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09-10-18 CC Reg Mtg Agenda Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, SEPTEMBER 10, 2018 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby___ Johnson___ Labadie___ Siakel___ Sundberg___ B. Review Agenda Attachments 2. CONSENT AGENDA – Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Work Session Minutes of August 27, 2018 Minutes B. City Council Regular Meeting Minutes of August 27, 2018 Minutes C. Approval of the Verified Claims List Claims List D. Approve Truth In Taxation Meeting Date Finance Director Memo Resolution 18-084 E. Accept Constructed Improvements and Authorize Final Payment for the Engineer Memo 2017 Inflow and Infiltration Abatement Project, City Project 17-16 Resolution 18-085 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING A. Report by Commissioner Eggenberger on 08-28-18 Planning Commission Meeting Draft Minutes th B. Preliminary/Final Plat for Woodhaven 7 Addition and Variances Planning Director Memo Resolution 18-086 C. Minor Subdivision and Variance to Setback for 5865 Glencoe Rd Planning Director Memo Resolution 18-087 CITY COUNCIL REGULAR MEETING AGENDA – SEPTEMBER 10, 2018 Page 2 D. Minor Subdivision for 4865 Ferncroft Drive Planning Director Memo Resolution 18-088 8. ENGINEERING/PUBLIC WORKS A. Approve Professional Services Agreement with WSB & Assoc. for Public Works Director Memo the 2018 Pavement Coring Project, City Project 18-09 Resolution 18-089 B. Approve Professional Services Agreement with WSB & Assoc. for Public Works Director Memo the Glen Road, Amlee Road and Manitou Lane Street Reconstruction Resolution 18-090 and Utility Improvements; Authorize Preparation of the Feasibility Study C. Approve a Resolution Requesting Hennepin County to Restrict Parking Engineer Memo along Mill Street (CSAH 82) within the Shorewood City Limits Resolution 18-091 D. Approve Resolution Allowing the Property Located at 21125 Christmas Lane Engineer Memo to Connect to Chanhassen Municipal Water and the Water Connection Resolution 18-092 Agreement with Joseph N. Schneider, 21125 Christmas Lane 9. GENERAL/NEW BUSINESS A. Adopt the 2019 Preliminary General Budget and Levy Finance Director Memo Resolution 18-093 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. 2. E. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, AUGUST 27, 2018 5:30 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 5:30 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Siakel, and Sundberg; City Administrator Lerud; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None. B. Review Agenda Siakel moved, Sundberg seconded, approving the agenda as presented. Motion passed 3/0. 2. CIP – CONTINUE DISCUSSION City Engineer Fauske noted that staff had taken the discussion items from the last few sessions and regrouped the updated pavement conditions and the PASER ratings to come up with some high-level cost estimates for the Council to consider. Councilmember Labadie arrived at 5:33. City Engineer Fauske stated that staff worked to make what they are recommending for 2019 more clear to the Council for projects using existing budget funds or with general obligation bonds. Councilmember Siakel noted that she felt the report was well prepared. She asked about MSA streets and MSA street funds and asked if the City had maximized those projects. She asked how the MSA funding worked. Director Brown stated that for MSA funding, the City receives two apportionments. The construction and maintenance allotment deposits actual money into the bank of about $180,000.00 per year. The second apportionment is held in an account at the State level and the City applies for reimbursement once the City has spent State aid dollars and that is around $220,000.00 per year. Councilmember Johnson arrived at 5:37. City Engineer Fauske stated that for State aid projects she recommends keeping the funding in one project rather than spreading it out over several projects, because of the amount of bookkeeping involved in State aid projects. City Administrator Lerud stated that he believes there is a negative balance currently because the Smithtown Trail was done with a commitment for future MSA dollars and he believes that at the end of 2017 there was a negative balance of in excess of $700,000. Finance Director Rigdon stated that it was a negative balance of $750,000. 2A Mayor Zerby stated that Enchanted Point is on the list as part of the recommended projects for 2019. He noted that the Council had discussed in the past raising the question of who should fund the road for paving an unpaved road. He stated that they had discussed the option of the general tax payers or just the residents of the road. He stated that paving the road will bring value to their homes and perhaps the residents should bear some of the costs. He understands that it is a short road and it makes sense to do it at the same time as the others in the area. Public Works Director Brown stated that the City has three gravel streets; Wiltsey Lane, Enchanted Point and Maple Avenue. He noted that the City has considered vacating Maple Avenue and shifting the one driveway that takes access off it over to Church Road. He stated the cost would be quite steep for residents on some of these gravel roads where there are no houses on the other side of the road. Councilmember Siakel asked if the gravel roads needed to be paved or if they could remain gravel. Public Works Director Brown stated there are three options: gravel, autoseal, or paving. He noted that the City had done the autoseal process in the past and it worked well, and the residents seemed pleased with it also. He stated that this option is significantly cheaper than paving. Councilmember Johnson asked how long the autoseal would last. Public Works Director Brown stated that there is about an eight-year life span before it starts to look ragged. Councilmember Siakel asked if any residents had requested the paving. Public Works Director Brown stated that some residents had requested it. Mayor Zerby would be interested to know the different in the pricing between the autoseal method and the paving and perhaps have a neighborhood discussion and see if the neighborhoods are interested in absorbing some of the costs for the upgrade. Councilmember Labadie stated that she would be interested in taking the costs out, for example twenty years, because having to redo a road in eight years should be factored into the overall cost. She stated that she would like the cost comparison to be apples to apples and asked about the life the pavement. Mayor Zerby stated that it seems like Eureka Road will need to be done sooner than 2024. He suggested flipping that road with the planned 2020 Road, Excelsior Boulevard. Public Works Director Brown stated that when staff looks at the roadways they also wrestle with how to rework the watermain links. He stated that he agreed that Eureka Road and Grant Lorenz are in very difficult shape. He stated that staff had chosen to work the watermain from the other end of the City. He suggested moving Edgewood Road to 2024 and keeping Excelsior Boulevard in 2020 plans. Councilmember Siakel stated that all of these roads are important and it appears as though the life cycles of the roads have all converged at one time. She stated that to bring up something Mayor Zerby has brought up in the past that the City should ask the residents about water hook ups. She stated that if two-thirds of the neighbors do not want water, perhaps the City should not have the added expense of installing the infrastructure. She asked about the possibility of bonding for more than $2.5 million to get more of these big projects done since interest rates are currently low. City Administrator Lerud stated that there will be a bond this year and then probably another subsequent two or three bond issues for upcoming years for future projects. He explained that the goal with these recommendations is to get these individual areas done and give time to look at the logical place to move forward and structure the debt. He stated that as far as the idea of doing a larger project in 2019, he understands Councilmember Siakel’s point, however, it is getting kind of late to do a much bigger project. 2A Councilmember Siakel asked if the City could bond for a larger amount of money now, but not complete all the work in 2019. City Administrator Lerud noted that he believes the projects could be put off to 2020 and still use the original bonding funds. He distributed a flow chart for looking at water hook ups. Councilmember Labadie asked if the City was looking at a percentage of households in a neighborhood that are interested in water hook ups. City Administrator Lerud suggested setting the percentage at something that is greater than the majority, perhaps sixty or sixty-five percentage and if that is the Council’s policy, then those residents get water. Public Works Director Brown stated that the ordinance currently states sixty-six percent. Councilmember Labadie stated that she thinks back to when the Council was originally discussing the country club project and the phrase was used that these were “generational decisions”. She stated that she thinks this is how the Council needs to look at water, as a generational decision. Mayor Zerby stated that the watermain availability was put in on Smithtown in 1994 or 1995 and people are still not hooking up. He stated that if he approached this as a business owner it would take a long time to see a return on his investment. He stated that perhaps there can be a “pre-sale” of connections included in the survey. Councilmember Siakel suggested some sort of incentive and noted that the City had charged $10,000 in the past and suggested offering an incentive of $7,500 if you sign up ahead of time, $10,000 at the time, and if you decided to hook up afterwards it would be the market rate, which she thinks is around $15,000. Councilmember Labadie stated that four years ago when she put her hat in and decided to run for Council, the number one question she was asked by residents was about her position on water hook ups. She stated that she believes the decision needs to be backed up by the ordinances because of what happened with just the thought of collective waste hauling. She stated that people are very passionate about choice and government involvement. Councilmember Siakel stated that she thinks the Council is considering more choice than they currently have if the City offers an incentive program. She asked staff what would happen if the City had bonded for money and then came through the neighborhood and the residents did not want to have water hook ups. She gave an example of Glen Road, which would have $450,000 for that purchase and asked what would happen with that bonded money if the residents did not want water. City Administrator Lerud explained that the bond money would be just for street work only. Councilmember Johnson noted that all three Enchanted streets are given a PASER rating of seven. City Engineer Fauske noted that these roads were seal coated two years ago which automatically brings the rating up to a seven and explained the roads will start deteriorating based on the number it started at before the sealcoat. Councilmember Johnson stated that he understands that, but that type of information it is not visible to the constituents. Councilmember Labadie reiterated her desire to know the price difference between doing another sealcoat and paving. City Administrator Lerud noted that is something the staff can take a look at after the road cores come in to see if a sealcoat would be a better idea and then consider bonding for a slighter larger amount and including Edgewood Road or Noble Road. He stated that staff can look at gathering more information and bring it back to the Council for a decision, but noted that it will need to be decided on relatively quickly in order to be done in 2019. Councilmember Siakel asked when the City Hall bonds would be coming off the books. Finance Director Rigdon stated that the City Hall bonds will come off in 2028. 2A City Engineer Fauske stated that if there was a way to authorize some of the work such as preparation of feasibility study and the pavement corings rather quickly, that would help with the timing. She noted that the islands could be added to the feasibility study after the pavement coring results are received. Mayor Zerby noted that it looks like the time for the 2019 projects is running out and stated that he could support staff recommendations for the 2019 street projects. Councilmember Siakel stated that she was in favor bonding and biting off something big so the City can get some of these projects done. Public Works Director Brown stated that staff will get information back to the Council as soon as they can. 3. WATER CONNECTIONS City Administrator Lerud stated that there are about 290 parcels that have water available but are not connected to the system. He explained that staff has looked at all the assessment projects done since 1985 and found about 68 parcels that have been assessed but not connected. Staff would like to do a few things: let residents know that it is available; offer testing through a contracted company; offer the option of paying the assessment at $1,000 a year with no interest until paid in full. He suggested keeping this option open until the end of 2019, and after January 1, 2020, if residents choose to connect, it will be at a higher rate. He stated that staff has heard from residents who would like to have City water. He stated that residents may not know that they can keep their well for irrigation purposes. Councilmember Sundberg asked if there would be some sort of educational component along with the options. City Administrator Lerud stated that there would be but he was not sure how it will look yet. Councilmember Sundberg asked if there have been many contaminants found in well water. City Administrator Lerud noted that arsenic has been found in some private wells in the city. Councilmember Labadie noted that there was a good job done a few years ago educating the public on radon and getting the detection devices installed in homes. Public Works Director Brown noted that there is flyer that was created about hooking up to City water. He noted that it is still used but needs to be updated. Councilmember Labadie asked how many people hooked up to water on Star Lane and Star Circle. City Engineer Fauske stated that about 40 percent of people in that project area have not hooked up to City water. City Administrator Lerud noted that paying $10,000 to hook up to City water is actually cheaper than a new well, which is around $15,000-$17,000. Councilmember Sundberg suggested that kind of information be highlighted for people because many of the wells in the City should be getting pretty old. City Administrator Lerud will bring back a draft of the educational plan and the mailings for residents to a future meeting. Councilmember Labadie suggested holding an Open House question and answer session with an engineer present. She stated that she would like to see this provided to all residents, not just certain streets. Mayor Zerby suggested having something like that in conjunction with another City event rather than having something scheduled separately. 4. 2019 OPERATING BUDGET Finance Director Rigdon reviewed the expenditures and noted that the budget is preliminarily set at $6,319,948. He noted that there is one additional part-time employee included in the budget that will be 2A half in Planning and half in Administration. He noted that the employee cost of living adjustment is included at three percent for 2019. Councilmember Johnson asked about the personnel related assumptions whether the time period of the overlap where the new building inspector and the current building inspector would both be employed at the same time had been accounted for. Finance Director Rigdon stated that his assumption is that overlap would be done by December. City Administrator Lerud stated that he believes the Building Inspector Pazandak will be done by the end of 2018. Finance Director Rigdon noted that the health insurance premiums are estimated to increase at ten percent and the employer contribution toward the premiums will increase $50 to $1,130 per month. He noted that a time study was done for the Public Works Department and the budgeting was adjusted to reflect the reality of their work hours. He noted that revenues are currently budgeted for $6,273,532. Councilmember Sundberg asked about the budget breakdown by department and whether this was typical for other cities he has worked with. Finance Director Rigdon noted that for most cities he has worked with it would typically break down to: 1. Public Safety, 2. Streets, and 3. General Government. He stated that they are currently proposing a use of reserves to balance the budget in an amount of $46,416, which is significantly less than last year when there was $174,097 budget for this purpose. He stated that the City could look at ways to eliminate this altogether and noted that he would personally like to see that so there is a structurally balanced budget. He reviewed the transfer for the Southshore Community Center and the Enterprise Funds. He stated that the preliminary property tax levy is at $5,530,322 and noted that the tax capacity rate has gone up while the tax rate has declined slightly, which means the property values have been increasing a little bit faster than what the City has been levying. He reviewed the tables that showed the impact for the property owners. Councilmember Siakel asked what were contractual services under Other Services and Charges. Finance Director Rigdon explained that it is for the police department service. Councilmember Siakel noted that she liked how he broke out under Other Financing Uses the Park improvement. She asked if the budgeted $42,000 was sufficient for what the Parks Commission needs to do. Finance Director Rigdon stated that this amount will be fine for a few years, but going out farther, that amount will not be enough. Councilmember Siakel asked if the Council could use some of the reserve funds to allocate money to park projects. Finance Director Rigdon stated that the Council could decide to use excess fund balance for that purpose. Mayor Zerby suggested looking at what the has actually been spent in the parks over the last few years and come up with an average and see about giving them money. Finance Director Rigdon stated that if the Council would look at the CIP for the Park Commission, $42,000 is not nearly enough on an annual basis to go toward the park improvements that have been identified. City Administrator Lerud stated that staff will present a preliminary budget for the September 10, 2018 meeting. 5. ADJOURN Siakel moved, Johnson seconded, Adjourning the City Council Work Session Meeting of August 27, 2018, at 6:45 P.M. Motion passed 5/0. 2A ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk 2B CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, AUGUST 27, 2018 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson, Labadie, Siakel, and Sundberg; City Attorney Keane; City Administrator Lerud; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: None. B. Review Agenda Johnson moved, Siakel seconded, approving the agenda as presented. Motion passed 5/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Councilmember Johnson thanked the American Legion Post for their donation. Labadie moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of August 13, 2018 B. City Council Regular Meeting Minutes of August 13, 2018 C. Approval of the Verified Claims List D. Accept Donation from American Legion for Oktoberfest, RESOLUTION NO. 18-080, “A Resolution Accepting a Donation to the City of Shorewood 2018 Oktoberfest Event.” E. Approve LMCC Operating and Capital Budgets, RESOLUTION NO. 18-081, “A Resolution Approving the Proposed 2019 Lake Minnetonka Communications Commission Budget.” F. Primary Election Update Motion passed 5/0. 3. MATTERS FROM THE FLOOR CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 27, 2018 Page 2 of 6 George Greenfield, 24715 Yellowstone Trail, asked if the Council had received a report from the South Lake Police Department about the incident on July 13, 2018 on Oriole Avenue in Chanhassen. Mayor Zerby noted that the Council had received an e-mail with some of the information from the Police Chief, but was told that additional information would be coming from the agency in charge, which is Chanhassen. Mr. Greenfield stated that the SLPD informed him that they did not have a written report which to him seems odd considering the gravity of the situation. He stated that this matter happened more than five weeks ago and would ask that the Council contact the police to get a report to the City that can be reviewed by the public. He stated that he would hope the report would include information on the legal obligations of one police department that is asked to assist another police department in their jurisdiction. Mayor Zerby stated that this was a very serious matter and he would like to find out some more information. He will make a call to the Police Chief and find out if there can be more information that can be shared with the public. 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING A. Authorization of Riley Purgatory Bluff Creek Watershed District (RPBCWD) as the Local Governing Unit (LGU) for Wetland Conservation Act (WCA) Planning Director Darling explained that in 2008, the City entered into a joint powers agreement with the Minnehaha Creek Watershed District when the Riley Purgatory Bluff Creek Watershed District (RPBCWD) informed the City that it could not longer provide the relevant services to the City. She stated that the RPBCWD are ready to resume their role as the governing authority for the Wetland Conservation Act (WCA) permits and other general water permitting. Councilmember Sundberg stated that she is very supportive of this recommendation because the new RPBCWD staff has been in place for about three years and the Board is very competent and believes they are at a point where they can resume these responsibilities. Mayor Zerby asked if any revisions needed to be made to the Joint Powers Agreement with Minnehaha Creek Watershed District. Planning Director Darling stated that no changes will need to be made because it will automatically expire if the parties amicably agree that RPBCWD can take over these duties. Sundberg moved, Siakel seconded to approve, RESOLUTION NO. 18-082, “A Resolution regarding the Administration of the Minnesota Wetland Conservation Act and Other Duties”, appointing the Riley Purgatory Bluff Creek Watershed District as the Local Governing Unit for Permitting Administration of the Minnesota Wetland Conservation Act and Other Duties. Motion passed 5/0. 8. ENGINEERING/PUBLIC WORKS CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 27, 2018 Page 3 of 6 A. City Project 17-04, Mann Lane, Riviera Lane, Shorewood Land Street Reconstruction; Approve Change Order #1 City Engineer Fauske reviewed the items that have come up which require a change order in an amount of $10,801.73. She noted that one of the items was a wet tap watermain connection on Lake Linden Drive to avoid disrupting water services to Cub Foods. She stated that this change order is within the construction contingency. Siakel moved, Labadie seconded, Approving RESOLUTION NO. 18-083, “A Resolution Approving Change Order No. 1 for the 2018 Reconstruction of Riviera Lane, Mann Lane and Shorewood Lane and the Watermain Extension along Yellowstone Trail (Club Valley Road to Riviera Lane), Riviera Lane, State Highway Seven (Riviera Lane to Lake Linden Drive) and Lake Linden Drive (State Highway Seven to 6140 Lake Linden Drive)”, City Project 17-04. Motion passed 5/0. 9. GENERAL/NEW BUSINESS A. Southshore Center Update Administrator Lerud stated that the improvement project began last fall with the roof. He noted that all of the interior work had been completed, with the exception of the ceiling tile, which should be done shortly. He stated that staff is not ready to bring a recommendation of what to do with the circular ceiling are in the lobby. He stated that one thing that was not included in the budgeting process for this project was the lettering on the building as well as the other freestanding signs, a few televisions for presentation purposes and some furniture. He stated that staff is recommending this be paid out of an excess fund balance and be transferred into the project fund. He stated that staff is asking Council to decide on the new name for the building and staff is recommending Shorewood Community and Event Center. Johnson moved, Siakel seconded, Approving the Southshore Center be renamed to the Shorewood Community and Event Center. Motion passed 5/0. B. Milfoil Harvesting Mayor Zerby stated that he wanted to share information with the Council on information he had recently received regarding milfoil harvesting. He stated that Kathy and Dave Dalsin, 26860 Edgewood Road, are upset by the excess milfoil left behind during the harvesting process. He stated that they reported they spend an average of $1,500 cleaning it from their property. He showed some pictures of milfoil residue that is showing up around the City and a video that showed the harvester removing lily pads and not milfoil. He stated that there has been quite a bit of discussion about what the milfoil harvesting program accomplishes. He explained that there are other types of harvesting including hand pulling and a chemical process. He noted that the harvesters have been somewhat notorious for hitting things such as the power lines to Big Island and telephone cables in the water. He stated that he would like to ask the Council to ask the Lake Minnetonka Conservation District to pause the program for a year and see the impact that may have on the lake. He stated that the City of Orono and other interested entities, such as the Marina, have similar concerns about the harvesting. Councilmember Siakel asked if there was any way to tell what the impact of halting the program for a year would be. She stated that she feels the DNR has been missing in action on Lake Minnetonka. She stated that if the impact would have just a chance of being more of a nuisance it may garner some attention from the DNR. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 27, 2018 Page 4 of 6 Mayor Zerby stated that he did not think there was a way to know what the impact will be until the harvesting is stopped. He stated that the permit with the DNR states that all the material must be removed, which is not happening. He knows that there are some residents who are considered potential legal action because they are in violation of the DNR permit. He reiterated that he would like to put the brakes on this program and look at these issues on a broader level. Councilmember Siakel noted that Mayor Zerby had referenced twenty percent of the weeds not being picked up by the harvesters and asked if there was a way to know how much milfoil is washed up due to regular boat traffic. She stated she would support taking a break to look at some other solutions to managing the lake. Councilmember Sundberg stated that she would feel more comfortable if there could be an expert brought it to give the Council a little more information about the effectiveness of harvesting and other options. Mayor Zerby stated that he will send a link to a University of Minnesota study and some other academic studies around this issue, but the science it not clear. He believes that the current approach on Lake Minnetonka is not effective and in essence is basically seeding other areas. Councilmember Siakel noted that to make the problem worse is that much of the milfoil is covered with zebra mussels. Councilmember Labadie stated that she agrees with Councilmember Sundberg and Councilmember Siakel and noted that there is also the starry stonewort plant that is also invasive. She stated that there is approximately 130 miles of shoreland around Lake Minnetonka and noted that even if the City banned the harvesting it may not have a large effect because of the remainder of the lake. She would like to get an expert in front of the Council to explain some things. She noted that she is unsure where Lake Winnipesaukee, that was referenced in the memo, is located and for what time period the study was conducted there. She stated that if there are other lakes that have stopped the harvesting of milfoil, she would like to see what their results are before the City Council decides. Councilmember Siakel stated that she is unsure if there is a lake that can compare to Lake Minnetonka because there are three harvesters and the program has been going on since sometime in the 80s. Mayor Zerby stated that the milfoil problem and getting it out of the lake is a whole other discussion. He stated that the issue is that the harvesting is creating more of a mess and dumping this material on both private homeowners and businesses along the lake. Councilmember Sundberg stated that she is sympathetic to the lakeshore owners, but since there is not anything particularly time sensitive, she would like to take a few more weeks to gather more information before a decision is made. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report Finance Director Rigdon noted that the property tax revenue came in fairly high and he attributes that to the early payoffs that people made because of the tax reform. He stated that the rest of the report is straight forward. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 27, 2018 Page 5 of 6 Other Director Brown stated he had nothing to report. Mayor Zerby noted that Public Works was still down three employees. Director Brown noted that he was actually only down two employees. Mayor Zerby asked about how the staff levels effected the department and if Council should be aware of needs. Director Brown stated that one individual is out on medical leave and should have an answer soon for the long-term prognosis. He stated that for the other opening there are interviews scheduled with five candidates. Mayor Zerby stated that he feels the work seems to be lagging a bit, for example the SeeClickFix items relating to tree trimming. Director Brown stated that there are seasons to Public Works and explained some of the projects and the race between time and weather to finish some of the projects. Mayor Zerby asked if the City could call in S&S Tree Removal to help with some of these tree trimming issues and noted that some of the on-line comments were related to obstructed views for driving. Director Brown stated that from a cost standpoint, that is really something the Public Works Department needs to tackle because it is too expensive to bring in S&S Trees for those types of projects. City Engineer Fauske stated that the contractor for the reconstruction project had to end early today due to the rain, so there is still one more water service to be installed on Yellowstone Trail and will then follow with patching to get the pavement back up to grade. The goal is to get this completed before school so buses did not have to drive through a construction zone. She noted that the storm sewer has been installed on Riviera Lane and are waiting for the phone lines to be moved over. She stated that there is a weekly meeting tomorrow with the contractor to discuss the schedule to communicate with residents. She stated that once the patching along Yellowstone Trail is completed, the contractor will move over to Shorewood Lane. She stated that Mann Lane will be scheduled once Xcel has provided a design and relocation for a power pole. She stated that sealcoating was scheduled to start today, but with the rain, it is anticipated that it will be later in the week. She stated that an update on Mill Street is that Hennepin County is anticipating curb removal to start on September 5, 2018. She noted that the striping plan includes a striped shoulder which raised the question of parking along Mill Street. She stated that currently, Excelsior has no parking from the bridge to Five Corners. She stated that staff has asked for some feedback from residents and has been in discussion with Excelsior about the parking issue. She stated that she plans to share more on this situation at a future Council meeting. City Engineer Fauske noted that the City is close to closing out the reclamation project. Director Brown stated that City Engineer Fauske mentioned a Texas underseal which is a new method that sealcoats the lower layers of asphalt before the final wearing surface down. He understands that people may be confused as they are watching the project be completed because it is a new process with an extra step. Councilmember Labadie asked for an update on the Starbucks project because she has had residents asking about it in anticipation of school starting. Planning Director Darling stated that the developer is in for a permit request to construct the building and is just missing the financial guarantees piece to gain approval and receive the building and right-of-way permits. She noted that staff had discussed this internally and has plans to restrict the work in the public right-of-way if they do not finish before school starts and will only allow the hours between 9:00 a.m. and 2:00 p.m. to do construction on the right-of-way improvements. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES AUGUST 27, 2018 Page 6 of 6 Councilmember Labadie asked if the timeframe of 9:00 a.m. to 2:00 p.m. had been run past First Student Transportation. City Engineer Fauske stated that this had not been communicated to the bus company, but she has had conversations with the developer to give him a heads up that anything past September 3, 2018 would be restricted. She stated that she will call the transportation company to open the lines of communications regarding this corridor. B. Mayor and City Council There were no reports. 11. ADJOURN Sundberg moved, Johnson seconded, Adjourning the City Council Regular Meeting of August 27, 2018, at 7:45 P.M. Motion passed 5/0. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: September 10, 2018 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64774 - 64794 & ACH 546,016.21 Total Claims $546,016.21 We have also included a payroll summary for the payroll period ending September 2, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents an budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may r expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. 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In the past, the City of Shorewood has held their Truth-in-Taxation meeting on the first Monday in December; in 2018 that date is December 3. This meeting provides an opportunity for residents and others to comment on the planned 2019 property tax levy and budget. The council will then hold their regular meeting on December 10, at which time the Council will approve a final property tax levy and budget. Financial or Budget Considerations: This process allows residents an opportunity to provide input or ask questions about the budget and proposed property tax levy. Options: Holding the public meeting is mandatory, but the council can change the date on the attached Resolution if it wishes. Recommendation / Action Requested: Staff recommends holding the hearing on the first Monday in December at 7:00 pm and passing the Resolution as presented. Next Steps and Timeline: Staff will communicate the date to Hennepin County so it can be sent out on the Truth-in-Taxation notices. Connection to Vision / Mission: This process contributes to sound financial management through public involvement in the process to determine the property tax levy and budget for services. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 18- SELECTION OF THE TRUTH-IN-TAXATION PUBLIC MEETING DATE WHEREAS , Minnesota State law requires local governments to hold public meetings on their proposed budgets and property tax levies; and WHEREAS , the traditional date for the budget public meeting is the first Monday in December; and WHEREAS , it is in the spirit of full and open disclosure of the City’s financial condition to provide as much information as necessary for the City Council and residents and property owners to evaluate the budget; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1.The Truth-in-Taxation public meeting for property taxes levied in 2018, collectible in 2019, is set for Monday, December 3, 2018 at 7:00 pm. 2.A continuation date if necessary is set for Monday, December 10, 2018 at 7:00 pm. 3. The Finance Director is hereby instructed to transmit the Truth-in-Taxation meeting date information to Hennepin County for inclusion on the parcel specific notices to be mailed in November. th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of September, 2018. ATTEST:Scott Zerby, Mayor ___________________________ Sandie Thone, City Clerk CITY OF SHOREWOOD COUNCIL CHAMBERS PLANNING COMMISSION MEETING 5755 COUNTRY CLUB ROAD TUESDAY, AUGUST 28, 2018 7:00 P.M. MINUTES CALL TO ORDER Vice-Chair Davis called the meeting to order at 7:00 P.M. ROLL CALL Present: Commissioners Davis, Eggenberger, Gorham, and Riedel; Planning Director Darling; and Council Liaison Johnson Absent: Chair Maddy 1. APPROVAL OF AGENDA Eggenberger moved, Riedel seconded, approving the agenda for August 28, 2018, as presented. Motion passed 4/0. 2. APPROVAL OF MINUTES  July 17, 2018 Gorham moved, Eggenberger seconded, approving the Planning Commission Meeting Minutes of July 17, 2018, as presented. Motion passed 3/0/1 (Davis abstained since she was not at the meeting). 3. PUBLIC HEARINGS Vice-Chair Davis explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission’s role is to help the City Council in determining zoning and planning issues. One of the Commission’s responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non-binding recommendation to the City Council. The recommendation is advisory only. A. PUBLIC HEARING – 7:10 – PRELIMINARY PLAT AND LOT AREA VARIANCE. Applicant: City of Shorewood Location: 22000 Stratford Place Director Darling explained that this is a request from the City of Shorewood for a variance to lot area and lot width in order to create a buildable lot at 22000 Stratford Place. She noted that this property was created to construct a wellhouse that was decommissioned in 2008 and has sat vacant since that time. The property is currently an outlot, which is an unbuildable parcel by city code. She stated that the City has requested that the legal description be altered in order to assign it a lot/block legal description. She noted that any home constructed on the property would have driveway access off of Apple Road so the stormwater features on the south side of the property is not disturbed. Staff recommends approval and noted that the City has received two letters from nearby property owners indicating concerns about the stormwater feature in this location that overflows and water often sits on this property. She stated that CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 2 of 7 staff reviewed the storm water feature and found that it has become silted in over time and will need to be maintained. Vice-Chair Davis opened the Public Hearing at 7:10 P.M. noting the procedures used in a Public Hearing. Dan Fisk, 6100 Apple Road, stated that his driveway runs along the boundary of this property. He stated that he is not averse to the development of suitable housing, but has not seen any plans for this property yet. He stated that he would echo the concerns that were mentioned about the drainage problems. He stated that during the spring melt, the run off floods his driveway as well as after heavy rainfall. He stated that he believes a home and driveway will increase the runoff from this property. He reiterated that run off is already an issue that needs to be addressed even without putting in a home. He stated that if the Planning Commission approves this as a buildable lot, he hopes that they will address this runoff issue. Vice-Chair Davis confirmed that the drainage structure that is in place is under Mr. Fisk’s driveway. Commissioner Riedel asked if this was a French drain type structure. Mr. Fisk stated that they moved in five years ago and the culvert was already in place. He reiterated that the current situation is not adequate for the amount of water that flows across there. Al Whittaker, 23020 Stratford Place, stated that he agrees that Mr. Fisk’s driveway does flood. He asked if any of the work on groundwater holding area would affect the intersection of Apple Road and Stratford Place and who would be assessed for the costs. There being no additional comments, Vice-Chair Davis closed the Public Testimony portion of the Public Hearing at 7:16 P.M. Director Darling stated that one of the reasons the stormwater basin has been overflowing is because it needs some maintenance and this cost will not be assessed to homeowners. She stated that she does not know of any roadwork that would be needed to accommodate this one home and reiterated that the driveway would access Apple Road. Commissioner Riedel asked if there was already a proposed buyer and if the lot would be sold on the open market. Director Darling explained that the Council did accept a Purchase Agreement for the property. She stated that the parcel was not for sale until the City was approached by someone interested in purchasing the property. She stated that the lot is somewhat compromised because of the drainage feature as well as the underground utilities that are still in place from the former wellhouse. She noted that the house plans do not include a basement. She stated that the property was appraised by the Hennepin County Assessor’s Office as well as an area realtor and the purchase price is in line with what those professionals indicated was a fair price. Commissioner Riedel asked if the purchaser of the property was aware of the concerns from the community and if they were still interested. Director Darling stated that they were aware of the concerns that had been raised and were still interested. Commissioner Riedel asked if Public Works was aware of the drainage issues in this area and if there were plans to include it in the long-term maintenance plans. CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 3 of 7 Director Darling stated that the drainage review was completed long before the e-mails from residents came in and noted that the City will be handling the maintenance of the basin because it is still City property. Vice-Chair Davis stated that this is beautiful piece of property, but the lot is very low. She asked where Apple Road falls in the road reconstruction plans because perhaps that reconstruction could help with some of the existing drainage issues. Director Darling stated that it is not planned within the next five years. Mr. Fisk stated that the road was worked on about two years ago. Commissioner Eggenberger asked what would be done for maintenance to the holding pond. Director Darling noted that it will be restored back to its original design. Commissioner Eggenberger asked about Mr. Fisk’s driveway and whether maintenance would include the culvert that runs under his driveway and perhaps making the culvert bigger. Director Darling stated that it is her understanding that the proposed maintenance would just be in the basin area. She stated that this culvert is not in City property and is not sure if it is in an easement or not. She stated that she will talk to the City Engineer about that issue. Commissioner Eggenberger stated that he was less concerned about approving this variance and looking towards what would happen when they tried to put a structure on the lot. He stated that now he is not sure that the two issues can be separated. He stated that he is not sure that he wants to approve something that will be a burden to other people in the neighborhood because of the water problems on the lot. Commissioner Riedel stated that he imagines once you making the holding pond deeper then the culvert run off wouldn’t be as affected and will be included in the stormwater management plan to clean out the basins every five or ten years. Commissioner Eggenberger asked if this variance was approved if it would have an affect on the variances that come from putting a dwelling on the lot. Director Darling noted that staff is not anticipating any variances for building a home and have been very clear with the buyer about the required setbacks and location of existing easements and how large the buildable area is. Vice-Chair Davis confirmed that the City will maintain the stormwater pond in perpetuity. Commissioner Riedel stated that if these variances are approved, this would move forward as a non- conforming lot and have to follow those guidelines. Director Darling stated that it will not be a non-conforming lot, it will conform to the ordinances, subject to the variances. Vice-Chair Davis stated that she does not see how this lot can be built on without bringing fill in because it is so low. She also thinks a swale will have to be created along the side lot line that hopefully will not drain onto Mr. Fisk’s property. She stated that she understands that her comments are possibly anticipating problems that do not exist yet, but feels it is a fair concern. CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 4 of 7 Mr. Fisk stated that he understands the plans are to restore the holding pond to its original form, but stated that is not adequate for today without the additional property being discussed. He thinks any work done to the holding pond needs to include greater capacity than the original plans and current design. Commissioner Riedel stated that it is the City’s decision to sell this lot and the Planning Commission’s job is to see if the preliminary plat and the variances fit the requirements. He stated that it appears that the Planning Commission is debating whether they think it is a good idea to build there or not and that may not be the right question for the Planning Commission to be considering. Vice-Chair Davis stated that she agrees with Mr. Fisk that the stormwater holding pond likely should be enlarged to increase its capacity. Commissioner Gorham stated that many people have spoken about concerns with the runoff and suggested leaving it up to the City Engineers to determine whether the size of the holding pond is inadequate. Director Darling noted that the Engineering Department did run calculations based on the water that is flowing through the site and any increase, because of building a home, would be the responsibility of the buyer. Commissioner Gorham stated that the City would, in essence, be saying “buy at your own risk based on the information we gave you”. Eggenberger moved, Riedel seconded, to recommend approval of the preliminary plat and variances to lot area and width for the property at 22000 Stratford Place, with the request that the Council take into consideration the reservations the Planning Commission has about the buildability of the lot. Motion passed 4/0. Director Darling noted that this item will be on the Council agenda for the September 10, 2018 meeting. 4. OTHER BUSINESS A. MINOR SUBDIVISION AND SETBACK VARIANCE Applicant: Richard Denman Location: 5865 Glencoe Road Director Darling stated that this property is requesting a minor subdivision to create a new lot on the south side of the property to build a new home. She noted that the applicant is also asking for a setback variance in order to allow for a deck, porch and one cantilever would be constructed up to 20 feet where 30 is required. She noted that staff is recommending approval of the minor subdivision request with a few conditions. She stated that for the setback variance, the applicant has shown that the setback for Academy Avenue is larger than typical in the City. She noted that, if approved, this home would sit 42 feet away from the edge of the road which is greater than many homes in the area. She stated that staff is also recommending approval of the setback variance but notes that the applicant has met some of the conditions better than others. Commissioner Riedel asked why the right-of-way was so wide in this area. Director Darling noted that the right-of-way was dedicated with the plat but does not have a specific answer. She noted on the Glencoe side there are utilities close to the property line and on the Academy side there are also utilities, but they are not as close to the front property line as they are on Glencoe. CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 5 of 7 Rick Denman, 5865 Glencoe Road, stated that he and his wife purchased this property a short time ago. The existing home on the site was built in about 1910 and has had improvements over the years. He stated that they are planning to add a two-car garage and make other internal and external improvements on the existing home. He noted that there are currently two outbuildings on the site that they plan to demolish and take down. He stated that he works with Charles Cudd Company which are home builders. The existing home is a two-story home and their preference is to build a smaller, single-level living home. He stated that they love this location and noted that his wife had grown up on Christmas Lake. He noted that the building plans are for a modest sized home and gives a lot of privacy to the neighbor next door. He stated their children live out of state and their plans are to fix up the existing farm home and have their children stay there when they are in town visiting. Commissioner Riedel asked about the size of the porch, deck and cantilever portion of the master bedroom and whether their size could be reduced to comply with the setback requirements. Mr. Denman stated explained that the porch is 12 feet deep and he would like to keep that depth because reducing the size of the porch or the patio would make it less livable in terms of their use. He noted other homes in the neighborhood have zero setback. Vice-Chair Davis stated that she likes this use for the lot and likes that is a small home. Commissioner Riedel stated that he tends to take things literally and this appears to be new construction on a non-conforming lot. He stated that the City may want to revisit the side yard versus front yard setback because this was the same issue that was faced with a previous applicant. Director Darling noted that after discussion of the home on Marsh Pointe, the Council did ask staff to look into changing the ordinance to allow porches to encroach into the side yard setback. Commissioner Gorham stated that for the variance, he is of the opinion that this is essentially a self- created hardship. He noted that he attended a recent Council meeting where another subdivision was discussed and Councilmember Labadie asked the question “What is in it for Shorewood?” and he asked that same questions for this subdivision. He asked if the Planning Commission and the Council have been supportive of subdivisions in the past. Director Darling stated the City gets to define the standards under which lots can be created, so if the applicants can show that they can meet the requirements in the ordinance, there is not a whole lot of discretion. She stated that when they meet the requirements, subdivisions have been very consistently approved by both the Planning Commission and the Council. She noted that the lot is not a non- conforming lot but are asking for the setback variance for the porch and deck. Vice-Chair Davis stated that because of her rear yard setback, she has a 10x20 studio on the back of her home. She stated that she would be hesitant to make this space narrower because of her experience in her studio. Commissioner Eggenberger stated that he feels this is a beautiful home and will be an asset to the City. Eggenberger moved, Riedel seconded, to recommend approval of the minor subdivision and setback variance for Richard Denham at 5865 Glencoe Road, subject to conditions in staff report. Motion passed 3/1 (Gorham). Director Darling noted that this will be on the Council agenda for September 10, 2018. CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 6 of 7 B. MINOR SUBDIVISION Applicant: Chris Stephan Location: 4865 Ferncroft Drive Director Darling stated that the applicant is proposing to remove the existing home, subdivide the property, and build two new homes. Staff is recommending approval with the conditions listed in the report. Commissioner Eggenberger asked how things would work when the house was taken down and whether the basement would simply be filled in. Director Darling explained that in this case that option would be not be possible because it would interfere with the new structures, so they will need to take everything out. Chris Stephan, 4865 Ferncroft Drive, presented the corrected survey to the Commission. He noted that the plans presented tonight are just conceptual and understands that there will be changes made to comply with the requirements. Riedel moved, Gorham seconded, to recommend approval of the minor subdivision for Chris Stephan at 4865 Ferncroft Drive, subject to the conditions in the staff report. Motion passed 4/0. Director Darling noted that this will be on the Council agenda for September 10, 2018. 5. MATTERS FROM THE FLOOR - None 6. REPORTS • Liaison to Council Council Liaison Johnson gave a brief report on matters considered and actions taken during Council’s August 13, 2018 and August 27, 2018, meetings (as detailed in the minutes for those meetings). Commissioner Eggenberger asked about the discussion surrounding single hauler garbage for the City. Director Darling noted that she knows it is on an upcoming Council work session but is not sure of the date. She stated that at the next Council work session there will be a full draft of the Comprehensive Plan available, so she will open that up as a Planning Commission work session also. Council Liaison Johnson noted that there was a certain process that had to be followed in order to discuss the possibility of a single hauler, such as some regulatory notices to the haulers. He stated that a lobbyist had sent out a flyer to the City that was misleading and noted that the City is following the required process. He clarified that the idea being discussed is not a single hauler for the entirety of the City, but splitting the City into three zones and that the haulers would have to competitively bid to get the zone. He noted that at some point there will be a public hearing so the residents can give them feedback. • Draft Next Meeting Agenda Director Darling stated there are two variance applications slated for the September 18, 2018, Planning Commission meeting, however she may push one of them to the October 2, 2018 meeting. She asked for a volunteer to present to the Council in September since Chair Maddy was not at tonight’s meeting. CITY OF SHOREWOOD PLANNING COMMISSION MEETING AUGUST 28, 2018 Page 7 of 7 Commissioner Eggenberger stated that he can attend the September 10, 2018 Council meeting, but noted that he will be not able to attend the September 18, 2018 Planning Commission meeting. 7. ADJOURNMENT Riedel moved, Gorham seconded, adjourning the Planning Commission Meeting of August 28, 2018, at 8:38 P.M. Motion passed 4/0. #7B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting th Title / Subject: City of Shorewood –Preliminary/Final Plat for Woodhaven 7 Addition and Variances for Substandard Lot Address: 22000 Stratford Place Meeting Date: September 10, 2018 Prepared by: Marie Darling Review Deadline: NA Attachments: Correspondence Received Planning Staff Memorandum Water Connection Agreement Resolution Policy Consideration: Should the City approve a preliminary and final plat and grant variances to allow a substandard lot to be redeveloped? Background: See the planning staff memorandum for detailed background on this item. At the August 28, 2018 meeting, the Planning Commission unanimously recommended approval of the request for preliminary plat and variances to lot area and width. The Planning Commission doesn’t review final plat applications. Two residents requested to speak at the hearing and two emails were received. After the meeting, staff received one additional email with photos indicating the water on the property. The residents raised concerns that the lot floods in the spring and after heavy rains. The Planning Commission indicated serious concerns with the drainage on and through the site. The property has a basin that collects and holds storm water and slows the release of the water off-site. Staff reviewed the amount and rate of storm water flowing through the site and the condition of the basin. The analysis indicates that the basin needs to be dredged to ensure it is functioning as originally designed. These improvements would be completed by the City as part of the sale. The property owner to the north noted that the water flows over his driveway each year and the culvert underneath his driveway is too small to accommodate the water now. Staff note that the route storm water passes across the property to the north is the natural drainage pattern in the area and the culvert was a private improvement to allow development to occur on that property. If the culvert needs to be enlarged, the expense would be the responsibility of the property owners. The speakers also asked if the costs associated with the storm water project would be assessed to the neighborhood. Staff responded that they would not be. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:\Planning\Planning Files\Applications\2018 Cases\Sale of 22000 Stratford Ave\CAF 180910-2.docx When the buyer constructs a home on the site, they would need to provide rate control and infiltration (if feasible) for the additional hard surface created with a new home. A water connection agreement is required because the property is served with water services from the City of Chanhassen. The resolution also authorizes the Mayor and City Administrator to execute the agreement. Financial or Budget Considerations: If approved, the parcel could be sold to a private party. Options: Approve, deny or modify the resolution. Recommendation / Action Requested: Staff and the Planning Commission recommended approval of the request for preliminary plat and variances based on the findings that the criteria for a variance have been met. Proposed motion: Move to adopt the attached resolution approving the request for preliminary and th final plat and variances to lot area and width for Woodhaven 7 Addition for the City of Shorewood for property located at 22000 Stratford Place, as recommended by the Planning Commission, and authorize the execution of a water connection agreement. Next Steps and Timelines: If the item is approved, the plat could be finalized and the lot sold. Connection to Vision / Mission: A sustainable tax base and sound financial management. O rH V 0 0 rn 0 rn N ? a1 • o o M � O � U O O � � U O 3 °o O a3i O � � � 3 O Cd • 1N- N .--r U o �[ N U tr)� I A O W O U U O C� O O U bA a O U Q Q 00 rl O N 0 N 0 fC$ 0 it 42 VI N V 5, S� cd N V1 0 0 0 N N z F-i �i A 11 =J1 U i • Cd N i Cd N ^N I--I O a z a W z 0 U N H ti A N 3 O N z Gn °zoo 06 a °o 0 a,•:-,� �' ,DTs W U O O O N z F-i �i A 11 =J1 U i • Cd N i Cd N ^N I--I O a z a W z 0 U cd o w., �U Cd � bb O f ,. •� ct N � O Q Cd O 0 1 N C �U O O O U � U N ti N 3 O N Gn °zoo 06 a °o 0 a,•:-,� �' ,DTs O O O N W 0 $a, "O tn V) .O H Q U cd o w., �U Cd � bb O f ,. •� ct N � O Q Cd O 0 1 N C �U O O O U � Page 2 BACKGROUND Context: In 1979, the subject property was created as an outlot for utility purposes and developed with a well house. In 2008, the city sealed the well and demolished the well house. The property has remained vacant. The property contains mature trees and is subject to tree preservation policy. A tree preservation plan would be required with the building permit. The site has no property within a shoreland or floodplain overlay district. On July 23, 2018, the City Council approved a purchase agreement for the property. ANALYSIS Two sections of the Shorewood City Code state that outlots are unbuildable: Section 1201.02 (Definitions) of the zoning ordinance reads: OUTLOT. A lot remnant or parcel of land left over after platting, which is intended as open space or other use, or which is reserved for future development and for which no building permit shall be issued. Section 1202.05. (Design Standards) subd. 2. e. of the subdivision regulations reads: e. Lot remnants / outlots.... Building permits shall not be issued for outlots or remnants. Consequently, before the city may sell the property to a buyer to construct a home on the lot, the City must alter the legal description to a lot /block legal description. The only means to alter the legal description is to replat the property and assign it a lot/block legal description. A. Preliminary Plat. Lot Width/Area: Section 1202.05 Subd. 2. c. of the subdivision regulations requires that all lots have adequate frontage on a city approved street to accommodate a driveway and required driveway setbacks. Additionally, section 1201.12 of the zoning regulations has specific area and width requirements for newly created lots. The current and proposed lot areas and widths are shown below: - • _ " _ kR•- `F - yy9d 2 b f 'i std v EXISTING: -� f k ADDRE55. , , -' a PROPOSED _ : [REQUIRED 1N�R``1C —F Lot Area Lot Width* Lot Area Lot Width* Lot Area Lot Width* Lot 1 15,203 sf 89.89 ft 15,203 ** sf 89.89 ** ft 20,000 sf 100 ft *As measured at the front setback "variance requested Because the lot does not meet the requirements for lot width or area, variances are required and discussed below. Stormwater Run -Off. The site contains a drainage feature for off -site storm water run -off and that feature would remain on the property. Construction of a new home on the lot would require additional rate control based on the amount of impervious surface proposed. Easements: Section 1202.05 Subd. 6 requires 10 -foot drainage and utility easements around the periphery of each lot and additional easements over the top of any utility lines. The plat includes 10 foot easements along the east and west boundaries of the lot and a 15 -foot easement on the north property line consistent with the original plat. The plat also includes an easement over the storm -water feature on the south side of the lot. This is consistent with city code requirements. Page 3 Access /Lot Frontage: Section 1202.05 Subd. 2. C. requires that every lot have adequate frontage on a city approved street to accommodate a driveway and section 1201.03 subd. 5 the zoning regulations requires a 40 -foot driveway setback from the intersection of property lines at the corner and a five -foot setback from side or rear property lines. The property is a corner lot and provides adequate area to construct a driveway to Apple Road consistent with setbacks. No driveway access would be permitted to Stratford Place due to the presence and location of the storm -water feature. Utilities: The lot has access to both municipal water (through the City of Chanhassen) and sewer (through the City of Shorewood) and the applicant is required to install services for the new home. A right -of -way permit issued by the City of Shorewood would be required for the work in the right -of- way as well as approval from the City of Chanhassen. B. Lot Area/Width Variances. The zoning regulations allow for variances upon showing that practical difficulties exist and that the request is consistent with the intent of the regulations. Section 1201:05 Subd. 2. b. of the Shorewood Zoning Code sets forth criteria for the consideration of variance requests. Staff reviewed the request according to these criteria, as follows: Intent of comprehensive plan and zoning ordinance: The proposal to sell the property for construction of a single - family home would be consistent with the residential land use designation in the comprehensive plan and the R -1C zoning district. 2. Practical difficulties: Practical difficulties include three factors, all three of which must be met: a) reasonableness; b) circumstances unique to the property and not caused by the landowner; and c) maintenance of the essential character of the area. a. Reasonable: Use of the property for a single - family home is a reasonable use in the R -1C zoning district. b. Unique /Self - Created: The property was created smaller to allow for a public purpose that is now obsolete. The city has no additional land to add to the size of the property. C. Essential Character: The addition of one single- family home would not alter the essential character of the area. 3. Economic Considerations: The variance is not a means to increase the value of the lot but to allow a private buyer the ability to use the lot. 4. and 5. Public Welfare /Injurious to Other Property. The City is not proposing anything that would impair an adequate supply of light and air to an adjacent property, increase the risk of fire or endanger public safety, unreasonably diminish or impair values in the neighborhood. 6. Staff concludes that the requested variance is the minimum necessary to alleviate the practical difficulties. Page 4 RECOMMENDATION Staff recommends approval of the preliminary plat and variances to lot area and width for the City of Shorewood subject to the condition that the buyer obtain the necessary permits and submit the following: 1. a storm water management plan 2. a tree preservation plan 3. approval from the City of Chanhassen to connect to municipal water 4. payment of park dedication and sewer and water connection fees ATTACHMENTS Location map Preliminary and Final Plat Correspondence received S \Pl mningkPlanning Files Applimfion512018 Casesl.Sale of 22000 Stratford Ace1PC memo plat 8 27 18.docc 2E]M]08 00 �19A J 'OMASSVHNVHO U G) Cn fi /CJaadOJd fi It t a fi fi fi fi fi fi fi fi fi e-j UidJeE) 7A CD Q 3 000' l 005 o5z o N SITE Outlet A, Woodhaven Second Addition, according to the recorded plat thereof, Hennepin County, Minnesota, NOTE: This property is Tonens. PROPERTY SUMMARY 1. Subject property's address is 22000 Stratford Piece. 2. Subject property's property identification number is 35- 117 -23-33 -0026 3. The gross area of the subjectproperty is 15,203 Square Feet or 0.349 acres. 4. The subject property is zoned R -1C, Single -Family (20,000 sq. R), per the City of Shorewood zoning map dated January, 2017. 5. There are no buildings on the subject property X39[ MVE11911M 1. The bearing system Is based on the recorded plat of Woodhaven Second Addition, having an assumed bearing of S00`27'37'W for the West line of Outlet A 2. Th e vertical datum is based on NAVD88. Th e originating benchmark Is 2706 B, referenced form the MODOT Geodetic Database. Elev.= 967.833 Benchmark #1 TN at South end of property on the north side of Stratford Place. Elev. = 970.24 3. Fieldwork was completed on 6115/2D18 Lot 1, Block I= 15,203 Square Feet or 0.349 acres ADDRESSES Owner. City of Shorewood Enginser)Sunieyor. YVSB B Associates, Inc. 701 Xenia Avenue South, Suite 300 Minneapolis, MN 55416 I� nF)n/1N1/- \1A) \/ A F-N F\ITI/-\NI f \V� \UVIVV VV I /--tUUI I IVIV / FD MAGNETIC DRAW DETECTION UNDER BITUMINOUS DRRIMAY / ONN ER: DANNY D FISK JUDICIAL IAN DMARK PURSUANT ADDRESS:610D APPLE RD TO TORRENS CASE NO. 18479 � — PID: 3s„7- z333-0037 / EDGE OF BITUMINOUS DRNEVVAY , — — — — — — — — — — — — FD 11Z IP V-� r,0 I16^ ' —� r — — — — — 30" % O RIA1958.74 INV: NA 11 \ I PROPOSED DRAINAGE err \ \ 959 / UTILITY EASEMENT b \ / / LOT 1 ; O' q BLOCK 1 y �� OWNER:JUSTINS CATHERINE DECOSSE V9 II�` �d, 12" ADDRESS: M20STRATFORDPL — ��•(( \\ OWNER:CITY OFSHOREWOOD PIP. 35-117- 23330012 I III ml II' ,� �� ADDR ESS: 2z. ST.F.R D PL I I 96 PIP.35�117- 2333-0026 ik 12- '-WALL. III \ J \ 98r PROPOSEDDRAINAGEy 96? \` rB UiILRY EASEMENT _ �1 03 ' O — 965 °lip �I \ 1 ^y O 4J py°: O ` 968 `70.24_�v` 1 1� ` 564 V] a I — 969- FD12'IP L_�7,17 _—� _ -- LEGEND X 97 .970 - C.BRG. =N78� 8 94 ;z2 \0^\ 49 / 0 FD MONUMENT O —r 6_i S SETNIO14UMEW Q 8 Qs SA141TARY MANHOLE RIM 9''qq99 °0 -� RIt.1: 967.77 -\r INV: Eb27 957.96\ \ INV: S7 962.22 X94 D FLAREDEND SECTION C INV: VV4 7 957.96 v'TI \Pll I VI \V i)IL Av`L �n \ `� g`ii' \ / ® CATCH MS 11 1 L Milt: 967.54 ® STORM MANHOLE 1 IIfJVE 15RCP Mi.49 / X WATER VALVE IiJY: W 15RCP 961.49 -� WATER HYDRANT �e Q WATER MANHOLE RIM: 967.97 INV: S12RCP 964.22 -_� / K • WOOD FENCE 771 CURB A140 GUTTER -- —~ alp ` _ RII ^7:967.91 INV. E15RCP 963.91 l J DECIDUOUBTREE PROJECT NO. OWNER:JORDAN BABIGAILGAOOR INV: N12 RCP 96196 r•I ADDRESS: 22015 STRATFORD PL FD 121P PID:3S117- 23330023 EVERGREENTREE P: 012131 -000 jr, I V, 2 D V DOCK, , t A / DRAWING TYPE w- Preliminary Plat EC" �, / // DRAFTER AUG 0 r i JRH f e 1 r 11. G It .i .Jl LJ_.I REVIEWED N DATE N 8/10/18 Graphic Scale (in feet) SHEET 0 20 40 , inch =too feet 1 OF 1 KNOW ALL PERSONS BY THESE PRESENTS: That City of Shorewood, a Minnesota municipal corporation, fee owner, of the following described property situated In the County of Hennepin, State of Minnesota, to wit: Oldlot A, Woodhaven Second Addition, Hennepin County, Minnesota. Has caused the same to be surveyed and platted as WOODHAVEN 7TH ADDITION, and does hereby dedicate the easements as shown on this plat for drainage and utility purposes only. In witness whereof said City of Shorewood, a Minnesota municipal corporation, has caused these presents to be signed by its proper officer this day of , 20_ SIGNED: City of Shorewood, a Minnesota municipal corporation STATE OF MINNESOTA COUNTY OF The foregoing instmmentwas acknowledged before me this day of. 20J by of City of Shorewood, a Minnesota municipal corporation , on behalf of the corporation. Notary Public, County, Minnesota Notary Printed Name My Commission Expires I Kyle L. Klasen do hereby certify that this plat vase prepared by me or under my direct supervision; that 1 am a duty Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, as of the date of this certificate are shown and labeled on this Plat; and all public ways are shown and labeled on this plat. Dated this day of , 20 Kyle L. Klasen, Licensed Land Surveyor, Minnesota License No. 44606 STATE OF MINNESOTA COUNTY OF The foregoing Instrument was acknowledged before me this day of. 20, by Kyle L. Klasen, a Licensed Land Surveyor. Notary Public, County, Minnesota Notary Printed Name My Commission Expires DRAFT SHOREWOOD, MINNESOTA This plat of WOODHAVEN 7TH ADDITION was approved and accepted by the City Council of Shorewood, Minnesota, at a regular meeting thereof held this_ day of ,20 .Ifapplicable, the written comments and recommendations of the Commissioner of Transportation and the County Highway Engineer have been received by the City or the prescribed 30 -day period has elapsed without receipt of such comments and recommendations, as provided by Minnesota Statutes, Section 505.03, Subdivision 2. City Council, Shorewood, Minnesota By: Mayor Clerk RESIDENT AND REAL ESTATE SERVICES, Hennepin County, Minnesota I hereby certify that taxes payable in 20_ and prior years have been paid for land described on this plat, dated this day of , 20 _. Mark V. Chapin, County Auditor Deputy SURVEY DIVISION, Hennepin County, Minnesota Pursuant to Minnesota Statutes Section 3836.555 (1969), this plat has been approved this day of 20 Chris F. Mavis, County Surveyor By: REGISTRAR OF TITLES, Hennepin County, Minnesota I hereby certify that the within plat of WOODHAVEN 7TH ADDITION was filed in this office this day of 20_, at o'clock_.M. Martin McCormick, Registrar of Titles ' By: Deputy I� nRr�nNlnIA1\/ A r'\r-\ ITInNI / r VkJ \U\IJI NL/yy I r"lvvl I I\/IV FD 61AGNETIC DRAW DETECTION / UNDER BITUMINOUS DRNEWAY JUDICIAL RKPURSUANT TO TORRENS CASE NO. / — — — — — — — — _ N89 °32'23 "W 134.63 L— 10 ( N N I DRAINAGE & UTILITY EASEMENT � / re \RI �l J I •t nr l 4 I C; / I / I � I / 10T .1 LA/ I ' I LOT 1 L_Uvf, I BLOCK 1 tB ro 7 4V cc C /J / I-DRAINAGEBUTILRYEASEMENT�' v t 4122- R> 17 s C.BRG'N78 12 , 94 q s C-170.70 42 „w l 'D ST^rL -) Arras C)n �JI A /\r R I I I URD 1 LA E h / LOT I Li L0 K' I 0 I t J i f LL � n lJs Y 0 DENOTES 1/2 INCH X 14 INCH IRON MONUMENT SET AND MARKED BY LICENSE NO. 44606. DENOTES FOUND 112 INCH OPEN IRON PIPE, UNLESS OTHERWISE INDICATED. Q DENOTES FOUND HENNEPIN COUNTY CAST IRON MONUMENT, UNLESS OTHERWISE INDICATED. THE WEST LINE OF OUTLOT A, WOODHAVEN SECOND ADDITION, IS ASSUMED TO HAVE A BEARING OF S00 °27'37W. /�/ ///�-/ \�Q 29 Marie Darling From: George Kramer <ghkramermd @gmail.com> Sent: Thursday, August 23, 2018 12:38 PM To: Marie Darling Cc: decosse.cath @gmail.com; jrdecosse @gmail.com; Patti Helgesen Subject: Re: 22000 Stratford Place - Planning Commission Meeting - Comments Attachments: image001 jpg Hello Ms Darling and planning commission, I thought I would reply to all on this e mail to make sure all parties receive it. As a longtime resident of Stratford Place (24000 Stratford Place) and owner of the largest creek bed easement along Apple Road Creek I would like to express my concern also about the suitability of the proposed possible build on the lot at 22000 Stratford Pl. The lot is indeed quite small and floods quite often during heavy rains in the summer despite the partial improvement of the creek bed project that was completed a few years ago. There is a collection pool that was dug during that project, but this often overflows and sometimes actually goes over the street on into the lot in question, thus filling the lot with water from the culvert and overflow above the road.. I would suggest the city engineer or some other qualified person come to look at the lot size as well as drainage around it before proceeding with any new proposals. It really would be considered part of the wetland on the other side of the adjoining driveway to the North. In my opinion. I regret I will not be able to make the planning meeting either. Please take these concerns into consideration carefully, as I think it would be possibly a liability for the city if the city sold it as a billable lot. I suspect there would be a large water problem in any basement, and land drainage also. Sincerely, George Kramer MD On Thu, Aug 23, 2018 at 10:55 AM Marie Darling <MDarling@ci.shorewood.mn.us> wrote: Thank you for your comments. We'll attach them to the staff report for the Planning Commission and City Council. 9Xas[e Dasarq Planning Director Marie Darling From: Catherine DeCosse <decosse.cath @gmail.com> Sent: Thursday, August 23, 2018 10:52 AM To: Planning; City Hall Cc: ghkramermd @gmail.com; Hubs Subject: 22000 Stratford Place - Planning Commission Meeting - Comments Dear Marie Darling & Planning Commission, We would like to apologize in advance for our absence at the August 28, 2018 Planning Commission Meeting due to prior travel commitments. However, we wanted to submit concerns regarding the buildable lot consideration notice for the 22000 Stratford Place location. We live on Stratford Place and thought it would be beneficial for the Planning Commission to be aware of some lot conditions that would cause concern for future builds. The small portion of land located on Stratford Place would be insufficient for driveway access as there is a standing neighborhood garden median. In addition, the lot is located at the bottom of a significant incline on Apple Road and Stratford Place and is the primary location for all water runoff - the lot floods anytime it rains and during winter thaw. Finally, located on the lot is a large drainage creek that flows from the top of Apple Road and under Stratford Place road. A development may cause disruption to the drainage system on the lot. Thank you for the receptiveness to our input. Best Regards, Catherine & Justin DeCosse i WATER CONNECTION AGREEMENT THIS AGREEMENT, made this 25th day of January, 1993, by and between the CITY OF SHOREWOOD, a municipal corporation, (the "City") and William P. Coldwell and Margaret M. Coldwell, owners of 22000 Stratford Place, Shorewood, Minnesota, (the "Applicants"). WHEREAS, Applicants have an interest in certain real property (the "Subject Property") located in the City of Shorewood, County of Hennepin, State of Minnesota, described as: th "Lot 1, Block 1, Woodhaven 7 Addition, Hennepin County, Minnesota"; and, WHEREAS, the City owns a municipal water system which does not presently serve the Subject Property; and WHEREAS, the Applicants desire to interconnect with the Chanhassen Municipal Water System and pay to the City of Chanhassen any related connection charges; and WHEREAS, the City is willing to permit the Applicants to connect to the Chanhassen Municipal Water System provided that Applicants agree to the provisions contained herein. NOW, THEREFORE, in consideration of the mutual contained covenants herein, the parties agree as follows: 1. Applicants shall have the right to connect with the Chanhassen Municipal Water Systems and pay to the City of Chanhassen connection charges therefore. 2. All work involved in such interconnection will be done according to City specifications and under City supervision and all related expenses and costs shall be paid by the Applicants. 3. In the event that City extends the Shorewood municipal water system to serve the Subject Property at some time in the future, Applicants agree to pay any related assessment on the same basis as all other properties assessed at that time, and Applicants agree to waive any claims or defenses to said assessment based upon a theory of no benefit because of the water connection allowed herein. 4. It is further agreed by and between the parties that this Agreement shall run with the land and shall benefit and be binding upon their respective legal representatives, successors and assigns. 5. That the Applicants record this Agreement with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of Chanhassen's approval of the connection. IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. APPLICANT CITY OF SHOREWOOD William P. Coldwell Scott Zerby, Mayor Margaret M. Coldwell Greg Lerud, City Administrator STATE OF MINNESOTA SS. COUNTY OF HENNEPIN On this ______ day of ____________, 2018, before me, a Notary Public within and for said County, personally appeared Scott Zerby and Greg Lerud to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and City Administrator of the municipal corporation named in the foregoing instrument, and that said instrument was signed and sealed on behalf of said corporation by authority of its City Council, and said City Mayor and City Administrator acknowledged said instrument to be the free act and deed of said corporation. Notary Public STATE OF MINNESOTA SS. COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me this _______ day of _________________, 2018, by William P. Coldwell and Margaret M. Coldwell. Notary Public CITY OF SHOREWOOD RESOLUTION NO. 18- A RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT AND VARIANCES TO LOT AREA AND WIDTH FOR TH WOODHAVEN 7 ADDITION WHEREAS , the City of Shorewood submitted the preliminary and final plat of the th Woodhaven 7 Addition in the manner required for the platting of land under the Shorewood City Code and under Chapter 462 of Minnesota Statues, and all proceedings have been duly had thereunder; and WHEREAS , the property is legally described as: Outlot A, Woodhaven Second Addition, Hennepin County, Minnesota, and WHEREAS , the City of Shorewood proposed a lot area and width variance for the lot, and, WHEREAS, the City of Chanhassen currently provides water to the area of the City of Shorewood where the lot is located. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: th 1. The preliminary and final plat of Woodhaven 7 Addition is hereby approved in accordance with the plans submitted August 10, 2018. 2. The variances to allow a lot with an area of 15,203 square feet and 89 feet of lot width where 20,000 square feet and 100 feet of lot width is required in the R-1C zoning district, are hereby approved in accordance with the plans submitted August 10, 2018. 3. The Mayor and City Clerk are hereby authorized to execute the plat and the Mayor and City Administrator are hereby authorized to execute the water connection agreement on behalf of the City Council. 4. The final plat, together with this Certified Resolution and the water connection agreement may be filed with Hennepin County. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of September, 2018. _____________________________________ Deb Siakel, Mayor Protem ATTEST: ______________________________________ Sandie Thone, City Clerk #7C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Minor Subdivision and Variance to Setback Applicant: Rick Denman Address: 5865 Glencoe Rd. Meeting Date: September 10, 2018 Prepared by: Marie Darling Review Deadline: November 23, 2018 Attachments: Planning Staff Memorandum Utility Connection Agreement Resolution Policy Consideration: Should the City approve a minor subdivision and grant variances to allow a substandard lot to be redeveloped? Background: See the planning staff memorandum for detailed background on this item. At the August 28, 2018 meeting, the Planning Commission recommended approval of the request for a minor subdivision application and variance to setback from the property line abutting Academy Avenue with a vote of three in favor and one opposed (Gorham). No one from the public requested to speak. The concerns raised were specific to the variance request. Commissioner Riedel asked if the porch or patio could be reduced. The applicant said that it would be challenging to reduce the porch and be able to have a normal furniture arrangement. The applicant indicated that the patio could be reduced, but indicated that the size proposed wouldn’t impact the adjacent properties. Commissioner Gorham raised a concern that the subdivision yields benefit to the property owner, but how does the City of Shorewood benefit? Staff responded that the City adopts the regulations under which subdivisions can be approved and must review them according to those regulations. A utility connection agreement is required because the property is served with sewer and water services from the City of Excelsior. The resolution also authorizes the Mayor and City Administrator to execute the agreement. Financial or Budget Considerations: The fee paid by the applicant covers the cost of processing. The division will generate $6,500 in park dedication fees. Options: Approve, deny or modify the resolution. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:\Planning\Planning Files\Applications\2018 Cases\Denman MS VAR\CAF 180910.docx Recommendation / Action Requested: The Planning Commission recommended approval of the request for minor subdivision and variance based on the findings that both the ordinance requirements for a minor subdivision and the criteria for a variance have been met. Proposed motion: Move to adopt the attached resolution approving the request for a minor subdivision for Rick Denman for property located at 5865 Glencoe Road, as recommended by the Planning Commission, and authorize the execution of a utility services agreement. Next Steps and Timelines: If the item is approved, the subdivision could be finalized and recorded at Hennepin County. After recording, the applicant could apply for a building permit to construct a new home on the lot. Connection to Vision / Mission: Quality public services. !O Ir' O O a, 0 N � 01 � o M 3 AMA �o O 0 � 3 O O � o 3 N U ° N N O � w A z 0 w U O O U U O cd O ti O U bA a 0 U t�A a al Q P- 00 O N 00 N b�A M O O r C� Q U t N O 0 00 00 O N M N 0 2 z a A Q 0 N N M a� Q N O 0 I U d' 00 a w a PS N W p N O ^O O v� p :J r O � V � a O o 00 O N M N 0 2 z a A Q 0 N N M a� Q N O 0 I U d' 00 a w a PS N p N O ^O O v� p :J r O V O > �, m a) O _ ap 0 O O 'C3 _O a� 0 O O O 0 0 U O C3 �- U Q > C3 O �O z3 Page 2 BACKGROUND Context: The current home was constructed around 1910 and the property was created in 1985 with a minor subdivision. The property contains mature trees and is subject to tree preservation. The site has no property within a shoreland or floodplain overlay district. The right -of -way for Glencoe Road was acquired after the home was constructed and the home is located 24 feet from the front property line where 30 feet is required. The home would continue as non - conforming building after the subdivision is granted. ANALYSIS A. Minor Subdivision. The applicant proposes to subdivide the property into two parcels, one for the existing house and one for a new home. All improvements (sheds, paver walks, etc.) currently straddling the new property line would need to be removed. Lot Width/Area: Section 1202.05 Subd. 2. c. of the subdivision regulations requires that all lots have adequate frontage on a city approved street to accommodate a driveway and required driveway setbacks. Additionally, section 1201.13 of the zoning regulations has specific area and width requirements for newly created lots. The current and proposed lot areas and widths are shown below: *As measured at the front setback Easements: Section 1202.05 Subd. 6 requires 10 -foot drainage and utility easements around the periphery of each lot. As a condition of approval, staff recommends the applicant submit executed copies of drainage and utility easements prior to recording the subdivision with Hennepin County. Access /Lot Frontage: Section 1202.05 Subd. 2. C. requires that every lot have adequate frontage on a city approved street to accommodate a driveway and section 1201.03 Subd. 5 of the zoning regulations requires a 40 -foot driveway setback from the intersection of property lines at the corner and a five -foot setback from the north property line. The property is a corner lot and both lots would provide an adequate amount of lot width to construct a conforming driveway consistent with setbacks. Visibility at the corner is compromised by landscaping, staff recommend the plantings be trimmed back consistent with zoning ordinance requirements. Stormwater Run -Off. Staff reviewed the storm water calculations based on the additional impervious created by construction of a new home on the property and changes proposed on the northerly lot. The applicant has proposed an infiltration trench and the city's engineering staff review of the proposal is attached. Subject to the review comments, the applicant's proposal would be able to meet the city's requirements for rate control. Lot Area Lot Width* Lot Area Lot Width* Lot Area Lot Width* Existing Property 26,012 sf 154 feet NA 10,000 sf 75 feet Northerly Lot NA NA 13,127 sf 75 feet Southerly Lot 12,884 sf 79 feet *As measured at the front setback Easements: Section 1202.05 Subd. 6 requires 10 -foot drainage and utility easements around the periphery of each lot. As a condition of approval, staff recommends the applicant submit executed copies of drainage and utility easements prior to recording the subdivision with Hennepin County. Access /Lot Frontage: Section 1202.05 Subd. 2. C. requires that every lot have adequate frontage on a city approved street to accommodate a driveway and section 1201.03 Subd. 5 of the zoning regulations requires a 40 -foot driveway setback from the intersection of property lines at the corner and a five -foot setback from the north property line. The property is a corner lot and both lots would provide an adequate amount of lot width to construct a conforming driveway consistent with setbacks. Visibility at the corner is compromised by landscaping, staff recommend the plantings be trimmed back consistent with zoning ordinance requirements. Stormwater Run -Off. Staff reviewed the storm water calculations based on the additional impervious created by construction of a new home on the property and changes proposed on the northerly lot. The applicant has proposed an infiltration trench and the city's engineering staff review of the proposal is attached. Subject to the review comments, the applicant's proposal would be able to meet the city's requirements for rate control. M N cc P-4 0 4 U U U N cC3 3 0 C 'r � -OM s, U vi .0 U 41 O�"— _ O j N O bA N N U c� +�- nzi U U O bA _ N y 'o to r. cd 0 O tl V, N O �: N N �, 44 „�. Q, 4+ N U to boo cn •V "+-' 'vii. N +++ 0 O N •v� ~ �" 4Z cl O O O O N ' ^d O N 'd vUi N �cd U N T3 +U U cn CA O N O N E } U CS U U m 0 cd U U � l� a- �" + c -4- +, 3 'd O p cC U > O cd p -- U +� p i p s o N N > 0 O —M y Q 144 > U cd p 7, 0 O U O to 0 H t� ai O N 0 +U r/1 U &�i N cz Cd U to G" O '� C,: H h> P4 'E Page 4 granted for the porch or patio would make the variance for the cantilever invisible to anyone passing by. 3. Economic Considerations: The applicant hasn't proposed the additions exclusively to increase the value of the home, but to increase the livability. 4. and 5. Public Welfare /Injurious to Other Property. The property owners are not proposing anything that would impair an adequate supply of light and air to an adjacent property, increase the risk of fire or endanger public safety, unreasonably diminish or impair values in the neighborhood. 6. The applicant has stated that the requested variance is the minimum necessary to alleviate the practical difficulties. However staff notes that the 10 -foot by 13 -foot porch, a 19.5 -foot by 11.5 -foot patio and the cantilevered portion of the master suite could be reduced in size without making any of the areas unusable. RECOMMENDATION Staff recommends approval of the minor subdivision based on the finding that the lots would be consistent with subdivision and zoning requirements with the following conditions: Prior to recording the subdivision, the applicant complete the following: a. Submit executed drainage and utility easements. b. Receive approval from the City of Excelsior to connect to their city water and sewer. c. Submit payment of fees for park dedication, water connection charges, and local sanitary sewer access charges. d. Remove all buildings and improvements that straddle the property line or are on the southerly lot. e. Revise the stormwater management plan as indicated by the City Engineer. Other conditions: a. Remove /trim vegetation on the corner of Academy Avenue and Glencoe Road. b. With the building permit application, the applicant shall submit a tree preservation/landscaping plan signed by a licensed forester, arborist or landscape architect. C. Prior to installing services or conducting other work in the right -of -way, obtain a right - of -way permit. d. Prior to construction of improvements on either lot, the applicant must acquire the appropriate permits. e. Remove the retaining wall that would encroach into the drainage and utility easement on the north side of the lot. Staff recommend approval of the variance application although noting that the applicant has met some of the conditions better than others and acknowledge that the Planning Commission could reasonably find the variance criteria are not met. aapaoq Ajunoo a9nae0/uasseyuey3 jo Ajio G) L L c� G T ^ _N a a o Grp`? 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C •� s M ° s i s Q eo aQ) Q 'Q c O Q a) s +-+ c CCS Q +� p C Q L C7 Y _0 Q S? co O I— — 3 Q + Q u C ("6 L °° p+ p s ro +� C O > U 7 -6 — a) O Q Co Q (II Ca a) C 3 `n U 4- U > ° N 3 41 O �o �° C) o Q Q ,N Q o c c L > o Q Y v> C Q Op '� '� E _ '-` '� C Q) u _ L17 'N .N CU �— +•! 0 4- S s Ln N � s -'� 4.1 Co c- � � U L c U Q Q n E O L o > 0 SZ m 0 0 E s s 3 y0_, n ca � 0 yQi s -p O N O 3 Go a) U Q�� > � L t)o s C O O v '- O C i i -O Q1 O Q Q + Q U - ° s — C Q) C s f6 Q- C U — +-+ CQ s L L 4-- N Ln VI N Q to C6 m > .Q o Q f 6 Q tlo Q t)o bo _O' C On .H+ C6 .)..+ S= 2 s o 0 .0 > > (o +J L -C 4- to N -0 C CTS U C v U C Co o Q Q a) O L Q Co 'a-� +-+ -0 U Q a) s L +� +� Q Q C L- ❑. = L U VI CO -0 -0 - 3 a) s N L +•+ s Co -� Q) L VI O C a a7 I'_ I- Co L p O> Q Q L N C C a) co c-I a) N n O aJ Q Q O 3 +L, m Q _0 *$ N .N +J O 3 L d V) +-+ ra Co Ca .Q s *$ oo *k Q) CZ c N L V) *k LCl 0 0 s 0 s 0o Z C a) s V) aJ Q O Q L L co Q) U Q c C E E Q Q U C CTS C) s lk -, -1990or- NORTH Ei - A2 yl ik . . . . ... . . 13 An - p A rh K. to JUL 16 2018 CITY OF SHOREWOOD LEGAL DESCRIPTION: 8. Note that all building dimensions and building tie dimensions to the property lines, are taken from Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the the siding and or stucco of the building. southwest comer of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO STANDARD SYMBOLS & CONVENTIONS: EXCELSIOR, Hennepin County, Minnesota. " ®" Denotes iron survey marker, set, unless otherwise noted. PROPOSED LEGAL DESCRIPTION OF SOUTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO EXCELSIOR, Hennepin County, Minnesota, lying South of the following described line: Commencing at the southwest corner of said Lot 7; thence northeasterly along the westerly lines of said Lots 6 and 7, a distance of 83.00 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.25 northeast of the southeast comer of said Lot 7 and there terminating. Contains 12,885 Sq. Ft. or 0.3 Acres = "' ° . PROPOSED LEGAL DESCRIPTION OF NORTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO ' EXCELSIOR, Hennepin County, Minnesota, lying North of the following described line: Commencing at the southwest comer of said Lot 7; thence northeasterly along the westerly lines of said ' Lots 6 and 7, a distance of 83.00 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.25 northeast of the southeast corner of said Lot 7 and there terminating. rR2 Contains 13,127 Sq. Ft. or 0.3 Acres ' Exisfir7 SCOPE OF WORK & LIMITATIONS: �He / /ing 1. Showing the length and direction of boundary lines of the legal description listed above. The scope X9= of our services does not include determining what you own, which is a legal matter. Please check X' ns 9i�,e a s '2 emu' Nl the legal description with your records or consult with competent legal counsel, if necessary, to p -- ` H' make sure that it is correct and that any matters of record, such as easements, that you wish to be - - -16°_ 9_ X9723 cLS 9)39 - -- A aiya included on the survey have been shown. '9 14 ° ✓�� 914 2. Showing the location of observed existing improvements we deem necessary for the survey. _ , i X 9527 �aLO9 Flpe, 7 x 9513 \\ X9523 It \\ �\ 1 X 9553 \ \ X 9sIA � rae°68-0 9da6 \ 79 9699 1.4 \y 9659 x 9515 X95 {3 \ \ X9527 \ \ \ X o x 9s _ \ \ \��\ °g1 _ \�_- - X839. ,031. � \ `• ````` •� q 417 -� -- `X96°0 \ \\ \\ \\ \\ \\\ X9ssi' X 964E( g X 9635 X 9 ' l % x9659 X 9659 X 9657 9661 X %6s � e %) ).{96]5 96).{96]5 X �aLO9 Flpe, 7 %7.4x167. 1 %] V 967 .7 Iles I 'b %].] \ � � rae°68-0 9da6 \ 79 9699 1.4 \y 9659 3. Setting survey markers or verifying existing survey markers to establish the comers of the property. ( / /-- ; gr x ;: ; a ` -.`a/* -1 do- 4. Showing nd tabulating impervious surface coverage of the lot for your review and for the review f )` 4' � wT ' a� 01U11!1C'— / , ]42 , \ / 969 & • 6A0 g g P g your �BL6^ / i 9 >94 of such governmental agencies that may have jurisd iction over these requirements to verify they are M 9160 9) 7 �(1n9 i x 9,0 9695 correctly shown before proceeding with construction. I —9, 15 g e 91 I 9693 A 5. Showing elevations on the site at selected locations to give some indication of the topography of O 2`6 / 1 I 976e n� / 9768 ) )7.7.' .r. ••9jl♦ 9]95 X973, %9.7 the site. We have also provided a benchmark for your Use in determining elevations for / x , - / f 976] 96 , 9 3 M 0 9)&6 construction on this site. The elevations shown relate only to the benchmark provided on this / / K /1 ; i 2x9 s 9TL9 survey. Use that benchmark and check at least one other feature shown on the survey when / / „ a a c 3 97a6 0991 �(9]93�'° / I 9693 determining ther elevations for use on this site or before be imTin construction. / / % x9756 \ \ 1 9J y , y a 0 9)99 g g g x 972E ]2 \ tY t4 0 v 6. We show a proposed division of the property. Please review the proposal to see that it is what you 1 `� 9'6 977.9 w o W p 9 9]25 ``)(9 89 Ld° z9] r/ / (x9]L7 g intend and submit to those governmental agencies that have jurisdiction to obtain their approvals, if I i ; W \w,b z* m< o s7a r ' / � I\Ibrph1 /ilarce�l / you can, before making any decisions regarding the property. x 9 3e ( I o a f_� \ 1 '�' / ' Zz 9, / / ©/9 ^' �o' t '' /' x "a2 7. This survey has been completed without the benefit of a current title commitment. There may be 1 97 j \,oi \ �\ 9,� %n ¢ ( / d '' x existing easements or other encumbrances that would be revealed by a current title commitment. x9731 11' J 9] 9)4s x9],.] ^ I 1 , Therefore, this survey does not purport to show any easements or encumbrances other than the ones O 2�1 1 mss 1 D — _ — >ao�i shown hereon. $ ' I 918E J i — 1 "� 1 / Pl P-rpng /< / 9793 M 9)62 \ e7os Q% Q / / X9)6a 90 / l ( / / % e/ghb fa _ 97n4x 97n4 LEGEND rV` ; / 9)93 I i / / / — — ` 97°] - CATCH BASIN o " I / / / / / / `,q )a9 y Q /vb I / I 9193' Q X9)64 / X �]1 FIRE HYDRANT 4�j/ �'' p / X > / 9 9. ( I �� / / / _ 91 97M POWER POLE 9 ® = MANHOLE 33 i x1n6d \\\ Xg>� 9// t / / I �xn3/ # /,/// ! �� i -a X 9] u / \ , / / X 9)951 9)9b / i 1 - r 971E ® = TELEPHONE PFD. r J9 `✓ l I \ Southerly /PaVicel °'�— "2 8 = ELEC. TRANSFORMER i C l / \ I WELL ; X 97 9 Q r ^ L- r� !! X "'A 1 \ X 9)S� 9]23 ® GATE VALVE 111\ \\ ` \\r•`j97es \\ x9i9e ° LIGHT POLE X9j %9 9),3 \7 a' I / 76E �\ \\ \ ©A / / 9 -TREE � _ �1 —X —X— °FENCE LINE - ' ` s� \ / NjfY 5253X9)6] , \ \s \ fLB4' b9>4 9]43— — _S — ° SANITARY SEWER LINE EXISTING HARDCOVER ' °e \\ \ 977.9 r <° House 801 Sq. Ft. cL ` -\ W— = WATER LINE Gravel Driveway 2,387 Sq. Ft. , i3 \ \ \ _' X Q -`e Garage 295 Sq. Ft. 9)y `\ \ �X9�71!! -�, -Edge tfAH °Od /1 ��,�976.4 —G— = GAS LINE Concrete Surfaces 150 sq. Ft. \ X965 9765 ']6) t '] '766 762 — ST— = STORM DRAIN LINE Shetl 273 Sq. Ft. \ Brick 1Yalka 574 Sq, Ft. v —E— - OVERHEAD UTILITY LINE De ER ck 252 Sq. Ft. N a ighbor'a Gravel Dr. 115 8q. Ft. ,[ X9)69 X9]6] 9760 X 9,6E X 9769 X9769 @4164 TOTAL EXISTING HARDCOVER 4,777 Sq. Ft. - CONCRETE SURFACE AREA OF LOT 26,012 Sq. Ft. ) .- Benchmark.• — Academy Avenue PERCENTAGE OF HARDCOVER TO LOT 18.4% 7ep of manhola -97.12 X 9)]9 DATE REVISION DESCRIPTION DRAWING ORIENTATION 6 SCALE CLIENT NAME I JOB ADDRESS I HEREBY CERTIFY THAT THIS PLAN, SURVEY OR REPORT 7/18/18 SHOW LOT SPLIT Advan WAS PREPARED BY IIE OR UNDER NY DRECT SUPERW904 GWEN CHYNOWETH & BILL MEYER ce UNDER R TH AM A DULY REGISTERED LAND SURVEYOR 7/24/18 SHOW ADDITIONAL TOPO UNDER 1H LAWS Or E OF L9NNESOTA SUNey %/7g & Engineering, CO. DATE SURVEYED: MAY 10, 2018 N 5865 GLENCOE ROAD Thomas M. Bloom i7 17917 Highway 7 # 42379 DATE DRAFTED: MAY 11, 2018 SCALE 1" = 20' SHOR ti'Y`7OOD MN Minnetonka, Minnesota 55345 2D 4D 1 LICENSE NO. Phone (952) 474 -7964 MAY 11, 2018 Web: vnvw.advsucconn DATE SHEETTITLE SHEET SIZE 22 X 34 EXISTING CONDITIONS SHEET No. SURVEY ^ DRAWING NUMBER 180350 TB REV 7 - 24 SHEET 1 OF 1 Die / /ir�� 1 X 970,5 X 97016 X 970,4 ��s X 9713 I 12,1 ^ ' 72,2 F 0,9 �L6 72, 2, d /�� 973,0 72,3 - - - /V 977x45,0 9 [i t s --1,79.9,9 � � - X -9aO- 3 747 , _ 978, ^g8a6883/ / / ' X 974,2 ' - - X 971.9 l / , '9 � �/ 9717 i i _ / g8 1 x1979, / l %� 976,0 16 97 ,8 _ � 977,0 / 9 J _ -- x85/ ' ; 7 X 73 -977.5 / 24, /� / � C .0 O Eu6 / ' ' I X977,2 �97a,o �O1K'�l 24�,(. ?¢, �� / } 70.0 976.X 97,8 1 0 977,7. ?9,1 K 979. 979, x X 973,4 VV ' �(J ) � �' a XV6.b 976,9 5 ^ y q1 r V Xg7f / �� V, 1 4/. y; 978,6 /i 9,1 / 9,2 % 8,8 I ; X 74,2X 9 4.5 / 972.9 ^ (CS 97 X i 978, a pfi 978,6 ♦ \ _ 979,3 / I(' ` 978,0 a�� l / X 975,6 \ ,0 X 972,6 /972. �q,'d i X7612 1_7 t, � \ \ ` 977.9 j O 978,5 X 978,8 v X 97 .8 / / /� / / / / X 971.7 / i ' RE l/ISED LOT1 I \977,6 22 ¢ Qj� 0 �X _ X 973,8 ` 978,7'\ X 978,8 / / �; /101, �/� n x GARAGE - 576 l w \ ,� x 978 .' }53,2 f 1 PORCH - NA 1x97a�\ Z 97s,a 97d,b� / r 1 , 1 PATIO - 227 t _ X / (/ / b 1 FRONT STOOP - 22 \ X 973.1 973, X 974.5 4,7 97 ,2 ^ \ ' 16Q 74.3 I / / , SIDEWALK - 250 O 975,5 ' X 978,4 \ X / // I / I / DRIVEWAY - 1222 1 / 970,2 '� TOTAL HARD COVER - 3098 / 8,6 ( X 97718 975,3 I i . 1 '` - 23, 6% H. C. o / (;'rave/ parking = LOT - 131274 ,8 X 3 097 ,5 rE0 970,2 \ X .35 �j , eighbo to ------ , �y X 970,4 H. C. Allowed 4594.6 1 / -dock he e st. Qj O u ��,/ ' 9 �97'n9 / ' / Q1 X 970.4 \ X/970,8 979.5 97 Jd'6 18" �' 9 _ ' i ( / / // _ - LOT & /� ' HOUSE - 167 X 97 X 3,5 � X 976.0 � � GARAGE - 676 6 X 97� 5 � _ 72, ( N -1 PORCH - 212 Setback - ' V PA TO - 244 r p 000 �` FRONT STOOP - 53 \\ '� ;X70.7 1 ^ SIDEWALK - 253 1 ; X9 .9 10 _ 20' Setback _ l _ _ �1 /"X 972,3 1 DRIVEWAY - 611 976,5 12 ' / %- +- - \ TOTAL HARD COVER - 3857 X 979,4 1 - 29.9% H. C. \97es t X�i9,z // /� \ \\ 7 9R3.z_ LOT - 12884 979, fI 1 \ / 35 \ \ \ \ \ 6/ 0� X74,1 \ / 973,6x / H.C. Allowed 4509.4 X 9 3,9 974,3 \ 6 i 976.6 \ \ \ 97,0- J Fou d Iron - \ �, - O� - -1 .50„ �6�72�i 977.0 N 9 52 53 X 976,7 �<s TREES TO BE REMOVED 977,9 �s. J� ,�C 975.2 - - -`�� 1 - 8" Tree c� \ \ _� �s • <e ?�` �i� �✓ i 1- 16" Tree \ X 977,2 /J i� 975,3 \ X 977 _, =Edge o oad \ ` -976 976.4 X 976,5 976, 976,7 ' 976.7 976,6 76,2 976.0 i i 7 , 976,0 X 9766 X 976.8 X 976.9 X 976,8 X 976. RECEIVED ' I ®976,4 i Benchmark: - - _ Academy Avenue( ' Top of manhole-975.2 " r ; � 1�3 rJ J ®.9-75,2 X 977,0 (T) FRONT ELEVATION SCALE, 1/4' • V-V .............................................. iTWftmW�k ........................... ELEV. 91900 ROOF LOUVERS FIXF LOUVERS u L3 0 0 0 u Q 0 u 0 0 0 u u —�L— —bLU4 22 V21 x 10 In, WWTER rc i i i 5. WTER FLAT RooF FLAT IRVCF i 5' GUTTER 5MARE ________tip El El ................................ ..................................................... ---------------- RECEIVED EP ? 2 01 8 U y W3S20J1 ,90. ....................... ................ MAN.LEA.L.$MB .................... TG; W Fi�P1 WALL ELEV.tl'W i i i i a r ELEV. 91520 .................. ......................................................................................... -'E ............................. ELEV. 110W ELEV. S -- — — — — — ------ RIGHT SIDE ELEVATION NOTES: • PLATE HE;GWT TO W V W TrFiCAL (UESS NOTED ONEFUSE). • Tn'rAL WOW WEAPERS TO BE 2-2M5 UNLESS NOTED OTWJ;WW- TOCAL � OFENM 10 DE 6'-H 3B' OF RMH FLOOR DMOM ARE TO CENTER OF NTEPJOR WALLS / FACE OF EXTERIOR WALLS • SEE PAW E•1 FOR UPPER LEVEL ELECTRICAL P A`t FR7✓M SPACE TO ACCal=ATE 5 V4' EASE 13 LWCASW. • '350 BML'DMLN05E CORER BM • ALL OSMPE CoReRB. FOE u 0 9 x W W 0 Nvtii �j 21- �P-H` SHEET INDEX ARCHUCTUR AL ThU-11S., A- F—L—f fin A-3 firjFk�, Pl, A4 A-5 Ev,,*,a�SJ:ffl--,— F ,V BZL!C -tits A4 BP-E-gS:.ti,,, A-9 I- I R, W 1-3 14 '—EL—b-1 E-1 E;,.kdfh� E-2 Fk� IFLa S-1 . �FOeTW.—'—'—' .... --'.... --'— �__---------_ ----------------------_—___--_-----� (1)5ACK ELEVATION Welgi --'-------'— SHEET INDEX AA F�Jfl-fl, 14 II-El-m- E A .ti N v a� V k� a c Le�SkkL� 0 / qr ♦ � STAIR 60'X6 ®' 2 i I FI ek DLI. d4 tmw - 44 44 m ELER GEYI ---- - - - - -1 �i\ I� 7X6 7.6 -. FKL TO.E �. I :'k- ArSY 2 LNNDRT u{ K1 W CLN 2-4X6-8 PAW RROR °S� d < : I I b'- IVa'aG - - - - -- - -- - - - -- � 36' TOP 19'- IVa'aG � MASTER CLOSET I 4,_4, ,_� � ` ♦. �u�er� a I m -- - - - -- 6V 2 ru�D ; 1 cgs€ a - - - -- - - - ay - - - - -- - - -., ----------- R 44'QEAR j 1 I Wd IR'GEILM a5 n x 25 I � 5 `- ---- ELECT. N FLOOR FEAT IL ®FD. anRAL ._ - q -------- g4aaa3 S z u 0 11 J i Sd7 a - -a 7 -4X6-8 - - - - - -- - -- - -- - - LM s I - -- a GARAGE ° oN nR I 7 -4X6 -a I a� - 4 - - - - - - - - - - I� x 1 6x6 8 y �gu IVM6� I �d 1 � vala_r MAS sulTE C_ C_ I 7 -axe -m IFOYER s o 0 I 0 I m x o I 7x6 IOI 1 °I L J L 3 -mom -0 •SD. w o� � H -. - - - -- -- -- w w ow ' z c a v • w o - - -- - - -- DE :cr s PATIO ` -- -- - - - - -� I - d' 70' -m• x -:' r€ carcTE w IU < �m z a o� w >m w V -6' �Q�Qj �Q�Qjj 76' -0' b' -0' 38'.6' 3 3 m n�� MAIN LEVEL FLOOR PLAN a�a�o `A 6CN-E, 114'- I'-0' m SHEET]NDES ARCIIITECTTT, AL TIM! 4l - A1s I 2 F C iLtv IF iYn A 3 F.t F3.rPl \J E (F lFh t:a I AeB2SlnI_ Pp i A1B : SFaa lu 14 Iea:. =Elea: E -1 Lln -k'Afh 5-1 )LhFk. Fcs�r Ptu A -3 SHEET N0. C5 cu a.. 4'V 9 :9 MIN PC ---- ---- ----- ----- --- ---- ----- ---- AP. DEDROOM 02 HO 1; 4� IL LMN X --- ---------- LIP 11R 'v ---------- —21H I —i ---------- ---------- LNEXCA�Mc) 6TORAG� MPROOM 03 W-9 L12' CIA M x 7: SQ is BEARM F"M LOWER LEVEL FINIeH FLOOR PLAN luuv $CALE: V4' 1'-0' V. 9 13 ................. SHEETINTDEX ARCI]PTCn,-P �l T�;A. A-2 A-3 fulFL,Ph A4 Eli-�ff-C%— A-5 A-6 A4 B:n'�-gSrfi A-S A�9 B'2k 1 l"6— 1.2 k, F�, �/ED E-1 11 �JPL� E-2 Lhl�-d M� "J 5 to i ti, S-1 �U'a%�r--gpL' D f X 9705 36u.q „/ 970.6 �, X 971,9 970.4 6\ ,� (\ I / Jw1 _2 21 ^f �I � I I 'a> 9 973.Q �f 68.7 \- 968.4 _ ,- SILT FENCE, ', X 973.12.74.1 -- - - _ _ - TYP. Low floor - 91 - 972.9 nos °^� - - - - - - - �''_ �', 96E,.9 walk Out door r 965.o 969,1 '9 SCo '4,7� '�gb� X 97:9 / --_ °tOPOSED - _ / _ l I`971�7 X` 476.0 97c 8 - - - -- �RIVVEDWAY .� �7m 579.2 / l �X f 7.� 970A 1 969,x o r 1 976 977.5 X F\-DEMOLISH v ' 976.8 X 577.2 ,� �G co 4� I EXISTING ' I I 976.0 °77.0 977,7 j 29 ]• -9 .GK % 979.: FFE:980 97e j� GARAGE '�X g73.�i / / •� Q) l I s� J/ a 969.9 a, = i or X 976.7 976.9] -775 % i � 978.6 �. a I �X 9. 4S - I , 574.E �X 972.9 978.0 978.5 �� 791 % j j ci ?69.5 ( X / \ 978.11 j X 975.6 X 9 7115 ('972,7 9' 1 J/` 0, '0 �) ' \ - - f / 7 y,74,3 + { X 970.0 f X 976.2 Q1 Q : 978.5 X 978.8 - 977. �' /� �;'� • � PROPOSED / �- , X 971,7 V f I t .�i7 `ti GARAGE BIOROLL 577.6', ! SEDIMENT 2' 978. / / 1. ROCK \ '�'- - .':978.8 l % / /0 r i CONTROL CONSTRUCTION `� ,�� / �� j X 9f9:7 X 970.2 ENTRANCE - �� r / X 97,3,5 97a:!�\ / Al? / � �'y7 �r f, `/ i, 9C'9.9 _ v X o..� 970,14 X / fi 973.1 �� ('74.8 r `� �I 97 / 975�� f /c- "�78.4 ` REMOVE 16� . _ l r 470.2 3 FT RET. WALL / � / TREE � �, �' ! / /` V11 / 977. 7 / x.3 JVED i^ ' / ` 978.6 j 975.20 ' � = / 't/ u vcl �ar/Z / a o _ -_ i �s7sq E _ X974.5 C i en t w �', � 970.E 97 51,. - =� s7a.B5 s'a.B r' �� a �/ X I /s.0, �- s7 rper hbcll to 1. £ m j �G i 97850 ' jb j r--g 9704",,,r�7.4 / PROTECT h EXISTING TREE , O / I -1 }976 0 i r r `r0,' rn m� 95.s s / X 97c_e/ / U �Jt I i ' /Qu ( -C �976,� 978.04 1 \ 1 I \ \ 976,6 I ( Of ,' G6 r 975.3 X 976.5 `. 976,0 / � Irn / � -: I j j �� - 75. � � - -- -,� =e tl7P -L-� -ye=t. L '� � t I __ 7k c -a 7 r k4 GFE =979.0 i ❑ d / YlJ / / s72 50 /� I v 970.8 Z3 - S 978.34 FFE =980.8 t � 97 �� i / ,'X�3. / � � � � X 970.4 ,l PE =970.0 j / / 970L K- f 978.42 -- - 1 REMOVE 8" s Ft W' 9712 ,� 1 ( - u / TREE I I X 9 i 3. I / rl / _ V I / I f ' I 975.50 / I o ' 4 j79.6 972.50 ti I 17 I; v _ 971,6 7 30' Setback L I \h IMPERVIOUS AREA SUMMARY PROTECT '' ExlsnNC I X �70 7 / LOT 1 AREA L l 20' Se tb cc 978'50 jI UTILITY POLE 13,127 SF 978 ) i 72.3 j LOT 1 HARDCOVER 3,098 SF X ,- 79.4 978.43 -r , / F \ ? 62LF 4" PERF. DT. W/ SOCK, 4'x4' ,(' LOT 1 HARDCOVER % - - LOT 2 AREA j 23.6°/0, 12,884 X /J79 'E - 977'---/ ( \ 40% VOID ROCK, INV =969.0 9 L_ LOT 2 HARDCOVER �- SILT FENCE, 1% / - 976 • / / I 3 FT RET. WALL r1 •� s> \ 7..'2 - TOP ROCK =972.0 BOT. ROCK =968.0 _ LOT 2 HARDCOVER % 3,745 29,9% `TIP. S J977.�• / I ' ,y?- 1 '' / 973,6 X EXISTING HARDCOVER: 4,737 SF j7 PROPOSED HARDCOVER: 3,098 +3,857 71Lt =6,955 SF _ NET INCREASE: 2,218 SF ` � 7 =,7 (� 3977,0 , / / X 576.7 \ �� . �" I ° / EX. 100YR RUNOFF: 11,456 CF ` X 975,2 PROP. 100YR RUNOFF: 11,848 CIF 18" - � 977,9 � - ` c; 1 NET INCREASE 100YR RUNOFF: 392 CF -- - 1 „ 7,7 7.2 _ - 9 _- STORAGE PROVIDED: (62 *4 *4 *0.4) -� N 396 CF X 977,5 -Edge of.-B t -Food j - %`� - -' 976 / 976.7 % 976 J 97T,-,! 976.6 _ 976,4 - j_i= 40% VOID SPACE Academy _ Avenue L 0 05 10 20 DRAINTILE SECTION DETAIL SCALE IN FEET Amilk ALLIAN'T' e Na INEE.IN. 733 Marquette Avenue Suite 700 Minneapolis, MN 55402 612.758.3080 www.alliant- inc.com Z J a J 0 I-- Z 0 U Z 0 0 IY W a CL pC U) W O Q J Q) 0 0, Z o 0 Q Lr) Q o � c� I hereby ceriffy fhuf fhis plan, apeaiflcallon, or report wan prepared by me or under my dlrect up.,ielon and that I am a duly U ... e.d Professional Engineer under the lawe of the State of MINNESOTA 7-25-18 54821 54821 Date Ucen.. No. QUALITY ASSURANCE /CONTROL DAVE NASH. PE 7 -25 -18 BY DATE DATE ISSUE 7 -25 -18 CITY SUBVIITAL PROJECT TEAM DATA DESIGNED: D. SJOBLOM DRAWN: D. SJOBLOM PROJECT NO: 180128 C -1 SHEET 1 OF 2 SAWCUT' REMOVE AND REPLACE DISTURBED ROAD SECTION AS REQUIRED WET TAP WITH 1" CORP. EXISTING WATERMAIN, OWNED BY CITY OF EXCELSIOR, FIELD VERIFY LOCATION 1'n I r F ' k o ILI %I 1 i %1 I( 83 LF 1" TYPE K / COPPER WATER SERVICE (., CITY SHUT —OFF C / VALVE 73 LF 4" SCHEDULE 40 PVC SAN SERVICE ® 2.0% `CONNECT TO EX. 9" PVC SAN. SEWER WITH WYE AND RISER EX. INV= 957.45 (PER ASBUILT) EX. INV- 957.85 (PER ASBUILT ADJUSTED TO BENCHMARK) RISER INV =963.5 ( C� _N lye 06" -oy, ' ?o' v 1 7 6 \ �9j SAN STUB INV =965 GFE =979,0 I] ( 1 _-L- _ EX. 9" PVC SAN 9 2.4% SHOWN PER AS —BUILT 0" 0 t l` I zi � - � e 1 FFE =980.8 —4 ' LFE =970.0 i WSB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800 Memorandum To: Alyson Fauske From: Laura Rescorla Date: August 22, 2098 Re: 5865 Glencoe Road City of Shorewood, MN WSB Project No. 092597 -000 The following documents were submitted for review of compliance with the City of Shorewood's Local Surface Water Management Plan: - Grading, Stormwater, and Erosion Control Plan, July 23, 2018 Revised August 21, 2018 - Soil Boring Report, July 23, 2018 - Stormwater Memo, July 25, 2018 Revised August 21, 2018 This review only included the documents listed above, primarily dealing with grading, modeling and the stormwater narrative. 1. The City of Shorewood requires calculations for the 1 -, 10 -, and 100 -year events. HydroCAD results were provided for these events; update the existing and proposed conditions tables to reflect the runoff for the 1 -year event. Applicant updated memo. 2. The drainage areas should include all proposed improvements on the site. Extend XW and PW to Glencoe Road to include all of the proposed driveway. Revise drainage area PE to delineate which area goes to the stormwater storage area and which goes directly off -site. Note that these updates may change the proposed discharge rates off -site. Applicant updated HydroCAD modeling. Include revised drainage area maps. 3. Include existing and proposed discharge rates off -site by discharge point, (i.e. east and west). Proposed rates should not exceed existing rates by discharge point. Applicant updated modeling and memo. 4. The runoff for the 10 -year event in the proposed conditions table does not match the HydroCAD modeling. While runoff increases for this event, it is only by 0.05 cfs. This is considered a . negligible increase. Note: This will likely change based on Comment 2. Applicant updated proposed conditions table. The discharge rate$ oftsite to the wed increase in all storm events, from 0.07 to 0.09 cfs. Ultimately, the east and west discharge points outlet to the same basin. In the 10- and 100 -year events the total discharge offsite is decreased in proposed conditions. In the 1 -year event, total discharge is increased by 0.04 cfs. However, this is considered a negligible increase and acceptable. 5. Verify that the roof configuration and gutters on the proposed structure will direct water as shown on the proposed conditions plan. Based on current modeling, 2119 sf of impervious surface is routed to the stormwater storage area, compared to 2218 sf of net new impervious. Because less than 100 sf of net new impervious surface is not routed to the stormwater storage area, the treatment is considered sufficient. Note: This will likely change based on Comment 2. Building a legacy. Equal Opportunity Employer I wsbeng.com K: \012597-000 \WR \5865 Glencoe\Aug22 Review \20180822_5865 Glencoe Drainage Review Memo.doa 5865 Glencoe Road Review August 22, 2018 Page 2 While only 1785 sf of impervious surface is routed to the stormwater storage area (213) based on the updated modeling, the required volume of storage is provided. This will be considered sufficient. 6. Verify the design details of the stormwater storage area. Consider including a detail for this feature. a. Is there going to be draintile at the 968 elevation? If so, add this to the model. Where will the draintile outlet; is any erosion protection needed? Draintile was added to plans. How will draintile outlet? The draintile elevation is 967.1, but is shown daylighting at approximately 971.0. Model the infiltration rate through the rock media (max of 1.63 in /hr per Minnesota Stormwater Manual), routed to the 4" draintile. Note that this may affect the HWL of the stormwater storage area. b. The rock section needs to drawdown in 48 hours to allow for storage in a subsequent storm event. Without draintile, assuming an infiltration rate of 0.06 in /hr, the rock section can only be 3 inches deep. Draintile has been added. Assuming an infiltration rate of 1.63 in /hr (HSG A per Minnesota Stormwater Manual), the 4 ft rock trench will drawdown in less than 48 hours. 7. Freeboard requirements from the 100 -year high water level (HWL) of the stormwater storage area are as follows. In addition to the structures on the subdivided lots, freeboard should also be met at the existing dwelling to the east of the property. a. 1 foot to the low floor elevation. If it can be demonstrated that this standard creates a hardship, the following will be acceptable. L The basement floor will be one foot above the highest anticipated groundwater elevations that can result from high surface water elevations elevation groundwater elevations during the 100 -year event. Applicant indicated that above requirement is met. b. 3 feet to the low opening elevation. However, if 3 feet is a hardship, 2 feet will be acceptable if the following conditions are met: i. That, within the 2 -foot freeboard area, stormwater storage is available which is equal to or exceeds 50% of the stormwater storage currently available in the basin below the 100 -year elevation. ii. That a 25% obstruction of the basin outlet over a 24 -hour period would not result in more than 1 foot of additional bounce in the basin. iii. An adequate overflow route from the basin is available that will provide assurance that one foot of freeboard will be maintained for the proposed low building opening. Demonstrate that the preceding conditions have been met at the stormwater storage area (21P). 8. There are several typos in the report: a. This property is in Minnehaha Creek Watershed District. b. The 1 -year precipitation amount is 2.50" not 2.87 ". c. The storm events are MSE 3, 24 -hour. Applicant updated memo. R: \012597-000 \WR \5865 Glencoe\Aug 22 Revlew \20180822_5865 Glencoe Drainage Review Memo. dm CITY OF SHOREWOOD RESOLUTION NO. 18-87 A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY AND SETBACK VARIANCE FOR RICHARD W. DENMAN FOR 5865 GLENCOE ROAD WHEREAS , Richard W. Denman (Applicant) is the owner of certain real property in the City of Shorewood, legally described as: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in Ball’s Addition To Excelsior, Hennepin County, Minnesota; and WHEREAS , the Applicant has applied to the City for a subdivision of said real property into two parcels legally described and illustrated in Exhibit A, attached hereto and made a part hereof; and WHEREAS , the Applicant has also applied for a variance to allow a home to be constructed on the southerly lot with a porch to be 25 feet from the south property line, a patio to be 20 feet and a cantilever to be 27.5 feet where the ordinance requires 30 feet, as indicated on the Applicant’s plans; and, WHEREAS , the Applicant’s request, dated July 25 and 26, and August 21, 28 and 29, 2018, was reviewed by the Planning Director, whose memo was forwarded to the Planning Commission for their meeting on August 28, 2018, a copy of the memo is on file at the Shorewood City Hall; and WHEREAS , the application was considered by the Planning Commission at a regular meeting held on August 28, 2018, the minutes of which meeting are on file at City Hall; and WHEREAS , the City Council considered the application at its regular meeting on September 10, 2018, at which time the Planning Director's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the Council from the Applicant and from the city staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1.The real property legally described above is hereby approved for division into two parcels, legally described and illustrated in Exhibit A. -1- 2.The subdivision approval is subject to the following conditions: a.Prior to recording the subdivision, the applicant shall submit the following consistent with City Code: 1)Executed 10-foot drainage and utility easements around the periphery of both lots. 2)A title report for the property. 3)Payment of the following fees: park dedication in the amount of $6,500 and proof of payment for any water or sewer connection charges required by the City of Excelsior. 4)Executed utility connection agreement. 5)Revised plans as directed by the Engineer’s memo dated August 22, 2018 and as necessary to remove the retaining wall proposed within a drainage and utility easement. b.Prior to recording the resolution, the applicant shall remove all structures that cross a property line, are in the right-of-way or would be located within drainage and utility easements and remove vegetation at the corner of Glencoe Road and Academy Avenue, and request an inspection to verify compliance. c.No construction or demolition may occur without the applicable permits. d.Prior to issuance of a building permit, the applicant shall complete the following: 1)Submit proof of recording for the lot division and all easements. 2)Submit plans in conformance with all city and state requirements. 3)Submit a construction management plan for each lot, detailing where workers will park, how deliveries will be made without blocking public streets, where storage of materials will occur, hours of construction and how often streets will be swept. 3.The variance is hereby approved to allow a porch to be 25 feet from the south property line, a patio to be 20 feet and a cantilever to be 27.5 feet where the ordinance requires 30 feet, subject to the finding that the Applicant’s request met the variance criteria. 4.The Applicant shall record this resolution and the easements with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. 5. The City Clerk will furnish the Applicant with a certified copy of this resolution for recording purposes when the above conditions are satisfied. -2- ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of September, 2018. Deb Siakel, Mayor Protem ATTEST: Sandie Thone, City Clerk -3- Exhibit A: PROPOSED LEGAL DESCRIPTION OF SOUTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO EXCELSIOR, Hennepin County, Minnesota, lying South of the following described line: Commencing at the southwest corner of said Lot 7; thence northeasterly along the westerly lines of said Lots 6 and 7, a distance of 82.83 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.25 northeast of the southeast corner of said Lot 7 and there terminating. Contains 12,885 Sq. Ft. or 0.3 Acres PROPOSED LEGAL DESCRIPTION OF NORTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO EXCELSIOR, Hennepin County, Minnesota, lying North of the following described line: Commencing at the southwest corner of said Lot 7; thence northeasterly along the westerly lines of said Lots 6 and 7, a distance of 82.83.00 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.25 northeast of the southeast corner of said Lot 7 and there terminating. Contains 13,127 Sq. Ft. or 0.3 Acres -4- LEGAL DESCRIPTION: 8. Note that all building dimensions and building tie dimensions to the property lines, are taken from Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the the siding and or stucco of the building. southwest comer of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast comer of said Lot 5 and there terminating, all in BALL'S ADDITION TO STANDARD SYMBOLS & CONVENTIONS: EXCELSIOR, Hennepin County, Minnesota. " ®" Denotes iron survey marker, set, unless otherwise noted. PROPOSED LEGAL DESCRIPTION OF SOUTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest comer of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO EXCELSIOR, Hennepin County, Minnesota, lying South of the following described line: Commencing at the southwest comer of said Lot 7; thence northeasterly along the westerly lines of said Lots 6 and 7, a distance of 82.83 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.08 northeast of the southeast comer of said Lot 7 and there terminating. Contains 12,885 Sq. Ft. or 0.3 Acres -•4pw La PROPOSED LEGAL DESCRIPTION OF NORTHERLY PARCEL: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest comer of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 It feet northeast of the southeast corner of said Lot 5 and there terminating, all in BALL'S ADDITION TO ' EXCELSIOR, Hennepin County, Minnesota, lying North of the following described line: I Commencing at the southwest comer of said Lot 7; thence northeasterly along the westerly lines of said It 6 and 7, a distance of 82.83 feet to the point of beginning of the line to be described; thence southeasterly to a point on the East line of said Lot 6 distant 60.08 northeast of the southeast comer of said Lot 7 and there terminating. I Contains 13,127 Sq. Ft, or 0.3 Acres I SCOPE OF WORK & LIMITATIONS: I 1. Showing the length and direction of boundary lines of the legal description listed above. The scope x 9705 f d ' 1 d h' X 970.6 9jp, Qe X 9AA / I o our sery ices oes not me ude etermmmg what you own, w ich is a legal matter. Please check /' z the legal description with your records or consult with competent legal counsel, if necessary, to - FIRE HYDRANT make sure that it is correct and that any matters of record, such as easements, that you wish to be 91a »- - - -/G6_ -A 97a3 included on the survey have been shown. = MANHOLE 2. Showing the location of observed existing improvements we deem necessary for the survey. 3. Setting survey markers or verifying existing survey markers to establish the the = TELEPHONE PED. comers of property. 4. Showing and tabulating impervious surface coverage of the lot for your review and for the review X9,,,9 of such governmental agencies that may have jurisdiction over these requirements to verify they are 17 7� correctly shown before proceeding with construction. a \:G6) 5. Showing elevations on the site at selected locations to give some indication of the topography of O I 1 I 9 60 the site. We have also provided a benchmark for your use in determining elevations for Q� / ,' 9,"x construction on this site. The elevations shown relate only to the benchmark provided on this / / X9]6.7 survey. Use that benchmark and check at least one other feature shown on the survey when = SANITARY SEWER LINE determining other elevations for use on this site or before beginning construction. X 97U 6. We show a proposed division of the property. Please review the proposal to see that it is what you I \\ 916 intend and submit to those governmental agencies that have jurisdiction to obtain their approvals, if = STORM DRAIN UNE you can, before making any decisions regarding the property. x e73a ` o / 7. This survey has been completed without the benefit of a current title commitment. There may be _ o ro 1x97,) existing easements or other encumbrances that would be revealed by a current title commitment. yt x�- 9) x9),5 -�� Therefore, this survey does not purport to show any easements or encumbrances other than the ones O shown hereon. a / LEGEND - CATCH BASIN m ©�' DATE I REVISION DESCRIPTION DRAWING ORIENTATION & SCALE 7/18/18 SHOW LOT SPLIT 7/24/18 SHOW ADDITIONAL TOPO 8/9/18 SHOW PROPOSALS FOR THE NORTH PARCEL N 8/21/18 ADJUST LOT LINE AND MOVE GARAGE 8/29/18 SHOW SETBACK DIMENSION O SCALE 201' = 20' 40 Ex /sf/, D'e/ //n9 � X9JSr --�6 //- 7Xaela 5 .] / 978 9 9ea9p rq, �4 9T/A I �h i � La --•9l 5� '( 780 g K\praposeoa X 977 �`G \9e •w ° A N y e;mt �L \\ 9)19 ' 0 W O Q 9)8.5 X 9]8.8 X ..f 9 /])q8 \9]16 @' QQa War ,(9]6.8 / \ / N 1 , X 97 .m/ •C\ 97aeX /� 97 1 9) 55 . I .moo .4 1 �9n� 1 X 9186 J X9)J� 35u 1 J6 / X97yi jl X \ \ \\ 9e9 b x9 a9 9743 I / \\ 97 o \ i Q \ 4s3 \\ \ X 9165 / 979. 1I �Xllal� , / 1,i t'�3«i �p/ d� /I/ FtV 011ftaly ,1 arcei X971.1 / ^• 0 ©( /p ©I 3 -.L I Qrat4M padJng J \�, r 2 4195 I 1 / �L 97e2 / X 7631 a / I / / / l - / 919.5 I ('� 976.6 9TlS' ..^ y^ // X970.4 X� ,99.0.4 X 9)3,; / � i./ / X9]fl5I 979b / I fy %' y Q / Southerly /Ta0el� I i \`\ 1 )X-1 JX ; X979.4 / \ \ X7A2 / I �\ I / 09 / i / � �4.1 \ � / -X11 . 1 / N 32'53 �t x 4167 .� aye 'c� \ ` 9n�_ ,� _Edge ofAiL goad 72 Xteb:1\ _ _ /976.0 X916.6 ' Benchmark.• L -__ Academy Top ,� o/ manhole -975.2 �' - - CLIENT NAME I JOB ADDRESS RICK DRNMAN 5865 GLENCOE ROAD SHOREWOOD, MN X 976. X9)69 Avenue Advance Surveying & Engineering, Co. 17917 Highway 7 Minnetonka, Minnesota 55345 Phone (952) 474 -7964 Web: www.advsur.com ,976A x X 976A X9)6) W&4 X 977A X 952.7 X 951. X 9525 X 9553 \ \ \ X 9526 X%IS X9543 \ \\ x,,,y \'\\ � - --- \\ \ \ \ \ J \,_x X 9556 6� ` \ \\ X96,� _ \ ` \x(95,.9 \ xs s3 � �� '-•2s• � Is A, X95B.a \` \\ \\ 99E _ _ x 9561 X 964.6( g 62 X 9695 - x9 _ -- 1 i Xa .8 X 96a6 / X %9.7 / gfi6 r966A %67 9X664 / X 9665 e 967 �orD9 Floor 967.9 X 961.49.7.X qE'. X\\ 967.4 x967. / X 965A o ; Low now 91911. 969J ►i •�q 96.So t d X 952.7 PROPOSED HARDCOVER NORTH PARCEL -6 - FIRE HYDRANT ,CY = POWER POLE ® = MANHOLE ® = TELEPHONE PED. 8 = ELEC. TRANSFORMER ® = WELL ® - GATE VALVE - - LIGHT POLE �A� -V" 0 w�,XX- - TREE X- = FENCE LINE S - = SANITARY SEWER LINE -W- - WATER LINE -G- = GAS LINE - ST- = STORM DRAIN UNE -E- - OVERHEAD UTIUTY LINE - CONCRETE SURFACE DATE I REVISION DESCRIPTION DRAWING ORIENTATION & SCALE 7/18/18 SHOW LOT SPLIT 7/24/18 SHOW ADDITIONAL TOPO 8/9/18 SHOW PROPOSALS FOR THE NORTH PARCEL N 8/21/18 ADJUST LOT LINE AND MOVE GARAGE 8/29/18 SHOW SETBACK DIMENSION O SCALE 201' = 20' 40 Ex /sf/, D'e/ //n9 � X9JSr --�6 //- 7Xaela 5 .] / 978 9 9ea9p rq, �4 9T/A I �h i � La --•9l 5� '( 780 g K\praposeoa X 977 �`G \9e •w ° A N y e;mt �L \\ 9)19 ' 0 W O Q 9)8.5 X 9]8.8 X ..f 9 /])q8 \9]16 @' QQa War ,(9]6.8 / \ / N 1 , X 97 .m/ •C\ 97aeX /� 97 1 9) 55 . I .moo .4 1 �9n� 1 X 9186 J X9)J� 35u 1 J6 / X97yi jl X \ \ \\ 9e9 b x9 a9 9743 I / \\ 97 o \ i Q \ 4s3 \\ \ X 9165 / 979. 1I �Xllal� , / 1,i t'�3«i �p/ d� /I/ FtV 011ftaly ,1 arcei X971.1 / ^• 0 ©( /p ©I 3 -.L I Qrat4M padJng J \�, r 2 4195 I 1 / �L 97e2 / X 7631 a / I / / / l - / 919.5 I ('� 976.6 9TlS' ..^ y^ // X970.4 X� ,99.0.4 X 9)3,; / � i./ / X9]fl5I 979b / I fy %' y Q / Southerly /Ta0el� I i \`\ 1 )X-1 JX ; X979.4 / \ \ X7A2 / I �\ I / 09 / i / � �4.1 \ � / -X11 . 1 / N 32'53 �t x 4167 .� aye 'c� \ ` 9n�_ ,� _Edge ofAiL goad 72 Xteb:1\ _ _ /976.0 X916.6 ' Benchmark.• L -__ Academy Top ,� o/ manhole -975.2 �' - - CLIENT NAME I JOB ADDRESS RICK DRNMAN 5865 GLENCOE ROAD SHOREWOOD, MN X 976. X9)69 Avenue Advance Surveying & Engineering, Co. 17917 Highway 7 Minnetonka, Minnesota 55345 Phone (952) 474 -7964 Web: www.advsur.com ,976A x X 976A X9)6) W&4 X 977A X 952.7 X 951. X 9525 X 9553 \ \ \ X 9526 X%IS X9543 \ \\ x,,,y \'\\ � - --- \\ \ \ \ \ J \,_x X 9556 6� ` \ \\ X96,� _ \ ` \x(95,.9 \ xs s3 � �� '-•2s• � Is A, X95B.a \` \\ \\ 99E _ _ x 9561 X 964.6( g 62 X 9695 - x9 _ -- 1 i Xa .8 X 96a6 / X %9.7 / gfi6 r966A %67 9X664 / X 9665 e 967 �orD9 Floor 967.9 X 961.49.7.X qE'. X\\ 967.4 x967. / X 965A o ; Low now 91911. 969J ►i •�q 96.So t d X 952.7 I HEREBY CERTIFY THAT THIS PLAN, SURVEY OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT AM A DULY REGISTERED LAND SURVEYOR UNDER 111 LAWS OF E OF MINNESOTA. Thomas M. Bloom # 42379 LICENSE NO. MAY 11, 2018 DATE DATE SURVEYED: MAY 10, 2018 PROPOSED HARDCOVER NORTH PARCEL I W 3 Hause 801 Sq. Ft. O Proposed Paver Drive 1,254 Sq. Ft. 9695 9.9 / z Proposed Garage 576 Sq. Ft. 00 Concrete surfaces 30 Sq. Ft. 9 9.7 % 9^ X 910.2 Brick Walk 85 Sq. Ft. ape RECEIVED 9705 9 > °, 970,1 Proposed Patio 201 Sq. Ft. AUG 2 9 2018 sr Neighbor's Gravel Dr. 64 Sq. Ft. 9J2 0 l 72 9123 1745 CITY OF SHOREWOOD I HEREBY CERTIFY THAT THIS PLAN, SURVEY OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT AM A DULY REGISTERED LAND SURVEYOR UNDER 111 LAWS OF E OF MINNESOTA. Thomas M. Bloom # 42379 LICENSE NO. MAY 11, 2018 DATE DATE SURVEYED: MAY 10, 2018 DRAWING NUME DATE DRAFTED: MAY 11, 2018 1 Exhibit � PROPOSED HARDCOVER NORTH PARCEL Hause 801 Sq. Ft. Proposed Paver Drive 1,254 Sq. Ft. Proposed Garage 576 Sq. Ft. Concrete surfaces 30 Sq. Ft. Brick Walk 85 Sq. Ft. Brick Patio 51 Sq. Ft. Proposed Patio 201 Sq. Ft. Proposed Walk 124 Sq. Ft. Neighbor's Gravel Dr. 64 Sq. Ft. TOTAL EXISTING HARDCOVER 3,205 Sq. Ft. AREA OF LOT 13,127 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 24.4% SHEETTITLE SHEET SIZE 22 X 34 EXISTING CONDITIONS I SHEET NO. SURVEY DRAWING NUME DATE DRAFTED: MAY 11, 2018 1 Exhibit � WATER AND SEWER CONNECTION AGREEMENT THIS AGREEMENT, made this day of , 2018, by and between the CITY OF SHOREWOOD, a municipal corporation, (the "City") and Richard W. Denman and Linda P. Denman, (the "Applicants"). WHEREAS, Applicants have an interest in certain real property (the "Subject Property") located in the City of Shorewood at the intersection of Glencoe Road and Academy Avenue, legally described as: Lots 6 and 7 and that part of Lot 5 which lies southerly of a line described as follows: Beginning at the southwest corner of said Lot 5; thence easterly to a point on the easterly line of said Lot 5, distant 7.00 feet northeast of the southeast corner of said Lot 5 and there terminating, all in Ball’s Addition To Excelsior, Hennepin County, Minnesota, lying south of the following described line: Commencing at the southwest corner of said Lot 7; thence northeasterly along the westerly lines of said Lots 6 and 7, a distance of 82.83 feet to the point of beginning of the line to be described; thence southeasterly to a point on the east line of said Lot 6 distant 60.08 northeast of the southeast corner of said Lot 7 and there terminating. And, WHEREAS, the City owns a municipal water system which does not presently serve the Subject Property; and WHEREAS, the Applicants desire to interconnect with the Excelsior Municipal Water and Sewer System and pay to the City of Excelsior a connection charge therefore; and WHEREAS, the City is willing to permit Applicants to connect to the Excelsior Municipal Water and Sewer System provided that Applicants agree to the provisions contained herein. NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: 1. Applicants shall have the right to interconnect with the Excelsior Municipal Water and Sewer System and pay to the City of Excelsior connection charges therefore. 2. All work involved in such interconnection will be done according to City specifications and under City supervision and all expenses and costs shall be paid by Applicants. 3. In the event that the City extends the Shorewood municipal water or sewer system to serve the Subject Property at some time in the future, Applicants agree to pay any assessment in connection therewith on the same basis as all other properties assessed at that time, and Applicants specifically agree to waive any claims or defenses to said assessment based upon a theory of no benefit because of the water or sewer connection allowed herein. 4. It is further agreed by and between the parties that this Agreement shall run with the land and shall benefit and be binding upon their respective legal representatives, successors and assigns. 5. That the Applicants record this Agreement with the Hennepin County Recorder or Registrar of Title within thirty (30) days of Excelsior's approval of the connection. IN WITNESS HEREOF, the parties hereto have caused this Agreement to be executed as of the day and year first above written. APPLICANTS CITY OF SHOREWOOD Richard W. Denman Scott Zerby, Mayor Linda P. Denman Greg Lerud, City Administrator STATE OF MINNESOTA SS. COUNTY OF HENNEPIN On this ______ day of ____________, 2018, before me, a Notary Public within and for said County, personally appeared Scott Zerby and Greg Lerud to me personally known, who, being each by me duly sworn, did say that they are respectively the Mayor and City Administrator of the municipal corporation named in the foregoing instrument, and that said instrument was signed and sealed on behalf of said corporation by authority of its City Council, and said City Mayor and City Administrator acknowledged said instrument to be the free act and deed of said corporation. Notary Public STATE OF MINNESOTA SS. COUNTY OF HENNEPIN The foregoing instrument was acknowledged before me this ______ day of ________________, 2018, by Richard W. Denman and Linda P. Denman. Notary Public #7D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Minor Subdivision Address: 4865 Ferncroft Drive Meeting Date: September 10, 2018 Prepared by: Marie Darling Review Deadline: November 16, 2018 Attachments: Planning Staff Memorandum Resolution Policy Consideration: Should the City approve a minor subdivision for the property? Background: See the planning staff memorandum for detailed background on this item. At the August 28, 2018 meeting, the Planning Commission unanimously recommended approval of the request for minor subdivision. No one from the public requested to speak. Financial or Budget Considerations: The fee paid by the applicant covers the cost of processing the application. The division will generate $6,500 in park dedication fees and $1,200 in LSSAC. Options: Approve, deny or modify the resolution. Recommendation / Action Requested: The Planning Commission recommended approval of the request for minor subdivision based on the findings that the subdivision regulations have been met. Proposed motion: Move to adopt the attached resolution approving the minor subdivision for Stephan Homes for property located at 4865 Ferncroft Drive, as recommended by the Planning Commission. Next Steps and Timelines: If the item is approved, the subdivision could be finalized and recorded at Hennepin County. After recording, the applicant could apply for building permits to construct new homes. Connection to Vision / Mission: Quality public services Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:\Planning\Planning Files\Applications\2018 Cases\Stephan Ferncroft Rd subd\CAF 180910.docx O M�I U C) 0 0 Cd rl- N ? • C r 3 AMA �N O Y 'ts tea+ O d o �+ b o T1�� • U V1 • U ° N w A z O W O U U O 0 O U by a O U bA a Q 1 �_ C) N 00 N _o I O Cd Cd lci Un Q U N w 00 d- 0 Q N v O 7, Q N+, O N N U CC M i N Q 'C7 N O 0 z a W U t i I � oc z a W Fes' a •� o a� � O O a o o U °a W a� H A H W z z U O 0 Q N v O 7, Q N+, O N N U CC M i N Q 'C7 N O 0 z a W U t i I � oc z a W Fes' a •� o a� � O O a o o U °a W a� � H a Cd O OD d ' O x - � O 'd H o O 7p:j- U O � "a 3 O O O G� N U i Cd Cd a a r-+ k 'C aj N 0O '� U zs a� 0 �1 N N �i K•j U U O a� U rH m ti cd c� O W O �o 0 0 �o H �, Page 2 ANALYSIS Lot Width/Area: Section 1202.05 Subd. 2. c. of the subdivision regulations requires that all lots have adequate frontage on a city approved street to accommodate a driveway and required driveway setbacks. Additionally, section 1201.13 of the zoning regulations has specific area and width requirements for newly created lots. The current and proposed lot areas and widths are shown below: cy �. -,rt —� Ts� � £ 5 �-� -��.� T C$_# — "�• t Yk � �Yi'§ �{ i. h,t 1 b�° �- �` Lot Area Lot Width* Lot Area Lot Width* Lot Area Lot Width* Existing Property 44,944 sf 260 feet NA 10,000 sf 75 feet Northerly Lot NA NA 22,171 sf 105 feet Southerly Lot 20,773 sf 155 feet *As measured at the front setback Easements: Section 1202.05 Subd. 6 requires 10 -foot drainage and utility easements around the periphery of each lot. As a condition of approval, staff recommends the applicant submit executed copies of drainage and utility easements prior to recording the subdivision with Hennepin County. Access /Lot Frontage: Section 1202.05 Subd. 2. C. requires that every lot have adequate frontage on a city approved street to accommodate a driveway and section 1201.03 Subd. 5 of the zoning regulations requires a 40 -foot driveway setback from the intersection of property lines at the corner and a five -foot setback from the side and rear property lines. The property is a corner lot and both lots would provide an adequate amount of lot width to construct a conforming driveway consistent with setbacks. Visibility at the corner is compromised by landscaping, staff recommend the plantings be trimmed back consistent with zoning ordinance requirements. Shoreland Overlay Requirements: Because the property is within the shoreland overlay district for Lake William and the northerly property would directly abut the lake, the following requirements would also apply: Setback to the OHWL: 50 feet. Maximum Impervious Surface Coverage: 25 feet Lot Width at lakeshore setback: 75 feet required about 79 feet proposed. (northerly lot only) Side yard setbacks: 30 feet combined (northerly lot only) Staff notes that the plans show an approximate location for the OHWL and consequently recommends the applicant revise the plans to shown the correct location. Whether the OHWL is at the approximate located noted or the 930 topography line, the applicant would meet the required setback. Staff further notes that the concept house on the northerly lot does not meet the required combined side -yard setbacks. Staff included a condition that the plans submitted for building permit meet the requirements of City Code. Wetland: The shoreland of Lake William is also wetland. The applicant is required to provide 35 feet of adjacent land into a wetland buffer and protect both the wetland and wetland buffer with conservation easements. All structures must be setback 15 feet from the wetland buffer. Staff Page 3 recommends the applicant revise the plans to show the delineated edge of the wetland and the wetland buffer on the plans. Stormwater Run -Off. Staff reviewed the storm water calculations based on the additional impervious created by the construction of new homes on the property. The applicant has proposed a rain garden for each of the new parcels. The city's engineering staff review of the proposal is attached. Subject to the review comments, the applicant's proposal would be able to meet the city's requirements for rate control. Utilities: The lots have access to municipal sewer. A right -of -way permit issued by the City of Shorewood would be required to install services. Water must be provided by private wells. Tree Preservation: The applicant has identified several significant trees that would be removed to accommodate the improvements. Based on the size of the trees removed and the size of the property, eight new trees would need to be planted on the lots. There is adequate room for the additional trees on the two lots and the applicant has shown climate - tolerant species. RECOMMENDATION Staff recommends approval of the minor subdivision based on the finding that the lots would be consistent with subdivision and zoning requirements with the following conditions: Prior to recording the subdivision, the applicant complete the following: a. Submit executed drainage and utility easements and a conservation easement over the wetland and wetland buffer. b. Submit fees for park dedication and local sanitary sewer access charges. c. Remove all buildings and accessory structures. d. Revise the stormwater management plan as indicated by the City Engineer. e. Revise the plans to correctly indicate the ordinary high water level (930), the wetland and the wetland buffer on the plans and correct the setback to the OHWL as may be needed. Other conditions: a. Remove /trim vegetation on the corner of Femeroft Drive and Ivy Lane. b. With each building permit application, the applicant shall submit a tree preservation/landscaping plan signed by a licensed forester, arborist or landscape architect. C. Prior to installing services or conducting other work in the right -of -way, obtain a right - of -way permit. d. Prior to construction of improvements on either lot, the applicant must acquire the appropriate permits. All construction must be consistent with the requirements of City Code. ATTACHMENTS Location map Applicant's narrative and plans Engineer's memo SAPlanning\Planning FilesUpplicaGons\2018 Cases \Stephan Fen—ft Rd subd\PC memo.docx To whom it may concern, We are respectfully submitting this simple lot split application for your approval. We hope to build a new single family residence on each subject lot in the Ferncroft Lane neighborhood. We have done extensive research and have a location for a rain garden on each lot. This will help mitigate runoff and minimize any possible erosion; We have located and identified any wetlands on the property and will be taking steps to ensure that the lake and surrounding vegetation are protected by a buffer zone and other erosion control measures. We have submitted generous amounts of information and research and look forward to getting any feedback and suggestions. Thank you. Chris Stephan, Stephan Homes stephanhomes @frontiernet.net 612 -382 -4199 I LEGAL DESCRIPTION: Lots 8, 9, 10, 11 and 12, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota. PROPOSED LEGAL DESCRIPTION OF NORTHERLY PARCEL: Lot 8, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota; and those parts of Lots 9 and 10, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota, lying northerly of the following described line: Commencing at the northwest comer of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds East along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginning of the line to be described; thence North 80 degrees 55 minutes 04 seconds East a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. Contains 22,171 Sq. Ft. (to the approximate 930 contour) PROPOSED LEGAL DESCRIPTION OF SOUTHERLY PARCEL: Lots 11 and 12, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota; and Those parts of Lots 9 and 10, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota, lying southerly of the following described line: Commencing at the northwest corner of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds East along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginning of the line to be described; thence North 80 degrees 55 minutes 04 seconds East a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. Contains 20,773 Sq. Ft. (to the approximate 930 contour) SCOPE OF WORK & LIMITATIONS: 1. Showing the length and direction of boundary lines of the legal description listed above. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or consult with competent legal counsel, if necessary, to make sure that it is correct and that any matters of record, such as easements, that you wish to be included on the survey have been shown. 2. Showing the location of observed existing improvements we deem necessary for the survey. 3. Setting survey markers or verifying existing survey markers to establish the corners of the property. 4. We show a proposed division of the property. Please review the proposal to see that it is what you intend and submit to those governmental agencies that have jurisdiction to obtain their approvals, if you can, before making any decisions regarding the property. 5. This survey has been completed without the benefit of a current title commitment. There 6. may be existing easements or other encumbrances that would be revealed by a current title commitment. Therefore, this survey does not purport to show any easements or encumbrances other than the ones shown hereon. 7. Note that all building dimensions and building tie dimensions to the property lines, are taken from the siding and or stucco of the building. 8. The subject property resides in Zone Rl -D per the city of Shorewood's zoning map. While we show the building setback lines per the City of Shorewood's web site, we suggest you show this survey to the appropriate city officials to be sure that the setback lines are shown correctly. Do this BEFORE you use this survey to design anything for this site. 9. While we show a proposed location for this home or addition, we are not as familiar with your proposed plans as you, your architect, or the builder are. Review our proposed location of the improvements and proposed yard grades carefully to verify that they match your plans before construction begins. Also, we are not as familiar with local codes and minimum requirements as the local building and zoning officials in this community are. Be sure to show this survey to said officials, or any other officials that may have jurisdiction over the proposed improvements and obtain their approvals before beginning construction or planning improvements to the property. STANDARD SYMBOLS & CONVENTIONS: "0" Denotes iron survey marker, set, unless otherwise noted. ay - CATCH BASIN ,6— - FINE HYDRANT y - POWER POLE ® - TEAHHOLE ® - TELEPHONE PED. B - ELEQ TRANSFORLTER ® - DATE VALVE LIGHT POLE {A S/ \Q.,/ - TREE SSW ()Q TREE RELOVAL /— x� —/)F�\ - FENCE LINE —S - SANITARY SEWER LINE —W— - WATER LINE —O— = OAS LINE —Sr— - BMW DRAIN LINE —E - OVERHEAD UTILITY UNE —a65— - EXISTING CONTOUR —9s5— - PROPOSED CONTOUR PROPOSED SPOT ELEVATION - DRAINAGE ARROW - CONCRETE SURFACE DATE REVISION DESCRIPTION 6/21/18 SHOW DELINEATED WETLAND 7/9/18 SHOW EXISTING & PROPOSED GRADING PROPOSED NELYPARCEL (WALK OU7) PROPOSED ELEVATIONS FIRST FLOOR (SUB - FLOOR) = 970.00 TOP OF FOUNDATION = 968.50 BASEMENT FLOOR = 960.50 GARAGE FLOOR = 96ZOO PROPOSED S)LYPARCEL (WALK OUT) PROPOSED ELEVATIONS FIRST FLOOR (SUB - FLOOR) = 971.00 TOP OF FOUNDATION = 969.50 BASEMENT FLOOR = 961.00 GARAGE FLOOR = 968.50 DRAWING ORIENTATION & SCALE N SCALE - 1' = 20' 0 20 40 PROPOSED HARDCOVER N'LY PARCEL House 2,696 Sq. Ft. vewa Driy 794 Sq. Ft. Walk 75 Sq. Ft. Deck 200 Sq. Ft. Landscape 100 Sq. Ft. TOTAL EXISTING HARDCOVER 3,665 Sq. Ft. AREA LOT TO APPROX." 22,171 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 17.4% INSTALL SYLT PROPOSED 4' PVC SEHER_- . SERNLE CO11 -110V , " /NV= -951.95 (17ELD PERIFI7 9' PVC SANITARY SEMR MAIN -- , 0) " •� IA INSTALL ROPY COVSIRUCDOV -y ENTRANCE PER N07ES ENSnNO SANITARY SEVER MANHOLE (PER CITY AS -eUIL T)-- RIM =96U91 INV= 952.11 INSTALL %TFENCE` - -- 9' PVC SANITARY 5EHER MAIN �146 69 om x (�0 y j J �o `o rl *4q Edga Of da/a,aoMd wolf -d, oa dw. S 897551' E par arh- -- 202.12 -- i l l la °I! I I I 1 iP IT cc_�pI I -I ll_i i II II N xI6 �� I I II P Ti¢�catks sgb4dlL�a I I 11-001 _ __- 0] LSa) I � �N.- -r-' 92 ' Number p _X_ _ ®63 ] SX� 1�✓ o g S S Possible Fu jre / 1 oh\ I /D we) 9 DEC1lj / ®'6 Y /J2. - _ �XI 619 Is , / 1 O N ypjyt�, ICI tw 00 a „ INSTALL Row CONSTRUCRON- /" ` ENTRANCE PER NOTES " &N9 !c ENSRNO 5ENEF SERNCE I \ T APPROXIMATE LOCA DOV-•% (REMOVE & CAP AT MANN) PROPOSED 4' PVC SEVER - -• SERNL COVNECROV S 1NV =95563 S (R— VERIFY) _19 I I Y U PROPOSED HARDCOVER S-LY PARCEL Mouse 2,696 Sq. Ft. Driveway 793 Sq. Ft. Walk 76 Sq. Ft. Deck 200 Sq. Ft. Landscape 100 Sq. Ft. TOTAL EXISTING HARDCOVER 3,864 Sq. Ft. AREA LOT TO APPROX.OHW 20,773 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 18.6% CLIENT NAME/ JOB ADDRESS STEPHAN HOMES 4865 FERNCROFT DRIVE SHOREWOOD, MN I Il I -` /NST1A[L\SY`J x96 \ ;s 92A67 �I711,7753 Ftet\ \\ '� \\ \ \,PA \\ INSTALL R N cnEN (REFER 70 DETAIL) \- %NV -95.30 i �-•A � \ ?' \ \ \ '" \PUCE 1 -cr a s 4- hDPE SOLD PLPE '4' �10E AMAWWMli PIPE A. TJ IN1A-9510 , Rome I I ,') "3 H PLACE I-CY Ot If - _ RIPRAP Ar OU71E7 ,Is L �t -1 L / f�j^ I 1'�I ,kn \\ .)A'!!' 4p9g9a) /s&s / 4' HOPE SOU III�L�P /PE E = I I 7'F -• }' HOPE PERFLWA7ED P/PE •-- 4S�4a RAIN'a4AMN ,'I/ (REFER 70 DETAIL) a I ( / Pµ1 �/•}r+ � 220 I 1 2,0 1 a e" - a eI e bei i.e lbacks)- 11162 .Feet eo Filfjure J PO$$) 608 / / ' \ " Dwelling, .a o DECX 1] 4N1 x 9 1 -INSTALL 57LT FENCE \ 440 9609 ` 691 p2 py�Q X9626 xA521� 964.6) �7as C � PROPOSED NEIL --•, \ `` x QD�_ —`,r -- \ X 961.3 i\ &6427 63.91 / 9n 60 (�19)o9aa \ 0971 7 &7 x RECEIVED 07 o I \ 6 x96]5 / / 72' JUL 19 2018 I 97310 . O 111\ % 9) .9 a \�� 1j CITY OF SHOREWOOD " 9741jvy \ \ \ 9)].I — \ ]6 L A 9)315 yle Advance Surveying & Engineering, Co. 17917 Highway 7 Minnetonka, Minnesota 55345 Plane (952) 474 -7964 Web: www.advsur.com 1 HEREBY CERTIFY THAT nH PLAN, SPECIFICATION OR REPORT WAS PREPARED BY ME OR UNDER BY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSONALENGINEER UNDER THE LAWS OF THE STATE OF MILAN Jo a S. Rlnke 52716 LICENSE NO JULY 18, 2018 DATE DATE SURVEYED: APRIL 13, 2018 SURVEYED BY ADVANCED SURVEYING. & ENG., CO. DATE DRAFTED: JULY 18, 2018 SHEET TITLE PROPOSED LOT SPLIT SURVEY DRAWING NUMBER 180239 JR SHEET SIZE 22 X 34 SHEET N0. S1 SHEET OF EXISTING DRAINAGE MAP STORMWATER REQUIREMENTS PROPOSED DRAINAGE MAP I I E° _ y S 8925$1' E - -- I_ -- 78212-- 1i �1 (J I IJ �I I 111', `I Ill y, Y TN �� %+a<�1_II•,'S }11ri111 •� \1\ 1�' IG $. °�1 1 •• ` •` \ \ \� \�•• \`% t��\ "`:�� I � p s�e Future a I t 1 \ � � \ \\� •\ -,aw �a�•1 p-ra Rir \ \ a I rte` , —� � �- � ° — ' �I •'�', a _ _ � • - / ,'Iaz rtanr ""rri 0 / u� Owd i ,r 'W �� t Ie 1 •JarJU Srra� / lop t S )fib•\\ \ �// Lase 1. RATE & VOLUME CONTROL - NO NET INCREASE IN RUNOFF RATE FROM EXISTING TO PROPOSED SITE CONDITIONS FOR THE ATLAS 14: 2, 10, 100 -YEAR STORM EVENTS. REFER TO STORMWATER RUNOFF RATE SUMMARY TABLE. 2. FILTRATION VOLUME EQUAL TO 2' OVER PROPOSED IMPERVIOUS AREA A. NORTH RAIN GARDEN REQUIRED FILTRATION = 644 CF, PROVIDED = 1,040 CF B. SOUTH RAIN GARDEN REQUIRED FILTRATION = 644 CF, PROVIDED = 671 CF ARC cFAMW#W 574 APPLY f' ,►DOD OR p�A/yr �yp�� Qy r„�pD�y EXISTING NORTH LOT STORMWATER RUNOFF RATE SUMMARY CFS EXISTING SOUTH LOT STORMWATER RUNOFF RATE SUMMARY CFS Roce a 'M`B'''ND FZXM- sRC O°" OT Osy r (CFS) (CFS) ("""a Nor AccanSO� NRC Dvr esao STORM EVENT NE1 (CFS) (WEST) NE2 (CFS) (EAST) STORM EVENT SE1 (CFS) (WEST) SE2 (CFS) (EAST) A9P0BnW .A= • sox OBaA47C 2 -YEAR 0.23 0.57 2 -YEAR 0.04 0.85 I I � , Z.&F 6VAQU5T/P'aY MV-WA a .s,,rm (DO NOT cia"we) SRC Dw= ".a -,, 10 -YEAR 0.50 1.22 10 YEAR 0.09 1.67 -III —III- 100 -YEAR 1.05 2.54 100 -YEAR 0.16 3.23 — III —III III -1c �D� III I �— III —III— •-- sr.,ueeor �8' Rio► -- ; PROPOSED NORTH LOT STORMWATER RUNOFF RATE SUMMARY (CFS) PROPOSED SOUTH LOT STORMWATER RUNOFF RATE SUMMARY (CFS) SAem/PR,1T "677MV STORM EVENT NP1(CFS) (WEST) NTE (CFS) (EAST) STORM EVENT SP1 (CFS) (WEST) STE (CFS) (EAST) PROPOSED AtbV OAW.&V DETAIL Nor 7n s1A� 2 -YEAR 0.18 0.39 2 -YEAR 0.06 0.18 10 -YEAR 0.36 0.84 10 -YEAR 0.10 1.37 100 -YEAR 0.70 2.54 100 -YEAR 0.18 3.16 DATE I REVISION DESCRIPTION DRAWING ORIENTATION & SCALE N SCALE - 1' = 20' 0 20 40 CLIENT NAME 1 JOB ADDRESS STEPHAN HOMES 4865 FERNCROFT DRIVE SHOREWOOD, MN 4 -ROPR war R" OR WY T" , PLRFV.VT" VR M T" SE=Ar Lwr m .sruea Advance Surveying & Engmeel%ng, CO. I HEREBY CERTIFY THAT THIS PLAN, SPECTRCATION OR REPORT WAS PREPARED BY NE DR UNDER SE DIRECT SUPERNSION AND THAT I AM A DULY LICENSED PROFESSIONA GNEFR UNDER THE LAWS OF THE STATE OF MINN DATE SURVEYED: APRIL 13, 2018 SURVEYED BY ADVANCED SURVEYING. & ENG., CO. 17917 Highway Minnetonka, Minnesota 55345 Phone (952) 474 -7964 Web: www.admr.com XJo a S. Rinke 52716 DATE DRAFTED: JULY 18, 2018 ucENSE NO. JULY 18, 2018 DATE RECEIVE JUL 19 2018 CITY OF SHOREWOOD LE ,rFAW Ru.STlNG CON719UR - - -960- - - AZ=Mi0 SPOT ELEYA770N x 960.5 PROPOSED CON7191IR gBO ,VR M,,ICE ARROK - FWN' SILT FENCE/RIO ROLL — SF — RY/SIDYG DMhV449ls' AREA lD El PROPOSED VRAbV4aF AREA JD P1 SHEET TITLE SHEET SIZE 22 X 34 STORMWATER SHEETNO. MANAGEMENT PLAN DRAWING NUMBER S2 180239 JR SHEET 2OF2 n Ul W�/ W 01 O co O ® W N ry C)'? 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N N Wm. \ N N N N N N N M M M M M M M M M V V V'V' 'f0.0 en en it�is1 _OOl In 25,9- _o 0 0 'SaLL 9'l96� rg- 1\ \ \��-=z9\ �Iliry -� 1 \ .� w\ ail'\ \. \ \ HOLOMM� h 'a o \\ 420 \ \\ `N, zr.o -. 1 / ,u, I , vWALK b \lam WALK 4 M cl N N t� NNNN N m 0 3 VV 4�•L��3 n ` 0, \ N �O G n m e F ♦�© �r e 0 m E \ N �Y Q�Z". o�� p„ `ll YS m d O n O O Q N p N N m N O O m N m m d N i Q P Q Q Q Q L o 0 0 E E n n m m E nannnn n E m EE m m aa�m E m U) IL aa aa m- m "mm-o 00 oo E E y m ry0i M .\ / Um 'cfMtm Nm� I0 NI0 sf'Of�ln�mhmAhmmmm mlll Itia- � xe�- M N M<n IO Y] Or 0101�00� -Oe0 m001p m m; m t00 l N N �� m m E� 17�� N M m m t+1 �� M MME M��N e1 m � m m � m 0 m m m oz: �IL7�� m m ,5. m U Om no ci u 200 om �+m i 2 2 m c�2 m m m m m 2 2' Z 2 2 2 2 c 2 m m E 2 2 2 2 2 L 2 $ 2 a 2 annaam c nn$nm_aao.n ana•_ nnm m m c c nm n „K_- ✓ .3 �2 /% ti / / /I /mr mmmmmmYOamoYm mmmmm6YYYY m7mmm�m Tvo Nm mmNamwco,c caam�v�oo �iL �. > > >�•mmmm «m�mc > >`a m'aa >o O 30 —�t0O �0000� mm m >> > > >> >m mmmmvv —'° 33 X93 h1 �. 'r l%9 / // // • / 'nom m �m m m .0 Ol mO a m p\j m m m m Y m ... m m m m m m m C m m m y [L M == :=' •-' •-' m m N 4m1 ❑000mmm moomo o❑ mmmmm�EoL o o 000000mmo 000 OLLLL$$oo omm gym / UoUofcaro az�c� rr�vnmin��xwy3zrJOOz0C)L) i�a�o3333mrnozUmm V. / o�NCO.dwm�ma\ [�Mamlo�mmo. -NM Inmr�mrno�NM �•Imm�mrno�NM Imm� .<'b. I _ .Jfl6� / /I .ai•' AI'9M1y, / / /' //r A. �i� N [�1 V' Im / K m Ol �- }� N t�N 'tl' ' 7 d' Y v m 12. N N Wm. \ N N N N N N N M M M M M M M M M V V V'V' 'f0.0 en en it�is1 _OOl In 25,9- _o 0 0 'SaLL 9'l96� rg- 1\ \ \��-=z9\ �Iliry -� 1 \ .� w\ ail'\ \. \ \ HOLOMM� h 'a o \\ 420 \ \\ `N, zr.o -. 1 / ,u, I , vWALK b \lam WALK _ 3 A1, m e F ♦�© @ �• At, Yl m \ N �Y of aNja H Ab, ' -7"7, -_ AS IfoJouidi m A1, WSB 0 Memorandum To: Alyson Fauske From: Laura Rescorla Date: July 27, 2018 701 Xenia Avenue South i Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800 Re: 4865 Ferncroft Drive City of Shorewood, MN WSB Project No. 011227 -000 The following documents were submitted for review of compliance with the City of Shorewood's Local Surface Water Management Plan: - S1 — Proposed Lot Split Survey, July 18, 2018 - S2 — Stormwater Management Plan, July 18, 2018 - Existing Conditions HydroCAD Results, July 19, 2018 - Proposed Conditions HydroCAD Results, July 19, 2018 See below for comments regarding compliance. 1. Per MPCA guidance for filtration systems, the following are recommended: a. At least two cleanouts per underdrain, one at the upstream end, one at the downstream end. Cleanouts should be 4 -inch diameter vertical non - perforated schedule 40 PVC pipe. b. Schedule 40 or SDR 35 smooth wall PVC pipe for underdrains. 2. Although they aren't likely to notably impact the results of the modeling, the following adjustments to the HydroCAD model are recommended. a. Model exfiltration at the elevation of the ground surface in the rain gardens (956.0). b. Verify the size of the draintile outlet for Pond NRG (4" on plans vs. 8" in model). 3. Note that the filtration volume required is 1 inch over the net new impervious area. In existing conditions, gravel can be counted as impervious (and given a CN of 98). 4. Provide groundwater data and verify that the low floor elevation is: a. 4 feet above groundwater elevations in the area. b. 2 feet above known historic high groundwater elevations. 5. Verify that there is at least 3 feet of separation from the bottom of the rain gardens to the groundwater elevation. 6. The owner will need to sign a Maintenance Agreement with the City for the rain gardens to ensure they will be maintained in good working ordeC - Building a legacy. Equal Opportunity Employer I wsbeng.com K: \011227- 000 \WR \4865 Ferncroft \20180727 4865 Ferncroft Drainage Review Memo.dou CITY OF SHOREWOOD RESOLUTION NO. 18-088 A RESOLUTION APPROVING SUBDIVISION OF REAL PROPERTY FOR STEPHAN HOMES FOR 4865 FERNCROFT DRIVE WHEREAS , Stephan Homes (Applicant) is the owner of certain real property in the City of Shorewood, legally described as: Lots 8, 9, 10, 11 and 12, Block 8, Minnetonka Manor, Hennepin County, Minnesota; and WHEREAS , the Applicant has applied to the City for a subdivision of said real property into two parcels legally described and illustrated in Exhibit A, attached hereto and made a part hereof; and WHEREAS , the Applicant’s request dated July 18 and August 24, 2018 was reviewed by the Planning Director, whose memo was forwarded to the Planning Commission for their meeting on August 28, 2018, a copy of the memo is on file at the Shorewood City Hall; and WHEREAS , the application was considered by the Planning Commission at a regular meeting held on August 28, 2018, the minutes of which meeting are on file at City Hall; and WHEREAS , the City Council considered the application at its regular meeting on September 10, 2018, at which time the Planning Director's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the Council from the Applicant and from the City staff. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as follows: 1.The real property legally described above is hereby approved for division into two parcels, legally described and illustrated in Exhibit A. 2.The subdivision approval is subject to the following conditions: a.Prior to recording the subdivision, the applicant shall submit the following consistent with City Code: 1)Executed conservation easements over the wetland and wetland buffers above the ordinary high water level of Lake William and 10-foot drainage and utility easements around the periphery of both lots. 2)A title report for the property. 3)Payment of the following fees: Park dedication: $6,500 and LSSAC: $1,200. 4)Revisions to the plans as directed by the Engineer’s memo dated July 27, 2018. -1- b.Prior to recording the subdivision, the applicant shall remove all structures from the property, remove vegetation at the corner of Ferncroft Drive and Ivy Lane, and request an inspection to verify compliance. c.No construction or demolition may occur without the applicable permits. d.Prior to issuance of a building permit, the applicant shall complete the following: 1)Submit proof of recording for the lot division and all easements. 2)Submit plans in conformance with all city and state requirements. 3)Submit a construction management plan for each lot, detailing where workers will park, how deliveries will be made without blocking public streets, where storage of materials will occur, hours of construction and how often streets will be swept. 3.No variances are granted or implied. 4.The Applicant shall record this resolution and the easements with the Hennepin County Recorder or Registrar of Titles within thirty (30) days of the date of the certification of this resolution. 5. The City Clerk will furnish the Applicant with a certified copy of this resolution for recording purposes when the above conditions are satisfied. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10th day of September, 2018. Deb Siakel, Mayor Protem ATTEST: Sandie Thone, City Clerk -2- Exhibit A: Legal description of the northerly parcel: Lot 8, Block 8, Minnetonka Manor, Hennepin County, Minnesota; and those parts of Lots 9 and 10, Block 8, Minnetonka Manor, Hennepin County, Minnesota, lying northerly of the following described line: Commencing at the northwest corner of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds east along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginning of the line to be described; thence north 80 degrees 55 minutes 04 seconds east a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. Legal description of the southerly parcel: Lots 11 and 12, Block 8, Minnetonka Manor, Hennepin County, Minnesota; and those parts of Lots 9 and 10, Block 8. Minnetonka Manor, Hennepin County, Minnesota lying southerly of the following described line: Commencing at the northwest corner of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds east along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginning of the line to be described; thence north 80 degrees 55 minutes 04 seconds east a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. -3- LEGAL DESCRIPTION: Lots 8, 9, 10, 11 and 12, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota. PROPOSED LEGAL DESCRIPTION OF NORTHERLY PARCEL: Lot 8, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota; and those parts of Lots 9 and 10, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota, lying northerly of the following described line: Commencing at the northwest comer of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds East along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginming of the line to be described; thence North 80 degrees 55 minutes 04 seconds East a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. Contains 22,171 Sq. Ft. (to the approximate 930 contour) PROPOSED LEGAL DESCRIPTION OF SOUTHERLY PARCEL: Lots 11 and 12, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota; and Those parts of Lots 9 and 10, Block 8, MINNETONKA MANOR, Hennepin County, Minnesota, lying southerly of the following described line: Commencing at the northwest corner of said Lot 8; thence on an assumed bearing of South 04 degrees 35 minutes 49 seconds East along the west line of said Lots 8, 9 and 10, a distance of 110.00 feet to the point of beginning of the line to be described; thence North 80 degrees 55 minutes 04 seconds East a distance of 240.34 feet to the southeasterly line of said Lot 9 and there terminating. Contains 20,773 Sq. Ft. (to the approximate 930 contour) SCOPE OF WORK & LIMITATIONS: 1. Showing the length and direction of boundary lines of the legal description listed above. The scope of our services does not include determining what you own, which is a legal matter. Please check the legal description with your records or consult with competent legal counsel, if necessary, to make sure that it is correct and that any matters of record, such as easements, that you wish to be included on the survey have been shown. 2. Showing the location of observed existing improvements we deem necessary for the survey. 3. Setting survey markers or verifying existing survey markers to establish the comers of the property. 4. We show a proposed division of the property. Please review the proposal to see that it is what you intend and submit to those governmental agencies that have jurisdiction to obtain their approvals, if yogi can, before making any decisions regarding the property. 5. This survey has been completed without the benefit of a current title commitment. There 6. may be existing easements or other encumbrances that would be revealed by a current title commitment. Therefore, this survey does not purport to show any easements or encumbrances other than the ones shown hereon, 7. Note that all building dimensions and building tie dimensions to the property lines, are taken from the siding and or stucco of the building. 8. The subject property resides in Zone RI-D per the city of Shorewood's zoning map. While we show the building setback lines per the City of Shorewood's web site, we suggest you show this survey to the appropriate city officials to be sure that the setback lines are shown correctly. Do this BEFORE you use this survey to design anything for this site. 9, -While we show a proposed location for this home or addition,.we are not as familiar withyour proposed plans as you, your architect, or the 'btfirder are. Review our proposed location of the improvements and proposed yard grades carefully to verify that they match your plans before construction begins. Also, we are not as familiar with local codes and minimum requirements as the local building and zoning officials in this community are. Be sure to show this survey to said officials, or any other officials that may have jurisdiction over the proposed improvements and obtain their approvals before beginning construction or planning improvements to the property. STANDARD SYMBOLS & CONVENTIONS: 11 0" Denotes iron survey marker, set, unless otherwise noted. jW - CATCH GASH _b. - FIRE HYDRANT J7 - PoWCR POLE ® - MANHOLE ® - TELEPHONE RED. 8 - ELEC. TRANSFORMER ® - WELL ® - GATE VALVE LIGHT POLE © ` K` - TfaE LOV XX_XX_ - PENCE LINE -s- SANITARY SEWER LINE -W- - WATER LINE c- - GAS LINE -ST- - STORM DRAIN UNE -E- - OVERHEAD UTILITY LINE -so - - EXSTING CONTOUR -.98.6- - PROPOSED CONTOUR ,6V.5 , - PROPOSED SPOT ELEVATION - DRAINAGE ARROW CONCRETE SURFACE DATE REVISION DESCRIPTION 6/21/18 SHOW DELINEATED WETLAND 7/9/18 SHOW EXISTING & PROPOSED GRADING 8/24/18 ADJUST ALL SITE ELEVATIONS TO 29 NGVD PROPOSED NEYPARCEL (WALKOUT) PROPOSED ELEVATIONS FIRST FLOOR (SUB - FLOOR) = 972.00 TOP OF FOUNDATION = 970.50 BASEMENT FLOOR = 962.50 GARAGE FLOOR = 969.00 PROPOSED SEYPARCEL (WALKOUT) PROPOSED ELEVATIONS FIRST FLOOR (SUB - FLOOR) = 973.00 TOP OF FOUNDATION = 971.50 BASEMENT FLOOR = 962.00 GARAGE FLOOR = 970.50 PROPOSED HARDCOVER N'LY PARCEL House 2,696 Sq. Ft. Drivevmy 794 Sq. Ft. Walk 75 Sq. Ft. Deck 200 Sq. Ft. Landscape 100 Sq. Ft. TOTAL EXISTING HARDCOVER 3,865 Sq. Ft. AREA LOT TO APPROX.OHW 22,109 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 17.54 ,:A) AI PL i, W9 27 6.3E INSTALL ROCK cawrRucnoN- 2-` ENTRANCE PER NO7ES/ 6].06 o £A7SRNG SRN/rARY S£HER 965.9 96 , 66.99 MANHOLE (PER OrY AS- 601LT)- -- I R /M= 965.91 INV =95411 INSTALL 5xr FENCE -_ - e 9" PW SAN /TARP 55MER MAIN / NSTALL ROCK & O NSR URN = 7 FVIXA,VPER N07 DATE SURVEYED: APRIL 13, 2018 EXSRNC SCHER SEVICE ff/4V1 I f 146 (REMOVE & CAP AT MA /N) 5 6 S 6�\ n I I PRClcOSED 4" PLC - w SERWCE COAVVI "M n9J Nemb- I - /NV- 957.&7 �65. PROPOSED 4" PI C SEALER --•, 4 4 I SERVICE CL A I A -5 ° S o 3 � PW SANITARY SERER MANN - -% 9 96ys / 6 9)1.6 y7�.9 X 1 ry \ \ \#5 Q I ~ 973.60 N (9J9'. 9" PW SAN /TARP 55MER MAIN / NSTALL ROCK & O NSR URN = , -n- i FVIXA,VPER N07 DATE SURVEYED: APRIL 13, 2018 EXSRNC SCHER SEVICE APPROMMA7E LO01710N- -�" SURVEYED BY (REMOVE & CAP AT MA /N) X \� H ADVANCED SURVEYING. & ENG., CO. PRClcOSED 4" PLC SERWCE COAVVI "M DATE DRAFTED: JULY 18, 2018 /NV- 957.&7 S (17EW 1, -lFr) - 9J0.19 _ o 9)1.6 y7�.9 X 1 ry \ \ \#5 Q I ~ 973.60 N (9J9'. PROPOSED HARDCOVER WLY PARCEL House 2,696 Sq. Ft. DriYeelay 793 Sq. Ft. Walk 75 Sq. Ft. Deck 200 Sq. Ft. Landscape 100 Sq. Ft. TOTAL EXISTING HARDCOVER 3,864 Sq. Ft. AREA LOT TO APPROX.OHW 20,773 Sq. Ft. PERCENTAGE OF HARDCOVER TO LOT 18.64 DRAWING ORIENTATION & SCALE CLIENT NAME I JOB ADDRESS STEPHAN HOMES N 4865 FERNCROFT DRIVE SCALE " = 20' 0 20 40 SHOREWOOD, _ MN om �x Edg.Edge PF delineated O, nr O e all S 897551" E P, otbez. -- _- -- 20212 -- - 1 pwxx JkL.t--PROPOSED NEIL �_ y1 \r u- - " -._. 9708 S \\ (.3 f\ I 1 In7�uM 7dn Srltbeck)[I�(e y5G.0 -_ ' - 9aos3` x 3.� T I I '.'P( eet t_.'\ r' ` i i� I t t I 1k x96. 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Feet becT L V { Pass' F i- e D X%as / wllia o DECK � ., /1 a w / `- / NSTALL 5/LT FENCE 1 / X/162.4 kb 44.0 � .. 66.0 X 964.6 / PROPOSED HEZL - -., \ \\ `. X 9 • 9".s 36627 %Z ` AW3 L 6591 / 7. 299 \ / 71' \ X969.5 F1IOO \ / / REC EIS" � / AUG 24,2018 ` \ CITY OF SHOREWOOD Line I HEREBY CERTIFY THAT THIS PLAN, SPEOBCARON OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT DATE SURVEYED: APRIL 13, 2018 SUPERVISION AND THAT AM A DULY LICENSED PROFESSIONAL GINEER UNDER THE LAWS OF THE STATE SURVEYED BY OF MINNE ADVANCED SURVEYING. & ENG., CO. Jo a S. Rink' .A527 6 DATE DRAFTED: JULY 18, 2018 LICENSE NO. JULY 18, 2018 DATE SHEET TITLE PROPOSED LOT SPLIT SURVEY DRAWING NUN SHEETSIZE 22 X 34 SHEET NO. Exhibit A #8B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accept Professional Services Agreement for Water Resources Planning and Capital Improvement Planning for the Freeman Park Drainage Area Meeting Date: September 10, 2018 Prepared by: Larry Brown, Public Works Director Attachments: Professional Services Agreement, Resolution Policy Consideration: Should the City Council enter into a contract with WSB & Associa For preparation of a feasibility report and design plans for Amlee R Project? Background: At the August 27 th, 2018 City Council Work Session, staff presented several option regarding the roadway Capital Improvement Program (CIP). Out of be consensus that staff bring a design proposal forward for consideration, for the Amlee Road, Manitou Lane, and Glenn Road Project, as shown in Attachment 1. Therefo and Associates, for such services. Attachment 2 is said proposa In brief summary, the proposal includes the following items: Feasibility Report / Preliminary Design Review the existing conditions of the street pavements, underlyi drainage characteristics. Review opportunities to improve area drainage. Prepare a detailed preliminary opinion of potential construction and indirect pr contingencies but excluding costs of acquisition of land due to Identify potential for funding sources. Identify owners of parcels along the proposed improvement corridor that may be impacted by construction. Identify potential need for the acquisition of permanent and tem Identify the necessary permitting agencies and requirements. Prepare preliminary project schedule. Prepare a Feasibility Report depicting the improvement corridor existing co improvements, funding requirements and resources, figures depict feasibility statements regarding the improvements. Review the determination of the necessity, feasibility, and cost-effectiveness of the project. Mission Statement: The City of Shorewood is committed to providing residents qualit healthy environment, a variety of attractive amenities, a sustai management through effective, efficient, and visionary leadership. 0 ¦¤ 1 Preliminary Design: Complete a topographic survey to identify surficial information/ corners/lines, public/private utility locations. This informatioill not constitute an official boundary survey. Provide a preliminary horizontal and vertical alignment for the preliminary earthwork calculations. Provide preliminary horizontal and vertical alignments for propon, and storm sewer improvements as needed. Coordinate location of private utility company facilities within coordination will include performing a utility design locate req location for existing utilities. Prepare preliminary layout and design based upon public comments engineering judgment for discussion with the Council. Preliminar horizontal and vertical alignments with potential construction limits shown and potential construction conflicts. Make minor revisions based upon Council Conduct a feasibility level drainage design. Public Involvement and Project Management: Project management and coordination/meetings with City staff and the City Council. Attendance of two public information meetings with residents to comments regarding the design approach and proposed design. The meeting before beginning preliminary design and one meeting prior to Feasibility Report presentation to the Council. Attend one Public Hearing and provide a brief presentation on th This task consists of completing a detailed hydrologic model ana management system within the project area and a hydraulic model sewer improvements. Permit Coordination This task consists of coordinating and obtaining the required pe activities. It is anticipated that an MCWD Erosion Control Permit and an NPDES Constru Permit will be necessary for this project. Erosion Control (MCWD) NPDES Construction General Permit Plans, Specifications, and Bid Administration This task consists of completing construction plans, specifications, and bidding documents for Street Drainage Improvement Project. Plans are anticipated to in plan, utility plan, restoration, and site access/traffic control updated cost estimate will be developed based on the proposed final design. This scope assumes answering questions during the bid process to construction expectations. This task also includes attending the, tabulating bids, and recommending a bid for award. Prepare 60% draft construction plans, specification, and updated Finalize construction plans, specification, and bidding document Attendance at Bid Opening and all bid tabulation. Deliverables: Draft Plans, Final Plans, Specifications, and Bid Preparation of Easement Documents (Additional) Easement document preparation is not included in the scope of se identified as part of the preliminary phase. This phase of the water resources planning and capital improveme 1.Identify staffs top two options for surface water management fo Park/Grant Lorenz channel. 2.Summarize the benefits and challenges of each alternative and pr 3.Coordinate MCWD review of the preferred alternative and revise a 4.Submit to city council for review. 5.Monthly meetings with city staff and MCWD. Total Estimated Engineering Fee: The cost to provide the scope of services outlined in this propo $141,805 to complete Glen Road / Manitou Lane / Amlee Road Street and Utilit rate. WSB will also prepare drainage and utility easement legal descriptions under T the City and property owners(s). It is planned at this point tha easements, based on the direct benefit the proposed improvementside to the properties. Land acquisition is not included in the scope of services. Title work separately, estimated to be $500 per parcel. Time Schedule: Based on the current project schedule, WSB & Associates, Inc. proposes to commence work immediately. Options: 1.Accept Resolution 18-090 that accepts the proposal from WSB and Associates, Inc., as presented. 2.Reject the proposal and provide staff with alternative direction Recommendation: Staff recommends that the Council adopt the attached resolution accepting the Professional Services Agreement for the Water Resources Planning and Capital Improvement Planning for the Amlee Road, Manitou Lane and Glen Road Project, City Project 18-08. 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 September 6, 2018 Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 Re: Professional Services Proposal Feasibility Report and Preliminary and Final Design Services Glen Rd / Manitou Ln / Amlee Rd Street and Utility Improvement Project. City of Shorewood, MN Dear Mayor and Council Members: Attached for your review and approval is our proposed scope of services, fee, and schedule for providing professional engineering services to complete a feasibility study and design for the Glen Road / Manitou Lane / Amlee Road Street Improvement Project. The proposed scope includes storm sewer improvements to address drainage concerns identified by staff. A drainage analysis will be completed and used to develop design alternatives. We are excited to work with you on this project. If you are in agreement with this proposal, please sign where indicated and return one copy to me. Please do not hesitate to contact me at 763-512-5257 with any questions. Sincerely, WSB & Associates, Inc. Eric Eckman, PE Project Manager Attachments cc: Alyson Fauske, WSB & Associates, Inc. ACCEPTED BY: City of Shorewood, MN Name Title Date Building a legacy legacy. your Equal Opportunity Employer | wsbeng.com G:\Group Data\Municipal\Clients - Cities - Counties\Shorewood\Proposals\Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Project_083118.docx Scope of Engineering Services September 6, 2018 Page 1 SCOPE OF ENGINEERING SERVICES FOR GLEN RD / MANITOU LN / AMLEE RD STREET AND UTILITY IMPROVEMENT PROJECT CITY OF SHOREWOOD, MN PROJECT UNDERSTANDING The condition of the street along Glen Road, Manitou Lane, Amlee has deteriorated to a point in which the City has requested a review of reconstruction options for both the street pavements and utilities along this corridor. To complete this task, the City has requested a proposal to assist in reviewing the condition of both the street and utility systems. We anticipate the following scope items for the preliminary design and Feasibility Report preparation to include the following items. SCOPE OF ENGINEERING SERVICES Task 1 Feasibility Report / Preliminary Design C;z,zz·ä w;¦©·t Review the existing conditions of the street pavements, underlyi drainage characteristics. Review opportunities to improve area drainage. Prepare a detailed preliminary opinion of potential construction and indirect project costs with contingencies but excluding costs of acquisition of land due to Identify potential for funding sources. Identify owners of parcels along the proposed improvement corridor that may be impacted by construction. Identify potential need for the acquisition of permanent and tem Identify the necessary permitting agencies and requirements. Prepare preliminary project schedule. Prepare a Feasibility Report depicting the improvement corridor existing conditions, proposed improvements, funding requirements and resources, figures depict feasibility statements regarding the improvements. Review the determination of the necessity, feasibility, and cost-effectiveness of the project. t©;zz©ä 5;zmt Complete a topographic survey to identify surficial information/ corners/lines, public/private utility locations. This informati· constitute an official boundary survey. Provide a preliminary horizontal and vertical alignment for the preliminary earthwork calculations. Provide preliminary horizontal and vertical alignments for propo sewer improvements as needed. Coordinate location of private utility company facilities within coordination will include performing a utility design locate req location for existing utilities. Prepare preliminary layout and design based upon public comments, City engineering judgment for discussion with the Council. Prelimina G:\Group Data\Municipal\Clients - Cities - Counties\Shorewood\Proposals\Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Project_083118.docx Scope of Engineering Services September 6, 2018 Page 3 representation of horizontal and vertical alignments with potentown and potential construction conflicts. Make minor revisions base Conduct a feasibility level drainage design. tÒ,z- LÝÝ;;· 7 t©;-· am;;·t Project management and coordination/meetings with City staff and Council. Attendance of two public information meetings with residents to comments regarding the design approach and proposed design. The informational meeting before beginning preliminary design and onmeeting prior to Feasibility Report presentation to the Council. Attend one Public Hearing and provide a brief presentation on th This task consists of completing a detailed hydrologic model analysis for the stormwater management system within the project area and a hydraulic model for the design of the storm sewer improvements. The following are the subtasks that will be included as part of the evaluation: 1.1 Collect background information including as-builts, storm sewer sizes and elevations, and other relevant information. 1.2 Collect additional survey outside of the rights of way where overland drainage and storm sewer exists and/or is proposed. 1.3 Develop HydroCAD model for existing and proposed conditions. Task 2 Permit Coordination This task consists of coordinating and obtaining the required permits for the proposed improvement activities. It is anticipated that an MCWD Erosion Control Permit and an NPDES Construction General Permit will be necessary for this project. 2.1 Erosion Control (MCWD) 2.2 NPDES Construction General Permit Task 3 Plans, Specifications, and Bid Administration This task consists of completing construction plans, specifications, and bidding documents for the Grant Street Drainage Improvement Project. Plans are anticipated to include: cover sheet, details, grading plan, utility plan, restoration, and site access/traffic control. In addition, an updated cost estimate will be developed based on the proposed final design. This scope assumes answering questions during the bid process to help facilitate the understanding of construction expectations. This task also includes attending the bid opening, tabulating bids, and recommending a bid for award. 3.1 Prepare 60% draft construction plans, specification, and updated cost estimate. 3.2 Finalize construction plans, specification, and bidding documents based on feedback from City staff. 3.3 Attendance at Bid Opening and all bid tabulation. Deliverables: Draft Plans, Final Plans, Specifications, and Bid Documents. Task 4 (Additional) Preparation of Easement Documents Easement document preparation is not included in the scope of services. Necessary easements will be identified as part of the preliminary phase. G:\Group Data\Municipal\Clients - Cities - Counties\Shorewood\Proposals\Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Project_083118.docx Scope of Engineering Services September 6, 2018 Page 3 Task 5 (Additional) Construction Services: Construction services are not included in this scope. An additional scope will be provided once final design is complete to cover requirements for construction services. Time Schedule The proposed schedule for this project is as follows: Preliminary Design/Feasibility Report Kickoff Meeting ............................................................................................................. September 2018 Collect Background Information and Develop Design Recommendations .............Sept - October 2018 Neighborhood Meeting .................................................................................................. November 2018 Accept Feasibility Report ......................................................................................... December 10, 2019 Final Design Final Design .......................................................................................... December 2018 - February 2019 City Council Considers Approval of Plans and Authorizes Advertisement for Bids .... February 25, 2019 Open Bids ....................................................................................................................... March 28, 2019 Award Contract ..................................................................................................................... April 8, 2019 Construction Begin Construction .................................................................................................................. June 2019 Substantial Completion .................................................................................................. September 2019 Final Completion ................................................................................................................. October 2019 Total Estimated Engineering Fee The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete Glen Road / Manitou Lane / Amlee Road Street and Utility Improvement project at an hourly rate, estimated to be $141,805. Task 4 WSB will prepare drainage and utility easement legal descriptions under for acceptance by the City and property owners(s). It is our understanding that the property owners will donate easements based on the direct benefit the proposed improvements provide to the properties. Land acquisition is not included in the scope of services. Title work will be a reimbursable expense billed separately, estimated to be $500 per parcel. G:\Group Data\Municipal\Clients - Cities - Counties\Shorewood\Proposals\Glen Rd Proposal\LTR PROP - Glen Rd Street and Utility Improvment Project_083118.docx CITY OF SHOREWOOD RESOLUTION NO. 18-090 A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WSB & ASSOCIATES FOR PREPARATION OF FEASABILITY AND DESIGN FOR AMLEE ROAD, MANITOU LANE AND GLEN ROAD RECONSTRUCTION PROJECT, CITY PROJECT 18-08 WHEREAS ,at the August 27th, 2018City Council Work Session, staff presented a draft roadway Capital Improvement Program; and WHEREAS ,at said meeting there was a consensus that staff should explore and present a proposal for feasibility and design services for consideration for such improvements; and WHEREAS , staff has solicited a proposal from WSB and Associates, Inc. for preparation of a feasibility report and design documents for Amlee Road, Manitou Lane and Glen Road; and WHEREAS , the Director of Public Works has reviewed said proposal and found it to be in order. NOW, THEREFORE, BE IT RESOLVED that theCity Councilof the City of Shorewood, Minnesota authorizes the execution of a Professional Services Agreement with WSB & Associates toprovide construction engineering services for the Amlee Road, Manitou Lane and Glen Road Project, City Project 18-08, in the amount of ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10thday ofSeptember, 2018. ,MayorPro Tem ATTEST:Deb Siakel Sandie Thone, City Clerk CITY OF SHOREWOOD RESOLUTION NO. 18 - ADOPTING THE PRELIMINARY 2019 GENERAL FUND OPERATING BUDGET AND PROPERTY TAX LEVY WHEREAS , City staff have presented the preliminary 2019 budget and property tax levy at work sessions in August; and WHEREAS , the City Council has reviewed the budget and property tax levy and made modifications to each that reflect desired community service levels; and WHEREAS , the City Council is required to approve and certify the proposed 2019 preliminary property tax levy to the Hennepin County Auditor by September 30; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: 1.The 2019 Preliminary General Fund Budget is hereby set at $6,319,948. 2.$5,530,322 is to be levied for 2018 ad valorem property taxes, collectible in 2019 upon all taxable property in the City of Shorewood. 3. The Finance Director is hereby instructed to transmit a certified copy of this resolution to the County Auditor of Hennepin County, Minnesota. th ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 10 day of September, 2018. __ ATTEST: Scott Zerby, Mayor _____________________________________ Sandie Thone, City Clerk