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021318 Pk MinsCITY OF SHOREWOOD PARK COMMISSION MEETING TUESDAY, FEBRUARY 13, 2018 MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:00 p.m. 5755 COUNTRY CLUB RD SHOREWOOD CITY HALL 7:00 P.M. A. Roll Call Present: Chair Mangold, Commissioners Rock, Barr, and Gorham; City Council Liaison Labadie; and City Planner Darling Absent: Vassar B. Review Agenda Gorham moved to approve the agenda as written. Barr seconded the motion. Motion carried 4 -0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of December 12, 2017 Rock moved to approve the minutes of the December 12, 2017 meeting as written. Mangold seconded the motion. Motion carried 4 -0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Badger Park Playground Alternatives Darling reviewed two alternatives for playground equipment in Badger Park. Barr asked if we have the option to have community members install the equipment. Darling stated although it is an option, it is very challenging to schedule construction with the amount of volunteers needed. Darling also stated they will apply for two grants for the funding. Darling noted she is still working on getting a landscape architect on board. Commissioners discussed the playground alternatives and equipment available with each quote. Barr asked if the materials are the same for both. Darling noted the second alternative is constructed of recycled plastic. A member of the audience asked if there is warranty on wear and tear. Darling stated there is a limited warranty. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 2 of 4 Mangold asked about the timeline for the playground and building construction. Rock stated he would like to see a concept plan showing where everything is going. Darling discussed the deadline for grant submission. Gorham stated he supports the Minnesota - Wisconsin quote. Mangold suggested the concept plan be reviewed at the March meeting. Commissioners discussed the swing set design. B. Concession Agreement for 2018 Commissioners discussed the concession agreement for Freeman Park. Mangold stated there aren't changes in the agreement from 2017. Staff was directed to ask for allergen -free snack choices. Mangold moved to approve the 2018 Concession Agreement. Barr seconded the motion. Motion carried 4 -0. C. Discuss 2018 Work Program Schedule Mangold stated he would like to see the maintenance schedule for all parks be completed and it be brought to a meeting before the Park Tours in the spring /summer. Barr suggested there be a follow -up to scheduled item maintenance /replacement. Mangold suggested the park tour items be reviewed. Darling noted it is on tonight's agenda. Mangold also believed the plan for the park tours should be discussed at the May meeting. Labadie discussed there be a winter park tour to visit the warming houses. It would have to be scheduled before dark in order to review hockey rinks as well. Gorham asked what the timing is for the design of Southshore Park. Darling stated it has been pushed out to 2020 except for the tree planting. Mangold stated the Commission needs to discuss a long term goal for the park. Darling stated all the comments from the Comprehensive Plan survey relating to park facilities will be provided at the next meeting. D. Liaisons to City Council Meetings Darling asked the Commission to review meeting dates and let her know if there are conflicts. February 26 - Rock March 26 - Mangold April 24 - Rock May 22 - Barr PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 3 of 4 June 26 - Ashmore July 24 - Ashmore August 28 - Vassar 5. OLD BUSINESS A. Freeman Park Ice Rink Vassar provided written comments relating to the ice rink at Freeman Park. The rubber mats from the warming house to the ice need to be upgraded/maintained. The schedule for when the warming house is open is unclear. There isn't a window to see what is going on outside. Mangold suggested a camera. There have been real issues with the locks on the doors. Heat in the warming house is also an issue. Also, a sign is needed indicating when the warming house is open. Mangold asked if there were any comments on maintaining the rink. Labadie stated there have been complaints about the ice at Cathcart. PW Director Brown had noted the pumper truck was broken for a while, and the weather has been an issue. The grading and slant of the rink was not discussed at the City Council meeting. She suggested Brown be copied on any e -mails relating to ice conditions. Darling stated anything noticed in the parks that needs to be addressed should be addressed to either PW Director Brown, Darling or Twyla Grout. B. Review Items from Previous Park Tours Freeman Park Darling noted the memorial bench for the community park has arrived. The old bench would be relocated to the community garden next spring. Mangold stated we should take time to go deeper into the woods during the park tours. Darling stated volunteers could be utilized to pull weeds in the trails. Darling stated she will be meeting with sports leagues later in the month to discuss schedules and maintenance. Commissioners discussed drainage issues in Freeman Park. Manor Park Darling stated she would work with the Building Official on installing a window to see what is going on outside in the parking lot when inside the warming houses. Commissioners discussed concern over the willow tree that acts as a focal point. Darling mentioned that there was neighborhood opposition to removing the tree. Darling stated it has a limited amount of life, and the Commission should discuss what could go there in its place once removed. Mangold suggested an arborist look at the tree to assess the risk. Silverwood Park Commissioners discussed sign replacement and wanted more information on the last contact. PARK COMMISSION MINUTES TUESDAY, FEBRUARY 13, 2018 Page 4 of 4 Mangold stated there is a need for a curb stop to keep the satellite from being moved. Mangold stated there needs to be a discussion about which fund the money should come from for retaining wall construction. Darling indicated the retaining wall is in the park CIP presently, but it could be discussed during the next CIP update. Southshore Park More trees need to be planted and signage was discussed. Commissioners discussed tearing out the asphalt area and asked for an estimate to have that removed. Cathcart Park The signage needs maintenance. Labadie stated Cathcart Park has been completely annexed into Shorewood. It is now completely landlocked by the city of Chanhassen. A resident raised concerns about drainage from the park, and staff will continue to work with the resident. Darling noted a ditch/ infiltration area needs to be added on the west side of the tennis court area to reduce the volume of runoff from the park. The project may require the removal of a line of ash trees. 6. STAFF AND LIAISON REPORTS /UPDATES A. City Council Labadie reported on the annual retreat with the City Council and staff. Repairs will be done on the Southshore Center. There were resident concerns about the high rental fees for graduation and birthday parties. Darling reported Nathaniel Gorham has been appointed to the Planning Commission and Holly Ashmore has been appointed to the Park Commission to finish his term. B. Staff 7. ADJOURN Rock moved, Barr seconded, to adjourn the Park Commission Meeting of February 13, 2018 at 8:22 p.m. Motion carried 4 -0. RESPECTFULLY SUBMITTED, Clare T. Link Recorder