03-26-18 CC Reg Mtg agendaCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 26, 2018
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
2.
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes of March 12, 2018
B. City Council Regular Meeting Minutes of March 12, 2018
C. Approval of the Verified Claims List
D. Safety Camp Donation Clerk Memo
Resolution 18 -027
Administrator Memo
Ordinance 556
Attachments
Minutes
Minutes
Claims List
E. Ordinance 556 Commercial Sanitary Sewer Charges
F. City Master Fee Schedule Update to Include New Utility Fees
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Commission Service Recognition Awards:
Robert Bean, Planning Commission
B. Deborah Zorn, City Representative Minnchaha Creek Watershed District
Clerk Memo
Resolution 18 -028
CITY COUNCIL REGULAR MEETING AGENDA — MARCH 26, 2018
Page 2
6. PARKS
A. Report by Commissioner Mangold on March 13, 2018 Park Commission Meeting Draft Minutes
B. Removal of the Black Willow Tree in Manor Park Planning Director Memo
C. Badger Park Playground Area Concept Site Plan
7. PLANNING
8. ENGINEERING /PUBLIC WORKS
9. GENERAL /NEW BUSINESS
A. Ordinance 555 Amending Shorewood's Liquor Code Chapter 401
B. Employee Compensation Plan
C. Energy Audit
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Administrator — appreciation event
2.
A. Mayor and City Council
11. ADJOURN
Planning Director Memo
Clerk Memo
Ordinance 555
Clerk Memo
Resolution 18 -029
Communications Coordinator Memo
2a
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS
MONDAY, MARCH 12, 2018 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION MEETING
Mayor Zerby called the meeting to order at 6:05 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson (arrived at 6:15), Labadie (arrived at 6:30), Siakel,
and Sundberg; Attorney Keane; City Administrator Lerud; City Clerk Thone; Planning
Director Darling; Director of Public Works Brown' and, City Engineer Fauske
Absent: None.
B. Review Agenda
Sundberg moved, Siakel seconded, approving the agenda as presented. Motion passed 310.
2. SOLID WASTE DISCUSSION
Administrator Lerud noted that at the recent retreat, one of the items discussed was to consider organizing
solid waste collection. He stated that staff was looking for affirmation from the Council on this direction
as well as discussing priorities and,gervices that the Council would like to see in any agreement. He stated
that this will be on the Council agenda for April 9, 2018 with a formal resolution to move forward with
haulers. He noted that he had also included information in the packet from Hennepin County that they will
be requiring recycling or organic material a requirement by 2022.
Councilmember Sundberg asked if the idea was to keep the same number of haulers, but, give them specific
locations. Administrator Lerud stated that he believed when the City enters into this agreement it would be
exclusive with the existing haulers, and, 'if any of them chose to leave, their share would be reallocated
among the rest of the haulers.
Councilmember 8iakel stated that she believes that Councilmember Sundberg was asking if the proposed
agreement would be organized by zones so there would not be three trash haulers working out of the same
area. Administrator Lerud stated that was correct.
Attorney Keane noted that it is the haulers responsibility to come up with the first plan and negotiate
amongst themselves and present that proposal to the city for consideration. The city is then free to accept
or reject their proposal.
Councilmember Siakel asked how pricing factored into this agreement. She assumed the pricing would be
the same if they are all talking to each other. Attorney Keane stated that the haulers will also have to come
forward with an acceptable pricing plan that the City can consider. He noted that they are exempt from
anti -trust in order to do that.
Administrator Lerud stated that there are currently four haulers in the City.
CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES
MARCH 12, 2018
Page 2 of 5
Councilmember Siakel asked what would prevent a hauler from going door to door and soliciting business
without the knowledge of this agreement. She assumes it would go back to billing and asked if the City
would be handling billing and added on as a utility, for example, on a quarterly basis. Administrator Lerud
stated that is an option, or the haulers could have one entity handle all the billing. He stated he thinks it
would work better if either the City or one entity does all the billing so it can be guaranteed that there is
pick up. He noted that if the City handled billing, it would probably be handled quarterly. The advantages
to the City handling it, is that the City knows what is going on and people know to come to the City to sign
up for service.
Councilmember Siakel stated that approach makes sense to her. Col
is hesitant because of the perception of it being lumped in with utiliti
she understands her hesitation, but, feels that going this route gives tl
same page.
Attorney Keane noted that Council will have ample time during the
concerns.
Councilmember Sundberg wondered about people being
the past.
er Sundberg stated that she
ilmember Siakel stated that
hat everyone will be on the
period to
ers, or if
these types of
was a thing of
Mayor Zerby stated that he lives on a cul -de -sac with just 10 homes on the street and they are all friends.
He stated that he has pushed for the street to band together and have just one truck pick up from their street,
but that has been unsuccessful because some people Want to support the small business owner, and some
want a better price, so they go with the bigger hauler. Some people make the choice because of service,
such as going up to the house and grabbing their can if they forget to put it out at the road. He noted that
other cities have simply put a capon the number of haulers allowed within the City.
Councilmember Sundberg asked about the impact to the streets and how that is quantified. Attorney Keane
asked if the engineering department had looked at any of the numbers along with loads and life extension
of streets without this kind of heavv usage,
Public Works Director Brown explained that when a roadway is designed, there is something called a
roadway distribution that calls for a certain percentage of heavy truck traffic. He noted that it should be
fairly, easy to equate a garbage truck to that and be able to quantify that.
Councilmember Sundberg stated she thinks the City should start gathering this kind of data.
Councilmember Siakel noted that she feels residents may accept change if it can be shown that there is a
well thought out reason, rather than thinking it is just the government telling them what to do. If it can be
shown that this is something the Council has looked at as a way to maintain our infrastructure and save
some money, as well as being mindful of things coming down the road, such as the mandates from the
County, she thinks people will support it. She stated she remembered something said about making
recycling a mandate, as part of the grant. She isn't sure when that grant runs out and noted that she wasn't
sure people understood that the City receives some assistance for that service from the County. She asked
if that will ever run out and whether that provided the rationale for having just one collector.
Councilmember Siakel stated that she feels the organics recycling is a good concept in theory, but then
creates the issue of having five cans out at the curb for all the different types. Although her understanding
is that the organics will be collected in a separate bag and can be thrown into the same can. She stated that
CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES
MARCH 12, 2018
Page 3 of 5
perhaps the City can look at making changes this with aphased approach. The advantages would be reduced
traffic, better pricing, and complying with mandates from the State or County
Councilmember Sundberg stated that she feels reducing the number of haulers would be better
environmentally, as well. She asked if a survey had been conducted among the residents surrounding this
issue. Administrator Lerud stated that it was not specifically asked as part of the recent Comprehensive
Plan survey, but there were several, unsolicited, comments that came in the survey responses even though
the question was not asked.
Councilmember Sundberg noted that communication will be very
Councilmember Siakel agreed and noted complaints about traffic on
your trash has gotten picked up or just your neighbors. She stated tl
and dependability with just one hauler.
Councilmember Sundberg stated that there would also be
than just one individual.
is issue.
and confusion about whether
some benefit to consistency
for the City behind a complaint rather
Public Works Director Brown stated that there is also the inefficiency on behalf of the hauler, so the prices
may come down because they are not having to drive from one end of the City and back again for just a
few cans. He stated that this change would also support the Green Steps program.
Councilmember Siakel stated that there are other additional services you can purchase, like yard waste
disposal that she would want included.
Councilmember Sundberg
Administrator Lerud stat
Councilmember Sundberg
operate. Administratortc
Councilmember Johnson stat
He stated his concern that if
having no choice and being
y within the City
this should be something tha
Councilmember Sundbera st
d if there was a large price difference with our current haulers in the City.
hat he suspects people will be surprised by the difference in pricing.
ed if them are any communities that have only allowed one trash hauler to
stated that there were many communities that had one hauler.
ltv'es on a cul-de-sac with five houses and four different haulers.
went to just one hauler, there could be the perception of residents
to do. He likes the idea of allowing three haulers that are zoned
rated the importance of clear communication with the residents that
selpg make their lives easier.
t she felt it was clear that this was the right thing for the City.
Councilmember Siakel stated that she felt this would also need to be billed through the City. She suggested
giving two options, for example, option A is basic service and option B is basic service plus yard waste or
other additional services. She likes the idea of billing quarterly. She asked if there would be a way to give
consideration for differences between, say a senior citizen, living alone that doesn't have much trash output
and a residence that has three cans that are overflowing every week.
Administrator Lerud stated that there are usually smaller can options, or the option of every- other -week
pick up, rather than weekly. Councilmember Siakel stated that she likes that idea.
Councilmember Labadie asked for clarification on Councilmember Sundberg's statement as she joined the
meeting about it being clear that this was the right thing for the City.
CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES
MARCH 12, 2018
Page 4 of 5
Councilmember Sundberg stated that she meant that organized trash collection seemed to be the clear
solution for the City.
Mayor Zerby stated he thinks one of the biggest issues will be price. The last thing he wants to see is the
perception of people saying that City forced a new hauler on them and now are paying $5 /month more.
Councilmember Siakel noted her concern with just having one carrier and what would happen if they back
out, or close down. If there are three haulers, and one of them leaves, there are options for others to come
in and simply take over those routes.
Administrator Lerud noted that another advantage to having three haulers is they have cooperatively
decided on a price that the City can go out and compare to other cities.
Mayor Zerby noted that there had been several comments related to garbage and recycling in the
Comprehensive Plan survey. He stated that there is obviously interest among the residents. He read aloud
some of the items in the survey.
Mayor Zerby would also like to have the option of an annual curb side pick-up of larger items. He hears
this request time and time again from residents, like the City used to do.,
Councilmember Labadie stated that curb side pick -up will need to be very specific with what is allowed or
instruct the collectors to leave things behind that don't fall into the specific parameters.
Councilmember Johnson noted that some items
such as chemicals and paints.
Councilmember Siakel e>
communication was hand:
residents, which then had s
and others loved it because
stated that in some cases it
got there and took what the
She reiterated that importa
haulers and moving towart
Administrator Lerud noted t
consider giving direction on
from haulers.
of the drop off program at Public Works,
fined how the City -wide curb side pick -up day used to work and how
with residents. She noted the costs were evenly distributed among the
people who never used it complain that it was included on their utility bill
tpretty Much could put anything out there and it would be hauled away. She
;'by, ,other residents with a flat -bed truck that came around before the haulers
cited. She suggested looking into the cost to provide this service to residents.
of explaining to people the "why" behind making the change to have fewer
nmittee is not required at this point, but, suggested that the Council
move forward in creation of the committee to consider the proposal
Councilmember Labadic stated that her concern about forming the committee may be the time commitment
that the City is asking people to commit to. She would like to be clear, up front, the time frame and how
much meeting time will be required. She stated that if people are volunteering, she feels they deserve an
accurate estimate of what it will involve.
Administrator Lerud stated that he did not think the City had a good handle on those issues yet because he
was not it was not known if the hauler proposal was going to be acceptable. He suggested waiting on the
committee until some of those details were more solidly ironed out.
CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES
MARCH 12, 2018
Page 5 of 5
Councilmember Johnson suggested that Communications Director Moore be allowed to start
communicating with residents before the notice goes out that the City is considering approving entering
into the 60 -day negotiating period with the haulers.
Councilmember Sundberg left the meeting.
Councilmember Labadie stated that she believes anything relating to construction material be banned from
being included in the curb side pick -up event. She feels strongly that there needs to be a list of allowed and
not allowed items.
3. ADJOURN
Siakel moved, Labadie seconded, Adjourning the City Council Work Session Meeting of March 12,
2018, at 6:42 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 12, 2018
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie,
City Administrator Lerud; City Clerk Thone; Plan
Works Brown; Building Official Pazandak;,and C
Absent: None.
B. Review Agenda
Siakel moved, Labadie seconded, approving the agenda, as pre
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
2B
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
;; Attorney Keane;
; Director of Public
Motion passed 510.
Councilmember Labadie noted that the multiple dock facility license for Shorewood Yacht Club was for
117 boat slips and asked if that was the same number as the previous year. Planning Director Darling stated
this was the same number as the prior year.
Johnson moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutiolts, Therein.
B.
C.
D.
E.
F.
G.
City Council,Work Session Minutes of February 26, 2018
City Council Regular Meeting Minutes of February 26, 2018
Approval of the Verified Claims List
Agreement for Jet -Vac Purchase
Approve RESOLUTION NO. 18-023, and RESOLUTION NO. 18-024, "A Resolution
Authorizing an Application for the Redevelopment of Badger Park Playground and
Shelter at 575 Country Club Road" for Grant Applications for Badger Park.
Approve RESOLUTION NO. 18 -025, "A Resolution Making Appointment to Lake
Minnetonka Communications Commission."
Approval of Multiple Dock Facility License — Shorewood Yacht Club
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 2 of 7
Motion passed 510.
3. MATTERS FROM THE FLOOR
None
4. PUBLIC HEARING
None
5. REPORTS AND PRESENTATIONS
A. 2018 Shorewood Photo Contest
Clerk Thone explained that the City had just completed the first fall
of the six winners, Maybeth Sheridan, was present at tonight's meet]
and rules. She presented the winning photos: Lucille Goodwin — "F
— "Cardinal in Snowstorm "; Marie Darling — "Gratitude "; Steve Q-
Cherian — "Fall Splendor" (tie); Steve Quinlan — "Winter Wonderl,
Clerk Thone thanked everyone who participated in either sub
hold another contest for spring /summer photos. She stated the
in City Hall.
6. PARKS
None
7.
A. Report by Co
Commissioner Davis
8.
A.
C
iter photo contest and noted that one
She reviewed the contest categories
Island Ice Cave "; Maybeth Sheridan
an — "Fall Splendor" (tie) and Alice
I
,hotos or judging. Staff is hoping to
photos will be framed and displayed
6, 2018 Planning Commission Meeting
planned discussion items for the Planning Commission for the
Addendum for Feasibility Report for Reconstruction of Streets, Authorize
tion of,, Plans and Specifications for Watermain, City Project 17 -04
Engineer Fauske reviewed the potential alignments for the watermain system. She explained that in order
to minimize the effect on trees, a trenchless watermain system was being considered. She reviewed the
price of the three options and noted that staff is recommending option three, even though the initial cost is
a bit higher because it would minimize impact to the trees, allow the City to move forward with the project
this year and that it is the best alignment. She noted that funding for this project could be handled through
bonding or an intra -fund loan. She noted that a resident along Riviera Lane has spearheaded the effort to
gather signatures from residents along this road interested in a watermain connection and there are currently
13 signatures in support of the project.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 3 of 7
Councilmember Johnson noted that the packet made the caveat that the cost of removing trees in the heavily
wooded areas was not included in the projected costs.
Engineer Fauske explained that with a trenchless system, there does need to be a digging pit at each end of
the system, so there is some clearing that will need to take place, but not to the extent that an open cut
system, which is why staff was recommending a trenchless option in order to minimize disruption to the
trees.
Councilmember Johnson asked how many trees would be affected for the digging pits. Engineer Fauske
stated that typically a digging pit would be approximately 20 feet by 20 feet at each end.
Mayor Zerby asked if the suggested alignment would connect and
Foods system. Engineer Fauske explained the approximate alig
confirmed that it would provide a loop.
Rob and Nancy Meese, 6185 Riviera Lane, stated that tl
and appreciate that engineering has considered the trenc!,
very mature oaks which would adversely be affectedwitl
hoping that only one end will need to be dug out for the pit
the other portion should be in the street. Mr. Meese exp:
on this project.
Engineer Fauske noted that Mr. Meese had brought up a valid point
opportunities to have the digging pits put in where it can minimize im
Mayor Zerby stated that is
Councilmember
staff was not rec
Johnson moved, Siakel seco
Addendum to the Feasibilit
Watermaia Extension+
to Lake Linden Drive
510.
would like to s
in some sort of a loop with the Cub
cut near, the healthcare system and
in support of the watermain project
because much of their backyard is
type of system. He stated that he is
;ohnection because in his estimation,
preciation to the City for their work
ity can certainly look for
trees.
residents would also support that.
Fauske for her clear explanation within the memo on why
ded, Adopting RESOLUTION NO. 18-026, "A Resolution Receiving the
Report and Authorizing Preparation of Plans and Specifications for the
Yellowstone Trail (Club Valley Road to Riviera Lane) and Riviera Lane
and Utility Improvement Project, City Project 17 -04." Motion passed
B. Accept Proposals for Alarm Upgrades for the Water System
Public Works Direct6r'Brown explained that over the last year, the City has worked to upgrade the SCADA
(Superior Control and'Data Acquisition) system which helps monitor and operate the well houses and water
towers. As part of this process, they reviewed the security systems and found many lacking and in need of
updates. He reviewed the proposal from Ultimate Control and Electric and noted that staff is recommending
approval to be funded out of the City water fund. He noted that there would not be any ongoing subscription
costs with this upgrade that the alarm systems will be able to be tied into the SCADA systems.
Councilmember Johnson had questions about the statement "alarm modifications will be done under that
separate contract ".
Public Works Director Brown explained this statement referred to the contract already in place for the
Boulder Bridge facility, so there was no need to include that facility in this contract.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 4 of 7
Mayor Zerby confirmed that the contract also covered installation because it was not clearly spelled out.
He asked why this vendor was chosen.
Public Works Director Brown stated installation is included and that this is a fairly new vendor to the City.
This company had been brought in to discuss some ongoing issues that were plaguing the water system,
and between their electrician and computer programmers, were able to zero in on the problem right away.
Staff has been very impressed with their work.
Siakel moved, Sundberg seconded, To Accept the Proposal from
the amount of $8,740, for the Alarm Upgrades for the Water Sys
9. GENERAL /NEW BUSINESS
A. 5815 Club Lane
Administrator Lerud explained that 5815 Club Lane has been under cony
few years. It has reached a point where staff felt it was important to tak
not been called for and people are living in the structure and fait there in
the work that has been done by the owner. Lerud said the owners invited
and staff believes there are quite a few situations that warrant some add
the property owner. Staff is recommending requiring property owners ti
structural analysis of what has been done as well as a building code c
owners would select the third parry, but the City would have to approve
this could be assessed to the property owner if they were unable to pay.
trols Electric, LLC in
assed 5/0.
traction sporadically over the last
e a look because inspections have
ay be some life safety issues with
staff onto the property last month
itional compliance inspections by
contact a third party to obtain a
ompliance survey. The property
of them. He noted that costs for
Councilmember Sundberg asked if the property owner had already agreed to be assessed for costs associated
with the inspections and compliance. Administrator Lerud stated that they had not agreed to this yet, but
staff believes this is the next :step.
Councilmember Johnson stated that this may be a larger, separate discussion, but suggested when the City
issues a building hermit that there is an end date associated with it.
Attorney Deane confirmed that building permits currently do have a life span of 180 days.
Building Official Pazandak stated this was true, but that building permits can have an extended life. He
noted that they initially have 180 drays, but property owners can request an extension with due cause at any
time during the project and as long as they are doing any kind of work, the permit remains valid. Staff has
had some discussion about a possible adoption of a code that would allow the City to mandate finishing the
exterior within a
Mayor Zerby asked for clarification that the original building permit for this project was issued on March
15, 2015. Building Official Pazandak stated that the owners had actually started work prior to that date,
but that is when there was a resolution to the issues that the property owner had agreed to. In addition, the
owners agreed with t the timetable, the scope of the permit and its requirements, all of which was voluntary.
City Attorney Keane explained that each progress toll can result in an extension of 180 days.
Mayor Zerby asked about the process for staff to know when progress has been made. He asked if the
property owner simply called staff and said that work has been done and staff then goes and inspects.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 5 of 7
Building Official Pazandak stated that there is no requirement that the City check the 180 days. He noted
what happens is the City sets something up to go see the property and then the city has to prove that progress
has not been made. He noted that it is a very difficult section of the code.
Mayor Zerby stated that it appears then that the City did not know what had happened over the last 2 �/z
years and whether progress was occurring or not. Building Official Pazandak stated that he knows the
property owners had made some progress because he stopped by periodically over the last few years.
Councilmember Siakel stated that it is clear to her that this is a "one-off' situation, and it appears as though
the homeowners are in a little over their heads and feels directing staff to extend a little latitude to work
with the residents to take the next step is warranted. She stated that she supports bringing in a third party
to assess what needs to be done to bring it up to code. She stated that in `addition to the timeliness of the
project, there is the safety aspect to be considered.
Councilmember Johnson stated that while he agrees this is
other residents who may not even realize their building permi
on them. He noted that when they go to sell their property it
should be a conversation about ways the City can track where
Administrator Lerud noted that part of the permit process is f
the City when work has been done. He does not think it is
permit to check in 90 days and ask about the progress.
'one -off ' situation, he wonders if there are
are not cleared and that there are conditions
ay be an issue. He suggested perhaps there
ings are within the building permit process.
the,onus to be on the property owner to call
usible to contact every property that has a
Siakel moved, Labadie seconded, to Extend Latitude to,Staff to Work With Homeowner at 5815 Club
Lane and contact a third party to assess the condition and the next steps to complete this project and
bring it up to code. Motion passed 510.
Mayor Zerby stated that he agreed with Councilmember Johnson that this maybe something that the City
needs to look at more closely. He suggested including this as a discussion point for a future work session.
B. Southshore
Administrator Lerud explained the general timeline for upcoming projects at the Southshore Center. He
noted that staff would like to sell some of the furnishings and noted that the list of those items was placed
at the Couneilmembers desk prier to the meeting tonight. He stated that they would also like to remove the
roll up door that makes it look more like a cafeteria and not a banquet hall. He stated that after the last
meeting, staff took another look at the bid for 200 chairs and decided that the number could be lowered to
125. He noted that they are also`planning to keep the current best 75 chairs and this will reduce to cost by
about $7,000.
Siakel moved, Labadie seconded, to Accept the proposals as presented, by Administrator Lerud for
Southshore Center.
Mayor Zerby noted that he really like the idea of trying to sell the unneeded furnishings and supported
anything that City could do to reduce the number of things going into the landfill.
Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 6 of 7
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Director Brown stated the seasonal weight restrictions are in place from the State which the City follows
and residents need to be aware of these and make sure, for instance, their moving companies understand
those weight restrictions, as well. He noted that the weight restriction map is posted on the City website.
He also noted that Hennepin County has done a great job trying to manage emergencies, such as wind
storms and one of the things they are promoting is better communications between public works
departments and establishing more of a mutual aid scenario. Many of the metro area public works
organizations got together and talked about some of these mutual aid events. FEMA has stated that if there
is a mutual aid agreement in place, some of the money spent can be recouped, if you are providing aid to
another city. This mutual aid of sharing equipment or staff is very common across the state with fire
departments and is now being looked at with public works departments. They, are working on a draft
agreement that will be coming before the Council in the future.,
Engineer Fauske stated that staff is continuing to look into the drainage issue that Mr. Mott presented at the
last Council meeting and should be brought back before the Council at the April 9, 2018 meeting.
Planning Director Darling stated that the Metropolitan Council has posted estimates for what it considered
affordable for occupied housing, which has increased from $238,500 to $243,500. She reminded the
Council that the definition of affordable housing is that a family earning up to 80% of the median area
income, can spend 30% of their annual income, on housing. She noted that she does not have any
information on how this would translate to the rental properties.
Clerk Thone noted that Tino's Cafe and Pizzeria passed their inspection from the State and their liquor
license is now in effect.
Administrator Lerud note that a map had been placed at the Councilmembers desk that showed an aerial
map of the most recent deer population survey. On their count, from early February, there are 114 deer and
he believed that 34 were harvested this year. He noted that the audit field work had been completed and
will be presented at the last meeting to April.
Mayor
Councilmember Sundberg stated that she and Administrator Lerud thought that the Fire Board may have
gone a bit extreme in micromanaging and may have gotten away from its responsibility in addressing public
policy. She believes that Administrator Lerud has had a conversation with the Fire Chief that addressed
these concerns and noted that she will also follow up with them at the next meeting.
Mayor Zerby stated he wanted to official say, "Go Minnetonka! ". Lake Minnetonka appears to be the best
hockey lake in the state, `because both Orono and Minnetonka won their divisions. He is very proud of our
schools.
11. ADJOURN
Sundberg moved, Johnson seconded, Adjourning the City Council Regular Meeting of March 12,
2018, at 7:50 P.M. Motion passed 510.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MARCH 12, 2018
Page 7 of 7
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2C
MEETING TYPE
City of Shorewood I Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: March 26, 2018
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Interim Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64365 — 64386 & ACH 468,157.38
Total Claims $468,157.38
We have also included a payroll summary for the payroll period ending March 18, 2018.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
58,761.91
CASH AND INVESTMENTS
101 -11- 4103 -0000
1,716.64
0.00
PART -TIME
101 -11- 4122 -0000
131.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4101 -0000
9,609.04
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
366.57
0.00
PART -TIME
101 -13- 4121 -0000
748.18
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
718.57
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,708.93
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
101.45
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
1,879.40
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
140.96
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
141.26
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
165.84
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
10.67
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,505.60
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
412.94
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
416.48
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
866.55
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
37.07
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
4,534.70
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
340.06
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
286.10
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
540.00
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
40.59
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
13,899.11
0.00
FULL -TIME REGULAR
101 -32- 4102 -0000
48.06
0.00
OVERTIME
101 -32- 4121 -0000
1,046.03
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
977.69
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
1,997.48
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
889.61
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
4,007.52
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
346.74
0.00
OVERTIME
101 -33- 4103 -0000
116.08
0.00
PART -TIME
101 -33- 4121 -0000
326.59
0.00
PERA CONTRIB - CITY SHARE
PR - G/L Distribution Report (03/19/2018 - 10:56 AM) Page 1
Account Number Debit Amount Credit Amount Description
101 -33- 4122 -0000
269.84
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4151 -0000
269.69
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
1,557.52
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
116.80
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
175.70
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
1,180.24
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
184.93
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
763.75
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
57.28
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
57.76
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
31.89
0.00
WORKERS COMPENSATION
FUND Total:
58,761.91
58,761.91
FUND 201
Southshore Center
3,052.03
CASH AND INVESTMENTS
201 -00- 1010 -0000
0.00
3,054.33
CASH AND INVESTMENTS
201 -00- 4101 -0000
1,600.19
0.00
FULL -TIME REGULAR
201 -00- 4102 -0000
551.09
0.00
OVERTIME
201 -00- 4103 -0000
537.53
0.00
PART -TIME
201 -00- 4121 -0000
120.02
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
149.75
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4151 -0000
95.75
0.00
WORKERS COMPENSATION
FUND Total:
3,054.33
3,054.33
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
4,134.06
CASH AND INVESTMENTS
601 -00- 4101 -0000
2,918.04
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
46.80
0.00
OVERTIME
601 -00- 4121 -0000
222.38
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
219.24
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
109.91
0.00
WORKERS COMPENSATION
FUND Total:
4,134.06
4,134.06
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
3,052.03
CASH AND INVESTMENTS
611 -00- 4101 -0000
1,892.04
0.00
FULL -TIME REGULAR
611 -00- 4102 -0000
140.40
0.00
OVERTIME
611 -00- 4121 -0000
152.46
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
160.30
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
617.69
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
89.14
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (03/19/2018 - 10:56 AM) Page 2
Account Number Debit Amount Credit Amount Description
FUND Total:
3,052.03
3,052.03
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
251.78
CASH AND INVESTMENTS
621 -00- 4101 -0000
157.80
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
11.83
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
5.38
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
75.60
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
1.17
0.00
WORKERS COMPENSATION
FUND Total:
251.78
251.78
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,238.50
CASH AND INVESTMENTS
631 -00- 4101 -0000
1,008.44
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
75.61
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
66.25
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
50.70
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
37.50
0.00
WORKERS COMPENSATION
FUND Total:
1,238.50
1,238.50
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
70,492.61
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
35,249.54
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
7,658.82
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
3,868.61
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,024.74
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
7,551.26
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
7,039.44
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
1,719.01
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,899.37
WORKERS COMPENSATION
700 -00- 2181 -0000
0.00
1,132.85
DISABILITY INSURANCE
700 -00- 2183 -0000
0.00
1,475.77
HEALTH SAVINGS ACCOUNT
700 -00- 2184 -0000
0.00
502.20
DENTAL DELTA
700 -00- 2185 -0000
0.00
371.00
DENTAL - UNION
FUND Total:
70,492.61
70,492.61
Report Total: 140,985.22 140,985.22
PR - G/L Distribution Report (03/19/2018 - 10:56 AM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 03/19/2018 - 11:35AM
Batch: 00003.03.2018 - CC -03 -26 -2018
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 104
ADAM'S PEST CONTROL INC
Check Sequence: 1
ACH Enabled: True
2638354
Building Inspection- S outhshore
60.00
03/19/2018
201 -00- 4400 -0000
Check Total:
60.00
Vendor: 4
AFSCME CO 5 MEMBER HEALTH FUND
Check Sequence: 2
ACH Enabled: True
March -2018
PR Batch 00002.03.2018 Dental - Union
371.00
03/19/2018
700 -00- 2185 -0000
PR Batch 00002.03.2018 Dental - Union
Check Total:
371.00
Vendor: 116
ANDERSON COOLING & HEATING
Check Sequence: 3
ACH Enabled: False
467 -3373
Gas Furnace Service & Parts
942.25
03/19/2018
201 -00- 4223 -0000
Check Total:
942.25
Vendor: 136
CENTERPOINT ENERGY
Check Sequence: 4
ACH Enabled: True
02/27/2018
20405 Knighsbridge Rd
144.90
03/19/2018
601 -00- 4394 -0000
02/27/2018
28125 Boulder Bridge
346.77
03/19/2018
601 -00- 4396 -0000
02/27/2018
24200 Smithtown Rd
1,026.23
03/19/2018
101 -32- 4380 -0000
02/27/2018
5745 Ctry Club & 25200 Hwy 7
348.46
03/19/2018
101 -52- 4380 -0000
02/27/2018
5755 Country Club Rd
406.04
03/19/2018
101 -19- 4380 -0000
79456885 - 022118
5735 Country Club Rd
367.51
03/19/2018
201 -00- 4380 -0000
86501806 - 022118
20630 Manor Rd
95.75
03/19/2018
101 -52- 4380 -0000
Check Total:
2,735.66
Vendor: 137
CENTURY LINK
Check Sequence: 5
ACH Enabled: False
612E458019 -MR18
612 -E45- 8019 -SE Areas
220.50
03/19/2018
601 -00- 4398 -0000
Check Total:
220.50
Vendor: 147
CITY OF MOUND
Check Sequence: 6
ACH Enabled: True
2nd Qtr -2018
Quarterly Fire Payment
6,493.00
03/19/2018
101 -22- 4400 -0000
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM)
Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
6,493.00
Vendor: 150
CLASSIC CLEANING COMPANY
Check Sequence: 7
ACH Enabled: False
26377
City Hall Monthly Svc
495.00
03/19/2018
101 -19- 4400 -0000
26378
Public Works Monthly Svc
295.00
03/19/2018
101 -32- 4400 -0000
Check Total:
790.00
Vendor: 3
DELTA DENTAL OF MINNESOTA
Check Sequence: 8
ACH Enabled: True
March -2018
PR Batch 00002.03.2018 Dental - Non Union
502.20
03/19/2018
700 -00- 2184 -0000
PR Batch 00002.03.2018 Dental - Non Uni
March- 2018 -COBR
Mar- COBRA -Jean Panchyshyn
44.55
03/19/2018
700 -00- 2184 -0000
PR Batch 00002.03.2018 Dental - Non Uni
Check Total:
546.75
Vendor: 166
EARL F. ANDERSEN
Check Sequence: 9
ACH Enabled: False
0116850 -IN
Axle Weight
622.00
03/19/2018
101 -32- 4245 -0000
Check Total:
622.00
Vendor: 167
ECM PUBLISHERS INC
Check Sequence: 10
ACH Enabled: True
579857
Ord. No. 554
50.12
03/19/2018
101 -13- 4351 -0000
Check Total:
50.12
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 11
ACH Enabled: True
PR -03 -19 -2018
PR Batch 00002.03.2018 Federal Income Tax
3,868.61
03/19/2018
700 -00- 2172 -0000
PR Batch 00002.03.2018 Federal Income I
PR -03 -19 -2018
PR Batch 00002.03.2018 FICA Employee Portio
3,060.01
03/19/2018
700 -00- 2174 -0000
PR Batch 00002.03.2018 FICA Employee _
PR -03 -19 -2018
PR Batch 00002.03.2018 FICA Employer Portioj
3,060.01
03/19/2018
700 -00- 2174 -0000
PR Batch 00002.03.2018 FICA Employer ]
PR -03 -19 -2018
PR Batch 00002.03.2018 Medicare Employee Pc
715.62
03/19/2018
700 -00- 2174 -0000
PR Batch 00002.03.2018 Medicare Emplo,.
PR -03 -19 -2018
PR Batch 00002.03.2018 Medicare Employer Po
715.62
03/19/2018
700 -00- 2174 -0000
PR Batch 00002.03.2018 Medicare Emplo,.
Check Total:
11,419.87
Vendor: 219
ELLY PIEPER
Check Sequence: 12
ACH Enabled: False
03152018
SSC- Tablecloths
20.00
03/19/2018
201 -00- 4400 -0000
Check Total:
20.00
Vendor: 179
EXCELSIOR FIRE DISTRICT
Check Sequence: 13
ACH Enabled: False
2nd Qtr -2018
Building
67,988.74
03/19/2018
101 -22- 4620 -0000
2nd Qtr -2018
Operations
88,499.54
03/19/2018
101 -22- 4400 -0000
Check Total: 156,488.28
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM) Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 192
G & K SERVICES
Check Sequence: 14
ACH Enabled: False
February -2018
Public Works
608.28
03/19/2018
101 -32- 4400 -0000
Check Total:
608.28
Vendor: 762
GARY L. FISCHLER & ASSOCIATES, PA
Check Sequence: 15
ACH Enabled: False
9666
Psychological Screening -Scott Schroeder
625.00
03/19/2018
101 -32- 4331 -0000
Check Total:
625.00
Vendor: 6
HEALTH PARTNERS -GROUP
Check Sequence: 16
ACH Enabled: False
March -2018
PR Batch 00001.03.2018 Health Ins - CoPay
2,393.15
03/05/2018
700 -00- 2171 -0000
PR Batch 00001.03.2018 Health Ins - COP7
March -2018
PR Batch 00001.03.2018 Health Insurance -HSA
5,265.67
03/05/2018
700 -00- 2171 -0000
PR Batch 00001.03.2018 Health Insurance
March -2018
PR Batch 00002.03.2018 Health Ins - CoPay
2,393.15
03/19/2018
700 -00- 2171 -0000
PR Batch 00002.03.2018 Health Ins - COP7
March -2018
PR Batch 00002.03.2018 Health Insurance -HSA
5,265.67
03/19/2018
700 -00- 2171 -0000
PR Batch 00002.03.2018 Health Insurance
March- 2018 -Bruc
Mar- COBRA -Bruce DeJong
1,744.43
03/05/2018
700 -00- 2171 -0000
PR Batch 00001.03.2018 Health Insurance
March- 2018 -Jean
Mar- COBRA -Jean Panchyshyn
631.26
03/05/2018
700 -00- 2171 -0000
PR Batch 00001.03.2018 Health Insurance
Check Total:
17,693.33
Vendor: 215
HENNEPIN COUNTY INFORMATION TECH]
Check Sequence: 17
ACH Enabled: True
1000108145
Monthly Radio MESB
121.56
03/19/2018
101 -32- 4321 -0000
Check Total:
121.56
Vendor: 436
MARK HODGES
Check Sequence: 18
ACH Enabled: True
WS- Feb2018
Video Tape Service - Work Session
210.00
03/19/2018
101 -11- 4400 -0000
Check Total:
210.00
Vendor: 896
HUEBSCH SERVICES
Check Sequence: 19
ACH Enabled: False
4037762
SSCC Mats
32.00
03/19/2018
201 -00- 4400 -0000
4037762
City Hall Mats
83.15
03/19/2018
101 -19- 4400 -0000
Check Total:
115.15
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 20
ACH Enabled: False
PR -03 -19 -2018
PR Batch 00002.03.2018 Deferred Comp Flat Ai
1,565.00
03/19/2018
700 -00- 2176 -0000
PR Batch 00002.03.2018 Deferred Comp I
PR -03 -19 -2018
PR Batch 00002.03.2018 Deferred Comp Percen
154.01
03/19/2018
700 -00- 2176 -0000
PR Batch 00002.03.2018 Deferred Comp I
Check Total:
1,719.01
Vendor: 686
KANSAS CITY LIFE INSURANCE COMPAN'
Check Sequence: 21
ACH Enabled: True
March -2018
PR Batch 00002.03.2018 Long Term Disability
524.84
03/19/2018
700 -00- 2181 -0000
PR Batch 00002.03.2018 Long Term Disat
March -2018
PR Batch 00002.03.2018 Short Term Disability
608.01
03/19/2018
700 -00- 2181 -0000
PR Batch 00002.03.2018 Short Term Disa1
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM)
Page 3
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM) Page 4
Check Total:
1,132.85
Vendor: 247
DREW KRIESEL
Check Sequence: 22
ACH Enabled: False
February -2018
Building Maint. Services
693.00
03/19/2018
201 -00- 4400 -0000
February -2018
Events Program/Class Services
440.00
03/19/2018
201 -00- 4248 -0000
Check Total:
1,133.00
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 23
ACH Enabled: False
269625
Preventing Harassment/Promoting Respect Train
60.00
03/19/2018
101 -13- 4331 -0000
269625
Preventing Harassment/Promoting Respect Train
30.00
03/19/2018
101 -15- 4331 -0000
269625
Preventing Harassment/Promoting Respect Train
30.00
03/19/2018
101 -18- 4331 -0000
269625
Preventing Harassment/Promoting Respect Train
15.00
03/19/2018
101 -31- 4331 -0000
269625
Preventing Harassment/Promoting Respect Train
120.00
03/19/2018
101 -32- 4331 -0000
Check Total:
255.00
Vendor: 841
GREGORY LERUD
Check Sequence: 24
ACH Enabled: False
Jan - Mar -2018
Jan to Mar Mileage
125.19
03/19/2018
101 -13- 4331 -0000
Menards031018
Menards- Bldg Supplies for SSCC
6,929.92
03/19/2018
201 -00- 4620 -0000
ROW- Meeting2017
ROW Meeting
31.13
03/19/2018
101 -13- 4331 -0000
Check Total:
7,086.24
Vendor: 259
CLARE T. LINK
Check Sequence: 25
ACH Enabled: True
2018 -Shwd2
Park Commission Meeting
187.00
03/19/2018
101 -53- 4400 -0000
Check Total:
187.00
Vendor: 912
MATTAMY MINNEAPOLIS, LLC
Check Sequence: 26
ACH Enabled: False
InvoicesOverPd
Engineer Svcs WSB- Overpaid Refund
8,987.05
03/19/2018
450 -00- 4302 -0016
Check Total:
8,987.05
Vendor: 283
METRO SALES INC
Check Sequence: 27
ACH Enabled: False
INV1025126
Ricoh/MP -C3002 Color Copier
2,031.72
03/19/2018
101 -19- 4221 -0000
Ricoh/MP -C3002 Color Copier
Check Total:
2,031.72
Vendor: 279
METROPOLITAN COUNCIL (WASTEWATE
Check Sequence: 28
ACH Enabled: True
1078745
Monthly Waste Water Svc
64,243.45
03/19/2018
611 -00- 4385 -0000
Check Total:
64,243.45
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM) Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 302
MINNESOTA POLLUTION CONTROL AGEI,
Check Sequence: 29
ACH Enabled: False
10000048451
Hazardous Waste Fees License - 24200 Smithtov
243.53
03/19/2018
101 -32- 4437 -0000
Check Total:
243.53
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 30
ACH Enabled: True
PR -03 -19 -2018
PR Batch 00002.03.2018 State Income Tax
2,024.74
03/19/2018
700 -00- 2173 -0000
PR Batch 00002.03.2018 State Income Tax
Check Total:
2,024.74
Vendor: 305
MNSPECT, LLC
Check Sequence: 31
ACH Enabled: True
7359
Inspection Services
1,120.00
03/19/2018
101 -24- 4400 -0000
Check Total:
1,120.00
Vendor: 665
OPTUM BANK
Check Sequence: 32
ACH Enabled: True
PR -03 -19 -2018
PR Batch 00002.03.2018 HSA - OPTUM BANK
1,475.77
03/19/2018
700 -00- 2183 -0000
PR Batch 00002.03.2018 HSA - OPTUM B.
Check Total:
1,475.77
Vendor: 9
PERA
Check Sequence: 33
ACH Enabled: True
PR -03 -19 -2018
PR Batch 00002.03.2018 MN -PERA Deduction
3,268.30
03/19/2018
700 -00- 2175 -0000
PR Batch 00002.03.2018 MN -PERA Dedu
PR -03 -19 -2018
PR Batch 00002.03.2018 MN PERA Benefit Em
3,771.14
03/19/2018
700 -00- 2175 -0000
PR Batch 00002.03.2018 MN PERA Benel
Check Total:
7,039.44
Vendor: 240
KENNETH POTTS, PA
Check Sequence: 34
ACH Enabled: True
Lauren Getting
Forfeiture - Lauren Getting - 2012 Honda
225.00
03/12/2018
101 -16- 4304 -0000
March -2018
Prosectution Monthly Services
2,500.00
03/12/2018
101 -16- 4304 -0000
Check Total:
2,725.00
Vendor: 360
SOUTH LAKE MINNETONKA POLICE DEPA
Check Sequence: 35
ACH Enabled: False
2nd Qtr- 2018 -DS
Quarterly -Lease Payment
53,199.25
03/19/2018
101 -21- 4620 -0000
April- 2018 -OB
Monthly- Operating Budget Exp
102,886.08
03/19/2018
101 -21- 4400 -0000
Feb - 2018 -HCPF
Monthly -Henn Cry Process Fee
222.00
03/19/2018
101 -21- 4400 -0000
Check Total:
156,307.33
Vendor: 821
SANDRA LEE THONE
Check Sequence: 36
ACH Enabled: False
February -2018
Reimbursement - Mileage
80.66
03/19/2018
101 -13- 4331 -0000
Check Total:
80.66
Vendor: 694
TIMESAVER OFF SITE SECRETARIAL, INC.
Check Sequence: 37
ACH Enabled: False
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
M23651
Council Workshop & Regular Meeting
333.75
03/19/2018
101 -13- 4400 -0000
M23651
Planning Meeting- 03/06/18
142.00
03/19/2018
101 -18- 4400 -0000
Check Total:
475.75
Vendor: 638
VALLEY PAVING - SHAKOPEE
Check Sequence: 38
PV#4 -P- 02925 -30
P.V.#4- Project #02925-30-Badger Park Phase
3,676.50
03/19/2018
402 -00- 4680 -0000
Check Total:
3,676.50
Vendor: 421
VERIZON WIRELESS
Check Sequence: 39
9802710297
Sewer & Water - Acct842017386
48.78
03/19/2018
601 -00- 4321 -0000
9802710297
Sewer & Water- Acct842017386
48.79
03/19/2018
611 -00- 4321 -0000
9802710297
S & W Lines- Acct842017386
48.78
03/19/2018
631 -00- 4321 -0000
Check Total:
146.35
Vendor: 415
WARNER CONNECT
Check Sequence: 40
29935808
Microsoft Surface Pro - Tablet
1,835.84
03/19/2018
403 -00- 4640 -0000
29935827
Additional Services Charge
1,350.00
03/19/2018
101 -19- 4321 -0000
29935860
Monthly Network Maint Services
2,748.40
03/19/2018
101 -19- 4321 -0000
Check Total:
5,934.24
Total for Check Run:
468,157.38
Total of Number of Checks:
40
AP- Computer Check Proof List by Vendor (03/19/2018 - 11:35 AM)
ACH Enabled: False
ACH Enabled: False
Acct #842017386-00001
Acct #842017386-00001
Acct #842017386-00001
ACH Enabled: True
Page 6
I M
M City of Shorewood Council Meeting Item
Title / Subject: Resolution Accepting Donations to Safety Camp Event 2D
Meeting Date: Monday, March 26, 2018 MEETING TYPE
Prepared by: Sandie Thone, City Clerk Regular Meeting
Reviewed by: Twila Grout, Park and Recreation Coordinator
Attachments: Resolution
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and §471.17 all donations
or gifts of real and personal property, including donations for the benefit of public recreational services,
must be accepted by the city council.
Background: Shorewood's Safety Camp is in its eighth year. The American Legion has supported this
event all of those eight years with a generous contribution. Safety Camp will be held on August 8, 2018
at the Minnetonka South Lake Public Safety Building from 8:15 a.m. to 3:30 p.m. The camp is for
children entering 3rd grade through 5t" grade. Registration is $20 and the program is limited to 40
children. The $20 registration fee includes a Safety Camp t- shirt, snacks, lunch, a water bottle, a bike
helmet and a grab bag with safety items donated from various businesses. The events at this year's
Safety Camp will include; CLIMB Theatre presentation on Respect, Hennepin County Sheriff's Canine
Unit, Hennepin County Water Patrol, SLMPD Bike and Helmet Safety, EFD Fire Safety, Book Reading with
the SLMPD Police Chief, Shorewood National Karate Break Away Techniques demonstration, HCMC
Ambulance, HCMC Trauma Unit, and a Life Link helicopter. The following persons or entities have
offered to contribute the cash amounts set forth below, for the purpose of the 2018 Safety Camp Event
being held on August 8, 2018:
Name of Donor Amount
American Legion: Clarence Clofer Post $250.00
Financial Considerations: This donation will help to cover expenses incurred for the 2018 Safety Camp
Event.
Action Requested: Staff respectfully recommends the city council approve the Resolution Accepting
Donations as Delineated in the Resolution to the 2018 Safety Camp Event and direct staff to send a
thank you note to all donors.
Motion, second and two - thirds majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management
through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 18-
A RESOLUTION ACCEPTING A DONATION TO THE
CITY OF SHOREWOOD 2018 SAFETY CAMP EVENT
WHEREAS, the City of Shorewood is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts for the benefit of their public recreational services
pursuant to Minnesota Statutes section 471.17; and
WHEREAS, the following persons and entities have offered to contribute the cash amounts set
forth below to the city:
Name of Donor Amount
American Legion: Clarence Clofer Post $250.00
WHEREAS, the terms or conditions of the donations are to be used for the 2018 Safety Camp
Event; and
WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as
allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The donations described above are accepted and shall be used to establish and /or operate
services either alone or in cooperation with others, as allowed by law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city's
receipt of the donor's donation.
Passed by the City Council of Shorewood, Minnesota this 26th day of March 2018.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
#2E
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Commercial Sanitary Sewer Rate Ordinance
Meeting Date: March 26, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by:
Attachments: Ordinance No. 556
Background: At the February 26 city council meeting, the council approved utility rates increases for the
water, sanitary sewer, and storm sewer enterprise funds. In visiting with finance staff as they were
building the rates into the system, the city's past practice was to use the residential sewer only fee as
the commercial sanitary sewer charge flat fee charge for water used each quarter up to 28,500 gallons.
That information was not included in the last several utility rate change ordinances. To make sure it is
clear what the charges should be, I thought it important that the commercial sanitary sewer charge be
clarified, both for the city's commercial sewer customers, but also so staff and council are aware of all
the different rate categories for future rate changes.
Recommendation / Action Requested: Staff recommends a motion to pass Ordinance No. 556.
Next Steps and Timeline: Staff will publish the ordinance as required by statute and update the
relevant sections of the fee schedule.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
ORDINANCE NO. 556
AN ORDINANCE TITLED
"COMMERCIAL SANITARY SEWER SERVICE CHARGES"
THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA, ORDAINS AS
FOLLOWS:
Section 1. Section 1301.02 of the Shorewood Code of Ordinances is hereby amended as follows:
CITY OF SHOREWOOD
COMMERCIAL SANITARY SEWER SERVICE CHARGES
Section 1. Change the Commercial Sanitary Sewer Rates as follows:
Sanitary Sewer
CATEGORY
CURRENT RATES
PROPOSED RATES
Commercial
$8.75 base, $77.29/qtr. for 1- 28,500
gallons, $2.02/1,000 gal in excess of
28,500 gallons per qtr.
$9.00 base, $79.60 /qtr. for 1-
28,500 gallons, $2.08/1,000 gal in
excess of 28,500 gallons per qtr.
Section 2. This ordinance is effective for billings beginning in June, 2018 and upon publication.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota this
26th day of March, 2018.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
M City of Shorewood Council Meeting Item
Title / Subject: Approving City's Master Fee Schedule to Include Utility Rate Increases
Meeting Date: Monday, March 26, 2018
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution
Utility Rate Fee Schedule
2F
MEETING TYPE
Regular Meeting
Policy Consideration: Pursuant to MN State Law municipalities shall set forth fees to be reimbursed for
administrative costs and expenses associated with issuing permits, licenses and providing other city
services.
Background: At the February 26, 2018 Regular City Council meeting the council unanimously approved
Ordinance 553 increasing utility rates for Water, Sanitary Sewer and Stormwater Management. At the
March 26, 2018 Regular City Council Meeting the City Council approved Ordinance 556 setting the
commercial sanitary sewer rate for customers using under 28,500 gallons. The changes are delineated
in the attached Utility Rates Schedule which will be incorporated into the City's 2018 Master Fee
Schedule once approved.
In addition, Spring Clean -Up fees have been included in the Master Fee Schedule in the past but are
dependent each year on the costs associated with disposing of and /or recycling the items collected.
Spring Clean -Up event fees are not typically included in the regular fees on a City's master fee schedule
—therefore have been removed.
Financial or Budget Considerations: The city fees cover the cost of providing the services as described.
Recommendation /Action Requested:
1) Staff respectfully recommends the city council approve the resolution approving the 2018
Master Fee Schedule as proposed or make the appropriate changes as deemed necessary.
Motion, second and simple majority vote required.
Connection to Vision / Mission: Consistency in providing residents quality public service, a sustainable
tax base, and sound financial management through effective, efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 18-
2018 UPDATED MASTER FEE SCHEDULE
WHEREAS, the City of Shorewood and its activities as a municipality requires setting forth fees
and charges to reimburse the city for administrative and other expenses related to the issuing of
permits, licenses and other services; and
WHEREAS, the City of Shorewood must maintain a relevant schedule of fees and regularly
audit their effectiveness; and
WHEREAS, the City of Shorewood has established fees for licensing, permits, programs, and
services that include but are not limited to building, zoning, planning, business, animal, park and
recreation, rentals, solicitors, fire prevention, utility, franchise, administrative citations, and other
miscellaneous fees that further the health, safety and welfare of the community at large; and
WHEREAS, all fees and charges shall be fixed and determined by the council and set forth in the
master fee schedule which will be adopted by resolution and uniformly enforced; and
WHEREAS, the Spring Clean -up event fees have been removed from the Master Fee Schedule
as they fluctuate from year to year depending on the cost to dispose of and /or recycle the items
collected.
WHEREAS, the Shorewood City Council has approved Ordinance 553 at a meeting held on
February 26, 2018 and Ordinance 556 at a meeting held on March 26, 2018 Setting and
Increasing the City's Utility Rates. The fees have been adjusted accordingly in the attached
updated 2018 Master Fee Schedule.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood the
updated 2018 Master Fee Schedule for the City of Shorewood is adopted.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 26th day of March 2018.
ATTEST: Scott Zerby, Mayor
Sandie Thone, City Clerk
III. Utility Rates
Sewer
Type of Charge /Fee
City Code
Charge /Fee
Reference
Sewer connection permit
904.07.1
$150
Sanitary Sewer Service
904.15.1a
Residential:
$77.29 79.60 /qtr /sewer only
$553 53.07 /qtr /low income sewer
Commercial:
$8,75 9.00 Base
$79.60 /qtr 1- 28,500 gallons
$2:02 2.08/1,000 gallons in excess of
28,500 gallons per qtr
sewer surcharge
904.09.5
$100 /month
-Sanitary
Local sewer availability charge
904.18.3
$1,200
Water
Type of Charge /Fee
City Code
Charge/Fee
Reference
Water connection permit
903.03.1a
Inside
$50
Outside
$60
Watering restriction violation
903.12
$50 first violation
$25 increase each succeeding
violation
(e.g. 2nd violation $75, 3rd violation
$100, and the like)
$17.59 18.35 /quarter first 5,000
gallons
$2,95 3.10 per 1,000 gallons in
excess of 5,000 gallons up to 50,000
gallons
$4-.2-5 4.46 per 1,000 gal in excess
Water service
903.09.1a
of 50,000 gaVgtr
Water service - low income
903.09.1a (1)
$4-5 15.75 /quarter minimum
Water turn -on and shut -off fee
903.04
$50
Water connection fee
903.03.3
$10,000
Single - family residential
See chart and formula in 903.04
Multi- family residential, Commercial
Subd. 3.
Schools, churches, government and other non-
residential
See chart and formula in 903.04
Subd. 3.a.
Stormwater Management
Type of Charge/Fee
City Code
Charge/Fee
Reference
Stormwater Management Utility
$19.39 20.13 /qtr: lots less than
10,000 sq. ft.
Residential equivalent factor
$26.13 28.74 /qtr: lots 10,000 - 50,000
Basic system rate
905.03
sq. ft.
$137.41 /qtr: lots 50,000 plus sq.
ft.
Recycling
Type of Charge /Fee
City Code
Reference
Charge/Fee
Residential recycling fee
$14 /quarter/household
2
6A
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, MARCH 13, 2018
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
Present: Chair Mangold, Commissioners V
Council Liaison Labadie; City Plai
Absent: None
B. Review Agenda
Rock moved to approve the agenda as written. Vassar secor
0.
C. Introduction of New Park Cmmissio
Mangold introduced Holly Ashmore, the new Park Conn
to use her degree in Public Health to serve the City on the
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes o:
Barr moved to approve'the minutes of the Februa
seconded the motion. Motion carri
PARK COMMISSION MINUTES
TUESDAY, MARCH 13, 2018
PAGE 2 OF 4
connections. Vassar suggested a trail along Strawberry. Darling stated it is one of three that is being
discussed as well as Mill Street, Cathcart and Yellowstone.
Mangold discussed trail discussions in the past and the cost prohibitive factors. Trail construction has
always been a high priority request on all surveys.
Darling continued reviewing the survey results.
Rock asked what should be done next. Darling stated these are all ideas that
changes are made to parks.
Commissioners discussed public access points throughout the City
Vassar suggested writing an article about them.
Commissioners discussed whether more garden plots
locations. Dog parks were discussed.
C. Badger Park Landscape Plan Revisions
Darling discussed possible landscaping options for Badger Par
Mangold hoped some landscaping areas could be reputed and
Vassar stated she would like clover and not have anyone walk
unkempt for that location.
Commissioners discussed
location.
through
and if they
be considered as
there are ten of them.
be in more
as are at City Hall.
I believed clover is
Mangold asked how many trees are planned for the park. Darling stated she would bring the plan to the
next meeting. He stated honeysuckle similar to the one at City Hall would make a good hillside option.
Vassar suggested clearer „signage be considered to direct visitors to Southshore and City Hall. Labadie
suggested a recommendation be made ,for staff to present this to City Council while improvements are
being made. Mangold stated the Park Commission could discuss this at their next meeting. Darling
stated one sign is permitted per property. Commissioners agreed they would discuss this at the April
meeting.
D. Manor Park
Mangold stated a prokssional'assessment has been completed for the Manor Park tree. He was surprised
it was only a moderate risk. Commissioners discussed options for the removal.
Rock moved to recommend removal of the tree. Vassar seconded the motion. Motion carried 5 -0.
Rock suggested the assessment be posted on the website.
Darling stated the stump would need to be grinded out for one year before a new tree could be planted.
5. OLD BUSINESS
PARK COMMISSION MINUTES
TUESDAY, MARCH 13, 2018
PAGE 3 OF 4
A. Badger Park Site Plan Update
Commissioners reviewed the new site plan for the playground at Badger Park. Darling stated the pirate
ship, long swing set, tri- runner, merry -go -all (handicapped accessible) are proposed amenities. She stated
brighter colors can be used as they don't fade. The picnic shelter and building need to be determined.
She suggested it be moved away from the back of the playground due to water issues. A Public Works
storage area will not be needed as there is adequate room at the Public Works building.
Mangold was concerned green space would be last with the proposed
Darling requested comments on whether the building should be move
Mangold stated he had an issue with the proposed design without ap
are trying to do too many things separately. He was also upset with d
believed a landscape architect should be brought back to create layou
Labadie stated the Commission also has the option to hold an additioi
summer deadline for construction.
location.
�n for the bull
scussions on
options.
i1 meeting in
g. He believed we
removal. He
the
Commissioners discussed building options and locations.
Darling stated she would work with the playground designer to create a concept for the building and with WSB
for the additional plan.
Mangold stated the next phase should be to discuss the building- Vassar asked if there should be another
meeting. Rock suggested the playground designer attend. Darling will ask if they can attend.
Mangold stated another meeting should be held, additional discussion should be held on the building, and the
playground design should meet with the Commission. Darling stated the grant application deadline is the week
of March 20.
Labadie discussed recent City Council actions prior to her leaving the meeting at 8:25 p.m. There were no
park- related items.
Darling asked how the focus should be designed for the design.
Barr asked if there would be additional cost if the building is split between the shelter and the rest rooms.
Mangold stated it is important to maintain green space and a walk through area.
B. Set Ope'House for Badger Park
Darling stated this may now be premature.
C. Wood Signs at Park
PARK COMMISSION MINUTES
TUESDAY, MARCH 13, 2018
PAGE 4 OF 4
Commissioners discussed quotes for sign replacements in two locations. Mangold asked if there are
pictures available of what they would look like. Darling stated we do not.
Vassar moved to recommend sign replacement. Barr seconded the motion. Motion carried 5 -0.
6. STAFF AND LIAISON REPORTS /UPDATES
A. City Council
B. Staff
Darling stated training materials for Commissioners will be provided
12. ADJOURN
Ashmore moved, Rock seconded, to adjourn the Park
8:39 p.m. Motion carried 5 -0.
RESPECTFULLY SUBMITTED,
Clare T. Link
Recorder
Meeting
ch 13, 2018 at
#6B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Risk Assessment for Manor Park Willow
Meeting Date:
March 26, 2018
Prepared by:
Marie Darling
Reviewed by:
Twila Grout
Attachments: Risk Assessment for Black Willow Tree
Policy Consideration: Should the City remove the Black Willow in Manor Park?
Background: The Black Willow is a tree well loved by the neighborhood. The tree lost one of its primary
limbs a few years back and has had signs of wood pecker damage. The Parks Commission asked that a
risk assessment be completed.
The risk assessment indicated a moderate risk as there are no structures in the vicinity. The arborist also
indicated that it would be likely to lose all or part of its central leader and that within the next year a
target could be impacted. Further, the arborist found that there are no mitigation techniques that
would reduce the risk of failure. After reviewing the report, the Parks Commission voted unanimously
to remove the tree.
The Parks Commission also suggested harvesting some or all of the wood to create a sculpture, bench or
table from the wood to remain on the site. Staff will look into the possibility, but the use of the wood is
limited by the extent of the rot.
Financial or Budget Considerations: The cost to remove the tree balanced with the harm of someone
struck by the loss of a tree limb(s).
Recommendation / Next Steps: If the City Council directs, staff will work with S &S to remove the tree
and determine if any if the wood is worth harvesting.
Tree Risk Assessment
Black Willow- Level 2 Assessment for Tree located at Manor Park
February 23, 2018
Prepared for:
Larry Brown
5755 Country Club Road
Shorewood, MN
55331
Prepared by:
Mark Rehder
S &S Tree and Horticultural Specialists, Inc.
Consulting Services Division
A Davey Company
405 Hardman Avenue
South St. Paul, MN 55075
www.sstree.com 1651.451.8907
FREE AND
HORTICULTURAL
1;V PECIALIM, INC.
D fEY, Company
Table of Contents
SiteObservations .......................................................................................................................... ..............................3
Overview...................................................................................................................................... ..............................4
RiskAssessment Methods ........................................................................................................ ..............................4
BlackWillow ................................................................................................................................. ..............................5
Crown...................................................................................................................................... ............................... 5
Trunk............................................... ..............................7
Roots........................................................................................................................................ ............................... 7
Targets......................................................................................................................................... ..............................7
Mitigation................................................................................................................................. ..............................8
Assessment.............................................................................................................................. ............................... 8
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 2
Site Observations
A site visit was made on February 24, 2018 to assess the condition and potential risk
associated with a large willow tree growing at Manor Park located in Shorewood MN. The tree has
lost multiple lead branches and appears to have signs of decay. It is located near the center of the
park and its location is represented by the red circle in the photo below. In close proximity to the
tree are a pond, a playset, restroom facility, ballfield, volleyball and tennis courts.
It was a cold day with temperatures in the 20's, fresh snow on the ground and no breeze. The
tree is a large Black willow (Salix nigra). The trunk measures 50" inches in diameter and roughly 60
feet in height. The size, health, location, damage, and proximity of targets are of a concern to the city
and initiated this risk assessment.
The tree is located in an open area with ample rooting space. There were no signs of recent
construction activity around the tree or other disturbances. It appears as if the tree has undergone
some maintenance in the past as many previous pruning cuts were observed. The edge of the play
area and ballfield bench are both located within one and a half times the height of the tree.
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 3
Overview
Risk Assessment Methods
The ISA (International Society of Arboriculture) has designated three levels of inspections
for Tree Risk Assessment, 1) Limited visual, 2) Basic, and 3) Advanced.
A Level 2 assessment involves inspecting the tree visually- using binoculars, mallets,
probes, or shovels to assess general tree health. A look at potential targets and the target zone
for trees and /or branches that may fail will be part of the assessment. Site history, current
conditions, and the species failure profile will be reviewed and observations of site conditions,
defects, and outward signs of possible internal defects and response growth will be recorded. If
necessary, an advanced assessment (Level 3) for the tree can be recommended. The data will be
analyzed to determine the likelihood and consequences of failure in order to evaluate the degree
of risk (low, moderate, high, or extreme). Mitigation options can be explored and an estimate
residual risk for each option can be determined. Ultimately it is up to the landowner(s) of the
tree, to determine if that risk is acceptable.
The analysis will be valid for 1 year from the completion date of the project. Some of
the limitations that are common to risk assessment include but are not limited to the following.
Tree risk assessment considers only known targets and visible or detectable tree conditions. Tree
risk assessments represent the condition of the tree and site at the time of inspection. The time
frame for risk categorization (1 year) should not be considered a guarantee period for the risk
assessment. Only those trees specified in the scope of work were assessed, and assessments
were performed within the limitations specified. And lastly, any tree, whether it has visible
weaknesses or not, will fail if the forced applied to it exceed the strength of the tree or its parts.
It is highly recommended that this tree be inspected annually.
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 4
Black Willow
Crown
The crown of this tree is relatively small as multiple
large diameter leads have broken off from the main stem of
the tree and a large portion of the canopy is missing. (Figure
1). It appears as if the tree had up to 6 main lead branches at
one point based on the damage and that now only 3 remain
(Figure 2). There are signs of decay extending from this
wound both upwards into the remaining lead branches and
also downward into the trunk. Any forces exerted onto this
area will be made more significant since the wood strength
of the decayed area is compromised. Also, black willow is
known for its weak wood and shallow roots, which makes it
susceptible to breakage and windthrow. The three
remaining leads also lean at significant angles adding more
strain onto this already compromised union. The tree does
appear as if it will leaf out again in the spring as healthy
buds were observed in the canopy with the help of
binoculars.
The most upright of the 3 leads is dying from
the top down. A column of decay can be seen as evidenced
by significant woodpecker activity in Figure 3. It is quite
possible that sections of this leader will continue to fail as
they rot out. At its greatest this section of branch measures
over 14" in diameter. It is difficult to predict how large of a
piece may come down at any time, but it is a long section of
branch measuring at minimum 20 feet long. When this lead
fails there will be little left of this tree. There is also evidence
of included bark where the decaying branch
2 Storm damaged branch union
3 Evidence of decay column
and woodpecker activity on
central leader
1 Lack of canopy on black willow
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 5
meets the compromised trunk. This makes that union even a little weaker than it already is.
Numerous larger diameter pruning cuts were observed suggesting a continued dying back of this
tree (Figure 4). Lastly, a large diameter branch was observed caught in the tree. It most likely broke
off from the central leader and now is caught amongst the branches waiting to fall to the ground as
it is no longer attached. The larger end has a diameter of roughly 7 inches (Figure 5). There are
indications of included bark on the central lead
and the trunk union. Included bark occurs when
two or more co- dominant stems (one of which
has since failed) grow within close proximity to
one another. Co- dominant stems suggest that
both stems grow as a single stem would, with
inner wood, cambium, and bark. Oftentimes the
bark that grows in between these co- dominant
stems causes a weak branch union that is prone
to failure (Figure 6).
4 Evidence of larger diameter pruning cuts suggesting a
dying back of the tree
5 Unattached broken branch caught in tree
6 Poor branch union of decayed branch to damaged trunk.
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 6
Trunk
As mentioned previously the trunk measures 50" in diameter.
(Figure 7). The trunk splits into three about 8 feet off the ground.
There are indications of included bark at the junction of the main
central leader and the trunk union. There are also numerous sprouts
coming out from the main trunk. These can often be a sign of stress
on the tree. The tree still has a large root system to maintain but is
possibly not getting enough resources from the little viable material
that remains in the canopy. The trees response is to produce any
thing that can help it meet its energy demands and photosynthetic
needs and numerous sprouts will help to the extent but are not a
long -term solution.
Roots
7 Damaged main trunk and signs of decay
There appear to be no limiting impacts to the rooting zone of the tree. The root plate appears
to be at grade and other root flares are present around the tree. Some minor signs of decay were
visible at the time of this inspection but overall the root system looks fairly healthy. Overall this
appears to be a healthy root system.
Targets
Part of risk assessment is considering the targets that the tree may be near which would be
impacted by failure. In this case you have a tree that is fairly centrally located within this park. In
close proximity you have the pond, the play area, restrooms, a ballfield, and volleyball and tennis
courts. To go from one location to the other there is a good chance you will be walking near this
tree. While there are no targets directly underneath the tree such as a picnic table, the tree is still in
a
8 Targets in near proximity to tree
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 7
location where it could be utilized for shade when park users are engaged in park related activities.
Part of risk assessment is also to determine the occupancy rates of the area around the tree in
question. The park is heavily used during the summer months by the entire neighborhood and even
on this wintery day there were people in the park playing on the play set.
Mitigation
Oftentimes risk can be mitigated by providing corrective measures to the tree or the site to lessen
the danger. This can be done in many different ways to include pruning, cabling, bolting, or moving
and blocking potential targets. In this situation not much can be done to mitigate the risk associated
with this tree beyond removing the unattached branch. Removing the central leader before it sheds
more pieces is a step that can be taken but not much will be left of the tree at that point potentially
making the tree aesthetically unpleasing.
Assessment
All factors need to be considered when determining a risk rating. Starting with the tree itself,
a Black willow tree with a damaged trunk, compromised branch unions, excessive dieback, signs of
decay, and woodpecker activity. There exists the potential for the central lead to sheer off of the
tree from a large gust of wind or snow and ice event. If that occurs what remains of the tree will be
two low hanging branches coming off at sharp angles.
In the case of this tree, considering all factors involved it is probable parts of this tree will
fail, most likely by losing part or all of the central leader. Occupancy rates for someone being in
close proximity to the tree are medium. Therefore, within the next year, it is somewhat likely that a
target will be impacted. Given that the impacts could be severe this tree poses a MODERATE risk.
There are no mitigation techniques that could reduce the risk associated with this tree. It is up to
the owner of the tree to determine if this risk is acceptable to them.
Mark Rehder
Board Certified Master Arborist MN -0256B
S &S Tree and Horticultural Specialists, Inc.
Consulting Services Division
A Davey Company
405 Hardman Avenue
South St. Paul, MN 55075
www.sstree.com 1651.451.8907
S &S Tree and Horticultural Specialists, Inc. I Consulting Division Page 8
M 6C
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject:
Grant Applications for Badger Park
Meeting Date:
March 12, 2018
Prepared by:
Marie Darling
Reviewed by:
Twila Grout
Attachments: Concept Site Plan (Distributed separately from the packet)
Badger Park Concept 1.5
Policy Consideration: Should the City submit the concept site plan as part of the grant application
(resolution authorizing application previously approved)?
Background: As part of the Outdoor Recreation Grant Program from the Minnesota DNR, the
application rules require a site plan to be submitted with the application. The Parks Commission
directed staff to prepare the playground site plan to be consistent with the previously approved Concept
1.5 plan for the Badger Park reconstruction (attached) and reviewed the plan at a separate meeting on
March 20. As the Parks Commission meeting was not held prior to distribution of the City Council
packet, nor was the concept site plan completed, staff will provide the concept before the City Council
meeting. Additionally, the Parks Liaison or staff would provide a verbal update on the Parks Commission
action at the meeting.
The site plan has fewer sidewalks, but maintains the shelter as the focal point of the area between the
tennis courts and the lacrosse field with the playground to the west and south. The restroom building
would be separate from the shelter and closer to the practice wall.
Playground equipment includes: A pirate ship play structure, swings, a Merry -Go -All (an ADA designed
merry -go- round) a tri- runner swing (three person cooperative swing), and animal play features (installed
on a spring to ride on).
Other features on the site plan: Shelter with six picnic tables underneath and four outside, a heated
restroom with two lavatories, and a walking path around the lacrosse field.
Financial or Budget Considerations: The total budget is $375,000 as listed in the CIP. If grants are
secured, the total city contribution could be reduced.
Recommendation / Next Steps: If the City Council accepts the concept plan as adequate to implement
Badger Park Playground Concept 1.5, staff would work on preparing the final details and:
• submit the grant application
• work with WSB to create engineered drawings for this next phase of the project
• design the restrooms and enter into a contract to complete the work
• order the playground and shelter
Next Steps and Timelines: Depending on weather, availability of materials and contractors, staff
anticipates installation of the new playground /shelter /restroom between July and September.
701 Aeio Avenue 5o1h, s -300 -
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I M
M City of Shorewood Council Meeting Item
Title /Subject:
Ordinance 555 Shorewood Liquor Code Amendment
Meeting Date:
Monday, March 26, 2018
Prepared by:
Sandie Thone, City Clerk
Reviewed by:
Greg Lerud, City Administrator
Tim Keane, City Attorney
Attachments:
Ordinance 555: City Code Chapter 401 Amendment
M
MEETING TYPE
Regular Meeting
Policy Consideration: The Shorewood City Council administers and regulates the liquor licensing
regulations within the city adhering to Minnesota State Statutes and the Minnesota Department of
Public Safety, Alcohol and Gambling Enforcement Division guidelines
Background: Staff was asked to research whether two liquor licenses could be issued to one
person /business in the City of Shorewood.
I found that the current Shorewood City Code limits the number of all or any type of liquor license to
any one person citing Shorewood City Code Chapter 401, Section 13, Subdivision 1: Not more than one
license shall be directly or indirectly issued within the city to any one person.
However, citing MN State Statute 340A.412, Subdivision 3: Limitations on issuance of licenses to one
person or place. (a) A municipality may not issue more than one - -sae intoxicating liquor license to
any one person or for any one place. (b) A municipality may not allow the some business name to be
used by more than one of its off -sale intoxicating liquor licensees. (c) For purposes of this subdivision,
"person" means: (1) a holder of an off -sale intoxicating liquor license, (2) an officer, director, agent, or
employee of a holder of an off -sale intoxicating liquor license, or (3) an affiliate of a holder of an off -sale
intoxicating liquor license, regardless of whether the affiliation is corporate or by management,
direction, or control.
I contacted the State of Minnesota, Department of Public Safety, Alcohol and Gambling Division Liquor
Licensing Specialist and she confirmed there are no state laws, statutes, or rules prohibiting other types
of liquor licenses being issued to any one person within the city limits.
It is unclear whether this was a misinterpretation of the state statutes when the city code was created,
revised, or adopted or intentional. To better align with state statute, staff recommends the council
consider amending this portion of the liquor code as delineated in Ordinance 555 which would allow this
restriction to apply to only off -sale intoxicating liquor licenses in the City of Shorewood as follows:
401.13 RESTRICTIONS ON LICENSE.
The following provisions shall govern the initial issuance of a license and the continued validity of a
license issued pursuant to this chapter:
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Subd. 1. Each license shall be issued only to the applicant and for the premises described in the
application.
Subd. 2. Not more than one license shall be directly or indirectly issued within the city
to any one person.
Subd. 3. No license shall be granted or renewed for operation on any premises on which taxes,
assessments, utility charges, service charges, or other financial claims of the city are
delinquent and unpaid.
Subd. 4. No license shall be issued for any place or any business ineligible for a license under
state law.
Subd. 5. No license shall be granted within 200 feet of any school or any church.
Recommendation /Action Requested: Staff respectfully recommends the city council approve Ordinance
555 Amending Shorewood City Code Chapter 401 Pertaining to Liquor Regulations as proposed or
make the appropriate changes as deemed necessary. Motion, second and simple majority vote
required.
Connection to Vision / Mission: Consistency in providing residents quality public service, a sustainable
tax base, and sound financial management through effective, efficient, and visionary leadership.
City of Shorewood
County of Hennepin
State of Minnesota
Ordinance 555
Amending Shorewood City Code Chapter 401, Liquor Regulations
401.13 RESTRICTIONS ON LICENSE.
The following provisions shall govern the initial issuance of a license and the continued validity
of a license issued pursuant to this chapter:
Subd. 1. Each license shall be issued only to the applicant and for the premises described
in the application.
Subd. 2. Not more than one off -sale license shall be directly or indirectly issued within the
city to any one person.
Subd. 3. No license shall be granted or renewed for operation on any premises on which
taxes, assessments, utility charges, service charges, or other financial claims of
the city are delinquent and unpaid.
Subd. 4. No license shall be issued for any place or any business ineligible for a license
under state law.
Subd. 5. No license shall be granted within 200 feet of any school or any church.
NOW THEREFORE the City Council of the City of Shorewood, Minnesota, ordains:
Section 1. That Ordinance 555 Amending Shorewood City Code, Chapter 401, Liquor
Regulations has been hereby approved and adopted.
Section 2. This Ordinance 555 adopting the Amendments to City Code, Chapter 401, Liquor
Regulations shall take effect upon publication in the City's official newspaper.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood, Minnesota, this 26th day of
March 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
OLans" ON ,
City of Shorewood Council Meeting Item
Title / Subject:
Employee Compensation Plan
Meeting Date:
Monday, March 26, 2018
Prepared by:
Sandie Thone, City Clerk
Reviewed by:
Greg Lerud, City Administrator
Attachments:
Proposed Shorewood Compensation Plan /Structure
Resolution
2016 Shorewood Salary Study by George Gmach
ON
MEETING TYPE
Regular Meeting
Background: In 2016 Shorewood hired a consultant company George Gmach Compensation to perform
a classification and compensation study. The study included reviewing job descriptions, rating jobs using
a point factor job evaluation system, and performing a market comparison salary study. Jurisdictions
used for comparison were similar in size and financial measures. In addition, Shorewood's current pay
levels and structure, including the AFSCME contract were taken into consideration as well. In November
of 2016 the Classification and Compensation Study was presented to the city council at a worksession. A
copy of this study is attached.
Although the compensation plan was never formally adopted by the council, staff has utilized it as a
guideline for employee salary classification and compensation for the past couple years. The plan is a
Step Plan system which consists of point ranges for each classification which correlates to specific
positions that exist in the city given a grade from 1 through 20. It is a 6 -step plan with minimums and
maximums for each grade /classification.
At a retreat in January 2018, staff gave a Staffing /Compensation presentation which included the
Step /Range Plan summary that was proposed in the Gmach Study along with optional merit and
performance pay systems. The Council encouraged staff to bring forth the Compensation Plan for
formal approval. The proposed City of Shorewood Compensation Plan and Structure is attached. A
three percent cost of living raise has been added to the pay structure as delineated in the compensation
structure to accommodate the 2018 increase effective January 1, 2018.
The key objectives in adopting a formal classification and compensation plan are as follows:
• Maintain a plan that is consistent with city's compensation strategy and is equitable and
competitive
• Attract and retain qualified employees to provide services to city residents
• Maintain a plan that is clear and easy to communicate with employees
• Maintain compliance with the MN Government Pay Equity Act
• Maintain compliance with all applicable local, State and Federal laws and regulations that affect
the plan
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Financial Considerations: The proposed plan is consistent with city's compensation strategy, is equitable
and competitive. It is aligned with the current budget.
Action Requested: Staff respectfully recommends the city council approve the resolution Adopting the
Shorewood Compensation Plan and Structure.
Motion, second and simple majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management
through effective, efficient, and visionary leadership.
City of Shorewood
Compensation Plan
ADOPTED MARCH 26, 2018
The City of Shorewood intends to establish, administer, maintain and regularly update an
internal job evaluation hierarchy consistent with the Local Government Pay Equity Act. The city
also intends to establish, administer, maintain and regularly update a compensation structure that
covers all the jobs within the city and in line with the stated compensation strategy. The pay
structure is reviewed regularly to ensure that financial funding is available to administer the plan
and that any changes in the plan are approved by the City Council. In addition, the city intends to
maintain supplemental benefits (insurances, holiday / vacation schedules, etc.) that are
competitive with the market and fit within the city's financial budget.
Key Objectives of the Classification and Compensation Plan
• Attract and retain qualified employees to provide services to city residents.
• Maintain a plan that is consistent with the city's compensation strategy; equitable and
competitive.
• Maintain a plan that is clear and easy to communicate to city employees.
• Maintain compliance with the Minnesota Local Government Pay Equity Act.
• Maintain compliance with all applicable local, State and Federal laws and regulations that
affect the plan.
Accountability for Administration of the Plan
The City Council has the authority over the plan and must provide the final approval
before the plan is implemented.
The City Administrator oversees the implementation and administration of the plan as
approved by the City Council.
Actions Taken to Review, Update and Maintain the Plan
All elements of the plan should be reviewed regularly to ensure that the plan remains consistent
with the city's total compensation strategy. Actions may be taken:
1. Review and update job descriptions to ensure they are current and representative of the
work employees are performing on the job. This is especially important when jobs are
restructured, or significant duties have changed.
2. Review job evaluations when jobs have changed significantly. Evaluation requests are
typically initiated by the department manager and are administered by an internal
evaluation committee or an external resource as appropriate.
3. Confirm that cities in the peer group are still appropriate and meet the established criteria.
4. Review market survey data collected from peer group cities and look closely at the
quality of job matches.
5. Review base pay structure based on current market survey data to ensure that structure
comparison with the market is consistent with the stated compensation strategy. Wage
structures are typically updated annually based on market trends for cost of labor while
ensuring that they remain within the available city budget.
6. Conduct a compliance test well ahead of the required date to avoid last minute fire drills.
7. When necessary, review the city's benefits offerings to ensure they remain competitive
with the relevant market and meet the needs of employees' changing demographics.
2
Page 1 of 1
A
C
D
F
H
J
L
N
P
R
S
T
U
V
Point
Maximum
140
152
165
179
194
211
229
249
270
293
318
345
374
406
441
479
519
564
612
664
Min
$11.42
$12.33
$13.32
$17.26
$18.64
$20.13
$21.74
$23.48
$25.36
$27.38
$29.58
$31.65
$33.86
$37.74
$40.38
$43.21
$45.80
$48.55
$51.46
$54.55
B
$12.37
$13.36
$14.43
$17.98
$19.41
$20.97
$22.64
$24.46
$26.41
$28.53
$30.81
$32.96
$35.27
$39.00
$41.73
$44.65
$47.33
$50.17
$53.18
$56.37
C
$13.32
$14.38
$15.53
$18.69
$20.19
$21.81
$23.55
$25.43
$27.47
$29.67
$32.04
$34.28
$36.68
$40.26
$43.07
$46.09
$48.85
$51.79
$54.89
$58.19
D
$14.27
$15.41
$16.64
$19.41
$20.97
$22.64
$24.46
$26.41
$28.53
$30.81
$33.27
$35.60
$38.09
$41.51
$44.42
$47.53
$50.38
$53.40
$56.61
$60.01
E
$14.70
$15.87
$17.14
$20.00
$21.60
$23.32
$25.19
$27.20
$29.38
$31.73
$34.27
$36.67
$39.24
$42.76
$45.75
$48.96
$51.89
$55.01
$58.31
$61.81
F
$11.76
$12.70
$13.71
$17.77
$19.20
$20.73
$22.39
$24.18
$26.12
$28.21
$30.46
$32.59
$34.88
$38.87
$41.59
$44.51
$47.18
$50.01
$53.01
$56.19
Max
$17.12
$18.49
$19.97
$21.57
$23.30
$25.16
$27.17
$29.35
$31.69
$34.23
$36.97
$39.56
$42.33
$45.29
$48.46
$51.85
$54.96
$58.26
$61.76
$65.46
Range
Percent
Spread
50.0%
50.0%
50.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
25.0%
20.0%
20.0%
20.0%
20.0%
20.0%
20.0%
20.0%
Max
Spread
Annual
Min
Annual
Max
2
Grade
Point
Minimum
3
5
1
130
$23,745
$35,617
6
2
141
8.00%
$25,645
$38,467
7
3
153
8.00%
$27,696
$41,544
8
4
166
8.00%
$35,894
$44,868
9
5
180
8.00%
$38,766
$48,457
10
6
195
8.00%
$41,867
$52,334
11
1 7
212
8.00%
$45,216
$56,520
121
8
230
8.00%
$48,834
$61,042
13
9
250
8.00%
$52,740
$65,925
14
10
271
8.00%
$56,959
$71,199
15
11
294
8.00%
$61,516
$76,895
16
12
319
7.00%
$65,822
$82,278
17
13
346
7.00%
$70,430
$88,037
181
14
375
7.00%
$78,500
$94,200
19
15
407
7.00%
$83,995
$100,794
20
16
442
7.00%
$89,875
$107,850
21
17
480
6.00%
$95,267
$114,321
22
18
520
6.00%
$100,983
$121,180
23
19
565
6.00%
$107,042
$128,451
241
27
20
613
Step %
6.00%
$113,465
$136,158
Page 1 of 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 18 -029
A RESOLUTION ADOPTING SHOREWOOD'S
EMPLOYEE COMPENSATION PLAN AND STRUCTURE
WHEREAS, the City of Shorewood is committed to promoting an equitable and compliant
employee compensation plan and structure.
WHEREAS, Shorewood hired a consultant company George Gmach Compensation in 2016 to
perform a classification and compensation study where job descriptions were reviewed and rated
using a point factor job evaluation system and a market comparison salary study.
WHEREAS, the City seeks to provide a professional atmosphere where personal and
professional excellence is fostered.
WHEREAS, the City finds effective policy and procedures to be one of the best ways to ensure
these objectives and staff has utilized the study and structure as a guideline for employee salary
classification and compensation.
WHEREAS, the City's key objectives in adopting a formal classification and compensation plan
include; Maintaining a plan that is consistent with city's compensation strategy and is equitable
and competitive, Attracting and retaining qualified employees to provide services to city
residents, Maintaining a plan that is clear and easy to communicate with employees, Maintaining
compliance with the MN Government Pay Equity Act, and Maintaining compliance with all
applicable local, State and Federal laws.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS: this City Council adopts the Employee
Compensation Plan and Structure.
Adopted by the City Council of Shorewood, Minnesota this 261h day of March, 2018.
Scott Zerby, Mayor
Attested:
Sandie Thone, City Clerk
City of Shorewood
SALARY ADMINISTRATION BY GEORGE GMACH COMPENSATION
Steps in Plan Development
❑Review descriptions
❑Rate jobs using a point factor job evaluation system based on
❑Qualifications
❑Decisions
❑Problem Solving
❑Relationships
❑Effort (Physical and Attention to Detail and Deadlines)
❑Environment
❑Hazards
FSelect market comparison jurisdictions for salary benchmarks
Steps in Plan Development continued
❑Jurisdictions for comparison are based on geographic location and similarity in size and
financial measures included ...
❑Waconia
❑Mound
❑Victoria
❑Minnetrista
❑Medina
❑Orono
❑Wayzata
F Consider current pay levels and service time, including AFSCME Contract
Consider the financial impact of a formal plan
Waconia
• Draft Min
$70.00
$60.00
$50.00
$40.00
$30.00
$ 20.00
$10.00
$0.00
• Waconia Min • Waconia Max
100 200
300
Waconia
• Draft Max •....•••• Linear (Draft Min) ......••• Linear (Draft Max)
....a
• ..••....... ....• •.
400
500
600
700
Minnetrista
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
Minnetrista
• Draft Min • Minnetrista Min • Minnetrista Max • Draft Max ......... Linear (Draft Min) --- - - - - -- Linear (Draft Max)
100
200
....y
300
400
500
600
700
Mound
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
Mound
• Draft Min • Mound Min • Mound Max • Draft Max ••••• ••• Linear (Draft Min) ......••• Linear (Draft Max)
100
200
• ..••......- ..••� '
Nom"" • #'••••.
300
400
500
600
700
Victoria
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
Victoria
• Draft Min • Victoria Min • Victoria Max • Draft Max ••••• ... Linear (Draft Min) •- •• -•• -• Linear (Draft Max)
100
.....•..
• ..................
........... • • •
Nom"' �.....•......
•... • •
•
200
300
400
500
600
700
Medina
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
Medina
• Draft Min • Medina Min • Medina Max • Draft Max ••••••••• Linear (Draft Min) ......••• Linear (Draft Max)
®�
-AL-•.......
� Nom"" � #"'••.
�.....
100 200 300
400
500
600
700
Orono
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
Orono
• Draft Min • Orono Min • Orono Max • Draft Max •••••.••• Linear (Draft Min) ......••• Linear (Draft Max)
100 200 300
400
500
600
700
i •
..
..................
...........
• • •
...s....
•
100 200 300
400
500
600
700
Wayzata
• Draft Min
$70.00
$ 60.00
$50.00
$40.00
$30.00
$20.00
$10.00
$0.00
• Wayzata Min • Wayzata Max
0 100
200
300
Wayzata
• Draft Max ......••• Linear (Draft Min) ......••• Linear (Draft Max)
.••i "" •
• • ..............
• •..• "' •
400
500
600
700
Current Pay Compare to Plan-Design
$6s.00
$60.00
$55.00
$50.00
$45.00
$40.00
$35.00
$30.00
$25.00
$20.00
$15.00
$10.00
100
Pay Pattern
• Draft Min • Draft Max O Current Contract Min O Current Contract Max O Current Actual
200
O 0� Sb
M
`V1
300
400
E
a a O •
00
. .
500
600
700
Plan Structure
Range
Point
Point
Percent
Max
Annual
Annual
Step
Grade
Minimum
Maximum
Min
B
C
D
E
F
Max Spread
Spread
Min
Max
Value
1
130
140
$11.08
$12.01
$12.93
$13.85
$14.78
$15.70
$16.63 50.0%
$23,053
$34,580
$0.92
2
141
152
$11.97
$12.97
$13.97
$14.96
$15.96
$16.96
$17.96 50.0%
8.00%
$24,898
$37,346
$1.00
3
153
165
$12.93
$14.00
$15.08
$16.16
$17.24
$18.31
$19.39 50.0%
8.00%
$26,889
$40,334
$1.08
4
166
179
$16.75
$17.45
$18.15
$18.85
$19.55
$20.24
$20.94 25.0%
8.00%
$34,849
$43,561
$0.70
5
180
194
$18.09
$18.85
$19.60
$20.36
$21.11
$21.86
$22.62 25.0%
8.00%
$37,637
$47,046
$0.75
6
195
211
$19.54
$20.36
$21.17
$21.98
$22.80
$23.61
$24.43 25.0%
8.00%
$40,647
$50,809
$0.81
7
212
229
$21.11
$21.98
$22.86
$23.74
$24.62
$25.50
$26.38 25.0%
8.00%
$43,899
$54,874
$0.88
8
230
249
$22.79
$23.74
$24.69
$25.64
$26.59
$27.54
$28.49 25.0%
8.00%
$47,411
$59,264
$0.95
9
250
270
$24.62
$25.64
$26.67
$27.69
$28.72
$29.75
$30.77 25.0%
8.00%
$51,204
$64,005
$1.03
10
271
293
$26.59
$27.69
$28.80
$29.91
$31.02
$32.13
$33.23 25.0%
8.00%
$55,300
$69,126
$1.11
11
294
318
$28.71
$29.91
$31.11
$32.30
$33.50
$34.70
$35.89 25.0%
8.00%
$59,725
$74,656
$1.20
12
319
345
$30.72
$32.00
$33.28
$34.56
$35.84
$37.12
$38.40 25.0%
7.00%
$63,905
$79,882
$1.28
13
346
374
$32.87
$34.24
$35.61
$36.98
$38.35
$39.72
$41.09 25.0%
7.00%
$68,379
$85,473
$1.37
14
375
406
$36.64
$37.86
$39.08
$40.31
$41.53
$42.75
$43.97 20.0%
7.00%
$76,214
$91,456
$1.22
15
407
441
$39.21
$40.51
$41.82
$43.13
$44.43
$45.74
$47.05 20.0%
7.00%
$81,549
$97,858
$1.31
16
442
479
$41.95
$43.35
$44.75
$46.15
$47.54
$48.94
$50.34 20.0%
7.00%
$87,257
$104,708
$1.40
17
480
519
$44.47
$45.95
$47.43
$48.91
$50.40
$51.88
$53.36 20.0%
6.00%
$92492
$110,991
$1.48
18
520
564
$47.14
$48.71
$50.28
$51.85
$53.42
$54.99
$56.56 20.0%
6.00%
$98,042
$117,650
$1.57
19
565
612
$49.96
$51.63
$53.29
$54.96
$56.63
$58.29
$59.96 20.0%
6.00%
$103,924
$124,709
$1.67
20
613
664
$52.96
$54.73
$56.49
$58.26
$60.02
$61.79
$63.55 20.0%
6.00%
$110,160
$132,192
$1.77
mplementation
❑Negotiate with AFSCME for PW jobs ... consider issue of licenses
❑Consider whether to place current employees on a step or use step values in lieu of step
❑Place new hires on a step based on qualifications and recruiting need
C Each year provide a step increase ... if starting at min use a 6 month step as in AFSCME Contract
F Adjust the structure at the beginning of each year
The result is that after five years an employee will be at the max, which is considered market
l Review jobs when there is turnover to determine need, qualifications, job content, etc.
Look closely at market every three years
Test for pay equity each December, prior to the reporting year (report after a new plan)
Step Plan Considerations
❑Step plan is based on service time, but in non -union jobs can be tied to satisfactory
performance
❑Step plan provides employees with more security about reaching market
❑Plan limits pay once maximum is reached — only increase after that is the annual structure
adjustment
❑Plan allows performance reviews to be honest and focused on personal growth rather than
focusing on the pay consequences
❑Since pay increases are public record, a step plan protects privacy of performance ratings
❑Performance failure is dealt with by termination if the performance is not remedied
❑Part -time are typically paid at min (note wider range and lower min)
o nses
ILN
L � 111
Title /Subject:
Meeting Date
Prepared by:
Reviewed by:
City of Shorewood Council Meeting Item
Authorization to Offer Buy Down on Energy Audits
Monday, March 26, 2018
Julie Moore, Communications Coordinator
Greg Lerud, City Administrator
#9C
MEETING TYPE
REGULAR
Policy Consideration: The City of Shorewood is an Xcel Partners in Energy city. As such, the city encourages
residents to maximize the energy efficiency of homes in Shorewood. Energy audits through the Center for
Energy and the Environment are available to residents for $100 per household. To encourage registration and
promote this opportunity, should the city offer a 50% reduction in cost to the first 25 participants?
Background: The City has worked with Xcel Energy's Partners in Energy program to increase the sustainability
of Shorewood households and of the city. The Center for Energy and the Environment (CEE), a non - profit
organization partnering with Xcel to conduct energy audits of homes, evaluate insulation, lighting, appliances,
heating, and other features. They then make changes for no additional charge on many items as well as make
recommendations and offer resources for larger energy efficiency updates in homes.
The cost for an audit is $100. That cost includes the following at no additional charge: infrared photos of the
home for heat /cooling leaks, change lightbulbs to LED, replacement of showerheads to low -flow versions,
insulation blankets for water heaters and hot water pipes, weather stripping where needed, faucet aerators,
and a blower door test to find air leaks in the home. A complete review of the audit results is presented to
homeowners, with recommendations for additional work that might help the home be more energy efficient.
Homes can earn an energy efficiency certification which can help home resale.
Shorewood's volunteer energy committee that is working with the Xcel Energy Partners program set home
energy audits as a city energy goal for 2018.
Action Requested: To help promote the program and to kick off registrations, staff and the resident energy
committee requests that the first 25 Shorewood households to participate in an energy audit can get the
service for 50% of the normal cost, $50. This would require a $1,250 investment by the city which could use
recycling revenue. In 2017 the city had a fund balance of $262,060 as of 12/31/2017. This allows extra revenue
that could be used for sustainability and environmental purposes by the city.
Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy
environment, a sustainable tax base, and sound financial management through effective, efficient, and
visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy
environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through
effective, efficient, and visionary leadership. Page 1