Proposal to Prepare Grant Application - LRIP Grant for Country Club/Yellowstone/Lake Linden (2)AP
AP
701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800
September 20, 2017
Mr. Greg Lerud
City Administrator
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Proposal to Prepare Grant Application — LRIP Grant for Country Club /Yellowstone /Lake
Linden
Dear Mr. Lerud:
WSB & Associates, Inc. is pleased to present this proposal to provide services as they relate to preparing
a Local Road Improvement Program (LRIP) funding application for improvements on Country Club
Road /Yellowstone Trail /Lake Linden Drive between TH 7 and Hennepin County Road 19. The information
provided on the following pages includes our understanding of the project and the application; a
description of the activities to be completed; a proposed schedule to complete the necessary work by
November 3, 2017; and a cost estimate for completing the work.
The combination of Country Club Road, Yellowstone Trail, and Lake Linden Drive forms an important link
between the southern and northern portions of the City of Tonka Bay. Together they provide access to
two regional transportation facilities and link residential areas with commercial nodes within the
community. The City would like to upgrade these roadways to accommodate traffic in the area and
provide opportunities for non - motorized users. The project will include upgrading roadways to state aid
standards and incorporate a multiuse trail. To continue advancing and financing this project, the City of
Tonka Bay is seeking a proposal to prepare an application for the 2017 LRIP grant offered by MnDOT.
Work on the grant will begin immediately upon authorization and will be completed prior to November 3,
2017, so that the city may officially submit the grant. As part of the project, WSB will be required to
complete the following as a minimum:
• Provide applicant information
• Provide information on the project location and maps showing the location of the project
• Provide a project description of the proposed improvements and incorporate a project graphic
that shows the proposed improvements
• Note the project's eligibility
• Provide data regarding the project's readiness and note that there are no railroad impacts
• Document the project's consistency with the state's or Hennepin County's highway safety plan
• Identify existing deficiencies and how the project addresses those deficiencies
• Document multimodal improvements
• Identify planning -level project costs
• Provide the city with a draft letter of support to send to local property owners and support
agencies (for redevelopment areas)
• Complete draft and final applications
The City of Shorewood will need to provide a resolution indicating support for the project/application and
commitment to funding the remaining portion of the project.
Building a legacy — your legacy.
Equal Opportunity Employer I wsbeng.com
Mr. Greg Lerud
September 20, 2017
Page 2
ACTIVITIES TO BE COMPLETED
The following describes WSB's work plan and deliverables for the LRIP application.
Task 1 — Proiect Management and Coordination
Jack will ensure that internal WSB staff is coordinated in its tasks to produce the LRIP grant application.
Jack will review the application text and provide local context based on her familiarity with the project
area.
Jack will also serve as the primary point of contact for the city. She will check in via telephone and /or e-
mail to provide updates. Jack will monitor work tasks, schedule and the project budget.
Deliverables: updates, monthly invoice
Task 2 — Data Collection
WSB will review data needed to complete the application. We anticipate collecting the following:
• State Highway Safety Plan and the Scott County Highway Safety Plan
• Most recent 3 -year and 5 -year crash data from MnDOT
■ Redevelopment concepts for the County Highway 19 area
Deliverables: data used to develop required attachments
Task 3 — Technical Analyses
The state and county plans will be reviewed for consistency with similar crash types and system
improvements needed. Generally, in the Twin Cities — urban areas — intersection crashes, crashes
involving pedestrians /bicyclists, etc. are more prevalent. Strategies to address these deficiencies include
improving visibility, providing adequate sight triangles, constructing a roundabout, providing sidewalks,
etc. WSB will document existing issues and note the appropriate strategies based on the proposed
project.
WSB will also use the crash data collected in Task 2 to determine the existing crash rate and compare it
to district and statewide averages to address system deficiencies. Information already gathered will also
be used to discuss operations along the corridor and any known safety problems.
Deliverables: results of safety and capacity analysis
Task 4 — Cost Estimates
WSB will work with the City to develop a cost estimate that includes an itemized breakdown of
construction elements. WSB will provide the city with typical sections for use in entering information into
its cost estimating procedures. Together we will review and adjust estimates for inclusion in the grant.
Deliverables: typical sections, cost estimates
Task 5 — Application
WSB will complete the application as requested by the city. This task includes answering all the
questions in the LRIP form, preparing all the required maps and assembling all the application materials
and required attachments. A draft copy of the maps and application will be provided to the city for review
and comment. Comments from the city will be incorporated into the final submission.
Deliverables: draft application, final application, required attachments
Mr. Greg Lerud
September 20, 2017
Page 3
•
The WSB team will begin work immediately to complete the grant application to meet the November 3,
2017 deadline as well as to provide review time for city staff. A proposed schedule for preparing the
application is listed below:
Commence Work
Upon Authorization
Submit Draft Application to City for Review
October 13
City Staff Review
October 16 - 20
Revise Draft Application
October 23 — 27
Final Draft to City
October 30
Application Deadline
November 3, 2017
. ;. e . OT T4 U
WSB will complete the proposed application for a fee of $3,500.
This letter represents our complete understanding of the grant application. If you agree with the scope of
services and proposed fee, please sign in the appropriate space below and return one copy to us.
Thank you for the opportunity to be of service to you. Please feel free to contact me at 763- 231 -4871
with any questions or comments.
Sincerely,
WSB & Associates, Inc.
/02_� Co-"
Jacqueline Corkle, AICP, PTP
Sr. Transportation Planner
Gre ud
City Admini rator, City of Shorewood
Date
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