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10-09-17 CC Reg Mtg Agenda
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, OCTOBER 9, 2017 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Johnson Labadie Siakel Sundberg B. Review Agenda Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of September 25, 2017 Minutes B. City Council Regular Meeting Minutes of September 25, 2017 Minutes C. City Council/Planning Commission Joint Session of September 26, 2017 Minutes D. Approval of the Verified Claims List Claims List E. Accept Professional Services Agreement with WSB & Associates for the Shorewood Lane Ravine Restoration, City Project 17 -15 Engineer Memo F. Approval of Tobacco Licenses Clerk Memo Resolution 3. MATTERS FROM THE FLOOR (No Council Action will be taken) A. Chaska Road Complaint and Petition — Cindy Marr Attachment 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING A. Report by Commissioner Riedel on 10 -03 -17 Planning Commission Meeting 8. ENGINEERING /PUBLIC WORKS CITY COUNCIL REGULAR MEETING AGENDA — October 9, 2017 Page 2 9. GENERAL /NEW BUSINESS A. Assessment policy for unpaved streets 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Watermain Report B. Mayor and City Council 11. ADJOURN City Administrator memo Draft policy CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, SEPTEMER 25, 2017 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 6:19 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Lerud; and Planning Director Darling Absent: Councilmember Siakel B. Review Agenda Sundberg moved, Johnson seconded, approving the agenda as 2. Representative Cindy Pugh 2A 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. City Administrator Motion passed 4/0. Mayor Zerby welcomed Minnesota Representative CindyPugh'Diistrict 33B who was present to give an update on legislative activities. Representative Pugh shared her views on the last legislative session process. She then shared her perspective on the litigation between Governor Dayton and the republican State Legislature. Representative Pugh stated her legislative assistant told her Council would like to discuss aquatic invasive species (AIS) and the State's role in helping to mitigate it, and State Highway 7. She provided Council with a copy of the draft 'Metro District 10 -Year Capital Investment Plan (2018 — 2027) noting there is nothini specific to Shorewood in the Plan. She noted that now, between legislative "sessions, would be a good opportunity to discuss any legislation on any subject matter that she could be working on for her constituents. She also noted that she could not find any legislation specific to Highway 7 in her legislative area. She explained that she has had the issue of public safety on Highway 7 on her radar for some time because of the death of a Minnetonka High School student. For the past 6 to 8 weeks she has been in touch with a GOP staff researcher about the pedestrian trail over Highway 62 at/near the Gleason Road exit. She would like something similar for over Highway 7 but she does not think that would address any of the traffic issues generated by the High School. She noted she was amazed to learn how many parents provide their children with a car for their 16"' birthday and how many students drive to school. In response to a comment from Mayor Zerby, Representative Pugh stated this last session was the fifth legislative session she was involved in and she is in her third term. She now knows how to navigate the legislature and how to get things done. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 25, 2017 Page 2 of 6 Mayor Zerby asked what the City can ask of Representative Pugh and where she has influence. He stated Highway 7 comes to mind because it is a state highway. He commented that he is not sure how the Minnesota Department of Transportation's (MnDOT's) budget process works and if the Legislature has any influence on MnDOT projects. Representative Pugh explained during the five years she has served on the Legislature she has never served on the transportation or education committees, noting there is nothing more important to the District she represents than education. Her district is one of the highest tax districts in the State. Taxation is also a big issue for her constituents. She is currently working on legislation that will be heard in committees that she does not serve on. Her influence does not depend on which committees she serves on. If Shorewood wants something and if she supports it the two should worklogether as soon as possible to allow her the time to build coalitions of support because chances are if Shorewood wants something there are likely other suburbs and legislators that want the same thing. She ' commemed that Shorewood abuts the City of Minnetonka and Minnetonka is represented by someone from the other major political party. Mayor Zerby explained Shorewood is basically seven miles long and one mile wide. It is served by two school districts — the Minnetonka Public School District and the Westonka Public' ,School District. Shorewood had formerly been part of Excelsior Township and it shares the Excelsior zip code. From his perspective Shorewood has an "invisibility cloak" over it. Representative Pugh noted Shorewood is either the second or third largest city of those she represents and she represents 10 cities. Mayor Zerby stated Shorewood is somewhat divided into three parts. The east side has been more recently developed and it has curb and gutter, sidewalks in ,various places, and various park systems. The west side was more rural and is now is becoming more built up. For example, the Minnetonka Country Club development is planned to have 142 single - family homes in pit. At lot of the roadways do not have any safe pedestrian access. The number one issue the City hears from residents is about traffic and speed. Zerby then stated people want to be able to safely walk ;their dogs and they find themselves competing with vehicles. There is no safe shoulder' or sidewalk for them to walk on. The desire is to construct and connect sidewalks: There are two senior housing projects being built. The one in Shorewood is located on the south side of Highway 7 along Chaska Road. There is no safe way to walk from there into Excelsior. Pugh stated that presents aperfect opportunity to work on legislation. Mayor Zerby stated City representatives have spoken with MnDOT and Hennepin County representatives about the need for safe pedestrian access along Highway 7 and along County Road 19. There is a trail that that goes down to Target in the City of Chanhassen but it stops at the Shorewood border. There has been discussion about constructing a trail segment in Shorewood from Chanhassen border to the Excelsior border. Shorewood decided not to move forward with that because Excelsior was not on board with constructing its segment. There is a need to have some regional authority to help bring multi -city projects to fruition. Representative Pugh noted she agreed that the cities should be working collaboratively but she does not know how to make that happen. Mayor Zerby stated there are joint powers organizations that provide police and fire services to four and five of the South Lake cities. Four of the five cities have their own public works departments. It has not been easy to get the cities to agree to share in providing those services and eliminate redundancies. He CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 25, 2017 Page 3 of 6 had pushed forward the idea to do a joint snow plowing effort with Excelsior. The then Excelsior Public Works Director did not think the Shorewood Public Works Department would know how to plow Excelsior's streets, sidewalks and parking lots. Representative Pugh stated during the first legislative session she was involved with she pushed forward a bill that would award joint powers entities a tax exempt status. She asked if the Three River Park District (TRPD) could be part of a joint powers entity with some of the cities. The TRPD has a lot of engineering and planning resources and it is financially sound. Could that type of joint powers entity help drive collaboration when it comes to extending and connecting trail segments along County Road 19? Councilmember Sundberg stated part of the Lake Minnetonka LRT Bay on its way to Excelsior. During the winter Tonka Bay does not k Representative Pugh stated if the TRPD were to be part of a cities then maybe the legislature could fund that entity Mayor Zerby noted that Shorewood has a good relati Representative Pugh stated she has met with lobbyist M meeting about the Commons in Excelsior. She stated if the TRPD could use its resources to enhance that property. Councilmember Sundberg stated she thought be a good way to get that discussion going. Mayor Zerby stated it is his understanding that TRPD representatives. Representative Pugh stated ,a few years ago she sp involvement with the Commons and Gavlord did not how he currently stands on tha would be possible to schedule a Councilmember Labadie stated than just Excelsior, Shorewood entity to get on board. She thou representatives to find out what with the Vesel and she goes through Tonka plowed. with other South Lake orchestrate a could be annexed by the TRPD the Live Pugh coordinate that meeting would has extensively discussed the Commons with th Excelsior Mayor Gaylord about TRPD s much interest in that. She does not know TRPD representatives and find out when it it's important to remember that the TRPD spans an area much greater and Tonka Bay. She then stated the TRPD would be a great powerful ;ht she would be interested in having Representative Pugh contact TRPD hey have to say. In response to a comment from 'Councilmember Sundberg, Representative Pugh stated she is the Vice - Chair of the Government Operations and Elections Policy Committee. Representative Pugh stated she had spoken with TRPD representatives about the joint powers entity opportunity and the TRPD representatives asked how the TRPD could be of assistance. She then stated that maybe the TRPD could contribute its infrastructure resource pro Bono. Councilmember Labadie asked if the TRPD was focusing on the smaller cities for joint powers entity opportunities. Representative Pugh clarified she had only reached out to the TRPD with regard to the Commons because of the unique challenges the Commons has. Mayor Zerby stated Excelsior had formed a citizens' committee to come up with recommendations for the Commons. He then stated he does not want the focus to be on the Commons. He explained Shorewood CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 25, 2017 Page 4 of 6 bares the cost for its parks and basically all of the ball fields in the area. Excelsior residents use Shorewood's parks and beaches noting that is fine because parks are public. Each city bares the cost of having recreational land. He noted that the City of Deephaven issues special permits to its residents for parking at a majority of Deephaven's city beaches. He stated when it comes to helping fund improvements to the Commons he used his phrase "if we don't have any say we don't want to pay "; a phrase he has used for other things. Representative Pugh noted she understands and respects that position. Zerby noted that Excelsior is really the hub of the South Lake area and for the most part it is referred to as the area's downtown. Shorewood does not really have a downtown. He explained that Excelsior is approximately one square mile in size and it has issued 30 liquor licenses with =four of them being for off - sale liquor stores. Those have been issued without any consideration fob the impact on the surrounding area. There are repercussions to public safety because of all of the establishments that serve alcohol. Excelsior's demands on public safety have continued to increase along with it increasing its size of its entertainment district. He stated he thought it would be beneficial`to have common oversite of the small South Lake communities rather than having them all be standalone entities. He noted that Shorewood has three off -sale liquor stores in the entire City. Councilmember Labadie asked how many on -sale liquor establishments there are in Shorewood. Mayor Zerby stated there is one (the American Legion) and it is` a club to, which you have to be a member. Labadie noted it closes early. Labadie stated the police Joint Powers Agreement (JPA) bases funding in part on the member cities' populations. Shorewood has the largest population but not the largest number of police calls. Councilmember Johnson stated the vast majority of the police calls are related to DUIs (driving under the influence). Representative Pugh stated' during her first legislative session she served on the Judiciary Committee. During that time she learned there were more BWI (boating under the influence) incidents than DWIs in the area she represents. She asked what influence Shorewood has been able to have in ensuring Shorewood is only incurring its fair share of the South Lake public safety expenses. Councilmember Sundberg stated the funding is very lopsided. She then stated Excelsior needs more public safety services but that does not mean Shorewood should be paying for it. Councilmember Labadie commented that Shorewood does not have land that could be developed and used by liquor establishments. Representative Pugh stated, that Shorewood incurring costs for public safety services that amount to more than its fair share is at the expense of using its tax resources for other things. She asked if there is anything she could do to be of assistance with that. Labadie stated she thought Shorewood was locked into the existing funding formula until the police JPA comes up for renewal. Mayor Zerby asked when the bonded debt for the public safety facilities will be paid off. Administrator Lerud responded in 2023; Zerby noted it takes a unanimous vote to change the JPA and to date the South Lake Minnetonka Police Department (SLMPD) Coordinating Committee has not reached a consensus that it should be changed. Most of the SLMPD member cities think Shorewood should pay more if the SLMPD district is viewed strictly by ad valorem and then Shorewood would pay 60 percent of the funding. That topic went to arbitration a number of years ago and the cap was set at basically 50 percent. Shorewood had an argument that if it paid more than 50 percent of the funding then it wanted a majority say in operations. He noted the SLMPD funding formula is based on population, tax capacity (ad valorem) and initial complaint reports (ICRs) and commented that Shorewood's tax base is going to go UP- CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 25, 2017 Page 5 of 6 Administrator Lerud stated during a Council work session about one month ago there was some discussion about setting up a lake improvement district to fund the mitigation of aquatic invasive species (AIS) in Lake Minnetonka. There was question if only the owners of properties that front the Lake should be responsible for paying for that. That same question applies to all lakes in the State. Council's perspective is that discussion needs to start at the State level with the Minnesota Department of Natural resources (DNR). Councilmember Labadie stated that perhaps a fee could be part of the boat license tab fees. Lake shore owners may or may not have a boat that is taken in and out of a lake and then taken to other lakes. Representative Pugh stated the State has spent significant resources on AIS. For example, it has put a lot of funding into the University of Minnesota AIS Center to try and find solutions. The funding for that has not been increased or decreased. The funding has been given to counties and it is up to Hennepin County to determine how it is going to use those resources. She expressed concern about the cost lake front property owners have to incur for lakes that are public amenities. She clarified she does not have a solution and offered to find what, if anything, could be done in future years while noting the budget is set for the next two years. Mayor Zerby stated people view Lake Minnetonka as a regional park-and dealing with AIS is somewhat of a regional issue. Lake Minnetonka is a marquee lake in Minnesota and it is used by people from all over the State. That is why the City is looking to the State and Hennepin County to help fund efforts to address the AIS issue. That funding should not just the responsibility, of those who own property that fronts the Lake. Representative Pugh stated she thought the committee would say the resources that had been allocated to Hennepin County were proportional to the amount of lake shore. Funds were allocated to all of the 87 counties in the State. Mayor Zerby noted that Lake Minnetonka is the 14"' largest lake in Minnesota. Representative Pugh stated she will check into what might be done. Representative Pugh then stated she had checked into how much Municipal State Aid (MSA) funding Shorewood received. Shorewood received $347,000 in 2017. The transportation bill afforded Shorewood an increase of $1 ,000 in 2018; $15,000 in 2014; and $35,000 in both 2019 and 2020. She asked how Shorewood, allocates those MSA funds. Administrator Lerud noted they are used for State Aid roadways. Representative Pugh stated,.she would like to meet with staff to gain a better understanding of the use of and amount of MSA fandina and what the needs are. Councilmember, Labadie stated there are a number of stoplights along Highway 5 east of Highway 41. From the intersection of Smithtown Road /Rolling Acres and Highway 7 to the intersection of Highway 7 /Highway 41 there are no stoplights. Those on Highway 5 are in a very commercial area. The area along Highway 7 is very residential. She stated she would like to discuss the lack of stop lights with Representative Pugh in the future. Labadie then stated the City Ordinances do not include anything about pan handling, begging, soliciting and so forth. There are people doing that who stand in the County /State Highway right -of -way near the intersection of Highway 7 and Highway 41. Shorewood cannot do anything about that because they are not standing in Shorewood. The City of Chanhassen cannot do anything either because they are not standing in Chanhassen. She frequently hears complaints about them when she shops at CUB Foods. A group of those individuals are dropped off and picked up by someone driving a Mercedes Benz. She noted she would like to discuss that with Representative Pugh in the future. CITY OF SHOREWOOD WORK SESSION MEETING MINUTES September 25, 2017 Page 6 of 6 2. ADJOURN Labadie moved, Johnson seconded, Adjourning the City Council Work Session of September 25, 2017, at 7:02 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED Christine Freeman, Recorder AT] Sam 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, SEPTEMBER 25, 2017 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:05 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie and Sundberg; Attorney Keane; City Administrator Lerud; City Clerk Thone; Planning Director Darting; Director of Public Works Brown; and, City Engineer Fauske Absent: Councilmember Siakel B. Review Agenda Labadie moved, Sundberg seconded, approving the agenda as presented. Motion passed 4/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda., Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Regular Meeting Minutes of September 11, 2017. (It was noted that the phrase "an amount not to exceed" was removed from the motion adopting the resolution for Item 8.13 on the agenda which was found on page 9 of the minutes.) B, Approval of the Verified Claims List C. f Adopting RESOLUTION NO. 17 -082, "A Resolution Accepting 2017 Hennepin County Residential Recycling Grant." D. Adopting, RESOLUTION NO. 17 -083, "A Resolution Approving Updated City Fee Schedule."" E. Proposal for Construction and Material Testing Services for the Badger Park Phase 2 Improvements, City Project 17 -09 Motion passed 4/0. 3. MATTERS FROM THE FLOOR There were no matters from the floor presented this evening. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 2 of 14 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS A. Report by Molly Barr on the September12, 2017, Park Commission Meeting Park Commissioner Barr reported on matters considered and actions taken during the September 12, 2017, Park Commission meeting (as detailed in the minutes of that meeting). Director Brown explained Public Works personnel have tasks (e.g;; watermain flushing, roadway patching, and jetting of the sanitary sewer system which is required by the�City's insurance carrier) that must be done before the ground freezes. Public Works has committed to creating the ice rink in the Freeman Park north parking lot but it may be pushed out to when the temperatures start dropping. Staff was working with the electrician to have the lights installed in the 'next day or two; the footings for the light standards have been poured. B. Accept Donation of Memorial Park Director Darling stated the City recently received behalf of Minnetonka Lacrosse Association, for a l bench to be located adjacent to the Lacrosse Field lacrosse player. The bench will not be installed unt" substantially complete. Councilmember Sundberg has not indicated to date rc Sundberg moved, John Accepting a Donation for 7. Conditional 1U Seating Applicant: Location: donation of $1,000 from Jason Landstromon, on : bench in Badger Park. The donor would like the he bench is in memory of a deceased parent of a fter, the Badger Park parking lot improvements are will be a plaque on the bench. Director Darling stated the donor Adopting RESOLUTION NO. 17 -084 "A Resolution Memorial Bench for Badger Park." Motion passed 4/0. Coffee Shop with Drive -thru Service and Outdoor Dave Watson 19245 and 19285 State Highway 7 Director Darling stated that during its August 28, 2017, meeting Council discussed a conditional use permit (C.U.P.) for the Watson Vinehill, LLC, proposal to redevelop the properties located at 19245 and 19285 State Highway 7 for a coffee shop (Starbucks) with drive -thru service and outdoor seating. She explained the subject properties are located on the frontage road between the intersection of Vine Hill Road /Delton Avenue to the east and Vine Hill Road /State Highway 7 to the west. Currently there is one office building on each of the properties. The proposal includes removing the two office buildings, combining the two properties into one, and redeveloping the new site with the Starbucks. The Planning Commission discussed this application during its March 3, April 4, and May 2, 2017 meetings. The Commission unanimously recommended denial of the application due to the impact on traffic, primarily in the morning. During the August 28 Council meeting staff recommended approval of the application CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 3 of 14 subject to three specific improvements to the adjacent roadways. Staff again recommends approval of the application subject to recommendations similar to those made on August 28. First, add an east -bound right turn lane into the site from Delton Avenue. Second, add a north -bound right turn at the Vine Hill Road /Delton Avenue intersection. Third, add a west -bound by -pass lane on Delton Avenue near the site entrance. During the August 28 meeting, the applicant expressed concerns about the three improvements recommended by staff and offered alternatives. Council ultimately continued the consideration of the application to allow staff time to discuss the proposed improvements with the City of Minnetonka staff and to discuss the number of students per vehicle with representatives from the Minnetonka School District. Staff had provided Council with emails /letters received from Minnetonka and the School District. Minnetonka staff has indicated that the changes in the right- of-way, (ROW) would require a ROW permit and a development agreement that would need to be reviewed and authorized `,by the Minnetonka City Council. The Superintendent of the Minnetonka Schools stated about 625 parking,permits have been issued to students for school years 2015 — 2017. Most of the permits are for 2 — 4 person .carpools; there are a few exceptions for single occupant vehicles. Staff has reviewed the applicant's concerns and the specific site circumstances and decided to refine its recommended improvements. The City's Transportation Engineer, originally modeled his analysis on a standard design for both turn lanes and the by-pass lane which is 244 feet in length with tapers. Since August 28 staff has refined their recommendations, based on confined site characteristics. Staff now recommends the turn lanes and the by -pass lane (with tapers) be 100 feet long; that length would better fit the area. The shorter length would accomplish the goal of'mitigating the impact of the use on the site. The applicant has reviewed stags refined recommendations and has agreed to a right -turn lane into the site from eastbound Delton Avenue., The applicant proposed an alternative to the right -turn lane for Vine Hill Road /Delton Avenue, Jhe improvements would be on the west side of the street rather than the east side of the street. That would beep the road further away from the houses in Minnetonka and it allows Minnetonka more flexibility in cbnstrueting a trail. Shorewood, staff has reviewed the applicant's design which includes pavement widening. Staff has decided that as long as final design meets, State Aid standards the concept design showing improvements on the west side of the road is,acceptable and would satisfy the condition in the resolution to provide the turn lane. She noted that just prior to the meeting the City received a letter from Minnetonka staff (a copy of which was placed at the dais), commenting on the refined recommendations. She stated the applicant continues to believe that the by -pass lane would not be needed. The applicant has proposed adding a no -left -turn sign into the site off of westbound Delton Avenue from 7:00 — 8:00 A.M. Staff does not think that would be an appropriate improvement for that location and staff continues to recommend the addition of a by -pass lane. Darling noted staff recommends the City Council adopt the resolution granting the C.U.P. Staff believes the proposal could function without further degrading the intersections. She stated staff has received several letters from the applicant and one from resident Paul Stelmachers with specific questions about the traffic study. The applicant's traffic engineer, Vern Swing, has addressed Mr. Stelmachers concerns in writing (a copy had been provided to Council). CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 4 of 14 David Watson, with Watson Development, LLC, noted he had prepared a written response regarding what was discussed during the May 2 Planning Commission meeting and how the proposal has evolved since that meeting. He distributed a copy of the response to Council. He walked through his response for the record. The Planning Commission had received a copy of the traffic study in late March. He and Vern Swing met with representatives from WSB & Associates in April to discuss the results of the study. But, the level of understanding and the nuisances of the study were not to the level they are now when the Planning Commission voted to recommend denial of the C.U.P. application in May. Also, the issues that should have been discussed to be in line with the City Ordinance were not the primary focus of the discussion. The majority of the discussion was about the existing condition and how that condition could be remedied. All parties, like we development's impact on the adjoining roads; Vine Hill Road ar With regard to the results of the traffic study, some of the Corr, about the amount of traffic a drive -thru would generate and did not that shows the proposed drive -thru will primarily draw from ex_ during the AM Peak Hour. The results being 13 new cars to an change in the level of service. The Planning Commission had not now have on the results of this lengthy and very technical report. the AM Peak Hour , should have been focused on the n Avenue. ion members expressed concerns s on the results of the traffic study traffic, not generate new traffic ing condition of 900 cars and no 1 provided with the clarity people There was confusion about his alternative development plan, which does not require a C.U.P., and its impact on traffic. The alternative development plan is a larger scale (4,500 square feet) retail development with multiple tenants and the traffic study shows that type of development would generate more new trips during the AM Peak Hour than the proposed Starbueks development. This comparison was at the request of City staff but was not given the attention it should have by all parties including himself. There are aspects of the proposed development that have evolved since the Planning Commission's May meeting. His group has had multiple niectings,with City staff to discuss the traffic study and the projected traffic distributions. He believes all parties have a clearer understanding of the development's impact on the adjoining roads as wclt as the intersection of Vine Hill Road and Delton Avenue. WSB's proposed improvements were not included as part of the proposed development when the Planning Commission voted. Even though Watson Development does not believe these improvements are needed both parties are discussing the following improvements: ➢ A right turn lane off of Delton Avenue (approximate cost $32,000); ➢ A right turn lane on 'Vine Hill Road North (approximate cost $30,000); and, ➢ A by -pass lane on Delton Avenue (approximate cost $49,000). He stated people have a much better understanding of the traffic study and the development since the Planning Commission's May meeting. Mr. Watson then provided an update on the results of his meetings with the City of Minnetonka and the Superintendent of Minnetonka Schools, the results of the Starbucks study regarding locations near high school, and his response to the most recent City staff report. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 5 of 14 On September 12 he met with the Minnetonka Schools Superintendent Dennis Peterson. After discussing the proposed project with Superintendent Peterson, Superintendent Peterson supports the development. Superintendent Peterson does not have concerns with regard to the proposed Starbucks causing additional backups to Minnetonka High School and he thought the Starbucks could become a great opportunity for parents and students to meet. Superintendent Peterson sent City staff an email stating his position. During the August 28 Council meeting Council requested Starbucks research the drive -thru delivery times for Starbucks located near high schools. Starbucks looked into six locations that are near high schools and the average drive -thru delivery time of that sample group is 50.34 seconds. Starbucks strives to have a delivery time of 50 seconds. Starbucks does not track the number of customers per car but the district managers did state that it was not uncommon to have multiple passengers in the cars when a store is near a high school. With regard to City staff's recommended improvements, he noted that during the August 28 Council meeting he stated the result of the traffic study shows that during the AM Peak Hour (7:00 — 8:00 A.M. on weekdays during the school year) the proposed Starbucks development would not have a noticeable impact on the existing traffic condition. The memo from WSB dated August 23 lists three improvements that, WSB says would improve the existing traffic condition with the Starbucks development in place. The criteria for a C.U.P. allows the City to consider "the effect upon traffic into and from the premises, or, on any adjoining roads." The traffic study that was done for this proposed development, at the request of City staff, shows that the development would not have an adverse effect upon traffic into and from the premises or on any adjoining roads. The results of the traffic study show the existing level of service (LOS) condition, the impact of the proposed Starbucks development with no improvements on the LOS and the impact of WSB's three recommended improvements on the LOS. For the Delton Avenue entrance the existing LOS is B, with the proposed development the LOS would be B, and with the WSB recommended improvements the LOS would be A. For the Vine Hill Road entrance the existing LOS is A, with the proposed development the LOS would be A, and with the WSB reeommended improvements the LOS would be A. For the Delton Avenue and Vine Hill ,Road intersection the existing LOS is F with a delay time of 54.73 seconds, with the proposed development the LOS would be F with a delay time of 53.03 seconds, and with the WSB recommended improvements-the LOS would be E with a delay time of 48.63 seconds. The results indicate the proposed Starbucks development would not have an adverse effect upon traffic into and from the premises or on any adjoining roads. WSWs three recommended improvements result in an improvement to the existing condition, but they are not required to mitigate the impact of the proposed Starbucks development. He noted his attorney's letter 'dated August 28, 2017, to Mayor Zerby and the City Council, states the proposed project satisfies all of the applicable criteria for a C.U.P. established by the City's Zoning Ordinance. The law in Minnesota is that a local government body must approve a C.U.P. application if the applicant satisfies all conditions set forth in the applicable ordinance. Minnesota appellate courts have held that the denial of a C.U.P. is arbitrary and unlawful when the proposed use meets the requirements specified by the relevant zoning ordinance and when the reasons for denial have no factual basis in the record. As it relates to traffic, the City is allowed to consider "the effect upon traffic into and from the premises or on any adjoining roads" when determining whether to grant or deny an application for a C.U.P. The traffic study shows that the proposed Starbucks development will not have an adverse effect upon traffic into and from the premises or on any adjoining roads. The improvements that WSB has CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 6 of 14 recommended are not required for this proposed development to meet the criteria for a C.U.P. established by the City's Zoning Ordinance. He reviewed his position related to the three recommended improvements. 1. Add a right turn lane into the site driveway off of eastbound Delton Avenue. Watson response: Although it is not needed as a condition of approval, he is willing to install the right turn lane into the site driveway off of eastbound Delton Avenue as shown on WSB's rendering attached to the September 25 City staff report. At the intersection of Delton Avenue /Vine Hill Road modify northbound Vine Hill Road to add a dedicated right turn lane going east on Delton Avenue. Watson response: Although it is not needed as a condition of approval, he is willing to pay for and install the right turn lane as shown in the alternative development plan presented for this meeting. Add a bypass lane on westbound Delton Avg to turn let into the site. allow westbound cars to Watson response: His group believes this worx is nc condition. The traffic distribution shows just 4 cars entc from westbound Delton Avenue. That is 4 cars making effort to show the reality of the situation, he shared with with videos) he did on September 6 that shows a car ma a.m. and 8:00 a.m. and the longest wait time to ,make and would queued an unsafe dig the site during the AM Peak Hour hat turn over a one hour period. In an City,staff and Council the study (along :ing that turn eight times between 7:20 the turn was 6 seconds. Based on the distance from the entrance to the intersection and the traffic counts during that time of day, a car turning left off of westbound Delton Avenue would have to wait juts over 1.5 minutes to cause a backup into the Delton Avenue /Vine Hill Road intersection. Adding a by -pass lane would create safety issues. First, a driver heading west on Delton Avenue could accidently or intentionally use that lane as a,passing lane. Second, for cars exiting the site onto westbound Delton Avenue they would have to navigate three lanes instead of two. Although it is not needed as a condition of approval, if Shorewood Wants he would install, a sign that prohibits a left turn into the site off of west -bound Delton Avenue during the AM Peak Hour. Mr. Watson stated that although he does not believe all of the conditions listed in the Resolution of Approval are needed, he was willing to be bound by them subject to the following roadway changes. Under Conclusions in Item A.1 replace "which includes but is not limited to" with "except that the applicant shall." Also, under Item A.1 add the following: a. Add a 100 -foot right turn lane (with tapers) into the site from east -bound Delton Avenue. b. Add a right turn i lane, from north -bound Vine Hill Road to east -bound Delton Avenue utilizing Shorewood's right -of -way land located on the southwest corner of the intersection of Delton Avenue and Vine Hill Road. c. Install and maintain a sign on west -bound Delton Avenue that says "No Left Turn Into Starbucks from 7:00 a.m. to 8:00 a.m. weekdays." Mr. Watson noted his traffic engineer Vernon Swing, with Spack Consulting, and his legal counsel Bruce Malkerson were present to address any questions Council may have. He then thanked Council for its time. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 7 of 14 Vern Swing, with Spack Consulting and representing Watson Development, noted he was present to address questions asked by Shorewood resident Paul Stelmachers in his letter dated September 6, 2017. Mr. Stelmachers' questions and Mr. Swing's answers are as follows. ➢ Spack used the designation of "Pass By" trips as opposed to "Diverted or New Trips" which would have shown higher counts coming to the area. Spack's response: Land uses have a variety of trips associated with them based on whether that particular land use is a primary destination or a non - primary destination. For example, a stadium is a primary destination and its trips are typically new trips on the roadway. Homes, apartments, and offices are also examples of primary destinations. Land uses such -as „gas station/convenience stores, fast food restaurants, coffee shops are pass -by trips that draw from traffic that is already on the adjoining roadways heading to a primary destination. Coffee shops are a pass -by use. They generally do not generate destination based trips; they draw from traffic already on the road. In the AM Peak Hour people generally stop at coffee shops that are on their path to work and ones where they can get in and out of quickly. These trips, would be considered pass -by trips. To understand whether vehicle trips using a particular land use are destination or non - destination based, members of ITE (Institute of Traffic Engineers) have spent a lot of time interviewing customers at a variety of stores to find out if their trip is a primary trip or a pass -by trip, and what their origin is and destination is. The results of those types, of origin/destination' (O -D) studies conducted at coffee shops indicate that during the AM,Peak Hour 89 percent of the trips are pass - by trips from the adjoining streets. ➢ Spack used ITE 9”' edition C 2012, published 5 years earlier in 2007. So old at best. on data acquired since the ITE 8t' edition, re using is 10 years old at worst and 5 years Spack's response: That is all true. Yet, the data from studies that are 10+ years old versus studies that are 5 years old shows little variation over that time. While the rate of coffee consumption is on the rise, the raze of new store construction is also on the rise. The off traffic peak store usage may be rising bi4 the peak; condition is still dependent on convenience to attract pass -by customers. During the non -peak time there is significantly less traffic on Delton Avenue and quite a bit less on Highway 7 on an hourly basis. If the proposed Starbucks draws trips that are not all pass -by trips at those times they would have less of an impact on the overall function of traffic in the area. In the case of the proposed Shorewood location, during the AM Peak Hours drivers will not choose to leave Highway 7,to wait in a long queue to get to the site, to then wait in long line to get their coffee, and to then wait in a long queue to get back to Highway 7. Instead those drivers will choose a store that is more convenient. Drivers destined to the High School however are already, waiting; for them the detour through the coffee shop site is not inconvenient. ➢ Spack used traffic counts only from Delton Avenue, but the Starbucks representative stated that they used counts,from Highway 7 (20,000 per day) in their calculus to decide if the site met their minimum criteria for counts. It appears that they want it both ways. Starbucks is counting on New & Diverted Trips to drive business yet Spack is not. Spack's response: That statement is not fully accurate. Spack's traffic study shows the number of New & Diverted Trips during the AM Peak Hour since that is the highest peak time for Starbucks, for Delton Avenue and for Highway 7. In that there are only 13 new cars that would come to the area simply because there is a Starbucks there. During the off -peak times that would not necessarily be the case; some drivers may divert over to Starbucks from Highway 7. The volume of traffic on Highway 7 is obviously important to Starbucks during the non -AM Peak Hour. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 8 of 14 ➢ The ITE Trip Generation Manual suggests that "the user may wish to modem trip generation rates presented in this document to reflect ...special characteristics of the site or surrounding area." Ms. Stelmachers wondered if Spack made any allowances for the VERY `special characteristics of this site or surrounding areas'. Can this be verified? Spack's response: The site is located on a route that provides access to a High School. There are special characteristics associated with school related traffic peaks in terms of when they occur, the intensity, and the duration. This information was all captured in the traffic counts done for the site. As for specific trip generation no "VERY" special characteristics were identified. Mr. Swing noted he had concluded his remarks. Paul Stelmachers, 5210 Shad, noted that he disagrees with Mr not a destination business. He stated Mr. Swing used the word, gc shops, particularly in the AM Peak Hour, generally do not generate 6 another statement. The intersection being discussed is not a general Swing also stated he took into consideration that this leads to a set consideration the unique geometries. From his vantage point, commo cars or 13 cars are going to becoming off of Highway 7. He explain Road 101 and Highway 5 where there is a new Starbucks and plenty even though there is a pass -by there. He asked for a little more,te t by or on behalf of the applicant before Council makes its decision., Councilmember Johnson stated Mr. Watson noted that states "...the project proposed by Watson satisfies ai City's zoning ordinance." He asked Attorney Keane if Attorney Keane explained that the tj mitigate the adverse impacts of the project. They also generated conditi measures to improve traffic flow imposition of reasonable conditions Council reasonable'and connected u the project to move forward. In 1 degradation of the level of service would tiot be consistent with the f conditions recommended by the C t, City and are reasonable for a finding Swing's comment that Starbucks is erally, in the statement "...Coffee tination based trips ..." and also in tersection., He then stated that Mr. ol. He does not think it takes into sense tells people that more than 4 1 that he has been down to County f ears are coming off the Highway assess all of the new data provided letter from his attorney dated August 28, 2017, glicable criteria for a CUP established by the gees with that statement. iffic analysis undertaken by WSB came up with recommendations to raffic that would be generated in the area as a result of the proposed ns that in their professional judgement would address the mitigation finder the trip generation conditions of the proposed project. The .hat mitigate those adverse consequences are in the determination of the project demands; they are consistent with those required to allow ie absence of those, the City's traffic consultant concluded that ind traffic conditions would degrade the existing conditions. Those sdings of approving the conditional use permit. The findings with 's expert have been determined to conform to the requirements of the of approval. Councilmember Sundberg stated she could support delaying making a decision to the next Council meeting to allow time to assess the comments made this evening. Hopefully all Councilmembers will be in attendance at the next meeting. Mayor Zerby stated the letter from the City of Minnetonka mentions a possible trail. He asked where that would be located. Director Darling stated Minnetonka staff is talking about constructing a trail along the east side of Vine Hill Road from the intersection with Delton Avenue down to the existing trail further south at Vine Hill Road. Zerby asked if the by -pass lane would leave enough room for the trail. Darling explained Shorewood staff spoke with Minnetonka staff about how much room would be needed for the trail. It could fit in. But, under the alternative the developer proposed more of the improvements would be on the west side of the roadway where there are fewer trees and grade changes; she does not think there are any overhead power lines there either. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 9 of 14 Zerby expressed concern about pedestrian access to the site. He stated he thought some students are allowed to leave the school grounds for lunch. Zerby then expressed discomfort about Mr. Watson not wanting to accept staff's recommendation to add a bypass lane on westbound Delton Avenue to allow westbound cars to pass by cars queued to turn left into the site and proposes to instead install a sign that prohibits a left turn into the site off of west bound Delton Avenue during the AM Peak Hour. That enforcement responsibility falls on the City though the South Lake Minnetonka Police Department (SLMPD). He stated he finds it difficult to come up with a location where a police officer could park in order to enforce that signage during the AM Peak Hour. If there is no enforcement drivers will not adhere to the sign. He does not think 'a sign is an adequate replacement for staff's recommendation. He noted a couple of the members of Council had told him a tweet had been sent out on social media that said Council was going to vote on a Starbucks. He clarified Council is not considering a vote on Starbucks. It is a vote for a C.U.P for a coffee shop with a drive -thru. The drive -thru is the condition Council is discussing. A coffee shop is a valid use under the current Ordinance. He expressed his appreciation for gaining a better understanding of the traffic concerns people have. He did not think the Planning Commission had been provided with all "of that information. He stated the proposed site area is zoned for commercial. It is ripe, for redevelopment. The existing buildings on the two parcels are dated. If the Starbucks development does,not'come to fruition something else will likely be built there. He expressed his appreciation Zerby noted he does not think it is vote. He stated there has.been extc Councilmember Sundberg stat proposed and about the impri thorough work put into this b) discussion about this. She note( Councilmember Johnson stated Hill Road to east -hound Delton corner of the intersection of L concern about ha, future trail in that she s efforts for all members of Council to be present in order to call for a fission about this by Council and the Planning Commission. ed that Council has heard a great deal about what is being ,commended. She expressed her appreciation for all of the the applicant and staff. She thought there had been thorough be comfortable with Council voting on this item this evening. applicant's willingness to add a right turn lane from north -bound Vine ;nue utilizing Shorewood's right -of -way land located on the southwest n Avenue and Vine Hill Road eliminates the City of Minnetonka's s made on the east side that could interfere with the construction of a Councilmember Labadic stated this has been discussed by the Planning Commission and Council a number of times and the residents have had an ample opportunity to voice their concerns. She then stated even though one member of Council is not present she is ready for Council to vote on this application. Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 17 -085, "A Resolution Approving a Conditional Use Permit for Redevelopment of 19245 and 19285 State Highway 7 for a Starbucks with a Drive -Thru Service Window" as presented. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 10 of 14 Councilmember Johnson stated this is a difficult situation for a very specific area with very specific traffic concerns. The traffic concerns already exist. Traffic is something any developer who would want to redevelop the site would have to deal with. Through the process this application has gone through there are now three traffic mitigation conditions that would be done as part of the proposed project that may bring some relief. He noted that the traffic situation warrants further discussion with the Minnesota Department of Transportation about the Highway 7 and Delton Avenue situation. Councilmember Sundberg stated she agrees that the traffic situation around the Highway 7 and Delton Avenue is problematic noting there are several problem areas along the Highway 7 corridor. Yet, she does not think those existing problem areas merit jeopardizing a legitimate development on that site. Mayor Zerby stated Council has clearly heard the concerns expressed °bythe residents. The City and the applicant have spent a considerable amount of resources trying to mitigate some of the existing traffic issues. He thought the intersection and the proposed business would both benefit from the proposed improvements. He also thought the coffee shop is a good use of the site. He reiterated the site was going to be redeveloped whether or not it would be for a coffee shop. He again expressed his appreciation for all of the effort that staff and the applicant have put into this proposed project to date. Councilmember Johnson commended the neighborhood their input. Councilmember Labadie also thanked staff for all of the time and effort they put into this. She stated that every question Council asked has been answered. She noted she was appreciative of people contacting the Minnesota Schools Superintendent Dr. Peterson to discuss the proposal: She also thanked the residents for coming forward to express their concerns. Motion passed 311 with Labade dissenting. 8. ENGINEERING /PUBLIC WORKS A. Minnesota Department of Transportation Local Road Improvement Grant Program Administrator Lerud explained that in early August 2017 the State announced it was going to have Local Road Improvement Grant Program. The application details for that program were published the end of August. The Program is geared toward, fox example, making safety improvements to locally owned roads. City staff and WSB & Associates had met to discuss grant opportunities. A grant is up to a $1 million match. The corridor staff is talking about is the Country Club Road / Yellowstone Trail / Lake Linden Drive corridor. The issues along, that corridor have been discussed numerous times. The estimate cost for making roadway, tail; ,and storMwater management improvements along the corridor is $4 - $5 million. The Program is for roads, only. The grant writer with WSB thought the City's application would likely rank in the middle of other grant applications because the formula favors more densely populated areas. Staff recommends moving forward with preparing the application. Staff also recommends Council decide on and couple of other things before granting the approval to prepare the application. First, Council must be comfortable with the long odds for funding and noted gathering the information for this application could help with other things in the future. Second, if the City is awarded a grant Council should be committed to having the City spend at least the minimum amount to match the grant and likely much more to complete the work. The funding for the remainder would likely require the City to bond for it. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 11 of 14 Lerud noted that this is an opportunity to potentially have 25 percent of the cost for roadway improvements from sources outside the city for a road that the city has stated needs to be done. Councilmember Sundberg asked what the grant money would be used for. Administrator Lerud explained the roadway improvements would include a 32- foot -wide roadway surface and the installation of curb and gutter. Any other work would not be reimbursed. Lerud thought the roadway work itself would cost more than $1 million. The City would look to other agencies to help, for example, fund trail extensions. Sundberg then asked if some of the Traffic Committee's recommendations would be implemented. Lerud noted that is part of the reason for making the application. Sundberg asked if the $3,500 cost to help prepare the application is enough. Lerud noted he thought the cost is reasonable and stated because of the expedited time frame to submit the application outside resources are needed to help prepare the application. Sundberg moved, Labadie seconded, accepting the 1 grant application for the Local Road Improvement P Club Road / Yellowstone Trail / Lake Linden Drive co 9. GENERAL /NEW BUSINESS A. Reroofing the Southshore Center Administrator Lerud explained that during Cow Capital Improvement Program (CIP) for improN extent based on the long -term capital mainten Pazandak a few years ago. The improvements A of the SSC. The City now owns the building. St to be replaced. The amount budgeted to do that 's August 28, exits to the Sou e'plan for the not done befog work. One was from Incline Exteriors for an amour for an amount of $44,144. The Building Official is good word. Staff recommends Council accept the ] done before the end of November 2417 ;iy nene, $45,000. $42,916 ment to prepare a along the Country ion passed 017, work session he presented a draft hshorc Center (SCC). It was to a large Center prepared by Building Official e because of the issue about ownership ,s ,the roof and gutters on the SSC need the City received two quotes to do the The other was from Today's Exteriors with both companies and believes both do from Incline Exteriors. The work will be Director Brown noted the building is22 years old and that it is the original roof. Labadie moved, Johnson seconded, accepting the low quote from Incline Exteriors for an amount of $42,916 ,and authorizing the replacement of the roof and gutters on the Southshore Center. Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report Mayor Zerby noted the meeting packet contains a copy of the August 2017 Monthly Budget Report. Zerby asked staff to provide Council with an update of what the balances are for the other City Funds for its next meeting. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 12 of 14 Other Director Brown explained there had been a watermain break at County Road 19 near Wood Duck Circle. There is a leaky valve at Minnetonka Drive and Gillette Curve; it is a minor leak. He hopes that is addressed this week noting it does involve a dead -end line to CUB Foods. He then explained he has spoken with a contractor the City typically uses who has started a program to do routine digs for corrosive soil issues. Brown stated he, along with the help of Engineer Fauske, secured a matching grant for the City from Metropolitan Council Environmental Services (MCES) for Inflow and Infiltration (I &I) reduction. He explained that typically the City budgets $70,000 annually in the Capital Improvement Program to reduce the inflow into the sanitary sewer system. The details for the agreement have yet to be worked out. When that is done staff will bring the agreement before Council for approval. Mayor Zerby stated that he and Director Brown have been diseossing his desire to be able to hang things like flags on light poles in the Smithtown Crossing and County Road 19 area. That would require a different mounting bracket. Brown wanted to know if the rest of Council supports doing that. Councilmember Johnson stated he would support doing that and noted that he thought it would be a great place to advertise Arctic Fever. Mayor Zerby stated it was his recollection that on a regular I televising segments of the City sanitary sewer line to find out not remember approving that lately. Director Brown explain Grant Lorenz Road / Birch Bluff Road / Howards Point Roo League of Minnesota Cities Insurance Trust (LMCI' of -way. Once the City receives the Grant from M besides lining. Zerby stated the City use to televise , the budgeted funds were used to address that backup Engineer Fauske provided an update on a number of on is =,Council would approve via resolution here repairs needed to be made. He does that recently °there was a backup in the area. The City's insurance company the he City to televise that segment of right - hilt determine what else has to be done a rotating basis in the past. Brown stated ects. ➢ The street sweeping for the 2017 Sealcoat Project has been completed. The striping should be completed soon. ➢ The contracts for the 2017 Street Reclamation Project have been signed. The roads for that project will remain open during the work. Residents will be advised that there will likely be delays. The paving is to be completed by October 31, 2017. Final restoration is to be completed by November 11. Mayor Zerby stated a culvert needs to be replaced along Eureka Road and questioned how that road could remain open. Fauske stated the contractor could do half closings and residents, would be kept aware via the City's website. Director Brown stated that would be discussed during the preconstruction meeting and that he might recommend to the contractor that roadway be closed to expedite the project because there are alternative driving routes. ➢ For the Badger Park Improvements Project, trees were removed last week and pavement was being removed earlier in the day. Curb and gutter will be removed tomorrow. Power was erroneously disconnected on September 18. Xcel Energy restored the power on September 20. Brown is working with electrical companies to obtain quotes to move the electrical panel to a new location. ➢ For the watermain extension project near Chaska Road and south of Highway 7, driveway replacements took place on either September 14 or 15. The second lift of asphalt was put done on September 19. The Road was opened again on Saturday morning. There is some cleanup work CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 13 of 14 remaining to be done. Zerby asked when the power lines along the area will be buried. Fauske stated she did not know. ➢ For the Minnetonka Country Club (MCC) development, crews have been working on the installation of sanitary sewer system on Ashire and watermain from Smithtown Road to the south. ➢ Pavement corings work should be started in the near future. Once the coring samples have been taken the pavement data will be documented and the samples will be put back in. ➢ The work on the ditch along Smithtown Road at Star Lane is complete. Fauske then provided an update on other agency projects. ➢ In the City of Minnetrista, the Enchanted Lane reclamation project will begin shortly. Some Shorewood residents will be impacted. Access will be maintained but there will be delays. ➢ The work at the Vine Hill Road / Highway 7 intersection is getting close to being complete. But, the signal bases are backordered until November. ➢ Metropolitan Council Environmental Services (MCES) work to make: a water connection has been delayed because of rain. ➢ For the Mill Street closure in the City of Exceltor, it is anticipated the waterniain work will be completed in mid - October. There is some confusion about the detour signage in part because of a closure in the City of Chanhassen. ➢ Minnetonka Boulevard in the City of Greenwood is scheduled for a mill and overlay which started on September 21 and was to last for four days. Theroad will be /was closed for thru traffic from the east side to the west side of SL Albans Bay Road. Mayor Zerby stated he thought the gas main in the right -of -way at the intersection of Highway 7 and Highway 41 is being expanded. It appears to him that the work is done but there are still concrete jersey barriers there closing most of the right turn lane. He thought the barriers have served their purpose and should be removed. Director Browri explained the pipe work is complete and the trenches have been filled in but there is still top soil and restoration work that has to be done. Director Brown stated that as part of the Smithtown Road / Star Lane storm sewer project the Public Works ravine was restored. Beca Director Darling noted, there is September 26 to hear an update and Councilmember Sundbera b In response to a question fi Country Club Road is still on established pretty well. Council and Planning Commission work shop scheduled for Comprehensive Plan update activities. Councilmember Johnson thev could not attend. Zerby, Director Brown stated the replacement radar sign for Administrator Lerud stated he had spoken with the Chanhassen Park Director about problems at Cathcart Park and which City is responsible for making improvements. The Director was not very receptive. Staff has discussed having Shorewood annex that Park and then it can be maintained to Shorewood's level. Councilmember Sundberg and Mayor Zerby stated they thought that would make sense. B. Mayor and City Council Mayor Zerby stated he and Administrator Lerud had an opportunity to meet with Bob Byers from Hennepin County Transportation Planning the previous week. They discussed alternatives for the Lake Minnetonka LRT Regional Trail crossing at County Road 19. They talked about potentially connecting trails in Shorewood / Tonka Bay / Excelsior along County Road 19. They also talked about completing CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES September 25, 2017 Page 14 of 14 the Mill Street trail segment in Shorewood, Excelsior and Chanhassen. He encouraged Mr. Byers to bring those ideas back to his staff. Lerud noted the deadline for getting those included in the County's 5 -Year Transportation Plan is coming soon. Councilmember Sundberg noted that Shorewood resident Dorothy Peterson has been appointed to the Riley- Purgatory - Bluff -Creek Watershed District Board of Directors. She stated she participated in the strengths finder exercise this past summer. She found it to be very valuable. She thanked Clerk Thone for organizing that. Mayor Zerby stated he learned that Excelsior Fire District Chief Gerber was, part of the Minnesota All Hazard Type 3 IMT (Incident Management Team) that was deployed to Monroe County in Florida in response to Hurricane Irma. He was thankful for Gerber's participation. 11. ADJOURN Labadie moved, Johnson seconded, Adjourning the City Council Regular Meeting of September 25, 2017, at 8:35 P.M. Motion passed 4/0. RESPECTFULLY SUBMITTED, Christine Freeman, Recorder Sandie Thone, City Cler Mayor zc CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL /PLANNING COMMISSION WORKSHOP COUNCIL CHAMBERS MONDAY, SEPTEMBER 26, 2017 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP Mayor Zerby called the meeting to order at 7:01 P.M. A. Roll Call Present. Mayor Zerby; City Administrator Lerud; Planning Director Darling; and, Assistant Planner Helgesen Park Commission Chair Mangold; Park, Commissioners Bean, Davis, Riedel and Sylvester Also present: Northwest Associated Consultants: Chloe Absent: Councilmembers Johnson, B. Review Agenda Riedel moved, Sylvester 2. Mr. Brixius update on t relates to tf community He reviewer Alan Brixius, and Bob Kirmis 1 and a as presented. Motion passed 6/0. REVIEW THE INVENTORY AND PLANNING TACTICS CHAPER OF THE 20401COMPREHENIVE PLAN UPDATE Led the Northwest Associated Consultants (NAC) consultants are present to provide an work done to date, to update the City's 2040 Comprehensive (Comp) Plan. That work iventory and planning tactics. Tactics interviews provide the local perspectives of the basically guide the Comp Plan policies and goal objectives. s NAC use for preparing a Comp Plan. ➢ The planning inventory and community profile are basically a snapshot of what currently exists. It is empirical `data about land use, social profiles (i.e., demographics), utilities, transportation and so forth. It is an accumulation of data about the community. ➢ The tactics interviews are about how people perceive the community and where they want the community to go. That information serves as the local basis for how the plan goes together. ➢ The inventory analysis and the issues summary are used to formulate the goals, objectives and policies. The intent is to establish a goal statement for each topic area identified through the vision study and to provide policy statements which are implementation tools to achieve the goals. ➢ The plans will address chapters of the code — Natural Resources, Land Use, Transportation, Community Facilities /Services and Housing. ➢ Implementation will generally include specific recommendations related to regulations, capital improvements, and opportunities for financing some of the goal objectives. CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 2 of 8 The Metropolitan (Met) Council requires that Comp Plan be updated every 10 years. After review, NAC considered the City's current Comp Plan to be good for the next 10 years; it does not require a lot of attention. NAC's intent is to update and respond to some of the Met Council's objectives and to reaffirm some of objectives stated in the City's 2030 Plan. The seven categories NAC will look at are: land use, natural resource protection, water sustainability, affordable housing, transportation, economic competitiveness, and building resilience. Shorewood is designated in the Met Council Thrive document as a subul the City received a systems statement that identified some of the City's The objectives set forth by the Met Council include: ➢ Maintaining overall average densities of at least five units does not have a lot of high density areas and the lots are v ➢ Identifying areas for redevelopment. The City has dread; preceded the Comp Plan. ➢ Collaboration with communities in order to promote inter and other elements for delivery. ➢ Planning for local infrastructure needs. He highlighted the Met Council's forecast for population, hous and 2040. The 2040 forecast is 7600 for population, 3000 for ho household forecast does not include the new units iii. "the Minneb He does not think the forecast for employment is realistic. acre that cooperation city. In that respect within the County. d is unique in that it of plans that services and employment for 2020, 2030 3, and 1400 for employment. The entry Club (MCC) development. The existing Land Use Map indicates Shorewood is mostly residential. Single - family low density residential is 63 percent of the total buildable land (i.e.; without open water being factored in). The next highest category is street rights -of -way. ;Being predominantly residential is not going to change. The 2030 land use plan shows 'the locations of "Vacant or underdeveloped land. It shows most of the development will be infill development. The 2030 map does not show a lot opportunity for a dramatic change in land use. The Smithtown Crossing Redevelopment Area wilt carry forward into the 2040 Comp Plan. ,r Bean asked how many people were interviewed. Mr. Brixius stated members of Council, the Planning Commission, and City staff. There will be three open houses at the end of esent the material to the general public and solicit their feedback. Mr. Brixius distributed a list of Shorewood's community issues and he asked people to prioritize the issues. Mr. Brixius reviewed the perception of the City's strengths that were identified during the tactics interviews. ➢ People like the lakes, trees and large lots. ➢ They like the quality parks. ➢ The like the trail networks /local networks and there is a desire to expand them. ➢ The City is part of strong school districts ➢ There is quality housing development, attractive neighborhoods, and nice people ➢ The City has a small town feel ➢ The city has quality government, staff, services, and responsiveness; and it is financially strong CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 3 of 8 ➢ The proximity to the commercial areas in Excelsior He reviewed the perceptions of the City's issues. ➢ An undefined community identity. The 2030 Comp Plan identified Shorewood as a residential recreational community and that is something people want to maintain. Yet, there is no focal point in the City. ➢ The majority of people indicated there should be city -wide municipal water. The use of private wells was raised an issue from an environmental standpoint. ➢ The trail networks are incomplete. ➢ Pedestrian / bicycle movement through the community was always emphasized. ➢ Traffic congestion and access to Highway 7. ➢ Pedestrian / vehicle conflicts on local streets. ➢ Shared services with other communities (e.g.; police). There is some degree, of uncomfortableness with the current contracts for the joint powers entities. ➢ Lack of local commercial services. Even though a lot of people want commercial services there is no guarantee of what the market will support. ➢ Limited housing choices including multi- farmlyand affordable. NAC needs Council and staff to offer insight into the type of housing, housing densities,and the location of various densities. ➢ Local street conditions — widths, on- street parking, snow, storage, and stormwater drainage. ➢ Housing tear -downs and rebuilds. There are opportunities to define what people want to see. He reviewed the perceptions of the City's ➢ Upgrading the City's infrastructure (i.e.; water, sewer, sti and implementation is a critical component, for many / r look at things by neighborhoods. ➢ Funding for park and trail improvements. ➢ Alternate housing locations, densities, parking and ameniti ➢ Commercial development location, land area, changing Redevelo -oment Area. ;ewer, streets) including financing cities. Some cities take a cyclical markets. And, the Smithtown Crossing ➢ Interco unity cooperation needed for providing shared services. ➢ Legal non - conforming conditions and their impact on tear -down and rebuilds. He stated based on feedback, the 2040 Vision for the City is to maintain a residential recreational character; a vision consistent with the 2030 Comp Plan. The vision identified is: to be an energy efficient city and provide for alternative energy technologies; to have attractive and creative public open spaces; to expand the municipal water system to more areas in the City; to have a mix of housing types; to be a pedestrian and bicycle friendly City; and, to have safe traffic patterns. Commissioner Sylvester,stated she loves her well water and believes that it tastes exceptionally great. So, from a resident's perspective, she would not want to convert to city water. Chair Maddy and Commissioner Davis both stated they also have good well water. Commissioner Bean noted that city water system is a series of wells; the water comes from aquifers. Commissioner Riedel stated using water from the aquifers is not sustainable; the aquifers are being depleted. Mr. Brixius stated on the west side of town where there is not municipal water he asked if fire protection services are provided using tanker trucks. The response was yes. CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 4 of 8 Commissioner Bean asked what alternative water sources there are besides aquifers. Chair Maddy stated if there is an issue with the aquifer the City can try and control consumption through pricing. Commissioner Riedel stated the updated Comp Plan is for 2040 and people are already raising concerns about the sustainability of the aquifers. Mr. Brixius stated concerns were expressed about the City's stormwater management system. Commissioner Bean stated throughout the area there are very challenging stormwater runoff issues noting a lot of the stormwater runoff structure is more than 100 years old. He then stated 20 years ago there was great opposition to installing curb and gutter. Mr. Brixius asked if that has changed. Bean stated he was not sure but he assumes that opposition has lessened. Mayor Zerby stated the number one complaint the City traffic. More people want to have safe places to walk now. the city's roads are rural style road and were built about 5C He then stated he thought residents are more receptive reconstructed. He went on to state there is now a turn, reconstructed. He thought part of that was because them a places that had municipal water. hears Walk traffic and the speed of i vehicle traffic. Most of ,arsago; they do not ac installing curb and gp vard extending city w more people relocating Mr. Brixius asked what the most frequent complaints or cone utility improvement project. Mayor Zerby stated drainage is the 1 curb and gutter work is done as part of stormwater management noted that adds considerable expense. Zerby stated Council stormwater management improvements on the west side of town require the City to bond for those improvements. He explained t system which would use ditches rather than pipes to carry runoff Mr. Brixius asked if those types of projects are assessed for. Zex in the past. Commissioner Davis suggesie sewer system and then use tha she works for. She thought tl Paul and the reclaimed Ovate he thought the cost to push tl Commissioner Riedel stated Pollution Control 'ARencv ( means from his t suggested that be modate walkers. when roads are when a road is xhorewood from erns are about when proposing doing a tumber one concern. Mr. Brixius asked if improvements. Zerby responded yes and is considering an overall approach to for a cost of about $4 million; that would .ic engineers are discussing an open style and having retention ponds and so forth. by noted they have not been assessed for considering a water treatment facility to reclaim water from the sanitary `or irrigation purposes. That has been done for the clients of the company ias been very successful. Mayor Zerby stated a similar thing is done in St. put back into the river. Mr. Brixius stated for regional treatment systems vater back to the communities would be extremely expensive. the report lists that Lake Minnetonka is listed as impaired by the Minnesota MPCA). And, Silver Lake is also going to be listed as impaired. What it is there could be more pressure from the MPCA to manage stormwater. He Mr. Brixius stated the City ' of Albertville had discharged into Hunters Lake. Because that city had reduced the phosphorous going into that Lake that city is now going to install a pipe around Albertville up County Road 19 through the City of Otsego and with a discharge into the Mississippi River. That is going to be done because the cost to upgrade its plant was going to be cost prohibitive. Albertville had also explored treating the phosphorous in the Lake and gain the reduction but that was rejected by the MPCA. Mayor Zerby noted that the City more than exceeds its annual required phosphorus reduction through street sweepings. CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 5 of 8 Mr. Brixius reviewed the more immediate general needs; ➢ Highway 7 /Vine Hill Road intersection improvements, ➢ Improvements to the City trail system, ➢ Alternative energy systems, ➢ Improvements to the Southshore Center, ➢ General street upgrades, ➢ A City -wide water system, and ➢ Expansion of Public Works storage space. In response to a question about the need to expand the storage space at the Public Works facility, Mr. Kirmis stated the comment was the facility was maxed out when it comes to storing additional equipment. The person making the comment thought some of the equipment could be stored .off site because all of the stored material is not related to Public Works (e.g.; for some police related items). Mayor Zerby stated the need for storage for police items is not just Shorewood's responsibility. Mr. Brixius reviewed residential developments. ➢ People are pleased with the quality of residential development v ➢ There continues to be concern about the lack of housing choi single- family. The challenges for providing the alternative ho density. ➢ There is an expanding need for senior` housing. It is everyone's' in place or at least to continue to live within the community. A the baby boomers would not be alive in 2040. ➢ There is overdevelopment of tear -down sites. ➢ There is a neighborhoo Commissioner Bean stated t the Minnetonka Manor area with 10,000 square foot lots good. iithin the Shorewood. ces; currently it is predominantly using are location, land area and people to be able to age was made that many of Most people have indicated the here are it few areas in the City with "relatively high" density. For example, has, was platted with small lots. He thought preserving that level of density with some type of zoning would be the right thing to do. Mayor Zerby stated he has been told that the cost for a half -acre lot in the city ranges from $300,000 to $350,000. And, typically the cost for building a structure is twice the cost of the lot which means the structure will cost $600,000 to $700,000 structure. The end result is a cost of Slmillion for a lot and house. The owner of that $1 million house /property would not someone to build houses on much smaller lots next to their property. Mr. Brixius stated when discussing the availability of housing choices people must be realistic about where that could possibly occur. Mayor Zerby stated he bids it frustrating that the Met Council expects each city to act as a standalone entity. He explained there are 14 cities that surround Lake Minnetonka and 13 of them have a population less than 10,000. A few of the core cities serve as the commercial area. Mayor Zerby commented that he does not view the cities around the Lake as a community. He stated Shorewood is not a community on its own; it is part of a community. Mr. Brixius stated the way things will be presented to the Met Council is Shorewood cannot change patterns and it cannot change the market. An argument will be made to the Met Council to look at things from a regional perspective. CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 6 of 8 Mayor Zerby stated he has heard residents strongly tell him that they moved out to the area so they did not have to live near Section 8 or affordable housing. Mr. Brixius stated even though it has been stated there is a desire for affordable housing he does not know how that would be applied. Mr. Brixius reviewed commercial challenges. ➢ Everyone wants commercial. But, if you don't have the location or the market for it is more complicated. Excelsior provides a full range of services. ➢ For the Smithtown Crossing Redevelopment Area, the question that will be asked of people is what they envision going in there. That will need to be tested with a potential developer or the market to determine if it is realistic goal. Chair Maddy questioned why people think there is a need community. He thought that could possibly reduce the demur has a concentration that provides accumulative attraction. °Bey people go there because then can go from one place to ai because it would have a smaller group of shops. Mayor A commercial square- footage space than Excelsior does; Short 'in Excelsior. Mr. I use it has a variety is bars and restaurants. Mr. Brixius stated the desire for more coerce while noting he thought Shorewood has an identity but it is not a dou what kind of additional commercial services people want. Mr. Brixius, types; office space was mentioned. Commissioner Riedel asked if there related businesses. Mr. Brixius stated people need to look,at what spa( area and what kind of market support there is. Mr. Brixius reviewed the transportation issues that development in the ,ius stated Excelsior commercial entities .ld be_ more limited fat Shorewood may have more pore spread out and not full of is to create more of an identity )wn. Commissioner Bean asked ted people did not specify what a desire or need for small health are available in the South Lake ➢ Roadway maintenance required because of the condition, width, lack of curbing, stormwater management issues and the surface. ➢ Traffic volumes on County Road 10' ' ➢ The Smithtown Road / County Road 19 intersection. ➢ Access points to Highway 7 and congestion at those access points. ➢ Pedestrian / bicyclist safety. The recurring theme is there is a need for more trails. Pedestrian and bicyclist safety are a high priority for people. ➢ Lack ofon street parking because of the rural street design and the width of streets. People want it when they have social occasions at their home, but not necessarily for others to use. Commissioner Bean stated it seems like most people want more bike rails yet bicyclists ride on the street. Commissioner Sylvester, stated some of the trails do not connect. Commissioner Davis stated it is dangerous when racers ride on the trails. Chair Maddy stated bikers choose to exercise and congest traffic. Mr. Brixius explained on roadways with curb and gutters sometimes the roadway shoulders are striped so they are defined. If / when the City redoes its streets with curb and gutter it may be worthwhile to construct a wider surface and stipe some surface on one edge so there is walkable edge that is not competing with vehicle traffic. CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 7 of 8 Mayor Zerby stated when a person is standing still any vehicle going by seems to be going very fast especially when the walking surface is narrow. Commissioner Bean stated when vehicles are driving by going 30 miles - per -hour it is terrifying to the pedestrian. Mr. Brixius displayed a map showing the average daily trips on various major roadways in the City. The trip ranges were: 0 — 999; 1000 — 5000; 5000 — 10,000, 10000 — 20000, and greater than 20,000. Mr. Brixius reviewed opinions about community facilities. ➢ The interviewees believe Shorewood has an excellent park system. People want the City to be proactive in keeping the parks up to date and to ensure the needs of its residents are addressed. ➢ There are water service and water pressure issues with the City's water system. ➢ There are problems with stormwater management and the rural street (ditch) design. ➢ Some said that the water treatment plant needs to be replaced. Mayor,Zerby noted the City does not have a water treatment plant but there has been discussion that one 'may be needed in the future. ➢ City Hall is in good condition. ➢ The Southshore Center needs improvements andthere is a need for a long -term use plan. ➢ The Public Works facility needs to be expanded to meet its storage and operational needs. Commissioner Bean asked if people indicated what additional amenities they wanted in the parks. Mr. Brixius stated they did not and noted they will try to find out more specifics during the open house events. Bean stated some city just installed a challenge course for younger children. Administrator Lerud noted that was the City of Golden Valley. Mr. Brixius reviewed the opinions about the environmental elements that were raised. ➢ There are water, quality and invasive species issues with Lake Minnetonka and the community lakes. ➢ There should be promotion of alternative energy sources. He noted that he recently drafted a couple of alternative energy ordinances, for solar, wind, and geothermal. Providing them and making them functional and available may be contrary to the City's tree preservation objectives. Trees are as valuable as solar energy as far as keeping temperatures reasonable in the shade. ➢ Private wells use of the aquifers. ➢ Stormwater management needs to, be improved. ➢ The access to Christmashake was deemed to be adequate by some and others thought it could be eliminated, ➢ Some people have expressed their desire to have Howard's Point Marina on Lake Minnetonka become a public ,access noting he was not sure if that was a predominant opinion. Mayor Zerby stated there have been a number of developers who have pondered reconverting the Marina area into housing. Hq noted he was against doing that because he considers it to be valuable service to the community. He stated if push came to shove the City may want to consider making it a municipal marina. Other cities around the Lake that have municipal marinas find them to be profitable. He would like the Comp Plan to reflect that. ➢ There was some desire to expand the public beach. Mr. Brixius stated when NAC personnel first looked at the 2030 Comp Plan when preparing their proposal to provide services to the City they concluded that Shorewood was a fully developed CITY OF SHOREWOOD CITY COUNCIL /PLANNING COMMISSION JOINT WORKSHOP MEETING MINUTES September 26, 2017 Page 8 of 8 community. There is not much for regional impact. The local issues are what will drive the updates for the 2040 Comp Plan. In response to a question from Chair Maddy, Mr. Brixius explained Shorewood is almost 100 percent fully developed. There is limited land and limited space. Land prices will not provide for the opportunity for affordable housing. Commissioner Davis asked what is considered affordable housing in Shorewood. Mr. Brixius stated that regionally it is 80 percent of median income. Mayor Zerby stated the only way to achieve affordable housing in not think the residents would be willing to support that. Commissioner Davis commented that there is no way for her Saturdays unless she drives almost all of the way downtown. Commissioner Bean stated the median family income in 2010 $81,000 in Hennepin County. And, the median household in $61,000 in Hennepin County. Commissioner Davis stated from her perspective the discussion want to age in place. There was consensus to place the City of City's website. 3. ADJO Maddy moved, Riedel seconded, Adjourning Workshop of September 26, 2017, at !8:12 P.M. P Christi ATTEST: Sandie Thone, City ty Is od is to subsidize it. He does it $135,000 Shorewood on a bus on -ewood and 18,000 and housing is for those who questionnaire on the City Council/Planning Commission Joint passed 6/0. Scott Zerby, Mayor ® #2D MEETING TYPE City of Shorewood nib Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: October 9, 2017 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64007 — 64046 & ACH 283,692.61 Total Claims $283,692.61 We have also included a payroll summary for the payroll period ending October 1, 2017. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 46,627.29 CASH AND INVESTMENTS 101 -13- 4101 -0000 9,725.65 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 405.92 0.00 PART -TIME 101 -13- 4121 -0000 759.83 0.00 PERA CONTRIB - CITY SHARE 101 -13 -4122 -0000 797.95 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,602.92 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 91.48 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 1,824.50 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 136.84 0.00 PERA CONTRIB - CITY SHARE 101 -15 -4122 -0000 142.07 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 156.00 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 11.75 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,468.04 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 410.10 0.00 PERA CONTRIB - CITY SHARE 101 -18 -4122 -0000 422.56 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 463.50 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 28.59 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 4,378.67 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 328.41 0.00 PERA CONTRIB - CITY SHARE 101 -24 -4122 -0000 285.64 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 515.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 35.28 0.00 WORKERS COMPENSATION 101 -32 -4101 -0000 5,828.56 0.00 FULL -TIME REGULAR 101 -32 -4102 -0000 70.00 0.00 OVERTIME 101 -32 -4105 -0000 302.90 0.00 STREET PAGER PAY 101 -32 -4121 -0000 465.10 0.00 PERA CONTRIB - CITY SHARE 101 -32 -4122 -0000 518.29 0.00 FICA CONTRIB - CITY SHARE 101 -32 -4131 -0000 1,899.66 0.00 EMPLOYEE INSURANCE - CITY 101 -32 -4151 -0000 338.01 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 209.68 0.00 FULL -TIME REGULAR 101 -33- 4121 -0000 15.73 0.00 PERA CONTRIB - CITY SHARE 101 -33 -4122 -0000 14.41 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 4.03 0.00 WORKERS COMPENSATION 101 -52 -4101 -0000 5,599.16 0.00 FULL -TIME REGULAR PR - G/L Distribution Report (10/02/2017 - 11:36 AM) Page 1 Account Number Debit Amount Credit Amount Description 101 -52 -4121 -0000 419.95 0.00 PERA CONTRIB - CITY SHARE 101 -52 -4122 -0000 450.62 0.00 FICA CONTRIB - CITY SHARE 101 -52 -4131 -0000 1,086.61 0.00 EMPLOYEE INSURANCE - CITY 101 -52 -4151 -0000 230.65 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 982.15 0.00 FULL -TIME REGULAR 101 -53- 4121 -0000 73.66 0.00 PERA CONTRIB - CITY SHARE 101 -53 -4122 -0000 75.22 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 22.28 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 29.92 0.00 WORKERS COMPENSATION FUND Total: 46,627.29 46,627.29 FUND 201 Southshore Center 201 -00- 1010 -0000 0.00 2,088.39 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,189.78 0.00 FULL-TIME REGULAR 201 -00 -4102 -0000 262.08 0.00 OVERTIME 201 -00- 4103 -0000 382.50 0.00 PART -TIME 201 -00- 4121 -0000 89.24 0.00 PERA CONTRIB - CITY SHARE 201 -00 -4122 -0000 117.40 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 47.39 0.00 WORKERS COMPENSATION FUND Total: 2,088.39 2,088.39 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 11,030.51 CASH AND INVESTMENTS 601 -00- 4101 -0000 8,096.98 0.00 FULL -TIME REGULAR 601 -00 -4102 -0000 543.19 0.00 OVERTIME 601 -00- 4105 -0000 302.90 0.00 WATER PAGER PAY 601 -00- 4121 -0000 670.74 0.00 PERA CONTRIB - CITY SHARE 601 -00 -4122 -0000 595.29 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 588.79 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 232.62 0.00 WORKERS COMPENSATION FUND Total: 11,030.51 11,030.51 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 5,720.83 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,099.45 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 302.90 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 330.15 0.00 PERA CONTRIB - CITY SHARE 611 -00 -4122 -0000 312.69 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 588.79 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 86.85 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (10/02/2017 - 11:36 AM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 5,720.83 5,720.83 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 634.91 CASH AND INVESTMENTS 621 -00- 4101 -0000 488.99 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 36.70 0.00 PERA CONTRIB - CITY SHARE 621 -00 -4122 -0000 34.66 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 71.93 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.63 0.00 WORKERS COMPENSATION FUND Total: 634.91 634.91 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,328.97 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,048.09 0.00 FULL -TIME REGULAR 631 -00 -4102 -0000 46.67 0.00 OVERTIME 631 -00- 4121 -0000 82.11 0.00 PERA CONTRIB - CITY SHARE 631 -00 -4122 -0000 77.02 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 48.02 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 27.06 0.00 WORKERS COMPENSATION FUND Total: 1,328.97 1,328.97 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 67,430.90 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 33,947.99 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 6,832.06 HEALTH INSURANCE PAYABLE 700 -00 -2172 -0000 0.00 5,157.70 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,206.88 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,687.64 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 7,127.98 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,699.52 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,166.26 WORKERS COMPENSATION 700 -00- 2180 -0000 0.00 542.20 LIFE INSURANCE 700 -00 -2182 -0000 0.00 326.90 UNION DUES 700 -00- 2183 -0000 0.00 735.77 HEALTH SAVINGS ACCOUNT FUND Total: 67,430.90 67,430.90 Report Total: 134,861.80 134,861.80 PR - G/L Distribution Report (10/02/2017 - 11:36 AM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 10/05/2017 - 12:03PM Batch: 0000 1. 10.2017 - CC -10 -09 -2017 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 105 ADVANCED IMAGING SOLUTIONS 10/09/2017 101 -13- 4245 -0000 Check Sequence: 1 ACH Enabled: True INV 142111 Monthly Maint- Konica Minolta 104.00 10/09/2017 101 -13- 4221 -0000 26.27 10/09/2017 Check Total: 104.00 Screened Fill Sand for Valve 530.32 10/09/2017 Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Road Main 189.74 Check Sequence: 2 ACH Enabled: True October -2017 PR Batch 00001. 10.2017 Union Dues 326.90 10/02/2017 700 -00- 2182 -0000 PR Batch 00001. 10.2017 Union Dues Gas Check Total: 326.90 101 -32- 4212 -0000 Sept -17 -Brown Sam's Membership Vendor: 112 AMERICAN LEGAL PUBLISHING CORPOR 101 -32- 4433 -0000 Sept -17 -Brown Check Sequence: 3 ACH Enabled: False 117753 S -12 Supplement Pages 2,202.00 10/09/2017 101 -13- 4400 -0000 10/09/2017 118248 Code of Ordinances - 2017 S -12 Folio 238.10 10/09/2017 101 -13- 4400 -0000 101 -32- 4245 -0000 Sept -17- Faschin Check Total: 2,440.10 10/09/2017 101 -32- 4212 -0000 Vendor: 817 ARCPOINT LABS OF EDEN PRAIRIE Check Sequence: 4 ACH Enabled: False 799 Lab Test -Chris Heitz 55.00 10/09/2017 101 -32- 4305 -0000 Check Total: 55.00 Vendor: 868 BANK OF MONTREAL Check Sequence: 5 ACH Enabled: True Aug -17 -Sandi Strngth Finder -Lunch 197.65 10/09/2017 101 -13- 4245 -0000 Aug -17 -Sandi Chair /Patio 48.06 10/09/2017 101 -19- 4245 -0000 Sept -17- Baumann Mailbox 26.27 10/09/2017 101 -32- 4200 -0000 Sept -17- Baumann Screened Fill Sand for Valve 530.32 10/09/2017 101 -32- 4250 -0000 Sept -17- Baumann Road Main 189.74 10/09/2017 101 -32- 4250 -0000 Sept -17 -Brown Continuing Edu - Brett Baumann 1,644.00 10/09/2017 101 -32- 4331 -0000 Sept -17 -Brown Gas 89.97 10/09/2017 101 -32- 4212 -0000 Sept -17 -Brown Sam's Membership 90.00 10/09/2017 101 -32- 4433 -0000 Sept -17 -Brown Sam's Supplies 336.86 10/09/2017 101 -32- 4245 -0000 Sept -17 -Brown Grainger - SLMPD - Supplies 104.68 10/09/2017 101 -32- 4245 -0000 Sept -17 -Brown Supplies 16.95 10/09/2017 101 -32- 4245 -0000 Sept -17- Faschin Gas 281.98 10/09/2017 101 -32- 4212 -0000 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Sept -17- Faschin Dale Green - Dirt 324.00 10/09/2017 601 -00- 4245 -0000 Sept -17- Faschin Boots Reimbursement 250.00 10/09/2017 101 -32- 4245 -0000 Sept -17 -Grout Fleet Farm - Card Table 140.61 10/09/2017 201 -00- 4245 -0000 Sept -17 -Grout Fleet Farm - Card Table 53.42 10/09/2017 201 -00- 4245 -0000 Sept -17 -Grout Oktoberfest 14.46 10/09/2017 101 -53- 4438 -0000 Sept -17- Hanson Gas 950.09 10/09/2017 101 -32- 4212 -0000 Sept -17 -Heitz Gas 63.56 10/09/2017 101 -32- 4212 -0000 Sept -17 -Heitz Supplies for CH 4.38 10/09/2017 101 -19- 4245 -0000 Sept -17 -Heitz Gloves 11.99 10/09/2017 101 -52- 4245 -0000 Sept- 17 -Lerud Office 37.98 10/09/2017 101 -13- 4200 -0000 Sept- 17 -Lerud Office 26.99 10/09/2017 101 -13- 4200 -0000 Sept- 17 -Lerud Office 96.10 10/09/2017 101 -13- 4200 -0000 Sept -17- Lugowsk Gas 82.50 10/09/2017 101 -32- 4212 -0000 Sept -17 -Mason Gas 73.00 10/09/2017 101 -32- 4212 -0000 Sept -17 -Mason Paint 12.28 10/09/2017 101 -32- 4221 -0000 Sept -17 -Mason Hose Nozzles 11.98 10/09/2017 101 -32- 4245 -0000 Sept -17 -Mason Inner Cooler Repair 163.71 10/09/2017 101 -32- 4221 -0000 Sept -17 -Mason Oil Filter 22.61 10/09/2017 101 -32- 4221 -0000 Sept -17 -Mason Parts 28.94 10/09/2017 101 -32- 4223 -0000 Sept -17 -Moore Supply 15.83 10/09/2017 101 -13- 4245 -0000 Sept -17- Pounder Gas 115.77 10/09/2017 101 -32- 4212 -0000 Sept -17- Pounder Weed whip Bump Head 35.22 10/09/2017 101 -52- 4240 -0000 Sept -17- Pounder United - Cleaning Supplies 1,609.54 10/09/2017 101 -52- 4245 -0000 Sept -17- Pounder Round Up 19.99 10/09/2017 101 -52- 4245 -0000 Sept -17- Pricco Water Meter 864.70 10/09/2017 601 -00- 4265 -0000 Sept -17- Pricco Water Meter 130.56 10/09/2017 601 -00- 4265 -0000 Sept -17 -Stark Gas 332.04 10/09/2017 101 -32- 4212 -0000 Sept- 17 -Thone Chair 17.16 10/09/2017 101 -19- 4245 -0000 Sept- 17 -Thone Gift Card - Photo Challenge 20.00 10/09/2017 101 -13- 4245 -0000 Sept- 17 -Thone Strength Finder Book 22.64 10/09/2017 101 -13- 4331 -0000 Sept- 17 -Thone Clerk's Advanced Academy- Owatana 200.88 10/09/2017 101 -13- 4331 -0000 Check Total: 9,309.41 Vendor: 455 BERGAN -KDV Check Sequence: 6 972019 Finance Service 5,040.00 10/09/2017 101 -15- 4400 -0000 972019 Finance Service 720.00 10/09/2017 601 -00- 4400 -0000 972019 Finance Service 720.00 10/09/2017 611 -00- 4400 -0000 972019 Finance Service 720.00 10/09/2017 631 -00- 4400 -0000 Check Total: 7,200.00 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 7 Reference ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 09/28/2017 20405 Knighsbridge Rd 22.47 10/09/2017 601 -00- 4394 -0000 09/28/2017 28125 Boulder Bridge 29.21 10/09/2017 601 -00- 4396 -0000 09/28/2017 24200 Smithtown Rd 61.75 10/09/2017 101 -32- 4380 -0000 09/28/2017 5745 Ctry Club & 25200 Hwy 7 36.22 10/09/2017 101 -52- 4380 -0000 09/28/2017 5755 Country Club Rd 22.78 10/09/2017 101 -19- 4380 -0000 79456885 - 092217 5735 Country Club Rd 38.03 10/09/2017 201 -00- 4380 -0000 86501806 - 092217 20630 Manor Rd 15.00 10/09/2017 101 -52- 4380 -0000 Check Total: 225.46 Vendor: 137 CENTURY LINK Check Sequence: 8 ACH Enabled: False 9524702294 -SE17 952 - 470 - 2294 -PW 59.39 10/09/2017 101 -32- 4321 -0000 9524706340 -SE17 952 - 474 - 6340 -CH 122.87 10/09/2017 101 -19- 4321 -0000 9524707819 -SE17 952 - 470 - 7819 -SSCC 115.33 10/09/2017 201 -00- 4321 -0000 New Line 9524709605 -SE17 952 - 474 - 9605 - Amesbury 75.81 10/09/2017 601 -00- 4394 -0000 9524709606 -SE17 952 - 474 - 9606 - Amesbury 73.87 10/09/2017 601 -00- 4394 -0000 Check Total: 447.27 Vendor: 867 CITY OF APPLE VALLEY Check Sequence: 9 ACH Enabled: False GPRS- Oct26 -17 GPRS - Benefits & Payroll Related Seminar - Sa 50.00 10/09/2017 101 -13- 4331 -0000 GPRS- Oct26 -17 GPRS - Benefits & Payroll Related Seminar - M: 50.00 10/09/2017 101 -15- 4331 -0000 Check Total: 100.00 Vendor: 144 CITY OF EXCELSIOR Check Sequence: 10 ACH Enabled: False 3rd Qtr- 2017 -WA Quarterly Water Usage - 3rd qtr -2017 4,538.92 10/09/2017 601 -00- 4261 -0000 Check Total: 4,538.92 Vendor: 146 CITY OF MINNETONKA Check Sequence: 11 ACH Enabled: False 3rd Qtr- 2017 -Water 5350 Vine Hill Rd - 3rd Qtr 296.88 10/09/2017 601 -00- 4262 -0000 3rd Qtr- 2017 -Water 5366 Vine Hill Rd - 3rd Qtr 52.30 10/09/2017 601 -00- 4262 -0000 3rd Qtr- 2017 -Water 5490 Vine Hill Rd - 3rd Qtr 40.90 10/09/2017 601 -00- 4262 -0000 Check Total: 390.08 Vendor: 148 CITY OF SHOREWOOD Check Sequence: 12 ACH Enabled: True 3rd Qtr -2017 5735 Ctry Club Rd- Utility Bill 146.43 10/09/2017 201 -00- 4380 -0000 Check Total: 146.43 Vendor: UB *00137 Michael & Maureen Colbert Check Sequence: 13 ACH Enabled: False Refund Check 27.41 10/04/2017 601 -00- 2010 -0000 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 31.98 Refund Check 611 -00- 2010 -0000 Refund Check 10/04/2017 Refund Check 13.71 Check Total: Vendor: 159 CULLIGAN BOTTLED WATER (SHWD) 114X63278507 Monthly Drinking Water 30.84 Check Total: Vendor: UB *00139 Phillip Dritsas 10/09/2017 Refund Check 110.65 Refund Check 700 -00- 2174 -0000 Refund Check Refund Check 117.74 Check Total: Vendor: 167 ECM PUBLISHERS INC 531266 Home Occupations Ord. 531267 Zoning Teat Amendment Hearing 531446 Home Occupations Ord. 531447 Zoning Teat Amendment Hearing 648.36 Check Total: Vendor: 5 EFTPS - FEDERAL W/H PR -10 -02 -2017 PR Batch 00001.10.2017 Federal Income Tax PR -10 -02 -2017 PR Batch 00001.10.2017 FICA Employee Portio PR -10 -02 -2017 PR Batch 00001.10.2017 FICA Employer Portioj PR -10 -02 -2017 PR Batch 00001.10.2017 Medicare Employee Pc PR -10 -02 -2017 PR Batch 00001.10.2017 Medicare Employer Po Check Total: Vendor: 219 ELLY PIEPER 09 -27 -2017 SSC- Tablecloths Check Total: Vendor: 186 FERGUSON WATERWORKS No.2516 0261208 Water Meters 0261208 -1 Water Meters 31.98 10/04/2017 611 -00- 2010 -0000 13.70 10/04/2017 631 -00- 2010 -0000 13.71 10/04/2017 621 -00- 2010 -0000 86.80 10/09/2017 101 -18- 4351 -0000 30.84 10/09/2017 Check Sequence: 14 110.65 10/09/2017 101 -19- 4245 -0000 110.65 10/02/2017 700 -00- 2174 -0000 12,845.34 Check Sequence: 15 117.74 10/04/2017 601 -00- 2010 -0000 121.98 10/04/2017 611 -00- 2010 -0000 51.35 10/04/2017 631 -00- 2010 -0000 70.58 10/04/2017 621 -00- 2010 -0000 001.01 Check Sequence: 16 47.00 10/09/2017 101 -18- 4351 -0000 47.00 10/09/2017 101 -18- 4351 -0000 30.84 10/09/2017 101 -18- 4351 -0000 30.84 10/09/2017 101 -18- 4351 -0000 100.06 Check Sequence: 17 5,157.70 10/02/2017 700 -00- 2172 -0000 3,115.26 10/02/2017 700 -00- 2174 -0000 3,115.26 10/02/2017 700 -00- 2174 -0000 728.56 10/02/2017 700 -00- 2174 -0000 728.56 10/02/2017 700 -00- 2174 -0000 12,845.34 Check Sequence: 18 96.00 10/09/2017 201 -00- 4400 -0000 96.00 Check Sequence: 19 648.36 10/09/2017 601 -00- 4265 -0000 2,724.16 10/09/2017 601 -00- 4265 -0000 ACH Enabled: False ACH Enabled: False ACH Enabled: True ACH Enabled: True PR Batch 00001.10.2017 Federal Income I PR Batch 00001.10.2017 FICA Employee _ PR Batch 00001.10.2017 FICA Employer ] PR Batch 00001.10.2017 Medicare Emplo,. PR Batch 00001.10.2017 Medicare Emplo,. ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference PY0258529 -1 Water Meters - PAID by CC - 130.56 10/09/2017 601 -00- 4265 -0000 PY0258531 -1 Water Meters - PAID by CC - 864.70 10/09/2017 601 -00- 4265 -0000 Check Total: 2,377.26 Vendor: UB *00136 William & Rebecca Fish Check Sequence: 20 ACH Enabled: False Refund Check 49.62 10/04/2017 611 -00- 2010 -0000 Refund Check 21.26 10/04/2017 631 -00- 2010 -0000 Refund Check 21.27 10/04/2017 621 -00- 2010 -0000 Check Total: 92.15 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 21 ACH Enabled: True 7090712 Monthly Rental 151.65 10/09/2017 601 -00- 4400 -0000 7090712 Monthly Rental 151.65 10/09/2017 611 -00- 4400 -0000 7090712 Monthly Rental 151.65 10/09/2017 631 -00- 4400 -0000 Check Total: 454.95 Vendor: 803 GRANITE LEDGE ELECTRIC Check Sequence: 22 ACH Enabled: False L17472 Signal Relamps 470.80 10/09/2017 101 -32- 4400 -0000 Check Total: 470.80 Vendor: 206 TWILA GROUT Check Sequence: 23 ACH Enabled: True Oktoberfest -17 MGM Wine & Spirits - Oktoberfest 165.85 10/09/2017 101 -53- 4438 -0000 Check Total: 165.85 Vendor: UB *00138 Harry Green, LLC Check Sequence: 24 ACH Enabled: False Refund Check 18.47 10/04/2017 601 -00- 2010 -0000 Refund Check 21.56 10/04/2017 611 -00- 2010 -0000 Refund Check 9.23 10/04/2017 631 -00- 2010 -0000 Refund Check 9.24 10/04/2017 621 -00- 2010 -0000 Check Total: 58.50 Vendor: UB *00134 Daniel & Carol Hayes Check Sequence: 25 ACH Enabled: False Refund Check 7.78 10/04/2017 601 -00- 2010 -0000 Refund Check 9.09 10/04/2017 611 -00- 2010 -0000 Refund Check 3.89 10/04/2017 631 -00- 2010 -0000 Refund Check 3.89 10/04/2017 621 -00- 2010 -0000 Check Total: 24.65 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 216 HENNEPIN COUNTY - RECORDER/REGIST] Check Sequence: 26 ACH Enabled: False 165896 -1708 EASE Record - User ID - EGQA69 30.00 10/09/2017 101 -31- 4400 -0000 165896 -1709 EASE Record - User ID - EGQA69 37.50 10/09/2017 101 -31- 4400 -0000 Check Total: 67.50 Vendor: 640 ICE OCCASIONS Check Sequence: 27 ACH Enabled: False 1242 2018 -Ice Sculpting Demonstration 400.00 10/09/2017 101 -53- 4441 -0000 Check Total: 400.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 28 ACH Enabled: False PR -10 -02 -2017 PR Batch 00001.10.2017 Deferred Comp Flat Ai 1,550.00 10/02/2017 700 -00- 2176 -0000 PR Batch 00001.10.2017 Deferred Comp I PR -10 -02 -2017 PR Batch 00001.10.2017 Deferred Comp Percen 149.52 10/02/2017 700 -00- 2176 -0000 PR Batch 00001.10.2017 Deferred Comp I Check Total: 1,699.52 Vendor: 243 KLM ENGINEERING, INC. Check Sequence: 29 ACH Enabled: False 6511 AT & T - 2 C Antenna Modification- Smithtown' 1,500.00 10/09/2017 101 -00- 3414 -0000 Check Total: 1,500.00 Vendor: 247 DREW KRIESEL Check Sequence: 30 ACH Enabled: False September -2017 Building Maint. Services 490.00 10/09/2017 201 -00- 4400 -0000 September -2017 Building General Supplies Exp 391.00 10/09/2017 201 -00- 4245 -0000 September -2017 Events Program/Class Services 597.00 10/09/2017 201 -00- 4248 -0000 Check Total: 1,478.00 Vendor: 482 KUTAK ROCK LLP Check Sequence: 31 ACH Enabled: True 2296535 EDA - April 8,000.00 10/09/2017 101 -16- 4304 -0000 2338919 General Corporate - August 1,850.00 10/09/2017 101 -16- 4304 -0000 2338921 Public Improvement Project- August 148.00 10/09/2017 404 -00- 4620 -0014 2338922 Land Use & Development- August 3,058.00 10/09/2017 101 -18- 4304 -0000 2338928 Administrative Code - August 1,961.00 10/09/2017 101 -16- 4304 -0000 2339045 Minnetonka Country Club - August 166.50 10/09/2017 450 -00- 4302 -0016 2339215 Economic Development - August 111.00 10/09/2017 101 -16- 4304 -0000 2339730 Utility Franchise Ord- CtrPoint- August 259.00 10/09/2017 101 -16- 4304 -0000 2340167 Franchise Utility Fees - Gas- August 444.00 10/09/2017 101 -16- 4304 -0000 2340949 Right -of -Way Ord - August 74.00 10/09/2017 101 -16- 4304 -0000 Check Total: 16,071.50 Vendor: 620 MANGOLD HORTICULTURE Check Sequence: 32 ACH Enabled: True AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 4594 Monthly City Landscape 290.00 10/09/2017 101 -19- 4400 -0000 Inspection Services 4613 Monthly SSCC Landscape 190.00 10/09/2017 201 -00- 4400 -0000 2,170.00 Check Total: 480.00 NCPERS MINNESOTA Check Sequence: 38 Vendor: 792 METROPOLITAN AREA MANAGEMENT AS PR Batch 00001.10.2017 PERA Life 16.00 Check Sequence: 33 ACH Enabled: False 2633 MAMA Luncheon - Greg Lerud 20.00 10/09/2017 101 -13- 4331 -0000 Vendor: 313 2643 MAMA Luncheon - Sandie Thone 20.00 10/09/2017 101 -13- 4331 -0000 Check Total: 40.00 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 34 ACH Enabled: True 3rd Qtr- 2017 -UB Utility- Postage -3rd Qtr 338.33 10/09/2017 601 -00- 4208 -0000 3rd Qtr- 2017 -UB Utility -Svc- 3rd Qtr 93.47 10/09/2017 601 -00- 4400 -0000 3rd Qtr- 2017 -UB Utility- Postage- 3rd Qtr 338.34 10/09/2017 611 -00- 4208 -0000 3rd Qtr- 2017 -UB Utility -Svc- 3rd Qtr 93.47 10/09/2017 611 -00- 4400 -0000 3rd Qtr- 2017 -UB Utility- Postage- 3rd Qtr 338.34 10/09/2017 621 -00- 4208 -0000 3rd Qtr- 2017 -UB Utility -Svc- 3rd Qtr 93.47 10/09/2017 621 -00- 4400 -0000 3rd Qtr- 2017 -UB Utility -Svc- 3rd Qtr 93.47 10/09/2017 631 -00- 4400 -0000 3rd Qtr- 2017 -UB Utility- Postage- 3rd Qtr 338.34 10/09/2017 631 -00- 4208 -0000 Check Total: 1,727.23 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 35 ACH Enabled: True 3rd Qtr- 2017- SalesTaX Quarterly Water Sales Tax - 3rd Qtr -2017 565.00 10/09/2017 601 -00- 2081 -0000 PR -10 -02 -2017 PR Batch 00001. 10.2017 State Income Tax 2,206.88 10/02/2017 700 -00- 2173 -0000 PR Batch 00001. 10.2017 State Income Tax Check Total: 2,771.88 Vendor: 7 MINNESOTA LIFE Check Sequence: 36 ACH Enabled: True October -2017 PR Batch 00001.10.2017 Life Insurance 526.20 10/02/2017 700 -00- 2180 -0000 PR Batch 00001.10.2017 Life Insurance AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 7 Check Total: 526.20 Vendor: 305 MNSPECT, INC. Check Sequence: 37 ACH Enabled: False 7137 Inspection Services 2,170.00 10/09/2017 101 -24- 4400 -0000 Check Total: 2,170.00 Vendor: 10 NCPERS MINNESOTA Check Sequence: 38 ACH Enabled: False October -2017 PR Batch 00001.10.2017 PERA Life 16.00 10/02/2017 700 -00- 2180 -0000 PR Batch 00001.10.2017 PERA Life Check Total: 16.00 Vendor: 313 MICHELLE THAO NGUYEN Check Sequence: 39 ACH Enabled: True AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference September -2017 Mileage Reimbursement 109.65 10/09/2017 101 -15- 4331 -0000 Check Total: 109.65 Vendor: UB *00135 Craig & Beata Nord Check Sequence: 40 ACH Enabled: False Refund Check 8.01 10/04/2017 601 -00- 2010 -0000 Refund Check 9.34 10/04/2017 611 -00- 2010 -0000 Refund Check 4.01 10/04/2017 631 -00- 2010 -0000 Refund Check 4.00 10/04/2017 621 -00- 2010 -0000 Check Total: 25.36 Vendor: 665 OPTUM BANK Check Sequence: 41 ACH Enabled: True PR -10 -02 -2017 PR Batch 00001. 10.2017 HSA - OPTUM BANK 735.77 10/02/2017 700 -00- 2183 -0000 PR Batch 00001. 10.2017 HSA - OPTUM B. Check Total: 735.77 Vendor: 866 PAINT * PAPER * SCISSORS Check Sequence: 42 ACH Enabled: False 09292017 Oktoberfest Craft Booth 125.00 10/09/2017 101 -53- 4438 -0000 Check Total: 125.00 Vendor: 9 PERA Check Sequence: 43 ACH Enabled: True PR -10 -02 -2017 PR Batch 00001.10.2017 MN -PERA Deduction 3,309.42 10/02/2017 700 -00- 2175 -0000 PR Batch 00001.10.2017 MN -PERA Dedu PR -10 -02 -2017 PR Batch 00001.10.2017 MN PERA Benefit Em 3,818.56 10/02/2017 700 -00- 2175 -0000 PR Batch 00001.10.2017 MN PERA Benel Check Total: 7,127.98 Vendor: UB *00133 David & Debora Peterka Check Sequence: 44 ACH Enabled: False Refund Check 9.85 10/04/2017 601 -00- 2010 -0000 Refund Check 11.50 10/04/2017 611 -00- 2010 -0000 Refund Check 4.92 10/04/2017 631 -00- 2010 -0000 Refund Check 4.93 10/04/2017 621 -00- 2010 -0000 Check Total: 31.20 Vendor: 240 KENNETH POTTS, PA Check Sequence: 45 ACH Enabled: True September -2017 Prosectution Monthly Services 2,500.00 10/09/2017 101 -16- 4304 -0000 Check Total: 2,500.00 Vendor: 840 RANDY'S ENVIRONMENTAL SERVICES Check Sequence: 46 ACH Enabled: False 28200B1drCir 28200 Boulder Circle 59.00 10/09/2017 621 -00- 4400 -0026 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 9 Check Total: 59.00 Vendor: 108 REPUBLIC SERVICES No.894 Check Sequence: 47 ACH Enabled: False 0894 - 004370670 Spring Cleanup 4,025.15 10/09/2017 621 -00- 3732 -0000 Check Total: 4,025.15 Vendor: 727 S & S TREE AND HORTICULTURAL SPECIA Check Sequence: 48 ACH Enabled: False 911742159 Management Plan 1,062.50 10/09/2017 101 -32- 4400 -0000 Check Total: 1,062.50 Vendor: 296 STATE OF MN- MINNESOTA DEPARTMENT Check Sequence: 49 ACH Enabled: False 3rd Qtr- 2017 -SS Quarterly Water Surcharges 2,183.00 10/09/2017 601 -00- 2082 -0000 Check Total: 2,183.00 Vendor: 821 SANDRA LEE THONE Check Sequence: 50 ACH Enabled: False Aug -Setp- 2017 -Mile Reimbursement -Aug - Sept - Mileage 153.54 10/09/2017 101 -13- 4331 -0000 Check Total: 153.54 Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 51 ACH Enabled: False 11668 Newsletters - Oct 1,009.00 10/09/2017 101 -13- 4400 -0000 11668 SSCC Insert - Oct 150.00 10/09/2017 201 -00- 4351 -0000 11686 Envelopes 598.50 10/09/2017 101 -15- 4400 -0000 Check Total: 1,757.50 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 52 ACH Enabled: False 10501 Monthly Bacteria Svc 120.00 10/09/2017 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 392 VALLEY -RICH CO. INC. Check Sequence: 53 ACH Enabled: False 24629 Valve Leak 1,358.31 10/09/2017 601 -00- 4400 -0000 24629 Valve Leak 1,358.32 10/09/2017 631 -00- 4400 -0000 24632 Hydrant Repair 7,484.22 10/09/2017 601 -00- 4400 -0000 Check Total: 10,200.85 Vendor: 421 VERIZON WIRELESS Check Sequence: 54 ACH Enabled: False 9792655658 Brad's Cell- 612 - 865 - 3582 - -Final Acct - Credit Re_ -19.92 10/09/2017 101 -18- 4321 -0000 Acct #486771711 -00001 9793195121 Lift Stations- Acct985338397- Svc - 08/22/17 -09/ 206.25 10/09/2017 611 -00- 4321 -0000 Acct# 985338397 -00001 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 186.33 Vendor: 398 VOYAGER FLEET SYSTEMS INC Check Sequence: 55 ACH Enabled: True 869293803739 Gas 12.63 10/09/2017 101 -32- 4212 -0000 Check Total: 12.63 Vendor: 415 WARNER CONNECT Check Sequence: 56 ACH Enabled: True 29934665 Additional Services Charge -Sept 506.25 10/09/2017 101 -19- 4321 -0000 Check Total: 506.25 Vendor: 401 WASTE MANAGEMENT OF WI -MN Check Sequence: 57 ACH Enabled: False 7067215 - 1593 -2 24200 Smithtown Rd- Monthly Svc 531.96 10/09/2017 101 -32- 4400 -0000 Location - 593 -10959 7067997 - 1593 -5 5735 Ctry Club Rd- Monthly Svc 210.80 10/09/2017 201 -00- 4400 -0000 Location - 593 - 309911 Check Total: 742.76 Vendor: 675 WIDMER CONSTRUCTION Check Sequence: 58 ACH Enabled: False PV #8 -P- 02925 -16 P.V. #8 - Project #02925 -16 - 2016 Water Main E. 178,393.33 10/09/2017 470 -00- 4303 -0000 Check Total: 178,393.33 Vendor: 327 WINDSTREAM Check Sequence: 59 ACH Enabled: False 69342569 City Hall 130.46 10/09/2017 101 -19- 4321 -0000 630600242001 69342569 Public Work 51.35 10/09/2017 101 -32- 4321 -0000 630600242005 69342569 Boulder Bridge Well 53.96 10/09/2017 601 -00- 4396 -0000 630600242007 69342569 Badger Well -City of Shorewood 107.36 10/09/2017 601 -00- 4395 -0000 630600242008 69342569 Badger- Manor - Cathcart Park 159.19 10/09/2017 101 -52- 4321 -0000 630600242009 to 2011 69342569 West Tower -City of Shorewood 53.92 10/09/2017 601 -00- 4321 -0000 630600242006 Check Total: 556.24 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 60 ACH Enabled: True 228511 Road Maint 908.01 10/09/2017 101 -32- 4250 -0000 228725 Road Maint 395.06 10/09/2017 101 -32- 4250 -0000 Check Total: 1,303.07 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 61 ACH Enabled: True 5145368132 -0917 5700 County Rd 19 37.56 10/09/2017 101 -32- 4399 -0000 5700 County Rd 19 5145368132 -0917 5700 County Rd 19 - Unit Light 206.26 10/09/2017 101 -32- 4399 -0000 5700 County Rd 19 - Unit Light AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 243.82 Total for Check Run: 283,692.61 Total of Number of Checks: 61 AP- Computer Check Proof List by Vendor (10/05/2017 - 12:03 PM) Page 11 #2E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Professional Services Agreement with WSB & Associates for the Shorewood Lane Ravine Restoration, City Project 17 -15 Meeting Date: October 9, 2017 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Larry Brown, Director of Public Works Attachments: Professional Services Proposal — WSB, Project Location Map Policy Consideration: Should the City initiate preliminary design work and approve a professional services proposal for restoration of the Shorewood Lane ravine? Background: The proposed improvement project is to address erosion issues within the ravine located east of Shorewood Lane. Storm sewer conveying drainage from a portion of County Road 19 discharges at the northeast corner of County Road 19 and Shorewood Lane, just south of the fire station access to Shorewood Lane. The grade in the ravine drops 30 feet over approximately 500 feet, with steep sideslopes. The professional services proposal from WSB includes the following tasks: • Project management and meetings • Hydrologic /Hydraulic Analysis • Draft Plans and Technical Memorandum • Final design and permitting • Bidding WSB proposes these professional services on a cost reimbursable basis estimated to be $41,300. The proposal for professional services is enclosed for Council information. Recommendation / Action Requested: Staff recommends acceptance of the Professional Services Agreement with WSB & Associates for the proposed Shorewood Lane Ravine Restoration Project, City Project 17 -15. Next Steps and Timelines: WSB will analyze the existing conditions, provide recommendations, and meet with the adjacent property owners to discuss. It is anticipated that this project will be bid in March, 2018, with construction between May and July, 2018. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 October 3, 2017 Mr. Larry Brown, Public Works Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800 Re: Shorewood Lane Ravine Restoration City of Shorewood, MN Dear Mr. Brown: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete a drainage analysis and design the plans for the Shorewood Lane Ravine Restoration Project. The proposed scope of services includes a review of the existing conditions of the drainage area tributary to Shorewood Lane. Based on this review, WSB will develop a hydrologic model to provide a detailed drainage analysis along with a hydraulic modeling for designing the channel improvements. This modeling will serve as the basis for designing the long -term solution to remedy the ravine erosion that is occurring adjacent to Shorewood Lane. Staff will work collaboratively with the Minnehaha Creek Watershed District (MCWD) for approval of the proposed design. We are excited to work with you on designing the solution for the restoration of the erosion issue. If you are in agreement with this proposal, please sign where indicated and return one copy to me. Please do not hesitate to contact me at 763 - 231 -4845 with any questions. Sincerely, WSB & Associates, Inc. Bill Alms Project Manager Attachments cc: Alyson Fauske, WSB & Associates, Inc. ACCEPTED BY: City of Shorewood, MN Name Title Date Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com GAGroup Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \LTR PROP Shorewood Lane Ravine Restoration_FINAL DESIGN.doex Scope of Engineering Services October 3, 2017 Page 1 SCOPE OF ENGINEERING SERVICES FOR SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD, MN Task 1 — Project Management and Meetings ($3,000) Project management will be performed throughout the course of the project. The following subtasks are included as part of Project Management: 1 . 1 Attend project meetings with City staff and MCWD staff to discuss existing drainage conditions, hydraulic analysis, alternatives analysis, and funding opportunities. Meeting with property owners adjacent to proposed improvements will also be conducted to share our evaluation and identify concerns they may have. This task will include developing agendas, preparing handouts and graphics, and attending meetings. Deliverables: Four (4) Meetings. Three (3) meetings with MCWD staff will be conducted. The first meeting will be served as a kick -off meeting to further discuss strategy and initial observations as well as ensure our directions are aligned. The second meeting will discuss existing conditions, review hydraulic analysis, and jointly identify targeted corrective measures. The third meeting will review the alternatives analysis, costs, and funding opportunities. One (1) resident meeting to discuss existing conditions and recommended management strategy. Task 2 — Hydrologic /Hydraulic Analysis ($9,200) This task consists of completing a detailed hydrologic model analysis for the stormwater management system tributary to the Shorewood Lane ravine and a hydraulic model for the design of the channel improvements. A HydroCAD model will be developed to model the tributary drainage areas, stormwater basins, stormwater volumes, and peak discharges in the area. This information will be used to develop a hydraulic model that will allow us to understand the flow velocities, shear stresses, and flow rates in the proposed channel. This will be critical for selecting the appropriate stabilization practices for the channel. The following are the subtasks that will be included as part of the evaluation: 2.1 Collect background information including as- builts, storm sewer sizes and elevations, existing ponds and their size and management strategy, and other relevant information. 2.2 Survey the current channel conditions including cross section along the length of the of the drainage corridor. Survey additional areas if background information is not available. 2.3 Develop drainage area map based on survey, contour data, storm, and existing ponds. 2.4 Develop HydroCAD model to evaluate existing conditions. 2.5 Develop hydraulic model for design of the channel improvements. Deliverables: One (1) hydrologic and one hydraulic model. Task 3 — Draft Plans and Technical Memorandum ($9,300) Draft plans will be prepared. A summary of the existing hydrologic conditions will be outlined. Improvement options will be discussed, evaluated, and a recommendation for a drainage management strategy will be provided. Recommendations will be evaluated based on reviewing the site in relation to local, state, and federal wetland rules. The technical memorandum will be prepared to document the analysis and decisions made regarding the channel improvement strategy. The following are the subtasks that will be included as part of the analysis and report preparation: GAGroup Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \LTR PROP Shorewood Lane Ravine Restoration_FINAL DESIGN.doex Scope of Engineering Services October 3, 2017 Page 3 3.1 Evaluate site for presence of wetlands based on historic aerial photography and available desktop data, and perform on -site wetland delineation to identify and determine wetland boundaries if applicable. Submit identified wetland boundaries and types for approval from the Local Government Unit. 3.2 Design Channel improvements using HEC -RAS model. 3.3 Prepare 60% draft plans that will provide sufficient detail to be able to obtain permits from the MCWD and USACE. Draft technical memorandum summarizing existing conditions, possible improvements, and cost estimates. 3.4 Finalize the technical memorandum based on City staff and MCWD feedback. 3.5 Meet with City staff to deliver the final recommendation for the channel improvement strategy. Deliverables: One (1) set of 60% Draft Plans, One (1) technical memorandum summary with recommended channel improvement strategy, and cost estimates. Task 4 — Final Design and Permitting ($18,600) Plans and specifications will be prepared for the channel improvements and will include appropriate plans, profiles, cross - section, and details necessary to complete the construction. A permit will also be required from the MCWD and the USACE. The MCWD permits will include an erosion control permit and wetland permits, and the USACE permit is anticipated to qualify for a General Permit. Efforts will be made with the design to avoid and minimize any wetland impacts. Significant material has eroded into the downstream wetland and considerations for removal of this material may be included with the design. The following are the subtasks that will be included as a part of preparing the plans, specifications, and permitting: 4.1 Prepare plans and specifications for the proposed channel improvements. 4.2 Prepare drainage and utility easement legal descriptions for six (6) parcels. 4.3 Complete permitting from the MCWD and the USACE, including obtaining associated erosion control, wetland, and aquatic resources permits. 4.4 An NPDES Construction General Permit is not anticipated for this project and has not been included as a part of this scope. Deliverables: Preparation of plans, specifications, and appropriate MCWD and USACE permits. Task 5 — Bidding ($1,200) Bidding documents will be prepared and the project will be advertised to ensure the City obtains sufficient bids. The following are the subtasks that will be included as part of the analysis and report preparation: 5.1 Preparation of advertisement for bid. 5.2 Respond to questions from potential contactors. 5.3 Assist with opening bids and issuing notice to proceed. Deliverables: Preparation of bidding documents and facilitating the bidding process. The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete Shorewood Lane Ravine Restoration Project at an hourly rate, estimated to be $41,300. WSB will prepare drainage and utility easement legal descriptions under Task 4 for acceptance by the City and property owners(s). We assume the property owners will donate easements since the proposed improvements provides direct benefit to their properties without assessment. Land acquisition is not included in the scope of services. Title work will be a reimbursable expense billed separately, estimated to be $450 / parcel. GAGroup Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \LTR PROP Shorewood Lane Ravine Restoration_FINAL DESIGN.doex Scope of Engineering Services October 3, 2017 Page 3 Based on the current project schedule, WSB proposes to complete the Shorewood Lane Ravine Restoration as follows: • October 2017: Kickoff Meeting and Meeting with MCWD • October — November 2017: Develop Hydrologic Model • November — December 2017: Complete survey, Develop Hydraulic Model, and Prepare Summary of Improvements /Cost Estimate • January — February 2018: Design and Permitting • March 2018: Bidding • May— July 2018: Construction GAGroup Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \LTR PROP Shorewood Lane Ravine Restoration_FINAL DESIGN.doex Cost Estimate for Final Design of Shorewood Lane Ravine City of Shorewood, Minnesota {earalzrusr+:,, Labor Category and Estimated Hours per Task Environmental Engineering Sr. Environmental Environmental Right of Way Sr. Survey Two - Person Survey Compliance Task Description Sr Project Manager Project Manager Project Engineer II Project Engineer I Specialist VI Scientist IV Scientist V Specialist Technician Crew Specialist Admin Total Hours Total Labor Fee Alyson F. Bill A. Amy A. Katie K. Tim C. Shawn W. Laura M. Ben B Meghan L. Elizabeth F. 4.1 Prepare Plans and Specs 2 5 8 12 25 52 $ 6,548 4.2 Prepare drainage and utility easement legal descriptions 4 24 10 38 $ 5,454 4.3 IMCWD and USAGE Permitting 1 3 5 1 5 40 1 1 53 $ 4,865 4.4 1 NPDES Permitting & Erosion Control Plan 1 1 3 16 1 1 19 $ 1.751 5.1 Preparation of ad for bid 1 1 2 $ 187 5.2 Respond to questions from potential contactors 2 2 4 $ 452 5.3 lAssist with openings bids and Issuing notice to proceed 1 3 1 1 1 1 1 1 1 1 3 1 6 $ 561 Tc,tal Estimated :'- Hours 11 11 11 1.11 11 11 11 11 11 11 :•11 11 -- • - -- • -•. - - . .: 11 . 11 �:: 11 � 1 11 . 111 . 11 . 11 .�: 11 :11 � 11 � � 11 �. 11 -- G: \Group Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \Estimated Design Fees Shorewood Lane Ravine Restoration_FINAL DESIGN.Asx Wet land Deli nation& Re Port Chanel Stabili,ation 60% D P aaaam������am - Design Recommendations Memo a- ©---- - - - -aa Task Total Estimated Hours and Fee aamama ®aaaaam� 4.1 Prepare Plans and Specs 2 5 8 12 25 52 $ 6,548 4.2 Prepare drainage and utility easement legal descriptions 4 24 10 38 $ 5,454 4.3 IMCWD and USAGE Permitting 1 3 5 1 5 40 1 1 53 $ 4,865 4.4 1 NPDES Permitting & Erosion Control Plan 1 1 3 16 1 1 19 $ 1.751 5.1 Preparation of ad for bid 1 1 2 $ 187 5.2 Respond to questions from potential contactors 2 2 4 $ 452 5.3 lAssist with openings bids and Issuing notice to proceed 1 3 1 1 1 1 1 1 1 1 3 1 6 $ 561 Tc,tal Estimated :'- Hours 11 11 11 1.11 11 11 11 11 11 11 :•11 11 -- • - -- • -•. - - . .: 11 . 11 �:: 11 � 1 11 . 111 . 11 . 11 .�: 11 :11 � 11 � � 11 �. 11 -- G: \Group Data \WATER RESOURCES \Proposals \Shorewood \Shorewood Ravine \Estimated Design Fees Shorewood Lane Ravine Restoration_FINAL DESIGN.Asx SHOREWOOD LANE RAVINE- PROJECT LOCATION MAP giuyy pd Lip [ �i1 I............... .. y A�pproxi ai a location 1 ; _ •Oaf __ _ __ a Sf Ith own r f' Park �et}owst�� %_y 1 0 I I E OF { VIF ` I r. r� iI igiiii®rt �• I � n jr I M Q City of Shorewood Council Meeting Item #2F Title / Subject: Approving 2017 -2018 Retail Tobacco Licenses Meeting Date: Monday, October 9, 2017 MEETING TYPE Regular Meeting Prepared by: Sandie Thone, City Clerk Reviewed by: Twila Grout, Administrative Assistant /Park & Recreation Coordinator Attachments: Resolution Background: Pursuant to Section 302 (Sale of Tobacco) and 1301 (Municipal Fees) of Shorewood City Code retailers within the city limits who wish to sell tobacco products are required to obtain a license from the city. The Shorewood City Code provides that an applicant complete an application and pay a licensing fee. The following applicants have successfully submitted a complete application, have successfully passed a background investigation through South Lake Minnetonka Police Department (SLMPD), have paid the current annual tobacco license fee of $250 and have signed and agreed to the city code requirements. This section of code includes providing for access to the police department during regular business hours and an annual compliance check. The period for renewal of the following licenses to sell tobacco in the City of Shorewood is effective November 1, 2017 to October 31, 2018: 1) Cub Foods #1636 23800 State Highway 7 2) Holiday Stationstores, Inc 19955 State Highway 7 3) Lucky's Station 24365 Smithtown Road 4) Shorewood Cigars and Tobacco 23710 Highway 7 5) Wine & Spirits by JD dba MGM 5660 County Road 19 Financial or Budget Considerations: The licensing fees collected as revenue offset the expense of issuing the permits pursuant to Shorewood City Code Section 1301 (Municipal Fees). Recommendation /Action Requested: Motion: Staff respectfully requests the city council approve the Resolution Approving the 2017 -2018 Licenses to Retailers to Sell Tobacco Products for the period of November 1, 2017 through October 31, 2017. Motion, Second, and Simple Majority required. Connection to Vision /Mission: Consistency in providing the community with quality public services, a variety of attractive amenities, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 17 -XX A RESOLUTION APPROVING LICENSES TO RETAILERS TO SELL TOBACCO PRODUCTS WHEREAS, Sections 302 and 1301 of the Shorewood City Code provide for the licensing of the sale of tobacco products in the city; and WHEREAS, the Shorewood City Code provides that an applicant shall complete an application and pay a licensing fee; and WHEREAS, the following applicants have satisfactorily completed an application and paid the appropriate fee. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: That a License for the sale of tobacco products be issued for a term of one year, from November 1, 2017 to October 31, 2018, consistent with the requirements and provisions of Chapter 302 of the Shorewood City Code to the following applicants: 0 Address Cub Foods Shorewood 23800 State Highway 7 Holiday Stationstore 412 19955 State Highway 7 Lucky's Station LLC 47 24365 Smithtown Road Shorewood Cigars and Tobacco, Inc. 23710 State Highway 7 Wine & Spirits by JD dba MGM Liquors 5660 County Road 19 ADOPTED by the City Council of the City of Shorewood this 9th day of October 2017 ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor 3A Proposal for concern of Chaska Road We the Property owners residing on Chaska road request the City of Shorewood to inquire in making Chaska Road a safer and properly managed roadway for our neighborhood. With the addition of Shorewood Landing and the volume of extra traffic coming to and from the sight, adding to an already over used road do to the City of Chanhassen population and the usage of the road as a cut through to Hwy 41 and Hwy 5, there needs to be a change to control speed and the type of traffic coming through. We desire a well-analyzed and coordinated effort with the State of Minnesota, MNDOT, and the City of Shorewood, to change Chaska Road into a safer and properly utilized thoroughfare. 75 el', 3). 4).k -C'f2A vv 6) 61 I #9A MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Assessment Policy For Paving Unpaved Roads Meeting Date: October 9, 2017 Prepared by: Greg Lerud, City Administrator Reviewed by: Larry Brown, Public Works Director and Tim Keane, City Attorney Attachments: Draft policy Policy Consideration: Should the City adopt an assessment policy for paving unpaved roads? Background: There are three streets in the City of Shorewood that are not paved. The city recently received a call from a property owner asking what the process and cost is to pave a road. The city presently does not have an overall assessment policy in place, or one that specifically addresses assessments for new roadway paving. This is primarily because the city does not assess benefitted properties for road improvements such as mill and overlay, seal coating, or reclaiming the road — all work that is done on already paved roads. The city's practice for paving unpaved roads has been to assess 100% of the cost of that improvement. The rationale being: When lots on paved roads are purchased, the cost of the lot price includes the cost of pavement and other road improvements are included in the purchase price. Owners or buyers of property along unpaved roads can make no claim that they have paid to have a road installed. The City Council should memorialize this practice by adopting a policy. Options: There is no statutory requirement that requires a city adopt an assessment policy. However, it is strongly recommended that an assessment policy be adopted so the city consistently manages assessments to ensure that projects are approached in a uniform matter. The policy before the council tonight addresses a specific type of improvement that could be incorporated into the comprehensive policy once one is adopted. The council can approve, reject, or modify the draft policy in any way. Recommendation / Action Requested: Even as the city works to develop an overall assessment policy, it is prudent to put a policy in place on how the city will process paving of new streets — regardless if the request is initiated by a resident(s), or the city. Staff recommends adopting the attached policy. Next Steps and Timeline: If adopted, the new policy will be communicated to the resident who made the initial inquiry, and to anyone who requests it. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ASSESSMENT POLICY FOR PAVING STREETS AND ROADS THAT HAVE NOT BEEN PAVED This policy shall apply to properties and parcels that are adjacent to City of Shorewood rights -of -way that do not have a bituminous road surface. The procedures used by the City for levying special assessments are those specified by Minnesota Statutes, Chapter 429 which provides that all or a part of the cost of improvements may be assessed against benefiting properties. Three basic criteria must be satisfied before a particular parcel can be assessed. The criteria are as follows: 1. The land must have received special benefit from the improvement. 2. The amount of the assessment must not exceed the special benefit. 3. The assessment must be uniform in relation to the same class of property within the assessment area. A. As of the date of this policy, should the city receive a petition from 100% of the adjoining property owners requesting a roadway be paved and agreeing to be assessed, they shall be assessed % of the cost to construct the roadway to city standards. The petition shall be on a form provided by the city and shall include a waiver of assessment and appeal. Improvement expenses to be used in calculating the assessment includes; any required analysis of existing condition, preparation of plans and specifications, bidding, preparation and installation of the pavement and storm water controls, if necessary. Prior to submission of a petition, the city agrees to prepare an estimate of the cost to do the work so the property owners have a reasonable expectation of the cost of the assessment. The term and interest rate for the assessment will be determined by the City Council at the time of the project. Should extension of water utilities be requested, or determined to be advisable, the cost of the water utility extension assessment shall be governed by the city's water assessment policy. B. Should the city council determine that it is in the best interests of the city to pave a roadway, and 100% of the adjoining property owners do not petition for the improvement, the benefitted property owners shall be assessed 100% of the cost of the improvement. Improvement expenses to be used in calculating the assessment includes; any required analysis of existing condition, preparation of plans and specifications, bidding, preparation and installation of the pavement and storm water controls, if necessary. The term and interest rate for the assessment will be determined by the City Council at the time of the project.