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09-11-17 CC Reg Mtg Agenda
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, SEPTEMBER 11,2017 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby Johnson Labadie Siakel Sundberg B. Review Agenda Attachments 2. CONSENT AGENDA—Motion to approve items on the Consent Agenda& Adopt Resolutions Therein: A. City Council Work Session Minutes of August 28, 2017 Minutes B. City Council Regular Meeting Minutes of August 28, 2017 Minutes C. Approval of the Verified Claims List Claims List D. Call Special Joint Meeting with Planning Commission City Administrator Memo For Sept. 26 to Discuss Comprehensive Plan E. Setting Truth-in-taxation Hearing Date and Time City Administrator Memo Resolution F. Cell Phone Usage Policy Update City Administrator Memo G. Approve a Professional Services Agreement for the Street CIP Planning Engineer Memo H. Adopt Resolution Ordering Preparation of Feasibility Report Engineer Memo —Riviera Lane, Shorewood Lane, Mann Lane, and Resolution Maple Street Improvement Project 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING A. Vacate Drainage and Utility Easements Planning Director Memo Applicants: Thomas and Julie Dahlberg Location: 25270 Smithtown Road and 5683 Harding Lane CITY COUNCIL REGULAR MEETING AGENDA—September 11,2017 Page 2 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING A. Amendment to MCC Development Agreement Planning Staff Memo Resolution B. C.U.P. for Coffee Shop with Drive-Thru Service and Outdoor Seating Request for Continuance Applicant: Dave Watson Location: 19245 and 19285 State Highway 7 8. ENGINEERING/PUBLIC WORKS A. MS4 Stormwater Report—Paul Johnson(WSB) B. Accept Bids and Award Contract for 2017 Pavement Reclamation Project, Engineer Memo Howards Point Road, Kathleen Court, Oak Ridge Circle, Summit Avenue, Resolution City Project 17-13 9. GENERAL/NEW BUSINESS A. Approve the 2018 preliminary budget and levy City Administrator Memo Resolution 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. City Administrator—Gravel street paving A. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION COUNCIL CHAMBERS MONDAY,AUGUST 28,2017 5:30 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 5:31 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sandberg (arrived at 5:34); Administrator Lerud; Planning Director Darling; Director of'Public Works Brown; Engineer Hornby; and, Engineer Fauske Absent: None B. Review Agenda Labadie moved, Siakel seconded, approving the agenda as presented.Motion passed 4/0. 2. 2018 GENERAL FUND BUDGET Administrator Lerud explained,nothing has changed in the draft 2018 General Fund Budget since Council briefly discussed it during its August 14 work session. The overall levy reflects a 2.9% increase over the 2017 levy. Interim Finance Director Ridon will prepare an analysis on the impact of that increase on the 2018 tax rate once the City,receives next year's property valuations from Hennepin County. During the August 14 work session Council asked what the total cost of the proposed new Public Works light utility operator would be.. Rigdon estimated it to be$77;964: Councilmember Labadie stated she thought the information provided to Council was very thorough. Council walked through the proposed budget by line item and the following clarifications were made. • The 2233,3%increase in line item Revenues/Charges for Services/Park Fees &Rentals appears to be the result of two line items for the same thing having been combined into one and the other being eliminated That resulted in that large percentage increase but the dollar amount increase is not very much. • It was noted the Revenues/Miscellaneous/Cellular Antenna Revenue line item budget for 2018 is less than the actual for 2016. The 2017 and 2018 budgeted amounts are the same. • The total budgeted revenue increase when compared to the 2017 budget is 3.0% (or $173,008). Of that$150,249 (or 2.9)is the increase in the tax levy. • Line item Expenditures/Council/Other Services and Charges/Rentals actual amounts have been $0.00 for 2015 and 2016 and the budget for 2017 and 2018 is also $0.00. It was noted that line item could be removed. The same things apply to Expenditures/Council/Other Services and Charges/Printing and Publishing. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 28,2017 Page 2 of 5 • The Expenditures/Council/Supplies year-to-date (YTD) actual amount is $8,731 which is over $6,000 more than 2015 and 2016 actuals. • It was noted Election expenditures were separated out from Administrative expenditures. • The Elections/Other Services and Charges/Print and Publishing line item budget is $2,500. It is for printing and publishing election ballots. • The budget for Finance/Other Charges and Services/Contractual Services reflects a significant increase when compared to 2017 because of the cost for contract services for the Interim Finance Director. That basically offsets the reduction in Finance/Personnel Services/Full-Time Regular. • The approximate 95.5% decrease in Planning/Other Charges and Services/Contractual Services is a result of the Comprehensive Plan update should be done and the services no longer needed. • It was noted that for the General Fund legal expenditures are not charged back to specific departments in 2018. • The budget for police reflects the 2018 South Lake Minnetonka Police Department Budget Council approved during its August 14 meeting. • The Police/Capital Outlay/Building and Structures .line item reflects a small decrease due to the bond refunding done late 2016. • The budget for fire services reflects the proposed 2018 Excelsior Fire District Budget that Council will consider for approval during its regular meeting,immediately following this work session. The proposed budget is $625,953. • The total annual cost for the new Public Works light utility operator is estimated it to be $77,964. Of that 90% is included in the Public Works budget and,the remaining 10% in Snow and Ice Removal. • In Public Works/Supplies/Road Maintenance Materials were separated out from General Supplies a few years ago. • Public Works/Other Charges and Services/Drug Testing expense is for drug testing mandated by federal law. That must be done by an independent lab and medical doctor. • Public Works/Other Charges,and Services/Contractual Services increased significantly mostly due to the cost for the tree service program. • Other Financing/Transfers Out includes transfers of. $70,000 for Southshore Center operations; $93,895 for the City Mall debt service; $920,000 for street and public works equipment; and $42,0043 for parks. 3. CAPITAL IMPROVEMEN :PROGRAM Administrator, Lerud explained that during the August 14, 2017, work session there was lengthy discussion primarily about the street maintenance schedule and the Street Reconstruction Capital Improvement Program (CIP). During that meeting Council directed staff to merge stormwater management improvement priorities with street improvement priorities when possible. The Street Reconstruction CIP is similar to what Council had adopted in the past with the exception that mill and overlay projects were changed to reclamation and the reconstruction of Riviera Lane and Shorewood Lane had been moved from 2017 to 2018. There was one significant change in the Street Reconstruction CIP schedule. The reconstruction of Strawberry Lane and West 62"d Street are not included in the schedule through 2021. That work was moved out because a trail was to be constructed along Strawberry Lane in conjunction with the reconstruction. The plan is to fund the trail with tax abatement bonds repaid from the Minnetonka Country Club (MCC) development. Lerud said that it is his recommendation to wait on issuing any bonds where the city is planning on repaying them with tax abatement proceeds from the MCC project. He said if the development fails to occur, the repayment of those bonds falls back on the rest of the CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 28,2017 Page 3 of 5 property in the City. Staff believes it is prudent to push out the trail construction, including the reconstruction of the roadways, until there is a more firm schedule for the MCC development. The Equipment Replacement CIP was adjusted to reflect estimated inflation. The Equipment Replacement Fund is adequately funded provided future planned transfers into the Fund are made. The Park Improvements CIP is adequately funded in 2017. There is also adequate funding for the remaining Badger Park improvements (Phase 3), the Cathcart Park tennis court resurfacing, and the Silverwood Park half-court resurfacing all scheduled for 2018. Staff now has an estimate ($80,000) for the replacement of the retaining wall in Silverwood Park scheduled for 2023; The tennis courts in Badger Park are scheduled for reconstruction in 2019 and the new estimate is $325,000(the CIP has $200,000). The new estimate is based on the same size court just bid in the City of IYlmnnetrista. Councilmember Siakel stated a lot of the improvements in Badger Park were supposed to be paid for out of park dedications fees from the MCC development. As more of those fees arc collected she asked if some of those fees would be put into the General Fund to offset the'funds that had been transferred out of the General Fund into the Park Capital Maintenance Fund to pay for improvements. Administrator Lerud explained that in 2017 there have been $291,127 in Mattamy park dedication fees put into the Park Capital Maintenance Fund. Those were for the last phase, minus 16 lots, of the MCC project. Earlier in the year Council approved transferring $200,606 in excess General Fund reserves into the Park Fund. The balance in the Park Fund at the end of 2017 is estimated to be $377,140. The only revenue estimated for 2018 is the $42,000 trans&tfrom the General Fund, The $20,000 in grant funds is slated for Badger Park playground equipment. Councilmember Siakel noted the actual and planned park improvement expenditures for 2016—2018 total more than $1.8 million. She highlighted the some of the park improvements that either have been or will be paid for with those funds. For example, Badger Park improvements include a lacrosse field,parking lot improvements, improvements near the Southshore Center,and reconstruction of the tennis courts. She stated she thought it prudent for Council to reinforce to,the Park Commission the significant amount of money the City has spent or will spend on park improvements over that three-year period. Administrator Lerud noted the balance in the Park Fund at the end of 2018 is estimated to be $56,412. Lerud explained staff has drafted a CIP for the Southshore Center(SSC). It was to a large extent based on the long-term capital maintenance plan for the Center prepared by Building Official Pazandak a year or two ago. A few items have been added since that was created. The goal is to do some of the critical items yet in 2017 and then level out the expenses for the maintenance improvements as best as possible. The CIP indicates all of the improvements should be done in 2024. He noted that in 2016 Council approved the expenditure of$43"000 in 2017 and $41,000 in 2018 for capital improvements to the SSC. Earlier this year it also allocated $90,000 in excess General Fund reserves toward those improvements. All of the 2017 —2019 improvements are fully funded assuming a levy of$29,750 in 2019. In 2020 there will be a minor deficit. In response to a comment from Mayor Zerby, Administrator Lerud clarified the City does not have to go out for bids for replacing the roof on the SSC because the estimated cost is less than $50,000. Administrator Lerud noted that he had provided Council with a copy of an informational document showing what franchise fees Xcel Energy collects for cities in the metropolitan area and clarified that 97% of the connections in Shorewood are residential. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 28,2017 Page 4 of 5 Councilmember Johnson stated he thought a $4 fee might be too high for Shorewood. Administrator Lerud said the Council can set whatever fee it would like, but noted the money for roadway improvements has to come from somewhere. He stated franchise fees provide a way for the City would to capture funds from roadway infrastructure users who do not otherwise pay through property taxes. Councilmember Sundberg noted the City has not collected a franchise fee through Xcel Energy since 2007 and that she would support a$4 fee. Councilmember Johnson stated he could support a $4 fee provided there is open communication about it. Administrator Lerud noted the City would have to hold a public hearing on a franchise fee. Johnson stated he would like communication in addition to a hearing. Lerud stated there would be something about the amount and what it would be used for published in the City newsletter, placed on the City website and published in the official newspaper for the City. Administrator Lerud explained staff's intent is to have Council adopt the preliminary 2018 General Fund Operating Budget and set the maximum tax levy increase during its September 11, 2017, meeting. After that staff will ask Council to approve a professional services,agreement to do the coring of roadways. Mayor Zerby stated that sometimes Council has set the maximum tax levy a little high to cover any unexpected expenditures that may be identified prior to setting the final levy increase. Other Councilmember Siakel stated if Council decides to go through an abatement process for the MCC development she recommended having a discussion about how the abatement proceeds would be utilized. She stated she thought some ,of the funds should be used to improve the traffic flow near the MCC development and some for the proposed Strawberry Lane trail segment. Siakel asked why the new trail along.Country Club Road that was built by the developer for the MCC development stops across from where Mary Lake Trail intersects with the Road. Engineer Hornby explained there is,a significant wetland in that area as well as a couple of significant size trees. At the end of the plat there is no side street so the next best option was to end the trail across from Mary Lake Trail. The plan was the trail was going to end at the;edge of the plat but there were those issues at that location. Siakel stated she thought the end of the trail needs to be changed some time in the future. Engineer Hornby explained that prior to Administrator Lerud joining staff there had been discussion about using abatement proceeds to help fund the construction of trails near schools. Mayor Zerby commented that about 1.5 years ago he, Councilmember Labadie, former Administrator Joynes and Minnetonka Schools Superintendent Dr. Dennis Peterson had met to discuss the School District's participation in tax abatement process. He stated that he and Administrator Lerud met with representatives from the Three Rivers Park District (TRPD) the previous week to discuss funding assistance for a trail from across from Mary Lake Trail over to Lake Linden Drive. TRPD staff thought that trail would be a good candidate for that type of gap funding through Hennepin County or the Minnesota Department of Natural Resources. TRPD offered to help the City with preparing those applications and to endorse them. He then stated he had spoken with Hennepin County Commission Chair Callison about funding for a trail segment from the gas station near the County Road 19 and Smithtown Road intersection to the community gardens in the City of Excelsior. Chair Callison committed to working with staff on that. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES August 28,2017 Page 5 of 5 Councilmember Siakel stated if Council chooses to move forward with the abatement process she asked how that would impact the City with regard to funding for the fire and police joint powers organizations. Allyson Fauske, with WSB & Associates, introduced herself and noted she started with WSB a few weeks ago. She stated she has an extensive background in working with municipal governments. She had been the assistant city engineer with Chanhassen for 12 years. Engineer Hornby stated Ms. Fauske will be at City Hall all day on Tuesdays and Thursdays and he will be on site Tuesday and Thursday mornings. There was some discussion about the progress and timetable for the MCC development. 4. ADJOURN Sundberg moved, Siakel seconded, Adjourning the City;Council Work Session of August 14, 2017, at 6:19 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Scott Zerby,Mayor ATTEST: Sandie Thone, City Clerk 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY,AUGUST 28,2017 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:10 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie Siakel, and Sundberg (arrived at 7:10 P.M.); Attorney Keane; City Administrator Lerud; City Clerk Thone; Planning Director Darling; Director of Public Works Brown; City Engineer Hornby;, and City Engineer Fauske Absent: None. B. Review Agenda Councilmember Johnson requested Item 9.A be moved to 5.13 to follow Item 5.A. Johnson moved, Labadie seconded, approving the agenda as amended. Motion passed 4/0. 2. CONSENT AGENDA Mayor Zerby reviewed tie items on the Consent Agenda. Siakel moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A: City Council Work Session Minutes of August 14, 2017 B. City Council Regular Meeting Minutes of August 14, 2017 C. Approval of the Verified Claims List D. Adopting, RESOLUTION NO. 17-069, "A Resolution Approving the Proposed 2018 Lake Minnetonka Communications Commission Budget." E. Adopting RESOLUTION NO. 17-070, "A Resolution Approving State of Minnesota Joint Powers Agreements with the City of Shorewood on Behalf of its Prosecuting Attorney." F. Approving ORDINANCE NO. 545, "An Ordinance Enacting and Adopting the 2017 S-12 Supplement to the Code of Ordinances for the City of Shorewood, Minnesota" and approving publication of Ordinance No. 545 by title and summary. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 2 of 19 G. Adopting RESOLUTION NO. 17-071, "A Resolution Electing to Not Waive the Statutory Tort Limits for Liability Insurance." H. Regular Appointment of Lead Supervisor for the Public Works Department L Adopting RESOLUTION NO. 17-072, "A Resolution Accepting Improvements and Authorizing Final Payment for the Freeman Park South Parking Lot Improvement Project, City Project 17-12." Motion passed 4/0. 3. MATTERS FROM THE FLOOR DeAnna Onken, 5925 Grant Street, stated she lives at the corner of Grant Street and Park Street. She explained that the work that was done on her street as part of the 2016 Watermain Extension project started in the fall of 2016 and continued into this summer. The 'installation of curbing on her street changed the direction of flow of the stormwater runoff significantly. A week ago Wednesday her yard was flooded from the rain and subsequently flooded her basement. Director Brown came to her home that evening to help them pump the water out. She has lived'at that location for 11 years and never had stormwater drainage issues prior to that work being done. The view curbing inhibits stormwater from flowing into the main drains located at the corners. She noted shewas present to go on record about the problem. She stated there was another hard rain on the evening of August 25. Her husband attempted to redirect the flow of the runoff by using barriers that had been put out by 'the City for other purposes. She expressed hope that the City could quickly address the issue by redirecting the flow of runoff. Mayor Zerby noted that he had spoken with Ms. Onken's husband,earlier in the day and he shared the same concerns. He asked staff to comment on this issue. Director Brown stated that when events occur that damage a property one of the first calls made is to the League of Minnesota Cities Insurance Trust (LMCIT). The LMCIT has set up a claim. A representative for the LMCIT met with Ms. Onken the day after the event. The representative stated it would take a couple of weeks,to conduct its investigation. Once the investigation is complete the LMCIT can make its determination. He noted staff is trying to,determine how the issue can be addressed. George Greenfield, 24715 Yellowstone Trail, stated he appreciates that Administrator Lerud answers questions from residents quickly, thoroughly and courteously. He thanked Public Works personnel for removing a fallen tree from Yellowstone Trail early on a Saturday morning after a storm. That allowed power to be restored to residential properties. Mr. Greenfield stated Oppidan Investment Company is the primary corporate sponsor of the 2017 football game at Target Field between the University of St. Thomas and Saint John's University. Oppidan asked the City to subsidize its Shorewood Landing Senior Living project. He thought the sponsorship indicates Oppidan's shameless. From his perspective the Shorewood residents are not only subsidizing the project they are also subsidizing two religious institutions and he considers that a constitutional problem. He then stated the Excelsior City Manager had told him that the below market rate units in The Waters Senior Living project in Excelsior would only be in effect for 10 years. He does not recollect that coming up in discussions with the Shorewood Council. During discussions between Excelsior and Shorewood representatives about the way The Waters project should be financed, the Excelsior City Manager conveyed that Excelsior's recommended approach to financing was the best way to ensure that the owner CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 3 of 19 of the facility would keep those units below market rate for ten years. He thought that should have been part of the Shorewood Council's public discussion. He went on to state he and the people in his neighborhood over look the Minnetonka Country Club (MCC) development project. They question why Council approved the second part of the project when after three years there is only one house completed. One of his neighbors contrasted the MCC project with the project at the end of Strawberry Lane which after two years is completely built up and it almost looks like it is an established neighborhood. Because the MCC developer has disturbed the soil every time it rains the new walkways become covered with eroded soil. The eroded soils also threaten the very poorly designed Minnehaha Creek Watershed District (MCWD) project. The collecting ponds have no liners in them so all of the eroded soil will eventually plug up the exit out to Lake Minnewashta. That was a big problem this past spring. There was standing water in his neighborhood,for more than four months. He asked that in the future Council not to cede the City's authority to the MCWD.-, Mr. Greenfield thanked Council for the opportunity to speak. Mayor Zerby stated the tax increment financing (TIF) was used for site improvements(e.g.; watermain extension, stormwater management improvements). It did,not go directly to Oppidan. He then stated he shares Mr. Greenfield's concerns about the slow start of The Waters project while noting there has been some recent progress. He went on to state Council did have discussions about the 10-year requirement for some below market rate units for The Waters facility and that the "TIF would provide some leverage to ensure that happened. He thanked Mr. Greenfield for his comments. 4. PUBLIC HEARING There were no public hearings scheduled. 5. REPORTS AND PRESENTATIONS A. Excelsior'Fire District Chief Scott Gerber Excelsior Fire District (EFD),Chief Gerber explained the 2018 EFD budget process started in December 2016. During its July 26, 200, meeting the EFD Board recommended a budget for each of the five member cities to approve. The total member cities' contribution will increase 4 percent for 2018 when compared to"the 2017 contribution. Based on the formula in the Joint Powers agreement (JPA) the increase can vary by city.'Shorewood'sincrease for 2018 is about 3.5 percent. Chief Gerber,highlighted primary budget impacts for 2018. ➢ The biggest area of concern for the Department is its paid on call (POC) staff. During his tenure the POC firefighters' highest count totaled 48. Currently there are 42 POC firefighters and in the relatively near .ture that number is expected to drop into the 30s. The difficulty in attracting POC firefighters is a nationwide problem. ➢ Additional hours were added to the Duty Crew program for 2018. ➢ The Worker's Compensation line item was increased to reflect the League of Minnesota Cities (LMC) cost increases. The EFD's experience modification factor is extremely low (0.76). The work comp rates for fire departments are based on population and the factors. ➢ The Professional Services Audit line item was increased to cover actual costs. ➢ Some of the 2017 line item cuts were restored to their 2016 budgeted amounts. Examples are turnout gear, computers, and certain training components, ➢ The EFD will continue to be tax exempt in 2018. That went into effect January 1, 2017. Staff needs at least one full year to more accurately determine the impact on various line items. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 4 of 19 ➢ A Building Improvement Fund was established. The plan is to set aside $24,000 annually to help fund building improvement projects. ➢ The 2018 CIP does not reflect any change in the transfer into the Capital Equipment Fund; it remained at $170,000. There are no major purchases scheduled for 2018. The new ladder truck is scheduled to arrive in March 2018. Chief Gerber offered to entertain questions. Councilmember Labadie thanked Chief Gerber and the volunteer and paid staff for their presence at the Night to Unite events. The children like them being there. Chief Gerber stated there were 38 events scheduled for that night in the EFD community. EFD personnel were able to have a presence at most of them. Recruitment was a big push at all of those events. Councilmember Siakel expressed her appreciation for the amazing job`Chief Gerber and the Fire Department do in the community. B. Approve 2018 Excelsior Fire District Budget Sundberg moved, Labadie seconded, approving the final recommended: Excelsior'Fire District 2018 Operating Budget dated July 27, 2017; Excelsior Firs District 2018 — 2038 Capital Improvement Program dated July 2017; and, Excelsior Fire District 2018 —2038 Building Projects Improvement Program dated July 2017 as presented. Motion passed 510. Chief Gerber noted that all five member cities have approved the capital and operating budgets. 6. PARKS A. Accept Donation of Memorial Park Bench Director Darling stated the City recently received a donation of$1,000 from Brady Wasem, on behalf of the Linda Brandt Trust, for a park bench in Freeman Park. The donor would like the bench to be located near the south playground. They would like a small plaque saying "Together in Spirit" placed on the bench. Sundberg moved, Johnson seconded, Adopting RESOLUTION NO. 17-073 "A Resolution Accepting a Donation for Installation of aMemorial Bench for Freeman Park."Motion passed 510. B. Accept Bids and Award Construction Contract Badger Park Phase 2 Improvements,City Project 17-09 Engineer Hornby explaned,the bids for the Badger Park Phase 2 Improvement Project were opened on August 17, 2017. The City received seven bids. The bids ranged from $623,778 to $917,763.50. The meeting packet included a copy of the bid tabulation summary. The lowest responsive bid was received from Valley Paving, Inc. The breakdown of the $623,776 bid was: $584,814 for the base bid (surface, drainage and utilities); $20,478 for Alternate No. 1 (storm pond cleaning): and, $18,486 for Alternate No. 2 (mill and overlay the remaining parking lot that had not originally been included in the improvements). In March 2017 Council did increase the Capital Improvement Program (CIP) budget for the improvements from $400,000 to $600,000 through the use of General Fund reserves. The base bid also includes the demolition of the warming house and shed by the Southshore Center. The funding for the Project will come from the Park Fund (582,448), the Utility Fund mainly for the watermain ($2,366), the Stormwater Fund($20,478) and Street/Reserves Funds for the additional parking lot paving ($18,486). CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 5 of 19 Hornby noted staff recommends Council adopt the resolution accepting bids and awarding the contract including Alternate No. 1 and Alternate No. 2 to Valley Paving. He also noted the City has worked with Valley Paving in the past, most recently on the Star Lane and Star Circle project. Mayor Zerby stated he had previously noted he wanted to have some type of connection between the Southshore Center and Badger Park using the same material as under the canopy which is concrete. He asked if that was included. Engineer Hornby stated it was included in the base bid and noted Council can always take that out. Zerby then stated the Engineer's Estimate is approximately $70,000 less than the grand total bid amount. He asked Hornby to comment on that. Hornby stated most of that is in the paving and excavation work. Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 17-074;""A Resolution Accepting Bids and Awarding Contract for Badger Park Phase 2 Improvements, City Project 17-09, including Alternate No. 1 and Alternate No. 2 to Valley Paving, Inc.for an amount not to emceed$623,776." Mayor Zerby stated the project will increase the numbet of parking spaces. Engineer Hornby clarified there will be 50 more spaces. Motion passed 510. 7. PLANNING A. Conditional Use Permit and Variance for iSubstandard Lot Applicant; Mark and Karleen Leslie Location: 28241 Boulder Circle Director Darling explained Mark and, arleen Leslie own the property located at 28241 Boulder Circle just west of the intersection of Boulder Circle and Smithtown Road. The adjacent properties are all developed with single family homes. The applicants' property;does not conform to the lot area (40,000 square feet) and lot width (120 feet) requirements of the R-lA/S,Single-Faty Residential/Shoreland zoning district. The existing home does not conform to the required'shoreland setbacks. The applicants propose to remove the existing single- family home, attached garage, and accessory building (a play house) and construct a new home and attached garage on their property, With regard to the analysis of substandard lots of record, Darling explained Section 1201.03 Subd. 2.c.(3) of the Shorewood Zoning Code stipulates four criteria for building on a substandard lot of record. One of the criteria is the lot must meet at least 70 percent of the width and area requirements for the zoning district in which it is located. For the R-lA/S zoning district this means the lot would have to be 84 feet wide and 28,000 square feet in area. The subject property is just short (less than one foot) of the 84-foot width requirement which necessitates a lot width variance. The lot has 35,636 square feet of area thereby exceeding the 28,000 square foot requirement. Because the lot is located in a shoreland overlay district a Conditional Use Permit(C.U.P.)is also required to redevelop a substandard lot. She reviewed how the application complies with the variance and C.U.P. standards. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 6 of 19 1. The applicants have designed the new home to conform to the required side yard setbacks. That would be an improvement over what currently exists. 2. The applicants' "practical difficulties" are not economic in nature, or the result of their actions. 3. Granting the variance would not confer any special privilege on the applicants that would be denied to other properties. 4. The variance (0.4 feet)is the minimum necessary to make reasonable use of the property. Darling noted based on the preceding analysis staff and the Planning Commission recommend granting approval of the applicants' request for a lot-width variance and a C.U.P. She also noted there were no public comments regarding the request during the Planning Commission's`public hearing on the matter. Kristy Raash, with Alexander Design Group, reiterated the new house will conform to the side yard setbacks and the proposal will be under the maximum hardcover allowed. Siakel moved, Labadie seconded, Adopting RESOLU11ON NO. 17-075, "A Resolution Granting a Conditional Use Permit and a Lot Width Variance to Build on a Substandard Lot to Mark and Karleen Leslie, 28241 Boulder Circle."Motion passed 510. B. Conditional Use Permit for Coffee Shop with,Drive-thru Service and Outdoor Seating Applicant: Dave Watson Location: 19245 and 19285 State Highway 7 Director Darling explained Watson Vinehill, LLC, proposes to redevelop the properties located at 19245 and 19285 State Highway,7 for a coffee shop (Starbucks)with drive-thru service and outdoor seating. The two properties are zoned C-1, General Commercial. Coffee houses are listed as a permitted use in the C-1 Zoning District. Drive-thru service fatalities are listed as a conditional use in that district. Therefore, a conditional use permit(C.U.P.),is required. The subject properties are located on the frontage road between the intersections of Vine Hill Road/Delton Avenue to the east and Vine Hill Road/State Highway 7 to the west. There is one office building on each of the two properties. The proposal includes removing the two office buildings and combining the two properties into one. There would be one entry onto the new site from Delton Avenue. The Starbucks would be located on the west side of the site. The majority of the traffic would be in the center and towards,the east of the site. The secondary access over to Vine Hill Road would be kept. The two parcels and surrounding land uses were developed prior to the existence of the current configuration of the frontage road. The frontage road was retrofitted several years back in order to accommodate increasing`traffic on Highway 7 and the adjacent side streets. It does include problematic curves, narrow rights-of-way (especially on the north side of the road), and challenging intersection geometries. The Minnesota Department of Transportation (MnDOT) is in the process of constructing a right turn lane from northbound Vine Hill Road on to eastbound Highway 7. Staff reviewed the C.U.P and site plan based on the conditions in the Zoning Ordinance. The details of that review such as setback, landscaping, lighting, and so forth are documented in the memos to the Planning Commission. The building plans were conceptually reviewed and they were found to be CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 7 of 19 consistent with ordinance requirements. A complete review of the construction plans would be required prior to issuance of building permits. The Planning Commission discussed this application during its March 3, April 4, and May 2, 2017 meetings. The Commission unanimously recommended denial of the application due to the impact on traffic,primarily in the morning. The applicant's traffic report indicates that most of the customers for the coffee shop would be "convenience" customers. They would already be in the area with few trips generated by attracting customers from Highway 7. In the morning most of the trips would be by'drivers already on Delton Avenue. There would only be a few that would come from Highway 7 over to the site. The drivers going eastbound on Delton Avenue (the frontage road) would enter the site from the north driveway and then enter the drive-thru or go on to the parking lot. When exiting some drivers will go back on to Delton Avenue at the main site entrance and continue on down that road. There will be a number of drivers that would go over to Vine Hill Road and then go north up to the intersection with the frontage road. During the public hearings on this application and in the traffic study it was noted that the traffic situation at the intersection of Vine Hill Road and Delton Avenue is failing. It is at level of service F which typically means long delays. The Planning Commission recognized the neighbors' concerns. The Commission was also concerned that adding any amount of traffic to the current situation would be hard on the surrounding areas. The Commission made Its recommendation for denial accordingly. Since the May 2 Planning Commission meeting staff requested some clarifying information about what the impact of the new trips would be. Traffic already backs up on Delton Avenue past where the site entrance would be located. If traffic were to back dp through the site what would happen to vehicles waiting to get on to the site? The site traffic would back up the traffic attempting to proceed eastbound to the intersection. What would happen when a westbound driver tries to turn into the site if they can get a break in traffic? Traffic would back up behind them as they wait to turn into the site. What would happen at the intersection of Vine HAI Road and Belton Avenue because of the new traffic that exits Starbucks and turns north to re-enter the frontage road traffic? The vehicles add to the queues already at that intersection.' After studying the situation in greater depth, staff added three recommendations to mitigate the impact of the additional traffic. First, add a right turn lane eastbound on Delton Avenue at the site entrance. Second, add a by-pass lane westbound do Delton Avenue at the site entrance to allow westbound cars to pass by cars queued up to turn left into the site. Third, add a dedicated right-turn lane northbound on Vine Hill Road at Delton Avenue. Darling stated with those conditions along with the other conditions listed in the staff report staff believes that the proposed coffee shop with drive-thru service could function without further degrading the intersection. She acknowledged that those improvements would only mitigate the impact of the coffee shop. They would not resolve all of the traffic issues in that area. Darling noted the City received two letters after the meeting packet was sent out. One was from the applicant Watson Vinehill, LLC. The other was from the applicant's attorney Bruce Malkerson with Malkerson Gunn Martin LLP. The letters were presented to the council and clerk for inclusion. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 8 of 19 David Watson, with Watson Vinehill, LLC, noted he had prepared a response to the City Staff report. He reviewed the report with his company's consultant over the past weekend. They were able to discuss a few of their concerns with Director Darling and the City's Traffic Engineer (Chuck Rickart with WSB) earlier in the day. He went through his written response dated August 28, 2017 (a copy of which is on file). A traffic study was done to assess the impact of the proposed Starbucks development. The results were reviewed and agreed to by the City's Traffic Engineer and HDR (an independent engineering firm). The results of the study show that during the AM Peak Hour (7-8 a.m. on weekdays during the school year) the Starbucks development would not have a noticeable impact on existing traffic conditions. The Delton Avenue access/exit point level of service is a B and it would remain a$ with the development in place. The Vine Hill Road access/exit point level of service is an A and would remain an A. The intersection of Delton Avenue/Vine Hill Road level of service is an F and would remain an F. The actual delay time would be reduced by slightly more than one second with the development in place. The study projects only 13 new cars would be added to the existing traffic condition of nearly 900 ears during the AM Peak Hour. The City Traffic Engineer's memo dated August 23, 2017 recommends making three improvements as part of the proposed Starbucks project that would improve the existing traffic condition with the Starbucks development in place. The memo does not say the 'improvements are needed to comply with the C.U.P. standards for approval. The first recommended improvement is to add a right turn lane into the site °driveway off of eastbound Delton Avenue. He has been told that would cost approximately $9,000. He expressed his willingness to have his company contribute up to that amount as a condition of approval. He does not think it is needed but it would improve the intersection. The second recommended improvement is to at the intersection of Delton Avenue and Vine Hill Road modify northbound Vine Hill Road to,add a dedicated right turn lane going east on Delton Avenue. That portion of Vine Hill Road(the east side of it) is located in the City of Minnetonka. If that turn lane can be created with striping and if Minnetonka agrees the work should be done, he expressed his willingness to pay for that work,as a condition of.approval even though he does not think it is needed. The third recommended improvement is,to add a by-pass lane on westbound Delton Avenue at the site entrance to allow westbound cars to pass by cars queued up to turn left into the site. He and his group have serious engineering concerns regarding this given the limited amount of space; Highway 7 immediately to the north, and the Delton Avenue/Vine Hill Road intersection being only 150 feet away to the east. He cited the MnDOT Road Design Manual standard for a standard by-pass lane for a road with a posted speed of 30,miles-per-hour and explained why it would be impossible to realistically build the bypass. Even if the by-pass could be built, it would only affect four cars waiting to make the left turn into the site during the AM Peak Hour. To alleviate any concerns, he proposed adding a sign that prohibits a left turn into the site off of westbound Delton Avenue during the AM Peak Hour as a condition of approval. Mr. Watson stated that although he does not believe all of the conditions listed in the Resolution of Approval are needed, he was willing to be bound by them subject to the following roadway changes. Under conclusions add "except that the applicant shall" to the end of Item A.1. Also, under Item A.1 add the following: a. Pay up to $9,000 for a right turn lane into the site. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 9 of 19 b. Pay to stripe a turn lane onto the northbound Vine Hill Road if the City of Minnetonka agrees to allow such striping. c. Pay to install and maintain a sign on westbound Delton Avenue that says "No Left Turn Into Starbucks from 7:00 a.m. to 8:00 a.m. weekdays." Mr. Watson stated that after Council deliberates on this application he asked that he be allowed time to address any questions or issues that Council felt had not been adequately addressed. He then stated if Council does not have a majority vote in favor of this application with the additional conditions he asked that Council add those additional conditions that would be necessary to obtain approval of the C.U.P. If then he still had not adequately addressed all of Council's concerns he asked Council to delay taking action until its next meeting in order to allow him time to address the concerns. Mr. Watson introduced his traffic engineer Vernon Swing, with Shack Consulting. He asked that Mr. Swing be allowed a few minutes to present his findings that are 'outlined in detail in his memorandum dated August 28, 2017 (a copy of which is on file with the clerk). He noted that his legal counsel Bruce Malkerson was also present and would address any legal questions Council may have. Mr. Malkerson had also submitted a letter dated August 28 summarizing their legal position(a copy of which is on file). Mr. Watson thanked Council for its time. Vernon Swing, 4290 Norwood Lane North, Plymouth walked through is technical memorandum responding to the Finding of Facts and Conclusions specific to traffic included in the Resolution of Denial. Finding of Fact 98: It states the Applicant's traffic consultants,found the proposed use would increase the number of AM Peak Hour trips during the time when the ared,i§ functioning with a level of service F rating. Spack's response — The first traffic study looked at the worst case scenario because if things functioned adequately for a worst case scenario there would not be any reason to look at a different scenario. The applicant has since gone back and reconsidered the study with a likely distribution. That has been presented to the City's Traffic Engineer, MnDOT, and HDR and they have all conceded that is approximately right. The study of the likely distribution indicates there would only be 13 additional vehicles added to the approximately already 900 vehicles in the area per day. The intersection of Delton Avenue and Vine Hill Road which is between the adjoining intersections that would provide access to the site would have reduced delay with the addition of the proposed Starbucks development. Finding of Fact 99: It states that during the AM Peak Period the queues are excessive. Spack's response —That statement was based on the worst case condition and it specifically referred to the intersection of Highway 7 and Vine Hill Road. With the analysis of the likely distribution of site traffic, that comment is no longer applicable. Finding of Fact 910: It states the City's Traffic Engineer thought that the traffic waiting to enter into the drive-thru service lane could back-up and block traffic in the public frontage road (Delton Avenue) causing additional back-ups extending west from the site driveway during the AM Peak Hour. Spack's response — The minutes from the Planning Commission's May 5 [actually May 2] meeting indicate the City Engineer's opinion was the inbound traffic was not the issue. Conclusion B: It states the request for a C.U.P. results in the addition of more traffic in an area with already existing unacceptable levels of service. Spack's response — The drive-thru window necessitates the C.U.P. The proposed use of the site would generate less traffic than a permitted use not requiring a C.U.P.would. That conclusion has been verified by the City's Traffic Engineer, MnDOT and HDR. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 10 of 19 Conclusion C: It states Shorewood finds the drive-thru service window would create traffic conditions that would be incompatible with present and future land uses in the area. Spack's response — The analysis of the likely distribution of site generated traffic indicates the proposed development would not create traffic conditions that are incompatible with existing and future land use in the area. A coffee shop is already a permitted use for that zoning district. Conclusion D: It states the proposed use would tend to or actually depreciate the traffic conditions due to the overburdened intersections in the AM Peak Hour. Spack's response — The traffic analysis of the existing conditions and likely distribution indicates that the Delton Avenue access/exit point level of service is a B and it would remain a B with the Starbucks development in place. The Vine Hill Road access/exit point level of service is A and would remain an A. The intersection of Delton Avenue/Vine Hill Road (a non-adjoining intersection) level of service is an F and would remain an F during the AM Peak Hour. The actual delay time would be reduced by slightly,"more than one second (down to 53 seconds) with the development in place. It would not depreciate the traffic conditions_ Mr. Swing concluded his remarks. Mayor Zerby noted this is not a public hearing. Therefore, there is,no,requirement for Council to take public comment but he will allow it. He asked those wishing to speak to not repeat comments made before them and to keep their comments as succinct as possible. Rose DeSanto, 5111 Valley View Road, stated she thought Mr. Watson vas trying to have the Planning Commission's recommendation overridden and that he was trying to be persistent in pushing the project at people. The intersection is very dangerous and it will"only get worse. The area is very tight. She commented that Minnesota nice did not trickle down to high school students. She stated she does not think the area needs another coffee shop. A person can walk in any direction and buy a decent cup of coffee. There is no need for another coffee shop at the expense of people's safety and she thought it prudent to take safety into consideration. Paul Stelmachers, 5210 Shady Lane,noted that he works for Retail Data Systems which is a company that provides technology to retailers across the globe:It counts Caribou Coffee and Dairy Queen as customers out of its office in Eden,Prairie. He stated he was quite familiar with drive-thru technology and how it pertains to coffee shops. He expressed his appreciation for the addition of a right turn lane from northbound Vine Hill Road on to eastbound Highway 7. Unfortunately, it will not take care of the problem at the intersection. He stated the original,petition submitted opposing the C.U.P application for Watson Vinehill had 77 signatures on it. Another,,39 have been added which was an increase of over 50 percent. That brings the total to 126. He explained there are a lot of things going on at Minnetonka High School. Its yearly calendar is 187 pages long and the font size used is quite small. The current enrollment is 3,120 and the School wants to get to 3,400. Growth at the school is not just limited to enrollment. The growth also includes adding and upgrading sport facilities, performing arts facilities, and surrounding parking lots. The sprawling campus has an arts center, four gymnasiums, a football arena, an ice arena, a veterans baseball field, four softball fields and additional practice fields. The amenities are not only used by staff and students, the used is opened up to the surrounding community. That results in more traffic in the area. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 11 of 19 He provided copies of photos he had taken of traffic in the area around Vine Hill Road and Highway 7 as well as traffic going eastbound on Delton Avenue. He stated he took exception with some of the comments in the Spack Traffic Summary Technical Memorandum dated August 22, 2017. On page 2 in Item C it states "Starbucks is not a destination business; they are a convenience driven business." He stated that is categorically incorrect and false. Coffee shops in general may be convenience locations; however, Starbucks is not. He cited an article published in Business Insider dated December 7, 2016, where the then Starbucks CEO Howard Schultz said"in order to make this growth a reality, the company is banking on two strategies: maintaining status as a "destination"and investing in digital."The article also noted that Mr. Schultz was stepping down as Starbuck's CEO and "...will focus on the first goal: ensuring that Starbucks is a `destination ...". He then cited another article in Business Insider dated December 11, 2016; which stated Mr. Schultz also stated "Starbucks is a destination. Starbucks is a sense of community... We.have become the third place between home and work, all over the world." He then cited an excerpt from a book by Arthur Rubenfeld titled Built for Growth which was published in 2005. It read "Starbucks began as,a convenience location it had to be"on the way" but as the company became ingrained in American culture many Starbucks stores turned into local destinations ..." These articles and book excerpt indicate that Starbucks has been and will continue to be a destination no matter what Spack Consulting said in its Traffic Summary. He explained convenience locations are where someone is dreg by. For destination locations people will go out of their way to get there. They will draw customers from a much larger surrounding area in the community bringing in additional traffic other than drivers who are jt1st passing by on Delton Avenue. Highway 7 will be a draw. In attempting to categorize Starbucks as a convenience location they are underestimating the impact on traffic. They are treating Starbucks just like any other coffee shop which they are not. Starbucks has more than 24,000 locations and there are on average two new Starbucks stores opening every day. He stated it was his understanding that the Traffic Study had been reviewed by the City's Traffic Engineer, by MnDOT and by HDR and that all are in agreement with each other. Of course they would all be in agreement if they use the same faulty premise that Starbucks is not a destination location. Just because a group of experts agree with something does not necessarily make them right. He explained that for its' Traffic Study Spack used coffee shop data from 2010, 2011 and 2012. Technology used at drive-tom locations is,rapidly evolving and Starbucks is leading the charge. The data is stale at Best and irrelevant and irresponsible at worst. The Starbucks of 5 to 7 years ago is completely different than the Starbucks of today as noted in an article published in QSR (Quick Service Restaurant) Magazine. He stated it was his understanding that in the traffic impact studies they use formulae and averages in an attempt to predict how,a given situation will respond to a change (i.e.; adding a Starbucks with a drive- thru). The problem with averages is the exclude the highs and the lows (i.e.; the extremes). The of Vine Hill Road/Delton Avenue intersection is a unique situation and normal methodologies will not give an accurate prediction about the impact the Starbucks development will have on traffic. He referred to a page from some document in the agenda item packet that states "The City's traffic engineer has determined that the impact of the use as proposed could be mitigated if the developer makes alterations to the frontage road at the site entrance and at the Vine Hill Road/Delton Avenue intersection." It then listed three recommended improvements. He asked if that had been subjected to any quantitative analysis or is it simply an opinion that it would mitigate. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 12 of 19 He then referred to a copy of an email from Patricia Otto with MnDOT Traffic Engineering dated June 21, 2017. It states "... we are back to the added 13 AM peak hour trips ...". He thought it should be 13 vehicles and 26 trips. Ms. Otto's email also stated that"Perhaps Starbucks and its patrons could become a catalyst working with the city and Minnetonka High School to help solve the backup problem during the morning rush." He cited a copy of a letter from the City of Minnetonka dated June 21, 2017. Regarding the proposed development site it states "... we believe has the potential to negatively affect traffic in this area." It also states "The City has received complaints related to traffic in this area and has observed traffic backed up through the three-way stop in the past." It also states "...our general understanding is that the redevelopment is expected to increase traffic in this area. Minnetonka ;staff believes that if the city of Shorewood allows this site to redevelop in a manner that will increase traffic volumes during the existing peak hours, the existing traffic concerns will likely be compounded further." He stated he found it somewhat disheartening that the staff at Minnetonka appears to have more concerns about traffic safety and its impact on the local area and its residents then his own City staff does. He noted he took exception to an item in the staff report which lists a sustainable tax as-the Connection to Vision /Mission. He considered that a moot point,because Mr. Watson stated he would develop the property regardless. He stated he thought that to overturn the Planning Commission's unanimous recommendation to deny the C.U.P. application would be a mistake. It would also send a message that a unanimous recommendation does not matter. He then stated if the traffic consultants are wrong, which he believes they are, and the intersection and the traffic become total disaster ha asked if the Starbucks and drive-thru would be removed. He then stated he thought the proposed development would exacerbate a safety issue caused by high traffic at a poorly designed intersection. From his perspective to say the traffic would only be bad for one- half hour simply ignores,the safety aspect completely. If there is a safety hazard even for a split second which ends up causing a car or pedestrian accident it could have life and death consequences. Mr. Stelmachers,Mated for the safety for the children in the area he asked Council to deny the C.U.P. application.He thanked Council for its time and consideration of this matter. Justin Roberson, 5114 Valley'View Road, noted he has three boys ages 10, 7 and 4. He stated the traffic is horrible and not just at peak threes. It makes it hard for him to get to work on time. He and his wife do not feel comfortable walking on the streets in his neighborhood any time. Nor do they feel comfortable letting their sons bike outside of'their small cul-de-sac. He then stated at the Starbucks about two miles away there are 13 vehicles in the drive-thru line at all hours of the day and that is not a busy intersection. For the safety of his neighbors and his family he asked Council to deny the application. David Sime, 5363 Ashcroft Road, Minnetonka, stated he hoped that Council would not dismiss residents' concerns as being like those of people who move near an airport and then complain about the noise. He thought most of the residents moved into the community that surrounds Minnetonka High School in the last 20 years when it was just a high school. The high school area has become an entertainment complex. Traffic can be at very high levels up to 18 hours a day depending on the season. There is a genuine traffic problem. He expressed his support for Shorewood's independence and its sovereignty. But, he expressed concern that the City of Minnetonka has not been heard from with the proposed development being so close to the border between Minnetonka and Shorewood and with the traffic flow primarily into and out of Minnetonka being across from the entrance to the site. He noted he called Minnetonka city hall earlier CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 13 of 19 in the day and the first person he spoke with in the engineering and planning department was not aware of this proposed project. When he spoke to someone else in engineering he was told they had just received a copy of the staff report today. He stated he thought Minnetonka staff was willing to find a way to work constructively to help solve the problems. He asked Council to table this item until at least there has been a chance to have a joint in depth study between Shorewood and Minnetonka or at least strong support from Minnetonka. Harry Millen, 5117 Vine Hill Road, noted he has four young children. Things at the intersection are very tense. There is no driving etiquette. Drivers just fly through the stop sign all the time. He and his wife are often challenged while trying to get out of their driveway and on to Vine Hill Road. He commented that he did not think the person who conducted the traffic study would be in attendance if the study results were unfavorable to Starbucks. Kris Thayer, 5345 Shady Hills Circle, stated there is a no left turn sign during certain hours on Delton Avenue on the other side of Vine Hill Road. That sign does not work. Residents had asked South Lake Minnetonka Police Department (SLMPD) patrol officers to come and issue traffic Violation citations at the beginning of the school year to help reduce the number of student drivers speeding through their neighborhood. She does not think a sign going the other direction would stop them either. Mr. Stelmachers clarified there had not been a new traffic study'just clarification from WSB. Councilmember Sundberg asked Engineer Rickart if the traffic study took into consideration all of the different events the school has. Rickart stated they used the school's traffic volume data and they looked at mitigation (e.g.; the turn lanes). Sundberg then asked how old the school's data was. Rickart stated the counts were taken in March 2017. Sundberg went on to ask if school representatives expressed any other concerns about the development to Rickart. Rickart stated he has not spoken with school representatives. In response to a comment from Sundberg, Engineer Rickart stated 12 cars can be in the drive-thru lane at the same time and the 13ih car would be at the entrance. The right turn lane would help with that situation. In response to another comment from,Sundberg, Engineer Hornby clarified that the City of Minnetonka has been involvcdwrth this effort for,about one month. Staff has been coordinating with them during that time. He stated Minnetonka representatives had seen the initial traffic study information but he was not sure they saw the additional study information.> Sundberg asked if the traffic issues around the Delton Avenue/Vine Hill Road/Highway 7 area has been assessed independent of the proposed Starbucks development. Engineer Rickart stated he has not done that. Engineer Hoxnby stated a group of parents of students that go to the Minnetonka High School along with the Mayor of Minnetonka and staff from Minnetonka had met a few times to discuss how to mitigate pedestrian issues along the,corridor. He was not able to attend all of the meetings. He noted Mayor Zerby and the former Shorewood Planning Director had attended one time. Councilmember Siakel asked if there has been any conversation with representatives from MnDOT. She explained there used to be an exit off Highway 7 heading east that went to the High School. That was taken out which diverted more traffic on to Delton Avenue. She thought the open enrollment growth at the School is causing some of the traffic problem near the School. The traffic capacity on Delton Avenue is maxed out. Engineer Rickart stated the all-way stop sign causes traffic to back up. It is an issue. Adding turn lanes will help with the capacity issue. He agreed that the area is very tight and to put in a by-pass lane and a CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 14 of 19 right turn lane could require additional right-of-way (ROW). He noted the addition of the lanes had not gone through an engineering assessment process. But there is consensus that they would help mitigate the traffic issues but not solve all of them. They would improve the situation for the proposed Starbucks development. Siakel then stated she does not know how a by-pass lane could be constructed in that tight of an area. Engineer Rickart stated engineers would have to determine how wide the lanes could be and it is likely the roadway would have to be shifted somewhat to fit all of the lanes in. There would be ROW impacts which would require involvement from MnDOT. Siakel asked if a by-pass lane would basically give drivers permission to zoom around other vehicles ultimately creating a bigger problem. Rickart stated by- pass lanes are not the safest. A left turn lane would be ideal for that area but that requires a lot more space. Councilmember Labadie stated she was pleased to hear there are parents and other individuals involved in discussions. She commented that she knows that the School Board does not have any jurisdiction over the intersection. She asked if the Board had been contacted. Engineer' Hornby stated,he was not sure and clarified that the discussion was initiated by parents of students. Labadie asked if Minnetonka Schools Superintendent Dr. Peterson has been involved. Hornby did not know. Labadie noted there are also two ice arenas and an entire soccer,complex of fields on the Minnetonka High School campus. Councilmember Siakel thanked the residents f' r their,comments. She commented that she has children who had attended the High School so she had the opportunity to experience the problems with traffic. Siakel then stated this application comes down to what the,City can and cannot do based on the Ordinances in place. A coffee shop is a permitted use on the subject properties. Councilmember Johnson-stated the rebuttal from Spack Consulting for Finding of Fact 910 stated the City Engineer's opinion was the inbound traffic was not the issue. He asked Engineer Rickart if that is correct. Rickart explained if there is nothing impeding the inbound traffic it should flow without problem. The biggest issue will be trying to exit the site. Johnson then stated the rebuttal to Conclusion B talks about Alternate Development Scenario and states a scenario, that does not require a C.U.P. would generate more traffic than the proposed Starbucks development and that the conclusion was verified by the City's Traffic Consultant. He asked Rickart if he agreed with that.Rickart stated yes based on what Spack had in its traffic study. Mayor Zerby stated Council received staff's material for this item late on Friday (August 25) and some members of Council had trouble receiving the electronic material because it was so large. Additional material from the applicant and his team was not available until later today. The Planning Commission has not seen some of the information recently provided to Council and he thought the Commissioners should have an opportunity to review it. Zerby noted he was not sure the Starbucks development would exacerbate the current traffic problem a lot. He reiterated land owners have right to develop their property as long as it complies with the ordinances for the zoning district it is located in. The drive-thru is what necessitates the C.U.P. not the coffee shop use. Zerby asked if Starbucks Corporate has traffic count requirement for new locations. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 15 of 19 Julie Wolleat, a Senior Store Development Manager with Starbucks, stated generally the minimum requirement is 20,000 vehicles a day but it has been lowered that at times. For this proposed location Highway 7 traffic counts are used and she thought that is about 37,000 vehicles. She explained in a situation like this most of the traffic to the site will come from existing traffic in the area. The proposed Starbucks would not be a destination use. Mayor Zerby noted the Minnetonka High School has its own coffee shop. Councilmember Sundberg stated earlier in this discussion a resident referred to a statement that Starbucks' goal was to be a destination for the neighborhood. Ms. Wolleat stated Starbucks strives to be part of the community and a neighborhood gathering spot. In this type of location Starbucks would not necessarily be trying to draw people from outside of the immediate trade area. This location was chosen based on the traffic that is already there and not by assuming it would draw additional traffic to the trade area. In response to a question from Sundberg, Ms. Wolleat stated Starbucks typically looks a one, two and three mile radii for when considering trade areas. Sundberg stated she thought Starbucks drive-thru approach is a good thing. It controls the traffic. She asked if the opposition's concern is that a drive-thru in this situation will generate more traffic. Ms. Wolleat stated Starbucks does see more traffic with drive-thrus than it does with cafes. She is not sure drive-thru services generate more traffic. It is just,more convenient,for people to go to a drive-thru location. Sundberg asked if Starbucks drive-thru locations have caused significant traffic issues in a surrounding area. Ms. Wolleat stated out of the approximate 200 coffee shop real estate deals she has been involved with there was only one time where there were significant traffic issues and that was caused by a site design that was forced by'a municipality. She noted since she started in this business Starbucks and its competitors have learned a lot about what makes a good site, how to circulate the site, how much parking is needed and how much staking is ncedcd; Councilmember Labadic cited some statistics found in the meeting packets. Starbucks stated it was normal to have on average 560 customers a day at an average store in the Twin Cities. Ms. Wolleat stated she picked 'stores that would have similar sales volumes. She used five of the stores and one of them was located in Chanhassen. Labadic'asked if Starbucks has any data about what percentage of the cars only have a one occupant. Ms. Wolteat stated she does not think it does. Labadie clarified the reason for her question is the time it takes to service a vehicle at a drive-thru would vary based on the number of people who order something, Labadie noted the Chanhassen store is not located near a high school so she questioned it being like the proposed store. Ms. Wolleat stated she will try to find stores that are located near high schools for comparison purposes. She noted that on average the time from menu board to window is about 50 seconds. Labadie stated she thought a large portion of the proposed Starbucks customers would be students who have a least one other person in their vehicle. Councilmember Siakel questioned the value of sending this application back to the Planning Commission for further consideration. She stated she does not understand what reason there could be for Council to deny this application. The High School is not the applicant's problem. Mayor Zerby stated it is his understanding that the Planning Commission did not think the application satisfied the requirements. And, there is new information that the Commission has not seen. Siakel stated Council still has to make the final decision. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 16 of 19 Councilmember Sundberg stated she did not think there would be any value gained by sending this back to the Planning Commission. Council knows what the issues are; they have been talked about a lot. If Council needs more time to deliberate this application then it can be continued. She noted she agrees with Councilmember Siakel that the applicant has a right to develop the site. She stated Starbucks is a very successful company. She reiterated she thought the drive-thru is a plus. She then stated that over the last few months she has gained a greater appreciation for the need to have a thorough traffic assessment of the area around the Vine Hill Road/Highway 7 intersection. Councilmember Siakel noted she agrees with six conditions of approval identified by staff in its report. She also agrees with two of the three the applicant asked to be added to`the Resolution of Approval but questioned if the by-pass lane is doable. Mayor Zerby stated he would like more clarification of the changes asked for by 'staff and the applicant. Councilmember Labadie recommended staff contact the Minnetonka High School's transportation department to find out how many students park their vehicles in the lot during a school day and how many passengers a driver must have in their vehicle in order to get a parking pass. Councilmember Siakel stated she thought is it two. Councilmember Johnson stated he would like there to be some collaboration with the City of Minnetonka based on the letter Shorewood received from Minnetonka. Attorney Keane stated if this is going to be continued to Council's next meeting it should be done by motion. He asked for a clear statement from the applicant that he waived the §15:99 time approval requirement. Mr. Watson noted he waived that requirement. After discussion there was,Council agreement that staff was being asked to work with the applicant to clarify changes that were suggested during this discussion and to provide answers to the questions Council asked; Zerby moved, Johnson'seconded, continuing this item to Council's September 11, 2017, meeting. Motion passed 510. 8. ENGINEERING/PUBLIC WORKS 9. GENERAL/NEW BUSINESS A. Approve 2018 Excelsior Fire District Budget This was moved to Item 5.13 on the agenda. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 17 of 19 Mayor Zerby noted the meeting packet contains a copy of the July 2017 Monthly Budget Report. Other Director Brown stated the sealcoating portion of the 2017 Crackfill and Seal Coat Project has been completed. The contractor is in the process of sweeping up the excess aggregate. Mayor Zerby asked staff to comment on the complaint the City received the previous week about the unmowed lawn and weeds. Director Darling stated the weed inspector is on medical leave so Planning Department staff will do that inspection. Engineer Hornby explained the contractor for the Minnetonka Country Club,(MCC) development project had planned to pave the wearing course the previous week but they got delayed in raising the manhole castings, water valves and so forth. The contractor will do the paying this,week. The sidewalk on the south end by Yellowstone Trail has been completed and restoration work is in progress. The trails on the east side of the development are complete. The interior trails are not; there has been a soils issue in that area. The developer has proposed to construct the trails that are in the ls` Addition as part„of the 2nd Addition and to build them up to a gravel surface and leae them in that state over the freeze/thaw cycle. The engineers for the developer and for the City recommend that be,done. Doing so would reduce the amount of distress from the freeze/thaw cycle and they would settle out. Those trails would be paved next year along with the remaining trails in the 2nd Addition. Mayor Zerby stated it was his recollection that"there had been discussion about the design standards for that section and the developer had agreed to use the City's standards. Engineer Hornby concurred and stated staff gave the developer the areas to oversize the subgrade correction; that is in the worst areas. Zerby then stated the Developer's;Agreement includes a Phase 1 deadline of July 1, 2017. That includes having the trails, the topcoat and so forth completed. That did not happen and now there is discussion about shifting some of the trails to the next phase. He asked if that requires an amendment to the Agreement. Director Darling stated it will and staff intends to have that on the agenda for Council's September 11 meeting. Zerby asked Hornby to,comment on the erosion control issues on the south end at the entrance near the monument. There is a slope there that does not appear to be seeded or planted. Hornby explained the developer nceds to establish turf as part of its permit. When it does erode the developer is required to clean it up within 24 hours after any rain event. Zerby asked how that is monitored. Hornby stated the developer is required to keep a log on site of what they do to address erosion as part of its NPDES (National Pollutant Discharge Elimination System) permit which is governed through the Minnesota Pollution Control Agency (MPC-A). If the developer is not doing that and if there is a complaint the MPCA can also step in. WSB'& Associates has staff that are certified in erosion control and they can monitor the situation and,ask the developer to clean things up. Zerby stated many agencies have been involved with the MCC project. He asked all of the agencies' requirements have been satisfied. Hornby noted the City is the local agency and it is more restrictive than the other agencies. The City oversees that directly. Zerby asked if the City has, for example, a certificate stating all of the mercury was removed from the greens on the old golf course or something stating that the retention ponds have been built as they were designed and approved. Hornby explained the plans will have to be certified as record plans at the end of the project. Zerby stated the end of the project was July 1. Hornby stated the project is not complete from a construction perspective. The developer will have to submit record plans for the site grading and utilities. Those are not complete. The record plans will be on CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 18 of 19 file with the City. He reiterated that the developer is behind schedule and explained that is why Council will be asked to approve an amendment to the Developer's Agreement on September 11. He noted the City still has a letter of credit which is a financial security that would cover more than the cost of the work that is remaining to be done on Phase 1 of the project. Zerby stated he does not want that to always be the City's safety net. Hornby stated that often ends up being the City's safety net or it could be the City holding up issuing building permits. Zerby asked when and how the City will know if all of the other agencies' requirements have been met. Hornby clarified the City will not accept the project until all of the requirements of the Developer's Agreement have been satisfied. Director Brown stated it is his recollection that the MPCA had issued,a.clean site statement for the mercury cleanup a while ago. He then stated Council has the option to call'on the Developer's letter of credit or other means of correction. He did not recommend doing that because that could slow the project down even more. Mayor Zerby asked for a list of what the developer still needs to complete for Phase I,�Engineer Hornby stated the internal trails, the wearing course for the bituminous and some minor restoration near the monument signs and along the sidewalk. Once the City accepts„those improvements the City has a two- year warranty on those improvements. Zerby asked what the,status is of the Homeowners Association Agreement. Hornby stated he thought that was done and he does not think the final plat for Phase 1 would have been approved without that being done, Director Darling noted the Homeowners Association documents have been recorded. Engineer Hornby stated for the 2nd Addition mass grading is substantially complete and the contractor mobilized that day for the street and utility work. The contractor'Will also begin work on the trails. Hornby provided an update on the Chaska Road situation because of the Oppidan project. The City received a few calls and emails from residents earlier in the day. He spent the time driving from his office to City Hall speaking on the phone with subcontractors which he should not technically be contacting directly. They are all backed 'up oti work for other projects because of rain events. The soonest the contractor will be,on site to work on the roadway will be the afternoon of August 30 or the following day. If there is more rain they could be delayed longer. Mayor Zerby noted he had spoken with Tony Vanderlinde the owner of Widmer Construction. That company is the City's contractor for the Watermain project. Mr. Vanderlinde told him that one of the delays for the project was caused by late staking by WSB on August 25. Engineer Hornby disagreed and explained that a,contractor called them the night of August 24 and said they would be there on the morning of August 25, That did not provide enough time for WSB to get a survey crew in. Zerby then stated Widmer's subcontractor had not yet contacted Gopher State One for location services yet. Hornby explained he spoke with construction staff earlier in the day and asked them to freshen up the markings which were likely made by Gopher State One. Therefore, Gopher State One must have been contacted. Engineer Hornby stated that in construction each contractors schedule is dependent on another contractor's schedule. He then state the utility delays messed up the schedule for the project. Mayor Zerby stated it has been two weeks since the utility work was completed. Engineer Hornby concurred. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES August 28,2017 Page 19 of 19 Zerby stated it had not rained for three weeks. He then stated other projects in the area appear to be moving along. Engineer Hornby noted there had been three inches of rain the evening of August 25. And, there had been substantial rain over the last three weeks. Councilmember Sundberg stated there was a lot of rain in her rain gauge on the morning of August 26. Hornby stated if there is standing water on a roadway or if there is more than optimal moisture in the subgrade then when equipment is run over it it turns to muck. That is why contractor stay off of the roadway when it is like that. Councilmember Siakel asked why it is the City's fault because the contractor and subcontractors are delayed. She noted she does not understand what Mayor Zerby wants Engineer Hornby to do. Zerby stated he does not want Hornby to do anything he just wants the project to b done. He noted the residents were promised on the City's website that the utility and watermain work for the project would be done by the end of June. He stated it is Council's fiduciary responsibility to ensure that projects are done well, a good contractor is selected and that the projects are managed appropriately. Councilmember Siakel stated she was not saying the City should be hands ofd But, the City staff has taken action. They asked for things to happen and they did. B. Mayor and City Council Councilmember Labadie stated approximately one month ago she,Mayor Zerby and Administrator Lerud met with Metropolitan Council representatives including Jennifer Munt who represents District 3 which includes Shorewood. One of Ms. Munt's comments was "Shorewood's green initiatives are truly impressive and should be made a model for other communities." 11. ADJOURN Labadie moved, Johnson seconded,, Adjourning the City Council Regular Meeting of August 28, 2017, at 9:17 P.M. Motion passed 510. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder ', - ATTEST: Scott Zerby, Mayor Sandie Thone, City,+Clerk ® #2C MEETING TYPE City of Shorewood nib Meeting Item Regular Meeting ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Verified Claims Meeting Date: September 11, 2017 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 63936-63966&ACH 212,236.33 Total Claims $212,236.33 We have also included a payroll summary for the payroll period ending September 3,2017. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation/Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Payroll G/L Distribution Report User: Mnguyen C!Batch: 00001.09.2017-PR-09-01-2017 City Of CITY OF SHOREWOOD Shorewood Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101-00-1010-0000 0.00 49,886.63 CASH AND INVESTMENTS 101-13-4101-0000 9,840.30 0.00 FULL-TIME REGULAR 101-13-4103-0000 329.04 0.00 PART-TIME 101-13-4121-0000 762.72 0.00 PERA CONTRIB-CITY SHARE 101-13-4122-0000 803.70 0.00 FICA CONTRIB-CITY SHARE 101-13-4131-0000 1,602.92 0.00 EMPLOYEE INSURANCE-CITY 101-13-4151-0000 94.87 0.00 WORKERS COMPENSATION 101-15-4101-0000 1,824.50 0.00 FULL-TIME REGULAR 101-15-4121-0000 136.84 0.00 PERA CONTRIB-CITY SHARE 101-15-4122-0000 142.08 0.00 FICA CONTRIB-CITY SHARE 101-15-4131-0000 156.00 0.00 EMPLOYEE INSURANCE-CITY 101-15-4151-0000 10.54 0.00 WORKERS COMPENSATION 101-18-4101-0000 5,332.28 0.00 FULL-TIME REGULAR 101-18-4121-0000 399.92 0.00 PERA CONTRIB-CITY SHARE 101-18-4122-0000 413.98 0.00 FICA CONTRIB-CITY SHARE 101-18-4131-0000 463.50 0.00 EMPLOYEE INSURANCE-CITY 101-18-4151-0000 34.39 0.00 WORKERS COMPENSATION 101-24-4101-0000 4,381.93 0.00 FULL-TIME REGULAR 101-24-4121-0000 328.65 0.00 PERA CONTRIB-CITY SHARE 101-24-4122-0000 284.52 0.00 FICA CONTRIB-CITY SHARE 101-24-4131-0000 515.00 0.00 EMPLOYEE INSURANCE-CITY 101-24-4151-0000 30.98 0.00 WORKERS COMPENSATION 101-32-4101-0000 9,475.01 0.00 FULL-TIME REGULAR 101-32-4102-0000 309.47 0.00 OVERTIME 101-32-4121-0000 733.81 0.00 PERA CONTRIB-CITY SHARE 101-32-4122-0000 742.48 0.00 FICA CONTRIB-CITY SHARE 101-32-4131-0000 1,899.66 0.00 EMPLOYEE INSURANCE-CITY 101-32-4151-0000 505.08 0.00 WORKERS COMPENSATION 101-33-4101-0000 52.42 0.00 FULL-TIME REGULAR 101-33-4121-0000 3.93 0.00 PERA CONTRIB-CITY SHARE 101-33-4122-0000 3.60 0.00 FICA CONTRIB-CITY SHARE 101-33-4151-0000 0.78 0.00 WORKERS COMPENSATION 101-52-4101-0000 4,934.70 0.00 FULL-TIME REGULAR 101-52-4121-0000 370.10 0.00 PERA CONTRIB-CITY SHARE PR-G/L Distribution Report(09/01/2017- 12:02 PM) Page 1 Account Number Debit Amount Credit Amount Description 101-52-4122-0000 410.07 0.00 FICA CONTRIB-CITY SHARE 101-52-4131-0000 1,086.61 0.00 EMPLOYEE INSURANCE-CITY 101-52-4151-0000 250.16 0.00 WORKERS COMPENSATION 101-53-4101-0000 1,013.32 0.00 FULL-TIME REGULAR 101-53-4121-0000 76.01 0.00 PERA CONTRIB-CITY SHARE 101-53-4122-0000 78.82 0.00 FICA CONTRIB-CITY SHARE 101-53-4131-0000 22.28 0.00 EMPLOYEE INSURANCE-CITY 101-53-4151-0000 29.66 0.00 WORKERS COMPENSATION FUND Total: 49,886.63 49,886.63 FUND 201 Southshore Center 201-00-1010-0000 0.00 1,141.40 CASH AND INVESTMENTS 201-00-4101-0000 813.29 0.00 FULL-TIME REGULAR 201-00-4103-0000 170.00 0.00 PART-TIME 201-00-4121-0000 60.98 0.00 PERA CONTRIB-CITY SHARE 201-00-4122-0000 73.57 0.00 FICA CONTRIB-CITY SHARE 201-00-4151-0000 23.56 0.00 WORKERS COMPENSATION FUND Total: 1,141.40 1,141.40 FUND 601 Water Utility 601-00-1010-0000 0.00 6,330.99 CASH AND INVESTMENTS 601-00-4101-0000 4,638.81 0.00 FULL-TIME REGULAR 601-00-4102-0000 272.61 0.00 OVERTIME 601-00-4121-0000 368.39 0.00 PERA CONTRIB-CITY SHARE 601-00-4122-0000 334.41 0.00 FICA CONTRIB-CITY SHARE 601-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY 601-00-4151-0000 127.98 0.00 WORKERS COMPENSATION FUND Total: 6,330.99 6,330.99 FUND 611 Sanitary Sewer Utility 611-00-1010-0000 0.00 5,826.15 CASH AND INVESTMENTS 611-00-4101-0000 4,374.71 0.00 FULL-TIME REGULAR 611-00-4102-0000 90.87 0.00 OVERTIME 611-00-4121-0000 334.92 0.00 PERA CONTRIB-CITY SHARE 611-00-4122-0000 306.26 0.00 FICA CONTRIB-CITY SHARE 611-00-4131-0000 588.79 0.00 EMPLOYEE INSURANCE-CITY 611-00-4151-0000 130.60 0.00 WORKERS COMPENSATION FUND Total: 5,826.15 5,826.15 FUND 621 Recycling Utility 621-00-1010-0000 0.00 1,053.36 CASH AND INVESTMENTS PR-G/L Distribution Report(09/01/2017- 12:02 PM) Page 2 Account Number Debit Amount Credit Amount Description 621-00-4101-0000 858.01 0.00 FULL-TIME REGULAR 621-00-4121-0000 64.34 0.00 PERA CONTRIB-CITY SHARE 621-00-4122-0000 56.09 0.00 FICA CONTRIB-CITY SHARE 621-00-4131-0000 71.93 0.00 EMPLOYEE INSURANCE-CITY 621-00-4151-0000 2.99 0.00 WORKERS COMPENSATION FUND Total: 1,053.36 1,053.36 FUND 631 Storm Water Utility 631-00-1010-0000 0.00 1,035.92 CASH AND INVESTMENTS 631-00-4101-0000 851.21 0.00 FULL-TIME REGULAR 631-00-4121-0000 63.85 0.00 PERA CONTRIB-CITY SHARE 631-00-4122-0000 61.57 0.00 FICA CONTRIB-CITY SHARE 631-00-4131-0000 48.02 0.00 EMPLOYEE INSURANCE-CITY 631-00-4151-0000 11.27 0.00 WORKERS COMPENSATION FUND Total: 1,035.92 1,035.92 FUND 700 Payroll Clearing Fund 700-00-1010-0000 65,274.45 0.00 CASH AND INVESTMENTS 700-00-2170-0000 0.00 32,475.36 GROSS PAYROLL CLEARING 700-00-2171-0000 0.00 6,832.06 HEALTH INSURANCE PAYABLE 700-00-2172-0000 0.00 4,959.90 FEDERAL WITHHOLDING PAYABLE 700-00-2173-0000 0.00 2,112.59 STATE WITHHOLDING PAYABLE 700-00-2174-0000 0.00 7,422.30 FICA/MEDICARE TAX PAYABLE 700-00-2175-0000 0.00 6,914.99 PERA WITHHOLDING PAYABLE 700-00-2176-0000 0.00 1,699.52 DEFERRED COMPENSATION 700-00-2177-0000 0.00 1,252.86 WORKERS COMPENSATION 700-00-2180-0000 0.00 542.20 LIFE INSURANCE 700-00-2182-0000 0.00 326.90 UNION DUES 700-00-2183-0000 0.00 735.77 HEALTH SAVINGS ACCOUNT FUND Total: 65,274.45 65,274.45 Report Total: 130,548.90 130,548.90 PR-G/L Distribution Report(09/01/2017- 12:02 PM) Page 3 � a Q 0 0 N h w w w w w d o U C� F7 U F7 F7 F7 F7 F7 F7 d O O A� W W C /o 4>,a v f/1 O O O O O O O O O O O O O U N U O O O O U vi U O O CO CO U U z O O O U U O U O O M u O u O O U O O O O O U h U \o \O \O U U N U N \O \o U O O O O O O O O O O O O O A N N N N N N N N N N N N N C"i O O O O O O O O O O O O O d al al al al al al al al al C-1 C-1 al al O O O O O O O O O O O O O a O O O o0 oo O U1 h M h h Ul cl O cl cl M O M M oo M CO oo N G� M M l 01 01 01 \O � U1 w Q � cl z 'a a o °v c o o x o o oo It a - _ y., N M oo �o �o U O U U G' S: S: S: U U Vl M U U ✓ti' p UU cl cl cl cl c, U U ^^Ct °A ° -- N o °O N N I M s. p z c occ NMOOcic to a oo O N co cl cl a1 a1 a1 a1 is is o0 0o is 0 0 0 0 o is o � � ,� ,� ,� ,� -o �o -o �n a o o o o m 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Title/Subject: Call for Special City Council Meeting Meeting Date: September 11, 2017 Prepared by: Greg Lerud, City Administrator Reviewed by: Marie Darling, Planning Director Background: Northwest Associated Consultants (NAC) has prepared two draft chapters for the comprehensive plan and has allowed staff to comment on the draft. NAC said the next step is to have a joint meeting with City Council and the Planning Commission to review the status of the plan so far, and to approve the tactics and strategies portion of the plan. This will guide the remaining update process. It is difficult to find a time that all council members, planning commission members, and the consultants can be present. For those who cannot attend the joint meeting there will be open houses in October, and there will be future meetings as the city works with NAC through the update process. Approval of this Council Action Item form with the consent agenda includes approval of the following motion: To hold a Special City Council meeting on September 26, 2017 beginning at 7:00 p.m. in the City Hall Council Chambers for the purpose of meeting with the city's planning commission and planning consultant for the update of the city's comprehensive plan. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Pagel #2E MEETING TYPE City of Shorewood Council Meeting Item REGULAR .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Setting the Truth-in-Taxation Hearing Date Meeting Date: September 11, 2017 Prepared by: Greg Lerud, City Manager Reviewed by: Joe Rigdon, Finance Director Attachments: Resolution Background: The 2017 Truth-in-Taxation process similar to year past. In the past, the City of Shorewood has held their Truth-in-Taxation meeting on the first Monday in December; in 2017 that date is December 4. This meeting provides an opportunity for residents and others to comment on the planned 2018 levy and budget. The council will then hold their regular meeting on December 11, at which time the Council will approve a final levy and budget. Financial or Budget Considerations: This process allows residents an opportunity to provide input or ask questions about the budget and proposed tax levy. Options: Holding the hearing is mandatory, but the council can change the date on the attached Resolution if it wishes. Recommendation/Action Requested: Staff recommends holding the hearing on the first Monday in December and passing the Resolution as presented. Next Steps and Timeline: Staff will communicate the date to Hennepin County so it can be sent out on the Truth in Taxation notices. Connection to Vision/Mission: This process contributes to sound financial management through public involvement in the process to determine the tax levy and budget for services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Pagel CITY OF SHOREWOOD RESOLUTION NO. 17- SELECTION OF THE TRUTH-IN-TAXATION HEARING DATE WHEREAS, Minnesota State law requires local governments to hold public hearings on their proposed budgets and property tax levies; and WHEREAS, the traditional date for the budget hearing is the first Monday in December; and WHEREAS, it is in the spirit of full and open disclosure of the City's financial condition to provide as much information as necessary for the City Council and residents and property owners to evaluate the budget; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The Truth-in-Taxation public hearing for property taxes levied in 2017, collectible in 2018, is set for Monday, December 4, 2017. 2. A continuation date if necessary is set for Monday, December 11, 2017. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to Hennepin County for inclusion on the parcel specific notices to be mailed in November. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this l lth day of September, 2017. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2F MEETING TYPE City of Shorewood Council Meeting Item REGULAR .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Update of Mobile Communications Policy Meeting Date: September 11, 2017 Prepared by: Greg Lerud, City Manager Reviewed by: Tim Keane, City Attorney, Larry Brown, Public Works Director Attachments: Existing policy with proposed changes Policy Consideration: Should the City Council update the city's mobile communications policy? Background: The city's policy is for all city employees, but it effect most often the public works employees. The public works department has,for the most part, used their personal phone to communicate with each other and the supervisor during the day and during off hours for call backs and emergency notifications. The city adopted the present mobile communications policy in 2009. When the policy was initially adopted,voice and text were the primary uses of personal phones and the provider charges for phone usage were based on the number of minutes for voice and the number of texts sent. Since that time, the charges have evolved to almost exclusively for data,with voice and text virtually free or included in the bill. Since voice and text are not always itemized on the bills, it is difficult and time consuming to try and determine the reimbursement amount as required by the present policy. Staff has reviewed the League of Minnesota Cities model policy, as well as samples from what other cities have adopted and recommends updating the present policy with the underlined and italicized paragraphs on the attachment. The section with the change is under the heading "Reimbursement for use of personal device." The reimbursement amount is consistent with what the other sample policies provide. Financial or Budget Considerations: The cost of this reimbursement,for public works, is$2,880, provided all participate. This reimbursement amount is significantly less than the amount that would be required to purchase city cell phones for each worker. Options: The council can approve the policy has presented; make any changes—including the reimbursement amount; or reject the proposed change. Recommendation/Action Requested: Staff recommends that the council approve the policy as presented. The convenience for the employee to only have to carry one device, as well as the city not having to pay to provide alternate phones. Next Steps and Timeline: Staff will proceed with reimbursement based on the council's decision. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Pagel CITY OF SHOREWOOD MOBILE COMMUNICATIONS POLICY Purpose Mobile Communications such as cellular telephones, personal digital assistants (PDA's), smart phones, etc., provide employees with the tools necessary to communicate faster, access information while away from the office, become more productive, and provide greater services to the public. It is also understood such devices add to operating expenses and present possible security risk to the City. This policy is intended to manage costs and maximize security while ensuring necessary employees have the tools to be the most productive. Applicability The City of Shorewood will consider providing a cellular telephone or other mobile communications device to employees, or reimbursing employees for using their personal device for business purposes. The determination as to who shall be eligible shall be left to the employee's supervisor. The supervisor shall take in to consideration improvements to productivity, customer service, increased efficiency, and performance in making this determination. Acceptable Use Mobile communications devices provided by the City of Shorewood shall be used for business related purposes only (de minimus personal use exempted). Personal use of said device beyond "de minimus" shall be reimbursed by the employee at the per minute rate charged by the carrier. Employees using a City provided device shall review the monthly invoice and mark all activity of a personal nature and provide reimbursement for such activity within 10 days to the Finance Department. An employee issued a device by the City of Shorewood shall keep the device on and charged and on their person when away from the office. The employee is expected to provide the number for this device as the alternate contact number. Reimbursement for Use of Personal Device (Existing) An authorized employee may use their personal device for business purposes and receive reimbursement for business use by the City based on the per minute rate charged by the carrier up to sixty (60%) percent of the total monthly contract amount. New The city finds that it is more convenient and cost effective to use employee's personal cell phones for communications throughout the day rather than a city-provided hand held radio. The primary purpose of this policy is to outline the responsibilities of the city and the employees who chose to allow their personal phones to be used for city-related business. Guidelines If receiving a mobile phone allowance, the employee must: ■ Provide the cell phone number to his or her supervisor. Any changes to the phone number must be reported immediately. ■ Use of voicemail greeting appropriate for a professional environment. ■ Carry and be available by phone for City business during work hours and non-work hours as determined by the employee's supervisor. ■ Ensure the device is in good working order. ■ Replace a lost or broken mobile phone within five working days, at employees'expense. ■ Have a cell phone provider that has adequate coverage in and around the city and the employee's residence. ■ Should the employee wish to discontinue allowing their personal phone to be used for city related business, they must notify their supervisor and the city will use alternative communications with that employee. Allowance Payment Employees will be given reimbursement of$30 per month to cover fees associated with the cell phone use. Reimbursement shall be made in a single annual payment. It is expressly understood that this is the total amount of reimbursement and any other expenses related to the cell phone use are the responsibility of the employee. The City assumes no responsibility for device replacement costs, contract termination fees, accessories, or maintenance expenses related to the device. If the employee discontinues allowing the use of their phone for city related business and has received the annual reimbursement payment, the employee shall return to the city an amount equal to the number of months remaining in the reimbursement period. Content Disclaimer Employees are reminded that they are subject to Minnesota Data Practices laws. Generally, public business and information is public, while personal data may be excluded from a request. Exceptions/Change The City will review coverage reimbursement levels and make adjustments as necessary. Misuse or Abuse An employee issued a City owned device that uses it for excessive personal business and does not reimburse the City for said use is subject to disciplinary action under the personnel policies. An employee who fraudulently claims reimbursement for business use on a personal device is subject to disciplinary action under the personnel policies. #2G MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Approve a professional services agreement for the Street CIP planning Meeting Date: September 11, 2017 Prepared by: Alyson Fauske, Paul Hornby Reviewed by: Larry Brown, Greg Lerud Attachments: Professional service agreement letter, Street CIP Policy Consideration: Should the City approve a professional services agreement for street capital improvement planning for performing bituminous coring, analysis and reporting for the 2018—2023 street improvements planned for mill and overlay and reclamation? Background: The City Council reviewed the revised street Capital Improvement Plan (CIP) at the work session on August 14, 2017,where staff presented modifications to the CIP and budget. As part of the planning for future year street improvements, staff recommends performing testing of the bituminous roadways on the future CIP streets scheduled for mill and overlay or pavement reclamation improvements between 2018 to 2023. The recommended testing is performing bituminous core sampling of the roadways to determine if the roadway pavement is suitable for mill and overlay improvements or pavement reclamation. At this time,the revised plan presented to the Council on August 14, assumes the mill and overlay scheduled streets will need rehabilitation by reclamation. If the core sampling results indicate mill and overlay is a suitable pavement improvement,the CIP budget will be revised to reflect these improvements. Staff requested WSB prepare a scope of services and associated fees for the bituminous core sampling, forensic analysis and reporting,which is enclosed for Council review and consideration of approval. The scope of services is proposed on an hourly not to exceed basis in the amount of$x,xxx. Financial or Budget Considerations: The 2018—2023 CIP budget presented to Council on August 14, 2017, includes$3.5 million in improvements identified as pavement reclamation. The bituminous forensics sampling, analysis and report is a tool the City can use to reduce the cost of the schedule improvements by identifying roadways that may be suitable for mill and overlays instead of reclamation. Options: Staff recommends Council consider the following options: 1. Approve the professional services agreement as presented 2. Provide staff other direction 3. Take no action Recommendation/Action Requested: Staff recommends Council approve the professional services agreement for the bituminous pavement forensic study as provided in the scope of services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 I/i/S ck-45sociale� 'Ine. Engineering ■ Planning ■ Environmental ■ Construction 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763-541-4800 September 6, 2017 Honorable Mayor and Council Members City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Professional Services Proposal Pavement forensics Study City of Shorewood, Minnesota Dear Honorable Mayor and Council Members WSB and Associates, Inc. is pleased to submit this scope of services and work plan to implement a pavement forensics study for the City of Shorewood. The pavement forensics to be performed will include taking and analyzing pavement cores on the street segments requested by the city. The number and location of cores will be determined upon a review of the roadway segments. Several factors are considered such as the type of proposed work,pavement condition, and the variability of pavement depth and condition. Coring as part of a pavement forensics study is a way to show what exists under the visible layer of the pavement and can give a wealth of information including depths of the pavement layers, signs of bonding or unbonding and distresses that might not be visible from the road surface. The proposed number of cores for the roads included in the 2018 —2023 planned street improvement projects are included below. There are a total of 56 cores recommended. Wiltsey Lane is included to determine the thickness of aggregate base. 2018-2023 Proposed Mill and Overla Roadways Route Length FT Number of Cores Bayswater Road 1050 2 Wiltsey Lane 520 1 Eureka Road N 2750 6 Birch Bluff Road 2900 5 Boulder Circle 1050 2 Christmas Lane W 300 1 Excelsior Boulevard 3500 7 Lilac Lane 1070 2 Vine Street 800 2 West Lane 790 1 Seamans Drive 1800 4 Christmas Lane E 300 1 Christmas Lake Road 2790 5 Country Club Road 2330 4 Amlee Road 750 2 Glen Road East 1500 3 Equal Opportunity Employer Honorable Mayor and Council Members September 6, 2017 Page 2 Manitou Lane 360 1 Maple Street 450 1 Mann Lane 660 2 Shorewood Lane 840 2 Riviera Lane 900 2 Project Timeline The project will be scheduled upon approval of the professional services agreement and will be completed within 30 days. Cost Summary It is proposed that this project be billed on a cost not to exceed basis, with total cost not exceeding $6,699. It is proposed that 56 cores will be taken as part of this study. Depending on what the cores show, this number can be increased to ensure a firm understanding of what exists underneath the pavement is gathered or decreased if similar conditions are found throughout a roadway which will save the client money. This cost is based on a 2 man crew taking the cores at a rate of$245/hour, an analysis of the cores performed at a rate of$109/hour and 10 hours needed to write up a pavement forensics report. If you are in agreement with the terms as outlined above,please sign where indicated below and return one copy to our office. Thank you for this opportunity to perform this pavement forensics study for the City of Shorewood. I am confident that the level of service on this project will meet or exceed your expectations. If you should have any questions regarding this proposal, please contact me at 612-518-1313. Sincerely, WSB &Associates,Inc. 4'&X� Andrea Blanchette, PE Pavement Engineer ACCEPTED BY: City of Shorewood By: Title: Date: j ? � 6 u ® ° j u � c � u Qn � § � / � ( � / ( a \ \ \ � 2 t f t g \ � k \ t - » \ / � 2 ® } ( ] .� � #2H MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/Subject: Resolution Ordering Preparation of Feasibility Report—Riviera Lane, Shorewood Lane, Mann Lane, and Maple Street Improvement Project Meeting Date: September 11, 2017 Prepared by: Paul Hornby,Alyson Fauske Reviewed by: Larry Brown, Greg Lerud Attachments: Professional Services Proposal—Resolution Policy Consideration: Should the City of Shorewood approve a professional engineering services agreement to revise the feasibility report for Riviera Lane and Shorewood Lane; and initiate preliminary design and feasibility report for Mann Lane and Maple Street Improvements? Background: On August 14, 2017,the Council was presented with a revised capital improvement plan schedule that included the reconstruction of Riviera Lane, Shorewood Lane, Mann Lane and Maple Street for the 2018 construction season. Council and staff want these project on the schedule for early bidding in February and construction beginning in May. To accomplish this schedule, staff recommends the preliminary design,feasibility report and initial public informational meetings be completed before the end of October and the preparation of the plans and specs be authorized in November to achieve this schedule. The proposed improvements include the reconstruction of Riviera Lane between Yellowstone Trail and the cul-de-sac; Shorewood Lane between Smithtown Road (CSAH 19) and the cul-de-sac; Mann Lane between Eureka Road and Seamans Drive; and Maple Street between Lake Linden Drive and the Cul de sac. The proposed improvements include bituminous pavement,grading, curb and gutter, storm sewer, and rehabilitation of the sanitary sewer. Extension of watermain has been determined not to be cost effective for Riviera Lane and Shorewood Lane at this time. The City water system is not adjacent to Mann Lane and Maple Street, and is not proposed for extension The proposed improvements are shown on the map on the following page. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 00 p Ar IFO jet11c R�• !3[ y. .�wwa.. ..!� ... The professional services proposal from WSB includes the following tasks: • Project management and coordination • Update the feasibility report for Riviera Lane and Shorewood Lane to reflect current construction costs and removal of the watermain alternatives. Incorporate Mann Lane and Maple Street into the feasibility report including: • Topographic Survey and review of existing conditions • Coordination with private utility companies to field locate facilities • Preliminary design of drainage systems, roadways, and sanitary sewer rehabilitation • Inclusion of the preliminary design in the Riviera Lane and Shorewood Lane feasibility report in accordance with Minnesota Statutes Chapter 429 • Schedule and hold informational meetings for residents that benefit from the improvements • Prepare notices and attend public hearing in accordance with Minnesota Statutes 429 (if necessary) • Geotechnical Review and evaluation (AET direct contract with City, but included as estimated fees) • Sanitary sewer televising (direct contract with City, but included as estimated fees) WSB proposes professional services to prepare the preliminary design and feasibility report on a cost reimbursable basis estimated to be$33,700. The proposed fees include an allowance of$5,000 for geotechnical exploration and report(soil borings) and $2,000 for sanitary sewer televising. The proposal for professional services is enclosed for Council and Resolution Ordering Preparation of Feasibility Report meeting Minnesota Statutes, Chapter 429, is enclosed for Council consideration of approval. Recommendation/Action Requested: Staff recommends approval of the Resolution Ordering Preparation of Feasibility Report in compliance with Minnesota Statutes, Chapter 429,for the proposed Riviera Lane, Shorewood Lane, Mann Lane and Maple Street Improvements. Next Steps and Timelines: Staff will contact residents that will benefit from the improvements and hold a public informational meeting for the project. These meetings are held to notify residents of the project, provide them preliminary information of the proposed improvements, receive feedback for City use, and for preliminary design. The feasibility report will be presented to the Council for acceptance and setting the public hearing on the improvement(if necessary) at future meetings. WSB 477 Temperance Street I St. Paul,MN 55101 1 (651)286-8450 September 6, 2017 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Professional Services Proposal Feasibility Report and Preliminary Design Services - Riviera Lane, Shorewood Lane, Maple Street and Mann Lane Street and Utility Improvement Project WSB Project 2925-240 Dear Honorable Mayor and Council Members: WSB &Associates, Inc. is pleased to provide you with our proposal for the preparation of a Feasibility Report and Preliminary Design for the Maple Street and Mann Lane Street and Utility Improvement Project and to update the Riviera Lane and Shorewood Lane Feasibility Report to exclude watermain improvements. The proposed improvements are for the reconstruction of Maple Street from Lake Linden Drive to the east Cul-de-sac and Mann Lane from Eureka Road to Seamans Drive in accordance with the City's revised Capital Improvement Plan and Pavement Management Plan. Proiect Understanding The condition of the streets along Maple Street and Mann Lane have deteriorated to a point in which the City has requested a review of reconstruction options for both the street pavements and utilities along this corridor.To complete this task, the City has requested a proposal to assist in reviewing the condition of both the street and utility systems. The Riviera Lane and Shorewood Lane Feasibility Report included watermain improvements. It has since been decided to exclude watermain improvements from these two streets.The Feasibility Report will include the Maple Street and Mann Lane improvements and incorporate the updated language and costs for the Riviera Lane and Shorewood Lane improvements excluding the watermain. We anticipate the following scope items for the preliminary design and Feasibility Report preparation to include the following items. Proposed Services Our proposed services include preparing a feasibility report, completing a topographic survey, and providing the appropriate level of preliminary design services to consider street and utility reconstruction options. Building a legacy—your legacy. Equal Opportunity Employer I wsbeng.com Riviera Lane, Shorewood Lane, Maple Street and Mann Lane Street and Utility Improvement Project— Feasibility Report September 6, 2017 Page 2 Feasibility Report: • Review the existing conditions of the street pavements, underlying soil conditions, utilities, and drainage characteristics. • Review opportunities to improve area drainage. • Prepare a detailed preliminary opinion of potential construction and indirect project costs with contingencies but excluding costs of acquisition of land due to the variability in land costs • Identify potential for funding sources. • Identify owners of parcels along the proposed improvement corridor that may be impacted by construction. • Identify potential need for the acquisition of permanent and temporary easements. • Identify the necessary permitting agencies and requirements. • Prepare preliminary project schedule. • Prepare a Feasibility Report depicting the improvement corridor existing conditions, proposed improvements, funding requirements and resources, figures depicting the improvements, and feasibility statements regarding the improvements. • Update the text and costs for the Riviera Lane and Shorewood Lane improvements based on no watermain and incorporate into this report. • Review the determination of the necessity, feasibility, and cost-effectiveness of the project. Preliminary Design: (Maple Street and Mann Lane) • Complete a topographic survey to identify surficial information/landmarks, existing grades, property corners/lines, public/private utility locations. This information will not constitute an official boundary survey. • Provide a preliminary horizontal and vertical alignment for the street reconstruction including preliminary earthwork calculations. • Provide preliminary horizontal and vertical alignments for proposed sanitary sewer,watermain, and storm sewer improvements only as needed. • Revise Riviera Lane and Shorewood Lane preliminary designs to exclude watermain improvements. • Coordinate location of private utility company facilities within the improvement corridor.This coordination will include performing a utility design locate request to provide a quality level D location for existing utilities. • Prepare preliminary layout and design based upon public comments, City staff review and engineering judgment for discussion with the Council. Preliminary layout will be a representation of horizontal and vertical alignments with potential construction limits shown and potential construction conflicts. Make minor revisions based upon Council direction. • Conduct a feasibility level drainage design. Preliminary Design: (Riviera Lane and Shorewood Lane) ■ Update Riviera Lane and Shorewood Lane preliminary designs to exclude watermain improvements. Public Involvement and Project Management: • Project management and coordination/meetings with City staff and the City Council. • Attendance of two public information meetings with residents to discuss the project and receive comments regarding the design approach and proposed design. The goal is to have an informational meeting before beginning preliminary design and one meeting prior to Feasibility Report presentation to the Council. • Attend one Public Hearing and provide a brief presentation on the Feasibility Report. Riviera Lane, Shorewood Lane, Maple Street and Mann Lane Street and Utility Improvement Project— Feasibility Report September 6, 2017 Page 3 Proposed Fee We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee schedule. Estimated fees for: Preliminary Design/Feasibility Report Preparation/Survey $26,700 Geotechnical Report $ 5,000 Sanitary Sewer Televising $ 2,000 Total Fee Amount $33,700 Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed. Please do not hesitate to contact me at 651-286-8468 if you have any questions. Sincerely, WSB&Associates, Inc. Paul Hornby, P.E. Alyson Fauske, P.E. Senior Associate City Engineer PROPOSAL FOR: Feasibility Report and Preliminary Design Services—Riviera Lane, Shorewood Lane, Maple Street and Mann Lane Street and Utility Improvement Project. ACCEPTED BY: City of Shorewood, MN Name Title Date ] @ � a � r « /! k / j \ ƒ k Q , k 2 / 2 ! � © § t � f � ; � \ /\ , : 2 � ! ( Q ! ( \ k ) ƒ j w , ! > \ /,_::;;:\tea, § ; CITY OF SHOREWOOD RESOLUTION NO. 17 - A RESOLUTION ORDERING PREPARATION OF FEASIBILITY REPORT FOR THE RIVIERA LANE, SHOREWOOD LANE, MANN LANE, AND MAPLE STREET IMPROVEMENT PROJECT CITY PROJECT 17- WHEREAS, the City of Shorewood proposes to improve Riviera Lane between Yellowstone Trail and the cul-de-sac; Shorewood Lane between Smithtown Road (CSAH 19) and the cul-de-sac; Mann Lane between Eureka Road and Seamans Drive; and Maple Street between Lake Linden Drive and the Cul de sac; and WHEREAS, the proposed improvements include reconstruction of the street, construction of storm sewer, sanitary sewer rehabilitation, within Riviera Lane, Shorewood Lane, Mann Lane, and Maple Street; and WHEREAS, the City of Shorewood proposes to prepare the preliminary design and feasibility report for the improvements, pursuant to Minnesota Statutes, Chapter 429, and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: That the proposed Riviera Lane, Shorewood Lane, Mann Lane and Maple Street City Project No. 17- be referred to the City Engineer for study and that the City Engineer is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of September, 2017. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk � #4A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Interior Drainage and Utility Easements — Request for Vacation Meeting Date: September 11, 2017 Prepared by: Marie Darling Reviewed by: Patti Helgesen Applicants: Julie and Thomas Dahlberg Location: 25270 Smithtown Road Attachments: Location Map Harding Acres Third Addition Plat Exhibit Indicating Easement to the Vacated Policy Consideration: Should the City approve a vacation of the standard drainage and utility easements as requested by the property owners? Background: The easements originally acquired in 1989 as part of the Harding Acres Third Subdivision. (Attached) The easements were dedicated in the plat as 10 feet on either side of the shared property line between lots 1 and 2. The same property owners have owned both lots for some time. Why request the vacation? The property owners have recently consolidated the two properties into one (under the 25270 Smithtown Road address) so that they may construct an addition onto their home and meet the required minimum setbacks and maximum impervious surface coverage. Issues concerning the vacation: The applicant has submitted a search of the easements and has shown evidence that there are no utilities reported in the easement by the City, Mediacom and Mediacom Fiber Optic, Centurylink, Center Point Energy, and Xcel Energy. Once the easements are vacated, the city would no longer have legal access to the interior of the property and the property owners would be responsible for resolving any drainage issues. The two properties will continue to have drainage and utility easements around the perimeter of the combined lot. Should the property owners wish to separate the two lots in the future, the City of Shorewood would need to approve the subdivision and new easements could be acquired at that time. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:1Pla inglPla ing FilesVApplic flons12017 CURRENT CASES\MWbag ea —t— iWCAF 170911.d. Financial or Budget Considerations: The application fees cover the cost of processing the request. Options /Recommendation / Action Requested: Approve or deny the vacation. Staff recommends that the attached resolution approving the vacation be adopted. Next Steps and Timelines: Staff will release the certified resolution to Hennepin County for recording. Connection to Vision / Mission: Quality public services. L 9 mod• o LL 0 O � � O Cam' z o G V) P N -a a qnI:D m � U 0 U m Y C O O a p�j z �� � > J S 0 -� o Mopaa Location Map o egg I a o °o W R- T-M e5 F2 A g VS '-a 'wi 11 1 '3� a P - -,.; O 9 8 LOU 15 a ;am mini, MU -h a i HIM anon ju meld in in "2 1 a 1 womd 11 !is Polish :Q :H H 11 Own �.." "A MEW M' VIS 1 all M I H Wx H v N! a 611 a "Wi 1 all 1gigqn, j:1 Rs- i F is I 8a, H to QM IV., 42Y: M 1'9* 1 51'.. P �a' '�� 0 "cif) R.— A g. 0. 1 " 42'sR I, N— M I FI is. 04. v Igg USIHIMM-1 .1 1 w 114 in PgON HT , 1 n Ill. M gll a d 1 w N INA it, px. SA -01 A Sts Mg! SIR' 1 :1 . I% 101 me, 151 1 52 -ji i. : U 1 1: M.1ing =1 . H v , 1114 BRU1409 12, G M.. E A — — — I H ; 8 hit Igo 117 NEW 0104 cL o . Fz: NNOU CS / - _ '2i WOWS- . LLJ W (j) '2i CERTIFICATE OF SURVEY LEGEND• FOUND NDN PPE NOTE') O SET 1/2' RFBM W /CAP 44109 O—E POLE (ANH CUY AHaM) M a ME NTORVB b MN ® COMLUM wri VNLHOIE LEGAL DESCRIPTION: LOTS 1 AND 2, BLOCK 1, HARDING ACRES THIRD ADDNK)N, vANNOLL HENNEPIN COUNTY, MINNESOTA t DECNIIWS TREE (SQE W U.CHFS) LEGAL DESCRIPTION OF EASEMENT AREA ���} PROPOSED TO BE VACATED: OU6 TR couo EE (SRE N NCIES) THAT PART OF A 20 FOOT WIDE UTILITY AND DRAINAGE EASEMENT AS SHOWN ON THE RECORDED PLAT OF HARDING ACRES PS M•OE t• NO WHICH LIES THE LINE COMMON LOT AND 2, BLLO I �� OF SAID PLAT, WHICH LIES EAST OF THE WESTELRY 10 FEET OF SAID BLOCK I AND SOLRHWESTERLY of THE NORTHEASTERLY 10 FEET OF SAID LOTS I AND 2. wrsE FENCE n, J� BRUMNom SURFACE O ti NOTES: t / 1) THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A _ ro1`c suRFP.cE TITLE INSURANCE COMMITMENT. EASEMENTS SHOWN ARE PER PLAT OF WARDING ACRES THIRD ADDITION P.I.D.:33- 117 -23 -23 -0054 (LOT 1) AND 33- 117 -23 -23 -0055 2) (LOT 3) LOT 1 PARCEL AREA: 34,481 SO. FT. 4) BEARING BASIS IS ASSUMED, 5) DATE OF FIELDWORK: 3 -4 -2017 p 6) ELEVATION DATUM: HAVD 88 (BY CPS OBSERVATION) lV 1Y 7) BENCHMARK: TOP NUT OF HYDRANT ELEVATION - 992.94, AS SHOWN ON MAP. B) ZONING: R -1C 3 S OpWj � eA•nF1i CERNFICATION I hereby certify that this survey, plan, or report as prepared by me or under my direct supervision nd time L om o duly Ucensed Lord Surveyor under the laws of the stole of Minnesota. srxn: '`AVi_s V v 1411 X/- -YTS T, � Vm Wr4,!,woeaflP�rvf�� 6•+ /16695 ma / zolTOO9 scum; 3_4 -zolT OMAN Bf: INM REM b2 -SIIT Sr11L 1' � M FEET VAN NESTE SURVEYING .PROFESSION& SURVEYING SERVICES V S 85 WKDHURST RMD D(CETSpR MN 55331 PHONE (952) 688 -3055 TOLL -FREE FAX (866) 423 -0120 WWW.VANM1EfirESURVEYBIO.COM SIYII I K 1 1/r S .Mfne r� O 20 yy�,��� � E EV4FA b 1.. Tw M' T H T O 992gy� Iryp� PREPARED FOR: JULIE DAHLBERG 25270 SMITHTOWN ROAD SHOREWOOD• MN 55331 CITY OF SHOREWOOD RESOLUTION NO. 17- A RESOLUTION VACATING DRAINAGE AND UTILITY EASEMENTS FOR 25270 SMITHTOWN ROAD RECITALS WHEREAS, Julie A Dahlberg and Thomas A. Dahlberg, wife and husband, owners of 25270 Smithtown Road and legally described as Lots 1 and 2, Block 1, Harding Acres Third Addition, Hennepin County, Minnesota, submitted to the City of Shorewood a petition on August 3, 2017 requesting the vacation of easements along the previous property line between the two parcels (the "Vacation "); and, WHEREAS, notice of public hearing on the proposed vacation of the easements for drainage and utility purposes in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior /Shorewood edition of the SUN-SAILOR NEWSPAPER on the 17th and 24th days of August, 2017, and in the LAKER NEWSPAPER on the 19th and 26th days of August, 2017; and, WHEREAS, said notice of public hearing was posted on the city's website and at the Shorewood City Hall; and, WHEREAS, the City of Shorewood City Council heard all interested parties on the question of vacation at a public hearing on the 11th day of September, 2017, in the Council Chambers at the City Hall. RESOLUTION NOW THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota hereby vacates the easements graphically shown in Exhibit A and legally described as: That part of a 20 foot wide utility and drainage easement as shown on the recorded plat of Harding Acres Third Addition, Hennepin County, Minnesota, which lies along the line common to Lots 1 and 2, Block 1 of said plat, which lies east of the westerly 10 feet of said Block 1 and southwesterly of the northeasterly 10 feet of said Lots 1 and 2. NOW THEREFORE BE IT FURTHER RESOLVED, that the City Clerk is directed to record this resolution with the Hennepin County Recorder and Surveyor's Offices in accordance with Minnesota Statutes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this l Ith day of September, 2017. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk C la K � LL �8 Ila s%5q 146 Rryrzig 3 a •F+ Z x W N m r r_ { p V � a y 8F¢¢gg � gg � Pafa CITY OF SHOREWOOD RESOLUTION NO. ________ A RESOLUTION APPROVING A SECOND AMENDMENT TO THE DEVELOPMENT AGREEMENT FOR MINNETONKA COUNTRY CLUB P.U.D. WHEREAS , in 2016, the City of Shorewood approved a final plat and Development Agreement for the Minnetonka Country Club (the Project), located at the southwest corner of the intersection of Smithtown Road and Country Club Road, and includes lots legally described as: Outlot L, Minnetonka Country Club, Hennepin County, Minnesota according to the recorded plat thereof; and WHEREAS , the Project is subject to a Development Agreement (Agreement), dated August 2, 2016 which outlines required setbacks for the Project; and WHEREAS , the City of Shorewood and Mattamy Homes, (Applicant), have agreed to an amendment to the Agreement, that would allow an additional year to complete the interior trails. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood has approved a Second Amendment to Development Agreement, as follows: 1.The request for approval of this Second Amendment to the Development Agreement (Exhibit A) allowing the developer up to July 31, 2018 to complete the trail construction is hereby approved. 2.This Resolution authorizes the Mayor and City Administrator to execute this Second Amendment to Development Agreement. th Adopted by the City Council of the City of Shorewood this 11 day of September, 2017. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk S:\Planning\Planning Files\Applications\2016 Cases\Minnetonka Country Club (MCC)\2nd Amendment to DA\resolution.doc #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Accept Bids and Award Contract for 2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court,Oak Ridge Circle,Summit Avenue,City Project 17-13 Meeting Date: September 11, 2017 Prepared by: Alyson Fauske, City Engineer Reviewed by: Larry Brown, Director of Public Works Attachments: Resolution, Location Map Background:The 2017 Pavement Reclamation Project was initiated when bituminous core results for the roadways scheduled for mill and overlay indicated that the existing pavement deteriorated to a point where milling and an overlay may result in poor performance of the new surface. Staff recommends pavement reclamation of Howards Point Road, Kathleen Court, Oak Ridge Road and Summit Avenue as a feasible alternative for long-term performance of the roadway surface. It is noted that two additional segments were added to the project, outside of the initial scope of the pavement reclamation project. These segments include replacement of the culvert between the wetlands on Eureka Road North and paving of the raised gravel area of the roadway. In addition, construction of concrete curb and gutters were added at the Yellowstone Trail intersections at Country Club Road and Lake Linden Drive. Council received the letter feasibility report on June 12, 2017, and authorized staff to prepare plans and specifications for the project. At the July 24, 2017 meeting the Council authorized the advertisement for bids. As noted above,the plans include the installation of concrete curb and gutter at the following intersections: YELLOWSTONE TRAIL/COUNTRY CLUB ROAD ffiNg fi r r I// r %/ ✓ rr %%r- rau�m isi� c J J HinsHiiwc wVtHici ";...''``9�tty�ff�'YT/J1j� ,��l r�,� ✓��� //,,;//i�/iii '� �5 i' � r,�,�; ' �!./r�✓rrjr � � 'r,� ii%/ii Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 YELLOWSTONE TRAIULAKE LINDEN DRIVE r, / I((Irr���%%//� // / /ia / r/e✓r r / /�� V ,SEE wN SL 4 a I�/lil,�� � FLhHSINO LEIU WfeIMOLL�!���/� �j CSAH 19 / ./ �r MAr cxlsHN coNCHLiL r //0., kr/„ ✓//r J CURB AN d GUTTER �j%% ��� The project plans indicate a 25' radius for the curb and gutter. This can be adjusted to a 20' radius in the field, if directed by the City Council. This may be done as a field change, after the award of project, if desired. Bids were received and read aloud on August 31, 2017. A total of four bids were received,tabulated and are summarized as follows: Bidder Total Bid C.S. McCrossan Construction, Inc. $810,924.60 Valley Paving, Inc. $812,006.50 Bituminous Roadways, Inc. $823,838.15 Hardrives, Inc. $897,247.91 The enclosed resolution accepts the bids and awards the contract. Financial or Budget Considerations: Engineer's Estimate: $809,420. The project cost including 5%construction contingency$835,252.34 Revised amount budgeted in the CIP: $900,331 It is noted that bids were higher than anticipated, due to increases in bituminous prices due to an oil price hike, as refineries in Texas were forced to shut down due to the hurricanes. Project Schedule: The contract documents state that work is to be substantially complete by October 31, 2017; substantial completion includes curb and gutter, both lifts of pavement and cleanup. The final completion date is November 10, 2017; this work includes turf establishment, landscaping and driveways. Atypical weather conditions for this time of year could delay the project. Options: Staff recommends Council consider the following actions: 1. Accept the bids and award the contract for the 2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak Ridge Circle, Summit Avenue, City Project 17-13. 2. Provide other direction to staff. Recommendation: Staff recommends the City Council approve the attached resolution "Accepting the bids and awarding the contract for the 2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak Ridge Circle,Summit Avenue, City Project 17-13" o0o w z. �r 0 6 iw o a .NR 'p ww wW �1OO oa Io F pa 0 U '° W�ti QF -1 84 S2 w r—U5 OZ tJ Fpa O 3w yzw w � x F = o w o¢O m ° mew m s." m 5z w_i Iz LL a w"� F ' �i Z o U° nJO Wa i W L,w ()aa i Ow �U d'U�� Om a<, N of as N a °w 3 =morn <z ; U' wo rc v C OFO O \ ¢w ? f0 Nzo 5"�dw m w U 0jwN aw 5 a�LL x W " boa �aQ8.Q i OOH N3 FH Y C9 p ail ❑ 1--w- 'o s-a¢w�v, - w Ono ini uY rc�z Z o m uz of YY- OU fw (� w'U mU Chi Q lw LLwo 0 — OQ— F• = WW wiz °w"w o mm U) m Jg °yrc z z 3 m°w :o z z -°U �z v 5 Z ao- o c wQ Jw 'o NM N a am =2w a b, �p a��5 d m <� m �+ U U W W X rn/ i s rye° �.SS 7J t� I a O ; Q T wgrn/f`s °,,� yNa� b oa O 0 ° ^ a LL Z p ❑ :g` 'dsYW'�`s 1`"' i g" BLS ° af U U Q ° _ a t \= gds sa�LJ w m Q Q w ogg��w as�w s ��Ma y J z C4 tq w< $ ? 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S Z cnOYw a- U z vJ O ,� x+s( rMSQt.xm xs < $ asorwe5 ° w F ¢ F�� T �� J O LLz I r o�m W ? �- z CV zU ° ffre b / z Woo 0 0 a �.5 m U I J „ o I � Illllllill Wgo za p m map ° z z m }4 F U K g fn W wl`5 o } w ti U) } '" F wz w z a 5 oO 4 F ° z Nzz ° 5 z o!_ _ s W ° Oxso m Z Z `� B 8 k o o E F- cn ilo W y ° 8 W - o S i H 8 w 5 3 T Wtl Sb�9b�i L[aZ/a/L fi'W'LLL'JWF4bZp\veM1P9\WI•SZfiZO\�N AL WS 477 Temperance Street St. Paul, MN 55101 (651)286-8450 September 1, 2017 Honorable Mayor and Council Members City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: 2017 Street Reclamation Improvement Project City of Shorewood, MN Project No. 17-13 WSB Project No. 2925-40 Honorable Mayor and Council Members: Bids were received for the above-referenced project on Thursday, August 31, 2017, and were opened and read aloud. Four (4) bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by C.S. McCrossan Construction, Inc., Maple Grove, Minnesota in the amount of$810,924.60. The Engineer's Estimate was $781,220.00. We recommend that the City Council consider these bids and award a contract in the amount of $810,924.60 to C.S. McCrossan Construction, Inc., based on the results of the bids received. Sincerely, WSB &Associates, Inc. Paul Hornby, PE Senior Associate kkp Building a legacy—your legacy. Equal Opportunity Employer I wsbeng.com K:\02925-400\Admin\Construction Admin\Bidding\2925-40 LOR 090117.docx CITY OF SHOREWOOD RESOLUTION NO. 17 - A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2017 PAVEMENT RECLAMATION PROJECT, HOWARDS POINT ROAD, KATHLEEN COURT, OAK RIDGE CIRCLE, SUMMIT AVENUE CITY PROJECT 17-13 WHEREAS, pursuant to an invitation to provide bids for local improvements designated as the 2017 Pavement Reclamation Project, Howards Point Road, Kathleen Court, Oak Ridge Circle, Summit Avenue, City Project 17-13, on July 24, 2017; and WHEREAS, the City Council has determined that C.S. McCrossan Construction, Inc. is the lowest bidder in compliance with the bid documents. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a contract with C.S. McCrossan Construction, Inc. in the name of the City of Shorewood, Project No. 17-13, according to the plans and specifications therefore approved by the City Council on file in the office of the City Clerk. 2. That the City Clerk is hereby authorized and directed to return forthwith to all contractors providing bids the deposits made with their bids, except for the deposits of the successful bid and the next two lowest bids, which shall be retained until a contract has been signed. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11'' day of September, 2017. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #9A MEETING TYPE City of Shorewood Council Meeting Item REGULAR .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Title/Subject: Adoption of the Preliminary 2018 General Fund Operating Budget and Tax Levy Meeting Date: September 11, 2017 Prepared by: Greg Lerud, City Administrator Reviewed by: Joe Rigdon, Finance Director Attachments: Resolution Policy Consideration: Adoption of this Resolution will allow Shorewood to certify the preliminary levy to Hennepin County for inclusion in the Truth-in-Taxation property tax notices. Background: By statute, Cities must approve a proposed budget and property tax levy by September 30 of each year. The 2018 General Fund budget has been prepared in accordance with Council recommendations from the August 14 &28 work sessions for a 2.9 percent levy increase in 2018. The budget for revenues and expenditures may be changed up or down through December. However, once the preliminary levy amount is set, it cannot be increased. Final adoption of the budget and levy occur in December after the Truth-in-Taxation hearing is held in December. Financial or Budget Considerations: The adoption of this Resolution does not commit the City Council to any specific budget levels other than the maximum amount of property tax revenue that may be levied for collection in 2018. Options: The council can: 1. Adopt the preliminary budget and levy as previously discussed and presented in the attached Resolution. 2. Make any changes to the Resolution and budget. Recommendation/Action Requested: Staff recommends that the City Council adopt the Resolution as submitted by staff. Next Steps and Timeline: Staff will certify this Resolution to Hennepin County. Staff will continue working on the streets, equipment, parks, and Southshore Center capital improvement plans, as well as the enterprise fund budgets for council review prior to the December 4 Truth-in-taxation meeting. Connection to Vision/Mission: The annual budget is the plan that is a reflection of the council's priorities in the delivery of municipal services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Pagel CITY OF SHOREWOOD RESOLUTION NO. 17- ADOPTING THE PRELIMINARY 2018 GENERAL FUND OPERATING BUDGET AND TAX LEVY WHEREAS, City staff have presented the preliminary 2018 budget and tax levy at work sessions in August; and WHEREAS, the City Council has reviewed the budget and tax levy and made modifications to each that reflect desired community service levels; and WHEREAS, the City Council is required to approve and certify the proposed 2018 preliminary levy to the Hennepin County Auditor by September 30; NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1. The 2018 Preliminary General Fund Budget is hereby set at $6,195,632. 2. $5,331,245 is to be levied for 2017 ad valorem property taxes, collectible in 2018 upon all taxable property in the City of Shorewood. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this l lth day of September, 2017. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk