sketch submitted
this evening for the new lot line and subject to the applicant’s attorney preparing deeds for the new
easements and an up-to-date title opinion. Motion passed 5/0.
Discussion returned to Item 1 on the agenda.
4. MATTERS FROM THE FLOOR
This item was discussed after Item 1 on the agenda.
Mayor Zerby stated it is his understanding that the role of the Council liaison is to represent the Council
and to serve as the liaison between Council and the Planning Commission. He thought it is inappropriate
to for the liaison to make their own recommendations and make their own comments without speaking
with Council. He noted that he intends to make his comments about the plans during a Council meeting.
He stated that is how the position of liaison works from parliamentary procedure.
5. OLD BUSINESS / NEW BUSINESS
6. DRAFT NEXT MEETING AGENDA
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
December 1, 2015
Page 19 of 19
Director Nielsen stated there is the continuation of the Public Hearing for the Mattamy planned unit
development, a minor subdivision, and some discussion about solar slated for the January 5, 2016,
Planning Commission meeting.
Commissioner Johnson asked if the solar discussion would be specific to a project or about Shorewood in
general. Director Nielsen explained it would lead to a general discussion but initial discussions would be
about the Mattamy PUD.
7. REPORTS
• Liaison to Council
Council Liaison Woodruff reported on the items considered and actions taken during Council’s
November 23, 2015, work session and meeting (as detailed in the minutes of those meetings).
• SLUC
• Other
8. ADJOURNMENT
Bean moved, Johnson seconded, adjourning the Planning Commission Meeting of December 1,
2015, at 9:40 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
#8B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: MCES – Purchase of City-owned Property and Conditional Use Permit
Meeting Date: 14 December 2015
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Draft Resolution
Policy Consideration: Should the City sell the property located at the southwest quadrant of the
Christmas Lake Road/State Highway 7 intersection and issue a conditional use permit for a new sanitary
sewer lift station at that location?
Background: In April of this year the City Council directed staff to prepare a resolution approving a new
lift station facility for the southwest corner of State Highway 7 and Christmas Lake Road. The
application included a request by MCES to purchase a portion of the land or an easement over land
owned by the City. Sifting through the legal process for reconveying land acquired through tax
forfeiture took longer than anticipated. The attached resolution approves the CUP for MCES and agrees
to the City conveying the entire parcel to MCES in exchange for several public improvements.
Financial or Budget Considerations: The City acquired the subject property several years ago through
tax-forfeiture. The public purpose for obtaining this land was for corrections to the Christmas Lake Road
intersection and for general drainage purposes. The intersection work was completed years ago and the
drainage/conservation easement recommended by city staff satisfies drainage concerns. While we were
initially advised that the City may be able to sell the property to MCES, we are now told that the process
is time-consuming, cumbersome and the proceeds must be split among several taxing authorities. As a
result staff has recommended a list of public improvements that in all likelihood will exceed any
monetary gain.
Options: Convey the land to MCES and grant a CUP for the new lift station; convey only a portion of the
land and issue a CUP; grant an easement to MCES and issue a CUP for the lift station; or deny the CUP.
Recommendation / Action Requested: Staff recommends that the City’s best interests are served by
conveying the entire parcel and issuing the CUP per the Planning Commission’s recommendations,
adding the public improvements listed in the CUP.
Next Steps and Timelines: If agreeable to the Council, staff will schedule a public hearing for the first
Council meeting in January, at which time we will bring back a resolution approving the conveyance of
the property.
Connection to Vision / Mission: Quality public services, healthy environment and sound financial
management.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. ________
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR MCES TO REPLACE AND EXISTING LIFT STATION IN THE SOUTHWEST
QUADRANT OF THE STATE HIGHWAY 7/CHRISTMAS LAKE ROAD
INTERSECTION
WHEREAS
, the City of Shorewood (the City) is the owner of real property (the
Property) located at 21445 State Highway 7 in the City of Shorewood, County of Hennepin,
State of Minnesota, legally described on Exhibit A, attached; and
WHEREAS,
Metropolitan Council Environmental Services (MCES) currently operates a
sanitary sewer lift station located on a permanent easement on the Property, and wishes to
replace the existing above-ground facility with a below-ground lift station and small building for
controls and a lavatory; and
WHEREAS,
MCES has requested that the City convey a larger easement or fee title to a
portion of the Property to MCES for the proposed improvements; and
WHEREAS
, “governmental and public regulated utility buildings and structures” are
allowed by conditional use permit in residential zoning districts and MCES has applied for a
conditional use permit to replace the existing lift station; and
WHEREAS
, MCES’ request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 2
April 2015, which memorandum is on file at City Hall; and
WHEREAS
, MCES’ request was reviewed by the City Engineer, and his
recommendations were duly set forth in a memorandum to the Planning Director, dated 26
March 2015, which memorandum is on file at City Hall; and
WHEREAS
, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 7 April 2015, the minutes of
which meeting are on file at City Hall; and
WHEREAS
, MCES’ request for a conditional use permit was considered by the City
Council at its regular meeting on 27 April 2015 and again at its meeting on 14 December 2015,
at which time the Planner's memorandum, the City Engineer’s memorandum and the minutes of
the Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Shorewood as
follows:
FINDINGS OF FACT
1. The Property is located in an R-1A/S, Single-Family Residential/Shoreland
zoning district and contains approximately 2.9 acres of land.
2. MCES’ plans include the construction of a new below-ground lift station with a
small building for controls and lavatory.
3. The Property was acquired by the City through tax forfeiture and has been used
by the City to upgrade the intersection of Christmas Lake Road and State Highway 7 and for
drainage purposes.
4. The City has determined that it will convey the entire parcel to MCES, receiving,
in return, a conservation easement over the wetland area, and drainage and utility easements as
recommended by the City Engineer.
CONCLUSIONS
Based upon the foregoing, the City Council hereby grants the MCES’request for a
conditional use permit for a new lift station facility subject to the recommendations included in
the Planning Director’s and City Engineer’s memoranda, on file at City Hall and to the
following:
A. MCES will extend the Excelsior water main located to the west of the Property,
up to the intersection of Christmas Lake Road and Third Avenue.
B. MCES shall reconstruct the Christmas lake storm water outlet that extends
through the property.
C. MCES shall restore the wetland area disturbed by its construction activities.
D. The City shall prepare the necessary deed documents for conveyance of the
Property to MCES pursuant to Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of
December 2015.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
-2-
Exhibit A
-3-
WATER CONNECTION AGREEMENT
THIS AGREEMENT, made this day of 2015, by and
between the CITY OF SHOREWOOD, a municipal corporation, (the "City") and Metropolitan
Council, (the "Applicant").
WHEREAS, Applicants have an interest in certain real property (the "Subject Property")
located in the City of Shorewood at 21445 State Highway No. 7, generally described as:
"PID: 3511723130010 - Lot 145, Auditor's Subdivision No. 120, Except Parcel
216B as shown on MnDOT Right of Way Plat 27-66, Hennepin County, Minnesota"; and
WHEREAS, the City owns a municipal water system which does not presently serve the
Subject Property; and
WHEREAS, the Applicant desire to interconnect with the Excelsior Municipal Water
System and pay to the City of Excelsior a connection charge therefor; and
WHEREAS, the City is willing to permit Applicants to connect to the Excelsior Municipal
Water System provided that Applicants agree to the provisions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties agree as follows:
1. Applicant shall have the right to interconnect with the Excelsior Municipal Water
System and pay to the City of Excelsior a connection charge therefor.
2. All work involved in such interconnection will be done according to City
specifications and under City supervision and all expenses and costs connected therewith will be
paid by Applicant.
3. The Applicant will extend the watermain in 3rd Avenue to serve the Subject
Property and extend services to two additional lots that will need to request connection to the
Excelsior water system under separate agreement at some time in the future.
4. It is further agreed by and between the parties that this Agreement shall run with
the land and shall benefit and be binding upon their respective legal representatives, successors
and assigns.
5. That the Applicants record this Agreement with the Hennepin County Recorder or
Registrar of Title within thirty (30) days of Excelsior's approval of the connection.
IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed as
of the day and year first above written.
APPLICANT CITY OF SHOREWOOD
Bryce Pickart, Metropolitan Council Scott Zerby, Mayor
Assistant General Manager Jean Panchyshyn, City Clerk
STATE OF MINNESOTA
SS.
COUNTY OF HENNEPIN
On this day of 2015, before me, a Notary Public within and for
said County, personally appeared Scott Zerby and Jean Panchyshyn to me personally known, who,
being each by me duly sworn, did say that they are respectively the Mayor and City Clerk of the
municipal corporation named in the foregoing instrument, and that said instrument was signed and
sealed on behalf of said corporation by authority of its City Council, and said City Mayor and City
Clerk acknowledged said instrument to be the free act and deed of said corporation.
Notary Public
STATE OF MINNESOTA
SS.
COUNTY OF HENNEPIN
The foregoing instrument was acknowledged before me this day of
2015, by Metropolitan Council.
Notary Public
� #sc
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Oppidan—Proposed Zoning Text Amendment Relative to Senior Housing
Meeting Date: 14 December 2015
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Draft Code Amendment
Policy Consideration: Should the City adopt amendments to the Zoning Code that would allow slightly
higher densities for senior housing projects in the R-C zoning district?
Background: At its last meeting the City Council directed staff to prepare a draft ordinance in response
to a request by Oppidan for revisions to the density requirement for the R-C zoning district and revisions
to the way density is calculated for senior housing projects.
Financial or Budget Considerations: The applicant's application fee covers the cost of processing the
request.
Options: Approve the amendment as recommended by the Planning Commission; modify the approval;
or deny the request.
Recommendation/Action Requested: The requested amendment is essentially what the Planning
Commission recommended last year,without any reference to the Smithtown Crossing Redevelopment
Area.
Next Steps and Timelines: The ordinance will go into effect upon publishing in the official newspaper.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
ORDINANCE NO. _______
AN ORDINANCE RELATING TO CALCULATING DENSITY FOR
ELDERLY HOUSING
Section 1
. City Code Section 1201.03 Subd. 20.b.(8)(c) is hereby amended read:
“(c) R-3A, R-3B, and R-C: Twelve units per acre;”
Section 2
. City Code Section 1201.03 Subd. 20.b.(8) is hereby amended to include:
“(d) For purposes of calculating density, assisted living units shall be counted as one-half unit.
Section 3
. City Code Section 1201.03 Subd. 20.b.(8) is hereby amended to read:
“(8) Elderly housing:
(a)Townhouse or cottage style housing: two parking spaces per unit
(b)Apartments: one and one-half parking spaces per unit, plus proof of parking
demonstrating the ability to provide two spaces per unit.”
Section 4
. This Ordinance shall be in full force and effect upon publishing in the Official
Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th day of
December 2015.
SCOTT ZERBY, MAYOR
ATTEST:
JEAN PANCHYSHYN, CITY CLERK
#6A and 8D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Sass, Pittel, Rae – Minor Subdivision/Combination and Vacation of Drainage
and Utility Easements
Meeting Date: 14 December 2015
Prepared by: Brad Nielsen
Attachments: Planning Director’s Memorandum
Draft Resolution – Proposed Division/Combination
Draft Resolution – D & U Easement Vacation
Policy Consideration: Should the City approve a minor subdivision and combination (lot line
rearrangement) for Sass Investments, Danielle Pittel and Melodie Rae, and vacation of drainage and
utility easements associated therewith?
Background: In 2006 the City approved a lot line rearrange between properties owned by Mark Sass
and Brent Sinn. The division/combination and associated vacation of drainage and utility easements
was never recorded with the County. The title company for Sass has now resubmitted the same
application from 2006 with the current property owners involved. See attached staff report for detailed
background.
The Planning Commission voted unanimously to recommend approval of the division/combination, as
well as the easement vacation. Resolutions to that effect are included herein for your consideration.
A public hearing has been scheduled for Monday night to consider the easement vacation.
Financial or Budget Considerations: None. The application fees cover the City’s expense in processing
the request. Since there are no new lots being created, there are no park dedication fees or local
sanitary sewer access charges.
Options: Approve the division/combination and the easement vacation; approve the
division/combination, but not the easement vacation; or deny the whole request.
Recommendation / Action Requested: Staff recommends approval of the subdivision/combination and
the easement vacation. The resolution approving the division/combination includes dedication of new
drainage and utility easements along the new common lot line. The correct order of approval would be
the division/combination resolution first, then the vacation resolution.
Next Steps and Timelines: The applicant has 30 days in which to record the two resolutions.
Connection to Vision / Mission: Quality public services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO.
______
A RESOLUTION APPROVING SUBDIVISION AND COMBINATION OF
REAL PROPERTIES FOR SASS INVESTMENTS, DANIELLE PITTEL
AND MELODIE RAE
WHEREAS,
Sass Investments, LLC, Danielle Pittel and Melodie Rae
(Applicants) have an interest in certain real properties in the City of Shorewood, legally
described in Exhibit A, attached hereto and made a part hereof; and
WHEREAS,
the Applicants have applied to the City for a subdivision of said
real property into three parcels legally described in Exhibits B and C, attached hereto
and made a part hereof; and
WHEREAS,
the Applicants have agreed to grant to the City drainage and utility
easements as provided in Exhibits D and E, attached hereto and made a part hereof; and
WHEREAS,
the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum, dated 30 November 2015, a copy of
which is on file at the Shorewood City Hall; and
WHEREAS,
the application was reviewed by the Planning Commission at a
regular meeting held on 1 December 2015, the minutes of which meeting are on file
at City Hall; and
WHEREAS,
the City Council considered the application at its regular meeting on 14
December 2015, at which time the Planner's memorandum and the Planning
Commission's recommendations were reviewed and comments were heard by the
Council from the Applicants and from the City staff; and
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1.Sass Investments, LLC, owns the property at 22690 Murray Street, and
Danielle Pittel owns the property at 22740 Murray Street, both of which properties are
located in an R-l C/S, Single-Family Residential/Shoreland zoning district and legally
described on Exhibit A (Sass Parcel and Pittel Parcel), attached hereto and made a part
hereof.
2.Melodie Rae owns the property at 6035 Galpin Lake Road, also zoned
R-1C/S, Single-Family Residential/Shoreland and legally described on Exhibit A (Rae
Parcel).
-1-
3.The Applicants propose to subdivide the property as described in
Exhibits B and C.
4.The subject properties are occupied by three single-family homes.
CONCLUSIONS
A.The real properties legally described in Exhibit A are approved for
division and combination into three new parcels, legally described in Exhibit B and C,
subject to the Applicants recording the drainage and utility easements described in
Exhibits D and E, contemporaneously with this resolution.
B
The Applicants shall record this resolution, together with the drainage
.
and utility easements legally described in Exhibits D and E with the Hennepin County
Recorder or Registrar of Titles within thirty (30) days of the date of the certification of
this resolution.
C. The City Clerk will furnish the Applicant with a certified copy of this
resolution for recording purposes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this
14th day of December 2015.
SCOTT ZERBY, MAYOR
ATTEST:
JEAN PANCHYSHYN, CITY CLERK
-2-
Existing Legal Description - Sass Parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Hennepin County, Minnesota, described as
follows: Commencing at the point of intersection of the North line of Murray Street, as shown on
said plat, and the easterly line of said Lot 199; thence West along the said North line of Murray
Street, a distance of 166 feet to the point of beginning of the tract of land to be described; thence
continuing West on said North line of Murray Street, a distance of 150 feet; thence northerly at a
90 degree angle to the right, a distance of 120 feet; thence easterly at a 90 degree angle to the
right and parallel with the North line of said Murray Street, a distance of 150 feet; thence
southerly at a 90 degree angle to the right, a distance of 120 feet to the point of beginning,
Hennepin County, Mim1esota.
Existing Legal Description - Pittel Parcel:
All that part of Lot 199, Auditor's Subdivision No. 135, Hennepin County, Minnesota, described
as follows: Commencing at the point of intersection of the North line of Murray Street, as shown
on said plat, and the easterly line of said Lot 199; thence West along the said North line of
Murray Street, a distance of 16.2 feet to the point of beginning of the tract of land to be
described; thence continuing West on said North line of Murray Street, a distance of 149.8 feet;
thence northerly at a 90 degree angle to the right, a distance of 120 feet; thence easterly at a 90
degree angle to the right and parallel with the North line of said Murray Street, a distance of
130.8 feet; thence southerly a distance of 121.5 feet to the point of beginning, according to the
plat thereof on file and of record in the office of the Register of Deeds, in and for Hennepin
County, Minnesota; and Outlot "A", Zachary Woods, Hennepin County, Minnesota.
Existing Legal Description – Rae Parcel
1, 1,
Lot Block Zachary Woods, Hennepin County, Minnesota.
Exhibit A
-3-
Proposed Legal Description - Sass Parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Outlot A, Zachary Woods and Lot 1, Block
1, Zachary Woods, Hennepin County, Minnesota, described as follows: Commencing at the
point of intersection of the northerly line of Murray Street and the easterly line of said Lot 199,
thence on an assumed bearing of South 89 degrees 59 minutes 55 seconds West along said
northerly line a distance of 166 feet to the point of beginning of the parcel to be described;
thence No1ih 00 degrees 00 minutes 05 seconds West and at right angles to said northerly line a
distance of 140 feet; thence South 89 degrees 59 minutes 55 seconds West and parallel to said
northerly line a distance of 150.00 feet; thence South 00 degrees 00 minutes 05 seconds East at
right angles to said northerly line a distance of 140.00 feet to an intersection with said northerly
line; thence North 89 degrees 59 minutes 55 seconds East to the point of beginning.
Proposed Legal Description - Pittel Parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Outlot A, Zachary Woods and Lot 1, Block
1, Zachary Woods, Hennepin County, Minnesota, described as follows: Beginning at the point
of intersection of the northerly line of Murray Street and the easterly line of said Lot 199, thence
on an assumed bearing of South 89 degrees 59 minutes 55 seconds West along said northerly line
a distance of 166 feet; thence North 00 degrees 00 minutes 05 seconds West and at right angles
to said northerly line a distance of 140 feet; thence North 89 degrees 59 minutes 55 seconds East
and parallel to said northerly line a distance of 143.83 feet to an intersection with the easterly
line of said Lot 199; thence South 08 degrees 59 minutes 55 seconds East along said easterly line
a distance of 141.74 feet to the point of beginning.
Exhibit B
- 4 -
Proposed Legal Description - Rae Parcel:
Lot 1, Block 1, Zachary Woods, Hennepin County, Minnesota except that part described as
follows: Commencing at the southwest comer of said Lot 1, Block 1, thence South 89 degrees
56 minutes 38 seconds East (assumed bearing) along the south line a distance of 46.25 feet to the
point of beginning; thence North 0 degrees 03 minutes 22 seconds East a distance of 20.00 feet;
thence South 89 degrees 56 minutes 38 seconds East a distance of 294.21 feet to the east line of
said Lot 1, Block 1; thence South 9 degrees 00 minutes 00 seconds East a distance of 2.76 feet to
the northeast comer of Outlot A, Zachary Woods; thence South 88 degrees 21 minutes 53
seconds West along the north line of said Outlot A a distance of 144.71 feet; thence South 0
degrees 03 minutes 22 seconds West a distance of 13.00 feet to said south line of Lot 1, Block 1;
thence North 89 degrees 56 minutes 38 seconds West along the south line a distance of 150.00
feet to the point of beginning.
Exhibit C
- 5 -
Proposed Drainage and Utility Easement - Sass Parcel:
The northerly, southerly, easterly and westerly 10 feet of the following described parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Outlot A, Zachary Woods and Lot 1, Block
1, Zachary Woods, Hennepin County, Minnesota, described as follows: Commencing at the
point of intersection of the northerly line of Murray Street and the easterly line of said Lot 199,
thence on an assumed bearing of South 89 degrees 59 minutes 55 seconds West along said
northerly line a distance of 166 feet to the point of beginning of the parcel to be described;
thence North 00 degrees 00 minutes 05 seconds West and at right angles to said northerly line a
distance of 140 feet; thence South 89 degrees 59 minutes 55 seconds West and parallel to said
northerly line a distance of 150.00 feet; thence South 00 degrees 00 minutes 00 seconds East at
right angles to said northerly line a distance of 140.00 feet to an intersection with said northerly
line; thence North 89 degrees 59 minutes 55 seconds East to the point of beginning.
Proposed Drainage and Utility Easement - Pittel Parcel:
The northerly, southerly, easterly and westerly 10 feet of the following described parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Outlot A, Zachary Woods and Lot 1, Block
1, Zachary Woods, Hennepin County, Minnesota, described as follows: Beginning at the point
of intersection of the northerly line of Murray Street and the easterly line of said Lot 199, thence
on an assumed bearing of South 89 degrees 59 minutes 55 seconds West along said northerly line
a distance of 166 feet; thence North 00 degrees 00 minutes 05 seconds West and at right angles
to said northerly line a distance of 140 feet; thence North 89 degrees 59 minutes 55 seconds East
and parallel to said northerly line a distance of 143.83 feet to an intersection with the easterly
line of said Lot 199; thence South 08 degrees 59 minutes 55 seconds East along said easterly line
a distance of 141.74 feet to the point of begim1ing.
Exhibit D
- 6 -
Proposed Drainage and Utility Easement - Rae Parcel:
That part of Lot 1, Block 1, Zachary Woods, Hennepin County, Minnesota described as a 10 foot
wide strip of land lying adjacent to the northerly and westerly boundaries of the following
described parcel:
That part of Lot 199, Auditor's Subdivision No. 135, Outlot A, Zachary Woods and Lot 1, Block
1, Zachary Woods, Hennepin County, Minnesota, described as follows: Commencing at the
point of intersection of the northerly line of Murray Street and the easterly line of said Lot 199,
thence on an assumed bearing of South 89 degrees 59 minutes 55 seconds West along said
northerly line a distance of 166 feet to the point of beginning of the parcel to be described;
thence North 00 degrees 00 minutes 05 seconds West and at right angles to said northerly line a
distance of 140 feet; thence South 89 degrees 59 minutes 55 seconds West and parallel to said
northerly line a distance of 150.00 feet; thence South 00 degrees 00 minutes 00 seconds East at
right angles to said northerly line a distance of 140.00 feet to an intersection with said northerly
line; thence North 89 degrees 59 minutes 55 seconds East to the point of beginning.
Exhibit E
- 7-
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION VACATING CERTAIN DRAINAGE AND UTILITY EASEMENTS IN
ZACHARY WOODS
WHEREAS,
Notice of Public Hearing on the proposed vacation of certain drainage and
utility easements in the City of Shorewood, Hennepin County, Minnesota, was published in the
th
Excelsior/Shorewood edition of the SUN'SAILOR NEWSPAPER on the 26 day of November
rdthth
and 3 day of December, 2015, and in the LAKER on the 28 day of November and 5 day of
December, 2015; and
WHEREAS,
said Notice of Public Hearing was posted in three (3) locations in the City
of Shorewood; and
WHEREAS,
the Council of the City of Shorewood heard all interested parties on the
question of vacation at a Public Hearing on the 14th day of December 2015 in the Council
Chambers at the City Hall.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood, Minnesota, that part of the drainage and utility easements, located on the property at
6035 Galpin Lake Road, which easement is described in Exhibit A, attached, be and hereby is
vacated.
BE IT FURTHER RESOLVED,
that the City Clerk is directed to notify the County
Offices in accordance with Minnesota Statutes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14th
day of December 2015.
SCOTT ZERBY, MAYOR
ATTEST:
JEAN PANCHYSHYN, CITY CLERK
PROPOSED LEGAL DESCRIPTION OF EASEMENT PROPOSED TO BE VACATED:
That part of Lot 1, Block 1, Zachary Woods, Hennepin County, Minnesota, described as follows: Commencing at
the point of intersection of the northerly line of Murray Street and the easterly line of Lot 199, Auditor's
Subdivsion No. 135, Hennepin County, Minnesota; thence on an assumed bearing of South 89 degrees 59 minutes
55 seconds West along said northerly line a distance of 316 feet; thence North 00 degrees 00 minutes 05 seconds
West and at right angles to said northerly line a distance of 120 feet to the south line of said Lot 1 and the point of
beginning of the parcel to be described; thence North 00 degrees 00 minutes 05 seconds West a distance of 10
5.9
feet to the north line of the south 10 feet of said Lot 1; thence North 89 degrees minutes 55 seconds East along
said north line a distance of 150 feet to an intersection with the westerly line of Outlot A, Zachary Woods, thence
southerly along said westerly line a distance of 10 feet to the south line of said Lot 1; thence westerly to the point
of beginning;
AND
That part of the easterly 10 feet of Lot 1, Block 1, Zachary Woods, Hennepin County, Minnesota which lies
southerly of a line 150 feet northerly of and parallel to the northerly line of Murray Street.
Exhibit A
FILE NO.: 405 (15.22)
Al and Jennifer Larson own the property at 21195 Radisson Road. They have arranged to
purchase the property owned by Ken and Helen Hendrickson at 21125 Radisson Road.
The location of both properties is shown on Exhibit A, attached. As part of the
transaction, the Larsons propose to rearrange the lot line between the two lots as
illustrated on Exhibit C. As you can see in that exhibit, the westerly lot line of the
Hendrickson property cuts rather dramatically across the lake side of the Larson lot. The
Larsons propose to straighten out that line along an existing easement that was created
years ago. In exchange, they also propose to adjust the lot line as it approaches Radisson
Road so as to be more perpendicular with the street. Their intent is to trade parcels of
approximately equal value.
The subject properties are located in the .R -IA/S, Single- Family Residential /Shoreland
zoning district. The Larson property will end up with 40,259 square feet of area, while
the Hendrickson property will end up with 46,531 square feet.
This proposal is quite simple — both lots will meet or exceed the requirements of the
Zoning Code. In spite of a proposed bend in the new lot line, the configurations are
considered better than what exists today. Lot lines perpendicular to streets and to
contours are much preferred over lines that angle to either.
As required by the Shorewood Subdivision Code, the applicants must provide 10 -foot
wide drainage and utility easements, in this case along the existing and new side lot lines
and along Radisson Road.
®%
10® PRINTED ON RECYCLED PAPER
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-
{
CITY OF
SHOREWOOD
5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 -8927 - (952) 960 -7900
"r
FAX (952) 474 - 0128 • www.ci.shorewood.mmus a cityhaII@d.shorewood.mn.us
{
MEMORANDUM
TO:
Planning Commission, Mayor and City Council
FROM:
Brad Nielsen
DATE:
1 December 2015
RE:
Larson- Hendrickson — Simple Subdivision/Combination
FILE NO.: 405 (15.22)
Al and Jennifer Larson own the property at 21195 Radisson Road. They have arranged to
purchase the property owned by Ken and Helen Hendrickson at 21125 Radisson Road.
The location of both properties is shown on Exhibit A, attached. As part of the
transaction, the Larsons propose to rearrange the lot line between the two lots as
illustrated on Exhibit C. As you can see in that exhibit, the westerly lot line of the
Hendrickson property cuts rather dramatically across the lake side of the Larson lot. The
Larsons propose to straighten out that line along an existing easement that was created
years ago. In exchange, they also propose to adjust the lot line as it approaches Radisson
Road so as to be more perpendicular with the street. Their intent is to trade parcels of
approximately equal value.
The subject properties are located in the .R -IA/S, Single- Family Residential /Shoreland
zoning district. The Larson property will end up with 40,259 square feet of area, while
the Hendrickson property will end up with 46,531 square feet.
This proposal is quite simple — both lots will meet or exceed the requirements of the
Zoning Code. In spite of a proposed bend in the new lot line, the configurations are
considered better than what exists today. Lot lines perpendicular to streets and to
contours are much preferred over lines that angle to either.
As required by the Shorewood Subdivision Code, the applicants must provide 10 -foot
wide drainage and utility easements, in this case along the existing and new side lot lines
and along Radisson Road.
®%
10® PRINTED ON RECYCLED PAPER
0 ®
Memorandum
Re: Larson-Hendrickson Division-Combination
1 December 2015
Subject to the applicant’s attorney preparing deeds for the new easements and an up-to-
date title opinion for the property, approval of the division/combination is recommended.
Cc: Bill Joynes
Tim Keane
Patti Helgesen
Al Larson
-2-
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Exhibit A
SITE LOCATION
Larson/Hendrickson Rearrangement
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DESCRIPTION
Lot 1, Block 1, CHRISTMA
BENCHMARK
Top of well as shown.
Elevation = 948.86 Feet
GENERAL NOTES
1. Bearings shown are be
assumed bearing of N d
2. Area to 932.77 Ft. Chi
3. This survey was preps
opinion or a Commitment
4. Proposed addition floc
floor elevations).
5. Proposed house additi'
determined by our client)
foxed sketches and phon,
6. Date of last field sun
7. Our client faxed a poll
NOWAK, INC., dated Dece''.
drawing portion Indicates)
Sanitary Sewer Easement, .
Doc. No. 1996755. The E>
the exclusive use and be
Auditor's Subdivision No. 1
LEGEND
B —
.927.36 —
/920-- —
(927.36) —
FFE= 927.36. —
TREE LEGEND
Number following obbre
in Inches three feet al
number ?if any) denote'
location (1 denotes a I{
Number following shrub]
Exhibit B
HENDRICKSON PROPERTY
PROPOSED PROPERTY LINE ADJUSTMENT
OPTION "A"
ter, PARCEL B.
r f
- 4,891 SQUARE FEET
_EXISTING PROPERTY-LINE
�PARCEL A _' _ r•
\2 527 SQUARE'.FEET -
�� _ _
_,t -
PROPOSED PROPERTY LINE EXISTING PROPERTY LINE
HENDRICKSON PARCEL
' HF 'T +• I °, 44,167 SQUARE FEET
v ;I )LIITh_,I l
01
EXISTING LARSON PARCEL 42,623 FTz
PARCEL B - 4,891 FT
PARCEL +2,527 FTz
PROPOSED LARSON PARCEL 40,259 FT
m 'C> i
M
1= ��
EXISTING HENDRICKSON PARCEL
44,167 FT
PARCEL A
- 2,527 FT
PARCEL B
+4,891 FT
PROPOSED HENDRICKSON PARCEL 46,531 FT
M:\Publk,NLand
CLIENT_NAME1
CLIENT_NAME2
CLIENT_ADDRESS1
CLIENT_ADDRESS2
PROJ_NAME1
PROJ_NAME2
PROJ_ADDRESS1
PROJ ADDRESS2
Revision Date Description By
4285 Lexington Ave. N., St. Paul, Minnesota 55126
Phone: 651.415.3800 Fax: 651.415.2001
Bismarck- Cedar Rapids - Denver- Detroit Lakes
Fargo - Sioux Falls - St. Paul - Williston
Web: www.ulteig.com
Drawn By: NES
Checked By: KK
Approved By: KK
PROPERTY CONFIGURATION
OPTION "A"
Exhibit C
PROPOSED
DIVISION /COMBINATION
CITY OF SHOREWOOD
RESOLUTION NO. 15-XXX
A RESOLUTION APPROVING SUBDIVISION AND COMBINATION
OF REAL PROPERTY
WHEREAS
, Al Larson and Ken Hendrickson are the owners of certain real properties in
the City of Shorewood, County of Hennepin, State of Minnesota, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS
, Al Larson (Applicant), has applied to the City for a subdivision and
combination of said real properties into two parcels legally described in Exhibit B, attached hereto
and made a part hereof; and
WHEREAS
, the subdivision and combination requested by the Applicant complies in all
respects with the Shorewood Zoning Code.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
1. The real properties legally described in Exhibit A be subdivided and combined into
two parcels, legally described in Exhibit B, attached hereto and made a part hereof.
2. The City Clerk furnish the Applicant with a certified copy of this resolution for
recording purposes.
3. The Applicant records this resolution together with the drainage and utility
easements, legally described in Exhibit C, attached, with the Hennepin County Recorder or
Registrar of Titles within thirty (30) days of the date of the certification of this resolution.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 14 day of
December 2015.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
Existing Legal Descriptions
Larson Parcel:
“Lot 1, Auditor’s Subdivision No. 246, except Parcel 216G as shown on MN/DOT Right-of-Way
Plats 27-65 and 27-66.”
Hendrickson Parcel:
“Lot 1, Block 1, Christmas Lake Addition, Hennepin County, Minnesota.”
Exhibit A
Proposed Legal Descriptions
Larson Parcel:
INSERT LEGAL DESCRIPTION
Hendrickson Parcel:
INSERT LEGAL DESCRIPTION
Exhibit B
Proposed Drainage and Utility Easement - Legal Description
INSERT LEGAL DESCRIPTION
Exhibit C
#8F
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Appeal of Code Violation—Notice to Remove
Applicant:James Elder,26115 Smithtown Lane
Meeting Date: December 14, 2015
Prepared by: Brad Nielsen, Planning Director
Background:
This item will be delivered under separate cover; it will contain information to be maintained private
under the data privacy act.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership. Page 1
#10A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Accepting the 2016 -2020 Capital Improvement Program and 2016 Enterprise
Budgets
Meeting Date:
December 14, 2015
Prepared by:
Bruce DeJong, Finance Director
Attachments:
Resolution
CIP Projects by Funding Source
Capital Project Fund Budgets
Enterprise Fund Budgets
Please find attached for your approval the recommended budgets for the City's enterprise and capital
funds. The budgets are presented based on Council direction from the September 28 work session.
Capital Projects for 2016 -2020
The capital project sheets are essentially unchanged from the previous presentation. The only item of
note is that Galpin Lake ROad storm water costs have been moved to 2018 to match the trail
construction project. These plans over the next five years represent staff's best estimate of when
projects are needed and how much they will cost.
Enterprise Fund Budgets
The Enterprise Fund budgets have not changed significantly since the last presentation. The budget
format is one in which the depreciation expense is listed and not the capital outlays. This format tracks
our annual financial reporting process to maintain comparability. The Water fund assessment revenue
was increased to represent the assessments made to Star Lane and Circle.
Financial or Budget Considerations:
The adoption of these budgets does not limit the City Council's ability to modify spending priorities or
authorizations throughout the year.
Options:
The City Council may choose to:
1. Adopt the enterprise budgets and CIP as presented;
2. Make additional changes and adopt the amended budgets and CIP;
3. Do not adopt any budgets or CIP and require staff to present justification and individual
authorization for each expenditure or project.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the budget and CIP resolution as submitted by staff.
Next Steps:
We recommend that the City Council review the long -range financial plan funding projections at the
Council's annual retreat scheduled for February 5, 2016.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
! �i1
RESOLUTION NO. 15-
ADOPTING THE 2016 -2020 CAPITAL IMPROVEMENT PLAN, CAPITAL PROJECT
FUND BUDGETS, AND 2016 ENTERPRISE BUDGETS
WHEREAS, City staff have presented the preliminary CIP and 2016 budgets at work
sessions through September, 2015; and
WHEREAS, the City Council has reviewed the CIP and budgets and made modifications to
each that reflect desired community service levels; and
WHEREAS, these budgets represent a reasonable estimate of what needs to be spent to
provide the desired service level;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. The 2016 -2020 Capital Improvement Plan is hereby adopted as presented.
2. The Park Improvement, Equipment Replacement, Street Reconstruction, MSA, Trail
Construction, and Community Infrastructure budgets are hereby adopted as
presented.
3. The Water, Sewer, Recycling, and Storm Water budgets are hereby adopted as
presented.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
December, 2015.
Jean Panchyshyn, City Clerk
Scott Zerby, Mayor
City of Shorewood, Minnesota
Capital Improvement Program
2016 thru 2020
PROJECTS BY FUNDING SOURCE
Source Project# Priority
402 -Park Improvements
Freeman Plaza
P0100
Freeman North Playground Equipment
P0102
Freeman Parking Lot w/ MCWD
P0103
Freeman Ball Field Lights
P0104
Cathcart Park - Resurface Tennis /Basketball Courts
P0200
Cathcart Park Hockey Boards
P0201
Cathcart Park Tot Lot
P0202
Cathcart Parking Lot
P0203
Badger Park - Phase 1
P0300
Badger Park Tennis Courts
P0301
Badger Park - Phase 2
P0302
Manor Park - Shelter Outside Floor & Stoops
P0402
Silverwood Park - Resurface 112 court
P0500
Silverwood Park Equipment
P0501
Silverwood Park Swing Set
P0502
Skate Park Rehab
P0600
Skate Park Picnic Shelter
P0601
402 - Park Improvements Total
1
F403 - Equipment Replacement Fund
r
UTV - replace unit 34
034
Trailer 18' replace unit 59
059
Sand Pro 3000 - replace Unit 64
064
Trailer 12' replace unit 69
069
Groundsmaster Mower- Toro 328D - replace unit 75
075
Pickup 44 - Replace Unit 78
078
Pickup 350 44 - replace unit 91
091
Groundsmaster Mower replace unit 93
093
Boom Truck
100
Chipper
101
Wash Bay
104
Cab & Blower for mower- replace A04
A04
Engine/Transmission Analysis Station
A09
Replace Sander
A10
South Shore Community Center
PF -11 -01
Public Works Roof
PF -12 -01
Building Permit Software
T -16 -01
LED Lighting Upgrade
T -16 -02
800 Mhz Radio Replacement
T -19 -01
Computer Upgrades
T -99 -99
- 1 -
Thursday, December 10, 2015
2016
2017
2018
2019
2020
Total
5
5,000
5,000
4
55,000
55,000
5
50,000
50,000
5
75,000
75,000
1
9,000
9,000
3
40,000
40,000
5
50,000
50,000
5
100,000
100,000
3
577,000
577,000
2
9,500
9,500
n/a
747,000
747,000
1
5,400
5,400
2
2,500
2,500
3
60,000
60,000
3
14,000
14,000
3
73,000
73,000
5
15,000
15,000
690,000
852,000
206,000
19,000
120,400
1,887,400
5
20,000
20,000
5
15,000
15,000
2
13,000
13,000
5
5,000
5,000
2
31,000
31,000
3
38,000
38,000
5
50,000
50,000
5
28,000
28,000
5
84,000
84,000
5
45,000
45,000
1
18,000
18,000
4
21,000
21,000
n/a
4,500
4,500
3
14,000
14,000
n/a
2,500
43,000
41,000
86,500
n/a
81,000
81,000
2
20,000
20,000
2
38,000
38,000
2
9,000
9,000
18,000
1
10,000
10,000
10,000
10,000
10,000
50,000
- 1 -
Thursday, December 10, 2015
Source Project# Priority 2016 2017 2018 2019 2020 Total
403 - Equipment Replacement Fund Total 270,500 102,000 149,500 53,000 105,000 680,000
404 - Street Reconstruction Fund
Garden Road
LR -16 -02
5
42,000
2,1821000
42,000
Gillette Curve
LR -16 -03
5
35,000
Air Compressor - Replace unit 38
038
3
35,000
McKinley Place N & S
LR -16 -05
5
65,000
85,000
Utility Truck wtcrane & toolbox replace unit 76
076
5
65,000
Shady Hills Circle
LR -16 -06
5
51,000
27,000
27,000
RadiollSP Communications System
W -10 -01
51,000
Lake Linden Dr- Guardrail
LR -16 -08
5
30,000
5
175,000
175,000
30,000
Excelsior Blvd - Guardrail
LR -16 -09
5
15,000
15,000
Echo Road
LR -17 -01
5
71,000
71,000
Howards Point Road
LR -17 -02
5
180,000
180,000
Kathleen Court
LR -17 -03
5
22,000
22,000
Oak Ridge Circle
LR -17 -04
5
29,000
29,000
Riviera Lane
LR -17 -05
5
371,000
371,000
Shorewood Lane
LR -17 -06
5
455,000
455,000
Mann Lane
LR -18 -01
5
444,000
444,000
Maple Street
LR -18 -02
5
100,000
100,000
Bayswater Road
LR -19 -01
5
100,000
100,000
Boulder Circle
LR -19 -02
5
49,000
49,000
Christmas Lane W
LR -19 -03
5
32,000
32,000
Lilac Lane
LR -19 -05
5
46,000
46,000
Strawberry Lane & W 62nd
LR -19 -06
5
1,140,000
1,140,000
Vine Street
LR -19 -07
5
33,000
33,000
Eureka Road N
LR -19 -08
5
260,000
260,000
Birch Bluff Road
LR -20 -01
5
107,000
107,000
Excelsior Blvd
LR -20 -02
5
19,000
19,000
Seamans Drive
LR -20 -03
5
629,000
629,000
West Lane
LR -20 -04
5
32,000
32,000
Street Sign Replacement
LR -99 -001
2
7,200
7,500
7,800
8,100
8,400
39,000
Maintenance - Bituminous Sealcoating
LR -99 -100
1
245,000
184,000
238,000
305,000
274,000
1,246,000
404 - Street Reconstruction Fund Total
490,200
2,459,500
789,800
833,100
1,069,400
5,642,000
405 - MSA Road Reconstruction Fund
Vine Hill Road Intersection Improvements
MSA -1701
n1a
200,000
200,000
405 - MSA Road Reconstruction Fund
200,000
200,000
Total
406 - Trails
Galpin Lake Rd Sidewalk
T003
1
1,330,000
1,330,000
Strawberry Lane & W 62nd
T007
1
852,000
852,000
406 - Trails Total
852,000 1,330,000
2,1821000
601 - Water Fund
Air Compressor - Replace unit 38
038
3
18,000 18,000
Dump Truck - replace unit 72
072
5
85,000
85,000
Utility Truck wtcrane & toolbox replace unit 76
076
5
40,000
40,000
Utility Vehicle - replace unit 77
077
4
27,000
27,000
RadiollSP Communications System
W -10 -01
1
80,000
80,000
Boulder Bridge Well Controls
W -12 -03
5
175,000
175,000
Thursday, December 10, 2015
-2-
Source Prgject# Priority 2016 2017 2018 2019 2020 Total
SE Well - Exterior & Compressor
W -16 -01
Boulder Bridge Building
W -17 -01
Well House Water Meters
W -17 -02
SE Well Dehumidifier
W -17 -03
Boulder Bridge Well Motor
W -18 -01
Boulder Bridge Deumidifier
W -19 -01
601 - Water Fund Total
90,000
90,000
r
61.1 - Sauitary Sewer Fund
Sewer Jetter - replace unit 60
060
Dump Truck - replace unit 72
072
Utility Truck w /crane & toolbox replace unit 76
076
Lift Station 11 Rehab - 20465 Radisson Rd,
SS -13 -01
Lift Station 10 Rehab - 4773 Lakeway Terrace
SS -15 -01
Lift Station 20 Rehab - 26550 Noble Road
SS -16 -01
Lift Station 7 Rehab - 5600 Woodside Road
SS -16 -02
Lift Station 18 Rehab - 4996 Shady Island Point
SS -17 -01
Infiltration and Inflow Reduction
SS -99 -05
611 - Sanitary Sewer Fund Total
452,000
1631 - Stormwater Management Fund
4" pump replace unit 50
050
Galpin Lake Rd Trail Stormwater
SS003
Rivera Lane
STM -17 -01
Shorewood Lane
S TM- 17 -02
Mann Lane
STM -18 -01
Maple St
STM -18 -02
Eureka Road N
STM -19 -01
Strawberry & W 62nd
STM -19 -02
Seamans Drive
STM -20 -01
631 - Stormwater Management Fund
13,890,400
Total
GRAND TOTAL
3 45,000
45,000
3 85,000
85,000
3 12,000 6,000 12,000 6,000
36,000
3 5,000
5,000
3 45,000
45,000
3 5,000
5,000
367,000 187,000 51,000 17,000 24,000 646,000
5 140,000
190,000
140,000
5
85,000
85,000
5 60,000
60,000
3 190,000
1
190,000
3
90,000
90,000
3
135,000
135,000
3
120,000
120,000
3
10,000
10,000
1 70,000
70,000 70,000 70,000 70,000
350,000
460,000 255,000
190,000
205,000
70,000
1,180,000
5
45,000
45,000
1
230,000
230,000
4 87,000
87,000
4 99,000
99,000
4
105,000
105,000
4
24,000
24,000
4
452,000
452,000
4
283,000
283,000
4
148,000
148,000
186,000
359,000
735,000
193,000
1,473,000
2,277,700 5,093,500
3,075,300
1,862,100
1,581,800
13,890,400
Thursday, December 10, 2015
-3-
PARK CAPITAL IMPROVEMENT FUND
Fund: 402- Park Capital Outlay
REVENUES
Beginning Fund Balance
Park Dedication Fees
Interest Earnings*
Contributions / donations
Concession Sales
Grants
Miscellaneous revenue
Transfers in
TOTAL REVENUES
EXPENDITURES
OTHER SERVICES
Contractrual Services
Miscellaneous Charges
TOTAL OTHER SERVICES
CAPITAL OUTLAY
Other Improvements
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
Revenue - Over /(under)
Ending Fund Balance
35,804
53,027
29,292
41,000
Requested
Actual
Actual
Actual
Budget
Budget
2012
2013
2014
2015
2016
150,958
168,427
213,366
536,660
540,460
10,000
55,000
20,000
-
-
1,273
966
7,172
2,800
2,800
42,000
42,000
325,414
42,000
42,000
53,273
97,966
352,586
44,800
44,800
35,804
53,027
29,292
41,000
690,000
35,804
53,027
29,292
41,000
690,000
35,804
53,027
29,292
41,000
690,000
17,469
44,939
323,294
3,800
(645,200)
168,427
213,366
536,660
540,460
(104,740)
-4-
EQUIPMENT REPLACEMENT FUND
Fund: 403 - Equipment Replacement
REVENUES
Beginning Fund Balance
Interest Earnings
Miscellaneous Income
Sale of Old Equipment
Transfers in
TOTAL REVENUES
EXPENDITURES
OTHER SERVICES
Contractual Services
Bank Charges
TOTAL OTHER SERVICES
CAPITAL OUTLAY
Machinery and Equipment
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
Revenue over /(under)
Ending Fund Balance
5,133 - -
5,133 - - - -
222,614
265,739
229,434
257,500
Requested
Actual
Actual
Actual
Budget
Budget
2012
2013
2014
2015
2016
521,172
613,693
413,263
264,324
98,924
5,919
6,809
5,495
2,100
2,100
1,933
-
-
-
-
312,416
58,500
75,000
90,000
105,000
320,268
65,309
80,495
92,100
107,100
5,133 - -
5,133 - - - -
222,614
265,739
229,434
257,500
270,500
222,614
265,739
229,434
257,500
270,500
227,747
265,739
229,434
257,500
270,500
92,521
(200,430)
(148,939)
(165,400)
(163,400)
613,693
413,263
264,324
98,924
(64,476)
-5-
STREET RECONSTRUCTION FUND
Fund: 404 - Street Capital Outlay
REVENUES
Beginning Fund Balance
MSA Maintenance Money
Interest Earnings
Transfers in
Total Revenue
EXPENDITURES
CAPITAL OUTLAY
Other Improvements
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
Revenue over /(under)
Ending Fund Balance
Requested
Actual Actual Actual Actual Budget Budget
2011 2012 2013 2014 2015 2016
1,311,707
1,481,482
1,760,337
2,143,328
1,509,428
1,131,228
11,413
11,366
9,013
10,700
7,500
5,700
700,000
700,000
714,000
725,000
740,000
740,000
711,413
711,366
723,013
735,700
747,500
745,700
541,638
432,511
340,022
1,369,600
1,125,700
1,125,700
541,638
432,511
340,022
1,369,600
1,125,700
1,125,700
541,638
432,511
340,022
1,369,600
1,125,700
1,125,700
169,775
278,855
382,991
(633,900)
(378,200)
(380,000)
1,481,482
1,760,337
2,143,328
1,509,428
1,131,228
751,228
-6-
MSA STREET CONSTRUCTION FUND
Fund: 405 - MSA Capital Outlay
REVENUES
Beginning Fund Balance
MSA Construction Money
Interest Earnings
Transfers in
Total Revenue
EXPENDITURES
MATERIALS & SUPPLIES
General Supplies
TOTAL MATERIALS & SUPPLIES
OTHER SERVICES
Miscellaneous Services
TOTAL OTHER SERVICES
TRANSFERS
Transfer to Trail Fund
TOTAL TRANSFERS
TOTAL EXPENDITURES
Revenue over/(under)
Ending Fund Balance
Actual
2012
Actual
2013
Actual
2014
Budget
2015
Requested
Budget
2016
132,650
1,287
133,937
568
127,101
286
127,387
600
119,987
600
1,287
568
286
600
600
7,404
8,000
8,000
7,404
-
8,000
8,000
-
7,404
-
8,000
8,000
1,287
(6,836)
286
(7,400)
(7,400)
133,937
127,101
127,387
119,987
112,587
-7-
TRAIL CONSTRUCTION FUND
Fund: 406 - Trail Capital Outlay
REVENUES
Beginning Fund Balance
Interest Earnings
Grants
Transfers in
Total Revenue
5 FO
CAPITAL OUTLAY
Other Improvements
TOTAL CAPITAL OUTLAY
TOTAL EXPENDITURES
Revenue over /(under)
Ending Fund Balance
Requested
Actual Actual Actual Budget Budget
2012 2013 2014 2015 2016
- (34,576) (52,437) 919,522 -
180 - - -
1,476,000 971,959 720,478 720,478
180 1,476,000 971,959 720,478 720,478
34,756 1,493,861 - 1,640,000 1,640,000
34,756 1,493,861 1,640,000 1,640,000
34,756
1,493,861
- 1,640,000
1,640,000
(34,576)
(17,861)
971,959 (919,522)
(919,522)
(34,576) (52,437) 919,522 - (919,522)
COMMUNITY INFRASTRUCTURE FUND
Fund: 450 - Community -wide Capital Outlay
EXPENDITURES
OTHER SERVICES
Miscellaneous Services - 50,000 50,000
TOTAL OTHER SERVICES - - - 50,000 50,000
CAPITAL OUTLAY
Other Improvements
3,549
5,537
TOTAL CAPITAL OUTLAY
Requested
3,549
Actual
Actual
Actual
Budget
Budget
REVENUES
2012
2013
2014
2015
2016
Beginning Cash Balance
1,679,410
1,842,330
369,975
365,931
317,731
Interest Earnings
14,232
7,194
1,493
1,800
1,600
Miscellaneous Income
-
-
-
-
-
Transfers in
150,068
-
-
-
-
Total Revenues
164,300
7,194
1,493
1,800
1,600
EXPENDITURES
OTHER SERVICES
Miscellaneous Services - 50,000 50,000
TOTAL OTHER SERVICES - - - 50,000 50,000
CAPITAL OUTLAY
Other Improvements
3,549
5,537
TOTAL CAPITAL OUTLAY
-
3,549
5,537 -
Transfers out
1,380
1,476,000
- - -
Total
1,380
1,476,000
- - -
TOTAL EXPENDITURES
1,380
1,479,549
5,537 50,000 50,000
Revenue over /(under)
162,920
(1,472,355)
(4,044) (48,200) (48,400)
Ending Cash Balance
1,842,330
369,975
365,931 317,731 269,331
-9-
WATER FUND
Revenue Coding: 601-00 -
Expenditure Coding: 601 -00- YTD Approved Dept
Actual Actual Thru Budget Request Percent Dollar
REVENUES 2013 2014 August 2015 2016 Change Change
3710 Water Sales
494,201
416,328
189,716
600,000
500,000
-17%
(100,000)
3610 Special Assessments
37,492
(5,684)
13,499
35,000
55,000
57%
20,000
3711 Permits & Connection Fees
46,020
50,665
2,386
25,000
25,000
0%
0
3620 Interest Earnings
17,887
49,475
0
25,000
25,000
0%
0
3713 Water Meter Sales
5,941
9,600
840
2,500
2,500
0%
0
3627 Antenna Space Rental
5,899
8,813
0
0
0
6%
0
Total Revenues
595,600
520,384
206,441
687,500
607,500
-12%
(80,000)
EXPENSES
Personal Services
4101 Regular Salaries
73,949
127,097
83,357
79,796
87,451
10%
7,655
4102 O.T. Salaries
8,424
5,311
2,358
3,000
3,000
0%
0
4121 PERA City Share
5,941
8,724
6,429
6,003
6,340
6%
338
4122 FICA City Share
5,899
8,813
6,099
6,334
6,690
6%
357
4131 Ins. City Share
12,784
7,748
13,460
12,726
13,998
10%
1,272
4151 Workers Compensation
4,585
2,167
4,378
4,378
Total Personal Services
106,997
162,278
113,870
107,858
121,857
13%
13,999
Supplies
4200 Office Supplies
146
-
431
-
-
4208 Postage
1,308
2,154
319
1,400
1,400
0%
0
4221 Maint- Equipment
4,332
3,896
908
6,500
6,500
0%
0
4223 Maint - Buildings
760
568
-
1,000
1,000
0%
0
4240 Small Tools
606
1,179
600
600
0%
0
4245 General Supplies
13,887
10,853
6,880
12,000
12,000
0%
0
4260 WtrPurch - TonkaBay
2,121
2,089
1,385
3,500
3,500
0%
0
4261 Wtr Purch - Excelsior
18,267
16,879
8,236
22,000
22,000
0%
0
4262 Wtr Purch - Mtka
881
1,134
430
1,500
1,500
0%
0
4263 WtrPurch - Chan
9,498
10,115
5,575
16,000
16,000
0%
0
4265 Water Meters
6,926
10,146
3,016
15,000
15,000
0%
0
Total Supplies
58,126
58,440
28,359
79,500
79,500
0%
0
Other Services & Charges
4301 Financial & Audit
2,250
2,500
1
2,500
2,500
0%
0
4303 Engineering
1,327
21,093
19,374
5,000
5,000
0%
0
4304 Legal Fees
56
-
-
-
-
0
4321 Communication
663
1,196
738
2,800
8,000
186%
5,200
4331 Travel, Conf,Sch
-
1,096
1,500
800
800
0%
0
4351 Print /Publish
552
543
638
1,100
1,100
0%
0
4360 Insurance -Total
8,000
10,500
-
8,000
8,000
0%
0
4394 Utilities - Amesbury
12,368
10,640
5,827
12,000
12,000
0%
0
4395 Utilities - Badger
9,270
7,186
4,072
12,500
12,500
0%
0
4396 Utilities - Boulder Bridge
21,097
18,841
10,482
20,000
20,000
0%
0
4398 Utilities -SE Area /Tower
34,917
35,514
19,748
34,000
34,000
0%
0
4400 Contractual
26,018
50,398
30,499
30,000
60,000
100%
30,000
4420 Depreciation
271,166
269,295
-
290,000
280,000
-3%
(10,000)
4437 Licenses -Sales Taxes
635
7,070
533
3,000
3,000
0%
0
4440 Misc. Services
17,949
14,180
-
200
200
0%
0
4450 Bank Svc Chgs
8
-
-
1,000
1,000
0%
0
Total Other Services & Charges
406,276
450,052
93,412
422,900
448,100
6%
25,200
Bond Expense
4711 Bond Interest
74,887
19,213
18,757
77,796
17,000
-78%
(60,796)
4720 Fiscal Agent Fees
46,908
495
495
800
800
0%
0
Total Bond Expense
121,795
19,708
19,252
78,596
17,800
-77%
(60,796)
Transfers
4820 Transfers Out
12,500
-
12,500
12,500
0%
0
Total Transfers
12,500
-
12,500
12,500
0%
0
TOTAL EXPENSES 693,194 702,978 254,893 701,354 679,757 -3% (21,597)
REVENUES OVER /(UNDER) EXPENSES (97,594) (182,594) (48,452) (13,854) (72,257)
SEWER FUND
Revenue Coding: 611-00 -
Expenditure Coding: 611 -00-
TOTAL EXPENSES 826,188 886,210 1,266,484 628,404 1,147,491 -9% (118,994)
REVENUES OVER /(UNDER) EXPENSES 35,522 4,568 (374,734) (179,719) (178,441)
- 11 -
Approved
YTD
Dept?
Actual
Actual
Budget
Thru
Request:
Percent
Dollar
REVENUES
2013
2014
2015
August
2016
Change
Change
3620 Interest Earnings
14,191
41,743
25,000
-
25,000
0%
0
3710 Sewer Sery Charges
831,259
824,234
860,050
430,815
860,050
0%
0
3610 Sewer Chg -Cnty Coll
22,101
13,885
20,000
20,000
3400 Local SAC Charges
13,200
-
6,000
2,485
50,000
733%
44,000
3712 Sewer Permits
3,060
2,700
700
1,500
14,000
1900%
13,300
Total Revenues
861,710
890,778
891,750
448,685
969,050
3%
30,050
EXPENSES
Personal Services
4101 Regular Salaries
68,010
105,978
69,186
70,429
75,753
9%
6,567
4102 O.T. Salaries
3,139
2,019
2,500
2,319
2,500
0%
0
4103 Part Time Salaries
-
-
-
-
5,800
5,800
4121 PERA City Share
5,092
7,015
5,197
5,456
5,492
6%
295
4122 FICA City Share
5,093
7,347
5,484
5,375
6,239
14%
754
4131 Ins. City Share
10,293
7,748
10,787
13,460
12,072
12%
1,285
4151 Workers Compensation
3,487
2,500
1,539
3,935
1,435
Total Personal Services
91,627
133,594
95,654
98,578
111,791
17%
16,136
Supplies
4200 Office Supplies
146
-
150
217
200
33%
50
4208 Postage
1,324
2,068
1,500
217
1,500
0%
0
4221 Maint- Equipment
3,382
6
5,000
792
5,000
0%
0
4240 Small Tools
732
21
550
255
550
0%
0
4245 General Supplies
1,293
2,565
2,100
-
2,100
0%
0
Total Supplies
6,877
4,660
9,300
1,481
9,350
1%
50
Other Services & Charges
4301 Financial & Audit
2,250
2,500
2,500
-
2,500
0%
0
4303 Engineering
10,753
5,418
5,000
-
5,000
0%
0
304 Legal
1,500
130
1,500
740
1,500
0%
0
4313 Engineering - Design Stage
1,701
-
5,000
-
5,000
0%
0
4321 Communication
4,103
4,848
5,500
2,312
5,500
0%
0
4331 Travel, Conf,Sch
975
600
1,500
-
1,500
0%
0
4360 Insurance -Total
6,500
12,000
7,000
-
7,000
0%
0
4380 Utilities- Gas /Elec
5,588
6,322
7,500
3,539
7,500
0%
0
4385 MCES Service Charges
529,386
543,245
609,180
456,885
590,000
-3%
(19,180)
4386 Excelsior Sewer Chg
31,676
43,172
31,000
27,801
40,000
29%
9,000
4400 Contractual
17,940
14,427
20,000
12,272
20,000
0%
0
4200 Depreciation
81,329
67,898
225,000
-
100,000
-56%
(125,000)
4437 Licenses -Taxes
23
281
-
24,796
-
0
4440 Misc. Services
33,960
34,587
150
-
150
0%
0
4450 Service Charges
-
28
1,500
-
1,500
0%
0
Total Other Services & Charges
727,684
735,456
922,330
528,345
787,150
-15%
(135,180)
Transfers
4820 Transfers to General Fund
12,500
12,500
12,500
0%
0
4820 Transfers to Storm Water
226,700
226,700
0%
0
Total Transfers
12,500
239,200
-
239,200
0%
0
TOTAL EXPENSES 826,188 886,210 1,266,484 628,404 1,147,491 -9% (118,994)
REVENUES OVER /(UNDER) EXPENSES 35,522 4,568 (374,734) (179,719) (178,441)
- 11 -
RECYCLING FUND
Revenue Coding: 621-00 -
Expenditure Coding: 621 -00-
EXPENSES
Personal Services
YTD
Approved
Dept
4101 Regular Salaries
Actual
Actual
Thru
Budget
Request
Percent
REVENUES
2013
2014
August
2015
2016
Change
3362 County Recycling Aid
22,989
31,279
13,099
23,000
23,000
0%
3362 County Park Recycling Grant
2,841
-
-
475
420
-12%
3610 Special Assessment
6,363
3,997
2,688
500
443
-11%
3620 Interest Earnings
253
763
-
350
350
0%
3710 Recycling Service Charges
154,265
159,636
80,306
155,000
155,000
0%
3732 City Clean -up Fees
5,086
(174)
(940)
8,000
8,000
0%
Total Revenues
191,797
195,501
95,153
186,350
186,350
0%
EXPENSES
Personal Services
4101 Regular Salaries
69
8,881
5,642
5,410
5,796
4102 O.T. Salaries
-
-
887
1,000
1,000
0%
4103 Part Time Salaries
2,296
306
198
-
-
4121 PERA City Share
166
580
490
475
420
-12%
4122 FICA City Share
176
539
382
500
443
-11%
4131 Ins. City Share
831
630
998
717
1,140
59%
4151 Workers Comp
1
19
-
46
Total Personal Services
3,538
10,937
8,616
8,102
8,845
9%
Supplies
4200 Office Supplies
-
-
156
100
100
0%
4208 Postage
1,298
1,488
499
1,400
1,400
0%
4245 General Supplies
193
-
-
200
200
0%
Total Supplies
1,491
1,488
655
1,700
1,700
0%
Other Services & Charges
4400 Contractual
167,345
165,561
77,245
117,000
117,000
0%
4440 Misc. Services
9,163
470
146
8,500
8,500
0%
4450 Service Charges
-
-
-
-
-
Total Other Services & Charges
176,508
166,031
77,391
125,500
125,500
0%
TOTAL EXPENSES
181,537
178,456
86,662
135,302
136,045
1%
REVENUES OVER /(UNDER) EXPENSES
10,260
17,045
8,491
51,048
50,305
-12-
STORMWATER MANAGEMENT FUND
Revenue Coding: 631-00 -
Expenditure Coding: 631 -00-
EXPENSES
Personal Services
YTD
Approved
Dept
Actual
Actual
Thru
Budget
Request
Percent
Dollar
REVENUES
2013
2014
August
2015
2016
Change
Change
3362 Grant Proceeds
-
65,825
-
-
-
4,115
0
3610 Special Assessments
9,321
5,256
3,291
7,400
7,400
0%
0
3620 Interest Earnings
582
3,145
-
1,200
1,200
0%
0
3670 Miscellaneous Revenue
6
-
-
-
-
4151 Workers Comp
0
3710 Storm Utility Charges
185,622
214,170
114,676
224,352
235,000
5%
10,648
3920 Transfers from Sewer
69,177
27,746
25,652
226,700
226,700
0%
0
Total Revenues
195,531
288,396
117,967
459,652
470,300
2%
10,648
EXPENSES
-13-
Personal Services
4101
Regular Salaries
35,089
56,042
22,458
20,523
21,673
6%
1,150
4102
O.T. Salaries
1,348
2,331
-
0
4121
PERA City Share
2,632
4,115
1,684
1,500
1,571
5%
71
4122
FICA City Share
2,644
3,860
1,560
1,570
1,658
6%
88
4131
Ins. City Share
2,490
805
1,693
2,059
2,850
38%
791
4151 Workers Comp
2,024
351
0
Total Personal Services
44,203
69,177
27,746
25,652
27,752
8°%
2,100
Supplies
4200
Office Supplies
9.46
-
156
100
-
-100%
(100)
4208
Postage
1,298
1,251
499
1,400
1,400
0%
0
4421
Maint- Equipment
1,031
-
-
5,500
4,500
-18%
(1,000)
4240
Small Tools
-
-
300
300
0%
0
4245
General Supplies
706
840
-
3,000
2,000
-33%
(1,000)
Total Supplies
3,181
2,091
655
10,300
8,200
-20%
(2,100)
Other Services & Charges
4303
Engineering
13,540
19,620
19,030
20,000
20,000
0%
0
4304
Legal
518
-
-
1,000
1,000
0%
0
4313
Engineering - Design Stage
5,160
169
5,000
5,000
0%
0
4321
Communication
331
604
352
500
500
0%
0
4351
Print /Publish
9.29
643
-
100
100
0%
0
4400
Contractual
4,551
17,820
1,216
71,500
71,500
0%
0
4420
Depreciation
33,802
38,850
-
34,000
40,000
18%
6,000
4433
Subscrip- Member
6,600
6,600
0%
0
4440
Misc. Services
2,520
54,846
1,100
1,100
0%
0
4450
Service Charges
4
-
1,000
1,000
0%
0
Total Other Services & Charges
60,551
132,556
20,598
140,800
146,800
4%
6,000
TOTAL EXPENSES
107,935
203,824
48,999
176,752
182,752
3%
6,000
REVENUES
OVER /(UNDER) EXPENSES
87,596
84,572
68,968
282,900
287,548
-13-
M #10B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Refunding Bond Sale
Meeting Date:
December 14, 2015
Prepared by:
Bruce DeJong, Finance Director
Attachments:
Resolution
Please find attached for your approval the recommended resolution from Kennedy & Graven.
Background:
On October 26 the boards of the Excelsior Fire District and the South Lake Minnetonka Police
Department met and authorized the sale of refunding bonds for the fire and police stations. These
bonds have now been sold, which will result in considerable savings to the respective entities through
the life of the bonds out until 2023. This is the final approval step in the refunding process. The bonds
will close in January, 2016 and the current holders will have their existing bonds called as of February 1,
2016.
Financial or Budget Considerations:
The adoption of this resolution will result in Shorewood and all of the other entities in the joint powers
agencies reducing their costs in a proportional share of the savings from each budget for the next eight
years.
Options:
The City Council may choose to:
1. Adopt the resolution as presented.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the resolution as submitted by Kennedy & Graven.
Next Steps:
We will present similar resolutions to the Shorewood EDA, and the boards of the Fire District and the
South Lake Minnetonka Police Department to ratify the sale of refunding bonds.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
follows:
� 1114 W19i PIN MIMMIN -
RESOLUTION GIVING FINAL APPROVAL TO ISSUANCE OF
REFUNDING BONDS (SERIES 2016A AND SERIES 2016B)
RELATED TO CERTAIN PUBLIC SAFETY FACILITIES AND
AGREEMENTS RELATED THERETO
BE IT RESOLVED By the City Council of the City of Shorewood, Minnesota (the "City ") as
Section 1. Recitals; The West Side Fire Project.
1.01. The Excelsior Fire District (the "District "), in conjunction with the City and the
Shorewood Economic Development Authority (the "Authority "), financed a portion of the cost to
construct a fire facility located in the City (the "West Side Fire Project ") through the issuance by the
Authority of its Public Safety Fire Facility Lease Revenue Bonds, Series 2002A (City of Shorewood,
Minnesota Lease Obligation) (the "Series 2002A Bonds "), in the original aggregate principal amount of
$3,865,000, pursuant to a Trust Indenture, dated as of September 1, 2002 (the "Original hndenture"), between
the Authority and U.S. Bank National Association, as trustee (the "Trustee ").
1.02. The District, in conjunction with the City and the Authority, financed additional costs of the
West Side Fire Project through the issuance by the Authority of its Public Safety Fire Facility Lease
Revenue Bonds, Series 2003A (City of Shorewood, Minnesota Lease Obligation) (the "Series 2003A
Bonds "), in the original aggregate principal amount of $1,195,000, pursuant to the Original Indenture, as
supplemented by a First Supplemental Trust Indenture, dated as of April 15, 2003 (the "First Supplemental
Indenture ").
1.03. The District and the South Lake Minnetonka Police Department (the "Department ") lease
certain property to the Authority pursuant to the Ground Lease (West Side), dated as of September 1, 2002
(the "Original Ground Lease "), as amended by the First Amendment to Ground Lease (West Side), dated as
of April 15, 2003 (the "First Amendment to Ground Lease "), and the Authority leases such property, together
with certain buildings, structures or improvements now or hereafter located thereon (the "Fire Facilities "), to
the City pursuant to a Lease Purchase Agreement (West Side Fire Facilities), dated as of September 1, 2002
(the "Original Fire Facilities Lease "), as amended by a First Amendment to Lease Purchase Agreement, dated
as of April 15, 2003 (the "First Amendment to Fire Facilities Lease ").
1.04. With the Authority's consent, the City entered into a Sublease Purchase Agreement (West
Side Fire Facilities), dated as of September 1, 2002 (the "Fire Facilities Sublease "), with the District, under
which the District undertakes the City's obligations under the Fire Facilities Lease (hereinafter defined).
1.05. Pursuant to an Assignment and Security Agreement, dated as of September 1, 2002 (the
"Original Assignment "), as amended by a First Supplemental Assignment and Security Agreement, dated as
of April 15, 2003 (the "First Supplemental Assignment"), the Authority assigned to the Trustee all of the
Authority's right, title and interest in and to the Ground Lease, the Fire Facilities Lease, the Fire Facilities
Sublease, all as heretofore amended and supplemented, and the Lease Payments to be made by the District
thereunder (other than certain rights to indemnification and payment of expenses) as security for the
Series 2002A Bonds and the Series 2003A Bonds.
1.06. At the request of the District and in order to achieve debt service savings, the Authority
refunded the Series 2002A Bonds and the Series 2003A Bonds through the issuance of its Public Safety
Fire Facility Lease Revenue Crossover Refunding Bonds, Series 2007A (City of Shorewood, Minnesota
Lease Obligation) (the "Series 2007A Bonds "), issued on January 25, 2007, in the original aggregate
principal amount of $4,130,000.
1.07. In conjunction with the issuance of the Series 2007A Bonds: (i) the Authority, the
District, and the Department entered into a Second Amendment to Ground Lease (West Side), dated as of
January 1, 2007 (the "Second Amendment to Ground Lease "), which modified the Original Ground
Lease, as amended by the First Amendment to Ground Lease; (ii) the Authority and the City entered into
a Second Amendment to Lease Purchase Agreement (West Side Fire Facilities), dated as of
January 1, 2007 (the "Second Amendment to Fire Facilities Lease "), which modified the Original Fire
Facilities Lease, as amended by the First Amendment to Fire Facilities Lease; (iii) the Authority and the
Trustee entered into a Second Supplemental Trust Indenture, dated as of January 1, 2007 (the "Second
Supplemental Indenture "), which supplemented the Original Indenture, as supplemented by the First
Supplemental Indenture; and (iv) the Authority and the Trustee entered into a Second Supplemental
Assignment and Security Agreement, dated as of January 1, 2007 (the "Second Supplemental
Assignment "), which modified the Original Assignment, as modified by the First Supplemental
Assignment.
Section 2. Recitals; The West Side Police Protect.
2.01. The Department, in conjunction with the City and the Authority, financed a portion of the
cost to construct a police facility located in the City (the "West Side Police Project ") through the issuance
by the Authority of its Public Safety Police Facility Lease Revenue Bonds, Series 2002B (City of
Shorewood, Minnesota Lease Obligation) (the "Series 2002B Bonds "), in the original aggregate principal
amount of $4,025,000, pursuant to the Original Indenture.
2.02. The Department, in conjunction with the City and the Authority, financed additional costs of
the West Side Fire Project through issuance by the Authority of its Public Safety Police Facility Lease
Revenue Bonds, Series 2003B (City of Shorewood, Minnesota Lease Obligation) (the "Series 2003B
Bonds "), in the original aggregate principal amount of $1,220,000, pursuant to the Original Indenture, as
supplemented by the First Supplemental Indenture.
2.03. The Department and the District lease certain property to the Authority pursuant to the
Original Ground Lease, as amended by the First Amendment to Ground Lease and the Second Amendment to
Ground Lease, and the Authority leases such property, together with certain buildings, structures or
improvements now or hereafter located thereon (the "Police Facilities "), to the City pursuant to a Lease
Purchase Agreement (West Side Police Facilities), dated as of September 1, 2002 (the "Police Facilities
Lease "), between the Authority and the City, as amended by a First Amendment to Lease Purchase
Agreement, dated as of April 15, 2003 (the "First Amendment to Police Facilities Lease ").
2.04. With the Authority's consent, the City entered into a. Sublease Purchase Agreement (West
Side Police Facilities), dated as of September 1, 2002 (the "Police Facilities Sublease "), with the Department
under which the Department undertakes the City's obligations under the Police Facilities Lease (hereinafter
defined).
2.05. Pursuant to an Assignment and Security Agreement, dated as of September 1, 2002 (the
"Original Assignment "), as amended by a First Supplemental Assignment and Security Agreement, dated as
of April 15, 2003 (the "First Supplemental Assignment "), the Authority assigned to the Trustee all of the
Authority's right, title and interest in and to the Ground Lease, the Police Facilities Lease, the Police
Facilities Sublease, all as heretofore amended and supplemented, and the Lease Payments to be made by the
Department thereunder (other than certain rights to indemnification and payment of expenses) as security for
the Series 2002B Bonds and the Series 2003B Bonds.
2.06. At the request of the Department and in order to achieve debt service savings, the
Authority refunded the Series 2002B Bonds and the Series 2003B Bonds through the issuance of its
Public Safety Police Facility Lease Revenue Crossover Refunding Bonds, Series 2007B (City of
Shorewood, Minnesota Lease Obligation) (the "Series 2007B Bonds "), issued on January 25, 2007, in the
original aggregate principal amount of $4,285,000.
2.07. In conjunction with the issuance of the Series 200713 Bonds: (i) the Authority, the
District, and the Department entered into the Second Amendment to Ground Lease; (ii) the Authority and
the City entered into a Second Amendment to Lease Purchase Agreement (West Side Police Facilities),
dated as of January 1, 2007 (the "Second Amendment to Police Facilities Lease "), which modified the
Original Police Facilities Lease, as amended by the First Amendment to Police Facilities Lease; (iii) the
Authority and the Trustee entered into the Second Supplemental Trust Indenture; and (iv) the Authority
and the Trustee entered into the Second. Supplemental Assignment.
Section 3. Proposed Issuance of Refunding � s.
3.01. In order to achieve further debt service cost savings, the Authority will issue its (i) Public
Safety Fire Facility Lease Revenue Refunding Bonds, Series 2016A (City of Shorewood, Minnesota Lease
Obligation) (the "Series 2016A Bonds "), in the original aggregate principal amount of $2,470,000, to redeem
and prepay the outstanding Series 2007A Bonds; and (ii) Public Safety Police Facility Lease Revenue
Refunding Bonds, Series 2016B (City of Shorewood, Minnesota Lease Obligation) (the "Series 2016B
Bonds "), in the original aggregate principal amount of $2,565,000, to redeem and prepay the outstanding
Series 2007B Bonds.
3.02. Pursuant to a. resolution adopted by the City Council on October 26, 2015 (the "Preliminary
Resolution "), the City gave preliminary approval to issuance by the Authority of the Series 2016A Bonds and
the Series 2016B Bonds upon satisfaction of certain conditions.
3.03. In connection with issuance of the Series 2016A Bonds and the Series 2016B ,Bonds, the
following documents have been prepared (collectively, the "Financing Documents "):
(i) Third Supplemental Trust Indenture, which supplements the Original Indenture,
the First Supplemental hndenture, and the Second Supplemental Indenture (collectively, the
"Indenture ");
(ii) Third Supplemental Assignment and Security Agreement, which modifies the
Original Assignment, the First Supplemental Assignment, and the Second Supplemental
Assignment (collectively, the "Assignment ");
(iii) Third Amendment to Ground Lease (West Side), which amends the Original
Ground Lease, the First Amendment to Ground Lease, and the Second Amendment to Ground
Lease (collectively, the "Ground Lease ");
(iv) Third Amendment to Lease Purchase Agreement (West Side Fire Facilities),
which amends the Original Fire Facilities Lease, the First Amendment to Fire Facilities Lease,
and the Second Amendment to Fire Facilities Lease (collectively, the "Fire Facilities Lease ");
(v) Third Amendment to Lease Purchase Agreement (West Side Police Facilities),
which amends the Original Police Facilities Lease, the First Amendment to Police Facilities
Lease, and the Second Amendment to Police Facilities Lease (collectively, the "Police Facilities
Lease ");
(vi) Continuing Disclosure Certificate of the City and the District with respect to the
Series 2016A Bonds; and
(vii) Continuing Disclosure Certificate of the City and the Department with respect to
the Series 2016B Bonds
3.04. The City Council has reviewed the Financing Documents and has determined that
approval of the Financing Documents will be in the best interests of the City and will further the public
health, safety, and welfare of its residents.
Section 4. Approvals.
4.01. The Financing Documents are hereby approved, and the Mayor and City Administrator
are directed to execute all Financing Documents to which the City is a party or signatory, subject to
modifications that do not alter the substance of the transactions and are approved by such officials. The
Mayor and City Administrator are hereby authorized in their discretion to execute and deliver, on behalf
of the City, such other affidavits, certificates, and other documents in connection with the issuance, sale,
and delivery of proceeds of the Series 2016A Bonds and the Series 2016B Bonds. Execution of the
hinancing Documents and any other affidavits, certificates, and other documents is conclusive evidence
of their approval.
4.02. The Official Statement for the Series 2016A Bonds and the Series 2016B Bonds, as
completed and supplemented, and its distribution to potential purchasers of the Series 2016A Bonds and
the Series 2016B Bonds, are hereby approved. The City, as an "obligated person" with respect to the
Series 2016A ;Bonds and the Series 2016B Bonds, will comply with the requirements of
Rule 15c2- 12(b)(5) of the Securities and Exchange Commission, as set forth in the Continuing Disclosure
Certificate for the Series 2016A Bonds and the Series 2016B Bonds.
4.03. The City hereby approves all actions taken by the Authority with regard to the West Side
Fire Project and the West Side Police Project, including but not limited to the Authority's actions in
issuing and awarding the sale of the Series 2016A Bonds and the Series 2016B Bonds.
4.04. City staff and consultants are authorized to take all actions necessary to implement the
agreements hereby approved.
Approved by the City Council of the City of Shorewood, Minnesota this 14'x' day of December,
2015.
Scott Zerby, Mayor
ATTEST:
Jean Panchyshyn, City Clerk
#10c
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: 2016 Non-Union Wage Recommendation
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
Attachments: 2016 Non-Union Compensation Proposal Calculations
Background
2016 Non-Union Wage Recommendation
As was the case last year, comparisons of wage and salary settlements for comparable cities are hard to
obtain and many communities have not reached settlements at this time. We currently have in place the
second year of our AFSCME contract for Public Works which implements a 2%wage increase across all
job classifications and a tentative agreement on a $50 dollar per month dependant health insurance
contribution from the City which covers our projected increases in health, long and short term disability
for next year.The insurance contribution was the only issue open for negotiation in 2016.
In September local administrators informally surveyed Lake Area communities and proposed wage
increases averaged between 2 and 2.25 %. In the Greater Metropolitan Area, negotiated and arbitrated
settlements are starting to edge upward from recession levels and we are seeing those averages around
2.5%.
Given this environment I am proposing a 2%general increase in wages and salaries for non-union
employees with a combination of lump sum and base wage increases depending on the historical
position of each employee in their job classification.That means if you have been at the top of your
range for that position,your increase this year will be a lump sum not increasing the base range.
As Council is aware,we have included an amount of money in 2016 to do an in depth compensation
study to establish new pay ranges as we head into the period of time in early 2017 when we will
experience a significant number of employee transitions.This should give us a good comparison on
market conditions and provide appropriate salary levels based on accurate job functions.
Insurance
The Insurance recommendation is for a $50.00 per month increase in City contribution for dependant
coverage which would be consistent for all employee groups.
Merit Awards
On December 7, 2015 the Council passed the 2016 General Fund Tax Levy to fund approved
departmental operating budgets.Those budgets contained a 2.5%compensation contingency and an
anticipated insurance increase of$50.00 as recommended above.There remains .5%of the
compensation contingency that in past years has been allotted for exceptional performance. I am
proposing this year that merit pay be awarded to Julie Moore,Twila Grout and Brad Nielsen.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Page 2
Julie and Twila continue to go above and beyond expectations in there service to residents and the
public at the Southshore Center, for parks and recreation support, and community programs and events.
Providing weekend and evening hours is a routine event as they strive to keep the operations of the
Center and all programs running smoothly and the expectations of our customers met. Brad has had one
of the busiest years of his career with the Country Club project and all the activity that has been
generated by the proposal. He has managed that process with exceptional attention and good nature. A
small token of our appreciation is recommended to these three individuals.
Council Action:
A motion approving the 2016 Non-Union Wage and Merit Award and Insurance recommendations noted
above in 2016 for the non-union employees.
2016 Non-Union Compensation Proposal
Calculations
Actual Proposed Applied
Position 2015 2016 Base/Lump
Director of Public Works 102,835 104,892 (2,057) Lump Sum
Finance Director 93,350 95,217 Base
Rec. Coord/Admin. Asst. 56,774 57,910 Base
Asst Planner(.8 FTE) 67,517 68,867 (1,350) Lump Sum
Communications/Recycling 55,437 56,546 Base
Coordinator
Sr. Acct. 63,542 64,813 Base
Planning Director 94,920 96,818 Base
City Clerk 77,750 79,305 (1,555) Lump Sum
Bldg. Inspector 78,563 80,134 Base
Adm.Asst 46,340 47,267 Base
Total $737,028 $751,769
Available Merit
.5=$3685
3 employees @ $1,228 each
#10D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Options for CSAH 19 and Lake Minnetonka LRT Trail Intersection
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
Attachments: Correspondence from Boe Carlson dated November 30, 2015
Please find attached a letter from Boe Carlson, Superintendent of Three Rivers Park District,
summarizing our meeting on November 17 concerning short and long term options for design
and construction of the intersection of the LRT Trail and CSAH 19.
We have all agreed to pursue funding sources that include grant monies and possibly Tax
Abatement options. Success with either funding source will take a year or longer. In the interim
we have all agreed that there exists a safety concern with the traffic at the existing intersection
and Three Rivers is requesting that the Council approve an interim solution. Those
improvements were identified in a "Best Practices" engineering study presented to the Council
last summer.
While everyone agrees a grade separated crossing is the ultimate goal, the temporary
improvements will provide some safety advantages. Three Rivers has expressed their
commitment to pursuing the overpass solution and the accompanying letter indicates those
assurances voiced by Mr. Carlson and Commission Chair John Gunyou, who also attended the
meeting.
Council Action
Staff recommends Council approve a motion in support of the interim improvements and direct
staff to proceed in securing funding for the grade separated overpass.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
{
Novemb=er 30,
2015
Bill Jaynes
City Administrator
City of Shorewood -.,,
5755 Country Club'Road
Shorewood, MN 55311
Re: Options for the CSAH 19 Intersection and Lake Minnetonka LRT RT.
Dear Bill,
The purpose of this letter is to confirm our November 17 discussion of short and long -term
options for the CSAH 19 intersection with our Lake Minnetonka LRT Regional Trail.
I want to assure you that Three Rivers remains committed to pursuing a grade - separated
crossing at that intersection. To that end, we intend to apply for a federal grant to fund
construction of a trail bridge in the upcoming May 2016 round of Met Council TAB
solicitations. We should know whether our grant application is successful by December
2016, and if it is, construction would likely occur in 2019.
As a back -up to this approach, we discussed the option of approaching Hennepin County
about possible use of the County's tax abatement authority to fund construction bonds for
the bridge. We will initially explore with County staff whether that funding concept is
consistent with their tax abatement policy and might be considered.
In the interim period before the bridge can be built, Three Rivers would like to proceed with
the best - practices modifications to the intersection as identified in the recently completed
engineering study presented to the City Council this past summer. Implementation of those
modifications in no way diminishes Three Rivers' commitment to the preferred solution of a
grade- separated crossing, but we need to do all we can to ensure safety for our trail users.
Accordingly, Three Rivers respectfully requests that the Shorewood City Council consider
approval of the best practices safety modifications for the Lake Minnetonka LRT Regional
Trail /CSAH 19 intersection at their December 14, 2015 meeting.
Last August, the County performed a one -day (a nice Thursday in August) analysis of traffic
and trail use as part of its assessment for potential use of the rapid flashing beacon signal
at the intersection. While it was only one day of data, it does provide some insight into use
patterns for the road and trail. It found that AM trail use occurs after the morning rush
hour, but that the PM trail use peaks in the 4 PM hour. During this hour, there were 19
instances of cars stopping for trail users. It also found that there are times when cars stop
even when there are no trail users present.
Administrative Center, 3000 Xenium Dane North, Plymouth, MN 55441 -1299
Information 763.559.9000 - TTY 763.559.6719 + Fax 763.559.3287 o www.ThreeRiversParks.org
Implementation of the best practices modifications may decrease the number of vehicle stop
instances overall, clear the confusion during the busy 4 PM hour, and significantly improve
the safety for trail users and for vehicles.
To be able to implement the desired modifications by the start of next year's busy summer
season, Three Rivers needs to act soon to finalize construction drawings and get the project
out to bid. We are hesitant to move forward without the City's support for this interim
solution, and would appreciate your timely consideration.
Please let me know if the City Council is willing to consider this request at their December
14th meeting, and if there is any further information needed for inclusion in an agenda
packet. Thank you for your help.
Respectfully,
Boe R. Carlson
Superintendent and Secretary to the Board
BRCJjcvjjjs
#10E
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Excelsior-Lake Minnetonka Chamber of Commerce Lighting
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
CC:
Attachments: Chamber of Commerce Request for Holiday Lighting Donations
Background:
The Excelsior-Lake Minnetonka Chamber of Commerce is requesting donations from member cities to
help pay the cost to buy and install holiday lights,greenery and wreaths. Attached is the fundraising
request. As indicated,they need to raise a total of$6500 for this project this year. Council may recall
that last year was the first year that the city contributed towards the holiday lights.
Chamber Director Laura Hotvet has indicated to staff that the City of Excelsior donates$2000 each year,
and she is requesting the City of Shorewood consider a donation of at least the amount that was given
last year,which was$750.
Council Action:
A motion making a donation to the Excelsior-Lake Minnetonka Chamber of Commerce for holiday lights
in an amount determined by Council.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
r
Chamber of Cot-rimerce
Ye: 6 .., k it
C- tIy O tire{ ` `ntr l�:p�
To: Excelsior -Lake Minnetonka businesses, organizations, neighborhood groups, and anyone interested in making
the Holiday season a more picturesque place for visitors
Local businesses are dependent on a successful holiday shopping season. We want to draw people into our
beloved area to complete their shopping and holiday celebrations. Please help us make it the best light display
yet!
We need to raise $6500.
Lights will be hung in mid - November, and stay up until well after the holidays.
The plan for 2015 is to:
Hang garland and substantial white lights on each antique light poles (35)
Hang the wreaths all over the business district and new this year —they will be lit with the same white lights as
on the garland!
- Hang festive holiday banners — reminding people to shop, dine and enjoy LOCAL!!!
Light the 4 Linden trees at the Port of Excelsior in white lights
Light the 1 evergreen at Five Corners in white lights
Light the evergreen by TCF bank in white lights
(location of tree lighting ceremony on December 5, 2015 at 5:30 PM) This is a fun way to get into the spirit of
the Holidays and support your location and area of business.
For your donation, you will receive:
Business /name logo listing on the Holiday page on the Chamber website, Facebook posting.
Please consider a contribution today.
We will begin installing lights the second week of November (in time for Thanksgiving) and must have our
funding in place by then.
Mail check to:
Excelsior -Lake Minnetonka Chamber of Commerce
37 Water Street
For listing on website, please send logo and wording to: director excelsior- lakeminnetonkachamber.com
The Chamber is a 501c6 Minnesota corporation (non profit)
#10F
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Arborist/Urban Forester Selection
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
Attachments:
On December 7, Council interviewed two candidates for consideration of entering into a
contract for Arborist/Urban Forester services. Those candidates were:
• Gail Nozal and Mark Rehder of S&S Tree and Horticulture
• Craig Sinclair
A third candidate, Mr. James Burks of Burks Tree and Landscape, indicated in a phone call to
staff that he had trouble making the appointment. Staff spoke with Mr. Burks and he expressed
an interest in having the opportunity to meet with Council, if it would work out. Staff informed
Mr. Burks that Council may determine at its December 14 meeting to either enter into an
agreement with one of the two candidates interviewed, or postpone the decision in order to
set up another time to meet with Mr. Burks.
Council Options/Action
Council may determine to:
• Enter into an agreement with one of the two candidates interviewed, or
• Set up another time to meet with Mr. Burks, or
• Some other action as determined by Council
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#10G
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Park and Planning Commission Appointments and Role of the Liaisons
Meeting Date: December 14, 2015
Prepared by: Bill Joynes, City Administrator
Attachments: Expectations and Roles of City Council Liaisons to Advisory Commissions and
Commission Liaisons to City Council
Background - Mayor Zerby asked that these topics be placed on the agenda for discussion.
1. Role of the Liaisons—Attached for Council's review and discussion are the Expectations and
Roles of City Council Liaisons to Advisory Commissions and Commission Liaisons to City
Council which was approved in November 2003.
2. Commissioner Terms -The following Commissioners have terms expiring at the end of
February, 2016:
Park Commissioners
• Steve Dietz
• Lynda Gooch Hartmann (she has indicated she is not interested in continuing)
• Stephany Vassar
Planning Commissioners
• Sue Davis
• Tom Geng
• Dustin Maddy
The Commissioners noted above will be asked to submit a letter in writing to indicate their interest in
continuing to serve on the Commission. Staff will also advertise for these openings in the January
Newsletter, on the city website, and a press release will be sent to the local papers. It is anticipated that
interviews will be scheduled for late January into February,with appointments made by the 2nd Council
meeting in February.
Council may want to consider making one of the three open seats a one-year appointment, and two of
the open seats a 3-year appointment, in order to stagger the seats over a 3-year period. When the
Commissions were reduced to five from seven members, it left an opening in the staggering of terms.
Currently there are three members whose terms are expiring at the end of February 2016, none that
expire in 2017, and two in 2018. In 2016, Council may want to consider making two 3-year term
appointments, and one 1-year term, so that you will then have:
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Item#10G - Page Two
• One seat expiring in 2017 (1-year Appointment to be made in February 2016 for the term 3/1/16
—2/28/17); then in 2017 this seat would be open for a 3-year term from 3/1/17—2/28/2020)
• Two seats expiring in 2018(these currently are Paul Stelmachers and Justin Mangold on Parks;
and Bob Bean and Patrick Johnson on Planning)
• Two seats expiring in 2019 (3-year Appointment to be made in February 2016 for the term
3/1/16—2/28/19)
This would get your staggering on track.
Council should affirm its desire to stagger the appointments as presented, or suggest an
alternative option.
JTY OF
SHOREWOOD
5755 COUNTRY CLUB ROAR- SHCOREWOOD, MINNESOTA 55331-8927- (952) 474-3236
FAX (9.2) 474-0128-www.ci.shorewood.mn.us -dtyhaIJ@ci.shorewood.mn.us
EXPECTATIONS AN ROLES
OF
CITE'COUNCIL LIAISONS TO ADVISORY COIN ISSI N
AN
COMMISSION LIAISONS TO CITE' COUNCIL
The Shorewood City Council wants to foster good and thorough two-way communication with its
advisory commissions and committees. For many years this communication has been performed
through the role of liaisons.
What is a liaison? One dictionary defines it as follows:
Liaison–(1) Communication between different offices or units of an organization. (2) A
channel or means of communication: He served as the President's liaison with Congress.
The following points are intended to be a guide—expectations of etiquette, if you will—that will
foster productive and respectful liaison relationships.
City Council Liaisons to Commissions and Committees
The City Council has created advisory commissions and committees in order to study and make
recommendations about a course of action that the City Council should take or pursue. Persons on
the commission or committee should be providing informed recommendations to the Council, and
free from bias or influence from the Council.
Accordingly,the Council liaison should:
• Respect the prerogatives of the commission/committee, and appreciate the separation of roles
between the commission/committee and the Council.
• Refrain from active or direct participation in the deliberations of the commission/committee.
• Be willing to provide a perspective of the Council (and not of oneself) on a particular matter
under consideration.
• Ask the commission/committee to address issues or points of particular interest to the Council
(and again, not of oneself).
• Inform the commission/committee of recent City Council actions or business, as may be
relevant or of interest.
r•
i��® PRINTED ON RECYCLED PAPER
EXPECTATIONS XND ROLES OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND COMMISSION LIAISONS TO CITY COUNCIL,
November 2003)
Page 2
Commission/Committee Liaisons to City Council
Persons serving as liaisons at City Council meetings have an opportunity to inform the Council and
the public of the activities of their commission or committee. It is expected that the liaison will be a
participant during the Council meeting, and accordingly the liaison will have "a place at the table".
In order to be an effective contributor to the Council business, liaisons should:
• Provide a brief overview of the commission/committee activities following their own
meeting(s) from"the table", rather than from the podium.
• Not review the minutes of their last meeting(s),but rather highlight matters other than those
that may be on the Council's agenda that evening.
• Speak to individual agenda items during the Council meeting that have been reviewed by the
commission/committee. Appear at any Council meeting when such items are scheduled on
the agenda.
• Provide the Council with a summary of the action by the commission/committee, and relate
the minority position(s) stated during its discussion of the matter.
Those seated around the Council and staff tables are expected to be attentive and respectfully
listening while liaisons are giving reports of their commission/committee activities.
#11A.1
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Re: Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Prepared by Paul Hornby and Brad Nielsen
Galpin Lake Road Walkway Schedule – PROJECT IS POSTPONED
Planning Commission recommendation to Council re trail segment for following year
Council authorizes preparation of survey and Feasibility Report
Survey (30 days) – May
Feasibility Report (30 days) – June
Planning Commission review of feasibility report and trail walk – July
Planning Commission recommendation to Council re Feasibility Report
Council approves Feasibility Report
Planning Commission holds Neighborhood Meeting (Open House)
Council award of land acquisition services and authorizes preparation of Plans and Specifications
Preparation of Plans and Specifications (90 days)
95% Complete submittal to MnDOT 7/01/14
MnDOT Review Complete 7/31/14
CC Authorization to Advertise for bids 6/23/14
Open Bids 8/19/14
CC consideration of Award 8/25/14
Land Acquisition Process (start approx. mid-way through plans and specs)
Land Acquisition process not required due to design modifications
o
Individual temporary easements or rights of entry may be required
o
Reduces project schedule
o
10/30/14
Neighborhood post-bid meeting
N/A
City possession of easements/letter of compliance
Groundbreaking Ceremony TBD
Begin Construction TBD
Construction substantially complete – Phase 1 Construction TBD
Construction substantially complete – Phase 2 Construction TBD
Ribbon Cutting Ceremony TBD
Restoration complete TBD
Page 2
Trail Schedule Update – Galpin Lake Road and Smithtown Road (East)
Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule
6/03/14
Planning Commission recommendation to Council re trail segment for following year
6/23/14
Council authorizes preparation of survey and Feasibility Report
/14/14 – 9/10/14
Survey (30 days) – (In Process) 7
/18/14–10/10/14
Feasibility Report (30 days) – 8
10/21/14
Planning Commission review of feasibility report and trail walk
10/21/14
Planning Commission recommendation to Council re Feasibility Report
10/27/14
Council approves Feasibility Report
10/30/14
Planning Commission holds Neighborhood Meeting (Open House)
12/08/14
Council award of land acquisition services and authorizes preparation of Plans
and Specifications
12/11/14 -5/31/15
Preparation of Plans and Specifications (90-120 days) (99% complete)
2/1/15- 8/31/15
Land Acquisition Process (start approx. mid-way through plans and specs)
Complete parcel descriptions and legal descriptions
o
Review proposed easements with staff/attorney
o
Letters to property owners regarding survey staking
o
Field stake proposed easements for Appraiser/RW Agent
o
Easement viewing – parcel owner and RW Agent on-site
o
Appraisal information
o
Appraisal review
o
Council considers resolution to authorize staff to make offers and eminent domain schedule
o
Prepare and deliver offers to parcel owners
o
3/23/15
Begin eminent domain action
/03/15
Neighborhood informational meeting (Open House) 6
Council approves Plans and Specifications and authorizes ad for Bids 7/13/15
8/21/15
Receive bids for construction
8/24/15
City possession of easements/letter of compliance
Council awards Construction Contract 8/24/15
9/09/15
Neighborhood preconstruction meeting
Groundbreaking Ceremony 9/14/15
5/02/16
Begin Construction
6/30/16
Construction substantially complete
Ribbon Cutting Ceremony 6/30/16
6/30/16
Restoration complete
III I NO I" Mal
Date: December 14, 2015
To: Mayor Zerby
Council Members
From: Bruce DeJong, Finance Director
Re: October, 2015 General Fund Monthly Budget Report
The 2015 General Fund is tracking about where we would expect. Revenues are a little under
2014, but about where we would expect in a normal progression through the year. Expenditures
are a little below 2014. There are no items that are of concern at this point in the year.
GENERAL FUND REVENUES
Licenses & Permits will likely be below the 2014 level but we have exceeded budget for
the year.
GENERAL FUND EXPENDITURES
• Council — This is the only budget that varies significantly from the prior year. The
difference is primarily the transfer that was made in 2014 for the house sale proceeds to
the Park Improvement fund.
• Planning — This budget is over in Other Services & Charges primarily due to some
expenditures related to the Minnetonka Country Club redevelopment process.
• Park Maintenance -- this budget is over primarily due to coding of time since less was
posted to Public Works Service and Ice & Snow Removal compared to last year.
• Recreation — this budget is over in salaries because more time has been coded here rather
than to Administration.
Please contact me or Mr. Jaynes if you have any questions.
Attachment: October Budget Spreadsheet
General Ledger
Revenue and Expense vs Budget
Period 01 - 10
Fiscal Year 2015
Planning
Personal Services
$ 173,157.00
$ 147,414.32
$
144,297.50
85.13%
$
One Year
Description
$ 300.00
Budget
Period Amt
250.00
YTD Budget
% Collected
Prior Actual
General Fund
$ 11,000.00
$ 16,247.50
$
9,166.67
147.70%
$
4,520.80
Taxes
$
4,931,464.00
$ 2,306,668.78
$
4,109,55333
46.77%
$ 2,503,951.99
Licenses & Permits
$
147,770.00
$ 190,915.32
$
123,141.67
129.20%
$ 233,645.15
Intergovernmental
$
87,251.00
$ 98,740.19
$
72,709.17
113.17%
$ 155,545.78
Charges for Service
$
38,700.00
$ 54,423.37
$
32,250.00
140.63%
$ 49,488.41
Fines & Forfeits
$
57,000.00
$ 44,859.66
$
47,500.00
78.70%
$ 48,485.36
Special Assessments
$
-
$ -
$
-
0.00%
$ -
Mise Revenues
$
213,900.00
$ 162,45831
$
178,250.00
7595%
$ 115,733.46
Utility Charges
$
-
$ -
$
-
0.00%
$ (3,67797)
Other Financing Sources
$
25,000.00
$ -
$
20,833.33
0.00%
$
General Fund Revenue 1
$
5,501,085.00
$ 2,858,065.63
$
4,584,237.50
51.95%
$ 3,102,634.68
One Year
Description
Budget
Period Amt
YTD Budget
% Txpended
Prior Actual
General Fund
Council
Personal Services
$
22,600.00
$ 18,479.50
$
18,833.33
81.77%
$ 13,994.70
Supplies
$
2,000.00
$ 1,321.27
$
1,666.67
66.06%
$ 690.28
Other Services and Charge $
110,350.00
$ 46,749.38
$
91,958.33
42.36%
$ 42,106.09
Other Financing Use
$
70,000.00
$ -
$
58,333.33
0.00%
$ 283,414.00
Council
$
204,950.00
$ 66,550.15
$
170,791.67
32.47%
$ 340,205.07
Administraton
Personal Services
$
251,153.00
$ 197,826.82
$
209,294.17
78.77%
$ 193,665.48
Supplies
$
20,900.00
$ 11,214.98
$
17,416.67
53.66%
$ 13,472.99
Other Services and Charge $
145,500.00
$ 107,877.62
$
121,250.00
74.14%
$ 99,764.08
Administraton
$
417,553.00
$ 316,919.42
$
347,960.83
75.90%
$ 306,902.55
Finance
Personal Services
$
134,758.00
$ 115,250.96
$
112,298.33
85.52%
$ 111,013.77
Supplies
$
10,050.00
$ 8,397.90
$
8,375.00
83.56%
$ 8,356.50
Other Services and Charge $
16,000.00
$ 12,994.08
$
13,333.33
81.21%
$ 12,458.69
Finance
$
160,808.00
$ 136,642.94
$
134,006.67
84.97%
$ 131,828.96
Professional Services
Supplies
$
-
$ -
$
-
0.00%
$ -
Other Services and Charge $
215,060.00
$ 124,357.09
$
179,216.67
57.82%
$ 182,380.69
Professional Services
$
215,060.00
$ 124,357.09
$
179,216.67
57.82%
$ 182,380.69
Planning
Personal Services
$ 173,157.00
$ 147,414.32
$
144,297.50
85.13%
$
146,507.52
Supplies
$ 300.00
$ 423.33
$
250.00
141.11%
$
302.38
Other Services and Charge
$ 11,000.00
$ 16,247.50
$
9,166.67
147.70%
$
4,520.80
Other Financing Use
$ -
$ -
$
-
0.00%
$
-
Planning
$ 184,457.00
$ 164,085.15
$
153,714.17
88.96%
$
151,330.70
Municipal Buildings
Supplies
$
23,400.00
$
6,620.65 $
19,500.00
28.29%
$ 48,402.60
Other Services and Charge $
170,800.00
$
145,335.25 $
142,333.33
85.09%
$ 83,904.35
Debt Service
$
-
$
- $
-
0.00%
$ -
Other Financing Use
$
101,513.00
$
- $
84,594.17
0.00%
$ -
Municipal Buildings
$
295,713.00
$
151,077.38 $
246,427.50
51.09%
$ 132,306.95
Police Protection
Personal Services
$ 109,473.00
$ 125,861.66
$ 91,227.50
Supplies
$
$ 23,300.00
$ -
$
-
0.00%
$
$ 29,273.12
Other Services and Charge $
1,072,645.00
$ 897,068.63
$
893,870.83
83.63%
$
957,707.08
Capital Outlay
$
225,181.00
$ 225,180.00
$
187,650.83
100.00%
$
229,764.00
Debt Service
$
-
$ -
$
-
0.00%
$
-
Police Protection
$
1,297,826.00
$ 1,122,248.63
$
1,081,521.67
86.47%
$
1,187,471.08
Fire Protection
45.76%
General Fund Expenditu
$ 5,643,263.00
$ 3,592,728.58
$ 4,702,719.17
63.66%
Revenue Total
$ 5,501,085.00
Other Services and Charge $
361,315.00
$ 360,644.21
$
301,095.83
99.81%
$
348,788.60
Capital Outlay
$
276,156.00
$ 276,156.08
$
230,130.00
100.00%
$
278,422.64
Fire Protection
$
637,471.00
$ 636,800.29
$
531,225.83
99.89%
S
627,211.24
Protective Inspections
Personal Services
$
121,323.00
$ 102,085.55
$
101,102.50
84.14%
$
96,593.91
Supplies
$
200.00
$ 72.95
$
166.67
36.48%
$
156.75
Other Services and Charge $
7,700.00
$ 8,473.23
$
6,416.67
110.04%
$
2,166.86
Protective Inspections
$
129,223.00
$ 110,631.73
$
107,685.83
85.61%
$
98,917.52
City Engineer
Personal Services
$
-
$ -
$
-
0.00%
$
-
Supplies
$
-
$ -
$
-
0.00%
$
611.75
Other Services and Charge $
87,900.00
$ 52,333.00
$
73,250.00
59.54%
$
43,361.25
City Engineer
$
87,900.00
$ 52,333.00
$
73,250.00
59.54%
$
43,973.00
Public Works Service
Personal Services
$
494,547.00
$ 295,321.89
$
412,122.50
59.72%
$
276,182.19
Supplies
$
167,700.00
$ 87,170.66
$
139,750.00
51.98%
$
109,698.49
Other Services and Charge $
142,600.00
$ 84,866.21
$
118,833.33
59.51%
$
75,550.73
Other Financing Use
$
830,000.00
$ -
$
691,666.67
0.00%
$
-
Public Works Service
$
1,634,847.00
$ 467,358.76
$
1,362,372.50
2859%
$
461,431.41
Ice & Snow Removal
Personal Services
$
58,339.00
$ 16,086.69
$
48,615.83
27.57%
$
45,392.12
Supplies
$
45,000.00
$ 15,589.91
$
37,500.00
34.64%
$
25,591.20
Other Services and Charge $
-
$ -
$
-
0.00%
$
-
Iee & Snow Removal
$
103,339.00
$ 31,676.60
$
86,115.83
30.65%
$
70,983.32
Park Maintenance
Personal Services
$ 109,473.00
$ 125,861.66
$ 91,227.50
114.97%
Supplies
$ 23,300.00
$ 9,623.26
$ 19,416.67
41.30%
Other Services and Charge
$ 38,000.00
$ 29,273.12
$ 31,666.67
77.03%
Park Maintenance
S 170,773.00
$ 164,758.04
$ 142,310.83
96.48%
Recreation
Personal Services
$ 36,743.00
$ 37,493.88
$ 30,619.17
102.04%
Supplies
$ 5,800.00
$ 5,680.43
$ 4,833.33
97.94%
Other Services and Charge
$ 18,800.00
$ 4,115.09
$ 15,666.67
21.89%
Other Financing Use
$ 42,000.00
$ -
$ 35,000.00
0.00%
Recreation
$ 103,343.00
$ 47,289.40
$ 86,119.17
45.76%
General Fund Expenditu
$ 5,643,263.00
$ 3,592,728.58
$ 4,702,719.17
63.66%
Revenue Total
$ 5,501,085.00
$ 2,858,065.63
S 4,584,237.50
51.95%
Expense Total
$ 5,643,263.00
$ 3,592,728.58
$ 4,702,719.17
64.00%
General Fund Net
$ (142,178.00)
$ (734,662.95)
S (118,481.67)
$ 95,767.34
$ 11,980.30
$ 22,154.31
$ 129,901.95
$ 36,663.75
$ 5,371.32
$ 7,647.74
$ 49,682.81
$ 3,914,527.25
$ 3,102,634.68
$ 3,914,527.25
$ (811,892.57)