07-09-18 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JULY 9, 2018 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes of June 25, 2018 Minutes
B. City Council Regular Meeting Minutes of June 25, 2018 Minutes
C. Approval of the Verified Claims List Claims List
D. Approve Professional Services Agreement for Construction Director of Public Works
Observation: Mann Lane/Riviera Lane/ Shorewood Lane
Reconstruction, City Project 18-01
E. Accept 10’ wide side yard drainage and utility easement at 6180 Riviera Lane, Engineer Memo
City Project 18-01 Resolution 18-069
F. Appoint Assistant Weed Inspector City Administrator Memo
G. Approve contribution to AIS Control Efforts on Christmas Lake City Administrator Memo
H. Authorize Purchase, Public Works Equipment,
Grapple and Plow for Skid Steer Director of Public Works
Memo
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
CITY COUNCIL REGULAR MEETING AGENDA – JULY 9, 2018
Page 2
6. PARKS
A. Report by Commissioner Ashmore on 06-26-17 Park Tours Minutes
B. Playground Surface for Badger Park Planning Director Memo
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Speed Sampling and Sign Request on Smithtown Road Near Director of Public Works
Minnewashta Elementary School Memo
B. Speed Sampling and Sign Request on County Road 19 between Director of Public Works
Minnetonka Blvd. and Trunk Highway 7 Memo
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Update on construction parking
2. Update on MCWD Discussions
A. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, JUNE 25, 2018 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Zerby called the meeting to order at 6:00 P.M. He announced that there was not a quorum, but
suggested continuing with the presentations, as planned.
A. Roll Call
Present. Mayor Zerby; Councilmember Sundberg; Planning Commissioners Davis, Eggenberger,
and Maddy; City Administrator Lerud; Planning Director Darling; Director of Public
Works Brown; City Engineer Fauske; Bob Kirmis and Maureen Hoffman of NAC; and Jon
Christensen of WSB
Absent: Councilmembers Johnson, Labadie, and Siakel
2. COMPREHENSIVE PLAN
A. NAC
1. Community Facilities
2. Implementation
Bob Kirmis gave a brief overview of community facilities and implementation. He explained that
community facilities constituted lands, buildings, services, and systems which are provided on a public or
semi-public basis. He explained that implementation identifies the steps to be taken by implement the
Comprehensive Plan directives. He reviewed the 2009 Parks and Recreation Plan and noted that this
basically updates that plan. He noted that they are not expecting to add new parkland and will simply focus
on development the existing parks. He reviewed the basic park classification system and their definitions.
He noted that the Park Board will be reviewing this portion of the Comprehensive Plan and giving their
feedback as well. He reviewed the existing parks and their facilities and asked for feedback from the group.
Mayor Zerby noted that the community center is integral to Badger Park and isn’t sure this document
adequately reflects that.
Mr. Kirmis stated that if the City has any ideas as to the future of the community center, he would encourage
them to share that.
Mayor Zerby noted that his thought is that there could be community classes, for example Tai Chi that starts
in the facility and then moves outside. He stated that the lacrosse fields are currently utilizing those
restrooms also. He stated that he thought there had been talk about the pond at Manor Park and dredging
it.
Public Works Director Brown explained that various entities have taken a look at this pond and the
feasibility study that showed the bottom of the pond contained PAH’s and would be very costly to dispose
of that material, which put a stop to those discussions.
CITY OF SHOREWOOD WOK SESSION MEETING MINUTES
JUNE 25, 2018
Page 2 of 3
Mayor Zerby suggested that Manor Pond may be a grant possibility somewhere down the road.
Public Works Director Brown noted that the City will have to take a look at the retaining walls for the park
structure at Silverwood Park.
Councilmember Sundberg asked about the slides and whether there had been any injuries because they are
so fast.
Public Works Director Brown stated that the slides have been there since the inception of the park, which
was about 30 years ago. He stated that the City’s insurance carrier would be delighted to see those slides
go away, but they have stood the test of time. He stated that the hill in this park is the most widely used
sledding hill in the area.
Mayor Zerby stated that parking concerns at Freeman Park needs to be included. He stated that for the
Lake Minnetonka LRT Regional Trail, the biggest concern he has heard is that when the tree trimming is
completed along the trail, the brush is just left alongside the trail and not removed.
Councilmember Sundberg noted that neighboring cities, such as Tonka Bay, do not clear snow and maintain
their portion of the trail which creates a hazard as people are trying to travel through.
Mr. Kirmis moved on to discussion of the Implementation chapter.
Mayor Zerby noted that currently there are no parks located on the islands and wondered if that should be
considered.
Councilmember Sundberg stated that she would like to get public input and feedback on that issue.
Mayor Zerby asked if the acreage numbers had been updated.
Mr. Kirmis stated that they are planning to go back and take a closer look at those figures. He stated that
they will be presenting a draft of the entire Comprehensive Plan for the Council to review before the public
hearing phase.
B. WSB
1. Sewer Chapter
2. Water Chapter
Jon Christensen of WSB gave an overview of the Sanitary Sewer Plan and noted that there are number of
Met Council lines that run through the City. He reviewed the wastewater flow projections and noted that
there are only four septic systems in the City and the remainder are on the sewer system. He noted the
improvements proposed are for maintenance and rehabilitation and not new facilities. Mr. Christensen
noted that they had analyzed the trunk capacities of the system throughout the City and there are no
projected capacity issues. He moved on to discuss the Water Supply Plan using a DNR template as required
by the Met Council. He reviewed the water demand projections and noted only a portion of the City is
served by the water supply system.
Councilmember Sundberg asked if the projected population numbers were accurate.
Mr. Christensen stated that Met Council has just released updated projected population numbers.
CITY OF SHOREWOOD WOK SESSION MEETING MINUTES
JUNE 25, 2018
Page 3 of 3
Planning Director Darling noted that she thinks the new numbers will impact this and will need to be
tweaked.
Mr. Christensen reviewed the proposed improvements to the water supply plan.
Commissioner Maddy stated that the current policy is that if enough people want domestic water service,
they can kind of vote on it and the City will add those services. He asked if there was a way to put it in the
policy to try to encourage and expand the City water network.
Councilmember Sundberg noted that there was a pretty big brouhaha with the garbage issue, she wasn’t
sure what a water issue would be like.
Public Works Director Brown stated that staff has talked about extending services to all homes when they
are in doing the street improvements projects and use the connection charges as the funding mechanism.
He stated that this may be a gamble, but, would allow things to move forward without much resistance.
Mayor Zerby would like the City to look at ways to encourage residents to hook up with the water system
rather than digging new wells when they have problems.
Mr. Christensen stated that he will add some general language to this effect in the next draft.
3. ADJOURN
Mayor Zerby ended the meeting at 6:40 p.m.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 25, 2018 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:01 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, and Sundberg; Attorney Keane; City
Administrator Lerud; City Clerk Thone; Planning Director Darling; Director of Public
Works Brown; and, City Engineer Fauske
Absent: Councilmembers Labadie and Siakel
B. Review Agenda
Sundberg moved, Johnson seconded, approving the agenda, as presented.
Mayor Zerby noted that item 5c has been deferred to a later date.
Motion passed 3/0.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Councilmember Johnson asked if there was anyone present from Timber Lane that had wanted to speak to
the Council. A few members of the audience indicated that they would like a chance to speak to the Council.
Mayor Zerby stated that item C. would be pulled from the Consent Agenda and moved to 7A of the regular
agenda to allow for discussion.
Sundberg moved, Johnson seconded, Approving the Motions Contained in items A. and B. on the
Consent Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of June 12, 2018
B. Approval of the Verified Claims List
C. Approve a Goose Lake Management Plan for Timber Lane HOA
Motion passed 3/0.
3. MATTERS FROM THE FLOOR - None
4. PUBLIC HEARING - None
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
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5. REPORTS AND PRESENTATIONS
A. Report by Tim Litfin on Tour de Tonka Event and Community Education Update
Tim Litfin and Jenny Bodurka appeared before the Council to give an update on Community Education.
Mr. Litfin noted that one surprising aspect to Community Education is that they create over 1,000 jobs. He
noted that the Explorers Club is their largest program. He reviewed some examples of volunteer
opportunities, the largest being basketball coaches and the Tour de Tonka event. He stated that as of May
1, 2018, they have had just over 33,000 participants in the Community Education programs. He noted that
they started a new customer appreciation event on March 19, 2018 and at this event they were able to garner
some interesting feedback that will help the program moving forward.
Ms. Bodurka explained that last year they also kicked off a community building program with things like a
newsletter, a gratitude tree, a toiletry drive and a book drive where the books were donated to the Read
Indeed program. She noted that representatives of Community Education attended a LERN Conference in
Portland where they received an award for the Tour de Tonka event.
Mr. Litfin noted that they had send a quick, two question survey to all of their customers who participated
in 2018 asking them to rate the quality of the Minnetonka Community Education and they received an
overall rating of 4.4 out of 5.
Ms. Bodurka reviewed some of the 729 youth programs and camps, such as Summer Explorers, Guitar
Camp and Movies in the Park. She noted some of the upcoming events: Firecracker – July 4, 2018; Tonka
Mud Run – July 14, 2018; and Tour de Tonka – August 4, 2018.
Mr. Litfin gave a brief overview of the Tour de Tonka event and noted that the riders will go through 24
cities. He noted that they have had riders as young as 4 and as old as 88.
B. Hennepin County Sheriff Stanek
Sheriff Stanek gave an overview on the various public safety services that the County is involved in
conjunction with the local law enforcement. He noted that Samantha Kleinfield, Director of
Intergovernmental Affairs was also present at the meeting. Sheriff Stanek noted that they are three public
safety partnership areas: Forensics Sciences Division – Crime Lab; Opioid Crisis; Violent Crime. He noted
that within Hennepin County, there are 36 local police departments and 9 federal law enforcements partners
that service 45 municipalities as well as Fort Snelling. He noted that there were 184 bookings for the South
Lake Minnetonka area in 2017. He reviewed some of the numbers surrounding deaths due to opioid
addiction and showed a drug take back bag that will be available to residents.
Mayor Zerby noted that Sheriff Stanek had not mentioned the work the County does out on Lake
Minnetonka and noted that is probably their most visible presence in the City.
Sheriff Stanek noted that with 104 lakes and 3 rivers, they stay very busy. He noted that they there are 12
full-time water patrol deputies, but noted that there are also about 100 volunteer special deputies County-
wide.
Mayor Zerby stated that he knows that out on the lakes it is probably like herding cats but stated that the
City definitely feels the presence of the Hennepin County law enforcement and appreciates all they do for
the City. He also thanked them for their assistance with the 911 services.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
Page 3 of 8
6. PARKS - None
7. PLANNING
Approve a Goose Lake Management Plan for Timber Lane HOA
A.
Stephen Farnes, 5445 Timber Lane, stated that there are nine residences on Timber Lane. He stated that
the goose management plan that is included in the Council packet seems very impressive, but he only
learned of it last Friday and he has been a resident of Timber Lane for over 60 years. He stated that he had
voiced his opposition to Mr. Zenk earlier today and shared his concern that this was in front of the Council
for the final green light when there had been no meetings with the supposed Homeowners Association. He
stated that there is no such thing as a Timber Lane Homeowners Association. He stated his concern that
there may be an attempt to deceive the DNR or the City about the existence of the HOA.
Ron Zenk, 5435 Timber Lane, stated that there is a goose problem on Timber Lane. He stated that there is
a loose knit association of property owners on Timber Lane and Duck Island. He stated that as a way to
control the population in the past, people were just going over to Duck Island and smashing the eggs, which
is illegal. He used to live on Christmas Lake and there had been a goose management plan approved over
there, so he took a look at trying to get a plan in place for the residents along Timber Lane. He stated that
the plan basically outlines educational options that residents can legally do to help control the population,
such as addling. He stated that he has gotten signatures from 7 out of the 9 residents approving the plan.
He stated that the goose management plan does not obligate anyone to do anything, but, gives them the
tools to know what can legally be done to help control the population.
Kenneth Kaiser, 5455 Timber Lane, stated that his concern is also that the goose management plan refers
to the Timber Lane HOA, which does not exist and has no by-laws or rules for voting on anything. He
stated that Duck Island is a shared property between the 9 homeowners. He stated that he had concerns
that this agreement would give control over the individually owned properties.
Peter Wattson, 5495 Timber Lane, stated that he is against too many geese and is for finding a way to
control the number of geese. He stated that he thinks the plan is a good idea. He supports the idea of doing
something to control the geese.
Councilmember Sundberg confirmed that the plan, as presented, did not mandate the homeowners to do
anything. Planning Director Darling stated that none of the relocating or addling the eggs can move forward
unless there is a plan that has been looked at by the local jurisdiction, which is what the Council is being
asked to do tonight.
Councilmember Sundberg asked if there was an HOA.
Planning Director Darling stated that she had looked up the covenants that were established in 1949 and in
the body of the covenant it states that every 10 years they need to be reapproved and re-recorded against
the properties by the group and she did not see any evidence that has been done.
Councilmember Sundberg asked City Attorney Keane if he had any insight on this issue. City Attorney
Keane stated that he did not.
Councilmember Johnson asked who is the legal owner of Duck Island. City Attorney Keane stated that it
appears to be owned by Harold Farnes, et al.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
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Stephen Farnes, 5445 Timber Lane, stated that this is the main point because that is where the geese are
located. He stated that Harold Farnes was his father and he set it up after Frog Island was decimated by a
dredging company. He stated that his father was able to get a PID for Duck Island that the “et al” is the
nine property owners on Timber Lane and they all have a 1/9 interest in Duck Island. He stated that he felt
that Mr. Kaiser had brought up some great points. He stated that if the Council agrees to this plan, it will
legitimize the HOA that has been forced on everybody and doesn’t exist. He stated that there have been
no formal meetings, the plan has not been vetted and there has been no due process.
Councilmember Johnson asked who pays the taxes for Duck Island. Mr. Farnes stated that they are minimal
and have been paid by his mother.
Councilmember Sundberg asked if Mr. Farnes major objection was that he felt the due process hasn’t been
allowed, that there isn’t a HOA, or if it was the merit of the plan.
Mr. Farnes stated that he objects to them all and asked the Council to deny the request. He stated that he
did not think that Mr. Zenk signing documents as a representative of the Timber Lane HOA is legally
binding, since an HOA does not exist.
Councilmember Johnson asked Mr. Farnes if he was opposed to people going on Duck Island and addling
eggs and doing anything to decrease the geese population. Mr. Farnes stated that his answered was yes.
Mr. Zenk stated that if the concern is calling in the Timber Lane HOA, he suggested changing it to be the
Timber Lane Property Owners Goose Management Plan.
Councilmember Sundberg stated that she is uncomfortable with the ambiguity about the HOA. She stated
that she is not ready to make a decision on it and asked that City Attorney Keane research it and weigh in
with information at a future meeting.
Councilmember Johnson stated that the easy thing would be to rename the document, but there is Duck
Island where the taxes are being paid by one party and there are no by-laws that exist to see this through.
He stated that absent proper policies in place, he would vote to deny the request.
City Administrator Lerud stated that staff can contact the DNR to see how to proceed and see if it can be
done with a group of property owners that are not officially an HOA. He stated that it will be on the July
9, 2018 agenda once they get additional information.
B. Commission Dustin Maddy Report on June 5, 2018 Planning Commission Meeting
Planning Commissioner Maddy gave an overview of the items discussed at the June 5, 2018 meeting and
their recommendations to the Council.
C. Conditional Use Permit for Soil Extraction in Excess of 400 cu. yd
Applicant: Schroeder Management, LLC
Location: 27960 Smithtown Rd.
Planning Director Darling explained the request for a CUP for soil extraction and noted that this property
may look familiar to the Council because they had recently granted a CUP for an accessory building in
excess of 1,200 sq. ft. and found through that process that this CUP would also be needed. She stated that
the recommended conditions are to help decrease the impact to the lake, the adjacent properties and
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
Page 5 of 8
traveling public. She noted that the Planning Commission is recommending approval and noted that one
letter had been received from a nearby property owner in support of the application.
Mayor Zerby asked about the Minnehaha Creek Watershed District requirements. Planning Director
Darling noted that the applicants would have to have permits through the Minnehaha Creek Watershed
District before they can start and will need to show them to the City.
Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 18-064, “A Resolution Approving
a Conditional Use Permit to Allow Soil Extraction Over 400 cubic yards for Schroeder management
for Property Located at 27960 Smithtown Road.” Motion passed 3/0
D. Shoreline Setback Variance
Applicant: Tschida Construction
Location: 4495 Enchanted Lane
Planning Director Darling explained the request for a setback of 40.1 feet rather than the 50 feet setback
because of a man-made inlet created by a previous property owner that moved the high-water line closer.
She stated that the City received 3 e-mails from residents approving the plans and noted that the Planning
Commission recommended approval.
Sundberg moved, Johnson seconded, Adopting RESOLUTION NO. 18-065, “A Resolution
Approving a Variance to the Required Setback from Lake Minnetonka on Property Located at 4495
Enchanted Lane.” Motion passed 3/0
E. Zoning Ordinance Amendment – Body Art Establishment
Applicant: Jonathan Higgins
Planning Director Darling explained that the applicant would like to open a new business at 23670 Highway
7 in the shopping center that houses Cub Foods. She noted that the current zoning ordinance language does
not have tattooing as a permitted use. She noted that the Planning Commission is recommending approval.
Councilmember Sundberg stated she thinks it would be helpful if Mr. Higgins explained to the Council
what he was proposing since she found it very interesting at the Planning Commission meeting.
Jonathan Higgins, 6015 Seamans Drive, stated that he has been tattooing for six years and getting tattoos
since he was 14. He stated that he currently works at Cloud 9 Tattoos in Elk River. He stated that he plans
to call his business Historic Tattoos and also have a museum of tattoo art and culture and noted that he has
filed paperwork with the IRS for non-profit status. He stated that he would like to educate people on the
different types of tattoos and different application methods that have been used throughout the years. He
also has plans to provide educational seminars and monthly workshops to help people understand the
process and so people getting tattoos will be well informed and have less regrets. He stated that he would
also like to focus on the art aspect to tattoos and plans for it to be a family friendly place.
Councilmember Sundberg asked how much of the business would be tattooing and how much would be
body piercing. Mr. Higgins stated that he wouldn’t be doing any piercing and doesn’t have any interest in
providing that service.
Councilmember Sundberg stated that she had done some checking with other cities and found that there
has never been a problem with tattoo establishments, but they have had problems with establishments that
provide body piercing.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
Page 6 of 8
Councilmember Johnson asked a hypothetical question about what an applicant would need to do to create
a body piercing establishment in the City. Planning Director Darling stated that they would need to locate
in the C-1 zoning district and would have to have a State license in order to operate. She stated that the
Council could remove all references to piercing if they chose. She stated that she had actually already
removed some of the “wilder” references.
Mr. Higgins stated that he would support removing the piercing, if the Council chose to go that route,
because he just wants to concentrate on tattooing.
Sundberg moved, Zerby seconded, Amending the Draft ORDINANCE NO. 557, “An Ordinance
Amending the Shorewood Zoning Code as it Pertains to Body Art Establishments,” to remove the
third paragraph referring to Body Piercing. Motion passed 3/0.
Sundberg moved, Johnson seconded, Approving ORDINANCE NO. 557, “An Ordinance Amending
the Shorewood Zoning Code as it Pertain to Body Art Establishments”, as amended. Motion passed
3/0.
Zerby moved, Johnson seconded, Approving RESOLUTION NO. 18-066, “A Resolution Approving
Publication of Ordinance No. 557 by Title and Summary.” Motion passed 3/0.
Johnson moved, Zerby seconded, Approving ORDINANCE NO. 558, “ An Ordinance Amending the
Shorewood City Code Pertaining to the Sale of Tobacco”. Motion passed 3/0.
8. ENGINEERING/PUBLIC WORKS
A. Accept Bids and Award Contract for the 2018 Street Reconstruction, City Project 17-
04
City Engineer Fauske reviewed the planned project for Shorewood Lane, Mann Lane and Riviera Lane and
the methods of construction. She stated that the City had received four bids and lowest responsible bid is
from Midwest Civil Constructors, LLC. She noted that the planned project schedule would be to hold an
open house on June 26, 2018 and start construction in July with the final completion being in spring of
2019. She stated that the goal is to complete the majority of the improvements before school starts in the
fall, to minimize disruption to bus service.
Mayor Zerby asked how residents would find out about the open house. City Engineer Fauske stated that
postcards were mailed last week.
Councilmember Johnson stated that City Engineer Fauske had described Midwest Civil Constructors as a
“responsible” bidder and asked how staff came to the conclusions that they were responsible. City Engineer
Fauske stated that they look at their work history in other communities.
Public Works Director Brown stated that even though this company hasn’t been around long, staff was able
to search back through the individuals in this company and they could be traced back to Ames Construction
and the Eureka project which was managed very well.
Johnson moved, Sundberg seconded, Adopting RESOLUTION NO. 18-067, “A Resolution Accepting
Bids and Awarding Contract for the 2018 Reconstruction of Riviera Lane, Mann Lane and
Shorewood Lane, and the Watermain Extension Along Yellowstone Trail (Club Valley Road to
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
Page 7 of 8
Riviera Lane), Riviera Lane, State Highway 7 (Riviera Lane to Lake Linden Drive) and Lake Linden
Drive (State Highway 7 to 6140 Lake Linden Drive)”, City Project 17-04. Motion passed 3/0.
B. Accept Resignation from Joe Lugowski, Utility Operator, and Authorize
Advertisement for Hiring Utility Operator for Public Works.
Public Works Director Brown stated that after 30 years and 7 months, Joe Lugowski has submitted his
resignation and will be moving onto retirement. Mayor Zerby stated that Joe had been a big part of the City
and he will be sad to see him go.
Zerby moved, Sundberg seconded, Accepting the Resignation from Joe Lugowski, Utility Operator,
and Authorize Advertisement for Hiring Utility Operator for Public Works. Motion passed 3/0.
9. GENERAL/NEW BUSINESS
A. Electric Franchise
City Administrator Lerud noted that Council had discussed establishing both electric and natural gas
franchises and staff has been negotiating with Xcel Energy since late last year. He stated that negotiations
had been completed last week.
Johnson moved, Sundberg seconded, Approving ORDINANCE NO. 559, “An Ordinance Granting
Northern States Power Company, a Minnesota Corporation, Its Successors and Assigns, Permission
to Construct, Operate, Repair and Maintain in the City of Shorewood, Minnesota, an Electric
Distribution System and Transmission Lines, Including Necessary Poles, Lines, Fixtures and
Appurtenances, for the Furnishing of Electric Energy to the City, its Inhabitants, and Others and to
use the Public Grounds and Public Ways of the City for Such Purposes.” Motion passed 3/0.
Johnson moved, Sundberg seconded, Approving ORDINANCE NO. 560, “An Ordinance
Implementing an Electric Service Franchise Fee on Northern States Power Company, a Minnesota
Corporation, its Successors and Assigns, for Providing Electric Service within the City of
Shorewood.” Motion passed 3/0.
Johnson moved, Sundberg seconded, Approving RESOLUTION NO. 18-068, “A Resolution
Approving Publication of Ordinance No. 559, by Title and Summary”. Motion passed 3/0.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. SeeClickFix
Administrator Lerud stated that the intent is to give an update every 6 months of the response time for
SeeClickFix. He noted that there had been about a 50% increase in reports filed and staff is very pleased
about the decrease in the “Days to Acknowledge”.
Mayor Zerby noted that people seem to like the convenience of being able to report issues on-line. He
questioned if there was an easier system to keep residents informed about their repair issues and the status
of completion.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
JUNE 25, 2018
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Public Works Director Brown stated that they are still looking at a way to get progress reports to residents,
but, haven’t arrived at an on-line solution at this point.
2.
Monthly Budget Report
City Administrator Lerud stated that staff has begun the budget process and will plan to meet with the
Council at the first work session in August to discuss the draft CIP and budget for 2019.
Other
Public Works Director Brown stated that he has one employee who is out on medical leave, but, at this
point, he is unsure whether it will be short term or long term.
Mayor Zerby stated that he had gotten a suggestion from a resident about street lighting at Smithtown and
Eureka and asked staff to take a look and respond to the suggestion.
City Engineer Fauske stated that in 2016, the City submitted an application for regional solicitation for
federal funding for the trail connection on Galpin Lake Road and did not receive funding. She stated that
this funding is available every two years and staff is gathering information to submit another application
which is due July 13, 2018.
Planning Director Darling stated that the City had submitted a grant application to rehab the playground
area at Badger Park and the City was awarded a $150,000 grant.
Mayor Zerby noticed that the trails appear to be done at the MCC Golf Course and some of the roads appear
to be done. Planning Director Darling stated that they are on track even with all the rain that has been in
the area lately.
City Clerk Thone stated that two of the four election trainings have been completed and there are 15 new
election judges this year.
B. Mayor and City Council
Councilmember Johnson asked that Joe Lugowski be invited to the employee appreciation event. Lerud
said that was planned.
11. ADJOURN
Sundberg moved, Johnson seconded, Adjourning the City Council Regular Meeting of June 25, 2018,
at 8:50 P.M. Motion passed 3/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: July 9, 2018
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Interim Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64584 - 64609 & ACH 550,346.97
Total Claims $550,346.97
We have also included a payroll summary for the payroll period ending June 24, 2018.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents an
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may r
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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#2D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Construction Services Agreement for the 2018 Reconstruction of Riviera Lane, Mann
Lane and Shorewood Lane, and Watermain Extension along Yellowstone Trail (Club
Valley Road to Riviera Lane), Riviera Lane, State Highway 9 (Riviera Lane to Lake
Linden Drive) and Lake Linden Drive (State Highway 7 to 6140 Lake Linden Drive), City
Project 17-04
Meeting Date: July 9, 2018
Prepared by: Larry Brown, Director of Public Works
Reviewed by:
Attachments: Construction Services Proposal – WSB, Project Location Map
Policy Consideration: Should the City Council accept professional services proposal for construction
engineering services for the Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility
Improvement Project, City Project 17-04?
Background: The City Council approved plans and specifications, and authorized advertisement for bids
for the Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement Project, City
Project 17-04 on May 29. 2018. Improvements identified include reconstruction of the existing
bituminous streets along Shorewood Lane, Riviera Lane and Mann Lane with concrete curb and gutter,
storm sewer, and minor sanitary sewer improvements related to reduction in inflow and infiltration into
the system.
Additional improvements include extension of watermain along Yellowstone Trail, Riviera Lane, TH 7,
and Lake Linden Drive. Extension of the watermain along Yellowstone Trail and extensions to Lake
Linden Drive along TH 7 will be constructed by means of horizontal directional drilling as a trenchless
construction method to reduce impacts to adjacent properties and Yellowstone Trail traffic flow.
Extension of watermain along Riviera Lane will be by means of open cut installation with reconstructing
the existing street.
The City received bids on Thursday, June 21, 2018, and awarded the contract on June 25, 2018.
As part of the engineering services for the project, staff requested a professional services proposal from
WSB to perform the construction engineering. Construction engineering services include, construction
observation, construction staking, engineering construction management, meetings, construction
administration and documentation, and construction materials sampling and testing. WSB has provided
the scope of services and estimated fees in the amount of $196,000.
Time Schedule: Based on the current project schedule, WSB & Associates, Inc. proposes to commence
immediately with the project in time for the mid-summer bidding.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Financial Considerations: The project is proposed to be funded from the Street Reconstruction Fund,
Storm Water Fund, Sanitary Sewer Fund, and Watermain Fund. The project feasibility report opinion of
project costs is $2,408,700 including construction contingency and indirect costs (engineering, legal,
financing, administrative, etc.). The construction bid amount is $1,708,509.00 and proposed indirect
costs will place the project within the feasibility budgeted amount.
Options:
1.Accept the proposal, as presented.
2.Reject the proposal and provide staff with alternative direction.
Recommendation: Staff recommends the City Council approve the attached resolution “Accepting the
Proposal for Construction Services for the 2018 Reconstruction of Riviera Lane, Mann Lane and
Shorewood Lane and watermain extension along Yellowstone Trail (Club Valley Road to Riviera Lane),
Riviera Lane, State Highway 9 (Riviera Lane to Lake Linden Drive) and Lake Linden Drive (State
Highway 7 to 6140 Lake Linden Drive, City Project 17-04”.
178 East 9 th Street, Suite 200 | St. Paul, MN 55101 |(651) 286-8450
July 2, 2018
Honorable Mayor and Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re:Proposal for Construction Services
Riviera Lane, Shorewood Lane,and Mann Lane Street and Utility Improvement Project
City of Shorewood Project No. 17-04
WSB Project No. 02925-24
Honorable Mayor and Council Members:
WSB & Associates, Inc. is pleased to provide you with ourproposal forconstruction services for the
Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement Project.
Project Understanding
The City Council approved plans and specifications, and authorized advertisement for bids for the Riviera
Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement Project, City Project 17-04 on
May 29. 2018. Improvements identified include reconstruction of the existing bituminous streets along
Shorewood Lane, Riviera Lane and Mann Lane with concrete curb and gutter, storm sewer, and minor
sanitary sewer improvements related to reduction in inflow and infiltration into the system.
Additional improvements include extension of watermain along Yellowstone Trail, Riviera Lane, TH 7, and
Lake Linden Drive. Extension of the watermain along Yellowstone Trail and extensions to Lake Linden
Drive along TH 7 will be constructed by means of horizontal directional drilling as a trenchless
construction method to reduce impacts to adjacent properties and Yellowstone Trail traffic flow.
Extension of watermain along Riviera Lane will be by means of open cut installation with reconstructing
the existing street.
The City received bids on Thursday, June 21, 2018, and awardedthe contract on June 25, 2018.
Proposed Services
Construction Services:
WSB will provide construction administration, observation and survey services including project
management (weekly construction meetings, utility coordination, contractor coordination, project
close-out); construction survey staking; construction observation; record drawings; permit
monitoring; materials testing; and compliance review.
Construction fees are based upon the proposed construction schedule beginning mid-July
through October 30, 2018, for major construction and the punch list and final pavement course
work completion by June 15, 2019.
Building a legacy –legacy.
your
Equal Opportunity Employer | wsbeng.com
K:\02925-240\Admin\Docs\CC Memos Resolutions\Letter Proposal Construction Services 070218.docx
Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement Project
ConstructionServices Proposal
July 2, 2018
Page 2
Proposed Fee
We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee
schedule.
Fees for Construction Services are estimated to be$196,000Theestimatedconstruction servicesfeesare
within the indirect costs identifiedin the feasibility report.
Thank you for this opportunity to provide professional consulting services to the City of Shorewood. If this
proposal is acceptable, please execute the signature block below and return as our authorization to
proceed.
Please do not hesitate to contact me if you have any questions. Thank you.
Sincerely,
WSB & Associates, Inc.
Alyson Fauske, PE
City Engineer
PROPOSAL FOR:
ConstructionServices –
Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement
Proejct; City Project No. 17-04
ACCEPTED BY:
City of Shorewood, MN
Name
Title
Date
K:\02925-240\Admin\Docs\CC Memos Resolutions\Letter Proposal Construction Services 070218.docx
CITY OF SHOREWOOD
RESOLUTION NO. 18 -069
A RESOLUTION ACCEPTING THE DRAINAGE AND UTILITY EASEMENT
AT 6180 RIVIERA LANE FOR THE
2018 RECONSTRUCTION OF RIVIERA LANE, MANN LANE AND
SHOREWOOD LANE, AND
THE WATERMAIN EXTENSION ALONG YELLOWSTONE TRAIL (CLUB
VALLEY ROAD TO RIVIERA LANE), RIVIERA LANE, STATE HIGHWAY 7
(RIVIERA LANE TO LAKE LINDEN DRIVE) AND LAKE LINDEN DRIVE
(STATE HIGHWAY 7 TO 6140 LAKE LINDEN DRIVE)
CITY PROJECT 17-04
WHEREAS
, pursuant to accepting bids and awarding the Contract for local
improvements designated as the 2018 Street and Utility Improvement Project, City Project 17-
04, it is necessary to formalize permanent drainage and utility easement for the purposes of
extending a storm drainage system at 6180 Riviera Lane attached hereto and made a part
hereof; and
WHEREAS,
the property owner has agreed to grant such drainage and utility
easement for said storm drainage improvements.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
1.The Mayor and City Clerk are hereby authorized and directed to execute such
drainage and utility easement for the purposes of extending a storm drainage
system at 6180 Riviera Lane on behalf of the City of Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this
th
9 day of July, 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
#2F
MEETING TYPE
City of Shorewood Council Meeting Item
REGULAR
Title / Subject: Appointing Assistant Weed Inspector
Meeting Date: July 9, 2018
Prepared by: Greg Lerud, City Administrator
Background: State Statute states that the Mayor of each city shall act as the local weed inspector within
city limits. Statute also allows for City Council appointment of Assistant Weed Inspectors with the same
authority and responsibility of the Mayor. Joe Lugowski was the city’s appointed Assistant Weed
Inspector. His resignation on June 29 created a vacancy.
Recommendation / Action Requested: Staff recommends appointing Scott Schroeder as the Assistant
Weed Inspector. Scott is a member of the Shorewood Public Works department and has a great deal of
experience in this area.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
#2G
MEETING TYPE
City of Shorewood Council Meeting Item
REGULAR
Title / Subject: Christmas Lake HOA
Meeting Date: July 9, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by: Joe Rigdon, Interim Finance Director
Policy Consideration: Should the City of Shorewood approve a contribution to the Christmas Lake
Home Owners Association (HOA) for Aquatic Invasive Species (AIS) control?
Background: At the May 14 work session, the City Council heard a presentation from Joe Shneider and
other members of the Christmas Lake HOA about their efforts to control AIS on Christmas Lake. The
Christmas Lake HOA is active in working to control AIS and the HOA annually provides the required
match on the grants the city receives. In 2017 that amount was $32,367. The City assist them by
administering a DNR grant as well as providing a small amount of staff time to help in their efforts.
Grant funds from the DNR decreased in 2018 and will continue to decrease in future years. The
Christmas Lake HOA received a Hennepin County grant in 2018, but it is not enough to offset the
decrease in DNR grant funds.
In late 2017, the city received a request from the Christmas Lake HOA for 2018 funding. While the City
has contributed to the Lake Minnetonka Association in previous years for AIS treatment, the City has not
contributed to the AIS control on Christmas Lake.
Financial or Budget Considerations: There is not a specific amount in this year’s budget for this
purpose. However, there are adequate funds in the 2018 budget in City Council – Dues and
Subscriptions to cover this contribution.
Recommendation: The City has a history of contributing to the control of AIS in waters in and around
the city. Staff recommends a contribution of $5,000 to the Christmas Lake HOA for the control of AIS in
Christmas Lake with the funds coming from the Parks Budget.
Connection to Vision / Mission: Control of AIS in waters in and around the city, and maintaining
healthy lakes are in the City’s interest.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
MEETING TYPE
CityofShorewoodCouncilMeetingItem
Regular Meeting
Title / Subject: Authorize Purchase of Public Works Equipment, Grapple and Plow for Skid
Steer
Meeting Date: July 9, 2018
Preparedby:LarryBrown,DirectorofPublicWorks
Attachments:State Contract Quote
PolicyConsideration:None
Background / PreviousAction:The2018 CapitalImprovement EquipmentReplacementschedulehas
fundsdedicatedforthe purchase of onebucket grapple and one plow blade to fit the skid steer.
Attachment 1 isanexcerptfromthe2018 CapitalImprovementProgram(CIP).
TheCityofShorewoodisalso a memberofthe State ofMinnesota Cooperative Purchasing
Venture(CPV)programthatallowscitiestotakeadvantage of contractsletthroughtheState of
Minnesota. This permits cities to take advantage the competitive public bidding process that
hasalready been performed by the State. In addition, the State receives a lower bid price, due
to economies ofscale.
Attachment 2 is the proposal provided by Lano Equipment of Norwood, under the State
contract, for the two pieces of equipment. The skid steer grapple is quoted at $2,387, with the
plow blade quoted at $2,600.50. Both of these items are well under the budgeted amounts in
the Equipment ReplacementFund.
Recommendation: Staff is recommendingapproval of the motion that authorizes the expenditure of funds
for one skid steer grapple and plow from Lano Equipment of Norwood,
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
LANO
1015 Hwy. 212 - P.O.Box 299
Equipment
NORWOOD YOUNG AMERICA, MN 55368
of Norwood
(952) 467-2181 Fax (952) 467-3259
JACK LANO
Bill to:CITY OF SHOREWOOD
Contact:BrettQuote/Order?QUOTE
Address:Date:6/28/2018
City, State & Zip:SHOREWOOD MN. 55331Confirmed:
Phone Number:
Fax Number:Terms:
Ship to:
QuantityDescriptionList PriceQuote Price
Minnesota state bid price on Bobcat attachments.
168" Industrial bucket grapple$2,387.00
w/ bolt on cutting edge.
H.D. blade
186" heavy duty snowblade w/ hyd angle$2,600.50
Additional Comments:
Quote Price:
Trade Allowance
Net Price:
Plus Tax if applicable
Quote Total:
Sign here to Accept OrderDate(If paid per terms above.)
ATTACHMENT 2
6A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK TOUR MEETING SHOREWOOD CITY HALL
TUESDAY, JUNE 26, 2018
NOTES
PARK TOUR
Chair Mangold convened the tour of City parks at 6:13 p.m.
Chair Mangold, Commissioners Barr, Vassar, Ashmore, Planning Director Darling, Public Works
Director Brown, Public Works Lead Supervisor Baumann and City Administrator Lerud were present.
Commissioner Rock arrived later at Cathcart Park.
Public Works Director Brown gave a brief history of each park that was visited. Below is a list of items
that are for discussion or that need to be updated/repaired.
1. FREEMAN PARK
There was discussion regarding rink and warming house at Eddy Station
There are no outlets inside the warming house
Rubber mats for rink
Security issues brought up were as follows:
Cannot see if anyone is skating – Video System was suggested
Lighting outside so people know there is a warming house perhaps on timers
Bathrooms are locked from inside
North playground – Graffiti on sign by the regional trail needs to be cleaned up.
Southerly playground equipment
1. Put on upcoming agenda to discuss alternatives for the playground equipment including
playground surfaces and edging materials. Would entire playground be replaced? What type of
playground would replace it? Would rubber surfacing be needed for handicapped accessibility
2. Sign needs cleaning or replacement, but previous discussion was to remove the signs as they
become unsightly
Public Works Director is checking on fog sealing that the City of Minnetrista has used to see if this is
something that can be used on the trails
Concrete in front of Little League concession and parking lot needs repair
Picnic tables at the plaza, place this out further on the CIP
Planning Director Darling mentioned that the city has 2 dogwood trees to plant and it was suggested
they be planted by the plaza
Look further into the issue of using goats to clean up the buckthorn
2. CATHCART PARK
Hockey Rink – it was suggested having a rink floor as street hockey is becoming popular
City of Edina has wood rinks – a suggestion was painting the boards white
Playground equipment - touch up with paint
Play structure sign is missing, remove the posts
Need new backboard at tennis court
Net needs to be replaced at one of the basketball hoops
Staff to get an estimate for resurfacing the tennis courts and resealing the basketball court
PARK COMMISSION TOUR MINUTES
TUESDAY, JUNE 26, 2018
2
PAGE 2 OF
3. GIDEON GLEN
Staff will contact Minnewashta Elementary in the fall to see if they can get feedback
regarding classes visiting Gideon Glen
No maintenance or CIP items were identified
4. BADGER PARK
Favorable discussion to pull playground now and work on grading across the playground to
make sure the two sites work together.
Public Works crew can strip grass on the parking lot side of the lacrosse field fence
Planning Director Darling stated that they would be hydro seeding for erosion control over
the playground area, as well as spraying native turf mixes on the north side of the parking lot
Staff to put trail on upcoming agenda
Drop off Sign should be installed when paving is complete, so people do not park there
There was discussion on the different playground surfaces that can be used. The Park
Commission reaffirmed their recommendation for (Engineered Wood Fiber).
Mangold moved to recommend fiber mulch for the playground surface and that excess funds be
moved forward for the south Freeman tot lot. Ashmore seconded. Motion carried 5-0.
Vassar moved and Barr seconded, to adjourn the Park Commission Tours of June 26, 2018 at 8:31
p.m. Motion carried 5-0.
RESPECTFULLY SUBMITTED,
Twila Grout
Park & Rec Coordinator
#6B
MEETING TYPE
City of Shorewood Council Meeting Item
Worksession
Title / Subject: Badger Park – Discussion on Playground Surfaces
Meeting Date: July 9, 2018
Prepared by: Marie Darling
Attachments: Photos of Schaper, Manor and Freeman Parks
Discussion Item: Cost of the Playground Surfaces Proposed
Background:
The Parks Commission had previously recommended Engineer Wood Fiber for
the playground surfaces after finding out what the costs where of alternative materials.
The City Council had expressed some concern that the Wood Fiber (chips) had an untidy
appearance and would require continual maintenance. At their May 14, 2018 worksession, the
Council reiterated their concerns over the untidy appearance and asked staff to provide you
additional information. The information previously given to the council and updated as shown
with double underline below.
Some playgrounds are a combination of the three surfaces. I spoke with other citys’ park staff
and found that the artificial turf doesn’t stand up to heavy traffic areas, like swings and slides,
but is perfect for the ages 2-5 areas. Woodchips are frequently used around the ages 5-12
equipment with poured in place rubber reserved for handicapped accessible transfers and
entrances to equipment, swings, and at the bottom of slides.
Attached are photos of Schaper Park in Golden Valley which has a challenge course and has
artificial turf as the playground surface. In high traffic areas, the artificial turf is already showing
wear marks although the park is not even a year old. Also attached are photos of Manor Park
which has Poured In Place (PIP) rubber around the playstructure and pea gravel in the high
traffic areas, like the swings. The PIP rubber is about 10 years old and is holding up well.
Below are estimates for the three types of playground materials.
At the June 26, 2018 Parks Commission Parks Tour and meeting, the Commission voted
unanimously to recommend using engineered wood fiber (EWF) and using the funds intended to
pay for PIP surfacing to rehab the Freeman South Playground instead.
The Freeman South Playground is showing its age (photos attached), the plastic pieces are faded.
The CIP indicates the playground would be rehabbed next year and the budget shown is
$100,000. The Parks Commission has not yet begun to redesign this playground, but may be
interested in replacing the plastic pieces that are aging instead of replacing the entire structure,
which would reduce costs.
S:\Parks\Council Staff reports\2018\2018 7 9 CAF playground surfaces.docx
Estimates:
Staff have gotten quotes for three options and found that the prices for the different playground
surfaces are widely different.
Poured in Place Rubber: PIP rubber must be installed on top of concrete and has a minimum
anticipated lifespan of 15 years, depending on wear and tear. Testing is recommended after 15
years to make sure the impact absorption meets design requirements. Manor Park has PIP
rubber and at 10 years of age, it is holding up well. Most other cities do not use bituminous
underneath the PIP rubber, they use concrete because the oils in bituminous make PIP difficult
to stick together.
Hard Costs:
Surface (State bid price): $107,451
Concrete (WSB estimate): $33,000
Bituminous (WSB estimate - $3 a square foot): $18,000
Total: $140,451 Concrete or $125,000 Bituminous
Related Costs:
BMP design, playground surface is impervious (WSB quote): $4,207. Construction and
permitting not included
Artificial Turf: Installed on top of an elevation set by surveyor. The surface has a minimum
anticipated lifespan of 15 years, depending on wear and tear. Schaper Park photos attached.
The park was installed less than one year ago and the turf is showing some breakdown. The
parks staff indicates they have about 2 buses of kids per day at the park and they did anticipate
the additional wear on the park when they decided to use turf.
Hard Costs:
Surface (State bid price): $80,698 (turf and 4” aggregate below)
Total: $80,698 (except if draintile is needed, see below)
Related Costs:
Subsurface Design: Draintile may be needed if water is expected to accumulate under the turf
and in aggregate.
Engineered wood fiber:
Surface (including 12 inches of wood fiber, installation and wear mats): $14,947
Concrete Curb estimate from grant application: $19,000
Total: $33,947
Related Costs: Maintenance about 3 inches of chips every three years depending on use: about
$3,000, wear mat replacement would be extra.
Total Budget for Badger Park from the application as submitted for the DNR grant:
Facility Description Estimated Expected
(e.g. picnic area, (linear feet, dimensions, material used, Cost Completion
campground) number of components, etc.) Date
Playground and play Pirate ship playground, swings, a
equipment (including cooperative play swing, ADA accessible $116,000 Sept. of 2018
an engineered wood merry-go-round, rocking animals and
fiber base) 10 picnic tables (2 ADA). $98,000 for
equipment and $18,000 for installation
Picnic Shelter Open-air structure (no sides) with a $52,000 Sept. of 2018
split-gable roof
Restroom Building Two unisex, ADA-accessible restrooms $140,000 Sept. of 2018
with exterior drinking (heated) and a drinking fountain
fountain designed to match the shelter including
utility extension to the building.
Trail and sidewalk 8-foot trails (1040 lineal feet) $73,800 Sept. of 2018
pavement , and 5-foot sidewalks (440 lineal feet)
playground curbs Playground curbs (378 lineal feet)
Design/Engineering About 20 percent of total cost of $12,200 July of 2018
Costs trail/sidewalks/curbs and grading/soil
removal/landscaping. Amount to the
right indicates the allowed 10 percent.
Site work Removal of excess dirt, grading and $48,000 July of 2018
demolition of existing playground
Landscaping and 10 overstory trees, eight understory $25,000 June of 2019
Restoration trees, shrubs and decorative plantings,
and seed for all disturbed lawn areas
Total $467,000
Estimates for design and engineering costs are higher than anticipated and so far, are running three
times what was initially anticipated ($61,000 instead of about $24,000), new bids are being requested
to reduce that cost.
Potential Funding Sources:
Grants: $175,000 total (two grants)
Fund 402 CIP allocation: $375,000
Excess Year-End Funds: multiple commitments for these one-time funds, but they could be adequate
to fund the difference between EWF and PIP
A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Speed Sampling and Sign Request on Smithtown Road Near Minnewashta
Elementary School
Meeting Date: July 9, 2018
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Greg Lerud, City Administrator
Attachments Site Location Map, Correspondence (2), Crosswalk Photos (2), Speed Sample
Results, Speed Evaluation Policy
Policy Consideration: Should the City of Shorewood commence with traffic calming measures
or additional signage on Smithtown Road adjacent Minnewashta Elementary School?
Background: Minnewashta Elementary School is located at 26350 Smithtown Road.
Attachment 1 is a site location map.
In the month of May, staff received word that there had been a
and the crossing guard standing in the cross walk in front of the Minnewashta Elementary
School. Shortly after this incident, staff received correspondence requesting additional
crosswalk signage and concerns related to speed, included as Attachments 2 and 3. It is noted
that Attachment 3 is from Cindy Andress, Principal of the Minnewashta Sc
Currently, the posted speed limit on Smithtown Road is 30 miles
established school speed zone of 20 mph, as shown in Attachments 4 and 5. In addition,
crosswalk beacons are located; one westbound of the easterly crosswalk, and one eastbound at
the westerly crosswalk on Smithtown Road.
Based on the concerns received, staff opted to conduct a speed sampl
Road near the elementary school. With the assistance of the South Lake Minnetonka Police
(SLMPD), a radar sampling unit was placed on Smithtown Road during the pe
25 th through May 30 th, while school was still in session. Results of the speed study have
been included as Attachment 6 to this report. In summary, Table 1 below shows the
various 85 th percentiles from the study.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi 0 ¦¤
B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Speed Sampling and Sign Request on County Road 19, Between Minnetonka
Drive and State Trunk Highway 7
Meeting Date: July 9, 2018
Prepared by: Larry Brown, Director of Public Works
Reviewed by: Greg Lerud, City Administrator
Attachments Correspondence, Site Location Map,Speed Sample Results, Speed Evaluation
Policy
Policy Consideration: Should the City of Shorewood commence with traffic calming measures
or additional signage on County Road 19, between Minnetonka Drive and State Trunk
Highway 7?
Background: Attachment 1 is correspondence received by Ms. Catherine Dougher of 23890
Elder Turn in Shorewood, addressed to the Cities of Shorewood and Excelsior. This request is
for placement of speed awareness displays on County Road 19, between Minnetonka Drive and
State Trunk Highway 7. Attachment 2 is a site location map.
Representatives of both cities met to discuss this request. It
was received during the winter months, that the first step in the process would be to sample
speed and volume data on County Road 19, once spring/summer mont, and when
traffic volumes had returned to normal conditions, due to seve
performed in the area at that time.
Since that time, the radar recorder was placed on County Road 19, with the assistaof the
South Lake Minnetonka Police (SLMPD). The unit recorded data in both directions of travel for
stth
the period of June 1 through June 10. The posted speed on County Road 19, within the
Shorewood city boundary is 35 mph, and 30 mph within the City of
Results of the speed study have been included as Attachment 3 to this report. In summary,
Table 1 below shows the various 85 th percentiles from the study.
DIRECTION OF TRAVEL85 TH PERCENTILE
Southbound 40 mph
Northbound 36 mph
Combined39 mph
Table 1
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi