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02-26-18 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 26, 2018 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Johnson Labadie Siakel Sundberg Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of February 12, 2018 Minutes B. City Council Regular Meeting Minutes of February 12, 2018 Minutes C. Approval of the Verified Claims List Claims List D. Approval of Freeman Park Concession Agreement Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS A. Report by Commissioner Rock on 02 -13 -18 Park Commission Meeting Draft Minutes 7. PLANNING 8. ENGINEERING /PUBLIC WORKS A. Approve Memorandum of Understanding with Minnehaha Creek City Engineer Memo Watershed District to coordinate water resources planning and Resolution 18 -015 capital improvement planning, City Project 18 -02 CITY COUNCIL REGULAR MEETING AGENDA — FEBRUARY 26, 2018 Page 2 B. Update on drainage concerns: 24890 Yellowstone Trail (Mott property) 9. GENERAL /NEW BUSINESS A. Utility Rates B. New On -Sale Wine and 3.2% Beer License — Tino's Cafe Pizzeria C. Liquor Licensing Code Amendment D. Updated City Master Fee Schedule E. Southshore Center F. Website Proposals Update 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. 2. A. Mayor and City Council 11. ADJOURN City Engineer Memo City Administrator Memo Ordinance 553 City Clerk Memo Resolution 18 -020 City Clerk Memo Ordinance 554 Resolution 18 -021 City Clerk Memo Resolution 18 -022 City Administrator Memo Communications Coordinator Memo Resolution 18 -019 CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MONDAY, FEBRUARY 12, 2018 MINUTES 1. CONVENE CITY COUNCIL WORK SESSION Mayor Zerby called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Lerud; Planning Director Darling; Director Fauske Absent: Councilmember Siakel. B. Review Agenda Sundberg moved, Johnson seconded, to approve the agenda, 2. FIRE LANE BIRCH BLUFF 2a 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 6:00 P.M. and Sundberg; City Administrator Works Brown; and, City Engineer Motion passed 4/0. Director Darling stated that at the last Council meeting, a" resident had asked for the Council to consider allowing small motorized vehicles on Fire Lane 3 and noted that a property owner had put up a sign that stated no motorized traffic would be permitted to use Fire Lane 3 The City started receiving calls from residents and explained what the ordinance said and a number of residents indicated that they wanted to come and speak to the Council about this matter. These residents had planned to attend the January 22, 2018 meeting, but that meeting was cancelled due to weather. She stated that she felt there was lower resident turnout at the January 3 %, 2,018 meeting because it was a special rescheduled meeting and suspects that there may be- residents at the Regular Council meeting later today. She reviewed the current classifications of the fire lanes and when and how the current rules came into being. Cheryl Lester, 26245 Birch BlufRoad, stated that she lives directly across from this fire lane and would vote against giving trucks access through the fire lane. They wouldn't mind snowmobiles as much because it just seems to be part of the neighborhood culture, and while snowmobiles do make some noise, they are not very disruptive. Earlier in the year, there were work trucks going in and out, which she assumed were ice fishermen and that seemed much more disruptive. Greg Larson, 25535 Orchard Circle, stated that he has lived out here for 35 years and agreed that snowmobiles have used that lane without any trouble in the past. He stated that there are two other fire lanes that he feels most residents do not know about that could be utilized to help residents access the lake. He stated that these other fire lanes have been basically privatized over the years, there isn't access or signage, so there is no way for people to know that they even exist. He noted that over time, brush has grown up in some of these fire lanes, basically making them appear to be private property. He noted that there is some arborvitae that will soon be encroaching on the Birch Bluff fire lane also, which would again, basically privatize that fire lane, as well. CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES FEBRUARY 12, 2018 Page 2 of 3 Mayor Zerby asked if the fire lane would be considered a right -of -way, and plantings and rocks placed by residents would not be permitted. Director Darling confirmed that it is a right -of -way and private improvements are not permitted in the fire lane. She noted that she had spoken with the Public Works department and the arborvitae were surveyed to be on the adjacent property rather than on the fire lane. Mayor Zerby stated that currently, the City works on things in the right -of -way based on complaints, so people have to let the City know if these kinds of things are going on and encroaching on the fire lanes. He stated he has a concern about allowing parking and swimming, but would be fine with snowmobile use. Councilmember Johnson stated he thought about this issue with respect to noise pollution. He stated that according to Mr. Blomquist, there are discrepancies between Tonka Bay's laws and Shorewood's law at the Crescent Beach fire lane with regard to snowmobiles. He agrees with "Mayor Zerby and also has concerns about allowing parking and swimming at this location. Councilmember Sundberg stated that she feels restricting parking will ensure that it is neighborhood people using the fire lanes and not people from neighboring communities coming over and parking their trucks and accessing the lake. Mayor Zerby stated perhaps the Council should look at amending the zoning regulations so we don't have parking and swimming use at this fire lane. Councilmember Sundberg agreed that this needed to be clarified. She asked what the street use regulations were for snowmobiles. Lerud stated that he believed they could use the outside edge of the roads to the nearest point where they can gain access to the traitor lake. Mayor Zerby stated that there appeared to be a consensus about how to move forward in addressing the fire lane at Birch Bluff Road. Councilmember Johnson asked how the Crtu would handle the other fire lanes in this area. Mayor Zerby stated that he likes the idea of signage that specifies it is a fire lane and what the allowed usage is. Councilmember Sundberg asked if the City should be allowing the fire lanes to be taken over my brush or if it should be pxoactively cleaning it out. Director of Public Works Brown' stated that thinks there will need to be a public education component to this of notifying the adjacent homeowner, so it is not a surprise to them. If it is Council's desire, they would go in and clear those out, but some of these may involve more significant work because they have essentially been closed off for quite some time. As Mr. Larson pointed out, most of these, over the years, have been used less and less because having fire vehicles access them to gain access to water, is no longer practical from a fire department standpoint. Councilmember Johnson asked if staff could put together a quick status of what each of the ten existing fire lanes looked like for Council to consider in their discussions. Labadie arrived at 6:35. CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES FEBRUARY 12, 2018 Page 3 of 3 3. COMMISSION INTERVIEWS: 6:30 — Commission Interview: Nat Gorham 6:45 — Commission Interview: Holly Ashmore Mayor Zerby noted that these interviews have typically taken place in the conference room and suggested that Council relocate in order to conduct the interviews. 4. ADJOURN Motion by Labadie, second by Johnson to adjourn the City Council Work Session Meeting of February 12, 2018, at 7:01 P.M. Motion passed 4/0. ATTEST: Scott Zerby, Sandie Thone, City Clerk CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 12, 2018 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Lab; Administrator Lerud; Clerk Thone; Interim Fina Darling; Director of Public Works Brown; and, E Absent: Councilmember Siakel. B. Review Agenda Labadie moved, Johnson seconded, approving the agenda, as 1 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Johnson moved, Sundberg seconded, Approving the Motions Adopting the Resolutions Therein. 2B 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. and Sundberg; Attorney Keane; irector Il ,igdon; Planning Director ,r Fauske Motion passed 4/0. ined on the Consent Agenda and A. City Council Regular Meeting Minutes of January 31, 2018 B. City Council and Staff Retreat Minutes of January 31, 2018 C., Approval ofthe Verified Claims List D. Adopting RESOLUTION NO. 18-010,"A Resolution Approving Publication of Ord. 552 by Title and Summary" E. SeeClickFix Annual Renewal F. Approve Hiring LEO Position Councilmember Johnson asked for staff to quickly cover what SeeClickFix is and make note of the fact that even if the City doesn't use them for a full year, the money being spent on this will be worth it for half the time frame. Administrator Lerud stated that SeeClickFix does not allow for any contracts less than a 12 month period. He estimates that the City will transition out of it before a year is up but believes the program important and the city needs to keep it in place until the new website is rolled out. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 2 of 10 Motion passed 4/0. 3. MATTERS FROM THE FLOOR Mark Bongard, 26260 Birch Bluff Road, stated he moved into this home last summer and is here to discuss the fire lane issue. He stated that he may have been the one that started the current fire lane controversy. He wasn't aware of the work session meeting that happened earlier today, so he did not attend that meeting. He asked for an update on what was discussed and how he can get involved in future meetings. He would like a chance to defend his position on how the fire lane is utilized. Planning Director Darling stated that the direction from the Council is to took at the existing fire lanes within the City and do an inventory of their general condition and to loop at reviewing the standards and consider adding additional classifications or reclassification of the existing ones to allow for snowmobile access to the lake. Councilmember Sundberg explained that the Planning Commission will look in depth at the fire lanes and make a recommendation to the Council. Mr. Bongard will have a chance to speak and share his opinion with the Planning Commission at their meetings. Planning Director Darling stated that she expects the Planning Commission to discuss and make a recommendation over the summer, so if there are changes made, they will be in place before next winter. Bean_ 1600 completion of a trail along Mill Street. This route is and she is concerned about those who travel by foot o Excelsior and Shorewood and understands the coral work together. She has also communicated with Hei project for 2018. She stated that she thinks it is a g Part of the discussion has been around larger scale between the cities. She noted that she had posted a si 2 weeks ago and she has gotten 115 responses fron support for the,project, so far. She plans to leave th Will combile and share the data gathered. I she is here tonight to ask the Council to consider key connection between Chanhassen and Excelsior ng that mute. She has reviewed the plans from both ,xity of the project but would love to see everyone epin County as they are planning a mill and overlay id time to revisit the conversation with the County. ants that may be available if there is collaboration Bey regarding this potential trail on Next Door about )oth cities. She stated that all but one has been in survey open through the end of this week and then Councilmember Johnson stated that he had volunteered in December to be a liaison with Excelsior's Council to see if there was a way to collaborate. He recently met with a member of the Excelsior Council along with Andrea Lang, a resident. He stated that Ms. Bean had also spoken to the Excelsior Council and they had given their staff direction to look at the possibility of a feasibility study. His understanding is that the larger grants available froth Hennepin County have a deadline of March 1, however, Shorewood's feasibility study has already been completed. But, he would like to see some direction given to staff on collaborating with Excelsior. Councilmember Labadie asked whether people were asked to identify themselves in the survey Ms. Bean conducted, or if it was anonymous. Ms. Bean stated that people had the option to sign up to be on the list for information as the project progressed. She stated that of the 115, over 50 have given their contact information. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 3 of 10 Councilmember Labadie stated that even though it was an informal survey, she would be interested in viewing the results when Ms. Bean finishes gathering the data. She asked Ms. Bean to provide the results to staff and that staff distribute the results to the Council. Mayor Zerby encouraged staff to continue working with the City of Excelsior and to update the Council on those discussions. 4. PUBLIC HEARING - None 5. REPORTS AND PRESENTATIONS - None 6. PARKS - None 7. PLANNING A. Setback Variance - Applicant: Robert and J Planning Director Darling reviewed the applicant for a s January 6, 2018 Planning Commission meeting and it was Robert Wright, 6110 Club Valley submitted a new survey positioning of the rain garden. Councilmember Labadie commended Planning D Council as it really summarized the situation and s Johnson motion, Sundberg seconded, to appro, for Robert and Joan Wright, 6110 Club V resolution." Motion passed 4/0. B. Final Plat — Minnet Planning Director Darling re stated that, the development c there are net any trails in this went alony'with the 2nd additi Mayor Zerby confirmed the 6110 Club Vallev „Road This item was discussed at the the whole property and includes for the way she crafted her memo to the c,.very easv to read and understand. SOLUTION NO. 18 -013, "A Setback Variance Road, subject to conditions included in the rd Addition — Applicant: Mattamy Homes location of the 3rd addition for Minnetonka Country Club. She odes , that the trails be completed by July 1, 2018 but noted that the, development, it is just a repeat of the previous condition that date for this portion of the project was July 1, 2019. Brian Theis, Mattamy Honks, noted that Mattamy Homes has transitioned out of home building and CalAtlantic and Gonyea Homes have transitioned in and just opened up their model home. He gave a brief update on the current sales and development progress. Sundberg motion, Johnson seconded, to approve RESOLUTION NO. 18 -015, "The Final Plat — Minnetonka Country Club 3rd Addition — Mattamy Homes, as presented." Motion passed 4/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 4 of 10 8. ENGINEERING /PUBLIC WORKS A. Approve Memorandum of Understanding with Minnehaha Creek Watershed District to Coordinate Water Resources Planning and Capital Improvement Planning, City Project 18 -02 Engineer Fauske stated that staff has met with the Minnehaha Creek Watershed District about partnering with them on some projects in the City. She stated that staff has identified an area that is being called the Freeman Park drainage area as a potential project. The goal is to be able to utilize the Watershed's expertise and bring them in early in the project so it is truly a cooperative effort. She introduced Renee Clark of the Minnehaha Creek Watershed District and noted that the Memorandum of Understandina came from them and provides the framework so staff from each agency can move apologized that somehow the Memorandum of Understanding was ue meeting.. Mayor Zerby noted that he was thrilled that we would be in the early stages and looks forward to the partnership. Councilmember Johnson stated that his only concern is appro he has not seen. Engineer Fauske apologized for the oversigl stated that this item could be brought back to a future meeting document. Councilmember Johnson stated that he didn't document before approving it. Councilmember Labadie asked if there would be an meeting. Engineer Fauske stated that things if the agreement is de Renee of U There was a Consensus to Watershed District to Coo City Project 18 -024 for disc the Agreement before takii 9. through the process. She I in the packet for tonight's Minnesota Creek, Watershed District emorandum of Understanding that including it with her memo. She time for the Council to review the , but felt it was prudent to look at the not taking action on this until the next we are at such a high level of the planning stage, it will not greatly effect until'the nest meeting. " Watershed District, gave a summary of what was included in the back the Memorandum of Understanding with Minnehaha Creek rte Water Resources Planning and Capital Improvement Planning, n at a future Council meeting in order to allow the Council to review don. A. Cathcart Park Annexation Administrator Lerud explained the history of Cathcart Park and noted that in 1993 the City of Chanhassen entered into an agreement with Shorewood to jointly maintain Cathcart Park. The City of Shorewood was responsible for the larger maintenance items and the City of Chanhassen was responsible for the mowing and tree trimming. There has been much discussion and disagreements over the years about which city was to handle which items. Last summer, during the annual park tour, there was found to be some issues with the condition of the park and it was staff and Council's recommendation that Shorewood take on full CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 5 of 10 responsibility for maintaining the park. The City informed the City of Chanhassen of our intent, and in October the maintenance agreement was terminated. The item before the Council for discussion is to annex the park into the City limits because it is currently located in Carver County, within the City of Chanhassen. Mayor Zerby stated that he had an opportunity to speak with the Mayor of Chanhassen regarding this item and was informed that it is included on their consent agenda for the meeting happening tonight. He stated that he thinks this is the right thing to do and the Mayor of Chanhassen also supported it. Councilmember Johnson asked who owned West 62nd Street. Director of Public Works Brown stated that West 62nd Street is a t street is one that needs of some attention and maintenance, so he table to discuss that with the City of Chanhassen very soon. Labadie moved, Johnson seconded, to Approve RF Detachment from Chanhassen and Annexation into Minnesota Statutes Section 414.061, specifically the Ian 4/0. B. City Council Chamber Presentation Equip Administrator Lerud said one of the items discussed at the retreat chamber. The City worked with Jim Lundberg' forward a few potential vendors. The City has replacement of the equipment. He reviewed the i made, the Chamber could serve as a secondary si available. Staff is recommending acceptance of City Hall budget. L, so it is half and half. This the City will be back at the 4 NO. 18. 4116, "The Concurrent I of Certain Lands, Pursuant to as Cathcart Parr." Motion passed replacing the equipment in the council Minnetonka Cable Commission and he brought ed a quote from Tierney and Z- Systems for the 'vered within the quotes. If the improvements are i emergency if the Public Safety building was not System bid and the funds would come out of the Councilmember Johnson stated that there appear to be items included in the Tierney quote that were not included in the Z- Systems quote,, for example, HDMI carriage extensions and Windows 10 signage server. He asked whether staff was certain that Z- Systerns has included all the cables in their quote. Administrator Lerud stated that he is relying on Jim; Lundberg who has stated that Z- Systems has included what is necessary to complete the project. He noted that Jim Lundberg also recommended accepting the bid from Councilmember Labadie expressed concern about whether the difference in bids reflected technology differences and wondered whether one would age itself more quickly than the other. Administrator Lerud stated that it would not because we are really looking at hardware here which will essentially wear out at the same time. Mayor Zerby noted there were items included in the Tierney bid that would generate signage for the lobby. He questioned whether something similar was included in the Z- Systems bid. Administrator Lerud stated that it was included and was called the "Bright Sign Player ". He stated that this also meets the City's needs and was recommended by Jim Lundberg as opposed to the carousel sign server that Tierney proposed. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 6 of 10 Councilmember Johnson noted that he had taken a few minutes to dig into the bid from Z- Systems and it does state that the pricing includes all the HDMI cables, coax splitters, shop materials and unforeseen expenses. Johnson moved, Labadie seconded, Approving the Purchase Agreement from Z- Systems for the Council Chambers Presentation Equipment, as presented. Motion passed 4/0. C. Southshore Center Quotes Administrator Lerud stated last October there was a broad outline presented of capital and cosmetic improvements that could be made to attract renters at the Southshore Center. After that meeting, this was turned over to Building Official Pazandak. The spreadsheet prepared by Building Official Pazandak was presented at the retreat and staff is now requesting permission to proceed. He reviewed some of the options of work to be done for carpentry and painting. He stated that the building will remain open throughout the project. He showed an example of the proposed ceiling tiles. Councilmember Johnson stated that he likes to see mock -ups and would like to see information on the portion of the quote that lists six chandeliers at $1,000 each in the carport. Administrator Lerud stated those were removed from the quote. He said that that electric quote was included with a little trepidation because staff has already gone through it and modified it fairly extensively and were waiting for new pricing. But he thought it was important just to show the scope of the work. The chandelier will be in the lobby and they would like to see two sconces on the main pillars outside the entryway,as an alternative. Councilmember Johnson asked if the Council should really just be looking at this as a ballpark proj ection of the project and asked if the Council would eventually get dd)u n to that level of detail in choosing finishes. Lerud said that the Council will certainly be involved in the decidina the finishes. Administrator Lerud reviewed the general lighting plans and noted they will be changed LEDs. He noted that not included in the packet was information on the rebates that the City will be getting to convert the lights to LEDs. He clarified that none of the big ticket items, such as the large chandeliers, will be chosen without the Council's input. the rebranding is for Southshore Center, the finishes need to match Mayor Zerby,suggested that samples and choices for finishes be brought to a future work session so the Council can have input on those things before the project is completed. Johnson moved, Labadie seconded, authorizing staff to proceed with the presented approximate budget numbers for cabinetry, paint, ceiling tile, electrical, and carpentry work for Southshore Center. Motion passed 4/0. D. Commission Appointments Administrator Lerud stated Council had interviewed two possible candidates at this evenings work session for the opening on the Planning Commission. Councilmember Sundberg stated that the Council had interview Nat Gorham for the Planning Commission and Holly Ashmore for the Park Commission. She stated she was impressed with both candidates. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 7 of 10 Sundberg moved, Labadie seconded, to add Nathanial Gorham to the Resolution and to Approve RESOLUTION NO. 18 -017, A RESOLUTION MAKING APPOINTMENT TO THE SHOREWOOD PLANNING COMMISSION. Motion passed 4/0. Labadie moved, Johnson seconded, to add Holly Ashmore to the Resolution and to Approve RESOLUTION NO. 18 -018, A RESOLUTION MAKING APPOINTMENT TO THE SHOREWOOD PARKS COMMISSION. Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Director Brown stated he had nothing to report but noted that concerned about the water levels, or more accurately, the ice' It appears it may be ground water coming from the Shorewc more research as to whether it is a natural occurrence or drir Mayor Zerby asked if he had attended the recent Director Brown stated he did not attend this near but has ave received several calls from residents along the channel of Grant Lorenz Road. Mks area, but Public Works will be doing vater. Salt Symposium. and completed training in the past. Mayor Zerby encouraged the City to use less salt as there is more and more research being done that shows once the salt is in the lakes and rivers, it stays there. He would like to sec the City look at other options, such as a brine solution. Director Brown stated that many cities have moved to a pure chloride mix and the City has resisted that. The argument is that is dills up your ditches and creates more street sweeping. Sand particles can be retrieved much more easily than chloride, which is why they have resisted that temptation. He stated that the City has reduced salt usage by utilizing more sand, as well as mixing in some used sealcoat rock because it stays put and doesn't migrate into the receiving waters. Mayor staff to revi Engineer F'auske received road improvement grant t Country Club /Yellciwstoni Planning Director Darli City sent out 70 notices the response and has re( Society has a model for management of snow and ice and and give feedback to the Council. is morning that Shorewood was not selected as a winner for the Staff will continue to look for funding for projects within the corridor. cd the rental housing program had some recent code and fee changes and the perty owners that their licenses had expired. Staff has been very happy with applications to license 66 currently unlicensed rental dwellings. Mayor Zerby asked where the City stood with replacing the recording secretary. Clerk Thone stated that the City has contracted with TimeSaver, which has been in business about 20 years, and she has used them, in the past, at other cities. She stated that they have been great so far and just picked up and ran with it. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 8 of 10 Mayor Zerby confirmed that they were utilizing the audio tape and would not be sitting in meetings frantically writing things down. Clerk Thone confirmed that they will have access to the audio files and also the video from Laserfiche. She noted that she is currently in the process of sending resolution numbers and a few notes about who made the motions to TimeSaver, until they get used to the voices to know who is speaking. She stated that last week they had the minutes turned around in about three days. She informed the Council that the trend has moved towards not having recorders present at meetings but rather the work is done remotely. She stated that as a bonus, she believes the City may save a little money as well. Attorney Keane stated that the City has negotiated a stipulation to dismiss the City, without prejudice, in the Melody Rae matter. B. Mayor and City Council Councilmember Johnson stated his only update was the Mill Street discussions, which were covered early in Matters from the Floor. Councilmember Labadie praised the Public Works staff for keeping: our rinks in as decent condition as they can be without the City owning a Zamboni. She received many requests and comments from the hockey community asking why our ice isn't up to par with the neighboring communities. All the indoor rinks have a Zamboni and some of our neighboring cities have a Zamboni. She stated that it is important to realize that streets come first, followed by sidewalks and trails, and our ice rinks are after those things. She stated that she thinks Public Works staff is on top of this and noted that she has seen more people using the Cathcart rinks this year than she has in the past, which is fantastic to see. Mayor Zerby asked whether there was a way to disseminate information via the website or in another way to answer some of the questions that come in related to ice. Public Works Director Brown stated that he knows we have an article on the ice rinks themselves, but he will see if that can,be modified to, include some information on the condition of the ice. Councilmember Sundberg stated that she recalls something was recently sent out warning skaters that it would be a little rough because of the recent weather conditions. Public Works Director Brown stated that he received a comment about a week ago that our ice was superior to one of the neighboring rinks, so there are obviously varying opinions on this issue. He wanted to thank Councilmember Labadie for the compliments to Public Works. This last week has been tough on the rinks because one of the water, trucks was out for a major repair, so the rinks couldn't be flooded, which may have part of where the concerns came from. Councilmember Johnson asked if anyone knew the cost of a Zamboni so the City could officially cross it off the list. Public Works Director Brown stated that typically the cost for a Zamboni would be about $35,000 to $40,000. There is a tractor mounted one that runs about $15,000 but would require additional logistics in getting it back and forth to the rinks. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 9 of 10 Councilmember Sundberg stated recently, the Trails of Orono were found negligent in the death of one of their residents. She brings this up because it is the same owner as Shorewood Landing. She reviewed the details of the senior resident who fell and subsequently died. She stated that she wishes she would have known more about this provider before they were approved. The lesson for her has been that in the future Council needs to be really careful about people wanting to come into the City. She wants the City to be safe for everybody and does not want to see this kind of atrocity in our City. Mayor Zerby stated that they operate somewhere around 80 facilities, so he is unsure if the negligence is across the board. Councilmember Sundberg stated that there are many incidents in their facilities and what is deceiving is that the facilities look gorgeous. The money appears to go into the cosmetics and not the care. Mayor Zerby stated that his concern is that the State has also been, negligent'in' this matter. The funding that is being used on supervision and oversight doesn't appear to be there. There has been a push for cities to get these kinds of senior facilities in place because we have-been told the "silver tsunami" is coming and the State has not ramped up their ability to support these facilities. Councilmember Sundberg stated that this company had a paper„ -based system and would 'receive 25,000 complaints in a year and would review and investigate just 1% ofthose. There are a number of legislative changes in the works and the Governor appointed a work group, which she is a part of, to review this situation, and it has been alarming. There was a lot that the City did not know because the system was hidden when the applicant came before the City, Mayor Zerby noted that the older population is and more towards an older Donulation Councilmember Sun older and by 2040, 1 Mayor Zerby stated that not infrastructure and 'systems in Mayor Zerby stated there wa; here were six area mayors area and always nice to see that she believes t will bc 65 or older. the bell curve moving more istics are that right now, 1 in 9 people is 65 or so it is amazing to him that there is not the nen Voters Mayors Forum last week that was well attended. felt it was a good discussion about what is happening in the cities are up to. Gary Carlson, 3991 West 62" Street, stated that he lives in the Cathcart home on the original Cathcart estate. He missed tho earlier presentation and welcomed Shorewood to the area. It is a fantastic park and they have appreciated all�the'work and improvements the City has put in. However, he feels the City has benefitted from not having to handle the surface water. He is on the western border of Cartway Lane, which is basically a gravel path He noted the only reason Chanhassen agreed to do any kind of maintenance on that road is that they pump all their sewage up through there, because it is a pressure line. The problem with the water is that all the drainage out of Cathcart Park comes out of there quickly. He has already been working with City staff and they have been very helpful and they are looking at the possibilities to do something to handle the surface water. He stated that he feels something will need to be done to handle this storm water correctly. He also noted that Cartway Lane is just a gravel trail and is a 16.5 foot wide. One of his ideas is for the City to add property to the existing Cartway Lane to make a proper street on the westside of the park that could handle the storm water. He stated that he thinks that should at least be considered and discussed. He noted that people who use the park, simply drive up the gravel path and just CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 12, 2018 Page 10 of 10 park on the lawn near the tennis courts. He would like the City to give some consideration for how this will be developed in the future. Mayor Zerby thanked him for his information and encouraged him to continue to work with staff who will bring it before the Council, as necessary. Engineer Fauske stated that Mr. Carlson brought up a concern for surface water management at the park site. She noted staff from the City of Chanhassen has also reached out to our City staff with a potential plan to address the surface water concerns. There is nothing to present to the Council right now but will be brought forward at a future date. Labadie moved, Johnson seconded, Adjourning the City 2018, at 8:09 P.M. Motion passed 4/0. Sandie Thone, City Clerk of February 12, #2C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title/ Subject: Verified Claims Meeting Date: February 26, 2018 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Interim Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64301— 64329 & ACH 259.896.00 Total Claims $259,896.00 We have also included a payroll summary for the payroll period ending February 18, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 58,225.18 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,716.64 0.00 PART -TIME 101 -11- 4122 -0000 131.31 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4101 -0000 10,115.38 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 360.20 0.00 PART -TIME 101 -13- 4121 -0000 785.67 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 799.89 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,708.93 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 101.33 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 1,879.40 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 140.96 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 141.26 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 165.84 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 12.01 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,435.70 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 407.70 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 412.24 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 866.55 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 37.57 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 4,619.60 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 346.48 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 291.42 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 540.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 39.55 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 10,291.18 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 48.06 0.00 OVERTIME 101 -32- 4105 -0000 312.00 0.00 STREET PAGER PAY 101 -32- 4121 -0000 798.84 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 771.01 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 1,997.48 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 583.39 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 2,563.42 0.00 FULL -TIME REGULAR 101 -33- 4103 -0000 879.40 0.00 PART -TIME 101 -33- 4121 -0000 192.24 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (02/20/2018 - 10:45 AM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4122 -0000 221.03 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 124.92 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 4,566.67 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 342.51 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 368.83 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 1,180.24 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 278.51 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,198.59 0.00 FULL -TIME REGULAR 101 -53- 4102 -0000 78.73 0.00 OVERTIME 101 -53- 4103 -0000 102.50 0.00 PART -TIME 101 -53- 4121 -0000 89.91 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 97.52 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 22.69 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 59.88 0.00 WORKERS COMPENSATION FUND Total: 58,225.18 58,225.18 FUND 201 Southshore Center 4,315.99 CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 1,934.06 CASH AND INVESTMENTS 201 -00- 4101 -0000 869.73 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 157.45 0.00 OVERTIME 201 -00- 4103 -0000 663.83 0.00 PART -TIME 201 -00- 4121 -0000 65.20 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 114.64 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 63.21 0.00 WORKERS COMPENSATION FUND Total: 1,934.06 1,934.06 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 5,233.63 CASH AND INVESTMENTS 601 -00- 4101 -0000 3,655.73 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 260.55 0.00 OVERTIME 601 -00- 4121 -0000 293.77 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 274.67 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 131.22 0.00 WORKERS COMPENSATION FUND Total: 5,233.63 5,233.63 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 4,315.99 CASH AND INVESTMENTS 611 -00- 4101 -0000 2,847.94 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 280.80 0.00 OVERTIME 611 -00- 4121 -0000 234.63 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 223.34 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (02/20/2018 - 10:45 AM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 111.59 0.00 WORKERS COMPENSATION FUND Total: 4,315.99 4,315.99 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 658.21 CASH AND INVESTMENTS 621 -00- 4101 -0000 507.40 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 38.05 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 34.32 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.60 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.84 0.00 WORKERS COMPENSATION FUND Total: 658.21 658.21 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,462.75 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,198.63 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 89.88 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 79.35 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 50.70 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 44.19 0.00 WORKERS COMPENSATION FUND Total: 1,462.75 1,462.75 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 71,829.82 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 36,925.76 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 7,658.82 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 3,989.95 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,100.52 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 7,921.66 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 7,141.55 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,719.01 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,590.21 WORKERS COMPENSATION 700 -00- 2181 -0000 0.00 1,133.37 DISABILITY INSURANCE 700 -00- 2183 -0000 0.00 775.77 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 502.20 DENTAL DELTA 700 -00- 2185 -0000 0.00 371.00 DENTAL - UNION FUND Total: 71,829.82 71,829.82 Report Total: 143,659.64 143,659.64 PR - G/L Distribution Report (02/20/2018 - 10:45 AM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 02/22/2018- 9:11AM Batch: 00003.02.2018 - CC -02 -26 -2018 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 1 ACH Enabled: True February -2018 PR Batch 00002.02.2018 Dental - Union 371.00 02/20/2018 700 -00- 2185 -0000 PR Batch 00002.02.2018 Dental - Union Check Total: 371.00 Vendor: 109 ALPHA VIDEO AND AUDIO, INC. Check Sequence: 2 ACH Enabled: False SVCINV17500 ZZrepair 150.00 02/26/2018 101 -11- 4400 -0000 Check Total: 150.00 Vendor: 898 ARCON SOLUTIONS, INC. Check Sequence: 3 ACH Enabled: False 26837 Digitize Set up logo for Embroidery - Arctic Fev 45.00 02/26/2018 101 -53- 4441 -0000 Check Total: 45.00 Vendor: 137 CENTURY LINK Check Sequence: 4 ACH Enabled: False 612E451785 -Fe18 612 -E45- 1785 -Bldr Brdg 294.00 02/26/2018 601 -00- 4396 -0000 612E458019 -Fe18 612 -E45- 8019 -SE Areas 220.50 02/26/2018 601 -00- 4398 -0000 Check Total: 514.50 Vendor: UB *00153 Lisette Chapman Check Sequence: 5 ACH Enabled: False Refund Check 61.16 02/12/2018 611 -00- 2010 -0000 Refund Check 26.22 02/12/2018 631 -00- 2010 -0000 Refund Check 26.21 02/12/2018 621 -00- 2010 -0000 Check Total: 113.59 Vendor: 150 CLASSIC CLEANING COMPANY Check Sequence: 6 ACH Enabled: False 26243 City Hall Monthly Svc 495.00 02/26/2018 101 -19- 4400 -0000 26244 Public Works Monthly Svc 295.00 02/26/2018 101 -32- 4400 -0000 Check Total: 790.00 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 573 COMPASS MINERALS AMERICA Check Sequence: 7 ACH Enabled: False 175878 -Inv Ice & Snow 3.99 02/26/2018 101 -32- 4245 -0000 180072 -Inv Ice & Snow 12,847.00 02/26/2018 101 -32- 4245 -0000 185371 -Inv Ice & Snow 2,053.25 02/26/2018 101 -32- 4245 -0000 Check Total: 14,904.24 Vendor: 158 CUB FOODS - SHOREWOOD Check Sequence: 8 ACH Enabled: False 01312018 Foods - Retreat 26.43 02/26/2018 101 -13- 4245 -0000 Check Total: 26.43 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 9 ACH Enabled: True Feb - 2018 -COBRA Feb - COBRA -Jean Panchyshyn 44.55 02/20/2018 700 -00- 2184 -0000 PR Batch 00002.02.2018 Dental - Non Uni February -2018 PR Batch 00002.02.2018 Dental - Non Union 502.20 02/20/2018 700 -00- 2184 -0000 PR Batch 00002.02.2018 Dental - Non Uni Check Total: 546.75 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 10 ACH Enabled: True 572191 Ord. No. 550 30.84 02/26/2018 101 -13- 4351 -0000 572192 Ord. No. 551 30.84 02/26/2018 101 -13- 4351 -0000 573926 Ord. No. 550 47.00 02/26/2018 101 -13- 4351 -0000 573927 Ord. No. 551 47.00 02/26/2018 101 -13- 4351 -0000 574084 Ord. No. 552 88.67 02/26/2018 101 -13- 4351 -0000 Check Total: 244.35 Vendor: 513 ECONO SIGNS, LLC. Check Sequence: 11 ACH Enabled: False 10- 942709 Custom Sign 99.20 02/26/2018 101 -32- 4245 -0000 Check Total: 99.20 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 12 ACH Enabled: True PR -02 -20 -2018 PR Batch 00002.02.2018 Federal Income Tax 3,989.95 02/20/2018 700 -00- 2172 -0000 PR Batch 00002.02.2018 Federal Income I PR -02 -20 -2018 PR Batch 00002.02.2018 FICA Employee Portio 3,210.09 02/20/2018 700 -00- 2174 -0000 PR Batch 00002.02.2018 FICA Employee _ PR -02 -20 -2018 PR Batch 00002.02.2018 FICA Employer Portioj 3,210.09 02/20/2018 700 -00- 2174 -0000 PR Batch 00002.02.2018 FICA Employer ] PR -02 -20 -2018 PR Batch 00002.02.2018 Medicare Employee Pc 750.74 02/20/2018 700 -00- 2174 -0000 PR Batch 00002.02.2018 Medicare Emplo,. PR -02 -20 -2018 PR Batch 00002.02.2018 Medicare Employer Po 750.74 02/20/2018 700 -00- 2174 -0000 PR Batch 00002.02.2018 Medicare Emplo,. Check Total: 11,911.61 Vendor: 487 EGAN Check Sequence: 13 ACH Enabled: False JC10168765 Cathcart Park Hockey Lights 1,321.09 02/26/2018 101 -52- 4400 -0000 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Sequence: 19 ACH Enabled: False 32.00 02/26/2018 201 -00- 4400 -0000 83.15 02/26/2018 101 -19- 4400 -0000 115.15 Check Sequence: 20 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 3 Check Total: Vendor: 219 ELLY PIEPER Jan - 2018 -Svc SSC- Tablecloths 201 -00- 4400 -0000 Check Total: Vendor: 192 G & K SERVICES Jan - Feb -2018 Public Works Jan - Feb -2018 City Hall Jan - Feb -2018 Southshore Center 1,532.49 Check Total: Vendor: UB *00151 Marc & Milena Gross 144.94 Refund Check 101 -19- 4400 -0000 Refund Check 53.38 Refund Check 201 -00- 4400 -0000 Refund Check 1,730.81 Check Total: Vendor: 206 TWILA GROUT Flyers- 020818 Distributed Flyers to Various Businesses - Garde Check Sequence: 16 Check Total: Vendor: 6 HEALTH PARTNERS -GROUP Feb - 2018 - DeJong Feb - COBRA- Bruce DeJong Feb - 2018 -Jean Feb - COBRA- Jean Panchyshyn February -2018 PR Batch 00002.02.2018 Health Ins - CoPay February -2018 PR Batch 00002.02.2018 Health Insurance -HSA February -2018 PR Batch 00001.02.2018 Health Ins - CoPay February -2018 PR Batch 00001.02.2018 Health Insurance -HSA 621 -00- 2010 -0000 Check Total: Vendor: 896 HUEBSCH SERVICES 4029563 SSCC Mats 4029563 City Hall Mats Check Sequence: 17 Check Total: Vendor: UB *00150 John & Brenda Hugo Check Sequence: 19 ACH Enabled: False 32.00 02/26/2018 201 -00- 4400 -0000 83.15 02/26/2018 101 -19- 4400 -0000 115.15 Check Sequence: 20 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 3 Check Sequence: 14 ACH Enabled: False 96.00 02/26/2018 201 -00- 4400 -0000 96.00 Check Sequence: 15 ACH Enabled: False 1,532.49 02/26/2018 101 -32- 4400 -0000 144.94 02/26/2018 101 -19- 4400 -0000 53.38 02/26/2018 201 -00- 4400 -0000 1,730.81 Check Sequence: 16 ACH Enabled: False 58.26 02/12/2018 601 -00- 2010 -0000 67.97 02/12/2018 611 -00- 2010 -0000 29.13 02/12/2018 631 -00- 2010 -0000 29.13 02/12/2018 621 -00- 2010 -0000 184.49 Check Sequence: 17 ACH Enabled: True 20.52 02/26/2018 201 -00- 4331 -0000 20.52 Check Sequence: 18 ACH Enabled: False 1,744.43 02/05/2018 700 -00- 2171 -0000 PR Batch 00001.02.2018 Health Insurance 631.26 02/05/2018 700 -00- 2171 -0000 PR Batch 00001.02.2018 Health Insurance 2,393.15 02/20/2018 700 -00- 2171 -0000 PR Batch 00002.02.2018 Health Ins - COP7 5,265.67 02/20/2018 700 -00- 2171 -0000 PR Batch 00002.02.2018 Health Insurance 2,393.15 02/05/2018 700 -00- 2171 -0000 PR Batch 00001.02.2018 Health Ins - COP7 5.265.67 02/05/2018 700 -00- 2171 -0000 PR Batch 00001.02.2018 Health Insurance Check Sequence: 19 ACH Enabled: False 32.00 02/26/2018 201 -00- 4400 -0000 83.15 02/26/2018 101 -19- 4400 -0000 115.15 Check Sequence: 20 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 82.25 Refund Check 601 -00- 2010 -0000 Refund Check 02/12/2018 Refund Check 41.12 Refund Check 631 -00- 2010 -0000 Check Total: Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 PR -02 -20 -2018 PR Batch 00002.02.2018 Deferred Comp Flat Ai PR -02 -20 -2018 PR Batch 00002.02.2018 Deferred Comp Percen PR Batch 00002.02.2018 Check Total: Vendor: 686 KANSAS CITY LIFE INSURANCE COMPAN' February -2018 PR Batch 00002.02.2018 Long Term Disability February -2018 PR Batch 00002.02.2018 Short Term Disability Check Total: Vendor: 531 LEAGUE OF MINNESOTA CITIES 268661 Safety & Loss Control Workshop- Sandie Thone 525.08 Check Total: Vendor: UB *00152 Anthony Leland PR Batch 00002.02.2018 Refund Check 608.29 Refund Check 02/20/2018 Refund Check PR Batch 00002.02.2018 Refund Check 1,133.37 Check Total: Vendor: 259 CLARE T. LINK 2018 -SHWD1 Park Commission Meeting Check Total: Vendor: 279 METROPOLITAN COUNCIL (WASTEWATE_ 1078078 Monthly Waste Water Svc 20.00 Check Total: Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE PR -02 -20 -2018 PR Batch 00002.02.2018 State Income Tax 82.25 02/12/2018 601 -00- 2010 -0000 95.97 02/12/2018 611 -00- 2010 -0000 41.12 02/12/2018 631 -00- 2010 -0000 41.13 02/12/2018 621 -00- 2010 -0000 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 4 Check Sequence: 21 ACH Enabled: False 1,565.00 02/20/2018 700 -00- 2176 -0000 PR Batch 00002.02.2018 Deferred Comp 1 154.01 02/20/2018 700 -00- 2176 -0000 PR Batch 00002.02.2018 Deferred Comp I 1,719.01 Check Sequence: 22 ACH Enabled: True 525.08 02/20/2018 700 -00- 2181 -0000 PR Batch 00002.02.2018 Long Term Disat 608.29 02/20/2018 700 -00- 2181 -0000 PR Batch 00002.02.2018 Short Term Disat 1,133.37 Check Sequence: 23 ACH Enabled: False 20.00 02/26/2018 101 -13- 4331 -0000 20.00 Check Sequence: 24 ACH Enabled: False 37.97 02/12/2018 601 -00- 2010 -0000 23.41 02/12/2018 611 -00- 2010 -0000 12.47 02/12/2018 631 -00- 2010 -0000 16.13 02/12/2018 621 -00- 2010 -0000 89.98 Check Sequence: 25 ACH Enabled: True 187.00 02/26/2018 101 -53- 4400 -0000 187.00 Check Sequence: 26 ACH Enabled: True 64,243.45 02/26/2018 611 -00- 4385 -0000 64,243.45 Check Sequence: 27 ACH Enabled: True 2,100.52 02/20/2018 700 -00- 2173 -0000 PR Batch 00002.02.2018 State Income Tax AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 2,100.52 Vendor: 800 MINNESOTA DEPARTMENT OF AGRICULTi Check Sequence: 28 ACH Enabled: False 20183200 -2018 2018 Nursery Dealer Certificate Renewal 270.00 02/26/2018 101 -52- 4433 -0000 Check Total: 270.00 Vendor: 665 OPTUM BANK Check Sequence: 29 ACH Enabled: True PR -02 -20 -2018 PR Batch 00002.02.2018 HSA - OPTUM BANK 775.77 02/20/2018 700 -00- 2183 -0000 PR Batch 00002.02.2018 HSA - OPTUM B. Check Total: 775.77 Vendor: 900 PACE ANALYTICAL SERVICES, LLC Check Sequence: 30 ACH Enabled: False 17100201213 Water Testing 720.00 02/26/2018 601 -00- 4400 -0000 Check Total: 720.00 Vendor: 9 PERA Check Sequence: 31 ACH Enabled: True PR -02 -20 -2018 PR Batch 00002.02.2018 MN -PERA Deduction 3,315.71 02/20/2018 700 -00- 2175 -0000 PR Batch 00002.02.2018 MN -PERA Dedu PR -02 -20 -2018 PR Batch 00002.02.2018 MN PERA Benefit Em 3,825.84 02/20/2018 700 -00- 2175 -0000 PR Batch 00002.02.2018 MN PERA Benel Check Total: 7,141.55 Vendor: 240 KENNETH POTTS, PA Check Sequence: 32 ACH Enabled: True February -2018 Prosectution Monthly Services 2,500.00 02/26/2018 101 -16- 4304 -0000 Hauge- 2017Dodge Forfeiture - Aaron Hauge - 2017 Dodge 600.00 02/26/2018 101 -16- 4304 -0000 Check Total: 3,100.00 Vendor: 336 PURCHASE POWER Check Sequence: 33 ACH Enabled: True 35180819 - Refill Acct #8000-9000-0743-8223 1,000.00 02/26/2018 101 -13- 4208 -0000 35180819 - Refill Acct #8000-9000-0743-8223 20.99 02/26/2018 101 -13- 4208 -0000 Check Total: 1,020.99 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 34 ACH Enabled: False Jan - 2018 -HCPF Monthly -Henn Cry Process Fee 523.19 02/26/2018 101 -21- 4400 -0000 Jan - 2018 - HCPF -2 Monthly -Henn Cry Process Fee 150.00 02/26/2018 101 -21- 4400 -0000 March- 2018 -0013 Monthly- Operating Budget Exp 102,886.08 02/26/2018 101 -21- 4400 -0000 Check Total: 103, 559.27 Vendor: 702 SW NEWS MEDIA Check Sequence: 35 ACH Enabled: False 201282 Wedding Section - Ads 184.32 02/26/2018 201 -00- 4351 -0000 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 6 Check Total: 184.32 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 36 ACH Enabled: False 01/31/2018 Council Meeting 178.00 02/26/2018 101 -13- 4400 -0000 Check Total: 178.00 Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 37 ACH Enabled: False 11865 Newsletters - March 739.00 02/26/2018 101 -13- 4400 -0000 11865 Tree Sale & Order Form - Insert 150.00 02/26/2018 101 -53- 4351 -0000 11865 Spring Garden Pair -Insert 150.00 02/26/2018 201 -00- 4351 -0000 Check Total: 1,039.00 Vendor: 782 TRENCHERS PLUS, INC. Check Sequence: 38 ACH Enabled: False IT92069 Repair Hydraulic Unit 954.65 02/26/2018 101 -32- 4221 -0000 Check Total: 954.65 Vendor: 612 TWIN CITY GARAGE DOOR COMPANY Check Sequence: 39 ACH Enabled: False 500069 Repair of Garage Opener 216.00 02/26/2018 101 -32- 4223 -0000 Check Total: 216.00 Vendor: 897 ULTIMATE CONTROLS ELECTRIC, LLC Check Sequence: 40 ACH Enabled: True 02 -19 -2018 SE Area Well Repair 1,515.00 02/26/2018 601 -00- 4400 -0000 Check Total: 1,515.00 Vendor: 421 VERIZON WIRELESS Check Sequence: 41 ACH Enabled: False 98008896108 Sewer & Water - Acct842017386 48.78 02/26/2018 601 -00- 4321 -0000 Acct #842017386 -00001 98008896108 Sewer & Water - Acct842017386 48.79 02/26/2018 611 -00- 4321 -0000 Acct #842017386 -00001 98008896108 S & W Lines - Acct842017386 48.78 02/26/2018 631 -00- 4321 -0000 Acct #842017386 -00001 Check Total: 146.35 Vendor: 415 WARNER CONNECT Check Sequence: 42 ACH Enabled: True 29935661 Monthly Network Maint Services 2,701.00 02/26/2018 101 -19- 4321 -0000 29935698 Additional Services Charge 171.88 02/26/2018 101 -19- 4321 -0000 Check Total: 2,872.88 Vendor: 402 WATER CONSERVATION SERVICES, INC. Check Sequence: 43 ACH Enabled: False 8328 Watermain Svc- 5900 Covington Road 302.10 02/26/2018 601 -00- 4400 -0000 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 8366 Watermain Svc- Maple Leaf Circle Check Sequence: 44 Check Total: Vendor: 411 XCEL ENERGY, INC. 5102846200 -0218 5655 Merry Lane 5145317119 - 022018 C.H.Svcs 5145317119 - 022018 P.W. Bldg Svc 5145317119 - 022018 P.W. Street Lights Svc 5145317119 - 022018 Parks 5145317119 - 022018 Amesbury 5145317119 - 022018 Boulder Bridge 5145317119 - 022018 S.E. Area Svc 5145317119 - 022018 Street Lights 772.99 Check Total: Vendor: 899 Z SYSTEMS, INC. Quote30095 Television - 50% Down Check Total Total for Check Run: Total of Number of Checks: 296.75 02/26/2018 601 -00- 4400 -0000 259,896.00 45 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 7 Check Sequence: 44 ACH Enabled: True 23.75 02/26/2018 101 -52- 4380 -0000 5655 Merry Lane 2.43 02/26/2018 101 -19- 4380 -0000 C.H.Svcs 359.86 02/26/2018 101 -32- 4380 -0000 P.W. Bldg Svc 3,044.43 02/26/2018 101 -32- 4399 -0000 P.W. Street Lights Svc 318.65 02/26/2018 101 -52- 4380 -0000 Parks 772.99 02/26/2018 601 -00- 4394 -0000 Amesbury 1,177.86 02/26/2018 601 -00- 4396 -0000 Boulder Bridge 1,942.61 02/26/2018 601 -00- 4398 -0000 S.E. Area Svc 547.60 02/26/2018 611 -00- 4380 -0000 Street Lights 8,190.18 Check Sequence: 45 ACH Enabled: False 6.781.33 02/26/2018 403 -00- 4640 -0000 259,896.00 45 AP- Computer Check Proof List by Vendor (02/22/2018 - 9:11 AM) Page 7 #2D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: 2018 Concession Operation Agreement Meeting Date: February 26, 2018 Prepared by: Twila Grout— Park and Rec Reviewed by: Sandie Thone — City Clerk Attachments: 2018 Concession Operation Agreement Policy Consideration: Approving the concession agreement for 2018 with Russ Withum. Background / Previous Action The Park Commission at its February 13, 2018 meeting agreed to have Russ Withum provide concession services at Freeman Park, Eddy Station in 2018. Services will be provided Monday through Sunday, from 5:30 to 8:30 p.m. on or about May 1 and continue through August 1 or when the sports organizations have concluded their events. Mr. Withum has provided concession services since 2005. He has done a very good job with the concession services over the years, and has always been willing to open up for other events. Financial or Budget Considerations: The contractor has agreed to pay the city $394 for the 2018 season. Payment will be due September 30, 2018. A copy of the agreement is attached. Recommendation / Action Requested: The Park Commission recommends the City Council approve formalizing the Concession Agreement for 2018 with Russ Withum. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Independent Contractor 2018 Concession Operation Agreement By and Between City of Shorewood and Contractor THIS AGREEMENT, made this day of , by and between the City of Shorewood, Minnesota, a Minnesota municipal corporation with its offices located at 5755 Country Club Road, Shorewood, Minnesota 55331 (the "City ") and Russ Withum, 4924 Three Points Blvd., Mound, MN 55364 (the "Contractor ") RECITALS WHEREAS, the City is engaged in the business of providing municipal services including park and recreation opportunities within the corporate limits of the City. The City has constructed a concession /restroom/picnic facility in Freeman Park within the City known as Eddy Station; and WHEREAS, the City desires to provide concession services to the patrons of Freeman Park through the facility of Eddy Station; and WHEREAS, the City further desires to enter in to an agreement with the Contractor for the operation and provision of concession services. NOW, THEREFORE, the parties agree as follows: 1.) Schedule of Operation. Contractor agrees to provide concession services Monday through Sunday, from 5:30 to 8:30 p.m., commencing on or about May 1 or whenever the first organized sports events begin. Concession operations will continue through August 1, or whenever Freeman Park ceases its summer use by MGSA, Adult Softball and Tonka United Soccer. Contractor agrees to coordinate operations with the Park Scheduling Coordinator. 2.) Contractor Responsibilities. a.) Contractor agrees to be present each day for opening, training of sales volunteers, and all duties involved with closing the operation at the end of the day. Contractor agrees that if for any reason he is not able to be present for any period of time, while the concession operation is open, he will be available by pager or cell phone for immediate assistance at the site. b.) Contractor agrees to be responsible for the cleaning and maintenance of the concession area. 3.) Contractor Payment. The Contractor agrees to pay the City $394 for the year 2018. Payment due to the City by September 30, 2018. 4.) Purchasing. The Contractor agrees to purchase the necessary products and supplies associated with concession sales at Eddy Station. 5.) Equipment. The City agrees to provide the hot dog machine, popcorn machine, cash register, pop cooler, refrigerator and coffee machine. 6.) Termination. Either party may terminate this Agreement, without cause or reason, upon thirty (30) days' written notice to the other party. Either party may terminate this Agreement without notice for cause. "Cause" includes, but is not limited to, dishonesty, failure to meet deadlines, criminal conduct, or breach of this Agreement. 7.) Status of Contractor. As intended by both parties, this Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. a.) The manner and means of performance of Contractor shall be entirely at Contractor's discretion. Contractor is free to employ personnel to assist Contractor in providing services to the City, but such employees shall be Contractor's responsibility and not that of the City. The City shall not provide Contractor or Contractor's employees or agents with any benefits from the City such as workers compensation insurance, unemployment insurance, health insurance, income tax withholding, or social security contributions. The City does not control the performance of Contractor and Contractor accepts all risk of profit and loss flowing from the services provided under this Agreement. All expenses must be borne by Contractor and shall not be reimbursed by the City. Those expenses include furnishing Contractor's place of work, payroll expenses, taxes, and insurance. b.) Contractor shall conspicuously identify himself to all persons and organizations as an independent contractor and shall not represent or imply that this Agreement authorizes Contractor to act as an agent for, or on behalf of, the City. Neither the City nor Contractor shall be responsible for any agreement, representation, or warranty made by the other, nor shall the City be obligated for damages to any person or organization for personal injuries or property damage arising directly or indirectly out of the conduct of Contractor's business or caused by Contractor's actions, failure to act, conduct or negligence. 8.) Indemnification. Contractor agrees to indemnify and hold the City harmless from and against any and all claims by or on behalf of any person arising from Contractor's actions, failure to act, conduct, or negligence while performing services pursuant to this Agreement unless such damage or liability arises from or in connection with faulty or defective materials or facilities provided by the City. Contractor agrees to carry Commercial liability insurance in the amount of $1,000,000. 9.) Entire Agreement. This Agreement contains the entire agreement between the parties and no amendment hereto shall be valid unless made in writing and signed by the parties. There is merged herewith all prior and collateral representations, promises, and conditions concerning Contractor and the City. This Agreement supersedes and nullifies any preexisting agreements between the parties relating to the subject matter of this Agreement. All agreements as to payments to be made to Contractor for particular projects must be in writing. 10.) Severable. In the event any portion of this Agreement shall be held to be invalid the remainder of the Agreement shall continue in full force and effect. 11.) Notices. Any notice required or permitted to be given under this Agreement shall be sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or to the principal office of the City, which ever shall be applicable. 12.) Governing Law. This Agreement shall be construed and enforced in accordance with the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above written. CITY OF SHOREWOOD CONTRACTOR in Its: Its: �a CITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, FEBRUARY 13, 2018 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. A. Roll Call Present: Chair Mangold, Commissioners Liaison Siakel; and City Planner Absent: Vassar B. Review Agenda Gorham moved to approve the agenda as written. Barr second 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of Deceml Rock moved to approve the minutes of the December 12, 2017 r the motion. Motion carried 4 -0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Badp-er Park Plaviy-round Alternatives 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. and Gorham; City Council on. Motion carried 4 -0. 7 written. Mangold seconded Darling reviewed two alternatives for playground equipment in Badger Park. Barr asked if we have the option to have community members install the equipment. Darling stated although it is an option, it is very challenging to get it scheduled. Darling also stated they will apply for two grants for the funding. Darling noted she is still working on getting a landscape architect on board. Commissioners discusscd,the playground alternatives and equipment available with each quote. Barr asked if the material's are the same for both. Darling noted the second alternative is constructed of recycled plastic. A member of the audience asked if there is warranty on wear and tear. Darling stated there is a limited warranty. Mangold asked about the timeline for the playground and building construction. Rock stated he would like to see a concept plan showing where everything is going. Darling discussed the deadline for grant submission. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 2 of 4 Gorham stated he supports the Minnesota - Wisconsin quote. Mangold suggested the concept plan be reviewed at the March meeting. Commissioners discussed the swing set design. B. Concession Agreement for 2018 Commissioners discussed the concession agreement for Freeman Park. Mangold stated there aren't changes in the agreement from 2017. Staff was directed to ask for healthy snack choices. Mangold moved to approve the 2018 Concession carried 4 -0. Discuss 2018 Work Program Sc Mangold stated the Commission annually reviews the work replacement. He stated he would like to see the maintenanc brought to a meeting before the Park Tours in the spring /suw Barr suggested there be a follow -up to schedule park tour items be reviewed. Darling noted it is Mangold also believed Siakel discussed there before dark in order to Gorham to 2020 , for the D Darling stated provided at the Darling asked the February 26 - Rock March 26 - Mangold April 23 - Rock May 21 - Barr June 25 - Ashmore July 23 - Ashmore August 27 - Vassar ion. Motion Jule for park maintenance and all parks be completed and it be Mangold suggested the at the May meeting. houses. It would have to be scheduled )uthshore Park. Darling stated it has been pushed out the Commission needs to discuss a long -term goal the Comprehensive Plan survey relating to park facilities will be Council Meetings to review meeting dates and let her know if there are conflicts. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 3 of 4 5. OLD BUSINESS A. Freeman Park Ice Rink Vassar provided written comments relating to the ice rink at Freeman Park. The rubber mats from the warming house to the ice need to be upgraded/maintained. The schedule for when the warming house is open is unclear. There isn't a window to see what is going on outside. Mangold suggested a camera. There have been real issues with the locks on the doors. Heat in the rest rooms is also an issue. Mangold asked if there were any comments on maintaining the rink. Siakel stated there have been complaints about the ice at Cathcart. Brown had noted the pumper truck ' W ' as broken for a while, and the weather has been an issue. The grading and slant of the rink was not discused at the City Council meeting. She suggested Brown be copied on any e -mails relating to ice conditions. Darling stated anything noticed in the parks that needs to be addressed should be addressed to City Hall. B. Review Items from Previous Park To Freeman Park Darling noted the memorial bench for the community park has Mangold stated we should take time to go deeper into the woods volunteers could be utilized to pull weeds. Darling stated she will be meeting with sports 1 Commissioners discussed drainage issues in Manor Park Darling stated sheould work inside the warmina houses. in ark. tours. Darling stated to discuss schedules. on ways to see what is going on outside when Commissioners discussed neighborhood opposition to tree removal. Darling stated it has a limited amount of life, and the Commission should discuss what could go there in its place once removed. He suggested the arborist look at it. Silverwood Park Commissioners discussed sign replacement. Mangold suggested there be dates on the work plan to know how long we've waited.,.. Mangold stated there is a need for a curb stop to keep the satellite from being moved. Mangold stated there needs to be a discussion about which fund the money should come from for retaining wall construction. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 4 of 4 Southshore Park More trees need to be planted and signage was discussed. Commissioners discussed tearing out the asphalt area. Cathcart Park The signage needs maintenance. Siakel stated Cathcart Park has been completely annexed into Shorewood. It is now completely landlocked by the city of Chanhassen. A resident raised concerns about drainage from the park, and staff will continue to work with the resident. Darling noted a ditch infiltration area needs to be added on the west side of the tennis court area. 6. STAFF AND LIAISON REPORTS /UPDATES A. City Council Siakel reported on the annual retreat with the City Co Center. There were resident concerns about the high reported Nathaniel Gorham has been appointed to the appointed to the Park Commission. B. Staff 7. ADJOURN Rock moved, Barr seconded, to adjourn the 8:22 p.m. Motion carried 4 -0., RESPECTFULLY ncil and staff. Repairs will be done on the Southshore ,ntal fees for graduation and birthday parties. Darling 'fanning Commission, and Holly Ashmore has been Commission Meeting of February 13, 2018 at #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approve Memorandum of Understanding with Minnehaha Creek Watershed District to coordinate water resources planning and capital improvement planning, City Project 18 -02 Meeting Date: February 26, 2018 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Attachments: Memorandum of Understanding, Resolution Policy Consideration: Should the City enter into a Memorandum of Understanding with the Minnehaha Creek Watershed District to coordinate water resource planning and capital improvement planning for the western portion of the city? Background: At the January 8, 2018 meeting staff reported that staff from the City and the Minnehaha Creek Watershed District (MCWD) had discussed drainage issues within the drainage area depicted in red (below), which was included in the April, 2017 "Freeman Park Feasibility Study'. This area was recommended for inclusion in the MCWD coordinated effort due to the known drainage issues and the data and preliminary analysis that has already been completed by the city. Figure 1: Freeman Park Area subwatershed district boundaries. The arrows show where each subwatershed drains to. At their January 25, 2018 meeting the MCWD Board of Directors approved the attached Memorandum of Understanding (MOU), which describes the roles and expectations of the City and the MCWD. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 � � P n qe wee nose ie�e � Fg w � f 0°Gp e a H sewnyro��H . ` v= � i� ppyygg rvepiw zm�eneom0°`t 9n o� �� i5 v.° oae a� am�YWery mn smesae«we:e �`s.p ngn...y� Freeman Peek Arne Wete'shed WAB nrm A, xe Figure 1: Freeman Park Area subwatershed district boundaries. The arrows show where each subwatershed drains to. At their January 25, 2018 meeting the MCWD Board of Directors approved the attached Memorandum of Understanding (MOU), which describes the roles and expectations of the City and the MCWD. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 By entering in to the MOU, the MCWD will be involved early in the design process, the city will be better able to demonstrate challenges associated with permitting requirements, thus streamlining efforts to relax or vary from MCWD permit requirements. The MCWD can offer technical review, assist with implementation, provide grant application assistance, etc. Recommendation / Action Requested: Staff recommends acceptance of the Memorandum of Understanding with the Minnehaha Creek Watershed District. Next Steps and Timelines: At this point the planning process is fluid with the primary goal to establish a 5 to 10 -year "roadmap" with city and MCWD milestones identified. In the interest of providing a guideline to the process, staff envisions the following phased approach: Phase 1- Examine the study area on a system planning level. Discussions with MCWD on potential variances from their rules to determine if future projects would be "conveyance based" or "storage generation based" (i.e. move the water away from the problem area versus acquire property rights to hold the water within the problem area, then slowly release it downstream). Phase 2- Meetings with city staff, city and MCWD staff, and City Council /MCWD Board to develop 10 -year roadmap. Phase 3- Draft City CIP for Years 1 through 5. Phase 4- Align City CIP for Years 1 through 5 with MCWD. Phase 5- Begin implementation of CIP for Years 1 through 5. Phase 6- Develop City CIP for Years 6 through 10. Phase 7- Align City CIP for Years 6 through 10. Phase 8- Begin implementation of CIP for Years 6 through 10. If the MOU is approved, WSB will prepare a Professional Services Agreement for Phase 1 for council consideration at a future meeting. CITY OF SHOREWOOD RESOLUTION NO. 18 -015 A RESOLUTION TO AUTHORIZE THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING WITH THE MINNEHAHA CREEK WATERSHED DISTRICT TO COORDINATE WATER RESOURCE PLANNING AND CAPITAL IMPROVEMENT PLANNING CITY PROJECT 18 -02 WHEREAS, the City of Shorewood discussed the Freeman Park Feasibility Study at a work session on May 22, 2017; and WHEREAS, the City would like to address the concerns identified in the Freeman Park Feasibility Study through a systematic approach that integrates multiple goals for road improvements, park, trails, open space, and management of water as a community asset; and WHEREAS, the City and the Minnehaha Creek Watershed District wish to formalize a mutual commitment to integrating efforts and aligning resources in order to plan wisely, make sound public investments in infrastructure, and protect and improve natural systems so as to foster a vibrant and healthy community. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood, Minnesota authorizes the execution of a memorandum of understanding with the Minnehaha Creek Watershed District to coordinate water resource planning and capital improvement planning. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of February, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor MEMORANDUM of UNDERSTANDING This Memorandum of Understanding (MOU) is made between the City of Shorewood, a Minnesota municipal corporation ( "City'), and the Minnehaha Creek Watershed District ( "District "), a watershed district and political subdivision with powers at Minnesota Statutes Chapters 103B and 103D. Recitals and Statement of Purpose WHEREAS the City has identified drainage, groundwater and flooding concerns within certain defined catchments identified as: • Shorewood Oaks Development • Strawberry Lane • Grant Lorenz Channel • Alexander Lane Pond • Church Road Ponding and evaluated solutions to those concerns at a conceptual level as summarized in the "Freeman Park Feasibility Study' (April 5, 2017) ( "Study'); WHEREAS the City would like to address these concerns through a systematic approach that integrates multiple goals for road improvements; parks, trails and open space; and management of water as a community asset; WHEREAS in its Watershed Management Plan (2018), the District outlines its commitment to serving as a resource to its communities through early coordination and planning of land use and water resource matters, including technical assistance, regulatory process facilitation and shared efforts to secure funding; WHEREAS in addition to addressing drainage, groundwater and flooding concerns, collaboration between the City and District may create the opportunity for water quality, habitat and other water resource benefits; WHEREAS the City and District wish to formalize a mutual commitment to integrating efforts and aligning resources in order to plan wisely, make sound public investments in infrastructure, and protect and improve natural systems so as to foster a vibrant and healthy community; THEREFORE this MOU establishes a cooperative framework to examine and pursue work within the area defined by the Study that integrates and cost - effectively achieves the above City and District goals. Terms of Understanding 1. The City will lead further development of the engineering basis for a plan to address the identified areas of drainage, groundwater and flooding concern, including the evaluation of alternatives and costs. 2. The District, through its staff and engineer, will provide independent technical evaluation of the concerns; proposed solutions; and opportunities to integrate elements for water quality, habitat or other water resource benefits. 3. To facilitate technical review and collaboration, the City and District each will make relevant data available to each other on request. City data including but are not limited to technical data supporting the Study; City stormwater conveyance maps and system component specifications; City capital improvement programs for roads, trails and parks; and information on City land interests including ownership and rights under easements and covenants. District data include, but are not limited to, District hydraulic & hydrologic models and data sets and other District water quality and water resource data for relevant surface waters. Data sharing is subject to the ordinary licensing protocols of each party. 4. After initial mutual review of relevant data, the City and District will identify data gaps. The City will address gaps related to drainage, groundwater and related water quantity matters, as well as those related to City road, trails and parks improvements. The District will address gaps related to water quality and water resource matters other than quantity. 5. The City and District, through the working group formed under paragraph 8 below, will collaborate to identify and prioritize potential strategies and projects to address identified drainage, groundwater and flooding concerns while also advancing public natural resource, water quality, parks and trails, and infrastructure goals. 6. The strategies identified in paragraph 5 will be incorporated into an Area Plan developed by the City for the study area identified in Exhibit A. Through the collaborative analysis, the Plan will include a prioritized, phased City investment strategy that integrates City infrastructure priorities for road improvements, trails, park improvements and water resource improvements for volume, rate, and load reduction and ecological enhancements. 7. The Area Plan developed by the City will include a funding plan for the City investments identified. There are no funding commitments by MCWD at this time beyond the technical services provided herein. MCWD funding may be available for strategies with a water resources or ecological benefit through a MCWD grant program to be developed in 2018 or considered by the Board of Managers as part of its annual Capital Improvement Program. Formal request for funding are prioritized annually. MCWD will identify applicable outside funding opportunities as they relate to the integration of water resource improvement strategies and assist the City in seeking those funds. 8. As each potential project or other capital work is developed, the City and District will: a. Facilitate conceptual review by their respective regulatory staff to provide for early identification of potential regulatory criteria or obstacles. The District also will assist the City in understanding the potential regulatory requirements of other water resource agencies. Notwithstanding the foregoing, any project that is pursued as a result of coordination under this MOU will remain subject to the ordinary permit requirements and procedures of each party, as applicable. b. Explore internal and external sources of funding for such work. 9. With the District's assistance, the City will coordinate outreach and engagement of the neighborhood and the broader interested public with respect to the work under this MOU, and will be responsible for process facilitation including public notice, meeting space and similar administrative matters. The parties will co -lead public sessions. 10. The City and District each will designate a staff member and an engineering representative to serve as working group members to advance this MOU. These representatives will maintain contact and coordination in order to achieve progress under this MOU. Each staff member will draw on others within his or her organization as is appropriate to contribute to progress, and will coordinate briefing and action by his or her decision making body when appropriate. 11. This MOU is a statement of mutual interest and cooperation. Nothing herein is legally binding. At such time as the District and City proceed to implement a specific capital project or program, or to formalize other coordination in a binding manner, they will enter into a written agreement that establishes legally binding roles, responsibilities and financial obligations. 12. Each party will bear the costs of its participation in the activities described herein. 13. This MOU is effective when fully executed by the parties and expires two years thereafter. Either party may terminate this MOU on 30 days' advance written notice to the other party. CITY of SHOREWOOD By: MINNHAHA CREEK WATERSHED DISTRICT Date: By: Date: #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Mott Property Drainage Concern- 24890 Yellowstone Trail Meeting Date: February 26, 2018 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Attachments: Memorandum Policy Consideration: Should the City pursue investigation into the drainage issues at 24890 Yellowstone Trail? Background: At the December 11, 2017 city council meeting Mr. Mott presented his concerns regarding drainage impacts to his property. Council directed staff to investigate the issues and report back to the council. The attached memo includes an analysis of the issues presented, provides an engineering recommendation, and lists additional information and alternatives that could be explored. Recommendation / Action Requested: Staff requests that council provide direction on the next steps to take regarding Mr. Mott's concerns. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ■ WSB SB L 178 East 9th Street, Suite 200 1 St. Paul, MN 55101 1 (651) 286 -8450 Memorandum To: Aiyson Fauske, PE — City of Shorewood — City Engineer From: Maia Harold, PE — WSB & Associates Biii Aims, PE — WSB & Associates Date: February 22, 2018 Re: Mott Property Drainage WSB Project No. 011383 -000 WSB completed a drainage review of the Mott property at 24890 Yellowstone Trail in Shorewood adjacent to the Minnetonka Country Club development. This memo summarizes our review of background information, potential reasons for the observed high water levels on the Mott property, and recommendations. Background Mr. Mott has reported observing higher water levels on his property shortly after the golf course ceased operation and before the development construction. The Minnetonka Country Club ceased operation near December 2014 and the grading for the Country Club redevelopment began in July 2016. When the property was subdivided in 1995, Mr. Mott hired an engineer to analyze the property for subdivision, which included modeling the high -water levels (HWL) of the adjacent wetlands. Mr. Mott's engineer modeled drainage basin Pond 1 P HWL to be 959.00' which is consistent with the HWL modeled in the golf course redevelopment Stormwater Management Plan, modeled at 958.68'. The development's drainage calculations were reviewed as described in this memo. Several hypotheses were explored as to why the property has water infringing on -site and are described below. Per the Motts: 1. Since the summer of 2015, they can no longer plant their garden in the northeast corner of their lot. 2. There was no drainage issue until the golf course ceased operation in December of 2014. 3. Mr. Mott believes the drainage issue stems from one or more of the following: • The upstream invert elevation (IE) of the RCP pipe that replaced the 18" CMP pipe near the northeast corner of his property should extend further west. • Soil in the northeast corner of the property should be removed. • The old railbed possibly allowed water to percolate through and to the north. This area was filled, with 10' to 12' of soil that no longer allows percolation. 4. Mowing the flat area east of his property helps to keep the water level down. 5. Soil boring information to the north of his home indicates water 3.6' below the surface. 6. Standing water on the property was observed on specific dates listed below. Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com K:\ 011383- OOOWdmin \Docs\MEMO- 012418 -Mott Property Analysis.do Mott Property Drainage February 21, 2018 Page 2 Explored Hypotheses Location Within the High -Water Level (HWL): The area Mr. Mott reported as wet is within the inundation area for the 1, 10, and 100 -year HWL. This means that this area is likely to be wet during and after rain events and inundated in larger rain events until it can drain down. -- N[al Ja: •upFpiy J1 ..v a, Ow" T3 '. OKbI No - 1_K�tin NDOY14.1a -W-1 l 1 [YGTI9 p�N0O'93'70`w ,' l I..�t rl__•' 123:85 q'ISrwA�rr.x ,�A'f N8843i pFi AF1O.- N89-j '17�t a{Y! rr er pw Nyp 90-,� Y ``` \ ' lef IY *MCY P, k 1� L)WA Y- Aforr �s'� 4r1 `r�y�: 33117$33f0627 `,� NI- Mott property -_ t outside of the HWL„ aOWARRFN SN R WARY PE POLY PJO:3Nl72 37/09Of • 1 , ; Mott Property Drainage February 21, 2018 Page 3 1 Swin +nr W 1ti Mn`rap.f LLrr --NV� 4r W le! 7f KO'10Ri 1 f •� -W w SwM�wr GwW N S�cfiwy b .4m yr :'M' " . hr a i I ns ersneta.e 904--'. 01.1.1111, 4. i A,7 -- - .- 44 e %4, , `� 123.86 -. .. � � `,` � \4 � .�� ..�.r. � AGorr "•v�o. ss aw4,* 0 � ��-� awr�R: � • \ ; , \ GNO 1723J0W27 44 'v �—M'otl propertyi��i�_� t outside of the HWL �, ;� (HWL) OSCN wAFf7uu +INACit50N d VARY PErper l }y P10: JJF 1723340001 yN i" Q Mott property ; within the 10 -year t f HWL - r + fj I r - i1'k'TI.AY,D 1. I ! e - !r ! f r� 956.6D 10 -year High Water Level �- HWL 10 -year High Water Level Location on Mott Property VETLAND� ' � 1 w•'_YYYYY. - � �l .P+rr M+-wY csw n•� � 1 sn.01 �.. i�'l Mott property t -_- _ N00V4 se w °_ =- within the _year k! 711 �� \, \� -_; f 123 s6 HWL �• w..r..s..r.: x NW43 I2 w ,, ,' , ` • 1G0ii App- A69'327.,. 1 ! f 'I . WETLA Vn 959.00 100 -year Mott property — �~ _ High Water Level e outside of the HWL ;r�, (HWL) N 41 WARF21+ AhGERRSM t MARY FV&Y P&.33f1723J.000r �_- � `. J R� -IC ._ 100 -year High Water Level Location on Mott Property K:\ 011383- OOOWdmin \Docs\MEMO- 012418 -Mott Property Analysis.d- Mott Property Drainage February 21, 2018 Page 4 Rainfall Events: Documentation was gathered for the rainfall events leading up to the dates Mr. Mott observed standing water. Although most of the storm depths were under the 2 -year storm event, the years he observed high water levels were considered wetter than average. See attached Exhibit 1 demonstrating annual rainfall from U of MN Climatology working group. The years between when the golf course ceased operation and when development occurred were some of the wettest years on record. Mott Photo Date Precipitation Date(s) NOAA Precipitation (in) for Chanhassen 7/13/2015 7/12/2015 2.08 8/20/2015 Aug 16 to 19, 2015 1.99 11/18/2015 Nov 16 to 18, 2015 2.01 8/11/2016 Aug 10 to 11, 2016 3.35 2/22/2017 2/20/2017 0.68 4/9/2017 4/9/2017 0.05 4/19/2017 Apr 18 to 19, 2017 1.03 5/1/2017 Apr 30 to May 1, 2017 1.00 5/17/2017 May 15 to 17, 2017 2.72 8/16/2017 Aug 13 and 16, 2017 3.97 10/3/2017 Oct 1 to 3, 2017 3.39 Crushed Draintile: The survey completed for the development shows the location of existing storm sewer and draintile. Historical plans for the golf course do not exist, so the draintile surveyed in the field is the only documentation available. Its condition is unknown, but the drainage patterns are intended to be maintained during and after construction. The attached Exhibit 2 shows the location of the storm sewer near the Mott property and upstream draintile. Pumps: The golf course may have utilized temporary pumps to maintain pond and wetland water levels, which would have reverted to a natural and higher level once the golf course ceased operation and pumps were removed. Because the golf course is no longer in operation and no plans exist, we were not able to confirm the existence of temporary pumps. Wetland Pipe Inverts: On the grading plan of the development's 2nd edition, the existing 18" CMP was replaced by another 18" pipe at the same upstream elevation but it does not extend into the wetland as far as the original pipe. The downstream invert was installed 0.6' higher than the existing condition; however, because it is a shorter pipe, the slopes are comparable: 1.1 % for the existing condition and 1.0% for proposed. The developer's engineer indicated that the downstream invert elevation of the pipe was increased 0.6' because of improved hydraulics switching from a CMP to an RCP. The new pipe was likely shortened to reduce wetland impacts. K:\ 011383- OOOWdmin \Docs\MEMO- 012418 -Mott Property Analysis.d- Mott Property Drainage February 21, 2018 Page 5 54.6„ 6 -0 . . ,,' . X.,55 9- • � •Inr- !95:5 • 53 -1 'r Existing and Proposed Wetland Pipe Location and Inverts Drainage Calculations: WSB reviewed the drainage calculations for the development. The information reviewed included all existing and proposed ponds and wetlands and the stormwater sewer and permanent basin schematics, including inlet and outlet elevations and HWL's. The model presented by the developer does not have any issues seen as erroneous. The outlet information for the wetland east of the Mott property is slightly inconsistent when comparing the plan to the proposed model. The inconsistencies are minor and would not likely impact the volume or rate of water near the Mott property. Filled Percolation Area: Mr. Mott has suggested the old railbed possibly allowed water to percolate through this area, potentially reducing water volume. This area was filled with 10' -12' of soil for the new construction. The existing and proposed conditions both show water collecting north of the berm and traveling south through the same series of wetlands. Water does not flow over the berm to reach the wetlands; rather, it flows from wetland to wetland through pipes and then overland flows from one to another in large storm events. The figures below show the existing and proposed overland flow paths in yellow. The red dashed line represents the location of the old railbed. According to the surveyed contours, water flows around the railbed and not through it. K:\ 011383- OOOWdmin \DOcs\MEMO- 012418 -Mott Property Analysis.d- Mott Property Drainage February 21, 2018 Page 6 is _ �„ � � � J •ice /j /f �� / � r 1 � � I� J �, ��[�� t �/r�Jr IOr5, `V,�i�' i }+tll► � `�� il(`l 11� 11�t � _.�- � � �� r .- �•� , Rip IT IP �]�` \'1� � � ; ~•gin .�.�. J � � f � 1, � \� �- Existing Overland Flow Paths K:\ 011383- OOOWdmin \Docs\MEMO- 012418 -Mott Property Analysis.d- Mott Property Drainage February 21, 2018 Page 7 Proposed Overland Flow Paths Soil boring SB -16 is geographically closest to the old rail bed. This boring shows the water table at 7 feet beneath the surface with clayey sand above. At the approximate midpoint of the berm's elevation, clayey soils exist. Water does not infiltrate easily in sandy lean clay. Soil boring SB -15 is the next geographically closest and its surface elevation is at an approximate midpoint of the berm's elevation. The water table here is 4 feet beneath the soil surface within a layer described as fibrous, wet, black silty sand. Water does not infiltrate through a water table. Based off the soil stratum description and water table location, it is likely this area was wet before the standing water on the Mott property was observed. 2017 Anderson Engineering survey: The field survey conducted by Anderson Engineering on April 19, 2017 located the high -water mark at 956.70, which is approximately the level water is expected to reach in a 10 -year storm event. At the time of the survey, the elevation of the pond northeast of the Mott property was below the 1 -year HWL. The survey concluded that grading does not look to be completed per plan, but the grading figures they are referencing are from old versions of the development's plans. The site was not graded per the old plans they are referencing. K:\ 011383- OOOWdmin \Docs\MEMO- 012418 -Mott Property Analysis.do Mott Property Drainage February 21, 2018 Page 8 Recommendations It is recommended that this problem area be classified as a private drainage issue. Based on our review, it appears that the wet conditions observed on the Mott since 2014 are the result of several years of above average precipitations and the termination of golf course operations returning the southwest corner of the Minnetonka County Club property to its historical condition. This historical condition is a wide spread area of potential wetlands with high groundwater and poorly infiltrating soils. Furthermore, our review of the Minnetonka Country Club redevelopment grading plan and stormwater management plans matched the pre - project drainage patterns. The 2017 Anderson Engineering survey report concluded that the grading and pipe elevations were not constructed as intended. It is recommended that as -built survey be completed to ensure this area is draining as intended. Suggested Additional Information The following information has been included should the City decides to pursue collection of additional information to confirm the observations identified in this memo. 1. Several continuous soil borings in the Mott property would offer a clearer image of how long the soil has been inundated. With this method, redox concentrations and depletions, soil color, and other wetland characteristics can be observed and it would indicate if this soil has been inundated since before 2014. This would indicate if a change is hydrology has occurred since the golf course ceased operation. 2. Survey of the wetlands and pipes would ensure the modifications were constructed as intended. The ground surrounding all inlets and outlets should be adequately surveyed to check that each wetland can be drained by the culverts to maintain the intended hydrology. 3. Survey of the existing draintile for both location and condition would be examined to ensure water is draining as intended and more water is not flowing onto the Mott property at a rate or volume higher than intended. Possible Alternatives The following alternatives are available for consideration to correct the drainage problem at this site: 1. This area contains many wetlands, and both borings and historical aerials show that this area is historically low and wet. Certain wetland trees are available for planting with larger water uptakes. By planting these species, the water level should help control flooding while still allowing the wetlands to flourish. The plantings would add value to the property by restoring the wetland areas and re- introducing native species that will thrive. 2. Expanding wetlands and other low areas would allow for increases in storage. Modeling would be necessary to demonstrate downstream conditions remain unaffected. 3. The downstream storm structures are low enough to install a drain tile field in the wet areas on the Mott property. A downstream capacity study should occur before allowing more water to enter the system via pipe. This would require tree removal and soil amendments for the drain tile sand bed. 4. The Mott property within the HWL could be filled in which would keep water from ponding on the property. This would require analysis to ensure flooding is not exacerbated downstream, tree removal, and compensatory storage construction. K:\ 011383- OOOWdmin \DOcs\MEMO- 012418 -Mott Property Analysis.do Mott Property Drainage February 21, 2018 Page 9 5. The wetland area northeast of the Mott property or nearby overflow areas could be expanded for upstream rate control; however, because the current model and high -water levels do not indicate volumes on the Mott property are larger than intended, it would be challenging to determine how much improvement an expansion would produce. K:\ 011383- OOOWdmin \DOcs\MEMO- 012418 -Mott Property Analysis.do Precipitation Data Retrieval Page 1 of 4 Minnesota State Climatology Office State Climatology Office - DNR Division of Ecological and Water Resources University of Minnesota home I current conditions I journal I past data I summaries I agriculture I other sites I about us 0 Precipitation Data Retrieval from a Gridded Database Obtaining a long -term precipitation data time - series can be a difficult and time - consuming process. Locating the nearest precipitation monitoring station to a site of interest often proves challenging. Once a nearby monitoring location is identified, retrieving the data, accounting for gaps in the record, and generating the summary statistics can provide further challenges. By offering access to "synthetic" data, this application assists users in overcoming some the challenges inherent in assembling a precipitation data set. The synthetic data are made up of regularly- spaced grid nodes whose values were calculated using data interpolated from Minnesota's outstanding, but spatially and temporally irregular, precipitation data base. Click to learn more about Precipitation Grids. select a target location Precipitation data for target location: county: Hennepin township number: 117N township name: Excelsior range number: 23W nearest community: Tonka Bay section number: 33 precipitation totals are in inches color key: total is in lowest 30th percentile of the period -of- record distribution total is => 30th and <= 70th percentile total is in highest 30th percentile of the period -of- record distribution multi -month totals: WARM = warm season (May thru September) ANN = calendar year (January thru December) WAT = water year (Oct. previous year thru Sep. present year) A'R' following a monthly total indicates a provisional value. Period -of- Record Summary Statistics Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WAT 30% 0.53 0.51 1.10 1.54 2.53 3.33 2.53 2.68 1.96 1.15 0.69 0.58 16.17 26.37 25.82 70% 1.07 1.17 1.87 2.88 4.31 5.54 4.42 4.39 3.99 2.68 1.88 1.29 21.35 32.04 31.98 mean 0.88 0.89 1.58 2.37 3.68 4.50 3.83 3.72 3.06 2.19 1.50 1.01 18.79 29.16 29.23 1981 -2010 Normals Jan I Feb Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I NovI Decl WARMI ANN WAT normall 0.851 0.73 1.671 2.551 3.431 4.331 4.081 4.191 3.481 2.401 1.721 1.121 19.501 30.56 30.38 Year -to -Year Data Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WAT 2017 0.66 0.72 0.63 4.15 5.86 3.59 4.26R 6.64R 1.96R 5.18R 22.31 35.46 2016 0.32 1.14 1.21 3.18 2.07 3.86 6.28 10.17 5.27 3.22 1.83 1.94 27.65 40.49 42.59 http: / /climateapps .dnr.state.mn.us /gridded_ data /precip/ monthly /monthly_gridded _precip.asp 2/6/2018 Precipitation Data Retrieval Page 2 of 4 2015 0.37 0.341 0.77 1.901 4.51 4.021 7.94 2.741 3.43 2.77 4.61 1.71 22.64 35.11 29.16 2014 1.24 1.53 0.67 6.59 5.26 11.76 3.33 3.38 2.07 1.36 0.85 0.93 25.80 38.97 41.50 2013 0.60 0.98 1.52 4.68 5.57 6.47 5.23 1.42 1.41 3.81 0.48 138 20.101 33.55 31.46 2012 0.45 2.12 1.34 2.75 10.17 4.79 3.26 2.06 0.46 1.37 0.79 1.42 20.74 30.98 29.11 2011 0.96 1.25 1.39 2.74 4.80 3.73 5.16 3.19 0.33 0.87 0.21 0.63 17.21 25.26 30.13 2010 0.70 0.841 1.081 2.46 2.86 4.71 4.061 6.73 5.62 1.87 1.70 3.01 23.98 35.64 38.11 2009 0.55 0.99 2.12 1.40 0.52 3.12 1.53 8.30 1.40 6.43 0.67 1.95 14.87 28.98 24.29 2008 0.18 0.50 2.07 3.64 2.68 4.48 3.55 2.68 2.63 1.49 1.50 1.37 16.02 26.77 28.56 2007 1 1.11 1.05 3.41 2.05 2.921 1.00 2.01 6.59 5.201 4.50 0.111 1.54 17.72 31.49 29.61 2006 0.62 0.41 1.14 3.49 2.52 3.93 0.93 5.16 4.69 0.70 1.28 2.29 17.23 27.16 30.75 2005 1.16 0.77 1.07 2.55 3.40 6.56 2.921 3.75 8.46 4.66 1.76 1.44 25.09 38.50 34.79 2004 0.34 1.25 2.32 2.62 7.59 6.25 4.03 1.72 4.85 2.80 0.96 0.39 24.44 35.12 33.65 2003 0.26 0.85 1.53 2.42 5.37 4.32 2.94 0.65 2.81 0.84 1.19 0.65 16.09 23.83 24.98 2002 0.47 0.63 1.66 2.96 3.041 7.93 4.85 7.81 4.171 3.46 0.071 0.30 27.80 37.35 37.84 2001 1.28 1.54 0.95 6.52 4.70 4.63 1.99 2.94 3.31 0.75 2.94 0.63 17.57 32.18 33.81 2000 1 1.031 1.26 1.121 1.17 4.15 3.43 3.991 3.37 0.99 0.90 3.67 1.38 15.93 26.46 22.57 1999 1.91 0.45 1.66 2.77 6.28 5.12 3.82 3.74 2.45 0.80 1.00 0.26 21.41 30.26 32.40 1998 1.30 0.75 2.97 1.17 4.33 4.71 3.17 4.67 1.11 2.37 1.20 0.63 17.99 28.38 26.94 Jan Feb Mar Apr May I Jun Jul Aug Sep I Oct Novj Dec WARM ANN WA 1997 1.72 0.28 1.37 1.04 1.521 2.78 9.27 5.23 3.69 1.78 0.66 0.32 22.49 29.66 37.11 1996 2.26 0.20 1.631 0.66 3.67 3.80 1.36 1.57 1.44 3.71 4.96 1.54 11.84 26.80 24.87 1995 0.54 0.34 2.26 2.71 3.52 2.91 3.89 6.82 2.25 5.60 1.19 1.49 19.39 33.52 31.27 1994 1 1.35 0.81 0.39 4.85 2.10 3.14 3.98 3.92 4.70 3.91 1.44 0.68 17.84 31.27 29.08 1993 1.19 0.41 1.10 2.21 4.41 6.24 6.70 5.85 2.96 0.95 2.01 0.88 26.161 34.91 36.36 1992 0.87 0.43 1.03 1.82 1.701 3.61 5.781 3.92 3.79 1.93 2.03 1.33 18.80 28.24 30.54 1991 0.33 0.83 2.041 3.20 6.67 3.64 5.54 2.53 8.36 1.67 5.11 0.81 26.74 40.73 36.19 1990 0.06 0.59 3.23 2.11 3.74 9.07 9.62 1.48 2.10 1.58 0.691 0.78 26.01 35.05 33.62 1989 0.36 0.67 1.86 2.45 4.05 3.72 4.02 3.00 1.491 0.51 0.88 0.23 16.28 23.24 25.15 1988 1.02 0.23 1.20 0.99 1.61 0.19 1.99 4.20 2.76 0.65 2.25 0.63 10.75 17.72 17.47 1987 0.43 0.02 0.42 0.09 1.871 1.94 12.341 2.95 1.48 0.74 1.91 0.63 20.58 24.82 23.35 1986 1.02 1.57 1.291 5.73 2.37 5.75 3.65 3.37 5.05 1.16 0.55 0.10 20.19 31.61 36.15 1985 0.53 0.32 2.60 3.08 3.05 2.67 2.54 5.64 5.56 3.48 1.261 1.61 19.461 32.34 32.84 1984 0.53 1.27 1.02 2.80 2.92 7.27 3.37 5.11 2.861 4.78 0.34 1.73 21.53 34.00 34.28 1983 0.39 0.66 2.64 2.59 3.37 4.27 3.42 3.35 2.38 2.26 3.79 1.08 16.79 30.20 32.17 1982 1.87 0.20 2.07 2.17 4.191 1.86 1.861 2.77 4.14 3.11 2.91 3.08 14.82 30.23 26.28 1981 0.20 1.90 0.941 2.88 1.67 6.95 3.29 5.74 1.62 2.66 1.51 0.981 19.27 30.34 26.39 1980 0.75 0.70 1.01 0.81 2.02 5.53 2.73 4.51 3.38 0.78 0.26 0.16 18.17 22.64 25.92 1979 1.13 1.43 2.79 0.91 4.13 5.17 2.27 5.61 1.941 3.34 0.91 0.23 19.12 29.86 28.29 1978 0.28 0.28 0.65 4.35 4.25 4.88 6.49 5.52 2.99 0.34 1.38 1.19 24.13 32.60 36.13 Jan Feb Mar Apr May I Jun Jul I Aug Sep Oct Novj Dec WARMI ANN WAT 1977 0.62 1.12 3.991 2.60 4.10 3.88 4.37 7.55 4.11 3.77 1.48 1.19 24.01 38.78 33.40 1976 0.95 0.51 2.36 0.79 1.52 3.04 2.31 1.40 2.59 0.47 0.12 0.47 10.86 16.53 19.86 1975 3.30 0.65 1.56 4.44 4.16 7.14 2.51 3.46 1.71 0.51 3.33 0.55 18.98 33.32 32.92 1974 0.10 1.23 0.80 1.72 3.29 6.63 1.32 3.89 1.041 1.98 1.45 0.56 16.17 24.01 25.05 1973 0.86 0.65 1.58 1.42 2.401 1.76 2.701 4.65 3.08 1.00 2.771 1.26 14.59 24.13 23.82 1972 0.81 0.26 1.101 1.14 3.54 3.46 6.66 2.92 3.56 1.96 1.07 1.69 20.14 28.17 32.96 1971 0.78 1.61 1.89 1.33 4.30 4.89 3.93 1.80 2.99 5.91 3.02 0.58 17.91 33.03 33.26 1970 0.30 0.08 1.26 3.59 5.88 2.97 4.86 2.49 3.41 5.40 3.93 0.41 19.61 34.58 30.45 1969 2.31 0.52 0.79 1.91 2.33 3.59 4.07 0.54 0 .36 2.481 1.00 2.131 10.89 22.03 24.46 http: / /climateapps .dnr.state.mn.us /gridded_ data /precip/ monthly /monthly_gridded _precip.asp 2/6/2018 Precipitation Data Retrieval Page 3 of 4 1968 1 0.551 0.10 1.541 3.73 4.351 8.21 6.061 0.60 4.501 5.79 0.621 1.63 23.72 37.68 31.40 1967 2.24 0.97 0.83 3.13 1.45 7.97 1.92 3.68 0.83 1.35 0.03 0.38 15.85 24.78 27.79 1966 0.56 1.67 1.72 1.17 1.60 3.27 1.66 4.81 2.40 3.39 0.40 0.98 13.74 23.63 24.02 1965 0.23 1.55 3.41 4.17 6.87 3.34 6.28 3.15 6.06 1.49 1.97 1.70 25.70 40.22 37.75 1964 0.19 0.05 0.71 3.31 3.81 3.42 2.59 6.18 4.34 0.42 1.30 0.97 20.34 27.29 26.89 1963 0.38 0.36 1.031 2.191 4.43 4.221 2.30 1.441 2.92 0.901 0.65 0.74 15.31 21.56 21.15 1962 0.46 1.23 1.23 1.15 7.13 1.96 6.27 4.02 2.92 1.20 0.54 0.14 22.30 28.25 32.80 1961 0.16 0.49 1.59 2.30 5.18 0.99 4.67 1.91 4.03 2.76 2.54 1.13 16.78 27.75 23.37 1960 0.62 0.13 0.78 3.13 6.49 2.83 3.52 4.85 3.83 0.39 1.25 0.41 21.52 28.23 30.57 1959 0.06 0.27 0.27 0.54 6.501 4.26 3.541 6.37 2.441 2.66 0.411 1.321 23.11 28.64 26.67 1958 0.27 0.15 0.29 2.19 2.53 3.30 2.54 3.85 1.51 1.58 0.74 0.10 13.73 19.05 19.94 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WA 1957 0.31 1.00 1.36 1.16 4.05 8.74 5.50 7.31 x.24 1.42 1.62 0.27 28.84 35.98 36.12 1956 0.73 0.11 1.44 0.83 2.79 9.03 5.31 5.75 0.72 1.74 1.61 0.10 23.601 30.16 29.98 1955 0.51 1.47 0.62 1.04 0.741 2.06 9.231 3.00 1.541 1.33 0.761 1.18 16.57 23.48 22.89 1954 0.20 0.54 1.58 4.36 3.32 6.04 3.55 3.15 3.98 1.88 0.54 0.26 20.04 29.40 30.47 1953 1 0.941 1.36 1.481 2.97 3.38 7.78 5.71 3.38 0.50 0.29 2.02 1.44 20.75 31.25 28.95 1952 1.00 1.17 3.08 0.73 3.30 4.85 5.70 4.61 0.37 0.01 1.05 0.391 18.83 26.26 29.18 1951 0.52 1.54 3.13 2.05 4.30 5.64 8.79 4.03 5.56 1.65 1.32 1.40 28.32 39.93 39.46 1950 1.28 0.48 2.69 1.86 4.191 1.59 3.541 1.49 1.871 1.12 1.10 1.68 12.68 22.89 22.59 1949 2.03 0.21 3.17 1.84 1.47 4.22 6.59 1.47 2.84 2.15 0.48 0.97 16.59 27.44 27.74 1948 0.17 1.90 1.411 1.57 0.83 3.15 2.45 5.10 1.08 0.93 2.301 0.67 12.61 21.56 22.59 1947 0.82 0.24 0.47 2.89 2.72 5.23 1.83 3.47 2.16 1.02 3.38 0.53 15.41 24.76 25.72 1946 0.59 1.23 1.59 0.91 3.81 5.06 1.98 0.54 5.30 2.92 2.16 0.81 16.69 26.90 24.38 1945 0.74 1.86 1.97 3.33 3.011 6.53 3.351 3.79 2.101 0.41 1.45 1.51 18.78 30.05 29.65 1944 0.55 1.31 1.39 2.74 5.57 7.45 4.68 3.26 1.12 0.16 2.57 0.24 22.08 31.04 31.58 1943 1 1.281 0.70 1.301 0.85 6.07 4.76 6.01 2.34 1.71 1.61 1.901 0.00 20.89 28.53 27.22 1942 0.13 0.39 2.57 3.34 8.47 3.07 2.71 3.67 7.88 0.81 0.36 1.03 25.80 34.43 38.58 1941 0.52 1.22 0.97 2.97 4.54 5.00 2.55 2.72 4.11 4.40 1.16 0.79 18.92 30.95 31.55 1940 0.30 0.71 1.86 1.19 2.081 6.67 1.671 5.35 0.481 2.44 3.48 1.03 16.25 27.26 22.43 1939 1.03 1.20 0.65 2.78 3.06 8.35 2.91 4.35 3.05 1.43 0.01 0.681 21.72 29.50 31.22 1938 0.58 0.85 2.17 3.87 7.84 4.31 4.80 3.41 3.88 0.66 2.24 0.94 24.24 35.55 34.64 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WA 1937 1 1.17 0.49 1.161 2.59 7.02 2.91 0.69 3.80 1.57 1.86 0.49 0.58 15.99 24.33 24.65 1936 0.99 1.62 3.02 1.581 2.56 1.71 0.431 2.36 1.03 0.53 0.681 2.04 8.09 18.55 21.14 1935 1.53 0.26 1.62 2.30 3.56 6.30 2.68 3.64 1.58 3.96 0.82 1.06 17.76 29.31 30.28 1934 0.91 0.18 0.77 1.06 0.28 3.09 2.30 2.59 4.86 3.65 2.03 1.13 13.12 22.85 18.52 1933 0.64 0.84 2.03 1.44 6.45 1.31 2.06 1.38 3.20 1.18 0.54 0.76 14.40 21.83 24.50 1932 1.62 0.79 1.481 2.75 2.891 3.09 4.60 3.74 0.841 1.12 2.68 1.35 15.16 26.95 28.90 1931 0.13 0.86 1.68 0.99 1.54 4.21 0.691 4.29 2.70 2.35 4.01 0.74 13.43 24.19 20.90 1930 1.33 1.96 0.63 0.63 3.81 4.83 1.85 1.28 4.44 1.17 2.521 0.12 16.21 24.57 24.53 1929 1.79 1.18 1.26 2.19 1.33 3.50 2.72 3.01 4.54 2.47 0.68 0.62 15.10 25.29 25.44 1928 0.47 1.74 0.98 2.93 2.11 3.24 3.95 5.10 2.50 2.96 0.40 0.56 16.90 26.94 30.45 1927 0.67 0.62 2.961 3.05 4.521 5.79 1.72 2.09 4.401 2.34 1.63 3.46 18.52 33.25 30.48 1926 1.27 0.62 1.50 0.69 1.51 3.48 2.11 3.42 5.63 1.53 1.86 1.27 16.15 24.89 22.52 1925 0.72 0.66 0.45 1.24 2.50 5.91 6.00 0.75 3.75 0.76 0.621 0.91 18.91 24.27 24.51 1924 0.54 0.74 2.17 4.63 1.34 5.94 1.92 9.96 3.79 0.72 0.60 1.21 22.95 33.56 32.73 1923 1.30 0.56 1.34 2.64 2.57 6.40 3.071 2.66 1.28 0.80 0.39 0.51 15.98 23.52 27.19 1922 0.89 3.32 1.86 1.601 2.491 3.77 1.611 1.69 2.31 1.33 3.85 0.19 11.87 24.91 22.53 http: / /climateapps .dnr.state.mn.us /gridded_ data /precip/ monthly /monthly_gridded _precip.asp 2/6/2018 Precipitation Data Retrieval Page 4 of 4 1921 1 0.531 0.75 2.231 1.94 3.501 4.19 4.251 1.95 4.081 0.61 2.01 0.37 17.97 26.41 28.68 1920 1.76 0.48 2.98 2.35 2.34 6.71 1.82 1.92 2.71 2.76 1.38 1.12 15.50 28.33 28.93 1919 0.53 2.71 0.87 3.48 2.07 5.59 6.38 2.15 1.25 2.09 2.89 0.88 17.44 30.89 34.22 1918 0.67 0.60 1.13 1.36 5.09 2.43 3.40 4.36 1.35 3.02 4.19 1.98 16.63 29.58 23.21 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WA 1917 2.62 0.70 2.87 1.71 3.601 3.46 3.481 2.99 2.08 2.09 0.08 0.65 15.61 26.33 26.54 1916 3.12 0.36 1.50 2.45 6.65 6.40 2.78 2.64 2.67 1.64 0.39 1.00 21.14 31.60 35.40 1915 1.49 2.23 1.29 1.81 5.43 5.28 5.96 3.89 2.59 2.56 3.831 0.44 23.15 36.80 32.55 1914 0.89 0.68 1.54 3.26 2.18 8.59 1.62 6.57 2.83 1.77 0.13 0.68 21.79 30.74 31.61 1913 0.34 0.74 1.27 1.92 2.84 3.02 7.27 1.94 4.28 2.37 1.05 0.03 19.35 27.07 26.17 1912 0.72 0.24 0.33 2.23 4.15 1.48 5.781 5.53 1.51 0.82 0.05 1.68 18.45 24.52 32.08 1911 1.07 0.98 0.82 2.28 3.48 5.94 4.25 3.46 4.431 6.72 1.08 2.31 21.56 36.82 28.57 1910 1.35 0.60 0.08 0.92 1.60 1.34 1.01 1.85 1.96 0.94 0.51 0.41 7.76 12.57 17.73 1909 2.23 2.64 0.24 1.93 3.661 3.88 3.48 2.53 4.28 1.44 2.93 2.65 17.83 31.89 29.83 1908 0.63 1.10 1.62 3.64 7.53 6.97 2.45 0.86 3.77 2.38 1.27 1.31 21.58 33.53 31.88 1907 1.35 0.93 0.94 1.30 2.62 5.19 3.271 5.53 4.28 1.74 0.86 0.71 20.89 28.72 31.04 1906 1.50 0.38 1.23 1.95 9.22 3.39 2.85 6.83 4.541 2.16 2.48 0.99 26.83 37.52 37.73 1905 1.09 0.82 1.05 0.84 4.52 8.52 2.80 4.31 5.21 2.98 2.75 0.11 25.36 35.00 35.89 1904 0.94 1.26 1.531 2.20 2.771 3.93 4.11 5.35 2.81 6.15 0.11 0.47 18.97 31.63 30.46 1903 0.34 0.62 2.00 3.26 5.03 1.53 4.35 4.75 7.13 4.11 0.40 1.05 22.79 34.57 35.45 1902 0.58 0.82 0.47 2.96 4.18 2.951 7.79 4.31 4.04 1.71 1.69 3.04 23.27 34.54 30.68 1901 0.44 0.46 1.97 1.18 1.51 5.73 2.19 1.61 4.971 0.72 1.06 0.80 16.01 22.64 28.26 1900 0.54 0.88 1.74 1.92 0.29 0.74 6.60 5.12 8.58 6.85 0.76 0.59 21.33 34.61 31.00 1899 0.73 1.20 2.591 0.73 3.06 5.46 1.42 3.24 1.48 3.43 0.37 0.79 14.66 24.50 27.32 1898 0.02 1.63 2.16 1.30 5.381 2.77 2.451 3.11 1.20 6.01 1.30 0.10 14.91 27.43 22.74 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec WARM ANN WA 1897 1.93 0.97 3.56 1.31 1.25 6.58 5.13 2.30 2.221 1.70 0.851 0.17 17.48 27.97 34.29 1896 0.88 0.22 3.50 5.71 3.42 3.45 0.72 4.23 2.27 4.07 4.19 0.78 14.09 33.44 25.56 1895 1.07 0.59 0.521 1.62 2.29 2.25 3.04 1.98 4.55 0.08 0.99 0.09 14.11 19.07 22.99 1894 1.34 0.05 2.86 4.96 3.081 1.18 0.57 0.75 1.92 3.07 0.57 1.441 7.50 21.79 22.28 1893 1.51 1.86 2.28 5.37 2.49 1.59 2.43 4.04 2.04 2.21 0.83 2.53 12.59 29.18 25.07 1892 0.07 1.77 1.12 1.28 5.81 7.42 9.30 5.45 1.59 1 0.13 0.64 0.69 29.57 35.27 39.45 1891 0.77 1.70 1.62 2.16 1.48 3.43 2.79 2.98 1.641 1.57 0.89 3.18 12.32 24.21 http: / /climateapps .dnr.state.mn.us /gridded_ data /precip/ monthly /monthly_gridded _precip.asp 2/6/2018 m � d \I\\\l \ 1 / Via.\ / ��ri Ili iii � =�C �� \J(1 h \ �\ //r �s Un \\ \ ll / I �r / —I;Y %� vAv�� In / I � / j /// �\ �J k y� �\�"' / j �✓ �o /)I/ ,�""�'�9n,./ a1 ism ;'$ i � % �tj �'� � \A VAV AAAVAJ'j \� � 11 V ��' -= • \V J-��" \� z LU LT ON LL \ Bwx W Lu W afl�l'�I /�N 9, 11E°A IIII/ 1 9T !IV 0 1� ��A \ I - s -� I•� /lei / fl I \.,ort z � R, sa u e i EPA #9A MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Utility Rate review Meeting Date: February 26, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Joe Rigdon, Interim Finance Director Attachments: Proposed Ordinance No. 553 Policy Consideration: Should the City Council approve utility rate increases? Background: In 2013, the city hired Ehlers and Associates to conduct a utility rate study and make recommendations on the proposed rate structure for each of the utility funds; water, sanitary sewer, and storm water management. Following that report, the City Council approved rate increases for sanitary sewer and storm sewer. The rates proposed on the attached ordinance are keeping in line with the recommendations of that report and consistent with the annual increases approved in the past. The water fund has not had a rate increase since 2010. The Ehlers report recommended increasing water rates by three percent per year to keep up with estimated expenses. For whatever reason, water rate increases have not been part of the annual review by the council. That, combined with a loan to the Excelsior Fire District and paying out of pocket for the Shorewood Landings water main extension has caused the water fund cash position to decrease to a point where it may impact the city's ability to use water funds to extend the system as part of street projects. As far as paying for the water main extension - it is always good to be able to pay for utility work without having to use debt. But those two uses of Water fund cash have limited the city's options for water projects. At a minimum the city's utility rates should cover operating and maintenance expenses as well as debt service within that fund. Ideally, rates would also cover depreciation. Here is a summary of the funds: Water Fund: The City's net position in the water fund has declined steadily from $7,625,496 at the beginning of 2014, to an estimated $6,665,445 at the beginning of 2018, with cash declining $2,778,706 over the same period, to an estimated $932,682 at the end of 2017. Water sales revenue has remained remarkably flat over the past four years — averaging approximately $410,000 each year. Expenditures (not including depreciation or debt service or transfers to other funds) have increased from $401,486 in 2014 to an estimated $493,590 in 2017 (a 23% increase). The difference between revenues and expenditures has been masked by the amount of WAC fees the city has had for the past couple of years from WAC fees from the Shorewood Landing and the Mattamy Home development on the MCC. The city cannot rely on that level of WAC charges in the future. Staff recognizes that as additional connections are made to the system will provide additional revenue to the fund. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Sanitary Sewer Fund: The Sewer fund has had regular increases and the fund is in better shape than the water fund. Below are the revenues and expenditures (minus depreciation) for the past several years: 2014 2015 2016 2017 Revenues 893,998 891,761 1,042,616 1,029,018 Expenditures 818,311 858,840 913,409 1,053,365 Difference 75,687 32,921 129,207 (24,347) The rates are generally covering expenses, but once depreciation is added in as an expense the results are as follows: Depreciation 67,898 85,424 88,236 100,000 Difference 7,789 (52,503) 40,971 (124,347) A three percent increase is recommended for the sewer fund as a step toward fully funding depreciation. Storm Water Management Fund: As a result of the Ehlers rate study in 2013, the City has approved increases in the storm water utility charges. The cash balance in that fund has steadily increased from $119,086 in 2014 to an estimated $814,862 at the end of 2017. That increase in cash includes a $500,000 transfer from the sanitary sewer fund in 2015. The City has approximately $635,000 in capital projects scheduled in 2018, not including maintenance and other operating expenses. The Ehlers report recommended a 10 percent increase in rates for 2018. Options: For each fund, the Council can reject the proposed rates, accept the proposed rates, change the implementation date, or give staff other direction. Recommendation / Action Requested: Staff recommends that the following rates be adopted and that the rates be effective with the June 1, 2018 billing. If that is what the council decides to do, the motion would be to adopt Ordinance No. 553. Water fund: Increase rates five percent in 2018. Staff will monitor revenues, but likely, this increase will be the first of several annual increases over the next few years. CATEGORIES CURRENT RATES PROPOSED RATES First 5,000 gallons $17.50 $ 18.37 Per /1,000 gal from 5,001 to 50,000 2.95 3.10 Per /1,000 gal above 50,0000 4.25 4.46 Water Service — low income $15.00 $ 15.75 Sanitary Sewer Fund: Rates below reflect a three percent increase in 2018. CATEGORY CURRENT RATES PROPOSED RATES Residential $77.29/qtr. $51.53/qtr. low income $79.60 /qtr. $53.07 /qtr. low income Commercial $8.75 base, $2.02/1,000 gal per qtr. $9.00 base, $2.08/1,000 gal per qtr. Storm Water Management Fund: Rates reflect the Ehlers report recommendation of ten percent. Current Basic System Rate: $26.13 $18.30 /qtr: lots less than 10,000 sq. ft $26.13/qtr: lots 10,000 — 50,000 sq. ft. $34.01 /qtr: lots 50,000 plus sq. ft. Proposed Basic System Rate: $28.74 $20.13 /qtr: lots less than 10,000 sq. ft. $28.74/qtr: lots 10,000 — 50,000 sq. ft. $37.41/qtr: lots 50,000 plus sq. ft. Next Steps and Timeline: Staff will prepare a notice for the website, a newsletter article, and social media postings. CITY OF SHOREWOOD ORDINANCE NO. 553 AN ORDINANCE TITLED "UTILITY SERVICE CHARGES" THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS FOLLOWS: Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows: CITY OF SHOREWOOD UTILITY SERVICE CHARGES Section 1. Change the Water, Sanitary Sewer and Stormwater Management Utility Rates as follows: Water CATEGORIES CURRENT RATES PROPOSED RATES First 5,000 gallons $17.50 $ 18.35 Per /1,000 gal from 5,001 to 50,000 2.95 3.10 Per /1,000 gal above 50,0000 4.25 4.46 Water Service — low income $15.00 $ 15.75 Sanitary Sewer CATEGORY CURRENT RATES PROPOSED RATES Residential $77.29/qtr. $51.53/qtr. low income $79.60 /qtr. $53.07 /qtr. low income Commercial $8.75 base, $2.02/1,000 gal per qtr. $9.00 base, $2.08/1,000 gal per $37.41/qtr: lots 50,000 plus sq. ft. qtr. Stormwater Management Current Basic System Rate: $26.13 $18.30 /qtr: lots less than 10,000 sq. ft $26.13/qtr: lots 10,000 — 50,000 sq. ft. $34.01 /qtr: lots 50,000 plus sq. ft. Proposed Basic System Rate: $28.74 $20.13 /qtr: lots less than 10,000 sq. ft. $28.74/qtr: lots 10,000 — 50,000 sq. ft. $37.41/qtr: lots 50,000 plus sq. ft. Section 2. This ordinance is effective for billings beginning in June, 2018 and upon publication. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this 26th day of February, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor I M M City of Shorewood Council Meeting Item Title /Subject: Tino's Cafe & Pizzeria Wine and Beer Liquor License MEETING TYPE Meeting Date: Monday, February 26, 2018 Regular Meeting Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: Resolution 18 -20 Policy Consideration: New Liquor License: Wine, 3.2 Percent Malt Liquor and Sunday Sales for Tino's Cafe and Pizzeria: Shorewood City Code Chapter 401, Liquor Regulations provides for consideration of licensing establishments to sell on and off -sale liquor in the city limits. Background: The following establishment is requesting council consideration in issuing a new liquor license: Applicant Address License Michael Allen Catain 19215 MN Hwy 7 1) Wine Fat Jacks, LLC. Shorewood, MN 55331 2) 3.2% Malt Liquor DBA Tino's Cafe & Pizzeria 3) Sunday Sales The applicant, Michael Catain /Fat Jacks, LLC took control of the business in December of 2017. Tino's Cafe and Pizzeria has been operating at this location for the past twelve years. The building is owned by Stephen Whitehall and has seating capacity for 28 people. The applicant, Michael Catain, has successfully passed a background investigation performed by the South Lake Minnetonka Police Department, has successfully submitted all the required documentation, met the insurance liability requirements, submitted the required city licensing /investigation fees of $500 for new liquor license investigation fee, $1,000 for the annual Wine License, $300 for the annual 3.2 % Strong Beer License, and $200 for the annual Special Sunday Sales License. A holder of a Wine License and a 3.2 Percent Malt Liquor License issued to the same establishment pursuant to MN Statute §340A.411 is allowed to sell intoxicating malt liquor (strong beer) without an additional license. Therefore, Tino's Cafe Pizzeria, with the approval of these licenses by both the city and the state, will be allowed to sell wine and strong beer at this location. The applicant has met the preliminary State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement requirements as well. Once the city council has approved the license it will be forwarded to the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 department who will perform a premises inspection pursuant to the requirements for obtaining a new liquor license issued in the state. Financial or Budget Considerations: Licensing fees as set forth in the City's fee schedule have been duly collected. Recommendation /Action Requested: Staff respectfully recommends the city council approve Resolution 18- 20Approving a New Wine, 3.2 Percent Malt Liquor, and Sunday Sales License effective upon the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement approval for Michael Catain, Fat Jacks, LLC DBA Tino's Cafe Pizzeria located at 19215 State Highway 7 in Shorewood. Motion, second, and simple majority vote required. Connection to Vision /Mission: Consistency in providing the community with quality public services and a variety of attractive amenities. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 18 -20 TINO'S CAFE PIZZERIA WINE /3.2 PERCENT MALT LIQUOR AND SPECIAL SUNDAY SALES LIQUOR LICENSE WHEREAS, Shorewood City Code, Chapter 401 provides that no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit; and WHEREAS, in addition to the requirements set forth by the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division, Shorewood City Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fulfill insurance coverage requirements and complete a successful background investigation; and WHEREAS, Fat Jacks, LLC DBA Tino's Cafe Pizzeria and owner Michael Catain has successfully completed the application process, satisfying the requirements as delineated above for the issuance of a wine /3.2 percent malt liquor license with special Sunday sales for the City of Shorewood, conditional approval will be granted for the period of one year, effective on the date the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division certifies that the applicant has passed the new license inspection and met all criteria for approval by the State agency as well as being consistent with the requirements and provisions of Chapter 401 of the Shorewood City Code. We anticipate this license period to be effective on or before April 1, 2018 through May 31, 2018 at which time the applicant/license holder will be provided a pro- rated rate to coincide with Shorewood's liquor license renewal terms of June V to May 31st of each year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, the following license is issued to the applicant as follows is approved: Applicant Michael Catain DBA /Bunker Indoor Golf Address License 19215 MN State Highway 7 Wine /3.2 % Malt Liquor Shorewood, MN 55331 Special Sunday Sales ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of February 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor M City of Shorewood Council Meeting Item Title /Subject: Ordinance 554 Shorewood Liquor Code Amendment Meeting Date: Monday, February 26, 2018 Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: Ordinance 554: City Code Chapter 401 Amendment Resolution 18 -21: Summary Publication of Ordinance 554 9C MEETING TYPE Regular Meeting Policy Consideration: The Shorewood City Council administers and regulates the liquor licensing regulations within the city adhering to Minnesota State Statutes and the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division guidelines. In the public's interest the council provides for the issuance and the regulation of liquor licensing and regulation in the community. Background: In review of Shorewood City Code Chapter 401, staff found a number of discrepancies and housekeeping items, to consider for amendment to the chapter. The last review and amendment to the chapter was in 2014 adding a temporary liquor license as follows: Chapter 401.05, Subd. 7. Temporary on -sale 3.2% malt liquor or intoxicating liquor. These licenses may be issued only to clubs, charitable, religious or nonprofit organizations as provided in MN Statutes 340A.404. Other than above, the last complete review of the chapter and its alignment with MN State Statutes was performed in 2007, over ten years ago. The chapter however does state in Chapter 401, Section 02 that State Statutes are adopted, as they may be amended from time to time. While this serves a function for staff interpreting and applying the code — it is problematic when there is an absence of the actual language in city code that guides staff and council in the licensing process and regulations. In order to effectively assess and issue licenses to establishments in the city limits, the Shorewood City Code must contain the elements necessary for processing, decision making, and compliance. The following are a summary of the proposed amendments to the Shorewood Liquor Regulations with Explanations of the proposed changes in Bold Italics, proposed Deletions of the code CFessed-Our and Additions to the code in Red : Housekeeping items including proper grammar amendments throughout the document fie: writing out numbers under ten, spelling out percentage signs, consistent fonts, etc.). Page 4: On sale intoxicating malt liquor /wine licenses. This section and license was removed in its entirety. There is a provision in M.S. §340A.411 for an on -sale wine holder who is also licensed to sell 3.2 percent malt liquor to sell intoxicating malt liquor (strong beer). Therefore, this license is unnecessary and costs $700 more than a combination license which serves the same purpose. The fee is proposed to be removed from the fee schedule as well. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Page 4: On -Sale Wine Licenses. Pursuant to M.S. § 340A.404, Subd. 5 shall permit only the sale of wine not exceeding-14 24 percent alcohol by volume, for consumption on the licensed premises only, not the 14% as written in the Shorewood Code. Page 4: On -Sale Wine Licenses. The following language was added permitting the holder of On -Sale Wine and 3.2% Malt Liquor to Sell Strong Beer: A wine license authorizes the sale of wine on all days of the week. A holder of an on -sale wine license who is also licensed to sell 3.2 percent malt liquor at on- sale pursuant to M.S. §340A.411, is allowed to sell intoxicating malt liquors at on -sale without an additional license. Page 4: Special Club License: The following language was removed and added to align with state regulations: These licenses shall be issued only to incorporated clubs vAieb have been in existe ^e feF 20 y eF Fnere eF ta and congressionally chartered veterans' organizations which have been in existence for te-R three years 9F meFe and liquor sales will only be to members and bona fide guests, except that a club may permit the general public to participate in a wine tasting conducted at the club under section M.S. §340A.419. Page 5: The following Subdivision was added in its entirety to accommodate the Extended Hours statute. The city council has already adopted the extended sales statute by adopting by reference state statutes in Shorewood City Code 401.02. This simply adds the language into the code. Granting an Extended Hours License to an establishment would require the same process as any other liquor license and is still at the discretion of the city council. In addition, the establishment must obtain a separate license from the state as well if council approves the applicant's city license: Subd. 9. Extended Hours 2:00 a.m. liquor license. These licenses may be issued at the discretion and approval of the city council to allow sales of intoxicating liquor and 3.2 percent malt liquor between the hours of 1:00 a.m. and 2:00 a.m. with a permit issued by the commissioner pursuant to MN Statute §340A.504 Subd.7. Page 6: The following language was removed and added to reflect state statute and the council's action from 2007 to remove the limit of two off -sale liquor licenses which expired on January 1, 2013 and add in the language on on -sale license limitations. Subd. 1. Off -sale intoxicating liquor licenses, which may be issued only to exclusive liquor stores. council may limit the number of off -sale intoxicating liquor licenses by ordinance. Subd. 2. On -sale intoxicating liquor licenses may be issued in statutory cities of 5,000 to 10,000 population not to exceed six licenses pursuant to M.S. §340A.413. Subd. 4. Exclusions from license limits are as follows: Subd. 1: On -sale intoxicating liquor licenses may be issued to the following entities by a city, in addition to the number authorized by this section: 1) clubs, or congressionally chartered veterans' organizations; 2) restaurants; 3) establishments that are issued licenses to sell wine pursuant to section M.S.§ 340A.404. Subd. 5: 4) theaters that are issued licenses under section M.S.§ 340A.404; 5) hotels; and 6) bowling centers. Page 10: The renewal period was changed from 60 days to 30 days due to the fact that the state does not send renewal forms to cities within the 60 -day period so it makes it impossible for applicants and the city to comply with the 60 -day time frame. 401.11 RENEWAL APPLICATIONS. At least 68 days before a license issued under this chapter is to be renewed, an application for renewal shall be filed with the city. The decision whether or not to renew a license rests within the sole discretion of the Council. No licensee has a right to have the license renewed. Page 14: Extended Hours after 1:00 a.m.; Permit fee was added pursuant to state statute and a permit fee of $100.00 was developed to cover the cost of issuing the permits. Again, all permits for extended hours are granted at the discretion of the city council and the State AGE. Subd. 4. Extended Hours after 1:00 a.m.; permit fee. No licensee may sell intoxicating liquor or 3.2 percent malt liquor on sale between the hours of 1:00 a.m. and 2:00 a.m. unless the licensee has obtained a permit from the commissioner and approval of the City Council. Permits are effective for one year from the date of issuance. Financial or Budget Considerations: Fees for Liquor Licensing Services are covered in the City's Master Fee Schedule. Revenues include liquor license fees which cover the cost to issue the permits /licenses. Recommendation /Action Requested: Requires 2 Motions by City Council 1) Staff respectfully recommends the city council approve Ordinance 554 Amending Shorewood City Code Chapter 401 Pertaining to Liquor Regulations as proposed or make the appropriate changes as deemed necessary. Motion, second and simple majority vote required. 2) Staff respectfully recommends the city council approve Resolution 18 -21 Approving the Summary Publication of Ordinance 554 Amending Shorewood City Code Chapter 401 Pertaining to Liquor Regulations as proposed or make the appropriate changes as deemed necessary. Motion, second and simple majority vote required. Connection to Vision / Mission: Consistency in providing residents quality public service, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. City of Shorewood County of Hennepin State of Minnesota Ordinance 554 Amending Shorewood City Code Chapter 401, Liquor Regulations CHAPTER 401 LIQUOR REGULATIONS Section 401.01 Municipal Liquor Store abolished 401.02 State statutes adopted 401.03 Definitions 401.04 License required 401.05 Classification of licenses 401.06 License and investigation fees 401.07 Off sale 1 Licenses, number of 401.08 Persons ineligible for licenses 401.09 Application for a license 401.10 Licensing procedures 401.11 Renewal applications 401.12 Transfer of license 401.13 Restrictions on license 401.14 Term of license 401.15 Bond and insurance requirements 401.16 Conditions of license 401.17 Hours of operation 401.18 Prohibited acts and conditions 401.19 Suspension or revocation of license 401.20 Enforcement 401.21 Violation 401.22 License violation administrative penalties 401.01 MUNICIPAL LIQUOR STORE ABOLISHED. The city has determined to abolish the operation of municipal liquor stores for the off -sale of intoxicating liquor, effective on the date of the issuance of one or more private off -sale intoxicating beverage licenses. Liquor may be sold elsewhere in the city as provided by this chapter. (Ord. 441, passed 11 -5 -2007) Ordinance 554 Page 1 401.02 STATE STATUTE ADOPTED. The provisions of M.S. Chapter 340A, as they may be amended from time to time, with reference to the definition of terms, conditions of operation, restrictions on consumption, provisions relating to sales, hours of sale, and all other matters pertaining to the retail sale, distribution, and consumption of intoxicating liquor and 3.2% percent malt liquor are hereby adopted by reference and are made a part of this chapter as if set out in full. It is the intention of the City Council that all future amendments to M.S. Chapter 340A are hereby adopted by reference or referenced as if they had been in existence at the time this chapter is adopted. (Ord. 441, passed 11 -5 -2007) 401.03 DEFINITIONS. In addition to or as a supplement to the definitions contained in M.S. § 340A.101, as it may be amended from time to time, the following terms are defined for the purpose of this chapter. ALCOHOLIC BEVERAGE. Any beverage containing more than one -half 442 of one 4% percent alcohol by volume and includes the term LIQUOR as used in this chapter. CLUB. An incorporated organization organized under the laws of the state for civic, fraternal, social, or business purposes, for intellectual improvement, or for the promotion of sports, or a congressionally chartered veterans' organization, which: a. Has more than 30 members; b. Has owned or rented a building or space in a building for more than one year that is suitable and adequate for the accommodation of its members; and C. Is directed by a board of directors, executive committee, or other similar body chosen by the members at a meeting held for that purpose. No member, officer, agent, or employee shall receive any profit from the distribution or sale of beverages to the members of the club, or their guests, beyond a reasonable salary or wages fixed and voted each year by the governing body. DISTILLED SPIRITS. Ethyl alcohol, hydrated oxide of ethyl, spirits of wine, whiskey, rum, brandy, gin, and other distilled spirits, including all dilutions and mixtures thereof, for nonindustrial use. EXCLUSIVE LIQUOR STORE. An establishment used exclusively for the sale of those items authorized by state law (M.S. § 340A.412, Subd. 14). Ordinance 554 Page 2 INTOXICATING LIQUOR. Ethyl alcohol, distilled, fermented, spirituous, vinous, and malt beverages containing more than 3.2% percent of alcohol by weight. MALT LIQUOR. Any beer, ale, or other beverage made from malt by fermentation and containing not less than one -half 442 of one 1% percent alcohol by volume. MINOR. Any person under 21 years of age. OFF -SALE. The sale of alcoholic beverages in original packages for consumption off the licensed premises only. ON -SALE. The sale of alcoholic beverages for consumption on the licensed premises only. PACKAGE. A sealed or corked container of alcoholic beverages. RESTAURANT. An establishment, other than a hotel, under the control of a single proprietor or manager, where meals are regularly prepared on the premises and served at tables to the general public, and having a minimum seating capacity for guests as prescribed by the appropriate license issuing authority. 3.2% PERCENT MALT LIQUOR. Malt liquor containing not less than one -half 4�2 of one 4-% percent alcohol by volume nor more than 3.2% percent alcohol by weight. WINE. The product made from the normal alcoholic fermentation of grapes, including still wine, sparkling and carbonated wine, wine made from condensed grape must, wine made from other agricultural products than sound, ripe grapes, imitation wine, compounds sold as wine, vermouth, cider, perry and sake, in each instance containing not less than one -half 442 of one percent nor more than 24% percent alcohol by volume for nonindustrial use. WINE does not include DISTILLED SPIRITS as defined by state statute. (Ord. 441, passed 11 -5 -2007) 401.04 LICENSE REQUIRED. Except as provided in this chapter, no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit. (Ord. 441, passed 11 -5 -2007) Penalty, see § 104.01 401.05 CLASSIFICATION OF LICENSES. Licenses shall be of the following kinds: Ordinance 554 Page 3 Subd. 1. On -sale 3.2% percent malt liquor. These licenses may only be issued to restaurants, hotels, clubs, golf courses, and establishments used exclusively for the sale of 3.2% percent malt liquor for consumption on the premises only. Subd. 2. On -sale intoxicating liquor licenses. These licenses may be issued only to hotels, clubs, theaters, bowling centers, and restaurants and shall permit "on- sale" of liquor only. Subd. -3. On -sale wine licenses. These licenses shall be issued only to restaurants with a seating capacity for not fewer than 25 guests meeting the qualifications of M.S. § 340A.404, Subd. 5, and shall permit only the sale of wine not exceeding 4-4 24 °� percent alcohol by volume, for consumption on the licensed premises only, in conjunction with the sale of food. A wine license authorizes the sale of wine on all days of the week. A holder of an on -sale wine license who is also licensed to sell 3.2 percent malt liquor at on -sale pursuant to M.S. §340A.411, is allowed to sell intoxicating malt liquors at on -sale without an additional license. Subd. 4 5. Special club license. These licenses shall be issued only to incorporated clubs t.hieh have been in istene° for- 20 years r to and congressionally chartered veterans' organizations which have been in existence for ten three years of more and liquor sales will only be to members and bona fide guests, except that a club may permit the general public to participate in a wine tasting conducted at the club under section M.S. §340A.419. Subd. 5 -6. Special license for Sunday sales. Licenses authorizing sales on Sunday between the hours of 10:00 a.m. Sunday and 1:00 a.m. Monday in conjunction with the serving of food may be issued to any hotel, restaurant or club which has facilities for serving at least 30 guests at one time and which has an "on- sale" intoxicating liquor license. Subd. 6 q. Temporary on -sale 3.2% percent malt liquor or intoxicating liquor. These licenses may be issued only to clubs, charitable, religious or nonprofit organizations as provided in M.S. § 340A.404. Ordinance 554 Page 4 Subd. 7 -8. Off-sale 3.2% percent malt liquor. These licenses shall permit the sale of 3.2% percent malt liquor at retail in the original package for consumption off the premises only. Subd. 8 9. Off-sale intoxicating liquor licenses. These licenses may be issued only to exclusive liquor stores. Subd. 9. Extended Hours 2:00 a.m. liquor license. These licenses maybe issued at the discretion and approval of the city council to allow sales of intoxicating liquor and 3.2 percent malt liquor between the hours of 1:00 a.m. and 2:00 a.m. with a permit issued by the commissioner pursuant to MN Statute §340A.504 Subd.7. (Ord. 441, passed 11 -5 -2007; Am. Ord. 513, passed 6 -9 -2014) 401.06 LICENSE AND INVESTIGATION FEES. Subd. 1. Fees established. The investigation fees and annual fees for liquor shall be as provided in S§ 1301.02 of this caed . the City's Master Fee Schedule. Subd. 2. Payment offees, disposition. Each application for a license shall be accompanied by a receipt for payment in full of the required fees. All fees shall be paid into the General Fund. Subd. 3. Refunds. a. If an application for a license is rejected, the city shall refund the amount paid for the license fee. The investigation fee is not refundable. b. No refund of all or any part of a license fee shall be made except as authorized by statute. (Ord. 441, passed 11 -5 -2007) 401.07 OGLE LICENSES, NUMBER OF. The City Council is authorized to issue the following "o licenses: Subd. 1. Off -sale intoxicating liquor licenses, which may be issued only to exclusive liquor stores. City council may limit the number of off -sale intoxicating liquor licenses by ordinance. Ordinance 554 Page 5 On -sale intoxicating liquor licenses may be issued in statutory cities of 5,000 to 10,000 population not to exceed six licenses pursuant to M.S. §340A.413. Subd. 4. Exclusions from license limits are as follows: On -sale intoxicating liquor licenses may be issued to the following entities by a city, in addition to the number authorized by this section: (1) clubs, or congressionally chartered veterans' organizations; (2) restaurants; (3) establishments that are issued licenses to sell wine pursuant to section M.S.§ 340A.404, Subd. 5; (4) theaters that are issued licenses under section M.S.§ 340A.404; (5) hotels; and (6) bowling centers. (Ord. 441, passed 11 -5 -2007) 401.08 PERSONS INELIGIBLE FOR LICENSES. No license shall be granted to any person made ineligible for a license by state law. No license may be issued to: Subd. 1. A person under 21 years of age; Subd. 2. A person who has had an intoxicating liquor or 3.2% percent malt liquor license revoked within five years of the license application, or to any person who at the time of the violation owns any interest, whether as a holder of more than 5% five percent of the capital stock of a corporation licensee, as a partner or otherwise, in the premises or in the business conducted thereon, or to a corporation, partnership, association, enterprise, business, or firm in which any such person is in any manner interested; Subd. 3. A person not of good moral character and repute; and /or Subd. 4. A person who has a direct or indirect interest in a manufacturer, brewer, or wholesaler. In addition, no new retail license may be issued to, and the City Council may refuse to renew the license of, a person who, within five years of the license application, has been convicted of a felony or a willful violation of a federal or state law or local ordinance governing the manufacture, sale, distribution, or possession for sale or distribution of an alcoholic beverage. The city or appropriate state agency may require that fingerprints be taken and forwarded to the Federal Bureau of Investigation for purposes of a criminal history check. Ordinance 554 Page 6 (Ord. 441, passed 11 -5 -2007) 401.09 APPLICATION FOR A LICENSE. Subd. 1. In addition to the information required by the state Liquor Control Commission and state Bureau of Criminal Apprehension, the initial application shall also contain the further information required in this section, as well as other information that the Council may from time to time require. Every application for a license to sell alcoholic beverages shall be made on a form supplied by the city and shall state the following: a. Applicant's name and address; b. Applicant's age; C. Representations as to applicant's character with such references as the Council may require; d. Applicant's citizenship; e. The type of license the applicant is seeking; f. The business in connection with which the proposed license will operate and its location; g. Whether applicant is an individual, partnership, corporation or other form of organization; h. If the applicant is an individual, the requested personal information about the applicant and his or her background; If the applicant is a partnership, the names and addresses of all partners and the requested personal information about each partner and his or her background. The financial interest of each partner shall be disclosed, and a managing partner shall be designated. A true copy of the partnership agreement shall be submitted with the original application form; If the applicant is a corporation or other organization, the names and addresses of all officers and the proposed manager, and the requested personal information about each and his or her background. The names, Ordinance 554 Page 7 addresses, and financial interest shall be disclosed for all corporate shareowners who, together with direct relatives, have a controlling interest of the assets of said corporation, and the requested personal information shall be furnished about each such person and his or her background. True copies of the articles of incorporation and corporate bylaws shall be submitted with the original application form; k. The amount of assets which the applicant has in the business premises, fixtures, stock and operating capital shall be disclosed, together with proof of the source of such assets; The names and addresses of all persons, other than those listed above, who have any financial interest in the business, premises, fixtures, stock or operating capital, together with the amount and nature of such interest and the terms for payment or other reimbursement thereof. This shall include but not be limited to all lessors, mortgagors, lenders, lien holders, trustors, and persons who have cosigned notes or otherwise loaned, pledged or extended security to the applicant for any indebtedness; M. The address and legal description of the premises to be licensed and plans of the site and all buildings thereon, showing all appropriate dimensions; n. If the applicant is an individual, the application form shall be executed by that person. If the applicant is a partnership, the application form shall be executed by the managing partner, and if the applicant is a corporation or other organization the application form shall be executed by a corporate or organization officer; o. How long applicant has been in that business; p. How long applicant has been in that business at that place; and q. Such other information as the Council may require from time to time. Subd. 2. Every application for any license to sell alcoholic beverages shall also include a copy of each summons received by the applicant under M.S. §340A.802 during the preceding year. Subd. 3. In addition to containing the information prescribed in this section, the application for any license to sell alcoholic beverages shall also include the form prescribed by the state Alcohol and Gambling Enforcement Division and shall be verified and filed with the City Administrator /City Clerk. Ordinance 554 Page 8 Subd. 4. It shall be unlawful to make any false statement in any application. (Ord. 441, passed 11 -5 -2007) Penalty, see § 104.01 401.10 LICENSING PROCEDURES. Subd. 1. Investigation. a. Initial applications. At the time of each original application for a license, the applicant shall also pay in full an investigation fee. The city shall investigate all facts set out in the application. All initial applications for a license shall be referred to the South Lake Minnetonka Police Department for verification and investigation of the facts set forth in the application. The Police Department shall make a written recommendation and report to the City Council. Such report shall include, but shall not be limited to, a list of all violations of federal, state, or city law committed by the applicant, officers, and directors, if the applicant is a corporation, and managers as disclosed in the application. Upon an initial application the Police Department shall also conduct a preliminary background and financial investigation of the applicant. b. Renewal applications. All renewal applications shall be referred to the South Lake Minnetonka Police Department for verification and investigation of the matters set forth in the renewal application and determined by the City Administrator /City Clerk to require further investigation. C. Investigation results. Without limiting the discretion of the City Council to deny a license application for other reasons, no license shall be issued if the results of the investigation show, to the satisfaction of the City Council, that issuance would not be in the public interest. Subd. 2. The issuance of any license hereunder is and shall remain at the sole and absolute discretion of the City Council. Subd. 3. All licenses shall be and are issued subject to conformance with all provisions of this chapter and all other applicable regulations, ordinances, laws, and statutes. Subd. 4. Each license issued hereunder shall be issued to the applicant only. Each such license shall be issued only for the premises described in the application and shall not be effective beyond the compact and contiguous space described therein. Ordinance 554 Page 9 (Ord. 441, passed 11 -5 -2007) 401.11 RENEWAL APPLICATIONS. At least 60 30 days before a license issued under this chapter is to be renewed, an application for renewal shall be filed with the city. The decision whether or not to renew a license rests within the sole discretion of the Council. No licensee has a right to have the license renewed. (Ord. 441, passed 11 -5 -2007) 401.12 TRANSFER OF LICENSE. No license issued under this chapter may be transferred without the approval of the City Council. Any transfer of stock of a corporate licensee is deemed to be a transfer of the license, and a transfer of stock without prior Council approval is a ground for revocation of the license. An application to transfer a license shall be treated the same as an application for a new license, and all of the provisions of this code applying to applications for a license shall apply. (Ord. 441, passed 11 -5 -2007) 401.13 RESTRICTIONS ON LICENSE. The following provisions shall govern the initial issuance of a license and the continued validity of a license issued pursuant to this chapter: Subd. 1. Each license shall be issued only to the applicant and for the premises described in the application. Subd. 2. Not more than one license shall be directly or indirectly issued within the city to any one person. Subd. 3. No license shall be granted or renewed for operation on any premises on which taxes, assessments, utility charges, service charges, or other financial claims of the city are delinquent and unpaid. Subd. 4. No license shall be issued for any place or any business ineligible for a license under state law. Subd. 5. No license shall be granted within 200 feet of any school or any church. (Ord. 441, passed 11 -5 -2007) Ordinance 554 Page 10 401.14 TERM OF LICENSE. All licenses shall expire on the last day of May in each year. Each license shall be issued for a period of one year; except, that if a portion of the license year has elapsed when the application is made, a license may be issued for the remainder of the year for a pro rata fee. In computing the fee, any unexpired fraction of a month shall be counted as one month. (Ord. 441, passed 11 -5 -2007) 401.15 BOND AND INSURANCE REQUIREMENTS. Subd. 1. Bond, insurance or cash required. Any person or corporation licensed to sell alcoholic beverages at on -sale or off -sale shall demonstrate proof of financial responsibility with regard to liability imposed by M.S. § 340A.801 to the Commissioner of Public Safety as a condition of the continuance, issuance, or renewal of his or her license. Proof of financial responsibility may be given by filing: a. A certificate that there is in effect an insurance policy or pool providing for the following minimum coverages: (1) $50,000 because of bodily injury to any one person in any one occurrence and subject to the limit of one person; in the amount of $100,000 because of bodily injury to two or more persons in any one occurrence; in the amount of $10,000 because of injury to or destruction of property of others in any one occurrence; (2) $50,000 for loss of means of support of any one person in any one occurrence and subject to the limit of one person; $100,000 for loss of means of support of two or more persons in any one occurrence; or b. A bond of a surety company with minimum coverages as provided in Subd. La. above; or C. A certificate of the commissioner of finance that the licensee has deposited with him or her $100,000 in cash or securities which may legally be purchased by savings banks or for the trust funds having a market value of $100,000. Subd. 2. Approval of security. The security offered under Subd. 1 above shall be approved by the City Council, and in the case of applicants for "on -sale wine" or "intoxicating malt liquor /wine" licenses by the State Liquor Control Director. Surety bonds and liability insurance policies shall be approved as to form by the city. Ordinance 554 Page 11 Subd. 3. Failure to obtain insurance. A licensed business operating without having the liability insurance required on file at all times with the City Administrator /City Clerk, shall immediately and without prior notice to the licensee and without action of the City Council have any license granted by the city prior thereto revoked, and the license may not be reissued until proof of compliance with the financial responsibility requirements is presented to the City Administrator /City Clerk and upon review and approval of the same by the City Council. (Ord. 441, passed 11 -5 -2007) 401.16 CONDITIONS OF LICENSE. Every license is subject to the conditions in the following subdivisions and all other provisions of this chapter and of any other applicable ordinance, state law or regulation. Subd. 1. Conduct of business. Every licensee is responsible for conduct of his or her place of business and the conditions of sobriety and order in it. The act of any employee on the licensed premises authorized to sell intoxicating liquor therein is deemed the act of the licensee as well, and the licensee shall be liable to all penalties provided by this chapter and the law equally with the employee. Subd. 2. License to be posted. All licensed premises shall have the license posted in a conspicuous place at all times. Subd. 3. Sales to certain persons restricted. No alcoholic beverage shall be sold or served to any intoxicated person or to any person under 21 years of age. Subd. 4. Minors on the premises a. No person under the age of 18 years shall be employed in any rooms constituting the place in which intoxicating liquors or 3.2% percent malt liquor are sold at retail on -sale, except that persons under the age of 18 may be employed as musicians or to perform the duties of a bus person or dishwashing services in places defined as a restaurant, hotel, motel, or other multipurpose building serving food in rooms in which intoxicating liquors or 3.2% percent malt liquor are sold at retail on -sale. b. No person under the age of 21 years may enter a licensed establishment except to work, consume meals on premises that qualify as a restaurant, or attend social functions that are held in a portion of the premises where liquor is not sold. Ordinance 554 Page 12 Subd. 5. Gambling or gambling devices. No gambling or any gambling device shall be permitted on any 3.2% percent licensed premises. Subd. 6. Display during prohibited hours. No "on- sale" establishment shall display liquor to the public during hours when the sale of liquor is prohibited. Subd. 7. Inspections. Every licensee shall allow any peace officer, health officer or properly designated officer, or employee of the city to enter, inspect and search the premises of the licensee during business hours without a search and seizure warrant and may seize all intoxicating liquors found on the licensed premises. (Ord. 441, passed 11 -5 -2007) 401.17 HOURS OF OPERATION. Subd. 1. 3.2% percent malt liquor. No sale of 3.2% percent malt liquor shall be made on any Sunday between the hours of 4-2:00 a.m. and 120:00 neon a.m. No sale shall be made between the hours of 4-2:00 a.m. and 8:00 a.m. of any other day. Subd. 2. Intoxicating liquor; on -sale. No sale of intoxicating liquor for consumption on the licensed premises may be made: a:(1) Between 4-2:00 a.m. and 8:00 a.m. on the days of Today Monday through Saturday; b-. Between 12.00 midnight and 8.00 a.m. on Mendays,- s.(2) After 4-2:00 a.m. on Sundays, except as provided by a special license for Sunday sales as provided by § 401.05, Subd. 7 or with a city issued wine license as provided in §401.05, Subd.3; Lb .� WAWqNm 101M. W 11111111 Subd. 3. Intoxicating liquor; off-sale. The hours of operation shall be as provided in M.S.§ 340A.504. Subd. 4. Extended Hours after 1:00 a.m.; permit fee. No licensee may sell intoxicating liquor or 3.2 percent malt liquor on sale between the hours of 1:00 a.m. and 2:00 a.m. unless the licensee has obtained a permit from the commissioner and approval of the City Council. Permits are effective for one year from the date of issuance. (Ord. 441, passed 11 -5 -2007; Am. Ord. 448, passed 4 -14 -2008) Penalty, see § 104.01 Ordinance 554 Page 13 401.18 PROHIBITED ACTS AND CONDITIONS. Subd. 1. Liquor in unlicensed places. No person shall mix or prepare liquor for consumption in any public place or place of business unless it has a license to sell liquor "on- sale" or a permit from the Liquor Control Director under M.S. §340A.414 and §340A.504. Subd. 2. Consumption in public places. No person shall consume liquor on a public highway, public park, or other public place. This provision does not apply to consumption at the Community Center with the prior approval of the City Council. (Ord. 441, passed 11 -5 -2007) Penalty, see § 104.01 401.19 SUSPENSION OR REVOCATION OF LICENSE. Subd. 1. The violation of any provision or condition of this chapter by a liquor licensee or his or her agent shall be grounds for revocation or suspension of the license. Subd. 2. The Council may either suspend, for not to exceed 60 days, or revoke any liquor license upon finding that the licensee has failed to comply with any applicable statute, regulation, or ordinance relating to intoxicating liquor. No suspension or revocation shall take effect until the licensee has been afforded an opportunity for a hearing. Subd. 3. A license granted under this chapter may be revoked or suspended by the Council after written notice to the licensee and a public hearing. The notice shall give at least eight days- notice of the time and place of the hearing and shall state the nature of the charges against the licensee. The Council may suspend any license pending a hearing on revocation or suspension. (Ord. 441, passed 11 -5 -2007) 401.20 ENFORCEMENT. It shall be the duty of all law enforcement officers of the city to enforce the provisions of this chapter, to search premises and seize evidence of law violation and preserve the same as evidence against any person alleged to be violating this chapter, and to prepare the necessary processes and papers therefore. (Ord. 441, passed 11 -5 -2007) 401.21 VIOLATION. Any person violating any provision of this chapter is guilty of a misdemeanor, unless a different penalty is specified by state statute. Ordinance 554 Page 14 (Ord. 441, passed 11 -5 -2007) Penalty, see § 104.01 401.22 LICENSE VIOLATION ADMINISTRATIVE PENALTIES. Any licensee found to have violated this chapter, or whose employee shall have violated this chapter, shall be charged an administrative fine as provided in § 1301.02 of this eede the City Master Fee Schedule. (Ord. 441, passed 11 -5 -2007) WHEREAS, The Shorewood City Council administers and regulates the liquor licensing regulations within the city adhering to Minnesota State Statutes and the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division guidelines. WHEREAS, In the public's interest the council provides for the issuance and the regulation of liquor licensing and regulation in the community. WHEREAS, In review of Shorewood City Code Chapter 401, staff found a number of discrepancies and housekeeping items, to consider for amendment to the chapter, to better align with State regulations and local enforcement of the requirements and the last thorough review was performed in 2007. NOW THEREFORE the City Council of the City of Shorewood, Minnesota, ordains: Section 1. That Ordinance 554 Amending Shorewood City Code, Chapter 401, Liquor Regulations has been hereby approved and adopted. Section 2. This Ordinance 554 adopting the Amendments to City Code, Chapter 401, Liquor Regulations shall take effect upon publication in the City's official newspaper. ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this 26th day of February 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor Ordinance 554 Page 15 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 18 -021 A RESOLUTION APPROVING PUBLICATION OF ORDINANCE 554 AMENDING SHOREWOOD CITY CODE CHAPTER 401 LIQUOR REGULATIONS WHEREAS, at a duly called meeting on February 26, 2018, the City Council of the City of Shorewood adopted Ordinance 554 entitled "AN ORDINANCE AMENDING TITLE 400, CHAPTER 401 OF THE SHOREWOOD CITY CODE PERTAINING TO LIQUOR REGULATIONS "; and, WHEREAS, The City Council has adopted amendments administering and regulating the liquor licensing regulations within the city adhering to Minnesota State Statutes and the Minnesota Department of Public Safety, Alcohol and Gambling Division guidelines in the public interest and providing for issuance and regulation of liquor licensing and regulation in the community. The purpose of the summary is to inform the public of the intent and effect of the ordinance while saving the expense of publishing the entire ordinance. The full and complete ordinance is on file in the office of the City Clerk, available on the legal posting board and on the city website. NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD: The City Council finds that the attached Summary Publication of Ordinance No. 554 clearly informs the public of intent and effect of the Ordinance. 2. The City Clerk is directed to publish Ordinance No. 554 by title and summary, pursuant to Minnesota Statutes, Section 412.191, subdivision 4. 3. A full copy of the Ordinance is available at Shorewood City Hall and on the city's website. ADOPTED by the Shorewood City Council on this 26th day of February 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor (Official Publication) CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA ORDINANCE 554 (SUMMARY PUBLICATION) AN ORDINANCE AMENDING CHAPTER 401 OF THE SHOREWOOD CITY CODE PERTAINING TO LIQUOR REGULATIONS SECTION 1: 401.01 Municipal Liquor Store abolished 401.02 State statutes adopted 401.03 Definitions 401.04 License required 401.05 Classification of licenses 401.06 License and investigation fees 401.07 Licenses, number of 401.08 Persons ineligible for licenses 401.09 Application for a license 401.10 Licensing procedures 401.11 Renewal applications 401.12 Transfer of license 401.13 Restrictions on license 401.14 Term of license 401.15 Bond and insurance requirements 401.16 Conditions of license 401.17 Hours of operation 401.18 Prohibited acts and conditions 401.19 Suspension or revocation of license 401.20 Enforcement 401.21 Violation 401.22 License violation administrative penalties SECTION 2: Ordinance becomes effective upon publication. The amendments in their entirety are available for review in the City Clerk's office. Adopted by the Shorewood City Council on February 26, 2018. s/s Sandie Thone, City Clerk I M M City of Shorewood Council Meeting Item Title /Subject: Approving 2018 Master Fee Schedule Update Meeting Date: Monday, February 26, 2018 Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: Resolution 18 -22 Master Fee Schedule, Page 7, Liquor License Fees KC MEETING TYPE Regular Meeting Policy Consideration: Pursuant to MN State Law municipalities shall set forth fees to be reimbursed for administrative costs and expenses associated with issuing permits, licenses and providing other city services. Background: The City of Shorewood is required to set forth fees and charges to reimburse the city for administrative and other expenses related to the issuing of permits, licenses and other services. The city is required to maintain the relevant schedule of fees and regularly audit their effectiveness and ensure the cost to issue permits or provide services are covered but that costs do not exceed the cost to issue the permit or provide the service as municipalities are not to profit from the fees and charges. On February 26, 2018 the city council adopted Ordinance 554 amending Shorewood City Code 401 Liquor Regulations. With the adoption of this code amendment, the Wine /Strong Beer License was eliminated and therefore the fee needs to be removed from the 2018 Master Fee Schedule. In addition, the adoption of the ordinance allows for an Extended Sales License and an appropriate fee was created and added to the fee schedule for this item in the amount of $100.00 paid to the city in addition to the fee collected by the State of Minnesota Alcohol and Gambling Enforcement Division. Financial or Budget Considerations: The city fees proposed adequately cover the cost of issuing licenses and providing the services as described. Recommendation /Action Requested: 1) Staff respectfully recommends the city council approve Resolution 18- 22Approving the Updated 2018 Master Fee Schedule as proposed or make the appropriate changes as deemed necessary. Motion, second and simple majority vote required. Connection to Vision / Mission: Consistency in providing residents quality public service, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 18 -022 2018 UPDATED MASTER FEE SCHEDULE WHEREAS, the City of Shorewood and its activities as a municipality requires setting forth fees and charges to reimburse the city for administrative and other expenses related to the issuing of permits, licenses and other services; and WHEREAS, the City of Shorewood must maintain a relevant schedule of fees and regularly audit their effectiveness; and WHEREAS, the City of Shorewood has established fees for licensing, permits, programs, and services that include but are not limited to building, zoning, planning, business, animal, park and recreation, rentals, solicitors, fire prevention, utility, franchise, administrative citations, and other miscellaneous fees that further the health, safety and welfare of the community at large; and WHEREAS, all fees and charges shall be fixed and determined by the council and set forth in the master fee schedule which will be adopted by resolution and uniformly enforced; and WHEREAS, the Shorewood City Council has considered proposed Ordinance 554, Amending City Code Chapter 401 Pertaining to Liquor Regulations and approved the ordinance at a meeting held on February 26, 2018. The proposed fee changes pertaining to the ordinance include the deletion of the Wine /Strong Beer License Fee as this license is no longer valid and the addition of the Extended Hours 2:00 a.m. License Fee for this new license category which was established with the passing of this ordinance. The fees have been adjusted accordingly in the attached updated 2018 Master Fee Schedule. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood the updated 2018 Master Fee Schedule for the City of Shorewood is adopted. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of February 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor II. Liquor License Fees and Liquor Violation Fines Type of Charge /Fee City Code Reference Charge /Fee liquor license - on -sale 401.06.1 $7,500 -Intoxicating Wine license - on -sale 401.06.1 $1,000 nz S2-,4W Extended Sales 2:00 a.m. liquor license (in addition to State required fee) for Can -Sale Intoxicating and Malt Liquor Establishments 401.05 $100 Intoxicating liquor - off -sale 401.06.1 $310 special club license 401.06.1 $250 -Liquor Sunday license 401.06.1 $200 -Special 3.2% malt/liquor license - on -sale 401.06.2 $300 3.2% malt liquor license - off -sale 401.06.2 $50 3.2% malt liquor or intoxicating liquor license 401.06.2 $25 -Temporary license investigation fee -New license 401.06.1 $500 -Liquor Liquor license investigation fee - Renewal with change in managers/owners/like 401.06.1 $250 Liquor licensees' in violation 401.21 $500 /first offense $1,000 /second offense in 24- months $1,500 /third offense in 24- months $2,000 /fourth offense in 24- months #9E MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Southshore Center Improvements Meeting Date: February 26, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Attachments: Chair quote Background: This memo is largely a place holder for some finish decisions staff will be asking for the council's input. Included in the CIP for the SSC, was $27,000 for chairs. We will have samples of both chairs at the meeting, but staff is recommending purchasing the more expensive chair, but only ordering 100 to stay under the budget amount. Most events that happen at the SSC do not need 100 chairs so we keep 100 of the current chairs available for larger events. Paint finishes, cabinets, and flooring will also be discussed and samples will be at the meeting for your consideration. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CREATED 812912017 Product options that must be determined (aka TBDs) exist and must be selected prior VALID THROUGH 11/2712017 to purchase order submittal. These items are notated in the far right column with ( ?) Prepared By Zachary Dagneau Quote Filename City of Shorewood: Southshore Community Center - 17ZRD- 359871/C Line Model Qty. Sell Price Extended Total TBD Options 1.1 TSNAP Torsion Sled Base Chair,Armless,Poly Seat/Back 200 $133.48 $26,696.00 Torsion Frame Color > >To Be Detonnined TBD << Poly Seat & Back Color No Fire Retardant /NFR Poly Seat &tuck Color N €:R >>To Be Detennine d TBD- I`orsion Ts Glides >>To Be Detwmniecd TBDK< 1.2 TSNAU Torsion Sled Base Chair,Armless,Uph Seat/Back 200 $251.45 $50,290.00 Torsion Frame Cotor >>To Be DeterinV K d T13D << Poly Seat & Back Color >> To Be Detenninecd T'BD <c Torsion Stack Upholstery Compliance to TB 117 -2013 INFR Torsion Stack Upholstery Group 2V Vinyl GRP2V G2V Vinyl > >To Be Dolermined TBD« Tomion Tr, Glides > >To Be Dedernrined 1 "BD- WorkGroup Product Subtotal $76,966.00 NOTES: Images shown above are intended for approximate visual reference only and may not represent the exact models, numbers, descriptions or options selected. Refer to the model number /description /options shown for full product specifications. Sales Tax (For Shipment within the United States Only): Estimated sales /use tax will be calculated when order is entered. It is the customers's responsibility to pay any applicable sales /use tax due upon invoicing. A customer will not be charged sales tax if (1) a Resale Certificate, (2) an Exempt Organization Certificate, or (3) a Direct Pay permit is on file with KI's Finance Department. If no certificate is on file, the appropriate sales /use tax rate in effect at shipment will be applied and tax will be added to the customer's invoice. Page; 2 of 3 I M M City of Shorewood Council Meeting Item Title /Subject: Authorization to Accept Quote for Revize Website Meeting Date: Monday, February 26, 2018 Prepared by: Julie Moore, Communications Coordinator Reviewed by: Greg Lerud, City Administrator; Sandie Thone, City Clerk Attachment: Pricing proposal and Resolution 9F MEETING TYPE Regular Policy Consideration: The City of Shorewood needs to update the city websites to meeting Americans with Disabilities Act (ADA) requirements as directed by the Department of Justice for state and local websites. The 2018 Budget has $9,000 allotted for website development. Background: Staff has reviewed the websites of many cities and met with five companies to review options for an updated and compliant city website. Updating our website with an outside company will meet ADA compliance requirements and will give us the advantages of many citizen engagement apps, staff productivity apps, and more citizen communication options. The new site will also add mobile responsiveness. Company Initial Set -Up Annual Fee* Extras Included Revize $8,685 $1,900 . Free redesign after 4t" year . No contract requirement . Facilities reservation system . Online form and survey tool . Unlimited upgrades to new Civic Live $9,500 $1,900 . Free redesign after 4t" year . No contract requirement . Online form and survey tool . Citizen Request System Vision $15,000 $4,800 * Not payable in initial set -up year • Staff training • E- notification system .On -line payment portal • Intranet ind existing modules • Staff training • E- notification system • Intranet • Select from one to four templates • Staff training .One round of revisions Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Currently the city runs three websites: www.ci.shorewood.mn.us, www.southshore- center.org, www.arcticfever.net. Staff will work with Revize to absorb the three websites into one site, making it more efficient and easier to maintain, while still being able to use individual URL addresses. Action Requested: After reviewing proposals from Revize, CivicLive, Vision, and two private contractors, staff respectfully recommends the city council authorize the acceptance of the quote from Revize for a custom designed website for a one -time fee of $8,685, and $1,900 fee per year for the next four years. After year four a free complete redesign of the website is included. Revize seems to offer the greatest services and is within budget. Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Proposal for The City of Shorewood, Minnesota Phase 1: Project Planning and Analysis, SOW $500 Phase 2: Discovery & Design from scratch -One concept, three rounds of changes, home page template $1,900 and inner page design and layout, includes Responsive Web Design for great viewing on any size handheld internet viewing device complete with pictures and no need to zoom in on the text! Phase 3 & 4: Revize Template Development - Set -up all CMS modules listed on the following page with $2,250 linking to any additional 3rd party web application. You also receive all updates to all CMS modules for the life of your Revize relationship. And you own the technology, design and content! Phase 5: QA Testing $750 Phase 6: Site map development/content development for all the top tier department home pages and j $585 content migration from old website into new website including spell checking and style corrections — up to 90 webpages and 105 documents (Approx. number on your website today). Grand Total (1st year) $8,685 Second year and onward investment $1,900 /year Revie 47 of 64 CITY OF SHOREWOOD RESOLUTION NO. 18 -019 A RESOLUTION ACCEPTING QUOTES FOR REVIZE WEBSITE WHEREAS, the City of Shorewood ( "City ") is a required to meet website standards for the American's with Disabilities Act (ADA); and WHEREAS, the City budgeted $9,000 in the 2018 budget for website redesign and updates; and WHEREAS, the City reviewed several proposals and the Revize website proposal met all of the requirements of the City mandates and was the least expensive; NOW, THEREFORE, IT IS RESOLVED that the City Council of the City of Shorewood hereby accepts the submitted quote of $8,685 by Revize for the redesign and development of the city website. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 26th day of February, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor