04-24-17 CC WS Mtg Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY,APRIL 24,2017 6:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION WITH PARK COMMISSION
A. Roll Call
City Council: Park Commission:
Mayor Zerby Justin Mangold
Labadie Molly Barr
Siakel Ed Rock
Sundberg Stephany Vassar
Johnson
B. Review Agenda
ATTACHMENTS
2. PARK PLANS AND PRIORITIES Memo
3. ADJOURN
CITY OF
SHOREWOOD
5755 Country Club Road® Shorewood, Minnesota 55331 • 952-960-7900
Fax:952-474-0128•www.ci.shorewood.mn.us•cityha11@ci.shorewood.mn.us
cishorewood.mn.us
MEMORANDUM
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TO: Mayor and City Council
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FROM: Brad Nielsen
DATE: 19 April 2017
RE: Joint Meeting—City Council/Park Commission
FILE NO.: Parks (Admin)
At a recent meeting, Councilmember Labadie suggested that the Council and Park Commission should
meet more frequently during the course of the year. We have historically had a joint meeting about this j
time of year and a joint meeting has been scheduled for next Monday night prior to the regular Council
meeting.
From the Park Commission's perspective,the main topic of discussion should be park plans vs. CIP and
budget. They have consistently expressed the opinion that Badger Park improvements should remain a
priority. At the same time,they have expressed concerns that not enough has been budgeted to complete
the improvements, especially if other park improvements are scheduled. This came up at their last meeting
when they considered the construction of a pickle ball court for the South Shore Community Park. The
Council's 2017 budget includes $50,000 specifically for the pickle ball court. Staff has received quotes for
the pickle ball court (see attached memo, dated 6 April 2017) and recommended approval of the work. The
Park Commission continued this item until after it met with the City Council.
It should be noted that the Park Commission continues to review the cost estimates for Badger Park, in
hopes of obtaining current figures and finding possible ways to lower costs. For example,there appears to
be some consensus that Badger Park does not need two sets of playground equipment.
As the Commission has struggled with the financial questions, Finance Director DeJong, before his
departure,had suggested allocating additional funds for parks. For example,there has been$15,000 per
year going toward leveling off equipment purchases. That has taken place and Mr. DeJong had intended to
recommend transferring that revenue source to parks.
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Hopefully,plans can continue moving after the Council and Commission have met. On a bright side,
Mattamy has submitted its final plat for the second phase of the MCC redevelopment project. As a result,
we will receive $291,129 in park dedication fees at least one year earlier than we had anticipated.
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Cc: Park Commission Greg Lerud Twila Grout Joe Rigdon
#6
CITY OF
SHOREWOOD
5755 Country Club Road• Shorewood, Minnesota 55331 • 952-960-7900
Fax:952-474-0128•www dshorewood.mn.us•cityhall @ci.shorewood.mn.us
MEMORANDUM
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TO: Park Commission
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FROM: Brad Nielsen
DATE: 6 April 2017
RE: Skate Park -Pickle Ball Courts
FILE NO.: Parks (South Shore Community Park)
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We have received a proposal (see attached) from Plehal Blacktopping, LLC, a company that works with our
tennis court vendor(Dermco-Levine)to level off and surface an 80' x 80' area in the park for use as 2-3
pickle ball courts. Staff contacted Plehal Blacktopping and they will honor the quote that we received last
fall.
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Also attached are two quotes for fencing. One from Dakota Fence and another from Sterling Fence.
Sterling fence is the lowest bidder for the fencing. There are two options below, one with galvanized j
fencing and the other black coated fencing. The option totals include the proposal from Plehal r
Blacktopping.
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Sterling Fence,Inc. Dakota Unlimited
Galvanized- $11,481.00 Galvanized- $20,730.00
Add on Rail- $1,159.00 each Plehal Blacktopping- $36,750.00
Plehal Blacktopping- $36,750.00 TOTAL - $57,480.00
TOTAL- $49,390.00
Sterling Fence,Inc. Dakota Unlimited
Black Coated- $13,503.00 Black Coated - $29,897.00
Add on Rail - $ 1,457.00 each Plehal Blacktopping - $36,750.00 j
Plehal Blacktopping- $36,750.00 TOTAL- $66,647.00
TOTAL $51,710.00
Staff recommends proceeding with the$51,710 option.
Cc: Mayor and City Council
Greg Lerud
Larry Brown
t �! +
13o6o Dem Con Drive P/952-445-7676
PO BOX 317 F/952-445-7682
Shakopee MN 55379 www.plehal.com
Submitted To: Project:South Shore Community Park
City of Shorewood 5355 St. Albans Bay Rd i
Attn:Twila Grout Shorewood, MN
5755 Country Club Rd
Shorewood, MN 55331
Phone: 952-960-7902
Cell:
Email: tgrout @ci.shorewood.mn.us
Description: Price
Pieldeball Court Construction (8o'x8o')
Remove the existing asphalt,and haul away.
Sub cut and lower the grade in the northeast corner,and use as fill for the remaining area.
Install 6"of class 5 base material throughout.
Finish grade the base for 1-1.25%slope.
Compact the base using vibratory rollers.
Install 2"(compacted depth)of Mn/Dot spec 236o LV3 hot asphalt base course.
Compact the asphalt using vibratory rollers.
Apply tack coat @.05 gal/sy.
Install 1"(compacted depth)of MN/Dot spec MV4 hot asphalt wear course.
Compact the asphalt using vibratory rollers.
Fill low areas.
Apply 4 coat color system. (2 coats black acrylic&2 coats of dark green color acrylic)
Stripe 2"white pickle ball lines per USAPA spec.(2 or 3 courts) $36,750.00
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*Size is based on the existing footprint. 3 courts would be a tight fit,and 2 courts would have excess space.
Bid revisions can be completed if the size is altered,
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**Excludes;nets and posts,backfilling the perimeter,and fencing.
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Any person or company supplying labor or materials for this improvement to your This proposal may be withdrawn by us if not accepted within 15 days.All depths are
property may file a lien against your property if that person or company is not paid average and measurements are approximate.All material is guaranteed to be as
for the contributions.All agreements contingent upon strikes,accidents,or delays specified.All work is to be completed in a workmanlike manner according to
beyond our control.Any cost to reconstruct due to an"Act of God"is the standard practices. additional contract terms on reverse.
responsibility of the Owner.Owner to carry fire,tornado and other necessary f f� 8/22/16
insurance.our workers are fully covered by Workman's Compensation Insurance. ( h'
Estimator: Erik Anderson
Cell: 612-919-2235 Authorized Plehal Blacktopping Signature Date
Email: e.anderson@plehal.com
Payment Terms:Net due upon completion.Past due invoices will be Acceptance of Proposal:The above prices,specifications and
charged 11/2%per month Finance Charge(18%annual percentage rate), conditions are satisfactory and are hereby accepted.The general provisions
on the back of this contract are made a part of this contract and
incorporated herein by this reference.You are authorized to do the work as
VISA OLU EK specified.Payment will be made as outlined.
Ad
Signature Date
20120920
O ® O
Established 197
Eden Prairie Brooklyn Park Bloomington Wayzata
13480 Pioneer Trail (763)493-5244 (952)888-6843 (952)476-0743
Eden Prairie,MN 55347
(952)941-2213•Fax(952)888-3316
Date ,`�� 201
35 _
Name edu Of �, � i j�^F�r,�7t�r..ia� _ �.�i/iY �r w c Job No. _
First I Middle Last
Address Salesman J XI n /
City_ ,-,J Installer_
30%Down
-< G Terms_ Balance on Completion__
State iZt'�% _ Zip 4-;'5 -3-3/ Phone le`�rs� ��i+ri°�'�(�,� — �
• Visa maximum$3,000.1 over$3,000,1 add 21/2%
QUANTITY DESCRIPTION PRICE UNIT
ga.chain link fence,complete with top rail and posts. ��1(%Cf�iG.c cff
2 Terminal posts,complete with fittings. —
3 Corner posts,complete with fittings.
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Breaker posts,complete with fittings.
Wide walk gates,complete with fittings.
s Wide driveway gates,complete with fittings. I
7 j Hard holes. yes no Removal(no haul away) yes no Haul Away yes no
>s ' Bottom Rail yes no (Wood or Chain Link) Bottom Tension Wire yes H
,o 1 �d 1
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16
17
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20 Quote good for 14 days
OWNER is responsible for showing correct properly and fence lines,to mark sprinkler system STERLING FENCE INC.shall furnish only the material and labor specified in this contract.
lines and heads,and to mark privately owned underground utility lines,i.e.between the house Any changes made from the above specifications necessitating additional material or labor will j
and garage.If digging within two feet of buried cables or sprinkler lines,per customer request, be billed at Sterling Fence int.'s retail prices.Cancellations: if any expenses have occurred
customer assumes the cost of any repair.Owner is responsible for removal of obstructions to customer will be charged for these expenses.See placement of gates on slope warranty and
fence installation and obtaining all permits in accordance with current building codes. If Sterling prelien notice on reverse side.
Fence is asked in writing to obtain permit,cost of permit plus administration fee of$50.00 will be j
charged. SterlingFence is not responsible for hauling dirt from holes at the job site.
Salesman Signature Customer Signature
www.sterlingfenceinc.com
Twila Grout
From: Tony Deeb [Tony.Deeb @dakotaunlimited.com]
Sent: Monday, March 13, 2017 10;18 AM
To: Twila Grout
Subject: Pickleball Court
Attachments: IMG_0026[1].jpg; IMG_0027_0[1].jpg
Twila-
Thank you for the opportunity to work with you again on this fencing project. I have broken down the bids below for the
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pickle ball courts. I have chosen specs based on our experience, and input from our supplier. If you need anything j
revised for different specs, please let me know, and I would be happy to do so.
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Bids include materials,installation,warranties,utility locates, permits,and hauling away of excess dirt. All posts to
installed in dirt, not through concrete pad.
320'of 10'Galvanized Chain Link for Pickle Ball Court
• All posts to be 3" OD
• All posts to be set in concrete footings, 48"in depth
• All posts to be Schedule 40, commercial weight
• 15/8"Top &Bottom Rail
o Top & Bottom Rail to be Schedule 40, commercial weight
• 13/4" Galvanized fabric
o Fabric to be 9 gauge, commercial
• (2) 4' Single Walk Gates
Total Project Price=$20,730.00
Total Project Price for Black Vinyl Coated =$29,897.00
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Let me know if I missed anything, or you need anything revised.
Thanks,
Tony Deeb
Dakota Unlimited
651.423.3995 Office
612.229.7701 Mobile
651.322.6462 Direct
651.423.3996 Fax
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"The bitterness of poor quality remains long after the sweetness of low price is forgotten" j
-Ben Franklin
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City of Shorewood, Minnesota
Capital Improvement Program
2017 thru 2021
PROJECT'S BY FUNDING SOURCE
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Source Project# Priority 2017 2018 2019 2020 2021 Total
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402-Park Improvements
Freeman Plaza P0100 5 5,000 5,000
Freeman North Playground Equipment P0102 4 100,000 100,000
Freeman South Parking Lot P0103 5 60,000 60,000
Freeman Skating Lights,Warming House&Grading P0104 5 40,000 40,000
Cathcart Park-Resurface Tennis/Basketball Courts P0200 1 9,000 9,000 18,000
Cathcart Park Hockey Boards P0201 3 150,000 150,000
Cathcart Park Tot Lot P0202 5 100,000 100,000
Badger Park-Phase I P0300 3 400,000 400,000 !
Badger Park Tennis Courts P0301 2 200,000 9,500 209,500
Badger Park-Phase 2 P0302 nla 747,000 747,000
Manor Park-Shelter Outside Floor&Stoops P0402 1 5,400 5,400
Silverwood Park-Resurface 112 court P0500 2 2,500 2,500 5,000
Skate Park Rehab for Pickleball P0600 3 50,000 50,000
402-Park Improvements Total 550,000 311,500 752,000 255,400 21,000 1,889,900
GRAND TOTAL 550,000 311,500 752,000 255,400 21,000 1,889,900
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Friday,March 10,2017
PARK CAPITAL IMPROVEMENT FUND
Fund; 402- Park Capital Outlay
Requested
Actual Actual Actual Budget Budget
REVENUES 2013 2014 2015 2016 2017
Beginning Fund Balance 168,427 213,366 536,660 542,278 472,078
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Park Dedication Fees 55,000 20,000 6,500 300,000 486,500 j
Interest Earnings` 966 7,172 5,455 2,800 2,800
Contributions/donations - - - 225,000 -
Concession Sales _ _
Grants _
Miscellaneous revenue - _ _
Transfers in 42,000 325,414 42,000 42,000 42,000
TOTAL REVENUES 97,966 352,586 53,955 569,800 531,300
EXPENDITURES
OTHER SERVICES
Contractrual Services
Miscellaneous Charges
TOTAL OTHER SERVICES _
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CAPITAL OUTLAY
Machinery and Equipment - _ _ - _
Other Improvements 53,027 29,292 48,337 640,000 550,000
TOTAL CAPITAL OUTLAY 53,027 29,292 48,337 640,000 550,000
TOTAL EXPENDITURES 531027 29,292 48,337 640,000 550,000
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Revenue-Over/(under) 44,939 323,294 5,618 (70,200) (18,700)
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Ending Fund Balance 213,366 536,660 542,278 472,078 453,378
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