11-13-18 CC WS Agenda Packet
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
TUESDAY, NOVEMBER 13, 2018 IMMEDIATELY
FOLLOWING CANVASSING
BOARD MEETING
AGENDA
1. CONVENE CITY COUNCIL WORK SESSION
A. Roll Call
Mayor Zerby _____
Johnson _____
Labadie _____
Siakel _____
Sundberg _____
B. Review Agenda
ATTACHMENTS
2. CIP
Finance Director Memo
3. STREET CIP DISCUSSION
Engineer Memo
4. ADJOURN
#2
MEETING TYPE
City of Shorewood Council Meeting Item
SPECIAL
Capital Improvement Plan 2019-2028
Title / Subject:
Meeting Date: November 13, 2018
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Greg Lerud, City Administrator; Marie Darling, Planning Director; Larry Brown, Public
Works Director; Alyson Fauske, City Engineer
Attachments: Capital Improvement Program 2019-2028: Projects by Funding Source
Capital Improvement Program 2019-2028: Street Improvements: Projects & Funding
Sources by Department
Capital Project funds Revenue & Expenditure Projections
Policy Consideration: On an annual basis, the City Council adopts a Capital Improvement Plan (CIP).
The CIP lists major capital improvements, and the sources to pay for them. Items in the CIP are not
mandated, and the Council reviews capital spending throughout the year.
Background:
Shorewood Community & Event Center (SCEC): Capital items for the SCEC include building
improvements and equipment for the Center. Transfers from the General Fund are the planned
source to pay for these items.
Park Improvements: Badger Park playground improvements are listed for 2019 in the amount of
$550,000. To partially fund the playground improvements, a transfer in of $120,000 from the
General Fund to the Parks capital fund is contemplated for 2018, specifically to pay for the
authorized poured in place rubber surface. The Parks capital fund balance is projected to
remain positive through 2020, but shows significant fund balance deficit balances for 2021 and
thereafter. In order to complete the proposed park projects beginning in 2021, revenue sources
will need to be determined.
Equipment Replacement: The majority of the CIP for equipment replacement pertains to Public
Works items, and also includes some administrative technology items. The City’s Equipment
Replacement capital fund projection maintains a positive level throughout the duration of the
ten-year CIP. A transfer in of $140,000 from the General Fund is currently budgeted for 2019,
and is scheduled to increase thereafter by $5,000 per year.
Street Improvements: City staff has met and discussed overall infrastructure system
recommendations and is proposing the following options:
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
2019: Island Roads
o
2020: Glen/Amlee/Manitou, and Woodside
o
2021: Edgewood, and Excelsior Blvd
o
2022: Birch Bluff, and Noble Road
o
2023: Strawberry, Grant Lorenz, and Eureka
o
For each of the proposed street improvement projects, it is assumed that the Water, Sewer, and
Stormwater funds will fund associated utility costs. A transfer in of $810,000 from the General
Fund to the Street Reconstruction fund is currently budgeted for 2019 and is scheduled to
increase thereafter by $25,000 per year. It appears the Street Reconstruction fund will have
sufficient funds to pay for the 2019 street improvement projects without additional financing.
However, beginning in 2020, the Street Reconstruction fund activities are projected to result in a
significant fund deficit. In addition, the City’s utility funds may be significantly depleted. In
order to complete the proposed street projects from 2020 and on, significant financing sources
must be determined. This will likely require bonded debt financing, and allow for the spreading
of repayments over a period of years. To repay the bonded debt, a combination of annual
property tax levies and utility fund contributions will be necessary.
Trails: Placeholder amounts are included. Projects are to be determined.
Utility Funds: The Capital Improvement plans for Water, Sewer, and Stormwater funds include
equipment, portions of street infrastructure projects, as well as maintenance and preventative
maintenance items. As noted, the utility funds cash reserves are not likely to be sufficient to
finance the utility portions of the proposed street improvements. In order to finance the
improvements, bonded debt with debt service repayments supported by property tax levies and
utility revenues will be necessary.
Next Steps and Timelines: The 2019-2028 Capital Improvement Plan will be on the 12/10/18 City
Council agenda for approval.