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11-13-18 CC Reg Mtg Agenda Packet CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS TUESDAY, NOVEMBER 13, 2018 7:00 P.M. AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call Mayor Zerby___ Johnson___ Labadie___ Siakel___ Sundberg___ B. Review Agenda Attachments 2. CONSENT AGENDA – Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes of October 22, 2018 Minutes B. Approval of the Verified Claims List Claims List C. Approval of Assessment Agreement City Administrator Memo Resolution 18-112 D. Approval of Unpaid Assessments Finance Director Memo Resolution 18-113 E. Holiday Schedule City Clerk Memo F. Approval of Contract Addendum with TimeSaver City Administrator Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING A. 7:00 P.M. Public Hearing – Vacate Utility Easement Planning Director Applicant: John Johannson Memo Location: 27968 Smithtown Road Resolution 18-114 5. REPORTS AND PRESENTATIONS 6. PARKS A. Report by Commissioner Rock on 10-23-18 Park Commission Meeting Draft Minutes CITY COUNCIL REGULAR MEETING AGENDA – TUESDAY, NOVEMBER 13, 2018 Page 2 7. PLANNING A. Report by Commissioner Davis on 10-30-18 Planning Commission Meeting Draft Minutes B. Release Draft Comprehensive Plan 2040 to Adjacent Jurisdictions Planning Director Memo Resolution 18-115 C. Variance Request for Additional Signage – Revised Resolutions Planning Director Memo At 19285 State Hwy 7 (Starbucks) Resolution 18-108 Resolution 18-116 8. ENGINEERING/PUBLIC WORKS A. Accept Improvements and Authorize Final Payment for 2018 Sealcoat Project, Engineer Memo City Project 18-05 Resolution 18-117 9. GENERAL/NEW BUSINESS A. Internet Proposal City Administrator Memo B. Shorewood Community and Event Center Rates City Administrator Memo Resolution 18-118 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Building Permit and Rental Permit Update Planning Director Memo 2. Water Leak Report B. Mayor and City Council 11. ADJOURN 2A CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS MONDAY, OCTOBER 22, 2018 7:00 P.M. MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present: Mayor Zerby; Councilmembers Johnson, Labadie, and Siakel; Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: Councilmember Sundberg. B. Review Agenda Johnson moved, Siakel seconded, approving the agenda as presented. Motion passed 4/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Johnson seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Meeting Minutes of October 9, 2018 B. City Council Regular Meeting Minutes of October 9, 2018 C. Approval of the Verified Claims List D. Approval of 2018 Audit Engagement Letter E. Approval of 2018 Hennepin County Hazard Mitigation Plan, RESOLUTION NO. 18- 105, “A Resolution Adopting the Hennepin County All-Hazard Mitigation Plan.” F. Accept Artic Fever Donation from HomeAdvisor and Mediacom, RESOLUTION 18- 106, “A Resolution Accepting Donations to the City of Shorewood 2019 Artic Fever Event.” Councilmember Johnson thanked HomeAdvisor and Mediacom for their contributions to Artic Fever. Motion passed 4/0. 3. MATTERS FROM THE FLOOR - None CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 2 of 7 4. PUBLIC HEARING - None 5. REPORTS AND PRESENTATIONS - None 6. PARKS A. Accept Quote for PIP Rubber Surface at Badger Park Playground Planning Director Darling noted that the City had received a quote for the poured in place (PIP) rubber playground surface and noted that the price includes the aggregate, rubber, and installation. She noted that the installer requires a fifty-percent down payment now and the remaining payable after installation. Staff recommended approval. Councilmember Johnson asked if there was any difference in this price from what the Council had previously seen. Planning Director Darling stated that because the plans calls for concrete edging, this product does not need to be poured over an entire concrete bed, which brought the price down $33,000 from the original estimate. Siakel moved, Johnson seconded to accept the quote for PIP Rubber Surface at Badger Park Playground, RESOLUTION NO. 18-107, “A Resolution Authorizing Purchase of Playground Surface.” Motion passed 4/0. 7. PLANNING A. Report by Commissioner Reidel on the October 2, 2018 Planning Commission Meeting Commissioner Reidel gave an overview of discussion and recommendations from the October 2, 2018 Planning Commission Meeting. He explained the request for two additional signs for the drive-thru at the Starbucks at 19285 State Highway 7. He noted that the Planning Commission was not certain that the digital confirmation board actually constituted additional signage and recommended approval of the request in a four/one vote, subject to the condition that the total area of the menu board and the pre-order board would not exceed thirty-two square feet. B. Variance Request for Additional Signage at 19285 State Highway 7 (Starbucks) Planning Director Darling stated that this variance request is for two free-standing signs to be located at 19285 State Highway 7. She explained that the applicant is proposing three signs including the menu board, a pre-sale sign and a digital order confirmation monitor. She presented pictures of the proposed signage. She noted that the pre-sale sign would be placed about a car length back from the order menu board. She stated that staff had initially recommended approval of the digital confirmation screen because of a change in technology and denial of the pre-sale sign because they felt it was just additional advertising. She noted that there was not data submitted that showed the pre-sale sign really improved the wait time in the drive- thru. She stated that the Planning Commission felt that having a few menu suggestions on the pre-sale sign may move people through the drive-thru process a little more quickly. She reiterated that the Planning Commission had recommended approval with some conditions. Councilmember Johnson asked if the canopy sign that says Starbucks was considered part of the total square footage. Planning Director Darling stated that the Planning Commission did not recommend that the order CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 3 of 7 confirmation board be included in the total square footage amount and also recommended removing the signage that says Starbucks on the side of the canopy. Councilmember Siakel asked for staff’s initial thoughts and recommendation regarding this application. Planning Director Darling stated that in the narrative from the applicant they had indicated that the pre-sale board could decrease the amount of time that vehicles spent deciding what they wanted to order, however, staff felt that there was not concrete information provided to support that claim. She stated that the information they submitted and her own research, she found split results on the effectiveness of the pre- sale boards to decrease wait times. Councilmember Siakel stated that when she thinks of a variance, she thinks of a hardship and she doesn’t see a hardship in this situation. Planning Director Darling noted that the new language is “practical difficulties” and there are three tests that the City uses; reasonable request; self-created situation; essential character of the area. Mayor Zerby stated that he has concerns about light pollution with additional lighted signage. Councilmember Labadie stated that her initial thoughts are that this is a self-created issue, is not a reasonable use and does not fit with the essential character of the area. She stated that she did not support the Starbucks in this location or vote in favor of the drive-thru and does not feel she will vote in favor of this variance. She stated that this was a split vote at the Planning Commission meeting with Commission Gorham voting in opposition. She asked if the minutes contained a good summary of what happened at the meeting or if there was more information that could be shared. Planning Director Darling stated that she felt the minutes reflected a very good summary of what happened and the discussion at the Planning Commission meeting. Commissioner Reidel stated that the Planning Commission discussed and shared the same concerns that the Council is raising. He stated that what tilted the majority in favor of granting this variance was the argument that this could, in some small measure, improve the traffic in this situation. He noted that the landscaping plan that is proposed has a significant row of trees between the business and State Highway Seven which could mitigate the possible light pollution. Councilmember Labadie asked about the information received by Planning Director Darling with relation to the pre-sale board. Planning Director Darling explained that there was a statement in information submitted by the applicant that said the pre-sale board would speed up the order times but she did not see any particular studies that would show that to be true. She stated that the closest thing she found had a split opinion on pre-sale boards, but noted that they had not looked at coffee shops in particular, just fast food establishments. She noted that she had attached the studies and suggested that perhaps the applicant could address some of the Council’s questions. Jodi Keller, representing Hilton Displays, stated that she agreed that the information available on-line had not studied coffee shops. She stated that from personal experience using drive-thrus, she feels the pre-sale board allows her to see featured or seasonal items and helps her make up mind more quickly. She explained that the boards will be illuminated with LED lights and not neon. She stated that the lettering on the side of the canopy is acrylic and can be taken off easily. She noted that typically the digital order confirmation monitor is not viewed as a sign. Councilmember Labadie stated that in her opinion, she does not see the need to grant a variance to Starbucks. She noted that there is not any hard-core, concrete evidence that this will speed up cars going CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 4 of 7 through the drive-thru. She stated that she has experience with this intersection that she feels is dangerous and unless someone can show her concrete evidence that this pre-sale board will decrease time spent in the drive-thru line, she will not vote in favor of this request. She stated that she will not risk voting in favor of this if it may increase the time in the line by even two seconds because she feels a great number of the customers in peak times will be high school students. She stated that she does not feel additional signage is needed and that the City does not need to grant a variance. Councilmember Johnson asked how much of the pre-sale board would be taken up with seasonal items rather than items that are on the main menu. Ms. Keller stated that it varies and explained that there are different switch-outs to promote other items, such as strictly breakfast items. She stated that she believes all of the current locations in Minnesota have a pre-sale board to increase the drive-thru pattern. Councilmember Johnson stated that if the pre-sale board is not taken up with the entire menu, it is not facilitating traffic flow. He stated that when this project was approved, there were a number of traffic improvements that were required and asked if they had been completed. Ms. Keller stated that she could not answer those questions. City Engineer Fauske stated that she had driven past the site today and it appears that the majority of the work on the Highway 7 frontage road is complete. Vine Hill still has work to be done, but it is nearing completion. Councilmember Labadie stated that Starbucks is a unique company that has its own language for sizes of beverages and she feels that the people that will be frequenting the establishment during peak times know the language and do not need a pre-sale board to help them. She explained that unless she is presented with evidence that this will in fact decrease the amount of time that cars will be in line, she agrees with Councilmember Johnson that this is merely advertising. Johnson moved, Labadie seconded, to direct staff to prepare findings of fact and a resolution to deny the variance request for additional signage at 19285 State Highway Seven, but allow the digital order confirmation monitor. Motion passed 4/0. C. Encroachment Agreement Request for 5865 Glencoe Road Planning Director Darling explained that this request is from property owners, Rick and Linda Denman who had recently subdivided their property. She noted that as a condition of the subdivision, the City required ten-foot easements along each of the existing and new property lines for both lots and required the applicant to remove the decks and other structures that encroached into the easements. She stated that when the homeowner removed the deck from the home, the applicant realized that the cellar door also encroached. She explained that the door is three feet wide and six feet long and was not included in the survey, so nobody noticed it until the deck was removed. She stated that this cellar door is the only way to get appliances and large items into the basement of the home. She explained that City Attorney Keane has worked with her to prepare an encroachment agreement which allows for the property owner to keep the cellar door until such time as the City needs to access the easement. She noted that the encroachment agreement would be recorded against the property and would apply to all future owners. Staff is recommending approval. Siakel moved, seconded by Labadie to approve RESOLUTION NO. 18-109 “A Resolution Approving the Encroachment Agreement for the property located at 5865 Glencoe Road.” Motion passed 4/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 5 of 7 8. ENGINEERING/PUBLIC WORKS - None 9. GENERAL/NEW BUSINESS A. Organized Garbage Collection Survey Proposal City Administrator Lerud stated that at the September 24, 2018 Work Session meeting, the Council directed staff to obtain a quote for conducting a scientific survey as part of the investigation of organized garbage collection for the City. He explained that he had contacted three firms and the City received one proposal back, from the Morris Leatherman Company. He stated that there was a question raised by a member of the audience that attended the work session about holding a city-wide referendum on this question. He gave background information on a Minnesota Supreme Court decision of a case by Hands Off Our Cans versus the City of Bloomington that said the petitioners do have a right under charter to make that request and have it be a ballot question because they are a home-rule or charter city. He stated that Shorewood is a statutory City, so it is prohibited from holding a referendum on this matter, but the City can use other means to solicit information from the residents, such as a survey. Staff is recommending approval of the proposal and noted that Morris Leatherman will sit down with the Council to craft the questions. Councilmember Siakel asked if surveying 400 of the 2,700 homes in the City should be enough information. City Administrator Lerud stated that Morris Leatherman are the experts, but assumes the City reserves the right to increase that number if they so desire, but it may also increase the cost. Councilmember Johnson stated that from his knowledge of statistics from his undergraduate work, 400 homes is more than what will be needed to obtain a “p value”. He asked that there be some communication with residents that the survey calls will be coming, with the hopes that it will increase participation. Councilmember Siakel stated that she would like to leave the process up to the experts. Councilmember Labadie asked if the survey questions would be available to the public beyond the 400 people. City Administrator Lerud stated that is at the Council’s discretion. Councilmember Labadie stated that she is wondering about a resident who does not receive a phone call but would like to submit a written response that includes their name and street address. City Administrator Lerud stated that it would certainly be possible, but suggested keeping them separate than the ones the survey company is doing because they are conducting a scientific survey. Councilmember Siakel reiterated that she feels the City should leave the entire process up to the experts. Councilmember Labadie stated that she does not want a resident to come in three months after the survey and state that they never had a chance to have their voice heard. City Administrator Lerud stated that he receives calls from residents who express their opinion, so he is already gathering some of this information. Johnson moved, Siakel seconded, Accepting the Proposal from Morris Leatherman Company for an Organized Garbage Collection Survey. Motion passed 4/0. B. Purchase Agreement for Property on Smithtown Road Administrator Lerud explained that for the last year the City has been working cooperatively with the Minnehaha Watershed District to come up with a comprehensive storm water management solution for the western part of the City. He stated that it has been determined that an area for storage, volume, and rate control will be needed which will require land acquisition. He stated that a property was identified at 26245 Smithtown Road that is over four acres and the property owner was contacted to begin discussion about CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 6 of 7 purchasing the property for that purpose. He stated that there is a tentative agreement that has a few revisions that were not in the packet. He gave a brief overview of the changes in the purchase and lease agreements. Mayor Zerby thanked the property owner for working with the City on this and noted how helpful this will be to the City. Siakel moved, Labadie seconded, Approving RESOLUTION NO. 18-110, “A Resolution Approving the Purchase Agreement for the property located at 26245 Smithtown Road.” Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. Monthly Budget Report Finance Director Rigdon noted that since it is close to year end he is estimating that there will be about a $230,000 surplus. He noted that it is largely due to the large amount of permit revenue that the City has received. He stated that he is also estimating a positive outcome in the expenses side of things at $77,000 under budget. Mayor Zerby expressed his thanks for the style of reporting that Finance Director Rigdon submitted because it was very easy to understand. 2. Investment Report Finance Director Rigdon explained that the City’s priority order is safety, liquidity, and yield. He noted that the investment portfolio was at about $10,000,000 at the end of September 2018 with the average yield at two point three to two point four percent. Mayor Zerby reiterated that he also liked the way this report was laid out for the Council. Zerby moved, Siakel seconded, to accept the quarterly investment report as submitted. Motion passed 3/0/1 (Johnson - abstained). Other Director Brown stated that the watermain flushing continues on the west end of the City. He stated that he has checked on the light but Excel Energy forces are down south taking care of hurricane damage which has delayed the installation. City Engineer Fauske stated that some of the striping has been freshened up throughout the City and are still planning to complete the painting on the crosswalks. She stated that there is rock being put down on Riviera Lane with curbing scheduled to be poured on October 24, 2018 and paving next week, weather permitting. She stated that for Mann Lane, they are continuing to wait for the utility pole and services to be moved. Planning Director Darling noted that the goats were delivered to Freeman Park last week and she feels they have done an admirable job clearing the buckthorn. Councilmember Johnson stated that he had heard that an unleashed dog was able to make it into the electrified fence. Planning Director Darling stated that was CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES OCTOBER 22, 2018 Page 7 of 7 correct and noted that there are phone numbers listed on the enclosure if they need to be contacted for this type of situation. Mayor Zerby reminded everyone that the City does not allow unleashed dogs at the parks. City Clerk Thone stated that early voting has been very busy and that seven days before the election, direct balloting will begin. She noted that the City will be open on Saturday, November 3, 2018 from 10:00 a.m. to 3:00 p.m. for early voting. City Administrator Lerud reminded the Council that the first meeting in November will be Tuesday, November 13, 2018 due to the Veteran’s Day holiday. B. Mayor and City Council 11. ADJOURN Labadie moved, Johnson seconded, Adjourning the City Council Regular Meeting of October 22, 2018, at 7:58 P.M. Motion passed 4/0. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: November 13, 2018 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 64899 - 64948 & ACH 831,636.25 Total Claims $831,636.25 We have also included a payroll summary for the payroll period ending October 28, 2018. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents an budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may r expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. 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The first one to take advantage of the program is the owner of 25840 Smithtown Road. This property had a prior water assessment of $5,000 that has been paid, so only the balance is owed. The attached assessment agreement was developed in consultation with the city attorney and it will be used for future connections. Recommendation / Action Requested: Staff recommends approval of the assessment agreement. Next Steps and Timeline: The assessment will be certified with the County Assessor’s office. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ASSESSMENT AGREEMENT THIS AGREEMENT is made this ___ day of _________________ , 20__, by and between the City of Shorewood (SHOREWOOD), a municipal corporation organized under the laws of the State of Minnesota, located at 5755 Country Club Road, Shorewood, MN 55331 and Deborah Lien Bierbaum, 195 Woodpecker Ridge, Excelsior, MN 55331 (OWNER). RECITALS WHEREAS, the OWNER is the owner of The Real Property located at: 25840 Smithtown Road, Shorewood, MN 55331; PID 32-117-23-14-0024 (PROPERTY); and, WHEREAS, the OWNERS desire to connect to the municipal water supply; and, WHEREAS, the present Water Access Charge is $10,000; and, WHEREAS, a previous assessment for water in the amount of $5,000 was paid, AGREEMENT NOW THEREFORE, pursuant to the mutual agreements provided herein, it is agreed by and between the CITY and the OWNER as follows: 1.The OWNER represents and warrant that they are the OWNER of the PROPERTY and that they have full legal authority to encumber the PROPERTY and that as of the date of the execution of this agreement, the OWNER have fee title to the Property subject only to the liens, interests or encumbrances of record. 2.The OWNER understands and request to levy the Water Access Charge assessed against the PROPERTY in the amount of $5,000. 3.The OWNER understands and agree that SHOREWOOD will provide that the assessment is payable in five (5) annual installments and will bear an interest rate of zero (0.0) percent per annum. Said assessments shall begin with taxes paid in 2019, and collected with the ad valorem taxes at the times due as determined by Hennepin County. 4.The OWNER agrees that the covenants, waivers and agreements contained in this Agreement shall bind the successors and assigns of the OWNER and shall encumber the PROPERTY in accordance with the agreements described herein. 5.The OWNER hereby waives notice of public hearing and waive the public hearing required by Minnesota Statutes §429.031 with respect to the assessment. 6.The OWNER waives their rights in all respects, pursuant to Minnesota Statutes §429.081, to appeal to district court, the levy of the water assessment charge described herein. 7.The parties agree that this Agreement shall be recorded with the Hennepin County Recorder. OWNER By: ______________________________________ Date: _________________________ CITY OF SHOREWOOD By: ______________________________________ Date: _________________________ Its _____________________________ By: ______________________________________ Date: _________________________ Its _____________________________ STATE OF MINNESOTA ) ) SS: COUNTY OF HENNEPIN ) The foregoing ASSESSMENT AGREEMENT dated _________________________ was sworn and subscribed before me in person this ____ day of _________________, 20__ by _________________. __________________________________ Notary Public STATE OF MINNESOTA ) ) SS: COUNTY OF HENNEPIN ) The foregoing ASSESSMENT AGREEMENT dated _________________________ was sworn and subscribed before me in person this ____ day of _________________, 20__ by Scott Zerby, Mayor, and by Greg Lerud, City Administrator of the City of Shorewood (a Minnesota Municipal Corporation), who are personally known to me, on behalf of the Corporation and pursuant to the authority of the City Council. ____________________________________ Notary Public CITY OF SHOREWOOD RESOLUTION NO. 18 – 112 A RESOLUTION APPROVING ASSESSMENT FOR 25840 SMITHTOWN ROAD, SHOREWOOD WHEREAS the owners of 25840 Smithtown Road signed an Assessment Agreement to have the Water Access Charge assessed against the property, NOW THEREFORE BE IT RESOLVED that the Shorewood City Council hereby approves the following assessment: $5,000 Property address: 25840 Smithtown Road Property ID Number: 3211723140024 Owner: Deborah Lien Bierbaum BE IT FURTHER RESOLVED that said assessment shall be payable in five equal installments bearing an interest rate of zero (0) percent per annum beginning January 1, 2019. th Adopted this 13 day of November, 2018. ____________________________ Mayor Scott Zerby ATTEST _________________________ Sandie Thone, City Clerk City of Shorewood Council Meeting Item 2D Title/Subject: Resolution Certifying Unpaid Charges Meeting Date: Tuesday, November 13, 2018 MEETING TYPE Prepared by: Joe Rigdon, Finance Director Regular Reviewed by: Michelle Nguyen, Senior Accountant Meeting Attachments: Resolution Policy Consideration: Pursuant to Shorewood City Code 903.09, Subdv. 3(e) Tax Assessments, all delinquent accounts may be certified by the clerk who shall prepare an assessment roll each year providing for assessment of the delinquent accounts against respective property served and delivered to the city council for adoption prior to November 30 th of each year. Upon adoption the clerk shall certify to the County Auditor the amount due, plus a certification fee as established in the Shorewood Master Fee Schedule and the County Auditor shall thereupon enter the amount as part of the tax levy on the premises to be collected during the ensuing year. Background: The City of Shorewood is responsible for providing water, sewer, stormwater, recycling and zoning services to property owners within the city limits. The city has established fees for the provision of these services as delineated in the City’s Master Fee Schedule. The city has a procedure for collection of past due fees pursuant to Shorewood City Code, Section 903.09. City staff has worked diligently to collect the delinquent amounts minimizing the unpaid charges to be certified with the 2018 county tax rolls. All delinquent accounts were notified of the process pursuant to state statute and had sufficient time to make payment arrangements or pay the unpaid charges. In addition, all delinquent account holders were notified that property owners wishing to object to proposed assessments against their property should attend the November 13, 2018 city council meeting where council would consider the assessment levied against their property. Action Requested: Staff respectfully recommends the city council hear and consider any property owner objections to the proposed assessments and approve (with changes if applicable) the Resolution Therein Certifying Unpaid Charges to the 2018 Hennepin County Tax Rolls. Motion, second and simple majority vote required. Connection to Vision/Mission: Consistency in providing residents quality public services, a healthy environment, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN RESOLUTION 18-113 A RESOLUTION CERTIFYING UNPAID CHARGES ON THE 2018 HENNEPIN COUNTY PROPERTY TAX ROLLS WHEREAS , pursuant to proper notice given as required by law, the Shorewood City Council has met, heard, and passed upon all objections to the proposed certifications of unpaid charges for municipal fees and utilities; and WHEREAS , the delinquent amounts have been minimized through diligent collection efforts by city staff. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD AS FOLLOWS: Such proposed certification of unpaid charges, a copy of which is available in the City Clerk’s office and referred to as Exhibit 1 and made a part of the resolution hereof, is hereby accepted and shall continue a lien against the lands named therein. Such certification, which is due to the County Auditor no later than November 30, 2018, shall be payable over a period of one year on or before the first Monday in January. The owner of the affected party may, at any time prior to certification of unpaid charges to the County Auditor, pay the whole of the certified unpaid charges to the city clerk on such property, including the assessment fee of $50.00 payable to the City of Shorewood. The clerk shall forthwith transmit a certified copy of this certification roll to the County Auditor to be extended on the property tax lists of the county and such certified unpaid charges shall be collected and paid over in the same manner as property taxes. Hennepin County Special Assessment Division is hereby authorized to certify the unpaid charges, on the 2018 property tax rolls payable in 2019, for the following services: Water Levy #20008 To be Determined Sewer Levy #20009 To be Determined Stormwater Levy #20010 To be Determined Recycling Levy #20011 To be Determined Fines Levy #20012 To be Determined Delinquent Fee Levy #20013 To be Determined Total Levy-City of Shorewood $72,447.06 preliminary th ADOPTED BY THE SHOREWOOD CITY COUNCIL this 13 day of November 2018. ______________________________ ATTEST: Scott Zerby, Mayor ________________________________ Sandie Thone, City Clerk City of Shorewood Council Meeting Item Title / Subject: City Hall Holiday Schedule 2F Meeting Date: Tuesday, November 13, 2018 MEETING TYPE Prepared by: Sandie Thone, City Clerk Regular Reviewed by: Greg Lerud, City Administrator Meeting This year, the December Holiday schedule pursuant to the Personnel Policy provides for a half-day holiday for Christmas Eve, a full day holiday for Christmas Day and a full day holiday for New Year’s Day. The office will be closed a half-day on Monday, December 24 th, a full day Tuesday, December 25, 2018 and a full day Tuesday, January 1, 2019 in observance of Christmas Eve, Christmas Day and New Year’s Day. Phone and walk-in business is typically very slow the week between Christmas and the New Year. In addition, many employees opt to utilize vacation days for some or many of these days. Staff is requesting to officially close city hall this year all day on Monday, December 24, 2018 in observance of the Christmas Eve Holiday. City Hall Staff may use personal, vacation, or accrued comp time for the additional four (4) hours not covered by holiday pay. As established by the Union contract, the Public Works Department will remain open for the half-day on Monday, December 24, 2018. City Hall closures are posted on the city website, in the newsletter, and posted on the front door at City Hall. Council Action Requested: Staff is respectfully requesting consideration of a motion authorizing the official closure of City Hall for the Christmas Eve Holiday on December 24, 2018 and to allow staff to use personal, vacation or comp time for the additional four hours not covered by holiday pay. Motion, Second and Simple Majority. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 #2F MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: TimeSaver Secretarial Contract Meeting Date: November 13, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Sandie Thone, City Clerk Attachments: Addendum to Recording Secretary Service Agreement Background and Recommendation: After Chris Freeman retired at the beginning of this year, the city contracted with TimeSaver Off Site Secretarial, Inc. for city council and planning commission minute preparation. Staff has been very satisfied with the quality of their work and recommend approving the contract addendum as submitted. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 a a a a / a a a a a a a a a e a a a CD W C) N r z C) 0 0 M 0 a � �vu a X0 a a a a � a a a a a a a m 0 a) a) V N J e1 !�l H � - L� �a Or Q) J �a a a a a a a a a a a a a a a a a a a a a a a 0 U L a � R U ca c 0 0 v Q. .Q 0 � L Cl) a John J. Johannson 27968 Smithtoiwi Road Shorewood, MN 55331 612 -817 -2302 August 15, 2018 Marie Darling Planning Director City of Shorewood 5755 Country Club Road Shorewood, MN 55331 RECEIVE 4 RE: 27968 Smithtown Road. Vacation of Sanitary sewer easements, and re- granting of new Sanitary sewer easement. Dear Marie, Pursuant to our discussions, this letter serves as a request to vacate certain sanitary sewer easements on my residential property and the granting of a new, more appropriate sanitary sewer easement through my property. As we have reviewed, the current easements are situated such that the existing sanitary line is not fully within the existing easement area at all times, and in general, the existing sanitary line is situated at the far extreme of the easement area in most instances. The newly granted easement will be situated such that the existing sanitary line will be positioned directly down the middle of the new easement area — which will afford appropriate access, when and if necessary. I have attached a check payable to the City of Shorewood in the amount of $300 for the fee. Two drawings are attached. The first is the "Vacated Easement Exhibit" which identifies the existing easements to be vacated. The second drawing is the "Proposed Easement Exhibit" which outlines the new easement area and includes a detailed legal description. All easement areas to be vacated and all new areas to be granted under easement are entirely on my fee -owned property, and do not cross over into any adjoining property. Further, as evidenced by my signature below, I represent that I am the sole owner of this property and thus my signature below evidences the agreement of the majority of the property owners to approve of this easement vacation and re- granting. For your reference, I have also attached a copy of the original deed from the purchase of this property, as well as a copy of the County public records confirming that I am the sole owner of record. Please let me know if you need anything else in order to process this request. Sincerely, John J. Johannson 27968 Smithtown Road Shorewood, MN 55331 Acknowledged and Approved: John J. Johannson N 0 30 60 Feel Ala LEGEND Ss — denotes Sanitary Sewer Line per Markings on Property Os denotes Sanitary Manhole 41 Northerly Line of Lot 2, Block 1, NOROUAL ADD1170N:. I Westerly Line o/ Lot 2, / Block 1, NOROUAL AO1117ON�., ^/ y ! x9'45 "W.n6.93 54154/57 "I San. MH _ 55� 15.25 N4154577E�'} \� \ Survey Line'` Present �\ L 60.d 2231 „ � 5764836 "W �I -10 43 Easterly Line U L o 'Black 1, Line of L o u`� 0• � X90• . o�P v 0 Proposed Sanitary Sewer Easement Area = 2787.41 SF. \ MH 4 V Shoreline 7 '• "iS42594BSW LAKE MINNETONKA PROPOSED SANITARY SEWER EASEMENT I hereby certify that this survey, plan, 01 report was prepared by me or under my direct supervision and that l am a duly Licensed Land Surveyor under the laws ofthe State of Minnesota. /1U ---0o-�' Paul E. Otto License #40062 Date: 8 -9 -18 ® denotes iron monument found Requeste O denotes 112 Inch by 14 inch iron pipe set and marked by �•. Easterly Line of Lot 2, �Block 1, NOROUAL ADDmON I RECEIVEL) AUG 20 2018 Y OF SHORCO /OOD A perpetual 15.00 foot easement for sanitary sewer, purposes over, under, and across that port of Lot 2, Block 1, NORQUAL ADDITION, Hennepin County, Minnesota. The centerline of said easement is described as follows: Commencing at the most Northerly corner of said Lot 2, Block l; thence on an assumed bearing of South 76 degrees 48 minutes 36 seconds West, along the Northerly line of sold Lot 2, Block 1, a distance of 10.43 feet to the point of beginning of sold centerline; thence South 37 degrees 41 minutes 25 seconds West, o distance of 80.14 feet; thence South 72 degrees 57 minutes 45 seconds West, a distance of 159.83 feet; thence South 37 degrees 43 minutes 26 seconds East, a distance of 85.46 feet; thence South 56 degrees 15 minutes 18 seconds East, o distance of 86.70 feet; thence South 62 degrees 11 minutes 35 seconds East, a distance of 3.75 feet to the Southerly line of said Lot 2, Block 1, and said line there terminating. The sidelines of said easement shall terminate at the Northerly, Westerly, and Easterly lines of said Lot 2, d By Welsh Companies License #40062 Date: Drawn By.• Scale: Checked By.. 8 -6 -18 1 S.O.S. V =30' 1 P.E.O. v�v.ottoassodates.cnm nev,oeu. T.�0 9WestO/N et BuRalo, MN 65 55313 13 (763)662_4727 Protect No. SSOCIATES Fax: (763)662522 — e , -_, - - - - -- t —o5ea Vacated Easement Exhibit LEGEND — SS — denotes Sanitary Sewer Line per Markings on Property OS denotes Sanitary Manhole — — — — — — denotes Drainage and Utility Easement per the plot NORQUAL ADDITION N 4 576%18'36 "W 5.42 ^�'N4047'34 "W 19. p6y9��y/ r 9p10 L r \ Son, MH / 54134 57 W / _ Sq 66'59fW� / ' — .�-, Proposed Vacated Easement for Sanitary -,_Proposed Sewer Easement Sewer Doc. Nop3982B39- \. j \• / iNN'Za6'6g "E 11362 Areo = 6403.41 S.F. — Son. MH 135 ' \� 24,96 _ `�! r I• Easement for Sanitary 5134659 "W �••�.,, + Sewer Purposes per I'll / 114573'43 "W �� Doc. No. 3982854, & 11. 78 ''�� / 3982842 /> ? q 15.02 i 54573'43 E _ /' \ / Proposed Vacated L 20.03 '�•.. / .— Sonllary Sewer Easement / Area = 640141 SF. r' /5134659 "W�! 9.65 s„ '9 \ s / 15.88 4B'E Easement for Sanitary Sewer Purposes per Present \•� \ X46 \i`� Doc. No. 3982839, Shoreline \ \ \\ 3982854, & 3982842 LAKE RECEIVED AUG 202018 MINNETONKA'�� \ ° °FS " °REW ° °° I hereby certify that this survey, plan, or report was prepared by me or under my PROPOSED VACATED EASEMENTS direct supervision and that l am a duly Licensed Land Surveyor under the laws That part of sanitary sewer easements described in ofthe State of Minnesota. Document Numbers 3982854, 3982842, and 3982839 th at s n lay within Lot 2, Block 1, NORQUAL ADDITION, Hennepin G t%� County, Minnesota, according to the recorded plat thereof. Paul E. Otto License #40062 Date: 8 -9 -18 denotes iron monument found Requested By: Revised., p denotes 112 inch by 14 inch Welsh Companies w 9 Iles, Iron pipe set and marked b 9 weir la ion street PP Y O (763)682-4727 Project License #40062 Date: Drawn By., Scale: Checked By T Ps3J6e24727 project No. Fax: (763)682.3522 8 -6 -18 S.O.S. 1 " =30' P.E.O. SSOCIATES 17 -0580 Engineers & Land Surveyors, Inc. GRANT OF UTILITY EASEMENT THIS GRANT OF EASEMENT is made on the day of , 2018, by John J. Johannson, property owner, (Grantor), to the CITY OF SHOREWOOD, a Minnesota municipal corporation (Grantee). RECITALS Grantor is the owner in fee simple of real property in the County of Hennepin, Minnesota, which is legally described on Exhibit A attached hereto (the Easement Tract). Grantee desires to use a portion of the Easement Tract for the construction and maintenance of utility improvements. NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by Grantor: 1.) Permanent Easement - Grantor hereby grants to Grantee, its successors and assigns, a permanent easement (the Permanent Easement) for drainage and utility purposes over, under, upon and across that portion of the Easement Tract legally described in Exhibit B and graphically depicted on Exhibit C. The Permanent Easement shall permanently run with the title to the Easement Tract and shall inure to the benefit of and be binding upon the parties hereto and their respective heirs, successors and assigns, including, but without limitation all subsequent owners of the Easement Tract and all persons claiming under them. 2.) Use of Easement Tract - Grantor hereby agrees that he will not perform or allow or cause the construction of any improvements on the Permanent Easement which could damage or obstruct the Permanent Easement or interfere with Grantee's access to or Grantee's right to construct, maintain and repair the utilities on the Permanent Easement. 3.) Warranty of Title - Grantor represents and warrants to Grantee that he is the only owner of fee simple title to the Easement Tract, and that there are no undisclosed mortgages, contracts for deed, leases, rental agreements, occupancy agreements, or any other encumbrances or verbal or written agreement of any nature whatsoever affecting title to the Easement Tract. Grantor, on behalf of himself, his successors, and assigns, hereby indetnnify and hold harmless Grantee against and from all claims for loss, damage, or expenses which may be incurred or asserted by Grantor or any party whose consent is required to be obtained hereunder, in connection with this Grant of Easement or Grantee's use of the Permanent Easement pursuant to this Grant of Easement. 4.) Governing Law - This Grant of Easement shall be construed and governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties hereto have executed this Grant of Easement on the above date. GRANTOR: a By: 4,AAX Its: a STATE OF MINNESOTA ) ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this E day of f 2018 by THIS INSTRUMENT WAS DRAFTED BY: The Shorewood Planning Department City of Shorewood 5755 Country Club Road Shorewood, MN 55331 952- 960 -7912 2 EXHIBIT A. Legal description of Easement Tract Lot 2, Block 1 Norqual Addition, Hennepin County, Minnesota, according to the recorded plat thereof, EXHIBIT B: Legal description of Permanent Easement A perpetual 15.00 foot easement for utility purposes over, under, and across that part of Lot 2, Block 1, Norqual Addition, Hennepin County, Minnesota. The centerline of said easement is described as follows: Commencing at the most northerly corner of said Lot 2, Block 1; thence on an assumed bearing of south 76 degrees 48 minutes 36 seconds west, along the northerly line of said lot 2, Block 1, a distance of 10.43 feet to the point of beginning of said centerline; thence south 37 degrees 41 minutes 25 seconds west, a distance of 80.14 feet; thence south 72 degrees 57 minutes 45 seconds west, a distance of 159.83 feet; thence south 37 degrees 43 minutes 26 seconds east, a distance of 85.46 feet; thence south 56 degrees 15 minutes 18 seconds east, a distance of 86.70 feet; thence south 62 degrees 11 minutes 35 seconds east, a distance of 3.75 feet to the southerly line of said Lot 2, Block 1, and said line there terminating. The sidelines of said easement shall terminate at the northerly, westerly, and easterly lines of said Lot 2. 5 Exhibit C LEGEND — ss — denotes Sanitary Sewer Line per Markings on Property Os denotes Sanitary Manhole 41 Northerly Line of Lot 2, Block 1, NOROUAL ADD/7704\, ' ,Ayi' Wesiedyy Line of Lot 2, Block 1, NORQUAL ADDliION\ti ^/ y rr rl 83 S41'54/'57" Son. MH ,, 50/ 15.25 1141'5457'£ 2 1-0, W� O 4 \�Op \ OG9� of mjk 4 Survey Lina ' \ \� 210'`-' SS S42 59' w R8CEiVEb AUG 20;2018 MINNETONKA OnY OF SHORN /000 PROPOSED SANITARY SEWER EASEMENT.' A perpetual 15.00 foot easement for sanitary sewer purposes over, under, and across that port of Lot 2, Block 1, NDRQUAL ADDITION, Hennepin County, Minnesota, The centerline of sold easement Is described as follows; Commencing at the most Northerly corner of sold Lot 2, Block 1; thence on an assumed bearing of South 76 degrees 48 minutes 36 seconds West, along the N th ! "no of sold Lot 2 Block 1 a distance of 1043 feet to the point of LAKE 2231 ,,. ^ K �, 10 43 S7648J6 "W 1-I'_' . £oslerly Line of m o r'Block 1, NORQU, O ur' ��O`M 9okry � yO�nri. Proposed Sonttory Sower £osement Areo - 278741 SF, MH V Proposed Sonitory / Sewer £osement Areo y 2213.15 SF / 6YS� B \`Ebsledy Line of Lot 2, Block 1, NORQUAL ADD1770M \gam a S62713e5 n' :\ '35'£ /Z- lhereby cer tify that this survey, plan, or A report was prepared by me or under my y ao so direct supervision and that I am a duly Feet LEGEND — ss — denotes Sanitary Sewer Line per Markings on Property Os denotes Sanitary Manhole 41 Northerly Line of Lot 2, Block 1, NOROUAL ADD/7704\, ' ,Ayi' Wesiedyy Line of Lot 2, Block 1, NORQUAL ADDliION\ti ^/ y rr rl 83 S41'54/'57" Son. MH ,, 50/ 15.25 1141'5457'£ 2 1-0, W� O 4 \�Op \ OG9� of mjk 4 Survey Lina ' \ \� 210'`-' SS S42 59' w R8CEiVEb AUG 20;2018 MINNETONKA OnY OF SHORN /000 PROPOSED SANITARY SEWER EASEMENT.' A perpetual 15.00 foot easement for sanitary sewer purposes over, under, and across that port of Lot 2, Block 1, NDRQUAL ADDITION, Hennepin County, Minnesota, The centerline of sold easement Is described as follows; Commencing at the most Northerly corner of sold Lot 2, Block 1; thence on an assumed bearing of South 76 degrees 48 minutes 36 seconds West, along the N th ! "no of sold Lot 2 Block 1 a distance of 1043 feet to the point of LAKE 2231 ,,. ^ K �, 10 43 S7648J6 "W 1-I'_' . £oslerly Line of m o r'Block 1, NORQU, O ur' ��O`M 9okry � yO�nri. Proposed Sonttory Sower £osement Areo - 278741 SF, MH V Proposed Sonitory / Sewer £osement Areo y 2213.15 SF / 6YS� B \`Ebsledy Line of Lot 2, Block 1, NORQUAL ADD1770M \gam a S62713e5 n' :\ '35'£ /Z- lhereby cer tify that this survey, plan, or beginning of sold centerline; !hence South 37 degrees 41 minutes 25 seconds West, report was prepared by me or under my a distance of 80.14 feet; thence South 72 degrees 57 minutes 45 seconds West, o direct supervision and that I am a duly distance of 159.83 feet, thence South 37 degrees 43 minutes 26 seconds East, o Licensed Land Surveyor under the laws distance of 85.46 feel; thence South 56 degrees 15 minutes 18 seconds East, a ofthe State ofMinnesota, distance of 86,70,feet; thence South 62 degrees 11 minutes 35 seconds. East, o distance of 3,75 feet to the Southerly line of said Lot 2, Block 1, and sold line n ,�a / there terminating. Paul E. Otto The sidelines of sold easement shall terminate at the Northerly, Westerly, and Easterly License 1140062 Date: B -9 -18 lines of sold Lot 2, denotes lion monument found Requested By.• " Revised: p denotes t12 Inch Welsh Companies e woe, Ions "m mark d b Mon pipe set and marked by License 1140062 Date: Orator By: Scale: Checked By O Be/r b, MN65919 A015 3t.? (763)M2-4721 �� Pro /ect o. : i7B1W-0522 ssoclATES 8 -6 -' S,O.S, V =30' P.E.O. 17_0580 Enyneers 8 Land ftmpm, Ina CITY OF SHOREWOOD RESOLUTION NO. 18 -xxx A RESOLUTION VACATING SEWER EASEMENT FOR PROPERTY LOCATED AT 27968 SMITHTOWN ROAD RECITALS WHEREAS, John J. Johannson, (the "Applicant ") owns the property legally described as: Lot 2, Block 1 Norqual Addition, Hennepin County, Minnesota, according to the recorded plat thereof, and WHEREAS, the Applicant submitted to the City of Shorewood a petition on August 20, 2018 requesting the vacation of certain easements within his parcel (the "Vacation "); and, WHEREAS, pursuant to Minnesota Statutes §412.851, notice of the Vacation was provided to the Cormnissioner of the Department of Natural Resources (DNR) with opportunity to comment; and, WHEREAS, the DNR submitted no reply, objections or proposed restrictions as to the Vacation; and, WHEREAS, the City of Shorewood requires the dedication of a correct easement centered over the existing sewer main; and, WHEREAS, notice of public hearing on the proposed Vacation of sewer easement in the City of Shorewood, Hennepin County, Minnesota, was published in the Excelsior /Shorewood edition of the SUN-SAILOR NEWSPAPER on the 18th and 25th days of October, 2018; and, WHEREAS, said notice of public hearing was posted on the city's website and at the Shorewood City Hall; and, WHEREAS, the City of Shorewood. City Council heard all interested patties on the question of the Vacation at a public hearing on the 13t" day of November, 2018, in the Council Chambers at the City Hall. RESOLUTION NOW THEREFORE BE IT RESOLVED by the City Council of the City of Shorewood, Minnesota that the easements legally described as follows and depicted in Exhibit A: That part of sanitary sewer easements described in Document Numbers 3982854, 3982842, and 3982839 that lay within Lot 2, Block 1, Norqual Addition, Hennepin County, Minnesota, according to the recorded plat thereof is hereby vacated for public sewer purposes. NOW THEREFORE BE IT FURTHER RESOLVED, that the City Clerk is directed to record this resolution with the Hennepin County Recorder and Surveyor's Offices in accordance with Minnesota Statutes. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 13th day of November, 2018. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk Vacated Easement Exhibit LEGEND — ss — denotes Sanitary Sewer Line per Markings on Property Qs denotes Sanitary Manhole - - - - - - denotes Drainage and Utility Easement per the plat NORQUAL ADDITION N / 15.39 ..._... .. / �.42 S76 48'36'W- 0 30 60 / y ' "-N4047'34 "W Feet k C2 1°• A6�9�yy/ r 9f`10 / t J s r Son, MH S41'5457'W •' ♦\ _ 5� ♦, Proposed Vacofed Easement for Sanitary _ t • Sonifory Sewer Eosemen! Sewer Nop3982839'♦ ' ♦• I ♦ • —/ /� N�2'A6,5g "E 118,62 Area = 6403.41 S.F. — % Son. MH CSS /Z- s _ 24.96 �! r I. Easement for Sanitary \ 5134659 "W �•.�.,„ t .—Sewer Purposes per i N4523'43 "Iy T Doc. No. 3982854, & r Lf / "'_ .'� W 3982842 1 oM L \ S41'54'57' -• \1v t 4 / / / 15.02 545730. f03 \•..�.: / 1 20. �' / \ � Proposed Vacated / ♦ •— Sanitary Sewer Easement Area = 6403.41 S.F. / 9.65 �o. \ \ss F �\ e'"'• ♦ \ 243. \ \`\� \ SsB % ?y3^ So \� ♦ \ 15.88 for or Sanitar N42 59' E y 48 4 ,Sewer Purposes per Present \� S \�••� Doc. No. 3982839, Shoreline \ 3982854, & 3982842 KE `\\ \ \ \ `•h \ RECEIVED LA ` �� AUG 20 2018 MINNETONKA\\\\ \ \\\ CITY OF SHOREWOOD l hereby certify that this survey, plan, or report was prepared by me or under my PROPOSED VACATED EASEMENTS: direct supervision and that l am a duly Licensed Land Surveyor under the laws That port of sanitary sewer easements described in ofthe State of Minnesota. Document Numbers 3982854, 3982842, and 3982839 that s toy within Lot 2, Block 1, NORQUAL ADDITION, Hennepin G ae-' County, Minnesota, according to the recorded plot thereof. Paul E. Otto License #40062 Date: 8-9 -18 denotes Iron monument found Requested By.* Revised: denotes 112 inch by 14Inch Welsh Companies 1— .0ttoassodates.aom Iron pipe set and marked by 9 west DP&Ion street ® BuKa1a MN 55313 License #40062 Date: Drawn By., Scale: Checked By: T (763)682 -4727 Project No. i_ i SSOCIATES Fax: (763)6821522 8 -6 -18 S.O.S. 1' _30 P.E.O, 17 -0580 Englneere & Land Surveyors, Ina Exhibit A CITY OF SHOREWOOD 5755 COUNTRY CLUB RD PARK COMMISSION MEETING SHOREWOOD CITY HALL TUESDAY, OCTOBER 23, 2018 7:00 P.M. MINUTES 1. CONVENE PARK COMMISSION MEETING Chair Mangold convened the meeting at 7:04 p.m. A. Roll Call ; Present: Chair Mangold, Commissioners Vassar, Rock, Barr, and Ashmore Planning Director Darling Absent: Council Liaison Siakel B. Review Agenda Barr moved to approve the agenda as written. Rock seconded the motion. Motion carried 5-0. 2. APPROVAL OF MINUTES A. Park Commission Meeting Minutes of September 11, 2018 Ashmore moved to approve the minutes of the September 11, 2018 meeting as written. Barr seconded the motion. Motion carried 5-0. 3. MATTERS FROM THE FLOOR There were none. 4. NEW BUSINESS A. Freeman Park Playground Planning Director Darling stated that the City has a few options with regard to the playground. She stated that the City could save up for a full playground or choose more limited options. She explained that one limited option would be to replace the pieces that are faded and aged. She stated that she had spoken with the playground manufacturer and was told the limited replacement options would cost about half of what it would cost to replace the entire structure. She stated that she is also trying to determine if any of the Badger Park pieces that are removed may be able to be utilized and reused at Freeman Park. Chair Mangold asked what it would look like if some of the pieces were replaced. He questioned whether that would mean all plastic components are replaced. Planning Director Darling stated that would be a choice the Park Commission could make. She stated that all of the red pieces have faded to white on the top and pink on the bottom and look the worst. She stated that the purple ones are also faded, but not as bad as the red. She stated that the support posts are fine and can just be painted. PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2018 5 PAGE 2 OF Chair Mangold stated that he feels the question before the Commission is two-fold, where does this park fall in the priority list of the other parks, and what is the timeline to do work at this park. He stated that he feels that if the Commission decides to replace plastic, he feels it should all be replaced and not just portions of it. Commissioner Rock asked if there were any possible grant monies available to help pay for these improvements. Planning Director Darling stated that she will look around and see if she can find any, but noted that they are typically for full reconstruction projects or new park construction. The Commission discussed whether the City wants Freeman Park to be a destination park rather than one only used when there is a baseball game happening. They also discussed that Cathcart, Badger and Freeman Parks are all the same type of equipment and perhaps should be changed up a little to give a little variety. They concluded that ideally, they would like a wide variety of equipment, improved landscaping and replace the surface material. Chair Mangold noted that he wants to make sure the Commission is making the best decision for Freeman Park. He stated that he understands the budget concerns but doesn’t want to make a choice and regret it down the road just because of chasing the dollar. Planning Director Darling stated that wood chips are a much cheaper option and timbers could be used as a delineator again which would also be a more inexpensive option, but they could also be made of concrete curb or plastic. She stated that one other idea is to use volunteer labor rather than paying to have the equipment installed. Chair Mangold stated that he would like to see the City be consistent in the edging material used at the parks. He stated that he thinks the structure is really dated and doesn’t think the City should freshen up everything else and leave the outdated structure in place. Commissioner Ashmore suggested taking a look at the size of the playground and consider doing something on a more modest scale. Chair Mangold stated that he feels the whole space should be updated. He stated that he likes the idea of scaling it down, but isn’t sure that would work with the budget. Commissioner Barr asked about the cost if the playground equipment was down-sized and the area made smaller. Commissioner Ashmore stated that her only concern is whether a smaller structure would meet the needs of the people that rent out the shelter. Chair Mangold asked whether the Commission thought the structure at Freeman Park should be a larger structure than Cathcart Park. He reiterated that he is hesitant to just patch up what is currently there but he also feels this doesn’t need to be as big of an area. Commissioner Barr stated that if the equipment is replaced with something new and fresh that aren’t available in the other parks, she thinks this will be an added benefit to people renting out the picnic shelter. PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2018 5 PAGE 3 OF Commissioner Rock suggested moving forward by assuming the merry-go-round and the swing set will stay and look into costs of replacing the plastic portions. Commissioner Vassar stated that it is a functioning park as it is, but does not like the surface material. Commissioner Barr stated that would like to know a more specific cost to retrofit all the plastic pieces and what it would cost if the whole area was down-sized and a new playground to go into that space. She stated that she thinks it will ultimately come down to money and would like to know which of these options will be more doable for the City. Commissioner Vassar stated that the Commission also needs to make sure that it is not under construction for a whole season because people are renting out the picnic shelter. Planning Director Darling stated that she can do some research and come up with more specific dollar figures, but would like to know what type of playground the Commission is interested in because there is a large variety available. Chair Mangold asked Planning Director Darling to come back with a solid price for the rehabilitation, surface material, and delineation materials. He stated then the Commission can look at the catalogue at the next meeting rather than having her try to pick one out by herself. Planning Director Darling stated that she will have a quote by the next Park Commission Meeting. Chair Mangold suggested that the Park Commissioners all take time to go take a look at this structure and setting prior to the next meeting and be prepared to look through the catalogue at equipment options. B. Soccer Nets for Manor Park Planning Director Darling stated that there has been a request from an adjacent property owner to add soccer nets on the play field so kids can play pick-up games outside of the soccer season. She stated that the associations do buy their own nets and put them out there during the season. She stated that she had asked Public Works Director Brown and the City did used to have nets out there, but they disappeared frequently and were moved around by nearby property owners who didn’t want the goals pointed at their homes. The Commission discussed the pros and cons of putting the nets in during non-season times. Chair Mangold stated that this is a very involved neighborhood and suggested getting some feedback from them on whether they agree on it or not. He stated that Public Works Director Brown will also need to be involved in the discussion because there may be storage or upkeep issues that he will handle. Commissioner Ashmore asked for more detailed information on the cost of a replacement net and how often they need to be replaced. C. Select the Color for the Badger Park Playground PIP Rubber Surface Planning Director Darling explained that she is recommending the Commission choose from the standard colors available because there is an upgrade charge for other colors. She reminded the Commission that they had chosen the Atlantic color scheme for the equipment which is blue, green, and gray. PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2018 5 PAGE 4 OF The Commission discussed the different colors and asked for Planning Director Darling to bring back examples of the blue, green and charcoal colors they are interested in, so they can envision it. 5. OLD BUSINESS A. CIP Follow-Up Discussion Planning Director Darling stated that she had incorporated all the suggested changes from the last meeting. Chair Mangold asked about the tennis courts in Badger Park. Planning Director Darling stated that the grant process is very in depth so it will take some time. She noted that she had not gotten any quotes yet. Chair Mangold stated that he feels there will be two different contractors doing the work and shouldn’t get in each other’s way. He would like to get the process started and get all of Badger completed. He stated that he knows that the neighborhood has expressed some frustration with what is going on at the park and doesn’t want to push things out too far and cause further angst for the neighborhood. He asked if the City was just going to ignore the pond at Manor Park from a CIP standpoint. Planning Director Darling noted that the City is not ignoring the pond, and that staff is exploring a two- tiered approach, treating the algae for short-term benefit and dredging the pond for long-term benefit. Mangold moved to send the Park Commission CIP as presented, to Council. Ashmore seconded the motion. Motion carried 5-0. 6. STAFF AND LIAISON REPORTS / UPDATES A. City Council - None B. Staff Planning Director Darling stated that goats have been delivered to Freeman Park to do buckthorn eradication which has been going well. She stated that the Council had accepted the quote and authorized payment for the PIP rubber surface at Badger Park. Chair Mangold noted that the Council had recently held a work session at Manor Park to meet with the neighborhood. He stated that there was quite a large turnout with over 20 people in attendance. He stated that the pond has been getting progressively worse over the last few years. He stated that Council listened and stated that they were open to looking for a long-term solution. He stated that there was definitely a united front from the neighborhood that something needed to be done because it had been talked about ten years ago and in that span of time has greatly deteriorated. He thinks that staff has been directed to pursue both treatment options and dredging options. Planning Director Darling stated that was correct and believes the next step is to begin hiring consultants to do the engineering to figure out how much it will cost to dredge the pond and take the material that is pulled out of the pond to a hazardous waste facility. PARK COMMISSION MINUTES TUESDAY, OCTOBER 23, 2018 5 PAGE 5 OF Chair Mangold stated that the Commission had asked about the removal of the equipment at Badger Park and whether Public Works would be able to do the work and they haven’t heard an answer yet. Planning Director Darling stated that she had not heard back from them either and will ask them again. 7. ADJOURN Barr moved to adjourn the Park Commission Meeting of October 23, 2018 at 8:15 p.m. Rock seconded the motion. Motion carried 5-0. Respectfully submitted, Marie Darling City Planner �-- ;, (.l(; (U ! r C) fit` -�� C ��!�/Jl��,11L1 �� J A O O 3 O x 0 0 rn 0 rn N D1 � o M 3 V'1 C kll �U O Ua. Q U • O � 3 o � U N U N c, � w A z �a 0 w N 0 U U �i O 0 U bA P-4 0 U Q bn Q 00 0 N N N O U C� �i 'C b CC s. V 9 Q O W. Lo M� W 00 x V C� U V O U z a W Wx a O U N 1 440 0 cd Q U � O N 00 'C a) r. U �" bA Ed O —4 °�° ° icr C) W c" a O w o U o ' u. o . 0 0 O U z a W Wx a O U N 1 440 0 cd Q tO N 00 'C a) r. 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O �+ U O c0 O � O U .a Cd U �1 Page 3 a. Reasonable: Adding a digital order confirmation monitor is a reasonable use and one that represents an advance in technology. Adding the pre -sale menu provides additional signage above that allowed for other commercial businesses. b. Self- Created: The technological advancement of a digital order confirmation is not a self - created issue. Staff finds the practical difficulty for requesting a pre -sale board are not unique to this property or user. Essential Character: Approval of the variance would alter the essential character of the area. The surrounding properties are also commercial properties. Tino's Pizzeria (located next door) also has a drive -thru but includes no additional pre -sale menu boards or other additional signage. Additionally, the applicant has stated that the pre -sale menu board would allow for reduced time in the drive -thru, but has provided no additional documentation. The original traffic study for the development (reviewed prior to approval of the development) indicated the need for space for 12 vehicles in the drive -thru lane, regardless of signage. Economic Considerations: The applicants have proposed the variance because it is cheaper to use their standard signage package than provide custom signage. The City's regulations are in place to provide a comprehensive and impartial set of standards and regulations to promote the safety and general welfare of the community. 4. Impact on Area: The applicant has submitted no documentation to support their claim that the pre - sale board would reduce stacking. Without independent documentation, the applicant could not conclusively say that the additional signage would improve wait times. It could also cause hesitation or confusion when ordering and thereby increase the wait time. Impact to public welfare and other improvements. Any proposed signage with a negative impacts to drive -thru wait times should not be encouraged based on the morning peak traffic on the adjacent streets. 6. Minimum to alleviate difficulty. Allowing a digital order confirmation monitor would be the minimum to make an allowance for a technological change. The additional signage band on the side of the screens is not necessary to the purpose of the drive -thru and should be eliminated. Allowing a pre -sale menu board is not the minimum action necessary as the applicant has an adequate amount of signage without it. RECOMMENDATION Staff recommends approval of the digital order confirmation sign, but recommend denial of the pre -sale menu board. The variance criteria are open to interpretation and after reviewing the materials and listening to public testimony, the Planning Commission could reasonably conclude differently. Should the Planning Commission decide to allow the additional signage, staff suggest an alternative. Some cities allow a maximum signage for all drive -thru signage and allow the applicant up to two signs. The Page 4 total square footage is the maximum allowed for both signs together, but allow the applicant the opportunity to split the square footage between them as may be appropriate for their business. You could limit the total signage to 32 square feet, allowing the applicant to split the square footage between the two boards as they prefer. ATTACHMENTS: Location Map Applicants Narrative and Plans HME: How to Optimize Drive -Thru Operations.... QSR: The Drive -Thru Performance Study: Impact of Pre -Sell Photos of Area Drive- Thrus. S:V9anningTianning Files\Applications\2018 Cases\Stalbucks Sign Variance \pc me—d- \77 0 �Z �41 CD 77LFTT-�-! T T fi T T T fi fi r T laa-I 00 ��afgn� I T T fi fi Sue IV is Z � a10 uiadS I m M 2�� toll �-�j:�,RE fi T u�N 2N N5 TAT IF _II T T T fi r fi r T fi T O C A�� U I City of Shorewood 5755 County Club Road Shorewood, MN 55331 952.960 -7900; FAX: 952.474.0128 Dear City of Shorewood: The purpose of this letter is to justify the pre -menu board and canopy with digital order screen of the new Starbucks Coffee on 19285 Hwy 7. Exhibit 1: Section 1201.05 Please consider allowing the pre -menu board and canopy with digital components for this Starbuck location. The landlord /property owner has approved the standard Starbucks drive thru equipment. 2. The approval for the pre -menu board will allow for decreased line stacking for vehicles and helps reduce the drive thru wait for customers. This menu item is standard for Starbucks Coffee drive thru locations, that help create an efficient continuance of traffic. The approval of the canopy with digital components allows for the customer to see and guarantee order accuracy. When the order is placed the customer can promptly see their order on the screen. The approval for these items would allow a typical drive thru traffic flow with the allotted property. 3. The variance, if granted, is simplistic with space along the drive thru lane for these items to not be viewed as crowded or in excess. 4. The variance, if granted, will not alter the essential character of the neighborhood & development area. The adjacent properties face other commercial businesses- no residential areas- so illumination will not disturb the surrounding area. The addition of these signs is not a danger to public safety and do not increase fire hazard. 5. The variance, if granted, will not be detrimental to the public welfare as there is enough room along the lines of the drive thru lane to accommodate the signage. A digital confirmation screen is increasingly popular amongst restaurants and other food chains as it demonstrates accuracy and customer satisfaction. 6. The variance, if granted would not be considered in excess due to the restaurant layout and would properly allow customers to gain the full Starbuck Coffee experience while ordering in the drive thru lane. Thank you for your time and consideration in this matter. 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Ems° n NNN? c _ § .o o'- W 3 2@ o $ »3 o- �s R w w °m• o y o-$ 2 ; ga rym $`o HNB a�d�Z Ewyoa3 •O-' V1 w2 p2 D3° �,Emmd V N3a� o�X16E o d � n o y 5— n rSa E 2 d E E c3 Ep- �IL�O�th iO �F dl0 CJ C0 O V fi K E �N o L N M 4 �L m T �y L � 2 2 S � a 8 v o � P c c 5 1O� oEd U p d as =d16 .E o.fmnaN� 3 THw E _ E c a-ea a p@ c d a rno 3 d m o a c n U9 m d nuJ Piym axiav gp 8 fi T S� tae mF 3 S c 0 .q i d W R' a d s N 3 s d W l� LL a r K 5 Ci • nN r� R U �8 4R 5 v U' W_ rl oil 'S ff �a 0 PRE -MENU BOARD - FREESTANDING Qty. 1 ® 24% C63zcn1 F24% 14' - C35.6cn1 C29.BCn1 0 -A DEPTH LOCK -\ ACCESS A4 / 3536" C903rn3- 3516' [9D.5Cn1 HALO 23;' 30)6' C76SCn1 CASE [7.02 HALO 25 -3/8' MSG c ocn7 FACE FRAME ARFA [ C7,OCn7 HALIJ 7V0 183(1' AP HI MSG AAFTA GRAPHIC VIDTH- NDT SHIFTED, w1n 45, it CENTERED IN CASE MESSAGE AREA -(25.375 * 38.125)11"- 6.72 $O FT DTE - PRE -MENU FREESTANDING Scale: l2 - =1' (1Ixt7 paper) VARIANCE REQUIRED 6' Ml 3i" [19mm) STEEL BASE PLATE w/ 18deg HOLES PATTERN LEFT SQUARE / SYMETRICAL x2 - C6X10.5 (6 "x2 "x6/16 ") STEEL POST (Ix) 83 - 5"x3 "W STEEL SUPPORT ANGLES (2x) (WELDED TO STEEL POST) k4 - EXTRUDED ALUMINUM MENU BOARD (lx) ONE SPLIT PANEL LIGHTSOX TWO 251/.".18%" GRAPHICS GRAPHIC ASSEMBLY CENTERED, NOT SHIFTED STANDARD LED TUBE LIGHTING, SIDE LOCKS *5_ WELDED ALUMINUM BASE COVER 16 - WATER -TIGHT BOX w /SWITCHES & SENSOR, RIDGID CONDUIT RUN TO SECOND EXT BOX BELOW BASE COVER, 120 WATT, 0.3OAac *7 - 8 BASE WASHERS, W THICK 1P8 - TWO SIDE MOUNT LOCKS, RETAIN EXISTING KEY sE3- 26-819 -15 U SIGN BASE AND PLATE COVE" (BY STARBUCKS) FINISH GRADE I � 1 CONCRETE FOOTING DTE - PRE- MENU FREESTANDING Scale: 318' = 1'(11x17 paper) ��.+uw,un,a,nc urvu,rvu.ru"u unruouuncu rrunn ur niuury ulxlnrarwu mnr nv l nt rctrnvuu�tu. wrltu,un tzn 11.1 —r-1- I WRITTEN CONSEMFRCMANADTHORIZED OFFICER OFTHE COMPANY, p HILTON DISPLAYS 2018 725 HILLSIDE DRIVE • GREENVILLE SC 29607 P 800 353 9132 • F 8642422204 _hftrdispl.9s CHID 18 -41574 JOB NAME LOCATION Shorewood MN CUSTOMER CONTACT SALESMAN /PM DESIGNER DWG. DATE As Noted 2018 /Starbucks /Shorewood I 18- 41574/SB Shorewood MN 49955.cdr EST: REPRESENTATION OF THE PROPOSED SIGNAGE DUE TO VARIATIONS IN PRINTING DEMCES AND SUBSTRATES, THE FINISHED PRODUCT MAY DIFFER SL16HTLY FROM DRAOANG. Underwriters 10 U� F Laboratories Inc. 253:' (65.4cn1 413 13' C33.0rn1 R2 9?6' C25,1cn3 6, [152rn] �2cn7 4)6' C11,4rn1 4' C10.2cn] 14' 135.6rn1 e7 236' C6.7cn1 4' [10.2111 436 [I18cn7 10' [25.4[11 6' Ml 3i" [19mm) STEEL BASE PLATE w/ 18deg HOLES PATTERN LEFT SQUARE / SYMETRICAL x2 - C6X10.5 (6 "x2 "x6/16 ") STEEL POST (Ix) 83 - 5"x3 "W STEEL SUPPORT ANGLES (2x) (WELDED TO STEEL POST) k4 - EXTRUDED ALUMINUM MENU BOARD (lx) ONE SPLIT PANEL LIGHTSOX TWO 251/.".18%" GRAPHICS GRAPHIC ASSEMBLY CENTERED, NOT SHIFTED STANDARD LED TUBE LIGHTING, SIDE LOCKS *5_ WELDED ALUMINUM BASE COVER 16 - WATER -TIGHT BOX w /SWITCHES & SENSOR, RIDGID CONDUIT RUN TO SECOND EXT BOX BELOW BASE COVER, 120 WATT, 0.3OAac *7 - 8 BASE WASHERS, W THICK 1P8 - TWO SIDE MOUNT LOCKS, RETAIN EXISTING KEY sE3- 26-819 -15 U SIGN BASE AND PLATE COVE" (BY STARBUCKS) FINISH GRADE I � 1 CONCRETE FOOTING DTE - PRE- MENU FREESTANDING Scale: 318' = 1'(11x17 paper) ��.+uw,un,a,nc urvu,rvu.ru"u unruouuncu rrunn ur niuury ulxlnrarwu mnr nv l nt rctrnvuu�tu. wrltu,un tzn 11.1 —r-1- I WRITTEN CONSEMFRCMANADTHORIZED OFFICER OFTHE COMPANY, p HILTON DISPLAYS 2018 725 HILLSIDE DRIVE • GREENVILLE SC 29607 P 800 353 9132 • F 8642422204 _hftrdispl.9s CHID 18 -41574 JOB NAME LOCATION Shorewood MN CUSTOMER CONTACT SALESMAN /PM DESIGNER DWG. DATE As Noted 2018 /Starbucks /Shorewood I 18- 41574/SB Shorewood MN 49955.cdr EST: REPRESENTATION OF THE PROPOSED SIGNAGE DUE TO VARIATIONS IN PRINTING DEMCES AND SUBSTRATES, THE FINISHED PRODUCT MAY DIFFER SL16HTLY FROM DRAOANG. Underwriters 10 U� F Laboratories Inc. 5 -PANEL MENU - FREESTANDING Qty.1 © 96Y2' [NS,OCn] e2 R3 14%, OVERALL DEPTH —T - -� gOCx \ ;� j� CCESS ` 4 -Z,_ CCESS # `s 108' C274,4rn7 86-1/4 353' C90.Scn7 HALO MSG 30W 176Scn7 CASE AREA 17.1cn7 HALO 25%' C64.5cn7 2 LENS OPENING C6.00N z3,• FACE FRAME 83 C70cn3 HALO MESSAGE AREA = (86.25' 38.125) / 144 = 22.9 SO FT DTE - MENU 5 PANEL FREESTANDING Scale: 1/2' = 1' (11x17 paper) 36%' C92.4cn7 13;' [4.4Cn1 125HILLSIDEDRWE• GREEWILLESC29607 �2 �l 216' P8003539132 • F8M2422204 6' l3' t7 E,Srn] www.hllton4lrylayzmm C15,2rn1 [33,Orn] 4 �6 ., [1IT 14• . Ln7 3' [76cn] 18' �[I0.2cn] 5' 112.7rn7 5. 02.7cn7 m• [25.4 -3 Starbucks 49955 17 J G4 634' C17.1cn] 5' 02.7en3 3' r7.6 ml a1 -Y" 119MMI STEEL BASE PLATE W/ 18deg HOLES ShOIBWOOCI MN • • 23 48W [MEScn7 HALD I I I I I I I [96Si n s2 (BOLTED TO WELDED Y" STEEL CROSSBARS) E4 GRAPHTI 65Y,' 1165.6cn7 •4 - EXTRUDED ALUMINUM MENU BOARDS (3x) $8_1/8" I I MSG I I I I I ONE FULL AND TWO SPLIT PANEL LIGHTBOXES 1� A A I Heather Welch C42�cn7 41' II II [1D4.1cn7 TO f3 45 II CEI T. -_ -____ _ _- f6 _� GRAPHIC WIDTH- 25Y' 164.2-1 —SHTO FIE D (typ 3 Places) F3 , MESSAGE AREA = (86.25' 38.125) / 144 = 22.9 SO FT DTE - MENU 5 PANEL FREESTANDING Scale: 1/2' = 1' (11x17 paper) 36%' C92.4cn7 13;' [4.4Cn1 125HILLSIDEDRWE• GREEWILLESC29607 �2 �l 216' P8003539132 • F8M2422204 6' l3' t7 E,Srn] www.hllton4lrylayzmm C15,2rn1 [33,Orn] 4 �6 ., [1IT 14• . Ln7 3' [76cn] 18' �[I0.2cn] 5' 112.7rn7 5. 02.7cn7 m• [25.4 -3 Starbucks 49955 17 J G4 634' C17.1cn] 5' 02.7en3 3' r7.6 ml a1 -Y" 119MMI STEEL BASE PLATE W/ 18deg HOLES ShOIBWOOCI MN • • .n7 PATTERN ROTATED FOR 15deg THRU 3deg POSITION •2 - C6X10.5 (6 "x2 "xyi6 ") STEEL POST (2x) •3 - S"X3"XY" STEEL SUPPORT ANGLES (2x) n s2 (BOLTED TO WELDED Y" STEEL CROSSBARS) ( •4 - EXTRUDED ALUMINUM MENU BOARDS (3x) ONE FULL AND TWO SPLIT PANEL LIGHTBOXES 1� ONE - 25%"x38" AND FOUR 25Y."x18%' GRAPHICS Heather Welch ALL GRAPHIC ASSEMBLIES SHIFTED %" TO RIGHT STANDARD LED TUBE LIGHTING, SIDE LOCKS •9 x5 - WELDED ALUMINUM BASE COVER - I v *6 - WATER -TIGHT BOX /SWITCH B SENSOR, ' RIDGID CONDUIT RUN TO SECOND EXT BOX Chad Wike BELOW BASE COVER, 120 WATT, 0.9OAac l r7 - 8 BASE WASHERS, Y- THICK f 64' x8 - TWO SIDE MOUNT LOCKS per MENUBOARD . II [162.arn7 RETAIN EXISTING KEY 4'E3 -26. 819 -15 4 -25-18 6' 4%' C11.7rn3 14 C36, • I As Noted 2018 /Starbucks /Shorewood MN/ 18 41574/SB Shorewood MN SIGN WITH BASE 49955.cdr AND PLATE COVER (BY STARBUCKS) FINISH GRADE E$T: CLIENT: CONCRETE :LANDLORD; 7 I I FOOTING I THE INTENT OF THIS DRAWING IS TO SHOW A CONCEPTUAL DTE - MENU 5 PANEL FREESTANDING REPRESENTATION IN P OF G DEVICES S AND SUBSTRA ES, TO VARIATIONS FINISHED IN PRIMING DIFFER S ANDY FROM DRIA, THE RNISHEO PRODUCT MAY DIFFEfl SUGHTIYFROM DRAWING. Seale: 318'= 1' (11x17 paper) _ Underwriters Laboratorles Inc. TMI5 DESIGN 15 THE ORIGIMALAND UNPU5USHW WORK OF HILTON DISPLAYS AND MAY NOT BE REPRODUCED. COPIED, OR D MIBRED IN ANY FASHION WITHOUT WRITTEN CONSENT FROM AN AUTHORDED OFFICER DFTHE COMPANY. 0 HILTON DISPLAYS 2018 DOS ON CANOPY - DCB ON UNISTRUT Qty. 1 ®R epsExHLROL - Ad— w © VOLTAO I VOLTWL TO.— LK f5 EfIDE 9Df pgTET �itSi3�OwM LNALLE aADai L`p(FxN N061 J�� BTTeAbR JI PYI � MTANMO TOMNAIp LOpc �� W�9 LAOCIIONND�SDOM FORS i R[FWfNCE OrVM MNEe LM VOLTAO[ Po9DON5 oFALL O[VK6 wx wpn GC AND vDEINMt 1?F ♦ ♦ [Relxal �`` II - 12o+wlw i � COxDUlTORS COrID�� Rr wEn 1R DETA -UNE WLTAODDE�BDXWOTORB. `omlTOrwTm rowrA vDfoaaW `- ♦ ♦`,i F,) TO DOL B[twFxN txHANDDta 0. OOlvwOOR TOCONHfR Atli° o QD°EMD OOs taunMm OYIJ L W DIROM f6rHOTMLDM T•O.OETfCIW l00MRf M♦I NC _______ J�OpNptRl, R001E1G a.T muTewDOxMD roWEltONTFRM- mcom WEIEp MCOMMOOEOCATED 1•CUJIfM s'CMIMCOMNa rows MOlf• WGTo 006 OHTq xAL[t00Ks MtuD DDS DtaRrireD WE0. A Powell r4 DCe � sE DTE - DOS CONTROL BOX WIRING O°I�MlM O!`�OIGTFD wrt� MDx°T Sf °x Scale: 12' =1' (11x17 paper) VARIANCE REQUIRED F R6 iox DTE - DOS CONTROL BOX CONDUIT STUB -UPS AT CANOPY Scale: 12' = 1' (11x17 paper) R3 90' t228.60A ROOF PANEL SUPPORT 15' 138.1cn3 Ad— i f5 FRANF�iNDORTO`Tm PIN- COxDUR WRN WA TfIt1gMTCWPLxO FFAaE011U0AL MaDUD CNWD x N i Il_ 6AAx �-- c°NDDIrRelteLeLTRK L SEGO c°xcaet[RDOTmo DTE - DOS CONTROL BOX AT CANOPY Scale: 12' =1' (11X17 paper) ��yy SHL us tt[Eyy t291m11 TWi' [FL9W IT.6w1 BTj' t[Gm1 " �VA� li{' [05cn] ao L1L• 1L1L• tAxw BP76' D41 W � `' (L12W � EM'2cnl ; �1T 07aW Eli' OLhN �t DTE - CANOPY Scale: 1/4' =1' (11x17 paper) RI -TWO - V [19mm1 STEEL BASE PLATES w/ OVAL HOLES FOR SWPVEUPOSITION 16. 1i WASHERS SUPPLIED l2 • TWO - BACK TO BACK C4X'7.25 (4•xP: xFt1) STEEL POSTS M3 - WELDED ALUMINUM HEADER, G'XI.SB' CHANNEL N - THREE • ALUMTNUM ROOF PANELS SEAMLESS RAISED SIDE EDGES 15' OF USERED PATTERN W/ DRIP EDGE BEHIND WS_ WELDED STEEL PERIMETER ROOF FRAME 06 - WELDED Fss' STEEL 15-1 MONITOR SUPPORTERAME WITH HOT ADJUSTMENT l7 - WELDED STEEL 1' [25.4mm) O -C WIRE GRID BACK a SIDE PANELS IN WELDED RECTANGULAR STEEL TUBE FRAMES 18- 41s.'X" (11.3cmX12.lmm1 WHITE ACRYLIC LETTERS. FUZED TO LH GRID PANEL w /ANTI- TAMPER SCREWS l9 - WELDED ALUMINUM BASE COVERS 110 - WELDED ALUMINUM WATER -TIGHT ELECTRIC ENCLOSURE (REAR HATCH) 111- LED CEILING FLOODLIGHT, WIRED COMPLETE , ��• ��, �,. �-„ �. �, ��„-.. �,.- �,.. �-.. ��...,,,,,.,, � „,L,��.,,,,.,,,�,�.,,,.,,,�,.,, BPS, �. rvwNVr�. w. �s,.. xrvs..rv�D��rumNrv.ramNrvrvnnwiWmnuv uun >eni rnumiuvnuLnunacu urrarx ur lne wmvnNT. �nRTDN DISauis zme �L /n Tn 125 HILLSIDE HILLSIDE DRIVE • GREENVILLE SC 28607 P 8003539132 • F8642422204 www.hftndlsplav mm QID 4 JOB Starbucks 49955 • ' • Shorewood MN SALESMAN / PM :ter Welch d Wike • 425-18 As Noted 2018 /Starbucks /Shorewood I 18- 41574/SB Shorewood MN 49955.cdr THE INTENT OF THIS DRAWING IS TO SHOW A CONCEPTUAL REPRESENTATION OF THE PROPOSED SIGNAGE DUE TO VARIATIONS M PRINTING DEVICES AND SUBSTRATES, THE FINISHED PRODUCT MAY DIFFER SLIGHTLY FROM DRAWING. Laboratories (f� � Laboratories Inc. 72" ILLUMINATED D/F PYLON Qty. 1 SBC -PART # O 125 HILLSIDE DRIVE • GREENVILLE SC 29607 P 800 353 9132 • F 964 2422204 Sion Specifications: www.hlao1dl1plaY1— 6' -0' ha3anml - ---r1' -6' iI Disk Cabinet: Flexible face substrate With first surface applied 3M 3630.76 �HolyGreenVinylflm $feel angle frame with .063" [2mm] aluminum filler painted black to QID 18 . — Whitesinentobeweededoutof matchRAL7021M. _ € g1een NnN SignComp Petro bleed flex face retainer painted black to match RAL 7021 M. • e NAME - ? Steel angle frame with SignComp 2104 fiat bleed rebo frame Areas using black paint to match RAL 7021 M shall have a max 20% ai = and. 063' anent aluminum Mier- painted black to match = gloss level, match sample. o RAL 70211 - match sample Flexible face substrate with first surface applied 3M 3630 -76 Starbucks 49955 ° Holly Green vinyl film. While siren to be weeded out of green vinyl. Interior aluminum surfaces of sign cabinet to be painted white with Lacryl Sniioiimatch painted black to match r • • All fasteners used in the assembly of internal components shall be Steel Torsion tube assembly painted black to match `° coated to prevent corrosion. Shorewood MN a . - RAL 7021M- malldl sample �� . • �� Internal structure of cabinet shall be per approved shop drawings. Steel pipe 4— �— Graphic elements are internally illuminated using Sloan LED's or 6' -0'�•I� Weatherproof disconnect switch with sealing boot p -6^ I Starbucks approved equal. All electrical components are removable for • _ • • 1 0ez9mmi Steel angle forma with exWded aluminum retainers rainers and Rnmmi 53/4• 4 -0518 1'-14mmm1 n2mmmt service. •Torsion tube assembly to be constructed of 5 "x 5" x 114' \ .063' 021 aluminum filler - painted black to match RAL 7021M •match sample [127mm x 127mm x 6mm] Square steel tube with .063' [2mm aluminum filler. top and bottom. Assembly painted black to match RAL 721 M. - 3116' ismm] pigmented white SG poycarbonate face Drive Thru Cabinet panel to match R&H #7326 with 3M#M5 -22 opaque Steel angle frame with .063" [2mm] aluminum filler painted black to match black vinyl• Copy and chevrons to be weeded out RAL 7021. SignComp retro bleed flex face retainer ppainted black to match RAL 7021 M. Areas using black paint to match RAL 7021M shall have a max 20% Heather Welch • - She/vibe Amd palmed RAL T02,M gloss level, match sample. Flexible face substrate With first surface applied 3M 3630 -22B black Chad Wike ✓ block-out vinyl film. Copy and chevrons to be weeded out of black vinyl. Interior aluminum surfaces of sign cabinet to be painted white with Lacryl Starbrite. • All fasteners used in the assembly of internal components shall be Front Elevation View Side View Rear Yew coated to prevent corrosion. 4 -25-18 Internal structure of cabinet shall be per approved shop drawings. Scale: 3/16" = 1' (11 x17 Paper) Graphic elements are internally illuminated using Sloan LED's or Starbucks , approved equal. All electrical components are removable for service. Regulatory: Sign must meet all regulations in the National Electric Code as well as any local or state electrical codes. As per NEC 600.6, sign is equipped with a service disconnect switch. Sign must be listed as an Electric Sign per Underwriters Laboratories UL48 and /or GSA and bear the appropriate UL, CUL or GSA relevant certification marks. Primary power by electrical contractor per NEC. "As Noted F 425 C JM J63676 021M 3M 3630 -22 MrrE 3M 3630,20!7725.10 69 C NA WHITE 3M 680 -10 THIS DESIGN IS THE O1 AND UNPUBLISHED WORK OF HILTON DISPLAYS AND MAY NOT BE REPRODUCED. COPIED. OR EXHIBFTED IN MY FASHION WITHOUT WRITTEN CONSENT FROM AN AUTHORIZED OFFICER OF THE COMPANY. 0 HILTON DISPLAYS 2DIS 2018 /Starbucks /Shorewood I 18- 41574/SB Shorewood MN 49955.cdr THE INTENT OF THIS DRAWING IS TO SHOW A CONCEPTUAL REPRESENTATION OF THE PROPOSED SIGNACE DUE TO VARIATIONS IN PRINTING DEVICES AND SUBSTRATES. THE FINISHED PRODUCT MAY DIFFER SLIGHTLY FROM DRAWING. Underwriters Laboratories Inc. : [ E `d j m ��m Customer Driven HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com Table of Contents Executive Summary ......................... ............................... 2 An Industry Empowered by Technology ..... ............................... 2 Communication Systems Promote Speed and Accuracy ..................... 5 ClearSound Noise - Reduction Technology .... ............................... 8 Drive -Thru Acoustics ........................ ............................... 8 Training Employees for Success ............................................. 8 Multi -Lane and Multi -Point Order Taking .... ............................... 9 Setting and Measuring Service Standards with Timers ...................... 9 Analyzing Results .......................... ............................... 12 Keeping an Eye on Business with Surveillance Systems .................... 12 Other Technologies for Optimal Operation . ............................... 13 Conclusion ................................ ............................... 14 About HM Electronics, Inc .................. ............................... 15 Bibliography.............................. ............................... 16 HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit - Driven Technologies HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.h me.com Executive Summary It's tough to operate a profitable quick service restaurant (QSR) these days. Among the challenges facing operators are a saturation of the QSR market, increased competition from casual- dining restaurants offering more choices for customers, high employee turnover rate, and a recovering economy. The pressure is on existing QSRs to operate more efficiently, attract new customers, and keep them coming back. With a substantial part of any QSR's revenue coming from the drive -thru, operators are searching for new ways to improve its efficiency. And drive -thru technology plays a key role in this quest. According to a recent article in QSR magazine, "Technology, as a whole, now plays an indispensable role in quick- serve. From consumer applications that enhance the diner experience to operational applications that improve the restaurants' day -to -day functioning, experts say quick- serves that do not embrace technology are missing both revenue - boosting and cost - cutting opportunities that could put them at a competitive [advantage]. "' Optimal drive -thru efficiency depends upon numerous elements of operation, but the most critical components are order accuracy and speed of service. Within the last few years many new technologies have been designed to help QSRs improve these twin components of profitability. An Industry Empowered by Technology Although drive -thrus have existed since the late 1920s, until the mid -1970s most QSR customer orders were taken inside the restaurants. However, the last twenty - five years have witnessed an explosion in drive -thru sales, with some of the newer chains reporting as much as 90% of their sales and 80% of their growth coming from the drive -thru. Even the most traditional and established chains were reporting 50 -75% of their total revenues from the drive -thru. To monitor this drive -thru revolution, industry executives mobilized special teams to study both the human factors and the technologies that would give their companies a competitive edge, down to the second. In 1997, QSR magazine teamed up with the market research firm Global Growth Group (formerly known as Sparagowski & Associates) to study how the 22 largest chains 21 How to Optimize Drive -Thru Operations with Profit - Driven Technologies HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com in the United States had performed at the drive -thru during the previous year. This report, the "Drive -Thru Time Study," has since become an annual feature of the magazine, with the number of companies surveyed now standing at 25. Rankings are based on scores in four categories: (1) speed of service; (2) order accuracy; (3) speaker clarity; and (4) menuboard appearance, with speed and accuracy being weighed more heavily (each get 40% of the final score) because of their greater importance. The latest "Drive -Thru Time Study" confirms what most key players in the QSR industry already knew: speed of service and order accuracy at the drive -thru mean higher revenues for the com- pany as a whole. "Wendy's profits have outpaced the rest of the fast foodies for one key reason: Its drive -thru windows consistently rank among the fastest and most accurate in the industry." 2 For obvious reasons, the appearance of each year's "Drive -Thru Time Study" has captured the attention of QSR executives, operators, franchisees, managers, stock analysts, and even some customers. Competition is fierce among restaurant chains seeking to climb higher on the list, for both publicity and profitability reasons. Both speed and accuracy are critical to customer satisfaction and repeat business. Customers with busy lives and tight schedules quickly grow frustrated with every second that a food order is delayed. Even minor slip -ups can cause customers to look for a different place to eat next time. But how can a QSR achieve the drive -thru speed and order accuracy that will keep it ahead of the competition? Many theories have addressed this question, but the consensus among experi- enced QSR operators is that the best operational results are achieved by using a comprehensive approach of technology, people, and process. "The gadgets allow faster, more accurate service, but they have also trained the people — customers and employees — to demand still more from the drive -thru. Because the only way to increase volume is to move more cars, franchisees constantly study and wonder what they can tinker with or even overhaul to make themselves more drive -thru friendly. "3 41 How to Optimize Drive -Thru Operations with Profit - Driven Technologies Reducing service time while preserving accuracy has a direct correlation to improving drive -thru sales. According to McDonald's former CEO Jack Greenberg, "unit sales increase 1 % for every 6 seconds saved at the drive- thru. "4 In the last few years, many QSR operators have installed the latest communication systems, drive -thru timers, surveillance systems, POS systems, and a dozen other high -tech innovations designed to give customers what they want — quick, accu- rate service. And the QSRs that succeed in satisfying the customer's appetite for value, quality, efficiency, and convenience become the most profitable. Communication Systems Promote Speed and Accuracy Since their debut in the early 1980s, drive -thru communication systems have become a key element in QSR operation. The earliest drive -thrus did not change the basic face -to -face interaction between the customer and order- taker, but sim- ply allowed customers to remain in their cars while ordering. The introduction of drive -thru communication systems, however, did change the character of order giving and receiving. These systems allow employees to serve customers more efficiently at every stage of the drive -thru service — from taking the order, to preparing the order and finally delivering the order — in a swift, systematic fashion. Does newer mean better when it comes to communication systems? In the decades since their introduction, communication systems have evolved from cabled to wireless to meet the needs of today's fast -paced drive- thrus. The newer generation of wireless communication systems comes equipped with a suite of cutting -edge features. The hands -free capability, for example, allows employees to move around freely and comfortably while performing mul- tiple tasks. According to QSR magazine, "The wireless headset technology has been credited with increasing traffic by as much as fifty cars an hour at some McDonald's stores. It also is something customers will remember the next time they drive out for lunch." s How to Optimize Drive -Thru Operations with Profit - Driven Technologies HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com A recent study conducted by Global Growth Group — the "Drive -Thru Communications Study6" — reported that wireless communication systems can reduce service time by about 24% — or nearly 1 minute per car — resulting in significantly faster service than restaurants using the traditional face -to -face method of ordering, which required customers to drive to a service window to place an order. 7 Wireless systems also increase order accuracy over old- fashioned wired systems. "Wireless technology continues to aid convenience and accuracy at the drive- thru. "8 Average Service Time (min:sec) The full - duplex feature is another reason to invest in a wireless communication system. The older, half - duplex systems provide choppy communication between the customer and order- taker, similar to that of a walkie- talkie. The full - duplex system, however, allows for smooth, natural conversations, like those on a telephone. Both parties can speak and listen at the same time, thus ensuring that an order is taken accurately the first time. The "Global Growth Group Drive -Thru Communications Study" also showed that full - duplex communication systems increase speed of service by 6 seconds over half - duplex systems. 6 1 How to Optimize Drive -Thru Operations with Profit- Driven Technologies The more employees who can hear customer orders in real -time and work on them simultaneously, the faster the service will be. It is important, then, from a speed of delivery standpoint, for every employee in the food production line to wear a COMMUNICATORO. The "Global Growth Group Drive -Thru Communications Study" found that restaurants using 7 or more Communicators@ experienced significantly faster service than those using 4 or fewer Communicators @. The Study showed that speed of service could be reduced by up to 24 seconds per vehicle when 7 or more Communicators@ were used. Saving 24 seconds per drive -thru customer can significantly impact a restaurant's bottom line. By industry standards, an increase in drive -thru efficiency by 10% bolsters sales at the average QSR by $54,000 per year.9 According to Brian Baker, Vice - President and General Manager of Global Growth Group, "Franchisees are getting a jump on orders by having more headset units on employees... More employees hearing the order ensures that the system runs smoothly, and the extra equipment cost is justified by higher traffic. "10 v 3:10 - - - 3:00 - 2:50 - S 2:40 2:56 2:51 2:30 - 2;44 Z11 2:20 2:35 2:28 2:28 v c 2:10 2:00 2:11 1 2 3 4 5 6 7 or more Number of Communicators' HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit - Driven Technologies 1 7 HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www,hme.com ClearSound Noise- Reduction Technology A modern innovation available on newer systems is the built -in noise reduction technology, such as ClearSound from HME. ClearSound processes all sounds present at the drive -thru lane and eliminates extraneous ambient noises such as idling engines, mufflers and nearby traffic. With ClearSound, the order -taker hears only the customer's voice, freed from the unwanted environmental noises than can muddle drive -thru communication. "Wireless communication devices [such] as headsets and new -age audio systems ... improve sound clarity and filter out external noises such as nearby vehicular traffic. "11 Studies have shown that ClearSound can improve order accuracy by 41% and quicken service times by as much as 12 seconds per car.12 Some analysts believe that a twelve second improvement in speed can increase a store's revenues by as much as 2% per year. Drive -Thru Acoustics QSR operators should also be aware that the acoustical environment of the drive -thru lane can affect the long -term success of their business. A drive -thru located near a busy street, highway or strip mall is likely to have more environmental noise to contend with than one located in a quiet residential neighborhood. By reducing the amount of noise at the drive -thru lane, operators can take proactive measures to improve sound quality. Menu boards should be placed at locations which facilitate accurate communication between the customer and order -taker rather than at some random location in the drive -thru. Another basic though often overlooked acoustical measure is to encourage employees to use drive -thru equipment properly, such as putting the headset microphone in its proper position, thus enabling customers to hear the order - taker more clearly. According to the "Global Growth Group Drive -Thru Communications Study," restaurants with clear, highly - intelligible communication systems completed drive -thru orders approximately 22 seconds faster than those with unclear communication. Training Employees for Success Delivering the best drive -thru experience possible is not only about technology but the ability to train and motivate employees to meet your business goals. 81 How to Optimize Drive -Thru Operations with Profit - Driven Technologies According to QSR magazine, "training and incentives are the building blocks of speedy service. "13 Operators discovered that using incentive contests in training employees have been very effective in achieving their restaurants' service goals. By selecting and training the best communicator at your restaurant to take orders, for instance, you'll ensure that each customer interaction will be clear, friendly and audible. Multi -Lane and Multi -Point Order Taking As research has focused more on utilizing the potential of the drive -thru to increase revenue, some facilities with adequate outdoor space have explored the possibilities of adding a second or even a third drive -thru lane. Such lanes, positioned either side -by -side or in tandem, not only increase the number of customers who can be served at any one time, but may also prevent the buildup of long lines which can discourage potential customers. "Dual drive -thrus are as much about customer perception as they are about creating faster service. Studies show that the longer the drive -thru line, the less likely people are to enter. "14 Certain recent advances in communication systems are designed to accommodate these various drive -thru configurations. Features such as voice prompts not only alert employees when the batteries on their Communicator® are low but also help them keep track of what lane they're working on. Multi -point order systems with a greater number of wireless Communicators' and wireless point -of -sale components can also enhance speed and expand a restaurant's service capacity. Setting and Measuring Service Standards with Timers In an industry where every second counts, the ability of a drive -thru to deliver speed with quality is vital. That's why the need to set, measure and evaluate service standards is critical. Although standards can vary widely across the industry, every successful QSR chain reviews and adjusts its standards regularly. Within the last few years, technology companies have designed timers,. displays and software which allow QSR operators to evaluate the speed and performance of drive -thru service. HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit - Driven Technologies 1 9 Average RANK RESTAURANT CHAIN Service F i une Rankina I Wendy's Chick -M -A 3 Ktystal Burge 4 Checkers 5 McDom -dd's 6 Taco Bell Taco john's Burger King 12 KFC 9 Arbv's 10 Rally's 11 Taco john's 12 El Pollo Loco 4 13 Carl's Jr. 14 Long John Silver's is Jack in the Box 2Qla; 16 A &W . 17 Dairy Queen is Del Taco1�, 19 Har"s 20 Church's Chicken , 101 How to Optimize Drive -Thru Operations with Profit- Driven Technologies Some QSR chains have used point -of -sale (POS) systems to measure drive -thru service times. Under such a system, the order -taker must manually key in both the start time (when the order is received) and the end time (when the order is delivered). While this method does provide some data on service times, it can be inaccurate and problematic. For example, the data can be manipulated by an employee who waits until the food has been prepared before keying the order into the system or who bumps the order off the system before it is actually delivered to the customer. In either case, the recorded service time appears faster than it actually was. A more precise measurement of drive -thru service is available by using a speed -of- service timer. This device, when linked to underground vehicle detectors, can automatically track every stage of the drive -thru process, from order point to pick -up window. Not only can managers pinpoint areas for improvement, but the automated nature of the timer makes it practically impossible for employees to manipulate the data. According to the McDonald's newsletter QSC &V, "The HME System 30 Timer with the optional R31 dual -color display allows McDonald's managers to track service times and increase operat- ing efficiency. 1115 Speed -of- service timers connected to prominent wall- mounted displays give employees the opportunity to compete against the clock and deliver orders within management -set goals. Large timer displays visible to employees help create a greater sense of urgency in completing orders. Dual -color LEDs switch colors from "target achieved" mode (green) to "target exceeded" mode (red). In other words, green means go and red means speed it up. With an active display like this one, managers and crew members can see at a glance how long it takes to serve each drive -thru customer. Incentives and friendly competition among crew members can actually make their jobs more enjoyable and challenging while improving customer satisfaction and increasing sales. Timer displays can be made visible to customers to demonstrate just how fast the drive -thru process can be, since some customers tend to misjudge the time spent waiting for an order. By reviewing the timer reports, managers and operators can evaluate employee performance and make the necessary changes. "[McDonald's operator Fred Scarcelli's] stores in Brandon, Florida, got their first HME timers in August, and times have dropped thirty to forty seconds per store since the timers have gone in. The result... is a consistent experience for customers. "16 HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit- Driven Technologies 1 11 HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com Analyzing Results Operating multiple restaurants can be difficult, even for the most experienced manager. Polling systems such as PC30 Software from HME can help multi -unit restaurant operators and managers gather and analyze data on drive -thru performance and diagnose problem areas without expending tremendous amounts of energy and money. PC30 Software, which interfaces with the System 30 Timer, automatically collects timer data from multiple stores and organizes it in a central database for convenient, remote access. Keeping an Eye on Business with Surveillance Systems New digital surveillance technologies are replacing existing analog systems in the QSR industry and offering many new capabilities to assist operators and store managers improve security and operations. A leading example of this is the HME VisionTech digital surveillance system, which provides a live, remote view of stores from as many as sixteen camera shots simultaneously. At one level, surveillance systems deter theft, especially at sites that are open late at night. But such systems also help operators save time and money spent traveling from one restaurant to another to monitor daily operations. Digital images of all events at multiple QSRs can be recorded and stored for later analysis. Operators can easily retrieve and review information on their own terms, thus potentially saving time and money. Many operators have also expressed satisfaction with surveillance systems because they not only deter theft but also control shrinkage. CLM principal Carlos Morales maintains that "he doesn't have a shrinkage problem but would like to use VisionTech in order to 'look at the total picture of [his] operations,' and not only deter employee theft but also help protect against in -store accident claims. "» 121 How to Optimize Drive -Thru Operations with Profit - Driven Technologies Other Technologies for Optimal Operation In addition to communication systems, timers, and surveillance systems, there are other technologies on the market designed to help QSR operators achieve peak performance by enhancing customer interaction. Menu Board Design and Placement: The drive -thru menu board sets the tone and pace for the entire QSR experience. Menu boards must be easy -to -read and kept clean to facilitate customers' choices. Pre -order boards giving a preview of menu choices have also been used successfully by many QSRs on the theory that when customers know what they want before they arrive at the order point, the entire ordering process is expedited. For better communication with customers, menu boards and loudspeak- ers should be located close together, but with one caveat — speakers and microphones should be housed in a separate post, and not in the menu board itself. Doing so can cause echo, reverberation, and overall poor sound quality. Speaker posts should also be carefully designed and placed closer to the driver's window to obtain the best acoustics. Message Repeaters: The message repeater plays a pre- recorded message welcoming customers when they arrive at the order point. It can also be used to offer a menu special or to announce safety tips at the children's playground. There are two types of message repeaters — internal and external. As a built -in component of a wireless communication system, the internal message repeater can store up to two messages while the external one can rotate among five different messages. This tool assures that a consistent, easy -to- understand message is delivered to customers at appropriate times. For employees, the message repeater eliminates the tedious task of repetitiously greeting each customer, improves speed of service, and provides a consistent greeting delivery. Field reports indicate that message repeaters can reduce the average service time by as much as six seconds per car. Order /Price Confirmation Systems: Some QSRs have video displays to provide a visual confirmation of the order which the customer can read from the driver's seat. However, some customers may read slowly or misinterpret what they see. As a result, experts are unsure whether such customer - facing video displays HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit - Driven Technologies 1 13 HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com actually improve speed and accuracy. At the same time, studies also indicate that customers like the sense of control that order confirmation systems offer. Mobile Order Teams: At high - volume stores or during peak periods, instead of waiting for customers to come to a single point, order takers equipped with wireless Communicators@ can be positioned at preview boards, thus creating several order points which can then process high demand more efficiently. This method is also effective in eliminating long lines in drive -thru lanes. Some wireless communication systems such as those from HME include special features which allow mobile team members to coordinate activities with each other as well as communicate with the employees inside the store. Electronic Payment: Handling cash is time - consuming and risky. Several major QSR chains are testing a technology that will enable drive -thru customers to bypass the cash window by using a transponder similar to those which automatically collect highway tolls. The device is electronically scanned when the car passes the menu board and the purchase is billed to a linked credit card. This innovative technology could cut as much as 15 seconds off drive -thru service times, thereby boosting monthly sales by two percent or more. Conclusion While technology alone will not resolve every challenge that a QSR operator faces, technology is an extremely important component of operational efficiency and the overall customer experience. By focusing specifically on these objectives and measuring results, QSR operators can achieve their revenue, speed and quality goals. 141 How to Optimize Drive -Thru Operations with Profit- Driven Technologies About HM Electronics, Inc. HM Electronics, Inc. (HME) has been the leading provider of technology for the QSR industry for nearly two decades. A pioneer in technology, HME introduced the world's first patented wireless communication system for the drive -thru application. Today, HME continues to deliver the most comprehensive line of solutions to help companies improve their security and productivity. From communication and security systems to speed -of- service timers, HME has built a reputation for delivering customer driven solutions based on quality and reliability. Incorporated in 1971, the privately held HME develops, manufactures, markets and services its products in over 80 countries worldwide. HM Electronics, Inc. 14110 Stowe Drive Poway, CA 92064 800.848.4468 www.hme.com How to Optimize Drive -Thru Operations with Profit - Driven Technologies 115 Bibliography 1 "The Revolution," QSR magazine, November 2002, p. 44. 2 "Fast -food world says drive -thru is the way to go," USA TODAY, April 3, 2002, p. 2A. 3 "Navigating the Loop," QSR magazine, October 2002, p. 59. 4 "Fast -food world says drive -thru is the way to go," USA TODAY, April 3, 2002, p. 2A. S "Who Delivers in Drive -Thru? "QSR magazine, October 2001, p.62. 6 2002 Global Growth Group Drive -Thru Communications Study examined the relationship between various drive -thru communication systems and the speed of service. A sample of 2800 service times from four major QSR chains (Burger King, McDonald's,Taco Bell and Wendy's), along with pertinent information on the drive -thru communication equipment used at each store were collected for Global Growth Group's in -depth analysis. 7 The data for this finding is based on a relatively small sample size in the 2002 Global Growth Group Drive -Thru Communications Study. 8 "Getting Flashier?" QSR magazine, November 1999, p. 49. 9 "An Efficiency Drive: Fast -Food Lanes Are Getting Faster," The Wall Street Journal, May /April 1998, p. Al. 10 "Navigating the Loop," QSR magazine, October 2002, pp. 46 -49. 11 "Technology on the go: Operators'rev- up'drive -thru lanes with new systems," Nation's Restaurant News, October 6,1997, p. 87. 12 "Win the Communications Race," Hospitality Technology ,July /August 1999, p. 30. 13 "Speed Kills," QSR magazine, March 2003, p.41. 14 "Taking the drive -thru diner on anew ride," Franchisee Times, May 2002, p.43. 15 "Drive -thru timer designed to improve service speed, "QSC &V,Volume 4, Issue 3, 2000, p. 14. 16 "In Gear," QSR magazine, June 2002, p. 47. HM Electronics, Inc. 17 "High -tech systems look to head off restaurant shrinkage," 14110 Stowe Drive Nation's Restaurant News, January 11, 1999. Poway, CA 92064 800.848.4468 www.hme.com 161 How to Optimize Drive -Thru Operations with Profit- Driven Technologies Fast Food Drive Tluu Pre Sell Menu Boards Affect Customer Speed - QSR magazine Page 1 of 5 '' THIS GROWING THE BURGER GOLD SUBWAY R FRANCHISE IS RUSH IS ON AT ON A YEAF ' a GOING TO THE STEAK 'N SHAKE i 'FRESH FOI "NNNENNW ps DOGS SUBSCRIBE- FOOD- OPERATIONS- GROWTH- REPORTS- EVENTS- VIDEO What are you looking for? The Drive -Thru Performance Study: Impact of Pre - Sell amazon Burger King, Taco Bell, and Taco John's experienced slower speed of service 0 0 when pre -sell menuboards were in place, while the other benchmark brands were slower when the Plates & cutlery boards were not in place. shop now Chain -' With Pre -Sell Without Pre -Sell Burger King 200.02 196.18' Chick -fil -A 199.85 228.52 -- - - -- _ - - -- Krystal 208.44 260.94 - - - - - amazon McDonald's 183.33 194.12 Taco Bell 166.44 155.23 Shop Taco John's 188.65 160.14 "'_lraI Wendy's 121.14 153.11 professional Summary 181.64 179.68 supplies SPONSORED BY Shop now iECNq✓ RECENT NEWS Round Table Pizza Sponsoring Pizza Themed Museum INIRIX Selection Introduces New Datase DRIVE -THRU BENCHMARKS Selection Suite ..0 Average Service Time Landscaping Condition Order Accuracy Service Attributes Shake Shack Now Open in Atl Airport OCB in Place Customer Service OM t " Pre -Sell in Place Suggestive Sells 99 New Domino's App Function E RETURN TO THE STORY Impact of Pre -Sell Su ggestive sells riming Groups When Pizza is Ready Cicis Opening 2nd Montgomel - -- - - - - - -- - -- - — Location in Alabama Checkers & Rally's Selling Cheeseburgers for 69 Cents m September 26 SUBSCRIBE TO A.M. JOLT The five times weekly e- newslet that keeps you up -to -date on th latest industry news and additit this website. https : / /www. gsnnagazine. comlcontentl drive -thru- performance- study- impact - pre -sell 9/25/2018 7 fD r-t O V o � 07 o W � v N oo' z 0 v N uq 0] (D k. t V) 1+ Ln Ln v s c L n v v m M 0 a� 0_ m x n rD N 0 n v 0 0 a� r+ ro 0- m cn ao v a4 rD W G K O T� O O m 7O7 Oro � S Ol o D s a � H � LEGAL DESCRIPTION OF PROPERTY Those certain tracts of land situated in the County of Hennepin, State of Minnesota and more particularly described below: Tract A: That part of Lot 15, Vine Hill, described as follows: Commencing at a point on the east line of said Lot, distant 375 feet south of the northeast corner of said Lot; thence West perpendicular to said east line, along a line hereinafter referred to as Line "A" a distance of 188 feet to a point hereinafter referred to as point "X'; thence continuing West on said Line "A" to the west line of the east 330 feet of said Lot, and said Line "A" there ending; thence North along said west line of the east 330 feet a distance of 71.9 feet more or less to the southeasterly line of the right -of -way of State Highway No. 7; thence northeasterly along said southeasterly line a distance of 124 feet to the actual point of beginning of the land to be described; thence southeasterly along a line, which if extended would pass through said point "X ", to its intersection with a line drawn parallel with and distant 20 feet north from said Line "A "; thence East along said parallel line to said east line; thence North along said east line to the intersection with the southeasterly line of the right -of -way of State Highway No. 7; thence northwesterly and southwesterly along said right -of -way line to the actual point of beginning. EXCEPT that part of the east 133 feet of the above - described property lying north of a line described as follows: Commencing at the northeast corner of said Lot 15; thence South along the east line of said Lot a distance of 294.59 feet to the point of beginning of the line being described; thence deflecting right 90 degrees to the west line of said east 133 feet, and there ending. I_ FRI Tract B: Par I: That part of Lot 15, "Vine Hill" described as follows: Commencing at a point on the East line of said lot, distant 375 feet South of the Northeast corner thereof; thence due West a distance of 197.6 feet to the actual point of beginning; thence continuing West a distance of 132.4 feet; thence South, along a line extending to a point 330 feet due East of the Northwest corner of said Lot 15, a distance of 48.1 feet, thence Northeasterly a distance of 135.7 feet, more or less, to a point on the West line of the East 197.6 feet of said Lot 15, distant 20 feet South from the actual point of beginning; thence North to the actual point of beginning. Par 2: The West 14.6 feet of the North 20 feet of the East 197.6 feet of that part of Lot 15, "Vine Hill" lying South of a line running due West from a point in the East line of said lot distant 375 feet South from the Northeast corner of said Lot 15. Par 3: That part of Lot 15, "Vine Hill ", described as follows: Commencing at a point on the East line of said lot, distant 375 feet South of the Northeast corner thereof; thence due West a distance of 188 feet to the actual point of beginning of the land to be described; thence continuing West a distance of 142 feet, more or less, to a line drawn parallel to and distant 330 feet West from the East line of said Lot 15 and its extension; thence North along said parallel line 'a distance of 71.9 feet, more or less, to the Southeasterly line of the right -of -way of State Highway No. 7; thence Northeasterly along the Southeasterly line of said right -of -way of State Highway No. 7 a distance of 124 feet; thence Southeasterly to the actual point of beginning. (Certificate of Title No. 1432268) 6460521 vl (49470.05106.000) LEGAL DESCRIPTION OF PROPERTY Those certain tracts of land situated in the County of Hennepin, State of Minnesota and more particularly described below: Tract A: That part of Lot 15, Vine Hill, described as follows: Commencing at a point on the east line of said Lot, distant 375 feet south of the northeast corner of said Lot; thence West perpendicular to said east line, along a line hereinafter referred to as Line "A" a distance of 188 feet to a point hereinafter referred to as point "X'; thence continuing West on said Line "A" to the west line of the east 330 feet of said Lot, and said Line "A" there ending; thence North along said west line of the east 330 feet a distance of 71.9 feet more or less to the southeasterly line of the right -of -way of State Highway No. 7; thence northeasterly along said southeasterly line a distance of 124 feet to the actual point of beginning of the land to be described; thence southeasterly along a line, which if extended would pass through said point "X ", to its intersection with a line drawn parallel with and distant 20 feet north from said Line "A "; thence East along said parallel line to said east line; thence North along said east line to the intersection with the southeasterly line of the right -of -way of State Highway No. 7; thence northwesterly and southwesterly along said right -of -way line to the actual point of beginning. EXCEPT that part of the east 133 feet of the above - described property lying north of a line described as follows: Commencing at the northeast corner of said Lot 15; thence South along the east line of said Lot a distance of 294.59 feet to the point of beginning of the line being described; thence deflecting right 90 degrees to the west line of said east 133 feet, and there ending. I_ FRI Tract B: Par I: That part of Lot 15, "Vine Hill" described as follows: Commencing at a point on the East line of said lot, distant 375 feet South of the Northeast corner thereof; thence due West a distance of 197.6 feet to the actual point of beginning; thence continuing West a distance of 132.4 feet; thence South, along a line extending to a point 330 feet due East of the Northwest corner of said Lot 15, a distance of 48.1 feet, thence Northeasterly a distance of 135.7 feet, more or less, to a point on the West line of the East 197.6 feet of said Lot 15, distant 20 feet South from the actual point of beginning; thence North to the actual point of beginning. Par 2: The West 14.6 feet of the North 20 feet of the East 197.6 feet of that part of Lot 15, "Vine Hill" lying South of a line running due West from a point in the East line of said lot distant 375 feet South from the Northeast corner of said Lot 15. Par 3: That part of Lot 15, "Vine Hill ", described as follows: Commencing at a point on the East line of said lot, distant 375 feet South of the Northeast corner thereof; thence due West a distance of 188 feet to the actual point of beginning of the land to be described; thence continuing West a distance of 142 feet, more or less, to a line drawn parallel to and distant 330 feet West from the East line of said Lot 15 and its extension; thence North along said parallel line 'a distance of 71.9 feet, more or less, to the Southeasterly line of the right -of -way of State Highway No. 7; thence Northeasterly along the Southeasterly line of said right -of -way of State Highway No. 7 a distance of 124 feet; thence Southeasterly to the actual point of beginning. (Certificate of Title No. 1432268) 6460521 vl (49470.05106.000) #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Accepting Constructed Improvements and Authorizing Final Payment for the 2018 Crack Fill and Seal Coat Project, City Project 18-05 Meeting Date: November 13, 2018 Prepared by: Katie Koscielak Reviewed by: Alyson Fauske Attachments: Resolution, Project Location Map, Final Payment Summary Background: The City awarded the 2018 Crack Fill and Seal Coat Project, City Project 18-05, to Allied Blacktop Co., on May 29, 2018. Allied Blacktop Co. has completed the scheduled work in general conformance with the Contract documents and has requested final payment. The City Engineer has determined that the project is substantially complete and final payment is appropriate. Allied Blacktop Co. has submitted the two-year Maintenance Bond, Minnesota Form IC-134 Withholdings Affidavit, lien waivers and the signed request for final payment. A Resolution Accepting Improvements for the 2018 Crack Fill and Seal Coat Project, City Project 18-05, and Authorizing Final Payment is included for Council consideration of approval. Financial or Budget Considerations: The Capital Improvement Plan budget in the Street Reconstruction Fund is $275,000 for 2018 sealcoating and overlay improvements. The City of Shorewood portion of the project construction contract as bid was awarded by the Council in the amount of $169,099.40 and the final project construction amount is $169,142.42. The amount remaining for payment with Payment Request No. 2/Final is $8,457.12. Recommendation / Action Requested: Staff recommends approval of the Resolution Accepting Improvements for the 2018 Crack Fill and Seal Coat Project, City Project 18-05, and Authorizing Final Payment Allied Blacktop Co., in the amount of $8,457.12. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD RESOLUTION NO. 18 -117 A RESOLUTION ACCEPTING THE WORK AND AUTHORIZING FINAL PAYMENT 2018 SEAL COAT PROJECT CITY PROJECT NO. 18-05 WHEREAS , on May 29, 2018, the City of Shorewood entered into a contract with Allied Blacktop Co., for the 2018 Crack Fill and Seal Coat Project, City Project 18- 01; and, WHEREAS, the Contractor has completed the project work and has requested City acceptance of the project and final payment for the work performed and documented to date; and, WHEREAS, the City Engineer has made final inspection of the project and recommends acceptance and final payment be made by the City. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shorewood as follows: The City hereby accepts the work completed pursuant to said contract and authorizes final payment to the Contractor, and all warranties shall commence as of the date of acceptance, November 13, 2018. ADOPTED BY THE CITY COUNCILOF THE CITY OF SHOREWOOD th this 13 day of November, 2018. Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk #9A MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Internet Proposal Meeting Date: November 13, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Larry Brown, Director of Public Works Attachments: Warner Connect proposal and fiber install quote from Jaguar Communications Background: The city’s present internet connection is extremely limiting at 3 Mb speed. Staff contacted Warner Connect last year and again earlier this year to see what the cost was to improve Internet speed to 10 Mb, and the cost was in the hundreds of dollars more per month for what is still very slow internet service, so staff could not recommend the additional expense. Jaguar Communications has been working on a fiber build out project in Chanhassen. Staff contacted them earlier this year about their interest in doing a similar fiber line build out project in Shorewood. That is presently being considered by the company. There is interest now, however, about making an initial install in Shorewood on a line that would come through the Country Club corridor and continue north. Their proposal includes connecting City Hall, the Community and Event Center, and Public Works into one service connection. Conduit was previously buried across County Road 19, and when the Badger Park project was done last year, conduit was buried between City Hall and the Community and Event Center for this eventuality. Financial or Budget Considerations: Warner Connect and Jaguar worked together to put together the internet proposal included in this packet. Staff asked for a three year and a five-year option for the council to consider. Both options are included in this packet that show the cost differential between the current service and the new option. If the council agreed to enter into a five-year contract with Warner, the cost would be $99 per month more than the city is presently paying for 100 Mb speed. Additional speed would be available in the future if needed. The city would have to pay for the fiber to be installed between the three buildings and Jaguar has submitted a proposal for $14,000 to do that work. Should the council approve the proposals, staff will add this cost to a recommendation for spending the excess fund balance, and present that entire recommendation to the council before year end. Recommendation / Action Requested: Staff recommends accepting the five-year proposal from Warner Connect and the proposal from Jaguar Communications to install the fiber. Internet speed has been a long-term limiting issue for the city and having better service will result in better options for data storage, back up, and program operations. In addition, those using the city’s buildings – particularly the Community and Event Center, will enjoy dramatically improved service. Next Steps and Timeline: Staff will notify Warner and Jaguar of the Council’s decision. Given the time of year, it is anticipated that the work would begin next Spring. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 213 South Oak Avenue Owatonna, MN 55060 Phone: (507) 214-1000 Fax: (507) 214-1001 Telecommunications Service Agreement Welcome to Jaguar Communications, Inc. October 30, 2018 Date: Business Name:City of Shorewood Service Address:5755 Country Club Road City, State, ZIP:Shorewood, MN 55331 Phone:952.960.7900 Contact Name:Greg Lerud Email: GLerud@ci.shorewood.mn.us Billing Info: SameSameSame Bill To Name: Billing Address: City, State, ZIP: Billing Contact: Billing Phone: Monthly Recurring ChargeNon-Recurring Charge Description Of Terms Qty. Ordered Services/Equipment() Months UnitTotalUnitTotal Construction Cost For The $14,000.00$14,000.00 1 City Of Shorwood $0.00 NOTES: For service to connect to the City of Shorwood, MN. Construct co Center, and Public Works $0.00 FCC/911/USF/Federal and State taxes, administration fee and addi listing charges apply and are not included in the Totals. Local $0.00$0.00$0.00$14,000.00 applicable. If Customer chooses Jaguar as its long distance prov International Calling unless specially identified in description section of this agreement. ESA - Package includes the Jaguar Local Calling Area Albert Lea, Austin, Blooming Prairie, Faribault, Glenville, Owat Free Calling to: Toll Free Service (MRC): Long Distance Rate: (Cent/min.): (Cent/min.): All out-going Long Distance would be a flat rate. Billing is in Minnesota, The Continental US, Alaska and Hawaii. Telecommunications Service Agreement Page 1|4 rev.11.13.14 General Terms and Conditions The following General Terms and Conditions shall be applicable t executed by Jaguar Communications, Inc. [or by any wholly owned collectively called "Jaguar")] and executed by the Customer. C are to be and shall be incorporated into each Service Order. A signs for specific products and services provided to the Custome DEFINITIONS Confidential Information: Confidential Information includes any documentation), inventions, know-how, and ideas, updates, docume any non-public information regarding the business of the other p information is marked or otherwise communicated as being "propri of a Service Order by the Customer and acceptance thereof by Jag forth therein and pursuant to these Terms and Conditions. SECTION 1. CANCELATION OF OR EARLY TERMINATION 1.1 Cancellation of Service Order after Initiation of Service. S have Service delivery discontinued for its convenience upon sixt payment of all invoices for Services furnished until the effecti applicable Early Termination Charge (see section 1.2). If any m notice thereof, the non-defaulting party shall have the right, b Agreement and any related Service Orders hereunder without incur immediately effective upon receipt of written notice 1.2 Early Termination Liability. requirements: (a) the Requested Service must be equal or greater recurring charges associated with the Requested Service, (c) Cus costs actually incurred by Jaguar and documented for Customer, ( of the information required to replace the existing Service with Service Order covering the Requested Service, and (e) Jaguar, in Requested Service in writing; otherwise Customer shall pay Jagua and conditions contained herein unless Customer or Jaguar provid Page 2|4 Telecommunications Service Agreement rev.11.13.14 SECTION 2. LIABILITIES AND DISCLAIMERS 2.1 Jaguar Liability. The liability of Jaguar for damages arisin mistakes, omissions, interruptions, delays, tortuous conduct or arising out of the failure to furnish Services, whether caused b of credit allowances or refunds of sums paid under each applicab shall be the sole remedy of Customer (or any End User) and the s for any indirect, incidental, special, consequential, exemplary damages for lost profits or lost revenues) a Customer may suffer negligence of Jaguar's employees or agents, and regardless of wh of such damages. 2.2 Warranty; Disclaimer. JAGUAR COMMUNICATIONS, INC. MAKES NO EXPRESS OR IMPLIED, EITHER IN FACT OR BY OPERATION OF LAW, STATU Merchantability AND FITNESS FOR A PARTICULAR USE OR PURPOSE, EXC OTHERWISE CREATED BY LAW. 2.3 Maintenance and Repairs. Jaguar shall be responsible for rou and other related assets) and shall perform such maintenance at standards. Customer shall cooperate with Jaguar with respect to SECTION 3. CONFIDENTIAL INFORMATION 3.1 Disclosures and Use. The Confidential Information disclosed information of the disclosing party and that the receiving party (except as authorized by these General Terms and Conditions) wit all such information. Each party agrees to treat all proprietary proprietary information, but in no case will the degree of care 3.2 Restricted Use. Each party agrees: (A) to use Confidentia or as otherwise expressly permitted by these General Terms and C Information or any part thereof except for purposes of these Gen on any copies of any Confidential Information such proprietary l as are contained in or on the original or as the disclosing part Page 3|4 Telecommunications Service Agreement rev.11.13.14 SECTION 4. GENERAL TERMS 4.1 Force Majeure. Jaguar shall not be liable for, nor shall an equipment due to causes beyond its control including but not lim law, order, regulation, direction, action, or request of the Uni riots, wars, or unavailability rights-of-way or materials, or ep difficulties. 4.2 Assignment or Transfer. Customer may not transfer or assi Jaguar, and then only when such transfer or assignment can be ac Service; provided that Customer may assign its rights and obliga merger, stock sale or sale or exchange of substantially all the located, upon written notice to Jaguar, if such third party firs conditions hereof. These General Terms and Conditions shall app shall, unless otherwise expressly agreed by Jaguar in writing, r Order. 4.3 Notices. Any notice Jaguar may give to a Customer shall b or when sent via facsimile, overnight courier electronic mail or on each Service Order. 4.4 Indemnification. Customer shall indemnify, defend and hol Employees and Agents harmless from any and all claims, loss, dam liability (including liability for patent infringement) arising with the delivery or consumption of Services, (2) use of facili hereof or in a manner that Jaguar did not contemplate and over w Customer and End User in connection with the Services. 4.5 Application of Tariffs. Jaguar may elect (or be required respecting the delivery of certain Services. If and to the exte tariffs address any Services ordered by Customer herein, then th every such applicable tariff shall govern. In each and every cas required by duly empowered governing authority to be under tarif each any and all required tariff(s). These General Terms and Co tariffs, control Customer's and each End User's consumption an 4.6 Entire Understanding. These Terms and Conditions, includi applicable to the delivery of Services), constitutes the entire All sections and subsections of these General Terms and Conditio performance or obligations shall survive the termination or expi City of Shorewood Business: Jaguar Communications, Inc. Jonathan C. Rodd - Authorized Authorized Sales Director Representative: Representative: Signature: Signature: October 30, 2018 October 30, 2018 Date: Date: Page 4|4 Telecommunications Service Agreement rev.11.13.14 Warner ConnectITS ADDENDUM Cv2 1. Description of Services: Effective with the completion of the City of Shorewood Fiber Campus Build, Warner Connect will provide the City of Shorewood with a Network Access Port as described below to provide connectivity from the City of Shorewood City Hall Campus hub to the Warner Connect Data Center. The existing circuits at the locations below will be disconnected and eliminated at the completion of the implementation of the new Network Access Port. 2. Service Fees: The services ordered on this addendum will be provided at the location and fees listed below: Warner Connect ITS Solution Price Schedule ITS ITS Monthly One-Time Recurring Location Name Address Item Qty Charges Charges City Hall 5755 Country Club Rd. 100 Mb Symmetrical Ethernet Circuit to Warner 1 Waived $1019 Shorewood, MN 55331 Connect Data Center ITS Network Access Port (3 Mb)-5755 Country 1 -$385 Club Rd., Shorewood, MN ITS Network Access Port (7x1Mb Fixed VPN over 1 -$99.00 Broadband Internet)-Shorewood Public Works 24200 Smithtown Rd. Shorewood MN ITS Freedom Office-Shorewood Public Works 1 -$169.00 ITS Network Acces Port (7x1 Mb Fixed VPN over 1 -99.00 Broadband Internet)-Southshore Community Center 5357 Country Club Road, Shorewood MN ITS Freedom Office-Southshore Community Center 1 -169.00 5735 Country Club Road, Shorewood MN * Domestic interstate long distance for the contiguous 48 states and Minnesota intrastate long distance usage is free for unlimited usage. Canadian, US, Extended Coverage, International, Directory Assistance, Operator Services and all other special calling services will be billed at actual cost. All long distance usage will be billed in six second increments with a 30 second minimum. Final equipment and software configurations required to complete the implementation of the services described within this Addendum will be quoted separately during the detailed design phase of the implementation based on final Customer requirements. As a requirement for Warner Connect to provide the ITS solution as described above, it is mandatory that the Customer maintain either replacement switch equipment at its premise or have contracted for Cisco SmartNet equipment maintenance. City This Addendum is hereby made a part of the HeatSeeker ITS Master Agreement made as of April 1, 2013 between of ShorewoodWarner Connect, Inc. and HeatSeeker Technology Partners, Inc. subsequently acquired by This s stated in Section 6 with a 4 or five years from the completion of the implementation of the Network Access Port from 5755 Country Club Road Shorewood, MN to the Warner Connect Data Center whichever is later. This Agreem -renewal is given by either party no less than (90) days before expiration of the Renewal Term. ADDENDUM ACCEPTED AND AGREED: City of Shorewood: Warner Connect, Inc.: Authorized Signature DateAuthorized Signature Date # 9B MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Shorewood Community & Event Center Rental Rates Meeting Date: November 13, 2018 Prepared by: Greg Lerud, City Administrator Reviewed by: Twila Grout, Park and Recreation Coordinator; Julie Moore, Communications Coordinator Attachments: Last two years of rental information, Comparison sheet, Resolution, Proposed rental rates Background: At the September 24 city council meeting, staff presented revised rental forms as well as a revised rental rate sheet for council consideration. Additional information was requested by the council prior to approval of the new rates. Included with this memo is the list of rentals for 2017 and 2018 YTD. Rentals have been down in 2018, and we believe that is due to the construction work being done this year. The second and third attachment are rental rate comparison for area facilities that are similar. The final attachment is the proposed rental rate schedule to go into effect on January 1, 2019. There was also a question about what the cost is to operate the facility for an event. That is difficult to determine. Another way to examine it would be to compare operating revenue and expenditures. Here is the information for the current year and 2017: OPERATING REVENUES OPERATING EXPENDITURES DIFFERENCE 2017 54,533 87,085 (32,552) 2018 YTD 52,515 73,166 (20,650) In 2017, revenues covered about 40 percent of the actual cost to run the facility, and in 2018 that amount increased to 60 percent. Using these figures, rental fees are under priced by about 40 percent in 2018. That is not to suggest, however, that rates should increase 40 percent. The City Council has viewed the SCEC as a community amenity, and recognized value in having the facility available to its residents and others to support community events and activities. Recommendation / Action Requested: Staff recommends adopting the recommended rates by approving the attached Resolution. Next Steps and Timeline: Rates will go into effect on January 1, 2019. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Shorewood Community & Event Center 5735 Country Club Road, Shorewood, MN 55331 Phone: (952) 474-7635 Fax: (952) 474-0128 Website: www.southshore-center.org MEETING & EVENT FACILITY RENTAL AGREEMENT Base Rent: $______ Name of Applicant Renter (): __________________________ PLEASE PRINT Custodial/Setup/Tear-Down Chrg: $_______ Name of Organization_______________________________________________ Addl Chrg: $_____________ Total Due: $ ______ Address: _________________________________________________________ Deposit: $_____________ Balance: $_____________ City, State, Zip ___________________________________________________ (due no later than 15 days prior to event) Daytime Phone:________________________Cell:_______________________________ $________ Damage Deposit ($300/500 dependent upon activity) Email:_____________________________ _ Activity Room _ Banquet Room ___________________________________ Type of Event: __ Conference Room _ Kitchen  Date requested (month, date, year): ______________________________________________  Start time (this includes set-up time):__________ (a.m./p.m.) End time (this includes tear-down time): __ ________________________(a.m./p.m.)  Number of people expected (not to exceed 200): ___________________________________  Does this event include any exchange of money (i.e., charge admission, collect money, sell merchandise or services, etc.)? No ___ Yes (please describe) ______________________________________  Will alcoholic beverages be served? No ___ Yes ____  Providing any entertainment? No____ Yes____ If yes, explain___________________________________________ * If serving alcoholic beverages, the renter MUST provide a Certificate of Liability Insurance, with the City of Shorewood listed as an additional insured, showing proof of $300,000 or greater in liability insurance coverage. The League of Minnesota Cities offers TULIP (Tenant User Liability Insurance Program) providing up to $1 million of coverage for special events. Visit www.ebi-ins.com/tulip for more info. City of Shorewood City Facility Code is 0501-B4A Coverage for most events costs between $75 and $150. THIS AGREEMENT is between the Shorewood Community & Event Center (hereinafter referred to as the "Center”) and _________________________________________ (hereinafter referred to as “Renter”). LIABILITY By signing this Rental Agreement, the Renter agrees to assume the responsibility and legal liability for the above described event, and to abide by all Terms and Conditions, Rules and Regulations (Exhibit A) upon acceptance of this Agreement. Additionally, the Renter agrees to indemnify, defend and hold harmless the Center and the City of Shorewood against any and all claims, demands, damages, costs and expenses, including reasonable attorney fees, arising from the use of the premises by the Renter, including any losses caused by NEGLIGENCE OR STRICT LIABILITY of the Center or Renter or from the breach or default on the part of the Renter in the performance of any covenant or agreement on the part of Renter to be performed pursuant to the terms of this Agreement; or from an negligent act of Renter, its agents, contractors, servants, employees, guests through use or contact with premises. In case of any action or proceeding against the Center by reason of such claim, Renter covenants to defend such action or proceeding with counsel reasonably satisfactory to the Center.. Failure to comply with any or all of the above stated rules will result in the withholding of the security deposit. The Renter has also reviewed, completed and signed the attached Damage Deposit form and Rules & Regulations Policy. AGREED TO BY: APPROVED BY: Renter: ______________________________________ Rental Coordinator: _________________________________________ (Signature) (Signature) Date: _______________________________________ Date: ____________________________________________________ 1 Rev. 9/18 TERMS & CONDITIONS: RENTAL Residents of Shorewood cannot apply for, rent or reserve the facility for a non-resident. Non-residents must apply directly. This Agreement is not transferable. Use: The premises may be used only for hosting events. Condition: Renter shall - at all times - keep the premises, fixtures, and any rental equipment therein, contained in good order, condition, and in a clean, sanitary and safe condition. Renter shall not permit any waste, damage or injury to the premises. Renter shall notify the Center's Director upon the failure of equipment or any damages. Make check(s) payable to: Shorewood Community & Event Center, 5735 Country Club Road, Shorewood, MN 55331 Permits, if applicable, will only be issued in the name of the Renter who will be the responsible party for all communication, floor plan(s), insurance, and the day of the rental. DAMAGE DEPOSIT & BREACH OF CONTRACT A Damage/Breach of Contract deposits due at signing of Agreement. Damage deposit is paid by check or charge, deposit (less charges) will be returned within thirty (30) business days following the event. Additional fees and/or damage deposits may be required for unique set-up or decorations. Renter is liable for any damage done to premises. If repairs or replacement costs exceed the damage deposit, Renter will be responsible for the excess amount, and charges will be made. Additional causes that would result in withholding return of damage deposit include, but are not limited to: Items that are broken, lost or stolen; cleaning costs exceeding the allowable amount; fire alarm system is activated unnecessarily; and/or other extraordinary events or circumstances. A Breach of Contract occurs if hours are exceeded: The damage/breach of contract fee will be charged if the Renter takes possession prior to designated time and/or if the building and property are not vacated by 12:00 midnight or scheduled time. The Renter, guests, and all their service providers (i.e., caterer, DJ, etc.) must be out by 12:00 midnight. For your protection, your guests should be notified of these hours. 1. Please sign both copies of the Meeting & Event Facility Rental Agreement 2. Make check payable to: Shorewood Community & Event Center 3. Mail one signed form and check to: Shorewood Community & Event Center Attn: Rental Director 5735 Country Club Road Shorewood, MN 55331 2 Rev. 9/18 RESOLUTION 18-118 A RESOLUTION APPROVING SHOREWOOD COMMUNITY AND EVENT CENTER RENTAL RATES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA as follows: That the rental rates, terms, and conditions on the attached pages are hereby approved by the City Council and that such rates are hereby incorporated into the City’s master fee schedule with the effective date of January 1, 2019. th Adopted this 13 day of November, 2018. __________________________ Scott Zerby, Mayor Attest: ___________________________ Sandie Thone, City Clerk Shorewood Community & Event Center Rental Rates September 2018 Banquet Room: Capacity 175 people at round tables, 200 people theatre style Regular Rates Shorewood Day of Week Time of Day Hours Non-Resident Resident Rates (reflects 20% discount) Friday or Saturday Eve. 4:00 pm-12:00 midnight 8.0 $590 $472 Saturday Daytime per hr 9:00 am- 4:00 pm 7.0 $55/hr $44hr Saturday >4 hr daily block $328 $262 Sunday per hr 9:00 am- 11:00 pm 9.0 $50/hr $40/hr Sunday >4 hr daily block $425 $340 Monday-Friday Day per hr 9:00 am – 4:00 pm 7.0 $40/hr $32/hr Mon-Fri >4 hr daily block $275 $220 Mon-Thurs Eve. per hr 4:00 pm-12:00 midnight 8.0 $45/hr $36/hr Mon-Thurs>4 hr block $280 $224 Activity Room: Capacity 50-60 people depending on set-up style Shorewood Day of Week Time of Day Hours Non-Resident Resident Rates Rates (reflects 20% discount) Friday or Saturday Eve. per hr 4:00 pm-12:00 midnight 8.0 $42/hr $34/hr Friday or Saturday Eve. - $245 $196 >4 hr block Saturday Daytime per hr 9:00 am-4:00 pm 7.0 $35/hr $28/hr Saturday >4 hr daily block $160 $128 Sunday per hr 9:00 am-11:00 pm 9.0 $36/hr $28/hr Sunday >4 hr block $216 $173 Monday-Friday Day per hr 9:00 am – 4:00 pm 7.0 $36/hr $28/hr Mon-Fri >4 hr daily block $160 $128 Mon-Thurs Eve. per hr 4:00 pm-12:00 midnight 8.0 $36hr $28/hr Mon-Thurs >4 hr block $150 $120 Conference Room: Capacity 25 people Shorewood Day of Week Time of Day Hours Non-Resident Resident Rates Rates (reflects 20% discount) Daily Block >4 up to 7 hrs 9:00am –4:00 pm 7.0 $150 $120 Monday-Friday All hourly slots 2 hour $30/hr $24/hr min. Kitchen Rental Day of Week Rental Fee Storage Fee Security Deposit Daily $30/hour up to 4 hours $50 Month for $200 $175 for 4-8 hours one rental Over 8 hours add’l $30 an area/Add’l $25 hour per add’l space Rev. 09/18 Page 1 Local non-profit organizations shall be 50% of resident rate Damage Deposit for Banquet Room: $200 All Rates: Based on a 2 (two) hour Minimum rental. Over >4 (four) hour rental subject to the daily block rate. Banquet room set up/tear down/custodial fee: $100.00 for events up to 50 people / $200 for events 50-200 people Activity Room set up/tear down/custodial fee: $50.00 Conference Room set up/tear down charge: $20.00 All Room and Kitchen rentals are subject to availability. Rate schedule subject to change. Rentals Linen:  ____ Round (21) @ $6.00 ea.  ____ Rectangle (12) @ $6.00 ea. Dinnerware, Flatware, Glassware Available:  200 (4 pc) place settings - (dinner plate, dessert/salad plates, cup/saucer) ____ $2.00 per place setting or ____ $0.45 per additional piece  200 (4 pc) place settings flatware - Dinner Knife, Dinner Fork, Salad Fork, Teaspoon) ____ $1.50 per place setting or ____$0.35 per additional piece  200 (1 pc.) settings - (water glass, wine glass) ____ $0.50 ea. Compostable Dinnerware is available – Please contact staff on what is available and pricing Coffee Pots:  ____ 36 cup @ $10.00  ____ 32 oz. Thermos Carafe @ $2.00 ea. Additional fees and/or damage deposits may be required for unique set-up or decorations. Rev. 09/18 Page 2 I I I M "ELM I &NO 6-0 Itc, "The platted right-of-way for Glen Road is 40 feet." "Glen Road is an existing bituminous street that is approximately 20 feet wide. (The western half of Glen Road is significantly less than 20 feet). Glen Road extends to the west (from Highway 9 19) 2,400 feet to a dead end that currently does not contain a cul-de-sac. The existing street (Glen Road) currently does not contain a concrete edge control. The (Glen) road surface meanders throughout the corridor to avoid encroachment on the steep slopes on the south side (east end) of the street." (Three 2007 recommendations: 1) Expand (eminent domain) Glen Road's right-of-way to 50 feet. 2)Add cul-de-sac at road's west end. 3) Reconstruct Glen Road, to be situated in center of the corridor, C/L reference.) "An existing 9 inch PVC sanitary sewer line serves the lots on Glen Road." (For lots on western 2/3 of Glen Road, this sewer line runs westward, and then north to the HCRRA corridor. This Glen Road sewer line then runs eastward under the HCRRA corridor and connects into a sewage lift/pump, located on the east side of Highway 19)." The attached 2007 design for the Glen Road, Manitou Lane and Amlee Road STREETS be widened to approx. 30 feet. (And suggested streets be on C/L) "The platted right-of-way for Manitou Lane and Amlee Road is 50 feet. Glen Road is the only access to these (Mantiou and Amlee) roads." Manitou Lane is an existing roadway ... that (currently) is about 22 feet wide and approximately 400 feet long. (It does not have concrete edge control). The existing (Manitou) road sheet drains to the north. Some storm water ponds in the comer of Amlee Road (and Manitou Lane) before it overtops north. There is an existing (since 1972) underground sanitary sewer line in Manitou Lane and Amlee Road. (which begins at the south end of Manitou Lane, runs north to Amlee Road, and then eastward before it joins the line under HCRRA.) There are existing lines for electric, cable TV and telephone. Conflicts with underground utilities will require temporary service disruptions during installation of the new improvements. Amlee Road is an existing (undersized) cul-de-sac west of County Road 19. Amlee Road (has a platted 50 right-of-way) currently it is approximately 24 foot wide and 800 feet long. SOD WITH MIN. 6" MIN. 4" TOPSOIL AGG (TYPICAL) BASE-- 1.0' CE DRAIN 4. TLE j2. 0' MIN. 2.00% fEfil m 6" PERFORATED P.E. PIPE WITH FABRIC (SEE DETAIL ON SHEET x) q 14.3,3' 14.33' EDGE CONTROL I CONCRETE EDGE CONTROL —2.00% 1 2. w 6" MIN. AGG BASE F1 0' q DRAIN TILE 2.0' MIN. 2" TYPE LV 4 WEARING COURSE MIXTURE (LVWE45035B) 2.357 BITUMINOUS TACK COAT 2" TYPE LV 3 NON--WEARING COURSE MIXTURE (LVNW35030B) 8" AGGREGATE BASE (RECLAIMED MATERIAL THAT MEETS CLASS 7 SPECIFICATIONS) SUPPLEMENT WITH AGGREGATE BASE, CLASS 5 AS REQUIRED (100% CRUSHED LIMESTONE), Mn/DOT SPEC. 2211 24" SELECT GRANULAR MATERIAL, Mn/DOT SPEC. 2105 GEOTEXTILE FABRIC (TYPE V) TYPICAL URBAN SECTION - GLEN ROAD, MANITOU LANE & AMLEE ROAD • SCALE '`' A =0IXenlq W S B Avenue South, Suite 300 Minneapolis, MN 55416 STREET AND WSB Proj.No.01074-53 May 3, 2007 www.wsbeng-com UTILITY IMPROVEMENTS & TYPICAL SECT ION kl � Figure 7635411M-Fa7-541-1700 NFRASTRUCTURE `ENGINEERING 'PLANNING CONSTRUCTION CITY OF SHOREWOOD 4 M:\01074-63\Cad\Exhibits\FIGUP,E4.dw.q, Layoutl