Res Bid Tab and Award8A
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Accept Bids and Award Contract for Replacement of the Boulder Bridge Well
Motor Control Center, City Project 18 -01
Meeting Date: July 23, 2018
Prepared by: Larry Brown, Director of Public Works
Attachments Bid Tabulation, Resolution 18 -073
Policy Consideration: Should the City of Shorewood enter into a contract for replacement of
the Boulder Bridge Well Motor Control Center?
Background: On June 12, 2018, the City Council approved the Plans, Specifications, and
Engineer's Estimate and Authorized Advertisement for Bids for the above referenced project.
Bids were received and opened publicly at 2:00 p.m., July 12, 2018, at Shorewood City Hall.
Three firms submitted bids for the project, as shown in Table 1 below.
Bid Received; From
Amount
Premier Electrical Corporation
$ 159,440.00
Killmer Electric Co., Inc.
$ 167,600.00
Electrical Installation and Maintenance, Co.
Engineer's Estimate
$ 129,900.00
$ 195,141.00
The Specifications for the project included a bid form that specified that a 10 percent bid bond be
submitted with each bid. There is no set requirement for the percentage of the bid bond set by law. It
is what the Owner specifies.
It was noted during the bid opening that Premier Electric and Killmer Electric did submit bid bonds in the
amount of 10 percent of the bid amount. Electrical Installation and Maintenance (aka EIM) submitted a
bid bond in the amount of 5 percent of the amount bid versus 10 percent.
Staff has reviewed the bids, and consulted with our City Attorney regarding the difference in the Bid
Bond amount. The Instructions to Bidders for the Specifications includes the following excerpt.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
BID SECURITY: A certified check or a Bid Bond satisfactory to the City of Shorewood, Minnesota, in the
amount of not less than 10 percent of the total Bid price submitted must accompany each Bid.
LABOR RATES - MINIMUM WAGE REQUIREMENTS: This project is being funded by the City of
Shorewood, MN. The project is not subject to the provisions of Davis -Bacon wages.
PERFORMANCE AND PAYMENT BONDS: The successful Bidder will be required to furnish a
Performance Bond and Labor and Materials Payment Bond each in the amount of the Contract.
The Bid, Agreement, and Bonds shall be conditioned upon compliance with all provisions of the Bid
Documents.
PROJECT ADMINISTRATION: All questions relative to this project prior to the opening of bids shall be
directed to the Engineer /Manager for the project. It shall be understood, however, that no specification
interpretations will be made by telephone.
Address inquiries to:
AE2S
Attn: Charles Haupert, P.E.
6901 E Fish Lake Road Ste 184 Maple Grove, MN 55369
Tel: 763 - 463 -5036
Email: Charles.Haupert @AE2S.com
OWNER'S RIGHTS RESERVED: The OWNER reserves the right to reject any or all bids, to waive any
informality in a bid, and to make awards in the interest of the OWNER.
Under the above language, the Owner may waive any informality in a bid and make award in the
interest of the Owner.
it was also made clearly known to staff that Electrical Installation and Maintenance is owned by the
same parent company as AE2S. This does not represent a conflict, since the two firms are separate
entities.
Recommendation: Staff recommends approval of the attached resolution that awards the
Contract for the Boulder Bridge Well Motor Control Center to Electrical Installation and
Maintenance, Co. in the amount of $129,900.00.
CITY OF SHOREWOOD
BID TABULATION
For the Boulder Bridge Motor Control Center Replacement
City Project No. 18 -01
110 - I
CONTRACTOR BID SECURITY BID AMOUNT
Premier Electrical Corporation 10% $159,440.00
Kilimer Electric Co., Inc.
10%
$167,600.00
Electrical Installation and Maintenance, Co. 5% $129,900.00
Engineer's Estimate $195,141.00
I hereby certify that this tabulation is a correct and true representation of the bids received on this
date for this Improvement Project.
Director of Public Works
7/12/2018
Date
Sandie Thone
City Clerk
Date
RESOLUTION ;1 AND AWARDING
CONTRACT FOR THE BOULDER BRIDGE MOTOR CONTROL
REPLACMENT PROJECT,
CITY PROJECT 18-01
WHEREAS, pursuant to an advertisement for bids for local improvements
designated as the Boulder Bridge Motor Control Center Replacement, City Project No.
18 -01, bids were received, opened on July 12', 2018 and tabulated according to law, and
such tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS, the City Council has determined that Electrical Installation and
Maintenance Co., is the lowest responsible bidder in compliance with the specifications.
NOW, THEREFORE, DE IT RESOLVED by the City Council of the City of
Shorewood as follows:
1. That the Mayor and Acting City Administrator /Clerk are hereby authorized and
directed to enter into a contract with Electrical Installation and Maintenance Co., in the
name of the City of Shorewood, Project No. 18 -01, according to the plans and
specifications therefor approved by the City Council on file in the office of the City
Administrator /Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except for the deposits of the successful bidder
and the next lowest bidder, which shall be retained until a contract has been signed.
this 23rd day of July, 2018.
ATTEST:
Sandie Thane, City Clerk
Scott Zerby, Mayor
CITY OF SHOREWOOD
BID TABULATION
For the Boulder Bridge Motor Control Center Replacement
City Project No. 18 -01
CONTRACTOR BID SECURITY BID AMOUNT
Premier Electrical Corporation 10% $159,440.00
Killmer Electric Co., Inc.
10%
$167,600.00
Electrical Installation and Maintenance, Co. 5% $129,900.00
Engineer's Estimate $195,141.00
I hereby certify that this tabulation is a correct and true representation of the bids received on this
date for this Improvement Project.
Director of Public Works
7/12/2018
Date
�1
C ity Clerk
Date �
CITY OF SHOREWOOD
RESOLUTION NO. 18-073
A RESOLUTION ACCEPTING BID AND AWARDING
CONTRACT FOR THE BOULDER BRIDGE MOTOR CONTROL
REPLACMENT PROJECT,
CITY PROJECT 18-01
WHEREAS
, pursuant to an advertisement for bids for local improvements
designated as the Boulder Bridge Motor Control Center Replacement, City Project No.
th
18-01, bids were received, opened on July 12, 2018 and tabulated according to law, and
such tabulation is attached hereto and made a part hereof as Exhibit A; and
WHEREAS
, the City Council has determined that Electrical Installation and
Maintenance Co., is the lowest responsible bidder in compliance with the specifications.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of
Shorewood as follows:
1. That the Mayor and Acting City Administrator/Clerk are hereby authorized and
directed to enter into a contract with Electrical Installation and Maintenance Co., in the
name of the City of Shorewood, Project No. 18-01, according to the plans and
specifications therefor approved by the City Council on file in the office of the City
Administrator/Clerk.
2. That the City Clerk is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except for the deposits of the successful bidder
and the next lowest bidder, which shall be retained until a contract has been signed.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
this 23rd day of July, 2018.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk