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05-14-18 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MAY 14, 2018 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby Johnson Labadie Siakel Sundberg Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of April 23, 2018 Minutes B. City Council Regular Meeting Minutes of April 23, 2018 Minutes C. Approval of the Verified Claims List Claims List D. Approve Agreement between SLMPD & City of Excelsior for Summer Dock City Administrator and Park Patrol Services Memo E. Approve Variance Setback: 5550 Marsh Pointe Drive Planning Director Memo Resolution 18 -045 F. 2018 Deer Management Program City Administrator Memo G. Accept Improvements and Final Payment for 2016 Streets Project Engineer Memo Resolution 18 -047 H. Approve City Hall Closure May 25 City Administrator Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) A. MNSPECT — Scott Qualle 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Report by John Gunyou — Three River's Park District 6. PARKS CITY COUNCIL REGULAR MEETING AGENDA — MAY 14, 2018 Page 2 7. PLANNING A. Request an extension to the Comprehensive Plan Submission Deadline Planning Director's Memo Resolution 18 -048 8. ENGINEERING /PUBLIC WORKS A. Professional Services Agreement for Western Surface Water Management, Public Works Memo Phase 1 Resolution 18 -049 B. Accept Quotes for Boulder Bridge Well House Exterior Improvements Public Works Memo Resolution 18 -050 C. Accept Request for Speed Awareness Display on Smithtown Road Public Works Memo 9. GENERAL /NEW BUSINESS A. SuperValu Inc. DBA Shorewood Wine & Spirits New Off -Sale Liquor License Clerk Memo Resolution 18 -051 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report 2. D. Mayor and City Council 11. ADJOURN Interim Finance Director Memo zA CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, APRIL 23, 2018 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 6:02 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberl Gorham, Davis, Eggenberger, Maddy, Riedel; City Admii Director Darling; Attorney Keane; Alan Brixius and Bob Associated Consultants Absent: Councilmember Siakel B. Review Agenda Labadie moved, Johnson seconded, approving the,agenda as p 2. COMPREHENSIVE PLAN Alan Brixius, Northwest Associa Comprehensive Plan update. He r for the 2040 Comprehensive Plan. from a low to medium residential ; reflect the senior housing projects. Mayor Zerby stated that he would stated that one of the things they ne Zerby, reiterated that he was not cot discussed going to 11 units /acre ai either medium density or low -med Councilmember Sund high- density area wo area down to medium g Commissioners Lerud; Planning from Northwest ion passed 4/0. Consultants (NAC) gave an overview of the five phases of the wed the 2017 existing land use plan and the proposed land use plan rioted one of the changes in the proposed use plan would be to move along Smithtown Road. He noted the high - density areas generally reviewed the proposed medium density areas along Highway 7. ,e an issue with 30 units /acre along Smithtown Road. Mr. Brixius r'om the City is whether they want mixed use or high density. Mayor table with 30 units /acre. He stated that the Council had, at one time, iat was turned down. Mr. Brixius stated it can be turned back into density. ,d that if Smithtown Road was removed from high density then the only living areas. Mr. Brixius stated that they will take the Smithtown Road Councilmember Labadie asked about the commercial area on the west end that included the marina. Mr. Brixius noted that these areas would remain the same and continue as legal, non - conforming uses. He reviewed the areas that were designated as community focal points for medium and high density uses that were essentially pulled forward from the previous plans. He stated that if the City was uncomfortable with any of these areas to let them know and they will make changes. Mayor Zerby stated that he feels the density along Smithtown Road is dense enough and doesn't want to see it increased. CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES APRIL 23, 2018 Page 2 of 2 Mr. Brixius stated that they will check the lot sizes and see if it can be put back to low density. He stated that there is about 72% designated as low density, I % as medium density and less than 1% as high density. He noted that the Met Council requires a density of 5 units /acre which the City will never meet, but there are opportunities to look at this. He stated that this becomes more and more important when the City starts talking about redevelopment. Councilmember Labadie questioned the change in the total acreage of parks from 95 acres down to 43 acres. She feels this is a major change and doesn't want to see park land taken away. „ Mr. Brixius thinks that previously the golf course may have been calculations. He will confirm this information and report back to the land provisions and housing plan. He reviewed the senior housing, senior housing units that exist in the City as well as 115 which are p; He explained that the semi - public designation included churches schools, parks and recreational facilities. Mr. Brixius suggested dis on transportation, community facilities and planning districts. Commissioner Davis reiterated the need to identify and Mr. Kirmis stated that they are hoping to have the engineering p next meeting, but they are still waiting on those. 3. ADJOURN Johnson moved, Labadie seconded, Adjourning the City Co 2018, at 6:47 P.M. Motion passed 4/0. ATTEST: Sandie Thone, City hided as part of the park number lunci,l. He reviewed subdivision of 1 rioted that there is a total of 191 of the Waters of Excelsior facility. I cemeteries ,and public included �sion for the next meeting to focus k acreage the community facilities before the ork Session Meeting of April 23, Scott Zerby, Mayor CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 23, 2018 MINUTES 2B 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie; an City Administrator Lerud; City Clerk Thone; Planning Works Brown; and, City Engineer Fauske Absent: Councilmember Siakel B. Review Agenda Mayor Zerby made changes to the agenda as follows: Add Commissi6i Move 9C to 9A. Sundberg moved, Labadie seconded, approving the agenda as ame 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. City Attorney Keane; [n4: Director of Public Bean's Service Award to 5A and Motion passed 4/0. Labadie moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A: "" City Council Regular Meeting Minutes of April 9, 2018 B: Approval of the Verified Claims List C. Liquor License Renewals, RESOLUTION NO. 18 -035, "A Resolution Approving 2018 Liquor License Renewals" D. Accept Proposal for Safety Assure Training, RESOLUTION NO. 18 -036, "A Resolution Accepting Proposal for Safety Consultation Services, SafeAssure Consultants, Inc." E. Employee /Volunteer Appreciation Event F. Approval of Seasonal Hire Employees G. Authorize 4M program, RESOLUTION NO. 18 -037, "A Resolution Authorizing Membership in the 4M Fund" ■ H. Authorize the Advertisement for Bids for the 2018 Seal Coat Project, RESOLUTION NO. 18 -038, "A Resolution Approving Plans and Specifications and Authorizing Advertisements for Bids for 2018 Seal Coat Project, City Project 18 -05" Motion passed 4/0. 3. MATTERS FROM THE FLOOR - None 4. PUBLIC HEARING - None 5. REPORTS AND PRESENTATIONS A. Presentation of Service Award for Outgoing Commissioner Robert Bean On behalf of Council and the residents of Shorewood, Mayor Zerby presented a clock recognizing Commissioner Robert Bean for his years of service to the City, including serving a Mayor in 1995 and 1996. There was a round of applause for outgoing Commis B. Hennepin County Commissioner Jan Commissioner Callison distributed copies of the 2018 Budget book as well as information on the workforce data. She noted that there are approximately 9,000 employees at the County and 28 percent are employees of color, which is something they have been deliberately doing to reflect the composition of the County and 62 percent are female. She reviewed the 2018 State Legislative Priorities and Platform and called the Council's attention to the Regional and State Medical Examiner's Facility that is planned for property in Minnetonka. She distributed a handout covering some statistics on opioid prevention, which is essentially a public health issue. She thanked the Council for its ongoing interest in environmental issues. The County plans to work with cities to make sure residents have the option to do organics. She reviewed some of the plans for the Mill Street area.'' She noted that the Mill Street and there is an installation of a dynai they have done in the County. There will be an o, line. She thanked the Citu for hosting the Mz �)unctucrg tor serving on the t- meeting, Mayor Zerby had ask city as opposed to Shorewood. office requires. re has been a request for a bicycle and pedestrian lane on oic speed sign along Mill Street, which is one of the first ,erlay on Mill Street, from 2nd Street to south of the county yor's Meeting this Friday and thanked Councilmember ri Task Force for the County. She noted that prior to the ,tv tax statement was mailed to him with Excelsior as the that since it is a bill, it needs to be mailed in the format the post Mayor Zerby stated that he thinks residents are constantly confused by the difference in Shorewood and Excelsior. He suggested that Commissioner Callison go to her IT department and get that fixed. He is getting mail that is addressed to him in Shorewood, MN, so the post office will accept that. Commissioner Callison stated that the County uses a database that conforms with the post office. She suspects it is a post office issue, rather than a database issue. Planning Director Darling extended a thank you to the County on behalf of staff, the Council, and the Parks Commission for the $25,000 playground grant that will be used for the renovation of the Badger Park Playground which would start this summer. Councilmember Sundberg asked what Commissioner Callison thought would get through the Legislative session regarding the County legislative priorities. ■ Commissioner Callison stated that from the list, they are hopeful that the medical examiners facility will pass, but admitted she is not optimistic about most of the other items listed passing. Councilmember Labadie thanked Commissioner Callison for bringing to light the opioid prevention efforts. She feels it is a very important issue that needs to be discussed openly, because it is a public health epidemic and will not be short lived. She suggested putting portions of the handout from Commission Callison onto the City website, newsletter, or a link to the handout to help citizens who may need help with addiction. C. 2017 Audit Report Mayor Zerby introduced Andy Berg from Abdo Eick & Meyers, LLP. Mr. Berg stated that the audit went well this year. He noted that the management response, both have been taken care of and sh( brief overview of the 2017 Audit Report. Administrator Lerud noted that the 2017 Audit public can look at it. Sundberg moved, Zerby seconded, Accepting the 2017 Councilmember Johnson abstaining. 6. PARKS A. Commissioner Rock Report on 04 -10 -18 Parks C were two findings to report, but, per a non -issue at this time. He gave a the City website, so the viewing Motion passed 31011, with Commissioner Rock gave an'overview, on discussion at the April 10, 2018 Parks Commission Meeting. He stated that they discussed the landscaping plans at Badger Park. The Commission also recommended the movie Despicable Me'3 for the Movie in the Park. The Commission was very excited to receive the grant money for the Badger Park shelter and discussed more of the details for the playground equipment and dimensions of the shelter. B. Badger Park Pla *around Purchase Planning Director Darling explained that with the possible tariff on steel, the steel manufacturers are planning to raise their prices by 20 %, which translates into a 4% increase on the playground equipment. The Parks Commission would like to put the order in for the equipment before May 1, 2018 when the prices will be going up. She reviewed the color scheme that the Parks Commission is recommending. She noted that the playground company would have time to do the installation in July or September. Sundberg moved, Labadie seconded, Approving RESOLUTION NO. 18 -046, "A Resolution Authorizing the Purchase of the Playground Equipment for Badger Park" as presented. Motion passed 4/0. 7. PLANNING A. Commissioner Riedel Report on 04 -17 -18 Planning Commission Meeting Commissioner Riedel gave an overview of the April 17, 2018 Planning Commission Meeting. He reviewed the conditional use permit applications they took into consideration. He noted that the Planning ■ Commission has talked about looking at the allowed 1,200 sq. ft. accessory structure size since it routinely approves larger buildings. They also plan to have a larger discussion about the number of allowed accessory structures, which currently is three. He explained the votes for the CUP application at 5550 Marsh Pointe Drive and why they are recommending denying the variance request for the setback. B. Conditional Use Permit for Accessory Building Area: Applicant: Schroeder Management, LLC Location: 27960 Smithtown Rd. Planning Director Darling explained the proposed conditional use recommending approval. Councilmember Labadie asked if the City would be running into is Planning Director Darling stated that this property is quite cover. Mike Schroeder, representing Jack and Gretchen Narqual; stated he necessary. stated that staff is cover if this is allowed. available to issues with hard if Sundberg moved, Johnson seconded, to Approve RESOLUTION NO. 18 -039, "A Resolution Granting a Conditional Use Permit to Add Accessory Spaces, Exceeding 1,200 Square Feet for Schroeder Management at 27960 Smithtown Road." Motion passed 410. C. Conditional Use Permits and Setback Variance: Applicant: Teat Architects Location: 5550 Marsh Pointe Drive Planning Director Darling explained the requests for two conditional use permits and a setback variance. Staff is recommending approval of the two conditional use,permits and denial of the request for a setback variance. She noted that it was not a unanimous vote from the Planning Commission because one of the members thought it was a reasonable request and use of the property. Tom Van De Weghe, TEA2Architeets,appeared representing Jodi and Paul Siegle. He stated that the Siegle's intent from the very beginning was to have a nice home in Shorewood. He explained that the unique characteristics of the lot are different than any other lot in the area. He noted that the development just north of the property has setbacks that are 35 feet. He stated that if the Council looks at other corner conditions, the houses have anywhere from 24 -35 feet of setback. He stated that they were trying to make this house fit into the area and the code seems to have been written to have new houses obey the same rules as others in the area. He noted that the variance that they were asking was just 4 feet for the attached open porch. The bulk of the house is within the setback. He quoted from the Comprehensive Plan that stated the goal is to "maintain the character of the existing neighborhood ". Councilmember Sundberg asked for a description and more details of the six -car detached garage and its placement on the site. Mr. Van De Weghe distributed some images. He noted the intent is to create a garage that is in character with the house which is a stained cedar shingle structure. He stated that they have plans to landscape extensively, so it is hardly seen. He stated at the Planning Commission meeting there was a question from the Marsh Pointe community regarding the scale of the detached garage and noted there are a few different design options that could be done so it breaks the scale down. ■ Councilmember Labadie pointed out that the homes to the north that Mr. Van De Weghe noted have closer setbacks are part of a development that the City allowed to be closer to the road to allow for preservation of more marshland in the back. That is not the same issue with this home. The homes to the west are older homes, so she thinks comparing their existing setback to a new home is like comparing apples to oranges. She stated that it looks like a beautiful home, however, she thinks it may be a matter of opinion whether a home with a six car garage fits into the neighborhood or not. Councilmember Sundberg stated that she is in the unique position of being at the Planning Commission meeting where this was discussed but also being a resident of Marsh Pointe. The feedback that she received from the residents of Marsh Pointe is that they are pleased to have this eyesore developed with something that looks this good and fits in so well. She stated that it is a problem lot with the marshland on one side and the school parking lot on the other. She stated that she didn't think the owner or developer had a lot of choice as to where the house could be placed. She stated that the Marsh Pointe folks think that this home will mark the entry into Marsh Pointe and they like how it looks. Their concerns were about the garage placement and its size. She stated that the setback variance was never an issue with any of the neighbors. She stated that she is willing to allow the setback variance because it is a reasonable accommodation for a difficult lot that has been vacant for quite some time. Councilmember Labadie stated that she agreed with Councilmember Sundberg that this is a great improvement of the eyesore of a vacant lot, but thinks the Council must respect the City code, as it is written. Councilmember Johnson noted that the Council had received a letter from the Marsh Point Homeowners Association Board that expressed concerns about the size ofthe garage. Councilmember Sundberg asked if the City had any other detached six car garages within the City. Planning Director Darling stated that she wasn't sure,, but she has researched back over the last five years for detached structures and this application and the previous application on tonight's agenda, are the largest requests approved in the last five years. Councilmember Sundberg asked about the purpose of a variance. Planning Director Darling stated that purpose of a variance is to allow flexibility to strict interpretation of the zoning regulations where there is some practical difficulty that would limit the use of the site. Councilmember Sundberg asked if the variance rules were different for old versus new construction. Planning Director Darling stated that there can be variances granted for both new construction and existing Paul Siegle, 5550 Marsh Pointe Drive, stated that he is a car guy and currently owns 6 acres in rural Carver where they have lived for 34 years and raised their four children. He stated that what is missing at his present home is a sense of community and neighborhood, which is why they bought the land in Shorewood. He stated that after driving through the area, they went back to TEA2 and asked them to redesign the front area of the house to include the welcoming front door and porch area. Councilmember Sundberg asked if Mr. Siegle was willing to minimize the size and scope of the garage with landscaping. Mr. Siegle stated that they would absolutely do what they could with landscaping. Mayor Zerby stated that he thinks it is a beautiful design and a vast improvement for the neighborhood. He stated that it is a lot better to keep the cars inside than out in the driveway or backyard that create a nuisance issue. He is fine with the planned structure and layout. ■ Councilmember Labadie asked about the separate votes taken at the Planning Commission. She stated that it was a unanimous vote to approve the accessory structure in excess of 1,200 sq. ft. She asked if the vote was after a large amount of discussion or debate. Planning Commissioner Riedel stated that there had been extensive discussion on the first conditional use permit for the large accessory space. There was also discussion about the fact that the Planning Commission seemed to be routinely recommending approval of large accessory space areas. The discussion for this CUP criteria was that all of them were met, so there was no basis to deny the request. Planning Director Darling read aloud the CUP criteria and explained how the applicants have met all the criteria. Sundberg moved, Johnson seconded, to Approve RESOLUTION-NO. 18 -040, "A Resolution Granting Two Conditional Use Permits to Allow Construction of Home'and Detached Garage for TEA2 Architects for Property Located at 5550 Marsh Pointe Drive." Motion carried 4/0. Councilmember Johnson asked Mr. Van De Weghe what the depth of the porch is from the columns to the front door. Mr. Van De Weghe stated that it was about 7 feet. He stated that considering the"overhang and those aspects of the structure, the amount in literal violation of the 50 -foot setback line, is 3 feet 8 inches. Mayor Zerby stated that he loves front porches and does not thinly with a 50 -foot setback. He stated that from the drawings, it ap] back a bit and the setback would not be needed. He noted that he the time to look at this issue so closely. Councilmember Johnson stated that he is also con courtyard behind the house could be shifted back tc requirement. Mr. Van De Weghe stated that there back a few feet. Councilmember Labadie statee way the City can maintain unif Councilmember Sundberg stat Council has allowed variances,;; Planning Director Darling stag them, the Council can approve the setback variance. is w the design code. feet will have much of an impact this house could just be shifted the Planning Commission taking drawings, it does appear that the be shifted back to meet the setback ;ions involved in shifting the home it is a deviation from the code and the this is what a variance is all about. She stated that the ris and she feels this seems reasonable. at there are tests and if the Council deems that this application meets variance. Councilmember Sundberg stated that she supports allowing Councilmember Labadie stated that she thinks many of the variances that the Council has supported are for existing structures. Planning Director Darling stated that is generally the case, but she can think of some cases where there have been substandard lots where flexibility has been given. Councilmember Labadie asked if this lot would be considered a substandard lot. Planning Director Darling stated that it would not. Sundberg moved, Zerby seconded, to Approve RESOLUTION NO. 18-045, "A Resolution Approving a Variance for Setback from a Side Lot Abutting Marsh Pointe Drive for Property Located at 5550 Marsh Pointe Drive in the R -IA Zoning District." ■ Mayor Zerby noted that he was sort of leading with his heart on this issue because he likes the look of the design and thinks front porches are important. He noted that the City of Excelsior had recently made some changes to their code to allow some leeway to encourage more front porch construction to help with a feeling of community. He doesn't feel a 3 -foot 8 -inch encroachment with a 50 -foot setback is a big deal. Councilmember Labadie stated that Shorewood is not the City of Excelsior and has not modified its code. She stated that granting this for new construction makes her leery, without being presented with a hardship. She does not want to set a difficult precedent for ourselves with other buildable lots in the City. Attorney Keane clarified that "hardship" is no longer the standard for variances, rather the terms "practical difficulties" are used. Councilmember Labadie asked how the code defined practical difficulties. Attorney Keane stated it is fact, circumstances, and inquiry. He stated that the uniqueness of this parcel, with its proximity to the school parking lot, the orientation longitudinally, and access off the side street rather than Smithtown Rd. can all be taken into consideration because this parcel is not a cookie cutter rectangle. Councilmember Labadie confirmed the term "practical difficulties" was taken from State statute. Planning Director Darling reviewed the tests for practical difficulties. Councilmember Sundberg stated that this issue makes her wonder if the City should be looking at the code regarding setbacks, because there may be some streets that a different `setback distance may be a good idea. Councilmember Johnson stated that he thought that Planning Director Darling had stated that each variance is unique to the individual lot and does not set an overall precedent. Planning Director Darling stated that this was correct. Motion passed 4/0. 8. ENGINEERING /PUBLIC WORKS A. Accept Proposal for Professional Services — Grant Street Drainage Director Brown explained that in the summer of 2017, the property located at 5925 Grant Street sustained major water, damage to the lower level of their home during a major rainfall event. The homeowner filed a claim with the League of Minnesota Cities which has been settled. He stated that as the City examined the area and this claim, it found the 100 -year event did not have any emergency overflow. He noted that the construction in this area has created sort of an artificial bowl with no emergency overflow available. He stated that staff has solicited WSB to conduct a drainage report feasibility study to look at the benefits of this improvement. The cost is $10,944 and WSB will cover approximately half of that cost and staff is recommending approval. Derek and Caroline Allxt to support the proposal iger, 5915 Grant Street, stated that they would like to encourage the Council presented pictures of the event that Director Brown was referring to. Ms. Allmendinger explained that on August 17, 2017 it started to rain but this time the water stayed, and the pictures show a time lapse of the night and what happened with the water in their area. Mayor Zerby asked how much rain fell that night. Mr. Allmendinger stated that he believed it was 3.4 inches in about 4 hours. ■ Director Brown stated that many of the drains in this area are called "golf course drains" and are more intended to function as seepage drains. Ms. Allmendinger stated that she has tried to do her personal duty and clean out the areas of the drain she can access with her ShopVac to prevent a blockage that will flood the yards. Mr. Allmendinger stated that since the watermain project on Park Street, the water has not been evacuating completely from their yards as quickly as it had in the past. Richard Pierce, 5905 Grant Street, noted that he had also seen a significant amount of standing water in his yard that did not recede as quickly as it should. He stated that if nothing is done, it is just a matter of time when it will occur again to one of the other homes in the area. He stated that the damage sustained by their neighbor was terrible. He stated that he wanted to thank Director Brown and Engineer Fauske for the effort that they have put forth since the event last summer and their attention to detail. Labadie moved, Johnson seconded, Adopting RESOLUTION NO. 18-041, "A Resolution to Approve a Professional Services Agreement with WSB & Associates for Professional Engineering Services for the Grant Street Drainage Feasibility Study and Authorize Preparation of the Feasibility Report, City Project 18 -04." Motion passed 4/0. B. Accept Petition for County Road 19 Speed Awareness Display Director Brown stated that staff had received 'a request from a resident at 23890 Elder Turn asking if the City would act jointly with the City of Excelsior for a speed awareness display in this area. He reviewed the flowchart that staff uses in considering these types of speed control requests. Sundberg moved, Lab Study. Motion passed to Accept the Petition for County Road 19 Speed Awareness C. Accept Proposal for Professional Services'— Chaska Road Traffic Study Director Brown gave an overview of the request by a resident to examine traffic speed and volume along Chaska Road: He stated that staff worked with WSB to bring the cost down to $2,400 to review the speed and volume in this area and is recommending approval. Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 18 -042, "A Resolution to approve a Professional Services Agreement with WSB & Associates for Preparation of a Traffic Study on Chaska Road.", Motion passed 4/0. 9. A. New Liquor License: Waterford Liquors, LLC Clerk Thone stated that Mr. Palanisami is planning to purchase the business from the current owners operating as Team Liquors at 19905 Hwy 7. Mr. Palanisami has submitted all the application materials, fees and has successfully passed a background check and staff is recommending approval. Mr. Palanisami stated that he has owned the mall for the past 12 years. He explained that the current owner's business decreased when the wine store opened nearby. The existing employees would like to stay on, so he has decided to give running the store a try. ■ Councilmember Sundberg asked what his plans are for the property and whether any renovations or remodeling are planned. Mr. Palanisami stated that he had been looking at the possibility of opening a little restaurant there. He stated that if he could find a nice restaurant, he would put a little money in and remodel the building. Sundberg moved, Zerby seconded, to Approve RESOLUTION No. 18 -044, "A Resolution approving Waterford Liquor Off -Sale Intoxicating Liquor License." Motion passed 4/0. B. Ashland Woods Development Administrator Lerud stated that the Ashland Woods subdivision was approved by the Council in January of 2013. The development has seven single family lots and there are presently five homes built in the development. He reviewed the approval resolution, which required the developer to record the development agreement as well as a declaration of covenants, which created a homeowner's association that would be responsible for the ongoing costs associated to maintain the on -site surface water system. He stated that the development agreement was recorded, but the declaration ,of covenants has not been recorded. That fact was discovered in 2015. The City notified the developer on June 26, 2015 that there was a default in the development agreement and no further building permits would be issued until the default was cured. He reviewed different efforts that have been made to resolve the issue but noted that there were not successful. Staff is requesting that parties participate in mediation,to'try to resolve the Councilmember Johnson stated that this issue involves him personally and asked for guidance from Attorney Keane as to how he should proceed. Attorney Keane stated that his recommendation is to recuse himself from any votes on this topic because there is a conflict of interest:_ Mayor Zerby stated that he has been aware of this situation for elute some time and is frustrated with the process. Councilmember Johnson, stated that the only way the residents found out about this was because as he was coming onto the Planning Commission he decided the best way for him to learn about the processes in the City was to follow his own development from start to finish, which is how this issue came to light. Councilmember Sundberg stated that the City has had problems in the past with developers not following through. She asked that the Council and staff really be careful and more thorough in screening developers. She is sympathetic to the homeowners and asked about options other than mediation. Attorney Keane .stated that there were options of enforcement and other remedies under the development agreement. Councilmember Sundberg asked why the City wouldn't want to pursue enforcement. Attorney Keane stated that the status quo has been intended to allow lot owners and the developer to try to come to a mutual accommodation and there has been no harm or prejudice to the public or City by not acting up to this point. Councilmember Johnson stated that the problem for the homeowners would come when they go to sell their house. He stated that the homeowners are not a party to the development agreement. Attorney Keane suggested that Councilmember Johnson speak from the podium if he was speaking as a property owner and not a Councilmember. Councilmember Johnson left the Council desk. Attorney Keane stated that he has served the City for about 20 years and has never encountered a circumstance anywhere near this one. He noted that it was odd and there is something of a stalemate between the parties. He cannot speak for what communication has been between the developer and the home owners and stated that he was unsure if the parties are even willing to mediate. ■ Cory Leper, stated that he developed Ashland Woods in 2013 and that there was nothing intentional with not recording the documents. He stated that he admitted collective responsibility for the error and wished no ill will on the residents. He stated that they have offered to pay and maintain these things in perpetuity and have worked to develop a maintenance proposal that was not part of the development agreement. He stated that they have been trying to take steps to remedy this situation. He apologized that they were not overly prepared for tonight's meeting because their daughter had been in the hospital over the weekend. He reiterated that they want to fix this and to take responsibility and were open to mediation. Councilmember Sundberg confirmed that Mr. Leper was the developer and asked he had conversations with the homeowners. Mr. Leper stated that they have had discussions and received notice from their attorney in 2016 that nothing was going to work out for further discussion. He stated that he would be happy to share memos and other correspondence with the Council but didn't have it with him for tonight's meeting. Councilmember Labadie asked if prior communication attempts with the homeowners had been with him directly or through his attorney. Mr. Leper stated that it had been a combination of himself and his attorney. Heather Leper gave an overview of their history as developers in the area. She noted that they personally have developed over 80 homes in the area and have not had one single complaint against them. She stated that they had previously sold the remaining two lots and ended up buying them back at a premium price to save those people from having to be involved in this issue. She stated that she thinks that action should show their good will towards this situation. She stated that they just want a resolution and for everybody to be happy. She reiterated that a mistake was made and that there was no ill intent in failing to record those documents. Councilmember Labadie stato development, that accounts for sold to many different families a homeowner's association. , in a single - family home on indel association. She slated that she forget to record the "documents Mr. Leper stated that they ha that he does not know where Councilmember Labadie reit buying into a homeowner's may be obligating themselve they have developed 80 homes and 7 of them are here in this 0% of their product. She does not understand how these lots were them knowing that they were buying into a property that included the staff report, the homeowners thought they were simply buying ots, which is a big difference than being part of a homeowner's and to believe that if you have 80 homes under your belt, you could how this �d those same questions of their team and their title company. He stated 11 through the chain between the him and the title company. A that this one document contained a huge concept that these buyers were ;nation. She stated that someone buying a home should be aware that they be part of an association with all its associated agreements and dues. Administrator Lerud stated that in fairness to the developer, they did not have a lot of time to prepare for tonight's meeting and be prepared to go through the history of how it got to this point. He stated that the goal for tonight's meeting is to decide whether the Council thinks that mediation is a worthwhile way to try to resolve this issue. If the Council wanted to recommend action other than mediation, he suggested that that discussion be held at a future meeting. Councilmember Labadie stated that she did not expect to see the developer at tonight's meeting and because they are present, she would support mediation efforts, with a very short time frame attached. Mayor Zerby asked if there were any other residents who would like to speak to the Council. ■ Jeff Schultz, 26355 Alexander Lane, stated that this has been going on for a long time and they only found out about it when Patrick Johnson joined the Planning Commission. He stated that they have had multiple conversations with the developer and things get caught up when they get to the point of talking about the financial impact of the obligation that they never agreed to and was never disclosed to them. He stated that there are a series of remedies upon default that are laid out in the development agreement and he would like to see those options pursued. He is unsure if mediation will work but he is open to try, however, he doesn't want to pay for it. Patrick Johnson, 26350 Alexander Lane, noted that there are two other residents present tonight and earlier tonight they met with Administrator Lerud and talked about mediation as a possibility and had agreed to that as the next step. Councilmember Sundberg asked who would pay for the mediation and what the approximate cost would be. Administrator Lerud stated that he feels the costs should be shared by the parties involved. Attorney Keane stated that a skilled mediator will that there will be a few hours of preparation and pe be approximately $3,000 or $4,000. Councilmember Sundberg stated that she has a problem putting pa were not part of the problem. Ms. Leper stated that they would cover the cost of mediation. Sundberg moved, Zerby seconded, To Approve Mediation beb the property owners, the developer, the title company, with the by the developer. Ms. Leper asked who would facilitate between the two groups. $300 and $400 an hour. He estimated s of mediation. He stated the cost may of this burden on the homeowners who all the relevant Parties, including of mediation being covered 100% Attorney Keane stated that it looked like it would be himself along with Administrator Lerud. Ms. Leper stated that she would lik't a commitment from someone in the City, so they can meet the Council's deadline. Administrator Lerud stated that he and Attorney Keane would be working together, but he would be her contact with the City. Councilmember Labadie confirmed that the City would not be part of this mediation and there will just be two parties involved in the mediation. Patrick Johnson stated that there should be three parties involved in the mediation because the title company should be brought in as well. Attorney Keane stated that would be up to the developer as to whether they want to bring the title company into the room. Brett Dahlof, 23695 Alexander Lane, stated that he was the last homeowner to purchase in Ashland Woods in July of 2015. He stated that the developer must have been made aware of the issue at some point during his purchase process, because on the day of closing, after he had signed all the mortgage documents, he was presented with a document that he was essentially forced to sign regarding the association. He stated that he is happy to go to mediation, however, not until the document that he was forced to sign is removed from his title. ■ Mr. Leper stated that the document Mr. Dahlof is referring to is something that Brad Nielson asked them to put together which was a revised maintenance agreement. He stated that this was something that the City asked them to record against the properties. He reiterated that he has copies of all the correspondence that he can share with the City. Mr. Dahlof stated that this document was not something that was approved by the City. The document Mr. Leper is referring to was composed and drafted a year or so after he built his house. Motion passed 3 -0 -1 (Councilmember Johnson recused himself due to a conflict of interest) C. Respectful Workplace /Code of Conduct Administrator Lerud explained that in March staff had gone through . some respectful workplace training and the Council thought some of those philosophies should be incorporated into the existing Council policies and procedures. Zerby moved, Sundberg seconded, to adopt the revi 043, "A Resolution Supporting a Respectful Workp] D. Community Notification System Administrator Lerud gave an overview of the current information out to residents. He stated that the problem information. Staff has found a local company called Publ send out a notification to residents. He stated that the cc per year. He noted that the way it will work is that resider if they do not want to receive notifications. Staff recomrr Councilmember Johi Administrator Lerud and these are utility Johnson moved, 'Sung Notification System as Building Administrator Lerud stated t ahead to retirement. He sta transition out. He stated that Darling and himself and the contracted position. Admini position. if staff would need to he believes there are e rnd residents of the Ci 1 policy and to Adopt RESOLUTION NO. 18- e." Motion passed 4/0. communication avenues the City uses to get is that it requires the residents to actively seek c Alert, that has the ability for anyone on staff to is $550 and includes up to 8,000 notifications is 'will,automatically be included and can opt out ends ap -Droval. any training regarding the do not contact laws. .ions if you already have an existing relationship seconded, Accepting the Proposal from Public Alert for a Community !nted. Motion passed 4/0. icial Position hat: Joe Pazandak has informed the City that he would like to start looking ted that Building Official Pazandak is very flexible in his timeline and his there was discussion among Building Official Pazandak, Planning Director y all feel strongly that this position should be a staff position and not a rstrator Lerud stated that he anticipates it may take some time to fill this Councilmember Sundberg stated her appreciation for Building Official Pazandak for his work but also his willingness to work with the City and give time to find a replacement. Councilmember Johnson expressed his appreciation for Building Official Pazandak because he is a real asset to homeowners as they go through that process. He suggested trying to find someone through the interview process who has been able to build some sort of system to track building permits. ■ Administrator Lerud noted that Planning Director Darling was already working on creating that type of system. Planning Director Darling stated that there is software available that will track the permitting process and even send out the appropriate correspondence, but the cost is around $4,000. Zerby moved, Johnson seconded, Approving the Job Description for the Building Official as Submitted and Authorize Advertising for the Open Position. Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Building Permit Data Planning Director Darling stated that there have been 12 new Country Club: one in 2016; five in 2017; and six year -to -da but two additional permits have been issued since she submi Other Director Brown reminded residents that seasonal road weight restri residents have been asking when the roads will be swept. He stated firms up a bit because the sweepers are one'of the heaviest vehicles. and asked that residents use SeeClickFix to report them. They are alsc the drainage systems and culverts throughout the City because since many of the culverts are still frozen. B. Mayor Councilmember Labadie in Memorial Day, the fourth T and recommended residents times. Councilme ber Sundberg as.. at the 54400t setback issue b+ asked if other ,cities had diffe Planning Director' Darling st along arterial roadways and communities are startinL to a ncil permits, issues in the Minnetonka still a few ,applications pending, ons are in place. He stated that that they are waiting until the road They are continuing to fill potholes inspecting and working on some of winter essentially ended last week, note of next month's meetings being the second Monday and because of lay. She stated that the Parks Commission meeting will be changed as well k at the !calendar on the City website for clarification of meetings dates and I if the'Council was interested in asking the Planning Commission to look g revised for different types of roadways based on discussion tonight. She it setback rules for different types of roadways. I that the city she previously worked for had a rule of a 50 -foot setback 25 -foot setback for local roadways. Attorney Keane noted that other consideration and offer flexibility to encourage construction of porches. Mayor Zerby noted that the City is hosting the Lake Minnetonka Mayor's Forum for the fourteen cities that are around the lake on Friday, April 27, 2018 at 7:30. Mayor Zerby asked if there was a weight restriction for sidewalks because he has noticed a lot of them need cleaning debris and waste off them. Director Brown stated that they like to time the cleaning of sidewalks with street sweeping because then they can sweep it into the street and have the street sweeper immediately pick it up rather than sweeping it into people's yards. ■ 11. ADJOURN Sundberg moved, Johnson seconded, Adjourning the City Council Regular Meeting of April 23, 2018, at 9:48 P.M. Motion passed 4/0. ATTEST: Sani Scott Zerby, Mayor #2C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: May 14, 2018 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Interim Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64460 — 64496 & ACH 290,252.02 Total Claims $290,252.02 We have also included a payroll summary for the payroll period ending April 29, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Payroll AP Distribution User: mnguyen Of Batch: 00001.05.2018 - PR -04 -30 -2018 h Shorewood S CITY OF SHOREWOOD Vendor Deduction Account Amount 10 - NCPERS MINNESOTA PL - PERA Life 700 -00- 2180 -0000 16.00 11 - MINNESOTA DEPARTMENT C STATE - State Income Tax 700 -00- 2173 -0000 2,251.29 12 - AFSCME MN COUNCIL 5 - UN UN - Union Dues 700 -00- 2182 -0000 335.44 2 - ICMA RETIREMENT TRUST-30' - Deferred Comp Flat Amount 700 -00- 2176 -0000 2,865.00 DC -FL - Deferred Comp Flat Amount Total 2,865.00 DC -P - Deferred Comp Percentage 700 -00- 2176 -0000 158.24 DC -P - Deferred Comp Percentage Total 158.24 2 - ICMA RETIREMENT TRUST-30' . Total 3,023.24 5- EFTPS- FEDERAL W/H FED - Federal Income Tax 700 -00- 2172 -0000 4,250.54 FED - Federal Income Tax Total 4,250.54 FICA - FICA Employee Portion 700 -00- 2174 -0000 3,307.88 FICA - FICA Employee Portion Total 3,307.88 FICAR - FICA Employer Portion 700 -00- 2174 -0000 3,307.88 FICAR - FICA Employer Portion Total 3,307.88 MEDI - Medicare Employee Portion 700 -00- 2174 -0000 773.59 PR - AP Distribution (04/27/2018 - 10:44 AM) Page 1 Vendor Deduction Account Amount MEDI - Medicare Employee Portion Total 773.59 MEDIR - Medicare Employer Portion 700 -00- 2174 -0000 773.59 MEDIR - Medicare Employer Portion Total 773.59 5 - EFTPS - FEDERAL W/H Total 12,413.48 6 - HEALTH PARTNERS -GROUP H -CP - Health Ins - CoPay 700 -00- 2171 -0000 2,393.15 H -CP - Health Ins - CoPay Total 2,393.15 H -HSA - Health Insurance -HSA 700 -00- 2171 -0000 5,433.16 H -HSA - Health Insurance -HSA Total 5,433.16 6 - HEALTH PARTNERS -GROUP Total 7,826.31 665 - OPTUM BANK HSA -013 - HSA -OPTUM BANK 700 -00 -2183 -0000 573.84 7 - MINNESOTA LIFE LI - Life Insurance 700 -00- 2180 -0000 573.22 9 -PERA MNPERA - MN -PERA Deduction 700 -00- 2175 -0000 3,515.66 MNPERA - MN -PERA Deduction Total 3,515.66 MNPERR - MN PERA Benefit Emplo 700 -00- 2175 -0000 4,056.55 MNPERR - MN PERA Benefit Employer Total 4,056.55 9 - PERA Total 7,572.21 Report Total 34,585.03 PR - AP Distribution (04/27/2018 - 10:44 AM) Page 2 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 05/03/2018 - 3:38PM Batch: 00004.04.2018 - BOM -CC -Mar Invoice No Description Amount Payment Date Acct Number Reference Vendor: 868 BANK OF MONTREAL Check Sequence: 1 ACH Enabled: True Mar- 2018- AutoPD Culligan Bottled Drinking Water 96.35 04/25/2018 101 -19- 4245 -0000 Mar- 2018- AutoPD Winstream -City Hall 109.24 04/25/2018 101 -19- 4321 -0000 Mar- 2018- AutoPD Winstream - Public Works 53.02 04/25/2018 101 -32- 4321 -0000 Mar- 2018- AutoPD Winstream -3 Parks 164.29 04/25/2018 101 -52- 4321 -0000 Mar- 2018- AutoPD Chanhassen- 18505 -002 - Stormwa 45.72 04/25/2018 101 -52- 4380 -0000 Mar- 2018- AutoPD Krueger International- Chairs 18,388.75 04/25/2018 201 -00- 4223 -0000 Mar- 2018- AutoPD ProSource Wholesale - Materials 9,576.01 04/25/2018 201 -00- 4223 -0000 Mar- 2018- AutoPD Culligan Bottled Water - Solar Salt 82.40 04/25/2018 201 -00- 4245 -0000 Mar- 2018- AutoPD Waste Mgmt- Public Works 579.68 04/25/2018 101 -32- 4400 -0000 Mar- 2018- AutoPD S & S Tree Horticultural Spec 1,105.00 04/25/2018 101 -32- 4400 -0000 Mar- 2018- AutoPD Waste Mgmt -SSCC 229.71 04/25/2018 201 -00- 4400 -0000 Mar- 2018- AutoPD Winstream -City of Shorewood 55.60 04/25/2018 601 -00- 4395 -0000 Mar- 2018- AutoPD Winstream - Boulder Bridge 55.63 04/25/2018 601 -00- 4396 -0000 Mar- 2018- AutoPD Verizon -Lift Station 207.30 04/25/2018 611 -00- 4321 -0000 Mar- 2018- AutoPD Republic Services 9,993.60 04/25/2018 621 -00- 4400 -0000 Mar- 2018- AutoPD Winstream -City of Shorewood 110.78 04/25/2018 601 -00- 4321 -0000 Mar- 2018 - Brenda Ferguson Waterworks - Water Meters 2,572.24 04/25/2018 601 -00- 4265 -0000 Mar- 2018 - Brenda Office Depot - Supplies 54.37 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda Office Depot - Supplies 37.14 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda Office Depot - Supplies 14.24 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda Office Depot - Supplies Return -37.14 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda Office Depot - Supplies 4.19 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda Office Depot - Supplies 52.55 04/25/2018 101 -13- 4200 -0000 Mar- 2018 - Brenda St Cloud State - Clerk Institute 345.00 04/25/2018 101 -13- 4331 -0000 Mar- 2018 -Brett Mutt Mitt - Mutt Mitts 590.74 04/25/2018 101 -52- 4245 -0000 Mar- 2018 -Brett Amazon - Batteries 65.67 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Brett Amazon - LED Lights 84.96 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Brett Shorewood True Value - D Batteries 13.99 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Brett Traffic Sign Corp - Signs & Supplies 344.40 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Bruce Menards - Lumber 112.18 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Bruce Menards - Lumber 177.94 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Bruce Gulf Oil -Gas 48.05 04/25/2018 101 -32- 4212 -0000 AP- Computer Check Proof List by Vendor (05/03/2018 - 3:38 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Mar- 2018 -Bruce Gulf Oil -Gas 71.01 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Bruce Gulf Oil -Gas 31.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Darlin Sensible Land Use Coalition -Sue & Todd 100.00 04/25/2018 101 -18- 4331 -0000 Mar- 2018 -Faschi Gulf Oil - Gas 105.02 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Faschi Gulf Oil - Gas 34.32 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Faschi Red Wing Shore - Boots 250.00 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Faschi Shorewood True Value- Parts 29.99 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Faschi Northern Tool Equip - Hovels /Tools 91.88 04/25/2018 101 -32- 4240 -0000 Mar- 2018 -Heitz SUperamerica - Gas 79.61 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Heitz SUperamerica - Gas 75.44 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Heitz Wenck Associates - Training SD License 30.00 04/25/2018 601 -00- 4331 -0000 Mar- 2018 -Heitz Pollution Control Agent - Exam SD License 390.00 04/25/2018 601 -00- 4331 -0000 Mar- 2018 -Larry Shorewood True Value - Paint Supplies 9.98 04/25/2018 101 -19- 4223 -0000 Mar- 2018 -Larry Alldata Corp - Truck/Auto Tech Svc 1,500.00 04/25/2018 101 -32- 4400 -0000 Mar- 2018- LerudG Henn County - On -Site Consultation 145.00 04/25/2018 201 -00- 4245 -0000 Mar- 2018- LerudG Shorewood True Value - Paint Brush 6.99 04/25/2018 101 -19- 4245 -0000 Mar- 2018- LerudG Joey Nova's - Meeting 115.00 04/25/2018 101 -13- 4331 -0000 Mar- 2018 - Lugows Gulf Oil - Gas 72.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Lugows Gulf Oil - Gas 74.01 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Lugows Gulf Oil - Gas 75.40 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Lugows Gulf Oil - Gas 66.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Lugows Harbor Freight Tools - Bins 42.38 04/25/2018 601 -00- 4240 -0000 Mar- 2018 -MasonB MN State Patrol - Comm Veh Tags 28.50 04/25/2018 101 -32- 4437 -0000 Mar- 2018 -MasonB H & L Mesabi - Cuting Edges 1,738.84 04/25/2018 101 -33- 4245 -0000 Mar- 2018 -MasonB Carquest - Gen. Supplies 6.43 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -MasonB Brockwells Hydraulics -Train Hyd 595.00 04/25/2018 101 -32- 4331 -0000 Mar- 2018 -MasonB Carquest - Parts 17.28 04/25/2018 101 -32- 4221 -0000 Mar- 2018 -MasonB Carquest - Parts 8.03 04/25/2018 101 -32- 4221 -0000 Mar- 2018 -MasonB Carquest - Drive Shaft parts 45.56 04/25/2018 101 -32- 4221 -0000 Mar- 2018 -MasonB Boyer Ford Trucks - Brake 255.46 04/25/2018 101 -32- 4221 -0000 Mar- 2018 -MasonB Westside Wholesale -Tires 718.68 04/25/2018 101 -32- 4221 -0000 Mar- 2018 -MasonB Carquest - Brake Bleeder 47.49 04/25/2018 101 -32- 4240 -0000 Mar- 2018 -MasonB Carquest - Fluids 29.05 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -MasonB Holiday -Gas 125.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018- MooreJ Survey Monkey - Planning Survey 35.00 04/25/2018 101 -18- 4331 -0000 Mar- 2018 - Pounde SUperamerica - Gas 67.31 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Pounde SUperamerica - Gas 79.80 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Pounde SUperamerica - Gas 20.34 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Pounde SUperamerica - Gas 59.35 04/25/2018 101 -32- 4212 -0000 Mar- 2018 - Pounde SUperamerica - Gas 43.04 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Holiday Station - Gas 66.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Superamerica - Gas 28.00 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Holiday Station - Gas 54.00 04/25/2018 101 -32- 4212 -0000 AP- Computer Check Proof List by Vendor (05/03/2018 - 3:38 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Mar- 2018 -Robert Gulf Oil 74.55 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Gulf Oil 80.10 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Gulf Oil 39.10 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert Gulf Oil 35.15 04/25/2018 101 -32- 4212 -0000 Mar- 2018 -Robert The Home Depot - Mailbox 19.90 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Robert Shorewood True Value - Handle Broom 18.98 04/25/2018 101 -32- 4245 -0000 Mar- 2018 -Thone Shorewood True Value- Command Strips Poster 12.89 04/25/2018 101 -52- 4245 -0000 Mar- 2018 -Thone Shutterfly -Print of Phot Contest 58.58 04/25/2018 101 -11- 4245 -0000 Mar- 2018 -Thone Amazon - Coffee 26.94 04/25/2018 101 -19- 4245 -0000 Mar- 2018 -Thone Coffee - Quarterly One -One with Julie 4.60 04/25/2018 101 -13- 4331 -0000 Mar- 2018 -Thone MN National Public EMplyer Labor - Membersh 200.00 04/25/2018 101 -13- 4433 -0000 Mar- 2018 -Twila Home Depot - Garden Fair 18.79 04/25/2018 201 -00- 4248 -0000 Mar- 2018 -Twila Kowalski's - Garden Fair 50.00 04/25/2018 201 -00- 4248 -0000 Check Total: 53,436.37 Total for Check Run: 53,436.37 Total of Number of Checks: Reference AP- Computer Check Proof List by Vendor (05/03/2018 - 3:38 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 05/04/2018 - 1:07PM Batch: 00001.05.2018 - PR -04 -30 -2018 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Check Sequence: 1 ACH Enabled: True May -2018 PR Batch 00001.05.2018 Union Dues 335.44 04/27/2018 700 -00- 2182 -0000 PR Batch 00001.05.2018 Union Dues Check Total: 335.44 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 2 ACH Enabled: True 589852 Open Book Meeting 61.68 05/04/2018 101 -13- 4351 -0000 591680 60 -Day Period Notice 41.65 05/04/2018 101 -13- 4351 -0000 591812 60 -Day Period Notice 26.99 05/04/2018 101 -13- 4351 -0000 Check Total: 130.32 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 3 ACH Enabled: True PR -04 -30 -2018 PR Batch 00001.05.2018 Federal Income Tax 4,250.54 04/27/2018 700 -00- 2172 -0000 PR Batch 00001.05.2018 Federal Income I PR -04 -30 -2018 PR Batch 0000 1.05.2018 FICA Employee Portio 3,307.88 04/27/2018 700 -00- 2174 -0000 PR Batch 0000 1.05.2018 FICA Employee _ PR -04 -30 -2018 PR Batch 0000 1.05.2018 FICA Employer Portioj 3,307.88 04/27/2018 700 -00- 2174 -0000 PR Batch 0000 1.05.2018 FICA Employer ] PR -04 -30 -2018 PR Batch 00001.05.2018 Medicare Employee Pc 773.59 04/27/2018 700 -00- 2174 -0000 PR Batch 00001.05.2018 Medicare Emplo,. PR -04 -30 -2018 PR Batch 00001.05.2018 Medicare Employer Po 773.59 04/27/2018 700 -00- 2174 -0000 PR Batch 00001.05.2018 Medicare Emplo,. Check Total: 12,413.48 Vendor: 201 GOVERNMENT FINANCE OFFICERS ASSO( Check Sequence: 4 ACH Enabled: False 2017 -CAFR 2017 - CAFR 370.00 05/04/2018 101 -16- 4301 -0000 Check Total: 370.00 Vendor: 216 HENNEPIN COUNTY - RECORDER/REGISTI Check Sequence: 5 ACH Enabled: False 6120P1easantAve Grant of Easement- 6120 Pleasant Avenue 48.00 05/04/2018 101 -13- 4400 -0000 6140P1easantAve Grant of Easement- 6140 Pleasant Avenue 48.00 05/04/2018 101 -13- 4400 -0000 Check Total: 96.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 6 ACH Enabled: False PR -04 -30 -2018 PR Batch 0000 1.05.2018 Deferred Comp Flat Ai 2,865.00 04/27/2018 700 -00- 2176 -0000 PR Batch 00001.05.2018 Deferred Comp I AP- Computer Check Proof List by Vendor (05/04/2018 - 1:07 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference PR -04 -30 -2018 PR Batch 00001.05.2018 Deferred Comp Percen 158.24 04/27/2018 700 -00- 2176 -0000 PR Batch 00001.05.2018 Deferred Comp I Check Total: 3,023.24 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 7 ACH Enabled: True PR -04 -30 -2018 PR Batch 00001.05.2018 State Income Tax 2,251.29 04/27/2018 700 -00- 2173 -0000 PR Batch 00001.05.2018 State Income Tax Check Total: 2,251.29 Vendor: 7 MINNESOTA LIFE Check Sequence: 8 ACH Enabled: True May -2018 PR Batch 00001.05.2018 Life Insurance 573.22 04/27/2018 700 -00- 2180 -0000 PR Batch 00001.05.2018 Life Insurance Check Total: 573.22 Vendor: 10 NCPERS MINNESOTA Check Sequence: 9 ACH Enabled: False May -2018 PR Batch 00001.05.2018 PERA Life 16.00 04/27/2018 700 -00- 2180 -0000 PR Batch 00001.05.2018 PERA Life Check Total: 16.00 Vendor: 665 OPTUM BANK Check Sequence: 10 ACH Enabled: True PR -04 -30 -2018 PR Batch 00001.05.2018 HSA - OPTUM BANK 573.84 04/27/2018 700 -00- 2183 -0000 PR Batch 00001.05.2018 HSA - OPTUM B. Check Total: 573.84 Vendor: 9 PERA Check Sequence: 11 ACH Enabled: True PR -04 -30 -2018 PR Batch 0000 1.05.2018 MN -PERA Deduction 3,515.66 04/27/2018 700 -00- 2175 -0000 PR Batch 0000 1.05.2018 MN -PERA Dedu PR -04 -30 -2018 PR Batch 0000 1.05.2018 MN PERA Benefit Em 4,056.55 04/27/2018 700 -00- 2175 -0000 PR Batch 0000 1.05.2018 MN PERA Benel Check Total: 7,572.21 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 12 ACH Enabled: True 5102846200 -Ap18 5655 Merry Lane 48.64 05/04/2018 101 -52- 4380 -0000 5655 Merry Lane 5 1 1 2045 5 86 -Ap18 5755 Country Club Rd 14.43 05/04/2018 101 -19- 4380 -0000 5755 Country Club Rd 5145317119 -Ap18 C.H.Svcs 424.50 05/04/2018 101 -19- 4380 -0000 C.H.Svcs 5145317119 -Ap18 P.W. Bldg Svc 235.52 05/04/2018 101 -32- 4380 -0000 P.W. Bldg Svc 5145317119 -Ap18 Parks 619.00 05/04/2018 101 -52- 4380 -0000 Parks 5145317119 -Ap18 P.W. Street Lights Svc 3,250.15 05/04/2018 101 -32- 4399 -0000 P.W. Street Lights Svc 5145317119 -Ap18 Amesbury 693.38 05/04/2018 601 -00- 4394 -0000 Amesbury 5145317119 -Ap18 Boulder Bridge 671.27 05/04/2018 601 -00- 4396 -0000 Boulder Bridge 5145317119 -Ap18 S.E. Area Svc 1,991.74 05/04/2018 601 -00- 4398 -0000 S.E. Area Svc 5145317119 -Ap18 Street Lights - 1,094.72 05/04/2018 611 -00- 4380 -0000 Street Lights 5145368132 -Ap18 5700 County Rd 19 31.29 05/04/2018 101 -32- 4399 -0000 5700 County Rd 19 5145368132 -Ap18 5700 County Rd 19 - Unit Light 169.59 05/04/2018 101 -32- 4399 -0000 5700 County Rd 19 - Unit Light 5175061613 -Ap18 24253 Smithtown Rd 288.91 05/04/2018 601 -00- 4395 -0000 24253 Smithtown Rd AP- Computer Check Proof List by Vendor (05/04/2018 - 1:07 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 5189996372 -Ap18 5191102220 -Ap18 6000 Chaska Road - Credit 5735 Country Club Rd Check Total: Total for Check Run: Total of Number of Checks: - 2,611.76 05/04/2018 450 -00- 4400 -0019 597.10 05/04/2018 201 -00- 4380 -0000 5,329.04 32,684.08 12 Street Lights 5735 Country Club Rd AP- Computer Check Proof List by Vendor (05/04/2018 - 1:07 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 05/10/2018 - 8:53AM Batch: 00002.05.2018 - CC -05 -14 -2018 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 887 ADVANCED ENGINEERING & ENVIRONMI Check Sequence: 1 ACH Enabled: False 57475 Boulder Bridge Well MCC Replacement 6,858.30 05/14/2018 601 -00- 4680 -0000 57571 SCADA Svc - March 894.00 05/14/2018 601 -00- 4400 -0000 Check Total: 7,752.30 Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 2 ACH Enabled: True INV 165402 Monthly Maint- Konica Minolta 104.00 05/14/2018 101 -13- 4221 -0000 Check Total: 104.00 Vendor: 598 SANDY AHLSTROM Check Sequence: 3 ACH Enabled: False 2018 - Garden 2018- Garden - Silverwood Park 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 479 MARY BABCOCK Check Sequence: 4 ACH Enabled: False 2018 - Garden 2018 - Garden -Manor Park 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 557 JAMES CLAYTON BERDAHL Check Sequence: 5 ACH Enabled: False 2018 - Garden 2018 - Garden - Freeman Park Plaza 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 455 BERGAN -KDV Check Sequence: 6 ACH Enabled: False 996685 Finance Service 6,944.00 05/14/2018 101 -15- 4400 -0000 996685 Finance Service 992.00 05/14/2018 601 -00- 4400 -0000 996685 Finance Service 992.00 05/14/2018 611 -00- 4400 -0000 996685 Finance Service 992.00 05/14/2018 631 -00- 4400 -0000 Check Total: 9,920.00 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 127 TENA BRANDHORST Check Sequence: 7 ACH Enabled: False 2018 - Garden 2018 - Garden - Southshore Community Center 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 132 C & J ENTERTAINMENT, LLC Check Sequence: 8 ACH Enabled: False 1337 Music in the Park - 1st Half 622.50 05/14/2018 101 -53- 4248 -0000 Check Total: 622.50 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 9 ACH Enabled: True 79456885 - 042318 5735 Country Club Rd 217.76 05/14/2018 201 -00- 4380 -0000 80000150112 - 042718 20405 Knighsbridge Rd 94.88 05/14/2018 601 -00- 4394 -0000 80000150112 - 042718 28125 Boulder Bridge 223.22 05/14/2018 601 -00- 4396 -0000 80000150112 - 042718 24200 Smithtown Rd 589.86 05/14/2018 101 -32- 4380 -0000 80000150112 - 042718 5745 Ctry Club & 25200 Hwy 7 179.16 05/14/2018 101 -52- 4380 -0000 80000150112 - 042718 5755 Country Club Rd 242.10 05/14/2018 101 -19- 4380 -0000 86501806 - 042318 20630 Manor Rd 52.74 05/14/2018 101 -52- 4380 -0000 Check Total: 1,599.72 Vendor: 137 CENTURY LINK Check Sequence: 10 ACH Enabled: False 9524702294 -Ap18 952 - 470 - 2294 -PW 61.07 05/14/2018 101 -32- 4321 -0000 9524706340 -Ap18 952- 474 - 6340 -CH 122.97 05/14/2018 101 -19- 4321 -0000 9524707819 -Ap18 952 - 470 - 7819 -SSCC 117.14 05/14/2018 201 -00- 4321 -0000 New Line 9524709605 -Ap18 952- 474 - 9605 - Amesbury 76.38 05/14/2018 601 -00- 4394 -0000 9524709606 -Ap18 952- 474 - 9606 - Amesbury 74.41 05/14/2018 601 -00- 4394 -0000 Check Total: 451.97 Vendor: 915 CINTAS Check Sequence: 11 ACH Enabled: False 4005000415 Monthly Svc - PWs 333.73 05/14/2018 101 -32- 4400 -0000 4005174076 Monthly Svc - PWs 309.35 05/14/2018 101 -32- 4400 -0000 4005335464 Monthly Svc - PWs 333.73 05/14/2018 101 -32- 4400 -0000 4005505660 Monthly Svc - PWs 347.20 05/14/2018 101 -32- 4400 -0000 Check Total: 1,324.01 Vendor: 631 CLIMB THEATRE INC., Check Sequence: 12 ACH Enabled: False 22053 Climb's Performance Edu Class - 8/8/18 475.00 05/14/2018 101 -53- 4248 -0000 Check Total: 475.00 Vendor: 818 DPC INDUSTRIES, INC. Check Sequence: 13 ACH Enabled: False AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 827000592 -18 Chlorine 462.50 05/14/2018 601 -00- 4245 -0000 Check Total: 462.50 Vendor: 513 ECONO SIGNS, LLC. Check Sequence: 14 ACH Enabled: False 10- 944163 Signs 446.88 05/14/2018 101 -32- 4245 -0000 Check Total: 446.88 Vendor: 219 ELLY PIEPER Check Sequence: 15 ACH Enabled: False 04 -17 -2018 SSC- Tablecloths 8.00 05/14/2018 201 -00- 4400 -0000 04 -24 -2018 SSC - Tablecloths 68.00 05/14/2018 201 -00- 4400 -0000 05 -01 -2018 SSC - Tablecloths 48.00 05/14/2018 201 -00- 4400 -0000 April -2018 SSC - Tablecloths 124.00 05/14/2018 201 -00- 4400 -0000 Check Total: 248.00 Vendor: 903 FIRST SCRIBE Check Sequence: 16 ACH Enabled: False 2476995 ROW Web Monthly Fee 75.00 05/14/2018 601 -00- 4400 -0000 2476995 ROW Web Monthly Fee 75.00 05/14/2018 611 -00- 4400 -0000 Check Total: 150.00 Vendor: 925 FRONTIER PRECISION, INC. Check Sequence: 17 ACH Enabled: False 173003 GPS - GIS 5,541.52 05/14/2018 601 -00- 4680 -0000 Check Total: 5,541.52 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 18 ACH Enabled: True 8040717 Monthly Rental 19.00 05/14/2018 601 -00- 4400 -0000 8040717 Monthly Rental 19.00 05/14/2018 611 -00- 4400 -0000 8040717 Monthly Rental 19.00 05/14/2018 631 -00- 4400 -0000 Check Total: 57.00 Vendor: 206 TWILA GROUT Check Sequence: 19 ACH Enabled: True April- 2018 - Mileage MILEAGE 33.79 05/14/2018 201 -00- 4331 -0000 Check Total: 33.79 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 20 ACH Enabled: True 1000110344 Monthly Radio MESB 121.56 05/14/2018 101 -32- 4321 -0000 Check Total: 121.56 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 436 MARK HODGES Check Sequence: 21 ACH Enabled: True 04 -23 -2018 Video Tape Service 70.00 05/14/2018 101 -11- 4400 -0000 Check Total: 70.00 Vendor: 896 HUEBSCH SERVICES Check Sequence: 22 ACH Enabled: True 4069320 SSCC Mats 32.00 05/14/2018 201 -00- 4400 -0000 4069320 City Hall Mats 83.15 05/14/2018 101 -19- 4400 -0000 Check Total: 115.15 Vendor: 922 INFINITY PLUMBING, INC. Check Sequence: 23 ACH Enabled: False 5550MeadowvwRef 5550 Meadowview Road - Overpaid Refund 540.00 05/14/2018 101 -00- 3624 -0000 Check Total: 540.00 Vendor: 225 INTERNATIONAL INSTITUTE OF MUNICIP Check Sequence: 24 ACH Enabled: False 2018 - Pricco 2018 -Dues- Brenda Pricco 100.00 05/14/2018 101 -13- 4433 -0000 2018 - Thone 2018 -Dues -Sandra Thone 160.00 05/14/2018 101 -13- 4433 -0000 Check Total: 260.00 Vendor: 242 LUCINDA KIRCHER Check Sequence: 25 ACH Enabled: False 2018 - Garden 2018 - Garden - Cathcart Park 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: UB *00165 Kenneth Koppes Check Sequence: 26 ACH Enabled: False Refund Check 63.23 05/08/2018 611 -00- 2010 -0000 Refund Check 27.09 05/08/2018 631 -00- 2010 -0000 Refund Check 27.10 05/08/2018 621 -00- 2010 -0000 Check Total: 117.42 Vendor: 247 DREW KRIESEL Check Sequence: 27 ACH Enabled: False April -2018 Building Maint. Services 1,187.00 05/14/2018 201 -00- 4400 -0000 April -2018 Building General Supplies Exp 35.11 05/14/2018 201 -00- 4245 -0000 April -2018 Events Program/Class Services 1,100.00 05/14/2018 201 -00- 4248 -0000 Check Total: 2,322.11 Vendor: 482 KUTAK ROCK LLP Check Sequence: 28 ACH Enabled: True 2413514 General Corporate 1,850.00 05/14/2018 101 -16- 4304 -0000 2413515 Personnel 629.00 05/14/2018 101 -16- 4304 -0000 2413516 Public Improvement Project 333.00 05/14/2018 404 -00- 4620 -0014 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 2413519 Administrative Code 499.50 05/14/2018 101 -16- 4304 -0000 2413594 Minnetonka Country Club 832.50 05/14/2018 450 -00- 4302 -0016 2414101 Utility Franchise Ord- CtrPoint 37.00 05/14/2018 101 -16- 4304 -0000 2414311 Organized Collection 851.00 05/14/2018 101 -16- 4304 -0000 2414694 Right of Way Ordinance 55.50 05/14/2018 631 -00- 4400 -0000 2414863 Cathcart Park 148.00 05/14/2018 402 -00- 4304 -0000 2415407 6035 Galpin Lake Road 111.00 05/14/2018 101 -16- 4304 -0000 Check Total: 5,346.50 Vendor: 531 LEAGUE OF MINNESOTA CITIES Check Sequence: 29 ACH Enabled: False 2018 -MCMA 2018 - MCMA- Dues - Greg Lerud 135.60 05/14/2018 101 -13- 4433 -0000 Check Total: 135.60 Vendor: 620 MANGOLD HORTICULTURE Check Sequence: 30 ACH Enabled: True 6597 Monthly City Landscape 290.00 05/14/2018 101 -19- 4400 -0000 6621 Monthly SSCC Landscape 190.00 05/14/2018 201 -00- 4400 -0000 Check Total: 480.00 Vendor: 268 NORMA & GENE MARIEN Check Sequence: 31 ACH Enabled: False 2018 - Garden 2018 - Garden - Freeman Park Entrance 100.00 05/14/2018 101 -53- 4245 -0000 Check Total: 100.00 Vendor: 466 MCFOA TREASURER -MARTY BODE Check Sequence: 32 ACH Enabled: False 2018 -Grout 2018 - 2019 -Dues - Twila Grout 45.00 05/14/2018 101 -13- 4433 -0000 2018 - Nguyen 2018 - 2019 -Dues - Michelle Nguyen 45.00 05/14/2018 101 -15- 4433 -0000 2018 - Thone 2018- 2019 -Dues - Sandra Thone 45.00 05/14/2018 101 -13- 4433 -0000 Check Total: 135.00 Vendor: 283 METRO SALES INC Check Sequence: 33 ACH Enabled: False INV 1057777 Yearly Coverage- Ricoh/MP 2000 315.00 05/14/2018 101 -32- 4221 -0000 Ricoh/MP 2000 -B /W Check Total: 315.00 Vendor: 279 METROPOLITAN COUNCIL (WASTEWATE_ Check Sequence: 34 ACH Enabled: True 1081696 IMD Permit 475.00 05/14/2018 611 -00- 4437 -0000 1082999 Monthly Waste Water Svc 64,243.45 05/14/2018 611 -00- 4385 -0000 Check Total: 64,718.45 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 35 ACH Enabled: True AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 77175 Newsletter Postages 464.22 05/14/2018 101 -13- 4208 -0000 77175 Newsletter Svc 424.88 05/14/2018 101 -13- 4400 -0000 March -2018 Credit for April -35.29 05/04/2018 101 -13- 4208 -0000 March -2018 Newsletter Svc 424.88 05/04/2018 101 -13- 4400 -0000 March -2018 Postage 463.96 05/04/2018 101 -13- 4208 -0000 Check Total: 1,742.65 Vendor: 305 MNSPECT, LLC Check Sequence: 36 ACH Enabled: True 7403 Inspection Services 2,450.00 05/14/2018 101 -24- 4400 -0000 7404 Inspection Services 1,435.00 05/14/2018 101 -24- 4400 -0000 Check Total: 3,885.00 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 37 ACH Enabled: True April -2018 Mileage Reimbursement 101.06 05/14/2018 101 -15- 4331 -0000 Check Total: 101.06 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 38 ACH Enabled: True 571768 Badger Pk -5745 Country Club Rd 61.42 05/14/2018 101 -52- 4410 -0000 571769 Cathcart Park -26655 W- 62nd ST 61.42 05/14/2018 101 -52- 4410 -0000 571770 Freeman Park -6000 Eureka Rd 61.42 05/14/2018 101 -52- 4410 -0000 571771 Silverwood Pk -5755 Covington R 61.42 05/14/2018 101 -52- 4410 -0000 571772 Christmas Lk Rd -5625 Merry Ln 226.27 05/14/2018 101 -52- 4410 -0000 574664 SS Skate -5355 St Albans Bay Rd 50.45 05/14/2018 101 -52- 4410 -0000 Check Total: 522.40 Vendor: 331 JOSEPH PAZANDAK Check Sequence: 39 ACH Enabled: True April -2018 Monthly Mileages Reimbursement 110.64 05/14/2018 101 -24- 4331 -0000 March -2018 Monthly Mileages Reimbursement 149.33 05/14/2018 101 -24- 4331 -0000 Check Total: 259.97 Vendor: 332 PETTY CASH Check Sequence: 40 ACH Enabled: False Changed- 05/3/18 Water & Sewer Permit Changed 20.00 05/14/2018 101 -00- 3624 -0000 Check Total: 20.00 Vendor: 240 KENNETH POTTS, PA Check Sequence: 41 ACH Enabled: True April -2018 Prosectution Monthly Services 2,500.00 05/04/2018 101 -16- 4304 -0000 Huelskamp -FordF Forfeiture - Huelskamp - 2010 Ford Fusion 338.47 05/04/2018 101 -16- 4304 -0000 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 7 Check Total: 2,838.47 Vendor: 452 PREHALL ELECTRIC INC. Check Sequence: 42 ACH Enabled: False 675 Electrical Project 10,800.00 05/14/2018 201 -00- 4223 -0000 Check Total: 10, 800.00 Vendor: 685 BRENDA PRICCO Check Sequence: 43 ACH Enabled: True May -2018 Wellsness Expense 40.00 05/14/2018 101 -13- 4101 -0000 Check Total: 40.00 Vendor: 864 QUALITY FLOW SYSTEMS, INC. Check Sequence: 44 ACH Enabled: False 35067 L.S. #9 - Emergency Svc - Pump #1 5,860.00 05/14/2018 611 -00- 4400 -0000 35068 L.S. #9 - Emergency Svc - Pump #2 5,860.00 05/14/2018 611 -00- 4400 -0000 Check Total: 11,720.00 Vendor: 355 SHRED -N -GO INC Check Sequence: 45 ACH Enabled: False 74156 Inv Date - 12/22/17- Replace Ck #64299 35.83 05/14/2018 101 -13- 4400 -0000 78330 Shred Svc 35.83 05/14/2018 101 -13- 4400 -0000 Check Total: 71.66 Vendor: 924 SOFTLINE DATA, INC. Check Sequence: 46 ACH Enabled: False 7205 Public Alert Annual Dues 550.00 05/14/2018 611 -00- 4433 -0000 Check Total: 550.00 Vendor: 372 SWANK MOTION PICTURES, INC. Check Sequence: 47 ACH Enabled: False Order#1518974 Movie in the Park - 09/07/2018 463.00 05/14/2018 101 -53- 4248 -0000 Check Total: 463.00 Vendor: 821 SANDRA LEE THONE Check Sequence: 48 ACH Enabled: True April- 2018 -Exp Mileage Reimbursement 195.66 05/14/2018 101 -13- 4331 -0000 Check Total: 195.66 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 49 ACH Enabled: True M23784 Council Meeting 362.75 05/14/2018 101 -13- 4400 -0000 M23784 Planning Meeting 176.50 05/14/2018 101 -18- 4400 -0000 M23784 Planning Meeting 211.00 05/14/2018 101 -52- 4400 -0000 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 8 Check Total: 750.25 Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 50 ACH Enabled: False 11942 Newsletters - 739.00 05/14/2018 101 -13- 4400 -0000 11942 Spring Cleanup Insert 150.00 05/14/2018 621 -00- 3732 -0000 11942 Park Insert - 270.00 05/14/2018 101 -53- 4351 -0000 Check Total: 1,159.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 51 ACH Enabled: False 11278 Monthly Bacteria Svc 120.00 05/14/2018 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 388 UNIQUE PAVING MATERIALS CORP. Check Sequence: 52 ACH Enabled: True 35161 Cold Mix 688.75 05/14/2018 101 -32- 4250 -0000 35723 Cold Mix 907.50 05/14/2018 101 -32- 4250 -0000 Check Total: 1,596.25 Vendor: 923 CHRIS WEDES Check Sequence: 53 ACH Enabled: False DamagedRefund Room Rental Damage Deposit Refund 125.00 05/14/2018 201 -00- 3410 -0000 Check Total: 125.00 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 54 ACH Enabled: True 232834 Salt & Sand 512.70 05/14/2018 101 -33- 4245 -0000 232897 Salt & Sand 766.66 05/14/2018 101 -33- 4245 -0000 232936 Salt & Sand 469.86 05/14/2018 101 -33- 4245 -0000 232961 Salt & Sand 249.25 05/14/2018 101 -33- 4245 -0000 Check Total: 1,998.47 Vendor: 410 WSB AND ASSOCIATES INC Check Sequence: 55 ACH Enabled: True 0- 002092 - 710 -37 MS4 Svcs 392.00 05/14/2018 631 -00- 4302 -0009 0- 002925 - 120 -28 Minnetonka Country Club 343.00 05/14/2018 450 -00- 4302 -0016 0- 002925 - 160 -23 Water Main- TIF- Oppidan 595.50 05/14/2018 470 -00- 4303 -0000 0- 002925 - 200 -15 Water Supply Plan 1,466.50 05/14/2018 601 -00- 4303 -0000 0- 002925 - 240 -14 Riviera Land & Shorewood Ln St 27,671.50 05/14/2018 404 -00- 4680 -0020 0- 002925 - 300 -13 Badger Park Phase 2 338.00 05/14/2018 402 -00- 4680 -0000 0- 002925 - 350 -10 Starbuck -TH 7 Vine Hill Rd 156.00 05/14/2018 101 -00- 3414 -0000 0- 002925 - 360 -10 Comp Plan Eng. Support -2040 7,810.75 05/14/2018 101 -18- 4400 -0000 0- 002925 - 400 -11 Street Reclamation Improvement 556.50 05/14/2018 404 -00- 4680 -0027 AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference R- 010930 -000 -6 Shwd Ln Ravine Stabilization 8,952.00 05/14/2018 631 -00- 4303 -0000 R- 011017 -000 -6 Sanitary Sewer Lining 5,683.00 05/14/2018 611 -00- 4303 -0000 R- 011227 -000 -3 Gen Eng Svc 4,000.00 05/14/2018 101 -31- 4400 -0000 R- 011228 -000 -3 Misc. Engineering Support 731.00 05/14/2018 101 -31- 4303 -0000 R- 011383 -000 -3 Mott Property Drainage 1,060.00 05/14/2018 631 -00- 4303 -0000 R- 011550 -000 -1 Glen Road Addition 258.25 05/14/2018 402 -00- 4680 -0000 R- 011551 -000 -2 Sealcoat Project 552.50 05/14/2018 404 -00- 4620 -0006 Check Total: 60, 566.50 Vendor: 413 ZEE MEDICAL SERVICE Check Sequence: 56 54096959 First Aid Supplies 140.25 05/14/2018 101 -32- 4245 -0000 Check Total: 140.25 Total for Check Run: 204,131.57 Total of Number of Checks: 56 ACH Enabled: True AP- Computer Check Proof List by Vendor (05/10/2018 - 8:53 AM) Page 9 #2D MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Approve Agreement between SLMPD and City of Excelsior for summer dock and park patrol services Meeting Date: May 14, 2018 Prepared by: Greg Lerud, City Administrator Attachments: Memo from Chief Meehan & 2018 Park and Dock Patrol Services Proposal Background: Each year, the City of Excelsior enters into an agreement with the SLMPD for dock and park patrol services. The Joint Powers Agreement allows a member community to contract with the SLMPD for additional services provided these services do not use existing SLMPD staff. All costs are the responsibility of the contracting city and the other member cities must approve the agreement. Financial or Budget Considerations: There are no financial considerations. Options: Approve the agreement between Excelsior and the SLMPD; deny approval; or request additional information. Recommendation / Action Requested: Staff recommends Council approve the agreement between Excelsior and the SLMPD for the 2018 summer dock and park patrol services. Next Steps and Timeline: Staff will notify the SLMPD and the City of Excelsior of the approval. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 TO: City of Excelsior City of Shorewood City of Tonka Bay City of Greenwood FROM: Chief Mike Meehan DATE April 11th, 2018 RE: 2018 Excelsior Park & Dock Patrol Since the early 1980's, the City of Excelsior has contracted with the South Lake Minnetonka Police Department (SLMPD) for park and dock patrol services. The Joint Powers Agreement allows member cities to contract with the SLMPD for additional services, as long as the proposed services do not use existing SLMPD staffing hours. All costs are the responsibility of the contracting city and the other member cities must approve the agreement. Please submit the proposed Park and Dock agreement between the City of Excelsior and the SLMPD on the agenda for approval at the next city council meeting. Attached is a breakdown of the proposed 2018 Park and Dock Patrol budget. Please contact me if you have any questions or concerns. Projected Budget - 2018 Season* *Included Uniforms, Gear &Training 1,068 $24,699 #2E MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title / Subject: Tea2 Architects — Setback Variance to Construct a New Home and Detached Garage at 5550 Marsh Pointe Drive Meeting Date: May 14, 2018 Prepared by: Marie Darling Reviewed by: Patti Helgesen Review Deadline: July 10, 2018 Attachments: Resolution Approving Variance Policy Consideration: Should the City memorialize a variance approved on April 23, 2018 at 5550 Marsh Pointe Drive with a resolution? Background: At the April 23, 2018 meeting, the City Council approved a variance. However, variances must be approved by resolution with the appropriate findings of fact. Attached is a resolution to memorialize the Council's action on the application. Financial or Budget Considerations: The applicant's application fees cover the cost of processing the request. Options: Approve, deny or modify the attached resolution. Approval of a variance requires a simple majority of the Councilmembers present. Recommendation / Action Requested: Staff recommends approval of the variance subject to the findings in the attached resolution. Next Steps and Timelines: The applicant is in the process of revising their plans to meet the requirements of the CUP and variance approval. Connection to Vision / Mission: Quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S: �Plaaning�Planning Files �Applications�2018 Cases �Siegle CUPS VAR�CAF 150514.docx CITY OF SHOREWOOD RESOLUTION NO. 18 -045 A RESOLUTION GRANTING A SETBACK VARIANCE TO A SIDE LOT LINE ABUTTING MARSH POINTE DRIVE FOR PROPERTY LOCATED AT 5550 MARSH POINTE DRIVE IN THE R -IA ZONING DISTRICT WHEREAS, Tea2 Architects (Applicant) on behalf of property owners Jodie and Paul Siegle, has applied for a variance to allow a home to be constructed 45 feet from the property line along Marsh Pointe Drive where 50 feet is required for property located in the R -IA zoning district at 5550 Marsh Pointe Drive (Subject Property), legally described as: That part of the southeast quarter of the northwest quarter of Section 32, Township 117 north, Range 23 west of the 5th Principal Meridian, described as follows: Beginning at a point in the south line of southeast quarter of the northwest quarter of Section 32, 29 rods east of the southwest corner of the southeast quarter of the northwest quarter of said Section 32, thence north a distance of 20 rods, thence east a distance of 8 rods; thence south a distance of 20 rods to the south line of said southeast quarter of northwest quarter; thence west a distance of 8 rods to point of beginning. Hennepin County, MN. And, WHEREAS, Applicant's request was reviewed by staff and their recommendations were duly set forth in memoranda to the Planning Commission, Mayor and City Council, dated April 3, 2018, on file at City Hall; and WHEREAS, after required notice, a public hearing was held and the application was reviewed by the Planning Commission at its regular meeting on April 17, 2018, the minutes of which meeting are on file at City Hall, and recommended denial of the application; and WHEREAS, Applicant's request for a variance was considered by the City Council at its regular meeting on April 23, 2018, at which time the staff's memoranda and the minutes of the Planning Commission meeting were reviewed and comments were heard by the Council from the City staff, nearby residents and the applicant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: FINDINGS OF FACT The Subject Property is located in the R -IA (Single Family) zoning district. 2. The Subject Property contains approximately 40,392 square feet (.93 acres) of land area and is 132 feet wide measured at the front setback from Smithtown Road. 3. Section 1201.05 of the zoning regulations provides that the purpose of a variance provides a process to allow deviations from the strict provision of the zoning regulations. 4. Section 1201.05 of the zoning regulations provides that in making the above determination, the City may consider the circumstances unique to the property not created by the landowner. 5. The applicant's proposal is identified on the application materials and plans submitted to the City on February 21 and March 12, 2018. CONCLUSIONS A. The Applicants have satisfied the criteria for the grant of a variance under the Shorewood City Code and has established practical difficulty as defined by Minnesota Statutes. B. Based upon the foregoing, the City Council hereby grants to the Applicants a setback of 45 feet where 50 feet is required to build a garage addition as shown on the plans submitted on February 21 and March 12, 2018. C. The City Clerk is hereby authorized and directed to provide a certified copy of this resolution for filing with the Hennepin County Recorder or Registrar of Titles. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of May, 2018. ATTEST: SANDIE THONE, CITY CLERK SCOTT ZERBY, MAYOR 2 #2F MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Deer Management Program — Approve Hunt Dates Meeting Date: May 14, 2018 Prepared by: Greg Lerud Policy Consideration: Should the City continue its Deer Management program for 2018 and set dates for hunt weekends? Background: At the December 11 meeting, the council received a summary of the 2017 hunt, during which 32 deer were harvested. The Three River's Park District aerial survey done on February 5, 2018 counted 114 deer in Shorewood. Staff has discussed this year's program with representatives of the MBRB and possible dates for this year's removal efforts. MBRB proposes four weekend hunts (Fridays thru Sundays): Sept. 21-23 Oct. 5-7 Oct. 19-21 Nov. 2 -4 Backup: Nov. 16 — 18 Financial or Budget Considerations: The MBRB provides its services free of charge. Staff time and related mailing expenses are minimal. Options: Approve the dates, change the dates, or cancel the removal effort. Recommendation / Action Requested: Based on property owner requests for the management service there remains interest in maintaining the program. Next Steps and Timeline: Representatives from MBRB and city staff will continue to look for suitable hunting sites. Permission slips will be sent in August to previous participating property owners and any new ones identified, and the hunter orientation will be September 20. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #2G MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Constructed Improvements and Authorizing Final Payment for the 2016 Trunk Watermain Extension Project, City Project 16 -04 Meeting Date: May 9, 2018 Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Larry Brown, PE, Public Works Director Attachments: Resolution, Final Payment Summary Background: The City awarded the 2016 Trunk Watermain Extension Project, City Project 16 -04, to Widmer Construction, LLC. at the regular City Council meeting on September 26, 2016. The 2016 Trunk Watermain Extension Project included the extension of new watermain from the intersection of Yellowstone Trail and Minnetonka Drive to the proposed Shorewood Senior Living Facility development located at 6000 Chaska Road. To properly serve the facility, watermain was extended from the intersection of Yellowstone Trail and Minnetonka Drive, to the east along Yellowstone Trail, south along Glencoe Road, and east along Park Street to Pheasant Street. The extension further crossed State Highway 7 from Pleasant Street to Chaska Road and extended along Chaska Road to the south property line of the development. Extension of the watermain required open cut installation with full width street restoration. Streets impacted by construction were restored to the existing pavement widths. Widmer Construction, LLC. has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. Widmer Construction, LLC. has submitted the two -year Maintenance Bond, Minnesota Form IC -134 Withholdings Affidavit, lien waivers and the signed request for final payment. A Resolution Accepting Improvements for the 2016 Trunk Watermain Extension Project, City Project 16- 04, and Authorizing Final Payment is included for Council consideration of approval. Financial or Budget Considerations: The bid was awarded to Widmer Construction, LLC in the amount of $1,102,856.13 and the final project construction amount is $1,102, 036.93. The amount remaining for payment with Payment Request No. 9 /Final is $82,720.34. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting Improvements for the 2016 Trunk Watermain Extension Project, City Project 16 -04, and Authorizing Final Payment Widmer Construction, LLC. in the amount of $82,720.34. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 18 -047 A RESOLUTION ACCEPTING IMPROVEMENTS AND AUTHORIZING FINAL PAYMENT FOR THE 2016 TRUNK WATERMAIN EXTENSION PROJECT CITY PROJECT 16 -04 WHEREAS, on September 26, 2016, the City of Shorewood entered into a contract with Widmer Construction, LLC. for the 2016 Trunk Watermain Extension Project, City Project 16 -04; and, WHEREAS, the Contractor has substantially completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of May, 2018. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk Pay Voucher �N [01:4 X11[ 10091 5755 Country Club Road Shorewood, MN 55331 -8926 Project 02925 -16 - SHOR - 2016 Water Main Extension Project Final Pay Voucher No. 9 Page 1 of 9 Contract No. Vendor No. For Period: 10/1/2017 - 3/1/2018 Warrant # Date Funds Encumbered Original $1,102,856.13 Additional N/A Total $1,102,856.13 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Project Engineer Date Approved By City of Shorewood Date Approved By Widmer Construction, LLC Contractor Date Work Certified This Pay Voucher Work Certified To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 02925 -16 $29,072.10 $1,102,036.93 $0.00 $1,019,316.59 $82,720.34 $1,102,036.93 Percent Retained: 0.0000% Amount Paid This Final Pay Voucher $82,720.34 I hereby certify that a Final Examination has been made of the noted Contract, that the Contract has been completed, that the entire amount of Work Shown in this Final Voucher has been performed and the Total Value of the Work Performed in accordance with, and pursuant to, the terms of the Contract is as shown in this Final Voucher. Approved By Project Engineer Date Approved By City of Shorewood Date Approved By Widmer Construction, LLC Contractor Date Pay Voucher Page 2 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Payment Summary No. From Date To Date Work Certified Amount Retained Amount Paid Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 09/26/2016 11/08/2016 $461,796.69 $23,089.83 $438,706.86 2 11/09/2016 11/30/2016 $94,273.56 $4,713.68 $89,559.88 3 12/01/2016 02/21/2017 $41,461.97 $2,073.10 $39,388.87 4 02/22/2017 03/21/2017 $98,716.75 $4,935.84 $93,780.91 5 03/22/2017 04/30/2017 $97,001.71 $4,850.08 $92,151.63 6 05/01/2017 06/12/2017 $65,812.25 $3,290.62 $62,521.63 7 06/13/2017 07/31/2017 $26,119.45 $1,305.97 $24,813.48 8 08/01/2017 09/30/2017 $187,782.45 $9,389.12 $178,393.33 9 10/01/2017 03/01/2018 $29,072.10 ($53,648.24) $82,720.34 Totals: $1,102,036.93 $0.00 $1,102,036.93 02925 -16 Funding Category Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date UNF 1,102,036.91 0.00 1,019,316.57 82,720.34 1,102,036.91 Totals: $1,102,036.91 $0.00 $1,019,316.57 $82,720.34 $1,102,036.91 02925 -16 Funding Source Report Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pay Voucher Amount To Date To Date UNF Unfunded 82,720.34 1,156,095.20 1,102,856.13 1,102,036.91 Totals: $82,720.34 $1,156,095.20 $1,102,856.13 $1,102,036.91 Pay Voucher Page 3 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher SCHEDULE A - WATERMAIN IMPROVEMENTS 1 2021.501 MOBILIZATION LS $14,000.00 1 0 $0.00 1 $14,000.00 2 2104.501 REMOVE L F $6.00 100 0 $0.00 14 $84.00 WATER MAIN 3 2104.509 REMOVE GATE EACH $100.00 1 0 $0.00 0 $0.00 VALVE & BOX 4 2451.509 AGGREGATE C Y $0.01 200 0 $0.00 0 $0.00 BEDDING (CV) TELEVISE 5 2503.603 SANITARY L F $2.00 2210 0 $0.00 1682 $3,364.00 SEWER 24" STEEL 6 2503.603 CASING PIPE L F $432.00 200 0 $0.00 180 $77,760.00 (JACKED) 7 2503.608 DUCTILE IRON LB $4.00 7000 0 $0.00 5454.5 $21,818.00 FITTINGS RECONNECT 8 2504.602 WATER EACH $500.00 2 0 $0.00 0 $0.00 SERVICE CONNECT TO 9 2504.602 EXISTING EACH $8,500.00 1 0 $0.00 1 $8,500.00 WATER MAIN 10 2504.602 HYDRANT EACH $3,207.00 9 0 $0.00 9 $28,863.00 T. 11 2504.602 CORPORATION EACH $396.00 33 8 $3,168.00 32 $12,672.00 STOP 12 2504.602 6" GATE VALVE EACH $1,198.00 9 0 $0.00 8 $9,584.00 & BOX 13 2504.602 8" GATE VALVE EACH $1,632.00 3 0 $0.00 4 $6,528.00 & BOX 14 2504.602 12" GATE VALVE EACH $2,802.00 5 0 $0.00 5 $14,010.00 & BOX 15 2504.602 16" GATE VALVE EACH $8,038.00 2 0 $0.00 2 $16,076.00 & BOX 16 2504.602 BOX RB STOP & EACH $466.00 33 8 $3,728.00 32 $14,912.00 17 2504.603 1" TYPE K L F $28.60 700 0 $0.00 667 $19,076.20 COPPER PIPE WATERMAIN 18 2504.603 DUCTILE IRON L F $36.79 150 0 $0.00 140.6 $5,172.67 CL 52 W /POLY WRAP WATERMAIN 19 2504.603 DUCTILE IRON L F $43.00 140 0 $0.00 108 $4,644.00 CL 52 W /POLY WRAP 10" WATERMAIN 20 2504.603 DUCTILE IRON L F $49.45 30 0 $0.00 23 $1,137.35 CL 52 W /POLY WRAP Pay Voucher Page 4 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher "12" WATERMAIN 21 2504.603 DUCTILE IRON L F $56.45 2600 0 $0.00 2422 $136,721.90 CL 52 W /POLY WRAP" WATERMAIN 22 2504.603 DUCTILE IRON L F $64.25 920 0 $0.00 901 $57,889.25 CL 50 W /POLY WRAP 1" TYPE K 23 2504.603 COPPER L F $60.00 230 0 $0.00 246.5 $14,790.00 SERVICE (BORED) 4" 24 2504.604 POLYSTYRENE S Y $31.50 100 0 $0.00 33.8 $1,064.70 INSULATION Totals For Section SCHEDULE A - WATERMAIN $6,896.00 $468,667.07 IMPROVEMENTS: SCHEDULE B - SURFACE IMPROVEMENTS 25 2021.501 MOBILIZATION LS $17,250.00 1 0 $0.00 1 $17,250.00 26 2101.501 CLEARING ACRE $4,080.00 0.6 0 $0.00 0.2 $816.00 27 2101.502 CLEARING TREE $1,020.00 5 0 $0.00 13 $13,260.00 28 2101.506 GRUBBING ACRE $4,080.00 0.6 0 $0.00 0.1 $408.00 29 12101.507 GRUBBING TREE $612.00 51 0 $0.00 6 $3,672.00 REMOVE 30 2104.503 CONCRETE SF $6.50 20 31.79 $206.64 31.79 $206.64 WALK REMOVE 31 2104.505 CONCRETE S Y $6.50 30 0 $0.00 0 $0.00 DRIVEWAY PAVEMENT REMOVE 32 2104.505 BITUMINOUS S Y $4.05 440 0 $0.00 387.8 $1,570.59 DRIVEWAY PAVEMENT REMOVE 33 2104.505 BITUMINOUS S Y $2.10 8100 0 $0.00 8695.6 $18,260.76 PAVEMENT 34 2104.509 REMOVE SIGN EACH $25.50 10 10 $255.00 10 $255.00 35 2104.509 REMOVE MAIL EACH $100.00 5 2 $200.00 3 $300.00 BOX SUPPORT SAWING 36 2104.511 CONCRETE L F $7.00 30 4 $28.00 4 $28.00 PAVEMENT (FULL DEPTH) SAWING 37 2104.513 BITUMINOUS L F $3.00 1500 0 $0.00 1409.5 $4,228.50 PAVEMENT (FULL DEPTH) SALVAGE Pay Voucher Page 5 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 38 2104.523 CASTING EACH $115.00 2 0 $0.00 0 $0.00 SALVAGE SIGN 39 2104.523 PANEL TYPE EACH $25.50 6 0 $0.00 0 $0.00 SPECIAL SALVAGE AND 40 2104.601 REINSTALL LS $12,075.00 1 0 $0.00 0 $0.00 LANDSCAPE STRUCTURES SALVAGE AND 41 2104.602 REINSTALL EACH $125.00 20 4 $500.00 13 $1,625.00 MAILBOX SALVAGE AND 42 2104.602 REINSTALL MAIL EACH $500.00 1 0 $0.00 0 $0.00 BOX (SPECIAL) 43 2105.501 COMMON C Y $30.00 2000 158 $4,740.00 2158 $64,740.00 EXCAVATION 44 2112.501 SUBGRADE RDST $396.00 32 3.55 $1,405.80 33.35 $13,206.60 PREPARATION STREET 45 2123.610 SWEEPER (WITH HOUR $105.00 20 0 $0.00 22.25 $2,336.25 PICKUP BROOM) 46 2130.501 WATER MGAL $2.00 20 0 $0.00 0 $0.00 AGGREGATE 47 221.501 BASE CLASS 5 TON $16.75 4100 0 $0.00 4190.81 $70,196.07 (100% CRUSHED LIMESTONE) MILL 48 2232.501 BITUMINOUS S Y $3.86 1100 0 $0.00 122 $470.92 SURFACE (2.0 ") BITUMINOUS 49 2357.502 MATERIAL FOR GAL $3.05 500 0 $0.00 630 $1,921.50 TACK COAT TYPE SP 9.5 50 2360.501 WEARING TON $70.80 1100 0 $0.00 1064.86 $75,392.09 COURSE MIX (2,C) TYPE SP 12.5 51 2360.502 NON WEAR TON $65.62 1000 0 $0.00 1117.69 $73,342.82 COURSE MIX (2,C) TYPE SP 9.5 52 2360.503 WEARING SQ YD $3.05 500 34 $103.70 780.7 $2,381.14 COURSE MIX (2,C) 3.0" THICK 53 2504.602 ADJUST GATE EACH $305.00 1 0 $0.00 1 $305.00 VALVE & BOX 54 2504.602 IRRIGATION EACH $262.50 5 0 $0.00 2 $525.00 SYSTEM REPAIR 55 2505.601 UTILITY LS $5,000.00 1 0.5 $2,500.00 1 $5,000.00 COORDINATION CASTING Pay Voucher Page 6 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 56 2506.516 ASSEMBLY EACH $600.00 2 0 $0.00 1 $600.00 57 2506.602 ADJUST FRAME EACH $386.00 13 0 $0.00 13 $5,018.00 & RING CASTING 58 2506.602 CHIMNEY SEALS EACH $177.50 13 0 $0.00 13 $2,307.50 59 2521.501 4" CONCRETE SF $10.00 20 0 $0.00 31.79 $317.90 WALK CONCRETE 60 2531.501 CURB & GUTTER L F $35.50 1440 36 $1,278.00 1796 $63,758.00 DESIGN B618 6" CONCRETE 61 2531.507 DRIVEWAY S Y $76.25 30 0 $0.00 7.5 $571.88 PAVEMENT 62 2535.501 BITUMINOUS L F $9.65 200 0 $0.00 0 $0.00 CURB 63 2540.602 MAIL BOX EACH $125.00 5 2 $250.00 3 $375.00 SUPPORT 64 2540.602 MAIL BOX EACH $75.00 31 6 $450.00 18 $1,350.00 (TEMPORARY) 65 2557.602 REPAIR DOG EACH $100.00 5 0 $0.00 0 $0.00 FENCE 66 2563.601 TRAFFIC LS $4,080.00 1 0.5 $2,040.00 1 $4,080.00 CONTROL 67 2564.531 SIGN PANELS SF $35.19 47 59 $2,076.21 59 $2,076.21 TYPE C 68 2571.501 CONIFEROUS TREE $647.00 5 0 $0.00 0 $0.00 TREE 8' HT B &B DECIDUOUS 69 2571.502 TREE 2.5" CAL TREE $647.00 5 0 $0.00 0 $0.00 B &B 70 2573.502 SILT FENCE, L F $1.47 5000 0 $0.00 0 $0.00 TYPE MS STORM DRAIN 71 2573.530 INLET EACH $178.00 10 0 $0.00 0 $0.00 PROTECTION SEDIMENT 72 2573.533 CONTROL LOG L F $2.96 5000 0 $0.00 2668.6 $7,899.06 TYPE WOOD FIBER TEMPORARY 73 2573.535 ROCK EACH $650.00 11 0 $0.00 2 $1,300.00 CONSTRUCTION ENTRANCE COMMON 74 2574.525 TOPSOIL C Y $25.00 100 25 $625.00 452 $11,300.00 BORROW 75 2575.502 SEED MIXTURE LB $5.08 60 0 $0.00 30 $152.40 21 -111 76 2575.502 SEED MIXTURE LB $5.08 60 0 $0.00 0 $0.00 21 -112 SEED MIXTURE Pay Voucher Page 7 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 77 2575.502 25 -131 LB $3.40 290 0 $0.00 500 $1,700.00 78 2575.502 SEED MIXTURE LB $4.21 10 0 $0.00 0 $0.00 25 -141 HYDRAULIC 79 2575.563 MATRIX TYPE S Y $0.73 11600 0 $0.00 7744 $5,653.12 MULCH SEEDING (INCL 80 2575.604 TOPSOIL & ACRE $1,015.00 1.7 0 $0.00 0 $0.00 FERT) 81 2575.604 SEEDING (INCL ACRE $1,015.00 1.1 0 $0.00 1.6 $1,624.00 FERT) 82 2575.608 SEED MIXTURE POUND $66.00 10 0 $0.00 0 $0.00 34 -262 Totals For Section SCHEDULE B - SURFACE IMPROVEMENTS: $16,65835 $481,780.95 SCHEDULE C - STORM SEWER IMPROVEMENTS 83 2021.501 MOBILIZATION LS $3,950.00 1 0 $0.00 1 $3,950.00 REMOVE 84 2104.501 SEWER PIPE L F $13.00 770 0 $0.00 723 $9,399.00 (STORM) REMOVE 85 2104.509 DRAINAGE EACH $250.00 4 0 $0.00 5 $1,250.00 STRUCTURE 86 2105.604 GEOTEXTILE S Y $1.75 100 146 $255.50 195.2 $341.60 FABRIC TYPE IV GRANULAR 87 2451.609 FOUNDATION TON $0.01 200 0 $0.00 40.78 $0.41 AND/OR BEDDING 12" RC PIPE 88 2501.511 CULVERT L F $37.00 200 0 $0.00 167.5 $6,197.50 CLASS V 24" RC PIPE 89 2501.515 APRON WITH EACH $1,000.00 1 0 $0.00 1 $1,000.00 TRASH GUARD 36" RC SAFETY 90 2501.567 APRON & EACH $1,838.50 1 0 $0.00 1 $1,838.50 GRATE DES 3132 12" RC PIPE 91 2501.602 APRON W/ EACH $567.00 6 0 $0.00 6 $3,402.00 TRASH GUARD 8" PRECAST 92 2502.501 CONCRETE EACH $2,000.00 2 0 $0.00 2 $4,000.00 HEADWALL 93 2502.521 8" PVC PIPE L F $21.25 40 0 $0.00 48 $1,020.00 DRAIN 18" RC PIPE 94 2503.541 SEWER DES L F $42.75 160 0 $0.00 149 $6,369.75 3006 CL III 24" RC PIPE Pay Voucher Page 8 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Quantity Amount Line Item Description Units Unit Price Contract This This Quantity Amount Quantity Pay Pay To Date To Date Voucher Voucher 95 2503.541 SEWER DES L F $47.25 100 0 $0.00 86 $4,063.50 3006 CL III 36" RC PIPE 96 2503.541 SEWER DES L F $73.50 440 0 $0.00 437 $32,119.50 3006 CL III CONST 97 2506.501 DRAINAGE L F $146.25 24 13.4 $1,959.75 23.3 $3,407.63 STRUCTURE DES 48 -4020 CONST 98 2506.501 DRAINAGE L F $475.00 19 2.9 $1,377.50 18.7 $8,882.50 STRUCTURE DES 84 -4020 CONST 99 2506.502 DRAINAGE EACH $499.50 3 0 $0.00 3 $1,498.50 STRUCTURE DESIGN G CONST DRAINAGE 100 2506.502 STRUCTURE EACH $397.00 1 0.2 $79.40 1 $397.00 DESIGN SPECIAL 101 2506.516 CASTING EACH $625.00 5 1 $625.00 5 $3,125.00 ASSEMBLY RANDOM 102 2511.501 RIPRAP CLASS III C Y $85.00 90 0 $0.00 44.7 $3,799.50 Totals For Section SCHEDULE C - STORM SEWER $4,297.15 $96,061.89 IMPROVEMENTS: Change Order 1 - Remove tree and dispose of contaminated material 103 2101.511 CLEARING & LS $2,640.00 1 0 $0.00 1 $2,640.00 GRUBBING HAUL AND 104 2105.607 DISPOSE OF LS $18,653.25 1 0 $0.00 1 $18,653.25 CONTAMINATED MATERIAL Totals For Change Order 1 - Remove tree and dispose of $0.00 $21,29125 contaminated material: Change Order 2 - ADDITIONAL REQUIRED ITEMS 105 2105.543 STABILIZING TON $29.70 153.03 0 $0.00 153.03 $4,544.99 AGGREGATE TEMPORARY 106 2360.501 BITUMINOUS TON $322.61 8 0 $0.00 8 $2,580.88 WEDGE 107 2564.602 SIGN PANELS SF $48.25 7.5 0 $0.00 0 $0.00 \99622 TYPE SPECIAL EROSION 108 2575.523 CONTROL S Y $1.38 222 0 $0.00 2142.17 $2,956.19 BLANKETS CATEGORY 3 Pay Voucher Page 9 of 9 CITY OF SHOREWOOD 5755 Country Club Road Shorewood, MN 55331 -8926 Project No. 02925 -16 Final Pay Voucher No. 9 02925 -16 Project Material Status Estimated Amount Quantity Amount Date Explanation Line Item Description Units Unit Price Contract This This Quantity Amount 11/9/2016 Remove tree and dispose of contaminated material $21,293.25 $21,293.25 CO2 Quantity Pay Pay To Date To Date CO3 Change Order 4/19/2017 CONSTRUCTION CHANGES $22,931.11 $22,931.11 Voucher Voucher 3/1/2018 STORM SEWER TO CORRECT DRAINAGE AT CHASKA Totals For Change Order 2 - ADDITIONAL REQUIRED ITEMS: $1,220.60 $0.00 Order $10,082.06 Change Order 3 - CONSTRUCTION CHANGES 109 2105.505 MUCK C Y $86.05 115 0 $0.00 115 $9,895.75 EXCAVATION 110 2105.507 SUBGRADE C Y $31.13 136 0 $0.00 136 $4,233.68 EXCAVATION 111 2105.604 GEOTEXTILE S Y $2.63 1273 0 $0.00 1273 $3,347.99 FABRIC TYPE V 112 2563.601 TRAFFIC LS $5,453.69 1 0 $0.00 1 $5,453.69 C ONTROL Totals For Change Order 3 - CONSTRUCTION CHANGES: $0.00 $22,931.11 Change Order 4 - STORM SEWER TO CORRECT DRAINAGE AT CHASKA RD 12" RC PIPE 113 2501.511 CULVERT L F $61.03 20 20 $1,220.60 20 $1,220.60 CLASS V Totals For Change Order 4 - STORM SEWER TO CORRECT $1,220.60 $1,220.60 DRAINAGE AT CHASKA RD: Project Totals: $29,07110 $1,102,036.93 02925 -16 Contract Changes Estimated Amount No. Type Date Explanation Amount Paid To Date CO1 Change Order 11/9/2016 Remove tree and dispose of contaminated material $21,293.25 $21,293.25 CO2 Change Order 1/4/2017 ADDITIONAL REQUIRED ITEMS $7,794.11 $10,082.06 CO3 Change Order 4/19/2017 CONSTRUCTION CHANGES $22,931.11 $22,931.11 CO4 Change 3/1/2018 STORM SEWER TO CORRECT DRAINAGE AT CHASKA $1,220.60 $1,220.60 Order RD Contract Change Totals: $53,239.07 $55,527.02 #2H MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: City Hall schedule Meeting Date: May 14, 2018 Prepared by: Greg Lerud, City Administrator Background: Multiple staff members have requested May 25 off for vacation, so only a skeletal crew is available. It is anticipated that it will be a relatively slow day before the holiday weekend. Staff is requesting to officially close city hall this year all day on Friday, May 25. City Hall staff may use their personal day, vacation or accrued comp time for the day off. Options: 1. Keep normal city hall hours. 2. Allow city hall to be closed on May 25 and give remaining staff the option to use vacation or comp time. Requested Council action: A motion authorizing closing City Hall May 25, 2018 and allow staff to use their personal leave, vacation, or comp -time for the closure. Next Steps and Timeline: If the council permits the closure, staff will post notice at city hall and communicate through the website and social media. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 In early 2017, the City Council discussed organized garbage collection, and at the January 31, 2018 meeting, the council directed staff to initiate the process of negotiating with the present solid waste haulers for an organized system. The process that the city is following is laid out in MN Statutes, and it gives the city and the haulers an opportunity to discuss an organized collection system. On April 9, 2018, the city council initiated the process with the haulers. Although Statute sets the minimum time at 60 days, the city expects it to take much longer to work through the discussion process with the haulers. At that same meeting on April 9, the city council adopted a set of priorities; a copy of which is available in the lobby. The first meeting with the haulers was held on May 8 Some other points: 1. This is a long process that has just begun. 2. The statutory process requires a public hearing, and the council will ensure there is ample opportunity for community engagement prior to a decision. 3. By initiating this process, the city is not guaranteeing or pre - determining a specific outcome. 4. The city posts information related to this issue on its website under the tab on the left -hand side of the home page "Living in Shorewood" then under "Environment" click "garbage collection." City council provides notice of its intent to consider organized collection to the public and to all licensed solid waste collectors. City exclusively negotiates with its licensed collectors for 60 days to see if an agreement for organized collection can be reached. Collectors reach an agreement and provide city council with a proposal for organized collection. City council provides public notice and holds a public hearing on the proposal. 1 1 City council approves proposal and decides to implement organized collection. Any agreement reached must be in effect for three to seven years. City council rejects collectors' proposal. City council implements organized collection according to the agreement. Organized collection may begin no sooner than six months after the effective date of the city council's decision to implement organized collection. Collectors do not City council decides reach an not to implement agreement. organized collection. City council adopts a resolution to establish an organized collection options committee to identify, examine, evaluate, and seek input regarding various methods of organized collection. The committee is subject to the open meeting law. Organized collection options committee studies organized collection and issues a report with its findings and recominendations. City council considers the report. After city council provides public notice and holds a public hearing, it decides to implement organized collection. Organized collection may begin no sooner than six months after the effective date of the city council's decision to implement organized collection. City council decides not to implement organized collection. League of Minnesota Cities Information Memo: 512212017 City Solid Waste Management Page 18 Solid Waste Hauler Organized o o 60-day Negotiations City of Shorewood 5755 Country Club Road Shorewood, MN 55331 CITY PRIORITIES (as adopted April 9, 2018) The City of Shorewood will use the priorities listed below as the basis of negotiating with the licensed collectors for an organized collection system. Should an organized collection options committee be established for evaluating organized or alternative collections structures, these priorities shall also be used in their evaluation of collection methods. The list is in alphabetical order. Ensure all residents have adequate trash and recycling services. The City will ensure that solids waste and recycling services are provided to all residential dwellings to ensure the levels of service comply with Minnesota Statutes and Hennepin County rules. Improve public education and awareness Public education is critical to the strategy to achieve waste reduction and improve recycling. Improve safety Limiting the number of trucks and /or truck trips in residential areas will improve neighborhood safety. The City will look to reduce the number of truck miles driven in the City to collect solid waste. Improve standardization of service options An organized collection system must provide residents with standardized collection options to best fit their needs. These include, but are not limited to: trash service levels, yard waste collection, bulky item pickup, and walk -up collection. Improve value of services Of particular importance to the City will be striving to increase the value of solid waste collection without increasing the average costs to the customer. The city will work to lower the average cost to residents, while seeking to improve the value and options of services. Increase recycling and reduce waste In compliance with Hennepin County requirements, organic recycling and collection shall be included in any agreement. The City will continue to work for improvements to the recycling programs. Lessen environmental impacts Reducing air pollution emissions, truck fuel consumption, and noise generated from garbage trucks is in keeping with the city's leadership in protecting and enhancing the environment. Minimize disruption to residents The City recognizes that limiting the amount of disruption to the resident is paramount. The city will work to minimize changes in how service operations are done — for example day of week or frequency of pickup. Minimize impact on licensed solid waste collectors The City recognizes that the present haulers provide a necessary service to properties in the City, and the City will consider their recommendations for system improvements. Minimize truck traffic on city streets /Reduce garbage truck wear on city streets The investment made in streets by the city's property owners is substantial, and the City will view preservation of that asset as a principal guide during negotiations. The City will work with the solid waste haulers to reduce road wear impacts of the collection trucks. �Izl % _qm Im to iso �& 1go I lb dOP t 0 no ,si .F 1- 3 x �2 O O U c N +=x U L IV 1 E V L a cc) LO 0 ° Z L a� C: X N O. QCU N N O NO a L —j CO /�1 ® W � Z O LL! z Ei 5z L O O w Z r ® N fA 3 i s x • (D • • LD • co 0 • s t • • 1 . • 1' • s 1 1 (D N 1 ' 1 • • 1 4 i o• t • • , ) • 1 r4 • E to • • • • • • 1 • 1' • c co CD • 1 • i; 1' 00 04 s; LO LO w s O O U c N +=x U L IV 1 E V L a cc) LO 0 ° Z L a� C: X N O. QCU N N O NO a L ae Nw Z LLV .J1I —j CO /�1 ® W � Z O LL! z Ei 5z L O O w Z r ® N fA 3 1 1: 1 1' 1 i 1' 1 • i; , s; s • • 1 i MR ae Nw Z LLV .J1I —j CO /�1 ® W � Z O LL! z Ei 5z L O O w Z r ® N fA 3 VA MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Request an extension to the Comprehensive Plan Submission Deadline Meeting Date: May 14, 2018 Prepared by: Marie Darling Reviewed by: Patti Helgesen Attachments: Resolution authorizing Request for Extension of Deadline 2040 Comp Plan Extension Request Form Policy Consideration: Should the City request an extension to the Metropolitan Council's submittal deadline? Background: The 2040 Comprehensive Plan Update is required to be submitted to the Metropolitan Council on December 31, 2018. The submission can't occur until after a six -month review period has expired. The review period is required to allow adjacent communities and other affected jurisdictions to comment on the City's Comprehensive Plan. Due to coordination between multiple consultants and internal staff review, staff has determined that an on -time submission is not possible. Although staff does not believe that we will need the entirety of the six -month extension requested by the attached resolution, we would rather ask for more time than miss a deadline due to some unknown issue. Financial or Budget Considerations: NA. Recommendation / Action Requested / Next Steps: Staff recommends approval of the resolution. Staff would then submit the request to the Metropolitan Council. Connection to Vision / Mission: Quality public services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S: \Planning \Comprehensive Plan \Comp Plan 2019 \Council Action \18 514 CAF Request for Extension.docx CITY OF SHOREWOOD RESOLUTION NO. 18 -048 RESOLUTION REQUESTING ADDITIONAL TIME WITHIN WHICH TO COMPLETE COMPREHENSIVE PLAN "DECENNIAL" REVIEW AND UPDATE OBLIGATIONS WHEREAS, Minnesota Statutes section 473.864 requires local governmental units to review and, if necessary, amend their entire comprehensive plans and their fiscal devices and official controls at least once every ten years to ensure comprehensive plans conform with metropolitan system plans and ensure fiscal devices and official controls do not conflict with comprehensive plans; and WHEREAS, Minnesota Statutes sections 473.858 and 473.864 require local governmental units to complete their "decennial" reviews by December 31, 2018; and WHEREAS, Minnesota Statutes section 473.864 authorizes the Metropolitan Council to grant extensions to local governmental units to allow local governmental units additional time within which to complete the "decennial" review and amendments; and WHEREAS, any extensions granted by the Metropolitan Council must include a timetable and plan for completing the review and amendment; and WHEREAS, at its January 10, 2018 meeting the Metropolitan Council authorized its staff to administratively review and grant extensions if extension requests are submitted by May 31, 2018; and WHEREAS, extensions for completing decennial updates do not change any due dates for surface water management plans or water supply plans; and WHEREAS, the City will not be able to complete its "decennial" review by December 31, 2018 for the following reasons: 1) Staff workload and 2) Contractor Delays. WHEREAS, the City Council finds it is appropriate to request from the Metropolitan Council an extension so the City can have additional time to complete and submit to the Metropolitan Council for review an updated comprehensive plan and amend its fiscal devices and official controls. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1. The City Administrator is directed to submit to the Metropolitan Council no later than May 31, 2018 a letter requesting an extension to June 30, 2019. 2. The City Administrator must include with the request a reasonably detailed timetable and plan for completing the review and amendment by June 30, 2019. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of May, 2018. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk I..x1i ITC'K)NiJll1C'Cil U1101N "IUD rov 4A,W16 'L Please provide -the following information: community iNairne City of Shorewood contact IPeirson Greg Lerud, City Administrator Request [)ate May 14, 2018 Phoine Nuirnbeir 952-960-7905 Eirnaill Address glerud@ci.shorewood.mn.us 2. IP 11 AININIIING IPIROCIESS II'll IM IE 11 IIINIE:: Please provide 'the tairget dates for each step of -the IPll ainining process identified IbeII ow. IIf you Ihave alliready completed a stelp, indicate "complieted" with -the date in -the table. completion of diraft plaintext and irnapping October, 2018 Initiation of 6 month irevie w/coirniment Ipeirii od lby ad.jaceiri't.juiriisdiic-tiioiris, affected speciall distri hoo cts, and scll districts October, 2018 Public hearing date April, 2019 City Councill lbwn IBoar d / c u, nt IBoar d action May 2019 [)ate of Ipll ain submission -to -the Metropolitan Councfill June, 2019 completion of fiscall devises and officiall controls irevie w/airneindirneint June, 2021 . .. . .. . .. . .. . .. . .. . .. . .. .. I IP 11 AININIIING II SS DUI ES: Please identify. -the issue(s) (bell ow -that aire contributing to the need for -the ire quested extension. .......... c u° muniit IDesiignatii on considerations .......... .......... Devellopment of plain compoineints: Existing 11 and Use IFutuire 11 and Use Housing Surface water Management 11rainspoirtation wastewater PairIks and 1rir aills water Supply Implementation Mississippi 14 iveir Conridoir Ciriticall Aire (IMIRCCA) Otheir............................................................................................................................................................................................................................................................................................................................. r rifin a e lP;o inad II,,)age 4„ IY airlk a1111 that apply to your coirnimunity. (......� IPlaininiing 0lraint Ire iilpiient (...........� Mapping Services requested 5. ADEN ['11011 11 ,,,, 111N1F'014 IP "1111011„ Please provide explainatii n of the 1Pllaininiing iiss ues dhedked on the 1PIrevii us 1pagnr"^,. Include llude a reallistic appiraiisall of your community's albiilliity -to submit your updated d 1plain for Irnr"^view Iby indicated deadline, as wnr lilt as the subsequent Ire viiew /alrneindirneint of fiis all devices and off i iiall contirolls. While significant progress has been made on the update of Shorewood's Comprehensive Plan, concern exists that the City may not be able to meet the Metropolitan Council's December 31, 2018 submission deadline. To provide for such possibility, a six -month extension from the Development 31, 2018 submission deadline is requested. The request for extension (to June of 2019) is a result of a variety of factors including a time - consuming public input process, staff workloads and meeting schedules. mill 3MEMMM Metropolitan Council Main: 651.602.1000 390 Robert Street North TTY: 651.291.0904 Saint Paul, MN 55101 Public Information: 651.602.1500 u public.info @metc.state.mn.us metrcccuncil,crg METROPOLITAN C 0 U N C I L v #8A MEETING TYPE City of Shorewood u nci l Meeting Item Regular Meeting Title / Subject: Accept Professional Services Agreement for Water Resources Planning and Capital Improvement Planning for the Freeman Park Drainage Area Meeting Date: May 14, 2018 Prepared by: Larry Brown, Public Works Director Attachments: Professional Services Agreement, Resolution Policy Consideration: Should the City Council enter into a contract with WSB & Associates, Inc. to facilitate the water resources planning and capital improvement planning for the western portion of the city? Background: At the February 26, 2018 meeting the City Council approved a Memorandum of Understanding with the Minnehaha Creek Watershed District (MCWD) to involve the MCWD early in the surface water management planning and design process for the western portion of the city. In doing so the city can demonstrate the challenges associated with the MCWD permitting requirements, thus streamlining efforts to relax or vary from the MCWD permit requirements. This phase of the water resources planning and capital improvement planning will include the following: 1. Identify staff's top two options for surface water management for the Strawberry Lane /Freeman Park /Grant Lorenz channel. 2. Summarize the benefits and challenges of each alternative and provide a recommended option. 3. Coordinate MCWD review of the preferred alternative and revise accordingly. 4. Submit to city council for review. 5. Monthly meetings with city staff and MCWD. Total Estimated Engineering Fee: The cost to provide the scope of services outlined in this proposal is estimated to be $10,944 for this work. Costs for this work will be funded from the Stormwater Fund. Time Schedule: Based on the current project schedule, WSB & Associates, Inc. proposes to commence work immediately. Options: 1. Accept the proposal, as presented. 2. Reject the proposal and provide staff with alternative direction. Recommendation: Staff recommends that the Council adopt the attached resolution accepting the Professional Services Agreement for the Water Resources Planning and Capital Improvement Planning for the Freeman Park Drainage Area. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 18 -049 A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WSB & ASSOCIATES FOR THE WATER RESOURCES PLANNING AND CAPITAL IMPROVEMENT PLANNING FOR THE FREEMAN PARK DRAINAGE AREA CITY PROJECT 18 -04 WHEREAS, the City would like to continue to work with the Minnehaha Creek Watershed to address surface water management concerns in the Freeman Park drainage area, and WHEREAS, the City was presented various surface water management alternatives in the April, 2017 Freeman Park Feasibility Study, and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shorewood, Minnesota authorizes the execution of a Professional Services Agreement with WSB & Associates to provide professional engineering services for the Water Resources Planning and Capital Improvement Planning for the Freeman Park Drainage Area, City Project 18 -04. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of May, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor V #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Quotes for Boulder Bridge Well House — Exterior Improvements. Meeting Date: May 14, 2018 Prepared by: Larry Brown, Director of Public Works Attachments: Site Location Map, CIP Excerpt, Photos, Quote and Resolution Background: The City of Shorewood owns and operates the Boulder Bridge Well House facility located at 28125 Boulder Bridge Drive, as shown as Attachment 1 as the site location map. Attachment 2 to this report is an excerpt of the approved 2018 -2027 Capital Improvement Program (CIP) which indicates the budgeted amount of $60,000 for residing and reroofing of the subject facility. Attachment 3 are recent photos taken of the structure which shows some of the distress areas of the roof and siding. Staff solicited proposals for reroofing of the barn and adjacent silo structure, in addition to residing the barn structure with a maintenance free "Smartside" material. Results of the quote process are shown in Table 1 below. Firm Quote for Reroof Quote Reside Total Minnesota Roofing Co. $ 21,020.00 $ 17,600.00 $ 38,620.00 Patrick Miller Construction Inc. $ 34,070.70 $ 26,113.52 $ 60,184.22 Table 1 Financial or Budget Considerations: As noted above, the 2018 CIP has $60,000 budgeted for the project from the Municipal Water Fund. Therefore, adequate funds exist for this improvement project. Recommendation: Staff is recommending that the attached Resolution which awards the contract to Minnesota Roofing Company be approved, as proposed. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 -Ii IIi r if SITE LOCATION 07. .1 d 4a G kr -0 200 460ft ry n m*., B i-%o LF Cf IL al FmaD lay-em T. r-n i ti 4 k"WO LJ16 Ff ATTACHMENT 1 S201$ Flannevin GoOn IV E� All RiQl 1 Source # Priority 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Total Birch Bluff Road LR -20 -01 n/a 311,737 311,737 Excelsior Blvd LR -20 -02 n/a 436,521 436,521 Seamans Drive LR -20 -03 n/a 184,656 184,656 West Lane LR -20 -04 n/a 73,187 73,187 Christmas Lane E LR -21 -01 n/a 28,434 28,434 Christmas Lake Road LR -21 -02 n/a 295,963 295,963 Country Club Road LR -21 -03 n/a 267,450 267,450 Shady Island Circle, Point & Road LR -23 -01 n/a 284,733 284,733 Shady Island Trail LR -23 -02 n/a 32,181 32,181 Dellwood Lane LR -24 -01 n/a 95,461 95,461 Enchanted Cove LR -24 -02 n/a 35,100 35,100 Enchanted Drive LR -24 -03 n/a 185,468 185,468 Enchanted Lane LR -24 -04 n/a 352,670 352,670 Street Sign Replacement LR -99 -001 n/a 7,800 8,100 8,400 8,700 9,000 9,300 9,600 60,900 Maintenance - Bituminous Sealcoating LR -99 -100 n/a 275,000 280,000 285,000 290,000 295,000 300,000 305,000 2,030,000 404 - Street Reconstruction Fund Total 1,764,735 288,100 1,214,534 1,304,801 2,302,762 1,294,913 314,600 8,484,445 406 - Trails Galpin Lake Rd Sidewalk 7003 n/a 1,330,000 1,330,000 Strawberry Lane & W 62nd T007 n/a 852,000 852,000 406 - Trails Total 2,182,000 2,182,000 601 - Water Fund Air Compressor - Replace unit 38 038 n/a 20,000 20,000 Dodge Caravan - replace unit 77 077 n/a 28,000 28,000 Ford F150 Pickup 080 n/a 27,500 27,500 Boulder Bridge Well Building W -17 -01 n/a 60,000 60,000 Residing & Roofing Well House Water Meters W -17 -02 n/a 6,000 12,000 6,000 24,000 Boulder Bridge Well Motor W -18 -01 n/a 45,000 45,000 Boulder Bridge Well Motor Control W -18 -02 n/a 200,000 200,000 Center SE Area Well Residing W -18 -03 n/a 45,000 45,000 GPS Utillity Locate System W -18 -04 n/a 5,000 5,000 (Proportion) Boulder Bridge Dehumidifier W -19 -01 n/a 5,000 5,000 Amesbury Well Anti Corrosion and W -19 -02 n/a 30,000 30,000 Pipe Coatings Tuesday, November 28, 2017 ATTACHMENT 2 License # BC688547 Customer: City of Shorewood (Larry Brown) Project Address: 28125 Boulder Bridge Dr. Shorewood, MN 2402 County Rd. I (Suite: 102) Mounds View, MN 55112 5/7/18 Thank you for taking time to consider Minnesota Roofing Company for your home improvement needs. Minnesota Roofing Company is a family owned and operated business, with over 20 years of experience in the industry. Minnesota Roofing Company is a complete exterior remodeling company, from new construction to residential and commercial construction, specializing in the following services: - ROOFING - SIDING - WINDOWS - GUTTERS -STORM DAMAGE - REPAIRS - RESIDENTIAL - COMMERCIAL From a simple repair to a complete project, we incorporate our principles of excellence into all of our work. Our goal is simple: "We'll treat your home like it's our own." ATTACHMENT 4 Roofing Project: (medium split shakes or cedar shingles) (Well house and adjacent silo) ( *Pricing includes lift rental for silo application) • Remove existing roofing and material down to the decking. • Re -nail and repair decking as needed to bring to local code, per approval and a signed change order by the homeowner. Woodworking prices are $65 per 4x8 sheet OSB- $12 per lineal foot or $65 per man per hr plus materials. • Install Ice and Water shield six feet up from all eaves to meet code. • Install starter shakes. • Install #30LB felt paper, lapped between rows of shakes, as required by the manufacturer. • Install aluminum flashing on the ridges. • All new vents and stacks. • Install either medium split cedar shakes or cedar shingles. Total Price: $21,020.00 Siding Pro'e(well house) • Remove the existing siding to expose the wall sheething. • Re -nail any loose sheathing and repair as necessary. Woodworking prices are $65 per 4x8 sheet OSB- $12 per lineal foot or $65 per man per hr plus materials. • Install new Tyvek vapor barrier. • Install new prefinished LP Smartside soffit and fascia throughout. • Install new boxes on all outlets, lights, etc. • Finally, install new prefinished LP Smartside siding and corners. Total Price: $17,600.00 Minnesota Roofing Company is responsible for the following: 1. Dumpster Fees 2. City Permits 3. Debris Removal 4. City Code Inspections 5. Clean -Up 6. Final Inspection Fees Minnesota Roofing Company offers a lifetime workmanship warranty on all roofing and siding applications. TERMS AND CONDITIONS: All final terms and conditions are defined by the Minnesota Roofing Company Payment Terms are as follows: • 1/3 due at contract endorsement. • 1/3 upon delivery of materials • The remaining is due upon final inspection by the city, if required. Otherwise, final payment is due upon the completion of the project. This quote is valid for a total of 30 days from the above date. Thank you for this opportunity to work with you. If you have any further questions, please do not hesitate to contact me at your convenience. Best Regards, Josh Finch Office: 612 - 888 -ROOF (7663) Cell: 763 - 898 -9361 Fax: 651 - 756 -8769 losh(@MNRoofinL-Co.Com MNRoofingCo.Com ., L�pO -SA�� Lp BBB I BUIL�SMART ,�1`�y � , ACCREDITED BV51NE55 CITY OF SHOREWOOD RESOLUTION NO. 18 -050 A RESOLUTION AWARDING QUOTE FOR THE BOULDER BRIDGE WELL EXTERIOR IMPROVEMENT PROJECT WHEREAS, the 2018 -2024 Capital Improvement Program has budgeted funds for reroofing and residing the Boulder Bridge Well House located at 28125 Boulder Bridge Drive, in Shorewood, Minnesota; and WHEREAS, staff has solicited quotes for said Improvement, with Minnesota Roofing Company submitting the lowest responsible quote. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota: The Contract for reroofing and residing the Boulder Bridge Well House, located at 28125 Boulder Bridge Drive, Shorewood, Minnesota, is awarded to Minnesota Roofing Company for a base amount of $38,620. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of May, 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor #8C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Request for Speed Awareness Display Smithtown Road Meeting Date: May 14, 2018 Prepared by: Larry Brown, Director of Public Works Attachment: Location Map, Speed Evaluation Process Policy Consideration: Should the City Council participate in any traffic calming features on Smithtown Road? Background: Staff has received a request from Mr. Chad Whisnant, property owner of 26355 Smithtown Road, for the city to install a set of Speed Awareness Displays for the school zone adjacent the Minnewashta Elementary School, as shown in Attachment 1. Typically, this type of request follows the process set with the City of Shorewood's "Speed Concern Evaluation Process" included to this report as Attachment 2. If the request is accepted, and staff is directed to move forward, staff would again request the assistance of the South Lake Minnetonka Police Chief in performing a radar study to determine what the existing 85th percentile is for the roadway. From that point, staff can proceed with the established process and bring recommendation back to the City Council for your consideration. The City Council may recall that there is already one such study in the works on County Road 19. Once that study is completed, it is our hope that the radar unit can be moved over to Smithtown Road. Recommendation: Staff is recommending that the request be accepted, and if acceptable to the City Council, that staff will work with the SLMPD to have a speed study performed on Smithtown Road. Results of said study will be brought back to the City Council for consideration. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 0 of C16 WmmmBeverly HD 0 299 400ft Mm H d --4 A-rb ki is I ml th ILPW n p r! @20-113 H a nrepi n County Al I 'i WSB & A.,.,o< nu'. Technical Memorandum To: Larry Brown City of Shorewood Director of Public Works From: Chuck Rickart, PE, PTOE Chad Ellos, PE Date: May 2013 Subject: Speed Concern Evaluation Process (Council Approved 05/28/2013) Copy: Paul Hornby, PE File: WSB No. 01459 -620 The purpose of this memorandum is to provide a process to evaluate citizen requests related to speed concerns on City roadways. The primary goal is to have set guidelines and procedures in place to address these concerns. The City of Shorewood believes it is important to process requests in a timely manner. Therefore, the City's program has been streamlined to effectively and efficiently utilize the City's resources'. 1. SPEED CONCERN RECEIVED The first step in initiating the process is a speed concern received by City staff from a citizen. City staff's current practice is to deal with the request on a direct basis and to respond to the citizen within a short time period. With all speed concerns, the Police department will be notified by City staff and asked to provide additional speed enforcement. 2. ROADWAY ELIGIBILITY In order for a roadway to be eligible for traffic calming, it needs to meet the following criteria. • Classified as a local or collector • Length greater than 1,000 feet • Traffic volumes greater than 1,500 vehicles per day • Posted speed of 30 mph or less • Cannot be a cul -de -sac 3. STAFF EVALUATION If the roadway is eligible for traffic calming, a preliminary speed study will be conducted using data collected by a speed awareness display (SAD) or road tubes. In analyzing the speed data, the 85th percentile speed of the collected data will be calculated. The 85th percentile speed is defined as the speed at or below which 85 percent of the traffic is moving . 2 ' Please be aware that during the winter months, it may be difficult to collect data that is representative of typical travel conditions. Request received during the winter months will be processed by May 31st. z Federal and State speed limit guidelines define the 85th percentile speed as a "reasonable speed" or the speed in which 85% of motorists travel at or below. Experience has shown that the 85th Percentile Speed most closely provides for a safe and reasonable speed limit. Therefore, it can be expected that on a typical roadway, approximately 15 to 20 percent of the vehicles may be traveling at speeds greater than the posted speed limit. St. Cloud • Minneapolis • St. Paul Equal Opportunity Employer wsbeng.com K: \01459 - 620 \Admin \Docs \Speed Concern Eval Process \Speed Concern Evaluation Process.docx ATTACHMENT 2 f the 85th percentile speed is greater than 33 mph on a roadway posted at 30 mph, a speed concern will be identified at that location. If the 85th Percentile speed is greater than 33 mph but less than 35 mph, the speed concern will be brought before the City Council to consider the feasibility of low cost measures as a means to calm traffic. Some low cost traffic calming measures include: • Education and enforcement • Lane narrowing (striping or tubular marker island) • Pavement messages (30 MPH, SLOW, etc.) • Additional signage If the 85th Percentile speed is greater than 35 mph, the speed concern will be brought before the City Council to consider potential engineering solutions as a means to calm traffic. These solutions are typically higher in cost. Examples of possible solutions include: • Lane narrowing o Raised concrete or landscaped island / median • Curb extensions • Mid -block chockers (concrete or planters) • Neckdowns (Bump -outs at intersections) • Chicanes • Roundabouts • Full size roundabout • Mini - roundabout • Neighborhood Traffic Circle • Speed Awareness Display signs • Raised intersection • Roadway alignment revisions (adding curves to a straight roadway) 4. FUNDING Upon the recommendation of City staff and approval by the City Council, the appropriate measures will be implemented by the City once funding is secured. Possible funding sources include: • Inclusion in the City's Capital Improvement Plan (CIP) • Special request from the City Council • Assessment process S. REVIEW PERIOD Following the installation of the traffic calming measure(s), a review period for up to nine months will be initiated to measure its effectiveness and determine if the objectives were met. At the end of the review period, an evaluation will be conducted based on the following criteria: • If a speed concern is still perceived, speed data will once again be collected to determine if overall traffic speeds were reduced. • Fire and Police departments will be consulted to provide input about any impacts they may have experienced. Field observations and /or discussions may also be conducted with transit, waste disposal, and other service providers to ensure that services provided to the residents are not significantly impacted. If the objectives are satisfied as evidenced in the evaluation, no further actions will be taken. If objectives are not met, City staff may prepare alternatives and seek further direction from the City Council. Speed Concern Evaluation Process 2 1 Page The graphic below represents the decision diagram used in the speed concern evaluation process. No further action Additional Speed Enforcement if perceived speed concern is still present (No further action by City Council) Council to consider low cost traffic calming measures Speed Concern Received NO Roadway Eligible for Traffic Calming YES 1 Staff Evaluation (Data collection and evaluation) 85th NO Percentile Speed >33 mph 85th NO Percentile Speed >35 mph Posted Speed 20mph 25mph 30mph Low Cost >23mph >28mph >33mph Improvements Engineering >25mph >30mph >35mph Solutions Feasibility, Funding, and Installation Council to consider potential engineering solutions Review Period Speed Concern Evaluation Process 3 1 Page I M M City of Shorewood Council Meeting Item Title /Subject: SuperValu, Inc. DBA Shorewood Wine & Spirits Off -Sale Liquor License MEETING TYPE Meeting Date: Monday, May 14, 2018 Regular Meeting Prepared by: Sandie Thone, City Clerk Reviewed by: Brenda Pricco, Administrative Assistant Attachments: Resolution 18 -XX Site and Premises Plans Policy Consideration: Shorewood City Code, Chapter 401 provides that no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit. New Liquor License: Off -Sale Intoxicating Liquor for SuperValu, Inc. DBA Shorewood Wine & Spirits: Shorewood City Code Chapter 401, Liquor Regulations provides for consideration of licensing establishments to sell on and off -sale liquor in the city limits. Background: The following establishment is requesting council consideration for a new liquor license: Applicant Address License SuperValu, Inc. DBA 23780 Highway 7 1) Off -Sale Intoxicating Shorewood Wine & Spirits Shorewood, MN 55331 The applicant, SuperValu, Inc. /Shorewood Wine & Spirits plans to locate the off -sale liquor store adjacent to the Cub Foods store in the Shorewood Village located at 23780 Highway 7, as delineated in the attached plans. The applicant and store managers have successfully passed background investigations performed by the South Lake Minnetonka Police Department, have successfully submitted all the required documentation, met the insurance liability requirements, submitted the required city licensing /investigation fees of $500 for new liquor license investigation fee and the $310 for the annual Off -Sale License fee. The applicant has met the preliminary State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement requirements as well. Once the city council has approved the license it will be forwarded to the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement department who will perform a premises inspection pursuant to the requirements for obtaining a new liquor license issued in the state. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Financial or Budget Considerations: Licensing fees as set forth in the City's fee schedule have been duly collected. Recommendation /Action Requested: Staff respectfully recommends the city council approve Resolution 18- XXApproving a New Off -Sale Intoxicating Liquor License effective upon the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement approval for SuperValu, Inc. DBA Shorewood Wine & Spirits located at23780 Highway 7 in Shorewood. Motion, second, and simple majority vote required. Connection to Vision /Mission: Consistency in providing the community with quality public services and a variety of attractive amenities. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 18 -051 SUPERVALU, INC. DBA SHOREWOOD WINE & SPIRITS OFF -SALE INTOXICATING LIQUOR LICENSE WHEREAS, Shorewood City Code, Chapter 401 provides that no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit; and WHEREAS, in addition to the requirements set forth by the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division, Shorewood City Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fulfill insurance coverage requirements and complete a successful background investigation; and WHEREAS, SuperValu, Inc. DBA Shorewood Wine & Spirits has successfully completed the application process, satisfying the requirements as delineated above for the issuance of an off -sale intoxicating liquor license for the City of Shorewood, conditional approval will be granted for the period of one year, effective June 1, 2018 through May 31, 2019 and upon approval from the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division certifying that the applicant has passed the new license inspection and met all criteria for approval by the State agency as well as being consistent with the requirements and provisions of Chapter 401 of the Shorewood City Code. WHEREAS, SuperValu, Inc. DBA Shorewood Wine & Spirits plans to locate the business adjacent to the Cub Foods store at 23780 Highway 7 as delineated in the plans brought forth for council's review. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, the following license is issued to the applicant as follows is approved: SuperValu, Inc. 23780 Highway 7 Off -Sale Intoxicating DBA /Shorewood Wine & Spirits Shorewood, MN 55331 ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 14th day of May 2018. ATTEST: Sandie Thone, City Clerk Scott Zerby, Mayor KRAUS- ANDERSON REALTY COMPANY Development • Leasing • Management 1' FOOD!' ji 4 �i n Sholmlmd Yliage ite.Jres SF un.NeAre. 9;3066F orhaa� 63 Highway i (25,500 1vpa) 6/26/17 SHOREWOOD VILLAGE Highway ? &Highway4l, Shorewood, MN a r,c.,l sF IS.A Sbwrnx0 Te6awa 1,000 la1 Sharnread Zob.cw— blwage 1,611 I6 A.ai6Me 1JJI IZ Aaihr3wA1•k Deil60 r. la c.�ICSF, I,6S0 19 A„ilaNe LKL l0 (;91061) o b� DOUAR TMEE 9(&699.1) � 8(I,J9Shp �- T�as'YaPac. i0].JIRp a IF o.n r,c.,l sF IS.A Sbwrnx0 Te6awa 1,000 la1 Sharnread Zob.cw— blwage 1,611 I6 A.ai6Me 1JJI IZ Aaihr3wA1•k Deil60 ;383 la c.�ICSF, I,6S0 19 A„ilaNe Jj9] Highway 41 (14, 000 /vpa) 1 0 0 _® mama �I 0 m 0 � l7 ti K CUB 3 VlAIL X FOODS OFFICE l l l l l l l l 1111 I l I o�N III 111111 l l (N)cw �J to 'ol`� JANITOR BATHROOM B'(24 "O) PALLET RACKING Ooh ® I. SINK X ADDRESS STORAGE BACK ROOM RECEIVING AREA AREA 1,103 SQFT 37' (24"D) PALLET RACKING SCALE: 1/8 " =1' -0" LIQUOR SALES FLOOR 3,915 SQFT 37' (24 "D) PALLET RACKING 222 LF BEER COOLER 46'x17', 10' CLG ^3 22' END (7) COOLER RACKS 14 REACH -IN DRS BEER (7) COOLER RACKS 22' END l7 ti K CUB V X FOODS l l l l l l l l 1111 I l I o�N III 111111 l l l l l l l l" HT X (SHOREWOOD WINE & SPIRITS) MGR: XXX X ADDRESS DATE: 11/06/17 SH®REW®®®, MN SCALE: 1/8 " =1' -0" LIQUOR SALES FLOOR 3,915 SQFT 222 LF ^3 22' END 22' END 22' END 22' END 6•_4" 7._0.. 6' -4" 6' -4" I I I 10'-0" I = � I p LL! s LLI i Z Lu LLJ a = H m m 1 J I I 3 o o I I I 0 z 22" END Z2" F11D 22" END 22" END I I 3 141NI 00TTLE - r - -_ -- _ DISPLAY - DISPLAY O (Z) CHECK I LOCKING CAOINEfAREA _ i MOBILE M< 4 D 6 0' _____ 6' SLIDING DOOR STO E -___) COUNTER z - - - - - -) ENTER/ WINE EXIT TASTING ti KIOSK TRASH IF F] & SLIDING DODR EXISTING lVIN00 \' /S Ex ISTIN6 IYINDOWS FILL -IN WALL ADD WINDOW FILL -IN WALL LIQUOR STORE OR LOCK DOOR ADO WINDOW TOTAL 5,018 SQFr OR LOCK DOOR l7 ti K CUB X FOODS DRAWN BY. HT X (SHOREWOOD WINE & SPIRITS) MGR: XXX X ADDRESS DATE: 11/06/17 SH®REW®®®, MN SCALE: 1/8 " =1' -0" #10A.1 MEETING TYPE City of Shorewood Council Meeting Item Regular Title / Subject: March 2018 General Fund Monthly Budget Report Meeting Date: May 14, 2018 Prepared by: Joe Rigdon, Interim Finance Director Reviewed by: Greg Lerud, City Administrator Attachments: March Budget Spreadsheet Policy Consideration: A General Fund budget report is provided to the City Council for review on a monthly basis. Background: The following information describes the unaudited financial results of the City's General Fund as of March 31, 2018. Comparisons between year -to -date amounts through March for revenues and expenditures are included to assist in gauging fund performance. General Fund Revenues: • Property tax revenues for the General Fund were $0 through March 2018. The first half property taxes will be received in June and July 2018, and the second half property taxes will be received in December 2018. • Licenses and permits amounted to 31.2% of budget, or $76,492 through March of 2018. The majority of the revenue consisted of building permits and plan check fees. As a comparison, licenses and permits revenues through March of 2017 were $45,427. • Intergovernmental revenues were $48,537 through 03/31/18, increasing from $43,434 recorded in the prior year comparable period. The change was due to an increase in Municipal State Aid (MSA). • Fines and forfeitures of $13,142 were recorded through 03/31/18 (21.9% of budget), as compared to $10,209 through 03/31/17. • Miscellaneous revenues totaled $121,127 through 03/31/18. Antenna rent is the largest component, and amounted to $107,159 through March 31, 2018. No investment interest earnings are typically allocated to the General Fund until the fourth quarter. • Budgeted 2018 transfers in from utility funds of $25,000 were recorded in January 2018. These include $12,500 from the Water fund, and $12,500 from the Sewer fund. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 • Total General Fund revenues (excluding transfers in) amounted to $267,665, or 4.4% of budget through 03/31/18. Revenues through March for 2018 were $58,037 higher than prior year revenues through March 2017. Expenditures: • General government expenditures through March 2018 were $396,378 (29.1% of budget), or 12.5% lower than the comparable prior period. • Council expenditures were lower through March in 2018, due to a 2017 inclusion of a 4t" of July donation. • Administration costs were at 23.1% of budget through March 2018 and were lower than the prior year, due to 2017 employee separation payments. • Finance department expenditures were at 22.8% of budget through March 2018. • The Professional Services department expenditures were at 35.8% of budget, due to the inclusion of 50% of County assessor fees in January 2018. • Planning expenditures were at 28.2% of budget and significantly lower through March 2018, as compared to March 2017, largely attributable to 2017 employee separation payments. • Municipal building expenditures were at 46.8% of budget, due to inclusion of annual insurance costs recorded early in 2018. • Public safety expenditures were $881,003 through 03/31/18 (39.7% of budget), increasing 63.6% from $538,415 through 03/31/17. o Police expenditures were significantly higher and were related to payment timing differences between years (3 months of operations service recorded through March 2017, versus 4 months recorded through March 2018, and 1 quarter of capital payments through March 2017, versus 2 quarters recorded through March 2018). o Fire expenditures were significantly higher and were related to a quarterly payment timing difference between years (1 quarter of service recorded through March 2017, versus 2 quarters recorded through March 2018). o Protective inspections were at 24.5% of budget through March 2018. • Public works expenditures totaled $194,785 through 03/31/18 (15.9% of budget), increasing from $144,607 through 03/31/17. o Ice and snow removal expenditures were $65,415 through March 2018, as compared to $27,138 through March 2017. • Parks and recreation expenditures amounted to $57,368 through March 2018, an $805 increase from the comparable prior period. • Budgeted transfers out to other funds were $1,163,895 through March 2018, as compared to $1,104,913 through March 2017. Additionally, $700,000 of 2017 transfers from the General Fund were authorized by Council action and recorded in March 2017. The General Fund exhibited an overall 28.2% increase in expenditures (not including transfers out) from $1,192,776 through 03/31/17, as compared to $1,529,534 through 03/31/18. Removing the effect of the police and fire costs payment timing differences results in an overall 2.0% increase in General Fund expenditures. Financial or Budget Considerations: This report is intended to provide budget to actual and comparative financial information for the General Fund. Options: 1. Accept the monthly budget report. 2. Do not accept the monthly budget report. Recommendation / Action Requested: Staff recommends that the City Council accept the monthly budget report. Next Steps and Timeline: The General Fund budget report for April will be prepared and distributed in May 2018. Connection to Vision / Mission: The review of periodic reporting of financial information is a component of sound financial management. General Fund Revenues and Expenditures vs Budget Through March 31, 2018 % Collected/ One Year Description Budget Period Amt YTD Budget % Expended Prior Actual General Fund Revenues Taxes Licenses & Permits Intergovernmental Charges for Service Fines & Forfeits Miscellaneous Revenues Total General Fund Revenues Other Financing Sources Transfers In Total Revenues and Other Financing Sources General Fund Expenditures General Government Council Personal Services Supplies Other Services and Charges Council Administration Personal Services Supplies Other Services and Charges Administration Elections Personal Services Supplies Other Services and Charges Elections Finance Personal Services Supplies Other Services and Charges Finance Professional Services Other Services and Charges Professional Services Planning Personal Services Supplies Other Services and Charges Planning 5,369,245 0 1,342,311 0.0% 0 245,155 76,492 61,289 31.2% 45,427 91,250 48,537 22,813 53.2% 43,434 53,885 8,367 13,471 15.5% (3,747) 60,000 13,142 15,000 21.9% 10,209 215,000 121,127 53,750 56.3% 114,305 6,034,535 267,665 1,508,634 4.4% 209,628 25,000 25,000 6,250 100.0% 25,000 6,059,535 292,665 1,514,884 4.8% 234,628 22,600 5,544 5,650 24.5% 5,544 2,000 230 500 11.5% 494 59,500 11,554 14,875 19.4% 18,782 84,100 17,328 21,025 20.6% 24,820 382,474 83,930 95,619 21.9% 101,986 21,000 2,966 5,250 14.1% 3,976 43,550 16,308 10,888 37.4% 13,889 447,024 103,204 111,756 23.1% 119,851 14,700 0 3,675 0.0% 4,100 0 1,025 0.0% 21,975 0 5,494 0.0% 0 62,983 14,697 15,746 23.3% 33,448 15,600 7,788 3,900 49.9% 6,687 93,900 16,787 23,475 17.9% 1,691 172,483 39,272 43,121 22.8% 41,826 240,000 85,837 60,000 35.8% 75,230 240,000 85,837 60,000 35.8% 75,230 177,511 45,398 44,378 25.6% 83,027 450 538 113 119.6% 400 12,400 7,653 3,100 61.7% 5,618 190,361 53,589 47,590 28.2% 89,045 General Fund Revenues and Expenditures vs Budget Through March 31, 2018 Fire Protection % Collected/ One Year Description Budget Period Amt YTD Budget % Expended Prior Actual Capital Outlay 271.955 135.977 67.989 50.0% 64.162 Municipal Buildings 625,953 325,962 156,488 52.1% 157,397 Supplies 22,000 2,720 5,500 12.4% 2,387 Other Services and Charges 185.600 94.428 46.400 50.9% 100.032 Municipal Buildings 207,600 97,148 51,900 46.8% 102,419 0 0 #DIV /0! 0 Total General Government 1,363,543 396,378 340,886 29.1% 453,191 Protective Inspections 144,263 35,331 36,066 Public Safety 33,191 Police Protection 2,220,146 881,003 555,037 39.7% 538,415 Supplies 0 0 0 N/A 0 Other Services and Charges 1,237,133 413,311 309,283 33.4% 294,375 Capital Outlay 212.797 106.399 53.199 50.0% 53.452 Police Protection 1.449.930 519.710 362.483 35.8% 347.827 Fire Protection Other Services and Charges 353,998 189,985 88,500 53.7% 93,235 Capital Outlay 271.955 135.977 67.989 50.0% 64.162 Fire Protection 625,953 325,962 156,488 52.1% 157,397 Park Maintenance 196,932 42,489 49,233 Protective Inspections 38,249 Personal Services 127,813 31,450 31,953 24.6% 29,797 Supplies 0 0 0 #DIV /0! 0 Other Services and Charges 16.450 3.881 4.113 23.6% 3.394 Protective Inspections 144,263 35,331 36,066 24.5% 33,191 Total Public Safety 2,220,146 881,003 555,037 39.7% 538,415 City Engineer Other Services and Charges 89.500 7.057 22.375 7.9% 6.827 City Engineer 89,500 7,057 22,375 7.9% 6,827 Public Works Service Personal Services 622,997 83,007 155,749 13.3% 72,758 Supplies 156,500 19,373 39,125 12.4% 13,459 Other Services and Charges 240.300 19.933 60.075 8.3% 24.425 Public Works Service 1.019.797 122.313 254.949 12.0% 110.642 Ice & Snow Removal Personal Services 73,930 44,733 18,483 60.5% 13,426 Supplies 40.000 20.682 10.000 51.7% 13.712 Ice & Snow Removal 113.930 65.415 28.483 57.4% 27.138 Total Public Works 1,223,227 194,785 305,807 15.9% 144,607 Parks and Recreation Park Maintenance Personal Services 128,432 37,025 32,108 28.8% 30,209 Supplies 23,500 22 5,875 0.1% 2,128 Other Services and Charges 45.000 5.442 11.250 12.1% 5.912 Park Maintenance 196,932 42,489 49,233 21.6% 38,249 General Fund Revenues and Expenditures vs Budget Through March 31, 2018 % Collected/ One Year Description Budget Period Amt YTD Budget % Expended Prior Actual Recreation Personal Services Supplies Other Services and Charges Recreation Total Parks and Recreation Total General Fund Expenditures Other Financing Uses Transfers Out - Southshore Center - Building Transfers Out - Southshore Center - Operations Transfers Out - EDA Debt City Hall Transfers Out - Equipment Replacement Transfers Out - Street Improvements Transfers Out - Park Capital Total Other Financing Uses Total Expenditures and Other Financing Uses 44,289 9,157 11,072 20.7% 11,508 7,700 0 1,925 0.0% 823 13,900 5,722 3,475 41.2% 5,983 65,889 14,879 16,472 22.6% 18,314 262,821 57,368 65,705 21.8% 56,563 5,069,737 1,529,534 1,267,434 30.2% 1,192,776 38,000 38,000 9,500 100.0% 0 70,000 70,000 17,500 100.0% 95,000 93,895 93,895 23,474 100.0% 102,913 135,000 135,000 33,750 100.0% 120,000 785,000 785,000 196,250 100.0% 1,245,000 42,000 42,000 10,500 100.0% 242,000 1,163,895 1,163,895 290,974 100.0% 1,804,913 6,233,632 2,693,429 1,558,408 43.2% 2,997,689 General Fund, Net (174,097) (2,400,764) (43,524) 1379.0% (2,763,061) Cash and Investment Balances March 31, 2018 4 Fund Balance Balance Fund Fund Tvne Number 1/1/2018 3/31/2018 Change General Fund General 101 4,026,373.80 1,777,400.41 (2,248,973.39) Southshore Center Special Revenue 201 133,892.76 182,966.27 49,073.51 2016A Public Safety Fire Facility Lease Revenue Refunding Bonds Debt Service 307 36,056.93 36,106.93 50.00 2016B Public Safety Police Facility Lease Revenue Refunding Bonds Debt Service 308 (1,203.83) (1,153.83) 50.00 2016C Public Safety Fire Facility Lease Revenue Refunding Bonds Debt Service 309 11,856.19 11,906.19 50.00 2017A Lease Revenue Refunding Bonds (Refunded 2008A) Debt Service 310 7,050.89 100,945.89 93,895.00 Park Capital Improvement Capital Projects 402 1,141,210.14 802,625.75 (338,584.39) Equipment Replacement Capital Projects 403 536,889.49 467,842.59 (69,046.90) Street Reconstruction Capital Projects 404 2,533,352.31 3,190,963.10 657,610.79 MSA Construction Capital Projects 405 129,801.43 129,801.43 0.00 Trail Construction Capital Projects 406 (759,597.26) (759,597.26) 0.00 Community Infrastructure Capital Projects 450 122,957.96 125,478.36 2,520.40 TIF 2 Oppidan Senior Housing Capital Projects 470 146,982.74 142,265.24 (4,717.50) Water Enterprise 601 943,702.60 1,169,253.40 225,550.80 Sewer Enterprise 611 2,626,385.64 2,577,108.86 (49,276.78) Recycling Enterprise 621 231,732.09 238,810.00 7,077.91 Stormwater Management Enterprise 631 804,294.19 856,581.71 52,287.52 Payroll Clearing Fund Internal Use Only 700 0.00 (52,264.74) (52,264.74) Escrow Deposit Agency 880 273,556.00 222,508.50 (51,047.50) Unallocated Investment Income N/A N/A 0.00 5,402.81 5,402.81 Total 12,945,294.07 11,224,951.61 (1,720,342.46) 4