01-14-19 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, JANUARY 14, 2019
AGENDA
1. CONVENE CITY COUNCIL MEETING
2.
Oaths of Office
Jennifer Labadie, Council Member
Debbie Siakel, Council Member
A. Roll Call
B. Review Agenda
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
Mayor Zerby_
Johnson_
Labadie_
Siakel_
Sundberg_
Attachments
CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Regular Meeting Minutes of December 10, 2018
B. Approval of the Verified Claims List
C. Accept 2019 Arctic Fever Donations:
American Legion — Clarence Clofer Post and Randy's Sanitation
D. Setting the 2019 City Council Regular Meeting Schedule
E. Council Out -of -State Travel Policy Annual Review
F. Approve Change Order No.3 for Riviera Lane, Shorewood Lane,
And Mann Lane Street and Utility Project and Watermain
Extension along Yellowstone Trail (Club Valley Road to
Riviera Lane), Riviera Lane, State Highway 9 (Riviera Lane to
Lake Linden Drive) and Lake Linden Drive (State Highway 7 to
6140 Lake Linden Drive), City Project 17 -04
G. Approval of Freeman Park Concession Agreement
H. Authorize Purchase of Soccer Goal for Manor Park
Minutes
Claims List
City Clerk Memo
Resolution 19 -001
City Clerk Memo
Resolution 19 -002
City Clerk Memo
Engineer Memo
Resolution 19 -003
Parks Coordinator Memo
Parks Coordinator Memo
Resolution 19 -004
CITY COUNCIL REGULAR MEETING AGENDA — January 14, 2019
Page 2
I. Approve Color Choice for Play Surface at Badger Park
J. City Master Fee Schedule Annual Update
K. Mileage Rate Reimbursement
L. Legal Services Contract with Kutak Rock
M. Authorize Expenditure for Public Work Equipment,
Plow, Lights, and Accessories
Planning Director Memo
City Clerk Memo
Resolution 19 -005
City Clerk Memo
City Administrator Memo
Director of Public Works Memo
N. Authorize Expenditure for Public Works Equipment, Director of Public Works Memo
One Ton Truck
O. 2018 Inflow and Infiltration Abatement Project, City Project 18 -12: Engineer Memo
Accept Bids and Award Contract Resolution 19 -006
P. Approve Change Order No. 2 for Boulder Bridge Well
Re- siding Project, City Project 18 -01
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
A. Lawtonka Villas PUD Concept and Development Plan
Request to open and continue the public hearing
5. REPORTS AND PRESENTATIONS
A. Representative Kelly Morrison
B. 2018 Mosquito Management Control District report
6. PARKS
Director of Public Works Memo
Resolution 19 -007
Planning Director Memo
Report
A. Report by Commissioner Mangold on 12 -11 -18 Park Commission Meeting Draft Minutes
B. Accept Proposal for Manor Park Pond Management Director of Public Works Memo
C. Alcohol and Food Trucks at Special Events Planning Director Memo
D. Badger Park Design for Picnic Shelter — Update Planning Director Memo
7. PLANNING
A. Variances to pool setbacks at 6035 Spruce Hill Court Planning Director Memo
for Sally and Tim Butler Resolution 19 -008
CITY COUNCIL REGULAR MEETING AGENDA — January 14, 2019
Page 3
8. ENGINEERING /PUBLIC WORKS
A. Receive Feasibility Report and Authorize Preparation of Engineer Memo
Plans and Specifications for the Enchanted Island and Shady Island Resolution 19 -009
Street Reclamation Project (Except Enchanted Island), City Project 18 -11
B. Calling for Hearing on Improvement for the Enchanted Island and
Shady Island Street Reclamation Project, City Project 18 -11,
Enchanted Island Point Improvements
9. GENERAL /NEW BUSINESS
A. Fund balance policy update
B. Electronic Fund Transfer policy
C. Annual Appointments and Designations for 2019
D. Creating a Recycling Advisory Group
E. Right -of -way Registration fee
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Update on street light at Ferncroft Drive and
Minnetonka Blvd
2. Monthly Budget Report
B. Mayor and City Council
11. ADJOURN
Engineer Memo
Resolution 19 -010
Finance Director Memo
Resolution 19 -011
Finance Director Memo
City Clerk Memo
Resolution 19 -012
City Administrator Memo
City Administrator Memo
Resolution 19 -013
Planning Director Memo
Finance Director Memo
CITY OF SHOREWOOD
CITY COUNCIL REGULAR MEETING
MONDAY, DECEMBER 10, 2018
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadi
Keane; City Administrator Lerud; City Clerk Thy
Director Darling; Director of Public Works Brow
Absent: None
B. Review Agenda
Labadie moved, Sundberg seconded, approving the agenda as
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Councilmember Johnson „expressed his, appreciation to Camp Smi
for their donations towards Arctic Fever'.
2A
5755 COUNTRY CLUB ROAD
COUNCIL CHAMBERS
7:00 P.M.
iakel, and Sundberg; City Attorney
Finance Director Rigdon; Planning
id, City Engineer Fauske
d. Motion passed 510.
Pediatric Dentistry and Lucky Station
Johnson moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and
Adopting the Resolutions Therein.
A: "" City Council Work Session Meeting Minutes of November 26, 2018
B. City Council Regular Meeting Minutes of November 26, 2018
C. City Council Truth -in- Taxation Meeting Minutes of December 3, 2018
D. Approval of the Verified Claims List
E. 2019 Open Book Meeting Date, RESOLUTION NO. 18 -126, "A Resolution Setting
the 2019 Open Book Meeting."
F. Public Works AFSCME Contract Tentative Settlement
G. 2019 Non -Union Wage Recommendation
H. Accept Artic Fever Donation, RESOLUTION NO. 18 -127, "A Resolution Accepting
Donations to the City of Shorewood 2019 Arctic Fever Event."
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 2 of 10
I. Approval of Seasonal Hires: Ice Rink Attendants
J. Designation of 2019 Polling Place Locations, RESOLUTION NO. 18 -128, "A
Resolution Designating 2019 Polling Precinct Locations for the City of Shorewood."
K. General Election Update
L. December 31, 2018 City Hall Closure
M. Change Order 1 for Boulder Bridge Well Motor Control Center Replacement
Project, RESOLUTION NO. 18 -129, "A Resolution Approving Change Order
Number 1 for the Boulder Bridge Motor Control Center Replacement Project, City
Project 18 -01."
Approval of Tree Sale
Motion passed 510.
3.
4.
5.
MATTERS FROM THE FLOOR - None
PUBLIC HEARING - None
REPORTS AND PRESENTA
Employee Recognition and
i. Patti Helizesen — 35
adents'of Shorewood, Mayor Zerby presented
ledging her thirty -five years of service to the
eil and the residents of Shorewood, Mayor Zerby asked
Brown to pass along the award to Brad Mason for his
to the City.
�s Director Brown stated that since day one, Brad Mason has been a
ve person and is key to their operation. He stated that Brad is a very
Ividual and the City is very fortunate to have him.
Clerk Thone explained that Mr. Mason had planned to attend tonight's
ng, however it is also his thirtieth wedding anniversary and his wife had made
plans for their evening.
iii. Michelle Nguyen —15 years
On behalf of the Council and residents of Shorewood, Mayor Zerby thanked
Michelle Nguyen for her fifteen years of service in the accounting department and
noted that her award would be given to her at a later time.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 3 of 10
iv. Brett Baumann — 5 years
On behalf of Council and the residents of Shorewood, Mayor Zerby presented Brett
Baumann with an award for his five years of service to the Public Works Department.
Public Works Director Brown stated that he credits Brett with making some great changes
in the department restructuring and noted that he is a perfect fit for the way the City
operates. He expressed his thanks to Brett's wife, Amanda, for her support to the
department by stopping by and bringing them treats.
B. 2018 Year -end Deer Management Report
Administrator Lerud noted that the program concluded in mid -N
the packet. He explained that the City has been asked to participa
count which will happen in February.
Mayor Zerby stated that the consensus from residents se
6.
7.
Commissioner Eggenberger
discussion regarding the ite
variances to setbacks at 280
to impervious surface cover
the Planning Commission v+,
6035 Spruce Hill.
Planning Director Do
and east sides of the
surface. She noted t
applicants request ms
by reducing the impe
variance and three to
the report was included in
e Rivers annual aerial deer
the program
well.
2018 Planning Commission
cession from the November 20, 2018 and the
i that they, had recommended approval to the
ly. He explained that the request for a variance
approval on a three to one vote. He stated that
for a pool setback variance at
Impervious Surface Coverage at 28015 Woodside Road for
planed that.the variance to the setbacks was to add an open porch to the north
t 28015 Woodside Road as well as a variance to allow for more impervious
ie November 20, 2018 Planning Commission meeting, it was found that the
mmum requirements for a variance and had worked to minimize their project
rface coverage. She explained that the votes were four to zero for the setback
the impervious surface coverage variance.
Sundberg moved, Siakel seconded, to adopt RESOLUTION NO 18 -130, "A Resolution approving a
variance to the side setbacks and impervious surface coverage on the property located at 28015
Woodside Road," Motion passed 510.
C. Variances to Pool Setbacks at 6035 Spruce Hill Court for Sally and Tim Butler
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 4 of 10
Planning Director Darling noted that the applicants for this request had a brief scheduling conflict, but are
planning to be to the meeting in a few minutes.
Mayor Zerby stated that the Council can skip ahead on the agenda and return to this item when the
applicants are present.
8. ENGINEERING /PUBLIC WORKS - None
9. GENERAL /NEW BUSINESS
A. Adopt 2019 Property Tax Levy and 2019 General Fu
Finance Director Rigdon gave a brief overview of the general fund l
He stated that the overall budgeted expenditures in the general fund a
increase over 2018. He noted that the overall general fund reven
percent increase. He explained that to balance the budget there is a x
of $46,416 which is a decrease from the amount of reserves used in
levy is set at $5,530,322 which is a 3.0 percent increase over the 2018
to the city property tax rate.
Councilmember Siakel commended Finance Director Rigdon
that she feels he has done a good job for the City.
Siakel moved, Johnson seconded, Adopting
2019 General Fund Operating Budget and
Motion passed 510.
iget and property tax levy for 2019.
at $6,319,948 which is a 1.4 percent
s are at $6,273,532, which is a 3.5
posed use of reserves in the amount
) 18. He stated that the property tax
uy, which results in a slight decrease
communication style and stated
!II "A Resolution Adopting the
ax Levy Collectible in 2019."
B. Adopt 2019 -2028 Capital Improvements Plan and 2019 Budgets for the Shorewood
Community and Event Center, Capital Project Funds, and Enterprise Funds
Finance Director Rigdon explained that this item essentially encompasses everything but the General Fund
and is a combination of a lot of things. He 'noted that the ten -year Capital Improvement Plan is not a
mandate, but, simply a"gu de for the City. He explained that there is a planned transfer of $70,000 for the
Shorewood Community and Event Center to assist with operations as well as a $32,300 to assist with
building improvements. He noted that the adoption of these budgets does not limit the Council's ability to
look at them throw4hout the vear and modifv them as needed.
Mayor Zerby reiterated Councilmember Siakel's comments about Finance Director Rigdon's work on the
budget. He stated that Finance Director Rigdon has helped the City look forward in some of the budgeting
areas better than they have in the past.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 18-133, "A Resolution Adopting the
2019 -2028 Capital Improvement Plan, 2019 Shorewood Community and Event Center Budget, 2019
Capital Project Fund Budgets, and 2019 Enterprise Fund Budgets." Motion passed 510.
Mayor Zerby noted that the applicants for item 7C, have arrived so the Council will go back to that item on
the agenda.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 5 of 10
7. PLANNING —Continued
C. Variances to Pool Setbacks at 6035 Spruce Hill Court for Sally and Tim Butler — Continued
Planning Director Darling explained that this request is for a setback variance to place a pool and a patio
on the north side of the home located at 6035 Spruce Hill Court. She gave an overview of the current
setback requirements in the City for this zoning district. She stated that at the November 20, 2018 Planning
Commission meeting it was found that although there are some limitations on the property based on its
configurations, it was felt that the property owners still have reasonable use of the lot without a pool and
voted four to zero to deny the variance request.
Tim Butler, 6035 Spruce Hill Court, stated that there is a seventy -
buildable. He stated that feels the location of the pool they are
easement behind their property and is wooded on two - thirds of th
the pool by their neighbors. He noted that he has gotten six lett(
pool and the location in the back yard. He stated that if they were
have to be smaller and would require the well to be moved.. He n,
of the neighboring homes.
it easement behind their lot that is not
oposing is reasonable because of the
rimeter which will block the view of
of support from his neighbors for the
put in a pool in the sideyard, it would
J that it would also be visible to three
Councilmember Johnson asked if Mr. Butler had contacted the developer of the Minnetonka Country Club
development to inquire about purchasing the easement.
Mr. Butler stated that he had made a call to Lennar, Homes, but had not heard back from them yet. He stated
that if they were open to selling the easement to him, he is open to purchasing it. He stated that he questions
the assessment of reasonableness made by the City. He read aloud some information from the League of
Minnesota Cities land use variances document that is dated November 15, 2017 relating to reasonable use.
Councilmember Sundberg asked if Mr. .Butler had taken a look at the options that the staff and Planning
Commission had suRaested.
Mr. Butler stated that he had looked at them and noted that he does not see a big difference between three
feet and a five feet width for the patio. He stated that the other items are things that they intend to do, but
he would like to have more usable space surrounding the pool.
Aaron Lutz, 30 Northup Avenue, ,Tonka Ba ;'stated that they have contacted the original surveyor who did
the survey with regard to the rain gardens. He explained that the surveyor had contacted City Engineer
Fauske and another engineer atSB that worked with the City on the hardcover regulations. He stated
that the surveyor is willing to do the work to create the ran gardens as soon as approval is given.
Councilmember Labadie stated that it feels like there are still some moving parts that need to be solidified
before the Council can make a decision. She stated that she would support granting an extension in order
to give the applicant some time on those items and have it brought back to the Council later.
Councilmember Sundberg asked Planning Director Darling for clarification on the options outlined in the
packet. She asked if it meant that if the applicant was willing to agree to the options outlined, then approval
would be granted.
Planning Director Darling stated that the conditions included in the packet were meant for the circumstance
of either the Planning Commission or the Council approving the variance, then those conditions would
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 6 of 10
apply. She explained that it was not meant to imply approval to the applicant if they agreed to those
conditions.
Councilmember Siakel stated that there still appears to be a question of whether there is a hardship in this
situation and a reason to approve a variance. She noted that Mr. Butler had cited some text from the League
of Minnesota Cities and asked City Attorney Keane if he had a comment on that document and language.
She stated that in her opinion that document refers more to a building and not an amenity, such as a pool.
City Attorney Keane stated that there is a distinction between the reasonable use of one's property to have
the essential necessities to use the property, such as a home and a garage, and an amenity such as a pool.
He noted that he is not sure the same standard would apply.
Mr. Butler stated that the term "undue hardship" is no longer the standard and the term "practical difficulty"
is now used. He provided a copy of the document to the Council.`
Councilmember Sundberg asked if the neighbors supported his proposed location.
Mr. Butler stated that all of the neighbors that he has been able to contact support the location behind his
home.
Councilmember Siakel stated that she would support Councilmember Labadie's suggestion to give Mr.
Butler time to talk to Lennar Homes about acquiring the easement behind his property. She reiterated that
she feels a pool is an amenity and not an essential use of the property.
Councilmember Sundberg stated that there are a lot of
and she is not sure that term is a.fair term to use for ,a D(
that are considered amenities
Councilmember Labadie stated that she agrees with Councilmember Siakel that in this case, a pool is an
amenity.
Mr. Butler stated that in his research of the Comprehensive Plan and the League of Minnesota Cities, he
has not seen anything that calls out the distinction of pool being any different than a building or a shed as
being an amenity. He stated that he believes calling a pool an amenity is simply an opinion.
City.Attorney Keane asked if there was a sixty -day review deadline approaching.
Planning Director Darling stated that the review deadline is January 27, 2019 so this item could be continued
to the January 14 2019 meeting 'Without any issues.
Labadie moved, Johnson seconded to Continue the Discussion Relating to Pool Setbacks and
Variance at 6035 Spruce Hill Court for Tom and Sally Butler to the January 14, 2010 Council
meeting. Motion passed 510.
9. GENERAL /NEW BUSINESS -Continued
C. Street Light Request at Ferncroft Drive and Minnetonka Boulevard
Planning Director Darling stated that the City had received a petition from Kay Engle on behalf of a group
of neighbors requesting a street light at the intersection of Minnetonka Boulevard and Ferncroft Drive. She
stated that the petition had been signed by fifteen residents requesting the light because the intersection is
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 7 of 10
very dark and is used a bus stop for the children. She stated that staff had contacted Xcel and found there
are a few options for a street light in this area. She reviewed the potential options and noted that staff is
recommending a cobra fixture on the existing pole due to cost considerations. She stated that if that option
is not possible, then staff is recommending a shorter pole with a decorative fixture.
Kay Engle, 21115 Minnetonka Boulevard, stated that she has concerns about using the existing pole. She
noted that she had driven by the light that is at the intersection of Ferncroft Drive and Ivy Lane and it is
very dim and does not light up much of the area. She stated that she did not think the existing pole would
illuminate much of the area and thinks the shorter decorative light will illuminate the corner better.
Sue Stenga, 21105 Minnetonka Boulevard, stated that she thinks their
by the light and is opposed to having the light located at the interse
Ferncroft Drive, but is not opposed to having a light somewhere in tl
proposed existing pole location will illuminate the intersection. She 1
light in the area but does not want one at right at the corner.
Lauren Stenga, 21105 Minnetonka Boulevard, stated that she is Sue
living at home. She would like to make this home her primary reside
stated that she takes care of a child with epilepsy that has a genetic ma
that the mother of this child has recently moved out of Excelsior bee
times a day were a hazard to her daughter's health. Ms. Stenga epla
with her at this residence beginning in January, and the plan is for her to
even when the child moves back to her mother's home, at this location
the lights.
ill be the one most impacted
Minnetonka Boulevard and
She stated that she feels the
that she is not opposed to a
Stenga's daughter, and is currently
ice at some time in the future. She
tation called SMCIAG. She stated
[use of the alarms that go off three
ned that the child will begin living
continue to provide long term care,
ind is concerned about the effect of
Natasha Kettleson, 4755 Lymon ,Court, stated that she would prefer there not be a street light in this location,
but if it is approved, she asked that it be directed strai'aht down so light is not flooding the area. She stated
that she feels part of the charm of the area is the darness. he stated that she does not see a lot of people
here voicing strong support of the light, Aso she would ask the Council not to put in a light at the intersection.
She stated that if the City feels a street light is necessary, she asks that it be small and the light contained
to that specific location.
Ms. Engle stated that ' she would support a smaller light but feels that Ferncroft Drive needs more
illumination than Minnetonka Boulevard,
Mayor Zerby stated that he is confused by some of the information and asked if there had been a street light
in this location in the past.
Planning Director Darling stated that he is referring to the light pole that is located at Ferncroft Drive and
Ivy Lane. She noted than after the pole was moved, Ms. Engle contacted Xcel and told them that the light
was never reinstalled and that situation has been rectified.
Councilmember Johnson noted that many of the signatures on the petition live in the vicinity of the Ivy
Lane light and wonders how many of them were concerned about that light rather than the one on the corner
of Ferncroft Drive and Minnetonka Boulevard. He noted the petition had listed both of the lights, but one
of those has already been taken care of by Xcel.
Councilmember Labadie stated that the City cannot change the bus routes.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 8 of 10
Councilmember Sundberg asked about the illumination from a cobra fixture versus the lower decorative
light.
Planning Director Darling stated that the new LED lights are focused directly downwards and brighter than
the old style of light however, the taller the pole, the wider the light is thrown.
Councilmember Siakel stated that she is leaning towards taking a look at putting a light in this location.
Councilmember Sundberg stated that she feels the safety issue needs to be considered and that the City not
just pick the existing pole, unless that is the most that will help the most safety; She stated that if there is a
way to have a timer mechanism so this light can be turned off by 10:00 pm. ever} evening that would be
great.
Councilmember Labadie stated that the high schoolers get on the bus in the morning when it is dark and
the middle school students get off the bus in the evening when it is dark so there 'should be something that
makes this a safer intersection.
Councilmember Johnson stated that he feels that at least six of the residents that signed the petition may
have already had their issue fixed when Xcel came out and turned on the light at the other location. He
stated that he feels there are already lights in the vicinity. He stated that needs more information before he
will be willing to vote in favor of this light.
Sundberg moved, Siakel seconded, to approve the request for locating a new street light at the
intersection of Ferncroft Drive and Minnetonka Boulevard with a lower pole, to address safety at the
bus stop, and direct staff to pursue the option of being able to turn the light off at a specified time in
the evening.
Motion passed 4/1 (Johnson).
10. STAFF AND COUNCIL REPORTS
A.
1.
City Administrator Lerud stated that the City had sent out direct mailings and put an article in the newsletter
regarding the water system. He explained that the City had sent 126 letters to property owners who have
paid the assessment and have not hooked up and 120 letters to property owners who have water available
but have not paid the'assessment or hooked up to the service. He noted that the City had received fifty -six
calls on various properties and have had one new connection in 2018. He stated that seven households have
informed that City that they intend to connect in 2019. He stated that staff is planning to send out another
mailer in March as a reminder to residents.
2. Street Project Open Houses Update
City Engineer Fauske noted that two open houses have been held based on the new communication plan.
She noted that on November 28, 2018 an open house was held for the islands, but it was a snowy day and
there was a very low turnout. She stated that she did have a few phone calls with residents whom the
weather had kept them from joining the open house. She stated that the open house for the Woodside
neighborhood was held on December 4, 2018 and there were eight attendees and there was good discussion.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 9 of 10
She noted that some residents were interested in changing the above ground utilities to underground
utilities. She stated that the next open house is scheduled for December 18, 2018 for Glenn Road/Amlee
Road/Manitou Lane.
Other
Public Works Director Brown stated that all of the electronic signage such as the speed awareness signs are
not liking the cold weather and snow. He gave an update on the various signs and the efforts to get them
back up and running properly. He noted that there are two separate prQl*ects going on at the Boulder Bridge
well house at 28125 Boulder Bridge Drive.
City Engineer Fauske stated that this afternoon staff met with some residents that ,live along Grant Street to
ensure that the data that has been collected addresses their concerns in that area.
City Administrator Lerud asked Council to respond to the dates for the Council retreat spa it can be
scheduled.
B. Mayor and City Council
Councilmember Sundberg stated that she had met earlier today with the newly elected representative Kelly
Morrison. She stated that Ms. Morrison indicated that she is planning to make the rounds to upcoming
Council meetings. She stated that she came away from tho meeting with the feeling that Ms. Morrison will
be very responsive to requests for information and assistance to the City.' She asked what the latest is on
the Tonka Bay development because the Council has been getting calls from people asked about it.
Planning Director Darling stated that the latest update she has received is that the developer was meeting
with the Council at a work,session.
City Administrator Lerud stat(
it is still early in the concept si
traffic study.
Mayor Zerby stated that he h
Schneider, who wanted the Ci
perhaps the City could form a
issue.
There was a Cons
organic waste and
believes it was discussed at their November 27, 2018 meeting and
stated that he believes they have engaged an engineer to conduct a
-eived a 'request from a resident who attended a recent meeting, Joe
get more involved in organic waste and recycling. He suggested that
committee that Mr. Schneider could chair to take a closer look at the
he Council to form a small committee with Mr. Schneider to look into
in the City.
Mayor Zerby stated that he had received a phone call from Dean Phillips who said that they will be forming
quarterly mayors' meetings for the Lake Minnetonka area. He stated that he had attended the monthly
meeting for the Regional Council of Mayors today where they discussed reliability rather than
sustainability. He stated that he had also attended a meeting for the Lake Minnetonka/Excelsior Chamber
of Commerce where there was discussion about how the cities can work together more effectively.
Mayor Zerby read aloud the following statement: The City Council is going to recess the meeting and enter
into a closed session, pursuant to Minnesota Statute 13D.05, Subd. 3A for the purpose of conducting a
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
DECEMBER 10, 2018
Page 10 of 10
performance review for the City Administrator. The regular meeting will be re- opened following the closed
session.
Mayor Zerby recessed the meeting at 8:37 p.m. and reconvened the open meeting at 9:29 p.m.
Mayor Zerby explained that the Council had completed its performance review of City Administrator
Lerud. He stated that the Council appreciated the work Administrator Lerud has done.
Zerby moved, Johnson seconded, to move City Administrator Lerud's 2019 pay, effective January 1,
2019 to 19C on the adopted pay scale. Motion passed 510.
11. ADJOURN
Sundberg moved, Labadie seconded, adjourning the City Council Regular Meeting of December 10,
2018, at 9:30 P.M. Motion passed 510.
ATTEST:
Mayor
Sandie Thone, City Clerk
- #2B
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Verified Claims
Meeting Date: January 14, 2019
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid?
Background:
Claims for council authorization.
65062 - 65145 & ACH 1,026,553.57
Total Claims $1,026,553.57
We have also included a payroll summary for the payroll period ending December 9 & 23, 2018. And
January 6, 2019.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide services to our residents and funds are
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay these claims or may reject any
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
65,074.97
CASH AND INVESTMENTS
101 -13- 4101 -0000
10,316.68
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
454.55
0.00
PART -TIME
101 -13- 4121 -0000
807.90
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
817.49
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,698.17
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
91.50
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,865.87
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
364.93
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
377.76
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
515.45
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
28.17
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,280.42
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
396.02
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
408.74
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
919.85
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
35.15
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
7,193.22
0.00
FULL-TIME REGULAR
101 -24- 4121 -0000
539.49
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
516.31
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
1,081.42
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
45.53
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
11,204.94
0.00
FULL -TIME REGULAR
101 -32- 4105 -0000
312.00
0.00
STREET PAGER PAY
101 -32- 4121 -0000
798.36
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
915.42
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
3,077.07
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
649.59
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
3,752.01
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
790.95
0.00
OVERTIME
101 -33- 4121 -0000
340.72
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
308.07
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4131 -0000
367.69
0.00
EMPLOYEE INSURANCE - CITY
101 -33- 4151 -0000
251.96
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12110/2018 - 2:06 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -52- 4101 -0000
2,993.39
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
206.45
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
235.35
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
675.00
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
189.77
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,027.76
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
77.07
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
78.70
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
45.39
0.00
WORKERS COMPENSATION
FUND Total:
65,074.97
65,074.97
FUND 201
Shorewood Comm. & Event
Center
201 -00- 1010 -0000
0.00
1,832.43
CASH AND INVESTMENTS
201 -00- 4101 -0000
1,275.24
0.00
FULL -TIME REGULAR
201 -00- 4102 -0000
213.68
0.00
OVERTIME
201 -00- 4103 -0000
64.50
0.00
PART -TIME
201 -00- 4121 -0000
95.65
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
100.85
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4131 -0000
17.01
0.00
EMPLOYEE INSURANCE - CITY
201 -00- 4151 -0000
65.50
0.00
WORKERS COMPENSATION
FUND Total:
1,832.43
1,832.43
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
7,254.56
CASH AND INVESTMENTS
601 -00- 4101 -0000
5,401.90
0.00
FULL -TIME REGULAR
601 -00- 4105 -0000
187.20
0.00
WATER PAGER PAY
601 -00- 4121 -0000
419.18
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
386.50
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
677.84
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
181.94
0.00
WORKERS COMPENSATION
FUND Total:
7,254.56
7,254.56
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
5,091.70
CASH AND INVESTMENTS
611 -00- 4101 -0000
3,695.20
0.00
FULL -TIME REGULAR
611 -00- 4105 -0000
187.20
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
286.63
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
274.48
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
528.47
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
119.72
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12110/2018 - 2:06 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND Total:
5,091.70
5,091.70
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
337.07
CASH AND INVESTMENTS
621 -00- 4101 -0000
229.47
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
17.21
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
16.90
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
71.82
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
1.67
0.00
WORKERS COMPENSATION
FUND Total:
337.07
337.07
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,518.31
CASH AND INVESTMENTS
631 -00- 4101 -0000
1,214.63
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
91.10
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
89.82
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
100.62
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
22.14
0.00
WORKERS COMPENSATION
FUND Total:
1,518.31
1,518.31
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
81,109.04
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
38,946.26
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
9,718.11
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
4,886.18
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,549.79
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
9,052.78
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
8,289.33
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
4,273.24
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,728.03
WORKERS COMPENSATION
700 -00- 2180 -0000
0.00
559.89
LIFE INSURANCE
700 -00- 2182 -0000
0.00
335.44
UNION DUES
700 -00- 2183 -0000
0.00
769.99
HEALTH SAVINGS ACCOUNT
FUND Total:
81,109.04
81,109.04
Report Total:
162,218.08
162,218.08
PR - G/L Distribution Report (12110/2018 - 2:06 PM) Page 3
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
66,807.17
CASH AND INVESTMENTS
101 -11- 4103 -0000
1,716.64
0.00
PART -TIME
101 -11- 4122 -0000
131.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4101 -0000
10,613.51
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
454.55
0.00
PART -TIME
101 -13- 4121 -0000
830.14
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
818.20
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,698.17
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
97.86
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,865.87
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
364.93
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
366.72
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
515.45
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
25.09
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,830.86
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
437.30
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
439.47
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
919.85
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
35.52
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
7,097.83
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
532.36
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
499.68
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
1,081.42
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
39.62
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
12,516.12
0.00
FULL -TIME REGULAR
101 -32- 4121 -0000
796.58
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
945.09
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
2,948.75
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
701.69
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
1,619.42
0.00
FULL -TIME REGULAR
101 -33- 4121 -0000
121.47
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
114.85
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4131 -0000
324.91
0.00
EMPLOYEE INSURANCE - CITY
101 -33- 4151 -0000
75.67
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12121/2018 - 12:07 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -52- 4101 -0000
4,205.26
0.00
FULL -TIME REGULAR
101 -52- 4121 -0000
277.03
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
305.90
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
675.00
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
255.95
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,256.03
0.00
FULL -TIME REGULAR
101 -53- 4121 -0000
94.23
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
93.94
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
44.24
0.00
WORKERS COMPENSATION
FUND Total:
66,807.17
66,807.17
FUND 201
Shorewood Comm. & Event
Center
201 -00- 1010 -0000
0.00
1,648.92
CASH AND INVESTMENTS
201 -00- 4101 -0000
823.67
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
593.95
0.00
PART -TIME
201 -00- 4121 -0000
61.74
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
107.18
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4131 -0000
17.01
0.00
EMPLOYEE INSURANCE - CITY
201 -00- 4151 -0000
45.37
0.00
WORKERS COMPENSATION
FUND Total:
1,648.92
1,648.92
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
6,645.41
CASH AND INVESTMENTS
601 -00- 4101 -0000
5,080.13
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
46.80
0.00
OVERTIME
601 -00- 4105 -0000
156.00
0.00
WATER PAGER PAY
601 -00- 4121 -0000
396.23
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
351.87
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
506.74
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
107.64
0.00
WORKERS COMPENSATION
FUND Total:
6,645.41
6,645.41
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
5,797.39
CASH AND INVESTMENTS
611 -00- 4101 -0000
4,457.48
0.00
FULL -TIME REGULAR
611 -00- 4105 -0000
156.00
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
345.98
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
306.88
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
442.92
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
88.13
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (12121/2018 - 12:07 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND Total:
5,797.39
5,797.39
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
515.38
CASH AND INVESTMENTS
621 -00- 4101 -0000
386.55
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
28.99
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
25.63
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
71.82
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
2.39
0.00
WORKERS COMPENSATION
FUND Total:
515.38
515.38
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,472.16
CASH AND INVESTMENTS
631 -00- 4101 -0000
1,181.34
0.00
FULL-TIME REGULAR
631 -00- 4121 -0000
88.60
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
84.81
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
100.62
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
16.79
0.00
WORKERS COMPENSATION
FUND Total:
1,472.16
1,472.16
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
82,886.43
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
38,464.75
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
9,718.11
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
4,546.30
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,352.05
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
9,183.06
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
8,167.74
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
6,273.24
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,535.96
WORKERS COMPENSATION
700 -00- 2181 -0000
0.00
1,329.59
DISABILITY INSURANCE
700 -00- 2183 -0000
0.00
353.33
HEALTH SAVINGS ACCOUNT
700 -00- 2184 -0000
0.00
591.30
DENTAL DELTA
700 -00- 2185 -0000
0.00
371.00
DENTAL - UNION
FUND Total:
82,886.43
82,886.43
Report Total: 165,772.86 165,772.86
PR - G/L Distribution Report (12121/2018 - 12:07 PM) Page 3
Account Number Debit Amount Credit Amount Description
FUND 101
General Fund
101 -00- 1010 -0000
0.00
65,936.89
CASH AND INVESTMENTS
101 -13- 4101 -0000
10,575.62
0.00
FULL -TIME REGULAR
101 -13- 4103 -0000
178.20
0.00
PART -TIME
101 -13- 4121 -0000
806.52
0.00
PERA CONTRIB - CITY SHARE
101 -13- 4122 -0000
823.31
0.00
FICA CONTRIB - CITY SHARE
101 -13- 4131 -0000
1,740.00
0.00
EMPLOYEE INSURANCE - CITY
101 -13- 4151 -0000
62.87
0.00
WORKERS COMPENSATION
101 -15- 4101 -0000
4,926.62
0.00
FULL -TIME REGULAR
101 -15- 4121 -0000
369.49
0.00
PERA CONTRIB - CITY SHARE
101 -15- 4122 -0000
382.42
0.00
FICA CONTRIB - CITY SHARE
101 -15- 4131 -0000
515.45
0.00
EMPLOYEE INSURANCE - CITY
101 -15- 4151 -0000
18.01
0.00
WORKERS COMPENSATION
101 -18- 4101 -0000
5,717.83
0.00
FULL -TIME REGULAR
101 -18- 4121 -0000
428.86
0.00
PERA CONTRIB - CITY SHARE
101 -18- 4122 -0000
440.18
0.00
FICA CONTRIB - CITY SHARE
101 -18- 4131 -0000
919.85
0.00
EMPLOYEE INSURANCE - CITY
101 -18- 4151 -0000
12.75
0.00
WORKERS COMPENSATION
101 -24- 4101 -0000
7,418.72
0.00
FULL -TIME REGULAR
101 -24- 4121 -0000
556.39
0.00
PERA CONTRIB - CITY SHARE
101 -24- 4122 -0000
533.88
0.00
FICA CONTRIB - CITY SHARE
101 -24- 4131 -0000
1,106.42
0.00
EMPLOYEE INSURANCE - CITY
101 -24- 4151 -0000
26.68
0.00
WORKERS COMPENSATION
101 -32- 4101 -0000
10,591.87
0.00
FULL -TIME REGULAR
101 -32- 4121 -0000
668.31
0.00
PERA CONTRIB - CITY SHARE
101 -32- 4122 -0000
816.37
0.00
FICA CONTRIB - CITY SHARE
101 -32- 4131 -0000
2,554.02
0.00
EMPLOYEE INSURANCE - CITY
101 -32- 4151 -0000
451.71
0.00
WORKERS COMPENSATION
101 -33- 4101 -0000
5,056.59
0.00
FULL -TIME REGULAR
101 -33- 4102 -0000
134.84
0.00
OVERTIME
101 -33- 4121 -0000
347.46
0.00
PERA CONTRIB - CITY SHARE
101 -33- 4122 -0000
345.98
0.00
FICA CONTRIB - CITY SHARE
101 -33- 4131 -0000
250.90
0.00
EMPLOYEE INSURANCE - CITY
101 -33- 4151 -0000
230.12
0.00
WORKERS COMPENSATION
101 -52- 4101 -0000
3,563.88
0.00
FULL -TIME REGULAR
PR - G/L Distribution Report (01/04/2019 - 12:36 PM) Page 1
Account Number Debit Amount Credit Amount Description
101 -52- 4121 -0000
256.00
0.00
PERA CONTRIB - CITY SHARE
101 -52- 4122 -0000
280.91
0.00
FICA CONTRIB - CITY SHARE
101 -52- 4131 -0000
722.20
0.00
EMPLOYEE INSURANCE - CITY
101 -52- 4151 -0000
167.06
0.00
WORKERS COMPENSATION
101 -53- 4101 -0000
1,217.20
0.00
FULL -TIME REGULAR
101 -53- 4103 -0000
455.00
0.00
PART -TIME
101 -53- 4121 -0000
91.29
0.00
PERA CONTRIB - CITY SHARE
101 -53- 4122 -0000
128.50
0.00
FICA CONTRIB - CITY SHARE
101 -53- 4131 -0000
22.69
0.00
EMPLOYEE INSURANCE - CITY
101 -53- 4151 -0000
23.92
0.00
WORKERS COMPENSATION
FUND Total:
65,936.89
65,936.89
FUND 201
Shorewood Comm. & Event
Center
201 -00- 1010 -0000
0.00
1,332.35
CASH AND INVESTMENTS
201 -00- 4101 -0000
778.35
0.00
FULL -TIME REGULAR
201 -00- 4103 -0000
366.69
0.00
PART -TIME
201 -00- 4121 -0000
58.37
0.00
PERA CONTRIB - CITY SHARE
201 -00- 4122 -0000
87.28
0.00
FICA CONTRIB - CITY SHARE
201 -00- 4131 -0000
17.01
0.00
EMPLOYEE INSURANCE - CITY
201 -00- 4151 -0000
24.65
0.00
WORKERS COMPENSATION
FUND Total:
1,332.35
1,332.35
FUND 601
Water Utility
601 -00- 1010 -0000
0.00
6,958.41
CASH AND INVESTMENTS
601 -00- 4101 -0000
4,733.24
0.00
FULL -TIME REGULAR
601 -00- 4102 -0000
140.40
0.00
OVERTIME
601 -00- 4105 -0000
388.89
0.00
WATER PAGER PAY
601 -00- 4121 -0000
392.42
0.00
PERA CONTRIB - CITY SHARE
601 -00- 4122 -0000
376.66
0.00
FICA CONTRIB - CITY SHARE
601 -00- 4131 -0000
803.16
0.00
EMPLOYEE INSURANCE - CITY
601 -00- 4151 -0000
123.64
0.00
WORKERS COMPENSATION
FUND Total:
6,958.41
6,958.41
FUND 611
Sanitary Sewer Utility
611 -00- 1010 -0000
0.00
5,948.51
CASH AND INVESTMENTS
611 -00- 4101 -0000
4,129.69
0.00
FULL-TIME REGULAR
611 -00- 4105 -0000
388.89
0.00
SEWER PAGER PAY
611 -00- 4121 -0000
336.58
0.00
PERA CONTRIB - CITY SHARE
611 -00- 4122 -0000
327.75
0.00
FICA CONTRIB - CITY SHARE
611 -00- 4131 -0000
654.59
0.00
EMPLOYEE INSURANCE - CITY
611 -00- 4151 -0000
111.01
0.00
WORKERS COMPENSATION
PR - G/L Distribution Report (01/04/2019 - 12:36 PM) Page 2
Account Number Debit Amount Credit Amount Description
FUND Total:
5,948.51
5,948.51
FUND 621
Recycling Utility
621 -00- 1010 -0000
0.00
326.20
CASH AND INVESTMENTS
621 -00- 4101 -0000
217.99
0.00
FULL -TIME REGULAR
621 -00- 4121 -0000
16.35
0.00
PERA CONTRIB - CITY SHARE
621 -00- 4122 -0000
16.09
0.00
FICA CONTRIB - CITY SHARE
621 -00- 4131 -0000
75.14
0.00
EMPLOYEE INSURANCE - CITY
621 -00- 4151 -0000
0.63
0.00
WORKERS COMPENSATION
FUND Total:
326.20
326.20
FUND 631
Storm Water Utility
631 -00- 1010 -0000
0.00
1,676.45
CASH AND INVESTMENTS
631 -00- 4101 -0000
1,277.55
0.00
FULL -TIME REGULAR
631 -00- 4121 -0000
93.58
0.00
PERA CONTRIB - CITY SHARE
631 -00- 4122 -0000
98.00
0.00
FICA CONTRIB - CITY SHARE
631 -00- 4131 -0000
186.62
0.00
EMPLOYEE INSURANCE - CITY
631 -00- 4151 -0000
20.70
0.00
WORKERS COMPENSATION
FUND Total:
1,676.45
1,676.45
FUND 700
Payroll Clearing Fund
700 -00- 1010 -0000
82,178.81
0.00
CASH AND INVESTMENTS
700 -00- 2170 -0000
0.00
40,619.78
GROSS PAYROLL CLEARING
700 -00- 2171 -0000
0.00
9,718.11
HEALTH INSURANCE PAYABLE
700 -00- 2172 -0000
0.00
5,202.22
FEDERAL WITHHOLDING PAYABLE
700 -00- 2173 -0000
0.00
2,674.48
STATE WITHHOLDING PAYABLE
700 -00- 2174 -0000
0.00
9,314.66
FICA/MEDICARE TAX PAYABLE
700 -00- 2175 -0000
0.00
8,253.69
PERA WITHHOLDING PAYABLE
700 -00- 2176 -0000
0.00
3,535.25
DEFERRED COMPENSATION
700 -00- 2177 -0000
0.00
1,273.75
WORKERS COMPENSATION
700 -00- 2180 -0000
0.00
548.80
LIFE INSURANCE
700 -00- 2182 -0000
0.00
343.07
UNION DUES
700 -00- 2183 -0000
0.00
695.00
HEALTH SAVINGS ACCOUNT
FUND Total:
82,178.81
82,178.81
Report Total:
164,357.62
164,357.62
PR - G/L Distribution Report (01/04/2019 - 12:36 PM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 12/11/2018 - 9:31AM
Batch: 00004.12.2018 - PR- 12 -10- 2018 -3
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 364
ACCELA, INC.
Check Sequence: 1
ACH Enabled: True
INV- ACC43002
Web Payments- Online Bills
99.50
12/10/2018
601 -00- 4450 -0000
INV- ACC43002
Web Payments- Online Bills
99.50
12/10/2018
611 -00- 4450 -0000
Check Total:
199.00
Vendor: 12
AFSCME MN COUNCIL 5 - UNION DUES
Check Sequence: 2
ACH Enabled: True
December -2018
PR Batch 00001.12.2018 Union Dues
335.44
12/10/2018
700 -00- 2182 -0000
PR Batch 00001.12.2018 Union Dues
Check Total:
335.44
Vendor: 915
CINTAS
Check Sequence: 3
ACH Enabled: False
4011793619
Monthly Svc - PWs
441.28
12/10/2018
101 -32- 4400 -0000
4012087980
Monthly Svc - PWs
414.95
12/10/2018
101 -32- 4400 -0000
4012400022
Monthly Svc - PWs
474.28
12/10/2018
101 -32- 4400 -0000
4012718197
Monthly Svc - PWs
414.95
12/10/2018
101 -32- 4400 -0000
Check Total:
1,745.46
Vendor: 150
CLASSIC CLEANING COMPANY
Check Sequence: 4
ACH Enabled: False
27520
City Hall Monthly Svc
495.00
12/10/2018
101 -19- 4400 -0000
27521
Public Works Monthly Svc
295.00
12/10/2018
101 -32- 4400 -0000
Check Total:
790.00
Vendor: 456
CORE & MAIN, LP
Check Sequence: 5
ACH Enabled: False
7721096
Watermain Parts
293.92
12/10/2018
601 -00- 4245 -0000
7859870
Watermain Parts
271.84
12/10/2018
601 -00- 4245 -0000
Check Total:
565.76
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 6
ACH Enabled: True
PR -12 -10 -2018
PR Batch 00001.12.2018 Federal Income Tax
4,886.18
12/10/2018
700 -00- 2172 -0000
PR Batch 00001.12.2018 Federal Income I
PR -12 -10 -2018
PR Batch 00001.12.2018 FICA Employee Portio
3,668.45
12/10/2018
700 -00- 2174 -0000
PR Batch 00001.12.2018 FICA Employee _
AP- Computer Check Proof List by Vendor (12/11/2018 - 9:31 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
PR -12 -10 -2018
PR Batch 00001.12.2018 FICA Employer Portioj
3,668.45
12/10/2018
700 -00- 2174 -0000
PR -12 -10 -2018
PR Batch 00001.12.2018 Medicare Employee Pc
857.94
12/10/2018
700 -00- 2174 -0000
PR -12 -10 -2018
PR Batch 00001.12.2018 Medicare Employer Po
857.94
12/10/2018
700 -00- 2174 -0000
Check Total:
13,938.96
Vendor: 418
HENNEPIN COUNTY ELECTIONS
Check Sequence: 7
1218 -1
DS200 Maintence
978.82
12/10/2018
101 -14- 4221 -0000
1218 -2
AutoMark
1,736.00
12/10/2018
101 -14- 4221 -0000
Check Total:
2,714.82
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 8
PR -12 -10 -2018
PR Batch 00001.12.2018 Deferred Comp Flat Ai
4,115.00
12/10/2018
700 -00- 2176 -0000
PR -12 -10 -2018
PR Batch 00001.12.2018 Deferred Comp Percen
158.24
12/10/2018
700 -00- 2176 -0000
Check Total:
4,273.24
Vendor: 247
DREW KRIESEL
Check Sequence: 9
November -2018
Building Maint. Services
612.00
12/10/2018
201 -00- 4400 -0000
November -2018
Building General Supplies Exp
12.57
12/10/2018
201 -00- 4245 -0000
November -2018
Events Program/Class Services
657.00
12/10/2018
201 -00- 4248 -0000
Check Total:
1,281.57
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 10
275604
2018 -2019 Membership Dues
7,680.00
12/10/2018
101 -11- 4433 -0000
284550
Regional Meetings - Julie Moore - 11/29/18
45.00
12/10/2018
101 -13- 4331 -0000
Check Total:
7,725.00
Vendor: 283
METRO SALES INC
Check Sequence: 11
INV1223307
Ricoh/MP -C3002 Color Copier
476.00
12/10/2018
101 -19- 4221 -0000
Check Total:
476.00
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 12
PR -12 -10 -2018
PR Batch 00001.12.2018 State Income Tax
2,549.79
12/10/2018
700 -00- 2173 -0000
Check Total:
2,549.79
Vendor: 7
MINNESOTA LIFE
Check Sequence: 13
December -2018
PR Batch 00001.12.2018 Life Insurance
543.89
12/10/2018
700 -00- 2180 -0000
AP- Computer Check Proof List by Vendor (12/11/2018 - 9:31 AM)
PR Batch 00001.12.2018 FICA Employer ]
PR Batch 00001.12.2018 Medicare Emplo,.
PR Batch 00001.12.2018 Medicare Emplo,.
ACH Enabled: False
ACH Enabled: False
PR Batch 00001.12.2018 Deferred Comp I
PR Batch 00001.12.2018 Deferred Comp I
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Ricoh/MP -C3002 Color Copier
ACH Enabled: True
PR Batch 00001.12.2018 State Income Tax
ACH Enabled: True
PR Batch 00001.12.2018 Life Insurance
Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
543.89
Vendor: 10
NCPERS MINNESOTA
Check Sequence: 14
ACH Enabled: False
December -2018
PR Batch 00001.12.2018 PERA Life
16.00
12/10/2018
700 -00- 2180 -0000
PR Batch 00001.12.2018 PERA Life
Check Total:
16.00
Vendor: 665
OPTUM BANK
Check Sequence: 15
ACH Enabled: True
PR -12 -10 -2018
PR Batch 00001.12.2018 HSA - OPTUM BANK
769.99
12/10/2018
700 -00- 2183 -0000
PR Batch 00001.12.2018 HSA - OPTUM B.
Check Total:
769.99
Vendor: 9
PERA
Check Sequence: 16
ACH Enabled: True
PR -12 -10 -2018
PR Batch 00001.12.2018 MN -PERA Deduction
3,848.62
12/10/2018
700 -00- 2175 -0000
PR Batch 00001.12.2018 MN -PERA Dedu
PR -12 -10 -2018
PR Batch 00001.12.2018 MN PERA Benefit Em
4,440.71
12/10/2018
700 -00- 2175 -0000
PR Batch 00001.12.2018 MN PERA Benel
Check Total:
8,289.33
Vendor: 299
STATE OF MINNESOTA - DEPARTMENT OF I
Check Sequence: 17
ACH Enabled: False
P00009681
Smithtown Road Material Testing & Inspection
105.24
12/10/2018
404 -00- 4400 -0000
Check Total:
105.24
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence: 18
ACH Enabled: False
12474
Monthly Bacteria Svc
120.00
12/10/2018
601 -00- 4400 -0000
Check Total:
120.00
Vendor: 878
WATSON VINEHILL, LLC
Check Sequence: 19
ACH Enabled: False
Starbucks -Dec 18
Reduction of Financial Guarantee for Starbucks-
201,600.00
12/10/2018
880 -00- 2200 -0000
Check Total:
201,600.00
Vendor: 408
WM MUELLER & SONS INC
Check Sequence: 20
ACH Enabled: True
240977
Salt & Sand
2,194.81
12/10/2018
101 -33- 4245 -0000
Check Total:
2,194.81
Vendor: 410
WSB AND ASSOCIATES, INC.
Check Sequence: 21
ACH Enabled: True
0- 001459 - 940 -36
Smithtown Rd East Sidewalk Eat
2,052.00
12/10/2018
406 -00- 4620 -0008
0- 002092 - 710 -43
MS4 Svcs
1,240.00
12/10/2018
631 -00- 4302 -0009
0- 002925 - 200 -17
Water Supply Plan
551.25
12/10/2018
601 -00- 4303 -0000
0- 002925 - 240 -21
Riviera Land & Shorewood Ln St
46,126.00
12/10/2018
404 -00- 4680 -0020
0- 002925 - 300 -19
Badger Park Phase 2
724.00
12/10/2018
402 -00- 4680 -0000
AP- Computer Check Proof List by Vendor (12/11/2018 - 9:31 AM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number Reference
0- 002925 - 360 -17
Comp Plan Eng. Support -2040
420.00
12/10/2018
101 -18- 4400 -0000
0- 002925 - 370 -18
Minnetonka Country Club 2nd Ad
39.00
12/10/2018
450 -00- 4302 -0016
R- 011227 - 000 -10
Gen Eng Svc
4,000.00
12/10/2018
101 -31- 4400 -0000
R- 011228 - 000 -10
Misc. Engineering Support
1,450.00
12/10/2018
101 -31- 4303 -0000
R- 011308 -000 -7
Minnetonka Country Club 3rd Ad
63.25
12/10/2018
450 -00- 4302 -0016
R- 011551 -000 -8
Sealcoat Project
168.50
12/10/2018
404 -00- 4620 -0006
R- 011854 -000 -3
Pavement Marking
1,228.50
12/10/2018
404 -00- 4620 -0007
R- 012022 -000 -3
DataLink Maint & Web Editing
267.33
12/10/2018
601 -00- 4303 -0000
R- 012022 -000 -3
DataLink Maint & Web Editing
267.33
12/10/2018
611 -00- 4303 -0000
R- 012022 -000 -3
DataLink Maint & Web Editing
267.34
12/10/2018
631 -00- 4303 -0000
R- 012063 -000 -2
Chaska Road Traffic Study
241.75
12/10/2018
101 -31- 4303 -0000
R- 012131 -000 -6
Woodhaven 2nd Outlot A Replat
1,069.00
12/10/2018
101 -31- 4303 -0000
R- 012203 -000 -6
Western Shwd Drainage Print Rvw
269.50
12/10/2018
631 -00- 4303 -0000
R- 012597 -000 -3
5865 Glencoe Road Subdivision
412.00
12/10/2018
101 -00- 3414 -0000
R- 012809 -000 -2
Street Reclamation Project
19,713.00
12/10/2018
404 -00- 4680 -0027
R-012992-000-1
Pavement Coring
1,085.00
12/10/2018
404 -00- 4400 -0000
Check Total: 81,654.75
Total for Check Run: 331,889.05
Total of Number of Checks: 21
AP- Computer Check Proof List by Vendor (12/11/2018 - 9:31 AM) Page 4
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 12/26/2018 - 1:33PM
Batch: 00005.12.2018 - PR- 12 -21- 2018 -3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 102
ABDO SICK & MEYERS LLP
Check Sequence: 1
ACH Enabled: False
407654
2018 -Year End Audit Svc
7,400.00
12/21/2018
101 -16- 4301 -0000
Check Total:
7,400.00
Vendor: 104
ADAM'S PEST CONTROL INC
Check Sequence: 2
ACH Enabled: True
2733802
Building Inspection- Shorewood
71.33
12/21/2018
101 -19- 4400 -0000
2735552
Building Inspection- S outhshore
60.00
12/21/2018
201 -00- 4400 -0000
Check Total:
131.33
Vendor: 105
ADVANCED IMAGING SOLUTIONS
Check Sequence: 3
ACH Enabled: True
INV 183905
Monthly Maint- Konica Minolta
115.00
12/21/2018
101 -13- 4221 -0000
Check Total:
115.00
Vendor: 4
AFSCME CO 5 MEMBER HEALTH FUND
Check Sequence: 4
ACH Enabled: True
December -2018
PR Batch 00002.12.2018 Dental - Union
371.00
12/21/2018
700 -00- 2185 -0000
PR Batch 00002.12.2018 Dental - Union
Check Total:
371.00
Vendor: 136
CENTERPOINT ENERGY
Check Sequence: 5
ACH Enabled: True
11292018
20405 Knighsbridge Rd
33.34
12/21/2018
601 -00- 4394 -0000
11292018
28125 Boulder Bridge
71.48
12/21/2018
601 -00- 4396 -0000
11292018
24200 Smithtown Rd
193.94
12/21/2018
101 -32- 4380 -0000
11292018
5745 Ctry Club & 25200 Hwy 7
87.78
12/21/2018
101 -52- 4380 -0000
11292018
5755 Country Club Rd
139.59
12/21/2018
101 -19- 4380 -0000
79456885 - 112618
5735 Country Club Rd
96.19
12/21/2018
201 -00- 4380 -0000
86501806 - 112618
20630 Manor Rd
8.46
12/21/2018
101 -52- 4380 -0000
Check Total:
630.78
Vendor: 573
COMPASS MINERALS AMERICA
Check Sequence: 6
ACH Enabled: False
359154
Ice & Sand
9,457.07
12/21/2018
101 -33- 4245 -0000
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM)
Page 1
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
361113
Ice & Sand
4,706.22
12/21/2018
101 -33- 4245 -0000
Check Total:
14,163.29
Vendor: 3
DELTA DENTAL OF MINNESOTA
Check Sequence: 7
ACH Enabled: True
Dec - 2018 -Jean
December COBRA -Jean Panchyshyn
44.55
12/21/2018
700 -00- 2184 -0000
PR Batch 00002.12.2018 Dental - Non Uni
December -2018
PR Batch 00002.12.2018 Dental - Non Union
591.30
12/21/2018
700 -00- 2184 -0000
PR Batch 00002.12.2018 Dental - Non Uni
Check Total:
635.85
Vendor: 591
E & M CONSULTING, INC.
Check Sequence: 8
ACH Enabled: False
E25151
2019 SW Metro Chamber of Commerce Busines:
355.50
12/21/2018
201 -00- 4351 -0000
Check Total:
355.50
Vendor: 5
EFTPS - FEDERAL W/H
Check Sequence: 9
ACH Enabled: True
PR -12 -21 -2018
PR Batch 00002.12.2018 Federal Income Tax
4,546.30
12/21/2018
700 -00- 2172 -0000
PR Batch 00002.12.2018 Federal Income I
PR -12 -21 -2018
PR Batch 00002.12.2018 FICA Employee Portio
3,721.25
12/21/2018
700 -00- 2174 -0000
PR Batch 00002.12.2018 FICA Employee _
PR -12 -21 -2018
PR Batch 00002.12.2018 FICA Employer Portioj
3,721.25
12/21/2018
700 -00- 2174 -0000
PR Batch 00002.12.2018 FICA Employer ]
PR -12 -21 -2018
PR Batch 00002.12.2018 Medicare Employee Pc
870.28
12/21/2018
700 -00- 2174 -0000
PR Batch 00002.12.2018 Medicare Emplo,.
PR -12 -21 -2018
PR Batch 00002.12.2018 Medicare Employer Po
870.28
12/21/2018
700 -00- 2174 -0000
PR Batch 00002.12.2018 Medicare Emplo,.
Check Total:
13,729.36
Vendor: 219
ELLY PIEPER
Check Sequence: 10
ACH Enabled: False
12 -12 -2018
SSC- Tablecloths
88.00
12/21/2018
201 -00- 4400 -0000
12 -17 -2018
SSC - Tablecloths
104.00
12/21/2018
201 -00- 4400 -0000
Check Total:
192.00
Vendor: UB *00219
Donald Erickson
Check Sequence: 11
ACH Enabled: False
Refund Check
48.46
12/26/2018
611 -00- 2010 -0000
Refund Check
20.77
12/26/2018
631 -00- 2010 -0000
Refund Check
20.77
12/26/2018
621 -00- 2010 -0000
Check Total:
90.00
Vendor: 998
FAVORITE SERVICES, INC.
Check Sequence: 12
ACH Enabled: False
2643
Damage Repair Tree Removal to Driveway-244)
500.00
12/21/2018
101 -32- 4400 -0000
Check Total:
500.00
Vendor: 186
FERGUSON WATERWORKS No.2516
Check Sequence: 13
ACH Enabled: False
Meter -2018
Water Meters
224.82
12/21/2018
601 -00- 4265 -0000
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM)
Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: 994 TODD FROSTAD
23505 /SmithtRd Escrow Refund -23505 & 23575 Smithtown Roac
LLY. bL
Check Total:
Vendor: 803
GRANITE LEDGE ELECTRIC
L18684
Repair Rink Lights- Hockey Rinks
4197692
Check Total:
Vendor: 6
HEALTH PARTNERS -GROUP
Dec - 2018 -Bruce
COBRA- Bruce DeJong
Dec - 2018 -Jean
COBRA- Jean Panchyshyn
December -2018
PR Batch 00002.12.2018 Health Ins - CoPay
December -2018
PR Batch 00002.12.2018 Health Insurance -HSA
December -2018
PR Batch 00001.12.2018 Health Ins - CoPay
December -2018
PR Batch 00001.12.2018 Health Insurance -HSA
LLY. bL
Check Total:
Vendor: 896
HUEBSCH SERVICES
4197692
SSCC Mats
4197692
City Hall Mats
57.10
Check Total:
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
PR -12 -21 -2018
PR Batch 00002.12.2018 Deferred Comp Flat Ai
PR -12 -21 -2018
PR Batch 00002.12.2018 Deferred Comp Percen
710.80
Check Total:
Vendor: 686
KANSAS CITY LIFE INSURANCE COMPAN'
Bruce Stark2018
Oct & Nov Credit for Bruce Stark
December -2018
PR Batch 00002.12.2018 Long Term Disability
December -2018
PR Batch 00002.12.2018 Short Term Disability
Check Sequence: 20
Check Total:
Vendor: UB *00217
Mark & Lynne Kuper
Check Sequence: 16
Refund Check
2,078.03
Refund Check
LLY. bL
Check Sequence: 14
ACH Enabled: False
57.10
12/21/2018
880 -00- 2200 -0000
PR Batch 00002.12.2018 Short Term Disat
57.10
12/21/2018
700 -00- 2181 -0000
PR Batch 00002.12.2018 Long Term Disat
710.80
12/21/2018
Check Sequence: 15
ACH Enabled: False
750.00
12/21/2018
101 -52- 4400 -0000
750.00
Check Sequence: 20
ACH Enabled: False
183.15
12/26/2018
Check Sequence: 16
ACH Enabled: False
2,078.03
12/10/2018
700 -00- 2171 -0000
760.27
12/10/2018
700 -00- 2171 -0000
PR Batch 00001.12.2018 Health Insurance
3,596.88
12/21/2018
700 -00- 2171 -0000
PR Batch 00002.12.2018 Health Ins - Cop;
6,121.23
12/21/2018
700 -00- 2171 -0000
PR Batch 00002.12.2018 Health Insurance
3,596.88
12/10/2018
700 -00- 2171 -0000
PR Batch 00001.12.2018 Health Ins - Cop;
6,121.23
12/10/2018
700 -00- 2171 -0000
PR Batch 00001.12.2018 Health Insurance
22,274.52
Check Sequence: 17
ACH Enabled: True
32.00
12/21/2018
201 -00- 4400 -0000
90.15
12/21/2018
101 -19- 4400 -0000
122.15
Check Sequence: 18
ACH Enabled: False
6,115.00
12/21/2018
700 -00- 2176 -0000
PR Batch 00002.12.2018 Deferred Comp I
158.24
12/21/2018
700 -00- 2176 -0000
PR Batch 00002.12.2018 Deferred Comp I
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 3
Check Sequence: 19
ACH Enabled: True
- 113.16
12/21/2018
700 -00- 2181 -0000
PR Batch 00002.12.2018 Short Term Disat
618.79
12/21/2018
700 -00- 2181 -0000
PR Batch 00002.12.2018 Long Term Disat
710.80
12/21/2018
700 -00- 2181 -0000
PR Batch 00002.12.2018 Short Term Disat
1,216.43
Check Sequence: 20
ACH Enabled: False
183.15
12/26/2018
601 -00- 2010 -0000
213.70
12/26/2018
611 -00- 2010 -0000
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 4
Refund Check
91.57
12/26/2018
631 -00- 2010 -0000
Refund Check
91.58
12/26/2018
621 -00- 2010 -0000
Check Total:
580.00
Vendor: 482
KUTAK ROCK LLP
Check Sequence: 21
ACH Enabled: True
2502655
General Corporate
1,850.00
12/21/2018
101 -16- 4304 -0000
2502657
Public Improvement Project
333.00
12/21/2018
404 -00- 4620 -0014
2502659
Land Use & Development
154.00
12/21/2018
101 -18- 4304 -0000
2502661
Administrative Code
1,313.50
12/21/2018
101 -16- 4304 -0000
2502707
Minnetonka Country Club
222.00
12/21/2018
450 -00- 4302 -0016
2502923
Utility Franchise Ord- CtrPoint
388.50
12/21/2018
101 -16- 4304 -0000
2503011
Organized Collection
74.00
12/21/2018
621 -00- 4304 -0000
2503013
Franchise Utility Fees -Gas
296.00
12/21/2018
101 -16- 4304 -0000
2503149
Right of Way Ordinance
74.00
12/21/2018
601 -00- 4400 -0000
2503845
Sale of 22000 Stratford Place
277.50
12/21/2018
450 -00- 4610 -0000
2503933
Howards Point Dock Enforcement
166.50
12/21/2018
101 -18- 4304 -0000
2504157
Shoerwood Ln Ravine Easement
148.00
12/21/2018
101 -16- 4304 -0000
2504209
5815 Club Lane
388.50
12/21/2018
101 -16- 4304 -0000
2504211
26245 Smithtown Road
1,517.00
12/21/2018
101 -16- 4304 -0000
Check Total:
7,202.50
Vendor: 995
ALLEN LARSON
Check Sequence: 22
ACH Enabled: False
21125RadRd
Escrow Refund - 21125 Radisson Road
100.00
12/21/2018
880 -00- 2200 -0000
Check Total:
100.00
Vendor: 968
LOUCKS, INC.
Check Sequence: 23
ACH Enabled: False
34898
Badger Park Rehabilitation
860.00
12/21/2018
402 -00- 4680 -0000
Check Total:
860.00
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 24
ACH Enabled: True
PR -12 -21 -2018
PR Batch 00002.12.2018 State Income Tax
2,352.05
12/21/2018
700 -00- 2173 -0000
PR Batch 00002.12.2018 State Income Tax
Check Total:
2,352.05
Vendor: 306
JULIE MOORE
Check Sequence: 25
ACH Enabled: True
Costco- 050618
Costco Exp Reimbursement
114.99
12/21/2018
201 -00- 4245 -0000
Costco- 051418
Costco Exp Reimbursement
39.45
12/21/2018
201 -00- 4245 -0000
Check Total:
154.44
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: UB *00218
Stephen & Joan Olson
Check Sequence: 26
ACH Enabled: False
Refund Check
75.38
12/26/2018
611 -00- 2010 -0000
Refund Check
32.31
12/26/2018
631 -00- 2010 -0000
Refund Check
32.31
12/26/2018
621 -00- 2010 -0000
Check Total:
140.00
Vendor: 665
OPTUM BANK
Check Sequence: 27
ACH Enabled: True
PR -12 -21 -2018
PR Batch 00002.12.2018 HSA - OPTUM BANK
353.33
12/21/2018
700 -00- 2183 -0000
PR Batch 00002.12.2018 HSA - OPTUM B.
Check Total:
353.33
Vendor: 9
PERA
Check Sequence: 28
ACH Enabled: True
PR -12 -21 -2018
PR Batch 00002.12.2018 MN -PERA Deduction
3,792.16
12/21/2018
700 -00- 2175 -0000
PR Batch 00002.12.2018 MN -PERA Dedu
PR -12 -21 -2018
PR Batch 00002.12.2018 MN PERA Benefit Em
4,375.58
12/21/2018
700 -00- 2175 -0000
PR Batch 00002.12.2018 MN PERA Benel
Check Total:
8,167.74
Vendor: 240
KENNETH POTTS, PA
Check Sequence: 29
ACH Enabled: True
December -2018
Prosectution Monthly Services
2,500.00
12/21/2018
101 -16- 4304 -0000
Check Total:
2,500.00
Vendor: 996
DAVID & ELLEN RAISBECK
Check Sequence: 30
ACH Enabled: False
26640EdgewoodRd
Escrow Refund - 26640 Edgewood Road
250.00
12/21/2018
880 -00- 2200 -0000
Check Total:
250.00
Vendor: UB *00216
James Reddin
Check Sequence: 31
ACH Enabled: False
Refund Check
4.89
12/26/2018
601 -00- 2010 -0000
Refund Check
5.72
12/26/2018
611 -00- 2010 -0000
Refund Check
2.44
12/26/2018
631 -00- 2010 -0000
Refund Check
2.45
12/26/2018
621 -00- 2010 -0000
Check Total:
15.50
Vendor: 997
ANNA SANDOR
Check Sequence: 32
ACH Enabled: False
HomeOccLic
Home Occupation License Refund - 23950 Elder
200.00
12/21/2018
101 -00- 3413 -0000
Check Total:
200.00
Vendor: 366
BRUCE STARK
Check Sequence: 33
ACH Enabled: False
STD - Refund -2018
Oct & Nov STD Refund
113.16
12/21/2018
700 -00- 2181 -0000
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM)
Page 5
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 6
Check Total:
113.16
Vendor: 972
THARALDSON PLUMBING & HEATING
Check Sequence: 34
ACH Enabled: False
2483
Emergency Repair Gas Line -28125 Bldr Bridge .
2,440.00
12/21/2018
601 -00- 4400 -0000
Check Total:
2,440.00
Vendor: 694
TIMESAVER OFF SITE SECRETARIAL, INC.
Check Sequence: 35
ACH Enabled: True
M24351
Council Meeting
214.75
12/21/2018
101 -13- 4400 -0000
M24351
Planning Meeting
142.00
12/21/2018
101 -18- 4400 -0000
M24351
Park Meeting
211.00
12/21/2018
101 -52- 4400 -0000
Check Total:
567.75
Vendor: 244
TOM KOEHNEN
Check Sequence: 36
ACH Enabled: False
Silverwood -1218
Residing - Roofing- Silverwood Pump House
7,645.00
12/21/2018
601 -00- 4680 -0000
Check Total:
7,645.00
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence: 37
ACH Enabled: False
12527
Water Testing - 6045 Chestnut Court
75.00
12/21/2018
601 -00- 4400 -0000
Check Total:
75.00
Vendor: 392
VALLEY -RICH CO. INC.
Check Sequence: 38
ACH Enabled: False
26406
Watermain Break -20330 Knightsbridge Rd
5,665.68
12/21/2018
601 -00- 4400 -0000
Check Total:
5,665.68
Vendor: 421
VERIZON WIRELESS
Check Sequence: 39
ACH Enabled: False
9819469946
Sewer & Water - Acct842017386
62.12
12/21/2018
601 -00- 4321 -0000
Acct #842017386 -00001
9819469946
Sewer & Water - Acct842017386
62.12
12/21/2018
611 -00- 4321 -0000
Acct #842017386 -00001
9819469946
Sewer & Water - Acct842017386
62.12
12/21/2018
631 -00- 4321 -0000
Acct #842017386 -00001
Check Total:
186.36
Vendor: 415
WARNER CONNECT
Check Sequence: 40
ACH Enabled: True
29937015
Additional Services Charge
1,152.87
12/21/2018
101 -19- 4321 -0000
29937015
TK2GY -Dell XPS - Win 10
1,790.21
12/21/2018
403 -00- 4640 -0000
Check Total:
2,943.08
Vendor: UB *00220
Steven White
Check Sequence: 41
ACH Enabled: False
Refund Check
47.26
12/26/2018
611 -00- 2010 -0000
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Check Total: 525.00
Total for Check Run: 122.916.45
Total of Number of Checks: 43
ACH Enabled: True
5655 Merry Lane
5755 Country Club Rd
C.H. Svcs
P.W. Bldg Svc
P.W. Street Lights Svc
Parks
Amesbury
Boulder Bridge
S.E. Area Svc
L. S. Street Lights
5700 County Rd 19
5700 County Rd 19 - Unit Light
24253 Smithtown Rd
5735 Country Club Rd
ACH Enabled: False
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 7
Refund Check
20.26
12/26/2018
631 -00- 2010 -0000
Refund Check
20.25
12/26/2018
621 -00- 2010 -0000
Check Total:
87.77
Vendor: 411
XCEL ENERGY, INC.
Check Sequence: 42
5102846200 -De18
5655 Merry Lane
21.36
12/21/2018
101 -52- 4380 -0000
51120425586 -D18
5755 Country Club Rd
10.79
12/21/2018
101 -19- 4380 -0000
5145317119 - 122018
C.H.Svcs
484.02
12/21/2018
101 -19- 4380 -0000
5145317119 - 122018
P.W. Bldg Svc
299.22
12/21/2018
101 -32- 4380 -0000
5145317119 - 122018
P.W. Street Lights Svc
3,184.59
12/21/2018
101 -32- 4399 -0000
5145317119 - 122018
Parks
114.94
12/21/2018
101 -52- 4380 -0000
5145317119 - 122018
Amesbury
129.62
12/21/2018
601 -00- 4394 -0000
5145317119 - 122018
Boulder Bridge
329.39
12/21/2018
601 -00- 4396 -0000
5145317119 - 122018
S.E. Area Svc
2,958.88
12/21/2018
601 -00- 4398 -0000
5145317119 - 122018
Lift Station Street Lights
530.34
12/21/2018
611 -00- 4380 -0000
5145368132 -NO18
5700 County Rd 19
35.10
12/21/2018
101 -32- 4399 -0000
5145368132 -NO18
5700 County Rd 19 - Unit Light
260.31
12/21/2018
101 -32- 4399 -0000
5175061613 -De18
24253 Smithtown Rd
1,509.25
12/21/2018
601 -00- 4395 -0000
51911022220 -D18
5735 Country Club Rd
691.91
12/21/2018
201 -00- 4380 -0000
Check Total:
10, 559.72
Vendor: 899
Z SYSTEMS, INC.
Check Sequence: 43
45374
TV Install Svc
525.00
12/21/2018
201 -00- 4400 -0000
Check Total: 525.00
Total for Check Run: 122.916.45
Total of Number of Checks: 43
ACH Enabled: True
5655 Merry Lane
5755 Country Club Rd
C.H. Svcs
P.W. Bldg Svc
P.W. Street Lights Svc
Parks
Amesbury
Boulder Bridge
S.E. Area Svc
L. S. Street Lights
5700 County Rd 19
5700 County Rd 19 - Unit Light
24253 Smithtown Rd
5735 Country Club Rd
ACH Enabled: False
AP- Computer Check Proof List by Vendor (12/26/2018 - 1:33 PM) Page 7
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 01/02/2019 - 12:46PM
Batch: 00006.12.2018 - Nov - 2018 -BOM
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 868
BANK OF MONTREAL
Check Sequence: 1 ACH Enabled: True
Nov - 2018 -Auto
Winstream -City Hall
128.93
12/30/2018
101 -19- 4321 -0000
Nov - 2018 -Auto
Winstream - Public Works
62.57
12/30/2018
101 -32- 4321 -0000
Nov - 2018 -Auto
Waste Mgmt- Public Works
591.92
12/30/2018
101 -32- 4400 -0000
Nov - 2018 -Auto
S & S Tree Horticultural Spec
195.00
12/30/2018
101 -32- 4400 -0000
Nov - 2018 -Auto
S & S Tree Horticultural Spec
1,300.00
12/30/2018
101 -32- 4400 -0000
Nov - 2018 -Auto
S & S Tree Horticultural Spec
1,100.00
12/30/2018
101 -32- 4400 -0000
Nov - 2018 -Auto
S & S Tree Horticultural Spec
1,800.00
12/30/2018
101 -32- 4400 -0000
Nov - 2018 -Auto
Culligan Bottled Water - Drink
105.64
12/30/2018
101 -19- 4245 -0000
Nov - 2018 -Auto
Winstream -3 Parks
193.29
12/30/2018
101 -52- 4321 -0000
Nov - 2018 -Auto
Waste Mgmt -SSCC
234.58
12/30/2018
201 -00- 4400 -0000
Nov - 2018 -Auto
Chanhassen- 18505 -001
3,457.22
12/30/2018
601 -00- 4263 -0000
Nov - 2018 -Auto
Chanhassen- 18505 -000
27.22
12/30/2018
601 -00- 4263 -0000
Nov - 2018 -Auto
Winstream -West Tower
139.20
12/30/2018
601 -00- 4321 -0000
Nov - 2018 -Auto
Winstream - Badger Well
65.36
12/30/2018
601 -00- 4395 -0000
Nov - 2018 -Auto
Winstream - Boulder Bridge
65.36
12/30/2018
601 -00- 4396 -0000
Nov - 2018 -Auto
Republic Services
9,993.60
12/30/2018
621 -00- 4400 -0000
Nov - 2018 - Bauman
Northersafety - Safety Gloves
253.58
12/30/2018
611 -00- 4245 -0000
Nov - 2018 - Bauman
Shorewood True - Parts
13.97
12/30/2018
601 -00- 4221 -0000
Nov - 2018 - Bauman
Restockit - Trash Bags
153.00
12/30/2018
101 -53- 4245 -0000
Nov - 2018 - Bauman
Cub Foods
29.17
12/30/2018
101 -32- 4245 -0000
Nov - 2018 - Bauman
Locator & Supplies - Safety Vests
372.60
12/30/2018
101 -32- 4245 -0000
Nov - 2018 - Bauman
Amazon - Batteries
6.99
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Brown
Super America
46.41
12/30/2018
101 -32- 4212 -0000
Nov - 2018 - Darlin
Amazon - Calendar
8.39
12/30/2018
101 -18- 4200 -0000
Nov - 2018 - Esling
Holiday - Gas
98.40
12/30/2018
101 -32- 4212 -0000
Nov - 2018 - Esling
Shorewood True - Parts
28.28
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Faschi
Carquest - Headlamp
11.89
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Faschi
Gas
362.36
12/30/2018
101 -32- 4212 -0000
Nov - 2018 -Faschi
Shorewood True - Muriatic Acid
11.82
12/30/2018
601 -00- 4245 -0000
Nov - 2018 -Faschi
Shorewood True -Pump
62.84
12/30/2018
601 -00- 4245 -0000
Nov - 2018 -Faschi
Ceuplan - Water License
173.85
12/30/2018
601 -00- 4331 -0000
Nov - 2018 -Grout
Joey Nova's - Election
45.02
12/30/2018
101 -14- 4331 -0000
AP- Computer Check Proof List by Vendor (01/02/2019 - 12:46 PM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Nov - 2018 -Grout
Joey Nova's - Election
79.94
12/30/2018
101 -14- 4331 -0000
Nov - 2018 -Grout
Sam's - Tablecoths
119.71
12/30/2018
201 -00- 4245 -0000
Nov - 2018 - Hanson
Shorewood True- Mouse Trap
8.60
12/30/2018
601 -00- 4221 -0000
Nov - 2018 - Hanson
Shorewood True- Pipe
96.21
12/30/2018
601 -00- 4221 -0000
Nov - 2018 -Heitz
Menards - Fence
42.99
12/30/2018
101 -52- 4245 -0000
Nov - 2018 -Heitz
Super America
320.87
12/30/2018
101 -32- 4212 -0000
Nov - 2018 -Heitz
Shorewood Tru -Tarp
16.98
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Heitz
Hamel Bldg Center - Snow Stakes
151.93
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Lerud
Menard
21.38
12/30/2018
201 -00- 4223 -0000
Nov - 2018 -Lerud
Menard
41.94
12/30/2018
201 -00- 4223 -0000
Nov - 2018 -Lerud
Amazon - Alarm Cover
76.18
12/30/2018
201 -00- 4223 -0000
Nov - 2018 -Lerud
Sam's - Supplies
66.08
12/30/2018
101 -19- 4245 -0000
Nov - 2018 -Mason
Carquest - Wire Terminals
16.82
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Mason
UFC Farm - Roller Chain
25.38
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Mason
Boyer Ford Truck - Seat
51.31
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Boyer Ford Truck - Credits
-38.09
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Carquest - Filters
154.78
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Carquest - Hydraulic Hose
43.32
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Carquest - Hydraulic Hose
92.09
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Carquest - Hydraulic Hose
32.43
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Carquest - Ign Module
54.10
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Titan - Lamp
69.55
12/30/2018
101 -32- 4221 -0000
Nov - 2018 -Mason
Gas
141.00
12/30/2018
101 -32- 4212 -0000
Nov - 2018 -Moore
Adobe - Subcription
29.99
12/30/2018
101 -13- 4433 -0000
Nov - 2018 -Moore
Act - Recycling - Recycling
70.00
12/30/2018
621 -00- 4331 -0000
Nov - 2018 -Moore
Organix Solution
78.07
12/30/2018
621 -00- 4331 -0000
Nov - 2018 - Pounde
Shorewood True- Hardware
11.99
12/30/2018
101 -52- 4245 -0000
Nov - 2018 - Pounde
Shorewood True- Gloves
28.99
12/30/2018
101 -52- 4245 -0000
Nov - 2018 - Pounde
Shorewood True -FL Lamps
17.97
12/30/2018
101 -52- 4245 -0000
Nov - 2018 - Pounde
Super America
223.37
12/30/2018
101 -32- 4212 -0000
Nov - 2018 - Pounde
Shorewood True - Batteries
14.99
12/30/2018
101 -32- 4245 -0000
Nov - 2018 - Pounde
Shorewood True - Batteries
6.99
12/30/2018
101 -32- 4245 -0000
Nov - 2018 - Pricco
Office Depot - Supplies
200.02
12/30/2018
101 -13- 4200 -0000
Nov - 2018 - Pricco
Amazon- Supplies
39.19
12/30/2018
101 -13- 4200 -0000
Nov - 2018 - Rigdon
Amazon - Battery
18.99
12/30/2018
101 -15- 4200 -0000
Nov - 2018 - Schroe
Gas
1,912.33
12/30/2018
101 -32- 4212 -0000
Nov - 2018 - Schroe
Shorewood True - PVC Cap
6.58
12/30/2018
101 -32- 4245 -0000
Nov - 2018 -Thone
Joey Novas - Election
63.20
12/30/2018
101 -14- 4331 -0000
Nov - 2018 -Thone
Target- Election
132.75
12/30/2018
101 -14- 4331 -0000
Nov - 2018 -Thone
Kowalskis - Election
124.79
12/30/2018
101 -14- 4331 -0000
Nov - 2018 -Thone
Kowalskis - Election
44.34
12/30/2018
101 -14- 4331 -0000
Nov - 2018 -Thone
Party City - Halloween
6.41
12/30/2018
101 -19- 4245 -0000
Nov - 2018 -Thone
Target- Halloween
43.16
12/30/2018
101 -19- 4245 -0000
AP- Computer Check Proof List by Vendor (01/02/2019 - 12:46 PM) Page 2
Invoice No
Nov - 2018 - Woodwa
Description
PP Stampin Place - Stamps
Check Total:
Total for Check Run:
Total of Number of Checks:
Amount Payment Date Acct Number
154.30 12/30/2018 101 -18- 4200 -0000
26,052.38
26,052.38
Reference
AP- Computer Check Proof List by Vendor (01/02/2019 - 12:46 PM) Page 3
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 01/10/2019 - 10:17AM
Batch: 00001.01.2019 - CC -01 -14 -2019
Invoice No Description
Vendor: 12
AFSCME MN COUNCIL 5 - UNION DUES
January -2019
PR Batch 00001.01.2019 Union Dues
Check Total:
Vendor: 921
ASCAP
100005152868
2019 Music License
201 -00- 4433 -0000
Check Total:
Vendor: 458
BRETT BAUMANN
2019 -Boot
2019 -Boot
2019 -Gear Coat
2019 -Gear Coat
2019 - Wellness
2019 Wellness Reimbursement
242.92
Check Total:
Vendor: 580
CARLSON'S LLOVEABLE LLAMAS
2019 - Arctic Fev
2019 - Arctic Fever Program
101 -32- 4245 -0000
Check Total:
Vendor: 147
CITY OF MOUND
1st Qtr- 2019 - Payment
Fire Svc & Protection Payment
847.92
Check Total:
Vendor: 5
EFTPS - FEDERAL W/H
PR -01 -04 -2019
PR Batch 00001.01.2019 FICA Employee Portio
PR -01 -04 -2019
PR Batch 00001.01.2019 FICA Employer Portioj
PR -01 -04 -2019
PR Batch 00001.01.2019 Medicare Employee Pc
PR -01 -04 -2019
PR Batch 00001.01.2019 Medicare Employer Po
PR -01 -04 -2019
PR Batch 00001.01.2019 Federal Income Tax
Amount Payment Date Acct Number
Reference
Check Sequence: 1 ACH Enabled: True
343.07 01/04/2019 700 -00- 2182 -0000 PR Batch 00001.01.2019 Union Dues
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 1
Check Sequence: 2
ACH Enabled: False
357.00
01/04/2019
201 -00- 4433 -0000
357.00
Check Sequence: 3
ACH Enabled: True
242.92
01/04/2019
101 -32- 4245 -0000
125.00
01/04/2019
101 -32- 4245 -0000
480.00
01/04/2019
101 -32- 4101 -0000
847.92
Check Sequence: 4
ACH Enabled: False
200.00
01/04/2019
101 -53- 4441 -0000
200.00
Check Sequence: 5
ACH Enabled: True
6,707.00
01/04/2019
101 -22- 4400 -0000
Quarterly
6,707.00
Check Sequence: 6
ACH Enabled: True
3,774.56
01/04/2019
700 -00- 2174 -0000
PR Batch 00001.01.2019 FICA Employee _
3,774.56
01/04/2019
700 -00- 2174 -0000
PR Batch 00001.01.2019 FICA Employer 1
882.77
01/04/2019
700 -00- 2174 -0000
PR Batch 00001.01.2019 Medicare Emplo,.
882.77
01/04/2019
700 -00- 2174 -0000
PR Batch 00001.01.2019 Medicare Emplo,.
5,202.22
01/04/2019
700 -00- 2172 -0000
PR Batch 00001.01.2019 Federal Income I
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 2
Check Total:
14, 516.88
Vendor: 989
ANDREW ERNEST ESLINGER
Check Sequence: 7
ACH Enabled: False
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 179
EXCELSIOR FIRE DISTRICT
Check Sequence: 8
ACH Enabled: False
1st "r -2019
Building
68,082.52
01/04/2019
101 -22- 4620 -0000
1st "r -2019
Operations
94,909.82
01/04/2019
101 -22- 4400 -0000
Check Total:
162,992.34
Vendor: 184
GREGORY FASCHING
Check Sequence: 9
ACH Enabled: True
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 903
FIRST SCRIBE
Check Sequence: 10
ACH Enabled: True
2479574
ROWay Web App - Monthly
75.00
01/04/2019
601 -00- 4400 -0000
2479574
ROWay Web App - Monthly
75.00
01/04/2019
611 -00- 4400 -0000
Check Total:
150.00
Vendor: 201
GOVERNMENT FINANCE OFFICERS ASSO(
Check Sequence: 11
ACH Enabled: False
107899 -2019
Joseph Rigdon - Membership - 2019
170.00
01/04/2019
101 -15- 4433 -0000
Check Total:
170.00
Vendor: 417
ROBERT HANSON
Check Sequence: 12
ACH Enabled: False
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 861
CHRISTOPHER HEITZ
Check Sequence: 13
ACH Enabled: True
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 471
HENNEPIN COUNTY PROPERTY TAX
Check Sequence: 14
ACH Enabled: False
1000120570
1st Half 2019- Assessment Fee
65,500.00
01/04/2019
101 -16- 4400 -0000
Check Total:
65, 500.00
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 2
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 896
HUEBSCH SERVICES
Check Sequence: 15
ACH Enabled: True
4214188
City Hall Mats
94.71
01/04/2019
101 -19- 4400 -0000
4214188
SSCC Mats
32.00
01/04/2019
201 -00- 4400 -0000
Check Total:
126.71
Vendor: 640
ICE OCCASIONS
Check Sequence: 16
ACH Enabled: False
1723
2019 - Arctic Fever Program - Ice Carving Demor
400.00
01/04/2019
101 -53- 4441 -0000
Check Total:
400.00
Vendor: 2
ICMA RETIREMENT TRUST - 302131 -457
Check Sequence: 17
ACH Enabled: False
PR -01 -04 -2019
PR Batch 00001.01.2019 Deferred Comp Flat Ai
3,375.00
01/04/2019
700 -00- 2176 -0000
PR Batch 00001.01.2019 Deferred Comp I
PR -01 -04 -2019
PR Batch 00001.01.2019 Deferred Comp Percen
160.25
01/04/2019
700 -00- 2176 -0000
PR Batch 00001.01.2019 Deferred Comp I
Check Total:
3,535.25
Vendor: 892
IPMA -HR MINNESOTA
Check Sequence: 18
ACH Enabled: False
2019- IPMA -Thone
2019 IPMA- Membership - Sandie Thone
50.00
01/04/2019
101 -13- 4433 -0000
Check Total:
50.00
Vendor: 241
JOEL KERSTING
Check Sequence: 19
ACH Enabled: False
2019 - Arctic Fev
2019 - Arctic Fever Program
2,000.00
01/04/2019
101 -53- 4441 -0000
Check Total:
2,000.00
Vendor: 13
LEAGUE OF MINNESOTA CITIES INSURAT
Check Sequence: 20
ACH Enabled: False
10002734 -2019
Municipality- Public Safety -2019
14,632.00
01/04/2019
101 -19- 4360 -0000
Check Total:
14,632.00
Vendor: 531
LEAGUE OF MINNESOTA CITIES
Check Sequence: 21
ACH Enabled: False
2019 - MCMA -Lerud
2019 MCMA- Winter Professional Developmen
75.00
01/04/2019
101 -13- 4331 -0000
Check Total:
75.00
Vendor: 791
LAUREN MARTY
Check Sequence: 22
ACH Enabled: False
2019- ArcticFeve
2019 - Arctic Fever Event
200.00
01/04/2019
101 -53- 4441 -0000
Check Total:
200.00
Vendor: 470
BRADLEY MASON
Check Sequence: 23
ACH Enabled: False
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 3
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Check Total:
125.00
Vendor: 279
METROPOLITAN COUNCIL (WASTEWATE
Check Sequence: 24
ACH Enabled: True
1089893
Monthly Waste Water Svc
72,430.21
01/04/2019
611 -00- 4385 -0000
Check Total:
72,430.21
Vendor: 792
METROPOLITAN AREA MANAGEMENT AS
Check Sequence: 25
ACH Enabled: False
2019 -Dues
2019 Dues - Greg Lerud
45.00
01/04/2019
101 -13- 4433 -0000
Check Total:
45.00
Vendor: 286
MIDWEST MAILING SYSTEMS INC
Check Sequence: 26
ACH Enabled: True
77699
Newsletter Svc
418.52
01/04/2019
101 -13- 4400 -0000
77699
Newsletter Postages
456.68
01/04/2019
101 -13- 4208 -0000
Check Total:
875.20
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 27
ACH Enabled: True
PR -01 -04 -2019
PR Batch 00001.01.2019 State Income Tax
2,674.48
01/04/2019
700 -00- 2173 -0000
PR Batch 00001.01.2019 State Income Tax
Check Total:
2,674.48
Vendor: 7
MINNESOTA LIFE
Check Sequence: 28
ACH Enabled: True
January -2019
PR Batch 00001.01.2019 Life Insurance
532.80
01/04/2019
700 -00- 2180 -0000
PR Batch 00001.01.2019 Life Insurance
Check Total:
532.80
Vendor: 306
JULIE MOORE
Check Sequence: 29
ACH Enabled: True
Jan - 2019 -Well
Jan Wellness
40.00
01/04/2019
101 -13- 4101 -0000
Check Total:
40.00
Vendor: 10
NCPERS MINNESOTA
Check Sequence: 30
ACH Enabled: False
January -2019
PR Batch 00001.01.2019 PERA Life
16.00
01/04/2019
700 -00- 2180 -0000
PR Batch 00001.01.2019 PERA Life
Check Total:
16.00
Vendor: 665
OPTUM BANK
Check Sequence: 31
ACH Enabled: True
PR -01 -04 -2019
PR Batch 00001.01.2019 HSA - OPTUM BANK
695.00
01/04/2019
700 -00- 2183 -0000
PR Batch 00001.01.2019 HSA - OPTUM B.
Check Total:
695.00
Vendor: 9
PERA
Check Sequence: 32
ACH Enabled: True
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM)
Page 4
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
PR -01 -04 -2019
PR Batch 00001.01.2019 MN -PERA Deduction
3,832.07
01/04/2019
700 -00- 2175 -0000
PR Batch 00001.01.2019 MN -PERA Dedu
PR -01 -04 -2019
PR Batch 00001.01.2019 MN PERA Benefit Em
4,421.62
01/04/2019
700 -00- 2175 -0000
PR Batch 00001.01.2019 MN PERA Benel
Check Total:
8,253.69
Vendor: 333
PITNEY BOWES GLOBAL FINANCIAL SERA
Check Sequence: 33
ACH Enabled: False
3 102 83 6479
Quarterly Meter Lease Postage
167.46
01/04/2019
101 -19- 4410 -0000
Acct - 10712397
Check Total:
167.46
Vendor: 334
CHRISTOPHER POUNDER
Check Sequence: 34
ACH Enabled: False
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 913
SCOTT M. SCHROEDER
Check Sequence: 35
ACH Enabled: True
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 698
SEE CLICK FIX
Check Sequence: 36
ACH Enabled: False
2017 -1936
Annual Website License
3,969.00
01/04/2019
101 -13- 4433 -0000
Check Total:
3,969.00
Vendor: 365
STAR TRIBUNE
Check Sequence: 37
ACH Enabled: False
8647709 -2019
2019 Newspaper
189.80
01/04/2019
101 -19- 4433 -0000
Check Total:
189.80
Vendor: 366
BRUCE STARK
Check Sequence: 38
ACH Enabled: False
2019 -Gear Coat
2019 -Gear Coat
125.00
01/04/2019
101 -32- 4245 -0000
Check Total:
125.00
Vendor: 378
KENNETH & MARY THIES
Check Sequence: 39
ACH Enabled: False
2019 - Arctic Fev
2019 - Arctic Fever Program
1,025.00
01/04/2019
101 -53- 4441 -0000
Check Total:
1,025.00
Vendor: 384
TOTAL PRINTING SERVICES
Check Sequence: 40
ACH Enabled: False
12229
SSCC Insert
161.25
01/04/2019
201 -00- 4351 -0000
12229
Park Insert - Arctic Fever
235.00
01/04/2019
101 -53- 4441 -0000
12229
Newsletters
801.50
01/04/2019
101 -13- 4400 -0000
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:17 AM) Page 5
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
Vendor: 415 WARNER CONNECT
29936948 Monthly Network Maint Services
Check Total:
Total for Check Run:
Total of Number of Checks:
AP- Computer Check Proof List by Vendor (01/ 10/2019 - 10:17 AM)
Check Sequence: 41
2.826.75 01/04/2019 101 -19- 4321 -0000
2,826.75
368,741.31
41
ACH Enabled: True
Page 6
Accounts Payable
Computer Check Proof List by Vendor
User: mnguyen
Printed: 01/10/2019 - 10:35AM
Batch: 00007.12.2018 - CC- 01 -14- 2019- 20181nvoices
Invoice No Description
Amount Payment Date Acct Number
Reference
Vendor: 364
ACCELA, INC.
Check Sequence: 1
ACH Enabled: True
INV- ACC43544
Web Payments- Online Bills
81.00
12/31/2018
601 -00- 4450 -0000
INV- ACC43544
Web Payments- Online Bills
81.00
12/31/2018
611 -00- 4450 -0000
Check Total:
162.00
Vendor: 887
ADVANCED ENGINEERING & ENVIRONMI
Check Sequence: 2
ACH Enabled: False
61280
Boulder Bridge MCC Replacement
1,038.00
12/31/2018
601 -00- 4680 -0000
Check Total:
1,038.00
Vendor: 817
ARCPOINT LABS OF EDEN PRAIRIE
Check Sequence: 3
ACH Enabled: False
1323
Testing- Robert Hanson
58.00
12/31/2018
101 -32- 4305 -0000
Check Total:
58.00
Vendor: 999
KEVIN BOLLIG
Check Sequence: 4
ACH Enabled: False
5485Timber -2018
Refund Demolition Permit Fee - 5485 Timber La
50.00
12/31/2018
101 -24- 3221 -0000
Check Total:
50.00
Vendor: 125
BOYER TRUCKS PARTS DISTRIBUTION CE
Check Sequence: 5
ACH Enabled: True
106464
Repair D.T
6,480.58
12/31/2018
101 -32- 4221 -0000
Check Total:
6,480.58
Vendor: 137
CENTURY LINK
Check Sequence: 6
ACH Enabled: False
9524702294 -DE18
952 - 470 - 2294 -PW
62.29
12/31/2018
101 -32- 4321 -0000
9524706340 -DE18
952 - 474 - 6340 -CH
123.13
12/31/2018
101 -19- 4321 -0000
9524707819 -DE18
952 - 470 - 7819 -SSCC
119.58
12/31/2018
201 -00- 4321 -0000
New Line
9524709605 -DE18
952 - 474 - 9605 - Amesbury
40.06
12/31/2018
601 -00- 4394 -0000
9524709606 -DE18
952 - 474 - 9606 - Amesbury
37.05
12/31/2018
601 -00- 4394 -0000
Check Total:
382.11
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 1
Invoice No Description Amount Payment Date Acct Number Reference
Vendor: 144
CITY OF EXCELSIOR
Check Sequence: 7
ACH Enabled: False
4th Qtr- 2018 -Water
Quarterly Water Usage
3,396.07
12/31/2018
601 -00- 4261 -0000
Check Total:
3,396.07
Vendor: 146
CITY OF MINNETONKA
Check Sequence: 8
ACH Enabled: False
4th Qtr- 2018 -Water
5350 Vine Hill Rd
81.60
12/31/2018
601 -00- 4262 -0000
4th Qtr- 2018 -Water
5366 Vine Hill Rd
9.55
12/31/2018
601 -00- 4262 -0000
4th Qtr- 2018 -Water
5490 Vine Hill Rd
49.45
12/31/2018
601 -00- 4262 -0000
Check Total:
140.60
Vendor: 148
CITY OF SHOREWOOD
Check Sequence: 9
ACH Enabled: True
4th Qtr- 2018 -UB
5735 Ctry Club Rd- Utility Bill
170.54
12/31/2018
201 -00- 4380 -0000
Check Total:
170.54
Vendor: 149
CITY OF TONKA BAY
Check Sequence: 10
ACH Enabled: False
4th Qtr- 2018 -Water
Quarterly Water Service
719.17
12/31/2018
601 -00- 4260 -0000
4th Qtr- 2018 -Water
Quarterly Sewer Service
397.50
12/31/2018
611 -00- 4400 -0000
Check Total:
1,116.67
Vendor: 167
ECM PUBLISHERS INC
Check Sequence: 11
ACH Enabled: True
659791
Lawtonka Villas - PH
47.60
12/31/2018
101 -18- 4351 -0000
659792
Dish Wireless Antenna
53.55
12/31/2018
101 -18- 4351 -0000
Check Total:
101.15
Vendor: 513
ECONO SIGNS, LLC.
Check Sequence: 12
ACH Enabled: False
10- 949799
Signs
232.04
12/31/2018
101 -32- 4245 -0000
Check Total:
232.04
Vendor: 171
ELECTRICAL INSTALLATION & MAINT. C(
Check Sequence: 13
ACH Enabled: False
PSI000091
Boulder Bridge MCC Replacement - IPS Job #1`_
51,564.09
12/31/2018
601 -00- 4680 -0000
Check Total:
51, 564.09
Vendor: 1001
BILL ERICKSON
Check Sequence: 14
ACH Enabled: False
SmithtownRd -201
Escrow Refund - 27920 -27944 Smithtown Road
927.50
12/31/2018
880 -00- 2200 -0000
Check Total:
927.50
Vendor: 200
GOPHER STATE ONE CALL
Check Sequence: 15
ACH Enabled: True
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
8120721
Monthly Rental
30.15
12/31/2018
601 -00- 4400 -0000
8120721
Monthly Rental
30.15
12/31/2018
611 -00- 4400 -0000
8120721
Monthly Rental
30.15
12/31/2018
631 -00- 4400 -0000
Check Total:
90.45
Vendor: 216
HENNEPIN COUNTY RECORDER & REGIS
Check Sequence: 16
ACH Enabled: False
1000120947
REC0001086- Monthly Service
20.75
12/31/2018
101 -31- 4303 -0000
Monthly Record Subscription
1000120947
REC0001086- Monthly Service
20.75
12/31/2018
101 -24- 4303 -0000
Monthly Record Subscription
Check Total:
41.50
Vendor: 215
HENNEPIN COUNTY INFORMATION TECH]
Check Sequence: 17
ACH Enabled: True
1000121261
Monthly Radio MESB
121.56
12/31/2018
101 -32- 4321 -0000
Check Total:
121.56
Vendor: 471
HENNEPIN COUNTY PROPERTY TAX
Check Sequence: 18
ACH Enabled: False
26- 2019 -AC
2018 - TIF District
538.25
12/31/2018
101 -16- 4400 -0000
Check Total:
538.25
Vendor: 896
HUEBSCH SERVICES
Check Sequence: 19
ACH Enabled: True
4199846
Supplies
41.82
12/31/2018
101 -19- 4245 -0000
4205651
SSCC Mats
32.00
12/31/2018
201 -00- 4400 -0000
4205651
City Hall Mats
83.15
12/31/2018
101 -19- 4400 -0000
Check Total:
156.97
Vendor: 247
DREW KRIESEL
Check Sequence: 20
ACH Enabled: False
December -2018
Building Maint. Services
500.00
12/31/2018
201 -00- 4400 -0000
December -2018
Building General Supplies Exp
60.26
12/31/2018
201 -00- 4245 -0000
December -2018
Events Program/Class Services
1,036.00
12/31/2018
201 -00- 4248 -0000
Check Total:
1,596.26
Vendor: 965
MCI COMM SERVICE
Check Sequence: 21
ACH Enabled: False
6N372302- 121118
952 - 470 - 9605 - Amesbury
33.74
12/31/2018
601 -00- 4394 -0000
6N372303- 121118
952 - 470 - 9606 - Amesbury
33.74
12/31/2018
601 -00- 4394 -0000
Check Total:
67.48
Vendor: 453
METROPOLITAN COUNCIL (SAC)
Check Sequence: 22
ACH Enabled: False
4th Qtr- 2018 -SAC
Quarterly SAC Report
36,902.25
12/31/2018
611 -00- 2082 -0000
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 3
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 4
Check Total:
36,902.25
Vendor: 286
MIDWEST MAILING SYSTEMS INC
Check Sequence: 23
ACH Enabled: True
4th Qtr- 2018 -UB
Utility- Postage
342.85
12/31/2018
601 -00- 4208 -0000
4th Qtr- 2018 -UB
Utility -Svc
92.85
12/31/2018
601 -00- 4400 -0000
4th Qtr- 2018 -UB
Utility- Postage
342.87
12/31/2018
611 -00- 4208 -0000
4th Qtr- 2018 -UB
Utility -Svc
92.85
12/31/2018
611 -00- 4400 -0000
4th Qtr- 2018 -UB
Utility- Postage-
342.86
12/31/2018
621 -00- 4208 -0000
4th Qtr- 2018 -UB
Utility -Svc
92.85
12/31/2018
621 -00- 4400 -0000
4th Qtr- 2018 -UB
Utility -Svc
92.85
12/31/2018
631 -00- 4400 -0000
4th Qtr- 2018 -UB
Utility- Postage
342.87
12/31/2018
631 -00- 4208 -0000
Check Total:
1,742.85
Vendor: 11
MINNESOTA DEPARTMENT OF REVENUE
Check Sequence: 24
ACH Enabled: True
4th Qtr- 2018- SalesTax
Quarterly Water Sales Tax -
262.00
12/31/2018
601 -00- 2081 -0000
Check Total:
262.00
Vendor: 305
MNSPECT, LLC
Check Sequence: 25
ACH Enabled: True
7613
Inspection Services
3,115.00
12/31/2018
101 -24- 4400 -0000
7614
Inspection Services
2,415.00
12/31/2018
101 -24- 4400 -0000
Check Total:
5,530.00
Vendor: 306
JULIE MOORE
Check Sequence: 26
ACH Enabled: True
Dec - 2018 -Well
Dec - 2018 - Wellness
40.00
12/31/2018
101 -13- 4101 -0000
Check Total:
40.00
Vendor: 313
MICHELLE THU -THAO NGUYEN
Check Sequence: 27
ACH Enabled: True
December -2018
Mileage Reimbursement
90.43
12/31/2018
101 -15- 4331 -0000
Check Total:
90.43
Vendor: 325
ON SITE SANITATION -TWIN CITIES
Check Sequence: 28
ACH Enabled: True
704682
Badger Pk -5745 Country Club Rd
62.28
12/31/2018
101 -52- 4410 -0000
704683
Cathcart Park -26655 W- 62nd ST
62.28
12/31/2018
101 -52- 4410 -0000
704684
Freeman Park -6000 Eureka Rd
186.81
12/31/2018
101 -52- 4410 -0000
704685
Silverwood Pk -5755 Covington R
62.28
12/31/2018
101 -52- 4410 -0000
704686
SS Skate -5355 St Albans Bay Rd
62.28
12/31/2018
101 -52- 4410 -0000
704687
Christmas Lk Rd -5625 Merry Ln
229.42
12/31/2018
101 -52- 4410 -0000
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 4
Invoice No Description Amount Payment Date Acct Number Reference
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 5
Check Total:
665.35
Vendor: 331
JOSEPH PAZANDAK
Check Sequence: 29
ACH Enabled: True
Dec - 2018 -Mile
Monthly Mileages Reimbursement
61.59
12/31/2018
101 -24- 4331 -0000
FedEx- Nov -18
Copy House Plan
21.85
12/31/2018
101 -18- 4351 -0000
Nov - 2018 -Mile
Monthly Mileages Reimbursement
23.44
12/31/2018
101 -24- 4331 -0000
TCHardware -18
Twin City Hardware - Parts
25.97
12/31/2018
101 -19- 4221 -0000
Check Total:
132.85
Vendor: 1000
SABRE PLUMBING & HEATING
Check Sequence: 30
ACH Enabled: False
5885Prestwick
Water Meter Permit Refund -5885 Prestwick Con
60.00
12/31/2018
601 -00- 3717 -0000
Check Total:
60.00
Vendor: 355
SHRED -N -GO INC
Check Sequence: 31
ACH Enabled: False
86747
Shredded Svc
36.83
12/31/2018
101 -13- 4400 -0000
Check Total:
36.83
Vendor: 786
SITEONE LANDSCAPE SUPPLY, LLC
Check Sequence: 32
ACH Enabled: False
87797826 -001
Deicing Chemicals Walks
1,353.04
12/31/2018
101 -33- 4245 -0000
Check Total:
1,353.04
Vendor: 842
SORENSEN CONSULTING
Check Sequence: 33
ACH Enabled: False
Nov /Dec -2018
360 Assessment Services
1,050.00
12/31/2018
101 -13- 4331 -0000
Check Total:
1,050.00
Vendor: 296
STATE OF MN- MINNESOTA DEPARTMENT
Check Sequence: 34
ACH Enabled: False
4th Qtr- 2018 - Surcharg
Quarterly Water Surcharges
2,210.00
12/31/2018
601 -00- 2082 -0000
Check Total:
2,210.00
Vendor: 821
SANDRA LEE THONE
Check Sequence: 35
ACH Enabled: True
Nov /Dec - 2018 -Mile
Nov & Dec Mileage
10.90
12/31/2018
101 -13- 4331 -0000
Check Total:
10.90
Vendor: 386
TWIN CITY WATER CLINIC
Check Sequence: 36
ACH Enabled: False
12576
Monthly Bacteria Svc
120.00
12/31/2018
601 -00- 4400 -0000
Check Total:
120.00
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 5
Invoice No
Description
Amount
Payment Date
Acct Number
Reference
Vendor: 415
WARNER CONNECT
Check Sequence: 37
ACH Enabled: True
29937109
Additional Services Charge
506.25
12/31/2018
101 -19- 4321 -0000
Check Total:
506.25
Vendor: 402
WATER CONSERVATION SERVICES, INC.
Check Sequence: 38
ACH Enabled: False
8965
Watermain Break
1,029.91
12/31/2018
601 -00- 4400 -0000
9004
Watermain Break
1,750.00
12/31/2018
601 -00- 4400 -0000
Check Total:
2,779.91
Vendor: 974
THOMAS WADE WOODWARD
Check Sequence: 39
ACH Enabled: True
December -2018
Mileage
155.33
12/31/2018
101 -24- 4331 -0000
Check Total:
155.33
Vendor: 410
WSB AND ASSOCIATES, INC.
Check Sequence: 40
ACH Enabled: True
0- 001459 - 780 -13
Utility Permit Inspections
804.25
12/31/2018
101 -31- 4303 -0000
0- 002092 - 710 -44
MS4 Svcs
1,108.00
12/31/2018
631 -00- 4302 -0009
0- 002925 - 120 -31
Minnetonka Country Club
215.00
12/31/2018
450 -00- 4302 -0016
0- 002925 - 240 -22
Riviera Land & Shorewood Ln St
17,474.00
12/31/2018
404 -00- 4680 -0020
0- 002925 - 370 -19
Minnetonka Country Club 2nd Ad
1,820.00
12/31/2018
450 -00- 4302 -0016
R- 011227 - 000 -11
Gen Eng Svc
4,000.00
12/31/2018
101 -31- 4400 -0000
R- 011228 - 000 -11
Misc. Engineering Support
578.75
12/31/2018
101 -31- 4303 -0000
R- 011854 -000 -4
Pavement Marking
287.00
12/31/2018
404 -00- 4620 -0007
R- 012809 -000 -3
Street Reclamation - Enchanted
23,020.00
12/31/2018
404 -00- 4680 -0023
R- 012957 -000 -1
Sewer Lining
2,969.75
12/31/2018
611 -00- 4303 -0000
R- 013155 -000 -1
Shorewood Coring Linden Lake Drive
1,541.25
12/31/2018
404 -00- 4680 -0000
R- 013163 -000 -1
23825 Lawtonka Drive Subdivision
759.50
12/31/2018
101 -00- 3414 -0000
Check Total:
54, 577.50
Vendor: 411
XCEL ENERGY, INC.
Check Sequence: 41
ACH Enabled: True
5145368132 - 122718
5700 County Rd 19
33.94
12/31/2018
101 -32- 4399 -0000
5700 County Rd 19
5145368132 - 122718
5700 County Rd 19 - Unit Light
263.13
12/31/2018
101 -32- 4399 -0000
5700 County Rd 19 - Unit Light
Check Total:
297.07
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 6
Invoice No Description Amount Payment Date Acct Number Reference
Total for Check Run: 176,954.38
Total of Number of Checks: 41
AP- Computer Check Proof List by Vendor (01/10/2019 - 10:35 AM) Page 7
I M
M City of Shorewood Council Meeting Item
Title / Subject:
Resolution Accepting Donations to Arctic Fever Event
2C
Meeting Date:
Monday, January 14, 2019
MEETING
Prepared by:
Sandie Thone, City Clerk
TYPE
Reviewed by:
Twila Grout, Park and Recreation Coordinator
Regular
Attachments:
Resolution
Meeting
Policy Consideration: Pursuant to Minnesota State Statutes sections §465.03 and
§471.17 all donations or gifts of real and personal property, including donations for the
benefit of public recreational services, must be accepted by the city council.
Background: The following persons or entities have offered to contribute the cash
amounts set forth below, for the purpose of the 2019 Arctic Fever Event being held on
January 18 to January 20, 2019:
Name of Donor Amount
American Legion — Clarence Clofer Post $500.00
Randy's Sanitation $50.00
Financial Considerations: This donation will help to cover expenses incurred for the
2019 Arctic Fever Event.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Accepting Donations as Delineated in the Resolution to the 2019 Arctic
Fever Event and direct staff to send a thank you note to all donors.
Motion, second and two - thirds majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
RESOLUTION 18 -XX
A RESOLUTION ACCEPTING DONATIONS TO THE
CITY OF SHOREWOOD 2019 ARCTIC FEVER EVENT
WHEREAS, the City of Shorewood is generally authorized to accept donations of real
and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens, and is specifically authorized to accept gifts and is authorized to accept gifts
for the benefit of their public recreational services pursuant to Minnesota Statutes
section 471.17; and
WHEREAS, the following persons and entities have offered to contribute the cash
amounts set forth below to the city:
Name of Donor
_u• e
American Legion — Clarence Clofer Post $500.00
Randy's Sanitation $50.00
WHEREAS, the terms or conditions of the donations are to be used for the 2019 Arctic
Fever Event; and
WHEREAS, all such donations have been contributed to the city for the benefit of its
citizens, as allowed by law; and
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
The donations described above are accepted and shall be used to establish
and /or operate services either alone or in cooperation with others, as allowed by
law.
2. The city clerk is hereby directed to issue receipts to each donor acknowledging
the city's receipt of the donor's donation.
Passed by the City Council of Shorewood, Minnesota this 14th day of January 2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
I M
M City of Shorewood Council Meeting Item
Title /Subject: Resolution Setting 2019 Regular Meeting Schedule
Meeting Date: Monday, January 14, 2019
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Attachments: Resolution and Schedule of Meetings
W
MEETING
TYPE
Regular Meeting
Policy Consideration: Pursuant to Minnesota State Statute §13D.04 the city council is
required to provide the regular meeting schedule on file at city offices. In addition, the
statute specifically requires that should an alternate date be chosen for a regular
meeting other than one on the annual schedule, that the city follow the notification
requirements for a special meeting which includes posting the date, time, place and
purpose of the meeting on the official posting board at City Hall.
Background: Regular city council meetings for the year 2019 will be held on the
second and fourth Mondays of each month in the City Council Chambers located at
5755 Country Club Road in Shorewood, MN. Should the meeting fall on a holiday and
an alternate date is chosen for the meeting in lieu of opting out of the meeting date, the
process and requirements for calling a special meeting will be followed. I have included
a Schedule of the 2019 regular meetings. Three regular meetings fall on Federal
Holidays: Memorial Day, Columbus Day and Veteran's Day. Pursuant to Minnesota
State Statute 645.44, Subdivision 5, no public business may be transacted including
public meetings on a Federal Holiday, with the exception of emergencies. Please note
on the schedule that I have moved all of the regular scheduled city council meetings
that land on a Federal Holiday to the following Tuesday as has been the practice this
past year. I have included the Truth In Taxation meeting the first Monday in December
as well to the 2019 Schedule.
Action Requested: Staff respectfully recommends the city council approve the
Resolution Setting the 2019 Regular City Council Meeting Schedule.
Motion, second and simple majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
2019 City of Shorewood
City Council Regular Meeting Schedule
Monday, January 14
Monday, February 11
Monday, March 11
Monday, April 8
Monday, May 13
Monday, June 10
Monday, July 8
Monday, August 12
Monday, September 9
Tuesday, October 15*
Tuesday, November 12*
Monday, January 28
Monday, February 25
Monday, March 25
Monday, April 22
Tuesday, May 28*
Monday, June 24
Monday, July 22
Monday, August 26
Monday, September 23
Monday, October 28
Monday, November 25
Monday, December 2 (Truth in Taxation)
Monday, December 9
*changed from Monday to Tuesday to accommodate Federal Holiday
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19 -XX
A RESOLUTION SETTING THE 2019 REGULAR CITY COUNCIL
MEETING SCHEDULE FOR THE CITY OF SHOREWOOD
WHEREAS, Minnesota Statute §13D.04, Subdivision 1 requires a schedule of the
regular meetings of the City Council be kept on file at its primary offices; and
WHEREAS, Minnesota Statute §13D.04, Subdivision 2 requires that should a Regular
City Council meeting fall on a holiday and an alternate date must be scheduled, the City
Council will give sufficient notice as regulated in the special meeting statute by posting a
written notice on the principle bulletin board of the public body of the date, time, place,
and purpose of the meeting.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
as follows:
For the Year 2019, the Regular City Council meetings will be scheduled on the 2nd and
4th Mondays of each month and shall be held in the Council Chambers of the
Shorewood City Hall located at 5755 Country Club Road, Shorewood, MN. In the event
that a Federal Holiday falls on a Monday the Regular City Council meeting will be held
on the following Tuesday. The annual Truth in Taxation meeting has been set for the
first Monday in December. Any changes or alterations to this schedule will require
notice and posting of an alternate date for the meeting.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
January 2019.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
Title /Subject: Council Out of State Travel Policy Annual Review
Meeting Date: Monday, January 14, 2019
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Background: An Act by the Minnesota Legislature in 2005 imposed an obligation on
cities to establish an official travel policy for elected officials. On the 9t" day of January
in 2006 Shorewood City Council adopted the attached policy for Out -of -State Travel by
Members of the City Council.
The policy addresses the requirements for the following:
1) When travel outside of the state is appropriate
2) Applicable expense limits
3) Procedures for approval of the travel
The policy is required to be reviewed and voted upon on an annual basis. The council
can choose to approve the attached policy or amend the attached policy. There have
been no amendments made to the Travel Policy since its adoption in 2006.
Recommendation /Action Requested: Staff respectfully recommends the council
review the attached Travel Policy, make amendments if desired and approve the Travel
Policy as is or as amended. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement. The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHORE WOOD
RESOLUTION NO. 06 - 004
A RESOLUTION ESTABLISHING A POLICY
FOR OUT -OF -STATE TRAVEL
BY MEMBERS OF THE CITY COUNCIL
WHEREAS, an Act by the Minnesota Legislature in 2005 imposes an obligation on cities to
establish an official travel policy for elected officials; and
WHEREAS, the policy must address: (1) when travel outside the state is appropriate; (2)
applicable expense limits; and (3) procedures for approval of the travel; and further must be reviewed
and voted upon annually by the City Council;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
that the following policy for out -of -state travel for members of the City Council is hereby established:
Purpose: The City of Shorewood recognizes that its elected officials may at times receive value from
traveling out of the state for workshops, conferences, events, and other assignments. This policy sets
forth the conditions under which out -of -state travel will be reimbursed by the City.
General Guidelines:
1. The event; workshop, conference, or assignment must be approved in advance by the City
Council at an open meeting and must include an estimate of the cost of the travel. in
evaluating the out -of -state travel request, the Council will consider the following:
• Whether the elected official will be receiving training on issues relevant to the City or
to his or her role as the mayor or council member.
• Whether the elected official will be meeting and working with other elected officials
from around the country to exchange ideas on topics of relevance to the City or on the
official roles of local elected officials.
• Whether the elected official will be viewing a facility or function that is similar in
nature to one that is currently operating at, or under consideration by, the City where
the purpose for the trip is to study the facility or function to bring back ideas for the
consideration of the full Council.
• Whether the elected official has been specifically assigned by the Council to visit
another city for the purpose of establishing a goodwill relationship, such as a "sister
city" relationship.
• Whether the elected official has been specifically assigned by the Council to testify on
behalf of the City at the United States Congress or otherwise to meet with federal
officials on behalf of the City.
• Whether the City has sufficient funding available in the budget to pay the cost of the
trip,
2. No reimbursements will be made for attendance at events sponsored by or affiliated with
political parties.
3. The City may make payments in advance for airfare, lodging, and registration if specifically
approved by the Council, Otherwise, all payments will be made as reimbursements to the
elected official.
4. The City will reimburse for transportation, lodging, meals, registration, and incidental costs as
follows:
a) Airfare will be reimbursed at the coach rate,
b) Mileage will be reimbursed at the IRS rate, If two or more council members
travel by car, only the driver will receive reimbursement. The City will
reimburse for the cost of renting an automobile if necessary to conduct City
business.
c) Lodging and meal costs are limited to those which are reasonable and
necessary,
d) Receipts are required for lodging, airfare, parking, and meals and should
accompany an expense report form. It is not necessary to have receipts for
public transportation, cabs and tips. The expense report shall be submitted to
the City Clerk or Finance Department for payment,
e) The City will not reimburse for alcoholic beverages, personal telephone calls,
costs associated with the attendance of a family member, rental of luxury
vehicles, meal expenses included in the cost of registration, or recreational
expenses such as golf or tennis.
S, Exceptions to this policy can be made by majority vote of the City Council,
6. This policy shall be reviewed by the City Council at its fast meeting in January of each year,
and amendments to the policy must be made by Resolution of the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHORE W OD this V' day of
January, 2006.
Attest: Woody Love, Mayor
I M
Q City of Shorewood Council Meeting Item
Title / Subject: Approve Change Order No. 3 for the Riviera Lane, Shorewood
Lane, and Mann Lane Street and Utility Improvement Project and
Watermain Extension along Yellowstone Trail (Club Valley Road to Riviera
Lane), Riviera Lane, State Highway 9 (Riviera Lane to Lake Linden Drive)
and Lake Linden Drive (State Highway 7 to
6140 Lake Linden Drive), City Project 17 -04 #2F
Meeting Date: January 14, 2019
Prepared by: Katie Koscielak, Project Manager MEETING TYPE
Reviewed by: Alyson Fauske, City Engineer Regular Meeting
Attachments: Memorandum to Larry Brown dated September 10, 2018,
Change Order No. 3, Resolution Approving Change Order No. 3
Background: The City Council awarded the construction contract for the 2018
Reconstruction of Riviera Lane, Mann Lane and Shorewood Lane, and Watermain
Extension along Yellowstone Trail (Club Valley Road to Riviera Lane), Riviera Lane,
State Highway 9 (Riviera Lane to Lake Linden Drive) and Lake Linden Drive (State
Highway 7 to 6140 Lake Linden Drive), City Project 17 -04, on June 25, 2018. During
the progress of construction within the Riviera Lane cul -de -sac, buried debris was
encountered. Non - hazardous debris unsuitable for utility and road construction was
required to be removed and disposed of offsite at a landfill. Soil borings taken near the
cul -de -sac during plan preparation did not detect the buried debris.
In late August, the owners of the property located at 6025 Riviera Lane contacted staff
concerned that the construction activity performed near their home has damaged the
stamped concrete floor in their spa room and sidewalk. At the time of the complaint,
installation of watermain along Riviera Lane had not started compaction and other
vibratory equipment had not been in operation near their home. A summary of
correspondence and work performed along Riviera Lane up to the date of the claim is
included. As a precautionary measure, Staff directed Midwest Civil Constructors to
perform a construction survey of the property to document the condition of the property
prior to the construction adjacent to the property.
During the course of construction on Mann Lane an unknown clay drain the was
encountered crossing the roadway at the location and depth of the proposed storm
sewer crossing. During excavation of the roadway to install the storm sewer crossing,
the drain the was damaged, requiring dewatering of the utility trench and repair of the
drain the crossing.
Mission Statement. The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Midwest Civil Constructors has submitted a change order detailing the additional work
items, including the removal and disposal of the buried debris within the Riviera Lane
cul -de -sac and the cost to perform the construction survey of 6025 Riviera Lane which
have been reviewed by staff with regard to the work scope and additional costs and
have been determined to be appropriate for the work performed.
Financial or Budget Considerations: The project construction contract as bid was
awarded by the Council in the amount of $1,708,509.00 and Change Order No. 1
increased the construction contract to $1,719,310.73 and Change Order No. 2
extending the contract substantial completion date to November 22, 2018. Change
Order No. 3 will increase the construction contract in the amount of $21,534.65 to
$1,740,845.65. All Change Orders to date will increase the contract by approximately
1.89% which is within contingency expectations for similar projects.
Recommendation: Staff recommends the City Council approve the attached resolution
"Approving Change Order No. 3 for the Riviera Lane, Shorewood Lane, and Mann
Lane Street and Utility Improvement Project, City Project 17 -04"
Page 2
RESOLUTION 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-
A RESOLUTION APPROVING CHANGE ORDER NO 3 FOR THE
RIVIERA LANE, SHOREWOOD LANE, AND MANN LANE STREET AND
UTILITY IMPROVEMENTS PROJECT, AND
THE WATERMAIN EXTENSION ALONG YELLOWSTONE TRAIL (CLUB
VALLEY ROAD TO RIVIERA LANE), RIVIERA LANE, STATE HIGHWAY 7
(RIVIERA LANE TO LAKE LINDEN DRIVE) AND LAKE LINDEN DRIVE
(STATE HIGHWAY 7 TO 6140 LAKE LINDEN DRIVE)
CITY PROJECT 17 -04
WHEREAS, the City of Shorewood City of Shorewood Council awarded the
contract for the Riviera Lane, Shorewood Lane, and Mann Lane Street and
Utility Improvement Project, City Project 17 -04, on June 25, 2018; and
WHEREAS, Change Order No. 1 increased the project construction costs in the
amount of $10,801.73, from the original contract amount of $1,708,509.00 to
$1,719,310.73; and
WHEREAS, Change Order No. 2 extended the project substantial completion
date to November 22, 2018 for all phases; and
WHEREAS, Change Order 3 was necessary to facilitate construction operations
within the project corridor; and
WHEREAS, Change Order 3 will increase the project construction costs in the
amount of $21,534.65 to $1,740,845.65.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD, MINNESOTA AS FOLLOWS:
1. Change Order No. 3 in the total amount of $21,534.65 is hereby
approved.
Passed by the City Council of Shorewood, Minnesota this 24th day of January
2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
CHANGE ORDER NO. 3
2018 STREET AND UTILITY IMPROVEMENT PROJECT
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925 -24
OWNER: CONTRACTOR
January 9, 2019
CITY OF SHOREWOOD MIDWEST CIVIL CONSTRUCTORS, LLC
5755 COUNTRY CLUB ROAD 100 S FULLER ST, SUITE 130
SHOREWOOD, MN 55331 SHAKOPEE, MN 55379
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
ALL LABOR, MATERIALS, AND EQUIPMENT NECESSARY TO COMPLETE THE FOLLOWING ITEMS AS DIRECTED BY THE CITY ENGINEER:
REMOVAL OF BURIED DEBRIS WITHIN RIVIERA LANE CUL -DE -SAC
PRECONSTRUCTION SURVEY AT 6025 RIVIERA LANE
MUCK EXCAVATION, BYPASS PUMPING AND DRAIN TILE REPAIR NECCESSARY DUE TO THE UNKNOWN DRAIN TILE CROSSING ON MANN LANE
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME
ORIGINAL CONTRACT PRICE:
$1,708,509.00
ORIGINAL CONTRACT TIME:
6/15/2019
PREVIOUS CHANGE ORDERS:
$10,801.73
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
N/A
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
$1,719,310.73
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
6/15/2019
NET INCREASE OF THIS CHANGE ORDER:
$21,534.65
NET INCREASE WITH CHANGE ORDER:
N/A
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
$1,740,845.38
CONTRACT TIME WITH APPROVED CHANGE ORDERS:
6/15/2019
APPROVED BY:
APPROVED BY:
CONTRACTOR SIGNATURE
ALYSON FAUSKE, PE, PROJECT MANAGER
WSB & ASSOCIATES, INC.
MIDWEST CIVIL CONSTRUCTORS, -l-C.
ENGINEER
CONTRACTOR
/_1 =110:191:11
CITY ENGINEER CITY ADMINISTRATOR
DATE DATE
K:102925- 2401AdminlConstruction AdminlChange OrderslChange Order No. 31Change Order No. 3CO-3
CHANGE ORDER NO. 3 DETAIL
2018 STREET AND UTILITY IMPROVEMENT PROJECT
CITY OF SHOREWOOD, MN
WSB PROJECT NO. 2925 -24
ADDED ITEMS
January 9, 2019
Item No. Mat. No. Description Unit Qty Price Extended Amount
140 2105.607 EXCAVATION SPECIAL
141 2011.601 CONSTRUCTION SURVEYING
142 2105.507 MUCK EXCAVATION
TOTAL ADDED ITEMS CHANGE ORDER NO. 3
L S 1 $11,465.35 $11,465.35
L S 1 $550.00 $550.00
C Y 90 $105.77 $9,519.30
$21,534.65
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT $21,534.65
KA02925- 2401AdminlConstruction AdminlChange OrderslChange Order No. 31Change Order No. 3CO3 Detail
A
WSB
701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541 -4800
Memorandum
To: Larry Brown, PE, Shorewood Public Works Director
From: Alyson Fauske, PE, Senior Project Manager /Shorewood City Engineer
Matt Havlik, Construction Inspector
Date: September 10, 2018
Re: 6025 Riviera Lane- Property owner assertion of damage
City Project No. 17 -04
WSB Project No. 2925 -240
The owners of the property located at 6025 Riviera Lane- Matt and Kasy Meyers believe that the
construction activity performed under general contractor- Midwest Civil Constructors, LLC- near their
home has damaged the stamped concrete floor in their spa room and sidewalk. The following
summarizes the sequence of events up to 8:00 pm, Thursday August 30, 2018.
Wednesday, August 30, 2018
10:46 am. Larry Brown receives voicemail from Kasy Meyers stating that two long cracks on the
stamped concrete floor have appeared since construction began.
11:00 am. Kasy Meyers' 10:46 am voicemail is forwarded to Alyson Fauske, Katie Koscielak and
Matt Havlek.
11:11 am. Matt Havlik calls Alyson Fauske to discuss. Work that has occurred to date in the
area includes:
• Removal of approximately 12 inches of pavement at the intersection of Yellowstone Trail
and Riviera Lane.
• Placement of Class 5 material at the intersection of Yellowstone Trail and Riviera Lane to
maintain access to Riviera Lane.
• The directional bore of watermain in Yellowstone Trail from Club Valley Road to Riviera
Lane, including one bore pit at the intersection of Yellowstone Trail and Riviera Lane.
• Installation of a hydrant on the southwest corner of Yellowstone Trail and Riviera Lane.
• Installation of water services along Yellowstone Trail between Club Valley Road and
Riviera Lane, except for the service at 24100 Yellowstone Trail.
With no open cut utility installation, Matt and Alyson question how work on the project could
cause damage when vibratory equipment for utility trench compaction has not been used on the
site. Alyson states she will look for a WSB staff member that can provide an opinion.
11:26 am. Alyson Fauske notifies Matt Havlik that she has been unable to talk to a geotechnical
engineer.
11:47 am. Alyson Fauske calls Matt Havlik and states that the owner can file a claim with the
contractor's insurance company.
12:41 pm. Darin Hyatt, Senior Geotechnical Engineer with WSB returns Alyson's phone call and
based on the information available opines that it is unlikely that the construction activity caused
the damage. If the City of Shorewood would like vibration monitoring he can provide assistance
in finding the appropriate professional to do so.
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
K: \02925- 240\Admin \Docs \Memorandum to LB re 6025 Riviera Lin 20180910.dou
Larry Brown
September 10, 2018
Page 2
Wednesday, August 30, 2018- continued
12:47 pm. Alyson Fauske calls Matt Havlik and summarizes the conversation she had with Darin
Hyatt.
12:58 pm. Alyson Fauske calls Larry Brown, summarizes the conversation she had with Darin
Hyatt and does not recommend vibration monitoring at this time.
Afternoon. Matt Havlik visits the property and documents the following:
• The location and length of the cracks inside the spa room.
From the floor drain looking east
1
a
i
�Z
e'
;7
Ir-I
From the floor drain looking north
Now
r
From the floor drain looking east
K: \02925- 240 \Admin \Dots \Memorandum to LS re 6025 Riviera Ln 20180910.docx
Larry Brown
September 10, 2018
Page 3
Wednesday, August 30, 2018- continued
• The exterior electrical box on the northeast corner of the spa room shows has pulled
away from the building and the conduit is twisted.
• The exterior concrete avement is pulling away from the north exterior wall
.... �': "J W S R/1c Rr1 irl.a1 1 1.!! {•!1!!��
y i
• Exterior sidewalk. Location
noted as I" at the grass line
K: \02925- 240 \Admin \Dots \Memorandum to LS re 6025 Riviera Ln 20180910.docx
Larry Brown
September 10, 2018
Page 4
Wednesday, August 30, 2018- continued
• The ground next to a portion of the exterior stamped concrete walkway on the north side
of the home has eroded; there is no evidence of sand or gravel bedding under the
concrete walkway.
�z4
v -
♦� 1
K: \02925- 240 \Admin \Docs \Memorandum to LS re 6025 Riviera Ln 20180910.docx
Larry Brown
September 10, 2018
Page 5
Wednesday, August 30, 2018- continued
1:33 pm. Matt Havlik calls Alyson Fauske and summarizes his visit to 6025 Riviera Lane.
Afternoon. Matt Havlik and Matt Thompson, President, Midwest Civil Constructors, LLC visit the
property.
Thursday, August 30, 2018
Approximately 9:45 am. During an onsite meeting regarding construction staging of the
upcoming watermain installation in Riviera Lane, Larry Brown, Alyson Fauske and Matt Havlik
come across Matt Meyers. Matt M. indicates that his wife found a new crack that morning. The
four visit the spa room and Matt H. shows photos from his visit on 8/29/18 that document the
crack. Matt M. agrees that this crack has not appeared since Matt H. visited the site on 8/29/18.
The cracks in the spa room extend towards the floor drain, and Matt H. asks Matt M. where the
pipe from the floor drain extends. Matt M. indicates that he does not know. Matt H. asks if he
can "chain" the floor and Larry Brown explains the process- a metal chain is placed on the
concrete at various locations and the sound of the chain changes when there is a void under the
concrete.
Shortly after leaving the home, Matt H. borrows a chain from the contractor. Alyson, Matt H. and
Matt M. go into the spa room and Matt H. begins to chain the floor. All three people present
indicate that the sound of the chain has changed near the crack that extends north from the floor
drain. Matt H. also notes that the trim along the north wall is bowed at approximately this
location.
Alyson, Matt H. and Matt M. discuss what steps the property owners can take to address the
cracks.
<Continued on next page>
K: \02925- 240 \Admin \Docs \Memorandum to LS re 6025 Riviera Ln 20180910.docx
Larry Brown
September 10, 2018
Page 6
The equipment used in the project area is as follows:
K:\ 02925- 240\Admin \Dots \Memorandum to LB re 6025 Riviera Ln 20180910.dooc
Larry Brown
September 10, 2018
Page 7
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Larry Brown
September 10, 2018
Page 8
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#2G
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: 2019 Concession Operation Agreement
Meeting Date: January 14, 2019
Prepared by: Twila Grout — Park and Rec
Reviewed by: Sandie Thone — City Clerk
Attachments: 2019 Concession Operation Agreement
Policy Consideration:
Approving the concession agreement for 2019 with Russ Withum.
Background / Previous Action
The Park Commission at its December 11, 2018 meeting agreed to have Russ Withum provide
concession services at Freeman Park, Eddy Station in 2019. Services will be provided Monday
through Sunday, from 5:30 to 8:30 p.m. on or about May 1 and continue through August 1 or
when the sports organizations have concluded their events.
Mr. Withum has provided concession services since 2005. He has done a very good job with
the concession services over the years, and has always been willing to open up for other
events.
Financial or Budget Considerations:
The contractor has agreed to pay the city $394 for the 2019 season. Payment will be due
September 30, 2019. A copy of the agreement is attached.
Recommendation / Action Requested:
The Park Commission recommends the City Council approve formalizing the Concession
Agreement for 2019 with Russ Withum.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Independent Contractor
2019 Concession Operation Agreement
By and Between City of Shorewood and Contractor
THIS AGREEMENT, made this _ day of , by and between the City of Shorewood,
Minnesota, a Minnesota municipal corporation with its offices located at 5755 Country Club Road,
Shorewood, Minnesota 55331 (the "City ") and Russ Withum, 4924 Three Points Blvd., Mound, MN 55364
(the "Contractor ")
RECITALS
WHEREAS, the City is engaged in the business of providing municipal services including park
and recreation opportunities within the corporate limits of the City. The City has constructed a
concession /restroom /picnic facility in Freeman Park within the City known as Eddy Station; and
WHEREAS, the City desires to provide concession services to the patrons of Freeman Park
through the facility of Eddy Station; and
WHEREAS, the City further desires to enter in to an agreement with the Contractor for the
operation and provision of concession services.
NOW, THEREFORE, the parties agree as follows:
1.) Schedule of Operation. Contractor agrees to provide concession services Monday
through Sunday, from 5:30 to 8:30 p.m., commencing on or about May 1 or whenever the first organized
sports events begin. Concession operations will continue through August 1, or whenever Freeman Park
ceases its summer use by MGSA, Adult Softball and Tonka United Soccer. Contractor agrees to
coordinate operations with the Park Scheduling Coordinator.
2.) Contractor Responsibilities.
a.) Contractor agrees to be present each day for opening, training of sales
volunteers, and all duties involved with closing the operation at the end of the day. Contractor
agrees that if for any reason he is not able to be present for any period of time, while the
concession operation is open, he will be available by pager or cell phone for immediate
assistance at the site.
b.) Contractor agrees to be responsible for the cleaning and maintenance of the
concession area.
3.) Contractor Payment. The Contractor agrees to pay the City $394 for the year 2019.
Payment due to the City by September 30, 2019.
4.) Purchasing. The Contractor agrees to purchase the necessary products and supplies
associated with concession sales at Eddy Station.
5.) Equipment. The City agrees to provide the hot dog machine, popcorn machine, cash
register, pop cooler, refrigerator and coffee machine.
6.) Termination. Either party may terminate this Agreement, without cause or reason, upon
thirty (30) days' written notice to the other party. Either party may terminate this Agreement without notice
for cause. "Cause" includes, but is not limited to, dishonesty, failure to meet deadlines, criminal conduct,
or breach of this Agreement.
7.) Status of Contractor. As intended by both parties, this Agreement calls for the
performance of the services of Contractor as an independent contractor and Contractor will not be
considered an employee of the City for any purpose.
a.) The manner and means of performance of Contractor shall be entirely at
Contractor's discretion. Contractor is free to employ personnel to assist Contractor in providing
services to the City, but such employees shall be Contractor's responsibility and not that of the
City. The City shall not provide Contractor or Contractor's employees or agents with any benefits
from the City such as workers compensation insurance, unemployment insurance, health
insurance, income tax withholding, or social security contributions. The City does not control the
performance of Contractor and Contractor accepts all risk of profit and loss flowing from the
services provided under this Agreement. All expenses must be borne by Contractor and shall not
be reimbursed by the City. Those expenses include furnishing Contractor's place of work, payroll
expenses, taxes, and insurance.
b.) Contractor shall conspicuously identify himself to all persons and organizations
as an independent contractor and shall not represent or imply that this Agreement authorizes
Contractor to act as an agent for, or on behalf of, the City. Neither the City nor Contractor shall
be responsible for any agreement, representation, or warranty made by the other, nor shall the
City be obligated for damages to any person or organization for personal injuries or property
damage arising directly or indirectly out of the conduct of Contractor's business or caused by
Contractor's actions, failure to act, conduct or negligence.
8.) Indemnification. Contractor agrees to indemnify and hold the City harmless from and
against any and all claims by or on behalf of any person arising from Contractor's actions, failure to act,
conduct, or negligence while performing services pursuant to this Agreement unless such damage or
liability arises from or in connection with faulty or defective materials or facilities provided by the City.
Contractor agrees to carry Commercial liability insurance in the amount of $1,000,000.
9.) Entire Agreement. This Agreement contains the entire agreement between the parties
and no amendment hereto shall be valid unless made in writing and signed by the parties. There is
merged herewith all prior and collateral representations, promises, and conditions concerning Contractor
and the City. This Agreement supersedes and nullifies any preexisting agreements between the parties
relating to the subject matter of this Agreement. All agreements as to payments to be made to Contractor
for particular projects must be in writing.
10.) Severable. In the event any portion of this Agreement shall be held to be invalid the
remainder of the Agreement shall continue in full force and effect.
11.) Notices. Any notice required or permitted to be given under this Agreement shall be
sufficient if it is in writing and sent by registered or certified mail to Contractor's residence or to the
principal office of the City, which ever shall be applicable.
12.) Governing Law. This Agreement shall be construed and enforced in accordance with the
laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first above written.
CITY OF SHOREWOOD CONTRACTOR
By: By:
Its: Its:
I M
M City of Shorewood Council Meeting Item
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Title / Subject: Soccer Goals for Manor Park #2H
Meeting Date: January 14, 2019
Prepared by: Twila Grout — Park and Rec MEETING
Reviewed by: Marie Darling — Planning Director TYPE
Attachments: Resolution Regular
Meeting
Policy Consideration: Should the City approve the purchase of soccer goals for Manor Park?
Background:
Staff received a request from an adjacent property owner asking if the city could add soccer
goals on the play field so kids can play pick -up games outside of the soccer season at Manor
Park. The property owner purchased one goal and is storing the net over winter at his
residence. During the soccer off season, he mentioned that about 20 -25 people used the goal
during the week. He indicated that he is willing to allow continued public use of his goal, so the
City could purchase one goal rather than two.
At their December 11, 2018 meeting, the Park Commission recommended to have council
approve the purchase of another soccer goal.
The cost of the goal is $2050 and includes a net.
Replacements nets for the goals range from $110 to $600 depending on quality and the size of
the holes, but most are between $110 and $250. A representative from Tonka United Soccer
stated that the weather impacts the life span of the nets, but they usually last 3 to 5 years.
Financial or Budget Considerations:
$2,050 for the soccer goal from Fund 402 plus shipping.
Recommendation / Action Requested:
The Park Commission recommends the City Council approve the purchase of the soccer goal
system for Manor Park.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
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Specs Features Included Accessories
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Depth: 3'1 Base: 8 1/2'
Weight: 147 lbs. per goal
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Finish: Powder coated white
CITY OF SHOREWOOD
RESOLUTION NO. 19-
A RESOLUTION AUTHORIZING PURCHASE OF SOCCER GOAL
WHEREAS, the City of Shorewood ( "City ") purchase one soccer goal for Manor Park
play field; and
WHEREAS, the cost to the City would be $2,050 for one soccer goal and net plus
shipping costs; and
NOW, THEREFORE, IT IS RESOLVED that the City Council of the City of
Shorewood hereby authorizes the purchase of one soccer goal for Manor Park.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
January, 2019.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
I M
M City of Shorewood Council Meeting Item
Title /Subject: Authorize Color Choice for Rubber Surfacing F 21
Location: Badger Park MEETING
Meeting Date: Monday, January 14, 2019 TYPE
Prepared by: Marie Darling, Planning Director Regular
Reviewed by: Twila Grout, Park & Rec. Coordinator Meeting
Attachments: Park Commission Report and Attachments
Policy Consideration: Should the City Council accept and authorize the color for the
poured -in -place rubber surfacing for the new playground as recommended by the Park
Commission?
Background: Please see the attached report for additional information. At their
October 23 and December 11, 2018 meetings, the Parks Commission reviewed the
options for the poured in place rubber playground surface and unanimously
recommended charcoal as the color choice for the playground. The Commission chose
this color to coordinate with the colors of the new playground equipment. They also
discussed what the impact of the color choice would be on the temperature of the
surface and concluded it would have no impact based on experience at other
playgrounds.
Financial Considerations: Authorization of purchase for the material has already
occurred. The color chosen is a standard option and would not increase the price of the
surfacing.
Action Requested: Staff respectfully recommends the city council authorize the
"charcoal" color choice.
Simple majority vote required for passage.
Connection to Vision /Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
SB
CITY OF
SHOWOO
5755 Country Club Road • Shorewood, Minnesota 55331 •952 -960 -7900
Fax: 952- 474 -0128 • www.ci.shore -,wood.mn.us • cityhall@ci.shorewood.mn.us
:i
To: Park Commission
From: Marie Darling — Planning Director
Reviewed by: Twila Grout — Recreation Coordinator
Meeting Date: November 27, 2018
Re: Select the Color for the Badger Park Playground PIP Rubber Surface
Attachments: Color Selections
Photos of PIP Surface Colors Installed Elsewhere
At the July 9, 2018 City Council meeting, the council approved the poured in place rubber
surface for the Badger Park playground area and the purchase was authorized on October 22,
2018.
At the October 23, 2018 meeting, the Park Commission requested additional photos to help them
select the color that they would like for the playground surface at Badger Park. The Commission
refined their selection and asked for additional examples for three colors: Green, Blue and
Charcoal. Photos and color samples are attached.
Your color recommendation would be forwarded to the City Council.
The surface will be installed in the spring, with the playground equipment.
Description
Thermoplastic utilizes Thermo Plastic
Vulcanized (TPV) material as the wear
layer, providing an upgrade in durability
from standard poured surfaces. This makes
Thermoplastic a great choice for play areas
expecting heavy use. It is offered with your
choice of aromatic or aliphatic binder. Ask
your GameTime representative which might
be a better choice for your surface color.
Thermoplastic is a great choice for
playgrounds that will get heavy use,
when bright true colors are a priority,
as the TPV material is vibrant and
brilliant. Cushion Course is SBR
rubber, wear course is 1/2" TPV.
The product meets all applicable ASTM
standards, and is easy to clean using a
leaf blower to remove loose debris, and a
mild soap solution for stains. Repair kits
are available for small areas, ask about
our maintenance program to maximize
the life and performance of your surface.
Benefits
• Bright, vibrant colors
• Upgraded durability
• Choice of aromatic or aliphatic binder
• Uniform stable accessibility
Tips
• Blend colors for additional depth of field
• Choose aliphatic binder for
light and bright colors
• Aromatic binder may amber initially
upon absorbing the sun's UV rays. It
eventually wears off with use and the
initial vibrant color will reappear
• Maintenance is required to keep
high traffic areas sealed
Alt colors shown are approximate and may vary nationwide
Basic Specification
Product is comprised of two layers,
consisting of an impact layer made of
clean, recycled SBR rubber, and a wear
layer, comprised of t /z" thick TPV.
Binder is a basic, single component, in
customer choice of aromatic or aliphatic
agent. Product to be installed over
asphalt, concrete, or compacted stone.
Temperature should be a minimum of 40 -45
degrees Fahrenheit during installation.
Thicknesses will vary to meet specific
playground equipment fall heights.
This product meets all applicable ASIM
standards. For more information, please
refer to our complete product specification.
- -7
C4.1"NA11rimi im 'tlI O
/ A PLAYCORE company
Mai ibu
Uprights Plastic HDPE
Bronze Spring Green Spring Green
Metal Decks 2 Color HDPE
Beige Brown Spring Green /White
Atlantic
Uprights Plastic
Metallic Sky Blue
Metal Decks
Spring Green Blue
208
HDPE
Sky Blue
2 Color HDPE
Sky Blue /White
i I I i�'I I III 11 r
Rainforest
Uprights Plastic
Bronze Light Green
Metal Decks
Butterscotch Brown
HDPE
Gray
2 Color HDPE
Gray /Black
i
i
I
Normandale Park, Edina
George Enloe Park, Anoka
Valley View Elementary, Menomonie
Salvation Army Kroc Center, Green Bay
Plymouth Creek Park, Plymouth, MN
Other Playgrounds (from Google)
Other Playgrounds (from Google)
M City of Shorewood Council Meeting Item
Title /Subject:
City Master Fee Schedule Annual Review
Meeting Date:
Monday, January 14, 2019
Prepared by:
Sandie Thone, City Clerk
Reviewed by:
Greg Lerud, City Administrator
Attachments:
Resolution
Proposed 2019 City Master Fee Schedule
2J
MEETING
TYPE
Regular
Meeting
Policy Consideration: Pursuant to MN State Law municipalities shall set forth fees to be
reimbursed for administrative costs and expenses associated with issuing permits,
licenses and providing other city services and amenities. Cities should consider three
things when setting fees: 1) Cities should not view the fees as a significant source of
revenue, rather fees must approximate the direct and indirect costs associated with
issuing the license, permit or service and with policing, regulating or administering the
service or licensed activities; 2) The fee amount should sufficiently reimburse the city for
all of the expenses related to the license regulations or providing the service but should
not cover other unrelated expenses; 3) Fees should be set based on the city's particular
situation and not based solely on what other cities have found reasonable.
Background: The attached proposed 2019 City Master Fee Schedule incorporates the
fee schedule updates approved by the city council in the year 2018 including the
Shorewood Community and Event Center fees. All fees have been reviewed by the
respective department heads for consistency with the costs associated with providing the
license, permit, or service and are deemed appropriate. Therefore, no changes or
updates are being proposed to the 2019 City Master Fee Schedule at this time.
Financial or Budget Considerations: The city fees cover the cost of providing the
services as delineated in the City Master Fee Schedule.
Recommendation /Action Requested:
1) Staff respectfully recommends the city council approve the resolution approving
the 2019 Master Fee Schedule as proposed or make the appropriate changes as
deemed necessary.
Motion, second and simple majority vote required.
Connection to Vision /Mission: Consistency in providing residents quality public
services, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Mission Statement. The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19 -XX
2019 CITY MASTER FEE SCHEDULE
WHEREAS, the City of Shorewood and its activities as a municipality requires setting
forth fees and charges to reimburse the city for administrative and other expenses
related to the issuing of permits, licenses and other services; and
WHEREAS, the City of Shorewood must maintain a relevant schedule of fees and
regularly audit their effectiveness; and
WHEREAS, the City of Shorewood has established fees for licensing, permits,
programs, and services that include but are not limited to building, zoning, planning,
business, community center, animal, park and recreation, rentals, solicitors, fire
prevention, utility, franchise, administrative citations, and other miscellaneous fees that
further the health, safety and welfare of the community at large; and
WHEREAS, all fees and charges shall be fixed and determined by the council and set
forth in the master fee schedule which will be adopted by resolution and uniformly
enforced; and
WHEREAS, all fees have been reviewed and audited for their effectiveness and no
changes or updates are proposed to the City's 2019 Fee Schedule at this time.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood
the 2019 City Master Fee Schedule for the City of Shorewood is adopted.
ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 14th day of January
2019.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
5755 Country Club Road * Shorewood, MN * 55331 1 2019
952.960.7900/www.ci.shorewood.mn.us
City of
Shorewood
MASTER FEE SCHEDULE
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 12019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
Introduction
in May of 2017 the Shorewood City Council approved an amendment to Chapter 1300:
Municipal Fees of the Shorewood City Code removing the actual fees from the Code,
with the exception of Land Use Fees, and replacing it with referencing the Master Fee
Schedule which will establish fees by Council resolution. Land Use Fees are required
pursuant to MN State statutes to be amended and established by ordinance in
communities that collect in excess of $5,000 in said fees on an annual basis. Previous
and future resolutions and ordinances amending or establishing new fees will be
collated into the Master Fee Schedule as necessary and prudent. These updates are set
forth by Council resolution (and ordinance in the case of land use fees) and
incorporated into the Master Fee Schedule upon adoption of the proposed established
fees. This provides a cost - effective and expedient process for reviewing fees for
relevance and providing annual updates to the schedule of city fees and a user - friendly
document for public use.
A copy of the Master Fee Schedule is available on the city website at
www.ci.shorewood.mn.us or at city offices located at 5755 Country Club Road in
Shorewood, MN 55331. To obtain an electronic copy please email
cityofshorewood@amail.com.
z
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
TABLE OF CONTENTS
SECTION I: License and Permit Service Fees
SECTION II: Liquor License Fees and Charges
W.
7
SECTION III: Utility Rates; Sewer, Water, Stormwater, Recycling 8 -9
SECTION IV: Miscellaneous Fees and Charges 10 -11
SECTION V: Park and Recreation Fees 12
SECTION VI: Building and Right of Way Fees 13 -14
SECTION VII: Zoning and Land Use Fees (Ordinance) 15 -16
SECTION VIII: Shorewood Community and Event Center 17 -18
3
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge /Fee
City Code
Charge /Fee
Reference
I. License and Permit Service Fees
Administrative enforcement
104.03
Class A Offenses: $100
Violations of Public Health
Regulations
(Chapters 501 -503, except those violations
which are also Zoning Code Violations)
Class B Offenses: $300
Violations of Rental Housing
Regulations (Chapter 1004)
Subsequent Class B Violations $1,000
Class C Offenses: $300
Violations of Building Regulations
(Chapters 1001 -1003 and 1005)
Violations of Wetland Regulations
(Chapter 1102)
Violations of Tree Preservation
Regulations (Chapter 1103)
Violations of Zoning Regulations
(Chapter 1201)
Subsequent Class C Violations:
2nd citation within 24 months:
25% increase over scheduled civil penalty
3rd citation within 24 months:
50% increase over scheduled civil penalty
4th citation within 24 months:
100% increase over scheduled civil penalty
Administrative Enforcement
104.03
$200
Appeal
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge /Fee
City Code
Charge /Fee
Reference
I. License and Permit Service Fees
Adult use license
309
Investigative fee
$500
Adult use facility license
$1,675 + $50 /video booth or stall
Animal impound fees
701.08.4
$25 first offense of year, $50 thereafter
Daily boarding fee
$25
Additional services when
$95 inoculation
required
$35 bath
Commercial lawn fertilizer
310.03.2d
$30
application license (annual)
Dock - Boat docks and boat
304.05
$35
storage facility license
Dock - Multiple dock facility
1201.24, Subd.
$2 per slip /per year
license
10
Dog licenses, per animal
701.03.2
$10/$5 license late fee
Domestic partnership registry
110.06
$25
Registration
$25
Amendment
$25
Termination certificate,
$2
certified
Farm and other animals
704.09
$50
Fire alarm permits
601.06.1
$200 2nd false alarm and thereafter
Fire (recreational fire permit)
501.03
No charge
Fireworks dealer license /permit
$100 per site /per year
Gambling permit - exempt
301.09.3
$25
Gambling premises permit - new
301.08.4
$100
investigation fee
Horse permit
702.04
$25
Kennel license
701.04.2
$25 /initial license
$10 /renewal license
Police alarm permits
1 601.06.1
1 $100 3rd false alarm and thereafter
System contractor license
1
1 $1,000 bond
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
Therapeutic massage annual
$100
business license
Tobacco retailer license
302
$250/ remise
Tobacco administrative fines:
Tobacco licensees in violation
$75 /first offense
$200 /second offense in 24 -month period
$250 /thereafter within 24 -month period
Individuals in tobacco violation
$50 per offense
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
II. Liquor License Fees and Liquor Violation Fines
Type of Charge /Fee
City Code
Charge /Fee
Reference
Intoxicating liquor license - on -sale
401.06.1
$7,500
Wine license - on -sale
401.06.1
$1,000
Intoxicating liquor - off -sale
401.06.1
$310
Liquor special club license
401.06.1
$250
Sunday license
401.06.1
$200
-Special
3.2% malt/liquor license - on -sale
401.06.2
$300
3.2% malt liquor license - off -sale
401.06.2
$50
3.2% malt liquor or intoxicating liquor
license
401.06.2
$25
-Temporary
Extended Sales (2:00 a.m.) liquor license
(in addition to State required fee) for On-
Sale Intoxicating and Malt Liquor
401.05
$100
Establishments
Liquor license investigation fee -New
license
401.06.1
$500
Liquor license investigation fee - Renewal
401.06.1
$250
with change in managers/owners/like
Liquor licensees' in violation
40121
$500 /first offense
$1,000 /second offense in 24
months
$1,500 /third offense in 24
months
$2,000 /fourth offense in 24
months
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
III. Utility Rates
Sewer
Type of Charge /Fee
City Code
Charge /Fee
Reference
Sewer connection permit
904.07.1
$150
Sanitary Sewer Service
904.15.1a
Residential:
$79.60 /qtr /sewer only
$53.07 /qtr /low income sewer
Commercial:
$9.00 Base
$79.60 /qtr 1- 28,500 gallons
$2.08/1,000 gallons in excess of
28,500 gallons per qtr
sewer surcharge
904.09.5
$100 /month
-Sanitary
Local sewer availability charge
904.18.3
$1,200
Water
Type of Charge /Fee
City Code
Charge /Fee
Reference
Water connection permit
903.03.1 a
Inside
$50
Outside
$60
Watering restriction violation
903.12
$50 first violation
$25 increase each succeeding
violation
(e.g. 2nd violation $75, 3rd
violation $100, and the like
$18.35 /quarter first 5,000 gallons
$3.10 per 1,000 gallons in
excess of 5,000 gallons up to
50,000 gallons
$4.46 per 1,000 gal in excess of
Water service
903.09.1 a
50,000 gal /qtr
Water service - low income
903.09.1a (1)
$15.75 /quarter minimum
Water turn -on and shut -off fee
903.04
$50
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
Water connection fee
903.03.3
$10,000
Single- family residential
See chart and formula in
Multi- family residential, Commercial
903.04 Subd. 3.
Schools, churches, government and other
non - residential
See chart and formula in
1 903.04 Subd. 3.a.
Stormwater Management
Type of Charge /Fee
City Code
Charge /Fee
Reference
Stormwater Management Utility
$20.13 /qtr: lots less than 10,000
sq. ft.
Residential equivalent factor
$28.74 /qtr: lots 10,000- 50,000
Basic system rate
905.03
sq. ft.
$37.41/qtr: lots 50,000 plus sq. ft.
Recycling
Type of Charge /Fee
City Code
Charge /Fee
Reference
Residential recycling fee
$14 /quarter /household
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
IV. Miscellaneous Fees and Charges
Type of Charge /Fee
City Code
Charge /Fee
Reference
Special assessment search
$25
Mailed minutes (nonresident)
$75.00 annual
$.25 /page /individual
Mailed agendas
$35 annual
$.25 /page /individual
Copies
$.25 /page /single side 8.5 x 11 @
$.50 /page /single side anything
Color copies
larger
$1 /page /single side
Mailing labels (all city residents)
$35 all residents on printed
mailing
Labels
Aerial topography: Mylar copy
$16 /acre plus $5 /mylar
Electronic
$50 /megabyte of data
City Code book:
$75
CD Rom
$25
Updates
$25 /year
City Zoning Code
$.25 per page plus binding costs
Assessment Certification Fee
903.10.3(e)
$50
Comprehensive Plan (softbound color
Cost of production
co
City Subdivision Ordinance (softbound
$.25 per page plus binding costs
co
Election Candidate filing fee
$2
Transient business,
308.08
peddling /soliciting
$50 /applicant
Sand barrel /sand charge
$40 barrel and sand /$30 sand
only
*Rental Housing Licenses are effective for a
period of three (3) years.
Appeal filing fee
$100
*License application fee, per rental
dwelling in building with one to five units
1004.06.6
$75
(includes two inspections per unit)
10
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
*License application fee, per rental
dwelling in building with six or more rental
1004.03(3)
$400 plus $10 per rental unit up
units (includes up to two inspections per
(Res. 17-089)
to $750 maximum
unit)
Additional inspections as necessary
1004.03(3)
$35 /inspection
(Res.17 -089)
Rental license application fee for buildings
with six (6) or more units constructed
1004.03(3)
within one year from date of application
(Res. 17-089)
shall be base license fee excluding $10 per
rental unit fee.
Return check fee
$25
Plans and specifications, paper copy
$35
Plans and specifications, CD copy
$25
Franchise Fees: These monthly fees are
Ordinance 559
collected by the respective utility and
and 560
remitted to the City on a quarterly basis.
Adopted
6/25/2018
Natural Gas Franchise Fee:
Residential
$4.00
$4.00
Com -A
$4.00
SVDF -A
$4.00
SVDF -B
$4.00
LG (Dual Fuel or Firm)
$10.00
Com /Ind -B
$25.00
Com /Ind -C
Electric Franchise Fee:
Residential
$4.00
$8.00
Small C & I Non - Demand
$10.00
Small C & I Demand
$25.00
Large C & 1
11
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
V. Park and Recreation
Type of Charge /Fee
City Code
Charge /Fee
Reference
Park and recreation use fees
902.06.3
Organized sports participant
$10 /per participant, per sport, per
Skating rinks (per rink)
season
Lights
$15 /hour
Tournaments, per rink
$30 /day plus attendant salary
505.02.4
Special Event Registration and Permit
$50 /day for events on public
property with 75 or more
attendees /participants.
Soccer /Football /Baseball /Softball Fields
(per field)
Damage deposit, all fields
$125 /flat fee
Football Field, unlighted
$50 /hour or $210 /day
Lights
$30 /hour
Diamond field (baseball)
$50 /day
Entire soccer area, unlighted
$150 /day
Tennis Courts
$5 /court /hour
Multi -use buildings
Resident Base Fee
Damage deposit, all buildings
$50
Manor /Badger
$25
Eddy Station
$100
Picnic Pavilions
Resident Base Fee
Manor /Freeman
$25
Eddy Station Pavilions
$50
12
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
VI. Building and Right of Way Fees
Note: Base fees are non - refundable. Escrow deposits are to cover consulting engineer and attorney
expenses. Applicants are informed that any city expenses not covered by these fees will be billed to
them. Unused escrow fees will be returned to applicant upon written request.
Building permit
1001.03
1997 U.B.C. SECTION 107
1997 U.B.C. TABLE 1 -A AND
STATE RULE 1300.0160
Reinspection fee
$35
Residential
$75
Roofing permit
$75
Siding permit
S.B.C.
$75
Window permit
S.B.C.
Mechanical permit
State Statute or 2.5% of value,
S.B.C.
$35
Plumbing permit
minimum
State Statute or $15 /fixture, $35
minimum
Removal or abandonment,
U.F.C.
$35 first tank plus $20 each
underground tanks
additional
Demolition permit
S.B.C.
$50 (Fee waived when done
in conjunction with a building
permit or burned by the fire
department)
Sign permit application fee
1201.03.11f
$20 (Temporary)
Per 1997 U.B.C. Table 1 -A for
permanent
Fence permit
1201.03.2f
$20
Grading /filling permit
S.B.C.
Per 1997 U.B.C. Table A -33 -A
and A -33 -B
13
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
14
R.O.W Administrative Charge
901.11 Subd. 5
$200 (in addition to actual costs)
R.O.W. Annual
901.06 Subd.1
$300
Registration Fee (non - utility)
R.O.W. Annual
901.06 Subd.1
$2,000
Registration Fee (non- franchise utility
right -of -way user)
R.O.W. Encroachment
901.01.2a
$40
Permit
R.O.W. or Public Ground Excavation
901.08 Subd. 2
$200
Permit
Directional Drilling or Boring
901.08 Subd. 2
$45 per 100 L. Ft. (in addition to
permit fee)
901.08 Subd. 2
Open Trenching
$60 per 100 L. Ft. (in addition to
permit fee)
901.08 Subd. 2
Obstruction Permit
$20
Small Wireless Facility (per site)
901.08 Subd. 2
$150 (in addition to actual costs)
Security /Damage Deposit (non - utility)
901.08 Subd. 6
Varies
Pole /Pole Attachment
901.08 Subd. 2
$20
Underground Sprinkler /Irrigation
901.01.2d
$20
System Permit
14
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
VII. Zoning and Land Use Fees (Ordinance)
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge /Fee
City Code
Charge /Fee
J J
Reference
Comprehensive plan amendment
Pre - application
$200
Formal Application
$800 plus $1,000 escrow
1201.04
Conditional use permit
$400
Residential
$500 plus $1,000 escrow
Non - residential
1
I Fence permit
11
1 1201.03
11
1$20
Interim use permit
1201.04
Residential
$400
Non - residential
$500 plus $1,000 escrow
Planned unit development
Concept Stage
1201.25
$500 plus $1,000 escrow
Development Stage
1201.25
$700 plus $1,000 escrow
Final Stage
1201.25
$500 plus $1,000 escrow
By Conditional Use Permit
1201.06
$500 plus $1,000 escrow
Sign permits
1201.03.11f
Temporary
$20
Permanent
Per 1997 U.B.C. Table 1 -A
I Site plan review
1 1201.03
I $200 plus $1,000 escrow
I Subdivision sketch plan review
I 1202.03
1$200 I
I Subdivision (minor subdivision)
I 1202.03
I $500 plus $500 escrow I
Subdivision (preliminary plat)
1202.03
$600 plus $25 /lot plus an
escrow deposit, as follows:
5 or fewer lots
$1,000
Over 5 lots
$3,000
15
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
VII. Zoning and Land Use Fees (Ordinance)
LICENSE, PERMIT, SERVICE CHARGES AND MISCELLANEOUS FEES
Type of Charge /Fee
City Code
Charge /Fee
J J
Reference
Subdivision (final plat)
1202.03
$500 plus $25 /lot plus an
escrow deposit, as follows:
5 or fewer lots
$1,000
Over 5 lots
$2,000
Traffic Studies when required as part of another
Multiple
Escrow for estimated cost of
application
study to be completed by
the City's consulting
engineers plus $500.
Vacation or Easement
$300
Variances
1201.05 and
$400
Residential
1202.09
Non - residential
$500
I Zoning Amendment (Text or Map)
1 1201.04
I $600 plus $1,000 escrow
I Zoning Permits
I 1201.07
1$20 I
Park dedication (cash in lieu of land)
1202.07
$6,500 /dwelling unit or 8%
of raw land value
I Extension of deadline for recording resolutions
1 1202.03
I $200
Extension of plat approval
1202.03
$200 I
*Note: Base fees are non - refundable. Escrow deposits are to cover consulting engineer, attorney, and
other consultant expenses. Applicants are informed that any city expenses not covered by these fees
will be billed to them. Unused escrow fees will be returned to applicant upon written request.
Applications with more than one required escrow account shall be required to submit the escrow
based on the highest required escrow amount.
16
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
SHOREWOOD COMMUNITY AND EVENT CENTER
Local Non - Profits will be charged 50 percent of the Resident Rates
All Rates: Based on a 2 (two) hour Minimum rental. Over four -hour rental subject to the daily block
rate. All Room and Kitchen rentals are subject to availability. Rate schedule subject to change.
BANQUET ROOM
CAPACITY:
175 - ROUND TABLES
Regular
Shorewood
200 - THEATRE STYLE
Rates
Resident Rates
Non-
(reflects 20%
Day of Week
Time of Day
Hours
Resident
discount)
Friday or Saturday Evening
4:00 PM to 12:00 Midnight
8.0
$590
$472
Saturday Daytime per hour
9:00 AM to 4:00 PM
7.0
$55 /hour
$44hour
Saturday > 4 -hour day block
$328
$262
Sunday per hour
9:00 AM to 11:00 PM
9.0
$50 /hour
$40 /hour
Sunday > 4 -hour daily block
$425
$340
Monday- Friday Day per hour
9:00 AM to 4:00 PM
7.0
$40 /hour
$32 /hour
Mon -Fri > 4 -hour daily block
$275
$220
Mon -Thurs Eve per hour
4:00 PM to 12:00 Midnight
8.0
$45 /hour
$36 /hour
Mon -Thurs > 4 -hour block
$280
$224
Damage Deposit
$200
$200
Custodial Fee/ Events > 50
$100
$100
51 to 200 People
$200
$200
ACTIVITY ROOM
Non-
Resident Rates
CAPACITY: 60
Time of Day
Resident
(reflects 20%
Day of Week
Hours
Rates
discount)
Friday or Saturday Evening
4:00 PM to 12:00 Midnight
8.0
$42 /hour
$34 /hour
Fri /Sat Eve >4 -hour block
$245
$196
Saturday Daytime per hour
9:00 AM to 4:00 PM
7.0
$35 /hour
$28 /hour
Saturday > 4 -hour block
$160
$128
Sunday per hour
9:00 AM to 11:00 PM
9.0
$36 /hour
$28 /hour
Sunda > 4 -hour block
$216
$173
Monday- Friday Day per hour
9:00 AM to 4:00 PM
7.0
$36 /hour
$28 /hour
Mon -Fri > 4 -hour daily block
$160
$128
Mon -Thurs Eve. per hour
4:00 PM to 12:00 Midnight
8.0
$36hour
$28 /hour
Mon -Thurs > 4 -hour block
$150
$120
Custodial Fee
$50
$50
CONFERENCE ROOM
Non-
Resident Rates
CAPACITY: 25
Resident
(reflects 20%
Day of Week
Time of Day
Hours
Rates
discount
Daily Block >4 up to 7 hours
9:00 Am to 4:00 PM
7.0
$150
$120
Monday-Friday
All hourly slots
2 -hr /min
$30 /hour
$24 /hour
Custodial Fee
$20
$20
17
City of Shorewood Master Fee Schedule /Adopted 5/22 /2017 /Updated 2019
10/25 /2017 /Updated 1/31 /2018 /Updated 2/26 /2018 /Updated 3/26 /2018 /Updated
6/25/2018/2019 Adopted 1/14/2019
COMMERCIAL KITCHEN
Security
Day of Week
Rental Fee
Storage
Deposit
Fee
Daily
$30 /hour up to 4 hours
$50 Month
$200
$175 for 4 to 8 hours
for one
Over 8 hours add $30 /hour
rental
area /$25
per add'I
space
SHOREWOOD COMMUNITY AND EVENT CENTER EXTRAS
Linens, Dinnerware, Flatware, Glassware Available as follows:
Linens (specify long or medium length):
Rounds @ $6.00 ea.
Rectangle @ $6.00 ea.
Dinnerware place settings (4 pc): (dinner plate, dessert /salad plates, cup /saucer)
$2.00 per place setting
$0.45 per additional piece
Flatware place settings (4 pc): dinner knife, dinner fork, salad fork, teaspoon
$1.50 per place setting
$0.35 per additional piece
Glassware (1 pc) settings: (water glass, wine glass)
$0.50 ea.
Compostable Dinnerware is available — Please contact event center staff on for pricing
Coffee Pots:
36 cup @$10.00
32 oz. Thermos Carafe @ $2.00 ea.
Additional fees and /or damage deposits may be required for unique set -up or decoration requests
IV
Title /Subject: 2019 Mileage Reimbursement Rate
Meeting Date: Monday, January 14, 2019
Prepared by: Sandie Thone, City Clerk
Reviewed by: Greg Lerud, City Administrator
Background: Minnesota law authorizes public entities to compensate or reimburse their
employees for mileage or to pay a monthly or periodic allowance, but not both.
Pursuant to the Shorewood Personnel Policy the city reimburses employees for mileage
in lieu of providing a monthly or periodic allowance for the use of their own vehicles for
work purposes.
Effective January 1, 2019, the IRS standard mileage rates for the use of a car (vans,
pickups or panel trucks) will be 58 cents per mile for business miles driven, up from 54.5
cents for 2018.
Staff recommends that the city council adopt the practice of following the IRS standard
mileage rates for reimbursing employee mileage pursuant to the Shorewood Personnel
Policy.
Recommendation /Action Requested: Staff respectfully recommends the council
approve the practice of following the IRS standard mileage rates for employee mileage
reimbursement. Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a sustainable tax base and sound financial management through
effective, efficient, and visionary leadership.
Mission Statement. The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
#2L
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: City Attorney (Civil) Agreement for Services
Meeting Date: January 14, 2019
Prepared by: Greg Lerud, City Administrator
Reviewed by: Joe Rigdon, Finance Director
Attachments: Letter from Kutak Rock
Background: The fee agreement with Kutak Rock to provide legal services to the City of Shorewood was
last reviewed and adjusted in 2011. The present fee structure calls for a monthly retainer of $1,850 and
includes attendance at regular council meetings, attendance at pre - council staff meetings, and routine,
day -to -day inquiries and miscellaneous matters. The hourly rate for work beyond that scope is billed at
a rate of $185 per hour.
A request has been received to increase the monthly retainer $100 per month to $1,950.00 and the
hourly rate $10 per hour to $195.00 effective January 1, 2019. Both rate increases represent a 5.4
percent increase over the rates that have been in place for the last seven years.
Financial or Budget Considerations: In 2018, Kutak Rock Expenses were approximately $81,600. Some
of that cost was passed through or charged to development projects. A 5.4 percent increase in that
amount brings the total to $86,000. The 2019 budget for legal expenses is $90,000, so there are
adequate funds budgeted in 2019. The increase is a reasonable request.
Recommendation / Action Requested: Staff recommends approval of the increase.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
KUTAKROCK
KOM( Rock LLP
60 South Sixth Street, SLJite 3400, Minneapolis, MN S5402-4018
off ice 612334.5000
Timothy J. I(eane
612.334.5015
timathy.keane@kutakrock,com
December 28, 2018
Greg LerUd.
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Kutak. Rock Agreement for Services
Dear Greg:
The purpose of this letter is to request an adjustment to the present fee arrangement for city
attorney services which has been in place since 2011, The current terms for professional legal
services are as follows: monthly retainer ol' $1,850.00 which includes (1) attendance at regular
city council meetings, (2) attendance at pre-council staff meetings, and (3) routine, day-to-day
inquiries and miscellaneous matters,. Work beyond the scope of the retainer is billed at an hourly
rate of $185M
The purpose of this letter is to request that the proposed monthly retainer be acrjusted to
$1,950.00 and the hourly rate for other work be billed at the "Shorewood rate" of $195.00.
Please advise how you recommend tl�is request be processed,
Sincerely,
Timothy J. Keane
4827-6090-4578.1
1: M 2M
U2MEETING TYPE
City of Shorewood u nci l Meeting Item Regular Meeting
Title / Subject: Authorization for Expenditure of Funds, Public Works Equipment,
Plow, Lights and Accessories
Meeting Date: January 14, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: State Contract Quote
Background: On September 24, 2018, the City Council approved a purchase of one Ford F250 pickup
truck, in accordance with the Capital Improvement Program. The truck was ordered and has been
received by the Public Works Department.
As part of this equipment replacement, staff is seeking authorization for purchase of the plow, lighting
package and accessories for this unit. These items are also being proposed to be purchased off of the
current State Contract. Attachment 1 is the state contract quote from Towmaster Truck Equipment for the
equipment proposed, in the amount of $8,829. If approved, funds would be utilized from the Equipment
Replacement Fund.
Recommendation: Staff is recommending approval of the motion that authorizes the expenditure of funds, in the
amount of $8,829 to Towmaster Truck Equipment for purchase and installation of plow, lighting package and
accessories.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
s
rRUCAreouiRAWAVVr Reference No.
TOWMASTER. 61381 US HWY 12. LIMHFIELO. MN 55355
PH: 320-693-7900 FX:320-693.7921 TF:800- 462 -4517 QT 31115'
TOWMASTERTRUCK.COM
** QUOTATION **
Ship To: Cust: 3912 Phone: Bill To: Phone:
SHOREWOOD, CITY OF SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD 5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA SHOREWOOD MN 55331 USA
ATTN: LARRY BROWN 952- 960 -7913
Accepted by
TRKQT3
Date
Price: $8,829.00
Total Discounts:
Net Cost: $8,829.00
Freight
Total: $8,829.00
ATTACHMENT 1
F.O.B. LITCHFIELD, MN -OR- CUSTOMER W /FUEL CHARGES
Qty
Part No. Description
Price Ea.
Net Amt.
1
9901897
- TMTE -6 2 L32LAF TOP MOUNT LED STROBES, 2 SVA02ZAD REAR
$1,265.00
$1,265.00
STROBES
WITH GROMMETS INSTALLED
1
9905685
- BOSS MSC18092 9 12" V -DXT Plow Complete
$6,383.00
$6,383.00
1
9905538
- BOSS NSC18092 BLADE CRATE, 9 -2, RT3, V -DXT
1
9905544
- BOSS MSC15002B PLOW BOX, RT3 -V, SH2 8- 2/9 -2, DXT, SL3
1
9905551
- BOSS NSC15100 KIT- CONTROL, RT3 W /SH2 V SMARTTOUCH2, 08+
1
9905614
- BOSS LTA10200 UC /RT3, FORD, 2017 & UP
1
9905674
- BOSS MSC10230 ADAPTER- LIGHT, FORD SPRDTY HLGN 17 +, 13 PIN
$107.00
$107.00
1
9905792
- BOSS MSCO1565 SNOW DEFLECTORS POWER V, STRAIGHT BLADE, 8 -2-
$256.00
$256.00
&9 12- POWER V DXT
1
9905526
- Assemble & Install BOSS V -Blade type Plow, 9 120 & Under
$675.00
$675.00
1
9905522
- Install BOSS Snow Deflector, ST or V Plow
$143.00
$143.00
Accepted by
TRKQT3
Date
Price: $8,829.00
Total Discounts:
Net Cost: $8,829.00
Freight
Total: $8,829.00
ATTACHMENT 1
2N
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Authorization for Expenditure of Funds, Public Works Equipment,
One Ford FSSO Cab and Chassis, Box, Hydraulics and Accessories
Meeting Date: January 14, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: Capital Improvement Program Excerpt, State Contract Quotes (2)
Policy Consideration: Should the City Council authorize the expenditure of funds for one replacement
truck within the department of Public Works?
Background: The 2019 Capital Improvement Equipment Replacement schedule has $78,500 dedicated to
replacement one 1993 Ford flatbed truck (aka Unit 49) used primarily for patching and roadway
maintenance. Attachment 1 is an excerpt from the 2019 Capital Improvement Program (CIP).
The City of Shorewood is a member of the State of Minnesota "Cooperative Purchasing
Venture" (CPV) program that allows cities to take advantage of contracts let through the State
of Minnesota. This permits cities to take use the competitive public bidding process that has
already been performed by the State. In addition, the State receives a lower bid price, due to
economies of scale.
This purchase is comprised of two separate State contracts. The first contract is for the cab and
chassis provided by Midway Ford Commercial Fleet and Government Sales, in the amount of
$54,250.32 and as shown in Attachment 2.
The second State contract is for the box, hydraulics, and lighting package for the unit provided
by Towmaster Truck Equipment, in the amount of $27,007.00 as shown in Attachment 3.
Finance: The combined purchase amount of the two State contracts equates to $81,257.32
While this is above the budgeted number shown, the budget number of $78,500 accounts for a
salvage value of the existing vehicle. Ultimately the existing truck will be sold through a public
auction program, such as Municibid or similar. Funds from that sale will be returned to the
Equipment Replacement Fund.
Recommendation: Staff is recommending approval of the motion that authorizes the expenditure of
funds, in the amount of $81,257.32, by acceptance of State contracts from Midway Ford and
Towmaster Truck Equipment, as presented herein. In addition, staff is authorized to auction off,
through a public bid site, the existing Ford flatbed truck (Unit 49).
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Source # Priority 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total
Silverwood Park Playground P0501
n/a
100,000
100,000
Equipment
Silverwood Park Retaining Walls P0502
n/a
27,900
27,900
Replacement
South Shore Park Master Plan P0700
n/a
10,000
10,000
South Shore Park Reconstruction P0701
n/a
90,000
90,000
Project
402 - Park Improvements Total
667,200
215,400
340,000
368,500
127,900
30,000 22,000
1,771,000
403 - Equipment Replacement Fund
Trailer 24' - Trail King 021
n/a
19,100
19,100
022
n a
19,100
19,100
Flatbed - 4 x 2 Ford F550 049
n/a
78,500
78,500
Sand Pro 3000 064
n/a
12,400
12,400
Trailer 12' Parks 069
n/a
3,900
3,900
Mower - Toro Groundsmaster 7210 075
n/a
26,200
32,400
58,600
Pickup - 4 x 4 Ford F350 081
n/a
36,000
36,000
Mower - Toro Groundsmaster 7210 084
n/a
27,000
33,400
60,400
Mower - Toro Groundsmaster 7210 086
n/a
29,600
29,600
Truck - Ford F550 One Ton Dump 090
n/a
48,400
48,400
Pickup - 4 x 4 Ford F350 091
n/a
36,000
36,000
Dump Truck - Freightliner 092
n/a
203,700
203,700
Roller - Cat CB14 096
n/a
32,600
32,600
Skid Steer - Case SV185 097
n/a
42,800
42,800
Freightliner Dump Truck 098
n/a
216,400
216,400
Sweeper 099
n/a
191,200 191,200
Toolcat 105
n/a
59,700
59,700
Attach Skid Steer - Blower A03
n/a
10,500
10,500
Attach Skid Steer - V Plow A04
n/a
6,800
61800
Attach Skid Steer - Dirt Bucket A07
n/a
3,700
3,700
Attach MultiOne- Dirt Bucket A10
n/a
11,500 11,500
Bucket Truck A21
n/a
145,500
145,500
Brush Chipper A22
n/a
60,000
60,000
Pressure Washer A24
n/a
18,000
18,000
Color Copier Replacement T -13 -03
n/a
15,000
10,000
25,000
Computer Server T -18 -01
n/a
15,000
15,000
800 Mhz Radio Replacement T -19 -01
n/a
10,000
10,000
10,000
10,000
40,000
Computer Upgrades T -99 -99
n/a
10,000
10,000
10,000
10,000
10,000
10,000 10,000
10,000 10,000
10,000 100,000
Tuesday, November 27, 2018
ATTACHMENT 1
Midway Ford Commercial
Fleet and Government Sales
2777 N. Snelling Ave.
Roseville MN 55113
C -118 Contract # 135919
2018 F -550 4x4 Super Cab- 60" CA DRW XL X5H
Automatic Transmission
Dual Front Air Bags
AM /FM Radio
Tilt Wheel
Upfitter Switches
Standard
40/20/40 Vinyl Front Seat
4 -Wheel ABS Brakes
Air Conditioning
225/7009.5 All Season Tires
Travis Swanson
651- 343 -5212
tswanson (a)rosevillemidwayford.com
Fax # 651- 604 -2936
Front Tow Hooks
Rubber Floor Covering
Black Bumper
6.8L V10
Options
Code
Price
Select
6.7L Diesel
99T
$8,289
x
19,500 GVWR
68M
$1,063
x
Limited Slip 4.88 Axle
X8L
$332
x
Brake Controller
52B
$249
x
Exterior Colors
Code
Select
Snow Plow Prep
473
$171
x
Blue Jeans Metallic
N1
Cloth 40/20/40 Seat
is
$92
x
Race Red
PQ
Back -up Alarm
76C
$128
x
Caribou Metallic
LQ
Running Boards
18B
$409
x
Shadow Black
G1
Rear Traction Tires
THB
$175
x
Magnetic Metallic
J7
High Capacity Tow
535
$533
x
Ingot Silver Metallic
UX
Shift on Fly 44
213
$171
x
Oxford White
Z1
PTO Provision
62R
$257
x
National Fire Safety Yellow($747)
jxx
Upfitter Interface
18A
$272
x
Rear View Camera & Prep
872
$381
x
Extended Service Contracts
Cost
Select
Rapid Heat
41A
$231
x
7 year /75,000 mile
PremiumCare Warranty
(Bumper to Bumper)
$2,570
110V Outlet
43C
$161
x
Amber LED Strobes
91S
$621
x
CD Player with Sync
585
$507
x
Power Group
90L
$841
x
Option Total
$14,883
You must have a active FIN code to participate in this
purchase contract : FIN code #
Purchase Order required prior to order placement
PO #
Base Price Totals
Options Price Totals
Extended Warranty
Transit Impr Excise Tax
Tax Exempt Lic
6.5% Sales Tax
Document fee
Sub total per vehicle
Number of Vehicles
$35,895.00
$14,883.00
$20.00
$51.75
$3,300.57
$100.00
$54,250.32
1
Name of Organization
Address
Grand Total for all units $54,250.32
City, State, Zip
Acceptance Signature
Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
ATTACHMENT 2
i
TRUCKEQU /PMENT
TOWMASTER, 61301 US HWY 12, LITCHFIELD, MN 55355
PH: 320-693-7900 FX:320- 693 -7921 TF:000- 462 -4517
TOWMASTERTRUCK.COM
** QUOTATION
Reference No.
QT 34889
Ship To: Cust: 3 912 Phone:
SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA
Bill To:
SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD
SHOREWOOD
Phone:
MN 55331 USA
ATTN: LARRY BROWN 952 - 960 -7913
PO# Salesman Terms Created
6WW'. I JERRY VALIANT NET 30 DAYS 1/04/19
Last Revised
1/04/19
Appx Comp
0 /00 /00
Build Instructions * *STATE OF MN CONTRACT #150034 - -VALID THRU 9/30/19
F.O.B. LITCHFIELD, MN -OR- CUSTOMER W /FUEL CHARGES
Qty Part No. Description
Price Ea.
Net Amt.
1 9902494 - Hitch 7 contact RV (flat pin) socket installed
$128.00
$128.00
1 9900775 - Hitch TMTE Medium Duty Hitch Plate assembly
$355.00
$355.00
1 9901172 - Hitch Installation of med duty hitch (Weld On)
$190.00
$190.00
* *NOTE: HITCH PLATE FACE TO BE LOCATED:
IN REFERENCE TO REAR TIRE FACE.
1 9900778 - Hitch Combo Pintle /Ball (2- 5/1611). NOTE: DERATES Hitch to
$158.00
$158.00
3,000 lbs vertical & 16,000 lbs GTW, installed
1 9900779 - Hitch 2" Square Receiver tube w /pin & clip. NOTE: DERATES
$195.00
$195.00
hitch, as per hitch bar utilized. Installed
1 SPECIAL REQUEST - Special Request Charges for:
$795.00
$795.00
ADD TOOL BOX 18" X 21" ACROSS FRONT (FULL WIDTH) OF BODY WITH DOORS
ON BOTH ENDS. SHORTEN UP SIDE DOORS TO MEET UP WITH ADDED TOOLBOX.
1 1997228 - Body 916" FSS w /15" high 12 ga SS Fold -Down Sides, 21" high
$9,135.00
$9,135.00
10 ga SS Lever Top Pin release Tailgate, 40" high 10 ga SS
Front, & 3/16" Hardox -450 floor. S -T -T light on Front Headboard.
Cabshield, 12 VDC Tailgate trip release, & rear mudflaps included.
Mill finish, with underside blasted, seam - sealed, primed and painted
gloss black.
1 9901446 - Hoist OSP 9' 515SF HOIST W /SUB FRAME, MOUNTING KIT, Dump
$2,100.00
$2,100.00
angle: 45=L, DOUBLE acting, W /rear hinge point & OSHA approved
safety prop. LESS HYDRAULICS
1 9901455 - INSTALLATION OF DUMP BODY & HOIST FOR for CENTRAL HYD SYS
$2,208.00
$2,208.00
* - -- Continued - - -*
Accepted by
Date
Price:
Total Discounts:
Net Cost:
Freight
Total:
TRKQT3
i
TRUCK EQU /PME/VT
TOWMASTER, 61301 US HWY 12, LITCHFIELD, MN 55355
PH: 320-693-7900 FX:320- 693 -7921 TF:000- 462 -4517
TOWMASTERTRUCK.COM
** QUOTATION
Reference No.
QT 34889
Ship To: Cust: 3 912 Phone:
SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD
SHOREWOOD MN 55331 USA
Bill To:
SHOREWOOD, CITY OF
5755 COUNTRY CLUB ROAD
SHOREWOOD
Phone:
MN 55331 USA
ATTN: LARRY
PO#
BROWN 952 - 960 -7913
Salesman Terms Created
JERRY VALIANT NET 30 DAYS 1/04/19
Last Revised
1 1/04/19
Appx Comp
1 0 /00 /00
1
9901110 -
FMVSS LIGHT PKG
$180.00
$180.00
Consists
of Clearance, Marker, and Tri -Light cluster lights, Rubber
grommets,
& wiring Pig - Tails.
1
9901111 -
INSTALLATION OF FMVSS LIGHT PKG
$255.00
$255.00
1
9902777 -
Body Option Aluminum Fold -Down Sides in lieu of Stainless
Steel
1
9901558 -
Installation of Electronic Controled hydraulics and controls
$2,112.00
$2,112.00
1
9904990 -
FORCE AMERICA 2010 sys, HOIST ONLY hyd pkg, Stainless Steel
$5,183.00
$5,183.00
VT15 Valve and Tank combo, UD5 Switch Pkg & Clutch Pump
1
9901095 -
FORCE AMERICA Vane Pump & PTO upgrade
$1,399.00
$1,399.00
1
9901583 -
Tool Box PRO -TECH 18" x 18" x 30" SINGLE DROP DOOR tool box
$561.00
$561.00
1
9901572 -
Tool Box Labor and install kit to INSTALL 24" -48" TOOL BOX
$338.00
$338.00
1
9901897 -
TMTE -6 2 L32LAF TOP MOUNT LED STROBES, 2 5VA02ZAD REAR
$1,265.00
$1,265.00
STROBES WITH GROMMETS INSTALLED
1
9901171 -
Fenders M1900 W /Brkts for 19.5" Installed
$450.00
$450.00
Price: $27,007.00
Total Discounts:
Accepted by Date Net Cost: $27,007.00
Freight
Total: $27,007.00
TRKQT3
I M
M City of Shorewood Council Meeting Item
Title /Subject:
2018 1 &1 Abatement Project, City Project 18 -12
8C
Accept Bids and Award Contract
MEETING
Meeting Date:
Monday, January 14, 2019
TYPE
Prepared by:
Alyson Fauske, PE, City Engineer
Regular
Reviewed by:
Larry Brown, PE, Public Works Director
I Meeting
Attachments:
Bid Tabulation, Bid Summary,
Letter of Recommendation, Resolution
Policy Consideration: Should the City accept the bids and award a contract for the
2018 1 &1 Abatement Project?
Background: The City budgeted $70,000 for inflow and infiltration (I &I) abatement in
2018 and can participate in the Metropolitan Council's I &I grant program to offset a
portion of the cost. The plans include work within the cities of Excelsior, Minnetrista,
Shorewood, and Tonka Bay to create a larger scale project in attempt to attract more
competitive bids. Work within the City of Shorewood is lining 1,814 linear feet of
sanitary sewer.
r
I-
Figure 1 a and b
Project Area on Edgewood Road (left) and Park Street (right)
Four quotes were received; a copy of the tabulation is attached. The lowest quote was
submitted by Visu- Sewer, Inc. for a total of $196,165.90. The Cites of Excelsior,
Minnetrista and Tonka Bay have approved their portion of the contract. If approved,
construction is expected to begin early February and must be substantially complete by
April 30, 2019.
Financial Considerations: The construction costs for Shorewood's portion of the
project amount to $64,961.85, which is $38.15 lower than the estimated costs. The
design and construction inspection costs approved by the City Council at the September
24, 2018 meeting are on a cost reimbursable basis in the amount of $14,262. The City
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
is participating in the Metropolitan Council's I &I grant program. Therefore, once the
project is complete, staff will request reimbursement for eligible project costs.
Action Requested: Staff respectfully recommends the city council accept the bids and
award the contract for the 2018 1 &1 Abatement Project, City Project 18 -12 to Visu
Sewer, Inc.
wsb�
Project Name: 2018 SANITARY SEWER
LINING PROJECT
Client: City of Tonka Bay
Bid Opening: 12/20/2018 1:00 PM
WSB
Project Bid Abstract
Contract No.:
Project No.: R- 012958 -000 Denotes Corrected Figure
Owner: Minneapolis
12/20/2018
Page 1
Project: R- 012958 -000 - 2018 SANITARY SEWER LINING PROJECT
Engineers Estimate
Visu- Sewer, Inc.
Lametti & Sons, Inc.
I nsituform
Technologies USA,
LLC - MO
Line No.
Item
Units
Quantity
Unit Price ITotal Price
Unit Price Total Price
Unit Price ITotail Price
Unit Price Total Price
SCHEDULE A- EXCELSIOR LINING IMPROVEMENTS
1
2021.501
MOBILIZATION
LS
1
$1,750.00
$1,750.00
$1,700.00
$1,700.00
$2,125.00
$2,125.00
$4,062.70
$4,062.70
2
2503.603
LINING SEWER PIPE 12"
L F
354
$32.00
$11,328.00
$34.75
$12,301.50
$38.00
$13,452.00
$37.10
$13,133.40
3
2503.603
LINING SEWER PIPE 24"
L F
212
$90.00
$19,080.00
$99.25
$21,041.00
$100.00
$21,200.00
$111.50
$23,638.00
4
2563.601
TRAFFIC CONTROL
LS
1
$1,500.00
$1,500.00
$1,000.00
$1,000.00
$1,250.00
$1,250.00
$2,046.20
$2,046.20
Total SCHEDULE A- EXCELSIOR LINING IMPROVEMENTS:
$33,658.00
$36,042.50
$38,027.00
$42,880.30
SCHEDULE B - MINNETRISTA LINING IMPROVEMENTS
5
2021.501
MOBILIZATION
LS
1
$3,000.00
$3,000.00
$1,900.00
$1,900.00
$2,125.00
$2,125.00
$4,062.70
$4,062.70
6
2503.603
LINING SEWER PIPE 8"
L F
261
$26.00
$6,786.00
$40.50
$10,570.50
$28.00
$7,308.00
$39.30
$10,257.30
7
2503.603
LINING SEWER PIPE 9"
L F
265
$26.00
$6,890.00
$40.20
$10,653.00
$30.00
$7,950.00
$35.50
$9,407.50
8
2503.603
LINING SEWER PIPE 12"
L F
367
$32.00
$11,744.00
$50.40
$18,496.80
$38.00
$13,946.00
$49.00
$17,983.00
9
2503.603
8" SHORT -LINER
L F
20
$350.00
$7,000.00
$255.001
$5,100.00
$300.00
$6,000.00
$201.00
$4,020.00
10
2503.603
9" SHORT -LINER
L F
20
$350.00
$7,000.00
$255.00
$5,100.00
$350.00
$7,000.00
$201.00
$4,020.00
11
2503.603
12" SHORT -LINER
L F
10
$450.00
$4,500.00
$300.00
$3,000.00
$500.00
$5,000.00
$201.00
$2,010.00
12
2563.601
TRAFFIC CONTROL
I LS
1 1
$2,500.00
$2,500.00
$2,000.00
$2,000.00
$1,250.00
$1,250.00
$2,627.00
$2,627.00
Total SCHEDULE B - MINNETRISTA LINING IMPROVEMENTS:
$49,420.00
$56,820.30
$50,579.00
$54,387.50
SCHEDULE C - SHOREWOOD LINING IMPROVEMENTS
13
2021.501
MOBILIZATION
LS
1
$2,500.00
$2,500.00
$1,900.00
$1,900.00
$2,125.00
$2,125.00
$4,062.70
$4,062.70
14
2503.603
LINING SEWER PIPE 8"
L F
203
$26.00
$5,278.00
$36.00
$7,308.00
$28.00
$5,684.00
$41.40
$8,404.20
15
2503.603
LINING SEWER PIPE 9"
L F
723
$26.00
$18,798.00
$22.75
$16,448.25
$30.00
$21,690.00
$32.30
$23,352.90
16
2503.603
LINING SEWER PIPE 15'
L F
888
$42.00
$37,296.00
$43.70
$38,805.60
$56.00
$49,728.00
$48.60
$43,156.80
17
2563.601
TRAFFIC CONTROL
I LS
1 1
$1,500.00
$1,500.00
$500.00
$500.00
$1,250.00
$1,250.001$2,627.00
$2,627.00
Total SCHEDULE C - SHOREWOOD LINING IMPROVEMENTS:
$65,372.00
$64,961.851
$80,477.001
$81,603.60
SCHEDULE D - TONKA BAY LINING IMPROVEMENTS
18 12021.501 IMOBILIZATION I LS 1 1 $2,000.001 $2,000.001 $1,700.001 $1,700.001 $2,125.001 $2,125.001$4,062.701 $4,062.70
Page 1
Page 2
Project: R- 012958 -000 - 2018 SANITARY SEWER LINING PROJECT
Engineers Estimate
Visu- Sewer, Inc.
Lametti & Sons, Inc.
I nsituform
Technologies USA,
LLC - MO
Line No.
Item
Units
Quantity
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
Unit Price
Total Price
19
2503.603
LINING SEWER PIPE 9"
L F
46
$26.00
$1,196.00
$152.00
$6,992.00
$30.00
$1,380.00
$99.70
$4,586.20
20
2503.603
LINING SEWER PIPE 12"
ILF
1 749
$32.00
$23,968.00
$38.25
$28,649.25
$38.00
$28,462.00
$41.60
$31,158.40
21
2563.601
TRAFFIC CONTROL
LS
1
$3,500.00
$3,500.00
$1,000.00
$1,000.00
$1,250.00
$1,250.00
$4,080.90
$4,080.90
Total SCHEDULE D - TONKA BAY LINING IMPROVEMENTS:
$30,664.00
$38,341.25
$33,217.00
$43,888.20
Total SCHEDULE A - EXCELSIOR LINING IMPROVEMENTS:
$33,658.00
$36,042.50
$38,027.00
$42,880.30
Total SCHEDULE B - MINNETRISTA LINING IMPROVEMENTS:
$49,420.00
$56,820.30
$50,579.00
$54,387.50
Total SCHEDULE C - SHOREWOOD LINING IMPROVEMENTS:
$65,372.00
$64,961.85
$80,477.00
$81,603.60
Total SCHEDULE D - TONKA BAY LINING IMPROVEMENTS:
$30,664.00
$38,341.25
$33,217.00
$43,888.20
Totals for Project R- 012958 -000
1
$179,114.001
$196,165.90
$202,300.00
1$222,759.60
% of Estimate for Project R- 012958 -000
1
1
9.52%
12.94%
1 24.37%
Page 2
Page 3
Project: R- 012958 -000 - 2018 SANITARY SEWER LINING PROJECT
I
I
I Engineers Estimate
Michels Pipe Services -Brownsville
Line No.
Item
I Units
lQuantitylUnit
Price ITotal Price
lUnit Price ITotal Price
SCHEDULEA- EXCELSIOR LINING IMPROVEMENTS
1
2021.501
MOBILIZATION
LS
1
$1,750.00
$1,750.00
$2,655.00
$2,655.00
2
2503.603
LINING SEWER PIPE 12"
L F
354
$32.00
$11,328.00
$54.00
$19,116.00
3
2503.603
LINING SEWER PIPE 24"
L F
212
$90.00
$19,080.00
$147.50
$31,270.00
4
2563.601
TRAFFIC CONTROL
LS
1
$1,500.00
$1,500.00
$310.00
$310.00
Total SCHEDULE A- EXCELSIOR LINING IMPROVEMENTS:
$33,658.00
$53,351.00
SCHEDULE B - MINNETRISTA LINING
IMPROVEMENTS
5
2021.501
MOBILIZATION
LS
1
$3,000.00
$3,000.00
$3,525.00
$3,525.00
6
2503.603
LINING SEWER PIPE 8"
L F
261
$26.00
$6,786.00
$37.75
$9,852.75
7
2503.603
LINING SEWER PIPE 9"
L F
265
$26.00
$6,890.00
$40.25
$10,666.25
8
2503.603
LINING SEWER PIPE 12"
L F
367
$32.00
$11,744.00
$57.25
$21,010.75
9
2503.603
8" SHORT -LINER
L F
20
$350.00
$7,000.00
$445.00
$8,900.00
10
2503.603
9" SHORT -LINER
L F
20
$350.00
$7,000.00
$450.00
$9,000.00
11
2503.603
12" SHORT -LINER
L F
10
$450.00
$4,500.00
$455.00
$4,550.00
12
2563.601
TRAFFIC CONTROL
I LS
1 1
$2,500.00
$2,500.00
$3,030.00
$3,030.00
Total SCHEDULE B - MINNETRISTA LINING IMPROVEMENTS:
$49,420.001
$70,534.75
SCHEDULE C - SHOREWOOD LINING
IMPROVEMENTS
13
2021.501
MOBILIZATION
LS
1
$2,500.00
$2,500.00
$4,280.00
$4,280.00
14
2503.603
LINING SEWER PIPE 8"
L F
203
$26.00
$5,278.00
$46.00
$9,338.00
15
2503.603
LINING SEWER PIPE 9"
L F
723
$26.00
$18,798.00
$29.00
$20,967.00
16
2503.603
LINING SEWER PIPE 15'
L F
888
$42.00
$37,296.00
$56.75
$50,394.00
17
2563.601
TRAFFIC CONTROL
LS
1
$1,500.00
$1,500.00
$755.00
$755.00
Total SCHEDULE C - SHOREWOOD LINING IMPROVEMENTS:
1 $65,372.001
1 $85,734.00
SCHEDULE D - TONKA BAY LINING
IMPROVEMENTS
18
2021.501
MOBILIZATION
LS
1
$2,000.00
$2,000.00
$2,245.00
$2,245.00
19
2503.603
LINING SEWER PIPE 9"
L F
46
$26.00
$1,196.00
$195.00
$8,970.00
20
2503.603
LINING SEWER PIPE 12"
L F
749
$32.00
$23,968.00
$40.00
$29,960.00
21
2563.601
TRAFFIC CONTROL
LS
1
$3,500.00
$3,500.00
$3,905.00
$3,905.00
Total SCHEDULE D - TONKA BAY LINING IMPROVEMENTS:
$30,664.00
$45,080.00
Total SCHEDULE A - EXCELSIOR LINING IMPROVEMENTS:
$33,658.00
$53,351.00
Total SCHEDULE B - MINNETRISTA LINING IMPROVEMENTS:
$49,420.00
$70,534.75
Total SCHEDULE C - SHOREWOOD LINING IMPROVEMENTS:
$65,372.00
$85,734.00
Total SCHEDULE D - TONKA BAY LINING IMPROVEMENTS:
$30,664.00
$45,080.00
Totals for Project R- 012958 -000
$179,114.00
$254,699.75
% of Estimate for Project R- 012958 -000
42.20%
Page 3
I hereby certify that this is an exact reproduction of bids received.
Certified By: License No. 54902
Date: December 20, 2018
Page 4
BID TABULATION SUMMARY
PROJECT: 2018 Sanitary Sewer Lining Project
OWNER: Cities of Excelsior, Minnetrista, Shorewood, and Tonka Bay, MN
WSB PROJECT NO.: R- 013082 -000, R -012956 -000, R- 012957 -000, And R -012958 -000
Bids Opened: December 20, 2018, 1:00 p.m.
I hereby certify that this is a true and correct tabulation of the bids as received on December 20, 2018.
Nick Preisler, PE Project Manager
Denotes corrected figure
K:1012958 -0OOIAdminlConstruction AdminlR- 012958 -000 CST Bid Tab Summary- 123118
Engineers
Estimate
Visu - Sewer, Inc.
Lametti & Sons, Inc.
Insituform
Technologies, USA,
LLC
Michels Pipe
Services
Addendum No. 1
X
X
X
X
Bid Security (5 %)
X
X
X
X
Schedule A - Excelsior
$33,658.00
$36,042.50
$38,027.00
$42,880.30
$53,351.00
Schedule B - Minnetrista
$49,420.00
$56,820.30
$50,579.00
$54,387.50
$70,534.75
Schedule C - Shorewood
$65,375.00
$64,961.85
$80,477.00
$81,603.60
$85,734.00
Schedule D - Tonka Bay
$30,664.00
$38,341.25
$33,217.00
$43,888.20
$45,080.00
Grand Total
$179,114.00
$196,165.90
$202,300.00
$222,759.60
$254,699.75
I hereby certify that this is a true and correct tabulation of the bids as received on December 20, 2018.
Nick Preisler, PE Project Manager
Denotes corrected figure
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339 Third Street
Excelsior, IVIN 55331
City of Minnestrista
7701 County Road 110 West
Minnetrista, IVIN 55364
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RESOLUTION 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-
A RESOLUTION ACCEPTING THE BIDS AND AWARDING THE CONTRACT FOR
THE 2018 INFLOW AND INFILTRATION ABATEMENT PROJECT,
CITY PROJECT 18 -12
WHEREAS, the City Council of Shorewood previously directed WSB & Associates to
request bids for the 2018 Inflow and Infiltration Abatement Project, City Project 18 -12;
and
WHEREAS, the bids were publicly received, opened and read aloud on December 20,
2018.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. All bids for the 2018 Inflow and Infiltration Abatement Project, City Project 18 -12
have been received and tabulated.
2. The bid from Visu- Sewer, Inc. in the amount of $196,165.90 is in accordance
with the plans and specifications and is the lowest responsible bid.
3. The cost of the City of Shorewood improvements included in the bid submitted by
Visu- Sewer, Inc. is $64,961.85.
4. The Mayor and Clerk are hereby authorized and directed to enter into a contract
with said bidder for the construction of said improvements for and on behalf of
the City of Shorewood.
Passed by the City Council of Shorewood, Minnesota this 14th day of January, 2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
#8D
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Resolution to Accept Change Order 2 for Boulder Bridge Well House Re- siding
Project, City Project 18 -01
Meeting Date: January 14, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: Photo and Resolution
Background: On May 14, 2018, the City Council awarded a contract for reroofing and residing of
the Boulder Bridge Well House to Minnesota Roofing Company, in the amount of $38,620. Staff is
pleased to report that the project is nearing completion. A most recent photo of the building and
roof line is shown in Attachment 1.
Shortly after the last City Council meeting in December of 2018, the contractor notified staff that
roof reshingling was near completion and that the existing siding had been removed.
Despite the exterior characteristics simulating this structure to be a barn type structure, the core
of the well building is a concrete block and span -crete structure. The wood exterior siding was
attached to the block walls with wood furring strips. Unfortunately, the existing furring strips
were not deep enough to support the manufacturer's requirements for the new siding.
Joe Pazandak, Building Official, recommended re- furring over the existing strips, in addition to
adding some lateral braces to properly anchor the new siding to the wall. This work was not
anticipated in the initial bid.
The contractor submitted a change order request in the amount of $4,170. Due to timing of the
season, time between city council meetings, and the amount involved in the change order, staff
directed the contractor to proceed with the work. A change order would have to be processed
after the fact. Attachment 2 is the change order for the project.
The City Council may recall that Change Order 1 was approved previously. A summary of the
costs to date are shown in Table 1 below.
Description
Amount
Awarded Contract
$ 38,620
Change Order 1
$ 7,380
Change Order 2
$ 4,170
Total Revised Contract
$ 50,170
TABLE 1
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Financial or Budget Considerations: The original budget amount for this project is listed in the 2018
CIP Water Fund at $60,000. Therefore, adequate funds are available to cover the newly proposed
contract amount.
Recommendation: Staff is recommending approval of the Resolution that approves Change Order
2 in the amount of $4,170 to the Boulder Bridge Re- siding Project, City Project 18 -01.
1 i
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RESOLUTION 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-
A RESOLUTION APPROVING CHANGE ORDER 2 FOR THE
BOULDER BRIDGE RE- SIDING PROJECT,
CITY PROJECT 18 -01
WHEREAS, on May 14, 2018, the Shorewood City Council awarded a contract to
Minnesota Roofing Company ( "Contractor ") for re- siding and re- shingling the Boulder
Bridge Well House, located at 28125 Boulder Bridge Drive; and
WHEREAS, the Contractor has submitted a request for Change Order 2 for costs
incurred during construction under the direction of City Staff to complete said contract;
and
WHEREAS, staff has reviewed said proposal and fount it to be in order with direction
provided to the Contractor.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
Change Order 2 in the amount of $4,170, bringing the total contract amount to
$ 50,170 is hereby approved.
Passed by the City Council of Shorewood, Minnesota this 14th day of January
2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
CHANGE ORDER NO. 2
BOULDER BRIDGE WELL RESIDING AND RESHINGLING
PROJECT
CITY PROJECT 18 -01
CITY OF SHOREWOOD, MN
OWNER
CITY OF SHOREWOOD
5755 COUNTRY CLUB ROAD
SHOREWOOD, MN 55331
DECEMBER 14, 2019
CONTRACTOR:
MINNESOTA ROOFING COMPANY
2402 COUNTY RD I STE 202
MOUNDS VIEW MN 55112
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
Add addional furring strips to existing to meet manufacturer's recommendations for anchoring.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE
IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $ 38,620
PREVIOUS CHANGE ORDERS: 1 $ 7,380
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: $ 46,000
NET INCREASE OF THIS CHANGE ORDER: $ 4,170
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: $ 50,170
RECOMMENDED BY:
LARRY BROWN CONTRACTOR SIGNATURE
CITY OF SHOREWOOD MINNESOTA ROOFING COMPANY
DIRECTOR OF PUBLIC WORKS CONTRACTOR
APPROVED BY:
PUBLIC WORKS DIRECTOR, CITY OF SHOREWOOD CITY ADMINISTRATOR, CITY OF SHOREWOOD
DATE DATE
4A
MEETING
TYPE
Regular
City of Shorewood Council Meeting Item Meeting
Title /Subject: Lawtonka Villas PUD — Concept and Development Stage
Location: 23825 Lawtonka Drive
Meeting Date: Monday, January 14, 2019
Prepared by: Marie Darling, Planning Director
Reviewed by: Patti Helgesen
Review Deadline: March 26, 2019
Request: Open the public hearing and continue the item to the January 28, 2019
meeting to allow staff additional time to review recently submitted revisions.
Background: The applicant has requested a
PUD plan and minor subdivision of the property
to construct two single - family homes.;' ...` 4 .
This is the second public hearing on this
request, the first was held at the December 10,
2018 Planning Commission meeting.
Financial Considerations: Opening and
continuing the public hearing negates the need
for a second publication of the hearing.
Action Requested: Staff respectfully requests
the City Council approve the continuation.
A simple majority vote is required to continue.
lv:
' 4
AF
4� 6 n ,
Connection to Vision /Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
mn "ot oma4
ETROPOUTAN MOSQUITO CONTROL DISTRICT
Metro Counties Government Center Phone: 651 - 645 -9149
2099 University Avenue West FAX: 651 - 645 -3246
Saint Paul, MN 55104 -3431 TTY use Minnesota Relay Service
Shorewood City Administrator
Mr. Greg Lerud.
5755 Country Club Road
Shorewood, MN 55331
Dear Mr. Lerud,
5B
Wehsite: www.mrncci.org
November, 2018
Enclosed is a summary of work done by the Metropolitan Mosquito Control District (MMCD) in the city of
Shorewood area during the 2018 mosquito control season.
2018 was characterized by heavy snow in April, following by a quick warm -up and a very wet Spring.
Overall, the 2018 season was very similar to 2017. . District Staff inspected almost 25,000 breeding sites
for mosquito larvae and applied 189,499 acres worth of treatments which is very similar to the 192,000
acres treated in 2017.
As of the end of October, 2018, the Minnesota Department of Health (MDH) had reported 52 human
WNV illnesses in residents of the state. Fifteen of the individuals reside in the District; eight in
Hennepin County, three in Ramsey County, two in Anoka County, and two in Dakota County. Reports
of 22 WNV positive blood donors have been received by MDH including 11 from residents of the
District. No cases of La Crosse encephalitis were reported in residents of the state. MMCD employees
continued to monitor and control populations of mosquitoes capable of transmitting disease right up until we
received our first frost this fall. MMCD staff also continued to monitor the distribution of ticks capable of
transmitting disease, and worked with the Minnesota ,Department of Health to provide information designed
to reduce the risk of tick transmitted diseases.
MMCD employees controlled immature black flies in small steams and large rivers throughout the
metropolitan area. At the end of May and again in early July we experienced localized high populations of
black fly (biting gnat) adults associated with the Minnesota River flow being so high that larval treatments
could not be made safely. Black fly adult abundance decreased after treatments resumed in raid -July. To
date this year, 65 black fly larvicide treatments have been made to the rivers and streams in the District,
similar to the 63 treatments completed in 2017.
If you have any questions, or would like to meet to discuss our agency's activities within Shorewood, please
contact me.
S
Ste Manweiler, Executive Director
Ph r (651) 643 -8365
Email: mmed sam@mmed.org
Metropolitan Mosquito Control District
0 c1 Il Summary r II Shorewood
... �,
Freeman P.
2A
CITY OF SHOREWOOD
PARK COMMISSION MEETING
TUESDAY, DECEMBER 11, 2018
MINUTES
1. CONVENE PARK COMMISSION MEETING
Chair Mangold convened the meeting at 7:00 p.m.
A. Roll Call
Present:
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
7:00 P.M.
!�z
Chair Mangold, Commissioners Vassar, Rock, Barr, and Ashmore; City
Council Liaison Siakel; City Plan �jDarling L
Absent: None
B. Review Agenda
Mangold moved to approve the agenda as written.
2. APPROVAL OF MINUTES
A. Park Commission Meeting Minutes of October 23, 2018
Barr moved to approve the mii
motion. Motion carried 5 -0.
3. MATTERS FROM T1
There were none.
4. NEWBUSINESS
up and asks
Commission
trucks in the
Alcohol and Fo
not
5 -0.
meeting as written. Vassar seconded the
iecial Events
explained that wheneve� fie City has a large event, there are always residents that come
the City does not allow food trucks or alcohol in the parks. Staff is asking the Park
kr affirm the current rules or direct staff to make changes to allow alcohol and/or food
Chair Mangold asked allhe current policy and the reasons for them.
Director Darling explained that currently no alcohol or food trucks are allowed. She stated that she believes
the reason that this has been turned down in the past is because of the contracts with the concession vendors
in Freeman Park. She stated that she thinks the City could look at modifying the policy and allow these
types of things at special events. She noted that currently food trucks are allowed in limited areas but they
need to have a Conditional Use Permit to operate which, considering the limited amount of time they can
operate, can be expensive.
Chair Mangold stated that he feels the two issues should be discussed separately. He stated that he thinks
it may make sense to open up the food truck policy a bit to allow for more of them to be available at events.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 2 OF 7
Rock moved to recommend that the Council direct staff to look at the possibility of opening up the
parks and special events to food truck services. Barr seconded. Motion carried 5 -0.
Commissioners discussed allowing alcohol in the parks and what other cities are doing. The Commission
discussed the issues that come with allowing alcohol, such as staffing and enforcement issues and whether
allowing alcohol at events will be a draw for people to attend the event.
Commissioner Barr suggested that the City consider changing the ordinance
a year and then revisit it to see what the pros and cons were.
Chair Mangold stated that he did not feel the policy needs to be
Barr moved to recommend that the Council direct staff to
only at events. Rock seconded the motion. Motion carrie
B. Warming House Staffing /Set Date and Time to T
January /Skate Events
new
allow alcohol at events for
Warming
ces to allow alcohol,
in
Chair Mangold noted that Commissioner Vassar had recommended that the Parks Commission tour the
warming houses in the past and he feels it was an excellent idea and shows how parks are used in the winter
months. He noted that the tour is tentatively scheduled for January 8, 2019 at 6:00 p.m.
The Commission came to a consensus that
tour.
Chair Mangold asked
Director Darling stated thi
enough to staff three warn
Park be closed, except for
the
City has only received
ouses. She stated that
Commissioner Vassar stated that
attendants because she thinks it in
Commissioner Rock asked if there was
00 p.m. would work for the warming house
applications for attendants and that will not be
proposing that the warming house at Freeman
that the City may need to consider raising the pay for the
for most teenagers.
for there to be volunteer attendants.
Director Darling stated that the City has had difficulty getting volunteers for other events in the park, but it
could be tried and see,if there is any interest.
C. Concession Agreement
Darling noted that this is just the updated concession agreement.
Commissioner Rock asked if the verbiage of the contract agreement would need to be changed if the City
decides to allow food trucks.
Chair Mangold stated that at the very least, it would polite to let Mr. Within know that the City is
considering allowing food trucks because he has been a great partner for the City.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 3 OF 7
Commissioner Barr agreed that the City should at least give him a heads up that it is considering food
trucks.
Mangold moved to recommend the Council approve the 2019 Concession Operating Agreement, and
inform Mr. Withun that the City is considering allowing food trucks at events. Rock seconded the
motion. Motion carried 5 -0.
5. OLD BUSINESS
A. Freeman Park Playground
Darling reminded the Commission that at the last meeting they had discussed the possibility of replacing
some of the faded pieces and noted that she had gotten a quote from the playground manufacturer and the
cost would be $27,000 plus an additional $7,100 for installation. She stated that the Commission could
also look at something completely new rather than a replacement. ,
Chair Mangold confirmed that the quote was for total replacement of all the plastic
remainder of the structure.
Director Darling noted that the quote also includes repl
Commissioner Rock stated that seems like a
Commissioner Barr stated that she thinks the
replaced. She asked if the City could pick differ
Director Darling stated that there were a few pi(
be replaced with this project. She stated that the
h the
lent of the steel decks and stairs.
dollar amount for replacement.
.ows a few pieces staying that would not be
ohelp the park feel more updated and fresh.
were replaced in 2011 after a fire and would not
ld pick new colors for the equipment.
Chair Mangold stated that the quote is much lower than he was thinking and feels this is a strong option for
the City to consider. He stated that something not included in the quote that he thinks needs attention is the
border. He would support doing this update and perhaps considering adding a new structure or two.
Commissioners discussed ' the ground cOver materials, and the existing equipment components and
possibilities for putting in a feuw new pieces of equipment to update the park. The Commission discussed
upcoming park updates and where they are in the CIP schedule.
The Commission asked staff to pursue the option of the replacement and consider a new color scheme,
obtain costs for addressing the border and ground cover as well as possible add -on pieces of equipment.
B. Select the Color for Badger Park Playground PIP Rubber Surface
Darling presented some pictures of examples of different colored rubber surfaces for the Commission to
consider.
Barr moved to recommend the Council approve the PIP Rubber Surface material in the color of
Charcoal. Ashmore seconded the motion. Motion carried 5 -0.
C. Badger Park Site Plan and Shelter Design
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 4 OF 7
Director Darling presented shelter design options and noted that they can fit six picnic tables underneath.
She explained the differences between wood structure and the metal structure.
Chair Mangold asked if the pricing included in the staff report was just the standard pricing from the builder
or whether they had done a site visit.
Director Darling explained that the City will handle all the engineering costs as well as below grade work
and the builder would handle all the above grade work.
The Commission discussed the pier footings, soils in the area, and aestheti
Hall.
Director Darling reviewed the site plan, restroom facilities, and si
Barr moved to recommend that the Council approve
with a 24 x 28 wood structure, with asphalt shingles
motion. Motion carried 5 -0.
D. Soccer Nets for Manor Park
Director Darling noted that the Commission had asked for more inf
them at the October meeting. She noted that she had included co
report. She stated that Tonka United Soccer had informed her that
years before they need replacement.
Commissioner Rock asked if there had been any further input froi
more than just the one gentleman who brought this to the City wool
Director Darling stated that
they really want is to see pi
their input in January or Fe
Council
not a Pa
Chair Mang
He stated tl
United kept
ission is
that he
up too
lighting.
structure to match City
and width.
and shelter design
more seconded the
tion after this idea was brought to
it both goals and nets in the staff
last from three to five
the neighborhood on whether or not
like the nets.
K was hesitant to contact the neighborhood regarding soccer nets when what
.ess on the pond. She suggested contacting the neighborhood and asking for
ary, of 2019.
that she feels the neighborhood understands that the issue with the pond is
did not feel the pond issue should affect the decision regarding soccer nets.
,ort this idea although he remembers when people complained that Tonka
Commissioner Rock stated that he does not see soccer as a year -round sport in Minnesota and does not see
spending the money for year -round use for something that is not a year -round use. He asked who would
store the goals and nets.''
Director Darling stated that the resident has stated that he is willing to store the nets but could not store the
goals.
Commissioner Ashmore stated that she is not sure the Park Commission should consider this without getting
the feedback from the neighbors and asked whether it was a good idea to have residents store City
equipment.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 5 OF 7
Commissioner Rock suggested that the City kick this idea down the road and consider it for winter of 2019.
Director Darling noted that she believes this resident has purchased his own frame and net but thinks he
has taken it in now.
Chair Mangold stated that he feels that this is something inexpensive and relatively simple for the City to
take on, but does not like the idea of making a deal with a neighbor to store any of the equipment.
Director Darling stated that she thinks the storage issue could possibly be
warming house.
Chair Mangold stated that he likes anything that will get the parks
grand structure.
Mangold moved to recommend the Council approve of the purchase
including having a discussion with staff about being ably to manage and
necessary. Ashmore seconded the motion. Motion carried 5 -0.
6. STAFF AND LIAISON REPORTS / UPDATES
A. City Council
Council Liaison Siakel reported on the actions taken at the Council
by using a corner of the
without having to install a
ccer goal system
equipment, when
December 10, 2018.
Director Darling noted that one of the items discussed at the Counclil meeting was the tree sale. She stated
that one of the trees that will be available is a yellbww6od tree which may be a good replacement for the
willow tree at Manor Park.
The Commission discussed areas within the City that could use trees and which ones will be hearty enough
to withstand salt spray and'wind conditions.
ra
i. Update on Removal of Badger Park Playground Equipment
ii.
Director Darling stated that the Public Works staff was not able to get around to
removing the playground equipment, but noted that the quote presented earlier also
included removal as well as installation.
Director Darling noted that staff had shuffled a few projects around and presented
it to the Council, because there will be a limited amount of funds available after
the Badger Park Playground is completed. She explained that because the tennis
courts appear to have a few more years in them before they will need to be
replaced, they have shifted the playground projects ahead of them in the CIP. She
stated that she is planning to continue looking for grants that will help pay for the
tennis court.
Commissioner Barr stated that she feels the tennis courts are the biggest eyesore
in the area and wondered if the CIP was already set.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 6 OF 7
iv.
7. ADJOURN
Chair Mangold stated that the Commission could bring it back to a future meeting
as an agenda item, but the CIP has been set for 2019 by the Council.
Commissioner Barr asked Council Liaison Siakel if she was aware of how the Park
Commission felt about the tennis courts and that the Commission was planning for
it to be the next big project they would work on.
Council Liaison Siakel stated that the CIP was discussed at a work session but the
specifics of the tennis courts and Park Commission discussions were not brought
up or discussed.
Chair Mangold expressed his frustration
and the decisions that have been made
surface at Badger Park is an example o
Park Commission because things were cl
discussion and made their recomMendati
time to have this discussion, but wanted
frustrations of the Commission. He su,
more one on one meeting between the',
discuss the CIP.
Council Liaison Siakel stated+
of a general budget overview
Commission thoughts and dis
that she believes the Council
intended to go against the Pai
decision, but was to give mo
stated that she will take this
Director Darling and take anc
ie`process relating to Badger Park
'tated that the rubber playground
-a that has been frustrating to the
after the Commission had finished
stated that perhaps, there is a better
J Liaison Siakel to understand the
I that perhaps there needs to be a
ssion and the Council in order to
it the discussion with the Council was much more
id did not delve down into the detail, so the Park
ssion was missed and not discussed. She clarified
,vision to approve the PIP rubber surface was not
Commission recommendation and cast aside their
money so the nicer surface could be put in. She
iscussion back to City Administrator Lerud and
x look at the tennis courts.
iterated that he thinks there needs to be a closer look at how
happening between Council and the Commission on these types
Liaisons for City Council Meetings
January; Mangold
February — Vassar
Commission Terms Expiring
Director Darling noted that there are two terms that are expiring and those
individuals should have gotten an application form to re- apply, if they were
interested.
Mangold moved to adjourn the Park Commission Meeting of December 11, 2018 at 8:50 p.m. Barr
seconded the motion. Motion carried 5 -0.
PARK COMMISSION MINUTES
TUESDAY, DECEMBER 11, 2018
PAGE 7 OF 7
Respectfully submitted,
Marie Darling
City Planner
613
MEETING TYPE
City of Shorewood u nCI l Meeting Item Regular Meeting
Title / Subject: Accept Proposal for Professional Services for Manor Park Pond
Meeting Date: January 14, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments: Park Tour Minutes, Proposal by Barr Engineering, Excerpt 2019 CIP
Policy Consideration: Should the City Council accept a proposal for professional services to investigate
water quality of Manor Pond?
Background: At the July 10th, 2018 Park Tours hosted by the Park Commission, there was discussion
with surrounding residents of the Manor Park pond regarding issues of the water quality of Manor
pond. Attachment 1 are the minutes from that meeting.
During the discussion with residents, there was a commitment made by the City to further investigate
the ongoing water quality issues. In response, staff solicited a proposal from Barr Engineering for
investigation and study of the pond. Attachment 2 is a proposal for such study.
Tasks proposed under the study are as follows:
➢ Estimation of the existing topography of Manor Park Pond. This will be completed either
through the ice or by radio controlled GPS unit after ice melt.
➢ Collection of up to three (3) sediment cores in the ponds to:
■ Estimate the depth of accumulated sediment in the pond
• Determine the sediment disposal requirements based on laboratory analyses for MPCA
guidance baseline parameters, metals and PAHs
• Perform phosphorus fractionation of up to 40 sediment samples from the three (3) cores to
estimate the potential for internal phosphorus loading in the pond that can contribute to
algal blooms.
➢ Development of a basic P8 model of the contributing watershed and Manor Park Pond to
estimate the pond's pollutant removal efficiency and comparison of the pond volume capacity
as it relates to National Urban Runoff Program (NURP) standards, to help determine if pond
sediment management may be necessary (based on accumulated sediment and pond volume).
Once data has been collected, a memorandum will be prepared by the consultant with findings and
recommendations. The costs for testing and compilation of the results by Barr Engineering is
proposed at a cost not to exceed $13,600.
Mission Statement: The City of Shorewood is committed to providing residents quality public services,
a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
Finance: Funds have been programmed within the 2019 Stormwater Management Fund, as
shown in Attachment 3. Therefore, adequate funds have been programmed for this
proposal.
Recommendation: Staff is recommending approval of the motion that accepts the proposal from Barr
Engineering for investigation and study of the Manor Park pond, not to exceed $13,600.
CITY OF SHOREWOOD
PARK TOUR MEETING
TUESDAY, JULY 10, 2018
NOTES
PARK TOUR
Chair Mangold convened the tour of City parrs at 6:15 p.m.
5755 COUNTRY CLUB RD
SHOREWOOD CITY HALL
6:00 PM
Chair Mangold, Commissioners Barr, Rock, Ashmore, Planning Director Darling, Public Works Director
Brown, Public Works Lead Supervisor Baumann, City Council Liaison Labadie and City Administrator
Lerud were present. Commissioner Vassar arrived later at Manor Park.
1. MANOR PARK
Seventeen residents were in attendance to discuss the condition of the pond and what could be done to
clean it up. It was mentioned that after the Parkview Crossing subdivision was built the pond in that
subdivision seemed to have an affect on the pond at Manor Park. The residents are wondering what can be
done to clean up the pond and what long term options can be done. The pond is smelly, gurgling and it is
the worst it has been in 13 years. One resident suggested checking into an organic company that would
infuse bales of hay. Public Works Director Brown explained that it is very expensive to dredge the pond.
When asked how to get this on the list to look at he explained that the City Council would have to give
staff direction and come back to the council with solutions and options of improving the quality of the
pond and its long -term solutions. It was explained the residents can attend a park meeting or city council
meeting any time. They would be able to voice their opinion during the agenda section called "Matters
from the Floor."
Several residents complimented Public Works on the maintenance of the park and how nice it looks. Public Works
Director Brown also gave thanks to the Babcocks as they have spruced up items within the park and
provide on -going care of all the plants.
Other suggestions the residents had are:
• Take down obsolete flyers in bulletin board
• Add a perimeter walking path around the park.
• New mulch or gravel around the building
• Couple elm trees are dying near the pond
• Spiff up the restrooms
• Lights on the shelter are flickering — can this be fixed
• Stripping the parking lot — this will be done this year
• Cleaning up the 5 corners — groom up to the asphalt
Continuing the tour of Manor:
Trim brush by back fence of tennis court
Check on converting the court for two pickleball courts instead of a joint pickle ball /tennis court.
2. SOUTH SHORE COMMUNITY PARK
• Add garden plots outside of fence area
• Can floating curb stop be removed
ATTACHMENT 1
PARK COMMISSION TOUR MINUTES
TUESDAY, JULY 10, 2018
PAGE 2 OF 2
How and what needs to be determined for use of space
Planting trees by Highway 7 for a screen
Do survey to surrounding neighborhoods to see what they would like to see at the park
3. SILVERWOOD PARK
• Remove volunteer appreciation sign due to deterioration
• Public Works Director Brown will investigate to see if the tiered wall was put there for the
park or the water treatment building as the railing needs repair
Tours ended at 8:00
resourceful. rnaturall y. BARR
engineering and environmental consultants
December 13, 2018
Mr. Greg Lerud
City Administrator
City of Shorewood
S7SS Country Club Road
Shorewood, MN SS331
Re: Manor Park Pond Sediment Investigations
Dear Mr. Lerud:
Thank you for the opportunity to continue providing professional engineering services for the following
project: investigation of sediment in Manor Park Pond in the City of Shorewood. The following work
scope and cost estimate for undertaking this work is based on information provided by city staff in an
email dated 11/29/2018 and our follow -up discussions with City staff on November 30, 2018. Residents
are concerned about the algal blooms (appearance and smell) that have occurred in the pond during the
summer. Preliminary testing performed by the city indicate that the algal blooms were not dominated by
blue -green algae and toxicity is likely not an issue. City staff indicated that polyaromatic hydrocarbons
contamination (PAH) may also be an issue in the sediments based on work utilizing coal tar /sealants in
the watershed.
The intent of these investigations is to help the city determine what might be the next management steps
for this pond.
The proposed scope of work includes:
• Estimation of the existing bathymetry of Manor Park Pond — bathymetric points using survey
grade GPS will be collected through holes in the ice for sediment core collection and in a few
additional locations.
• Collection of up to three (3) sediment cores in the ponds to:
• Estimate the depth of accumulated sediment in the pond
• Determine the sediment disposal requirements based on laboratory analyses for MPCA
guidance baseline parameters, metals and PAHs
o Perform phosphorus fractionation of up to 40 sediment samples from the three (3) cores
to estimate the potential for internal phosphorus loading in the pond that can contribute
to algal blooms.
• Development of a basic P8 model of the contributing watershed and Manor Park Pond to
estimate the pond's pollutant removal efficiency and comparison of the pond volume capacity as
it relates to National Urban Runoff Program (NURP) standards to help determine if pond
sediment management may be necessary (based on accumulated sediment and pond volume).
Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com
ATTACHMENT 2
Mr. Greg Lerud
December 13, 2018
Page 2
• Preparation of a brief memorandum summarizing the results of the pond sediment investigations
and recommendations for next steps.
• One (1) meeting with city staff to discuss the results of the pond sediment analysis and
Since a portion of this pond is a public skating rink, we assume that the City will post signage informing
the public of the core holes for safety purposes until refreeze occurs. Additionally, following coring, we
will make every effort to clean -up any sediment, snow, or other materials around each hole.
We propose to complete the work tasks described above for a cost not to exceed $13,600 without prior
approval by the City. Work can be completed in the winter of 2019 once safe ice has established on the
pond. Once sediment samples and bathymetric data have been collected, the data analysis and
memorandum development will occur within two months of the core collection, with a delivery no later
than March 1, 2019.
This Agreement will be effective for the duration of the services, unless earlier terminated by either the
City or us. We will commence work upon receipt of a copy of this letter signed by your authorized City
representative. We will inform you of our progress through periodic e -mail updates, telephone calls,
invoice details, and other communications.
For the services provided, you will pay us according to the attached Standard Terms. .
We understand you or your designees have the authority to direct us. We will direct communications to
you at the City of Shorewood, S7SS Country Club Road. Direction should be provided to Jennifer Koehler
at Barr Engineering Co. 4300 MarketPointe Drive, Minneapolis, MN SS43S.
During the term of this Agreement, Barr agrees to maintain with a company or companies lawfully
authorized to do business in the jurisdiction in which the project is located, the type of insurance and
policy limits as set forth below (USD):
Workers' Compensation and Employers' Liability
1. Coverage A: Per State Statute
2. Coverage B: $500,000 Each Accident
3. $500,000 Disease — Policy Limit
4. $500,000 Disease — Each Employee
Commercial General Liability
1. $2,000,000
General Aggregate
2. $2,000,000
Products — Completed Operations Aggregate
3. $1,000,000
Each Occurrence
4. $1,000,000
Personal Injury
Commercial Automobile Liability
Mr. Greg Lerud
December 13, 2018
Page 3
1. $1,000,000 Combined Single Limit Bodily Injury and Property Damage
The Commercial Automobile Liability shall provide coverage for the following automobiles:
• All Owned Automobiles
• All Non -Owned Automobiles
• All Hired Automobiles
Umbrella Liability
2. $10,000,000 Each Claim
3. $10,000,000 Annual Aggregate
4. The Umbrella Liability shall provide excess limits over and above the Commercial General
Liability, Employers' Liability and Commercial Automobile Liability limits as stated in this
article.
Professional Liability /Pollution Incident Liability
1. Professional Liability errors and omissions insurance including Pollution Incident Liability
coverage with limits of not less than $5,000,000 Per Claim / $5,000,000 Aggregate.
Certificates of Insurance
2. Certificates of Insurance shall be provided upon request.
Barr and Client waive all rights against each other, their subcontractors, agents, and employees, and the
other's consultants, separate contractors, and their subcontractors, agents, and employees for losses or
damages covered by property or casualty insurance, commercial general liability, or Builder's Risk
insurance. This waiver of subrogation shall be effective notwithstanding any duty of indemnity.
If you have any questions or request additional information, please contact Jen Koehler at 952 - 832 -2750
or me at 952 - 832 -2857. If this Agreement is satisfactory, please sign the enclosed copy of this letter in the
space provided, and return it to us.
Sincerely,
Robert C. Obermeyer, E
Vice President
Mr. Greg Lerud
December 13, 2018
Page 4
Accepted this day of 2018
City of Shorewood
By
Greg Lerud
Its City Administrator
Source # Priority 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Total
Culvert Replacement Brackets Rd
CR -19 -01
n/a
20,000
20,000
Structs 31 -6,7,8
Culvert Replace LRT, GIS Inlet 46
CR -20 -01
n/a
6,300
6,300
Culvert Replace LRT, Near Timber
CR -20 -02
n/a
6,200
6,200
Ln - GIS Inlet 52
Culvert Replace LRT,NearTimberLn-
CR -20 -03
n/a
6,300
6,300
GISInIeV0utlet53
Culvert Replace - Galpin Lake Rd
CR -21 -01
n/a
9,000
9,000
and Mayflower Rds
Culvert Replace - 22630/22695
CR -21 -02
n/a
8,000
8,000
Murray St
Culvert Replace - 22535 Murray
CR -22 -01
n/a
11,000
11,000
St/6180 Cardinal Dr
Enchanted & Shady Island
ST- -19 -01
n/a
200,000
200,000
reclamation
Glen Rd, Amlee Rd, Manitou Ln
ST- -20 -01
n/a
450,000
450,000
reconstruction
Woodside Rd /Ln reclamation
ST- -20 -02
n/a
150,000
150,000
Edgewood Rd reconstruction
ST- -21 -01
n/a
450,000
450,000
Excelsior Blvd reclamation
ST- -21 -02
n/a
100,000
100,000
Birch Bluff Rd reconstruction
ST- -22 -01
n/a
300,000
300,000
Noble Rd reclamation /reconstruction
ST- -22 -02
n/a
250,000
250,000
Strawberry Ln reconstruction
ST- -23 -01
n/a
400,000
400,000
Grant Lorenz Rd reconstruction
ST- -23 -02
n/a
0
0
ST -23 -03
n/a
300,000
300,000
Manor Park Pond
STM -19 -03
n/a
230,000
230,000
Catch Basin Reconstruction
STM -99 -01
n/a
30,000
30,000
30,000
30,000
30,000
30,000
30,000
30,000
30,000
30,000
300,000
Disposal of Street Sweepings
STM -99 -02
n/a
35,000
35,700
36,400
37,100
37,800
38,600
39,400
40,200
41,000
41,800
383,000
631 - Stormwater Management Fund Total
515,000
712,500
633,400
628,100
767,800
68,600
69,400
70,200
71,000
71,800
3,607,800
GRAND
TOTAL
4,076,900
5,107,850
5,250,100
6,073,800
8,784,100
968,000
905,800
592,600
829,000
2,902,300
35,490,450
ATTACHMENT 3
Tuesday, November 27, 2018
I M
M
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . C . . . . . . . . . . . . . . i . . . . t . . . . . . . . . . . . . . . . . . . . o. . . . . . . . . . . f . . . . . . . . . . . S. . . . . . . . . . . . . h. . . . . . . . . . . o . . . . . . . . . . . r . . . . . . e . . . . . . . . . . w . . . . . . . . . . . . . . o . . . . . . . . . . . o . . . . . . . . . . . d . . . . . . . . . . . . . . . . C . . . . . . . . . . . . . . o . . . . . . . . . . . u . . . . . . . . . . n. . . . . . . . . . . c . . . . . . . . . . i . . . . l . . . . . . . . . . Meeting
. . . . . . .
Item
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Title /Subject: Review City Code to Allow Alcohol and Food Trucks 6C
at Special Events
Meeting Date: Monday, January 14, 2019 MEETING
Prepared by: Marie Darling, Planning Director TYPE
Reviewed by: Twila Grout, Park & Rec. Coordinator Regular
Attachments: Park Commission Report and Attachments Meeting
Policy Consideration: Should the City Council authorize staff to consider
amendments necessary to allow alcohol sales and food trucks at special events in the
parks, such as Artic Fever, Music in the Park or other events.
Background: Please see the attached report for additional information. At their
December 11, 2018 meeting, the Parks Commission discussed the topic and made
separate motions on the two different issues. The Commission voted unanimously to
recommend allowing food trucks in the park during special events, but four in favor /one
opposed to recommending that the City Council consider allowing alcohol in the park
during special events. Chair Mangold did not support the motion to revisit the
ordinances prohibiting alcohol in the parks as he felt the existing ban was still
appropriate. The Commissioners also discussed a one -year review of the issue after
approval to consider the impacts.
Staff would forward any ordinance changes in draft format to the Park /Planning
Commissions (as applicable) prior to forwarding them to the City Council. The Parks
Commission wanted to make sure that the existing Freeman concessions vender be
notified of any future discussions.
Financial Considerations: None at this time.
Action Requested: Staff respectfully recommends the city council either direct staff to
begin studying the issue and prepare draft ordinance language or to direct staff to
enforce the current city codes prohibiting both alcohol and food trucks in the City's
parks.
Simple majority vote required for passage.
Connection to Vision /Mission: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
#4A
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
UM2
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us
To: Park Commission
From: Twila Grout — Park & Rec Coordinator /Admin. Asst.
Reviewed By: Marie Darling — Planning Director
Date: November 14, 2018
Re: Serving Alcohol in the Parks
Attachment: Surrounding City's Ordinance Language Concerning Alcohol in the Parks
Five years ago the Park Commission looked at serving beer and wine in the parks. At that time the motion
failed 3 -4 to approve beer and wine at City sanctioned events. This past Music in the Park event, city staff
were asked again why the city does not serve beer /wine or have food trucks or offer food beyond
concessions at Music in the Park. Other events have also called service of alcohol/food trucks into question:
• Blues and BBQ (with Famous Daves) at Freeman Park
• Country Hoe -Down at Badger (the American Legion sold food and suggested a beer tent)
• Rotary events.
The current city ordinance does not allow alcohol or food trucks in the parks.
As previously discussed the following is what the City Attorney advised at that time if liquor were to be
sold /consumed in city parks for special events:
The City Code would have to be amended to allow temporary licenses and to allow liquor and food
trucks in City parks.
Any vendor selling liquor in the park would have to provide its own dram shop insurance.
The City's current insurance would be adequate to cover any liability associated with sale of liquor.
Staff has attached a copy of responses from the cities regarding their policy on alcohol in the parks. The
following cities now allow alcohol at city sanctioned events: City of Excelsior, City of Minnetonka, City of
Mound, City of Victoria.
Staff is requesting the Park Commissions either affirm the current rules or direct staff to make any changes
to allow alcohol and /or food trucks in the parks for events. Any changes to the ordinance language would
be discussed in draft form prior to forwarding proposals to the City Council.
Surrounding City's Ordinance Language Concerning
Alcohol in the Parks
City of Excelsior: (Allows by Permit)
Sec. 24 -17. - Drinking in parks.
No person shall possess or consume intoxicating liquor or 3.2 percent malt
beverages in The Commons or parks of the city; provided, however, that
the possession or consumption of such beverages shall be permitted when
dispensed by an organization or association of persons who have first
obtained a written permit therefor, authorized by the city manager, upon
such terms and conditions as the city council may impose.
(Code 1982, § 230:83)
City of Minnetonka: (Allows by Permit
1135.030. Permits.
1. Applications for permits for alcoholic beverages, large group events, and
sound amplification must be submitted to the city in accordance with
procedures and fees prescribed by the director. The director may deny a
permit application when the proposed activity may adversely affect the
public health, safety, or welfare, or the condition of the park facility. The
director may add conditions to any permit to mitigate potential adverse
effects or to ensure the quiet and orderly use and enjoyment of the park
facility. Any person aggrieved by action of the director may appeal to the
city council by submitting a request in writing to the director within 10 days
after notice of the action.
2. Permits for alcoholic beverages are subject to the following
requirements.
a. Permits will be only for beer and wine in non -glass containers.
b. Permits will be issued only for use at a picnic shelter for which a
reservation has been made.
c. Permitted alcoholic beverages may be possessed and consumed only
in picnic shelter areas. Alcoholic beverages are not permitted on any athletic
field, tennis court, skating rink, or adjacent areas and not in any parking lot.
d. The person responsible for the gathering must remain within the area
for which the permit was issued at all times that alcoholic beverages are
being served, must have the permit in possession, and must display it upon
the request of authorized city personnel.
e. Alcoholic beverages are not permitted before 10:00 a.m. or after 9:00
p.m.
11/2018
(Amended by Ord. 2017 -04, effective June 3, 2017)
City of Chanhassen: (Allows)
Sec. 14 -61. - Alcoholic beverages.
Except for malt beverages and wine, no person shall consume or have in
his possession while within any city park any bottle or receptacle which
contains intoxicating liquor which has been opened, or the seal broken, or
the contents of which have been partially consumed.
(Ord. No. 57, § 5.02, 6- 17 -75; Ord. No. 57A, § 1, 9- 20 -76; Ord. No. 2H, §
7.19, 4- 19 -82; Ord. No. 134, § 1, 11- 11 -90; Ord. No. 360, § 5, 12 -8 -03;
Ord. No. 391, § 1, 3- 28 -05)
City of Minnetrista: (Doesn't Allow)
1200.07. Consumption in public places.
No person shall consume intoxicating liquor or 3.2 percent malt liquor in a
city park, on any city street, sidewalk, trail, or parking lot, or in any public
place other than on the premises of an establishment licensed under this
ordinance or where the consumption and display of liquor is lawfully
permitted.
City of Deephaven: (Doesn't Allow)
The do not allow sales or consumption at their parks.
City of Greenwood: (Doesn't Allow)
They do not allow sales or consumption at their parks.
City of Victoria: (Allows)
They allow beer and wine within City Parks at all times.
No alcohol, but they are working on changing the ordinance to allow for
alcohol at of their enclosed shelters with an approved rental agreement and
liquor license.
City of Mound: (Allows for Festival)
Only for the City collaborative festival, Spirit of the Lakes do they have
alcohol in the park.
11/2018
I M
Q City of Shorewood Council Meeting Item
Title / Subject: Badger Park — Update on Shelter Design
Meeting Date: January 14, 2019
Prepared by: Marie Darling, Planning Director
Reviewed by: Twila Grout, Park and Rec Coordinator
Attachments: Current quotes for Shelter design and line drawing
Draft site plan for the shelter
Background: The Parks Commission has
reviewed several design options and has
selected the attached design for a shelter
with a split gable roof. This roof line was
chosen to continue the design theme on the
front of City Hall into the park. The shelter
would be constructed out of wood for a soft
look and would be placed in the center of the
park area consistent with the approved
Badger Park Concept 1.5 which was
adopted several years back. The building
would be 24 feet by 28 feet in size (large
enough to shelter six picnic tables) and able
to be wired for electrical.
J"01101
#6D
MEETING TYPE
Regular
The estimates given to the Parks Commission did not include the roofing material.
The total quoted cost of the shelter with installation and an estimate for the pier
footings is about $56,544, not including the concrete pad and electrical work, which
would be from a different contractor.
Also attached is the draft site plan for the playground park area. Staff is currently
working with the consultants to finalize the grading and landscaping plans as well.
Next Steps: Staff is working with contractors to complete the design of the restroom
building, which would be based on the appearance of the shelter. Once these designs
are completed, staff would begin the approval process for the required conditional use
permit, which is required for all park buildings. Once we have an approved conditional
use permit, we would request authorization to purchase of the shelter and construct the
restroom building.
S: �Parks�COUncil Staff reports�2019�190114�CAF Badger Park Shelter Design. d-
Minnesota /Wisconsin Playground
PL,A ` I OT " n 5 O r:5I r M Min Highway 55, Suite 6000
YGROU Golden Valley, Minnesota 55422 QUOTE
#23541
Ph. 800-622-54251763-546-7787
Consultant: IIHarlan Lehman Fax 763 -546 -5050 1 harlan@mnwiplay.com
12/28/2018
Park Shelter Project D9452H - 24' x 28' Open Timber Truss - MATERIALS ONLY
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952- 960 -7912
mailto: mdarling @ci. shorewood.mn.us
OTT2428SG Cedar Forest Products - Lump Sum - Open
Timber Truss Shelter 24'x 28' Split Gable
Truss Design -
Price Includes:
Roof pitch is 4:12, designed for a standard 30
PSF live load & 90 MPH wind speed
Port Orford Cedar Facing
Zinc plated fasteners
Roof decking shall consist of 2" x 6" nominal
41 SYP single T & G with a V -joint
2" x 8" Western Red Cedar fascia
8' eave height
Excludes:
Slate Roof and column wraps
ADD OPTION Cedar Forest Products - Lump Sum - Factory
Finish Clear Coat or Stain
ENGINEERING Cedar Forest Products - Lump Sum - Certified
Engineering Drawings -
Signed and sealed engineering drawings,
calculations and footing design
Lump Sum Cedar Forest Products - 30 year Architectural
Shingle Package
Exclusions:
Off loading and storage of shalter materials
Installation of shelter
Excavation of shelter site
Installation of concrete footings required by certified engineering
drawing specifications
Installation of concrete pad or access
Clear coat or stain and gutters & downspouts
Building or permits of any kind
Ship To Zip: 55331
$24,338.00
$2,738.00
$700.00
$1,425.00
SubTotal:
Freight:
Total Amount:
$24,338.00
$2,738.00
$700.00
$1,425.00
$29,201.00
$3,152.00
$32,353.00
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax- exempt certificate is needed at time of order entry for all orders whether
from tax- supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is
provided at time of order entry.
Page 1 of 2
1m11'
Minnesota /Wisconsin Playground
PL,A ` I OT " n 5 O r:5I r 5101 Highway 55, Suite 6000
YGROU Golden Valley, Minnesota 55422 QUOTE
#23579
Ph. 800-622-54251763-546-7787
Consultant: IIHarlan Lehman Fax 763 -546 -5050 1 harlan@mnwiplay.com
01/08/2019
Park Shelter Project D9452H - 24' x 28' Open Timber Truss - INSTALLATION ONLY
City of Shorewood
Attn: Marie Darling
5755 Country Club Road
Shorewood, MN 55331
Phone: 952- 960 -7912
mailto: mdarling @ci. shorewood.mn.us
INSTALL Cedar Forest Products - Lump Sum -
Installation of 24' x 28' open timber truss
shelter with T &G sub roof and asphalt shingles
Exlcludes:
Concrete footings and shelter pad.
DISPOSAL Lump Sum- Disposal of packaging and waste
materials
Exclusions:
Off loading and storage of shalter materials
Excavation of shelter site
Installation of concrete footings required by certified engineering
drawing specifications
Installation of concrete pad or access
Clear coat or stain and gutters & downspouts
Building or permits of any kind
Installation of slate roof - by others
Ship To Zip: 55331
$11,831.00 $11,831.00
$360.00 $360.00
SubTotal: $12,191.00
Total Amount: $12,191.00
This quotation is subject to current Minnesota/Wisconsin Playground policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Pricing: f.o.b. factory, firm for 30 days from date of quotation. A tax- exempt certificate is needed at time of order entry for all orders whether
from tax- supported goverment agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is
provided at time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. A 1.5% per month finance charge will be imposed on all past due accounts.
Equipment shall be invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage
not accepted.
Acceptance of quotation:
Accepted By (printed):
Signature:
Title:
P.O. No:
Date:
Phone:
Facsimile: Purchase Amount: $12,191.00
Page 1of1 U
FRONT ELEVATION
,SPHALT SHINGLES
IN 8" D I BETTER
-EDAR FASCIA
SIDE ELEVATION
CLASS "A" FIRE FATED ASPHALT ARCHITECTURAL SHINGLES WITH
A 30 YEAR WARRANTY, TO BE INSTALLED PER MANUFACTURER'S
INSTRUCTIONS, OVER 30# FELT AND 2"X 6" S.Y. PINE T I G
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MEETING TYPE:
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Variances to pool setbacks for Sally and Tim Butler at 6035 Spruce
Hill Court
Meeting Date: January 14, 2019
Prepared by: Marie Darling, Planning Director
Reviewed by: Patti Helgesen, Assistant Planner
Review Deadline: January 27, 2019
Attachments: Council Action Form from December 10, 2018
Planning Staff Memorandum
Resolution for Approval
Resolution for Denial
Policy Consideration: Should the City grant variances to allow a pool in a rear yard?
Background: See attached CAF and Planning Staff memorandum for detailed background
on this item.
At the December 10, 2018 meeting, the City Council voted unanimously to continue the
request to the January 14th meeting in order to give the applicant time to discuss acquiring
more property from the owner of the lot to the north ( Lennar). After the meeting, staff
contacted the applicants and found that they had contacted Lennar, the owner of the property
to the north, after the last meeting. However, at the time this report was completed, Lennar's
staff had not given him any indication that they are interested in selling some of the lot to the
the applicants.
Financial or Budget Considerations: The application fees cover the cost of processing the
request.
Options: Because the review deadline is rapidly approaching and some members of the City
Council indicated support for the variance application at the last meeting, staff has attached
two resolutions one each for approving or denying the request based on the information
discussed at the last meeting. The resolution approving the request includes the conditions
from the Planning Commission staff report. The options moving forward include adopting a
resolution to approve or deny the request or modifying either resolution.
Either resolution requires a simple majority to adopt.
Proposed motion: Move to adopt the attached resolution (denying, approving) variances for
Sally and Tim Butler for property located at 6035 Spruce Hill Court, based on the findings in
the attached resolution.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
S: �Plaaning�Planning Files �Applications�2018 Cases Butler VAR Spruce Hill Ct�CAF 190114.docx
� #sc
MEETING TYPE
City of Shorewood Council Meeting Item Regular Meeting
Title / Subject: Variances to pool setbacks for Sally and Tim Butler at 6035 Spruce Hill Court
Meeting Date: December 10, 2018
Prepared by: Marie Darling, Planning Director
Reviewed by: Patti Helgesen, Assistant Planner
Review Deadline: January 27, 2019
Attachments: Planning Staff Memorandum
Resolution
Policy Consideration: Should the City grant a variances to allow a pool in a rear yard?
Background: See attached memorandum for detailed background on this item.
At the November 20, 2018 meeting, the Planning Commission voted unanimously to recommend
denial of the request. The applicant was present at the meeting. Specifically, the Planning
Commission found that although a pool is a reasonable use of
residential property, the request is not unique to this property,
the property owner has other options to put the pool into the
side yard (although that would require capping and installation
of a new well), and that the request is not the minimum action
necessary to alleviate the difficulty.
The Planning Commission discussed the impact of the reduced
setback on the lot to the north (after the home would be
constructed). During the meeting, staff provided a copy of the
grading plan, (upper right) which indicates undisturbed trees on
an existing berm. Ultimately, the Planning Commission decided
that the request for the variances did not meet the criteria and
that not all lots are suitable for a pool.
After the meeting, staff looked at the recorded plat (lower right)
for the Minnetonka Country Club and found that the drainage
and utility easement across the south end of the property is 70
feet. The trees that currently exist in the area are not protected
by conservation easements, but are less likely to be disturbed in
the future except for drainage problems.
Financial or Budget Considerations: The application fees cover the cost of processing the request.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
S: �Plaaning�Planning Files �Applications�2018 Cases�Butler VAR Spruce Hill Ct�CAF 181210.docx
Options: Approve, deny or modify the resolution. If the Council determine that the variance criteria
are met, staff recommend that the conditions included in the Planning Commission staff report should
be included as conditions of approval. They include the following:
Prior to issuance of any permits, the applicant should submit the final rain garden design
indicating the applicants proposal to capture the run -off from the increase in impervious surface
coverage (shown as 2,264 square feet); provide volume calculations; and ensure that the depth
of the rain gardens does not exceed 1.2 feet for Type B soils, 0.8 feet for Type C soils, or .25 feet
for Type D soils.
At the footings inspections, the applicants shall expose their lots corner monuments, stake and
string the property line for verification that the construction would be consistent with any
approved variance.
The applicant could reduce the patio on the north, east and west sides of the pool to the
minimum size apron allowed by code (36 inches) to reduce the variance request.
Recommendation / Action Requested: Staff and the Planning Commission unanimously
recommended denial of the request based on the findings that the criteria for a variance were not
met.
Proposed motion: Move to adopt the attached resolution denying variances for Sally and Tim Butler
for property located at 6035 Spruce Hill Court, based on the findings in the attached resolution and as
recommended by the Planning Commission.
The resolution requires a simple majority to adopt.
MEMORANDUM
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us
TO: Planning Commission, Mayor and City Council
FROM: Marie Darling, Planning Director
REVIEWED BY: Patti Helgesen, Assistant Planner
DATE: November 20, 2018
RE: Sally and Tim Butler
LOCATION: 6035 Spruce Hill Court
REVIEW DEADLINE: January 27, 2018
LAND USE CLASSIFICATION: Low Density Residential
ZONING: R -1 A
FILE NUMBER: 18.20
REQUEST
The applicants request a variance to place a pool
and patio on the north side of their home. They
propose to construct the pool 20 feet and the patio
about 14 feet from the north property line where 30
feet is required for the pool and 50 feet is required
for the patio.
Notice of this application was mailed to all property
owners within 500 feet of the property at least 10
days prior to the meeting.
Page 2
BACKGROUND
Context: The lot was created as part of the Spruce Hill subdivision in 1993. The home was constructed in
1998. The properties to the north (within the Minnetonka Country Club) are currently vacant.
The R -IA zoning district requires all structures to be setback 50 feet from the rear property line.
Section 1201.03 Subd. 3 c. (6) allows a swimming pool to be constructed at 60 percent of that which is
required for the zoning district in which the pool is located. That section also states that decking and patios
shall not encroach into the required rear yard setback area. As a result, the required setbacks in the R -IA
district is 30 feet for pools and 50 feet for patios.
Impervious Surface Coverage
The applicants have proposed to construct two rain gardens, one shown conceptually on each side of the
pool to slow the rate of the additional storm water runoff from the increased impervious surface
coverage. Should the variance be approved, the applicants would need to provide additional design
detail to show the raingardens function in the manner proposed.
VARIANCE ANALYSIS
The zoning regulations allow for variances upon showing that practical difficulties exist and that the
request is consistent with the intent of the regulations. Section 1201.05 Subd. 2. b. of the Shorewood
Zoning Code sets forth criteria for the consideration of variance requests. Staff reviewed the request
according to these criteria, as follows:
Intent of comprehensive plan and zoning ordinance: The property owner would continue to use the
property for residential purposes and proposes no uses on the site that would be inconsistent with
either the intent of the residential land use classification or the district's allowed uses.
2. Practical difficulties: Practical difficulties include three factors, all three of which must be met.
Staff finds that the practical difficulties for the property are related to the original construction of
the home.
Reasonable: While a pool is a reasonable use on a residential property, staff finds that
the applicants already have a reasonable use of the property without a pool.
b. Self- Created: The property owners did not create the difficulty, which is related to the
irregular shape of the lot. There is no conforming location for a pool on the property.
C. Essential Character: The pool is not likely to alter the essential character of the locality
for the existing neighbors, as the homes on both sides of this property are located well
away from the proposed pool. However, the City has used setbacks to keep active uses
towards the center of the property to reduce their impact on adjacent properties.
3. Economic Considerations: The applicants have not proposed the variance based on economic
considerations. The pool is proposed to make the home more useable for their family.
Required
Existing
Proposed
Impervious Surface Coverage
1 33 % (max.)
14.8 %
20.45%
The applicants have proposed to construct two rain gardens, one shown conceptually on each side of the
pool to slow the rate of the additional storm water runoff from the increased impervious surface
coverage. Should the variance be approved, the applicants would need to provide additional design
detail to show the raingardens function in the manner proposed.
VARIANCE ANALYSIS
The zoning regulations allow for variances upon showing that practical difficulties exist and that the
request is consistent with the intent of the regulations. Section 1201.05 Subd. 2. b. of the Shorewood
Zoning Code sets forth criteria for the consideration of variance requests. Staff reviewed the request
according to these criteria, as follows:
Intent of comprehensive plan and zoning ordinance: The property owner would continue to use the
property for residential purposes and proposes no uses on the site that would be inconsistent with
either the intent of the residential land use classification or the district's allowed uses.
2. Practical difficulties: Practical difficulties include three factors, all three of which must be met.
Staff finds that the practical difficulties for the property are related to the original construction of
the home.
Reasonable: While a pool is a reasonable use on a residential property, staff finds that
the applicants already have a reasonable use of the property without a pool.
b. Self- Created: The property owners did not create the difficulty, which is related to the
irregular shape of the lot. There is no conforming location for a pool on the property.
C. Essential Character: The pool is not likely to alter the essential character of the locality
for the existing neighbors, as the homes on both sides of this property are located well
away from the proposed pool. However, the City has used setbacks to keep active uses
towards the center of the property to reduce their impact on adjacent properties.
3. Economic Considerations: The applicants have not proposed the variance based on economic
considerations. The pool is proposed to make the home more useable for their family.
Page 3
4. Impact on Area: The property owners are not proposing anything that would impair an adequate
supply of light and air to an adjacent property, increase the risk of fire or endanger public safety, or
increase the impact on adjacent streets.
5. Impact to Public Welfare and Other Improvements. The applicants' proposal is unlikely to impact
or impair adjacent property values or the public welfare.
6. Minimum to Alleviate Difficulty. Because the property owners have reasonable use of the
property without a pool, staff finds the action is not the minimum necessary to alleviate the
difficulty.
FINDINGS /RECOMMENDATION
Staff finds the applicants have not met all three tests for practical difficulties nor have they shown the
request is the minimum action necessary as they have reasonable use of the property without a pool.
Consequently, staff recommends denial of the variance.
As the standards are open to interpretation, staff acknowledges that the Planning Commission may find
the variance criteria are met. Should the Commission recommend approval of the variance, they could
consider the following conditions of approval (to be met prior to issuance of a building permit):
a. Prior to issuance of any permits, the applicant should submit the final rain garden design indicating
how the applicants propose to capture the run -off from the increase in impervious surface coverage
(shown as 2,264 square feet); provide volume calculations; and ensure that the depth of the rain
gardens does not exceed 1.2 feet for Type B soils, 0.8 feet for Type C soils, or .25 feet for Type D
soils.
b. At the footings inspections, the applicants shall expose their lots corner monuments, stake and string
the property line for verification that the construction would be consistent with any approved
variance.
c. The applicant could reduce the patio on the north, east and west sides of the pool to the minimum
size apron allowed by code (36 inches) to reduce the variance request.
ATTACHMENTS
Location map
Applicants' narrative and plans
SAPIa iug\Pla iug Files \Applicatious\2018 Cmes\Butler VAR Spruce Hill CAPC memo 1120 18.d-
Point 1
To Whom it May Concern,
The variance we are requesting is in regards to the setback policy for the rear yard to the install an in ground pool. It
has been a dream of ours to live in this community. I (Sally) was raised here as a child and my grandparents all
lived on Lake Minnetonka. We moved to Shorewood in April of 2017. In the year and a half we have lived here we
have fallen in love with the community, it has truly been a dream come true. Part of choosing the home we did was
with the hope of creating our "forever home” to raise our four children. To us, that means having the space to live
and an environment that provides entertainment and memories for us and our children. The first time we walked
through this home we stood on the deck and thought what a beautiful space this would be for a pool, and we
dreamed of creating our own oasis right in our back yard. When we purchased the home, we did not realize that a
variance would be required to put in a pool. We understand that all ordinances are put in place for a reason, and we
appreciate the intention of the city's policies and codes to help maintain the charm of this community. It is that very
charm that is one of the reasons we have always wanted to live here. And our intention is not to detract from that
charm, and we don't believe that putting a pool in our backyard would do so. If you view our property on Google
maps, you will see that our home is surrounded in trees (my very favorite part of the property)! Our someday
neighbors on the old Minnetonka Golf Course, will have no sight lines (as is now) to our property as there is a large
area of mature trees dividing us. Our neighbors to the right and left also enjoy the same tree cover and any
installation in our backyard would be practically unseen to them. It may be worth mentioning, we have their total
support! And that brings me back to the initial point. We are asking for this variance so that we can create a great
space for hosting neighborhood events, and provide a home that our kids friend's want to go to, and so that my
family can build 20+ years of memories. For us, a pool would greatly fulfill that vision. As it stands right now, we
are unable to put a pool in due to the set back policy. We ask that you examine our specific lot and consider
allowing us an exception due to our particular lot and family wishes. We look forward to being lifelong members of
this beautiful Shorewood community and it is our sincere belief that being able to put a pool in the backyard would
actually enhance our experience in the community, and likely that of our neighbors as well.
I am sure that it is not needed but we did go ahead and look at local set back policies and here are some of our
findings below. The point of providing this information is not that we think Shorewood should consider changing
it's policies, only that based on a comparison to other local cities' set back policies, we don't believe our request is
outrageous or egregious. Thank you for your consideration.
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Point 2 -
A - We believe the our intended use of the property is very reasonable, and the only nonconformity of our
proposed use is a variance on the rear setback distance. Approving the variance would not have any
negative impact on neighbors or a significant impact to the amount of publicly visible green space on the
property.
B - We did not build the house, thus the circumstances were not created by us. Due to the location of the
house being set deep on the lot, the deck and the location of the well, the proposed location of the pool is
the only location that will work.
C - The variance if approved would not negatively alter the essential character of the locality. Actually we
believe if approved the variance would enhance the character of the property and due to the proposed
location of the pool would do so while minimizing visibility of the structure from the street and to the
neighboring homes.
Point 3 —
This is not based on economic considerations.
Point 4 —
This variance approval will not have any impact on sunlight to other properties, congestion on public
streets, or increase the danger of fire or public safety.
Point 5 —
This variance approval and resulting construction will not have any impact on the public welfare or other
lands in the neighborhood.
Point 6 —
This variance is the minimum necessary to alleviate the practical difficulties for the proposed
pool /construction project in the proposed location on the property.
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LEGAL DESCRIPTION:
LOT 6, BLOCK 1, SPRUCE
HILL, HENNEPIN CO., MN.
ADDRESS.
6035 SPRUCE HILL COURT
SHOREWOOD, MN
PID# 33- 117 -23 -34 -0025
LOT AREA = 40065 SF/ 0.92 AC
SURVEY IS SUBJECT TO CHANGE PER
TITLE OR EASEMENT INFORMATION
00
RECEIVED
SEP 2 8 2018
CITY OF SHOREWOOD
Marie Darling 1,4
From: Mark Sonstegard <mark.sonstegard @lennar.com>
Sent: Monday, January 14, 2019 11:47 AM
To: Tim - 220 Photography; Marie Darling
Subject: RE: Minnetonka Country Club Land /Lot Question - Tim Butler Variance Request
Marie,
As we discussed this morning, Lennar would not be able to accommodate a lot line adjustment to meeting typical pool
setbacks as request by Tim Butler. However, Lennar would not object to a variance reducing the needed pool and patio
setbacks to our common lot line.
j " ` .>
Mark Sonstegard
Director of Land Development
Lennar Corporation
mark.sonste 1 and @lennar.com
www.lennar.com
Office: 952.229.6007
16305 36 Ave. N Suite 600
Plymouth, MN 55446
This e -mail is intended only for the use of the person to whom it is addressed and contains information which may be confidential or privileged. If
you are not the person to whom this e -mail is addressed, or an agent authorized by such person to receive this e -mail, you are hereby notified that
any examination, copying, distribution or other unauthorized use of this e -mail is prohibited. If you received this e -mail in error, please notify me
immediately at the e -mail address referenced above.
From: Mark Sonstegard
Sent: Monday, January 14, 2019 11:20 AM
To: 'Tim - 220 Photography' <tim @studio220photography.com>
Subject: RE: Minnetonka Country Club Land /Lot Question
Hi Tim,
After review, the option of purchasing a portion of one or two of Lennar's lot to accommodate a set back for your
proposed pool would not be a "go" on our end.
However, Lennar would not object to a variance reducing the needed setback to our common lot line.
Sorry we were not able to accommodate your initial request. Let me know if you need anything in writing on Lennar not
objecting to your requested variance.
Mark Sonstegard
Director of Land Development
Lennar Corporation
marl<.sonste2ard@lennar.com
www.lennar.com
Office: 952.229.6007
16305 36 Ave. N Suite 600
Plymouth, MN 55446
This e -mail is intended only forth e use of the person to whom it is addressed and contains information which maybe confidential or privileged. If
you are not the person to whom this e -mail is addressed, or an agent authorized by such person to receive this e -mail, you are hereby notified that
any examination, copying, distribution or other unauthorized use of this e -mail is prohibited. If you received this e -mail in error, please notify me
immediately at the e-mail address referenced above.
From: Tim - 220 Photography <tim @studio220photography.com>
Sent: Sunday, January 13, 2019 10:15 PM
To: Mark Sonstegard <mark.sonstegard @lennar.com>
Subject: Re: Minnetonka Country Club Land /Lot Question
** External email from: tim @studio220photo r� aphy.com. If suspicious, forward to: NotifySecurity @lennar.com **
Hi Mark, I was confused on the date of the meeting. It is Monday the 14th (today, assuming you aren't reading this until
the morning) Have you heard anything back on our request?
thanks!
- Tim
(612) 978 -1714
On Jan 8, 2019, at 9:33 AM, Tim Butler <timC @studio220photography.com> wrote:
Hi Mark,
Have you heard anything on this? Our council meeting is on Thursday this week.
Thanks!
Tim Butler
612- 978 -1714
On Dec 31, 2018, at 1:50 PM, Mark Sonstegard <mark.sonstegard@lennar.com> wrote:
Tim,
Thanks for the additional info. I'll run it up the ladder and see how it goes.
<image001.jpg>
Mark Sonstegard
Director of Land Development
Lennar Corporation
marl<.sonste and lennar.com
www.lennar.com
Office: 952.229.6007
7599 Anagram Drive
Eden Prairie, MN 55344
<image002.jpg ><image003.j pg > <image004.png>
This e -mail is intended only for the use of the person to whom it is addressed and contains information which may be confidential or privileged. If
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From: Tim Butler <tim @stud io220photographV com>
Sent: Monday, December 31, 2018 12:09 PM
To: Mark Sonstegard <mark.sonste and @lennar.com>
Subject: Re: Minnetonka Country Club Land /Lot Question
** External email from: tim @stud io220photo aphy.com. If suspicious, forward to: Notify Security lennar.com **
Hi Marl,
Thanks for the reply. Yes I'm working with Marie. She and one of the council members were the ones that
recommended i explore this land purchase before the council makes a decision on the variance (which wouldn't be
needed if i owned some of the easement).
The setback is 30 feet for the pool and 50 for a patio. So in my specific case, I'd need to purchase about 35 feet back
from my current property line.
Any help or advice or options you can offer would be great.
Thanks!
Tim Butler
Mobile: 612 -978 -1714
Sent from my Whone...
On Dec 31, 2018, at 10:40 AM, Mark Sonstegard <mark.sonste and lennar.corn> wrote:
Hi Tim
Just a little more back ground, what was the reduced set back you were looking for in your variance? And were you
working with Marie Darling?
Mark Sonstegard
Director of Land Development
LennarCo/poration
Office: 952.229.6007
7S99 Anagram Drive
Eden Prairie, MNS5344
This e-mail is intended only for the use of the person to whom it is addressed and contains information which may be confidential or privileged. If
you are not the person to whom this e-mail is addressed, or an agent authorized by such person to receive this e-mail, you are hereby notified that
any examination, copying, distribution or other unauthorized use of this e-mail is prohibited. If you received this e-mail in error, please notify me
immediately at the e-mail address referenced above.
From: Tim 220 Photography
Sent: Saturday, December 29,20l810:34AM
To: MarkSonstegand
Subject: Minnetonka Country Club Land/Lot Question
External email from: 1jim_@stucho220 hotogra hy.com. If suspicious, forward to: ��offySeculrij ennar.com **
Hi Mark,
| was directed to you by Rick Packer with Gonyea, who | was directed to by Patrick Johnson on the Shorewood City
Council. I live in a home that backs up to the former MTKA CC, which is now as you know being developed by
Lennar and Gonyea. I applied for a variance to the setback ordinance in order to put a pool in my backyard. The
council recommended I first contact the landowner behind my property & ask about a potential purchase of a
portion of the land. |'nn at 6035 Spruce Hill [t, &the land directly to the north is a 70 ft non-conservation easement
that's unusable. While it's unusable, I believe some of that easement (or maybe all of it) is part of one of the Lennar
lots. Can you help me identify who to talk to about possibly purchasing some of that easement?
Thanks!
Tim
(O12)0781714
4mago005jPA>
RESOLUTION 19-
CITY OF SHOREWOOD
A RESOLUTION APPROVING VARIANCES FOR TIM AND SALLY BUTLER FOR
PROPERTY LOCATED AT 6035 SPRUCE HILL COURT
WHEREAS, Tim and Sally Butler, (the "Applicant ") are the owners of real property
located at 6035 Spruce Hill Court, legally described as:
Lot 6, Block 1, Spruce Hill, Hennepin County, Minnesota
WHEREAS, the Applicant has applied for a variance to allow a patio to be 14 feet and a
pool to be 20 feet to the rear property line; and
WHEREAS, the Applicant's request was reviewed by the planning staff, whose
recommendation is included in a memorandum for the November 20, 2018 meeting of
the Planning Commission, a copy of which is on file at City Hall; and
WHEREAS, the Planning Commission held a public meeting on November 20, 2018 to
review the application, the minutes of which meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on
December 10, 2018, at which time the planning staff memorandum and the Planning
Commission's recommendations were reviewed and comments were heard by the City
Council from the Applicant and staff; and
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
The subject property is located in the R -1A zoning district.
2. Residential patios and pools in the R -1A zoning district are required to be set
back 50 feet and 30 feet from the rear property line respectively.
3. Section 1201.05 of the zoning regulations provides that the purpose of a variance
is to allow a process to deviate from the strict provision of the zoning regulations.
4. Section 1201.05 of the zoning regulations provides that in making the above
determination, the City may consider the circumstances unique to the property and not
created by the landowner.
5. The applicant's proposal is identified on the application materials and plans
submitted on September 28, 2018.
CONCLUSIONS
A. Based upon the foregoing, and the records referenced herein, the City Council
hereby approves the Applicant's request to install a pool at 20 feet and a patio at 14 feet
from the rear property line.
B. The City Council specifically finds that the applicant's request for the variances
demonstrates practical difficulty and conformance with the other variance criteria as
follows-
1) A pool is a reasonable use of residential property.
2) The lot is irregularly shaped which reduces opportunities for a conforming
pool and is located next to a property with a 70 -foot easement along the
shared property line which limits the ability of future homeowners to propose
structures or uses on the adjacent property.
3) The pool is unlikely to alter the essential character of the locality for the
existing neighbors.
4) The request would not alter the impact the public welfare or impair adjacent
properties as they propose to mitigate any additional impervious surface with
rain gardens to provide rate control for storm water run -off.
5) The City Council further finds the request is the minimum action necessary to
alleviate the practical difficulty, subject to the following:
I. Prior to issuance of any permits, the applicant should submit the final
rain garden design indicating how the applicants propose to capture the
run -off from the increase in impervious surface coverage (shown as
2,264 square feet); provide volume calculations; and ensure that the
depth of the rain gardens does not exceed 1.2 feet for Type B soils, 0.8
feet for Type C soils, or .25 feet for Type D soils.
II. At the footings inspections, the applicants shall expose their lots corner
monuments, stake and string the property line for verification that the
construction would be consistent with any approved variance.
III. The applicant reduce the patio on the north, east and west sides of the
pool to the minimum size apron allowed by code (36 inches) to reduce
the variance request.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
this 14th day of January, 2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
RESOLUTION NO. 19-
CITY OF SHOREWOOD
A RESOLUTION DENYING A VARIANCE FOR POOL SETBACKS FOR
PROPERTY LOCATED AT 6035 SPRUCE HILL COURT
WHEREAS, Sally and Tim Butler, (the "Applicant ") requested a variance for pool
setbacks on property located at 6035 Spruce Hill Court, legally described as:
Lot 6, Block 1, Spruce Hill, Hennepin County, Minnesota
WHEREAS, the Applicant has applied for a variance to allow a patio to be 14 feet and a
pool to be 20 feet to the rear property line; and
WHEREAS, the Applicant's request was reviewed by the planning staff, whose
recommendation is included in a memorandum for the November 20, 2018 meeting of
the Planning Commission, a copy of which is on file at City Hall; and
WHEREAS, the Planning Commission held a public meeting on November 20, 2018 to
review the application, the minutes of which meeting are on file at City Hall; and
WHEREAS, the City Council considered the application at its regular meeting on
December 10, 2018, at which time the planning staff memorandum and the Planning
Commission's recommendations were reviewed and comments were heard by the City
Council from the Applicant and staff; and
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA FINDS AS FOLLOWS:
FINDINGS OF FACT
The subject property is located in the R -1A zoning district.
2. Residential patios and pools in the R -1A zoning district are required to be set
back 50 feet and 30 feet from the rear property line respectively.
3. Section 1201.05 of the zoning regulations provides that the purpose of a variance
is to allow a process to deviate from the strict provision of the zoning regulations.
4. Section 1201.05 of the zoning regulations provides that in making the above
determination, the City may consider the circumstances unique to the property and not
created by the landowner.
5. The applicant's proposal is identified on the application materials and plans
submitted on September 28, 2018.
CONCLUSIONS
A. Based upon the foregoing, and the records referenced herein, the City
Council hereby denies the Applicant's request to install a pool at 20 feet and a patio at
14 feet from the rear property line.
B. The Applicant's request for the variances does not meet the criteria for
practical difficulties as the property owners already have a reasonable use of the
property without the variance, have another option for a pool, and the request is not the
minimum action necessary to alleviate the practical difficulty.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA
this 14th day of January, 2019.
Attest:
Sandie Thone, City Clerk
-2-
Scott Zerby, Mayor
I M
Q City of Shorewood Council Meeting Item
Title / Subject: Receive Feasibility Report and Authorize Preparation of Plans
and Specifications for the Enchanted Island and Shady Island Street
Reclamation Project (Except Enchanted Island), City Project 18 -11
Meeting Date: January 14, 2019
Prepared by: Katie Koscielak, Project Manager #8A
Reviewed by: Alyson Fauske, City Engineer MEETING TYPE
Attachments: Feasibility Report prepared by WSB, Regular Meeting
January 14, 2019 Resolution
Background: On September 24, 2018, the Shorewood City Council authorized
the preparation of an engineering Feasibility Report for the Enchanted Island and Shady
Island Street Reclamation Project. The proposed project consists of reclamation of the
existing street section, full -width bituminous overlay and minor drainage improvements
along the following roadways:
• Enchanted Lane / Shady Island Road
• Enchanted Point from Enchanted Lane to the east terminus
• Enchanted Drive from Enchanted Lane to the cul -de -sac
• Dellwood Lane from Enchanted Lane to the cul -de -sac
• Enchanted Cove from Enchanted Drive to the cul -de -sac
• Shady Island Circle
• Shady Island Point from Shady Island Circle to the cul -de -sac
• Shady Island Trail from Shady Island Circle to the cul -de -sac
All roadways within the Enchanted Island and Shady Island neighborhoods identified to
be reclaimed consist of 16 -22- foot -wide rural section (no curb and gutter) bituminous
roadways apart from Enchanted Point. Enchanted Point currently exists as a 16 -foot-
wide rural section gravel roadway to approximately mid - block. This section of roadway
was Otta sealed prior to 2011. Otta sealing is the application of emulsified asphalt to a
gravel surface. As a result of the Neighborhood Open House held November 28, 2018,
property owners along Enchanted Point indicated approximately mid -block to the
roadway terminus was paved roughly 10 years ago by the individual property owners.
These improvements were completed without City approval or oversight and there is no
indication these improvements were completed to City standards.
The streets proposed for the project are part of the City of Shorewood's Street
Improvement Program and have been budgeted within the City's Capital Improvement
Plan for 2019.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
The street improvements described in the Feasibility Report are necessary, cost
effective, and feasible.
Financial or Budget Considerations: Funding for the project will be provided through
the City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund, and
Special Assessments to benefitting properties along Enchanted Point.
Proposed special assessments were based on the City of Shorewood past practice to
assess for paving roadways that are currently gravel. One hundred percent (100 %) of
the total surface and drainage improvements proposed to be assessed to benefitting
properties along Enchanted Point.
The total estimated project cost is summarized below.
Enchanted Island and Shady Island Street Reclamation Project
City of Shorewood, MN
Project Costs and Proposed Funding
Proposed Improvements
City
Special
Total
Responsibility
Assessments
Schedule A. - Enchanted Island and Shady Island
$1,376,200.00
$0.00
$1,376,200.00
Street Reclamation Improvements
Schedule B. - Enchanted Point Street Reclamation
$0.00
$245,100.00
$245,100.00
Improvements
Total Proposed Improvements
$1,376,200.00
$245,100.00
$1,621,300.00
Options: Staff recommends that the Council consider the following actions:
1. Approve the attached resolution Receiving the Feasibility Report and
Authorize the Preparation of Plans and Specifications for the following
roadways for the Enchanted Island and Shady Island Street Reclamation
Project, City Project 18 -11:
• Enchanted Lane / Shady Island Road
• Enchanted Drive from Enchanted Lane to the cul -de -sac
• Dellwood Lane from Enchanted Lane to the cul -de -sac
• Enchanted Cove from Enchanted Drive to the cul -de -sac
• Shady Island Circle
• Shady Island Point from Shady Island Circle to the cul -de -sac
• Shady Island Trail from Shady Island Circle to the cul -de -sac
A separate memorandum and resolution will be provided to call for the Public
Hearing for the improvements proposed along Enchanted Point.
2. Direct staff to modify feasibility report.
3. Take no action at this time.
Recommendation / Action Requested: Staff recommends the City Council approve
the attached resolution Receiving the Feasibility Report and Authorize the Preparation
of Plans and Specifications for the Enchanted Island and Shady Island Street
Reclamation Project (Except Enchanted Point), City Project 18 -11, as identified above.
Next Steps and Timelines:
Accept Feasibility Report /Set Public Improvement Hearing for
Enchanted Point Improvements /Order Project ...................... January 14, 2019
Public Improvement Hearing /Order Project for
Enchanted Point Improvements ..................... .......................February 11, 2019
Approve Plans and Specifications /Authorize Ad for Bid ............. February 25, 2019
Open Bids ....................................................... ............................... March 28, 2019
Award Construction Contract ..... ............................... ..........................April 8, 2019
Begin Construction ........................................... ............................... April /May 2019
Construction Substantially Complete ............ ............................... September 2019
Declare Costs /Set Assessment Hearing ....... ............................... September 2019
Assessment Hearing .......................................... ............................... October 2019
RESOLUTION NO. 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTIONS 19-
A RESOLUTION RECEIVING FEASIBILITY REPORT
AND AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS FOR
THE ENCHANTED ISLAND AND SHADY ISLAND STREET RECLAMATION
PROJECT (EXCEPT ENCHANTED POINT), CITY PROJECT 18 -11
WHEREAS, the City Council authorized preparation of a Feasibility Report for
the Enchanted Island and Shady Island Street Reclamation Project, City Project
18 -11, on September 24, 2018; and
WHEREAS, the report provides information regarding whether the proposed
improvements are necessary, cost - effective, and feasible; whether it should best
be made as proposed or in connection with some other improvement; and the
estimated cost of the improvement as recommended; and
WHEREAS, the improvements proposed along Enchanted Point are to be
authorized under a separate resolution; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD, MINNESOTA AS FOLLOWS-
1 . The Council receives the Feasibility Report prepared by WSB; and
2. The Council will consider the improvement of the Enchanted Island and
Shady Island Street Reclamation Project (except Enchanted Point), City
Project 18 -11, in accordance with the report at an estimated cost of
$1,376,200; and
3. Authorizes the preparation of plans and specifications for the Enchanted
Island and Shady Island Street Reclamation Project (except Enchanted
Point), City Project 18 -11
Passed by the City Council of Shorewood, Minnesota this 14th day of January
2019
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
Enchanted Island and Shady Island Street Reclamation Project Feasibility
Report-
https:Htinyurl.com/ShorewoodPublic
Copies are available upon request.
I M
Q City of Shorewood Council Meeting Item
Title / Subject: Calling for Hearing on Improvement for the Enchanted Island
and Shady Island Street Reclamation Project, City Project 18 -11,
Enchanted Island Point improvements #813
Meeting Date: January 14, 2019
Prepared by: Katie Koscielak, Project Manager
Reviewed by: Alyson Fauske, City Engineer MEETING TYPE
Attachments: Assessment Map, Resolution Regular Meeting
Background: On September 24, 2018, the Shorewood City Council authorized
the preparation of an engineering Feasibility Report for the Enchanted Island and Shady
Island Street Reclamation Project. The proposed project consists of reclamation of the
existing street section, full -width bituminous overlay and minor drainage improvements
along the following roadways:
• Enchanted Lane / Shady Island Road
• Enchanted Point from Enchanted Lane to the east terminus
• Enchanted Drive from Enchanted Lane to the cul -de -sac
• Dellwood Lane from Enchanted Lane to the cul -de -sac
• Enchanted Cove from Enchanted Drive to the cul -de -sac
• Shady Island Circle
• Shady Island Point from Shady Island Circle to the cul -de -sac
• Shady Island Trail from Shady Island Circle to the cul -de -sac
All roadways within the Enchanted Island and Shady Island neighborhoods identified to
be reclaimed consist of 16 -22- foot -wide rural section (no curb and gutter) bituminous
roadways apart from Enchanted Point. Enchanted point currently exists as a 16 -foot-
wide rural section gravel roadway to approximately mid - block. This section of roadway
was Otta sealed prior to 2011. Otta sealing is the application of emulsified asphalt to a
gravel surface. As a result of the Neighborhood Open House held November 28, 2018,
property owners along Enchanted Point indicated approximately mid -block to the
roadway terminus was paved roughly 10 years ago by the individual property owners.
These improvements were completed without City approval or oversight and there is no
indication these improvements were completed to City standards.
Historically, the City has assessed 100% of the surface and drainage improvements to
the benefitting properties for paving roadways that are currently gravel. Enchanted
Point has 18 properties that are required to utilize Enchanted Point to access their
property and would benefit from the improvement.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Financial or Budget Considerations: Funding for the project will be provided through
the City's Street Reconstruction Fund, Storm Water Fund, Sanitary Sewer Fund, and
Special Assessments to benefitting properties along Enchanted Point. The total
estimated project cost is summarized below.
Enchanted Island and Shady Island Street Reclamation Project
City of Shorewood, MN
Project Costs and Proposed Funding
Proposed Improvements
City
Special
Total
Responsibility
Assessments
Schedule A. - Enchanted Island and Shady Island
$1,376,200.00
$0.00
$1,376,200.00
Street Reclamation Improvements
Schedule B. - Enchanted Point Street Reclamation
$0.00
$245,100.00
$245,100.00
Improvements
Total Proposed Improvements
$1,376,200.00
$245,100.00
$1,621,300.00
The method used to determine the special assessments to Enchanted Point properties
utilizes the "Per Lot" method and includes properties adjacent to Enchanted Point. This
method is consistent with past City practice.
Properties along Enchanted Point are proposed to be assessed approximately
$13,620 /unit.
Recommendation / Action Requested: Staff recommends the City Council approve
the attached resolution Calling for Hearing on Improvements for the proposed
Enchanted Island and Shady Island Street Reclamation Project, City Project 18 -11,
Enchanted Point Improvements.
Next Steps and Timelines: The Improvement hearing is proposed to be held on
February 11, 2019, at the regularly scheduled meeting of the City Council.
rim
Assessment Map
Enchanted Island and Shady Island Street Reclamation Project
5H OEw OD City of Shorewood, MN
Project Location
Assessed Parcels
_ City Boundary
N
0 500 WS b
Feet
1 inch = 500 feet
RESOLUTION NO. 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION NO. 19-
A RESOLUTION CALLING FOR PUBLIC HEARING FOR
THE ENCHANTED ISLAND AND SHADY ISLAND STREET RECLAMATION
PROJECT, CITY PROJECT 18 -11, ENCHANTED POINT IMPROVEMENTS
WHEREAS, the City Council authorized preparation of a Feasibility Report for
the Enchanted Island and Shady Island Street Reclamation Project, City Project
18 -11, on September 24, 2018; and
WHEREAS, WSB prepared the Feasibility Report which was received by the
City Council on January 14, 2019; and
WHEREAS, the report provides information regarding whether the proposed
project is necessary, cost - effective, and feasible; whether it should best be made
as proposed or in connection with some other improvement; the estimated cost
of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHOREWOOD, MINNESOTA AS FOLLOWS-
1 . The Council will consider the improvement of Enchanted Island and Shady
Island Street Reclamation Project, City Project 18 -11, Enchanted Point
improvements in accordance with the report and assessment of abutting
property for a portion of the improvement project, pursuant to Minnesota
Chapter 429 at the estimated total cost of the improvement of $245,100; and
2. Calls for the Public Hearing for these improvements on February 11, 2019, in
the City Hall Council Chambers at 7:00 p.m. and the Clerk shall give mailed
and published notice of such hearing and improvement as required by law.
Passed by the City Council of Shorewood, Minnesota this 14th day of January
2019.
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
I M
M City of Shorewood Council Meeting Item
Title / Subject:
Fund Balance Policy
Meeting Date:
January 14, 2019
Prepared by:
Joe Rigdon, Finance Director
Reviewed by:
Greg Lerud, City Administrator
Attachment:
Fund Balance Policy 2019
Resolution Committing Specific Revenue Sources in
Special Revenue Funds
Fund Balance Policy 2007
GASB 54 Policy 2012
I'.00L1
MEETING
TYPE
REGULAR
Fund Balance Policy 2007
In September 2007, the City of Shorewood adopted a General Fund balance policy. As stated
in the policy, the goal was to ensure the long -term economic stability by providing sufficient
funds for cash flow purposes, to accumulate savings for projects, and to have reserves for
unexpected shortfalls or emergencies, while providing a specific plan for increasing or
decreasing the level of fund balance as needed. The objective was further stated for the
General Fund balance to remain in the range of 55 -60% of the next year's budget.
GASB 54 Policy 2012
In January 2012, the City adopted a GASB 54 policy, effective for the year ended December 31,
2011. Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance
Reporting and Governmental Fund Type Definitions, was enacted to enhance the usefulness of
fund balance information by providing clearer fund balance classifications that can be more
consistently applied and by clarifying the existing governmental fund type definitions.
GASB 54 separated fund balance into five new categories. Under the previous standards, there
were three categories: Reserved, Designated, and Undesignated. The new categories are
more descriptive, and focus on how the City plans to use its resources. A brief description of
each of the categories is listed below:
Nonspendable — Amounts that cannot be spent because they are either (a) not in spendable
form or (b) legally or contractually required to be maintained intact. The "not in spendable form"
criterion includes items that are not expected to be converted to cash, for example, inventories
and prepaid amounts.
Restricted — Constraints (a) externally imposed by creditors (such as through debt covenants),
grantors, contributors, or laws or regulations of other governments or (b) imposed by law
through constitutional provisions or enabling legislation.
Committed — Amounts that can only be used for specific purposes pursuant to constraints
imposed by formal action of the government's highest level of decision - making authority (City
Council). Those committed amounts cannot be used for any other purpose unless the
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
Page 1
government removes or changes the specified use by taking the same action (resolution) it
employed to previously commit those amounts.
Assigned — Amounts that are constrained by the government's intent to be used for specific
purposes, but are neither restricted nor committed. Intent should be expressed by (a) the
governing body itself or (b) a body (a budget or finance committee, for example) or official to
which the governing body has delegated the authority to assign amounts to be used for specific
purposes.
Unassigned — The residual classification for the General Fund. The General Fund should be
the only fund that reports a positive unassigned fund balance amount. In other governmental
funds, if expenditures incurred for specific purposes exceeded the amounts restricted,
committed, or assigned to those purposes, it may be necessary to report a negative unassigned
fund balance.
GASB 54 was also designed to enhance the usefulness of fund balance information by clarifying
the definitions of governmental fund types. For example, special revenue funds are created
only to report a revenue source that is restricted or committed to a specified purpose and that
revenue source should constitute a substantial portion of the inflows reported in the fund.
Without a restricted or committed revenue source, a special revenue fund would need to be
classified as part of the General Fund.
At the time of GASB 54 adoption for 2011, it appears the special revenue fund balance of the
Shorewood Community & Event Center (formerly the Southshore Community Center) was not
formally committed, due to the fund balance being in a deficit position. Currently, the SCEC has
a positive fund balance which should be committed by resolution.
Fund Balance Policy 2019
Governments are required to have a fund balance policy which addresses a reasonable
minimum level of unrestricted fund balance to be maintained, how the unrestricted fund balance
can be used or spent down and how that fund balance will be replenished if it falls below the
minimum level.
The 2019 proposed fund balance policy states the City's goal will be to maintain an end -of -year
unassigned fund balance in the General Fund of an amount not less than 60% of the next year's
budgeted expenditures and transfers out of the General Fund. This will assist in maintaining an
adequate level of fund balance to provide for cash flow requirements and contingency needs
because major revenues, including property taxes and other government aids, are received
approximately semi - annually.
Staff recommends the fund balance policy and GASB 54 policy be combined into one
document.
Options:
The City Council may choose to:
1. Adopt the 2019 fund balance policy.
2. Approve the resolution committing specific revenue sources in special revenue funds.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the fund balance policy and resolution as
submitted.
CITY OF SHOREWOOD, MN
FUND BALANCE POLICY
Proposed January 14, 2019
PURPOSE
The purpose of this policy is to establish specific guidelines the City of Shorewood will
use to maintain an adequate level of fund balance to provide for cash flow requirements
and contingency needs because major revenues, including property taxes and other
government aids, are received approximately semi - annually.
The purpose of this policy is to also establish specific guidelines the City of Shorewood
will use to classify fund balances into categories based primarily on the extent to which
the City is bound to honor constraints on the specific purposes for which amounts in
those funds can be spent.
CLASSIFICATION OF FUND BALANCE /PROCEDURES
1. Nonspendable
• This category includes fund balance that cannot be spent because it is either (a)
not in spendable form or (b) is legally or contractually required to be maintained
intact. Examples include inventories and prepaid amounts.
2. Restricted
• Fund balance should be reported as restricted when constraints placed on those
resources are either (a) externally imposed by creditors, grantors, contributors, or
laws or regulations of other governments or (b) imposed by law through
constitutional provisions or enabling legislation.
3. Committed
• Fund balance that can only be used for specific purposes pursuant to constraints
imposed by formal action of the government's highest level of decision - making
authority. The committed amounts cannot be used for any other purpose unless
the government removes or changes the specified use by taking the same type
of action it employed to commit those amounts.
• The City's highest level of decision making authority (City Council) will annually
or as deemed necessary commit specific revenue sources for specified purposes
by resolution. This formal action must occur prior to the end of the reporting
period, however, the amount to be subject to the constraint, may be determined
in the subsequent period.
• To remove the constraint on specified use of committed resources the City
Council shall pass a resolution.
4. Assigned
Amounts that are constrained by the government's intent to use for specified
purposes, but are neither restricted nor committed. Assigned fund balance in the
General Fund includes amounts that are intended to be used for specific
purposes.
• The City Council has delegated the authority to assign and remove assignments
of fund balance amounts for specified purposes to the City Administrator.
5. Unassigned
Unassigned fund balance represents the residual classification for the General
Fund. Includes amounts that have not been assigned to other funds and that
have not been restricted, committed, or assigned to specific purposes within the
General Fund. The General Fund should be the only fund that reports a positive
unassigned fund balance amount.
III. DESIRED LEVEL OF GENERAL FUND BALANCE
The City's goal will be to maintain an end -of -year unassigned fund balance in the
General Fund of an amount not less than 60% of the next year's budgeted
expenditures and transfers out of the General Fund. This will assist in
maintaining an adequate level of fund balance to provide for cash flow
requirements and contingency needs because major revenues, including
property taxes and other government aids, are received approximately semi-
annually.
• If unassigned fund balance in the General Fund at the completion of any fiscal
year exceeds 60% of the next year's budgeted expenditures and transfers out of
the General Fund, the excess may be used for specific projects, capital
acquisitions and improvements, transfers to other funds, or for other purposes
determined by the City Council.
• Unassigned fund balance can be "spent down" if there is an anticipated budget
shortfall (expenditures and other uses in excess of revenues and other sources).
• If spending unassigned fund balance in designated circumstances has reduced
unassigned fund balance at the completion of any fiscal year to a point below the
minimum targeted level, as noted above, the replenishment will be funded by
property taxes or other sources within one year, or as directed by the City
Council.
IV. STABILIZATION ARRANGEMENTS
Stabilization arrangements are defined as formally setting aside amounts for use in
emergency situations or when revenue shortages or budgetary imbalances arise.
The City will set aside amounts by resolution as deemed necessary that can only be
expended when certain specific circumstances exist. The resolution will identify and
describe the specific circumstances under which a need for stabilization arises. The
need for stabilization will only be utilized for situations that are not expected to occur
routinely.
V. MONITORING AND REPORTING
The Finance Director shall annually prepare the status of fund balances in relation to this
policy and present to the City Council in conjunction with the development of the annual
budget.
When both restricted and unrestricted resources are available for use, it is the City's
policy to first use restricted resources, and then use unrestricted resources as they are
needed.
When committed, assigned or unassigned resources are available for use, it is the City's
policy to use resources in the following order; 1) committed 2) assigned and 3)
unassigned.
A negative residual amount may not be reported for restricted, committed, or assigned
fund balances in the General Fund.
CITY OF SHOREWOOD
RESOLUTION NO.
A RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES
IN SPECIAL REVENUE FUNDS
WHEREAS, the City Council of the City of Shorewood, Minnesota, does hereby find as
follows:
WHEREAS, the Governmental Accounting Standards Board's Statement number 54 defines
special revenue funds as funds that are used to account for and report the proceeds of specific
revenue sources that are restricted or committed to expenditure for specified purposes other
than debt service or capital projects;
WHEREAS, the term proceeds of specific revenue sources establishes that one or more
specific restricted or committed revenues should be the foundation for a special revenue fund;
WHEREAS, the restricted or committed proceeds of specific revenue sources should be
expected to continue to comprise a substantial portion of the inflows report in the fund;
WHEREAS, other resources, including investment earnings and transfers from other funds
may also be reported in the fund if those resources are restricted, committed, or assigned to the
specified purpose of the fund;
WHEREAS, investment earnings and transfers from other funds alone do not meet the
definition of a specific revenue source;
WHEREAS, Council action is required before year end to formalize the commitment of
proceeds of specific revenue sources to specified purposes.
NOW, THEREFORE, BE IT HEREBY PROCLAIMED by the City Council of the City of
Shorewood, Minnesota, that the specific revenue sources of each special revenue fund and the
specific purpose for which they are restricted or committed are as follows:
Committed
Fund
Specific Revenue Sources
Purpose
Shorewood Community &
Event Center
Rents, program fees, interest
income, transfers in
Account for community center
activities and events
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of January,
2019.
ATTEST:
Sandie Thone, City Clerk
Scott Zerby, Mayor
CITY OF SHOREWOOD, MN
GENERAL FUND BALANCE
POLICY
Adopted September 10, 2007
CITY OF SHOREWOOD, MINNESOTA
GENERAL FUND BALANCE
POLICY
The City of Shorewood seeks to have a good balance its General Fund in order to have
sufficient reserves for cash flow purposes, for projects, and for unexpected shortfalls or
emergencies. The City acknowledges the State Auditor's recommendation that local
governments establish a formal policy on the level of fund balance that should be
maintained in the General Fund. In addition, establishing a General Fund Balance Policy
to assure adequate reserves indicates fiscal prudence and may confer higher ratings with
bond - rating agencies, which prefer to see very strong and healthy balances.
Goal
The goal of the City Council in establishing a General Fund Balance Policy is to ensure
the long -term economic stability of the organization by providing sufficient funds for
cash flow purposes, to accumulate savings for projects, and to have reserves for
unexpected shortfalls or emergencies, while providing a specific plan for increasing or
decreasing the level of fund balance as needed.
Objective
The objective of the City Council in meeting this goal is to ensure that the General Fund
Balance should be monitored annually to remain within a specifically defined percentage
range of 55 -60% of next year's budget, and that methods are identified by this policy to
increase or decrease the fund balance to achieve this objective.
Procedures
1. General Fund Balance in excess of 60%
When the balance is greater than 60 percent, then the balance should be reduced
to 60 percent by using excess funds for specific one -time projects, acquisitions, or
transfers to capital funds. They may also be used to provide limited property tax
relief; for example, to maintain the property tax rate. The amount of those funds
in the undesignated balance should be reduced to 60 percent, but should not be
more than three percentage points of the amount above 60 percent in any one
year.
2
2. General Fund Balance between 55% and 60%
If the undesignated balance in the General Fund falls between 55 to 60 percent of
the next year's budget, then none of the funds should be used for purposes other
than cash flow and contingencies.
3. General Fund Balance less than 55%
If the undesignated balance in the General Fund falls below 55 percent, then the
undesignated balance should be restored by budgeting no more than two
percentage points annually until the 55 percent level is attained.
4. General Fund Balance less than 50%
If the undesignated balance in the General Fund falls below 50 percent, then the
City Council shall take emergency action to restore the undesignated balance to a
minimum of 50% by budgeting the necessary amount annually (even if this
amount exceeds two percentage points) until the 50 percent level is attained.
Adopted by the City Council of the City of Shorewood this 101h day of September,
2007.
Attest:
Craig "W City Administrator
3
Approved:
Chris Lize6, Mayor
City of Shorewood
GASB 54 POLICY
Adopted January 2012
I. PURPOSE
The purpose of this policy is to create new fund balance classifications to allow for more
useful fund balance reporting and for compliance with the reporting guidelines specified
in Statement No. 54 of the Governmental Accounting Standards Board (GASB).
II. GENERAL STATEMENT OF POLICY
The policy of this city is to comply with GASB Statement No. 54. To the extent a specific
conflict occurs between this policy and the provisions of GASB Statement No. 54, the
GASB Statement shall prevail.
III. DEFINITIONS
A. "Assigned" fund balance amounts are comprised of unrestricted funds constrained
by the city's intent that they be used for specific purposes, but that do not meet the
criteria to be classified as restricted or committed. In funds other than the general
fund, the assigned fund balance represents the remaining amount that is not
restricted or committed. The assigned fund balance category will cover the portion
of a fund balance that reflects the city's intended use of those resources. The action
to assign a fund balance may be taken after the end of the fiscal year. An assigned
fund balance cannot be a negative number.
B. "Committed" fund balance amounts are comprised of unrestricted funds used for
specific purposes pursuant to constraints imposed by formal action of the council
and that remain binding unless removed by the council by subsequent formal
action. The formal action to commit a fund balance must occur prior to fiscal year
end; however, the specific amounts actually committed can be determined in the
subsequent fiscal year. A committed fund balance cannot be a negative number.
C. "Enabling legislation" means legislation that authorizes a city to assess, levy,
charge, or otherwise mandate payment of resources from external providers and
includes a legally enforceable requirement that those resources be used only for
the specific purposes listed in the legislation.
D. "Fund balance" means the arithmetic difference between the assets and liabilities
reported in a city fund.
E. "Nonspendable" fund balance amounts are comprised of funds that cannot be spent
because they are either not in spendable form or are legally or contractually
required to be maintained intact. They include items that are inherently
unspendable, such as, but not limited to, inventories, prepaid items, long -term
receivables, non - financial assets held for resale, or the permanent principal of
endowment funds.
F. "Restricted" fund balance amounts are comprised of funds that have legally
enforceable constraints placed on their use that either are externally imposed by
resource providers or creditors (such as through debt covenants), grantors,
contributors, voters, or laws or regulations of other governments, or are imposed
by law through constitutional provisions or enabling legislation.
G. "Unassigned" fund balance amounts are the residual amounts in the general fund
not reported in any other classification. Unassigned amounts in the general fund
are technically available for expenditure for any purpose. The general fund is the
only fund that can report a positive unassigned fund balance. Other funds would
report a negative unassigned fund balance should the total of nonspendable,
restricted, committed and assigned fund balances exceed the total net resources of
that fund.
H. "Unrestricted" fund balance is the amount of fund balance left after determining
both nonspendable and restricted net resources. This amount can be determined by
adding the committed, assigned, and unassigned fund balances.
IV. CLASSIFICATION OF FUND BALANCES
The city shall classify its fund balances in its various funds in one or more of the following
five classifications: nonspendable, restricted, committed, assigned, and unassigned.
V. ORDER OF RESOURCE USE
If resources from more than one fund balance classification could be spent, the city will
strive to spend resources from fund balance classifications in the following order (first to
last): restricted, committed, assigned, and unassigned.
VI. COMMITTING FUND BALANCE
A majority vote of the city council is required to commit a fund balance to a specific
purpose and subsequently to remove or change any constraint so adopted by the board.
VII. ASSIGNING FUND BALANCE
The City Council delegates the power to assign fund balances to the City Administrator
or his designee. Assignments shall be reported to the city council on a annual basis.
VIII. REVIEW
The city council will conduct an annual review of the sufficiency of the fund balance
levels.
I M
M City of Shorewood Council Meeting Item
Title / Subject:
Meeting Date:
Prepared by:
Reviewed by:
Attachment:
Background:
Electronic Funds Transfer Policy
January 14, 2019
Joe Rigdon, Finance Director
Greg Lerud, City Administrator
Electronic Funds Transfer Policy, 2019
Electronic Funds Transfer Form
F.0011.1
MEETING
TYPE
REGULAR
To pay vendor claims, cities may use electronic funds transfers, including automated clearing
house (ACH) and wire transfers, instead of checks. An Electronic Funds Transfer (EFT) may
also be used for additional purposes, including but not limited to; the purchase and sale of
investments, and debt service payments on bonds and other long -term debt. Due to the unique
nature of EFTs and the lack of written checks for backup, it is recommended that additional
controls be documented in an EFT policy.
The attached EFT proposed policy language is drawn from Minnesota Statute 471.38 "Claims ",
and more specifically subd. 3 and 3a regarding EFTs. The statute applies to home rule charter
cities, as well as cities of the second, third, or fourth class, which includes Shorewood. The
policy includes types of EFTs allowed and suggested policy controls, including the provision of
EFT transaction lists within the verified claims section on regular City Council agendas.
An Electronic Funds Transfer Form (attached) was created to improve documentation and
controls over the EFT process.
Options:
The City Council may choose to:
1. Adopt the 2019 electronic funds transfer policy.
2. Not adopt the 2019 electronic funds transfer policy.
Recommendation / Action Requested:
Staff recommends that the City Council adopt the electronic funds transfer policy as proposed.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
Page 1
CITY OF SHOREWOOD, MN
ELECTRONIC FUNDS TRANSFER POLICY
Proposed January 14, 2019
I. Purpose
The purpose of this policy is to set forth the circumstances in which the City of
Shorewood may make electronic funds transfers.
II. Policy
It is the policy of the City of Shorewood to abide by Minnesota Statute § 471.38 when
making an electronic funds transfer.
III. Transfers Allowed for Certain Purposes
The City of Shorewood may make an electronic funds transfer for the following:
1. For a claim for a payment from an imprest payroll bank account or investment of
excess money;
2. For a payment of tax or aid anticipation certificates;
3. For a payment of contributions to pension or retirement fund;
4. For vendor payments; and
5. For payment of bond principal, bond interest and a fiscal agent service charge from
the debt redemption fund.
IV. Policy Controls
The City of Shorewood will only make payments via electronic funds if the following
policy controls are met:
1. The City Council shall annually delegate the authority to make electronic fund
transfers to City employees as deemed appropriate;
2. The disbursing bank shall keep on file a certified copy of the delegation of authority;
3. The initiator of the electronic transfer must be identified;
4. The initiator shall document the request and obtain an approval from the chief
financial officer or the officer's designee before initiating the transfer as required
by internal control policies;
5. A written confirmation of the transaction shall be made no later than one business
day after the transaction and shall be used in lieu of a check, order check or
warrant required to support the transaction;
6. A list of all transactions made by electronic funds transfer shall be submitted to the
City Council at its next regular meeting after the transaction.
V. Delegation of Authority
The City Administrator, Finance Director, and Senior Accountant are delegated the
authority to make electronic fund transfers under the direction of this policy.
CITY OF SHOREWOOD
ELECTRONIC FUNDS TRANSFER FORM
Type of Action:
Wire Transfer out of bank account Account
Wire Transfer out of investment account Account
Funds Transfer Date
Transfer To
Purpose
Amount $
Initiator
Wire Transfer Instructions (complete this section or attach transfer instructions):
Beneficiary Bank Name
ABA Routing Number (9 digits)
Beneficiary Account Number
Beneficiary Account Name
For Further Credit Information (if applicable)
Journal Entry - - -
Initiator's Signature
Approver's Signature
Transferor's Signature
City Administrator's Acknowledgement
Date
Date
Date
Date
Date
OLans" ON ,
City of Shorewood Council Meeting Item
Title /Subject:
2019 Annual Appointments
Meeting Date:
Monday, January 14, 2019
Prepared by:
Sandie Thone, City Clerk
Reviewed by:
Greg Lerud, City Administrator
Attachments:
Copy of Resolution 18 -005: 2018 Appointments
Draft Resolution for 2019 Appointments
Sun Media 2019 Rate Quote (same rates as 2018)
Advisory and Commission Liaison Expectations and
9C
MEETING TYPE
Regular Meeting
Roles
Background: Minnesota State Statute requires the city council to conduct the following
business at the first annual meeting of the year:
Designate an official newspaper
Appoint an acting mayor from among the councilmembers. The acting mayor
shall perform the duties of the mayor if there is a vacancy in the mayor's position
or during the mayor's disability or absence.
Select an official depository for city funds (This must be done within 30 days of
the start of the city's fiscal year).
In addition, although not required by state statute, many city councils will also do the
following at the first meeting of the year:
• Review different council appointments to city boards and commissions.
• Review council bylaws and make any needed changes.
Assign committee duties to members.
Approve official bonds that have been filed with the clerk.
Attached you will find Resolution 18 -005 which shows the appointments for 2018.
Council shall determine the appointments as delineated in the Draft Resolution for 2019
and appoint accordingly.
Recommendation /Action Requested: Staff respectfully recommends the council
review the attached 2018 Appointments, the Sun Media quote (same rates as 2018),
the Advisory and Commission Liaison Expectations and Roles and make 2019
Appointments as Appropriate in the Draft Resolution and any others as necessary.
Motion, second and simple majority required.
Connection to Vision /Mission: Consistency in providing the community with quality
public services, a healthy environment, a variety of attractive amenities, a sustainable
tax base and sound financial management through effective, efficient, and visionary
leadership.
Mission Statement. The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 18 -005
A RESOLUTION DESIGNATING 2018 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS, it has been the policy of the Shorewood City Council to make annual appointments
to fill certain offices and positions within the City government at the beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows:
1. That the following persons are appointed to the following offices and positions:
a. Acting Mayor: Debbie Siakel
b. Council Representatives to Commissions
Park Commission Liaison:
January — June 2018: Jennifer Labadie
July — December 2018: Debbie Siakel
Planning Commission Liaison:
January — June 2018: Kristine Sundberg
July — December 2018: Patrick Johnson
C. Metro Cities (AMM) & League of MN Cities (LMC):
Kristine Sundberg
Alternate AMM & LMC: City Administrator
d. Lake Minnetonka Communications Commission:
Scott Zerby
Alternate LMCC: Patrick Johnson
e. Minnetonka Family Collaborative Council:
Jennifer Labadie
f. Coordinating Committee South Lake Minnetonka Police
Department: Mayor
Alternate CCSLMPD: Jennifer Labadie
g. Excelsior Fire District Board Member:
Kristine Sundberg
Alternate EFD Board Member: Debbie Siakel
h. Personnel Committee: Debbie Siakel and Kristine Sundberg
i. Weed Inspector: Mayor Zerby_(per State Statute)
Assistant Weed Inspector: Joe Lugowski
2. That the following other appointments are made:
a. City Attorney: Timothy J. Keane, Kutak Rock LLP
b. City Prosecutor: Ken Potts
C. Emergency Preparedness Director: per Police Board decision
3. Official Depositories: Alerus Bank, US Bank, Wells Fargo 4M Fund & other
Depositories as necessary
4. Official Newspaper: Sun Sailor. Notices may also be published in the Laker.
5. That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the remainder
of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 8th day of
January 2018.
ATTEST:
Sandie Thone, ity Clerk
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19 -XX
A RESOLUTION DESIGNATING 2019 ANNUAL APPOINTMENTS
TO CERTAIN OFFICES AND POSITIONS WITHIN THE CITY OF SHOREWOOD
WHEREAS, it has been the policy of the Shorewood City Council to make annual
appointments to fill certain offices and positions within the City government at the
beginning of each year; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood as
follows-
1 That the following persons are appointed to the following offices and
positions:
Acting Mayor:
Council Rep /Park Commission Liaison:
January — June 2018:
July — December 2018:
Council Rep /Planning Commission Liaison:
January — June 2018:
July — December 2018:
Metro Cities & League of MN Cities:
Alternate AMM & LMC:
Lake Minnetonka Communications Commission:
Alternate LMCC:
Minnetonka Family Collaborative Council:
Coordinating Committee South Lake Minnetonka PD:
Alternate CCSLMPD:
Excelsior Fire District Board Member:
Alternate EFD Board Member:
Personnel Committee:
Weed Inspector:
Assistant Weed Inspector:
Electronic Funds Transfer Authority:
Mayor Zerby (per State Statute)
Joe Riqdon, Michelle Nguyen,
Greg Lerud
2. That the following other appointments are made:
City Attorney: Timothy J. Keane, Kutak Rock LLP
City Prosecutor: Ken Potts
Emergency Preparedness Director: per Police Board decision
3. Official Depositories: Alerus Bank, 4M Fund and other
Depositories as necessary
4. Official Newspaper: Sun Sailor (and Laker as applicable)
5. That the Blanket Bond (Official Bonds) is approved.
That such appointments shall take effect on the date hereof and shall continue for the
remainder of the year or until such time as a successor is appointed by the City Council.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 14th day of
January 2019
Scott Zerby, Mayor
ATTEST:
Sandie Thone, City Clerk
MEDIA
December 2018
City of Shorewood
City Council
5755 Country Club Road
Shorewood, MN 55331
Dear City Council Members:
Please accept the following bid from the ExcelsioriShorewood Sun - Sailor for legal newspaper
designation for the City of Shorewood. This newspaper is qualified by the State of Minnesota as a
legal newspaper under Minnesota Statutes Section 331A.02, Subd. 1.
The following rate structure for legals is effective January 1, 2019:
First insertion: $11.90 per column inch
Subsequent insertions: $7.00 per column inch
Characters per inch: 320
Lines per inch: 9
A notarized affidavit will be provided for each notice published. Additional affidavits are $2.50 each. A
$20.00 charge will be assessed on legal notices that require typing. All published legal notices are
posted on the Sun - Sailor website at no additional charge.
The Sun - Sailor is published weekly on Thursdays. The deadline is 2:00 p.m. on Thursday for
publication the following Thursday. Please email legal notices to publicnotice @ecm- inc.com.
Thank you for considering the Sun - Sailor as the official newspaper for the City of Shorewood for the
upcoming year. We appreciate the opportunity to serve the needs of your community.
Sincerely,
Steve Gall
Advertising Director
10917 VALLEY VIEW ROAD, EDEN PRAIRIE, MN 55344 • 952 - 392 -6844 • SAILOR.MNSUN.COM
CITY OF
SHOREWOOD
5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900
Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us
EXPECTATIONS AND ROLES
OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND
COMMISSION LIAISONS TO CITY COUNCIL
The Shorewood City Council wants to foster good and thorough two -way communication
with its advisory commissions and committees. For many years this communication has
been performed through the role of liaisons.
What is a liaison? One dictionary defines it as follows:
Liaison -(1) Communication between different offices or units of an organization. (2) A
channel or means of communication: He served as the President's liaison with Congress.
The following points are intended to be a guide— expectations of etiquette, if you will
that will foster productive and respectful liaison relationships.
City Council Liaisons to Commissions and Committees
The City Council has created advisory commissions and committees in order to study and
make recommendations about a course of action that the City Council should take or pursue.
Persons on the commission or committee should be providing informed recommendations to
the Council, and free from bias or influence from the Council.
Accordingly, the Council liaison should:
• Respect the prerogatives of the commission /committee, and appreciate the separation of
roles between the commission /committee and the Council.
• Refrain from active or direct participation in the deliberations of the
commission /committee.
• Be willing to provide a perspective of the Council (and not of oneself) on a particular
matter under consideration.
• Ask the commission /committee to address issues or points of particular interest to the
Council (and again, not of oneself).
• Inform the commission /committee of recent City Council actions or business, as may be
relevant or of interest.
• Be able to ask technical questions about the subject/material that would otherwise have to be
asked during a council meeting.
EXPECTATIONS AND ROLES OF
CITY COUNCIL LIAISONS TO ADVISORY COMMISSIONS
AND COMMISSION LIAISONS TO CITY COUNCIL
November 2003; reviewed Jan. 2016
Page 2
Commission /Committee Liaisons to Citv Council
Persons serving as liaisons at City Council meetings have an opportunity to inform the Council and the public
of the activities of their commission or committee. It is expected that the liaison will be a participant during
the Council meeting, and accordingly the liaison will have "a place at the table ".
In order to be an effective contributor to the Council business, liaisons should:
• Provide a brief overview of the commission /committee activities following their own
meeting(s) from "the table ", rather than from the podium.
• Not review the minutes of their last meeting(s), but rather highlight matters other than
those that may be on the Council's agenda that evening.
• Speak to individual agenda items during the Council meeting that have been reviewed by
the commission /committee. Appear at any Council meeting when such items are
scheduled on the agenda.
• Provide the Council with a summary of the action by the commission /committee, and relate
the minority position(s) stated during its discussion of the matter.
Those seated around the Council and staff tables are expected to be attentive and respectfully
listening while liaisons are giving reports of their commission /committee activities.
OLans" ON ,
City of Shorewood Council Meeting Item
Title /Subject: Creating A Recycling Advisory Group
Meeting Date: January 14, 2019
Prepared by: Greg Lerud, City Administrator
Reviewed by: Julie Moore, Communications and Recycling Coordinator
Attachments:
ME
MEETING
TYPE
REGULAR
Background: City Staff was approached by Shorewood resident Joe Shneider expressing his
desire to being involved in some manner to help the city become a leader in decreasing the
amount of material that is land filled by increasing the amount of material that is reused and
recycled. He obtained the Master Recycler certification from Hennepin County and said he
wanted to use that training to benefit Shorewood.
A subsequent meeting was held to discuss the idea. A particular opportunity Mr. Shneider
suggested was working with builders to capture material from new home construction that is
now being landfilled and find ways to encourage the reuse and recycling of the material. From
that meeting, the scope, group composition, short- and long -term goals were developed and are
listed on the second page of this memo.
At the time of this writing, a recommendation on the membership of the group has not been
finalized, but we hope to have recommendations to bring forward for council consideration at the
meeting.
It is important to note that this group will not be studying the refuse collection question. They
are tasked with answering the question "How can the city effectively increase the amount of
material that can be recycled and reused rather than the material going to a landfill or burner ?"
The group will present suggestions and recommendations at future council meetings.
Financial or Budget Considerations: There should be no budget impact. The city will provide
space for the group to meet.
Recommended Action: In addition to assisting the council with new recycling ideas, the group
could also provide advice on complying with the County's requirement regarding organics
recycling by 2022. Staff recommends establishing the advisory group. In addition to approving
the proposal, it is recommended a council member be part of the group.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
RECYCLING ADVISORY GROUP
Purpose: The ad hoc committee is formed to help guide the city's efforts related to decreasing the
amount of material that is landfilled through education and tactics geared toward improving recycling
awareness and participation to increase the amount of material that is reused and recycled.
Committee composition:
Joe Shneider, Shorewood Resident
City council representative: TBD
High school student: TBD
Community member: TBD
Community member: TBD
The committee is charged with providing recommendations and advice to the City Council in two areas:
Short term goals:
1. What strategies and specific actions can be taken or implemented now to increase the amount
of material that is reused or recycled?
2. Consider traditional recycling as well as recycling organics.
3. Identify potential funding sources to assist with the city's efforts.
Long term goals:
1. Help inform the city council of actions that can be taken to meet Hennepin County's 2022
organic recycling requirements and the state's waste reduction goals.
2. Make recommendations for the long -term sustainability of the recycling effort.
3. Consider and evaluate all potential steps to engage, educate, and encourage recycling, including,
but not limited to; incentives, rewards, mandates.
Meetings: The committee shall meet as determined by the committee members, but they shall provide
updates every six months, or more frequent if needed, on their progress.
Formal committee activity will conclude when the city implements its rules and regulations to comply
with Hennepin County's Ordinance 13 requirements.
#9E
MEETING TYPE
City of Shorewood Council Meeting Item REGULAR
Title / Subject: Right of Way Registration fee
Meeting Date: January 14, 2019
Prepared by: Greg Lerud, City Administrator
Reviewed by: Larry Brown, Director of Public Works; Alyson Fauske, City Engineer; Tim Keane, City
Attorney
Attachments: Resolution
Background: In February 2018, the City Council adopted an updated right of way ordinance. Included
with the ordinance, staff recommended a fee schedule for various charges to right -of -way users related
to the city's cost for managing the use of the rights -of -way. CenturyLink complained to staff that the
annual registration fee of $2,000 for non - franchise utilities is out of the norm that other cities charge for
registration fees.
Staff has been unable to resolve this disagreement with CenturyLink. We should note that other utilities
such as Jaguar Communications and Zayo have paid the $2,000. While staff believes that the
registration fee is reasonable considering the expenses, other cities were contacted to determine their
registration fees. Below is a summary of what the surveyed cities charge:
Wayzata
$0
Maple Grove
$100
Edina
$200
Champlin
$0
Minnetonka
$0
Chaska
$0
While staff agrees that there should be an annual registration charge, and that the current charge is
related to the city's ROW management expenses, it recognizes that the present charge is much higher
than other cities. Staff is reluctant to recommend to the council that the city's fee be that much more
than what other cities charge.
Financial or Budget Considerations: There are seven utilities that have facilities in the city's rights -of-
way, and through franchise agreements, two utilities are exempt from the registration fee. If the
remaining five paid the fee the total revenue would be $10,000. If the council adopts the recommend
registration fee of $400, the city would take in $8,000 less, but the difference is an amount that will not
impact the budget.
Options: The city council can:
Approve a decrease of $400 in the registration fee.
Make no change to the current fee.
Approve a different amount for the registration fee.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership. Page 1
Recommendation / Action Requested: Staff recommends that the council approve an annual
registration fee of $400 for right -of -way users. That amount is a significant decrease from the current
amount but is still higher than the examples above. The recommended motion is to adopt the attached
Resolution. Simple majority is all that is required.
Next Steps and Timeline: The city is presently receiving 2019 registrations and will inform the
registrants of the council's decision regarding a new fee.
RESOLUTION 19-
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-
A RESOLUTION SETTING THE ANNUAL RIGHT OF WAY REGISTRATION FEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD,
MINNESOTA AS FOLLOWS:
That the annual registration fee for all right -of -way users be $400.00 effective January
1, 2019.
Be It Further Resolved that this fee be incorporated into the city's master fee schedule.
Adopted by the City Council of Shorewood, Minnesota this 14th day of January, 2019.
Scott Zerby, Mayor
Attest:
Sandie Thone, City Clerk
#10.A.1.
MEETING TYPE
City of Shorewood Council Meeting Item Regular
Title / Subject: Update on Street Light at Ferncroft Drive and Minnetonka Blvd.
Meeting Date: January 14, 2019
Prepared by: Marie Darling, Planning Director
At the December 10, 2018 meeting, the City Council
approved a streetlight for the intersection of Ferncroft
Dr. and Minnetonka Blvd. As part of the approval, the
Council directed staff to inquire whether or not Xcel
would install a timer so that the light would turn off at
10 p.m. and then on again in the morning. Xcel staff
indicated that they use photo sensors (light sensors)
only, no timers. The light will be on from dusk to dawn
Xcel staff also indicated that their designer would work
on the project in January /February and installation is
likely after road restrictions are removed in May /June.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
S: \Planning \Planning Files \Applications \2018 Cases \Street Light at Ferncroft and Minnetonka \CAF 190114 informational memo.docx
I M
M City of Shorewood Council Meeting Item
Title / Subject: November 2018 General Fund Monthly Budget Report
Meeting Date: January 14, 2019
Prepared by: Joe Rigdon, Finance Director
Reviewed by: Greg Lerud, City Administrator
Attachments: November 2018 Budget Spreadsheet
#10A.2
MEETING TYPE
Regular
Policy Consideration:
A General Fund budget report is provided to the City Council for review on a monthly basis.
Background:
The following information describes the unaudited financial results of the City's General Fund as
of November 30, 2018. Comparisons between year -to -date amounts through November for
revenues and expenditures are included to assist in gauging fund performance.
General Fund
Revenues:
Property tax revenues for the General Fund were $3,257,352 through November
2018, which represents the first half of 2018 property tax collections, and equates
to 60.7% of the total 2018 property tax levy of $5,369,245. The first half 2018 taxes
were substantially higher than the first half taxes received in 2017. This appears
to be a result of a significant number of 2018 property tax prepayments in late 2017
for potential deductibility on income taxes. The second half property taxes were
received in December 2018.
• Licenses and permits amounted to 209.0% of budget, or $512,403 through
November of 2018. The majority of the revenue consisted of building permits and
plan check fees. As a comparison, licenses and permits revenues through
November of 2017 were $287,165.
• Intergovernmental revenues were $100,898 through 11/30/18, increasing from
$91,309 recorded in the prior year comparable period. The change was due to an
increase in Municipal State Aid (MSA).
• Fines and forfeitures of $56,398 were recorded through 11/30/18 (94.0% of
budget), as compared to $62,814 through 11/30/17.
• Miscellaneous revenues totaled $183,941 through 11/30/18. Antenna rent is the
largest component, and amounted to $166,496 through November 2018. No
investment interest earnings are typically allocated to the General Fund until the
fourth quarter.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership.
• Budgeted 2018 transfers in from utility funds of $25,000 were recorded in January
2018. These include $12,500 from the Water fund, and $12,500 from the Sewer
fund.
• Total General Fund revenues (excluding transfers in) amounted to $4,165,516, or
69.0% of budget through 11/30/18. Revenues through November for 2018 were
$825,361 higher than prior year revenues through November 2017, due to
increases in permit revenue and first half property taxes received from the County.
$6.000000
$5.000000
$4.000 000
$3,000 000
$2.000000
$1 000,000
so
Taxes
Licenses and
Permits
Expenditures:
GENERAL FUND REVENUES
Intergovernmental Charges fur Fines and
Services Forfeitures
■
11130/2017 ■ 11/30/2018 2018 Budget
M M_L
Special Miscellaneous
Assessments
• General government expenditures through November 2018 were $1,258,580
(92.3% of budget), or 2.6% lower than the comparable prior period.
• Administration costs were at 89.8% of budget through November 2018 and
were 0.4% higher than the prior year.
• Election costs are recorded in a new "Elections" department for 2018.
• Finance department expenditures were at 98.6% of budget through
November 2018.
o The Professional Services department expenditures were at 96.4% of
budget through November 2018. Expenditures were $15,562 lower
through November 2018, as compared to November 2017.
o Planning expenditures were at 111.9% of budget, including approximately
$33,000 of comprehensive plan costs. Expenditures were significantly
lower through November 2018, as compared to November 2017, largely
attributable to 2017 employee separation payments.
o Municipal building expenditures were at 78.4% of budget.
• Public safety expenditures were $2,289,215 through 11/30/18 (103.1% of budget),
increasing 5.3% from $2,174,006 through 11/30/17.
o Police expenditures were 4.1% higher than the prior year through
November 30.
o Fire expenditures were 3.5% higher than the prior year through November
30.
o Protective inspections were at 127.5% of budget through November 2018.
The cost overage is related to the training and transition of the building
official's duties from an existing to a new employee.
• Public works expenditures totaled $867,062 through 11/30/18 (70.9% of budget),
increasing from $636,357 through 11/30/17.
o General public works operating costs were 30.2% higher through
November 2018, but were at just 68.3% of budget.
o Ice and snow removal expenditures were $107,987 (94.8% of budget)
through November 2018, as compared to $66,203 through November
2017.
• Parks and recreation expenditures amounted to $226,036 through November
2018, decreasing $10,281 from the comparable prior period.
Budgeted transfers out to other funds were $1,163,895 through November 2018,
as compared to $1,104,913 through November 2017. Additionally, $700,000 of
2017 transfers from the General Fund were authorized by Council action and
recorded in March 2017.
The General Fund exhibited an overall 7.0% increase in expenditures (not
including transfers out) from $4,338,267 through 11/30/17, as compared to
$4,640,893 through 11/30/18. Total General Fund expenditures (excluding
transfers out) amounted to 91.5% of budget through 11/30/18.
$2,500;000 -
$2,000,000
$1 ,500;000
$1 ,000:000
$500;000
$0
GENERAL FUND EXPENDITURES
General Government Public Safety
Public Works
■11!3012017 ■11l301201B 02018Budget
Parks and Recreation
Financial or Budget Considerations:
This report is intended to provide budget to actual and comparative financial information for the
General Fund.
Options:
1. Accept the monthly budget report.
2. Do not accept the monthly budget report.
Recommendation / Action Requested:
Staff recommends that the City Council accept the monthly budget report.
Next Steps and Timeline:
The General Fund budget report for December 2018 will be prepared and distributed in 2019.
Connection to Vision / Mission:
The review of periodic reporting of financial information is a component of sound financial
management.
City of Shorewood
General Fund Statement of Revenues, Expenditures and Changes in Fund Balances
Through the Month Ended November 30, 2018 (Unaudited)
OTHER SOURCES (USES)
Transfers In 25,000 25,000 100.0% 25,000
Transfers Out (1,163,895) (1,163,895) 100.0% (1,804,913)
Total Other Sources (Uses) (1,138,895) (1,138,895) 100.0% (1,779,913)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (174,097) (1,614,272) 927.2% (1,440,175) (2,778,025)
FUND BALANCES:
January 1 4,162,049 4,604,583
November 30 $ 2,547,777 $ (1,440,175) $ 1,826,558
CASH:
January 1
Increase (Decrease) in Cash
Balance Balance
2018 2017
$ 3,265,573 $ 3,983,586
(818,184) (2,241,429)
November 30 $ 2,447,389 $ 1,742,157
Current
Current
Current
Prior
Final
Year -to -Date
Year -to -Date
Variance
Year -to -Date
Budget
Amount
% of Budget
With Final
Amount
2018
11/30/18
11/30/18
Budget
11/30/17
REVENUES:
Taxes
$ 5,369,245
$ 3,257,352
60.7% $
(2,111,893)
$ 2,654,194
Licenses and Permits
245,155
512,403
209.0%
267,248
287,165
Intergovernmental
91,250
100,898
110.6%
9,648
91,309
Charges for Services
53,885
52,596
97.6%
(1,289)
58,361
Fines and Forfeitures
60,000
56,398
94.0%
(3,602)
62,814
Special Assessments
-
1,928
N/A
1,928
-
Miscellaneous
215,000
183,941
85.6%
(31,059)
186,312
Total Revenues
6,034,535
4,165,516
69.0%
(1,869,019)
3,340,155
EXPENDITURES:
Current:
General Government
1,363,543
1,258,580
92.3%
(104,963)
1,291,587
Public Safety
2,220,146
2,289,215
103.1%
69,069
2,174,006
Public Works
1,223,227
867,062
70.9%
(356,165)
636,357
Parks and Recreation
262,821
226,036
86.0%
(36,785)
236,317
Total Expenditures
5,069,737
4,640,893
91.5%
(428,844)
4,338,267
Excess of Revenues
Over (Under) Expenditures
964,798
(475,377)
-49.3%
(1,440,175)
(998,112)
OTHER SOURCES (USES)
Transfers In 25,000 25,000 100.0% 25,000
Transfers Out (1,163,895) (1,163,895) 100.0% (1,804,913)
Total Other Sources (Uses) (1,138,895) (1,138,895) 100.0% (1,779,913)
Excess of Revenues & Other Sources
Over (Under) Expenditures & Other Uses (174,097) (1,614,272) 927.2% (1,440,175) (2,778,025)
FUND BALANCES:
January 1 4,162,049 4,604,583
November 30 $ 2,547,777 $ (1,440,175) $ 1,826,558
CASH:
January 1
Increase (Decrease) in Cash
Balance Balance
2018 2017
$ 3,265,573 $ 3,983,586
(818,184) (2,241,429)
November 30 $ 2,447,389 $ 1,742,157
City of Shorewood
General Fund Statement of Expenditures and Other Uses by Program /Department
Through the Month Ended November 30, 2018 (Unaudited)
Current
Current
Current
Prior
Final Year -to -Date
Year -to -Date
Variance
Year -to -Date
Budget Amount
% of Budget
With Final
Amount
2018 11/30/18
11/30/18
Budget
11/30/17
Imo / »0l lr010* 1
Current:
Southshore Center - Building
General Government
38,000
100.0%
-
Southshore Center - Operations
70,000
Council
84,100
67,104
79.8%
(16,996)
65,651
Administration
447,024
401,504
89.8%
(45,520)
399,994
Elections
21,975
12,955
59.0%
(9,020)
-
Finance
172,483
170,000
98.6%
(2,483)
165,730
Professional Services
240,000
231,249
96.4%
(8,751)
246,811
Planning
190,361
213,088
111.9%
22,727
258,583
Municipal Buildings
207,600
162,680
78.4%
(44,920)
154,818
Total General Government
1,363,543
1,258,580
92.3%
(104,963)
1,291,587
Public Safety
Police Protection
1,449,930
1,453,326
100.2%
3,396
1,396,578
Fire Protection
625,953
651,925
104.1%
25,972
629,587
Protective Inspections
144,263
183,964
127.5%
39,701
147,841
Total Public Safety
2,220,146
2,289,215
103.1%
69,069
2,174,006
Public Works
City Engineer
89,500
62,927
70.3%
(26,573)
59,973
Public Works Service
1,019,797
696,148
68.3%
(323,649)
534,600
Ice and Snow Removal
113,930
107,987
94.8%
(5,943)
41,784
Total Public Works
1,223,227
867,062
70.9%
(356,165)
636,357
Parks and Recreation
Park Maintenance
196,932
177,738
90.3%
(19,194)
188,964
Recreation
65,889
48,298
73.3%
(17,591)
47,353
Total Parks and Recreation
262,821
226,036
86.0%
(36,785)
236,317
Total Expenditures
5,069,737
4,640,893
91.5%
(428,844)
4,338,267
OTHER USES:
Transfers Out:
Southshore Center - Building
38,000
38,000
100.0%
-
Southshore Center - Operations
70,000
70,000
100.0%
95,000
EDA Debt City Hall
93,895
93,895
100.0%
102,913
Equipment Replacement
135,000
135,000
100.0%
120,000
Street Improvements
785,000
785,000
100.0%
1,245,000
Park Capital
42,000
42,000
100.0%
242,000
Total Transfers Out 1,163,895 1,163,895 100.0% 1,804,913
Total Expenditures & Other Uses 6,233,632 5,804,788 93.1% (428,844) 6,143,180
City of Shorewood
Cash and Investment Balances
November 30, 2018
Fund Balance Balance
Fund Fund Type Number 1/1/2018 11/30/2018 Chanae
General Fund
Shorewood Community and Event Center
2016A Public Safety Fire Facility Lease Revenue Refundinq Bonds
2016B Public Safety Police Facility Lease Revenue Refundinq Bonds
2016C Public Safety Fire Facility Lease Revenue Refundinq Bonds
2017A Lease Revenue Refundinq Bonds (Refunded 2008A)
Park Capital Improvement
Equipment Replacement
Street Reconstruction
MSA Construction
Trail Construction
Community Infrastructure
TIF 2 Oppidan Senior Housinq
Water
Sewer
Recyclinq
Stormwater Manaqement
Payroll Clearinq Fund
Escrow Deposit
Unallocated Investment Income
General
101
4,026,373.80
2,447,388.78
(1,578,985.02)
Special Revenue
201
133,892.76
24,909.98
(108,982.78)
Debt Service
307
36,056.93
37,231.93
1,175.00
Debt Service
308
(1,203.83)
(903.83)
300.00
Debt Service
309
11,856.19
13,031.19
1,175.00
Debt Service
310
7,050.89
7,050.88
(0.01)
Capital Projects
402
1,141,210.14
456,127.83
(685,082.31)
Capital Projects
403
536,889.49
468,211.73
(68,677.76)
Capital Projects
404
2,533,352.31
557,599.91
(1,975,752.40)
Capital Projects
405
129,801.43
129,801.43
0.00
Capital Projects
406
(759,597.26)
402.74
760,000.00
Capital Projects
450
122,957.96
126,730.41
3,772.45
Capital Projects
470
146,982.74
(2,934.15)
(149,916.89)
Enterprise
601
943,702.60
851,746.85
(91,955.75)
Enterprise
611
2, 626, 385.64
2,525,198.47
(101,187.17)
Enterprise
621
231,732.09
277,492.77
45,760.68
Enterprise
631
804, 294.19
1,031,150.69
226, 856.50
Internal Use Only
700
0.00
(91,026.42)
(91,026.42)
Agency
880
273,556.00
750,487.00
476,931.00
N/A
N/A
0.00
114, 332.89
114, 332.89
Total 12,945,294.07 9,724,031.08 (3,221,262.99)