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Sterling Codifiers 1/15/1992Ff bxe ?01- ��- S e��es BFI Portable Services TM (612) 553 -1587 ,n r �a / ti � A�� ` (STERLING CODIFIER& INC. 35 West Commercial, P.O. Box 711, Weiser, ID 83672 °. A January 15, 1992 Laurence Whittaker, City Adm. CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 Dear Municipal Official: FILE COPY (800) 338 -7458 (208) 549 -2830 FAX.• (208) 549 -1515 We at Sterling Codifle-rs �kolild IV— In rA-e this ,nl--o nity, ± th-Vi ryr I f n r. working relationship existing between you and Sterling for the maintenance and supplement service to your municipal code. We sincerely hope that whenever you have a problem with your code, you will immediately let us know in order for us to help remedy the problem so it is ready at your fingertips for the effective administration of municipal affairs. In view of the activity you had in 1991, we recommend a budget appropriation of $2670.00 for routine update supplements for the code for your next fiscal year. Note that this budget figure reflects only the supplement activity for calendar year 1991. If you anticipate more or less activity, or if you need additional services such as booklets, extra code copies, etc. you should adjust this figure accordingly. In addition, Sterling offers various other services relating to municipal ordinance codification, and we would be pleased to discuss these with you at your request. These services include: • Code legal review and analysis • Indexing • Format modernization • Loose -leaf binders • Pamphlet and code reprints • PC /CODEBOOK, a new software code reference program • Code and supplement distribution services With our staii of experts and utilizing the iaiest in computer technology, the continue to do everything possible to bring you the finest service In the industry. Please let us know if we can be of any additional service to you. For excellence in codification services, Sterling is the answer. Yours truly, STERLING CODIFIERS, INC. '&bui at)_U� Bobbi Sweet Vice President BS /pp VJThe mark of quality and service in ordinance codification r MAR i 6 STERLING CODIFIERS, Inc. 35 W. Commercial /P.O. Box 711, Weiser, Idaho 83672 (800) 338 -7458 - FAX (208) 549 -1515 February, 1992 Dear Sterling Client: We are enclosing our Procedure for Drafting Ordinances and Amending the Code for the convenience of and assistance to anyone who may be drafting ordinances which amend your Code, as well as to newly appointed or elected officials. Clear and distinct instructions in an amending ordinance regarding placement in the Code and detailing provisions which the new legislation amends are important factors in eliminating any chance for misinterpretation by the Codifier. Please give a copy of the enclosed procedures to the appropriate person or persons as an aid in ordinance preparation. Feel free to contact us with any questions. Yours truly, STERLING CODIFIERS, INC. r STERLING CODIFIERS, I 35 W. Commercial /P.O. Box 711, Weiser, Idaho 83672 (800) 338 -7458 - FAX (208) 549 -1515 PROCEDURE FOR DRAFTING ORDINANCES AND AMENDING THE CODE 1. Checking Code: A. Before drafting a new ordinance, check the Code index to determine if sections of similar subject matter are contained in the Code. B. If sections with similar subject matter are found to be in the Code, compare them against what is to be stated in the new ordinance. IL Procedure for Drafting Ordinances: New ordinances often amend, repeal or add new sections to the Code. It is important when drafting these ordinances to mention, within the ordinance, the affected Code section. A. Effect of Title and Preamble of Ordinance: The title of an ordinance and any introductory language appearing before the ordaining clause has no legal effect. If the title states that it repeals (or amends or adds) certain provisions, but the language after the ordaining clause does not so state, the intended repeal, amendment or addition has not taken place. B. Amending Existing Code Section: If the existing sections in the Code can adequately cover the situation by being amended, the new ordinance should simply amend these sections. Amend the Code section specifically. Examples: Section 10 -5 -1 of the Code is hereby amended to read as follows: or Sections 10 -5 -1 through 10 -5 -8 are hereby amended to read as follows: C. Repealing Existing Code Section or Subsections: If the new ordinance will completely supersede sections or subsections in the Code and there are no replacement provisions, repeal the Code sections or subsections specifically. Examples: Sections through of the Code are hereby repealed. or (S TERLING CODIFIEWS, INC. 35 West Commercial, P.O. Box 711, Weiser, ID 83672 February 5, 1992 Anne P. Latter, Deputy Clerk CITY OF SHOREWOOD 5755 Country Club Rd Shorewood, MN 55331 Dear Ms. Latter: (800) 338 -7458 (208) 549 -2830 FAX (208) 549 -1515 Please find enclosed, two (2) invoices. The first invoice is a credit memo that will void invoice 3501 in the amount of $572.23. The second invoice is your current bill for Supplement #3. Please note on this invoice, that I have credited $144.00 off of the $558.00 making your new total $428.23. Our apologies for any inconvenience. Should you have any questions regarding these invoices, please contact me. Yours truly, STERLING CODIFIERS, INC. Patricia Peck Administrative Assistant Enc. 0 The mark of quality and service in ordinance codification February 5, 1992 MAYOR PID Barb l COUNCIL i Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 Sterling Codifiers Inc. 35 West Commercial P.O. Box 711 Weiser, ID 83672 Dear Jackie, Today I spoke with Bobbie Sweet, regarding the enclosed Ordinance 250 and the best way to handle. It will be a couple of months before it is codified. In the meantime, I will need direction on the best way to handle this and naturally the least expensive in the long run. This ordinance will be reviewed again later in the year. Bobbie without seeing the ordinance suggested that a separate area be set and change all code reference to show where located in the code book. Am open to all suggestions. Furthermore, I will need price proposals on each of the suggestions. Thank you so very much and I look forward to hearing from you soon. Sincerely, C ,y OF S EW D Anne P. Latter Deputy Clerk enclosure A Residential Community on Lake Minnetonka's South Shore MAYOR Barb Brancei COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 September 27, 1991 Mr. Vern Watten 5370 Eureka Road Shorewood, MN 55331 RE: City Code Book Dear Vern, Our records indicate you have possession of a Shorewood Code Book. We are updating the books and correcting numbers. Please return the Code Book by Friday, October 4th, or earlier if all possible. Thank you for your attention to this matter. Should you wish to purchase the City Code Book the cost is $50.00 and revisions are on a prorated basis. Please advise us when you return the book if you are interested in purchasing. Sincerely, CITY OF SHOREWOOD r Anne P. Latter Deputy Clerk A Residential Community on Lake Minnetonka's South Shore August 16, 1991 MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 Mr. Martey Jakel 5405 St. Albans Bay Road Shorewood MN 55331 Dear Mr Jakel, You have in your possession a blue 3 -ring binder marked "City Code - Shorewood Minnesota " - #19. Please return this code book to the City of Shorewood. If you wish to keep the code book, please issue a check to the City of Shorewood in the amount of $50. Thank you. Sincerely, CITY OF SHOREWOOD James C. Hurm City Administrator sn A Residential Community on Lake Minnetonka's South Shore i �r MAYOR Barb Brancel COUNCIL Kristi Stover Bob Gagne Rob Daugherty Daniel Lewis CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (612) 474 -3236 September 27, 1991 Mr. Robert Rascop 4560 enchanted Point Mound, MN 55364 RE: City Code Book Dear Bob, Our records indicate you have possession of a Shorewood Code Book. We are updating the books and correcting numbers. Please return the Code Book by Friday, October 4th, or earlier if all possible. Thank you for your attention to this matter. Should you wish to purchase the City Code Book the cost is $50.00 and revisions are on a prorated basis. Please advise us when you return the book if you are interested in purchasing. Sincerely, CITY OF SHOREWOOD Anne P. Latter Deputy Clerk A Residential Community on Lake Minnetonka's South Shore