07-24-17 CC Reg Mtg Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 24, 2017 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes of July 10, 2017 Minutes
B. City Council Regular Meeting Minutes of July 10, 2017 Minutes
C. Approval of the Verified Claims List Claims List
D. Approve an amendment to the Minnetonka Country Club Planning Director’s Memo
nd
2 Addition PUD Development Agreement Amended Agreement
Resolution
E. Authorize Expenditure of Funds, Public Works Equipment - Public Work Director’s
Cab and Chassis, Snow Plows, and Components Memo
F. Franchise agreement update City Administrator’s Memo
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report on 07-11-17 Park Tours
7. PLANNING
A. Report by Chair Maddy on 07-18-17 Planning Commission Meeting
B. Zoning Ordinance amendment for accessory structures; Planning Director memo
CITY COUNCIL REGULAR MEETING AGENDA – July 24, 2017
Page 2
regulations applicable to shoreline property; and definitions. Ordinance
C. Parking Regulations Planning Director memo
Ordinance
8. ENGINEERING/PUBLIC WORKS
A. Accept Plans and Specifications and Authorize Advertisement for Bids for
2017 Pavement Reclamation Project Engineer memo
Resolution
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Monthly Budget Report Interim Finance Director memo
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, July 10, 2017 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Zerby called the meeting to order at 6:02 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson (arrived at 6:18 P.M.), Labadie, Siakel, and
Sundberg; Administrator Lerud; Planning Director Darling; Director of Public Works
Brown; and, Engineer Hornby
Absent: None
B. Review Agenda
Labadie moved, Siakel seconded, approving the agenda as presented.Motion passed 4/0.
2. PARTNERS IN ENERGY UPDATE
Emma Struss noted she is a community facilitator with Brendle Group and is working Xcel energy on its
Partners in Energy Program. She was,joined by Yvonne Pfeifer from Xcel Energy. Ms. Struss stated she
was present to give an overview of what the Shorewood Energy Action Team has worked over the last
few months and to answer,any questions Council may have about the Energy Action Plan that was
developed.
The highlights of Ms. Stress' presentation are as follows.
• Partners in Energy is,a two-year collaboration with Xcel Energy to develop and implement the
community's energy goals.
• Xcel,Encrgy provides tools and resources to assist with community-driven energy planning and
implementation. The planning phase takes four months and the implementation phase takes 20
months.
• The resources available to support the planning phase include facilitation and guidance, data, and
project management.
• The Energy Action Plan is the outcome from the planning phase. It is a plan for pursuing the
community's energy vision. It is a living document and will be refined when implementation
starts.
• Resources to support implementation include marketing and communications, data tracking and
measurement,providing program expertise, and project management.
• Communities that participate in the Program are part of an Exchange; there are six Exchanges.
Shorewood is part of Exchange 5. The other Minnesota peer communities in Exchange 5 are the
Cities of Eden Prairie, Mahtomedi and Winona. Exchange 5 also includes the Cities of
Broomfield and Fort Collins, Colorado. It also includes the National Western Center in Colorado.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 10,2017
Page 2 of 6
• There will be calls each month with experts to help with implementation. There will also be
planning and implementation webinars.
• Xcel Energy's goals with the process are: to develop a better understanding of the energy needs
of the communities it serves; to better align the services and programs it offers with customer
needs to save energy and to advance clean energy goals; and, to strengthen relationships with the
community.
• Shorewood's goals based on its application are: to advance the community goal to improve the
impact on the environment through clean energy investment and education; to develop a
community-wide energy program prior to the comprehensive plan update; to engage residents and
non-residential entities; and, to build on recent work and energy efforts.
• Members of the Energy Action Team include: representing ;Shorewood — Pat Arnst, Jeff
Dinsmore, Chris Lizee, Nancy Mulhem, Communications, Coordinator Julie Moore,
Councilmember Kristine Sundberg, and City Administrator Greg Lerud; representing Xcel
Energy — Tammy Gunderzik and Yvonne Pfeifer; and representing Brendle Group — Shelby
Sommer and Emma Struss.
• There had been two substantial, lengthy planning workshops.
• Shorewood's energy vision—Shorewood is demonstrating how a small community can support a
healthier future by engaging its residents,`non-residential entities and neighbors to promote
renewable energy investment, conservation and economic benefits.
• Shorewood's energy goals— 1) engage non-residential entities and residents in 500 energy saving
programs annually (about a 2 percent annual savings from the baseline); and, 2) engage 300 or
more subscribers in Xcel Energy's Windsource and/or Renewable*Connect Programs by 2020.
There are currently 100 subscriptions to Windsource.
• Shorewood's Energy Strategies include:
➢ Residential —Develop and implement a tailored energy outreach and engagement campaign
for community residents.
➢ Non-residential"— Lead by example at City facilities by upgrading lighting and sharing
success stories; and, develop and implemcnt an energy outreach and engagement campaign
for community businesses.
➢ Renewable energy,-Integrate renewable energy messages and opportunities into residential
and business outreach'cfforts; and, reduce barriers for accessing renewable energy through
SolSnart participation and solar garden exploration.
Ms. Stress offered to entertain questions.:
Councilmember.Sundberg thanked Communications Coordinator Moore for finding this opportunity for
the City and suggesting the City apply for it and Xcel Energy for accepting the City's application. She
stated she thought Ms. Struss' work has been outstanding. She also thought the work of the entire team
had also been excellent: She explained the team members spent a great deal of time reviewing research
while they were preparing the Energy Action Plan for Shorewood. The Plan built on what had already
been done by Shorewood,. She noted the Plan can capitalize on Xcel energy programs.
Mayor Zerby asked what SolSmart is. Communications Coordinator Moore explained it is something the
City had applied for quite a while ago. It provides no-cost technical assistance to help local governments
reduce barriers to solar energy growth. It is funded by the U. S. Department of Energy SunShot Initiative.
Zerby stated he recently heard that Elon Musk has teamed up with an Australian state government to
install a large-scale battery system. South Australia has an issue with regular power cuts and energy
shortages. The system would provide stabilization services to the grid. He asked if something like that
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 10,2017
Page 3 of 6
was or could be considered in the Energy Action Plan because Shorewood often experiences power
outages during storms. Ms. Struss stated the Energy Action Team did not identify that as a priority during
the planning process. Zerby asked if reliability could be helped with a solar garden. Ms. Pfeifer explained
she did not think solar gardens would help address the problem. The outages are mainly because the
power lines are above ground and because there is heavy tree cover. She noted Xcel has a test going on in
Colorado with Panasonic for some battery storage. If that process proves successful that solution would
not be ready before Shorewood's implementation phase is over.
Zerby then stated it's his understanding that the Xcel substation that serves Shorewood is a long way
away and that is causing part of the outage problem. He thought there had been discussion about building
another Substation in the City of Chaska; closer to Shorewood.
Councilmember Sundberg stated she did not think the Energy Action Plan initiative could do much to
improve reliability.
Sundberg asked Ms. Pfeifer to comment about Xcel being,a leader in solar and wind energy. Ms. Pfeifer
clarified that Xcel has been the top producer of wind energy for the last 11 years. Iris not the leader in
solar energy. She explained Xcel started with a program. called Windsource in Colorado; Through that
Xcel developed quite a bit of wind generation. Xcel then brought that to Minnesota. It then expanded into
Wisconsin, Texas and New Mexico. Xcel is positioned in areas that naturally have a lot of wind.
Councilmember Johnson arrived at 6:18 P.M.
Councilmember Labadie stated some Exchanges have counties participating. She asked if a county's
participation means all cities in that county are participating: Ms. Struss explained in Colorado some
cities in a participating county may be involved. For Ramsey County in Minnesota they are working
specifically with the County's Parks and Recreation Department. Usually a county's participation does
not include all cities in that county.
Labadie asked if people have ever considered working on an energy action initiative with a large public
entity such as a school district;Ms.,Struss stated National Western Center in Colorado is a development
project. It involves Colorado State University. She explained when the Partners in Energy Program was
started the first Minnesota community,was the Lake Street corridor (17 neighborhoods along Lake Street
in the City of Minneapolis).
Councilmember Siakel stated from her perspective when residents think about energy they are thinking
more about reliability. Reliability has been and continues to be an issue. She questioned what the City
would get out of i IMP lementing the Energy Action Plan.
Ms. Struss explained that during the planning workshops she heard that the City would be looking at
specific programs (e.g.; the Home Energy Squad Program). For that Program, an energy
technician/counselor would come out to a resident's home for about two hours and walk through the
home and identify ways to save energy. They would install things like LED lightbulbs, programmable
thermostats and weather stripping for doors. There is a flat fee cost of$100. The Energy Action Team's
vision included energy conservation.
Councilmember Sundberg stated the Energy Action Plan is very oriented toward education. It is about
opening up opportunities for the community to take advantage of, both non-residential and residential.
She thought members of the community would be more interested in energy conservation if they knew
where to go for help in determining what could be done. She then stated she views this initiative to be
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 10,2017
Page 4 of 6
somewhat like the pollinator initiative. For the pollinator initiative the City was first in the state and third
in the nation to adopt a resolution endorsing bee-safe policies and procedures. She considered Shorewood
to be somewhat of a leader in being responsible in caring for the environment and energy conservation is
a part of that. She commented that Communications Coordinator Moore will help do a lot of that
education.
In response to a comment from Councilmember Siakel, Communications Coordinator Moore explained
she heard about Xcel Energy's Partners in Energy Program from other communities, mainly Maplewood
and Edina, who had already participated in the Program. Xcel created the program because of the need for
every city to save energy. When she first spoke with Xcel about this Shorewood was one of the new
opportunities for a primarily residential district that had been relatively active in being first for other
things. Colorado has some smaller communities that are participating in the Partners in Energy Program.
The goal overall is to conserve energy and ultimately save money. That is,what the City is trying to do at
public facilities while encouraging residents and non-residential entities to do the same.
Mayor Zerby questioned why the City has not become a Windsource or Renewable*Connect subscriber.
Communications Coordinator Moore noted Renewable*Connect is a combination of wind and solar.
Councilmember Siakel asked what the City's next step is. Comnniunications Coordinator Moore stated
implementing the Energy Action Plan.
Communications Coordinator Moore stated ,the Energy Action Team going forward will bring
recommendations back to Council on what it would like the City to do next. She thought subscribing to
Windsource or Renewable*Connect would be one of the first things.
Mayor Zerby stated he thought"there are a lot of things the City can do noting some have already been
done. He brought up the idea of having electric police cars. He noted there has been discussion about
putting solar panels on public facilities.,''
Councilmember Sundberg stated he City could be somewhat of an innovator while cautioning against
being too far out front with radical new technologies. She noted she was pleased Council might be
interested in pursuing sonic of these opportunities.
Communications Coordinator Moore stated she thought the reason the Energy Action Team wanted
Council to hear about the Energy Action Plan first was so Council would know there had been a Plan to
base their implementation recommendations on.
Ms. Struss stated the planning process was mainly focused on who the City wants to target. The "how"is
part of the implementation process. During the planning process there was a little discussion about
community based social Marketing. More than 100 residents responded to a survey on energy and what
the barriers are to reducing consumption. The businesses indicated there had not been any outreach to
them to date about energy consumption. How people get information will be used when preparing the
marketing plan.
Councilmember Sundberg stated her intent of this discussion was to get Council's reaction to the Energy
Action Plan.
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 10,2017
Page 5 of 6
Mayor Zerby stated from a resident perspective Windsource is more expensive than traditional electricity.
That is why he has not subscribed to Windsource yet. He commented he frequently sees ads for LED
lightbulbs and setback thermostats.
Councilmember Siakel stated she thought the residents' perception of Xcel the energy company is quite
negative.
Ms. Struss stated one of the survey questions was "who do you trust most to get information about energy
from?". The top response was the City and the second was the utility companies.
Councilmember Siakel stated she was not sure what Council was being asked to do. She considered what
has been presented to be more of a concept and there is nothing there that would encourage her to say
don't do it. She noted there are not enough details for her to say"she's in".
Councilmember Sundberg stated more work has been done on the implementation side than what has
been presented. She then stated she understands Council to generally be okay with the direction the
Energy Action Team has taken.
Councilmember Sundberg asked when Council would again be updated on this initiative. Ms. Struss
stated that is up to the Energy Action Team.
Councilmember Labadie stated she thought most residents are very frustrated with Xcel and the
inaccurate outage updates it sends out.
Councilmember Sundberg stated power reliability is a different issue.
Councilmember Johnson stated he did not think there would be'asignificant cost to the City for the
strategies outlined in the presentation. He noted he agreed with the sentiments of the other
Councilmembers.
Mayor Zerby announced that the Council was,going to move to the large conference room to interview a
resident interested in an opening, on the Kiley-;Purgatory-Bluff Creek Watershed District Board of
Managers. It was 6:3$P.M.
3. PURGATORY-BLUFF CREEK WATERSHED DISTRICT BOARD OF MANAGERS
IN 'ERVIEW
Council interviewed Dorothy Pedersen a Shorewood resident who was interested in an opening on the
Riley-Purgatory-Bluff,Creek Watershed District Board of Managers.
4. ADJOURN
Sundberg moved, Labadie seconded,Adjourning the City Council Work Session of July 10, 2017, at
6:50 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
CITY OF SHOREWOOD WORK SESSION MEETING MINUTES
July 10,2017
Page 6 of 6
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 10,2017 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labanie, Siakel,', ,and Sundberg; Attorney
Keane; City Administrator Lerud; City Clerk Thone; Planning Director Darling; Director
of Public Works Brown; and, City Engineer Hornby
Absent: None.
B. Review Agenda
Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 510.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.,
Siakel moved, Sundberg seconded,,Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. City Council Work Session Minutes of June 26, 2017
B. , City Council Regular Meeting Minutes of June 26, 2017
C. Approval of the Verified Claims List
D. Adopting RESOLUTION NO. 17-060, "A Resolution Authorizing the Execution of a
Joint Cooperation Agreement between the City of Shorewood and Hennepin County
for Participation in the Urban Hennepin County Community Development Block
Grant Program in Fiscal Years 2018—2020."
E. Adopting RESOLUTION NO. 17-061 "A Resolution Recommending the
Appointment of Dorothy Pedersen to the Riley-Purgatory-Bluff-Creek Watershed
District Board of Directors."
F. Adopting RESOLUTION NO. 17-062, "A Resolution Approving Street Sealcoat
Revisions 2017 Crackfill and Seal Coat Project, City Project 17-01."
Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 2 of 14
3. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report on the June 27, 2017,Park Commission Parks Tour and Meeting
Park Commission Chair Mangold reported on the June 27, 2017, Park Commission parks tour. The parks
toured were Freeman Park, Cathcart Park, Gideon Glen and Badger Park. He,explained there are two
main issues at Freeman Park. The south playground is one of the City's oldest playgrounds. The asphalt
trail system around the Park is deteriorating. Improvements to it'in the next couple, of years are not
included in the Park Improvements Capital Improvement Program (CIP). There are maintenance issues in
Cathcart Park that need to be addressed with the City of Chanhassen. There was a swing,set area that was
out of control with weeds. Public Works personnel have sinee addressed most of the maintenance needs.
Gideon Glen was in really good shape. It looked clean; there were no weed issues. For Badger Park they
reviewed what has already been done to improve it and what still needs to be done.
He then reported on matters considered and actions taken during the June 27 and July 6 Park Commission
meetings (as detailed in the minutes of those meetings);
He noted that the original Phase II plans for Badger Park included a turnaround between the Southshore
Center (SSC) and the lacrosse field: The Park Commission has proposed removing that and adding 22
more parking spaces.
Councilmember Sundberg stated she noticed that the clover patch in Cathcart Park has been overgrown
with weeds.
Director Brown explained that Shorewood had been relying on Chanhassen to maintain Cathcart Park per
an agreement between the two Cities. The park is located in Chanhassen but it is Shorewood's park. Staff
has Made a decision that Shorewood Public Works would take over the maintenance of the Park. It has
Shorewood's name on it and it represents Shorewood. Public Works went to the Park the day after the
tour and did a fair:amount of the maintenance that was needed. He and Administrator Lerud are going to
meet with representatives from Chanhassen to discuss the situation.
Councilmember Sundberg asked if the clover patch could be restored to be pollinator friendly. Director
Brown stated it can be replanted.
In response to a comment from Mayor Zerby, Director Brown explained that two members of the Public
Works staff focus on the maintenance of the City's parks.
Councilmember Labadie noted she was glad to hear Shorewood has taken over responsibility for
maintaining Cathcart Park. She stated it is a high-use park. She has observed people from the Minnetonka
Youth Baseball Association in the Park mowing and weed whipping the area. She thought it best for
Shorewood to be responsible for the maintenance of the Park.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 3 of 14
B. Approve Badger Park Phase 2 Improvement Plans and Specifications and Authorize
Advertisement for Bids
Director Darling explained that Phase II Badger Park improvements include expanding the parking lot,
extending sewer and water to a future building site, grading of green space, removing the warming house
and storage unit, improving stormwater drainage, installing landscaping, and installing sidewalks along
the edge of the parking lot between City Hall and the Southshore Community Center (SSC). WSB &
Associates has prepared construction plans consistent with the Concept 1.5 plan approved in 2014.
Staff and the Park Commission have reviewed the construction plans. During its June 27 meeting the
Commission suggested revisions on the east side of the project site to blend the Park and the SSC together
into one park, widen drive aisles at a few pinch points and add additional parking spaces. Removing the
turnaround between the SSC and the lacrosse field would allow for the addition of 22 parking spaces.
Nine spaces would be added in that same area, three near the well house, and,10 on the north side of the
lacrosse field. During its July 6 meeting the Commission voted unanimously to recommend approval of
the revised layout. The revised plans and specifications for phase II are nearly complete.
Darling noted staff is asking Council to adopt the resolution approving the revised plans and
specifications and authorizing advertisement for bids.
Mayor Zerby stated there are three handicap parking spaces on the left side of the building. He asked if
they would be relocated. Director Darling clarified they would remain where they are. Zerby stated it
appears that four more handicap spaces would be added. Darling noted there pare currently two handicap
spaces near City Hall.
Councilmember Sundberg asked if parking spaces would be lost near the SSC. Director Darling noted
that 22 additional spaces would be added to the lot.
Mayor Zerby stated the walkway from the canopy out toward the Park would be extended. He asked if it
would be possible to use a different material on the walkway to visually distinguish it. Director Darling
stated some communities have put in colored stamped asphalt, for example, but it does not last long. Paint
can be refreshed annually. Pavers or a concrete strip could be put in, but there would be a small lip that
plows would catch. Zerby stated he'would like to see it at least painted and noted a decision on what
option could be made at a later date., Darling suggested making a decision about a different type of
surface now,
Councilmember,Sundberg asked if installing pavers would be cost prohibitive. Engineer Hornby stated
the cost per square foot would be higher in part because the quantity needed is small. The walk could be
concrete. Sundberg stated she thought pavers would look friendlier. Hornby stated pervious pavers may
appear friendlier but that would require a basin below them and drain tile to get the water out. Concrete
pavers that are not pervious would cost less. Stamped concrete blocks could also be used.
Councilmember Sundberg stated the City has an opportunity to demonstrate its environmental
stewardship. Engineer Hornby stated a small area of pavers could be installed. Sundberg noted she would
be interested in considering pervious pavers.
Mayor Zerby stated as long as the City is going to spend the money he would like to do things right.
Councilmember Siakel stated she likes the idea of having a painted walkway to make it visible that it is a
pedestrian walkway. Councilmember Labadie concurred.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 4 of 14
Councilmember Labadie stated she could envision the demographic that would be using the walkway to
the SSC tripping on pavers. They would require more maintenance over time. Mayor Zerby asked if
Labadie would support stamped concrete. Labadie thought it should be smooth. Zerby then asked about
painted concrete. Labadie suggested making the walkway as maintenance free as possible.
Councilmember Siakel agreed with keeping it simple. Zerby stated he thought it would be good to have a
pedestrian path for safety reasons.
Councilmember Siakel asked if the sidewalk could be extended to follow the contour of the parking lot.
Engineer Hornby stated it drops off in that area near where the curb would,be on the east side of the
parking lot. A retaining wall could be required to have a walk along that side.
Mayor Zerby stated near the Minnetonka Community Center it is,quite clear, as to where people should
walk when going into the traffic areas.
Councilmember Siakel stated that during the day people are using the SSC for a specific purpose. There
are people in the area in the evening that are not there to use the SSC. She again expressed her,,.preference
to keep it simple.
Mayor Zerby noted the City is making an investment in something that would be there for 30 years and
things will change over time. He stated he thought it important to connect the SSC to the Park.
Councilmember Siakel stated she is supportive of the revised plan. She,then stated she would be willing
to entertain considering pavers in the motion adopting the resolution approving the plans and specs.
Park Commission Chair Mangold I asked if the walkway could be a simple died concrete walkway. He
clarified he was talking about the entire walkway that flows out into the parking lot and then back through
to the SSC. Mayor Zerby stated he liked that idea. Engineer Hornby noted the cost for colored concrete
would be higher than for standard concrete. Hornby explained that typically colored concrete is mixed on
site toward the end of the pouring.
Mayor Zerby commcnted that his neighbor just had colored stamped concrete put in and powder was
sprinkled on the concrete at the end ofthe process. Engineer Hornby stated that type typically will not last
as long and that he thought a through color would be better. He explained that all colors would fade over
time.. He noted it is important to seal colored concrete regularly so it maintains its color longer.
Councilmember,Siakel stated she would like the parking lot improvements to be completed in 2017.
Councilmember Labadie concurred. Mayor Zerby asked if Council authorizes bids this evening, when the
work would be done.Engineer 14ornby stated construction would be in September or October 2017.
Councilmember Siakel asked if it would be possible to bid the work out with an option for a colored
concrete walkway.
Engineer Hornby noted the current plan include the turnaround. The plan needs to be modified to reflect
the revised layout.
Mayor Zerby stated the original plan includes a stabilized construction entrance. He asked what that is.
Engineer Hornby stated that was a pavers and landscape area.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 5 of 14
Zerby moved, Siakel seconded,Adopting RESOLUTION NO. 17-063, "A Resolution Approving
Plans and Specifications and Authorizing Advertisement for Bids: Badger Park Phase 2
Improvements, City Project 17-09" subject to there being a concrete connection lane bid alternate
in the bid. Motion passed 510
7. PLANNING
A. Approve Setback Variance
Applicant: Court and Susan Queen
Location: 27180 West 62°d Street
Director Darling explained Court and Susan Queen, 27180 West 62"d Street,have applied for a front-yard
setback variance so they can construct a covered entry (portico) on their existing home. Their property is
located just west of Cathcart Drive. The existing home is located closer to,the street than allowed by
Code. Therefore, any portico would require a variance. The Planning Commission held a public hearing
on the request during its May 2, 2017, meeting. Staff and the Commission determined the applicants met
most of the criteria for granting a variance including practical difficulties. During that hearing there was
considerable discussion about the amount of variance that 'should be granted. Staff and the Commission
determined the amount of the variance requested was not,the minimum amount needed to relieve the
practical difficulties. The Commission agreed with the previous,Planning Director's recommendation to
reduce the depth of the portico to four feet rather than the six-foot depth requested by the applicants. The
smaller portico would be consistent with what a recent code amendment allows for older homes that had
been constructed partially within the front-yard setback. It would also be consistent with not granting a
privilege to the applicants that is not available to,others.
Darling noted that staff and the Commission recommend approval of the request subject to reducing the
depth of the portico to four fcet:She also noted the City had received a letter in support of the applicants'
request from the owner of the abutting property.
Court Queen, 27180 West 62nd Street,thanked Council for their time on considering the variance request.
Mr. Court explained they have lived in'their home since 1991. Their home was built in 1904 or 1910. The
property had been a 35 acre raspberry farm located along the Luce Line railroad track. The road that runs
to the house was the original driveway to the house. During the time their lived there they completely
gutted their home and restored all of the,original wood. They made two significant additions to their
home. In both cases they made a concerted effort to stay within the setback requirements. They also
rehabilitated the barn on the property. He explained they completely renovated the environment on the 3.5
to 4 acres. All ofthe invasive vegetation was taken out and the area was replanted with hard woods. They
love their home and property. Their last step in refining their home is to put an appropriate front entry
(porch) on their home;a porch with a depth of six feet.
Susan Queen, 27180 West 62"d Street, applicant, explained that since they have owned their home their
front door has been inoperable to a large extent for much of that time. That is due to the large, flat front
entry facing south. It takes a beating during the summer and winter. A significant overhang seems
necessary to protect the entrance. The screen door has been replaced four times and the front door once.
The screen door lasts for about one season before it starts to malfunction. Their front door is jammed
shut; it has been inoperable for at least 10 years. There are leaded glass windows on both sides of the
door; neither of them can be opened. No air can flow into the home from the front. They live along a
dead-end road. The road cannot be extended because Lake Virginia is located at the very end of the road.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 6 of 14
Ms. Queen noted that the neighbors they asked support their proposal to construct a porch with a depth of
six feet. Some of them spoke of their support during the May 2 public hearing.
Ms. Queen explained having a porch with a depth of six feet would allow them to sit out on the porch.
They would be able to see their neighbors when they are out in their yards. They currently do not spend
time out in their front yard. Their neighborhood has developed into a wonderful community; young
families and middle-age families live there. They would be able to open their front door for guests
without having to have them step back on to the lower step so the door can be opened.
Councilmember Sundberg noted that she drove into the area. To her it appeared that there are only one or
two properties after the Queens' property. Mr. Queen clarified there is a house next to his and there is a
pump house for Lake Virginia at the bottom of the hill. There is a house on the other side of the street.
George Hanson, 301 West 62 Street, Chanhassen, stated he and his family have lived in their home for six
months. He and his wife have a baby and a toddler. They have been through the Queens' home. He and
his wife used to have a porch with a depth of six feet on theft previous home. People could open the door
to it without having to step back down on steps. He noted he and his wife are very supportive of what the
Queens have proposed.
Stacy Kline, 185 West 62"d Street, Chanhassen, noted she lives directly across the street from the Queens
and down the road from Mr. Hanson and his family. She explained they have lived in the neighborhood
for five years. She thought the Queens have'done„a great job of restoring their historic home. She noted
she thought the Queens' request is very modest. It would be in keeping with the historic design of the
Queens' home. She thought Mr. and Ms. Queen did a good job of speaking to the usability of it. The
additional two feet of depth would be very beneficial when there is inclement weather. She thought the
Queens' plans would have a positive effect on the neighborhood. She expressed her appreciation for
having the Queens as their neighbors. She stated she would like to be able to enter the Queens' home
through the front door. She then stated at some point in the future there may be a need to redo the
roadway. She thought there is enough right-of-way on the other side of the street from the Queens to
expand the width of the street,if needed.
Chris Lizee, 5705 Brentridge Drive,noted she was,pleased to be at the meeting to express her support for
what her friends, Court and Susan Queen, have proposed to do. She explained she met the Queens 20
years ago when they all had children attending the Minnewashta Elementary School. At that time they all
lived in old houses. She was,in the process of restoring an 1881 farm house located along Smithtown
Road. The Queens had another old house also. She was able to find a shadow on a picture of a front porch
on the farm house. Therefore, she was able to build a porch on the farm house. She explained she thought
the Queens' request is reasonable It is fair to provide a covered entry. There are practical difficulties in
not having anything that shows there had been a porch at one time to show—old porches rot and they did
not always show on old puns: What the Queens are asking for would not be a special privilege because a
6-foot-deep porch would snake it a more livable area and it would provide for gathering place for friends
and family. A 6-foot-deep porch would allow for there to be a table and a couple of chairs around it; a 4-
foot-deep porch would not have enough room for a table. She encouraged Council to grant the front-yard
setback variance that would allow the Queens to construct a porch with a depth of six feet.
Councilmember Sundberg stated she supports granting a setback variance that would allow for a porch
with a depth of six feet. She does not think that would push any boundaries.
Sundberg moved, Siakel seconded,Adopting RESOLUTION NO. 17-064, "A Resolution Granting
Setback Variance to Court and Susan Queen, 27180 West 62°d Street".
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 7 of 14
Councilmember Labadie explained she had also driven past the Queens home and she had met with Mr.
Queen to discuss their request in detail. She finds it hard to go against what is written in the Zoning Code
even though the difference would only be two feet. But, in the community there are many issues that deal
with only two feet; for example, two-foot setbacks or two feet of dock. She thought the request is
reasonable but it does not fit with the Code. She stated Council must decide if it wants to move forward
with the Planning Commission recommendation or not. She asked that Council discuss this before voting
on the motion on the table.
Mayor Zerby stated from his perspective the reason items come before Council for a vote is because
Council has a responsibility to provide oversight. He noted he has not seen a better example of when
Council should intervene then this. It is a historic house near a quiet road. He stated he is a big fan of
porches. They have proven that they help reduce crime when people spend time on them. The City of
Excelsior has amended its code to encourage people to have front`°porches even if they do encroach into
the setback for that reason. He noted he thought allowing the additional two feet of depth is quite
reasonable.
Councilmember Sundberg stated variances are allowable'to be able to deal with exceptional situations.
She then stated the home is historical and located along a quiet dead-end street. All, of the Queens
neighbors support what has been proposed. The porch would 'enhance all of the properties in that
neighborhood. She noted she does not think there is a downside to approving what the applicants have
requested.
Councilmember Siakel stated she believes what the applicants are proposing satisfies the requirements for
granting a variance. This is an opportunity to weigh all of the facts in totality and then make a decision.
She noted she agrees that what has been proposed is reasonable'and she would be comfortable approving
it.
Councilmember Labadie noted she understands variances. She clarified that as an attorney it is difficult
for her to go against a written rule. She stated variances are considered on a case by case basis. She then
stated Queens' property is close to the end of the road and their home is historical; those are in the
applicants' favor. She thought allowing a variance large enough for a porch with a depth of six feet would
make it more'usable. She reiterated it is very difficult for her to go against the City Code.
In response to a question froin Councilmember Johnson, Director Darling noted she was not on staff
when the Planning Commission considered this on May 2 but she was at the meeting. She stated she
thought it was difficult for the Commission to recommend approval of something that was different than
what, they thought,was a recent change to the Code.
Motion passed 510.
B. Conditional Use Permits and Variances
Applicant: John and Stacie Lynch
Location: 25380 Birch Bluff Road
Director Darling explained John and Stacy Lynch own the 25380 Birch Bluff Road property. They have
requested a variance and conditional use permit (C.U.P.) to redevelop a nonconforming lot, a side yard
setback variance, and a C.U.P. for fill in excess of 100 cubic yards. The property is located north of the
Lee Circle cul-de-sac. The adjacent properties are developed and have single-family homes on them. The
lot is 60 feet wide; the R-1C zoning district requires 100 feet.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 8 of 14
The existing home and detached garage are nonconforming with respect to side yard setbacks. The
existing house is seven feet from the east property line and 10 feet from the west line. The proposed house
with attached garage would be 14 feet from the east property line and 10 feet from the west property line.
The R-1C district requires a minimum of 10 feet on each side. The property abuts Lake Minnetonka. The
shoreland regulations have an additional requirement of the combined total of the side yard setbacks must
be a minimum of 30 feet. Because the proposed combined total would only be 24 feet it requires the side
yard setback variance. The applicants have proposed to bring in 300 cubic yards of fill to the site so that
the main level of proposed house and garage floor would be at approximately the same elevation. Because
the fill exceeds 100 cubic yards it requires a C.U.P.
Staff and the Planning Commission considered the criteria in the zoning ordinance for variances and
C.U.P.s when analyzing the application. They determined the application meets the standards for both
C.U.P.s and for the width and setback variances. What has been,proposed would increase the distance
from the east property line. The narrowness of the existing lot does present practical difficulties outside of
the applicants' control. The variance request would be the minimum necessary to make reasonable use of
the property.
The applicants' revised grading plan did address staff's original concerns.
She noted the resolution approving the variances and C.U.P.s does include some conditions the
applicants' must meet prior to the building permit being issued for the house.
Darling also noted staff and the Planning Commission recommend approval of the variances and C.U.P.s
subject to the conditions listed in the resolution.
Councilmember Sundberg stated she attended the June 20, 2017, Planning Commission during which
there was a detailed discussion about drainage. Any drainage concerns there may have been were
alleviated. She expressed her support for approving the applicants' requests.
Councilmember Siakel stated the property is located down the street from her property and she thought
what is being proposed would,bc an overall,improvement. She expressed her support for what has been
proposed.
Sundberg moved, Siakel seconded, Adopting RESOLUTION NO 17-065, "A Resolution Granting a
Conditional Use Permit and Variance to Build on a Substandard Lot, a Variance to Side-Yard
Setback and a Conditional Use Permit for Fill in Excess of 100 Cubic Yards for John and Stacy
Lynch for Their Property Located at 25380 Birch Bluff Road."Motion passed 510.
C. Lift Station Screening Petition
Director Darling explained in 2015 Council adopted a resolution granting a Conditional Use Permit
(C.U.P.) to Metropolitan Council Environmental Services (MCES) to replace existing Lift Station 18
(L18) and add an equipment building at 855 3rd Avenue. MCES representatives recently informed staff
that residents living near the site were concerned about the lack of landscaping for the project and the
direct view of the equipment building. On July 3, 2017, residents submitted a petition with 80 names and
addresses on it requesting additional screening of the structures on the site. She noted signatures and
addresses on the petition have not been validated. The project is under construction and no landscaping
has been planted on the site yet. Staff spoke with an MCES representative who indicated MCES would be
willing to reevaluate their landscaping plan subject to review and approval by MCES management if that
is Council's desire.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 9 of 14
Darling noted staff recommends Council accept the petition and direct staff to work with MCES staff, as
MCES' budget allows, to revise the landscaping plan to lessen the residents' concerns.
Mayor Zerby asked Engineer Hornby to provide an update on the project.
Engineer Hornby explained most of the lift station structure is below ground. MCES removed trees
according to plan. MCES needs to install force main along Christmas Lake Road and across Highway 7
which necessitated some tree removal along Christmas Lake Road. Water service was put in along Third
Avenue also necessitating some tree removal. He indicated it was premature to decide what additional
landscaping would be needed until the landscaping already approved has been planted. He stated
currently it is easy to see through the site when compared to what it was like before. He noted Council
had approved a landscaping plan as part of the Conditional Use Permit (C.U.P.) approval process. He
reiterated MCES is willing to consider additional landscaping.
Councilmember Siakel asked if the residents are responding to the change in landscaping due to
construction or are they worried the landscaping would not be sufficient or do they just need confirmation
that landscaping will be put in. What is the main concern of the residents?
Engineer Hornby noted the meeting packet contained a copy of the approved landscape plan. There was
also recap of additional plantings proposed by the petitioners. He,expressed confidence MCES wants to
ensure its site is secure. The intent is not to completely screen the structures. He thought it may be best to
wait until the approved landscaping is in before working with MCES,to decide what, if any, additional
landscaping should be planted.
Mayor Zerby stated when he sees 80 signatures on a petition he takes it very seriously. He supports
having staff work with MCES,to try and have additional screening planted. He noted lift station 18 is in a
very residential area.
Zerby moved, Sundberg seconded, accepting the petition requesting additional landscaping be
added to the Lift Station 18 site''and, directing staff to work with Metropolitan Council
Environmental Services staff to punt additional landscaping as MCES' budget allows.
Councilmember Siakel stated she understands the petitioners' concern but she does not think there is
enough information to know what is or is not needed in addition to what has been approved.
Mayor Zerby stated that based, on his experience there usually is not a second opportunity to add
additional landscaping after the approved work is done. He supports working with MCES on landscaping
needs now to get it done right the first time.
Motion passed 510.
8. ENGINEERING/PUBLIC WORKS
A. Storm Debris Removal Policy
Administrator Lerud explained that after the June 11, 2017, wind/storm event he and Director Brown
reviewed the City's policy regarding the City's response to removal of tree and brush debris following a
storm. Staff decided the current policy developed in 1998 was inadequate in many respects.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 10 of 14
There was no definition of how and when the policy would go into effect, how that decision gets
communicated to residents, and what the City's role would be. Staff has since drafted a new policy which
clarifies the City's responsibilities and duties. It also lays out how/if the limb and brush debris will be
picked up after a significant event. Staff will also develop a list of dos and don'ts for when an emergency
is not declared.
Councilmember Sundberg stated she thought the new draft policy makes a lot of sense. She noted she has
no concerns about it and that it provides the needed clarity.
Administrator Lerud noted that a policy can be changed.
Sundberg moved, Siakel seconded, adopting the Policy for Tree and Brush Disposal as presented.
Councilmember Labadie expressed discomfort with the statement Commercial tree removal firms are
responsible for the disposal of trees for which they have provided removal or cleanup services. She asked
if there should be more than just trees in there. Administrator Lerud suggested changing it to read "...
disposal of storm damaged trees or brush ..." Councilmember Sundberg suggested changing brush to
bushes. Director Brown expressed concerns about using bushes because most people interpret that to be
something like a rose bush. Brown thought brush is more descriptive.
Without objection of the maker or seconder, the motion was changed to include subject to changing
"... the disposal of trees for ..." to "... the disposal of storm damaged trees or brush for ..." in the
Policy. Motion passed 510.
9. GENERAL/NEW BUSINESS
A. Storm Sewer Charges for Commercial Properties
Administrator Lerud explained that when the finance staff was preparing the quarterly utility billing they
discovered an issue with the rates approved by Council during February 2017. They determined the City
has been under billing storm sewer charges,for commercial customers for years. Residential customers
have been billed correctly. There are multiple base rates for commercial properties. To change the rates to
what they Should be would have resulted in dramatic increases. Because of the size of the increases and
the fact the bills had to go out prior to the council meeting, staff made the decision to use the billing rates
that had been used in the past; Staff recommended one of two approaches for correcting the commercial
rate billing problem. The first is'to implement the changes in full for the next billing cycle. The second is
to implement the changes in full o er the next two billing cycles. Staff would send a letter out in advance
of the next billing to commercial customers explaining the situation.
He asked Council how it,would like staff to implement the rate changes.
Councilmember Siakel stated because there is some ownership on the City's part for the problem she is in
favor of phasing in the increase. Administrator Lerud asked Siakel if she wanted to phase the increases in
over the next two billing cycles. Siakel stated she was open to the appropriate timeliness of the increases
but felt it important the City provide the businesses with time to adjust to the full increase.
Administrator Lerud stated the letter explaining the situation would be sent out by the end of July.
Therefore, the businesses would have six months before the entire increase was implemented.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 11 of 14
Councilmember Sundberg stated it is not the businesses' fault for the current situation. She supports
phasing in the total increase.
Councilmember Labadie and Councilmember Johnson supported phasing in the total increase.
Sundberg moved, Siakel seconded, authorizing staff to implement the storm sewer rate increases
for commercial customers over the next two billing cycles. Motion passed 510.
Mayor Zerby thanked staff for discovering the problem.
Councilmember Siakel thanked Administrator Lerud and the finance staff for their efforts.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Director Brown explained near the 855 3rd Avenue site, where the Metropolitan Council Environmental
Services (MCES) lift station project is in progress, there are three segments of pipe. One segment (red)
comes out of Christmas Lake and goes underneath 3rd Avenue. One segment (green) traverses the site of
the MCES project. One segment (blue) crosses under Highway 7 over towards Excelsior and ultimately
drains into Lake Minnetonka. MCES has,agreed to replace a Shorewood stormwater line (the green
segment) as part of its project. Once MCES excavated down to expose the green segment people were
able to get a better look at the red segment that goes under 3rd Avenue and acts as the outlet along with the
weir structure for Christmas Lake. It was determined that tie red pipe, which is not under contract to be
replaced, shows some significant signs of deterioration. The City has the opportunity to replace the red
pipe with help from MCES as part of its project. Staff is exploring replacement options. Staff believes it
can be replaced with a trenchless method. That would hopefully not'disturb traffic along 3rd Avenue. The
City could take advantage of contractors already being on site. The replacement would be incorporated
into the MCES project and,paid for by the City. MCES is willing to work with the City to accomplish
that. He recommended the City take advantage of the opportunity.
Brown noted the repaired speed awareness display sign for Country Club Road has arrived. The goal was
to install it that week.
Mayor Zerby noted that he and some members of Council have received calls from three residents
regarding the location of the speed awareness display sign for southbound Mill Street. He explained he
had spoken with one resident and Director Brown about that. He explained that staff helped to determine
the location of the sign based on its expertise. He inquired whether there could be another speed study
done in three months,to assess the impact that sign has on drivers' behavior. Director Brown responded
yes.
Director Brown explained he had spoken with the Hennepin County traffic engineer. When the City,
Hennepin County, and the South Lake Minnetonka Police Department(SLMPD) conducted speed studies
it was determined that that the speed violations occurred after drivers went over the hill when heading
south. The current location of the sign picks up traffic after the drivers cross the hill and it provides the
longest warning period before drivers reach the 45 miles per hour(mph)posting.
Councilmember Sundberg inquired what the condition of other pollinator friendly areas is. Director
Brown stated Public Works personnel will assess them when it restores the clover patch in Cathcart Park.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 12 of 14
Jeff Dinsmore, 5805 Minnetonka Drive and a member of Humming for Bees, explained he and his wife
(Patricia Hauser)relinquished control over the three clover patches. They were going to let the patches be
on their own with occasional mowing. Unfortunately, there was enough residual grass and the clover did
not survive very well. It was his understanding the Public Works staff routinely mows the patches at the
Skate Park and Freeman Park. The patch in Cathcart Park did not get mowed by the City of Chanhassen.
There is new information about what to do with lawns and planting recommendations. At the Arboretum
there are examples of plots with flowering lawns with a variety of plantings. He thought there is an
opportunity to introduce flowering plants to create a pollinator friendly lawn.
Mr. Dinsmore suggested one of the three patches be turned into a native planting patch. He noted that he
and his wife will write a letter to Council and staff and make some recommendations on what to plant.
The existing turf may have to be removed before planting new items. Fall might be the appropriate time
to replant.
Engineer Hornby explained there was a preconstruction meeting with the contractor,for the Freeman Park
south parking lot project. A completion date has been negotiated. The approval of the project was delayed
by Council until more members of Council could be present. The interim completion date for paving is
July 28 and the final completion date is August 18. If the weather is good those dates could be advanced.
He then explained the contractor for the 2016 Trunk Watermain Extension project is scheduled to return
back to Chaska Road the week of July 17.
Hornby stated he had asked Communications Coordinator Moore to put that information for both projects
on the City's website.
Mayor Zerby stated he was out at the watermain project site earlier in the day. There were two workers in
their truck eating lunch when he drove by today. The Oppidan contractors are using the dirt portion of the
road as a parking lot for construction Vehicles. Engineer Hornby stated they will have to park off site
when the contractor returns. He noted he had spoken with the construction manager for Oppidan on July 7
to let him know when the other contractor would be back on site.
Zerby noted the fencing had advertising laid on it. He asked if that was part of the city's sign approvals.
Director Darling stated she would look into that.
Zerby asked for an update on the Minnetonka Country Club (MCC) project. Engineer Hornby explained
there has been ongoing discussion about the trails. The cross country trails have quite a bit of organic
material underneath. The geotechnical groups met out there a few weeks ago. Mattamy's consultant and
the City's consultant AET(American Engineering Testing, Inc.)have differing opinions on how that issue
should be addressed. AET recommended a heavier subgrade correction than Mattamy's consultant did.
The developer thinks what AET has recommended is excessive. There is a preconstruction meeting for
the streets and utilities planned for during the next week or two and that difference of opinion will be
discussed. In response to a comment from Zerby, Hornby explained the contractor's trail crew has left the
MCC site.
Zerby inquired with Director Darling if any building permits for the MCC development have been applied
for other than for the two model homes. Darling stated CalAtlantic has applied for a permit for its model
home.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 13 of 14
Zerby inquired whether the grading work is complete. Hornby stated mass grading is being done on the
site. A different specialty contractor will come in and do the grading for streets and utilities. The
developer will want to have the streets paved by the end of fall. The City will not let the contractor pave
after October 31 unless it is extremely warm.
Zerby stated he noticed there was some right-of-way (ROW) work being done in front of the shopping
center where CUB Foods is. Engineer Hornby explained there is a private utility company doing some gas
pipeline work in the Highway 7 ROW.
Director Darling stated the Park Commission will have the second half of its parks tour on July 11.
Administrator Lerud stated staff will present the proposed franchise. Fees for Xcel Energy and for
CenterPoint Energy during Council's July 24 work session. They Will be on the regular meeting agenda
that evening for approval. The draft franchise agreement with CenterPoint will,also be discussed during
the work session. He then stated staff is working on preparing a summary ,of how the City's
representatives voted on items of interest to the City during the recent legislative session.
Councilmember Sundberg asked Administrator Lerud how, often his tracking report will be updated.
Lerud stated it is time to update it again.
B. Mayor and City Council
Councilmember Johnson stated the Council liaisons,to the Park Commission and Planning Commission
changed effective July 1. He noted that he will not be able to be at the July 18 Planning Commission
meeting. Councilmember Siakel stated she would fill in for him.
Councilmember Sundberg stated she was delighted that Council recommended Dorothy Pedersen for
appointment to the Riley-Purgatory-Bluff Creek Watershed District Board of Managers. She expressed
that the City is fortunate to have such a;highly qualified individual to represent the community.
Councilmember Siakel noted the Excelsior Firefighter's Relief Association annual fundraising dance will
be on July 21.
Mayor Zerby stated he was ,in Excelsior on the Fourth of July and he thought the celebration was a
wonderful ;vent. He reminded everyone ofthe next South Lake Minnetonka Police Department(SLMPD)
Coordinating Committee meeting which is scheduled for July 12. The preliminary 2018 budget will be
discussed during that meeting.
Councilmember Johnson inquired whether there is an update on the Tonka Bay initiative to possibly close
the access to Birch Bluff-Road and Pleasant Avenue at the Shorewood/Tonka Bay border. Administrator
Lerud stated that item is on the Tonka Bay Council's meeting agenda for July 11.
Mayor Zerby stated The Waters Senior Living Project in Excelsior has received the approval needed from
the Excelsior Council to move forward.
11. ADJOURN
Labadie moved, Sundberg seconded, Adjourning the City Council Regular Meeting of July 10,
2017, at 8:32 P.M. Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 10,2017
Page 14 of 14
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
® #2C
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Verified Claims
Meeting Date: July 24, 2017
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
63795—63833&ACH 255,501.40
Total Claims $255,501.40
We have also included a payroll summary for the payroll period ending July 9, 2017.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation/Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen C!Batch: 00001.07.2017-PR-07-10-2017 City Of
CITY OF SHOREWOOD Shorewood
Account Number Debit Amount Credit Amount Description
FUND 101 General Fund
101-00-1010-0000 0.00 58,473.94 CASH AND INVESTMENTS
101-13-4101-0000 10,482.24 0.00 FULL-TIME REGULAR
101-13-4103-0000 209.11 0.00 PART-TIME
101-13-4121-0000 801.88 0.00 PERA CONTRIB-CITY SHARE
101-13-4122-0000 834.27 0.00 FICA CONTRIB-CITY SHARE
101-13-4131-0000 1,602.92 0.00 EMPLOYEE INSURANCE-CITY
101-13-4151-0000 83.32 0.00 WORKERS COMPENSATION
101-15-4101-0000 1,824.50 0.00 FULL-TIME REGULAR
101-15-4121-0000 136.84 0.00 PERA CONTRIB-CITY SHARE
101-15-4122-0000 142.05 0.00 FICA CONTRIB-CITY SHARE
101-15-4131-0000 156.00 0.00 EMPLOYEE INSURANCE-CITY
101-15-4151-0000 9.54 0.00 WORKERS COMPENSATION
101-18-4101-0000 6,890.94 0.00 FULL-TIME REGULAR
101-18-4121-0000 405.02 0.00 PERA CONTRIB-CITY SHARE
101-18-4122-0000 532.04 0.00 FICA CONTRIB-CITY SHARE
101-18-4131-0000 947.56 0.00 EMPLOYEE INSURANCE-CITY
101-18-4151-0000 34.51 0.00 WORKERS COMPENSATION
101-24-4101-0000 4,309.68 0.00 FULL-TIME REGULAR
101-24-4121-0000 323.20 0.00 PERA CONTRIB-CITY SHARE
101-24-4122-0000 280.11 0.00 FICA CONTRIB-CITY SHARE
101-24-4131-0000 515.00 0.00 EMPLOYEE INSURANCE-CITY
101-24-4151-0000 26.24 0.00 WORKERS COMPENSATION
101-32-4101-0000 12,204.14 0.00 FULL-TIME REGULAR
101-32-4102-0000 499.40 0.00 OVERTIME
101-32-4121-0000 952.75 0.00 PERA CONTRIB-CITY SHARE
101-32-4122-0000 923.31 0.00 FICA CONTRIB-CITY SHARE
101-32-4131-0000 1,899.66 0.00 EMPLOYEE INSURANCE-CITY
101-32-4151-0000 438.73 0.00 WORKERS COMPENSATION
101-33-4101-0000 26.21 0.00 FULL-TIME REGULAR
101-33-4121-0000 1.97 0.00 PERA CONTRIB-CITY SHARE
101-33-4122-0000 1.80 0.00 FICA CONTRIB-CITY SHARE
101-33-4151-0000 0.36 0.00 WORKERS COMPENSATION
101-52-4101-0000 7,266.59 0.00 FULL-TIME REGULAR
101-52-4121-0000 545.00 0.00 PERA CONTRIB-CITY SHARE
PR-G/L Distribution Report(07/07/2017- 3:31 PM) Page 1
Account Number Debit Amount Credit Amount Description
101-52-4122-0000 562.62 0.00 FICA CONTRIB-CITY SHARE
101-52-4131-0000 1,066.26 0.00 EMPLOYEE INSURANCE-CITY
101-52-4151-0000 262.43 0.00 WORKERS COMPENSATION
101-53-4101-0000 1,064.29 0.00 FULL-TIME REGULAR
101-53-4121-0000 79.82 0.00 PERA CONTRIB-CITY SHARE
101-53-4122-0000 82.71 0.00 FICA CONTRIB-CITY SHARE
101-53-4131-0000 22.28 0.00 EMPLOYEE INSURANCE-CITY
101-53-4151-0000 26.64 0.00 WORKERS COMPENSATION
FUND Total: 58,473.94 58,473.94
FUND 201 Southshore Center
201-00-1010-0000 0.00 939.30 CASH AND INVESTMENTS
201-00-4101-0000 646.54 0.00 FULL-TIME REGULAR
201-00-4102-0000 54.60 0.00 OVERTIME
201-00-4103-0000 115.00 0.00 PART-TIME
201-00-4121-0000 48.49 0.00 PERA CONTRIB-CITY SHARE
201-00-4122-0000 57.05 0.00 FICA CONTRIB-CITY SHARE
201-00-4151-0000 17.62 0.00 WORKERS COMPENSATION
FUND Total: 939.30 939.30
FUND 601 Water Utility
601-00-1010-0000 0.00 5,673.70 CASH AND INVESTMENTS
601-00-4101-0000 4,110.09 0.00 FULL-TIME REGULAR
601-00-4102-0000 90.87 0.00 OVERTIME
601-00-4105-0000 151.45 0.00 WATER PAGER PAY
601-00-4121-0000 326.47 0.00 PERA CONTRIB-CITY SHARE
601-00-4122-0000 305.60 0.00 FICA CONTRIB-CITY SHARE
601-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
601-00-4151-0000 100.43 0.00 WORKERS COMPENSATION
FUND Total: 5,673.70 5,673.70
FUND 611 Sanitary Sewer Utility
611-00-1010-0000 0.00 3,999.96 CASH AND INVESTMENTS
611-00-4101-0000 2,756.93 0.00 FULL-TIME REGULAR
611-00-4105-0000 151.45 0.00 SEWER PAGER PAY
611-00-4121-0000 218.10 0.00 PERA CONTRIB-CITY SHARE
611-00-4122-0000 211.93 0.00 FICA CONTRIB-CITY SHARE
611-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
611-00-4151-0000 72.76 0.00 WORKERS COMPENSATION
FUND Total: 3,999.96 3,999.96
PR-G/L Distribution Report(07/07/2017- 3:31 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND 621 Recycling Utility
621-00-1010-0000 0.00 505.84 CASH AND INVESTMENTS
621-00-4101-0000 377.54 0.00 FULL-TIME REGULAR
621-00-4121-0000 28.30 0.00 PERA CONTRIB-CITY SHARE
621-00-4122-0000 26.67 0.00 FICA CONTRIB-CITY SHARE
621-00-4131-0000 71.93 0.00 EMPLOYEE INSURANCE-CITY
621-00-4151-0000 1.40 0.00 WORKERS COMPENSATION
FUND Total: 505.84 505.84
FUND 631 Storm Water Utility
631-00-1010-0000 0.00 510.59 CASH AND INVESTMENTS
631-00-4101-0000 397.67 0.00 FULL-TIME REGULAR
631-00-4121-0000 29.83 0.00 PERA CONTRIB-CITY SHARE
631-00-4122-0000 31.18 0.00 FICA CONTRIB-CITY SHARE
631-00-4131-0000 48.02 0.00 EMPLOYEE INSURANCE-CITY
631-00-4151-0000 3.89 0.00 WORKERS COMPENSATION
FUND Total: 510.59 510.59
FUND 700 Payroll Clearing Fund
700-00-1010-0000 70,103.33 0.00 CASH AND INVESTMENTS
700-00-2170-0000 0.00 35,075.54 GROSS PAYROLL CLEARING
700-00-2171-0000 0.00 7,215.16 HEALTH INSURANCE PAYABLE
700-00-2172-0000 0.00 5,463.25 FEDERAL WITHHOLDING PAYABLE
700-00-2173-0000 0.00 2,325.46 STATE WITHHOLDING PAYABLE
700-00-2174-0000 0.00 7,982.68 FICA/MEDICARE TAX PAYABLE
700-00-2175-0000 0.00 7,275.67 PERA WITHHOLDING PAYABLE
700-00-2176-0000 0.00 1,699.52 DEFERRED COMPENSATION
700-00-2177-0000 0.00 1,077.87 WORKERS COMPENSATION
700-00-2180-0000 0.00 571.11 LIFE INSURANCE
700-00-2182-0000 0.00 280.20 UNION DUES
700-00-2183-0000 0.00 1,050.77 HEALTH SAVINGS ACCOUNT
700-00-2184-0000 0.00 86.10 DENTAL DELTA
FUND Total: 70,103.33 70,103.33
Report Total: 140,206.66 140,206.66
PR-G/L Distribution Report(07/07/2017- 3:31 PM) Page 3
Accounts Payable
b �
Check Detail
User: Mnguyen
Printed: 07/19/2017- 3:36PM
w city of
Shorewood
Check Number Check Date Amount
12-AFSCMF MN COUNCIL 5-UNION DUES Line Item Account
0 07/07/2017
Inv July-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 Union Dues 700-00-2182-0000 280.20
Inv July-2017 Total 280.20
0 Total: 280.20
12-AFSCME MN COUNCIL 5-UNION DUES Total: 280.20
573-COMPASS MINERALS AMERICA Line Item Account
63795 07/07/2017
Inv 54866
Line Item Date Line Item Description Line Item Account
06/30/2017 Thawrox-Treated Salt 101-33-4245-0000 12,444.19
Inv 54866 Total 12,444.19
63795 Total: 12,444.19
573-COMPASS MINERALS AMERICA Total: 12,444.19
5-EFTPS-FEDERAL W/H Line Item Account
0 07/07/2017
Inv PR-07-07-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 Federal Income Tax 700-00-2172-0000 5,463.25
07/07/2017 PR Batch 00001.07.2017 FICA Employee Portion 700-00-2174-0000 3,234.81
07/07/2017 PR Batch 00001.07.2017 FICA Employer Portion 700-00-2174-0000 3,234.81
07/07/2017 PR Batch 00001.07.2017 Medicare Employee Portion 700-00-2174-0000 756.53
07/07/2017 PR Batch 00001.07.2017 Medicare Employer Portion 700-00-2174-0000 756.53
Inv PR-07-07-2017 Total 13,445.93
0 Total: 13,445.93
5-EFTPS-FEDERAL W/H Total: 13,445.93
AP-Check Detail(7/19/2017- 3:36 PM) Page 1
Check Number Check Date Amount
2-ICMA RFTIRFMFNT TRUST-302131-457 Line Item Account
63796 07/07/2017
Inv PR-07-07-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 Deferred Comp Flat Amount 700-00-2176-0000 1,550.00
07/07/2017 PR Batch 00001.07.2017 Deferred Comp Percentage 700-00-2176-0000 149.52
Inv PR-07-07-2017 Total 1,699.52
63796 Total: 1,699.52
2-ICMA RFTIRFMFNT TRUST-302131-457 Total: 1,699.52
247-KRIESEL,DREW Line Item Account
63797 07/07/2017
Inv June-2017
Line Item Date Line Item Description Line Item Account
06/30/2017 Events Program/Class Services 201-00-4248-0000 650.00
06/30/2017 Building Maint.Services 201-00-4400-0000 500.00
Inv June-2017 Total 1,150.00
63797 Total: 1,150.00
247-KRIESEL,DREW Total: 1,150.00
453-METROPOLITAN COUNCIL(SAC)Line Item Account
63798 07/07/2017
Inv June-2017-SAC
Line Item Date Line Item Description Line Item Account
06/30/2017 Monthly SAC Report 611-00-2082-0000 2,460.15
Inv June-2017-SAC Total 2,460.15
63798 Total: 2,460.15
453-METROPOLITAN COUNCIL(SAC)Total: 2,460.15
11-MINNESOTA DEPARTMENT OF REVENUE Line Item Account
0 07/07/2017
Inv PR-07-07-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 0000 1.07.2017 State Income Tax 700-00-2173-0000 2,325.46
Inv PR-07-07-2017 Total 2,325.46
AP-Check Detail(7/19/2017- 3:36 PM) Page 2
Check Number Check Date Amount
0 Total: 2,325.46
11-MINNESOTA DEPARTMENT OF REVENUE Total: 2,325.46
7-MINNESOTA LIFE Line Item Account
0 07/07/2017
Inv July-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 Life Insurance 700-00-2180-0000 555.11
Inv July-2017 Total 555.11
Inv June-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 Credit from June-2017 700-00-2180-0000 -1.80
Inv June-2017 Total -1.80
0 Total: 553.31
7-MINNESOTA LIFE Total: 553.31
10-NCPERS MINNESOTA Line Item Account
63799 07/07/2017
Inv July-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 PBRA Life 700-00-2180-0000 16.00
Inv July-2017 Total 16.00
63799 Total: 16.00
10-NCPERS MINNESOTA Total: 16.00
314-NIELSEN,BRADLEY JOEL Line Item Account
0 07/07/2017
Inv Jan-June-2017Mi
Line Item Date Line Item Description Line Item Account
07/07/2017 Jan-Jun Mileage 101-18-4331-0000 266.43
Inv Jan-June-2017Mi Total 266.43
Inv SLUC-04/2017
Line Item Date Line Item Description Line Item Account
07/07/2017 SLUC-Luncheon 101-18-4331-0000 116.00
Inv SLUC-04/2017 Total 116.00
AP-Check Detail(7/19/2017- 3:36 PM) Page 3
Check Number Check Date Amount
0 Total: 382.43
314-NIELSEN,BRADLEY JOEL Total: 382.43
665-OPTUM BANK Line Item Account
0 07/07/2017
Inv PR-07-07-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 HSA-OPTUM BANK 700-00-2183-0000 1,050.77
Inv PR-07-07-2017 Total 1,050.77
0 Total: 1,050.77
665-OPTUM BANK Total: 1,050.77
9-PERA Line Item Account
0 07/07/2017
Inv PR-07-07-2017
Line Item Date Line Item Description Line Item Account
07/07/2017 PR Batch 00001.07.2017 MN-PERA Deduction 700-00-2175-0000 3,378.00
07/07/2017 PR Batch 00001.07.2017 MN PERA Benefit Employer 700-00-2175-0000 3,897.67
Inv PR-07-07-2017 Total 7,275.67
0 Total: 7,275.67
9-PERA Total: 7,275.67
452-PREHALL ELECTRIC INC.Line Item Account
63800 07/07/2017
Inv 520
Line Item Date Line Item Description Line Item Account
06/07/2017 Rewire the Sing for T8 LED Lamps-PD&Fire Dept 101-32-4400-0000 1,340.00
Inv 520 Total 1,340.00
63800 Total: 1,340.00
452-PREHALL ELECTRIC INC.Total: 1,340.00
685-PRICCO,BRENDA Line Item Account
0 07/07/2017
Inv July-2017-Wellness
Line Item Date Line Item Description Line Item Account
AP-Check Detail(7/19/2017- 3:36 PM) Page 4
Check Number Check Date Amount
07/07/2017 Wellsness Expense 101-13-4101-0000 40.00
Inv July-2017-Wellness Total 40.00
0 Total: 40.00
685-PRICCO,BRENDA Total: 40.00
354-SHOREWOOD TRUE VALUE Line Item Account
63801 07/07/2017
Inv 134504
Line Item Date Line Item Description Line Item Account
07/07/2017 Japanbeet Killer 101-52-4245-0000 65.95
Inv 134504 Total 65.95
63801 Total: 65.95
354-SHOREWOOD TRUE VALUE Total: 65.95
415-WARNER CONNECT Line Item Account
0 07/07/2017
Inv 29933880
Line Item Date Line Item Description Line Item Account
06/30/2017 Additional Services Charge 101-19-4321-0000 337.50
Inv 29933880 Total 337.50
0 Total: 337.50
415-WARNER CONNECT Total: 337.50
411-XCEL ENERGY,INC.Line Item Account
63802 07/07/2017
Inv 6000Chaska-0717
Line Item Date Line Item Description Line Item Account
07/07/2017 6000 Chaska Road Project 450-00-4400-0019 58,619.26
Inv 6000Chaska-0717 Total 58,619.26
63802 Total: 58,619.26
411-XCEL ENERGY,INC.Total: 58,619.26
AP-Check Detail(7/19/2017- 3:36 PM) Page 5
Check Number Check Date Amount
Total: 103,486.34
AP-Check Detail(7/19/2017- 3:36 PM) Page 6
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® 2E
MEETING TYPE
Ity of Shorewood nl Meeting l Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Authorize the Expenditure of Funds, Single Axle Dump Truck, Plows,
Hydraulics, and Associated Equipment
Meeting Date: July 2, 2017
Prepared by: Larry Brown, Director of Public Works
Reviewed by:
Attachments State Contract by Harrison Truck Centers, State Contract by Towmaster
Policy Consideration:
Should the City replace one single axle dump truck with snow plows and hydraulic equipment,
as programmed in the Capital Improvement Program?
Background/ Previous Action:
Public works staff, as part of the Capital Improvement Program (CIP), has programmed the
replacement of Unit 72, a 2000 model year single axle dump truck with plow assemblies and
hydraulic components. Attachment 1 is an excerpt from the CIP that outlines the funding
sources. It is noted that this particular funding scenario is divided up amongst the sewer and
water funds, as a portion of the dump truck fleet services the utility division during
emergencies.
The purchase of a dump truck and all of the components takes several contracts to complete,
since one manufacturer does not manufacture all of the necessary components. Therefore, this
agenda item is seeking authorization for the expenditure for the total vehicle and associated
components. They areas follows:
• Cab and Chassis
• Truck Components including dump box, hydraulics, plows, wing plow, sander, and DOT
safety lighting systems
• Radio System
Minnesota State Statute allows municipalities to take advantage of the State and County
bidding process that are of record, if the municipality is a member of the Cooperative
Purchasing Venture (CPV). The City of Shorewood is a CPV member, and is allowed to take
advantage of the discounts that the State and County agencies receive due to the volume
discounts.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Options
1. Approve the expenditure of funds in the amount of$169,764.00 and authorize staff to
proceed with the state contracts and quotes provided with this document.
2. Take no action
Recommendation/Action Requested
Staff recommends that the City Council approve a motion for the expenditure of funds in the
amount of$169,764.00, and authorize staff to proceed with the state contracts and quotes
provided with this document, and to auction off Unit 72 utilizing a professional online auction
system.
Connection to Vision/ Mission
Providing adequate and quality equipment directly impacts quality public services.
Source Project# Priority 2017 2018 2019 2020 2021 Total
404-Street Reconstruction Fund
Summit Avenue LR-15-06 5 32,000 32,000
Amlee Road LR-16-01 5 332,000 332,000
Manitou Lane LR-16-04 5 317,000 317,000
Glen Road East LR-16-07 5 1,024,000 1,024,000
Echo Road LR-17-01 5 71,000 71,000
Howards Point Road LR-17-02 5 180,000 180,000
Kathleen Court LR-17-03 5 22,000 22,000
Oak Ridge Circle LR-17-04 5 29,000 29,000
Riviera Lane LR-17-05 5 371,000 371,000
Shorewood Lane LR-17-06 5 455,000 455,000
Mann Lane LR-18-01 5 444,000 444,000
Maple Street LR-18-02 5 100,000 100,000
Bayswater Road LR-19-01 5 100,000 100,000
Boulder Circle LR-19-02 5 49,000 49,000
Christmas Lane W LR-19-03 5 32,000 32,000
Lilac Lane LR-19-05 5 46,000 46,000
Strawberry Lane&W 62nd LR-19-06 5 1,140,000 1,140,000
Vine Street LR-19-07 5 33,000 33,000
Eureka Road N LR-19-08 5 260,000 260,000
Birch Bluff Road LR-20-01 5 107,000 107,000
Excelsior Blvd LR-20-02 5 19,000 19,000
Seamans Drive LR-20-03 5 629,000 629,000
West Lane LR-20-04 5 32,000 32,000
Christmas Lane E LR-21-01 5 21,000 21,000
Christmas Lake Road LR-21-02 5 107,000 107,000
Country Club Road LR-21-03 5 95,000 95,000
Shady Island Circle,Point&Road LR-23-01 5 116,000 116,000
Shady Island Trail LR-23-02 5 128,000 128,000
Dellwood Lane LR-24-01 5 42,000 42,000
Enchanted Cove LR-24-02 5 24,000 24,000
Enchanged Drive LR-24-03 5 72,000 72,000
Enchanted Lane LR-24-04 5 127,000 127,000
Street Sign Replacement LR-99-001 2 7,500 7,800 8,100 8,400 8,700 40,500
Maintenance-Bituminous Sealcoating LR-99-100 1 184,000 238,000 305,000 274,000 255,000 1,256,000
404-Street Reconstruction Fund Total 1,860,500 1,929,800 833,100 1,069,400 2,159,700 7,852,500
405-MSA Road Reconstruction Fund
Vine Hill Road Intersection Improvements MSA-1701 n/a 200,000 200,000
405-MSA Road Reconstruction Fund 200,000 200,000
Total
406-Trails
Galpin Lake Rd Sidewalk T003 1 1,330,000 1,330,000
Strawberry Lane&W 62nd T007 1 852,000 852,000
406-Trails Total 2,182,000 2,182,000
601-Water Fund
Air Compressor-Replace unit 38 038 3 20,000 20,000
Dump Truck-replace unit 72 072 5 90,450 90,450
Friday,November 18,2016
Source Project# Priority 2017 2018 2019 2020 2021 Total
Pick-up-4 x 4 150 Replace Unit 80 080 5 27,500 27,500
Boulder Bridge Building W-17-01 3 85,000 85,000
Well House Water Meters W-17-02 3 12,000 6,000 12,000 6,000 36,000
SE Well Dehumidifier W-17-03 3 5,000 5,000
Boulder Bridge Well Motor W-18-01 3 45,000 45,000
Boulder Bridge Deumidifier W-19-01 3 5,000 5,000
601-Water Fund Total 192,450 51,000 44,500 6,000 20,000 313,950
611-Sanitary Sewer Fund
Dump Truck-replace unit 72 072 5 90,450 90,450
Lift Station 10 Rehab-4773 Lakeway Terrace SS-15-01 3 90,000 90,000
Lift Station 20 Rehab-26550 Noble Road SS-16-01 3 135,000 135,000
Lift Station 7 Rehab-5600 Woodside Road SS-16-02 3 120,000 120,000
Lift Station 18 Rehab-4996 Shady Island Point SS-17-01 3 10,000 10,000
Infiltration and Inflow Reduction SS-99-05 1 70,000 70,000 70,000 70,000 70,000 350,000
611-Sanitary Sewer Fund Total 260,450 190,000 205,000 70,000 70,000 795,450
631-Stormwater Management Fund 1
4"pump replace unit 50 050 5 45,500 45,500
Galpin Lake Rd Trail Stormwater SS003 1 230,000 230,000
Amlee Road STM-16-01 4 78,000 78,000
Manitou Lane STM-16-02 4 75,000 75,000
Glen Road East STM-16-03 4 241,000 241,000
Riveria Lane STM-17-01 4 87,000 87,000
Shorewood Lane STM-17-02 4 99,000 99,000
Mann Lane STM-18-01 4 105,000 105,000
Maple St STM-18-02 4 24,000 24,000
Eureka Road N STM-19-01 4 452,000 452,000
Strawberry&W 62nd STM-19-02 4 283,000 283,000
Seamans Drive STM-20-01 4 148,000 148,000
631-Stormwater Management Fund 186,000 642,000 452,000 193,500 394,000 1,867,500
Total
GRAND TOTAL 3,454,000 5,442,600 2,405,600 1,682,500 2,766,400 15,751,100
Friday,November 18,2016
Cab and Chassis
The low bidder, per the state contract, is Harrison Truck Centers, of Mankato, Minnesota.
Attachment 2 outlines the procurement of the 2018 Freightliner 114SD single axle cab and
chassis. The base total for the cab and chassis is$83,894.00.
Truck Components
As mentioned above, the "truck components" include" the remainder of the actual vehicle that
consists of the hydraulic systems, dump box, plows and hitch system for the plow, wing plow
and DOT safety lighting systems. The state contract vendor for these items is Towmaster Truck
Equipment, of Litchfield, Minnesota. Attachment 3 is the State contract for these items. The
base subtotal for the truck components is$85,350.00.
Radio
Staff has obtained a quote for one mobile radio and antenna system for an amount of$520.
Total Vehicle Cost
Table 1 below shows the total vehicle cost with all of the components outlined herein.
Description Amount
Cab and Chassis $83,894
Plows, Hoist, Box & Components $85,350
VHF Radio $690
Total $169,934
Table 1
Staff is recommending that the existing truck be auctioned off for trade in value.
Financial or Budget Considerations
The CIP has a total budgeted amount of$180,900, split 50/50 between the sanitary sewer and
municipal water fund. Therefore, adequate funds have been programmed for this purchase.
Options
1. Approve the expenditure of funds in the amount of$169,764.00 and authorize staff to
proceed with the state contracts and quotes provided with this document.
2. Take no action
Recommendation/Action Requested
Staff recommends that the City Council approve a motion for the expenditure of funds in the
amount of$169,934.00, and authorize staff to proceed with the state contracts and quotes
provided with this document, and to auction off Unit 72 utilizing a professional online auction
system.
Connection to Vision /Mission
Providing adequate and quality equipment directly impacts quality public services.
Prepared by:
Jeramiah Javens
HARRISON TRUCK CENTERS
2200 4TH AVE. NORTH
MANKATO, MN 56001
Phone: 507-929-0660
A proposal for
Prepared by
HARRISON TRUCK CENTERS
Jeramiah Javens
Jul 14, 2017
Freightliner 114SD
Components shown may not reflect all spec'd options and are not to scale
Application Version 9.2.307 07/14/2017 7:34 PM
Data Version PRL-15D.011 w w
Shorewood 114SD Page 1 of 19
ATTACHMENT 2
Prepared by:
Jeramiah Javens
HARRISON TRUCK CENTERS
2200 4TH AVE. NORTH
MANKATO, MN 56001
Phone: 507-929-0660
Q U O T A T I O N
114SD CONVENTIONAL CHASSIS
SET BACK AXLE-TRUCK 114 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL
CUM L9 330 HP @ 2000 RPM,2200 GOV RPM, 1000 CAB
LB/FT @ 1400 RPM 3800MM(150 INCH)WHEELBASE
ALLISON 3500 RIDS AUTOMATIC TRANSMISSION WITH 7/16X3-9/16X11-1/8 INCH STEEL FRAME
PTO PROVISION (11.11MMX282.6MM/0.437X11.13 INCH) 120KSI
RS-23-160 23,000#R-SERIES SINGLE REAR AXLE 1600MM (63 INCH)REAR FRAME OVERHANG
23,000#FLAT LEAF SPRING REAR SUSPENSION WITH PARTIAL INNER FRAME REINFORCEMENT AT FRONT
HELPER AND RADIUS ROD SUSPENSION
DETROIT DA-F-18.0-5 18,000#FL1 71.0 KPI/3.74 DROP BODY COMPANY INSTALLED ADDITIONAL FRONT
SINGLE FRONT AXLE FRAME REINFORCEMENT FOR SNOW PLOW
18,000#TAPERLEAF FRONT SUSPENSION
PER UNIT TOTAL
VEHICLE PRICE TOTAL#OF UNITS(1) $ 84,244 $ 84,244
EXTENDED WARRANTY $ 0 $ 0
DEALER INSTALLED OPTIONS $ 0 $ 0
CUSTOMER PRICE BEFORE TAX $ 84,244 $ 84,244
TAXES AND FEES `
FEDERAL EXCISE TAX(FET) $ (350) $ (350)
TAXES AND FEES $ 0 $ 0
OTHER CHARGES $ 0 $ 0
TRADE-114
TRADE-IN ALLOWANCE $ (0) $ (0)
BALANCE DUE (LOCAL CURRENCY) $ 83,894 $ 83,894
COMMENTS:
Projected delivery on_/_/_provided the order is received before
APPROVAL:
Please indicate your acceptance of this quotation by signing below:
Customer: X Date:
See your local dealer for a competitive quote from Daimler Truck Financial,or
contact us at Information @dtfoffers.com.
I i 4!i i1
Daimler Truck Financial offers a variety of finance, lease and insurance solutions to
Financing that works for you. fit your business needs. For more information about our products and services,visit
our website at www.daimler-truckfiinancial.com.
Application Version 9.2.307 a 07/14/2017 7:34 PM
Data Version PRL-15D.011 +w
Shorewood 114SD Page 2 of 19
ATTACHMENT 2
A,
Reference No.
TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355
PH:320-693-7900 FX:320-693-7921 TF:900-462-4517 QT 16430
TOWMASTERTRUCK.COM
** QUOTATION
Ship To: Cost: 3912 Phone: Will To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA I SHOREWOOD MN 55332, USA
ATTN: LARRY BROWN 952-960-7913
PO# Salesman Terms Created Last Revised 'Appx Cornp
TIM ERICKSON NET 30 DAYS 6/30/17 7/1.3/17 0/(7O/C)()
Build Instructions F.O.B. LITCHFIELD, MN
Other Instructions- **STATE OF MN CONTRACT #120920 VALID ON PURCHASES MADE BY 3/31/18**
. .......... ---___--- ..........
Qty Part No. Description Price Ea. Net Ant.
----_--_---_........
1 9900116 - Body 101011 EDGE-RS/SCIS-46-36-36 461, 7 ga Stainless $10,897.00 $10,897.00
Front, 3611 7 ga Stainless radius sides (No Pockets) , 3611 7 ga S
1 9901701 Installation of Dum Body to hoist
p $1,366.00 $1,366.00
.. ........ ......
------_-------_- ......... ..................-__---
1 9900145 - Body accly TMTE Air trip kit, w/solenoid valve, $257.00 $257.00
-----------....... ---__-___—------ -----__-------
----__............. ---_-_--
1 9901702 -Installation of air operated tailgate latch kit, with $259.00 $259.00
solenoid valve in hydraulic valve enclosure.
............. ........ ......
----......__----__- ............
1 9901225 Cahshield, 1/2 type weld-on style, Stainless Steel, $1,488.00 $1,488.00
--------------—--_ --__-------_-------_-----__ ..................
attached to body
l 9900181 Walkrail removable both sides of 101 RC & RS body, $800.00 $800.00
Installed
2 9901773 - Body accly Shovel Holder, Vertical fork/ring style (ea) , $55.00 $110.00
Installed
**NOTE: Located on RH & LH sides of front panel/cabshield
........... ----___..........................
--- ------------------ ..........
1 9900211 Body accly Dual "split" sander manifolds in rear corner $311.00 $311.00
posts
.............
1 9900214 Body accly Tailgate LEVER TOP PIN release (Single Axle $424.00 $424.00
bodies only)
.. ........
................. .......... -_------.................. ......
1 9904246 Light Warning TMTElSS-3 PKG: (2) STAINLESS STEEL 23H $4,159.00 $4,159.00
3-light LED Micro-Edge, (2) 5M-400 Super-LED, (2) Side TIR3 LED, (2
400 Max B-T-T LED, & (2) 400 LED BU Lights, in Stainless M
-----_----_-- —-----
---------- ...... --_- -----_--___------------
*--- Continued ---
Price:
Total Discounts:
Accepted by Date Net Cost:
Freight
Total:
FRKQT3
Reference No.
TOWMASTER,61381 US HWY 12,LITCHFIELD,IVIN 55355
PH:320.693-7900 FX:320-693-7921 TF:800-462-4517 QT 16430
TOWMASTERTRUCK,COM
** QUOTATION
Ship To: Cost: 3912 Phone: Bi I I To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331. USA SHOREWOOD MN 55331 USA
ATTN: LARRY BROWN 952-960-7913
Salesman Terms Created Last Revised Appx Comp
PO#
11111 M E R ICKSO TET 30 TAYrj 6/30/17 7 1 3 17
Housings, (1) TIR3 LED Wing light, and (2) 411 LED work lights
Installed. NOTE: SEE ALSO LINE ITEM FOR ROOF MOUNTED LIGHT BAR
__............. .........----------------
Qty Part No. Description Price Ea. Net Amt.
............ -------—------
I SPECIAL REQUEST Special Request Charges for: $987.00 $987.00
Whelen VPCB65 (MODIFIED) Aluminum Roof Mounted Lightbar (in lieu of
____-- ..........
extendable cabshield tubes) to mount Whelen Front Micro Edge light
------------_-_--- ...... ......... ---------------_-_-- --__---
heads. Includes headliner labor & mtg provisions.
---------_-_--- ---------—-__.............................................. ......................
...................
1 SPECIAL REQUEST - Special Request Charges for: $475.00 $475.00
..- --------------- .................. ........... __------ .................................................. ---------- ........... -
Install CUSTOMER SUPPLIED communications radio & roof mount antenna
............. ................. —------ .. ... ................ ................. --------------................ -------------........... ...........
-— -- __---- ........... ..............................
1 9900244 Light Mirror mt HOH plow light pkg INSTALLED $660.00 $660.00
................. .................. ............ ............. ...... .....................................
-- ------------
1 9900259 Light accly LED work light with disconnect Installed $315.00 $315.00
...........- -","____..........
**NOTE: 2nd Sander work light to be mounted off RH endplate of sander
...........................................
1 9900266 Fender set Minimizer MIN2260, for Single Axle, black Poly, $751.00 $751.00
............ -------- ------_-_
Installed
..............
1 9900276 - _Tarp Pulltarp (SGL or TDM) model S-9 Supershield tarp $1,533.00 $1,533.00
system w/A2F tarp, sideflaps & tiedowns,
............... ........ ...............................................................------_--_------_-__-------
installed **NOTE: SEE OPTION LINE ITEM BELOW FOR TARP MODEL CLARITY
------------------......................... -------------- .... ..... ...........................................
................................ .....................__..................................... ........
1 SPECIAL REQUEST - Special Request Charges for: $1,350.00 $1,350.00
.................................
UPGRADE PULLTARP to ELECTRIC DRIVE STYLE, 71, Alum Housing W/Alum
(short) Side Arms. **NOTE: Must mount for future Side Mounted
Pre-Wet Tanks application
........................ ............... ...................................
1 9901834 - Hoist OSP/Towmaster 720DH, Double Acting, W/Solid block $2,188.00 $2,188.00
rear hinge point, & OSHA approved saftey props
.................... --------_-__...........
1 9901712 Installation of TYPE double acting hoist $1,784.00 $1,784.00
--- Continued ---
-------------------------__- -_---_-_-- .......... --------------
I'll-ice:
Total Discounts:
Accepted by Date Net Cost:
Freight
Total:
TRKQT3
Reference No.
TOWMASTER,6138I US HWY 12,LITCHFIELD,MN 55355
PH:320-693-7900 FX:320-693-7921 TF:000-462-4517 QT 16430
TOWMASTERTRUCK.COM
** QUOTATION
Ship To: oust: 3912 Phone: Bill To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA I SHOREWOOD MN 55331 USA
ATTN: LARRY BROWN 952-.960-791.3
PO# Salesman Terms Created Last Revised Appx Conip
TIM ERICKSON NET 30 DAYS 6/30/17 7/13/17
1 1 777777
.............. ............
1 9900545 Plow Hitch Falls Installation of (supplied) Multi-Coupler
__1............._...........-----------------------------_...................... . ... ............. .................. _--------_----
**REFERENCE LINE ITEM - - NO EXTRA CHARGES**
............... --—--___ .......... -__----- ................. ...................... —-------
............. ................... ....... —-----
1 9902976 Wing Falls RHTDL9A/FM-HYDPB Primed LESS CUTTING EDGES $8,971.00 $8,971.00
.................................. .......
3 9902871 VBL 3/4" x 61- 31 w/25:11 Tungsten Carbide Insert, Std $186.00 $558.00
Punch, Flat Blade
..................... ............
NOTE: Wing application
............. —------- ...................
1 9902855 - _VBL 3/411 x 611 91 Carbon Steel Snow Blade $162.00 $162.00
.............
**NOTE: BACKER for Wing Edges
............------------......
........... ..................................
1 9900433 Installation Falls TDL/FM Wing w/Bulkhead Couplers $2,959.00 $2,959.00
............... ....................... ------------ ----- ............ __-
-----------................ ----_-_----- .....................----------_....... .. ....... ..............................1 9900477 Wing Falls Hwy Orange - Paint Moldboard $278.00 $278.00
.......................................... __------------ -------
1 9900393 Wing Falls Hyd front post side-shift (no valuing) $546.00 $546.00
----------__-___--_------
.............. —-----
1 9900567 Plow Hitch Falls 46XB2/STD/STD/SA/SPR-RET/HITCH $2,743.00 $2,743.00______
..........
........... .......... ..............
1 9900589 Installation Falls Plow Hitch - 40 Series 3Line/STDBLKHD $1,595.00 $1,595.00
.................. .. ......... ...........
**NOTE: See also Multi-Coupler line items
----------- —------
1 9903074 - Plow Falls PTE-1248/TRP-EDG/NOSHU/POLY-BLK Plow LESS $8,193.00 $8,193.00
... -
.......
CUTTING EDGES
.........................
1 9900619 Plow Push Unit Falls 20/26/40/46 Series Std $746.00 $746.00
............................ -------
2 9900637 Plow Falls High Visibility Marker Set $87.00 $174.00
....................
**NOTE: 1 pair for Front Plow application, 1/2 pair for Wing Heel
. . ....................... -,
Application, 1/2 pair for spare, shipped loose in truck cab.
------------
--- Continued ---
Price:
Total Discounts:
Accepted by Date Net Cost:
Freight
Total:
-rRKQT3
Reference No.
TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 16430
PH:320-693-7900 FX:320-693-7921 TF:800-462-4517
TOWMASTERTRUCK,COM
** QUOTATION
Ship To: Cost: 3912 Phone: Bi I I To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CTTY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA SHOREWOOD MN 55331 USA
ATTN: LARRY BROWN 952- 960-7913
................
��Po# Salesman Terms Created Last Revised Apps,Comp
TIM ERICKSON !ET 30 DAYS 6/ _3/17 0f0o/o�7
Qty Part No. Description Price Ea. Net Amt.
1 9900639 Plow Falls Rubber Belt Deflector Kit Installed $306.00 $306.00
..........
1 9900641 Plow Falls Parking Stand - Screw Adj Style $273.00 $273.00
-------- .. ..........
3 9902872 VBL 3/4" x 611 41 w/25LL Tungsten Carbide Insert, Std $248.00 $744.00
Punch, Flat Blade
**NOTE: Front Plow Application
................ ...... ......
1 9902814 - VBL V45-HFR-12 RH Vallite Hard Faced Curb Runner, 1211 ctrs $237.00 $237.00
. .
...........
**NOTE: Front Plow Application
..........
- -- -------
1 9902815 VBL V45-HFL-12 LH Vallite Hard Faced Curb Runner, 1211 ctrs $237.00 $237.00
**NOTE: Front Plow Application
------------
- ------_-__---_---_-
1 9902858 VBL 3/41, x 61, 12' Carbon Steel Snow Blade $216.00 $216.00
-*,-*NOTE:... BACKER for Plow Edges...............
1 9900782 - Sander Falls 1ASD-6CDSS-6P-lD-lS-SM Std 6" dia Auger, $3,556.00 $3,556.00
--------------
Stainless Steel Unit, LH discharge, Single Poly Spinner Assly, Com.
plate
.............. --_ -__
l 9901718 Sander Install dual manifold RH LH rear $787.00 $717.00
--------------_ ------
1 9900823 - Sander TMTE Exterior (removable) sander/tailgate spill $356.00 $356.00
--_-............... .......... -------
plates, Stainless Steel
-------
------..... ............... ..... ........................ ..
1 9903251 - Salter Control Force 5100 EX-3F (Stand-Alone) digital $1,663.00 $1,663.00
......-___-_-_-----------_------ __-_---- --------___-_-----
control Ground based, OPEN LOOP type, w/digital readout, INSTALLED
1 9900874 Filter Force IN-TANK mounted filter installed $446.00 $446.01
.................-__--__............
-- ------____-------....-
--- Continued ---
................
Price:
Total Discounts:
Accepted by Date Net Cost:
Freight
Total:
TRKQT3
Reference No.
TOWMASTER,61301 US HWY 12,LITCHFIELD,MN 55355 QT 16430
PH:320-693.7900 FX:320-693-7921 TF:BOU-462-4517
TOWMASTERTRUCK.COM
** QUOTATION
Ship To: Ctist: 3912 Phone: Bill To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA SHOREWOOD MN 55331 USA
ATTN: LARRY BROWN 952 9 6 0 -7 9 13
PO# Salesman Terms Created Last Revised Appx Comp
TIM ERICKSON NET 30 DAYS 6/30/17 1 "7/1.3/17 0/00/00
ji: —------ -------
l 9904959 Slim-Line (space saver) 30 gal reservoir w/intank filter $3,245.00 $3,245.00
......... ........................ ................. ................... ............ ......-
provision, INSTALLED (STAINLESS STEEL)
...........
1 9900891 - Pump Force TXV92 (5.6 ci) , for Allison Trans HOT SHIFT, W1 $5,827.00 $5,127-00
............... ...........1111.-._............. ---- --- ...............
ELECT SHUT DOWN installed
1 9900871 Switch TMTE BODY UP Installed (electric controls only) $182.00 $182.00
................ ---------------__-_-----
1 9900884 Sensor Force Low oil indicator system, SLIM-LINE AND $215.00 $215.00
-----------_-__- ..........
CABSHIELD MOUNTED w/light mounted in cab, installed
..................... ......... .............
1 9900904 Valve 2-port 1/211 Multi-Hose coupler system installed $536.00 $536.00
.............. .................
**NOTE: For use with Plow Angle Circuit. Installed at FALLS
---------- .........................
1 9900909 Valve System, FORCE Add-A-Stack 402OLS Valve 8 Functions, $6,060.00 $6,060.00
INSTALLED
...........----------------__---------------
**NOTE: Hoist, Plow Lift, Plow Angle, Wing Toe, Wing Heel, Wing
......-_--____-----
Pushbar, Auger, & Spinner
--__------ .........................
1 9900921_- _Control System- Force, - cables, 8 functions installed $2,597.00 $2,597.00
**NOTE: Order of Controls to be Specified by Customer
___-------------
1 9900928 Air Bag Canadian Load-Share kit, manual adj ., Freightliner $828.00 $828.00
..........—---—------- ............ -----1 ___-------------------
1 WARRANTY TOWMASTER EXCLUSIVE WARRANTY: 5 yr Steel/Stainless Steel
............... 111-11-11.111........_____- - ---------- ......... .......
Body Structure; 5 yr Whelen LED Light Systems; 3 yr Palfinger
............................... ........................................
Hoists; 4 yr SwapLoader Hoists; 2 yr Hyd, Snow Equip, Tele Hoists,
........... ............
and all otheroists; 4 yr SwapLoader Hoists; 2 yr Hyd, Snow Equip,
..........
Tele Hoists, and all otheritemsitems
Price: $85,350.00
Total Discounts:
Accepted by Date Net Cost: $85,350.00
Freight
Total: $85,350.00
TRKQT3
ATTACHMENT 3
#2F
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Franchise Agreements
Meeting Date: July 24, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by: Tim Keane, City Attorney
Attachment: Draft Natural Gas Franchise
Background: City Staff has been working on a revised CIP that will be presented at an upcoming work
session. The update is necessary because the costs in the current CIP are obsolete. In addition to
revising the dollar amounts of the program, staff is working to incorporate a significant storm water
project into the plan. The changes necessitate the need for additional revenue sources. One
underutilized source is franchise fees with the electric and natural gas providers.
The 20 year Xcel Energy franchise agreement term expired in 2007 and must be updated. The City has
never had an agreement with CenterPoint Energy. The draft natural gas franchise is attached to this
memo for informational purposes. At the Council-Staff retreat in February, the council indicated their
preference for franchise fees rather than assessments.
Recommendation/Action Requested: This draft is informational and no action is requested at this
time.
Next Steps and Timeline: There is no statutory notice requirement to a utility for instituting a franchise
or franchise fee, but it is typical to give 60 day notice to the utility so they have an opportunity to
comment. Since we do not have an existing franchise with CenterPoint,the one attached to this memo
will be going out to them, and the council will approve the franchise ordinance at a meeting following
the 60 day period. At the September 25 meeting,the city council will be asked to adopt the fee
ordinance for each utility with the intention of instituting the charges beginning the first of the year.
The fee ordinance for Xcel Energy will be an amendment to the existing expired franchise, and we will be
working with them to update the entire franchise.
On a related matter, and essential to both agreements, is for the city to update its right-of-way
ordinance. Preliminary work has started on the update. The new ordinance will address all ROW users—
including other utility companies that we do not have a franchise with, small cell equipment, along with
particular attention to restoration of the city's infrastructure and property.
Connection to Vision/Mission: Sound financial management and a well developed and properly
funded capital improvement plan are essential to preserving the character and quality of Shorewood.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Pagel
ORDINANCE NO.
AN ORDINANCE GRANTING TO CENTERPOINT ENERGY RESOURCES
CORPORATION, d/b/a CENTERPOINT ENERGY MINNESOTA GAS ("CENTERPOINT
ENERGY"), ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO
CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT
FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF
NATURAL GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC
GROUND OF THE CITY OF SHOREWOOD, MINNESOTA, FOR SUCH PURPOSE;
AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF.
The City Council of Shorewood, Minnesota ordains:
SECTION 1. DEFINITIONS.
For purposes of this Ordinance, the following capitalized terms shall have the following meanings:
City. The City of Shorewood, Hennepin County, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or operated by the
City an or agency thereof, including sewer, storm sewer, water service, street lighting and traffic
signals, but excluding facilities for providing natural gas, electricity, or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies,
including an agency of the federal government, which preempts all or part of the authority to
regulate natural gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. CenterPoint Energy Resources Group Corp., d/b/a CenterPoint Energy Minnesota
Gas ("CenterPoint Energy") its successors and assigns including all successors or assigns that own
or operate any part or parts of the Gas Facilities subject to this franchise.
Gas Facilities. Natural gas transmission and distribution pipelines, ducts, fixtures, and all necessary
equipment and appurtenances owned or operated by the Company for the purpose of providing
natural gas service for retail or wholesale use.
Notice. A writing served by any party or parties on any other party or parties. Notice to the
Company shall be mailed to CenterPoint Energy, Minnesota Division Vice President, 505 Nicollet
Mall, Minneapolis, MN 55402. Notice to the City shall be mailed to City Administrator, City of
Shorewood, 5755 Country Club Road, Shorewood, MN 55331. Any party may change its
respective address for the purpose of this Ordinance by written notice to the other party.
Public Way. Any public right-of-way within the City as defined by Minnesota Statutes, Section
237.162, subd. 3.
Public Ground. Land owned or otherwise controlled by the City for park, open space or similar
public purpose,which is held for public use which land is not a Public Way.
1
SECTION 2. ADOPTION OF FRANCHISE.
2.1 Grant of Franchise. The City hereby grants the Company, for a period of 20 years from
the date this Ordinance is passed and approved by the City, the right to import, [manufacture?],
distribute and sell Gas Energy for public and private use within and through the limits of the City as
its boundaries now exist or as they may be extended in the future, and also the right to transport Gas
Energy through the limits of the City for use outside the City limits. For these purposes, the
Company may construct, operate, repair and maintain Gas Facilities in, on, over, under and across
the Public Ways and Public Grounds, subject to the provisions of this Ordinance. The Company
may do all reasonable things necessary or customary to accomplish these purposes, subject
however, to such reasonable regulations as may be imposed by the City pursuant to a public right-
of-way ordinance or permit requirements, and subject to the further provisions of this Ordinance, as
may be amended..
2.2 Effective Date. This Ordinance shall be in force and effect from and after its passage and
publication as required by law. If the Company does not file a written acceptance with the City
within 60 days after the date the City Council adopts this Ordinance, or otherwise informs the City,
at any time, that the Company does not accept this franchise, the City Council by resolution may
revoke this franchise, seek its enforcement in a court of competent jurisdiction or pursue other
remedies in law or in equity
2.3. Service and Gas Rates. The terms and conditions of service provided and the rates to be
charged by the Company for natural gas service to its retail and wholesale customers within the City
are subject to the jurisdiction of the Commission.
2.4. Publication Expense. The Company shall pay the expense of publication of this
Ordinance.
2.5. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder, the complaining party shall notify the other party of the
default and the desired remedy. The notification shall be written. Representatives of the parties must
promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not
resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate
further discussion. The parties will equally share the fees and expenses of this mediator. If a
mediator is not used or if the parties are unable to resolve the dispute within 30 days after first
meeting with the selected mediator, either party may commence an action in District Court to
interpret and enforce this franchise or for such other relief as may be permitted by law or equity.
2.6. Continuation of Franchise. If the City and the Company are unable to agree on the terms
of a new franchise ordinance by the time this Ordinance expires, this Ordinance will remain in
effect until a new ordinance is agreed upon, or until 90 days after the City or the Company serves
written Notice to the other party of its intention to allow the Ordinance to expire. However, in no
event shall this Ordinance continue for more than one year after expiration of the [20] year term set
forth in Section 2.1.
SECTION 3. LOCATION, OTHER REGULATIONS.
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained so as not
to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as
2
not to disrupt normal operation of any City Utility System. Gas Facilities may be located on Public
Grounds as determined by the City. The Company's construction, reconstruction, operation, repair,
maintenance, location and relocation of Gas Facilities shall be subject to reasonable regulations of
the City consistent with authority granted the City to manage its Public Ways and Public Grounds
under state law.
3.2. Street Openings. The Company shall not open or disturb the surface of any Public Way or
Public Ground for any purpose without first having obtained a permit from the City, if required by a
separate ordinance, for which the City may impose a reasonable fee unless the City is receiving a
franchise fee pursuant to this Ordinance, in which case all permit fees will be waived. Permit
conditions imposed on the Company shall not be more burdensome than those imposed on other
utilities for similar facilities or work. The Company may, however, open and disturb the surface of
any Public Way or Public Ground without a permit if (i) an emergency exists requiring the
immediate repair of Gas Facilities and (ii) the Company gives telephone, email or similar notice to
the City within hours of beginning the emergency report. Within two business days after
commencing the report, the Company shall apply for any required permits and pay any required
fees.
3.3. Restoration. After undertaking any work requiring the opening of any Public Way or
Public Ground, the Company shall restore the Public Way or Public Grounds in accordance with
Minnesota Rules, 7819.1100 and applicable City ordinances. The Company shall restore the Public
Ways and Public Ground to as good a condition as formerly existed, and shall maintain the Public
Ways and Public Ground in good condition for six months thereafter. All work shall be completed
as promptly as weather permits. If the Company does not promptly perform and complete the work,
remove all dirt, rubbish, equipment and material, and put the Public Way or Public Ground in the
said condition, the City shall have, after demand to the Company to cure and the passage of a
reasonable period of time following the demand, not to exceed five days, the right to make the
restoration of the Public Way and Public Ground at the expense of the Company. The Company
shall pay to the City the cost of such work done for or performed by the City. This remedy shall be
in addition to any other remedy available to the City for noncompliance with this Section 3.3. The
Company shall also post a construction performance bond consistent with the provisions of
Minnesota Rules,parts 7819.3000 and 7819.0100, subpart 6.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to prevent
the Gas Facilities from causing damage to persons, property, Public Ways and Public Grounds. The
Company must take reasonable measures to protect the Gas Facilities from damage that could be
inflicted on such facilities by persons, property, or the elements. Pursuant to Minnesota Statutes
Section 216D.05, the Company must take all protective measures required by law and consistent
with prudent industry practice when any work is performed near Gas Facilities.
3.5. Notice of Improvements to Streets. The City will give Company reasonable written
Notice of plans for improvements to Public Ways and Public Grounds where the City has reason to
believe that Gas Facilities may affect or be affected by the improvement. The notice will contain:
(i) the nature and character of the improvements, (ii) the Public Ways and Public Ground upon
which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the
City will start the work, and (v) if more than one Public Way or Public Ground is involved, the
3
order in which the work is to proceed. The notice will be given to the Company a sufficient length
of time, considering seasonal working conditions, in advance of the actual commencement of the
work to permit the Company to make any additions, alterations or repairs to its Gas Facilities the
Company deems necessary.
3.6 Mapping Information. The Company must promptly provide complete and accurate
mapping information for any of its Gas Facilities in accordance with the requirements of Minnesota
Rules,parts 7819.4000 and 7819.4100.
3.7 Emergency Response. As emergency first-responders, when a public safety or emergency
concern exists within the City, both the City and the Company shall respond without additional
direct fee or expense to either City or Company.
SECTION 4. RELOCATIONS.
4.1. Relocation of Gas Facilities in Public Ways. The Company shall comply with Minnesota
Rules,part 7819.3100 and applicable City ordinances with respect to the relocation of Gas Facilities
within the Public Way or on Public Ground.
4.2. Relocation for Convenience. The City may also require the Company at the Company's
expense to relocate or remove its Gas Facilities from Public Ground when the convenience of the
City so requires.
4.3. Projects with Federal Funding. Relocation, removal, or rearrangement of any Gas
Facilities made necessary because of the extension into or through the City of a federally-aided
highway project shall be governed by the provisions of Minnesota Statutes, Section 161.45 and
161.46.
SECTION 5. INSURANCE AND INDEMNIFICATION.
5.1. Insurance. The Company is required to maintain Commercial General Liability Insurance
on an occurrence basis protecting it from claims for damages for bodily injury, including death, and
for claims for property damage, which may arise from operations under this Ordinance. Insurance
minimum limits are as follows:
• $2,000,000—per occurrence
• $4,000,000—annual aggregate
The following coverages shall be included: Premises and Operations Bodily Injury and Property
Damage; Personal and Advertising Injury Blanket Contractual Liability and Products and
Completed Operations Liability.
The City must be endorsed as an additional insured.
With the City's consent, which shall not be unreasonably withheld, the Company shall have the
option of providing a program of self-insurance to meet its obligation under this Ordinance. In such
event, the Company shall submit to the city a Certificate of Self-Insurance or other documents
showing proof of its financial responsibility.
4
5.2. Indemnity of City. The Company shall indemnify and hold the City harmless from any
and all liability, on account of injury to persons or damage to property occasioned by the
construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Gas
Facilities located in the Public Ways and Public Grounds. The Company is not responsible for
indemnifying the City for losses or claims occasioned through the City's negligence, but is
obligated to indemnify the City for losses or claims arising out of or alleging the City's negligence
as to the City's issuance of permits for, or inspection of, the Company's plans or work.
5.3. Defense of City. In the event a suit is brought against the City under circumstances where
the Company is required to indemnify the City, the Company at its sole cost and expense shall
defend the City. If the Company is required to indemnify and defend, it will thereafter have control
of such litigation, but the Company may not settle such litigation without the consent of the City,
which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of
any defense or immunity otherwise available to the City. The Company, in defending any action on
behalf of the City, shall be entitled to assert every defense or immunity that the City could assert on
its own behalf. The Company's defense of the City shall not be interpreted to constitute a waiver by
the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes,
Chapter 466 or any other law.
SECTION 6. VACATION OF PUBLIC WAYS AND PUBLIC GROUNDS.
The City shall give the Company at least two weeks prior written notice of a proposed vacation of a
Public Way or Public Grounds. The City and the Company shall comply with Minnesota Rules,
part 7819.3100 and 7819.3200 with respect of any request for vacation.
SECTION 7. CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this Ordinance.
Any governmental unit succeeding the City shall,without the consent of Company, succeed to all of
the rights and obligations of the City provided in this Ordinance.
SECTION 8. FRANCHISE FEE.
8.1. Form. During the term of the Ordinance, and in addition to any permit fees being imposed
or that the City has a right to impose, the City may charge the Company a franchise fee. The
Company will administer the collection and payment of franchise fees to the City and such
franchise fee will be collected on a flat meter basis for each retail customer within the corporate
limits of the City, or by some other method that is mutually acceptable to both the City and the
Company. The City shall seek to use a formula that provides a stable and predictable amount of
fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any
amount that the Company may legally charge to its customers prior to payment to the establishing
franchise fee filing requirements in Docket No. E.G999/CI-09-970 If the Company claims that the
City's required fee formula is discriminatory or otherwise places the Company at a competitive
disadvantage, the City and Company will work together to develop a formula that will produce a
substantially similar fee amount to the City (including reimbursing the City's reasonable fees and
costs in reviewing and implementing the formula).
5
8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly
adopted by the City Council,which ordinance will be coterminous with the Ordinance.
8.3. Collection of Fee. The franchise fee shall be payable not less than quarterly during
complete billing months of the period for which payment is to be made. The franchise fee formula
may be changed from time to time, however, the fee may not be changed more often than annually.
Such fee shall not exceed any amount that the Company may legally charge to its customers prior to
payment to the City and be consistent with Minnesota Public Utility Commission's March 23, 2011
Order establishing franchise fee filing requirements in Docket No. E.G999/CI-09-970. Such fee is
subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the
Company. The Company agrees to make available for inspection by the City at reasonable times all
records necessary to audit the Company's determination of the franchise fee payments.
SECTION 9. ABANDONED FACILITIES.
The Company shall comply with City ordinances, Minnesota Statutes, Sections 216D.01 et seq.
and Minn. Rules part 7819.3300 with respect to abandoned facilities located in Public Ways and
Public Grounds, as those laws may be amended from time to time. The Company shall maintain
records describing the exact location of all abandoned and retired Gas Facilities within the City,
and produce such records at the City's request and comply with the location requirements of
Section 216D.04 with respect to all Gas Facilities, including abandoned and retired Facilities.
SECTION 10. PROVISIONS OF ORDINANCE.
10.1. Severability. Every section, provision, or part of this Ordinance is declared separate
from every other section, provision, or part; and if any section, provision, or part shall be held
invalid, it shall not affect any other section, provision, or part. Where a provision of any other
City ordinance is inconsistent with the provisions of this Ordinance, the provisions of this
Ordinance shall prevail.
10.2. Limitation on Applicability. This Ordinance constitutes the issuance of a non-exclusive
utility franchise to the Company. No provision herein shall in any way inure to the benefit of
any third person (including the public at large) so as to constitute any such person as a third party
beneficiary or of any one or more of the terms hereof, or otherwise give rise to any cause of
action to any third person.
6
SECTION 11. AMENDMENT PROCEDURE.
This Ordinance may be amended at any time by the City, subject, however, to the City's police
power and franchise rights under Minnesota Statutes, Sections 216B.36 and 301B.01, which rights
are not waived hereby.
Passed by the City Council of Minnesota this day of
, 20
Mayor
Attested:
City Clerk
7
(Official Publication)
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE ____ (SUMMARY PUBLICATION)
AN ORDINANCE AMENDING THE SHOREWOOD ZONING CODE AS IT PERTAINS
TO ACCESSORY BUILDINGS, STRUCTURES AND USES AND REGULATIONS
APPLICABLE TO SHORELINE PROPERTY FOR THE CITY OF SHOREWOOD
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS: CHAPTER 1201
Chapter 1201.02 Adding and Amending Definitions
Section 1:
Chapter 1201.03 Subd. 2 Adding and Amending Regulations for Accessory Buildings,
Section 2:
Structures, Uses and Equipment.
: Chapter 1201.03 Subd. 14 Amending Regulations Applicable to Shoreline Properties
Section 3
The amendments in their entirety are available for review in the City Clerk’s office.
ADOPTED BY THE SHOREWOOD CITY COUNCIL July 24, 2017.
S/S Sandie Thone
City Clerk
VC
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Zoning Code Amendment—On-Street Parking of Trailers
Meeting Date: July 24, 2017
Prepared by: Marie Darling, Planning Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Ordinance
Summary Publication Ordinance
Policy Consideration: Should the Shorewood City Code be amended to clarify the requirements for
trailer storage/parking on public streets?
Background: While recently working on requests for code enforcement, staff found that the city has
nothing preventing anyone from parking trailers on streets. Additionally, because trailers meet the
definition of vehicles under state statute, without any other local prohibition,trailers can be left on a
street without a towing vehicle for up to 48 hours. This has caused concern in areas of the city when
boat trailers and contractors' trailers are left on public streets for extended periods of time and block
the City's narrow streets.
The ordinance before you is a request by staff to prohibit anyone from parking a trailer on the streets
unless it is connected to a towing vehicle. The proposed ordinance language references a state statute
definition that is shown below.
Definition of trailers from State Statute: "Trailer" means any vehicle designed for carrying property or
passengers on its own structure and for being drawn by a motor vehicle but does not include a trailer
drawn by a truck-tractor semitrailer combination or an auxiliary axle on a motor vehicle which carries a
portion of the weight of the motor vehicle to which it is attached.
Financial or Budget Considerations: NA
Options: Adopt the draft code amendment; modify the amendment; or take no action. If the Council
adopts an ordinance,the City Council should consider adopting the summary ordinance for publication
(with a separate motion).
Recommendation/Action Requested: Staff recommends approval. This is considered to be a
"housekeeping measure"to clarify the City's regulations.
Next Steps and Timelines: Once adopted,the amendment will be published in the official newspaper.
Once published, it becomes effective.
Connection to Vision/Mission: Zoning contributes to a healthy environment and provision of quality
public services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
C\Users\bpricco\Desktop\CAF July 24 2017.docx
CITY OF SHOREWOOD
ORDINANCE NO.
AN ORDINANCE AMENDING THE SHOREWOOD CITY CODE AS IT PERTAINS TO
PARKING FOR THE CITY OF SHOREWOOD
Section 1. City Code Section 610.02 is hereby amended as follows:
610.02 STOPPING, STANDING AND PARKING.
Subd. 1. Parking time limited. No vehicles shall be parked continuously at any place on any
public street for a period of more than 48 consecutive hours.
Subd. 2. No parking, limited parking and parking by permit only zones. The City Council may,
from time to time, by motion or resolution, designate portions of the highways and
streets within the city as no parking zones, limited parking zones or parking by
permit only zones and shall cause such zones to be marked by appropriate signs.
The location of such signs restricting parking shall be prima facie evidence that the
City Council has, by proper resolution or motion, authorized the establishment of
such no parking, limited parking or parking by permit only zones. The City
Administrator/Clerk is authorized to issue permits to residents for parking in zones
marked "Parking by Permit Only" upon such terms and conditions as the City
Council may determine from time to time, by motion or resolution.
Subd. 3. Hazardous road conditions.
a. Authority to declare emergency. Whenever, in the opinion of the Mayor, an
emergency exists in the city or in any section or sections thereof because of snow,
freezing rain, sleet, ice, snowdrifts or other phenomena which create or are likely to
create hazardous road conditions impeding or likely to impede the free movement
of fire, health, police, emergency and other vehicular traffic for the safety and
welfare of the community, the Mayor may declare an emergency to exist for a
period of 72 hours, and notice thereof shall be given by whatever means are
available such as posting signs or by word of mouth.
b. Parking prohibited. Whenever such an emergency is so declared to exist, no
vehicles shall be parked or left standing on any street. Upon the declaration of a
state of emergency, the Mayor may prohibit, during the emergency, the parking,
standing or leaving of any vehicle upon any or all streets in the city.
c. Permitted parking resumed. Parking may be resumed on individual streets as soon
as plowing has been completed on that street for the full width and the street has
become passable.
Subd. 4. Removal of improperly parked or abandoned vehicles. If any vehicle is parked,
abandoned or left standing in violation of the terms of this section, the same may be
moved by the city, at the cost and expense of the owner thereof.
Subd. 5. P treeky or roads. No
trailer as defined il� [N Statutes Section 19 011 Subd. shall be parked on a
public or private street or road, unless hitched or connected to the vehicle that is
tmvil2g it.
Section 2. This Ordinance shall be in full force and effect upon publication in the
Official Newspaper of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this _day
of 2017.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
(Official Publication)
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE (SUMMARY PUBLICATION)
AN ORDINANCE AMENDING THE SHOREWOOD ZONING CODE AS IT PERTAINS
TO STOPPING, STANDING AND PARKING FOR THE CITY OF SHOREWOOD
THE CITY COUNCIL OF THE CITY OF SHOREWOOD,MINNESOTA, ORDAINS AS
FOLLOWS: CHAPTER 610
Section 1: Chapter 610.02 amended by adding the following language:
Subd. 5. Prohibition of storage or parking of trailers on public or private streets or roads. No
trailer, as defined in MN Statutes Section 169.011, Subd. 86, shall be parked on a
public or private street or road, unless hitched or connected to the vehicle that is
towing it.
The ordinance in its entirety are available for review in the City Clerk's office.
ADOPTED BY THE SHOREWOOD CITY COUNCIL July 24, 2017.
S/S Sandie Thone
City Clerk
#8A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Accept Plans and Specifications,and Authorize Advertisement for Bids for
2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak
Ridge Circle,Summit Avenue,City Project 17-13
Meeting Date:July 24, 2017
Prepared by: Paul Hornby, City Engineer
Reviewed by:
Attachments: Resolution, Location Map
Background:The 2017 Pavement Reclamation Project was initiated when bituminous core results for
the roadways scheduled for mill and overlay indicated existing pavement has advanced deterioration
and milling and overlay may result in poor performance of the new surface. Staff recommended
pavement reclamation of Howards Point Road, Kathleen Court, Oak Ridge Road and Summit Avenue as a
feasible alternative for long-term performance of the roadway surface.
Council received the letter feasibility report on June 12, 2017, and authorized staff to prepare plans and
specifications for the project. Plans and specifications are nearly complete and staff requests approval
of the plans, specifications, and authorization to advertise for bids. The project will be advertised in the
official publication, QwestCDN.com and Finance &Commerce.
The Project also includes replacement of the culvert between the wetlands on Eureka Road North,
paving the gravel area of Eureka Road North, and construction of concrete curb and gutter at the
Yellowstone Trail intersections at Country Club Road and Lake Linden Drive.
The enclosed resolution approves the project plans and specifications and authorizes the advertisement
for bids. The opening of bids is scheduled for Thursday,August 31, 2017.
Financial or Budget Considerations: The preliminary costs 2017 Pavement Reclamation Project are
summarized in the table below from the feasibility report:
Street Name Estimated Cost CIP Budget
(Modified)
Summit Avenue $73,500 $50,000
Howards Point Road $450,420 $480,000
Echo Road $179,800 $172,000
Kathleen Court $39,600 $39,000
Oak Ridge Circle $66,100 $67,000
Total Estimated Project Cost $809,420 $808,000
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Options: Staff recommends Council consider the following actions:
1. Approve the resolution Approving Plans, Specifications and Authorizing Advertisement for Bids
for the 2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak Ridge
Circle, Summit Avenue, City Project 17-13.
2. Direct staff to modify plans.
3. Take no action at this time.
Recommendation: Staff recommends the City Council approve the attached resolution "Approving
plans and specifications and authorizing advertisement for bids, 2017 Pavement Reclamation Project,
Howards Point Road, Kathleen Court, Oak Ridge Circle,Summit Avenue, City Project 17-13"
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS
2017 PAVEMENT RECLAMATION PROJECT, HOWARDS POINT ROAD,
KATHLEEN COURT, OAK RIDGE CIRCLE, SUMMIT AVENUE
CITY PROJECT 17-13
WHEREAS, the City of Shorewood authorized preparation of plans and
specifications for the 2017 Pavement Reclamation Project, Howards Point Road, Kathleen
Court, Oak Ridge Circle, Summit Avenue, City Project 17-13, on June 12, 2017; and
WHEREAS, the City Council has directed the engineer to prepare plans and
specifications; and
WHEREAS, the City Engineer has prepared Plans and Specifications for the 2017
Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak Ridge Circle,
Summit Avenue, City Project 17-13.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
1. The Plans and Specifications were prepared by the City Engineer for such
improvement. Said Plans and Specifications are hereby approved and shall
be filed with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper
and according to Minnesota State Law an advertisement for bids, upon the
making of such improvement under such approved plans and specifications.
The advertisement shall be published for 3 weeks, shall specify the work to
be done, shall state that bids will be opened and considered by the city at
the specified time and date, in the City Hall Council Chambers, and that no
bids will be considered unless sealed and filed with the Clerk and
accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the Clerk for 5 percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 24h day of July, 2017.
ATTEST: Scott Zerby, Mayor
Jean Panchyshyn, City Clerk
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10A.1
MEMORANDUM
Date: July 18, 2017
To: Mayor Zerby
Council Members
From: Joe Rigdon, Interim Finance Director
Re: June 2017 General Fund Monthly Budget Report
The following information describes the unaudited financial results of the City's General
Fund as of June 30, 2017. Comparisons between year-to-date amounts through June for
revenues and expenditures are included to assist in gauging fund performance.
General Fund
Revenues:
• Property tax revenues for the General Fund were $1,853,400 through June 2017,
which represents the County's 70% June payment estimate of the first half
property tax collections. The remainder of first half property taxes were received
in July 2017, and second half property taxes will be received in December 2017.
• Licenses and permits amounted to 55.5% of budget, or $132,715 through June.
The majority of the revenue consisted of building permits and plan check fees. As
a comparison, licenses and permits revenues through June of 2016 were $114,496.
• Intergovernmental revenues were $44,149 through 06/30/17, decreasing from
$80,455 recorded in the prior year comparable period. The decrease was due to
the receipt of Minnehaha Creek Watershed District funds (Christmas Lake
inspections) in the first quarter of 2016.
• Charges for services amounted to 107.0% of budget, or $41,394 through June of
2017. This compares to $29,927 recorded revenues through June of 2016.
• Fines and forfeitures of $28,880 were recorded through 06/30/17 (48.1% of
budget), as compared to $14,141 through 06/30/16.
• Miscellaneous revenues totaled $128,265 through 06/30/17. Antenna rent is the
largest component, and amounted to $111,443 through June 30, 2017. No
investment interest earnings are typically allocated to the General Fund until the
fourth quarter.
• Budgeted 2017 transfers in from utility funds of$25,000 were recorded in January
2017. These include $12,500 from the Water fund, and $12,500 from the Sewer
fund.
• Total General Fund revenues (excluding transfers in) amounted to $2,228,803, or
38.3% of budget through 06/30/17. Revenues through June for 2017 were 0.6%
higher than prior year revenues through June 2016.
Expenditures:
• General government expenditures through June 2017 were $759,708 (50.8% of
budget), or 2.8%higher than the comparable prior period.
• Council expenditures were higher through June in 2016, due to the
inclusion of payments to the Christmas Lake Homeowner's Association.
• Administration costs were 49.2% of budget and reflect a shift from
contracted administrator services in 2016 to wages and benefits in 2017.
• Finance department expenditures were at 57.9% of budget through June
2017, resulting from employee separation payments and the use of
contracted finance services.
• Planning expenditures were at 54.4% of budget and significantly higher
through June 2017, as compared to June 2016, largely attributable to
employee separation payments.
• Public safety expenditures were $1,088,855 through 06/30/17 (50.4% of budget),
increasing 3.6% from $1,050,925 through 06/30/16.
• Public works expenditures totaled $299,028 through 06/30/17 (28.8% of budget),
increasing from $289,957 through 06/30/17.
• Parks and recreation expenditures amounted to $115,828 through June 2017, a
$25,338 decrease from the comparable prior period.
• Transfers out to other funds were $0 through June 2016, as compared to
$1,804,913 through June 2017. Budgeted transfers out of $1,104,913 were
recorded in January 2017 to reflect the availability of the funds during the year. In
2016, budgeted transfers were not recorded until December 2016. Additionally,
$700,000 of 2017 transfers from the General Fund were authorized by Council
action and recorded in March 2017.
• The General Fund exhibited an overall 1.9% increase in expenditures (not
including transfers out) from $2,221,009 through 06/30/16, as compared to
$2,263,419 through 06/30/17.
Attachment: June Budget Spreadsheet
General Fund
Revenues and Expenditures vs Budget
Through June 30, 2017
%Collected/ One Year
Description Budget Period Amt YTD Budget %Expended Prior Actual
General Fund Revenues
Taxes 5,180,996 1,853,400 2,590,498 35.8% 1,843,200
Licenses&Permits 239,180 132,715 119,590 55.5% 114,496
Intergovernmental 90,751 44,149 45,376 48.6% 80,455
Charges for Service 38,700 41,394 19,350 107.0% 29,927
Fines&Forfeits 60,000 28,880 30,000 48.1% 14,141
Misc Revenues 213,900 128,265 106,950 60.0% 133,695
Total General Fund Revenues 5,823,527 2,228,803 2,911,764 38.3% 2,215,914
Other Financing Sources
Transfers In 25,000 25,000 12,500 100.0% 0
Total Revenues and Other Financing Sources 5,848,527 2,253,803 2,924,264 38.5% 2,215,914
General Fund Expenditures
General Government
Council
Personal Services 22,600 11,088 11,300 49.1% 11,088
Supplies 2,000 8,721 1,000 436.1% 676
Other Services and Charges 116,500 19,711 58,250 16.9% 65,668
Council 141,100 39,520 70,550 28.0% 77,432
Administraton
Personal Services 402,154 196,322 201,077 48.8% 119,999
Supplies 20,900 10,651 10,450 51.0% 7,445
Other Services and Charges 42,550 21,919 21,275 51.5% 69,302
Administraton 465,604 228,891 232,802 49.2% 196,745
Finance
Personal Services 142,273 68,513 71,137 48.2% 72,352
Supplies 15,600 7,362 7,800 47.2% 8,363
Other Services and Charges 17,300 25,615 8,650 148.1% 14,002
Finance 175,173 101,490 87,587 57.9% 94,717
Professional Services
Other Services and Charges 236,400 117,901 118,200 49.9% 147,040
Professional Services 236,400 117,901 118,200 49.9% 147,040
Planning
Personal Services 178,797 133,209 89,399 74.5% 91,987
Supplies 450 449 225 99.8% 407
Other Services and Charges 97,000 16,752 48,500 17.3% 6,302
Planning 276,247 150,410 138,124 54.4% 98,696
Municipal Buildings
Supplies 21,300 3,423 10,650 16.1% 3,980
Other Services and Charges 180,000 118,073 90,000 65.6% 120,351
Municipal Buildings 201,300 121,496 100,650 60.4% 124,331
Total General Government 1,495,824 759,708 747,912 50.8% 738,961
1
General Fund
Revenues and Expenditures vs Budget
Through June 30, 2017
%Collected/ One Year
Description Budget Period Amt YTD Budget %Expended Prior Actual
Public Safety
Police Protection
Supplies 0 0 0 N/A 2,086
Other Services and Charges 1,180,050 590,653 590,025 50.1% 553,703
Capital Outlay 214,000 106,904 107,000 50.0% 107,166
Police Protection 1,394,050 697,557 697,025 50.0% 662,955
Fire Protection
Other Services and Charges 372,976 186,470 186,488 50.0% 184,193
Capital Outlay 256,648 128,324 128,324 50.0% 135,310
Fire Protection 629,624 314,794 314,812 50.0% 319,503
Protective Inspections
Personal Services 126,299 67,036 63,150 53.1% 65,486
Supplies 200 0 100 0.0% 245
Other Services and Charges 10,550 9,469 5,275 89.8% 2,736
Protective Inspections 137,049 76,505 68,525 55.8% 68,467
Total Public Safety 2,160,723 1,088,855 1,080,362 50.4% 1,050,925
City Engineer
Other Services and Charges 89,725 17,988 44,863 20.0% 11,281
City Engineer 89,725 17,988 44,863 20.0% 11,281
Public Works Service
Personal Services 516,365 170,902 258,183 33.1% 157,365
Supplies 160,200 30,272 80,100 18.9% 48,784
Other Services and Charges 166,100 52,120 83,050 31.4% 52,815
Public Works Service 842,665 253,294 421,333 30.1% 258,964
Ice&Snow Removal
Personal Services 61,465 14,034 30,733 22.8% 15,533
Supplies 44,000 13,712 22,000 31.2% 4,179
Ice&Snow Removal 105,465 27,746 52,733 26.3% 19,712
Total Public Works 1,037,855 299,028 518,928 28.8% 289,957
Parks and Recreation
Park Maintenance
Personal Services 115,022 69,458 57,511 60.4% 84,977
Supplies 23,300 6,075 11,650 26.1% 13,437
Other Services and Charges 40,500 11,607 20,250 28.7% 13,433
Park Maintenance 178,822 87,140 89,411 48.7% 111,847
Recreation
Personal Services 41,575 19,545 20,788 47.0% 21,295
Supplies 7,700 2,517 3,850 32.7% 1,354
Other Services and Charges 13,900 6,626 6,950 47.7% 6,670
Recreation 63,175 28,688 31,588 45.4% 29,319
Total Parks and Recreation 241,997 115,828 120,999 47.9% 141,166
2
General Fund
Revenues and Expenditures vs Budget
Through June 30, 2017
%Collected/ One Year
Description Budget Period Amt YTD Budget %Expended Prior Actual
Total General Fund Expenditures 4,936,399 2,263,419 2,468,200 45.9% 2,221,009
Other Financing Uses
Transfers Out-Southshore Center 70,000 95,000 35,000 135.7% 0
Transfers Out-EDA Debt City Hall 102,913 102,913 51,457 100.0% 0
Transfers Out-Equipment Replacement 120,000 120,000 60,000 100.0% 0
Transfers Out-Street Improvements 770,000 1,245,000 385,000 161.7% 0
Transfers Out- Park Capital 42,000 242,000 21,000 576.2% 0
Total Other Financing Uses 1,104,913 1,804,913 552,457 163.4% 0
Total Expenditures and Other Financing Uses 6,041,312 4,068,332 3,020,656 67.3% 2,221,009
General Fund,Net (192,785) (1,814,530) (96,393) 941.2% (5,096)
3