Proposal for Professional ServicesAp
701 Xenia Avenue South I Suite -3001 Minneapolis, MN 55416 1(763) 541-4800
September 18, 2018
Honorable Mayor and Council Members
City of Shorewood
5755 Country Club Road
Shorewood, MN 55331
Re: Proposal for Professional Services
2018 Sanitary Sewer Lining Project
Honorable Mayor and Council Members:
Attached for your review and approval is our proposed scope of services, schedule, and fee to provide
professional engineering services for the design and construction of the 2018 Sanitary Sewer Lining
project. The proposed project consists of lining approximately 1,800 lineal feet of sanitary sewer pipe
with a cured -in- placed epoxy resin pipe liner,
The proposed improvements will help reduce infiltration of rainwater and groundwater into aging sanitary
sewer pipes and extend the serviceable life of this underground infrastructure. Similar to previous years,
we are proposing to bid the project along with the Cities of Tonka Bay, Excelsior, and Minnetrista. The
City of Shorewood will administer their construction contract with each respective city being responsible
for their own engineering costs and payment vouchers to the Contractor. Combining the contracts
between multiple cities will result in a larger overall project which will help attract more bidders and reduce
costs.
The City recently received approval to participate in the Metropolitan Council's I&I grant program which
provides grant funding to communities for capital improvements to public infrastructure that mitigate inflow
and infiltration into the municipal wastewater collection system. The Metropolitan Council has indicated
that the sanitary sewer improvements associated with the City of Shorewood's sanitary sewer work plan
qualify as 50% eligible under the program. Consequently, this could result in a reimbursement back to
the City of 25% of the construction costs paid to the contractor.
We are excited to work with you on reducing the inflow and infiltration into the City's wastewater collection
system. If you are in agreement with this proposal, please sign where indicated and return one copy to
me. Please do not hesitate to contact me at 763-287-8537 with any questions.
Sincerely,
WSB &Associates, Inc.
Nick Preisler, PE
Project Engineer
Attachments
cc: Alyson Fauske, WSB & Associates, Inc, ATTACHMENT 2
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Scope of Engineering Services
September 18, 2018
Page 1
SCOPE O SERVICES
FOR
2018 SANITARY SEWER LINING PROJECT
mi V41581W-1:51 0:17,70,101 Big
Task I — Design ($4,366)
WSB will prepare construction documents (plans and specifications) for use in soliciting bids and
construction of the proposed project improvements,
1.1 The plans and specifications are to be prepared in the general format used by the City of
Shorewood and are anticipated to include the following:
Plans: Title Sheet
General Layout
Statement of Estimated Quantities
Proposed Utility Improvements
Specifications: Bidder Requirements
Contract for Construction
Insurance Requirements
Performance and Payment Bonds
Special Provisions
As-built Information
Plans will be transmitted to the City for review at approximately 90% completion stage of
production for staff comments.
1 .2 Preparation of contract pay items, estimation of bid quantities, and preparation of an
Engineer's opinion of probable construction cost for review by the City.
1 .3 Coordinate the solicitation and advertisement for bids including addressing questions from
contractors, preparation of any necessary addendums, evaluation and tabulation of bids,
preparation of bid results letter for consideration of award of the contract, and presentation of
the bid results to the City Council. Following a successful award of contract, WSB will
prepare a notice of award.
Task 2 — Construction Services ($9,896)
WSB will provide construction services support for the construction phase of this project. Construction
services generally consists of providing a construction field representative on the project site through the
progression of construction, construction engineering, construction contract administration, preparation
of payment requests, documentation and reporting of the construction process, progress meetings,
preparation of record plans, and executing project close-out materials. The fee for this task is highly
dependent upon the construction timelines and the level of on-site representation necessary for the
completion of the work. For the purpose of this proposal, we have based a budgetary estimate of
construction to span three weeks of duration with part-time on-site construction representation.
' Scope of Engineering Services
September 1l2018
Page 2
VVm are available ho start the design immediately upon your approval. VV8B proposes the following work
Approve Professional Services Agreement ......... ......................... September 24,2O18
Approve Plans and Specifications ........................................ .................. October 22,2O18
Award Contract . ................................................. ................. ... ...... ... November 26.2O18
Begin Construction ......... ................................... ........................... ............ December 2O1Q
A summary of fees bv phase isanfollows:
1. Task 1-
2. Phase 2 - CUnstnuotionServiceu.
TOTAL PROPOSED FEE
........................... $ 4,388
................ .......... .Q
We propose to conduct the work on3n hourly basis with a not-to-exceed fee of $14,262 for design and
construction services of the 2O18 Sanitary Sewer Lining project. VVe will review our progress monthly
and will not exceed the amounts indicated without your ' ioappnova|shoU|dthoucopeoftheproject
change or the construction schedule be extended beyond three weeks.
If work outside ofthe scope io determined necessary, VVSBvNU proceed only after City
approval. WSB would work with the City to define the scope of any additional work for City approval.
This additional work would be billed on an hourly basis in accordance with WSB's 2018 Fee Schedule.