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02-28-17 Park Comm Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, FEBRUARY 28, 2017 7:00 P.M. AGENDA 1. CONVENE PARK COMMISSION MEETING A. Roll Call Mangold (Jan)____ Vassar ____ Kobs(Feb)_____ Rock_____ Barr(Mar)_____ B. Review Agenda 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of January 10, 2017 – (Att.-#2A) 3. MATTERS FROM THE FLOOR 4. LACROSSE REPRESENTATIVE (Proposed Practice Wall)-(Att.-#4) 5. BADGER PARK - (Att.-#5) A. Playground Equipment B. Tennis Court C. Review Concept 1.5 6. SOUTH SHORE COMMUNITY PARK - PARKING LOT/PICKLEBALL -(Att.-#6) 7. SUMMER PROGRAMS - (Att.-#7) 8. DETERMINE CHAIR AND VICE-CHAIR - (Att.-#8) 9. DETERMINE LIAISONS FOR COUNCIL MEETINGS - (Att.-#9) 10. NEW BUSINESS 11. STAFF AND LIAISON REPORTS/UPDATES (Staff reports and updates are not meant for discussion. Discussion items will be listed as part of new or old business.) A. City Council B. Staff 12. ADJOURN Liaison for City Council Meeting on March 13 is Commissioner 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, JANUARY 10, 2017 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Kobs, Rock, and BarrCity Council Liaison Labadie; City Administrator Lerud; City Planner Nielsen Absent: None B. Review Agenda Rock moved to approve the agenda as written. Barr seconded the motion. Motion carried 5-0. City Administrator Lerud introduced himself and looked forward to working with the Park Commission in the future. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of November 22, 2016 Kobs moved to approve the minutes of the November 22, 2016 meeting as written. Vassar seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. UPDATE ON ARCTIC FEVER Sue Davis gave a short history of the Arctic Fever event. The event has grown from a half day event in a couple parks to a 4-day, 3-city extravaganza. She encouraged the Commissioners to attend as many events as possible this weekend. She thanked them for their event funding. Nielsen thanked Davis for creating the event. 5. BADGER PARK – NEXT STEP Mangold stated the turf was completed this year. Nielsen stated the lacrosse league would like to see bleachers added as well as a practice wall which they would fund. Mangold asked if there were any open items at the park. Nielsen stated we are holding back three percent to repair bald spots and complete training on maintenance. PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 2 OF In response to a question from Mangold, Nielsen discussed the phasing of the park construction. He stated the turf field has been completed, and the parking lot will be completed this year. A third phase would be contingent upon the country club property continuing to develop. It is hoped the main parking lot from city hall to the community center could be incorporated into the parking lot construction. Vassar asked what the status was on the trail construction at the south end of the lacrosse field. Nielsen stated it is tight space-wise, but the plan would be to complete the trail. Barr asked if the main trail would be paved, and Nielsen responded it would. Vassar asked if it would make sense to wait on the trails if there was a funding concern. Nielsen stated if there is any way to construct them with the parking lot, they should be constructed. In response to a question from Rock, Nielsen discussed the box culvert and bridge construction. Mangold asked how the utility construction fit into the parking lot construction. Nielsen stated it will be constructed as planned. Mangold discussed his concerns about being able to fund the plan. Nielsen stated the Finance Director told him the CIP would be exhausted to pay for this project. He discussed future funding opportunities. Nielsen stated we need to start looking at the park amenities and scale down the shelter to begin with. We need to talk seriously about whether bathrooms would be constructed. He stated phase two could go on for several years. Mangold asked for feedback on where to go from here and whether to move forward in pieces, with a serious plan. Rock agreed and stated more detailed information is needed. If we lack money, then we scale down the plan. Nielsen stated this plan has been approved by the City Council who stated the work will be done when the funding is available. He stated it would make sense to get the plans and specifications done now. We won’t know how much it costs until the bids come in. Mangold suggested talking about what we want in the park, then going to the City Council to tell them why we want it. He stated he wanted to make sure we didn’t lose our focus. There needs to be a focus on where we are going. He stated we need to get the numbers for the parking lot as soon as possible. Rock suggested estimates be sought for parking and other park improvements. Nielsen stated the majority of the grading has already been done although there may be some trenching needed for utilities if bathrooms are added. Nielsen stated he would like the Park Commission to make a recommendation to the City Council to move forward with plans and specifications for the parking lot on concept 1.5. Mangold moved, Barr seconded to recommend the City Council order the preparation of plans and specifications for the parking lot in concept 1.5. Motion carried 5-0. PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 3 OF Mangold discussed the kind of playground to put in Badger Park. Nielsen noted this plan has two kinds of equipment. He stated there had been talk about a combined set that will suit many age groups and having vendors come in. Barr suggested that be done as soon as possible. Nielsen stated it will be on the agenda in February. Mangold discussed tennis court construction. Nielsen stated staff could also begin pursuing grant opportunities. 6. DISCUSS 2017 WORK PROGRAM Nielsen stated it won’t be possible to use the existing pavement at the skate park for pickle ball at this point. Mangold stated the work plan for staff needs to be added back in the list. Nielsen stated he would like a recommendation to City Council to request the grading of Freeman Park parking lot for the hockey rink so there can be skating next year. Rock moved, Kobs seconded, to recommend the City Council direct Public Works to add the grading of the parking lot at Freeman Park for the future hockey rink on their work schedule before September 1 or get a contractor to complete the work before the snow season. 7. DETERMINE LIAISONS FOR COUNCIL MEETINGS Commissioners discussed the Park Commission liaison schedule and set the following: January 23 – Mangold February 27 – Kobs March 27 – Barr 8. NEW BUSINESS None 9. STAFF AND LIAISON REPORTS/UPDATES A. City Council Labadie updated the Commission on recent City Council activities and the possible annexation of a portion of property in Excelsior where Excelsior Grill was located. B. Staff Nielsen stated the skate park ramps will be removed. 10. ADJOURN PARK COMMISSION MINUTES TUESDAY, January 10, 2017 4 PAGE 4 OF Vassar moved, Kobs seconded, to adjourn the Park Commission Meeting of January 10, 2017 at 8:20 p.m. Motion carried 5-0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder #4 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 24 February 2017 RE: Badger Park – Request for Lacrosse Practice Wall FILE NO.: Parks (Badger) Representatives of Minnetonka Lacrosse have requested permission to construct a lacrosse practice wall along the westerly edge of the new lacrosse practice field in Badger Park (see Exhibit A, attached). Exhibit B is a photo similar to what they propose to build, except that they propose a single wall, 10 feet high by 20 feet long. The wall(s) in the photo are located in a facility in Hopkins. Presumably, Lacrosse will pay for the cost of constructing the wall. While we don’t wish to add unnecessary expense to the project, if approved the City should strongly consider requiring some sort of decorative block, such as exposed aggregate. Further, landscaping (e.g. three spruce trees) should be required on the west side of the wall to soften the visual presence. Finally - again if approved - Lacrosse should be aware that soil conditions in the proposed location are suspect. Consequently, footings or pilings will have to be designed to support the structure. Lacrosse representatives will appear at Tuesday night’s meeting to present their proposal and answer question. While they are here, they would also like to discuss the possibility of constructing bleachers for both sides of the play field. If the Commission has questions it would be useful to get them in advance of the meeting. Feel free to call or email. Cc: Mayor and City Council Greg Lerud Paul Hornby Larry Brown Tim Keane Lance Nelson #5 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park Coordinator/Administrative Assistant Date: February 24, 2017 Re: Agenda Item 5– Badger Park Staff has had conversation with two different vendors regarding the playground equipment for Badger Park. Both vendors have stated that the Park Commission should determine the price range they have to work with and what type of playground equipment you would like to see installed. Once this has been established the vendors have both said they would be happy to come out and talk to the Park Commissioners and answer any questions. Enclosed is a catalog from one of the vendors. Please look it over and at Tuesday night's meeting the Park Commission can discuss and review the variety of options there is. The tennis courts at Badger Park are on the CIP for 2018. The last time the courts were resurfaced staff was informed that the courts could not be resurfaced again due to the cracks in the court. Staff is looking for direction from the commission to see if they want to go forward in 2018 to replace the courts. If so, staff will start to look into grants replacing tennis courts. The 1.5 concept map is attached to item 4. This map will be used to review the Badger Park concept. #6 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us MEMORANDUM TO: Park Commission FROM: Brad Nielsen DATE: 24 February 2017 RE: Skate Park - Pickle Ball Courts FILE NO.: Parks (South Shore Community Park) At the Park Commission’s recommendation, the City Council budgeted $50,000 for this year to construct pickle ball courts at the South Shore Community Park (Skate Park). We have received a proposal (see attached) from Plehal Blacktopping, LLC, a company that works with our tennis court vendor (Dermco- Levine) to level off and surface an 80’ x 80’ area in the park for use as 2-3 pickle ball courts. We are awaiting a quote from Dakota Fence for the perimeter fencing. Although we asked for prices on standard galvanized and black vinyl coated fencing, staff strongly suggests the black vinyl so as to match the community garden fencing. Cc: Mayor and City Council Greg Lerud Larry Brown #7 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park and Rec/Admin. Ass’t. Reviewed By: Brad Nielsen – Planning Director Date: February 23, 2017 Re: Update on Summer Activities A majority of the summer park programs have been set up. Attached is a listing of the programs that will be taking place this upcoming summer. The one event that has not been booked yet, is Movie in the Park. Last year, Movie in the Park took place at Freeman Park (which was the first year at this location). The turnout for the movie was very low (40-50 people). Attendance in the past was around 100. We have shown current/just released movies, such as Big Hero 6, Frozen, Big Miracle, and last year we showed an older movie, Aladdin. Not sure if attendance was low because of the location or movie. The movie date was the same as in the past, in September on Friday evening. The cost of movie in the park is around $1,650 (for rental of the screen, license and movie). Staff would like to know if the Park Commission would like to proceed with movie in the park and see how attendance is after holding it at Freeman for a second year or not have movie in the park. After discussion please advise how staff should proceed with movie in the park. 2017 SUMMER ACTVITIES Freeman – 6000 Eureka Road Minnesota Zoomobile – Friday, June 16th at 11:00. No registration is required. All ages. The Minnesota Zoo will bring a variety of animals. The show runs about 45 minutes. Kite Making - Friday, June 30 from 10:00-Noon, Ages 7-11. Registration is required. Maximum number is 12. Learn to make a 28” tall x 35” wide sled kite. You will also learn safety tips on flying kites. Register on line. Bell Museum - Honey Bees and Pollination - Friday, July 21 from 10-Noon, Ages K-8 grade. Registration is required. Maximum number is 30. Honey bees program (focus on honey bees, their life cycles, social behaviors, and beekeeping) with a pollination program (why is pollination important for plants, how does it work, flower dissection, how does pollination affect our lives?). Geocaching– Friday, July 28 from 10:00-Noon. Ages 10-13. Registration is required. Maximum number is 20. Three Rivers Park District is hosting this activity. Learn the basics of (GPS) Global Positioning Technology then use the internet to find local geocaches! Hunt for hidden treasure and use our GPS units to play an updated version of Capture the Flag! Register on-line. Climb Theater - Friday, August 4, from 10:00-11:40. Registration is required. Ages 3-8 Waiting for description from Climb - they will performing mini plays. thrdthth Safety Camp – Wednesday, August 9, 8:30 am – 3:30 pm; $20; children entering 3, 4 or 5 grade. Deadline to register is August 3. Registration required. Maximum number is 40. Science Explorers - Friday, August 18, from 10:30 - 11:30. Registration is required. Entering Grades 1-5 in the Fall. Maximum 20 kids. Myth Busting 101 - Mind-blowing myths or scientific facts? Join Science Explorers as we confirm or bust strange myths and wacky urban legends. We will ask the crazy questions, develop hypotheses, then we may smash it, crash it, sink it or launch it to determine if the myth is confirmed, plausible or busted. Movie in the Park – Music in the Park - Working with Shalo to reschedule from last year. We may do either a Thursday or Friday evening. Summer Rec - Minnetonka Community Ed will be holding their summer programs again at Freeman. Spend the day outside enjoying games, arts & crafts, nature activities and much more. Activities may include kickball, dodge ball, capture the flag, water relays, tie-dying, painting, and nature walks. Starting the week of June 20 Tuesday, Wednesday or Thursdays from 9:00 a.m. – Noon. Ages 4-11. Registration at http://minnetonka.registryinsight.com/ Crescent Beach – Birch Bluff Road Lifeguard Services will begin Saturday, June 10 through August 13 on a seven day per week schedule. A American Red Cross Certified Lifeguard will be at Crescent Beach from 12-5pm. Badger Park – 5745 Country Club Rd Carlson Tennis: http://www.carlsontennis.com/south-lake-minnetonka to sign up for tennis classes. Adult to 4 years old. Manor Park – 20630 Manor Road Story Times with the Excelsior Library – 10:30 a.m. Waiting to hear from the library for dates. The Library's programs are always on Wednesdays. Step to It Challenge - May 1st to May 28th - A friendly physical activity competition between residents in Hennepin County suburbs. By participating you can help your city win the “Most Steps Walked” or “Highest Average Number of Steps per Resident” award. As a Step To It participant, you will keep an ongoing total of the steps you take during the challenge. Using an activity conversion chart at www.steptoit.org, other activities such as biking, skateboarding, Tai Chi, or even just mowing the lawn can count toward overall steps. Register on line beginning April 1 at www.steptoit.org 8 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-960-7900  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout Park & Rec Coordinator / Admin. Asst. Date: February 23, 2017 Re: Agenda Item 8 – Appoint 2017 Chair and Vice Chair The Park Commission Chair and Vice Chair are one year terms. At Tuesday night’s meeting the Park Commission will need to appoint a Park Chair and Vice Chair. These positions will be effective through 2017. #9 CITY OF SHOREWOOD  5755 Country Club Road Shorewood, Minnesota 55331 952-474-3236  Fax: 952-474-0128 www.ci.shorewood.mn.us cityhall@ci.shorewood.mn.us To: Park Commission From: Twila Grout – Park & Rec Coord./Administrative Assistant Date: February 23, 2017 Re: Determine Liaison for City Council Meetings for April, May and June Listed below are the dates of the City Council meetings for April, May and June. Date of City Council Meeting Report on Park Commission Meeting of: April 24, 2017 April 11, 2017 May 22, 2017 May 9, 2017 June 26, 2017 June 13, 2017 For March there will need to be a liaison for March 13 to report on the February 28th park meeting and on March 27th to report on the March 14 park meeting. Commissioner Barr is liaison for March but now there are two meetings to attend and report on the park meetings.