020916 Pk Comm Mins
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, FEBRUARY 9, 2016 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Hartmann, Vassar and StelmachersCity
Council Liaison Labadie; City Planner Nielsen
Absent: Commissioner Dietz
B. Review Agenda
Hartmann moved to approve the agenda as amended: Add Item 6, Movie in the Park. Stelmachers
seconded the motion. Motion carried 4-0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of January 12, 2016
Stelmachers moved to approve the minutes of the January 12, 2016 meeting as written. Hartmann
seconded the motion. Motion carried 4-0.
3. MATTERS FROM THE FLOOR
There were none.
4. UPDATE ON BADGER PARK FROM COUNCIL RETREAT
Nielsen stated the City Council held a retreat on February 8. They would like to hold a joint meeting with
the Park Commission in about a month. The intent is to get quotes back for the park RFP. The Council
suggested it be a work session before one of their Council meetings in March. The play field at Badger
was discussed during the retreat. It is hoped as hard bids are received, numbers will be less than estimated.
The only way we will know if there is a shortfall is to go out for bids/quotes. He stated most of the retreat
deals with financials. He discussed phasing for the project and possible ways to fund the project through
loans from other funds. Staff is expecting Phase I of the Country Club project will be done in 2016. The
builders plan to accelerate the project by getting several builders. Labadie stated the Council and staff
have been fiscally responsible and would not be comfortable with borrowing from funds. The Council
liked the idea of phased construction of the park. The Council also discussed the replacement of Park
Commissioners.
Nielsen discussed the need to review the CIP in more detail at the joint meeting and if there is a need for a
hockey rink at Freeman Park. Labadie stated there would also be an opportunity to bring new members of
the Council and Park Commission up to speed on the park plan.
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TUESDAY, FEBRUARY 9, 2016
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The Commission and staff discussed the tennis court and playground replacement. Grant applications were
also discussed as funding sources.
Commissioners and staff discussed the Badger Park concepts and whether a bid should be sought for
concept 1.5. Nielsen stated the football league had indicated they would give more money if that concept is
selected as it would give them a larger field. Mangold suggested there be another review of the Badger
Park timeline at the next meeting prior to the work session with the City Council.
5.ARCTIC FEVER SNOW SCULPTURE REVIEW
Mangold believed the attendance estimate appeared to be low. He stated there were much more than 100 people
in attendance at the event. He stated we should do whatever we could do to make this a major event of Arctic
Fever. Nielsen stated it cannot be in the field at Badger in the future. He suggested running it along the sidewalk
or using the open green area. He stated it was mentioned there be a circular arrangement. Mangold stated
lighting is a key element for this event. He stated the Arctic Fever Committee needs to know there will need to be
changes.
6. MOVIE IN THE PARK
Mangold stated Movie in the Park is scheduled for September at Badger Park. Labadie stated Inside Out
and Minions were shown at Minnewashta recently and the others are coming out soon. Commissioners
reviewed additional options.
Stelmachers asked if the movies needed to be picked now. Mangold stated they do need to be picked soon
so we get the movie we want.
Hartmann moved to select Aladdin for the movie. Vassar seconded the motion. Motion carried 4-0.
7. NEW BUSINESS
Nielsen suggested the Park Commission visit all the warming houses prior to the next meeting. Mangold
stated they needed to be toured as a group in order to get questions answered. He suggested an extra
meeting be set up in order to do that. Vassar stated it is important to see them being used. Mangold asked
if this should be done yet this month. Commissioners discussed possible dates. February 23 at 6 p.m.
was selected as the date for the tour.
8. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Labadie stated she attended a meeting with Tonka United regarding their annual tournament and discussed
concerns about parking, providing shuttle buses, and letting residents know of future events. They have already
eliminated two fields which eliminated 24 players per hour. They will hire police to ticket anyone who parks a
vehicle on the grass. Commissioners and staff discussed previous tournaments – what worked and what did not.
Mangold asked if there would be another meeting. Nielsen replied there needs to be another meeting.
Stelmachers suggested charging a parking fee in order to encourage the use of a shuttle bus.
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B. Staff
Mangold thanked Hartmann for her five years of service.
9. ADJOURN
Hartmann moved, Vassar seconded, to adjourn the Park Commission Meeting of February 9, 2016 at
8:10 p.m. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder