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04-09-18 CC Reg Mtg AgendaCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 9, 2018 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7 :00 P.M. Mayor Z erby Johnson Labadie Siakel S undo erg Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes of March 26, 2018 Minutes B. Approval of the Verified Claims List Claims List C. Revised 2018 City Council Regular Meeting Schedule Accommodating Holidays Clerk Memo Revised Calendar D. Acceptance of Safety Camp Donation Clerk Memo Resolution 18 -030 E. Approval of Summer Sailboat Race Series Clerk Memo Request F. Approval of Sanitary Sewer Connect for 301 62 d Street, Victoria MN City Engineer Memo Resolution 18 -031 G. Approval of Project 17 -13, 2017 Street Improvements: Change Order 92, City Engineer Memo Resolution 18 -032 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING CITY COUNCIL REGULAR MEETING AGENDA — APRIL 9, 2018 Page 2 8. ENGINEERINGIPUBLIC WORKS A. Approval: Project 17 -15, Shorewood Lane Ravine: Plans and Specifications, Authorize Solicitation of Quotes B. Update: Drainage Concerns: 24890 Yellowstone Trail (Mott property) C. Approval: Proposal for GI S - GP S Hardware and Software 9. GENERAL/NEW BUSINESS A. Organized Solid Waste 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff B. Mayor and City Council 11. ADJOURN City Engineer Memo City Engineer Memo Public Works Director Memo City Administrator Memo Resolution 18 -033 2A CITY OF SHOREWOOD 5755 COUNTRY CLUE ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, MARCH 26, 2018 7 :00 P.M. 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Siakel, and Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Planning Director Darling; Director of Public Works Brown; Communications Coordinator Moore Absent: Councilmembers Johnson and Labadie. City Engineer Fauske. B. Review Agenda Mayor Zerby noted that item 95A will be postponed to a future meeting. Sundberg moved, Siakel seconded, approving the agenda, as amended. Motion passed 310. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Sundberg moved, Siakel seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Meeting Minutes of March 12, 2018 B. City Council Regular Meeting Minutes of March 12, 2018 C. Approval of the Verified Claims List D. Safety Camp Donation — RESOLUTION NO. 18 -027, "A Resolution Accepting a Donation to the City of Shorewood 2018 Safety Camp Event ". E. Approval of ORDINANCE 556, An Ordinance Titled, "Commercial Sanitary Sewer Charges ". F. Approval of RESOLUTION NO. 18-028, "A Resolution Approving the 2018 Updated Master Fee Schedule." Motion passed 310. 3. MATTERS FROM THE FLOOR - None CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 2 of 9 4. PUBLIC HEARING - None 5. REPORTS AND PRESENTATIONS A. Commission Service Recognition Awards: Robert Bean, Planning Commission Mayor Zerby reiterated that this item has been postponed to a future meeting. B. Deborah Zorn, City Representative Lake Minnetonka Conservation District (LMCD) Deborah Zorn appeared before Council and introduced Vickie Schleuning, the Executive Director of LMCD, who has been working with LMCD for the lase 18 months. She gave a brief overview of Ms. Schleuning's background and experience and distributed some of their most recent brochures. Councilmember Sundberg noted that she really loved the new dashboard on the website and its ease of use. Vickie Schleuning gave a brief presentation on Lake Minnetonka and its varied bays. She stated that they would like to guide behavior with education and by being more pro - active. They found this to be quite successful last year when they were dealing with underage drinking on the lake and noted that there were fewer alcohol related issues than there have been in past years. She explained that the LMCD is a regional agency that has fourteen - member cities. She reviewed the different resources to help explain to residents which agency handles what things in helping protect the lake. She reviewed the mission for the LMCD, "To preserve and enhance the Lake Minnetonka experience by providing leadership in protecting, improving and management lake use." She reviewed some of the services and activities the LMCD has been involved in. Councilmember Siakel asked if LMCD responds based on complaints or is proactive in patrolling the lake and identifying problems. Ms. Schleuning stated that the more pro- active program has been discontinued, so it is currently complaint based. She noted that they received 50 complaints last year, which she feels is a pretty high number. She stated she thinks this is where the educational component will be helpful. She noted that they work pretty closely with water patrol and the watershed district to resolve nuisance issues. One of the biggest concerns lately has been the Aquatic Invasive Species (AIS). There is a Save the Lake Fund, which helps fund education, safety, environment and things like solar lights. She reviewed the initiatives for the next year which generally include: recodification, communications and collaborations. Councilmember Sundberg inquired about traffic to the website. Ms. Schleuning stated that she did not have statistics but noted that they have been getting contacted more frequently through the "contact us' section and have even received phone calls where they have mentioned the website. She asked people to go like the LMCD Facebook page and Twitter account. Councilmember Sundberg asked if the LMCD kept track of pollution levels over time or had any details on pollution levels. Ms. Schleuning stated that LMCD has not, but Minnehaha Creek Watershed District has performed a rating system for each area on the lake that the Council could take a look at. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 3 of 9 Councilmember Siakel asked about chemical treatment of the bays. Ms. Schleuning stated that currently, LMCD only harvests vegetation in the public areas of the lake, but this became a little blurred last year because the outgrowth was so much further out into the lake than expected. She noted that they are planning to have a larger AIS discussion at the next board meeting to clarify the role of the LMCD. Councilmember Siakel asked if there was any information on what private lake property owners have done, since LMCD was only harvesting the public areas of the lake. Ms. Schleuning noted that this was exactly the information they were trying to garner from the recent survey, but, unfortunately, they did not have a great number of people that responded, but she agreed that this would be very helpful information to gather. Mayor Zerby noted that one website that Communications Coordinator Moore has found very helpful is a social services app called NextDoor that may be helpful. in getting some information out to the community, especially with regard to some of the AIS issues. Ms. Zorn stated LMCD board is putting together a more comprehensive marketing endeavor, which is a new step for the agency. If there are any city -wide events where they could have a presence, please let them know. She noted that regarding the AIS, there are some bays that are coming together and tackling the issue together, such as St. Alban's Bay and the City of Excelsior where a separate levy has been created to help. LMCD is looking at potential ways to bring the different entities together and create more of this type of joint effort. She noted that the LMCD has a small budget of under $400,000, so they cannot take on the projects themselves, but can be a coordinating agency, if they are the best one to bring the entities together. Councilmember Siakel asked about the Department of Natural Resources (DNR) in this process. She stated that many times they like to be brought to the table, but don't bring their wallet. Ms. Zorn stated that LMCD has seen a significant decrease in funds from the DNR. One of the ideas brought up at their last meeting was the possibility of having a sticker fee for anyone entering Lake Minnetonka that would be a direct line to the AIS fund, and their chair, Jay Green, laughed and said that item has been on the table for 8 years and has yet to go anywhere. So, it is an ongoing problem of how to operate with decreased funds from the DNR and trying to look outside the box in finding other ways to fill those gaps. 6. PARKS A. Report by Commissioner Mangold on the March 13, 2018 Park Commission Meeting Commissioner Mangold gave a brief overview of the March 13, 2018 meeting and noted that he had been reappointed as Chair and Ed Rock was reappointed Vice - Chair. He noted that the playground equipment for Badger Park has been determined to be a ship, but were still finalizing the layout and construction. The Park Commission had a second meeting on March 20, 2018 to work on some grant applications that had tight deadlines. At this meeting they also changed the location of the layout of the playground equipment to more closely match the initial concept drawings. The Park Commission has also made a recommendation to remove the black willow tree in Manor Park. The Commission will be sad to see it go, but, the time has come because it is a potential safety hazard, at this point. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 4 of 9 Mayor Zerby noted that he had read through the Park Commission minutes and thought he had seen something about the Park Commission having some concerns about landscaping and were looking for a landscape architect. Commissioner Mangold clarified that was in relation to a few areas that have a much steeper slope than expected. There was a suggestion to change from turf to plantings in these areas. He stated that the Park Commission just wanted to make sure that it took a look at the other landscape items that are going into Badger Park, to make sure that the plantings are cohesive. The Park Commission will review the landscape plans at their next meeting. Mayor Zerby asked about the timeframe for the completion of the park projects. Planning Director Darling stated that they are looking at spring for the parking lot and the landscaping. The playground equipment will most likely be September for equipment installation. B. Removal of the Black Willow Tree in Manor Park Planning Director Darling noted that there has been a formal evaluation by an arborist of the black willow tree in Manor Park. She showed pictures of the current condition of the tree and the significant damage from limb loss and woodpeckers. The evaluation showed that a significant limb would most likely fall within the next year and while there are no structures in the immediate area, there was concern that a falling limb could harm humans. The Park Commission is recommending removal of the tree. Councilmember Sundberg asked if the plan was to completely remove the tree and just grind down the stump. Planning Director Darling noted that the plans are to grind down the stump and let it sit for a year and then plant a new tree in the same area. She is planning to speak to the tree people to see if there is any of the main trunk that can be used for carvings. Councilmember Sundberg stated that was why she asked, because the trunk looks so interesting and is large. She has a name of a local carver if the City needs it. Mayor Zerby noted that the tree has served us well and it may be time to put it to rest. He does like the idea of harvesting the wood for some purpose. He stated that he had just attended a going away party for the Mayor of Minnetonka where the mayor was presented with a picture frame that was made with wood harvested from a park. that he helped create. He stated that is another idea for the wood that is pretty simple and could be used as part of recognition for outgoing Commissioners or Councilmembers. Public Works Director Brown stated that this tree has received a lot of comments and attention over the years. The City will be working with Communications Coordinator Moore to make sure that residents are informed about what is happening with the tree well in advance of its removal. This tree means a lot to residents and not everyone will be happy that it is being taken down, however, he feels the safety concerns must be considered. Councilmember Sundberg clarified that her comments about artistic value were not just to harvest the wood and use it for other things. She would like to see an artist look at and see if there was a way to trim the dead branches and leave the cool aspect of the main trunk that shows how it has been ripped apart over the years. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 5 of 9 Councilmember Siakel asked if Councilmember Sundberg was suggesting that a sculpture be made of the remainder of the tree and kept in that location, and that it not be taken all the way down. Councilmember Sundberg agreed that was what she would like to see explored, but, noted she was not suggesting an American eagle be created with a chainsaw either, but, perhaps, left more natural to show its history. Councilmember Siakel suggested that perhaps it becomes more of a memorial and the City could have someone come in and assess what could be done with it artistically before it is taken down. Councilmember Sundberg will give staff the name of the local artist she knows that can evaluate the tree to see if anything can be saved and made into a work of art. Commissioner Mangold stated that the Park Board had discussed possible artistic uses, but the report from the arborist made note of rot in the core, so they chose not to go that route. He stated that he thinks the wood could be harvested for other uses, but is unsure if it can be used as art. Zerby moved, Sundberg seconded, to direct staff to work with a local artist and see if the black willow tree in Manor Park be evaluated for possible artistic preservation or use and report back to the Park Commission and the Council to consider. Motion passed 310. C. Badger Park Playground Area Concept Site Plan Planning Director Darling reviewed the Concept 1.5 drawings and reviewed the plans for equipment, to include: pirate ship, swings, rocking animals, tri- runner, Merry -Go All., which is ADA accessible. She noted that this was primarily an update for Council and asked if they had any major concerns because she is ready to submit the site plans along with a grant proposal as part of the Outdoor Recreation Grant Program through the Minnesota DNR. Mayor Zerby asked what material would be used around the playground. Planning Director Darling stated that it would be wood chips, with the exception of some ADA accessible surface material in a few places. Mayor Zerby asked if the wood chips would be consistent with what is being used at other parks. Public works Director Brown stated that it would be consistent. He noted that this is not his favorite material, because it always seems dirty and weeds grow up in the area and the material needs to be re- introduced. Planning Director Darling stated that the Park Commission had taken a look at quite a few other options and felt that wood chips was the best overall option. They had looked at the possibility of a clean spongy mat surface, however, it was substantially more expensive than wood chips. Councilmember Siakel asked what "substantially more expensive" meant. Planning Director Darling stated that it was around three times the cost of wood chips. Public works Director Brown stated that the last time the City added a rubberized mat it was X25 /square foot. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 6 of 9 Councilmember Siakel asked what the size of the play area is. She stated the reason she was asking is because the City has spent a lot of money on this park. She has concerns that there is a state of the art lacrosse field and state of the art playground equipment and then the City plans to just put in wood chips that will have weeds growing in it and look dirty. She would like to know the actual cost of a rubberized mat, because even if it costs a bit more initially, the City may be better off in the long run because it will require less maintenance and match the aesthetics of the park better. Commissioner Mangold stated that using Public works Director Brown figure of X25 /square foot, to do the rubberized material on the 75x75 area would be $ 140,000. Mayor Zerby asked if Planning Director Darling could submit the overall design for Badger Park for the grant application without having the proposed surface material decision carved in stone. Planning Commissioner Darling noted that she thinks the surface material could always be upgraded if the Council chose at a later date and she can go ahead and submit the grant application. Mayor Zerby stated that he agreed with Councilmember Siakel that if the City is going to upgrade the park, it should be done right and all options should be considered. He would also like to see the actual dollar figures associated with the different materials. Councilmember Sundberg stated that she knows that little kids will be there putting the material into their mouths as well and the toxicity of wood chips concerns her. Zerby moved, Siakel seconded, to approve the concept site plan for Badger Park, as submitted, and direct staff to complete a grant application as part of the Outdoor Recreation Grant Program through the Minnesota DNR for potential funding and for staff to bring Council some options for surface material, along with associated costs. Motion passed 310. 7. PLANNING - None 8. ENGINEERINGIPUBLIC WORKS - None 9. GENERAL/NEW BUSINESS A. ordinance 555 Amending Shorewood's Liquor Code, Chapter 401 Clerk Thone explained that this is a fairly simple amendment pertaining to the number of liquor licenses that can be issued in the City limits to align with State Statutes. Councilmember Sundberg asked if this was a housekeeping item or if there was an issue with an application that brought it to our attention. Clerk Thone noted that last month, the Council did quite a few amendments to clean up Shorewood's Liquor code. Mayor Zerby had brought this one to her attention and asked her to take a look at the code as it aligns with State Statute. She did some research and had a discussion with State Alcohol and Gambling specialists who verified the only restriction on how many licenses may be issued within the city limits is regarding off -sale licenses, not on -sale. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 7 of 9 Sundberg moved, Siakel seconded, Adopting ORDINANCE 555, an ordinance Amending Shorewood's Liquor Code, Chapter 401 Pertaining to Liquor Regulations. Motion passed 310. B. Employee Compensation Plan Clerk Thone explained that in 2016 a consultant was hired to complete a classification and compensation study. The results of the study were presented to the Council in November of 2016 and have been used as a guide for staff in establishing employee compensation. However, the results of the study were never formally adopted by the Council. She noted that this was discussed at the January 2018 Council retreat. Administrator Lerud stated that another item that came up for discussion at the retreat was merit pay or pay for exceptional service. Staff is still considering some options, however noted that it may take some time to make sure it is internally consistent across all jobs. He suggested adopting the presented compensation plan and the merit -based pay aspect could be added at a later tune. Mayor Zerby noted that in discussions, it appeared that this was simply an oversight at the time, because there was a change in management and it was never formally adopted. Zerby moved, Sundberg seconded, Adopting RESOLUTION NO. 18 -029, "A Resolution Adopting Shorewood's Employee Compensation Plan and Structure, as presented by George Gmach Compensation." Motion passed 310. C. Energy Audit Communications Coordinator Moore reviewed some of the services offered as part of an energy audit. She noted that her home was used to video the process for completing an energy audit and she found the process and results very interesting. The current cost of completing an energy audit is $ 100. Other cities have helped encouraged residents to complete energy audits by providing a buy -down on this cost. Communications Coordinator Moore stated that she is asking the Council to approve a 50% buy down for 25 homes which would be a cost of $ 1,250 and the monies would come out of the recycling revenue. Councilnenber Sundberg stated that she fully supports the City encouraging residents to have this energy audit completed because it can be so beneficial. Sundberg moved, Zerby seconded, Authorizing a 50% Buy -Down for the First 25 Shorewood Households to Participate in an Energy Audit. Motion passed 310. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Administrator — Appreciation Event Administrator Lerud explained that traditionally a boat cruise has been organized to show appreciation for Councilmembers, Commissioners, as well as City staff and volunteers. If the Council would like to continue this tradition, staff can begin looking into possible dates. Councilmember Siakel asked Administrator Lerud to see if staff would like to have something other than a boat cruise, since that had been done for the last few years. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 8 of 9 Siakel moved, Sundberg seconded, to direct City staff to begin coordination of the annual Appreciation Event, for staff and volunteers. Motion passed 310. Other Public Works Director Brown stated the City is in the midst of pothole season, but feels they are starting to gain ground. He asked residents to continue reporting them through S eeC lickFix. There was a watermain break at the intersection of Howard's Point Road and Edgewood Road and the repair went fairly smoothly. Mayor Zerby stated that he received a question from a resident regarding what they perceived to be a new street light at the corner of Grant Lorenz Road and Birch Bluff Road. He asked if there had been a recent light installation. Public Works Director Brown stated he was not aware of any new installs, but he will take a look to confirm. He stated that it is possible that Excel had gone in and changed the old incandescent bulb to an LED bulb, which gave the appearance of a new light. Clerk Thone noted that most employees have completed the respectful workplace training program. Staff will be bringing a resolution to the April meeting asking for Council's support. Mayor Zerby stated that he received one other comment from a resident that was concerned about dog droppings along Smithtown West Trail and sidewalk. The resident suggested better signage. He asked for staff to keep an eye out for this issue and perhaps Communications Coordinator Moore could provide an educational piece on it as well. Councilmember Sundberg stated that she would like to convent on the respectful workplace program. She stated that the current Council has been great in this regard, but, noted that she is sure the Council has seen examples in other places where it has not been very respectful. She asked if the City had a policy for the Councilmembers in regard to respectful communications. Administrator Lerud stated that he was not aware of one in the City, but, noted that they do exist in other cities. He stated that their creation has usually followed a situation where there has been a very poor relationship period among the council. Councilmember Sundberg stated that she would rather adopt a policy when the relationships are really great, rather than wait until there is a problem. Mayor Zerby stated that he agreed that being proactive would be a good idea to make sure people understood the rules of engagement and expectations. Administrator Lerud stated the new ladder truck will be delivered the week of April 14, 2018 with a "push in" ceremony on April 21, 2018 at 9:00 a.m. B. Mayor and City Council Councilmember Sundberg stated that a future agenda item will be on Windsource. The question will be asked of the Councilmembers of whether they would be willing to sign up and be part of a promotional program. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 26, 2018 Page 9 of 9 Mayor Zerby noted that the Fire Board representative and the alternate are unable to attend the meeting on Wednesday. He volunteered to fill their role if the Council would support it. Sundberg moved, Siakel seconded, authorizing Mayor Zerby to act as Fire District alternate on the Fire Board, for this week's meeting. Motion passed 310. 11. ADJOURN Sundberg moved, Siakel seconded, Adjourning the City Council Regular Meeting of March 26, 2018, at 8:18 P.M. Motion passed 310. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2B MEETING TYPE City of Shorewood Council Meeting IRegular Meeting Title/ Subject: Verified Claims Meeting Date: April 9, 2018 Prepared by: Michelle [Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Interim Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 54387 — 54415 & ACH 341,857.40 Total Claims $341,857.40 We have also included a payroll summary for the payroll period ending April 1, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation /Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 58,252.14 CASH AND INVESTMENTS 101 -13 -4101 -0000 12,771.86 0.00 FULL -TIME REGULAR 101 -13 -4103 -0000 401.63 0.00 PART -TIME 101 -13 -4121 -0000 988.03 0.00 PERA CONTRIB - CITY SHARE 101 -13 -4122 -0000 942.95 0.00 FICA CONTRIB - CITY SHARE 101 -13 -4131 -0000 1,708.93 0.00 EMPLOYEE INSURANCE - CITY 101 -13 -4151 -0000 133.56 0.00 WORKERS COMPENSATION 101 -15 -4101 -0000 1,879.40 0.00 FULL -TIME REGULAR 101 -15 -4121 -0000 140.96 0.00 PERA CONTRIB - CITY SHARE 101 -15 -4122 -0000 146.30 0.00 FICA CONTRIB - CITY SHARE 101 -15 -4131-0000 165.84 0.00 EMPLOYEE INSURANCE - CITY 101 -15 -4151 -0000 12.00 0.00 WORKERS COMPENSATION 101 -18 -4101 -0000 5,435.70 0.00 FULL -TIME REGULAR 101 -18 -4121 -0000 407.70 0.00 PERA CONTRIB - CITY SHARE 101 -18 -4122 -0000 422.46 0.00 FICA CONTRIB - CITY SHARE 101 -18 -4131-0000 866.55 0.00 EMPLOYEE INSURANCE - CITY 101 -18 -4151 -0000 36.26 0.00 WORKERS COMPENSATION 101 -24 -4101 -0000 4,176.17 0.00 FULL -TIME REGULAR 101 -24 -4121 -0000 313.22 0.00 PERA CONTRIB - CITY SHARE 101 -24 -4122 -0000 270.15 0.00 FICA CONTRIB - CITY SHARE 101 -24 -4131 -0000 540.00 0.00 EMPLOYEE INSURANCE - CITY 101 -24 -4151 -0000 21.95 0.00 WORKERS COMPENSATION 101 -32 -4101 -0000 13,295.09 0.00 FULL -TIME REGULAR 101 -32 -4102 -0000 82.14 0.00 OVERTIME 101 -32 -4121 -0000 103.27 0.00 PERA CONTRIB - CITY SHARE 101 -32 -4122 -0000 1,025.04 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131-0000 4,090.49 0.00 EMPLOYEE INSURANCE - CITY 101 -32 -4151 -0000 747.92 0.00 WORKERS COMPENSATION 101 -33 -4102 -0000 499.85 0.00 OVERTIME 101 -33 -4121 -0000 37.50 0.00 PERA CONTRIB - CITY SHARE 101 -33 -4122 -0000 33.04 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4151-0000 26.07 0.00 WORKERS COMPENSATION 101 -52 -4101 -0000 2,403.82 0.00 FULL -TIME REGULAR 101 -52 -4121 -0000 180.28 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (0410212015 - 11:07 AM) Page 1 Account Number Debit Amount Credit Amount Description 101 -52 -4122 -0000 241.09 0.00 FICA CONTRIB - CITY SHARE 101 -52 -4131 -0000 1,180.24 0.00 EMPLOYEE INSURANCE - CITY 101 -52 -4151 -0000 169.87 0.00 WORKERS COMPENSATION 101 -53 -4101 -0000 1,203.09 0.00 FULL -TIME REGULAR 101 -53 -4121 -0000 90.23 0.00 PERA CONTRIB - CITY SHARE 101 -53 -4122 -0000 93.31 0.00 FICA CONTRIB - CITY SHARE 101 -53 -4131 -0000 22.69 0.00 EMPLOYEE INSURANCE - CITY 101 -53 -4151 -0000 45.49 0.00 WORKERS COMPENSATION FUND Total: 58,252.14 5,252.14 FUND 201 Southshore Center 201 -00 -1010 -0000 0.00 831.20 CASH AND INVESTMENTS 201 -00 -4101-0000 472.34 0.00 FULL -TIME REGULAR 201 -00 -4103 -0000 244.57 0.00 PART -TIME 201 -00 -4121 -0000 35.42 0.00 PERA CONTRIB - CITY SHARE 201 -00 -4122 -0000 54.66 0.00 FICA CONTRIB - CITY SHARE 201 -00 -4151 -0000 24.21 0.00 WORKERS COMPENSATION FUND Total: 831.20 831.20 FUND 601 Water Utility 601 -00 -1010 -0000 0.00 5,732.66 CASH AND INVESTMENTS 601 -00 -4101 -0000 4,143.87 0.00 FULL -TIME REGULAR 601 -00 -4102 -0000 71.46 0.00 OVERTIME 601 -00 -4105 -0000 156.00 0.00 WATER PAGER PAY 601 -00 -4121 -0000 327.20 0.00 PERA CONTRIB - CITY SHARE 601 -00 -4122 -0000 299.52 0.00 FICA CONTRIB - CITY SHARE 601 -00 -4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 601 -00 -4151 -0000 116.92 0.00 WORKERS COMPENSATION FUND Total: 5,732.66 5,732.66 FUND 611 Sanitary Sewer Utility 611 -00 -1010 -0000 0.00 8,590.64 CASH AND INVESTMENTS 611 -00 -4101 -0000 6,010.79 0.00 FULL -TIME REGULAR 611 -00 -4102 -0000 654.98 0.00 OVERTIME 611 -00 -4105 -0000 156.00 0.00 SEWER PAGER PAY 611 -00 -4121 -0000 511.60 0.00 PERA C4NTRIB - CITY SHARE 611 -00 -4122 -0000 459.44 0.00 FICA CONTRIB - CITY SHARE 611 -00 -4131 -0000 617.69 0.00 EMPLOYEE INSURANCE - CITY 611 -00 -4151 -0000 180.14 0.00 WORKERS COMPENSATION FUND Total: 8,590.64 8,590.64 PR - G/L Distribution Report (04/02/2018 - 11:07 AM) Page 2 Account Number Debit Amount Credit Amount Description FUND 621 Recycling Utility 621 -00 -1010 -0000 0.00 589.76 CASH AND INVESTMENTS 621 -00 -4101 -0000 457.90 0.00 FULL -TIME REGULAR 621 -00 -4121- 0000 34.32 0.00 PERA CONTRIB - CITY SHARE 621 -00 -4122 -0000 19.27 0.00 FICA CONTRIB - CITY SHARE 621 -00 -4131 -0000 75.60 0.00 EMPLOYEE INSURANCE - CITY 621 -00 -4151 -0000 2.67 0.00 WORKERS COMPENSATION FUND Total: 589.76 589.76 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,025.27 CASH AND INVESTMENTS 631 -00 -4101 -0000 838.22 0.00 FULL -TIME REGULAR 631 -00 -4121 -0000 62.88 0.00 PERA CONTRIB - CITY SHARE 631 -00 -4122 -0000 55.72 0.00 FICA CONTRIB - CITY SHARE 631 -00 -4131 -0000 50.70 0.00 EMPLOYEE INSURANCE - CITY 631 -00 -4151 -0000 17.75 0.00 WORKERS COMPENSATION FUND Total: 1,025.27 1,025.27 FUND 700 Payroll Clearing Fund 700 -00 -1010 -0000 75,021.67 0.00 CASH AND INVESTMENTS 700 -00 -2170 -0000 0.00 35,677.98 GROSS PAYROLL CLEARING 700 -00 -2171 -0000 0.00 7,826.31 HEALTH INSURANCE PAYABLE 700 -00 -2172 -0000 0.00 4,276.37 FEDERAL WITHHOLDING PAYABLE 700 -00 -2173 -0000 0.00 2,252.15 STATE WITHHOLDING PAYABLE 700 -00 -2174 -0000 0.00 8,125.90 FICAIMEDICARE TAX PAYABLE 700 -00 -2175 -0000 0.00 7,714.20 PERA WITHHOLDING PAYABLE 700 -00 -2176 -0000 0.00 209.01 DEFERRED COMPENSATION 700 -00 -2177 -0000 0.00 1,534.81 WORKERS COMPENSATION 700 -00 -2180 -0000 0.00 567.84 LIFE INSURANCE 700 -00 -2182 -0000 0.00 383.36 UNION DUES 700 -00 -2183 -0000 0.00 3,793.74 HEALTH SAVINGS ACCOUNT FUND Total: 75,021.67 75,021.67 Report Total: 150,043.34 150,043.34 PR - 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I r .. I r .. I r .. I r .. I r .. I r .. I r .. I r .. I r .. I r .. I � � o ►r) ►r) ►n ►n ►n ►n ►n ►n ►n ►n ►n ►n ►n ►n Lo In U N N U o� o� 00 oo0 01 a� bA ct P.-O ai 00 0 N 0 0 0 0 0 a U 4] a� 0 U a a� a� a� V V a� A a� CL� 0 0 a� A 0 a� 0 a� N a� W U o� o U � o � ►n � N � N U M 4] U° 00 0 N 01 0 0 ►n ►n o 01 00 00 ►n W W � U � W cn 00 M o �o � o C) a) aA ct a ai PEI I 00 0 N 0 0 0 0 0 a U 4] U a� 0 U a • U Q � ct U � W cn o �o � o C) a) aA ct a ai PEI I 00 0 N 0 0 0 0 0 a U 4] U a� 0 U a City of Shorewood Council Meeting Item Title /Subject: Revised 2018 Regular Meeting Schedule 2C Meeting Date: Monday, April 9, 2018 MEETING TYPE Prepared by: Sandie Thone, City Clerk Regular Meeting Reviewed by: Greg Lerud, City Administrator Attachments: 2018 Revised City Council Regular Meeting Calendar Policy Consideration: Pursuant to Minnesota State Statute §13D.04 the city council is required to provide the regular meeting schedule on file at city offices. In addition, the statute specifically requires that should an alternate date be chosen for a regular meeting other than one on the annual schedule, that the city follow the notification requirements for a special meeting which includes posting the date, time, place and purpose of the meeting on the official posting board at City Hall. Background: In January of 2018 Council adopted a resolution setting the regular city council meetings for the year 2018 which will be held on the second and fourth Mondays of each month in the City Council Chambers located at 5755 Country Club Road in Shorewood, MN. Pursuant to Minnesota State Statute 645.44, Subdivision 5, no public business may be transacted including public meetings on a Federal Holiday, with the exception of emergencies. The following holidays will fall on Mondays in which regular meetings have been scheduled: Memorial Day, May 28, 2018; Columbus Day, October 8, 2018; and Veteran's Day Observance Holiday, November 8, 2018. Therefore, staff proposes those three Monday meetings be rescheduled for the following Tuesdays as delineated in the attached revised calendar. Action Requested: Staff respectfully recommends the city council approve the Revised Regular City Council Meeting Schedule for 2018 to accommodate Federal holidays. Motion, second and simple majority vote required. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. 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Background: Shorewood's Safety Camp is in its eighth year. The Minneapolis Auto Club has supported this event for many years with a generous contribution to purchase bike helmets for the children attending. Safety Camp will be held on August 8, 2018 at the Minnetonka South Lake Public Safety Building from 8:15 a.m. to 3:30 p.m. The camp is for children entering 3rd grade through 5th grade. Registration is $20 and the program is limited to 40 children. The $20 registration fee includes a Safety Camp t- shirt, snacks, lunch, a water bottle, a bike helmet and a grab bag with safety items donated from various businesses. The events at this year's Safety Camp will include; CLIMB Theatre presentation on Respect, Hennepin County Sheriff's Canine Unit, Hennepin County water Patrol, SLMPD Bike and Helmet Safety, EFD Fire Safety, Book Reading with the SLMPD Police Chief, Shorewood National Karate Break Away Techniques demonstration, HCMC Ambulance, HCMC Trauma Unit, and a Life Link helicopter. The following persons or entities have offered to contribute the cash amounts set forth below, for the purpose of the 2018 Safety Camp Event being held on August 8, 2018: NnmQ of nnnnr Ammint Minneapolis Auto Club $500.00 Financial Considerations: This donation will help to cover expenses incurred for the 2018 Safety Camp Event. Action Requested: Staff respectfully recommends the city council approve the Resolution Accepting Donations as Delineated in the Resolution to the 2018 Safety Camp Event and direct staff to send a thank you note to all donors. Motion, second and two- thirds majority vote required. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 RESOLUTION 1 8 -03 0 A RESOLiTION ACCEPTING A DONATION To THE CITY of SHOREWOOD 2018 SAFETY CAMP EVENT WHEREAS, the City of Shorewood is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts for the benefit of their public recreational services pursuant to Minnesota Statutes section 471.17; and WHEREAS, the following persons and entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Minneapolis Auto Club Amount $500.00 WHEREAS, the terms or conditions of the donations are to be used for the 2018 Safety Camp Event; and WHEREAS, all such donations have been contributed to the city for the benefit of its citizens, as allowed by law; and WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL of THE CITY of SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The donations described above are accepted and shall be used to establish and/or operate services either alone or in cooperation with others, as allowed by law. 2. The city clerk is hereby directed to issue receipts to each donor acknowledging the city's receipt of the donor's donation. Passed by the City Council of Shorewood, Minnesota this 9th day of April 2018. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk Elm 2E U@k MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Summer Sailboat Race Series Meeting Date: Monday, April 9, 2018 Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: 2018 Request Letter from Race Commodore Kevin Riley 2017 Race Approval Lette r Background: A request for permission and support of the 2018 Summer Sailboat Race Series and Schedule from Kevin Riley, Race Commodore for Gideon Bay Boaters at Shorewood Yacht Club, was received in our offices on March 27, 2018. The races have been held during previous summers and a copy of last year's approval is included with this request. The 2018 race events are scheduled to be held on May 27, July 1, August 26 and September 23, 2017. City Council support, in the way of a letter of permission, is needed for the organization to secure a permit through the Sheriff's office for the race events. Financial or Budget Considerations: [Vane Recommendation /Action Requested: Staff respectfully recommends the city council support and permit the events and direct staff to send the letter of approval to Gideon Bay Boaters at Shorewood Yacht Club. Motion, second and simple majority vote required. Connection to Vision /Mission: Consistency in providing quality public services and a variety of attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Kevin Riley Race Commodore for Gideon Bay Boaters (Shorewood Yacht Club) 5400 Yellowstone Trail Minnetri sta, MN 55331 Kar7299att.net March 26, 2018 Sandie Thorne, City Clerk City of Shorewood 5755 Country Club Road Shorewood, NM 55331 -8927 Re: Summer Sailboat Race Series Dear Sandie, I am writing to request permission for our summer sailboat race series. The races will be arranged by Gideon Bay Boaters, the organization of boaters at Shorewood Yacht Club, for which I am the Race Commodore. we have held these races during previous summers and would like to continue to do so. Our race events will be on these four dates: May 27 July 1 August 26 September 23 We will start in Gideon Bay and race around Big Island. We are pursuing a permit through the Sheriff and need a letter from you in support. Could you please email a copy of your response so I can get it to the Sheriff in time. Thank you for your consideration. Si �� a Kevin Riley Race Commodore CITY OF SHOR.EWO.OD,. S7as COUNTRY CLUB ROAD^GHOREWDOU'MINNESOTA 55331-8927 o (952) 9e07900 FAX (952) 474'0m8 ^ nww.cJ.uhomw000.mn.00 ^ oityoen@m.ahomwoou.mn.ua April 25, 2017 1 Kevin Riley Race Commodore ` Gideon Bay Boaters at Shorewood Yacht Club .' 540O Yellowstone Trail _ � Min MN 55331 RE/ 20l7 Race Schedule Dear Mr. Riley, The City of Shorewood bin receipt ofyour April 13 letter regarding the dates for the 2O17 summer sailboat race series. The City is aware that these events will be held on the waters of Lake Minnetonka, has no objections to the events, and supports your permit application to the Hennepin Cou'rity, Sheriff's Department. ^ ' / Sincerely, ' | } | / Shdrevvood City Administrator � } Elm #2F MEETING TYPE City of Shorewood Council Meeting Item: Regular Meeting Title / Subject: Approve Resolution to allow the property located at 301 west and Street, Victoria to connect to the City of Shorewood sanitary sewer Meeting Cute: April 9, 2018 Prepared y: Alyson Fauuske, PE, City Engineer Reviewed y: Attachment: Resolution on Policy Consideration: Should the City Council a property within the City of' Victoria to connect to SVhorewood's sanitary sewer? Background. The existing septic system on the property located at 301 west 612 nd Street, Victoria MN %s non- compliant. The property owners would like to connect to a municipal uti'li'ty rather than replace the septic system, The City of Victoria does not have sanitary suer service to this area, The Metropolitan tan Council Interceptor ruins along West 612 nd Street, however private services are not permitted on this line. The property owner would like to connect to Shorewood's sanitary sewer within Cake Virginia Drive as illustrated on the graphics below. of - .. committed to providing healthy environment, a variety of attractive amenities,, a sustainable tax base, and soundfinancial management thr • - . efficient, and visionary rr• I,. AmG�.M;wl^AtaaArtt am iwuw9k.wuoro13romvea'rWdr �wiNtlre 1r I M`i Lri Jti,nv, v wwp & bfl%mIW�mMv4M^l a Au "M!AIY.. �"yauuw Csaunun. 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Ire AvowrIT' ; �p At, I Ik:: x">4eW Uf r,lY SK, "rA .7t l =..l a of 4l.. 'r ate- I aII. 4M±r'N PMIMtlu a I aNruNamGr, rr we rvwlI'wm ,�' " + °ue A»' ter. wryl w'. Wkn' verve.rr,w,p ,nN"< >ar,Aml ,Ar 'a +wrea'wt,�A L.�'u�"C�4 '.',. 1m:kp:k�wW,Aa k1 d.% FOR a xwaaz v ,man «aaaw. ^ I R, kv'j ffl f I I , Y r ``l t,n ,�y SON GM f w<4 rvrhvwwNru&rvAU {wlwa aWfiU 'mmm',e ma wm "fi 1N Ma'wrvrxma.iwwnm 'wn�, a✓uo "brow a I, x 141Y'GAq AA'11 °�'�yvlw '4d'F..n'O R.+m,A&�r I, iAP'4k�n] Tp"F yI Shorewood • Victoria have entered agreement *t allow residents connect Alw Alw AAA therefore •proposed sanitary connection requires approval. Recommendation: Staff recommends that the Council adopt the attached resolution allowing the property located at 3,01 west 612 nd Street, Victoria to connect to horewoodd's sanitary sewer within the Lake Virginia Drive right of' ways, CITY of SHOREWOOD RESOLiTION No. 18 -031 A RESOLiTION To ALLOW THE PROPERTY LOCATED AT 301 NEST 52ND STREET, VICTORIA, MN To CONNECT To THE CITY of SHOREWOOD SANITARY SEWER LOCATED IN THE LAKE VIRGINIA DRIVE RIGHT -oF- WAY WHEREAS, the property owner of 301 West 62nd Street, Victoria MN would like to connect to municipal sanitary sewer service, and WHEREAS, the City of Victoria does not have municipal sanitary sewer service in close proximity to 301 West 62nd Street, Victoria MN, and WHEREAS, the Cities of Shorewood and Victoria do not have an agreement in place to allow such inter -city sewer connections to occur. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood, Minnesota authorizes the property located at 301 West 62nd Street, Victoria MN to connect to the City sewer located within the Lake Virginia Drive right of way. ADOPTED BY THE CITY COUNCIL of THE CITY of SHOREWOOD this 9th day of April, 2018. ATTF ,qT- Sandie Thone, City Clerk Scott Zerby, Mayor � #2G MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Approve Change Order No. 2 for the 2017 Pavement Reclamation Project (Howards Point Road, Kathleen Court, Oak Ridge Circle, and Summit Avenue), City Project 17 -13 Meeting Date: April 9, 2018 Prepared by: Katie Koscielak, Project Engineer Reviewed by: Alyson Fauske, City Engineer Attachments: Change Order No. 2 and Resolution Approving Change order No. 2 Background: The City Council awarded the construction contract for the 2017 Pavement Reclamation Project (Howards Point Road, Kathleen Court, oak Ridge Circle, and Summit Avenue), City Project 17 -13, on September 11, 2017. Following the start of construction, staff had submitted a successful grant application for Inflow and Infiltration (I &I) improvements through the Metropolitan Council Environmental Services (MCES). Following additional discussions with City Staff, a portion of the funding is proposed to be allocated to the 2017 Street Reclamation Project. Improvements proposed for the 2017 Street Reclamation Project include installation of I &I Barriers on all sanitary sewer manholes. The I &I Barriers are designed to prevent groundwater from infiltrating into the manhole, in turn reducing the amount of water being processed in the treatment plants during rain events and snow melts. Additionally, during the progression of construction, Staff had coordinated replacing a portion of a driveway on Smithtown Road damaged due to construction activity. C. S. McCrossan Contracting Inc. has submitted a change order detailing the additional work items which have been reviewed by staff with regard to the work scope and additional costs and have been determined to be appropriate for the work performed. Financial or Budget Considerations: The project construction contract as bid was awarded by the Council in the amount of $810,924.60. Previously approved Change order 1 did not result in an increase in the contract construction costs. Change order 2 is $15,055.05 and will increase the contract amount to $825,,980.55. Change orders to date will increase the contract by approximately 1.86% which is within contingency expectations for similar projects. Recommendation: Staff recommends the City Council approve the attached resolution Approving Change order No. 2 and Authorizing Payment of Pay Voucher No. 2 for the 2017 Pavement Reclamation Project (Howards Point Road, Kathleen Court, oak Ridge Circle, and Summit Avenue), City Project 17 -13 Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION TION NO. 18 - A RESOLUTION TION APPROVING CHANGE ORDER NO 2 FOR THE 2017 PAVEMENT RECLAMATION PROJECT (HOWARDS POINT ROAD, KATHLEEN COURT.) OAK RIDGE CIRCLE, AND SUMMIT AVENUE) CITY PROJECT 17 -13 WHEREAS, the City of Shorewood City of Shorewood Council awarded the contract for the 2017 Pavement Reclamation Project (Howards Point Road, Kathleen Court, Oak Ridge Circle, and Summit Avenue), City Project 17 -13, on September 11, 2017; and WHEREAS, Change Order No. 1 was necessary to construct the improvements and associated work previously recommended by staff and approved by the City Council; and WHEREAS, Change Order No. 1 did not result in an increase to the project construction costs; and WHEREAS, Change Order 2 is necessary to address Inflow and Infiltration (I &I) improvements within the project area and repair an existing driveway on Smithtown Road due to construction; and WHEREAS, Change order 1 will increase the project construction costs in the amount of $ 15,055.95, to $825,980.55. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: 1. Change Order 1 in the total amount of $ 15,055.95 is hereby approved. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 9' day of April, 2018. ATTFS%T& Sandie Thone, City Clerk Scott Zerby, Mayor ��iF.t1 [c] = Eel NI] =IA1101W 2017 STREET RECLAMATION IMPROVEMENT PROJECT April 2, 2018 CITY OF SHOREWOOD, MN WSB PROJECT NO. 2925 -40 OWNER: CONTRACTOR: CITY OF SHOREWOOD C. S. MCCROSSAN CONSTRUCTION INC. 5755 COUNTRY CLUB ROAD 7865 JEFFERSON HIGHWAY, BOX 1240 SHOREWOOD, MN 55331 MAPLE GROVE, MN 55311 YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: ALL LABOR, MATERIALS, AND EQUIPMENT NECESSARY TO COMPLETE THE FOLLOWING ITEMS AS DIRECTED BY THE CITY ENGINEER: - ADDITIONAL DRIVEWAY REPAIR ALONG SMITHTOWN ROAD - INFLOW & INFILTRATION (I &I) IMPROVEMENTS IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: $810,924.60 ORIGINAL CONTRACT TIME: 11/10/2017 PREVIOUS CHANGE ORDERS: $0.00 NET CHANGE FROM PREVIOUS CHANGE ORDERS: 202 CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $810,924.60 CONTRACT TIME PRIOR TO THIS CHANGE ORDER: 5/31/2018 NET INCREASE OF THIS CHANGE ORDER: $15,055.95 NET INCREASE WITH CHANGE ORDER: NIA CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $825,980.55 CONTRACT TIME WITH APPROVED CHANGE ORDERS: 5/31/2018 APPROVED BY: APPROVED BY: ALYSON FAUSKE, PE, PROJECT MANAGER CONTRACTOR SIGNATURE WSB & ASSOCIATES, INC. C. S. MCCROSSAN CONSTRUCTION INC. ENGINEER CONTRACTOR APPROVED BY: CITY ENGINEER CITY ADMINISTRATOR DATE DATE K:102 925-4001A dminlCons tru ction AdminlChange OrderslChange Order No. 2LChange Order No. 2 C❑ -2 CHANGE ORDER NO. 2 DETAIL 2017 STREET RECLAMATION IMPROVEMENT PROJECT CITY OF SHOREWOOD, MN WSB PROJECT NO. 2925,40 ADDED ITEMS April 2, 2018 Item No. Mat. No. Description Unit Qty Price Extended Amount 55 2104.001 REMOVE AND REPLACE BITUMINOUS PAVEMENT S F 80 $45.22 $3,017.00 58 2508.802 CHIMNEY SEALS EACH 35 $328.81 $11,438.35 TOTAL ADDED ITEMS CHANGE ORDER NO. 2 $15,955.95 TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $151055.95 X:10292540MMminlConstruction AdminlChange OrderslChange order No. 21Change order No. 2CO2 Detail Elm #8A (2k MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: City Project 17 -15: Shorewood Lane Ravine. Approve Plans and Specifications, Authorize Solicitation of Quotes Meeting Date: April 9, 2018 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Attachments: Plans and specifications Policy Consideration: Should the City Council approve the plans and specifications and authorize solicitation for quotes for the Shorewood Lane Ravine project? Background: At the October 9, 2017 meeting the City Council authorized WSB to perform preliminary design work to address erosion issues within the ravine that lies east of Shorewood Lane. Storm sewer conveying drainage from a portion of County Road 19, City Hall/Badger Park and portions of Echo Road discharges at the northeast corner of County Road 19 and Shorewood lane. The grade in the ravine drops 30 feet over approximately 500 feet, with steep sideslopes. WSB performed a hydrologic/hydraulic analysis and presented two options for consideration: extend the storm sewer approximately 400' through the areas where the worst erosion has occurred, or install rock weirs to direct flow away from the hanks, thereby reducing the erosive forces of the hanks of the ravine. The council directed WSB to proceed with the second option to minimize tree loss and maintain the natural look to the project area to the maximum extent possible. The engineer's estimated construction cost for the improvement is $43,900 and staff is recommending that the council solicit quotes for the proposed work. The final phase to acquire the necessary easements and permits, and coordination with Xcel Energy will commence once the plans are approved by the council. The proposed project timeline is as follows: April 25, 2018- Open quotes May 14, 2018- Council consideration to award the contract June 30, 2018- Final completion Options: 1. Approve the plans and specifications and authorize solicitation of quotes. 2. Provide staff with alternative direction. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 j j P01", SHOREWOOD LANE �RAVINE, RESTORATION April FPrepared for: City of Shorewood 5755 Country Club b Road Shorewood, I 'II 1' CITY OF SHOREWOOD, IVIN 'TSB PROJECT ECT INCA. 010930-000 ir FOR THE CITY OF SHOREWOOD HEHHE PIH COUNTY, MINNESOTA I io=o 11137 SHOREWOOD LANE RAVINE RESTORATION TITLE PAGE. CITY OF SHOREWOOD, MN WS B PROJECT NO. 01 0930 -000 C;"ERTIFICATION I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed professional engineer under the laws of the State of Minnesota. M M gnalme stapallit's-1 Quality Control Review By: Katie Koscielak; EIT Date: April 10, 2018 � LW* E 0 IN*= E ' SHOREWOOD LANE RAVINE RESTORATION CERTIFICATION CITY OF SHOREWOOD, IVIN WS13 PROJECT NO. 010930-000 TABLE OF CONTENTS 6,61 =13 1;1107.111 Eel ki TABLE OF CONTENTS BIDDING REQUIREMENTS INSTRUCTIONS TO BIDDERS PRi POSAL F ►RM ��*1 ilk III I ZT., *& r X01 N IT, K AFFIDAVIT AND INFORMATION REQUIRED OF BIDDERS INITIAL CONTRACTOR'S VERIFICATION OF COMPLIANCE • SUBCONTRACTORS LIST SUPPLEMENTAL CONTRACTOR'S VERIFICATION OF COMPLIANCE CONTRACT FOR CONSTRUCTION PERFORMANCE AND PAYMENT BOND FORM FORM IC-134 WITHHOLDING ING AFFIDAVIT FOR CONTRACTORS SPECIFICATIONS DIVISION 1 — GENERAL REQUIREMENTS DIVISION 2 — SPECIAL PROVISIONS APPENDIX A PLANS AND DETAILS SHOREWOOD LANE RAVINE RESTORATION TABLE OF CONTENTS CITY OF SHOREWOOD, IVIN WS'R PROJECT NO. 01 0930 -000 1. EXAMINATION OF PLANS, SPECIFICATIONS AND SITE WORK ............................................... 1, 2�. BID SECURITY ................................................................................................................................ 1: 3. CONTRACT DOCUMENTS ............................................................................................................. 1 4. PREPARATION OF PROPOSAL ..................................................................................................... 1: 5. CONDITIONS IN THE BIDDER'S PROPOSAL ............................................................................... 1 6. INTERPRETATION OF ESTIMATES .............................................................................................. 1:: 7. REJECTION OF PROPOSAL .......................................................................................................... 1: 8. WITHDRAWAL OF PROPOSAL ..................................................................................................... 2 9. PUBLIC OPENING OF PROPOSALS ............................................................................................. 2 10. DISQUALIFICATION OF BIDDERS ................................................................................................. 2 ii. EQUIPMENT .................................................................................................................................... 2 12. FURNISHING OF EVIDENCE OF RESPONSIBILITY ..................................................................... 2 13. AWARD OF CONTRACT ................................................................................................................. 2 1:4. RESPONSIVE/RESPONSIBLE BID ................................................................................................. 2 15. RESPONSIBLE CONTRACTOR ..................................................................................................... 3 16. REQUIREMENTS OF CONTRACT BOND ...................................................................................... 3 17. FAILURE TO EXECUTE CONTRACT ............................................................................................. 3 18. UNIT PRICES ................................................................................................................................... 3 19. OWNER DELETION RIGHT ............................................................................................................ 3 20. NONDISCRIMINATION IN EMPLOYMENT ..................................................................................... 3 21. SURETY DEPOSITS ........................................................................................................................ 3 22. ADDENDA ........................................................................................................................................ 3 SHOREWOOD LANE RAVINE RESTORATION INSTRUCTIONS TO BIDDERS CITY OF SHOREWOOD, IVIN WS 13 PROJECT NO. 010930-00O I I ki &19 :1110 9 [01 Z9 &-a fell:] 111119 1. EXAMINATION OF PLANS, SPECIFICATIONS AND SITE WORK - The bidder shall examine to his satisfaction the quantities of work to be done as determined from the plans, and specifications. Quantities, indicated by the Engineer on drawings, or elsewhere are estimated only, and bidders must rely on their own calculations. Bidders shall be thoroughly familiar with Contract Documents including all General Conditions and Special Provisions. Bidders, shall inform themselves, of the character and magnitude of work and the conditions, under which the work is to be performed concerning the site of the work, the structure of the ground, the existence of surface and ground water, availability of drainage, the obstacles which may be encountered, means of approach to the site, manner of delivery and handling materials, 'facilities of transporting equipment, and all other relevant matters pertaining to the complete execution of this Contract. No plea of ignorance of conditions that exist or that may hereafter exist or of difficulties that will be encountered in the execution of the work hereunder which result from failure to make necessary examinations and investigations, will be accepted as a sufficient excuse for any failure or omission on the part of the Contractor to fulfill in every detail all the requirements of this Contract, or will be accepted as a basis for any claim whatsoever for extra compensation or for an extension of time. No bidder may rely upon any statements or representations of any officer, agent, or employee of the Owner with reference to the conditions, of the work, of the character of the soil or other hazards which may be encountered in the course of construction. 2. BID SECURITY - A bid security will not be required for this project. 3. CONTRACT DOCUMENTS - The Contract Documents will consist of the Instruction to Bidders, General Conditions, Supplementary General Conditions, Specifications, Proposal Form, Contract for Construction, Non-Collusion Affidavit, Contract Bond, and all plans and drawings. These documents, are on file with the Owner. 4. PREPARATION OF PROPOSAL - The bidder shall submit his proposal on the form provided by the Engineer. The blank spaces in the proposal shall be filled in correctly with ink or where indicated for each and every item for which a quantity is given, and the bidder shall state the prices for which he proposes, to do each item of the work contemplated. The bidder's proposal shall be signed correctly with ink. If the proposal is made by an individual, his name and post office address, shall be shown. If made by a firm or partnership, the name and post office address of each member of the firm or partnership shall be shown. If made by a corporation, the person signing the proposal shall show the name of the state under the law of which the corporation was chartered, and names, titles, and business, addresses of the president, secretary, and treasurer. All bids for corporations shall bear the official seal of the corporation. 5. CONDITIONS IN THE BIDDER'S PROPOSAL - The bidder Shall not stipulate in his proposal any conditions, not provided for on the Proposal Form. 6. INTERPRETATION OF ESTIMATES - The Engineer's estimate of quantities as shown in the proposal shall be used as a basis of calculation upon which the award of contract will be made, but these quantities are not guaranteed to be accurate and are furnished without any liability on the part of the Owner. 7. REJECTION OF PROPOSAL - Proposals may be rejected if they show any omission, alteration of form, additions, not called for, conditional bids or alternate bids, not specified, or irregularities of any kind. Proposals, in which the prices, are obviously unbalanced may be rejected. SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD, IVIN WS 13 PROJECT NO. 010930-000 INSTRUCTIONS TO BIDDERS PAGE, 1 8. WITHDRAWAL OF PROPOSAL - A bidder may withdraw his proposal without prejudice to himself, provided he files a written request to the Owner before the our of letting, and such withdrawal proposal may be modified and resubmitted by the bidder at any time prior to the hour set for the opening of bids. 9. OPENING OF PROPOSALS - Proposals, will be opened by City staff and the bids, will be tabulated with the results provided to all bidders submitting a bid, after consideration of award by the City. 10. DISQUALIFICATION OF BIDDERS - More than one proposal for the same project from an individual firm, partnership or corporation under the same or different names will not be considered. Evidence that any bidder is interested in more than one proposal for the same work will cause rejection of all such proposals,. Collusion between the bidders, will be considered sufficient cause for the rejection of all bids, so affected. Failure on the part of any bidder to carry out previous contracts, satisfactorily or his lack of the experience or equipment necessary for the satisfactory completion of the work may be deemed sufficient cause for his disqualification. 11. EQUIPMENT -'When requested by the Owner, the bidder shall furnish a complete statement of the make, size, weight (where weight is one of the specified requirements), condition, and previous length of service of all equipment to be used in the proposed work. 12. FURNISHING OF EVIDENCE OF RESPONSIBILITY - When requested by the Owner, the bidder shall furnish a balance sheet, certified by a certified public accountant as to a date not more than sixty (60) days prior to the date of the opening of the proposals, which shall set forth outstanding assets and liabilities in reasonable detail. The bidder shall also furnish when requested, a list of work of a similar nature performed with dates of completion thereof. The bidder shall also furnish any other additional information relative to financial responsibility and competence to do the work as may be requested by the Owner prior to the acceptance of any proposal. 13. AWARD OF CONTRACT - The award of the Contract will be made to the lowest responsive, responsible Bidder, based on the Proposal Form with the lowest Grand Total Bid. Discrepancies between words and figures will be resolved in favor of words. If discrepancies, exist between an extension or indicated sum of any column of figures, the corrected extensions or sum thereof will govern. Owner reserves the right to reject any and all bids, the right to waive any and all informalities, and the right to disregard all nonconforming or conditional bids or counter proposals. 14. RESPONSIVE/RESPONSIBLE BID - A responsible Bid is one from a Bidder that has: Financial resources, technical qualifications, experience, organization, and facilities adequate to carry out the project, or a demonstrated ability to obtain these; bi. Resources to meet the completion schedule contained in the Agreement; c. A satisfactory performance record for completion of other projects. A "responsive" bid must include the following: a. Complete Proposal Forrtl b. Affidavit and Information Required of Bidders, form. c. Initial Contractor Verification of Compliance form including Subcontractors List. SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD, IVIN WS13 PROJECT NO. 010930-000 INSTRUCTIONS TO BIDDERS PAGE, 2 15. RESPONSIBLE CONTRACTOR - The provisions of Minn. Stat. 160.285 are imposed as a requirement of this contract. All bidders and persons or companies providing a response /submission to the Advertisement for Bids / FP" of the Owner shall comply with the provisions, of the statute. a. Any prime contractor or subcontractor that does not meet the minimum criteria established for a "responsible contractor 77 as defined in Minn. Stat. § 16C.285, subd. 3, or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded a construction contract for the Project or to perform work on the Project. bl. A responding contractor shall submit to the Owner a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in clauses, (1)-(6) of Minn. Stat. § 160.2�85, subd. 3, at the time that it responds, to this solicitation document. A responding contractor must also submit a list of first-tier subcontractors it intends to retain on the project, at the time that it responds to this solicitation document. C. Prior to being awarded a contract, the apparent successful prime contractor must s,ubmit a supplemental verification under oath confirming that all subcontractors, and motor carriers meet the minimum criteria of Minn. Stat. § 16C.2'85, subd. 3. The apparent successful prime contractor has an ongoing duty to submit supplemental verification forms for each additional subcontractor retained for the project. d. A false statement under oath verifying compliance with any of the minimum criteria shall make the prime contractor or subcontractor that makes, the false statement ineligible to be awarded a construction project and may result in termination of a contract awarded to a prime contractor or subcontractor that submits afalse statement. 161. REQUIREMENTS OF CONTRACT BOND - The successful bidder, at the time of the execution of the Contract, shall furnish and at all times, maintain a satisfactory and sufficient blond in full amount of the Contract as required by law with a corporate surety satisfactory to the Owner. The form of bond is that required by statute. Personal sureties will not be approved. 17. FAILURE TO EXECUTE CONTRACT- Failure to furnish the Contract Bond in a sum equal to the amount of the award, or to execute the Contract within ten (10) days, as specified, shall be just cause for the annulment of the award, and it shall be understood by the bidder that in the event of the annulment of the award, the amount of the guaranty deposited with the proposal shall be retained by the Owner, not as a penalty, but as liquidated damages. 18. UNIT PRICES - In case of error in the extension of prices, the unit bid prices shall govern. The Owner reserves the right to waive any informality in the bids at his discretion. 19. OWNER DELETION RIGHT - The Owner reserves the right to delete any line item from the bid prior to final contract execution. 20. NONDISCRIMINATION IN EMPLOYMENT - If awarded the project, the Bidder agrees not to discriminate on account of race, creed, or color as per Minnesota Statutes, Section 181.59 and Minnesota Statutes 363. 21. SURETY DEPOSITS - All out-of-state contractors on construction work over $100,000 will be required to file and exemption form Surety Deposit (Form &D-E)l prior to their first progress, payment. 22. ADDENDA — Should any addendurns be required as determined by the Engineer, it; is the responsibly of the Contractor to verify receipt, of the addenda and to: properly acknowledge such addendum in said location on the proposal form. The En,gineer will not accept phone calls 24 i1rours before fte bid date. SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD, IVIN WS13 PROJECT NO. 010930-000 INSTRUCTIONS TO BIDDERS PAGE, 3 Bidder: Address: Telephone No.: City, State, Zip: Fax No.: PROPOSAL FORM SHOREWOOD LANE RAVINE RESTORATION PROJECT WSB PROJECT NO. 0 1 Oi93 0-000 Opening Time.- 12:00 p.m. Opening Date: Wednesday, Apn* SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD WSB PROJECT NO. 010930-000 No. Mat. No. Item Units Quantity Unit Price Total Price SCHEDULE A - DRAINAGE IMPROVEMENTS 1 2021.501 MOBILIZATION LS 1 2 2101.501 CLEARING ACRE 0.3 3 2101.506 GRUBBING ACRE 0.15 4 2105.523 COMMON BORROW (LV) C Y 25 5 2105.601 SITE GRADING LS 1 6 2105.604 GEOTEXTILE FABRIC TYPE IV S Y 60 7 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 10 8 2451.602 GRANULAR FOUNDATION AND/OR C Y 10 BEDDING 9 2505.601 UTILITY COORDINATION LS 1 10 2511.502 RANDOM RIPRAP CLASS III TON 50 11 2563.601 TRAFFIC CONTROL LS 1 12 2573.533 SEDIMENT CONTROL LOG TYPE WOOD L F 440 FIBER 13 2573.5 5 TEMPORARY ROCK CONSTRUCTION EACH 1 ENTRANCE 14 2573.603 SILT FENCE TYPE MACHINE SLICED LF 2,0O 15 2574.525 TOPSOIL BORROW C Y 10 16 2575.508 SEED MIXTURE 33-261 LB 10 17 2575.523 EROSION CONTROL BLANKETS CATEGORY SY 60 3N 18 2575.604 SEEDING (INCL FERT) ACRE 0.1 Total SCHEDULE A - DRAINAGE IMPROVEMENTS GRAND TOTAL BID SHORE WOOD LANE RAVINE RESTORATION PROJECT CITY OF SHOREWO OD WS13 PROJECT O. 010930 -00' 5. The basis, of award of the Contract will be on the Total Base Bid. The City reserves the right to reject any or all bids. The award of Contract will be made within sixty (60) calendar days after opening of proposals to the lowest responsible bidder of the Base Bid plus accepted Alternate defined appropriate by the Owner. The Owner reserves the right to delete any item prior to final contract. 6. The undersigned further proposes to execute the Contract Agreement and to furnish satisfactory bond within ten (10), days after notice of the award of contract has been received. The undersigned further proposes to begin work as specified, to complete the work on or before date specified,, and to maintain at all times performance and payment bonds, approved by the Owner, in an amount equal to the total bid. 7. Accompanying this proposal is the Bid Security, in the amount of five percent (5%)�, required to be ftmiished by the Contract Documents., the same being subject to forfeiture in the event of default by the undersigned. 8. In submitting this proposal, it is understood that the right reserved by the Owner to reject any or all proposals and to waive informalities. 9. In submitting this proposal, the Undersigned acknowledges receipt of and has considered the following Addenda issued, to the Contract Documents: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: If any Addenda are required as determined by the Engineer, it is the responsibility of the Contractor to verify the issuance and receipt of any Addenda, and to properly acknowledge such Addenda in the appropriate location on the Proposal Form. 10. If a corporation, what is the state of incorporation? 11. If a partnership,, state full name of all co-partners,. Official Address, Firm Name 0 (An Authorized Signature) Date: Title: Affidavit of Non-Collusion: I hereby swear (or affirm) under the penalty for perjury: 0 That I am the bidder (if the bidder is an individual), a partner in the bidder (if the bidder is a partnership), or an officer or employee of the bidding corporation having authorityto sign on its behalf (if the bidder is a corporation). (2) That the attached bid or bids, have been arrived at by the bidder independently, and have been submitted without collus,ion with, and without, any agreement, understanding, or planned common course of action with, any other vendor of materials, supplies, equipment or services, described in the invitation to bid, designed to limit independent bidding or competition; (3) That the contents of the bid or bids have not been communicated by the bidder or its surety on any bond furnished with the bid or bids, and will not be communicated to any such person prior to the official opening of the bid or bids,; and (4) That I have fully informed myself regarding the accuracy of the statements made in this affidavit. Notary Pub,lic My commission expires: Bidder's E.I. Number: 7P M-reTENE M-11M 11 Firm Name WIR, ((Number used on employer's quarterly federal tax return, U.S. Treasury Department Form 941)1: Fair Trade Items: List below each item upon which a bid is made, the price of which is affected by a resale price maintenance or "fair trade" contract between the bidder and the person or firm supplying the item to the bidder. (Use reverse side if necessary.) SHOREWOOD LANE RAVINE RESTORATION AFFIDAVIT CITY OF SHOREWOOD, MN WSB PROJECT NO. 010930-000 By signing this document I certify that I am an owner or officer of the company, and I swear under oath that: My company meets each of the minimum criteria in subclauses (1) — (6) of Minn. `tat. § 1:6C.285, subd. 3, the Responsible Contractor statute. The undersigned understands that a failure to meet or verify compliance with the minimum criteria established for a "responsible contra tort' as defined in Minn. Stat. § 160.285) s,ubd. 3, renders, a bidder ineligible to be awarded a construction contract for the Project or to perform work on the Project. The unders,igned understands that afalse statement under oath verifying compliance with any of the minimum criteria shall make the undersigned, ineligible to be awarded a construction project and may result in termination of a contract awarded to the undersigned. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that the contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. The undersigned understands that, if the undersigned is the apparent low bidder, the undersigned will be required to submit a supplemental verification under oath as a condition precedent to the execution of the contract. If the undersigned fails, to provide the required supplemental verification, it could forfeit its bid bond. I have attached a list of all of my company's first-tier subcontractors, that it intends: to retain for work on the project. Contractor: By Signature Its (please print name) (please sign name) SHOREWOOD LANE RAVINE RESTORATION INITIAL VERIFICATION CITY OF SHOREWOOD, MN WSB PROJECT NO. 010930-00101 Attach Additional Sheets if Necessary Contractor: By Signature Its (please print rname) (please sign iname) SHOREWOOD LANE RAVINE RESTORATION SUBCONTRACTOR LIST CITY OF SHOREWOOD, MN WSB PROJECT NO. 01019130-00101 j'kl F] II By signing this document I certify that I am an owner or officer of the company, and I swear under oath that: My company meets each of the minimum criteria of Minn. Stat. § 16C.285, subd. 3, the Responsible Contractor statute. Pursuant to Stat. § 160.285, subd. 3(7)1, my company has obtained from all subcontractors and motor carriers with which it will have a direct contractual relationship a signed statement under oath by an owner or officer verifying that they meet all of the minimum criteria in subdivision 3 prior to execution of a construction contract with each subcontractor or motor carrier. The undersigned agrees, that, if it retains additional subcontractors, on the project after submitting its verification of compliance, it shall obtain verifications of compliance from each additional subcontractor with which it has a direct contractual relationship and shall submit a supplemental verification confirming compliance with Minn. Stat. § 16C.285, subd. 3(7), within 14 days of retaining the additional subcontractors. Upon request, the undersigned shall submit to the contracting authority copies of the signed verifications, of compliance from all subcontractors of any tier and all motor carriers, providing for-hire transportation of materials, equipment, or supplies for a project. The undersigned understands that a failure to meet or verify compliance with the minimum criteria established for a "responsible contractor27 as defined in Minn. Stat. § 16C.2851 subid. 3, renders a bidder ineligible to be awarded a construction contract for the Project or to perform work on the Project. The undersigned understands that afalse statement under oath verifying compliance with any of the minimum criteria shall make the undersigned, ineligible to be awarded a construction project and may result in termination of a contract awarded to the undersigned. A contracting authority shall not be liable for declining to award a contract or terminating a contract based on a reasonable determination that the contractor failed to verify compliance with the minimum criteria or falsely stated that it meets the minimum criteria. Contractor: By Signature Its (please print roam e) (please sign name) SHOREWOOD, LANE RAVINE RESTORATION SUPPLEMENTAL VERIFICATION WS13 PROJECT NO. 01019130-00101 11A LN 1111 ZIA I � ii I �d III Is] THIS AGREEMENT, made and entered into as of the day of 1 2018 by and between the City of Shorewood, a municipal corporation under the laws of the State of Minnesota, hereinafter called the "Owner", and , hereinafter called the "Contractor". iTITI III I ZI 1 **61 =1 111: F That in consideration of their mutual covenants and agreements as hereinafter set forth, the Owner for itself and the Contractor for itself, its successors, and assigns, covenants and agrees as follows,, to wit: 1. The Contractor agrees, to furnish all the necessary materials,, labor, use of tools, equipment, plan and every other thing necessary to perform the work designated and referred to in this Contract, including all Contractor's superintendence, and to furnish everything necessary for the completion of the improvement which is the subject of this Contract (except such things as the Owner has specifically agreed to provide, according to the Contract Documents); and agrees under penalty of a public contractor's corporate surety bond in the amount of Dollars, ($ )i to perform and complete the work shown in the plans and drawings, and described in the project manual entitled "Shorewood Lane Ravine Restoration", for the City of Shorewood, MN, as prepared by WSB & Associates, Inc., and dated April 10, 2018, and to conform in all respects with the provisions and requirements, of the General Conditions, Supplementary General Conditions and Specifications for said improvement. 2. The Contractor agrees, that performance shall be in accordance with the terms, requirements, and conditions of this instrument, and laws of the State of Minnesota, and the following documents. INVITATION FOR BIDS for said Improvement for the Owner. PROPOSAL by the Contractor presented to the Council of the Owner on accepted by the Owner on CONTRACT DOCUMENTS for said Improvement dated April 10, 201 8,, referred to in the preceding paragraph of this Agreement and made a part of the aforementioned proposal. PLANS AND DRAWINGS for said Improvement as identified in a preceding paragraph of this Contract and which are dated April 10, 201 5 ANY ADDENDA to the plans, drawings, general conditions, and specifications, for said Improvement which addenda were prepared by WSB & Associates,, Inc. PUBLIC CONTRACTOR'S SURETY BOND in the principal sum of the amount bid. Each and all of the aforementioned Contract Documents, are hereby incorporated into this Contract by specific reference and the terms and provisions thereof are and constitute a part of this Contract as though attached hereto or fully set forth herein. 3. The Owner agrees, to pay the Contractor for the performance of this Contract and the Contractor agrees to accept in full compensation therefor, the sums set forth within the aforementioned proposal of the Contractor for each unit and each type of unit of work to be performed. It is understood and agreed that the said proposal is for the construction of said Improvement on a unit price basis in accordance with the said proposal, and that sum of $ set out in said proposal, is the sum of the unit prices, multiplied by the estimated quantities, of the respective units of work listed therein. SHOREWOOD LANE RAVINE RESTORATION CONTRACT IFOR CONSTRUCTION CITY OF SHOREWOOD, IVIN WS13 PROJECT NO. 010930-000 PAGE, 1 4. The Contractor agrees, to complete all work by June 30, 2018. Liquidated damages in the amount of $100.00 per calendar day will be deducted from any monies due to the Contractor for his failure to complete the work within this time frame. 5. Prompt Payment to Subcontractors,. Each contract of a municipality must require the prime contractor to pay any subcontractor within ten days, of the prime contractor's receipt of payment from the municipality for undisputed services provided by the subcontractor. The contract must require the prime contractor to pay interest of 1-112 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. For an unpaid balance of less, than $1 , the prime contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from a prime contractor must be awarded its costs and disbursements, including attorney's fees, incurred in bringing the action. 6. This contract may be terminated by the City at any time upon discovery by the City that the prime contractor or subcontractor has submitted a false statement under oath verifying compliance with any of the minimum criteria set forth in Minn. Stat. § 16C.285, subd. 3. IN WITNESS WHEREOF, the parties hereto have hereunto, set their hands and seals as of the day and year first above written. I A-01 ki III I ZT., TO & 1101 V go (Corporate Seal) SHOREWOOD LANE RAVINE RESTORATION CITY OF SHOREWOOD, IVIN Ws PROJECT NO. 010930-000 F-6 L � I k WK01 1 0 Eel a = kylvele] !A in I I 1L I (City Seal), Authorized Official CONTRACT (FOR CONSTRUCTION PAGE, 2 11U:4: �11 Ir q PART A: PAYMENT KNOW ALL MEN BY THESE PRESENTS, that we Contractor, as Principal, and are firmly bound unto the a Minnesota Corporation, (hereinafter referred to as "Obligee"),'for the use and benefit of Obligee and all persons, furnishing labor and materials, to perform the Contract, in an amount of and /100 Dollars, for payment of all claims, costs, and charges, as hereinafter set forth. For the payment of this obligation, well and truly made, we jointly and severally bind ourselves,, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas the Principal has entered into a written contract with the Obligee dated , which contract is on file in the office of the Obligee, the regularity and validity of which is hereby affirmed; NOW THEREFORE, if the Principal shall pay as they may come due all just claims for work done; for furnishing labor and materials, insurance premiums, equipment, or supplies for the purpose of such contract, and all taxes incurred under Minnesota Statutes, Section 290.92 or Chapter 297A, and supplies for the completion of the contract in accordance with its terms, and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable attorney's, fees, costs and disbursements, in any case in which such action is successfully maintained, and shall comply with the laws of the state appertaining to such contract, then this obligation shall be void but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. PART B: PERFORMANCE KNOW ALL MEN BY THESE PRESENTS, that the aforesaid Principal and Surety are held and firmly bound unto the Obligee, for the use and benefit of the Obligee, in the additional amount of and /100 Dollars, for the faithful performance of the Contract pursuant to its terms, as hereinafter set forth. For the payment of this well and truly to be made we jointly and severally bind ourselves, our representatives and successors firmly by these presents. The condition of this obligation is such that whereas, the Principal has entered into the Contract more particularly described in Part A hereof, the regularity and validity of which is hereby affirmed: NOW, THEREFORE, if the Principal shall faithfully perform the Contract and shall save the Obligee harmless, from all cost and charges that may accrue on account of the doing of the work specified and shall pay all costs of enforcement of the terms of the bond, if action is brought thereon, including reasonable attorney's fees, in any case in which such action is successfully maintained, and shall comply with the laws of the state pertaining to such Contract, then this obligation shall be void but otherwise it shall remain in full force and effect pursuant to Minnesota Statutes, Chapter 574. SHOREWOOD LANE RAVINE RESTORATION PR13 CITY OF SHOREWOOD, IVIN WS 13 PROJECT NO. 010930-000 PAGE, 1 The aggregate liability for bonds provided under Part A and Part B hereof is (Sum of Parts A and B), No assignment, modifications, or change in the Contract, or change in the work covered thereby, nor any extension of time for completion of the Contract, shall release the Surety on this bond. Sealed with our seals and dated this day of Contractor Surety By By Its Its And Its (Seal of Contractor if a Corporation), Witnesses, to Contractor's, Signature: Witnesses to Surety's Signature: SHOREWOOD LANE RAVINE RESTORATION PR13 CITY OF SHOREWOOD, MN WS13 PROJECT NO. 010930-000 PAGE, 2 M11 DEPARTMENT IC13 OF REVENUE Contractor Affidavit This Contractor Affidavit must be certified by the Minnesota Department of Revenue before the state of Minnesota or any of its subdi- visions can make final payment to contractors. For more detailed information, see the instructions on the back of this form. Please type or print clearly. This information will be used for returning the completed form. Company name 1 Daytime phone Minnesota tax ID number I � Address Total contract amount Month /year work began I I ICity State ZIP code I Amount still due Month /year work ended l J Project number Project location Project owner Address City State ZIP code Did you have employees work on this project? F-1 Yes F-1 No. If no, who did the work? Check the box that describes your involvement in the project and fill in all information requested. ❑ Sole contractor ❑ Subcontractor Name of contractor who hired you Address ❑ Prime contractor —If you subcontracted out any work on this project, all of your subcontractors must submit their own Contractor Affidavits and have them certified by the Department of Revenue before you can submit your Contractor Affidavit. For each subcontractor you had, fill in the information below and attach a copy of each subcontractor's certified Contractor Affidavit. If you need more space, attach a separate sheet. Business name Address Owner /Officer declare that all information l have filled in on this form is true and complete to the best of my knowledge and belief l authorize the Department of Revenue to disclose pertinent information relating to this project, including sending copies of this form, to the prime contractor if l am a subcontractor, and to any subcontractors if l am a prime contractor, and to the contracting agency. Contractor's signature Title Date Mail to: Minnesota Revenue, Mail Station 6610, St. Paul, MN 55146 -6610 Phone: 651 -252 -9999 or 1 -500 -657 -3594 r Certificate of Compliance Based on records of the Minnesota Department of Revenue, I certify that the contractor who has signed this Contractor Affidavit has fulfilled all the requirements of Minnesota Statutes 290.92 and 270C.66 concerning the withholding of Minnesota income tax from wages paid to employees relating to contract services with the state of Minnesota and/or its subdivisions. Department of Revenue approval date (Rev. 12/17) 11 DEPARTMENT OF REVENUE Form IC134 Instructions Contractor Affidavit No state agency or local unit of government can make final payment to a contractor until the Department of Revenue has certified that the contractor and any subcontractor have fulfilled the requirements of Minne- sota withholding tax laws. If you are a prime contractor, a contractor or a subcontractor who did work on a proj- ect for the state of Minnesota or any of its local government subdivisions, — such as a county, city or school district — you must submit a Contractor Affidavit to the Depart- ment. of Revenue to receive a certificate of compliance. Use of Information The Department of Revenue needs all the requested information to determine if you have met the state income tax withholding requirements,. If all required information is not provided, Form IC 134 will be returned to you for completion. All information on this Contractor Affidavit is private by state law. It cannot be given to others without your permission, except to the Internal Revenue Service, other states, that guarantee the same privacy and certain government agencies as provided by law. Minnesota Tax ID Number You must have a Minnesota tax ID number if you have eiriployees, who work in Min- nesota. You must enter your Minnesota tax ID number on Form IC 134. If you don't have a Minnesota tax ID nuniber, apply online at www.revenue.state.mn.us or by calling our Business Registration Office at 651 -282- 5225 or 1-800-657-3605. If you have no employees and did all the work yourself, you do not need a Minnesota tax ID number. Instead, ., enter your Social Security number in the space for Minnesota tax ID number and explain who did the work. Submit Contractor Affidavit Form IC 1.34 cannot be processed by the Department of Revenue until you finish the work. If you submit the form before the project is completed, it will be returned to you unprocessed. If any withholding payments are due to the state., Minnesota law requires certified pay- ments before we approve your Form IC 134. If you are a subcontractor or sole contrac- tor, submit the forn'i when you have com- pleted your part of the project. If you are a prime contractor, submit the form when the entire project is completed and you have received certified Contractor Affidavits from all of your subcontractors. If you're a prime contractor and a subcontractor on the same project If you were hired, as a subcontractor to do work on a project, and you subcontracted all or a part of your portion of the project to another contractor, you are a prime contrac- tor as well. Complete both the subcontrac- tor and prime contractor areas on a single Form IC134. You may submit your Contractor Affidavit either electronically or by mail. This af- fidavit must be certified and returned before the state or any of its subdivisions can make final payment for your work. For an immediate response: Complete and submit your Contractor Affidavit electroni- cally. Go to www.revenue.state.mn.us and choose Withholding Tax. Under the File and Pay tab, click on Contractor Affidavit Information for Government Projects. You may complete and mail Form IC134 to: Minnesota Revenue., Mail Station 661 0 St. Paul., MN., 5514E -661 0. If you have fulfilled the requirements of Minnesota witl-Aholding tax laws, the department will sign your Form IC 134 and return it to you. To receive your final payment., submit the certified Contractor Affidavit to the govern- ment unit for which the work was done. If you are a subcontractor, submit the certified Contractor Affidavit to your prime contrac- tor to receive your final payment. Information and Assistance Additional forms and information, includ- ing fact sheets and frequently asked ques- tions, are available on our website. Website: www.revenue.state.mn.us Email: withholding. tax c ) state. iiin.us Phone: 651-282-9999 or 1-800-657-3594 This information is available in alternate formats. 1 0 GENERAL REQUIREMENTS SUMMARYOF WORK .................................................................................................................................. 1 WORKSEQUENCE ...................................................................................................................................... 1 PROJECT MEETINGS .................................................................................................................................. 2 FIELD ENGINEERING .................................................................................................................................. 2 1404 - MAINTENANCE AND STAGING OF TRAFFIC CONTROL ............................................................. 3 1507 - UTILITY PROPERTY AND SERVICE ............................................................................................... 3 1511 - INSPECTION OF WORK .................................................................................................................. 3 1702 - PERMITS .......................................................................................................................................... 3 1710 -TRAFFIC CONTROL DEVICES ........................................................................................................ 4 1807 - LIQUIDATED DAMAGES .................................................................................................................. 4 1904 - COMPENSATION FOR CONTRACT REVISIONS ........................................................................... 4 CONTRACT CLOSEOUT PROCEDURES ................................................................................................... 4 WARRANTY.................................................................................................................................................. 4 SHOREWOOD LANE RAVINE RESTORATION DIVISION 1 CITY OF SHOREWOOD, MN GENERAL REQUIREMENTS WS PROJECT NO. 010930-000 1 0 GENERAL REQUIREMENTS SUMMARY OF WORK The project consists of the following improvements (see Appendix A for plans, and details): 0 Clearing deadfall and brush from Shorewood Lane Ravine 0 Installing rip-rap toe along outer edge of channel for the 200-foot segment shown on the plans, 0 Installing four rock vanes and minor miscellaneous grading 0 Erosion Control and final restoration. New storm sewer installation and site grading northeast of the City of Shorewood Public Works facility. The project shall include the furnishing of all labor, materials, tools, and equipment necessary to complete the drainage improvements and appurtenant work as shown on the plans and specified herein within the City of Shorewood, Minnesota. The Owner is the City of Shorewood, Minnesota. All work will be completed within property under control of the Owner in public rights-of-way or easements, obtained by the Owner. All work is to be performed in accordance with the City of Shorewood General Specifications, and Standard Detail Plates, for Street and Utility Construction, dated January 2018. The specifications in this Project Manual are special provisions, to the City general specifications and details. The City general specifications, and details are available to the contractor with this project. WORK SEQUENCE The provisions of WORK SEQUENCE of the Standard Specifications for the City of Shorewood, dated January 2018, are modified and/or supplemented with the following: The sequencing for this project shall be in accordance with the following requirements and completion dates indicated below. 19 1011 1. Construct work in a sequence that will allow the work to start within seven (7) days of receiving the Notice to Proceed. The streets will remain open to emergency vehicles and local traffic during construction. The Contractor must provide access, to homes, and businesses, to the greatest extent possible. Forty- eight (48), hours' notice to City staff shall be provided prior to installing traffic control signs. The Contractor shall schedule work continuous,ly to avoid delays. The area under construction is indicated on the project plans. Work or equipment outside these areas is not allowed unless approved by the Engineer. Quotes, will be due to the office of the City Engineer, submitted to Elizabeth Foster at efoster2wsbeng.com or 701 Xenia Avenue S Suite 300, Golden Valley, MN 5541'6, no later than Wednesday April 251, 2018, at 12:00 p.m. CDT as identified in the proposal form. It is anticipated that the contract will be awarded at the May 114, 2018, City Council meeting. A minimum of seven (7) days prior to the preconstruction conference, the Contractor shall submit a schedule/plan of procedure in writing to the Engineer for approval, and after approval, shall not deviate from it without written permission from the Engineer. The schedule of procedure shall indicate the number of crews and persons to be employed, locations of work for each crew, time schedule, work sequence and moves, and other pertinent information as required by the Engineer. The schedule may be influenced by accommodations for affected residents, businesses, private utility relocation, school district schedules, and County or MnDOT approval of posted detours along County and State roads if applicable. The SHOREWOOD LANE RAVINE RESTORATION DIVISION 1 CITY OF SHOREWOOD, MN GENERAL REQUIREMENTS WSB PROJECT NO. 010930-000 PAGE, 1 Contractor shall modify the schedule to accommodate these occurrences and shall reschedule accordingly at no additional compensation. The following requirements regarding the schedule for construction shall apply: 1. Contractor must start construction operations no later than June 11 , 2018 or once all permits have been received by the owner. A preconstruction meeting will be held on May 17, 2018. The Contractor must not begin construction operations before contract approval. 2. Work on Shorewood Lane will be commencing mid-June though a different owner contract. The contractor for Shorewood Lane Ravine will be required to coordination schedules and constructions activities with other owner contractors if schedules, overlap at no additional compensation. 3. The following requirements, regarding the construction shall apply: Once construction commences, the Contractor shall continue operations and restore the disturbed area before ceasing operations. Final completion, including warranty items is June 30, 2018. 4. All work under this contract including thirty (30), day restoration maintenance period, successful establishment of seed, and completion and submittal of final paperwork is to be completed by September 30, 2018, unless specifically directed by the Engineer. Any requests from the Contractor for modification of the plans and specifications shall be accompanied by an estimate of the time savings or extension. There must be a benefit to the Owner or the project if the request is to be considered. No extension of time will be acknowledged at the end of the project for failing to notify the Engineer at the time that the delay occurred. The City may add or remove work to the project in areas, located both inside and outside of the established construction limits. Any additional work shall be paid for under unit bid prices, and there will be no compensation for additional mobilizations. PROJECT MEETINGS The Contractor shall contact the City of Shorewood to give notification of intent to start work a minimum of seventy-two (72"), hours, in advance. FIELD ENGINEERING From the start of the project the Contractor is expected to work together with the Engineer in the field to select the best alignment and locations for the proposed improvements to minimize impacts, as described in the plans. Sufficient time throughout the project will be allowed to field fit the improvements. No additional compensation shall be allowed to the Contractor for any claims of crews being held up because of this work. The Engineer will provide horizontal and vertical control construction stakes to allow the Contractor to construct the proposed improvements with offset stakes placed at necessary intervals. It shall be the Contractor's responsibility to accurately construct the improvements in accordance with the construction stakes. Construction stakes will not be placed by the Owner until a written request is received from the Contractor giving the Engineer forty-eight (48) hours' notice, describing where and when he wants, the construction stakes placed for the next week's construction. The stakes will be set only one (1:) time and will be the responsibility of the Contractor to preserve the stakes. No additional compensation shall be allowed the Contractor for any claims of crews being held up because of lack of line and grade stakes. SHOREWOOD LANE RAVINE RESTORATION DIVISION 1 CITY OF SHOREWOOD, MN GENERAL REQUIREMENTS WSB PROJECT NO. 010930-000 PAGE, 2 1404 — MAINTENANCE AND STAGING OF TRAFFIC CONTROL Traffic shall be maintained in accordance with the "Minnesota Manual on Uniform Traffic Control Devices, the provisions of MnDOT Sections 1404 and 1:710, and the following: It is the Contractor's responsibility to finish all aspects of the work for each traffic shift during the time frame that traffic is shifted. Failure to complete all the work under each traffic shift shall be the responsibility of the Contractor. Additional traffic control measures needed to complete work shall be at the Contractor's expense. Access to Properties: The Contractor shall maintain full driveway access to each resident outside of the working hours. Each resident must be able to drive their vehicle into their driveway. During working hours if access is not maintained, the resident must receive twenty-four (24) hours prior notice. 1507 — UTILITY PROPERTY AND SERVICE The provisions of MnDOT 1507 and 1507 — UTILITY PROPERTY AND SERVICE of the Standard Specifications, for the City of Shorewood, dated January 2018, are modified and/or supplemented with the following: The subsurface utility information shown on the plans concerning type and location of private utilities has been designated utility quality level D. The quality level was determined according to the guidelines of CI /ACE 38-02, entitled "Standard Guidelines, for the Collection and Depiction of Existing Subsurface Data All bidders are expected and assume the responsibility to contact the affected utilities, prior to submitting the bid to determine the extent of their facilities within the project area and the scope and anticipated schedule of the facility relocation, removal, or adjustment. The Contractor shall be responsible for any requirements imposed by utility companies within the project area. The Contractor shall pothole to locate private utilities, as required, prior to construction. This work shall be considered incidental to project costs. There will be no compensation for lost time due to private utility relocation, and all coordination shall be considered incidental. The Contractor shall coordinate work efforts with utility relocations in an effort, to prevent delays affecting project completion dates. 1511 — INSPECTION OF WORK The provisions of MnDOT 1511 and 1511 — INSPECTIONS OF WORK of the Standard Specifications for the City of Shorewood, dated January 2018 are modified and/or supplemented with the following: The Contractor is responsible for all initial tests required to substantiate that the materials furnished meet the specifications. Testing of materials and/or densities on site will be paid for by the Owner. Any retesting due to failures, shall be at the expense of the Contractor. 1702 — PERMITS The provisions, of 1702 - PERMITS of the Standard Specifications for the City of Shorewood, dated January 2018, are modified and/or supplemented with the following: The following permits will be acquired by the Owner. The Contractor is required to follow the provisions of all permits and may not start construction until all permits are obtained. It is the Contractor's responsibility to verify the status, of the permits with the City: 0 US Army Corp of Engineers (USACE) SHOREWOOD LANE RAVINE RESTORATION DIVISION 1 CITY OF SHOREWOOD, MN GENERAL REQUIREMENTS WSB PROJECT NO. 010930-000 PAGE, 3 0 Minnehaha Creek Watershed District Permit (MCWD) 171:10 — TRAFFIC CONTROL DEVICES The provisions of MnDOT 1710 and 1710 — TRAFFIC CONTROL DEVICES of the Standard Specifications for the City of Shorewood, dated January 2101 8 are modified and/or supplemented with the following: 1710.2 — PROVIDE, MAINTAIN, AND REMOVE The first paragraph of MnDOT 1710.2 is supplemented with the following: The Contractor shall submit a proposed traffic control layout to the Engineer to coincide with the Contractor's proposed construction staging plan) for approval at least fourteen (14), days prior to the start of construction. At least twenty-four (24), hours prior to placement, all traffic control devices shall be available on the Project for inspection by the Engineer. The Contractor shall modify his/her proposed traffic control layout and/or devices, as deemed necessary by the Engineer, without any additional compensation. 1807 — LIQUIDATED DAMAGES The provisions of MnDOT 1807 and 1807 — LIQUIDATED DAMAGES of the Standard Specifications for the City of Shorewood, dated January 2018 are modified and/or supplemented with the following: Paragraph 1 of 1807.2 — ASSESSMENT OF LIQUIDATED DAMGES of the City of Shorewood, dated January 2018 is hereby deleted and replaced with the following: The provisions of MnDOT 1807.1 are hereby deleted and replaced with the following: Liquidated damages shall be $500.00 per calendar day for Failure to complete work within the period and/or dates defined in this specification. 1904 — COMPENSATION FOR CONTRACT REVISIONS The provis,io,ns, of MnDOT 1904 are modified and/or supplemented with the following: Work necessary to complete the project, or as deemed necessary by the Engineer, where bid items have not been provided in the Proposal Form and the work has not been identified as incidental to the project or associated bid items, shall be compensated on a "Force Account" basis as identified in provisions of MnDOT 1904.4. CONTRACT CLOSEOUT PROCEDURES Refer to the Supplementary General Conditions of the Standard Specifications for the City of Shorewood, dated January 201'8 for details, on contract closeout procedures. WARRANTY The Contractor for this work shall guarantee and maintain the stability of all his work, equipment and materials for a period of two (2) years from date of final Payment and final acceptance by the City. The two (2' ) year maintenance guarantee shall be included in and be a part of the Contractor Security (Performance Bond) previously specified. The provisions of this paragraph shall not be construed as restricting Contractor's liability for breech of contract by reason of non-conformance with the specification for defects or faulty workmanship. SHOREWOOD LANE RAVINE RESTORATION DIVISION 1 CITY OF SHOREWOOD, MN GENERAL REQUIREMENTS WS13 PROJECT NO. 010930-000 PAGE, 4 rA =1 ilk I =1;17.11 w 2021 - MOBILIZATION ................................................................................................................................ 1 2101 - CLEARING AND GRUBBING .......................................................................................................... 1 2123 - STREET CLEAN ING/SWEEPING .................................................................................................... 3 2505 - COORDINATION .............................................................................................................................. 3 2572 - PROTECTION AND RESTORATION OF VEGETATION ................................................................ 4 2573 - STORMWATER MANAGEMENT ..................................................................................................... 4 2575 - ESTABLISHING TURF AND CONTROLLING EROSION ............................................................... 6 SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WS 13 PROJECT NO. 010930-000 7 lei =1 ilk I =1 Z1711 I The governing specifications for this project shall be the Minnesota Department of Transportation's "Standard Specifications for Highway Construction" (referenced "MnDOT"), 201'8 edition and the City of Shorewood Standard Specifications and Detail Plates dated January 201:8. 20211 — MOBILIZATION, The previsions of MnDOT 202,11 are supplemented with the following: 2021.5 — BASIS OF PAYMENT Mobilization: Payment shall be made at the unit price bid, which shall not exceed five percent (5%), of the total Contract amount, and shall be payment in full for of all labor, materials, and equipment required to complete the project as specified shall be made at the lump sum item "Mobilization". Mobilization/demoblilization of all labor, materials, and equipment required to complete the project as specified shall be included in the single lump seam item "Mobilization". Additional mobilization required to complete the project phases shall be included in this bid item. 2101 — CLEARING AND GRUBBING The provisions of MnDOT 2101 are modified and/or supplemented with the following: 2101.3 — CONSTRUCTION REQUIREMENTS Paragraph C is supplemented with the following: All depressions, resulting from the grubbing operations, shall be filled within seven (7) days, with suitable material. The top six inches (6"), shall be topsoil borrow material, and the disturbed areas, shall be temporarily seeded until such time as sod is placed. Root cutting shall be performed to the drip line or as directed by the Engineer and in accordance with the provisions, of 2572.3A2. The Contractor shall work with the Owner to minimize the impacts of disturbing extensive root systems. This shall be incidental to the unit price bid in the proposal form for clearing and grubbing. Prior to excavation, the Contractor shall sever any potential tree roots running through the excavation area with an approved root cutter. If roots, of trees to be protected are damaged or exposed by excavation, the Contractor shall immediately and cleanly cut these roots, of trees back to sound healthy tissue and shall immediately cover the cut root ends with six inches, (6") of topsoil as measured outward from the cut root ends. Topsoil for this purpose shall be incidental to clearing and grubbing. Paragraph D6 is hereby deleted and replaced with the following: All timber and debris shall be removed from the project area to a disposal area to be selected and provided for by the Contractor. No burying of debris, will be permitted. Dumping receipts or written verification of disposal location are required and shall be given to the Engineer or the Observer. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WS13 PROJECT NO. 010930-000 PAGE, 1 05*6 1100 E = ZYMAW R to] 0 � 221YA LTA I � = 10 11 Clearing and grubbing of all trees, shall be measured and paid for at the contract prices per unit of measure and shall be considered full compensation for all removal and disposal costs,. Removal of trees, smaller than four-inch (4"), trunk diameter, brush removal and disposal shall be considered incidental and no direct measurement or payment will be made for brush removal. Cleared and grubbed areas, (large trees and brush), will be measured in the field by the Engineer. Single trees over four-inch (4") trunk diameter will be measured as 0.05 acres or as each as bid/specified. No additional payment will be made for multiple mobilizations required to remove additional trees necessary to complete the construction specified. Common borrow material installed in conjunction with clearing and grubbing operations shall be considered incidental to the operation. Topsoil borrow, in accordance with the provisions of 2575 contained within this project manual, is included in the bid price for sod, and no additional compensation will be paid to install six inches, (6"), of topsoil in areas disturbed by clearing and grubbing operations,. The last paragraph is supplemented with the following: Clearing and Grubbing: Payment shall be made at the unit price bid per lump sum for the accepted quantities and shall be compensation in full for labor, equipment, materials, and disposal costs necessary to perform the work as specified including root cutting as specified. Clearing and grubbing shall also include all other labor, equipment and materials necessary to fill depressions generated by clearing and grubbing operations. The Contractor shall assume multiple mobilizations, for this work including trees marked for removal during the re-evaluation period this spring. Tree Protection: Tree protection, if necessary, shall be incidental and no payment shall be made. Site Grading: This item shall include excavation, stockpile, and grading/regrading of the Shorewood Lane Ravine site as necessary to access working areas and restore side slopes after clearing operations. Excavation, backfill and grading below and installation of rip rap toe and rock vanes as indicated in the plans will be include as part of site grading work. Grading shall be completed as directed by the Engineer. Common Borrow Special: Common Borrow Special shall be used as backfill around rock vane tie-in points and to shape some of the undercut areas. 2105.3 — CONSTRUCTION REQUIREMENTS Site Grading: Grading shall include salvaging existing topsoil, excavation, stockpile, and grading as necessary to be used on- situ. Material shall not be hauled off site unless otherwise directed by the Engineer. Common Borrow Special: Common Borrow Special shall include loading, hauling, spreading, and compacting the material in place as shown in details and as directed by the Engineer. 21:01.5 — BASIS OF PAYMENT Site Grading: This item shall be paid at the lump sum price in the Bid Proposal and shall be compensation in full for all labor, mlaterials,, and equipment required to complete the installation of rip-rap toe, rock vanes, and FES rip-rap repair as shown in the plans and details, and is to the satisfaction of the engineer. All Rip rap quantities and geotextile fabric will be paid at unit bid prices listed on the Bid Proposal. Live stakes for rock vanes as shown in the plans will be considered incidental to this bid item. Site grading shall also include the salvage and reinstallation of topsoil for final stabilization /restoration. Common Borrow Special: This item shall be paid at the unit price in the Bid Proposal by the cubic yard and shall be compensation in full to ensure backfill around rock vanes, and undercut areas in the ravine is satisfaction of the Engineer. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WS13 PROJECT NO. 010930-000 PAGE, 2 2123 —; TI EET CLEAN ING/SWEEPING The provis,ions, of MnDOT 2123 are modified and/or supplemented with the following: 2123.3 — SPECIFIC REQUIREMENTS The provisions of MnDOT 2123.3 are to be supplemented with the following: Removal shall be accomplished with self-propelled street sweeping equipment with a pick-,u► broom. All materials, shall be collected and retained within the sweeping equipment as they are swept. Disposal of the swept material shall be in accordance with MnDOT 2104.3D. QR91E INN 9:1019XVIN LVA 1l:F.AW1JV=1 LTA 1=101 I The first paragraph is supplemented with the following: If the proposal includes an item for sweeping, payment will only be made for hours, of time required to maintain cleaned roadways for the traveling public. No payment shall be made for sweeping that is normally required to construct the project, including, but not limited to, removal of bitum�inous millings,, sweeping between bituminous lifts, and sweeping prior to placement of bituminous pavement markings. No payment will be made under this item for sweeping done by "kickoff brooms.,, 2123.5 — BASIS OF PAYMENT The provisions of MnDOT 2123.5 are hereby deleted and replaced with the following: Payment for street cleaning/sweeping shall be made at the unit bid price and shall include all labor, materials, and equipment necessary to complete the work as detailed in the construction documents. IIIM 91 *901:112 06] 0 1 Utility Coordination: The Contractor shall coordinate his/her activities with the activities of all utility owners present within the project limits. This includes delays associated with scheduling conflicts, fees charged by utility owners for construction services, and all time necessary to communicate and work with utility owners within the project limits. The Contractor shall make his/her own investigation to determine to what extent existing utilities shall affect his work. The location, protection, maintenance and/or repair, if damaged, of all in-place utilities shall be the responsibility of the Contractor. Where construction operations require the interruption of service of a utility, the Contractor shall notify that utility at least 48 hours before the interruption and shall advise him of the probable time when the service will be restored. 2505.5 — BASIS OF PAYMENT Payment for utility coordination shall be at the Contract lump sum price, and will be compensation in full for all labor and materials, necessary to perform the work as required. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WS13 PROJECT NO. 010930-000 PAGE, 3 2572 — PROTECTION AND RESTORATION OF VEGETATION The provis,ions, of MnIDOT 2�572 are modified and/or supplemented with the following: i The provisions of MnIDOT 2572.3A are supplemented with the following: Protecting and Preserving: Any trees or shrubs deemed savable will be field located by the Engineer and shall be fully protected by the Contractor during construction. Any trees or shrubs, removed or damaged by the Contractor, which were deemed savable by the Engineer, will be replaced at the Contractor's expense. The following procedures shall be adhered to when constructing utilities, near trees: a. Cut roots, cleanly. b. Paint cut root ends with asphalt based paint. C. Backfill trench as soon as possible; do not leave the roots exposed to air. d. No equipment or construction materials, shall be stored beneath a tree's, drip line. e. Clean up around trees immediately after construction. The provisions of MnIDOT 2572.3A7 are supplemented with the following: Prunin All pruning of trees has to be approved by the Engineer. All trees damaged during construction shall be pruned and repaired. All wounds on trees shall be treated with an asphalt varnish containing an antiseptic. If an antiseptic asphalt varnish is not available, a plain asphalt varnish can be used if the wound is swabbed with alcohol or coated with shellac. Wounds shall be painted as soon as possible after the area is dry. 10 R rp, &V NZYM, I R"I & Kel 0 W IF IVA ALA I1 =1011 The provisions of Mn OT 2572.5 are deleted and replaced with the following: All work under protection and restoration of vegetation shall be considered incidental to the contract with no additional compensation allowed unless provided for in the bid proposal form. 2573 — STORMWATER MANAGEMENT The provisions, of MnIDOT 2573 are modified and/or supplemented with the following: 2573.1 — DESCRIPTION The provisions of Mn OT 2573.1 are supplemented with the following: The Contractor will be required to comply with NP ES regulations in order to prevent erodible materials from leaving the site and entering waters, of the State. Erosion Control Supervisor: Providing erosion control supervisor will be considered incidental to this contract for which no direct payment will be made. Temporary Rock Construction Entrance: This work consists of furnishing, installing, maintaining, and removing temporary rock construction entrances as required by permit or as directed by the Engineer, with the purpose of reducing the amount of solids, tracked by construction vehicles, from the site to surfaces, outside the site where runoff can carry the solids to storm water discharge. Materials, shall consist of one and one-half inch (11, " , washed aggregate and type IV geotextile fabric. The minimum rock depth shall be six inches (6"). Geotextile fabric shall be used under the rock. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WSB PROJECT NO. 010930-000 PAGE, 4 K 91 WPMO A FTAI 9 =11 V FTAI W The provis,ions, of MnDOT 2573.2 are supplemented with the following: Storm Drain Inlet Protection: Catch basin inlet protection devices, allowed shall include Type "C" the Sediment Control Inlet Hat or the Wimco style catch basin inlet device. The Contractor shall verify with the Engineer prior to installation that the proposed inlet protection device is suitable for prevention of soil and sediment erosion. Temporary Rock Construction Entrance: Materials shall consist of one and one-half inch (1 1/2") washed aggregate and type IV geotextile fabric. The minimum rock depth shall be six inches (6"). Geotextile fabric shall be used under the rock. 2573.3 — CONSTRUCTION REQUIREMENTS The provisions of MnDOT 2573.3 are supplemented with the following: The Contractor shall be responsible for the maintenance of all-temporary erosion and sediment control meas,ures,. These measures shall be repaired, replaced, or supplemented as set forth in the NPDES General Storm Water Permit, which is summarized below for reference: EROSION & SEDIMENT FAILURE CRITERIA TIME FRAME FOR REPLACING, CONTROL MEASURE REPAIRING, OR SUPPLEMENTING Silt Fence, Biorolls Sediment depth reaches Within 24 hours, of discovery or as soon 1/3 height as field conditions allow), Sediment in storm sewer, Within 7 days of discovery or Stabilized �Drainage or a water/wetland of the Within 7 days of obtaining access, State. Stabilized Construction Sediment is, being tracked Within 24 hours of discovery (sediment Site -Vehicle Exit off -site that does not drain back to site must be Locations removed), Sediment, asphalt, concrete millings, Solid Waste construction debris, plastic, Within 24 hours, of discovery paper, and other waste not disposed of properly Inlet / Catch Fusin Sediment volume reaches Within 24 hours of discovery Protection 1/2 full. If the Contractor fails to provide maintenance of the temporary erosion control measures, within the above time frames, the Engineer shall have the authority under the terms, of this contract to hire the work done and deduct the costs, incurred from the amounts, due to the Contractor. The Contractor shall be assessed liquidated damages of $200 Per day for each specified area for which the Contractor has not installed or repaired erosion control devices (including sod} within forty-eight (48), hours after receiving written notice. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WSB PROJECT NO. 010930-000 PAGE, 5 K 91 rig] &1 UZYMAW R rel 0 � WFMAVA LTA I Z 10 11 The provis,ions, of MnIDOT 2573.5131 are hereby deleted and replaced with the following: Payment shall be limited to fifty percent (50%) of the actual quantities, installed until fifty percent (50%) of the Contract Work including any Change Orders has been completed. At that point in time, payment shall be increased but limited to eighty percent (80%) of the actual quantities installed until all temporary erosion control measures have been removed from the project site. 2575 — ESTABLISHING TURF AND CONTROLLING EROSION The provisions of MnIDOT 2575 are modified and/or supplemented with the following: � &I W N 1+01:112110101 The provisions of MnIDOT 2575.1 are supplemented with the following: All disturbed areas within the project shall be either seeded or sodded to an equal or better condition to that which was in place prior to construction and as directed by the Engineer. 2575.2 — MATERIALS The provisions, of MnIDOT 2575.2A are supplemented with the following: See : The seed mixtures and application rates shall be the following: • MnIDOT Mixture 25-131 at 220 lbs, / acre • MnIDOT Mixture 33-261 at 35 lbs, / acre • MnDOT Mixture 35-241 at 36.5 lbs, / acre The provisions of MnIDOT 2575.20 are supplemented with the following: Erosion Control Blanket: The erosion control blanket shall be MnIDOT Category 3N natural net. The provisions of MnIDOT 2574.508 are supplemented with the following: Fertilizer: The fertilizer shall be a Type 3 slow release nitrogen, analysis 22-5-10. 2575.3 — CONSTRUCTION REQUIREMENTS The provisions, of MnIDOT 2575.3A are supplemented with the following: General: The Contractor is cautioned to salvage all available and suitable topsoil from the project site for spreading on areas to be restored. The provisions of MnIDOT 2575.2A are supplemented with the following: See : Seeding shall be completed within seven days after finish grading has been completed. The provisions of MnIDOT 2575.3 are supplemented with the following: Maintenance: The Contractor shall be solely responsible for replacement and/or repair of any seeded areas that may wash out, erode, or fail to grow prior to acceptance with no additional compensation therefore. The Contractor shall be responsible for maintaining sod for a period of thirty (30), days,. The Contractor is responsible for successful establishment of the seed and shall replace all unsuccessful seeding until adequate turf is established. SHOREWOOD LANE RAVINE RESTORATION DIVISION 2 CITY OF SHOREWOOD, MN SPECIAL PROVISIONS WSB PROJECT NO. 010930-000 PAGE, 6 K 93 M tel M ZYMAW R to] 0 � UFMAYA MA I M 10 11 The provis,ions, of MnDOT 2�575.5 are supplemented with the following: See : Payment shall be by the acre seeded and shall include excavation to provide six inches (6) of topsoil, fine grading, 'fertilizer, mulch and disc anchoring. Payment shall be compensation in full for all materials, labor, equipment, and maintenance necessary to complete the installation until final acceptance by the Engineer. Erosion Control Blanket: Payment shall be by the square yard of erosion control blanket placed at the unit price in the proposal form and shall include topsoil, 'fertilizer, maintenance, and subsurface preparation. Payment shall be compensation in full for all materials, labor, equipment, and maintenance necessary to complete the installation until final acceptance by the Engineer. Payment at the unit price bid for all turf restoration items, shall include salvaging and spreading six inches (6"), of topsoil on all areas previously undisturbed by construction activities. Watering shall be considered incidental throughout the maintenance period. 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U�l C? o Ln co m Ln m LD m m m co m Cl) c LLB m G� o v U> I N CD Ln m Ln n n � Ln V) -T --r m n n o co C\j cq PoPo Ln co Om LO CA LEE cq CD F WLEB LI, ESMT-- U-> m C:) C3 Ln m C3 m Ln C) n m CD C:) n oll M V7 m } N m w Y l Utr5 OWOP 2WOkt0 31' 0 3'd 'sUl�v ��le F-- = r D r U n o d1DSEINNIW (IOOMEI IOHS �, _ G a W o w W p ° C17 CL o m p S VlOS3NNIA O 31V1S 3Hi HO SAA177 3Hl N30Nn L133NI3N3 -lHNOISS3Hp21d ❑3SN3D1� l�na v 4VV I iVHl ❑NV NOISIA1 iozibIfl N � Il'dZl� 18d1S U] w O= m = [n 2 !Gdns ll•V �J30NO TJO 34V .l9 ❑3aVd3�Jd SH4l1JOd3Ll NO 3 N I n� 3 NVI (IOOM3�I o H S c5 NOUdRiOS3c7 Riau on s N a NOIlVOIdIO3dS NVId SIH11VHl Ulla3O AU3d3H C.] SNOISIA3�1 CITY OF SHOREWOOD RESOLUTION NO. 18 -034 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING SOLICITATION OF QUOTES SHOREWOOD LANE RAVINE STABILIZATION CITY PROJECT 17 -15 WHEREAS, the City of Shorewood authorized preparation of plans and specifications for the Shorewood Lane Ravine Stabilization, City Project 17 -15, on October 9, 2017; and WHEREAS, the City Council has directed the WSB & Associates to prepare plans and specifications; and WHEREAS, WSB & Associates has prepared Plans and Specifications for the Shorewood Lane Ravine Stabilization, City Project 17 -15. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Shorewood, Minnesota approves the Plans and Specifications prepared by WSB & Associates for such improvement and authorizes the solicitation of quotes. Said quotes will be opened and considered by the city at the specified time and date, in the City Hall Council Chambers. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 91h day of April, 1 . ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject-, Mott Property Drainage Concern- 24890 Yellowstone Trail Meeting Date: March 12, 2018 Prepared by: A yson Fauske, PE, City Engineer Reviewed by: Attachments: 1993, Geotechnical Evaluation of the Mott Property Policy Consideration: Should the City pursue investigation into the drainage issues at 24890 Yellowstone Trail? Background.- At the December 11, 2017 city council meeting Mr. Mott presented his concerns regardi'ng Vrai'nage impacts to the northeast corner of hi's property. Council directed staff to investigate the issues ?nd report back to the council. The attached memo includes an analysis of the i'ssues presented, provides an ,III ngeering recommendation, and li'sts additional information and alternatives that could be explored. At the February 26, 2018 city council meeti'ng staff presented the water resource engineers' memorandum detag the hypotheses explored, items to check the on the as-built condition, possible addi I ti'onal action that could be taken, and an engineering opinion as to whether the drainage issues are public or private. Discussion: Council directed staff to follow up on the effect of' lowering the upstream invert Cif "'Culvert #4" (see graphic to the right). The drainage model was updated based on the as-built elevations of tht storm sewer system withi'n the development and is summarized as follows: �4 V N/Iott property boi.indary � f ti ................... ..... ...... ...... . ................... . JFE�S IPOND 1- ... . ........ ...... NWL = .1....... . 100 YR HM_ - 958.7 Based on the engineer's analysis there is a decrease in the water elevation from the pre- to post development condition. Wssi , on.,S*r'atement.,, The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities,, a sustainable tax base, and soundfinancial management through effective, efficient, and visionary leadership. Page 1 1-year (2.49" i'n 24 hrs) 10-year (4.25" in 24 hrs) 100-year (7.3,3i" i'n 24 hrs) Preconstruction Based on the engineer's analysis there is a decrease in the water elevation from the pre- to post development condition. Wssi , on.,S*r'atement.,, The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities,, a sustainable tax base, and soundfinancial management through effective, efficient, and visionary leadership. Page 1 Below an excerpt from a 1905 USGS Historical Toporaphic map showing a wetland e in th g .2pproxim�ate location of the Mott property (marked wi'th a red cross). q 111911111`111111111! A 1993 Subsurface Exploration Report was completed for Mr. Mott prior to the subdivision of his property. Some excerpts of note are below: Page 3, under Site Conditions- Site and Geology: "There is a wetland or; former wetland b AN, lo LTA ,?Pproximately the All ,56-fioot contour line". The elevation of the northeast corner of the Mot property shown on the Apri'l 28, 1995 property survey of the Mott property was 954.3.0 I Mattamy"s surveyed elevation is 955.9 . Page 5 under Groundwater Conditions: "Free groundwater was observed i'n all six borings... corresponding to elevations 952.3, to 958.9 feet" and "Perched groundwater levels of the type � -a -,ncounter All d at this site are subject to fairly large seasonal and annual filuctuati'ons, depending #n vari , ati'ons in precipitation, runoff conditions, infi'ltration, and adjacent land use." ■.g. under Preparation for Construction: "Groi aI infiltration wi'll be encountered in the -,xcavations, and this should be controlled by pum�ping" Page 7 under Foundation Recommendations: "We recommend that the lowest f'loor levels of the houses at Lots 3 and 2 should be established at elevation 958 or higher, to be at least 2 feet ,?bove the perched groundwater level". The Mott property is Lot 2. The 1993 Subsurface Exploration Report supports the water resource engineers' conclusion as stated in their Februarys 21, 2018 memo: Based on our review, it appears that the wet conditions observed on the Mott [property] si'nce AA 411A result AIM v AM years Imo, above alA1 • AR precipitations • '. termination o..... .AAAoperations AM �, AMI southwest corner i, .AAA Minnetonka �� condition ! wide spread area of potential wetlands with i groundwater • Options: 1. Classify the problem area as a private drainage issue as recommended by the eater resource engineers. 2. Council to provide direction can the next studs to take regarding Mr. Mott's concerns. 4 GME CONSULTANTS,` INC. November 3, 1993 Mr. whit 1 ey . P . Mott 1504 Fairfield Road South Minnetonka, Minnesota 55305 GME Project'No. 4340 RE: Report, of subsurface, exploration for the proposed housing subdivision at Yellowstone Road and Pleasant Avenue in Shorewood, Minnesota Dear Mr. Mott: We are pleased to submit the results of our subsurface exploration and geotechnical engineering , review for this project. Submittal of this report concludes the scope of work defined in our written quotation dated October 15, 1993.. We appreciate the opportunity to work on this project with you. If there are any questions about our-recommendations, please call me at 559- -1859. Coordination of our field services during the construction phase of this proj i -TABLE OF CONTENTS GEOTECHNICAL EXPLORATION PROPOSED HOUSING SUBDIVISION YELLOWSTONE ROAD & 'PLEASANT AVENUE SHOREWOOD, MINNESOTA GME PROJECT NQ . 4340 section ASFE Notes Regarding Geotechnical Engineering Reports Introduction Project Information Scope of Servi OAPORTANT ' i O l low; More construction problems are caused by site subsurface conditions than any other factor. As troublesome as sub- surface problems can be, their frequency and extent have been lessened considerably in recent years, thanks to the Association of Soil and Foundation Engineers (ASFE). When ASFE was founded in 1969, subsurface problems were frequently being resolved through lawsuits. In fact, the situation had grown to such alarming proportions that consulting geotechnical engineers had the worst profes- sional liability record of all design professionals. By 1980, ASFE - member consulting soil and foundation engineers had the best professional liability record. This dramatic turn -about can be attributed directly to client acceptance of problem - solving programs and materials developed by ASFE for its mern- bers' application. This acceptance was gained because clients perceived the ASFE approach to be In their own best interests. Disputes benefit only those-who earn their living from others' disagreements. The following suggestions and observations are offered to help you reduce the geotech n ica I- related delays, cost-over- runs and other costly headaches that can occur during a construction project. A QEOTECHNICAL ENGINEERING REPORT IS BASED ON A UNIQUE SET OF PROJECT - SPECIFIC FACTORS A geotechnical engineering report is based on a subsurface exploration plan designed to incorporate a unique set of project - specific factors. These typically include: the general nature of the structure involved, its size and configuration; the location of the structure on the site and its orientation; physical concomitants such as access roads, parking lots, and underground utilities, and the level of additional risk which the client assumed by virtue of limitations imposed upon the exploratory program. To help avoid costly prob- lems, consult the geotechnicaI engineer.to determi n how any factors which change subsequent to the date of his report may affect his recommendations. Unless your consulting geotechnical engineer indicates otherwise, yo u r geotech n ica I engineering report should not be used: • When the nature of the proposed structure is changed, for example, if an office building will be erected instead of a parking garage, or if a refriger- ated warehouse will be built instead of an unrefrig- erated one; • when the size or configuration of the proposed structure is altered; • when the location or orientation of the proposed structure is modified; • when there is a change of ownership, or • for application to an adjacent site. A geotechnical engineer cannot accept responsibility for problems which may develop if he is not consulted after factors considered in his report's development have changed. MOST QEOTECHNICAL "FINDINGS" ARE PROFESSIONAL ESTIMATES Site exploration identifies actual subsurface conditions only at those points where samples are taken, when they are taken. Data derived through sampling and subsequent laboratory testing are extrapolated by the geotechnicaaI engineer who then renders an opinion about overall sub- surface conditions, their likely reaction to proposed con- struction activity, and appropriate foundation design. Even under optimal circumstances actual conditions may differ from those opined to exist, because no geotechnical en- gineer. no matter how qualified, and no subsurface explo- ration program, no matter how comprehensive, can reveal what is hidden by earth, rock and time. For example, the actual interface between materials may be far more gradual or abrupt than the report indicates, and actual conditions in areas not sampled may differ from predic- tions. Nothing tan be dome to prevent the unanticipated, but steps cart be taken to help minimize their impact. For this reason, most experienced owners retain their geo tech nicaI consultant through the construction stage, to identify variances, conduct additional tests which may be needed, and to recommend solutions to problems encountered on site. SUBSURFACE CONDITIONS CAN CHAN O E Subsurface conditions may be modified by constantly - changing natural forces. Because a geotechnical engineer- ing report is -based on conditions which existed at the time of subsurface exploration, construction decisions should not be based on a geotechnical engineering report whose adequacy may have been affected by time. Speak wi ff the geotechnical consultant to learn if additional tests are advisable before construc- tion starts. Construction operations at or adjacent to the site and natural events such, as floods, earthquakes or groundwater fluctuations may also affect subsurface conditions'and, thus, the continuing adequacy of a geotechnical report. The geotechnical engineer should be kept apprised of any_ such events, and should be consulted to determine if additional tests are necessary. A GEOTECHNICAL ENGINEERING REPORT IS SUBJECT TO MIST NTERPRETATI CAN Costly problems can occur when other design profession- als develop their plans based on misinterpretations of geotechnical engineering report. To help avoid these prob- lems, the geotechnical engi veer should be retained to work with other appropriate design professionals to explain relevant geotechnical findings and to review the adequacy of their plans and specifi cat! ons�relative to geotechnical issues, BORING LOOS SHOULD NOT BE SEPARATED FROM THE ENGINEERING REPORT Final boring logs are developed by the geatechnical en- gineer based upon his interpretation of field logs (assem- bled by site personnel) and laboratory evaluation of field samples. Only final boring logs customarily are included in geotechnical engineering reports. These fogs should not under any circumstances be redrawn for inclusion in architectural or other design drawings, because drafters may commit errors or omissions in the transfer process. Although photo- graphic reproduction eliminates this problem, it does nothing to minimize the possibility of contractprs misin-* terpretating the logs during bid preparation. when this occurs, delays, disputes and unanticipated costs are the all-too-frequent result.. To minimize the likelihood of boring log misinterpretation, give contractors ready access to:the complete geotechnical,engineering report. Those who do not provide such access may proceed under the mistaken impression that simply disclaiming responsibility for the accuracy of subsurface information always insulates them from attendant liability. Providing the best available information to contractors helps prevent costly construction problems and the adversarial attitudes which aggravate them to disproportionate scale. READ RESPONSIBILITY CLAUSES CLOSELY Because geotechnical engineering is based extensively on judgement and opinion, it is far less exact than other design discipl i nes. This situation has resulted in wholly unwarranted claims being lodged against geotechnical consultants. To help prevent this problem, geotechnical engineers have developed model clauses for use in written transmittals. These are not exculpatory clauses designed to foist the geotechnical engineer's liabilities onto someone else. Rather, they are definitive clauses which identify where the geotechnical engineers responsibilities begin and end. Their use helps all parties involved recognize their individual responsibilities and take appropriate action. Some of these definitive clauses are likely to appear in your geotechnical engineering report, and you are encouraged to read them closely. Your geotechnical engineer will be pleased to give full and frank answers to your questions. OTHER STEPS YOU CAN TAKE TO REDUCE RISK Your consulting geotechnicaI engineer will be pleased to discuss other techniques which can be employed to miti- gate risk. In addition, the Association of Soil and Founda- tion Engineers has developed a variety of materials which may be beneficial. Contact ASFE for a complimentary copy of its publications directory. Published by AmcSFE ASSOCIATION OF SOIL AND FOUNDATION ENGINEERS 8511 Colesville Road /Suite G106 Silver Spring, Maryland 20910 301/565 -2733 INTRODUCTION In accordance with the acceptance of our written proposal. dated October 15, 1993, by Mr. Thomas Bergquist of 5athre-- Bergquist, Inc. on October 15, 1993, and by Mr. Whitley P. Mott on October 20, 1993, we have performed a subsurface exploration-and geotechnical engineering review for this project . This report presents our findings, evaluations, and recommendations. PROJECT INFORMATION It is proposed to subdivide your property into four Lots,. and to construct a cul -de -sac roadway northward off Yellowstone Road, to serve the three northerly lots. There is already an existing house on Lot 1. Lots 2 and 3 are adjacent to a wetland area. If Lots 2 and 3 are to be developed, houses would be constructed, having relatively shallow basements, masonry bearing walls to grade or first floor Level, with wood frame construction above. Structural loads on the footings of such buildings are typically relatively light, in the order of 1.5 to 2 kips per 1inea1 foot along the bearing walls. Interior column . loads would be in the range of 35 to 55 kips. Design floor grades have not yet been established. GME CONSULTANTS, INC. Mr. Whitley Pe Mott. GME Project No, 4340 2 November 3, 1993 SCOPE OF SERVICES As per our proposal, our'work scope for this project was as follows: 11 Explore the subsurface conditions within Lots 2 and 3 by -means of two soil. borings in each lot, and explore the subsurface conditions in the cul -de^sac. turnaround by means of one soil boring, These were all to be standard penetration borings extending to 15 foot depth. In actuality, one of the borings had - to be extended deeper because 'it was still in peat at 15 foot depth. We .were also requested to drill an additional boring at the westerly end of Lot 3* 2, Perform some routine laboratory testing on selected samples recovered from the exploration, to assist us in classifying the soils and characterizing their physical and engineering properties. 3. Prepare a geotechnical engineering report, including logs of the test borings, a site plan showing the soil test hole locations, and our engineering opinions and recommendations regarding: A. Recommended foundation type(s). B. Allowable soil bearing pressure for footing design, in locations where footings are .appropriate . C, Recommendations for soil correction in footing areas. D. Estimates of foundation settlements under the applied new loads. E. Floor slab design parameters. F. Recommended lateral earth pressures for use in designing the basement foundation walls. G. Construction considerations related to foundations and earthwork. EXPLORATION PROCEDURE The boring locations were staked for us by Sathre-- Bergquist , Inc., who also provided surface elevations - to NGVD datum. The borings were GME CONSULTANTS. INC. r Mr. Whitley P. Mott OME Project No. 4340 3 November 3, 1993 drilled at the approximate locations shown on the enclosed site plan. The field work was performed on October 22, 19 9 3 , using an all-terrain CME-750 drill. rig. Please refer to the section titled "Soil Sampling" for a description of the procedures used. SITE CONDITIONS Site and Geology This site is in an area of gently undulating topography, which slopes down to the northeast. There is a wetland or former wetland below approximately the 956 foot contour line. The principal naturally - occurring soil type in this, area is clayey glacial till related to the Des Moines Ice Lobe of the Wisconsinan glaciation. In post - glacial times, some surf iczal deposits of peat an organic soils have formed in the low -- lying areas which have inadequate surface drainage. Some fill may have been placed over the northeasterly portion of the property. SUBSURFACE CONDITIONS The subsurface, conditions encountered at the boring locations are shown on the boring logs in the Appendix. The logs also indicate the U'n i f ied GME CONSULTANTS, INC. Mr. Whitley P.,Mott CME Project No. 4340 4 November 3, 1993 Soil Classifi Mr, Whitley Pa Mott GME Project No, 4340 5 November 3, 1993 tends to be soft, and the lower portion is firm to stiff within the depth range explored. Groundwater conditions Free groundwater was observed -in all six borings, at final measured depths of 2 to. 4 feet below ground surface r corresponding to elevations 952.3 to 958.9 feet. Reliable readings were not obtained in boring 17, because the period of observation was too short. Lake Minnewashta is located about 1,300 feet south of this site, and has an average summer water elevation of 944 feet. Lake Minnetonka, about one mile to the north, has an average water elevation of 930 feet. our interpretation of these data is that the observed groundwater at this site was perched, and was retarded from downward percolation by the relatively low permeability clay till stratum. Perched groundwater levels of the type encountered at this site are subject to fairly large seasonal and annual fluctuations, depend ing' on variations in precipitation, runoff conditions, Infiltration, and adjacent land use. ENGINEERING REVIEW AND RECOMMENDATIONS The engineering recommendations made in this report are based on our understanding of the project as. described in the section titled GME CONSULTANTS, INC. i Mr. Whitley P Mott GME Project No. 4340 November 3, 1993 "Project Information". The recommendations are valid solely for, a project of the type described herein. In the event that any changes in the nature, design, or locations o f the houses or roadway. are planned, the opinions and recommendations contaa.ned 3n. this report shall not be considered valid unless GME Consultants reviews these changes and the recommendations of this report are modified or verified in writing.. Discussion The house at Lot 3 should be located as far to the west as possible, as close to our boring 19 as is practical.. At this recommended location, the building could be supported on conventional. spread 'footing foundations, after soil correction to a depth of about 5 feet below present grade. otherwise, if the building position .is not shifted, this-house should be supported on driven piles. The house at Lot 2 should be located as far to the south as possible. This would require soil correction to about 4 foot depth at the south end of the house, grading up to about 9 foot depth at the north end of the house. Construction. of the north end of the proposed cul-de-sac would require . soil correction to a depth of approximately 4 feet. pp y GME - CONSULTANTS, INC. Mr. Whitley P. Mott GME Project No. 4340 7 November. 3, 1993 Site Preparation for Construction All vegetation, . obviously organic topsoil, peat, and upper soft clay should be stripped and removed from the building and pavement areas. We recommend excavation depths of 3 feet at boring 19, 5 feet at boring 14 , 4 feet at boring 16, 10 feet at boring 17, and 5-1/2 feet at boring 18. The bases of the excavations for the houses should be oversized at Least 1-1/2 feet laterally for each foot of depth below footing elevation. Groundwater infiltration will be encountered 'in the excavations, and this should be controlled by pumping. The first lift of fill used in the excavation should consist of imported sand having less than 5% passing the No. 200 sieve, placed in at least a 2 foot thick lift, before compaction commences. Fill to reach design subfloor elevation or design pavement base course elevation should preferably be a pit -run sand. It should be compacted with appropriate equipment, to achieve at least 140% of the maximum Standard Proctor dry density. We recommend that construction of the houses be delayed at least two months after the fill has been placed, to permit some consolidation of the underlying soft clay till. Foundation Recommendations We recommend that the lowest floor levels of the houses at Lots 3 and 2 should be established at elevation 958 feet or higher, to be at least 2 feet above the perched groundwater level. This would require importation of,fill to raise the general, Levels of these lots. GME CONSULTANTS, INC. Nor. Whitley P. Mott GME Project. No . 4340 8 November 3, 1993 In our opinion, the two houses may be supported on conventional., relatively shallow spread footing foundations bearing on compacted sand fill. All perimeter footings should be placed at a * minimum depth of 4 feet below outside finished grade for frost protection. Interior footings may be placed at 16 inch depth or more below the floor slab, provided that they will not be subjected- to freezing weather conditions during construction. Based on our interpretation of the soil boring data, it is our opinion that a maximum net allowable soil bearing pressure of 1,500 pounds per square foot should be used for the. footing designs. continuous strip footings under the bearing walls should be at' 1 east 20 inches wide, Individual interior column footings should be at least 24 inches in their- minimum plan dimension. The recommended soil bearing pressure provides a theoretical factor of safety against shear failure of about 3. Total and differential settlements corresponding to this loading should be about 1 inch and 5/8 inch respectively, provided the soils are not frozen or disturbed at the time of footing installation, and that a waiting period is allowed for the compacted fill to settle before house construction begins. GME CONSULTANTS, INC. Mro Whitley F. Mott GMt project No. 4340 9 November 3, 1393 Ground_S34pported House Basement Floor Slab and Gara a Slabs The recommended site preparation program described previously will, in our opinion, provide appropriate support for the basement and garage floor slabs, We recommend that a vapor barrier covered with a 4 to 6 inch sand capillary break be in'stalled below the house basement floor slabs, to retard migration of water vapor upward to the slab. Such water vapor can adversely affect adhesion of the or carpet, or can result in excessive dampness on the floor surface. The sand capillary break or sand cushion layer should consist of medium to coarse sand having less than 5% passing the Not-200 sieve, to this specification. Foundation Wall Backfill ASTM: G 33 concrete sand conforms The subgrade basement walls should be thoroughly water-- proofed. An, exterior, perimeter drain system should be installed at footing Level. The backf ill should be the same type of imported-sand recommended f or the house pads. The backf ill sand should be placed in 8 inch maximum loose lifts, with each lift uniformly compacted. However, compaction. should not be-performed until the masonry walls have been internally braced. The use of manually operated vibrating plate compactors is recommended for the zone , adjacent to the walls, The' use of large vibratory equipment within 4 feet of the walls should not be allowed, GME CONSULTANTS, INC. f e Mr ■ Whitley P. Mott GME Project No. 4340 10 November 3, 1993 because this can impart high lateral stresses to the walls, which they are normally not designed to resist. All of the wall backf ill should be compacted to at least 94%5 of the maximum Standard Proctor dry density. Proposed Cul-de-Sac Pavement Site preparation in the pavement areas should consist of stripping all surf is is 1 topsoil and peat. Any f '111 'that may be required to achieve design subgrade elevation should be 'a pit run sand compacted to at least 95% of the maximum Modified Proctor dry density. For this type of subgrade, we estimate a stabilometer R-- value of 8, which should be used for the pavement thickness design. CONSTRUCTION CONSIDERATIONS Good site drainage should be maintained throughout the work, so that the building sites are not vulnerable to ponding after or during a ra inf all. The excavat=ions f or the building pads are expected to encounter perched groundwater intrusion, Furthermore, the trenches for the uti 1 ity lines serving. the houses will also likely encounter perched groundwater. water which enters the excavations should be removed prior to footing-or utility construction or prior to fill placement, using pumps or gravity drainage if possible. The soils at this site are not suitable for wellpoint dewatering. CME CONSULTANTS, INC. Nor. Whitley P. Mott GME Project No. 4340 l.1 November 3, 1993 Winter Construction The soi { Mr, Whitley P. Mott GME Project No, 4340 12 November 3� 1993 A representative number of field density tests should be taken in all controlled fill, to aid in judging its suitability. We suggest that at. least one density ' test be performed for, each 1,600 square feet of fill area, for each 2 foot Lift of� fill. Proposed fill materials should be submitted to a laboratory for tests to check compliance with our recommendations and project specifications. FIELD EXPLORATION PROCEDURES Soil Samplina The borings were advanced with 4 1/4 inch I.D. x 8 inch O.D. continuous f light, hallow stem augers. Soil sampli Mr. Whitley P. Mott GME Project No. 4340 13 November 3, 19 9 3 . Soil Classification As the samples were obtained in the field, they were preliminarily classified by the field crew. Representative portions of all samples were sealed in jars and returned to the Laboratory for further examination and classification by an Engineer, based on the Unified Soil. Classification System, and generally in accordance with 7�STM.o D 2487 and D 2488. Logs of the borings indicate the depths and identification of the various strata, the N-values, water level information, and pertinent information regarding the method of maintaining and advancing the drill holes, are included in the Appendix. Charts illustrating the soil classification procedure and the descriptive terminology and symbols used on the boring logs are also included. It The soil samples obtained in the borings will be kept for a period of one month from the date of this report. The samples will then be disposed of, unless we are contacted and directed to do otherwise. STANDARD of CARE The recommendations contained in this report represent our profess iona 1 opinions. The soil testing and geotechnical engineering services performed for this project have been conducted in a manner consistent with that level of skill and care ordinarily exercised by other members of the profession currently practicing in this area under-similar GME CONSULTANTS, INC. Mr. Whitley P. Mott GME Project No, 4340 14 budgetary and time constraints. implied, is made, Concluding ., Comments November 3, 1993 No other warranty, expressed or It is agreed between GME Consultants, Inc., Mr, Whitley P. Mott, and Sathre- Bergquist, Inc., that this report is furnished 'in strict confidence for the exclusive use of the owner and his agents When this report is used by others, it ,is necessary that they check with GME so that they properly interpret or apply the results or recommendations contained herein. This report represents our completion of this project, based on our understanding of the scope of services. If you require additional information or services, please 'notify us promptly, so that we may respond and serve you better. Ohl Hl)a� Prepared by: Mer y'-M' ndess, P.E. Prince a Geotechnical Engineer Reviewed by: Gregory . Reuter, P.E. Senior Project Engineer MM:GRR:cmc I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of t Late o€ Minn to -%ZAA Mer Mindess Date Nov. Reg. No, SM GME CONSULTANTS, INC. MINNETONKA COUNTRY CLUB ` a • r f�� 2 • ■ � r B -1J • ■ r • a ■ r • i •• B'.18 � • s • ■ • • s • j • YELLOWSTONE ROAD . , ....... 1� W, • vJ� .. APPROXIMATE SCALE O. FEET 100 ' GME CONSULTANTS. INC. Geotechnical . Materials • Environmental 14000 21st Avenue N. Minneapolis. Minnesota 55447 (612) 559 --1859 11 E!H SOIL BORING LOCATION DIAGRAM HOUSING SUBDIVISION SHOREWOOD, MINNESOTA JLH MM '14/93 GME Project No. 4340 DRILLING & SAMPLING SYMBOLS; SL : SS with Liner SS Split Spoon - ---1%" I.D., 2" O.D., unless OS ; Osterberg Sampler -- 3" Shelby Tube Strength, Qu, otherwise noted HS Hollow Stem Auger ST Shelby Tube — 2" O.D., unless otherwise noted WS Wash Sample PA Power .Auger FT Fish Trail DB Diamond Bit -- NX: BX: AX RB Rock Bit AS Auger Sample BS : Bulk Sample JS Jar Sample PM Pressuremeter test — in situ VS Vane Shear Standard "N" Penetration: Blows per foot of a 140 pound hammer falling 30 inches on a 2 inch OD split spoon, except where noted. WATER LEVEL MEASUREMENT SYMBOLS: WL : Water Level WCI : Wet. Cave In DCI : Dry Cave In WS While Sampling WD While Drilling BCR : Before Casing Remvval ACR : After Casing Removal AB After Boring Water levels indicated on the boring logs are the levels measured in the baring at the times indicated. In previous soils, the indicated elevations are considered reliable ground water levels. In impervious soils, the accurate determination. of ground water elevations is not possible in even several days observation, and additional evidence of ground water elevations must be sought. GRADATION DESCRIPTION & TERMINOLOGY Coarse Grained or Granular Soils have more than 50% of their dry weight retained on a #200 sieve; they are described as: boulders, cobbles, gravel or sand. Fine Grained Soils have less than 50% of their dry weight retained on a #200 sieve; they are described as: clays or clayey silts if they are cohesive, and silts if they are non - cohesive. In addition to gradation, granular soils are defined on the basis of their relative in- -place density and 'fine grained soils on the basis of their strength or consistency, and their plasticity. Major Descriptive Term(s) Component (Of Components Also Percent of Of Sample Size Range Present In Sample) Dry Weight Boulders Over 8 in. (200mm) Trace 1 --.9 Cobbles 8 in. to 3 in. Little 10-19 (200mm to 75mm) Gravel 3 in. to #4 sieve (75m m to 2mm) Sand #4 to #200 sieve (2mm to .074mm) Silt Passing #200 sieve (0.074mm to 0.005mm) Clay Smaller than 0.005mm CONSISTENCY OF COHESIVE SOILS: Unconfined Camp. Strength, Qu, tsf Consistency C 0.25 Very Soft 0.25-0.49 Soft 0,50-0,99 Medium (Firm) 1.00-1.99 Stiff 2.00-3.99 Very Stiff 4.00-8.00 Hard - > 8.40 Very Hard Some 20 � 34 And 35-50 RELATIVE DENSITY OF GRANULAR SOILS: 0-3 4-9 10-29 30-49 50-80 80+ GME CONSULTANTS, INC. Relative Density Very Loose Loose Medium Dense Dense Very Dense Extremely Dense LOG OF BORING B-14 PROJECT Housing Subdivision sIT-EYVlowst-o-RWrai1 & Pleasant Avenue Shorewood, Minnesota CLIENT ARCHITECT- ENGINEER Mr. Whitley P, Mott Sathre- Bergquist, Inc. W cn .�, UNCONFINED COMPRESSIVE STRENGTH TON51Fi�. LLI U. cc LU c z o J MATERIAL (n �,,. i 7 3 4 5 ,� WATER LU j w CONTENT % L w CLw F- ? w .�..�._. w N J STANDARD PENETRATION (BLOWSIFOOT) w Z < °� SURFACE ELEVATION w a- Z a d u~i 958. (n z 10 20 ;,0 40 50 Black ORGANIC SILT, trace roots, sand - 1SS Very loose - moist - (ML-OL) (Topsoil) 2 2.5 r 2SS Gray fine to medium SILTY SAND, trace a 4.0 gravel - loose - moist to wet - (SM) Gray and red brown mottled SILTY CLAY, f 26 35S trace sand, 9 ravel - firm - (CL) 0 45S 7 t 0 9.0 Gray SANDY CLAY WITH SILT, trace 22 5SS gravel - firm - (CL) 7 E 13.5 s 6SS Gray SANDY CLAY, trace gravel - stiff - 10 15.0 (CL) End of boring at 15 feet Hollow stem auger used full depth Borehole backfilled with grout WATER LEVEL OBSERVATIONS I r BORING STARTED 10/22/93 W. L. rE] 4 feet while drilling GME CONSULTANTS, INC. BORING COMPLETED 0122193 W.L. 1 2 feet 10 hrs after drilling �°00 21'st venue N ��"" " ° "�"�"`a` RIG CME -75.0 DRILLER KJB 9 t �QQO z� s c Avenue N�. Minnespojis, MN 55447 DRAWN FZ APPROVED *MM f 61 �1 559 - � 859 JOB .0 434 SHEET 1 Of 1 Boring caved at 12.3 feet after auger The stratification lines represent approximate boundaries removal between soil types; insitu the transition may be gradual. - LOG OF BORING B -15 PROJECT Housing Subdivision SITI" Yellov ral t Pleasant Avenue Shorewood, Minnesota CLIENT Mr. Whitley P. Mott ARCHITECT - ENGINEER Sathre- Bergquist, Inc. w W U. z a. �,,U © LLJ 4a Z i � �" � I* z U¢] Q � m w Q W � LLI Q z z Q �-- ac I DESCRIPTION OF. MATERIAL w J � ._ w 3. "'� Q ❑ ~ (n W n u- -j m Z UNCONFINED COMPRESSIVE STRENGTH TONS/F-72. ..._. 1 2 WATER CONTENT °Ia STANDARD PENETRATION (BLOWS /FOOT) - 1 o 20 34 40 50 SURFACE ELEVATION 9 5 5.9 ASS V1 2.0 Black ORGANIC SILT, trace roots y Very loose - moist - (ML -GL) (Topsoil) Black sapric PEAT, trace sand - soft to Very soft - (Pt) 2SS 9.0 2 t I I ' . 8SS 4S5 5SS 1 8.0 Black sapric PEAT, trace sand, shells - Very soft to soft - (Pt) 2 r 1 x I .. 65S 7SS 25.0 Gray SANDY CLAY, trace gravel, fine sand lenses at 24' - soft to firm - (CL) . 2/ 6 .� t 23 0 ass 3 End of boring at 25 feet Hollow stem auger used full depth Borehole backf filled with grout I � ' WATER LEVEL OBSERVATIONS BORING STARTED 10/22/93 GME CONSULTANTS, ,INc. BORING COMPLETED 10/22/93 Gebtecnn�cai •Materials En�ir�nrttientai RIGME'75 DRILLER KJB 14QQ0 21st Avenue Na, Minneapolis, MN 55447 DRAWN FZ APPROVED MM is 121 559 -1853 i Joe 4340 SHEET 1 of 1 W . L. EJ 9 feet white drilling W.L. C 3. B feet 3 hrS after drilling W. L. Boring caved at 10.3 feet after auger The stratification lines represent approximate boundaries j between soil types; insitu the transition (nay be gradual. removal LOG OF BORING B-16 PROJECT SITE Yellow'stdTLF Trail Pleasant Avenue Housing Subdivision Shorewood, Minnesota CLIENT ARCH ITECT-ENGI NEER Whitley Mott �- QP (tsf) w U- Q LL 1 2 3 4 5 U.1 oa z DESCRIPTION OF MATERIAL WATER ri -4 _ w - CONTENT % W z w w U � �" CL LU Uj "'� N STANDARD PENETRATION (BLOWSIFOOT) w < Q SURFACE ELEVATION � � w > 4 Q cn 9 5 S. 4 cn cc z 10 20 30 40 so Black ORGANIC SILT, trace roots - Very i 5S loose - moist - (ML -CL) (Topsoil) .2 2.0 Black ORGANIC SILT WITH SAND, trace + X55 1 wood - loose - moist - (ML -CL) 4 Gray and brown mottled SILTY CLAY - + 3SS firm - (CL) 5 37 4SS g � 3.0 Gray CLAYEY SILT WITH SAND - loose - + SSS wet - (ML) 6 �~ 5SS 6 i i 15.0 End 'of boring at 15 feet Hollow stem auger used full depth Borehole backfilled with grout I WATER LEVEL OBSERVATIONS BORING STARTED 10/22/93 X11. L. i 4 feet while driilin GME CONSULTANTS, INC. BORING COMPLETED 10/22/93 ' W, L. Geo technic a! •Matertais •Enwronmencal EOO 14040 21st Avenue North Minneapoits, Minnesota 55447 Rio CME -75� DRILLER KJB ` L. �6 zr 558.1858 DRAWN FZ APPROVED MM I JOB a 4340 1 SHEET 1 Of 1 Boring caved at 9.7 feet after auger The stratification lines represent approximate boundaries removal between soil types, insitu the transition may be gradual, LOG OF BORING B -17 PROJECT SITE Yellowstoniprall & Pleasant Avenue Housing Subdivision Shorewood, Minnesota CLIENT Mr. Whitley P. Mott ARCHITECT - ENGINEER Sathre- Bergquist, -Inc. w •.- W ❑ w as Z Uj z can LU w Q W W Z _ V DESCRIPTION OF MATERIAL CL LU H cc: G (n Q o w ~ U) U f�._j J j z UNCONFINED COMPRESSIVE STRENGTH TONS/F7` 1 2 3 4 5 WATER CONTENT % • y . - w STANDARD PENETRATION JBLOWSIFOOT) - " . 10 20 30 40 50 SURFACE ELEVATION --� 955.7 i55 5.0 Black ORGANIC SILT, trace roots - very loose - moist - (ML -DL) (Topsoil) 3 3 t ; . 2SS 3SS1 .0 Black sapric PEAT, trace wood, shells - soft - (Pt) 2 2 I 4SS 5SS 18.0 Gray SANDY CLAY, trace gravel - soft - (C L) 2 3 ` VY i 4 l i S t 23 26 0 6SS 7S5 20.0 Gray SANDY SILT, trace gravel - loose - wet - (ML) $ 4 End of boring at 20 feet Hollow stem auger used full depth .Borehole backfilled with grout WATER LEVEL OBSERVATIONS BORING STARTED 1 0/22/93 GME CONSULTANTS, INC. BORING COMPLETED 1 0/22/93 GevteGhnical • Materrals • Envfrpnmar�ta# RIG CM, 3 4000 21st Avenue No. Ill! E-750 DRILLER KJ Minneaaclis, MN 55447 { fi l 2] 559-1859 DRAWN FZ APPROVED M M JOB N 4340 SHEET 1 Of 1 W.L., 4® 9 feet while drilling . �. W. L.1 R Boring Caved at 9.5 feet after au er , The stratification lines represent approximate boundaries ; between soil types, insitu the transition may be gradual. removal . LOG OF BORING B -18 PROJECT SITE YeilowstoMWrail & Pleasant Avenue Housing Subdivision Shorewood, Minnesota CLIENT ARCHITECT - ENGINEER Mr. Whitley P. Mott Sathre- Bergquist, Inc. w 4 Uj m Z Q z cn Q > LU Q w U- W z z Q In DESCRIPTION OF MATERIAL V3 I--' „� Q _ (n �.. W �_ � t s `L w � Q (n --D -- � m �. w J � UNCONFINED COMPRESSIVE STRENGTH TONS /0. .. .Q• .. » Z Z J 4 5 WATER CONTENT % ._ .._ STANDARD PENETRATION (BL4W51F4O'n 10 20 30 40 50 SURFACE ELEVATION 957.9 7SS 2.0 Black ORGANIC SILT, trace roots - very loose - moist - (ML -GL) (Topsoil) 2SS 4.0 Gray fine to medium SILTY SAND - very loose - wet - (SM) 3 3SS 5.5 Dark gray SANDY SILT WITH ORGANICS, trace wood, roots - very loose - wet - AML -GL} Z�) � 15.p 6 3 7 ; r- r ti 1 l i 2JO �3 24 4SS Gray SANDY CLAY, trace silt, gravel - soft to firm - (CL) 5SS 5SS End of boring at 15 feet, Hollow stem auger used full depth Borehole backfilled with grout WATER LEVEL OBSERVATIONS IL .GME CONSULTANTS, INC. Gen technic at - Materials • Envorvnrnvntal r 14000 21 g t Avenue N4. �� MFr,neapo +�s. ,vIN 55�i47 46 # 2l 559-1859 BORING STARTED 10/22/93 W. L. Q 2 feet while drilling BORING COMPLETED 1 0/22/95 ln' Y Y• L- RIG C M E- 7 5 0 DRILLER KJ B W, L. DRAWN FZ APPROVED MM JOB 4540 SHEET 1 Of 1 The stratification lines represent approximate boundaries ! between soil types; insitu the transition may be gradual. LOG OF BODING B -19 PROJECT qW SITE YellowstorlqWTail 6t Pleasant Avenue Housing Subdivision Shorewood, Minnesota CLIENT Mr. Whitley P. Mott ARCHITECT- ENGINEER Sathre- Bergguist, Inc. w LU _ 0- W ❑ w m n z Z to � Q Z U) ¢ J W [C w wQ, U- z F`,, CC �.. to DESCRIPTION OF MATERIAL N .� .�.„„ y V, w Q ~ � Z (n Z) H L J Z UNCONFINED COMPRESSIVE STRENGTH TONS/Fl? ry._.. 1 i J 4 S WATER CONTENT °% a STANDARD PENETRATION (BLOWS/FOOT) ` ] o 20 30 40 so SURFACE ELEVATION —� 960.9 iss F Black ORGANIC SILT, trace roots - Very loose - moist - (ML -OL) (Topsoil) 2.0 2 2SS 4.0 Gray fine to medium SILTY SAND - loose wet - (SM) 3SS 6.0 Gray and red brown mottled SILTY CLAY, trace sand, gravel - firm - (CL) 7I + 2� 4SS 13.0 Gray and red brown mottled SANDY CLAY WITH SILT, trace gravel - stiff - (CL) 11 10 E 5SS SSS 14.01 Gray ANDY SILT - wet - (ML) y ' 15 Gray SANDY CLAY WITH SILT, trace gravel - stiff - (CL) 11 �} f End of boring at 15 feet Hollow stem auger used full depth Borehole backfilled with grout WATER LEVEL OBSERVATIONS GME CONSULTANTS, INC. GGo technic al • Ma ten als -Envifonmemat 14000 21st Avenue No. Minneapolis, ,'VIN 55447 is 1 2] 559• 1859 BORING STARTED 1 0/22/93 M L. E ] 2 feet while drilling BORING COMPLETED 10/22/93 W . L. RIG �, � �- •% ,o DRILLER I�JB W. L. DRAWN FZ I APPROVED MM JOB # 4340 SHEET 1 *of 1 Boring caved at 9.9 feet after auger The stratification lines represent approximate boundaries j between soil types: insitu the transition may be gradual. removal CLASSIFICATIOAF SOILS FOR EPJ641k'R1rNJ1G (ASTM: D 2487 and 2488) PURPOSES Major divisions Group symbols Typical names For classification of fine-grained soils and fine fraction of .. • - • soils. In hatched Atterberg Limits borderline s requiring a dual • symbols — Equation of A-line: + + Laboratory ciassincation criteria -0 CL dium plasticity, gravelly clays, D sa ( D 2 �� sandy clays, silty clays, lean 0W Well- graded gravels, gravel -sand C w realer than 4• C = between 1 and 3 " g Cr 4 ZOL mixtures, little or no fines Organic silts and organic silty D is D roxosa n La c �- 30 _ N C 0 Inorganic slits, micaceous or ; G •� C o LO MH diatomaceous fine sandy or silty soils, elastic silts . U GP Poorly graded gravels, gravel- JD � a Not meeting all gradation requirements for GW �, 0 CH Inorganic clays df high plas- 70 sand mixtures, little or no fines U ticity, fat clays E ? a o3 Z m c � r 41� 'L o d GM Silty gravels, grave!- sand -silt (D a Z o Atterberg limits below "A" v E .� U mixtures 'b 3 a E „ line or P.I. less than 4 Above A line with P.I. o 3 .a between 4 and 7 are border - Z ca c `" a, �� o v o t line cases requiring use a GC Clayey gravels, gravel- sand -clay Atterberg limits below "A" of dual symbols Lrj a mixtures line or P.I. greater than 7 La Eon (D E SW Well- graded sands, gravelly : ; � o osn (Djo)z °� E sands, tittle or no fines o� f C+,� greater than 4, C�� between and 3 fl D ro D raxasa . a M`' !� (A . [rF C -0 C E U J �'- SP Poorly graded sands, gravelly H 4) 0 m ° Not meeting all gradation requirements for SW m +a 0 sands, little or no fines 0 +,; c V) 6 2 �c us =� d c��CL °L-p"r� c * W d c a o c E 5M Silty sands, sand -silt mixtures �, o N c �• a `� �- c� Atterberg limits below "A" Limits lottin in hatched plotting w �, u rn w .E �, line or PI. less than 4 zone with P.I. between 4 � 3 and 7 are borderline cases '0 0 0 a ... m a � � requiring use of dual sym- a 5C Clayey sands, sand -clay mix- �' Atterberg limits below "A" boas. cn d lures line or P.I. greater than 7 Inorganic 'silts and very fine ML sands, rock flour, silty or clay- ey fine sands or clayey silts OH 9 y o - - - - high plasticity, organic silts 0 10 20 30 40 50 60 70 80 90 100 Liquid Limit U C � Pt Peat and other highly organic Plasticity Chart Co W x ° soil 0 c with slight plasticity Ulu For classification of fine-grained soils and fine fraction of .. • - • soils. In hatched Atterberg Limits borderline s requiring a dual • symbols — Equation of A-line: + + Inorganic clays of low to me- -0 CL dium plasticity, gravelly clays, sandy clays, silty clays, lean clays Cr 4 ZOL Organic silts and organic silty clays of low plasticity c �- 30 n Inorganic slits, micaceous or ; c o LO MH diatomaceous fine sandy or silty soils, elastic silts 20 7, f.. c a CH Inorganic clays df high plas- 70 ticity, fat clays E ? m c � r Or anlc cla s of medlum t 0 OH 9 y o - - - - high plasticity, organic silts 0 10 20 30 40 50 60 70 80 90 100 Liquid Limit U C � Pt Peat and other highly organic Plasticity Chart Co W x ° soil 0 For classification of fine-grained soils and fine fraction of .. • - • soils. In hatched Atterberg Limits borderline s requiring a dual • symbols — Equation of A-line: + + �wi■r�r�� OH and MH- OH 9 y o - - - - high plasticity, organic silts 0 10 20 30 40 50 60 70 80 90 100 Liquid Limit U C � Pt Peat and other highly organic Plasticity Chart Co W x ° soil 0 PLASTICITY CHART s0 70 60 0 CH 50 Z }. CL ~ 40 C.� V] Q OH J 30 CL or 24 M H 10 CLTML ML a I 0 10 20 30 40 so 60 70 BO 90 100 110 120 130 LIQUID LIMIT {°/a} PLASTICITY DATA PLASTICITY DATA GME CONSULTANTS., INC. Housing Subdivision Geotechnical Materials Environmental �.--T 14000 21st Avenue North Shorewood, Minnesota � Minneapolis, MN 55447 � � MM 11/93 #4340 NATURAL PLASTIC LIQUID PLASTICITY PASSING UNIFIED KEY SAMPLE DEPTH MOISTURE' LIMIT LIMIT INDEX NO. 200 SOIL SYMBOL NUMBER (feet) CONTENT M M, M SIEVE CLASSIFICATION (` f M SYMBOL B -16 4.0 -8.0 24 45 21. CL PLASTICITY DATA GME CONSULTANTS., INC. Housing Subdivision Geotechnical Materials Environmental �.--T 14000 21st Avenue North Shorewood, Minnesota � Minneapolis, MN 55447 � � MM 11/93 #4340 lie r GENERAL The placement of compacted fill for support of foundations, floor -stabs, pavements, or earth structures should be carried out by an experienced excavator with the proper equipment. The excavator must be prepared to adapt his procedures, equipment, and materials to the type of project, to weather conditions, and the structural'requirements of the architect and engineer. Methods and materials used in summer may not be applicable in winter; fill used in dry excavations may not be suitable in wet excavations or during periods of precipitation; proposed fill soil may require wetting or drying for proper placement and compaction. Conditions may also vary during the course of a project or in different areas of the site. These needs should be addressed in the project drawings and specifications. EXCAVATION/BACKFtLL BELOW THE WATER TABLE It is common to have to excavate and replace unsuitable soils below the water table for site correction. As a general rule of prudent construction technique, we recommend that excavationlbackfill below the water table not be permitted, unless the excavation is dewatered. Numerous problems can develop when this procedure is attempted without dewatering. -- inability of the equipment operators and soil technicians to observe that all unsuitable soil /materials have been removed from the base of the excavation. ---- Inability to observe and measure that proper lateral oversizing is provided, Inability to prevent or correct sloughing of excavation sidewalls, which can result in unsuitable soils trapped within the select backfill. — Inability of the contractor to adequately and uniformly compact the backfill. ---- Possibility of disturbance of the suitable soils at the base of the excavation. The dewatering methods, normally chosen at the contractor's option, should follow prudent construction practice. Excavations in clay can often be dewatered with sump pits and pumps; this technique would not be applicable for excavation extending into permeable granular soil, especially for depths significantly below the water table. Dewater ing granular soils should normally be done with well points or wells. When dewatering is needed, we strongly recommend that the procedures be discussed at pre -bid or pre - construction meetings. The dewatering technique chosen by the contractor should be reviewed by the architect and engineer before construction starts; it Should not be left until excavation is under way. The selection of proper backfill materials is important when working in dewatered excavations. Even with dewatering, the base is usually wet and the contractor must be careful not to disturb the base. We recommend that the first lifts of backfill be a clean medium to course grain sand with less than 5% passing the #200 sieve. The use of silty sand, clayey sand, or cohesive /semi- cohesive soils Is not recommended for such situations. The excavator should be required to submit samples of the proposed material(s) he plans to use as backfill before the fill is hauled to the site, so that it can be tested for suitability. WINTER EARTHWORK CONSTRUCTION Winter earthwork presents its own range of problems which must be .overcome; the situation may be complicated by the need for dewatering discussed above. During freezing conditions, the fill used must not be frozen when delivered to the site. it also must not be allowed to freeze during or after compaction. Since the ability to work the soil while keeping it from freezing depends in part on the soil. type, the specifications should require the contractor to submit a sample of his proposed fill before construc- tion starts, for laboratory testing. If the soil engineer and structural engineer determine that it is not suitable, it should be rejected. In general, silty sand, clayey sand, and cohesivelsemi- cohesive soils should not be used as fill under freezing conditions. All frozen soil of any type should be rejected for use as compacted fill. It is important that compacted fill be protected from freezing after it is placed. The excavator should be required to submit a plan for protecting the soil. The plan should include details on the type and amount of material (straw, blankets, extra loose fill, topsoil, etc.) proposed for use as frost protection. The need to protect the soil from freezing is ongoing throughout construction and applies both before and after concrete is placed, until backfilling for final frost protection is completed. Foundations placed on frozen soil can experience heaving and significant settlement, rota- tion, or other movement as the soil thaws. Such movement can also occur if the soil is allowed to freeze after the concrete is placed and then allowed to thaw. The higher the percentage of fines (clay and silt, P -200 material) in the fill, the more critical is the need for protection from freezing. GMF. CONSULTANTS, INC. MOISTURE CONTROL OF FILL The contractor should be required to adjust the moisture content of the soil to within a narrow range near the optimum moisture content (as defined by the applicable Proctor or AASHTO Test). In general, till should be placed within about . 2% of optimum. The need for moisture control is more critical as the percentage of fines increases. Naturally-occurring clayey sand or cohesive /semi -- cohesive soil are often much wetter than the optimum. Placing nd attempting t compact such soils to the specified density may be difficult, or not oss1ble. Even if corn acted # 9 P g P p o the specified density, excessively wet soils may not be suitable as floor slab or pavement subgrades due to pumping under applied load. This is especially true when wet cohesive /semi- cohesive soil is used as backfill in utility trenches under streets. Excessively wet soil in thick fill sections may cause post - construction settlement beyond that estimated for fill placed at or near (±2 %) the optimum moisture content. An exception to this would be low permeability soil placed as a pond liner or for a dam. Such soil should usually be placed at 2% to 4% above the optimum moisture content, to provide for a lower insitu permeability Also shrinking/ P Y swelling soils (expansive clay) should be placed at about 2% to 4% above optimum moisture to reduce the possibility of soil expansion. Clayey silt, silt, or very silty fine sand should be placed excessively dry. Such soils can undergo post construction consolidation upon being wetted, even if the specified density had been achieved. This is caused by the collapse of flocculant soil particle arrangement, and can result in settlement of buildings or slabs constructed over the soil. Proper control of fill soil moisture is the responsibilit of the excavator. The excavator should Y. u evaluate the need for wetting or drying the soils, based either on the data in the soil report, or his own site testing. if the excavator is bringing in-off --site fill, it is also his responsibility to evaluate the moisture content of the soil, and the need for wetting or drying. We recommend that this matter be addressed in the project specifications. CONSTRUCTION ON COMPACTED SOIL After the select fill has been placed, compacted, and tested, it must be maintained and protected in order to properly support structures. The suitability of compacted fill soil can be greatly diminished if it is allowed to freeze, become saturated while unconfined (such as in footing excavations or at the surface of slab /placement subgrade), or disturbed by construction equipment. The responsibility for protecting the soil, or for correctin an disturbance should be clear/ define in ' ' g Y y d the specifica- tions. Soils which become wet and soft after compaction testing do not necessarily reflect inaccurate field density tests. Especially with non - expansive cohesive /semi- cohesive soils, saturation when unconfined can severely reduce the shear strength while the density remains adequate. The reduced shear strength can cause footings, floor slabs, or pavements to settle or fail under load, We strongly recommend that all pavement subgrade be test rolled (MN /DoT Specification 2111) immediately before paving to determine if the subgrade has not been protected and soft spots have developed. FLOOR SLAB SUBGRADE AND UTILITY TRENCHES This facet of construction presents special problems, especially If the slab subgrade is allowed to freeze. When the soil thaws, it undergoes a period of temporarily lower shear strength. Floor slabs s s hould not be cast over soil in such a weakened or frozen condition (reference pertinent PCA and ACI publications). To do so can result in cracked and failing slabs. The time period to heat and thaw a building may place the construction schedule and/or costs in jeopardy. We strongly recommend that this matter be reviewed in pre -bid and pre -- construction meetings. Backfilling of utility trenches in the floor slab subgrade can be difficult. If the soil is wet, compaction to the specified density may be difficult, or not possible. The narrowly cut trenches may preclude the use of proper compaction equipment. With the use of small equipment in confined areas, the contractor must place the soil in thin lifts (4 to 6 inches), with the soil at the proper moisture content. This work is typically carried out by contractors other than the mass grading or earthwork contractor. We strongly recommend that the responsibility to carry out the compaction be clearly detailed in the applicable section of the specifications, and reviewed with the appropriate contractor and subcontractor. GME CONSULTANTS, INC. Survey Report Anderson Engineering nf Minnesota, LLC Mott Property AE Pn4ec #: 14368 Date: April 20, 2017 A field survey was conducted on April 19,2017 for Whitley Mott at24D90 Yellow Stone Trail in Shorewood to review drainage concerns. VVe met Mr. Mott who walked us around the property and showed us were he had placed fiber glass rods to delineate this years high water mark up into his property. We located the high-water mark elevation at 9563. A Small Business Y:\14300\14368 MOTT PARCEL - SHOREWOOD\Report\Survey Report - Mott Prope NZIMUM Survey Report Anderson Engineering of Minnesota, LILC Mott Property AE Project #: 14368 Date: April 20, 2017 Mr. Mott then showed us the area just northeast of his property. th"O-18'Inch"'CIV11- replaced with a-I-ne' 1-9`4n,6"R"CO: the outlet pipe shown below is mostly submerged, thf#,(h elevation current elevation of the water shown is 954.7. The new pipe flows southeasterly to "Pond 1" as listed on Carson McCain grading plan dated 2/16/16. ,Th+.Inuert attheflutleLf satd.8 RCP a t -4 he current water elevation of "Pond 1" is 954.8, which is allowing for minimal water flow from this area to "Pond 1". A Service-Disabled Veteran-Owned Small Business Y:\14300\14368 MOTT PARCEL - SHOREWOOD\Report\Survey Report - Mott Propel - 14368.Doex Survey Report Anderson Engineering of Minnesota, LL Mott Property AE Project #: 14368 Hate: April 20, 2017 1 { f, �.r 1 NM_ = 953.1 ;. ' J 100 YR WW"L. ye, E E XI SANG t 1. NOt1Si WALK r, r, , . Y„—,. t is z t f •.f 58.8 Above is a portion of the Carson McCain grading plan dated 2/16/16. The Mott property is shown on the left had side with a walkout elevation of 960.7. The grading plans shows the NWL (normal water Level) of "Pond 1" at 953.1. The NWL elevation of "Pond 1" looks to be controlled by the invert elevation of the outlet at 953.1 as shown per plan. We located the outlet invert elevation, a 18 RCP at 952.8. Grading does not look to be completed per plan. Proper grading between "Pond 1" would allow the elevation of "Pond 1" to maintain the per plan level. Thus allow for improved drainage of the surrounding area and structures. A Service - Disabled Veteran - Owned Small Business Y: \14300 \14368 MOOT PARCEL - SHOREWOOD \Report \Survey Report - Mott Property 14368,Docx ' f, �.r 58.8 Above is a portion of the Carson McCain grading plan dated 2/16/16. The Mott property is shown on the left had side with a walkout elevation of 960.7. The grading plans shows the NWL (normal water Level) of "Pond 1" at 953.1. The NWL elevation of "Pond 1" looks to be controlled by the invert elevation of the outlet at 953.1 as shown per plan. We located the outlet invert elevation, a 18 RCP at 952.8. Grading does not look to be completed per plan. Proper grading between "Pond 1" would allow the elevation of "Pond 1" to maintain the per plan level. Thus allow for improved drainage of the surrounding area and structures. A Service - Disabled Veteran - Owned Small Business Y: \14300 \14368 MOOT PARCEL - SHOREWOOD \Report \Survey Report - Mott Property 14368,Docx VIVO* t s„ MAUI y. ,} ! •q. � yf§��`<& °fig"•; A :T t k r y"�Ez4^�'`e `W�' y .e� y � �i��.a.- ��°' ° • i ✓, f �;yxt r' J" A•4e�� ` s"r�. WON, �� ✓y��.. ' n,.r. °qf".-;d,. y.,i �..; •x t�';�a � .re a OF * _Akt� Tu a tea. . ��',n'�,F r �s,; ��r SS • :" $ p * _:.y.- & ,. ` x •. 't tom." < a r lr, j✓3 .�^aa., °x✓' som f Page 1 of 1 https;// attachment. outlook. office. net/ owa /Mott_Whitley @nlgroupmail.com /service.,. 4/9/2018 SO , https;// attachment. outlook. office. net/ owa /Mott_Whitley @nlgroupmail.com /service.,. 4/9/2018 Page 1 of 1 https :// attachment .outlook.office.riet /owa /Mott_ „Whitley @nIgroupmai1.com /service... 4/9/201$ AN C. G G ,,,o 0 fl 95g ° 8' - fl 30' AVE. etzu M ® n , INOUS • - TRAp.';< WETLAND :� • ' • •s58 54.0 0 BUFFER �' -� i 05.�' • . 0-1 i4 : • • �� • x59. ® ®® - .'G'titQ.'.'.O "711 • • • • .—.,_ "�►"+ ..�,.;.�,;,�• ". • . d - 11,,5 - ' • • s • ® Iii -955.2 O 12 0' 8 LAND 6. V a , T• • �'--°-- r --.... . � UFFER X.56.6 /// �, . . ••••.. „ Y " nv. =954.•6 � .'. '�'. . . tn`v.= 9 53.9 g" CMP — 5 6. - -- . . 29 �• , \\ . "In'v "'9526 X.56.0 - EX.55.9 \ l '� • +IFl V.�S'2.J - 53. A� C 3o AVE. WETLAND 0! N WL = 9 100 YR H WL v v i d- V � v v� �I � � M.. v v I � #sc MEETING TYPE City of Shorewood Council Meeting Item, Regular Meeting T'itle / Subject: Accept Proposal for GIS-GPS Hardware and Software System Meeting Date: April 9, 2018 Prepared by: Larry Brown, Director of Public Works, Attachments: Proposal by WSB and Assiociateis,. Inc. Background: : many are familiar with the fact that watermr ains and sanitary sewer mains and buried eep in the ground from depths that range from 6.0 feet to 30 feet in depth. Having stated that, puiblic works, employees are charged with being able to provide utility locations within one foot each side of the utility. It is one thing to know that a pipe exists in an approximate location. It is an entirely different task to bear the liability, each time a contractor excavates,, to warrant that a pipe 2,5 feet down in is the location that we believe it is. Regarding utilities, The City awns and operates the following infrastru�cture. Miles of Sanitary sewer 30 Miles ofWatermain 388 ain line water valves' 344 Hydrants 340 Hydrant valves 1,513 Sanitary sewer manholes 878 Storm inlets 414 Storm outlets 343 Storm manholes, , 5 Sanitary Sewer services 1,479 Water services 1,385 Signs Public Works personnel are required to keep location, operation and maintenance records for each one of the pieces of infrastructure list dd above. while not all inclusive, this is a s,izeable tasl , when one considers, all the aspects, required for each one of the items. Under Minnesota State Statute 16D,.04 Subdivision 3, any Owner and Operator of utilities must respond and provide utility locations for their facilities, within a boundary 1 foot on each side of the utility, for purposes of a planned excavations, and emergencies., as part of the Gopher State One Call Response System. Mission , Shorewood is committed - .. healthy environment, a variety of amenities, a sustainable tax base, and soundfinancial management through and visionary leadership. P' During the construction season, it is not uncommon for two public works employees to begin their day performing utility locations, in response to work orders that are called into the Gopher State One Call System (aka ""Call Before You Dig""). Many timees, the two operators are unable to complete all of the work tickets in a day, due to the sheer volume of tickets and the current process of trying to accurately locates City owned the utilities in the location of excavations. Most of the current means of records involve a metes, and bouinds description. s a result, operators are having to spend an inordinate amount of time in the field, verifying locations of the utilities. Many do not realize all the types of calls that require utility operators to respond to and locate their utilities. While not an all-encompassing list, the following are just a few examples where: utility locations shall be performed: Landscaping Installation of a Peal Estate For Sale Sign (Wooden post type Cable Tv installation Fence Installation post and invisible • Irrigation Installation • Driveway reeconstrulction And any other excavations, Currently, staff has been utilizing paper and highlighters, combined with Excel Spreadsheets and 2 -d tablet databases. This is very ineefficieent, creates organizational issues, and does not provide actual field location for the infrastructure. Under the proposed eequ pment and system, staff is heaping to substantially decrease the amount of time to perform and increase the accuracy of the utility locations, and to develop a systematic record Keeping system that will serve the City for many years to come. Currently, the City utilizes a program that is heisted by WSB and ,Associates, known rn as ` "Data Link." This Geographical Information System IS currently shows parcel data, roadways, contours, and an approximation of only the major utilities as "Stick figures " of our, sanitary severer and water systems. Operators locate the area using the stick figures, and then proceed to paper documents to find a metes and bounds description of an approximate location. From that point, operators use reel tapes with metes and bounds descriptions to perform utility locations. With the GPS tools proposed here, the location of the utilities would be located in the field, and shot using sub foot accuracy survey /G S equipment that would record the exact coordinates of the utility. Once located in the field, the operator can then utilize the GPS stick and Pad to zero in on the utility in the futures, using a way point type location process. During the process, the operator can see their current location ,end the location of the utility in question. This type of system will significantly reduce the time re mired to perform routine locations, and will enable a much quicker response during utility emergencies. Staff is also proposing to utilize this location and record keeping system for the Muinicipal Separate Storm Sever Systems (aka "'MS 4"') inspections required annually for ponds and outfall structures. The photo included as, Figure 1 is similar to the system proposed with the difference in the proposed system utilizing an I Pa,d versus the smaller tablet shown in the photo. One of the first steps in the process of locations, is having public works personnel trained and going out to collect the actual location data of the utilities. This would be done in segments of time, as time permits. Data would then be input directly, onto a work Dyer of the Data Link system that is currently used. Each month a GIS technician from WSB will review the ,,gathered information collected with key City staff, and if found to be accurate, include the data into the permanent data base records. It is noted as part of the proposal included in this report as Attachment 1, that regardless of the relationship between the City and WSB and Associates, the data remains the property of the City of Shorewood. The scope 4. ► Associates ► followingi 1. Furnish and Install Equipment, Provide GPS Collection and Editing Application, and Provide Setup and'Training create 'This, tals,k includes als,sisting the City with purchaising a su�b-foot accurate Trimble R2, receiver and an 1Pad or MS Surface based PC directly through State Contracts. WSB will then ■ Collection Application RCollector ArcGIS application will have four point layers to for GPS data collection: Sanitary sever (Manholes, Lift Stations, Clean outs) Storm sever (Catch Basins, Manholes, outlets) Watermain (Hydrants, valves, Wells • 'Traffic signs application WSB will also create a web browser-based editing ArcGIS Online (AGO) fo the City to edit eixisting utility line work to match the newly collected GPS shots-This leverages the City's current licensing with ESRI M DataLink implemeintation All training the! collection browser-based editing "provided by WSB. r ffl 71 Us X .7 M.M.Mrs 0=0 WSB will imr pl meant the DataL,ink Maintenance Add -on so that staff have the ability to edit GIS data in the field as well as track basic maintenance against GIS assets. The maintenance tracking in will use the Collector App for ArcGIS providing an easy to use solution that leverages the City's current GIS investment. In addition to tracking inspections and maintenance, the Collector App will allow field staff to add picture, attachments to each asset using an Pad or other tablet device. WSB will add maintlenanc4e filters to the City's DataL,ink application that will allow staff to visualize the maint nance tracked in the, Collector App. Filter results will be shown on the map and in a `Documlents Panel' in tabular format. Filter, results, will also be able to be exported to Exceel. Updates, made via the Collector App will be immediately available in DataL,inl . Staff will be able to filter by date and other attributes collected in the field. • 111 3. Ongoing Support Quality WSB will provide teichnicail support "` GPS collection and editing application on a�n going monthly basis. WSB will also perform quality control edited data before . . est leiveil of accuracy , is correctness. It is i . e City plan for four hours of support per collection when GPS data activei. Cost: $77 per hour Cost Summary The estimated hardware cost for this proposal is $7,.000. All hardware will be purchased by the City directly through State Contracts. Initial setup, configuration, and training will be billed on an hourly basis, with the total cost not to exceed $8,.000. on- ,going support will be billed on an hourly basis. Financial Considerations: This proposal was not budgeted for in the Capital Improvement Programs. Regardless, staff feels that this is a very worthwhile expenditure that will save many hours of personnel time, will minimize potential rids by increasing the accuracy of utility locations, and will pay for itself by minimizing claims against the city for failing to provide adequate maintenance records for infrastructure. Therefore, staff is proposing that all of the costs for this proposal $15,000 initial costs and ongoing maintenance costs) be allocated evenly to the enterprise funds of the Municipal Dater Fund, Sanitary Sewer Fund, and the Storm Sewer Fund. 1. Approve the proposa�l by WSB and Associates, as preseinted. Provide =0 n."OnWRI as presented. Figure 1 AL W1, SB 701 Xenia Avenue South I Suite 3,001 Minneapolis, MN 5,5416 1(763) 541-4800 Lmewyosrol Mr. Larry Brown Director of Public Works City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Work Plan to Setup a GPS Collection and Editing Application and Implement DataLink Work Orders On behalf of WSB & Associates, Inc. (WSB), it is my pleasure to present you with this work plan to implement an easy to use GPS collection system for the City of Shorewood (the City),. Project Understanding It is our understanding that the City would like a mobile GIB/GPS solution that allows City staff to: • Inventory the location of utility structures with a sub-foot GPS accuracy • Edit and update attribute information about utility infrastructure • Easily track maintenance performed on infrastructure Based on this information, WSB has developed the scope of services to purchase the required hardware, implement the GIB" tools, and provide the support needed to meet the City's needs. Scope of Work Based on conversations with City staff, here are the three tasks of this work plan. 11. GPS Collection and Editing Application: Setup and Traininq This task includes, assisting the City with purchasing a sub-foot accurate Trimble R2 receiver and an iPad or MS Surface based PC directly through State Contracts. WSB will then create a GPS Collection Application using ESRI's Collector for ArcGIS App. This application will have three- point layers to for GPS data collection: • Sanitary Sewer (Manholes,, Lift Stations,, Clean Outs,) • Storm Sewer (Catch Basins,, Manholes,, Outlets) • Watermain (Hydrants, Valves, Wells,), • Signs, WSB will also create a web browser-based editing application in ArcGIS Online (AGO) for the City to edit existing utility line work to match the newly collected GPS shots. This leverages, the City's current licensing with ESRI and also the current DataLink implementation with WSB. All training for the GIPS collection and browser-based utility editing will be provided by WSB. All data collected and maintained within DataLink and ArcGIS Online is the property of Shorewood. Hardware Co t: $7,000 Setup and Training: $3,000 ATTACHMENTI Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com Mr. Larry Brown April 2, 2018 Page 2 2. DataLink Maintenance Add-�on WSB will implement the DataLink Maintenance Add-on so that staff have the ability to edit GIS data in the field as well as track basic maintenance against CIS assets. The following maintenance will be tracked: • Sewer Jetting • Valve Digs, • MS4 Inspections • Sign Replacement The maintenance tracking will use the Collector App for ArcGIS providing an easy to use solution that leverages, the City's current GIS investment. In addition to tracking inspections and maintenance, the Collector App will allow field staff to add picture attachments to each asset us,ing an iPad or other tablet device. WSB will add maintenance filters to the City's DataLink application that will allow office staff to visualize the maintenance tracked in the Collector App. Filter results will be shown on the map and in a 'Documents, Panel' in tabular format. Filter results will also be able to be exported to Excel. Updates, made via the Collector App will be immediately available in DataLink. Staff will be able to filter by date and other attributes, collected in the field. Cost: W000 3. Ongoling Support and Quality Control WSB will provide technical support of the CAPS collection and editing application on an ongoing monthly basis. WSB will also perform quality control on the edited utility data before it is moved into DataLink to assure the highest level of accuracy and topological correctness. It is recommended that the City plan for four hours of support per month when GPS data collection is active. Cost: $77 per hour Cost Summary The estimated hardware cost for this proposal is $7,000. All hardware will be purchased by the City directly through State Contracts. Initial setup, clo nfigu ration, and training will be billed on an hourly basis, with the total cost not to exceed $8,000. On-going support will be billed on an hourly basis. If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Thank you for this opportunity to further enhance your DataLink implementation at the City of Shorewood. I am confident that the level of service on this project will meet or exceed your expectations. If you should have any questions regarding this proposal, please contact me at 763-287-7194. Sincerely, WSB & Associates, Inc. Jo n Mackiewicz4,A Principal Mr. Larry Brown April 2, 2018 Page 3 ACCEPTED BY: City of Shorewood By: Title: Date: Elm (Qk City of Shorewood Council Meeting Item Title /Subject: Organized Solid Waste Collection Meeting Date: April 9, 2017 Prepared by: Greg Lerud, City Administrator Reviewed by: Tim Keane, City Attorney; Julie Moore, Communications/Recycling Coordinator Attachments: City Priorities, Resolution, and Public [Notice #9A MEETING TYPE REGULAR Policy Consideration: Should the City Council declare a 50-day negotiating period with the present solid waste collectors for the purposes of considering an organized collection system? Background: The City Council has discussed organized solid waste collection for more than a year. More recently, at the 2018 retreat and at the March 12 Council work session, the council reaffirmed support for initiating the process of negotiating with the licensed solid waste collectors to move toward an organized collection system. The process for undertaking this discussion is described in MIN Statute 115.94, Subd. 4d: Prior to establishing a committee under subdivision 4a to consider organizing residential solid waste collection, a city or town with more than one licensed collector must notify the public and all licensed collectors in the community. The city or town must provide a 60 -day period in which meetings and negotiations shall occur exclusively between licensed collectors and the city or town to develop a proposal in which interested licensed collectors, as members of an organization of collectors, collect solid waste from designated sections of the city or town. The proposal shall include identified city or town priorities, including issues related to zone creation, traffic, safety, environmental performance, service provided, and price, and shall reflect existing haulers maintaining their respective market share of business as determined by each haulers average customer count during the six months prior to the commencement of the 60 -day negotiation period. If an existing hauler opts to be excluded from the proposal, the city may allocate their customers proportionally based on market share to the participating collectors who choose to negotiate. The initial organized collection agreement executed under this subdivision must be for a period of three to seven years. Upon execution of an agreement between the participating licensed collectors and city or town, the city or town shall establish organized collection through appropriate local controls and is not required to fulfill the requirements of subdivisions 4a, 4b, and 4c, except that the governing body must provide the public notification and hearing required under subdivision 4c. As stated in Statute, the city is required to identify priorities that become the basis of negotiations. The first attachment to this memo outlines the city's priorities. Financial or Budget Considerations: There are no city budget considerations when making the decision to enter negotiations. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Options: The council can amend, add to, accept, or reject any or all the proposed priorities. Recommendation /Action Requested: The council action tonight is simply deciding whether to enter negotiations with the licensed solid waste haulers. Staff recommends that the council make a motion to approve the attached Resolution - entering negotiations with the stated priorities as the basis of negotiating. Next Steps and Timeline: Staff will publish notice in the same manner as other public notices and contact the licensed haulers to begin discussions. Connection to Vision / Mission: An efficient and cost - effective solid waste and recycling collection that benefits residents, protects the city's infrastructure, and minimized impact to the environment. Solid Waste Hauler Organized Collection 60 -day Negotiations City of Shorewood 5755 Country Club Road Shorewood, MN 55331 CITY PRIORITIES (as adopted April 9, 2018) The City of Shorewood will use the priorities listed below as the basis of negotiating with the licensed collectors for an organized collection system. Should an organized collection options committee be established for evaluating organized or alternative collections structures, these priorities shall also be used in their evaluation of collection methods. The list is in alphabetical order. Ensure all residents have adequate trash and recycling services. The City will ensure that solids waste and recycling services are provided to all residential dwellings to ensure the levels of service comply with Minnesota Statutes and Hennepin County rules. Improve public education and awareness Public education is critical to the strategy to achieve waste reduction and improve recycling. Improve safety Limiting the number of trucks and/or truck trips in residential areas will improve neighborhood safety. The City will look to reduce the number of truck miles driven in the City to collect solid waste. Improve standardization of service options An organized collection system must provide residents with standardized collection options to best fit their needs. These include, but are not limited to: trash service levels, yard waste collection, bulky item pick up, and walk -up collection. Improve value of services Of particular importance to the City will be striving to increase the value of solid waste collection without increasing the costs to the customer. The city will work to lower the average cost to residents, while seeking to improve the value and options of services. Increase recycling and reduce waste In compliance with Hennepin County requirements, organic recycling and collection shall be included in any agreement. The City will continue to work for improvements to the recycling programs. Lessen environmental impacts Reducing air pollution emissions, truck fuel consumption, and noise generated from garbage trucks is in keeping with the city's leadership in protecting and enhancing the environment. Minimize disruption to residents The City recognizes that limiting the amount of disruption to the resident is paramount. The city will work to minimize changes in how service operations are done -- for example day of week or frequency of pickup. Minimize impact on licensed solid waste collectors The City recognizes that the present haulers provide a necessary service to properties in the City, and the City will consider their recommendations for system improvements. Minimize truck traffic on city streets/Reduce garbage truck wear on city streets The investment made in streets by the city's property owners is substantial, and the City will view preservation of that asset as a principal guide during negotiations. The City will work with the solid waste haulers to reduce road wear impacts of the collection trucks. CITY of SHOREWOOD COUNTY of HENNEPIN STATE of MINNESOTA RESOLiTION 18- RESOLiTION APPROVING INITIATION of 50 DAY NEGOTIATING PERIOD WITH SOLID WASTE HAILERS WHEREAS, Shorewood City Council has discussed the concept of creating an organized solid waste collection system with the intention to improve service options, reduce cost to customers, reduce road wear, and protect the environment; and WHEREAS, Minnesota Statutes Section 115.94, Subd. 4d provides a specific process for considering such a system; and WHEREAS, The first step in the statutory process is to enter a 60-day negotiation period with the present licensed haulers that will provide the city an opportunity to present the priorities and services the city desires in any system. The interested haulers, as a group, develop and present a proposal for the city to consider; and WHEREAS, Initiating this process does not guarantee an agreement will be reached. Any decision regarding moving to an organized system will be made at a future, duly - called public hearing. NOW THEREFORE BE IT RESOLVED that the Shorewood City Council, pursuant to the statutory process, hereby approves entering a 60-day negotiating period with the licensed haulers effective April 3 0, 201, and that staff is hereby directed to publish and post the notice attached to this Resolution, or in substantially the same form, and to notify the current city - licensed solid waste haulers of the City Council decision. ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 9th day of April 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor Published: Pursuant to Minnesota organized Collection Statute, M.S. 115A.94 ( "Statute "), notice is hereby given that the City has decided to initiate a 60 -day period of meetings and negotiations exclusively with its currently licensed residential collectors to develop a proposal for the organized collection of solid waste and recyclables from all residential properties up to and included three units. The 60 -day period will commence April 30, 2018. Posted and website: Pursuant to Minnesota organized Collection Statute, M.S. 115A.94 ( "Statute "), notice is hereby given that the City has decided to initiate a 60 -day period of meetings and negotiations exclusively with its currently licensed residential collectors to develop a proposal for the organized collection of solid waste and recyclables from all residential properties up to and included three units. The 60 -day period will commence April 30, 2018. Any proposal that is developed as a result of the negotiations must be considered a public hearing, and such notice will be provided so members of the public will have an opportunity to comment should an agreement be reached. If you have any questions, please contact Greg Lerud, City Administrator at gIerud@ci.shorewood.rrrn.us or (952) 960 -7905.