07-11-16 CC WS Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, JULY 11, 2016 5:30 PM
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Zerby _____
Labadie _____
Siakel _____
Sundberg _____
Woodruff _____
B. Review Agenda
2. 5:30 – 6:00 PM - CIP AND 2017 BUDGET REVIEW Finance Director’s memo
3. 6:00 – 7:00 PM - TRAFFIC COMMITTEE REPORT Report
4. ADJOURN
#2
MEETING TYPE
City of Shorewood Council Meeting Item Work Session
Title / Subject: 2017 Capital Improvement Program & General Fund Budget Review
Meeting Date: July 13, 2015
Prepared by: Bruce DeJong, Finance Director
Attachments: 2016 -2020 Capital Improvement Program Review Sheets
General Fund Budget Summary
Policy Consideration:
How should the City of Shorewood prepare the General Fund Budget, Capital Improvement Program
(CIP) and preliminary tax levy for 2017?
Background: Staff would like to start the review regarding the CIP and budget for 2017 based on the
suggestions gathered from the retreats in January and April, and July Work Session, along with general
economic conditions and potential development. There are many challenges in regard to funding a new
budget for the next year. As has been discussed at the retreat, the tax levy has to be increased by about
2% each year in order to fund inflationary increases in the cost of providing services. Any increased
service levels or new programs would add to that total.
CIP
During the budget preparation phase three new projects came to light. Staff has included the cost of the
MultiOne trail clearing machine in the CIP for 2016 based on the recent City Council approval. Staff has
also discussed the potential need for building permit software given the higher level of anticipated
building permits over the next couple of years. This request also takes into account the probable
retirement of several key people involved in issuing permits and performing inspections. No
investigation of software packages has been performed at this point, but an estimated $20,000 software
license cost has been included in the Equipment Replacement Fund for 2016 for discussion purposes.
Staff also sought a quote to retrofit the lighting in City Hall and Public Works to LED. This would meet
one of the Green Steps cities objectives. The estimated cost for this retrofit is $38,000 and has been
included in the Equipment Replacement fund for 2016.
We planned to raise the transfer to Equipment Replacement from $90,000 to $105,000. This will help
get us slowly back to an equilibrium funding amount to balance revenues and expenditures over the
long -term. We are still significantly below the $175,000 transfers that were typical prior to 2009.
The Street Improvement fund increase is from $740,000 to $755,000 per year. While this doesn't cover
deficits created by major street reconstructions, it does improve our ability to cover the cost of mill &
overlay projects and seal- coating streets. For discussion purposes, we have shifted all of the island
street projects to 2017 to coordinate with the possible Minnetrista project on Enchanted Lane.
General Fund Budget
There have not been significant increases in the cost of non - salary city expenditures. That helps to
mitigate the levy increase or use of reserves needed to balance the budget. Staff anticipates continuing
to use budget reserves to balance the budget. As Council may recall from the audit presentation, we
have added approximately $417,000 in available general fund reserves in excess of the policy. Those
funds are available to cover deficits in the next fiscal year, any costs associated with the Southshore
Center ownership, and to cover costs in the Street Improvement and Trail Construction funds.
An additional 2% increase in the property tax levy generates about $101,000. The major changes in the
budget are noted below.
Revenues —The tax levy is increased 2% in accordance with discussions at the retreats and as shown on
the Financial Management Plan. Building permit & plan review fees have increased $30,000 over the
2016 budget. Liquor license fees are down $7,700 because of closure of the Minnetonka Country Club.
City Council — $50,000 has been removed in the City Council contractual services for expenditures
related to succession planning, compensation study, and other potential costs incurred in planned
employee transitions. The contingency amount for salary & benefit increases is budgeted at $60,000.
This is higher than 2016 because the AFSCME members in Public Works have not settled their contract
for 2017 and beyond, so those costs are not known. Staff anticipates a 2.5% compensation increase for
non -union employees and $50 per month for benefit costs for all employees similar to the amount
approved for 2016. This is subject to revision as we become of aware of salary settlement in similar
jurisdictions.
Administration —A full -time administrator at $110,000 annual salary is included in the personal services
area, with all associated benefits. The benefit load for this position is an additional $27,800. While this
may not be the actual compensation level agreed to by the City Council, it is a reasonable estimate of
the cost of a full -time employee. This is partially offset by a reduction of $105,000 for the current part -
time administrator contract. Election judge pay is removed in this year's budget. Staff is proposing to
leave the part -time employee budget at $13,000 to pay for additional help at the City Hall front counter
while the Park Coordinator is working at the Southshore Center.
Professional Services — Hennepin County has estimated its cost to provide assessing services will rise by
$5,000 for next year.
Planning — $85,000 has been added for consultant help in updating the comprehensive plan for the
Metropolitan Council.
Police —The police operating budget increase has not yet been set.
Fire —The fire operating budget increase has not yet been set.
Public Works —This budget was also increased by $30,000 to reflect a $15,000 transfer increase to both
the Equipment Replacement and Street Capital Improvement funds.
Financial or Budget Considerations:
This budget increases the tax levy by 2% for 2016. Until we have good costs for the Police and Fire
increases, we won't have a very good idea of our total cost increase. The amount of fund balance used
should be about similar to 2016 if the increases are around 3% overall. This is within the parameters of
the fund balance policy. The $85,000 Comp Plan costs is a one -time cost which will mitigate the ongoing
use of fund balance in future years. The City Council needs to determine if this is acceptable on a
preliminary basis. Once the preliminary tax levy is set by September 30, the tax levy can only be
decreased. The city council has the option of increasing the preliminary levy to any level desired up to a
fully balanced budget. The tax levy could then be reduced at the point of final budget and levy adoption
in December if the Council chooses to reduce expenditures or increase other revenues.
Options:
The City Council is encouraged to discuss the budget as presented and any proposed changes with staff.
Recommendation / Action Requested:
Staff recommends that the City Council determine what amount of tax levy increase is necessary in
order to provide a reasonable level of service for the next budget year.
Next Steps and Timelines:
The City Administrator and Finance Director intend to continue discussions regarding capital and budget
items through the Truth -in- Taxation hearing in December.
Connection to Vision / Mission:
Adopting a prudent budget and tax levy contributes to sound financial management.
City of Shorewood, Minnesota
Capital Improvement Program
2016 thru 2020
PROJECTS BY FUNDING SOURCE
Source Project# Priority
402 - Park Improvements
Freeman Plaza
P0100
Freeman North Playground Equipment
P0102
Freeman Parking Lot w/ MCWD
P0103
Freeman Ball Field Lights
P0104
Cathcart Park - Resurface Tennis /Basketball Courts
P0200
Cathcart Park Hockey Boards
P0201
Cathcart Park Tot Lot
P0202
Cathcart Parking Lot
P0203
Badger Park - Phase 1
P0300
Badger Park Tennis Courts
P0301
Badger Park - Phase 2
P0302
Manor Park - Shelter Outside Floor & Stoops
P0402
Silverwood Park - Resurface 1/2 court
P0500
Silverwood Park Equipment
P0501
Silverwood Park Swing Set
P0502
Skate Park Rehab
P0600
Skate Park Picnic Shelter
P0601
402 - Park Improvements Total
3
1403 - Equipment Replacement Fund
UTV - replace unit 34
034
Tractor - Ford 3910
035
Flatbed - 4 x 2 Replace unit 49
049
Trailer 18' replace unit 59
059
Sand Pro 3000 - replace Unit 64
064
Trailer 12' replace unit 69
069
Groundsmaster Mower - Toro 328D - replace unit 75
075
Pickup 44 - Replace Unit 78
078
Pickup - 350 44 replace unit 81
081
2010 44 Ford F350
090
Groundsmaster Mower replace unit 93
093
Boom Truck
100
Chipper
101
MultiOne Trail Machine
103
Wash Bay
104
Cab for mower - replace A02
A02
Ag Tractor & Flail Mower
A06
Attach - Plow for Groundmaster
A08
Engine/Transmission Analysis Station
A09
Replace Sander
A10
Broom Attachment - Skid Steer replace Al
A13
Broom Attachment for MultiOne
A14
South Shore Community Center
PF -11 -01
2016 2017 2018 . 2019 2020 Total
5
5,000
5,000
4
55,000
55,000
5
50,000
50,000
5
75,000
75,000
1
9,000
9,000
3
40,000
40,000
5
50,000
50,000
5
100,000
100,000
3
577,000
577,000
2
200,000
200,000
n/a
747,000
747,000
1
5,400
5,400
2
2,500
2,500
3
60,000
60,000
3
14,000
14,000
3
0
0
5
15,000
15,000
617,000
105,000
396,500
766,000
120,400
2,004,900
5
14,100
14,100
5
55,300
55,300
5
39,200
39,200
5
15,700
15,700
2
9,000
9,000
5
5,000
5,000
2
27,100
27,100
3
27,800
27,800
5
30,400
30,400
5
33,600
33,600
5
28,000
28,000
5
84,000
84,000
5
45,000
45,000
1
54,900
54,900
1
18,000
18,000
3
7,600
7,600
4
41,200
41,200
4
6,200
6,200
n/a
4,500
4,500
3
9,500
9,500
5
5,600
5,600
5
3,700
3,700
n/a
2,500
43,000
41,000
86,500
Friday, July 08, 2016
Source Project# Priority 2016 2017 2018 2019 2020 Total
Public Works Roof
PF -12 -01
n/a
81,000
81,000
City Hall LED Lighting
PF -16 -01
n/a
38,000
LR -16 -02
38,000
Building Permit Software
T -16 -01
2
20,000
20,000
800 Mhz Radio Replacement
T -19 -01
2
35,000
9,500 9,800
19,300
Computer Upgrades
T -99 -99
1
10,000
10,000 10,000 10,000 10,000
50,000
403 - Equipment Replacement Fund
312,100
204,600 136,300 119,000 88,200
860,200
Total
LR -16 -06
5
51,000
1404- Street Reconstruction Fund
Summit Avenue
LR -15 -06
5
32,000
32,000
Garden Road
LR -16 -02
5
42,000
42,000
Gillette Curve
LR -16 -03
5
35,000
35,000
McKinley Place N & S
LR -16 -05
5
65,000
65,000
Shady Hills Circle
LR -16 -06
5
51,000
51,000
Lake Linden Dr - Guardrail
LR -16 -08
5
30,000
30,000
Excelsior Blvd - Guardrail
LR -16 -09
5
15,000
15,000
Echo Road
LR -17 -01
5
71,000
71,000
Howards Point Road
LR -17 -02
5
180,000
180,000
Kathleen Court
LR -17 -03
5
22,000
22,000
Oak Ridge Circle
LR -17 -04
5
29,000
29,000
Riviera Lane
LR -17 -05
5
371,000
371,000
Shorewood Lane
LR -17 -06
5
455,000
455,000
Mann Lane
LR -18 -01
5
444,000
444,000
Maple Street
LR -18 -02
5
100,000
100,000
Bayswater Road
LR -19 -01
5
100,000
100,000
Boulder Circle
LR -19 -02
5
49,000
49,000
Christmas Lane W
LR -19 -03
5
32,000
32,000
Lilac Lane
LR -19 -05
5
46,000
46,000
Strawberry Lane & W 62nd
LR -19 -06
5
1,140,000
1,140,000
Vine Street
LR -19 -07
5
33,000
33,000
Eureka Road N
LR -19 -08
5
260,000
260,000
Birch Bluff Road
LR -20 -01
5
107,000
107,000
Excelsior Blvd
LR -20 -02
5
19,000
19,000
Seamans Drive
LR -20 -03
5
629,000
629,000
West Lane
LR -20 -04
5
32,000
32,000
Shady Island Circle, Point & Road
LR -23 -01
5
116,000
116,000
Shady Island Trail
LR -23 -02
5
128,000
128,000
Dellwood Lane
LR -24 -01
5
42,000
42,000
Enchanted Cove
LR -24 -02
5
24,000
24,000
Enchanged Drive
LR -24 -03
5
72,000
72,000
Enchanted Lane
LR -24 -04
5
127,000
127,000
Street Sign Replacement
LR -99 -001
2
7,200
7,500
7,800
8,100
8,400
39,000
Maintenance - Bituminous Sealcoating
LR -99 -100
1
245,000
184,000
238,000
305,000
274,000
1,246,000
404 - Street Reconstruction Fund Total
490,200
3,000,500
789,800
833,100
1,069,400
6,183,000
405 -MSA Road Reconstruction-Fund-
Vine Hill Road Intersection Improvements MSA -1701 n/a 200,000 200,000
405 - MSA Road Reconstruction Fund 200,000 200,000
Total
406 - Trails
Friday, July 08, 2016
Source Project# Priority 2016 2017 2018 2019 2020 Total
Galpin Lake Rd Sidewalk
T003
1
1,330,000
1,330,000
Smithtown from Co Rd 19 to Regional Trail
T006
1
1,340,000
1,340,000
Strawberry Lane & W 62nd
T007
1
852,000
852,000
406 - Trails Total
1,340,000
852,000
1,330,000
3,522,000
----------- - - - - -- -
601 - Water Fund
Dump Truck - replace unit 72
072
5
90,450
90,450
Utility Truck wlcrane & toolbox replace unit 76
076
5
40,000
40,000
Utility Vehicle - replace unit 77
077
4
18,700
18,700
Pick -up - 4 x 4 150 Replace Unit 80
080
5
27,500
27,500
RadiollSP Communications System
W -10 -01
1
80,000
80,000
Boulder Bridge Well Controls
W -12 -03
5
175,000
175,000
SE Well - Exterior & Compressor
W -16 -01
3
45,000
45,000
Boulder Bridge Building
W -17 -01
3
85,000
85,000
Well House Water Meters
W -17 -02
3
12,000
6,000
12,000 6,000
36,000
SE Well Dehumidifier
W -17 -03
3
5,000
5,000
Boulder Bridge Well Motor
W -18 -01
3
45,000
45,000
Boulder Bridge Deumidifier
W -19 -01
3
5,000
5,000
601 - Water Fund Total
358,700
192,450
51,000
44,500 6,000
652,650
[611 - Sanitary Sewer Fund
Sewer Jetter - replace unit 60
060
5
140,000
140,000
Dump Truck - replace unit 72
072
5
90,450
90,450
Utility Truck wlcrane & toolbox replace unit 76
076
5
60,000
60,000
RadiollSP Communications - Lift Station Retrofit
SS -10 -10
1
32,000
32,000
Lift Station 11 Rehab - 20465 Radisson Rd.
SS -13 -01
3
190,000
190,000
Lift Station 10 Rehab - 4773 Lakeway Terrace
SS -15 -01
3
90,000
90,000
Lift Station 20 Rehab - 26550 Noble Road
SS -16 -01
3
135,000
135,000
Lift Station 7 Rehab - 5600 Woodside Road
SS -16 -02
3
120,000
120,000
Lift Station 18 Rehab - 4996 Shady Island Point
SS -17 -01
3
10,000
10,000
Infiltration and Inflow Reduction
SS -99 -05
1
70,000
70,000
70,000
70,000 70,000
350,000
611 - Sanitary Sewer Fund Total
492,000
260,450
190,000
205,000 70,000
1,217,450
1631 - Stormwater Management Fund
4" pump replace unit 50
050
5
45,500
45,500
Galpin Lake Rd Trail Stormwater
SS003
1
230,000
230,000
Riveria Lane
STM -17 -01
4
87,000
87,000
Shorewood Lane
STM -17 -02
4
99,000
99,000
Mann Lane
STM -18 -01
4
105,000
105,000
Maple St
STM -18 -02
4
24,000
24,000
Eureka Road N
STM -19 -01
4
452,000
452,000
Strawberry & W 62nd
STM -19 -02
4
283,000
283,000
Seamans Drive
STM -20 -01
4
148,000
148,000
631 - Stormwater Management Fund
469,000
359,000
452,000 193,500
1,473,500
Total
GRAND TOTAL 3,610,000 5,284,000 3,252,600 2,419,600 1,547,500 16,113,700
Friday, July 08, 2016
w r'
r
POLICE
Materials and Supplies - - - - - -
Support Services and Charges 1,018,680 1,051,134 1,045,056 1,072,645 1,106,165 1,106,165 0.0%
Capital 227,764 229,764 229,763 225,181 230,000 230,000 0.0%
Total Police 1,246,444 1,280,898 1,274,819 1,297,826 1,336,165 1,336,165 0.0%
Requested
Actual
Actual
Budget
Budget
Budget
Budget
Percent
Dollar
2013
2014
2014
2015
2016
2017
Change
Change
REVENUES
TAXES
4,764,472
4,864,671
4,858,585
4,931,464
5,079,408
5,180,996
2.0%
101,588
LICENSES & PERMITS
204,575
271,510
132,770
147,770
169,180
209,180
23.6%
40,000
INTERGOVERNMENTAL
96,549
122,606
96,251
87,251
90,751
90,751
0.0%
-
CHARGES FOR SERVICES
33,194
-
41,700
42,200
42,200
42,200
0.0%
FINES & FORFEITURES
59,294
-
57,000
57,000
60,000
60,000
0.0%
MISCELLANEOUS REVENUE
205,010
253,773
232,900
210,400
210,400
210,400
0.0%
TRANSFERS
317,182
25,000
25,000
25,000
25,000
25,000
0.0%
-
TOTAL REVENUES
5,680,276
5,537,560
5,444,206
5,501,085
5,676,939
5,818,527
2.5%
141,588
EXPENDITURES
CITYCOUNCIL
Personnel
16,794
16,794
16,800
22,600
22,600
22,600
0.0%
-
Materials and Supplies
2,035
1,014
1,200
2,000
2,000
2,000
0.0%
Support Services and Charges
90,885
51,414
156,121
110,350
133,500
116,500
-12.7%
(17,000)
Transfers
91,700
369,170
70,000
70,000
70,000
70,000
0.0%
Total City Council
201,414
438,392
244,121
204,950
228,100
211,100
-7.5%
(17,000)
Administration
Personnel
240,032
249,927
250,323
251,153
414,154
402,154
-2.9%
(12,000)
Materials and Supplies
15,649
17,852
19,300
20,900
20,900
20,900
0.0%
Support Services and Charges
134,401
140,953
147,290
145,500
42,550
42,550
0.0%
Total City Administration
390,082
408,732
416,913
417,553
477,604
465,604
-2.5%
(12,000)
FINANCE
Personnel
137,469
138,464
134,758
134,758
142,273
142,273
0.0%
-
Materials and Supplies
8,547
15,415
9,050
10,050
14,600
15,600
6.8%
1,000
Support Services and Charges
14,619
14,191
16,000
16,000
15,900
15,900
0.0%
-
Total Finance
160,635
168,070
159,808
160,808
172,773
173,773
0.6%
1,000
PROFESSIONAL SERVICES
Support Services and Charges
199,042
207,153
211,060
215,060
226,400
232,400
2.7%
6,000
Total Professional Services
199,042
207,153
211,060
215,060
226,400
232,400
2.7%
6,000
PLANNING
Personnel
181,143
182,641
173,157
173,157
178,797
178,797
0.0%
-
Materials and Supplies
292
303
250
300
300
300
0.0°%
Support Services and Charges
7,684
14,459
11,900
11,000
12,000
97,000
708.3%
85,000
Total Planning
189,119
197,403
185,307
184,457
191,097
276,097
44.5%
85,000
MUNICIPAL BUILDINGS
Materials and Supplies
60,118
56,990
21,400
23,400
21,300
21,300
0.0%
-
Support Services and Charges
141,227
86,857
165,800
170,800
174,800
174,800
0.0%
Capital
-
-
-
-
-
-
Transfers
100,450
103,950
103,950
101,513
104,313
104,313
0.0%
Total Municipal Buildings
301,795
247,797
291,150
295,713
300,413
300,413
0.051.
-
Total General Government
1,442,087
1,667,546
1,508,359
1,478,541
1,596,387
1,659,387
3.9%
63,000
less transfers
(192,150)
(473,120)
(173,950)
(171,513)
(174,313)
(174,313)
Net General Government
1,249,937
1,194,426
1,334,409
1,307,028
1,422,074
1,485,074
POLICE
Materials and Supplies - - - - - -
Support Services and Charges 1,018,680 1,051,134 1,045,056 1,072,645 1,106,165 1,106,165 0.0%
Capital 227,764 229,764 229,763 225,181 230,000 230,000 0.0%
Total Police 1,246,444 1,280,898 1,274,819 1,297,826 1,336,165 1,336,165 0.0%
GENERAL FUND BUDGET SUMMARY
Requested
Actual
Actual
Budget
Budget
Budget
Budget
Percent
Dollar
2013
2014
2014
2015
2016
2017
Change
Change
FIRE
Support Services and Charges
345,728
348,788
344,940
361,315
369,714
369,714
0.0%
Capital
287,655
278,423
282,271
276,156
270,620
270,620
0.0%
Total Fire
633,383
627,211
627,211
637,471
640,334
640,334
0.0%
PROTECTIVE INSPECTIONS
Personnel
123,411
117,530
121,323
121,323
126,299
126,299
0.0%
Materials and Supplies
-
157
200
200
200
200
0.0%
Support Services and Charges
6,813
6,176
5,300
7,700
8,050
8,050
0.0%
Total Protective Inspections
130,224
123,863
126,823
129,223
134,549
134,549
0.0%
Total Public Safety
2,010,051
2,031,972
2,028,853
2,064,520
2,111,048
2,111,048
0.0%
CITY ENGINEER
Personnel
460
-
-
-
-
Materials and Supplies
-
612
-
-
-
-
Support Services and Charges
68,690
72,181
87,900
87,900
89,725
89,725
0.0%
Total City Engineer
69,150
72,793
87,900
87,900
89,725
89,725
0.0%
PUBLIC WORKS SERVICES
Personnel
434,212
344,742
439,587
494,547
516,365
516,365
0.0%
Materials and Supplies
141,763
132,205
167,200
167,700
163,000
163,000
0.0%
Support Services and Charges
105,845
95,277
141,600
142,600
131,100
131,100
0.0%
Capital
-
-
2,500
-
-
-
Transfers
772,500
800,000
800,000
830,000
860,000
890,000
3.5%
30,000
Total Public Works Services
1,454,320
1,372,224
1,550,887
1,634,847
1,670,465
1,700,465
1.8%
30,000
SNOW AND ICE CONTROL
Personnel
56,862
61,363
58,339
58,339
61,465
61,465
0.0%
-
Materials and Supplies
44,835
34,444
45,000
45,000
44,000
44,000
0.0%
Total Snow and Ice Control
101,697
95,807
103,339
103,339
105,465
105,465
0.0%
-
Total Streets & Highways
1,625,167
1,540,824
1,742,126
1,826,086
1,865,656
1,895,656
1.6%
30,000
less transfers
(772,500)
(800,000)
(800,000)
(830,000)
(860,000)
(890,000)
3.5%
(30,000)
Net Streets & Highways
852,667
740,824
942,126
996,086
1,005,656
1,005,656
PARKS MAINTENANCE
Personnel
82,222
121,626
109,473
109,473
115,022
115,022
0.0%
Materials and Supplies
18,908
15,610
20,300
23,300
23,300
23,300
0.0%
Support Services and Charges
38,816
35,537
34,600
38,000
40,500
40,500
0.0%
Total Parks Maintenance
139,946
172,773
164,373
170,773
178,822
178,822
0.0%
RECREATION
Personnel
51,296
42,666
36,743
36,743
41,575
41,575
0.0%
Materials and Supplies
4,818
7,496
5,800
5,800
7,700
7,700
0.0%
Support Services and Charges
13,051
6,185
18,800
18,800
13,900
13,900
0.0%
Transfers
42,000
42,000
42,000
42,000
42,000
42,000
0.0%
Total Recreation
111,165
98,347
103,343
103,343
105,175
105,175
0.0%
Total Recreation
251,111
271,120
267,716
274,116
283,997
283,997
0.0%
-
less transfers
(42,000)
(42,000)
(42,000)
(42,000)
(42,000)
(42,000)
Net Recreation
209,111
229,120
225,716
232,116
241,997
241,997
GENERAL FUND TOTAL EXPENDITURES
5,328,416
5,511,462
5,547,054
5,643,263
5,857,087
5,950,087
1.6%
93,000
REVENUE OVER /(UNDER) EXPENDITURES
351,860
26,098
(102,848)
(142,178)
(180,148)
(131,560)
-27.0%
48,588
(Planned Use of Fund Balance)
GENERAL FUND BUDGET SUMMARY
Requested
Actual
Actual
Budget
Budget
Budget
Budget
Percent
Dollar
2013
2014
2014
2015
2016
2017
Change
Change
REVENUES
TAXES
4,764,472
4,864,671
4,858,585
4,931,464
5,079,408
5,180,996
2.0%
101,588
LICENSES & PERMITS
204,575
271,510
132,770
147,770
169,180
209,180
23.6%
40,000
INTERGOVERNMENTAL
96,549
122,606
96,251
87,251
90,751
90,751
0.0%
-
CHARGES FOR SERVICES
33,194
-
41,700
42,200
42,200
42,200
0.0%
FINES & FORFEITURES
59,294
-
57,000
57,000
60,000
60,000
0.0%
MISCELLANEOUS REVENUE
205,010
253,773
232,900
210,400
210,400
210,400
0.0%
TRANSFERS
317,182
25,000
25,000
25,000
25,000
25,000
0.0%
-
TOTAL REVENUES
5,680,276
5,537,560
5,444,206
5,501,085
5,676,939
5,818,527
2.5%
141,588
EXPENDITURES
CITY COUNCIL
Personnel
16,794
16,794
16,800
22,600
22,600
22,600
0.0%
-
Materials and Supplies
2,035
1,014
1,200
2,000
2,000
2,000
0.0%
Support Services and Charges
90,885
51,414
156,121
110,350
133,500
116,500
-12.7%
(17,000)
Transfers
91,700
369,170
70,000
70,000
70,000
70,000
0.0%
Total City Council
201,414
438,392
244,121
204,950
228,100
211,100
-7.5%
(17,000)
Administration
Personnel
240,032
249,927
250,323
251,153
414,154
402,154
-2.9%
(12,000)
Materials and Supplies
15,649
17,852
19,300
20,900
20,900
20,900
0.0%
Support Services and Charges
134,401
140,953
147,290
145,500
42,550
42,550
0.0%
Total City Administration
390,082
408,732
416,913
417,553
477,604
465,604
-2.5%
(12,000)
FINANCE
Personnel
137,469
138,464
134,758
134,758
142,273
142,273
0.09/.
-
Materials and Supplies
8,547
15,415
9,050
10,050
14,600
15,600
6.8%
1,000
Support Services and Charges
14,619
14,191
16,000
16,000
15,900
15,900
0.0%
-
Total Finance
160,635
168,070
159,808
160,808
172,773
173,773
0.6%
1,000
PROFESSIONAL SERVICES
Support Services and Charges
199,042
207,153
211,060
215,060
226,400
232,400
2.7%
6,000
Total Professional Services
199,042
207,153
211,060
215,060
226,400
232,400
2.7%
6,000
PLANNING
Personnel
181,143
182,641
173,157
173,157
178,797
178,797
0.0%
-
Materiais and Supplies
292
303
250
300
300
300
0.0%
-
Support Services and Charges
7,684
14,459
11,900
11,000
12,000
97,000
708.3%
85,000
Total Planning
189,119
197,403
185,307
184,457
191,097
276,097
44.5%
85,000
MUNICIPAL BUILDINGS
Materials and Supplies
60,118
56,990
21,400
23,400
21,300
21,300
0.0%
-
Support Services and Charges
141,227
86,857
165,800
170,800
174,800
174,800
0.0%
Capital
-
-
-
-
-
-
Transfers
100,450
103,950
103,950
101,513
104,313
104,313
0.0%
Total Municipal Buildings
301,795
247,797
291,150
295,713
300,413
300,413
0.0%
-
Total General Government
1,442,087
1,667,546
1,508,359
1,478,541
1,596,387
1,659,387
3.9%
63,000
less transfers
(192,150)
(473,120)
(173,950)
(171,513)
(174,313)
(174,313)
Net General Government
1,249,937
1,194,426
1,334,409
1,307,028
1,422,074
1,485,074
POLICE
Materials and Supplies
-
-
-
-
-
-
Support Services and Charges
1,018,680
1,051,134
1,045,056
1,072,645
1,106,165
1,106,165
0.0%
Capital
227,764
229,764
229,763
225,181
230,000
230,000
0.0%
Total Police
1,246,444
1,280,898
1,274,819
1,297,826
1,336,165
1,336,165
0.0%
Requested
Actual
Actual
Budget
Budget
Budget
Budget
Percent
Dollar
2013
2014
2014
2015
2016
2017
Change
Change
FIRE
Support Services and Charges
345,728
348,788
344,940
361,315
369,714
369,714
0.0%
Capital
287,655
278,423
282,271_
276,156
270,620
270,620
0.0%
Total Fire
633,383
627,211
627,211
637,471
640,334
640,334
0.0%
PROTECTIVE INSPECTIONS
Personnel
123,411
117,530
121,323
121,323
126,299
126,299
0.0%
Materials and Supplies
-
157
200
200
200
200
0.0%
Support Services and Charges
6,813
6,176
5,300
7,700
8,050
8,050
0.0%
Total Protective Inspections
130,224
123,863
126,823
129,223
134,549
134,549
0.0%
Total Public Safety
2,010,051
2,031,972
2,028,853
2,064,520
2,111,048
2,111,048
0.0%
CITY ENGINEER
Personnel
460
-
-
-
-
Materials and Supplies
-
612
-
-
-
-
Support Services and Charges
68,690
72,181
87,900
87,900
89,725
89,725
0.0%
Total City Engineer
69,150
72,793
87,900
87,900
89,725
89,725
0.0%
PUBLIC WORKS SERVICES
Personnel
434,212
344,742
439,587
494,547
516,365
516,365
0.0%
Materials and Supplies
141,763
132,205
167,200
167,700
163,000
163,000
0.0%
Support Services and Charges
105,845
95,277
141,600
142,600
131,100
131,100
0.0%
Capital
-
-
2,500
-
-
-
Transfers
772,500
800,000
800,000
830,000
860,000
860,000
0.0%
Total Public Works Services
1,454,320
1,372,224
1,550,887
1,634,847
1,670,465
1,670,465
0.0%
SNOW AND ICE CONTROL
Personnel
56,862
61,363
58,339
58,339
61,465
61,465
0.0%
Materials and Supplies
44,835
34,444
45,000
45,000
44,000
44,000
0.0%
Total Snow and Ice Control
101,697
95,807
103,339
103,339
105,465
105,465
0.0%
Total Streets & Highways
1,625,167
1,540,824
1,742,126
1,826,086
1,865,656
1,865,656
0.0%
less transfers
(772,500)
(800,000)
(800,000)
(830,000)
(860,000)
(860,000)
0.0%
Net Streets & Highways
852,667
740,824
942,126
996,086
1,005,656
1,005,656
PARKS MAINTENANCE
Personnel
82,222
121,626
109,473
109,473
115,022
115,022
0.0%
Materials and Supplies
18,908
15,610
20,300
23,300
23,300
23,300
0.0%
Support Services and Charges
38,816
35,537
34,600
38,000
40,500
40,500
0.0%
Total Parks Maintenance
139,946
172,773
164,373
170,773
178,822
178,822
0.0%
RECREATION
Personnel
51,296
42,666
36,743
36,743
41,575
41,575
0.0%
Materials and Supplies
4,818
7,496
5,800
5,800
7,700
7,700
0.0%
Support Services and Charges
13,051
6,185
18,800
18,800
13,900
13,900
0.0%
Transfers
42,000
42,000
42,000
42,000
42,000
42,000
0.0%
Total Recreation
111,165
98,347
103,343
103,343
105,175
105,175
0.0%
Total Recreation
251,111
271,120
267,716
274,116
283,997
283,997
0.0%
less transfers
(42,000)
(42,000)
(42,000)
(42,000)
(42,000)
(42,000)
Net Recreation
209,111
229,120
225,716
232,116
241,997
241,997
GENERAL FUND TOTAL EXPENDITURES
5,328,416
5,511,462
5,547,054
5,643,263
5,857,087
5,920,087
1.1%
63,000
REVENUE OVERI(UNDER) EXPENDITURES
351,860
26,098
(102,848)
(142,178)
(180,148)
(101,560)
-43.6%
78,588
(Planned Use of Fund Balance)
GENERAL FUND REVENUE DETAIL
3620 INTEREST EARNINGS
35,000
50,487
35,000
35,000
35,000
35,000
Requested
3623 CONTRIBUTIONS AND DONATIONS FR
-
300
Budget
Actual
Budget
Budget
Budget
Budget
Percent
Dollar
32,500
2013
2014
2014
2015
2016
2017
Change
Change
REVENUES
-
-
3627 CELLULAR ANTENNA REVENUE
150,000
170,927
150,000
150,000
TAXES
150,000
0.0%
3670 MISCELLANEOUS REVENUE
15,400
2,262
15,400
15,400
15,400
3010 GENERAL PROPERTY TAX
4,763,319
4,700,227
4,858,585
4,931,464
5,079,408
5,180,996
2.0%
101,588
3011 DELINQUENT AD VALOREM TAXES
TRANSFERS
52,737
3100 FISCAL DISPARITIES
-
111,707
25,000
25,000
25,000
25,000
0.0%
TOTAL TRANSFERS
TOTAL TAXES
4,763,319
4,864,671
4,858,585
4,931,464
5,079,408
5,180,996
2.0%
101,588
LICENSES & PERMITS
5,444,206
5,501,085
5,676,939
5,818,527
2.5% 141,588
3211 LIQUOR LICENSES
8,300
9,630
8,820
8,820
1,430
1,430
0.0%
-
3212 TOBACCO LICENSES
1,000
1,250
500
500
500
500
0.0%
3215 REFUSE COLLECTION LICENSES
3216 TREE TRIMMING LICENSES
450
390
500
500
500
500
0.0%
3217 RENTAL HOUSING LICENSES
1,000
1,260
1,000
1,000
1,000
1,000
0.0%
3218 OTHER BUSINESS LICENSES AND PE
3,100
4,118
3,500
3,500
3,500
3,500
0.0%
-
3221 BUILDING PERMITS
92,000
196,952
100,000
110,000
130,000
160,000
23.1%
30,000
3222 PLAN CHECK FEES
15,000
55,841
15,000
20,000
30,000
40,000
33.3%
10,000
3223 DOG LICENSES
3,300
1,814
3,300
3,300
2,000
2,000
0.0%
-
3224 FARM ANIMAL
50
255
150
150
250
250
0.0%
-
TOTAL LICENSES & PERMITS
124,200
271,510
132,770
147,770
169,180
209,180
23.6%
40,000
INTERGOVERNMENTAL
3314 BULLET -PROOF VEST GRANT
-
537
S00
500
-
3341 LOCAL PERFORMANCE AID
1,000
1,053
1,000
1,000
1,000
1,000
0.0%
-
3343 MKT VALUE CREDIT AID
44
3344 PERA AID
4,751
4,751
4,751
4,751
4,751
4,751
0.0%
3345 MUNICIPAL STATE AID FOR STREET
64,650
73,685
68,000
70,000
73,000
73,000
0.0%
3362 GRANTS
42,536
22,500
11,500
11,500
11,500
0.0%
TOTAL INTERGOVERNMENTAL
70,401
122,606
96,251
87,251
90,751
90,751
0.0%
CHARGES FOR SERVICES
3400 CHARGES FOR SERVICES
-
3413 ZONING AND SUBDIVISION FEES
4,500
11,374
4,000
4,500
4,500
4,500
0.0%
3414 PASS -THRU CHARGES
-
-
-
-
-
3415 SALE OF COPIES
1,000
376
500
500
500
500
0.0%
3417 SPECIAL ASSESSMENT SEARCHES
150
100
200
200
200
200
0.0%
3471 RECREATION RENTALS
-
29,504
30,000
1,500
1,500
1,500
0.0%
3472 TREE SALES
-
3473 PARK PROGRAMS
2.9,500
1,741
1,500
32,000
32,000
32,000
0.0%
3474 ARCTIC FEVER/PRINCESS TEA
-
4,575
5,500
3,500
3,500
3,500
0.0%
TOTAL CHARGES FOR SERVICES
35,150
41,700
42,200
42,200
42,200
0.0%
FINES & FORFEITURES
3510 FINES & FORFEITS
57,000
64,289
57,000
57,000
60,000
60,000
0.0%
TOTAL FINES & FORFEITURES
57,000
57,000
57,000
60,000
60,000
0.0%
MISCELLANEOUS REVENUE
3620 INTEREST EARNINGS
35,000
50,487
35,000
35,000
35,000
35,000
0.0%
3623 CONTRIBUTIONS AND DONATIONS FR
-
300
3624 REFUNDS & REIMBURSEMENTS
10,000
29,797
32,500
10,000
10,000
10,000
0.0%
3626 DRY HYDRANT CHARGES
3,500
-
-
-
-
3627 CELLULAR ANTENNA REVENUE
150,000
170,927
150,000
150,000
150,000
150,000
0.0%
3670 MISCELLANEOUS REVENUE
15,400
2,262
15,400
15,400
15,400
15,400
0.0%
TOTAL MISCELLANEOUS REVENUE
213,900
253,773
232,900
210,400
210,400
210,400
0.0%
TRANSFERS
3910 TRANSFERS FROM OTHER FUNDS
-
25,000
25,000
25,000
25,000
25,000
0.0%
TOTAL TRANSFERS
-
25,000
25,000
25,000
25,000
25,000
OA% -
TOTAL REVENUES
5,263,970
5,444,206
5,501,085
5,676,939
5,818,527
2.5% 141,588