11-13-17 CC Reg Mtg AgendaCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 13, 2017
AGENDA
1. CONVENE CITY COUNCIL MEETING
2.
A. Roll Call
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of October 23, 2017
B. Approval of the Verified Claims List
C. Certifying Unpaid Charges to Hennepin County Auditor
D. Designate 2018 Polling Place Locations
E. Authorization to advertise for PW position
F. Holiday Schedule
G. Approving Assessment
H. Accept Constructed Improvements and Authorize Final Payment
for Public Works Ravine Restoration Project and Smithtown Road
Storm Sewer Extension, City Project 16 -10
L Accept Constructed Improvements and Authorize Final Payment
for 2017 Crack Fill and Seal Coat Project, City Project 17 -01
Attachments
Minutes
Claims List
City Clerk Memo
Resolution
City Clerk Memo
Resolution
City Administrator Memo
City Clerk Memo
City Administrator Memo
Resolution
City Engineer Memo
Resolution
City Engineer Memo
Resolution
J. Accept Constructed Improvements and Authorize Final Payment for City Engineer Memo
2017 Pavement Marking Project, City Project 17 -02 Resolution
K. 2018 Tree Sale Approval Communications /Recycling Coordinator Memo
L. Accept Plans and Specifications, and Authorize Advertisement for Bids City Engineer Memo
for the 2017 Inflow & Infiltration Abatement Project, City Project 17 -16 Resolution
CITY COUNCIL REGULAR MEETING AGENDA — November 13, 2017
Page 2
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
8. ENGINEERING /PUBLIC WORKS
A. Change Order 2 for Badger Park, Phase 2 Improvements,
City Project 17 -09
9. GENERAL /NEW BUSINESS
A. Natural Gas Franchise
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1.
B. Mayor and City Council
11. ADJOURN
Director of Public Works
Memorandum
City Administrator memo
Franchise Ordinance
Franchise Fee Ordinance
Resolution for summary publication
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, OCTOBER 23, 2017 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel,', ,and Sundberg; Attorney
Keane; City Administrator Lerud; City Clerk Thone; Interim Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and. City Engineer Fauske
Absent: None.
B. Review Agenda
Mayor Zerby stated he wanted to move Item 2.E on the agenda to Item 8.A under Engineering /Public
Works.
Mayor Zerby moved, Labadie seconded, approving the agenda as amended. Motion passed 510.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Council Member Siakel moved, Sti ndberg seconded, Approving the Motions Contained on the
Consent Agenda and Adopting the Resolution Therein.
A. " City Council Work Session Minutes of October 9, 2017
B. City Council Regular Meeting Minutes of October 9, 2017
C. Approval of the Verified Claims List
D. Approving they Professional Services Agreement with WSB & Associates for the
proposed 2017 Inflow and Infiltration Abatement Project, City Project 17 -16.
E. Approve Change Order No. 1— 2017 Street Reclamation Improvement Project, City
Project 17 -13. (This was moved to Item 8.A on the agenda.)
F. Adopting RESOLUTION NO. 17 -088, "A Resolution Approving Change Order No.
1 for the Badger Park Phase 2 Improvement Project, City Project 17 -09."
Motion passed 510.
3. MATTERS FROM THE FLOOR
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 2 of 10
There were no matters from the floor presented.
4. PUBLIC HEARING
A. Rental Housing Code and Rental License Fee Amendments
Director Darling explained the proposed amendments to the City Code are to clarify language, update
Code references and mirror current staff practices when administering the rental code. Staff is proposing
two new regulations. One is adding language specific to revocation or denial �of permits. The second is
adding language specific to when repainting would be required. Staff is also proposing an increase in the
three -year license fee to ensure the rental housing program is sustainable. The current three -year license
fee is $60 per dwelling. The proposal is to increase that three -year fee to $75 per dwelling for buildings
with one to five rental units. For dwellings with six or more units the fee would be $400 plus $10 per unit
up to a maximum of $750. The proposal also includes omitting the $10 per unit fec for buildings that are
not more than one year old.
Mayor Zerby opened the Public Testimony of the Public Hearing at 7 :04 P.M. No public testimony was
heard and the mayor subsequently closed the Public Testimony, of the Public Hearing at 7:05 P.M.
Mayor Zerby stated he thought the changes„ have been well thought out. He thanked people for their
efforts.
Council Member Siakel moved, Johnson seconded, Approving ORDINANCE NO. 546, "An
Ordinance Amending the Shorewood City Code as it Pertains to Rental Licenses for the City of
Shorewood ", Approving the Publication of Ordinance loo.; 546 by Title and Summary, and
Adopting RESOLUTION NO 17 =0$9, "A Resolution Approving Updated Fee Schedule Related to
Rental Housing Licenses." Motion passed 510.
5. REPORTS AND
6. PARKS
A. Report by ,Commissioner ,Vassar on the October 10, 2017, Park Commission
Meeting
Director Darling noted that Park Commissioner Vassar could not be present. Darling reported on matters
considered and actions taken during the October 10, 2017, Park Commission meeting (as detailed in the
minutes of that meeting).
Councilmember Labadie asked if there had been any discussion about having at least one piece of
adaptive play equipment for children with special needs in Badger Park. Director Darling stated that was
not specifically discussed noting that standard practice is to include at least a few pieces of adaptive
equipment in every design.
Mayor Zerby stated the meeting minutes referenced two grant opportunities with an application deadline
of November 3. He asked if staff is proceeding with those grant applications. Director Darling explained
that one of the grants would be through a playground manufacturer and the Park Commission does not
want to move forward with that manufacturer's equipment. The second grant opportunity is through the
Hennepin County Sports Facility. The City received a grant from the Facility for the new lacrosse field
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 3 of 10
and is therefore not eligible for another grant. There is a new grant the City could apply for through the
County starting in January 2018 and staff intends on doing that.
Zerby asked about the status of the proposed landscaping near the practice wall. Administrator Lerud
stated the contractor has escrowed money for the landscaping that has to be done. He thought the Park
Commission is supposed to come up with the design for the landscaping.
Director Brown explained there is a need to relocate the lighting control box at the Badger Park warming
house because the house is going to be demolished. To date the focus has been on placing it on the west
side of the practice wall along with two other boxes. Some of them would be placed there on a temporary
basis until the new shelter is built. After it is built the hope is to relocate them to inside of the shelter.
Mayor Zerby asked if the relocation of the electrical boxes was included in the plans. Brown responded
yes and clarified that the relocation spot was not known at that time. Zerby,then asked if the method for
attaching the boxes on the wall would be temporary as well. Brawn stated that area would be grouted
after the fact to match the stonework.
7. PLANNING
A. Zoning Ordinance Amendment — Administration of Appeals and Variances
Director Darling noted that this evening Council was being asked to consider amendments to the Zoning
Code which pertain to appeals and variances. She explained the current Code has combined those two
types of applications into one set of regulations. Staff drafted the amendments to separate the two
applications and processes.
She reviewed the definitions for the two types of
An appeal is a request to the Planning Commission and City Council to review and overturn an
administrative interpretation; of the zoning ordinances or an employee's decision or a denial of a permit.
Essentially, an appellant would be maintaining that an employee made an error when they interpreted the
ordinance and they would be seeking relief from the City Council. The current Ordinance requires that a
public hearing be held for an appeal and that all property owners within 500 feet of the appellant's
property be notified. Stafhas proposed that all appeals come before the Planning Commission at a public
meeting rather than at a public hearing and that the owners of the adjacent properties not be notified.
What the appellant is asking for is clarification of the rules or relief from what they believe is a staff error.
The mailed notice would not be as effective as it is with, for example, variances and conditional use
permits (C.U.P.$) because the request for an appeal may be more wide spread than for just one specific
property. If an appeal is successful the appellant is returned to the correct process or activity and
notification is decided by the applicable process.
A variance is a request to allow a deviation in the application of the Zoning Ordinance as it applies to a
property because of some practical difficulty that exists on a specific property. Essentially, it allows the
applicant the ability to do something that the zoning regulations say is not permissible. The current
Ordinance requires that a public hearing be held and that all property owners within 500 feet of the
appellant's property be notified. Staff has proposed that variances come before the Planning Commission
at a public meeting rather than a public hearing and to continue to notify all property owners within 500
feet of the appellant's property. Staff has also proposed amendments to the criteria for reviewing a
variance and some alteration to the procedures.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 4 of 10
The most noticeable proposed change is to remove the requirement to hold a public hearing from the
review of either application. When the requirement to hold a public hearing was initially included in the
City's Ordinances it was an effective means to communicate public action. The difference between an
item reviewed at a public hearing and a public meeting is that there is a published notice for a hearing.
Today, more residents electronically subscribe to newspapers or they do not subscribe at all. Few
residents read the public notice sections in newspapers. Staff is more likely to receive calls or questions
about items posted for Council's review on the City's website or from agendas emailed to interested
residents. Staff thinks the most effective way of getting information out to residents is via the notice sent
to property owners. Staff believes the effectiveness of public notice is negligible.
The Planning Commission recommended a few changes to what staff proposed. One of its changes is to
require the Planning Commission to take public testimony during a public meeting for variances.
Darling noted that her staff reports states the City had received
about the amendments. She clarified that is not correct and no 1
Councilmember Sundberg stated she had no problem
Councilmember Sundberg stated Section 1201.05 Subd.2
what Board that is. Director Darling clarified it is the F
fulfills.
Councilmember Johnson stated he thought the Plann
detail. He noted that if the Commission had not sug
would have suggested the Council make that change.
Mayor Zerby asked if the 504 foot radius for residers
width is 100 feet. That would amount to only f
Councilmember Johnson not that he had been told
increasing the notification radius for Variances woi
C.U.P.s and rezoning.
the Zoning" Code. Director Dai
Councilmember Sundberg ask
requirement. Director Darling
with 500 feet. Councilmemb
community tends to -notify itse
Councilmember Sundl
Councilmember Johns
r letter from a resident expressing concern
tter was received'.
has been proposed.
ors to a decision of the Beard. She asked
of Zoning Appeals; a role that Council
;ion reviewed what staff had proposed in
be required to take public testimony, he
ification is adequate because a minimum lot size
to five houses within a circle being notified.
500 feet is standard. Director Darling stated that
oake it different than the 500 feet required for
if the 10 day requirement for mailings is consistent with other things in
the Plannina Commission is comfortable with the 500 foot notification
>d that had not been discussed. Siakel stated she did not have an issue
ohnson stated he thought if the impact was going to be great the
ereby increasing the 500 foot notification range.
ested Council discuss the 500 foot notification requirement another time.
suggested doing so in a work session.
Council Member Siakel moved, Labadie seconded, Approving ORDINANCE NO. 547, "An
Ordinance Amending the Shorewood City Code as it Pertains to Zoning Regulations for Variances
and Appeals" and Approving the Publication of Ordinance No. 547 by Title and Summary. Motion
passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 5 of 10
8. ENGINEERING /PUBLIC WORKS
A. Approve Change Order No. 1— 2017 Street Reclamation Improvement Project, City
Project 17 -13
This item was removed from the Consent Agenda at Mayor Zerby's request.
Mayor Zerby explained the staff memorandum for this item indicates some of the items included in the
2017 pavement Reclamation Project will be delayed to 2018. The delayed items include the reclamation
of Howards Point Road, Kathleen Court, Oak Ridge Circle and Summit Avenue. The project items that
are planned to be completed in 2017 include: the construction of concrete curb and gutter and the
installation of blinker stop signs at the Country Club Road and Lake Linden Drive intersections with
Yellowstone Trail; and, the replacement of a culvert between the wetlands and. Eureka Road North and
the paving the raised gravel area of the roadway. An email sent out late that afternoon states the culvert at
the low point of Eureka Road North had collapsed and that the roadway was closed.
He reviewed the timeline of the project to date. During the February 24,, 2017, Council and staff retreat a
question was raised about why the improvements to Eureka Road North were not a higher priority.
During its June 12 meeting Council accepted the feasibility report for the Project and authorized the
preparation of plans and specifications. During its July 24 meeting'Council approved the nearly complete
plans and specifications and authorized the advertisement for bids for the Project. He noted he had issue
with the nearly complete part of that. The bids,for the project were opened on August 31. Yet there is still
a race to get the Project done this fall.
He asked what could be done to make these types of projects work more smoothly. He stated some
residents have strongly questioned how Council could let the roadway be shut down when Council has
been hearing the roadway had issues for months. He asked Council how it could do better.
Director Brown stated the roadway closure was part of the Project; it was not an afterthought. He then
stated the culvert had deteriorated over time and that was determined during the design process. He went
on to state that staff had negotiated with the contractor for the Project that the items that were high
priority (i.e; the curbs, the blinker stop signs, and Eureka Road) were to be done this year.
Mayor Zerby„ stated from his vantage point the situation is embarrassing to Council, it is unprofessional, it
is dangerous,and it is just not right. He asked staff to help Council in making projects go forward without
this type of incident. He considered this to be a major issue.
Director Brown stated this is part of the project process. It was planned and it was part of construction. It
would not have happened any differently if the entire Project would have been done in 2017. Mayor
Zerby asked if the contractor as mobilized and on site. Brown stated the contractor is on site. Eureka Road
North was closed so that the pavement could be taken up that day.
Mayor Zerby stated he found the process to be confusing and frustrating and he would like to know what
Council can do to help make things work better.
Zerby stated the staff memo indicates the reclamation of Howards Point Road, Kathleen Court, Oak
Ridge Circle and Summit Avenue will be done by May 31, 2018. Director Brown explained the intent of
that completion date is to keep the rest of the project as a priority for the contractor next spring. The date
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 6 of 10
was set assuming the roadway weight restrictions would come off by May 1. That gives the contractor
one month, albeit tight, to complete the work.
Zerby asked if delaying the reclamation aspects of the project will negatively impact completion of other
2018 roadway projects. Brown responded no; it should be possible to get them done.
Zerby then asked what the status is of the plans and specifications for 2018 roadway projects. Brown
stated that 2018 would be the "break year" and explained that Council and staff had discussed that the
stormwater management projects would become the primary driver of the Street Reconstruction Capital
Improvement Program (CIP). Staff has met with the Minnehaha Creek Watershed District (MCWD) and
will do so again this week regarding an overall plan for stormwater management improvements. There are
two roadway projects left in 2018 and those should be on track. Administrator Lerud stated there are four
roads scheduled for reconstruction in 2018 — Riviera Lane, Shorewood` Lane, Maple Street and Mann
Lane. Lerud clarified that stormwater management improvements, will start to drive the schedule for
roadway improvements in 2019.
Councilmember Labadie asked if the residents knew that Eureka R
make improvements. Director Brown stated advance, orange .warm
closed were put up on each side of the roadway at least three da
asked if the signs will remain up until the roadway work is complet
Labadie cautioned against saying things are dangerous. She
residents in danger. Brown stated not that he was aware of.
was going to beelosed.in order to
igns saying the roadway would be
r advance of the closure. Labadie
-own responded yes.
if the City was putting its
Councilmember Siakel stated she was confused about what the problems is. There have been problems
with Eureka Road North since last spring. In the spring Council-decided to include repairs to that section
of the road and the culvert replacement in with the 2017 Street Reclamation Project. She noted she lives
around the corner from Eureka Road. Its closure is no surprise to her. She clarified that she understood the
roadway needs work and that Council his committed to malting the repairs.
Mayor Zerby stated issues with the roadway have been brought to Council's attention by residents a
number of timcs. And, the culvert is structurally deficient. Councilmember Siakel stated she is aware that
one resident has complained and noted the entire roadway needs to be repaired just like a number of other
Councilmember Siakel stated she does not understand what Mayor Zerby wants staff to do while noting
she understands there is an issue. Zerby stated when people are aware there is an issue he wants, for
example, them to be responsive, to get the work done on time, to limit the impact on residents, to limit
road closures and its impact on public safety, school buses, and residents. He does not want projects to be
pushed until very late in the season. It is October 23 and there is already a warning of snow coming.
Councilmember Johnson ;noted snow is predicted for that evening and for October 27.
Mayor Zerby stated most of this Project is being pushed out until 2018 on top of other scheduled 2018
projects. That may result in other projects get compressed in the schedule and that can become
troublesome. He does not consider that proper management. Delaying the repair of the culvert until this
week is not safe particularly when it is known that it deteriorated to the point that it has to be propped up
with gravel and other materials
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 7 of 10
Mayor Zerby moved, Siakel seconded, Adopting RESOLUTION NO. 17 -087, "A Resolution
Approving Change Order No. 1 for the 2017 Pavement Reclamation Project (Howards Point Road,
Kathleen Court, Oak Ridge Circle, and Summit Avenue), City Project 17 -13." Motion passed 510.
9. GENERAL /NEW BUSINESS
A. Local Road Improvement Grant Application
Administrator Lerud explained that during its September 25, 2017, meeting Council accepted a
professional services agreement for services to prepare an application for a grant through the Minnesota
Department of Transportation (MnDOT) Local Road Improvement Program for improvements along the
Country Club Road / Yellowstone Trail / Lake Linden Drive corridor. The meeting packet contains a
copy of a 90 percent complete application. The City has received a letter of support from the Three Rivers
Park District (TRPD) and it is waiting for a letter from the owner of the CUB Poods site Kraus Anderson.
He expressed confidence that the application will be ready to submit by the application deadline.
Council Member Sundberg moved, Johnson secondt
Resolution Approving Application for 2017 Local 14
Country Club Road Corridor Improvement Project."
Mayor Zerby thanked Administrator Lerud and staff for
Motion passed 510.
B. Termination Maintenance Agreement
Administrator Lerud explained since
the City of Chanhassen outlining
Cathcart Park. Over time there has
maintenance. Because Shorewood o
Shorewood should assume all respo
level Shorewood residents are acc
toward the detachment of the Park 4
Keane are working on the detachm
consideration during November.
dopting RESOLUTION NO. 17 -090, "A
Improvement Program Funding for the
n and Cathcart Park
)3 there has been an agreement in place between Shorewood and
responsibilities each City had with regard to maintenance of
;n differing opinions about which City is responsible for what
the Park, even though it is located in Chanhassen, staff believes
ility for maintenance and capital improvements of the Park to a
ned to: Termination of the agreement would be the first step
Chanhassen and its annexation to Shorewood. He and Attorney
attachment documents and they should be ready for Council's
Councilmember Siakel asked if Chanhassen is receptive to the detachment - attachment idea. Administrator
Lerud stated he has not experienced any pushback on it and noted the termination of the maintenance
agreement has moved along smoothly. Sundberg asked if the termination process should be done before
the detachment - attachment effort is complete. Lerud stated the City is already doing the maintenance so
terminating the agreement is just formalizing what is already being done.
Councilmember Sundberg asked Director Brown if Public Works has enough staff to perform the work.
Brown stated it does.
Councilmember Labadie stated Shorewood has been doing the maintenance work for years.
Council Member Siakel moved, Labadie seconded, approving the Termination of the Joint
Agreement between the City of Chanhassen and the City of Shorewood regarding the maintenance
of Cathcart Park.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 8 of 10
Councilmember Johnson stated if the City believes Chanhassen has been remiss in its duties he asked if
that has caused damage. Administrator Lerud responded he did not think so.
Mayor Zerby stated he was pleased the City was bringing clarity to the situation.
Motion passed 510.
C. Proposed Natural Gas Franchise Ordinance and Fee Ordi
Administrator Lerud explained that during the February 24, 2017,
discussion about how to fund street and stormwater improvement
Program (CIP). Currently the City strictly uses the General Fund le
Stormwater Management Fund revenues are not sufficient to fund z
addition to the tax levy Council discussed assessments, transfers fro
some combination of them for funding future projects.
At that time there was Council consensus that fr
reasons. They would be a lower regularly paid
properties, not just taxable properties, would pay
streets. Access to roads is equal.
He noted the meeting packet contained a cop
ordinance that were sent to CenterPoint Ener
Council and 'staff retreat there was
ro}ects in the Capital Improvement
y to fund street improvements. The
large project stormwater project. In
entemrise funds, franchise fees or
anehise fees would be most equitable for a variety of
amount versus bi- annual property tax payments. All
something toward the cost to maintain and improve
draft natural gas franchise ordinance and franchise fee
review and comment. The City received CenterPoint's
proposed revisions and the ordinances are closed to being finalized.
He clarified the ordinances were not up for approval that evening. The intent was to provide Council and
residents an opportunity to learn about and comment on them. Council will have another opportunity to
discuss them during its T�ouember 13 meeting. He stated they are out on the City's website and in the
newsletter.
He stated late in,the day the City received an email from CenterPoint Energy indicating it agreed with the
revised franchise agreement: There are few differences when compared to the documents in the meeting
He noted there are 2866 natural gas accounts in the City with 97 percent of them being residential
He stated staff took the debt service schedule for some stormwater management improvements into
consideration when determining what the franchise fees need to be for both natural gas and electricity to
cover that debt service_ He reviewed the monthly franchise fee rates proposed by staff for natural gas:
Residential — $4.00, Commercial A — $4.00, Commercial/Industrial — B $10.00, and
Commercial/Industrial — C $25.00. Based on the current meters for natural gas, those rates would generate
$11,893 per month.
Councilmember Sundberg thanked Administrator Lerud for his efforts. She stated she thought the
franchise fee approach is a very legitimate way to help pay for infrastructure needs and it is becoming
more commonly used. She noted her support for moving forward with franchise fees.
Councilmember Siakel expressed her support as well for moving forward with franchise fees.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 9 of 10
In response to a comment from Mayor Zerby, Administrator Lerud stated the City has looked at
comparable rates various other cities collect. Councilmember Johnson noted the fees proposed are in the
middle of what other cities collect.
In response to another comment from Zerby, Lerud stated there is a substantial amount of revision that
has to be made to the draft Xcel Energy electric franchise ordinance. Staff is looking to base the City's
ordinance on other cities' ordinances that Xcel has approved while ensuring the city's needs are met.
Attorney Keane explained that the City had initiated an update to the franchise agreement with Xcel
Energy back in 2007. At that time there were multiple rounds of negotiation. He anticipated that will
happen again this time around.
Mayor Zerby asked when the Xcel Energy agreement should be ready for, review. Attorney Keane stated
by the end of the year.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Planning — Shorewood Landing Senior Living Parking Lot Update
Director Darling stated the parking lot for the;,
to be completed around November 1. Once
contractors for the Shorewood Landing project
2.
The meeting packet
Other
Director Brown ,provided an
breaks have been repaired. T
received a replacement speed
Country Chub Road. The sig
continues on the City Hall /B
week. Street sweeping was st,
Report
od Landing Senior Living parking lot is scheduled
)urses of asphalt have been put down then the
in the lot and auit Darkina on Chaska Road.
the September 2017 Monthly Budget Report.
to on various things. Since the last Council meeting the watermain
nual leak survey has been completed; no leaks were found. The City
eness display sign on October 6. It is up and working on southbound
the northbound side is not working and it may be sent back. Work
Park parking lot. Fall watermain flushing was completed the previous
he previous week.
Mayor Zerby stated the City received a letter from a resident living along Mill Street regarding the
placement of the flashing radar sign on the southbound side of the Street. Director Brown stated staff has
not forgotten about the need to do a speed study there. He noted he had requested a copy of the results of
Hennepin County's speed studies for that area. The City will have a speed study conducted once traffic is
somewhat back to normal on Mill Street. He anticipates that study will begin within the next week or two.
Administrator Lerud stated he would let the resident know the City's plans.
Engineer Fauske stated the fiber optic line near the Shorewood Landing Senior Living site should be
buried this week. The pole can then be removed and the boulevard restored.
Mayor Zerby asked for an update on Badger Park improvements. Engineer Fauske stated there will be a
meeting with the contractor on October 24. Staff meets with the contractor every other week. Through last
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
October 23, 2017
Page 10 of 10
week the contractor was tracking on schedule. The storm sewer work was scheduled to be completed on
October 19. The grading for the expansion will be worked on shortly. Director Brown stated earlier in the
day the contractor was working on some minor storm sewer items and that is near completion. He thought
the rain on October 21 set the contractor back some. He thought the project is close to on schedule.
B. Mayor and City Council
Councilmember Johnson stated he had reached out to a member of the Excelsior City Council via email
about eight days ago to open a dialogue about the Mill Street area but he had not heard back from them.
His plan is to try and connect with a different member of that Council.
Councilmember Labadie asked Administrator Lerud if he had heard back'from Minnesota Representative
Cindy Pugh regarding any of the issues raised during Council's Septeinber'25 work session. Lerud noted
he sent her a letter on October 10 but he has not heard back from her. Labadie commented she intended
on asking that same question during every Council regular meeting going forward.
Councilmember Sundberg stated she plans on atten
County Comprehensive Plan. Some of the meetings
Mayor Zerby stated he attended a State of the Cities meeting on
Excelsior -Lake Minnetonka Chamber of Commerce. Five ci
Shorewood. He thought there was good discussion and well recei
October 26 regarding the Hennepin
d due to lack of attendance.
ber 16 which was sponsored by the
were represented. He represented
Zerby asked if staff had found an answer to what the impact of tam increment financing (TIF) for
development projects would be on Shorewood's share ofthe funding for the police and fire joint powers
organizations. For fire its funding formula is based solely on ad valorem. For police ad valorem is just
one part of the funding formula. Administrator Lerud stated for th& Oppidan Shorewood Landing Senior
Living development there is no impact on the joint powers agreement (JPA) funding formula; it is
considered captured increment until the district expires rather than tax capacity for purposes of calculating
the contracts. For The Waters mSenior Living project in Excelsior as part of the detachment - attachment
agreement Shorewood will re(
TIF District. At the end of the
of Excelsior for the parcel the
percent of`the tax value an
going to Excelsior. There w
11. ADJOURN
Council Member Johnson
of October 23, 2017, at &C
Christine Freeman, Recorder
ATTEST:
Sandie Thone, City Clerk
percent of ,the city property taxes paid during the life of the
Shorewood will receive 70 percent of the tax paid to the City
is on. Based on the JPA formula 70 percent of the calls, 70
he population would accrue to Shorewood with the balance
ut Shorewood should receive requisite income from that.
ed, Labadie seconded, Adjourning the City Council Regular Meeting
.M. Motion passed 510.
Scott Zerby, Mayor
® #2B
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: November 13, 2017
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64078 — 64116 & ACH 305,712.09
Total Claims $305,712.09
We have also included a payroll summary for the payroll period ending October 29, 2017.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
43,342.13
CASH AND INVESTMENTS
101 -13- 4101 -0000
9,656.56
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
304.43
0.00
PART -TIME
101 -13- 4121 -0000
747.08
0.00
PERA CONTRIB - CITY SHARE
101 -13 -4122 -0000
754.75
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4151 -0000
82.18
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
1,824.49
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
136.85
0.00
PERA CONTRIB - CITY SHARE
101 -15 -4122 -0000
139.55
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4151 -0000
11.14
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,264.40
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
394.83
0.00
PERA CONTRIB - CITY SHARE
101 -18 -4122 -0000
398.40
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4151 -0000
34.90
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,446.89
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
333.52
0.00
PERA CONTRIB - CITY SHARE
101 -24 -4122 -0000
319.50
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4151 -0000
31.43
0.00
WORKERS COMPENSATION
101 -32 -4101 -0000
9,881.96
0.00
FULL -TIME REGULAR
101 -32 -4102 -0000
70.00
0.00
OVERTIME
101 -32 -4121 -0000
746.38
0.00
PERA CONTRIB - CITY SHARE
101 -32 -4122 -0000
740.92
0.00
FICA CONTRIB - CITY SHARE
101 -32 -4151 -0000
550.89
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
52.43
0.00
FULL -TIME REGULAR
101 -33- 4121 -0000
3.93
0.00
PERA CONTRIB - CITY SHARE
101 -33 -4122 -0000
4.02
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
1.00
0.00
WORKERS COMPENSATION
101 -52 -4101 -0000
4,243.79
0.00
FULL -TIME REGULAR
101 -52 -4121 -0000
318.29
0.00
PERA CONTRIB - CITY SHARE
101 -52 -4122 -0000
324.65
0.00
FICA CONTRIB - CITY SHARE
101 -52 -4151 -0000
176.77
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,140.85
0.00
FULL-TIME REGULAR
101 -53- 4121 -0000
85.55
0.00
PERA CONTRIB - CITY SHARE
101 -53 -4122 -0000
87.27
0.00
FICA CONTRIB - CITY SHARE
PR - G/L Distribution Report (10/30/2017 - 11:05 AM) Page 1
Account Number Debit Amount Credit Amount Description
101 -53- 4151 -0000
32.53
0.00
WORKERS COMPENSATION
FUND Total:
43,342.13
43,342.13
FUND 201
Southshore Center
201 -00- 1010 -0000
0.00
1,258.62
CASH AND INVESTMENTS
201 -00- 4101 -0000
769.61
0.00
FULL -TIME REGULAR
201 -00 -4102 -0000
65.52
0.00
OVERTIME
201 -00- 4103 -0000
260.00
0.00
PART -TIME
201 -00- 4121 -0000
57.75
0.00
PERA CONTRIB - CITY SHARE
201 -00 -4122 -0000
78.75
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
26.99
0.00
WORKERS COMPENSATION
FUND Total:
1,258.62
1,258.62
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
6,469.11
CASH AND INVESTMENTS
601 -00- 4101 -0000
5,323.46
0.00
FULL -TIME REGULAR
601 -00 -4102 -0000
23.33
0.00
OVERTIME
601 -00- 4105 -0000
151.45
0.00
WATER PAGER PAY
601 -00- 4121 -0000
412.35
0.00
PERA CONTRIB - CITY SHARE
601 -00 -4122 -0000
405.01
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4151 -0000
153.51
0.00
WORKERS COMPENSATION
FUND Total:
6,469.11
6,469.11
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
5,843.08
CASH AND INVESTMENTS
611 -00- 4101 -0000
4,458.21
0.00
FULL -TIME REGULAR
611 -00 -4102 -0000
365.94
0.00
OVERTIME
611 -00- 4105 -0000
151.45
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
373.19
0.00
PERA CONTRIB - CITY SHARE
611 -00 -4122 -0000
368.54
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4151 -0000
125.75
0.00
WORKERS COMPENSATION
FUND Total:
5,843.08
5,843.08
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
449.41
CASH AND INVESTMENTS
621 -00- 4101 -0000
388.21
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
29.12
0.00
PERA CONTRIB - CITY SHARE
621 -00 -4122 -0000
29.70
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4151 -0000
2.38
0.00
WORKERS COMPENSATION
FUND Total:
449.41
449.41
PR - G/L Distribution Report (10/30/2017 - 11:05 AM) Page 2
Account Number Debit Amount Credit Amount Description
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,042.58
CASH AND INVESTMENTS
631 -00- 4101 -0000
892.89
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
66.95
0.00
PERA CONTRIB - CITY SHARE
631 -00 -4122 -0000
68.31
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4151 -0000
14.43
0.00
WORKERS COMPENSATION
FUND Total:
1,042.58
1,042.58
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
58,404.93
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
33,008.44
GROSS PAYROLL CLEARING
700 -00 -2172 -0000
0.00
4,930.66
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,115.43
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
7,438.74
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
6,917.47
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
1,699.52
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,243.90
WORKERS COMPENSATION
700 -00- 2183 -0000
0.00
1,050.77
HEALTH SAVINGS ACCOUNT
FUND Total:
58,404.93
58,404.93
Report Total: 116,809.86 116,809.86
PR - G/L Distribution Report (10/30/2017 - 11:05 AM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 10/30/2017 - 12:36PM
Batch: 00005.10.2017 - CC -10 -30 -2017
Invoice No Description
Vendor: 105
ADVANCED IMAGING SOLUTIONS
INV 148415
Monthly Maint- Konica Minolta
44.21
Check Total:
Vendor: UB *00145
Keith Conlan
44.21
Refund Check
Check Total:
Vendor: UB *00143
John Dennis
Check Sequence: 3
Refund Check
2.54
Refund Check
611 -00- 2010 -0000
Refund Check
1.09
Check Total:
Vendor: 5
EFTPS - FEDERAL W/H
PR -10 -30 -2017
PR Batch 00003.10.2017 FICA Employee Portio
PR -10 -30 -2017
PR Batch 00003.10.2017 FICA Employer Portioj
PR -10 -30 -2017
PR Batch 00003.10.2017 Medicare Employee Pc
PR -10 -30 -2017
PR Batch 00003.10.2017 Medicare Employer Po
PR -10 -30 -2017
PR Batch 00003.10.2017 Federal Income Tax
Check Sequence: 4
Check Total:
Vendor: 219
ELLY PIEPER
10 -17 -2017
SSC- Tablecloths
3,014.41
Check Total:
Vendor: 874
MARC HEXUM
5205HPRd
Escrow Refund - 5205 Howards Point Road
Amount Payment Date Acct Number
Reference
Check Sequence: 1 ACH Enabled: True
104.00 10/30/2017 101 -13- 4221 -0000
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM) Page 1
Check Sequence: 2
ACH Enabled: False
44.21
10/30/2017
601 -00- 2010 -0000
44.21
Check Sequence: 3
ACH Enabled: False
2.54
10/30/2017
611 -00- 2010 -0000
1.09
10/30/2017
621 -00- 2010 -0000
1.09
10/30/2017
631 -00- 2010 -0000
4.72
Check Sequence: 4
ACH Enabled: True
3,014.41
10/30/2017
700 -00- 2174 -0000
PR Batch 00003.10.2017 FICA Employee _
3,014.41
10/30/2017
700 -00- 2174 -0000
PR Batch 00003.10.2017 FICA Employer 1
704.96
10/30/2017
700 -00- 2174 -0000
PR Batch 00003.10.2017 Medicare Emplo,.
704.96
10/30/2017
700 -00- 2174 -0000
PR Batch 00003.10.2017 Medicare Emplo,.
4,930.66
10/30/2017
700 -00- 2172 -0000
PR Batch 00003.10.2017 Federal Income 1
2,369.40
Check Sequence: 5
ACH Enabled: False
32.00
10/30/2017
201 -00- 4400 -0000
32.00
Check Sequence: 6
ACH Enabled: False
7,700.00
10/30/2017
880 -00- 2200 -0000
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
7,700.00
Vendor: UB *00140
Katherine & David Horne
Check Sequence: 7
ACH Enabled: False
Refund Check
0.79
10/30/2017
631 -00- 2010 -0000
Refund Check
1.57
10/30/2017
601 -00- 2010 -0000
Refund Check
0.78
10/30/2017
621 -00- 2010 -0000
Refund Check
1.82
10/30/2017
611 -00- 2010 -0000
Check Total:
4.96
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 8
ACH Enabled: False
PR -10 -30 -2017
PR Batch 00003.10.2017 Deferred Comp Flat Ai
1,550.00
10/30/2017
700 -00- 2176 -0000
PR Batch 00003.10.2017 Deferred Comp I
PR -10 -30 -2017
PR Batch 00003.10.2017 Deferred Comp Percen
149.52
10/30/2017
700 -00- 2176 -0000
PR Batch 00003.10.2017 Deferred Comp I
Check Total:
1,699.52
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 9
ACH Enabled: False
264922
Software/IT-Acrobat for 3 Yrs - Twila - Brenda
156.00
10/30/2017
101 -13- 4433 -0000
264922
Creative Cloud - 3 Yrs - Julie
785.00
10/30/2017
101 -13- 4433 -0000
264922
League Processing Fee
25.00
10/30/2017
101 -13- 4433 -0000
264922
Software/IT-Acrobat for 3 Yrs -Pattie
52.00
10/30/2017
101 -18- 4433 -0000
Check Total:
1,018.00
Vendor: 872
JOHN & STACIA LYNCH
Check Sequence: 10
ACH Enabled: False
25380BBRd
Escrow Refund - 25380 Birch Bluff Road
102.00
10/30/2017
880 -00- 2200 -0000
Check Total:
102.00
Vendor: 286
MIDWEST MAILING SYSTEMS INC
Check Sequence: 11
ACH Enabled: True
76749
Newsletter Svc- Nov
424.28
10/30/2017
101 -13- 4400 -0000
76749
Newsletter Postages- Nov
454.15
10/30/2017
101 -13- 4208 -0000
Check Total:
878.43
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 12
ACH Enabled: True
PR -10 -30 -2017
PR Batch 00003.10.2017 State Income Tax
2,115.43
10/30/2017
700 -00- 2173 -0000
PR Batch 00003.10.2017 State Income Tax
Check Total:
2,115.43
Vendor: UB *00142
Harry & Jane Hartmann Norris
Check Sequence: 13
ACH Enabled: False
Refund Check
34.94
10/30/2017
631 -00- 2010 -0000
Refund Check
34.94
10/30/2017
621 -00- 2010 -0000
Refund Check
81.52
10/30/2017
611 -00- 2010 -0000
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM)
Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Refund Check
69.88
10/30/2017
601 -00- 2010 -0000
Check Total:
221.28
Vendor: 665
OPTUM BANK
Check Sequence: 14
ACH Enabled: True
PR -10 -30 -2017
PR Batch 00003.10.2017 HSA - OPTUM BANK
1,050.77
10/30/2017
700 -00- 2183 -0000
PR Batch 00003.10.2017 HSA - OPTUM B.
Check Total:
1,050.77
Vendor: 9
PERA
Check Sequence: 15
ACH Enabled: True
PR -10 -30 -2017
PR Batch 00003.10.2017 MN -PERA Deduction
3,211.68
10/30/2017
700 -00- 2175 -0000
PR Batch 00003.10.2017 MN -PERA Dedu
PR -10 -30 -2017
PR Batch 00003.10.2017 MN PERA Benefit Em
3,705.79
10/30/2017
700 -00- 2175 -0000
PR Batch 00003.10.2017 MN PERA Benel
Check Total:
6,917.47
Vendor: 873
COURT & SUSAN QUEEN
Check Sequence: 16
ACH Enabled: False
27180W62St
Zoning & Subdivision Escrow Refund - 27180 V
102.00
10/30/2017
101 -00- 1010 -0000
Check Total:
102.00
Vendor: 840
RANDY'S ENVIRONMENTAL SERVICES
Check Sequence: 17
ACH Enabled: False
20330Knightsbri
20330 Knightbridge Road
59.00
10/30/2017
621 -00- 4400 -0026
26020ShwdOaks
26020 Shorewood Oaks Drive
59.00
10/30/2017
621 -00- 4400 -0026
26245SmithtwnRd
26245 Smithtown Road
59.00
10/30/2017
621 -00- 4400 -0026
5265HowardsPR
5265 Howards Point Rd
59.00
10/30/2017
621 -00- 4400 -0026
5476Carrie
5476 Carrie Lane
59.00
10/30/2017
621 -00- 4400 -0026
5795C1ubLn
5795 Club Lane
59.00
10/30/2017
621 -00- 4400 -0026
Check Total:
354.00
Vendor: 360
SOUTH LAKE MINNETONKA POLICE DEPA
Check Sequence: 18
ACH Enabled: False
3rd Qtr- 2017 -CO
Quarterly -Court Overtime
1,613.24
10/30/2017
101 -21- 4440 -0000
Aug- 2017 -HCPF
Monthly -Henn Cry Process Fee
291.84
10/30/2017
101 -21- 4400 -0000
Check Total:
1,905.08
Vendor: UB *00141
Doris Strom
Check Sequence: 19
ACH Enabled: False
Refund Check
41.47
10/30/2017
601 -00- 2010 -0000
Refund Check
48.37
10/30/2017
611 -00- 2010 -0000
Refund Check
20.74
10/30/2017
621 -00- 2010 -0000
Refund Check
20.73
10/30/2017
631 -00- 2010 -0000
Check Total:
131.31
Vendor: UB *00144
Adrien & Aaron Thompson
Check Sequence: 20
ACH Enabled: False
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM)
Page 3
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM) Page 4
Refund Check
0.99
10/30/2017
631 -00- 2010 -0000
Refund Check
0.98
10/30/2017
621 -00- 2010 -0000
Refund Check
2.29
10/30/2017
611 -00- 2010 -0000
Refund Check
1.97
10/30/2017
601 -00- 2010 -0000
Check Total:
6.23
Vendor: 384
TOTAL PRINTING SERVICES
Check Sequence: 21
ACH Enabled: False
11716
SSCC Insert - Nov
270.00
10/30/2017
201 -00- 4351 -0000
11716
Newsletters - Nov
669.00
10/30/2017
101 -13- 4400 -0000
Check Total:
939.00
Vendor: 411
XCEL ENERGY, INC.
Check Sequence: 22
ACH Enabled: True
51- 0284620 -0- 100917
5655 Merry Lane
25.64
10/23/2017
101 -52- 4380 -0000
5655 Merry Lane
5102846200- 100917C
5655 Merry Lane
-25.64
10/30/2017
101 -52- 4380 -0000
5655 Merry Lane
5102846200 -1017
5655 Merry Lane
25.64
10/30/2017
101 -52- 4380 -0000
5655 Merry Lane
5145317119 - 1020201'
Parks
664.68
10/30/2017
101 -52- 4380 -0000
Parks
5145317119 - 1020201'
P.W. Bldg Svc
472.87
10/30/2017
101 -32- 4380 -0000
P.W. Bldg Svc
5145317119 - 1020201'
P.W. Street Lights Svc
3,263.16
10/30/2017
101 -32- 4399 -0000
P.W. Street Lights Svc
5145317119 - 1020201'
C.H.Svcs
432.66
10/30/2017
101 -19- 4380 -0000
C.H.Svcs
5145317119 - 1020201'
Street Lights
644.42
10/30/2017
611 -00- 4380 -0000
Street Lights
5145317119 - 1020201'
Amesbury
2,024.28
10/30/2017
601 -00- 4394 -0000
Amesbury
5145317119 - 1020201'
Boulder Bridge
1,611.35
10/30/2017
601 -00- 4396 -0000
Boulder Bridge
5145317119 - 1020201'
S.E. Area Svc
357.48
10/30/2017
601 -00- 4398 -0000
S.E. Area Svc
5175061613 -1017
24253 Smithtown Rd
166.55
10/30/2017
601 -00- 4395 -0000
24253 Smithtown Rd
5191102220 -1017
5735 Country Club Rd
791.85
10/30/2017
201 -00- 4380 -0000
5735 Country Club Rd
Check Total:
10,454.94
Total for Check Run:
48,154.75
Total of Number of Checks:
22
AP- Computer Check Proof List by Vendor (10/30/2017 - 12:36 PM) Page 4
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 11/08/2017 - 3:52PM
Batch: 00001.11.2017 - CC -11 -13 -2017
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 101
AAA STRIPING SERVICE COMPANY
Check Sequence: 1
ACH Enabled: False
PV #2 -P- 02925 -26
P.V. #2 - Project #02925 -26- Pavement Marking
1,459.86
11/13/2017
404 -00- 4620 -0007
Check Total:
1,459.86
Vendor: 107
ALLIED BLACKTOP COMPANY
Check Sequence: 2
ACH Enabled: False
PV #2 -P- 02925 -29
P.V. #2 - Project #02925-29 - Sealcoat
22,531.88
11/13/2017
404 -00- 4620 -0006
Check Total:
22, 531.88
Vendor: 111
AMERICAN ENGINEERING TESTING, INC.
Check Sequence: 3
ACH Enabled: False
99036
Construction -Mtka Ctry Club
3,384.90
11/13/2017
450 -00- 4302 -0016
Check Total:
3,384.90
Vendor: 868
BANK OF MONTREAL
Check Sequence: 4
ACH Enabled: True
Baumann - Oct -2017
Olsen Chain & Cable
85.75
11/13/2017
601 -00- 4245 -0000
Baumann - Oct -2017
Road Maint
608.02
11/13/2017
101 -32- 4250 -0000
Baumann - Oct -2017
Core & Main
323.97
11/13/2017
601 -00- 4245 -0000
Baumann - Oct -2017
Bryan Rock
655.58
11/13/2017
601 -00- 4245 -0000
Baumann - Oct -2017
MN Pipe & Equip
1,122.56
11/13/2017
601 -00- 4245 -0000
Baumann - Oct -2017
Shorewood True Value
9.78
11/13/2017
101 -32- 4245 -0000
Brown - Oct -2017
Menards
5.96
11/13/2017
101 -32- 4245 -0000
Brown - Oct -2017
Gas
106.38
11/13/2017
101 -32- 4212 -0000
Brown - Oct -2017
Raider FireProtection
38.95
11/13/2017
101 -32- 4245 -0000
Brown - Oct -2017
Autodesk Purchase
407.65
11/13/2017
101 -31- 4433 -0000
Brown - Oct -2017
Int In Northstart Flag
564.99
11/13/2017
101 -32- 4245 -0000
Brown - Oct -2017
Installed of Regulator SE Area Water Filter Plant
483.87
11/13/2017
601 -00- 4400 -0000
Darling- Oct -2017
SLUC - Luncheon
58.00
11/13/2017
101 -18- 4331 -0000
Fasching- Oct -2017
Parts
10.99
11/13/2017
601 -00- 4240 -0000
Fasching- Oct -2017
Gas
242.43
11/13/2017
101 -32- 4212 -0000
Fasching- Oct -2017
Parts
4.49
11/13/2017
101 -32- 4245 -0000
Grout- Oct -2017
Oktoberfest
53.74
11/13/2017
101 -53- 4438 -0000
Hanson - Oct -2017
Gas
230.75
11/13/2017
101 -32- 4212 -0000
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Heitz- Oct -2017
Gas
260.58
11/13/2017
101 -32- 4212 -0000
Lerud- Oct -2017
Water Meters Purchased
2,379.40
11/13/2017
601 -00- 4265 -0000
Lerud- Oct -2017
SSCC -Gen Supplies
267.08
11/13/2017
201 -00- 4223 -0000
Lerud- Oct -2017
Sam's Club Gen Supplies
185.72
11/13/2017
101 -19- 4245 -0000
Lerud- Oct -2017
Gen Supplies
62.81
11/13/2017
101 -13- 4200 -0000
Mason - Oct -2017
CarQuest
113.85
11/13/2017
101 -32- 4221 -0000
Mason - Oct -2017
Boyer Ford Truck
213.69
11/13/2017
101 -32- 4221 -0000
Mason - Oct -2017
Applied
96.68
11/13/2017
101 -32- 4245 -0000
Mason - Oct -2017
Zep Sales & Services
65.57
11/13/2017
101 -32- 4245 -0000
Mason - Oct -2017
Ziegler
33.89
11/13/2017
101 -33- 4245 -0000
Mason - Oct -2017
Zamoth Brush Works
1,051.10
11/13/2017
101 -32- 4221 -0000
Mason - Oct -2017
Larkstur Eng.
28.69
11/13/2017
101 -32- 4245 -0000
Mason - Oct -2017
MIT
251.76
11/13/2017
101 -32- 4221 -0000
Mason - Oct -2017
True Value
9.23
11/13/2017
101 -32- 4245 -0000
Mason - Oct -2017
True Value
19.24
11/13/2017
101 -32- 4223 -0000
Moore - Oct -2017
SSCC -Gen Supplies
5.90
11/13/2017
201 -00- 4245 -0000
Moore - Oct -2017
Oktoberfest
84.37
11/13/2017
101 -53- 4438 -0000
Moore - Oct -2017
Movie in the Park
14.04
11/13/2017
101 -53- 4248 -0000
Moore - Oct -2017
Xcel Energy Meeting Parking
7.00
11/13/2017
101 -13- 4331 -0000
Moore - Oct -2017
Survey Monkey
35.00
11/13/2017
101 -18- 4331 -0000
Moore - Oct -2017
Phone Line
8.59
11/13/2017
101 -19- 4221 -0000
Pounder - Oct -2017
Gas
184.47
11/13/2017
101 -32- 4212 -0000
Pricco- Oct -2017
Water Meters Purchased
3,372.52
11/13/2017
601 -00- 4265 -0000
Pricco- Oct -2017
Gen Office Supplies
123.15
11/13/2017
101 -13- 4200 -0000
Stark- Oct -2017
JH Larson Elect.
802.60
11/13/2017
101 -32- 4245 -0000
Stark- Oct -2017
Gas
358.40
11/13/2017
101 -32- 4212 -0000
Stark- Oct -2017
Highway 55 Rental
31.73
11/13/2017
101 -32- 4410 -0000
Thone- Oct -2017
Heater
204.09
11/13/2017
101 -13- 4200 -0000
Thone- Oct -2017
Refreshments Benefits Meeting
45.13
11/13/2017
101 -19- 4245 -0000
Thone- Oct -2017
Furniture -Open Office Space
3,850.00
11/13/2017
403 -00- 4660 -0000
Thone- Oct -2017
Window Clings
9.65
11/13/2017
101 -19- 4245 -0000
Thone- Oct -2017
State of Cities Events
15.00
11/13/2017
101 -13- 4331 -0000
Check Total:
19,204.79
Vendor: 682
BECK LAW OFFICE
Check Sequence: 5
Ireys- Nov2017
Ireys Appeal of Zoning Ciations Svc
2,942.66
11/13/2017
101 -16- 4304 -0000
Check Total:
2,942.66
Vendor: 455
BERGAN -KDV
Check Sequence: 6
975119
Finance Service
8,295.00
11/13/2017
101 -15- 4400 -0000
975119
Finance Service
1,185.00
11/13/2017
601 -00- 4400 -0000
Reference
ACH Enabled: False
ACH Enabled: False
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
975119
Finance Service
1,185.00
11/13/2017
611 -00- 4400 -0000
975119
Finance Service
1,185.00
11/13/2017
631 -00- 4400 -0000
Check Total:
11, 850.00
Vendor: 136
CENTERPOINT ENERGY
Check Sequence: 7
ACH Enabled: False
10 -30 -2017
20405 Knighsbridge Rd
25.44
11/13/2017
601 -00- 4394 -0000
10 -30 -2017
28125 Boulder Bridge
65.20
11/13/2017
601 -00- 4396 -0000
10 -30 -2017
24200 Smithtown Rd
78.96
11/13/2017
101 -32- 4380 -0000
10 -30 -2017
5745 Ctry Club & 25200 Hwy 7
45.88
11/13/2017
101 -52- 4380 -0000
10 -30 -2017
5755 Country Club Rd
62.80
11/13/2017
101 -19- 4380 -0000
Check Total:
278.28
Vendor: 137
CENTURY LINK
Check Sequence: 8
ACH Enabled: False
9524702294 -OC17
952 - 470 - 2294 -PW
59.56
11/13/2017
101 -32- 4321 -0000
9524706340 -OC17
952 - 474 - 6340 -CH
123.00
11/13/2017
101 -19- 4321 -0000
9524707819 -OC17
952 - 470 - 7819 -SSCC
115.67
11/13/2017
201 -00- 4321 -0000
New Line
9524709605 -OC17
952 - 474 - 9605 - Amesbury
76.54
11/13/2017
601 -00- 4394 -0000
9524709606 -OC17
952 - 474 - 9606 - Amesbury
74.57
11/13/2017
601 -00- 4394 -0000
Check Total:
449.34
Vendor: 818
DPC INDUSTRIES, INC.
Check Sequence: 9
ACH Enabled: False
827001765 -17
Chlorine
358.00
11/13/2017
601 -00- 4245 -0000
827001782 -17
Chlorine
315.88
11/13/2017
601 -00- 4245 -0000
Check Total:
673.88
Vendor: 637
E. H. RENNER & SONS, INC.
Check Sequence: 10
ACH Enabled: False
158630000
Boulder Bridge Project
1,550.00
11/13/2017
601 -00- 4620 -0000
Check Total:
1,550.00
Vendor: 167
ECM PUBLISHERS INC
Check Sequence: 11
ACH Enabled: True
541974
Sineage Regulations
47.00
11/13/2017
101 -18- 4351 -0000
541975
Scott Variance
47.00
11/13/2017
101 -18- 4351 -0000
541976
Schroeder
47.00
11/13/2017
101 -18- 4351 -0000
541977
Keegan
47.00
11/13/2017
101 -18- 4351 -0000
542146
Sineage Regulations
30.84
11/13/2017
101 -18- 4351 -0000
542147
Scott Variance
30.84
11/13/2017
101 -18- 4351 -0000
542148
Schroeder
30.84
11/13/2017
101 -18- 4351 -0000
543977
Keegan
47.00
11/13/2017
101 -18- 4351 -0000
543978
Ord No 546
47.00
11/13/2017
101 -13- 4351 -0000
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
543979
Ord No 547
47.00
11/13/2017
101 -13- 4351 -0000
544143
Ord No 546
30.84
11/13/2017
101 -13- 4351 -0000
544144
Ord No 547
30.84
11/13/2017
101 -13- 4351 -0000
Check Total:
483.20
Vendor: 192
G & K SERVICES
Check Sequence: 12
ACH Enabled: False
October -2017
Public Works
1,508.91
11/13/2017
101 -32- 4400 -0000
October -2017
City Hall
144.94
11/13/2017
101 -19- 4400 -0000
October -2017
Southshore Center
53.38
11/13/2017
201 -00- 4400 -0000
Check Total:
1,707.23
Vendor: 198
G.F. JEDLICKI, INC.
Check Sequence: 13
ACH Enabled: False
PV #2 -P- 02925 -18
P.V. #2 - Project #02925-18 - Public Works Ravii
5,690.92
11/13/2017
631 -00- 4303 -0000
Check Total:
5,690.92
Vendor: 200
GOPHER STATE ONE CALL
Check Sequence: 14
ACH Enabled: True
7100713
Monthly Rental
108.90
11/13/2017
601 -00- 4400 -0000
7100713
Monthly Rental
108.90
11/13/2017
611 -00- 4400 -0000
7100713
Monthly Rental
108.90
11/13/2017
631 -00- 4400 -0000
Check Total:
326.70
Vendor: 211
HAWKINS, INC.
Check Sequence: 15
ACH Enabled: True
4174190 -RI
Chlorine
250.00
11/13/2017
601 -00- 4245 -0000
Check Total:
250.00
Vendor: 213
PATRICIA HELGESEN
Check Sequence: 16
ACH Enabled: False
MNLife -2017
MN Life Overpaid Refund - Jan - Oct -2017
27.70
11/13/2017
700 -00- 2180 -0000
Check Total:
27.70
Vendor: 216
HENNEPIN COUNTY - RECORDER/REGISTI
Check Sequence: 17
ACH Enabled: False
165896 -1710
EASE Record - User ID - EGQA69
48.00
11/13/2017
101 -31- 4400 -0000
Check Total:
48.00
Vendor: 215
HENNEPIN COUNTY INFORMATION TECH]
Check Sequence: 18
ACH Enabled: True
1000100516
Monthly Radio MESB
114.36
11/13/2017
101 -32- 4321 -0000
Check Total:
114.36
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 247
DREW KRIESEL
Check Sequence: 19
ACH Enabled: False
October -2017
Building Maint. Services
450.00
11/13/2017
201 -00- 4400 -0000
October -2017
Building General Supplies Exp
64.86
11/13/2017
201 -00- 4245 -0000
October -2017
Events Expenses
175.00
11/13/2017
201 -00- 4246 -0000
Check Total:
689.86
Vendor: 482
KUTAK ROCK LLP
Check Sequence: 20
ACH Enabled: True
2349469
General Corporate
1,850.00
11/13/2017
101 -16- 4304 -0000
2349471
Land Use & Development
1,342.00
11/13/2017
101 -18- 4304 -0000
2349477
Administrative Code
999.00
11/13/2017
101 -16- 4304 -0000
2349597
Minnetonka Country Club
314.50
11/13/2017
450 -00- 4302 -0016
2350243
Utility Franchise Ord- CtrPoint
333.00
11/13/2017
101 -16- 4304 -0000
Check Total:
4,838.50
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 21
ACH Enabled: False
IPMA -MN -2017
Compensation & Pay Equity Register - Sandie T
20.00
11/13/2017
101 -13- 4331 -0000
Check Total:
20.00
Vendor: 263
JOSEPH LUGOWSKI
Check Sequence: 22
ACH Enabled: False
2017 -Boots
2017 Boots
244.98
11/13/2017
101 -32- 4245 -0000
Check Total:
244.98
Vendor: 620
MANGOLD HORTICULTURE
Check Sequence: 23
ACH Enabled: True
4821
Monthly City Landscape
440.00
11/13/2017
101 -19- 4400 -0000
4841
Monthly SSCC Landscape
340.00
11/13/2017
201 -00- 4400 -0000
Check Total:
780.00
Vendor: 431
MID AMERICA METER, INC.
Check Sequence: 24
ACH Enabled: False
017 -0792
Neptune Parts
449.00
11/13/2017
601 -00- 4265 -0000
Check Total:
449.00
Vendor: 306
JULIE MOORE
Check Sequence: 25
ACH Enabled: True
MNLife -2017
MN Life Overpaid Refund - Jan - Oct -2017
29.70
11/13/2017
700 -00- 2180 -0000
Check Total:
29.70
Vendor: 313
MICHELLE THAO NGUYEN
Check Sequence: 26
ACH Enabled: True
October -2017
Mileage Reimbursement
142.82
11/13/2017
101 -15- 4331 -0000
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 6
Check Total:
142.82
Vendor:
672
NORTHWEST ASSOCIATED CONSULTANTS
Check Sequence: 27
ACH Enabled: False
23264
2040 Comprehensive Plan - Tech
5,753.98
11/13/2017
101 -31- 4303 -0000
Check Total:
5,753.98
Vendor:
325
ON SITE SANITATION -TWIN CITIES
Check Sequence: 28
ACH Enabled: True
512569
Badger Pk-5745 Country Club Rd
56.98
11/13/2017
101 -52- 4410 -0000
512570
Cathcart Park -26655 W- 62nd ST
56.98
11/13/2017
101 -52- 4410 -0000
512571
Freeman Park -6000 Eureka Rd
170.93
11/13/2017
101 -52- 4410 -0000
512572
Silverwood Pk -5755 Covington R
56.98
11/13/2017
101 -52- 4410 -0000
512573
SS Skate -5355 St Albans Bay Rd
56.98
11/13/2017
101 -52- 4410 -0000
512574
Christmas Lk Rd -5625 Merry Ln
236.50
11/13/2017
101 -52- 4410 -0000
Check Total:
635.35
Vendor:
240
KENNETH POTTS, PA
Check Sequence: 29
ACH Enabled: True
October -2017
Prosectution Monthly Services
2,500.00
11/13/2017
101 -16- 4304 -0000
Check Total:
2,500.00
Vendor:
452
PREHALL ELECTRIC INC.
Check Sequence: 30
ACH Enabled: False
580
Replaced Street Lights CR19- Police Station & Si
3,776.45
11/13/2017
101 -32- 4400 -0000
581
C.H. Services
850.00
11/13/2017
101 -19- 4223 -0000
582
Installed Lights at Freeman Park Ice Rink
13,320.00
11/13/2017
402 -00- 4680 -0000
Check Total:
17,946.45
Vendor:
821
SANDRA LEE THONE
Check Sequence: 31
ACH Enabled: False
Oct - 2017
-Exp
Reimbursement - OctMileage
42.27
11/13/2017
101 -13- 4331 -0000
Check Total:
42.27
Vendor:
386
TWIN CITY WATER CLINIC
Check Sequence: 32
ACH Enabled: False
10664
Monthly Bacteria Svc
120.00
11/13/2017
601 -00- 4400 -0000
10692
Bacteria - Boulder Bridge Dr & Covington Rd
150.00
11/13/2017
601 -00- 4400 -0000
Check Total:
270.00
Vendor:
638
VALLEY PAVING - SHAKOPEE
Check Sequence: 33
ACH Enabled: False
PV #1 -P- 02925 -30
P.V. #1 - Project 02925 -30 - Badger Park Phase 2
61,753.89
11/13/2017
402 -00- 4680 -0000
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
ACH Enabled: False
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 7
Check Total:
61,753.89
Vendor: 392
VALLEY -RICH CO. INC.
Check Sequence: 34
24759
Services at Shorewood Oak Dr & Burlwood
6,666.66
11/13/2017
601 -00- 4400 -0000
Check Total:
6,666.66
Vendor: 415
WARNER CONNECT
Check Sequence: 35
29935004
Additional Services Charge
202.50
11/13/2017
101 -19- 4321 -0000
Check Total:
202.50
Vendor: 408
WM MUELLER & SONS INC
Check Sequence: 36
229541
Road Maint
908.01
11/13/2017
101 -32- 4250 -0000
230157
Road Maint
1,823.43
11/13/2017
101 -32- 4250 -0000
230258
Road Maint
397.86
11/13/2017
101 -32- 4250 -0000
Check Total:
3,129.30
Vendor: 410
WSB AND ASSOCIATES INC
Check Sequence: 37
0- 001459 - 970 -29
Star Ln & Star Cir Improvement
313.00
11/13/2017
404 -00- 4680 -0017
0- 002092 - 710 -31
MS4 Svcs
490.50
11/13/2017
631 -00- 4302 -0009
0- 002925 -052 -9
Gen Eng Svc
4,000.00
11/13/2017
101 -31- 4400 -0000
0- 002925 - 120 -23
Minnetonka Country Club
2,299.00
11/13/2017
450 -00- 4302 -0016
0- 002925 - 150 -17
Oppidan Senior Living Dvlmt
1,271.25
11/13/2017
450 -00- 4400 -0019
0- 002925 - 160 -17
Water Main- TIF- Oppidan
7,175.75
11/13/2017
470 -00- 4303 -0000
0- 002925 - 180 -13
Public Work Ravine Restoration
6,192.25
11/13/2017
631 -00- 4303 -0000
0- 002925 - 200 -11
Water Supply Plan
198.00
11/13/2017
601 -00- 4303 -0000
0- 002925 -240 -8
Riviera Land & Shorewood Ln St
272.50
11/13/2017
404 -00- 4680 -0020
0- 002925 -260 -9
Pavement Marking
49.25
11/13/2017
404 -00- 4620 -0007
0- 002925 -270 -9
Misc. Engineering Support
1,604.25
11/13/2017
101 -31- 4303 -0000
0- 002925 -290 -8
Sealcoat Project
1,417.75
11/13/2017
404 -00- 4620 -0006
0- 002925 -300 -7
Badger Park Phase 2
16,563.25
11/13/2017
402 -00- 4680 -0000
0- 002925 -350 -6
Starbuck -TH 7 Vine Hill Rd
4,004.00
11/13/2017
101 -00- 3414 -0000
0- 002925 -360 -4
2040 Comp Plan Eng. Support
1,442.25
11/13/2017
101 -31- 4303 -0000
0- 002925 -370 -6
Minnetonka Cntry Club 2nd Addn
21,812.00
11/13/2017
450 -00- 4302 -0016
0- 002925 -390 -6
Freeman Park Parking Paving
27.25
11/13/2017
402 -00- 4620 -0000
0- 002925 -400 -5
Street Reclamation Improvement
5,415.50
11/13/2017
404 -00- 4680 -0027
R- 010674 -000 -2
Bridge Safety Inspections
286.00
11/13/2017
101 -31- 4303 -0000
R- 010802 -000 -1
Pavement Forensics
3,130.00
11/13/2017
404 -00- 4620 -0007
R- 010868 -000 -1
LRIP Grant Ctry Club /Yellow /Lake Linden
243.50
11/13/2017
101 -31- 4303 -0000
ACH Enabled: False
ACH Enabled: True
ACH Enabled: True
ACH Enabled: True
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 7
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run:
Total of Number of Checks:
Check Sequence: 38
21.95 11/13/2017 101 -52- 4380 -0000
32.14 11/13/2017 101 -32- 4399 -0000
227.04 11/13/2017 101 -32- 4399 -0000
281.13
257,557.34
38
ACH Enabled: True
5655 Merry Lane
5700 County Rd 19
5700 County Rd 19 - Unit Light
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 8
Check Total:
Vendor: 411
XCEL ENERGY, INC.
5102846200 - 110717
5655 Merry Lane
5145368132 - 102517
5700 County Rd 19
5145368132 - 102517
5700 County Rd 19 - Unit Light
Check Total:
Total for Check Run:
Total of Number of Checks:
Check Sequence: 38
21.95 11/13/2017 101 -52- 4380 -0000
32.14 11/13/2017 101 -32- 4399 -0000
227.04 11/13/2017 101 -32- 4399 -0000
281.13
257,557.34
38
ACH Enabled: True
5655 Merry Lane
5700 County Rd 19
5700 County Rd 19 - Unit Light
AP- Computer Check Proof List by Vendor (11/08/2017 - 3:52 PM) Page 8
k,\ ;\
City of Shorewood Council Meeting Item
Title /Subject: Resolution Certifying Unpaid Charges
Meeting Date: Monday, November 13, 2017
Prepared by: Sandie Thone, City Clerk
Reviewed by: Joe Rigdon, Interim Finance Consultant
Michelle Nguyen, Senior Accounting Clerk
Attachments: Resolution
2C
MEETING TYPE
Regular
Policy Consideration: Pursuant to Shorewood City Code 903.09, Subdv. 3(e) Tax Assessments,
all delinquent accounts may be certified by the clerk who shall prepare an assessment roll each
year providing for assessment of the delinquent accounts against respective property served
and delivered to the city council for adoption prior to November 30th of each year. Upon
adoption the clerk shall certify to the County Auditor the amount due, plus a certification fee as
established in the Shorewood Master Fee Schedule and the County Auditor shall thereupon
enter the amount as part of the tax levy on the premises to be collected during the ensuing
yea r.
Background: The City of Shorewood is responsible for providing water, sewer, stormwater,
recycling and zoning services to property owners within the city limits. The city has established
fees for the provision of these services as delineated in the City's Master Fee Schedule. The city
has a procedure for collection of past due fees pursuant to Shorewood City Code, Section
903.09. City staff has worked diligently to collect the delinquent amounts minimizing the
unpaid charges to be certified with the 2017 county tax rolls. All delinquent accounts were
notified of the process pursuant to state statute and had sufficient time to make payment
arrangements or pay the unpaid charges. In addition, all delinquent account holders were
notified that property owners wishing to object to proposed assessments against their property
should attend the November 13, 2017 city council meeting where council would consider the
assessment levied against their property.
Action Requested: Staff respectfully recommends the city council hear and consider any
property owner objections to the proposed assessments and approve (with changes if
applicable) the Resolution Therein Certifying Unpaid Charges to the 2017 Hennepin County Tax
Rolls. Motion, second and simple majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
RESOLUTION 17-
A RESOLUTION CERTIFYING UNPAID CHARGES ON THE 2017
HENNEPIN COUNTY PROPERTY TAX ROLLS
WHEREAS, pursuant to proper notice given as required by law, the Shorewood City Council
has met, heard, and passed upon all objections to the proposed certifications of unpaid charges
for municipal fees and utilities; and
WHEREAS, the delinquent amounts have been minimized through diligent collection efforts by
city staff
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD AS FOLLOWS:
Such proposed certification of unpaid charges, a copy of which is available in the City Clerk's
office and referred to as Exhibit 1 and made a part of the resolution hereof, is hereby accepted
and shall continue a lien against the lands named therein.
Such certification, which is due to the County Auditor no later than November 30, 2017, shall be
payable over a period of one year on or before the first Monday in January. The owner of the
affected party may, at any time prior to certification of unpaid charges to the County Auditor,
pay the whole of the certified unpaid charges to the city clerk on such property, including the
assessment fee of $50.00 payable to the City of Shorewood.
The clerk shall forthwith transmit a certified copy of this certification roll to the County Auditor
to be extended on the property tax lists of the county and such certified unpaid charges shall be
collected and paid over in the same manner as property taxes.
Hennepin County Special Assessment Division is hereby authorized to certify the unpaid
charges, on the 2017 property tax rolls payable in 2018, for the following services:
Water Levy 419809
$5,458.03
Sewer Levy 419810
$22,510.30
Stormwater Levy 419811
$6,665.53
Recycling Levy 419812
$3,824.27
Total Levy -City of Shorewood $38,458.13
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 13th day of November
2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
k,\ ;\
City of Shorewood Council Meeting Item
Title / Subject: Resolution Designating 2018 Polling Places
Meeting Date: Monday, November 13, 2017
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
2D
MEETING TYPE
Regular
Policy Consideration: A new state law that will take effect on January 1, 2018 requires the
governing body of each municipality and each county in the State of Minnesota to designate by
ordinance or resolution a polling place for each election precinct.
Background: The new law officially takes effect on January 1, 2018 but for practical purposes
reaches back to 2017 and forward to 2019. Since the polling places designated in the resolution
must be for the following year and the law implies that cities must not designate polling places
for the 2018 elections after December 31, 2017, the city must designate the precinct polling
places for the 2018 elections on or before December 29, 2017 (since the 30 & 31 fall on the
weekend).
Action Requested: Staff respectfully recommends the city council approve the Resolution
Designating 2018 Polling Precinct Locations for the City of Shorewood pursuant to MN statute
§20413.16 as follows:
Precinct 1: LaBore Residence located at 4445 Enchanted Point, Shorewood, MN 55331
Precinct 2: Minnewashta Church located at 26710 West 62nd Street, Shorewood, MN 55331
Precinct 3: South Shore Center located at 5735 Country Club Road, Shorewood, MN 55331
Precinct 4: Excelsior Covenant Church located at 19955 Excelsior Blvd, Shorewood, MN 55331
Motion, second and simple majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION DESIGNATING 2018 POLLING PRECINCT
LOCATIONS FOR THE CITY OF SHOREWOOD
WHEREAS, the City Council of the City of Shorewood, pursuant to Minnesota State Statute
§204B.16, is required to designate election precinct polling locations by resolution or ordinance
within the municipality by December 31st of each year; and
WHEREAS, the polling places designated in the resolution apply to the following calendar
year; and
WHEREAS, if the situation arises in the following year that the City of Shorewood needs to
change a polling place location in the event of an emergency or if the polling place becomes
unavailable MN State Statute §204B.16, subdv. I allows the city to change a polling place
following the required process to do so.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood
does hereby designate the 2018 Polling Precinct Locations as follows:
Precinct 1: LaBore Residence located at 4445 Enchanted Point, Shorewood, MN 55331
Precinct 2: Minnewashta Church located at 26710 West 62nd Street, Shorewood, MN 55331
Precinct 3: South Shore Center located at 5735 Country Club Road, Shorewood, MN 55331
Precinct 4: Excelsior Covenant Church located at 19955 Excelsior Blvd, Shorewood, MN 55331
ADOPTED by the City Council of the City of Shorewood this 13th day of November 2017
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
#2E
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Authorizing Posting of Light Equipment Operator Position
Meeting Date: November 13, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by: Larry Brown, Public Works Director, Joe Rigdon, Interim Finance Director
Attachments: Job Description
Background: As a part of the preliminary 2018 general fund budget staff recommended including the
hiring of a new Light Equipment Operator in the Public Works department. The City Council approved
the preliminary budget as presented. The hiring process will take around 45 days, and under the best
circumstances a new employee could be in place in 60 days. Therefore, staff is seeking authorization to
advertise for the position of Light Equipment Operator.
Financial or Budget Considerations: The funds have been approved in the preliminary budget. If the
council amends the final budget to delete the funds, then the hiring process will cease.
Options:
1. Authorize the advertising to fill the position now.
2. Wait until after the first or some later date to advertise.
3. Take no action.
Recommendation / Action Requested: Staff recommends advertising the position now. The
preliminary budget included the cost for a new employee for the entire year. In the best case scenario,
the hiring will not occur until after the first of the year.
Next Steps and Timeline: The position will be open until filled, but the first review will be scheduled for
December 19. We anticipate that a candidate could be brought forward for council consideration at the
January 22 city council meeting.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
crry O
SHOR WOOD
POSITION TITLE: Light Equipment Operator
DEPARTMENT: Public Works
ACCOUNTABLE TO: Director of Public Works
OBJECTIVE AND SCOPE
Performs skilled, semi - skilled and manual labor in the maintenance of city streets, parks, storm
water collection systems, beach, buildings, and related operations; and provides assistance in
water and wastewater system operations and maintenance.
ESSENTIAL FUNCTIONS OF THE POSITION
A. General Duties
1. Must be able to work cooperatively with others, even during emergencies and
challenging situations, maintain a positive work attitude, and not negatively
impact the morale of others.
2. Must maintain an attitude of respect and professionalism at all times.
3. Performs snow removal from streets, parking lots, ice rinks, trails, and sidewalks.
4. Performs construction, installation and maintenance of irrigation systems, athletic
fields, trails, etc.
5. Trims and removes trees and installs and maintains lawns including seeding and
sodding, trees and shrubs, and applies herbicides as needed.
6. Attends safety meetings as required and follows necessary safety precautions.
7. Attends meetings and training as required.
8. Responds for on -call duty and emergency call -outs as required for snow removal
and ice control operations, severe weather and other emergency conditions.
9. Must be available for on -call duties on a rotating basis and for work on Saturdays,
Sundays and holidays.
January 2013 1
10. Provides work direction to seasonal, part -time and other employees as necessary.
B. Street Assignment Duties
1. Maintains and repairs streets, parking lots, bridges and right -of -ways, including
patching potholes, sealing cracks, grading gravel roads, laying gravel, excavating,
sweeping and cleaning debris.
2. Operates various types of public works equipment including dump trucks, snow
plow equipment, articulated loaders, street sweepers, lawn mowers, and other
power and hand tools.
3. Installs, repairs, and /or replaces street and parks signs.
4. Maintains and repairs streets, curbs, storm sewer, and park grounds and
equipment.
5. Maintains municipal buildings, streets, parks, skating rinks, parking lots, and
other City owned facilities.
6. Performs routine maintenance on chain saws, pole saws and other equipment
including sharpening of blades and chains, mixing of fuels, and changing filters.
7. Performs preventive and routine maintenance on City equipment and maintains
records as required.
8. Floods and maintains hockey and ice rinks.
C. Park Assignment Duties
1. Maintains City ice rinks including blowing, brooming and flooding.
2. Maintains all Park buildings including cleaning and repair.
3. Maintains skate park, all athletic fields, passive and non - passive green space, and
all apparatus including but not limited to fencing, retaining walls, structures and
grounds.
4. Performs inspections of park equipment including playground equipment and
repairs or replaces as necessary.
5. Assists in blacktopping and sweeping city streets.
D. Performs other duties as apparent or assigned.
January 2013 2
EDUCATION and /or EXPERIENCE
High School Diploma or general education degree (GED); and a minimum of two (2) years
related experience; or equivalent combination of education and experience.
OTHER KNOWLEDGE, SKILLS AND ABILITIES
• Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, maps, as -built utility record drawings and procedure manuals.
• Ability to prepare routine reports and correspondence.
• Ability to maintain records, complete daily logs, forms, and prepare reports.
• Ability to follow written and oral instructions.
• Ability to communicate effectively with City staff, elected officials, contractors and the
general public.
• Must be proficient in reading, writing and speaking English.
• Ability to make arithmetic computations using whole numbers, fractions and decimals.
• Ability to operate light and heavy Department equipment.
• Knowledge of proper use of tools, equipment used in streets and parks maintenance and
repair.
• Knowledge of streets and park maintenance and repair.
• Knowledge of park maintenance and repair.
• General knowledge of computer operations and software programs.
• Considerable knowledge of standard materials, equipment and safe work practices related
to public works operations.
• Considerable knowledge of traffic laws, ordinances, and regulations involved in
equipment operations.
• Working knowledge of public works maintenance and /or construction activities.
• Basic knowledge of carpentry, plumbing and wiring.
• Working knowledge of parks maintenance and /or construction activities.
• Knowledge of OSHA rules and regulations.
• Knowledge of the "Employee Right to Know — Material Safety Data Information ".
CERTIFICATES, LICENSES, REGISTRATIONS
Valid Minnesota Class A Commercial Drivers License with Tanker Endorsement, or become
licensed within 8 months of employment with the City.
The following certifications may be required of certain employees:
Weed Inspection Certificate
Playground Inspector Certification
Tree Inspector Certification
January 2013 3
In compliance with the American With Disabilities Act the following represents the
Physical and Environmental Demands: The position requires an equal amount of time spent
standing, walking, and sitting. Lifting, pushing /pulling, or carrying objects weighing up to
twenty five (25) pounds is regularly required, fifty (50) pounds is frequently required, and
moving over one hundred (100) pounds occasionally required. Climbing, stooping, kneeling,
crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the
hands are sometimes required. Audio, visual, and verbal functions are essential functions to
performing this position. Specific vision abilities required by this job include close vision,
distance vision, peripheral vision, depth perception, and the ability to adjust focus. While
performing the duties of this job, the employee frequently works in outdoor weather conditions.
The employee occasionally works near moving mechanical parts; in high, precarious places; and
is frequently exposed to fumes or airborne particles, toxic or caustic chemicals, and risk of
electrical shock. The employee is occasionally exposed to wet and /or humid conditions, extreme
heat; and vibration.
January 2013 4
k,\ ;\
City of Shorewood Council Meeting Item
Title / Subject: City Hall Holiday Schedule
Meeting Date: Monday, November 13, 2017
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
2F
MEETING TYPE
Regular
This year, the December Holiday schedule pursuant to the Personnel Policy provides for % day
holiday for Christmas Eve, a full day holiday for Christmas Day and a full day holiday for New
Year's Day. The office will be closed on Monday, December 25th and Monday, January 2, 2018
in observance of Christmas Day and New Year's Day.
Phone and walk -in business is typically very slow the week between Christmas and the New
Year. In addition many employees opt to utilize vacation days for some or many of these days.
In a survey performed by the TUG group (consisting of Municipal HR Department Heads in the
Metro Area) the majority of cities were opting for Monday, Tuesday holiday designations for
2017 seeing that the actual holidays of Christmas and Christmas Eve are falling on a Sunday and
Monday.
Staff is requesting to officially close city hall this year all day on Tuesday, December 26, 2017 in
observance of the Christmas Eve Holiday since Christmas Eve actually falls on Sunday,
December 24, 2017. City Hall Staff may use personal, vacation, or accrued comp time for the
additional four (4) hours.
As established by the Union contract, the Public Works Department will remain open for % day
on Friday, December 22, 2017 and will remain open on December 26, 2017.
City Hall closures are posted on the city website, in the newsletter, and posted on the front
door at City Hall.
Council Action Requested: A motion authorizing the official closure of City Hall for the
Christmas Holiday on December 26, 2017 and to allow staff to use personal, vacation or comp
time for the % day on December 26, 2017.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#2G
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Special Assessment for unpaid fine
Meeting Date: November 13, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by: Marie Darling, Planning Director & Tim Keane, City Attorney
Attachments: Resolution Approving Assessment
Policy Consideration: Should the City Council approve a Resolution to assess an unpaid fine?
Background: The owners of 26040 Wild Rose Lane were sent a zoning citation by the City on July 10 for
violation of the city's short -term rental ordinance. The owners subsequently appealed the citation and
an appeal hearing was held on July 27. Following the hearing, the owners asked if the city would
consider waiving the fine if the owners consented to not renting the house again. Staff's position was
that the fine could not be entirely waived. However, with the assurance there would be no further short
term rentals of the property, and a provision that would allow the fine to be implemented should the
owners violate the city code again, staff thought that a lesser amount could be appropriate.
Negotiations on the part of the owner were infrequent and no progress was made in determining a
lesser fine amount.
Staff has learned that there is a pending sale on the property. Although the fine for this violation is a
personal obligation of the owners regardless if they own the property, it is simpler for the city to assess
the judgment costs against the property for collection with taxes or at the time of sale, whichever occurs
first.
Financial or Budget Considerations: The fine totals $3,300, and staff recommends assessing the entire
amount. There will be a cost for the hearing officer that is to be paid by the city, but the city has not yet
received an invoice for that service.
Options: Approve or not approve the Resolution.
Recommendation / Action Requested: Approve the Resolution as presented.
Next Steps and Timeline: If the Resolution is approved, staff will certify the Resolution and advise the
property owners and representatives of the owners.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION APPROVING ASSESSMENT FOR
26040 WILD ROSE LANE, SHOREWOOD
WHEREAS the owners of 26060 Wild Rose Lane were found to have violated the City of
Shorewood's zoning code, Section 1004.06 following a hearing where the owners appealed the
city's citations; and,
WHEREAS the citations for the violations of the zoning code total $3,300; and,
WHEREAS the property owners, to date, have not paid the fines,
NOW THEREFORE BE IT RESOLVED that the Shorewood City Council hereby approves the
following assessment:
$3,300
Property address: 26040 Wild Rose Lane
Property ID Number: 3211723110005
Legally described as: The South 300 feet of the West 146 feet of the SW 1/4 of the NE 1/4 of the
NE 1/4
Owners: Quentin J. & Rebecca Irey
413 Heritage Loop
Hutto, TX 78634
BE IT FURTHER RESOLVED that said assessment shall be payable in a single installment with
collection of the 2018 property taxes and bear an annual interest rate of five (5) percent
beginning January 1, 2018.
Adopted this 13th day of November, 2017.
Mayor Scott Zerby
ATTEST
Sandie Thone, City Clerk
® #2H
MEETING TYPE
City of Shorewood nl Meeting Item Regular Meeting
Title / Subject: Accept Constructed Improvements and Authorizing Final Payment for the
Public Works Ravine Restoration Project and Smithtown Road Storm Sewer Extension,
City Project 16 -10
Meeting Date: November 13, 2017
Prepared by: Paul Hornby
Reviewed by: Alyson Fauske
Attachments: Resolution, Final Payment Summary
Background:
On June 12, 2017, the Shorewood City Council awarded the Public Works Ravine Restoration Project and
Smithtown Road Storm Sewer Extension Project, City Project 16 -10, to G.F. Jedlicki, Inc. The Public
Works Ravine Restoration Project and Smithtown Road Storm Sewer Extension Project, City Project 16-
10, provides improvements to alleviate existing erosion issues within the drainage ravine located at the
City Public Works facility and within the drainage ditch along the north side of Smithtown Road west of
Star Lane. Additionally, an isolated drainage issue was identified on the south side of Star Circle.
The following improvements were proposed within the Public Works ravine:
• Installation of storm sewer pipe from the existing outlet to the storm water pond
• Utilize stockpile material located at the Public Works Facility to fill the existing ravine
• Erosion control and establishment of vegetation
The following improvements were proposed within the Smithtown Road Storm Sewer Extension:
• Extension of storm sewer pipe from the existing outlet on the west side of Star Lane
• Utilize stockpile material located at the Public Works Facility to fill the existing ditch and
regrade a minor swale over top the newly installed storm sewer
• Erosion control and establishment of vegetation
The following improvements were proposed on the south side of Star Circle:
Installation of draintile along the south side of Star Circle east of the existing catch
basin.
• Erosion control and establishment of vegetation
G.F. Jedlicki, Inc. has completed the scheduled work in general conformance with the Contract
documents and has requested final payment. The City Engineer has determined that the project is
complete and final payment is appropriate.
G.F. Jedlicki, Inc. has submitted the two -year Maintenance Bond, Minnesota Form IC -134 Withholdings
Affidavit, lien waivers and the signed request for final payment.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
A Resolution Accepting Improvements for the Public Works Ravine Restoration Project and Smithtown
Road Storm Sewer Extension Project, City Project 16 -10, and Authorizing Final Payment is included for
Council consideration and approval.
Financial or Budget Considerations:
The quote was awarded to G.F. Jedlicki, Inc. in the amount of $105,445 and the final project
construction amount is $113,818.40.
The amount remaining for payment with Payment Request No. 2 /Final is $5,690.92.
Recommendation / Action Requested:
Staff recommends approval of the Resolution Accepting Improvements for the Public Works Ravine
Restoration Project and Smithtown Road Storm Sewer Extension Project, City Project 16 -10, and
Authorizing Final Payment to G.F. Jedlicki, Inc. in the amount of $5,690.92.
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
THE PUBLIC WORKS RAVINE PROJECT AND SMITHTOWN ROAD STORM
SEWER EXTENSION
CITY PROJECT 16 -10
WHEREAS, on June 12, 2017, the City of Shorewood entered into a contract
with G.F. Jedlicki, Inc., for the Public Works Ravine Restoration Project and Smithtown
Road Storm Sewer Extension, City Project 16 -10; and,
WHEREAS, the Contractor has completed the project work and has requested
City acceptance of the project and final payment for the work performed and documented
to date; and,
WHEREAS, the City Engineer has made final inspection of the project and
recommends acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and
authorizes final payment to the Contractor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of November, 2017.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
Pay Voucher
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project 02925 -18 - SHOR - Public Works Ravine Restoration
Final Pay Voucher No. 2
Contractor: G. F. Jedlicki, Inc.
2471 Galpin Court Suite #110
Chanhassen, MN 55317
Contract Amounts
Original Contract $105,445.00
Contract Changes $0.00
Revised Contract $105,445.00
Work Certified To Date
Base Bid Items
$113,818.40
Backsheet
$0.00
Change Order
$0.00
Supplemental Agreement
$0.00
Work Order
$0.00
Material On Hand
$0.00
Total
$113,818.40
Page 1 of 6
Contract No.
Vendor No. 0
For Period: 9/28/2017 - 10/10/2017
Warrant # Date
Funds Encumbered
Original $105,445.00
Additional N/A
Total $105,445.00
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By G. F. Jedlicki, Inc.
Contractor
Date
Work Certified
This Pay Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
02925 -18
$0.00
$113,818.40
$0.00
$108,127.48
$5,690.92
$113,818.40
Percent Retained: 0%
Amount Paid This Final Pay Voucher
1 $5,690.92
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By G. F. Jedlicki, Inc.
Contractor
Date
Pay Voucher Page 2 of 6
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -18
Final Pay Voucher No. 2
02925 -18 Payment Summary
No. From Date To Date Work Certified Amount Retained Amount Paid
Per Pav Voucher Per Pav Voucher Per Pav Voucher
1 06/12/2017 09/27/2017 $113,818.40 $5,690.92 $108,127.48
2 09/28/2017 10/10/2017 $0.00 ($5,690.92) $5,690.92
Totals: $113,818.40 $0.00 $113,818.40
02925 -18 Fundina Cateaory Resort
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
UNF
113,818.40
0.00
108,127.48
5,690.92
113,818.40
Totals: $113,818.40 $0.00 $108,127.48 $5,690.92 $113,818.40
02925 -18 Fundina Source Resort
Accounting Funding Amount Paid Revised Funds Paid To
No. Source This Contract Encumbered Contractor
Pay Voucher Amount To Date To Date
UNF Unfunded 5,690.92 105,445.00 105,445.00 113,818.40
Totals: $5,690.92 $105,445.00 $105,445.00 $113,818.40
Pay Voucher
Page 3 of 6
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -18
Final Pay Voucher No. 2
02925 -18 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SCHEDULE A -
PUBLIC WORKS RAVINE IMPROVEMENTS
1
2021.501
MOBILIZATION
LS
$1,750.00
1
0
$0.00
1
$1,750.00
2
2104.501
REMOVE CHAIN
L F
$7.00
200
0
$0.00
200
$1,400.00
LINK FENCE
3
2104.509
REMOVE PIPE
EACH
$500.00
1
0
$0.00
1
$500.00
APRON
4
2104.509
REMOVE
EACH
$55.00
1
0
$0.00
0
$0.00
CASTING
5
2105.604
GEOTEXTILE
S Y
$4.00
20
0
$0.00
40
$160.00
FABRIC TYPE IV
COMMON
6
2105.607
BORROW
C Y
$10.00
1340
0
$0.00
19623
$19,62100
SPECIAL (CV)
7
2105.607
SITE GRADING
CU
YD
$100
1100
0
$0.00
1100
$3,300.00
STREET
8
2121610
SWEEPER (WITH
HOUR
$40.00
5
0
$0.00
5
$200.00
PICKUP BROOM)
9
2411.507
CONCRETE
EACH
$1,350.00
2
0
$0.00
2
$2,700.00
SLOPE COLLAR
10
2501.602
21" PIPE APRON
EACH
$950.00
1
0
$0.00
1
$950.00
TRASH GUARD
11
2501.602
FOR 21" PIPE
EACH
$890.00
1
0
$0.00
1
$890.00
APRON
18" RC PIPE
12
2501541
SEWER DES 3006
L F
$65.00
110
0
$0.00
116
$7,540.00
CL III
21" RC PIPE
13
2501541
SEWER DES 3006
L F
$76.00
80
0
$0.00
80
$6,080.00
CL III
CONNECT TO
14
2501602
EXISTING STORM
EACH
$850.00
1
0
$0.00
1
$850.00
SEWER
CONST
15
2506.501
DRAINAGE
L F
$340.00
17
0
$0.00
21
$7,140.00
STRUCTURE DES
48 -4020
CONST
16
2506.502
DRAINAGE
EACH
$7,250.00
1
0
$0.00
1
$7,250.00
STRUCTURE
DESIGN SPECIAL
17
2506.516
CASTING
EACH
$640.00
2
0
$0.00
2
$1,280.00
ASSEMBLY
18
2511.501
RANDOM RIPRAP
C Y
$110.00
10
0
$0.00
1184
$1,522.40
CLASS III
19
2557.501
WIRE FENCE
L F
$11.00
200
0
$0.00
200
$2,200.00
Pay Voucher
Page 4 of 6
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -18
Final Pay Voucher No. 2
02925 -18 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
DESIGN 96V -9322
20
2561601
TRAFFIC
LS
$1,200.00
1
0
$0.00
1
$1,200.00
CONTROL
SILT FENCE,
21
2571502
TYPE HEAVY
L F
$2.50
1100
0
$0.00
862
$2,155.00
DUTY
STORM DRAIN
22
2571530
INLET
EACH
$200.00
1
0
$0.00
2
$400.00
PROTECTION
TEMPORARY
23
2571535
ROCK
EACH
$900.00
1
0
$0.00
1
$900.00
CONSTRUCTION
ENTRANCE
24
2575.502
SEED MIXTURE
LB
$1.00
120
0
$0.00
120
$120.00
21 -112
25
2575.502
SEED MIXTURE
LB
$1.00
270
0
$0.00
270
$270.00
25 -131
26
2575.560
HYDRAULIC
LB
$1.25
6000
0
$0.00
6000
$7,500.00
MULCH MATRIX
RAPID
27
2575.571
STABILIZATION
MGAL
$50.00
10
0
$0.00
10
$500.00
METHOD 3
28
2575.604
SEEDING (INCL
ACRE
$3,550.00
12
0
$0.00
12
$4,260.00
TOPSOIL & FERT)
Totals For Section SCHEDULE A - PUBLIC WORKS RAVINE
$0.00
$82,640.40
IMPROVEMENTS:
SCHEDULE B - SMITHTOWN ROAD DITCH IMPROVEMENTS
29
2021.501
MOBILIZATION
LS
$1,100.00
1
0
$0.00
1
$1,100.00
30
2104.501
REMOVE SEWER
L F
$6.00
150
0
$0.00
150
$900.00
PIPE (STORM)
31
2104.509
REMOVE DITCH
EACH
$400.00
1
0
$0.00
1
$400.00
BLOCK
32
2104.523
SALVAGE PIPE
EACH
$400.00
1
0
$0.00
1
$400.00
APRON
33
2104.523
SALVAGE SIGN
EACH
$100.00
1
0
$0.00
1
$100.00
34
2104.607
SALVAGE
C Y
$100.00
10
0
$0.00
10
$1,000.00
RANDOM RIPRAP
35
2105.523
COMMON
C Y
$16.00
50
0
$0.00
60
$960.00
BORROW (CV)
36
2105.603
MINOR GRADING
L F
$6.00
200
0
$0.00
200
$1,200.00
37
2105.604
GEOTEXTILE
S Y
$100
20
0
$0.00
20
$60.00
FABRIC TYPE IV
STREET
38
2121610
SWEEPER (WITH
HOUR
$40.00
5
0
$0.00
5
$200.00
PICKUP BROOM)
Pay Voucher
Page 5 of 6
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -18
Final Pay Voucher No. 2
02925 -18 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
4" PVC PIPE
39
2502.602
DRAIN
EACH
$515.00
1
0
$0.00
1
$515.00
CLEANOUT
28" SPAN RC
40
2501521
PIPE -ARCH
L F
$79.00
140
0
$0.00
140
$11,060.00
SEWER CL IIA
41
2501573
INSTALL PIPE-
EACH
$575.00
1
0
$0.00
1
$575.00
ARCH APRON
CONNECT TO
42
2501602
EXISTING STORM
EACH
$500.00
2
0
$0.00
2
$1,000.00
SEWER
43
2511.501
RANDOM RIPRAP
C Y
$100.00
5
0
$0.00
5
$500.00
CLASS II
44
2511.501
RANDOM RIPRAP
C Y
$100.00
5
0
$0.00
5
$500.00
CLASS III
45
2511.607
INSTALL RANDOM
C Y
$37.00
10
0
$0.00
10
$370.00
RIPRAP
46
2561601
TRAFFIC
LS
$1,750.00
1
0
$0.00
1
$1,750.00
CONTROL
47
2564.602
INSTALL SIGN
EACH
$100.00
1
0
$0.00
1
$100.00
48
2571502
SILT FENCE,
L F
$100
200
0
$0.00
200
$600.00
TYPE MS
STORM DRAIN
49
2571530
INLET
EACH
$150.00
2
0
$0.00
2
$300.00
PROTECTION
SEDIMENT
50
2571533
CONTROL LOG
L F
$4.00
200
0
$0.00
200
$800.00
TYPE WOOD
FIBER
51
2575.502
SEED MIXTURE
LB
$1.00
30
0
$0.00
30
$30.00
25 -131
EROSION
52
2575.523
CONTROL
SQ
$100
450
0
$0.00
500
$1,500.00
BLANKETS
YD
CATEGORY 2
53
2575.604
SEEDING (INCL
ACRE
$3,000.00
0.1
0
$0.00
0.1
$300.00
TOPSOIL & FERT)
Totals For Section SCHEDULE B - SMITHTOWN ROAD DITCH
$0.00
$26,220.00
IMPROVEMENTS:
SCHEDULE C - STAR CIRCLE DRAINAGE IMPROVEMENTS
54
2021.501
MOBILIZATION
LS
$850.00
1
0
$0.00
1
$850.00
STREET
55
2121610
SWEEPER (WITH
HOUR
$40.00
5
0
$0.00
5
$200.00
PICKUP BROOM)
r56
2502.521
4" PVC PIPE
L F
$19.00
80
0
$0.00
82
$1,558.00
DRAIN
Pay Voucher
Page 6 of 6
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -18
Final Pay Voucher No. 2
02925 -18 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
CONNECT TO
57
2501602
EXISTING STORM
EACH
$350.00
1
0
$0.00
1
$350.00
SEWER
58
2506.602
8" PVC DRAIN
EACH
$500.00
1
0
$0.00
1
$500.00
BASIN W/G RATE
59
2563.601
TRAFFIC
LS
$300.00
1
0
$0.00
1
$300.00
CONTROL
STORM DRAIN
60
2573.530
INLET
EACH
$100.00
3
0
$0.00
3
$300.00
PROTECTION
SEDIMENT
61
2573.533
CONTROL LOG
L F
$1.00
100
0
$0.00
100
$100.00
TYPE WOOD
FIBER
SODDING, TYPE
62
2575.505
LAWN (INCL
S Y
$4.00
200
0
$0.00
200
$800.00
TOPSOIL & FERT)
Totals For SCHEDULE C - STAR CIRCLE DRAINAGE
$0.00
$4,958.00
IMPROVEMENTS:
Project Totals:
$0.00
$113,818.40
® #21
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the
2017 Crack Fill and Seal Coat Project, City Project 17 -01
Meeting Date: November 17, 2017
Prepared by: Paul Hornby
Reviewed by: Alyson Fauske
Attachments: Resolution, Project Location Map, Final Payment Summary
Background:
The City awarded the 2017 Crack Fill and Seal Coat Project, City Project 17 -01, to Allied Blacktop Co., on
April 24, 2017.
Allied Blacktop Co. has completed the scheduled work in general conformance with the Contract
documents and has requested final payment. The City Engineer has determined that the project is
complete and final payment is appropriate.
Allied Blacktop Co. has submitted the two -year Maintenance Bond, Minnesota Form IC -134
Withholdings Affidavit, lien waivers and the signed request for final payment.
A Resolution Accepting Improvements for the 2017 Crack Fill and Seal Coat Project, City Project 17 -01,
and Authorizing Final Payment is included for Council consideration of approval.
Financial or Budget Considerations:
The Capital Improvement Plan budget in the Street Reconstruction Fund is $184,000 for the 2017 Crack
Fill and Seal Coat Project.
The project construction contract as bid was awarded by the Council in the amount of $178,848.70 and
the final project construction amount is $136,892.77. Project costs resulting in less than that previously
approved by City Council reflect the fog sealing improvements completed within the Fire Department
and Police Department parking lots being invoiced directly to each respective agency.
The amount remaining for payment with Payment Request No. 2 /Final is $22,531.88.
Recommendation / Action Requested:
Staff recommends approval of the Resolution Accepting Improvements for the 2017 Crack Fill and Seal
Coat Project, City Project 17 -01, and Authorizing Final Payment Allied Blacktop Co., in the amount of
$22,531.88.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2017 Crack Fill & Seal Coat Project N A
im
0 3,250 WSB
CITY OF City of Shorewood, MN Feet
suoaEw000 1 inch = 3,250 feet
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ACCEPTING THE WORK
AND AUTHORIZING FINAL PAYMENT
2017 CRACKFILL AND SEAL COAT PROJECT
CITY PROJECT 17 -01
WHEREAS, on April 24, 2017, the City of Shorewood entered into a contract
with Allied Blacktop Co., for the 2017 Crack Fill and Seal Coat Project, City Project 17-
01; and,
WHEREAS, the Contractor has completed the project work and has requested
City acceptance of the project and final payment for the work performed and documented
to date; and,
WHEREAS, the City Engineer has made final inspection of the project and
recommends acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and
authorizes final payment to the Contractor, and all warranties shall commence as of the
date of acceptance, November 13, 2017.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of November, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
Pay Voucher
A&
WSB
Contractor: Allied Blacktop
10503 89th Avenue North
Maple Grove, MN 55369
Contract Amounts
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project 02925 -29 - SHOR - 2017 Seal Coat Project
Final Pay Voucher No. 2
Original Contract $178,848.70
Contract Changes $0.00
Revised Contract $178,848.70
Work Certified To Date
Base Bid Items
$136,892.77
Backsheet
$0.00
Change Order
$0.00
Supplemental Agreement
$0.00
Work Order
$0.00
Material On Hand
$0.00
Total
$136,892.77
Page 1 of 4
Contract No.
Vendor No.
For Period: 9/6/2017 - 10/31/2017
Warrant # Date
Funds Encumbered
Original $178,848.70
Additional N/A
Total $178,848.70
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By Allied Blacktop
Contractor
Date
Work Certified
This Pay Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
02925 -29
$16,512.89
$136,892.77
$0.00
$114,360.89
$22,531.88
$136,892.77
Percent Retained: 0%
Amount Paid This Final Pay Voucher
$22,531.88
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By Allied Blacktop
Contractor
Date
Pay Voucher Page 2 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Payment Summary
No. From Date To Date Work Certified Amount Retained Amount Paid
Per Pav Voucher Per Pav Voucher Per Pav Voucher
1 05/08/2017 09/05/2017 $120,379.88 $6,018.99 $114,360.89
2 09/06/2017 10/31/2017 $16,512.89 ($6,018.99) $22,531.88
Totals: $136,892.77 $0.00 $136,892.77
02925 -29 Fundina Cateaory Resort
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
UNF
136,892.77
0.00
114,360.89
22,531.88
136,892.77
Totals: $136,892.77 $0.00 $114,360.89 $22,531.88 $136,892.77
02925 -29 Fundina Source Resort
Accounting Funding Amount Paid Revised Funds Paid To
No. Source This Contract Encumbered Contractor
Pay Voucher Amount To Date To Date
UNF Unfunded 22,531.88 178,848.70 178,848.70 136,892.77
Totals: $22,531.88 $178,848.70 $178,848.70 $136,892.77
Pay Voucher
Page 3 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SCHEDULE A - CITY OF SHOREWOOD
1
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
1
$2,000.00
PAVEMENT
2
2102.501
MARKING
SF
$2.40
1100
0
$0.00
0
$0.00
REMOVAL
BITUMINOUS
3
2356.505
MATERIAL FOR
GAL
$0.50
38400
0
$0.00
28090
$14,045.00
SEAL COAT
(CRS -2P)
SEAL COAT
4
2356.604
AGGREGATE
S Y
$1.04
128000
8192
$8,519.68
108514
$112,854.56
FA -2 CLASS A
(TRAP ROCK)
5
2582.501
PAVT MSSG
SF
$4.84
90
262
$1,268.08
262
$1,268.08
PAINT
6
2582.502
4" SOLID LINE
L F
$0.07
30500
40329
$2,82103
40329
$2,82103
PAINT
7
2582.502
24" SOLID LINE
L F
$2.60
120
195
$507.00
195
$507.00
PAINT
8
2582.502
4" BROKEN
L F
$0.07
30
30
$2.10
30
$2.10
LINE PAINT
9
2582.502
4" DBLE SOLID
L F
$0.14
16100
0
$0.00
0
$0.00
LINE PAINT
CROSSWALK
10
2582.503
MARKING -
SF
$220
1000
486
$1,06920
486
$1,06920
PAINT
Totals For Section SCHEDULE A - CITY OF SHOREWOOD:
$14,189.09
$134,568.97
SCHEDULE D -
EXCELSIOR FIRE DEPARTMENT
20
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
0
$0.00
BITUMINOUS
21
2356.505
MATERIAL FOR
GAL
$0.50
870
0
$0.00
0
$0.00
SEAL COAT
(CRS -2P)
SEAL COAT
22
2356.604
AGGREGATE
S Y
$1.38
2900
0
$0.00
0
$0.00
FA -2 CLASS A
(TRAP ROCK)
23
2582.502
4" SOLID LINE
L F
$1.80
630
629
$1,13220
629
$1,13220
PAINT
Totals For Section SCHEDULE D - EXCELSIOR FIRE
$1,13120
$1,13120
DEPARTMENT:
SCHEDULE E - SMLPD PARKING LOT
24
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
0
$0.00
25
2356.505
BITUMINOUS
GAL
$0.50
750
0
$0.00
0
$0.00
MATERIAL FOR
Pay Voucher
Page 4 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SEAL COAT
(CRS -2P)
SEAL COAT
26
2356.604
AGGREGATE
S Y
$1.38
2500
0
$0.00
0
$0.00
FA -2 CLASS A
(TRAP ROCK)
27
2582.501
PAVT MSSG
SF
$30.00
3
3
$90.00
3
$90.00
PAINT
28
2582.502
SOLID LINE
L F
$0.80
1330
1377
$1,101.60
1377
$1,101.60
PAINT
r
Totals
For SCHEDULE E - SMLPD PARKING LOT:
$1,191.60
$1,191.60
Project Totals:
$16,512.89
$136,89217
® #2J
MEETING TYPE
City of Shorewood nl Meeting Item Regular Meeting
Title / Subject: Accept Constructed Improvements and Authorizing Final Payment for the
2017 Pavement Marking Project, City Project 17 -02
Meeting Date: November 13, 2017
Prepared by: Paul Hornby
Reviewed by: Alyson Fauske
Attachments: Resolution, Final Payment Summary
Background:
The City awarded the 2017 Pavement Marking Project to AAA Striping Service Company at the regular
City Council meeting on June 12, 2017. The 2017 Pavement Marking Project consisted of roadway and
parking lot striping, crosswalks, stop bars and directional pavement messages such as turn arrows. In
addition to the pavement markings performed in previous years, the Freeman Park parking lot was
included with the 2017 Pavement Marking Project as the previously gravel parking lot was paved this
year. Improvements within Freeman Park included parking stall lines and pavement messages.
AAA Striping Service Company has completed the scheduled work in general conformance with the
Contract documents and has requested final payment. The City Engineer has determined that the
project is substantially complete and final payment is appropriate.
AAA Striping Service Company has submitted the Minnesota Form IC -134 Withholdings Affidavit and the
signed request for final payment.
A Resolution Accepting Improvements for the 2017 Pavement Marking Project and Authorizing Final
Payment is included for Council consideration of approval.
Financial or Budget Considerations:
The quote was awarded to AAA Striping Service Company in the amount of $17,509.00 and the final
project construction amount is $10,489.95.
The amount remaining for payment with Payment Request No. 2 /Final is $1,459.86.
Recommendation / Action Requested:
Staff recommends approval of the Resolution Accepting Improvements for the 2017 Pavement Marking
Project and Authorizing Final Payment to AAA Striping Service Company in the amount of $1,459.86.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ACCEPTING IMPROVEMENTS
AND AUTHORIZING FINAL PAYMENT FOR
THE 2017 PAVEMENT MARKING PROJECT
WHEREAS, on June 12, 2017, the City of Shorewood entered into a contract
with AAA Striping Service Company, for the 2017 Pavement Marking Project; and,
WHEREAS, the Contractor has substantially completed the project work and has
requested City acceptance of the project and final payment for the work performed and
documented to date; and,
WHEREAS, the City Engineer has made final inspection of the project and
recommends acceptance and final payment be made by the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
The City hereby accepts the work completed pursuant to said contract and
authorizes final payment to the Contractor.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13th day of November, 2017.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
Pay Voucher
Contractor: Allied Blacktop
10503 89th Avenue North
Maple Grove, MN 55369
Contract Amounts
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project 02925 -29 - SHOR - 2017 Seal Coat Project
Final Pay Voucher No. 2
Original Contract $178,848.70
Contract Changes $0.00
Revised Contract $178,848.70
Work Certified To Date
Base Bid Items
$136,892.77
Backsheet
$0.00
Change Order
$0.00
Supplemental Agreement
$0.00
Work Order
$0.00
Material On Hand
$0.00
Total
$136,892.77
Page 1 of 4
Contract No.
Vendor No.
For Period: 9/6/2017 - 10/31/2017
Warrant # Date
Funds Encumbered
Original $178,848.70
Additional N/A
Total $178,848.70
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By Allied Blacktop
Contractor
Date
Work Certified
This Pay Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
02925 -29
$16,512.89
$136,892.77
$0.00
$114,360.89
$22,531.88
$136,892.77
Percent Retained: 0%
Amount Paid This Final Pay Voucher
$22,531.88
I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed,
that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work
Performed
in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher.
Approved By
Project Engineer
Date
Approved By
City of Shorewood
Date
Approved By Allied Blacktop
Contractor
Date
Pay Voucher Page 2 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Payment Summary
No. From Date To Date Work Certified Amount Retained Amount Paid
Per Pav Voucher Per Pav Voucher Per Pav Voucher
1 05/08/2017 09/05/2017 $120,379.88 $6,018.99 $114,360.89
2 09/06/2017 10/31/2017 $16,512.89 ($6,018.99) $22,531.88
Totals: $136,892.77 $0.00 $136,892.77
02925 -29 Fundina Cateaory Resort
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
UNF
136,892.77
0.00
114,360.89
22,531.88
136,892.77
Totals: $136,892.77 $0.00 $114,360.89 $22,531.88 $136,892.77
02925 -29 Fundina Source Resort
Accounting Funding Amount Paid Revised Funds Paid To
No. Source This Contract Encumbered Contractor
Pay Voucher Amount To Date To Date
UNF Unfunded 22,531.88 178,848.70 178,848.70 136,892.77
Totals: $22,531.88 $178,848.70 $178,848.70 $136,892.77
Pay Voucher
Page 3 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SCHEDULE A - CITY OF SHOREWOOD
1
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
1
$2,000.00
PAVEMENT
2
2102.501
MARKING
SF
$2.40
1100
0
$0.00
0
$0.00
REMOVAL
BITUMINOUS
3
2356.505
MATERIAL FOR
GAL
$0.50
38400
0
$0.00
28090
$14,045.00
SEAL COAT
(CRS -2P)
SEAL COAT
4
2356.604
AGGREGATE
S Y
$1.04
128000
8192
$8,519.68
108514
$112,854.56
FA -2 CLASS A
(TRAP ROCK)
5
2582.501
PAVT MSSG
SF
$4.84
90
262
$1,268.08
262
$1,268.08
PAINT
6
2582.502
4" SOLID LINE
L F
$0.07
30500
40329
$2,82103
40329
$2,82103
PAINT
7
2582.502
24" SOLID LINE
L F
$2.60
120
195
$507.00
195
$507.00
PAINT
8
2582.502
4" BROKEN
L F
$0.07
30
30
$2.10
30
$2.10
LINE PAINT
9
2582.502
4" DBLE SOLID
L F
$0.14
16100
0
$0.00
0
$0.00
LINE PAINT
CROSSWALK
10
2582.503
MARKING -
SF
$220
1000
486
$1,06920
486
$1,06920
PAINT
Totals For Section SCHEDULE A - CITY OF SHOREWOOD:
$14,189.09
$134,568.97
SCHEDULE D -
EXCELSIOR FIRE DEPARTMENT
20
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
0
$0.00
BITUMINOUS
21
2356.505
MATERIAL FOR
GAL
$0.50
870
0
$0.00
0
$0.00
SEAL COAT
(CRS -2P)
SEAL COAT
22
2356.604
AGGREGATE
S Y
$1.38
2900
0
$0.00
0
$0.00
FA -2 CLASS A
(TRAP ROCK)
23
2582.502
4" SOLID LINE
L F
$1.80
630
629
$1,13220
629
$1,13220
PAINT
Totals For Section SCHEDULE D - EXCELSIOR FIRE
$1,13120
$1,13120
DEPARTMENT:
SCHEDULE E - SMLPD PARKING LOT
24
2021.501
MOBILIZATION
LS
$2,000.00
1
0
$0.00
0
$0.00
25
2356.505
BITUMINOUS
GAL
$0.50
750
0
$0.00
0
$0.00
MATERIAL FOR
Pay Voucher
Page 4 of 4
CITY OF SHOREWOOD
5755 Country Club Road
Shorewood, MN 55331 -8926
Project No. 02925 -29
Final Pay Voucher No. 2
02925 -29 Project
Material Status
Quantity
Amount
Line
Item
Description
Units
Unit
Contract
This
This
Quantity
Amount
Price
Quantity
Pay
Pay
To Date
To Date
Voucher
Voucher
SEAL COAT
(CRS -2P)
SEAL COAT
26
2356.604
AGGREGATE
S Y
$1.38
2500
0
$0.00
0
$0.00
FA -2 CLASS A
(TRAP ROCK)
27
2582.501
PAVT MSSG
SF
$30.00
3
3
$90.00
3
$90.00
PAINT
28
2582.502
SOLID LINE
L F
$0.80
1330
1377
$1,101.60
1377
$1,101.60
PAINT
r
Totals
For SCHEDULE E - SMLPD PARKING LOT:
$1,191.60
$1,191.60
Project Totals:
$16,512.89
$136,89217
k,\ ;\
City of Shorewood Council Meeting Item
Title / Subject: 2018 Tree Sale 2K
Meeting Date: Monday, November 13, 2017
Prepared by: Julie Moore, Communications and Recycling Coordinator MEETING TYPE
Reviewed by: Sandie Thone, City Clerk Regular
Background:
The City of Shorewood has participated in the Minnetonka tree sale for five years. The program
continues to be popular with the residents and the city sold 100% of ordered trees in 2017. In
2018 there will be 5 to 6 pre - selected trees for purchase by the residents at wholesale prices.
All trees ordered are guaranteed free of neonictonoids per the city's Bee Safe ordinance. The
tree sale pick -up is planned for the weekend of May 18 and May 19, 2018. This is the same
weekend as the City's Spring Clean -Up event.
Timeline:
Upon City Council approval, the pre -order form will be in the February 2018 newsletter,
advertised on the city website, and through social media until all trees are sold.
Council Action Requested:
Staff respectfully recommends council approve an expenditure of funds in the amount up to
$7,500 for the purchase of trees to be pre -paid for by the city and reimbursed by the residents
purchasing the trees at the 2018 tree sale. A motion, second and simple majority is required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#2L
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accept Plans and Specifications, and Authorize Advertisement for Bids for the
2017 Inflow & Infiltration Abatement Project, City Project 17 -16
Meeting Date: November 13, 2017
Prepared by: Alyson Fauske, City Engineer
Reviewed by: Larry Brown, Public Works Director
Attachments: Resolution, Plans
Background: The city budgeted $70,000 for and I &I abatement project in 2017 and can participate in the
Metropolitan Council's 2017 1 &1 grant program to offset a portion of the cost. WSB has prepared plans
for the project, which includes lining 1,966 linear feet of sanitary sewer. Specifications for the project
are the City's Standard Specifications.
The enclosed resolution approves the project plans and specifications and authorizes the advertisement
for bids. The opening of bids is scheduled for Tuesday, December 5, 2017.
Financial or Budget Considerations: Estimated cost for the project is $66,200. The City is participating
in the Metropolitan Council's Inflow and Infiltration Grant program. Therefore, once the project is
complete, staff will request reimbursement for eligible project costs.
Options: Staff recommends Council consider the following actions:
1. Approve the resolution Approving Plans, Specifications and Authorizing Advertisement for Bids
for the 2017 Inflow and Infiltration Abatement Project, City Project 17 -16.
2. Direct staff to modify plans.
3. Take no action at this time.
Recommendation: Staff recommends the City Council approve the attached resolution "Approving
plans and specifications and authorizing advertisement for bids, 2017 Inflow and Infiltration
Abatement Project, City Project 17 -16"
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
AUTHORIZING ADVERTISEMENT FOR BIDS
2017 INFLOW AND INFILTRATION PROJECT
CITY PROJECT 17 -16
WHEREAS, the City of Shorewood authorized preparation of plans and
specifications for the 2017 Inflow and Infiltration Project, City Project 17 -16, on October
17, 2017; and
WHEREAS, the City Council has directed WSB & Associates to prepare plans
and specifications and designates $70,000 for the city's portion of the project; and
WHEREAS, WSB & Associates has prepared Plans and Specifications for the
2017 Inflow and Infiltration Project, City Project 17 -16.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
The Plans and Specifications were prepared by WSB & Associates for such
improvement. Said Plans and Specifications are hereby approved and shall
be filed with the City Clerk.
2. The City Clerk shall prepare and cause to be inserted in the official paper
and according to Minnesota State Law an advertisement for bids, upon the
making of such improvement under such approved plans and specifications.
The advertisement shall be published for ten (10) days, shall specify the
work to be done, shall state that bids will be opened and considered by the
city at the specified time and date, in the Tonka Bay City Hall, and that no
bids will be considered unless sealed and filed with the Clerk and
accompanied by a cash deposit, cashier's check, bid bond, or certified
check payable to the Clerk for five (5) percent of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13'' day of November, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
EXCAVATION NOTICE SYSTEM
4 CALL TO GOPHER STATE ONE (651 -054 -0002)
IS REQUIRED A MINIMUM OF 48 HOURS PRIOR
TO PERFORMING ANY EXC4VATION.
PROJECT LOCATION
COUNTY: HENNEPIN
SECT 31, TVJP 30N, RING 23W
SECT 6, TVJP 29N, RING 23W
CONSTRUCTION PLAN FOR
2017 SEWER LINING PROJECT
CITY OF TONKA BAY
CITY OF SHOREWOOD
SANITARY SEWER LINING
LOCATED ON MANITOU ROAD NORTHRUP AVENUE ,& WILDHURST ROAD: TONKA BAY
EDGEWOOD ROAD: SHOREWOOD
PROJECT LOCATION MAP
GOVERNING SPECIFICATIONS RTATION
THE 2— EDITION OF TE NNES-TA UEPARTM�EHNATTCF STANDARD SPECIFICATIONS FOR C.NRTRCT..N COVEL
ALL MINNCISCOTOA NiANUALONCUNIFOHRNITFDAF"0 CNION ROL DEVICE S, I NDCLUDINOG
LATEST THE THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE
LAYOUTS.
PLAN SET INDEX
SHEET NO.
DESCRIPTION
1
TITLE SHEET
2
GENERAL LAYOUT TONKA BAY
3
GENERAL LAY OUT SHOREWOOD
4
STATEMENT OF ESTIMATED QUANTITIES
4901 MANITOU ROAD
TONKA BAY SEWER LINING
5
MANITOU ROAD
6
FRONTAGE ROAD
7
WILDHURST ROAD
8
NORTHRUP ROAD
S HOREWOOD SEWER LINING
9 -10
EDGEWOOD ROAD
11
ALTERNATE BID 1 - GLENCOE ROAD
THIS PLAN SET CONTAINS 11 SHEETS
THIS PLAN SET HAS BEEN PREPARED FOR
crry oe
SI IORHWOOO
CITY OF TONKA BAY
CITY OF SHOREWOOD
4901 MANITOU ROAD
5755 COUNTRY CLUB ROAD
TONKA BAY, MN 55331
SHOREWOOD, MN 55331
ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES
WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
WSB
Immomillow
I HERESY CERTIFY THAT THIS PLAN 1— PREPARED eY ME OR UNDER
MY DIRECT SUPERVISION. AND THAT I All 4 DULY LICENSED PROFESSIONAL STATE ENGINEER UNDER THE _N 0, THE
NICHOLAS N. PREISLER, P.E.
DATE. XX /XXIXX IJCENSENUMBER. XXXXX
SHEET
VVSB PROJ. NO. 011017 -000 1
WSB PROJ. NO. 011018 -000 OF
11
0
WSB
VJSB PROJECT NO.:
11018 -00
SCALE: DESIGN BY
###tl#C## BJP
PLAN BY CHECK BY.
BJP NNP
�w
z
z
J
Of U
w w
w ry
V) 0-
1-
0
N
GENERAL LAYOUT
TONKA BAY
SHEET
C.P. 2
OF
11
GENERAL LAYOUT
SHOREWOOD
�E,
e�
N
0 00 1000
Emma
SCALE IN FEET
0 500 1000
V
SCALE IN FEET
d
Asm
WSB
AMENEENEW
VJSB PROJECT NO.:
k#lWtt#k#
BLIP
PLAN BY CHECK BY.
-�w
o
z
z
J
Of U
w w
w ry
V) 0-
1-
0
N
GENERAL LAYOUT
SHOREWOOD
C.P. 3
17 -16 OF
11
STATEMENT OF ESTIMATED QUANTITIES
MN /DOT
SPECIFICATION
NO.
DESCRIPTION
NOTES
UNITS
ESTIMATED
QUANTITY
SCHEDULE A -TON KA BAY
2021.501
MOBILIZATION
LS
1
2503.603
LINING SEWER PIPE 8"
1
L
629
2503.603
LINING SEWER PIPE 9"
2
L
626
2563.601
TRAFFIC CONTROL
LS
1
SCHEDULE B- SHOREWOOD
2021.501
MOBILIZATION
LS
1
2503.603
LINING SEWER PIPE 9"
2
L
1,076
2503.603
LINING SEWER PIPE 12"
3
L
880
2563.601
TRAFFIC CONTROL
LS
1
ALTERNATE 1- SHOREWOOD
2021.501
MOBILIZATION
LS
1
2503.603
LINING SEWER PIPE 8"
1,4
L
10
2563.601
TRAFFIC CONTROL
LS
1
NOTES
1. PIPE MATERIAL IS PVC
2. PIPE MATERIAL IS VSP
3. PIPE MATERIAL IS RCP
4. SPOT LINING PIPE - SEE SPECIFICATION
W,7B
AINEENEEM
N5B PROJECT NO.:
11017 -00 & 11018 -00
SCALE'. DESIGN BY
#NtF%kkN# BLIP
PLAN BY CHECK BV:
BJP NNP
�w
LL
_oohs
c3
z
z
I H
Of U
ww
w�
V) a_
ti
CD
N
ESTIMATED
QUANTTIES
SHEET
C.P. 4
OF
11
MANITOU ROAD
i
_oo
d LL ti
o
z
z
J
Of U
w w
w ry
U) 0- 1-
0
N
MANITOU ROAD
338 339 340
333 335 337
325 334
�"
/
nzo — ccPneo tyres _�
{6000)
326 331 332 333 36
j
— a
i
zr2•
u.n.aa�n 513'
_, _
o3a /
66.,
t�2o ��
11 •
6
CAPaEJ wvE X166
JP Si2� � 582
i05.o
ones.5'
�n io
ASS' / 1423
i30� 127.3
I16.65� 121.fi 123.9
"cwr,P
Qpp
4 fp
PART of
O E LOT 7
so'- is i s9
8 25l 9 10. on s RI I ' 12 13 14
PARK
R. L. S. NO. 878
WAPELLA PARK
i
_oo
d LL ti
o
z
z
J
Of U
w w
w ry
U) 0- 1-
0
N
MANITOU ROAD
FRONTAGE ROAD
0
WSB
VJSB PROJECT NO.:
11018 -00
SCALE: DESIGN BY
###tl#C## BJP
PLAN BY CHECK BY.
BJP NNP
tj
V
z
z
U
w W
W �
w of
U) d
r
N
FRONTAGE ROAD
SHEET
C.P. 6
OF
11
a
n� 1
'oo
i
I
r
lz
z
r�
I z,
i
JO
r
� _
I
Pc
I
I
Y
r
�
b
/
Y
I /
ff
a
;
_ T
0
WSB
VJSB PROJECT NO.:
11018 -00
SCALE: DESIGN BY
###tl#C## BJP
PLAN BY CHECK BY.
BJP NNP
tj
V
z
z
U
w W
W �
w of
U) d
r
N
FRONTAGE ROAD
SHEET
C.P. 6
OF
11
WILDHURST ROAD
2
2.0 Too
2L
IT 20 3 210
r, a5I
CE'.
22 23 24
8 NNLTT'S SOE�V
J. WjL;,OX ADDITION F 'LOT 21 WILDHUR$T WILD
02" 7
as
4'
26�
-115
29,
27 G 213
HURST
..... ... ... 29
T
V)
Ito
WSB
ANNEENNEW
LL ti
, Em, s 1
(D
z
z
7 1--
Of C)
Lu Lu
Lu ry 0
U) 0-
1—
0
N
WILDHURST ROAD
_oo
d LL ti
Cie
L o
z
z
J
Of U
w w
w ry
U) 0- 1-
0
N
NORTHRUP ROAD
OF
11
NORTHRUPAVENUE
ss
40` 20'
Le3,
>
'f M6H.
M /kNITOU
HARBOR
-
E
3 4
5
6
]
8
91 40.E - 60' 60,
8 H 20 -
45.7
MH.2�1
'64'
34.2258 60'
still
VO °
10 ii
12 13 14
IS
16
17
_oo
d LL ti
Cie
L o
z
z
J
Of U
w w
w ry
U) 0- 1-
0
N
NORTHRUP ROAD
OF
11
4
EDGEWOD ROAD
fs,
it'll
W--V
low
IT'i
NOW*
j
Vac
F* 4T 'MMMAI gn=a
by Kv-mmf-jp W=a-p
5" -ZETA&- st"T
-L® IL -m-'
50
13
. . .. ..... ... .
wv� v z
"o
gm,
VVIOD
40000000mm
SCALE DESIGN BY
## ft# Sip
PLAN BV. CHECK BY.
BjP NNP
LJ
(D
z
z
7
Of U
LU LU
Lu of 0
U) 0-
N
EDGEVVOOD ROAD
1(-16 � OF
11
WSB
VJSB PROJECT NO.:
11017 -00
SCALE DESIGN BY
###tl#C## BJP
PLAN BY CHECK BY.
BJP NNP
0o
z
H
_J U
Of w
w �
w of
cn D_
N
EDGEWOOD ROAD
SHEET
C.P. 10
17 -16 OF
11
EDGEWOOD ROAD
I
5000)
o
(6100) (5700)
(5600) 0 (4500) (3531)
(2700)
(2700)1 (1010) (1020)
(1030)
(7300) oe'C.,
_ B 7
6 105 4
6�4' 2
1
-L
56' 66' 60'
ass'
82, ' 66'
66 6
1
SEE SHEET 9 50'
EE
ax a- 's
r
8" FORCE MAIN
5' TYP .
J , O
r MN.816
J _ •.•
12 R:G P.
'
18 °MAPLE ��
BIT
----
-----
20._ ----_- -! 150-----------
--
120 ���
100' IOC'
240
ze'�,__ ; 21 .5
bbd_
53 e",
3o' Y,J
o
WET WELL E1
LIFT STA. ik 5
-
-
( 3240)
( 3210)
( 3375)
1 3600)'
f 1000 )
Ist FED. SAV. 9 LOAN
J. K.LORRIEN
R.F GRADDOCK
A. F OSTEAD
E. ZIMMERMAN
SEC RON
1L B
969.4
'IT
965.6
l
T
O1
)
06
~
i
��
I
959.
960
950
QAQ
-
-
94
�.
-
943
t
F-
940
—
...
....
930
E
WSB
VJSB PROJECT NO.:
11017 -00
SCALE DESIGN BY
###tl#C## BJP
PLAN BY CHECK BY.
BJP NNP
0o
z
H
_J U
Of w
w �
w of
cn D_
N
EDGEWOOD ROAD
SHEET
C.P. 10
17 -16 OF
11
GLENCOE ROAD
a
-
-
L i
GAS
pq
5K 4-1
g .,e
' -
�.�
I I ; a ,
_ L _ 1 = r
PL ip
7 — 1
11e44'
e
-- ,� SPOT LINING 117 LF FROM MH 36 -15 --
`"�' (CONTRACTOR TO VERIFY) -
�' SEE SPECIFICATION 3 _
9 f
qq
� ............................ 3. E..._.............._ ..................,..........., ...�............. ......... �.T.. ...... ._............., .....m -.. ...r. a _ .
"o L
vvao
ANNEENNEW
SCALE DESIGN BY
## ft# BJP
PLAN BY CHECK BY.
BJP NNP
U_ ti
TS
Cie o
Z_
Z
= U
Of w
W
w �
U) d
r
0
N
ALTERNATE BID
GLENCOE ROAD
® #8A
MEETING TYPE
City of Shorewood nl Meeting Item Regular Meeting
Title / Subject: Change Order 2 for Badger Park, Phase 2 Improvements, City Project 17 -09
Meeting Date: November 13, 2017
Prepared by: Larry Brown, Director of Public Works
Reviewed by:
Attachments: Change Order 2
Policy Consideration: Should the City Council approve Change Order 2 for the Badger Park, Phase 2
Improvements?
Background: On August 28, 2017, the Shorewood City Council awarded a Contract to Valley Paving Inc.,
in the amount of $623,776.00, for Phase II of the Badger Park Improvements. On October 23, 2017,
Change Order 1 was approved in the amount of $4,667.85 for additional watermain work.
The proposed change order is in consideration for the following items:
New Electrical Service Proposed Future Park Shelter
$ 17,799
Based on previous discussion, it was known that additional costs would be incurred to provide a new
and separate electrical service for what has been proposed in concept for a new park shelter to replace
the existing Badger Warming House. Staff has reviewed the concept and has suggested that based on
the current construction and layout of the electrical services, that it makes sense to extend an electrical
service for the future building, while the existing parking lot is under construction to minimize future
restoration costs for the building.
Lighting Panel Relocation and Wiring $ 15,185
The control panel for the lacrosse field lighting will have to be relocated as part of the demolition of the
Badger warming house. Specifics for the rewiring of the panel had been on hold, as consideration was
given to the design yet to be completed for the future park building with Xcel Energy. It appears that
the best option is to temporarily relocate the lighting control panel along the southeast corner of the
City Hall Building. Ultimately, staff hopes to have this control panel located inside the future warming
house structure.
Player Activated Light Control $ 3,870
This addition is something that the Park Commission and several members of the public have requested.
Currently, sports organizations come in at the beginning of the season and reserve blocks of time that
the lacrosse field is to be used. In response, staff programs the field lights to come on and turn off for
the time blocks requested. On numerous occasions staff and residents have noted that while the fields
are illuminated, there are no players present. This is a waste of energy, and is an irritation to residents
who live adjacent Badger Park.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Up until now, a solution for a "Player activated switch" has not been available. However, we have
determined that this feature is now available and can be installed on the system. With this feature,
staff will still program to permit the lights to come on if activated, for the time blocks requested.
However, the lights will not actually illuminate until such time as a person /player /coach activates the
push button located on one of the field pole fixtures. The "Player Activated Push Button Strobe" will
allow players to push the button and turn on the lighting for up to 6 hours maximum (programmed by
staff). The timer can be set anywhere from a half hour up to 6 hours. The system includes a flashing
strobe light will let the players know that the lights will be going out a few minutes before the lighting
shuts down. The lighting can be renewed as long as it does not exceed the scheduling window
programmed by staff. If someone pushes the button outside of the programmed window, the lights will
not come illuminate.
Financial Considerations: The total amount of the additional work is $36,854. If approved, funds will
originate from the Park Capital Improvement Program.
Options:
1. Approve Change Order 2, as presented.
2. Reject the Change Order and provide staff with alternative direction.
Recommendation: Staff is recommends approval of Change Order 2 for the Badger Park Phase 2
Improvements.
CHANGE ORDER NO. 2
BADGER PARK PHASE 2 IMPROVEMENT PROJECT NOVEMBER 8, 2017
CITY PROJECT NO. 17 -09
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925 -30
OWNER:
CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
CONTRACTOR:
VALLEY PAVING, INC.
8800 13TH AVENUE EAST
SHAKOPEE, MN 55379
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
1. New electric service (no removal of existing utility included)
2. Relocate Musco Lighting Panel
3. Reconnect Musco Lighting Panel
4, Install Player Activated Feature at Field
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS:
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
CHANGE IN CONTRACT TIME:
$623,778.00
ORIGINAL CONTRACT TIME:
6/15/2018
$4,667.85
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
NONE
$628,445.85
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
6/15/2018
$36,854.00
NET INCREASE OF CHANGE ORDER:
NONE
$665,299.85
CONTRACT TIME WITH APPROVED CHANGE ORDERS
6/15/2018
RECOMMENDED BY: APPROVED BY:
ktfk4 c
L.�
MONICA HEIL, PE, PROJECT MANAGER NTRACTOR SIGNATURE
WSB & ASSOCIATES, INC. VALLEY PAVING
ENGINEER CONTRACTOR
APPROVED BY:
oorcr-'- IjItIOL
ALYSON FA SKE, PE, CITY ENGINEER
DATE
CITY ADMINISTRATOR
DATE
K .,102925.30014dmInlConstructlon AdminlChange Ordersl
Page 1 of 2 2925 -300 CO2110817CO 2
CHANGE ORDER NO. 2
ADDED ITEMS
Item No.
Description
Qty
Unit
Price
Extended Amount
—
I
NEW ELECTRIC SERVICE (NO REMOVAL OF EXISTING
UTILITY INCLUDED)
1
LS
$17,799.00
$17,799.00
2
RELOCATE MUSCO LIGHTING PANEL
1
LS
$4,280.00
$4,280.00
3
RECONNECT MUSCO LIGHTING PANEL
1
LS
$10,905.00
$10,905.00
4
INSTALL PLAYER ACTIVATED FEATURE AT FIELD
1
LS
$3,870.00
$3,870.00
TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $36,854.00
DELETEDITEMS
Item No. Description Qty Unit Price Extended Amount
TOTAL DELETED ITEMS CHANGE ORDER NO. 2 $0.00
K:102925.30014dminlConstruction AdminlChange Orders)
Page 2 of 2 2925.300 CO2110817CO 2 Detail
952- 445 -8615 phone 880013 th Ave E Shakopee MN 55379 952- 445 -0355 fax
To: Monica Heil (WSB & Associates)
Re: Shorewood Badger Park Phase II
Date: 11/02/2017
Valley Paving is pleased to provide you pricing for extra work, as performed on the above -
mentioned project.
ITEM NO
DESCRIPTION OF ITEM
QUANTITY
UNIT
PRICE
EXTENSION
1
New Service
1
LS
$ 17,799.00
$ 17,799.00
(no removal of existing utility included)
2
Relocate Musco Panel- no wood enclosure
1
LS
$ 4,280.00
$ 4,280.00
3
Reconnect Musco Panel
1
LS
$ 10,905.00
$ 10,905.00
4
Install Player Activated Feature
1
LS
$ 3,870.00
$ 3,870.00
Total
$ 36,854.00
Notes: Restoration and Erosion Control to be under contract prices. Electrical Permit Included.
No other permits included. Construction Surveying by others. All Utility fees by owner. Price
assumes fixtures /poles to be reinstalled are in good working condition. Pricing is good for
work to be done in normal weather /soil conditions.
Payment due 30 days upon completion.
Please call with any questions.
Brandt J. Sylvestre,
Estimator /Project Manager
NONAL''LEY
IG
Valley Paving Inc.
880013`" Ave East
Shakopee, MN 55379
Cell — 612 - 875 -9600
Email — brandtkyalltl2alLng .co
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION APPROVING CHANGE ORDER NO 2
FOR THE BADGER PARK, PHASE 2 IMPROVEMENT PROJECT,
CITY PROJECT 17 -09
WHEREAS, the City of Shorewood awarded a contract for the Badger
Park, Phase 2 Improvement Project, City Project 17 -09, on August 28, 2017, in the
amount of $623,778.00; and
WHEREAS, on October 23, 2017 Change Order No. 1, in the amount of
$4,667.85 was approved by the City Council, due to a change in scope of utility
improvements; and
WHEREAS, the City Engineer has identified additional electrical work to be
completed for a proposed additional amount of $36,854.00; and
WHEREAS, the City Engineer has reviewed the additional costs submitted for
said construction and has found them to be in order.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
Change Order No. 2 for an amount of $36,854.00 is approved, increasing
the total Contract amount to $665,229.85.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 13rd day of November, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
# 9A
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Franchise Ordinance and Franchise Fee Ordinance
Meeting Date: November 13, 2017
Prepared by: Greg Lerud, City Administrator
Reviewed by: Tim Keane, City Attorney
Attachments: Ordinance No. 548 Establishing a Natural Gas Franchise, Ordinance No. 549 Establishing
a Franchise fee, Resolution approving summary publication of Ordinances
Policy Consideration: Should the City Council approve a Franchise Agreement and Fee with
CenterPoint Energy?
Background: The council has discussed establishing electric and natural gas franchises throughout this
year. It has been the consensus of the council that franchise fees be established as an additional
revenue source to provide revenue needed to fund street and storm sewer repairs and improvements.
The franchise ordinance and fee ordinance attached to this memo have been negotiated with
CenterPoint Energy and reviewed by the city attorney.
Financial or Budget Considerations: Staff has examined several factors in arriving at a proposed fee
amount, including; street improvement needs, potential debt service schedule, fees in relation to other
community franchise fee charges, and dividing up the needed revenue between natural gas and electric
franchises. There are a total of 2,866 natural gas accounts in the city. Ninety -seven percent of the
accounts are residential. Staff is proposing the following rate schedule:
Residential $ 4.00 month
Com — A $ 4.00 month
Com /Ind — B $10.00 month
Com /Ind — C $25.00 month
Based on the present census of the meters in the city, those rates will generate $11,893 per month.
Options: The council can adopt the ordinance as presented. If the council wishes to make any changes
to the Franchise ordinance, or the language to the Franchise Fee Ordinance, those changes will be
shared with CenterPoint prior to going into effect. The council is free to change the fee rate.
Recommendation / Action Requested: Staff respectfully requests that the council make and approve
three motions:
Motion to approve Ordinance No. 548, as presented, Establishing a natural gas franchise
agreement. Simple majority is required for approval.
Motion to approve Ordinance No. 549, as presented, Establishing a franchise fee. Simple
majority is required for approval.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
3. Motion to adopt Resolution providing for publication of summary ordinances and the text of the
summary pursuant to MN Statute 331A.01 which would clearly inform the public of the intent
and effect of the ordinances. Four - fifths vote is required for passage of this Resolution.
Next Steps and Timeline: Staff will work with CenterPoint on implementation, which includes going
through the MN Public Utilities Commission process for approval.
ORDINANCE NO. 548
AN ORDINANCE GRANTING TO CENTERPOINT ENERGY RESOURCES
CORPORATION, d/b /a CENTERPOINT ENERGY MINNESOTA GAS ( "CENTERPOINT
ENERGY "), ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO
CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT
FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF
NATURAL GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC
GROUND OF THE CITY OF SHOREWOOD, MINNESOTA, FOR SUCH PURPOSE;
AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF.
The City Council of Shorewood, Minnesota ordains:
SECTION 1. DEFINITIONS.
For purposes of this Ordinance, the following capitalized terms shall have the following meanings:
City. The City of Shorewood, Hennepin County, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or operated by the
City an or agency thereof, including sewer, storm sewer, water service, street lighting and traffic
signals, but excluding facilities for providing natural gas, electricity, or other forms of energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies,
including an agency of the federal government, which preempts all or part of the authority to
regulate natural gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. CenterPoint Energy Resources Corp., d /b /a CenterPoint Energy Minnesota Gas
( "CenterPoint Energy ") its successors and assigns including all successors or assigns that own or
operate any part or parts of the Gas Facilities subject to this franchise.
Gas Energy. Gas Energy includes both retail and wholesale natural, manufactured or mixed gas.
Gas Facilities. Natural gas transmission and distribution pipelines, ducts, fixtures, and all necessary
equipment and appurtenances owned or operated by the Company for the purpose of providing
natural gas service for retail or wholesale use.
Notice. A writing served by any party or parties on any other party or parties. Notice to the
Company shall be mailed to CenterPoint Energy, Minnesota Division Vice President, 505 Nicollet
Mall, Minneapolis, MN 55402. Notice to the City shall be mailed to City Administrator, City of
Shorewood, 5755 Country Club Road, Shorewood, MN 55331. Any party may change its
respective address for the purpose of this Ordinance by written notice to the other party.
Public Way. Any public right -of -way within the City as defined by Minnesota Statutes, Section
237.162, subd. 3.
1
Public Ground. Land owned or otherwise controlled by the City for park, open space or similar
public purpose, which is held for public use which land is not a Public Way.
SECTION 2. ADOPTION OF FRANCHISE.
2.1 Grant of Franchise. The City hereby grants the Company, for a period of 20 years from
the date this Ordinance is passed and approved by the City, the right to import, distribute and sell
Gas Energy for public and private use within and through the limits of the City as its boundaries
now exist or as they may be extended in the future, and also the right to transport Gas Energy
through the limits of the City for use outside the City limits. For these purposes, the Company may
construct, operate, repair and maintain Gas Facilities in, on, over, under and across the Public Ways
and Public Grounds, subject to the provisions of this Ordinance. The Company may do all
reasonable things necessary or customary to accomplish these purposes, subject however, to such
reasonable regulations as may be imposed by the City pursuant to a public right -of -way ordinance
or permit requirements, and subject to the further provisions of this Ordinance, as may be amended..
2.2 Effective Date; Written Acceptance. This Ordinance shall be in force and effect from and
after its passage and publication as required by law and its acceptance by Company. If Company
does not file a written acceptance with the City within 60 days after the date the City Council adopts
this Ordinance, or otherwise inform the City, at any time, that the Company does not accept this
Franchise, the City Council by resolution may revoke this Franchise.
2.3. Service and Gas Rates. The terms and conditions of service provided and the rates to be
charged by the Company for natural gas service to its retail and wholesale customers within the City
are subject to the jurisdiction of the Commission.
2.4. Publication Expense. The Company shall pay the expense of publication of this
Ordinance.
2.5. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder, the complaining party shall notify the other party of the
default and the desired remedy. The notification shall be written. Representatives of the parties
must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute
is not resolved within 30 days of the written Notice, the parties may jointly select a mediator to
facilitate further discussion. The parties will equally share the fees and expenses of this mediator.
If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first
meeting with the selected mediator, either party may commence an action in District Court to
interpret and enforce this Franchise or for such other relief as may be permitted by law or equity.
2.6. Continuation of Franchise. If the City and the Company are unable to agree on the terms
of a new franchise ordinance by the time this Ordinance expires, this Ordinance will remain in
effect until a new ordinance is agreed upon, or until 90 days after the City or the Company serves
written Notice to the other party of its intention to allow the Ordinance to expire.
SECTION 3. LOCATION, OTHER REGULATIONS.
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained so as not
to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as
2
not to disrupt normal operation of any City Utility System. Gas Facilities may be located on Public
Grounds as determined by the City's permit process. The Company's location and relocation of Gas
Facilities shall be subject to reasonable regulations of the City consistent with authority granted the
City to manage its Public Ways and Public Grounds under state law.
3.2. Street Openings. The Company shall be subject to the requirements of the Shorewood
Right -of -Way Ordinance Title 900. The Company shall not open or disturb the surface of any
Public Way or Public Ground for any purpose without first having obtained a permit from the City,
if required by a separate ordinance. Permit conditions imposed on the Company shall not be more
burdensome than those imposed on other utilities for similar facilities or work. The Company may,
however, open and disturb the surface of any Public Way or Public Ground without a permit i£ (i)
an emergency exists requiring the immediate repair of Gas Facilities and (ii) the Company gives
telephone, email or similar notice to the City before commencement of the emergency repair, if
reasonably possible. Within two business days after commencing the repair, the Company shall
apply for any required permits and pay any required fees.
3.3. Restoration. After undertaking any work requiring the opening of any Public Way or
Public Ground, the Company shall restore the Public Way or Public Grounds in accordance with
Minnesota Rules, 7819.1100. The Company shall restore the Public Ways and Public Ground to as
good a condition as formerly existed, and shall maintain the Public Ways and Public Ground in
good condition for six months thereafter. All work shall be completed as promptly as weather
permits. If the Company does not promptly perform and complete the work, remove all dirt,
rubbish, equipment and material, and put the Public Way or Public Ground in the said condition, the
City shall have, after demand to the Company to cure and the passage of a reasonable period of time
following the demand, not to exceed five days, the right to make the restoration of the Public Way
and Public Ground at the expense of the Company. The Company shall pay to the City the cost of
such work done for or performed by the City. This remedy shall be in addition to any other remedy
available to the City for noncompliance with this Section 3.3.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to prevent
the Gas Facilities from causing damage to persons, property, Public Ways and Public Grounds. The
Company must take reasonable measures to protect the Gas Facilities from damage that could be
inflicted on such facilities by persons, property, or the elements.
3.5. Notice of Improvements to Streets. The City will give Company reasonable written
Notice of plans for improvements to Public Ways and Public Grounds where the City has reason to
believe that Gas Facilities may affect or be affected by the improvement. The notice will contain:
(i) the nature and character of the improvements, (ii) the Public Ways and Public Ground upon
which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the
City will start the work, and (v) if more than one Public Way or Public Ground is involved, the
order in which the work is to proceed. The notice will be given to the Company a sufficient length
of time, considering seasonal working conditions, in advance of the actual commencement of the
work to permit the Company to make any additions, alterations or repairs to its Gas Facilities the
Company deems necessary.
3
3.6 Mapping Information. If requested by the City, the Company must promptly provide
complete and accurate mapping information for any of its Gas Facilities in accordance with the
requirements of Minnesota Rules, parts 7819.4000 and 7819.4100.
SECTION 4. RELOCATIONS.
4.1. Relocation of Gas Facilities in Public Ways. The Company shall comply with Minnesota
Rules, part 7819.3100 and applicable City ordinances with respect to the relocation of Gas Facilities
within the Public Way or on Public Ground.
4.2. Relocation in Public Grounds. City may require Company at Company's expense to
relocate or remove its Gas Facilities from Public Ground upon a finding by City that the Gas
Facilities have become or will become a substantial impairment to the existing or proposed public
use of the Public Ground. Relocation shall comply with applicable city ordinances consistent with
law. Nothing in this Section 4.2 shall be construed so as to invalidate or impair any existing
company easements in Public Grounds.
4.3. Projects with Federal Funding. Relocation, removal, or rearrangement of any Gas
Facilities made necessary because of the extension into or through the City of a federally -aided
highway project shall be governed by the provisions of Minnesota Statutes, Section 161.45 and
161.46.
SECTION 5. INDEMNIFICATION.
5.1. Indemnity of City. The Company shall indemnify and hold the City harmless from any
and all liability, on account of injury to persons or damage to property occasioned by the
construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Gas
Facilities located in the Public Ways and Public Grounds. The Company is not responsible for
indemnifying the City for losses or claims occasioned through the City's negligence, but is
obligated to indemnify the City for losses or claims arising out of or alleging the City's negligence
as to the City's issuance of permits for, or inspection of, the Company's plans or work.
5.3. Defense of City. In the event a suit is brought against the City under circumstances where
the Company is required to indemnify the City, the Company at its sole cost and expense shall
defend the City in such suit if written Notice thereof is promptly given to Company within a period
wherein Company is not prejudiced by lack of such Notice. If Company is required to indemnify
and defend, it will thereafter have control of such litigation, but Company may not settle such
litigation without the consent of the City, which consent shall not be unreasonably withheld. This
section is not, as to third parties, a waiver of any defense or immunity otherwise available to the
City. The Company, in defending any action on behalf of the City, shall be entitled to assert every
defense or immunity that the City could assert on its own behalf. The Company's defense of the
City shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or
limitations on liability under Minnesota Statutes, Chapter 466 or any other law.
11
SECTION 6. VACATION OF PUBLIC WAYS AND PUBLIC GROUNDS.
The City shall give the Company at least two weeks prior written notice of a proposed vacation of a
Public Way or Public Grounds. The City and the Company shall comply with Minnesota Rules,
part 7819.3100 and 7819.3200 with respect of any request for vacation.
SECTION 7. CHANGE IN FORM OF GOVERNMENT.
Any change in the form of government of the City shall not affect the validity of this Ordinance.
Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of
the rights and obligations of the City provided in this Ordinance.
SECTION 8. FRANCHISE FEE.
8.1. Form. During the term of the franchise hereby granted, the City may charge the Company a
franchise fee. The Company will administer the collection and payment of franchise fees to City in
lieu of permit fees, or other fees that may otherwise be imposed on the Company in relation to its
operations as a public utility in the City. The franchise fee will be collected on a flat per meter
basis, or by some other method that is mutually acceptable to both City and Company for each retail
customer within the corporate limits of the City. The amount of the fee collected may differ for
each customer class. The City will use a formula that provides a stable and predictable amount of
fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any
amount that the Company may legally charge to its customers prior to payment to the City. If the
Company claims that the City required fee formula is discriminatory or otherwise places the
Company at a competitive disadvantage, the Company will provide a formula that will produce a
substantially similar fee amount to the City. If the City and Company are unable to agree, the
disagreement shall be subject to the Dispute Resolution provisions of this Ordinance.
8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly
adopted by the City Council. The effective date of the franchise fee ordinance shall be no less than
ninety (90) days after written Notice enclosing a copy of the duly adopted and approved ordinance
has been served upon the Company by Certified mail. The Company is not required to collect a
franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law,
provided the Company notifies the City Council of the same within the ninety (90) day period.
8.3 Condition of Fee. The separate ordinance imposing the fee shall not be effective against
the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale
of energy within the City by any other energy supplier, provided that, as to such supplier, the City
has the authority or contractual right to require a franchise fee or similar fee through a previously
agreed upon franchise.
8.4. Collection of Fee. The franchise fee shall be payable not less than quarterly during
complete billing months of the period for which payment is to be made. The franchise fee formula
may be changed from time to time, however, the change shall meet the same notice and acceptance
requirements and the fee may not be changed more often than annually. Such fee shall not exceed
any amount that the Company may legally charge to its customers prior to payment to the City.
Such fee is subject to subsequent reductions to account for uncollectibles and customer refunds
incurred by the Company. The Company agrees to make available for inspection by the City at
reasonable times all records necessary to audit the Company's determination of the franchise fee
payments.
8.5 Continuation of Franchise Fee. If this franchise expires and the City and the Company are
unable to agree upon terms of a new franchise, the franchise fee, if any being imposed by the City at
the time this franchise expires, will remain in effect until a new franchise is agreed upon
notwithstanding the franchise expiration as provided in Section 2 above.
SECTION 9. ABANDONED FACILITIES.
The Company shall comply with Minnesota Statutes, Sections 216D.01 et seq. and Minn. Rules
part 7819.3300 with respect to abandoned facilities located in Public Ways and Public Grounds,
as those laws may be amended from time to time. The Company shall maintain records
describing the exact location of all abandoned and retired Gas Facilities within the Public Ways
and Public Grounds, and produce such records at the City's request and comply with the location
requirements of Section 216D.04 with respect to all Gas Facilities, including abandoned and
retired Facilities.
SECTION 10. PROVISIONS OF ORDINANCE.
10.1. Severability. Every section, provision, or part of this Ordinance is declared separate
from every other section, provision, or part; and if any section, provision, or part shall be held
invalid, it shall not affect any other section, provision, or part. Where a provision of any other
City ordinance is inconsistent with the provisions of this Ordinance, the provisions of this
Ordinance shall prevail.
10.2. Limitation on Applicability. This Ordinance constitutes a franchise agreement between
the City and Company as the only parties. No provision herein shall in any way inure to the
benefit of any third person (including the public at large) so as to constitute any such person as a
third party beneficiary or of any one or more of the terms hereof, or otherwise give rise to any
cause of action to any third person.
SECTION 11. AMENDMENT PROCEDURE.
Either party may propose at any time that this Franchise Ordinance be amended, subject, however,
to the City's police power and franchise rights under Minnesota Statutes, Sections 21613.36 and
30113.01, which rights are not waived hereby. This Franchise Ordinance may be amended by the
City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory
ordinance shall become effective upon the filing of Company's written consent thereto with the City
Clerk within 60 days after the effective date of the amendatory ordinance.
Passed by the City Council of Minnesota this day of
20
Mayor
Attested:
City Clerk
ORDINANCE NO. 549
CITY OF SHOREWOOD
AN ORDINANCE OF THE CITY OF SHOREWOOD IMPLEMENTING A
NATURAL GAS SERVICE FRANCHISE FEE FOR PROVIDING NATURAL
GAS SERVICE WITHIN THE CITY OF SHOREWOOD, HENNEPIN COUNTY,
MINNESOTA
The City Council of the City of Shorewood hereby ordains as follows:
Section 1. Purpose. The Shorewood City Council has determined that it is in the best
interest of the City to impose franchise fees on the utility company that provides natural
gas service within the rights -of -way of the City. Pursuant to Minnesota Statutes, Section
216B.36 and the Franchise Ordinance, the City has the authority and right to impose
franchise fees on the Company. The purpose of this ordinance is to establish such
franchise fees to be paid to the City by the Company. The franchise fees will be used to
partially fund the Cities cost to maintain the city street system.
Section 2. Definitions.
For the purposes of this Ordinance, the following capitalized terms shall have the
following meanings:
2.1 City. The City of Shorewood, County of Hennepin, State of Minnesota.
2.2 Company. CenterPoint Energy Resources Corp.; dba CenterPoint Energy
Minnesota Gas, its successors and assigns.
2.3 Franchise Ordinance. The franchise ordinance adopted by the City on
November 13, 2017, City Ordinance No. 548.
2.4 Notice. "Notice" means a writing served by any party or parties on any other
party or parties. Notice to CenterPoint Energy shall be mailed to: CenterPoint
Energy, Minnesota Division Vice President, 505 Nicollet Mall, Minneapolis, MN
55402.
Notice to City shall be mailed to the City Administrator, City of Shorewood, 5755
County Club Road, Shorewood, MN 55331 -8926.
Section 3. Natural Gas Franchise Fee.
3.1 Franchise Fee Statement and Schedule. A franchise fee is hereby imposed on
the Company as described below, and in accordance with the following fee
schedule:
1
4852 - 6913- 2619.1
Customer Classification
Residential
Com —A
SVDF -A
SVDF -B
LG (Dual Fuel or Firm)
Com/Ind -B
Com/Ind -C
3.2 Account Fee.
Amount per Account per Month ($)
$ 4.00
$ 4.00
$ 4.00
$ 4.00
$ 4.00
$10.00
$25.00
a) This fee is an account based fee and not a meter based fee. In the event that an
entity covered by this ordinance has more than one meter, but only one
account, only one fee shall be assessed to that account. In the event any
entities covered by this ordinance have more than one account, each account
shall be subject to the appropriate fee. In the event a question arises as to the
proper fee amount for any account, the highest possible fee amount shall
apply.
c) Separately metered space rented to tenants other than the owner shall pay a
fee for each tenant meter.
3.3 Payment. Franchise fees are to be collected by the Company commencing with
the beginning of the billing month that occurs ninety days following notice to the
Company, consistent with the Minnesota Public Utility Commission's March 23,
2011 Order establishing franchise fee filing requirements in Docket No.
E,G999 /CI -09 -970, and submitted to the City in accordance with the following
schedule, provided that the notice and publication requirements in Section 3.7
below have been met:
January — March collections due by April 30.
April — June collections due by July 31.
July — September collections due by October 31.
October — December collections due by January 31.
3.4 Record Support for Payment. The Company shall make each payment when
due and, if requested by the City, shall provide a statement summarizing how the
franchise fee payment was determined, including information showing any
adjustments to the total made to account for any non - collectible accounts, refunds
or error corrections. The Company shall permit the City, and its representatives,
access to the Company records for the purpose of verifying such statements.
2
4852 - 6913- 2619.1
3.5 Payment Adjustments. Payment to the City will be adjusted where the
Company is unable to collect the franchise fee. This includes non - collectible
accounts.
3.6 Surcharge. The City recognizes that the Minnesota Public Utilities Commission
may allow the Company to add a surcharge to customer rates of city residents to
reimburse the Company for the cost of the fee.
Section 4. Dispute Resolution. If either party asserts that the other party is in default
in the performance of any obligation hereunder, the complaining party shall notify
the other party of the default and the desired remedy. The notification shall be
written. Representatives of the parties must promptly meet and attempt in good faith
to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days
of the written Notice, the parties may jointly select a mediator to facilitate further
discussion. The parties will equally share the fees and expenses of this mediator. If
a mediator is not used or if the parties are unable to resolve the dispute within 30
days after first meeting with the selected mediator, either party may commence an
action in District Court to interpret and enforce this Franchise or for such other relief
as may be permitted by law or equity.
Section 5. Effective Date of Franchise Fee. The effective date of this Ordinance
shall be after its publication and ninety (90) days or more after sending written
notice enclosing a copy of this adopted Ordinance to Company by certified mail.
Collection of the fee shall commence as provided above.
Section 6. Relation to Franchise Ordinances. This ordinance is enacted in
compliance with the Franchise Ordinance and shall be interpreted as such.
Section 7. Periodic Review. The City Council shall review this ordinance every
two years in whatever manner the City Administrator then determines to be
appropriate. Failure to review this ordinance shall not in any way invalidate or
limit it.
Section 8. Publication. That this Ordinance shall be published and take effect as
provided by law.
Adopted this day of 2017 by the City Council of the City of
Shorewood.
Scott Zerby
Mayor
3
4852 - 6913- 2619.1
Sandie Thone
City Clerk
4852 - 6913- 2619.1
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION APPROVING PUBLICATION OF
ORDINANCE NO. 548 AND ORDINANCE NO. 549 BY TITLE AND SUMMARY
WHEREAS, at a duly called Shorewood City Council meeting held on November 13, 2017, the
City Council of the City of Shorewood adopted Ordinance No. 548 entitled "AN ORDINANCE
GRANTING TO CENTERPOINT ENERGY RESOURCES CORPORATION, d/b /a
CENTERPOINT ENERGY MINNESOTA GAS ( "CENTERPOINT ENERGY "), ITS
SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT,
OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE
TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF NATURAL GAS
FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE CITY OF
SHOREWOOD, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN
TERMS AND CONDITIONS THEREOF, and Ordinance No. 549 entitled "AN ORDINANCE OF
THE CITY OF SHOREWOOD IMPLEMENTING A NATURAL GAS SERVICE
FRANCHISE FEE FOR PROVIDING NATURAL GAS SERVICE WITHIN THE CITY OF
SHOREWOOD, HENNEPIN COUNTY, MINNESOTA; and,
WHEREAS, the City staff has prepared a summary of Ordinance No. 548 as follows:
The purpose of this ordinance is to establish a franchise agreement between the City of
Shorewood and CenterPoint Energy to provide natural gas service to the city and its
residents and businesses. The Franchise outlines the rights, duties, and responsibilities of
the Company and the City.
and;
WHEREAS, the City staff prepared a summary of Ordinance No. 549 as follows:
The City intends to establish a franchise fee with CenterPoint Energy that is collected
by the company in the monthly billing to customers and remitted to the City. The City
can use the funds for any purpose the council determines, but it is the intent of the city to
use funds for street and storm water improvements.
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHOREWOOD:
The City Council finds that the above title and summary of Ordinance No. 548
and Ordinance No. 549 clearly informs the public of intent and effect of the
Ordinances.
2. The City Clerk is directed to publish Ordinance No. 548 and Ordinance No. 549
by title and summary pursuant to Minnesota Statutes § 412.191, subdivision 4.
The form of publication shall be substantially the same as the attached
summaries.
4. A full copy of the Ordinance is available at Shorewood City Hall and on the city's website.
ADOPTED by the Shorewood City Council on this 13th day of November 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
(Official Publication)
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCES (SUMMARY PUBLICATION)
ORDINANCE NO. 548
AN ORDINANCE GRANTING TO CENTERPOINT ENERGY RESOURCES CORPORATION, d/b /a
CENTERPOINT ENERGY MINNESOTA GAS ( "CENTERPOINT ENERGY "), ITS SUCCESSORS AND
ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN
FACILITIES AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND
SALE OF NATURAL GAS FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC GROUND OF THE
CITY OF SHOREWOOD, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND
CONDITIONS THEREOF.
SECTION 1. DEFINITIONS
SECTION 2. ADOPTION OF FRANCHISE
SECTION 3. LOCATION, OTHER REGULATIONS
SECTION 4. RELOCATIONS
SECTION 5. INDEMNIFICATION
SECTION 6. VACATION OF PUBLIC WAYS AND PUBLIC GROUNDS
SECTION 7. CHANGE IN FORM OF GOVERNMENT
SECTION 8. FRANCHISE FEE
SECTION 9. ABANDONED FACILITIES
SECTION 10. PROVISIONS OF ORDINANCE
SECTION 11. AMENDMENT PROCEDURE
ORDINANCE NO. 549
AN ORDINANCE OF THE CITY OF SHOREWOOD IMPLEMENTING A NATURAL GAS SERVICE
FRANCHISE FEE FOR PROVIDING NATURAL GAS SERVICE WITHIN THE CITY OF SHOREWOOD,
HENNEPIN COUNTY, MINNESOTA
SECTION 1.
PURPOSE
SECTION 2.
DEFINITIONS
SECTION 3.
NATURAL GAS FRANCHISE FEE
SECTION 4.
DISPUTE RESOLUTION
SECTION 5.
EFFECTIVE DATE OF FRANCHISE FEE
SECTION 6.
RELATION TO FRANCHISE ORDINANCE
SECTION 7.
PERIODIC REVIEW
SECTION 8.
PUBLICATION
The amendments in their entirety are available for review in the City Clerk's office.
Adopted by the Shorewood City Council on November 13, 2017.
s/s Sandie Thone, City Clerk