10-10-16 CC Reg Mtg Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, OCTOBER 10, 2016 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Labadie___
Siakel___
Sundberg___
Woodruff___
B. Review Agenda
Attachments
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of September 26, 2016 Minutes
3. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. Approval of the Verified Claims List Claims List
B. Approval of Tobacco License Renewals Clerk’s memo,
Resolution
C. City Administrator Joynes contract extension City Clerk’s memo
D. Authorize Expenditure of Funds for Replacement Air Compressor Director of Public
System, Piping and Electrical Service for the S.E. Area Water Works memo
Treatment Facility
E. Accept Improvement and Authorize Payment for Water Service Engineer’s memo
Improvement at 21986 Brackets Road Resolution
4. MATTERS FROM THE FLOOR
(No Council Action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
8. PLANNING
9. ENGINEERING/PUBLIC WORKS
A. Professional Services Agreement for Lilac Lane Drainage Study Engineer’s memo
CITY COUNCIL REGULAR MEETING AGENDA – October 10, 2016
Page 2
B. Award Contract to Alternate Contractor for Power Washing Exterior Director of Public
of East Water Tower Works memo
C. Accepting and Approving Grant Agreement with MCES for Engineer’s memo
Improvement of Publically Owned Infrastructure Resolution
10. GENERAL/NEW BUSINESS
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trails Schedule Trails Schedule
2. Monthly Budget Report Finance Director’s memo
B. Mayor and City Council
12. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900
Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us
Executive Summary
Shorewood City Council Regular Meeting
Monday, October 10, 2016
7:00 p.m.
6:00 PM – Council Work Session
Agenda Items #2A: Approval of Minutes from the September 26 City Council Regular
meeting.
Agenda Item #3A: Approval of the verified claims list.
Agenda Item #3B: This resolution approves the renewal of tobacco licenses for five
establishments in the City of Shorewood -- Cub Foods, Holiday Stationstore, Lucky’s
Station, Shorewood Cigars and Tobacco, and Wine & Spirits by JD dba MGM Liquors.
All license requirements have been met.
Agenda Item #3C: At its September 26, 2016, meeting, Council extended Administrator Bill
Joynes’ contract on an upon request basis through December 31, 2016. Approval of the
attached contract addendum is in order.
Agenda Item #3D: Within the 2016 Capital Improvement Program is budgeted replacement of
the industrial air compressor, air dryer, and piping system, and electrical service for the
S.E. Area Water Treatment Facility. This authorizes the expenditure of funds for this in
the amount of $10,247.
Agenda Item #3E: This item approves a resolution accepting improvements for the 2015
Water Service Improvement Project, Schedule B for 21986 Bracketts Road and
authorizing final payment to Widmer Construction in the amount of $10,630.
Agenda Item #4: Matters from the floor – no council action will be taken.
Agenda Item #5: There are no Public Hearings scheduled this evening.
Agenda Item #6: There are no scheduled Reports or Presentations this evening.
Agenda Item #7: There are no Park items this evening.
Agenda Item #8: There are no Planning items this evening.
Executive Summary – City Council Meeting of October 10, 2016
Page 2
Agenda Item #9A: This is a proposal for professional services that would authorize WSB to
prepare a letter style feasibility study of the drainage issue at 21710 Lilac Lane. The
estimate cost for the preparation of the feasibility study is $8,300.
Agenda Item #9B: On May 31, 2016, the Shorewood City Council awarded a contract to
KLM Engineering to power wash the exterior of the East water tower, located near TH 7
and Old Market Road. Due to lack of performance of KLM’s subcontractor, staff is
recommending cancellation of the original contract, and award to an alternative
contractor.
Agenda Item #9C: This resolution accepts and approves the grant agreement between the City
of Shorewood and the Metropolitan Council of Environmental Services for the
improvement of publically owned infrastructure.
Agenda Item #10: There are no general/new business items this evening.
Agenda Item #11A: Staff reports are provided in the packet and will be given at the meeting.
Agenda Item #11B: The Mayor and Council members may provide reports at the meeting.
#2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 26, 2016 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Labadie, Siakel, and Woodruff; Attorney Keane; City
Administrator Joynes; City Clerk Panchyshyn; Planning Director Nielsen; and, City
Engineer Hornby
Absent: Councilmember Sundberg
B. Review Agenda
Councilmember Siakel asked that Item 10.B City Administrator Transition Discussion be added to the
agenda.
Labadie moved, Siakel seconded, approving the agenda as amended. Motion passed 4/0.
2. APPROVAL OF MINUTES
A. City Council Regular Meeting Minutes of September 12, 2016
Woodruff moved, Labadie seconded, Approving the City Council Regular Meeting Minutes of
September 12, 2016, as presented. Motion passed 4/0.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Woodruff moved, Zerby seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting RESOLUTION NO. 16-073, “A Resolution Approving Election Judge
Compensation Rates.”
C. City Administrator Employment Agreement
D. City Hall and Public Works LED Lighting Retrofit
Councilmember Woodruff noted the City is hiring a full-time city administrator; something Council has
talked about during previous meetings. Greg Lerud will start in that capacity on October 31, 2016.
Motion passed 4/0.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 2 of 10
4. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
A. Report by Molly Barr on the September 13, 2016, Park Commission Meeting
Park Commissioner Barr reported on matters considered and actions taken during the September 13,
2016, Park Commission meeting (as detailed in the minutes of that meeting).
Councilmember Labadie stated if the City does get a hockey rink ready for the 2016/2017 season she
asked if Eddy Station will be a warming house or will it be a warming house and concession stand.
Director Nielsen clarified it would just be a free skating rink for the 2016/2017 season and the City will
try to have a hockey rink ready for the following season. Nielsen explained the concession area will have
to be partitioned off. Eddy Station was built as a warming house. Labadie clarified that it would be a
warming house for the upcoming winter season.
8. PLANNING
A. Report by Patrick Johnson on the September 20, 2016, Planning Commission
meeting.
Planning Commissioner Bean reported on matters considered and actions taken at the September 20,
2016, Planning Commission meeting (as detailed in the minutes of that meeting).
B. Amendment to City Code Chapter 1004 (Rental Housing) Regarding Short-Term
Rental
Director Nielsen explained the City has had issues with a couple of rental properties where people are
abusing the houses in the residential zoning districts. What has been proposed by staff and recommended
by the Planning Commission is to prohibit rentals for less than 30 days. That would eliminate the party-
house type situations that have occurred in the City. The less than 30 day restriction amendment would be
made to the Housing Code Chapter of the City Code. That will eventually be followed up by an
amendment to the Zoning Chapter. The amendment also includes the addition of some definitions and
revisions to others. The Planning Commission wants to consider exceptions to that rental restriction for
when are there are events like the Ryder Cup held in the metro area.
Nielsen noted Councilmember Woodruff asked that the word lessor be added to the definition of operator.
Councilmember Woodruff stated he thought the proposed amendment is very appropriate. He noted that
he is aware of a lot of communities around the country that do not allow rentals for less than 30 days. He
encouraged the Planning Commission to consider the special event exception language.
Councilmember Labadie noted she supports the amendment. She stated that when the Planning
Commission considers exception language she suggested it discus the requirement for obtaining a permit
for an exception rental. Councilmember Siakel noted the Planning Commission had discussed that.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 3 of 10
Siakel moved, Woodruff seconded, Approving ORDINANCE NO. 533 “An Ordinance Amending
the Shorewood Rental Housing Code as it Pertains to Shor-Term Rental of Property” subject to
adding lessor to the definition for operator, and Adopting RESOLUTION NO. 16-074, “A
Resolution Approving Publication of Ordinance 533 by Title and Summary.”
Mayor Zerby agrees the City needs the amendment because the City does not have the resources to
monitor short-term rentals. He encouraged Director Hornby to work with the Communications
Coordinator to ensure that the restriction is communicated to the residents. He asked that residents be told
that the ordinance amendment will be enforced on a complaints basis. He then asked what the penalty
would be for someone who rents out a house for a weekend after the amendment goes into effect. Director
Nielsen explained it would be an administrative penalty first and it could ultimately be pursued as a
misdemeanor. Attorney Keane stated the fine for a misdemeanor could be up to $1,000 and a person
could be thrown in jail for up to 30 days.
Councilmember Woodruff stated the communication about the rental restriction should be communicated
to the residents often. He then stated he thought the first fine in the administrative enforcement process is
a very small amount. He suggested the fine amount be reviewed for short-term rental violations because
of the amount of money people can make renting their properties.
Motion passed 4/0.
C. Conditional Use Permit for Accessory Space Over 1200 Square Feet
Applicant: Mark Magney
Location: 21195 Radisson Road
Director Nielsen explained Mark Magney owns the property located at 21195 Radisson Road. Mr.
Magney has applied for a conditional use permit (C.U.P.) to construct accessory space in excess of 1200
square feet on the property. He recently remodeled his existing home and added a new attached garage.
He had originally considered removing his shed but has since decided to keep it. The new garage, in
addition to an existing detached garage and an existing shed, bring the total amount of accessory space to
over 1200 (1258) square feet of floor area; hence the need for the C.U.P.
Nielsen noted the Planning Commission held a public hearing on the request and it unanimously
recommended granting the C.U.P.
Woodruff moved, Labadie seconded, Adopting RESOLUTION NO. 16-075, “A Resolution
Granting a Conditional Use Permit for Additional Accessory Space to Mark Magney, 21195
Radisson Road.” Motion passed 4/0.
D. Conditional Use Permit for a Special Home Occupation Permit
Applicant: Patricia Oys
Location: 5825 Brentridge Drive
Director Nielsen explained Ms. Patricia Oys owns the property located at 5825 Brentridge Drive. The
property is located in the R-1C, Single-Family Residential zoning district. Ms. Oys normally teaches one-
on-one Pilates classes in her home. Teaching one student at a time would qualify as a limited home
occupation; no permit is required for that. Occasionally she may have two students at once; she has a
mother and daughter taking her class. When she learned that teaching more than one client at a time
required that she obtain a special home occupation permit pursuant to Section 1201.03 Subd. 12 of the
Shorewood Zoning Code she applied for one. A special home occupation permit requires approval of a
conditional use permit (C.U.P.).
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 4 of 10
Nielsen noted the Planning Commission recommend approval of the C.U.P. subject to the conditions that
any client parking be limited to the existing driveway, that clients’ cars must be parked no closer than 25
feet from the edge of the street, and that the number of clients at the property at any one time be limited to
four.
Labadie moved, Siakel seconded, Adopting RESOLUTION NO. 16-076, “A Resolution Granting a
Conditional Use Permit for a Special Home Occupation Permit to Patricia Oys, 5825 Brentridge
Road.” Motion passed 4/0.
9. ENGINEERING/PUBLIC WORKS
A. Accept Proposal for Professional Services – Lilac Lane Drainage Study
Engineer Hornby explained that during its September 12, 2016, meeting Council heard from the owner of
the property located at 21710 Lilac Lane and Director Brown about a drainage issue at that property.
During the meeting Council directed staff to prepare a scope of services and professional service proposal
for a project to do a drainage study to determine what would have to be done to help mitigate that issue.
WSB & Associates has submitted such proposal.
Many Shorewood roadways are rural roadways which mean they do not have curb and gutter. Therefore,
the stormwater flows over the surface through ditches and culverts. Lilac Lane is a rural roadway. There
are many drainage concerns similar to this one throughout the City. Staff is concerned that if Council
approves the study for this drainage concern that studies would have to be done for many of the other
similar drainage concerns.
Hornby noted the total fee is estimated at an hourly cost reimbursement basis in the amount of $8,300.
Staff is asking Council to accept the proposal as presented or to reject the proposal and provide staff with
other direction.
Councilmember Labadie stated there may be other similar drainage concerns in the City but they are not
identical because for this particular concern a lot of the drainage flowing down Lilac Lane and on to the
subject property is coming from the City of Chanhassen. She asked if it would be prudent to ask
Chanhassen if it would consider paying for a portion of mitigation solution. She noted the property owner
had indicated he would be willing to pay a portion of the cost of a solution.
Director Nielsen noted that when the existing house on the property was built people were advised not to
locate the driveway in the spot it is in. He stated from a policy standpoint there are 100 similar situations.
Mayor Zerby clarified the current owner of the property had told him he had bought the existing home; he
did not build it. Director Nielsen confirmed that the current owner inherited the problem and stated there
was not a lot of new development in the area after the house was built.
Councilmember Siakel asked staff if there is an understanding of what the fix to the drainage problem is.
She stated she would consider spending the $8,300 if there was a clear understanding of what the fix is.
Engineer Hornby stated based on the photographs Director Brown had provided he thought a fix may
involve cutting a swale from the culvert down around the house in order to keep the water away from the
house and driveway. That may result in some loss of trees. That is something the property owner could
do.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 5 of 10
Councilmember Labadie asked if the property file contains documentation that the City advised the then
property owner not to locate the driveway where they did. Director Hornby stated he does not know; he
had just spoken to the Building Inspector about that.
Mayor Zerby stated the current property owner asked why the City would let the then property owner
locate the driveway where it is. He noted a lot of the water the property takes on is from a large area
around the property including from Chanhassen.
Councilmember Woodruff asked if this problem is identified in the City’s Surface Water Management
Plan. Engineer Hornby stated he does not know. Woodruff asked staff to provide Council with a list of
those types of drainage issues in the City. Woodruff noted that he does not like the fact that the City is
contributing to an erosion problem on private property. There had been a situation in the past when the
City took a lot of action to fix a problem where stormwater was flowing on to a property from throughout
the neighborhood. Councilmember Siakel asked if that is the case for this Lilac Lane property. Engineer
Hornby noted that exact situation happens throughout the City.
Mayor Zerby stated he does not think it would be possible to address all of those situations at once. They
should be considered one at a time.
Woodruff stated if the City has the study done it may be possible that the City would determine that it is
up to the property owner to fix the problem.
Councilmember Siakel stated the City needs to have a policy and consistently apply it.
Councilmember Labadie stated she is concerned if there are really about 100 other properties in the City
with similar drainage issues.
Director Nielsen explained the City’s Comprehensive (Comp) Plan talks about the number of people
affected by a problem and when a problem becomes a public problem versus a private problem. He
thought this problem is a private problem. Mayor Zerby disagreed. Nielsen stated it becomes a public
problem if it impacts several properties. If a property owner chose to put the driveway in a problem
location it is their problem.
Councilmember Woodruff stated there is a difference between a private problem with a private cause and
a private problem with a public cause. If it is a public cause, whether it by Shorewood or Chanhassen or
combination of them, he thought the City has a responsibility to at least do some analysis. He asked what
roadway improvements are scheduled for Lilac Lane. He stated the information from the proposed study
could impact what improvements would be made to the roadway because the City typically considers
stormwater issues when it makes roadway improvements. Engineer Hornby stated he thought the only
improvements in the foreseeable future are a mill and overlay. Woodruff stated the City may want to
reconsider that based on the finding from the study.
Engineer Hornby explained there were a couple of mill and overlay projects where an attempt was made
to mitigate some drainage issues. One was an issue like this where the driveway was located at the low
point of the roadway and stormwater from the entire neighborhood flowed down there. An attempt was
made to have more of the stormwater to flow into a ditch. He noted that for this Lilac Lane issue there is
some terrain that could help with rerouting the flow of stormwater.
Councilmember Woodruff stated when Council first discussed this issue he had asked about whether or
not the City owned a specific property on the contour map and Director Brown indicated he did not know.
He then stated he thought the study would provide the City with valuable information.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 6 of 10
Councilmember Siakel stated that although she is concerned about this particular issue having the City fix
it could result in similar requests throughout the City and the City cannot afford to do that. She noted that
she could support including some mitigation as part of a roadway reconstruction. She stated at this time
she considers the problem as a private problem.
Councilmember Woodruff asked when a mill and overlay is scheduled to be done to Lilac Lane.
Mayor Zerby noted he shares Councilmember Woodruff’s concern about a public cause negatively
impacting a private property. He also noted he was sympathetic to the property owner’s situation. The
property owner is not responsible for the problem. The problem existed before he purchased the property.
He stated he thought it would be valuable to find out the cause and potential mitigation solutions.
Zerby moved, Woodruff seconded, accepting the professional services proposal from WSB &
Associates to prepare a feasibility letter and preliminary design for the Lilac Lane Drainage Study
for an estimated cost of $8,000.”
Councilmember Labadie stated she was not comfortable voting in support of this until Council knows
what the schedule is for making improvements to Lilac Lane. Before authoring the expenditure she also
would like to have staff approach Chanhassen about sharing in the cost. She clarified she was not saying
she would never support doing the study. But, she wants more information before giving her support to
doing so.
Engineer Hornby stated the mill and overlay of Lilac Lane is not scheduled in the next two years.
Mayor Zerby stated he thought that if the vote is tied that the mayor’s vote is a tiebreaker vote. Attorney
Keane clarified the major has the tiebreaker vote for very limited decisions (e.g.; the appointment of an
empty Council seat). On routine matters each member of council has one vote. Zerby thanked Keane for
his clarification.
Motion failed 2/2 with Labadie and Siakel dissenting.
Councilmember Labadie asked that this item be put back on the agenda after staff has had an opportunity
to approach Chanhassen about sharing in the cost.
Councilmember Siakel asked if an engineering study needs to be done before digging a culvert and is that
part of the proposed study. She then asked if there is a short-term solution that could be implemented to
mitigate the problem until the roadway is reconstructed.
Engineer Hornby explained if a study is eventually done a quick drainage model would be prepared to
determine what stormwater is coming from the south side of the roadway and from off of the roadway.
There is quite a bit of water from Shorewood that also flows to the low point of the roadway. That model
would aid in determining what the size of the culvert should be. He then explained there is a wetland to
the north east of the 21710 Lilac Lane property that is partially owned by Shorewood. The contours
indicate that the water currently flows across another property and any proposal would have to insure that
would not be intensified by any changes.
Councilmember Labadie asked if there are two private properties impacted by the drainage problem.
Engineer Hornby confirmed that. Labadie asked if that changes the problem to being a public problem.
Director Nielsen clarified it is not damaging the other property; the stormwater is just flowing across it.
Hornby noted there is an existing ravine that the water flows through and then into the wetland.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 7 of 10
Engineer Hornby stated he would try to bring this back for Council’s next meeting.
B. Accept Bids and Award Contract for the 2016 Trunk Watermain Extension Project
(Oppidan), City Project 16-04
Engineer Hornby explained the City opened bids for the 2016 Trunk Watermain Extension Project on
September 15, 2016. Seven bids were received. The project will extend watermain from the intersection
of Yellowstone Trail and Minnetonka Drive to the Oppidan’s Shorewood Landing Senior Living facility
that will be located at 6000 Chaska Road. The meeting packet contains a copy of the bid tabulation
prepared by WSB & Associates. The lowest responsible bid was received from Widmer Construction
LLC for an amount of $1,102,856.13. It is a unit bid project which means the contractor will be paid for
the actual number of units installed. The Engineer’s estimate was $1,245,645.00.
Hornby noted staff recommends Council adopt the resolution accepting bids and awarding the contract for
the project to the lowest responsible bidder.
Councilmember Woodruff asked if the City has done business with Widmer Construction before.
Engineer Hornby responded for decades. Woodruff then asked if the bid includes restoring the roadway.
Hornby clarified it includes all restoration.
Woodruff moved, Zerby seconded, Adopting RESOLUTION NO. 16-077, “A Resolution Accepting
Bids and Awarding Contract for the 2016 Trunk Watermain Improvement Project, City Project
No. 16-04 to Widmer Construction LLC for a bid amount of $1,102,856.13.” Motion passed 4/0.
10. GENERAL/NEW BUSINESS
A. Minnesota Pollution Control Agency’s Water Quality Standards
Councilmember Woodruff stated based on what he knows the City has not been part of any discussions
with representatives from the Minnesota Pollution Control Agency (MCPA) regarding plans to formally
classify Silver Lake as a shallow lake or a wetland. Staff has been asked to contact MPCA representatives
to find out when the City would be able to provide some input on the classification of and standards for
the Lake before the MPCA finalizes the classification.
Mayor Zerby stated he thought it is important for City representatives to participate in that process. The
residents living in that area have made their concerns known to Council.
Administrator Joynes explained that to do that analysis and to make it as independent as possible will
require staff to do some site visits and some independent scientific analysis. It entails more than just
speaking with the MPCA. Council needs to authorize spending the money to do that. If Council wants
him to he will ask Engineer Hornby to submit a quote for doing that analysis for Council’s consideration.
Councilmember Woodruff stated he would like to understand the process; who is involved and whether or
not the City gets to participate. As that is being figured out staff should also gain an understanding of
what staff needs to do to help Council make an informed decision.
Councilmember Labadie stated when Dr. Clair Bleser, District Administrator for the Riley Purgatory
Bluff Watershed District (RPBCWD), spoke to Council during its September 12, 2016, meeting there was
some confusion about the City’s involvement. She would like that to be clarified.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 8 of 10
Engineer Hornby explained that over the last month he had been reading some MPCA correspondence.
There has been some thought that the MPCA was considering formally classifying Silver Lake by
September 30, 2016. The September 30 comment deadline is for the TMDL (total maximum daily load)
requirements list and Silver Lake is not on that list for 2014. It was not on the 2012 list either. The MPCA
puts out a list every two years of water bodies that may qualify for funding. He stated if the MPCA
classifies the Lake as a wetland there are funding resources for improving degraded wetlands. He noted
that he has had WSB staff look into this and will continue to do so if that is what Council wants. Mayor
Zerby stated he thought that is what Council wants at this time.
Councilmember Woodruff stated there have not been any TMDL requirements set for Silver Lake to date
as a lake. The MPCA has not yet established any wetland water quality standards. If the MPCA were to
classify the Lake as a wetland there would be no standards for it. He noted that personally he does not
want Silver Lake to be classified as a wetland. He stated he would like to understand why a wetland
classification might or might not be a benefit to the City.
B. City Administrator Transition Discussion
Councilmember Siakel explained the new city administrator will start on October 31, 2016. Council has
discussed for quite some time the need to have some overlapping coverage with Administrator Joynes and
the new administrator. Joynes’ current contract with the City contains a provision that allows the City to
continue to utilize Joynes’ services as needed. She recommended the City do that through December 31,
2016. Her reason for wanting to do that is to create a situation for the new administrator to be successful.
The first priority needs to be people. She thought it is important the new administrator gets off to a good
start with staff. There is succession planning that needs to be done. There are few larger housing projects
that need attention; projects that Joynes has been involved with. She asked that Council keep Joynes’
services at least until the new administrator starts and then retain him on an as needed basis through
December 31 for the more complicated projects the City has.
Mayor Zerby noted he thought that would be a good idea. He asked Administrator Joynes what his
availability is.
Administrator Joynes stated planning has been started for somewhat of an orientation period for the new
administrator when he arrives on October 31. He plans to be around for two weeks for the new
administrator. He would be available on an as needed basis through the end of the year and noted that he
does not think he would be needed after that. He would be willing to extend his contract for on an as
needed basis.
Councilmember Woodruff stated if the end date is set at December 31 it could be extended again if need
be. He then stated he wants the new administrator to be made aware that Council supports him using
Administrator Joynes’ services as needed. He noted he does not want to be involved in the decision about
why Joynes is needed.
Mayor Zerby stated Council had previously indicated it wanted there to be some overlapping time.
Councilmember Siakel asked if the contract should be extended until the end of the year or for six months
to provide services as needed. Administrator Joynes stated the contract could be extended until the end of
the year. If as that date is approaching it is apparent that his services are still need he would be open to
discussing extending it again.
Administrator Joynes noted that he does not intend to be onsite for the new administrator after the first
few weeks. He also noted he thought the City hired a good candidate.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 9 of 10
Joynes stated he would be out of the country for about three weeks so he encouraged Council to designate
someone as an acting administrator.
Woodruff moved, Siakel seconded, designating Clerk Panchyshyn as the Acting City Administrator
effective October 6, 2016, and ending on October 30, 2016.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Trail Schedule
Mayor Zerby noted the meeting packet contains a copy of the Trail Schedule.
Engineer Hornby stated there are a couple of items that need to be completed for the Smithtown Road
East Sidewalk Extension project that are dependent on Xcel Energy removing a utility pole. The
contractor will finish up a punch list staff has provided and he anticipates those items will be done by the
end of October.
Other
Engineer Hornby stated that at the dais this evening Council found a press release from the U.S. Fish and
Wildlife Service stating that it is going to propose the rusty patched bumble bee be classified endangered
under the Endangered Species Act. He does not know if that species of bee exists in Shorewood. If
Council cares to comment on this it has until November 21 to do so. That could be done individually or as
a group.
Mayor Zerby stated he does not know why Council would not support this. He noted he would.
Administrator Joynes recommended staff solicit feedback from the pollinator group.
Councilmember Woodruff asked if there is any downside to doing what is being proposed.
Engineer Hornby stated it could potentially reduce the City’s ability to build or widen a roadway or build
a trail if there is habitat that the bumble bee occupies in that area. That species of bee does have a
presence in Minnesota.
Mayor Zerby asked Engineer Hornby if he has any information about the CenterPoint Energy project
going on along Country Road 19. Engineer Hornby responded he does not. He stated that he assumes
CenterPoint is relocating a gas main in anticipation of another Metropolitan Council Environmental
Services (MCES) project that would extend a sewer line across Highway 7, up Water Street and to
Country Road 19 behind public works. That project would eliminate the lift station located at Galpin Lake
Road and Highway 7.
Director Nielsen stated Metro Bowhunters Resource Base (MBRB) resources harvested four deer over the
first of four deer harvesting weekends. Unfortunately, they were rained out Friday evening and Sunday of
that first weekend.
Administrator Joynes thanked Council for his opportunity with the City and noted that he will do the best
that he can to make the transition to a new administrator as smooth as possible.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
September 26, 2016
Page 10 of 10
Mayor Zerby noted that Council had an opportunity to extend its thanks to Administrator Joynes prior to
this meeting. He stated he found it to be a pleasure and honor to work with Joynes. Joynes’ vast
experience, his calm attitude and his leadership have been valuable to the City. He thanked Joynes for his
efforts and presented him with an appreciation gift from Council.
B. Mayor and City Council
Councilmember Siakel noted that the Excelsior Fire District Open House and Safety Fair is scheduled for
October 6 from 5:30 P.M. – 8:00 P.M. Volunteers are needed to help at the event.
Mayor Zerby noted the Oktoberfest event is scheduled for Friday, October 7, from 5:30 – 7:30 P.M. and it
will be held at the Southshore Center.
Councilmember Labadie stated two residents have asked her if the City has a coyote management
program; both knew the City contracts out deer and beaver harvesting efforts in selected areas of the City.
Director Nielsen stated the coyote issue comes up annually. He explained staff has been advised by the
Department of Natural Resources (DNR) representatives and other experts it is very difficult to manage
coyotes in urban areas. Harvesting excess deer gets to the coyote population issue to some extent. Places
that do coyote eradication do so with poison.
Councilmember Siakel stated the police department has a map showing where coyotes have been
reported.
Mayor Zerby suggested people report coyote sightings to the 911 call center.
Councilmember Labadie noted that when students collected insects for a science projects they were not
allowed to collect pollinators unless they found a pollinator dead.
12. ADJOURN
Woodruff moved, Labadie seconded, Adjourning the City Council Regular Meeting of September
26, 2016, 8:03 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
#3A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: October 10, 2016
Prepared by: Michelle Nguyen, Senior Accountant
Bruce DeJong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
62956 - 62958 & ACH 38,955.65
62959 - 62995 & ACH 674,889.70
Total Claims $713,476.50
We have also included a payroll summary for the payroll period ending October 2, 2016.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents an
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may r
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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#3B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Tobacco License Renewals
Meeting Date: October 10, 2016
Prepared by: Jean Panchyshyn, City Clerk
Attachments: Resolution
Background:
This Resolution issues the annual license for the sale of tobacco products to Cub Foods, the Holiday
Stationstore, Lucky’s Station LLC #7, Shorewood Cigars and Tobacco, Inc., and Wine & Spirits by JD Inc.
dba MGM Wine and Spirits, in Shorewood. The current licenses expire on October 31, 2016. All
establishments have submitted appropriate documentation for license renewals. The renewal license
period is November 1, 2016 to October 31, 2017.
A background investigation by the South Lake Minnetonka Police Department has been conducted;
There was one recent tobacco violation at Lucky’s Station LLC #7, where an employee made a sale of
tobacco to a minor. The establishment has been notified of the city’s administrative penalty associated
with this violation, which is a $75 administrative penalty for first offense within a 24-month period. The
employee did appear in court, received a probationary sentence, and was ordered to pay $200 in
prosecution costs.
Options:
1) Adopt the attached Resolution approving licenses to sell tobacco products to Cub Foods,
Holiday Stationstore, Lucky’s Station LLC #7, Shorewood Cigars and Tobacco, Inc., and Wine &
Spirits by JD Inc. dba MGM Wine and Spirits, in Shorewood.
2)Do not adopt the Resolution
Recommendation / Action Requested:
Staff recommends Council adopt the Resolution approving licenses to sell tobacco products to Cub
Foods, the Holiday Stationstore, Lucky’s Station LLC #7, Shorewood Cigars and Tobacco, Inc., and Wine &
Spirits by JD Inc. dba MGM Wine and Spirits.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 16-xxx
A RESOLUTION APPROVING LICENSES TO RETAILERS
TO SELL TOBACCO PRODUCTS
WHEREAS,
the Shorewood City Code, Sections 302 and 1301 provide for the licensing
of the sale of tobacco products in the City; and
WHEREAS,
said Code provides that an applicant shall complete an application, and shall
pay a licensing fee; and
WHEREAS,
the following applicants have satisfactorily completed an application and
paid the appropriate fee.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
That a License for the sale of tobacco products be issued for a term of one year, from
November 1, 2016 to October 31, 2017, consistent with the requirements and provisions
of Chapter 302 of the Shorewood City Code, to the following applicants:
Applicant Address
Cub Foods Shorewood 23800 State Highway 7
Holiday Stationstore #12 19955 State Highway 7
Lucky’s Station LLC #7 24365 Smithtown Road
Shorewood Cigars and Tobacco, Inc. 23710 State Highway 7
Wine & Spirits by JD dba MGM Liquors 5660 County Road 19
ADOPTED
by the City Council of the City of Shorewood this 10th day of October, 2016
_______________________________
ATTEST: Scott Zerby, Mayor
____________________________________
Jean Panchyshyn, City Clerk
#3C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Approval of City Administrator Joynes contract extension
Meeting Date: October 10, 2016
Prepared by: Jean Panchyshyn, City Clerk
CC: Tim Keane, City Attorney
Attachments: Agreement extension
Background:
At its meeting on September 26, 2016, Council agreed to extend City Administrator Joynes’ contract for
professional services through December 31, 2016, on an “upon request” basis. The attached agreement is
provided for Council’s approval to formalize this action.
Council Action:
A Motion to approve the Amendment to Agreement for Professional Services for City Administrator
William S. Joynes, on an “upon request” basis, and extending the Agreement to December 31, 2016.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.Page 1
CITY OF SHOREWOOD
AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
CITY ADMINISTRATOR
WHEREAS
, the City of Shorewood, (“City”) and William S. Joynes, (“Joynes”) entered
into a City Administrator professional services agreement dated 26 October, 2015 for the term
January 1, 2016 through September 30, 2016;
WHEREAS
, the City wishes to extend the terms of said Agreement to December 31,
2016, on an “upon request” basis;
NOW THEREFORE
, it is mutally agreed that the Professional Services Agreement
between the City and Joynes is hereby extended to December 31, 2016.
In witness whereof, the parties by their signature cause this Agreement to be approved.
William S. Joynes City of Shorewood
____________________________ ________________________________
By: William S. Joynes By: Scott Zerby, Mayor
® 3D
MEETING TYPE
Ity of Shorewood nl Meeting l Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Authorize the Expenditure of Funds for Replacement Air Compressor System,
Piping and Electrical Service for the S.E. Area Water Treatment Facility
Meeting Date: October 10, 2016
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Jean Panchyshyn, City Clerk
Attachments 2016 CIP Excerpt
Policy Consideration: None.
Background / Previous Action: Within the 2016 Capital Improvement Program is budgeted
replacement of the industrial air compressor, air dryer, and piping system, and electrical service
for the S.E. Area Water Treatment Facility. The highlighted CIP has listed a combined amount
for the replacement of the air compressor system ($12,000) and the improvements to the
exterior well building (estimated at $33,000). Currently, staff is seeking approval for
replacement of the air compressor portion of this budgeted item.
This air compressor system supplies air that operates the control valves for the entire water
plant, in addition to providing compressed air for the oxidation process for iron removal.
Staff solicited a design-build proposal from Prehall Electric. Items to be performed, under this
contract are:
• Removal of existing air compressor, regulator assemblies, dryer system and piping which
does not meet current code requirements.
• Design and install piping system to service new 5 hp rotary screw air system, complete
with regulator and air-dryer system.
• Design and installation of the electrical feed to service said compressor system.
Under the design build protocol, the vendor has solicited quotes for various air compressor
systems, with the lowest quote provided by Ingersoll Rand Corporation. The proposed contract
including machinery, freight, piping, electrical revisions and labor equates to $10,247.
Staff Recommendation: Staff is recommending approval of a motion that authorizes the
expenditure of funds for replacement of the air compressor system for the S.E. Area Water
Treatment Facility, in the amount not to exceed $10,247.
Financial or Budget Considerations:The amount proposed meets the amount budgeted as part
of the approved 2016 CIP.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Options:
1. Approve a motion that authorizes the expenditure of funds for replacement of the air
compressor system for the SE Area Water Treatment Facility, in the amount not to exceed
$10,247.
2. Provide Staff with alternative direction.
Recommendation /Action Requested:
1. Staff is recommending Option 1.
Source Project# Priority 2016 2017 2018 2019 2020 Total
403-Equipment Replacement Fund Total 270,500 102,000 149,500 53,000 105,000 680,000
�04-Street Reconstruction Fund
Garden Road LR-16-02 5 42,000 42,000
Gillette Curve LR-16-03 5 35,000 35,000
McKinley Place N&S LR-16-05 5 65,000 65,000
Shady Hills Circle LR-16-06 5 51,000 51,000
Lake Linden Dr-Guardrail LR-16-08 5 30,000 30,000
Excelsior Blvd-Guardrail LR-16-09 5 15,000 15,000
Echo Road LR-17-01 5 71,000 71,000
Howards Point Road LR-17-02 5 180,000 180,000
Kathleen Court LR-17-03 5 22,000 22,000
Oak Ridge Circle LR-17-04 5 29,000 29,000
Riviera Lane LR-17-05 5 371,000 371,000
Shorewood Lane LP-17-06 5 455,000 455,000
Mann Lane LP-18-01 5 444,000 444,000
Maple Street LR-18-02 5 100,000 100,000
Bayswater Road LP-19-01 5 100,000 100,000
Boulder Circle LR-19-02 5 49,000 49,000
Christmas Lane W LR-19-03 5 32,000 32,000
Lilac Lane LR-19-05 5 46,000 46,000
Strawberry Lane&W 62nd LR-19-06 5 1,140,000 1,140,000
Vine Street LR-19-07 5 33,000 33,000
Eureka Road N LR-19-08 5 260,000 260,000
Birch Bluff Road LR-20-01 5 107,000 107,000
Excelsior Blvd LP-20-02 5 19,000 19,000
Seamans Drive LR-20-03 5 629,000 629,000
West Lane LP-20-04 5 32,000 32,000
Street Sign Replacement LR-99-001 2 7,200 7,500 7,800 8,100 8,400 39,000
Maintenance-Bituminous Sealcoating LR-99-100 1 245,000 184,000 238,000 305,000 274,000 1,246,000
404-Street Reconstruction Fund Total 490,200 2,459,500 789,800 833,100 1,069,400 5,642,000
405-MSA Road Reconstruction Fund
Vine Hill Road Intersection Improvements MSA-1701 n1a 200,000 200,000
405-MSA Road Reconstruction Fund 200,000 200,000
Total
406-Trails
Galpin Lake Rd Sidewalk T003 1 1,330,000 1,330,000
Strawberry Lane&W 62nd T007 1 852,000 852,000
406-Trails Total 852,000 1,330,000 2,182,000
601 -Water Fund
Air Compressor-Replace unit 38 038 3 18,000 18,000
Dump Truck-replace unit 72 072 5 85,000 85,000
Utility Truck wtcrane&toolbox replace unit 76 076 5 40,000 40,000
Utility Vehicle-replace unit 77 077 4 27,000 27,000
RadiollSP Communications System W-10-01 1 80,000 80,000
Boulder Bridge Well Controls W-12-03 5 175,000 175,000
ATTACHMENT 1 Thursday,December 10,2015
CIP EXCERPT
-2-
i
I
Source Prgiect# Priority 2016 2017 2018 2019 2020 Total
i
SE Well-Exterior&Compressor W-16-01 3 45,000 45,000
Boulder Bridge Building W-17-01 3 85,000 85,000
Well House Water Meters W-17-02 3 12,000 6,000 12,000 6,000 36,000
SE Well Dehumidifier W-17-03 3 5,000 5,000
Boulder Bridge Well Motor W-18-01 3 45,000 45,000 E
Boulder Bridge Deumidifier W-19-01 3 5,000 5,000
601 -Water Fund Total 367,000 187,000 51,000 17,000 24,000 646,000
j
E
611 -Sauitary Sewer Fund
Sewer Jetter-replace unit 60 060 5 140,000 140,000
Dump Truck-replace unit 72 072 5 85,000 85,000
Utility Truck w/crane&toolbox replace unit 76 076 5 60,000 60,000
f
Lift Station 11 Rehab-20465 Radisson Rd, SS-13-01 3 190,000 190,000
Lift Station 10 Rehab-4773 Lakeway Terrace SS-15-01 3 90,000 90,000
Lift Station 20 Rehab-26550 Noble Road SS-16-01 3 135,000 135,000
Lift Station 7 Rehab-5600 Woodside Road SS-16-02 3 120,000 120,000
Lift Station 18 Rehab-4996 Shady Island Point SS-17-01 3 10,000 10,000
Infiltration and Inflow Reduction SS-99-05 1 70,000 70,000 70,000 70,000 70,000 350,000
611 -Sanitary Sewer Fund Total 460,000 255,000 190,000 205,000 70,000 1,180,000
i
1631 -Stormwater Management Fund
4"pump replace unit 50 050 5 45,000 45,000
I
Galpin Lake Rd Trail Stormwater SS003 1 230,000 230,000
Rivera Lane STM-17-01 4 87,000 87,000
Shorewood Lane S TM-17-02 4 99,000 99,000
Mann Lane STM-18-01 4 105,000 105,000
Maple St STM-18-02 4 24,000 24,000
Eureka Road N STM-19-01 4 452,000 452,000
Strawberry&W 62nd STM-19-02 4 283,000 283,000
Seamans Drive STM-20-01 4 148,000 148,000
631 -Stormwater Management Fund 186,000 359,000 735,000 193,000 1,473,000
Total
GRAND TOTAL 2,277,700 5,093,500 3,075,300 1,862,100 1,581,800 13,890,400
Thursday,December 10,2015
-3-
#3E
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Accept Constructed Improvements and Authorizing Final Payment for the
2015 Water Service Improvement Project, Schedule B – 21986 Bracketts Road
Meeting Date: October 10, 2016
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution, Final Payment Summary
Background: The City awarded the 2015 Water Service Improvement Project, Schedule B – 21986
Bracketts Road, to Widmer Construction October 13, 2015. Schedule B of the 2015 Water Service
Improvement Project included installation of a new water service by means of trenchless construction to
21986 Bracketts Road.
Widmer Construction has completed the scheduled work in general conformance with the Contract
documents and has requested final payment. The City Engineer has determined that the project is
complete and final payment is appropriate.
Widmer Construction will be submitting the Minnesota Form IC-134 Withholdings Affidavit and the
signed request for final payment. Staff will retain payment until the final paperwork is submitted and
found to be in order.
A Resolution Accepting Improvements for the 2015 Water Service Improvement Project, Schedule B –
21986 Bracketts Road, and Authorizing Final Payment is included for Council consideration of approval.
Financial or Budget Considerations: The property owner has petitioned the City to assess this project
and has waived their right to an assessment hearing. Staff will coordinate with the property owner to
establish an assessment rate and repayment period. The bid awarded to Widmer Construction with a
total of $10,924.00 and the final project construction amount is $10,630.00.
The amount remaining for payment with Payment Request No. 1/Final is $10,630.00.
Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting
Improvements for the 2015 Water Service Improvement Project, Schedule B – 21986 Bracketts Road and
Authorizing Final Payment to Widmer Construction in the amount of $10,630.00.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 16-____
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
2015 WATER SERVICE IMPROVEMENT PROJECT
SCHEDULE B – 21986 BRACKETTS ROAD
WHEREAS
, on October 13, 2015, the City of Shorewood entered into a contract with
Widmer Construction Company, the 2015 Water Service Improvement Project, Schedule B –
21986 Bracketts Road; and,
WHEREAS,
the Contractor has completed the project work and has requested City
acceptance of the project and final payment for the work performed and documented to date; and,
WHEREAS,
the City Engineer has made final inspection of the project and recommends
acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and authorizes final
payment to the Contractor, and all warranties shall commence as of the date of substantial
completion, September 30, 2016.
ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD
this 10th
day of October, 2016.
___________________________________
Scott Zerby, Mayor
ATTEST:
_______________________________
Jean Panchyshyn, City Clerk
Owner: City of Shorewood MNDate:October 5, 2016
For Period:09/01/16 to 10/05/16Request No.:1
Contractor: Widmer Construction
PAY VOUCHER
2015 WATER SERVICE IMPROVEMENT PROJECT
SCHEDULE B - 21986 BRACKETS ROAD
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925-14
SUMMARY
1Original Contract Amount$10,630.00
2Work Order - Addition$
3Work Order - Deduction$0.00
4Revised Contract Amount$10,630.00
5Value Completed to Date$10,630.00
6Material on Hand$0.00
7Amount Earned$10,630.00
8Less Retainage0%$0.00
9Subtotal$10,630.00
10Less Amount Paid Previously$0.00
11AMOUNT DUE THIS PAY VOUCHER NO.1$10,630.00
Recommended for Approval by:
WSB & ASSOCIATES, INC.
Project Manager/Engineer
Approved by Contractor:Approved by Owner:
Widmer ConstructionCITY OF SHOREWOOD, MN
Specified Contract Completion Date:Date:
November 30, 2015
K:\02925-140\2016 Water Service\Construction\
Page 1 of 1
PV1 100516VO 1 Cover
PROJECT PAYMENT STATUS
OWNER:CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925-14
CONTRACTOR:WIDMER CONSTRUCTION
WORK ORDERS
No.DateDescriptionAmount
Total Change Orders
$0.00
PAYMENT SUMMARY
CurrentTotalTotal Amount
No.FromToPaymentRetainageEarned
1 - Schedule B09/01/1610/05/16$10,630.00$0.00$10,630.00
Material on Hand
$0.00
Total Payment to Date$10,630.00Original Contract$10,630.00
Total Retainage to Date$0.00Work Orders$0.00
Total Amount Earned to Date$10,630.00Revised Contract$10,630.00
K:\02925-140\2016 Water Service\Construction\
PV1 100516VO 1 Summary
Voucher Detail List
Project Info.
By: WIDMER CONSTRUCTION, LLC
2015 Water Service Improvement ProjectOctober 5, 2016
Date:
City of Shorewood
WSB Project No. 2925-141
Voucher:
ContractCompleted This MonthTotal To Date
LineUnitQuantityUnit PriceTotal $QuantityTotal $QuantityTotal $
No.Description
Schedule B - 21986 BRACKETTS ROAD WATER SERVICE IMPROVEMENTS
$4,000.00$4,000.00
7MOBILIZATIONLUMP SUM1$4,000.00$4,000.0011
$1,160.50$1,160.50
81" CURB STOP AND BOXEACH1$1,160.50$1,160.5011
$1,063.50$1,063.50
91" CORPORATION STOPEACH1$1,063.50$1,063.5011
$500.00$500.00
10TRAFFIC CONTROLLUMP SUM1$500.00$500.0011
$350.00$350.00
11SODDING, TYPE LAWNLF50$7.00$350.005050
$256.00$256.00
12YARDS OF CLASS 5YARDS0$32.00$0.0088
$3,300.00$3,300.00
131" TYPE K COPPER PIPELF70$55.00$3,850.006060
Schedule B Total - 21986 BRACKETTS ROAD WATER SERVICE IMPROVEMENTS$10,924.00
$10,630.00$10,630.00
#9A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Proposal for Professional Services- Lilac Lane Drainage Study
Meeting Date: October 10, 2016
Prepared by: Paul Hornby, City Engineer
Reviewed by:
Attachments Proposal for Professional Services from WSB and Associates
Policy Consideration: Should the City Council enter into a contract with WSB and Associates, Inc. to
prepare a drainage study for Lilac Lane?
Background: The City Council requested consultant staff prepare a scope of services and professional
services proposal to review drainage concerns at 21710 Lilac Lane.
WSB has prepared a scope of services with tasks for the project that include project management,
development of a stormwater model to evaluate existing conditions for the design a long term solution,
and preparation of a preliminary drainage review and feasibility level drainage design.The total fee is
estimated at an hourly cost reimbursable basis in the amount of$8,300.
Council should be aware that many of the City roadways are rural, meaning the stormwater flows over
the surface through ditches and culverts. There may be many drainage situations that are similar to this
drainage concern throughout the City.
Lilac Lane is on the current Pavement Management Plan schedule for a mill and overlay in 2019.
Financial Considerations: At this time,the City budget does not provide dedicated funding for this
drainage item. Professional consultant services to prepare a letter style feasibility study of the drainage
issue is estimated to be$8,300.
The City of Chanhassen will be interested in the results of the drainage study and may consider funding
pending the issue and remedy. The property owner has also indicated a willingness to provide funding
toward a drainage improvement.
Options:
1. Accept the proposal, as presented.
2. Take no action on the proposal and provide staff with alternative direction.
Recommendation:
Staff is recommending consider the professional services proposal and consider a motion to accept the
professional services proposal and authorize WSB to prepare a letter feasibility study as proposed.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
• � � _. - y f o
1 - # 16
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WSB
477 Temperance Street I St. Paul,MN 55101 1 (651)286-8450
September 22, 2016
Honorable Mayor and Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Proposal for Feasibility Letter/Preliminary Design Services
Lilac Lane Drainage Study
City of Shorewood (WSB#2925-140)
Honorable Mayor and Council Members:
WSB &Associates, Inc. is pleased to provide you with our proposal for the preparation of a Feasibility
Letter and Preliminary Design for the Lilac Lane Drainage Study.
Proiect Understanding
The City Council requested a scope of services for the Lilac Lane Drainage Study on September 8, 2016
due to concerns raised by the property owner at 21710 Lilac Lane.The property currently experiences
drainage down and across the driveway resulting in erosion of the driveway.The elevation of the house
pad ranges from 6 to 12 feet lower than the roadway and there are currently no storm sewer facilities
on Lilac Lane to handle drainage.
The proposed scope of services includes the following:
• Review of existing conditions of the drainage area tributary to Lilac Lane.
• Develop a stormwater model to provide a detailed drainage analysis along with hydraulic
modeling for designing a long term solution to remedy the issue.
Proposed Services
• Project management and coordination/meetings with City staff and the City Council.
• Meeting with property owner to share our evaluation and identify concerns.
• Collect background information and current conditions.
• Develop drainage area map based on available Lidar/contour data.
• Develop Stormwater model to evaluate existing conditions.
• Develop hydraulic model for design of long term solution.
• Prepare letter feasibility report summarizing existing conditions, possible improvements, and
cost estimates.
• Prepare preliminary drainage review and feasibility level drainage design.
• Prepare a preliminary project schedule.
• Identify necessary permitting required.
Building a legacy—your legacy.
Equal Opportunity Employer I wsbeng.com
K:\02925-140\Admin\Dots\Lilac Lane Drainage\Professional Services Proposal-Lilac Drainage Study.docx
Lilac Lane— Feasibility Proposal
September 22, 2016
Page 2
We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee
schedule at an hourly basis. The estimated fees for Preliminary Design/Feasibility Report Preparation is
$8,300.
Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this
proposal is acceptable, please execute the signature block below and return as our authorization to
proceed.
Please do not hesitate to contact me at 651-286-8453 if you have any questions.
Sincerely,
WSB&Associates, Inc.
Paul Hornby, P.E.
Associate
PROPOSAL FOR:
Preliminary Design/Feasibility Letter Preparation Services— Lilac Lane Drainage Study.
ACCEPTED BY:
City of Shorewood, MN
Name
Title
Date
K:\02925-140\Admin\Dots\Lilac Lane Drainage\Professional Services Proposal-Lilac Drainage Study.docx
9D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Power Washing the Exterior of the
Title / Subject: Award of Contract to Alternate Contractor for
East Water Tower.
Meeting Date: October 10, 2016
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Jean Panchyshyn, City Clerk
May 31, 2016
Attachments Memo to City Council dated
Policy Consideration: None
Background: On May 31, 2016, the Shorewood City Council awarded a contract t
power wash the exterior of the East water tower, located near TH 7 and Old Market Road.
The City Council may recall that KLM Engineering has performed many engineerin
including structural reviews, tower construction inspection, and
inspection. To date, KLM has performed very well for the City.
During discussions of up and coming projects with representatives of
the City was seeking quotes for power washing of the East water tower. Representatives of KLM
informed staff that they now provide those services, via a subcontractor relationship. Having utilized
KLM in many other capacities, this appeared to be acceptable. Staff checked references on the
subcontractor (Badger Inspections, LLC) and found them to be acceptable. Theieven
included the tower at City of Tonka Bay. Therefore, staff provided a recommendation to Council for
award of contract, in the amount of $5,200, as shown in Attachme
Since that time, staff has made contact with KLM Engineering on , to determine the
date the East Tower would be washed. Each time we made contact, the
Inspections, LLC) provided a revised date to commence work. After three ti
opted to make contact with the alternate firm that provided the te previously, and inquire if they
would be willing to take over this contract, due to lack of perf
originally awarded the contract. This contractor was very responsive and stated that they would
attempt to wash the tower this year, if weather permitted. If weather does become a factor for delay,
the contractor will perform the work in the spring of 2017.
Thus, staff has contacted KLM Engineering and put them on notice
contract, due to lack of performance. This will be followed with writ
Water Tower Clean and Coat, Inc., in
Staff is therefore recommending that the alternate contractor,
the amount of $5,325 be award to Water Tower Clean and Coat, Inc.
Financial or Budget Considerations: This expenditure is a planned expenditure within the Citys
municipal water fund.
Mission Statement: The City of Shorewood is committed to providing residents qualitpublic services, a
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi 0 ¦¤ 1
Action Requested: A pprove a motion canceling the contract with KLM Engineering, andthe
alternate contractor of Water Tower Clean and Coat, Inc. for the power washing of the East Water
$5,325.
Tower, in the amount of
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Accept Quote for Power Washing the Exterior of the East Water Tower.
Meeting Date: May 31, 2016
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Jean Panchyshyn, City Clerk
Attachments Proposal By KLM Engineering
Policy Consideration: Should the City award a contract to power wash the East Water To
located at 5500 Old Market Road?
Background / Previous Action: Staff has included, as part of the Citys Municipal Water Fund
Budget, funds for power washing the water tower located at the intersection of Old Market
Road and State Trunk Highway 7.
Quotes were solicited from two firms, with results shown in Table 1 below.
Firm Amount of Quote
KLM Engineering $ 5,200
Water Tower Clean and Coat, Inc. $ 5,325
Table 1
Staff Recommendation
Staff is recommending that the award of quote for power washing the exterior of the Ea
Water Tower be awarded to KLM and Associates, Inc.
Financial or Budget Considerations: This project is a planned project within the maintenance
budget of the Municipal Water Fund.
Options:
1. Award the quote to KLM Engineering, Inc.
2. Provide Staff with alternative direction.
Recommendation / Action Requested:
1. Staff is recommending Option 1.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustaid financial
management through effective, efficient, and visionary leadershi 0 ¦¤ 1
ATTACHMENT 1
#9C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Resolution Accepting and Approving the Grant Agreement between the City of
Shorewood and the Metropolitan Council of Environmental Services for the
Improvement of Publically Owned Infrastructure
Meeting Date: October 10, 2016
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution
Background: As part of an effort to reduce the amount of inflow and infiltration to the Metropolitan
Council of Environmental Services (MCES) metropolitan sanitary sewer disposal system, The Minnesota
Legislature has appropriated $2,000,000 for a grant program to be administered by the MCES for the
purpose of providing grants to municipalities for capital improvements to public municipal wastewater
collection systems.
In 2014, the City of Shorewood submitted an application to the MCES requesting grant funding for
improvements to the publically owned sanitary sewer system to reduce inflow and infiltration.
The MCES has determined to contribute one-half of the actual amount of eligible expenses during the
grant activity period up to an estimated Preliminary Minimum Allocation (PMA) of $25,000. In addition
to the PMA an additional Final Reimbursement Amount (FRA) will be allocated proportionally to grant
participants, determined based on eligible project expenses submitted and available remaining grant
program funds.
The City of Shorewood has incurred eligible expenses while completing the Sunnyvale Lane Street and
Utility Improvements (14-01) and the Star Lane and Star Circle Street and Utility Improvement (14-11)
Projects. Documentation from these projects as well as this proposed resolution will be submitted to
the MCES as part of the reimbursement process.
Financial or Budget Considerations: Reimbursements will be processed by the MCES upon receipt of
the signed agreements in November and December.
Options: Staff recommends Council consider the following actions:
1.Approve the resolution accepting and approving the grant agreement between the City of
Shorewood and the Metropolitan Council of Environmental Services.
2.Reject the resolution.
3.Take no action on this item at this time.
Recommendation / Action Requested: Staff recommends the City Council approve the attached
resolution “Accepting and Approving the Grant Agreement between the City of Shorewood and the
Metropolitan Council of Environmental Services for the Improvement of Publically Owned
Infrastructure”.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 16-_____
A RESOLUTION ACCEPTING BID AND APPROVING THE GRANT AGREEMENT
BETWEEN THE CITY OF SHOREWOOD AND THE
METROPOLITAN COUNCIL OF ENVIRONMENTAL SERVICES FOR THE
IMPROVEMENT OF PUBLICALLY OWNED INFRASTRUCTURE
(MCES Agreement #SG_________)
WHEREAS
, the Minnesota Legislature has appropriated to the Metropolitan Council of
Environmental Services (MCES) in the 2014 State Bonding Bill, $2,000,000 for a grant program
to be administered by the MCES for the purpose of providing grants to municipalities for capital
improvements to public municipal wastewater collection systems to reduce the amount of inflow
and infiltration to the MCES metropolitan sanitary sewer disposal system (I/I Municipal Grant
Program).
WHEREAS,
the MCES has identified the City of Shorewood as a contributor of
excessive inflow and infiltration to the MCES metropolitan sanitary sewer disposal system and
thus an eligible applicant for grant funds under the I/I Municipal Grant Program.
WHEREAS,
grant monies will be awarded to pre-approved municipalities for a pre-
determined amount up to 50% of eligible improvements completed between May 20, 2014 and
October 30, 2016.
WHEREAS,
the City of Shorewood has submitted an application to the Metropolitan
Council of Environmental Services (MCES) for grant funding for improvements to the publically
owned sanitary sewer system to reduce inflow and infiltration; and
WHEREAS,
the MCES has determined to contribute one-half of the actual amount of
eligible expenses during the grant activity period up to an estimated Preliminary Minimum
Allocation (PMA) of $25,000. In addition to the PMA an additional Final Reimbursement
Amount (FRA) will be allocated proportionally to grant participants, determined based on eligible
project expenses submitted and available remaining grant program funds.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
1. That the City of Shorewood has budgeted and completed the City’s portion of the
improvements as set forth in the agreement; and
2. That the City Council agrees to accept and approve the Grant Agreement between
the City of Shorewood and the Metropolitan Council of Environmental Services; and
3. That the City Council hereby authorizes the Mayor and the City Clerk to execute
said Agreement for and on behalf of the City of Shorewood.
th
ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD
this 10
day of October, 2016.
___________________________________
Scott Zerby, Mayor
ATTEST:
_______________________________
Jean Panchyshyn, City Clerk
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
-� Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us
L111
Re: Trail Schedule Update — Galpin Lake Road and Smithtown Road (East)
Prepared by Paul Hornby and Brad Nielsen
Galpin Lake Road Walkway Schedule — PROJECT IS POSTPONED —
Neighborhood post -bid meeting
10/30/14
City Application for Federal Funding submitted through Metropolitan Council
City possession of easements /letter of compliance
2
Planning Commission recommendation to Council re trail segment for following year
Groundbreaking Ceremony
Q
Council authorizes preparation of survey and Feasibility Report
Begin Construction
Q
Survey (30 days) — May
Construction substantially complete — Phase 1 Construction
Q
Feasibility Report (30 days) — June
Construction substantially complete — Phase 2 Construction
Q
Planning Commission review of feasibility report and trail walk — July
Ribbon Cutting Ceremony
Q
Planning Commission recommendation to Council re Feasibility Report
Restoration complete
Q
Council approves Feasibility Report
Q
Planning Commission holds Neighborhood Meeting (Open House)
Q
Council award of land acquisition services and authorizes preparation of Plans and Specifications
Q
Preparation of Plans and Specifications (90 days)
■ 95% Complete submittal to MnDOT
7/01/14
■ MnDOT Review Complete
7/31/14
■ CC Authorization to Advertise for bids
6/23/14
■ Open Bids
8/19/14
■ CC consideration of Award
8/25/14
0 Land Acquisition Process (start approx. mid -way through plans and specs)
• Land Acquisition process not required due to design modifications
• Individual temporary easements or rights of entry maybe required
• Reduces project schedule
Q
Neighborhood post -bid meeting
10/30/14
❑
City possession of easements /letter of compliance
N/A
❑
Groundbreaking Ceremony
TBD
❑
Begin Construction
TBD
❑
Construction substantially complete — Phase 1 Construction
TBD
❑
Construction substantially complete — Phase 2 Construction
TBD
❑
Ribbon Cutting Ceremony
TBD
11
Restoration complete
TBD
Trail Schedule Update Galpin Lake Road and Smithtown Road (East) Page 2
Smithtown Road East (LRT Trail to Country Club Road) Walkway Schedule
Land Acquisition Process (start approx. mid -way through plans and specs)
Q
Planning Commission recommendation to Council re trail segment for following year
6/03/14
Q
Council authorizes preparation of survey and Feasibility Report
6/23/14
Q
Survey (30 days) — (In Process) 7/14/14
— 9/10/14
Q
Feasibility Report (30 days) — 8/18/14
- 10/10/14
Q
Planning Commission review of feasibility report and trail walk
10/21/14
Q
Planning Commission recommendation to Council re Feasibility Report
10/21/14
Q
Council approves Feasibility Report
10/27/14
Q
Planning Commission holds Neighborhood Meeting (Open House)
10/30/14
Q
Council award of land acquisition services and authorizes preparation of Plans
12/08/14
and Specifications
3/23/15
Q
Preparation of Plans and Specifications (90 -120 days) (99% complete) 12/11/14
- 5131115
Q
Land Acquisition Process (start approx. mid -way through plans and specs)
2/1/15 - 8/31/15
• Complete parcel descriptions and legal descriptions
• Review proposed easements with staff/attorney
• Letters to property owners regarding survey staking
• Field stake proposed easements for Appraiser /RW Agent
• Easement viewing — parcel owner and RW Agent on -site
• Appraisal information
• Appraisal review
• Council considers resolution to authorize staff to make offers and eminent domain schedule
• Prepare and deliver offers to parcel owners
Begin eminent domain action
3/23/15
Q
Neighborhood informational meeting (Open House)
6/03/15
Q
Council approves Plans and Specifications and authorizes ad for Bids
7/13/15
Q
Receive bids for construction
8/21/15
Q
City possession of easements /letter of compliance
8/24/15
Q
Council awards Construction Contract
8/24/15
Q
Neighborhood preconstruction meeting
9/09/15
Q
Groundbreaking Ceremony
9/14/15
Q
Begin Construction
4/21/16
■ Contractor completed tree removal
2/24/16
❑
Construction substantially complete
9/02/16
❑
Ribbon Cutting Ceremony
9/12/16
❑
Restoration complete
9/23/16
MEMORANDUM
Date: October 10, 2016
To: Mayor Zerby
Council Members
From: Bruce DeJong, Finance Director
Re: August, 2016 General Fund Monthly Budget Report
The 2016 General Fund continues to track about where we would expect. Now is the time of
year when we can begin to see trends in revenue or expenditure variances.
Revenues are higher than 2015 in total. Permits are running at about the same as last year's pace
and will likely stay above as the Minnetonka Country Club property is developed.
Intergovernmental receipts are higher because of a $34,000 payment from Minnehaha Creek
Watershed District for the Christmas Lake inspection program. Those funds were immediately
paid over to Christmas Lake Homeowners Association which has driven up expenses in the
Council - Other Services line item. Misc. Revenues are also high because of the payment for the
tax forfeit parcel on Howard's Point Road of approximately $51,000. Fines & Forfeits is lower
than last year. The fine revenues have generally been lower each month, so we will likely be
under the budget in that area. Please remember that the city receives its primary revenues from
property taxes which the first half are distributed in July.
Expenditures are a little lower than 2015. Part of that is driven by minor timing differences as to
when payments are made. The difference is not an amount that would raise concern at this point
in the year.
Council — Other Services and Charges are higher because of the payment to the Christmas Lake
Association.
Administration -- Other Services and Charges are higher because we are actually paying for Mr.
Joynes services here as a contract rather than in the Personal Services budget where Council had
planned for a full -time administrator.
Park Maintenance — Personal Services are higher because more time has been coded here rather
than in the Public Works Service. This is not a problem for the overall General Fund budget
because total salaries are still below budget.
Please contact me if you have any questions.
Attachment: August Budget Spreadsheet
General Ledger
Revenue and Expense vs Budget
Through August 30, 2016
% Collected
One Year
Description
Budget
Period Amt
YTD Budget
% Expended
Prior Actual
General Fund Revenues
Taxes
$
5,079,408.00
$
2,553,329.26
$
3,386,272.00
50.27%
$ 2,526,030.04
Licenses & Permits
$
169,180.00
$
144,923.47
$
112,786.67
85.66%
$ 145,05797
Intergovernmental
$
90,751.00
$
126,841.36
$
60,500.67
139.77%
$ 98,740.19
Charges for Service
$
42,200.00
$
31,101.59
$
28,133.33
73.70%
$ 38,000.57
Fines & Forfeits
$
60,000.00
$
22,906.90
$
40,000.00
38.18%
$ 39,046.01
Mise Revenues
$
210,400.00
$
167,925.82
$
140,266.67
79.81%
$ 137,619.63
Other Financing Sources
$
25,000.00
$
-
$
16,666.67
0.00%
$ -
General Fund
$
5,676,939.0
$
3,047,028.40
$
3,784,626.00
53.67%
$ 2,984,494.41
General Fund Expenditures
Council
Personal Services
$
22,600.00
$
14,783.60
$
15,066.67
65.41%
$ 14,783.60
Supplies
$
2,000.00
$
84190
$
1,333.33
42.10%
$ 1,221.47
Other Services and Charges
$
133,500.00
$
75,191.59
$
89,000.00
56.32%
$ 39,197.54
Other Financing Use
$
70,000.00
$
-
$
46,666.67
129.74%
$
Council
$
228,100.00
$
90,817.09
$
152,066.67
39.81%
$ 55,202.61
Administraton
Personal Services
$
414,154.00
$
1.58,273.96
$
276,102.67
38.22%
$ 159,461.76
Supplies
$
20,900.00
$
10,045.45
$
13,933.33
48.06%
$ 8,664.74
Other Services and Charges
$
42,550.00
$
95,413.97
$
28,366.67
224.24%
$ 85,272.52
Administraton
$
477,604.00
$
263,733.38
$
318,402.67
55.22%
$ 253,399.02
Finance
Personal Services
$
142,273.00
$
95,870.64
$
94,848.67
67.38%
$ 92,635.11
Supplies
$
14,600.00
$
15,050.10
$
9,733.33
103.08%
$ 14,643.27
Other Services and Charges
$
15,900.00
$
16,349.57
$
10,600.00
102.83%
$ 18,126.50
Finance
$
172,773.00
$
127,270.31
$
115,182.00
73.66%
$ 125,404.88
Professional Services
$
Other Services and Charges
$
226,400.00
$
126,106.00
$
150,933.33
55.70%
$ 164,624.61
Professional Services
$
226,400.00
S
126,106.00
$
150,933.33
55.70%
$ 164,624.61
Planning
Personal Services
$
178,797.00
$
121,079.27
$
119,198.00
67.72%
$ 119,37190
Supplies
$
300.00
$
406.74
$
200.00
135.58%
$ 423.33
Other Services and Charges
$
12,000.00
$
8,380.50
$
8,000.00
69.84%
$ 15,806.69
Planning
$
191,097.00
$
129,866.51
$
127,398.00
67.96%
$ 135,601.92
Municipal Buildings
Supplies
$
21,300.00
$
5,397.91
$
14,200.00
25.34%
$ 37,891.73
Other Services and Charges
$
174,800.00
$
131,214.24
$
116,533.33
75.07%
$ 89,184.41
Other Financing Use
$
104,313.00
$
69,542.00
0.00%
$ -
Municipal Buildings
$
300,413.00
$
136,612.15
$
200,275.33
45.47%
$ 127,076.14
% Collected
One Year
Description
Budget
Period Amt
Y'I'D Budget
% Expended
Prior Actual
Police Protection
Supplies
$
-
$ 2,086.25
$ -
$ -
Other Services and Charges
$
1,106,165.00
$ 738,676.92
$ 737,443.33
66.78%
$ 806,739.76
Capital Outlay
$
230,000.00
$ 160,749.00
$ 153,33333
69.89%
$ 168,885.00
Debt Service
$
-
$ -
$ -
$ -
Police Protection
$
1,336,165.00
$ 901,512.17
$ 890,776.67
67.47%
$ 975,624.76
Tire Protection
Other Services and Charges
$
369,714.00
$ 276,330.32
$ 246,476.00
74.74%
$ 270,503.47
Capital Outlay
$
270,620.00
$ 202,965.15
$ 180,413.33
75.00%
$ 207,117.06
Fire Protection
$
640,334.00
$ 479,295.47
$ 426,889.33
74.85%
$ 477,620.53
Protective Inspections
Personal Services
$
126,299.00
$ 87,621.82
$ 84,199.33
69.38 %
$ 81,311.35
Supplies
$
200.00
$ 245.00
S 13133
12150%
$ 72.95
Other Services and Charges
$
8,050.00
$ 3,739.97
$ 5,366.67
46.46%
$ 3,431.13
Protective Inspections
$
134,549.00
$ 91,606.79
$ 89,699.33
68.08%
$ 84,815.43
City Engineer
Other Services and Charges
$
89,725.00
$ 52,429.50
$ 59,816.67
58.43%
$ 36,779.50
City Engineer
$
89,725.00
$ 52,429.50
$ 59,816.67
58.43%
$ 36,779.50
Public Works Service
Personal Services
$
516,365.00
$ 226,333.27
$ 344,243.33
43.83%
$ 246,288.38
Supplies
$
163,000.00
$ 88,323.46
$ 108,666.67
54.19%
$ 57,578.22
Other Services and Charges
$
131,100.00
S 66,643.58
$ 87,400.00
50.83%
$ 63,14148
Other Financing Use
$
860,000.00
$ -
$ 573,333.33
0.00%
$ -
Public Works Service
$
1,670,465.00
$ 381,300.31
$ 1,113,643.33
22.83%
$ 367,010.08
lee & Snow Removal
Personal Services
$
61,465.00
$ 18,700.95
$ 40,976.67
30.43%
$ 17,234.69
Supplies
$
44,000.00
$ 4,179.18
$ 29,333.33
9.50%
$ 15,589.91
Other Services and Charges
$
-
$ -
$ -
$ -
Iee & Snow Removal
$
t05,465.00
$ 22,880.13
$ 70,310.00
21.69%
$ 32,824.60
Park Maintenance
Personal Services
$
115,022.00
$ 108,724.38
$ 76,681.33
94.52%
$ 101,43144
Supplies
$
23,300.00
$ 12,992.19
S 15,533.33
55.76%
$ 5,778.05
Other Services and Charges
$
40,500.00
$ 19,139.21
$ 27,000.00
47.26%
$ 26,311.27
Park Maintenance
$
178,822.00
$ 140,855.78
$ 119,214.67
78.77%
$ 133,522.76
Recreation
Personal Services
$
41,575.00
$ 27,011.32
$ 27,716.67
64.97%
$ 32,548.69
Supplies
$
7,700.00
$ 1,698.90
$ 5,133.33
22.06%
$ 5,279.43
Other Services and Charges
$
13,900.00
$ 6,698.38
$ 9,266.67
48.19%
$ 2,667.56
Other Financing Use
$
42,000.00
$ -
$ 28,000.00
0.00%
$ -
Recreation
$
105,175.00
$ 35,408.60
$ 70,116.67
33.67%
$ 40,495.68
General Fund
$
5,857,087.00
$ 2,979,694.19
$ 3,904,724.67
50.87%
S 3,010,002.52
Revenue Total
$
5,676,939.00
S 3,047,028.40
$ 3,784,626.00
$ 2,984,494.41
Expense Total
$
5,857,087.00
S 2,979,694.19
$ 3,904,724.67
S 3,010,002.52
Net Income /(Loss)
$
(180,148.00)
$ 67,334.21
$ (120,098.67)
S (25,508.11)