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03-12-18 CC Reg Mtg agendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, March 12, 2018 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Johnson Labadie Siakel Sundberg Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of February 26, 2018 Minutes B. City Council Regular Meeting Minutes of February 26, 2018 Minutes C. Approval of the Verified Claims List Claims List D. Agreement for Jet -Vac purchase City Administrator Memo E. Approve Resolutions for Grant Applications for Badger Park Planning Director Memo Resolution 18 -023 Resolution 18 -024 F. Re- Appointment to LMCC Board City Administrator Memo Resolution 18 -025 G. Approval of Multiple Dock Facility License - Shorewood Yacht Club Planning Staff Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. 2018 Shorewood Photo Contest City Clerk Memo Power Point Presentation 6. PARKS CITY COUNCIL REGULAR MEETING AGENDA — MARCH 12, 2018 Page 2 7. PLANNING A. Report by Commissioner Davis on March 6, 2018 Planning Commission Meeting 8. ENGINEERING /PUBLIC WORKS A. Receive Addendum for Feasibility Report for Reconstruction of Streets, City Engineer Memo Authorize Preparation of Plans and Specifications for Watermain, Resolution 18 -026 City Project 17 -04 B. Accept Proposals for Alarm Upgrades for the Water System Public Works Director Memo 9. GENERAL /NEW BUSINESS A. 5815 Club Lane B. Southshore Center 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. 2. B. Mayor and City Council 11. ADJOURN City Administrator Memo City Administrator Memo CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MEETING MONDAY, FEBRUARY 26, 2018 MINUTES 2A 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 5:00 P.M. 1. CONVENE COMBINED CITY COUNCIL AND PLANNING COMMISSION WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:03 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers, Labadie, Siakel, Sundberg PM); Commissioners Maddy, Davis, Gotham, Eggenl Administrator Lerud; Planning Director Darling; City Representatives Alan Brixius and Bob ° irmis Absent: None. B. Review Agenda Siakel moved, Labadie seconded, approving 2. NAC COMPREHENSIVE PLAN UPDAT Planning Director Darling introduced NAC Repres progress report and review some of the work that Comprehensive Plan will 'be submitted to the Met Co presente (arrived at 5:40 Riedel; City Fauske; NAC passed 4/0. Ives Alan Brixius and Bob Kirmis, to give a been done. The City is anticipating that the on time, in July. Mr. Brixius stated that they are looking at they 2044 Comprehensive Plan for Met Council. He noted that most of the polices and goal statements, are consistent with what was identified in the tactic interviews and were also consistent with what came out of the community survey. He noted that there were three open houses held and approximately 30 residents attended. He stated that is actually a great turn out and explained that he had been at other open houses for other communities, and the number of staff outnumbered the residents. He noted that an on -line survey was also conducted, with paper copies available at City Hall. He reviewed the highlights of the information gathered via the surveys and the open house meetings. Mr. Brixius noted that in reviewing the 2030 Comprehensive Plan, it was felt that much of the policy plan was still pertinent. He reviewed the suggested language changes and additions to the 2040 plan. He noted that he would like feedback on the land use residential density standards in relation to Shorewood as a standalone community as well as part of the larger community in relation to the adjacent communities. He reviewed the proposed objectives and asked if the group agreed with them. Councilmember Sundberg stated that she wasn't sure how to handle the whole affordable housing issue, because, in her opinion, there is some affordable housing in the smaller, older homes. Mr. Brixius stated that this is an issue he sees in other communities also. For example, if a City has 80% of their available housing as affordable, Met Council may come back and say that they need another 48 units. They are talking about density and affordability based on area median income. He stated that based on Shorewood's development pattern, he is not sure if these projected numbers are realistic. He explained CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES February 26, 2018 Page 2 of 6 that the strategy the City had in 2030 and the one that he foresees carrying forward this time also, is to make the argument that there is not a large employment area, limited transit availability, so the demand for affordable housing in the area will be different than a City who has those things available. Mayor Zerby stated that a large part of this is the presence of the lake and the difficulty in finding the type of land to put in a larger density project on. Chair Maddy asked why it was still included in our Comprehensive Plan if the economics and the geography don't work. Mr. Brixius stated that was part of the discussion he wanted to have and is that the City will not make any promises to Met Council. The a affordable housing can be offered through mortgage assistant or rental Councilmember Siakel asked for the definition of " Mr. Brixius stated affordable housing is based on what the area me( that earns 80% of that income, and 30% of that income can go towa affordable housing. Councilmember Siakel stated that, to her, the median income for S gave the example from her street. She has one of the wealthiest M street is multiple families with multiple generations living under the Mr. Brixius stated that this section will be housing. is hearing from this meeting will need to be made that income is. If you are a, household lousing, that is what is considered residents varies widely, and living there and across the discussed with affordable Councilmember Siakel stated that she'has heard from residents that want to stay in the area but they just can't afford it anymore." She questioned whether that was something the City could even have any control over. Mr. Brixius noted that there are some tax credit type projects that may be able to help address that, but he is unsure if that would be feasible here in Shorewood because he isn't sure where it could be put in the City. Commission Appointee Eggenberger asked 'how much force was behind these directives from the Met Council. He asked, if Shorewood goes back and explains everything being discussed tonight and why the City doesn't feel we can support that kind of density, can the Met Council come back and say, too bad, you are putting 48 units of affordable housing in whether you like it or not. Mr. Brixius stated that it is currently written including the language "as opportunities present themselves ", so it doesn't require the City to be aggressive with development. Mr. Kirmis stated that the City should be prepared for the Met Council to come back after this is submitted and say that it doesn't meet the affordable housing directives of the regional plan. Commission Appointee Eggenberger asked how big of a stick they had and if that meant the City must do it. Mr. Brixius stated that generally where non - compliance would come into play was if the City was applying for any regional grants or State assistance. He moved on to review the Transportation portion of the CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES February 26, 2018 Page 3 of 6 Comprehensive Plan. He noted that everything points to the importance of walking, whether it be sidewalks or trail systems. He encouraged the group to take a closer look at the policy plan and if there are any changes that they would recommend or language edits, he asked that they get those changes to Planning Director Darling and she will pass them along. Mr. Brixius reviewed the Natural Resources Plan language and noted the importance of tree preservation and shoreline protection to the City. He noted that a new thing that Met Council has asked communities to address is solar resources. Councilmember Sundberg asked how the City stacked up against other communities with regard to sustainability. Mr. Brixius says he is unsure but suspects that they are similar to other communities on the lake. He urged caution in how the City addresses this, because the loss of a significant number of trees in order to gain access to solar energy would be a tragedy. The goal is not to clear, cut an area of the City an install solar panels. Commissioner Riedel commented that the shift has been tee .roof -top solar installations rather than free- standing. Mr. Brixius stated that the City would much prefer to have them integrated into the building design rather than a freestanding unit, for both wind and solar. He suggested continuing discussions on the Comprehensive Plan as more of a regular meeting to discuss additional chapter's. Councilmember Sundberg asked how he coordinated with the County and Met Council. Mr. Brixius stated that Hennepin County is not into land use, so they haven't had to coordinate in that aspect, but have with respect to transportation. Councilmember Sundberg stated that site has gotten involved a bit at the County level in planning and noted that many times it feels like they are in island out there just doing their own thing and wished there could be more a cooperative effort. Mayor Zerby asked Planning Director Darling to walk the group through the survey results. Planning Director Darling noted that NAC had compiled the data from the open houses and suggested that they review the results. Mr. Kirmis stated that there were 242 on -line surveys completed. In terms of importance, things which rose to the top were: tree preservation, increasing shared surfaces with other cities, promote commercial redevelopment in Smithtown and County Road 19 area, encourage homeowners to install solar energy, and more housing options. ' Planning Director Darling stated that of these five areas, it was very clear that tree preservation turned out to be the most significant. There is an overwhelming support in the City for continuing with the tree preservation requirements. Commissioner Riedel stated that he had a suggestion from a resident to not only prioritize by species, but also by age and size of tree. For example, if an oak or maple tree exceeds a certain diameter, then that has CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES February 26, 2018 Page 4 of 6 its own special classification and getting a permit to take it down should be more difficult than removing a younger tree. Mr. Brixius stated that there is a term called a "significant tree" that can be used, which means one that is at least 8 inches in diameter and shoulder height. He stated that in other communities where there is a tree preservation ordinance, they also included language that the tree has to be disease free and also not prone to disease, like an elm or a green ash. Those types of trees would not be labeled "significant ". He stated that just because a tree has a larger diameter, it shouldn't necessarily be preserved. For example, if it is diseased, it would make more sense to take that down and preserve the younger trees around it. Mr. Kirmis noted that in tree preservation, hard wood is given priority over soft wood, for instance, typically a significant tree of the hard wood variety is 6 inches in diameter and for soft wood would be 12 inches in diameter. An evergreen is considered significant it is 12 feet or greater in height. They are not all treated the same. Commissioner Riedel stated that he knew that cottonwoods and boxelders are specifically excluded from being significant trees. His point was there is a classification of significant or not and he would like to consider more classifications for trees that merit special'prbtection. Chair Maddy stated that the wording is for tree preservation only "during permanent activity, so savvy homeowners could cut the tree down before they apply for their building permit. Mr. Brixius stated that they have seen that type 'of thing happen. Generally,; the tree preservation ordinances that they have seen are related to site improvement or a building permit. He has seen some communities require a tree removal permit if someone wants to take down a tree. He stated he wasn't sure if the City wanted to go that far, because, the property owner really owns the tree and would the City want to interfere in them being able to use their property in the manner they chose. Commissioner Riedel asked if there was a protection along the wetland buffer strip. He asked if a permit was required in that 35 -foot strip to take down any trees Planning Director Darling stated that you didn't need a permit, but you shouldn't remove natural vegetation from the wetland. Mr. Kirmis went back to reviewing the survey results. He noted that when asked what things that should be considered ,a financing priority, the answers were street improvements above and beyond regular maintenance; providing trails; stonn water management; park improvements; proactive code enforcement; expanding water service to residents; and improvements to the Southshore community center. Mayor Zerby noted that it was interesting that people were now looking for street improvements. In the past, there has been a lot of push back when that was suggested because people liked the narrow streets and the country feel. He would like to take a closer look at modernizing the roads. Mr. Brixius asked if the City used an assessment policy for road improvements. Mayor Zerby noted that the City does not currently assess for any road improvements but the money was taken from the general fund. CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES February 26, 2018 Page 5 of 6 Mr. Brixius stated that he has seen more and more communities of similar size to Shorewood also funding road improvements through the general fund to eliminate the push back on improvements. He asked how the City evaluated the streets. Engineer Fauske stated that the streets are rated and the Public Works Director had a program set up to evaluate the streets on a recurring basis. She noted that after the recent Council retreat, it was decided to revisit the City's approach to capital improvement planning and take into account the utilities needs and trail connections, as well. Planning Director Darling stated that she felt it was pretty clear from the handwritten portion of the survey, that even though the question was not to include regular maintenance, the comments from residents were including regular maintenance. Councilmember Sundberg asked about the comments made around the code enforcement issue. Planning Director Darling stated that of course there were people" that preferred not to have any code enforcement done on their property. There were quite a few people that said that they didn't like being put in the position of tattling on their neighbor. She stated that complaints are kept confidential and it is not revealed who made the complaint, but they do require a name and phone number. Mayor Zerby noted that he is sure in most cases, the resident can tell who complained about them to the City. He said that is where proactive code enforcement would help the issue. Councilmember Sundberg stated that raises the issue of the budget impact with people out checking on properties. Commissioner Maddy gave an example of a complaint about a portable car port. The City had to take administrative action against them, when all of us know there are probably 30 other ones sitting around town that have not been reported. He stated that enforcement sometimes felt hypocritical. Mr. Kirmis stated that he agreed there would be a financial impacts of proactive code enforcement because it would likely require at least a part -time code enforcement officer and noted that it is a very time - consuming process to treat everyone in the City the same. Mayor Zerby„ stated that Excelsior has used their police force to help with some of their code enforcement, which has klpcd keep the costs down. Planning Director Darling stated that at the retreat they Council had divided the City into 3 areas and there is one area that is very clearly interested in proactive code enforcement. So, if the City decided to go this route, that area could be tackled first. Mr. Kirmis reviewed more information from the surveys. He stated that also included in the survey was a question about what recreational facilities that resident would like to see and far and away was the response of additional trails. Not only the traditional walking trails, but also off -road trails, indoor trails, improvements to the LRT trail and cross - country ski trails. Some other facilities that were mentioned were: a sports complex or recreational center; city docks and boat slips on Lake Minnetonka; hockey and skating rinks; swimming pool; tennis court; and splash pad. He stated that there was also a question about what public facilities that residents would like to see in Shorewood. The most common response in this area was related to sidewalks and trails, but also mentioned a brush, leaf and yard waste drop off facility, curb side pickup of hazardous materials and more frequent recycling pickups. He reviewed the demographics of the CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES February 26, 2018 Page 6 of 6 survey respondents and noted a majority were above age 50. He reviewed some of the issues that were raised by the 30 residents that attended the open houses: proactive code enforcement; development on non- conforming lots; more housing options. The open house attendees also highlighted storm water management and tree preservation as the most important natural resource items. Increased pedestrian safety and trail connections were the most popular items mentioned in the transportation areas. He gave a brief overview of the other responses and input given at the open houses. Mayor Zerby noted that the survey responses were interesting and, for the most part, mirrored what the Council and the Planning Commission already felt was important, so it was good to have some validation that the City is heading in the right direction. Mr. Brixius stated that they would like to work with Planning with this group over the next few months, just to keep things they would like to dig deeper into land use and transportation. 3. ADJOURN Siakel moved, Sundberg seconded, Adjourning the City, Council 26, 2018, at 6:26 P.M. Motion passed 510. ATTEST: Sc Sandie Thone, City Clerk to schedule more meetings ;d that at the next meeting, rk Session Meeting of February 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, FEBRUARY 26, 2018 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel; and Sundberg; Assistant City Attorney Morben; City Administrator Lerud; City Clerk Thonc; Communications Director Moore; Planning Director Darling; and, City Engineer Fauske Absent: None. B. Review Agenda Labadie moved, Johnson seconded, approving the agenda, as presented. Motion passed 510. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Labadie moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of February 12, 2018 B. City Council Regular Meeting Minutes of February 12, 2018 C. Approval of the Verified Claims List D. Approval of Freeman Park Concession Agreement Motion passed 5 /fl. 3. MATTERS FROM THE FLOOR - None 4. PUBLIC HEARING - None 5. REPORTS AND PRESENTATIONS - None 6. PARKS A. Report by Commissioner Rock on 02 -13 -18 Park Commission Meeting Planning Director Darling gave an overview of the February 13, 2018 Park Commission Meeting. There was discussion surrounding the rehabilitation of the Badger Park playground. They considered equipment CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 2 of 8 shaped like a pirate ship and ultimately chose a local contractor's rendering for it, so a full site plan will now be reviewed. The City is applying for two grants to help defray some of the costs for improvement of the park. The Parks Commission will be reviewing the park maintenance program before the summer Park Tours. They would also like to conduct a winter Park Tour to take a look at warming house issues. The Park Commission took a look at some concerns that were raised with the Freeman Park ice rink. Nat Gorham will be leaving the Park Commission and moving to serve on the Planning Commission and Holly Ashmore will be taking over his vacancy on the Park Commission. Mayor Zerby has heard that there was consideration being given to tearing out the asphalt at the Southshore Community Park. There had also been talk about putting in a dog park. He asked if there was any update on those items. Planning Director Darling stated that the Park Commission had looped at putting in a master planning effort at the park. They have asked for an estimate of the cost for removing the asphalt so that will be discussed at the next meeting. 7. PLANNING - None 8. ENGINEERING /PUBLIC WORKS A. Approve Memorandum of Understanding with to Coordinate Water Resources Planning and Project 18 -02 Engineer Fauske stated that this item had been discussed at a prior( were not included in the packet, ;so it was being brought to tonight the Council to make a decision. Engineer Fauske gave a brief ove and the Minnehaha Creek Watershed District. iha Creek Watershed District Improvement Planning, City zncil meeting, but all of the documents neeting with everything necessary for ew of the agreement between the City Administrator Lerud noted that the City Attorney had reviewed the Memorandum of Understanding and had no issues with it. Labadie moved, Siakel seconded, Approving RESOLUTION NO. 18-015, "A Resolution to Authorize the Execution of a Memorandum of Understanding with Minnehaha Creek Watershed District to Coordinate Water Resources Planning and Capital Improvement Planning, City Project 18 -02." Motion nassed,5 /0. B. Update on Drainage Concerns: 24890 Yellowstone Trail (Mott Property) Engineer Fauske explained that in December, Whitley and Linda Mott came to the City and presented some drainage issues they were seeing on their property. Council directed staff to take a look at the issues. She noted one of the things not included in the packet was information that was received after the packet had been distributed, regarding the lowered invert elevations of the culvert pipes. She stated that this would be reviewed in greater detail. She reviewed some of the hypotheses explored as to what was happening in this location including: location within the high -water level; rainfall events; crushed drain tile; pumping on the nearby golf property; wetland pipe inverts; drainage calculations; filled percolation areas. Whitley Mott, 24890 Yellowstone Trail, asked for the elevations on the invert level on the outflow, because if there isn't much of a difference, there isn't going to be much flow through the pipes. He stated that he has also had engineers look at the situation and evaluate the numbers and noted that he had provided this CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 3 of 8 report to the City. He stated that he believes the invert is at 953.2 and the exit point is at 952.8. He stated that tantamount to this whole thing is that water is coming into the retention pond and Mattamy Homes made the retention pond bigger and lowered the walls. Mr. Mott stated that he and his wife have been living on this property since 1995 and before that were members of the golf course, and this is a change in the condition of what they have been living with before the changes were made by Mattamy Homes, to the retention pond. He stated that drain tile is evident in the area of pond 91 and Mattamy did bring heavy equipment across the area, so he feels it is possible that the drain tile could have been crushed. He stated his desire is that when there is a one -inch rainfall, that they do not have water draining onto their property. He noted that he had shown Engineer Fauske video from April 19th that weather statistics consider a one - inch rainfall and the new pipe is completely submerged and water is flowing onto their property. He stated that he supports new development but does not want their land adversely affected by the drainage issues. He stated that this has also created a lot of problems with trees in that particular location and many have fallen down. He noted that Mattamy has stopped responding to phone calls from them when there is water on the Mott's land because they say that they built everything to the standards put forth by the City and their responsibility has ended. Mayor Zerby stated that Mr. Mott had included a few e -mails showing correspondence between Mattamy and the Motts but noted that they were two years ago with Rick Packer. Mayor Zerby asked about current communications. Mr. Mott stated that his understanding is that Rick Packer is no longer on this pro] ect and onto something else. He stated that he had contacted Public Works Director Brown as well as Mattamy when he was told that they had done all they could and were not going to do anymore, so he should have records. Mayor Zerby asked when that conversation Mr. Mott stated that Public Works Di a full log of who he has spoken with tonight's meeting. He stated that he with the Council. He stated to answe the past, he stated that since they ha, not water problems. Mr. Mott stated to fix because it is not their issue. 'I problem. He reiterated that he shout the City to stand up for its citizens in r Brown` date and DDV to St if he had conies of that communication. d'also have that information. He stated that he has off all the calls, however, he did not bring that to .deos as well as other documentation on this issue gineer Fauske question about whether the golf course pumped in ;en there, in 1995, the golf course never pumped and there were he did not feel this situation should be falling on he and his wife ngineer that Mr. Mott hired stated that there are solutions to the have had to hire his own engineer at all because residents expect ype;of situation. Councilmember Siakel asked what Mr. Mott would like the Council to do. Mr. Mott stated that first and foremost, he would like the City to find a solution. Councilmember Siakel asked what Mr. Mott saw as the solution to the problem. Mr. Mott stated that at one time, Mattamy had talked about putting in drain tile, but he is not an expert, so the engineers should figure out what is the best solution. He simply wants the water to stop coming onto, their property. Councilmember Johnson stated that Mr. Mott had mentioned that there are lots of trees down because of the impact on the water. He asked if an arborist had looked at the trees in the area to see if water really was the problem. Mr. Mott stated that he had not, but the trees are laying there with their entire root balls up and exposed. Councilmember Johnson stated that the City has contracted with an arborist and it included a set number of private visits. He is not sure if the City has gotten up to the limit, but suggested that perhaps that is something that could be considered in this case. Administrator Lerud stated that the contract started over CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 4 of 8 in January, but the arborist was only contracted to look at certain species of trees, not to determine that status of all trees. The arborist would be available if Mr. Mott wanted to hire him. Mr. Mott stated that he no interest in hiring an arborist. The trees are old growth trees and not swamp variety and wouldn't be that size is this was supposed to be swamp land, as some have suggested. Councilmember Johnson asked when the "as built" survey would be completed and who would make the determination. Engineer Fauske stated in addition to the invert elevations that she had mentioned earlier, another area to examine at would be how the ground surface has been altered in that area and perhaps go out and get some ground shot elevations to see what has been disturbed and to what magnitude and how that would change from the drainage model completed. Councilmember Siakel confirmed a comment from Engineer lower than the original plan. She asked if that meant the di specifications from the original plan. Engineer Fauske stated that was correct and the water res being buried lower than the original plans, it changed the Councilmember Siakel asked about a port that said the pipe was buried wasn't installed according to the are looking to see if by that pipe report about extra fill from the developer. Engineer Fauske stated that was in relation to the percolation areas with the old rail bed material. The developer did place about 12 feet of additional fill up against the rail bed area. She stated that she had brought that up because of a question that Mr. Mott had asked regarding that material. However, it's the water resources engineer's opinion that the fill placed up against the old rail bed has not impacted the drainage in the area. Mr. Mott stated that bringing in that much fill over the rail bed area, in his opinion, is another changed condition. Mayor to subdivide this property. Mr. Mott stated that he had worked with Brad Nielsen, before he left, on a pre- development plan. He stated that he doesn't want to get to a point where someone can say the property has been sullied and is considered a wetland. He stated that preliminary plans are already at the City and he would be glad to share them with the Council. Councilmember Siakel stated that she is unsure what the City's responsibility is in this situation, but feels the developer needs to be held accountable. From the information presented tonight, it appears that there are a few things the developer did not do according to spec and perhaps the City should be holding them accountable to doing them correctly. She suggested that perhaps it is a legal question, but she is unsure how to determine what the City's role is in this matter. Engineer Fauske stated that the information on the "as built" specifications and the elevations of the invert culverts came in after the packet was given to the Council. Staff will continue to work with the developer to look at whether this changed the drainage and will update the Council. She stated that she also needs to revisit the development contract documents regarding grading at this location. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 5 of 8 Councilmember Sundberg stated that it appears clear to her, that the Motts have no responsibility in what is happening to their property right now. They brought a property on a golf course that has been there since the early 1900's, so that is a long chunk of history. She noted her concerns when she reads that it is "returning back to historical levels" because we don't know what those levels were and there have been many development changes in the area, as well. She thinks the Council needs to focus on what is the responsibility of the developer. Councilmember Siakel stated that she would suggest acting quickly and seek resolution sooner, rather than later. She feels Mattamy should be held accountable to what they original agreed to and suggested that in addition to the engineer digging into this issue, that perhaps legal counsel should look into this, as well. Councilmember Labadie asked for our legal counsel to brief the liability in this case. Councilmember Johnson suggested that should be conducted Mayor Zerby stated that there is still more information be done in a closed session. Councilmember Labadie she would like there to be a two -pron meeting. The first, to authorize Engineer Fauske to continue res needs, but secondly, to have City Attorney Keane update Council regard to liability of the developer. legal opinion of potential session, since it is a legal situation. agreed that a legal opinion should lion for staff, coming out of this g and seeking the documents she relevant statutes or case law with Mayor Zerby stated that he agreed and was comfortable giving the direction to Engineer Fauske to continue researching and looking into the original plans. He noted that the end of winter is coming, which is typically not a great time to have drainage issues. Councilmember Labadie reiterated that she would also like to direct City Attorney Keane to draft a memo to the Council or direct a closed session meeting with the Council to advise on legal issues. There was a consensus of the Council to move forward in researching the original plans for development to the current situation and direct the City Attorney to advise on any legal issues surrounding this drainage problem. Mr. Mott asked how he and his'wife would be informed as things moved forward. Administrator Lerud assured Mr. Mott that staff would keep the Motts informed about meetings as well as any relevant information that becomes available. 9. GENERAL /NEW BUSINESS A. Utility Rates Administrator Lerud explained that the City reviews the rates annually and recommends appropriate levels for the upcoming years. The City contracted with Ehlers and Associates in 2013 to do a rate study for all three enterprise funds. As a result of this study, the City has been regularly increased its sewer rates approximately 3% a year. Storm sewer funds were recommended to be raised 10% per year until those funds were adequate. However, the water fund has not had an increase since 2010 and is not covering CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 6 of 8 expenses with utility revenue. The proposed rate increases are as follows: 5% for water; 3% for sewer; 10% storm water management to go into effect June 1, 2018. Siakel moved, Labadie seconded, Approving ORDINANCE 553, "Utility Service Charges" with rate changes to be in effect as of June 1, 2018. Motion passed 510. B. New On Sale, Wine and 3.2% Beer License — Tino's Cafe Pizzeria Clerk Thone explained that this application is for the location at 19215 Highway 7. The applicant, Michael Catain, has passed the background check and paid all the fees associated with the application. If this is approved by the City, then the State will do a premise inspection and if approved, the City will issue the license to Tino's Cafe Pizzeria. Michael Alan Catain stated that he acquired Tino's Cafe Pizzeria in December and really wants to retain the mom and pop shop feel, but. he would like to get into events lime the Taste ofTonka and be able to get some Excelsior, Wayzata, or Mound local brews and even support wineries in the area. Councilmember Sundberg asked if Mr. Catain has urants. Mr. Catain explained that his family business has owned Cataina's which was a sit -down restaurant in California and had a take out and delivery establishment called Mike's Pizza and Pasta, in Missouri. Councilmember Sundberg stated that she assumed obtaining a liquor license would increase his business and asked if his parking would be adequate. Mr. Catain stated that they assume so and, if not, they will cross that abridge when they come to it. Starbucks bought the building next to them, so he is unsure how that will impact the parking situation. Many times, in the summer, people just walk over to them. Some ideas that they have been considering were perhaps finding a way to fence in an area and allowing people to bring their dogs and having a mini -dog area for meet and greet. Councilmember Sundberg asked Clerk Thone if the parking would be adequate. Clerk Thone stated that she does not know, and this license would be based on seating capacity and they do have enough. Mayor Zerby noted that if Tino's wanted to serve alcohol outside they would have to come back and amend the license. ° Mr. Catain stated that they currently have no plans to serve alcohol outside and just wanted to be able to serve it inside. for now,_ Johnson moved, Sundberg seconded, Approving RESOLUTION NO. 18 -20, Tino's Cafe Pizzeria, Wine /3.2 Percent Malt Liquor and Special Sunday Sales Liquor License. Motion passed 510. C. Liquor Licensing Code Amendment Clerk Thone noted that the last thorough review of the City's liquor code was conducted in 2007. She reviewed the proposed changes to the code to ensure it is consistent with State statute. Johnson moved, Siakel seconded, Approving ORDINANCE 554, Amending Shorewood City Code Chapter 401, Liquor Regulations, as presented. Motion passed 510. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 7 of 8 Johnson moved, Siakel seconded, Approving RESOLUTION NO. 18 -021, "A Resolution Approving Publication of Ordinance 554 Amending Shorewood City Code Chapter 401 Liquor Regulations ". Motion passed 510. D. Updated City Master Fee Schedule Clerk Thone reviewed the changes that were adopted in Ordinance 554 and the changes they would create in the 2018 Master Fee Schedule. Johnson moved, Labadie seconded, Approving RESOLUTION NO. 18-022 the 2018 Updated Master Fee Schedule. Motion passed 510. E. Southshore Center Administrator Lerud explained that staff would like feedback from the Council on a few design items. He displayed some proposed flooring options, cabinet designs and a chair option. Councilmember Johnson stated that his feedback is the same as it was at the last meeting.'' Selecting these materials without knowing what our "branding" direction is� oing to be gives him concern. If the design is nautical theme, it will go one way and rustic would go another, o he is uncomfortable making choices without having this information. Administrator Lerud stated that the philosophy behind this design is that they want it to be something that is not trendy and will not go out of style too quickly. He feels the color scheme and design they are proposing does that. Administrator Lerud i Councilmember Siakel Administrator Lerud stated direction from Council on tb discount for taking our old proposal. He reviewed some $42,000 installed through the chair cost should be slightly Mayor Zerby stated that he over and taking a look at it installed that samples of th Zerby moved, Sundberg flooring and cabinetry as date. Motion passed 510. ,hat the City can purchase all 200+ chairs within out budgeted amount. if there was actually a need for 200 chairs. se were good questions and for tonight's meeting, he was looking for yle ofthe chair: He stated that the vendor has also been asked to provide a (rs. So, when that information is received, staff will come back with the the proposed costs and noted that the approximate cost for the flooring was ilding, which is slightly higher than what was estimated in December. The ler the budgeted amount and the cabinets are right at the estimate. the Legion had just put in similar vinyl tile flooring and suggested going naking a final decision. It was suggested that once the new lighting was be put on the walls so it could be judged more accurately in its location. ieconded, to direct staff to move forward with the choices, as presented, for well as bring back more information on the chairs and the paint, at a future F. Website Proposals Update Communications Director Moore noted that she had been looking into various vendors that would serve the City, the Arctic Fever site as well as the community center website. She stated that as she reviewed the proposals, one stood out in services offered as well as price and noted it was the same company responsible for the City of Woodbury's site, which the Council had stated they liked, at the retreat. Staff is CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 26, 2018 Page 8 of 8 recommending going with Revize for our new website. The initial set up cost is $8,000 and they do not require the City to sign a contract. Part of their proposal also included taking all of our forms and making them ADA compliant. The annual fee is $1,900. Mayor Zerby noted that if we stick with Revize for four years, they will redesign our website for no charge. Communications Director Moore stated that if Council approves this, it will probably take about 3 or 4 months before everything is ready in the new website. Sundberg moved, Johnson seconded, Approving RESOLUTION NO. 18 -019 "A Resolution Accepting Quotes for Revize Website". Motion passed 510. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Engineer Fauske stated that there had been discussion of a possible addendum to the feasibility study for watermain construction to Riviera and looping it to the Cub Foods site. This will be brought to Council in the near future, once staff has time to take a look at some easement issues that have cropped up. Engineer Fauske stated the other report she would like to give to the Council is in relation to Chaska Road and concerns raised by resident, Cindy Marr, with the traffic. At the time the concerns were raised, the City felt it may be a good idea to wait until some occupancy in the Shorewood Landing development was established before this was addressed. She stated that staff now feels it may be time to take a look at some of those issues. She has begun conversations with our traffic engineers and will be bringing something to the Council at a future meeting. Mayor Zerby noted that he had been going through paperwork and signing things and would like clarification from Clerk Thone about the ability to sell strong beer and not just 3.2% on the Tino's Cafe Pizzeria application. Clerk Thone explained that the form Mayor Zerby, was referring to came from the State. She understands that it can appeara bit confusing, but when an establishment has both licenses for wine and 3.2% malt liquor, that iallows you, per State statute, to sell strong beer at your establishment. B., Mayor and City, Council - None 11. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of February 26, 2018, at 8:39 P.M. Motion passed 510. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2C MEETING TYPE City of Shorewood I Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: March 12, 2018 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Interim Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64332 — 64359 & ACH 133,008.29 Total Claims $133,008.29 We have also included a payroll summary for the payroll period ending March 4, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 61,596.02 CASH AND INVESTMENTS 101 -13- 4101 -0000 11,144.58 0.00 FULL-TIME REGULAR 101 -13- 4103 -0000 353.82 0.00 PART -TIME 101 -13- 4121 -0000 862.41 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 893.25 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,708.93 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 100.78 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 1,879.40 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 140.96 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 146.31 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 165.84 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 10.67 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,589.48 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 419.22 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 434.61 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 866.55 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 36.39 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 4,556.03 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 341.70 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 295.28 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 540.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 30.87 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 8,391.57 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 60.08 0.00 OVERTIME 101 -32- 4121 -0000 633.86 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 666.46 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 1,997.48 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 492.55 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 5,962.29 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 2,909.90 0.00 OVERTIME 101 -33- 4103 -0000 1,793.03 0.00 PART -TIME 101 -33- 4121 -0000 665.45 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 708.19 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151 -0000 461.83 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (03/05/2018 - 12:51 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -52- 4101 -0000 3,131.96 0.00 FULL-TIME REGULAR 101 -52- 4121 -0000 234.90 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 292.55 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 1,180.24 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 230.86 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,012.66 0.00 FULL -TIME REGULAR 101 -53- 4102 -0000 56.25 0.00 OVERTIME 101 -53- 4121 -0000 75.93 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 78.79 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 22.69 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 19.42 0.00 WORKERS COMPENSATION FUND Total: 61,596.02 61,596.02 FUND 201 Southshore Center 3,841.64 CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 1,157.65 CASH AND INVESTMENTS 201 -00- 4101 -0000 434.85 0.00 FULL -TIME REGULAR 201 -00- 4102 -0000 224.94 0.00 OVERTIME 201 -00- 4103 -0000 381.64 0.00 PART -TIME 201 -00- 4121 -0000 32.62 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 62.27 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4151 -0000 21.33 0.00 WORKERS COMPENSATION FUND Total: 1,157.65 1,157.65 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 4,792.73 CASH AND INVESTMENTS 601 -00- 4101 -0000 3,325.85 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 187.20 0.00 WATER PAGER PAY 601 -00- 4121 -0000 263.47 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 266.55 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 131.97 0.00 WORKERS COMPENSATION FUND Total: 4,792.73 4,792.73 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 3,841.64 CASH AND INVESTMENTS 611 -00- 4101 -0000 1,939.95 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 560.41 0.00 OVERTIME 611 -00- 4105 -0000 187.20 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 201.58 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 212.27 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 122.54 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (03/05/2018 - 12:51 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 3,841.64 3,841.64 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 460.39 CASH AND INVESTMENTS 621 -00- 4101 -0000 333.78 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 25.03 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 24.04 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.60 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 1.94 0.00 WORKERS COMPENSATION FUND Total: 460.39 460.39 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 2,941.53 CASH AND INVESTMENTS 631 -00- 4101 -0000 2,340.89 0.00 FULL -TIME REGULAR 631 -00- 4102 -0000 93.60 0.00 OVERTIME 631 -00- 4121 -0000 182.57 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 159.63 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 50.70 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 114.14 0.00 WORKERS COMPENSATION FUND Total: 2,941.53 2,941.53 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 74,789.96 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 38,807.36 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 7,658.82 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,624.53 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,430.07 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 8,480.40 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 7,615.43 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 1,719.01 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,775.29 WORKERS COMPENSATION 700 -00- 2180 -0000 0.00 567.84 LIFE INSURANCE 700 -00- 2182 -0000 0.00 335.44 UNION DUES 700 -00- 2183 -0000 0.00 775.77 HEALTH SAVINGS ACCOUNT FUND Total: 74,789.96 74,789.96 Report Total: 149,579.92 149,579.92 PR - G/L Distribution Report (03/05/2018 - 12:51 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/07/2018 - 3:49PM Batch: 00001.03.2018 - CC -03 -12 -2018 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 902 ADVANCED ENGINEERING & ENVIRONMI Check Sequence: 1 ACH Enabled: False 56676 General SCADA Svc- P05481- 2017 -001 1,730.25 03/12/2018 601 -00- 4400 -0000 Check Total: 1,730.25 Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Check Sequence: 2 ACH Enabled: True March -2018 PR Batch 00001.03.2018 Union Dues 335.44 03/05/2018 700 -00- 2182 -0000 PR Batch 00001.03.2018 Union Dues Check Total: 335.44 Vendor: 817 ARCPOINT LABS OF EDEN PRAIRIE Check Sequence: 3 ACH Enabled: False 973 Lab Test - Schroeder 55.00 03/12/2018 101 -32- 4305 -0000 Check Total: 55.00 Vendor: 455 BERGAN -KDV Check Sequence: 4 ACH Enabled: False 986138 Finance Service 6,727.00 03/12/2018 101 -15- 4400 -0000 986138 Finance Service 961.00 03/12/2018 601 -00- 4400 -0000 986138 Finance Service 961.00 03/12/2018 611 -00- 4400 -0000 986138 Finance Service 961.00 03/12/2018 631 -00- 4400 -0000 Check Total: 9,610.00 Vendor: 131 BUDGET PRINTING AND AWARDS Check Sequence: 5 ACH Enabled: False 6597 Plates - Planning Commissioners 22.94 03/12/2018 101 -18- 4245 -0000 Check Total: 22.94 Vendor: 137 CENTURY LINK Check Sequence: 6 ACH Enabled: False 9514702294 -FE18 952 - 470 - 2294 -PW 59.62 03/12/2018 101 -32- 4321 -0000 9524706340 -FE18 952 - 474 - 6340 -CH 123.05 03/12/2018 101 -19- 4321 -0000 9524707819 -FE18 952 - 470 - 7819 -SSCC 115.79 03/12/2018 201 -00- 4321 -0000 New Line 9524709605 -FE18 952 - 474 - 9605 - Amesbury 76.79 03/12/2018 601 -00- 4394 -0000 9524709606 -FE18 952 - 474 - 9606 - Amesbury 74.81 03/12/2018 601 -00- 4394 -0000 AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Sequence: 10 4,624.53 Check Total: Vendor: 818 DPC INDUSTRIES, INC. 827000231 -18 Chlorine 827000243 -18 Chlorine 601 -00- 4245 -0000 Check Total: Vendor: 166 EARL F. ANDERSEN 0116781 -IN Signs Check Sequence: 8 Check Total: Vendor: 167 ECM PUBLISHERS INC 575751 Ord No. 552 576192 Wedding 03/12/2018 Check Total: Vendor: 5 EFTPS - FEDERAL W/H PR -03 -05 -2018 PR Batch 00001.03.2018 Federal Income Tax PR -03 -05 -2018 PR Batch 0000 1.03.2018 FICA Employee Portio PR -03 -05 -2018 PR Batch 0000 1.03.2018 FICA Employer Portioj PR -03 -05 -2018 PR Batch 00001.03.2018 Medicare Employee Pc PR -03 -05 -2018 PR Batch 00001.03.2018 Medicare Employer Po Check Total: Vendor: 219 ELLY PIEPER February -2018 SSC- Tablecloths Check Total: Vendor: 903 FIRST SCRIBE 2476350 ROW Web Application Check Total: Vendor: UB *00155 Scott Grieger Refund Check Refund Check Refund Check Refund Check Check Sequence: 10 4,624.53 03/05/2018 Check Sequence: 7 179.00 03/12/2018 601 -00- 4245 -0000 336.74 03/12/2018 601 -00- 4245 -0000 515.74 03/05/2018 700 -00- 2174 -0000 803.69 03/05/2018 Check Sequence: 8 4,868.10 03/12/2018 101 -32- 4250 -0000 4,868.10 Check Sequence: 11 128.00 03/12/2018 Check Sequence: 9 135.13 03/12/2018 101 -13- 4351 -0000 445.00 03/12/2018 201 -00- 4351 -0000 Check Sequence: 10 4,624.53 03/05/2018 700 -00- 2172 -0000 3,436.51 03/05/2018 700 -00- 2174 -0000 3,436.51 03/05/2018 700 -00- 2174 -0000 803.69 03/05/2018 700 -00- 2174 -0000 803.69 03/05/2018 700 -00- 2174 -0000 13,104.93 Check Sequence: 11 128.00 03/12/2018 201 -00- 4400 -0000 128.00 Check Sequence: 12 400.00 03/12/2018 631 -00- 4400 -0000 Check Sequence: 13 22.11 03/05/2018 601 -00- 2010 -0000 25.78 03/05/2018 611 -00- 2010 -0000 11.06 03/05/2018 631 -00- 2010 -0000 11.05 03/05/2018 621 -00- 2010 -0000 ACH Enabled: False ACH Enabled: False ACH Enabled: True ACH Enabled: True PR Batch 00001.03.2018 Federal Income I PR Batch 0000 1.03.2018 FICA Employee _ PR Batch 0000 1.03.2018 FICA Employer ] PR Batch 00001.03.2018 Medicare Emplo,. PR Batch 00001.03.2018 Medicare Emplo,. ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 70.00 Vendor: 216 HENNEPIN COUNTY - RECORDER/REGISTI Check Sequence: 14 ACH Enabled: False 165896 -1802 EASE Record - User ID - EGQA69 70.50 03/12/2018 101 -31- 4400 -0000 Check Total: 70.50 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 15 ACH Enabled: True 1000105065 Hazardous Waste License -24200 Smithtown Rd 243.00 03/12/2018 101 -32- 4437 -0000 Check Total: 243.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 16 ACH Enabled: False PR -03 -05 -2018 PR Batch 0000 1.03.2018 Deferred Comp Flat Ai 1,565.00 03/05/2018 700 -00- 2176 -0000 PR Batch 00001.03.2018 Deferred Comp I PR -03 -05 -2018 PR Batch 00001.03.2018 Deferred Comp Percen 154.01 03/05/2018 700 -00- 2176 -0000 PR Batch 00001.03.2018 Deferred Comp I Check Total: 1,719.01 Vendor: 482 KUTAK ROCK LLP Check Sequence: 17 ACH Enabled: True 2392541 General Corporate 1,850.00 03/12/2018 101 -16- 4304 -0000 2392542 Personnel 148.00 03/12/2018 101 -16- 4304 -0000 2392543 Public Improvement Project 370.00 03/12/2018 404 -00- 4620 -0014 2392544 Land Use & Development 396.00 03/12/2018 101 -18- 4304 -0000 2392546 Administrative Code 148.00 03/12/2018 101 -16- 4304 -0000 2392809 MCES Lift Station 18 111.00 03/12/2018 611 -00- 4304 -0000 2393125 Utility Franchise Ord- CtrPoint 1,147.00 03/12/2018 101 -16- 4304 -0000 2393332 Organized Collection 925.00 03/12/2018 101 -16- 4304 -0000 2393333 Franchise Utility Fees -Gas 203.50 03/12/2018 101 -16- 4304 -0000 2393804 Right of Way Ordinance 980.50 03/12/2018 631 -00- 4400 -0000 2394014 Cathcart Park 388.50 03/12/2018 402 -00- 4304 -0000 2394610 5965 Grant Hazardous Property 203.50 03/12/2018 101 -16- 4304 -0000 2394626 6035 Galpin Lake Road 592.00 03/12/2018 101 -16- 4304 -0000 Check Total: 7,463.00 Vendor: UB *00154 Brian & Jennifer Leonovicz Check Sequence: 18 ACH Enabled: False Refund Check 67.47 02/23/2018 611 -00- 2010 -0000 Refund Check 28.91 02/23/2018 631 -00- 2010 -0000 Refund Check 28.92 02/23/2018 621 -00- 2010 -0000 Check Total: 125.30 Vendor: 908 LITIN Check Sequence: 19 ACH Enabled: False AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 492834 -00 -00 General Supplies 362.97 03/12/2018 201 -00- 4245 -0000 Check Total: 362.97 Vendor: 263 JOSEPH LUGOWSKI Check Sequence: 20 ACH Enabled: False 2018 -Boots 2018 -Boots 250.00 03/12/2018 101 -32- 4245 -0000 Check Total: 250.00 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 21 ACH Enabled: True PR -03 -05 -2018 PR Batch 00001.03.2018 State Income Tax 2,430.07 03/05/2018 700 -00- 2173 -0000 PR Batch 00001.03.2018 State Income Tax Check Total: 2,430.07 Vendor: 301 MINNESOTA HELICOPTERS, INC. Check Sequence: 22 ACH Enabled: False 3356 R22 -Deer Count Survey 787.50 03/12/2018 101 -52- 4400 -0000 Check Total: 787.50 Vendor: 7 MINNESOTA LIFE Check Sequence: 23 ACH Enabled: True March -2018 PR Batch 00001.03.2018 Life Insurance 551.84 03/05/2018 700 -00- 2180 -0000 PR Batch 00001.03.2018 Life Insurance Check Total: 551.84 Vendor: 305 MNSPECT, LLC Check Sequence: 24 ACH Enabled: True 7355 Inspection Services 1,995.00 03/12/2018 101 -24- 4400 -0000 Check Total: 1,995.00 Vendor: 10 NCPERS MINNESOTA Check Sequence: 25 ACH Enabled: False March -2018 PR Batch 0000 1.03.2018 PERA Life 16.00 03/05/2018 700 -00- 2180 -0000 PR Batch 0000 1.03.2018 PERA Life Check Total: 16.00 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 26 ACH Enabled: True February -2018 Mileage Reimbursement 98.99 03/12/2018 101 -15- 4331 -0000 Check Total: 98.99 Vendor: 672 NORTHWEST ASSOCIATED CONSULTANTS Check Sequence: 27 ACH Enabled: False 23480 2040 Comprehensive Plan - Tech 1,000.00 03/12/2018 101 -31- 4303 -0000 Check Total: 1,000.00 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 28 ACH Enabled: True AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 550445 Badger Pk-5745 Country Club Rd 57.24 03/12/2018 101 -52- 4410 -0000 550446 Cathcart Park -26655 W- 62nd ST 57.24 03/12/2018 101 -52- 4410 -0000 550447 Freeman Park -6000 Eureka Rd 57.24 03/12/2018 101 -52- 4410 -0000 550448 Silverwood Pk -5755 Covington R 57.24 03/12/2018 101 -52- 4410 -0000 550449 Christmas Lk Rd -5625 Merry Ln 237.60 03/12/2018 101 -52- 4410 -0000 Check Total: 466.56 Vendor: 665 OPTUM BANK Check Sequence: 29 ACH Enabled: True PR -03 -05 -2018 PR Batch 00001.03.2018 HSA - OPTUM BANK 775.77 03/05/2018 700 -00- 2183 -0000 PR Batch 00001.03.2018 HSA - OPTUM B. Check Total: 775.77 Vendor: 331 JOSEPH PAZANDAK Check Sequence: 30 ACH Enabled: True Feb - 2018 - Mileag Monthly Mileages Reimbursement 219.09 03/12/2018 101 -24- 4331 -0000 Jan - 2018 - Mileag Monthly Mileages Reimbursement 130.26 03/12/2018 101 -24- 4331 -0000 Check Total: 349.35 Vendor: 9 PERA Check Sequence: 31 ACH Enabled: True PR -03 -05 -2018 PR Batch 0000 1.03.2018 MN -PERA Deduction 3,535.73 03/05/2018 700 -00- 2175 -0000 PR Batch 0000 1.03.2018 MN -PERA Dedu PR -03 -05 -2018 PR Batch 0000 1.03.2018 MN PERA Benefit Em 4,079.70 03/05/2018 700 -00- 2175 -0000 PR Batch 0000 1.03.2018 MN PERA Benel Check Total: 7,615.43 Vendor: 333 PITNEY BOWES GLOBAL FINANCIAL SERA Check Sequence: 32 ACH Enabled: False 3101991918 Quarterly Meter Lease Postage 197.00 03/12/2018 101 -19- 4410 -0000 Acct - 5440954 Check Total: 197.00 Vendor: 685 BRENDA PRICCO Check Sequence: 33 ACH Enabled: True February Wellsness Expense 40.00 03/12/2018 101 -13- 4101 -0000 Check Total: 40.00 Vendor: 906 REVIZE, LLC Check Sequence: 34 ACH Enabled: False 6487 Website Development 6,700.00 03/12/2018 101 -13- 4433 -0000 Check Total: 6,700.00 Vendor: 698 SEE CLICK FIX Check Sequence: 35 ACH Enabled: False 2017 -1422 Annual Website License 3,969.00 03/12/2018 101 -13- 4433 -0000 Check Total: 3,969.00 AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 904 SKILLPATH/NST SEMINARS Check Sequence: 36 ACH Enabled: False 11739533 Admin Assisstant Conference - Michelle Nguyer 199.00 03/12/2018 101 -15- 4331 -0000 Check Total: 199.00 Vendor: 905 STERNE ELECTRIC COMPANY Check Sequence: 37 ACH Enabled: False 12375 LMCC Outlet Repair 287.00 03/12/2018 403 -00- 4640 -0000 Check Total: 287.00 Vendor: 370 STRATEGIC INSIGHTS INC. Check Sequence: 38 ACH Enabled: False 18Plan -It -053 2018 - Plan-It- Capital Planning Software 700.00 03/12/2018 101 -15- 4221 -0000 Check Total: 700.00 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 39 ACH Enabled: False 02 -28 -2018 Council Work Session & Regular Meetings - 02/ 258.25 03/12/2018 101 -13- 4400 -0000 Check Total: 258.25 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 40 ACH Enabled: False 11080 Monthly Bacteria Svc 120.00 03/12/2018 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 392 VALLEY -RICH CO. INC. Check Sequence: 41 ACH Enabled: False 25251 Watermain Service 3,088.06 03/12/2018 601 -00- 4400 -0000 Check Total: 3,088.06 Vendor: UB *00156 Richard & Bjorn Veien Check Sequence: 42 ACH Enabled: False Refund Check 102.40 03/05/2018 611 -00- 2010 -0000 Refund Check 43.88 03/05/2018 631 -00- 2010 -0000 Refund Check 43.89 03/05/2018 621 -00- 2010 -0000 Check Total: 190.17 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 43 ACH Enabled: True 232385 Salt & Sand 478.71 03/12/2018 101 -33- 4245 -0000 Check Total: 478.71 Vendor: 410 WSB AND ASSOCIATES INC Check Sequence: 44 ACH Enabled: True 0- 002092 - 710 -35 MS4 Svcs 444.50 03/12/2018 631 -00- 4302 -0009 0- 002925 - 120 -26 Minnetonka Country Club 86.50 03/12/2018 450 -00- 4302 -0016 AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference 0- 002925 - 160 -21 Water Main Extension 338.50 03/12/2018 470 -00- 4303 -0000 0- 002925 - 200 -13 Water Supply Plan 808.50 03/12/2018 601 -00- 4303 -0000 0- 002925 - 240 -12 Riviera Land & Shorewood Ln St 7,014.00 03/12/2018 404 -00- 4680 -0020 0- 002925 - 300 -11 Badger Park Phase 2 733.25 03/12/2018 402 -00- 4680 -0000 0- 002925 -350 -8 Starbuck -TH 7 Vine Hill Rd 156.00 03/12/2018 101 -00- 3414 -0000 0- 002925 -360 -8 Comp Plan Eng. Support -2040 6,871.50 03/12/2018 101 -18- 4400 -0000 0- 002925 - 370 -10 Minnetonka Country Club 2nd Ad 2,860.00 03/12/2018 450 -00- 4302 -0016 0- 002925 -400 -9 Street Reclamation Improvement 504.00 03/12/2018 404 -00- 4680 -0027 R- 010930 -000 -4 Shwd Ln Ravine Stabilization 2,622.50 03/12/2018 631 -00- 4303 -0000 R- 011017 -000 -4 Sanitary Sewer Lining 225.00 03/12/2018 611 -00- 4303 -0000 R- 011227 -000 -1 Gen Eng Svc 4,000.00 03/12/2018 101 -31- 4400 -0000 R- 011228 -000 -1 Misc. Engineering Support 1,971.00 03/12/2018 101 -31- 4303 -0000 R- 011308 -000 -1 Minnetonka Country Club 3rd Ad 126.50 03/12/2018 450 -00- 4302 -0016 R- 011383 -000 -1 Mott Property Drainage 1,668.25 03/12/2018 631 -00- 4303 -0000 Check Total: 30,430.00 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 45 5145368132 -0218 5700 County Rd 19 35.24 03/12/2018 101 -32- 4399 -0000 5145368132 -0218 5700 County Rd 19 - Unit Light 255.46 03/12/2018 101 -32- 4399 -0000 5175061613 -0218 24253 Smithtown Rd 431.78 03/12/2018 601 -00- 4395 -0000 5191102220 -0218 5735 Country Club Rd 777.83 03/12/2018 201 -00- 4380 -0000 stmt - 581782060 5755 Country Club Road 9.34 03/12/2018 101 -19- 4380 -0000 Check Total: 1,509.65 Total for Check Run: 106,357.72 Total of Number of Checks: 45 ACH Enabled: True 5700 County Rd 19 5700 County Rd 19 - Unit Light 24253 Smithtown Rd 5735 Country Club Rd C.H. Svcs AP- Computer Check Proof List by Vendor (03/07/2018 - 3:49 PM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/07/2018 - 4:OOPM Batch: 00006.02.2018 - CC- 03 -12- 2018- F62017 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 868 BANK OF MONTREAL Check Sequence: 1 ACH Enabled: True Dec -17 -Auto Winstream -City Hall 109.20 12/31/2017 101 -19- 4321 -0000 Dec -17 -Auto Culligan Bottled Water 112.95 12/31/2017 101 -19- 4245 -0000 Dec -17 -Auto Winstream - Boulder Bridge 55.61 12/31/2017 601 -00- 4396 -0000 Dec -17 -Auto Winstream - Public Works 53.01 12/31/2017 101 -32- 4321 -0000 Dec -17 -Auto Winstream-West Tower 110.74 12/31/2017 601 -00- 4321 -0000 Dec -17 -Auto Winstream -3 Parks 164.21 12/31/2017 101 -52- 4321 -0000 Dec -17 -Auto Winstream - Badger Well 55.61 12/31/2017 601 -00- 4395 -0000 Dec -17 -Auto S & S Tree Horticultural Spec 32.50 12/31/2017 101 -32- 4400 -0000 Dec -17 -Auto Verizon -Lift Station 206.85 12/31/2017 611 -00- 4321 -0000 Dec -17 -Auto MN Dept of Labor - 4th Qtr State Surcharge 3,683.19 12/31/2017 101 -00- 2085 -0000 Dec -17 -Auto Culligan Bottled Water 79.60 12/31/2017 201 -00- 4245 -0000 Jan - 2018 -Auto Waste Mgmt- Public Works 575.14 02/28/2018 101 -32- 4400 -0000 Jan - 2018 -Auto Waste Mgmt -SSCC 227.93 02/28/2018 201 -00- 4400 -0000 Jan - 2018 -Auto Republic - Recycling 9,993.60 02/28/2018 621 -00- 4400 -0000 Jan - 2018 - Brenda Water Meters Purchased 634.97 02/28/2018 601 -00- 4265 -0000 Jan - 2018 - Brenda Gen Office Supplies 43.98 02/28/2018 101 -13- 4200 -0000 Jan - 2018 - Brenda Gen Office Supplies 106.08 02/28/2018 101 -13- 4200 -0000 Jan - 2018 - Brenda Gen Office Supplies 9.99 02/28/2018 101 -13- 4200 -0000 Jan - 2018 - Brenda Gen Office Supplies 55.07 02/28/2018 101 -13- 4200 -0000 Jan - 2018 - Brenda Water Meters Purchased 15.65 02/28/2018 601 -00- 4265 -0000 Jan - 2018 - Brenda Water Meters Purchased 308.77 02/28/2018 601 -00- 4265 -0000 Jan - 2018 - Brenda MN State College -MCFOA Conference 348.50 02/28/2018 101 -13- 4331 -0000 Jan - 2018 -Brett Amazon - Bench Saw Chain Grinder 314.40 02/28/2018 101 -32- 4240 -0000 Jan - 2018 -Brett Gas 31.16 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -GregF Gas 1,506.29 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -GregF Menards - Parts 42.48 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -GregF Shorewood True - Parts 38.44 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Heitz Shorewood True -Parts 8.98 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Heitz Shorewood True -Parts 25.99 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Heitz Gas 446.47 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -Joe L. Shorewood True -Parts 64.78 02/28/2018 601 -00- 4240 -0000 Jan - 2018 -Joe L. Gas 252.02 02/28/2018 101 -32- 4212 -0000 AP- Computer Check Proof List by Vendor (03/07/2018 - 4:00 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Jan - 2018 -Larry Sylvane.Com- Dehumidifier -SE Well 3,210.50 02/28/2018 601 -00- 4680 -0000 Jan - 2018 -Larry Avangate- Software TIFF /PDF 70.79 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Larry Micro Center - Keyboard 43.00 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Lerud Sam's Club 60.57 02/28/2018 101 -19- 4245 -0000 Jan - 2018 -Mason Crysteel Truck-Spinner 155.94 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason Boyer Ford Trucks -Air Spring 223.08 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason CarQuest - Parts 34.65 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason CarQuest - Parts 40.27 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason Boyer Ford Trucks - Shocks 186.08 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason Boyer Ford Trucks -Hoses 32.49 02/28/2018 101 -32- 4221 -0000 Jan - 2018 -Mason Gas 335.25 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -Mason Paypal 29.90 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Moore Half Price Book 31.13 02/28/2018 101 -13- 4245 -0000 Jan - 2018 -Moore Amazon - Tripod With Bag 23.49 02/28/2018 101 -13- 4200 -0000 Jan - 2018 -Moore Survey Monkey - Planning 35.00 02/28/2018 101 -18- 4331 -0000 Jan - 2018 -Moore Adobe System 32.25 02/28/2018 101 -13- 4200 -0000 Jan - 2018 -Moore Amazon 24.00 02/28/2018 101 -13- 4200 -0000 Jan - 2018 -Moore Amazon 24.99 02/28/2018 101 -13- 4200 -0000 Jan - 2018 -Moore Amazon - Ice Cubes 29.95 02/28/2018 101 -53- 4441 -0000 Jan - 2018 - Pounde Carquest - Wider 35.98 02/28/2018 101 -32- 4245 -0000 Jan - 2018 - Pounde Gas 419.40 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -Robert Gas 643.67 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -Robert Shorewood True - Part 7.58 02/28/2018 601 -00- 4245 -0000 Jan - 2018 - Sandie Caribou 12.00 02/28/2018 101 -19- 4245 -0000 Jan - 2018 - Sandie Amazon- Michelle's Keyboard 44.99 02/28/2018 101 -15- 4200 -0000 Jan - 2018 - Sandie Amazon -Gen Supplies 28.73 02/28/2018 101 -19- 4245 -0000 Jan - 2018 -Stark Menards - Parts for C.H. 134.01 02/28/2018 101 -19- 4223 -0000 Jan - 2018 -Stark Shorewood True - Parts 31.66 02/28/2018 101 -32- 4245 -0000 Jan - 2018 -Stark Gas 569.96 02/28/2018 101 -32- 4212 -0000 Jan - 2018 -Twila Arctic Fever - American Girl Doll 302.00 02/28/2018 101 -53- 4441 -0000 Jan - 2018 -Twila Arctic Fever - Dollar Tree 7.53 02/28/2018 101 -53- 4441 -0000 Jan - 2018 -Twila Arctic Fever -Cub Foods 15.93 02/28/2018 101 -53- 4441 -0000 Jan - 2018 -Twila Arctic Fever -Party City 42.36 02/28/2018 101 -53- 4441 -0000 Jan - 2018 -Twila Arctic Fever - Target 17.28 02/28/2018 101 -53- 4441 -0000 Check Total: 26,650.57 AP- Computer Check Proof List by Vendor (03/07/2018 - 4:00 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 26,650.57 Total of Number of Checks: AP- Computer Check Proof List by Vendor (03/07/2018 - 4:00 PM) Page 3 #2D MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: JPA for Sewer Jet -Vac Truck Meeting Date: March 12, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Larry Brown, Director of Public Works; Tim Keane, City Attorney Attachments: Revised Agreement Policy Consideration: Should the City Council approve the revised JPA to purchase a sewer jet vac truck with the cities of Excelsior and Tonka Bay? Background: The Shorewood City Council rejected a revised JPA at the January 31 meeting. Excelsior also rejected the revised agreement at their meeting on February 5. The Tonka Bay City Council met on February 13 and approved the removal of the most objectionable clause, 4(g)d. Now that 4(g)d is no longer part of the agreement, staff has no issues with keeping 5d in the agreement. The cities should keep track of the equipment use, but those records will no longer be the basis of portioning the maintenance cost, so staff has no objections. Staff also has no objections to the remaining proposed changes to the agreement. The Tonka Bay City Council approved the agreement at their February 27 meeting and Excelsior approved it their council meeting on March 5. Financial or Budget Considerations: No additional financial considerations from the original agreement approved in November. Options: The Council can: Approve the revised JPA as presented, reject the JPA, propose changes that would be sent to the other cities. Recommendation / Action Requested: Staff recommends approving the agreement as presented. Next Steps and Timeline: Staff will communicate the Council's decision to Tonka Bay and Excelsior staff. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 JOINT PURCHASE AGREEMENT BETWEEN THE CITY OF TONKA BAY, THE CITY OF EXCELSIOR, AND THE CITY OF SHOREWOOD FOR THE COOPERATIVE PURCHASE AND USE OF PUBLIC WORKS EQUIPMENT This Joint Purchase Agreement ( "Agreement ") is made and entered into this day of , 2017-2018 by and between the City of Tonka Bay ( "Tonka Bay "), the City of Excelsior ( "Excelsior "), and the City of Shorewood ( "Shorewood "), each a municipal corporation under the law of the State of Minnesota, collectively referred to herein as the "Parties" or individually as a "Party." RECITALS A. Each of the Parties havehas a limited need for a Jetter /Vactor truck (generally, the "Equipment "). B. The estimated cost of the Equipment is approximately $ exclusive of any costs (e.g., tax, title, license, etc.). C. Rather than each Party incurring the costs to purchase, maintain, and store such Equipment, the Parties agree it is in their mutual best interests to establish a cooperative agreement whereby they share in the acquisition and use of such new Equipment. D. The Parties are authorized pursuant to Minnesota Statutes, section 471.59 to exercise their shared powers cooperatively and jointly in the purchase and use of such Equipment. AGREEMENT In consideration of the mutual undertakings and understandings expressed herein, the Parties hereby agree as follows: 1. Purpose. The purpose of this Agreement is to establish a process for the Parties to agree to cooperatively purchase, use, maintain, and store the Equipment as outlined herein. 2. Responsible Party. Tonka Bay shall serve as the responsible Party ( "Responsible Party ") for purchasing and insuring the Equipment cooperatively purchased under this Agreement. 3. Storage. The City of Excelsior shall primarily store the Equipment when it is not being used by another Party. Each Party shall be responsible for short -term storage while the Equipment is being used by that Party, as well as returning the Equipment to Excelsior following such use. The Excelsior Public Works Superintendent ( "Excelsior Superintendent ") shall notify the Tonka Bay Public Works Superintendent ( "Tonka Bay Superintendent ") and the Shorewood Public Works Director ( "Shorewood Director ") of the process for removal and return of the Equipment from its storage location. Each Party hereto shall have the right to remove and return the Equipment in accordance with the use schedule required under this 509130v9 AMB TN115 -1 Agreement. In return for Excelsior storing the Equipment, each Party agrees to pay Excelsior an annualized rate of $42-0 ,1 200.00 or $100.00 per month per Party. Such payment shall be made in full by each Party to Excelsior, without demand, no later than January 31st of each year. 4. Cooperative Purchase of Equipment. The Parties agree that the cooperative purchase of the Equipment shall be accomplished in accordance with this section. (a) Proposal to Purchase. Each Party, through its Director or Superintendent, may propose to the other Directors or Superintendents the cooperative purchase of a new or replacement item of Equipment that would be beneficial to the Parties in providing public works services within their respective cities. If the Directors and Superintendents agree to proceed with the proposed purchase, each shall seek such approvals as may be required to authorize the cooperative purchase of the identified item of Equipment. (b) Purchase. Upon the authorization by all Parties, the Responsible Party agrees to undertake the necessary process to purchase the item of Equipment in accordance with all applicable public contracting laws. The Director or Superintendent for each Party shall agree on the specifications for the item of Equipment before the Responsible Party formally undertakes the purchasing process. (c) Cost Share. Each Party shall be responsible for one -third of the purchase price of the Equipment, inclusive of all costs associated therewith. The respective cost - sharing responsibilities of each Party are identified in Exhibit A, attached hereto. (d) Payment. The Responsible Party shall notify each Party in writing of the required payment for its equal 1/3 share of the Equipment prior to the Responsible Party purchasing such Equipment. Each Party shall remit payment for their invoiced amount within 30 days of receiving such invoice. Upon receipt of each Party's payment hereunder, the Responsible Party shall purchase and pay for the Equipment in full. (e) Ownership. The Equipment shall be owned in equal undivided shares by the Parties hereto. Upon disposition of the Equipment cooperatively purchased under this Agreement, each Party shall be entitled to one -third of the proceeds of the sale as provided in the following paragraph. (f) Disposition. The Director or Superintendent for each Party must agree, in writing, to dispose of the Equipment cooperatively purchased under this Agreement. The Party who served as the Responsible Party to purchase the item of Equipment shall be responsible for disposing of it and promptly paying fheeach other Party its one -third share of the proceeds from the sale. If an item of Equipment is being traded in on a new item of Equipment, the trade -in value shall reduce the purchase price of the new item of Equipment in equal shares for each ResParty. The item of Equipment acquired through the trade -in shall be subject to the approval process outlined in paragraphs 4(a) and (b) above and owned, used, and maintained in accordance with the 2 509130v69 AMB TN115 -1 terms of this Agreement. Before the item of Equipment is made available for purchase by the general public, a Party hereto may elect to purchase the other Parties' interests in the item of Equipment by paying one -third of the agreed upon value of the item of Equipment. Notice of an election to purchase must be provided in writing to the other Parties within -fi eenthirty (4530) days of the determination of the agfeed t+ appraised value of the item of Equipment. No4-1-at -n+a ek-c t phase hef-Ra y's. n- the - equipage t� '� TM's 4 ,� �t e caa �. �- ,`sxrar�' -1- .a��'�`s",�` -- circa -a'" stv iva'-- `v= sa-cr`a"�'�-a -�a`s` feema-ifl-in , S�ie�r� aia tire gl�i n3�n 1n der tF o�3tz�3'f fddca�� v'vvir�r�h1p f tl=i� -1 q pn3�n Should one Party purchase the equitable share in the Equipment of another party, such purchase shall not confer on the purchasing Party any greater or additional rights to use the Equipment over the remaining Party holding an interest in the Property. The sale of a Party's interest in the Property shall dispose of that Party's right to use the Equipment under the terms of this Agreement. (g) Costs. Costs incurred in the purchase, maintenance and operation, administration, and disposition of the Equipment shall be allocated as provided herein. All ongoing payment obligations shall follow the process provided in paragraph a, below. a. Administrative Costs. Each Party agrees to reimburse the Responsible Party for the administrative costs incurred pursuant to the administration of this Agreement, including but not limited to the costs associated with the preparation of this Agreement, securing bids for the purchase of the Equipment, executing the purchase of the Equipment, and any other administrative costs incurred. The Responsible Party shall provide each Party with a written invoice outlining its share of the costs incurred hereunder, and each Party shall remit payment to the Responsible Party within 30 days of receiving such invoice. The Parties agree that the Responsible Party shall invoice each Party semi - annually on March 31st and September 30th of each calendar year, except that if at any time the balance due to the Responsible Party exceeds $500.00 per Party, the Responsible Party may immediately invoice each Party in addition to the semi - annual invoices allowed hereunder. In the event that the administrative costs incurred under this Agreement are reasonably expected to exceed $1,000.00, the Responsible Party shall obtain prior written permission from each Party prior to incurring such costs. All initial costs incurred by the Responsible Party up to the date of delivery of the Equipment shall be invoiced to each Party within 30 days of delivery of such Equipment, and future costs shall be invoiced according to the provisions of this section. b. Maintenance and Minor Repairs. The Responsible Party agrees to perform routine maintenance on the Equipment cooperatively purchased under this Agreement. Routine maintenance includes lubricants (grease, oil, or other fluids), repair of flat tire, replacement or repair of any minor damage reasonably caused during normal use, etc. The other Parties agree to reimburse the Responsible Party for one -third of the costs of routine maintenance, including a reasonable charge for labor to conduct such maintenance. Each Party agrees to ensure that the Equipment is cleaned and all fuel and fluids are full after use. In the event a 509130v69 AMB TN115 -1 shared maintenance cost is estimated to exceed $10,000.00, the Responsible Party agrees to obtain the prior written consent and /or prepayment of the other Parties prior to undertaking such maintenance. c. Insurance. The Responsible Party shall insure the Equipment purchased under this Agreement and agrees to name the other Parties as an additional insured on the policy. Each Party shall be responsible for one -third of the annual insurance premium to insure the Equipment. The non - responsible Parties agree to reimburse the Responsible Party for their one -third share of the costs of such insurance. Each Party shall be responsible for maintaining its own general liability insurance and workers' compensation insurance covering its own employees while they are operating, maintaining, or otherwise utilizing the Equipment pursuant to this Agreement. 5. Cooperative Use of Equipment. The Parties agree that the Equipment cooperatively purchased under this Agreement shall be available for use by the Parties in accordance with this section. (a) Schedule. The Parties shall establish a schedule for the use of the Equipment to allow all Parties a reasonable period of time to utilize the Equipment. Such schedule shall be reduced to writing and signed by all Directors and Superintendents annually. All changes to the schedule must be made in writing, signed by each of the Directors and Superintendents. (b) Use. Equipment shall only be used for its intended purpose. No Party shall lease, rent, loan, or otherwise permit Equipment cooperatively purchased pursuant to this Agreement to be used by anyone who is not a party to this Agreement without the written consent of each of the other Parties. (c) Liability. If the Equipment is damaged while it is being used by one of the Parties, that Party shall be responsible for paying 100% of any deductible on the insurance claim. Notwithstanding this provision, to the extent that such damage can reasonably be repaired pursuant to the maintenance responsibilities under paragraph (c) above, the Responsible Party shall make s-ufesuch repairs and invoice each Party for their respective share pursuant to the payment terms herein. Any repair which is required due to the negligence of any Party shall be the sole responsibility of that Party to repair. 4 509130v69 AMB TN115 -1 Failure by any Party to repair any such damage within a reasonable time shall result in the suspension of that Party's right to use the Equipment under this Agreement until such time as the repairs are made to the reasonable satisfaction of the other Parties. If such party fails to make such repairs, the Responsible Party may elect, at its discretion, to make such repairs and invoice the negligent Party for the full costs of such repairs. The negligent Party shall not regain its right to use the Equipment until such time as it repays the Responsible Party for those repairs. Failure to repay for such repairs after 180 days' written notice shall result in the negligent Party abandoning its equitable interest in the Equipment, and such interest shall transfer in equal shares to the non - negligent Parties. (d) Record - keeping. Each Party shall be responsible for keeping records, in a format approved by the Responsible Party's Superintendent, outlining its use of the Equipment, any maintenance or repairs that are completed, any issues that may experienced with the Equipment, and any other information which the Responsible Party's Superintendent may request. Such records shall be maintained during the full term of this Agreement. and shall be made available to the other parties. Further. each party shall annually provide the Responsible Party's Superintendent with a co if such records. (e) Truck Labeling, The Parties hereto agree that letter /vactor truck to be joie ntly=purchased by the Parties shall display the name of each City which is a party to his Agreement. Such truck shall read "Cities of Excelsior, Shorewood, Tonka Bay ". Any further displayed names or images may be agreed upon by all of the Directors and Superintendents. 6. Hold Harmless. Each Party shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify, hold harmless and defend the other Parties, their officers and employees against any and all liability, loss, costs, damages, expenses, claims or actions, including attorneys' fees, which any other Party, its officers and employees, may hereafter sustain, incur or be required to pay, arising out of or by reason of any act or omission of the indemnifying Party, its agents, servants or employees, in the execution or performance or failure to adequately perform its obligations pursuant to this Agreement. Nothing in this Agreement shall require a Party to indemnify, hold harmless, or defend any other Party for the other Party's own acts or omissions. 7. Liability Limits. It is understood and agreed that the Parties' liabilities shall be limited by the provisions of Minnesota Statutes, chapter 466, and /or other applicable law. The hold harmless provision of this Agreement does not constitute a waiver by any Party of limitations on liability provided under Minnesota Statutes, section 466.04, as amended. To the fullest extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the Parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minnesota Statutes, section 471.59, subdivision la(a), as amended. Each Party to this Agreement expressly declines responsibility for the acts or omissions of any other Party. Each Party agrees to promptly notify the other if it knows or becomes aware of any facts or 509130v69 AMB TN115 -1 allegations reasonably giving rise to actual or potential liability, claims, causes of action, judgments, damages, losses, costs or expenses, involving or reasonably likely to involve the other Party, and arising out of acts or omissions related to this Agreement. 8. Workers Compensation. It is hereby understood and agreed that any and all employees of a Party, the Party's contractors and subcontractors, and all other persons employed, retained, contracted with or otherwise engaged and all other persons employed by the Party related to this Agreement shall not be considered employees of the other Party and that any and all claims that may or might arise under the Workers' Compensation Act of the State of Minnesota on behalf of said employees shall in no way be the obligation or responsibility of the other Party. 9. Records. Pursuant to Minnesota Statutes, section 16C.05, Subd. 5, the Parties agree that each other Party, the State Auditor, the Legislative Auditor, and any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of the Parties and involve transactions relating to this Agreement. 10. Data Privacy. Each Party, its employees, agents, owners, partners, and subcontractors, agree to abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 and implementing regulations, if applicable, and all other applicable state and federal laws, rules, regulations and orders relating to data privacy or confidentiality, and as any of the same may be amended. 11. Default. Default in this Agreement may occur when a Party fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of this Agreement. 12. Withdrawal. Exce t durin the initial term. any Party may terminate this Agreement upon 180 days' written notice given to the other Parties. No Party may withdraw from this Agreement during the initial term. Only the governing bodies of the Parties have the authority to act pursuant to this provision of this Agreement. Upon a notice to withdraw from this Agreement by any Party, the Equipment shall be sold at a fair market value in a manner consistent with state law. The proceeds from such a sale shall be divided in equal shares and distributed among the Parties. In the alternative, the non - withdrawing Parties may, in equal portions, pay to the withdrawing Party an amount equal to one -third of the fair market value of the Equipment. In such event, the non - withdrawing Parties shall acquire equal 50% shares in the Equipment including equal responsibility for the ongoing thereof. 13. Term. The Parties agree the duration of this Agreement shall be governed by this section. (a) Duration. This Agreement will be in force for a period of five years from the date of execution. Any Party may withdraw from this Agreement as outlined herein. This Agreement will automatically renew for subsequent five -year terms unless any Party 6 509130v69 AMB TN115 -1 provides the other Parties written notice at least ninety (90) days before the end of the then current term of its intent to not renew this Agreement. (b) Equipment Division. On or before the expiration of this Agreement the Parties will determine whether to retain or dispose of the cooperatively purchased Equipment. The Parties agree to work in good faith to reach agreement on an equitable division of the retained Equipment. The disposal of any Equipment shall be accomplished in accordance with the disposition of cooperatively purchased Equipment as stated in paragraph 4(f) of this Agreement (based on its useful life remaining as determined by industry standards, or by a dealer appraisal if requested by a Party.- 4 -mefe than -o �aF1Szfi- to-aTY$- o'flF'-'� E"i1'li� , e�ecacr�.,�-�as�a� -c �.cc,�- xsrair�. vd�av `wdti�a�-��'ce�ia -cxa� E- panen an on aw ig- Value will be determined by dealer appraisal selected by mutual agreement of the Parties. This disposition of the Equipment shall be completed as soon as is reasonably possible after the termination of the Agreement. If more than one Party desires to retain the Equipment. the Responsible Part arrange for the Equipment to be sold at auction, which auction shall be administered by an independent third - party. The Parties hereto may participate in the auction pursuant to any pplicable laws. 14. Entire Agreement. It is understood and agreed that the entire agreement between the Parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the Parties relating to the subject matter hereof. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement and signed by all Parties. 15. Severability. If any part of this Agreement is rendered void, invalid or unenforceable by a court of competent jurisdiction, such rendering shall not affect the remainder of this Agreement unless it shall substantially impair the value of the entire Agreement with respect to any Party. The Parties agree to substitute for the invalid provision a valid provision that most closely approximates the intent of the invalid provision. 16. Applicable Laws. The laws of the State of Minnesota shall apply to this Agreement. 17. Third Parties. This Agreement does not create any rights, claims or benefits inuring to any person that is not a party hereto nor create or establish any third party beneficiary. [SIGNATURE PAGE FOLLOWS] 7 509130v69 AMB TN115 -1 IN WITNESS WHEREOF, the Parties hereto have executed and entered into this Agreement effective as of the date first written above. City of Tonka Bay By: Mayor Attest: By: City Administrator Date: City of Shorewood By: Mayor Attest: By: City Administrator Date: 8 509130v69 AMB TN115 -1 City of Excelsior By: Mayor Attest: By: City Manager Date: EXHIBIT A Cost Sharing Payments Total Purchase Cost of the Equipment: $357,620.00 City of Tonka Bay $119,206.67 City of Excelsior $119,206.67 City of Shorewood $119,206.67 Trade -in Credits. Each party shall be entitled to the following deductions from the cost sharing payments specified herein, should they choose to trade in their currently -owned equipment and apply the monies received from those trade -ins to the Total Purchase Cost of the Equipment: City of Tonka Bay $4,000.00 City of Excelsior $4,000.00 City of Shorewood $25,000.00 These trade -in credits are based on reasonably anticipated trade -in values for the existing equipment owned by each city. If the actual trade -in values differ, the actual trade -in values shall be used to calculate the appropriate credits. Because the Cities of Excelsior and Tonka Bay currently jointly own similar equipment, each City shall be entitled a trade -in credit equal to 50% of the trade in value, should they option to make such trade. Nothing herein shall require any Party to trade in its currently -owned equipment. 50913M AMB TN115 -1 Document comparison by Workshare Compare on Thursday, December 07, 2017 9:45:17 AM Input: Insertion Document 1 ID Powerpocs://DOCSOPEN /509130/6 Description DOCSOPEN- #509130 -v6 -Joint Purchase Agreement Document 2 ID Powerpocs://DOCSOPEN /509130/9 Description DOCSOPEN- #509130 -v9 -Joint Purchase Agreement Rendering set Standard Legend: Insertion Count Moved from Moved to Style change Format change N/1 (,-) \ yell �1, y: "yn':0 V n Inserted cell Moved to Deleted cell Style change Moved cell Format changed Split /Merged cell Total changes Padding cell Statistics: Count Insertions 23 Deletions 13 Moved from 0 Moved to 0 Style change 0 Format changed 0 Total changes 36 #E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Grant Applications for Badger Park Meeting Date: March 12, 2018 Prepared by: Marie Darling Reviewed by: Twila Grout Attachments: Resolutions authorizing Grant Applications Policy Consideration: Should the City submit applications for grants to help reduce the cost of redeveloping Badger Park? Background: Staff have found two grants that may assist in financing the redevelopment of the Badger Park Playground and shelter area. The first is a grant called the Outdoor Recreation Grant Program from the Minnesota DNR. The grant uses federal funds through the Land and Water Conservation Fund. This is a matching grant and awards are between $5,000 and $150,000. Awards are in the form of reimbursement and improvements must be completed within 24 months to be eligible for reimbursement. The award announcement will occur this summer. The resolution for this grant was written by the DNR and no amendments are permitted. The second grant is through the Hennepin County Youth Sports Program. The grant uses a portion of the .15% sales tax surcharge (authorized to build Target Field) to fund over $2 million dollars each year to Hennepin County communities to build playground structures. The total grant award is up to $25,000. The award announcements will occur this spring. Financial or Budget Considerations: The applications would help reduce the impact on the park dedication fund. Recommendation / Action Requested: Staff recommends approval of the resolutions. Staff would then submit the applications. Next Steps and Timelines: Depending on weather, availability of materials and contractors, staff anticipates installation of the new playground late this summer. ! !, fI`1 RESOLUTION NO. 2018-023 A RESOLUTION AUTHORIZING A GRANT APPLICATION FOR THE REDEVELOPMENT OF BADGER PARK PLAYGROUND AND SHELTER AT 5755 COUNTRY CLUB ROAD BE IT RESOLVED that the City of Shorewood act as legal sponsor for the project contained in the Outdoor Recreation grant application to be submitted on 29 -03 -2018 and that City Administrator Greg Lerud is hereby authorized to apply to the Department of Natural Recourses for funding of this project on behalf of the City of Shorewood. BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Outdoor Recreation Grant Program Manual and certifies it will report any actual, potential, perceived or organizational conflicts of interest upon discovery to the state related to the application or a grant award. BE IT FURTHER RESOLVED that the City of Shorewood has the legal authority to apply for financial assistance, the financial capability to meet the match requirement (if any) and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Shorewood has not incurred any development costs and has not entered into a written purchase agreement to acquire the property described in the Cost Breakdown section on this application. BE IT FURTHER RESOLVED that the City of Shorewood has free title or permanent easement over the land described in the site plan included in the application. BE IT FURTHER RESOLVED that, upon approval of its application by the state, City Administrator Greg Lerud may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Shorewood certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for uses consistent with the funding grant program perpetuity. NOW, THEREFORE BE IT RESOLVED that the City of Shorewood City Administrator Greg Lerud is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of the City of Shorewood on 12 -03 -2018. SIGNED: (Signature) (Signature) RESOLUTION NO. 2018-024 , RESOLUTION AUTHORIZING ,. GRANT APPLICATION FOR THE REDEVELOPMENT OF BADGER PARK y 1 l... D AND SHELTER AT 5755 COUVTV-Y-C`LUB-V0AXX� WHEREAS, the City of Shorewood is the applicant for a Hennepin County Outdoor Recreation grant application to be submitted by March 19, 2018; and WHEREAS, the funds of any grant awarded would be used exclusively for the redevelopment of Badger Park playground and shelter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood hereby authorizes City Administrator Greg Lerud to execute the application such grant application and submit the request to Hennepin County for the above referenced project ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12th day of March, 2018. Scott Zerby, Mayor y Sandie Thone, City Clerk #2F MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Appointment of Tom Lesser to the Lake Minnetonka Communications Commission Meeting Date: March 12, 2018 Prepared by: Greg Lerud, City Administrator Attachments: Resolution Policy Consideration: Should the City Council appoint Tom Lesser to serve as the Shorewood representative on the Lake Minnetonka Communications Commission (LMCC)? Background: Mr. Lesser was appointed to serve as the city's representative on the LMCC board in April 2017. His term expired at the end of February. He indicated that he would like to be considered for reappointment to the LMCC. LMCC Executive Director Jim Lundberg, was complimentary about Mr. Lesser's service and recommended his reappointment. Financial or Budget Considerations: None Options: Approve the attached Resolution or provide other direction to staff. Recommendation / Action Requested: Staff recommends the reappointment of Tom Lesser by a motion to approve Resolution #18- Next Steps and Timeline: Staff will notify Mr. Lesser and Jim Lundberg of the City Council's decision. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 18 - 025 A RESOLUTION MAKING APPOINTMENT TO LAKE MINNETONKA COMMUNICATIONS COMMISSION WHEREAS, on April 11, 2017 the City of Shorewood City Council appointed Tom Lesser to serve on as the City representative on the Lake Minnetonka Communications Commission (LMCC); and, WHEREAS, Mr. Lesser's term expired on February 28, 2018 and he has stated he is interested in being reappointed as the city's representative; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Shorewood hereby makes the following appointment LMCC effective March 1, 2018, with the term expiration as indicated: LMCC Member Term Expiring 1. Tom Lesser February 28, 2019 ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 121' day of March, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor Meeting Date: March 12, 2018 Prepared by: Patti Helgesen, Asst. Planner Reviewed by: Marie Darling, Planning Director Attachments: Multiple Dock Facility License Application Policy Consideration: The City Code section 1201.24, Subd. 10, requires the Shorewood Yacht Club, located at 23500 Smithtown Road (Co. Rd. 19), to apply for a Multiple Dock Facility License. Background: Attached is the Shorewood Yacht Club's annual multiple dock facility license application. City Code section 1201.24, Subd. 10 states that renewal of the license shall be granted provided the operation is in conformance with the terms of the conditional use permit. As indicated on the application, the owner agrees to arrange for necessary inspections to ensure that the property is in compliance with the city code. A site inspection will be conducted when the slips are occupied in the �f"iliirTil Financial or Budget Considerations: The fee for the license is $2.00 per boat slip. The applicant has 117 boat slips and has paid the fee of $234.00. Options: As the license requirements have been met, and the owner has agreed to a site inspection, which will be conducted in the early summer, approval of the Multiple Dock Facility License application for 2018 is in order. Recommendation / Action Requested: Approval of the Multiple Dock Facility License application for the Shorewood Yacht Club for the year 2018. Next Steps and Timelines: If the license is approved, staff would issue the License for the Multiple Dock Facility for the Shorewood Yacht Club for the year 2018, and conduct a site inspection in early summer when the slips are occupied. Connection to Vision / Mission: Quality public service; and a healthy environment. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 SITE Address: Lot: Block. P,I.N.: OWNER MULTIPLE DOCK FACILI'T'Y LICENSE crrY of APPLICATION SHORE�VOOD 5755 COUNTRY CLUB ROAD - SHOREWOOD, MINNESOTA 55331 • (952) 474 -3236 PIANNING AND PROTECTIVE INSPE Subdivision: (Please Print or Type) Nairie:._ - t ".6 ors Tele hone: � i } Cl dL P Address, yl ka, � (Street) f 10-nlL� (City) - (State) (Zipcode) AGENT OR MANAGEMENT REPRESENTATIVE (if different than owner) Nw-ne: � - � � k r - 3 �'7 b Telephone, ( } Address: ��j Io (City) (State) (Zincode) NUMBER OF BOAT SEA'S (AUTHORIZED BY CONDITIONAL USE PERMIT AND LMCD) (Office Use Only -- Do Not write .In Shaded Area} ZONING L' ICENSE FEE District: �-- _ e - A e Are -, C 4 P"71, rz :Tee Per Unit: $ � Confornun Use :� No of Boat Sli s: x� - --- Noncoilform�i IiTse ❑ Total Fee: c,' Receipt No. INSPECTIONS Date:.. Date - - : (Inspector) Initial :. lian e; Cam n signing this a pp licatio n, I hereby acknowledge that I have reviewed the requirements of the Lakeshore Followup: . Recreational Zoning District and agree to arrange for necessary inspections to ensure that nay property complies with the Code. Approved, wornpliance official} - (.Date) Signature of dw r f Agent Date I M M City of Shorewood Council Meeting Item Title / Subject: 2018 Photo Contest Meeting Date: Monday, March 12, 2018 Prepared by: Sandie Thone, City Clerk Attachments: Power Point Presentation M MEETING TYPE Regular Meeting On November 16, 2017 the city rolled out its first photo contest. The theme for the photo contest was "Show us what you love" about the community. The goal was to find photos that show off the splendor of living in Shorewood in the Fall and Winter months. The contest entrants submitted photos in the following five categories: • People of Shorewood • Pets and Wildlife • Events and Activities • Fall Splendor • Winter Wonderland Winners in each category will have their photos framed and displayed at City Hall and will each receive a framed print. Submissions were due on February 16, 2018. Voting took place between February 22nd through the 26th and winners were notified on February 28, 2018. 2018 Shorewood Photo Contest Rules and Guidelines: ✓ Entrants must live, work, or attend school in Shorewood ✓ Photos must be taken in Shorewood between September 1, 2017 and February 16, 2018. ✓ Each photo entry must include photographer's name, address, phone number, and email address; age (if under 18); intended category and title of the photo ✓ Photo submissions with professional logos or watermarks will not be considered ✓ Photos must be submitted to citvhall(@ci.shorewood.mn.us Files must be less than 2 MB in size to be considered ✓ Participants must have permission from any persons pictured in the photo to use that photo and permission of a parent in case of minors — Subject permissions must be obtained before submitting photos ✓ Once submitted, entrants grant reproduction rights (both print and digital) to the City of Shorewood ✓ Each person may submit up to five photos Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Thank you to all the participants! The winners have been invited to attend the city council meeting and view the presentation. The winners of the contest are as follows and their photos may be found in the following Shorewood 2018 Photo Contest Power Point Presentation: People of Shorewood Category: Photo: Frog Island Ice Cave Submitted by Lucille Goodwin Pets /Wildlife Category: Photo: Cardinal in Snowstorm Submitted by Maybeth Sheridan Events /Activities Category: Photo: Gratitude Submitted by Marie Darling Fall Splendor Category: (tie for first) Photo: Fall Splendor Submitted by Steve Quinlan Fall Splendor Category: (tie for first) Photo: Fall Splendor Submitted by Alice Cherian Winter Wonderland Category: Photo: Winter Wonderland Submitted by Steve Quinlan 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll City of Shorewood Fall and Winter 2018 Photo Contest 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Showing the love we have for the community through pictures! People of Shorewood Pets and Wildlife Events and Activities Fall Splendor Winter Wonderland 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: People Shorewood Winning Photo: Cave" Submitted Goodwin 1f1l1fllllfllllllll111ll1fllllllf► lllfllllfllllfllllfl lllllllf111►llllllllfllflllllll Category: Pets /Wildlife -Photo A 1f1l1fllllflllllllllfllllf llllllf► lllfllllflllllllllfl lllllllf111fllllllllfllflllllll Mk Category: Pets /Wildlife -Photo B 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Pets /Wildlife Photo C Winning Photo: "Cardinal in Snowstorm" Submitted by: M aybeth Sheridan _AO-Ap"', � r f JA l cNana _AO-Ap"', � r f JA l 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Pets /Wildlife Photo D 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Pets /Wildlife -Photo E 1f1l1fllllflllllllllfllllf llllllf► lllfllllflllllll llllfllllllf111fllllllllfllflll llll . I � fi Category: ,r Pets /Wildlife �r Photo F 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll - S 4 -' - - C P . •- Category: Pets and Wildlife Photo G 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Pets and Wildlife Photo H 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Pets and Wildlife Photo - 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllflllfllllllllfllflllllll Category: Events and Activities Photo A 1 _ r•r. 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Events Activities Photo B Winning Photo: "Gratitude" Submitted by: Marie Darling 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111►llllllllfllflllllll Category: Fall Splendor Photo A Winning Photo (Tie): "Fall Splendor" Submitted by: Steve Quinlan 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllllllfllllllllfllflllllll Category: Fall Splendor Photo B 11111fllllflllllllllfllllf llllllf► lllfllllfllllfllllff lllllllf111fllllllllfllflllllll l Category: Fall Splendor Photo C 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Fall Splendor Photo D 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Fall Splendor Photo E Winning Photo (Tie).- "Fall Splendor" Submitted by: Alice Cherian 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Winter Wonderland Photo A Winning Photo: "Winter Wonderland" Submitted by: Steve Quinlan lflllfllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Winter Wonderland -Photo B 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Winter Wonderland �►.,�_ y �� Photo C 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Category: Winter Wonderland Photo D i � I t _Y �r 1f1l1fllllflllllllllflllllllllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll r < A'"' _ �► Y- �tY ti f Category: Winter Wonderland Photo E Ilk f �or OA 7i WAIA 07 FIA vww. Ism Ir A W `tea 1 a top- WIN hm- : —e -1 11 FA-11 All, maN Lid -4. A ENE% 0 IM . ) Ajw or f.AA trial, L, 1f1l1fllllflllllllllfllllf llllllf► lllfllllfllllfllllfl lllllllf111fllllllllfllflllllll Congratulations to all of the winners and thank you to all who participated and supported this fun and worthwhile community event! (�frc,rcro��c��itr��l� r�.. ff" 0 &, &6 te-"/4 "t"Itlllwl, / #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approve Addendum to the 2018 Street Reconstruction Feasibility Report; Authorize Preparation of Plans and Specifications for Watermain Extension Meeting Date: March 12, 2018 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Attachments: Addendum, Resolution Policy Consideration: Should the City Council accept the addendum to the 2018 Street Reconstruction Feasibility Report and authorize WSB to prepare the plans and specifications for the watermain extension along Yellowstone Trail and Riviera Lane to the existing watermain within Lake Linden Drive? Background: On January 31, 2018 the City Council accepted the Feasibility Study for the 2018 Street Reconstruction Project. The watermain extension to Riviera Lane was revisited considering the trunk benefit of connecting to the watermain within Lake Linden Drive, providing a looped system to the existing commercial development at Highway 7 and Lake Linden Drive. The redundancy of a looped watermain would limit service disruption during any maintenance or repairs to that system. An alternative funding source was also discussed to pay for the proposed watermain extension. Three alignments were evaluated for the watermain connection between Riviera Lane and Lake Linden Drive. Two of the alignments require extending watermain along the northern property line of 6140 Lake Linden Drive, the "Health Sense Campus" across the street from Cub Foods. There are currently no easements along this property line, therefore it is recommended that the alignment along the north side of Highway 7 be pursued. As outlined in the attached addendum, the watermain extension is necessary, feasible and cost effective. The opinion of probable cost for the watermain extension is $741,600. When a property connects to city water the owner must pay the City's water connection fee, which is currently $10,000. Thirteen properties along the project corridor have expressed an interest to connect to city water as soon as it's available. Funding options for the watermain extension, such as bonding and interfund loans can be considered when the bids are presented to the council. Options: 1. Approve the addendum and authorize preparation of plans and specifications for the watermain. 2. Provide staff with alternative direction. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Recommendation: Staff recommends that the Council adopt the attached resolution accepting the Addendum to the 2018 Street Reconstruction Project and Authorize the Preparation of Plans and Specifications for the watermain extension in Yellowstone Trail (Club Valley Road to Riviera Lane), and Riviera Lane to Lake Linden Drive. ,�A& WSB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800 March 12, 2018 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Feasibility Report - Amendment Riviera Lane, Shorewood Lane, Mann Lane, and Maple Street Improvements and Trail Extension Along Country Club Road and Yellowstone Trail City of Shorewood Project No. 17 -04 WSB Project No. 2925 -24 Dear Honorable Mayor and City Council: This letter is intended to provide you with an update on the Riviera Lane, Shorewood Lane, Mann Lane, and Maple Street Improvements and Trail Extension Along Country Club Road and Yellowstone Trail project schedule and a continuation of the watermain extension along Riviera Lane discussed at the January 31St Council Meeting. Staff is requesting direction from the City Council as to amend the proposed improvements for construction in 2018 as contained in the Riviera Lane, Shorewood Lane, Mann Lane, and Maple Street Improvements and Trail Extension Along Country Club Road and Yellowstone Trail Feasibility Study. The Council previously accepted this Feasibility Study on January 31, 2018, excluding the trail extension and Maple Street improvements. The proposed watermain improvements will extend 12 -inch water main along Yellowstone Trail from Club Valley Road to Riviera Lane and continue 8 -inch water main south along Riviera Lane to the cul -de -sac. Staff investigated the following three (3) options to connect into the existing 6 -inch watermain located on the west side of Lake Linden Court: Option A: An 8 -inch main would be extended between 6175 Riviera Lane and 6155 Riviera Lane. Option B: An 8 -inch main would be extended between 6155 Riviera Lane and 6115 Riviera Lane. Option C: An 8 -inch main would be extended between 6185 Riviera Lane and 6175 Riviera Lane and would continue along TH 7 to Lake Linden Drive. Figures illustrating the proposed watermain extensions are enclosed. Extension of the watermain along Yellowstone Trail and extensions to Lake Linden Drive, as described above, will be constructed by means of horizontal directional drilling as a trenchless construction method to reduce impacts to adjacent properties and Yellowstone Trail traffic flow. Extension of watermain along Riviera Lane will be by means of open cut installation as the improvements approved along Riviera Lane include reconstructing the existing street. The proposed watermain will be equipped with new valves and hydrants as necessary for proper operation. In addition, one -inch diameter services will be extended to the right -of -way for each property along Riviera Lane, terminating with a curb stop. Property Owners will be responsible for connection to the new water system from the curb stop to their house. It will also be the Property Owner's responsibility to disconnect their well and abandon it in accordance with State Statutes, if it will no longer to be used for irrigation. Should the Council direct Staff to include the extension of watermain along Yellowstone Trail and Riviera Lane, we recommend Council adopt this letter as an addendum to the feasibility report for City Project No. 17 -04. The extension of watermain provides an opportunity for the City to extend new watermain to previously unserved lots and provides improved water quality and fire protection in comparison to private wells. In addition, the extension of watermain will complete a desired loop to improve water flow to the Cub Foods area, providing a redundant watermain connection. Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com K: \02925- 240 \Feasibility \2018 FeasibiI ty\Am end ment \2925 -24 Amendment to the Feasibility Report 030718.dou Honorable Mayor and City Council March 12, 2018 Page 2 The project schedule has been revised to accommodate the watermain improvements as proposed. The following is an updated schedule for the Riviera Lane, Shorewood Lane, and Mann Lane improvements as approved by Council: Accept Feasibility Report Amendment .......................... Approve Plans and Specifications /Authorize Ad for Bid OpenBids ....................................... ............................... Award Construction Contract .......... ............................... Begin Construction Construction Substantially Complete Final Completion (Final Lift of Bituminous Wear Course) . March 12, 2018 .......... April 2018 ........... May 2018 ..........June 2018 ..........June 2018 September 2018 ....... Spring 2019 Project costs to extend the watermain as identified herein are anticipated to be approximately $677,400 for Option A, approximately $685,900 for Option B and approximately $741,600 for Option C. A detailed opinion of project costs is enclosed. Funding for the watermain improvements will be provided through the Water Fund or special financing. Cost associated with clearing of trees within the heavily wooded routes are not included in the costs. Staff recommends the improvement as identified in Option C. Improvements identified in Option A and Option B will include installing watermain within an existing drainage and utility easement along properties adjacent to Riviera Lane; however, there are currently no easements of record for properties along Lake Linden Drive to make the connection at the existing watermain. Additionally, improvements identified within Option B will require installation of watermain under an existing pond. To provide adequate clearance from the bottom of the pond to the top of the pipe, the watermain would need to be installed at a depth that would not allow for maintenance in the event of a watermain break. Improvements identified within Option C would include utilizing the existing drainage and utility easement for properties along Riviera Lane and continue within the TH 7 and Lake Linden Drive rights -of -way. Work within the TH 7 right -of -way will require a permit from the Minnesota Department of Transportation (MnDOT) and the Minnehaha Creek Watershed District (MCWD). This project is feasible, necessary, and cost effective from an engineering standpoint and should be constructed as proposed herein. Financial feasibility will need to be considered by the City Council. We are available at your convenience to discuss this report. Please feel free to contact me at (763) 512 -5244 if you have any questions regarding this proposed project. Sincerely, WSB & Associates, Inc. Alyson Fauske, PE City Engineer Attachments kk K: \02925- 240 \Feasibility\2018 FeasibilityVWm end ment \2925 -24 Amendment to the Feasibility Report 030718.dou Opinion of Probable Cost 17 WSB Project: Riviera Lane, Shorewood Lane, Mann Lane, Maple Street Improvements Design By: DJE and Trail Extension along Country Club Road and Yellowstone Trail Checked By: KAK Project Location: City of Shorewood City Project No.: 17 -04 WSB Project No: 02925 -24 Date: 3/12/2018 Item No. NIN/DOT Specificatio n No. Description Unit Estimated Unit Price Estimated Total Quantity Estimated Total Cost Yellowstone Trail Watermain Extension 1 2021.501 MOBILIZATION L S $12,700.00 1 $12,700.00 2 2104.503 REMOVE WATER MAIN L F $10.00 10 $100.00 3 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F $5.00 400 $2,000.00 4 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $10.00 400 $4,000.00 5 2105.507 COMMON EXCAVATION (EV) C Y $30.00 30 $900.00 6 2211.507 AGGREGATE BASE CLASS 5 (100% CRUSHED) TON $30.00 100 $3,000.00 7 2231.509 BITUMINOUS PATCHING MIXTURE TON $250.00 100 $25,000.00 8 2504.602 CONNECT TO EXISTING WATER MAIN EACH $2,500.00 1 $2,500.00 9 2504.602 6" GATE VALVE AND BOX EACH $2,000.00 3 $6,000.00 10 2504.602 12" GATE VALVE AND BOX EACH $5,800.00 5 $29,000.00 11 2504.602 HYDRANT ASSEMBLY EACH $5,500.00 2 $11,000.00 12 2504.603 6" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F $45.00 60 $2,700.00 13 2504.603 12" PVC WATERMAIN (DIRECTIONAL DRILL) L F $105.00 1440 $151,200.00 14 2504.608 DUCTILE IRON FITTINGS POUND $5.00 700 $3,500.00 15 2563.601 TRAFFIC CONTROL L S $10,000.00 1 $10,000.00 16 2575.505 SODDING, TYPE LAWN (INCLUDING TOPSOIL, FERT, MULCH) S Y $10.00 200 $2,000.00 Subtotal - Yellowstone Trail Watermain Extension $265,600.00 +20% Contingency $53,120.00 Subtotal - Yellowstone Trail Watermain Extension $318,720.00 + 27% Indirect Costs $86,054.40 Total - Yellowstone Trail Watermain Extension $404,774.40 Riviera Lane Watermain Extension 17 2021.501 MOBILIZATION LUMP SUM $4,800.00 1 $4,800.00 18 2451.507 COURSE AGGREGATE BEDDING (LV) C Y $40.00 50 $2,000.00 19 2504.602 1" CORPORATION STOP EACH $250.00 15 $3,750.00 20 2504.602 6" GATE VALVE AND BOX EACH $2,000.00 2 $4,000.00 21 2504.602 8" GATE VALVE AND BOX EACH $2,000.00 2 $4,000.00 22 2504.602 1" CURB STOP & BOX EACH $350.00 15 $5,250.00 23 2504.602 HYDRANT ASSEMBLY EACH 1 $5,500.00 2 $11,000.00 24 2504.603 1" TYPE K COPPER PIPE L F $32.00 530 $16,960.00 25 2504.603 6" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F $45.00 40 $1,800.00 26 2504.603 8" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F $48.00 900 $43,200.00 27 2504.604 4" POLYSTYRENE INSULATION S Y $40.00 60 $2,400.00 28 2504.608 DUCTILE IRON FITTINGS POUND $5.00 300 $1,500.00 Subtotal - Riviera Lane Watermain Extension $100,660.00 +20% Contingency $20,132.00 Subtotal - Riviera Lane Watermain Extension $120,792.00 + 27% Indirect Costs $32,613.84 Total - Riviera Lane Watermain Extension $153,405.84 Option B - Watermain Extension Opinion of Probable Cost 35 2021.501 MOBILIZATION LUMP SUM $4,000.00 1 WSB Project: Riviera Lane, Shorewood Lane, Mann Lane, Maple Street Improvements Design By: DJE REMOVE WATER MAIN and Trail Extension along Country Club Road and Yellowstone Trail Checked By: KAK Project Location: City of Shorewood 2504.602 CONNECT TO EXISTING WATER MAIN EACH City Project No.: 17 -04 $1,500.00 38 2504.602 WSB Project No: 02925 -24 $2,000.00 Date: 3/12/2018 39 NIN/DOT MONITORING MANHOLE EACH $6,500.00 1 $6,500.00 40 2504.603 6" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F Estimated Estimated Estimated Item No. Specificatio Description Unit $2,000.00 1 $2,000.00 42 2504.602 HYDRANT ASSEMBLY EACH Unit Price Total Quantity Total Cost 43 n No. 8" PVC WATERMAIN (DIRECTIONAL DRILL) L F $80.00 700 $56,000.00 Option A - Watermain Extension POUND $5.00 260 29 2021.501 MOBILIZATION LUMP SUM $3,800.00 1 $3,800.00 30 2104.503 REMOVE WATER MAIN L F $5.00 10 $50.00 31 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,500.00 1 $1,500.00 32 2504.602 8" GATE VALVE AND BOX EACH $2,000.00 2 $4,000.00 33 2504.603 8" PVC WATERMAIN (DIRECTIONAL DRILL) L F $80.00 840 $67,200.00 34 2504.608 DUCTILE IRON FITTINGS POUND 1 $5.00 330 $1,650.00 Subtotal - Option A Watermain Extension $78,200.00 +20% Contingency $15,640.00 Subtotal - Option A Watermain Extension $93,840.00 + 27% Indirect Costs $25,336.80 Total - Option A Watermain Extension $119,176.80 Option B - Watermain Extension 35 2021.501 MOBILIZATION LUMP SUM $4,000.00 1 $4,000.00 36 2104.503 REMOVE WATER MAIN L F $5.00 10 $50.00 37 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,500.00 1 $1,500.00 38 2504.602 8" GATE VALVE AND BOX EACH $2,000.00 3 $6,000.00 39 2504.603 MONITORING MANHOLE EACH $6,500.00 1 $6,500.00 40 2504.603 6" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F $45.00 20 $900.00 41 2504.602 6" GATE VALVE AND BOX EACH $2,000.00 1 $2,000.00 42 2504.602 HYDRANT ASSEMBLY EACH $5,500.00 1 $5,500.00 43 2504.603 8" PVC WATERMAIN (DIRECTIONAL DRILL) L F $80.00 700 $56,000.00 44 2504.608 DUCTILE IRON FITTINGS POUND $5.00 260 $1,300.00 Subtotal - Option B Watermain Extension +20% Contingency Subtotal - Option B Watermain Extension + 27% Indirect Costs Total - Option B Watermain Extension $83,750.00 $16,750.00 $100,500.00 $27,135.00 $127,635.00 Option C - Watermain Extension 45 2021.501 MOBILIZATION LUMP SUM $5,800.00 1 $5,800.00 46 2104.503 REMOVE WATER MAIN L F $5.00 10 $50.00 47 2504.602 CONNECT TO EXISTING WATER MAIN EACH $1,500.00 1 $1,500.00 48 2504.602 8" GATE VALVE AND BOX EACH $2,000.00 3 $6,000.00 49 2504.603 6" WATER MAIN -DUCT IRON CL 52 W/ POLY WRAP L F $45.00 20 $900.00 50 2504.602 6" GATE VALVE AND BOX EACH $2,000.00 1 $2,000.00 51 2504.602 HYDRANT ASSEMBLY EACH $5,500.00 1 $5,500.00 52 2504.603 8" PVC WATERMAIN (DIRECTIONAL DRILL) L F $80.00 1200 $96,000.00 53 2504.608 DUCTILE IRON FITTINGS POUND $5.00 520 $2,600.00 Subtotal - Option C Watermain Extension +20% Contingency Subtotal - Option C Watermain Extension + 27% Indirect Costs Total - Option C Watermain Extension $120,350.00 $24,070.00 $144,420.00 $38,993.40 $183,413.40 CITY OF SHOREWOOD RESOLUTION NO. 18 -026 A RESOLUTION RECEIVING THE ADDENDUM TO THE FEASIBILITY REPORT AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE WATERMAIN EXTENSION ALONG YELLOWSTONE TRAIL (CLUB VALLEY ROAD TO RIVIERA LANE) AND RIVIERA LANE TO LAKE LINDEN DRIVE STREET AND UTILITY IMPROVEMENT PROJECT, CITY PROJECT 17 -04 WHEREAS, the City Council authorized received a revised Feasibility Report for the 2018 Street and Utility Improvement Project, City Project 17 -04, on January 31, 2018; and WHEREAS, at the January 31, 2018 meeting the city council discussed the trunk watermain benefit of extending watermain along Yellowstone Trail to Riviera Lane and looping to the watermain within Lake Linden Drive; and WHEREAS, an addendum to the feasibility report was prepared and provides information regarding whether the proposed watermain improvements are necessary, cost - effective, and feasible; and the estimated cost of the improvement as recommended. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: 1. The Council receives the Addendum to the Feasibility Report prepared by WSB; and 2. The Council will consider the improvement of watermain extension along Yellowstone Trail (Club Valley Road to Riviera Lane), and Riviera Lane to Lake Linden Drive, City Project 17 -04, in accordance with the report at an estimated cost of $741,600; and 3. Authorizes the preparation of plans and specifications for the watermain improvements on Yellowstone Trail (Club Valley Road to Riviera Lane), and Riviera Lane to Lake Linden Drive. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 12' day of March, 2018. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk V #8B MEETING TYPE City of Shorewood u nci l Meeting Item Regular Meeting Title / Subject: Accept Proposals for Upgrade of Alarm Systems for the Municipal Water Systems Meeting Date: March 12, 2018 Prepared by: Larry Brown, Director of Public Works Reviewed by: Attachments: Proposals by Ultimate Controls Electric, LLC Background: Over the past year, the City has performed an upgrade to the communications ( SCADA) system for the water systems. In a most recent facility review, staff determined that the security systems for intrusion and various alarms are in need of an upgrade. With the most recent upgrade of the SCADA systems for the water systems, security and monitoring alarms can be connected directly to the SCADA systems without an ongoing subscription fee for monitoring services. Staff has solicited proposals from Ultimate Controls Electric, LLC, for furnishing and installing equipment at the East and West Water Towers, and at the Amesbury Well House, SE Well House and Filter Plant, and the Badger Well House. These have been included as Attachments 1 and 2 to this report. Boulder Bridge Well House was omitted, as this well is currently under contract for an entire replacement of the control center. Alarm modifications will be done under that separate contract. The proposals received are as follows: Site Locations Amount East and West Water Towers $3,690 Badger, SE Area Plant, and Amesbury Well Houses $5,050 Total $8,740 Table 1 Staff also researched if a grant was available for this improvement. Currently, we are between grant cycles for this type of improvement. Financial or Budget Considerations: If approved, funds from the Municipal Water Fund will be utilized for this project. Adequate funds exist for the proposed improvement. Recommendation: Staff recommends the City Council accept the proposals provided by Ultimate Controls Electric, LLC, for a total amount of $8,740. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 �'. 1 R. La:)iriry Brown Nullity Su.upeiriinteindeint 1D: irectoir of Pu.ulbhc Works 952 960 79.13 5755 Country Club Rd, Shorewood, IVIN 5533.1 03.6.2018 Project Name: Attention: Larry Brown a,Controls Electric, 1101 Hillock St NW www.uItimatecontroselectric.com Isanti, MN 55040 Bid Proposal Shorewood Water Tower Security Quote We are pleased to quote the Electrical Installation for the above referenced project as per our walk through of Water Tower Sites. Project Description: Assure Door contact alarms and flood alarm wired into Mission Call out system at 2 locations (East and West Water Towers). Mount Mission System and antenna (provided by city of Shorewood) and assure proper operation at West Tower. Project quote a not to exceed unless unforeseen issues would occur and then only with proper authorization by Larry Brown. Breakout: Pricing: 1. Truck and Labor = $3,040.00 2. Material $650.00 For the sum of $3,690.00 Ultimate Controls ,M info@ucelectric.com EfATE 0111NTCOL5 lectric ATTACHMENT 1 03.6.2018 Pg.02 We thank you for the opportunity to quote this project. If you have any questions please call or email me. Sincerely, James R. Zelinsky �'. 1 R. La:)iriry Brown Nullity Su.upeiriinteindeint 1D: irectoir of Pu.ulbhc Works 952 960 79.13 5755 Country Club Rd, Shorewood, IVIN 5533.1 03.6.2018 Project Name: Attention: Larry Brown a,Controls Electric, 1101 Hillock St NW www.uItimatecontroselectric.com Isanti, MN 55040 Bid Proposal Shorewood Well House Security Quote We are pleased to quote the Electrical Installation for the above referenced project as per our walk through of Well Sites. Project Description: Assure Door contact alarms, freeze alarms, and flood alarm wired into Mission Call out system at 3 locations (SE Area Well, Badger Well, and Amesbury). Mount Mission System and antenna (provided by city of Shorewood) at Badger Well site and assure proper operation. Project quote a not to exceed unless unforeseen issues would occur and then only with proper authorization by Larry Brown. Breakout: Pricing: 1. Truck and Labor = $3,800.00 2. Material $1,250.00 For the sum of $5,050.00 Ultimate Controls ,M info@ucelectric.com EfATE 0111NTCOL5 lectric ATTACHMENT 2 03.6.2018 Pg.02 I thank you for the opportunity to quote this project. If you have any questions please call or email me. Sincerely, James R. Zelinsky 9A MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: 5815 Club Lane Meeting Date: March 12, 2019 Prepared by: Greg Lerud, City Administrator Reviewed by: Marie Darling, Planning Director; Joe Pazandak, Building Official; Tim Keane, City Attorney Attachments: Report on condition of 5815 Club Lane Background: Construction at 5815 Club Lane has a long history. The original permit process had many complications that have obstructed and delayed resolution of permit and code compliance. To resolve permit and code compliance, staff had many meetings, reviewed several additional plan submittals, and engaged with the property owners. That work resulted in permit A -24 -15 being issued on March 15, 2015. As a condition of the permit, a letter was attached to the permit that detailed the specific scope of permitted construction requirements, and an expiration date. The property owners agreed to the conditions for continued construction, and a copy of the permit and letter are attached. The property owners have continued intermittent construction, and including construction of a porch, which was specifically not authorized in the scope of permit A- 24 -15. In the summer of 2017, the property owners were working on the porch when it collapsed, resulting in injury to one of the owners. Within days of the injury report, staff met with the property owner to discuss the status of the permit and the hazardous conditions of code non - compliance. To assess the current conditions of construction, staff requested a meeting with the property owners. Due to rescheduling requests from the owners, staff was not able to visit the site until February 6, 2018. On that date, Marie Darling, Joe Pazandak, and I visited the property and noticed that the construction and use of construction areas was not in compliance with the specific requirements and conditions of Permit A- 24 -15. The property owners have been using areas of construction for personal living and storage areas. These uses were specifically not approved as a condition of the permit and have resulted in hazardous life- safety conditions. In addition to this memo, a notice was sent to the property owners that directed the owners to block off the construction area so it is not accessible by anyone other than construction workers. The letter also advised the owners that they cannot use any part of the addition for personal use. Securing the construction area is intended to keep the occupants out of the hazard areas yet let them continue to live in the original structure. A copy of that notice is attached to this memo. Staff is concerned that work occurred without a permit and that the materials used in the construction and planned to be used in the construction are no longer sound. Consequently, staff recommends further analysis be done on the building construction and use. Recommendation: Staff is sensitive to the owner's difficulties and ramification to other family members, but compliance with the building code is required. Staff recommends that a code compliance examination and structural analysis must be done on the project done to date before any additional Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 work can continue. Staff further requests the Council direct staff to financially assist, if necessary, the property owners to submit an analysis of the building code, life safety, and structural issues conducted by a third party selected by the property owners and approved by staff. City expense in resolving these issues could ultimately be assessed against the property and paid over time rather than requiring the property owners to pay for the reports up front. A total cost is difficult to estimate because the final amount will be based on the course of action determined by the City Council and based on the results of the analysis. Next Steps and Timeline: Staff will notify the property owners of the council's decision. Staff will allow a reasonable time for selection of an inspector and the issuance of a report and recommends a deadline of 60 days to receive the report. MEMO TO: Greg Lerud and Marie Darling FROM: Joe Pazandak DATE: 2.15.2018 SUBJECT: 5815 Club Lane. 2.6.2018 meeting at property with Greg Lerud, Marie Darling, Joshua Riedel, Laura Riedel and me. OSERVATIONS OF SITE CONDITIONS: 1. Joshua Riedel, Lauren Riedel, Greg Lerud, Marie Darling and I observed existing conditions of construction. 2. Photographs were taken. 3. Building Permit Number A- 24 -15, issued 3.12.2015, has expired. 4. Scope of Building Permit A -23 -15 is to repair and finish existing construction to enclose an unfinished space that has exterior compliant with code. 5. Owners have proceeded with construction of deck and porch on South side of building that was specifically not approved as within scope of Building Permit A- 24 -15. Owners installed deck footings without approval, constructed porch without submitting plans for review or approval and started wall insulation without approval. 6. Construction progress related to Building Permit A -24 -15 has been intermittent, not complete and not in compliance with Building Permit A -24 -15 required conditions. 7. Building Permit A -24 -15 requirements include installation of barriers to restrict access to persons, other than persons involved in construction. These barriers are not provided. 8. Space enclosed by addition is being used for personal use unrelated to construction. Parts of the enclosed unfinished area of addition space are used as main entry, coat closet, living area and storage. Items in the unfinished area of addition that are set up and used include and are not limited to: refrigerator, children's toys, food coolers, furniture, lamps, swing, cabinets, clothes, pictures, space heater and other similar items. 9. Required guardrails and barriers are not in place. Construction material condition and construction material installation appear to be problematic. Braced wall design requirements have not been provided. 10. Owner's use of property creates a hazard. 11. Construction materials at site include items that are no longer suitable for use. 12. Owners have not provided structural engineer's assessment of existing construction material for suitability of use - installation and wall bracing requirements, as required by Building Permit A.24.2015. #9B MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Southshore Center Improvements Meeting Date: March 12, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Joe Pazandak, Building Official; Twila Grout, Park and Rec Coordinator /Administrative Assistant; Julie Moore, Communications and Recycling Coordinator Attachments: Copy of notice posted at facility; Property sale notice Background: Staff would like to update the council on the following items: 1. A copy of the SSC notice is attached — informing users of the tentative schedule. 2. March 15 and 16— PW will move furnishing and items around for scheduled work. Cabinets in library removed. 3. Schedule: March 19 — lobby tile removal begins; March 21 —floor lift in dining room begins (there is a tripping hazard that has developed over time and needs to be corrected; March 26— vinyl tile floor and entry carpet install begins and is expected to take a couple of weeks. 4. Electrical work and carpentry will continue for the next couple of months but will not interfere with the activities at the SSC. Staff requests council approval to proceed with the following: 1. Attached please find a notice for property the staff is requesting the council approve for sale or disposal. Our plan is to post this notice at the SSC as well as Minnetonka Shop and Swap, Craig's List, and Next Door. It is staff's position that these items have little monetary value, and that approval be given to accept the best offer provided the items are removed at their expense. If offers are not received for any of the items, staff would propose the items be disposed of as garbage. 2. Approve removal of the roll up door between the kitchen and dining room. Wall up that area and install a stainless steel counter in its place in the kitchen along with two additional shelves. The material, welding, carpentry, HC permit totals just under $4000. 3. Accepting the purchase of up to 125 chairs. Staff recommends purchasing less than the 200 chairs previously recommended for the following reasons: a review of past events (as well as events on the schedule) show that there are very few events with over 125 attendees. Additionally, the cost savings will be used for improvements. We will keep the best 75 chairs of the present stock to be available for larger events. Financial or Budget Considerations: The options presented in this memo compare favorably with the CIP budget. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Options: Approve the recommended options for sale and /or disposal of the furnishings and items or provide other direction to staff. Next Steps and Timeline: Staff will proceed based on council direction m KI is pleased to present the enclosed quotation. The following items are included: • Quote • Summary • Itemized Quote • Detailed PO requirements • Product Options* * TBDs exist and must be selected prior to purchase. Please contact a sales team member for assistance with specifications. Sales Team: Tim Healy Sales Rep tim.healy @ki.com (952) 929 -5686 Brad Nemetz Inside Sales Specialist brad.nemetz @ki.com City of Shorewood: Southshore Community Center Quote Number: 18BJN- 359871 B/C CREATED 31712018 / I Valid Through 6/5/2018 PRODUCT TOTALS $18,388.75 See Quote Detail Summary $0.00 GRAND TOTAL $18,388.75 Contract Information: OT2122A Minnesota, University of Requested Delivery Date: To be Determined Sold To End User City of Shorewood City of Shorewood Ship To Installation To be Determined To be Determined Client Notes: Page: 1 of 3 CREATED 3/7/2018 Product options that must be determined (aka TBDs) exist and must be selected prior VALID THROUGH 6/5/2018 to purchase order submittal. These items are notated in the far right column with (?) Prepared By Brad Nemetz Quote Filename City of Shorewood: Southshore Community Center - 18BJN- 359871 B/C Line Model Qty. Sell Price Extended Total TBD Options 1.1 TSNAP Torsion Sled Base Chair,Arm less, Poly Seat/Back 125 $147.11 $18,388.75 , p 101 Sion I i nime Cahar n 1 e l) li rm111od I191r Poly Seat & Back Color No Fire Retardant /NFR I 101 & Iim *,0101 N1 R "101.9e )o[i rmillod 11911 Torsion Ts Glides Non -skid glides /GNS Unit Weight: 22.00 Price Description: Delivered /Open Market WorkGroup Product Subtotal $18,388.75 Quote Summary Product SubTotal: $18,388.75 Estimated Sales Tax: See Notes Quote Total: $18,388.75 NOTES: • Images shown above are intended for approximate visual reference only and may not represent the exact models, numbers, descriptions or options selected. Refer to the model number /description /options shown for full product specifications. • Sales Tax (For Shipment within the United States Only): Estimated sales /use tax will be calculated when order is entered. It is the customer's responsibility to pay any applicable sales /use tax due upon invoicing. A customer will not be charged sales tax if (1) a Resale Certificate, (2) an Exempt Organization Certificate, or (3) a Direct Pay permit is on file with KI's Finance Department. If no certificate is on file, the appropriate sales /use tax rate in effect at shipment will be applied and tax will be added to the customer's invoice. Page: 2 of 3 We appreciate your cooperation in providing us with all the required information listed above on your Purchase Order. Complete information helps us serve you better. Thank you for your order. Purchase Orders that do not meet these requirements will be placed on hold until complete information is received by KI. Purchase orders on hold are not released to manufacturing or assigned a delivery date. KI order lead times begin once the order is released to manufacturing. Page: 3 of 3 Final Considerations: To ensure your Purchase Order (PO) is processed quickly and efficiently, please adhere to the following requirements: 1. All purchase orders must be issued to KI or KI c/o the dealer with this address: Customer represents that the product KI information contained within this quote is 1330 Bellevue Street complete and accurate. Changes to quantities Green Bay, WI 54302 and /or options /finishes will affect this quote. If applicable, other charges such as freight, tax, 2. The following items must be included on all purchase orders: installation and /or delivery fees may be added o Sold To /Bill To Information: complete legal name, address, telephone number and fax at time of order. number o Ship To Information: complete legal name, address, contact name, contact phone number Sales resulting from purchase orders issued by o Purchase Order Number: a customer - specific identifier, typically a sequential purchase the customer to KI (Whether related to this order number or requisition number quotation or otherwise) are governed and o Issue Date: date the purchase order was issued controlled by the Terms and Conditions found o Sales Tax: applicable sales tax will be added upon KI invoicing. If tax exempt, customer at www.Kl.com /terms must provide or have the tax exempt certificate on file at KI o Purchase Order Total: total of all items and services included on the purchase order Prepared by Brad Nemetz o Authorization: signature of authorized purchasing agent or buying entity Order Details: reference a fully optioned KI quote (ex: 11 KGH- 85432) or include all the "Reference Only" information listed below Market Code: 9 =9= State /Local Gov't . Quantity of each item • Complete model number, including all finish and option information (by line item) • Net purchase price (by line item) • Extended net purchase price (all line items) • Any additional applicable charges (ex: installation and /or delivery charges) Opportunity #: 359871 • Contract name and /or number if pricing is based on a contract reference Quote Filename: City of Shorewood: Southshore 3. Signatures on a quote or a worksheet cannot be accepted as a purchase order. Community Center - 18BJN- 359871B 4. In the event that you do not have a formal Purchase Order process, please contact your KI Sales Representative or call 1- 800 - 424 -2432, and we will assist you with creating a P0. We appreciate your cooperation in providing us with all the required information listed above on your Purchase Order. Complete information helps us serve you better. Thank you for your order. Purchase Orders that do not meet these requirements will be placed on hold until complete information is received by KI. Purchase orders on hold are not released to manufacturing or assigned a delivery date. KI order lead times begin once the order is released to manufacturing. Page: 3 of 3