02-12-18 CC Reg Mtg AgendaCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, FEBRUARY 12, 2018
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
Attachments
2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of January 31, 2018 Minutes
B. City Council and Staff Retreat Minutes of January 31, 2018 Minutes
C. Approval of the Verified Claims List Claims List
D. Resolution Approving Publication of Ord.552 by Title and Summary Administrator Memo
Resolution
E. SeeClickFix Annual Renewal Communications Coordinator Memo
F. Approve Hiring for LEO Position
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
A. Setback Variance
Applicant: Robert and Joan Wright
Location: 6110 Club Valley Road
Director of Public Works Memo
Planning Director Memo
Resolution
CITY COUNCIL REGULAR MEETING AGENDA — February 12, 2018
Page 2
B. Final Plat — Minnetonka Country Club 3 d Addition Planning Director Memo
Applicant: Mattamy Homes Resolution
8. ENGINEERING /PUBLIC WORKS
A. Approve Memorandum of Understanding with Minnehaha Creek City Engineer Memo
Watershed District to coordinate water resources planning and Resolution
capital improvement planning, City PrQj ect 18 -02
9. GENERAL /NEW BUSINESS
A. Cathcart Park Annexation City Administrator Memo
Resolution
B. City Council Chamber Presentation Equipment City Administrator Memo
C. Southshore Center Quotes City Administrator Memo
D. Commission Appointments City Administrator Memo
Resolutions
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1.
2.
B. Mayor and City Council
11. ADJOURN
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
WEDNESDAY, JANUARY 31, 2018
(Rescheduled from JANUARY 22, 2018)
MINUTES
2A
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 6:02 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, Si,
Administrator Lerud; City Clerk Thone; ,Interim I Finance
Director Darling; Director of Public Works Brown; and, City
Absent: City Attorney Keane
B. Review Agenda
Labadie moved, Johnson seconded, approving the;agenda as presented.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Sundberg; City
Rigdon; Planning
ion passed 510.
Siakel moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Wherein.
A. City Council Work Session Meeting Minutes of January 8, 2018
B. City Council Regular Meeting Minutes of January 8, 2018
C. Approval of the Verified Claims List
D. Appointment of Administrative Hearing Officers
E. ADDroval of Utility Assessment
Motion passed 510.
3. MATTERS FROM THE FLOOR
Michael Blomquist, 5425 Grant Lorenz Rd, stated he is proposing that the City change the designation of
the Grant Lorenz fire lane from a Class 1 to Class 2 to allow motorized vehicles. He stated that he doesn't
feel Shorewood currently has a safe fire lane in order to access to the lake. He stated that he feels it is
already a well -lit, maintained road and changing it from Class 1 to Class 2 would not cost the City any
money and it would make sense for the residents.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 2 of 8
Planning Director Darling stated she had received a number of calls from residents regarding fire lanes.
She briefly reviewed the current ordinance, which divides fire lanes into three classifications. She noted
that the current codes were adopted in 1986.
Mr. Blomquist noted that a resident has posted homemade signs in the middle of the fire lane, as well as on
the lake, that state "No Motorized Vehicles ". He did not think it was legal to post signs on City owned
property.
Planning Director Darling suggested the Council refer this issue to a study
meeting, to allow for a more thorough discussion.
4.
5.
Commission Service Recognition
Janet Sylvester, Planning Commis
On behalf of Council and the residents of Shorewood, Mayo
Bean for their service to the City. He noted that Robert Bean
presented a clock to Ms. Sylvester honoring her for her time se
There was a round of applause for Ms
Ms. Sylvester stated that she appreciated the
reason for stepping down was simply becauE
that when that time passes, she, would love t<
her past year working with the City, has giv(
been impressed across the board from the G
6.
7.
Chair Maddy state(
Planning CommisG
members, Janet Sy
at a future Council
Commission;
tanked Janet Sylvester and Robert
le to attend tonight's meeting. He
City on the Planning Commission.
to serve on the Planning Commission and that her
�n needed her in this time of their lives. She stated
n and become more involved again. She stated that
comfort that the City is in good hands and she has
January 16, 2018 Planning Commission Meeting
imissioners were in attendance and reviewed the recommendations the
Council. He noted that the Planning Commission will miss the two
-t Bean, that are leaving.
of Zoning and Subdivision Application Requirements; and Land Use Fee
Planning Director Darling noted that staff had been looking at application fees and escrows to ensure they
are adequate to cover costs. She reviewed the recommended housekeeping changes for the Council. The
first is a change of practice regarding mailing labels because of changes within Hennepin County which
will no longer be certifying the mailing addresses or creating labels. Planning Director Darling stated they
are recommending that staff take over mailing labels. The second change is modifying the time allowed
between submissions of application and the date of public hearings. They are still bound by State statutes,
but would allow more time for staff to work with applicants before the Planning Commission meetings.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 3 of 8
She stated one other thing that she could like the Council to discuss is the distance in which mailing labels
are sent out, especially with more controversial applications. She stated that Council had discussed this at
a prior work session and decided that 500 feet was adequate but, there may be times when greater distance
might make more sense.
Mayor Zerby noted that the subdivision sketch review fee remains the same at $200 and questioned the
reasoning behind that recommendation.
Planning Director Darling stated that this fee was left as is because it does not involve a notice process and
is merely bringing it to the Council for an initial comment.
Zerby moved, Sundberg seconded, Adopting ORDINANCE NO. 55(1 "Ordinance Amending City
Code Section 1301. 03 related to Land Use Fees, Sections 1201.04, 1201.05, and 1201.25 (Zoning
Regulations) and Sections 1202.03 and 1202.09 of the Subdivision Regulations." Motion passed 510.
Labadie moved, Siakel seconded, Adopting RESOLUTION NO. 18 -007, "A Resolution Approving
the Publication of Ordinance No. 550 by Title and Summary." Motion passed 5/0. -
8. ENGINEERING /PUBLIC WORKS
A. Receive Feasibility Repo
Engineer Fauske reviewed the proposed street improvements, including;;' Mann Lane; Shorewood Lane;
Riviera Lane and Maple Street. The feasibility study also includes examination of extending a trail from
the existing end of Country Club Road, south to Yellowstone Trail and from there to Lake Lindon Drive.
She explained that a resident has also petitioned to install watermain along Riviera Lane and 10 of the 14
residents support it. She stated that if the Council would like to include the watermain, it will have to be
added into the feasibility study because it was not included, as prepared. She stated that staff would work
with City Attorney
Mayor Zerby asked if a
Engineer Fauske stated tho
The general consensus oft
shows that 'there is support
Mayor Zerby stated that it app
be removed as part of this pro]
Engineer Fauske i
Council decides to
it is added
place yet.
was a neighborhood meeting in December and there was good turnout.
ect was that the streets did need work and the petition from the residents
ermain for that area.
s that there are about 12 trees in the public right of way that will need to
etails will be determined during the final plans and specifications if the
with the project.
Mayor Zerby stated he would like to have a dialogue about the potential impact of the trees coming down
before the pro]ect commences. It may not change the outcome, but he would at least like to see an open
dialogue.
Director of Public Works Brown stated that it was great to see residents unified in a desire for City water,
but, another positive aspect to this pro]ect would be getting the watermain that serves Cub Foods looped,
because it would add great benefit to the City.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 4 of 8
Engineer Fauske reviewed the proposal for Shorewood Lane, Mann Lane and Maple Street. She stated that
staff is recommending putting the Maple Street pro] ect on hold at this time because of possible development
on the vacant property. Staff feels it would be better suited to be considered in con]unction with a pro]ect
on Lake Lindon Drive.
Engineer Fauske then reviewed the trail pro]ects included in the feasibility study. She referred to two
pictures she had captured from Google Maps that showed the difficulty in constructing a trail at Yellowstone
and Country Club Rd. She stated that staff feels it may make more sense to consider trail improvements at
the time when street improvements are made to Yellowstone Trail.
Engineer Fauske presented the estimate of total costs and funding of the project of $3,324,900, but noted
that excluding Maple Street and the trail improvements at Yellowstone brings the total cost to $1,667,100.
She reviewed the preliminary pro] ect schedule with construction completed by September of 2018 and final
completion by the spring of 2019.
Mayor Zerby stated that the recommendations presented make a lot of sense and the only question before
the Council is what they would like to do about the watermain issue.
Engineer Fauske stated her recommendation to the Council is for approval of the resolution to authorize
preparations for plans and specifications of Mann Lane, Shorewood Lane, and Riviera and provide staff
direction from Council on whether to bring „forward an amendment for the feasibility study to include
anticipated costs for a watermain extension to service Riviera Lane.
Councilmember Labadie noted she was leery ofextendix
be an issue with school buses. She would prefer to
September, if at all possible.
Engineer Fauske stated that Riviera Lane and ShoreA
typically would not access those street." She stated the'
companies and find out if there are students that access
ensure the students safety.
September when there may
of mid - August rather than
Lane are both cul -de -sacs, so, school buses
can contact the school districts transportation
e streets, so they City can work with them to
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 18-008, "A Resolution Receiving the
Feasibility Report and Authorize Preparation of Plans and Specifications for Mann Lane, Riviera
Lane and Shorewood Lane Street and iTtility Improvements, City Project 17 -04, at an estimated cost
of $1,667,100.," Motion passed 5 /0.
B. Aereement for Jet -Vac Purchase
Administrator Lerud explained that in November the City received a proposed Joint powers agreement to
cooperatively purchase and operate a sewer Jet -vac truck with the cities of Tonka Bay and Excelsior. This
was agreed to by Excelsior and Shorewood Councils and when it was sent back to Tonka Bay for their
signature, they wanted some changes, made them, and approved the agreement based on those changes. He
stated that, in his opinion, some of the changes are unacceptable and some are probably okay, but, the fact
that they weren't negotiated and were simply sent back to the City in a "take it or leave it" manner, was not
acceptable. He did not bring it before the Council at that time, but Tonka Bay has now formally requested
that it be brought before the Council for consideration, as approved by Tonka Bay. He stated that he had
told Tonka Bay that he would bring it before the Council but could not recommend the Council approve it,
with the proposed changes. He recommended that the Council request that the staff of the three cities work
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 5 of 8
together to come up with an agreement that can be brought before the three Councils in a relatively quick
timeframe.
Mayor Zerby stated that this was disappointing since it had been thought to be all agreed upon and ready
to go. He spoke to the Mayor of Tonka Bay last night about this issue. He stated that if Shorewood cannot
get any forward momentum with all three cities, he would support moving forward in partnership with just
Excelsior.
Zerby moved, Labadie seconded, authorizing City staff to re -enter I
Tonka Bay and City of Excelsior, for a joint purchase of a Jet -Vac and
the City of Excelsior to form a new agreement for a purchase betwe
exclusively, on an expedited basis. Motion passed 510.
C. Shorewood Lane Ravine Update
Engineer Fauske reviewed the proposed project area and
drone footage of the ravine that was taken by a colleague
She stated that if this project is approved, it will be comp]
She stated she has contacted Excel Energy to inform them
do any work on their infrastructure in this area as well. She
and the projected timeline which would have construction f
that exists
ions with the City of
ccessful, to work with
`ewood and Excelsior
She shared
of hers that shows the condition of the ravine.
ted before the Shorewood Lane road project.
A thc. possible project should they want to also
reviewed the two options available, their costs,
ending by,July of 2018.
Mayor Zerby stated that this presentation was excellent and commended the drone pilot for their skill in
capturing the footage. He stated that drone footage made'this area look life a magical place and he would
like to preserve the trees as much as possible, so he prefers Option 2.
Councilmember Labadie asked if,Option 2 was more of a Band -Aid approach and Option 1 more of a
permanent solution.
Engineer Fauske stated both - options will solve the issues that are causing the erosion through the channel
currently. She stated that it is amatter of aesthetics for the finished product.
es that are already down will get cleared away as part of Option
2.
Engineer Fauske stated that if they are within the channel, they will be removed because leaving them there
may potentially change the flow and cause problems, but trees down that are not in the channel will be left
alone, unless they; cause problems for construction equipment accessing the area. She noted that it is a
heavily wooded area; so there may need to be some tree removal done to allow access to the construction
equipment.
Councilmember Johnson stated he thought the City had a pile of excess fill sitting over at Public Works
that was earmarked to be used for this project.
Director of Public Works Brown noted that fill was tested and used for similar project on the north side of
the Public Works ravine. He stated that there was a similar project along Apple Road and Stratford Place
that used these same materials and it has been very effective.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 6 of 8
Zerby moved, Johnson seconded, directing staff to pursue additional design of Option 2, as presented,
including building an HEC -RAS Model and installing rock weirs to quantify slope and velocity
reductions, as well as work with Minnehaha Creek Watershed District. Motion passed 510.
9. GENERAL /NEW BUSINESS
A. Amendments to City Code 104.03 Administrative Enforcement
Planning Director Darling stated that this is another amendment to ensure the City is covering its costs. She
reviewed the current process and costs as well as the proposed changes.
Sundberg moved, Siakel seconded, Approving ORDINANCE 551
Administrative Enforcement of Code Regulations. Motion passed
Zerby moved, Sundberg seconded, Adopting RESOLUTION NO
Summary Publication Ordinance and the Text of the Summary
which would inform the public of the intent and effect of the ordir
ordinance." Motion passed 510.
B. Right of Way Ordinance
Administrator Lerud explained that at the Janua
about Right of Way. He reviewed the recommen'
to include the resolution for summary publicatii
Council meeting in order for the Council to see 11
Mayor Zerby stated that he knows the amount of
time and effort put in by staff working on this.
Johnson moved, Siakel sec(
Chapter 901 of the City C,
passed 510.
C. 2018 Updat
Clerk Thon�e stated the fee s
had been discussed and apx
Master Fee Schedule.,.
8, 2018 work
ments to City Code 104.03
. 18 -009 "A Resolution Adopting a
Pursuant to MN, Statute 331A.01,
lance without publishine the entire
there was extensive discussion
;es to the ordinance,, He stated that he neglected
will bring that back for the February 12, 2018
cy vote and approve it.
has gone into this ordinance and appreciates the
CE NO. 552, "Ordinance Amending Title 900,
Public Right of Way ", as submitted. Motion
e is reviewed on an annual basis. She noted the fee changes proposed
in tonight's Council meeting and were included in the updated 2018
Siakel moved, Sundberg seconded, to approve RESOLUTION 18 -011 adopting the updated 2018
master fee schedule. Motion passed 510.
D. Appointment of Planning and Parks Commission Members
Administrator Lerud stated that with the resignation of Commissioner Bean and Commissioner Sylvester,
there are two vacancies on the Planning Commission. He reviewed potential candidates that the Council
had interviewed in the past.
Councilmember Siakel stated that the Council has always had candidates come in regardless of where they
have served in the past. She supports appointing Mr. Eggenberger, because the Council failed to take official
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 7 of 8
action to appoint him at the last meeting as they had intended. She asked if the Council would follow the
policy that has been in place to bring the other two candidates back in and make some decisions or just
appoint them. She stated that she would like to remain consistent in what has been done in the past.
Mayor Zerby agreed that consistency is important.
Siakel moved, Zerby seconded, approving RESOLUTION 18 -012 appointing Todd Eggenberger to
the Planning Commission, and directing staff to contact the other two candidates and have them
come in prior to the next Council meeting. Motion passed 510.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Administrator Lerud stated that Christine Freeman is no
and the City has contracted with TimeSaver to take mini
Mayor Zerby stated that Christine Freeman retired,
welcome back.
B. Mayor and City Council
Councilmember Johnson stated that he wanted to era
another successful weekend. He was able to bring li
thing our community has and he looks forward to it agai
and donors for making this event possible.
Mayor Zerby stated that he wanted to commend th(
afternoon at the retreat: He stated that he feels staff did
that at the League of Women Voters he was asked a qi
of Shorewood and his answer was the staff That senti
Planning Commissioner Sylvester tonight, as well:
Secretary
it noted that she did a great job, and is always
the group for Artie Fever, because it was
free pizza night and feels it is just a great
aar..He expressed his thanks to the sponsors
staff for their preparation and presentations this
mazng work and they deserve applause. He stated
stion about what he was most proud of in the City
ent was also mentioned this evening, by outgoing
Councilmember Sundberg stated that she wanted to briefly touch on the staffing recommendations for the
fire district because it is quite a jump, but it is justified. The City is struggling to attract staff there and we
need to transition to a duty crew model, which will be implemented over time.
Administrator Lerud reviewed the fire district staffing information and stated it is something of a glide
slope to having partial full -time employees. There will essentially be four full -time fire fighters, not
including the Fire Chief. He noted in our area, the difficulty with staffing is a demographic issue because
it is quite expensive to live here and typically fire fighters are not able to afford that. There is a special
meeting surrounding this issue, at the end of February, so the information was included to allow the Council
time to review it before that meeting.
Councilmember Sundberg noted that it has especially been a challenge to staff the weekend shifts.
Councilmember Labadie noted that the Council meeting was happening tonight because of the snowstorm
on January 22, 2018. She thanked the Public Works department for their handling of clearing the snow
throughout the City. She stated that even her runner friends have mentioned that the Shorewood trails are
cleared of snow well before other neighboring communities.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JANUARY 31, 2018
Page 8 of 8
11. ADJOURN
Sundberg moved, Labadie seconded, Adjourning the City Council Regular Meeting of January 31,
2018, at 7:28 P.M. Motion passed 510.
ATTEST:
Scott Zerby
Sandie Thone, City Clerk
CITY OF SHOREWOOD
CITY COUNCIL /STAFF RETREAT
WEDNESDAY, JANUARY 31, 2018
MINUTES
Convene City Council/Staff Retreat
Mayor Zerby called the meeting to order at 12:08 PM.
24150 SMITHTOWN RD
SOUTH LAKE PUBLIC SAFETY
FACILITY TRAINING ROOM
Noon
Present: Mayor Zerby; Councilmembers Siakel, Johnson,
Keane; City Administrator Lerud; Interim Finar
Darling; Director of Public Works Brown; Ci
Coordinator Moore; City Clerk Thone, an
Coordinator /Administrative Assistant Grout (arri-,
Absent: None
Sundberg moved, Johnson seconded, approving the agenda
1. COMPREHENSIVE PLAN SUR
Planning Director Darling said the city had a sure
information for the public input component into
compilation of the survey results.
2. ROADWAYS AND 'I'
City Administrator Lerud said he
present Street Capital Improverr
stated that the city has very g6&
doing bigger projects every coup
to even out cash flow. After tl
considers trails, street, water, an
Director of Public Works Brown
draft plan for comment.
3. COMMUNICATIONS
badic,,and Sundberg, City Attorney
Director Rigdon; Planning Director
Engineer Fauske; Communications
David Drown. Park and Rec
at 4:10 p.m.)
unanimous consent.
"`several weeks to gather additional
plan update. She went through a
Invited David Drown to review and offer his comments about the city's
,nt Plan„ (CIP) and recommendations on how to improve it. Drown
planning documents and offered a couple of suggestions — considering
or three years, rather than every year, and the "judicious" use of debt
council discussion, the council directed staff to prepare a CIP that
storm sewer over a multi -year program rather than a year at a time.
aid he thought staff could come back to the council in late March with a
Lerud said this is a very broad category and meant to be a presentation and discussion about how the city
communicates with our residents and what improvements and tools can be used to make those efforts as
effective as possible.
a. Updating website. Communications Director /Recycling Coordinator Moore shared several
examples of other city's websites and there was a discussion about what features the city
City Council/Staff Retreat Minutes
January 31, 2018
Page 2 of 3
council wants in the new site. Moore said once the city selects a vendor, the new site will be
operational in about four to five months.
b. GIS /Permitting programs. Director of Public Works Brown discussed different software
programs and equipment that would help the city better locate its facilities. He said staff is
also looking at software that would allow right of way permit or other project information to
be available by the public.
c. Lerud said that the city has had several problems with the presentation display equipment in
the council room. He said that he is working with Jim Lindberg at the MCCC to obtain
quotes to upgrade the equipment in the room. He said he hoped to have proposals to the
council very soon.
The council expressed interest for all these proposed improves
these topics forward to a future meeting as information becomes
4. SOLID WASTE
Lerud said this item was on last year's retreat for discussion, an(
necessary to work effectively on this issue, so it was brought b
presented options to the city council and the process that wool,
want to move forward in an organization effort. Lerud said the
be answered; first, should the city examine organizing garbage c
hope to do, or what problems does the council''hope to solve
consensus of the council was to direct staff to take the first ste
forming a committee to review the issue and report to the eounci
5. STAFFING
staff to bring each of
unfortunately staff did not have the time
ck for discussion. City Attorney Keane
need to be followed should the council
ware two primary questions that need to
>llection. Second, what does the council
by organizing. After a discussion, the
toward examinina the issue and that is
City Clerk Thone presented . several different compensation models for council discussion and
consideration. Lerud said in late 2 ,016, the City Council received a compensation study from George
Gmach. While staffroughly followed the plan for 2,017 and 2018, the council does need to make a formal
decision about adopting it or some other model. The reason for including it in the agenda was to see if the
council wanted to consider other compensation models that could be incorporated into the Gmach plan, or
an entirely, free - standing compensation plan. The consensus of the council was that a pay for
performance should not be considered, but there was interest in seeing if some type of incentive could be
incorporated into the overall step plan that Gmach proposed.
City Clerk Thone presented a recap of 2017 StrenghsFinder assessment process that staff and council
participated in and the basic concepts of Strengths -Based Leadership principals and requested feedback
on whether to continue building on what has been done in 2017 by applying the principals in building a
Strengths -Based Organization. The consensus was that the experience was positive and if staff thought it
was a positive direction, council supported it.
6. WATER AND WASTE WATER
Director of Public Works Brown gave an overview of the current water system. There was a discussion
about how the city charges for water connections and what could be done to encourage the approximately
City Council/Staff Retreat Minutes
January 31, 2018
Page 3 of 3
175 properties that have public water available but who continue to rely on their well. Many options were
discussed, and the Council directed staff to come back to a future work session to discuss.
City Engineer Fauske presented a sub - watershed map of the middle and western part of the city showing
where a proposed storm water project could be. She said that this will be a multi -year project and staff
would be bringing the memorandum of understanding with the Minnehaha Creek Watershed District
forward at a near future meeting for council consideration.
7. SOUTHSHORE CENTER
City Administrator Lerud said that the council authorized proceeding with the cosmetic improvement
project and the Building Official, Joe Pazandak prepared the enclosed spread sheet showing the specific
improvements that are planned. He said staff will be brining, proposals, forward for the various
improvement as they are received. Communications Director Moore said she has been in contact with a
couple of firms about assisting the city in a renaming or rel
The proposals were too expensive to consider, and after ad
staff was that some variation of Shorewood Event and Comm
Event Center would be used. Staff was directed by council tc
to take advantage of business that could be captured, such as
rental packages. It was also important for those assembled
operator of the facility that a resident and non- resident rate be
With no other business a motion to adjourn
and the meeting adjourned at 5:00 p.m.
Respectfully Submitted,
Greg Lerud, City Admii
ndang project for the Southshore Center.
ussion, the consensus of the council and
ty Center, or Shorewood Community and
_amine the rental pricing of the center and
thday, rental packages or graduation party
it since the city was the sole owner and
Siakel, second by Labadie, all voted in favor
Scott Zerby, Mayor
#2C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title/ Subject: Verified Claims
Meeting Date: February 12, 2018
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Interim Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64264— 64294 & ACH 568.452.74
Total Claims $568,452.74
We have also included a payroll summary for the payroll period ending January 22 and February 5,
2018.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
64,540.62
CASH AND INVESTMENTS
101 -11- 4103 -0000
1,716.64
0.00
PART -TIME
101 -11- 4122 -0000
131.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4101 -0000
9,539.75
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
363.38
0.00
PART -TIME
101 -13- 4121 -0000
742.76
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
764.72
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,708.93
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
81.65
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
1,879.39
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
140.96
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
141.25
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
165.84
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
11.66
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,729.28
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
429.72
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
432.71
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
862.06
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
33.09
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,408.73
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
330.64
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
277.99
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
540.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
31.35
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
10,332.01
0.00
FULL -TIME REGULAR
101 -32- 4102 -0000
946.71
0.00
OVERTIME
101 -32- 4105 -0000
312.00
0.00
STREET PAGER PAY
101 -32- 4121 -0000
869.29
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
842.72
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,997.48
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
675.06
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
3,124.82
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
1,724.20
0.00
OVERTIME
101 -33- 4103 -0000
1,145.67
0.00
PART -TIME
PR - G/L Distribution Report (01/22/2018 - 12:12 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -33- 4121 -0000
363.69
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
385.78
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
239.71
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
5,746.64
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
431.00
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
455.04
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
1,180.24
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
309.66
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
2,398.11
0.00
FULL -TIME REGULAR
101 -53- 4103 -0000
139.93
0.00
PART -TIME
101 -53- 4121 -0000
179.84
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
176.86
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
77.66
0.00
WORKERS COMPENSATION
FUND Total:
64,540.62
64,540.62
FUND 201
Southshore Center
4,078.62
CASH AND INVESTMENTS
201 -00- 1010 -0000
0.00
1,192.21
CASH AND INVESTMENTS
201 -00- 4101 -0000
539.12
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
498.80
0.00
PART -TIME
201 -00- 4121 -0000
40.44
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
77.31
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
36.54
0.00
WORKERS COMPENSATION
FUND Total:
1,192.21
1,192.21
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
5,620.43
CASH AND INVESTMENTS
601 -00- 4101 -0000
3,606.36
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
277.44
0.00
OVERTIME
601 -00- 4105 -0000
343.20
0.00
WATER PAGER PAY
601 -00- 4121 -0000
317.01
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
304.36
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
154.37
0.00
WORKERS COMPENSATION
FUND Total:
5,620.43
5,620.43
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
4,078.62
CASH AND INVESTMENTS
611 -00- 4101 -0000
2,429.92
0.00
FULL -TIME REGULAR
611 -00- 4102 -0000
140.40
0.00
OVERTIME
611 -00- 4105 -0000
343.20
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
218.54
0.00
PERA CONTRIB - CITY SHARE
PR - G/L Distribution Report (01/22/2018 - 12:12 PM) Page 2
Account Number Debit Amount Credit Amount Description
611 -00- 4122 -0000
222.55
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
106.32
0.00
WORKERS COMPENSATION
FUND Total:
4,078.62
4,078.62
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
252.67
CASH AND INVESTMENTS
621 -00- 4101 -0000
151.68
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
11.37
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
13.14
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
75.60
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
0.88
0.00
WORKERS COMPENSATION
FUND Total:
252.67
252.67
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
567.03
CASH AND INVESTMENTS
631 -00- 4101 -0000
445.44
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
33.39
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
33.81
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
50.70
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
3.69
0.00
WORKERS COMPENSATION
FUND Total:
567.03
567.03
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
75,970.86
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
39,092.65
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
7,658.82
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
4,451.90
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,330.93
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
8,519.10
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
7,669.47
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
1,704.01
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,761.64
WORKERS COMPENSATION
700 -00- 2181 -0000
0.00
1,133.37
DISABILITY INSURANCE
700 -00- 2183 -0000
0.00
775.77
HEALTH SAVINGS ACCOUNT
700 -00- 2184 -0000
0.00
502.20
DENTAL DELTA
700 -00- 2185 -0000
0.00
371.00
DENTAL - UNION
FUND Total:
75,970.86
75,970.86
PR - G/L Distribution Report (01/22/2018 - 12:12 PM) Page 3
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
61,150.06
CASH AND INVESTMENTS
101 -13- 4101 -0000
9,947.99
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
420.78
0.00
PART -TIME
101 -13- 4121 -0000
777.68
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
812.56
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,708.93
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
96.77
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
1,879.40
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
140.96
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
146.31
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
165.84
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
13.36
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,365.80
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
402.46
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
418.07
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
866.55
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
38.76
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,431.59
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
332.36
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
286.46
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
540.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
31.16
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
7,357.03
0.00
FULL -TIME REGULAR
101 -32- 4102 -0000
24.03
0.00
OVERTIME
101 -32- 4105 -0000
312.00
0.00
STREET PAGER PAY
101 -32- 4121 -0000
576.99
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
607.68
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,997.48
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
509.77
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
8,553.35
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
1,858.92
0.00
OVERTIME
101 -33- 4103 -0000
1,250.08
0.00
PART -TIME
101 -33- 4121 -0000
780.94
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
756.30
0.00
FICA CONTRIB - CITY SHARE
PR - G/L Distribution Report (02/05/2018 - 11:49 AM) Page 1
Account Number Debit Amount Credit Amount Description
101 -33- 4151 -0000
608.73
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
3,502.06
0.00
FULL -TIME REGULAR
101 -52- 4102 -0000
45.12
0.00
OVERTIME
101 -52- 4121 -0000
266.02
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
322.15
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
1,180.24
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
288.13
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,141.69
0.00
FULL -TIME REGULAR
101 -53- 4103 -0000
128.13
0.00
PART -TIME
101 -53- 4121 -0000
85.60
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
97.48
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
53.66
0.00
WORKERS COMPENSATION
FUND Total:
61,150.06
61,150.06
FUND 201
Southshore Center
4,531.57
CASH AND INVESTMENTS
201 -00- 1010 -0000
0.00
1,371.77
CASH AND INVESTMENTS
201 -00- 4101 -0000
1,026.46
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
129.00
0.00
PART -TIME
201 -00- 4121 -0000
76.99
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
87.53
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
51.79
0.00
WORKERS COMPENSATION
FUND Total:
1,371.77
1,371.77
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
5,646.42
CASH AND INVESTMENTS
601 -00- 4101 -0000
3,342.61
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
585.00
0.00
OVERTIME
601 -00- 4105 -0000
312.00
0.00
WATER PAGER PAY
601 -00- 4121 -0000
317.97
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
304.50
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
166.65
0.00
WORKERS COMPENSATION
FUND Total:
5,646.42
5,646.42
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
4,531.57
CASH AND INVESTMENTS
611 -00- 4101 -0000
2,795.35
0.00
FULL -TIME REGULAR
611 -00- 4102 -0000
187.20
0.00
OVERTIME
611 -00- 4105 -0000
312.00
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
247.10
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
245.79
0.00
FICA CONTRIB - CITY SHARE
PR - G/L Distribution Report (02/05/2018 - 11:49 AM) Page 2
Account Number Debit Amount Credit Amount Description
611 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
126.44
0.00
WORKERS COMPENSATION
FUND Total:
4,531.57
4,531.57
CASH AND INVESTMENTS
FUND 621
Recycling Utility
0.00
FULL -TIME REGULAR
621 -00- 1010 -0000
0.00
460.90
CASH AND INVESTMENTS
621 -00- 4101 -0000
333.79
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
25.03
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
24.33
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
75.60
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
2.15
0.00
WORKERS COMPENSATION
FUND Total:
460.90
460.90
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
534.23
CASH AND INVESTMENTS
631 -00- 4101 -0000
414.80
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
31.10
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
32.44
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
50.70
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
5.19
0.00
WORKERS COMPENSATION
FUND Total:
534.23
534.23
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
73,694.95
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
37,539.55
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
7,658.82
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
4,516.59
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,365.29
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
8,283.20
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
7,580.88
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
1,704.01
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,992.56
WORKERS COMPENSATION
700 -00- 2180 -0000
0.00
567.84
LIFE INSURANCE
700 -00- 2182 -0000
0.00
335.44
UNION DUES
700 -00- 2183 -0000
0.00
1,150.77
HEALTH SAVINGS ACCOUNT
FUND Total:
73,694.95
73,694.95
Report Total: 147,389.90 147,389.90
PR - G/L Distribution Report (02/05/2018 - 11:49 AM) Page 3
Account Number Debit Amount Credit Amount Description
Report Total: 152,222.44 152,222.44
PR - G/L Distribution Report (01/22/2018 - 12:12 PM) Page 4
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 01/22/2018 - 12:43PM
Batch: 00009.01.2018 - PR -01 -22 -2018
Invoice No Description
Amount Payment Date Acct Number
Vendor: 4
AFSCME CO 5 MEMBER HEALTH FUND
Check Sequence: 1
January -2018
PR Batch 00002.01.2018 Dental - Union
371.00
01/22/2018
700 -00- 2185 -0000
Check Total:
371.00
Vendor: 3
DELTA DENTAL OF MINNESOTA
Check Sequence: 2
Jan - 2018 -COBRA
January- COBRA -Jean Panchyshyn
44.55
01/22/2018
700 -00- 2184 -0000
January -2018
PR Batch 00002.01.2018 Dental - Non Union
502.20
01/22/2018
700 -00- 2184 -0000
Check Total:
546.75
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 3
PR -01 -22 -2018
PR Batch 00002.01.2018 Federal Income Tax
4,451.90
01/22/2018
700 -00- 2172 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 FICA Employee Portio
3,452.19
01/22/2018
700 -00- 2174 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 FICA Employer Portioj
3,452.19
01/22/2018
700 -00- 2174 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 Medicare Employee Pc
807.36
01/22/2018
700 -00- 2174 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 Medicare Employer Po
807.36
01/22/2018
700 -00- 2174 -0000
Check Total:
12,971.00
Vendor: 6
HEALTH PARTNERS -GROUP
Check Sequence: 4
Jan - 2018 -Bruce
Jan - 2018- COBRA - Bruce DeJong
1,744.43
01/08/2018
700 -00- 2171 -0000
Jan - 2018 -Jean
Jan - 2018- COBRA - Jean Panchysynh
631.26
01/08/2018
700 -00- 2171 -0000
January -2018
PR Batch 00002.01.2018 Health Ins - CoPay
2,393.15
01/22/2018
700 -00- 2171 -0000
January -2018
PR Batch 00002.01.2018 Health Insurance -HSA
5,265.67
01/22/2018
700 -00- 2171 -0000
January -2018
PR Batch 00001.01.2018 Health Ins - CoPay
2,393.15
01/08/2018
700 -00- 2171 -0000
January -2018
PR Batch 00001.01.2018 Health Insurance -HSA
5,265.67
01/08/2018
700 -00- 2171 -0000
Check Total:
17,693.33
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 5
PR -01 -22 -2018
PR Batch 00002.01.2018 Deferred Comp Flat Ai
1,550.00
01/22/2018
700 -00- 2176 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 Deferred Comp Percen
154.01
01/22/2018
700 -00- 2176 -0000
Reference
ACH Enabled: True
PR Batch 00002.01.2018 Dental - Union
ACH Enabled: True
PR Batch 00002.01.2018 Dental - Non Uni
ACH Enabled: True
PR Batch 00002.01.2018 Federal Income I
PR Batch 00002.01.2018 FICA Employee _
PR Batch 00002.01.2018 FICA Employer ]
PR Batch 00002.01.2018 Medicare Emplo,.
PR Batch 00002.01.2018 Medicare Emplo,.
ACH Enabled: False
PR Batch 00001.01.2018 Health Insurance
PR Batch 00001.01.2018 Health Insurance
PR Batch 00002.01.2018 Health Ins - Cop;
PR Batch 00002.01.2018 Health Insurance
PR Batch 00001.01.2018 Health Ins - Cop;
PR Batch 00001.01.2018 Health Insurance
ACH Enabled: False
PR Batch 00002.01.2018 Deferred Comp I
PR Batch 00002.01.2018 Deferred Comp I
AP- Computer Check Proof List by Vendor (01/22/2018 - 12:43 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (01/22/2018 - 12:43 PM)
ACH Enabled: True
PR Batch 00002.01.2018 Long Term Disat
PR Batch 00002.01.2018 Short Term Disat
ACH Enabled: True
PR Batch 00002.01.2018 State Income Tax
ACH Enabled: True
PR Batch 00002.01.2018 HSA - OPTUM B.
ACH Enabled: True
PR Batch 00002.01.2018 MN -PERA Dedu
PR Batch 00002.01.2018 MN PERA Benei
Page 2
Check Total:
1,704.01
Vendor: 686
KANSAS CITY LIFE INSURANCE COMPAN'
Check Sequence: 6
January -2018
PR Batch 00002.01.2018 Long Term Disability
525.08
01/22/2018
700 -00- 2181 -0000
January -2018
PR Batch 00002.01.2018 Short Term Disability
608.29
01/22/2018
700 -00- 2181 -0000
Check Total:
1,133.37
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 7
PR -01 -22 -2018
PR Batch 00002.01.2018 State Income Tax
2,330.93
01/22/2018
700 -00- 2173 -0000
Check Total:
2,330.93
Vendor: 665
OPTUM BANK
Check Sequence: 8
PR -01 -22 -2018
PR Batch 00002.01.2018 HSA - OPTUM BANK
775.77
01/22/2018
700 -00- 2183 -0000
Check Total:
775.77
Vendor: 9
PERA
Check Sequence: 9
PR -01 -22 -2018
PR Batch 00002.01.2018 MN -PERA Deduction
3,560.82
01/22/2018
700 -00- 2175 -0000
PR -01 -22 -2018
PR Batch 00002.01.2018 MN PERA Benefit Em
4,108.65
01/22/2018
700 -00- 2175 -0000
Check Total:
7,669.47
Total for Check Run:
45,195.63
Total of Number of Checks:
9
AP- Computer Check Proof List by Vendor (01/22/2018 - 12:43 PM)
ACH Enabled: True
PR Batch 00002.01.2018 Long Term Disat
PR Batch 00002.01.2018 Short Term Disat
ACH Enabled: True
PR Batch 00002.01.2018 State Income Tax
ACH Enabled: True
PR Batch 00002.01.2018 HSA - OPTUM B.
ACH Enabled: True
PR Batch 00002.01.2018 MN -PERA Dedu
PR Batch 00002.01.2018 MN PERA Benei
Page 2
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 02/08/2018 - 10:52AM
Batch: 00001.02.2018 - CC -02 -12 -2018
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 105
ADVANCED IMAGING SOLUTIONS
Check Sequence: 1
ACH
Enabled:
True
INV 156406
Monthly Maint- Konica Minolta
104.00
02/12/2018
101 -13- 4221 -0000
Check Total:
104.00
Vendor: 12
AFSCME MN COUNCIL 5 - UNION DUES
Check Sequence: 2
ACH
Enabled:
True
February -2018
PR Batch 00001.02.2018 Union Dues
335.44
02/05/2018
700 -00- 2182 -0000
PR Batch 00001.02.2018 Union Dues
Check Total:
335.44
Vendor: 455
BERGAN -KDV
Check Sequence: 3
ACH
Enabled:
False
983408
Finance Service
7,703.50
02/12/2018
101 -15- 4400 -0000
983408
Finance Service
1,100.50
02/12/2018
601 -00- 4400 -0000
983408
Finance Service
1,100.50
02/12/2018
611 -00- 4400 -0000
983408
Finance Service
1,100.50
02/12/2018
631 -00- 4400 -0000
Check Total:
11,005.00
Vendor: 136
CENTERPOINT ENERGY
Check Sequence: 4
ACH
Enabled:
True
79456885 - 012318
5735 Country Club Rd
392.23
02/12/2018
201 -00- 4380 -0000
80000150112 - 012918
20405 Knighsbridge Rd
148.46
02/12/2018
601 -00- 4394 -0000
80000150112 - 012918
28125 Boulder Bridge
333.47
02/12/2018
601 -00- 4396 -0000
80000150112 - 012918
24200 Smithtown Rd
1,218.97
02/12/2018
101 -32- 4380 -0000
80000150112 - 012918
5745 Ctry Club & 25200 Hwy 7
292.79
02/12/2018
101 -52- 4380 -0000
80000150112 - 012918
5755 Country Club Rd
396.71
02/12/2018
101 -19- 4380 -0000
86501806 - 012318
20630 Manor Rd
81.37
02/12/2018
101 -52- 4380 -0000
Check Total:
2,864.00
Vendor: 137
CENTURY LINK
Check Sequence: 5
ACH
Enabled:
False
9524702294 -JA18
952 - 470 - 2294 -PW
59.62
02/12/2018
101 -32- 4321 -0000
9524706340 -JA18
952 - 474 - 6340 -CH
123.05
02/12/2018
101 -19- 4321 -0000
9524707819 -JA18
952 - 470 - 7819 -SSCC
115.79
02/12/2018
201 -00- 4321 -0000
New
Line
9524709605 -JA18
952 - 474 - 9605 - Amesbury
76.79
02/12/2018
601 -00- 4394 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
9524709606 -JA18
952 - 474 - 9606 - Amesbury
74.81
02/12/2018
601 -00- 4394 -0000
Check Total:
450.06
Vendor: 573
COMPASS MINERALS AMERICA
Check Sequence: 6
ACH Enabled: False
175878
Ice & Sand
3.99
02/12/2018
101 -33- 4245 -0000
180072
Ice & Sand
12,847.00
02/12/2018
101 -33- 4245 -0000
185371
Ice & Sand
2,053.25
02/12/2018
101 -33- 4245 -0000
Check Total:
14,904.24
Vendor: 456
CORE & MAIN, LP
Check Sequence: 7
ACH Enabled: False
394546
Water Parts
393.73
02/12/2018
601 -00- 4245 -0000
Check Total:
393.73
Vendor: 818
DPC INDUSTRIES, INC.
Check Sequence: 8
ACH Enabled: False
827000065 -18
Chlorine
223.50
02/12/2018
601 -00- 4245 -0000
827000066 -18
Chlorine
179.00
02/12/2018
601 -00- 4245 -0000
Check Total:
402.50
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 9
ACH Enabled: True
PR -02 -05 -2018
PR Batch 00001.02.2018 Federal Income Tax
4,516.59
02/05/2018
700 -00- 2172 -0000
PR Batch 00001.02.2018 Federal Income I
PR -02 -05 -2018
PR Batch 0000 1.02.2018 FICA Employee Portio
3,356.59
02/05/2018
700 -00- 2174 -0000
PR Batch 0000 1.02.2018 FICA Employee _
PR -02 -05 -2018
PR Batch 0000 1.02.2018 FICA Employer Portioj
3,356.59
02/05/2018
700 -00- 2174 -0000
PR Batch 0000 1.02.2018 FICA Employer ]
PR -02 -05 -2018
PR Batch 00001.02.2018 Medicare Employee Pc
785.01
02/05/2018
700 -00- 2174 -0000
PR Batch 00001.02.2018 Medicare Emplo,.
PR -02 -05 -2018
PR Batch 00001.02.2018 Medicare Employer Po
785.01
02/05/2018
700 -00- 2174 -0000
PR Batch 00001.02.2018 Medicare Emplo,.
Check Total:
12,799.79
Vendor: 206
TWILA GROUT
Check Sequence: 10
ACH Enabled: True
Jan - 2018 -Mile
MILEAGE
42.51
02/12/2018
201 -00- 4331 -0000
Check Total:
42.51
Vendor: 211
HAWKINS, INC.
Check Sequence: 11
ACH Enabled: True
4219607 -RI
Chlorine
250.00
02/12/2018
601 -00- 4245 -0000
Check Total:
250.00
Vendor: 215
HENNEPIN COUNTY INFORMATION TECH]
Check Sequence: 12
ACH Enabled: True
1000104163
Monthly Radio MESB
121.56
02/12/2018
101 -32- 4321 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
121.56
Vendor: 896
HUEBSCH SERVICES
Check Sequence: 13
ACH Enabled: False
4022030
City Hall
83.15
02/12/2018
101 -19- 4400 -0000
4022030
SSCC
32.00
02/12/2018
201 -00- 4400 -0000
Check Total:
115.15
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 14
ACH Enabled: False
PR -02 -05 -2018
PR Batch 0000 1.02.2018 Deferred Comp Flat Ai
1,550.00
02/05/2018
700 -00- 2176 -0000
PR Batch 00001.02.2018 Deferred Comp I
PR -02 -05 -2018
PR Batch 00001.02.2018 Deferred Comp Percen
154.01
02/05/2018
700 -00- 2176 -0000
PR Batch 00001.02.2018 Deferred Comp I
Check Total:
1,704.01
Vendor: 226
INTEGRATED FIRE & SECURITY
Check Sequence: 15
ACH Enabled: False
72057
Annual Monitor
335.40
02/12/2018
101 -19- 4400 -0000
72058
Annual Monitor
335.40
02/12/2018
101 -32- 4400 -0000
Check Total:
670.80
Vendor: 225
INTERNATIONAL INSTITUTE OF MUNICIP
Check Sequence: 16
ACH Enabled: False
2018 -Dues
2018 - Membership - Brenda Pricco
125.00
02/12/2018
101 -13- 4433 -0000
Check Total:
125.00
Vendor: 892
IPMA -HR MINNESOTA
Check Sequence: 17
ACH Enabled: False
2018 -IPMA
2018 - IPMA- Membership - Sandie Thone
50.00
02/12/2018
101 -13- 4433 -0000
Check Total:
50.00
Vendor: 893
JUN LAW FIRM
Check Sequence: 18
ACH Enabled: False
Rent - Refund
Wills & Living Trust Seminar - Charge Refund
20.00
02/12/2018
201 -00- 3410 -0000
Check Total:
20.00
Vendor: 247
DREW KRIESEL
Check Sequence: 19
ACH Enabled: False
January -2018
Building Maint. Services
550.00
02/12/2018
201 -00- 4400 -0000
January -2018
Building General Supplies Exp- Bags
43.02
02/12/2018
201 -00- 4245 -0000
January -2018
Events Program/Class Services
634.00
02/12/2018
201 -00- 4248 -0000
Check Total:
1,227.02
Vendor: 251
LAKE MINNETONKA CONSERVATION DISI
Check Sequence: 20
ACH Enabled: True
1st Qtr- 2018 -Levy
Quarterly Levy Payment
7,877.25
01/22/2018
101 -11- 4433 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
7,877.25
Vendor: 13
LEAGUE OF MINNESOTA CITIES INSURAT
Check Sequence: 21
ACH Enabled: False
10002734 -2018
Shorewood Public Safety Insurance
13,768.00
02/12/2018
101 -19- 4360 -0000
Check Total:
13,768.00
Vendor: 279
METROPOLITAN COUNCIL (WASTEWATE
Check Sequence: 22
ACH Enabled: True
1076867
Monthly Waste Water Svc
64,243.45
01/22/2018
611 -00- 4385 -0000
Check Total:
64,243.45
Vendor: 286
MIDWEST MAILING SYSTEMS INC
Check Sequence: 23
ACH Enabled: True
76925 - Credit
Credit - 4th Qtr Billings
-14.68
02/12/2018
101 -13- 4208 -0000
76966
Newsletter Postages
464.05
02/12/2018
101 -13- 4208 -0000
76966
Newsletter Svc
424.88
02/12/2018
101 -13- 4400 -0000
Check Total:
874.25
Vendor: 426
MINNESOTA LANDSCAPE ARBORETUM
Check Sequence: 24
ACH Enabled: False
2018
2018 - Gift Cards
200.00
02/12/2018
101 -13- 4331 -0000
Check Total:
200.00
Vendor: 602
MINNESOTA ASSOCIATION OF SENIOR SEI
Check Sequence: 25
ACH Enabled: False
2018 -Dues
MRPA /MASS - Membership Dues-Twila Grout
25.00
02/12/2018
101 -53- 4433 -0000
Check Total:
25.00
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 26
ACH Enabled: True
PR -02 -05 -2018
PR Batch 00001.02.2018 State Income Tax
2,365.29
02/05/2018
700 -00- 2173 -0000
PR Batch 00001.02.2018 State Income Tax
Check Total:
2,365.29
Vendor: 7
MINNESOTA LIFE
Check Sequence: 27
ACH Enabled: True
February -2018
PR Batch 00001.02.2018 Life Insurance
551.84
02/05/2018
700 -00- 2180 -0000
PR Batch 00001.02.2018 Life Insurance
Check Total:
551.84
Vendor: 310
MUNICI -PALS
Check Sequence: 28
ACH Enabled: False
2018
2018 - Membership Dues - Twila Grout
25.00
02/12/2018
101 -13- 4433 -0000
Check Total:
25.00
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM)
Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 10
NCPERS MINNESOTA
Check Sequence: 29
ACH Enabled: False
February -2018
PR Batch 0000 1.02.2018 PERA Life
16.00
02/05/2018
700 -00- 2180 -0000
PR Batch 0000 1.02.2018 PERA Life
Check Total:
16.00
Vendor: 313
MICHELLE THAO NGUYEN
Check Sequence: 30
ACH Enabled: True
January -2018
Mileage Reimbursement
116.72
02/12/2018
101 -15- 4331 -0000
January -2018
1099's Form - Reimbursement
21.36
02/12/2018
101 -15- 4200 -0000
Check Total:
138.08
Vendor: 325
ON SITE SANITATION -TWIN CITIES
Check Sequence: 31
ACH Enabled: True
536568
Badger Pk -5745 Country Club Rd
57.10
02/12/2018
101 -52- 4410 -0000
536569
Cathcart Park -26655 W- 62nd ST
57.10
02/12/2018
101 -52- 4410 -0000
536570
Freeman Park -6000 Eureka Rd
57.10
02/12/2018
101 -52- 4410 -0000
536571
Silverwood Pk -5755 Covington R
57.10
02/12/2018
101 -52- 4410 -0000
536572
Christmas Lk Rd -5625 Merry Ln
237.05
02/12/2018
101 -52- 4410 -0000
Check Total:
465.45
Vendor: 665
OPTUM BANK
Check Sequence: 32
ACH Enabled: True
PR -02 -05 -2018
PR Batch 00001.02.2018 HSA - OPTUM BANK
1,150.77
02/05/2018
700 -00- 2183 -0000
PR Batch 00001.02.2018 HSA - OPTUM B.
Check Total:
1,150.77
Vendor: 331
JOSEPH PAZANDAK
Check Sequence: 33
ACH Enabled: True
Jan - 2018 -Exp
Building Code Institute
405.00
02/12/2018
101 -24- 4331 -0000
Jan - 2018 -Exp
Furnace Filter - CH
48.20
02/12/2018
101 -19- 4221 -0000
Jan - 2018 -Exp
Copy House Plan -5250 St. Albans Bay Rd
12.10
02/12/2018
101 -24- 4351 -0000
Check Total:
465.30
Vendor: 9
PERA
Check Sequence: 34
ACH Enabled: True
PR -02 -05 -2018
PR Batch 0000 1.02.2018 MN -PERA Deduction
3,519.68
02/05/2018
700 -00- 2175 -0000
PR Batch 0000 1.02.2018 MN -PERA Dedu
PR -02 -05 -2018
PR Batch 0000 1.02.2018 MN PERA Benefit Em
4,061.20
02/05/2018
700 -00- 2175 -0000
PR Batch 0000 1.02.2018 MN PERA Benel
Check Total:
7,580.88
Vendor: 332
PETTY CASH
Check Sequence: 35
ACH Enabled: False
2018- ArcticFev
Arctic Fever - Changes
24.00
02/12/2018
101 -53- 4441 -0000
Check Total:
24.00
Vendor: 685
BRENDA PRICCO
Check Sequence: 36
ACH Enabled: True
January- 2018 -Wells
Wellsness Expense
40.00
02/12/2018
101 -13- 4101 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM)
Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 40.00
Vendor: 355 SHRED -N -GO INC Check Sequence: 37 ACH Enabled: False
75022 Shredded Svc 35.83 02/12/2018 101 -13- 4400 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 6
Check Total:
35.83
Vendor: 360
SOUTH LAKE MINNETONKA POLICE DEPA
Check Sequence: 38
ACH Enabled: False
1st "r- 2018 -Debt
Quarterly -Lease Payment
53,199.25
02/12/2018
101 -21- 4620 -0000
February- 2018 -OB
Monthly- Operating Budget Exp
102,886.08
01/22/2018
101 -21- 4400 -0000
Check Total:
156,085.33
Vendor: 384
TOTAL PRINTING SERVICES
Check Sequence: 39
ACH Enabled: False
11828
Newsletters
669.00
02/12/2018
101 -13- 4400 -0000
11828
Spring Garden Fair Insert
150.00
02/12/2018
101 -53- 4351 -0000
Check Total:
819.00
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence: 40
ACH Enabled: False
11007
Monthly Bacteria Svc
120.00
02/12/2018
601 -00- 4400 -0000
Check Total:
120.00
Vendor: 391
US BANK - CORPORATE TRUST SERVICES
Check Sequence: 41
ACH Enabled: True
4887429
2016A -EDA -Lease Rev Refunding
1,950.00
02/12/2018
307 -00- 4720 -0000
Act #108526000
4887611
2016C -EDA -Lease Rev Refunding
1,950.00
02/12/2018
309 -00- 4720 -0000
Act#108528000
4887648
2016B -EDA -Lease Rev Refunding
1,950.00
02/12/2018
308 -00- 4720 -0000
Act#108527000
Check Total:
5,850.00
Vendor: 638
VALLEY PAVING - SHAKOPEE
Check Sequence: 42
ACH Enabled: False
PV #3 -P- 02925 -30
P.V. #3 - Project- 02925 -30- Badger Park Phase 2
37,847.29
02/12/2018
402 -00- 4680 -0000
Check Total:
37, 847.29
Vendor: 415
WARNER CONNECT
Check Sequence: 43
ACH Enabled: True
29935257
Computers
12,184.13
01/22/2018
403 -00- 4640 -0000
29935393
Computer - Greg
2,483.77
01/22/2018
403 -00- 4640 -0000
29935444
Monthly Network Maint Services
2,701.00
01/22/2018
101 -19- 4321 -0000
29935490
Computers
4,480.38
02/12/2018
403 -00- 4640 -0000
29935596
Additional Services Charge
1,046.25
02/12/2018
101 -19- 4321 -0000
29935686
Domain Name -SSCC
12.95
02/12/2018
201 -00- 4433 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 6
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
22,908.48
Vendor: 408
WM MUELLER & SONS INC
Check Sequence: 44
ACH Enabled: True
231880
Salt & Sand
1,202.06
02/12/2018
101 -33- 4245 -0000
231897
Salt & Sand
261.57
02/12/2018
101 -33- 4245 -0000
231938
Salt & Sand
969.60
02/12/2018
101 -33- 4245 -0000
Check Total:
2,433.23
Vendor: 411
XCEL ENERGY, INC.
Check Sequence: 45
ACH Enabled: True
5145368132 -JA18
5700 County Rd 19
33.82
02/12/2018
101 -32- 4399 -0000
5700 County Rd 19
5145368132 -JA18
5700 County Rd 19 - Unit Light
257.65
02/12/2018
101 -32- 4399 -0000
5700 County Rd 19 - Unit Light
5175061613 -JA18
24253 Smithtown Rd
473.06
02/12/2018
601 -00- 4395 -0000
24253 Smithtown Rd
5191102220 -JA18
5735 Country Club Rd
875.21
02/12/2018
201 -00- 4380 -0000
5735 Country Club Rd
5445317119 - 012418
C.H.Svcs
594.06
02/12/2018
101 -19- 4380 -0000
C.H.Svcs
5445317119 - 012418
P.W. Bldg Svc
1,363.67
02/12/2018
101 -32- 4380 -0000
P.W. Bldg Svc
5445317119 - 012418
Parks
642.56
02/12/2018
101 -52- 4380 -0000
Parks
5445317119 - 012418
Street Lights
93.17
02/12/2018
611 -00- 4380 -0000
Street Lights
Check Total:
4,333.20
Total for Check Run: 377,827.73
Total of Number of Checks: 45
AP- Computer Check Proof List by Vendor (02/08/2018 - 10:52 AM) Page 7
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 02/08/2018 - 11:17AM
Batch: 00002.02.2018 - CC- 02 -12- 2018- 2017items
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor:
191
CHRISTINE A. FREEMAN
Check Sequence: 1
ACH Enabled: False
CC -2017
City Council Meeting Svc - 2017
10,234.00
12/31/2017
101 -13- 4400 -0000
PLNG -2017
City Planning Meeting Svc -2017
2,700.00
12/31/2017
101 -18- 4400 -0000
Check Total:
12,934.00
Vendor:
216
HENNEPIN COUNTY - RECORDER/REGISTI
Check Sequence: 2
ACH Enabled: False
165896 -1712
EASE Record - User ID - EGQA69
44.50
12/31/2017
101 -31- 4400 -0000
Check Total:
44.50
Vendor:
482
KUTAK ROCK LLP
Check Sequence: 3
ACH Enabled: True
2383146
General Corporate
1,850.00
12/31/2017
101 -16- 4304 -0000
2383147
Personnel
536.50
12/31/2017
101 -16- 4304 -0000
2383148
Public Improvement Project
647.50
12/31/2017
404 -00- 4620 -0014
2383149
Land Use & Development
726.00
12/31/2017
101 -18- 4304 -0000
2383151
Administrative Code
832.50
12/31/2017
101 -16- 4304 -0000
2383343
Economic Development
166.50
12/31/2017
101 -16- 4304 -0000
2383720
Utility Franchise Ord- CtrPoint
610.50
12/31/2017
101 -16- 4304 -0000
2383943
Franchise Utility Fees -Gas
148.00
12/31/2017
101 -16- 4304 -0000
2384439
Right -of -Way Ordinance
1,720.50
12/31/2017
101 -16- 4304 -0000
2384648
Cathcart Park
129.50
12/31/2017
402 -00- 4304 -0000
2391478
5965 Grant Hazardous Property
129.50
12/31/2017
101 -16- 4304 -0000
2391479
6035 Galpin Lake Road
296.00
12/31/2017
101 -16- 4304 -0000
Check Total:
7,793.00
Vendor:
13
LEAGUE OF MINNESOTA CITIES INSURAT
Check Sequence: 4
ACH Enabled: False
34864
Final Audit Workers' Compensation - 2017
5,331.00
12/31/2017
101 -19- 4360 -0000
Check Total:
5,331.00
Vendor:
305
MNSPECT, LLC
Check Sequence: 5
ACH Enabled: True
7262
Inspection Services
1,750.00
12/31/2017
101 -24- 4400 -0000
AP- Computer Check Proof List by Vendor (02/08/2018 - 11:17 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 32,126.25
Total for Check Run: 145,429.38
Total of Number of Checks: 9
AP- Computer Check Proof List by Vendor (02/08/2018 - 11:17 AM) Page 2
Check Total:
1,750.00
Vendor: 894
ORGANIX SOLUTIONS
Check Sequence: 6
ACH Enabled: False
INV01493- V4M3L9
Bags
64.80
12/31/2017
621 -00- 4400 -0026
Check Total:
64.80
Vendor: 355
SHRED -N -GO INC
Check Sequence: 7
ACH Enabled: False
74156
Shredded Svc
35.83
12/31/2017
101 -13- 4400 -0000
Check Total:
35.83
Vendor: 895
TOW MASTER
Check Sequence: 8
ACH Enabled: False
400079
Truck Chassis - Dump Truck
85,350.00
12/31/2017
403 -00- 4640 -0000
Check Total:
85,350.00
Vendor: 410
WSB AND ASSOCIATES INC
Check Sequence: 9
ACH Enabled: True
0- 002092 - 710 -34
MS4 Svcs
3,279.00
12/31/2017
631 -00- 4302 -0009
0- 002925 - 120 -25
Minnetonka Country Club
3,215.00
12/31/2017
450 -00- 4302 -0016
0- 002925 - 160 -20
Water Main- TIF- Oppidan
580.50
12/31/2017
470 -00- 4303 -0000
0- 002925 - 240 -11
Riviera Land & Shorewood Ln St
2,307.00
12/31/2017
404 -00- 4680 -0020
0- 002925 - 270 -12
Misc. Engineering Support
3,432.50
12/31/2017
101 -31- 4303 -0000
0- 002925 - 290 -11
Sealcoat Project
80.00
12/31/2017
404 -00- 4620 -0006
0- 002925 - 300 -10
Badger Park Phase 2
3,814.00
12/31/2017
402 -00- 4680 -0000
0- 002925 -360 -7
Comp Plan Eng. Support -2040
4,289.75
12/31/2017
101 -31- 4303 -0000
0- 002925 -370 -9
Minnetonka Country Club 2nd Ad
2,772.00
12/31/2017
450 -00- 4302 -0016
0- 002925 -400 -8
Street Reclamation Improvement
774.25
12/31/2017
404 -00- 4680 -0027
0- 10012925 -052-
Gen Eng Svc
4,000.00
12/31/2017
101 -31- 4400 -0000
R- 010930 -000 -3
Shwd Ln Ravine Stabilization
2,511.75
12/31/2017
631 -00- 4303 -0000
R- 011017 -000 -3
Sanitary Sewer Lining
1,070.50
12/31/2017
611 -00- 4303 -0000
Check Total: 32,126.25
Total for Check Run: 145,429.38
Total of Number of Checks: 9
AP- Computer Check Proof List by Vendor (02/08/2018 - 11:17 AM) Page 2
#2D
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Authorizing Summary Publication of Ordinance No. 552 Right of Way
Meeting Date: February 12, 2018
Prepared by: Greg Lerud, City Administrator
Attachments: Resolution
Background: At the January 31 meeting, the City Council unanimously passed Ordinance No. 552, An
Ordinance Amending Title 900, Chapter 901 of the Shorewood City Code Relating to Streets and Public
Right of Way. Publication of ordinance is required for the ordinance to be effective, but statute permits
the city to publish lengthy or complex ordinance in summary form.
Financial or Budget Considerations: It is significantly less expensive to publish the summary of an
ordinance compared to the cost of publishing the entire ordinance.
Recommendation / Action Requested: Staff recommends adopting the Resolution as attached to this
council memo.
Next Steps and Timeline: Staff will publish the ordinance as directed by the council. All ordinances not
yet incorporated into the city code and the city code are available on the city's website or by requesting
a copy from the city.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 18 - 10
A RESOLUTION APPROVING PUBLICATION OF
ORDINANCE NO. 552 BY TITLE AND SUMMARY
WHEREAS, at a duly called meeting on January 31, 2018, the City Council of the City
of Shorewood adopted Ordinance No. 552 entitled "AN ORDINANCE AMENDING TITLE
900, CHAPTER 901 OF THE SHOREWOOD CITY CODE RELATING TO STREETS AND
PUBLIC RIGHT OF WAY "; and,
WHEREAS, The City Council has adopted a lengthy ordinance administering and
regulating the public rights of way in the public interest and providing for issuance and
regulation of right -of -way permits. The purpose of this summary is to inform the public of the
intent and effect of the ordinance and to publish only a summary of the ordinance with the full
ordinance being on file in the office of the City Clerk during regular office hours;
NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHOREWOOD:
The City Council finds that the above title and summary of Ordinance No. 552 clearly
informs the public of intent and effect of the Ordinance.
2. The City Clerk is directed to publish Ordinance No. 552 by title and summary, pursuant
to Minnesota Statutes, Section 412.191, subdivision 4. Such summary is to be
substantially the same as the attached form.
A full copy of the Ordinance is available at Shorewood City Hall and on the city's website.
ADOPTED by the Shorewood City Council on this 12th day of February 2018.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
(Official Publication)
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
ORDINANCE 552 (SUMMARY PUBLICATION)
AN ORDINANCE AMENDING TITLE 900, CHAPTER 901 OF THE SHOREWOOD CITY
CODE RELATING TO STREETS AND PUBLIC RIGHT -OF -WAY
901.01 Right of Way Management
901.02 Administration
901.03 Encroachments
901.04 House numbering
901.05 Underground utilities
901.06 Registration
901.07 Permit Required
901.08 Permit Applications; Fees; Security; Other
901.09 Diligence in Performing Work
901.10 Standards During Construction or Installation
901.11 Repair and Restoration
901.12 Permit Limitations
901.13 Denial of Permit
901.14 Emergency Work
901.15 Revocation of Permits
901.16 Appeal
901.17 Mapping
901.18 Location of Facilities and Equipment
901.19 Undergrounding and Relocation of Facilities
901.20 Pre - excavation Facilities Location
901.21 Inspection
901.22 Authority of Director or City Engineer
901.23 Right -of -Way Vacation
901.24 Abandoned and Unusable Equipment
901.25 Indemnification and Liability
901.26
Franchise Holders
901.27
Supplementary Applications
901.28
Other Obligations
901.29
Severability
901.30
Violation
Ordinance becomes effective upon publication. The amendments in their entirety are available for review
in the City Clerk's office. Adopted by the Shorewood City Council on January 22, 2018.
s/s Sandie Thone, City Clerk
OLans" ON ,
City of Shorewood Council Meeting Item
Title / Subject:
See Click Fix Renewal
Meeting Date:
Monday, February 12, 2018
Prepared by:
Julie Moore, Communications and Recycling Coordinator
Reviewed by:
Greg Lerud, City Administrator
Policy Consideration: To renew the SeeClickFix contract for one more year.
#2E
MEETING TYPE
REGULAR
Background: The city has been using SeeClickFix for two years. Each year, we have had an
increase in resident usage. The service has provided a way for us to track and follow -up on
service issues within the community. In 2017 we added the feature that required property
complaints to include private contact information. This information can only be accessed by
staff but resolved the problem the planning department had when needing follow -up.
Financial Considerations: The service is $3,780 per year which is covered in the general fund
budget. Staff inquired if a shorter renewal term could be done. The company stated that
renewals are only done on an annual basis.
Action Requested: Staff recommends the council continue with SeeClickFix for 2018. Use of
the program has grown and staff believes that it should remain in place until the new website is
rolled out. This type of service will likely be included in a new website, so this may be the last
year the city needs this service.
Connection to Vision /Mission: Consistency in providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound
financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
C m
Shorewood,
Aim
Between Jan 01, 2016 and Dec 31, 2016
66 requests were opened
46 requests were acknowledged
54 requests were closed
The average time to acknowledge was 4.8 days.
The average time to close was 25.8 days.
Requests by Source
■ x•20
0 widgets • 19
0 city initiated • 10
0 iphona • 9
android - 6
mobile web • 2
facehaak , 0
REQUEST CATEGORY
OPENED
ACKNOWLEDGED
CLOSED
DAYS TO ACK.
DAYS TO CLOSE
Drainage /Flooding Issue
9
7
9
3.5
55.1
Pothole
8
7
8
8.2
26.1
Other
9
5
6
7.2
16.6
Private Property Issue
9
6
4
0.9
13.6
Tree Issue
7
5
6
3.1
39.3
Road Conditions
5
3
4
6.4
8.7
Traffic or Street Sign
4
3
4
10.1
33.3
Issue
Trail /Sidewalk Issue
4
3
2
1.7
1.6
Illegal Dumping
3
2
3
4.7
10.8
City Water
2
1
2
12.1
27.0
Street Light Issue
2
1
2
0.0
12.9
Vandalism /Graffiti
2
1
2
0.1
2.1
Dead Animal
1
1
1
2.9
3.1
Snow Plow Damage
1
1
1
6.0
6.1
Abandoned Vehicle
0
0
0
0.0
0.0
Missed Trash or
0
0
0
0.0
0.0
Recycling Pickup
Traffic Signal Issue
0
0
0
0.0
0.0
GEOGRAPHY
OPENED
ACKNOWLEDGED
CLOSED
DAYS TO ACK.
DAYS TO CLOSE
Jan 01, 2016 to Dec 31, 2016
1 of 2
Shorewood, MN 66 46 54 4.8 25.8
Jan 01, 2016 to Dec 31, 2016 2 of 2
C u
Shorewood,
Aim
Between Jan 01, 2017 and Dec 31, 2017
83 requests were opened
65 requests were acknowledged
55 requests were closed
The average time to acknowledge was 7.5 days.
The average time to close was 40.2 days.
REQUEST CATEGORY
Other
Pothole
Drainage /Flooding Issue
Road Conditions
Tree Issue
Traffic or Street Sign
Issue
Private Property Issue
Snow Plow Damage
Illegal Dumping
Trail /Sidewalk Issue
Street Light Issue
Abandoned Vehicle
City Water
Dead Animal
Traffic Signal Issue
Vandalism /Graffiti
Missed Trash or
Recycling Pickup
Requests by Source
0 widgets • 37
0 web -23
0 iphone • 16
0 city initiated - 2
android - 1
facebaok - 0
mobile web - 0
OPENED
ACKNOWLEDGED
CLOSED
DAYS TO ACK.
DAYS TO CLOSE
12
11
9
26.2
79.9
13
9
9
1.5
5.6
12
11
6
0.7
10.8
12
9
7
2.0
14.4
8
3
7
0.6
10.3
7
6
4
1.9
14.0
5
4
4
7.2
124.9
3
2
3
0.7
18.8
3
2
2
28.6
1.2
2
2
3
4.6
83.5
1
1
1
36.0
339.5
1
1
0
0.1
0.0
1
1
0
0.1
0.0
1
1
0
8.8
0.0
1
1
0
4.9
0.0
1
1
0
0.0
0.0
0
0
0
0.0
0.0
GEOGRAPHY OPENED ACKNOWLEDGED CLOSED DAYS TO ACK. DAYS TO CLOSE
Jan 01, 2017 to Dec 31, 2017 1 of 2
Shorewood, MN 83 65 55 7.5 40.2
Jan 01, 2017 to Dec 31, 2017 2 of 2
C u
Shorewood,
Aim
Between Jan 01, 2018 and Feb 07, 2018
10 requests were opened
8 requests were acknowledged
8 requests were closed
The average time to acknowledge was 0.7 days.
The average time to close was 8.4 days.
REQUEST CATEGORY
City Water
Snow Plow Damage
Other
Road Conditions
Abandoned Vehicle
Dead Animal
Drainage /Flooding Issue
Illegal Dumping
Missed Trash or
Recycling Pickup
Pothole
Private Property Issue
Street Light Issue
Traffic or Street Sign
Issue
Traffic Signal Issue
Trail /Sidewalk Issue
Tree Issue
Vandalism /Graffiti
Requests by Source
0 widgets • 8
0 iphane • 1
0 web -0
0 android • 0
city initiated - D
facebook - 0
mobile wcb 0
OPENED
ACKNOWLEDGED
CLOSED
DAYS TO ACK.
DAYS TO CLOSE
4
3
4
0.0
14.4
3
3
3
0.1
3.0
2
2
0
2.8
0.0
1
0
1
0.0
0.2
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
0
0
0
0.0
0.0
GEOGRAPHY OPENED ACKNOWLEDGED CLOSED DAYS TO ACK. DAYS TO CLOSE
Jan 01, 2018 to Feb 07, 2018 1 of 2
Shorewood, MN 10 8 8 0.7 8.4
Jan 01, 2018 to Feb 07, 2018 2 of 2
#2F
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title/Subject: Hiring LEO for Public Works
Meeting Date: February 12, 2018
Prepared by: Larry Brown, Director of Public Works
Reviewd by: Greg Lerud, City Administrator
Background: At the November 13 council meeting, the Council authorized advertising for the open
position of LEO in Public Works. The position was advertised and the applicants were ranked. Those
selected to proceed in the process were brought in to complete a "hands -on" exercise to gauge their
skill in equipment operation, and then they completed an interview with Public Works Director Brown,
Lead PW Supervisor Baumann, and City Administrator Lerud. A finalist was selected from that process
and he completed a background check conducted by the South Lake Minnetonka Police Department, a
pre - employment drug test, and a suitability test. The results of those checks were acceptable to city
staff.
Recommendation / Action Requested: Staff recommends approving the following conditional LEO job
offer to Scott Schroeder:
1. Starting salary of $25.56 per hour.
2. Six -month probationary appointment with performance review at the end of six months.
3. All other benefits governed by the union contract and /or city personnel policy.
Next Steps: If the Council approves hiring Mr. Schroeder, we will let the candidate know. He indicated
that he would need to give his present employer 30 days notice.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Robert and Joan Wright — Setback Variance to Construct a Garage Addition
Meeting Date:
February 12, 2018
Prepared by:
Marie Darling
Reviewed by:
Patti Helgesen
Review Deadline: March 27, 2018
Attachments: Planning Staff Memorandum
Minutes from the January 16, 2018 Planning Commission Meeting
Resolution
Policy Consideration: Should the City grant a setback variance from Yellowstone Trail to allow the
applicants to build a garage addition to a home at 6110 Club Valley Road?
Background: See attached Planning Director's memorandum for detailed background on this item.
At the January 16, 2018 meeting, the Planning Commission unanimously recommended approval of
the item. The applicants were present at the meeting; no one else requested to speak.
Financial or Budget Considerations: The applicant's application fees cover the cost of processing the
request.
Options: Approve, deny or modify the resolution.
Recommendation / Action Requested: The Planning Commission recommended to approve the
request based on the findings that the criteria for a variance has been met, specifically that the
applicant has identified that there is a practical difficulty in complying with the regulations and that
the request is the minimum variance request to alleviate the practical difficulty.
Proposed motion: Move to adopt the attached resolution approving a setback variance for Robert
and Joan Wright for property located at 6110 Club Valley Road, subject to the conditions in the
attached resolution.
Next Steps and Timelines: If the item is approved, the applicant could submit their request for a
building permit.
Connection to Vision / Mission: Quality public services
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
S: �Planning�Planning Files �Applicarions�2017 CURRENT CASES Wright Variance�CAF SS0205.doc
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mn.us • cityha11 @ci.shorewood.mn.us
MEMORANDUM
TO:
Planning Commission
FROM:
Marie Darling
DATE:
January 16, 2018
RE:
Robert and Joan Wright — Setback Variance
LOCATION: 6110 Club Valley Road
REVIEW DEADLINE: March 27, 2018
LAND USE CLASSIFICATION: Low Density Residential
ZONING: R -1 C
FILE NUMBER: 17.29
REQUEST
The property owners, Robert and Joan
Wright, request a variance in order to
construct an addition to the attached
garage at 29.7 feet from Yellowstone Trail
where the zoning regulations would require
35 feet. The applicants would also
construct an addition to the home.
According to the homeowners, the home
addition would require no variance request.
iiL
r ,
Notice of this application was mailed to all property owners within 500 feet of the property at least 10 days
prior to the meeting.
Page 2
BACKGROUND
Context: The home was constructed in 1958 in the Club Terrace subdivision. The Club Terrace subdivision
was approved in 1957.
With the exception of open space /HOA parcels in the Minnetonka Country Club subdivision to the north, all
the adjacent properties are developed with single - family homes.
REQUEST
The applicants indicate that the request is to allow them to add the additional garage area that they need
to accommodate their family, and storage and maintenance of vehicles.
Current Setback
The applicants' plans indicate that the existing garage is currently 31.7 feet from the property line along
Yellowstone Trail, which does not conform to the required 35 -foot setback. Consequently, the applicant
would not be able to construct any westward expansion of the garage without a variance.
Zoning Requirements
Regulation
Required
Existing
Proposed
Conform?
Impervious Surface Coverage
33 % (max.)
12.7%
16.2%
Yes
Accessory Building Area
1,200 sq. ft. (max.)
595 sq. ft.
1,198 sq. ft.
Yes
Rear Setbacks
40 ft. (min.)
±130 ft.
±114 ft.
Yes
VARIANCE ANALYSIS
The zoning regulations allow for variances upon showing that practical difficulties exist and that the
request is consistent with the intent of the regulations. Section 1201.05 Subd. 2. b. of the Shorewood
Zoning Code sets forth criteria for the consideration of variance requests. Staff reviewed the request
according to these criteria, as follows:
Intent of comprehensive plan and zoning ordinance: The property owner would continue to use the
property for residential purposes and proposes no uses on the site that would be inconsistent with
either the intent of the residential land use classification or the district's allowed uses.
2. Practical difficulties: Practical difficulties include three factors, all three of which must be met.
Staff finds that the practical difficulties for the property are related to the original construction of
the home.
a. Reasonable: A garage expansion is a reasonable use of the property. The applicants'
narrative indicates that they are proposing the addition to give them the extra space while
maintaining their original rambler appearance.
However, staff note the term "reasonable" is open to interpretation. The applicants are
proposing to increase the area of the garage to the maximum square footage allowed. See
continued discussion under item 96.
Page 3
b. Self - Created: The home was constructed prior to modern zoning requirements and was
not created by the current property owners.
C. Essential Character: The area is a neighborhood containing homes that were constructed
over many decades and the setbacks on corner lots vary from 26.4 feet from the property
line along Yellowstone Trail (at 6030 Riviera Lane) to over 100 feet (at 6030 Club Valley
Road, across the street from the subject property).
3. Economic Considerations: The applicants have not proposed the variance based on economic
considerations. They are proposing to adapt the home to their family circumstances while
minimizing the use of their back yard for storage buildings.
4. Impact on Area: The property owners are not proposing anything that would impair an adequate
supply of light and air to an adjacent property, increase the risk of fire or endanger public safety, or
increase the impact on adjacent streets.
5. Impact to public welfare and other improvements. The applicants' proposal is unlikely to impact or
impair adjacent property values or the public welfare. However, staff would recommend that any
approval of a variance include a condition that the increase in storm water run -off for the property
due to the addition to the home and garage be accommodated on -site either by a rain garden or
infiltration basin and that appropriate information be submitted with the building permit application
that the rain garden or infiltration basin would function as proposed. This would mean the addition
would not be injurious to other land or improvements to other downstream properties.
6. Minimum to Alleviate Difficulty. Staff reviewed the application by studying the impact to the
traveling public and those properties to the north with direct view of the garage addition.
Specifically, we looked at what the impact would be if the garage addition were '/2 the size currently
proposed. This would reduce the variance request by about one foot. The difference in the impact
from what the applicant is requesting and if the garage addition were cut in half is negligible. Staff
consequently finds that the request is the minimum action necessary to alleviate the practical
difficulty.
FINDINGS /RECOMMENDATION
Staff note that the applicants have met some of the standards better than others. While staff recommends
approval of the variance to allow the garage addition for Robert and Joan Wright at 6110 Club Valley
Road, we acknowledge that the standards are open to interpretation and the Planning Commission could
reasonably find the request is not reasonable or the minimum action necessary to alleviate the difficulty.
Should the Planning Commission recommend approval of the variance, staff would include the following
as conditions of approval (to be met prior to issuance of a building permit):
1. The applicants must submit a survey for the entire property detailing the current and
proposed dimensions of the existing home and the addition to all property lines.
2. The applications must submit plans to accommodate on -site storm -water infiltration for
the increase in impervious surface coverage using either a rain garden or infiltration basin,
Page 4
show the location of the basin on the survey, and submit all necessary documentation
indicating that the feature would function as proposed.
ATTACHMENTS
Location map
Applicants' narrative
Applicants' exhibits, photos and graphics
SAPlaming\Pla ing Files\Applications\2017 CURRENT CASES \Wright Varian TC memo.doc
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We, Robert and Joan Wright would like to request a variance for our house on 6110
Club Valley Road. We have two young children in the Minnetonka school district. Joan
is a school teacher and also helps out at St. Therese teaching CCD. Our home provides
us with a convenient location for our work, schooling, and family activities. I am my own
handyman and do many of the repairs on our home and automobiles. Joan is active in
crafts and decorating. Our family is happy and comfortable in the neighborhood and we
have no desire to move. Unfortunately, our home has a small footprint and does not
have adequate space on the existing foundation without the requested variance to allow
more living space and workshop.
To help our home fit our family better we would like to add onto our existing house and
garage. We have a corner lot so we have a setback of thirty -five feet on the North and
east side of our house. This addition will not change the character of our home or make
our home larger than most of the homes in our neighborhood. Unfortunately, our lot is
uniquely situated to Yellowstone Road which is requiring us to request this variance.
Yellowstone Road runs along the North side of our house. Unfortunately the road
curves in towards our house slightly and does not allow us a straight setback line. We
would like to utilize the property the best way possible. We have considered other
designs but we feel that adding the garage straight back would be the most appealing to
the eye and in character with our neighborhood.
The variance for the garage should not affect the adjoining properties as it's only
affecting the setback to the road. The other three setbacks will all meet the current
setback guidelines. The addition of the garage will only be used for Joan's and my
personal hobbies.
Sincerely,
RI-11
Rob and Joan Wright
RECEIVED
i
NOV 9) Z01 I
j
rI° t E Rob and Joan Wright
6110 Club Valley Road
1. The variance and its resulting construction and use, is consistent with the intent of the
comprehensive plan and in harmony with the general purpose and intent of the zoning
regulations.
The variance and associated construction of the garage and house are consistent with the
neighborhood and are in harmony with the zoning regulations. The extended garage will enable
me to put all of our cars in the garage and provide me with the room to work on my cars when
needed. We have no intent of using our house or garage against the zoning regulations.
2. The applicant has established that there are practical difficulties in complying with this
chapter. Practical difficulties mean:
(a) The property owner proposes to use the property in a reasonable manner not permitted
by this chapter.
The variance is necessary to allow me to extend my garage in keeping with the style of the
neighborhood, but this change will bring me closer than currently allowed by this chapter. This is
consistent with the neighborhood and reasonable residential use of our property.
(b) The plight of the landowner is due to circumstances unique to the property not created by
the landowner.
This variance is needed due to the placement of the house next to Yellowstone Trail. The
road curves into our property which does not give us a straight setback line.
(c) The variance, if approved, would not alter the essential character of the locality.
In my opinion the addition of the garage and house will make the property fit in better
within the neighborhood. We have one of the smaller homes on our. block.
3. The variance would not be based exclusively on economic considerations.
We have considered many different options. The first would be an unattached garage. We do
not like this idea as it would take up a large portion of our backyard where we like to play with
our kids. We have looked at building a small addition that would fit within the setbacks but did
not like the look of the jogged walls.
4. The variance shall not impair an adequate supply of light and air to adjacent property,
unreasonably increase the congestion in the public street or increase the danger of fire or
endanger the public safety.
The requested variance would not affect the light or air to any of our neighbors and in no way
would contribute to congestion, create a fire hazard or impact public safety. The variance will
only affect the setback from Yellowstone Trail. The other three setbacks would all conform.
S. The variance, and its resulting construction or project, would not be detrimental to the public
welfare, nor would it be injurious to other lands or improvements in the neighborhood.
The requested variance would allow me to extend our garage toward the back of our lot. This
change is in no way detrimental to the public welfare or injurious to other lands or
improvements in the neighborhood. The variance would only allow me to extend my garage
which is adjacent to Yellowstone Trail. To the best of my knowledge our house is the oldest
house on our block. It is far overdue for a makeover. The approval of this variance will improve
the neighborhood with a complete facelift on our house.
6. The variance is the minimum variance necessary to address or alleviate the practical
difficulties.
The requested variance is the minimum needed. I would prefer to have a larger garage but
cannot due to 1200 square feet being the maximum.
ril
LEGAL DESCRIPTION:
LOT 1, BLOCK 4, CLUB TERRACE, HENNEPIN
COUNTY, MINNESOTA
PREPARED FOR:
ROB WRIGHT
6110 CLUB VALLEY ROAD
SHOREWOOD, MN 55331
1/2" PIPE "\1 1
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UTILITY AND DRAINAGE
EASEMENT PER PLAT
LEGEND:
FOUND IRON PIPE
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CERTIFICATIO 4
NOTES:
I hereby certify that this survey, plan, or report
was prepared by me or under my direct
1) THIS SURVEY WAS PERFORMED WITHOUT THE
supervision and that I am a duly Licensed Land
BENEFIT OF A
TITLE INSURANCE COMMITMENT.
Surveyor under the laws of the state of
EASEMENTS SHOWN ARE PER PLAT OF CLUB
Minnesota.
TERRACE
SIGNED
2) P.I.D.:33-
117 -23 -43 -0010
Travis W. Van Neste, Minnesota Professional Surveyor #44109
Michigan Professional Surveyor #46695
3) BEARING
BASIS IS ASSUMED.
JOB # 2016055 ISSUED: 9 -26 -2016
4) DATE OF
FIELDWORK: 9 -15 -2016
DRAWN BY: TWVN REV: 11 -20 -2017
SCALE: 1" = 20 FEET
VAN NESTE SURVEYING
PROFESSIONAL SURVEYING SERVICES
85 WILDHURST ROAD EXCELSIOR, MN 55331 V
PHONE (952) 686 -3055 TOLL —FREE FAX (866) 473 -0120
WWW_VANNFSTFC► IRVFVInIr` rnnA
6110 Club Valley Road
Impervious Surface Calculations
Existing
House 1,426 sq. ft.
Porch 216 sq. ft.
Garage 495 sq. ft.
Shed 100 sq. ft.
Driveway 790.5 sq.ft.
Sidewalk 181 sq. ft.
Total 3,208.5 sq. ft.
House 1900 sq ft.
Porch 0 sq. ft.
Garage 1098 sq. ft.
Shed 100 sq. ft.
Driveway 790.5 sq. ft.
Sidewalk 181 sq. ft.
Total 4,069.5
RECEIVE-D''
N 0 "v! 2 19 � Oli 17
Cj V or: if
DECEIVED
JAN 1 1 2018
CITY OF SHOREWOOD
FOR
PROPOSED FRONT ELEVATION
PROPOSED LEFT ELEVATION
F7
PROPOSED RIGHT ELEVATION
RECEIVED
'HUN,
s....a� ... +.
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i
PROPOSED RIGHT ELEVATION
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PROPOSED FLOOR PLAN 'I'
IJW M.21�4'JC -
°'° WRIGHT REMODEL PRELIMINARY
w. rt. a �Yrzrvmu3
a PLAN #171024
1/15/2018
We live one house away from the property above and support the setback variance
request for this property by Rob and Joan Wright. We feel that the property is spacious
and that this change would not in anyway impact the neighborhood.
Thank you,
Ed & Mary Sheridan
6150 Club Valley Road
Shorewood, MN
952-401-9104
U I "Y
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
January 16, 2018
Page 3 of 5
4. NEW BUSINESS
A. PUBLIC MEETING — SETBACK VARIANCE
Applicants: Robert and Joan Wright
Location: 6110 Club Valley Road
Chair Maddy introduced the item.
Director Darling summarized the staff report.
Director Darling added a letter received in support of the request from Ed and Mary Sheridan, 6150 Club Valley
Road into the minutes.
Commissioner Riedel asked if the request would increase the existing nonconformity by two feet. Director Darling
confirmed it would.
Chair Maddy recognized the applicant and his contractor Richard Olson, Rice Creek Builders and Remodelers.
<<Compromised audio>> Robert Wright, 6110 Club Valley Road, indicated that he and his wife bought the home
in 2001 intending to expand the garage. There was no survey or other documentation in the property file to show
where the home was constructed on the property, but staff thought there would be enough room to accommodate a
garage. They've tried a couple of different options, including detached storage buildings and third stall garage
additions, but none of them provide the space they need. The detached building takes up too much of their backyard
and the third stall garage would need a greater variance. They have elected to propose construction straight back
from the existing garage.
Commissioner Riedel indicated that the application must show practical difficulties and that the request is the
minimum necessary to alleviate the difficulty. He asked if the addition could be setback farther from the property
line — curved or tucked further back.
<<Compromised audio>> The applicant and his contractor responded that the curving was not an option and that
the garage addition is very narrow, so that reducing the width would not produce a workable space.
Commissioner Riedel asked if the addition would require modified trusses.
<<Compromised audio>> from applicant.
Commissioner Riedel indicated that the floorplan was helpful to see what could be added without a variance.
<<Compromised audio>> Mr. Olson stated that he felt that the rain garden/infiltration basin requirement was
onerous because the application was under the impervious surface amount allowed by code.
Commissioner Riedel asked about how large a rain garden that would be?
Mr. Olson indicated that they haven't calculated out the exact size at this point. The applicant indicated that he is
trying to preserve as much of the backyard as he can. His yard picks up the water from properties further south and
they all drain north through a culvert under Yellowstone Trail.
Commissioner Riedel stated that if the property already collects water and then drains to the west, there is a natural
area to place the rain garden. The concept is fairly simple. The watershed districts have grants for this type of
improvement. Their website has information on grants.
CITY OF SHOREWOOD PLANNING COMMISSION MEETING
January 16, 2018
Page 4 of 5
Commissioner Davis noted their web address and where the watershed district has their offices. She also stated that
the Commission isn't recommending a retention pond, but a lovely natural area and he could add vegetation for
pollinators and be a local hero.
Commissioner Maddy asked who gives the final approval for the rain garden. Director Darling replied that the City
Engineer does.
Commissioner Davis gave examples of rain gardens at the arboretum.
Commissioner Maddy indicated the discussion needs to address two items, the variance and the conditions.
Commissioner Bean indicated that the applicant has shown that even though the addition increases the
nonconformity he meets practical difficulties and, the design is in keeping with the rest of the house and the
neighborhood.
Commissioner Riedel noted that he found the variance met the minimum necessary to alleviate the practical
difficulties.
Commissioner Maddy asked if anyone had concerns with the survey requirement. No concerns were noted.
Commissioner Maddy asked about the condition for the rain garden.
Commissioner Bean raised a concern that he didn't know how large the rain garden would have to be and would
the condition have to be deferred until after the rain garden was designed.
Commissioner Maddy asked if the condition should be applied to the building permit.
Director Darling indicated that the condition should remain with the variance approval. A typical rule of thumb for
heavier clay soils is about 25 percent of the area to be treated. In that case, the addition would be about 800 square
feet of additional impervious (assuming clay soils), so the rain garden would be about 200 square feet. Rain gardens
in sandier soils could be smaller as they infiltrate faster. They would need to be about 10 percent of the area. Staff
have been requiring rain gardens /infiltration basins with redevelopment of residential lots and substantial additions.
Riedel moved, Sylvester seconded, recommending approval of the variance application to allow an addition
to be 27.1 feet from the side property line abutting Yellowstone Trail where 35 feet is required subject to two
conditions:
1. The applicants must submit a survey for the entire property including dimensions.
2. The applicants must submit plans to accommodate on -site storm -water infiltration for the increase
in impervious surface coverage using either a rain garden or infiltration basin, show the location of
the basin on the survey, and submit all necessary documentation indicating that the feature would
function as proposed.
Motion passed 510.
Director Darling indicated that this item would be on the February 12, 2018 City Council meeting.
CITY OF SHOREWOOD
RESOLUTION NO. 18-
A RESOLUTION GRANTING A SETBACK VARIANCE
TO ROBERT WRIGHT AND JOAN WRIGHT ON PROPERTY
LOCATED AT 6110 CLUB VALLEY ROAD
WHEREAS, Robert and Joan Wright (Applicants) are the owners of real property
located at 6110 Club Valley Road, legally described as:
Lot 1, Block 4 Club Terrace, Hennepin County, Minnesota; and,
WHEREAS, the Applicants have an existing single- family dwelling with a garage that is
currently located 31.7 feet from the front property line where 35 feet is required in the R -1C
zoning district; and
WHEREAS, the Applicants have applied for a setback variance to construct a garage
addition and said addition would increase the nonconformity as prohibited by the zoning
regulations; and
WHEREAS, the Applicants' request was reviewed by the City Planner, whose
recommendations are included in a memorandum for the January 16, 2018 meeting of the
Planning Commission, a copy of which is on file at City Hall; and
WHEREAS, after required notice a public hearing was held and the application reviewed
by the Planning Commission at the January 16, 2018 meeting, the minutes of which meeting are
on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on
February 12, 2018, at which time the Planner's memorandum and the Planning Commission's
recommendations were reviewed and comments were heard by the Council from the Applicant
and from the City staff, and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
FINDINGS OF FACT
1. The subject property is located in an R -1C zoning district, which requires a 35-
foot setback from the front lot line.
2. The existing attached garage on the property is nonconforming, being located 31.7
feet from the front property line, where 35 feet is required.
3. The Applicants propose to expand the garage and said garage addition would be
located 29.7 feet from the property line.
4. Section 1201.03 Subd. 1. i. of the zoning regulations contain provisions that
address nonconforming structures and specifically prohibit expansions of non - conforming
structures where the nonconformity would be increased without a variance.
CONCLUSIONS
A. The Applicants have satisfied the criteria for the grant of a variance under the
Shorewood City Code and has established practical difficulty as defined by Minnesota Statutes.
B. Based upon the foregoing, the City Council hereby grants to the Applicants a
setback of 29.7 feet where 35 feet is required to build a garage addition as shown on the plans
submitted November 28, 2017, subject to the following conditions:
1. Prior to beginning construction on the site, the applicant shall obtaining all
necessary permits.
2. Prior to issuance of the permit, the applicant shall submit:
a. A survey for the entire property detailing the current and proposed dimensions
of the existing home and the addition to all property lines.
b. Plan to accommodate on -site storm -water infiltration for the increase in
impervious surface coverage using either a rain garden or infiltration basin,
show the basin on the survey and submit all necessary documentation
indicating that the feature would function as proposed.
C. The City Clerk is hereby authorized and directed to provide a certified copy of this
resolution for filing with the Hennepin County Recorder or Registrar of Titles.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
February, 2018.
ATTEST:
SANDIE THONE, CITY CLERK
SCOTT ZERBY, MAYOR
-2-
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Title / Subject: Minnetonka Country Club 3rd Addition — Final Plat and Final Plan
Meeting Date: February 12, 2018
Prepared by: Marie Darling
Reviewed by: Patti Helgesen
Attachments: Resolution Approving Final Plat
Development Agreement
City Engineer Recommendations
Policy Consideration: Should the City approve the final plat for the Minnetonka Country Club PUD 3rd
Addition as proposed by Mattamy Homes?
Background: Mattamy has submitted a request for a final plat for the third (and final) addition of the
Minnetonka Country Club development. Staff has prepared a resolution approving the final plat and a
development agreement for the PUD.
The City Engineer's recommendations are attached for your consideration.
This final plat is consistent with the modified staging plan approved last June.
Financial or Budget Considerations: Prior to release of the final plat /plan, the Developer will pay
$160,000 in water connection fees (with credit given for the cost of extending mains to each property),
$87,888 for park dedication, and $19,200 for local sanitary sewer access charges. In addition, the
Developer must provide letters of credit or cash escrows to cover the installation of improvements in
the amount of $590,443 (150% of the total cost of the improvements).
Options: Approve the final plat; modify the final plat; or deny the final plat.
Recommendation / Action Requested: Staff recommends approval of the final plat.
Next Steps and Timelines: The Developer must record the final plat by April 30, 2018.
Connection to Vision / Mission: Attractive amenities, sustainable tax base, sound financial
management.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Approved
Phase 1
73 (platted)
Phase II
53 (platted)
Phase III
16
Total
142
Financial or Budget Considerations: Prior to release of the final plat /plan, the Developer will pay
$160,000 in water connection fees (with credit given for the cost of extending mains to each property),
$87,888 for park dedication, and $19,200 for local sanitary sewer access charges. In addition, the
Developer must provide letters of credit or cash escrows to cover the installation of improvements in
the amount of $590,443 (150% of the total cost of the improvements).
Options: Approve the final plat; modify the final plat; or deny the final plat.
Recommendation / Action Requested: Staff recommends approval of the final plat.
Next Steps and Timelines: The Developer must record the final plat by April 30, 2018.
Connection to Vision / Mission: Attractive amenities, sustainable tax base, sound financial
management.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
CITY OF SHOREWOOD
RESOLUTION NO. 18-
A RESOLUTION APPROVING THE FINAL PLAT OF
MINNETONKA COUNTRY CLUB 3rd ADDITION
WHEREAS, the final plat of the Minnetonka Country Club 3rd Addition (PUD) has been
submitted in the manner required for the platting of land under the Shorewood City Code and
under Chapter 462 of Minnesota Statues, and all proceedings have been duly had thereunder; and
WHEREAS, the property is legally described as:
Outlot E, Minnetonka Country Club 2nd Addition, according to the recorded plat thereof,
Hennepin County, Minnesota
WHEREAS, the final plan is consistent with the concept and final plans previously
approved for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
The plat of Minnetonka Country Club 3rd Addition (PUD) is hereby approved.
2. The approval is specifically conditioned upon the terms and conditions contained
in the Planned Unit Development Agreement for the Minnetonka Country Club 3rd Addition
(PUD), attached hereto and made a part hereof
3. The Mayor and City Clerk are hereby authorized to execute the plat and the
Planned Unit Development Agreement on behalf of the City Council.
4. The final plat, together with this Resolution, the Planned Unit Development
Agreement, and the Declaration of Covenants, Conditions and Restrictions of Minnetonka
Country Club, shall be filed with Hennepin County as required by the PUD Development
Agreement.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of
February, 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
CITY OF SHOREWOOD
DEVELOPMENT AGREEMENT
MINNETONKA COUNTRY CLUB 3RD ADDITION
PLANNED UNIT DEVELOPMENT
THIS AGREEMENT, made this day of , 2018, by and between the CITY
OF SHOREWOOD, a Minnesota municipal corporation, hereinafter referred to as the "City ", and
MATTAMY MINNEAPOLIS LLC, a Delaware limited liability company, hereinafter referred
to as the "Developer," setting forth the rights and obligations of the parties relating to the
Minnetonka Country Club (the "Project ").
RECITALS
1. The Developer has an interest in certain lands legally described as and hereinafter
referred to as the "Subject Property ":
Outlot E, Minnetonka Country Club 2nd Addition, according to the recorded plat
thereof, Hennepin County, Minnesota; and,
2. The Developer was approved to develop the Subject Property by means of a
Planned Unit Development ( "PUD ") consisting of 142 single family residential lots and 15 outlots
on October 9, 2015 as set forth in Resolution No. 15 -073, attached hereto and incorporated herein
as Exhibit A; and
3. The Development Stage Plan for the property was approved by the City Council at
its February 22, 2016 meeting and as subsequently amended at its meeting of June 12, 2017 to
include 53 lots instead of 37 lots in Phase II, leaving the last 16 remaining single - family lots to be
subdivided in Phase III; and
4. The Developer made application to the City for a Final Plat for Phase I of
"Minnetonka Country Club" for the first 73 lots for single family homes and outlots, which was
considered and approved by the City Council on June 13, 2016; and
5. The Developer made application to the City the Final Plat for Phase II of
"Minnetonka Country Club 2nd Addition" for 53 single - family lots and outlots, which was
considered and approved by the City Council on June 12, 2017; and
6. The Developer made application to the City for the Final Plat for Phase III of
"Minnetonka Country Club" 3rd Addition" for 16 single - family lots, a copy of which plat is
attached hereto and incorporated herein as Exhibit B.
In consideration of the mutual covenants and guarantees contained herein, the parties
hereto agree as follows:
AGREEMENT
1. General Conditions of Approval. The Developer shall comply with the conditions
of approval as adopted by the City Council and set forth in Resolution No. 15 -073. In addition,
development of the PUD is subject to the requirements of the R -1C, Single - Family Residential
zoning district, as may be modified herein.
1
A. Minimum setbacks (for all structures) shall be as follows *:
(a)
Front:
35 feet
(b)
Rear:
40 feet
(c)
Side:
10 feet
(d)
Side yard abutting a street:
35 feet
(e)
Wetland buffer /Setback:
35/15 feet
*Setbacks and exceptions to those set forth above are illustrated in a Setback Map,
attached hereto and incorporated herein as Exhibit C.
Below grade window wells shall be allowed to encroach into the ten foot, side -yard
setbacks and the standard side -yard drainage and utility easements for those lots
with a minimum of 90 feet of lot width, subject to the following restrictions:
(a) The affected easement shall not contain any public utility mains (water,
sewer or storm sewer).
(b) The below grade window well shall not encroach more than four feet into
the easement or required setback and shall not be greater than five feet in
width.
(c) The applicant for a building permit on the affected lot shall indicate on the
survey that any storm -water drainage around the window well may be
accommodated in the remaining easement.
(d) The window well shall not be constructed of poured concrete or otherwise
part of the foundation wall for the home. The below grade window well
shall be constructed of corrugated metal, landscaping pavers, or with other
approved materials which may be removed by the homeowner as needed
for work commonly conducted in drainage and utility easements by the City
of Shorewood or its contractors. The City of Shorewood shall not be
responsible for restoring window wells disturbed by the City or a City
permitted contractor or private utility.
(e) The City of Shorewood shall be held harmless for any damage to the
window wells or foundations walls related to any City of Shorewood
projects consistent with the drainage and utility purpose of the easement.
B. Maximum building height, as defined by the Shorewood Zoning Code, shall be two
and one -half stories or 35 feet, whichever is less.
C. The Developer shall comply with the requirements of Shorewood's wetland code
(Chapter 1102) and the Wetlands Conservation Act of 1991 [Minn. Stat. 103 G.221
et. seq. (hereinafter referred to as the WCA)]. It is the intent of this Agreement that
areas adjacent to wetlands be maintained in their natural state.
(a) A minimum 35 -foot buffer strip shall be maintained adjacent to all
delineated wetland boundaries except as otherwise approved by the
Watershed District.
(b) Natural vegetation shall be maintained in wetland buffer strips. Where
disturbed by site development, wetland buffer strips shall be restored with
natural vegetation.
2
(c) Wetland buffer strips shall be identified within each lot by permanent
monuments approved by the City.
(d) A monument is required at each lot line where it crosses a wetland buffer
strip and as necessary to establish required setbacks from the wetland buffer
strip. Monuments shall be placed within 60 days of completion of site
grading or prior to issuance of a building permit, whichever occurs first.
(e) The Developer shall record with the Hennepin County Recorder or
Registrar of Titles, a notice of the wetland buffer requirement against the
title of each lot with a required wetland buffer strip.
(f) No structures, including, but not limited to, decks, patios, and play
equipment may be located in the wetland buffer strip or the required wetland
setback area, except that fences shall be allowed within the wetland setback
area.
2. Improvements Installed by Developer. Developer agrees at its expense to construct,
install and perform all work and furnish all materials and equipment in connection with the
installation of the following improvements (the "Improvements "):
A. All site grading including building pads;
B. Street grading, stabilizing and bituminous surfacing;
C. Surmountable concrete curb and gutter;
D. Sanitary sewer;
E. Storm sewer and surface water drainage facilities;
F. Water mains, laterals and service connections;
G. Street name signs and traffic control signs; and,
H. Landscaping, planting and reforestation. (Separate financial guarantee)
consistent with the plans and specifications prepared by Carlson McCain, dated December 15,
2017, and all revisions thereto, received and approved by the City Engineer.
3. Special Conditions of Approval.
A. Upon acceptance of Improvements, the City shall be responsible for maintenance
of public trails and sidewalks within the PUD.
B. Maintenance and necessary replacement of boulevard trees within the PUD shall
be the responsibility of the HOA.
3
C. Maintenance of ponding areas within the PUD shall be the responsibility of the
Home Owners Association.
D. Total impervious surface on each lot within the plat shall not exceed 40 percent.
It is understood that private underground utilities, including gas, electric, telephone, and cable shall
be installed by the respective private utility companies pursuant to separate agreements with the
Developer.
4. Final Plat, Grading, Drainage and Utility Plan, Building Plan. The Developer has
filed with the City Clerk the final plat titled Minnetonka Country Club for the development of
Phases 1 and 2 of the Subject Property. The final plat, together with the grading, drainage, and
utility plans, referenced in paragraph 2 above and this Development Agreement, is herewith
adopted and approved by the City as the Developer's final plan for development of the Project on
the Subject Property. The final plat for the 3rd Addition shall be recorded with the Hennepin
County Recorder not later than April 30, 2018.
5. Pre - construction Meeting. Prior to the commencement of construction of each
phase, the Developer shall arrange for a pre - construction meeting at least 10 days prior to the
commencement of construction, to be held at Shorewood City Hall. Such meeting shall be
coordinated with the Planning Director and City Engineer and shall include all appropriate parties
specified by the City Engineer.
6. Standards of Construction. Developer agrees that all of the improvements set forth
in paragraph 2 above, shall equal or exceed customary City construction and engineering
standards, shall be constructed and installed in accordance with engineering plans and
specifications approved by the City Engineer and the requirements of applicable City ordinances,
and that all work shall be subject to final inspection and approval by the City Engineer.
7. Materials and Labor. All of the materials to be employed in the making of the
Improvements and all of the work performed in connection therewith shall be of uniformly good
and workmanlike quality, shall equal or exceed City standards and specifications, and shall be
subject to inspection and approval of the City. In case any materials or labor supplied shall be
rejected by the City as defective or unsuitable, then such rejected materials shall be removed and
replaced with approved materials, and rejected labor shall be done anew to the satisfaction and
approval of the City at the cost and expense of Developer.
8. Schedule of Work. The Developer shall submit a written schedule in the form of a
bar chart indicating the proposed progress schedule and order of completion of work covered by
this Agreement. It is understood and agreed that the Phase III work set forth in paragraph 2, except
the final lift of asphalt, the trails and the landscaping, shall be performed so as to be completed by
31 October 2018, subject to delays due to "force majeure" (i.e. events of casualty, unusually
inclement weather, labor strikes, material shortages, civil unrest or other causes beyond the
reasonable control of Developer). The final lift of asphalt, shall be completed by July 1, 2019. All
trails within the entirety of the Minnetonka Country Club PUD shall be completed by July 1, 2018.
Developer shall provide written notice to the City of the existence of any delays in the completion
of the Work due to force majeure.
11
9. As -Built Plan. Within sixty (60) days after the completion of construction of the
Improvements, Developer shall cause its engineer to prepare and file with the City a full set of "as-
built" plans, including an electronic version and two (2) black line prints, showing the installation
of the Improvements within the plat. Failure to file "as- built" plans within said sixty (60) day
period shall suspend the issuance of building permits and certificates of occupancy for any further
construction within the plat.
10. Easements. Developer, at its expense, shall acquire all easements from abutting
property owners necessary to the installation of the sanitary sewer, storm sewer, surface water
drainage facilities and water mains within the Project, and thereafter promptly convey said
easements to the City.
11. Pre - existing Drain Tile. All pre- existing drain tile disturbed by Developer during
construction shall be restored, replaced or properly abandoned by Developer.
12. Staking, Surveying and Inspection. The Developer, through its engineer, shall
provide for all staking and surveying for the improvements and delineation of the wetland buffer
areas. In order to ensure that the completed improvements conform to the approved plans and
specifications, the City will provide for resident inspection as determined necessary by the City
Engineer.
13. Grading, Drainage, and Erosion Control. The grading plans for this Phase were
approved with Phase 2. Prior to alteration of the plans, Developer, at its expense, shall provide
grading, drainage and erosion control plans to be reviewed and approved by the City Engineer.
Said plans shall provide for temporary dams, earthwork or such other devices and practices,
including seeding of graded areas, as necessary, to prevent the washing, flooding, sedimentation
and erosion of lands and streets within and outside the plat during all phases of construction.
Developer shall keep all streets within, and adjacent to, the plat free of all dirt and debris resulting
from construction therein by the Developer, its agents or assigns.
14. Street Signs. Developer, at its expense, shall provide standard city street
identification signs and traffic control signs in accordance with the Minnesota Manual on Uniform
Traffic Control Devices, as directed by the City Engineer.
15. Access to Residences. Developer shall provide reasonable access, including
temporary grading and graveling, to all residences affected by construction until the streets are
accepted by the City.
16. Occupancy Permits. The City shall not issue a certificate of occupancy until all
Improvements set forth in paragraph 2 are completed and approved by the City Engineer.
17. Final Inspection. At the written request of the Developer, and upon completion of
the Improvements set forth in paragraph 2 above, the City Engineer, the contractor, and the
Developer's engineer will make a final inspection of the work. When the City Engineer is satisfied
that all work is completed in accordance with the approved plans and specifications, and the
Developer's engineer has submitted a written statement attesting to same, the City Engineer shall
recommend that the improvements be accepted by the City.
18. Conveyance of Improvements. Upon completion of the installation by Developer
and approval by the City Engineer of the improvements set forth in paragraph 2 above, the
5
Developer shall convey said improvements to the City free of all liens and encumbrances and
with warranty of title, which shall include copies of all lien waivers. Should the Developer fail
to so convey said improvements, the same shall become the property of the City without further
notice or action on the part of either party hereto, other than acceptance by the City.
19. Replacement. All work and materials performed and furnished hereunder by the
Developer, its agents and subcontractors, found by the City to be defective within one year after
acceptance by the City, shall be replaced by Developer at Developer's sole expense. Within a
period of thirty (30) days prior to the expiration of the said one -year period, Developer shall
perform a televised inspection of all sanitary sewer lines within the plat and provide the City with
a record of the televised inspection.
20. Restoration of Streets, Public Facilities and Private Properties. The Developer shall
restore all City streets and other public facilities and any private properties disturbed or damaged
as a result of Developer's construction activities, including sod with necessary black dirt,
bituminous replacement, curb replacement, and all other items disturbed during construction.
21. Reimbursement of Costs. The Developer shall reimburse the City for all costs,
including reasonable engineering, legal, planning and administrative expenses incurred by the City
in connection with all matters relating to the administration and enforcement of the within
Agreement and the performance thereof by the Developer. Such reimbursement of costs shall be
made within thirty (30) days of the date of mailing of the City's notice of costs to the address set
forth in paragraph 29 below.
22. Claims for Work. The Developer or its contractor shall do no work or furnish no
materials not covered by the plans and specifications and special conditions of this Agreement, for
which reimbursement is expected from the City, unless such work is first ordered in writing by the
City Engineer as provided in the specifications. Any such work or materials which may be
completed or furnished by the contractor without such written order first being obtained shall be
at its own risk, cost and expense.
23. Surety for Improvements - Deposit or Letter of Credit. For the purpose of assuring
and guaranteeing to the City that the improvements to be constructed, installed and furnished by
the Developer as set forth in paragraph 2 above, shall be constructed, installed and furnished
according to the terms of this Agreement, and to ensure that the Developer submit to the City as-
built plans as required in paragraph 9 and that the Developer pay all claims for work done and
materials and supplies furnished for the performance of this Agreement, the Developer agrees to
furnish to the City either a cash deposit or an irrevocable letter of credit approved by the City in
an amount equal to 150% of the total cost of said Improvements estimated by the Developer's
engineer and approved by the City Engineer. The initial financial guarantee for this Phase III
shall be $590,433. This figure is calculated as follows:
Sanitary Sewer: $65,380.25
Water: $78,945.00
Storm Sewer: $28,803.50
Streets: $220,500.00
Total: $393,628.75 x 1.5 = $590,443
This breakdown is for historical reference; it is not a restriction on the use of the security.
31
Said deposit or letter of credit shall remain in effect for a period of one year following the
completion of the required improvements and shall renew automatically as needed until the City
confirms the required improvements have been completed. The deposit or letter of credit may be
reduced in amount at the discretion of the City upon approval by the City of the partially completed
Improvements, but in no event shall the deposit or letter of credit be reduced to an amount less
than 125% of the cost of the remaining Improvements. At such time as the Improvements have
been approved by the City, such deposit or letter of credit may be replaced by a maintenance
guarantee.
24. Insurance. The Developer shall take out and maintain during the life of this
agreement public liability and property damage insurance covering personal injury, including
death, and claims for property damage which may arise out of the Developer's work or the work
of their subcontractors, or by one directly or indirectly employed by any of them. This insurance
policy shall be a single limit public liability insurance policy in an amount not less than
$2,000,000.00. The City shall be named as additional insured on said policy and the Developer
shall file a copy of the insurance coverage with the City.
Prior to commencement of construction of the Improvements described in paragraph 2
above, the Developer shall file with the City a certificate of such insurance as will protect the
Developer, his contractors and subcontractors from claims arising under the workers'
compensation laws of the State of Minnesota.
25. Laws, Ordinances, Regulations and Permits. Developer shall comply with all laws,
ordinances, and regulations of all regulatory bodies having jurisdiction of the Subject Property and
shall secure all permits that may be required by the City of Shorewood, the State of Minnesota,
the Minnehaha Creek Watershed Districts, and the Metropolitan Council Environmental Services
before commencing development of the plat.
26. Local Sanitary Sewer Access Charges (LSSAC). Developer shall, prior to release
of the final plat for Phase I by the City, make a cash payment to the City in the sum of $19,200
($1200 for each lot) as local sanitary sewer access charges. Subsequent phases shall pay LSSAC,
based on the fees in effect at the time of filing of each final plat.
27. Municipal Water Charges. Pursuant to Shorewood City Code a $10,000 municipal
water connection charge is required to be paid for each lot, prior to the release of the final plat.
The City shall credit the Developer the cost of extending water mains from the outside boundary
of the Subject Property to the front property of each lot. In no event shall the credit to the
Developer exceed the water connection charges paid.
28. Park Fund Payment. In consideration of land dedications, trail construction and
PUD approval, the Developer and the City hereby agree to a total park dedication payment of
$780,000, to be paid proportionately at the time of final plat for each phase. For Phase III, the
payment required is $87,888.
29. Notices. All notices, certificates and other communications hereunder shall be
sufficiently given and shall be deemed given when mailed by certified mail, return receipt
requested, postage prepaid, with proper address as indicated below. The City and the Developer
by written notice given by one to the other, may designate any address or addresses to which
notices, certificates or other communications to them shall be sent when required as contemplated
7
by this Agreement. Unless otherwise provided by the respective parties, all notices, certificates
and communications to each of them shall be addressed as follows:
To the City: Zoning Administrator
City of Shorewood
5755 Country Club Road
Shorewood, Minnesota 55331
With a Copy to: Shorewood City Attorney
c/o Kutak Rock LLP
220 South Sixth Street, Suite 1750
Minneapolis, Minnesota 55402
To the Developer: Division President
Mattamy Minneapolis LLC
7201 Washington Avenue South
Edina, MN 55439
With a copy to: Mattamy Homes US Group
4901 Vineland Rd., Ste 4450
Orlando, FL 32811
Attention: Ms. Leslie C. Candes, Vice President
30. Proof of Title. Developer shall furnish a title report or title insurance commitment
addressed to the City warranting that Developer is the fee owner or has a legal right to become fee
owner of the Subject Property upon exercise of certain rights and to enter upon the same for the
purpose of developing the Subject Property. Developer agrees that in the event Developer's
ownership in the Subject Property should change in any fashion, except for the normal process of
marketing lots, prior to the completion of the Project, the Improvements and the fulfillment of the
obligations under this Agreement, Developer shall forthwith notify the City of such change in
ownership. Developer further agrees that all dedicated streets and utility easements provided to
City shall be free and clear of all liens and encumbrances.
31. Indemnification. Excluding any claims or liabilities caused by or arising from the
negligence or willful misconduct of the City, it's employees, agents and contractors, the Developer
shall hold the City harmless from and indemnify the City against any and all liability, damage,
loss, and expenses, including but not limited to reasonable attorneys' fees, arising from or out of
the Developer's performance and observance of any obligations, agreements, or covenants under
this Agreement. It is further understood and agreed that the City, the City Council, and the agents
and employees of the City shall not be personally liable or responsible in any manner to the
Developer, the Developer's contractors or subcontractors, materialmen, laborers, or any other
person, firm or corporation whomsoever, for any debt, claim, demand, damages, actions or causes
of action of any kind or character arising out of or by reason of the execution of this Agreement or
the performance and completion of the work and Improvements hereunder.
32. Declaration of Covenants, Conditions and Restrictions. Developer shall provide a
copy of the Declaration of Covenants, Conditions and Restrictions, which Declaration shall
include the City as a signatory thereto, for review and approval by the City prior to recording.
33. Remedies Upon Default. In the event the Developer shall default in the performance
of any of the covenants and agreements herein contained and such default shall not have been
cured within thirty (30) days after receipt by the Developer of written notice thereof, the City may
exercise the following remedies:
A. Assessments. The City may cause any of the Improvements to be constructed and
installed or may take action to cure such other default and may cause the entire cost
thereof, including all reasonable engineering, legal and administrative expenses
incurred by the City to be recovered as a special assessment under Minnesota
Statutes Chapter 429. The Developer agrees to pay the entire amount of such
assessment within thirty (30) days after its adoption. Developer further agrees that
in the event of its failure to pay in full any such special assessment within the time
prescribed herein, the City shall have a specific lien on all of the Subject Property
for any amount so unpaid, and the City shall have the right to foreclose said lien in
the manner prescribed for the foreclosure of mechanic's liens under the laws of the
State of Minnesota. In the event of an emergency, as determined by the City
Engineer, the notice requirements to the Developer prescribed by Minnesota
Statutes Chapter 429 shall be and hereby are waived in their entirety, and the
Developer shall reimburse the City for any expense incurred by the City in
remedying the conditions creating the emergency.
B. Performance Guaranty. In addition to the foregoing, the City may also institute
legal action against the Developer or utilize any cash deposit made or letter of credit
delivered hereunder, to collect, pay, or reimburse the City for:
(a) The cost of completing the construction of the Improvements.
(b) The cost of curing any other default by the Developer in the performance of
any of the covenants and agreements contained herein.
(c) The cost of reasonable engineering, legal and administrative expenses
incurred by the City in enforcing and administering this Agreement.
C. Legal Proceedings. In addition to the foregoing, the City may institute any proper
action or proceeding at law or at equity to abate violations of this Agreement, or to
prevent use or occupancy of the proposed dwellings.
34. Headings. Headings at the beginning of paragraphs hereof are for convenience of
reference, shall not be considered a part of the text of this Agreement, and shall not influence its
construction.
35. Severability. In the event any provisions of this Agreement shall be held invalid,
illegal, or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof, and the remaining provisions shall not in any
way be affected or impaired thereby.
36. Execution of Counterparts. This Agreement may be simultaneously executed in
several counterparts, each of which shall be an original, and all of which shall constitute but one
and the same instrument.
I
37. Governing Law. This Agreement shall be construed and interpreted in accordance
with the laws of the State of Minnesota.
38. Successors and Assigns. It is agreed by and between the parties hereto that the
Agreement herein contained shall be binding upon and inure to the benefit of their respective legal
representatives, successors, and assigns.
10
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed
on the day and year first above written.
MATTAMY MINNEAPOLIS LLC CITY OF SHOREWOOD
By: By:
Its: Its:
STATE OF MINNESOTA
=1
COUNTY OF HENNEPIN
Mayor
ATTEST:
By:
Its: City Administrator
On this day of , 2018, before me, a Notary Public within and for said
County, personally appeared Scott Zerby and Greg Lerud to me personally known, who, being
each by me duly sworn, did say that they are respectively the Mayor and City Administrator of the
municipal corporation named in the foregoing instrument, and that said instrument was signed and
sealed on behalf of said corporation by authority of its City Council, and said Mayor and City
Administrator acknowledged said instrument to be the free act and deed of said corporation.
STATE OF MINNESOTA
ss.
COUNTY OF HENNEPIN
Notary Public
On this day of 2018, before me, a Notary Public within and for
said County, personally appeared , the
of Mattamy Minneapolis LLC, a Delaware limited liability company, the Developer, described in
and who executed the foregoing instrument and acknowledged that it executed the same as the free
act and deed of said limited liability company.
Prepared by:
Shorewood Planning Dept.
Shorewood City Offices
5755 Country Club Road
Shorewood, MN 55331
Notary Public
11
CITY OF SHOREWOOD
RESOLUTION NO, 15 -073
A RESOLUTION APPROVING A P.U.D. CONCEPT PLAN
FOR MATTAMY (MPLS) PARTNERSHIP (M7NNETONKA COUNTRY CLUB
REDEVELOPMENT)
WHEREAS, Mattamy (Mpls) Partnership (Applicant) has an interest m" certain real
properties located in the City of Shorewood, County of Hennepin, legally described in Exhibit A,
attached' hereto and made a part hereof;.and
WHEREAS, in January of 2015 the Applicant filed a pre- application for a
Comprehensive Plan .amendment to reclassify the Minnetonka Country Club from "Semi- Public"
to "Low Density Residential (1 -2 units per acre) "; and
WHEREAS, the City, Council hired an independent planning consulting firm to conduct
a study of the golf course site.and the surrounding area, and appointed a Planning Advisory
Committee to assist the Planning Commission and City Council in determining the best use for
the property and surroundings; and
WHEREAS, after a series of meetings over several months, the Planning Advisory
Committee forwarded its findings to the Planning Commission and City Council, which findings
are on file at the Shorewood City Hall; and
WHEREAS, the Planning Commission held an open house meeting on 28 July 2015 and,
after legal notice was published in the official newspaper, the Planning Commission conducted a
public hearing on 4 August 2015, the minutes of which are on file in the Shorewood City
Offices; and
WHEREAS, the Applicant has applied to the City for approval of a Concept Plan for the
construction of a residential planned unit development known as Minnetonka Country Club
Redevelopment, containing one hundred and forty (140) single- family lots on approximately
118.64 acres of land; and
WHEREAS, the Applicant's request was reviewed by the City Planner, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 29
July 2015, which memorandum is on file at City Hall; and
WHEREAS, the Applicant's request was reviewed by the City Engineer, and his
recommendations were duly set forth in a memorandum to the Planning Commission dated 28
July 2015, which memorandum is on file at City Hall; and
Exhibit A
WHEREAS, the Park Commission, at its regular meeting of 11 August 2015
recommended that the City should require cash in lieu of land to satisfy the park dedication
requirement for the development; and
WHEREAS, die Planning Commission at its regular meeting of 18 August 2015
recommended approval of a Concept Plan for redevelopment of the Minnetonka Country Club
property, subject to conditions; and
WHEREAS, after legal notice was published in the official newspaper, the City Council
conducted a public hearing on 14 September 2015, at which time the findings of the Planning
Advisory Committee, the recommendation of the Park Commission, the recommendation of the
Planning Commission, the recommendations of staff were reviewed and public testimony was
heard, the minutes of which meeting are on file in the Shorewood City Offices; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. The Applicant's request for approval of a Concept Plan for the Minnetonka
Country Club Redevelopment P.0 �D. is subject to the following conditions of approval:
'(a) This approval allows as many as 140 single - family residential units to be
constructed on 118.64 acres *of land resulting in a density of 1.2 units per 40,000
square feet of net buildable area.
(b) The project shall include 'a mix of traditional single - family residential
homes and age - targeted single - family homes. Minimum building setbacks for the
traditional homes shall comply with those set forth in the R -1 C Zoning District of
the Shorewood Zoning Code. Minimum building setbacks for the age - targeted
homes shall be: 25 feet front; 30 feet rear; 7.5 feet side; and 25 feet side yard
abutting the street.
(c) The proposed circulation system will include a second access /entry to
Smithtown Road, creating two means of ingress and egress from Smithtown
Road.
(d) City - designated and Wetland Conservation Act wetland buffers shall be
determined at the time of Development Stage Plan approval.
(e) A 15 -foot structure setback shall be maintained from the buffer areas
referenced in (d) above.
(f) The Applicant shall dedicate wetland conservation easements over the City
designated and Wetland Conservation Act wetlands and the buffer area required in
(d) above.
-2-
r;
�I
(g) Upon completion of final grading, theApplicant shall place survey
monuments locating the wetland buffer area on each lot.
(h) Protective covenants for the P.U.D. shall clearly set forth provisions for
protecting the wetlands (i.e. no dumping of yard waste, no fencing, no site
alteration, etc.).
(i) Preserved open space and the trail system will be owned and maintained
by the City of Shorewood.
0) The development stage plans will include the dedication of additional
public right-of-way for Smithtown Road and Country Club Road, abutting the
development, bringing the total right -of -way width for both streets to 66 feet.
(m) ' The Applicant shall submit a tree inventory and reforestation plan as part
of the development stage plans.
(n) The P.U.D. shall be connected to the municipal water system and shall be
subject to the assessment and connection policies in effect at the time the final
plan is approved.
(o) The Applicant shall enter into a pre - development agreement (Exhibit B,
attached) prior to submitting an application for development stage plan approval.
(p) - The Applicant shall enter into a separate escrow agreement to ensure site
restoration measures are'in place following remediation of contaminated soils on
certain-locations within the property.
2. City Council approval of the Concept Plan is subject to all applicable standards,
regulations, and requirements of the Shorewood City Code.
3. Approval of the Concept Plan is not intended, nor does it act to grant approval of
a Development Stage Plan or Final Stage Plan which are-required pursuant to Section
1201.25 Subd. 6.(c) and (d).
-3-
CONCLUSION
1. The application of Mattamy (Mpis) Partnership for approval of the Concept Plan
for the Minnetonka Country Club Redevelopment P.U.D, as set forth above is hereby
approved.
2. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE'WOOD
this 12th day of October, 2015.
ATTEST:
v-0- P"MJL&�-' -
Jea Panchyshyn, City Clerk
-4-
Sc Zerby, 6r �4
SECTION MAP
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20� If oppilcably, lh.
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written c m nta and r omm datlona of !ha Commbalonar of Tranapartatlon and Na
r.colwd by the City or the pro B.d 30 day porbd hao olapvad wlthout receipt of ouch
Countm Highway El,11 -1 hove boon
cam onto and racomm.ndatlanv, av
City of Sharawood, Hannapin County, MN
Section 33. To..di 117, Rang,
23
MINNETONKA COUNTRY
CLUB 3RD ADDITION
1
I nviiii
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I 11V11/VIVLI gVltrl ,
�— r. nnto lrrnn,rllhy �� �:v� iv';hi ti
\�IVIII VIVLI VI 1`
2IVD nr\
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I 1 5
\ RECEIVED
DEC 15 2017
DRAINAGE AND UTTUTY
EASEMENTS ARE SHOWN THUS: CITY OF SHOREWOOD
I--la
ng 1f fay llnae unleee uNai..aehoamllw� Nled
plat a
av Na puN Nle C Ne mast T. —rY Ilne al
U.t L ` INN e[IONIU fA�l� C1MB 9N0 Ap01TON. I.
aoewne o how aYbeadn9 er south 21t95T Eael
a set atnL maMleG nIN Ilc.nw number M]01 t
IIC. Ineeenum�rllOJ— Nm�talN.wfeeeeliu•n
N
�a
(sCAIE IN T2�
KNOW ALL PERSONS BY THESE PRESENTS: That Mattemy Mlnnvapvliq LLC, a Dclawara Ilmltad liability company owner and
proprlatar of the f.11owing doxrlbad property vlt,.t.d In the County of Hennopin. State of Minnoaota, to ML•
Outlet E. MINNETONKA COUNTRY CLUB 2ND ADDITION. according to th. ru ... dod plot th.raof, Hannopin County, Minneoota
Had eauvad the same to be wrvvyad and platb,d oa MINNETONKA COUNTRY CLUB 3RD ADDITION and dove hereby dadicata to th.
public for public use the public way and the aavamantu aeatad by thi. plat for dralnvga and uVllty purpoeeo only.
In wilnavv wharaof veld Mottomy Minncapolia, -l-C, a Delaw.n limited llobllity company, ha. ccuaad th..a prd—d to by vignod by
It. Prcpar ffl— thly __ day of 20—
MATTAMY MINNEAPODS, LLC
Tracy C. mill, M.. Prvvidant
STATE OF
COUNTY OF
ThI. li,— nt wav acknawi.dgad buf— ma thb _ day of 20_ by Trace G Mllla, v-
Nut of Mattemy Minn.apolla, LLC, a But.... Ilmltad IIabllity company, an bvholf of Na rompany.
Notary Publiy
My c Idulan —b..
I Thomas R. Balluff do horaby certify that thb plat wav prepared by ma ar under my dir.cl aupervi.lon: that i m a duly Licanvad
Land Surveyor In the Slot. of Mlnnavota; Naf thb plat to a am.ct ran reaentafion of the boundary aurvvy, that all malhamaticvi
tlota and labaly arc e—..Oy dwlgnatad on thla plak that all anu a b, deplctad o ihiv plat have boon or III b. cortactly sot
within any ymr, that dl star boundadev and t lands av dclinad In Minnoaota Stabutm, Sactive 505.01, Subd. 3b of the data
of Shia c.'rZ. i.n 11. uf, w and lobded on thi. plat; and that all public wcyo era vhawn and 1,1,l,d on thi. plat
Dated NI. _ day of
Th amav R. 13a1101. Llcvnvad Land
SUrmyor Mtnn.vata U.— No. 40361
STATE OF
COUNTY OF
Thla inutrumant way acknawladgad before ma on thi. _ day of 20_ by Thomoa R. DOW.
Notary Public,
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ThIo plot of MINNETONKA COUNTRY CLUB 3RD ADDITION wav approved and accoptad by
t OIJ,JJ�Iyj1\ V
Minnoaota, at a regular meotlngnthoraof held lhl' _day of
20� If oppilcably, lh.
written c m nta and r omm datlona of !ha Commbalonar of Tranapartatlon and Na
r.colwd by the City or the pro B.d 30 day porbd hao olapvad wlthout receipt of ouch
Countm Highway El,11 -1 hove boon
cam onto and racomm.ndatlanv, av
P'.Hdad by Minn. Stalutea, Seaton 50503, Subd. 2
By. Maya' By.
perk
ova ar wet La.e o
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, L \
\\ C7 \
d—lbed on the plat doted thla d
o
—
Mark V. Chapin. County Auditor By.
Deputy
\ RECEIVED
DEC 15 2017
DRAINAGE AND UTTUTY
EASEMENTS ARE SHOWN THUS: CITY OF SHOREWOOD
I--la
ng 1f fay llnae unleee uNai..aehoamllw� Nled
plat a
av Na puN Nle C Ne mast T. —rY Ilne al
U.t L ` INN e[IONIU fA�l� C1MB 9N0 Ap01TON. I.
aoewne o how aYbeadn9 er south 21t95T Eael
a set atnL maMleG nIN Ilc.nw number M]01 t
IIC. Ineeenum�rllOJ— Nm�talN.wfeeeeliu•n
N
�a
(sCAIE IN T2�
KNOW ALL PERSONS BY THESE PRESENTS: That Mattemy Mlnnvapvliq LLC, a Dclawara Ilmltad liability company owner and
proprlatar of the f.11owing doxrlbad property vlt,.t.d In the County of Hennopin. State of Minnoaota, to ML•
Outlet E. MINNETONKA COUNTRY CLUB 2ND ADDITION. according to th. ru ... dod plot th.raof, Hannopin County, Minneoota
Had eauvad the same to be wrvvyad and platb,d oa MINNETONKA COUNTRY CLUB 3RD ADDITION and dove hereby dadicata to th.
public for public use the public way and the aavamantu aeatad by thi. plat for dralnvga and uVllty purpoeeo only.
In wilnavv wharaof veld Mottomy Minncapolia, -l-C, a Delaw.n limited llobllity company, ha. ccuaad th..a prd—d to by vignod by
It. Prcpar ffl— thly __ day of 20—
MATTAMY MINNEAPODS, LLC
Tracy C. mill, M.. Prvvidant
STATE OF
COUNTY OF
ThI. li,— nt wav acknawi.dgad buf— ma thb _ day of 20_ by Trace G Mllla, v-
Nut of Mattemy Minn.apolla, LLC, a But.... Ilmltad IIabllity company, an bvholf of Na rompany.
Notary Publiy
My c Idulan —b..
I Thomas R. Balluff do horaby certify that thb plat wav prepared by ma ar under my dir.cl aupervi.lon: that i m a duly Licanvad
Land Surveyor In the Slot. of Mlnnavota; Naf thb plat to a am.ct ran reaentafion of the boundary aurvvy, that all malhamaticvi
tlota and labaly arc e—..Oy dwlgnatad on thla plak that all anu a b, deplctad o ihiv plat have boon or III b. cortactly sot
within any ymr, that dl star boundadev and t lands av dclinad In Minnoaota Stabutm, Sactive 505.01, Subd. 3b of the data
of Shia c.'rZ. i.n 11. uf, w and lobded on thi. plat; and that all public wcyo era vhawn and 1,1,l,d on thi. plat
Dated NI. _ day of
Th amav R. 13a1101. Llcvnvad Land
SUrmyor Mtnn.vata U.— No. 40361
STATE OF
COUNTY OF
Thla inutrumant way acknawladgad before ma on thi. _ day of 20_ by Thomoa R. DOW.
Notary Public,
My cammlavlan wpira.
SHOREWOOD, MINNESOTA
ThIo plot of MINNETONKA COUNTRY CLUB 3RD ADDITION wav approved and accoptad by
the City Council of Shorewood,
Minnoaota, at a regular meotlngnthoraof held lhl' _day of
20� If oppilcably, lh.
written c m nta and r omm datlona of !ha Commbalonar of Tranapartatlon and Na
r.colwd by the City or the pro B.d 30 day porbd hao olapvad wlthout receipt of ouch
Countm Highway El,11 -1 hove boon
cam onto and racomm.ndatlanv, av
P'.Hdad by Minn. Stalutea, Seaton 50503, Subd. 2
By. Maya' By.
perk
RE9DENT AND REAL ESTATE SEFiM E . Hannapiv County, Minnoaota
I horaby certify that t.... payvbl201' 20_ and prier }oars haw bean paid far Iend
d—lbed on the plat doted thla d
o
—
Mark V. Chapin. County Auditor By.
Deputy
S ltV DIN90N. Hannapiv County, Mlnnavota
Purvuenb to Mlnneaolo Statutoa, Saetian 3B3B465 (1969), bhly plat hro been approved
fhb of
® a
20�
_day
Chria Mavly, County Surveyor By.
REgSTRAR OF TT-ES. Hannapiv County, Minnoaota
I horaby ...tlfy that th. wIthl, plat of MINNETONKA COUNTRY CLUB 3RD ADDITION way
filed In thi. office thb day of
20— at _ o'clock gym.
Martin MoCOrtnick, Regbirar of Tide- By.
Deputy
mcc
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720 XNNETONKA COUNTRY CLUB
EdI MN 55439 sh.r.-.d, MIn', SETBACK EXHIBIT
ws
701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800
February 5, 2018
Ms. Marie Darling
Director of Planning
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Minnetonka Country Club 31d Addition
Grading, Drainage, Utility, and Street Plan Review
WSB Project No. R- 011308 -000
Dear Ms. Darling:
Upon review of the utility and street construction plans and specifications for the proposed Minnetonka
Country Club 31 Addition prepared by Carlson McCain for Mattamy Homes, LLC, I offer the following
comments and recommendations from an engineering standpoint for this plan submittal:
General
Prior to the start of any construction, permits will need to be obtained, at a minimum, from the following
agencies:
a. MPCA Construction General Permit (Provide a copy of the approved permit for City records)
b. Minnehaha Creek Watershed District (Provide a copy of the approved permit for City records)
c. MDH water extension permit
d. MPCA sanitary sewer extension permit
Sanitary Sewer
The sanitary sewer design submitted shows the pipe at the minimum grade. The developer's engineer is
encouraged to revise the design to a slope in excess of the minimum requirement to allow for variation
that can arise during installation. Sanitary sewer clean -outs shall be minimum 10 feet from the back of
curb.
I recommend that the plans be approved and authorized for construction pending the items stated.
Please contact me if you have any questions or need any additional information from engineering staff.
Sincerely,
WSB & Associates, Inc.
L
Alys Fauske, PE
City Engineer
(763) 512 -5244
afauske@wsbeng.com
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
K..1011308.0001AdminV)acslR- 01130 6 000 COM LTR -m darling- 020518.dwx
#8A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Approve Memorandum of Understanding with Minnehaha Creek Watershed District
to coordinate water resources planning and capital improvement planning, City
Project 18 -02
Meeting Date: February 12, 2018
Prepared by: Alyson Fauske, PE, City Engineer
Reviewed by: Larry Brown, Director of Public Worls
Attachments: Memorandum of Understanding, Resolution
Policy Consideration: Should the City enter in to a Memorandum of Understanding with the
Minnehaha Creek Watershed District to coordinate water resource planning and capital improvement
planning for the western portion of the city?
Background: At the January 8, 2018 meeting staff reported that staff from the City and the Minnehaha
Creek Watershed District (MCWD) had discussed drainage issues within the drainage area depicted in
red (below), which was included in the April, 2017 "Freeman Park Feasibility Study'. This area was
recommended for inclusion in the MCWD coordinated effort due to the known drainage issues and the
data and preliminary analysis that has already been completed by the city.
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CFreeman Park Area Watomhed
Figure 1: Freeman Park Area subwatershed district boundaries. The arrows show where each subwatershed drains to.
At their January 25, 2018 meeting the MCWD Board of Directors approved the attached Memorandum
of Understanding (MOU), which describes the roles and expectations of the City and the MCWD.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
By entering in to the MOU, the MCWD will be involved early in the design process, the city will be better
able to demonstrate challenges associated with permitting requirements, thus streamlining efforts to
relax or vary from MCWD permit requirements. The MCWD can offer technical review, assist with
implementation, provide grant application assistance, etc.
Recommendation / Action Requested: Staff recommends acceptance of the Memorandum of
Understanding with the Minnehaha Creek Watershed District.
Next Steps and Timelines: At this point the planning process is fluid with the primary goal to establish a
5 to 10 -year "roadmap" with city and MCWD milestones identified. In the interest of providing a
guideline to the process, staff envisions the following phased approach:
Phase 1- Examine the study area on a system planning level. Discussions with MCWD on
potential variances from their rules to determine if future projects would be
"conveyance based" or "storage generation based" (i.e. move the water away from the
problem area versus acquire property rights to hold the water within the problem area,
then slowly release it downstream).
Phase 2- Meetings with city staff, city and MCWD staff, and City Council /MCWD Board to
develop 10 -year roadmap.
Phase 3- Draft City CIP for Years 1 through 5.
Phase 4- Align City CIP for Years 1 through 5 with MCWD.
Phase 5- Begin implementation of CIP for Years 1 through 5.
Phase 6- Develop City CIP for Years 6 through 10.
Phase 7- Align City CIP for Years 6 through 10.
Phase 8- Begin implementation of CIP for Years 6 through 10.
If the MOU is approved, WSB will prepare a Professional Services Agreement for Phase 1 for council
consideration at a future meeting.
CITY OF SHOREWOOD
RESOLUTION NO. 18 -
A RESOLUTION TO AUTHORIZE THE EXECUTION OF A MEMORANDUM
OF UNDERSTANDING WITH THE MINNEHAHA CREEK WATERSHED
DISTRICT TO COORDINATE WATER RESOURCE PLANNING AND
CAPITAL IMPROVEMENT PLANNING
CITY PROJECT 18 -02
WHEREAS, the City of Shorewood discussed the Freeman Park Feasibility Study
at a work session on May 22, 2017; and
WHEREAS, the City would like to address the concerns identified in the Freeman
Park Feasibility Study through a systematic approach that integrates multiple goals for
road improvements, park, trails, open space, and management of water as a community
asset; and
WHEREAS, the City and the Minnehaha Creek Watershed District wish to
formalize a mutual commitment to integrating efforts and aligning resources in order to
plan wisely, make sound public investments in infrastructure, and protect and improve
natural systems so as to foster a vibrant and healthy community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Shorewood, Minnesota authorizes the execution of a memorandum of understanding with
the Minnehaha Creek Watershed District to coordinate water resource planning and
capital improvement planning.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 12th day of February, 2018.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
#9A
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Annexation of Cathcart Park
Meeting Date: February 12, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by: Tim Keane, City Attorney
Attachments: Resolution
Policy Consideration: Should the City Council begin the process of annexing the Cathcart Park
property into the City of Shorewood city limits?
Background: During the 2017 annual tour of the park system, city council and parks commission
members expressed concern about the condition of Cathcart Park. The park property is entirely owned
by the City of Shorewood, but is in Carver County, in the city limits of Chanhassen. In 1993, Chanhassen
and Shorewood entered into an agreement that provided for sharing the responsibilities for the
maintenance and improvement of the park land for the betterment of the residents of both
communities.
Following the park tour this year, the Shorewood City Council and staff discussed assuming overall
responsibility for the park. The consensus of both council and staff was that the City of Shorewood,
because the property was owned by the city and signage indicated that it was a Shorewood Park, the
city should assume overall responsibility for the park to ensure the park is maintained to the standard of
all the city's parks. The City subsequently notified Chanhassen that it was the intent of Shorewood to
terminate the 1993 agreement. The termination of the agreement was approved by both the
Shorewood and the Chanhassen Councils on October 23, 2017.
Staff was directed to begin the process of detaching the parcel from the City of Chanhassen and
annexing it into the City of Shorewood. The attached Resolution was prepared by the City Attorney and
the staff of both cities have had an opportunity to review the attached Resolution. Staff of both cities
recommend approval. On January 26, the City of Chanhassen mailed the jointly prepared letter to
residents of both cities who reside within 500 feet of the park notifying them of the action. The letter is
attached to this memo for your information.
Financial or Budget Considerations: Because the land is publicly owned, there is no tax revenue
received from the parcel. The City of Shorewood will assume the costs of future maintenance of the
park land. According to the public works director, the city had the fund and staffing to assume that
work.
Recommendation / Action Requested: Staff recommends that the council approve the attached
Resolution. In the event the council does not approve the Resolution, provide other direction to staff.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Next Steps and Timeline: If the Resolution is approved by both cities, Shorewood staff will make the
necessary filings for submittal and approval by the Municipal Boundary Adjustment Unit of the State
Office of Administrative Hearings. Assuming approval from that authority, the annexation will be final.
Staff will then notify the Met Council of the boundary adjustment.
H_A ,
January 26, 2018
Dear Resident,
The City of Shorewood is proposing a detachment/annexation of Cathcart Park. The 4.54 acre Cathcart Park, (Lot 5 of
Schmidt's Acre Tracts) is owned by the City of Shorewood but is currently located in the City of Chanhassen. In 1993, the
cities of Shorewood and Chanhassen entered into a joint agreement under which Chanhassen provided turf and tree
maintenance and Shorewood provided for capital improvements and management of the park.
In the fall of 2017 the two cities terminated their joint maintenance and operation agreement. It is now the desire of both
cities to detach the park from Chanhassen and annex it to the City of Shorewood. The park will then become a part of
Shorewood and will be operated as a park solely by the City of Shorewood. This process involves concurrent resolutions
from both cites supporting the change.
The concurrent detachment and annexation is for the Park only and does include any of the abutting right of way and no
residential properties are affected by this proposed annexation.
Both cities have scheduled consideration on the resolution supporting detachment at their meetings on February 12, 2018.
Location Map
For questions contact:
City of Chanhassen
Todd Hoffman
Park & Recreation Director
952- 227 -1129
Paul Oehme
City Engineer & Public Works
Director
952- 227 -1169
City of Shorewood
Greg Lerud
City Administrator
952- 960 -7905
City of Chanhassen
Resolution No. 2018 -
City of Shorewood
Resolution No. 2018 -
A JOINT RESOLUTION REQUESTING CONCURRENT DETACHMENT FROM
CHANHASSEN AND ANNEXATION INTO SHOREWOOD OF CERTAIN LANDS
PURSUANT TO MINNESOTA STATUTES SECTION 414.061
WHEREAS, certain real property, approximately four and a half acres in size, legally
described in Exhibit A attached hereto and described as (the "Annexation Property ") is located in
the City of Chanhassen; and
WHEREAS, the Annexation Property is located along the northerly border of Chanhassen
that is contiguous to the City of Shorewood; and
WHEREAS, the Annexation Property was acquired in fee title in 1973 and is entirely
owned by the City of Shorewood; and
WHEREAS, the Annexation Property is commonly known as Cathcart Park and was
entirely improved and maintained by the City of Shorewood prior to 1993, and since 1993 has
shared park maintenance with the City of Chanhassen; and
WHEREAS, the City of Shorewood, the City of Chanhassen want the entire Cathcart Park
Parcel to be located in the corporate limits of the City of Shorewood; and
WHEREAS, the Cities of Chanhassen and Shorewood want to modify their mutual
municipal boundary to permit the Cathcart Park Parcel to be located entirely within Shorewood;
and
WHEREAS, to modify the boundary, the City of Chanhassen desires to detach and the
City of Shorewood desires to annex the Cathcart Park Parcel pursuant to Minnesota Statutes
section 414.061.
NOW, THEREFORE, BE IT RESOLVED:
1. The Cities of Chanhassen and Shorewood jointly request that the Minnesota Office of
Administrative Hearings — Municipal Boundary Adjustment Unit concurrently detach the
Annexation Property from the City of Chanhassen and annex the same to the City of
Shorewood at the earliest possible date.
2. The City Attorney for the City of Shorewood is authorized to submit this resolution along
with all appropriate application materials to the Minnesota Office of Administrative
Hearings — Municipal Boundary Adjustment Unit for the purposes set forth herein.
Adopted by the City Council of the City of Chanhassen on the day of , 2017.
Mayor
ATTEST:
City Clerk City Manager
Adopted by the City Council of the City of Shorewood on the day of , 2017.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk Greg Lerud, City Administrator
EXHIBIT A
Lot 5, Schmidt's Acre Tracts, according to the plat on file and of record in the office of the
Register of Deeds, said county.
#9B
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Council Room Presentation Equipment
Meeting Date: February 12, 2018
Prepared by: Greg Lerud, City Administrator
Attachments: Summary of quotes, Quotes from both companies
Policy Consideration: Should the City replace the presentation equipment in the City Council
chambers?
Background: As was discussed during the retreat, staff has been working with Jim Lundberg at LMCC to
obtain pricing to replace the current projector system in the council chambers. Staff has replaced bulbs
on the projector, but the image still is not as good as it should be for those in attendance. Staff
proposes to replace the projector with a large screen monitor on the north wall, and a second screen
behind the staff dias.
Another limitation of the present system is the image goes from digital to analog and back to digital.
This project proposes to eliminate the analog part of the system and make it entirely digital. The new
screens will also allow the council chambers to serve as a second emergency operations center should
the one at the public safety building be unavailable or unusable.
The final addition is a screen in the lobby area that will allow us to display meetings, events, area
pictures, and be a source of information for people who come to city hall. Staff will have the ability to
update that information.
A new laptop will also be added to this system, but we did not seek a bid for one from these vendors. A
new laptop will allow for better presentation options.
Financial or Budget Considerations: Both vendors were recommended by Mr. Lundberg and met
separately on site, so staff had the opportunity to meet with and discuss the project with each vendor.
They were given a range for screen size. The funds for this project will come from the City Hall
department.
Options: The council can reject the bids; can reject the bids, change specifications and rebid; or, accept
one of the proposals.
Recommendation / Action Requested: Staff recommends accepting the bid from Z- Systems. The
monitor sizes are a little smaller, but we believe the effectiveness of the size difference is negligible, but
the cost is significant. Finally, the lobby display program is significantly less expensive in the Z- Systems
proposal but still meets the city's needs.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Shorewood Bid Comparison 1/17/18
Tierney Bros.
Each
Total:
Item:
Z- Systems
Each
Total:
90" NEC LED /LCD HD TV
$ 7,267.35
$ 7,267.35
Large Monitor
85" Sony LED 4k Smart TV
$ 4,439.98
XL Fusion Tilt Wall Mount
$ 235.33
$ 235.33
Tilt Wall Mount
Sanus 37" - 90" Tilt Wall Mount
$ 219.99
65" NEC HD TV
$ 1,936.55
$ 1,936.55
Small Monitor
55" Sony LED 4k Smart TV
$ 629.96
Large Fusion Tilt Wall Mount
$ 195.34
$ 195.34
Wall Mount
Chief 37" - 63" Wall Mount
$ 252.00
43" NEC LED HD Monitor
$ 586.87
$ 586.87
Hall Monitor
48" Sony LED HD Smart TV
$ 450.01
Med. Fusion Fixed Wall Mount
$ 106.19
$ 106.19
Wall Mount
Chief 37" - 63" Wall Mount
$ 252.00
HDMI Twisted Pair Ext. Tx(3)
$ 270.25
$ 810.75
Misc. Equipment
Kramer Rack Mount Kit
$ 85.80
HDMI Twisted Pair Ext. Rx(3)
$ 270.25
$ 810.75
Kramer 1:4 HDMI Dist. Amp
$ 354.58
HAE 100 4KHDM1 Audio De- Embedder
$ 450.30
$ 450.30
Kramer Rack Mount Kit
$ 58.65
DA4 HD 4k HDMI Digital Amp
$ 564.30
$ 564.30
Brightsign LS423 1/0 Player
$ 232.70
Windows 10 Carousel Signage Server
$ 2,090.50
$ 2,090.50
Black Box 3D HDMI Extender
$ 164.00
CVT 15WB Channel Vision RF Amp(2)
$ 120.86
$ 241.72
Shipping(Non- Contract /Cable TV)
$ 15.00
Sub Total Parts
$ 15,310.95
Sub Total Parts:
$ 7,139.67
$ 1,779.10
Materials /Supplies
$ 8217
Sub Total Parts & Misc.
$ 17,090.05
Sub Total Parts & Misc.
$ 7,960.67
Design
$ 1,394.00
Installation
$ 2,606.00
Programming and Configuration
$ 358.00
Digital Signage Services
$ 2,767.40
Non -State Contract Labor(Cable TV)
$ 800.00
Includes Cable TV & Training
$ 7,925.40
Labor Total:
Includes Cable TV & Training
$ 7,352.00
Sub Total with Labor
$ 25,015.45
Sub Total with Labor
$ 15,312.67
Design and Build Discount
$ (1,750.00)
Total
$ 25,015.45
Total:
$ 13,562.67
Optional 1 Year Service
$ 810.00
Optional 1 Year Service
$ 928.57
Total w /Optional 1 Yr. Service
$ 25,825.45
Total w /Optional 1 Yr. Service
$ 14,491.24
7 -7
#TIERNEY
Thursday, January 11, 2018
City of Shorewood
Proposal for Audio - Visual Service
RE: City Council Chambers and Signage
Opportunity Number: 17076
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
612.331.5500 +800.933.7337 Fax - 612.331.3424
Scope of Integration Servi s
Summary of Work to be completed by Tierney Brothers, Inc. at 5755 Country Club Road,
Shorewood, MN 55331.
(Please initial if address is correct or provide correct address. )
Tierney Brothers Incorporated (TBI) is proposing a digital update in the council chambers and
lobby signage at the City of Shorewood. This will include:
Quote # 116150 - De- Installation
TBI will remove any equipment not needed in the new design. These products will be given
back to the client for donation or disposal.
Council chambers Digital Update
TBI will supply and install a 90" 1080P display on a tilt style wall mount above the doorway in
the Council Chambers and a 65" 1080P display on the wall opposite on a tilt style wall mount.
At the Dias an HDMI transmitter will be supplied and installed and routed back to the owner
furnished (OFE) equipment rack to an HDMI receiver. The HDMI signal will be routed to an
HDMI audio de- embedder and then to an HDMI 1:4 distribution amplifier.
The outputs will be routed to the two displays and to the OFE Panasonic AV -HS50N switch. The
audio signal will be connected to the existing Audioflex Digital Signal Processor (DSP). TBI will
extend the current cable TV feeds to the two displays. Displays control will be done using the
supplied remote control.
Digital Signage
TBI will supply and install a 43" LED display in the Lobby of the facility. A digital dgnage
server /player will be provided and placed behind the display. Tierney will provide Edge
services to include provisioning, licensing, one (1) custom branded channel and four (4) hours
of remote training.
Client Responsibilities
• Provide 1 l OV AC outlets at each display location
• Wire pathways from council chambers displays to equipment rack
• Network connection at lobby display
We appreciate the opportunity to present this proposal. If you have any questions, please do
not hesitate to contact us at your convenience at 612 -331 -5500. Our fax number is 612 -331-
3424.
Proposal Prepared By:
Sales Representative - Heidi Harvey
Systems Engineer - Tom Tautges
Please initial to acknowledge and authorize the Scope of Integration Services presented here.
#TIERNEY Quote
Serving the States of: COIILIINIIAIKYIMIIMNIMOINDINEIOH�
SD I WI
Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108 Page 1 of 3
(612) 331 -5500 1 (800) 933 -7337 1 Fax (612) 331 -3424
www.tierneybrothers.com
Bill To
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Initial if correct or revise accordingly
4/11/2018 209 Heidi Harvey MNS -CPV 21594
116150 1/11/2018
Ship To
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Initial if correct or revise accordingly
Qty
Council Chambers Uodate (SC)
1
E905 -AVT2
E905 - 90" LED LCD Public Display Monitor, 1920 x 1080 (FHD) with
7,267.35
7,267.35
ATSC Tuner (SB- 11TM), 350 cd /m2 panel, Full bidirectional
LAN /RS -232 Control, HDMI x2, DisplayPort, DVI -D, VGA, OPS
Option Slot(Tuner Occupies), Integrated 10W x 2 speakers, 3 year
standard warranty, Stand not included.
1
E656
65" LED Public Display Monitor with built -in ATSC (8 -VSB,
1,936.55
1,936.55
Clear - QAM) /NTSC tuner. 1920 x 1080 native resolution, HDMI x3,
VGA, RCA Composite /Component, ON /OFF Scheduler, USB Media
Player, Integrated 10W x 2 Speakers, Wake On HDMI Functionality,
Landscape Only, 3 Year Warranty.
1
XTM1 U
X -Large Fusion Micro - Adjustable Tilt Wall Mount
235.33
235.33
1
LTM1U
Large Fusion Micro - Adjustable Tilt Wall Mount
195.34
195.34
3
DTP HDMI 230 Tx
HDMI Twisted Pair Extender -Tx
270.25
810.75
3
DTP HDMI 230 Rx
HDMI Twisted Pair Extender - Rx
270.25
810.75
1
60- 1542 -01
HAE 100 4KHDM1 Audio De- Embedder
450.30
450.30
1
DA4 HD 4K
DA4 HD 4KFour Output HDMI DA
564.30
564.30
Lobby Digital Signage
1
E436
43" LED Public Display Monitor with built -in ATSC (8 -VSB,
586.87
586.87
Clear- QAM) /NTSC tuner. 1920 x 1080 native resolution, HDMI x3,
VGA, RCA Composite /Component, ON /OFF Scheduler, USB Media
Player, Integrated 10W x 2 Speakers, Wake On HDMI Functionality,
Landscape Only, 3 Year Warranty. Tabletop Stand not included
(ST -43E). Suggested replacement for E425
1
MSM1U
Medium Fusion Micro - Adjustable Fixed Wall Mount
106.19
106.19
1
CAR - 270- SVR -BND
Windows 10 Embedded Carousel digital signage server bundle
2,090.50
2,090.50
-SOLO
utilizing CAR -260 small form - factor chassis with Mini DisplayPort
output. Includes unlimited user accounts, unlimited channel licenses,
and 1 player license. Controls 1 player. Server license may be
expanded to control up to 14 additional players.
CAR -DSS -SOLO
CAR -270
CAR -L I C -P LAYE R
1
Edge- DigiTRSERVI
Digital Signage Services includes: provisioning of media player(s)
2,767.40
2,767.40
CES1- BUNDLE
onto customer's network, one -time set up fee for screen template
creation and customization, training, and technical support.
TIERNEY Quote
Page 2 of 3
116150 1/11/2018
Qty
Item
Description
Price
Ext. Price
1
Custom Cables,
Custom Package of Cables, Connectors and Hardware Includes:
1,779.10
1,779.10
Connectors, and
Shielded Twisted Pair Cable, Shielded Twisted RJ -45, HDMI, RJ6
Hardware
Plenum, 22 AWG Cabling, 2 way splitter, Bulk Cabling and Misc
Hardware
1
Services: Design -
Services: Design - State Contract (Non Construction) Engineering
1,394.00
1,394.00
State Contract
and Project Management Services 21.78 Hours at $64.00 /Hour
1
Services -
State Contract (Non Construction) Installation Services (Non- Union,
2,606.00
2,606.00
Integration for MN
Non Prevailing Wage; Normal Business Hours). Union and /or
State Contract
Prevailing Wage rate requirement will result in a change order to the
client. 37.23 Hours at $70.00 /Hour
1
Programming and
Programming and Configuration Completed in the Field or In House
358.00
358.00
Configuration
3.11 Hours at $115.00 /Hour
Includes 90 -day Programming Warranty; allowing for modifications to
be made to the initial functionality within this time frame at no charge.
Appointment times determined by Tierney Brothers. Changes
requested after this time will be billable at standard hourly rates.
1
EDGE- 1YRPM -Ser
Tierney Brothers, Inc. Premium Warranty Plan - Coverage for one
810.00
810.00
vice -TBI
year with preventative maintenance.
If tax has not been included on this proposal, pricing does not
include Minnesota General Sales Tax under Minnesota Statues
Chapter 297A Section 70 "Exemptions for Governments and
Nonprofit Groups" Please inform us if this project will be used for
taxable purposes.
If tax has been included on this proposal, we do not have a tax
exempt form on file for your account. Please provide a completed
Form ST3, Certificate of Exemption if applicable.
* This quotation is for product and services included on the
Minnesota State Contract only.
* Additional components not available on Contract may be needed for
the system to function as designed.
* Installation and non contract items provided on separate quotation.
The services on this page must be purchased in conjunction with the
Integration services on the Contract Release portion of this proposal.
* Cabling is a combination of pre- terminated product and bulk cable
requiring termination with a specific compression tool.
* Manufacturer's warranties only apply to product purchased on State
Contract portion of this proposal.
* Tierney Brothers, Inc. will assist in any vendor communications to
obtain replacements or return product as specified in the Contract.
TIERNEY Quote
Page 3 of 3
116150 1/11/2018
Qty Item Description Price Ext. Price
Subtotal 24, 768.73
Shipping Cost (UPS Ground) 0.00
Total $24,768.73
To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal
in full.
Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own
carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days.
Custom orders and "Consumables ", such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and
replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25 %.
The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney
Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com /SOTC
TIERNEY
Serving the States of: COIILIINIIAIKYIMIIMNIMOINDINEIOH�
SD I WI
Remit To: 1771 Energy Park Drive, Suite 100 St. Paul, MN 55108
(612) 331 -5500 1 (800) 933 -7337 1 Fax (612) 331 -3424
www.tierneybrothers.com
Bill To
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Initial if correct or revise accordingly
4/11/2018 209 Heidi Harvey Transaction Not Eligible
Quote
116212 1/11/2018
Ship To
City of Shorewood
5755 Country Club Road
Shorewood MN 55331
Initial if correct or revise accordingly
Qty
Item
Description
Price
Ext. Price
Council Chambers Uodate (NC)
Non - Contract Services - This sale is consistent with the "Contract
Release Construction Language Modification" associated with the
MN State Contract.
2
Integration Item
CVT 15WB
120.86
241.72
Channel Vision RF Amplifier
1
Services -
Non Contract Installation Services - Construction Services by a
800.00
800.00
Integration for MN
Contract Vendor (Non- Union, Non Prevailing Wage; Normal Business
State Contract
Hours). Union and /or Prevailing Wage rate requirement will result in a
change order to the client. 10 Hours at $80.00 /Hour
Subtotal 1,041.72
Shipping Cost (UPS Ground) 15.00
Total $1,056.72
To accept this quotation, complete the proposal summary page at the end of this document. Please review the terms, conditions and client responsibilities of this proposal
in full.
Please inspect product upon delivery. All claims for defective merchandise or errors in shipping must be made within five days after receipt of goods. Clients using their own
carriers will be responsible for filing their own freight claims if product is damaged in transit. Returns require an authorization number and must be made within 30 days.
Custom orders and "Consumables ", such as projector lamps, may not be returned. Returns are subject to restocking fees with the exception of out of box failures and
replacements under warranty. Restocking fees varying depending on the product line, expect a minimum charge of 25 %.
The information contained within this proposal is supplied to you on a confidential basis and is not for disclosure to any organization without written consent of Tierney
Brothers, Inc.
This document is subject to the terms and conditions found here: www.tierneybrothers.com /SOTC
Responsibilities and Conditions
Client Responsibilities
Contract a licensed electrician to provide high voltage power
connections. The system design will determine if optimum
placement of outlets is best achieved before or after the
installation of the AV equipment. The assigned Project Manager
will communicate the specific to you during the project planning.
Tierney Brothers recommends that each projector, TV, plasma,
LCD, etc. have a dedicated quad electrical outlet.
Provide Tierney Brothers with any existing system design
specifications, diagrams, room drawings or other materials that
would facilitate completion of the proposed Scope of Integration
Services.
All necessary ceiling the work involved in the installation, unless an
alternative has been indicated in the Scope of Integration Services
in this proposal.
Prepare, replace, repair or modify any structural or cosmetic
changes that Tierney Brothers has made or needs to make. This
includes, but is not limited to, ceiling grids, floor tiles, walls and pre-
existing equipment. This does not include repair for accidental
damage caused by Tierney Brothers.
Confirm area is ready for installation when scheduled. This includes
but is not limited to the room being vacated, physical conditions
confirmed and owner furnished equipment (OFE) available. If the
area is not prepared for installation when scheduled or the client
has not notified Tierney Brothers five business days in advance of
any schedule change or installation cancellation, there will be a
$350.00 charge. Rescheduling of the installation will be set for a
later date as determined by Tierney Brothers.
TBI will not be responsible for the condition and functionality of any
existing OFE during the installation process. This includes de- install
and reinstall of OFE. Should existing equipment fail or not work
properly with our system design, the customer will have the option
of sourcing a TBI approved replacement part or TBI will offer a
billable replacement alternative. If OFE malfunction causes delays
in the installation timefrome, additional billable labor charges may
apply.
Clients purchasing SMART product are responsible for loading all
SMART software on the applicable computers and connection of
these computers to the SMARTboard prior to any scheduled
training sessions.
Complete Customer Configuration Worksheets as requested by
Tierney Brothers within five business days. This information is
required to properly integrate the new equipment with your
existing IT infrastructure.
TBI requires access to customer's computer and network at the
time of installation to be able to complete installation and testing
of the designed system. Return visits to test equipment and
functionality may result in additional charges.
TBI's initial estimates assume oll work may be completed using
standard ladders. If a lift is required, additional charges will be
incurred and presented as port of a change request.
For U of M Instollotions only: University of Minnesota customers ore
responsible for contacting their Facilities Management Department
to coordinate conduit installation for all AN wire and cable
installations.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Tierney Brothers Responsibilities (Upon Authorization)
Proceed with ordering the specified equipment and preparing a
schedule for completion of the proposed services.
Conduct pre - installation site visit (if necessary) involving the main
site contact, site facilities representatives and a Tierney Brothers'
project manager or a qualified alternate.
Review scope, terms and conditions of the installation with the
client at the pre - installation site visit. This will include, but is not
limited to electrical, construction and cosmetic responsibilities.
Basic system training, separate from Professional Development, is
included in this proposal. This training will be scheduled and
completed by a Tierney Brothers' representative at the end of the
project installation.
If Professional Development is part of this proposal, sessions must
be scheduled within six months of install completion.
Clients purchasing SMARTboards: After the installation of the
SMARTboard is complete, the SMARTboard USB connection will be
tested using the Tierney Brothers installer's laptop. After system
functionality is confirmed, the USB connection will be hooked into
the client's computer if it is present in the space.
For safety reasons, Tierney Brothers will not modify /cut the trays on
existing white boards or chalk boards. A solution for mounting over
the existing board will be proposed. Any modifications to the
existing board would need to be made by the customer prior to
the arrival for Tierney Brothers' installation personnel.
Scheduling
Installations are typically scheduled six to eight weeks from receipt
of the customer's purchase order. Custom ordered product may
increase the time needed to complete the proposed services.
Standard service and support is limited to Monday through Friday,
8:00 AM to 5:00 PM central standard time, excluding national
holidays. Expanded service hours may be available for an
additional charge if determined necessary.
This schedule assumes no delays or obstacles will be encountered
in gaining access for the installation.
Site Conditions
Tierney Brothers cannot enter into work in or otherwise disturb any
areas containing asbestos.
Tierney Brothers recommends that each Projector, TV, Plasma, LCD,
etc. have a duplex receptacle fed off of a dedicated 20 amp
circuit available for use. Systems containing multiple racks of
amplifiers or other equipment may require additional circuits.
Please initial to acknowledge and authorize the Responsibilities and Conditions presented here.
Accounting Terms
For installations scheduled to take 30 days or less from the first day
on site to the last, Tierney Brothers will invoice the total project in full
upon substantial completion. Tierney Brothers reserves the right to
bill progressively for installations which are scheduled to take more
than 30 days on site. The balance is due Net 30 days from the
installation completion date, with 2% interest added to unpaid
balance.
Sales Taxes
All applicable sales tax amounts will be charged on the sale of
goods or services according to each governing law and remitted
to the proper taxing authority. If your organization is tax exempt,
please complete an exemption certificate and return to Tierney
Brothers.
Proposal Changes
If additional products or services are requested prior to receipt of
your signed purchase order or quote proposal, Tierney Brothers will
provide an updated quote proposal, including a revised scope. If
additional products or services are requested after receipt of your
signed purchase order or quote proposal, Tierney Brothers will
provide a change request quote with the requested equipment
and scope to detail the requested changes for your approval.
Upon receipt of your signed purchase order or quote proposal,
Tierney Brothers will proceed with the authorized services and
invoice in accordance with the purchase order or quote proposal.
Verbal agreements will not be processed until confirmation, in
writing, has been received.
There may be a 20% to 30% restocking fee plus freight charges for
those items ordered which have to be returned to the
manufacturer due to customer request or by change of order.
Custom order products and certain product lines not typically
carried by Tierney Brothers may not be returned.
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Other Terms
Installation Warranty
See specific warranty coverage program outlined in this proposal.
Repair or replacement service for TBI installed consumer grade
monitors /displays are subject to manufacturer warranty and
service. TBI does offer de- install /re- install assistance for vendor
warranty repair or replacement at an additional charge.
Programming Warranty
The programming warranty is 90 days, starting at the commission of
the system. Changes or fixes to the system after this time will be
billable at our standard service call rates"
Labor Classifications and Assumptions
Unless mutually agreed upon in writing prior to executing this
agreement, it is the understanding of both parties that Union and /or
Prevailing Wage regulations, specifically those contained in 40
U.S.C. 276a -5, or MN Stat § 177.41- 177.44, do not apply to the work
to be performed under this contract.
Unless travel charges are specified, this proposal assumes Tierney
Brothers, Inc. has local certified, licensed and insured technicians
available to complete the integration services. In the event, the job
site is located in a geographical area where this does not apply or
a specific installation time is requested for which this personnel is
not available, additional charges may apply.
All hours for installation are assumed to be between 8am and 5pm
(normal business hours) unless specified in this proposal. Request for
work outside of normal business hours will be subject to the
following increased hourly labor rates:
- Second Shift (3:00pm to I0:00pm) will be billed at one and a
half times our standard labor rate.
- Weekend or Holiday hours will be billed at two times our
standard labor rate.
Requests for installations outside our normal business hours are
subject to approval by the Director of Post Sales Integration.
NOTICE CONFIDENTIAL INFORMATION - The information in this proposal is proprietary and strictly confidential. It is intended solely for the use of the
named parties. If the reader of this proposal is not the intended recipient or the employee or agent responsible to deliver it to the intended
recipient, any dissemination, distribution, copying or other use of the information contained in this document is strictly prohibited. If this has been
received in error, please notify the responsible party immediately and then delete this proposal from all data storage devices and destroy all
hard copies.
Video recording of a Tierney Brothers SMART Certified Trainer or Professional Development session, and copying or distribution of any printed
material supplied by Tierney Brothers Inc., is protected content under copyright licensing and can be used only with express permission from
Tierney Brothers, Inc. Any video or digital content created during a training session can be used only within the organization paying for such
services and cannot be shared online or distributed in any manner.
This quotation is valid for a period of 90 days.
Please initial to acknowledge and authorize the Proposal Terms presented here.
1
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.ti erneybroth ers.co m
612.331.5500 ®800.933.7337 ®Fax - 612.331.3424
Tierney Brothers Premium arranty Program
Designed fore
City of Shorewood
Terms and Conditions
Tierney Brothers, Inc. warrants the installation you have purchased from Tierney Brothers, Inc. from defects in materials and workmanship,
under normal use, during the One Year Premium Warranty period. Normal use is defined as operating the system within its designed
specifications. Included in the One Year Premium Warranty the customer will receive:
• Unlimited Phone Support
On -site service
• Discounts on Lamps and Accessories
• Preventative Maintenance Check
Preventative Maintenance Check will be completed toward the end of the one year warranty period. The warranty period commences on
the date of customer signoff, at the completion of the install by Tierney Brothers, Inc.
During the warranty period, Tierney Brothers, Inc. will first work to resolve any problems by troubleshooting over the phone. If Tierney Brothers,
Inc. Support Specialists determine that the issue cannot be resolved over the phone, a Technician will be dispatched to your location (s) within
24 hours (if necessary) of the original call (Monday through Friday 8:00cm - 5:00pm, excluding national holidays). Customers outside of a 150
mile radius of Tierney Brothers, Inc. are subject to mileage and trip charges. If service is required after the One Year Premium Warranty period
has expired, the customer will be billed at Tierney Brothers, Inc. current labor rates. If the customer has purchased a Tierney Brothers, Inc.
Extended Maintenance Agreement, that will commence at the end of the One Year Premium Warranty. If you would like additional
information regarding Tierney Brothers, Inc. Extended Maintenance Agreements, please contact your Tierney Brothers, Inc. Sales
Representative at 612- 331 -5500.
Obtaining Warranty Service
To obtain warranty service, please use your custom support portal (support.tierneybrothers.com) and contact us via chat, phone, or email:
https://support.tierneybrothers.com/
Click here for a short video explaining how to log in to your support portal your first time:
http: / /conterit,iwplatform.com /players /TPGSX21 s -kaM9q 1 Ga.html
If you have any questions, please email support @tierneybrothers.com or call us at 800- 933 -7337. You can also call our advanced support line,
855- 612 -7762.
Obtaining Your Preventative Maintenance Check
Tierney Brothers, Inc. will send out an email 60 days prior to one year warranty expiration requesting the customer go to
to www.tierneybrothers.com to schedule their preventative maintenance check. Customers can also call into our
our Support Specialist at 612 -331 -5500 or by email at techservice (q?tierneybrothers.com to schedule a Preventative Maintenance Check.
Customer may call to schedule Preventative Maintenance Check prior to the 60 day period if they require it done at an earlier date.
Preventative Maintenance Checks are done Monday through Friday 8:00cm - 5:00pm. Customer is responsible for providing access for up to
2 hours per room for Preventative Maintenance Check. If Customer doesn't schedule their preventative maintenance check before one
year warranty has expired, the Preventative Maintenance Check will be void.
The following items are excluded from coverage under the warranty:
a. Equipment that has been removed or reinstalled in a different location
b. Damage or other equipment failure due to causes beyond our control including, but not limited to, operator negligence, the failure to
maintain the equipment according to the owner's manual instructions, abuse, vandalism, theft, fire, flood, wind, freezing, power failure,
inadequate power supply, acts of war or acts of God.
c. Any utilization of equipment that is inconsistent with either the design of the equipment or the way the manufacturer intended the
equipment to be used.
1
1771 Energy Park Drive, Suite 100
St. Pcul, MN 55108
www.ti erneybroth ers.co m
612.331.5500 ®800.933.7337 ®Fax - 612.331.3424
Tierney Brothers Premium arranty Program
Designed fore
City of Shorewood
d. Premium Warranty covers all hardware related failures. Network or software related failures are not covered under Tierney Brothers, Inc.
Premium Warranty.
e. Operational or mechanical failure which is not reported prior to expiration of this contract.
f. Equipment where the serial plate attached to the equipment is removed, defaced or made illegible.
g. Damage resulting from unauthorized repair, software virus, improper electrical wiring and connections.
h. Existing Owner Furnished equipment.
i. Lift and Scaffolding rental is not included.
This maintenance contract refers to:
City Council Chambers and Signage
17076
I have read, understand and agree to the above terms and conditions per the plan elected.
Authorized Signature:
Date:
City of Shorewood
City Council Chambers and Signage
17076
Proposal Summary
mitt✓ Council Cha bars and Sigrsa e
State Contract Total: $ 24,768.73
Non Contract Total: $ 1,056.72
Proposal Total: $ 25,825.45
1771 Energy Park Drive, Suite 100
St. Paul, MN 55108
www.tierneybrothers.com
Please Initial to Accept or Decline
Please Acknowledge All Proposals
Accept Decline
Custom maintenance plans available upon request.
The undersigned authorizes Tierney Brothers to proceed in accordance with the proposal including options elected and agrees as
a representative of the client to be responsible for payment.
By signing below, the client has read and understands the scope of services and agrees to the client responsibilities and conditions.
Client's Name:
Authorized Signature:
*Client's Email Address:
*Client's Email Address:
Date:
*Please note, one or more items on your quote may include software. Our vendors require two unique email addresses with different
domain names to be submitted with software orders. These email addresses will receive the electronic key codes required to download
and install your new software. Please include these two email addresses with your purchase order at the time your order is placed.
ON ,SNEAR VIDEO
O�Ph� • • ,G,'r 0
Z Systems, inc.
Ny 3724 Oregon Avenue South
Saint Louis Park, MN 55426
s
c2 SYSTEMS '� Tel. 952 - 974 -3140
.r2TFCRgTION • ,,e Fax. 952 - 974 -3141
SALES ,
www.zsyst.com
fueling creativity
SOLD TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
Purchase Agreement
DATE: 1/2/2018 QUOTE #: 30095
P.O. #: FOB: Mfr's Dock
TERMS: 50% Down, Bat Net 30
PROJECT: Presentation Upgrade (TV OPTION) Q ..
SHIP TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
OPTION A: 85" TELEVISION
(Note: Pricing for consumer TVs may reflect temporary holiday discounts! Price
subject to change. Price is not final until final purchase order is received.)
XBR85X850D Sony - 85" Class - LED - 2160p - Smart - 4K UHDTV with HDR (Price good through
1/27/17)
LT25B1 Sanus 37 - 90" Tilt Wall Mount
OPTION A: 85" TELEVISION SUBTOTAL:
OTHER TELEVISIONS Et MOUNTS
(Note: Pricing for consumer TVs may reflect temporary holiday discounts! Price
subject to change. Price is not final until final purchase order is received.)
KD55X720E Sony - 55" Class (54.6" Diag.) - LED - 2160p - Smart - 4K Ultra HD TV (Price good
through 1/13/17)
KDL48W650D Sony - 48" Class (47.6" Diag.) - LED - 1080p - Smart - HDTV.
LSM1 U Chief 37 - 63" Fixed Wall Mount
OTHER TELEVISIONS SUBTOTAL:
ADDITIONAL EQUIPMENT
RK -T2B
Kramer Rack Kit for VP -426
KR -VM -4HC
Kramer VM -4HC 1:4 HDMI Distribution Amplifier
KR -RK1
Kramer Rack Mount Kit for FC -400
LS423
Brightsign LS423 Standard 1/0 Player.
VX- HDMI- TP -3D40M
Black Box 3D HDMI Extender
ADDITIONAL EQUIPMENT SUBTOTAL:
SIGNATURE:
Page 1
1 4,439.98 4,439.98T
1 219.99 219.99T
4,659.97
1,583.97
1
0.00
0.00
1
629.96
629.96T
1
450.01
450.01T
2
252.00
504.00T
1,583.97
1
85.80
85.80T
1
354.58
354.58T
1
58.65
58.65T
1
232.70
232.70T
1
164.00
164.00T
Subtotal:
Sales Tax: ()
TOTAL:
895.73
ON ,SNEAR VIDEO
O�Ph� • • ,G,'r 0
Z Systems, inc.
Ny 3724 Oregon Avenue South
Saint Louis Park, MN 55426
s
c2 SYSTEMS '� Tel. 952 - 974 -3140
.r2TFCRgTION • ,,e Fax. 952 - 974 -3141
SALES ,
www.zsyst.com
fueling creativity
SOLD TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
Purchase Agreement
DATE: 1/2/2018
P.O. #:
QUOTE #: 30095
FOB: Mfr's Dock
TERMS: 50% Down, Bat Net 30
PROJECT: Presentation Upgrade (TV OPTION) Q ..
SHIP TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
SIGNATURE:
Page 2
Subtotal:
Sales Tax: ()
TOTAL:
SON ,SNEAR VIDEO
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VP l�
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fueling creativity
Z Systems, inc.
3724 Oregon Avenue South
Saint Louis Park, MN 55426
Tel. 952 - 974 -3140
Fax. 952 - 974 -3141
www.zsyst.com
SOLD TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
Z SYSTEMS STANDARD WARRANTY
Purchase Agreement
DATE: 1/2/2018
P.O. #:
QUOTE #: 30095
FOB: Mfr's Dock
TERMS: 50% Down, Bat Net 30
PROJECT: Presentation Upgrade (TV OPTION) Q ..
SHIP TO:
City of Shorewood
Greg Lerud
5755 Country Club Road
Shorewood, MN 55331
SC -Std Warranty This system comes with a 90 day installation warranty along with the various O.00T
manufacturer's warranties - usually 1 year parts and labor. The manufacturers'
warranties, however, are 'depot' style warranties - i.e. the equipment needs to be
uninstalled, sent in for repair, then reinstalled and tested by the customer. Z
Systems is happy to do this on your behalf at our standard rate of $125 / hr. We
also have service contract options if you are interested - please ask your account
manager for details.
OPTIONAL SERVICE CONTRACT
SC- Silver Z Systems Annual Service Contract - Silver Level. (ONE YEAR) Includes email, 0 928.57 O.00T
telephone, remote access, and on -site troubleshooting services. Does not include
the manufacturer's cost of software, software updates, installation of software
updates or hardware.
Shipping (Shipping Charges Will Be Added To The Final Invoice) 0.00 0.00T
NOTE: Sales Tax Not Included. Any Applicable Sales Taxes Will Be Added To Final
Invoice.
As an authorized representative of the organization listed above, I hereby order and agree to Subtotal: $13,562.67
purchase these products and /or services from Z Systems based on the terms and conditions set forth
in this agreement and the document 'Z SYSTEMS INC. Terms and Conditions' which can be found at
zsyst.com /terms. All pricing quoted is subject to change / management approval at time of order Sales Tax: () $0.00
entry /acceptance. Any returns, if accepted by our vendors, will be subject to a 20% restocking fee.
TOTAL: $13,562.67
SIGNATURE:
Page 3
#9C
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Southshore Center Improvements
Meeting Date: February 12, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by: Joe Pazandak, Building Official
Attachments: Spreadsheet and CIP
Policy Consideration: Should the City Council approve scope of work for part of the Southshore
Center improvement project?
Background: At the retreat, staff presented a spread sheet showing the improvement project elements.
Due to the nature of the project (the facility being open during remodeling) staff is requesting the
council give approval for the scope of work in the following areas of the attached spread sheet:
Painting, Ceiling Tile, Electrical, and Carpentry. The estimated cost of this work is approximately $70,000
and compares favorably with the estimates in the CIP. The pricing for this work is not yet final as we are
still working through some of the lighting selections, and the estimate does not include any rebates the
city will apply for. Those rebates are mainly for the lighting conversion to LED.
There will be a sample of the ceiling tile at the meeting, but that is the only finishing work that is
scheduled to be done as a part of this work. Staff will come back to the council with recommendations
on the coloring finishes, paint color, specialized lighting (chandelier), and floor finishes before
proceeding in those areas.
Financial or Budget Considerations: The estimates received by the subcontractors are reasonable and
compare favorably with the budget.
Options: Request modifications to the proposed work, reject one or more of the elements for
additional information, or accept the recommendation in its entirety.
Recommendation / Action Requested: Staff recommends approving the scope as presented in this
memo.
Next Steps and Timeline: Staff will give permission for the sub - contractors to proceed. Because the
facility being open during most of the renovations, the work will be done on intermittent basis. We will
schedule the work around reservations and other activities as best we can and keep the Southshore
Partners advised of the status of the project.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
South Shore Community Center: 5735 Country Club Road Prepared by: Joe Pazandak
Project Estimate Sheet: Remodeling Date: 12.20.2017
ELEMENT
Priority
order
Estimate
Cost
Status
NOTES
Flooring:
Library: Remove CT/Install LVT
Lobby: Remove Cl'/Install LVT
Vestibule: Remove CT/Install LVT
Coat/Office: Replace carpet
Reception: Remove CT/Install LVT
Banquet: Remove CT+LVT/install IVl'
Hallway: Remove CT/Install LVT
Total flooring, except crack repair
42,000.00
Banquet: Repair floor elevation shift
2,200.00
Cabinets:
Library: Replace cabinets, white
3,000.00
Library: New counter top/sink/faucet
2,700.00
Paint:
Library: 3 walls
250.00
Lobby: Ceiling and Banquet doors
700.001
Vestibule/Coat/Reception/Banquet/Lobby: Walls paint
3,600.00
Portico ceiling
1,500,00
CellingTile:
Library: Replace ceiling tile
Banquet: Replace ceiling the
Coat/Reception/Office: Replace ceiling tile
(Total for ceilings)
15,000.00
Electrical:
Exterior Entry: Replace fighting
Library: Replace ceiling lighting, add AV
Lobby: Add AV, remove fan & review up lighting
Lobby: Add Chandelier
Vestibule/Coat/Office: Replace lighting
Banquet: Replace ceiling lighting
Banquet: Add outlets for food warmers by kitchen
Patio: Add lighting
Exterior: Add outlet by sign
Total: Electrical contractor
Lights: Portio and entry
Total electrical
34,935.001
Patio:
Patio area: Install
8,360.00
Landscaping: Install
1,895.00
Guardrail: Install
2,000.00
A/C Condenser: Move
Carpentry:
Libraray/Office door: Remove
950.00
Library: Wood ship-lap, wall
1,950.00
Reception/Office window: Remove
800.00
Reception/counter/knee wall: Remove
450.00
Reception: Wood ship-lap, I wall
500.00----
Banquet: Repair wall crack
100.001
Banquet: Remove Kitchen service counters
2,500.00
Vestibule/Lobby door: Remove
1,200.00
Front door soffit: Repair
200.00
Lobby: Ceiling decorative detail
Display: Remodel
300.00
Contingency
1 7,000.001
Total
1 $ 134,090.00
$
Prehall Electric Inc
4818 Rustic Way
Excelsior MN 55331
Phone 612-227-3050
prehalielectric@hofmail.com
TO
Joe Pazenclak
City of Shorewood
5755 Country Club Lane
Shorewood MN 55331
Description
I ) Remove 6 can lights in car port
Install 6 Chandeliers in car port, possible ceiling repairs needed before
chandelier installation OR use of a decorative medallion to cover holes
from can light removal $7990M
Price includes allowance for six chandeliers at $1000.00 each
2) Remove 2 can lights in exterior entryway and replace with 2 new can
lights with LED trims. Soffit to be reworked to house new lights $300.00
3) Replace 4 existing lights in entryway with 4 LED 2x2 troffers $660.00
4) Remove 4 existing 2x4 lay in fixtures in front entry office and replace with
4 LED 2x2 troffers $660.00
5) Remove 4 existing 2x4 lay in fixtures in coat room and replace with 4 LED
2x2 troffers $660.00
6) Remove 2 existing 2x4 lay in fixtures in cloak room and replace with 2 LED
2x2 troffers $330.00
7) Retrofit 16 fluorescent T8 fixtures with 32 lamps in main entrance with 32
LED T8 tubes $1505
8) Remove fan in center of main entrance and install chandelier. Price
includes allowance for a $3000.00 chandelier $35507.00
9) Install power and low voltage for T.V in main entry. Price also includes
mounting/ installing the T.V
Price does NOT include the T.V $700,00
10) Remove 8 existing 2x4 lay in fixtures in meeting room A and replace with
16 LED 2x2 troffers. These lights will have dimming capability $2995.00
BID
DATE January 22, 2018
FOR Joe
P.O. # I of I
Description Arnount
11) Remove 15 existing 2x4 lay in fixtures in meeting room Band replace with
30 LED W troffers. These lights will have dimming capability $5305.00
12) Remove 21 existing W lay in fixtures for perimeter lighting from meeting
rooms A & B and replace with 21 LED W troffers $3820,00
13) Remove 8 existing 2x4 lay in fixtures in library and replace with 12 LED 2x2
troffers $1980.00
'To install dimming is ihis room add: $455.00
14) Remove 2 existing under cabinet fluorescent fixtures and replace with 2
LED fixtures $500,00
15) Install power and low voltage for T.V in library. Price also includes
mounting/ installing T.V.
Price does NOT include the T.V $700.00
16) Install 4 circuits for food warming equipment $780.00
17) Allowance for low volt lighting for future patio $2000.00
18) Permit fee & fluorescent disposal fee $500.00
19) This price DOES NOT reflect any rebate that will be available as a result of
using LED technology on this job. As of the time of this bid I am waiting for
the initial rebate number. This rebate will reduce the cost of the job and
will be paid directly to the city of Shorewood.
20)
Total
$34935.00
Make all checks payable to Prehall Electric Inc
Payment is due within 30 days,
If you have any questions concerning this invoice, contact Sam Prehall 1 612-227-3050
THANK YOU FOR YOUR BUSINESS!
Page 2 of 2
SOUTHSHORE CENTER PROPOSED CAPITAL IMPROVEMENT PLAN
Dec -17
BUILDING COMPONENT /PROJECT
Roof replacement & gutters
Siding
Exterior painting and caulking
Doors, exterior
Windows
Mechanical systems (Furnace and AC)
Electrical systems,
Plumbing systems, plumbing fixtures
Water heater
Water softener
Kitchen exhaust system
Fire Suppression attic system
Retaining walls & patio
Fence
Interior painting & trim
200 chairs for dining room
Upgrade interior lighting (incl. ceiling tile)
Reception counter replacement
Refinish Deck
Grout on restroom /kitchen floors
Library carpet replacement
Hallway carpet replacement
Correct heaving floor in dining room
Remove wallpaper & paint library
Replace carpet in office /closet
Replace counter tops and sinks in li in library,
activty room, and bathrooms
Window treatments
Replace dining room carpet
Replace commercial kitchen equipment
Cosmetic Improvements
TOTAL
2017 2018 2019 2020 2021 2022 2023 2024
44000
2000
w1ft,
2000
14500
5000 5000 5000
10,000 10000 10000 10000 10000 10000
40000
6000
-41I1ft,
7500 7500 7500 7500
23000
10000
1250
6000
27000
24000
750
1000
1000
9I1I1Ic,
1500
2000
5000
6250
1000
16000
5000 5000 5000
38000
75000 158250 28500 38750 41000 47250 17000
REVENUES
Existing fund balance & excess fund balance) 90000
403 - Capital Equipment replacement fund 43,000 41000
Tax levy 38000 32300 32300 32300 32300 32300 32250
BALANCE 58000 -21250 -17450 -23900 -32600 -47550 -32300 0
9116 11
#9D
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Appointments and Reappointments to Planning Commission and Parks Commission
Meeting Date: February 12, 2018
Prepared by: Greg Lerud
Reviewed by: Sandie Thone
Attachments: Resolutions
Policy Consideration: Appointing City residents to serve on the Planning and Parks Commissions.
Background: There is presently one commission opening on the Planning Commmission. Two
candidates are scheduled to be interviewed by the council on February 12 before the City Council
meeting.
Financial or Budget Considerations: None
Options: Depending on the appointment decision by the council, two Resolutions are attached to this
memo. Staff recommends determining the appointment to the planning commission first, and that
appointment will determine if the second Resolution is needed.
Next Steps and Timeline: Staff will notify the candidates of the Council's decision.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 18-
A RESOLUTION MAKING PLANNING COMMISSION APPOINTMENTS
WHEREAS, the City of Shorewood has received resignation from two commission
members, Robert Bean and Janet Sylvester; and,
and,
WHEREAS, the City of Shorewood appointed an individual to one of the open positions;
WHEREAS, the City Council interviewed two candidates for the remaining position;
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby makes the following appointments to the Planning Commission effective
March 1, 2017, with the term expiration as indicated:
Planning Commission:
Member Term
1.
February 29, 2021
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 121'
day of February, 2018.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
CITY OF SHOREWOOD
RESOLUTION 18-
A RESOLUTION MAKING APPOINTMENT TO THE SHOREWOOD PARKS
COMMISSION
WHEREAS, the City of Shorewood City Council has an opening on the City's Park
Commission; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of
Shorewood hereby makes the following reappointments and appointment to the Shorewood Park
Commission effective March 1, 2018, with the term expiration as indicated:
Park Commission Member Term Expiring
1. Justin Mangold February 28, 2021
2. Molly Barr February 28, 2021
Park Commission Member Term Expiring
1.
February 28, 2019
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 121'
day of February, 2018.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor