05-14-18 CC WS Agenda PacketCITY OF SHOREWOOD
CITY COUNCIL WORK SESSION
MONDAY, May 14, 2018
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
6:00 P.M.
Mayor Zerby
Johnson
Labadie
Siakel
Sundberg
ATTACHMENTS
2. JOINT SESSION WITH PARKS COMMISSION — BADGER PARK SURFACE OPTIONS
3. CHRISTMAS LAKE AIS PROJECT — Joe Schneider
4. ADJOURN
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MEETING TYPE
City of Shorewood Council Meeting Item Worksession
Title / Subject: Badger Park — Discussion on Playground Surfaces
Meeting Date: May 14, 2018
Prepared by: Marie Darling
Attachments: Quotes for Three Options
Discussion Item: Cost of the Playground Surfaces Proposed
Background: The Parks Commission had previously recommended Engineer Wood Fiber for the
playground surfaces after finding out what the costs where of alternative materials.
The City Council had expressed some concern that the Wood Fiber (chips) had an untidy appearance
and would require continual maintenance.
Estimates:
Staff have gotten quotes for three options and found that the prices for the different playground
surfaces are widely different.
Poured in Place Rubber: Poured in place rubber must be installed on top of concrete and has a
minimum anticipated lifespan of 15 years, depending on wear and tear. Testing is recommended after
15 years to make sure the impact absorption meets design requirements.
Hard Costs:
Surface (State bid price): $107,451
Concrete (WSB estimate): $33,000
Total: $140,451
Related Costs:
BMP design, playground surface is impervious (WSB quote): $4,207. Construction and permitting not
included
Recommended to spray surface with a binder every 5 years: unknown cost.
Artificial Turf: Installed on top of an elevation set by surveyor. The surface has a minimum
anticipated lifespan of 15 years, depending on wear and tear.
Hard Costs:
Surface (State bid price): $80,698 (turf and 4" aggregate below)
Total: $80,698 (except if draintile is needed, see below)
Related Costs:
Subsurface Design: Draintile may be needed if water is expected to accumulate under the turf and in
aggregate.
S: �Parks�Couacil Staff reports�2018�2018 514 CAF playground surfaces. docx
Engineered wood fiber:
Surface (including 12 inches of wood fiber, installation and wear mats): $14,947
Concrete Curb estimate from grant application: $19,000
Total: $33,947
Related Costs:
Maintenance about 3 inches of chips every three years depending on use: about $3,000, wear mat
replacement would be extra.
Potential Funding Sources:
Excess Year -End Funds
op
MINNESOTA- WISCONSIN
PLAYGROUND
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800 - 622 -5425 763 - 546 -7787
Fax 763 - 546 -5050 info @mnwiplay.com
Badger Park D9023H5 - EWF Option - Material Only
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952-960-7912
mailto:mdarling@ci. shorewood.mn.us
QUOTE
#21331
04/23/2018
Ship To Zip: 55331
1 EWF -12F EWFLGE - Lump Sum - Engineered Wood
$5,910.00
$5,910.00
Fiber for a 6011sq. ft. area at a 12"
compressed depth -
Price includes delivery to site
3 161290 GameTime - Geo- Textile 2250 Sqft Roll
$626.00
$1,878.00
1 161291 GameTime - Geo - Textile 1125 Sqft Roll
$313.00
$313.00
9 161292 GameTime - Wear Mat 44 "x48"
$219.00
$1,971.00
SubTotal:
$10,072.00
Total Amount:
$11,560.94
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Indemnification; Owner /Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground
(MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner /Owner's
Representative's negligence or noncompliance with any of its commitments under this document. MPW will indemnify and hold Owner /Owner's
Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or
noncompliance with any of its commitments under this document.
A tax - exempt certificate is needed at time of order entry for all orders whether from tax- supported goverment agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be
imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services
and project completion. Retainage not accepted.
Freight charges: Prepaid & added
Order Information:
Bill To:
Company:
Attn:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Ship To:
Project Name: _
Attn:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Page 1 of 2
op
MINNESOTA - WISCONSIN
PLAYGROUND
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800 - 622 -5425 763 -546 -7787
Fax 763-546-50501 info@mnwiplay.com
Badger Park D9023H5 - EWF Option - Installation Only
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952- 960 -7912
mailto:mdarling @ci.shorewood.mn.us
INSTALL GameTime - Lump Sum - Installation for 6011
sq. ft. area as shown per plan drawing. -
Price includes the installation offabric and
ivear niats.
QUOTE
#21332
04/20/2018
Ship To Zip: 55331
$3,386.00 $3,386.00
SubTotal: $3,386.00
Total Amount: $3,386.00
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Indemnification; Owner /Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground
(MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner /Owner's
Representative's negligence or noncompliance with any of its commitments under this document. MPW will indemnify and hold Owner /Owner's
Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or
noncompliance with any of its commitments under this document.
A tax - exempt certificate is needed at time of order entry for all orders whether from tax - supported goverment agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be
imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services
and project completion. Retainage not accepted.
Order Information:
Bill To: Ship To:
Company: Project Name:
Attn: Attn:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Address:
City, State, Zip:
Contact:
Tel:
Fax:
Page 1 of 2
I NO
MINNESOTA-WISCONSIN
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952-960-7912
mailto:i-ndarling@ci.shoi-ewood.mn.us
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800 - 622 -5425 1763-546-7787
Fax 763-546-50501 info @mnwiplay.com
Badger Park D9023H5 - TURF Option
QUOTE
#21328
04/23/2018
Ship To Zip: 55331
SubTotal: $80,698.00
Total Amount: $80,698.00
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Indemnification; Owner /Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground
(MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner /Owner's
Representative's negligence or noncompliance with any of its commitments under this document. MPW will indemnify and hold Owner /Owner's
Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or
noncompliance with any of its commitments under this document.
A tax - exempt certificate is needed at time of order entry for all orders whether from tax- supported goverment agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be
imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services
and project completion. Retainage not accepted.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off - loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
Accentance of quotation:
Accepted By (printed):
Signature:
Title:
Facsimile:
P.O. No:
Date:
Phone:
Purchase Amount: $80,698.00
Page 1 of 1
lml!'
MINN1 SOTA•N /6SCONSIN
PLAYGROUND InT
_
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952-960-7912
mailto:mdarling@ci.shorewood.mn.us
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800 - 622 -5425 ( 763 -546 -7787
Fax 763-546-50501 info @mnwiplay.com
Badger Park D90231I5 - PIP Option
QUOTE
#21327
04/23/2018
Ship To Zip: 55331
1 PIP Sport Surface Specialties - Lump Sum -
$88,845.00
$88,845.00
Poured in place synthetic safety surface depth
varies, 50% black and 50% standard color,
aromatic binder for 6011 sq. ft. area as shown
per plan drawing
1 PIP DISPOSAL Sport Surface Specialties - Lump Sum -
$820.00
$820.00
Disposal of packaging and waste materials.
I SECURITY. Sport Surface Specialties - Lump Sum -
$880.00
$880.00
Security for curing of rubber..
1 AGGREGATE Sport Surface Specialties - Lump Sum -
$16,906.00
$16,906.00
Aggregate base for poured in place safety
surface at a 4" depth.
SubTotal:
$107,451.00
Total Amount:
$107,451.00
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Indemnification; Owner /Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground
(MWP), harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner /Owner's
Representative's negligence or noncompliance with any of its commitments under this document. MPW will indemnify and hold Owner /Owner's
Representative harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or
noncompliance with any of its commitments under this document.
A tax- exempt certificate is needed at time of order entry for all orders whether from tax - supported goverment agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: payment in full, net 30 days subject to approval by GameTime Credit Manager. A 1.5% per month finance charge will be
imposed on all past due accounts. Equipment shall be invoiced separately from other services and shall be payable in advance of those services
and project completion. Retainage not accepted.
Page 1 of 2
Minnesota / Wisconsin Playground
up 5101 Highway 55, Suite 6000 QUOTE
Golden Valley, Minnesota 55422 #21327
M i N M E s o T,n • W 15 C O rt s IN Ph. 800 - 622 -5425 1763-546-7787
PLAYGROUND Fax 763 - 546 -5050 1 info@mnwiplay.com
04/23/2018
Badger Park D9023H5 - PIP Option
1. See product specifications for specific detailed product information, installation information, compliance documentation, and appropriate
certifications. Standard warranty included unless otherwise noted.
2. Quote is based on the information provided and is subject to change based on final installation unless indicated otherwise, in writing. Any
changes or additions to this proposal, to include materials, will affect pricing.
3. Sub -base provided by others is the responsibility of the owner and /or others. The substrate must meet specifications including drainage and
grade requirements. There is no demolition or site -work included in the scope of this quote unless otherwise noted above.
4. Site access must be a minimum of 25' for trucks and mixer, with no stairs. Irrigation, sprinkler, and /or water systems must be shut off 24 hours
before install and remain off until 24 hours after installation is complete.
5. Additional charges for downtime /stand -by may be assessed in the event that installation is delayed due to the site not being ready as scheduled
or if installation is interrupted for reasons other than those related to weather or general public emergencies.
6. Security and waste removal during install and upon completion is the responsibility of the owner, unless specified otherwise in Project Scope.
7. Installations scheduled after 6 months of proposal acceptance may be subject to price adjustments.
8. Normal lead time is 4 weeks from order date. However, scheduling and crew deployment is subject to local weather conditions including
temperature and precipitation constraints. See appropriate specification for temperature and precipitation constraints.
9. The scope of this quote does not include on -site fall attenuation testing. We do have independent laboratory testing available upon request.
10. We are not responsible for the reviewing and interpreting of contracts unless approved by Director of Surfacing or otherwise noted in the
Project Scope.
Installation Exclusions, unless otherwise noted herein; Permits/Licensing, State or Federal (Davis Bacon) Wages, Demolition,
Builders Risk Insurance, Union Fees (PLA/PSA Contracts),Drainage, Additionally Insured, Engineering, Waste /Dumpsters, OCIP, Fall Height/
Attenuation Testing, Rooftop Installations, Waiver of Subrogation, Fencing /Security, Extended Warranty, Bonding, Excavation and Site Work/
Preparation, Site Restoration.
The following is a non - inclusive list of items that may result in additional charges (Change Order) where work cannot commence until Change
Order(s) are fully executed.
Sub Base not to installation standards
Installation of Play Equipment not complete, resulting in return trip
Poor Site Access not identified in Proposal or Project Scope
Customer requirement/request for work on weekends, holidays, or overtime
Any and all scope variations not agreed upon in writing
Security that was not included in the base quote
Waste Removal that was not included in the base quote
Acceptance of quotation:
Accepted By (printed):
Signature:
Title:
P.O. No:
Date:
Phone:
Facsimile: Purchase Amount: $107,451.00
Page 2 of 2 U-P