08-14-17 CC Reg Mtg Agenda CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY,AUGUST 14,2017 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
B. Review Agenda
Attachments
2. CONSENT AGENDA—Motion to approve items on the Consent Agenda& Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of July 24, 2017 Minutes
B. City Council Executive Session Minutes of July 24, 2017 Minutes
C. Approval of the Verified Claims List Claims List
D. Approve Revised Crescent Beach Agreement w/Tonka Bay City Administrator memo
Revised agreement
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Mike Meehan, Chief of Police, SLMPD
B. Senator Osmek
6. PARKS
A. Report on 08-08-17 Park Commission Meeting - Commissioner Gorman
7. PLANNING
A. Report on 08-01-17 Planning Commission Meeting—Commissioner Davis Minutes
CITY COUNCIL REGULAR MEETING AGENDA—August 14,2017
Page 2
B. Zoning Code Amendment- Home Occupations and Definitions Planning Director Memo
Ordinance
C. Vacation—Northgate Circle, south of Edgewood Rd. Planning Director Memo
Continued from June 26, 2017 Resolution
8. ENGINEERING/PUBLIC WORKS
9. GENERAL/NEW BUSINESS
A. Approve 2018 SLMPD Operating and Debt Service Budget City Administrator memo
B. MCES L18 Landscaping Plan Update Planning Director Memo
Attachments
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 24,2017 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
Zerby announced that at the conclusion of this regular meeting Council will enter into a closed executive
session in the large conference room to discuss threatened litigation against the City.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; Attorney
Keane; City Administrator Lerud; City Clerk Thone; Planning Director Darling; Director
of Public Works Brown; and, City Engineer Hornby
Absent: None.
B. Review Agenda
Labadie moved, Siakel seconded, approving the agendit as presented.Motion passed 510.
2. CONSENT AGENDA
Mayor Zerby reviewed tie items on the Consent Agenda.
Sundberg moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolution Therein-
A.'A: City Council Regular Meeting Minutes of July 10, 2017
B. City Council Regular Meeting Minutes of July 10, 2017
C. Approval of the Verified Claims List
D. Adopting RESOLUTION NO. 17-066, "A Resolution Approving an Amendment to
the Minnetonka Country Club 2°a Addition Planned Unit Development Agreement."
E. Authorize Expenditure of Funds, Public Works Equipment — Cab and Chassis,
Snow Plows and Components
F. Franchise Agreement Update
Councilmember Sundberg inquired whether the discussion regarding franchise fees would be discussed
during a future meeting. Administrator Lerud affirmed.
Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 2 of 9
3. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report on the July 11, 2017,Park Tours
Director Darling reported on the July 11, 2017 park tours. The parks toured included Manor Park, South
Shore Community Park (Skate Park), and Silverwood Park. The Park Commission also went to look at
the Christmas Lake access. There are no ongoing maintenance issues at Manor Park. ,There is an aging
willow tree that has been a focal point of that Park. There was some discussion about adding awindow to
the warming house to allow people to look out over, the parking lot. Currently the South Shore
Community Park is primarily used for open space and a community,garden. There is potential for
redevelopment in that Park. One Park Commissioner thought it may be time to create a master plan for
that Park. There are grants available for adult fitness; that may be a good place for adult fitness stations.
At Silverwood Park there was general discussion about a retaining wall and what will happen when the
slides have to be replaced. The Christmas Lake access was still being used when the Commissioners got
there a little later in the evening.
7. PLANNING
A. Report by Chair Madly on the Jury 18, 2017,Planning Commission Meeting
Planning Commission Chair Maddy reported on matters considered and actions taken during the July 18,
2017,Planning Commission meeting(as detailed in the minutes of that meeting).
B. Zoning'Ordinance Amendment for Accessory Structures; Regulations Applicable to
Shoreline Property; and Definitions
Director Darling noted this is a first in a series of Code amendments to clarify some portions of the City
Zoning Code. This agenda item is regarding amendments to the Zoning Code which pertain to accessory
structures and shoreline property,regulations.
She explained the accessory structure amendments are intended to clarify the City's intent to prohibit
accessory buildings and structures on a residential property until a principal dwelling is constructed. The
proposal is to add Structure to the definition Accessory, Building or Use to clarify that structures not
meeting the definition of building are still regulated and prohibited until there is a principal dwelling. The
amendment would further enhance the City's ability to enforce existing prohibitions.
The proposal would also remove language in the Code that allows a person to connect an accessory
building to a principal structure by a covered walkway as an attempt to consider it part of the principal
structure. There was concern about the unintended consequences of that language. Allowing the covered
walkway to connect two buildings was in conflict with another section of Code which requires homes to
be constructed upon a continuous perimeter foundation.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 3 of 9
With regard to dock regulations, the intent is to clarify that docks are not permitted without there being a
principal dwelling on the lot and that the 10-foot setback applies to all docks. The current Code has some
superfluous language in it related to construction type that would be removed to make the language
clearer. The proposal would change the word occupy to reside because occupy does not exclusively mean
reside. The intent of the Code is to only allow the residents of the property to have a dock.
Adding a definition of Semi-Public was also included in the proposed changes.
She reviewed the changes proposed by staff and the Planning Commission recommended changes. One
was to change the definition of Accessory Building, Structure or Use to list examples of accessory
buildings in one sentence and the examples of accessory structures in another sentence. She listed some
examples of each. Another was to change Subd. 2.d.(2) to read No detached accessory building shall
exceed 15 feet or one story in height, "no detached"was added to clarify that this:section would not apply
to an attached garage. The last change was to exclude docks from the limit of'tbree accessory buildings
allowed on a property.
She noted that the ordinance in front of the Council,inchad'es the Planning Commission's recommended
changes and the Planning Commission recommended approval of the amendments.
Mayor Zerby noted that he appreciated the format Director Darling used to convey the proposed changes
which were displayed on the screen so people watching the video recording of the meeting could see it.
Sundberg moved, Johnson seconded,Approving ORDINANCE NO. 5,42,"An Ordinance Amending
the Shorewood Zoning Code as it Pertains to Accessory Buildings, Structures and Uses and
Regulations Applicable to Shoreline Property for the City of Shorewood."
Mayor Zerby asked Attorney Keane if he agrees with what has been recommended. Keane noted he had
consulted with staff.
Motions passed 510.
Siakel moved, JohnsaB seconded; approving the publication of Ordinance No. 542 by title and
summary. Motion passed 5/tl.(This motion occurred simultaneously with Summary Ordinance 543).
C. Parking Regulations
Director Darling,ekplained while working on code enforcement requests staff determined the City has
nothing prohibiting anyone from parking unattended trailers on streets. Trailers meet the definition of
vehicles under State Statute and based on Shorewood's current Code trailers can be left unattended on the
City's streets for up to 48 hours. That causes concern in some areas of the City because of narrow
roadways. The proposed ordinance Council is being asked to approve would prohibit anyone from
parking a trailer on the street unless it is connected to a towing vehicle and to allow the police to ticket a
standalone trailer.
She said that after the meeting packet was distributed staff met with South Lake Minnetonka Police
Department(SLMPD) Chief Meehan to discuss the proposed amendments and his perspective on hitched
/connected to a towing vehicle. Chief Meehan had suggested using the language regarding hitched found
in State Statute. That language states "...unless hitched to a towing motor vehicle by a device approved by
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 4 of 9
the Commissioner of Public Safety ..."Staff placed a revised draft ordinance at the dais this evening for
Council review.
Siakel moved, Labadie seconded,Approving ORDINANCE NO. 543, "An Ordinance Amending the
Shorewood City Code as it Pertains to Parking for the City of Shorewood."
Mayor Zerby thanked Director Darling for checking with Chief Meehan. He asked how the 48-hour time
period would be tracked noting some cities chalk mark tires. Darling stated communities often chalk tires
and put a date or time on them. Zerby stated that typically the City enforces city code compliance on a
complaint basis. Darling stated that because the violation would be on a public street the police could
ticket it without receiving a complaint.
Motion passed 510.
Director Darling asked that Council to approve the summary publication of this ordinance and the
previous ordinance.
Siakel moved, Johnson seconded, approving the publication of Ordinance No. 543 by title and
summary. Motion passed 510.
8. ENGINEERING/PUBLIC WORKS
A. Accept Plans and SpecificatiouS and Authorize Advertisement for Bids for 2017
Pavement Reclamation Project
Engineer Hornby explained staff is nearly complete with the plans and specifications for the 2017
Pavement Reclamation Project. The Project includes the reclamation of Howards Point Road, Kathleen
Court, Oak Ridge Circle and Summit Avenue. Those roadways were originally planned for a mill and
overlay. The project also includes replacing the culvert between the wetlands and Eureka Road North,
paving the gravel area of Eureka Road North, and the construction of concrete curb and gutters at the
Country Club Road and Lake Linden brivc intersections with Yellowstone Trail. The curb and gutter
work is intended to try and preserve the corner and to try to get drivers to take the corner without rolling
through it at higher speeds. This seems to be relatively effective in other areas where this has been
implemented. The bid opening is scheduled for Thursday, August 31, 2017. The estimated cost is
$809,420. The modified 2017'C pital Improvement Program(CIP) allocated $808,000 for the Project.
Hornby noted the meeting packet contained a resolution that if adopted would approve the plans and
specifications and authorize the advertisement for bids. Staff recommends approval.
Mayor Zerby stated he'did not find any plans in the packet for the tightening of the two intersections.
Engineer Hornby stated that is included in the plans but not in the packet noting there are 50 sheets in the
plan documents. Zerby stated he would like to be aware of those types of changes because there have
been residents who have been surprised by those types of changes in the past. Engineer Hornby explained
the changes consist of putting a standard radius (25 feet) on those curves. That should keep people from
cutting the corner and breaking off the edge of the pavement thereby helping to preserve the bituminous
edge and reduce the amount of maintenance. It should also help encourage people to take the corner
properly and come to a stop before rounding the corner, and traffic calming was one of the objectives of
the traffic committee. Zerby stated concrete would be added where there currently is none. He then stated
for some previous projects residents have been surprised about the location of the curb and constructing
them out of concrete. Hornby explained bituminous could be used for the curb but bituminous curb takes
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 5 of 9
a beating from snow plows and the cost for bituminous would be similar to concrete. He noted that for
approximately the last 10 years he has recommended concrete over bituminous including for a cul-de-sac.
Mayor Zerby noted that he was not questioning the material choice. He expressed his discomfort with
approving plans he has not reviewed. Councilmember Sundberg stated she thought that is a fair comment.
Councilmember Labadie stated she thought it was a fair comment but cautioned against delaying this
process and possibly running the risk of the construction season coming to an end before the work gets
done. She noted she can support keeping the project moving forward. Councilmember Siakel concurred
with Councilmember Labadie's comments. Zerby stated he has a hard time making a decision without
having seen the plans and noted he intends to abstain from the vote.
Administrator Lerud encouraged Council to keep the curb and gutter work in the plans to keep the project
moving forward. He said the Council can always chose not to have that work done. There are clauses that
allow the City to add to or take away from the work.
Councilmember Johnson asked if it would be possible to do curb'and gutter work for other areas not
included in the plans. Engineer Hornby noted it would take more time to prepare an alternate bid option.
From a plan preparation standpoint it would be easier to"pull the units out at the time ofbid;-The contract
allows that.
Mayor Zerby reiterated he was not opposed to curb or concrete but he is uncomfortable not having the
information to see where it would be located. He stated he has been at other sites with residents who
questioned why the curb was located where it was clarifying the residents were not against it. He then
stated if Council has another opportunity to weigh in on the proposed alignment before construction starts
then he can support moving forward with this step in the process.
Sundberg moved, Adopting RESOLUTION NO. 17-067, "A Resolution Approving Plans and
Specifications and Authorizing the Advertisement.for Bids for the 2017 Pavement Reclamation
Project, Howards Point Road, Kathleen Court, Oak Ridge Circle, Summit Avenue, City Project 17-
13."
Councilmember Sundberg stated,for future projects'she would like staff to provide Council with all of the
pertinent information.
Siakel seconded.
Mayor Zerby,stated based on this discussion the plans will be provided when Council is asked to
authorize moving forward with construction.
Motion passed 510.
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Monthly Budget Report
Mayor Zerby noted the meeting packet contains a copy of the June 2017 Monthly Budget Report.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 6 of 9
Administrator Lerud stated there are no surprises with the 2017 Budget year-to-date.
Mayor Zerby stated he thought Interim Finance Director Joe Rigdon has been doing a great job.
Other
Director Brown stated the City received the speed awareness display sign for northbound Country Club
Road that had been sent back to the factory for repair. Unfortunately it does not appear to be working
correctly so staff will send it back again. He then stated staff will report back on the impact the speed
awareness display sign on Mill Street has had in about six months. Mayor Zerby asked that another speed
study be done before snow season in order to allow for the relocation of the sign if need be.
Engineer Hornby provided an update for the 2016 Trunk Watermain Extension Project. He explained the
best information staff had was the contractor was going to restart work on July,20th, but there was a
three-day delay on the contractor's other job. The contractor mobilized the equipment,earlier in the day
and hauled materials to the site. The survey crew staked the project on July 18th. The contractor plans to
work on completing the watermain work on July 25th.-After that the contractor will start on the storm
sewer work.
Mayor Zerby explained he received two emails from residents living near the area that were highly
critical of the project and criticized their elected officials of not following through on the job. Engineer
Hornby had responded to those residents and informed them that the public officials were on top of
things. There are concerns about the delays with the projects He told the residents that the public officials
are working hard to resolve issues and to get the project completed... He visited the site again earlier in the
day and saw that the roadway was unkempt. The Oppidan contractors are still using the site as a private
parking lot. He had hoped that would have change before the project started. Hornby stated some of the
Oppidan contractors have been parking off site away from the project area. Hornby noted he had spoken
with the onsite project manager regarding this issue and stated he will send a reminder to that individual.
Councilmember Siakel asked,Engineer Hornby if he needs additional support. She stated she thought
Hornby was on,toi of the project and was aware of what was happening. She then asked Hornby if he
needs something from Council or Attorney Keane to help get the contractor to get things done faster. She
noted she found it difficult to believe it was just a Hornby issue.
Engineer H6rnby noted that everyone knows it is a private utility delay. He explained that contractually
the utility contractor is not the Lily's contractor but a private utility such as Xcel Energy, Century Link
and Mediacom. The ,private utilities had to relocate their utilities. In the construction contract that is a
delay that falls in the same category as a natural disaster. When the construction contractor cannot do any
work they demobilize and go to the next job. He and the WSB onsite project manager have been pressing
the contractor to give them a date for when they can come back. That date had been elusive. The
contractor had committed to July 20th. Then the contractor said there was a weather created delay with
the project they had been working on. The contractor had planned on demobilizing from that job on July
22nd and mobilizing for the utility work along Chaska Road but that did not happen until earlier in the
day.
Hornby explained the roadway project is being used by the developer's contractor for the Oppidan
project. That contractor has been cleaning the roadway for the traffic going onto and from the site. When
he reminds the contractor they clean the roadway. He will ask the contractor to clean the roadway. He
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 7 of 9
reminded the contractor and asked the WSB onsite project manager to make sure that the barriers at
Highway 7 are removed.
With regard to the Freeman Park south parking lot paving project, Hornby explained the contractor has
been grading the lot over the last few days. The contractor's plan is to pave on July 25th and 26th. The
contractor has been stopping work by 4:30 p.m. each day so they can remove their equipment before
baseball athletics use the fields at 5:00 p.m.
Mayor Zerby stated he was pleased to see fresh striping on the roadways. It is great to have it done earlier
in the summer. He then stated he does not think much has been done with the Traffic Committee's
recommendations for the Country Club Road, Yellowstone Trail and Lake Linden Drive corridor. He
asked when Council will have something to discuss about that. Engineer Hornby explained staff had
solicited quotes for the blinking stop signs and they will cost around$2,000 each. The City will need four
of them for the corridor. Staff plans on including the installation of them in the specifications for the
reclamation project to try and get a better price. The curb and gutter for intersections in the corridor is
included in the spec.
Zerby then stated it was his recollection that there had been discussion about putting up something up
temporarily to change the flow of traffic in order to assess what the impact of a permanent solution would
be. Hornby stated staff and Attorney Keane have to discuss what options there are and then coordinate
anything to be done with property owners in the area. Hornby! stated staff needs to decide what is
considered a full access in order to try and prevent legal action. Zerby encouraged staff to have that
meeting.
Councilmember Sundberg asked Administrator Lerud to ensure those types of items show up in the
tracking report. She stated it would be helpful for Council to receive an updated report monthly.
Councilmember Labadie asked when children would. be allowed to inline skate on the new surface.
Engineer Hornby encouraged people to stay off of the surface until the project is complete. He explained
that `complete' includes having tapered the edges down to match the existing lawns. Labadie asked if
there would be orange cones out there indicating the work is incomplete. Hornby stated that was unlikely,
but there would still�bc equipment out there. Once the equipment is gone people can go on it. He
explained since the pavement is down,there will be about a 4 to 8 inch gap at the edge of the pavement
where top soil will have to be filled in and then seeded. There is existing turf around the edge of the
pavement. He noted there will be two asphalt lifts; the base and the wear course.
Director Darling,stated originally the Starbucks application for near Highway 7 and Vine Hill Road and
the frontage road Was going to be on this evening's agenda. The item was removed from the agenda
because the developer had a family emergency. Staff anticipates it will be on the agenda for the August
14th Council meeting.
Administrator Lerud stated staff is getting close to having a preliminary 2018 General Fund Budget ready
for discussion with Council. Staff continues to work on the Capital Improvement Program (CIP). He
anticipates both the Budget and CIP will be on the August 14th Council work session agenda.
Councilmember Johnson inquired if there is an update on the Tonka Bay initiative to possibly close the
access to Birch Bluff Road and Pleasant Avenue at the Shorewood/Tonka Bay border. Administrator
Lerud stated he thought Tonka Bay was going to work with the engineer to reduce the cost of a traffic
study; basically proceed with a traffic count.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 8 of 9
B. Mayor and City Council
Mayor Zerby explained he attended a July 12, 2017, South Lake Minnetonka Police Department
(SLMPD) Coordinating Committee meeting during which a preliminary 2018 SLMPD operating budget
was presented. For 2018 Shorewood's share of the funding would be 49.52 percent. The preliminary 2018
budget reflects an increase of $57,776 when compared to 2017. One of the largest expenditures is
overtime. The SLMPD is still short one officer; one officer just left the Department. There are building
maintenance issues such as concrete repairs; the cost will be split evenly with the Excelsior Fire District
(EFD). A repair was just made to the elevator.
Zerby stated SLMPD Chief Meehan showed the Committee a body camera the SLMPD was assessing. It
is like a standard microphone that is clipped to an officer's clothing but it has a camera as well. He
clarified the SLMPD has not decided if that is the best camera for the department. Administrator Lerud
noted the SLMPD is required to hold a public hearing to adopt a use policy for the body cameras.
Councilmember Labadie asked that Council be notified of when that public hearing will be held.
Councilmember Sundberg stated in light of the incidents that have happened in the Ciy,of Minneapolis
she asked if the SLMPD has concerns about the use of body cameras.
Mayor Zerby stated Chief Meehan made a presentation to the Rotary Club he belongs to regarding body
cameras. One of the points Chief Meehan made was in today's world most people can take videos with
their cell phones and post them to social media. It is difficult to know,what, if anything, was edited out.
Police think they need to be able to present their view of an incident which may be more comprehensive.
He thought body cameras are needed in today's world; The SLMPD squad cars have cameras which
capture video and audio is captured from the body mics.
Councilmember Sundberg asked if SLMPD officers will be provided with enhanced adequate training
regarding the use of body cameras and not just a continuation of current training. Administrator Lerud
stated Chief Meehan had indicated there are two additional trainings mandated by the Peace Officer
Standards and Training (POST) Board. He thought one is regarding de-escalation and the other was
regarding managing situations inhere mental health was an issue. The training budget line item increased
significantly for 2018.
Councilmember Labadie noted she attended the fundraising dance put on by the Excelsior Firefighters
Relief Association on July 22nd; She said that the food and the polka band were great and that there was
a good turnout.
11. ADJOURN
Siakel moved, Labadie seconded,Adjourning the City Council Regular Meeting of July 24, 2017, at
7:48 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
July 26,2017
Page 9 of 9
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL EXECUTIVE SESSION LARGE CONFERENCE ROOM
MONDAY, JULY 24,2017 Immediately Following Regular
Council Meeting
MINUTES
1. CONVENE CITY COUNCIL EXECUTIVE SESSION
Mayor Zerby called the meeting to order at 7:53 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie,'Siakel and Sundberg; Attorney Keane;
City Administrator Lerud; and Planning Director Darling
Absent: None
2. LITIGATION MATTER
The purpose of the executive session was to discuss,a threatened litigation matter. The session was closed
pursuant to Minn. Stat. 13D.05. Subd. 3. Mayor Zerby; Councilmembers,Johnson, Labadie, Siakel and
Sundberg; Attorney Keane; Administrator Lerud; and P1anng Director Darling were in attendance.
3. ADJOURN
Sundberg moved, Johnson Seconded, Adjourning the City Council Executive Session of July 24,
2017, at 8:06 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman;Recorder
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
® #2C
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Verified Claims
Meeting Date: August 14, 2017
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
63834—63900&ACH 459,233.72
Total Claims $459,233.72
We have also included a payroll summary for the payroll period ending July 24, 2017&August 6,2017.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation/Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Payroll
G/L Distribution Report
User: Mnguyen C!Batch: 00002.07.2017-PR-07-24-2017 City Of
CITY OF SHOREWOOD Shorewood
Account Number Debit Amount Credit Amount Description
FUND 101 General Fund
101-00-1010-0000 0.00 54,431.34 CASH AND INVESTMENTS
101-11-4103-0000 1,716.64 0.00 PART-TIME
101-11-4122-0000 131.31 0.00 FICA CONTRIB-CITY SHARE
101-13-4101-0000 10,133.61 0.00 FULL-TIME REGULAR
101-13-4103-0000 292.15 0.00 PART-TIME
101-13-4121-0000 781.90 0.00 PERA CONTRIB-CITY SHARE
101-13-4122-0000 793.56 0.00 FICA CONTRIB-CITY SHARE
101-13-4131-0000 1,602.92 0.00 EMPLOYEE INSURANCE-CITY
101-13-4151-0000 90.19 0.00 WORKERS COMPENSATION
101-15-4101-0000 1,824.48 0.00 FULL-TIME REGULAR
101-15-4121-0000 136.83 0.00 PERA CONTRIB-CITY SHARE
101-15-4122-0000 137.10 0.00 FICA CONTRIB-CITY SHARE
101-15-4131-0000 156.00 0.00 EMPLOYEE INSURANCE-CITY
101-15-4151-0000 8.40 0.00 WORKERS COMPENSATION
101-18-4101-0000 5,264.40 0.00 FULL-TIME REGULAR
101-18-4121-0000 394.83 0.00 PERA CONTRIB-CITY SHARE
101-18-4122-0000 400.70 0.00 FICA CONTRIB-CITY SHARE
101-18-4131-0000 472.80 0.00 EMPLOYEE INSURANCE-CITY
101-18-4151-0000 35.48 0.00 WORKERS COMPENSATION
101-24-4101-0000 4,310.02 0.00 FULL-TIME REGULAR
101-24-4121-0000 323.26 0.00 PERA CONTRIB-CITY SHARE
101-24-4122-0000 271.80 0.00 FICA CONTRIB-CITY SHARE
101-24-4131-0000 515.00 0.00 EMPLOYEE INSURANCE-CITY
101-24-4151-0000 28.06 0.00 WORKERS COMPENSATION
101-32-4101-0000 11,655.52 0.00 FULL-TIME REGULAR
101-32-4102-0000 483.43 0.00 OVERTIME
101-32-4121-0000 910.43 0.00 PERA CONTRIB-CITY SHARE
101-32-4122-0000 846.51 0.00 FICA CONTRIB-CITY SHARE
101-32-4131-0000 1,899.66 0.00 EMPLOYEE INSURANCE-CITY
101-32-4151-0000 663.68 0.00 WORKERS COMPENSATION
101-52-4101-0000 4,739.24 0.00 FULL-TIME REGULAR
101-52-4121-0000 355.43 0.00 PERA CONTRIB-CITY SHARE
101-52-4122-0000 376.56 0.00 FICA CONTRIB-CITY SHARE
101-52-4131-0000 1,168.25 0.00 EMPLOYEE INSURANCE-CITY
PR-G/L Distribution Report(07/24/2017- 1:18 PM) Page 1
Account Number Debit Amount Credit Amount Description
101-52-4151-0000 228.46 0.00 WORKERS COMPENSATION
101-53-4101-0000 1,065.75 0.00 FULL-TIME REGULAR
101-53-4121-0000 79.94 0.00 PERA CONTRIB-CITY SHARE
101-53-4122-0000 79.86 0.00 FICA CONTRIB-CITY SHARE
101-53-4131-0000 22.28 0.00 EMPLOYEE INSURANCE-CITY
101-53-4151-0000 34.90 0.00 WORKERS COMPENSATION
FUND Total: 54,431.34 54,431.34
FUND 201 Southshore Center
201-00-1010-0000 0.00 1,863.13 CASH AND INVESTMENTS
201-00-4101-0000 985.94 0.00 FULL-TIME REGULAR
201-00-4102-0000 87.36 0.00 OVERTIME
201-00-4103-0000 565.00 0.00 PART-TIME
201-00-4121-0000 73.94 0.00 PERA CONTRIB-CITY SHARE
201-00-4122-0000 113.18 0.00 FICA CONTRIB-CITY SHARE
201-00-4151-0000 37.71 0.00 WORKERS COMPENSATION
FUND Total: 1,863.13 1,863.13
FUND 601 Water Utility
601-00-1010-0000 0.00 5,098.94 CASH AND INVESTMENTS
601-00-4101-0000 3,465.85 0.00 FULL-TIME REGULAR
601-00-4102-0000 227.18 0.00 OVERTIME
601-00-4105-0000 151.45 0.00 WATER PAGER PAY
601-00-4121-0000 288.33 0.00 PERA CONTRIB-CITY SHARE
601-00-4122-0000 274.42 0.00 FICA CONTRIB-CITY SHARE
601-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
601-00-4151-0000 102.92 0.00 WORKERS COMPENSATION
FUND Total: 5,098.94 5,098.94
FUND 611 Sanitary Sewer Utility
611-00-1010-0000 0.00 4,350.95 CASH AND INVESTMENTS
611-00-4101-0000 2,919.32 0.00 FULL-TIME REGULAR
611-00-4102-0000 136.31 0.00 OVERTIME
611-00-4105-0000 151.45 0.00 SEWER PAGER PAY
611-00-4121-0000 240.55 0.00 PERA CONTRIB-CITY SHARE
611-00-4122-0000 234.20 0.00 FICA CONTRIB-CITY SHARE
611-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
611-00-4151-0000 80.33 0.00 WORKERS COMPENSATION
FUND Total: 4,350.95 4,350.95
FUND 621 Recycling Utility
PR-G/L Distribution Report(07/24/2017- 1:18 PM) Page 2
Account Number Debit Amount Credit Amount Description
621-00-1010-0000 0.00 429.54 CASH AND INVESTMENTS
621-00-4101-0000 310.17 0.00 FULL-TIME REGULAR
621-00-4121-0000 23.28 0.00 PERA CONTRIB-CITY SHARE
621-00-4122-0000 22.73 0.00 FICA CONTRIB-CITY SHARE
621-00-4131-0000 71.93 0.00 EMPLOYEE INSURANCE-CITY
621-00-4151-0000 1.43 0.00 WORKERS COMPENSATION
FUND Total: 429.54 429.54
FUND 631 Storm Water Utility
631-00-1010-0000 0.00 1,500.79 CASH AND INVESTMENTS
631-00-4101-0000 1,148.61 0.00 FULL-TIME REGULAR
631-00-4102-0000 90.87 0.00 OVERTIME
631-00-4121-0000 92.97 0.00 PERA CONTRIB-CITY SHARE
631-00-4122-0000 81.48 0.00 FICA CONTRIB-CITY SHARE
631-00-4131-0000 48.02 0.00 EMPLOYEE INSURANCE-CITY
631-00-4151-0000 38.84 0.00 WORKERS COMPENSATION
FUND Total: 1,500.79 1,500.79
FUND 700 Payroll Clearing Fund
700-00-1010-0000 67,674.69 0.00 CASH AND INVESTMENTS
700-00-2170-0000 0.00 33,855.42 GROSS PAYROLL CLEARING
700-00-2171-0000 0.00 6,832.06 HEALTH INSURANCE PAYABLE
700-00-2172-0000 0.00 4,721.29 FEDERAL WITHHOLDING PAYABLE
700-00-2173-0000 0.00 2,034.77 STATE WITHHOLDING PAYABLE
700-00-2174-0000 0.00 7,526.82 FICA/MEDICARE TAX PAYABLE
700-00-2175-0000 0.00 6,909.82 PERA WITHHOLDING PAYABLE
700-00-2176-0000 0.00 1,699.52 DEFERRED COMPENSATION
700-00-2177-0000 0.00 1,350.40 WORKERS COMPENSATION
700-00-2181-0000 0.00 1,098.62 DISABILITY INSURANCE
700-00-2183-0000 0.00 735.77 HEALTH SAVINGS ACCOUNT
700-00-2184-0000 0.00 502.20 DENTAL DELTA
700-00-2185-0000 0.00 408.00 DENTAL-UNION
FUND Total: 67,674.69 67,674.69
Report Total: 135,349.38 135,349.38
PR-G/L Distribution Report(07/24/2017- 1:18 PM) Page 3
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G/L Distribution Report
User: Mnguyen C!Batch: 00001.08.2017-PR-08-07-2017 City Of
CITY OF SHOREWOOD Shorewood
Account Number Debit Amount Credit Amount Description
FUND 101 General Fund
101-00-1010-0000 0.00 54,699.63 CASH AND INVESTMENTS
101-13-4101-0000 9,796.42 0.00 FULL-TIME REGULAR
101-13-4103-0000 401.87 0.00 PART-TIME
101-13-4121-0000 761.97 0.00 PERA CONTRIB-CITY SHARE
101-13-4122-0000 800.71 0.00 FICA CONTRIB-CITY SHARE
101-13-4131-0000 1,602.92 0.00 EMPLOYEE INSURANCE-CITY
101-13-4151-0000 76.92 0.00 WORKERS COMPENSATION
101-15-4101-0000 1,824.50 0.00 FULL-TIME REGULAR
101-15-4121-0000 136.84 0.00 PERA CONTRIB-CITY SHARE
101-15-4122-0000 142.05 0.00 FICA CONTRIB-CITY SHARE
101-15-4131-0000 156.00 0.00 EMPLOYEE INSURANCE-CITY
101-15-4151-0000 11.61 0.00 WORKERS COMPENSATION
101-18-4101-0000 5,332.28 0.00 FULL-TIME REGULAR
101-18-4121-0000 399.92 0.00 PERA CONTRIB-CITY SHARE
101-18-4122-0000 413.96 0.00 FICA CONTRIB-CITY SHARE
101-18-4131-0000 463.50 0.00 EMPLOYEE INSURANCE-CITY
101-18-4151-0000 34.38 0.00 WORKERS COMPENSATION
101-24-4101-0000 4,294.56 0.00 FULL-TIME REGULAR
101-24-4121-0000 322.08 0.00 PERA CONTRIB-CITY SHARE
101-24-4122-0000 278.89 0.00 FICA CONTRIB-CITY SHARE
101-24-4131-0000 515.00 0.00 EMPLOYEE INSURANCE-CITY
101-24-4151-0000 26.69 0.00 WORKERS COMPENSATION
101-32-4101-0000 13,213.59 0.00 FULL-TIME REGULAR
101-32-4102-0000 46.67 0.00 OVERTIME
101-32-4105-0000 614.00 0.00 STREET PAGER PAY
101-32-4121-0000 1,040.59 0.00 PERA CONTRIB-CITY SHARE
101-32-4122-0000 996.21 0.00 FICA CONTRIB-CITY SHARE
101-32-4131-0000 1,899.66 0.00 EMPLOYEE INSURANCE-CITY
101-32-4151-0000 692.81 0.00 WORKERS COMPENSATION
101-33-4101-0000 26.22 0.00 FULL-TIME REGULAR
101-33-4121-0000 1.96 0.00 PERA CONTRIB-CITY SHARE
101-33-4122-0000 1.80 0.00 FICA CONTRIB-CITY SHARE
101-33-4151-0000 0.40 0.00 WORKERS COMPENSATION
101-52-4101-0000 4,954.12 0.00 FULL-TIME REGULAR
PR-G/L Distribution Report(08/07/2017- 12:07 PM) Page 1
Account Number Debit Amount Credit Amount Description
101-52-4121-0000 371.55 0.00 PERA CONTRIB-CITY SHARE
101-52-4122-0000 404.46 0.00 FICA CONTRIB-CITY SHARE
101-52-4131-0000 1,086.61 0.00 EMPLOYEE INSURANCE-CITY
101-52-4151-0000 230.49 0.00 WORKERS COMPENSATION
101-53-4101-0000 1,097.80 0.00 FULL-TIME REGULAR
101-53-4121-0000 82.35 0.00 PERA CONTRIB-CITY SHARE
101-53-4122-0000 85.26 0.00 FICA CONTRIB-CITY SHARE
101-53-4131-0000 22.28 0.00 EMPLOYEE INSURANCE-CITY
101-53-4151-0000 37.73 0.00 WORKERS COMPENSATION
FUND Total: 54,699.63 54,699.63
FUND 201 Southshore Center
201-00-1010-0000 0.00 1,631.63 CASH AND INVESTMENTS
201-00-4101-0000 1,016.10 0.00 FULL-TIME REGULAR
201-00-4102-0000 152.88 0.00 OVERTIME
201-00-4103-0000 252.50 0.00 PART-TIME
201-00-4121-0000 76.21 0.00 PERA CONTRIB-CITY SHARE
201-00-4122-0000 94.64 0.00 FICA CONTRIB-CITY SHARE
201-00-4151-0000 39.30 0.00 WORKERS COMPENSATION
FUND Total: 1,631.63 1,631.63
FUND 601 Water Utility
601-00-1010-0000 0.00 4,075.53 CASH AND INVESTMENTS
601-00-4101-0000 2,658.60 0.00 FULL-TIME REGULAR
601-00-4105-0000 302.90 0.00 WATER PAGER PAY
601-00-4121-0000 222.12 0.00 PERA CONTRIB-CITY SHARE
601-00-4122-0000 220.64 0.00 FICA CONTRIB-CITY SHARE
601-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
601-00-4151-0000 82.48 0.00 WORKERS COMPENSATION
FUND Total: 4,075.53 4,075.53
FUND 611 Sanitary Sewer Utility
611-00-1010-0000 0.00 4,812.14 CASH AND INVESTMENTS
611-00-4101-0000 3,209.40 0.00 FULL-TIME REGULAR
611-00-4102-0000 90.87 0.00 OVERTIME
611-00-4105-0000 302.90 0.00 SEWER PAGER PAY
611-00-4121-0000 270.22 0.00 PERA CONTRIB-CITY SHARE
611-00-4122-0000 264.15 0.00 FICA CONTRIB-CITY SHARE
611-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY
611-00-4151-0000 85.81 0.00 WORKERS COMPENSATION
PR-G/L Distribution Report(08/07/2017- 12:07 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND Total: 4,812.14 4,812.14
FUND 621 Recycling Utility
621-00-1010-0000 0.00 534.61 CASH AND INVESTMENTS
621-00-4101-0000 401.71 0.00 FULL-TIME REGULAR
621-00-4121-0000 30.12 0.00 PERA CONTRIB-CITY SHARE
621-00-4122-0000 28.62 0.00 FICA CONTRIB-CITY SHARE
621-00-4131-0000 71.93 0.00 EMPLOYEE INSURANCE-CITY
621-00-4151-0000 2.23 0.00 WORKERS COMPENSATION
FUND Total: 534.61 534.61
FUND 631 Storm Water Utility
631-00-1010-0000 0.00 509.56 CASH AND INVESTMENTS
631-00-4101-0000 397.63 0.00 FULL-TIME REGULAR
631-00-4121-0000 29.82 0.00 PERA CONTRIB-CITY SHARE
631-00-4122-0000 31.19 0.00 FICA CONTRIB-CITY SHARE
631-00-4131-0000 48.02 0.00 EMPLOYEE INSURANCE-CITY
631-00-4151-0000 2.90 0.00 WORKERS COMPENSATION
FUND Total: 509.56 509.56
FUND 700 Payroll Clearing Fund
700-00-1010-0000 66,263.10 0.00 CASH AND INVESTMENTS
700-00-2170-0000 0.00 33,088.17 GROSS PAYROLL CLEARING
700-00-2171-0000 0.00 6,832.06 HEALTH INSURANCE PAYABLE
700-00-2172-0000 0.00 5,005.56 FEDERAL WITHHOLDING PAYABLE
700-00-2173-0000 0.00 2,145.24 STATE WITHHOLDING PAYABLE
700-00-2174-0000 0.00 7,525.16 FICA/MEDICARE TAX PAYABLE
700-00-2175-0000 0.00 6,992.07 PERA WITHHOLDING PAYABLE
700-00-2176-0000 0.00 1,699.52 DEFERRED COMPENSATION
700-00-2177-0000 0.00 1,323.75 WORKERS COMPENSATION
700-00-2180-0000 0.00 542.20 LIFE INSURANCE
700-00-2182-0000 0.00 373.60 UNION DUES
700-00-2183-0000 0.00 735.77 HEALTH SAVINGS ACCOUNT
FUND Total: 66,263.10 66,263.10
Report Total: 132,526.20 132,526.20
PR-G/L Distribution Report(08/07/2017- 12:07 PM) Page 3
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MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Revised Crescent Beach agreement with Tonka Bay
Meeting Date: August 14, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by: Larry Brown, Public Works Director
Attachments: Revised agreement showing changes
Policy Consideration: Should the City Council approve a revised Crescent Beach maintenance
agreement with the City of Tonka Bay?
Background: In 2016,the Shorewood and Tonka Bay city councils entered into an agreement for the
maintenance of Crescent Beach. I was recently contacted by the Tonka Bay City Administrator and
evidently when the revised contract was being worked on, a prior draft was inadvertently used that
limited the City of Shorewood's commitment to funding half of the lifeguard cost to 2017 and 2018.
Public Works Director Larry Brown said that the two cities have traditionally shared the cost of a
lifeguard 50-50 and it was clear to him that this clause should not have been included.
Since the request was made to reopen the agreement for this correction, I reviewed the remainder of
the agreement and requested that there be a revision in section 2 that requires the City of Tonka Bay to
inform the City of Shorewood of improvements they are planning. I thought it was important, that while
Tonka Bay retains the right to make decisions for improvements up to$5,000, Shorewood should be
contacted prior to such improvements being made. It may seem like a minor change, but I believe it is
important that we be informed of their decision prior to it happening so we have an opportunity to plan
and budget for it.
Financial or Budget Considerations: Continue to share the cost of a lifeguard that the two cities have
historically shared. In 2016 that cost to Shorewood was$3,068.51.
Options: The City Council can take no action on the request or approve the revised contract.
Recommendation/Action Requested: Staff recommends approval of the revised contract.
Next Steps and Timeline: Staff will inform the City of Tonka Bay's staff of the council's decision.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Pagel
AGREEMENT REGARDING THE MAINTENANCE
AND IMPROVEMENT OF CRESCENT BEACH
This Agreement is made and entered into this day of ,2862017,by and
between the city of Tonka Bay,a municipal corporation under the laws of the state of Minnesota,
and the city of Shorewood,a municipal corporation under the laws of the state of Minnesota.
WITNESSETH
WHEREAS,Crescent Beach(the"Beach")is a recreational area located within Tonka
Bay and on the border with Shorewood;and
WHEREAS,the two cities had previously entered into a memorandum of understanding
dated March 5,2007 and July 12,2016,a copy of which is attached hereto as Exhibit A,related
to the maintenance and operation of the Beach;and
WHEREAS,the parties now wish to supersede that prior agreement by entering into this
agreement.
NOW,THEREFORE,in consideration of the foregoing promises,the mutual covenants
contained herein,and the following terms and conditions,the parties hereto agree as follows:"
1. Maintenance. The City of Tonka Bay shall have sole responsibility to maintain the
Beach. This responsibility shall include regular maintenance and upkeep during those
times of year when the Beach is open to the public,as well as annual and other periodic
maintenance. The City of Shorewood shall not be responsible for reimbursing or
otherwise compensating for this ongoing maintenance service.
2. Equipment;Future Improvements. The parties hereto agree to equally apportion costs for
future equipment costs and the cost of improvements which may be necessary for the
upkeep of the Beach. After informing the City of Shorewood of needed equipment and
improvements,tThe City of Tonka Bay shall have sole discretion in determining what
equipment and/or improvements are necessary in the amount up to$5,000. Equipment
and improvements above$5,000 shall be jointly approved by Shorewood and Tonka Bay
City Councils. Upon determining that equipment or improvement is necessary,the City
Administrator for Tonka Bay shall send notice to the City of Shorewood seeking
compensation for such equipment or improvements.
3. Restrooms. The City of Shorewood agrees to compensate the City of Tonka Bay for one-
half of the costs associated with providing restroom facilities at the Beach. Such
reimbursed costs shall include the costs of acquiring as well as servicing and cleaning
such facilities. The City of Tonka Bay shall periodically bill the City of Shorewood as
expressed herein for these costs.
4. Lifeguard. The City of Shorewood agrees to reimburse the City of Tonka Bay for one
half of the costs incurred in employing a life guard in the year-2016 and 2-01-7to serve the
Beach. From rams,,.., i 2018 and^ the City of T^„v°Bay shall be responsible f
^sts of employii4g° lifeguad( to se °the Re;ieh. The City of Tonka Bay shall further
retain the sole discretion to cease lifeguard services at the Beach if,in its sole judgment,
such action is warranted.
5. Compensation. For any compensation contemplated under this Agreement,the City
Administrator for the City of Tonka Bay shall send to the City of Shorewood an itemized
invoice showing all amounts due. Upon receipt of such invoice,the City of Shorewood
shall pay all amounts due within 45 days. The City of Tonka Bay shall send invoices
monthly,unless the Parties agree in writing to an alternative payment schedule.
6. Termination. This Agreement shall remain in force and effect until terminated by the
parties. Either party hereto may terminate the Agreement,without cause,upon 90 days'
written notice to the other. Notice shall be sent to the respective City Hall and be
addressed to the City Administrator.
7. No Joint Powers Agreement Nothing herein shall be construed to create a Joint Powers
agreement between the City of Tonka Bay and the City of Shorewood.
CITY OF TONKA BAY
Gerry De La Vega,Mayor
Lindy Crawford,City Administrator-Clerk
CITY OF SHOREWOOD
Scott Zerby,Mayor
jeaii Sandie Thone,City Clerk
EXHIBIT ,- Comment[LCI]:Add signed copy for July 12,
2016 agreement
MEMORANDUM OF UNDERSTANDING
Crescent Beach Understanding
Between the City of Shorewood and the City of Tonka Bay
1. INSURANCE. Shorewood will arrange the insurance and all liability and expenses will
be equally shared,if any additional expenses are incurred due to a claim,that cost will
also be shared by both Cities.
2. PHONES AND SATELLITES. Shorewood is responsible for scheduling the satellite
unit and the cost is split equally with Tonka Bay.Tonka Hay is responsible for providing
cell phones and the cost is split equally with Shorewood.
3. SPRING CLEAN UP. Shorewood and Tonka Bay will work together on getting the
beach ready for use by installing the equipment and cleaning up the debris.The goal is
that this be done by Memorial Weekend.
4. FALL CLEAN UP. Shorewood and Tonka Bay Public Works staff will work together
to take down equipment.The supplies are stored at the Shorewood Public Works Facility.
5. MAINTENANCE. Shorewood and Tonka Bay will set up a maintenance schedule of
the beach with each City using their own manpower and equipment.Theyy will alternate
the work every two weeks.The city that is"on duty"will handle any problems or
expenses that occur during its two week shift.In the event of a larger issue or Cost,the
other City would become involved in sharing the work and/or expense.
6. IMPROVEMENTS. Both cities shall discuss and determine the needs for
improvements or replacement of beach property and equipment such as parking lot,
grounds,dockage,etc.which need attention due to normal wear and tzar.The expense
and manpower will be equally shared.
7. EQUIPMENT.Both cities are responsible to provide and maintain the dock,lifeguard
chairs,boat and oars,buoys to mark all boundaries,lock box,rake and signs.Expenses
for purchase and/or repair of equipment will be shared by both cities.
S. BEACH USE.Minnetonka Community Education(MCE)will determine the opening
and closing dates of the swimming season at Crescent Reach each year.All scheduling of
public use shall also be handled by MCE.
9. SAFE'T'Y,LAW ENFORCEMENT. Periodic safety inspections and documentation of
such records,as well as incident reports will be maintained by South Lake Minnetonka
Police Department(SLMPD).The ordinances of both cities will be enforced by SLMPD.
NICE wilI supply the beach with first aid kits,back board and rescue tube,and will also
coordinate personnel to lifeguard during scheduled beach hours,
This document has been reviewed and mutually agreed upon by:
J i Sandin,Ad " " ator J�V son.Adm inishalor City of Tonka Bay / wood
Date 5 1 5!C4 Dale 0 F. o,5-.
CITY OF SHOREWOOD COUNCIL CHAMBERS
PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD
TUESDAY, AUGUST 1, 2017 7:00 P.M.
MINUTES
CALL TO ORDER
Chair Maddy called the meeting to order at 7:01 P.M.
ROLL CALL
Present: Chair Maddy; Commissioners Bean, Davis, Riedel and Sylvester; Planning Director
Darling; and, Council Liaison Johnson
Absent: None
APPROVAL OF AGENDA
Davis moved, Riedel seconded, approving the agenda for August 1, 2017, as presented. Motion
passed 5/0.
APPROVAL OF MINUTES
July 18, 2017
Bean moved, Riedel seconded, approving the Planning Commission Meeting Minutes of July 18,
2017, as presented. Motion passed 4/0/1 with Davis abstaining due to her absence at the meeting.
1. PUBLIC HEARINGS
Chair Maddy explained the Planning Commission is comprised of residents of the City of Shorewood
who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council.
The Commission’s role is to help the City Council in determining zoning and planning issues. One of the
Commission’s responsibilities is to hold public hearings and to help develop the factual record for an
application and to make a non-binding recommendation to the City Council. The recommendation is
advisory only.
A. Conditional Use Permit and Lot Width Variance for a Substandard Lot in the
Shoreland District
Applicant: Mark and Karleen Leslie
Location: 28241 Boulder Circle
Chair Maddy opened the Public Hearing at 7:02 P.M. He explained this evening the Planning
Commission is going to consider a conditional use permit (C.U.P.) and lot width variance for the property
located at 28241 Boulder Circle.
Director Darling explained Mark and Karleen Leslie own the property located at 28241 Boulder Circle
just west of the intersection of Boulder Circle and Smithtown Road. The applicants propose to remove the
existing single-family home, attached garage, and accessory building (a play house) and construct a new
home and attached garage on their property. The adjacent properties are all developed with single family
homes.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 1, 2017
Page 2 of 5
The applicants’ property does not conform to the lot area (40,000 square feet) and lot width (120 feet)
requirements of the R-1A/S Single-Family Residential/Shoreland zoning district. The existing home does
not conform to the required shoreland setbacks. The shoreland section of the Zoning Code requires a
C.U.P. for redevelopment of substandard lots that abut the shoreline and are within 70 percent of the
requirements of the zoning district.
With regard to the analysis about substandard lots of record, Darling explained Section 1201.03 Subd.
2.c.(3) of the Shorewood Zoning Code provides criteria for building on a substandard lot of record. The
Code states that a lot is considered to be buildable if it complies with the criteria listed in the ordinance
and discussed in the staff report.
With regard to the analysis about variances, she explained Section 1201.05 Subd. 2.b of the Shorewood
Zoning Code sets forth criteria for the consideration of variance requests. She reviewed how the
applicant’s request conforms to the criteria for variances.
Darling noted staff recommends granting approval of the applicants’ request for a lot-width variance and
a C.U.P.
Kristy Raash, with Alexander Design Group, noted she was present to answer any questions the Planning
Commission may have.
Seeing no one present to comment on the case, Chair Maddy opened and closed the Public Testimony
portion of the Public Hearing at 7:07 P.M.
Commissioner Bean asked if Boulder Circle was platted at the same time as Boulder Bridge. Someone
responded it was before that. Bean stated there may be several nonconforming lots in terms of width in
that immediate area. He questioned what kind of precedent may be set if this application is approved.
Director Darling explained she thought most of the lots may be substandard yet most of them would meet
the 70 percent of the lot area and width requirements. She stated a variance precedent is challenging
because no two circumstances are exactly equal. Bean noted his question was more about general interest
than this particular application.
Bean noted he thought what has been proposed would be an improvement over the current situation.
Commissioner Sylvester concurred.
Bean moved, Sylvester seconded, recommending approval of the lot-width variance and conditional
use permit for Mark and Karleen Leslie, 28241 Boulder Circle. Motion passed 5/0.
Director Darling noted Council will consider this item during its August 28 meeting.
Chair Maddy closed the Public Hearing at 7:10 P.M.
B. Consider Zoning Code Text Amendments Regarding Home Occupation Regulations
and Definitions
Chair Maddy opened the Public Hearing at 7:10 P.M. He explained this evening the Planning
Commission is going to consider Zoning Code text amendments pertaining to home occupation
regulations and definitions.
Director Darling explained the text amendments the Commission is being asked to consider are intended
to clarify the City’s intent to minimize the impact home occupations have on a surrounding
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 1, 2017
Page 3 of 5
neighborhood. Most of the revised language concerns parking and how many people come to a residential
property.
Staff proposes an amendment to the definition of home occupation which adds two definitions; one for
Commercial Trailer and the other for Commercial Vehicle. Both definitions acknowledge that if the
vehicle or trailer is used for a home occupation they are considered commercial and must be stored on the
property in conformance with the rules for home occupation parking.
Staff has proposed clarifying the rules for parking to indicate the property must maintain at least two
parking spaces that meet the required setback. The setback varies from 35 to 50 feet. Also, all of the
superfluous language was removed from the parking rules so that it is clear that all parking for home
occupations shall occur on the existing driveway.
The codes are also written to set an upper limit for the number of people that can come to the property per
day. Under the current code, for professional offices and teaching one person at a time is allowed but
there is no limit on the total number that can come during one day.
Darling noted the requirements now list examples of home occupations that would be prohibited. She
stated she has had problems with pet care/ boarding services in the past but noted there is an example of a
pet boarding business in Shorewood that has had no issues. She suggested the Commission review the
lists and decide if it wants to add to or remove businesses from the lists.
Darling also noted the City did receive a letter regarding the proposed changes to home occupation
regulations.
Seeing no one present to comment on the case, Chair Maddy opened and closed the Public Testimony
portion of the Public Hearing at 7:17 P.M.
In response to a question from Commissioner Riedel, Director Darling explained the permitting process
for a special home occupation follows the same process as a conditional use permit (C.U.P.) except the
approval is not recorded to the property and the permit is not transferable to another person who
purchases the property. Riedel asked if the permit is indefinite in duration. Darling explained the first
special home occupation permit lasts for one year. After that a person can apply for a three-year permit.
The Planning Commission would have to hold a public hearing on the permit application and Council
would then have to approve it.
There was Planning Commission consensus to change in the proposed definitions for commercial trailer
and commercial vehicle “… used for occupation or enterprise that is carried on for profit by the owner,
lessee, or licensee …” to “… used for occupation or enterprise by the owner, lessee, or licensee …”.
Commissioner Sylvester asked why the City has strict limits on the number of commercial trailers or
vehicles that can be stored on a residential property yet has no limit for personal trailers or vehicles.
Director Darling stated she thought it was to reduce the impact of the home occupation on the
neighborhood; it would help keep the properties looking like residential properties and not commercial
properties.
Commissioner Davis stated this topic has been discussed a few times by previous Commissions. She
thought it prudent to make the language as specific as possible. She cited the example of a landscaping
business and equipment being stored on a residential property.
After discussion the Commission did not recommend any changes to the proposed additions and
clarifications under Subd. 12.d.(1) General Provisions.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 1, 2017
Page 4 of 5
After discussion there was Commission consensus, in Subd. 12.d.(2)(c) change “… no more than one
pupil at a time …” to “… no more than one client/pupil at a time …”.
After discussion there was Commission consensus, in Subd. 12.(d).(3)(d)(ii) change “… no more than
one day per week, unless further limited by the City Council …” to “… no more than one day per week,
unless approved otherwise by the City Council …”.
After discussion there was Commission consensus, in Subd. 12.d.(4)(a) to change “… Auto repair,
whether for consideration or not …” to ”… Auto repair …” and to also address it under residential
regulations.
There was also consensus to remove proposed Subd. 12.d.(4)(b) limiting the number of clients/pupils and
number of occurrences because it is redundant to other language in Subd. 12.d.(2) and Subd. 12.d.(3).
There was also consensus to remove Subd. 12.d.(4)(c) regarding pet car/boarding facilities and to include
that in the animal ordinance.
There was no objection to adding the word special before home occupation permit in Subd. 12.f.
Inspection.
Commissioner Riedel stated with regard to the letter written to the City regarding home occupations he
asked Director Darling to comment on what the individual objected to. In the letter it states they thought
they had been the subject of a witch hunt and that they think the amendments are specifically directed at
them. Darling stated she thought the proposed amendments are more general than that and noted the City
has received quite a few complaints about parking for that person’s home occupation. That occupation is
a cleaning service. Chair Maddy stated based on his experience there are a lot of landscapers and
mechanics that do worse than a cleaning service. Maddy noted he does not think the amendments are
directed at any one person. Commissioner Davis asked if the business owner has a number of vehicles.
Darling confirmed that. Davis asked if the proposed language regarding vehicles would address that.
Darling stated there is a limit to the number of commercial vehicles that could be parked on the property
for a limited home occupation. She stated language could be added under special home occupations if the
Commission thought it would be okay for Council to add more under certain circumstances. Maddy stated
he did not think the limit needs to be increased in a residential area. Commissioners Bean and Davis
concurred with Maddy’s comment.
Commissioner Sylvester stated when Council considers the proposed amendments she asked if the
resident who wrote the letter would have an opportunity to bring their concerns up before Council.
Director Darling confirmed that and noted it would be a public meeting.
Chair Maddy stated if the Commission recommends approval of the proposed amendments subject to the
changes it proposed he asked when the amendments would be considered by Council. Director Darling
stated on August 14.
Bean moved, Sylvester seconded, recommending approval of the proposed ordinance amending the
Zoning Code as it pertains to home occupation regulations in Subd. 1201.02 and 1201.03 Subd.12
subject to the following changes: 1)in the proposed definitions for commercial trailer and
commercial vehicle change “… used for occupation or enterprise that is carried on for profit by the
owner, lessee, or licensee …” to “… used for occupation or enterprise by the owner, lessee, or
licensee …”; 2) in Subd. 12.d.(2)(c) change “… no more than one pupil at a time …” to “… no more
than one client/pupil at a time …”; 3) in Subd. 12.(d).(3)(d)(ii) change “… no more than one day per
week, unless further limited by the City Council …” to “… no more than one day per week, unless
approved otherwise by the City Council …”; 4) in Subd. 12.d.(4)(a) change “…
Auto repair, whether
” to ”… repair …” and to also address it under residential
for consideration or not, …Auto
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
August 1, 2017
Page 5 of 5
regulations; 5) remove Subd. 12.d.(4)(b) in its entirety; and, 5) remove Subd. 12.d.(4)(c) in its
entirety and include the language in the animal ordinance. Motion passed 5/0.
Chair Maddy closed the Public Hearing at 7:59 P.M.
2. MATTERS FROM THE FLOOR
3. REPORTS
• Liaison to Council
Council Liaison Johnson stated Council’s consideration of the Starbuck’s proposal was delayed on July
24 because the developer had a family emergency. He reported on Council’s discussion during its July 10
nd
meeting about the setback variance request for Court and Susan Queen, 27180 West 62 Street (as
detailed in the minutes of that meeting). Council ultimately granted the additional six feet of variance for
the portico as opposed to the four feet recommended by the Planning Commission.
Chair Maddy stated during the July 24 Council meeting he was asked what the definition of a wharf was.
The dictionary states a wharf is a solid dock that is either parallel or at an angle to a shipping way where a
boat can pull alongside of and either load or unload.
• Other – Update on Projects Approved
• SLUC
Chair Maddy noted he is going to attend the next Sensible Land Use Coalition session scheduled for
August 30. Director Darling stated it is titled Baby Boomers versus Millennials: Who will impact the
future of development? Commissioner Davis stated she would also like to attend it. Maddy stated he
thought that will impact Shorewood greatly over the next 30 years.
• Draft Next Meeting Agenda
Director Darling stated there are more Zoning Code amendments slated for the September 19, 2017,
Planning Commission meeting.
4. ADJOURNMENT
Riedel moved, Davis seconded, adjourning the Planning Commission Meeting of August 1, 2017, at
8:06 P.M. Motion passed 5/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Marie Darling
From: Marie Darling
Sent: Tuesday, August 1, 2017 9:26 AM
To: 'Tracey @ccrpllc.com'
Cc: Sandie Thone; Greg Lerud
Subject: RE: Planning Commission Agenda
Thank you for your comments. I will distribute this email to the Planning Commissioners for tonight's meeting so they
may take your concerns into consideration.
The public hearing at the Planning Commission meeting was advertised for this evening and the hearing must be
opened. However, the Planning Commission makes recommendations on the proposed amendments, not the final
decision. Their recommendation will be forwarded to the City Council. The Council's review is tentatively scheduled for
August 14.
/lQll& L/Q1G&Aff
Planning Director
952 - 960 -7912
mdarling0ci. shore wood. mn. us
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
MN Data Practices Notification: Pursuant to MN Data Practices Chapter 13 all government data including email
communications is presumed to be public unless there is a specific state statute, federal law, or temporary classification
that classifies it otherwise.
C `IN 011
SHORE WOOD
www.ci.shorewood.mn.us
From: Tracey Peebles [mailto:TraceyC&ccrpllc.com]
Sent: Monday, July 31, 2017 4:45 PM
To: Sandie Thone
Subject: Re: Planning Commission Agenda
Hi Sandie,
Thank you for sending the details of the upcoming public hearing. This is very helpful and exactly what we needed.
It is extremely unfortunate that the agenda of a public meeting is released so close to the date of the public hearing. It's
even more unfortunate that the details of each agenda item are released with only 3 days to review prior to the
hearing. We are traveling this week on a family vacation and will not be able to attend the public hearing tomorrow
evening. We ask that the matter of zoning code changes to the Home Occupation code be postponed or left open in
order for us to respond in person.
This is starting to feel like a witch hunt and it is our suspicion the amendment to the Home Occupation zoning code is a
direct result of our neighbor being a very squeaky wheel over the last 14 months. I do not argue that the number of
complaints the city has received regrading parking related to a home occupation has increased but I would bet the
number of complainers is extremely small. Our neighbor has been using the city as a venue for harassing us for the last
14 months. It has been disappointing to us that the extensive communication regarding these home occupation
complaints have been one sided, with the city only communicating with us via violation notices. We have reached the
point that we now feel the city is contributing to this harassing behavior by allowing a squeaky wheel to waste the city's
resources chasing around false leads (we have yet to be found in violation, but have been served a number of erroneous
notices), and now to dictate code changes.
My husband has lived in Shorewood his entire life and has not had issues like this until we moved into our home last
year. We also feel these code changes will unnecessarily add to the gentrification of our city by limiting the types of
people that would choose to reside here, not a benefit to MOST of the residents. There are a number of items in the
proposed changes that we would like an opportunity to respond to prior to them being adopted into code. We wish to
personally meet with the appropriate parties, please let us know how to proceed in citing our many concerns.
Sincerely,
Tracey Peebles
Director of Property Management
City Center Real Estate Services
Phone: 612 - 408 -1825
Email: tracev @ccrpllc.com
Please consider the environment before printing this email
#9A
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
..........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Title/Subject: Porposed 2018 SLMPD budget
Meeting Date: August 14, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by:
Attachments: Proposed 2018 South Lake Minnetonka budget and debt service payment
Policy Consideration: Should the City of Shorewood approve the 2018 SLMPD budget?
Background: The 2018 SLMPD operating budget is proposed to increase by 4.8%, or from $2,590,833 to
$2,718,206. The City of Shorewood's share is proposed to increase by the same percentage or$57,083
from 2017 to 2018. The allocation formula takes into account factors such as population, property
value, and calls for service. The City's share of the debt services is proposed to decrease$1,203 from
2017 to 2018, which lowers the annual debt service to $212,797. The overall increase to Shorewood for
2018 is 4%.
Financial or Budget Considerations: These numbers have been incorporated into the city's budget
planning process and is at a level that is acceptable to staff.
Options: Chief Meehan will be at the meeting on August 14, but if Council members have any
questions, or need additional information you are encouraged to contact the Chief, or city staff prior to
the meeting so the information can be provided at the meeting.
Recommendation/Action Requested: Staff recommends that the City Council approve the 2018
SLMPD budget as presented.
Next Steps and Timeline: City Staff will continue discussions about the entire 2018 budget through the
final budget approval in December.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Pagel
�OLIC SOUTH LAKE MINNETONKA POLICE DEPARTMENT Mike Meehan
,[�ur[n.nk a Serving Excelsior, Greenwood, Shorewood and Tonlra Bay Chief of Police
,. y.1101111�Y
pc� 24150 Smithtown Road Office (952)474-3261
Shorewood, Minnesota 55331 Fax (952) 474-4477
MEIY1ORANDYTM
TO: Kristi Luger, Excelsior City Manager
Dana Young, Deephaven City Administrator Representing City of Greenwood
Greg Lerud, Shorewood City Administrator
Lindy Crawford,Tonka Bay City Administrator
FROM: Mike Meehan, Chief of Police
BA'L'L?,: July 21, 2017
RE: 2018 Operating Budget
Coordinating Committee Recommendation
As you are aware,the Coordinating Committee for the South Lake Minnetonka Police Department
(SLMPD)passed, by a unanimous vote, a recommended operating budget for 2018. This took
place at their quarterly meeting held on July 12,2017.
The recommended operating budget has been attached for your convenience. OveraIl.the budget
increased by 4.9 % over the 2017 operating budget. The majority of this increase is due to
wages and benefits.
In 2017, the funding formula was reset per the arbitration agreement of 2006. This was the
second time the funding formula reset since the arbitration decision. The funding formula
resets every five years with the current distribuation rates in effect from 2017 through 2021,
The Coordinating Committee continues to discuss the best funding formula options for all four
communities.
The recommended budget now goes to your respective city councils for consideration prior to the
September 1 st deadline. Approval of all four member cities is required to avoid the budget being
determined by the default provision in the Joint Powers Agreement.
Cc: Coordinating Committee Members
2018 OPERATING BUDGET
OLIC
so II LA,K�
iNNETONZ
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COORDINATING COMMITTEE
RECOMMENDATION
Wednesday - July 12, 2017
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2078 OPERATING BUDGET
Projected Expenses
COORDINATING COMMITTEE RECOMMENDATION
Wednesday - July 12, 2017
ITEM CATEGORY AMOUNT
50100 Salaries - Full-Time $1,497,400
50200 Salaries - General Overtime $36,000
50230 Salaries - Reimbursed Overtime $54,500
50300 Salaries - Part-Time $58,900
50500 Social Security & Medicare $35,000
50600 PERA Pensions $244,556
50700 Insurance Benefits $290,400
51000 Contracted Services $26,000
52100 Equipment leases $54,500
52200 Repairs & Maintenance $56,350
52300 Utilities $66,200
52400 Janitorial & Cleaning $10,500
52500 Printing & Publishing $2,500
52800 Care of Persons $0
53000 Supplies $69,200
54000 Uniforms & Gear $15,000
54500 Training & Development $30,000
56000 Insurance $82,000
56100 Subscriptions & Memberships $2,700
57000 Special Projects $14,500
58000 Capital Outlay $72,000
59000 Undesignated Allocation $0
TOTAL PROJECTED EXPENSES $2,718,206
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2018 OPERATING BUDGET
Projected Revenues
COORDINATING COMMITTEE RECOMMENDATION
Wednesday - July 12, 2017
ITEM CATEGORY AMOUNT
40110 Court Overtime $6,000
40120 Excelsior Park and Dock Patrol $22,000
42100 State Police Officer Aid $105,000
42200 State Training Reimbursement $13,500
43100 Minnetonka School District $7,000
43200 Administrative Requests $5,000
43400 Special Policing Details $30,000
44000 Investment Income $4,000
46400 Forfeitures $1,000
46500 Grant Reimbursements $30,000
46600 Other Reimbursements $1,500
TOTAL PROJECTED REVENUES $225,000
Expenses in Excess of Revenues $2,493,206
PROJECTED COST TO MEMBER CITIES $2,493,206
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2018 OPERATING BUDGET
COORDINATING COMMITTEE RECOMMENDATION
Wednesday - July 12, 2017
Projected Contributions from Member Cities - Year
2018 Reallocation Formula (2017-2021)
MEMBER CITY TOTAL AMOUNT % SHARE $ SHARE $INCREASE
OVER 2017
Excelsior $2,493,206 26.9319% $671,467 $31,423
Greenwood $2,493,206 7.6689% $191,201 $8,947
Shorewood $2,493,206 49.5199% $1,234,633 $57,776
Tonka Bay $2,493,206 15.8794% $395,905 $18,527
2018 Total Contributions from Member Cities $2,493,206
2017 Total Contributions from Member Cities $2,377,833
The funding formula used to determine each member city's
percentage contribution toward the operating budget is based on an
arbitration ruling in 2006. Every five years the funding formula is
subject to an automatic adjustment based on the criteria set forth in
this ruling. The 2017 operating budget was the second time since
the ruling took effect that the funding formula was subject to
adjustment. Barring an amendment to the .IPA, the reset funding
formula is not subject to change again until 2022.
Dollar Increase Over 2017 $115,373
Percentage Increase Over 2017 4.9%
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2018 OPERATING BUDGET
COORDINATING COMMITTEE RECOMMENDATION
Wednesday - July 12, 2017
POLIO
!(WNF ON
A a.r ��
o aahe"'wl9_ o
00
oe s�
Proposed Contributions from Member Cities
Reallocation Formula (2017-2029)
Total Amount - $2,493,206
49.5199%
$1,200,000
$1,000,000
$800,000 -- -- ---- - - _
26.9319%
$600,000 _
15.8794%
$400,000
7.6689%
$200,000 -
$671,467 $191,201 $1,234,633 $395,905
Excelsior Greenwood Shorewood Tonka Bay
SOUTH LAKE MINNETONKA POLICE DEPARTMENT
2018 OPERATING BUDGET
COORDINATING COMMITTEE RECOMMENDATION
Wednesday - July 12, 2017
PENDING TRANSFERS TO SPECIAL FUNDS
Line Operating Budget Expenses Transfer
Assigned Funds
Item Category Sub-Category Amount
Communications
52100 Equipment Leases $41,800 Technology
Records Management
52200 Repairs & Maintenance Building Maintenance $1,200 Firearms Range
56000 Insurance N/A $83,100 Insurance
57000 Special Projects Reserve Unit $0 Reserve Officer
58000 Capital Outlay Vehicle $70,000 Vehicle
58000 Capital Outlay Equipment $2,000 Equipment
Total $198,100
Prepared by Chief Mike Meehan -July 2017
July 12,2017 South Lake Minnetonka Police Department
2018 Proposed Budget
2018 Budget 2017 Budget Variable %
Income
40101 - Excelsior $ 671,467.00 $ 640,394.00 4.9%
40102 - Greenwood $ 191,201.00 $ 182,354.00 4.9%
40103 - Shorewood $ 1,234,633.00 $ 1,177,500.00 4.9%
40104 - Tonka Bay $ 395,905.00 $ 377,585.00 4.9%
40110 - Court Overtime $ 6,000.00 $ 6,000.00 0.0%
40120 - Excelsior Park and Dock Patrol $ 22,000.00 $ 22,000.00 0.0%
42100 - State Police Officer Aid $ 105,000.00 $ 105,000.00 0.0%
42200 - State Training Reimbursement $ 13,500.00 $ 4,500.00 200.0%
43100 ° Minnetonka School District $ 7,000.00 $ 7,000.00 0.0%
43200 - Administrative Requests $ 5,000.00 $ 5,000.00 0.0%
43400 - Special Policing Details $ 30,000.00 $ 27,000.00 11.1%
44000 - Investment Income $ 4,000.00 $ 4,000.00 0.0%
46400 - Forfeitures $ 1,000.00 $ 1,000.00 0.0%
46500 - Grant Reimbursements $ 30,000.00 $ 30,000.00 0.0%
46600 - Other Reimbursements $ 1,500.00 $ 1,500.00 0.0%
Total Income $ 2,718,206.00 $ 2,590,833.00 4.9%
Expense
50100 - Full-Time Salaries $ 1,497,400.00 $ 1,426,133.00 5.0%
50200 - General Overtime $ 36,000.00 $ 36,000.00 0.0%
50230 - Reimbursed Overtime $ 54,500.00 $ 48,500.00 12.4%
50300 - Part-Time Salaries $ 58,900.00 $ 57,500.00 2.4%
50500 - Social Security & Medicare $ 35,000.00 $ 35,000.00 0.0%
50600 - PERA Pensions $ 244,556.00 $ 232,900.00 5.0%
50700 - Insurance Benefits $ 290,400.00 $ 273,400.00 6.2%
51000 - Contracted Services $ 26,000.00 $ 27,000.00 -3.7%
52100 - Equipment Leases $ 54,500.00 $ 49,000.00 11.2%
52200 - Repairs and Maintenance $ 56,350.00 $ 56,100.00 0.5%
52300 - Utilities $ 66,200.00 $ 66,200.00 0.0%
52400 - Janitorial & Cleaning $ 10,500.00 $ 10,500.00 0.0%
52500 - Printing & Publishing $ 2,500.00 $ 2,500.00 0.0%
53000 - Supplies $ 69,200.00 $ 68,250.00 1.4%
54000 - Uniforms & Gear $ 15,000.00 $ 14,800.00 1.4%
54500 - Training & Conferences $ 30,000.00 $ 20,000.00 50.0%
56000 - Insurance $ 82,000.00 $ 83,100.00 -1.3%
56100 - Subscriptions & Memberships $ 2,700.00 $ 3,000.00 -10.0%
57000 - Special Projects $ 14,500.00 $ 8,950.00 62.0%
58000 • Capital Outlay $ 72,000.00 $ 72,000.00 0.0%
59000 - Undesignated Allocation $ - $ - 100.0%
Total Expense $ 2,718,206.00 $ 2,590,833.00 4.9%
Page 1 of 1
SOt ITH LAKE, MINNETONKA POLICE DEPARTMENT
PUBLIC SAFETY FACILrry -,, POLICE F�IOR,TION
2018 DEBT SERVICE AMOUNTS
Aniount Due to the Stiorewood Economic Develoj)rnent Authority (E-()A) - $401,500
Member City Tax Capacity Percentage Share of Cost
Excelsior $5,563:,659 16.7649% $67,311
Greenwood $3,804,611 11.4644% $46,030
Shorewood $17,588,896 63.0004% $212,797
Tonka Bay $6,229,139 181702% $75,362
TOTAL $33,186,306 100.0000% $401,600
NOTATIONS
(1) 2017 Tax Capacity Figures- Hennepin County Assessor's Office (Data Run:July 10th, 2017)
(2) Percentages Rounded Based Upon Tax Capacity (Ad Valorem) Formula
(3) Total Debt Service Costs Validated with the Shorewood EDA (Includes Anticipated Fiscal Agent Fees)
Facility Debt Obligation Independent of the SLMPD Operating Budget
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