03-13-17 CC Reg Mtg Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, MARCH 13,2017 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
B. Review Agenda
Attachments
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes of February 27, 2017 Minutes
B. City Council Special Meeting Minutes of February 27,2017 Minutes
C. City Council Regular Meeting Minutes of February 27, 2017 Minutes
3. CONSENT AGENDA—Motion to approve items on the Consent Agenda& Adopt
Resolutions Therein:
A. Approval of the Verified Claims List Claims List
B. Adopt Renewable Energy Implementation Plan Engineer's memo,
Resolution
C. Approve Plans & Specifications and Authorize Advertisement for Bids Engineer's memo,
2017 Crack Fill and Sealcoat Project, City Project 17-01 Resolution
D. Accept Donation from the American Legion Post 9259 Finance Director's memo
E. Shorewood Yacht Club Multiple Dock Facility License Planning Director's memo
4. MATTERS FROM THE FLOOR
(No Council Action will be taken)
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
A. Report by Justin Mangold on 02-28-17 Park Commission Meeting Minutes
CITY COUNCIL REGULAR MEETING AGENDA—March 13,2017
Page 2
B. Approval of Badger Field User Fees Planning Director's memo,
Ordinance
C. Approval of Practice Wall for Lacrosse at Badger Park Planning Director's memo
D. Approve Professional Services Proposal for Badger Park Phase 2 Planning Director's memo
Improvements
8. PLANNING
A. Report by Commissioner Maddy on 03-07-17 Planning Commission Meeting Minutes
B. CUP for Accessory Space in Excess of 1200 Square Feet Planning Director's memo,
Applicant: Bradley Hauser Draft Resolution
Location: 5640 Covington Road
C. CUP for Accessory Apartment Planning Director's memo
Applicant: Matt Sobraske Draft Resolution
Location: 25855 Smithtown Road
9. ENGINEERING/PUBLIC WORKS
A. Accept Feasibility Report for Shorewood Lane and Riviera Lane Engineer's memo,
Resolution
B. Pavement Decision Matrix Public Works Director's memo
10. GENERAL/NEW BUSINESS
A. Comprehensive Plan Amendment Consultant Selection Administrator's memo
B. CIP Expenditures Finance Director/Administrator's memo,
Resolution
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Utility Rate Increase
D. Mayor and City Council
12. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, FEBRUARY 27, 2017 5:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Zerby called the meeting to order at 5:32 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson (arrived at 6:14 P.M.),°Labadie (arrived at 5:35
P.M.), Siakel and Sundberg; Administrator Lerud; City Clerk Pahchyshyn; Director
Nielsen; Director of Public Works Brown;"and, Engineer Hornby
Absent: None
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented.Motion passed 310.
2. COMPEHENSIVE PLAN MENDMENT CONSULTANT PESENTATIONS
• Northwest Associated Consultants
Director Nielsen explained,the City sent out a request for proposal (RFP) or consulting services to help
Shorewood prepare its Comprehensive'(Comp) Plan update. The RFP was sent to three planning firms.
Northwest Associated Consultants,(NAC), Inc'. submitted a proposal. One firm never responded at all and
one did not have the time to do the work for the next year or so. WSB & Associates did submit a proposal.
Nielsen introduced Alan Brixius, the President of NAC.
Mr. Brixius introduced his two colleagues that were with him this evening—Bob Kirmis (a senior planner)
and Chloe McGuire Brigl(a planner/designer).
He explained that NAC is a small firm of land use planners that was established in 1973. He and Stephen
Grittman bought the company in 1999. He has been with NAC since 1980. NAC assists cities as staff.
They have up to 23 different clients now; they had more clients before the recession. NAC's core business
is city planning which includes comprehensive planning, zoning administration, ordinance development, and
code enforcement. For most of its clients it serves as the planning staff. NAC offers a variety of planners
with varying areas of expertise to clients. Its clients are primarily municipal. Some clients are townships
and some are counties. They do very little private work so they have no conflict of interest with other staff
or developers. Many of the clients are long-term. He has worked with the Cities of New Hope and Delano
for more than 30 years. NAC staff works for a broad range of communities. They work with lake shore
communities and fully developed communities that are looking at maintenance redevelopment and reuse.
They look at reinvestment in the fully developed communities.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
February 27,2017
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When they do a comprehensive plan they start out with a tactics interview. That includes interviewing each
member of Council, staff members, Planning Commissioners and any other people that can provide input
into the future of Shorewood. Those statements and perceptions help create the scope of work that will go
into the Comp Plan. They determine what the priorities, concerns and issues are. They develop policies
and strategies focused on the City's goal statements. They provide concise and efficient explanations.
The last update to the City's Comp Plan was completed in 2008. He assumes that things have not changed
dramatically since then. They may have to be updated.
He noted that he, Mr. Kirmis, and Ms. McGuire Brigl would be the team that serves Shorewood. Ms.
McGuire Brigl is relatively new to NAC. Her skills are in community facilitation and graphics. She will put
the inventory work together. He looked at the Shorewood Comp Plan relative to the Metropolitan (Met)
Council's Systems Statement which sets forth the information the Met Council has about Shorewood. Most
of the regional statements do not require a lot of significant changes. They will brig things up to date and
make them suitable for resubmission to the Met council. He thought most of the issues Shorewood will be
face are local, primarily housing and housing density based on regional expectations versus local
expectations. The other areas of utilities, transportation and,parks won't require much work. Some regional
trail planning is being imposed. They will determine how that best fits the community.
They want to come up with a concise plan that gives attention to the areas Shorewood representatives think
need attention. They do not need to elaborate on areas that go well beyond that scope. It would not be a
collection of data but an actual plan.
He displayed some examples of comprehensive planning they are doing for other cities and what the cities'
needs are—the Cities of Buffalo, Mendota Heights,New Hope and Elko New Market.
Mr. Brixius stated the Coup Plan'has to fit the community. If NAC is hired,NAC staff becomes the City's
advocate to the Met Council.. Local issues become the first priority. The additional densities for new growth
are going to apply to new projects. They want Shorewood to understand and use its Comp Plan. They also
offer the opportunity to do planning districts and neighborhood plans.
Mr. Kirmis,stated their work plan approach as three objectives.
1. The Comp Plan process must address'each of the directives of the Met Council as indicated in its
Thrive 2040 Planning Objectives.
2. The Plan update must define the City's vision and goals for itself through the year 2040. These
goals must reflect the City's desired land uses and be practical within the City's investment
framework.
3. It must be an active and effective public participation process per Shorewood's request.
He provided an overview of a work program that they anticipate will take one year to complete.
➢ Task 1: Hold a start-up meeting for organizational purposes. NAC staff will meet with City staff
and the City's Met Council sector representative. Plans or studies done since the last update would
be identified. General City issues would be identified from a City staff and Met Council
perspective. A Comp Plan committee would be established to assist with the review of the Plan and
to provide recommendations to Council and the Planning Commission.
➢ Task 2: Prepare an inventory/community profile — it would be a snapshot of what Shorewood is
today—land use, transportation, utilities, and so forth. It would be an update of Shorewood's 2030
Plan.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
February 27,2017
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➢ Task 3: Issue identification—The City's issues from the perspective of Council, staff, the Planning
Commission. Tactical individual interviews are conducted. Neighborhood meetings could be
conducted. There is an option for an online survey.
➢ Task 4: A policy plan would be developed based on input received from city staff, Council, and
business leaders. Issues would be turned into goals and then action policies would be developed.
He assumes are lot of them will be similar to what already exists.
➢ Task 5: Development framework — the collection of the various plans and supporting narrative.
The Met Council identifies certain plans that must be included in the Comp Plan. They relate to
natural resources, land use, transportation, and utility plans. Utility plans would be done by the
City Engineer.
➢ Task 6: Implementation—a plan is relatively meaningless unless,it is implemented. Part of NAC's
job is to review the City's development regulations.
➢ Task 7: Public Participation and civic engagement.
Ms. McGuire Brigl reviewed some of the engagement strategics.'After the issues identification there would
be three open houses. There would be interviews with members of Council, staff, the Planning Commission
as well as neighborhood leaders and business owners. There would be Comp Plan revieW Workshops with
Council and the Planning Commission. There would'be a public hearing on the draft Comp Plan. There
would be an option for an online survey.
Mr. Brixius stated there would also be an ongoing section on the.City's website to let people know of
meeting times. Meetings would be open to the public. Progress updates would also be placed out there for
people to comment on. NAC offers a very thorough opportunity for public engagement at each step.
Following the public engagement there would be the workshops with the Comp Plan Committee.
Mr. Brixius stated the process could be condensed if Council desires. He noted the fee for this effort would
be $37,900 based on the assumption that a lot of the current Comp Plan is applicable.
Councilmember Sundberg asked how large NAC's staff is. Mr. Brixius stated there are six planners and
one office manager. Sundberg then asked how NAC distinguishes itself from other planning organizations.
Mr. Brixius stated planning has changed over'the years. Individual planning firms have merged with other
disciplines (e.g.;''engineering and architectural) over the years. NAC distinguishes itself because it is a
planning group only; it has always believed there should be a distinction between planning and engineering.
They have in the past worked,with almost:evety engineering firm in the Twin Cities area.
Councilmember Siakel asked how NAC invites people to participate in an online survey. In the past they
have set up a SurveyMonkey on,a city's website. There would also be a comment page. They would do
something similar t6r Shorewood.
Councilmember Labadie asked if NAC has found a survey to be an effective tool. Mr. Brixius the number
of responders varies. He considers a survey to be another way to collect input from people. Sometimes the
response rate was less than 50 percent.
Mayor Zerby stated every city is unique but he thought Shorewood is more unique. There are 14 cities that
surround Lake Minnetonka and all but one has a population of less than 10,000. Shorewood is one that has
less than 10,000. Shorewood is a member of a number of joint powers organizations; fire and police
services are covered by a joint powers agreement QPA). There are two school districts in Shorewood.
About half of Shorewood is water. When the Met Council Thrive 2014 bulletin came out through half of it
Shorewood was referred to as Shoreview. That makes him think that the Met Council has a cookie cutter
approach. He asked how NAC helps cities maintain their uniqueness. Mr. Brixius stated that issue has to
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
February 27,2017
Page 4 of 6
be addressed for each city each time there is a requirement to update comp plans. Particularly for a city
that is fully developed. The density elements essentially say something has to be torn down and then
something else has to be put back up at a higher density. He reiterated that NAC would be the City's
advocate. In the past NAC lets the Met Council know what a city's constraints are.
One of NAC`s clients is the City of Spring Park. About 98 percent of the City is within a shoreland district.
It is a fully developed city and its services are joint powers services.
He noted that he has been through the preparation of the 1980, 1980, 2000, 2010 plans. He explained that
in the start-up meeting NAC tries to get the Met Council representative to that meeting. That allows the
representative to see what the community is and try to get them to understand that somethings are not
possible. The City of Oak Grove is a township that incorporated. Past comp plans established the density
trading within the community. There was a concentration of 2.5 acre lots on sceptic systems and Met
Council wanted them to be hooked up to the East Bethel waste treatment plant. The Met Council was asked
how Oak Grove was supposed to get sewer to any of the places between the subdivisions and wetland and
natural areas. That was not practical. The compromise was,t'o reserve a small portion of Oak Grove next to
East Bethel for future use of the system.
Mr. Brixius stated the Shorewood Systems Statement indicates,the transportation and utility elements are
not going to change. Some of the density has been worked in with the Minnetonka Country Club
development.
Mayor Zerby thanked them for coming.
• WSB &Associates
Erin Perdu, a member of WSB & Associates Community Planning and Economic Development (CPED)
Group, stated the CPED? started about five years ago, with one planner. It now has 11 planners and
economic development specialists. It is the largest community planning group in Minnesota. The CPED
Group has a wide range of experience. She has been doing planning for about 20 years. They serve as city
planners for several cities; at several of them they are also the city engineers. They are the city engineer and
city planner for the City of Tonka Bay, They also work in Cities of Excelsior and Long Lake and other
communities in this area. They are currently doing comp plans in six cities where they are city engineer as
well. In,total they are working on 13 full comp plans in the metro area and they are in various stages of
being completed with some of them being nearly complete. They are also working on several comp plans in
communities outside of the metro area. They have experience doing plans for the Metropolitan (Met)
Council. WSB is successful at working with various groups and with engineers including transportation
and water resources individuals'. Shorewood's last Comp Plan was very good. Therefore, WSB would
build on the successes'Shorewiiod has had.
Kurt Bearinger, a planner with WSB, reviewed their philosophy for updating the Shorewood Comp Plan.
He explained he had spoken with Shorewood's Met Council representative about the expectations for
Shorewood. The representative was very complimentary about Shorewood's last update. WSB would build
off of that work. It would review the goals and the policies for applicability. The projections for Shorewood
are not very significant. There would not be a need for any significant land use changes. The focus would
be on redevelopment. That would be how the affordable housing parameters would be met. WSB's
approach is integrated. WSB understands that Shorewood values natural resources. The Local Water Plan
will have to be updated as part of the process. WSB serves as Shorewood's City Engineer. Hearing from
the community is important. Because the update would not be a full revision of the Plan they propose to
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
February 27,2017
Page 5 of 6
focus on the redevelopment of the Smithtown Crossing area and Planning District 6. WSB has a variety of
experience with a number of innovative engagement techniques and technologies.
Ms. Perdu stated WSB is working collaboratively with WSB's engineering and infrastructure related
groups on comp plans in a variety of communities. That is a unique aspect of WSB's experience that it
could bring to Shorewood. They work for several lakefront communities, in small rural areas, in very
urbanized suburbs and in fully developed areas.
Councilmember Sundberg asked if Breanne Rothstein would be involved. Ms. Perdu stated she would be
the project manager and noted she is the CPED Group Manager. Sundberg then asked Ms. Perdu if she
would have an active role. Ms. Perdu stated she would have some role Doting she works a lot on public
engagement.
Councilmember Labadie stated there are five cities listed on the handout where,WSB is working on comp
plans yet Ms. Perdu mentioned there were six cities. Ms. Perdu state Excelsior was not on the list.
Mayor Zerby stated every city is unique but he thought Shorewood is more unique. Most residents consider
Excelsior as Shorewood's downtown. Shorewood was Excelsior Township until 1953. There are 14 cities
that surround Lake Minnetonka and all but one has a population of less than 10,000. Shorewood is one that
has less than 10,000. Shorewood is a member of a number of joint powers organizations; fire and police
services are covered by a joint powers agreement QPA). There are two islands that are separated by water.
They are served by another city's fire department: There are two school districts in Shorewood. When the
Met Council Thrive 2014 bulletin came out through half of it Shorewood was referred to as Shoreview.
That makes him think that the Met Council has a cookie cutter approach. TIe asked how WSB helps cities
maintain their uniqueness.
Ms. Perdu stated she likes to start the comp planning process by finding out what is special about a
community that people,want to preserve. Once the amenities are outlined they would try to build on those
assets. Redevelopment would be focused so that it would match the character of what is already there. The
implementation strategies could be very specific related to the design of what my go in as properties turn
over. It would include ways to design new buildings and design residential density. In some of the visioning
workshops 5hc has done she asked'residents why they like to live in a community, what would they preserve
and retain and what would they like to change. That is the basis for developing a visioning goal.
Mayor Zerby commented that people think they live in Excelsior because Shorewood shares the Excelsior
zip code. That makes it more difficult for Shorewood to maintain its identity.
Zerby asked Ms. Perdu to elaborate on community engagement. Ms. Perdu stated their proposal includes a
couple of large community events. One of the first things they would do in a kickoff meeting with Council
and staff is discuss how to program those events. There is an option of having an online presence. There
would be meetings that are focused on a couple of topics so residents could go to meetings about the topics
they are interested in.
Mr. Bearinger their focus would be on the redevelopment areas. Ms. Perdu stated for redevelopment areas
they like to have gatherings at the site.
Mayor Zerby thanked them for coming.
3. ADJOURN
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
February 27,2017
Page 6 of 6
Siakel moved, Labadie seconded, Adjourning the City Council Work Session of February 27, 2017,
at 6:33 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby;Mayor
ATTEST:
City Administrator, Greg Lerud
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL SPECIAL MEETING LARGE CONFERENCE RM
MONDAY, FEBRUARY 27, 2017 6:30 P.M.
MINUTES
1. CONVENE SPECIAL CITY COUNCIL MEETING
Mayor Zerby called the meeting to order at 6:30 P.M.
A. Roll Call
Present: Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sandberg
Absent: None
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 510.
2. INTERVIEW CANDIDATES FOR CONSIDERATION OF APPOINTMENT TO THE
SHOREWOOD PLANNING COMMISSION
A. 6:30 P.M. Jane Sylvester,271100 Nest 62ND Street
B. 6:45 P.M. Marc Riedel, 5995 Ridge Road
3. ADJOURN
Labadie moved, Siakel seconded, Adjourning the City Council Special Meeting of February 27, 2017, at
6:57 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Mayor
ATTEST:
City Administrator, Greg Lerud
2C
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, FERUARY 27,2017 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel,', and Sundberg; Attorney
Keane; City Administrator Lerud; City Clerk Panchyshyn; Finance Director DeJong;
Planning Director Nielsen; Director of Public Works Brown; and, City Engineer Hornby
Absent: None.
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 510.
2. APPROVAL OF MINUTES
A. City Council Work Session Minutes of February 13,2017
Sundberg moved, Labadie seconded, Approving the City Council Work Session Minutes of
February 13, 2017, as presented. Motion passed 510.,
B. City Council Regular Meeting Minutes of February 13, 2017
Sundberg moved; Johnson seconded, Approving the City Council Regular Meeting Minutes of
February 13, 2017, as amended in Item 10.C, Page 10, Paragraph 5, Sentence 3 change "The
Waters project is needed and the area is good for it." to "The Waters project is needed and it is
good for the area."Motion passed 510.
3. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Siakel moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. Approval of the Verified Claims List
B. Adopting Resolution No.17-015, "A Resolution Regarding Amendment to the Lake
Minnetonka Communications Commission Joint powers Agreement."
C. Adopting Resolution No.17-016, "A Resolution Supporting Dedicated State Funding
For City Streets."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 2 of 8
Motion passed 510.
4. MATTERS FROM THE FLOOR
Curt Nelson, 6145 Pleasant Avenue, explained that last fall he and his wife hired an attorney regarding an
easement situation on their property. Earlier in the day their attorney suggested he update Council about
the situation. Mattamy Homes had contacted them and requested an easement it needed for the
development of the Minnetonka Country Club property. They started negotiations with Mattamy about
one and one-half years ago. Last fall both parties reached an agreement on how Mattamy would restore
their property in exchange for the easement. On January 30, 2017, is when they first received the
agreement from Mattamy for them to sign. He informed Mattamy that his,bank needed a couple of days to
sign the consent of mortgage.
On February 1, 2017, work started on their property; Mattamy started,.cutting down trees. On February 2,
2017, he contacted Mattamy and informed a representative that he was ready to meet and to deliver the
easement and consent of mortgage. Both parties also needed to sign the agreement. They heard nothing
from Mattamy. Mattamy continued working on his property, They put up with four weeks of excavating,
tree removal and digging. Equipment had been running all night long and they were not shielded from the
noise. Mattamy encroached outside of the easement to do some of its work. If Mattamy had no easement
it had no right to be on the property. Their attorney encouraged them to call Mattamy and tell them to get
off of his property.
On either February 21 or 22 he filed a formal complaint with Administrator Lerud expressing their
concerns. He also let the Mattamy representative know that he did that. The representative apologized
and offered to get them a gift certificate to go out to dinner. Their attorney indicated that he did not think
Mattamy wanted to work with,diem based on its response.
Mr.Nelson noted that earlier in the day,he call Mattamy and asked that Mattamy's equipment be removed
from his property until the agreement is' resolved. There is still a piece of equipment on their property.
Mayor Zerby thanked Mr. Nelson for bringing that to Council's' attention and he expressed his
disappointiucht with Mattamy.
Attorney Keane stated it was,unclear to him if this is a private dispute over an easement that was not
solidified Before the developer started work on his property. He thought Mr. Nelson was being well
advised by his attorney. He was not sure what role the City has in trying to help resolve the situation.
Mr. Nelson stated Mattamy has excavated on his property, filled it in, excavated it again and filled in
again.
Mayor Zerby stated he hoped staff would continue to investigate this and find out if there is any way the
City can help.
Mr.Nelson stated both parties had agreed upon on how Mattamy would restore the Nelsons' property. As
part of signing the easement Mattamy was also going to restore the front of their property which is right-
of-way. They want the front of their property to look like the side of their property where the easement is.
Mattamy had hired a landscaper to do the work.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 3 of 8
Councilmember Sundberg expressed concern about Mattamy's behavior. She asked staff to look into this
closely,particularly because of Mattamy's plans to divest of its development projects in Minnesota.
Mayor Zerby noted that Shorewood enforces its ordinances on a complaint basis. Therefore, the police
department should be contacted if Mattamy is violating ordinances.
Councilmember Siakel asked if Mattamy has been working outside of approved construction hours. Mr.
Nelson stated it has not. Mr. Nelson stated that the previous week Mattamy had equipment running all
night pumping water out of a large deep hole. Mattamy did not shield the equipment. The first few weeks
they did not say anything about it because they just wanted the work to get done,but it has been going on
too long.
Councilmember Labadie asked if any other property owners in the area have a similar problem. Mr.
Nelson stated easements are not needed from them.
5. PUBLIC HEARING
6. REPORTS AND PRESENTATIONS
7. PARKS
8. PLANNING
A. Report by Marc Riedel on the February 7,2017,Planning Commission meeting.
Planning Commissioner Riedel reported on matters,considered and actions taken at the February 7, 2017,
Planning Commission meeting(as detailed in the minutes of that meeting).
Councilmember Labadie asked if the food truck discussion was only related to City property.
Commissioner Riedel stated there was,some discussion about high school events.
B. Conditional Use Permit for Accessory Space
Applicant: Wayne'Hartmann and Michelle Letendre
Location: ' 27460 Maple Ridge Lane
Director Nielsen stated that during Planning Commissioner Riedel's report on the February 7, 2017,
Planning Commission meeting; (agenda Item 8.A) he thoroughly explained Wayne Hartmann's and
Michelle Letendro's request for a�conditional use permit for accessory space over 1200 square feet for
their property located at 27460 Maple Ridge Lane. He noted that Mr. Hartmann was present. He also
noted the Planning Commission unanimously recommended Council grant the request.
Councilmember Labadi�c'stated that during Commissioner Riedel's report he indicated that there are a
number of properties in that area that do not conform to the front yard setback requirement. She asked Mr.
Hartmann what year his house was constructed noting she was just curious. Mr. Hartmann stated in 1974.
Sundberg moved, Labadie seconded Adopting Resolution No. 7-017"A Resolution Granting a
Conditional Use Permit for Additional Accessory Space to Wayne Hartmann and Michelle
Letendre, at 27460 Maple Ridge Lane."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 4 of 8
Councilmember Johnson stated the problem of the front yard setback nonconformity in that area has been
addressed before. It is being handled on a case by case basis
Motion passed 510.
9. ENGINEERING/PUBLIC WORKS
A. Xcel Energy for the Chaska Road Power Burial(Oppidan)
The Oppidan tax increment financing (TIF) project includes burying the overhead power line in front of
the plat as part of the public improvements. Staff has been working with Xcel Energy to get the design
work done for that. Xcel will do the design work and bury the line. To have'that done the City has to pay
Xcel a$5,000 design fee which would be reimbursed if the project moves forward. Council is being asked
to accept the statement of work provided by Xcel as an agreement to begin the design work and to
authorize the payment of the $5,000 fee.
Councilmember Siakel asked if any other properties in the heighborhoodwould benefit from burying the
line. Engineer Hornby explained for the proposed development burying the line provides more room for
landscaping. For the residential properties connected to that line,a power pole would still be required
somewhere. He noted that switching an existing overhead service outside of the project area is not part of
the project.
Councilmember Sundberg asked if it is common„practice for Xcel to charge for the design. Engineer
Hornby responded yes.
Siakel moved, Johnsow9econded, accepting the proposal from Xcel Energy for design services for
the burial of powerliues on the west side of Chaska Road from Highway 7 to Mayflower Road and
authorizing the payment of $5,000'design fee. Motion passed 510.
10. GENERAL/NEW BUSINESS
A. Rental Hoosing Violation Administrative Enforcement Policy
Director Nielsen explained that X2016 there had been an incident with a rental housing property that the
City ended up taking to an Administrative Enforcement Hearing. The City prevailed on that issue with the
Administrative Hearing Officer.After that the Planning Commission recommended an amendment to the
City Code that would prohibit short-term rentals. What is being considered now is a follow up to that.
Staff is proposing stiffer penalties for violations of the rental housing Code. The fee for the initial offense
would be increased to $300 from the current $200 making it similar to a zoning violation. The fee for a
subsequent offence would be $1,000. A $200 or $300 fee does not do much to get the attention of the
violator given the amount of money the renter gets for the rentals.
He noted the meeting packet contains a copy of a draft ordinance amendment to the Administrative
Enforcement Code reflecting the fee changes.
Councilmember Labadie stated the enforcement of the City's ordinances is complaint driven. She asked if
subsequent offenses would also be complaint driven. Director Nielsen stated not necessarily; there are
instances when they are monitored by staff.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 5 of 8
In response to a comment from Mayor Zerby, Director Nielsen clarified the subsequent violations $1,000
fee applies to Class B offenses only.
Scott Owens, 26040 Wild Rose Lane, stated he does not think the Council, the Planning Department and
Planning Commission make ordinances after talking to people. He then stated during the two days he
thought were wasted on an appeal hearing last fall of zoning violations and a citation for the 26040 Wild
Rose Lane property the property owners' attorney asked Director Nielsen if he had spoken to him or his
wife or the property owners' about the complaints the City was getting from residents living near the
26040 property. Director Nielsen responded no. He referred to a letter about zoning violations notice the
City sent out last year which stated that the city would never issue a rental license to them. He said they
have a rental license. He mentioned other things about the letter. He went on about how he thought the
City did not adequately communicate with residents and he and his wife during that time. He then stated
he and his wife were in a meeting with representatives from the City of Minneapolis when there was
discussion about how to make short-term rentals work rather than prohibit them like Shorewood does.
He explained that he and his wife have had over 3000 guests, mostly family, over the 4 years R since they
have been involved in the short-term rental business: Yet no one at the City asked them how to make
short-term rentals work. He stated no other City has come down on them like Shorewood did.
He stated last year when the City was receiving complaints about the 26040 property being rented out and
about the renters the complainants never called the people who owned the property even though they had
their phone numbers. They also had his phone number,but did not call him.
He thought there has been a lack of communication during that process as well as about short-term
rentals.
He stated there are a lot of positive things short-term rentals can bring to the City. Some of them can be
found on their website. One example',is they would provide a place for people who are temporarily
displaced from their home to stay.
He noted they have not rented to anyone for less than 30 days since he was before Council last November.
Siakel moved, Sundberg seconded, Approving Ordinance NO. 539, "An Ordinance Titled License,
Permit,'Service Charges and Miscellaneous Fees" which increases the charge/fee for a Class B
violation of the rental housing regulations to $300 (from $200) and sets the fee for subsequent
violations at$1000.
Councilmember Labadie asked if there are other violation penalties that go as high as $1000 for
subsequent offenses. Director Nielsen stated only if they go out of the administrative enforcement process
and into the courts because then they become a misdemeanor and that penalty is $1000.
Motion passed 510.
B. City Authority Over Rights-of-Way
Administrator Lerud explained that during Council's February 13 meeting he updated Council on
legislation that would pre-empt local authority to manage right-of-way (ROW) access for certain wireless
communications equipment. Staff recommends Council adopt the resolution reaffirming City authority to
manage public rights-of-way.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 6 of 8
Siakel moved, Sundberg seconded Adopting Resolution No. 7-018 "A Resolution Reaffirming City
Authority to Manage Public Rights-of-way."
Attorney Keane noted League of Minnesota Cities General Counsel Tom Grundhoefer passed away
unexpectedly on February 23. He was the primary liaison to the Legislature and the liaison on this issue.
He said he would be greatly missed.
Motion passed 510.
C. Making Planning Commission Appointments
Administrator Lerud stated there is a one-year and a three-year term open on the Planning Commission.
Prior to this meeting Council interviewed two candidates.
Councilmember Labadie stated both candidates were good.Ms. Janet Sylvester had'a positive energy. Mr.
Marc Riedel has done a good job in the year he has served as a Commissioner. Council:thought the three-
year term should go to Mr. Riedel.
Councilmember Johnson stated he served with Mr. Riedel on the Commission during Mr. Riedel's term.
He found Mr. Riedel to have impeccable logic and it was a pleasuro to work with him.
Labadie moved, Siakel seconded, Adopting RESOLUTION NO 17=1119, "A Resolution Making the
Appointments of Janet Sylvester (March 1, 2017"-February 28, 2010 and Marc Riedel (March 1,
2017-February 28, 2020), to the City of Shorewood Planning Commission."Motion Passed 510.
D. Retreat Follow-up
Administrator Lerud stated,he had provided Council with a summary of the recommended actions
identified during the February 24 Council and staff retreat.
Councilmember Sandberg asked'if Council could,get'back to him on their thoughts about the summary.
11. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
L Monthly Budget Report
Mayor Zerby noted the meeting packet contains a copy of the January 2017 Monthly Budget Report.
Councilmember Johnson stated the staff memorandum states "Permits are likely to stay high as the
Minnetonka Country Club property is developed." He asked if that is still the case with the divesture of
Mattamy's (the developer) developments in Minnesota and the fact that the model home has not been
open since the divestiture announcement came out.
Director DeJong stated he thought there is demand for new homes in Shorewood so there should be
continued development but maybe at a slower place. Building permit revenue has been high even without
much development on the MCC site. There is also a lot of interest in remodeling in the area and that will
continue.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 7 of 8
2. Galpin Lake Road Trail Funding Update
Engineer Hornby stated the City had applied for federal funding through the Metropolitan Council for the
Galpin Lake Road Trail segment construction. There were seven applications for the category of
pedestrian facilities. The Shorewood project scored the lowest of the seven primarily because of the cost
per foot. The cost is high because of the need for retaining walls. The City can pursue other grant
opportunities when they come.
Mayor Zerby asked if there is any opportunity to get funding from the Minnesota Department of
Transportation (MnDOT) for the portion of the sidewalk that gets people through the stoplight and across
Highway 7. Engineer Hornby stated there is a project coming up with MnDOT so he will contact
MnDOT's area manager about this. Zerby noted Excelsior's portionhad been funded by MnDOT. Hornby
stated that was funded at a time when there were not a lot of applications.
Other
Director Brown stated that during Council's February 13 meting two residents presented Council with a
petition requesting traffic calming on Mill Street. In 2013 council approved a policy for addressing speed
complaints. The policy states that for those complaints received during winter months those will be
processed by May 31 because the evaluation process requires putting out traffic count tubes. Tubes cannot
be out during the snow plowing season. He noted he had asked the Police Chief for the data gathered
during a speed enforcement initiative.
Engineer Hornby explained that a portion of the watermain extension project for the Oppidan
development started on February 20. The crews are boring the watermain across Highway 7. The area is
located within Minnesota Department of Transportation's right-of-way(ROW).
Director DeJong stated he is continuing to work on 2016 year-end items for the 2016 audit. He noted he
resent an invoice to Mattamy Homes for services the City provided to Mattamy. Mayor Zerby asked what
the terms were on that. DeJong stated 30 days.
Administralor'Lerud stated the Minnesota Board of Peace Officer Standards and Training (POST Board)
did a compliance review ofthe South Lake Minnetonka Police Department's (SLMPD) employee training
and department policies and the SLMPD passed it.
B. Mayor and City Council
Councilmember Labadie asked Administrator Lerud if the SLMPD is still in need of more officers.
Administrator Lerud responded yes.
Mayor Zerby asked if the stormwater runoff is under control at the large development site along
Edgewood Road. Director Nielsen stated to date it has been okay and noted that staff monitors the
situation.
Zerby then asked if the spring weight restrictions are being enforced. Director Brown stated the police
have been very active in doing that.
12. ADJOURN
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
February 27,2017
Page 8 of 8
Labadie moved, Sundberg seconded,Adjourning the City Council Regular Meeting of February 27,
2017, at 7:52 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby,Mayor
City Administrator, Greg Lerud
® #3A
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Verified Claims
Meeting Date: March 13, 2017
Prepared by: Michelle Nguyen, Senior Accountant
Bruce DeJong, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
63435-63473 &ACH 328,039.41
Total Claims $328,039.41
We have also included a payroll summary for the payroll period ending March 5, 2017.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation/Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen C!Batch: 00001.03.2017-PR-03062017 City Of
CITY OF SHOREWOOD Shorewood
Account Number Debit Amount Credit Amount Description
FUND 101 General Fund
101-00-1010-0000 0.00 114,238.87 CASH AND INVESTMENTS
101-13-4101-0000 29,879.47 0.00 FULL-TIME REGULAR
101-13-4103-0000 252.16 0.00 PART-TIME
101-13-4121-0000 790.27 0.00 PERA CONTRIB-CITY SHARE
101-13-4122-0000 2,197.73 0.00 FICA CONTRIB-CITY SHARE
101-13-4131-0000 1,889.21 0.00 EMPLOYEE INSURANCE-CITY
101-13-4151-0000 83.81 0.00 WORKERS COMPENSATION
101-15-4101-0000 4,505.22 0.00 FULL-TIME REGULAR
101-15-4121-0000 337.91 0.00 PERA CONTRIB-CITY SHARE
101-15-4122-0000 325.55 0.00 FICA CONTRIB-CITY SHARE
101-15-4131-0000 515.56 0.00 EMPLOYEE INSURANCE-CITY
101-15-4151-0000 24.07 0.00 WORKERS COMPENSATION
101-18-4101-0000 43,036.73 0.00 FULL-TIME REGULAR
101-18-4121-0000 393.99 0.00 PERA CONTRIB-CITY SHARE
101-18-4122-0000 3,302.55 0.00 FICA CONTRIB-CITY SHARE
101-18-4131-0000 886.42 0.00 EMPLOYEE INSURANCE-CITY
101-18-4151-0000 35.63 0.00 WORKERS COMPENSATION
101-24-4101-0000 4,520.06 0.00 FULL-TIME REGULAR
101-24-4121-0000 339.01 0.00 PERA CONTRIB-CITY SHARE
101-24-4122-0000 297.83 0.00 FICA CONTRIB-CITY SHARE
101-24-4131-0000 515.00 0.00 EMPLOYEE INSURANCE-CITY
101-24-4151-0000 20.07 0.00 WORKERS COMPENSATION
101-32-4101-0000 10,032.44 0.00 FULL-TIME REGULAR
101-32-4105-0000 662.58 0.00 STREET PAGER PAY
101-32-4121-0000 802.12 0.00 PERA CONTRIB-CITY SHARE
101-32-4122-0000 802.25 0.00 FICA CONTRIB-CITY SHARE
101-32-4131-0000 1,897.80 0.00 EMPLOYEE INSURANCE-CITY
101-32-4151-0000 466.66 0.00 WORKERS COMPENSATION
101-33-4101-0000 216.62 0.00 FULL-TIME REGULAR
101-33-4121-0000 16.24 0.00 PERA CONTRIB-CITY SHARE
101-33-4122-0000 14.09 0.00 FICA CONTRIB-CITY SHARE
101-33-4151-0000 7.16 0.00 WORKERS COMPENSATION
101-52-4101-0000 3,256.55 0.00 FULL-TIME REGULAR
101-52-4121-0000 244.24 0.00 PERA CONTRIB-CITY SHARE
PR-G/L Distribution Report(03/06/2017- 2:31 PM) Page 1
Account Number Debit Amount Credit Amount Description
101-52-4122-0000 279.50 0.00 FICA CONTRIB-CITY SHARE
101-52-4131-0000 874.01 0.00 EMPLOYEE INSURANCE-CITY
101-52-4151-0000 172.16 0.00 WORKERS COMPENSATION
101-53-4101-0000 272.23 0.00 FULL-TIME REGULAR
101-53-4121-0000 20.42 0.00 PERA CONTRIB-CITY SHARE
101-53-4122-0000 22.40 0.00 FICA CONTRIB-CITY SHARE
101-53-4131-0000 21.92 0.00 EMPLOYEE INSURANCE-CITY
101-53-4151-0000 9.23 0.00 WORKERS COMPENSATION
FUND Total: 114,238.87 114,238.87
FUND 201 Southshore Center
201-00-1010-0000 0.00 1,471.73 CASH AND INVESTMENTS
201-00-4101-0000 842.41 0.00 FULL-TIME REGULAR
201-00-4102-0000 65.52 0.00 OVERTIME
201-00-4103-0000 377.50 0.00 PART-TIME
201-00-4121-0000 63.18 0.00 PERA CONTRIB-CITY SHARE
201-00-4122-0000 91.52 0.00 FICA CONTRIB-CITY SHARE
201-00-4151-0000 31.60 0.00 WORKERS COMPENSATION
FUND Total: 1,471.73 1,471.73
FUND 601 Water Utility
601-00-1010-0000 0.00 6,123.05 CASH AND INVESTMENTS
601-00-4101-0000 4,365.13 0.00 FULL-TIME REGULAR
601-00-4105-0000 333.19 0.00 WATER PAGER PAY
601-00-4121-0000 352.34 0.00 PERA CONTRIB-CITY SHARE
601-00-4122-0000 326.07 0.00 FICA CONTRIB-CITY SHARE
601-00-4131-0000 640.15 0.00 EMPLOYEE INSURANCE-CITY
601-00-4151-0000 106.17 0.00 WORKERS COMPENSATION
FUND Total: 6,123.05 6,123.05
FUND 611 Sanitary Sewer Utility
611-00-1010-0000 0.00 5,531.44 CASH AND INVESTMENTS
611-00-4101-0000 3,854.18 0.00 FULL-TIME REGULAR
611-00-4105-0000 333.19 0.00 SEWER PAGER PAY
611-00-4121-0000 314.08 0.00 PERA CONTRIB-CITY SHARE
611-00-4122-0000 296.87 0.00 FICA CONTRIB-CITY SHARE
611-00-4131-0000 640.15 0.00 EMPLOYEE INSURANCE-CITY
611-00-4151-0000 92.97 0.00 WORKERS COMPENSATION
FUND Total: 5,531.44 5,531.44
FUND 621 Recycling Utility
PR-G/L Distribution Report(03/06/2017- 2:31 PM) Page 2
Account Number Debit Amount Credit Amount Description
621-00-1010-0000 0.00 542.07 CASH AND INVESTMENTS
621-00-4101-0000 422.47 0.00 FULL-TIME REGULAR
621-00-4121-0000 31.70 0.00 PERA CONTRIB-CITY SHARE
621-00-4122-0000 28.07 0.00 FICA CONTRIB-CITY SHARE
621-00-4131-0000 57.76 0.00 EMPLOYEE INSURANCE-CITY
621-00-4151-0000 2.07 0.00 WORKERS COMPENSATION
FUND Total: 542.07 542.07
FUND 631 Storm Water Utility
631-00-1010-0000 0.00 2,726.63 CASH AND INVESTMENTS
631-00-4101-0000 2,258.15 0.00 FULL-TIME REGULAR
631-00-4121-0000 169.35 0.00 PERA CONTRIB-CITY SHARE
631-00-4122-0000 152.81 0.00 FICA CONTRIB-CITY SHARE
631-00-4131-0000 99.41 0.00 EMPLOYEE INSURANCE-CITY
631-00-4151-0000 46.91 0.00 WORKERS COMPENSATION
FUND Total: 2,726.63 2,726.63
FUND 700 Payroll Clearing Fund
700-00-1010-0000 130,633.79 0.00 CASH AND INVESTMENTS
700-00-2170-0000 0.00 70,916.50 GROSS PAYROLL CLEARING
700-00-2171-0000 0.00 8,128.61 HEALTH INSURANCE PAYABLE
700-00-2172-0000 0.00 9,471.79 FEDERAL WITHHOLDING PAYABLE
700-00-2173-0000 0.00 4,099.56 STATE WITHHOLDING PAYABLE
700-00-2174-0000 0.00 16,274.48 FICA/MEDICARE TAX PAYABLE
700-00-2175-0000 0.00 7,233.06 PERA WITHHOLDING PAYABLE
700-00-2176-0000 0.00 10,155.00 DEFERRED COMPENSATION
700-00-2177-0000 0.00 1,098.51 WORKERS COMPENSATION
700-00-2180-0000 0.00 469.31 LIFE INSURANCE
700-00-2182-0000 0.00 280.20 UNION DUES
700-00-2183-0000 0.00 2,506.77 HEALTH SAVINGS ACCOUNT
FUND Total: 130,633.79 130,633.79
Report Total: 261,267.58 261,267.58
PR-G/L Distribution Report(03/06/2017- 2:31 PM) Page 3
Payroll
AP Distribution
User: Mnguyen
Batch: 00001.03.2017-PR-03062017 h Of
S
CITY OF SHOREWOOD Shorewood
Vendor Deduction Account Amount
10-NCPERS MINNESOTA PL-PERA Life 700-00-2180-0000 16.00
11-MINNESOTA DEPARTMENT C STATE-State Income Tax 700-00-2173-0000 4,099.56
12-AFSCME MN COUNCIL 5-UN UN-Union Dues 700-00-2182-0000 280.20
2-ICMA RETIREMENT TRUST-30'. DC-FL-Deferred Comp Flat Amount 700-00-2176-0000 10,155.00
5-EFTPS-FEDERAL W/H
FED-Federal Income Tax
700-00-2172-0000 9,471.79
FED-Federal Income Tax Total 9,471.79
FICA-FICA Employee Portion
700-00-2174-0000 6,594.88
FICA-FICA Employee Portion Total 6,594.88
FICAR-FICA Employer Portion
700-00-2174-0000 6,594.88
FICAR-FICA Employer Portion Total 6,594.88
MEDI-Medicare Employee Portion
700-00-2174-0000 1,542.36
MEDI-Medicare Employee Portion Total 1,542.36
MEDIR-Medicare Employer Portion
700-00-2174-0000 1,542.36
MEDIR-Medicare Employer Portion Total 1,542.36
5-EFTPS-FEDERAL W/H Total 25,746.27
6-HEALTH PARTNERS-GROUP
PR-AP Distribution(03/06/2017- 2:41 PM) Page 1
Vendor Deduction Account Amount
H-CP-Health Ins-CoPay
700-00-2171-0000 2,201.64
H-CP-Health Ins-CoPay Total 2,201.64
H-HSA-Health Insurance-HSA
700-00-2171-0000 5,926.97
H-HSA-Health Insurance-HSA Total 5,926.97
6-HEALTH PARTNERS-GROUP Total 8,128.61
665-OPTUM BANK HSA-013-HSA-OPTUM BANK 700-00-2183-0000 2,506.77
7-MINNESOTA LIFE LI-Life Insurance 700-00-2180-0000 453.31
9-PERA
MNPERA-MN-PERA Deduction
700-00-2175-0000 3,358.21
MNPERA-MN-PERA Deduction Total 3,358.21
MNPERR-MN PERA Benefit Emplo
700-00-2175-0000 3,874.85
MNPERR-MN PERA Benefit Employer Total 3,874.85
9-PERA Total 7,233.06
Report Total 58,618.78
PR-AP Distribution(03/06/2017- 2:41 PM) Page 2
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#3B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Adopt Renewable Energy Implementation Plan
Meeting Date: March 13, 2017
Prepared by: Paul Hornby
Reviewed by:
Attachments: Renewable Energy Implementation Plan, Renewable Energy Analysis Priorities Summary
Policy Consideration:
Should the City Council adopt and implement the renewable energy strategies identified in Renewable
Energy Analysis prepared by the Great Plains Institute?
Background:
The City Council authorized preparation of a citywide Renewable Energy Analysis to better understand
the potential for renewable energy resources and opportunities for city operations, residents, and
businesses. Council directed staff to prepare a Renewable Energy Implementation Plan to organize
recommendations in the Renewable Energy Analysis for planning and financing energy goals.
The plan identifies implementation of specific items to be addressed between 2017 and 2020,with
longer term items from 2021 and beyond that can be reviewed and considered for implementation by
Council and staff at that time. The Implementation Plan spreadsheet includes the proposed
implementation steps by year along with future items for consideration.
The Renewable Energy Implementation Plan is prepared in a format for use in the City Capital
Improvement Program and Comprehensive Plan.
Financial or Budget Considerations:
The majority of the items identified in the implementation plan are related to City staff time.
Installation of solar panels on roof tops or other locations are projected to have cost associated with
them. These installations are projected beyond 2020, but Table 1.2 provides budgetary costs in 2017
dollars. There are also costs associated with energy audits, proposed for 2017, at about$600 per
building. Energy improvement costs post audit will need to be determined after the audit report is
available. Plan years 2018, 2019 and 2020 include a placeholder for improvements recommended by
the audits.
Recommendation/Action Requested:
Staff recommends Council accept the Renewable Energy Implementation Plan, consider the plan during
the Council staff retreat, or provide staff other direction.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Renewable Energy Implementation Plan
Prepared for:
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
February 13, 2017
Prepared by:
WSB & Associates, Inc.
477 Temperance Street
St. Paul, MN 55101
651-286-8450 (Tel)
651-286-8488 (Fax)
Renewable Energy Implementation Plan
City of Shorewood,MN
WSB Project No.2925-28
February 13, 2017
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Renewable Energy Implementation Plan
City of Shorewood, MN
WSB Project No. 2925-28
Dear Mayor and City Council Members:
Transmitted herewith is the Renewable Energy Implementation Plan for the above-referenced project. The
report is a planning tool to help the City meet its short-term and long-term renewable energy needs.
We would be happy to discuss this report with you at your convenience. Please contact us if you have any
questions.
Sincerely,
WSB&Associates, Inc.
Paul Hornby, P.E.
City Engineer
(651) 286-8453
phornby @wsbeng.com
ph
INTRODUCTION
In February, the City had a Renewable Energy Analysis conducted to better understand its
renewable energy resources and opportunities to utilize clean energy for city operations, residents,
and businesses. The Renewable Energy Implementation Plan seeks to organize and layout the ideas
set forth from the Renewable Energy Analysis to use as a tool as the City moves forward to achieve
its energy goals. The following priorities were set forth by the City following its review of the
Renewable Energy Analysis;
• Investigate on-site solar energy installation on public buildings
• Prioritize potential community solar garden sites on public land
• Enable solar development and energy efficiency development through city policy and
regulatory tools
• Promote existing utility incentive programs and continue to work with energy utilities to
encourage residents and businesses to participate
• Prepare educational opportunities for residents and businesses on Green House Gas
(GHG) reduction measures
• Identify fleet maintenance, purchases, and fuel conversion opportunities
• Improve efficiency of city buildings
• Implement measures to improve energy use for critical infrastructure with high energy
intensity
• Amend joint powers agreement for police/fire station to accommodate renewable energy
and energy efficiency measures
• Revisit technologies that will reduce GHG emissions for city facilities (20 years out) and
incorporate as they become available
Each of these priorities was then further broken down into short and long-term actions. The
attached table gives a chronological breakdown of when the City would be looking to initiate each
action and a rough estimate of what resources might be involved in accomplishing it.
Xcel Energy's Partners in Energy is a two-year community support program that facilitates
community energy planning and implementation support for targeted, community-specific energy
goals. The first 4-6 months partners a team of local community stakeholders assisted by Xcel
Energy experts, through a series of five workshops, and using baseline information and existing
energy-saving efforts, to plan and develop a strategic energy action plan. The remaining 18-20
months are used to implement the goals and strategies developed in the plan.
The City could benefit by encouraging the increased use of solar energy installations by City policy.
This can be done both by removing existing barriers or hindrances such as modifying the City's
zoning code to specifically include solar energy installations as permitted uses that would more
stream line the permitting process and by adding incentives either through supplementing
construction/project costs or through in expedited or discounted permitting process.
Educating residents and businesses to decrease energy consumption, increase use of renewable
energy, and reduce greenhouse (GHG) emissions. This would include the awareness of water use,
and encouraging residents to employee conservation methods like, minimizing the time water is left
Renewable Energy Implementation Plan
City of Shorewood,MN
WSB Project No.2925-28
running during activities, installing reduced flow faucets and shower heads, and limiting irrigation
during summer months.
A Solar Power Hour is a one-hour presentation which, discusses solar market trends, describes the
basic components of a solar photovoltaic (PV) system, outlines the evaluation process for installing
solar PV, and introduces incentive options and economic benefits.
The Home Energy Squad offers an in home meeting where, for a flat $70 trip charge, efficiency
experts will identify and install for free energy-saving home improvements which include, compact
fluorescent lights, programmable thermostats,weather stripping for an exterior door, high efficiency
shower heads, kitchen and bathroom faucet aerators, and water heater insulation.
The Clean Energy Project Builder is a web site resource that lists companies that plan, implement,
and manage clean energy projects within a given area. Residents and businesses are able to be
connected with service providers in their area as well as review their past projects.
By utilizing light emitting diodes (LEDs) which, use about 75-80% less energy than traditional
incandescent light bulbs and can last up to 25 times longer, the City could save on energy costs.
Other building efficiencies include daylight controllers which turn certain lights off when they
detect that natural light is providing a predetermined level of brightness and infrared sensors which,
detect movement and occupancy within a room and turn the lights off after a given period of time
without occupancy.
As part ofXcel Energy's Turn Key Service Program, for a$600 fee, an energy advisor will
conduct an ASHRAE level 1 Energy Efficiency Audit on City-owned buildings to identify
improvements which provide the largest impact to reduce energy costs utilizing low or no-cost
measures. This assessment also provides for a comprehensive energy report which includes,
improvements recommended for your facility, potential energy savings, outline of simple paybacks,
listing of available rebates, benchmarking for applicable building segments and an end-use profile
to determine what's consuming the most energy. The report may also identify more capital
intensive improvements that would require additional analysis found in Level 2 Audits including;
combustion analysis and steady state efficiency testing, lighting level assessment, blower door
testing, duct leakage testing, relative humidity testing, air flow and temperature measurements,
water flow and temperature measurements, and electrical testing which, would have additional
costs. Also, as part of the assessment, Xcel offers a 30% bonus to rebate-eligible improvements that
are implemented within 9-12 months of the assessment. Another feature of the Turn Key Service
Program are no-cost services for energy efficiency project implementation. These include;
facilitating meetings; prioritizing conservation opportunities and provide further evaluation;
conducting a financial analysis; evaluating proposals and coordinating/verifying project
implementation; and completing and submitting rebate paperwork.
Community Solar Gardens are where organizations or individuals can subscribe to purchase a share
of the energy produced by an existing or proposed solar garden. That portion of energy produced is
then credited to the organization's or individual's energy bill. Local governments also have the
option of participating by providing or leasing roof top or land space for community solar garden
projects. One of the resources to assist in this process are the Clean Energy Resource Teams
Renewable Energy Implementation Plan
City of Shorewood,MN
WSB Project No.2925-28
(CERT) which are a statewide partnership that connects individuals and their communities to the
resources they need to identify and implement community-based clean energy projects.
At this time, when considering replacing fleet vehicles and trying to consider fuel efficiency, the
methods utilized by the state and surrounding government agencies to reduce fuel costs include the
use of ethanol, biodiesel, and Eco boost technologies in their fleets. There are currently no options
available for electrical hybrid versions of fleet trucks however; they are anticipated to become more
widely available in the next 3-5 years.
Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help
cities achieve their sustainability and quality-of-life goals. This free continuous improvement
program, managed by a public-private partnership, is based upon 29 best practices. Each best
practice can be implemented by completing one or more actions at a 1, 2 or 3-star level. These
actions focus on cost savings and energy use reduction. Cities achieve steps based on the number
and level of which they implement the GreenStep 29 best practices. The League of Minnesota
Cities formally recognizes new and continuing Green Step cities at their annual conference.
There are green building standards that have been established in Minnesota through the Minnesota
Sustainable Building 2030 Energy Conservation Program. The program sets specific
performance standards for energy use improvements in newly constructed and remodeled buildings
compared to representative buildings in 2003. The goal of the program is to gradually reduce the
required carbon emissions every 5 years until the requirements for new construction in 2030 are a
100% reduction. Following construction, actual energy data and use is collected and program
participants would be eligible to receive specific utility incentives.
Water and wastewater make up a quarter of greenhouse gas emissions from the city's operations.
Supplying homes and businesses with clean water and safely removing waste water are crucial
functions of a local government. While these functions (particularly pumping water) have high
energy intensity, it is critical to sustain their operation at all times. Replacing pumping equipment
with higher efficiency alternatives will save the City money in reduced energy use over time while
the implementation of on-site solar arrays paired with batteries would provide both supplemental
power sources and a back-up power supply if necessary.
Renewable Energy Implementation Plan
City of Shorewood,MN
WSB Project No.2925-28
TABLE 1.1
Shorewood Renewable Energy Implementation Plan
Timeframe Action Type Priority Action Description Resources Needed
Participate in Xcel Energy's Partners in Energy program and develop an energy action plan to meet the City's
energy objectives.
Public Make information available on the city website,include rebate materials in information kiosks,the city
Education/ newsletter,social media,and any other city community communications.
Public Sponsor or promote educational events and workshops like a Solar Power Hour,news articles,website links.
In-House Staff Time
Information/ Promote home efficiency programs like the Home Energy Squad.
Community
Involvement Link residents and businesses to resources like the Clean Energy Project Builder that identifies contractors and
installers for renewable energy projects.
Educate residents on water consumption habits in an effort to reduce water use,especially in summer months.
Include solar energy as a permitted use in the zoning code for rooftop and free-standing accessory systems.
Address dimensional standards as described in the Shorewood Renewable Energy Analysis Report.
Encourage solar installations(on residential and commercial properties)through promotion of utility provider
incentives,streamlining the permitting process,and highlighting its benefits. In-House$10,00 consulting
$10,000 consulting
Planing/Zoning Require energy efficiency for renewable energy projects,such as the recommendations provided for the PU D
Ordinance ordinance.(e.g.Energy efficient light bulbs,occupancy controlled light switches,Low flow faucets,Low flow
Updates toilets,Motion sensored faucets,High efficency HVAC systems)
2017 Set renewable energy and energy reduction goals for the public and private sector to determine the amount of
energy to be offset by solar energy and energy efficiency.(Xcel Energy's Partners in Energy program)
In-House Staff Time
For,cc'ations lude a map of the city's solar resource in the comprehensive plan;identify land use conflicts and priority
for solar development.
Replace all Incandescent Lighting in City Buildings with LED Lighting or comparably efficient units. (75-80%
Energy Cost Savings for LEDs compared to traditional Incandescents) In-House Staff Time and
Improve Material cost
Install daylight controllers and Infrared Sensors for interior lighting systems
Effiiciency of
City Buildings Schedule Energy Efficiency Audit through XCEL Energy-City Hall,Maintenance Facility,Southshore Center,Well In-House Staff Time.$600 per
Houses,Lift Stations,JPA w/Police Station and Fire Station) building for Audit
Short Term Participate in joint power actions with a Community Solar Garden Program.
(0-4 Years) Fleet
Adopt a purchasing policy that considers fuel efficiency and alternative fuels(e.g.bio-diesel,ethanol,turbo)
Maintenance when replacing fleet vehicles.
and Purchases
Create
Community Establish a Vision and mission statement for the community through goal setting as part of the Xcel Energy In-House Staff Time
Vision/Mission Partners in Energy Program.
Statement
On-Site Solar Promote the community solar garden program to residents and businesses by providing resources through
Installations various communication outlets,regardless of participation.
Improved City
Building Implement Energy Efficiency Audit through XCEL Energy-Phase 1-Identify Energy-Saving Oppurtunities
Efficiencies
Planing/Zoning
Ordinance Implement required number of energy efficiency best practices to achieve Step 2 GreenStep City status.
Updates
2018 In-House Staff Time
Public
Education/
IPublic Implement the ener gy action plan developed in the Xcel Energy's Partners in Energy program
nformation/
Community
Involvement
Improved City
2019 Building Implement Energy Efficiency Audit through XCEL Energy-Phase 2-Scope Energy Efficiency Potential In-House Staff Time
Efficiencies
Improved City
72020 Building Implement Energy Efficiency Audit through XCEL Energy-Phase 3-Implement Energy Efficiency Improvements In-House Staff Time
Efficiencies
Consider a pilot behind-the-meter solar installation on its Public Works facilities,City Hall or the Southshore
Ins Site Solar Center. See Table 1.2
Installations
Mid-Range 2021-2027 Plan for solar installations on facilities where there is a solar resource and energy usage.
(5-10 Years) Planing/Zoning
Encourage new construction to be built to green building standards(e.g.SB 2030)if allowed as appendix to the
Ordinance State Building Code,or coupled with PUD regulations. In-House Staff Time
Updates
Consider options to replace pumping equipment with higher efficiency options.
=Longe 2028+ Improved In-House Staff Time
Energy Use Install ground-mount solar systems at water pumping stations.
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CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION ADOPTING THE RENEWABLE ENERGY PLAN
FOR THE CITY OF SHOREWOOD
WHEREAS, the City of Shorewood authorized preparation of the Renewable Energy
Implementation Plan; and
WHEREAS, the Renewable Energy Implementation Plan provides guidance for
budgeting energy efficiency improvements for city facilities and operations; and
WHEREAS, the Council has reviewed the final draft Renewable Energy Implementation
Plan in a Council Staff Retreat on February 24, 2017, and finds that it is in the City's best interest
to approve the Plan.
NOW, THEREFORE, BE IT RESOLVED, by the Shorewood City Council that the
Renewable Energy Implementation Plan is adopted by the City Council
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 13th day of March,
2017.
Scott Zerby, Mayor
ATTEST:
Greg Lerud, City Administrator
#3C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Resolution Accepting Plans,Specifications and Authorizing Advertisement for Bids for
the 2017 Crack Fill and Seal Coat Project,City Project 17-01
Meeting Date: March 13, 2017
Prepared by: Paul Hornby
Reviewed by:
Attachments: Resolution
Background:
The City annually provides for maintenance of City streets as part of the Street Reconstruction Fund as a
seal coating project. Streets scheduled for the 2017 Crack Fill and Seal Coat Project,to receive seal
coating improvements are listed below:
Academy Avenue,Anthony Terrace,Charleston Circle,Clover Lane,Club Valley Road,Country Club
Road,Covington Road W, Dellwood Lane, Elder Turn, Elmridge Circle, Enchanted Cove, Enchanted
Drive, Enchanted Lane, Enchanted Point,Glencoe Road,Grant Street, Lake Linden Court, Lake Linden
Drive, Lawtonka Drive, Mary Lake Terrace, McLain Road, Minnetonka Drive, Park Street, Pleasant
Avenue, Rampart Court,Shady Island Circle,Shady Island Point,Shady Island Road,Shady Island
Terrace,Smithtown Road,Spruce Hill Court,Tee Terrace,Timber Lane,Vine Street,Wiltsey Lane,
Wood Drive,and Wood Duck Circle.
The attached Resolution approves the plans and specifications and authorizes the advertisement for
bids. As in past years,the 2017 Crack Fill and Seal Coat Project is a cooperative effort with the cities of
Victoria and Minnetrista to provide cost effective bidding and construction.
Financial or Budget Considerations:
The Capital Improvement Plan budget in the Street Reconstruction Fund is$184,000 for the 2017 Crack
Fill and Seal Coat Project.
Options:
1. Approve the resolution accepting Plans, Specifications and Authorizing Advertisement for Bids
for the 2017 Crack Fill and Seal Coat Project, City Project 17-01.
2. Direct Staff to modify the roadways designated for seal coating.
3. Take no action at this time.
Recommendation/Action Requested:
Staff recommends approval of the Resolution approving plans and specifications for the 2017 Crack Fill
and Seal Coat Project, and authorizes advertisement for bids.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENTS FOR BIDS
2017 CRACKFILL AND SEAL COAT PROJECT
CITY PROJECT 17-01
WHEREAS, the City of Shorewood designates $184,000 for maintenance and seal coating;
and
WHEREAS, the Pavement Management Plan identifies streets within the City that need
maintenance by seal coating; and
WHEREAS, the City Engineer has prepared Specifications for the 2017 Crack Fill and Seal
Coat Project, City Project 17-01, in accordance with the Pavement Management Plan.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood,
Minnesota:
1. The Specifications were prepared by the City Engineer for such improvement. Said
Specifications are hereby approved and shall be filed with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper and
according to Minnesota State Law an advertisement for bids, upon the making of
such improvement under such approved plans and specifications. The advertisement
shall be published for 3 weeks, shall specify the work to be done, shall state that bids
will be opened and considered by the city at the specified time and date, in the City
Hall Council Chambers, and that no bids will be considered unless sealed and filed
with the Clerk and accompanied by a cash deposit, cashier's check, bid bond, or
certified check payable to the Clerk for 5 percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13''
day of March, 2017.
ATTEST: Scott Zerby, Mayor
Greg Lerud, City Administrator
#3D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accepting a Donation from the American Legion Post#259
Meeting Date: March 13, 2017
Prepared by: Bruce DeJong, Finance Director
Policy Consideration: All donations to the City of Shorewood must be accepted by the City Council.
Background: The American Legion Post#259 has given a $200 donation for the Safety Camp.The
contribution is voluntary in nature.
Financial or Budget Considerations: This donation will help to cover expenses for Safety Camp being
held on Wednesday,August 9,from 8:30 am—3:30 pm.
Options:
• Accept the Donation, or
• Reject the Donation
Recommendation/Action Requested: Staff recommends that the donation be accepted, and a thank
you note will be mailed to the American Legion.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#3F
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Multiple Dock Facility License – Shorewood Yacht Club, 23500 Smithtown Road
Meeting Date: 13 March 2017
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Multiple Dock Facility License Application
Policy Consideration: The City Code section 1201.24, Subd. 10, requires the Shorewood Yacht Club,
located at 23500 Smithtown Road (Co. Rd. 19), to apply for a Multiple Dock Facility License.
Background: This is the Shorewood Yacht Club’s annual multiple dock facility license application. City
Code section 1201.24, Subd. 10 states that renewal of the license shall be granted provided the
operation is in conformance with the terms of the conditional use permit. As indicated on the
application, the owner agrees to arrange for necessary inspections to ensure that the property is in
compliance with the city code. A site inspection will be conducted when the slips are occupied in the
summer.
Financial or Budget Considerations: The fee for the license is $2.00 per boat slip. The applicant has
117 boat slips and has paid the fee of $234.00.
Options: As the license requirements have been met, and the owner has agreed to a site
inspection, which will be conducted in the early summer, approval of the Multiple Dock Facility License
application for 2017 is in order.
Recommendation / Action Requested: Approval of the Multiple Dock Facility License application for
the Shorewood Yacht Club for the year 2017.
Next Steps and Timelines: Staff will issue the License for the Multiple Dock Facility for the
Shorewood Yacht Club for the year 2017, and conduct a site inspection in early summer when the slips
are occupied.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
MULTIPLE DOCK FACILITY LICENSE
� CITY OF APPLICATION
._..I SHOREWOOD
r
5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (952) 960 -7900
PLANNING AND PROTECTIVE INSPECTIONS
(Please Print or Type)
SITE
Address; Shorewood Yacht Club - 23500 Smithtown Road, Shorewood, MN 55331
P.I.N.•
OWNER
Name: Gabriel Jabbour Telephone:( 67 l A )/
Address: 220 Tonka Bay Road Tonka Bay, MN 55331
(Sweet)
Email Address: gabrieljabbour @msn.com
(City/State /Zipcode)
AGENT OR MANAGEMENT REPRESENTATIVE (if different than owner)
Skipp LaJoy 612 c4 . 99-'
Name: Telephone;( ) �
Address: 220 Tonka Bay Road Tonka Bay, MN 55331
(Street) (City/State /Zipcode)
Email Address: skipp @tonkabaymarina.eom
NUMBER OF BOAT SLIPS (AUTHORIZED BY CONDITIONAL USE PERMIT AND LMCD)
(Office Use Only — Do Not Write In Shaded Area)
ZONING
District: L— 9', Lak- -,- -.4 _ieeate�tion��
Conforming Use
Nonconforming Use ❑
INSPECTIONS
(Date) (Inspector)
Initial
Compliance:
Follow -up:
Approved:
(Compliance Official) (Date)
LICENSE FEE
Fee Per Unit:
No. of Boat Slips:
Total Fee:
Receipt No.
Date:
X
0
117
In signing this application, I hereby acknowledge that I
have reviewed the requirements of the Lakeshore
Recreational Zoning District and agree to arrange for
necessary inspections to ensure that my property
complies with the Code.
Signature d Owner of 4ent Date
7A
CITY OF SHOREWOOD 5755 COUNTRY CLUB
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, FEBRUARY 28, 2017 7:00 P.M.
MINUTES
1.CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A.Roll Call
Present: Chair Mangold, Commissioners Vassar, Rock (arrived at 7:15), and
;
BarrCity Council Liaison Labadie; City Planner Nielsen
Absent: Kobs
B.Review Agenda
Vassar moved to approve the agenda as written. Barr seconded the motion. Motion carried 3-
0.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of January 10, 2017
Mangold moved to approve the minutes of the, January 10, 2017 meeting as written. Barr
seconded the motion. Motion carried 3-0.
3. MATTERS FROM THE FLOOR
There were none.
4. LACROSSE REPRESENTATIVE
Lacrosse Representative, Steve Well discussed the plan for a wall which is used for lacrosse
practice. It would be eight feet high by twenty feet long. Barr asked if there could be greenery
on one side. Steve Well stated that would be a possibility.
Commissioners discussed the location. Nielsen stated it was proposed for the northwest corner.
Vassar asked what the odds would be those practicing would miss the ball. Steve Well stated it
would be likely but no more likely than when kids play catch. Vassar stated landscaping should
be considered in the area.
Rock arrived at 7:15 p.m.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 28, 2017
5
PAGE 2 OF
Mangold asked if safety netting would be needed. Steve Well stated those practicing would be 4-
6’ from the wall and would be directly in front of the wall.
Mangold asked what kind of construction timeline is proposed. Steve Well stated it would be
constructed in the early spring.
Barr suggested greenery be planted as soon as possible. Mangold suggested painting the wall to
soften the look.
Mangold asked if the lacrosse group would be responsible for the upkeep of the wall. Steve Well
stated they would do that.
Vassar suggested painting a logo on the back of the wall.
Mangold asked if there could be an allowance for future landscaping. Nielsen suggested
landscaping be planted right away. Mangold asked if a landscape plan would be needed. Nielsen
stated he didn’t think a formal plan would be needed.
Rock stated he wasn’t thrilled with the proposed location and suggested turning it 90 degrees and
turning it to the south. Nielsen discussed opportunities for fine tuning the location and
landscaping options.
Steve Well stated they would be open about determining a final location after they’ve reviewed
the site.
Nielsen stated the soil will need to be able to hold the wall up, and there is very bad soil there. If
pilings or deep footings are needed, it could cost more. He stated if the Commission is agreeable
to approve, there should be a condition to require this if needed.
Mangold moved, Rock seconded to recommend approval of the wall construction subject to
approval of the City Engineer in the northwest corner of the practice facility with a $2,000
allowance for landscaping. Motion carried 4-0.
Nielsen stated there isn’t anything budgeted for bleachers in Badger Park. Mangold stated we can
look at that for the future.
5. BADGER PARK
Playground Equipment
Nielsen stated we talked about the next phase of this project. He discussed using the proposed village
green area for picnicking. He suggested landscaping to soften the view of the lacrosse practice wall.
He noted two sets of playground equipment are shown in the plan now, and staff is recommending
combing the two sets. He suggested using some of the equipment already there.
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 28, 2017
5
PAGE 3 OF
Commissioners discussed pricing, ADA compliance, and mat materials.
Mangold asked the Commission for input on what kind of equipment would be needed. Rock stated
we would need to work the area we have. Nielsen stated the area is more than double what currently
exists. He stated a company from Chaska will come out to talk to the Commission about their
playground needs. Nielsen discussed the possibility of refurbishing the existing equipment which would
involve new coatings.
Mangold favored all new equipment. Nielsen stated $130,000 is budgeted for playground equipment.
Rock discussed how a contractor could help with the design and layout of the equipment.
Commissioners discussed combining play areas. Vassar discussed adding a sand/water table. Barr
suggested a climbing wall. Commissioner agreed to combine play areas and have one large structure.
Labadie suggested an add-on piece for special needs users.
Commissioners discussed juggling the pinwheel area around to accommodate the playground location.
Barr asked if we could get a rough idea of the playground area size. Nielsen stated that could be
calculated. Mangold stated we would run out of budget before we run out of space. He stated he
wanted to be mindful of not changing the elements that we wanted to begin with. Nielsen stated the
proximity of the play area to the lacrosse practice area will not be an issue. The landscaping will catch
any flyaway balls before they get to the play area.
Vassar asked what else would lacrosse need for the field. Nielsen stated they will be needing storage
space.
Tennis Courts
Nielsen discussed grant opportunities for tennis courts and dollar amount limits. He stated there was a
quote received for refurbishing for $107,000.
Vassar suggested fundraising opportunities such as buy a brick. Nielsen stated it was done before and
was not a popular fundraiser. Other fundraisers were discussed.
Nielsen stated sketches would be brought back showing concepts of the areas for playground
equipment.
Commissioners discussed the uses for the storage building. Mangold believed there should be year-
round restrooms. Nielsen suggested a three-season restroom so water can be shut off during the
winter as there are cost savings.
Mangold asked if there was an update on the sidewalk construction. Nielsen stated he talked to
the City Engineer about constructing the sidewalk when the parking lot is constructed, and the
cost become out of control. It is now being scaled down and will be back to the City Council on
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 28, 2017
5
PAGE 4 OF
March 13. Mangold was concerned about WSB’s engineering costs. Labadie suggested going to
the March 13 meeting to voice concerns.
6.SOUTH SHORE COMMUNITY PARK – PARKING LOT/PICKLE BALL
Nielsen stated the original goal was to use the existing pavement for pickle ball. He discussed
using Public Works for some of the work with the goal being to stay within the $50,000
budgeted.
Vassar suggested it be made usable as a tennis court as well. Nielsen stated he would research the
possibility. He stated there might be grant money for it.
7.SUMMER PROGRAMS
Mangold stated Twila does a great job with the programs. The Movie in the Park will be moving
to Freeman Park due to construction. He asked for input on whether it should continue given
how costly it is. Nielsen stated the attendance wasn’t very good last year. Vassar stated it rained.
Mangold believed it should be done as it is very popular. Commissioners discussed the time of
year for the movie. Labadie suggested adding a theme to the event or having a costume contest.
Nielsen suggested having face painting. Movie choices will be brought back to a future meeting.
8.DETERMINE CHAIR AND VICE CHAIR
Rock moved, Vassar seconded to appoint Mangold as Chair for 2017. Motion carried 4-0.
Mangold stated currently Kobs is Vice Chair. Mangold asked Rock if he would be interested in
serving.
Mangold moved, Barr seconded to appoint Rock as Vice Chair. Motion carried 4-0.
9.DETERMINE LIAISONS
Mangold – March 13
Barr – March 27
Rock – April
Kobs - May
Vassar – June
10.NEW BUSINESS
Vassar asked if someone could be hired or dedicated to doing the work in the parks. Nielsen
stated there is one individual in Public Works who is in charge of the parks. Nielsen stated there
is a click it function on the website that reports issues. Vassar stated she would like someone
PARK COMMISSION MINUTES
TUESDAY, FEBRUARY 28, 2017
5
PAGE 5 OF
whose first priority is the parks. Nielsen stated that is what Chris Pounder does. On a different
subject, Nielsen stated the City Council would like to attend the park tours this year. Mangold
suggested having maintenance standards for all the parks. Vassar suggested it could be
determined when the park tours are done. Mangold stated we should review park standards at
the March meeting.
11. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Labadie updated the Commission on recent City Council actions. They modified their ordinance to
regulate short term rental housing.
B. Staff
Nielsen stated his schedule is still up in the air.
12. ADJOURN
Vassar moved, Barr seconded, to adjourn the Park Commission Meeting of February 28, 2017
at 9:01 p.m. Motion carried 4-0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Park User Fees Increase
Meeting Date: 13 March 2017
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Planning Director's memorandum
Excerpt—Park Commission minutes from 22 November 2016
Draft Ordinance
Policy Consideration: Should the City increase the fees for use of City Park facilities, particularly the
new playfield in Badger Park?
Background: See Planning Director's memo, attached, for detailed background. At its 22 November
2016 meeting,the Park Commission recommended approval of the increase in fee (see Draft Ordinance,
attached).
Financial or Budget Considerations: Park user fees are intended to partially offset the cost of
maintaining park facilities.
Options: Increase the fees as recommended by the Park Commission; approve a larger increase; or
leave the fees at their current rate.
Recommendation/Action Requested: As mentioned in the memorandum attached, we were advised
by Lacrosse representatives that our fees were quite low with respect to what other cities charge. It is
recommended that the attached ordinance be adopted.
Next Steps and Timelines: The fees go into effect upon publication of the ordinance.
Connection to Vision/Mission: Attractive amenities and sound financial management.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
* a #5
CITY OF
SHOREWOOD
5755 Country Club Road •Shorewood, Minnesota 55331 •952-960-7900
Fax: 952-474-0128 •www.ci.shorewood.mnmtiis •cityhall @ci.shorewood.mn.tiis
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 18 November 2016
RE: Park User Fees
FILE NO.: Parks(Admin)
As discussed at our last meeting, we have been advised that our current field rental fees are well below the
apparent going rate, particularly with respect to artificial turf fields. Based on the comparison of select
cities, attached, staff recommends amending the City's Code to increase the fee for use of the artificial turf
field to $50/hour or $210/day (similar to Plymouth).
We may also wish to look at Plymouth's other charges, which appear simpler than ours. This will be
discussed at Tuesday night's meeting.
Cc: Greg Lerud
Dick Woodruff
2016 - Fee Schedule from Other Cities
City Fields Grass Artificial Turf Lights
Plymouth $25/hr, $99/day (baseball) $31/hr, $127/day $50/hr, $210/day $30/hr
$15/hr; $40 service
charge for unscheduled
Eden Prairie $125 per day, per field N/A N/A lights
$15.50/hr Resident,$17.50/hr
Burnsville Non-Resident Worked into fee
Per Day-$65.00 (Plus sales Per Day-$100 (plus sales
Shakopee tax) N/A N/A tax)
$25/hr, per field fee will be
Chanhassen $75 per field, per day N/A N/A chargedfor lights
Resident-$25/hr, Non-
Resident-$40/h r;Tournament-
Invitional $50 per field, per Resident-$40/hr,Non-
Golden Valley day. N/A N/A Resident-$55/hr
Footba II/lacrosse
(other groups or
tournaments)
$50/day, Baseball
Athletic/organized sports $SO/field/day,
under contract with City $10 Soccer$150/day all Currently same as
Shorewood per player annual user fee fields grass $30/hour
PARK COMMISSION MINUTES
TUESDAY,NOVEMBER 22,2016
PAGE 2 OF 3
Nielsen stated the future plan for a free skate track was discussed with the City Council, and they raised the
issue of having Plexiglas to keep hockey pucks away from the track.
Mangold recalled there would be netting on each end of the rink. Nielsen agreed.
Nielsen noted the location of the light fixtures.
Woodruff stated Council had a question about the transition in the spring from a rink back to the parking
lot and the timing for field usage. They were concerned about stabilization of the ground and possible ruts.
The Council wanted to make sure the parking lot was available soon after the rink season was over.
Nielsen stated the plan could be to barricade the rink area until the ground stabilizes.
Commissioners and staff discussed board removal and parking lot usage. Mangold asked if there is
anything scheduled in April. Nielsen stated he was unaware when the first practice would be scheduled.
He believed April was a little early for that.
Mangold asked what the next phase should be. Nielsen stated we could start looking at boards, board
heights, etc. Mangold suggested going back to the manufacturer to see what options are and where to go
from there.
5. REVIEW ATHLETIC FIELD RESERVATION FORM FEES
Commissioners reviewed athletic field reservation form fees and changes to be made for Badger Field.
Nielsen stated we were advised by the lacrosse league that our fees were very low. They suggested
$50/hour would be a good deal. We reviewed several other cities, and Plymouth has artificial turf. They
charge $50/hour or $210/day. Nielsen suggested the lighting fees remain the same at$30/hour. He stated
some cities differentiate between residents and non-residents. Staff recommended $50/hour or $210/day for
artificial turf. He stated we might want to look at the use of ballfields at some point.
Mangold moved, Barr seconded to recommend approval of the $50/hour or $210/day charge for
artificial turf.
6. NEW BUSINESS
None
7. STAFF AND LIAISON REPORTS/UPDATES
A. City Council
Woodruff reported on recent City Council actions.
B. Staff
Nielsen reported on broken ties on the goal nets. He stated vandalism in the parks is an ongoing battle. He
discussed motion lighting or a streetlight near the new field which would be turned on nights when no one is playing
there.
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE TITLED
"LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES"
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows:
CITY OF SHOREWOOD
LICENSE, PERMIT, SERVICE CHARGES
AND MISCELLANEOUS FEES
Section 2. Addition to Miscellaneous Permits and Licenses:
LICENSE,PERMIT,SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge/Fee City Code Current Charge/Fee New Charge/Fee
Referenc
e
V. Park and Recreation
Soccer/Football/Baseball/
Softball Fields(per field)
Damage deposit, all fields $125/flat fee $125/flat fee
Football Field,unlighted $50/day $50/hour or$210/day
Lights $30/hour $30/hour
Diamond field(baseball) $50/day $50/day
Entire soccer area, $150/day $150/day
unlighted
Tennis Courts $5/court/hour $5/court/hour
Section 3. This ordinance is effective upon publication in the Official City of Shorewood
newspaper.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota
this day of , 2017.
ATTEST: Scott Zerby, Mayor
Greg Lerud, City Administrator
VC
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Minnetonka Lacrosse—Request to Build Practice Wall in Badger Park
Meeting Date: 13 March 2017
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Planning Director's memorandum
Policy Consideration: Should the City approve the construction of a lacrosse practice wall in Badger
Park?
Background: See attached memo for detailed background on this item. Steve Well, representing
Minnetonka Lacrosse, clarified that the wall will be eight feet tall, rather than ten. The Park Commission
considered this matter at its 28 February meeting. They recommended approval of the request, subject
to Lacrosse representatives obtaining soil testing for the wall location, designing footings based on soil
test results and providing a $2000 escrow for landscaping on the west side of the wall.
Financial or Budget Considerations: Minnetonka Lacrosse will be responsible for all costs associated
with construction of the wall. Long term maintenance will be the responsibility of the City.
Options: Approve the request; deny the request; or approve the request with different conditions.
Recommendation/Action Requested: It is recommended that Minnetonka Lacrosse be allowed to
build the wall subject to the conditions recommended by the Park Commission.
Next Steps and Timelines: Minnetonka Lacrosse would like to begin work as soon as possible. Upon
receipt of the soil test and approval by the City Engineer, a permit will be issued.
Connection to Vision/Mission: Attractive amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#4
CITY OF
SHOREWOOD
5755 Country Club Road •Shorewood, Minnesota 55331 •952-960-7900
Fax: 952-474-0128 •www.ci.shorewood.mnmtiis •cityhall @ci.shorewood.mn.tiis
MEMORANDUM
TO: Park Commission
FROM: Brad Nielsen
DATE: 24 February 2017
RE: Badger Park-Request for Lacrosse Practice Wall
FILE NO.: Parks (Badger)
Representatives of Minnetonka Lacrosse have requested permission to construct a lacrosse practice wall
along the westerly edge of the new lacrosse practice field in Badger Park (see Exhibit A, attached). Exhibit
B is a photo similar to what they propose to build, except that they propose a single wall, 10 feet high by 20
feet long. The wall(s) in the photo are located in a facility in Hopkins.
Presumably, Lacrosse will pay for the cost of constructing the wall. While we don't wish to add
unnecessary expense to the project, if approved the City should strongly consider requiring some sort of
decorative block, such as exposed aggregate. Further, landscaping (e.g. three spruce trees) should be
required on the west side of the wall to soften the visual presence.
Finally - again if approved - Lacrosse should be aware that soil conditions in the proposed location are
suspect. Consequently, footings or pilings will have to be designed to support the structure.
Lacrosse representatives will appear at Tuesday night's meeting to present their proposal and answer
question. While they are here, they would also like to discuss the possibility of constructing bleachers for
both sides of the play field.
Ifthe Commission has questions it would be useful to get them in advance of the meeting. Feel free to call
or email.
Cc: Mayor and City Council
Greg Lerud
Paul Homby
Larry Brown
Tim Keane
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#7D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Professional Services Proposal for the Badger Park Phase 2 Improvements
Meeting Date: February 13, 2017
Prepared by: Brad Nielsen, Director of Planning
Reviewed by: Paul Hornby, City Engineer
Attachments: Professional Services Proposal—Park Improvements, Building ARM Survey
Policy Consideration:
Should the City Council enter into a contract with WSB &Associates, Inc. to prepare construction
documents for the Badger Park Phase 2 Improvements?
Background:
The Badger Park Phase 2 Improvement project was initiated by the City Council in 2017. Phase 1 of the
Badger Park Improvements was constructed in 2016, and included the construction of a
lacrosse/football field just east of City Hall,within Badger Park. Phase 2 improvements have been
budgeted for design and construction in 2017 and include extension of sewer and water services for a
future site building,grading of green space, parking lot expansion, stormwater drainage improvements,
and sidewalks along the edge of the parking lot between City Hall and the South Shore Center.
Proposed professional services include:
• Asbestos and Regulated Material Survey(ARM)
• Project management and coordination
• Coordination with private utility companies
• Coordinate extension of power service for the athletic field lighting
• Final grading and parking lot design
• Storm Sewer Design
• Pond Maintenance and Retrofit for Treatment Capacity
• Wetland Permit Coordination
• BMP Design and Construction Documents
• MCWD Permitting
• Prepare final plans, project specific specifications, contract documents, and bidding forms
• Coordinate project advertisement
• Preparation of estimated quantities
• Construction Administration, Observation and Survey Services
Total Estimated Engineering Fee:
The cost to provide the scope of services outlined in this proposal is estimated to be$46,259 for
preparation of construction bidding documents (plans, specifications, and bidding) and $52,766 for
Construction Services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Time Schedule: Based on the current project schedule,WSB &Associates, Inc. proposes to commence
immediately with the project in time for construction starting in late summer, 2017.
Options:
1. Accept the proposal, as presented.
2. Reject the proposal and provide staff with alternative direction.
Recommendation: Staff is recommending that a motion accepting the proposal for professional
services for the Badger Park Phase 2 Improvements be approved by Council.
WSB
S
n .dsarr rcrrn lac.
engineering-planningenvironmental-construction 477 Temperance Street
St.Paul,MN 55101
Tel: 651-286-8450
Fax 651-286-8488
February 27, 2017
Honorable Mayor and Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Proposal for Final Design &Construction Services
Badger Park Phase 2 Improvements
WSB Project No. 2925-300
Honorable Mayor and Council Members:
WSB &Associates, Inc. is pleased to provide you with our proposal for the preparation of plans and
specifications, bidding services, and construction services for Badger Park Phase 2 Improvements.
Project Understanding
The Badger Park Phase 2 Improvement project was initiated by the City Council in 2017. Phase 1 of
the Badger Park Improvements was constructed in 2016, and included the construction of a
lacrosse/football field just east of City Hall,within Badger Park. Phase 2 improvements have been
budgeted for design and construction in 2017. Completion of the Phase 2 Improvements will:
• Provide a sidewalk connection between City Hall and the South Shore Community Center
and will also surround the recently constructed lacrosse field area.
• Expand the existing parking lot drive aisle that currently connects the City Hall and South
Shore Community Center parking lots to include additional shared parking areas and ADA
access to the new sidewalk facilities.
• Removal of the existing warming house structure and the associated utility services for that
building. Removal of the structures is necessary to allow for the future construction of a
play area within the park, between City Hall and the lacrosse field.
• Extension of new sanitary sewer and water services to the proposed play area within the
park.
• Landscaping enhancements within the parking lot area.
• Decorative pavement in the drop-off area at South Shore Community Center.
• Storm water improvements to meet current water quality requirements for the Badger Park
Improvements. This may include cleaning of the existing stormwater basin east of and
adjacent to the lacrosse field and improvements to the existing drainage way that traverses
along the south and east sides of the site.
Equal Opportunity Employer
wsbeng.com
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Badger Park Phase 2 Improvements —Final Design & Construction Services Proposal
February 27, 2017
Page 2
• Evaluate the potential to install a box culvert within the existing drainage way to provide a
pedestrian crossing for nature train users within the park area.
Proposed Services
Our proposed services include: a Regulated Materials Survey for the warming house area prior to
demolition of the building structure; preparation of plans and specifications for bidding purposes;
permitting for the proposed improvements; bidding administration; and construction related
services.
Asbestos and Regulated Material Survey
• Asbestos Sampling
o WSB will use destructive sampling methods to identify asbestos-containing materials
(ACM) per Minnesota Pollution Control Agency (MPCA), Occupational Safety and
Health Administration (OSHA) and Environmental Protection Agency (EPA)
guidelines and Minnesota Department of Health (MDH) Rules 4620.3460. Materials
identified as ACM will be assessed and classified as Friable, Category I or Category II
non-friable ACM. WSB will provide estimated quantities of ACM identified during
the survey. WSB anticipates approximately 15 asbestos samples will be collected for
laboratory analysis. Additional samples will be charged at a rate of$8.00 per sample
for asbestos.
• Lead-Based Paint Sampling
o WSB will identify surfaces at the Property that have the potential to be
recycled/disturbed during future renovation activities and collect samples of
those surfaces for lead-based paint (LBP) analysis. If LBP is detected, the
surfaces will be identified as requiring special management during recycling.
Materials likely to be sampled include concrete, metal piping, and miscellaneous
metal building components. WSB anticipates approximately 5 paint samples will
be collected for laboratory analysis. Additional samples will be charged at a rate
of$10.00 per sample for paint.
• Regulated Materials Inventory
o WSB will document the description and location of known materials that may be of
environmental concern for renovation/demolition, including but not limited to, light
ballasts, fluorescent light bulbs, mercury switches, lead-acid batteries, potential
polychlorinated biphenyl- (PCB-) containing equipment, and other readily-apparent
regulated/special waste materials per MPCA guidelines. We will also note other
items present that may require special attention prior to or during demolition
including; wells, septic systems, above/underground tanks, hoists, oil water
separators, etc.
• Reporting
o WSB will prepare a letter report summarizing our methods and findings for the
Asbestos and Regulated Materials Survey, including results tables, sample location
diagrams, regulated materials quantities and laboratory reports with chain-of-
custody records. WSB understands the final report may be used for environmental
planning, budgeting, and bid solicitation associated with Site redevelopment.
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Badger Park Phase 2 Improvements —Final Design & Construction Services Proposal
February 27, 2017
Page 3
Preparation of Plans and Specifications& Bidding Services:
• Project management and coordination/meetings with City staff and the City Council.
• Coordinate construction of the proposed project with any private utility companies located
in the improvement area. This coordination will include providing layout drawings to any
affected utility companies and hosting an on-site utility relocation meeting to determine
what utilities, if any, will require relocation.
• Coordinate extension of new athletic field lighting service line to City hall or other
designated location. City will contract with an electrician for panel and meter installation.
• Final grading and parking lot design.
• Storm Sewer Design
o An existing 24" storm trunk line collects stormwater from the golf course, Country
Club Road, and Badger Park parking lot and drains into the existing stormwater
pond. It is anticipated that new storm sewer will need to be designed to
accommodate the parking lot reconfiguration. Design will include subwatershed
delineations, existing and proposed conditions models and storm sewer sizing
calculations, drainage Plan sheets, and storm sewer quantity tabulations.
• Pond Maintenance and Retrofit for Additional Treatment Capacity
• Assume less than 40%of the site(parcel)will be disturbed, greater than 1 acre of
new impervious, and there will be less than a 50% increase in impervious surface on
the site.
• It is anticipated that water quality improvements will require phosphorus, rate and
volume control for the net new impervious surface.The site has an existing
stormwater pond that was likely constructed meet NURP Design criteria for the
tributary drainage area. Based on information provided this basin has accumulated
sediment and needs to be dredged to restore its treatment capacity.Additionally, in
order to meet the water quality requirements for the project, it is anticipated that a
filter bench will need to be installed along the edge of the pond to provide
additional phosphorus reduction capacity. Proposed work will includes:
• Bathometric Survey and Sediment Testing : This task includes completing a
bathometric survey to determine the volume of sediment that needs to be
removed. This information will be processed and uploaded into the City's
Storm Water Asset Management Program for final design recommendations.
Sediment sampling and analysis will also be conducted to determine the
appropriate sediment disposal methods (consistent with the MPCA's
Managing Stormwater Sediment: Best Management Practice Guidance).
• Deliverables: Bathometric survey results uploaded into City's
SWAMP, Pond Sediment Testing Spreadsheet. This task does not
include lab fees. The fees will be passed on to the City.
• Wetland Permit Coordination: This task consists of coordinating and
obtaining the required permits for the proposed pond maintenance
activities. It is anticipated that US Army Corps of Engineers permitting will
be required based on experience with similar projects. In addition, WSB will
coordinate the necessary Wetland Conservation Act(WCA) no-loss
applications and MCWD Wetland Permits.
• Deliverables: Necessary permitting documentation for the US Army
Corps of Engineers and WCA. This task does not include any
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Badger Park Phase 2 Improvements —Final Design & Construction Services Proposal
February 27, 2017
Page 4
necessary permit application fees; these will be passed on to the City
if applicable.
■ BMP Design and Construction Documents: This task consists of completing
BMP HydroCAD and water quality models to demonstrate required
phosphorus reduction capacity and rate control requirements are met.
Construction plans and specifications will be developed using recent pond
inspection data. Plans are anticipated to include: details and cross sections
for filter bench, pond grading plan, and restoration.
• MCWD Permitting
o As part of the proposed work outlined in this scope it is anticipated that the
following permits may be required from MCWD. WSB Water Resources staff will
prepare permit application, supporting documents and graphics necessary for
permit submission.The proposed fee includes one round of comments responses to
MCWD.
• Erosion Control Permit
• MCWD Wetland Permits (covered above)
• Shoreline and Streambank Stabilization
• Waterbody Crossings &Structures
• Stormwater Management Permit
• This task does not include any necessary permit application fees; these will
be passed on to the City if applicable.
• Prepare final project and construction schedule
• Preparation of estimated quantities and detailed engineer's opinion of final probable
construction cost as it relates to the work outlined in our scope of services.
• Prepare final plans, project specific specifications, contract documents, and bidding forms.
Specifications will be in accordance with the City of Shorewood standards.
• Coordinate project advertisement. We will distribute plans and specifications to the
contractors, as well as any required addenda. We will also attend the bid opening at City
Hall and prepare a tabulation of bids, and bid results letter for City Council consideration of
award.
Permitting:
■ WSB &Associates, Inc. will obtain the necessary permit from the Minnehaha Watershed
District to construct the project.
Construction Services:
■ WSB will provide construction administration, observation and survey services including
project management (weekly construction meetings, utility coordination, contractor
coordination, project close-out); construction survey staking; construction observation;
record drawings; permit monitoring and compliance review.
We are proposing to complete the work on a cost-reimbursable basis in accordance with our current
fee schedule.
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Badger Park Phase 2 Improvements —Final Design & Construction Services Proposal
February 27, 2017
Page 5
The estimated fees for the Asbestos and a Regulated Materials Survey, Design, Permitting and
Bidding Services Fees are $46,259. The estimated fees for Construction Services are $52,766.
Preparation of grant applications is not included in the project scope; however, WSB staff can
provide this service to the City if desired.
Thank you for this opportunity to provide professional consulting services to the City of Shorewood.
If this proposal is acceptable, please execute the signature block below and return as our
authorization to proceed.
Please do not hesitate to contact me at 952-737-4675 if you have any questions. Thank you.
Sincerely,
WSB&Associates, Inc.
k4UIL'* ed,
Monica Heil, PE
Senior Project Manager
PROPOSALFOR:
Final Design/Bidding Services and Construction Services— Badger Park Phase 2 Improvements.
ACCEPTED BY:
City of Shorewood, MN
Name
Title
Date
K:\02925-300\Admin\Docs\CC Action Items\2925-300 COM Letter R'oposal to P Horaby fin'Final Design Construction...docx
8A
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, MARCH 7, 2017 7:00 P.M.
MINUTES
CALL TO ORDER
Chair Maddy called the meeting to order at 7:00 p.m.
ROLL CALL
Present: Chair Maddy, Commissioners Davis, Bean, Riedel, and Sylvester,,Planning Director
Nielsen
Absent: None
Newly-appointed Commissioner Sylvester introduced herself and gave a background on herself.
Chair Maddy discussed the public hearing process for the benefit ofthose in the audience this evening.
APPROVAL OF AGENDA
Davis moved,Riedel seconded approving the agenda of March 7;2417 as written. Motion passed 510.
APPROVAL OF MINUTES
Planning Commission Meeting Minutes of February 7,2017
Davis moved,Riedel seconded approving the minotes,of February 7,2017 meeting as written. Motion passed
3/0/2. Bean and Sylvester abstained from voting.
1. PUBLIC HEARING FOR CUP FOR COFFEE SHOP WITH DRIVE-THRU SERVICE
AND OUTDOOR SEATING
Applicant: Dave Watson
Location: 19245 and 19285 State Highway 7
Chair Maddy opened the Public Hearing at 7:04 p.m.
Nielsen noted the location of the proposed site slated for redevelopment which will replace two existing
office buildings. The properties are currently zoned C-1, General Commercial. The CUP is required
because of the drive-thru window. He reviewed an aerial photograph showing the existing conditions. He
discussed surrounding uses. He reviewed the proposed building and stated three existing driveways will be
consolidated into one. The building is single story with a 3' parapet at the drive-thru window. He reviewed
the floor plan and building elevations.
Nielsen stated the plans are preliminary at this point. He discussed problems associated with the request.
He discussed the conditions for approval of a drive-thru. The building is an improvement over what
currently exists on the site. There is sufficient stacking room for vehicles. Site circulation is also
CITY OF SHOREWOOD PLANNING COMMISSION MINUTES
Tuesday,March 7,2017
Page 2 of 6
improved. The small frontage road is across the street from single family homes. The plans do not address
site lighting. The drawings are small scale but show perimeter curbing. There isn't any information
provided relative to drainage. A landscape plan has not been provided. The site plan shows a sign, but a
signage plan has not been provided. The setbacks comply with C-1 zoning requirements. The building
height has been met. A parking analysis has not been completed. The building is consistent with design
standards required in a C-1 district.
Nielsen stated the City Engineer is well aware the intersection has a low rating. He suggests a traffic study
be provided by the applicant showing the use will not make traffic worse in the area. It should include trip
generation and timing. Staff is recommending this item be continued to the April 4 meeting pending
submittal of all missing information.
Davis stated they do not need a CUP for a coffee shop but for a drive-thru.
The applicant stated all missing information will be provided as well as the requested traffic study.
Chair Maddy opened the Public Testimony portion of the Public Hearing at 7:16 p.m.
Kris Thayer, 5345 Shady Hills Circle, Shorewood stated she has canvassed the neighborhood and has
collected 88 signatures from households in the area opposing the request. She discussed traffic circulation
in other coffee shops in the area. Her major concern was the traffic and showed photographs of traffic
situations in the area of the proposed use. She urged the Planning Commission to consider this request
seriously.
Harry Millen, 5117 Vine Hill Road Minnetonka stated he stands to be the most affected resident by this
use. He was concerned about the increased traffic drawn to this use. He discussed traffic congestion in the
morning and evening rush hours. He was also concerned about vehicle collisions, nuisances, drive-thru
wait times, and snow removal from the Starbucks lot onto his property.
Matt Larson, 5125 Vine Hill Road;Minnetonka discussed surrounding uses and headlight intrusion from
current uses.
Niko Sari;address not ig ven stated he was concerned about the traffic.
Rose DeSanto, 5f I I Valley View Road, Minnetonka discussed her concerns about the traffic in the area.
She stated problems associated with the new development will just become worse. She discouraged the
Planning Commission from considering this.
Mary Macanek, 5108 Valley View Road, Minnetonka stated traffic from the high school is very heavy, the
road is curved, and it is difficult to see around the corner. She believes MnDOT should have a say on what
could be done with Highway 7. She was concerned about the increased traffic that will be short in nature.
David Sime, 5363 Ashcroft Road, Minnetonka was concerned about access to roads already. He discussed
the length of the traffic cycle on Vine Hill Road at Highway 7. He stated the traffic impact resulting from
a Starbucks would take two hours to clear the new traffic. He was also concerned about safety and
environmental impacts.
CITY OF SHOREWOOD PLANNING COMMISSION MINUTES
Tuesday,March 7,2017
Page 3 of 6
John Massart, 5220 Vine Hill Road, Shorewood stated he will be impacted by the proposed use. He
preferred the use be kept away from residential uses. He stated he avoids the intersection during rush
hours.
Cindy Heimer, 5121 Shady Lane, Shorewood was concerned about traffic and accidents.
Chair Maddy closed the Public Testimony portion of the Public Hearing at 7:44 p.m.
Davis stated there are many drive-throughs in many locations in the area;
Bean asked the Starbucks' representative for information on customer numbers. Julie Waite, Starbucks,
stated it was normal to have 500 in a day at an average store in the Twin Cities. On average 62% of the
business is through the drive-thru.
Davis asked if she was aware there was a traffic problem in this area. Waite stated she was,not aware, but
it will be addressed
Riedel stated the circumstances of the intersection are already bad:'The traffic study should consider the
increase of traffic to the intersection.
Maddy asked if the City would commission the traffic study. Nielsen stated the applicant would
commission the study, which staff would review.
Maddy suggested the traffic study,4661k at the congestion already in the area.
Bean believed a cut-through problem would be created.
Riedel stated this appears to be a long-term problem and asked the residents for their long-term solutions.
Bean stated'the solution would be to completely realign the Vine Hill Road intersection.
Riedel stated the increase in students at the high school will only create additional traffic problems.
In response to a question from Bean,Nielsen explained what the traffic study should include. A
comparison of a coffee shop with/without a drive-thru should be discussed in the study.
Riedel stated there are other issues besides the traffic. Nielsen stated we still need to see plans for lighting,
grading, landscaping and`signage.
Bean asked how much time the applicant will need for the traffic study. Nielsen stated he did not know
how long it would take. He stated the item could be continued again if needed.
Davis suggested a dedicated right-turn be constructed at Delton Avenue.
CITY OF SHOREWOOD PLANNING COMMISSION MINUTES
Tuesday,March 7,2017
Page 4 of 6
Riedel moved, Davis seconded to continue the request to the April 4 Planning Commission meeting to
allow time for the applicant to provide lighting, grading, landscape and signage plans and a traffic
study. Motion carried 510.
2. PUBLIC HEARING FOR CUP FOR AN ACCESSORY APARTMENT
Applicant: Matt Sobraske
Location: 25855 Smithtown Road
Chair Maddy opened the Public Hearing at 8:06 p.m.
Nielsen stated the request is for a Conditional Use Permit(CUP) to allow an accessory apartment in a
residential area. They are currently allowed by CUP. He discussed the proposed addition as shown on a
survey and reviewed building elevations. He reviewed the intent of the ordinance to diversify housing
availability.
Nielsen discussed the conditions for approval. The apartment amounts for 16% of the total home where
40%would be allowed. The size of the house is not being reduced to add the apartment. `It complies with
the apartment size requirement, and there is access to the apartment. The applicant is related by blood or
marriage. There will be a residential use agreement which would get recorded with the County. There is
sufficient off-street parking for the use, and a small carport which meets setback requirements. Only one
accessory apartment is proposed or allowed one the property. Staff is recommending approval of the
request subject to the applicant entering into a residential use agreement.
Maddy asked if anyone else has added an accessory apartment: Nielsen indicated they had not.
Chair Maddy opened the Public Testimony portion of the Public Hearing at 8:13 p.m.
Patricia Olsen, 25775 Smithtown Road discussed her concerns about drainage between the houses. She
stated it continues to be a problem. There is an area in her yard that is wet year-round. Nielsen stated
Engineering will be notified.
Chair Maddy closed the'P�blic Testimony,portion of the Public Hearing at 8:15 p.m.
Davis stated this looks like a good use of the ordinance.
Riedel asked what the topography is in the area. Olsen stated it is always wet and is a continuing problem.
Bean moved, Riedel seconded to recommend approval of a CUP for an accessory apartment for Matt
Sobraske at 25855 Smithtown Road subject to the Engineer's review of the grading and fill as
needed. Motion carried 510.
3. PUBLIC HEARING FOR A CUP FOR ACCESSORY SPACE OVER 1200 SQUARE FEET
Applicant: Brad Hauser
Location: 5640 Covington Road
Chair Maddy opened the Public Hearing at 8:20 p.m.
CITY OF SHOREWOOD PLANNING COMMISSION MINUTES
Tuesday,March 7,2017
Page 5 of 6
Nielsen stated a CUP was approved for accessory structure space when Mr. Hauser built his house. Two
sheds were removed at the time. He intended to remove one of the sheds, and he is applying for a new
CUP. He reviewed a survey of the property noting the location of the proposed shed. The applicant would
like to request a 12 x 20 shed which will result in 16%impervious coverage which is well below the 25%
requirement. He reviewed the criteria for approval. The total area of accessory structures cannot exceed
the area of the principal structure or floor area ratio. The architectural character of the shed will be in
character with the existing home. The plans are consistent with requirements for an accessory structure,
and staff is recommending approval.
Brad Hauser, 5640 Covington Road discussed the request and the need fox the additional space. He stated
no trees will be removed, and the site is as low profile as possible.
Chair Maddy opened the Public Testimony portion of the Public Hearing at 8:27'pm.
There were no public comments.
Chair Maddy closed the Public Testimony portion of the Public Hearing at 8:27 p.m.
Davis moved, Riedel seconded to recommend approval of a CUP'for an accessory space over 1200
square feet for Brad Hauser at 5640 Covington Road as amended to increase the allowable area for a
12 x 20 shed. Motion carried 510.
4. SUBDIVISION/COMBINATION (LOT LINE REARRANGEMENT)
Applicant: Steven Berchild
Location: 20435 and 20465 Radisson Road'
Nielsen reviewed the request for a lot line rearrangement as shown on the site location map. The Berchilds
need some additional space to add on to their home, and a lot line rearrangement is being proposed. If the
division is approved, the Berchild property would consist of 1.79 acres. The request will involve the
vacation of drainage,and utility easements and creation of new easements. This would require a public
hearing at the City Council meeting. Staff recommended approval of the request.
In response to a question from Riedel, Steve Berchild, 20435 Radisson Road stated the grassy area is used
more by them than the Callies who own the property. He noted the proposed area is for a future addition to
their house.
Paula Callies, 20465 Radisson Road discussed easements on the property and maintenance of the grassy
area. She supported the request.
Bean moved, Riedel seconded to recommend approval of a subdivision/combination (lot line
rearrangement)for Steven Berchild at 20435 and 20465 Radisson Road. Motion carried 510.
5. MATTERS FROM THE FLOOR
None
CITY OF SHOREWOOD PLANNING COMMISSION MINUTES
Tuesday,March 7,2017
Page 6 of 6
6. OLD BUSINESS/NEW BUSINESS
None
7. DRAFT NEXT MEETING AGENDA
Nielsen discussed the agenda for the April 4 meeting.
8. REPORTS
A. City Council
Nielsen reported on recent City Council actions and the development plan for the Mattay development.
B. SLUC
They will be discussing transportation.
C. Other
No report.
9. ADJOURN
Riedel moved, Davis seconded, to adjourn the Planning Commission Meeting of March 7, 2017 at 8:50
P.M. Motion carried .
RESPECTFULLY SUBMITTED,
Clare T:Link
Recorder
#8B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Hauser – C.U.P. for Accessory Space in Excess of 1200 Square Feet
Meeting Date: 13 March 2017
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Staff Report, dated 2 March 2017
Draft Resolution
Policy Consideration:
Should the Council grant a conditional use permit for accessory space in excess of 1200 square feet,
allowing for the construction of a 12’X20’ shed on property owned by Bradley Hauser?
Background:
Bradley Hauser proposes to build a new shed on his property at 5640 Covington Road. The proposed
shed, when combined with the area of an existing nonconforming pumphouse structure and the
attached garage, exceeds 1200 square feet in area, requiring approval of a conditional use permit. For
additional background, see attached staff report, dated 2 March 2017. The Planning Commission voted
unanimously to recommend approval of a 12’X20’ shed (note: the original request was for a 12”X16’
shed).
Financial or Budget Considerations:
The applicant’s fees cover the cost of processing the application.
Options:
Adopt the draft resolution as recommended by the Planning Commission; modify the resolution; or deny
the request for a conditional use permit.
Recommendation / Action Requested:
It is recommended that the resolution be adopted, approving the C.U.P.
Next Steps and Timelines:
Applicant must record the resolution within 30 days of the Council’s approval.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
> r:
F
A l
5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11@ci.shorewood.mn.us
ci.shorewood.mn.us
MEMORANDUM
TO:
FROM:
DATE:
RE:
FILE NO.:
BACKGROUND
Planning Commission, Mayor and City Council
Brad Nielsen
2 March 2017
Hauser, Bradley — Conditional Use Permit — Accessory Space in Excess of 1200
Square Feet
405 (17.07)
Last year, Mr. Bradley Hauser built a new home at 5640 Covington Road (see Site Location map — Exhibit
A, attached). At that time, he received a conditional use permit for accessory space in excess of 1200
square feet of floor area. In that process he was required to remove two nonconforming sheds from the
property. He now proposes to replace one of those sheds with a new, conforming structure, which requires
a new conditional use permit.
The subject property (see Exhibit B) contains 82,795 square feet of area and is zoned R -lA /S, Single -
Family Residential /Shoreland. The home has 3422 square feet of floor area above grade on the main level.
Elevations of the house are shown on Exhibits C and D. The attached garage contains 1129 square feet of
area. The existing pump house has 230 square feet of floor area. The proposed shed (Exhibit E) has 192
square feet. If approved, the total amount of accessory space on the site will be 1551 square feet. The total
percentage of impervious surface on the site will be 16 percent.
ISSUES AND ANALYSIS
Following is how the applicant's request complies with Section 1201.03 Subd. 2.d.(4):
1. The total area of accessory space (1551 square feet) does not exceed the floor area above grade of
the new home (3422 square feet — main level).
2. The total area of accessory space does not exceed ten percent of the minimum lot size for the R-
lA /S zoning district (.10 x 40,000 = 4000 square feet).
Memorandum
Re: Hauser CUP
2 March 2017
3. The proposed shed complies with setback requirements for the R -1A /S zoning district and the
resulting total hardcover on the site is well below the 25 percent maximum.
4. The architectural character of the proposed shed is considered to be consistent with the character of
the existing home. It will be tucked into a small clearing in the trees on the south side of the
driveway, well away from structures on adjoining properties.
RECOMMENDATION
The applicant's plans are consistent with the Code requirements for accessory space. Approval of the
C.U.P. is recommended.
Cc: Greg Lerud
Tim Keane
Joe Pazandak
Bradley Hauser
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CITY OF SHOREWOOD
RESOLUTION NO. ________
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT
FOR ADDITIONAL ACCESSORY SPACE
TO BRADLEY HAUSER
WHEREAS
, Bradley Hauser (Applicant) is the owner of real property located at 5640
Covington Road, in the City of Shorewood, County of Hennepin, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS
, the Applicant has applied to the City for a Conditional Use Permit for the
construction of a shed, the area of which, when added to the area of existing accessory space on
the property, will bring the total area of accessory space on the property up to 1599 square feet;
and
WHEREAS
, the Shorewood City Code requires a Conditional use Permit for the
construction of accessory space exceeding 1200 square feet; and
WHEREAS
, the Applicant’s request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 2
March 2017, which memorandum is on file at City Hall; and
WHEREAS
, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 7 March 2017, the minutes of
which meeting are on file at City Hall; and
WHEREAS
, the Applicant’s request was considered by the City Council at its regular
meeting on 13 March 2017, at which time the Planner's memorandum and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in a R-1A/S, Single- Family Residential/Shoreland
zoning district and contains approximately 82,795 square feet of area.
2. The total proposed accessory space (1599 square feet) does not exceed the floor
area above grade of the principal structure (3422 square feet on the main level alone).
3. The total area of accessory space does not exceed 10% of the minimum lot area
for the R-1A/S zoning district in which it is located (4000 square feet).
4. That the design and materials of the proposed shed are consistent with the
architectural character of the home.
5. The subject shed complies with all setback requirements for the R-1A/S. zoning district.
CONCLUSION
A. The application of Bradley Hauser for a Conditional Use Permit as set forth
herein above be and hereby is granted.
B. This approval is subject to the following:
1. Accessory buildings located on the property will be used strictly for
purposes of a residential nature.
2. The Applicant is hereby advised that the City Code provides specific
regulations relative to home occupations and any future use of the
accessory buildings on the property for other than allowable residential
purposes would have to comply with such regulations.
C. That the City Administrator is hereby authorized and directed to provide the
Applicant with a certified copy of this Resolution for filing with the Hennepin County Recorder
or Registrar of Titles.
th
ADOPTED BY THE CITY COUNCIL OF THE CITY SHOREWOOD
this 13 day of
March 2017.
ATTEST: Scott Zerby, Mayor
Greg Lerud, Administrator
-2-
Legal Description:
That part of Government Lot 4, Section 36, Township 117, Range 23, Hennepin County,
Minnesota described as follows: Commencing at a point on the north and south centerline of said
Section 36 a distance of 793 feet North from the south line of said Government Lot 4 as
measured along said centerline; thence on an assumed bearing of West parallel with the south line
of said Government Lot 4 a distance of 265.25 feet to the point of beginning of the land being
described; thence Northerly 9 feet parallel with the north and south centerline of said Section 36;
thence Easterly to the centerline of Covington Road along a line which if extended would
intersect said north and south centerline of said Sectton 36 a distance of 805 feet North from the
south line of said Government Lot 4; thence Northwesterly along the centerline of said
Covington Road to a point 988.9 feet North from the south line of said Government Lot 4 as .
measured at right angles with said south line; thence North 83 degrees 34 minutes 30 seconds
West 160 feet; thence South 87 degrees 55 minutes 30 seconds West to the shore of Christmas
Lake; thence Southerly along the shore of said Lake to a line bearing West from the point of
beginning; thence East to the point of beginning. Except Road.
#8C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Sobraske – Conditional Use Permit for Accessory Apartment
Meeting Date: 13 March 2017
Prepared by: Brad Nielsen
Reviewed by: Patti Helgesen
Attachments: Planning Director’s Memorandum
Draft Resolution
Policy Consideration: Should the City approve a conditional use permit for Matt Sobraske to construct
an accessory apartment for his mother on his property, located at 25855 Smithtown Road?
Background: See attached Planning Director’s memorandum for detailed background on this item. The
Planning Commission held a public hearing on this matter and voted unanimously to recommend
approval of the CUP, subject to the City Engineer reviewing the building permit with respect to site
drainage and to the applicant entering into and recording a residential use agreement with the City.
Financial or Budget Considerations: The application fee paid by Mr. Sobraske covers the cost of
processing the application.
Options: Approve the request, deny the request, or modify the request.
Recommendation / Action Requested: Staff agrees with the Planning Commission’s recommendation
to approve the conditional use permit.
Next Steps and Timelines: The applicant must enter into a residential use agreement with the City and
record it within 30 days of receiving it from the City.
Connection to Vision / Mission: Healthy environment and sustainable tax base.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
MEMORANDUM
CITY OF
5755 Country Club Road ® Shorewood, Minnesota 55331 •952- 960 -7900
Fax: 952- 474 -0128 • www.d.shorewood.mn.us • cityhall @dshorewood.mn.us
TO: Planning Commission, Mayor and City Council
FROM: Brad Nielsen
DATE: 28 February 2017
RE: Sobraske — CUP for Accessory Apartment
FILE NO.: 405(17.05)
BACKGROUND
Matt Sobraske owns the property at 25855 Smithtown Road (see Site Location map — Exhibit A, attached).
He proposes to build an addition on the rear of the home (see Exhibit B) that will include an accessory
apartment for his mother. Section 1201.03 Subd. 22. of the Zoning Code provides for accessory apartments
by conditional use permit.
The subject property is zoned R -1C, Single - Family Residential and contains 65,624 square feet of area.
The existing home and garage contains approximately 3588 square feet of floor area. The proposed
addition will include 700 square feet for the accessory apartment, plus 690 square feet for a bonus room to
be used as storage for the home plus the mudroom and laundry room. A small carport will be added to the
west side of the existing garage. Impervious surface area on the property is currently 8.3 percent of the lot
area. After the addition, the carport and extension of the driveway, the percentage of impervious surface
will be 9.9.
Floor plans for the proposed addition are shown on Exhibits C and D. Proposed building elevations are
shown on Exhibit E. The proposed apartment is located at the rear of the garage, connected to the house by
a mudroom and small vestibule on the east side of the garage. Access to the apartment is also provided by a
small entry on the west side of the building.
ISSUES AND ANALYSIS
As stated in the purpose of Subd. 22., accessory apartments are intended to increase the diversity of housing
options for residents (especially seniors), encourage better utilization of the existing housing stock, while
protecting the stability and character of single - family residential neighborhoods. Following is how the
Sobraske request complies with the Code:
Memorandum
Re: Sobraske CUP
28 February 2017
The proposed apartment is considered to be subordinate to the primary residence. It is located at the
rear of the home, with only a small dormer showing from the front of the home. The apartment
amounts to 16 percent of the total area of home (it is limited to 40 %). The loft area on the second
level serves as a single bedroom.
2. The area of the home (2538 square feet) is not reduced by the creation of the apartment. In fact, the
bonus room, mudroom and laundry room add 690 square feet to the home. The accessory apartment
contains 700 square feet of floor area including the loft area and bathroom on the second floor (475
square feet is the minimum). The apartment contains all of the required elements: kitchen,
bathroom(s), and living room, as well as the loft area bedroom.
A small side entrance to the apartment provides access to it. No entrances are being added to the
front of the home.
4. The portion of the addition devoted to the apartment results in approximately 16 percent of the total
home size (20 percent is the maximum). The addition is very much in keeping with the character of
the home.
Mr. Sobraske and family will occupy the main dwelling and his mother will occupy the apartment.
6. The occupant of the apartment is related to the homeowner by blood or marriage.
7. The owner must enter into a recordable "residential use agreement" stating that the use of the home
will be single - family residential and will not be rented out in the future to anyone not related to the
owner by blood, marriage or adoption.
8. The property has at least three off - street parking spaces, two of which are in the existing garage.
9. The home and the proposed addition will meet Building Code, Fire Code and Rental Housing Code
standards.
10. The building shall remain in single ownership and will maintain the existing single address for the
property.
11. Only one accessory apartment is proposed or allowed on the property.
RECOMMENDATION
The applicant's request complies with requirements of the Shorewood Zoning Code. Subject to the
applicant entering into, and recording, the required residential use agreement, approval of the CUP is
recommended.
Cc: Greg Lerud Tim Keane Joe Pazandalc Patti Helgesen Matt Sobraske
-2-
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CITY OF SHOREWOOD
RESOLUTION NO. ________
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO MATT SOBRASKE
FOR AN ACCESSORY APARTMENT IN A SINGLE-FAMILY RESIDENCE
WHEREAS
, Matt Sobraske (Applicant) is the owner of real property located at 25855
Smithtown Road in the City of Shorewood, County of Hennepin, legally described in Exhibit A,
attached hereto and made a part hereof; and
WHEREAS
, the Applicant proposes to build an addition at the rear of his home that will
contain an accessory apartment for his mother; and
WHEREAS
, Shorewood's Zoning Code provides for accessory apartments by
Conditional Use Permit in single-family zoning districts, and whereas the Applicant has requested
such a Conditional Use Permit; and
WHEREAS
, the Applicant’s request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated
28 February 2017, which memorandum is on file at City Hall; and
WHEREAS
, after required notice, a public hearing was held and the application was
reviewed by the Planning Commission at its regular meeting on 7 March 2017, the minutes of
which meeting are on file at City Hall; and
WHEREAS
, the Applicant’s request was considered by the City Council at its regular
meeting on 13 March 2017, at which time the Planner's memorandum, and the minutes of the
Planning Commission were reviewed and comments were heard by the Council from the City
staff;
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The Property is located in a R-1C, Single-family Residential zoning district and
contains approximately 65,624 square feet of area.
2.The Property is currently occupied by a single-family dwelling with an attached
garage.
3. The applicant proposes to build an addition at the rear of his home that will include
a 700 square-foot accessory apartment.
CONCLUSION
A. The Applicant has satisfied the criteria for the grant of a Conditional Use Permit
under Section 1201.03 Subd. 22.of the Shorewood City Code.
B. Based upon the foregoing, the City Council hereby grants the Applicant’s request
for a Conditional Use Permit to construct an accessory apartment, subject to review and approval
of drainage plans for the addition, and subject to the Applicant entering into a residential use
agreement with the City and recording the agreement with the County.
C. That the City Clerk furnish the Applicant with a certified copy of this resolution for
recording purposes.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of
March 2017.
SCOTT ZERBY, MAYOR
ATTEST:
_____________________________________
GREG LERUD, CITY ADMINISTRATOR
-2-
Exhibit A
-3-
#9A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Receive Feasibility Report and Calling for Hearing on Improvement
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City Project 17-04
Meeting Date: March 13, 2017
Prepared by: Paul Hornby
Reviewed by:
Attachments: Feasibility Report prepared by WSB, March 13, 2017
Resolution
Background: On January 9, 2017, the Shorewood City Council authorized the preparation of an
Engineering Feasibility Report for the Riviera Lane and Shorewood Lane Street and Utility Improvement
Project. The proposed improvement project is to include the reconstruction of Riviera Lane from
Yellowstone Trail to the cul-de-sac and Shorewood Lane from Smithtown Road to the cul-de-sac.
The Riviera Lane and Shorewood Lane Street and Utility Improvement Project includes street, drainage
and utility improvements generally consisting of reconstruction of the street meeting City design
standards with concrete curb and gutter, storm sewer, extension of watermain, hydrants and services to
each parcel in the improvement area, and minor sanitary sewer improvements related to reduction in
inflow and infiltration into the system.
Riviera Lane and Shorewood Lane have 23 parcels abutting the improvement corridor that would benefit
by the extension of the watermain and would be assessed for this portion of the improvement project.
Watermain along Shorewood Lane will be extended from the existing 16-inch watermain crossing Echo
Road near 5690 Echo Road whereas the watermain extension along Riviera Lane considered two
options. Option 1 evaluated extending 12-inch watermain along Yellowstone Trail from the existing 12-
inch stub located at Club Valley Road and continuing east to Riviera Lane and Option 2 evaluated
extending 12-inch watermain along Yellowstone Trail from the existing 16-inch stub located at Lake
Linden Court and continuing west to Riviera Lane. Extension of the watermain along Yellowstone Trail,
Echo Road and Smithtown Road will require open cut installation with full width street restoration and
will be restored to the existing pavement widths and section.
The improvements described in the Feasibility Report are necessary, cost effective, and feasible.The
Feasibility Report is included in the City Council documents for your detailed review.
Financial or Budget Considerations: The total estimated project cost for the Riviera Lane and
Shorewood Lane Street and Utility Improvement Project is approximately$2,312,500 for improvements
including the watermain improvements along Riviera Lane Option 1 and $2,284,800 for improvements
including the watermain improvements along Riviera Lane Option 2. Funding for the project will be
provided through the City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund,
Watermain Fund, and assessments to benefiting properties (for watermain extension only).
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Street Improvements Total- $1,287,500
Street Improvement Fund $1,012,300
Sanitary Sewer Fund $ 27,000
Storm Water Fund $ 248,200
Watermain Improvements Total with Riviera Option 1- $1,025,000
Water Fund $ 717,200
Assessment to Benefitting Properties $ 307,800
Watermain Improvements Total with Riviera Option 2- $ 997,300
Water Fund $ 689,500
Assessment to Benefitting Properties $ 307,800
100%Assessment ONLY for watermain improvements along Riviera Lane and
Shorewood Lane to 23 benefitting properties
Estimate of assessment amount
Single-Family Residential $11,620 per parcel
Multi-Family Residential $17,430 per parcel
It should be noted that the 2017 Water Fund does not have a dedicated budget for extension of
waterman for these streets, but as the City has in the past,we are including extension of the watermain
with the reconstruction of a street for Council review and consideration.
Recommendation/Action Requested: Staff recommends the City Council approve the attached
resolution Receiving the Feasibility Report and Calling for Hearing on Improvements for the proposed
Riviera Lane and Shorewood Lane Street and Utility Improvement Project, City Project 17-04.
Next Steps and Timelines: The Improvement hearing is proposed to be held on April 24, 2017, at the
regularly scheduled meeting of the City Council.
FEASIBILITY REPORT
RIVIERA LANE AND
SHOREWOOD LANE STREET
AND UTILITY IMPROVEMENT
PROJECT
CITY OF SHOREWOOD I HENNEPIN COUNTY, MINNESOTA
MARCH 13, 2017
Prepared for:
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
CITY OF SHOREWOOD PROJECT NO. 17-04
WSB PROJECT NO. 2925-24
■
WSB
FEASIBILITY REPORT
RIVIERA LANE AND SHOREWOOD LANE
STREET AND UTILITY IMPROVEMENT PROJECT
CITY PROJECT NO. 17-04
CITY OF SHOREWOOD, MINNESOTA
March 13, 2017
Prepared By:
WSB & Associates, Inc.
477 Temperance Street
St. Paul, MN 55101
651-286-8450
651-286-8488 (Fax)
Feasibility Report
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
■
MW
477 Temperance Street I St. Paul,MN 55101 (651)286-8450
March 13, 2017
Honorable Mayor and City Council
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Feasibility Report
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No. 17-04
WSB Project No. 2925-24
Dear Honorable Mayor and City Council:
Transmitted herewith for your review is a Feasibility Report for the above referenced project.
The report addresses the improvements and costs along Riviera Lane south of Yellowstone Trail
and Shorewood Lane north of Smithtown Road.
The proposed project includes reconstructing Riviera Lane and Shorewood Lane complete with
bituminous paving and concrete curb and gutter. Additional improvements examined in this
report include extending watermain and services to properties that currently do not have access
to the City's water distribution system. The report contained herein presents costs for the project
as well as proposed funding, including assessments, based on the City assessment policy and past
practices.
We are available at your convenience to discuss this report. Please feel free to contact me at
(651) 286-8453 if you have any questions regarding this proposed project.
Sincerely,
WSB &Associates,Inc.
Paul Hornby, PE
City Engineer
Enclosure
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Equal Opportunity Employer I wsbeng.com
CERTIFICATION
I hereby certify that this plan, specification, or report was prepared
by me or under my direct supervision and that I am a duly
Licensed Professional Engineer under the laws of the State of
Minnesota.
Ni Guilha 4, E
Date: March 13, 2017 Lic. No. 52107
Quality Control Review Completed By:
Paul Hornby, PE
Date: March 13, 2017 Lic. No. 23359
Feasibility Report
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
TABLE OF CONTENTS
TITLE SHEET
LETTER OF TRANSMITTAL
CERTIFICATION SHEET
TABLE OF CONTENTS
1. EXECUTIVE SUMMARY.....................................................................................................2
2. STREET AND UTILITY IMPROVEMENT PROJECT....................................................3
2.1 Introduction...................................................................................................................3
2.1.1 Authorization....................................................................................................3
2.1.2 Scope................................................................................................................3
2.1.3 Data Available..................................................................................................3
2.1.4 Project Background..........................................................................................3
2.2 Existing Conditions.......................................................................................................4
2.2.1 Roadway...........................................................................................................4
2.2.2 Drainage...........................................................................................................4
2.2.3 Sanitary Sewer..................................................................................................5
2.2.4 Watermain........................................................................................................5
2.2.5 Private Utilities.................................................................................................5
2.3 Proposed Improvements................................................................................................6
2.3.1 Roadway...........................................................................................................6
2.3.2 Drainage...........................................................................................................6
2.3.3 Sanitary Sewer..................................................................................................6
2.3.4 Watermain........................................................................................................7
2.3.5 Street Sign Replacement...................................................................................7
2.3.6 Mailbox Replacement.......................................................................................7
2.3.7 Easements.........................................................................................................8
2.3.8 Permits/Approvals............................................................................................8
2.3.9 Detour Routes/Proiect Phasing.........................................................................8
2.3.10 Public Involvement...........................................................................................8
3. FINANCING............................................................................................................................9
3.1 Opinion of Cost.............................................................................................................9
3.2 Funding.........................................................................................................................9
4. PROJECT SCHEDULE .......................................................................................................11
5. CONCLUSIONS AND RECOMENDATIONS..................................................................12
Appendix A -Figures
Appendix B - Opinion of Probable Cost
Appendix C - Assessment Map ID and Preliminary Assessment Roll
Appendix D - Geotechnical Boring Logs
Appendix E - Sanitary Sewer Televising Summary
Feasibility Report Page 1
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No.2925-24
1. EXECUTIVE SUMMARY
The Riviera Lane and Shorewood Lane Street and Utility Improvement Project, City Project No.
17-04, was initiated by the City Council at their January 9, 2017, regular City Council meeting.
Improvements proposed for construction in 2017 include the reconstruction of approximately
0.17 miles (9 10 feet) along Riviera Lane located south of Yellowstone Trail and approximately
0.17 miles (880 feet) along Shorewood Lane located north of Smithtown Road (CSAH 19).
The proposed improvements include reconstructing Riviera Lane and Shorewood Lane as 28-
foot(as measured from back of curb to back of curb)urban roadways complete with bituminous
paving and concrete curb and gutter.
The proposed utility improvements include the installation of new storm sewer to improve area
drainage and meet City design standards and Minnehaha Creek Watershed District requirements,
sanitary sewer rehabilitation to reduce inflow and infiltration and extension of watermain and
services to properties that currently do not have access to the City's water distribution system.
Replacing portions of the City's deteriorating utility infrastructure and extending new watermain
in conjunction with the proposed street improvements provides an opportunity to minimize the
replacement costs and traffic disruptions associated with the work.
A map illustrating the project location can be found on Figure 1 of Appendix A.
The total estimated project cost for the Riviera Lane and Shorewood Lane Street and Utility
Improvement Project is approximately $2,312,500 for improvements including the watermain
improvements along Riviera Lane Option land $2,284,800 for improvements including the
watermain improvements along Riviera Lane Option 2. Project costs are projected as 2017
construction costs and include construction contingency and indirect costs. The indirect costs
include legal, engineering, administrative, and financing considerations. Funding for the project
will be provided through the City's Street Reconstruction Fund, Storm Water Fund, Sanitary
Sewer Fund, Water Fund, and assessments to benefiting properties for the extension of
watermain. The 2017 Water Fund does not have a dedicated budget for extension of waterman
for these streets, but as the City has in the past, we are including extension of the watermain with
the reconstruction of a street for Council review and consideration.
The project reconstruction can be completed, including the first lift of bituminous paving and
restoration items, in 2017. The final lift of bituminous paving is proposed to be installed in June
of 2018.
This project is feasible, necessary, and cost effective from an engineering standpoint and should
be constructed as proposed herein. Financial feasibility will need to be considered by the City
Council.
Feasibility Report Page 2
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
2. STREET AND UTILITY IMPROVEMENT PROJECT
2.1 Introduction
2.1.1 Authorization
On January 9, 2017, the Shorewood City Council authorized the preparation of an
Engineering Feasibility Report for the Riviera Lane and Shorewood Lane Street and
Utility Improvement Project. This project has been designated as City Project No. 17-04.
2.1.2 Scope
Improvements outlined within this report include the reconstruction of Riviera Lane and
Shorewood Lane to an urban section with concrete curb and gutter meeting the current
City design standard, drainage improvements, sanitary sewer rehabilitation, and extension
of watermain. The project area is shown in Figure I of Appendix A.
2.1.3 Data Available
Information and materials used in the preparation of this report include the following:
• City of Shorewood Pavement Management Plan
• City of Shorewood Record Plans
• City of Shorewood Base and Topography Maps
• Private Utility Maps
• Field Observations of the Area
• Field Topography Survey
• Geotechnical Evaluation Report prepared by American Engineering Testing dated
January 2017
• Televising Reports of the Sanitary Sewer System, Hydro-Klean dated December
2016
• City of Shorewood Assessment Policy
2.1.4 Project Background
This project was initiated through the continued development and implementation of the
City of Shorewood's Pavement Management Plan. The Pavement Management Plan
provides a schedule for the various roadway improvements that are necessary to maintain
the City streets in an effective and efficient manner. City streets are evaluated and the
pavement management plan schedule revised according to the pavement condition
ratings. Riviera Lane and Shorewood Lane have been evaluated with a Pavement Surface
Evaluation and Rating (PASER)rating of 6 and 5 respectively, on a condition scale from
1 to 10. These roads have ratings that were increased from 4 and 3 respectively, mainly
due to patching and sealcoat activities.
Feasibility Report Page 3
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
The following conditions have been identified within the project area:
• Existing streets do not meet City minimum roadway standards with concrete curb
and gutter.
• Deterioration of the existing streets including alligator cracking, edge cracking,
transverse cracking, and longitudinal cracking.
• The roadway exhibits drainage issues due to roadway deformation and inadequate
drainage systems (ditches or storm sewer).
• Sanitary sewer has been found to have minor deficiencies including leaking joints
and traces of mineral deposits.
• Watermain is not directly available to serve residents on Riviera Lane and
Shorewood Lane.
The Riviera Lane and Shorewood Lane Street and Utility Improvement Project have been
budgeted for reconstruction in the City's 2017 Capital Improvement Plan.
2.2 Existing Conditions
2.2.1 Roadway
Riviera Lane and Shorewood Lane were originally constructed in 1972 and are
experiencing various severities of distresses including alligator, block, transverse, and
longitudinal cracking, along with localized drainage issues. Riviera Lane currently exists
as a 22-to 24-foot, rural street section (without curb) with a 60-foot diameter cul-de-sac
at the south terminus and Shorewood Lane currently exists as a 30-to 32-foot, rural street
section with a 100-foot diameter cul-de-sac at the north terminus.
Soil borings taken within the project area indicate the existing asphalt thickness ranges
from 2.75 inches to 5.25 inches and the underlying soils in the area consist of silty sand
fill, clayey sand fill, and sandy lean clay. A copy of the soil boring results is included in
Appendix D of this report.
The City right-of-way along Riviera Lane and Shorewood Lane is 50 feet. The project
area is surrounded primarily by residential properties that contain landscaping, trees, and
numerous other private improvements beyond the edge of the roadway and within the
City right-of-way.
2.2.2 Drainage
Riviera Lane and Shorewood Lane are currently graded as rural section roads with
ditches and culverts to convey storm water runoff. Runoff from Riviera Lane is
conveyed to the south where surface water outlets to existing ponds located on the east
side of Riviera Lane at 6115 Riviera Lane and southwest of Riviera Lane through a
drainage easement between 6180 Riviera Lane and 6185 Wood Drive.
Feasibility Report Page 4
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
Runoff from the south side of Shorewood Lane is collected at the existing catch basins
located approximately 90 feet north of Smithtown Road and discharges to a drainage
ditch east of Shorewood Lane that ultimately outlets to a pond east of Shorewood Lane
and west of Lawtonka Drive. Runoff from the north side of Shorewood Lane is conveyed
to the north and collected at a catch basin located on the east side of the cul-de-sac
between 5515 Shorewood Lane and 5535 Shorewood Lane that outlets to the same pond
east of Shorewood Lane and west of Lawtonka Drive.
The upstream and downstream swales are flat and do not provide an adequate means for
conveyance of storm water runoff. Coupled with the lack of curb, localized ponding
occurs adjacent to the roadways within the boulevards and yard areas.
2.2.3 Sanitary Sewer
The existing sanitary sewer system in the project area consists of 9-inch-diameter
polyvinyl chlorinated (PVC)pipe installed at the same time the road was constructed in
1972.
The existing sanitary sewer was televised by Hydro-Klean in 2016 and the mainline
sewer was found to be in good condition with minor deficiencies including traces of
mineral deposits and manhole joints in need of re-grouting. A summary of the sanitary
sewer televising and manhole inspections can be found in Appendix E of this report.
2.2.4 Watermain
There is no existing watermain along Riviera Lane and Shorewood Lane and properties
are served by private wells for water supply.
2.2.5 Private Utilities
Private utilities within the project area include communications, gas, and electric
facilities. A meeting will be held with the utility companies during the final design stage
to coordinate utility conflicts and construction schedule. Private utility companies that
have been identified with facilities in the general project area include:
• CenturyLink(Telephone/Internet)
• CenterPoint Energy (Gas)
• Jaguar Communications
• Mediacom (Cable)
• Xcel Energy (Electric)
• MCES
Feasibility Report Page 5
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
2.3 Proposed Improvements
2.3.1 Roadway
Riviera Lane and Shorewood Lane are proposed to be reconstructed to the City's Design
Standard for a residential, urban roadway, consisting of a 28-foot street width, as
measured from back-of-curb to back-of-curb, with surmountable concrete curb and gutter
and the following section: two-inches (2") of bituminous wear course, two-inches (2") of
bituminous base course, eight-inches (8") of Class 5 aggregate base, twenty-four-inches
(24") of select granular material, and geotextile fabric over an acceptable and compacted
subgrade. The geotextile fabric is intended to separate the underlying in-situ clayey
materials from the new granular materials. The proposed typical section is shown on
Figure 2 in Appendix A.
Improvements along Riviera Lane and Shorewood Lane also include reconstructing the
existing cul-de-sac to meet the City's Design Standard of 90 feet in diameter. To
reconstruct the cul-de-sac on Riviera Lane, the work may impact adjacent property area
and may require temporary construction easements.
Reconstruction of the existing streets is intended to improve the design strength of the
pavement system and provide a street surface with an extended life meeting current City
Design Standards.
2.3.2 Drainage
Reconstruction of the road provides the opportunity to improve drainage in the area with
the installation of additional storm sewer facilities. The existing storm sewer system will
be improved with the addition of catch basins along the roadway to better accommodate
area drainage and the extension of new storm sewer where facilities do not currently
exist.
The proposed storm sewer improvements are shown on Figure 3 and Figure 4 in
Appendix A.
2.3.3 Sanitary Sewer
The proposed sanitary sewer improvements include adjusting existing manhole castings
to the new roadway surface with chimney seals to reduce inflow and infiltration of storm
water into the manholes. It is also proposed to repair damaged sanitary sewer identified
in the sewer televising tapes including minor point repairs, pipe sewer cleaning and
manhole grouting.
Feasibility Report Page 6
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
2.3.4 Watermain
The proposed watermain improvements include the extension of 8-inch diameter
watermain along Riviera Lane and Shorewood Lane equipped with new valves and
hydrants as necessary for proper operation. The extension of watermain provides an
opportunity for the City to extend new watermain to previously unserved lots, provides
improved water quality and fire protection in comparison to private wells.
One-inch diameter services will be extended to the right-of-way for each property,
terminating with a curb stop. Property Owners will be responsible for connection to the
new water system from the curb stop to their house. It will also be the Property Owner's
responsibility to disconnect their well and abandon it in accordance with State Statutes if
it will no longer to be used for irrigation. Properties that have duplexes will have a
service extended to the right of way for each unit.
To extend watermain along Riviera Lane, two options were considered. Option 1
evaluated extending 12-inch watermain along Yellowstone Trail from the existing 12-
inch stub located at Club Valley Road and continuing east to Riviera Lane. The
proposed watermain improvements for Riviera Lane Option 1 are shown on Figure 5 in
Appendix A.
Option 2 evaluated extending 12-inch watermain along Yellowstone Trail from the
existing 16-inch stub located at Lake Linden Court and continuing west to Riviera Lane.
The proposed watermain improvements for Riviera Lane Option 2 are shown on Figure 6
in Appendix A.
Watermain along Shorewood Lane will be extended from the existing 16-inch watermain
crossing Echo Road near 5690 Echo Road. The watermain will need to be extended
north to Smithtown Road (CSAH 19) and then west along Smithtown Road (CSAH 19).
The proposed watermain improvements for Shorewood Lane are shown on Figure 7 in
Appendix A.
Extension of the watermain along Yellowstone Trail, Echo Road and Smithtown Road
will require open cut installation with full width street restoration and will be restored to
the existing pavement widths and section, but not less than two-inches (2") of bituminous
wear course, two-inches (2") of bituminous base course on eight-inches (8") of Class 5
aggregate base (100% crushed limestone).
2.3.5 Street Sign Replacement
All existing street signs within the project will be replaced with new street signs that meet
the Federal Highway Administration's (FHWA) requirements for retro-reflectivity.
2.3.6 Mailbox Replacement
Mailboxes are proposed to be salvaged and relocated temporarily during construction,
then reinstalled near the end of construction activities. Mailboxes will be reinstalled to
meet the United States Postal Service (LISPS) requirements.
Feasibility Report Page 7
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
2.3.7 Easements
It is anticipated that work will take place within the existing roadway right-of-way or
within existing drainage and utility easements. Additional permanent right-of-way or
easement acquisition is not expected to be needed to construct the project as proposed.
Temporary construction access on private property may be required to accommodate the
cul-de-sac reconstruction on Riviera Lane and driveway or boulevard restoration.
Written permission or waiver of trespass agreements will be secured from private
property owners for these encroachments.
2.3.8 Permits/Approvals
The anticipated permits and the respective regulatory agencies are listed below:
Minnesota Pollution Control Agency (MPCA) (NPDES)...Erosion/Stormwater Permit
Minnehaha Creek Watershed District(MCWD) .................Erosion/Stormwater Permit
Minnesota Department of Health (MDH).....................................Watermain Extension
Hennepin County (HC) .......................................Work in County Right of way
2.3.9 Detour Routes/Project Phasing
Construction of the proposed improvements will require limited resident access during
the work day when construction activities are in progress. However, the contractor will
be required to provide access to properties to the extent possible. City staff will work
with the contractor to provide notice to residents for activities that may affect access.
Work along Shorewood Lane will be coordinated with the Excelsior Fire District to
maintain access to emergency vehicles.
Traffic control devices meeting the Minnesota Manual on Uniform Traffic Control
Devices will be required for posting roadway closures. In order to accommodate the
property owners along the excavated roads, temporary parking on the adjacent streets
may be necessary when vehicle access is not possible, such as when excavation is within
the roadway during daytime hours. The contractor will be responsible for providing
access to properties throughout the duration of the project.
2.3.10 Public Involvement
A public informational open house meeting for the proposed project was conducted
March 2, 2017. Preliminary information was presented to attendees regarding the
proposed improvements, schedule, and impacts associated with the project and comment
cards were made available.
Feasibility Report Page 8
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
3. FINANCING
3.1 Opinion of Cost
A detailed engineer's opinion of probable costs for the proposed improvements can be found in
Appendix B of this report. The opinion of probable cost incorporates bid prices from the 2016
construction season projected to a 2017 cost basis including a 5% construction contingency.
Indirect costs are typically 27% of the construction cost and include engineering, legal,
financing, and administrative costs for budgetary purposes.
Table I and Table 2 below provides a summary of the opinion of probable costs for the Riviera
Lane and Shorewood Lane Street and Utility Improvement Project:
Table 1
Summary of Costs
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
Riviera Lane Watermain Improvement Option 1
Total
Schedule A— Street Improvement $1,012,300
Schedule B — Sanitary Sewer Improvements $27,000
Schedule C—Drainage Improvements $248,200
Schedule D—Watermain Improvements $1,025,000
TOTAL $2,312,500
Table 2
Summary of Costs
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
Riviera Lane Watermain Improvement Option 2
Total
Schedule A— Street Improvement $1,012,300
Schedule B —Drainage Improvements $27,000
Schedule C— Sanitary Sewer Improvements $248,200
Schedule D—Watermain Improvements $997,300
TOTAL $2,284,800
3.2 Funding
Funding for the project will be provided through the City's Street Reconstruction Fund, Storm
Water Fund, Sanitary Sewer Fund, Watermain Fund, and assessments to benefiting properties
(for watermain extension only). It should be noted that the 2017 Water Fund does not have a
dedicated budget for extension of waterman for these streets, but as the City has in the past, we
are including extension of the watermain with the reconstruction of a street for Council review
and consideration.
Feasibility Report Page 9
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
Assessments will be levied to the benefiting properties for watermain extension as outlined in
Minnesota Statute 429 and the City's Assessment Policy. A detailed preliminary Assessment
Roll is included in Appendix C.
Extension of new watermain and services, where they currently do not exist, is proposed to be
100% assessed to the property owner. A summary of the assessment rates for watermain
extension and water services are:
■ Watermain extension and water services...................$11,620/unit
Other costs not included with the assessment(Property Owner responsibility)include the
installation of water service pipe from the new curb stop at the right-of-way to the house. The
property owner is also responsible for disconnecting and/or abandoning their well in accordance
with State requirements.
Feasibility Report Page 10
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
4. PROJECT SCHEDULE
The proposed project schedule for the Riviera Land and Shorewood Lane Street and Utility
Improvement Project is as follows:
Neighborhood Informational Meeting ..........................................................March 2, 2017
Accept Feasibility Report/Set Public Improvement Hearing.......................March 13, 2017
Public Improvement Hearing/Order Project..................................................April 24, 2017
Approve Plans and Specifications/Authorize Ad for Bid.....................................June 2017
OpenBids..............................................................................................................July 2017
Award Construction Contract...........................................................................August 2017
Begin Construction ...........................................................................................August 2017
Construction Substantially Complete ..............................................................October 2017
Declare Costs/Set Assessment Hearing...................................................... September 2017
Assessment Hearing.........................................................................................October 2017
Certify Assessments to County....................................................................November 2017
Final Completion (Final Lift of Bituminous Wear Course)................ Spring/Summer 2018
* Schedule assumes all private utility and gas main relocation work is completed prior to start of
construction.
Feasibility Report Page 11
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No.2925-24
5. CONCLUSIONS AND RECOMENDATIONS
The Riviera Lane and Shorewood Lane Street and Utility Improvement Project consists of
roadway, drainage, and minor sanitary sewer improvements along with watermain extension.
The total estimated project cost for the Riviera Lane and Shorewood Lane Street and Utility
Improvement Project is approximately $2,312,500 for improvements including the watermain
improvements along Riviera Lane Option 1 and $2,284,800 for improvements including the
watermain improvements along Riviera Lane Option 2. Funding for the project will be provided
through City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund, Watermain
Fund, and assessments to benefiting properties for the extension of watermain.
This project is feasible, necessary, and cost-effective from an engineering standpoint. The
project funding feasibility is subject to financial review by the City. Based on the information
contained in this report, it is recommended to proceed with the improvements as outlined herein.
Feasibility Report Page 12
Riviera Lane and Shorewood Lane Street and Utility Improvement Project
City of Shorewood Project No.17-04
WSB Project No 2925-24
APPENDIX A
Figures
Feasibility Report
Riviera Lane and Shorewood Lane Improvements
City of Shorewood Project No.17-04
WSB Project No 2925-24
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MARCH 13,2017
477 Temperance Street
Riviera Lane and Shorewood Lane WSB Project No.02925-2
-
St.Paul,MN 55101 Street& Utility Improvement Project
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APPENDIX B
Opinion of Probable Cost
Feasibility Report
Riviera Lane and Shorewood Lane Improvements
City of Shorewood Project No.17-04
WSB Project No 2925-24
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
SCHEDULE A. STREET IMPROVEMENTS - SHOREWOOD LANE
1 2021.501 MOBILIZATION LUMP SUM 1 $18,400.00 $18,400.00
2 2101.501 CLEARING ACRE 0.5 $2,500.00 $1,250.00
3 2101.505 GRUBBING ACRE 0.5 $2,500.00 $1,250.00
4 2104.503 REMOVE CONCRETE WALK SQ FT 930 $8.00 $7,440.00
5 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 3600 $3.00 $10,800.00
6 1 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 300 $5.00 $1,500.00
7 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $8.00 $1,600.00
8 2104.509 REMOVE SIGN EACH 3 $50.00 $150.00
9 2104.509 REMOVE MAILBOX SUPPORT EACH 2 $100.00 $200.00
10 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LIN FT 200 $8.00 $1,600.00
11 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 200 $5.00 $1,000.00
12 2104.521 SALVAGE WOODEN FENCE LIN FT 100 $10.00 $1,000.00
13 2104.523 SALVAGE SIGN EACH 1 $25.00 $25.00
14 2104.601 SALVAGE &REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $2,500.00 $2,500.00
15 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 16 $100.00 $1,600.00
16 2105.501 COMMON EXCAVATION(EV)(P) CU YD 800 $18.00 $14,400.00
17 2105.507 SUBGRADE EXCAVATION(EV) CU YD 2600 $18.00 $46,800.00
18 2105.511 MUCK EXCAVATION CU YD 260 $18.00 $4,680.00
19 2105.522 SELECT GRANULAR BORROW(CV) CU YD 2760 $20.00 $55,200.00
20 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 3300 $3.00 $9,900.00
21 2112.501 SUBGRADE PREPARATION ROAD STA. 9 $200.00 $1,800.00
22 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 10 $150.00 $1,500.00
23 2130.501 WATER MGAL 10 $50.00 $500.00
24 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 1620 $22.00 $35,640.00
25 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200 $3.50 $700.00
26 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 410 $68.00 $27,880.00
27 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 410 $65.00 $26,650.00
28 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 300 $35.00 $10,500.00
29 2505.601 UTILITY COORDINATION LUMP SUM 1 $2,500.00 $2,500.00
30 2521.501 4"CONCRETE WALK SQ FT 730 $8.00 $5,840.00
31 2521.501 6"CONCRETE WALK SQ FT 200 $12.00 $2,400.00
32 2531.501 CONCRETE CURB&GUTTER(SURMOUNTABLE&DESIGN B618) LIN FT 1900 $15.00 $28,500.00
33 2531.507 6"CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $65.00 $13,000.00
34 2531.618 TRUNCATED DOMES SQ FT 24 $50.00 $1,200.00
35 2540.601 MAIL BOX(TEMPORARY) EACH 16 $50.00 $800.00
36 2540.602 MAIL BOX SUPPORT EACH 2 $150.00 $300.00
37 2557.602 REPAIR DOG FENCE EACH 2 $200.00 $400.00
38 2557.603 INSTALL WOODEN FENCE LIN FT 100 $10.00 $1,000.00
39 2558.603 IRRIGATION SYSTEM REPAIR EACH 2 $250.00 $500.00
40 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00
41 2564.531 SIGN PANELS TYPE C SQ FT 13 $35.00 $455.00
42 2564.602 INSTALL SIGN EACH 1 $25.00 $25.00
43 2564.602 SIGN PANELS TYPE SPECIAL EACH 2 $250.00 $500.00
44 2571.501 CONIFEROUS TREE 8'HT B&B TREE 5 $650.00 $3,250.00
45 2571.502 DECIDUOUS TREE 2.5"CAL B&B TREE 5 $650.00 $3,250.00
46 2573.502 SILT FENCE,TYPE MACHINE SLICED LIN FT 1000 $3.00 $3,000.00
47 2573.530 STORM DRAIN INLET PROTECTION EACH 8 $200.00 $1,600.00
48 2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 1000 $4.00 $4,000.00
49 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 1 $1,000.00 $1,000.00
50 2574.525 COMMON TOPSOIL BORROW(CV) CU YD 100 $35.00 $3,500.00
51 2575.502 SEED MIX 33-261 LBS 10 $100.00 $1,000.00
52 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 2300 $5.00 $11,500.00
53 2575.523 EROSION CONTROL BLANKET CATEGORY 2 SQ YD 120 $3.00 $360.00
54 2575.571 RAPIDS BILIZATION METHOD 3 MGAL 10 $500.00 $5,000.00
55 2575.604 SEEDING(INCL.TOPSOIL&FERT) ACRE 0.1 $10,000.00 $1,000.00
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 1 of 4
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
Total Schedule A-Street Improvements Shorewood Lane $384,845.00
+5%Contingency $19,242.25
Subtotal Schedule A-Street Improvements Shorewood Lane $404,087.25
+27%Indirect Costs $109,103.56
Total Schedule A-Street Improvements Shorewood Lane $513,190.81
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 2 of 4
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
B. SANITARY SEWER IMPROVEMENTS - SHOREWOOD LANE
56 2104.523 SALVAGE CASTING I EACH 1 5 1 $150.001 $750.00
57 2503.602 CHIMNEY SEALS I EACH 1 5 1 $350.001 $1,750.00
58 2506.516 CASTING ASSEMBLY I EACH 1 5 1 $750.001 $3,750.00
59 2506.602 REPAIR MANHOLE INVERT I EACH 1 1 1 $2,000.001 $2,000.00
Total Schedule B-Sanitary Sewer Improvements Shorewood Lane $8,250.00
+5%Contingency $412.50
Subtotal Schedule B-Sanitary Sewer Improvements Shorewood Lane $8,662.50
+27%Indirect Costs $2,338.88
Total Schedule B-Sanitary Sewer Improvements Shorewood Lane $11,001.38
C. STORM SEWER IMPROVEMENTS - SHOREWOOD LANE
60 2104.501 REMOVE SEWER PIPE(STORM) LIN FT 250 $10.00 $2,500.00
61 2104.509 REMOVE DRAINAGE STRUCTURE EACH 4 $200.00 $800.00
62 2105.604 GEOTEXTILE FABRIC TYPE IV SQ YD 30 $5.00 $150.00
63 2451.601 GRANULAR FOUNDATION AND/OR BEDDING CU YD 20 $25.00 $500.00
64 2501.515 18"RC PIPE APRON EACH 1 $500.00 $500.00
65 2502.541 4"PERF PVC PIPE DRAIN LIN FT 1900 $18.00 $34,200.00
66 2502.602 4"PVC PIPE DRAIN CLEANOUT EACH 10 $500.00 $5,000.00
67 2503.541 18"RC PIPE SEWER DESIGN 3006 CL III LIN FT 250 $48.00 $12,000.00
68 2503.541 15"RC PIPE SEWER DESIGN 3006 CL V LIN FT 400 $50.00 $20,000.00
69 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $1,000.00 $2,000.00
70 2506.501 CONST DRAINAGE STRUCTURE DES 484020 LIN FT 30 $250.00 $7,500.00
71 2506.501 CONST DRAINAGE STRUCTURE DES SPECIAL EACH 3 $2,000.00 $6,000.00
72 2506.516 CASTING ASSEMBLY I EACH 5 $750.001 $3,750.00
73 2511.501 RANDOM RIPRAP CLASS III I CU YD 1 20 1 $150.001 $3,000.00
Total Schedule C-Storm Sewer Improvements Shorewood Lane $97,900.00
+5%Contingency $4,895.00
Subtotal Schedule C-Storm Sewer Improvements Shorewood Lane $102,795.00
+27%Indirect Costs $27,754.65
Total Schedule C-Storm Sewer Improvements Shorewood Lane $130,549.65
D.I WATER MAIN IMPROVEMENTS - SHOREWOOD LANE
74 2021.501 MOBILIZATION LUMP SUM 1 $5,600.00 $5,600.00
75 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
76 2503.620 DUCTILE IRON FITTINGS POUND 1250 $5.00 $6,250.00
77 2504.602 8"GATE VALVE AND BOX EACH 1 $2,000.00 $2,000.00
78 2504.602 6"GATE VALVE AND BOX EACH 4 $1,500.00 $6,000.00
79 2504.602 HYDRANT EACH 4 $4,000.00 $16,000.00
80 2504.602 1"CURB STOP AND BOX EACH 16 $500.00 $8,000.00
81 2504.602 1"CORPORATION STOP EACH 16 $450.00 $7,200.00
82 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 880 $55.00 $48,400.00
83 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 60 $50.00 $3,000.00
84 2504.603 1"TYPE K COPPER PIPE LIN FT 480 $26.00 $12,480.00
85 2504.604 4"POLYSTYRENE INSULATION SQ YD. 20 1 $40.001 $800.00
Total Schedule D.1 -Watermain Improvements Shorewood Lane $116,430.00
+5%Contingency $5,821.50
Subtotal Schedule D.1-Watermain Improvements Shorewood Lane $122,251.50
+27%Indirect Costs $33,007.91
Total Schedule D.1 -Watermain Improvements Shorewood Lane $155,259.41
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 3 of 4
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
D.2 WATER MAIN IMPROVEMENTS - TRUNK LINE
86 2021.501 MOBILIZATION LUMP SUM 1 $7,300.00 $7,300.00
87 2104.501 REMOVE WATERMAIN LIN FT 10 $10.00 $100.00
88 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 1780 $3.00 $5,340.00
89 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 40 $5.00 $200.00
90 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $8.00 $160.00
91 1 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LIN FT 30 $8.00 $240.00
92 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 450 $5.00 $2,250.00
93 2105.501 COMMON EXCAVATION(EV)(P) CU YD 400 $18.00 $7,200.00
94 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 860 $22.00 $18,920.00
95 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 100 $3.50 $350.00
96 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 230 $68.00 $15,640.00
97 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 230 $65.00 $14,950.00
98 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 40 $35.00 $1,400.00
99 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
100 2503.620 DUCTILE IRON FITTINGS POUND 1250 $5.00 $6,250.00
101 2504.602 IRRIGATION SYSTEM REPAIR EACH 1 $250.00 $250.00
102 2504.602 8"GATE VALVE AND BOX EACH 3 $2,000.00 $6,000.00
103 2504.602 6"GATE VALVE AND BOX EACH 1 $1,500.00 $1,500.00
104 2504.602 HYDRANT EACH 1 $4,000.00 $4,000.00
105 2504.602 1"CURB STOP AND BOX EACH 7 $500.00 $3,500.00
106 2504.602 1"CORPORATION STOP EACH 7 $450.00 $3,150.00
107 2504.602 CONNECT TO EXISTING WATERMAIN EACH 1 $2,500.00 $2,500.00
108 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 550 $55.00 $30,250.00
109 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 10 $50.00 $500.00
110 2504.603 1"TYPE K COPPER PIPE LIN FT 210 $26.00 $5,460.00
111 2531.507 6"CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $65.00 $1,300.00
112 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00
113 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 1 $1,000.00 $1,000.00
114 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 1230 $5.00 $6,150.00
115 2582.502 4" SOLID LINE-EPDXY LIN FT 700 $1.00 $700.00
Total Schedule D.2-Watermain Improvements Trunk Line $152,260.00
+5%Contingency $7,613.00
Subtotal Schedule D.2-Watermain Improvements Trunk Line $159,873.00
+27%Indirect Costs $43,165.71
Total Schedule D.2-Watermain Improvements Trunk Line $203,038.71
GRAND TOTAL SHOREWOOD LANE IMPROVEMENTS $1,013,039.95
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 4 of 4
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
SCHEDULE A. STREET IMPROVEMENTS - RIVIERA LANE OPTION 1
1 2021.501 MOBILIZATION LUMP SUM 1 $17,900.00 $17,900.00
2 2101.501 CLEARING ACRE 1 $2,500.00 $2,500.00
3 2101.505 GRUBBING ACRE 1 $2,500.00 $2,500.00
4 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 2900 $3.00 $8,700.00
5 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 300 $5.00 $1,500.00
6 1 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $8.00 $1,600.00
7 2104.509 REMOVE SIGN EACH 3 $50.00 $150.00
8 2104.509 REMOVE MAILBOX SUPPORT EACH 2 $100.00 $200.00
9 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LIN FT 100 $8.00 $800.00
10 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 300 $5.00 $1,500.00
11 2104.601 SALVAGE &REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $2,500.00 $2,500.00
12 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 15 $100.00 $1,500.00
13 2104.618 SALVAGE AND REINSTALL PAVER DRIVEWAY SQ FT 30 $50.00 $1,500.00
14 2105.501 COMMON EXCAVATION(EV)(P) CU YD 800 $18.00 $14,400.00
15 2105.507 SUBGRADE EXCAVATION(EV) CU YD 2600 $18.00 $46,800.00
16 2105.511 MUCK EXCAVATION CU YD 260 $18.00 $4,680.00
17 2105.522 SELECT GRANULAR BORROW(CV) CU YD 2820 $20.00 $56,400.00
18 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 3400 $3.00 $10,200.00
19 2112.501 SUBGRADE PREPARATION ROAD STA 9 $200.00 $1,800.00
20 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 10 $150.00 $1,500.00
21 2130.501 WATER MGAL 10 $50.00 $500.00
22 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 1650 $22.00 $36,300.00
23 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200 $3.50 $700.00
24 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 420 $68.00 $28,560.00
25 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 420 $65.00 $27,300.00
26 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 300 $35.00 $10,500.00
27 2505.601 UTILITY COORDINATION LUMP SUM 1 $2,500.00 $2,500.00
28 2531.501 CONCRETE CURB&GUTTER(SURMOUNTABLE&DESIGN B618) LIN FT 1900 $15.00 $28,500.00
29 2531.507 6"CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $65.00 $13,000.00
30 2540.601 MAIL BOX(TEMPORARY) EACH 15 $50.00 $750.00
31 2540.602 MAIL BOX SUPPORT EACH 2 $150.00 $300.00
32 2557.602 REPAIR DOG FENCE EACH 2 $200.00 $400.00
33 2558.602 IRRIGATION SYSTEM REPAIR EACH 2 $250.00 $500.00
34 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00
35 2564.531 SIGN PANELS TYPE C SQ FT 13 $35.00 $455.00
36 2564.602 SIGN PANELS TYPE SPECIAL EACH 2 $250.00 $500.00
37 2571.501 CONIFEROUS TREE 8'HT B&B TREE 5 $650.00 $3,250.00
38 2571.502 DECIDUOUS TREE 2.5"CAL B&B TREE 5 $650.00 $3,250.00
39 2573.502 SILT FENCE,TYPE MACHINE SLICED LIN FT 1000 $3.00 $3,000.00
40 2573.530 STORM DRAIN INLET PROTECTION EACH 4 $200.00 $800.00
41 2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 1000 $4.00 $4,000.00
42 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 1 $1,000.00 $1,000.00
43 2574.525 COMMON TOPSOIL BORROW(CV) CU YD 100 $35.00 $3,500.00
44 2575.502 SEED MIX 25-131 LBS 20 $100.00 $2,000.00
45 2575.502 SEED MIX 33-261 LBS 10 $100.00 $1,000.00
46 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 2400 $5.00 $12,000.00
47 2575.523 EROSION CONTROL BLANKET CATEGORY 2 SQ YD 520 $3.001 $1,560.00
48 2575.571 RAPID STABILIZATION METHOD 3 MGAL 10 $500.00 $5,000.00
49 2575.604 SEEDING(INCL.TOPSOIL&FERT) ACRE 0.2 $10,000.001 $2,000.00
Total Schedule A-Street Improvements Riviera Lane Option 1 $374,255.00
+5%Contingency $18,712.75
Subtotal Schedule A-Street Improvements Riviera Lane Option 1 $392,967.75
+27%Indirect Costs $106,101.29
Total Schedule A-Street Improvements Riviera Lane Option 1 $499,069.04
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 1 of 3
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
B. SANITARY SEWER IMPROVEMENTS - RIVIERA LANE OPTION 1
50 2104.523 SALVAGE CASTING EACH 4 $150.00 $600.00
51 2503.602 CHIMNEY SEALS EACH 4 $350.00 $1,400.00
52 2503.603 SEWER POINT REPAIR EACH 1 $5,000.00 $5,000.00
53 2506.516 CASTING ASSEMBLY EACH 4 $750.00 $3,000.00
54 2506.602 REPAIR MANHOLE INVERT EACH 1 $2,000.00 $2,000.00
Total Schedule B-Sanitary Sewer Improvements Riviera Lane Option 1 $12,000.00
+5%Contingency $600.00
Subtotal Schedule B-Sanitary Sewer Improvements Riviera Lane Option 1 $12,600.00
+27%Indirect Costs $3,402.00
Total Schedule B-Sanitary Sewer Improvements Riviera Lane Option 1 $16,002.00
C. STORM SEWER IMPROVEMENTS - RIVIERA LANE OPTION 1
55 2105.604 GEOTEXTILE FABRIC TYPE IV SQ YD 30 $5.00 $150.00
56 2451.601 GRANULAR FOUNDATION AND/OR BEDDING CU YD 20 $25.00 $500.00
57 2501.515 18"RC PIPE APRON EACH 1 $500.00 $500.00
58 2502.541 4"PERF PVC PIPE DRAIN LIN FT 1900 $18.00 $34,200.00
59 2502.602 4"PVC PIPE DRAIN CLEANOUT EACH 10 $500.00 $5,000.00
60 2503.541 18"RC PIPE SEWER DESIGN 3006 CL III LIN FT 700 $48.00 $33,600.00
61 2506.501 CONST DRAINAGE STRUCTURE DES 484020 LIN FT 20 $250.00 $5,000.00
62 2506.501 CONST DRAINAGE STRUCTURE DES SPECIAL EACH 2 $2,000.00 $4,000.00
63 2506.516 CASTING ASSEMBLY EACH 3 $750.00 $2,250.00
64 2511.501 RANDOM RIPRAP CLASS III CU YD 20 $150.00 $3,000.00
Total Schedule C-Storm Sewer Improvements Riviera Lane Option 1 $88,200.00
+5%Contingency $4,410.00
Subtotal Schedule C-Storm Sewer Improvements Riviera Lane Option 1 $92,610.00
+27%Indirect Costs $25,004.70
Total Schedule C-Storm Sewer Improvements Riviera Lane Option 1 $117,614.70
D.1 WATER MAIN IMPROVEMENTS - RIVIERA LANE OPTION 1
65 2021.501 MOBILIZATION LUMP SUM 1 $5,500.00 $5,500.00
66 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
67 2503.620 DUCTILE IRON FITTINGS POUND 1000 $5.00 $5,000.00
68 2504.602 8"GATE VALVE AND BOX EACH 1 $2,000.00 $2,000.00
69 2504.602 6"GATE VALVE AND BOX EACH 4 $1,500.00 $6,000.00
70 2504.602 HYDRANT EACH 4 $4,000.00 $16,000.00
71 2504.602 1"CURB STOP AND BOX EACH 15 $500.00 $7,500.00
72 2504.602 1"CORPORATION STOP EACH 15 $450.00 $6,750.00
73 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 900 $55.00 $49,500.00
74 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 60 $50.00 $3,000.00
75 2504.603 1"TYPE K COPPER PIPE LIN FT 450 $26.00 $11,700.00
76 2504.604 4"POLYSTYRENE INSULATION SQ YD. 20 1 $40.001 $800.00
Total Schedule D.1 -Watermain Improvements Riviera Lane Option 1 $114,450.00
+5%Contingency $5,722.50
Subtotal Schedule D.1-Watermain Improvements Riviera Lane Option 1 $120,172.50
+27%Indirect Costs $32,446.58
Total Schedule D.1 -Watermain Improvements Riviera Lane Option 1 $152,619.08
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 2 of 3
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
D.2 WATER MAIN IMPROVEMENTS - TRUNK LINE OPTION 1
77 2021.501 MOBILIZATION LUMP SUM 1 $18,400.00 $18,400.00
78 2104.501 REMOVE WATERMAIN LIN FT 10 $10.00 $100.00
79 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 4000 $3.00 $12,000.00
80 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 50 $5.00 $250.00
81 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $8.00 $160.00
82 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LIN FT 30 $8.00 $240.00
83 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 140 $5.00 $700.00
84 2105.501 COMMON EXCAVATION(EV)(P) CU YD 900 $18.00 $16,200.00
85 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 1940 $22.00 $42,680.00
86 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 220 $3.50 $770.00
87 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 500 $68.00 $34,000.00
88 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 500 $65.00 $32,500.00
89 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 50 $35.00 $1,750.00
90 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
91 2503.620 DUCTILE IRON FITTINGS POUND 3070 $5.00 $15,350.00
92 2504.602 IRRIGATION SYSTEM REPAIR EACH 1 $250.00 $250.00
93 2504.602 12"GATE VALVE AND BOX EACH 4 $6,500.00 $26,000.00
94 2504.602 8"GATE VALVE AND BOX EACH 1 $2,000.00 $2,000.00
95 2504.602 6"GATE VALVE AND BOX EACH 6 $1,500.00 $9,000.00
96 2504.602 HYDRANT EACH 6 $4,000.00 $24,000.00
97 2504.602 1"CURB STOP AND BOX EACH 13 $500.00 $6,500.00
98 2504.602 1"CORPORATION STOP EACH 13 $450.00 $5,850.00
99 2504.602 CONNECT TO EXISTING WATERMAIN EACH 1 $2,500.00 $2,500.00
100 2504.603 12"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 1500 $65.00 $97,500.00
101 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 20 $55.00 $1,100.00
102 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 60 $50.00 $3,000.00
103 2504.603 1"TYPE K COPPER PIPE LIN FT 390 $26.00 $10,140.00
104 2531.507 6"CONCRETE DRIVEWAY PAVEMENT SQ YD 20 $65.00 $1,300.00
105 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00
106 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 $1,000.00 $2,000.00
107 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 1670 $5.00 $8,350.00
108 2582.502 4" SOLID LINE-EPDXY LIN FT 3000 $1.001 $3,000.00
109 2582.502 4" DOUBLE SOLID LINE-EPDXY LIN FT 1500 1 $1.501 $2,250.00
Total Schedule D.2-Watermain Improvements Trunk Line Option 1 $385,540.00
+5%Contingency $19,277.00
Subtotal Schedule D.2-Watermain Improvements Trunk Line Option 1 $404,817.00
+27%Indirect Costs $109,300.59
Total Schedule D.2-Watermain Improvements Trunk Line Option 1 $514,117.59
GRAND TOTAL RIVIERA LANE IMPROVEMENTS-OPTION 1 $1,299,422.41
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 3 of 3
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
SCHEDULE A. STREET IMPROVEMENTS - RIVIERA LANE OPTION 2
1 2021.501 MOBILIZATION LUMP SUM 1 $17,900.00 $17,900.00
2 2101.501 CLEARING ACRE 1 $2,500.00 $2,500.00
3 2101.505 GRUBBING ACRE 1 $2,500.00 $2,500.00
4 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 2900 $3.00 $8,700.00
5 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 300 $5.00 $1,500.00
6 1 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $8.00 $1,600.00
7 2104.509 REMOVE SIGN EACH 3 $50.00 $150.00
8 2104.509 REMOVE MAILBOX SUPPORT EACH 2 $100.00 $200.00
9 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) LIN FT 100 $8.00 $800.00
10 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 300 $5.00 $1,500.00
11 2104.601 SALVAGE &REINSTALL LANDSCAPE STRUCTURES LUMP SUM 1 $2,500.00 $2,500.00
12 2104.602 SALVAGE AND REINSTALL MAILBOX EACH 15 $100.00 $1,500.00
13 2104.618 SALVAGE AND REINSTALL PAVER DRIVEWAY SQ FT 30 $50.00 $1,500.00
14 2105.501 COMMON EXCAVATION(EV)(P) CU YD 800 $18.00 $14,400.00
15 2105.507 SUBGRADE EXCAVATION(EV) CU YD 2600 $18.00 $46,800.00
16 2105.511 MUCK EXCAVATION CU YD 260 $18.00 $4,680.00
17 2105.522 SELECT GRANULAR BORROW(CV) CU YD 2820 $20.00 $56,400.00
18 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 3400 $3.00 $10,200.00
19 2112.501 SUBGRADE PREPARATION ROAD STA 9 $200.00 $1,800.00
20 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR 10 $150.00 $1,500.00
21 2130.501 WATER MGAL 10 $50.00 $500.00
22 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 1650 $22.00 $36,300.00
23 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 200 $3.50 $700.00
24 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 420 $68.00 $28,560.00
25 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 420 $65.00 $27,300.00
26 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 300 $35.00 $10,500.00
27 2505.601 UTILITY COORDINATION LUMP SUM 1 $2,500.00 $2,500.00
28 2531.501 CONCRETE CURB&GUTTER(SURMOUNTABLE&DESIGN B618) LIN FT 1900 $15.00 $28,500.00
29 2531.507 6"CONCRETE DRIVEWAY PAVEMENT SQ YD 200 $65.00 $13,000.00
30 2540.601 MAIL BOX(TEMPORARY) EACH 15 $50.00 $750.00
31 2540.602 MAIL BOX SUPPORT EACH 2 $150.00 $300.00
32 2557.602 REPAIR DOG FENCE EACH 2 $200.00 $400.00
33 2558.602 IRRIGATION SYSTEM REPAIR EACH 2 $250.00 $500.00
34 2563.601 TRAFFIC CONTROL LUMP SUM 1 $2,500.00 $2,500.00
35 2564.531 SIGN PANELS TYPE C SQ FT 13 $35.00 $455.00
36 2564.602 SIGN PANELS TYPE SPECIAL EACH 2 $250.00 $500.00
37 2571.501 CONIFEROUS TREE 8'HT B&B TREE 5 $650.00 $3,250.00
38 2571.502 DECIDUOUS TREE 2.5"CAL B&B TREE 5 $650.00 $3,250.00
39 2573.502 SILT FENCE,TYPE MACHINE SLICED LIN FT 1000 $3.00 $3,000.00
40 2573.530 STORM DRAIN INLET PROTECTION EACH 4 $200.00 $800.00
41 2573.540 SEDIMENT CONTROL LOG TYPE WOOD FIBER LIN FT 1000 $4.00 $4,000.00
42 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 1 $1,000.00 $1,000.00
43 2574.525 COMMON TOPSOIL BORROW(CV) CU YD 100 $35.00 $3,500.00
44 2575.502 SEED MIX 25-131 LBS 20 $100.00 $2,000.00
45 2575.502 SEED MIX 33-261 LBS 10 $100.00 $1,000.00
46 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 2400 $5.00 $12,000.00
47 2575.523 EROSION CONTROL BLANKET CATEGORY 2 SQ YD 520 $3.001 $1,560.00
48 2575.571 RAPID STABILIZATION METHOD 3 MGAL 10 $500.00 $5,000.00
49 2575.604 SEEDING(INCL.TOPSOIL&FERT) ACRE 0.2 $10,000.001 $2,000.00
Total Schedule A-Street Improvements Riviera Lane Option 2 $374,255.00
+5%Contingency $18,712.75
Subtotal Schedule A-Street Improvements Riviera Lane Option 2 $392,967.75
+27%Indirect Costs $106,101.29
Total Schedule A-Street Improvements Riviera Lane Option 2 $499,069.04
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 1 of 3
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
B. SANITARY SEWER IMPROVEMENTS - RIVIERA LANE OPTION 2
50 2104.523 SALVAGE CASTING EACH 4 $150.00 $600.00
51 2503.602 CHIMNEY SEALS EACH 4 $350.00 $1,400.00
52 2503.603 SEWER POINT REPAIR EACH 1 $5,000.00 $5,000.00
53 2506.516 CASTING ASSEMBLY EACH 4 $750.00 $3,000.00
54 2506.602 REPAIR MANHOLE INVERT EACH 1 $2,000.00 $2,000.00
Total Schedule B-Sanitary Sewer Improvements Riviera Lane Option 2 $12,000.00
+5%Contingency $600.00
Subtotal Schedule B-Sanitary Sewer Improvements Riviera Lane Option 2 $12,600.00
+27%Indirect Costs $3,402.00
Total Schedule B-Sanitary Sewer Improvements Riviera Lane Option 2 $16,002.00
C. STORM SEWER IMPROVEMENTS - RIVIERA LANE OPTION 2
55 2105.604 GEOTEXTILE FABRIC TYPE IV SQ YD 30 $5.00 $150.00
56 2451.601 GRANULAR FOUNDATION AND/OR BEDDING CU YD 20 $25.00 $500.00
57 2501.515 18"RC PIPE APRON EACH 1 $500.00 $500.00
58 2502.541 4"PERF PVC PIPE DRAIN LIN FT 1900 $18.00 $34,200.00
59 2502.602 4"PVC PIPE DRAIN CLEANOUT EACH 10 $500.00 $5,000.00
60 2503.541 18"RC PIPE SEWER DESIGN 3006 CL III LIN FT 700 $48.00 $33,600.00
61 2506.501 CONST DRAINAGE STRUCTURE DES 484020 LIN FT 20 $250.00 $5,000.00
62 2506.501 CONST DRAINAGE STRUCTURE DES SPECIAL EACH 2 $2,000.00 $4,000.00
63 2506.516 CASTING ASSEMBLY EACH 3 $750.00 $2,250.00
64 2511.501 RANDOM RIPRAP CLASS III CU YD 20 $150.00 $3,000.00
Total Schedule C-Storm Sewer Improvements Riviera Lane Option 2 $88,200.00
+5%Contingency $4,410.00
Subtotal Schedule C-Storm Sewer Improvements Riviera Lane Option 2 $92,610.00
+27%Indirect Costs $25,004.70
Total Schedule C-Storm Sewer Improvements Riviera Lane Option 2 $117,614.70
D. WATER MAIN IMPROVEMENTS - RIVIERA LANE OPTION 2
65 2021.501 MOBILIZATION LUMP SUM 1 $5,500.00 $5,500.00
66 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
67 2503.620 DUCTILE IRON FITTINGS POUND 1000 $5.00 $5,000.00
68 2504.602 8"GATE VALVE AND BOX EACH 1 $2,000.00 $2,000.00
69 2504.602 6"GATE VALVE AND BOX EACH 4 $1,500.00 $6,000.00
70 2504.602 HYDRANT EACH 4 $4,000.00 $16,000.00
71 2504.602 1"CURB STOP AND BOX EACH 15 $500.00 $7,500.00
72 2504.602 1"CORPORATION STOP EACH 15 $450.00 $6,750.00
73 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 900 $55.00 $49,500.00
74 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 60 $50.00 $3,000.00
75 2504.603 1"TYPE K COPPER PIPE LIN FT 450 $26.00 $11,700.00
76 2504.604 4"POLYSTYRENE INSULATION SQ YD. 20 1 $40.001 $800.00
Total Schedule D.1 -Watermain Improvements Riviera Lane Option 2 $114,450.00
+5%Contingency $5,722.50
Subtotal Schedule D.1-Watermain Improvements Riviera Lane Option 2 $120,172.50
+27%Indirect Costs $32,446.58
Total Schedule D.1 -Watermain Improvements Riviera Lane Option 2 $152,619.08
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 2 of 3
Opinion of Probable Cost
WSB Project: Riviera Lane and Shorewood Lane Street and Utility Improvement Project Design By: KAK
Project Location: City of Shorewood Checked By:
City Project No.:
WSB Project No: 2925-24 Date: 3/8/2017
Item MN/DOT Estimated Estimated Unit Estimated Total
Specification Description Unit Total
No. Price Cost
No. Quantity
D.2 WATER MAIN IMPROVEMENTS - TRUNK LINE OPTION 2
77 2021.501 MOBILIZATION LUMP SUM 1 $17,400.00 $17,400.00
78 2104.501 REMOVE WATERMAIN LIN FT 10 $10.00 $100.00
79 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 3800 $3.00 $11,400.00
80 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 110 $5.00 $550.00
81 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT 250 $5.00 $1,250.00
82 2105.501 COMMON EXCAVATION(EV)(P) CU YD 900 $18.00 $16,200.00
83 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON 1810 $22.00 $39,820.00
84 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 210 $3.50 $735.00
85 2360.501 TYPE SP 9.5 WEARING COURSE MIX(2,C) TON 470 $68.00 $31,960.00
86 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX(2,C) TON 470 $65.00 $30,550.00
87 2360.503 TYPE SP 9.5 WEARING COURSE MIX(2,C)(3.0"THICK)DWY SQ YD 110 $35.00 $3,850.00
88 2451.509 AGGREGATE BEDDING(CV) CU YD 20 $35.00 $700.00
89 2503.620 DUCTILE IRON FITTINGS POUND 2880 $5.00 $14,400.00
90 2504.602 IRRIGATION SYSTEM REPAIR EACH 1 $250.00 $250.00
91 2504.602 12"GATE VALVE AND BOX EACH 4 $6,500.00 $26,000.00
92 2504.602 8"GATE VALVE AND BOX EACH 1 $2,000.00 $2,000.00
93 2504.602 6"GATE VALVE AND BOX EACH 6 $1,500.00 $9,000.00
94 2504.602 HYDRANT EACH 6 $4,000.00 $24,000.00
95 2504.602 1"CURB STOP AND BOX EACH 10 $500.00 $5,000.00
96 2504.602 1"CORPORATION STOP EACH 10 $450.00 $4,500.00
97 2504.602 CONNECT TO EXISTING WATERMAIN EACH 1 $2,500.00 $2,500.00
98 2504.603 12"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 1400 $65.00 $91,000.00
99 2504.603 8"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 20 $55.00 $1,100.00
100 2504.603 6"WATER MAIN-DUCT IRON CL 52(W/POLYWRAP) LIN FT 60 $50.00 $3,000.00
101 2504.603 1"TYPE K COPPER PIPE LIN FT 300 $26.00 $7,800.00
102 2563.601 TRAFFIC CONTROL LUMP SUM 1 $5,000.00 $5,000.00
103 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH 2 $1,000.00 $2,000.00
104 2575.505 SODDING TYPE LAWN(INCL TOPSOIL&FERT) SQ YD 1560 $5.00 $7,800.00
105 2582.502 4" SOLID LINE-EPDXY LIN FT 2800 $1.00 $2,800.00
106 2582.502 4" DOUBLE SOLID LINE-EPDXY LIN FT 1400 $1.50 $2,100.00
Total Schedule D.2-Watermain Improvements Trunk Line Option 2 $364,765.00
+5%Contingency $18,238.25
Subtotal Schedule D.2-Watermain Improvements Trunk Line Option 2 $383,003.25
+27%Indirect Costs $103,410.88
Total Schedule D.2-Watermain Improvements Trunk Line Option 2 $486,414.13
GRAND TOTAL RIVIERA LANE IMPROVEMENTS-OPTION 2 $1,271,718.95
K:\02925-240\Quantity\Preliminary\KAK\OPC KAK 030817 3 of 3
APPENDIX C
Assessment Map ID
Preliminary Assessment Roll
Feasibility Report
Riviera Lane and Shorewood Lane Improvements
City of Shorewood Project No.17-04
WSB Project No 2925-24
6
9 �
1®
♦i ®r
�r ri
10
14 21 -
15 -- —
16
Project Location
Assessment Parcels
Assessment Map AL
® Shorewood Lane N
Street & Utility Improvements 0 55
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APPENDIX D
Geotechnical Boring Logs
Feasibility Report
Riviera Lane and Shorewood Lane Improvements
City of Shorewood Project No.17-04
WSB Project No 2925-24
B-2
t
I _
r4'
t'
, a
B-1.
ANEW
Q PROJECT Shorewood Lane Reconstruction A ET NO,
Shorewood, Minnesota 01-07092
�
AMERICAN SUBJECT Soil Boring Locations DATE
ENGINEERING January 2017
TESTING, INC. Scale Drawn By Checked By
As shown
ii sC^r f .'mot 001W '
a J�
tie
-. -. ��Y e {. ~e-fit:'!- _ •�,Ri�c -
r - h rl
PROJECT Riviera Lane ReconStFUCtion
A Shorewood, Minnesota 01-07092
DATE
AMERICAN January 20
ENGINEERIN
TESTING, INC. Checked B
• • I Fiqure 2
AMERICAN
ENGINEERING SUBSURFACE BORING LOG
TESTING, INC.
AET JOB NO: 01-07092 LOG OF BORING NO. B-1 (p• 1 Of 1)
PROJECT: Riviera and Shorewood Lane Reconstruction; Shorewood,MN
DEPTH ELEVATION: GEOLOGY N MC SAMPLE REC FIELD&LABORATORY TESTS
FEET MATERIAL DESCRIPTION TYPE IN' WC DEN LL PL ,H20
5.25"Bituminous pavement FILL
1 8.25"FILL,silty sand with gravel,brown,frozen M
(A-1-b)
2 FILL,mostly silty sand,a little gravel,brown,
frozen to 2'(A-2-4)
3 FILL,mostly sandy lean clay,slightly organic,a 8 M SS 10
little gravel and silty sand,trace roots,dark x 13
brown and brown(A-6)
4 FILL,mostly sandy lean clay,a little gravel,
brown,gray and dark brown(A-6) TILL
5 LEAN CLAY WITH SAND,slightly organic, 9 M SS 12 19 48
6— trace roots,black,firm to stiff(CL)(A-6)
7
8 8 M SS 16 25
9
10
9 M SS 14 27
11
12 LEAN CLAY,trace roots,gray,firm(CL)
(A-7-6) 27
5 M SS 18
13 SANDY LEAN CLAY,a little gravel,gray,a 20
little brown,firm, laminations of silty sand(CL)
14 (A-6) FINE
LEAN CLAY WITH SAND,a little gravel, ALLUVIUM 24
15 gray,a little brown,stiff,laminations of sandy TILL 13 M SS 14
silt and silty sand(CL)(A-6) j x 18
16 CLAYEY SAND,a little gravel,gray,a little
brown,stiff,laminations of silty sand(SC)(A-6)
END OF BORING
DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
I n F12/28/16 TIME SAMPLED DTH DEPTH DEPTH FLUIID LEVEL LEVEL
THE ATTACHED
0-14/Z 3.25 HSA
12:00 16.0 14.5 15.5 None SHEETS FOR AN
EXPLANATION OF
BORING TERMINOLOGY ON
COMPLETED: 12/28/16
THIS LOG
DR: DTS LG: DO Rig: 1C
06/04
AMERICAN
ENGINEERING SUBSURFACE BORING LOG
TESTING, INC.
AFT JOB NO: 01-07092 LOG OF BORING NO. B-2 (p. I of 1)
PROJECT: Riviera and Shorewood Lane Reconstruction; Shorewood,MN
D FIELD&LABORATORY TESTS
DEPTH SURFACE ELEVATION: GEOLOGY N MC SAMPLE REC
IN
FEET MATERIAL DESCRIPTION TYPE IN. WC DEN LL PL mH20
3"Bituminous pavement FILL
1 FILL,mostly silty sand with gravel,dark brown, M
frozen(A-1-b)
2 FILL,mostly silty sand,a little gravel and clayey
sand,frozen to 20 (A-2-4) FINE
LEAN CLAY,a little gravel,brown,a little gray, ALLUVIUM 8 M SS 14 25 78
3 firm,laminations of silty sand and clayey sand
4 (CL)(A-6)
5 SANDY LEAN CLAY, a little gravel,brown,a TILL
little gray and dark brown,stiff,laminations of 11 M SS 14 19
6— silty sand and sandy silt(CL)(A-6)
CLAYEY SAND,a little gravel,brown,very
stiff(SC)(A-6)
8 16 M SS 16 19
9
10 16 M SS 16 19
I1
12 SANDY LEAN CLAY,a little gravel,brownish
gray,a little brown,very stiff, laminations of
13 sandy silt(CL)(A-6) 17 M SS 18 19
14 SANDY LEAN CLAY,a little gravel,brown,
very stiff(CL)(A-6)
15 16 M SS 14 19
16 END OF BORING
DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
1 " DATE TIME SAMPLED DEPTIH DEPTH FLUIID LEVEL LEVEL
THE ATTACHED
0-14/2 3.25 HSA
12/28/16 11:10 16.0 14.5 16.0 None SHEETS FOR AN
EXPLANATION OF
BORING TERMINOLOGY ON
COMPLETED: 12/28/16
DR: DTS LG: DO Rig: 1C THIS LOG
06/04
AMERICAN
ENGINEERING SUBSURFACE BORING LOG
TESTING, INC.
AET JOB NO: 01-07092 LOG OF BORING NO. B-3 (p. 1 of 1)
PROJECT: Riviera and Shorewood Lane Reconstruction; Shorewood,MN
DIN SURFACE ELEVATION: GEOLOGY N MC SAMPLE REC FIELD&LABORATORY TESTS
FEET MATERIAL DESCRIPTION TYPE IN. WC DEN LL PL o-#20
3.75"Bituminous pavement FILL
1 9.5"Crushed limestone base,light brown,frozen M 12
(A-1-b)
2 FILL,mixture of clayey sand and silty sand,a
little gravel,dark brown and brown, frozen
(A-2-6) 14 D SS 14 9
3 FILL,mostly clayey sand,a little gravel and silty
sand,brown, frozen to 20"(A-6)
4 SANDY LEAN CLAY,a little gravel,brown,a TILL
little gray,stiff,laminations of silty sand(CL)
5— (A-6) 11 M SS 16 19 61
6
7
8 16 M SS 14 17
9
10
14 M SS 12 16
11
12 LEAN CLAY,a little gravel,brown and gray, FINE
stiff, laminations of silty sand(CL)(A-6) ALLUVIUM 25
CLAYEY SAND,a little gravel,brown,a little TILL 10 M SS 18
13 gray and dark brown,s tiff,laminations of silty 18
san Band sandy silt(SC)(A-6)
14
15 14 M SS 18 19
16 END OF BORING
DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
1 , „ DATE TIME SAMPLED PTH DEPTH CAVE-IN E H FLUID LEVEL LEVEL THE ATTACHED
0-14/2 3.25 HSA
12/28/16 1:40 16.0 14.5 15.8 None SHEETS FOR AN
EXPLANATION OF
BORING TERMINOLOGY ON
COMPLETED: 12/28/16
DR: DTS LG: DO Rig: 1C THIS LOG
06/04
AMERICAN
ENGINEERING SUBSURFACE BORING LOG
TESTING, INC.
AET JOB NO: 01-07092 LOG OF BORING NO. B-4 (p. I of 1)
PROJECT: Riviera and Shorewood Lane Reconstruction; Shorewood,MN
DEPTH SURFACE ELEVATION: GEOLOGY N MC SAMPLE REC FIELD&LABORATORY TESTS
FEET MATERIAL DESCRIPTION TYPE ' WC DEN LL PL a#20
2.75"Bituminous pavement FILL
1 14"Crushed limestone base, light brown,frozen M 16
SANDY LEAN CLAY,a little gravel,brown, TILL OR
2 frozen to 24"then very stiff, laminations of silty FILL
sand(CL)(A-6)(possible fill) 18 M SS 14 18 55
3
4 CLAYEY SAND,a little gravel,brown mottled, TILL
very stiff,laminations of silty sand(SC)(A-6)
5 15 M SS 16 18 39
6
SANDY LEAN CLAY, a little gravel,brown,
firm,laminations of silty sand(CL)(A-6)
8 5 M SS 8 20
9
10
6 M SS 10 21
11
12 LEAN CLAY WITH SAND,brown,a little dark FINE
brown and gray,firm,laminations of silty san ALLUVIUM 19
13 dand sandy silt(CL)(A-6) 5 M SS 10 26
14
15
7 M SS 10 23
16 END OF BORING
DEPTH: DRILLING METHOD WATER LEVEL MEASUREMENTS NOTE: REFER TO
DATE TIME SAMPLED CASING CAVE-IN DRILLING WATER THE ATTACHED
0-141/2' 3.25" HSA DEPTH DEPTH DEPTH FLUID LEVEL LEVEL
12/28/16 1:30 16.0 14.5 15.7 None SHEETS FOR AN
EXPLANATION OF
BORING TERMINOLOGY ON
COMPLETED: 12/28/16
DR: DTS LG: DO Rig: 1C THIS LOG
06/04
APPENDIX E
Sanitary Sewer Televising Summary
Feasibility Report
Riviera Lane and Shorewood Lane Improvements
City of Shorewood Project No.17-04
WSB Project No 2925-24
H HYDRO
CKLEAM
www.hydro-klean.com
toll free 855.845.5326
Des Moines, IA Mankato, MN Rogers, MN Sioux Falls, SD Watertown, SD
January 6, 2017
Paul Hornby
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
Dear Paul;
Thank you for the opportunity to provide the televising of your sanitary sewer in 2016.
Based upon NASSCO PACP Condition Grades 1-5, only one line had minor attached
deposits/encrustation. NASSCO condition grade for this defect is a 2 which is very minor. Please see
the PACP Codes and Grading information in your bound report for additional information.
Manhole Concerns
Fourteen manholes were identified throughout the project area. Two of the manholes were buried.
Three of these manholes can benefit from rehabilitation.
Manhole # Rehabilitation Required Video
35-1 No rehab Video
35-1A No rehab Video
35-2 No rehab Buried, no video
35-3 No rehab Video
35-4 No rehab Video
35-5 No rehab Video
35-6 Grout 2 pipe connections and Video
bottom barrel joint
35-7 No rehab Video
37-7 No rehab Video
38-16 No rehab Buried, no video
38-17 No rehab Video
38-18 Grout lift hole, 3 pipe Video
connection and 3 barrel joints
38-19 Remove casting, install new Video
adjustment rings, reset casting
and new asphalt surface
75-7 No rehab Video
Experience the difference.
One call.One service provider.One experience.
The hand-written manhole reports are printed in the bound copy of your report. The videos are
located on your flash drive in a folder labelled Manholes. A proposal to address the rehabilitation on
these structures is included in the package.
Maintenance
Your collection system will benefit from a yearly cleaning, televising and manhole inspection schedule
to locate deficiencies before they pose a problem. Hydro-Klean's P.I.P.E. program will allow you to
schedule maintenance items now at today's costs can save money while offering you the additional
benefit of prioritized recommendations as well as no cost manhole inspections. Please contact us for a
maintenance proposal suitable to your needs.
Please call with any questions. Paul, we look forward to working with the City again.
Sincerely,
Michele McGreal
Hydro-Klean, LLC
Cell 612.845.4394
Hydro-Klean LLC
333 NW 49th Place
#ffPoIPE1'I Des Moines, I2 5-050
Phone: (515)283-0500
Fax: (515)283-0505
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: Street:
Shorewood MN 123016 38-17 A SHOREWOOD RIVIERA LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 7:57 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 11612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating Segment Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Grade Rating Rating Index Index
1 0 1 0
2 0 0
3 0 0 0000 0.00 0 0 0000 0.00 0 0.00 4 0 0
5 0 0 -J
AMH '38-17'
Started at 0.0 ft. wikh flow At 0.0 ft.
on 12/3012016 7:57:00 AM AMH- Manhole
i At 0.0 ft,
MVVL- Water Level
Lq L9
� o
07 a5,a rr.
Stopped at 110.5 ft. with flow At 110.5 ft.
an 12130f2016 7:57:00 AM � AMH- Manhole
AMH '33-16'
Main Inspections Pipe Run and Scoring Page 1 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 38-18 A SHOREWOOD RIVIERA LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 8:13 AM U
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
,AMH '38-18'
Stopped at 162.1 ft. against flow 4 At 182.1 ft.
an 12/3012016 8;13:00 AM AMH - Manhole
nj ni
At 61.6 ft. 3/.
J TF-Tap Factory
'r4 � z3fr.5 st,
Ln
Started at 0.0 fL against flow + At 2.0 fL 1/.
on 12f3012016 8:13:04 AM — TF-Tap..Factar' ft.
At 0.0 ft.
AMH- Manhole
AMH '38-17' At 0.0 ft.
MVVL- Water Level
Main Inspections Pipe Run and Scoring Page 2 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street.
ShorewoodMN123016 38-19 A SHOREWOOD RIVIERA LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 8:30 AM U
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:23 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 2 2100 2.00 2 2.00
4 0 5 0
,AMH '38-19'
Stopped at 349.7 ft. against flow At 309.7 ft.
on 12/3012016 8:30:00 AM AMH - Manhole
At 246.6 ft. 10/. + 13 At 241.8 ft. 2/.
TF-Tap Factory TF-Tap Fa dory
# I& At 240.8 ft. 1216
DAE - Deposits Attached
Encrustation
r+s ray Rabng: 2
Category: O&M
154,s ft
e �
°—' At 13 2. ft. 9/.
a� TFA-Tap Factory Active
E
M
LA
232.3 ft
Started at 0.0 ft. against flow + At 0.0 ft.
on 13012016 8:30:00 AM AMH - Manhole 309.7 Ft
} At 0.0 ft.
T MVVL- Water Level
AMH '38-18'
Main Inspections Pipe Run and Scoring Page 3 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 38-7 A SHOREWOOD RIVIERA LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 9:43 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:23 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH '38-7'
Started at 0.0 ft. with flow At 0.0 ft.
on 12/3012016 9:43:00 AM AMH- Manhole
At 0.0 ft.
MWL- Watff Level
_+0 At 54,3 ft. 10/.
TF-Ta p Factory
'-62,5 rt.
C
lj� uq
0 0
G
°—' At 236.5 ft, 3/.
W TFA-Tap Factory Awe
E 10 At 278.0 ft. 101.
Ln TFA-Tap Factory Active
367.4 ft
At 326,9 ft. 3/. 1D
TF-Tap Factory
1 At 382.2 ft. 10/.
TFA-Tap Factory Active
Stopped at 410.5 ft. with flow� _-- _} At 410.5 ft.
on 12130/2016 9:43:00 AM AMH- Manhole 410.5
ft-
AMH '33-19'
Main Inspections Pipe Run and Scoring Page 4 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-4 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 10:32 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:22 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating Segment Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Grade Rating Rating Index Index
1 0 0
2 0 0
0 0 0000 0.00 LO 0 0000 0.00 0 0.00
E5 4 0
0
AMH'35-4'
Started at 0.0 ft. with flaw At 0.0 ft.
on 12f30 12016 10:32:00 AM AMH- Manhole
_ At 0.0 ft,
MWL- Water Level
_
[ft At 14,9 ft. 10/.
TFA-Tap Factazy Attire
0� rn
rn rn } CA At 41,3 ft. 9f.
TF-C- Tap Factory Capped
C C
GJ �
M
� f17
Stopped at 99.9 ft. with flow � � At 99.9 ft.
on 12,/3012016 10:32:04 AM C AMID- Manhole
AMH'35-3'
Main Inspections Pipe Run and Scoring Page 5 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-3 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 10:45 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:25 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH'35-3'
Started at 0.0 ft. with fl At 0.0 ft.
on 12/30/2015 10:45:00 AM AMH - Manhole
At 0.0 ft.
MVVL- Water Level
At 9,4 ft. 3/. }
TF-Tap Factory
U� U�
C C
GJ �
M
Z f17
3lrk Ft.
Stopped at 41.5 ft. with flow At 41.5 ft.
are 12J3012016 10:45:00 AM= AMH- Manhole 41.5 Et
AMH'35-2'
Main Inspections Pipe Run and Scoring Page 6 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-2 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 10:56 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH'35-2'
Started at 0.0 ft. with fl At 0.0 ft.
on 12/30/2015 10:56:00 AM AMH - Manhole
At 0.0 ft.
MVVL- Water Level
0 0
Ln ors
v} At 37.9 fL 9/. 3?.,
TF-Tap Rif"
M
Z
56.3 Ft
Stopped at 75.0 ft. with flow At 75.0 ft.
an 12J3012016 10:56:00 AM= AMH - Manhole 75•0 Et,
AMH'35-1'
Main Inspections Pipe Run and Scoring Page 7 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-1 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 11:03 AM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH'35-V
Started at 0.0 ft. with flaw At 0.0 ft.
on 12/30/2015 11:03:00 AM AMH - Manhole
At 0.0 ft.
MVVL- Water Level
3&2 FE.
44 OR
d
72A fL
G.1 �
G }.
E
M
LA
3.08.6 iL
Stopped at 144.8 ft. with flow + At 144.8 ft.
on 12 130/2016 11:03;0+]AM AMH - Manhole 144.5 FL
AMH'35-1A'
Main Inspections Pipe Run and Scoring Page 8 of 11
Main Inspections Pipe Run and Scoring
Project name: Maimiric Lu. City Street:
ShorewoodMN123016 35-5 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 11:33 AM U
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/6/2017 5:03:24 PM
Structural: 0&M: Overall:
Grade Segment Pipe Quick Pipe Rating Segment Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Grade Rating Rating Index Index
1 0 0
2 0 0
0 0 0000 0.00 LO 0 0000 0.00 0 0.00
E5 4 0
0
AMH'35-5'
Stopped at 310.9 ft. against flow 4 4 At 314.9 ft.
on 12/30 12016 11:33:00 AM AMH- Manhole
At 271.9 ft. 10f. 1118
TF-Tap Factory
}10 At 242.0 ft. 2/.
TF-Tap Factory
rn rn
0 0
[+7 M
a Ft
c
At 111.4 ft. 9/. i
CU
I& At 106.9 ft. 3/.
M TFA-Tap Factory Active TFA-Tap Factory Active
LA
2M.2 ft
Started at 0.0 ft. against flow . At 0.0 ft.
on 12/30/2016 11:33:00 AM AMH - Manhole 310,9 f.
C-.)
} At 0.0 ft.
T MVVL- Water Level
AMH'35-4'
Main Inspections Pipe Run and Scoring Page 9 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-7 A SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 12:16 PM D
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH'35-7'
Started at 0.0 ft. with flow At 0.0 ft.
on 12/30/2016 12:16:00 PM � AMH - Manhole
At 0.0 ft.
MVVL- Water Level
� m
_ ID At 43,6 ft. 10/.
At 49.8 ft. 2f. i TF-Tap Factory
ra TF-Tap Factory —
� a�
E
M
LA
93.5 ft
Stopped at 111.3 ft. with flow � � At 111.3 ft.
on 12130/2016 12:16;0+] PM AMH- Manhole 11113 ft
AMH'35-6'
Main Inspections Pipe Run and Scoring Page 10 of 11
Main Inspections Pipe Run and Scoring
Project name: Mainline ID: City: Street:
ShorewoodMN123016 35-5 B SHOREWOOD SHOREWOOD LN.
Start date/time: Direction: Weather: Location code:
12/30/2016 12:50 PM U
Shape: Material: Height: Width:
C PVC 9 in.
Scores
Calculated at: 1/612017 5:03:24 PM
Structural: O&M: Ove ra 11:
Grade Segment Pipe Quick Pipe Rating 6See Pipe Quick Pipe Rating Pipe Rating Pipe Rating
Grade Rating Rating Index Rating Rating Index Index
1 0 2 0 3 0 0 0000 0 0000 0.00 0 0.00
4 0 5 0
AMH'35-5'
Stopped at 218,0 ft. against flow— 4 f At 218.0 ft.
on 1213012016 12:50:00 PM � AMH- Manhole
o �
ao ao
At 11 B.5 ft. 9J.
TF-Tap Factory 109.0 Ft
c
E
M
LA
163.5#t
Started at 0.0 fL against flow At 0.0 ft.
on 1WO12016 12:50:00 PM AMH - Manhole 21M
C-.)
} ft-
At 0.0 ft.
T MVVL- Water Level
AMH'35-6'
Main Inspections Pipe Run and Scoring Page 11 of 11
Ap
YELLOW STONE TRAtL
- -
6025
_ 6030
" g,�y. 6040 -
I +" 6055
!s
-- 6060
�c
48'Right of Way 6085
6080
' M H 38-19
C -6100 i�
6115
h 6120
ti
28'Back of Curb
6155
;- _H3 8 8
6030
V
R4 M H 38-17
38-16
6185
at
6180' 6175
M�
0 100 200
SCALE IN FEET
® Preliminary Layout WSB 292524T
N0.
Riviera Lane and Shorewood Lane Street DATE:DECEMBER 2016
and Utility Improvements
sHCI wooD SHOREWOOD, MINNESOTA FIGURE
MH ;
-� M H 35-4 5520 5515
R45.5' M H 35-1
M
H3 -3
- 5535
e.
5560
.., 5555
a. 5580
5575
_ 50'Right of Way .:L`,.
M H 35-5
■
28'Back of Curb "
241 00 MH 35-6
5625 -r---
i' J
M H 757 g M H 35-7
_�
- r Lu
of
SMITHTOWN ROAD
0 100 200
SCALE IN FEET
® Preliminary Layout WSB 292524T
N0.
Riviera Lane and Shorewood Lane Street DATE:DECEMBER 2016
and Utility Improvements
sHCI wooD SHOREWOOD, MINNESOTA FIGURE
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION RECEIVING FEASIBILITY REPORT
AND CALLING FOR PUBLIC HEARING ON PROPOSED IMPROVEMENTS
RIVIERA LANE AND SHOREWOOD LANE
STREET AND UTILITY IMPROVEMENT PROJECT
CITY PROJECT 17-04
WHEREAS, the City Council authorized preparation of a Feasibility Report for
the Riviera Lane and Shorewood Lane Street and Utility Improvement Project, City
Project 17-04, on January 9, 2017; and
WHEREAS, WSB & Associates, Inc. prepared the Feasibility Report which was
received by the City Council on March 13, 2017; and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost-effective, and feasible; whether it should best be made as
proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate
individual assessments for affected parcels.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Council will consider the improvement of Riviera Lane and
Shorewood Lane Street and Utility Improvement Project, City
Project 17-04, in accordance with the report and assessment of
abutting property for a portion of the improvement project, for the
extension of watermain and appurtenances, pursuant to Minnesota
Chapter 429 a the estimated total cost of the improvement of
$2,312,500 for improvements including the watermain
improvements along Riviera Lane Option land $2,284,800 for
improvements including the watermain improvements along Riviera
Lane Option 2.; and
2. Calls for the Public Hearing for these improvements on April 24,
2017, in the City hall Council Chambers at 7:00 p.m. and the Clerk
shall give mailed and published notice of such hearing and
improvement as required by law.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of March, 2017.
Scott Zerby, Mayor
ATTEST:
Greg Lerud, City Administrator
® 913
MEETING TYPE
Ity of Shorewood nl Meeting l Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Revisions to Pavement Restoration Flowchart.
Meeting Date: March 13, 2017
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Paul Hornby, City Engineer
Attachments Pavement Restoration Flowchart
Policy Consideration: Should the City Council make revisions to the Pavement Restoration
process?
Background/ Previous Action: At the City Council —Staff Retreat that was conducted on
February 24, 2017, staff presented new data regarding the process of asphalt coring of pavements, prior
to performing a design for mill and overlay projects. This process determines if a subject roadway is
suitable for such restoration treatment. Performing this type of testing may also have significant
impacts to the Capital Improvement Program (CIP), with the potential of forcing proposed mill and
overlay projects to pavement reclaim projects. Out of that discussion, Council provided direction that
the Pavement Restoration Flowchart be revised to reflect the coring evaluation process. Attachment 1
to this report is the revised flowchart.
Ultimately, staff's goal is to obtain a database of core samples a few years in advance of projects, to aid
in brining accuracy to the CIP process. As such, the flowchart depicting the process was revised to
reflect having core samples a minimum of one year in advance of mill and overlay projects. This is the
minimum. Again, staff will strive to have several years' worth of data available to aid in a smooth CIP
process.
Financial or Budget Considerations:This procedure of asphalt coring is insignificant, as
compared to the overall project costs. However, revisions in the CIP of projects that have been
routinely proposed as mill and overlay projects that may be forced into a pavement reclaim
process certainly has significant cost impacts to the roadway CIP that will have to be factored in
as the City Council wrestles with the entire roadway funding possibilities. Having stated that,
this revision to the process is a necessary and prudent process to conduct.
Options:
1. Approve the revision in the Pavement Restoration Flowchart, as presented.
2. Provide Staff with alternative direction.
Recommendation /Action Requested:
1. Staff is recommending Option 1.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
a�
070
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#10A
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Selection of Firm to Assist with Comprehensive Plan Update
Meeting Date: March 13, 2017
Prepared by: Greg Lerud and Brad Nielsen
Background: The City Council heard presentations at the February 27 work session from two firms who
submitted proposals to assist with the comprehensive plan update. Both firms, Northwest Associated
Consultants and WSB, demonstrated their capability in helping the city through this process, and it is our
judgment that both firms have the expertise to be able to complete the comp plan update.
Financial or Budget Considerations: The quotes from the firms to do the work are within $600 of each
other, so cost is not a factor in the decision. Regardless of which firm is selected by the City Council,
WSB will be completing the updates for the traffic and water plan components, as well as any other
engineering related updates. WSB will provide a quote for those services in a near future meeting.
Recommendation/Action Requested: Staff has discussed the merits of each company and it is our
recommendation that Northwest Associated Consultants be selected to lead the city's comprehensive
plan update process. We make this recommendation for several reasons:
1. NAC is exclusively focused on planning for local governments and has been for over 30 years.
2. WSB will be doing all of the engineering components of the comp plan update, regardless of
which firm is selected. We believe that having a second firm involved in our update will give us
the best product.
3. Their presentation demonstrated that they are seasoned planners. We were impressed with
NAC and believe that they would better represent us if there were issues with the Met Council
about the city's plan.
4. NAC has assisted us previously, preparing a housing study several years ago and, more recently,
assisting with the environmental review for the MCC project. Service and product was excellent
in both instances.
As the council considers the decision we want to remind you that Brad Nielsen was employed by NAC
from 1973 to 1983, and his wife presently works at NAC in a non-planning capacity. These two
circumstances did not factor into our recommendation, but we want to make sure this was disclosed to
you.
Next Steps and Timeline: Upon the council's decision, staff will contact the selected firm and start the
engagement process. At the same time we will notify the consultant not selected.
Connection to Vision/Mission:The City of Shorewood has a long history of proactive planning.
Regularly updating the comprehensive plan ensures the city is incorporating current issues, trends, and
resident input into its plan for the future. This process also meets the Met Council's requirements.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Pagel
#10B
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: CIP Recommendation
Meeting Date: March 13, 2017
Prepared by: Greg Lerud
Reviewed by: Bruce DeJong
Attachment: Resolution
Policy Consideration: How should the City Council allocate the fund balance amounts above the reserve
policy?
Background: At the City Council retreat, information was presented that the condition of five of the
roads scheduled for repair in this year's CIP had deteriorated to the point that they were no longer
recommended for a mill and overlay, but a reclaim. That will add approximately$475,000 to the cost to
do those streets. Coring of the island roads also indicated that those roads too had deteriorated and the
new maintenance work was going to increase the cost to do those roads approximately$275,000. That
was in addition of the original $509,000 estimated to overlay the island roads.
The Council has previously heard about needed repairs to the Southshore Center, and at the March 13
council meeting,the cost to do the next phase of Badger Park. There is approximately a $200,000
shortfall between budgeted funds and the cost to do the phase two improvements to the park. Staff has
worked to try and close that difference but the reality is we cannot cut more out of the project without
sacrificing the quality of the project—one that compliments the lacrosse field, creates additional
parking, and ties the Southshore Center into Badger Park.
When the 2017 budget was adopted, there was an estimated $700,000 available in reserve above the
city's fund balance policy. Staff would like direction from the Council on what projects those funds
should be used for.
Financial or Budget Considerations:
It is clear that there are not sufficient funds in the CIP to complete all of the potential projects in 2017.
Options:
The council could decide to do all the street work, including the island roads, but that would require
another$50,000 above the $700,000 that is available in order to do all of the street work. The council
could elect to allocate funds to a variety of improvement projects.
Recommendation/Action Requested: Use the available fund balance in the following way:
1. Transfer$475,000 to the Street Maintenance fund to complete the additional work needed on
the original roads planned for 2017 (Echo, Howards Point, Kathleen Court, Oak Ridge Circle, and
Summit Avenue.)
2. Allocate$200,000 toward completion of phase two of Badger Park Improvements.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Pagel
3. Allocate$25,000 toward improvements at the Southshore Center (relighting and replacing the
ceiling tiles.) That amount, along with the $65,000 in the SSC fund balance should be enough to
complete that work.
The recommendation is consistent with the council discussion from the retreat.
Next Steps and Timeline: If the council allocates the funds as recommended, staff will begin work on
plans and specifications for each of the projects.
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION APPROVING TRANSFERS OF FUNDS
WHEREAS, the City Council of Shorewood recognizes that, based on new information
from coring roadways included in the Capital Improvement Program for 2017, that the Street
Improvement Fund does not have adequate funds to complete repairs as projected; and
WHEREAS, the City Council has become aware that repairs to the Southshore Center
and Badger Park are desirable to compliment the lacrosse field, create additional parking, and tie
the Southshore Center into Badger Park will require additional funds above the amounts
currently available in the Southshore Center Fund and the Park Improvement Fund;
WHEREAS, the City Council has identified that fund balance in the General Fund over
the policy range of 55-60% is an appropriate source of funds to resolve remedy these funding
shortfalls;
NOW THEREFORE, BE IT RESOLVED, that the City of Shorewood approves the
following transfers as of December 31, 2016:
1. That the sum of$475,000 be transferred into the Street Improvement Fund
from the General Fund to reimburse that fund for needed repairs.
2. That the sum of$200,000 be transferred into the Park Improvement Fund
from the General Fund to reimburse that fund for the cost of construction.
3. That the sum of$25,000 be transferred into the Southshore Center Fund
from the General Fund to reimburse that fund for needed repairs.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of
March, 2017.
ATTEST: Scott Zerby, Mayor
Greg Lerud, City Administrator