12-11-17 CC Reg Mtg AgendaCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 11, 2017
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
Attachments
2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of November 27, 2017 Minutes
B. Approval of the Verified Claims List Claims List
C. 2018 Non -union Wage Recommendation City Administrator Memo
D. 2018 Open Book Meeting Date Approval City Clerk Memo
Resolution
E. Accept 2018 Arctic Fever Donations City Clerk Memo
Resolution
F. Authorize Expenditure: Dehumidification System S.E. Area Well. PW Director Memo
G. Approval of Updates to 2018 Standard Specifications and Detail Plates City Engineer Memo
Resolution
H. City Council Truth -In- Taxation Minutes of December 4, 2017 Minutes
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Employee Recognition: Years of Service Awards
B. Deborah Zorn — City Representative on the Lake Minnetonka Conservation District
CITY COUNCIL REGULAR MEETING AGENDA — December 11, 2017
Page 2
C. Year -end report from Metropolitan Mosquito Control District Letter from MMCD
D. 2017 Year -end Deer Management Program Report City Administrator Memo
6. PARKS
7. PLANNING
8. ENGINEERING /PUBLIC WORKS
A. Accept Professional Services Agreement AE2S: Boulder Bridge Well Controls PW Director Memo
Resolution
B. Accept Bids and Award Contract for 2017 I & I Project City Engineer Memo
Resolution
9. GENERAL /NEW BUSINESS
A. Bunker Indoor Golf New Wine /Strong Beer Liquor License City Clerk Memo
Resolution
B. Adopting 2018 Budget/Levy Finance Director Memo
Resolution
C. Adopting 2018 CIP, Enterprise Funds and SSC Budgets Finance Director Memo
Resolution
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Setting Council -Staff Retreat Date City Administrator
B. Mayor and City Council
11. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, NOVEMBER 27, 2017
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
2A
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present: Mayor Zerby; Councilmembers Johnson, Labadie, Siaket,
Keane; City Administrator Lerud; Planning Director Darling;
Brown; and, City Engineer Fauske
Absent: None.
B. Review Agenda
Sundberg; Attorney
for of Public Works
Labadie moved, Johnson seconded, approving the agenda as presented. Motion passed 510.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent
Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda
and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of November 13, 2017
the Verified Claims Li
Approve Memorandum of`'Understanding between the City of Shorewood and
AFSCME regarding the 2018 contract reopener.
D. Approving Revised ORDINANCE NO. 549, "An Ordinance of the City of
Shorewood Implementing a Natural Gas Service Franchise Fee for Providing
Natural .Gas Service within the City of Shorewood, Hennepin County, Minnesota"
and Adopting RESOLUTION NO. 17 -100, "A Resolution Approving the Publication
of Ordinance 549 by Title and Summary."
E. Adopting RESOLUTION NO. 17 -101, "A Resolution Approving Assessment for
21986 Bracketts Road, Shorewood."
F. Adopting RESOLUTION NO. 17 -102, "A Resolution Accepting Donations to the
City of Shorewood 2018 Arctic Fever Event."
G. Approve Regular Full Time Appointment of Light Equipment Operator
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 2 of 10
H. Approve Regular Full Time Appointment of City Clerk and Planning Director
Councilmember Labadie noted that the American Legion Post 9259 made a $200 donation, Mediacom a
$100 donation, RedFin a $75 donation, and Clarence Clofer Auxiliary Unit 259 a $150 donation to the
2018 Arctic Fever event. The City greatly appreciates the donations.
Motion passed 510.
3. MATTERS FROM THE FLOOR
There were no matters from the floor presented this evening.
4. PUBLIC HEARING
A. Vacate a Portion of Drainage and Utility EaGsom
Applicant: Jack and Gretchen Norqu�al
Location: 27964 & 27968 Smithtown Road
Mayor Zerby opened the Public Hearing at 7:03 P.M.
Director Darling explained that Schroeder Management, on behalf, of Jack and Gretchen Norqual, has
requested the vacation of standard drainage and utility easements for the property located at 27964
Smithtown Road. The property is located near the intersection of Smithtown Road and Virginia Cove.
This request is related to Item 7.0 on the agenda which includes a, request to adjust the lot line between
the 27964 and 27968 Smithtown Road properties which are both owned by the Norquals. The lot line
adjustment would provide the land, locked parcel (the 27968 property) with enough land to have a
separate driveway access to Smithtown Road. A small portion of the 27968 property would be transferred
to the 27964 property. ,
If the lot line is adjusted the existing 'easements would remain in their current location unless they are
vacated by Counc& If the easements are not vacated each of the two properties would end up with
easements that have no purpose. If Council approves the vacation of the existing easements the easements
would be rededicated when Item 7.0 is abnroved.
Darling noted that staff recommends approval of the vacation of easements.
Michael Schroeder, with Schroeder Management, noted he was hired by the Norquals to help them
through this process. He stated the existing easements would be vacated off of one plat and then
reinstalled on the new plat to follow the new property line.
Councilmember Sundberg asked if any of the Norquals' neighbors have a concern with what has been
proposed. Mr. Schroeder stated a letter was sent to the neighbors and no objections were received.
Seeing no one present to comment on the case, Mayor Zerby opened and closed the Public Testimony of
the Public Hearing at 7:08 P.M.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 3 of 10
Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 17 -103, "A Resolution Vacating
Drainage and Utility easements for 27964 Smithtown Road." Motion passed 510.
Mayor Zerby closed the Public Hearing at 7:09 P.M.
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
A. Report by Commissioner Davis on the November '7 ?, 2017, Planning Commission
Meeting
Planning Commissioner Davis reported on matters considered- and actions taken during the
November 7, 2017, Planning Commission meeting (as detailed in'`the minutes of that meeting).
B. Planned Unit Development Amendment Regarding Signage
Applicant: Shorewood Landing Senior Living
Location: 6000 Chaska Road
Director Darling explained that KTJ 285, LLC has requested an amendment to the Shorewood Landing
Senior Living Planned Unit Development (PUD),in order to add two additional wall signs. One would be
located near the northeast corner of the building. The other would be located over the main entrance into
the building.
Two other signs had previously, been approved as part of the permit. One sign is installed on the west side
of the building. The other is a free - standing sign and it is installed on the berm adjacent to Chaska Road.
Staff and the Planning Commission concluded that the sign proposed for the northeast corner of the
building would provide some wayfinding assistance and that the sign proposed for over the main entrance
would not be as effective. The Commission ultimately recommended approval for one additional sign for
the corner of the building subject to the conditions listed in draft resolution. The conditions include
obtaining permits for the signage and prohibiting illumination of the wall sign.
Darling noted the Planning Commission did receive one letter which expressed opposition to the request.
Two residents lung along Chaska Road spoke during the public hearing for this request and expressed
their concerns about traffic volumes and speeds on Chaska Road.
Councilmember Sundberg asked if the primary concern about the sign proposed over the entry was that it
would just grant extra branding. Director Darling confirmed that. Sundberg then asked what the concern
is about extra branding. 'Darling explained that originally the applicant had stated the additional signs
were proposed for wayfinding. The sign above the entrance would not be visible until someone was in
front of it. Councilmember Johnson explained the Planning Commission thought that the existing sign on
top of the berm which is visible from Highway 7 provides sufficient branding and wayfinding and that the
one proposed for over the entry would not provide wayfinding. Sundberg went on to ask if the signage
proposed for over the entry would be obtrusive to residents in the area. Darling responded no.
Director Darling stated she does not recommend illuminating the wall signs.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 4 of 10
Councilmember Johnson stated the Planning Commission had discussed that people that would see sign
proposed for over the main entry would be residents. That sign would not be able to be seen until after
turning on to the site.
Councilmember Siakel inquired why the applicant wanted a total of four signs.
Shannon Rusk, with Oppidan Investment Company, explained the rationale for the additional sign for on
the corner of the building was for wayfinding. During the construction process there was a lot of traffic to
and from the site and many drivers would turn their vehicles around on residents' driveways. The
rationale for the second additional sign was for branding and for aesthetics.
Mayor Zerby asked if there are any entrance /exit signs at the driveway on the site. Ms. Rusk stated there
currently are none. She explained the driveway is wide enough to support ingress and egress traffic. Zerby
then asked if there is, for example, a sign directing drivers to the receiving areas Ms. Rusk responded no
and noted there is an underground parking garage.
Zerby noted that he agreed with the Planning Commission's x
additional sign. He stated he does not think the lack of signage over
Councilmember Sundberg stated that she thought the signage'
aesthetically pleasing. She personally did not have issue with allowi
Councilmember Siakel expressed her
one additional sign.
dation to approve just one
entry would be problematic.
)posed over the entry would be
both additional signs.
recommendation for just
Councilmember Johnson stated there is another way to have a sign near the entry (e.g.; there could be
etching on the door. He expressed,his support for the Planning Commission's recommendation.
Councilmember Labad e'expressed her support for the Planning Commission's recommendation as well.
Johnson moved, Labadie seconded, Adoptng,RESOLUTION NO. 17 -104. `A Resolution Granting
an Amendment to, the Shorewood Senior Living Planned Unit Development Located at 6000
Chaska Road" as outlined by the Planning Commission. Motion passed 510.
C. Preliminary and Final Plat and Lot Width Variance - Norqual Addition
Applicant: Michael Schroeder (representing Jack and Gretchen Norqual)
Location: 2 964 and 27968 Smithtown Road
Director Darling explained Schroeder Management, on behalf of Jack and Gretchen Norqual, has
requested approval of the preliminary and final plat and a lot width variance for the Norqual Addition on
the Norquals' properties located at 27964 and 27968 Smithtown Road. The subdivision is related to the
vacation request for Item 4.A on the agenda. The applicant has proposed a lot line adjustment to allow
both properties to have a separate access to Smithtown Road. After the proposed transfer of land the
width of the 27968 property would be 50 feet at the front setback which is short of the 120 -foot
requirement thereby necessitating a lot width variance. If approved the new driveway and water service
would be provided to the 27968 property.
Darling noted staff and the Planning Commission recommend approval of the request. She also noted no
members of the public requested to speak during the public hearing for this item.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 5 of 10
In response to a question from Mayor Zerby, Director Darling explained no changes are proposed to the
existing driveway on the 27964 property.
Sundberg moved, Labadie seconded, Adopting RESOLUTION NO. 17 -105. `A Resolution
Approving Preliminary and Final Plat and Variance for Norqual Addition Located at 27968 and
27964 Smithtown Road." Motion passed 510.
D. Side Yard Setback Variance
Applicant: William and Melanie Keegan
Location: 25830 Birch Bluff Road
Director Darling explained that William and Melanie Keegan, 25830 Birch Bluff Road, have requested a
side yard variance to place an air conditioner within the 10 -foot side yard setback The Zoning Code
specifically states that air conditioning equipment may not be located less than 10 feet from the side
property line. The proposed location for the conditioner is directly opposite of the Keegans' neighbors'
two air conditioners and generator. The applicants have chosen a quieter air conditioner in order to avoid
raising concerns with their neighbors. The applicants believe that by clustering all of the equipment in one
area it would reduce noise along the rest of the property line.
She noted staff determined that the applicants had met the findings for the variance and recommends
approval and that the Planning Commission unanimously recommended approval. She then noted the
Commission had received two letters of support for the application;, one from the owner of the adjacent
property and the other from the owner of a property several properties away.
Darling showed photographs of the area where the neighbors' mechanical equipment is located and the
proposed location for the applicants' air conditioner.
William Keegan, 25830 Birch Bluff, 'Road, expressed his appreciation for Council considering their
application. He stated their neighbors' immediately next door support the location that has been
proposed; the neighbors did not want it to be located on the lake side. He clarified that the other property
owners that wrote a letter of support live three properties down from theirs. He had not solicited a letter
from then. He stated he and his wife believe the location they proposed is the best. He noted their old
home used to be located four feet from the side property line and the new one is located 10 feet from the
side property line. Their lot is only 60 feet wide.
Councilmen7ber Johnson commented that it was unfortunate that this was not included with the
applicants' 2016 application for variances for the redevelopment of their nonconforming lot.
Labadie moved, Johnson seconded, Adopting RESOLUTION NO. 17 -106. `A Resolution Granting
a Setback Variance for William and Melanie Keegan for Property Located at 25830 Birch Bluff
Road." Motion passed 5/4.
E. Front Yard Setback Variance
Applicant: Channing and Jessica Scott
Location: 5915 Galpin Lake Road
Director Darling explained that Channing and Jessica Scott, 5915 Galpin Lake Road, have requested a
front yard setback variance so they can build a second story addition on their home and attached garage.
The property is located along Galpin Lake and Galpin Lake Road. The existing garage was constructed
with a front setback of 25.1 feet rather than the required 35 feet. The Zoning Ordinance does require that
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 6 of 10
a nonconforming single - family house can only be expanded if the expansion does not increase the
nonconformity. Adding a second story to a nonconforming structure would expand the nonconformity.
Therefore, a variance is required for the expansion. The proposed new living area over the garage would
be for a parents' suite for their aging parents. The addition was designed to improve the appearance of
house from the street.
Staff determined the applicant met some of the variance standards better than others. The increase in
height would not cast a shadow over another property. There are a wide variety of setbacks of the houses
along the street. What has been proposed would not negatively impact the neighborhood. But, it would
increase the nonconformity.
Darling noted the Planning Commission voted to recommend approval of the request. One of the four
Commissioners in attendance opposed it.
Councilmember Sundberg stated she thought what has been proposed would be a,very nice enhancement.
Councilmember Johnson provided some context for the no vote by one Planning Commissioner. He stated
there was concern that approving this application could potentially establish precedent for increasing
nonconformity. He noted Director Darling had explained that- from her, vantage point each variance is
unique on its own and people should not take what has been approved for one variance application and
automatically apply it to another variance application.
Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 17 -107A Resolution Granting a
Setback Variance to Channing and Jessica Scott on Property Located at 5915 Galpin Lake Road."
Motion passed 510.
8. ENGINEERING /PUBLIC WORKS
A. Agreenient to Purchase Jet Vac Sewer Truck
Director Brown explained Shorewood currently owns a vacuum trailer and a jetter trailer. Those units are
used to clear obstructions in the sanitary sewer system. During his 25 -year tenure with Shorewood the
Cities of Excelsior and Tonka Bay have jointly owned and operated a jet/vac sewer truck. Excelsior and
Tonka Bay are going to replace their trdek. Shorewood staff had asked the other two cities if Shorewood
could,participate in that joint purchase of new truck. The Public Works Director /Superintendents drafted
a Joint Purchase, Agreement (the Agreement). The Cities' Attorneys have reviewed and revised it.
The Agreement stipulates that each city will pay one -third of the total purchase cost. It also stipulates that
Tonka Bay will perform the administrative tasks. Tonka Bay will be compensated for its staff's time to do
that; it will invoice the other two cities semiannually. The cost for those services should be minor.
Excelsior will store the new jet/vac truck. Each city will have access to the stored unit around the clock.
Shorewood and Tonka Bay will each pay Excelsior $100 a month for storage costs. That will also help
pay for the cost of the modifications (e.g.; a larger door) Excelsior will have to make to its storage unit to
accommodate the new truck. There are provisions in the Agreement regarding disposal of the equipment
once it reaches its maturity date.
The total purchase cost of the equipment is $353,998. Each of the three cities will pay one -third (or
approximately $117,996) of that cost. Shorewood would get a $25,000 credit for the trade in of its two
pieces of existing equipment.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 7 of 10
Brown noted that staff recommends approval of the Agreement.
Mayor Zerby stated keeping the sanitary sewer system properly maintained and functioning is extremely
important. He asked if the new truck would be fully utilized by the three cities or would there be an
opportunity to bring a fourth city into the joint purchase and use of the truck. Director Brown stated the
three cities would max out the use of the truck.
Zerby asked if there would be a scheduling calendar for planned use of the truck. Brown responded yes.
Brown explained it is likely Shorewood will use the truck more because it has more sewer pipe than the
other two cities. Shorewood tries to maintain one -fifth of its system annuallyas,required by its insurance
carrier. Each city understands that if there is an emergency in one city that city can use the equipment to
address the problem and then return it to which ever city had been using ii,
Councilmember Johnson asked how prioritization of use would work if there was, for example, a storm
that causes problems in the three cities. Director Brown stated it is going to be up to the Public Works
Director /Superintendents to work that out; they have worked together cooperativelyin the past.
Councilmember Siakel asked how many people are licensed to operate that type of truck. Director Brown
stated all of Shorewood's light equipment operators are licensed to drive that truck.
Mayor Zerby asked if the jet/vac equipment replacement is planned for in the Capital Improvement
Program (CIP). Director Brown stated it is slated for replacement in the 2018 CIP. Brown noted it will
take about three months to build out the new truck,once it has been ordered and clarified that the funding
would come out of Sanitary Sewer Fund.
Councilmember Sundberg asked what the condition is of Shorewood's existing two trucks and what their
trade -in value is.
Director Brown explained, the proble' of Shorewood's equipment not being strong enough to clear an
obstruction is becoming more common. The proposed jet/vac truck will have more power than
Shorewood's trailered units. horewood's getter unit (it clears the pipe) was purchased as a used demo
unit 15 to 20 years ago and its service life has about reached the end. The vacuum unit is fairly new but it
does not have the power that is needed: He reiterated Shorewood will receive a combined $25,000 trade -
in credit'for its two units. He thought that credit is fair.
Councilmember Sundberg asked if weather events create emergency needs for j et/vac equipment.
Director Brown clarified the main use of (about 80 percent) the jet/vac equipment is for preventative
maintenance. It will also be used to help clean out debris in sump catch basins. He stated the most recent
emergency Shorewood had with its sanitary sewer system was an obstruction caused by a mop head. He
then stated if there is a failure of a Metropolitan Council Environmental Services (MCES) lift station that
could affect a wide area and that is up to MCES to fix.
Mayor Zerby stated he recently heard that pouring cooking grease down a drain can clog the sewer pipes.
He suggested putting something on the city's website or publishing it in the newsletter encouraging
residents not to do that or other things that could clog the pipes.
Director Brown stated the biggest sanitary sewer system obstruction issue nationwide is caused by things
like flushable wipes. He explained that on some products the packaging states those products are
flushable when in reality they can jam up a wastewater pump quickly. The City Engineers Association
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 8 of 10
and the Public Works Association have attempted to get legislation changed to address that issue. He
agreed that an education piece on the website would be helpful.
Councilmember Johnson noted he supports Shorewood making an effort to try and educate people about
what should not be flushed into or drained into the sanitary sewer system and why.
Johnson asked what type of signage would be placed on the new jointly owned jet/vac truck and should
that be specified in the Agreement. Director Brown stated that in the past Excelsior and Tonka Bay
routinely had both their names on the truck. He assumed all three cities will have their name on the new
truck.
Director Brown acknowledged that this opportunity is an example
together cooperatively to the benefit of all three.
Councilmember Siakel stated she fully supports moving
with how it is working out.
Director Brown noted the Excelsior City Council
the three cities can work
this
Agreement on N
sed her pleasure
Siakel moved, Johnson seconded, approving the Joint Purchase Agreement between the City of
Tonka Bay, the City of Excelsior and the City of Shorewoodfor, the cooperative purchase and use
of public works equipment. Motion passed 510.
9.
10.
GENERAL /NEW BUSINESS
STAFF AND COUN
A. A
1.
Mayor Zerby note,
budgeted
Budget a_
Other
�IL REPORTS
r and,.Staff
hly Budget Report
eting °packet c
of the October 2017 Monthly Budget Report.
Lerud stated he thought the Interim Finance Director's memorandum included in the
t was self - explanatory. He noted that year -to -date licenses and permits exceeded the
ant by about 10 percent and General Fund expenditures are up about 2.6 percent. The
to be on track.
Director Brown stated the two speed awareness display signs along Country Club Road are both
functioning correctly. He then stated the South Lake Minnetonka Police Department (SLMPD) Chief of
Police has conducted one speed survey along Mill Street and second will be conducted on November 28
at the other end of the corridor.
Mayor Zerby stated it is his understanding that that the flashing stops signs will be put up that week at the
Country Club Road and Lake Linden Drive intersections with Yellowstone Trail. Engineer Fauske
confirmed that.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 9 of 10
Director Brown stated that the contractor has stabilized the site for Badger Park in preparation for snow.
He explained the ball field lights will continue to stay on later than normal until the new parking lot lights
are installed.
Mayor Zerby asked when the warming house in Badger Park will be demolished. Director Brown stated
per the contractor it will not be demolished until spring 2018. Zerby stated it needs to be secured noting
that a number of windows are broken. Brown stated Public Works intends to board the windows up.
Administrator Lerud stated reroofing of the Southshore Center had been started the previous week; the
contractor hopes to finish it by the end of the current week. He then stated he had received estimates back
from contractors for the cosmetic changes that need to be made to the Center. His goal is to bring that
information to Council along with a budget and work plan in December, .
B. Mayor and City Council
Councilmember Labadie asked Administrator Lerud if he had received any feedback from Minnesota
Representative City Pugh about concerns brought up to her by Council. Lerud noted he, had not.
Labadie explained that during a September 25, 2017, work session Council met with Representative Pugh
who is a representative for Shorewood at the State Legislature. During that work session Council raised
several issues including but not limited to:, l) aquatic invasive species (AIS) — specifically Eurasian
watermilfoil, curl leaf pondweed and zebra mussels; 2) the lack of stoplights from the intersection of
Smithtown Road /Rolling Acres and Highway 7 to the intersection of Highway °7 and Highway 41; and, 3)
pan handling and begging done by people who, stand in the County /State Highway right -of -way (ROW)
near the intersection of Highway 7 and Highway 41. The City has been told that it cannot do anything
about the pan handlers because they stand in the State median/ROW. During the work session
Representative Pugh told Council that this was a wonderful time of the year to address those issues
because the Legislature was not in session and that she would be happy to look into those issues.
During Council's October 9, 2017, regular meeting Administrator Lerud was asked if the City had heard
back from Representative Pugh and Council learned the City had not. On October 11 Lerud, on behalf of
the City of Shorewood, sent a'follow up letter to Representative Pugh. During Council's October 25
regular meeting Lerud,was,asked if�RepresentativePugh had responded to his letter and Council learned
she had not.
Labadie noted the City needs to rely on Representative Pugh to bring the City's concerns forward to the
State Legislature. Therefore, she Mends to continue to pursue Representative Pugh until she addresses the
issues that were presented by Shorewood's elected officials; valid issues raised by Shorewood residents.
She stated she considered Representative Pugh's lack of follow through to be in complete disregard of the
residents. She then stated she thought the lack of stoplights on that section of Highway 7 as well as the
vagrancy and begging being done in the median can impact safety. And, AIS is on everyone's mind. She
intends on continuing to update the residents on the response or lack thereof from Representative Pugh.
Councilmember Sundberg suggested Council invite Representative Pugh to come back before Council to
address those same issues. She also suggested those same issues be conveyed to Shorewood's
representative to the Minnesota Senate.
Councilmember Labadie thanked Administrator Lerud for continuing to voice Council's concerns to
Representative Pugh.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
November 27, 2017
Page 10 of 10
Councilmember Sundberg noted she had attended the most recent meeting on Hennepin County
Comprehensive Plan. She stated some progress has been made on that Plan but not enough to report back
to Council on it. She has been trying to bring some focus to the smaller outer ring cities' issues. In the
past the focus has been mainly on inner cities' issues. She then stated she thought the League of
Minnesota Cities (LMC) annual meeting was scheduled for November 29, 2017, and noted that she
planned on attending it.
Mayor Zerby noted that on November 14, 2017 he attended a
meeting hosted as a mayors' meeting. LMA Executive Director
PLM Lake and Land Management Corp., both presented about
discussion about how effective the treatment of AIS has been i n
funded. Treatments have proven to be effective but they must be
There was a short discussion about how to eliminate Eurasian w
that would require substantial funding. He commented that only c
attended the meeting; other cities had sent staff to the meeting.
11. ADJOURN
Sundberg moved, Labadie seconded, Adjourning the
27, 2017, at 8:06 P.M. Motion passed 510.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
ATTEST:
Sandie Thone, City Cler
Lake Minnetonka Association (LMA)
Eric Evenson and Patrick Selter, with
AIS control. He explained there was
direct; correlation to how it has been
kept up with some degree of frequency.
atermilfoil from Lake Minnetonka but
other
Zerby, Mayor
area mayor
of November
® #2B
MEETING TYPE
City of Shorewood nib Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: December 11, 2017
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64139— 64171 & ACH 214,791.40
Total Claims $214,791.40
We have also included a payroll summary for the payroll period ending November 26, 2017.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
52,473.09
CASH AND INVESTMENTS
101 -11- 4103 -0000
1,716.64
0.00
PART -TIME
101 -11- 4122 -0000
131.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4101 -0000
10,364.74
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
295.21
0.00
PART -TIME
101 -13- 4121 -0000
799.49
0.00
PERA CONTRIB - CITY SHARE
101 -13 -4122 -0000
810.39
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,601.63
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
81.56
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
1,824.50
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
136.85
0.00
PERA CONTRIB - CITY SHARE
101 -15 -4122 -0000
137.05
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
156.00
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
6.43
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,535.92
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
415.19
0.00
PERA CONTRIB - CITY SHARE
101 -18 -4122 -0000
416.41
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
462.12
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
23.32
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,124.41
0.00
FULL-TIME REGULAR
101 -24- 4121 -0000
309.34
0.00
PERA CONTRIB - CITY SHARE
101 -24 -4122 -0000
261.03
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
515.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
24.18
0.00
WORKERS COMPENSATION
101 -32 -4101 -0000
10,233.18
0.00
FULL -TIME REGULAR
101 -32 -4102 -0000
46.67
0.00
OVERTIME
101 -32 -4121 -0000
770.99
0.00
PERA CONTRIB - CITY SHARE
101 -32 -4122 -0000
755.76
0.00
FICA CONTRIB - CITY SHARE
101 -32 -4131 -0000
1,899.66
0.00
EMPLOYEE INSURANCE - CITY
101 -32 -4151 -0000
413.45
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
39.32
0.00
FULL -TIME REGULAR
101 -33- 4121 -0000
2.96
0.00
PERA CONTRIB - CITY SHARE
101 -33 -4122 -0000
2.59
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
0.48
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (11/27/2017 - 12:31 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -52 -4101 -0000
4,810.00
0.00
FULL -TIME REGULAR
101 -52 -4121 -0000
360.75
0.00
PERA CONTRIB - CITY SHARE
101 -52 -4122 -0000
376.71
0.00
FICA CONTRIB - CITY SHARE
101 -52 -4131 -0000
1,086.61
0.00
EMPLOYEE INSURANCE - CITY
101 -52 -4151 -0000
250.48
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,064.30
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
79.84
0.00
PERA CONTRIB - CITY SHARE
101 -53 -4122 -0000
79.76
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.28
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
28.58
0.00
WORKERS COMPENSATION
FUND Total:
52,473.09
52,473.09
FUND 201
Southshore Center
201 -00- 1010 -0000
0.00
1,620.94
CASH AND INVESTMENTS
201 -00- 4101 -0000
847.97
0.00
FULL -TIME REGULAR
201 -00 -4102 -0000
218.40
0.00
OVERTIME
201 -00- 4103 -0000
372.50
0.00
PART -TIME
201 -00- 4121 -0000
63.59
0.00
PERA CONTRIB - CITY SHARE
201 -00 -4122 -0000
88.60
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
29.88
0.00
WORKERS COMPENSATION
FUND Total:
1,620.94
1,620.94
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
4,759.39
CASH AND INVESTMENTS
601 -00- 4101 -0000
3,579.80
0.00
FULL -TIME REGULAR
601 -00- 4121 -0000
268.46
0.00
PERA CONTRIB - CITY SHARE
601 -00 -4122 -0000
256.11
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
588.79
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
66.23
0.00
WORKERS COMPENSATION
FUND Total:
4,759.39
4,759.39
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
6,448.22
CASH AND INVESTMENTS
611 -00- 4101 -0000
4,967.86
0.00
FULL -TIME REGULAR
611 -00 -4102 -0000
90.87
0.00
OVERTIME
611 -00- 4121 -0000
379.41
0.00
PERA CONTRIB - CITY SHARE
611 -00 -4122 -0000
335.08
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
588.79
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
86.21
0.00
WORKERS COMPENSATION
FUND Total:
6,448.22
6,448.22
PR - G/L Distribution Report (11/27/2017 - 12:31 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
470.83
CASH AND INVESTMENTS
621 -00- 4101 -0000
346.35
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
25.97
0.00
PERA CONTRIB - CITY SHARE
621 -00 -4122 -0000
25.11
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
71.73
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
1.67
0.00
WORKERS COMPENSATION
FUND Total:
470.83
470.83
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
717.96
CASH AND INVESTMENTS
631 -00- 4101 -0000
579.89
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
43.50
0.00
PERA CONTRIB - CITY SHARE
631 -00 -4122 -0000
42.85
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
48.02
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
3.70
0.00
WORKERS COMPENSATION
FUND Total:
717.96
717.96
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
66,490.43
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
33,609.22
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
6,575.64
HEALTH INSURANCE PAYABLE
700 -00 -2172 -0000
0.00
4,641.07
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
1,992.53
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
7,437.52
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
6,825.17
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
1,699.52
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,016.17
WORKERS COMPENSATION
700 -00- 2181 -0000
0.00
1,098.62
DISABILITY INSURANCE
700 -00- 2183 -0000
0.00
735.77
HEALTH SAVINGS ACCOUNT
700 -00- 2184 -0000
0.00
502.20
DENTAL DELTA
700 -00- 2185 -0000
0.00
357.00
DENTAL - UNION
FUND Total:
66,490.43
66,490.43
Report Total: 132,980.86 132,980.86
PR - G/L Distribution Report (11/27/2017 - 12:31 PM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 11/27/2017- 1:51PM
Batch: 00004.11.2017 - PR -11 -27 -2017
Invoice No Description
Amount Payment Date Acct Number
Vendor: 4
AFSCME CO 5 MEMBER HEALTH FUND
Check Sequence: 1
November -2017
PR Batch 00002.11.2017 Dental - Union
357.00
11/27/2017
700 -00- 2185 -0000
Check Total:
357.00
Vendor: 111
AMERICAN ENGINEERING TESTING, INC.
Check Sequence: 2
99242
MCC- 1st Addition
2,276.40
11/27/2017
450 -00- 4302 -0016
99243
Badger Park Phase 2
2,580.50
11/27/2017
402 -00- 4680 -0000
Check Total:
4,856.90
Vendor: 3
DELTA DENTAL OF MINNESOTA
Check Sequence: 3
Nov - 2017 -COBRA
November - COBRA - Jean Panchysynh
44.55
11/27/2017
700 -00- 2184 -0000
November -2017
PR Batch 00002.11.2017 Dental - Non Union
502.20
11/27/2017
700 -00- 2184 -0000
Check Total:
546.75
Vendor: 167
ECM PUBLISHERS INC
Check Sequence: 4
548691
Ord. No. 549
46.26
11/27/2017
101 -13- 4351 -0000
548692
Ord. No. 548
65.54
11/27/2017
101 -13- 4351 -0000
550836
Ord. No. 549
70.50
11/27/2017
101 -13- 4351 -0000
550837
Ord. No. 548
99.88
11/27/2017
101 -13- 4351 -0000
Check Total:
282.18
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 5
PR -11 -27 -2017
PR Batch 00002.11.2017 Federal Income Tax
4,641.07
11/27/2017
700 -00- 2172 -0000
PR -11 -27 -2017
PR Batch 00002.11.2017 FICA Employee Portio
3,013.91
11/27/2017
700 -00- 2174 -0000
PR -11 -27 -2017
PR Batch 00002.11.2017 FICA Employer Portioi
3,013.91
11/27/2017
700 -00- 2174 -0000
PR -11 -27 -2017
PR Batch 00002.11.2017 Medicare Employee Pc
704.85
11/27/2017
700 -00- 2174 -0000
PR -11 -27 -2017
PR Batch 00002.11.2017 Medicare Employer Po
704.85
11/27/2017
700 -00- 2174 -0000
Check Total: 12,078.59
Reference
ACH Enabled: True
PR Batch 00002.11.2017 Dental - Union
ACH Enabled: False
ACH Enabled: True
PR Batch 00002.11.2017 Dental - Non Uni
PR Batch 00002.11.2017 Dental - Non Uni
ACH Enabled: True
ACH Enabled: True
PR Batch 00002.11.2017 Federal Income 'I
PR Batch 00002.11.2017 FICA Employee
PR Batch 00002.11.2017 FICA Employer I
PR Batch 00002.11.2017 Medicare Emplo,
PR Batch 00002.11.2017 Medicare Emplo,
AP- Computer Check Proof List by Vendor (11/27/2017 - 1:51 PM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 6
HEALTH PARTNERS -GROUP
Check Sequence: 6
ACH Enabled: False
Nov - 2017 -COBRA
Nov -COBRA - Jean Panchysynh
569.54
11/13/2017
700 -00- 2171 -0000
PR Batch 00001.11.2017 Health Insurance
Nov - 2017 -COBRA
Nov -COBRA - Bruce DeJong
1,595.75
11/13/2017
700 -00- 2171 -0000
PR Batch 00001.11.2017 Health Insurance
November -2017
PR Batch 00002.11.2017 Health Ins - CoPay
2,201.64
11/27/2017
700 -00- 2171 -0000
PR Batch 00002.11.2017 Health Ins - Cop,
November -2017
PR Batch 00002.11.2017 Health Insurance -HSA
4,374.00
11/27/2017
700 -00- 2171 -0000
PR Batch 00002.11.2017 Health Insurance
November -2017
PR Batch 00001.11.2017 Health Ins - CoPay
2,201.64
11/13/2017
700 -00- 2171 -0000
PR Batch 00001.11.2017 Health Ins - Cop,
November -2017
PR Batch 00001.11.2017 Health Insurance -HSA
4,374.00
11/13/2017
700 -00- 2171 -0000
PR Batch 00001.11.2017 Health Insurance
Check Total:
15,316.57
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 7
ACH Enabled: False
PR -11 -27 -2017
PR Batch 00002.11.2017 Deferred Comp Flat Ar
1,550.00
11/27/2017
700 -00- 2176 -0000
PR Batch 00002.11.2017 Deferred Comp F
PR -11 -27 -2017
PR Batch 00002.11.2017 Deferred Comp Percen
149.52
11/27/2017
700 -00- 2176 -0000
PR Batch 00002.11.2017 Deferred Comp F
Check Total:
1,699.52
Vendor: 686
KANSAS CITY LIFE INSURANCE COMPAN'
Check Sequence: 8
ACH Enabled: True
November -2017
PR Batch 00002.11.2017 Long Term Disability
507.32
11/27/2017
700 -00- 2181 -0000
PR Batch 00002.11.2017 Long Term Disat
November -2017
PR Batch 00002.11.2017 Short Term Disability
591.30
11/27/2017
700 -00- 2181 -0000
PR Batch 00002.11.2017 Short Term Disat
November -2017
PR Batch 00002.11.2017 Long Term Disability
84.34
11/27/2017
700 -00- 2181 -0000
PR Batch 00002.11.2017 Long Term Disat
Check Total:
1,182.96
Vendor: 482
KUTAK ROCK LLP
Check Sequence: 9
ACH Enabled: True
2360165
General Corporate
1,850.00
11/27/2017
101 -16- 4304 -0000
2360166
Public Improvement Project
869.50
11/27/2017
404 -00- 4620 -0014
2360173
Administrative Code
1,202.50
11/27/2017
101 -16- 4304 -0000
2360284
Minnetonka Country Club
55.50
11/27/2017
450 -00- 4302 -0016
2360913
Utility Franchise Ord- CtrPoint
1,350.50
11/27/2017
101 -16- 4304 -0000
2361274
Franchise Utility Fees -Gas
425.50
11/27/2017
101 -16- 4304 -0000
2362222
Cathcart Park
851.00
11/27/2017
402 -00- 4304 -0000
Check Total:
6,604.50
Vendor: 286
MIDWEST MAILING SYSTEMS INC
Check Sequence: 10
ACH Enabled: True
76845
Newsletter Svc - December
424.28
11/27/2017
101 -13- 4400 -0000
76845
Newsletter Postages- December
454.33
11/27/2017
101 -13- 4208 -0000
Check Total:
878.61
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 11
ACH Enabled: True
PR -11 -27 -2017
PR Batch 00002.11.2017 State Income Tax
1,992.53
11/27/2017
700 -00- 2173 -0000
PR Batch 00002.11.2017 State Income Tax
AP- Computer Check Proof List by Vendor (11/27/2017 - 1:51 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (11/27/2017 - 1:51 PM)
ACH Enabled: True
PR Batch 00002.11.2017 HSA - OPTUM B.
ACH Enabled: True
PR Batch 00002.11.2017 MN -PERA Dedu
PR Batch 00002.11.2017 MN PERA Benel
ACH Enabled: False
ACH Enabled: False
Page 3
Check Total:
1,992.53
Vendor: 665
OPTUM BANK
Check Sequence: 12
PR -11 -27 -2017
PR Batch 00002.11.2017 HSA - OPTUM BANK
735.77
11/27/2017
700 -00- 2183 -0000
Check Total:
735.77
Vendor: 9
PERA
Check Sequence: 13
PR -11 -27 -2017
PR Batch 00002.11.2017 MN -PERA Deduction
3,168.83
11/27/2017
700 -00- 2175 -0000
PR -11 -27 -2017
PR Batch 00002.11.2017 MN PERA Benefit Em
3,656.34
11/27/2017
700 -00- 2175 -0000
Check Total:
6,825.17
Vendor: 840
RANDY'S ENVIRONMENTAL SERVICES
Check Sequence: 14
5675StarCir
5675 Star Circle
59.00
11/27/2017
621 -00- 4400 -0026
Check Total:
59.00
Vendor: 384
TOTAL PRINTING SERVICES
Check Sequence: 15
11752
Arctic Fever Inserts
438.50
11/27/2017
101 -53- 4441 -0000
11752
Dog License Inserts
150.00
11/27/2017
101 -13- 4351 -0000
11752
Newsletter - December
794.50
11/27/2017
101 -13- 4351 -0000
Check Total:
1,383.00
Total for Check Run:
54,799.05
Total of Number of Checks:
15
AP- Computer Check Proof List by Vendor (11/27/2017 - 1:51 PM)
ACH Enabled: True
PR Batch 00002.11.2017 HSA - OPTUM B.
ACH Enabled: True
PR Batch 00002.11.2017 MN -PERA Dedu
PR Batch 00002.11.2017 MN PERA Benel
ACH Enabled: False
ACH Enabled: False
Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 12/06/2017 - 3:35PM
Batch: 0000 1. 12.2017 - CC -12 -11 -2017
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 105
ADVANCED IMAGING SOLUTIONS
Check Sequence: 1
ACH Enabled: True
INV151749
Black Toner
67.70
12/11/2017
101 -13- 4200 -0000
Check Total:
67.70
Vendor: 455
BERGAN -KDV
Check Sequence: 2
ACH Enabled: False
978270
Finance Service
5,985.00
12/11/2017
101 -15- 4400 -0000
978270
Finance Service
855.00
12/11/2017
601 -00- 4400 -0000
978270
Finance Service
855.00
12/11/2017
611 -00- 4400 -0000
978270
Finance Service
855.00
12/11/2017
631 -00- 4400 -0000
Check Total:
8,550.00
Vendor: 508
BRYAN ROCK PRODUCTS, INC.
Check Sequence: 3
ACH Enabled: False
26581
Ice Rink - Freeman Park
412.57
12/11/2017
101 -52- 4245 -0000
Check Total:
412.57
Vendor: 136
CENTERPOINT ENERGY
Check Sequence: 4
ACH Enabled: False
11 -29 -2017
20405 Knighsbridge Rd
54.87
12/11/2017
601 -00- 4394 -0000
11 -29 -2017
28125 Boulder Bridge
160.72
12/11/2017
601 -00- 4396 -0000
11 -29 -2017
24200 Smithtown Rd
338.61
12/11/2017
101 -32- 4380 -0000
11 -29 -2017
5745 Ctry Club & 25200 Hwy 7
129.33
12/11/2017
101 -52- 4380 -0000
11 -29 -2017
5755 Country Club Rd
208.03
12/11/2017
101 -19- 4380 -0000
Check Total:
891.56
Vendor: 137
CENTURY LINK
Check Sequence: 5
ACH Enabled: False
9524702294 -No17
952 - 470 - 2294 -PW
59.56
12/11/2017
101 -32- 4321 -0000
9524706340 -No17
952 - 474 - 6340 -CH
242.82
12/11/2017
101 -19- 4321 -0000
9524707819 -No17
952 - 470 - 7819 -SSCC
115.67
12/11/2017
201 -00- 4321 -0000
New Line
9524709605 -No17
952 - 474 - 9605 - Amesbury
223.73
12/11/2017
601 -00- 4394 -0000
9524709606 -No17
952 - 474 - 9606 - Amesbury
147.98
12/11/2017
601 -00- 4394 -0000
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 2
Check Total:
789.76
Vendor: 828
CROWN TROPHY
Check Sequence: 6
ACH Enabled: False
20430
Service Award - Janet Sylvester
70.00
12/11/2017
101 -11- 4245 -0000
Check Total:
70.00
Vendor: 219
ELLY PIEPER
Check Sequence: 7
ACH Enabled: False
11 -29 -2017
SSC- Tablecloths
96.00
12/11/2017
201 -00- 4400 -0000
Check Total:
96.00
Vendor: 186
FERGUSON WATERWORKS No.2516
Check Sequence: 8
ACH Enabled: False
0267086
Water Meters
666.70
12/11/2017
601 -00- 4265 -0000
Check Total:
666.70
Vendor: 200
GOPHER STATE ONE CALL
Check Sequence: 9
ACH Enabled: True
7110718
Monthly Rental
64.35
12/11/2017
601 -00- 4400 -0000
7110718
Monthly Rental
64.35
12/11/2017
611 -00- 4400 -0000
7110718
Monthly Rental
64.35
12/11/2017
631 -00- 4400 -0000
Check Total:
193.05
Vendor: 202
GRAINGER INC
Check Sequence: 10
ACH Enabled: True
9634868609
Voltage Detector
127.60
12/11/2017
101 -32- 4245 -0000
Check Total:
127.60
Vendor: 803
GRANITE LEDGE ELECTRIC
Check Sequence: 11
ACH Enabled: False
L17685
Relamp Signals - Cty Rd 41 & Hwy 7
489.27
12/11/2017
101 -32- 4400 -0000
Check Total:
489.27
Vendor: 206
TWILA GROUT
Check Sequence: 12
ACH Enabled: True
2017 - Reward
20 Years of Service
100.00
12/11/2017
101 -11- 4245 -0000
Check Total:
100.00
Vendor: 879
GRUSSING ROOFING, INC.
Check Sequence: 13
ACH Enabled: False
27580Brynmawr
Refund Building Permit Fees -27580 Brynmawr
37.50
12/11/2017
101 -00- 3221 -0000
Check Total:
37.50
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 216
HENNEPIN COUNTY - RECORDER/REGIST]
Check Sequence: 14
ACH Enabled: False
165896 -1711
EASE Record - User ID - EGQA69
67.00
12/11/2017
101 -31- 4400 -0000
Res17 -104
Resolution Recording
46.00
12/11/2017
101 -18- 4400 -0000
Res17 -106
Resolution Recording
46.00
12/11/2017
101 -18- 4400 -0000
Res17 -107
Resolution Recording
46.00
12/11/2017
101 -18- 4400 -0000
Check Total:
205.00
Vendor: 563
HENNEPIN COUNTY TREASURER
Check Sequence: 15
ACH Enabled: False
2018- TruthInTax
2018 Truth In Tax Notices
628.37
12/11/2017
101 -16- 4400 -0000
Check Total:
628.37
Vendor: 247
DREW KRIESEL
Check Sequence: 16
ACH Enabled: False
November -2017
Building Maint. Services
400.00
12/11/2017
201 -00- 4400 -0000
November -2017
Building General Supplies Exp
29.96
12/11/2017
201 -00- 4245 -0000
November -2017
Events Program/Class Services
879.00
12/11/2017
201 -00- 4248 -0000
Check Total:
1,308.96
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 17
ACH Enabled: False
257987
City of Shorewood Annual Due - 2017 -2018
7,499.00
12/11/2017
101 -11- 4433 -0000
265947
Regional Meeting - Kris Sundberg
30.00
12/11/2017
101 -11- 4331 -0000
Check Total:
7,529.00
Vendor: 841
GREGORY LERUD
Check Sequence: 18
ACH Enabled: False
Lunch- Sept17
Lunch Meeting with Kristi
22.07
12/11/2017
101 -13- 4331 -0000
Mileage -Dec17
Sept to Dec Mileage
53.23
12/11/2017
101 -13- 4331 -0000
Sams -Dec17
Sam's Exp
79.62
12/11/2017
101 -13- 4245 -0000
Sams -Dec17
Sam's Exp
79.63
12/11/2017
201 -00- 4245 -0000
Check Total:
234.55
Vendor: 262
LUBE -TECH
Check Sequence: 19
ACH Enabled: True
1064685
Lube
100.00
12/11/2017
101 -32- 4212 -0000
Check Total:
100.00
Vendor: 263
JOSEPH LUGOWSKI
Check Sequence: 20
ACH Enabled: False
2017 - Reward
30 Years of Service
150.00
12/11/2017
101 -11- 4245 -0000
Check Total:
150.00
Vendor: 620
MANGOLD HORTICULTURE
Check Sequence: 21
ACH Enabled: True
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
4985
Monthly City Landscape
440.00
12/11/2017
101 -19- 4400 -0000
5064
Monthly SSCC Landscape
340.00
12/11/2017
201 -00- 4400 -0000
Check Total:
780.00
Vendor: 453
METROPOLITAN COUNCIL (SAC)
Check Sequence: 22
ACH Enabled: False
November -2017
Monthly SAC Report
2,460.15
12/11/2017
611 -00- 2082 -0000
Check Total:
2,460.15
Vendor: 880
MINNESOTA DEPARTMENT OF HEALTH
Check Sequence: 23
ACH Enabled: False
2017 -Lic
Food Manager Certification Renewal
35.00
12/11/2017
201 -00- 4437 -0000
Check Total:
35.00
Vendor: 456
MINNESOTA PIPE & EQUIP
Check Sequence: 24
ACH Enabled: False
0388379
Hytech Supermag Anode Bag
476.47
12/11/2017
601 -00- 4245 -0000
Check Total:
476.47
Vendor: 881
JOSEPH & PAMELA MUELLER
Check Sequence: 25
ACH Enabled: False
23310Academy
Escrow Refund - 23310 Academy Ave
30,000.00
12/11/2017
880 -00- 2200 -0000
Check Total:
30,000.00
Vendor: 313
MICHELLE THAO NGUYEN
Check Sequence: 26
ACH Enabled: True
November -2017
Mileage Reimbursement
88.77
12/11/2017
101 -15- 4331 -0000
Check Total:
88.77
Vendor: 325
ON SITE SANITATION -TWIN CITIES
Check Sequence: 27
ACH Enabled: True
514847
Freeman Park
-88.45
11/27/2017
101 -52- 4410 -0000
515118
Southshore Skate
-43.73
11/27/2017
101 -52- 4410 -0000
525263
Badger Pk-5745 Country Club Rd
56.98
12/11/2017
101 -52- 4410 -0000
525264
Cathcart Park -26655 W- 62nd ST
56.98
12/11/2017
101 -52- 4410 -0000
525265
Freeman Park -6000 Eureka Rd
56.98
12/11/2017
101 -52- 4410 -0000
525266
Silverwood Pk -5755 Covington R
56.98
12/11/2017
101 -52- 4410 -0000
525267
Christmas Lk Rd -5625 Merry Ln
236.50
12/11/2017
101 -52- 4410 -0000
Check Total:
332.24
Vendor: 333
PITNEY BOWES GLOBAL FINANCIAL SERA
Check Sequence: 28
ACH Enabled: False
3101758232
Quarterly Meter Lease Postage
197.00
12/11/2017
101 -19- 4410 -0000
Acct - 5440954
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 5
Check Total:
197.00
Vendor: 240
KENNETH POTTS, PA
Check Sequence: 29
ACH Enabled: True
Feldick- 2009VW
Forfeiture - Mary Feldick- 2009 Volkswagen
600.00
12/11/2017
101 -16- 4304 -0000
November -2017
Prosectution Monthly Services
2,500.00
12/11/2017
101 -16- 4304 -0000
Check Total:
3,100.00
Vendor: 883
THOMAS & BRENNA RAMY
Check Sequence: 30
ACH Enabled: False
5825CtryClubRd
Refund of Rental Housing Application - 5705 Ec
60.00
12/11/2017
101 -24- 3217 -0000
Check Total:
60.00
Vendor: 355
SHRED -N -GO INC
Check Sequence: 31
ACH Enabled: False
71263
Shredded Svc
35.83
12/11/2017
101 -13- 4400 -0000
72199
Shredded Svc
35.83
12/11/2017
101 -13- 4400 -0000
73160
Shredded Svc
35.83
12/11/2017
101 -13- 4400 -0000
Check Total:
107.49
Vendor: 360
SOUTH LAKE MINNETONKA POLICE DEPA
Check Sequence: 32
ACH Enabled: False
2017- BPVest
2017 Bulletproof Vest
1,328.30
12/11/2017
101 -21- 4245 -0000
Refund -2017
Street Lighting Repair Overpaid Refund
400.00
12/11/2017
101 -32- 4400 -0000
Check Total:
1,728.30
Vendor: 821
SANDRA LEE THONE
Check Sequence: 33
ACH Enabled: False
Aug- Dec - 2017- Wellnc
Wellness Reimbursement- Aug to Dec
200.00
12/11/2017
101 -13- 4101 -0000
Nov - 2017 - Mileag
Reimbursement- Nov Mileage
74.90
12/11/2017
101 -13- 4331 -0000
Check Total:
274.90
Vendor: 882
TREE TRUST
Check Sequence: 34
ACH Enabled: False
17796
Trees Removal
2,067.49
12/11/2017
101 -32- 4400 -0000
Check Total:
2,067.49
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence: 35
ACH Enabled: False
10814
Monthly Bacteria Svc
120.00
12/11/2017
601 -00- 4400 -0000
Check Total:
120.00
Vendor: 415
WARNER CONNECT
Check Sequence: 36
ACH Enabled: True
29935132
Additional Services Charge - Nov Svc
2,092.50
12/11/2017
101 -19- 4321 -0000
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 2,092.50
Vendor: 402 WATER CONSERVATION SERVICES, INC. Check Sequence: 37
7661 Watermain Svc - Sweetwater Cur & Cir 291.40 12/11/2017 601 -00- 4400 -0000
Check Total: 291.40
Vendor: 878
WATSON VINEHILL, LLC
Check Sequence: 38
CUP - Refund
Conditional Use Permit Application Refund
54.00
12/11/2017
101 -00- 3413 -0000
Check Total:
54.00
Vendor: 408
WM MUELLER & SONS INC
Check Sequence: 39
230753
Road Maint
912.00
12/11/2017
101 -32- 4250 -0000
230956
Road Maint
913.71
12/11/2017
101 -32- 4250 -0000
231056
Road Maint
916.56
12/11/2017
101 -32- 4250 -0000
Check Total:
2,742.27
Vendor: 410
WSB AND ASSOCIATES INC
Check Sequence: 40
0- 001459 -540 -7
Smithtown Way
306.00
12/11/2017
101 -31- 4303 -0000
0- 001459 - 740 -18
Ashland Woods Utility & Street
76.00
12/11/2017
101 -00- 3414 -0000
0- 001608 - 080 -20
Freeman Park Drainage Analysis
636.50
12/11/2017
631 -00- 4303 -0000
0- 002092 - 710 -32
MS4 Svcs
172.50
12/11/2017
631 -00- 4302 -0009
0- 002925 -020 -3
Shorewood Ln Ravine Restoration
1,080.00
12/11/2017
601 -00- 4303 -0000
0- 002925 - 052 -10
Gen Eng Svc
4,000.00
12/11/2017
101 -31- 4400 -0000
0- 002925 -100 -9
Traffic Committee
380.00
12/11/2017
101 -31- 4303 -0000
0- 002925 - 120 -24
Minnetonka Country Club
1,403.75
12/11/2017
450 -00- 4302 -0016
0- 002925 - 150 -18
Oppidan Senior Living Dvlmt
160.00
12/11/2017
450 -00- 4400 -0019
0- 002925 - 160 -18
Water Main- TIF- Oppidan
785.75
12/11/2017
470 -00- 4303 -0000
0- 002925 - 180 -14
Public Work Ravine Restoration
147.75
12/11/2017
631 -00- 4303 -0000
0- 002925 - 200 -12
Water Supply Plan
189.50
12/11/2017
601 -00- 4303 -0000
0- 002925 -240 -9
Riviera Land & Shorewood Ln St
11,291.50
12/11/2017
404 -00- 4680 -0020
0- 002925 - 260 -10
Pavement Marking
205.75
12/11/2017
404 -00- 4620 -0007
0- 002925 - 270 -10
Misc. Engineering Support
1,345.21
12/11/2017
101 -31- 4303 -0000
0- 002925 -290 -9
Sealcoat Project
1,954.75
12/11/2017
404 -00- 4620 -0006
0- 002925 -300 -8
Badger Park Phase 2
14,063.75
12/11/2017
402 -00- 4680 -0000
0- 002925 -360 -5
2040 Comp Plan Eng. Support
8,181.25
12/11/2017
101 -31- 4303 -0000
0- 002925 -370 -7
Minnetonka Cntry Club 2nd Addn
21,963.75
12/11/2017
450 -00- 4302 -0016
0- 002925 -390 -7
Freeman Park Parking Paving
76.50
12/11/2017
101 -52- 4303 -0000
0- 002925 -400 -6
Street Reclamation Improvement
14,677.00
12/11/2017
404 -00- 4680 -0027
0- 003539 -000 -7
Well No. 5 Rehab
170.00
12/11/2017
601 -00- 4303 -0000
R- 010868 -000 -2
LRIP GRant -Cty Rd /Yellowstone /Lk Linden
2,375.25
12/11/2017
101 -31- 4303 -0000
ACH Enabled: False
ACH Enabled: False
ACH Enabled: True
ACH Enabled: True
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
R-010930-000-1
Shorewood Ln Ravine Stabilization
3,530.75
12/11/2017
601 -00- 4303 -0000
R-010954-000-1
Maple Street Vacation
274.00
12/11/2017
101 -31- 4303 -0000
R- 011017 -000 -1
Sanitary Sewer Lining
569.50
12/11/2017
611 -00- 4303 -0000
Check Total:
90,016.71
Vendor: 411
XCEL ENERGY, INC.
Check Sequence: 41
570793863 - 112717
5700 County Rd 19
30.40
12/11/2017
101 -32- 4399 -0000
570793863 - 112717
5700 County Rd 19 - Unit Light
229.67
12/11/2017
101 -32- 4399 -0000
Check Total:
260.07
Vendor: 413
ZEE MEDICAL SERVICE
Check Sequence: 42
54096529
First Aid Supplies
60.00
12/11/2017
101 -32- 4245 -0000
Check Total:
60.00
Total for Check Run:
159,992.35
Total of Number of Checks:
42
AP- Computer Check Proof List by Vendor (12/06/2017 - 3:35 PM)
ACH Enabled: True
5700 County Rd 19
5700 County Rd 19 - Unit Light
ACH Enabled: True
Page 7
#zC
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Non -Union Wage Adjustments for 2018
Meeting Date: December 11, 2017
Prepared by: Greg Lerud
Reviewed by: Joe Rigdon
Attachments: 2018 salary calculations and 2018 salary budget estimate
Financial or Budget Considerations: The contract with the public works union approved by the City
Council includes a 3.0% increase for 2018, and the 2018 includes a 3.0% increase for all non -union
employees. One of the goals of Administration staff for 2018 is to re- examine the salary study that was
done in late 2016 and see how that plan along with a performance incentive can be implemented. The
total salary cost for 2018 is budgeted to be $1,356,193. In addition, the budget calls for an increase of
$50 per month per employee toward insurances.
Recommendation / Action Requested:
The recommend approving the salary adjustments as proposed in this memo and on the attached sheet.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2018 Non -Union Compensation Proposal for Full -time Employee
Calculations
2017
2018
Position
Actual
Proposed
Director of Public Works
107,514
110,750
Rec. Coord /Admin. Asst.
60,555
62,300
Asst. Planner
70,589
72,705
Communications /Recycling
59,119
60,900
Coordinator
Sr. Acct.
67,762
68,000
Planning Director
96,000
City Clerk
80,100
Bldg. Official
831780
86,300
Admin. Asst.
54,517
59,259
oLans" ON ,
City of Shorewood Council Meeting Item
Title /Subject: Resolution Setting 2018 Open Book Meeting Date
Meeting Date: Monday, December 11, 2017
Prepared by: Sandie Thone, City Clerk
Reviewed by: Brenda Pricco, Administrative Assistant
Attachments: Resolution
2D
MEETING TYPE
Regular
Policy Consideration: Pursuant to Minnesota Statute 274.01, Subdivision 1, the County
Assessor must set the date and time for the Local Board of Appeal and Equalization (LBAE)
Meeting.
Background: The City of Shorewood has opted for an Open Book meeting in place of a Local
Board of Appeal and Equalization (LBAE) meeting. Hennepin County on behalf of the County
Assessor has proposed the date and time for this meeting of Monday, April 30, 2018 from 5:00
p.m. to 7:00 p.m. in the evening. We are required to set the date and confirm with the county
on or before January 26, 2018 so that they may prepare the Notice of Valuation and
Classification to the property owners in the city, which will include the date and time for this
meeting, in a timely manner.
Action Requested: Staff respectfully recommends the city council approve the attached
Resolution Setting the Date and Time for the 2018 Open Book Meeting of Monday, April 30,
2018 from 5:00 p.m. to 7:00 p.m. in the evening. Motion, second and simple majority vote
required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 17 -XX
A RESOLUTION SETTING
THE 2018 OPEN BOOK MEETING
WHEREAS, pursuant to Minnesota Statute 274.01, Subdivision 1, the County Assessor must set
the date and time for the Local Board of Appeal and Equalization (LBAE)
Meeting; and
WHEREAS, the City of Shorewood has opted for an Open Book meeting in place of a Local
Board of Appeal and Equalization (LBAE) meeting; and
WHEREAS, Hennepin County on behalf of the County Assessor has proposed the date and time
for this meeting of Monday, April 30, 2018 from 5:00 p.m. to 7:00 p.m. in the evening; and
WHEREAS, the city is required to set the date and confirm with the county on or before January
26, 2018 so that they may prepare the Notice of Valuation and Classification to the property
owners in the city, which will include the date and time for this meeting, in a timely manner.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The 2018 Open Book Meeting will be held on Monday, April 30, 2018 from 5:00 p.m. to 7:00
p.m. in the City Hall Chambers located at 5755 Country Club Road in Shorewood, Minnesota.
Passed by the City Council of Shorewood, Minnesota this 1 lth day of December 2017.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
I M
M City of Shorewood Council Meeting Item
Title / Subject: Resolution Accepting Donations to Arctic Fever Event 2 E :::]
Meeting Date: Monday, December 11, 2017 MEETING TYPE
Prepared by: Sandie Thone, City Clerk Regular Meeting
Reviewed by: Twila Grout, Park and Recreation Coordinator
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and §471.17 all
donations or gifts of real and personal property, including donations for the benefit of public
recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash amounts set
forth below, for the purpose of the 2018 Arctic Fever Event being held on January 12 to January
14, 2018:
Name of Donor
Wakefield Investments, LLC
Kelly Bosworth D.D.S., Inc.
Amount
$50.00
$75.00
Financial Considerations: This donation will help to cover expenses incurred for the 2018 Arctic
Fever Event.
Action Requested: Staff respectfully recommends the city council approve the Resolution
Accepting Donations as Delineated in the Resolution to the 2018 Arctic Fever Event and direct
staff to send a thank you note to all donors.
Motion, second and two - thirds majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 17 -XX
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2018 ARCTIC FEVER EVENT
WHEREAS, the City of Shorewood is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and is authorized to accept gifts for the benefit of
their public recreational services pursuant to Minnesota Statutes section 471.17.
WHEREAS, the following persons and entities have offered to contribute the cash amounts set
forth below to the city:
Name of Donor Amount
Wakefield Investment, LLC $50.00
Kelly Bosworth D.D.S., Inc. $75.00
WHEREAS, the terms or conditions of the donations are to be used for the 2018 Arctic Fever
Event; and
WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as
allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and /or operate
services either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city's
receipt of the donor's donation.
Passed by the City Council of Shorewood, Minnesota this 1 lth day of December 2017.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
® 2F
MEETING TYPE
City of Shorewood nl Meeting Item Regular Meeting
Title / Subject: Authorization of Expenditure - Dehumidification System SE Area Well
Meeting Date: December 11, 2017
Prepared by: Larry Brown, Director of Public Works
Attachments: 2017 CIP Excerpt
Policy Consideration: None
Background / Previous Action: The 2017 Capital Improvement Program has funds dedicated to
the addition of a commercial dehumidifying system for the SE Area Well, as shown in
Attachment 1. These systems are commercial sized units that are standalone cabinets for
controlling humidity in larger spaces.
One of the challenges in maintaining well houses is the moisture that is formed on all of the
interior piping during the non - winter months. The water that is pumped from the ground is
approximately 55 degrees, year round. Condensation in the tanks and pipes collects,
deteriorates the paint and is cause for corrosion of pipes and equipment. Often, the
condensation is enough to constantly be running across the floors of the facility. This high
moisture content harms pipes and equipment, and the structure and perpetuates considerable
corrosion.
When the Badger Well was reconstructed, a "HI -E -Dry dehumidifier" was specified for the new
structure. Staff has been very impressed as to the performance of this unit.
Staff has obtained a quote for a unit sized for the SE Area Well space, at a cost of $3,150,
including spare filters. This amount is well under the budgeted amount shown in the CIP.
Financial Consideration: Adequate funds exist for this expenditure from the Municipal Water
Fund.
Recommendation: Staff is recommending approval of the motion that authorizes the
expenditure of funds in the amount of $3,150 for a dehumidification system for the SE Area
Well.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
soum Projecta Privrity 2017 1-418 290 2014) 2021 Total
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v
A S i a lisui 1 7 RU 14- - f-TO '.OT'qj,,j Lh� 0 v Rifu d
5, 01 00
I
1200DLB'
S T U_ 15 -4 211
GO
45 a"
Baader Oewmidifiu
06!0
n
15 000
5 00
fifil - Walev Funid Tmilal
192450
61,Dm 44J%0 61000 20,11010
13 a -9150
611 SunxtarvSewerFund
Dum .4
npTrui* repi3r—e�in-t7'
47V
1
gel .1"51)
A5500
k6 45A
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0
90-
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G 73 _2
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1200DLB'
S T U_ 15 -4 211
W000
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06!0
10 U00
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-9 a CI -"-IC TG DO
35;[v 00
611 - Sanimr�. SoAer Fum! to
4
a7 oe_f
N0,460 1 HMO
MAD 70,000 A11,0010
m-s
6JI Starmwater MainaL-emeint Fund
Il' piLanp riap lac-- wi 11 -0 0
6&1
A5500
tal 5"
Tf dd 5[-UfAJ PAVOLe'
2H ON
.Ar&-g pGad
.1
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7a 0M
N&JIliwU Lire
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4
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a7 oe_f
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=-ackn Roud N
s;, f- 4�-o 1
4
4E2 ',1
46 a a_9
S 0 0
0
4
,631 - Stor=m water Manzagement Fund
196'1 IIA�_NO •
4SZ13-013 193,500
am, 0110
iaxu.wo
TDIRI
GM AND TOTAL 3,464,009 4,442M0 2,405,600 1,002,600 257$6;,400 15 ors 1po
ATTACHMENT 1
#2G
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Resolution Adopting Standard Specifications and Standard Detail Plates for Street and
Utility Construction, dated 2018
Meeting Date: 12/11/2017
Prepared by: Alyson Fauske, City Engineer
Reviewed by: Larry Brown, Director of Public Works
Attachments: Resolution Adopting Standard Specifications and Standard Detail Plates for Street and
Utility Construction
Background:
Periodic updates to the Standard Specifications and Standard Detail Plates for Street and Utility
Construction, for the City of Shorewood, are necessary to comply with revisions made to the Standard
Specifications for Construction by the Minnesota Department of Transportation (MnDOT). The City's
current edition of the Standard Specifications and Standard Detail Plates for Street and Utility
Construction is dated 2016. Since this time, MnDOT has published a revision to their Standard
Specifications for Construction (2018). Given the number of updates completed since the last revision
to the City's Standard Specifications and Standard Detail Plates for Street and Utility Construction, it is
necessary to update the specifications and detail plates to meet current standards.
Options:
1. Approve the resolution Adopting Standard Specifications and Standard Detail Plates for Street
and Utility Construction contingent on final review by the Director of Public Works and the City
Attorney
2. Take no action on this item at this time.
A Resolution has been provided with this agenda item for Council consideration of adopting the 2018
Standard Specifications and Standard Detail Plates for Street and Utility Construction.
Recommendation / Action Requested:
Staff recommends Council approve the attached resolution Adopting Standard Specifications and
Standard Detail Plates for Street and Utility Construction for the City of Shorewood contingent on final
review by the Director of Public Works and the City Attorney.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ADOPTING
THE CITY STANDARD SPECIFICATIONS AND DETAIL PLATES FOR
STREET AND UTILITY CONSTRUCTION, DATED 2018
WHEREAS, recent updates to the Minnesota Department of Transportation
(MnDOT) standard specifications necessitate update of the City of Shorewood Standard
Specifications and Detail Plates for Street and Utility Construction; and
WHEREAS, the City Engineer has updated the City of Shorewood Standard
Specifications and Detail Plates for Street and Utility Construction in accordance with the
MnDOT, City Engineers Association of Minnesota (CEAM) standard specifications, and
Supplementary General Conditions to the Engineers Joint Contract Documents Committee
(EJCDC) documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to adopt
the resolution accepting Standard Specifications and Detail Plates for Street and Utility
Construction, dated 2018, for the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 1 l'' day of December, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
CITY OF SHOREWOOD
CITY COUNCIL SPECIAL MEETING
MONDAY, DECEMBER 4, 2017
MINUTES
1. CONVENE CITY COUNCIL SPECIAL MEETING
Mayor Zerby called the meeting to order at 7:01 P.M.
Present.
Absent:
Mayor Zerby; Councilmembers Johnson,
Interim Finance Director Rigdon
Councilmember Sundberg
Review Agenda
Johnson moved, Siakel seconded,
TRUTH -IN- TAXATION
Staff Presentation
Interim Finance Director
The Truth -in- Taxation i
2018 property tax levy,
asked to adopt a propert
The City'
They are
parks and
The assumpti
2H
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Lerud; and
Motion passed 4/0.
s 2018 General Fund Operating Budget and
id to take public comment. Council will be
its December 11 meeting.
pay for a number of services funded out of the General Fund.
-eas -- administration (including finance, planning and zoning,
s );public safety (police and fire protection); public works;; and,
the 2018 General Fund Operating Budget are as follows.
A 4.0 percent tax levy increase over 2017 for General Fund operations. The original proposal was
2.9 percent increase.
One new full -tithe Public Works position which would be allocated 90 percent to Public Works
and 10 percent to Ice & Snow Removal.
Other staffing levels remain the same from 2017.
An approximate 10 percent increase in the City's contribution toward employee health insurance.
A 2.5 — 3.0 percent increase in wages.
The use of $117,106 in General Fund balance reserves to balance the Budget; down $75,779 from
2017.
The City's General Fund 2018 combined revenues and transfers total $6,078,526 reflecting an increase of
$229,999 (or 3.9 percent) when compared to 2017. Property tax revenues are $5,388,236 reflecting an
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 4, 2017
Page 2 of 6
increase of $207,240 (or 4.0 percent) when compared to 2017. The breakout of the revenues and transfers
is 89 percent from property taxes, 4 percent from licenses and permits, 4 percent from miscellaneous
revenues, 1 percent from intergovernmental, 1 percent from fines and forfeitures, and 1 percent from
charges for services.
The City's General Fund 2018 combined budgeted expenditures and transfers out total $6,195,632
reflecting a $154,320 (or 2.6 percent increase) when compared to 2017. Total operating expenditures
reflect a $133,338 (or 2.7 percent) increase. Total transfers out (Southshore Center, City Hall debt service
and capital) reflect a $20,982 (or 1.9 percent) increase. Transfers to the Street Improvement Fund and the
Equipment Replacement Fund were each increased by $15,000. The transfer to pay the City Hall debt
service reflects a decrease of $9,018 due to the 2017 bond refunding. The breakout of those expenditures
and transfers out by program is 36 percent is for public safety services (police and fire), 35 percent for
streets, 23 percent for general government services, and 6 percent for parks, and recreation. The breakout
of those expenditures and transfers out by type is 42 percent for other services,and charges, 25 percent for
personal services, 19 percent for transfers out, 9 percent for capital outlay, and'5 percent for supplies.
The property tax assessment and levy timeline for property taxes payable in 2018 was as follows. The
market values were established on January 2, 2017. Valuation notices were sent out inMarcl 2017. The
Board of Review process to hear appeals on property "values took place during April and May 2017.
Council discussed the 2018 General Fund Budget and property tax'levy from July through September
2017. The City certified its maximum tax levy increase of 4 percent for 2018 to Hennepin County in
September 2017. The County mailed out Truth -in- Taxation notices, to property owners in November
2017. The Truth -in- Taxation hearing was being held that evening. The City will certify its final tax levy
to the County by the end of 2017.
He clarified that this presentation is about the City
approximately 27 percent. He highlighted some trenc
increased 6.1 percent when compared to 2017. The
determined by applying a, class rate to the market vale
in calculating tax rates and tax dollars to the property
percent levy increase over the 2017 levy. The levy rai
years. The City local tax capacity rate has been goii
market value was �4oina ut) at a hi�y-hcr rate than the ta:
if Shorewood's portion of total tax bill which is
graphs. The taxable market value payable in 2018
ax capacity is a derivation of market value; it is
t of a property. The tax capacity is ultimately used
4ners. The property tax levy graph reflected the 4
;ed from 1.5 percent to 3 percent over the past few
down for at least the last four years because the
levy was going up. It is not that way in all cities.
The 2418 total City local property tax percent change compared to the 2017 total tax for properties in the
City` based on statistics from the Hennepin County Assessor's Office is as follows. Approximately 23.5
percent of the parcels (573) will see a decrease. Approximately 40.6 percent of the parcels (989) will see
an increase of $4 T $300. Approximately 18.4 percent of the parcels (449) will see an increase of $301 —
$600. Approximately 7; 8 percent of the parcels (19 1) will see an increase of $601 — $900. Approximately
9.7 percent of the parcels; (237 ),will see an increase of more than $900. That full property tax bill includes
city, county, school district and other taxing jurisdictions.
The City local tax capacity rate for taxes payable in 2017 was 29.45 percent. The 2018 local tax capacity
rate went down to 28.745 percent. If there was no change in the market value from 2017 to 2018 there
would have be a 2.4 percent decrease in the property tax paid. If the market value increased by 5 percent
for 2018 the property taxes would increase from 2.8 to 3.5 percent.
There are three tax relief programs available through Hennepin County and the State. There is a homestead credit
refund (circuit breaker) which is based on household income and property taxes paid. There is a targeting property
tax refund available if taxes increase more than 12 percent and the increase is over $100. There is a senior citizens
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 4, 2017
Page 3 of 6
property tax deferral program; the specifics of that program can be found the Minnesota Department of Revenue
website.
Fund balance is another term for net worth, retained earnings, or net position. Fund balance is a term used in
governmental accounting. Each city fund has an equity position and sometimes those can be considered as reserves
depending where they are at. Shorewood has a General Fund Balance Policy. The Policy's goal is to maintain a
reserve level of 55 — 60 percent of the next year's budgeted operating expenditures and transfers out. A General
Fund Balance chart for 2013 — 2016 actual showed the year -end balance for each of those four years was above 70
percent. The 2017 year -end balance is estimated to be 59.9 percent. The chart shows a deficit in 2017 of $892,785.
That reflects the planned use of $192,785 in reserves to balance the 2017 budget and $700,000 in transfers out to
capital approved by Council early in 2017. Based on the current year -to -date budget, numbers he assumed the
balance would not be lower than 60 percent at 2017 year -end.
Rigdon noted Council will be asked adopt the 2018 General Fund
December 11 meeting. Council will also be asked to approve the 20
Capital Improvement Program during that same meeting.
Councilmember Siakel stated she thought the additional
his presentation when compared to other years was very 1
B. Public Comment
Mayor Zerby opened the public comment
George Greenfield, 24715 Yellowstone Trail, stated if the
assessed value of all of the homes in Shorewood went up 5
percent. Interim Finance Director Rigdon clarified it deper
explained the City budgets for what it needs; the levy is,
Zerby clarified it budgets for the dollars it needs. Mr. G
assessed value increased 5 percent he asked if Shorewood
previous year. Rigdon
driven by the assessed
Councilmember Siakel c
valuation. She stated she
rate than the tax levy for
City needs.
Mayor Zerby stated p
the taxes they pay. He
the
at 7:18 P
ty tax levy during its
Budgets and the 2018
Finance Director Riadon'nrovided in
ty's tax levy remained the same and the cumulative
cent he asked if Shorewood's revenue would go up 5
on what Council wants to levy. Administrator Lerud
based just on the total taxable market value. Mayor
nfield stated if the levy remained the same and the
auld collect 5 percent more in taxes than it did in the
ty budgets for the dollars it needs; the budget is not
is not the same for all properties; it is based on a property's
rector Rigdon say that the market value has gone up at a faster
She then stated she thought Council has taxed for only what the
role is to try and ensure residents are receiving a good value from the City for
1 has been reasonable with its spending.
Councilmember Siakel stated when Council made a decision during its September 11 meeting to set the maximum
levy at 4 percent that was done because there were a number of unknowns about projected funding needs. The levy
could always be decreased once the funding needs were better known. The levy increase to 4 percent would amount
to an additional approximate $50,000 in the tax revenue. Interim Finance Director Rigdon explained the 4 percent
levy would bring in about an extra $56,000 over the 2.9 percent levy originally proposed by staff. For every 1
percent increase in the tax levy amounts to about an additional $50,000 in tax revenue.
Administrator Lerud explained that when the preliminary levy was set in September the cost to make needed
cosmetic improvements to the SSC were not known. The recent quotes he received to do that work came in at just
under $100,000. The Building Official thought the City could do that work for considerably less if it served as its
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 4, 2017
Page 4 of 6
own construction manager. There is some of the cosmetic work already budgeted for in the Capital Improvement
Program (CIP) over the next five years. He thought if the maximum tax levy was lowered by almost $19,000 (to
about 3.5 percent) he thought the City would have sufficient funds to do those improvements. If Council supports
doing that then staff will update the Budget and CIP accordingly and have the revised documents ready for Council
to take action on during its December 11 meeting.
Councilmember Johnson asked who would serve as the construction manager for the City. Administrator Lerud
stated Building Official Pazandak would. Johnson asked what would have to be taken off of Pazandak's work load.
Lerud stated there may be some additional expense for building inspections. Mayor Zerby noted that Pazandak had
served in that capacity when the shelter in Manor Park was built.
Mr. Greenfield stated he had a couple of questions /concerns about taxation in general in Shorewood. His
questions /concerns were as follows.
1. Inflation in the United States went up 1.8 percent in the last fiscal, year. The proposed 2018 tax levy for
Shorewood is 4.0 percent. The quarterly assessment for the storm water utility rate went up 20 percent. He
asked why the expenses for Shorewood are so much greater than the rest of the country.,,,
He found it disconcerting that the preliminary tax" levy o 4 percent wa'spassed during a meeting when only
three members of Council were in attendance. It did not provide the two absent members of Council with
an opportunity to perhaps offer dissenting opinions. He also found it disconcerting that Council decided to
do that at a time when it did not have all of the relative information. r
He did not think there is any fixed principal of ta
neighborhood where there is no storm sewer, and
rate as someone who does have that. On the other
that if property owners living along an unpaved:
have to pay the initial cost of having that street pa
which he believes it should be, or every person
principal.
4. He wished some member, of Counc
Over the last two years the City h,-
and put money into the coffers of,
the added burden.
Mr. Greenfield thanked Council for its time.
in in Shorewood -On one hand if a person lives in a
pecial grading they pay the same storm water utility
d it was Lade clear during a recent Council meeting
street wanted it paved the property owners would
He asked if the principal is all for one or one for all,
themselves. He thought there should be a uniform
or even all of them could justify why the tax levy increase is possible.
taken two large properties essentially off the City's property tax rolls
ivate corporations while asking the citizens of Shorewood to assume
Mayor Zerby stated he thought the one for all and all for one is something Council considers often. It is typically
considered for small projects that benefit only a small number of property owners. He then stated the
preliminary /maximum 4 percent tax levy is what was earmarked by Hennepin County for the City should the City
need it. Based on the discussion during the meeting it appears the 2018 tax levy will be closer to 3.5 percent than 4
percent. The initial proposal was for 2.9 percent. There had been improvement projects (e.g.; the SSC) that will cost
more than anticipated.
Administrator Lerud explained the 2018 budget process started in June 2017. At that time there was only six
months' worth of data available so staff had to estimate more. He noted all members of Council were in attendance
during an August work session when the preliminary budget and tax levy were discussed. All of them had a say in
the budget and the levy. Since the preliminary 4 percent tax levy was certified in September staff has gathered a lot
more information needed to refine the 2018 budget and tax levy.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 4, 2017
Page 5 of 6
Lerud then explained Shorewood will receive some portion, approximately 16 percent of the property taxes the City
of Excelsior collects from The Waters of Excelsior project over the life of the tax increment financing (TIF) District.
The taxes would be based on the property value before the site was redeveloped. At the end of the TIF District
Shorewood will receive 70 percent of the taxes generated by the Waters Project. He then explained that for the
Oppidan Shorewood Landing Senior Living project Shorewood will receive the taxes paid to the City based on the
property value before the site was redeveloped until that TIF District is decertified; after that the City will collect
taxes on the full taxable value. There may be some additional public service costs (e.g.; for example for public
safety) going forward. He noted that he did not think the impact of having those two TID Districts would be a
significant burden to Shorewood.
Mr. Greenfield stated if Shorewood's tax levy went up 4 percent each year in 20 years it would have gone up 80
percent. Administrator Lerud clarified that what the City captures from the TIP District is taxes on the original
assessed value. The City can still collect on increases in its levies based on that original value of the property.
Councilmember Siakel stated it is doubtful that anything else would have been done to the. Oppidan site; she did not
know what else could have been done. The City is still going to collect the tax. At the end of the life of the TIF
District the property will be taxed at that new assessed value. Council had repeatedly heard from residents about the
need for advanced care for seniors.
Mr. Greenfield noted there have been extremely expensive houses built on some``large parcels of land along Chaska
Road. If those same types of houses had been built on the Oppidan site then they would have been taxed based on
the then current value of the property over the 20 years.
Mr. Greenfield thanked Council for its answers
Mayor Zerby stated Council appreciates hearing Mr. Greenfield's °views and he thanked him for coming.
Mayor Zerby closed the public comment portion of the hearing at 7:35 P.M.
C. Council Deliberation - Discussion of the 2018 Enterprise Fund Budgets and the 2018
Capital
Mayor Zerby again noted that Council will not take action on the 2018 General Fund Budget and tax levy this
evening. The purpose of this hearing was to gather information and to give staff direction for the December 11
meeting: 1e thanked staff for the good job they did on preparing the documents.
Councilmember Labadie stated she found the documents to be very helpful and easy to understand. They were an
improvement over the last few years. She thanked staff for their efforts.
Mayor Zerby stated going forward it he thought it would be helpful to see an inflationary line on the trend graphs.
Administrator Lerud asked if Council had any comments about the 2018 Enterprise Fund Budgets or the 2018 CIP.
Lerud stated the biggest takeaway on the Enterprise Budgets is what appeared to be a significant increase in the
water revenue but that is only because the numbers in the past were not realistic. He then stated there will be a 3
percent increase proposed for the water and utility rates and a 10 percent increase proposed for the storm sewer
utility rate. Council will be asked to consider those increases in February 2018.
Councilmember Siakel stated she would like staff to find out how Shorewood's' storm water utility rate compares to
those in other communities. She questioned if the City's rate is high enough.
CITY OF SHOREWOOD SPECIAL MEETING MINUTES
December 4,2017
Page 6 of 6
3. ADJOURN
Siakel moved, Labadie seconded, Adjourning the City Council Special Meeting of December 4,
2017, at 7:37 P.M. Motion passed 4/0.
RESPECTFULLY SUBMITTED,
Christine Freeman, Recorder
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
November, 2017
GregLe0d
5755 Country Club Road
Shorewood, K4N55331
Dear Mr. Lerud,
Enclosed is@ summary Of work done bv the Metropolitan Mosquito Control District /yWMC[DiDthe
city of Shorewood during the 2017 mosquito control season.
Precipitation in 2017 was re|@UVe|V |OVV in K48[Ch. Anh[ June and July. Precipitation was higher in
May and especially August with more precipitation in the southern parts of the District. This
resulted in high DlOSqUitU |eVe|G in June and late August. High nDloUDtS of cattail mosquito
production in sites that remain flooded by heavy precipitation in 2014 through 2016 [8SU|ted in high
mosquito levels iD early July. Overall, VV8 treated about 2O0.O0U acres iO2O17 which iSsignificantly
less than 2O10 and closer tO values iO years with more typical precipitation patterns /2U11and
|n2O17 the Minnesota Department UfHealth reported 23 human West Nile virus illnesses;
five Of those cases were reported iO people who live within our District. NO cases OfL3Crosse
encephalitis were confirmed in Minnesota as of November first. Mosquito-borne disease pr8V8OtiOO
work continues as |0Dg as staff are in the field with the recycling of tires and 8|i[UiD@tiOn of other
VVBt8Fh0|diOg containers.
&1MCD employees also CODtKoU8d i[DDl8tUne black flies in SOOoU steams and large rivers throughout
the metropolitan 8[88. These treatments have neeU|bad in significantly fewer adult black flies when
compared tOa time before vve conducted treatments. W1MC[}staff also continued to monitor the
distribution of ticks capable of transmitting disease, and worked with the Minnesota Department Of
Health to provide information designed to reduce the risk of tick transmitted diseases.
If you have any questions, or would like to meet to discuss our agency's activities within
Shorewood, please contact me.
Since
Ste P D A. K8mDVV8i|8[' K4K4CD Executive Director
Phone: (651) 843-8365
Email: mmcd_sam@mmcd.org
Metropolitan Mosquito
2017 Activity Summary — Shorewood
Freeman Park
#5D
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: 2017 Year -end Deer Management Program Report
Meeting Date: December 11, 2017
Prepared by: Greg Lerud, City Administrator
Attachments: Report from Metro Bowhunters Resource Base
Background: Following this memo is a report from Gary Anderson from Metro Bowhunters Resource
Base for 2017. There were five and a half weekend in this year's program, and over 25 property owners
requested their parcels be included in this year's program. The city will continue to examine the annual
program to ensure that it meets the city's needs as well as balance the need to manage the deer
population in Shorewood and protecting private property, with those property owners who do not wish
to participate in the program or who do not want any hunting done.
Abbreviations for the attached report: AB = Adult Buck, AD = Adult Doe, BF = Buck Fawn, DF = Doe Fawn
Financial or Budget Considerations: This program does not cost the city or participating property
owners any money.
Recommendation / Action Requested: This memo is informational only and no action is needed on the
part of the City Council.
Next Steps and Timeline: If the council has questions about the program that I am not able to answer, I
would be happy to get answers from the program coordinator. On a related note, Three River's Park
District contacted staff to see if there was interest in including the city in the Park District's 2018 aerial
deer survey (should it happen.) There has been not aerial deer count the past two years due to lack of
snow.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2017 SHOREWOOD DEER REMOVAL
BY
METRO BOWHUNTERS RESOURCE BASE
A total of 32 deer were taken by 17 hunters over the course of 12.5 days (5 weekends, % day on Friday). This year three hunters were
put on probation as per MBRB's shot proficiency policy. Two hunters were removed from the hunt because of MBRB rule violations.
One hunter was removed at the request of the city.
Again this year as in the past, we were approached by residents not included in the hunt asking us to remove deer from their
property. They were directed to the city to be considered for future hunts.
Below are 2 charts showing the breakdown of deer taken by hunt period and hunt area (refer to map provided by city).
Hunt
Period
Shots Taken
Deer
Hit
Deer Recovered
1
8
8
6
2
8
8
7
3
9
9
8
4
8
8
7
5
4
4
4
Total
37
37
32
Hunt
Area
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Deer
2AD
AB
2AD
2AD
AD
Deer
AD
0
0
0
0
0
0
0
0
3AD
0
0
taken
0
2DF
0
3AD
0
AD
AB
DF
BF
0
taken
213F
BF
Total
0
4
0
0
0
0
0
3
0
0
3
3
0
2
Hunt
Area
15
16
17
18
19
20
21
22
23
24
25
26
27
AB
2AD
Deer
AB
0
0
0
2AB
0
3AD
0
AD
AB
2AB
BF
0
taken
DF
BF
DF
Total
2
0
0
0
2
0
5
0
1
1
2
4
0
Recommendations:
Continue searching for new areas with high deer concentration.
Look for properties in the northeast corner around Manor Road.
Look for additional properties on Enchanted Island.
CITY OF S OREWOOD
Goose
Island Gale Island
Mccet� �f rtlen.Ra '�aJl®
Spray g
Shady Islannd. m m mm
Island e9 m
,
1 Enchant. ?9�l" 0 0 R m•• lY
.�, ea° . Shad ,a�Rd a PaasVO � a J
.boa �0'a•.
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1 Spring Cir
2 St Albans
49,x, BayLClr
Enchanted aL
a q Island O 3 ro Duek Fro q 5 H�Ra
m°
es1P" g
Island Iris^la\nd
`/ IElgew°°tlRtl <tm (11�` O
1 a 3 15 � \II/vva)) OO
`Ridge Valley aad w o a�O Myt{teld G'ir
• . Oa Clr Gir O 'F. 9rrilee Rtl \ •
3a adla i„� P a O ater p^
T Noble Rtl _-Dr fgr lie,J O�O
• Yv e Glen Rtl Ga C9 a 1i
tetzna uewRd � OD � son � � ` Snore e'• w date:-.
plsi
Pine 1°
Marsh Pt '4N°r Creek l P J
I
La 19 Rd
Wootlsitle oatl Marsh pt t - q 5 Smithtown �O
Ct Pdtne a o arc _ v hedw°/Y •
- 10 a°aea E
IKatryleen erynmawr_RI � �o w� � al
cl � smimmwn Roaa r� a � �Mci In Rd � O 4 °aa
Smithtown La eCo E��2 0 —
O
�1 ae,age m f to
^ Man La• URirl9e Pdint p Q E
1 L Cir o:Academy —
v9
Park St
e SrnithtOWa Roaa Rtl �Q°' ��ma � � i Q�
4 Rou er_Cir � � J od •. � q4 Oi Bra°kart s Rtl � T � �D . ` `` u••` ew 0 d
Beverly Df m �G . w E � a� "Y
2 X95 Maple oodJ JOaks� Or ®m � � Yellowstone Tr RamParl Po me Rtl e 9 3� m/ Swee�hn�` 1 -<e `c�
. . sd°raw ® ,=_ �t °., 5m, _ • ` mL t .,P,r �,
MaPI — Ave ® n�^°od Dr m/ Murray-St GhPima s�
•ur P- Cye RId9a o G &'{`¢QJJ� Oak1 fTr D �� m a� c .) �. Ord PI 1 °e a�. ttc �c: Ct
62ntl St
O Park Lane
omr 1 Lane olly_Lane dN
Pom view Dr
V 1
2017 Deer Management Plan
1 Private (4485 Enchanted Point) 15 City Property (Eureka Road Wetland) Selected Sites
2 Private (27920, 27930 & 27940 Smithtown Road) 16 Private (25165 Glen Road)
3 Private (27990 Smithtown Road) 17 City Property (East end of Wedgewood Drive)
4 Private (27410, 27420 & 27430 Pine Bend + 5705 Brentridge Dr) 18 Private (24800 Smithtown Road)
5 City Property (Marsh Pt Wetland) 19 City Property (Gideon Glen)
6 Private (27180 & 27200 West 62nd Street) 20 Private (5835 Minnetonka Drive)
N 7 Private (26960 West 62nd Street) 21 Private (6200 Cardinal Drive)
8 Private (6035 Cathcart Drive) 22 Private ( 22275, 22315, & 22345 Bracketts Road)
9 Private (27015 Edgewood Road) 23 Private (6070 & 6080 Mill Street; plus City parcel)
10 Private (26860 Edgewood Road) 24 Private (21355 Christmas Lane)
0 1,000 2,000 4,000 11 Private (26745 Edgewood Road) 25 Private (6005 Christmas Lake Road)
Feet 12 Private (25865 & 26075 Birch Bluff Road) 26 Private (5775 Ridge Road)
Shorewood Planning Department 13 Private (25755 Maple View Court) 27 Private (20015 Vine Street)
09/17 14 City Property (Freeman Park) X Deer Processing - 24200 Smithtown Road (Shorewood Public Works)
® 8A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accept Proposal for Professional Services Agreement, AE2S — Boulder Bridge
Well Motor Control Center
Meeting Date: December 12, 2017
Prepared by: Larry Brown, Director of Public Works
Attachments: Excerpt CIP, Site Location Map, and Proposal by AE2S, Resolution
Policy Consideration: None
Background / Previous Action: The 2018 Capital Improvement Program has funds dedicated to
replacement of what is known as the Motor Control Center (MCC) for the Boulder Bridge Well,
located at 28125 Boulder Bridge Drive. Attachment 1 is an excerpt from the CIP, with
Attachment 2 being a site location map.
In an attempt at hitting the prime bidding season, staff determined it is best to commence with
the design in 2017, with construction to take place in 2018. It is noted that the existing MCC is
the original control center that was installed when the wells were initially constructed in 1981.
The MCC and SCADA controls are pieces of infrastructure where the design, implementation,
and documentation are very critical to the operation of the municipal water system. The MCC
controls the distribution of power, startup and operation of the pumps and interfaces with the
SCADA (i.e. electronic process control, monitoring, and communication) systems to monitor
processes in the well houses.
Staff has had to weather through some tough experiences with controls for the water system.
When the west water tower was erected, the controls and MCC redesign for the Boulder Bridge
MCC modifications were based on a low bid portion of the overall construction contract. The
consequences of a poor programming and implementation of controls was cause for years of
frustration for the operations. Since that time, staff has relied upon the services of a firm
known as Instrument Control Systems (ICS). While this firm was able to resolve many of the
headaches and has provided top notch service for many years, ICS has recently been purchased
by another firm. Unfortunately, the responsiveness for troubleshooting issues from the new
firm is not as it has been in the past.
Staff has invited three firms to submit proposals for the design of the Boulder Bridge MCC
project. One firm, known as AE2S far exceeds the requirements and comes to the table with
high praise and recommendations. The Cities of Minnetonka and Chanhassen also utilize this
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
firm for design and implementation of well and electronic controls.
AE2S was the only firm that submitted a proposal. The first firm stated that their current
workload exceeded their current capacity. The second firm stated that since the City of
Shorewood had recently moved to "Mission SCADA Systems" for telemetry and
communication, that they would not submit a proposal, as this was one of their competitors.
The last firm, AE2S knows and works on the Mission systems, eagerly met with staff to discuss
the Boulder Bridge project to determine what was expected, and submitted their design
proposal on time.
As noted above, the MCC is the main power distribution system for the wells and is key to
keeping the infrastructure in operating condition.
AE2S submitted their proposal which has been included to this report as Attachment 3. As
requested, the proposal includes the following phases:
• Design $ 22,240
• Bidding $ 2,200
• Construction $ 8,900
• Startup and Programming 9,840
Total $ 43,180
The Water Fund Capital Improvement Program has a budgeted amount of $200,000 for the
design, bidding, construction and startup. Staff has reviewed the proposal submitted and finds
this to be in order.
Financial Consideration
As mentioned above, this project is funded from the Municipal Water Fund. The amount
budgeted for the entire project has programmed in the adequate resources for this project.
Recommendation
Staff is recommending approval of the motion that accepts the proposal provided from AE2S
for an amount of $43,180.
Source # Priority 2018 2014 2020 2021 202' 2023 2024 2025 2026 202? Iota]
Birch Bluff Road
LP.2am
r9a
311.737
Excelsior BMA
ux.xirz
rVa
436,521
Seamans drive
tR.aam
rVa
184.556
West Lane
LAMM
rVa
73,187
Christmas Lane E
LR.3j.o
rVa
26,434
Christmas Lake Rand
tR.3f.a7
rVa
295,963
Country Club Road
tR.31.0
rVa
267,45D
Shady Isurrd arde, Poini h Road
L+23-G1
rVa
284,733
Shady Isurd Trail
L'' 23.G2
rVa
32,191
dellwaod Lane
u7.2c0
rVa
95,461
Enchanted Cave
0.3+ra
rVa
35,104
Enchanted Drive
ux.acos
rVa
185,468
Endwnted Lane
LRa4o4
rVa
352,870
Sveei Sign Replaoement
L999M
rVa
TOM
8,140
9,400
11.700
9,DOD
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ureafaa
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280.040
285.00D
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1,7K735
28E,100
V14,53d
1,30d,K1
2,302,762
1r9d,913 314,500
406 - rujib
Gain Lake Rd Sidewalk
.90
rVa
1,33D.00D
Stawberry Lane & W 62nd
. x.'
rVa
8520OD
406 -Trails Total
2,182,006
601- Water Fund
Air Compressor- Replace unit 36
osa
rVa
2D,DOD
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OR
rVa
28.000
Ford F150 Flduup
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rVa
27.500
Balder Bridge 1Wel 3uidiry
W -rXof
rVa
WON
Residing & Rxfing
Well House Wa -ar Meters
W.rXu
rVa
6.000
12A40
HOD
Boudde.
45pOD
BaLddL- 3ndge lWel War Contrd
W f V2
rVa
200.OD0
Center
SE a
GPS utility Lxate System
W ff EL4
rVa
S.ODO
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Bolder Bridge --eh midfier
W Hal
rVa
5.000
Amesbury Well Anti Corrosion and
WNW
rVa
30.000
Pipe Coatirys
311.:3;
436,521
(84,656
73,167
20.434
295,463
267.450
264.733
32,161
95,461
85,100
18,5440
3.52'6 a
60.900
2.030.060
8,d8d,d15
1.330.070
852'060
�1A 00
20,0017
2V�W7
27.570
60.060
24,000
45,000
260.0016
45r WO
5,0617
5,0617
30.000
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ATTACHMENT 2
4001t 27970
27985 27665
Oki n
www.ae2s,com
December 5, 2017
Mr. Larry Brown
Director of Public Works
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
RE: Engineering Services Proposal
Boulder Bridge Well Facility Improvements
City of Shorewood, Minnesota
Dear Mr. Brown:
Thank you for this opportunity to provide this professional services proposal for the Boulder Bridge
Well Facility Improvements Project. The following letter provides a general overview of our project
understanding and the proposed scope of services, anticipated timeline, and estimate of associated
professional fees.
Proiect Understandin
The project generally consists of providing engineering services to the City of Shorewood (Owner)
related to the electrical rehabilitation of the Boulder Bridge Well Facility including new electrical service
gear, motor control center, pump VFDs with bypass, starters, electrical distribution and lighting
replacement as required to support the upgrade. It is understood that electrically, we will generally be
demolishing all existing wiring /conduit systems, lighting systems, and replacing them with new
systems.
Scoae of Services
Design Phase
■ We will provide an initial visit to the site to discuss the project details with the Owner and to
take notes /photos to assist us with completing the project. We will provide any necessary
follow -up site visits to gather any missing information as required.
■ We will coordinate exact project details with the Owner during design to ensure that all required
details are correctly incorporated into the project construction documents.
■ We will prepare plans and specifications that incorporate project demolition requirements, new
construction requirements, scope coordination requirements, construction specifications and
any additional scope and construction information required for completing the project.
■ We will prepare a construction cost estimate for the project.
■ We will provide electrical service coordination with the Utility as required.
E -100 03/2016
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 • 763 - 463 -5036
Mr. Larry Brown
Director of Public Works
RE: Engineering Services Proposal
Boulder Bridge Well Facility Improvements
December 5, 2017
Page 2 of 5
fi!
■ We will prepare and issue a 90% set of plans to the Owner and will meet with the Owner to
review and incorporate any comments or revisions that may be required prior to bidding.
■ We will prepare final plans, specifications and complete request for proposal (RFP) documents
on behalf of the City for the project. We will sent out the final RFP documents to City - preferred
electrical Contractors for quotes.
Request for Proposals (Bidding Phase)
■ We will act as the Owner's representative in distributing RFP Documents to Contractors
■ We will attend and direct a Pre - Proposal Conference at the Site with potential Contractors prior
to receiving proposals.
■ We will answer Contractor questions during bidding and will issue any necessary bid
addendum items.
■ We will review the quotes once received and make a recommendation for award by the
Owner.
Construction Phase
■ We will assist the Owner during construction by administering the contract documents on
behalf of the Owner; directing a preconstruction meeting; and answering Contractor questions
that arise during construction. We will respond to Contractor RFIs and will issue work
directives and Change Orders that may be required on behalf of the Owner.
■ We will provide routine construction observation site visits at the request of the Owner (up to
two visits are included) and will visit the site for the development of a final punchlist at the
completion of construction. If the Owner determines that additional site observations services
are required from AE2S, the costs for such services would be in addition to those presented
herein.
■ We will provide a punchlist follow -up site visit to confirm that all items have been completed to
the satisfaction of the Engineer and the Owner.
■ We will provide review of Contractor - submitted operation and maintenance (O &M) manuals.
■ We will provide as- constructed record drawings for the project at project completion that
incorporate Engineer, Contractor and Owner mark -ups from construction.
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 . 763 -463 -5036
Mr. Larry Brown
Director of Public Works
RE: Engineering Services Proposal
Boulder Bridge Well Facility Improvements
December 5, 2017
Page 3 of 5
Professional Programming and Startup Services
Programming PLC and OIT for local control and monitoring of the following equipment:
• Two Well Pumps
• Primary control from remote tower level received from Mission SCADA system,
compared to start and stop setpoints
• Vertical turbine pump speed control based on local system pressure.
• Backup control from local pressure transmitter compared to start and stop
setpoints
• Building status:
• Flood float switch
• Low temperature
• Entry door switches
• Alarming (shown locally on OIT and hardwired to Mission SCADA system via output
from PLC)
• High Tower Level
• Low Tower Level
• Heartbeat
• Intrusion
• Low Temperature
• Flood Alarm
• Pump Failure
Coordination of I/O with Mission SCADA, as outlined above, and confirmation of operations
Onsite startup, operation demonstration, and two hours of operator training for system
programming outlined above
OWNER Responsibilities
OWNER will be responsible for the following:
1. Designate a contact person to act as OWNER's representative with respect to the professional
services to be rendered with complete authority to transmit instructions, receive information, and
interpret and define the OWNER'S policies and decisions with respect to professional
engineering services.
2. Provide access to water system infrastructure as necessary to complete the scope of the project.
3. Provide copies of existing Boulder Bridge Well design and construction documents (as are
available) to AE2S for use during the project.
4. Bear all costs associated with required regulatory review and permitting.
5. Bear all costs associated with publishing the Advertisement for Construction Bids. (If required)
Exclusions
1. Mechanical Engineering services (HVAC or plumbing) are not included in this proposal.
2. The design of separately monitored security and /or access control systems are not included in
this proposal.
3. Any additional modifications that may be required by the Minnesota Department of Health, other
than improvements specifically identified in this proposal, are not included.
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center • Maple Grove, MN 55369 . 763 -463 -5036
Mr. Larry Brown
Director of Public Works
RE: Engineering Services Proposal
Boulder Bridge Well Facility Improvements
December 5, 2017
Page 4 of 5
Proposed Professional Fees
AE2S proposes to provide the professional services consistent with the Scope of Work outlined above
on an estimated hourly (plus expenses) basis in amount of Fourty Three Thousand One Hundred and
Eighty Dollars ($43,180) including design, RFP solitation, construction, programming and start -up
services.
■ $22,240 Design
■ $2,200 RFP (Bidding)
■ $8,900 Construction
■ $9,840 Professional Programming and start -up Services
All professional services and expenses will be in accordance with the AE2S Hourly Fee and Expense
Schedule (Attachment A). We will invoice the Owner monthly for services performed.
Compensation shall not exceed $43,180 without written authorization from the OWNER. We propose
to provide the above professional engineering services in accordance with the Standard Terms and
Conditions, dated November 8, 2017.
Anticipated Project Schedule
AE2S proposes to complete of the proposed Scope of Services in accordance with the following
proposed schedule:
■ Plans and Specifications Complete (Send RFQs) June 4, 2018
■ Receive Construction Quotes July 10, 2018
■ Substantial Completion Dec 21, 2018
■ Final Completion Jan 11, 2019
Contract Documents
This Agreement between the City of Shorewood (Client) and AE2S includes the following documents,
incorporated herein by reference:
1. Exhibit A - Terms and Conditions;
2. Exhibit B - Hourly Fee and Expense Schedule;
3. All other attached Exhibits referenced in this Agreement;
4. Any drawings or specifications provided by the City of Shorewood (Client) in writing; and
5. Any duly executed written amendments.
There are no contract documents other than this Agreement and those documents listed above.
If this Agreement sets forth your understanding of our agreement, including the scope of work desired,
fees, terms, and conditions, please sign in the space provided and return a copy to AE2S. Thank you
for the opportunity to assist in this project and we look forward to working with you.
Sincerely,
Charles Haupert, PE
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • water Tower Place Business Center - Maple Grove, MN 55369 • 763 - 463 -5036
Mr. Larry Brown
Director of Public Works
RE: Engineering Services Proposal
Boulder Bridge Well Facility Improvements
December 5, 2017
Page 5 of 5
AE2S
By: /V �'t:n1�'�%
Damon Chmela, PE
CLIENT
Accepted this day of
By:
Name (Print):
Title:
20
9%
Advanced Engineering and Environmental Services, Inc.
6901 East Fish Lake Road, Suite 184 • Water Tower Place Business Center - Maple Grove, MN 55369 • 763 - 453 -5036
Standard Terms and Conditions
The Agreement is supplemented to include the following terms and conditions:
1. Standard of Care
a. The standard of care for all professional services performed or furnished
by AE2S under this Agreement will be the care and skill ordinarily used
by members of AE2S's profession practicing under similar circumstances
at the same time and in the same locality. AE2S makes no warranties,
express or implied, under this Agreement or otherwise, in connection with
AE2S's services.
2.
3.
4.
b. CLIENT shall be responsible for, and AE2S may rely upon, the accuracy
and completeness of all requirements, programs, instructions, reports, data,
and other information furnished by CLIENT to AE2S pursuant to this
Agreement. AE2S may use such requirements, reports, data, and
information in performing or furnishing services under this Agreement.
Payments to AE2S
Invoices will be prepared in accordance with AE2S's standard invoicing
practices and will be submitted to CLIENT by AE2S monthly, unless
otherwise agreed. Invoices are due and payable within 30 days. If
CLIENT fails to make any payment due AE2S for services and expenses
within 30 days, the amounts due AE2S will be increased at the rate of
1.75% per month (or the maximum rate of interest permitted bylaw, if less)
from said thirtieth day. In addition, AE2S may, after giving seven days
written notice to CLIENT, suspend services under this Agreement until
AE2S has been paid in full all amounts due for services, expenses, and
other related charges. All payments shall be made in United States Dollars.
Insurance
AE2S will maintain insurance coverage for Workers' Compensation,
Professional Liability, General Liability, and Automobile Liability and will
provide certificates of insurance to CLIENT upon request.
Indemnification and Allocation of Risk
a. To the fullest extent permitted by law, AE2S shall indemnify and hold
harmless CLIENT and CLIENT's officers, directors, members, and
employees from any and all costs, losses, and damages (including but not
limited to all reasonable fees and charges of engineers, architects,
attorneys, and other professionals, and all court, arbitration, or other
dispute resolution costs) arising out of or relating to the Project, provided
that any such cost, loss, or damage is attributable to bodily injury, sickness,
disease, or death, or to injury to or destruction of tangible property (other
than the Work itself), including the loss of use resulting therefrom, but only
to the extent caused by any negligent act or omission of AE2S or AE2S's
officers, directors, members, partners, employees, or Consultants. The
parties expressly agree that AE2S or AE2S's officers, directors, members,
partners, or employees have no duty to defend CLIENT and CLIENT's
officers, directors, members, and employees against any claims, causes of
action, demands, lawsuits, or proceedings of any kind.
b. To the fullest extent permitted by law, CLIENT shall indemnify and hold
harmless AE2S, AE2S's officers, directors, partners, employees, and
consultants from and against costs, losses, and damages (including but not
limited to reasonable fees and charges of engineers, architects, attorneys,
and other professionals, and reasonable court or arbitration or other dispute
resolution costs) to the extent caused by the negligent acts or omissions of
CLIENT or CLIENT's officers, directors, partners, employees, and
consultants with respect to this Agreement.
c. In addition to the indemnity provided under paragraph 4.b. of this
Exhibit, and to the fullest extent permitted by law, CLIENT shall
indemnify and hold harmless AE2S and AE2S's officers, directors,
partners, employees, and consultants from and against injuries, losses,
damages and expenses (including but not limited to all reasonable fees and
charges of engineers, architects, attorneys, and other professionals, and all
court or arbitration or other disputes resolution costs) caused by, arising
This is EXHIBIT A, consisting of 2 pages, referred to in and part of
the Agreement between CLIENT and AE2S dated [11/8/17].
out of, or resulting from Hazardous Environmental Condition, provided
that (i) any such injuries, losses, damages and expenses are attributable to
bodily injury, sickness, disease, or death, or to injury to or destruction of
tangible property, including the loss of use resulting therefrom, and (ii)
nothing in this paragraph 4.c. shall obligate CLIENT to indemnify any
individual or entity to the extent of that individual or entity's own
negligence or willful misconduct.
d. To the fullest extent permitted by law, AE2S's total liability to CLIENT
and anyone claiming by, through, or under CLIENT for any injuries,
losses, damages and expenses caused in part by the negligence of AE2S
and in part by the negligence of CLIENT or any other negligent entity or
individual, shall not exceed the percentage share that AE2S's negligence
bears to the total negligence of CLIENT, AE2S, and all other negligent
entities and individuals.
5. Exclusion of Special, Incidental, Indirect, and Consequential Damages
To the fullest extent permitted by law, and notwithstanding any other
provision in the Agreement, AE2S and AE2S's officers, directors, partners,
employees, agents, and Consultants, or any of them, shall not be liable to
CLIENT or anyone claiming by, through, or under CLIENT for any
special, incidental, indirect, or consequential damages whatsoever arising
out of, resulting from, or in any way related to the Assignment or this
Agreement, from any cause or causes, including but not limited to any such
damages caused by the negligence, professional errors or omissions, strict
liability, breach of contract or warranties, express or implied, of AE2S or
AE2S's officers, directors, partners, employees, agents, or AE2S's
Consultants, or any of them.
6. Limit of Liability
To the fullest extent permitted by law, notwithstanding any other provision
of this Agreement, the total liability, in the aggregate, of AE2S and AE2S's
officers, directors, partners, employees, agents, and AE2S's Consultants,
and any of them, to CLIENT and anyone claiming by, through, or under
CLIENT for any and all claims, losses, costs, or damages whatsoever
arising out of, resulting from or in any way related to the Project or the
Agreement from any cause or causes, including but not limited to the
negligence, professional errors or omissions, strict liability or breach of
contract, or warranty express or implied of AE2S or AE2S's officers,
directors, partners, employees, agents, or AE2S's Consultants, or any of
them, shall not exceed total compensation received by AE2S as part of this
agreement.
7. Termination of Contract
Either party may at any time, upon seven days prior written notice to the
other party, terminate this Agreement. Upon such termination, CLIENT
shall pay to AE2S all amounts owing to AE2S under this Agreement, for
all work performed up to the effective date of termination, plus reasonable
termination costs.
8. Access
CLIENT shall arrange for safe access to and make all provisions for AE2S
and AE2S's Consultants to enter upon public and private property as
required for AE2S to perform services under this Agreement.
9. Hazardous Environmental Conditions
It is acknowledged by both parties that AE2S's scope of services does not
include any services related to a "Hazardous Environmental Condition,"
i.e. the presence at the site of asbestos, PCBs, petroleum, hazardous waste,
or radioactive materials in such quantities or circumstances that may
present a substantial danger to persons or property exposed thereto in
connection with the Assignment. In the event AE2S or any other party
encounters a Hazardous Environmental Condition, AE2S may, at its option
and without liability for consequential or any other damages, suspend
performance of services on the portion of the Assignment affected thereby
until CLIENT: (i) retains appropriate specialist consultant(s) or
Contractor(s) to identify and, as appropriate, abate, remediate, or remove
Exhibit A - Standard Terms and Conditions
Page 1 of 2
the Hazardous Environmental Condition; and (ii) warrants that the site is
in full compliance with applicable laws and regulations. CLIENT
acknowledges that AE2S is performing professional services for CLIENT
and that AE2S is not and shall not be required to become an "arranger,"
"operator," "generator," or "transporter" of hazardous substances, as
defined in the Comprehensive Environmental Response, Compensation,
and Liability Act of 1990 (CERCLA), which are or may be encountered at
or near the site in connection with AE2S's activities under this Agreement.
fi
14. Force Majeure
AE2S shall not be liable for any loss or damage due to failure or delay in
rendering any service called for under this Agreement resulting from any
cause beyond AE2S's reasonable control.
15.
10. Patents
AE2S shall not conduct patent searches in connection with its services
under this Agreement and assumes no responsibility for any patent or
copyright infringement arising therefrom. Nothing in this Agreement shall
be construed as a warranty or representation that anything made, used, or
sold arising out of the services performed under this Agreement will be
free from infringement of patents or copyrights. 16.
11. Ownership and Reuse of Documents
All documents prepared or furnished by AE2S pursuant to this Agreement
are instruments of service, and AE2S shall retain an ownership and
property interest therein. Reuse of any such documents by CLIENT shall
be at CLIENT's sole risk; and CLIENT agrees to indemnify, and hold
AE2S harmless from all claims, damages, and expenses including
attorney's fees arising out of such reuse of documents by CLIENT or by
others acting through CLIENT.
12. Use of Electronic Media
a. Copies of Documents that may be relied upon by CLIENT are limited to
the printed copies (also known as hard copies) that are signed or sealed by
the AE2S. Files in electronic media format of text, data, graphics, or of
other types that are furnished by AE2S to CLIENT are only for
convenience of CLIENT. Any conclusion or information obtained or
derived from such electronic files will be at the user's sole risk.
No Third Party Beneficiaries
All duties and responsibilities undertaken pursuant to this Agreement will
be for the sole and exclusive benefit of CLIENT and AE2S and not for the
benefit of any other party. Nothing contained in this Agreement shall create
a contractual relationship with or a cause of action in favor of a third party
against either CLIENT or AE2S. AE2S's services under this Agreement
are being performed solely for CLIENT's benefit, and no other entity shall
have any claim against AE2S because of this Agreement or the
performance or nonperformance of services hereunder.
Assignment
Neither party shall assign its rights, interests or obligations under this
Agreement without the express written consent of the other party.
17. Binding Effect
This Agreement shall bind, and the benefits thereof shall inure to the
respective parties hereto, their legal representatives, executors,
administrators, successors, and assigns.
18. Severability and Waiver of Provisions
Any provision or part of the Agreement held to be void or unenforceable
under any laws or regulations shall be deemed stricken, and all remaining
provisions shall continue to be valid and binding upon CLIENT and AE2S,
who agree that the Agreement shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable provision that comes
as close as possible to expressing the intention of the stricken provision.
Non - enforcement of any provision by either party shall not constitute a
waiver of that provision, nor shall it affect the enforceability of that
provision or of the remainder of this Agreement.
b. When transferring documents in electronic media format, AE2S makes
no representations as to long -term compatibility, usability, or readability of 19. Survival
documents resulting from the use of software application packages, All express representations, indemnifications, or limitations of liability
operating systems, or computer hardware differing from those used by included in this Agreement will survive its completion or termination for
AE2S at the beginning of this Assignment. any reason.
c. If there is a discrepancy between the electronic files and the hard copies,
the hard copies govern.
d. Because data stored in electronic media format can deteriorate or be
modified inadvertently or otherwise without authorization of the data's
creator, the party receiving electronic files agrees that it will perform
acceptance tests or procedures within 60 days, after which the receiving
party shall be deemed to have accepted the data thus transferred. Any
errors detected within the 60 -day acceptance period will be corrected by
the party delivering the electronic files. AE2S shall not be responsible to
maintain documents stored in electronic media format after acceptance by
CLIENT.
13. Contractors
AE2S shall not at any time supervise, direct, control, or have authority over
any Contractor's work, nor shall AE2S have authority over or be
responsible for the means, methods, techniques, sequences, or procedures
of construction selected or used by any Contractor, or the safety
precautions and programs incident thereto, for security or safety at aproject
site, nor for any failure of a Contractor to comply with laws and regulations
applicable to such Contractor's furnishing and performing of its work
AE2S neither guarantees the performance of any Contractor nor assumes
responsibility for any Contractor's failure to furnish and perform its work
in accordance with the contract between CLIENT and such Contractor.
AE2S shall not be responsible for the acts or omissions of any Contractor,
subContractor, or supplier, or of any of their agents or employees or of any
other persons (except AE2S's own employees) at a project site or otherwise
furnishing or performing any construction work; or for any decision made
regarding the construction contract requirements, or any application,
interpretation, or clarification of the construction contract other than those
made by AE2S.
20. Headings
The headings used in this Agreement are for general reference only and do
not have special significance.
21. Controlling Law
This Agreement is to be governed by the law of the State of Minnesota
without regard to its conflicts of laws principles.
22. Notices
Any notice required under this Agreement will be in writing, addressed to
the appropriate party at its address on the signature page and given
personally, or by registered or certified mail postage prepaid, or by a
commercial courier service. All notices shall be effective upon the date of
receipt.
23. Executed in Counterparts
This Agreement may be executed in counterparts, each of which together
will constitute one and the same instrument. Delivery of an executed
counterpart of this Agreement shall constitute effective delivery of this
Agreement. Each party agrees that the delivery of the Agreement by
facsimile or electronic mail shall have the same force and effect as delivery
of original signature and that each Party may use such facsimile or
electronic mail signatures as evidence of the execution and delivery of the
Agreement by the parties to the same extent that an original signature could
be used.
Exhibit A - Standard Terms and Conditions
Page 2 of 2
5�
This is EXHIBIT B, consisting of 2 pages, referred to in and part of
the Agreement between CLIENT and AE2S dated [11/8/17].
Hourly Fee and Expense Schedule
Reimbursable Expenses and Standard Hourly rates in effect on the date of the Agreement are set forth below. Rates are subject to
annual adjustment effective January 1.
Labor Rates*
Administrative I
$56.00
I &C Technician I
$94.00
Administrative II
$69.00
I &C Technician II
$106.00
Administrative 111
$82.00
I &C Technician 111
$120.00
Administrative IV
$94.00
I &C Technician IV
$132.00
I &C Technician V
$145.00
Communications Specialist
$84.00
I &C Specialist
$156.00
Communications Specialist 11
$97.00
I &C Senior Specialist
$165.00
Communications Specialist III
$111.00
I &C Manager
$174.00
Communications Specialist IV
$134.00
IT I
$94.00
Construction Services Manager I
$128.00
IT II
$116.00
Construction Services Manager II
$139.00
IT 111
$131.00
Construction Services Manager 111
$156.00
IT IV
$148.00
Construction Services Manager IV
$173.00
IT V
$163.00
Construction Services Manager V
$189.00
IT VI
$173.00
1'F Manager
$191.00
Construction Services Rep I
$79.00
Construction Services Rep 11
$94.00
Land Surveyor 1
$93.00
Construction Services Rep 111
$110.00
Land Surveyor 11
$112.00
Land Surveyor 111
$124.00
Engineer 1
$100.00
Land Surveyor IV
$138.00
Engineer 11
$124.00
Engineer III
$148.00
Marketing Consultant I
$79.00
Engineer IV
$168.00
Marketing Consultant II
$99.00
Engineer V
$183.00
Marketing Consultant III
$121.00
Engineer VI
$206.00
Marketing Consultant IV
$139.00
Engineer VII
$220.00
Engineer VIII
$230.00
Operations Specialist I
$79.00
Operations Specialist II
$94.00
Engineering Technician 1
$64.00
Operations Specialist 111
$118.00
Engineering Technician 11
$82.00
Operations Specialist IV
$134.00
Engineering Technician III
$97.00
Operations Specialist V
$155.00
Engineering Technician IV
$113.00
Engineering Technician V
$128.00
Program Coordinator I
$168.00
Engineering Technician VI
$143.00
Program Coordinator 11
$179.00
Program Coordinator 111
$190.00
Financial Analyst I
$84.00
Financial Analyst II
$99.00
Project Coordinator I
$100.00
Financial Analyst III
$116.00
Project Coordinator II
$113.00
Financial Analyst IV
$131.00
Financial Analyst V
$148.00
Project Manager I
$158.00
Financial Analyst VI
$168.00
Project Manager II
$173.00
Financial Analyst VII
$183.00
Project Manager 111
$190.00
Financial Analyst VIII
$200.00
Project Manager IV
$205.00
GIS Specialist
$82.00
Senior Designer
$179.00
GIS Specialist II
$99.00
Senior Consultant I
$200.00
GIS Specialist III
$118.00
Senior Consultant 11
$220.00
GIS Specialist IV
$133.00
Technical Expert I
$236.00
Technical Expert II
$256.00
Technical Expert III
Negotiable
Exhibit B - Hourly Fee and Expense Schedule
Page 1 of 2
Reimbursable Expense Rates
fi
Transportation
$0.65 /mile
Survey Vehicle
$0.70 /mile
B &W Photocopies 8'/z" x11"
$0.10 /copy
B &W Laser Printouts 8'/z" x11"
$0.20 /page
Color Laser Printouts /Copies 8'/z" x11"
$0.68 /page
Plots — Color Bond
$1.25 /s.f.
Plots — Monochrome Bond/Vellum
$0.75 /s.f.
Plots — Film/Photo High Gloss
$2.00 /s.f.
Total Station — Robotic
$35.00 /hour
Pro -XR GPS
$15.00 /hour
Fast Static/RTK GPS
$50.00 /hour
Sonar Mite
$50.00 /day
All- Terrain Vehicle/Boat
$100.00 /day
Air Transportation - Pilatus
$1,600 /hour
Air Transportation — Cirrus
$700 /hour
In -house Lodging
$150.00 /day
Legal Services Reimbursement
$211.00/hour
Outside Services **
cost *1.15
Geotechnical Services
cost *1.30
Out of Pocket Expenses * **
cost *1.15
Rental Car
cost *1.20
* Position titles are for labor rate grade purposes only.
** Includes laboratory testing, architectural and engineering
consultants, surveying, etc.
* ** Includes toll telephone, shipping, postage, subsistence,
technical literature, equipment rental, etc.
Exhibit B — Hourly Fee and Expense Schedule
Page 2 of 2
�J F]E,!Fb* THINK BIG. GO BEYOND.
ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES,
: INC. (AE2S) is a specialized environmental consulting engineering
firm that provides professional services and our unique brand of
extreme client service to municipal, rural, and industrial clients.
Our primary service is water - meaning drinking water, wastewater,
and water resources consulting, which represents over 70 percent of
our annual revenues. We have 18 office locations with a staff of over
300 professionals who are experts in their field and passionate about
what they do. In addition to the more traditional consulting services,
we also provide value -added services as stand -alone services or in
support of our primary services which are listed to the right.
• • • • • • • Q We've assembled a team of experts that
are solely dedicated to GIS, modeling,
instrumentation and controls, and
financial services. Their specialized
expertise results in high quality service in
a cost effective manner.
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OFFICE LOCATIONS
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CORE ENGINEERING SERVICES
Drinking Water
Wastewater
Water Resources /Stormwater
SPECIALTY SUPPORT SERVICES
GIS Services
I &I Flow Monitoring
Modeling
Trenchless Technology
Asset Management
Master Planning
Capital Improvement Planning
AE2S Nexus /Financial Planning
Instrumentation & Controls
Structural Engineering
Electrical Engineering
Energy Management
Arc Flash Hazard Analysis
Information Technology
Electrical Construction Contracting
Treatment Optimization
Operations
OpWorks"
Public Relations /Outreach
Permitting Services
Program Management
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ADVANCED ENGINEERING AND ENVIRONMENTAL SERVICES, INC. (AE2S) is a civil
and environmental engineering and geomatics firm. Since 1991, AE2S has successfully
completed thousands of projects establishing itself as a premier water /wastewater
engineering consultant in the upper Midwest. AE2S has a staff of approximately
280 instrumentation and controls engineers and technicians, programmers, civil and
environmental engineers, GIS professionals, surveyors and mappers, technicians,
financial analysts, public relations and communications specialists, and administrative
personnel. We offer specialized services for Instrumentation and Control Systems,
particularly with respect to the water and wastewater industries. Our control system
engineers and technicians are classroom trained, field experienced, and dedicated to
bringing you high quality service.
INSTRUMENTATION & CONTROL SERVICES
• System Evaluations
Computer Networking
Schematics
• Needs Assessments
Training
Construction
• System Upgrade
Report Documents
Coordination
Planning and
Factory Acceptance
Process and
Implementation
Testing
Instrumentation
• System Design
Operations Manuals
Diagrams
• Programming
System
On -Call Service
• Hardware and
Documentation
Software Support
Control Panel Wiring
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MAKING YOUR
OPERATIONS EFFICIENT WITH SCADA
A well- designed and properly - utilized SCADA system can dramatically effect the
efficiency and effectiveness of a water or wastewater utility.
SCADA can help you on a daily basis with monitoring, but SCADA is much more than
displaying flows and pumps on a computer screen. It's taking all of the data that is
available to you and using it to your advantage. The ability to monitor and instantly
retrieve data is critical to efficient operations. Whether you need real -time or historical
data, a properly designed and implemented SCADA system can manage these
demands for you, saving you tremendous amounts of time and effort.
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MEETING REGULATORY REQUIREMENTS
Regulations and associated reporting requirements are a way of life for water and
wastewater utilities. At AE2S, we not only understand current regulations, but
constantly keep our eye on potential regulations that may impact our clients in the
future. Armed with this knowledge, we help clients create powerful tools customized
for their specific utilities. We can set up systems to automatically generate monthly,
quarterly, and annual regulatory forms from data that's already available.
Whether you need to add instrumentation, automate process control, or need an all -
new SCADA system, our engineers and programmers are experts in customizing your
system to most efficiently help you achieve regulatory compliance - both now and in
the future.
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.......... 0 THE PROCESS
Our process focuses on truly understanding your system, opportunities, and particular
preferences. We work with you to develop a solution custom - tailored to your exact
needs.
1. First, your AE2S control system engineer will meet with you to discuss exactly what
your needs and expectations are. This first step is critical to ensure that the right
direction is established to achieve the results you desire.
2. Next, an evaluation of the system is required to assess the components that are
available and what is needed. From this evaluation, a report will be prepared to
illustrate:
• system needs
• proposed solutions
• schedules
• funding possibilities
3. Once you decide on which recommendations to implement, we can get started
right away. A phased approach may allow you to manage costs while realizing
results immediately.
4. Training is an integral process of start-up. This normally includes computer and
software training, as well as electrical and instrumentation troubleshooting.
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.......... 0 SYSTEM EXPERTISE
We have extensive experience working efficiently with various systems and have
helped many clients move to non - proprietary systems.
INSTRUMENTATION & CONTROL SERVICES
Wonderware System
Data Acquisition and
PLC Platforms
Platform
Reporting
Allen - Bradley
Cimplicity
Microsoft SQL Server
• PLC /5 Series
WonderWare InSQL
• SLC /500 Series
RSView
• ControlLogix Series
PanelView
Crystal Reports
• MicroLogix Series
QuickPanel /Data
Microsoft Access
Panel
Microsoft Excel
GE Fanuc
Fix32 /!Fix
• VersaMax
Telemetry
• Series 90/30
Distributed 10 Networks
Serial Radios
• Series 90/70
Ethernet
Ethernet Radios
• Modicon Quantum
ControlNet
Fiber Optics
• DeviceNet
HMI Software
Profibus
. Wonderware InTouch
Modbus
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EXPERIENCE
AE2S' experience includes providing control system programming and field support for
a wide variety of infrastructure. Below is a sampling of project types we typically work
on.
Water Treatment
• Surface and Ground
Water
• Iron and Manganese
Removal
• Lime Softening
• Nitrate Removal
Automated Chemical
Feed System
Integration
• Radio Telemetry
• Fiber Optics
• Instrumentation
Configuration
CLIENTELE
• City of Fargo, ND
• City of Bismarck, ND
• City of Grand Forks, ND
• City of Williston, ND
• City of Mandan, ND
• City of Grafton, ND
• City of Eden Prairie, MN
• City of Burnsville, MN
• Advanced Motor
Control Center
Integration
Distribution Systems
• Lift Station Monitoring
and Control
Distribution Systems
• Water Tower
Monitoring and
Control
• City of Otsego, MN
• City of St. Cloud, MN
• City of Fairmont, MN
• City of Savage, MN
• Alexandria Light and
Power, Alexandria, MN
• Marshall Municipal
Utilities
• Booster Pump Station
Monitoring and
Control
Rural Water Systems
• Supervisory Control
• Data Acquisition
Pressure Sustaining
Pumping Systems
• Reservoir Monitoring
and Control
• Radio Telemetry
• Langdon Rural Water
District
• Walsh Rural Water
District
• North Valley Water
District
Electrical
Engineering
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ELECTRICAL ENGINEERING
EMPOWERING. More than just circuit design and wiring, electrical engineering
is essential to make facilities run smoothly and operate efficiently. Our electrical
engineering group brings a powerful combination of design, bidding and construction
experience in numerous aspects of electrical projects, including water treatment and
distribution, wastewater treatment and collection, power generation, power distribution,
lighting, controls, instrumentation and Supervisory Control and Data Acquisition (SCADA).
Even down to the details - from computer - generated load -flow analysis to short- circuit
studies, our team can make sure your systems are performing at the optimum level.
ELECTRICAL ENGINEERING SERVICES
Power Distribution and
Switchgear thru 15kV
Instrumentation &
Controls
Supervisory and Data
Acquisition
Radio, Cellular and
Satellite Telemetry
Fiber Optics
Motor Controls and
Variable Frequency
Drives (VFDs)
Power Generation
• Paralleling Generation
Switchgear thru 15kV
• Uninterruptible Power
Supplies
• Lighting and Lighting
Control Systems
• Telecommunication
Systems, Intercom and
Data Networks
• Security, Video
Surveillance and
Access Control
Systems
• Fire Alarm Systems
• Electrical System
Studies (Short Circuit,
Coordination, Arc
Flash, Load Flow)
• Feasibility Studies
• Energy Audits and
Energy Conservation
Studies
• Photovoltaic Systems
• Street, Roadway, and
Parking Lot Lighting
INFRARED INSPECTION
: Infrared Thermography is an ideal inspection technique for scanning
electrical equipment for defective components. Normal wear, chemical « •
contamination, corrosion, fatigue and faulty installation (loose or dirty
: connections) may lower the conductivity and raise the component resistance
level. This in turn will cause an increase in temperatures of the component.
Routine infrared scanning of electrical components is a valuable predictive
maintenance tool whereby early corrective action may be taken to prevent
costly breakdowns, outages, and /or building hazards.
• • • • • • • • • • • • • • • • 0 WHAT IS AN ELECTRICAL THERMAL IMAGING STUDY?
A study of electrical equipment using an infared camera to detect:
•
REPORT CONTENTS: Loose connections
• Overloaded circuits
• List and description Insulation failures
of all equipment Hot spots
items scanned
• Visible light and
infrared version WHY PERFORM AN ELECTRICAL THERMAL IMAGING STUDY?
of the equipment
• Identify failing equipment early, before it fails.
images
Results, Reduced insurance premiums for annual studies.
recommendations, Reduce risk of management by lowering contingency budgets.
and potential Ensure your equipment is operating properly and effectively.
problems noted Increase overall safety for personnel.
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ARC FLASH RISK ANALYSIS
An Arc Flash incident is a violent eruption of energy from an arcing fault that
results in extreme heat, ear damaging sound levels, shrapnel, pressure waves
and eye damaging light levels.
WHAT CAUSES AN ARC FLASH?
The breakdown of the insulation barrier between an exposed live part and
the ground or between two exposed live parts. Common causes include:
• Dust, impurities, and corrosion
• Dropped tools on energized parts
• Accidental contact with a live part
• Improper work procedures
• Conductor insulation failure
WHY PERFORM AN ARC FLASH HAZARD ANALYSIS
• National Electric Code (NEC) 110.16 states "switchboards, panel boards, industrial
control panels, meter socket enclosures, and motor control centers that are in other
than dwelling occupancies and are likely to require examination, adjustment servicing,
or maintenance while energized shall be field marked to warn
qualified persons of potential Arc Flash Hazards"
• Determine the proper PPE (Personal Protective Equipment) level workers should wear
when servicing energized equipment.
• Make your electrical system safe and reliable through proper coordination and
evaluations of equipment Kiloampere Interrupting Current (KAIC) ratings.
• Reduce the potential of fines being assessed by OSHA for non - compliance to NFPA
70, 70E and OSHA 1910, Subpart S.
ARC FLASH INCIDENT FACTS
• The resulting sound from the explosion can exceed 160dB.
• 80% of all electrical burns result from ignition of clothing.
Force of the pressure wave can be as much as 2,000 lbs
per square foot.
In the United States, five workers per day on the average
are sent to a burn center with electrical burns, resulting in
1 -2 deaths per day.
• Copper expands to 67,000 times its solid volume when
transitioning from solid to a vapor during an Arc Flash.
Air temperature can reach 35,000 °F.
A WARNING
Arc Flash and Shock Hazard
Appropriate PPE Required
33inches Flash Hazard Boundary
3.2 cal.'cm ^2 Flash Hazard at 18 inches
Category 1 Arc -rated FR Shirt & Pants
480 VAC Shock Hazard when cover is removed
00 Glove Class
42inche5 Limited Approach
12 inches Restricted Approach
1 inches ProhibitedApproach
Location: MCC -13 BUS
Advanced Engineering and
Enviromental Services, Inc.
0 6901 East Fish Lake Road Suite
184., Maple Grove, MN 55369
(763)463-5036
Jobs: Po5354 Prepared on: _T M By:1 CDH
Warning: Changes in equipment settings or system
configuration will invalidate the calculated values and
PPE requirements
ARC FLASH RISK ANALYSIS COMPONENTS
CREATING THE COMPUTER MODEL
Data required:
• Transformer characteristics
• Feeder characteristics
• Motor characteristics
• MCC and equipment information
Circuit breaker - Model number, ampere
rating, frame type, electronic trip unit type,
trip unit settings
• Fuses - Model number, size, fuse type
• Equipment ratings
SHORT CIRCUIT ANALYSIS
Calculates the magnitude of bolted fault
current available at each piece of electrical
equipment in an electrical system to determine
inadequate KAIC ratings
PROTECTIVE DEVICE COORDINATION STUDY
Verifies that the over - current devices in the
building trip in the proper order.
Verifies that the over - current device located
closest to the fault clears the fault before the
next device upstream.
• Establishes the time that it takes for the
over - current device to clear the fault.
ARC FLASH RISK ASSESSMENT
• Establishes the Arc Flash Hazard /Risk
Category for each piece of equipment.
• Establishes recommended ratings for Personal
Protective Equipment (PPE) requirements
based on the incident energy level.
• Defines the Arc Flash Hazard Boundary.
Resistance
(in Megohms)
O
MEGOHM INSULATION TESTING
Every electrical wire in your facility is carefully covered with some form of
electrical insulation. This insulation is meant to resist the current and to keep
the current flowing along the internal wires to the required electrical equipment.
However, no Insulation is perfect. Electricity does not always flow along the
insulation. Deviant currents may only be millionths of an ampere, but can create
problems in cases of deteriorated insulation.
HOW INSULATION RESISTANCE IS MEASURED
Insulation resistance is measured with a small portable instrument, generally referred
to as a "Megohm" tester. The instrument gives you a direct reading of insulation
resistance in ohms or more commonly, megohms (millions of ohms). For electrical
insulation, the higher the resistance the better the insulation.
0 Time
(in seconds)
60 sec
1000
500
-d Value
gohms) 100
Resistance 50
[in Megohms)
10
Periodic Testing can help 5
predict impending failures
Initial Aging
Acceptance of After
'lest Insulation Rewinding
Year
Insulation
Failure
WHY HAVE AN INSULATION TESTING PROGRAM?
• Assure safety of personnel
• Detect premature failures to prevent downtime
• Prevent electrical shocks
• Evaluate the quality of repairs prior to equipment being put back into
operation
WHY DOES INSULATION DEGRADE AND FAIL?
Even with improved, modern insulation designs, insulation systems are often
exposed susceptible environments that can cause failure. Some of these
include, but are not limited to:
• Mechanical damage
Vibration
: Excessive heat or cold
• Dirt
• Oil
: Corrosive vapors
• Moisture and humidity
• , • • A ROUTINE, PERIODIC INSULATION RESISTANCE TESTING PROGRAM
PROVIDES THE FOLLOWING:
• Proactive equipment replacement schedules.
• Peace of mind that insulation systems are reliable and not
"on the brink of failure"
• Personnel safety.
• Detection of premature failures and limits unscheduled downtime.
THINK BIG. GO BEYOND.
FOR MORE INFORMATION
Damon Chmela, PE
Damon.ChmelaCdae2s.com
605 - 275 -5620
=f* I nXTY�u;l
www.ae2s.com
To: Patrick Johnson
Cc: Greg Lerud; Marie Darling; Scott Zerby; Jennifer Labadie; Debbie Siakel; Kristine Sundberg; Alyson Fauske; Joe M.
Rigdon; Tim Keane (tim.keane c� }kutakrackmmcor)
Subject: RE: Boulder Bridge Well
Patrick:
I should clarify that the original controls were installed as a standalone system within the Boulder Bridge subdivision in
1981. When the west tower was constructed, the well controls were modified significantly under the tower
construction project, for the addition of the water tower, such that the wells at this site would feed into the water tower
and work in tandem with the Badger well. The modification of the main controls was very poorly executed. Now that
the controls are over 36 years old, the entire control system needs to be replaced, as parts are obsolete for the controls.
Larry Brown
Director of
:liiii N
From: Larry Brown
Sent: Monday, December 11, 2017 3:11 PM
To: Patrick Johnson <PJohnson ci.shorewood.mn.us>
Cc: Greg Lerud <tJLerud ci.shorewood.rrn.us >; Marie Darling <mdarlin ci.shorewood.mn . us >; Scott Zerby
<SZerb ci.shorewood.mn.us >; Jennifer Labadie <JLaadie ci.shorewood.mn.us >; Debbie Siakel
<DSiakel ci.shorewood.mn.us >; Kristine Sundberg <KSur�dber ci.shorewood.mn . us >; ' Alyson Fauske'
<AFauske wsben .com >; Joe M. Rigdon <Joe.Ri dopj« anKDV.carn >; Tim Keane (tim.keane kutakrock.com)
<tim.keanekutakrock.com>
Subject: RE: Boulder Bridge Well
Patrick:
Thank you for the question! Those are all great points /details.
Yes, the control center was installed with the initial well facility. Back at that time, it was Shorewood's practice that the
developer would install the utilities, and then turn them over to the City for perpetual ownership and maintenance.
Such is the case here.
You are correct. The well house and wells are owned by the City. However, they are located on the HOA common
property.
This well facility pumps water to the water tower located on the Minnewashta School property, as does the well located
in Badger Park. Therefore, all of the connected users on the west side benefit from this well.
When the west water tower was constructed, the control portion of contract was a very small portion of the contract,
and did not get the scrutiny it deserved. This is analogous to a company building a beautiful sports car and stating that
we will just add the ignition system when the time comes due at the end. It sure is pretty to look at, but when it does
not work, it certainly leads one to wonder what good the piece of metal is! The controls distribute power when the
SCADA system tells the pumps to run. For many years staff was called out (sometimes many times in the middle of the
night) due to failure of the pumps to start and run. I can tell you from personal experience, that showing up in the
middle of the night for the third time for a failed control system gets very wearing.
Iq
Thus we, as did many communities during the era learn the hard way that the control piece of the contract was never to
be lumped in with a general construction contract; That they were to be designed separately under a high amount of
scrutiny by a well- practiced firm. Such is the case here.
Lorry Brown
Director of Public Worksotherwise you end up
For the City of Shorewood
irecte 52-960 -7913
From: Patrick Johnson
Sent: Monday, December 11, 2017 2:55 PM
To: Larry Brown <Ibrownshorewoodpw,corr�>
Cc: Greg Lerud <GLerud : ct Shorewood mn.us >; Marie Darling <MDarlin;ci.sharewood.rnn.us >; Scott Zerby
<SZerb ci.shorewood.mn.us>
Subject: Boulder Bridge Well
Larry,
Could you provide some larger context for the proposal we are discussing tonight? The background says that
the control center was installed in 1981. Was that when the development was constructed? Who was
originally responsible for maintenance? From the Hennepin County Tax map, I see that this parcel is owned by
the Boulder Bridge Farm Association. Is that a HOA?
And from a high level what does the well provide and who all benefits from it as well as some detail about
how the water tower construction required modifications.
Other council members may have more background so if I am the only one, I assume we could do offline
rather than take up time during the meeting.
Patrick R. Johnson
612.217.4704
3
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ACCEPTING THE PROPOSAL FOR PROFESSIONAL
DESIGN SERVICES WITH AE2S FOR THE
BOULDER BRIDGE WELL MOTOR CONTROL PROJECT,
CITY PROJECT 18 -01
WHEREAS, the 2018 Municipal Water Capital Improvement Program has
programmed an improvement known as the Boulder Bridge Well Motor Control Center,
City Project 18- ; and
WHEREAS, staff has solicited Professional Design Service proposals for design,
bidding and construction services for said project; and
WHEREAS, the Director of Public Works has reviewed the proposal submitted
by the firm of AE2S, included as Exhibit A, and finds it to be in order.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood, Minnesota:
The proposal for Professional Design Services, as submitted by the firm of
AE2S, dated December 5th, 2017, and attached hereto as Exhibit A is
hereby approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 1 lth day of December, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
#8B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accept Bids and Award Contract for the 2017 Inflow & Infiltration Abatement Project,
City Project 17 -16
Meeting Date: December 11, 2017
Prepared by: Alyson Fauske, City Engineer
Reviewed by: Larry Brown, Public Works Director
Attachments: Resolution, Bid Results Letter, Bid Summary
Background: The city budgeted $70,000 for and I &I abatement project in 2017 and can participate in the
Metropolitan Council's 2017 1 &1 grant program to offset a portion of the cost. This is a joint project with
the City of Tonka Bay and includes lining 1,966 linear feet of sanitary sewer within Shorewood.
Bids were opened Tuesday, December 5, 2017; a summary of the bid results are attached. The lowest
responsible bidder is Visu- Sewer, Inc., Pewaukee, Wisconsin with a total of $83,776.00. The total for
work within the City of Shorewood is $51,643.00. The Engineer's estimate for the project was $66,200.
Financial or Budget Considerations: The City is participating in the Metropolitan Council's Inflow and
Infiltration Grant program. Therefore, once the project is complete, staff will request reimbursement
for eligible project costs.
Options: Staff recommends Council consider the following actions:
1. Approve the resolution Accepting the Bids and Awarding the Contract for the 2017 Inflow and
Infiltration Abatement Project, City Project 17 -16.
2. Reject all bids for the 2017 Inflow and Infiltration Abatement Project, City Project 17 -16.
3. Take no action at this time.
Recommendation: Staff recommends the City Council approve the attached resolution "Accepting the
bids and awarding the contract for the 2017 Inflow and Infiltration Abatement Project, City Project 17-
16"
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 17 -
A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR
THE 2017 INFLOW AND INFILTRATION ABATEMENT PROJECT
CITY PROJECT NO. 17 -16
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the 2017 Inflow and Infiltration Abatement Project, City Project 17 -16, bids
were received, and opened on December 5, 2017, and tabulated according to law, and
such tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Visu- Sewer, Inc. is the lowest
bidder in compliance with the bid documents.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Shorewood as follows:
1. That the Mayor and City Clerk are hereby authorized and directed to enter
into a contract with Visu- Sewer, Inc. in the name of the City of Shorewood, Project No.
17 -16, according to the plans and specifications therefore approved by the City Council on
file in the office of the City Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to
all bidders the deposits made with their bids, except for the deposits of the successful
bidder and the next two lowest bidders, which shall be retained until a contract has been
signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 11'' day of December, 2017.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
■r
,ter
178 East 9t" Street, Suite 2001 St. Paul, MN 55101 1 (651) 286 -8450
December 5, 2017
Honorable Mayor and City Council Honorable Mayor and City Council
City of Tonka Bay City of Shorewood
4901 Manitou Road 5755 Country Club Road
Tonka Bay, MN 55331 Shorewood, MN 55331
Re: 2017 Sanitary Sewer Lining Project
City of Tonka Bay, MN and City of Shorewood, MN
WSB Project Nos. R- 011018 -000 and R- 011017 -000
Dear Mayors and Council Members:
Bids were received for the above - referenced project on Tuesday, December 5, 2017, and were opened
and read aloud. Six bids were received. The bids were checked for mathematical accuracy. Please find
enclosed the bid summary indicating the low Base Bid and Alternate No. 1, as submitted by Visu- Sewer,
Inc, Pewaukee, Wisconsin, in the amount of $83,776.00. The Engineer's Estimate was $101,201.00.
This project is a cooperative effort between the City of Tonka Bay and the City of Shorewood including
sanitary sewer lining improvements in both communities with each community responsible for only
funding improvements to their respective sanitary sewer systems. The total amount is broken into two
separate schedules for improvements in each city, with the bid for Tonka Bay improvements totaling
$32,133.00 and the bid and alternate for Shorewood improvements totaling $51,643.00 as shown below.
TONKA BAY — SCHEDULE A BASE BID
$32,133.00
SHOREWOOD — SCHEDULE B BASE BID $49,078.00
ALTERNATE 1 —SHOREWOOD ALTERNATE 1 $ 2,565.00
SHOREWOOD BASE BID PLUS ALTERNATE 1 $51,643.00
TOTAL BASE BID PLUS ALTERNATE
$83,776.00
We recommend that the City Councils consider these bids and award a contract in the amount of
$83,776.00 to Visu- Sewer, Inc. based on the results of the bids received.
Sincerely,
WSB & Associates, Inc.
5
Nick Preisler, PE
Project Manager
Attachment
kkp
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
K: \011 01 8- 0 00\Admin \Construction Admin \Bidding \011 01 8 -0 00 LOR 120517.docx
011018 -00 -Project Bid Abstract
Page 1 of 2
12/5/2017
Project: 011018 -00 - 2017 Sanitary Sewer Lining Project
L
Engineers Estimate
Visu- Sewer, Inc.
Hydro - Klean, LLC
Insituform
Technologies USA,
LLC - MO
Line No.
Item
ts
Quantity
I Unit Price I Total Price
Unit Price Total Price
Unit Price JTotal Price
Unit Price JTotal Price
SCHEDULE A - TONKA BAY
1
2021.501
MOBILIZATION
LS
1
$2,000.00
$2,000.00
$565.00
$565.00
$2,000.00
$2,000.00
$658.10
$658.10
2
2503.603
LINING SEWER PIPE 8"
L F
629
$25.00
$15,725.00
$25.00
$15,725.00
$21.70
$13,649.30
$31.40
$19,750.60
3
2503.603
LINING SEWER PIPE 9"
L F
626
$26.00
$16,276.00
$23.00
$14,398.00
$22.40
$14,022.40
$27.20
$17,027.20
4
2563.601
TRAFFIC CONTROL
LS
1
$1,000.00
$1,000.00
$1,445.00
$1,445.00
$250.00
$250.00
$1,315.30
$1,315.30
Total SCHEDULE A - TONKA
BAY:
$35,001.00
$32,133.00
$29,921.70
$38,751.20
SCHEDULE B - SHOREWOOD
5
2021.501
MOBILIZATION
LS
1
$2,000.00
$2,000.00
$960.00
$960.00
$2,000.00
$2,000.00
$658.10
$658.10
6
2503.603
LINING SEWER PIPE 9"
L F
1076
$25.00
$26,900.00
$23.00
$24,748.00
$22.40
$24,102.40
$26.00
$27,976.00
7
2503.603
LINING SEWER PIPE 12"
L F
880
$35.00
$30,800.00
$24.00
$21,120.00
$30.70
$27,016.00
$28.50
$25,080.00
8
2563.601
TRAFFIC CONTROL
LS
1
$1,000.00
$1,000.00
$2,250.00
$2,250.00
$250.00
$250.00
$771.00
$771.00
Total SCHEDULE B - SHOREWOOD:
$60,700.00
$49,078.00
$53,368.40
$54,485.10
ALTERNATE 1 - SHOREWOOD
9
2021.501
MOBILIZATION
LS
1
$1,500.00
$1,500.00
$165.00
$165.00
$1,647.00
$1,647.00
$1,069.10
$1,069.10
10
2503.603
LINING SEWER PIPE 8"
L F
ILS
10
$350.00
$3,500.00
$230.00
$2,300.00
$318.40
$3,184.00
$620.10
$6,201.00
11
2563.601
TRAFFIC CONTROL
1
$500.00
$500.00
$100.00
$100.00
$100.00
$100.00
$106.90
$106.90
Total ALTERNATE 1 - SHOREWOOD:
$5,500.00
$2,565.00
$4,931.00
$7,377.00
Total SCHEDULE A - TONKA BAY:
$35,001.00
$32,133.00
$29,921.70
$38,751.20
Total SCHEDULE B - SHOREWOOD:
$60,700.00
$49,078.00
$53,368.40
$54,485.10
Total ALTERNATE 1 - SHOREWOOD:
$5,500.00
$2,565.00
$4,931.00
$7,377.00
Totals for Project 011018 -00
1
1$101,201.001
$83,776.001
1 $88,221.101
1$100,613.30
of Estimate for Project 011018 -00
1
1
1
1 - 17.22%
- 12.83%
-0.58%
011018 -00 -Project Bid Abstract
Page 2 of 2
I hereby certify that this is an exact reproduction of bids received.
f
Certified By: r` License No. 54902
Date: December 5, 2017
Project: 011018 -00 - 2017 Sanitary Sewer Lining Project
Engineers Estimate
Michels Pipe Services
- Brownsville
Veit & Company, Inc.
Lametti & Sons, Inc.
Line No.
Item
Units
Quantity
Unit Price JTotal Price
Unit Price Total Price
Unit Price JTotal Price
Unit Price Total Price
SCHEDULE A - TONKA BAY
1
2021.501
MOBILIZATION
LS
1
$2,000.00
$2,000.00
$2,360.00
$2,360.00
$2,850.00
$2,850.00
$2,200.00
$2,200.00
2
2503.603
LINING SEWER PIPE 8"
L F
629
$25.00
$15,725.00
$37.50
$23,587.50
$28.00
$17,612.00
$47.00
$29,563.00
3
2503.603
LINING SEWER PIPE 9"
L F
626
$26.00
$16,276.00
$28.50
$17,841.00
$28.00
$17,528.00
$34.00
$21,284.00
4
2563.601
TRAFFIC CONTROL
LS
1
$1,000.00
$1,000.00
$1,436.00
$1,436.00
$550.00
$550.00
$1,000.00
$1,000.00
Total SCHEDULE A - TONKA
BAY:
$35,001.00
$45,224.50
$38,540.00
$54,047.00
SCHEDULE B - SHOREWOOD
5
2021.501
MOBILIZATION
LS
1
$2,000.00
$2,000.00
$2,360.00
$2,360.00
$2,850.00
$2,850.00
$1,500.00
$1,500.00
6
2503.603
LINING SEWER PIPE 9"
L F
1076
$25.00
$26,900.00
$26.50
$28,514.00
$28.00
$30,128.00
$30.00
$32,280.00
7
2503.603
LINING SEWER PIPE 12"
L F
880
$35.00
$30,800.00
$27.00
$23,760.00
$33.00
$29,040.00
$32.00
$28,160.00
8
2563.601
TRAFFIC CONTROL
LS
1
$1,000.00
$1,000.00
$1,436.00
$1,436.00
$550.00
$550.00
$1,000.00
$1,000.00
Total SCHEDULE B - SHOREWOOD:
$60,700.00
$56,070.00
$62,568.00
$62,940.00
ALTERNATE 1 - SHOREWOOD
9
2021.501
MOBILIZATION
LS
1
$1,500.00
$1,500.00
$1,985.00
$1,985.00
$1,450.00
$1,450.00
$1,000.00
$1,000.00
10
2503.603
LINING SEWER PIPE 8"
L F
ILS
10
$350.00
$3,500.00
$375.00
$3,750.00
$725.00
$7,250.00
$380.00
$3,800.00
11
2563.601
TRAFFIC CONTROL
1
$500.00
$500.00
$187.00
$187.00
$250.00
$250.00
$500.00
$500.00
Total ALTERNATE 1 - SHOREWOOD:
$5,500.00
$5,922.00
$8,950.00
$5,300.00
Total SCHEDULE A - TONKA BAY:
$35,001.00
$45,224.50
$38,540.00
$54,047.00
Total SCHEDULE B - SHOREWOOD:
$60,700.00
$56,070.00
$62,568.00
$62,940.00
Total ALTERNATE 1 - SHOREWOOD:
$5,500.00
$5,922.00
$8,950.00
$5,300.00
Totals for Project 011018 -00
$101,201.00
1
1$107,216.50
$110,058.00
1
1$122,287.00
of Estimate for Project 011018 -00
1 5.94%
8.75%
1 20.84%
I hereby certify that this is an exact reproduction of bids received.
f
Certified By: r` License No. 54902
Date: December 5, 2017
I M
M City of Shorewood Council Meeting Item
Title / Subject: Resolution Liquor License Bunker Indoor Golf MEETING TYPE
Meeting Date: Monday, December 11, 2017 Regular Meeting
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
Policy Consideration: Approval of New Liquor License: Wine /Strong Beer and Special Sunday Sales to
Bunker Indoor Golf: Shorewood City Code Chapter 401, Liquor Regulations provides for consideration
of licensing establishments to sell on and off -sale liquor in the city limits.
Background: The following establishment is requesting council consideration in issuing a new liquor
license:
Applicant Address License
Edward Boeve 23720 State Highway 7 Wine /Strong Beer
dba Bunker Indoor Golf Shorewood, MN 55331 Special Sunday Sales
The applicant, Edward Boeve /Bunker Indoor Golf, previously ran this business in neighboring city
Minnetonka at 14900 Hwy 7 and has recently secured lease space at the Shorewood Shopping Center.
The business will cater to golf enthusiasts and serve food and wine /strong beer. The applicant, Edward
Boeve /Bunker Indoor Golf, has successfully passed a background investigation performed by the South
Lake Minnetonka Police Department, has successfully submitted all the required documentation, met
the insurance liability requirements, submitted the required city licensing fee of $2,000 for the
Wine /Strong Beer License, and $200 for the Special Sunday Sales and met the preliminary State of
Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement requirements as well.
Once the city council has approved the license it will be forwarded to the State of Minnesota,
Department of Public Safety, Alcohol and Gambling Enforcement department who will perform a
premises inspection pursuant to the requirements for obtaining a new liquor license issued in the state.
Financial or Budget Considerations: Licensing fees as set forth in the City's fee schedule collected.
Recommendation /Action Requested: Staff respectfully recommends the city council approve a new
liquor license effective upon the State of Minnesota, Department of Public Safety, Alcohol and Gambling
Enforcement approval for a Wine /Strong Beer Liquor License with Special Sunday Sales for Edward
Boeve dba Bunker Indoor Golf located at 23720 State Highway 7 in Shorewood. Motion, second, and
simple majority vote required.
Connection to Vision /Mission: Consistency in providing the community with quality public services and
a variety of attractive amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 17 -XX
BUNKER INDOOR GOLF WINE /STRONG BEER AND
SPECIAL SUNDAY SALES LIQUOR LICENSE
WHEREAS, Shorewood City Code, Chapter 401 provides that no person may directly or
indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or
otherwise dispose of alcoholic beverages as part of a commercial transaction without having
obtained the required license or permit; and
WHEREAS, in addition to the requirements set forth by the Minnesota Department of Public
Safety, Alcohol and Gambling Enforcement Division, Shorewood City Code provides that the
applicant shall complete an application for a liquor license, pay the required licensing fee, fulfill
insurance coverage requirements and complete a successful background investigation; and
WHEREAS, Bunker Indoor Golf and owner Edward Boeve has successfully completed the
application process, satisfying the requirements as delineated above for the issuance of a
wine /strong beer liquor license with special Sunday sales for the City of Shorewood, conditional
approval will be granted for the period of one year, effective on the date the Minnesota
Department of Public Safety, Alcohol and Gambling Enforcement Division certifies that the
applicant has passed the new license inspection and met all criteria for approval by the State
agency as well as being consistent with the requirements and provisions of Chapter 401 of the
Shorewood City Code. We anticipate this license period to be effective January 1, 2018 to May
31, 2018 at which time the applicant/license holder will be provided a pro -rated rate to coincide
with Shorewood's liquor license renewal terms of June V to May 31st of each year.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, the
following license is issued to the applicant as follows is approved:
Applicant Address License
Edward Boeve 23720 State Highway 7 Wine /Strong Beer
dba/Bunker Indoor Golf Shorewood, MN 55331 Special Sunday Sales
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 1 lth day of December
2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
••:
MEETING TYPE
REGULAR
City of Shorewood Council Meeting Item
Title / Subject: Adoption of the 2018 General Fund Budget and Property Tax Levy Collectible in 2018
Meeting Date: December 11, 2017
Prepared by: Joe Rigdon, Interim Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachment: Resolution
2018 General Fund Summary Budget
Policy Consideration:
Adoption of this resolution will allow staff to certify the budget and property tax levy to Hennepin
County as required by state law.
Background:
On September 11, 2017, the City of Shorewood adopted the proposed 2018 General Fund budget of
$6,195,632 expenditures and transfers out. At the meeting, the Council changed the proposed property
tax levy increase from 2.9% to 4.0% to account for unforeseen expenditures. The city adopted the
"2018 Proposed Levy Certification" of $5,388,236, or $56,991 higher than the original proposed levy.
At the December 4, 2017 truth in taxation meeting, the Council considered keeping $38,000 of the
$56,991 contingency increase approved at the September 11, 2017 meeting within the final 2018 tax
levy. The $38,000 amount is intended to assist with Southshore Center improvements. The remaining
tax levy contingency increase of $18,991 was suggested to be removed from the 2018 tax levy.
Overall proposed 2018 General Fund revised expenditures and transfers out are budgeted at $6,233,632
or a 3.2% increase from the 2017 General Fund budget. Included is an increase to operating
expenditures of $133,338, or 2.7 %. Total transfers out are budgeted to increase by $58,982, or 5.3 %.
This includes $15,000 increases for both streets and capital equipment, and a $9,018 decrease for the
City Hall debt service transfer that resulted from the 2017 bond refinancing. Additionally, the transfer of
$38,000 for Southshore Center improvements has been included.
General Fund 2018 revised revenues and transfers in are budgeted at $6,059,535, or a 3.6% increase
over the 2017 budget. Of the $211,008 increase in revenues and transfers in, $188,249 is proposed to
be generated from the property tax levy.
To balance the 2018 General Fund budget, a "use of reserves" of $174,097 is proposed. This compares
favorably to a budgeted use of General Fund reserves of $192,785 in the 2017 budget.
The City's 2018 preliminary revised property tax levy of $5,369,245 is 3.6% higher than the 2017 total
levy of $5,180,996. The City is proposing to decrease the payable 2018 City tax rate by 2.7% from
29.450% in 2017 to 28.641% in 2018. In other words, property owners with no change in market values
from payable 2017 to payable 2018 should experience a 2.7% decrease in the City portion of their
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
overall property tax bill. In the event of a market value decrease or increase from payable 2017 to
payable 2018, City property taxes would change proportionately.
Financial or Budget Considerations:
The adoption of this resolution records the City Council's spending priorities for 2018 and the amount of
property taxes to be raised.
Options:
The City Council may choose to:
1. Adopt the General Fund budget and property tax levy as presented at the 3.6% tax levy increase
level.
2. Make additional changes to the budget and /or tax levy and adopt the amended budget and levy.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the resolution as submitted.
Next Steps and Timelines:
The final tax levy will be applied by Hennepin County to create property tax statements that will be
mailed in April, 2018, for collection on May 15 and October 15, 2018.
Connection to Vision / Mission:
This process contributes to sound financial management by providing financial resources to pay for
desired city services.
CITY OF SHOREWOOD
RESOLUTION NO. 17-
A RESOLUTION ADOPTING THE 2018 GENERAL FUND OPERATING BUDGET
AND APPROVING THE PROPERTY TAX LEVY COLLECTIBLE IN 2018
WHEREAS, the 2018 Budget and property tax levies collectible in 2018 for the
City of Shorewood have been prepared and reviewed by the City Council; and,
WHEREAS, the budget has been modified by the City Council to meet service delivery
goals; and,
WHEREAS, the City Council held a Truth -in- Taxation public meeting on December 4,
2017, to receive public comment regarding the adoption of such budgets and property tax levies;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. That a budget of $6,233,632 is adopted to pay for 2018 General Fund operations.
2. That the sum of $5,369,245 is levied for 2017, collectible in 2018, upon taxable
property in the City of Shorewood.
3. That the City Administrator is hereby instructed to transmit a certified copy
of this resolution to the County Auditor of Hennepin County, Minnesota.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this l lth day of
December, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
General Fund
2018 Budget
Summary
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number 2015 2015 2016 2016 2017 2017 2018 2018 2018
Taxes
4,931,464
4,949,125
5,079,408
5,129,619
5,180,996
2,654,194
5,369,245
188,249
3.6%
Licenses & Permits
147,770
275,567
169,180
340,111
239,180
284,819
245,155
5,975
2.5%
Intergovernmental
87,251
103,795
90,751
172,806
90,751
89,959
91,250
499
0.5%
Charges for Services
42,200
58,709
42,200
51,318
42,200
58,437
53,885
11,685
27.7%
Fines & Forfeitures
57,000
65,234
60,000
48,868
60,000
51,401
60,000
0
0.0%
Special Assessments
0
0
0
0
0
0
0
0
N/A
Miscellaneous
210,400
279,178
210,400
299,374
210,400
185,735
215,000
4,600
2.2%
TOTAL REVENUES
5,476,085
5,731,608
5,651,939
6,042,096
5,823,527
3,324,545
6,034,535
211,008
3.6%
OTHER FINANCING SOURCES
Sales of Capital Assets
0
0
0
0
0
0
0
0
N/A
Transfers In
25,000
25,000
25,000
25,000
25,000
25,000
25,000
0
0.0%
TOTAL OTHER FINANCING SOURCES
25,000
25,000
25,000
25,000
25,000
25,000
25,000
0
0.0%
TOTAL REVENUES AND OTHER
FINANCING SOURCES
5,501,085
5,756,608
5,676,939
6,067,096
5,848,527
3,349,545
6,059,535
211,008
3.6%
EXPENDITURES
GENERAL GOVERNMENT
Council
134,950
91,545
158,100
162,138
141,100
65,651
84,100
(57,000)
-40.4%
Administration
417,553
409,030
477,604
420,783
465,604
399,994
447,024
(18,580)
-4.0%
Elections
0
0
0
12,409
0
0
21,975
21,975
N/A
Finance
160,808
183,517
172,773
181,343
175,173
164,094
172,483
(2,690)
-1.5%
Professional Services
215,060
200,096
226,400
252,052
236,400
246,811
240,000
3,600
1.5%
Planning
184,457
212,952
191,097
195,958
276,247
257,140
190,361
(85,886)
-31.1%
Municipal Buildings
194,200
149,961
196,100
188,644
201,300
217,573
207,600
6,300
3.1%
TOTAL GENERAL GOVERNMENT
1,307,028
1,247,100
1,422,074
1,413,326
1,495,824
1,351,263
1,363,543
(132,281)
-8.8%
PUBLIC SAFETY
Police
1,297,826
1,307,309
1,336,165
1,323,751
1,394,050
1,396,578
1,449,930
55,880
4.0%
Fire
637,471
636,800
640,334
639,088
629,624
629,587
625,953
(3,671)
-0.6%
Protective Inspections
129,223
136,627
134,549
142,259
137,049
147,840
144,263
7,214
5.3%
TO TAL PUBLIC SA FE TY
2,064,520
2,080,736
2,111,048
2,105,098
2,160,723
2,174,005
2,220,146
59,423
2.8%
General Fund
2018 Budget
Summary
Account Number
STREETS
Engineer
Public Works
Ice and Snow Removal
TOTAL STREETS
PARKS AND RECREATION
Park Maintenance
Recreation
TOTAL PARKS AND RECREATION
TOTAL EXPENDITURES
OTHER FINANCING USES
Transfers Out
TOTAL EXPENDITURES AND OTHER
FINANCING USES
EXCESS (DEFICIENCY) OF REVENUES
AND OTHER SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
2015 2015 2016 2016 2017 2017 2018 2018 2018
87,900
91,100
89,725
100,561
89,725
61,702
89,500
(225) -0.3%
804,847
580,131
810,465
620,286
842,665
535,001
1,019,797
177,132 21.0%
103,339
41,503
105,465
50,928
105,465
41,784
113,931
8,466 8.0%
232,116
255,826
241,997
283,567
241,997
236,302
262,820
20,823 8.6%
996,086
712,734
1,005,655
771,775
1,037,855
638,487
1,223,228
185,373 17.9%
170,773
202,137
178,822
232,111
178,822
188,948
196,932
18,110 10.1%
61,343
53,689
63,175
51,456
63,175
47,354
65,889
2,714 4.3%
232,116
255,826
241,997
283,567
241,997
236,302
262,820
20,823 8.6%
4,599,750
4,296,397
4,780,774
4,573,766
4,936,399
4,400,057
5,069,737
133,338 2.7%
1,043,513 1,043,513 1,076,313 1,387,313 1,104,913 1,804,913 1,163,895 58,982 5.3%
5,643,263 5,339,910 5,857,087 5,961,079 6,041,312 6,204,970 6,233,632 192,320 3.2%
(142,178) 416,698 (180,148) 106,017 (192,785) (2,855,425) (174,097) 18,688 -9.7%
2
General Fund
2018 Budget
Revenues by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
REVENUES
I IkR14 &
101 -00- 3010 -0000
CURRENT AD VALOREM TAXES
4,931,464
4,783,936
5,079,408
4,972,519
5,180,996
2,648,984
5,369,245
188,249
3.6%
101 -00- 3011 -0000
DELINQUENT AD VALOREM TAXES
0
38,198
0
30,155
0
0
0
0
N/A
101 -00- 3100 -0000
FISCAL DISPARITIES
0
123,634
0
119,405
0
0
0
0
N/A
101 -00- 3180 -0000
OTHER TAXES
0
0
0
0
0
0
0
0
N/A
101 -00- 3191 -0000
PENALTIES & INT. ON AD VALOREM
0
3,358
0
7,541
0
0
0
0
N/A
101 -00- 3192 -0000
TAX FORFEIT SALE
0
0
0
0
0
5,210
0
0
N/A
101 -00- 3343 -0000
Total Taxes
4,931,464
4,949,125
5,079,408
5,129,619
5,180,996
2,654,194
5,369,245
188,249
3.6%
101 -00- 3344 -0000
PERA AID
4,751
4,751
4,751
4,751
4,751
2,376
4,750
LICENSES & PERMITS
0.0%
101 -00- 3345 -0000
MUNICIPAL STATE AID FOR STREET
70,000
84,206
73,000
88,022
73,000
86,868
101 -00- 3211 -0000
LIQUOR LICENSES
8,820
1,430
1,430
1,430
1,430
3,430
1,430
0
0.0%
101 -00- 3212 -0000
TOBACCO LICENSES
500
1,250
500
1,350
500
1,250
500
0
0.0%
101 -00- 3215 -0000
REFUSE COLLECTION LICENSES
0
1,525
0
1,375
0
150
1,375
1,375
N/A
101 -00- 3216 -0000
TREE TRIMMING LICENSES
500
840
500
790
500
450
500
0
0.0%
101 -00- 3217 -0000
RENTAL HOUSING LICENSES
1,000
0
1,000
0
1,000
0
0
(1,000)
- 100.0%
101 -24- 3217 -0000
RENTAL HOUSING LICENSES
0
1,020
0
1,380
0
1,140
2,400
2,400
N/A
101 -00- 3218 -0000
OTHER BUSINESS LICENSES &PEN
3,500
934
3,500
734
3,500
576
750
(2,750)
-78.6%
101 -00- 3219 -0000
LAWN FERTILIZER LICENSE
0
210
0
240
0
180
200
200
N/A
101 -00- 3221 -0000
BUILDING PERMITS
110,000
6,742
130,000
17,400
190,000
7,623
190,000
0
0.0%
101 -24- 3221 -0000
BUILDING PERMITS
0
191,422
0
226,476
0
216,708
0
0
N/A
101 -00- 3222 -0000
PLAN CHECK FEES
20,000
0
30,000
0
40,000
0
0
(40,000)
- 100.0%
101 -24- 3222 -0000
PLAN CHECK FEES
0
66,151
0
86,516
0
50,506
45,000
45,000
N/A
101 -00- 3223 -0000
DOG LICENSES
3,300
3,643
2,000
2,246
2,000
1,681
2,000
0
0.0%
101 -00- 3224 -0000
FARM ANIMAL PERMIT
100
200
250
50
250
50
0
(250)
- 100.0%
101 -00- 3225 -0000
HORSE PERMITS
50
50
0
25
0
25
0
0
N/A
101 -00- 3226 -0000
OTHER NON-BUSINESS LICENSES AN
0
50
0
0
0
0
0
0
N/A
101 -00- 3230 -0000
DOMESTIC PARTNERSHIP REG
0
0
0
0
0
0
0
0
N/A
101 -00- 3235 -0000
SOLICITOR PERMIT
0
100
0
100
0
1,050
1,000
1,000
N/A
Total Licenses & Penn its 147,770 275,567 169,180 340,111 239,180 284,819 245,155 5,975 2.5%
INTERGOVERNMENTAL
101 -00- 3313 -0000
FEDERAL GRANTS - COMMUNITY DEV
0
0
0
0
0
0
0
0
N/A
101 -00- 3314 -0000
BULLETPROOF VEST GRANT
0
1,590
500
2,011
500
0
0
(500)
- 100.0%
101 -21- 3314 -0000
BULLET -PROOF VEST GRANT
0
0
0
0
0
0
0
0
N/A
101 -00- 3316 -0000
FEMA STORM DISASTER AID
0
0
0
1,858
0
715
0
0
N/A
101 -00- 3341 -0000
LOCAL PERFORMANCE AID
1,000
1,040
1,000
1,044
1,000
0
0
(1,000)
- 100.0%
101 -00- 3342 -0000
HACA
0
0
0
0
0
0
0
0
N/A
101 -00- 3343 -0000
MKT VALUE CREDIT AID
0
49
0
49
0
0
0
0
N/A
101 -00- 3344 -0000
PERA AID
4,751
4,751
4,751
4,751
4,751
2,376
4,750
(1)
0.0%
101 -00- 3345 -0000
MUNICIPAL STATE AID FOR STREET
70,000
84,206
73,000
88,022
73,000
86,868
75,000
2,000
2.7%
101 -00- 3346 -0000
STATE SNOW /STORM DISASTER AID
0
0
0
0
0
0
0
0
N/A
101 -00- 3347 -0000
MNDOT COOPERATIVE AGREEMENT
0
0
0
0
0
0
0
0
N/A
101 -00- 3362 -0000
MISCGRANTS
11,500
12,159
11,500
75,070
11,500
0
11,500
0
0.0%
Total Intergovemmental
87,251
103,795
90,751
172,806
90,751
89,959
91,250
499
0.5%
3
General Fund
2018 Budget
Revenues by Line Item
Account Number
Description
Budget
2016
Actual
2016
CHARGES FOR SERVICES
101 -00- 3400 -0000
CHARGES FOR SERVICES
101 -00- 3410 -0000
RENTAL INCOME
101 -00- 3413 -0000
ZONING AND SUBDIVISION FEES
101 -18- 3413 -0000
ZONING & SUBDIVISION FEES
101 -00- 3414 -0000
PASS -THRU CHARGES
101 -00- 3415 -0000
SALE OF COPIES
101 -00- 3417 -0000
SPECIAL ASSESSMENT SEARCHES
101 -00- 3420 -0000
ELECTION FILING FEES
101 -00- 3470 -0000
PARK DEDICATION FEES
101 -00- 3471 -0000
PARK FEES & RENTALS
101 -53- 3471 -0000
PARK FEES & RENTALS
101 -00- 3472 -0000
TREE SALES
101 -00- 3473 -0000
PARK PROGRAM FEES
101 -53- 3473 -0000
PARK PROGRAM FEES
101 -00- 3474 -0000
ARCTIC FEVER DONATIONS
101 -00- 3475 -0000
ARCTIC FEVER TEA PARTY DONATIO
101 -53- 3475 -0000
ARCTIC FEVER TEA PARTY
101 -53- 3476 -0000
COMM GARDEN PLOT RENTAL
101 -53- 3478 -0000
SAFETY CAMP
101 -53- 3479 -0000
MUSIC IN THE PARK
101 -00- 3480 -0000
PROGRAM (CLASS) FEES
101 -53- 3481 -0000
GARDEN FAIR
101 -00- 3482 -0000
Special Event Permit Fees
0
Total Charges for Services
FINES & FORFEITURES
101 -00- 3510 -0000
FINES & FORFEITS
101 -00- 3511 -0000
IMPOUND FEES
500
Total Fines & Forfeitures
SPECIAL ASSESSMENTS
101 -00- 3610 -0000
SPECIAL ASSESSMENT - CURRENT
101 -00- 3611 -0000
SPECIAL ASSESSMENT - DELINQUENT
101 -00- 3614 -0000
SPECIAL ASSESSMENT - INTEREST
MISCELLANEOUS
101 -00- 3620 -0000
101 -00- 3621 -0000
101 -00- 3623 -0000
101 -53- 3623 -0000
101 -00- 3624 -0000
101 -00- 3625 -0000
101 -00- 3626 -0000
101 -00- 3627 -0000
Total Special Assessments
Budget
2015
Actual
2015
Budget
2016
Actual
2016
Budget
2017
YTD
11/27/17
2017
Preliminary
Budget
2018
Budget
Change
2018
Percentage
Change
2018
0
0
0
0
4,500
0
0
(4,500)
- 100.0%
0
0
0
0
0
0
0
0
N/A
4,500
10,812
4,500
14,645
0
10,475
11,000
11,000
N/A
0
0
0
0
0
0
0
0
N/A
0
2,928
0
(1,280)
0
3,840
0
0
N/A
500
311
500
207
500
208
250
(250)
-50.0%
200
200
200
25
200
25
25
(175)
-87.5%
0
0
0
6
0
0
10
10
N/A
0
0
0
0
0
0
0
0
N/A
1,500
33,925
1,500
32,650
1,500
38,109
35,000
33,500
2233.3%
0
0
0
0
0
0
0
0
N/A
0
6,957
0
1,925
0
2,557
3,000
3,000
N/A
32,000
0
32,000
0
32,000
0
0
(32,000)
- 100.0%
0
0
0
0
0
0
0
0
N/A
3,500
3,250
3,500
3,269
3,500
2,225
3,000
(500)
-14.3%
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
885
0
1,185
0
1,230
1,200
1,200
N/A
0
(501)
0
(489)
0
112
0
0
N/A
0
0
0
(1,045)
0
(800)
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
(58)
0
(30)
0
(24)
0
0
N/A
0
0
0
250
0
480
400
400
N/A
42,200
58,709
42,200
51,318
42,200
58,437
53,885
11,685
27.7%
57,000 65,084 60,000 48,868 60,000 50,961 60,000 0 0.0%
0 150 0 0 0 440 0 0 N/A
57,000 65,234 60,000 48,868 60,000 51,401 60,000 0 0.0%
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
INTEREST EARNINGS
35,000
35,182
35,000
59,413
35,000
73
35,000
0
0.0%
GAIN /(LOSS) ON INVESTMENTS
0
0
0
0
0
0
0
0
N/A
CONTRIBUTIONS AND DONATIONS
0
300
0
300
0
0
0
0
N/A
PARK DONATIONS
0
20
0
250
0
2,000
0
0
N/A
REFUNDS & REIMBURSEMENTS
10,000
63,574
10,000
61,591
10,000
14,468
15,000
5,000
50.0%
POP MACHINE REVENUE
0
0
0
0
0
0
0
0
N/A
DRY HYDRANT CHARGES
0
940
0
263
0
0
0
0
N/A
CELLULAR ANTENNA REVENUE
150,000
177,215
150,000
159,121
150,000
162,745
150,000
0
0.0%
4
General Fund
2018 Budget
Revenues by Line Item
5
YTD
Preliminary
Budget
Percentage
Budget
Actual
Budget
Actual
Budget
11/27/17
Budget
Change
Change
Account Number
Description
2015
2015
2016
2016
2017
2017
2018
2018
2018
101 -00- 3630 -0000
LEASE REVENUE
0
(787)
0
394
0
0
0
0
N/A
101 -00- 3670 -0000
MISCELLANEOUS REVENUE
15,400
2,734
15,400
18,042
15,400
6,449
15,000
(400)
-2.6%
Total Miscellaneous
210,400
279,178
210,400
299,374
210,400
185,735
215,000
4,600
2.2%
TOTAL REVENUES
5,476,085
5,731,608
5,651,939
6,042,096
5,823,527
3,324,545
6,034,535
211,008
3.6%
OTHER FINANCING SOURCES
101 -00- 3910 -0000
SALES OF CAPITAL ASSETS
0
0
0
0
0
0
0
0
N/A
101 -00- 3920 -0000
TRANSFERS IN
25,000
25,000
25,000
25,000
25,000
25,000
25,000
0
0.0%
TOTAL OTHER FINANCING SOURCES
25,000
25,000
25,000
25,000
25,000
25,000
25,000
0
0.0%
TOTAL REVENUES AND OTHER
FINANCING SOURCES
5.501.085
5.756.608
5.676.939
6067.096
5.848527
3349545
6.059.535
211.008
36
5
General Fund
2018 Budget
Expenditures by Line Item
Account Number
Description
Budget
2015
Actual
2015
Budget
2016
Actual
2016
Budget
2017
YTD
11/27/17
2017
Preliminary
Budget
2018
Budget
Change
2018
Percentage
Change
2018
EXPENDITURES
OTHER SERVICES AND CHARGES
101
-11- 4331
-0000
TRAVEL, CONFERENCE & SCHOOL
101
-11- 4351
-0000
PRINTING AND PUBLISHING
101
DEPT 11
COUNCIL
CONTRACTUAL SERVICES
101
-11- 4410
-0000
RENTALS
101
-11- 4433
-0000
DUES AND SUBSCRIPTIONS
PERSONAL SERVICES
-11- 4440
-0000
MISC SERVICES /CONTINGENCY
43,613
52,000
39,886
Total Other Services and Charges
30,723
52,000
101 -11- 4103 -0000
PART -TIME
21,000
20,600
21,000
20,600
21,000
18,883
21,000
(60,000)
0 0.0%
101 -11- 4121 -0000
PERA CONTRIB - CITY SHARE
0
0
0
0
0
0
0
0 N/A
101 -11- 4122 -0000
FICA CONTRIB - CITY SHARE
1,600
1,576
1,600
1,576
1,600
1,444
1,600
0 0.0%
101 -11- 4151 -0000
WORKERS COMPENSATION
0
0
0
0
0
0
0
0 N/A
Total Personal Services
22,600
22,175
22,600
22,175
22,600
20,327
22,600
0 0.0%
ANNUMM
101
-11- 4245
-0000
GENERAL SUPPLIES
101
-11- 4302
-0000
CONSULTING FEES
66.7%
0
0
Total Supplies
OTHER SERVICES AND CHARGES
101
-11- 4331
-0000
TRAVEL, CONFERENCE & SCHOOL
101
-11- 4351
-0000
PRINTING AND PUBLISHING
101
-11- 4400
-0000
CONTRACTUAL SERVICES
101
-11- 4410
-0000
RENTALS
101
-11- 4433
-0000
DUES AND SUBSCRIPTIONS
101
-11- 4440
-0000
MISC SERVICES /CONTINGENCY
43,613
52,000
39,886
Total Other Services and Charges
CAPITAL OUTLAY
101 -11- 4620 -0000 Buildings & Structures
Total Council
2,000 1,751 2,000 1,330 2,000 2,147 2,000 0 0.0%
0 0 0 0 0 0 0 0 N/A
2,000 1,751 2,000 1,330 2,000 2,147 2,000 0 0.0%
4,500
11,191
4,500
10,959
4,500
11,644
7,500
3,000
66.7%
0
0
0
0
0
0
0
0
N/A
0
12,814
50,000
87,789
0
810
0
0
N/A
0
0
0
0
0
0
0
0
N/A
49,000
43,613
52,000
39,886
52,000
30,723
52,000
0
0.0%
56,850
0
27,000
0
60,000
0
0
(60,000)
- 100.0%
110,350
67,618
133,500
138,633
116,500
43,177
59,500
(57,000)
-48.9%
0 0 0 0 0 0 0 0 N/A
134,950 91,545 158,100 162,138 141,100 65,651 84,100 (57,000) -40.4%
6
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 13 ADMINISTRATION
101 -13- 4101 -0000
FULL -TIME REGULAR
187,866
181,408
304,996
185,933
304,996
255,930
281,719
(23,277)
-7.6%
101 -13- 4102 -0000
OVERTIME
0
0
0
0
0
0
0
0
N/A
101 -13- 4103 -0000
PART -TIME
12,520
5,258
25,000
8,693
13,000
7,822
13,718
718
5.5%
101 -13- 4107 -0000
ELECTION JUDGE
0
0
0
0
0
0
0
0
N/A
101 -13- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -13- 4121 -0000
PERA CONTRIB - CITY SHARE
14,450
13,296
22,962
14,147
22,962
19,096
22,158
(804)
-3.5%
101 -13- 4122 -0000
FICA CONTRIB - CITY SHARE
15,330
13,693
24,327
18,547
24,327
20,165
22,601
(1,726)
-7.1
101 -13- 4131 -0000
EMPLOYEE INSURANCE - CITY
20,987
34,821
36,869
32,684
36,869
42,446
39,915
3,046
8.3%
101 -13- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -13- 4151 -0000
WORKERS COMPENSATION
0
763
0
2,427
0
2,080
2,363
2,363
N/A
Total Personal Services
251,153
249,239
414,154
262,431
402,154
347,539
382,474
(19,680)
-4.9%
ANNUMeW
101 -13- 4200 -0000 OFFICE SUPPLIES 5,000 2,134 5,000 5,065 5,000 3,834 5,000 0 0.0%
101 -13- 4208 -0000 POSTAGE 11,000 7,901 11,000 9,469 11,000 11,755 11,000 0 0.0%
101 -13- 4221 -0000 MAINTENANCE OF EQUIPMENT 4,000 2,785 4,000 965 4,000 1,011 4,000 0 0.0%
101 -13- 4245 -0000 GENERAL SUPPLIES 900 468 900 1,799 900 383 1,000 100 11.1%
Total Supplies 20,900 13,288 20,900 17,298 20,900 16,983 21,000 100 0.5%
OTHER SERVICES AND CHARGES
101 -13- 4321 -0000
COMMUNICATIONS - VOICE/DATA
0
0
900
0
900
360
0
(900)
- 100.0%
101 -13- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
6,500
4,195
7,000
4,056
7,000
3,594
7,800
800
11.4%
101 -13- 4351 -0000
PRINTING AND PUBLISHING
1,500
1,319
2,000
4,128
2,000
3,124
3,000
1,000
50.0%
101 -13- 4400 -0000
CONTRACTUAL SERVICES
137,000
140,551
32,000
132,380
32,000
26,781
32,000
0
0.0%
101 -13- 4433 -0000
DUES AND SUBSCRIPTIONS
500
439
650
490
650
1,613
750
100
15.4%
101 -13- 4440 -0000
MISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
145,500
146,503
42,550
141,053
42,550
35,472
43,550
1,000
2.4%
Total Administration
417,553
409,030
477,604
420,783
465,604
399,994
447,024
(18,580)
-4.0%
7
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 14 ELECTIONS
PERSONAL SERVICES
101 -14- 4107 -0000 ELECTION JUDGE 0 0 0 12,409 0 0 14,700 14,700 N/A
Total Personal Services 0 0 0 12,409 0 0 14,700 14,700 N/A
SUPPLIES
0 0
101 -14- 4200 -0000
OFFICE SUPPLIES
101 -14- 4221 -0000
MAINTENANCE OF EQUIPMENT
101 -14- 4245 -0000
GENERAL SUPPLIES
0 0
Total Supplies
OTHER SERVICES AND CHARGES
101 -14- 4351 -0000
PRINTING AND PUBLISHING
101 -14- 4440 -0000
MISC SERVICES /CONTINGENCY
0 1,410
Total Other Services and Charges
N/A
Total Elections
0
0 0
0 0
0 790
790
N/A
0
0 0
0 0
0 1,900
1,900
N/A
0
0 0
0 0
0 1,410
1,410
N/A
0
0 0
0 0
0 4,100
4,100
N/A
0 N/A
2,500 2,500 N/A
0 0 0 0 0 0 675 675 N/A
0 0 0 0 0 0 3,175 3,175 N/A
0 0 0 12,409 0 0 21,975 21,975 N/A
8
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 15 FINANCE
101 -15- 4101 -0000
FULL -TIME REGULAR
107,669
112,461
112,021
114,756
112,021
73,461
49,344
(62,677)
-56.0%
101 -15- 4102 -0000
OVERTIME
0
0
0
0
0
0
0
0
N/A
101 -15- 4103 -0000
PART -TIME
0
0
0
0
0
0
0
0
N/A
101 -15- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -15- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -15- 4121 -0000
PERA CONTRIB - CITY SHARE
7,806
8,400
8,122
8,738
8,122
5,210
3,701
(4,421)
-54.4%
101 -15- 4122 -0000
FICA CONTRIB - CITY SHARE
8,237
8,078
8,570
8,364
8,570
5,425
3,775
(4,795)
-56.0%
101 -15- 4131 -0000
EMPLOYEE INSURANCE - CITY
11,046
13,817
13,560
13,760
13,560
8,787
5,768
(7,792)
-57.5%
101 -15- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
5,342
0
0
N/A
101 -15- 4151 -0000
WORKERS COMPENSATION
0
492
0
780
0
415
395
395
N/A
Total Personal Services
134,758
143,248
142,273
146,398
142,273
98,640
62,983
(79,290)
-55.7%
SUPPLIES
101 -15- 4200 -0000
OFFICE SUPPLIES
250
872
600
1,283
600
198
600
0
0.0%
101 -15- 4221 -0000
MAINTENANCE OF EQUIPMENT
9,500
18,381
14,000
13,697
15,000
7,362
15,000
0
0.0%
101 -15- 4245 -0000
GENERAL SUPPLIES
300
0
0
0
0
0
0
0
N/A
Total Supplies
10,050
19,253
14,600
14,980
15,600
7,560
15,600
0
0.0%
OTHER SERVICES AND CHARGES
101 -15- 4301 -0000
AUDITING & ACCOUNTING
3,600
10,520
3,600
11,175
5,000
0
0
(5,000)
- 100.0%
101 -15- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
4,000
1,706
4,000
1,758
4,000
1,068
2,000
(2,000)
-50.0%
101 -15- 4351 -0000
PRINTING AND PUBLISHING
900
0
900
109
900
(109)
1,000
100
11.1
101 -15- 4360 -0000
INSURANCE
0
0
0
0
0
0
0
0
N/A
101 -15- 4400 -0000
CONTRACTUAL SERVICES
1,000
798
1,000
0
1,000
51,366
84,000
83,000
8300.0%
101 -15- 4433 -0000
DUES AND SUBSCRIPTIONS
500
280
400
220
400
50
400
0
0.0%
101 -15- 4440 -0000
MISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0
N/A
101 -15- 4450 -0000
BANK SERVICE CHARGES
6,000
7,714
6,000
6,703
6,000
5,519
6,500
500
8.3%
Total Other Services and Charges
16,000
21,017
15,900
19,965
17,300
57,894
93,900
76,600
442.8%
Total Finance
160,808
183,517
172,773
181,343
175,173
164,094
172,483
(2,690)
-1.5%
9
General Fund
2018 Budget
Expenditures by Line Item
10
YTD
Preliminary
Budget
Percentage
Budget
Actual
Budget
Actual
Budget
11/27/17
Budget
Change
Change
Account Number
Description
2015
2015
2016
2016
2017
2017
2018
2018
2018
DEPT 16
PROFESSIONAL SERVICES
SUPPLIES
101 -16- 4200 -0000
OFFICE SUPPLIES
0
0
0
0
0
0
0
0
N/A
OTHER SERVICES AND CHARGES
101 -16- 4301 -0000
AUDITING & ACCOUNTING
26,660
21,700
27,000
31,769
28,000
29,547
30,000
2,000
7.1%
101 -16- 4303 -0000
ENGINEERING FEES
0
0
0
0
0
0
0
0
N/A
101 -16- 4304 -0000
LEGAL FEES
78,400
65,623
82,400
102,206
86,400
95,264
90,000
3,600
4.2%
101 -16- 4400 -0000
CONTRACTUAL SERVICES
110,000
112,773
117,000
118,077
122,000
122,000
120,000
(2,000)
-1.6%
101 -16- 4440 -0000
NIISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
215,060
200,096
226,400
252,052
236,400
246,811
240,000
3,600
1.5%
Total Professional Services
215,060
200,096
226,400
252,052
236,400
246,811
240,000
3,600
1.5%
10
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 18 PLANNING
101 -18- 4101 -0000
FULL -TIME REGULAR
135,193
138,835
139,240
137,309
139,240
167,700
143,665
4,425
3.2%
101 -18- 4102 -0000
OVERTIME
0
0
0
0
0
0
0
0
N/A
101 -18- 4103 -0000
PART -TIME
0
0
0
0
0
0
0
0
N/A
101 -18- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -18- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -18- 4121 -0000
PERA CONTRIB - CITY SHARE
9,802
10,355
10,095
10,493
10,095
8,094
10,775
680
6.7%
101 -18- 4122 -0000
FICA CONTRIB - CITY SHARE
10,342
10,314
10,652
10,557
10,652
12,840
10,990
338
3.2%
101 -18- 4131 -0000
EMPLOYEE INSURANCE - CITY
17,820
24,154
18,810
24,177
18,810
18,884
11,136
(7,674)
-40.8%
101 -18- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -18- 4151 -0000
WORKERS COMPENSATION
0
747
0
1,081
0
807
945
945
N/A
Total Personal Services
173,157
184,405
178,797
183,617
178,797
208,325
177,511
(1,286)
-0.7%
AwwwNeW
101 -18- 4200 -0000 OFFICE SUPPLIES
101 -18- 4208 -0000 POSTAGE
101 -18- 4221 -0000 MAINTENANCE OF EQUIPMENT
101 -18- 4245 -0000 GENERAL SUPPLIES
Total Supplies
OTHER SERVICES AND CHARGES
0
0
0
0
0
0
0
0
N/A
0
0
0
7
0
30
0
0
N/A
0
400
0
400
0
400
0
0
N/A
300
23
300
0
450
19
450
0
0.0%
300
423
300
407
450
449
450
0
0.0%
101 -18- 4304 -0000
LEGAL FEES
0
13,863
0
1,779
0
5,693
0
0
N/A
101 -18- 4321 -0000
COMMUNICATIONS - VOICE/DATA
1,000
666
1,000
625
1,000
489
1,000
0
0.0%
101 -18- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
4,200
1,803
4,200
3,207
4,200
937
4,200
0
0.0%
101 -18- 4351 -0000
PRINTING AND PUBLISHING
1,100
1,624
1,200
2,189
1,200
2,673
2,000
800
66.7%
101 -18- 4400 -0000
CONTRACTUAL SERVICES
3,500
9,536
4,400
3,466
89,400
37,692
4,000
(85,400)
-95.5%
101 -18- 4433 -0000
DUES AND SUBSCRIPTIONS
1,200
633
1,200
668
1,200
724
1,200
0
0.0%
101 -18- 4440 -0000
MISC SERVICES /CONTINGENCY
0
0
0
0
0
158
0
0
N/A
Total Other Services and Charges
11,000
28,124
12,000
11,934
97,000
48,366
12,400
(84,600)
-87.2%
Total Planning
184,457
212,952
191,097
195,958
276,247
257,140
190,361
(85,886)
-31.1%
General Fund
2018 Budget
Expenditures by Line Item
101 -19- 4302 -0000
CONSULTING FEES
0
0
0
0
0
YTD
Preliminary
Budget
Percentage
101 -19- 4304 -0000
LEGAL FEES
Budget
Actual
Budget
Actual
Budget
11/27/17
Budget
Change
Change
Account Number
Description
2015
2015
2016
2016
2017
2017
2018
2018
2018
101 -19- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
0
0
0
0
0
0
0
0
N/A
DEPT 19
MUNICIPAL BUILDINGS
113,000
71,404
116,000
83,340
116,000
144,378
116,000
0
0.0%
SUPPLIES
INSURANCE DEDUCTIBLE
0
2,500
0
0
0
0
0
0
N/A
101 -19- 4221 -0000
MAINTENANCE OF EQUIPMENT
11,400
48,474
9,000
28,171
9,000
7,305
10,000
1,000
11.1%
101 -19- 4223 -0000
MAINTENANCE OF BUILDINGS
10,000
4,558
10,300
3,518
10,300
2,210
10,000
(300)
-2.9%
101 -19- 4245 -0000
GENERAL SUPPLIES
2,000
1,559
2,000
2,161
2,000
1,671
2,000
0
0.0%
101 -19- 4433 -0000
DUES AND SUBSCRIPTIONS
0
354
0
534
0
172
500
500
Total Supplies
23,400
54,592
21,300
33,850
21,300
11,186
22,000
700
3.3%
0
N/A
101 -19- 4440 -0000
MISC SERVICES /CONTINGENCY
0
113
0
0
0
OTHER SERVICES AND CHARGES
0
N/A
101 -19- 4701 -0000
BOND PRINCIPAL
0
0
0
0
101 -19- 4302 -0000
CONSULTING FEES
0
0
0
0
0
0
0
0
N/A
101 -19- 4304 -0000
LEGAL FEES
0
0
0
0
0
0
0
0
N/A
101 -19- 4321 -0000
COMMUNICATIONS - VOICE/DATA
36,000
3,670
38,000
42,402
42,000
41,542
44,000
2,000
4.8%
101 -19- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
0
0
0
0
0
0
0
0
N/A
101 -19- 4360 -0000
INSURANCE
113,000
71,404
116,000
83,340
116,000
144,378
116,000
0
0.0%
101 -19- 4361 -0000
INSURANCE DEDUCTIBLE
0
2,500
0
0
0
0
0
0
N/A
101 -19- 4380 -0000
UTILITY SERVICES
11,000
7,045
10,000
14,888
10,000
5,900
11,000
1,000
10.0%
101 -19- 4400 -0000
CONTRACTUAL SERVICES
9,800
9,403
9,800
13,039
11,000
13,585
13,100
2,100
19.1%
101 -19- 4410 -0000
RENTALS
1,000
881
1,000
591
1,000
788
1,000
0
0.0%
101 -19- 4433 -0000
DUES AND SUBSCRIPTIONS
0
354
0
534
0
172
500
500
N/A
101 -19- 4437 -0000
TAXES/LICENSES
0
0
0
0
0
0
0
N/A
101 -19- 4440 -0000
MISC SERVICES /CONTINGENCY
0
113
0
0
0
22
0
N/A
101 -19- 4701 -0000
BOND PRINCIPAL
0
0
0
0
0
0
0
N/A
101 -19- 4711 -0000
BOND INTEREST
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
170,800
95,369
174,800
154,794
180,000
206,387
185,600
5,600
3.1
Total Municipal Buildings
194,200
149,961
196,100
188,644
201,300
217,573
207,600
6,300
3.1
TOTAL GENERAL GOVERNMENT
1,307,028
1,247,100
1,422,074
1,413,326
1,495,824
1,351,263
1,363,543
(132,281)
-8.8%
12
General Fund
2018 Budget
Expenditures by Line Item
Account Number
Description
Budget
2015
Actual Budget
2015 2016
Actual
2016
Budget
2017
YTD Preliminary
11/27/17 Budget
2017 2018
Budget
Change
2018
Percentage
Change
2018
DEPT 21
POLICE
FISCAL AGENT FEES
0
Total Other Services and Charges
500
0
0
N/A
SUPPLIES
0
0
0
0
0
0
0
N/A
101 -21- 4212 -0000
MOTOR FUELS & LUBRICANTS
0
0 0
0
0
0
0 0
N/A
101 -21- 4221 -0000
MAINTENANCE OF EQUIPMENT
0
0 0
0
0
0
0 0
N/A
101 -21- 4245 -0000
GENERAL SUPPLIES
0
0 0
3,601
0
0
0 0
N/A
Total Supplies
0
0 0
1601
0
0
0 0
N/A
OTHER SERVICES AND CHARGES
101 -21- 4304 -0000
LEGAL FEES
101 -21- 4360 -0000
INSURANCE
101 -21- 4380 -0000
UTILITY SERVICES
101 -21- 4400 -0000
CONTRACTUAL SERVICES
101 -21- 4440 -0000
MISC SERVICES /CONTINGENCY
101 -21- 4720 -0000
FISCAL AGENT FEES
0
Total Other Services and Charges
CAPITAL OUTLAY
101 -21- 4620 -0000 BUILDINGS & STRUCTURES
Total Police
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
500
0
0
N/A
0
0
0
0
0
0
0
0
N/A
1,070,145
1,079,556
1,103,665
1,105,804
1,177,550
1,179,544
1,234,633
57,083
4.8%
2,500
2,573
2,500
3,616
2,500
2,727
2,500
0
0.0%
0
0
0
0
0
0
0
0
N/A
1,072,645 1,082,129 1,106,165 1,109,419 1,180,050 1,182,771 1,237,133 57,083 4.8%
225,181 225,180 230,000 214,332 214,000 213,807 212,797 (1,203) -0.6%
1,297,826 1,307,309 1,336,165 1,323,751 1,394,050 1,396,578 1,449,930 55,880 4.0%
13
General Fund
2018 Budget
Expenditures by Line Item
CAPITAL OUTLAY
101 -22- 4620 -0000 BUILDINGS & STRUCTURES
Total Fire
276,156 276,156 270,620 270,620 256,648 256,648 271,955 15,307 6.0%
637,471 636,800 640,334 639,088 629,624 629,587 625,953 (3,671) -0.6%
14
YTD
Preliminary
Budget Percentage
Budget
Actual
Budget
Actual
Budget
11/27/17
Budget
Change Change
Account Number
Description
2015
2015
2016
2016
2017
2017
2018
2018 2018
DEPT 22
FIRE
OTHER SERVICES AND CHARGES
101 -22- 4400 -0000
CONTRACTUAL SERVICES
361,315
360,644
369,714
368,468
372,976
372,939
353,998
(18,978) -5.1%
101 -22- 4440 -0000
NIISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0 N/A
Total Other Services and Charges
361,315
360,644
369,714
368,468
372,976
372,939
353,998
(18,978) -5.1
CAPITAL OUTLAY
101 -22- 4620 -0000 BUILDINGS & STRUCTURES
Total Fire
276,156 276,156 270,620 270,620 256,648 256,648 271,955 15,307 6.0%
637,471 636,800 640,334 639,088 629,624 629,587 625,953 (3,671) -0.6%
14
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 24 PROTECTIVE INSPECTIONS
101 -24- 4101 -0000
FULL -TIME REGULAR
93,902
99,993
97,519
106,568
97,519
100,397
98,015
496
0.5%
101 -24- 4102 -0000
OVERTIME
0
0
0
0
0
0
0
0
N/A
101 -24- 4103 -0000
PART -TIME
0
0
0
0
0
0
0
0
N/A
101 -24- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -24- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -24- 4121 -0000
PERA CONTRIB - CITY SHARE
6,808
7,462
7,070
8,109
7,070
7,487
7,351
281
4.0%
101 -24- 4122 -0000
FICA CONTRIB - CITY SHARE
7,183
6,390
7,460
6,936
7,460
6,488
7,498
38
0.5%
101 -24- 4131 -0000
EMPLOYEE INSURANCE - CITY
13,430
12,157
14,250
12,000
14,250
11,330
14,365
115
0.8%
101 -24- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -24- 4151 -0000
WORKERS COMPENSATION
0
665
0
898
0
640
584
584
N/A
Total Personal Services
121,323
126,666
126,299
134,511
126,299
126,342
127,813
1,514
1.2%
AwwwNeW
101 -24- 4200 -0000
OFFICE SUPPLIES
0
73
0
245
0
0
0
0
N/A
101 -24- 4212 -0000
MOTOR FUELS & LUBRICANTS
0
0
0
0
0
0
0
0
N/A
101 -24- 4221 -0000
MAINTENANCE OF EQUIPMENT
0
0
0
0
0
0
0
0
N/A
101 -24- 4240 -0000
SMALL TOOLS/IvIINOREQUIPMENT
0
0
0
0
0
0
0
0
N/A
101 -24- 4245 -0000
GENERAL SUPPLIES
200
0
200
0
200
0
0
(200)
- 100.0%
Total Supplies 200 73 200 245 200 0 0 (200) - 100.0%
OTHER SERVICES AND CHARGES
101 -24- 4304 -0000
LEGAL FEES
0
0
0
389
0
0
0
0
N/A
101 -24- 4321 -0000
COMMUNICATIONS - VOICE/DATA
400
0
400
0
400
0
0
(400)
- 100.0%
101 -24- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
3,500
3,722
3,800
3,544
3,800
2,273
3,800
0
0.0%
101 -24- 4351 -0000
PRINTING AND PUBLISHING
150
210
200
146
200
330
500
300
150.0%
101 -24- 4400 -0000
CONTRACTUAL SERVICES
3,500
5,740
3,500
3,290
6,000
18,760
12,000
6,000
100.0%
101 -24- 4433 -0000
DUES AND SUBSCRIPTIONS
150
215
150
135
150
135
150
0
0.0%
101 -24- 4440 -0000
MISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
7,700
9,888
8,050
7,503
10,550
21,498
16,450
5,900
55.9%
Total Protective Inspections
129,223
136,627
134,549
142,259
137,049
147,840
144,263
7,214
5.3%
TOTAL PUBLIC SAFETY
2,064,520
2,080,736
2,111,048
2,105,098
2,160,723
2,174,005
2,220,146
59,423
2.8%
15
General Fund
2018 Budget
Expenditures by Line Item
16
YTD
Preliminary
Budget
Percentage
Budget
Actual
Budget
Actual
Budget
11/27/17
Budget
Change
Change
Account Number
Description
2015
2015
2016
2016
2017
2017
2018
2018
2018
DEPT 31
CITY ENGINEER
OTHER SERVICES AND CHARGES
101 -31- 4303 -0000
ENGINEERING FEES
37,500
43,100
38,625
52,161
38,625
25,047
40,000
1,375
3.6%
101 -31- 4321 -0000
CONINIONICATIONS - VOICE/DATA
0
0
0
0
0
0
0
0
N/A
101 -31- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
0
0
0
0
0
0
0
0
N/A
101 -31- 4351 -0000
PRINTING AND PUBLISHING
300
0
0
0
0
0
0
0
N/A
101 -31- 4400 -0000
CONTRACTUAL SERVICES
48,000
48,000
49,500
48,400
49,500
36,247
49,500
0
0.0%
101 -31- 4410 -0000
RENTALS
0
0
0
0
0
0
0
0
N/A
101 -31- 4433 -0000
DUES AND SUBSCRIPTIONS
2,100
0
1,600
0
1,600
408
0
(1,600)
- 100.0%
101 -31- 4437 -0000
TAXES/LICENSES
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
87,900
91,100
89,725
100,561
89,725
61,702
89,500
(225)
-0.3%
Total City Engineer
87,900
91,100
89,725
100,561
89,725
61,702
89,500
(225)
-0.3%
16
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 32 PUBLIC WORKS
101 -32- 4101 -0000
FULL -TIME REGULAR
334,078
262,855
349,720
233,844
349,720
223,267
438,584
88,864
25.4%
101 -32- 4102 -0000
OVERTIME
2,500
2,040
2,500
2,580
2,500
5,223
2,500
0
0.0%
101 -32- 4103 -0000
PART -TIME
40,000
0
40,000
0
40,000
0
0
(40,000)
- 100.0%
101 -32- 4104 -0000
TEMPORARY REGULAR
0
0
0
0
0
0
0
0
N/A
101 -32- 4105 -0000
STREET PAGER PAY
0
8,169
7,000
8,936
7,000
6,668
9,000
2,000
28.6%
101 -32- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -32- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -32- 4121 -0000
PERA CONTRIB - CITY SHARE
27,302
20,408
28,255
18,672
28,255
17,601
33,082
4,827
17.1%
101 -32- 4122 -0000
FICA CONTRIB - CITY SHARE
28,808
19,467
30,540
18,332
30,540
17,344
33,743
3,203
10.5%
101 -32- 4131 -0000
EMPLOYEE INSURANCE - CITY
61,859
45,236
58,350
45,260
58,350
43,336
80,240
21,890
37.5%
101 -32- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -32- 4151 -0000
WORKERS COMPENSATION
0
15,018
0
15,263
0
11,605
25,848
25,848
N/A
Total Personal Services
494,547
373,193
516,365
342,887
516,365
325,044
622,997
106,632
20.7%
SUPPLIES
101 -32- 4200 -0000
OFFICE SUPPLIES
200
633
300
235
500
26
400
(100)
-20.0%
101 -32- 4208 -0000
POSTAGE
0
0
0
0
0
94
0
0
N/A
101 -32- 4212 -0000
MOTOR FUELS & LUBRICANTS
51,000
26,634
51,000
23,109
48,000
16,816
40,000
(8,000)
-16.7%
101 -32- 4221 -0000
MAINTENANCE OF EQUIPMENT
18,000
10,020
17,000
35,206
17,000
10,166
20,000
3,000
17.6%
101 -32- 4223 -0000
MAINTENANCE OF BUILDINGS
7,000
2,117
3,500
1,108
3,500
2,215
3,500
0
0.0%
101 -32- 4240 -0000
SMALL TOOLS/NIINOREQUIPMENT
1,500
713
1,200
116
1,200
1,767
1,600
400
33.3%
101 -32- 4245 -0000
GENERAL SUPPLIES
90,000
11,453
90,000
15,314
90,000
8,288
16,000
(74,000)
-82.2%
101 -32- 4250 -0000
ROAD MAINT MATERIALS
0
52,312
0
68,047
0
41,871
75,000
75,000
N/A
Total Supplies
167,700
103,881
163,000
143,135
160,200
81,243
156,500
(3,700)
-2.3%
OTHER SERVICES AND CHARGES
101 -32- 4303 -0000
ENGINEERING FEES
0
2,525
0
0
0
2,695
0
0
N/A
101 -32- 4305 -0000
DRUG TESTING
1,800
50
1,800
152
1,800
725
2,350
550
30.6%
101 -32- 4321 -0000
COMMUNICATIONS - VOICE/DATA
2,700
2,570
2,700
2,899
2,700
4,533
3,350
650
24.1
101 -32- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
6,500
150
6,500
2,256
6,500
8,382
6,500
0
0.0%
101 -32- 4351 -0000
PRINTING AND PUBLISHING
0
0
0
0
0
0
0
0
N/A
101 -32- 4380 -0000
UTILITY SERVICES
16,000
10,086
15,000
8,991
15,000
6,612
14,000
(1,000)
-6.7%
101 -32- 4399 -0000
UTILITIES - STREET LIGHTS
44,000
40,180
43,000
38,340
43,000
37,495
42,000
(1,000)
-2.3%
101 -32- 4400 -0000
CONTRACTUAL SERVICES
64,000
44,116
55,000
78,652
90,000
65,307
165,000
75,000
83.3%
101 -32- 4410 -0000
RENTALS
1,000
825
1,500
400
1,500
32
1,500
0
0.0%
101 -32- 4433 -0000
DUES AND SUBSCRIPTIONS
1,700
1,675
1,700
1,578
1,700
2,083
1,700
0
0.0%
101 -32- 4437 -0000
TAXES/LICENSES
900
534
900
975
900
850
900
0
0.0%
101 -32- 4440 -0000
MISC SERVICES /CONTINGENCY
4,000
347
3,000
22
3,000
0
3,000
0
0.0%
101 -32- 4499 -0000
FEMA ELIGLIBLE EXPENSES
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
142,600
103,057
131,100
134,265
166,100
128,714
240,300
74,200
44.7%
Total Public Works
804,847
580,131
810,465
620,286
842,665
535,001
1,019,797
177,132
21.0%
17
General Fund
2018 Budget
Expenditures by Line Item
Account Number
Description
Budget
2015
Actual
2015
Budget
2016
Actual
2016
Budget
2017
YTD
11/27/17
2017
Preliminary
Budget
2018
Budget
Change
2018
Percentage
Change
2018
DEPT 33
ICE AND SNOW REMOVAL
PERSONAL SERVICES
101 -33- 4101 -0000
FULL -TIME REGULAR
37,455
17,265
39,805
18,208
39,805
11,180
46,439
6,634
16.7%
101 -33- 4102 -0000
OVERTIME
7,500
3,721
7,500
4,914
7,500
1,594
7,500
0
0.0%
101 -33- 4103 -0000
PART -TIME
0
0
0
0
0
0
0
0
N/A
101 -33- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -33- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -33- 4121 -0000
PERA CONTRIB - CITY SHARE
3,259
1,424
3,311
1,950
3,311
958
4,046
735
22.2%
101 -33- 4122 -0000
FICACONTRIB - CITYSHARE
3,439
1,145
3,619
1,615
3,619
782
4,127
508
14.0%
101 -33- 4131 -0000
EMPLOYEE INSURANCE - CITY
6,686
0
7,230
0
7,230
0
9,204
1,974
27.3%
101 -33- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -33- 4151 -0000
WORKERS COMPENSATION
0
1,719
0
1,234
0
509
2,616
2,616
N/A
Total Personal Services
58,339
25,274
61,465
27,920
61,465
15,023
73,931
12,466
20.3%
SUPPLIES
101 -33- 4245 -0000
GENERAL SUPPLIES
45,000
16,229
44,000
23,008
44,000
26,761
40,000
(4,000)
-9.1%
OTHER SERVICES AND CHARGES
101 -33- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
0
0
0
0
0
0
0
0
N/A
Total Ice and Snow Removal
103,339
41,503
105,465
50,928
105,465
41,784
113,931
8,466
8.0%
TOTAL STREETS
996,086
712,734
1,005,655
771,775
1,037,855
638,487
1,223,228
185,373
17.9%
18
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 52 PARK MAINTENANCE
101 -52- 4101 -0000
FULL -TIME REGULAR
69,784
98,959
74,119
104,960
74,119
102,068
79,599
5,480
7.4%
101 -52- 4102 -0000
OVERTIME
2,500
0
2,500
0
2,500
0
2,500
0
0.0%
101 -52- 4103 -0000
PART -TIME
12,000
8,179
12,000
6,199
12,000
0
12,000
0
0.0%
101 -52- 4104 -0000
TEMPORARY REGULAR
0
0
0
0
0
0
0
0
N/A
101 -52- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
101 -52- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
101 -52- 4121 -0000
PERA CONTRIB - CITY SHARE
5,241
7,471
5,374
8,324
5,374
7,655
6,158
784
14.6%
101 -52- 4122 -0000
FICA CONTRIB - CITY SHARE
6,448
8,044
6,779
8,449
6,779
8,222
7,198
419
6.2%
101 -52- 4131 -0000
EMPLOYEE INSURANCE - CITY
13,500
21,474
14,250
21,601
14,250
24,963
16,200
1,950
13.7%
101 -52- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
101 -52- 4151 -0000
WORKERS COMPENSATION
0
4,611
0
6,023
0
4,682
4,777
4,777
N/A
Total Personal Services 109,473 148,737 115,022 155,556 115,022 147,590 128,432 13,410 11.7%
SUPPLIES
101 -52- 4208 -0000
POSTAGE
0
0
0
19
0
0
0
0
N/A
101 -52- 4221 -0000
MAINTENANCE OF EQUIPMENT
6,000
0
6,000
18,971
6,000
844
6,000
0
0.0%
101 -52- 4223 -0000
MAINTENANCE OF BUILDINGS
7,000
2,530
7,000
3,457
7,000
0
7,000
0
0.0%
101 -52- 4240 -0000
SMALL TOOLS/NIINOREQUIPMENT
800
546
800
130
800
711
1,000
200
25.0%
101 -52- 4245 -0000
GENERAL SUPPLIES
9,500
7,775
9,500
8,783
9,500
8,335
9,500
0
0.0%
101 -52- 4246 -0000
PROGRAM SUPPLIES
0
0
0
0
0
0
0
0
N/A
101 -52- 4247 -0000
TREES PURCHASED
0
7,056
0
2,275
0
2,693
0
0
N/A
Total Supplies
23,300
17,907
23,300
33,635
23,300
12,583
23,500
200
0.9%
OTHER SERVICES AND CHARGES
101 -52- 4302 -0000
CONSULTING FEES
0
0
0
12,446
0
0
0
0
N/A
101 -52- 4303 -0000
ENGINEERING FEES
0
0
0
0
0
0
5,000
5,000
N/A
101 -52- 4304 -0000
LEGAL FEES
0
0
0
0
0
0
0
0
N/A
101 -52- 4321 -0000
COMMUNICATIONS - VOICE/DATA
2,000
1,959
2,000
1,959
2,000
1,472
2,000
0
0.0%
101 -52- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
1,000
188
2,000
0
2,000
795
2,000
0
0.0%
101 -52- 4351 -0000
PRINTING AND PUBLISHING
0
0
0
137
0
0
0
0
N/A
101 -52- 4380 -0000
UTILITY SERVICES
11,000
8,206
10,000
8,288
10,000
7,974
10,000
0
0.0%
101 -52- 4400 -0000
CONTRACTUAL SERVICES
13,000
17,808
16,500
11,831
16,500
10,758
12,000
(4,500)
-27.3%
101 -52- 4401 -0000
LAKE MINNETONKA TREATMENT
0
0
0
0
0
0
5,000
5,000
N/A
101 -52- 4402 -0000
CHRISTMAS LAKE AIS INSPECTIONS
0
96
0
0
0
0
0
0
N/A
101 -52- 4410 -0000
RENTALS
11,000
7,195
10,000
8,259
10,000
7,551
9,000
(1,000)
-10.0%
101 -52- 4433 -0000
DUES AND SUBSCRIPTIONS
0
40
0
0
0
225
0
0
N/A
101 -52- 4440 -0000
MISC SERVICES /CONTINGENCY
0
0
0
0
0
0
0
0
N/A
101 -52- 4450 -0000
BANK SERVICE CHARGES
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
38,000
35,494
40,500
42,920
40,500
28,775
45,000
4,500
11.1
Total Park Maintenance
170.773
201137
178.822
231111
178.822
188.948
196.932
18.110
10.1
19
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
DEPT 53 RECREATION
101 -53- 4101 -0000
FULL -TIME REGULAR
22,211
27,531
23,168
25,137
23,168
24,339
25,251
2,083
9.0%
101 -53- 4102 -0000
OVERTIME
0
209
0
623
0
308
0
0
N/A
101 -53- 4103 -0000
PART -TIME
10,000
10,137
13,000
6,595
13,000
3,899
13,000
0
0.0%
101 -53- 4121 -0000
PERA CONTRIB - CITY SHARE
1,610
2,063
1,680
1,935
1,680
1,834
1,894
214
12.7%
101 -53- 4122 -0000
FICA CONTRIB - CITY SHARE
2,464
2,834
2,767
2,447
2,767
2,145
2,927
160
5.8%
101 -53- 4131 -0000
EMPLOYEE INSURANCE - CITY
458
463
960
511
960
490
1,015
55
5.7%
101 -53- 4151 -0000
WORKERS COMPENSATION
0
131
0
958
0
695
202
202
N/A
101 -53- 4438 -0000
Total Personal Services
36,743
43,369
41,575
38,206
41,575
33,710
44,289
2,714
6.5%
101 -53- 4441 -0000
ARCTIC FEVER PROGRAMS
7,000
2,517
7,000
5,342
7,000
6,359
7,000
SUPPLIES
0.0%
101 -53- 4442 -0000
SNOW PRINCESS TEA PARTY
0
154
0
294
0
0
0
101 -53- 4245 -0000
GENERAL SUPPLIES
0
1,190
700
704
700
500
700
0
0.0%
101 -53- 4246 -0000
PROGRAM SUPPLIES
5,800
2,066
7,000
403
7,000
869
7,000
0
0.0%
101 -53- 4247 -0000
TREES PURCHASED
0
0
0
0
0
0
0
0
N/A
101 -53- 4248 -0000
OTHER PROGRAMS FEE
0
2,425
0
2,575
0
2,580
0
0
N/A
Total Supplies 5,800 5,680 7,700 3,681 7,700 3,949 7,700 0 0.0%
OTHER SERVICES AND CHARGES
101 -53- 4302 -0000
CONSULTING FEES
0
0
0
0
0
0
0
0
N/A
101 -53- 4321 -0000
COMMUNICATIONS - VOICE/DATA
0
0
0
0
0
0
0
0
N/A
101 -53- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
200
0
100
0
100
0
100
0
0.0%
101 -53- 4351 -0000
PRINTING AND PUBLISHING
850
0
0
382
0
450
0
0
N/A
101 -53- 4400 -0000
CONTRACTUAL SERVICES
10,500
709
6,500
1,859
6,500
1,298
6,500
0
0.0%
101 -53- 4433 -0000
DUES AND SUBSCRIPTIONS
250
190
200
190
200
209
200
0
0.0%
101 -53- 4437 -0000
TAXES/LICENSES
0
49
0
(26)
0
(7)
0
0
N/A
101 -53- 4438 -0000
OKTOBERFEST
0
1,021
0
1,527
0
1,386
0
0
N/A
101 -53- 4441 -0000
ARCTIC FEVER PROGRAMS
7,000
2,517
7,000
5,342
7,000
6,359
7,000
0
0.0%
101 -53- 4442 -0000
SNOW PRINCESS TEA PARTY
0
154
0
294
0
0
0
0
N/A
101 -53- 4450 -0000
BANK SERVICE CHARGES
0
0
100
0
100
0
100
0
0.0%
Total Other Services and Charges
18,800
4,640
13,900
9,568
13,900
9,695
13,900
0
0.0%
Total Recreation
61,343
53,689
63,175
51,456
63,175
47,354
65,889
2,714
4.3%
TOTAL PARKS AND RECREATION
232,116
255,826
241,997
283,567
241,997
236,302
262,820
20,823
8.6%
TOTAL EXPENDITURES 4,599,750 4,296,397 4,780,774 4,573,766 4,936,399 4,400,057 5,069,737 133,338 2.7%
20
General Fund
2018 Budget
Expenditures by Line Item
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 11/27/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
OTHER FINANCING USES
IM"EMMIyM"MOINI
101 -00- 4820 -0000
SOUTHSHORE CENTER - BUILDING
0
0
0
311,000
0
0
38,000
38,000
N/A
101 -11- 4820 -0000
SOUTHSHORE CENTER- OPERATIONS
70,000
70,000
70,000
70,000
70,000
95,000
70,000
0
0.0%
101 -19- 4820 -0000
CITY HALL DEBT SERVICE
101,513
101,513
104,313
104,313
102,913
102,913
93,895
(9,018)
-8.8%
101 -32- 4820 -0000
EQUIPMENT REPLACEMENT
90,000
90,000
105,000
105,000
120,000
120,000
135,000
15,000
12.5%
101 -32- 4820 -0000
STREET IMPROVEMENTS
740,000
740,000
755,000
755,000
770,000
1,245,000
785,000
15,000
1.9%
101 -53- 4820 -0000
PARK IMPROVEMENTS
42,000
42,000
42,000
42,000
42,000
242,000
42,000
0
0.0%
Total Transfers Out 1,043,513 1,043,513 1,076,313 1,387,313 1,104,913 1,804,913 1,163,895 58,982 5.3%
TOTAL EXPENDITURES AND OTHER
FINANCING USES 5,643,263 5,339,910 5,857,087 5,961,079 6,041,312 6,204,970 6,233,632 192,320 3.2%
21
#9C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Title / Subject: Adopting the 2018 -2024 Capital Improvement Plan and 2018 Budgets
For the Southshore Center, Capital Project Funds, and Enterprise Funds
Meeting Date: December 11, 2017
Prepared by: Joe Rigdon, Interim Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
CIP Projects by Funding Source
Southshore Center CIP Detail
Capital Project Fund Projections
Southshore Center 2018 Budget
Enterprise Funds 2018 Budgets
Please find attached for your approval the recommended 2018 -2024 Capital Improvement Plan, and
2018 budgets for the Southshore Center, enterprise funds, and capital project funds.
Background:
Capital Improvement Plan 2018 -2024
The Capital Improvement Plan is unchanged from the previous presentation, with the exception of the
Southshore Center fund, which has been updated to include building capital improvements. The CIP
provides an estimation of the timing and cost of future projects. Future fund balance surplus (deficit)
projections for the City's various capital project funds are included to assist in financial planning. The
2018 amounts in the capital project fund projections are considered to be the 2018 budgets.
Southshore Center Budget
The 2018 Southshore Center budget has been updated to include $158,250 of capital improvements.
Also, a $38,000 transfer from the General Fund has been included to assist with financing of the building
improvements.
Enterprise Fund Budgets
The Enterprise Fund budgets have not changed since the last presentation. The budget format is one in
which the enterprise full accrual accounting method is utilized. For example, depreciation expense is
listed as a line item, while capital outlays are not. This format tracks the City's annual financial reporting
process to maintain comparability. An approximation of each utility enterprise fund's change in overall
cash is included (Water, Sewer, and Storm Water).
Financial or Budget Considerations:
The adoption of these budgets does not limit the City Council's ability to modify spending priorities or
authorizations throughout the year.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Options:
The City Council may choose to:
1. Adopt the 2018 -2024 Capital Improvement Plan and 2018 budgets for the Southshore Center,
Capital Project funds, and Enterprise funds as presented;
2. Make additional changes and adopt the amended Capital Improvement Plan and budgets.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the Capital Improvement Plan and budgets resolution as
submitted by staff.
Next Steps:
It is recommended that the City Council periodically review the Capital Improvement Plan and long -
range financial plan funding projections.
CITY OF SHOREWOOD
RESOLUTION NO. 17-
ADOPTING THE 2018 -2024 CAPITAL IMPROVEMENT PLAN, 2018 SOUTHSHORE
CENTER BUDGET, 2018 CAPITAL PROJECT FUND BUDGETS, AND 2018
ENTERPRISE FUND BUDGETS
WHEREAS, City staff have presented the preliminary CIP and 2018 budgets at meetings
through December, 2017; and
WHEREAS, the City Council has reviewed the CIP and budgets and made modifications to
each that reflect desired community service levels; and
WHEREAS, these budgets represent a reasonable estimate of what needs to be spent to
provide the desired service level;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD AS FOLLOWS:
1. The 2018 -2024 Capital Improvement Plan is hereby adopted as presented.
2. The Southshore Center, Park Improvement, Equipment Replacement, Street
Reconstruction, MSA, Trail Construction, and Community Infrastructure budgets
are hereby adopted as presented.
3. The Water, Sewer, Storm Water, and Recycling budgets are hereby adopted as
presented.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 11th day of
December, 2017.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
City of Shorewood, Minnesota
Capital Improvement Program
2018 thm 2027
PROJECTS BY FUNDING SOURCE
Source # Priority 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
201 - Southshore Center
South Shore Community Center PF -11 -01 n/a 158,250 28,500 38,750 41,000 47,250 17,000 330,750
201 - Southshore Center Total 158,250 28,500 38,750 41,000 47,250 17,000 330,750
402 - Park Imurovements
Freeman Plaza Table Replacement P0100
2
5,000
5,000
Freeman South Playground P0102
2
100,000
100,000
Equipment
Freeman Park Overlay Trails P0105
3
200,000
200,000
Cathcart Park Resurface Tennis P0200
1 9,000
9,000
10,000
28,000
Court
Cathcart Park Hockey Boards P0201
3
150,000
150,000
Cathcart Park Playground Equipment P0202
4
100,000
100,000
Badger Park Tennis Courts P0301
2
325,000
9,500
10,000
344,500
Badger Park P0302
1 375,000
375,000
Playground /Shelter /Trail Ext/Electric
Manor Park Shelter Outside P0402
3
5,400
51400
Concrete Improvements
Silverwood Park Resurface 1/2 court P0500
1 2,500
2,500
3,000
8,000
Silverwood Park Playground P0501
5
100,000
100,000
Equipment
Silverwood Park Retaining Walls P0502
5
93,000
93,000
Replacement
South Shore Park Master Plan P0700
2
10,000
10,000
South Shore Park Reconstruction P0701
3
90,000
90,000
Project
402 - Park Improvements Total
386,500
440,000
295,400
271,000
193,000 23,000
1,608,900
403 - Equipment Replacement Fund
Cub Cadet Utility Vehicle 034
n/a
14,100
14,100
Tuesday, December 05, 2017
Source
#
Priority
2018
2019
2020
2021
2022
2023 2024 2025
2026 2027 Total
Ford F350 Flatbed (Multi Use Body)
049
n/a
39,200
39,200
Trailer 18' replace unit 59
059
n/a
15,700
15,700
Toro Sand Pro 3000
064
n/a
9,000
9,000
FellingTrailer FT3 12'
069
n/a
5,000
5,000
Ford F250 Pickup
078
n/a
27,800
27,800
Toro Groundsmaster
086
n/a
32,000
32,000
2010 44 Ford F350
090
n/a
33,600
33,600
Case Skid Steer - SV185
097
n/a
37,600
37,600
Skid Steer Grapple
A02
n/a
7,600
7,600
Plow for Skid /Multi One
A08
n/a
6,200
6,200
Engine/Transmission Diag Software
A09
n/a
4,500
4,500
Upgrade
Skid Steer Snow Bucket
All
n/a
3,400
31400
Forestry Bucket /Chip Truck (Used)
A21
n/a
58,000
58,000
Brush Chipper
A22
n/a
55,000
55,000
Engine Diagnostic Scanner
A23
n/a
6,000
6,000
Case Skid Steer SV 185
A24
n/a
43,288
43,288
Public Works Roof
PF -12 -01
n/a
81,000
81,000
Color Copier Replacement
T -13 -03
n/a
15,000
10,000
25,000
Computer Server
T -18 -01
n/a
15,000
15,000
800 Mhz Radio Replacement
T -19 -01
n/a
9,500
9,800
10,100
29,400
Computer Upgrades
T -99 -99
n/a
10,000
10,000
10,000
10,000
10,000
10,000 10,000
70,000
403 - Equipment Replacement Fund Total
183,300
164,500
88,200
142,988
10,000
19,400 10,000
618,388
404 - Street Reconstruction Fund
Amlee Road
LR -16 -01
n/a
457,213
457,213
Manitou Lane
LR -16 -04
n/a
244,472
244,472
Glen Road East
LR -16 -07
n/a
705,230
705,230
Riviera Lane
LR -17 -05
n/a
511,985
511,985
Shorewood Lane
LR -17 -06
n/a
551,783
551,783
Mann Lane
LR -18 -01
n/a
304,860
304,860
Maple Street
LR -18 -02
n/a
113,307
113,307
Bayswater Road
LR -19 -01
n/a
100,394
100,394
Boulder Circle
LR -19 -02
n/a
114,128
114,128
Christmas Lane W
LR -19 -03
n/a
70,257
70,257
Lilac Lane
LR -19 -05
n/a
282,411
282,411
Vine Street
LR -19 -07
n/a
78,680
78,680
Eureka Road N
LR -19 -08
n/a
275,264
275,264
Tuesday, December 05, 2017
Source
#
Priority
2018
2019
2020
2021
2022
2023
2024 2025
2026 2027 Total
Birch Bluff Road
LR -20 -01
n/a
311,737
311,737
Excelsior Blvd
LR -20 -02
n/a
436,521
436,521
Seamans Drive
LR -20 -03
n/a
184,656
184,656
West Lane
LR -20 -04
n/a
73,187
73,187
Christmas Lane E
LR -21 -01
n/a
28,434
28,434
Christmas Lake Road
LR -21 -02
n/a
295,963
295,963
Country Club Road
LR -21 -03
n/a
267,450
267,450
Shady Island Circle, Point & Road
LR -23 -01
n/a
284,733
284,733
Shady Island Trail
LR -23 -02
n/a
32,181
32,181
Dellwood Lane
LR -24 -01
n/a
95,461
95,461
Enchanted Cove
LR -24 -02
n/a
35,100
35,100
Enchanted Drive
LR -24 -03
n/a
185,468
185,468
Enchanted Lane
LR -24 -04
n/a
352,670
352,670
Street Sign Replacement
LR -99 -001
n/a
7,800
8,100
8,400
8,700
9,000
9,300
9,600
60,900
Maintenance - Bituminous Sealcoating
LR -99 -100
n/a
275,000
280,000
285,000
290,000
295,000
300,000
305,000
2,030,000
404 - Street Reconstruction
Fund
Total
1,764,735
288,100
1,214,534
1,304,801
2,302,762
1,294,913
314,600
8,484,445
406 - Trails
Galpin Lake Rd Sidewalk
7003
n/a
1,330,000
1,330,000
Strawberry Lane & W 62nd
T007
n/a
852,000
852,000
406 - Trails
Total
2,182,000
2,182,000
601 - Water Fund
Air Compressor - Replace unit 38
038
n/a
20,000
20,000
Dodge Caravan - replace unit 77
077
n/a
28,000
28,000
Ford F150 Pickup
080
n/a
27,500
27,500
Boulder Bridge Well Building
W -17 -01
n/a
60,000
60,000
Residing & Roofing
Well House Water Meters
W -17 -02
n/a
6,000
12,000
6,000
24,000
Boulder Bridge Well Motor
W -18 -01
n/a
45,000
45,000
Boulder Bridge Well Motor Control
W -18 -02
n/a
200,000
200,000
Center
SE Area Well Residing
W -18 -03
n/a
45,000
45,000
GPS Utillity Locate System
W -18 -04
n/a
5,000
5,000
(Proportion)
Boulder Bridge Dehumidifier
W -19 -01
n/a
5,000
5,000
Amesbury Well Anti Corrosion and
W -19 -02
n/a
30,000
30,000
Pipe Coatings
Tuesday, December 05, 2017
Source # Priority 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total
Boulder Bridge Anti Corrosion and w -20 -01
n/a
30,000
Pipe Coatings
Water- Streets CIP W -99 -99
n/a
750,000
601 - Water Fund Total
1,066,000
102,500
81,000
20,000
611 - Sanitary Sewer Fund
Generator- Generac 163 KW Trailer 071
n/a
80,144
Mtd
Lift Station 10 Rehab - 4773 SS -15 -01
n/a
140,000
Lakeway Terrace
Lift Station 20 Rehab - 26550 Noble SS -16 -01
n/a
135,000
Road
Lift Station 7 Rehab - 5600 SS -16 -02
n/a
120,000
Woodside Road
GPS Utility Locate System SS -18 -01
n/a
5,000
(Proportion)
Sewer Vactor Truck Shared with TB SS -18 -02
n/a
125,000
and Exc
Infiltration and Inflow Reduction SS -99 -05
n/a
70,000
70,000
70,000
70,000
70,000
611 - Sanitary Sewer Fund Total
200,000
205,000
190,000
210,000
150,144
631 - Stormwater Management Fund
4" pump replace unit 50 050
n/a
45,500
Amlee Road LR -16 -01
n/a
115,498
Manitou Lane LR -16 -04
n/a
61,749
Glen Road East LR -16 -07
n/a
178,126
Riviera Lane LR -17 -05
n/a
139,396
Shorewood Lane LR -17 -06
n/a
150,257
Mann Lane LR -18 -01
n/a
83,006
Maple Street LR -18 -02
n/a
32,451
Galpin Lake Rd Trail Stormwater SS003
n/a
230,000
Storm Water- Streets CIP STM -99 -99
n/a
4,500,000
631 - Stormwater Management Fund Total
635,110
4,500,000
45,500
355,373
30,000
750,000
1,269,500
80,144
140,000
135,000
120,000
5,000
125,000
70,000 70,000 490,000
70,000 70,000 1,095,144
GRAND TOTAL 4,393,895 5,728,600 4,135,384 1,989,789 2,865,529 1,594,313 417,600
45,500
115,498
61,749
178,126
139,396
150,257
83,006
32,451
230,000
4,500,000
5,535,983
21,125,110
Tuesday, December 05, 2017
SOUTHSHORE CENTER PROPOSED CAPITAL IMPROVEMENT PLAN
Dec -17
BUILDING COMPONENT /PROJECT
Roof replacement & gutters
Siding
Exterior painting and caulking
Doors, exterior
Windows
Mechanical systems (Furnace and AC)
Electrical systems,
Plumbing systems, plumbing fixtures
Water heater
Water softener
Kitchen exhaust system
Fire Suppression attic system
Retaining walls & patio
Fence
Interior painting & trim
200 chairs for dining room
Upgrade interior lighting (incl. ceiling tile)
Reception counter replacement
Refinish Deck
Grout on restroom /kitchen floors
Library carpet replacement
Hallway carpet replacement
Correct heaving floor in dining room
Remove wallpaper & paint library
Replace carpet in office /closet
Replace counter tops and sinks in library
activty room, and bathrooms
Window treatments
Replace dining room carpet
Replace commercial kitchen equipment
Cosmetic Improvements
2017 2018 2019 2020 2021 2022 2023 2024
44,000
2,000
2,000
14,500
5,000
5,000 5,000
10,000
10,000
10,000
10,000
10,000 10,000
40,000
6,000
5,000
2,500
7,500
7,500
7,500
7,500
23,000
10,000
11250
6,000
27,000
24,000
750
1,000
1,000
4,000
2,000
1,500
2,000
5,000
6,250
1,000
16,000
5,000 5,000 5,000
38,000
TOTAL 75,000 158,250 28,500 38,750 41,000 47,250 17,000 0
PARK CAPITAL IMPROVEMENT FUND
Fund: 402- Park Capital Outlay
REVENUES
Park Dedication Fees - Mattamy
Park Dedication Fees - Oppidan
Park Dedication Fees - Other
Interest Earnings
Contributions /donations - Minnetonka Youth lacrosse
Contributions /donations - Tonka football
Grants - Hennepin County Lacrosse
Grants
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTALREVENUES
EXPENDITURES
Other Improvements
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
YTD & Est.
Actual 2017 Budget Budget Budget Budget Budget Budget Budget
2016 10/31/2017 2018 2019 2020 2021 2022 2023 2024
400,986
291,127
87,887
88,400
-
-
13,000
6,500
- -
7,122
6,128
5,080 2,564 (1,390) (3,938) (6,267) (5,910) (7,479)
203,167
-
- -
25,000
-
-
200,000
42,000
42,000
42,000 42,000 42,000 42,000 42,000 42,000 42,000
-
200,000
- - - - - - -
779,675
745,755
134,967 44,564 40,610 38,062 35,733 36,090 34,521
709,135 850,617 386,500 440,000 295,400 271,000 193,000 23,000
709,135 850,617 386,500 440,000 295,400 271,000 193,000 23,000
70,540 (104,862) (251,533) (395,436) (254,790) (232,938) 35,733 (156,910) 11,521
542,278 612,818 507,956 256,423 (139,013) (393,803) (626,741) (591,009) (747,919)
612,818 507,956 256,423 (139,013) (393,803) (626,741) (591,009) (747,919) (736,398)
Badger Park Phase 2 Bid 582,448 Park Capital Fund portion of 623,778 total bid
Change Orders 41,522
Soft Costs Est. 20% 133,060 Soft costs based on 20% of 665,300 revised total contract
757,030
Freeman Park Parking Lot, Rink, Lights 93,587
850,617
EQUIPMENT REPLACEMENT FUND
Fund: 403 - Equipment Replacement
REVENUES
Interest Earnings
Grants
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTAL REVENUES
Administration
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
136,270
YTD & Est.
141,053
155,630
170,542
186,365
201,799
218,717
235,710
Actual
2017
Budget
Budget
Budget
Budget
Budget
Budget
Budget
2016
10/31/2017
2018
2019
2020
2021
2022
2023
2024
35,676
10,000
40,000
10,000
10,000
20,000
10,000
10,000
10,000
8,470
5,485
6,053
5,630
5,542
6,365
6,799
8,717
10,710
22,800
705
-
-
-
-
-
-
-
105,000
120,000
135,000
150,000
165,000
180,000
195,000
210,000
225,000
136,270
126,190
141,053
155,630
170,542
186,365
201,799
218,717
235,710
67,535
59,405
143,300
154,500
78,200
122,988
-
9,400
-
35,676
10,000
40,000
10,000
10,000
20,000
10,000
10,000
10,000
103,211
69,405
183,300
164,500
88,200
142,988
10,000
19,400
10,000
33,059
56,785
(42,247)
(8,870)
82,342
43,377
191,799
199,317
225,710
515,436
548,495
605,280
563,033
554,163
636,505
679,882
871,681
1,070,997
548,495
605,280
563,033
554,163
636,505
679,882
871,681
1,070,997
1,296,707
STREET RECONSTRUCTION FUND
Fund: 404 - Street Capital Outlay
REVENUES
Franchise Fees - Electric (6 months in 2018)
Franchise Fees- Gas (8 months in 2018)
Interest Earnings
G ra nts
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTAL REVENUES
EXPENDITURES
CIP Street Program
Less: Storm Sewer portion of CIP Street Program
Street Sign Replacement
Sealcoating/Overlay & Other
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
YTD & Est.
Actual 2017 Budget Budget Budget Budget Budget Budget Budget
2016 10/31/2017 2018 2019 2020 2021 2022 2023 2024
81,858 163,716 163,716 163,716 163,716 163,716 163,716
- - 95,144 142,716 142,716 142,716 142,716 142,716 142,716
19,166 15,953 16,776 8,917 17,189 16,430 14,911 3,547 2,297
755,000 770,000 785,000 800,000 815,000 830,000 845,000 860,000 875,000
- 475,000 - - - - - - -
774,166 1,260,953 978,778 1,115,349 1,138,621 1,152,862 1,166,343 1,169,979 1,183,729
900,331 *
1,887,045
921,134
1,006,101
2,354,135
985,613
- -
(405,110)
- -
-
(355,373)
- -
6,586 10,295
7,800
8,100 8,400
8,700
9,000
9,300 9,600
625,355 267,962
275,000
280,000 285,000
290,000
295,000
300,000 305,000
631,941 1,178,588
1,764,735
288,100 1,214,534
1,304,801
2,302,762
1,294,913 314,600
142,225 82,365 (785,957) 827,249 (75,913) (151,939) (1,136,419) (124,934) 869,129
1,453,048 1,595,273 1,677,638 891,681 1,718,930 1,643,017 1,491,078 354,659 229,725
1,595,273 1,677,638 891,681 1,718,930 1,643,017 1,491,078 354,659 229,725 1,098,854
* $900,331 was the estimate of the 2017 street projects; likely to be incurred over 2017 and 2018
MSA STREET CONSTRUCTION FUND
Fund: 405 - MSA Capital Outlay
REVENUES
Interest Earnings
MSA
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTALREVENUES
EXPENDITURES
Other Improvements
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
YTD & Est.
Actual 2017 Budget Budget Budget Budget Budget Budget Budget
2016 10/31/2017 2018 2019 2020 2021 2022 2023 2024
1,724 1,287 1,300 1,313 1,326 1,340 1,353 1,367 1,380
- 116,711 - - - - - - -
1,724
117,998
1,300
1,313
1,326
1,340
1,353
1,367
1,380
-
116,711
-
-
-
-
-
-
-
-
116,711
-
-
-
-
-
-
-
1,724
1,287
1,300
1,313
1,326
1,340
1,353
1,367
1,380
127,019
128,743
130,030
131,331
132,644
133,970
13 5, 310
136,663
138,030_
128,743
130,030
131,331
132,644
133,970
13 5, 310
136,663
138,030
139,410
TRAIL CONSTRUCTION FUND
Fund: 406 - Trail Capital Outlay
REVENUES
Interest Earnings
Grants
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTALREVENUES
EXPENDITURES
Other Improvements
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
YTD & Est.
Actual 2017 Budget Budget Budget Budget Budget Budget Budget
2016 10/31/2017 2018 2019 2020 2021 2022 2023 2024
(4,561) (6,974) (7,578) (7,654) (7,730) (29,628) (29,924) (30,223) (30,526)
(4,561)
(6,974)
(7,578)
(7,654)
(7,730)
(29,628)
(29,924)
(30,223)
(30,526)
994,570
53,406
2,182,000
994,570
53,406
2,182,000
(999,131)
(60,380)
(7,578)
(7,654)
(2,189,730)
(29,628)
(29,924)
(30,223)
(30,526)
301,698
(697,433)
(757,813)
(765,391)
(773,045)
(2,962,776)
(2,992,404)
(3,022,328)
(3,052,551)
(697,433)
(757,813)
(765,391)
(773,045)
(2,962,776)
(2,992,404)
(3,022,328)
(3,052,551)
(3,083,076)
COMMUNITY INFRASTRUCTURE FUND
Fund: 450 - Community -wide Capital Outlay
REVENUES
Interest Earnings
Grants
Miscellaneous revenue
Transfers in - Budget
Transfers in - Excess Reserves
TOTALREVENUES
EXPENDITURES
Other Improvements
TOTAL EXPENDITURES
Revenues Over /(Under) Expenditures
Beginning Fund Balance
Ending Fund Balance
YTD & Est.
Actual 2017 Budget Budget Budget Budget Budget Budget Budget
2016 10/31/2017 2018 2019 2020 2021 2022 2023 2024
(433) 3,063 2,876 2,904 2,934 2,963 2,992 3,022 3,053
298,992 104,352
298,559
107,415
2,876
2,904
2,934
2,963
2,992
3,022
3,053
303,452
126,158
-
-
-
-
-
-
-
303,452
126,158
-
-
-
-
-
-
-
(4,893)
(18,743)
2,876
2,904
2,934
2,963
2,992
3,022
3,053
311,206
306,313
287,570
290,446
293,350
296,284
299,247
302,239
305,261
306,313
287,570
290,446
293,350
296,284
299,247
302,239
305,261
308,314
Southshore Community Center
2018 Budget
YTD Preliminary Budget Percentaee
Budget Actual Budget Actual Budget 10/31/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
FUND 201
REVENUE
201 -00- 3362 -0000
201 -00- 3400 -0000
201 -00- 3410 -0000
201 -00- 3470 -0000
201 -00- 3471 -0000
201 -00- 3473 -0000
201 -00- 3477 -0000
201 -00- 3480 -0000
201 -00- 3620 -0000
201 -00- 3621 -0000
201 -00- 3623 -0000
201 -00- 3630 -0000
201 -00- 3670 -0000
201 -00- 3732 -0000
201 -00- 3790 -0000
201 -00- 3920 -0000
EXPENDITURES
Southshore Center
MISC GRANTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
CHARGES FOR SERVICES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
RENTAL INCOME
0.00
16,178.00
0.00
42,546.24
0.00
36,837.75
44,000.00
44,000
N/A
PARK DEDICATION FEES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
PARK FEES & RENTALS
40,000.00
0.00
40,000.00
0.00
40,000.00
0.00
0.00
(40,000)
- 100.0%
EVENT PROGRAM FEES
0.00
26,820.75
0.00
889.00
0.00
665.00
0.00
0
N/A
METRO DINING CARDS
0.00
212.00
0.00
506.00
0.00
2,500.00
0.00
0
N/A
PROGRAM (CLASS) FEES
15,000.00
5,508.00
15,000.00
2,339.00
15,000.00
2,395.00
5,000.00
(10,000)
-66.7%
INTEREST EARNINGS
0.00
546.00
0.00
808.70
0.00
0.00
250.00
250
N/A
GAIN / (LOSS) ON INVESTMENTS
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
CONTRIBUTIONS AND DONATIO
1,000.00
254.00
1,000.00
426.00
1,000.00
225.00
0.00
(1,000)
- 100.0%
LEASE REVENUE
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
MISCELLANEOUS REVENUE
1,500.00
298.00
1,500.00
473.88
1,500.00
0.00
1,000.00
(500)
-33.3%
CITY CLEANUP CHARGES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
CASH OVER
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
TRANSFERS IN
70,000.00
70,000.00
70,000.00
381,000.00
70,000.00
95,000.00
108,000.00
38,000
54.3%
REVENUE Totals: 127,500.00 119,816.75 127,500.00 428,988.82 127,500.00 137,622.75 158,250.00 30,750.00 24.1%
PERSONAL SERVICES
201 -00- 4101 -0000
FULL -TIME REGULAR
55,000.00
19,992.92
55,000.00
17,776.83
55,000.00
17,023.54
18,938.00
(36,062)
-65.6%
201 -00- 4102 -0000
OVERTIME
3,000.00
4,177.76
3,000.00
4,500.22
3,000.00
2,057.54
4,000.00
1,000
33.3%
201 -00- 4103 -0000
PART -TIME
0.00
9,100.50
0.00
9,318.00
0.00
7,611.50
10,000.00
10,000
N/A
201 -00- 4121 -0000
PERA CONTRIB - CITY SHARE
4,060.00
1,520.59
4,060.00
1,371.46
4,060.00
1,284.23
1,420.00
(2,640)
-65.0%
201 -00- 4122 -0000
FICA CONTRIB - CITY SHARE
4,208.00
2,197.50
4,208.00
2,055.01
4,208.00
1,846.66
2,214.00
(1,994)
-47.4%
201 -00- 4131 -0000
EMPLOYEE INSURANCE - CITY
4,500.00
0.00
4,500.00
0.00
4,500.00
0.00
761.00
(3,739)
-83.1%
201 -00- 4151 -0000
WORKERS COMPENSATION
300.00
174.53
300.00
767.98
300.00
662.22
152.00
(148)
-49.3%
Total Personal Services 71,068.00 37,163.80 71,068.00 35,789.50 71,068.00 30,485.69 37,485.00 - 33,583.00 -47.3%
SUPPLIES
201 -00- 4223 -0000
MAINTENANCE OF BUILDINGS
3,000.00
7,997.25
3,000.00
1,595.00
3,000.00
2,064.83
3,000.00
0
0.0%
201 -00- 4245 -0000
GENERAL SUPPLIES
800.00
4,235.43
800.00
2,928.28
800.00
2,550.01
2,500.00
1,700
212.5%
201 -00- 4246 -0000
EVENT SUPPLIES EXPENSE
13,000.00
805.02
13,000.00
38.06
13,000.00
0.00
500.00
(12,500)
-96.2%
201 -00- 4247 -0000
COMMUNITY EVENT EXPENSE
4,000.00
0.00
4,000.00
0.00
4,000.00
2,000.00
0.00
(4,000)
- 100.0%
201 -00- 4248 -0000
PROGRAM (CLASS) EXPENSES
0.00
9,199.63
0.00
8,457.26
0.00
7,367.14
5,000.00
5,000
N/A
Total Supplies
OTHER SERVICES AND CHARGES
201 -00- 4302 -0000 CONSULTING FEES
201 -00- 4304 -0000 LEGAL FEES
20,800.00 22,237.33 20,800.00 13,018.60 20,800.00 13,981.98 11,000.00 - 9,800.00 -47.1%
0.00 4,500.00 0.00 0.00 0.00 810.00 0.00
0.00 21,214.68 0.00 24,276.71 0.00 1,091.50 0.00
N/A
N/A
Southshore Community Center
2018 Budget
YTD Preliminary Budget Percentaee
Budget Actual Budget Actual Budget 10/31/17 Budget Change Change
Account Number Descriution 2015 2015 2016 2016 2017 2017 2018 2018 2018
201 -00- 4321 -0000
COMMUNICATIONS - VOICE/DA7
3,300.00
0.00
3,300.00
1,292.82
3,300.00
1,052.38
3,000.00
(300)
-9.1%
201 -00- 4331 -0000
TRAVEL, CONFERENCE & SCHO(
0.00
302.14
0.00
14.04
0.00
11.77
0.00
0
N/A
201 -00- 4351 -0000
PRINTING AND PUBLISHING
1,500.00
1,230.26
1,500.00
2,694.88
1,500.00
3,682.37
3,000.00
1,500
100.0%
201 -00- 4360 -0000
INSURANCE
1,000.00
0.00
1,000.00
0.00
1,000.00
0.00
1,000.00
0
0.0%
201 -00- 4380 -0000
UTILITY SERVICES
11,000.00
10,281.06
11,000.00
11,082.53
11,000.00
9,513.04
11,000.00
0
0.0%
201 -00- 4400 -0000
CONTRACTUAL SERVICES
15,000.00
12,122.36
15,000.00
12,902.01
15,000.00
10,889.69
15,000.00
0
0.0%
201 -00- 4433 -0000
DUES AND SUBSCRIPTIONS
200.00
0.00
200.00
0.00
200.00
0.00
0.00
(200)
- 100.0%
201 -00- 4437 -0000
TAXES/LICENSES
1,200.00
760.00
1,200.00
767.00
1,200.00
773.00
1,200.00
0
0.0%
201 -00- 4440 -0000
MISC SERVICES
2,000.00
87.50
2,000.00
0.00
2,000.00
0.00
1,000.00
(1,000)
-50.0%
201 -00- 4441 -0000
ARCTIC FEVER PROGRAMS
0.00
281.28
0.00
0.00
0.00
0.00
0.00
0
N/A
201 -00- 4442 -0000
SNOW PRINCESS TEA PARTY
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
201 -00- 4450 -0000
BANK SERVICE CHARGES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0
N/A
Total Other Services and Charges 35,200.00 50,779.28 35,200.00 53,029.99 35,200.00 27,823.75 35,200.00 0.00 0.0%
CAPITAL OUTLAY
201 -00- 4620 -0000 BUILDINGS & STRUCTURES 0.00 0.00 0.00 311,000.00 0.00 0.00 158,250.00 158,250 N/A
EXPENDITURES TOTAL 127,068.00 110,180.41 127,068.00 412,838.09 127,068.00 72,291.42 241,935.00 114,867.00 90.4%
CHANGE IN FUND BALANCE 432.00 9.636.34 432.00 16.150.73 432.00 65331.33 - 83.685.00 -84-117.00 - 19471.5%
Water Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
FUND 601 Water Utility
REVENUE
601 -00- 3353 -0000
PERA PENSION OTHER REVENUE
601 -00- 3362 -0000
MISC GRANTS
601 -00- 3610 -0000
SPECIAL ASSESSMENTS - CURRENT
601 -00- 3611 -0000
SPECIAL ASSESSMENTS - DELINQUENT
601 -00- 3614 -0000
SPECIAL ASSESSMENTS - INTEREST
601 -00- 3620 -0000
INTEREST EARNINGS
601 -00- 3621 -0000
GAIN /(LOSS) ON INVESTMENTS
601 -00- 3624 -0000
REFUNDS & REIMURSEMENTS
601 -00- 3670 -0000
MISCELLANEOUS REVENUE
601 -00- 3710 -0000
UTILITY REVENUE
601 -00- 3711 -0000
WATER CONNECTION FEES
601 -00- 3712 -0000
UTILITY PERMIT FEES
601 -00- 3713 -0000
WATERMETERSALES
601 -00- 3715 -0000
STATE SURCHARGE
601 -00- 3717 -0000
Water Meter Permit
601 -00- 3720 -0000
WATERPENALTIES
601 -00- 3725 -0000
LOCAL SAC CHARGES
601 -00- 3910 -0000
SALES OF CAPITAL ASSETS
601 -00- 3920 -0000
TRANSFERS IN
REVENUE Totals
EXPENSE
PERSONAL SERVICES
601 -00- 4101 -0000
FULL -TIME REGULAR
601 -00- 4102 -0000
OVERTIME
601 -00- 4103 -0000
PART -TIME
601 -00- 4104 -0000
TEMPORARY REGULAR
601 -00- 4105 -0000
WATER PAGER PAY
601 -00- 4106 -0000
OTHER
601 -00- 4111 -0000
SEVERANCE PAY
601 -00- 4121 -0000
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
EMPLOYEE INSURANCE - CITY
601 -00- 4141 -0000
UNEMPLOYMENT COMPENSATION
601 -00- 4151 -0000
WORKERS COMPENSATION
601 -00- 4161 -0000
PENSION EXPENSE
Total Personal Services
SUPPLIES
601 -00- 4200 -0000 OFFICE SUPPLIES
601 -00- 4208 -0000 POSTAGE
601 -00- 4212 -0000 MOTOR FUELS & LUBRICANTS
601 -00- 4215 -0000 SHOP MATERIALS
0
0
0
749
0
0
0
0
N/A
0
0
0
0
0
8,087
0
0
N/A
35,000
136,699
55,000
8,490
35,000
14,353
5,000
(30,000)
-85.7%
0
1,502
0
1,012
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
25,000
33,635
25,000
25,818
25,000
0
25,000
0
0.0%
0
0
0
0
0
0
0
0
N/A
0
0
0
2,127
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
600,000
402,293
500,000
404,156
500,000
343,927
417,150
(82,850)
-16.6%
25,000
2,728
25,000
278,972
25,000
264,883
25,000
0
0.0%
0
400
0
750
0
530
500
500
N/A
2,500
3,855
2,500
4,755
2,500
2,347
2,000
(500)
-20.0%
0
0
0
0
0
0
0
0
N/A
0
370
0
300
0
120
100
100
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
687.500
581.483
607.500
727.129
587.500
634.247
474.750
(111750)
-19.2%
79,796
121,359
87,451
149,803
89,271
108,584
77,620
(11,651)
-13.1%
3,000
5,277
3,000
4,205
3,000
5,874
5,000
2,000
66.7%
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
4,261
0
5,532
0
4,395
5,500
5,500
N/A
0
200
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
6,003
9,810
6,340
11,518
6,472
8,861
5,821
(651)
-10.1%
6,334
9,291
6,690
11,427
6,829
8,104
5,938
(891)
-13.0%
12,726
21,434
13,998
21,166
13,998
12,541
13,640
(358)
-2.6%
0
0
0
0
0
0
0
0
N/A
0
5,303
4,378
4,679
4,466
3,260
3,521
(945)
-21.2%
0
7,275
0
23,128
0
0
24,000
24,000
N/A
107.859
184.211
121.857
231.457
124.036
151.619
141.040
17.004
13.7%
0 615 0 152 0 163 200 200 N/A
1,400 1,055 1,400 1,417 1,400 1,095 1,400 0 0.0%
0 0 0 0 0 0 0 0 N/A
0 0 0 0 0 0 0 0 N/A
Water Fund
2018 Budget
Account Number
Description
Budget
2015
Actual
2015
Budget
2016
Actual
2016
Budget
2017
YTD
10/17/17
2017
Preliminary
Budget
2018
Budget
Change
2018
Percentage
Change
2018
601 -00- 4221 -0000
MAINTENANCE OF EQUIPMENT
6,500
972
6,500
19,635
6,500
2,334
26,000
19,500
300.0%
601 -00- 4223 -0000
MAINTENANCE OF BUILDINGS
1,000
111
1,000
107
1,000
4,397
60,000
59,000
5900.0%
601 -00- 4240 -0000
SMALL T OOLS/M]NOR EQUIPMENT
600
1,193
600
243
600
218
800
200
33.3%
601 -00- 4245 -0000
GENERAL SUPPLIES
12,000
10,949
12,000
8,376
12,000
7,300
11,000
(1,000)
-8.3%
601 -00- 4260 -0000
WATER PURCHASES - TONKA BAY
3,500
2,979
3,500
2,585
3,500
1,704
3,500
0
0.0%
601 -00- 4261 -0000
WATER PURCHASES - EXCELSIOR
22,000
16,051
22,000
17,169
22,000
12,924
18,000
(4,000)
-18.2%
601 -00- 4262 -0000
WATER PURCHASES - MINNETONKA
1,500
882
1,500
1,059
1,500
649
1,500
0
0.0%
601 -00- 4263 -0000
WATER PURCHASES- CHANHASSEN
16,000
9,322
16,000
8,282
16,000
7,583
10,000
(6,000)
-37.5%
601 -00- 4265 -0000
WATER METER PURCHASES
15,000
3,756
15,000
11,385
15,000
6,967
13,000
(2,000)
-13.3%
Total Supplies
79,500
47,884
79,500
70,411
79,500
45,334
145,400
65,900
82.9%
OTHER SERVICES AND CHARGES
601 -00- 4301 -0000
AUDITING & ACCOUNTING
2,500
0
2,500
0
2,500
0
2,500
0
0.0%
601 -00- 4302 -0000
CONSULTING FEES
0
0
0
0
0
0
0
0
N/A
601 -00- 4303 -0000
ENGINEERING FEES
5,000
31,582
5,000
15,454
5,000
15,158
20,000
15,000
300.0%
601 -00- 4304 -0000
LEGAL FEES
0
0
0
0
0
1,943
0
0
N/A
601 -00- 4312 -0000
ENGINEERING
0
0
0
0
0
0
0
0
N/A
601 -00- 4321 -0000
COMMUNICATIONS - VOICE/DATA
2,800
1,265
8,000
1,268
8,000
1,008
4,000
(4,000)
-50.0%
601 -00- 4331 -0000
TRAVEL, CONFERENCE & SCHOOL
800
1,500
800
700
800
955
1,400
600
75.0%
601 -00- 4351 -0000
PRINTING AND PUBLISHING
1,100
638
1,100
901
1,100
0
1,100
0
0.0%
601 -00- 4360 -0000
INSURANCE
8,000
0
8,000
0
8,000
0
8,000
0
0.0%
601 -00- 4380 -0000
UTILITY SERVICES
0
0
0
0
0
(306)
0
0
N/A
601 -00- 4394 -0000
UTILITIES - AMESBURYWELL
12,000
11,758
12,000
10,192
12,000
7,484
12,000
0
0.0%
601 -00- 4395 -0000
UTILITIES - BADGER WELL
12,500
10,514
12,500
6,711
12,500
4,848
12,500
0
0.0%
601 -00- 4396 -0000
UTILITIES - BOULDER BRIDGE
20,000
16,132
20,000
19,068
20,000
13,550
20,000
0
0.0%
601 -00- 4397 -0000
UTILITIES - WOODHAVEN WELL
0
0
0
0
0
0
0
0
N/A
601 -00- 4398 -0000
UTILITIES - SE AREA WELL
34,000
33,944
34,000
34,987
34,000
13,529
34,000
0
0.0%
601 -00- 4400 -0000
CONTRACTUAL SERVICES
30,000
71,394
60,000
42,666
60,000
38,937
72,000
12,000
20.0%
601 -00- 4410 -0000
RENTALS
0
0
0
0
0
0
0
0
N/A
601 -00- 4420 -0000
DEPRECIATION
290,000
289,740
280,000
317,882
290,000
0
320,000
30,000
10.3%
601 -00- 4433 -0000
DUES AND SUBSCRIPTIONS
0
33
0
33
0
633
10,000
10,000
N/A
601 -00- 4437 -0000
TAXES/LICENSES
3,000
1,666
3,000
2,350
3,000
2,244
3,000
0
0.0%
601 -00- 4440 -0000
MISC SERVICES /CONTINGENCY
200
0
200
235
200
0
200
0
0.0%
601 -00- 4450 -0000
BANK SERVICE CHARGES
1,000
0
1,000
2,004
1,000
753
1,000
0
0.0%
601 -00- 4499 -0000
FEMA ELIGLIBLE EXPENSES
0
0
0
0
0
0
0
0
N/A
601 -00- 4620 -0000
BUILDINGS & STRUCTURES
0
0
0
0
0
4,470
0
0
N/A
601 -00- 4640 -0000
MACHINERY & EQUIPMENT
0
0
0
1,000
0
48,656
0
0
N/A
601 -00- 4680 -0000
OTHER IMPROVEMENTS
0
125
0
300
0
5,325
0
0
N/A
Total Other Services and Charges
422,900
470,291
448,100
455,753
458,100
159,187
521,700
63,600
13.9%
NON - OPERATING EXPENSES
601 -00- 4711 -0000
BOND INTEREST
77,796
18,303
17,000
16,978
17,000
16,183
14,375
(2,625)
-15.4%
601 -00- 4720 -0000
FISCAL AGENT FEES
800
495
800
1,205
800
495
500
(300)
-37.5%
601 -00- 4810 -0000
RESIDUAL EQUITY TRANSFERS
0
0
0
0
0
0
0
0
N/A
601 -00- 4820 -0000
OPERATING TRANSFERS
12,500
98,099
12,500
12,500
12,500
12,500
12,500
0
0.0%
Total Non-Operating Expenses
91,096
116,897
30,300
30,683
30,300
29,178
27,375
(2,925)
-9.7%
Water Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
Total Expenses 701,355 819,283 679,757 788,304 691,936 385,318 835,515 143,579 20.8%
Change in Net Position (13,855) (237,800) (72,257) (61,175) (104,436) 248,929 (360,765) (256,329) 245.4%
Depreciation 320,000 Non -Cash
Bond Principal (270,000)
Capital Acquisitions (1,066,000) including 750,000 potential streets CIP
Principal Payment Received on 2017 Ladder Truck Lease 148,862
Payments Received on TIF Loan 0 first payment 2019
Change in Cash (1.227.9031
Sewer Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
FUND 611 Sanitary Sewer Utility
REVENUE
611 -00- 3353 -0000
PERA PENSION OTHER REVENUE
0
0
0
670
0
0
0
0
N/A
611 -00- 3362 -0000
MISC GRANTS
0
0
0
20,206
0
0
0
0
N/A
611 -00- 3400 -0000
CHARGES FOR SERVICES
6,000
0
50,000
0
50,000
0
0
(50,000)
- 100.0%
611 -00- 3610 -0000
SPECIAL ASSESSMENTS - CURRENT
0
19,245
20,000
19,941
20,000
9,455
1,000
(19,000)
-95.0%
611 -00- 3611 -0000
SPECIAL ASSESSMENTS - DELINQUENT
0
3,891
0
1,081
0
0
0
0
N/A
611 -00- 3614 -0000
SPECIAL ASSESSMENTS - INTEREST
0
0
0
0
0
0
0
0
N/A
611 -00- 3620 -0000
INTEREST EARNINGS
25,000
31,087
25,000
33,936
25,000
0
25,000
0
0.0%
611 -00- 3621 -0000
GAIN /(LOSS) ON INVESTMENTS
0
0
0
0
0
0
0
0
N/A
611 -00- 3670 -0000
MISCELLANEOUS REVENUE
0
0
0
0
0
0
0
0
N/A
611 -00- 3710 -0000
UTILITY REVENUE
860,050
832,830
860,050
855,527
860,050
678,586
910,000
49,950
5.8%
611 -00- 3712 -0000
UTILITY PERMIT FEES
700
0
14,000
1,400
14,000
2,100
2,000
(12,000)
-85.7%
611 -00- 3720 -0000
SEWER PENALTIES
0
0
0
0
0
0
0
0
N/A
611 -00- 3725 -0000
LOCAL SAC CHARGES PAYABLE
0
2,608
0
108,805
0
74,740
5,000
5,000
N/A
611 -00- 3727 -0000
OUTSIDE SEWER REPAIR
0
2,100
0
1,050
0
1,050
600
600
N/A
611 -00- 3910 -0000
SALES OF CAPITAL ASSETS
0
0
0
0
0
0
0
0
N/A
611 -00- 3920 -0000
TRANSFERS IN
0
0
0
0
0
0
0
0
N/A
REVENUE Totals: 891,750 891,761 969,050 1,042,616 969,050 765,931 943,600 (25,450) -2.6%
EXPENSE
611 -00- 4101 -0000
FULL -TIME REGULAR
69,186
99,606
75,753
135,343
77,277
71,772
64,641
(12,636)
-16.4%
611 -00- 4102 -0000
OVERTIME
2,500
2,500
2,500
2,580
2,500
1,752
2,500
0
0.0%
611 -00- 4103 -0000
PART -TIME
0
0
5,800
0
5,800
0
0
(5,800)
- 100.0%
611 -00- 4104 -0000
TEMPORARY REGULAR
0
0
0
0
0
0
0
0
N/A
611 -00- 4105 -0000
SEWERPAGERPAY
0
4,430
0
5,532
0
4,244
5,500
5,500
N/A
611 -00- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
611 -00- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
611 -00- 4121 -0000
PERA CONTRIB - CITY SHARE
5,197
7,943
5,492
10,307
5,603
5,789
4,848
(755)
-13.5%
611 -00- 4122 -0000
FICA CONTRIB - CITY SHARE
5,484
7,850
6,239
10,411
5,912
5,522
4,945
(967)
-16.4%
611 -00- 4131 -0000
EMPLOYEE INSURANCE - CITY
10,787
21,434
12,072
21,166
12,072
12,541
11,048
(1,024)
-8.5%
611 -00- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
611 -00- 4151 -0000
WORKERS COMPENSATION
2,500
3,518
3,935
3,290
4,011
1,924
3,047
(964)
-24.0%
611 -00- 4161 -0000
PENSION EXPENSE
0
6,573
0
31,737
0
0
32,000
32,000
N/A
4
Total Personal Services
95,654
153,854
111,791
220,366
113,175
103,544
128,529
15,354
13.6%
SUPPLIES
611 -00- 4200 -0000
OFFICE SUPPLIES
150
579
200
152
200
163
200
0
0.0%
611 -00- 4208 -0000
POSTAGE
1,500
938
1,500
1,386
1,500
1,017
1,500
0
0.0%
611 -00- 4212 -0000
MOTOR FUELS & LUBRICANTS
0
0
0
0
0
0
0
0
N/A
611 -00- 4215 -0000
SHOP MATERIALS
0
0
0
0
0
0
0
0
N/A
611 -00- 4221 -0000
MAINTENANCE OF EQUIPMENT
5,000
3,060
5,000
0
5,000
311
5,000
0
0.0%
611 -00- 4223 -0000
MAINTENANCE OF BUILDINGS
0
0
0
0
0
0
0
0
N/A
611 -00- 4240 -0000
SMALL TOOLS/NIINOREQUIPMENT
550
255
550
50
550
0
550
0
0.0%
4
Sewer Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
611 -00- 4245 -0000 GENERAL SUPPLIES
Total Supplies
OTHER SERVICES AND CHARGES
611 -00-
4301
-0000
AUDITING & ACCOUNTING
611 -00-
4302
-0000
CONSULTING FEES
611 -00-
4303
-0000
ENGINEERING FEES
611 -00-
4304
-0000
LEGAL FEES
611 -00-
4312
-0000
ENGINEERING
611 -00-
4321
-0000
COMMUNICATIONS - VOICE/DATA
611 -00-
4331
-0000
TRAVEL, CONFERENCE & SCHOOL
611 -00-
4351
-0000
PRINTING AND PUBLISHING
611 -00-
4360
-0000
INSURANCE
611 -00-
4380
-0000
UTILITY SERVICES
611 -00-
4385
-0000
MCES SAC Payables Charges
611 -00-
4386
-0000
Excelsior Sewer Charges
611 -00-
4400
-0000
CONTRACTUAL SERVICES
611 -00-
4410
-0000
RENTALS
611 -00-
4420
-0000
DEPRECIATION
611 -00-
4433
-0000
DUES AND SUBSCRIPTIONS
611 -00-
4437
-0000
TAXES/LICENSES
611 -00-
4440
-0000
MISC SERVICES /CONTINGENCY
611 -00-
4450
-0000
BANK SERVICE CHARGES
611 -00-
4499
-0000
FEMA ELIGLIBLE EXPENSES
611 -00-
4620
-0000
BUILDINGS & STRUCTURES
611 -00-
4640
-0000
MACHINERY & EQUIPMENT
611 -00-
4680
-0000
OTHER IMPROVEMENTS
611 -00-
4680
-0001
MCES Forcemain(DO NOT USE)
611 -00-
4680
-0011
MCES FORCEMAIN IMPROVEMENT
Total Other Services and Charges
NON - OPERATING EXPENSES
611
-00-
4711
-0000
BOND INTEREST
611
-00-
4720
-0000
FISCAL AGENT FEES
611
-00-
4810
-0000
RESIDUAL EQUITY TRANSFERS
611
-00-
4820
-0000
OPERATING TRANSFERS
5,000
1,289
5,000
67
Total Non - Operating Expenses
0
0.0%
1,500
4,240
Total Expenses
1,721
1,500
315
1,500
Change in Net Position
100 524 1100 366 1100 0 0.0%
9,300 4,484 9,350 2,112 9,350 1,857 9,350 0 0.0%
2,500
0
2,500
0
2,500
0
2,500
0
0.0%
0
0
0
0
0
0
0
0
N/A
5,000
(3,445)
5,000
1,289
5,000
67
5,000
0
0.0%
1,500
4,240
1,500
1,721
1,500
315
1,500
0
0.0%
5,000
0
5,000
0
5,000
0
5,000
0
0.0%
5,500
2,909
5,500
2,905
5,500
2,769
3,000
(2,500)
-45.5%
1,500
0
1,500
1,310
1,500
0
1,600
100
6.7%
0
609
0
330
0
0
0
0
N/A
7,000
0
7,000
0
7,000
0
7,000
0
0.0%
7,500
(1,419)
7,500
9
7,500
(1,395)
7,500
0
0.0%
609,180
609,180
590,000
588,636
691,000
575,583
723,500
32,500
4.7%
31,000
41,976
40,000
49,366
40,000
36,982
40,000
0
0.0%
20,000
16,319
20,000
29,881
20,000
22,331
32,000
12,000
60.0%
0
0
0
0
0
0
0
0
N/A
225,000
85,424
100,000
88,236
100,000
0
100,000
0
0.0%
0
33
0
33
0
633
10,000
10,000
N/A
0
0
0
195
0
0
0
0
N/A
150
0
150
0
150
0
150
0
0.0%
1,500
0
1,500
93
1,500
753
1,500
0
0.0%
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
72,984
0
0
N/A
0
25,619
0
2,665
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
4,479
0
0
0
0
0
0
N/A
782150 766.667 888.150 711.022 940.250 51100 5.9%
0 0 0 0 0 0 0 0 N/A
0 0 0 0 0 0 0 0 N/A
0 0 0 0 0 0 0 0 N/A
239,200 598,098 239,200 12,500 239,200 12,500 12,500 (226,700) -94.8%
239,200 598,098 239,200 12,500 239,200 12,500 12,500 (226,700) -94.8%
1,266,484 1,542,362 1,147,491 1,001,645 1,249,875 828,923 1,090,629 (159,246) -12.7%
(374,734) (650,601) (178,441) 40,971 (280,825) (62,992) (147,029) 133,796 -47.6%
Depreciation 100,000 Non -Cash
Bond Principal 0
Capital Acquisitions (200,000) Jet Vac Truck, other
Change in Cash 247 0291
Stormwater Management Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
FUND 631 Storm Water Utility
REVENUE
631 -00- 3353 -0000
PERA PENSION OTHER REVENUE
0
0
0
138
0
0
0
0
N/A
631 -00- 3362 -0000
MISC GRANTS
0
0
0
0
0
0
0
0
N/A
631 -00- 3400 -0000
CHARGES FOR SERVICES
0
0
0
0
0
0
0
0
N/A
631 -00- 3610 -0000
SPECIAL ASSESSMENTS - CURRENT
7,400
5,632
7,400
5,421
7,400
2,740
500
(6,900)
-93.2%
631 -00- 3611 -0000
SPECIAL ASSESSMENTS - DELINQUENT
0
939
0
790
0
0
0
0
N/A
631 -00- 3614 -0000
SPECIAL ASSESSMENTS - INTEREST
0
0
0
0
0
0
0
0
N/A
631 -00- 3620 -0000
INTEREST EARNINGS
1,200
2,242
1,200
10,421
1,200
0
5,000
3,800
316.7%
631 -00- 3621 -0000
GAIN /(LOSS) ON INVESTMENTS
0
0
0
0
0
0
0
0
N/A
631 -00- 3670 -0000
MISCELLANEOUS REVENUE
0
0
0
0
0
0
0
0
N/A
631 -00- 3710 -0000
UTILITY REVENUE
224,352
221,105
235,000
268,959
235,000
251,198
387,000
152,000
64.7%
631 -00- 3712 -0000
UTILITY PERMIT FEES
0
0
0
0
0
0
0
0
N/A
631 -00- 3720 -0000
STORM WATER PENALTIES
0
0
0
0
0
0
0
0
N/A
631 -00- 3910 -0000
SALES OF CAPITAL ASSETS
0
0
0
0
0
0
0
0
N/A
631 -00- 3920 -0000
TRANSFERS IN
226,700
500,000
226,700
0
0
0
0
0
N/A
REVENUE Totals:
459,652
729,919
470,300
285,728
243,600
253,938
392,500
148,900
61.1
EXPENSE
PERSONAL SERVICES
631 -00- 4101 -0000
FULL -TIME REGULAR
20,523
36,745
21,673
27,584
22,001
21,975
12,550
(9,451)
-43.0%
631 -00- 4102 -0000
OVERTIME
0
65
0
332
0
749
500
500
N/A
631 -00- 4103 -0000
PART -TIME
0
0
0
0
0
0
0
0
N/A
631 -00- 4104 -0000
TEMPORARY REGULAR
0
0
0
0
0
0
0
0
N/A
631 -00- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
631 -00- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
631 -00- 4121 -0000
PERA CONTRIB - CITY SHARE
1,500
2,753
1,571
2,120
429
1,662
941
512
119.3%
631 -00- 4122 -0000
FICA CONTRIB - CITY SHARE
1,570
2,522
1,658
1,992
452
1,623
960
508
112.4%
631 -00- 4131 -0000
EMPLOYEE INSURANCE - CITY
2,059
2,568
2,850
2,566
2,850
1,726
1,472
(1,378)
-48.4%
631 -00- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
631 -00- 4151 -0000
WORKERS COMPENSATION
0
2,009
0
1,080
0
467
490
490
N/A
631 -00- 4161 -0000
PENSION EXPENSE
0
(21,346)
0
(8,261)
0
0
0
0
N/A
Total Personal Services
25,652
25,316
27,752
27,413
25,732
28,202
16,913
(8,819)
-34.3%
SUPPLIES
631 -00- 4200 -0000
OFFICE SUPPLIES
100
304
0
152
0
163
200
200
N/A
631 -00- 4208 -0000
POSTAGE
1,400
1,215
1,400
1,386
1,400
1,017
1,400
0
0.0%
631 -00- 4212 -0000
MOTOR FUELS & LUBRICANTS
0
0
0
0
0
0
0
0
N/A
631 -00- 4215 -0000
SHOP MATERIALS
0
0
0
0
0
0
0
0
N/A
631 -00- 4221 -0000
MAINTENANCE OF EQUIPMENT
5,500
4
4,500
0
4,500
0
30,000
25,500
566.7%
631 -00- 4223 -0000
MAINTENANCE OF BUILDINGS
0
0
0
0
0
0
0
0
N/A
631 -00- 4240 -0000
SMALL TOOLS/NIINOREQUIPMENT
300
0
300
0
300
0
500
200
66.7%
631 -00- 4245 -0000
GENERAL SUPPLIES
3,000
71
2,000
370
2,000
0
3,000
1,000
50.0%
Total Supplies
10,300
1,594
8,200
1,909
8,200
1,180
35,100
26,900
328.0%
6
Stormwater Management Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
631
-00- 4301
-0000
AUDITING & ACCOUNTING
0
0
0
0
0
0
0
0
N/A
631
-00- 4302
-0000
CONSULTING FEES
0
0
0
0
0
0
0
0
N/A
631
-00- 4302
-0005
MS4 (DO NOT USE)
0
0
0
0
0
0
0
0
N/A
631
-00- 4302
-0009
MS4 SERVICES
0
5,901
0
3,869
0
1,460
0
0
N/A
631
-00- 4303
-0000
ENGINEERING FEES
20,000
19,224
20,000
27,552
20,000
14,457
35,000
15,000
75.0%
631
-00- 4304
-0000
LEGAL FEES
1,000
0
1,000
0
1,000
0
10,000
9,000
900.0%
631
-00- 4312
-0000
ENGINEERING
5,000
0
5,000
0
5,000
0
0
(5,000)
- 100.0%
631
-00- 4321
-0000
COMMUNICATIONS - VOICE/DATA
500
603
500
605
500
511
500
0
0.0%
631
-00- 4331
-0000
TRAVEL, CONFERENCE & SCHOOL
0
0
0
0
0
0
800
800
N/A
631
-00- 4351
-0000
PRINTING AND PUBLISHING
100
142
100
0
100
41
100
0
0.0%
631
-00- 4360
-0000
INSURANCE
0
0
0
0
0
0
0
0
N/A
631
-00- 4380
-0000
UTILITY SERVICES
0
0
0
0
0
0
0
0
N/A
631
-00- 4400
-0000
CONTRACTUAL SERVICES
71,500
2,164
71,500
5,883
71,500
8,771
83,500
12,000
16.8%
631
-00- 4410
-0000
RENTALS
0
226
0
0
0
0
0
0
N/A
631
-00- 4420
-0000
DEPRECIATION
34,000
44,109
40,000
44,110
45,000
0
46,000
1,000
2.2%
631
-00- 4433
-0000
DUES AND SUBSCRIPTIONS
6,600
33
6,600
33
6,600
633
10,000
3,400
51.5%
631
-00- 4437
-0000
TAXES/LICENSES
0
0
0
0
0
0
0
0
N/A
631
-00- 4440
-0000
MISC SERVICES /CONTINGENCY
1,100
0
1,100
0
1,100
0
0
(1,100)
- 100.0%
631
-00- 4450
-0000
BANK SERVICE CHARGES
1,000
0
1,000
0
1,000
0
1,000
0
0.0%
631
-00- 4499
-0000
FEMA ELIGLIBLE EXPENSES
0
0
0
0
0
0
0
0
N/A
631
-00- 4620
-0000
BUILDINGS & STRUCTURES
0
0
0
0
0
0
0
0
N/A
631
-00- 4640
-0000
MACHINERY & EQUIPMENT
0
0
0
0
0
0
0
0
N/A
631
-00- 4680
-0000
OTHER IMPROVEMENTS
0
0
0
0
0
0
0
0
N/A
Total Other Services and Charges
140,800
72,402
146,800
82,051
151,800
25,873
186,900
35,100
23.1
NON - OPERATING EXPENSES
631
-00- 4810
-0000
RESIDUAL EQUITY TRANSFERS
0
0
0
0
0
0
0
0
N/A
631
-00- 4820
-0000
OPERATING TRANSFERS
0
73,924
0
0
0
0
0
0
N/A
Total Non-Operating Expenses
0
73,924
0
0
0
0
0
0
N/A
Total Expenses
176,752
173,236
182,752
111,373
185,732
55,255
238,913
53,181
28.6%
Change in Net Position
282,900
556,683
287,548
174,355
57,868
198,683
153,587
95,719
165.4%
Depreciation
46,000 Non -Cash
Bond Principal
0
Capital Acquisitions
(635,110)
Change in Cash
(4355231
7
Recycling Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
FUND 621 Recycling Utility
REVENUE
621 -00- 3353 -0000
PERA PENSION OTHER REVENUE
0
0
0
49
0
0
0
0
N/A
621 -00- 3362 -0000
MISC GRANTS
23,000
26,198
23,000
26,912
23,000
23,235
20,100
(2,900)
-12.6%
621 -00- 3400 -0000
CHARGES FOR SERVICES
0
0
0
0
0
0
0
0
N/A
621 -00- 3610 -0000
SPECIAL ASSESSMENTS - CURRENT
0
3,932
0
3,867
0
1,847
300
300
N/A
621 -00- 3611 -0000
SPECIAL ASSESSMENTS - DELINQUENT
0
681
0
194
0
0
0
0
N/A
621 -00- 3614 -0000
SPECIAL ASSESSMENTS - INTEREST
0
0
0
0
0
0
0
0
N/A
621 -00- 3620 -0000
INTEREST EARNINGS
350
1,150
350
2,407
350
0
1,000
650
185.7%
621 -00- 3621 -0000
GAIN /(LOSS) ON INVESTMENTS
0
0
0
0
0
0
0
0
N/A
621 -00- 3623 -0000
CONTRIBUTIONS AND DONATIONS
0
0
0
0
0
0
0
0
N/A
621 -00- 3670 -0000
MISCELLANEOUS REVENUE
0
0
0
0
0
120
0
0
N/A
621 -00- 3710 -0000
UTILITY REVENUE
155,000
155,250
155,000
154,550
155,000
119,803
155,000
0
0.0%
621 -00- 3720 -0000
RECYCLING PENALTIES
0
0
0
0
0
0
0
0
N/A
621 -00- 3732 -0000
CITY CLEANUP CHARGES
8,000
(4,934)
8,000
(4,431)
8,000
(4,390)
8,000
0
0.0%
621 -00- 3920 -0000
TRANSFERS IN
0
0
0
0
0
0
0
0
N/A
REVENUE Totals:
186,350
182,277
186,350
183,549
186,350
140,615
184,400
(1,950)
-1.0%
EXPENSE
PERSONAL SERVICES
621 -00- 4101 -0000
FULL -TIME REGULAR
5,410
8,548
5,796
9,344
5,912
8,570
6,111
199
3.4%
621 -00- 4102 -0000
OVERTIME
1,000
887
1,000
661
1,000
712
0
(1,000)
- 100.0%
621 -00- 4103 -0000
PART -TIME
0
198
0
0
0
68
0
0
N/A
621 -00- 4104 -0000
TEMPORARY REGULAR
0
0
0
0
0
0
0
0
N/A
621 -00- 4106 -0000
OTHER
0
0
0
0
0
0
0
0
N/A
621 -00- 4111 -0000
SEVERANCE PAY
0
0
0
0
0
0
0
0
N/A
621 -00- 4121 -0000
PERA CONTRIB - CITY SHARE
475
708
420
757
429
696
458
29
6.8%
621 -00- 4122 -0000
FICA CONTRIB - CITY SHARE
500
562
443
670
452
656
467
15
3.3%
621 -00- 4131 -0000
EMPLOYEE INSURANCE - CITY
717
1,530
1,140
1,687
1,140
1,438
1,296
156
13.7%
621 -00- 4141 -0000
UNEMPLOYMENT COMPENSATION
0
0
0
0
0
0
0
0
N/A
621 -00- 4151 -0000
WORKERS COMPENSATION
0
21
46
69
47
78
49
2
4.3%
621 -00- 4161 -0000
PENSION EXPENSE
0
1,221
0
684
0
0
0
0
N/A
Total Personal Services 8,102 13,675 8,845 13,872 8,980 12,218 8,381 (599) -6.7%
SUPPLIES
621 -00- 4200 -0000
OFFICE SUPPLIES
100
304
100
152
100
163
100
0
0.0%
621 -00- 4208 -0000
POSTAGE
1,400
1,215
1,400
1,386
1,400
1,017
1,400
0
0.0%
621 -00- 4221 -0000
MAINTENANCE OF EQUIPMENT
0
0
0
0
0
0
0
0
N/A
621 -00- 4223 -0000
MAINTENANCE OF BUILDINGS
0
0
0
0
0
0
0
0
N/A
621 -00- 4240 -0000
SMALL TOOLS/NIINOREQUIPMENT
0
0
0
0
0
0
0
0
N/A
621 -00- 4245 -0000
GENERAL SUPPLIES
200
0
200
0
200
0
200
0
0.0%
Total Supplies 1,700 1,519 1,700 1,538 1,700 1,180 1,700 0 0.0%
OTHER SERVICES AND CHARGES
8
Recycling Fund
2018 Budget
YTD Preliminary Budget Percentage
Budget Actual Budget Actual Budget 10/17/17 Budget Change Change
Account Number Description 2015 2015 2016 2016 2017 2017 2018 2018 2018
621
-00- 4301
-0000
AUDITING & ACCOUNTING
621
-00- 4302
-0000
CONSULTING FEES
621
-00- 4303
-0000
ENGINEERING FEES
621
-00- 4304
-0000
LEGAL FEES
621
-00- 4312
-0000
ENGINEERING
621
-00- 4321
-0000
CONINIONICATIONS - VOICE/DATA
621
-00- 4331
-0000
TRAVEL, CONFERENCE & SCHOOL
621
-00- 4351
-0000
PRINTING AND PUBLISHING
621
-00- 4360
-0000
INSURANCE
621
-00- 4380
-0000
UTILITY SERVICES
621
-00- 4400
-0000
CONTRACTUAL SERVICES
621
-00- 4400
-0026
ORGANIC GARBAGE
621
-00- 4410
-0000
RENTALS
621
-00- 4420
-0000
DEPRECIATION
621
-00- 4433
-0000
DUES AND SUBSCRIPTIONS
621
-00- 4437
-0000
TAXES/LICENSES
621
-00- 4440
-0000
NIISC SERVICES /CONTINGENCY
621
-00- 4450
-0000
BANK SERVICE CHARGES
0
0
0
Total Other Services and Charges
NON - OPERATING EXPENSES
621
-00- 4810
-0000
RESIDUAL EQUITY TRANSFERS
621
-00- 4820
-0000
OPERATING TRANSFERS
0
0
0
Total Non - Operating Expenses
N/A
117,000
115,742
Total Expenses
116,967
117,000
98,829
Change in Net Position
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
65
0
58
0
0
N/A
0
103
0
137
0
420
150
150
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
117,000
115,742
117,000
116,967
117,000
98,829
117,000
0
0.0%
0
0
0
0
0
177
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
0
0
0
75
0
0
0
0
N/A
0
0
0
0
0
0
0
0
N/A
8,500
146
8,500
0
8,500
160
8,500
0
0.0%
0
0
0
0
0
0
0
0
N/A
125.500
115.991
125.500
117.244
125.500
99.644
125.650
150
0.1
0 0 0 0 0 0 0 0 N/A
0 0 0 0 0 0 0 0 N/A
0
0
0
0
0
0
0
0
N/A
135,302
131,185
136,045
132,654
136,180
113,042
135,731
(449)
-0.3%
51,048
51,092
50,305
50,895
50,170
27,573
48,669
(1,501)
-3.0%
9