09-24-18 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 24, 2018 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes of September 10, 2018 Minutes
B. City Council Regular Meeting Minutes of September 10, 2018 Minutes
C. Approval of the Verified Claims List Claims List
D. Approval of Shorewood Community and Event Center Attendant Clerk Memo
E. Authorize Equipment Purchase for Public Works, Ford F250 Public Works Director Memo
F. Approval of Permanent Appointment of Scott Schroeder Public Works Director Memo
G. Approval of Change Order to Extend Completion Date for Engineer Memo
City Project 17-04 Resolution 18-094
H. Approval of Resolution Establishing Shorewood Precinct #5 Clerk Memo
Resolution 18-095
I. Accept 2018 Recycling Grant Clerk Memo
Resolution 18-096
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
A. 7:00 PM Public Hearing to Vacate Portion of Woodside Road Right-of-Way Planning Director
Applicant: Michael Giebenhain Memo
Location: 28110 Woodside Road Resolution 18-097
CITY COUNCIL REGULAR MEETING AGENDA – SEPTEMBER 24, 2018
Page 2
5. REPORTS AND PRESENTATIONS
6. PARKS
A. Report by Commissioner Barr on 09-11-18 Park Commission Meeting Draft Minutes
B. Update on Manor Park Pond Planning Director Memo
7. PLANNING
8. ENGINEERING/PUBLIC WORKS
A. Communication Plan for Capital Improvements Engineer Memo
B. Approve Professional Services Agreement for Reclaim Project: Public Works Director Memo
Enchanted Island and Shady Island, City Project 18-11 Resolution 18-098
C. Approve Professional Services Agreement for the Public Works Director Memo
2018 Inflow and Infiltration Abatement Project, City Project 18-12 Resolution 18-099
D. Mutual Aid Agreement for Public Works Public Works Director Memo
Resolution 18-090
9. GENERAL/NEW BUSINESS
A. Shorewood Community and Event Center Rental Fee Schedule City Administrator Memo
Resolution 18-100
B. Water Connections City Administrator Memo
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Enterprise Funds Budget Report Finance Director Memo
2.
B. Mayor and City Council
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
MONDAY, SEPTEMBER 10, 2018 5:30 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Acting Mayor Siakel called the meeting to order at 5:30 P.M.
A. Roll Call
Present. Councilmembers Labadie, Siakel, and Sundberg; Planning Commission Chair Dustin
Maddy and Commissioners Eggenberger, Davis, and Gorham
City Administrator Lerud; City Clerk Thone; Planning Director Darling; Public Works
Director Brown; City Engineer Fauske; and
Absent: Mayor Zerby and Councilmember Johnson, Planning Commissioner Reidel
Also Present: Bob Kirmis, NAC
B. Review Agenda
Labadie moved, Sundberg seconded, approving the agenda as presented. Motion passed 3/0.
2. COMPREHENSIVE PLAN
Mr. Kirmis stated that this is the first time the entire draft of the 2040 Comprehensive Plan document is
before the City tonight. He reviewed the process for completing the 2040 Comprehensive Plan and some
of the requirements by the Metropolitan Council for elements to be included. He noted that the City receives
a system statement from the Met Council and the City is a “suburban community”. He reviewed the system
statement requirements including density and affordable housing requirements. He reviewed the Planning
Tactics including the community input phase of the process. He stated that part of the land use plan is to
consider the density requirements of five units per acre. He noted that there are two primary redevelopment
sites within the City. The first location is Smithtown Crossings which has a mixture of commercial and
medium density. He noted that the second location is the Xcel Energy site, however this site is shown as
public land use on the map. He explained the reason behind this discrepancy is that it goes along with
zoning and not wanting to create a non-conforming use before it is rezoned. He stated that this location
was described in the text as a potential redevelopment site for multi-family housing and acknowledges that
if somebody wants to do that, a land use plan amendment will be required to change the guided use so the
City will have some control over it. He stated that the Met Council has set the objective of forty-eight
affordable units between 2021 and 2030. He stated that some of the past discussions were to present the
case that the City is a unique community that does not really lend itself well to affordable housing. He
noted that text had been added to page 132 that highlights the limited amount of land for new development,
the market and land values, and limited access to mass transit. He noted that there have been some tweaks
made to the community facilities and parks plans.
Planning Director Darling stated that the Parks Commission reviewed the plan to update the inventory and
make sure the anticipated projects have been included.
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SEPTEMBER 10, 2018
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Mr. Kirmis stated the next steps are to schedule a public hearing at a Planning Commission meeting and a
public review at the Council meeting. He explained that after the public hearing, the plan would be
distributed to adjacent school districts and other jurisdictions for review and comment. He noted that they
have up to six months to comment. He stated that he expects there will be some push back from the Met
Council regarding the affordable housing issue.
Acting Mayor Siakel asked what the penalty would be if the City did not meet their affordable housing
requirements.
Mr. Kirmis stated that essentially it is nothing other than they can say they will not give the City any grant
money.
Planning Director Darling gave an overview of the engineering sections of the Comprehensive Plan. She
noted that for the surface water management plan, the Council asked for revisions to see the implementation
plan better reflecting the dates in the CIP. She noted the section on surface water in the natural resources
chapter has been changed quite a bit from the previous version because the rules are changing. She stated
that she thinks the City needs to take a closer look at the stormwater impact with each new development,
redevelopment or major addition. She stated that the transportation consultant wrote a memo addressing
the questions that were raised that could not be answered at the last meeting. She listed the streets where
the classifications were proposed for change.
Councilmember Labadie asked about Church Road and Minnewashta Parkway intersection and the
language that stated that the City should “encourage” the City of Chanhassen to include this in their
transportation plan. She stated that she agrees with the statement but would like it to be more than
encouragement.
Acting Mayor Siakel suggested that staff be encouraged to contact the City of Chanhassen.
Councilmember Labadie stated that she was unsure of what impact the upcoming election may have because
she knows the Chanhassen mayor is up for re-election. She stated that she is not sure where this intersection
falls in their road plan.
City Engineer Fauske read aloud from the City of Chanhassen’s draft Comprehensive Transportation Plan
that listed this intersection and stated that it may warrant a traffic signal improvement such as a roundabout
in the future. She stated that the City could provide comments to them as part of the official comment
process in support of this item.
Commissioner Gorham asked who came up with the regional parks and trails map as it is so far outside the
boundary of Shorewood.
Mr. Kirmis stated that this map was in the Metropolitan Council’s Local Planning Handbook.
Commissioner Gorham stated that the City knows what the plat looks like for the redeveloped golf course
and asked if the plan should reflect that.
Planning Director Darling noted that the parcel map takes a while to change and the finished parcels are
not yet available. However, the guiding on the remaining parcels is shown correctly.
Mr. Kirmis encouraged the Council and Planning Commission to let them know if they see any
typographical or grammatical errors.
CITY OF SHOREWOOD COUNCIL WORK SESSION MEETING MINUTES
SEPTEMBER 10, 2018
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Planning Director Darling noted that there are different authors of this document so they need to be put into
a consistent format and make sure they function as one document. She thinks the public hearing may be
held in November, because she is not sure the work can be done by October.
3. ADJOURN
Sundberg moved, Siakel seconded, Adjourning the City Council Work Session Meeting of September
10, 2018, at 6:12 P.M. Motion passed 3/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, SEPTEMBER 10, 2018 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Acting Mayor Siakel called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Councilmembers Johnson, Labadie, Siakel, and Sundberg; Attorney Keane; City
Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director
Darling; Director of Public Works Brown; and, City Engineer Fauske
Absent: Mayor Zerby.
B. Review Agenda
Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 4/0.
2. CONSENT AGENDA
Acting Mayor Siakel reviewed the items on the Consent Agenda.
Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A. City Council Work Session Minutes of August 27, 2018
B. City Council Regular Meeting Minutes of August 27, 2018
C. Approval of the Verified Claims List
D. Approve Truth in Taxation Meeting Date RESOLUTION NO. 18-084, “Selection of
the Truth-in-Taxation Public Meeting Date.”
E. Accept Constructed Improvements and Authorize Final Payment for the 2017 Inflow
and Infiltration Abatement Project, City Project 17-16 RESOLUTION NO. 18-085,
“A Resolution Accepting Improvements and Authorizing Final Payment for the 2017
Inflow and Infiltration Abatement Project. City Project 17-16”
Motion passed 4/0.
3. MATTERS FROM THE FLOOR
Kert Koerting, 20325 Excelsior Boulevard, noted that he has lived in the City since 1972 and recently
received two letters from the City about the condition of his home and yard. He stated that he has been
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SEPTEMBER 10, 2018
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working towards cleaning it up but it has been difficult because of his physical limitations. He stated that
he was asking the City for an extension to give him time to get it taken care of.
Planning Director Darling stated that she has spoken with Mr. Koerting and typically, the City gives ten
days to correct the initial violation. She stated that staff acknowledged from the beginning that was not a
reasonable amount of time in this instance, so Mr. Koerting was given a deadline of October 1, 2018. She
noted that if this deadline is not met, an item will be brought to the Council on the October 9, 2018 meeting
to request a public hearing to talk about abatement of the property.
Acting Mayor Siakel directed Planning Director Darling to get in touch with Mr. Koerting to meet before
this comes back before the Council. She suggested that Mr. Koerting make sure to document any work that
has been completed, even if it is minor.
Richard Eng, 25170 Glen Road, stated that he would like to bring to the Council’s attention the presence
of mud, dirt and gravel on Glen Road from the construction project. He stated that he took time to visit two
construction sites in Excelsior, one in Chanhassen and one in Tonka Bay and the roads in those areas are
clean. He stated that for the last year residents of Glen Road have been forced to drive through mud, dirt
and debris even though a condition of the building permit issued by the City is that the builder must be
cleaning the streets. He stated that he was asking for immediate action to have the streets cleaned. He
stated that the City’s street sweeper cleaned the road fourteen days ago and all the debris is from
construction. He presented photos of the dirt and debris. He stated that he felt the City was so gung ho to
shove city-wide garbage down the throats of the residents because of the desire to reduce the stress on the
streets from the garbage trucks; however, this builder was trying to unload a 37,000-pound excavator with
steel tracks on Glen Road. He noted that bulldozers and other heavy equipment have also been unloaded
on Glen Road. He asked why the City was tolerating this and letting builders destroy the City streets. He
presented pictures to the Council of the 37,000-pound excavator being unloaded.
Councilmember Sundberg stated that she wanted to address one of Mr. Eng’s comments and state that the
Council was not trying to shove garbage hauling down the residents’ throats. She explained that the City
is looking into it and researching to see if it makes sense for the community. She stated that the Council is
doing their homework in order to make an intelligent decision.
Councilmember Labadie echoed Councilmember Sundberg’s statement and noted that the City is at the
very beginning stages and are no where near a vote on the issue. She stated that she understands that Mr.
Eng feels like the City is trying to shove this down the residents’ throats, but noted that is an inaccurate
perception and is not what the Council is trying to do.
Acting Mayor Siakel stated that there has been a lot of misinformation surrounding the garbage hauling
subject, but noted that she would like to move back to the real issue that Mr. Eng brought to the Council
with the debris on Glen Road from the building site.
Mr. Eng reiterated that he doesn’t understand why the City is allowing this kind of heavy equipment to be
unloaded and driven on City streets.
Planning Director Darling noted that when the City received Mr. Eng’s complaint, they did have a
conversation with the developer and told him it was not acceptable to unload his equipment on the public
street and unloading would have to be done on the property. She stated that the builder had been warned
before he pulled the permit that he would need to be regularly sweeping the street which he has done. She
noted that Building Inspector Pazandak had asked the builder to go out on Friday afternoon after the workers
had quit for the day to sweep up some of this debris.
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SEPTEMBER 10, 2018
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Mr. Eng stated that there has been zero clean up at the site of 25165 Glen Road.
Acting Mayor Siakel thanked Mr. Eng for bringing this situation to the attention of the Council and directed
staff to bring this back before the Council at the next meeting with an update. She stated that she also hopes
the Council has dispelled some myths about organized collection.
Mr. Eng stated that he had one other thing to bring before the Council regarding the 2007 Feasibility Study
done by WSB road reconstruction and watermain improvements for Amlee Road, Glen Road, and Manitou
Lane. He stated that this report cost the taxpayers $135,000 and, in his opinion, was a waste. He showed
the Council petitions from the residents from back in 2007 that had over 30 signatures stating that the
residents did not want City water, curb and gutter, or a wider street along Glen Road. He stated that the
project in 2007 did almost nothing to provide any relief for the residents regarding the run off issues. He
stated that he also does not want to have a cul-de-sac. He stated that if the City wants a fight, then they
will fight.
Acting Mayor Siakel stated that the City did not want a fight, but personally, she feels the City cannot
continue to spend the money to lay infrastructure and not have people hook up. She stated that since this
is Matters from the Floor, she wanted to assure Mr. Eng that the Council hears his concerns and will have
discussion about it. She noted that it is on the agenda for this evening and she would like to hear more
information from staff. She invited Mr. Eng to stay for the discussion to hear more of the details. She
stated that she takes issue with the perception that the Council is trying to force things down the throat of
the residents.
Wallace Piroyan, 24845 Glen Road, stated that he did not feel it was perception but actions the City has
taken. He stated that none of his neighbors have said anything to him about desiring City water or curb and
gutter. He stated that this is a very old neighborhood and this was a big issue in 2007. He stated that one
of the big reason people live in Shorewood is because of the trees. He read aloud from a written statement
that expressed his opinion that the neighborhood wants to maintain the trees and the rustic foliage that they
provide, especially during the fall. He stated that this neighborhood contains the two oldest homes in
Shorewood and the birthplace of Gideon’s Apples. He stated that wider streets, concrete curbs and
unsightly retaining walls are not conducive to this neighborhood. He understands that if this was a new
development it would make sense for the City to put that kind of infrastructure in place, but this is an old
neighborhood. He stated that in 2007 the City retained a University of Minnesota arborist to work with
the residents and the arborist stated at that time, that he hoped the Council would maintain the current road
footprint with no inclusion of City water. The arborist also stated that the complete removal of these trees
or partial cutting of certain roots would eventually kill the trees and it would fall to the homeowners to
remove them. He stated that the City’s plans for Glen Road go against its own tree preservation policy. He
encouraged the Council to closely review the 2007 plans and noted that the City spent over $100,000 back
then when less than five percent of the residents wanted the work to be done. He quoted former
Councilmember Dick Woodruff about getting the cart before the horse on this project. He asked the Council
to take the residents concerns seriously because once these trees are gone there is no way to bring them
back.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
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7. PLANNING
A. Report by Commissioner Eggenberger on 08-28-18 Planning Commission Meeting
Commissioner Eggenberger gave a brief overview of the August 28, 2018 Planning Commission meeting.
th
He noted that the Preliminary/Final Plat for Woodhaven 7 addition and variances was approved 4-0 subject
to staff conditions. He stated that there was concern about future water run-off expressed by two individuals
from the neighborhood. He noted that the Planning Commission recommended approval but that the
Council and the staff take a good look at the plans for cleaning out the pond and the current run-off issues
that are in place at this property. He stated that for the minor subdivision and variance to setback for 5865
Glencoe Road, the Planning Commission voted 3-1 to approve, subject to staff conditions. He noted the
final item for a minor subdivision for 4865 Ferncroft Drive and was approved 4-0 to approve.
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B. Preliminary/Final Plat for Woodhaven 7 Addition and Variances
Planning Director Darling presented the staff report for the replat for the property at 22000 Stratford Place
and explained that the property was originally created as an outlot to construct a well house. She explained
that the wellhouse was decommissioned in 2008 and the property has been vacant since that time. She noted
that there is a stormwater features on the south side of the property that will remain. She noted that there
were several letters submitted prior to the Planning Commission meeting as well as another letter after that
meeting that raised concerns about the driveway location, and the drainage issues on the site. She stated
that the new home would not have access off of Stratford Place, but off of Apple Road. She explained the
drainage concerns on the property and noted that staff did take a look at the condition of the basin and found
that it needs to be dredged in order to function as it was originally designed and would need to have an
emergency overflow rebuilt.
Councilmember Sundberg asked if the dredging and cleaning will take care of the drainage problem.
Engineer Fauske stated that the pond on site does require some maintenance. She stated if they are adding
impervious surface, the property owner will be charged with coming up with a surface water drainage plan
just like any other property that is developed. She stated that she will pass along the input and information
from the neighbors to the property owner to take that into consideration when he is making plans.
Councilmember Johnson stated that he assumes the holding pond was built as part of the Woodhaven
subdivision and asked if the City has always been in charge of the maintenance for it.
Public Works Director Brown stated that the City has always been responsible for the maintenance of that
holding pond.
Sundberg moved, Johnson seconded, to Approve RESOLUTION 18-086, “A Resolution Approving
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the Preliminary and Final Plat and Variances to Lot Area and Width for Woodhaven 7 Addition.”
Motion carried 4/0.
C. Minor Subdivision and Variance to Setback for 5865 Glencoe Road
Planning Director Darling stated that the property owner has requested to subdivide the property and build
a new home south of the existing home. She noted that the applicant is also applying for a variance for the
home to be constructed 20 feet from the property line along Academy Avenue to allow for a porch, deck
and cantilever for the master bedroom. Staff has reviewed both of these items and has recommended
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SEPTEMBER 10, 2018
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approval as it has met most of the necessary criteria. She noted that the Planning Commission also
recommended approval.
Rick Denman, stated that he was the property owner and noted that he works for the Charles Cudd
Company, a home builder. He stated that he and his wife would like to build the new building as a low-
slung home with the master bedroom on the main floor. He stated that the existing older farm home was
built around 1910 and they are continuing the rejuvenation that the former owners began.
Councilmember Labadie asked for the reason of the opposition vote on the Planning Commission.
Planning Commissioner Eggenberger stated that the opposition was that this was a self-imposed hardship
because of the plans that were drawn up for a new build.
Sundberg moved, Johnson seconded, to approve RESOLUTION 18-087, “A Resolution Approving
Subdivision of Real Property and Setback Variance for Richard W. Denman for 5865 Glencoe Road.”
Motion carried 4/0.
D. Minor Subdivision for 4865 Ferncroft Drive
Planning Director Darling stated this is a minor subdivision request to create two lots and construct two
new homes. She noted that staff and the Planning Commission are both recommending approval.
Chris Stephan stated that he was here representing Stephan Homes and would be available to answer any
questions that the Council had.
Johnson moved, Labadie seconded, to approve RESOLUTION 18-088, “A Resolution Approving
Subdivision of Real Property for Stephan Homes for 4865 Ferncroft Drive.” Motion carried 4/0.
8. ENGINEERING/PUBLIC WORKS
A. Approve Professional Services Agreement with WSB & Associates for the 2018
Pavement Coring Project, City Project 18-09
Director Brown explained that based on discussion at the last work session, there was consensus that the
City would explore pavement corings on the islands and Woodside Lane and Woodside Road. He noted
that corings on the islands were taken in 2017 and staff would like to do the same for Woodside Lane and
Woodside Road. He noted that WSB has provided a proposal to do the corings in an amount not to exceed
$1,085. Staff is recommending approval.
Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 18-089, “A Resolution Accepting
Professional Engineering Proposal from WSB & Associates to Perform the 2018 Pavement Corings.”
City Project 18-09. Motion passed 4/0.
B. Approve Professional Services Agreement with WSB & Associates for the Glen Road,
Amlee Road and Manitou Lane, Street Reconstruction and Utility Improvements;
Authorize Preparation of the Feasibility Study
Director Brown explained that the agenda language mistakenly referenced the Freeman Park drainage area
and not the street reconstruction and utility improvements in the City and apologized for the error. He
stated that WSB has proposed a fee of $141,805 to go through the design and feasibility process for this
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SEPTEMBER 10, 2018
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project. He noted that if easement acquisitions are necessary it will be approximately $500 per parcel. He
stated that he has heard from a number of residents, such as the two gentleman who spoke earlier, that some
residents do not want City water. He stated that most of the feedback that he receives from residents are
about the condition of the roadway. He stated that there are drainage issues and the condition of the road
warrants some sort of action. He stated that he hopes staff and the Council can come up with a solution
that is amenable to all parties and fits the neighborhood.
Councilmember Johnson asked if the street were reconstructed whether it could remain at its current width.
Director Brown stated that he believes that is something that will be heavily explored during the feasibility
process.
Acting Mayor Siakel asked what the minimum amount of work that could be done to Amlee Road and Glen
Road and asked whether that would reduce the cost of the feasibility study.
Director Brown stated that the City could look at minimizing the width of the road. He stated that there are
competing interests in this situation because staff and the Council have received numerous reports that
relate to the drainage. He stated that he understands the comments made earlier this evening about wanting
to maintain a rural feel so the question now becomes how can the City do that while still addressing drainage
concerns. He stated that the City is hoping to have a great deal of public involvement to ensure the City
understands the desires of the neighborhood and try to work through those issues.
Councilmember Labadie stated that there are two residents who have brought their opinions to the Council
and asked Director Brown to give the Council some idea of the other concerns that he has heard from
residents.
Director Brown stated that residents have expressed concerns about drainage, the condition of the roadways,
potholes, and icing during the winter months. He reiterated that there are a significant number of drainage
issues along this corridor.
Councilmember Labadie asked how many residents had come forward over the last year expressing concern
about this potential project.
Director Brown stated that before this project was proposed, there were probably eight to ten people along
that route that have called his office regarding the roadway conditions.
Engineer Fauske stated that she has gotten feedback from four residents in the area expressing concerns
about drainage issues.
Councilmember Labadie asked if an additional feasibility report had been completed since the one that was
done in 2007.
Director Brown stated that there had not.
Councilmember Labadie asked Engineer Fauske if relying on a feasibility study with data this old was a
responsible course of action.
Engineer Fauske stated that the feasibility study completed in 2007 contains some excellent historical
information that can be utilized in a new feasibility study, which was the plan in this case. She noted that
there have been changes since the feasibility study was completed so new topographic data would be
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collected. She stated that her recommendation is to update the feasibility study to include the new data and
design standards for stormwater.
Councilmember Sundberg asked about the impact to the trees from this type of construction project.
Director Brown explained that in the last feasibility discussion there was significant impact to trees based
on trying to propose a certain width of roadway, a boulevard beyond the curb and slope grading beyond
that. He stated that in addition to the concerns by the residents about trees, the City also feels trees are
important. He expressed his hopes that through the investigative process and discussion, that there can be
a balance between the width of the roadway and the trees.
Councilmember Sundberg stated that she would like to see there be a minimal impact to the trees.
Acting Mayor Siakel stated that it appears that after the 2007 study the City proceed with a mill and overlay
but that is no longer an option. She stated that the City has a road plan and Glen Road and Amlee Road
have circled back around. She noted that the Council brought up the idea and asked if this is something
that the neighbors want. She agrees with the concerns raised of adding $140,000 to the $135,000 that was
spent back in 2007 to then have a bunch of neighbors come and say that they did not want any of this. She
stated that she does not know what the other residents want. She stated that if there are a number of
neighbors that are saying that they do not want this, then to her, she feels the City does the minimum in that
situation and use the money for other areas of the City to install the infrastructure where people want it.
She stated that she is struggling with simply approving this because her fear is the City will end up in the
same place as it did in 2007. She stated that she feels something needs to be done with the road because
the City has an obligation surrounding stormwater.
Mr. Piroyan stated that he thinks all of the neighbors will agree that something needs to be done to the
street, but the impact of what was proposed is extremely severe. He stated that he does not believe anything
significant will change by putting in any type of drainage system because he thinks it is just the nature of
the beast in the area. He explained that he lived in a home built in 1914 that sits on the top of a hill and he
gets water in his basement.
Director Brown noted that part of the restraints that are occurring is that many people have focused on the
homes being put in on the western part of Glen Road. He stated that there is no where for the water to go
without impacting downstream properties. He stated in some of these older more rural areas of the City
there was not a stormwater plan put into place, the water simply flowed down into someone else’s yard and
that is just always the way it worked ed which may not be acceptable anymore. He explained that to remedy
this, infrastructure needs to be put in which cannot be done without ripping up the roadway. He reiterated
that he would like to have a healthy discussion that balances the problems with what can be done.
Mr. Piroyan stated that a mailer was sent out in 2007 supposedly to one-hundred percent of the homes,
which was not the case. He stated that less than eight percent of the people received the information. He
noted that he has documentation of the polling. He reiterated that this is a very water-logged area and he
doesn’t think even if a “Mercedes Benz” version of a drainage system was put in that it would take care of
the problems. He presented a map that showed the impact to the trees with the original plan. He asked that
the City, in a spirit of collaboration, work with the neighborhood before any money is spent on feasibility
studies and reports. He stated that he thinks the process is sort of backwards.
Councilmember Labadie stated that she looks at a feasibility study as a multi-faceted beast and as a tool
that provides people with the ability to understand why the City is taking or not taking certain steps. She
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stated that no one on the current council are engineers or arborists and need to rely on hired experts to
provide this information.
Director Brown stated that he would also like to see minimal impact to the trees and stated that if the Council
moves forward with the feasibility study, it may be the that road and grading standards are changed, that
hopefully can minimize the impact.
Mr. Piroyan stated that he actually has the original plat of the area from 1905 and nothing has changed. He
stated that this is a very unique street.
Councilmember Labadie stated that she would like the Council to have a copy of the tree impact report that
has been mentioned by the homeowners.
Director Brown stated that the City should have copies of it.
Mr. Piroyan stated that he has copies of all the reports and surveys that were conducted as well as meeting
notes.
Acting Mayor Siakel asked if this item was continued to the next meeting what impact it would have on the
reconstruction process.
Director Brown stated that the first step is the feasibility study with heavy public involvement and not
moving ahead with a full-blown design without hammering out these issues. He explained that moving
forward with the feasibility study and getting the surveyors out there will allow the Council to make
informed decisions.
Acting Mayor Siakel suggested that between now and the next Council meeting that the City reach out to
the neighborhood and see what they do and do not want. She stated that to her, the City should do what
can be done with minimal impact, improve the stormwater drainage and just move on.
Jason Hicks, 5565 Harding Lane, stated that they experience a lot of stormwater run off issues in their yard.
He asked if there was a minimum requirement for the width of the road and if a significant stormwater
diversion system were put into place, where the water would go.
Acting Mayor Siakel asked Mr. Hicks if he was interested in hooking up to City water.
Mr. Hicks stated that he was offered that option when his road was resurfaced a few years ago and he did
express interest, however there was a fairly organized effort by a number of the other neighbors who did
not want City water.
Councilmember Sundberg stated that she would like to try to schedule a neighborhood meeting rather than
simply sending out a letter. She would a change for City staff to answer resident questions. She stated that
she would like to know the resident opinions based on factual information.
Director Brown stated that delaying will tighten the timeline but he understands the desire for more public
input.
Councilmember Labadie asked if the Council approved the feasibility study how long it would take to get
the results back.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
Page 9 of 11
Director Brown noted that it would come back before the Council for acceptance on December 10, 2018.
Councilmember Labadie stated that she supports more neighbor feedback and neighborhood meetings, but
noted that there will not be up to date, relevant information available at the meeting.
City Administrator Lerud stated that time is critical and feels a critical piece of this would be a survey. He
stated that he feels holding off on a decision for two weeks is probably the best approach.
The Council discussed the option of moving this road project out to 2020 and replacing it with another to
give time to consider the neighborhoods feelings.
Mr. Piroyan asked why there was such an urgency with this project and noted that he had only found out
about it a week ago.
City Administrator Lerud stated that for the last six months the City has really put some thought into
developing a multi-year Capital Improvement Plan. He stated that the Glen Road project is sort of an
isolated project because it does not impact other work that is planned on other roads. He stated that there
are two other projects that are similar, so the City has isolated those projects and looked at doing them next
year. He stated if the project is put off too long then the City has the added expense of maintaining a failing
roadway, which also needs to be considered.
Director Brown stated that staff will meet on September 11, 2018 and try to work up a schedule for
neighborhood input and bring it back to the next Council meeting.
Engineer Fauske asked for clarification from the Council about what questions they would like answered
at the neighborhood meeting.
Acting Mayor Siakel stated that it should be communicated to the residents that their street has reached its
life expectancy. The City is looking at doing infrastructure improvements that include a new road,
stormwater management, and the possibility of City water. She feels the question should be asked, which
of these services, if any, do the residents want.
C. Approve a Resolution Requesting Hennepin County to Restrict Parking along Mill
Street (CSAH 82) within the Shorewood City Limits
Engineer Fauske stated that Hennepin County is scheduled to begin a mill and overlay project on Mill Street
this fall, including a striped shoulder. She explained that the intent of the striping is to provide an on-street
corridor for pedestrian and non-vehicular traffic. She noted that Hennepin County likes to get feedback on
whether or not parking is intended to be allowed along this corridor. Staff is recommending no parking on
both sides of the street. She stated that a letter was sent out to residents that would be affected if the Council
adopts this resolution and two responses from residents have been included in the packet.
Councilmember Johnson stated that he met with a resident of Mill Street as well as an Excelsior
Councilmember to try to move forward to idea of a trail or sidewalk. He stated that this is a logical first
step that makes a lot of sense to him. He stated that in his opinion, if the Council gets this wrong, it is an
easy decision to take back.
Joe Schneider, 21125 Christmas Lane, stated that he used to live in the Mill Street area and used to do a lot
of biking on Mill Street. He stated that having a designated area where he could have been safe on the road
would have been fantastic.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
Page 10 of 11
Motion by Johnson, seconded by Sundberg, to Approve RESOLUTION NO. 18-091, “A Resolution
Requesting Hennepin County Restrict Parking Along Mill Street (CSAH 82) Within the Shorewood
City Limits.” Motion 4/0.
D. Approve a Resolution Allowing the Property Located at 21125 Christmas Lane to
Connect to Chanhassen Municipal Water and the Water Connection Agreement with
Joseph N. Schneider, 21125 Christmas Lane
Engineer Fauske stated that Mr. Schneider would like to hook up to a municipal water system and the City
does not have any available in close proximity to his residence. Staff is recommending approval.
Siakel moved, Johnson seconded to Approve RESOLUTION NO. 18-092, “A Resolution to Allow the
Property Located at 21125 Christmas Lane, Shorewood, MN to Connect to the City of Chanhassen
Municipal Water, and Approve a Water Connection Agreement with Joseph N. Schneider, 21125
Christmas Lane, PID 3511723440005.” Motion carried 4/0.
Acting Mayor Siakel recessed the meeting at 8:56 p.m. and reconvened at 9:01 p.m.
9. GENERAL/NEW BUSINESS
A. Adopt the 2019 Preliminary General Budget and Levy
Finance Director Rigdon noted that the preliminary budget and levy needs to be submitted to Hennepin
County by September 30, 2018. He stated that overall there is an increase of one point four percent to
$6,319,948. He reviewed some of the personnel related assumptions: a part-time employee that will be
shared between Administration and Planning; pay step increases; cost of living adjustment three percent; a
ten percent increase in health insurance premiums; increase in employer contributions towards insurance
premiums; and modification of the Public Works Department. He stated that the City is looking at an
increase in revenues of $213,997. He explained that to balance the budget, staff is proposing the use of
reserves in the amount of $46,416, which is significantly lower than what was used in 2018. He stated the
property tax levy is $5,530,322 which is about three percent higher than 2018.
Labadie moved, Sundberg seconded, Adopting RESOLUTION NO. 18-093, “A Resolution Adopting
the Preliminary 2019 General Fund Operating Budget and Property Tax Levy.” Motion passed 4/0.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
Other
Director Brown stated that sealcoating has been completed and they are beginning to sweep up the rock.
Engineer Fauske stated that she had a number of updates for the Council. She stated that Yellowstone Trail
is once again open. She explained that the barricades have been moved to the side and she has verified that
they will be removed completely by tomorrow. She stated that she remained in close communication with
the bus company and she did not receive any indication that the buses had any issues going through the
area. She stated that the contractor has moved out to Shorewood Lane and the project is moving along well
and are anticipating pouring curb next week. She stated that Century Link has not completed their work on
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
SEPTEMBER 10, 2018
Page 11 of 11
Riviera Lane, but the City’s contractor is able to work around them. She stated that the Xcel pole is still at
Mann Lane and they have given the City the timeline of moving the pole sometime the week of September
24, 2018. She stated that she is anticipating bringing a change order to the Council because of this delay.
She stated that this afternoon she received some e-mails notifying her of a petition that she was included in
called, “Make Minnetonka High School Pedestrian and Bicycle Friendly”. She will keep the Council
updated on this issue.
City Clerk Thone stated that absentee voting will begin on September 21, 2018 at City Hall.
B. Mayor and City Council
Acting Mayor Siakel expressed her appreciation to staff because the Council ended up doing a lot of
listening tonight and she knows that it made for a very long day for them.
11. ADJOURN
Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of September 10,
2018, at 9:10 P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: September 24, 2018
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
64795 - 64830 & ACH 594,089.34
Total Claims $594,089.34
We have also included a payroll summary for the payroll period ending September 16, 2018.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents an
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may r
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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ITEM 2D
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/ Subject: Shorewood Community and Event Center Attendant
Meeting Date: Monday, September 24, 2018
Prepared by: Sandie Thone, City Clerk
Reviewed by: Twila Grout, Park/Recreation Assistant
Greg Lerud, City Administrator
Background: On September 5, 2018, Park/Recreation Assistant Twila Grout and I interviewed Lindsey
Brisley for a Community and Event Center Attendant position. Lindsay submitted the application for the
position in late July of 2018. In August we learned that one of the current part-time employees at the
center would be mostly unavailable on weekends and evenings beginning in September and continuing
indefinitely due to a conflict of family schedules.
Lindsay explained she has attended events at the center and thought it would be a nice place to work.
Lindsay impressed both myself and the Park/Recreation Assistant with her community-oriented nature
and her organizational skills. Her greatest asset for the center will be her ability to remain calm in
situations and her desire to help people.
We recommend extending a conditional offer of employment to Lindsay Brisley as a part-time
Shorewood Community and Event Center Attendant at the rate of $10.75 per hour, pursuant to a
successful background check. Lindsay will serve a six-month probationary period and be subject to all
other conditions of employment determined by the city’s personnel policy.
Financial or Budget Considerations: Budget Item: This position will replace the previous Shorewood
Community and Event Center employee who can no longer work evenings and weekends. No impact to
the budget is expected.
Recommendation/Action Requested: Motion: Staff respectfully requests the city council consider the
appointment of Lindsay Brisley as part-time Shorewood Community and Event Center Attendant.
Motion, Second, and Simple Majority required.
Connection to Vision/Mission: Consistency in providing residents with quality public services and a
variety of attractive amenities.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2F
MEETINGTYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Regular Appointment of Scott Schroeder to Light Equipment Operator
Position, Public Works.
Meeting Date: September 24, 2018
Prepared by: Greg Lerud, City Administrator
Larry Brown, Director of Public Works
Attachments None
Policy Consideration: None.
Background: On February 12, 2018, the City Council approved the probationary appointment of
Mr. Scott Schroeder to the position of Light Equipment Operator (LEO),within the Department
of Public Works. Upon completion of a six month probationary period, Mr. Schroeder was to
have a performance review with recommendation being made by his
appointment to the positon.
An evaluation has been completed with a strong recommendation for permanent appointment
of Mr. Schroederto the position. Mr. Schroeder has displayed a very strong work ethic,
excellent management skills, and brings great experience to the position.
Financial or Budget Considerations: Having successfully completed the probation period,
Mr. Schroeders rate will be increased to the union scale wage of $26.46 per hour.
Options
1.Make a motion making regular appoint of Mr. Scott Schroeder to the position of Light
Equipment Operator for the Department of Public Works.
2.Take no action.
3.Provide staff alternative direction.
Recommendation / Action Requested: Staff recommends that the City Council pass a motion
making regular appoint of Mr. Scott Schroeder to the position of Light Equipment Operatorfor
the Department of Public Works.
Connection to Vision / Mission: Providing adequate and quality staff directly impacts the
quality of public services.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi 0 ¦¤ 1
#2G
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Approve Change Order No. 2 for the Riviera Lane, Shorewood Lane, and Mann Lane
Street and Utility Improvement Project and Watermain Extension along Yellowstone
Trail (Club Valley Road to Riviera Lane), Riviera Lane, State Highway 9 (Riviera Lane to
Lake Linden Drive) and Lake Linden Drive (State Highway 7 to 6140 Lake Linden Drive),
City Project 17-04
Meeting Date: September 24, 2018
Prepared by: Katie Koscielak, Project Manager
Reviewed by: Alyson Fauske, City Engineer
Attachments: Change Order No. 2, Resolution Approving Change Order No. 2
Background: The City Council awarded the construction contract for the 2018 Reconstruction of Riviera
Lane, Mann Lane and Shorewood Lane, and Watermain Extension along Yellowstone Trail (Club Valley
Road to Riviera Lane), Riviera Lane, State Highway 9 (Riviera Lane to Lake Linden Drive) and Lake Linden
Drive (State Highway 7 to 6140 Lake Linden Drive), City Project 17-04, on June 25, 2018. During the
progress of construction, schedule delays were encountered along Riviera Lane and Mann Lane due to
private utility relocation. Additional watermain installation along Yellowstone to facilitate future
extension and service connection has also extended the project schedule.
The contractor has adjusted his schedule to accommodate delays and mobilized in Shorewood Lane
ahead of schedule to keep work progressing. A summary of the project progress is as follows:
Substantial
Completion
Street Status
Date per the
Specification
Yellowstone Trail/ TH August 31, Work is substantially complete.
7/Lake Linden Drive 2018
Mann Lane August 31, The existing power poles are in the way of the street
2018 reconstruction and relocation efforts have been problematic
due to the narrow right of way. Xcel Energy has scheduled
pole relocations for the week of September 24.
Telecommunication relocation was completed the week of
Riviera Lane October 15,
September 10.
2018
Shorewood Lane October 15, The street is scheduled to be paved the week of October 1.
2018
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
The Contractor has agreed to honor prices as bid to extend the substantial completion date to
November 22, 2018. Change Order No. 2 extends the contract completion date to November 22, 2018.
Midwest Civil Constructors has signed the change order identifying the contract completion date
extension. The change order has been reviewed by staff with regard to the work scope and
recommends approval.
Financial or Budget Considerations: The project construction contract as bid was awarded by the
Council in the amount of $1,708,509.00 and Change Order No. 1 increased the construction contract to
$1,719,310.73. Change Order No. 2 extending the contract completion date will not result in an
increase in the contract construction costs.
Recommendation: Staff recommends the City Council approve the attached resolution “Approving
Change Order No. 2 for the Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility
Improvement Project, City Project 17-04”
CITY OF SHOREWOOD
RESOLUTION NO. 18 -094
A RESOLUTION APPROVING CHANGE ORDER NO 2 FOR THE
RIVIERA LANE, SHOREWOOD LANE, AND MANN LANE STREET AND
UTILITY IMPROVEMENTS PROJECT, AND
THE WATERMAIN EXTENSION ALONG YELLOWSTONE TRAIL (CLUB
VALLEY ROAD TO RIVIERA LANE), RIVIERA LANE, STATE HIGHWAY 7
(RIVIERA LANE TO LAKE LINDEN DRIVE) AND LAKE LINDEN DRIVE
(STATE HIGHWAY 7 TO 6140 LAKE LINDEN DRIVE)
CITY PROJECT 17-04
WHEREAS
, the City of Shorewood City of Shorewood Council awarded the contract
for the Riviera Lane, Shorewood Lane, and Mann Lane Street and Utility Improvement Project,
City Project 17-04, on June 25, 2018; and
WHEREAS
, Change Order No. 1 increased the project construction costs in the
amount of $10,801.73, from the original contract amount of $1,708,509.00 to $1,719,310.73;
and
WHEREAS
, Change Order No. 2 is necessary to construct the improvements and
associated work to accommodate construction delays due to weather, private utility relocation
and additional utility improvement scheduling along Yellowstone Trail and Lake Linden Drive;
and
WHEREAS
, Change Order No. 2 will extend the project substantial completion date
to November 22, 2018 for all phases. Change Order No. 2 does not increase the contract
amount.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood, Minnesota:
1.Change Order No. 2 is approved, extending the contract substantial completion
date to November 22, 2018.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this
th
24 day of September, 2018.
ATTEST: Scott Zerby, Mayor
Sandie Thone, City Clerk
CHANGE ORDER NO. 2
RIVIERA LANE, SHOREWOOD LANE, AND MANN LANESeptember 19, 2018
STREET AND UTILITY IMPROVEMENT PROJECT
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925-24
OWNER:CONTRACTOR:
MIDWEST CIVIL CONSTRUCTORS, LLC
CITY OF SHOREWOOD
100 S FULLER ST, SUITE 130
5755 COUNTRY CLUB ROAD
SHAKOPEE, MN 55379
SHOREWOOD, MN 55331
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
EXTEND CONTRACT SUBSTANTIAL COMPLETION DATE TO NOVEMBER 22, 2018 TO ACCOMMODATE THE FOLLOWING:
- WEATHER AND PRIVATE UTILITY DELAYS
- ADDITIONAL WATER MAIN AND WATER SERVICE IMPROVEMENTS ALONG YELLOWSTONE TRAIL AT THE DIRECTION OF CITY STAFF
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE:$1,708,509.00ORIGINAL CONTRACT TIME:6/15/2019
$10,801.73
PREVIOUS CHANGE ORDERS: NET CHANGE FROM PREVIOUS CHANGE ORDERS:N/A
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:$1,719,310.73CONTRACT TIME PRIOR TO THIS CHANGE ORDER:6/15/2019
NET INCREASE OF THIS CHANGE ORDER:$0.00NET INCREASE WITH CHANGE ORDER:N/A
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:$1,719,310.73CONTRACT TIME WITH APPROVED CHANGE ORDERS:6/15/2019
APPROVED BY:APPROVED BY:
ALYSON FAUSKE, PE, PROJECT MANAGERCONTRACTOR SIGNATURE
WSB & ASSOCIATES, INC.MIDWEST CIVIL CONSTRUCTORS, LLC.
ENGINEERCONTRACTOR
APPROVED BY:
CITY ENGINEERCITY ADMINISTRATOR
DATEDATE
K:\02925-240\Admin\Construction Admin\Change Orders\Change Order No. 2\Change Order No. 2CO-2
CHANGE ORDER NO. 2 DETAIL
RIVIERA LANE, SHOREWOOD LANE, AND MANN LANESeptember 19, 2018
STREET AND UTILITY IMPROVEMENT PROJECT
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925-24
ADDED ITEMS
Qty Price Extended Amount
Item No.Mat. No.DescriptionUnit
TOTAL ADDED ITEMS CHANGE ORDER NO. 2
$0.00
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT$0.00
K:\02925-240\Admin\Construction Admin\Change Orders\Change Order No. 2\Change Order No. 2CO2 Detail
2H
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title/Subject: Establishing Shorewood Election Precinct/Combined Polling Place for Cathcart Park
Meeting Date: Monday, September 24, 2018
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution 18-095
Background: On February 12, 2018, Exhibit A attached described as (the “Annexation Property” or
“Cathcart Park”) of approximately four and a half acres in size, previously located in the City of Chanhassen
located along the northerly border of Chanhassen contiguous to the City of Shorewood was detached
from Chanhassen and annexed by the City of Shorewood pursuant to MN Statute 414.061.
Minnesota Statute 204B.14 states that each municipality shall establish the boundaries of the election
precincts in the municipality. The property is located in Carver County while the remainder of
Shorewood is located in Hennepin County. The city currently has four election precincts that serve the
city which are all located in Hennepin County and Legislative District 33B (see attached map).
The Secretary of State’s office notified Carver County that a precinct would have to be created for the
park. The Secretary of State’s office has created this precinct in the statewide election/voter registration
database and Carver County has communicated with their ballot vendor to create a ballot pdf file for the
precinct. The precinct must also be assigned to a polling place. Since the precinct lies in Carver County
and Legislative District 47B and according to Minnesota State Statute 204B.14, Subd. 2. which allows
separate precincts to combine polling places and Shorewood Precincts 1, 2, 3, and 4 currently lie in
Legislative District 33B in Hennepin County and Cathcart Park lies in Legislative District 47B in Carver
County and Minnesota Statute 204B.14, Subd. 3. states no precinct may lie in more than one legislative
district, the newly created Shorewood Precinct 5 (Cathcart Park) will be located at a combined polling
place as follows:
Combined Polling Place with Chanhassen Precinct 3
Westwood Community Church
3121 Westwood Drive
Chanhassen, MN 55317
Minnesota Statute 204B.14, Subd. 4a. states that a change in the boundary of an election precinct that
has occurred as a result of a municipal boundary adjustment that is effective more than 21 days before a
regularly scheduled election takes effect at the scheduled election.
Financial or Budget Considerations: No financial impact or budget considerations.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Recommendation/Action Requested: Staff respectfully requests the city council accept Resolution 18-
095 Establishing a Shorewood Election Precinct and a Combined Polling Place for Cathcart Park (Exhibit
A). Motion, Second, and Simple Majority required.
Connection to Vision /Mission: Consistency in providing the community with quality public services, a
healthy environment, a sustainable tax base and sound financial management through effective,
efficient, and visionary leadership.
CITY OF SHOREWOOD
STATE OF MINNESOTA
RESOLUTION 18-095
A RESOLUTION ESTABLISHING A SHOREWOOD ELECTION PRECINCT
AND A COMBINED POLLING PLACE FOR CATHCART PARK
WHEREAS,
Exhibit A attached hereto and described as (the “Annexation Property” or “Cathcart
Park”) of approximately four and a half acres in size, previously located in the City of Chanhassen
located along the northerly border of Chanhassen contiguous to the City of Shorewood was
detached from Chanhassen and the mutual municipal boundary modified to permit the Cathcart
Park Parcel to be located entirely within Shorewood allowing the City of Shorewood to annex the
Cathcart Park Parcel pursuant to Minnesota Statutes section 414.061 on February 12, 2018; and
WHEREAS,
Minnesota Statute 204B.14 states that each municipality shall establish the
boundaries of the election precincts in the municipality; and
WHEREAS,
Minnesota Statute 204B.14, Subd. 2. allows separate precincts to combine polling
places and Shorewood Precincts 1, 2, 3, and 4 currently lie in Legislative District 33B in Hennepin
County and Cathcart Park lies in Legislative District 47B in Carver County and Minnesota Statute
204B.14, Subd. 3. states no precinct may lie in more than one legislative district, the newly created
Shorewood Precinct 5 (Cathcart Park) will be located at a combined polling place as follows:
Chanhassen Precinct 3
Westwood Community Church
3121 Westwood Drive
Chanhassen, MN 55317; and
WHEREAS,
Minnesota Statute 204B.14, Subd. 4a. states that a change in the boundary of an
election precinct that has occurred as a result of a municipal boundary adjustment that is effective
more than 21 days before a regularly scheduled election takes effect at the scheduled election.
NOW, THEREFORE, BE IT RESOLVED:
by the Shorewood City Council, Shorewood
Precinct 5 (Cathcart Park) is established and assigned to the combined polling place with
Chanhassen Precinct 3 located at Westwood Community Church.
Adopted by the Shorewood City Council on September 24, 2018.
ATTEST:
Sandie Thone, City Clerk Scott Zerby, Mayor
EXHIBIT A
Lot 5, Schmidt’s Acre Tracts, according to the plat on file and of record in the office of the
Register of Deeds, said county.
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4
House District 33B
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33
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2
Congressional District Boundaries Lakes/ Rivers
This map shows the Congressional and Legislative Districts ordered by the Special Redistricting Panel in
she matter of Hipped, at al. v. Ritchie, at al, No. All-152. on Feburary 21, 2012, as corrected under
Minnesota Statutes 291, subd. 2 or adjusted under Minnesota Statutes 2048.146, subd. 3. Boundaries in
Minnesota Secretary of State
County Boundaries — Highways
Jul 2017
y
unorganized territories may not align wsRh the unorganized territory boundaries from MnGeo and U.S.
Census. House districts that fall in the same Senate district use different shades of the same color. Road
Q city /Township Boundaries —Major Roads
data is from MnNOT and NCompass. Rail data is from Mn /DOT and OpenStreetMap. Water data Is from
Shaded areas represent —1 Railroads
0m
04 T 0.8 Miles
MN DNR. VISN the OSS Polling Place finder for definitive precinct and district Information for a particular
Elections Division
legislative districts
address: hUpl /pollfindecscs.stale.mn.us
Precinct 5
Cathcart Park
26655 West 62nd Street
Shorewood, MN
Precinct 5 Polling Location:
Westwood Community Church
3121 Westwood Drive
Chanhassen, MN
¯
PRECINCT 5
2I
MEETING TYPE
Regular Meeting
City of Shorewood Council Meeting Item
Title / Subject: Accepting 2018 Residential Recycling Grant
Meeting Date: Monday, September 24, 2018
Prepared by: Sandie Thone, City Clerk
Reviewed by: Julie Moore, Recycling and Communications Coordinator
Attachments: Resolution 18-096
Background: On September 17, 2018, the city received the 2018 Residential Recycling Grant in the
amount of $19,543. The purpose of the county’s residential recycling grant is to provide funding to
increase recycling and help reach the 2030 recycling goal established by the Minnesota Pollution Control
Agency.
The amount is yet another decrease from previous years due to the fact that the county’s new funding
policy has shifted more grant money to organics. In 2017 the funding policy allocated 80 percent of the
total grant money to recycling and 20 percent to organics. In 2018 the funding policy allocates 70
percent of the total grant money to recycling and 30 percent to organics. The additional basic
requirements remain very similar and are as follows:
1)Collect a basic list of recyclable materials as specified by the county
2)Use county terminology and images when describing recycling guidelines
3)Provide recycling information on the city’s website (collection schedule, yes/no list, etc.)
4)Mail a recycling guide to residents each year
5)Support the county’s outreach efforts by completing two educational activities
Financial or Budget Considerations: Favorable to the recycling budget in the amount of $19,543 for the
purposes described above.
Recommendation/Action Requested:
Motion: Staff respectfully requests the city council accept Resolution 18-096 accepting the 2018
Residential Recycling Grant issued by Hennepin County in the amount of $19,543.
Motion, Second, and Simple Majority required.
Connection to Vision /Mission: Consistency in providing the community with quality public services, a
healthy environment, a sustainable tax base and sound financial management through effective,
efficient, and visionary leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
RESOLUTION 18-096
RESOLUTION ACCEPTING 2018 HENNEPIN COUNTY
RESIDENTIAL RECYCLING GRANT
WHEREAS, the City of Shorewood supports the application and the purpose of the county’s
residential recycling grant to provide funding to cities to increase recycling and help reach the
2030 recycling goal established by the Minnesota Pollution Control Agency; and
WHEREAS, the City of Shorewood is committed to the recycling grant requirements which
include the following:
1)Collect a basic list of recyclable materials as specified by the county
2)Use county terminology and images when describing recycling guidelines
3)Provide recycling information on the city’s website (collection schedule, yes/no list, etc.)
4)Mail a recycling guide to residents each year
5)Support the county’s outreach efforts by completing two educational activities; and
WHEREAS, the City of Shorewood understands the 2018 funding policy which allocates 70
percent to recycling and 30 percent to organics is a change from the 2017 funding which allowed
for an 80/20 percentage of recycling to organics, respectively. The city continues to be
committed to exploring additional organic opportunities for the community.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Shorewood, Minnesota
hereby accepts the 2018 Residential Recycling Grant in the amount of $19,543 issued by the
Hennepin County Environment & Energy Department.
Passed and Adopted by the City Council on this 24th day of September 2018.
CITY OF SHOREWOOD
_________________________________
By: Scott Zerby
Mayor
ATTEST: ____________________________________
By: Sandie Thone
City Clerk
6A
CITY OF SHOREWOOD 5755 COUNTRY CLUB RD
PARK COMMISSION MEETING SHOREWOOD CITY HALL
TUESDAY, SEPTEMBER 11, 2018 7:00 P.M.
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
;
Present: Chair Mangold, Commissioners Rock, Barr, and AshmoreCity Council
Liaison Siakel; Planning Director Darling
Absent: Commissioner Vassar
B. Review Agenda
Rock moved to approve the agenda as written. Barr seconded the motion. Motion carried 4-0.
2. APPROVAL OF MINUTES
A. Park Tour Notes from July 10, 2018
B. Park Commission Meeting Minutes of July 10, 2018
Barr moved to approve the minutes of the July 10, 2018 Park Tour and Park Commission meeting as
written. Ashmore seconded the motion. Motion carried 4-0.
3. MATTERS FROM THE FLOOR
Tom Beauchamp, stated that he was here representing a community of neighbors around Manor Park. He
stated that they had planned to have a large contingent present tonight but it was determined that their
efforts may be better if they come to the Council meeting in October when the Comprehensive Plan is
discussed. He stated that he would like to make a few comments tonight. He stated that their community
made an effort about six or seven years ago and they failed in getting their voices heard by the City. He
stated that they are disappointed to hear that $1.4 million will be spent over the next three years and only
$5,000 of that is going to Manor Park. He stated that the community is steadfast in their resolve to be heard
this time around and will continue to attend meetings until they feel their voices are heard in particular
about the pond. He thanked the members of the Park Commission for taking time to meet with the
community during their recent Park Tour.
Chair Mangold thanked Mr. Beauchamp for coming to the meeting and stated that it is very important to
get their feedback. He stated that staff is working to get their community as much information as possible.
He stated that the Park Commission is fully aware of the issue and are waiting to see what options staff can
present to them.
Planning Director Darling noted that there is an agenda item later in the meeting that gives up update on
Manor Park, but suggested that the discussion be moved earlier. She stated that there has been some
discussion that the algae present on the pond in Manor Park is not normal algae but may be some sort of
toxic algae. She stated that she has spoken with the watershed district on ways to test for toxic algae and
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2018
4
PAGE 2 OF
found the testing is fairly simple and inexpensive. She explained that that she had taken three water samples
from various locations around the pond. She showed the Commission pictures of her water samples and
the results. She noted that her results from both the sampling and stick tests, showed that it is not toxic.
She stated that the City can continue to test this throughout the summer season to make sure there aren’t
any problems that develop. She reminded the Commission that this is a “working” pond but it does need
to be dredged. She stated that dredging will not change the presence of algae but it would increase the
functionality of the pond.
Chair Mangold stated that it appears that the City needs to look at more immediate treatment options as
well as long term treatment plans.
Planning Director Darling noted that she had just heard of a grant that may be available to help with the
costs of treating this pond.
Chair Mangold stated that he feels that as the City searches for a long-term solution he would like to be
able to at least put a “Band-aid” on the smell for the short-term solution.
Commissioner Barr asked if maintaining bodies of water falls under the Park Commission jurisdiction.
Chair Mangold stated that this pond is a gray area because it is a run off pond for the street system but it is
located within our park.
4. NEW BUSINESS
A. CIP
Planning Director Darling explained that she has a landscape engineer working on the grading plans for
Badger Park. She stated that she will go ahead and do her update that was planned for later in the agenda
at this point. She stated that unfortunately the playground would not be able to be installed yet this year
because there is grading and concrete work that needs to be completed. She noted that the landscape
architect has reported to her that all the project that have gone out for bid are coming back substantially
higher than planned because of the competition with the private developments. The landscape architect
made the suggestion that the City bid the project in January or February to get the best bid prices for next
spring. She stated that there is good news as well for Badger Park, because the both the landscape architect
and the playground manufacturer have stated that because the city wants to put concrete curbing around the
entire playground area, there does not need to be a layer of concrete under the poured-in-place rubber. That
alone would save about $33,000. She stated that she moved the money for Badger Park into 2019.
Chair Mangold asked if the playground, shelter and trail would be done as one project or separated out.
Planning Director Darling noted that there will be a general contractor to oversee the entire project but
things like the installation of the playground will be handled by the manufacturer while the construction of
the restroom would be handled by a building contractor.
Commissioner Barr asked if the existing structure could at least be taken out this year.
Chair Mangold stated that Commissioner Vassar had sent him an e-mail expressing her concern about the
existing equipment. He stated that it is pretty ragged and has rusty pieces. He asked if taking this out was
something that the Public Works Department could take of or if a separate contractor was needed.
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2018
4
PAGE 3 OF
Planning Director Darling stated that she will speak to Public Works Director Brown and see if his staff
can take out the existing equipment sometime this fall. If we need a contractor to remove the playground,
it would have to be removed next spring.
Chair Mangold asked about the timeline for bidding on the tennis court at Badger Park.
Planning Director Darling stated that she plans to work with the same landscape architect to get it laid out.
She explained that even though it is going in the same location as the existing courts, the existing fence
posts have all popped up which is a sign of a water problem.
Chair Mangold stated that DermCo Lavine has worked with the City in the past for the tennis courts and
has come in competitive in pricing and their timelines have always worked well for the City.
Planning Director Darling stated that she will also check with them about the project.
The Commission discussed the other items in the 2019 CIP plan.
Planning Director Darling cautioned that if the Commission was looking at a complete overhaul and new
equipment at Freeman Park, she did not think that would be possible for 2019. She stated that if the
Commission was looking at swapping out the pieces that are the most faded, she believes that is doable.
The Commission discussed the benefits to giving the equipment a facelift versus replacing it.
Chair Mangold stated that he believes that the Commission should not make a change to the CIP at this
point, but does think it warrants deeper discussion in October or November. He stated that the other item
is for the Southshore Park master plan. He suggested holding off on this item because there isn’t really a
consensus of where the Commission wants to go with the Park and has so many other decisions to make
with Badger and Freeman.
The Commission agreed that Southshore Park can be pushed into the future.
Chair Mangold confirmed that the Commission would like to push the Southshore Park master plan to 2020
and the reconstruction to 2021. He questioned how and where the Commission can put a placeholder in for
the pond at Manor Park.
Planning Director Darling stated that she would like to check into that. She noted that although this is a
skating pond, a large portion of it is a stormwater pond and she has been assuming maintenance would be
from the stormwater fund.
The Commission reviewed the planned CIP items for 2020 and 2021 and made suggested revisions.
Chair Mangold noted that the cost for the retaining wall at Silverwood Park will be split 30/70 between
Parks and Water Fund.
Mangold moved to recommend making the following updates to the CIP:
2019: Move Southshore Park master plan into 2020 and reconstruction to 2021;
2021: Move Cathcart Park tennis court resurfacing out to 2022 and update the cost to
$15,000,
2021: Remove Badger Park tennis court resurfacing, update the Silverwood Park resurfacing
of the half court to $3,000;
PARK COMMISSION MINUTES
TUESDAY, SEPTEMBER 11, 2018
4
PAGE 4 OF
2024: Move Cathcart resurfacing to 2025 and increase it to $18,000, increasing Badger Court
to $30,000, and update Silverwood Park resurfacing to $4,000.
Rock seconded the motion. Motion carried 4-0.
5. OLD BUSINESS
A. Park Commission Liaison to City Council Meetings
Planning Director Darling stated that liaisons were needed to present to the Council at the City Council
meetings.
September – Commissioner Barr
October – Commissioner Ashmore
November – Commissioner Rock
January - Commissioner Mangold
6. STAFF AND LIAISON REPORTS / UPDATES
A. City Council
Council Liaison Siakel noted that there was a Council meeting last night and representative from the Manor
Park neighborhood addressed the Council with concerns about the pond. She stated that the meeting was
heavily focused on planning and engineering. She stated that the preliminary budget was also approved.
Planning Director Darling noted that there was also a work session where a full draft of the Comprehensive
Plan was presented and discussed. She noted that it included all the proposed changes that the Park
Commission had submitted. She stated that she expects the public hearing will be held in late October or
early November at a Planning Commission meeting.
B. Staff
Planning Director Darling noted that there is a conflict with the October 9, 2018 meeting because the
Council meeting is scheduled for October 8, 2018, but that is a federal holiday which will bump their
meeting to the next day. She stated that the Park Commission can meet earlier that same night and have a
short, hour long meeting, or it can be rescheduled for another day.
Chair Mangold stated that he thinks there will be too much to discuss with Badger Park and Freeman Park
to only meet for an hour.
Planning Director Darling will check the City calendar and find another date that may work for the October
Park Commission meeting.
7. ADJOURN
Barr moved to adjourn the Park Commission Meeting of September 11, 2018 at 8:04 p.m. Ashmore
seconded the motion. Motion carried 4-0.
#8A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Communication Plan for Capital Improvement Projects
Meeting Date: September 24, 2018
Prepared by: Alyson Fauske, PE, City Engineer
Reviewed by: Greg Lerud, City Administrator
Larry Brown, PE, Director of Public Works
Attachments: None
Background: Based on resident feedback on communication on proposed projects- most recently the
response to proceeding with the feasibility study for Glen Road/Amlee Road/M- staff has
formulated a communication plan to better inform residents. A s the process is as follows:
1.Two years prior to the proposed construction, send a letter to tsidents introducing the
project and a brief overview of the process.
2.In areas where water main extension is an option, conduct an onlent
support.
3.Hold a neighborhood open house before the proposed project to di
scope
4.Present City Council with survey results and a summary of the op
taking action on a proposal for feasibility study.
5.Hold a neighborhood open house when a draft of the feasibility study
detailed project information, including a preliminary opinion of
at this time.
6.If the council proceeds with the project, hold a neighborhood open house prior to construction
to discuss the project and answer residents questions.
This plan provides an outline of the process; staff anticipates
project specific based on factors such as the scope of the project and the engagement of the residents.
Similarly, the outline provided will be reviewed and adjusted to
Recommendation / Action Requested:
Provide feedback on the communication plan and/or provide direction to staff.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustaiound financial
management through effective, efficient, and visionary leadershi 0 ¦¤ 1
#8B
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject:Accept Professional Services Agreement for the 2019 Street Reclamation
Project: Enchanted Island and Shady Island, City Project. 18-11
Meeting Date: September 24, 2018
Prepared by: Larry Brown, Public Works Director
Reviewed by:
Attachments: Professional Services Agreement, Resolution
Policy Consideration: Should the City Council enter into a contract with WSB & Associa
to prepare of plans and specifications and provide bidding services for the 2019 Street
Reclamation Project: Enchanted Island and Shady Island, City Project 18-11?
Background: WSB & Associates, Inc. has prepared a professionals Services Proposal for the
preparation of plans, specifications and bidding services for th
Project: Enchanted Island and Shady Island, City Project 18-11. The streets proposed for the
project are part of the City of Shorewoods Street Improvement Program and have been
budgeted within the Citys Capital Improvement Plan for 2019. T
include full-depth reclamation of the existing pavement and a bituminous over
following roadways:
Enchanted Lane / Shady Island Road
Enchanted Point from Enchanted Lane to east terminus
Enchanted Drive from Enchanted Lane to Cul-de-sac
Dellwood Lane from Enchanted Drive to Cul-de-sac
Enchanted Cove from Enchanted Drive to Cul-de-sac
Shady Island Circle
Shady Island Point from Shady Island Circle to Cul-de-sac
Shady Island Trail from Shady Island Circle to Cul-de-sac
The proposed services to prepare plans, specifications and biddi-
mentioned improvements will include the following major task items:
Project management and coordination with City staff and the City
Private utility coordination.
Topographic survey
Final design and construction schedule.
Prepare final plans, project specifications, contract documents,.
Coordinate project advertisement and attend the bid opening at C
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustainable tax base, and s
management through effective, efficient, and visionary leadershi 0 ¦¤ 1
Total Estimated Engineering Fee:The cost to provide the scope of services outlined in this
proposal is estimated to be$113,634 for this work.
Time Schedule: Based on the current project schedule, WSB & Associates, Inc. proposes to
commence work immediately.
Financial Impacts: Costs for this work have been budgeted for and will be paid frCitys
Capital Improvement Roadway Plan for 2019.
Options:
1.Accept the proposal, as presented.
2.Reject the proposal and provide staff with alternative direction
Recommendation: Staff recommends that the Council adopt the attached resolution accepting
the Professional Services Agreement for the 2019 Street Reclamation Project: Enchanted Island
and Shady Island, City Project 18-11.
477 Temperance Street|St. Paul, MN 55101|(651)286-8450
September 24, 2018
Honorable Mayor and Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Proposal for Professional Services
Street Reclamation Project: Enchanted Island and Shady Island
City of Shorewood Project No. 18-11
WSB Project No. 012809-000
Honorable Mayor and Council Members:
WSB & Associates, Inc. is pleased to provide you with our propospreparation of plans,
specifications, and bidding services for the above referenced project. The proposed
improvements include full-depth reclamation of the existing pavement and a bituminous
overlay along the following roadways, in accordance with the Capital Imp
Pavement Management Plan:
Enchanted Lane / Shady Island Road
Enchanted Point from Enchanted Lane to east terminus
Enchanted Drive from Enchanted Lane to Cul-de-sac
Dellwood Lane from Enchanted Drive to Cul-de-sac
Enchanted Cove from Enchanted Drive to Cul-de-sac
Shady Island Circle
Shady Island Point from Shady Island Circle to Cul-de-sac
Shady Island Trail from Shady Island Circle to Cul-de-sac
Project Understanding
The streets proposed for the project are part of the City of Shorewoods Street Improvement
Program and have been budgeted within the Citys Capital Improvement Plan for 2019.
Roadways proposed to be reclaimedin 2019have been identified as showing pavement
distresses and the proposed improvements areto address these distresses in accordance with
the Citys Pavement Management Plan. Proposed improvements include bituminous pavement
reclamation, spot curb and gutter replacement, adjustment of gate valve, st
manhole castings as needed in all areas.
Building a legacy –legacy.
your
Equal Opportunity Employer | wsbeng.com
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Street Reclamation Project: Enchanted Island and Shady Island
Professional Services Proposal
September 24, 2018
Page 2
Proposed Services
Project management and coordination/meetings with City staff and
Coordinate construction of the proposed project with private uti
in the improvement corridor. This coordination will include providing plan drawings to
known affected utility companies.
Prepare final project and construction schedule.
Preparation of estimated quantities and detailed engineers opin
construction cost as it relates to the work outlined in our scope of services.
Prepare final plans, project specific specifications, contract d
forms. Specifications will be in accordance with the City of Sh
Mn/DOT standard specifications.
Topographic survey to establish road centerline and edge of pave
Coordinate project advertisement. We will distribute plans and
contractors, as well as any required addenda. We will also atte
City Hall and prepare a tabulation of bids and bid results letter for City Cou
consideration of award.
It is anticipated that as a part of this reclamation project no
the floodplain
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Street Reclamation Project: Enchanted Island and Shady Island
Professional Services Proposal
September 24, 2018
Page 3
We are proposing to complete the work on a cost-reimbursable basis in accordance with our
2018 fee schedule.
Estimated fees for Preparation of the Feasibility Report, Bid Documents (plans and
Specifications), and Bidding Services are proposed in the amount of $113,634. This number
does not include televising services. Requests for televising of the existing st
been made and we will follow up with those numbers as soon as th
Thank you for this opportunity to provide professional consultin
Shorewood. If this proposal is acceptable, please execute the signa
as our authorization to proceed.
Please do not hesitate to contact me at (763) 512-5257 if you have any questions.
Thank you.
Sincerely,
WSB & Associates, Inc.
Eric Eckman, P.E. Alyson Fauske, P.E.
Project Manager City Engineer
PROPOSAL FOR:
Feasibility, and Final Design/Bidding ServicesStreet Reclamation Project: Enchanted Island
and Shady Island
ACCEPTED BY:
City of Shorewood, MN
Name
Title
Date
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CITY OF SHOREWOOD
RESOLUTION NO. 18-098
A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT
WITH WSB & ASSOCIATES FOR THE PREPARATION OF PLANS,
SPECIFICATION AND BIDDING SERVICES FOR THE
2019 STREET RECLAMATION PROJECT: ENCHANTED ISLAND AND
SHADY ISLAND
CITY PROJECT 18-11
WHEREAS
,it is proposed to approve the professional services fees for the
preparation of plans, specifications, and bidding services for the 2019 Reclamation
Project: Enchanted Island and Shady Island, City Project 18-11, and
NOW, THEREFORE, BE IT RESOLVED
that theCity Councilof the City of
Shorewood, Minnesota authorizes the execution of a Professional Services Agreement
with WSB & Associates toprovide professional engineering services for the 2019 Street
Reclamation Project: Enchanted Island and Shady Island, City Project 18-11.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
th
this 24day of September, 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
8D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Resolution to approve a Joint Powers Mutual Aid Agreement Between Public
Works Agencies
Meeting Date: September 24, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: Mutual Aid Agreement, Frequently Asked Questions, Resolution
Policy Consideration: Should the City Council enter into a standard Joint Powers Mutual Aid
Agreement between various Public Works agencies across the State of Minnesota?
Background: The purpose of this agreement is to provide a process for local unit
across the State of Minnesota to share public works personnel and equipment with participating
agencies. There is no membership or fixed cost to participate ins mutual aid
agreement.
There are many reasons to have a mutual aid agreement with our neighboring agencies and agencies
across the state. These situations range from normal day to day activities or training all the way to
full scale disasters or mutual aid for emergency operations.
As many of the metro public works agencies began meeting to discuss emergency preparedness and
how agencies could help each other during demanding events, the standard
mutual aid agreement statewide rose to the top of the list. Having thisagreement in place prior to
times of need, saves a lot of time and frustration when events o
Emergency Management Agency (FEMA) mandates that a mutual aid agreement be in place for any
agency to obtain reimbursement from FEMA, if one agency aids in the response or recovery of
another agency. Public Works agencies across the metro area hewhich
has also been reviewed by several city attorneys. Hennepin County Division of Emergency
Management has volunteered to be the administrative coordinator Attachment
1 is the agreement under consideration.
Attachment 2 is a Frequently Asked Questions sheet regarding the
The decision when to request assistance or provide assistance is left entirel
requesting and or sending party. The sending party has discretio
equipment and can recall such assistance at any time. If resources are requested, it should be
expected that those costs would be invoiced, however the agreement states Charges may be
levied&, Therefore, it is the decision of the sending party whether or not to bill t
The agreement also speaks to responsibility and liability. Each
personnel or damaged equipment. Responding personnel shall be deemed to be performing regular
duties for each respective sending party, for purposes of workers compensation.
Recommendation: Staff is recommending approval of the Resolution that authorizes the Mayor and
City Administrator to enter into a Joint Powers Mutual Aid Agreement for Public Works.
quality public
Mission Statement: The City of Shorewood is committed to providing residents
services, a healthy environment, a variety of attractive ameniti
financial management through effective, efficient, and visionaryleadership.
CITY OF SHOREWOOD
RESOLUTION NO. 18-090
A RESOLUTION AUTHORIZING THE MAYOR AND
CITY ADMINISTRATOR TO ENTER INTO A
MUTUAL AID AGREEMENT FOR PUBLIC WORKS
WHEREAS
,it is desired to have in place a Mutual Aid Agreement amongst the
public works agencies across the State of Minnesota; and
WHEREAS
, a standard Mutual Aid Agreement has been drafted with the
assistance of Hennepin County Division of Emergency Management; and
WHEREAS
, it is a benefit to the City of Shorewood, as well as other agencies
across the State, to have such an agreement in place;
NOW, THEREFORE, BE IT RESOLVED
by the City Councilof the City of
Shorewood, Minnesota, that the Mayor and City Administrator are authorized to execute
the Mutual Aid Agreement attached hereto as “Exhibit A” on behalf of the City of
Shorewood.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
th
this 24day of September, 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
FOR BREVITY, EXHIBIT A IS IDENTICAL TO ATTACHMENT 1 OF THE REPORT AND HAS NOT BEEN
REPEATED HERE.
THE EXHIBIT WILL BE ATTACHED TO THE EXECUTED RESOLOLUTION FOR THEFINAL RECORD.
#9A
MEETING TYPE
City of Shorewood Council Meeting Item
REGULAR
Title / Subject: Shorewood Community and Event Center
Meeting Date: September 24, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by: Twila Grout, Park and Rec Coordinator/Administrative Assistant; Julie Moore,
Communications and Recycling Coordinator
Attachments: Rental forms, Rate Comparison, Rental Fee Schedule, Resolution
Background: During the SCEC rehabilitation project, staff has been revising rental forms, and developing
a rental fee schedule. Twila has contacted area cities or organizations that have space similar to the
SCEC that is available to rent to compare proposed rates. That comparison is shown on the attached
spread sheet. The resident fee is now only for Shorewood residents, as the City is the exclusive owner
of the facility. Staff believes that it is critical for the SCEC to be used by a variety of community
organizations – many who do not have a lot of funds, or who rely exclusively on volunteers to make the
organization function. To that end, staff recommends a non-profit rate so the city can do a small part to
provide these organizations a place to meet.
Recommendation / Action Requested: The council can change any of the proposed rates, and staff
recommends accepting the rates as presented, or amended by the council. Approving Resolution No.
18-0100 will approve the rates and authorize incorporation into the city’s fee schedule
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Shorewood Community & Event Center
5735 Country Club Road, Shorewood, MN 55331
Phone: (952) 474-7635 Fax: (952) 474-0128
Website: www.southshore-center.org
MEETING & EVENT FACILITY RENTAL AGREEMENT
Base Rent: $______
Name of Applicant Renter (): __________________________
PLEASE PRINT
Custodial/Setup/Tear-Down
Chrg: $_______
Name of Organization_______________________________________________
Addl Chrg: $_____________
Total Due: $ ______
Address: _________________________________________________________
Deposit: $_____________
Balance: $_____________
City, State, Zip ___________________________________________________
(due no later than 15 days prior to event)
Daytime Phone:________________________Cell:_______________________________
$________
Damage Deposit
($300/500 dependent upon activity)
Email:_____________________________
_ Activity Room _ Banquet Room
___________________________________
Type of Event:
__ Conference Room _ Kitchen
Date requested (month, date, year): ______________________________________________
Start time (this includes set-up time):__________ (a.m./p.m.) End time (this includes tear-down time): __
________________________(a.m./p.m.)
Number of people expected (not to exceed 200): ___________________________________
Does this event include any exchange of money (i.e., charge admission, collect money, sell merchandise or services,
etc.)? No ___ Yes (please describe) ______________________________________
Will alcoholic beverages be served? No ___ Yes ____
Providing any entertainment? No____ Yes____ If yes, explain___________________________________________
* If serving alcoholic beverages, the renter MUST provide a Certificate of Liability Insurance, with the
City of Shorewood listed as an additional insured, showing proof of $300,000 or greater in liability insurance coverage. The
League of Minnesota Cities offers TULIP (Tenant User Liability Insurance Program) providing up to $1 million of
coverage for special events. Visit www.ebi-ins.com/tulip for more info. City of Shorewood City Facility Code is 0501-B4A
Coverage for most events costs between $75 and $150.
THIS AGREEMENT is between the Shorewood Community & Event Center (hereinafter referred to as the "Center”) and
_________________________________________ (hereinafter referred to as “Renter”).
LIABILITY
By signing this Rental Agreement, the Renter agrees to assume the responsibility and legal liability for the above described event, and to abide by all Terms
and Conditions, Rules and Regulations (Exhibit A) upon acceptance of this Agreement. Additionally, the Renter agrees to indemnify, defend and hold
harmless the Center and the City of Shorewood against any and all claims, demands, damages, costs and expenses, including reasonable attorney fees, arising
from the use of the premises by the Renter, including any losses caused by NEGLIGENCE OR STRICT LIABILITY of the Center or Renter or from the
breach or default on the part of the Renter in the performance of any covenant or agreement on the part of Renter to be performed pursuant to the terms of
this Agreement; or from an negligent act of Renter, its agents, contractors, servants, employees, guests through use or contact with premises. In case of any
action or proceeding against the Center by reason of such claim, Renter covenants to defend such action or proceeding with counsel reasonably satisfactory
to the Center.. Failure to comply with any or all of the above stated rules will result in the withholding of the security deposit. The Renter has also
reviewed, completed and signed the attached Damage Deposit form and Rules & Regulations Policy.
AGREED TO BY: APPROVED BY:
Renter: ______________________________________ Rental Coordinator: _________________________________________
(Signature) (Signature)
Date: _______________________________________ Date: ____________________________________________________
1
Rev. 9/18
TERMS & CONDITIONS:
RENTAL
Residents of Shorewood cannot apply for, rent or reserve the facility for a non-resident. Non-residents must apply directly.
This Agreement is not transferable.
Use: The premises may be used only for hosting events.
Condition: Renter shall - at all times - keep the premises, fixtures, and any rental equipment therein, contained in good order,
condition, and in a clean, sanitary and safe condition. Renter shall not permit any waste, damage or injury to the premises.
Renter shall notify the Center's Director upon the failure of equipment or any damages.
Make check(s) payable to: Shorewood Community & Event Center, 5735 Country Club Road, Shorewood, MN 55331
Permits, if applicable, will only be issued in the name of the Renter who will be the responsible party for all communication,
floor plan(s), insurance, and the day of the rental.
DAMAGE DEPOSIT & BREACH OF CONTRACT
A Damage/Breach of Contract deposits due at signing of Agreement. Damage deposit is paid by check or charge, deposit (less
charges) will be returned within thirty (30) business days following the event.
Additional fees and/or damage deposits may be required for unique set-up or decorations.
Renter is liable for any damage done to premises. If repairs or replacement costs exceed the damage deposit, Renter will be
responsible for the excess amount, and charges will be made. Additional causes that would result in withholding return of
damage deposit include, but are not limited to: Items that are broken, lost or stolen; cleaning costs exceeding the allowable
amount; fire alarm system is activated unnecessarily; and/or other extraordinary events or circumstances.
A Breach of Contract occurs if hours are exceeded: The damage/breach of contract fee will be charged if the Renter takes
possession prior to designated time and/or if the building and property are not vacated by 12:00 midnight or scheduled time.
The Renter, guests, and all their service providers (i.e., caterer, DJ, etc.) must be out by 12:00 midnight. For your protection,
your guests should be notified of these hours.
1. Please sign both copies of the Meeting & Event Facility Rental Agreement
2. Make check payable to: Shorewood Community & Event Center
3. Mail one signed form and check to:
Shorewood Community & Event Center
Attn: Rental Director
5735 Country Club Road
Shorewood, MN 55331
2
Rev. 9/18
Shorewood Community & Event Center
5735 Country Club Road, Shorewood, MN 55331
Phone: (952) 474-7635 Fax: (952) 474-0128
Website: www.southshore-center.org
KITCHEN RENTAL AGREEMENT
Applicant Information
Full Name:
Email: Phone:
Current Address: City:
State: Zip Code:
Business Information
Business Name:
Address:
City, State, Zip:
Business Phone:
Product Description:
Food Manager Certification # or Food Safety Certification:
Emergency Contact
Name:
Phone:
Relationship:
Schedule Information
Kitchen Time Requested (Days/Hrs):
How Long (ex: weekly, monthly, etc)?
LIABILITY
By signing this Kitchen Rental Agreement, the Renter agrees to assume the responsibility and legal liability for the above described event, and to abide by all Terms and
Conditions, Rules and Regulations upon acceptance of this Agreement. Additionally, the Renter agrees to indemnify, defend and hold harmless the Center and the City of
Shorewood against any and all claims, demands, damages, costs and expenses, including reasonable attorney fees, arising from the use of the premises by the Renter, including
any losses caused by NEGLIGENCE OR STRICT LIABILITY of the Center or Renter or from the breach or default on the part of the Renter in the performance of any
covenant or agreement on the part of Renter to be performed pursuant to the terms of this Agreement; or from an negligent act of Renter, its agents, contractors, servants,
employees, guests through use or contact with premises. In case of any action or proceeding against the Center by reason of such claim, Renter covenants to defend such action
or proceeding with counsel reasonably satisfactory to the Center. Failure to comply with any or all of the stated rules will result in the withholding of the security deposit. The
Renter has also reviewed the documents required BEFORE working at the Shorewood Community & Event Center kitchen.
AGREED TO BY: APPROVED BY:
Renter: ______________________________________ Rental Coordinator: ____________________________
(Signature) (Signature)
Date: _______________________________________ Date:_________________________________________
Submission of Rental Application: Shorewood Community & Event Center, 5755 Country Club Road, Shorewood, MN
55331
1
09/18
Shorewood Community Center Kitchen Rental
Documents Required BEFORE Working in the Kitchen
Completed Shorewood Community & Event Center Kitchen Rental Application. A $200.00 security deposit
is required before signing rental agreement.
Copy of Food Safety Certification (The State of Minnesota requires individuals to apply for and obtain a
Food Safety Certificate. This certificate can be obtained by contacting Hennepin County Public Health
Department.) If this cannot be met an Itinerant License must be applied for.
Copy of Minnesota Food Manager Certificate, a person who will be either catering or selling food directly to
consumers, must apply for a food license through Hennepin County before you can begin working. You are
licensed for the kitchen that you will be working in, so it is imperative to find your kitchen space before
applying.
Copy of Food Manager Certificate, a person who will be selling their product wholesale to a retailer, needs to
obtain a Minnesota State License and/or contact the Department of Agriculture to obtain approvals.
Copy of Current Insurance Policy (a three hundred thousand dollar liability policy is required to utilize the
commercial kitchen). The Shorewood Community & Event Center and the City of Shorewood MUST be
listed as "Additional Named Insured".
KITCHEN RENTAL FEES:
Kitchen rental fee is due after each rental, or if you rent monthly it must be paid the last rental day of that month.
Kitchen may not be used again until fee is paid for. You may pay by cash or check (made out to Shorewood
Community & Event Center). If your check is returned NSF you must pay by cash or cashier check for that rental
and thereafter.
Rental Fee: $25/hour up to 4 hours
$125 - 4-8 hours – over 8 hours it is an additional $25/hour
48 Hour Notice of Cancellation. If less than 48 Hour Notice: $30.00 Fee
Storage Fee: $50 month - this is due by the 1st of each month
To Be Completed BEFORE Working at Shorewood Community & Event Center Kitchen
1.
Sign Rental Agreement.
2.
Pay $200 Security Deposit.
3.
Review Kitchen Policy and Procedures.
4.
Provide all of necessary documents with your Rental Agreement.
2
09/18
Shorewood Community & Event Center
5735 Country Club Road, Shorewood, MN 55331
Phone: (952) 474-7635 Fax: (952) 474-0128
Website: www.southshore-center.org
ALCOHOLIC BEVERAGE POLICIES
1. Alcoholic beverages may be served at the Shorewood Community & Event Center (SCEC) with consent from
the Shorewood Community & Event Center.
2. Alcoholic beverages may be served, but the activity must include the serving of food. The organization,
group or persons hosting the activity or event must provide all beverages.
a. A Certificate of Liability in the amount of $300,000 or greater naming the City of Shorewood and the
Shorewood Community & Event Center as additional insured is required for this one-time event. Your
insurance company should be able to help you with this matter.
b. A security officer (hired at the renter’s expense) on duty during the event will also be required if alcohol is
served in excess of 3 hours.
3. Alcoholic beverages may only be served until 10:30 p.m. on weeknights and until 11:00 p.m. on Friday and
Saturday.
4. All parties serving and consuming alcoholic beverages in the Center must conform to all City and State liquor
laws.
5. It is recommended that alcoholic beverages be consumed in designated areas only. Occupant will assume all
responsibility for clean-up of glasses and bottles outside the building. Failure to do so will result in the
withholding of damage deposit funds equal to that of additional custodial fees associated with the event.
PLEASE NOTE:
If you are serving alcoholic beverages at your event, be aware that as host of the event you
may be responsible for any accident that may occur if it is due to alcohol use on the part of the person causing
the accident.
I have read and understand these procedures.
Renter: ______________________________________ Date: ____________________
Rev. 09/18
Conference Room Comparison Rental Rates 2018
Name
Capacity
Res Rate
Non-Res Rate
Type of Room
Damage Deposit
Custodial/Set-Up/Tear-Down
Daily Block>4 up to 7 hrs (9 am -4 pm)
$150$120
ShorewoodConference Room25
$20
Monday-Friday All hourly slots (2 hour min)
$30 hr$24 hr
Conference Room
Chanhassen14 to 16$20/hr $15/hr
Minnetonka8 to 40$20/hr$15/hr
Meeting Rooms
Chaska Rainbow Room20$30/hr$25/hr
Mon-Thurs $55 for 2 hours
Gillespie10
Friday-Sunday $70 for 2 hours
Board Room$20 per hour monitor fee is charged for hourly rentals after 4 pm M-Thurs and anytime Fri-Sun
CITY OF SHOREWOOD
RESOLUTION NO. 18-100
A RESOLUTION APPROVING THE RENTAL FEE SCHEDULE FOR THE
SHOREWOOD COMMUNITY AND EVENT CENTER
BE IT RESOLVED
by the City Council of the City of Shorewood that the City Council
hereby approves the attached Rental Fee schedule and other miscellaneous charges for use of the
Shorewood Community and Event Center. Be It Further Resolved that the charges are effective
for rentals or reservations made after January 1, 2019 and staff is directed to incorporate these
charges into the City’s Master Fee Schedule.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 24th day of
September, 2018.
____________________________________
SCOTT ZERBY, MAYOR
ATTEST:
_____________________________________
SANDIE THONE, CITY CLERK
# 9B
MEETING TYPE
City of Shorewood Council Meeting Item
REGULAR
Title / Subject: Water connections
Meeting Date: September 24, 2018
Prepared by: Greg Lerud, City Administrator
Reviewed by: Julie Moore, Communications and Recycling Coordinator; Larry Brown, Director of Public
Works
Attachments: Utility bill insert, Program Description, FAQ
Background: At the last work session, the council directed staff to return with the plan to provide
awareness to those property owners who have access to city water, but who are not yet connected to
the system.
Program: Upon approval by the City Council, an insert will be put in with the October 1 utility bills of
those property owners who have water available but are not connected. The notice will direct them to
a page at our website that will have the program description and an FAQ section. There will also be an
article in the newsletter.
Financial or Budget Considerations: There are minimal expense to the notice.
Next Steps and Timeline: Staff has set a goal of 35% of those receiving the notice will respond to the
city. Staff will track responses and report to the Council by the end of the year. If that response level is
not reached, staff will develop additional notification and engagement.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
WATER CONNECTION INCENTIVE PLAN
The Shorewood City Council recently discussed the number of homes that have access to city water but
are not connected to the city’s system and has approved an incentive plan to encourage properties to
connect.
The City’s Water Access Charge (WAC) is presently $10,000. That amount is supposed to represent the
proportional cost of each connection’s share of the water system. The amount has been $10,000 for
approximately 20 years and it no longer represents the cost of the connection. The city will be
increasing the WAC over the next few years to more accurately track the cost. But for those who
connect to the system before December 31, 2019, the charge will remain $10,000. Connections made
after that time will be rate in place at the time the connection is made.
There is a possibility that the $10,000 has already been fully or partially paid. The city has gone back
through past assessments to determine if there was an assessment previously paid on the property, and
for what amount. If there has been a previous assessment, that principal amount will be deducted from
the $10,000 WAC charge, and that will be the remaining amount due.
Typically, the WAC charge is paid at the time of connection as a lump sum or assessed over a period of
years with an interest rate. As a further incentive, for those connecting to the city system by December
31, 2019 the city will allow the WAC charge to be assessed on their property at zero percent interest for
up to 10 years.
Residents can maintain their private well for irrigation or other outdoor uses. If you chose to continue
to use your well outdoors, a city building permit is required to an inspection can be done to ensure that
the well and city system are separate.
If you are interested in learning more, want to know if an assessment has previously been paid, or have
a question that is not in the FAQ section below, please contact City Greg Lerud at (952) 960-7905, or
glerud@ci.shorewood.mn.us, and he will answer your question or direct you to the proper City staff
member.
FREQUENTLY ASKED QUESTIONS
1.Why am I receiving this information? Your property has been identified as having access to city
water (a service line has been extended into your property, or a water main is close enough to
your property) but are not connected to the system.
2.Why is this an issue now? The City Council asked staff to analyze the water system and the
number of people who are connected and the number who have water available, but who are
not connected. The analysis shows there are approximately 290 parcels that have city water
available but are not connected. Also, there are many new property owners that may not know
that water is available at their property. The Council wants to educate residents about city
water and is encouraging connections through a couple of incentives.
3.Does it cost to connect to the City water system? Yes, the City charges a Water Access Charge
(WAC) of $10,000 for single family homes. The WAC for multi-family and commercial properties
is different.
4.How is the WAC determined? Dividing the cost of installing watermain, hydrants, service
extensions to the edge of the right-of-way, valves, etc. by the number of connections. The
resulting average is the WAC. The WAC amount has been $10,000 for more than 15 years, and
the average cost is much higher than that amount.
5.What are the incentives to connect? First, the council has decided to hold the WAC charge at
$10,000 for those who connect to the system by December 31, 2019. The city will be evaluating
the WAC charge throughout the next year, it is likely to increase significantly over the next few
years. The second incentive is that the city will allow the WAC charge cost to be assessed on
your property over a maximum of 10 years. Finally, that assessment will be done at 0% interest,
provided the principal amount is paid each year.
6.Could I owe something less than $10,000 for a single-family WAC? Yes. During research on
this issue, the city has determined that numerous properties that have not connected to water
have already paid an assessment for water. These assessments could have been paid by a prior
owner. Any amount previously assessed for water will be deducted from the $10,000 WAC
charge. For example, if there was a $5,000 assessment previously paid for water on the
property you own, to connect now, you would have the remaining $5,000 as an assessment.
Likewise, if there was a previous assessment of $10,000, there would be no WAC charge due to
connect.
7.Are there other costs to connect? Yes. The property owner must pay for the service line to be
brought into the house from the water shutoff valve, typically located at the property boundary
at the street, and for the cost of a plumber to connect the water in the house.
8.What are advantages to being on city water? There are several; confidence that the water you
are drinking is safe; availability when power is out; access to optional private service line
insurance
9.What are the disadvantages to being on city water? Some people prefer taste of private well
water, and there is no monthly or quarterly water billing.
10.What happens after December 31, 2019 if I want to connect to city water? You would still
receive credit for any prior assessment, but the cost to connect will be based on the WAC charge
at that time.
11.How often is it recommended that water be tested?
The City is required by law to test the water weekly for fluoride levels, monthly for
bacteriological testing, and reports annually for copper, lead, arsenic, gross alpha particles,
combined radium, total haloacetic acids, total chlorine and floured as part of the annual
Consumer Confidence Report for the water system and is available here:
http://www.ci.shorewood.mn.us/pages/pdfdocs/2017%20CCR.pdf
There is no specific requirement for testing private well water. However, the MN Department of
Health recommends testing well water every three years. MN law does not require that well
water be tested prior to the transfer of a property, but many banks and lending institutions
require it as part of the mortgage process.
12.Why should I have my water tested? Many contaminants found in water are tasteless and
odorless and can only be detected by testing the water. Even at low levels, many of the
contaminants can cause health issues.
13.How can I test my well to know what it is in my water? The City has negotiated a favorable
price to conduct a water test through Twin Cities Lab. For $140 the lab will test for four main
contaminants – coliform, nitrates, arsenic, and lead. These tests can also be conducted by any
State-approved laboratory. Regardless if you choose to connect to the city’s system, the City
urges you to test your water, so you can make an informed decision.
14.After connecting to the city’s water system, can I continue to use my well in any way? Yes.
Private wells are permitted to continue to be used for outside purposes – irrigation, cleaning,
etc. A plumber must disconnect the private well from the inside system, and that must be
inspected by the Building Official. You may also choose to abandon the well.
15.What is the next step if I am interested? Contacting the city to express interest and determine
if an assessment has previously been paid, and if so, the amount. If you desire to proceed with
connection, the city will work with you on an assessment agreement. Once that is in place, you
can hire a contractor make the connection.
WELL TROUBLES? WATER TROUBLES?
JUST INTERESTED IN CONNECTING TO CITY WATER?
You are receiving this insert because city water is available at your property, but your home is not
connected to the city system. There could be a couple of reasons why – you are happy with your well,
or perhaps you recently purchased the property and are not aware that water is available. Whatever
the reason, the City wants you to know there is an opportunity to connect to the system for a rate that
will be available through December, 2019.
There is too much information to put on this form, so if you are interested in learning more, please visit
the City’s website: www.ci.shorewood.mn.us where you will find additional information.