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02-25-2019 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 25, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call B. Review Agenda 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council and Staff Retreat Minutes of February 7, 2019 Minutes B. City Council Work Session Minutes of February 11, 2019 Minutes C. City Council Regular Meeting Minutes of February 11, 2019 Minutes D. Approval of the Verified Claims List Claims List E. Personnel Policy Update to FMLA Leave City Clerk Memo Resolution 19 -023 F. Accept Local Surface Water Management Plan Engineer Memo Resolution 19 -024 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Commission Service Recognition Awards: Sue Davis — Planning Commission Holly Ashmore — Parks Commission 6. PARKS A. Commissioner Rock report on the 02 -12 -19 Parks Commission meeting CITY COUNCIL REGULAR MEETING AGENDA — February 25, 2019 Page 2 7. PLANNING A. Commissioner Riedel report on the 02 -05 -19 Planning Commission meeting Minutes B. CUP to Collocate Antennas on Existing Monopole Planning Director Memo at 24283 Smithtown Road Resolution 19 -025 C. CUP for Accessory Buildings Area Over 1,200 Sq. Ft. Planning Director Memo at 26820 Edgewood Road Resolution 19 -026 8. ENGINEERING /PUBLIC WORKS A. Approve Resolution Finding of Public Purpose; Authorize Petition for Engineer Memo Easement Acquisition at 5625 Shorewood Lane, PID 331 1 7231 40036 Resolution 19-019 9. GENERAL /NEW BUSINESS A. Approve Trash Collection Survey City Administrator Memo 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff B. Mayor and City Council 11. ADJOURN CITY OF SHOREWOOD CITY COUNCIL /STAFF RETREAT THURSDAY, FEBRUARY 7, 2019 MINUTES Convene City Council /Staff Retreat Mayor Zerby called the meeting to order at 11:14 AM. 2A 24150 SMITHTOWN RD SOUTH LAKE PUBLIC SAFETY FACILITY TRAINING ROOM Present: Mayor Zerby; Councilmembers Siakel, Labadie, and Sundberg, City Administrator Lerud; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; City Engineer Fauske; Communications Coordinator Moore; Park and Rec Coordinator /Administrative Assistant Grout. Absent: Council member Johnson arrived at 11:17 Others Present: Shannon Sweeny, David Drown Associates. Siakel moved, Labadie seconded, approving the agenda as presented, unanimous consent. 1. REVIEW OF 2018 GOALS City Administrator Lerud said that he thought it would be useful as the first part of every retreat to review the progress the city has made toward the goals set at the previous year's retreat in order to ensure accountability and ensuring results met expectations. He said that there were five main goals that came out of last year' retreat: communication, solid waste, staffing and compensation, water and stormwater, and the Shorewood Community and Event Center (SCEC). Lerud said that the overall goal for communications was to improve the effectiveness of communication with residents. To that end, the city completed the update of the new website, instituted the Public Alert system, changed out the council room display and approved a new project communication plan. He said that the GIS and Mapping equipment is here, but it hasn't been used as he would like, and the Ro -Way permitting program will be rolled out in full this year. He said that the project - related communication was very much improved this year, and he credited WSB staff and Moore for their work in that area. Communications Coordinator Moore gave the council and overview of the website and talked about the plan to survey residents following construction. Mayor Zerby said that the city should work to make the mobile view of the website better that what it is. Lerud said that the studying the refuse hauling system was a goal, but it was a process goal rather than a fixed end or result. He said that the city met with the Haulers in April and at the meeting on February 11, the council will review the survey questions. He said the city has been very deliberate in its effort to investigate refuse hauling and that will continue in 2019. Lerud said the compensation scale and structure plan was approved by the council and implemented in 2018. City Council /Staff Retreat Minutes February 7, 2019 Page 2 of 5 A great deal of progress was made in the area of utilities. Lerud said that the city developed a parcel list of water available /connected properties and contacted many property owners by letter and newsletter for potential water connection. To address stormwater issues, the city signed an MOU with the Minnehaha Creek Watershed District for a western Shorewood storm water plan and engaged Barr Engineering to assist with the study and plan development. In December, the city purchased a piece of property that will be critical to addressing stormwater rate and control. Finally, the remodeling project of the SCEC has largely been completed. The renaming and signage work is ongoing, and the facility has been integrated into the park improvement project. He said staff is working to complete the remodeling work and the next step is to market the facility, and that is a subject for another retreat item later in the agenda. 2. CITY INFRASTRUCTURE City Administrator Lerud said there are three parts to this discussion item. City Engineer Fauske will go review the plan as it has been presented for the last several months; Mr. Sweeny will present information about financing and the requirements to fund the projects; and Finance Director Joe Rigdon will present information about impacts to property taxes and utility rates. City Engineer Fauske said that almost two thirds of city roads were constructed between 1970 and 1979 when the sewer was installed. As a consequence, these roads are failing at the same time. The proposed plan calls for approximately $25 million to be spent on infrastructure improvements between 2019 and 2026. Mr. Sweeney presented a spread sheet showing the financial impact of the capital improvement plan. He said due to the amount of work that needs to be done, the plan calls for financing the 2019 work with cash on hand, and then bonding for projects from 2020 -2026. The ultimate goal, he said, was that the city will get to a place that the average annual cost of $1.8 million to maintain the infrastructure will be able to be paid with funds on hand and the city can avoid financing costs. Sweeny stressed that all the utility funds need to have rate increases over the next few years to fund normal operations. He said the proposed improvements, particularly in the water and sewer funds are needed whether the proposed capital improvements are done or not. The cost of the western Shorewood stormwater project will require significant increases in storm water utility fees. He noted that when compared with area cities, even with these proposed increases the city's rates in water and sewer will still be below the average of all the other cities, storm water rates will be a little higher than average. He said the city could look to outside funding for a portion of the cost, and what is presented here is the most expensive scenario. Finance Director Joe Rigdon presented the impact on utility rates for this plan. Lerud said that the percentage increases range from nine to twelve percent for the utility funds and suggested that at some point the city might want to consider monthly billing rather than quarterly billing. He said that quarterly billing is the most common in this area, but he thought that by billing monthly it would be easier for utility customers to plan for the payments. The consensus of the council was to examine the costs of monthly billing and consider it in the future. City Council /Staff Retreat Minutes February 7, 2019 Page 3 of 5 Mayor Zerby declared a recess for lunch at 12:20. The meeting was called back to order at 12:40. 3. STAFFING Lerud said there are four main areas for discussion under this topic: city hall, public works, Shorewood Community and Event Center, and parks and planning commission. He said that some of the job descriptions for city hall staff are not accurately reflecting what staff is doing. Starting with human resources, Lerud said that historically the human resources function has not been clearly defined in job descriptions. The various duties are being managed by three or four staff members, and he thought it was too important of a responsibility to not have it clearly spelled out. He said there are several potential options. The first is creating an Assistant City Administrator position and give them the human resources responsibility. He said that is the most common, and it would change the city's organizational chart. He said in his research, there are very few cities with the size of the staff of Shorewood that have an assistant administrator. Lerud said a second option, and one that is starting to emerge, is pairing human resources with the city clerk position. Lerud recommended that the council consider revising the City Clerk's job description to make them primarily responsible for human resources. He said that the City Administrator position has some human resource functions as well and those would remain with the position, but the Administrator's job description will also be revised to accurately reflect what that position is responsible for. Lerud said the second staffing question is about the duties of the full -time administrative assistant. He said the city has one full -time administrative assistant, and the others work in that area on a part -time basis. The full -time administrative position is being trained in some of the duties of City Clerk, and he thought creating a Deputy City Clerk position is warranted for a couple of reasons; first, it provides redundancy in training so staff is cross - trained; it provides an opportunity for upward mobility, and finally, he thought that the full -time administrative assistant position should be differentiated from the part -time positions. The council consensus was to review the position descriptions and combine human resources with the City Clerk position, and also to create a Deputy Clerk position description. Lerud said staff would work on that and bring it back for council approval. Once these positions descriptions are approved, Lerud said he would send them to George Gmach for his review in the salary schedule. The third area of staffing is in public works. Lerud said that staff has looked at the idea of having the street inspector be as staff position rather than through the city's engineering firm. He said he wanted to be very clear, that this suggestion was not due to any concerns over the competency of the current street inspector. He said that in 2018, which was a relatively normal year for projects, the city paid over $130,000 for construction observations, and he said the city could hire a staff person for less than that amount. The other reason to consider having the inspector as a staff person is that the city has internal controls for finance and many other activities, and it made sense to also have an internal control in this area, as the inspector and the engineer work for the same firm. Lerud reiterated that this suggestion is not being made to do with any dissatisfaction with the current arrangement, and if a competent staff inspector could not be found, he would recommend no change to the current situation be made. City Council /Staff Retreat Minutes February 7, 2019 Page 4 of 5 Mayor Zerby asked if the public works director could assume these responsibilities. Council member Sundberg said that she did not think that there was enough time in his schedule to do this work on a regular basis. Director of Public Works Brown said staff would look to put other duties with this position such as managing the right -of -way registration, permitting, and inspection and take the lead in integrating GIS information. The consensus of the council was to direct staff to come up with a position description and bring to council for consideration. Lerud said, as the council will hear in the next topic, there are plans for the Shorewood Community and Event Center (SCEC), and with increased activity it was planned that Twila would transition the majority, or all of her time to the SCEC. He said that her job description needs to be revised because it does not list many of the duties she performs, and he thought that with the council's effort to integrate the SCEC into the Parks, pairing a SCEC coordinator and Parks and Rec coordinator position would work very well. The final area Lerud asked for direction was related to the parks and planning commission. First, he said, he recommended creating a city email account for each of the members rather than having them use their personal email. He said data practices requires that information be managed by the city and he did not want to involve people's private email accounts. The consensus of the council was to create those accounts immediately. The second area he would like council input is whether the parks and planning commission members should receive a per- meeting stipend. He said a lot is asked of commission members and he thought a small meeting payment is warranted. There was a discussion about whether a meeting fee should be paid. The council directed Lerud to survey area cities to see if other cities are paying their commission members for meeting attendance. SHOREWOOD COMMUNITHY AND EVENT CENTER Lerud gave a presentation on historical data for the SCEC. He said over the past four years expenses have decreased and revenue has increased resulting in a lower operating deficit. He said that the total number of annual events have increased 20 percent over the past four years. The key to increasing revenue, he said, was to increase the number of rentals. He provided information about program usage and what programs, kitchen rentals, and weekend and evening rentals produce. He said that although rentals account for about 15 percent of the total facility events, it generates approximately 75 percent of the revenue. To increase the number of rentals, he said staff has worked over the past few months to come up with promotion and marketing ideas, and those were presented in the marketing and promotion plan. Additional ideas expressed by the council included sales events, sports swaps, garden swaps, and a spring open house. Lerud said that staff believes it can perform on the plan as presented and that results would be reviewed at the end of the year and then report to the council. He said if there are additional marketing or promotional requirements, that an outside consultant would have to assist the city in that effort. The consensus of the council was that the plan was a good start and staff should proceed in implementing. 5. OTHER City Council /Staff Retreat Minutes February 7, 2019 Page 5 of 5 Mayor Zerby said another item he would like to discuss is the process for development projects in the city. He said the recent concept plan on the property at Eureka and Highway 7 has led him to ask if there should be changes in the process and recommended the council have input earlier in the process. Lerud said that the process is that a developer approaches the city with an idea and staff reviews and comments. He used the Smithtown Crossing proposal last year as an example. He said staff does the initial review and if it meets the minimum requirements then it proceeds as a pre- concept plan to the planning commission and city council. He said if the proposal doesn't meet those minimum requirements, staff advises the developer and they chose whether or not to proceed. Planning Director Darling said that according to the city code, the pre- concept goes to the planning commission and then to the city council for their input prior to any plat or other development costs being incurred. The developer then makes a decision if they want to proceed or not. There as discussion about how the public receives notice. Included in the discussion was the city requiring a sign on the property where development is considered that would alert neighbors of the proposal as well as posting the information on the city's website about details. Mayor Zerby said it was important that the public and council be heard early in the project rather than at the last step where this is little opportunity for project revision. Darling said that is a goal of the process and would work to ensure that adequate notice is available for potential projects. Council member Labadie said she has heard concerns from a traffic committee about what has been done — or not done related to their recommendations. Mayor Zerby said he thought it was critical that the council's expectations are clearly communicated to a committee that it creates. With no other business a motion to adjourn was made by Sundberg, second by Johnson, all voted in favor and the meeting adjourned at 2:20 P.M. Respectfully Submitted, Greg Lerud, City Administrator Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD CITY COUNCIL WORK SESSION MEETING COUNCIL CHAMBERS MONDAY, FEBRUARY 11, 2019 6:00 P.M. MINUTES 1. CONVENE CITY COUNCIL WORK SESSION MEETING Mayor Zerby called the meeting to order at 6:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Johnson (arrived at 6:25 p.m.), Labadie, and Sundberg; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: Councilmember Siakel B. Review Agenda Sundberg moved, Labadie seconded, approving the agenda as presented. Motion passed 3/0. 2. REFUSE COLLECTION SURVEY REVIEW City Administrator Lerud stated that the Council met with Peter Leatherman on January 11, 2019 regarding possible survey questions. He stated that a draft list of questions has been created by Mr. Leatherman and is included in the packet for discussion. Councilmember Sundberg noted that the original price was based on twenty questions and there is an additional charge of one - hundred thirty dollars each time another question is added. She asked what Mr. Leatherman thinks is the "magic number" of questions for this type of survey. Peter Leatherman stated that twenty questions is a very short survey because it is only focusing on one issue. He stated that the average City survey is about one - hundred twenty questions because they usually cover more broad topics. Councilmember Sundberg confirmed that the questions have been crafted to not be leading one way or the other. Mr. Leatherman stated that is the goal of all the questions to be neutral to illicit the opinion of the people. He reviewed the suggested survey questions that they have submitted. Councilmember Sundberg asked why the questions related to cost were asked towards the beginning. Mr. Leatherman explained that questions eight through twelve will be rotated so there is no positional bias. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 2 of 3 Councilmember Labadie stated that she does not like the first question that asks if there are any problems with their hauler because she does not think people like to identify a problem right away. She suggested that it be placed further down the list of questions. Mayor Zerby stated that a question that he was considering including was if residents had ever changed their hauler choice and why they chose to do so. The Council discussed possible questions and the order in the survey and how to streamline some of the longer questions. City Administrator Lerud noted that the survey will come back to the Council after tonight's discussion for final approval. He suggested different wording for question number seven and asked that question eight be removed. He noted that he feels question thirteen will need to be reworded. He suggested that questions nineteen through twenty -nine be removed but include a question regarding the value of the recycling services. Councilmember Johnson arrived at the meeting. The Council discussed yard waste, organics and spring clean -up or larger item type questions. Councilmember Labadie asked if the City has had many instances of random dumping of items that Public Works has had to deal with. Public Works Director Brown stated that they do find couches and mattresses and noted that many people do try to take advantage of the large refuse containers in the parks. Councilmember Sundberg asked why one of the demographics questions was related to age. Mr. Leatherman explained that the demographics questions help cross tab demographic differences and also helps to validate against the U.S. Census to make sure they have a good cross section of the City. The Council suggested removing question forty -two and the possibility of including a question to ask what they are currently paying for their services to give the residents some benchmarking data that shows what companies are charging. The Council determined that they did not need to ask what people are currently paying. Councilmember Sundberg asked if the introduction information was clear enough so people understood that the City is just taking a look at this situation. She stated that one of the big misperceptions is that the Council has already made a decision which is not the case. Mr. Leatherman stated that he will add some language to the introduction that makes that clear. City Administrator Lerud stated that the goal is to bring this back before the Council on February 25, 2019. 3. ADJOURN Labadie moved, Sundberg seconded, Adjourning the City Council Work Session Meeting of February 11, 2019, at 6:51 P.M. Motion passed 4/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 3 of 3 ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 11, 2019 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call 2C 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: Councilmember Siakel B. Review Agenda Mayor Zerby noted that per staff recommendation, item 8A has been removed. Labadie moved, Johnson seconded, approving the agenda as amended with the removal of item 8A. Motion passed 4/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Councilmember Sundberg asked about the replacement pick -up truck and how pricing was established. Public Works Director Brown stated that the proposed purchases came from the State contract pricing. Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of January 28, 2019 B. City Council Regular Meeting Minutes of January 28, 2019 C. Approval of the Verified Claims List D. Authorize Purchase of Public Works Equipment — Bucket Truck E. Authorize Purchase of MRX Water Meter Reading Unit F. Approve Phase Retirement Plan for Joe Pazandak CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 2 of 9 G. Approving Commission Appointments, RESOLUTION 19 -016, "A Resolution Making Appointments to the Shorewood Planning Commission and Parks Commission." H. Authorize Purchase of Public Works Equipment — Pick -up Truck I. Accept Improvements and Authorize Final Payment for Badger Park Phase 2 Improvements, City Project, 17 -09, RESOLUTION 19 -017, "A Resolution Accepting the Constructed Improvements and Authorizing Final Payment for the Badger Park, Phase 2 Improvements, City Project 17 -09 ". J. Special Assessment Removal from Hennepin County Assessment Rolls, RESOLUTION 19 -018, "A Resolution Authorizing a Special Assessment Removal from the Hennepin County Special Assessment Rolls." K. Appointment to Recycling Advisory Committee Motion passed 4/0. 3. MATTERS FROM THE FLOOR Mary Dvorak, 5925 Cathcart Drive, shared her concerns about 5G and its potential health effects and asks that the City consider the research that has been done before they allowed it to be put into the City. She noted that she has spoken with many computer people who say they would not want 5G in their homes because it is too dangerous. She listed off some of the health issues that may result from proximity to 5G. She stated that Marin County in California was successfully able to stop the installation of 5G in their county by saying that it was aesthetically not compatible with their city. She stated that she feels that is a massive health experiment on people all over the world. She asked the City to take a look at the information on 5G being related to health dangers. She stated that the work has already begun on Smithtown Road and she feels the City should have a say as to whether they want 5G to be in the City. Mayor Zerby asked Ms. Dvorak to leave the information she has gathered and it will be distributed to the Council. Councilmember Sundberg asked if the City did have a choice to allow 5G or not. City Administrator Lerud stated that he did not know the answer to that question. Mayor Zerby asked for staff to bring back information to the Council on 5G services. Peter Holmberq, 5955 Caied Lane, stated that he would like to talk about garbage service and asked if he could get a feel from the Council if they are for or against organized collection. Mayor Zerby stated that he doesn't believe anyone on the Council has made up their minds and are simply gathering information and preparing to survey residents. Mr. Holmberg asked why the City wouldn't just send out a letter to all of the residents and get a yes or no opinion that way rather than spending money for a sample of residents. He stated that CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 3 of 9 he thinks there are larger issues for the City to concern themselves with other than garbage. He gave examples of issues in the City, such as yards in his neighborhood flooding and a recent house fire in his neighborhood where none of the fire hydrants had been plowed out for easy access. He stated that there is a website that has a website called haulersforchoice.com that have a lot of information. He stated that he feels road degradation as a reason for organized collection is not true reason because the garbage trucks are not doing a lot of damage to roads. He stated that he does not think it is the City's job to tell him who he can use for his garbage collection. He stated that he would also like to ask the City to install a speed bump on Beverly Drive and Cajed Lane. Councilmember Sundberg stated that the Council is looking to get a fair and unbiased cross section from the City with regard to organized hauling, which is why they are planning to conduct the survey. She noted that there have been no decisions made on this issue and it is a legitimate issue for the City to be looking into. Mayor Zerby stated that the Council has been dealing with drainage issues on the west end of town and is already working on ways to address the issues Mr. Holmberg listed. He asked Public Works Director Brown to touch on the fire hydrant issue that was raised by Mr. Holmberg. Public Works Director Brown stated that this year because of the depth of snow, they have been going on between snow events to clear the hydrant areas. Mr. Holmberg noted that he has not seen a hydrant dug out in about five years. Councilmember Johnson stated that the single most expensive thing the City spends its money on are the roads, so it does need to be considered as part of the discussion on organized garbage collection. 4. PUBLIC HEARING A. Enchanted Point Street Reclamation Project City Engineer Fauske stated that Enchanted Point is currently a gravel road and according to the City policy will be assessed. She reviewed the project location and the planned surface and drainage improvements. She reviewed the typical concerns residents have with this type of project, the estimated project cost and funding sources. She noted that the City policy is to assess one - hundred percent of the costs for an upgrade from gravel to paved roadway. She explained that the calculation comes out to an estimated thirteen - thousand, six - hundred twenty dollars for the eighteen assessable properties. She briefly reviewed the proposed project schedule. Mayor Zerby opened the Public Hearing for comment at 7:28 p.m Justin Robinette, 4530 Enchanted Point, stated that he has lived here for about a year. He asked what is required with the assessment and noted that only Enchanted Point is being assessed and no other portion of the project is being assessed. He noted that his house is pretty modest compared to many of the lakeshore homes that are near him and stated that the financial impact of the assessment on his family will be different than for the homes that hold far greater value than his. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 4 of 9 City Engineer Fauske explained that City's policy is for one - hundred percent assessment when a road is being upgraded from gravel to pavement. She noted that Enchanted Point is the only street that is not currently paved which is why those homes are being assessed and not the others in the project. Mr. Robinette stated that he believes this street is not a typical City street because it is all about seclusion, nature and trees. He thinks that everyone who bought a house there bought it for the seclusion and does not think that changing the road will substantially increase the value of the homes. He asked if there was another way to assess for the project rather than per unit. Mayor Zerby explained the way roads have been paved in the past and that each unit receives benefit when the road is improved. City Attorney Keane stated that benefit valuation goes to the property and not to the improvements to the property. He asked City Engineer Fauske if the City was only assessing fifteen percent of the total project. City Engineer Fauske stated that this portion of the project would be assessed at one - hundred percent for the paving portion, but agreed that it is approximately fifteen percent of the total project cost. Public Works Director stated that Enchanted Point is a reclamation project, so one - hundred percent of the project will be assessed to the adjacent property owners, which includes paving and sub -base preparation. City Administrator Lerud noted that the assessment come from property taxes, so once it is in the system, the higher valued homes will pay more for the assessment. Mr. Robinette stated that he does not know how many times the neighborhood had been reached out to see if they wanted this roadway improvement. He noted that Planning Director Darling and City Engineer Fauske did meet with him a few weeks ago to explain the project to him. He asked if the neighborhood had ever been asked if they actually wanted the road paved. City Engineer Fauske stated that there have been two open houses in the last few months regarding this project. She noted that the weather was not great for either date, so after each meeting there were some phone calls and the City has gotten feedback on the project. She stated that there has not been a lot of objection to the paving project. She noted that because of the weather events on the two previous open house dates, staff has discussed holding another open house in an effort to reach more of the residents. Mayor Zerby noted that there will be a few other opportunities for residents to address the Council with their concerns throughout the process. City Engineer Fauske stated that there is an option of bidding the paving of Enchanted Point as an alternate to the project which would allow the Council to potentially hold back that portion of the project if they decided not to move ahead with paving that portion. Councilmember Sundberg asked if other communities assessed based on property value rather than per unit. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 5 of 9 City Engineer Fauske stated that assessment based on property value is not allowed. City Attorney Keane stated that the uniformity requirement does not preclude assessing by area of the lot and does not have to be on a per lot basis. Councilmember Johnson noted that one of the largest lots is a non - profit community association. City Attorney Keane stated that the City can assess a non - profit parcel but reminded the Council that tonight's public hearing is regarding the improvement and a separate assessment public hearing will be held at a later date. Councilmember Sundberg stated that she understands Mr. Robinette's frustration with recently buying a property and now being faced with an assessment. She commended Mr. Robinette for being so respectful in his interaction with the Council. Mayor Zerby asked if there was a cost savings of not moving forward with this portion of the project. City Engineer Fauske stated that there would be a cost savings but does not know how much. Public Works Director Brown stated that if the City does not move forward with paving at this time, he expects that the City will need to do some sort of improvement project, such as an autoseal, that will also carry a cost. Councilmember Labadie asked if one of the other improvement possibilities such as sealcoating over the gravel would also be assessed to the property owners. She asked how long a temporary seal coat would give to the roadway. Public Works Director Brown stated that he does not believe the City would assess those costs and would expect it to benefit the road for four or five years. Councilmember Sundberg stated that she would like to offer a third open house in order to give the residents another opportunity to find out about the project and give their feedback. Councilmember Labadie stated that this project is on the calendar and because there will be other opportunities for residents to come and share their feedback, she would like to see the City stay on the proposed time frame and deadline for the project. Mr. Robinette thanked the Council for taking the time to listen to him and reiterated that he hopes that there is an alternative to the assessment. Mayor Zerby asked Mr. Robinette how he found out about the public hearing. Mr. Robinette explained that he had received an e-mail about the public hearing and something in the mail that said that construction and planning was moving forward. City Engineer Fauske noted that he should have received a mailing regarding the public hearing as well. She stated that she will verify that the notices were sent out to the proper residents. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 6 of 9 Jack Molin, 4405 Enchanted Point, stated that he owns this property but resides in the City of Roseville. He stated that he agrees with Mr. Robinette's point about the seclusion of the road. He stated that he understands the advantage of improving the road and feels the way the City is approaching the assessment is fair. He stated that he feels that Enchanted Point is unique and his concern is the stormwater issues on his property because he is in a low spot. He stated that he has spoken with the project manager and the City Engineer about the details because he wants to make sure this is addressed as part of the project. He stated that if he pays an assessment, he would like to receive benefit. Mayor Zerby stated that stormwater management is always a big part of the road projects in the City. There being no additional public comment, Mayor Zerby closed the Public Hearing at 7:57 p.m. 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING A. Planning Commissioner Eggenberger reporting on the Regular Planning Commission meeting on January 15, 2019 and on the Joint Planning /Parks Commission Work Session on January 15, 2019 Planning Commissioner Eggenberger stated that he shoveled out the fire hydrant near his home this morning and urged other City residents to do the same. He gave a brief overview of the January 15, 2019 meetings as reflected in the minutes from those meetings. 8. ENGINEERING /PUBLIC WORKS A. Approve Resolution Finding of Public Purposes, Authorize Petition for Easement Acquisition at 5625 Shorewood Lane, PID 3311723140036 Removed from the agenda. B. Authorize Plans and Specifications for Enchanted Point Street Reclamation Project, City Project 18 -11 Engineer Fauske noted that she would keep things brief since this item was discussed as part of the Public Hearing earlier in the meeting. She stated that this item is to authorize plans and specifications for the Enchanted Point Street reclamation project. Mayor Zerby stated that he does not want to derail the project, but would like to hold another open house and notify the residents of the other opportunities for them to speak to the Council. He stated that he thinks the project has merit and would like to proceed with plans and specifications for this project. He stated that he is also open to discussing the assessment policy. Councilmember Sundberg stated that she supports the idea of keeping the process moving while giving residents more opportunities to give feedback. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 7 of 9 Sundberg moved, Labadie seconded, Adopting RESOLUTION 19 -020, "A Resolution Authorizing Preparation of Plans and Specifications for the Enchanted Point Street Reclamation Project, City Project 18-11", and to schedule an additional open house and communicate other opportunities for residents to give feedback to the Council. Motion passed 4/0. C. Approve Change Order for Boulder Bridge Well Control Project, City Project 18 -01 Public Works Director Brown stated that the roofing has been completed as well as the majority of the siding. He noted that the homeowner's association has reported that they are pleased with the appearance of the well house. He explained that there are some changes to the location of the instruments and process piping for monitoring flows from the well which is the reason for the change order. Johnson moved, Sundberg seconded, Adopting RESOLUTION 19 -021, "A Resolution Approving Change Order No. 2 for the Boulder Bridge Motor Control Center Replacement Project, City Project 18 -01 ". Motion passed 4/0. 9. GENERAL /NEW BUSINESS A. Approve Contract with The Davey Tree Expert Company for Arborist Services City Administrator Lerud stated that the City has had a contract with S &S Tree Service which does business as Davey Tree since 2016. He noted that staff has been satisfied with the quality of work provided by them and recommends renewing the contract. Councilmember Sundberg asked what the annual payment has been to S &S Tree Service. City Administrator Lerud stated that he does not know but they can find out and get that information back to the Council. Public Works Director Brown stated that he is working on the annual forestry report and plans to present it at the next Council meeting and noted that he will also include information on what the City has spent. Councilmember Johnson asked that the report include the number of allotted resident visits included in their services. Johnson moved, Labadie seconded, Approving the Contract with The Davey Tree Expert Company for Arborist Services. Motion passed 4/0. B. Regional Trail Crossing at County Road 19 City Administrator Lerud explained that in 2012 Tonka Bay and Shorewood participated in a feasibility study for a bridge over County Road 19. He explained that at the time the project did not move forward because the costs came in much higher than anticipated. He stated that Mayor Zerby and Tonka Bay Mayor De LaVega have discussed the possibility of reviving the idea of a bridge. He noted that he and the Tonka Bay city administrator have crafted a proposed resolution CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 8 of 9 for the two cities to adopt that supports the effort of taking another look at a bridge crossing at County Road 19. He stated that this resolution is slated to be on Tonka Bay's agenda at their February 12, 2019 meeting. Councilmember Sundberg asked if there was any assessment on how the crossing has worked. City Administrator Lerud stated that he knows that there are a lot of "near misses" which are hard to document. Councilmember Johnson noted that he had been rear ended at this location because he stopped for bicyclist. He stated that he would also like to take a look at a pedestrian tunnel in addition to a pedestrian bridge. Labadie moved, Johnson seconded, Adopting RESOLUTION 19 -022, "A Resolution Regarding the Safety of the Regional Trail Crossing at County Road 19 in Shorewood and Tonka Bay." Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Mill Street Update City Engineer Fauske stated that Excelsior is looking at a possible Mill Street trail connection and will continue to update the Council as information is available. Other Director Brown stated there have been incidents during some of the last snow events where plows have not been able to make it all the way down some of the narrower streets because people have parked their cars in the street and blocked access. He asked residents to refrain from parking in the street to allow the City to clear the roadways. Mayor Zerby stated that the City had talked about implementing snow emergency rules and suggested the City consider revisiting that topic before next winter. Planning Director Darling stated that Excel Energy is moving forward in design phase for the light at Ferncroft with installation expected in May. City Attorney Keane stated that staff has met with WSB regarding Grant Street. He stated that they are gathering additional information and looking at the options in greater detail. He stated that WSB has acknowledged responsibility for the elevation and sizing of the pipe. He stated that solutions are still being discussed. B. Mayor and City Council Mayor Zerby stated that there was a house fire on Brentridge Drive yesterday. He stated that he would like to find a way to get more information from the fire department to the Council. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES FEBRUARY 11, 2019 Page 9 of 9 Councilmember Labadie stated that she will bring this request to her next meeting with Chief Gerber. Councilmember Johnson noted that he had listened a bit to the scanner during the house fire and would like a quick tutorial on fire hydrant access in this type of situation. Councilmember Labadie noted that she would also be interested in this information and will mention it to the Chief Gerber as well. Councilmember Johnson noted that both this fire and the recent fire on Cathcart started in the garages and suggested that the fire department distribute some helpful information about avoiding these kinds of fires in garages. Councilmember Labadie stated that she will also pass along this request to the Chief Gerber. Councilmember Sundberg stated that she would also like to know if the new ladder truck was used at this fire. 11. ADJOURN Labadie moved, Johnson seconded, Adjourning the City Council Regular Meeting of February 11, 2019, at 8:34 P.M. Motion passed 4/0. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: February 25, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65219 - 65248 & ACH 409,266.28 Total Claims $409,266.28 We have also included a payroll summary for the payroll period ending February 17, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 72,786.23 CASH AND INVESTMENTS 101 -11- 4103 -0000 1,716.64 0.00 PART -TIME 101 -11- 4122 -0000 131.31 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4101 -0000 10,786.58 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 456.00 0.00 PART -TIME 101 -13- 4121 -0000 843.19 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 791.82 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 93.34 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.44 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.89 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 377.75 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 28.32 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,312.68 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 398.49 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 403.73 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 36.83 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 7,256.89 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 544.22 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 509.67 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 1,106.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 39.08 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 4,879.98 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 232.79 0.00 OVERTIME 101 -32- 4105 -0000 327.00 0.00 STREET PAGER PAY 101 -32- 4121 -0000 352.82 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 496.03 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,580.76 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 403.88 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 13,842.42 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 1,430.64 0.00 OVERTIME 101 -33- 4121 -0000 1,000.21 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (02115/2019 - 12:52 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4122 -0000 956.65 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 255.74 0.00 EMPLOYEE INSURANCE - CITY 101 -33- 4151 -0000 965.18 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 2,050.85 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 134.28 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 174.85 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 195.22 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,043.02 0.00 FULL -TIME REGULAR 101 -53- 4103 -0000 1,020.00 0.00 PART -TIME 101 -53- 4121 -0000 78.24 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 156.36 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 52.86 0.00 WORKERS COMPENSATION FUND Total: 72,786.23 72,786.23 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 2,096.11 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,325.46 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 447.22 0.00 PART -TIME 201 -00- 4121 -0000 99.38 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 130.49 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 75.97 0.00 WORKERS COMPENSATION FUND Total: 2,096.11 2,096.11 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 9,694.42 CASH AND INVESTMENTS 601 -00- 4101 -0000 5,846.50 0.00 FULL -TIME REGULAR 601 -00- 4102 -0000 1,439.21 0.00 OVERTIME 601 -00- 4105 -0000 192.84 0.00 WATER PAGER PAY 601 -00- 4121 -0000 559.93 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 522.46 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 823.91 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 309.57 0.00 WORKERS COMPENSATION FUND Total: 9,694.42 9,694.42 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 4,759.45 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,246.94 0.00 FULL -TIME REGULAR 611 -00- 4105 -0000 192.84 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 257.12 0.00 PERA CONTRIB - CITY SHARE PR - G/L Distribution Report (02115/2019 - 12:52 PM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4122 -0000 253.27 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 668.24 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 141.04 0.00 WORKERS COMPENSATION FUND Total: 4,759.45 4,759.45 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 605.63 CASH AND INVESTMENTS 621 -00- 4101 -0000 473.05 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 35.49 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 19.19 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.76 0.00 WORKERS COMPENSATION FUND Total: 605.63 605.63 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,603.59 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,201.32 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 89.11 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 92.22 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 34.04 0.00 WORKERS COMPENSATION FUND Total: 1,603.59 1,603.59 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 91,545.43 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 43,775.76 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 9,718.11 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,301.29 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,745.78 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 10,031.60 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,900.97 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 4,594.92 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 2,378.09 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 145.83 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2181 -0000 0.00 1,378.78 DISABILITY INSURANCE 700 -00- 2183 -0000 0.00 1,535.00 HEALTH SAVINGS ACCOUNT 700 -00- 2184 -0000 0.00 591.30 DENTAL DELTA 700 -00- 2185 -0000 0.00 448.00 DENTAL - UNION FUND Total: 91,545.43 91,545.43 PR - G/L Distribution Report (02115/2019 - 12:52 PM) Page 3 Account Number Debit Amount Credit Amount Description Report Total: 183,090.86 183,090.86 PR - G/L Distribution Report (02115/2019 - 12:52 PM) Page 4 Accounts Payable Completer Check Proof List by Vendor User: mnguyen Printed: 02/21/2019 - 9:51AM Batch: 00002.02.2019 - CC -02 -25 -219 , 7 '' 7 City of Invoice No Description Amount Payment Date Acct Number Reference Vendor: 364 ACCELA, INC. Check Sequence: 1 ACH Enabled: True INV- ACC43892 Web Payments - Online Bills 256.50 02/25/2019 601 -00 -4450 -0000 INV- ACC43892 Web Payments - Online Bills 256.50 02/25/2019 611 -00- 4450 -0000 Check Total: 513.00 Vendor: 4 AFSCME CO 5 MEMBER HEALTH FUND Check Sequence: 2 ACH Enabled: True February -2019 PR Batch 00002.02.2019 Dental - Union 448.00 02/15/2019 700 -00- 2185 -0000 PR Batch 00002.02.2019 Dental - Union Check Total: 449.00 Vendor: 1004 ALAN BRANHAGEN Check Sequence: 3 ACH Enabled: False 2019- GardenFair 2019- GardenFair 100.00 02/25/2019 201 -00- 4248 -0000 Check Total: 100.00 Vendor: 1005 JACK & ANNE CARTER Check Sequence: 4 ACH Enabled: False 5705SmithtwnWay Escrow& Application Fee Refund - 5705Smithl 1,200.00 02/25/2019 101 -00- 3413 -0000 5705SmithtwnWay Escrow& Application Fee Refund - 5705Smithl 1,000.00 02/25/2019 990 -00- 2200 -0000 Check Total: 2200.00 Vendor: 915 CINTAS Check Sequence: 5 ACH Enabled: False January -2019 Monthly Svc - PWs 1,693.86 02/25/2019 101 -32 -4400 -0000 Check Total: 1,693.86 Vendor: 150 CLASSIC CLEANING COMPANY, LLC Check Sequence: 6 ACH Enabled: False 27779 City Hall Monthly Svc 495.00 02/25/2019 101 -19 -4400 -0000 27780 Public Works Monthly Svc 295.00 02/25/2019 101 -32 -4400 -0000 Check Total: 790.00 Vendor: 573 COMPASS MINERALS AMERICA Check Sequence: 7 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 398710 Salt 5239.89 02/25/2019 101 -33- 4245 -0000 400972 Salt 2,673.12 02/25/2019 101 -33- 4245 -0000 403555 Salt 2,732.95 02/25/2019 101 -33- 4245 -0000 Check Total: 10,645.96 Vendor: 3 DELTA DENTAL OF MINNESOTA Check Sequence: 8 ACH Enabled: True February -2019 PR Batch 00002.02.2019 Dental - Non Union 591.30 02/15/2019 700 -00- 2184 -0000 PR Batch 00002.02.2019 Dental - Non Uni Check Total: 591.30 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 9 ACH Enabled: True 669819 Enchanted Point IMP - Bids 130.90 02/25/2019 404 -00 -4620 -0023 669820 Ord. No. 562 53.55 02/25/2019 101 -13- 4351 -0000 670000 Ord. No. 562 34.70 02/25/2019 101 -13- 4351 -0000 Check Total: 219.15 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 10 ACH Enabled: True GagnonNathan Gagnon Nathan - Payroll Return -2.64 02/15/2019 700 -00- 2172 -0000 PR Batch 00002.02.2019 Federal Income 7 GagnonNathan Gagnon Nathan - Payroll Return -8.41 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Medicare Emplo, GagnonNathan Gagnon Nathan - Payroll Return -8.41 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Medicare Emplo, GagnonNathan Gagnon Nathan - Payroll Return -35.96 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Federal Income 7 GagnonNathan Gagnon Nathan - Payroll Return -35.96 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Federal Income 7 PR -02 -18 -2019 PR Batch 00002.02.2019 Medicare Employee Pc 950.69 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Federal Income 7 PR -02 -18 -2019 PR Batch 00002.02.2019 Medicare Employer Po 950.69 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 Medicare Emplo, PR -02 -18 -2019 PR Batch 00002.02.2019 Federal Income Tax 5,301.29 02/15/2019 700 -00- 2172 -0000 PR Batch 00002.02.2019 Federal Income 7 PR -02 -18 -2019 PR Batch 00002.02.2019 FICA Employee Portio 4,065.11 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 FICA Employee] PR -02 -18 -2019 PR Batch 00002.02.2019 FICA Employer Portioi 4,065.11 02/15/2019 700 -00- 2174 -0000 PR Batch 00002.02.2019 FICA Employer 1 Check Total: 15241.51 Vendor: UB "00229 Steven Gabbert Check Sequence: 11 ACH Enabled: False Refund Check 30.32 02/11/2019 631 -00- 2010 -0000 Refund Check 30.31 02/11/2019 621 -00- 2010 -0000 Refund Check 70.72 02/11/2019 611 -00- 2010 -0000 Refund Check 60.63 02/11/2019 601 -00- 2010 -0000 Check Total: 191.98 Vendor: 6 HEALTH PARTNERS -GROUP Check Sequence: 12 ACH Enabled: False February -2019 PR Batch 00001.02.2019 Health Ins - CoPay 3,596.88 02/04/2019 700 -00- 2171 -0000 PR Batch 00001.02.2019 Health Ins - CoPi February -2019 PR Batch 00001.02.2019 Health Insurance -HSA 6,121.23 02/04/2019 700 -00- 2171 -0000 PR Batch 00001.02.2019 Health Insurance February -2019 PR Batch 00002.02.2019 Health Ins - CoPay 3,596.88 02/15/2019 700 -00- 2171 -0000 PR Batch 00002.02.2019 Health Ins - CoPi AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference February -2019 PR Batch 00002.02.2019 Health Insurance -HSA 6,121.23 02/15/2019 700 -00- 2171 -0000 PR Batch 00002.02.2019 Health Insurance Check Total: 19,436.22 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 13 ACH Enabled: True 1000122766 Monthly Radio Fleet &MESB 130.38 02/25/2019 101 -32- 4321 -0000 Check Total: 130.38 Vendor: UB "00230 Scott Honour Check Sequence: 14 ACH Enabled: False Refund Check 10.14 02/11/2019 631 -00- 2010 -0000 Refund Check 10.14 02/11/2019 621 -00- 2010 -0000 Refund Check 20.28 02/11/2019 601 -00- 2010 -0000 Refund Check 23.65 02/11/2019 611 -00- 2010 -0000 Check Total: 64.21 Vendor: 896 HUEBSCH SERVICES Check Sequence: 15 ACH Enabled: True 4239942 SSCC Mats 32.00 02/25/2019 201 -00 -4400 -0000 4239942 City Hall Mats 90.03 02/25/2019 101 -19 -4400 -0000 Check Total: 122.03 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 16 ACH Enabled: False PR -02 -18 -2019 PR Batch 00002.02.2019 Deferred Comp Flat At 4,432.00 02/15/2019 700 -00- 2176 -0000 PR Batch 00002.02.2019 Deferred Comp F PR -02 -18 -2019 PR Batch 00002.02.2019 Deferred Comp Percen 162.92 02/15/2019 700 -00- 2176 -0000 PR Batch 00002.02.2019 Deferred Comp F Check Total: 4,594.92 Vendor: 226 INTEGRATED FIRE & SECURITY Check Sequence: 17 ACH Enabled: False 75979 Annual Monitoring 335.40 02/25/2019 101 -19 -4400 -0000 75980 Annual Monitoring 335.40 02/25/2019 101 -32 -4400 -0000 Check Total: 670.80 Vendor: 686 KANSAS CITY LIFE INSURANCE COMPAN Check Sequence: 18 ACH Enabled: True February -2019 PR Batch 00002.02.2019 Long Term Disability 645.72 02/15/2019 700 -00- 2181 -0000 PR Batch 00002.02.2019 Long Term Disat February -2019 PR Batch 00002.02.2019 Short Term Disability 733.06 02/15/2019 700 -00- 2181 -0000 PR Batch 00002.02.2019 Short Term Disat Check Total: 1,378.78 Vendor: 247 DREW KRIESEL Check Sequence: 19 ACH Enabled: False January -2019 Events Program/Class Services 447.00 02/25/2019 201 -00- 4248 -0000 January -2019 Building General Supplies Exp 13.00 02/25/2019 201 -00- 4245 -0000 January -2019 Building Maint. Services 537.00 02/25/2019 201 -00 -4400 -0000 AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 997.00 Vendor: 251 LAKE MINNETONKA CONSERVATION DISI Check Sequence: 20 ACH Enabled: True 1stQIr -2019 Quarterly Levy Payment 8,214.50 02/25/2019 101 -11- 4433 -0000 Check Total: 8214.50 Vendor: 968 LOUCKS, INC. Check Sequence: 21 ACH Enabled: False 35264 Badger Park Rehabilitaion 1,247.99 02/25/2019 402 -00 -4680 -0000 Check Total: 1247.99 Vendor: 965 MCI COMM SERVICE Check Sequence: 22 ACH Enabled: False 6N372302- 021119 952- 470 - 9605- Amesbury 33.71 02/25/2019 601 -00- 4394 -0000 6N372303- 021119 952- 470 - 9606 - Amesbury 33.71 02/25/2019 601 -00- 4394 -0000 Check Total: 67.42 Vendor: 279 METROPOLITAN COUNCIL (WASTEWATE. Check Sequence: 23 ACH Enabled: True 1091864 Monthly waste water Svc 72,430.21 02/25/2019 611 -00- 4385 -0000 Check Total: 72,430.21 Vendor: 453 METROPOLITAN COUNCIL (SAC) Check Sequence: 24 ACH Enabled: False January- 2019 -SAC Quarterly SAC Report 4,920.30 02/25/2019 611 -00- 2082 -0000 Check Total: 4,920.30 Vendor: 946 MIDWEST CIVIL CONSTRUCTORS, LLC Check Sequence: 25 ACH Enabled: False PV #6 -P- 02925 -24 P.V. #6 - Project #2925 -24- Riviera Ln & Shwd L 44,667.86 02/25/2019 404 -00 -4680 -0020 Check Total: 44,667.86 Vendor: 426 MINNESOTA LANDSCAPE ARBORETUM Check Sequence: 26 ACH Enabled: False 2019- GiftCard 9 Gift Cards 200.00 02/25/2019 101 -13- 4331 -0000 Check Total: 200.00 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 27 ACH Enabled: True GagnonNathan Gagnon Nathan - Payroll Return -12.69 02/15/2019 700 -00- 2173 -0000 PR Batch 00002.02.2019 State Income Tax PR -02 -18 -2019 PR Batch 00002.02.2019 State Income Tax 2,745.78 02/15/2019 700 -00- 2173 -0000 PR Batch 00002.02.2019 State Income Tax Check Total: 2,733.09 AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 800 MINNESOTA DEPARTMENT OF AGRICULTI Check Sequence: 28 ACH Enabled: False 20194965 - Schroe Pesticide License Renewal -Scott Schroeder 10.00 02/25/2019 101 -32 -4437 -0000 Check Total: 10.00 Vendor: 305 MNSPECT, LLC Check Sequence: 29 ACH Enabled: True 7740 Inspection Services 1,645.00 02/25/2019 101 -24 -4400 -0000 Check Total: 1,645.00 Vendor: 317 JEREMY NORMAN Check Sequence: 30 ACH Enabled: False 2019ArcticFever 2019 Arctic Fever Expense Reimbursement 124.27 02/25/2019 101 -53 -4441 -0000 Check Total: 124.27 Vendor: UB "00231 Northern Value Group, LLC Check Sequence: 31 ACH Enabled: False Refund Check 169.43 02/19/2019 631 -00- 2010 -0000 Refund Check 169.44 02/19/2019 621 -00- 2010 -0000 Refund Check 395.35 02/19/2019 611 -00- 2010 -0000 Check Total: 734.22 Vendor: 322 OFFICE DEPOT Check Sequence: 32 ACH Enabled: False 267172890001 General Supplies 64.58 02/25/2019 101 -13- 4200 -0000 Check Total: 64.59 Vendor: 524 ONCE UPONA SIGN, LLC Check Sequence: 33 ACH Enabled: False 9 Logo News Equipment 315.00 02/25/2019 403 -00 -4640 -0000 Check Total: 315.00 Vendor: 665 OPTUM BANK Check Sequence: 34 ACH Enabled: True PR -02 -18 -2019 PR Batch 00002.02.2019 HSA - OPTUM BANK 1,535.00 02/15/2019 700 -00- 2183 -0000 PR Batch 00002.02.2019 HSA - OPTUM B. Check Total: 1,535.00 Vendor: 9 PERA Check Sequence: 35 ACH Enabled: True PR -02 -18 -2019 PR Batch 00002.02.2019 MN -PERA Deduction 4,132.60 02/15/2019 700 -00- 2175 -0000 PR Batch 00002.02.2019 MN -PERA Dedu PR -02 -18 -2019 PR Batch 00002.02.2019 MN PERA Benefit Em 4,768.37 02/15/2019 700 -00- 2175 -0000 PR Batch 00002.02.2019 MN PERA Benet Check Total: 9,900.97 Vendor: 864 QUALITY FLOW SYSTEMS, INC. Check Sequence: 36 ACH Enabled: False 36567 Repair 874.46 02/25/2019 611 -00 -4400 -0000 AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 6 Check Total: 874.46 Vendor: 1006 CARL ROSEN Check Sequence: 37 ACH Enabled: False 2019- GardenFair 2019- GardenFair 100.00 02/25/2019 201 -00- 4248 -0000 Check Total: 100.00 Vendor: 1007 ROSENOW Check Sequence: 38 ACH Enabled: False 2019- GardenFair 2019- GardenFair 100.00 02/25/2019 201 -00- 4248 -0000 Check Total: 100.00 Vendor: 355 SHRED -N -GO INC Check Sequence: 39 ACH Enabled: False 99072 Shredded Svc 36.83 02/25/2019 101 -13 -4400 -0000 99647 Shredded Svc 36.83 02/25/2019 101 -13 -4400 -0000 Check Total: 73.66 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 40 ACH Enabled: False March - 2019 -013 Monthly - Operating Budget Exp 105,474.42 02/25/2019 101 -21 -4400 -0000 Check Total: 105,474.42 Vendor: 821 SANDRA LEE THONE Check Sequence: 41 ACH Enabled: True Jan- 2019 - Mileage Reimbursement 100.34 02/25/2019 101 -13- 4331 -0000 Check Total: 100.34 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 42 ACH Enabled: True M24495 Council Meeting 256.75 02/25/2019 101 -13 -4400 -0000 M24495 Planning Meeting 250.00 02/25/2019 101 -18 -4400 -0000 Check Total: 506.75 Vendor: 1009 TRIMARK Check Sequence: 43 ACH Enabled: False 99TJQC Detergent Surpass 144.22 02/25/2019 201 -00- 4245 -0000 Check Total: 144.22 Vendor: 638 VALLEY PAVING - SHAKOPEE Check Sequence: 44 ACH Enabled: False PV #7 -P- 02925 -30 P.V. #7 - Proj ect #02925 -30- Badger Park Phase 2 89,007.36 02/25/2019 402 -00 -4680 -0000 Check Total: 89,007.36 AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 421 VERIZON WIRELESS 9823344532 Sewer & Water - Acct842017386 9823344532 Sewer & Water - Acct842017386 601 -00- 4321 -0000 Check Total: Vendor: 415 WARNER CONNECT 29937201 Monthly Network Maint Services 29937241 Additional Services Charge Check Total: Vendor: 408 WM MUELLER & SONS INC 241821 Salt & Sand 241835 Salt & Sand 101 -19- 4321 -0000 Check Total: Vendor: 1008 COLINZUMWALDE 2019- GardenFair 2019- GardenFair 3,535.50 Check Total: Total for Check Run: Total of Ntunber of Checks: AP- Computer Check Proof List by Vendor (02/21/2019 - 9:51 AM) 100.00 409,266.28 Page 7 Check Sequence: 45 ACH Enabled: False 93.28 02/25/2019 601 -00- 4321 -0000 Acct #842017386 -00001 93.28 02/25/2019 611 -00- 4321 -0000 Acct #842017386 -00001 186.56 Check Sequence: 46 ACH Enabled: True 2,826.75 02/25/2019 101 -19- 4321 -0000 708.75 02/25/2019 101 -19- 4321 -0000 3,535.50 Check Sequence: 47 ACH Enabled: True 491.95 02/25/2019 101 -33- 4245 -0000 731.55 02/25/2019 101 -33- 4245 -0000 1,223.50 Check Sequence: 48 ACH Enabled: False 100.00 02/25/2019 201 -00- 4248 -0000 100.00 409,266.28 Page 7 City of Shorewood Council Meeting Item Title /Subject: FMLA Personnel Policy Update Meeting Date: Monday, February 25, 2019 Prepared by: Sandie Thone, City Clerk Reviewed by: Greg Lerud, City Administrator Attachments: Copy of Resolution 19- 023 /Updated Personnel Policy 8.06 FMLA Process and Eligibility Form for Shorewood Employees Marked -Up Version of Policy Revisions 2E MEETING TYPE Regular Meeting Background: The City of Shorewood regularly reviews the Shorewood Personnel Policy for compliance with local, state and federal regulations and best practices. The latest review revealed a discrepancy in the personnel policy versus the legal requirements regarding hours worked required for employees to be eligible for FMLA leave from 1,040 hours to 1,250 hours in a 12 -month period. In addition, the circumstances under which FMLA leave is available has expanded since the last review /update of the policy and these circumstances have been included in the proposed update. One of the major findings during this review was that FMLA provides four ways that the employer may calculate FMLA leave for its employees but if an employer does not specify a calculation method in its policy, employees may choose to use any of the four methods of their choice. There is a possibility that an employee could stack leave from one year to the next and an employer could be in the position of granting up to 24 consecutive weeks of FMLA leave. Since Shorewood did not specify in its policy how leave was being calculated — we were essentially open for this to occur. In reviewing the four methods — the Rolling Year method was the only leave year calculation method that does not allow employees to stack their leave rights because the leave is measured backward from the employee's first day off. Employers are required to use the same method of counting the leave year for all employees, and must notify employees of that method in their written FMLA materials which this proposal meets. In addition, the personnel policy included examples of serious health conditions that would qualify for FMLA leave but did not reflect a complete and comprehensive list, therefore the list was removed and the reference to the Federal and State FMLA laws was added to aid staff in administering FMLA leave for employees that would cover all requirements of the law. The City of Shorewood has not had in the past an FMLA Policy and Procedure Guideline, this has been developed to help staff administer FMLA leave for employees according to Federal and State law. Recommendation /Action Requested: Staff respectfully recommends the council review the attached Resolution, the personnel policy revisions as they relate to FMLA, the Shorewood employee FMLA procedure and the forms and if satisfied that this is a necessary and positive update, approve the personnel policy updates and procedures as they relate to FMLA. Motion, second and simple majority required. Connection to Vision /Mission: Consistency in providing the community with quality public services, a healthy environment, a sustainable tax base and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -023 A RESOLUTION UPDATING THE SHOREWOOD EMPLOYEE PERSONNEL POLICY AS IT PERTAINS TO FAMILY MEDICAL LEAVE ACT (FMLA) WHEREAS, the City of Shorewood regularly reviews the Shorewood Personnel Policy for compliance with local, state and federal regulations and best practices; and WHEREAS, the latest review revealed a discrepancy in the personnel policy versus the legal requirements regarding hours worked required for employees to be eligible for FMLA leave from 1,040 hours to 1,250 hours in a 12 -month period; and WHEREAS, the circumstances under which FMLA leave is available has expanded since the last review /update of the policy and these circumstances have been included in the proposed update; and WHEREAS, FMLA provides four ways that the employer may calculate FMLA leave for its employees but if it does not specify a calculation method in its policy, employees may choose to use any of the four methods of their choice and to their advantage; and WHEREAS, Employers are required to use the same method of counting the leave year for all employees, and must notify employees of that method in their written FMLA materials; and WHEREAS, the Rolling Year Method was chosen as it is the best method that does not allow employees to stack their leave rights was added to the proposed policy to calculate FMLA leave for City of Shorewood employees; and WHEREAS, the personnel policy included examples of serious health conditions that would qualify for FMLA leave but did not reflect a complete and comprehensive list, therefore the list was removed and the reference to the Federal and State FMLA laws was added to aid staff in administering FMLA leave for employees that would cover all requirements of the law; and WHEREAS, the City of Shorewood has not had in the past an FMLA Policy and Procedure Guideline, this has been developed to help staff administer FMLA leave for employees according to Federal and State law. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood that the attached Personnel Policy Update as it Relates to FMLA and the FMLA Process for City of Shorewood Employees is adopted. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD this 25th day of February 2019 Scott Zerby, Mayor Sandie Thone, City Clerk 8.06. Family and Medical Leave Act of 1993 (FMLA) FMLA Eligibility and Amount of FMLA Leave Family and medical leave provides up to twelve (12) weeks of unpaid leave to eligible employees for certain family and medical reasons. Employees are eligible if they have been employed by the City for a minimum of twelve (12) months, and have worked at least 1,250 hours in those twelve months. An employee may take a maximum of twelve work weeks of FMLA leave each calendar year. Circumstances Under Which FMLA Leave is Available FMLA leave may be granted for the following reasons: 1. To care for an employee's child after birth or placement for adoption or foster care; 2. To care for the employee's spouse, child, or parent who has a serious health condition; or 3. For a serious health condition that makes the employee unable to perform the employee's job. 4. Because of a qualifying exigency arising out of the fact that your spouse, child, or parent is on covered active duty status with the armed forces 5. Because you are the spouse, child, parent, or next of kin of a covered service member with a serious injury or illness. FMLA shall be administered pursuant to Federal and State laws. Where ever the State provides more generous benefits than Federal FMLA law, the City is required to comply with the more generous state law. Notice and Certification Requirements The employee must give the City at least thirty (30) days advance notice for foreseeable leave. A "Request for Family Medical Leave" form should be completed by the employee and returned to the immediate supervisor. In unexpected or unforeseeable situations, the employee should give as much notice as practical, usually verbal notice within one or two business days of when the need for that leave becomes known followed by a completed "Request for Family/Medical Leave" form. For leaves taken because of the employee's or a covered family member's serious health condition, the employer may require that a "Physician or Practitioner Certification" form be completed. In addition, the employer may require periodic reports on the employee's status and intent to return to work, and fitness- for -duty report to return to work. The City will calculate employee's FMLA leave using the Rolling Year Method. Calculating FMLA Leave: When an employee takes FMLA leave, the leave year is measured backward from the employee's first day off. Each time the employee takes leave, any part of the 12 -week entitlement that was not used in the past 12 months is available to the employee. If they have not used any FMLA leave before, they would be entitled to 12 weeks off. 22520190 - Coordination with Other Leaves /Accrual A regular employee may choose to substitute accrued vacation, compensatory time, or sick leave for unpaid FMLA leave as the provisions within those written policies apply. Any FMLA - qualifying absence for a work - related injury will run concurrently with FMLA leave. The employee will not accrue benefits such as sick leave or vacation while on unpaid FMLA leave. Intermittent Leave Leave may be taken intermittently or on a reduced schedule when it is medically necessary. If an employee requests intermittent leave or leave on a reduced schedule that is foreseeable due to medical treatment, the employee may be temporarily transferred to another position if the position has equal pay and benefits and better accommodates the recurring periods of leave. Any such transfer is subject to a collective bargaining agreement. How Parental Leave Must Be Taken Eligibility for leave after birth, placement for adoption or foster care expires twelve months after the birth or placement for adoption or foster care. If the child must remain in the hospital longer than the mother, the leave may in the alternative begin at any time up to six weeks after the child leaves the hospital. Continuation of Insurance While On Leave The employees may choose to continue existing health care benefits and life insurance while on FMLA leave. The employer will continue to pay the same portion of the cost of coverage as paid prior to the leave. Employee contributions will be required either through payroll deductions or by direct payment to the City of Shorewood. The employee will be advised in writing at the beginning of the leave period as to the amount and the method of payment. If an employee's contribution is more than thirty (30) days late, the City of Shorewood may terminate the employee's insurance coverage. If an employee fails to return from leave at the end of the leave period for reasons other than the continuation, recurrence, or onset of a serious health condition or other circumstances beyond the employee's control, the City of Shorewood can recover the insurance premium that has been paid on behalf of the employee. Parenting Leave Under Minnesota's Parenting Leave Law Certain employees who are not eligible for FMLA leave may be eligible for up to six weeks of unpaid parenting leave in the event of the birth, adoption or foster placement of the employee's child. To be eligible for parenting leave, you must have worked for the City the equivalent of one -half time for your position for at least twelve months prior to your leave date. The leave will begin at a time requested by you. The leave may begin not more than six weeks after the birth or adoption; except that, in the case where the child must remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. The City requests notification of your intent to take parenting leave as soon as possible so that we can 22520190 - assure that your position is properly covered in your absence. While on parenting leave, you may continue to participate in group insurance benefits at the group rate and at your regular contribution rate. Upon returning from leave, an employee will be returned to the employee's original position or to a comparable position with equivalent benefits, pay, and other terms and conditions of employment. You may choose to substitute accrued vacation or compensatory time for unpaid parenting leave as the provisions within those written policies apply. Leaves that qualify under both this policy and the Family and Medical Leave Act will be counted toward the employee's available leave under both policies concurrently. Returning to Work Upon return from FMLA leave, employees will be restored to their original or equivalent position with equivalent pay, benefits, and other employment terms. If, during FMLA leave, the City undergoes layoffs and an employee would have lost a position had the employee not been on leave, pursuant to the good faith operation of bona fide layoff and recall system, including a system under collective bargaining agreement, the employee is not entitled to reinstatement in the former comparable position. In such circumstances, the employee retains all of the rights under the layoff and recall system, as if the employee had not taken the FMLA leave. 22520190 - FAMILY AND MEDICAL LEAVE ACT (FMLA) PROCESS FOR CITY OF SHOREWOOD EMPLOYEES 1) Leave covered under FMLA must be designated as FMLA- protected and the City as the Employer must inform the Employee of the amount of leave that will be counted towards the employee's FMLA leave entitlement. Where an absence may trigger FMLA it is encouraged to obtain medical certification, although this is not required. 2) FMLA provides for 12 weeks of job - protected leave (unpaid) within a 12 -month period. Employees may be able to use paid leave while on FMLA. 3) FMLA ensures that Employers maintain Employee's health benefits for eligible employees as if they were working. 4) Employees are only allowed to use FMLA under certain circumstances. The Act requires the City as the Employer to provide leave to employees for certain family and medical reasons. Employees may need to provide proof for the condition or reason for requesting FMLA. Under FMLA, a serious medical condition is an illness, injury, impairment, or physical or mental condition that requires inpatient care (defined as an overnight stay in a hospital, hospice, or a medical care facility, any overnight stay is an automatic trigger for FMLA eligibility) or continuing treatment by a health care provider. It qualifies for you or for you to take care of a seriously ill family member. Medical Leave Examples are as follows: • Continuing treatment by a health care provider that results in an incapacity (inability to work, attend school, or participate in other daily activities) of more than three consecutive calendar days with either two or more in- person visits to the health care provider within 30 days of the incapacity OR one in- person visit to the health care provider with a regimen of continuing treatment, such as prescription medication, physical therapy, etc. In either situation the visit to the health care provider must occur within seven days of the first date of incapacity. Examples include pneumonia, surgery or broken /fractured bones. • Chronic conditions that require periodic visits to a health care provider, continue over an extended period of time and may cause episodic rather than continuing periods of incapacity of more than three days. Examples of chronic conditions include asthma, diabetes and epilepsy. • Incapacity for pregnancy or prenatal care (any such incapacity is FMLA - protected regardless of the period of incapacity). For example, a pregnant employee may be unable to report to work due to severe morning sickness. • Permanent or long -term conditions such as Alzheimer's, severe stroke or terminal disease. • Conditions requiring multiple treatments and recovery from treatments, such as cancer, severe arthritis and kidney disease. • Treatment for substance abuse by a health care provider or by a provider of health care services on referral by a health care provider. Other Examples of FMLA Leave Include: • Leave due to the birth, adoption or placement for foster care of a child does not require medical necessity or any period of incapacity. FMLA leave is available for bonding with the baby /child. • Employees may take FMLA leave for themselves or to care for their parent, spouse, son or daughter whose medical condition meets the above criteria. The FMLA regulations specifically exclude the following conditions, unless inpatient care or complications develop that would meet the above criteria: cosmetic treatments, common colds, flu, ear aches, upset stomach, minor ulcers, headaches other than migraine, routine dental or orthodontia problems, and periodontal disease. 5) To qualify for FMLA leave, Employees must be employed for a minimum of 12 months and work at least 1,250 hours in that 12- months prior to the start of leave under FMLA. 6) Designating FMLA leave for an employee's extended leave avoids an unexcused absence and is best when employees have other forms of leave available them during this period. FMLA may run concurrently with PTO, short /long term disability and other forms of leave (vacation, sick pay, and comp time accrual). FMLA may run concurrently with Worker's Compensation if the illness or injury qualifies for FMLA. 7) If the City has sufficient information to designate the leave as FMLA leave immediately after receiving notice of the Employee's need for leave (you do not need medical certification in your hand to designate leave), the City may provide the Designation Notice (Form WH -382) to the Employee at that time. If the City at any other time afterward has reason to doubt the appropriateness or duration of the leave — the City may ask for medical certification at any time. Only designate FMLA leave without medical certification if you are certain that it qualifies as such. Incorrectly designating an FMLA claim can lead to a FMLA interference claim. Seek legal counsel if you are uncertain and do not have a medical certification. If there is any chance that an employee's medical condition might meet the definition of a serious health condition under the FMLA, it is important to issue the notification and certification forms to the employee and let the health care provider make the determination whether a serious health condition exists. 8) Provide Employee with Form WH -382: Designation Notice. 9) A fully completed WH -382 Form provides an easy method for the City to comply with written notification requirements to the employee (29 C .F.R. §825.300(c) 825.301 and 825.301(c)). 10) During FMLA leave, the City will continue to maintain the Employee's health benefits as if the Employee were still working. 11) Calculating FMLA Leave: The City utilizes the "Rolling Year" Method to calculate the Employee's FMLA Leave. This is the only leave year calculation that does not allow employees to stack their leave rights. Here's how it works: When an employee takes FMLA leave, the leave year is measured backward from the employee's first day off. Each time the employee takes leave, any part of the 12 -week entitlement that was not used in the past 12 months is available to the employee. If they have not used any FMLA leave before, they would be entitled to 12 weeks off. But if, for example, they had already used six weeks of FMLA leave six months ago, they would only have six weeks to use. Six months later, they would be eligible for six more weeks of leave. "The City is required to use the same method of counting the leave year for all employees, and must notify employees of that method in their written FMLA materials. If the City does not have a policy that states how it calculates the leave year, employees may use whichever of the four methods is the most favorable to them. 12) Once FMLA leave is over, the Employee has the right to be reinstated to his /her position and the City will reinstate the employee to his /her position. Notice of Eligibility and Rights & U.S. Department of Labor Responsibilities Wage and Hour Division N a (Family and Medical Leave Act) �,t I,url7�tii «t OMB Control Number: 1235 -0003 Expires: 8/31/2021 In general, to be eligible an employee must have worked for an employer for at least 12 months, meet the hours of service requirement in the 12 months preceding the leave, and work at a site with at least 50 employees within 75 miles. While use of this form by employers is optional, a fully completed Form WH -381 provides employees with the information required by 29 C.F.R. § 825.300(b), which must be provided within five business days of the employee notifying the employer of the need for FMLA leave. Part B provides employees with information regarding their rights and responsibilities for taking FMLA leave, as required by 29 C.F.R. § 825.300(b), (c). [Part A — NOTICE OF ELIGIBILITY] TO: Employee FROM: Employer Representative DATE: On , you informed us that you needed leave beginning on for The birth of a child, or placement of a child with you for adoption or foster care; Your own serious health condition, Because you are needed to care for your spouse, child, parent due to his/her serious health condition. Because of a qualifying exigency arising out of the fact that your spouse, son or daughter; parent is on covered active duty or call to covered active duty status with the Armed Forces. Because you are the spouse-, son or daughter; parent; next of kin of a covered servicemember with a serious injury or illness. This Notice is to inform you that you: Are eligible for FMLA leave (See Part B below for Rights and Responsibilities) Are not eligible for FMLA leave, because (only one reason need be checked, although you may not be eligible for other reasons): You have not met the FMLA's 12 -month length of service requirement. As of the first date of requested leave, you will have worked approximately months towards this requirement. You have not met the FMLA's hours of service requirement. You do not work and/or report to a site with 50 or more employees within 75- miles. If you have any questions, contact FMLA poster located in [PART &RIGHTS AND RESPONSIBILITIES FOR TAKING FMLA LEAVE] or view the As explained in Part A, you meet the eligibility requirements for taking FMLA leave and still have FMLA leave available in the applicable 12 -month period. However, in order for us to determine whether your absence qualifies as FMLA leave, you must return the following information to us by . (If a certification is requested, employers must allow at least 15 calendar days from receipt of this notice; additional time may be required in some circumstances.) If sufficient information is not provided in a timely manner, your leave may be denied. Sufficient certification to support your request for FMLA leave. A certification form that sets forth the information necessary to support your request is/ is not enclosed. Sufficient documentation to establish the required relationship between you and your family member. Other information needed (such as documentation for military family leave): No additional information requested Page 1 CONTINUED ON NEXT PAGE Form WH -381 Revised February 2013 If your leave does qualify as FMLA leave you will have the following responsibilities while on FMLA leave (only checked blanks apply): Contact at to make arrangements to continue to make your share of the premium payments on your health insurance to maintain health benefits while you are on leave. You have a minimum 30 -day (or, indicate longer period, if applicable) grace period in which to make premium payments. If payment is not made timely, your group health insurance may be cancelled, provided we notify you in writing at least 15 days before the date that your health coverage will lapse, or, at our option, we may pay your share of the premiums during FMLA leave, and recover these payments from you upon your return to work. You will be required to use your available paid sick, vacation, and /or other leave during your FMLA absence. This means that you will receive your paid leave and the leave will also be considered protected FMLA leave and counted against your FMLA leave entitlement. Due to your status within the company, you are considered a "key employee" as defined in the FMLA. As a "key employee," restoration to employment may be denied following FMLA leave on the grounds that such restoration will cause substantial and grievous economic injury to us. We have/ have not determined that restoring you to employment at the conclusion of FMLA leave will cause substantial and grievous economic harm to us. While on leave you will be required to furnish us with periodic reports of your status and intent to return to work every (Indicate interval of periodic reports, as appropriate for the particular leave situation). If the circumstances of your leave change, and you are able to return to work earlier than the date indicated on the this form, you will be required to notify us at least two workdays prior to the date you intend to report for work. If your leave does qualify as FMLA leave you will have the following rights while on FMLA leave: You have a right under the FMLA for up to 12 weeks of unpaid leave in a 12 -month period calculated as: the calendar year (January — December). a fixed leave year based on the 12 -month period measured forward from the date of your first FMLA leave usage. a "rolling" 12 -month period measured backward from the date of any FMLA leave usage. • You have a right under the FMLA for up to 26 weeks of unpaid leave in a single 12 -month period to care for a covered servicemember with a serious injury or illness. This single 12 -month period commenced on • Your health benefits must be maintained during any period of unpaid leave under the same conditions as if you continued to work. • You must be reinstated to the same or an equivalent job with the same pay, benefits, and terms and conditions of employment on your return from FMLA - protected leave. (If your leave extends beyond the end of your FMLA entitlement, you do not have return rights under FMLA.) • If you do not return to work following FMLA leave for a reason other than: 1) the continuation, recurrence, or onset of a serious health condition which would entitle you to FMLA leave; 2) the continuation, recurrence, or onset of a covered servicemember's serious injury or illness which would entitle you to FMLA leave; or 3) other circumstances beyond your control, you may be required to reimburse us for our share of health insurance premiums paid on your behalf during your FMLA leave. • If we have not informed you above that you must use accrued paid leave while taking your unpaid FMLA leave entitlement, you have the right to have sick, vacation, and /or other leave run concurrently with your unpaid leave entitlement, provided you meet any applicable requirements of the leave policy. Applicable conditions related to the substitution of paid leave are referenced or set forth below. If you do not meet the requirements for taking paid leave, you remain entitled to take unpaid FMLA leave. For a copy of conditions applicable to sick/vacation/other leave usage please refer to available at: Applicable conditions for use of paid leave: Once we obtain the information from you as specified above, we will inform you, within 5 business days, whether your leave will be designated as FMLA leave and count towards your FMLA leave entitlement. If you have any questions, please do not hesitate to contact: PAPERWORK REDUCTION ACT NOTICE AND PUBLIC BURDEN STATEMENT It is mandatory for employers to provide employees with notice oftheir eligibility for FMLA protection and their rights and responsibilities. 29 U.S.C. § 2617; 29 C.F.R. § 825.300(b), (c). It is mandatory for employers to retain a copy of this disclosure in their records for three years. 29 U.S.C. § 2616; 29 C.F.R. § 825.500. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The Department of Labor estimates that it will take an average of 10 minutes for respondents to complete this collection of information, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding this burden estimate or any other aspect of this collection information, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S -3502, 200 Constitution Ave., NW, Washington, DC 20210. DO NOT SEND THE COMPLETED FORM TO THE WAGE AND HOUR DIVISION. Page 2 Form WH -381 Revised February 2013 8.06. Family and Medical Leave Act of 1993 (FMLA) FMLA Eligibility and Amount of FMLA Leave Family and medical leave provides up to twelve (12) weeks of unpaid leave to eligible employees for certain family and medical reasons. Employees are eligible if they have been employed by the City for a minimum of twelve (12) months, and have worked at least 1,250 hours in those twelve months. An employee may take a maximum of twelve work weeks of FMLA leave each calendar year. Circumstances Under Which FMLA Leave is Available FMLA leave may be granted for the following reasons: 1. To care for an employee's child after birth or placement for adoption or foster care; 2. To care for the employee's spouse, son of ,aa-ug�, * °r, child, or parent who has a serious health condition; or 3. For a serious health condition that makes the employee unable to perform the employee's job. 4. Because of a qualifying exigency arising out of the fact that your spouse, child, or parent is on covered active duty status with the armed forces 5. Because you are the spouse, child, parent, or next of kin of a covered service member with a serious injury or illness. FMLA shall be administered pursuant to Federal and State laws. Where ever the State provides more generous benefits than Federal FMLA law, the City is required to comply with the more generous state law. Notice and Certification Requirements The employee must give the City at least thirty (30) days advance notice for foreseeable leave. A "Request for Family Medical Leave" form should be completed by the employee and returned to the immediate supervisor. In unexpected or unforeseeable situations, the employee should give as much notice as practical, usually verbal notice within one or two business days of when the need for that leave becomes known followed by a completed "Request for Family/Medical Leave" form. For leaves taken because of the employee's or a covered family member's serious health condition, the employer may require that a "Physician or Practitioner Certification" form be completed. In addition, the employer may require periodic reports on the employee's status and intent to return to work, and fitness- for -duty report to return to work. The City will calculate employee's FMLA leave using the Rolling Year Method. Calculating FMLA Leave: When an employee takes FMLA leave, the leave year is measured backward from the employee's first day off. Each time the employee takes leave, any part of the 12 -week entitlement that was not used in the past 12 months is available to the employee. If they have not used any FMLA leave before, they would be entitled to 12 weeks off. 22520190 - Coordination with Other Leaves /Accrual A regular employee may choose to substitute accrued vacation, compensatory time, or sick leave for unpaid FMLA leave as the provisions within those written policies apply. Any FMLA - qualifying absence for a work - related injury will run concurrently with FMLA leave. The employee will not accrue benefits such as sick leave or vacation while on unpaid FMLA leave. Intermittent Leave Leave may be taken intermittently or on a reduced schedule when it is medically necessary. If an employee requests intermittent leave or leave on a reduced schedule that is foreseeable due to medical treatment, the employee may be temporarily transferred to another position if the position has equal pay and benefits and better accommodates the recurring periods of leave. Any such transfer is subject to a collective bargaining agreement. How Parental Leave Must Be Taken Eligibility for leave after birth, placement for adoption or foster care expires twelve months after the birth or placement for adoption or foster care. If the child must remain in the hospital longer than the mother, the leave may in the alternative begin at any time up to six weeks after the child leaves the hospital. Continuation of Insurance While On Leave The employees may choose to continue existing health care benefits and life insurance while on FMLA leave. The employer will continue to pay the same portion of the cost of coverage as paid prior to the leave. Employee contributions will be required either through payroll deductions or by direct payment to the City of Shorewood. The employee will be advised in writing at the beginning of the leave period as to the amount and the method of payment. If an employee's contribution is more than thirty (30) days late, the City of Shorewood may terminate the employee's insurance coverage. If an employee fails to return from leave at the end of the leave period for reasons other than the continuation, recurrence, or onset of a serious health condition or other circumstances beyond the 22520190 - I M1 OWN-101 11111 WO. Mliliwill Coordination with Other Leaves /Accrual A regular employee may choose to substitute accrued vacation, compensatory time, or sick leave for unpaid FMLA leave as the provisions within those written policies apply. Any FMLA - qualifying absence for a work - related injury will run concurrently with FMLA leave. The employee will not accrue benefits such as sick leave or vacation while on unpaid FMLA leave. Intermittent Leave Leave may be taken intermittently or on a reduced schedule when it is medically necessary. If an employee requests intermittent leave or leave on a reduced schedule that is foreseeable due to medical treatment, the employee may be temporarily transferred to another position if the position has equal pay and benefits and better accommodates the recurring periods of leave. Any such transfer is subject to a collective bargaining agreement. How Parental Leave Must Be Taken Eligibility for leave after birth, placement for adoption or foster care expires twelve months after the birth or placement for adoption or foster care. If the child must remain in the hospital longer than the mother, the leave may in the alternative begin at any time up to six weeks after the child leaves the hospital. Continuation of Insurance While On Leave The employees may choose to continue existing health care benefits and life insurance while on FMLA leave. The employer will continue to pay the same portion of the cost of coverage as paid prior to the leave. Employee contributions will be required either through payroll deductions or by direct payment to the City of Shorewood. The employee will be advised in writing at the beginning of the leave period as to the amount and the method of payment. If an employee's contribution is more than thirty (30) days late, the City of Shorewood may terminate the employee's insurance coverage. If an employee fails to return from leave at the end of the leave period for reasons other than the continuation, recurrence, or onset of a serious health condition or other circumstances beyond the 22520190 - employee's control, the City of Shorewood can recover the insurance premium that has been paid on behalf of the employee. Parenting Leave Under Minnesota's Parenting Leave Law Certain employees who are not eligible for FMLA leave may be eligible for up to six weeks of unpaid parenting leave in the event of the birth, adoption or foster placement of the employee's child. To be eligible for parenting leave, you must have worked for the City the equivalent of one -half time for your position for at least twelve months prior to your leave date. The leave will begin at a time requested by you. The leave may begin not more than six weeks after the birth or adoption; except that, in the case where the child must remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. The City requests notification of your intent to take parenting leave as soon as possible so that we can assure that your position is properly covered in your absence. While on parenting leave, you may continue to participate in group insurance benefits at the group rate and at your regular contribution rate. Upon returning from leave, an employee will be returned to the employee's original position or to a comparable position with equivalent benefits, pay, and other terms and conditions of employment. You may choose to substitute accrued vacation or compensatory time for unpaid parenting leave as the provisions within those written policies apply. Leaves that qualify under both this policy and the Family and Medical Leave Act will be counted toward the employee's available leave under both policies concurrently. Returning to Work Upon return from FMLA leave, employees will be restored to their original or equivalent position with equivalent pay, benefits, and other employment terms. If, during FMLA leave, the City undergoes layoffs and an employee would have lost a position had the employee not been on leave, pursuant to the good faith operation of bona fide layoff and recall system, including a system under collective bargaining agreement, the employee is not entitled to reinstatement in the former comparable position. In such circumstances, the employee retains all of the rights under the layoff and recall system, as if the employee had not taken the FMLA leave. 22520190 - I M M City of Shorewood Council Meeting Item Title /Subject: Accept Local Surface Water Management Plan 2F Meeting Date: Monday, February 25, 2019 MEETING Prepared by: Alyson Fauske, PE, City Engineer TYPE Reviewed by: Larry Brown, PE, Public Works Director Regular Attachments: Memo from Bill Alms and Kendra Fallon, WSB Meeting dated 2/6/2019; Local Surface Water Management Plan (electronically due to size of the document); Resolution Policy Consideration: Should the City Council accept the Local Surface Water Management Plan, dated September, 2018? Background: At the August 13, 2018 Work Session the City Council reviewed and discussed the updates to the Local Surface Water Management Plan. A summary of the changes is outlined in the attached memo. Table 6.1 includes public drainage issues that staff is aware of; the 2006 Drainage Study is included in Appendix H and includes drainage issues that were classified as private. The projects listed in Table 6.1 will likely address both water quality and drainage concerns. Action Requested: Staff respectfully requests that the City Council Accept the Local Surface Water Management Plan, dated September, 2018. Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 ws From: Bill Alms, PE, TTSB Kendra Fallon, EIT, WSB Date: February G.2O1Q Re: Updates tn the Shorewood Surface Water Management Plan VVBB Project No. R-OO2Q25-3GO The following updates have been made to the City of Shorewood's (City's) Surface Water Management Plan since the City Council last reviewed the plan in August 2018: 1. Language was added to Section 13: Water Resource Related Agreements stating that e resolution was passed giving local government authority (LGU) back to Riley Purgatory Bluff Creek Watershed District (RPBCWD) for the portion of the City within RPBCWD's boundary. 2. Additional language was added tn Section 3.2: Minnehehe Creek Watershed Coordination Plan to provide information on when the watershed district will be involved during project planning and design, as requested by the watershed district. 3. Table 6.1: Surface Water Management Implementation Plan has been updated in the following ways: e. The TBD project tn address flooding problems in the City has been removed from the implementation table. b. The cost associated with the storm sewer improvements paired with street C|P items has been broken down tn yearly costs based nn planned street reconstruction projects within the City. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -024 A RESOLUTION ACCEPTING THE LOCAL SURFACE WATER MANAGEMENT PLAN, DATED SEPTEMBER, 2018 WHEREAS, the Local Surface Water Management Plan (LSWMP) for the City of Shorewood (City) has been developed to meet local watershed management planning requirements of the Metropolitan Surface Water Management Act and Board of Water and Soil Resources Rules 8410; and WHEREAS, the LSWMP has been developed to be in conformance with the requirements of the local watershed districts, Metropolitan Council requirements, and applicable State and Federal laws; and WHEREAS, the LSWMP and its referenced literature is intended to provide a comprehensive inventory of pertinent water resource related information that affects the City and the management of those resources. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA: 1. Accepts the Local Surface Water Management Plan dated September, 2018. Passed by the City Council of Shorewood, Minnesota this 25th day of February, 2019. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk CITY OF SHOREWOOD PLANNING COMMISSION MEETING TUESDAY, FEBRUARY 5, 2019 MINUTES CALL TO ORDER Chair Maddy called the meeting to order at 7:00 P.M. ROLL CALL COUNCIL CHAMBERS 5755 COUNTRY CLUB ROAD 7:00 P.M. Present: Chair Maddy; Commissioners Davis, Eggenberger, Gorham and Riedel; Planning Director Darling; and Council Liaison Labadie Absent: None 1. APPROVAL OF AGENDA Davis moved, Riedel seconded, approving the agenda for February 5, 2019, as presented. Motion passed 5/0. 2. APPROVAL OF MINUTES January 15, 2019 Regular Meeting January 15, 2019 Joint Work Session with Park Commission Eggenberger moved, Davis seconded, approving the Planning Commission Regular Meeting Minutes of January 15, 2019, and the Joint Work Session with Park Commission Meeting Minutes of January 15, 2019, as presented. Motion passed 5/0. 3. PUBLIC HEARINGS Chair Maddy explained the Planning Commission is comprised of residents of the City of Shorewood who are serving as volunteers on the Commission. The Commissioners are appointed by the City Council. The Commission's role is to help the City Council in determining zoning and planning issues. One of the Commission's responsibilities is to hold public hearings and to help develop the factual record for an application and to make a non - binding recommendation to the City Council. The recommendation is advisory only. A. C.U.P. TO COLLOCATE ANTENNAS ON EXISTING MONOPOLE (continued from January 15, 2019) Applicant: Tower Engineering Professionals Location: 24283 Smithtown Road Planning Director Darling explained that this application was continued from the January 15, 2019 meeting. The applicant has proposed to add three telecommunication antennas, eight radio receiving units, and various other equipment with a new triangular array on the existing tower. She noted that they would like to add a new cabinet and equipment at the base of the tower. She reviewed the conditions and noted that staff recommends approval. She noted that staff recommends removing the canopy over the equipment from the plans. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 2 of 8 Commissioner Riedel stated that the staff report included information on the osprey nest at the top of the tower. He asked whether the agreement with the applicant to complete installation prior to nesting season needed to be officially incorporated into the CUP. Planning Director Darling stated that the installation cannot happen during nesting season which gives them the option of installation either before or after nesting season. Charles Ryan, appearing on behalf of the applicant, explained that he is an attorney that is certified in Maryland but serves as the National Director of Zoning for Dish Wireless. He stated that they concur with the conditions requested by the staff. He explained the plans for having the Dish Wireless system in November. He stated that the osprey are protected under the Migratory Bird Act of 1918 and they have no intention of doing any of their installation work during nesting season because it would be very dangerous for the workers and has the potential to stress the nest. Commissioner Eggenberger asked about maintenance of the site and whether there would be someone assigned to this site to come back periodically to check its appearance. Mr. Ryan stated that Dish is unique because there are local Dish T.V. technicians that will be servicing and maintaining the facility on at least a monthly basis. He described a typical visit from the technician. Chair Maddy asked who owned the building and the antennae. Mr. Ryan stated that American Tower owns the tower and he believes Verizon owns the building. Chair Maddy asked who would be responsible for fixing the fence if it happened to be vandalized. Mr. Ryan stated that if it was the portion around their equipment, they would be responsible, but if it were around the tower compound, American Tower would be responsible. They are only able to install the slats around their equipment area. Commissioner Gorham asked about the canopy and how the accessory utility boxes would be supported. Mr. Ryan explained that the equipment is supported by steel posts around the deck platform that sits about four feet off the platform. Commissioner Gorham asked about the recommendation from staff that an eight -foot canopy would be too much but a four foot one would be acceptable. Director Darling replied that the canopy is proposed to be a corrugated metal and would be taller than the fence. Mr. Ryan explained that typically in the northern areas they install a canopy to protect the equipment because of ice fall. He noted that even if the City required the canopy to be removed, they would still install the small cabinet with some sort of protection from ice fall, but noted that it would be low profile. The electric service and meter would be attached to metal posts supports. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 3 of 8 Chair Maddy opened Public Hearing for comment at 7:21 PM. There being no public comment, Chair Maddy closed the Public Hearing at 7:21 PM. Chair Maddy suggested the Commission talk about the suggested conditions. Commissioner Riedel stated that he did not see the value in requiring the slats in the fencing and would like to see that condition removed. Commissioner Eggenberger stated that he was neutral about having slats but does not want to see non - maintained slats. He agrees with the staff recommendation to remove the proposed canopy that has corrugated metal. He would like to make sure to include the condition that the installation does not happen during nesting season. Riedel moved, Eggenberger seconded, recommending approval of the C.U.P. to Collocate Antennas on an Existing Monopole for Tower Engineering Professionals at 24283 Smithtown Road, subject to applying for all necessary building permits, that the steel canopy be removed from the proposed plan, and that the installation not occur during osprey nesting season. Motion passed 5/0. B. C.U.P. — ACCESSORY AREA OVER 1200 SQUARE FEET Applicant: Revision, LLC Location: 26820 Edgewood Road Planning Director Darling explained that this application is a request from Revision, LLC on behalf of property owners Troy and Linda Peifer to build a detached garage on the property located at 26820 Edgewood Road. She described the project and noted that the property owners plan to install rain gardens along the driveway to capture and slow stormwater run -off. She explained the staff recommendations and noted that staff is recommending approval. Commissioner Riedel asked if there were any other accessory structures, such as a dock, besides the attached garage and the proposed detached garage. Director Darling explained that there are no other buildings and noted that they are allowed to have a dock without impacting their two garages. Commissioner Riedel noted that may be something that needs discussion, because a dock counts as an accessory structure but does not count towards the maximum of three. He stated that he thinks the area of the dock should be included in the calculation of the 1,200 square feet allowed. Commissioner Gorham asked why this project is not subject to the City's tree preservation policy. Director Darling explained that it was because they are not re- developing the property. Commissioner Gorham asked if the City could put any kinds of restrictions or make any recommendation regarding trees. Director Darling noted that the applicant had included a tree plan as part of their application and noted that the Commission could make a recommendation that this CUP comply with the tree preservation ordinance and policy. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 4 of 8 Commissioner Riedel noted that is not something the Commission has done in the past for this type of application. John Daly, Revision, LLC stated that he is available for questions and noted that the homeowners are present as well. Chair Maddy asked where the floor drains will drain. Mr. Daly stated that the floor drains will daylight and they have discussed it with staff to make sure that is acceptable. Chair Maddy opened the Public Testimony portion of the Public Hearing at 7:30 PM. There being no comment, Chair Maddy closed the Public Testimony at 7:30 PM. Eggenberger moved, Davis seconded, recommending approval of the C.U.P — Accessory Area over 1,200 Square Feet, for Revision, LLC, for property located at 26820 Edgewood Road, subject to conditions listed in the staff report. Motion passed 5/0. 4. OTHER BUSINESS A. PRE - APPLICATION SKETCH REVIEW Applicant: Pulte Homes Location: 25400 State Highway 7 (Vacant Parcel) Director Darling stated that this is a request from Pulte Homes for informal comments on a sketch plan for a townhouse development at 25400 State Highway 7. She stated that the concept includes thirty -eight townhouses on a cul -de -sac that would connect to Eureka Road. She described the neighborhood context and property information. She noted that if the applicant came forward with an official application, they would need a comprehensive plan amendment and the site would need to be rezoned to PUD. She stated that the applicant is Planning Commission and City Council thinks about the layout, density and likely flexibility before moving ahead with a formal application. Commissioner Riedel asked about the wetland buffer rule. Director Darling stated that the proposal for the plan is a 35 -foot wetland buffer and a 15 -foot structure setback to the buffer. The Commission discussed street width, existing wetland and possibilities to mitigate on site Commissioner Gorham asked about the possibility of extending City water to this area. Director Darling noted that the watermain is on Eureka and, in the future, could be extended through this development to Seamans Drive. Paul Heuer, Pulte Homes, 7500 Flying Cloud Drive, Suite 670, Eden Prairie, gave a brief PowerPoint presentation explaining plans for the townhome development at 25400 State Highway 7. He noted that they are in the early stages and have a lot of work yet to do. He stated that they have not surveyed the property and have only completed a wetland delineation. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 5 of 8 Commissioner Riedel asked if the planned pond would be ornamental or for stormwater management. Mr. Heuer explained that it may be both but it will depend on the rules, soil types and elevation in the area. Commissioner Riedel cautioned that an ornamental pond may not serve the purpose of a stormwater pond. He noted that the City rules are more restrictive than the watershed district rules. Chair Maddy asked why Pulte Homes hadn't purchased the yellow home on the corner of the parcel, so the homes could be spread out more. Mr. Heuer stated that they were not sure if the City would support their plans so they didn't want to waste anyone's time looking for additional property, which is why they are coming in with this on a conceptual level. He stated that if there is interest and support from the City, they do plan to approach that property owner. Commissioner Gorham asked if there were architectural elements that may make these homes more suitable for an older, empty nester type couple rather than a younger market. Mr. Heuer stated that they have designed the homes to be versatile so there are options that people can choose such as a different style of tub that would work for an older client. Chair Maddy stated that although this is not technically a public hearing, he would like to allow members of the audience to give their feedback on the concept. Don Penn, 5910 Eureka Road, stated that he moved back to Minnesota ten years ago and chose the City because it did an amazing job back in the 1950s planning the community by having 1 -2 acre lots for single family homes. He stated that he chose not to move to Chanhassen because they have a lot of this type of medium density housing which he hates. He stated that he appreciates the builder having to abide by the City's rules but feels it is nothing more than a cash grab. He stated that he is also opposed to the permanent conversion of the City's wetland and forest with additional slab housing. He does not think this is consistent with the City's values or the community and doesn't think it is necessary. He explained some of the existing traffic issues with Eureka Road and noted that he feels adding homes to that particular corner would be a bad decision. He stated that if the City decides to move ahead with this project, he asked that a traffic light be installed at that corner. Ellen O'Brien, 25725 Smithtown Road, stated that she agrees with Mr. Penn. She stated that walking, riding a bike or pushing a stroller down Eureka Road or Smithtown Road is like taking your life into your own hands. She noted that she has almost been hit three times just getting her mail and has seen a child hit while riding his bike. She has contacted the Council, the police department and the mayor expressing concerns about the traffic issues in this area. She stated that she feels adding 38 additional homes to this road would be insane. She stated that they love the City and chose it for the single - family home on a large lot and does not want to see developments squeezed into areas that don't make sense for the City. Sandy Finke, 6060 Seamans Drive, stated that she has major concerns about these homes because many of them will be looking directly at her back yard. She stated that they have lived here for 29 years and moved to Shorewood for the large lots. She stated that there is wildlife in her backyard and the nearby area. She noted that adding a 38 -unit medium to high density CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 6 of 8 development would change the whole area and higher density does not fit on this property. She stated that the proposed homes are three stories high which is higher than anything else in the area. She stated that she was on the traffic study committee for the golf course property when they were adding 144 homes. She stated that they had made a lot of recommendations to alleviate traffic concerns in the area and nothing has been done and now there is a proposal for an additional 38 homes without anything having been done. She reiterated that this area is already congested with existing traffic. She stated that she does not want the traffic study commission that she served on to have just been lip service. She stated that there is standing water throughout the summer on this property, so it is wetland. Eileen Anderson, Eureka Road, has lived here for three years. She asked the Commission to take into consideration the seriousness of adding this many new cars into the existing situation. She stated that she has almost been run over numerous times and has also contacted the City and the police department. She stated that she agreed with Ms. Finke that this area is wetland because it is often times wet. She stated that she loves the wetland and the wildlife in the area, but her main concern is safety and the reality of the existing traffic situation. She stated that she does not think this kind of higher density housing fits the character of the City at all. Dustin Alden, 25730 Smithtown Road, stated that he also has concerns about the current traffic situation on Eureka Road. He stated that even if the number of homes were reduced down to 25 that would still be too many vehicles to add. He stated that he has also almost been hit crossing the road. He stated that he does want to see them come in and bulldoze the property and remove all the trees to simply come in and plant saplings. He stated that he is within the demographic group that these homes are supposedly designed for and he feels that they will not sell easily. He stated that when the country club project came about, he thought it was a great idea, but he has driven through the area and almost all the trees are gone and every house is pretty much the same. He stated that kind of development is not "Shorewood" to him. Bob Finke, 6060 Seamans Drive, he asked the Commission to take a look at the single - family home to the north of this area and see how it is dwarfed by the townhomes. He stated that this development will be a single solid line of buildings about 120 feet away from his home. He stated that people like the large lots in Shorewood and he feels the new golf course homes are medium density because of the proximity of the homes to each other. He stated that he is not in favor of this project. Robbie Hill 5930 Seamans Drive, stated that he agrees with all the points that have been made and does not support this project. Don Penn, 5910 Eureka Road, stated that this, in his opinion, is precedent setting for the City. He cautioned the Commission that if this is allowed the City will be bombarded with other developers trying to pack in similar type of housing into tight spaces throughout the City. Chair Maddy closed the unofficial public testimony at 8:35 P.M. Planning Director Darling reminded the Commission that the applicant is looking for informal comments and noted that she had included some in the packet, which they may add to, delete, or amend. Commissioner Davis stated that she shares the grave concerns shared by the residents tonight regarding the traffic concerns along Eureka Road. She does not think this is a good use of this property because of the traffic. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 7 of 8 Commissioner Eggenberger stated that he believes comments 3 through 14 are common sense and the two main questions are the first two items in the comment list of the packet. There was a Consensus of the Commission to agree to comments 3 through 14. Commissioner Riedel stated that he agreed with the concerns about trees and with the amount of wetland and stormwater management necessary for the amount of homes proposed, and that it presents a challenge for just seven acres. Chair Maddy suggested that the Commission talk about density. He stated that this is currently zoned R1A which is minimum density residential which requires 40,000 square foot lots. He stated that there aren't many re- developable lots left within the City and noted that he also has concerns about density and the traffic along Eureka Road. Commissioner Gorham stated that he thinks this is a great idea that is considering the wrong location. Commissioner Riedel stated that he agrees with the concerns raised about density and traffic in the area. He stated that he also has concerns about the height of these structures being so much higher than the surrounding homes. He asked if MnDot would accept a request for a stop light at Eureka Road. Planning Director Darling stated that it is unlikely without any kind of official traffic study documenting that traffic conditions would meet warrants. She stated that it would be very unlikely to have a traffic signal at this location as it is now. Mr. Heuer explained the different types of traffic warrants that have to be met before a traffic signal can go in. Commissioner Riedel asked if Pulte Homes was willing to pay the cost for a traffic study on Eureka Road. Mr. Heuer stated that if there was enough positive feedback on the project, they would be willing to spend the money for a traffic study. Commissioner Eggenberger asked if the City could ask for a traffic study without committing to any of the rest of the items. Planning Director Darling stated that with any Comprehensive Plan amendment a traffic study would be required. She stated that to spend $15,000 on a traffic study when there is no support for the development would not be logical. Mr. Heuer stated that there is a lot he doesn't know about the site and the traffic situation. He noted that there might be a way to do some work behind the scenes without spending a lot of money, such as taking a look at the traffic study that was done for the Minnetonka Country Club project. The Commission discussed density requirements and Met Council density goals that are included in the Comprehensive Plan. There was a Consensus from the Commission that the density proposed is not acceptable and that the setback flexibility for the clustered development is acceptable. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 8 of 8 5. MATTERS FROM THE FLOOR Commissioner Eggenberger expressed his appreciation for the work that was done on the redesign of the City website. 6. REPORTS • Liaison to Council Council Liaison Labadie reported on matters considered and actions taken during Council's January 14, 2019, and January 28, 2019 meetings (as detailed in the minutes for those meetings). She noted that she had attended the League of Minnesota Cities training session for experienced elected officials and noted that she would like to say, based on the stories that were shared by other councilmembers, she thinks the City has one of the best Planning Commissions around the State. Commissioner Gorham noted that he would also like to point out that the City has a great leader in Planning Director Darling. • Draft Next Meeting Agenda Planning Director Darling stated there are two minor subdivisions and a variance request that is coming back from the Council with new information for the March 5, 2019, Planning Commission meeting. Planning Director Darling announced that this will be Commissioner Davis's last meeting after serving for sixteen years in the City. There was a round of applause for Commissioner Davis. 7. ADJOURNMENT Riedel moved, Davis seconded, adjourning the Planning Commission Meeting of February 5, 2019, at 9:09 P.M. Motion passed 5/0. MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: CUP to Collocate Antennas on an Existing Monopole at 24283 Smithtown Road Applicant: Tower Engineering Professionals. Meeting Date: Feb 25, 2019 Prepared by: Marie Darling, Planning Director Review Deadline: April 1, 2019 Attachments: Planning Memorandum from the February 5, 2019 Meeting Resolution Background: See attached planning memorandum for detailed background on this request. At the February 5, 2019 meeting, the Planning Commission unanimously recommended approval of the conditional use permit, subject to the conditions in the attached resolution. The applicant was present and spoke in favor of the application. No one from the public requested to speak. One item discussed at length was whether or not to recommend that the slats be installed in the existing fence around the base of the tower. Staff was neutral and included conditions regarding maintenance and color of the slats if the Planning Commission supported them. The Planning Commission did not recommend the slats be included in the application and removed the conditions. Staff note that because the slats are shown on the plans, a condition would need to be included to require the applicant to remove the slats from the drawings. Additionally, after the meeting, the applicant indicated that they only had the ability to add the slats to the area around their equipment. Staff do not support adding slats to the site in a piece -meal fashion. Consequently, staff included a condition in the attached resolution requiring the slats be removed from the plans. Financial or Budget Considerations: The application fees are adequate to cover the cost of processing the request. Recommendation / Action Requested: Staff and the Planning Commission members recommend approval of the request. The City Council would also have the option to deny the application or modify the resolution. Proposed motion: Move to adopt the attached resolution approving a conditional use permit for Tower Engineering Professionals for property located at 24283 Smithtown Road, as recommended by the Planning Commission. Any action on this request would require a simple majority. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:�Plaaning�Planning Files �Applications�2019 Cases Dish Wireless Network Antenna RCAF190225.do Next Steps and Timelines: If the item is approved, the applicant would submit any outstanding information to be consistent with the conditions in the attached resolution and submit a building permit request. MEMORANDUM CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952- 960 -7900 Fax: 952-474-0128 • www.d.shorewood.mmus • cityha11@ci.shorewood.mn.us TO: Planning Commission, Mayor and City Council FROM: Marie Darling, Planning Director MEETING DATE: February 5, 2019 APPLICANT: Tower Engineering Professionals REQUEST: C.U.P. for Collocation of Telecommunication Antennas LOCATION: 24283 Smithtown Road REVIEW DEADLINE: April 1, 2019 LAND USE CLASSIFICATION: Commercial ZONING: C-1 FILE NO.: 18.23 9 1h REQUEST The applicant, on behalf of Dish Wireless, proposes to add three telecommunication antennas, eight radio receiving ",.yd units (RRUs), and various other equipment with a new triangular array on the existing tower. They would also *go add a new cabinet and equipment on a metal equipment platform within the existing fenced area at the base of the tower. Notice of this application was published in both the City's 61 0F official newspapers and mailed to all property owners within 500 feet of the property at least 10 days prior to the initial meeting held on January 15, 2019. This item was continued to allow the applicant additional time to submit all the required information. Page 2 BACKGROUND Context: The property is currently developed with a car dealership. The existing tower is located behind the dealership and accessory building. It is designed as a monopole at 155 feet tall. It was originally built in 1983 as a tower for telephone switching equipment. Since 1988, it has been used for cell antennas. Antennas have been installed and replaced several times since then. The properties to the south are all owned by the City of Shorewood as part of the Badger Park/City Hall complex. The properties to the east and west of the subject site are zoned C -1 and developed with a gas station and a car repair business. The properties to the north are within the City of Tonka Bay and developed with retail center and a chocolate shop. ANALYSIS All CUP applications for antennas are reviewed according to the standards listed in section 1201.04 Subd. 1. d. 1. of the zoning regulations, which include the following: • Consistent with the City's Comprehensive Plan • Compatible with present and future land uses in the area • Will not tend to or actually depreciate the area in which it is proposed • The proposed use can be accommodated with existing public services and will not overburden the City's service capacity. • Conform to applicable regulations in 1201.03 Subd. 21 (Telecommunications towers and facilities) and other sections of the zoning regulations as may be applicable. The Request The applicant would install a new triangular platform and array at about 137 feet above grade (about center -point of the new antennas). The cables connecting the antennas and RRU's to the ground equipment would be placed inside the tower running between the tower equipment to grade, then extend to the equipment cabinet. As shown on the attached plans, the cabinet would be placed on a five -foot by seven -foot equipment platform in the existing fenced area north of the existing equipment building. The applicant has stated that due to an osprey nest at the top of the tower, they would install their equipment on the tower prior to nesting season and then complete the installation by adding the supportive ground equipment later in the spring/summer of 2019. Staff recommend a condition to the application indicating that the equipment not be added to the tower in nesting season. -2- Page 3 Findings Comprehensive Plan: Staff finds that the application is consistent with the intent of the Comprehensive Plan and Zoning Ordinance to encourage additional antennas on existing structures rather than to have additional freestanding towers constructed. Compatibility with present and future land uses, depreciate area: The ground equipment consists of an equipment cabinet and utility boxes placed near the ground. The equipment would be similar to the existing equipment in the area and not noticed by the traveling public, especially as the trees mature on the City Hall site directly south of the tower. The applicant has not proposed a generator or other equipment which would produce noise. Public Services: None needed. Finish: The antennas and all equipment should be of similar color to the existing antennas. Screening: The ground equipment would be behind the existing accessory building and would be behind the new trees and plantings on the city hall site. Because of the utility nature of the equipment, most people do not notice the additional equipment or antennas. The applicant has proposed to add slats to the chainlink fence to provide additional screening for the equipment. Should the Commission recommend the slats be included, staff recommends a condition that the applicant be required to maintain the equipment. The applicant also included a steel canopy with a metal roof over the cabinet that is not necessary for protecting the equipment. The canopy would be visible over the fence and is not customary for this type of equipment. Staff has requested that the canopy be removed. A condition to that effect is included below. Evaluation and Monitoring: The zoning ordinance requires all equipment to be consistent with the FCC's allowed radiation emission requirements. The applicant has included FCC certification of the proposed equipment. RECOMMENDATION Staff recommends approval of the conditional use permit subject to the following conditions: 1. The applicant must apply for and acquire all necessary building permits prior to beginning any construction on the site. 2. If slats are added to the fence for screening they shall be: 1) maintained by the applicant and 2) the same color as, or similar to the building. 3. Prior to issuance of any permits, the applicant shall remove the steel canopy from the plans and revise the scope of work to reflect the project. ATTACHMENTS: Location Map Applicants Narrative and Plans -3- Tonka Ba y s D L.R.T -Regional Trail d 0 i J O L C r CO c� Cf) i let e Subject O c� Property .n s s s RI Int s N Ir 0 300 600 1,200 Feet (II Yellow Tr H a + o e I � \1 �3W E R NEERING SIONALS Date: To: From: Subject: 12/3/18 City of Shorewood Denise Vliet CHARLOTTE OFFICE 10700 SIKES PLACE, SUITE 360 CHARLOTTE, NC 28277 980.202.5553 WWW.TEPGROUP.NET 1 . i tt EIVED DEC -5 2018 CI:fY OF SHOREWOOD Conditional Use Permit — Written Description of the Request Please see the answers below to the written description of the request: 1. Colocation is encouraged in the comprehensive plan. 2. Colocation on existing tower will not danger existing property 3. Colocation will not affect the city services or infrastructure. 4. Proposed collocation benefits the community by providing additional connectivity media. 5. Colocation is encouraged in the comprehensive plan. Please feel free to contact me with any questions. Sincerely, vp-;� Denise Vliet Senior Permitting Specialist Dvliet @tepgroup.net 980 - 202 -5233 CIVIL I GEOTECHNICAL I SURVEY I INSPECTION I STRUCTURAL I PM &E I ENVIRONMENTAL I CONSTRUCTION I SITE ACQUISITION SERVICES Nationwide Since 1997 NOTES: 1, VERTICAL DISTANCE BETWEEN PROPOSED AND EXISTING ANTENNAS BASED ON INFORMATION PROVIDED IN STRUCTURAL ANALYSIS. DISH WIRELESS TO CONFIRM WITH TOWER OWNER THE VERTICAL LEASE AREA RIGHTS AVAILABLE PRIOR TO CONSTRUCTION. EXISTING EQUIPMENT MAY OBSTRUCT DESIRED DISH WIRELESS RAD— CENTER, 2. TOWER FACE WIDTH /DIAMETER IS AN ESTIMATE FROM STRUCTURAL ANALYSIS. 3. ADD MID GROUND BUS BAR WHERE APPLICABLE PER LIGHTNING ZONE REQUIREMENTS. RAD CENTER FACE WIDTH OR DIAMETER HYBRID CABLE LENGTH 137'-O" :k l'-6"± 175' -0 "t 155' -0 "t Y T /TOWER 150' -0 "t /EXISTING ANTENNAS Ak 137' -0 "t q /PROPOSED ANTENNAS 0'-0" (REFERENCE) T /CONCRETE FINAL TOWER ELEVATION N.T.5. EXISTING ANTENNA BY OTHERS (TYP) PROPOSED DISH WIRELESS ANTENNA ARRAY, SEE PROPOSED ANTENNA LAYOUT, THIS SHEET, FOR DETAILS. EXISTING MONOPOLE TOWER ROUTE (1) HYBRID CABLE INSIDE TOWER TO PROPOSED DISH WIRELESS RAD CENTER PER SPECIFICATIONS OF STRUCTURAL ANALYSIS. SEE HYBRID CABLE NOTE, THIS SHEET, PROPOSED ERICSSON RADIO 0208 (TYP OF 3), SEE SHEET C -4 FOR DETAILS, PROPOSED ERICSSON RRUS E2 2 ' B29 (TYP OF 3), GP SEE SHEET C -4 FOR DETAILS. PROPOSED COLLAR MOUNT KIT BY COMMSCOPE (P /N: MC— DPM2M -6 -96, OR APPROVED EQUIVALENT) FUTURE LESSEE ANTENNA SPACE (TYP) PROPOSED JUMPER BETWEEN BETA 4415 RRU AND GAMMA ANTENNA (TYP OF 2), SEE SUPP, INFO. SHEET 1 OF 2,--/ PROPOSED LESSEE ANTENNA (TYP OF 3), SEE SHEET C -4 FOR DETAILS, 5 / /6 OG1 p• EXISTING MONOPOLE TOWER. SEE TABLE, THIS SHEET, FOR FACE WIDTH. n �N� 4 i S NO m� \17 . PROPOSED ANTENNA LAYOUT N.T.5. NOTE: PROPOSED RET CABLE 4415 RRU TO ANTENNA (1) PER SECTOR. BETA SECTOR TO BE DAISY CHAINED TO GAMMA. CABLES TO BE ROUTED ALONG TOWER STRUCTURE (NOT IN OPEN AIR) EQUIPMENT ELEVATION N.T.5. 1 P Q�P J Z� me �c m 80' M0 2 /` �J PROPOSED ERICSSON RADIO 4415 (TYP OF 2), SEE SHEET C -4 FOR DETAILS, EXISTING CLIMBING PEG (TYP) EXISTING SAFETY CLIMB PROPOSED RET CABLE (TYP OF 3), SEE SUPP, INFO. SHEET 1 OF 2. PROPOSED DISH WIRELESS \A AG I+A\1- ANTENNA LAYOUT NOTES: 1. THIS ANTENNA ORIENTATION PLAN IS A SCHEMATIC, THE CONTRACTOR SHALL VERIFY TOWER ORIENTATION AND FIELD COORDINATE REQUIRED ADJUSTMENTS TO ACHIEVE THE DESIRED ANTENNA AZIMUTHS. 2, ANTENNA CENTERLINE HEIGHT REFERENCED FROM GROUND AT BASE OF TOWER, ASSUMING HEIGHT OF 0' -0" AT SAID REFERENCE POINT. 3, ALL ANTENNAS, CABLES AND MOUNTS SHALL BE INSTALLED IN ACCORDANCE WITH THE TOWER ENGINEER'S RECOMMENDATIONS IN A MANNER CONSISTENT WITH THE STRUCTURAL ANALYSIS REPORT. 4. ALL ANTENNA BRACKETS PER ANTENNA MANUFACTURER, OR EQUAL. CONTRACTOR TO COORDINATE REQUIRED MECHANICAL DOWN TILT WITH DISH WIRELESS. 5. ALL ANTENNA INFORMATION TO BE CONFIRMED WITH DISH WIRELESS RF DESIGN PRIOR TO INSTALLATION, 6. VERIFY POSITIONS AND AZIMUTH OF ANTENNAS WITH DISH WIRELESS PRIOR TO INSTALLATION. 7. SECTOR FRAMES AND ANTENNAS SHOULD HAVE IDENTIFYING TORQUE MARKS SHOWN AFTER INSTALLATION. 8. ALL CLOSE -OUT PHOTOS ADHERE TO CLOSE -OUT DOCUMENTATION. 9. THE SIZE, HEIGHT, AND DIRECTION OF ALL ANTENNAS SHALL BE ADJUSTED TO MEET SYSTEM REQUIREMENTS DEPICTED BY THE LATEST APPROVED RFDS. EQUIPMENT TESTING: CONTRACTOR SHALL COMPLETE THE FOLLOWING REQUIREMENTS: 1. ANTENNAS & RF JUMPERS: • ALL RF JUMPERS & ANTENNA PORTS MUST HAVE DOCUMENTED PASSING SYSTEM SWEEP TEST, • PIM TESTING IS REQUIRED FOR ALL INSTALLED ANTENNAS & FEEDLINES. • SYSTEM SWEEPS SHALL BE AT A RETURN LOSS OF S -I6db. • ALL SWEEPS MUST BE PROVIDED IN A PDF AS WELL AS ANRITSU (OR EQUAL) DATA FILE FORMAT. • FINAL ACCEPTANCE: PERFORM ALL TECHNICAL TESTS SPECIFIED IN THE CONSTRUCTION SOW, SECTION XIV 2. HYBRID CABLES: • ALL FIBER PAIRS MUST HAVE A DOCUMENTED PASSING POWER & A FIBER INSPECTION SCOPE TEST, • PASSING POWER TEST SHALL BE 5 3db. • REQUIRED FIBER TEST GEAR SHALL BE VIAVI JDSU FIT- SD103; P5000i FIBER SCOPE DIGITAL INSPECTION KIT; VIAVI 2303/11, OLS -35 OPTICAL LASER LIGHT SOURCE 1310/1550 NM, SM, INTERCHANGEABLE ADAPTER OR EQUAL. • ALL FIBER TEST RESULTS MUST BE PROVIDED IN PDF FORMAT. • FINAL ACCEPTANCE: PERFORM ALL TECHNICAL TESTS SPECIFIED IN THE CONSTRUCTION SOW, SECTION XIV INSTALLER NOTES: 1. SCHEMATIC LAYOUT ONLY. REFER TO SHEETS C -1 AND C -2 FOR EXACT EQUIPMENT LAYOUT, SIZES AND LOCATIONS OF ICE BRIDGE. 2. ALL CABLE SUPPORTS SHOULD BE BLOCKS WITH GROMMETS, NO SNAP -INS ARE ALLOWED. PREPARED FOR: • NW WIRELESS PREPARED BY: j TOWER ENGINEERING PROFESSIONALS ►� 326 TRYON ROAD RALEIGH, NC 27603.3530 OFFICE: (919) 661-6351 www.tepgroup.net DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS SEE EQUIPMENT 1 ELEVATION, THIS 1 SHEET, FOR 1 DETAILS. 1 11 -30 -18 1 1 CP - - - - - - - - - - II 2 CP I t PROPOSED ERICSSON RADIO 0208 (TYP OF 3), SEE SHEET C -4 FOR DETAILS, PROPOSED ERICSSON RRUS E2 2 ' B29 (TYP OF 3), GP SEE SHEET C -4 FOR DETAILS. PROPOSED COLLAR MOUNT KIT BY COMMSCOPE (P /N: MC— DPM2M -6 -96, OR APPROVED EQUIVALENT) FUTURE LESSEE ANTENNA SPACE (TYP) PROPOSED JUMPER BETWEEN BETA 4415 RRU AND GAMMA ANTENNA (TYP OF 2), SEE SUPP, INFO. SHEET 1 OF 2,--/ PROPOSED LESSEE ANTENNA (TYP OF 3), SEE SHEET C -4 FOR DETAILS, 5 / /6 OG1 p• EXISTING MONOPOLE TOWER. SEE TABLE, THIS SHEET, FOR FACE WIDTH. n �N� 4 i S NO m� \17 . PROPOSED ANTENNA LAYOUT N.T.5. NOTE: PROPOSED RET CABLE 4415 RRU TO ANTENNA (1) PER SECTOR. BETA SECTOR TO BE DAISY CHAINED TO GAMMA. CABLES TO BE ROUTED ALONG TOWER STRUCTURE (NOT IN OPEN AIR) EQUIPMENT ELEVATION N.T.5. 1 P Q�P J Z� me �c m 80' M0 2 /` �J PROPOSED ERICSSON RADIO 4415 (TYP OF 2), SEE SHEET C -4 FOR DETAILS, EXISTING CLIMBING PEG (TYP) EXISTING SAFETY CLIMB PROPOSED RET CABLE (TYP OF 3), SEE SUPP, INFO. SHEET 1 OF 2. PROPOSED DISH WIRELESS \A AG I+A\1- ANTENNA LAYOUT NOTES: 1. THIS ANTENNA ORIENTATION PLAN IS A SCHEMATIC, THE CONTRACTOR SHALL VERIFY TOWER ORIENTATION AND FIELD COORDINATE REQUIRED ADJUSTMENTS TO ACHIEVE THE DESIRED ANTENNA AZIMUTHS. 2, ANTENNA CENTERLINE HEIGHT REFERENCED FROM GROUND AT BASE OF TOWER, ASSUMING HEIGHT OF 0' -0" AT SAID REFERENCE POINT. 3, ALL ANTENNAS, CABLES AND MOUNTS SHALL BE INSTALLED IN ACCORDANCE WITH THE TOWER ENGINEER'S RECOMMENDATIONS IN A MANNER CONSISTENT WITH THE STRUCTURAL ANALYSIS REPORT. 4. ALL ANTENNA BRACKETS PER ANTENNA MANUFACTURER, OR EQUAL. CONTRACTOR TO COORDINATE REQUIRED MECHANICAL DOWN TILT WITH DISH WIRELESS. 5. ALL ANTENNA INFORMATION TO BE CONFIRMED WITH DISH WIRELESS RF DESIGN PRIOR TO INSTALLATION, 6. VERIFY POSITIONS AND AZIMUTH OF ANTENNAS WITH DISH WIRELESS PRIOR TO INSTALLATION. 7. SECTOR FRAMES AND ANTENNAS SHOULD HAVE IDENTIFYING TORQUE MARKS SHOWN AFTER INSTALLATION. 8. ALL CLOSE -OUT PHOTOS ADHERE TO CLOSE -OUT DOCUMENTATION. 9. THE SIZE, HEIGHT, AND DIRECTION OF ALL ANTENNAS SHALL BE ADJUSTED TO MEET SYSTEM REQUIREMENTS DEPICTED BY THE LATEST APPROVED RFDS. EQUIPMENT TESTING: CONTRACTOR SHALL COMPLETE THE FOLLOWING REQUIREMENTS: 1. ANTENNAS & RF JUMPERS: • ALL RF JUMPERS & ANTENNA PORTS MUST HAVE DOCUMENTED PASSING SYSTEM SWEEP TEST, • PIM TESTING IS REQUIRED FOR ALL INSTALLED ANTENNAS & FEEDLINES. • SYSTEM SWEEPS SHALL BE AT A RETURN LOSS OF S -I6db. • ALL SWEEPS MUST BE PROVIDED IN A PDF AS WELL AS ANRITSU (OR EQUAL) DATA FILE FORMAT. • FINAL ACCEPTANCE: PERFORM ALL TECHNICAL TESTS SPECIFIED IN THE CONSTRUCTION SOW, SECTION XIV 2. HYBRID CABLES: • ALL FIBER PAIRS MUST HAVE A DOCUMENTED PASSING POWER & A FIBER INSPECTION SCOPE TEST, • PASSING POWER TEST SHALL BE 5 3db. • REQUIRED FIBER TEST GEAR SHALL BE VIAVI JDSU FIT- SD103; P5000i FIBER SCOPE DIGITAL INSPECTION KIT; VIAVI 2303/11, OLS -35 OPTICAL LASER LIGHT SOURCE 1310/1550 NM, SM, INTERCHANGEABLE ADAPTER OR EQUAL. • ALL FIBER TEST RESULTS MUST BE PROVIDED IN PDF FORMAT. • FINAL ACCEPTANCE: PERFORM ALL TECHNICAL TESTS SPECIFIED IN THE CONSTRUCTION SOW, SECTION XIV INSTALLER NOTES: 1. SCHEMATIC LAYOUT ONLY. REFER TO SHEETS C -1 AND C -2 FOR EXACT EQUIPMENT LAYOUT, SIZES AND LOCATIONS OF ICE BRIDGE. 2. ALL CABLE SUPPORTS SHOULD BE BLOCKS WITH GROMMETS, NO SNAP -INS ARE ALLOWED. PREPARED FOR: • NW WIRELESS PREPARED BY: j TOWER ENGINEERING PROFESSIONALS ►� 326 TRYON ROAD RALEIGH, NC 27603.3530 OFFICE: (919) 661-6351 www.tepgroup.net DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: TOWER ELEVATION & ANTENNA LAYOUT SHEET NUMBER: C -3 HYBRID CABLE NOTE: PROPOSED HYBRID CABLE LENGTH: 175'-O'± (CONTRACTOR TO VERIFY) EXISTING CHAIN —LINK FENCED COMPOUND TO BE UPGRADED WITH PVC SLATS PAINTED TO MATCH THE BUILDING, SEE THIS SHEET FOR DETAIL. x x- PROPOSED HYBRID CABLE TO a, BE ROUTED TO PROPOSED DISH WIRELESS RAD CENTER, a ° SEE HYBRID CABLE NOTE, ° THIS SHEET, PROPOSED 4" WIDE RMC CONDUIT, SEE SHEET C -7 FOR DETAILS. EXISTING MONOPOLE TOWER. SEE SHEET C -3 FOR ELEVATION. EXISTING ICE BRIDGE BY OTHERS PROPOSED PVC SLAT INSERTS PAINTED TO MATCH BUILDING STRUCTURE EXISTING CHAIN -LINK FENCED COMPOUND TO BE UPGRADED WITH PVC SLATS U. COMPOUND FENCE UPGRADE SCALE: N.T.S. x EXISTING EMPTY PAD TO BE REMOVED AS NEEDED x x x APPROXIMATELY 15'-O"± ° (CONTRACTOR TO VERIFY) i a F— — — — — — — — — — — — — — +r x n° ° a -- — — - - — — — — — -- a ° n a : " I - � G , C ° X . ° :d x a a �x.. x ax . EXISTING 4' WIDE / ACCESS GATE EXISTING VAULT O T EXISTING TELCO PEDESTAL EXISTING BRICK BUILDING BY OTHERS !•e El a° COMPOUND PLAN SCALE: 3/1fi' = 1' -0" 0 4 8 SCALE IN FEET PROPOSED 8'- 0 "x8' -0" DISH WIRELESS AREA OF GROUND DISTURBANCE FOR BELOW GRADE GROUNDING SYSTEM PROPOSED 5'x7' DISH WIRELESS LEASE AREA PROPOSED 5'x7' DISH WIRELESS EOUIPMENT PLATFORM BY COMMSCOPE (P /N: MTC4045) WITH ICE CANOPY (P /N: MTC4045C), SEE SHEET C -2 FOR DETAILS, EXISTING GRAVEL WITHIN COMPOUND NOTES: 1. ALL SITE INFORMATION HAS BEEN PROVIDED BY THE CLIENT. TEP IS NOT LIABLE AND DOES NOT ASSUME RESPONSIBILITY FOR THIS CONTENT. 2. PROPOSED SATELLITE DISH LOCATION TO BE VERIFIED IN THE FIELD AT TIME OF CONSTRUCTION. PREPARED FOR: s WIRELESS PREPARED BY: TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 27603 -3530 �►, OFFICE: (919) 661 -6351 www.tepgroup.net 4 � d DATE DESCRIPTION REV m LU PRELIMINARY t:1 `o 11 -30 -18 CONSTRUCTION 1 CP z CONSTRUCTION L (D — O) E 16 Q �# � C Q) LU f2 <L .. ow " 4 o x c� fir,.... � Lo 'LD N DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: COMPOUND PLAN SHEET NUMBER: C -1 SAFETY NOTE: WHEN APPLICABLE, CONTRACTOR SHALL COVER PROPOSED (B'xB') HOLE IN PLATFORM GRATE TO PREVENT TRIPPING HAZARD. SEE OSHA STANDARDS, SECTION 29 CFR 1926.501(b)(4)(ii). PROPOSED DISH WIRELESS ICE CANOPY BY COMMSCOPE (P /N: MTC4045C OR APPROVED EQUIVALENT). SEE SHEET C -8 FOR DETAILS. PROPOSED DISH WIRELESS PLATFORM FOOT (TYP). SEE SHEET C -6 FOR DETAILS.- PROPOSED 5'x7' DISH WIRELESS EQUIPMENT PLATFORM WITH (4) EQUIPMENT PLATFORM FEET — PROPOSED 5'x7' DISH WIRELESS LEASE AREA PROPOSED STACKED ERICSSON EQUIPMENT CABINET PROPOSED 24 "x24 "x6" HOFFM AN BOX MOUNTED TO PROPOSED CABINET SUPPORT STRUCTURE- PROPOSED 8'- 0 "x8' -O" DISH WIRELESS AREA OF GROUND DISTURBANCE FOR BELOW GRADE GROUNDING SYSTEM PROPOSED HYBRID CABLE ROUTED UP TOWER TO PROPOSED DISH WIRELESS RAD CENTER PROPOSED MTC4045C PLATFORM CANOPY NOT SHOWN FOR CLARITY. SEE SHEET C -B FOR DETAILS. NOTES: 1. WHEN APPLICABLE, LTE BACKHAUL ANTENNA LOCATION TO BE VERIFIED IN THE FIELD AT TIME OF CONSTRUCTION. 2. WHEN APPLICABLE, DISH WIRELESS SUPPORT PIPE SHALL BE POSITIONED AS TO AFFORD FUTURE DISH A CLEAR, UNOBSTRUCTED VIEW OF THE SOUTHERN SKY. 3. CONTRACTOR TO PROVIDE 4MIL BLACK PLASTIC BENEATH PROPOSED DISH WIRELESS EQUIPMENT PLATFORM AND LEGS. r ----------------------------------- - - - - -1 PROPOSED LTE ANTENNA FOR BACKHAUL MOUNTED TO I j PROPOSED H -FRAME I PROPOSED DISH WIRELESS UTILITY gipRACK MOUNTED TO PLATFORM ' r CONTRACTOR TO PROVIDE CHECKED BY: WEATHERPROOF GFCI AND MOUNT j IT TO PROPOSED UTILITY RACK I I FUTURE TELCO BOX _ I PROPOSED 100A METER MOUNTED ° I I I TO PROPOSED UTILITY RACK I PROPOSED 100A ELECTRICAL I LOAD CENTER MOUNTED TO j 4° �3 I PROPOSED UTILITY RACK ° ° I I PROPOSED 100A SERVICE O � I ENTRANCE RATED DISCONNECT ♦ I MOUNTED TO PROPOSED UTILITY RACK I I magi. o PROPOSED GPS ANTENNA, I INSTALLED BY DISH WIRELESS L --------------- - - - - -J PROPOSED 2Y2" TYPE LB CONDUIT BODY FROM PROPOSED HOFFMAN SEE SHEET C -1 BOX TO PROPOSED BASEBAND UNIT FOR RMC LENGTH PROPOSED 4" WIDE RMC CONDUIT. SEE SHEET C -7 FOR DETAILS. z EQUIPMENT PLAN SCALE: Yz, = 1' -0" 0 2 4 SCALE IN FEET W PREPARED FOR: s WIRELE S S PREPARED BY: +� TOWER ENGINEERING PROFESSIONALS i 326 TRYON ROAD RALEIGH, NC 27603 -3530 OFFICE: (919) 661 -6351 www,tepgroup.net DRAWN BY: JHJ CHECKED BY: CP v LOU iJ PRELIMINARY 0 °moo 1� 11 -30 -18 CONSTRUCTION r� off, z CONSTRUCTION 2 cv c 0 Q Lu magi. o �' CL (Dv.. O o ? Q z � cj 61 2 0 C py 0 %a73a N m to a DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN PRELIMINARY 0 SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: EQUIPMENT PLAN SHEET NUMBER: C-2 NOTES: 1. MOUNT PER MANUFACTURER'S SPECIFICATIONS. 2. WESTELL BOXER CABINET TO BE INSTALLED BY OTHERS ON UTILITY RACK AS NEEDED. N N 2' -1Y2" FRONT VIEW EQUIPMENT PLATFORM FOOT DETAILS SCALE: 1" = 1' -0" NOTE: CABINET DETAILS TAKEN FROM DISH TECHNOLOGIES. SEE MANUFACTURER DRAWINGS FOR ADDITIONAL DETAILS. CABINET TO BE INSTALLED PER 1 MANUFACTURER SPECIFICATIONS. ICI X 9 � � 0 I 2'-2916' N TOP VIEW CABINET DETAILS SCALE: 3/a' = 1' -0" BACK VIEW X CO I t0 2' -3 %" SIDE VIEW O I N 2' -33 %" :E. SIDE VIEW N I N 0 1 2 SCALE IN FEET POWER CABINET AN 0, CABINETJDUR5 NOT'SHOWN< Oj2 /(DDF6 CLARITY DSESuNABLECABLETIES TP STRAP411E CABLES TO THE 'GABLEtAO' EG INTRATED; IN THESTAC�INf� W 0 2 4 SCALE IN FEET NOTE: HOFFMAN BOX DETAILS TAKEN FROM DISH TECHNOLOGIES. SEE MANUFACTURER DRAWINGS FOR ADDITIONAL DETAILS. CABINET TO BE INSTALLED PER MANUFACTURER SPECIFICATIONS. Contractor: Type 3R Screw -Cover Type 3R Boxes and Enclosures �Hr Wj Sgl A J 4.mma A (HOUNTWG HOLES) T T T amm 8 - 22 tzJ J PADLOCK 3mm 3 1mm STARE II^_' C I'll B H BoEr SgkB _ J A I OI 12,,'''1 3mm STARE 3 ""' B LC_ '"11 H DATE DESCRIPTION aoa, W. c ISSUED BY C1 i_ co Q a° Di t* x.41 LO t+.. G O Q co In 2 D J I I 3.84 m (1rwu w HOLES) 98 mm z rn `O U) c I U) a jam —�- A I I Eli ,_ 0 N 1 3 221mm I 20.00 I JHJ 3'2_ CP APPV'D: f"-5,0 mm I PADLOCK STAPIE fi 25 J f---- B —»{III C - - /[aH' ail 4 I fix A B C D E F G H I 1I 62 41m 41.6 me mm 41 a w emm 641 .e .e czns -c HOFFMAN BOX DETAILS N.T.S. PREPARED FOR: v WIRELESS PREPARED BY: TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 27603 -3530 A OFFICE: (919) 661.6351 twww.tepgroup.net ppm- SUBMITTALS DATE DESCRIPTION (D ISSUED BY C1 i_ co Q a° Di t* z LO t+.. G O Q co In 2 LU C m a �a a c.° a z rn `O U) c U) a jam Si C H �. Eli ,_ 0 N 1L DRAWN BY- JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 —I8 CONSTRUCTION I CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: EQUIPMENT DETAILS SHEET NUMBER: C -5 ABOVE CANOPY W A CT Ml- 7' -0" B. —q11 Ln 0 I N PLATFORM CANOPY DETAILS N. T. S. C I oc N I DO PREPARED FOR: • WIRELESS PREPARED BY: TOWER ENGINEERING PROFESSIONALS A� 326 TRYON ROAD RALEIGH, NC 27603.3530 OFFICE: (919) 661 -6351 www.tepgroup,net Es- DATE I DESCRIPTION REV 3 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 o— ar m � z Q U � CL u a o W,c te CIS =I p U7 tR L .— a d) CD N DRAWN BY: JHJ CHECKED BY: CID APPV'D: CSN SUBMITTALS DATE I DESCRIPTION REV I ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: PLATFORM CANOPY DETAILS SHEET NUMBER: 8 UTILITY DISTANCES: 1. PROPOSED DISH WIRELESS POWER FEEDER LENGTH (UNDERGROUND): 60' -0 "f (CONTRACTOR TO VERIFY) 2. PROPOSED DISH WIRELESS POWER FEEDER LENGTH (ABOVE GROUND): 190'-O"± (CONTRACTOR TO VERIFY) 3. PROPOSED DISH WIRELESS FIBER FEEDER LENGTH: 40'-O"± (CONTRACTOR TO VERIFY) W EXISTING UTILITY POLE (TYP) �.�' EXISTING AERIAL- MOUNTEC �.� TRANSFORMER PROPOSED OVERHEAD WIRE FOR POWER ROUTED FROM EXISTING TRANSFORMER IN PARKING LOT NORTHEAST OF COMPOUND (EXACT LOCATION T.B.D.). CONTRACTOR TO COORDINATE. PROPOSED 3" CONDUIT FOR POWER FROM EXISTING UTILITY POLE RISER TO PROPOSED DISH WIRELESS 100A METER �44 PROPOSED SPARE 3" CONDUIT WITH PULL - STRING FOR FIBER FROM EXISTING TELCO PEDESTAL TO FUTURE DISH WIRELESS TELCO ENCLOSURE EXISTING TELCO PEDESTAL NOTES: COMPOUND UTILTY PLAN SCALE: Ys, = l' -0" 0 16 32 SCALE IN FEET 1. CONTRACTOR SHALL ARRANGE CONDUITS, WIRING, EQUIPMENT AND OTHER WORK AS SHOWN ON THIS PLAN AND SHEET E -2, PROVIDING REQUIRED CLEARANCES AND ACCESS PER NEC. WHERE FIELD ADJUSTMENTS ARE NECESSARY, COORDINATE WITH SITE CM AND DISH WIRELESS. 2. PULL BOX(ES) ARE REQUIRED WHEN THE EQUIVALENT OF THREE 90 DEGREE BENDS MAX, INCLUDING THE BENDS LOCATED AT AN OUTLET OR FITTING, ARE USED BETWEEN PULL POINTS; 150 FEET OF CONDUIT LENGTH IS EQUIVALENT TO AN ADDITIONAL 90 DEGREES. UTILITY NOTES: 1. CONTRACTOR TO COORDINATE SERVICE ROUTING & CONNECTION WITH LOCAL TELEPHONE AND POWER COMPANIES. 2. CONTRACTOR SHALL FOLLOW LOCAL UTILITY COMPANY STANDARDS WHEN CONNECTING TO UTILITIES, PROVIDING REQUIRED CLEARANCES AND ACCESS PER NEC. LOCAL AND STATE BUILDING CODES SHALL GOVERN IN CASES WHERE UTILITY CO. STANDARDS DIFFER. 3. CONTRACTOR TO PROVIDE SPARE 3' TELCO CONDUIT WITH PULL - STRING FOR POTENTIAL FUTURE FIBER APPLICATIONS. PROPOSED MTC4045C PLATFORM CANOPY NOT SHOWN FOR CLARITY. SEE SHEET C -8 FOR DETAILS. NOTE: PROPOSED 2r TYPE LB CONDUIT BODY FROM PROPOSED HOFFMAN BOX TO PROPOSED BASEBAND UNIT FOR FIBER CONNECTION lim PROPOSED (24 "x24 "x6 ") HOFFMAN BOX MOUNTED TO CABINET SUPPORT STRUCTURE ELECTRICAL ROUTING IS A SCHEMATIC. THE CONTRACTOR SHALL VERIFY EQUIPMENT LOCATION AND ELECTRICAL ROUTING PRIOR TO INSTALLATION. PROPOSED 2" CONDUIT FROM LOAD CENTER TO ERICSSON CABINET EQUIPMENT PLATFORM UTILITY PLAN N.T.S. PROPOSED 1" CONDUIT FROM LOAD CENTER TO GFCI CONTRACTOR TO PROVIDE WEATHERPROOF GFCI AND MOUNT IT TO PROPOSED H -FRAME PROPOSED TELCO BOX PROPOSED (1) SPARE 3" CONDUIT WITH PULL - STRING FOR FIBER TO BE STUBBED UP OUTSIDE COMPOUND FENCE, AWAY FROM GATE SWING RADIUS AND CAPPED AT 6" ABOVE GRADE PROPOSED 3" CONDUIT FOR POWER FROM UTILITY TRANSFORMER TO 100A \ METER PROPOSED 3" CONDUITS FOR POWER FROM 100A METER AND 100A S/E RATED DISCONNECT TO LOAD CENTER PROPOSED 100A ELECTRICAL LOAD CENTER PROPOSED GPS ANTENNA INSTALLER NOTE: SCHEMATIC LAYOUT ONLY. REFER TO SHEET C -2 FOR EXACT EQUIPMENT LAYOUT. W PREPARED FOR: s WIRELESS PREPARED BY: TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 276033530 OFFICE: (919) 661.6351 www,lepgroup.net DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY L CP 11 -30 -18 CONSTRUCTION Lo 0 z CONSTRUCTION Lo m c- rn cm aA c LLI c (D � .. .2 a v N y 06p _w Z r 0 oEO a .. � z ,s Fa ix DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN p� C� I PROPOSED STACKED ERICSSON CABINET I..... _ PROPOSED (24 "x24 "x6 ") HOFFMAN BOX MOUNTED TO CABINET SUPPORT STRUCTURE ELECTRICAL ROUTING IS A SCHEMATIC. THE CONTRACTOR SHALL VERIFY EQUIPMENT LOCATION AND ELECTRICAL ROUTING PRIOR TO INSTALLATION. PROPOSED 2" CONDUIT FROM LOAD CENTER TO ERICSSON CABINET EQUIPMENT PLATFORM UTILITY PLAN N.T.S. PROPOSED 1" CONDUIT FROM LOAD CENTER TO GFCI CONTRACTOR TO PROVIDE WEATHERPROOF GFCI AND MOUNT IT TO PROPOSED H -FRAME PROPOSED TELCO BOX PROPOSED (1) SPARE 3" CONDUIT WITH PULL - STRING FOR FIBER TO BE STUBBED UP OUTSIDE COMPOUND FENCE, AWAY FROM GATE SWING RADIUS AND CAPPED AT 6" ABOVE GRADE PROPOSED 3" CONDUIT FOR POWER FROM UTILITY TRANSFORMER TO 100A \ METER PROPOSED 3" CONDUITS FOR POWER FROM 100A METER AND 100A S/E RATED DISCONNECT TO LOAD CENTER PROPOSED 100A ELECTRICAL LOAD CENTER PROPOSED GPS ANTENNA INSTALLER NOTE: SCHEMATIC LAYOUT ONLY. REFER TO SHEET C -2 FOR EXACT EQUIPMENT LAYOUT. W PREPARED FOR: s WIRELESS PREPARED BY: TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 276033530 OFFICE: (919) 661.6351 www,lepgroup.net SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY L CP 11 -30 -18 CONSTRUCTION Lo 0 z CONSTRUCTION Lo m c- rn cm aA c LLI c (D � .. .2 a v N y 06p _w Z r 0 oEO a .. � z ,s Fa ix DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING 70 BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: UTILITY PLANS SHEET NUMBER: E -1 NOTE: ADD MID GROUND BUS BAR WHERE APPLICABLE PER LIGHTNING ZONE REQUIREMENTS. PROPOSED 4 "x12 "xY4" TINNED SECTOR GROUND BAR (TYP OF 3), SEE SHEET G -2 FOR DETAILS, PROPOSED 4"x12 "041" TINNED UPPER TOWER GROUND BAR PROPOSED 4 "x12 "xY4" TINNED LOWER TOWER GROUND BAR. SEE SHEET G -3 FOR DETAILS. CONTRACTOR TO INSTALL GBB EVERY 200' c do TOWER ELEVATION GROUNDING N.T.S. LEGEND GROUNDING CONDUCTOR - ABOVE GRADE - - -• GROUNDING CONDUCTOR - BELOW GRADE •• -••- GROUNDING ELECTRODE SYSTEM • EXOTHERMIC CONNECTION MECHANICAL CONNECTION GROUND INSPECTION /TEST WELL O GROUND ROD INSTALLER NOTE: SCHEMATIC LAYOUT ONLY. REFER TO SHEETS C -1 AND C -2 FOR EXACT EQUIPMENT LAYOUT, SIZES AND LOCATIONS OF ICE BRIDGE AND ANTENNA SUPPORT STRUCTURE. TOWER GROUNDING NOTE: ALL CONNECTIONS TO BE MECHANICAL ON TOWER. EXOTHERMIC WELDS ARE ONLY ALLOWED AT GRADE. #2 AWG BURIED GROUND PROPOSED EQUIPMENT RING 36" BELOW GRADE GROUND BAR BOND PROPOSED EQUIPMENT X12 AWG SOLID BARE TINNED BOND EQUIPMENT PLATFORM TO PROPOSED COPPER (TYP) (UNLESS GROUND BAR TO GROUNDING ELECTRODE NOTED OTHERWISE) GROUNDING ELECTRODE SYSTEM (TYP OF 4) SYSTEM (TYP OF 2) 1 ♦ / 1 ♦♦ 1 1 ♦♦ 1 ♦ 1 4 r 1 / � I 1 BOND EQUIPMENT 1 AS REQUIRED BY 1 MANUFACTURER { 1 1 1 1 1 1 BOND H —FRAME POST 1 TO UNI —STRUT (TYP)- 1 1 1 r ♦ ♦��- 1 1 \ 1 1 - - -- --------------------- BOND EQUIPMENT PLATFORM LEG TO BOND ICE BRIDGE SUPPORT EQUIPMENT PLATFORM (TYP OF 4) POSTS TO GROUND RING BOND(S) (TYP) TYPICAL GROUNDING PLAN SCHEMATIC N.T.S. BOND PROPOSED EQUIPMENT GROUND RING TO EXISTING TOWER GROUND RING (TYP OF 2) EXISTING TOWER GROUND RING (FIELD VERIFY) (1) PROPOSED 4"02%4" TINNED LOWER GROUND BUS BAR BOND PROPOSED LOWER TOWER GROUND BAR TO EXISTING TOWER GROUND RING (TYP OF 2) EXISTING MONOPOLE TOWER PREPARED FOR: 'sh WIRELESS I PREPARED BY: TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 21603 -3530 OFFICE: (919) 661 -6351 www.tepgroup.net 4'4Appw- E � L cu p Lo ® 2 m C :D 0 Lu ate= «� c Qc. Q co cn � ij FLCL $46 z o 63 0° N DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: GROUNDING NOTES & DETAILS SHEET NUMBER: G -1 GENERAL NOTES: 10. INSTALL ALL EQUIPMENT AND MATERIALS ACCORDING TO MANUFACTURER'S 1. EVERY EFFORT HAS BEEN MADE IN THE CONSTRUCTION DOCUMENTS TO PROVIDE A SPECIFICATIONS, UNO, OR WHERE LOCAL CODES OR ORDINANCES DIRECT OTHERWISE. COMPLETE SCOPE OF WORK. MINOR DISCREPANCIES IN THE DRAWINGS AND /OR SPECIFICATIONS SHALL NOT EXCUSE CONTRACTORS FROM COMPLETING THE PROJECT AND 11. PROPOSED CELLULAR EQUIPMENT AND FIXTURES WILL BE FURNISHED BY OWNER AND IMPROVEMENTS IN ACCORDANCE WITH THE INTENT OF THESE DOCUMENTS. INSTALLED BY CONTRACTOR, UNLESS NOTED OTHERWISE. 2. ALL REFERENCES TO OWNER HEREIN SHALL BE CONSTRUED TO MEAN THE CARRIER OR ITS DESIGNATED REPRESENTATIVE. 12. ANY SUBSTITUTIONS OF MATERIALS AND /OR EQUIPMENT, MUST BE APPROVED BY OWNER. 3. BIDDING REQUIREMENTS a. PRIOR TO THE SUBMISSION OF BIDS, VISIT THE JOB SITE TO BECOME FAMILIAR WITH ALL CONDITIONS AFFECTING THE PROPOSED PROJECT. VISIT THE SITE WITH THE CONSTRUCTION DOCUMENTS TO VERIFY FIELD DIMENSIONS AND CONDITIONS TO CONFIRM THAT THE PROJECT WILL BE ACCOMPLISHED AS SHOWN. b. PROVIDE NOTIFICATION TO OWNER IN WRITING OF ANY CONFLICTS, ERRORS, OR OMISSIONS PRIOR TO SUBMISSION OF PRICE PROPOSAL. IN THE EVENT OF DISCREPANCIES, PRICE THE MORE COSTLY OR EXTENSIVE WORK, UNLESS DIRECTED OTHERWISE. c. WHEN TOWER IS OWNED BY A THIRD PARTY, CONTACT TOWER OWNER REPRESENTATIVE FOR PARTICIPATION IN BID WALK. d. WHERE ANCHORING TO A CONCRETE ROOF SLAB, CONFIRM (PRIOR TO SUBMITTING BID) THE PRESENCE OF POST TENSION TENDONS. INCLUDE PROVISIONS FOR X —RAY PROCEDURES TO LOCATE THE TENDONS PRIOR TO CONSTRUCTION. 4. DRAWINGS ARE NOT TO BE SCALED. WRITTEN DIMENSIONS TAKE PRECEDENCE. CONSTRUCTION DOCUMENTS ARE INTENDED FOR DIAGRAMMATIC PURPOSES ONLY, UNO. 5. FIELD VERIFY ALL DIMENSIONS, ELEVATIONS AND EXISTING CONDITIONS PRIOR TO BEGINNING ANY MATERIALS ORDERING, FABRICATION OR CONSTRUCTION WORK ON THIS PROJECT. BRING ANY DISCREPANCIES IMMEDIATELY TO THE ATTENTION OF THE OWNER AND RESOLVE BEFORE PROCEEDING WITH THE WORK. 6. FURNISH ALL MATERIALS, EQUIPMENT, LABOR, AND ANY REQUIREMENTS NECESSARY TO COMPLETE PROJECT AS DESCRIBED IN THE CONSTRUCTION DOCUMENTS AND CONSTRUCTION SOW. 7. SUPERVISE AND DIRECT THE PROJECT DESCRIBED IN THE CONSTRUCTION DOCUMENTS. PROVIDE ALL CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, AND PROCEDURES FOR COORDINATING ALL PORTIONS OF THE WORK UNDER THE CONTRACT. 8. ALL WORK PERFORMED ON THE PROJECT AND MATERIALS INSTALLED SHALL BE IN STRICT ACCORDANCE WITH ALL APPLICABLE CODES, REGULATIONS, AND ORDINANCES. GIVE ALL NOTICES AND COMPLY WITH ALL LAWS, ORDINANCES, RULES, REGULATIONS AND LAWFUL ORDERS OF ANY PUBLIC AUTHORITY, MUNICIPAL AND UTILITY COMPANY SPECIFICATIONS, AND LOCAL AND STATE JURISDICTIONAL CODES APPLICABLE TO THE WORK. 9. CONSTRUCTION COORDINATION REQUIREMENTS a. NOTIFY OWNER OF ANY DISCREPANCIES PRIOR TO START OF WORK. b. OBTAIN ALL PERMITS. SCHEDULE AND COORDINATE ALL INSPECTIONS. c. PROVIDE, AT THE PROJECT SITE, A FULL, CURRENT SET OF CONSTRUCTION DOCUMENTS FOR USE BY ALL PERSONNEL INVOLVED WITH THE PROJECT. d. RECEIVE WRITTEN AUTHORIZATION TO PROCEED WITH CONSTRUCTION PRIOR TO STARTING WORK ON ANY ITEM NOT CLEARLY DEFINED BY THE CONSTRUCTION DOCUMENTS. e. PERFORM WORK DURING OWNER'S PREFERRED HOURS TO AVOID DISTURBING NORMAL BUSINESS. f. PROVIDE FALL PROTECTION IN ACCORDANCE WITH FEDERAL, STATE, LOCAL, AND OWNER REQUIREMENTS. g. IF FAA LIGHTING AND MARKING IS PRESENT ON SITE AND IS POWERED BY ELECTRICAL SERVICE THAT IS TO BE INTERRUPTED, MAINTAIN THE NECESSARY LIGHTS DURING CONSTRUCTION AND NOTIFY THE PROPER AUTHORITIES IN THE EVENT OF A DISRUPTION. h. PROVIDE A PORTABLE FIRE EXTINGUISHER WITH A RATING OF NOT LESS THAN 2 —A OR 2 —A10BC WITHIN 75 FEET TRAVEL DISTANCE TO ALL PORTIONS OF PROJECT AREA DURING CONSTRUCTION. L STRUCTURAL COMPONENTS OF ADJACENT FACILITIES SHALL NOT BE ALTERED BY THIS CONSTRUCTION PROJECT, UNO. ENSURE THAT EXCAVATION DOES NOT AFFECT ADJACENT STRUCTURES. j. SEAL ALL PENETRATIONS THROUGH FIRE —RATED AREAS WITH U.L. LISTED OR FIRE MARSHALL — APPROVED MATERIALS, IF APPLICABLE. k. BURIED UTILITIES MAY EXIST IN THE AREA AND UTILITY INFORMATION SHOWN MAY NOT BE COMPLETE. CONTACT THE UTILITY LOCATE SERVICE A MINIMUM OF 48 HOURS PRIOR TO CONSTRUCTION. I. COORDINATE ALL POWER INSTALLATION WITH POWER COMPANY AS REQUIRED. REPORT POWER INSTALLATION COORDINATION SOLUTION(S) TO OWNER. m. PROTECT EXISTING IMPROVEMENTS, EASEMENTS, PAVING, CURBING, ETC. DURING CONSTRUCTION. UPON COMPLETION OF WORK, REPAIR ANY DAMAGE THAT MAY HAVE OCCURRED DUE TO CONSTRUCTION ON OR ABOUT THE PROPERTY. n. KEEP GENERAL WORK AREA CLEAN AND HAZARD FREE DURING CONSTRUCTION AND DISPOSE OF ALL DIRT, DEBRIS, AND RUBBISH. REMOVE EQUIPMENT NOT SPECIFIED AS REMAINING ON THE PROPERTY OR PREMISES. SITE SHALL BE LEFT IN CLEAN CONDITION AND FREE FROM PAINT SPOTS, DUST, OR SMUDGES OF ANY NATURE. o. MAINTAIN THE INTEGRITY OF THE BUILDING ENVELOPE AND CONSTRUCT BARRIERS IN THE AREA OF WORK TO PREVENT DAMAGE FROM WEATHER AS WELL AS FROM CONSTRUCTION DUST AND DEBRIS. 13. DOCUMENT ALL CHANGES MADE IN THE FIELD BY MARKING UP THE APPROVED CONSTRUCTION DRAWINGS AND SUBMITTING THE REDLINED SET TO OWNER UPON COMPLETION. DOCUMENT ALL WORK PERFORMED WITH PHOTOGRAPHS TO BE SUBMITTED WITH REDLINED CONSTRUCTION DRAWINGS. 14. PROVIDE SUPPORTS FOR CABLES TO THE ELEVATION OF ALL INITIAL AND FUTURE ANTENNAS IN ACCORDANCE WITH ALL MANUFACTURER'S REQUIREMENTS. 15. CONFIRM THAT THE REQUIREMENTS OF THE STRUCTURAL ANALYSIS, MOUNT ANALYSIS AND ANY ASSOCIATED MODIFICATIONS HAVE BEEN FOLLOWED AND COMPLETED AS REQUIRED TO SUPPORT THE EQUIPMENT ASSOCIATED WITH THIS PROJECT. 16. KNOW AND OBSERVE MANUFACTURER'S MINIMUM BEND RADIUS SPECIFICATIONS BEFORE HANDLING HYBRID CABLES, RF CABLES, AND FIBER OPTIC LINES. 17. ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE REQUIREMENTS STIPULATED IN THE CONSTRUCTION SCOPE OF WORK CONTRACT, REGARDLESS OF INCLUSION OR OMISSION FROM THE CONSTRUCTION DRAWING(S). ABBREVIATIONS A/C AIR CONDITIONING AFF ABOVE FINISHED FLOOR AGL ABOVE GROUND LEVEL, PRELIMINARY ABOVE GRADE LEVEL AWS ADVANCED WIRELESS SERVICE BBU BATTERY BACKUP UNIT BLDG BUILDING BLK BLOCKING CLG CEILING CLR CLEAR CONIC CONCRETE CONT CONTINUOUS D DEPTH DBL DOUBLE DEG DEGREE 0, DIA DIAMETER DIAG DIAGONAL ON DOWN DET DETAIL DWG DRAWING E EXISTING EA EACH ELEV, EL ELEVATION ELEC ELECTRICAL EQ EQUAL EQUIP EQUIPMENT EXT EXTERIOR FIF FIBER INTERFACE FRAME, FACILITY INTERFACE FRAME FIN FINISH FLUOR FLUORESCENT FLR FLOOR FT FOOT, FEET GA GAUGE GALV GALVANIZED GC GENERAL CONTRACTOR GRND GROUND GSM GLOBAL SYSTEM MOBILE GYP GYPSUM BOARD HORZ HORIZONTAL HR HOUR HT HEIGHT ID INSIDE DIAMETER IN INCH, INCHES INSUL INSULATION INT INTERIOR L LENGTH LBS POUNDS LTE LONG TERM EVOLUTION MAX MAXIMUM MECH MECHANICAL MTL METAL MFR MANUFACTURER MGR MANAGER MIMO MULTIPLE IN MULTIPLE OUT mMIMO MASSIVE MULTIPLE IN MULTIPLE OUT MIN MINIMUM MISC MISCELLANEOUS NA NOT APPLICABLE NIC NOT IN CONTRACT NO NUMBER NTS NOT TO SCALE OC ON CENTER OD OUTSIDE DIAMETER PCS PERSONAL COMMUNICATION SERVICE PDU POWER DISTRIBUTION UNIT PROJ PROJECT PROP PROPERTY PT PRESSURE TREATED PVC POLYVINYL CHLORIDE REQ REQUIRED RF RADIO FREQUENCY RM ROOM RO ROUGH OPENING RRH REMOTE RADIO HEAD SHT SHEET SIM SIMILAR SPEC SPECIFICATION SF SQUARE FOOT SS STAINLESS STEEL STL STEEL SUSP SUSPENDED TMA TOWER MOUNTED AMPLIFIER TND TINNED TYP TYPICAL UMTS UNIVERSAL MOBILE TELECOMMUNICATION SERVICE UNO UNLESS NOTED OTHERWISE VERT VERTICAL W/ WITH W/O WITHOUT WCS WIRELESS COMMUNICATION SERVICE WP WATER PROOF 18. ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE REQUIREMENTS STIPULATED I IN THE CONSTRUCTION SCOPE OF WORK CONTRACT, REGARDLESS OF INCLUSION OR OMISSION FORM THE CONSTRUCTION DRAWINGS. 19. KNOW AND OBSERVE MANUFACTURER'S MINIMUM BEND RADIUS SPECIFICATIONS BEFORE HANDLING HYBRID CABLES, RF CABLES AND /OR FIBER OPTIC LINES. 20. ADHERENCE TO CONSTRUCTION DOCUMENTS AND CONSTRUCTION SOW ARE TO BE FOLLOWED. SCOPE OF WORK ALL PROPOSED EQUIPMENT INDICATED IN DRAWINGS IS FOR AN UNMANNED TRANSMISSION FACILITY FOR TELECOMMUNICATIONS WIRELESS SERVICE. THIS IS NOT AN ALL INCLUSIVE LIST. CONTRACTOR SHALL UTILIZE SPECIFIED EQUIPMENT PART OR ENGINEER APPROVED EQUIVALENT. CONTRACTOR SHALL VERIFY ALL NEEDED EQUIPMENT TO PROVIDE A FUNCTIONAL SITE. THE PROJECT GENERALLY CONSISTS OF THE FOLLOWING: • INSTALL (3) PROPOSED PANEL ANTENNAS (1 PER SECTOR) • INSTALL (3) RETs • INSTALL (1) PROPOSED COLLAR MOUNT KIT & ASSOCIATED JUMPERS (1 PER SECTOR) • INSTALL (8) PROPOSED RRUs & ASSOCIATED JUMPERS • INSTALL (1) PROPOSED HYBRID CABLE • INSTALL (1) PROPOSED CABLE LADDER FOR HYBRID SUPPORT (IF APPLICABLE) • INSTALL (1) PROPOSED METAL PLATFORM WITH CANOPY (IF APPLICABLE) FOR GROUND EQUIPMENT OR CONCRETE PAD (PER DESIGN) • INSTALL (1) PROPOSED ICE BRIDGE OR 4" RMC ON 4" CONCRETE SLEEPERS (PER DESIGN) • INSTALL (1) PROPOSED BATTERY BACKUP SYSTEM IN CABINET • INSTALL (1) PROPOSED PPC CABINET MOUNTED TO PROPOSED H —FRAME • INSTALL (1) PROPOSED SURGE SUPPRESSION DEVICE • INSTALL (1) PROPOSED EQUIPMENT CABINET • INSTALL (1) PROPOSED RBS CHASSIS IN PROPOSED EQUIPMENT CABINET • INSTALL (1) PROPOSED BASEBAND UNIT IN PROPOSED RBS CHASSIS • INSTALL (1) PROPOSED POWER CONDUIT FROM PLATFORM TO MEET —ME —POINT DESIGNATED BY POWER COMPANY • INSTALL (1) (IF REQUIRED) METER BASE FOR POWER METER ON PROPOSED H —FRAME • INSTALL (1) PROPOSED TELCO CONDUIT FROM PLATFORM TO MEET —ME —POINT DESIGNATED BY TELCO PROVIDER • INSTALL (1) PROPOSED NEMA4 TELCO —FIBER BOX MOUNTED TO PROPOSED H —FRAME • INSTALL (1) PROPOSED GPS ANTENNA WITH CABLE • INSTALL (1) PROPOSED LTE BACKHAUL ANTENNA WITH CABLE OR • INSTALL (1) PROPOSED DISH WIRELESS 3' -0" DISH ANTENNA FACING SOUTH ON PROPOSED PIPE MAST • INSTALL (1) PROPOSED PIPE MAST FOR DISH ANTENNA THE SIZE, HEIGHT AND DIRECTION OF ALL ANTENNAS SHALL BE ADJUSTED TO MEET SYSTEM REQUIREMENT DEPICTED BY THE LATEST APPROVED RFDS. I PROJECT NOTES 1. THE FOLLOWING INFORMATION HAS BEEN PROVIDED BY DISH WIRELESS FOR THIS PROJECT AND HAS NOT BEEN FIELD VERIFIED AS PART OF THIS PROJECT. a. EXISTING TOWER, MOUNT AND EQUIPMENT ELEVATIONS b. DESIGN PACKAGE BASED ON THE APPLICATION #: T.B.D. 2. A STRUCTURAL ANALYSIS TO DETERMINE THE TOWER CAPACITY TO SUPPORT THIS PROPOSED EQUIPMENT WAS PERFORMED FOR DISH WIRELESS OUTSIDE THE SCOPE OF THIS PROJECT. 3. CONFIRM THAT THE REQUIREMENTS OF THE STRUCTURAL ANALYSIS, MOUNT ANALYSIS AND ANY ASSOCIATED MODIFICATIONS HAVE BEEN FOLLOWED AND COMPLETED AS REQUIRED TO SUPPORT THE EQUIPMENT ASSOCIATED WITH THIS PROJECT. PREPARED FOR: NW WIRELESS PREPARED BY: Nil A TOWER ENGINEERING PROFESSIONALS 326 TRYON ROAD RALEIGH, NC 27603.3530 OFFICE: (919) 661 -6351 www.tepgroup.net A d DATE DESCRIPTION REV a W PRELIMINARY C5 CP 11 -30 -18 CONSTRUCTION rX? ® o rte (D C 2 Q CONSTRUCTION u7 *k . p as Lu (d C Iv Q ee Q Z t- ._ co a (D E z N a O Aw 2 G� G DRAWN BY: JHJ CHECKED BY: CP APPV'D: CSN SUBMITTALS DATE DESCRIPTION REV ISSUED BY 11 -28 -18 PRELIMINARY 0 CP 11 -30 -18 CONSTRUCTION 1 CP 12 -27 -18 CONSTRUCTION 2 CP THE INFORMATION CONTAINED IN THIS SET OF DOCUMENTS IS PROPRIETARY BY NATURE. REPRODUCTION OR CAUSING TO BE REPRODUCED THE WHOLE OR ANY PART OF THESE DRAWINGS WITHOUT THE PERMISSION OF TOWER ENGINEERING PROFESSIONALS IS PROHIBITED. TEP NUMBER: 143982 DISH WIRELESS SITE ID: MN1070009A TOWER OWNER SITE ID: 81418 SITE ADDRESS: 24283 SMITHTOWN ROAD EXCELSIOR, MN 55331 (HENNEPIN COUNTY) SHEET TITLE: GENERAL NOTES SHEET NUMBER: GN -1 RESOLUTION 19- CITY OF SHOREWOOD A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR AN ANTENNA COLLOCATION ON AN EXISTING MONOPOLE AND RELATED EQUIPMENT FOR DISH WIRELESS AT 24283 SMITHTOWN ROAD WHEREAS, Tower Engineering Professionals, on behalf of Dish Wireless, has applied to add three telecommunication antennas and eight radio receiving units (RRUs) in a triangular array and related ground equipment, on the property legally described as: Lot 27, Auditor's Subdivision No. One Hundred Thirty -three (133), Hennepin County, Minnesota, described as beginning at the southeast corner of Block 1, Senn Addition; thence along the easterly extension of the southerly line of said Block 1 a distance of 85 feet; thence northerly parallel with the east line of said Block 1 to the northerly line of said Lot 27; thence westerly along said northerly line to the east line of said Block 1; thence southerly along said east line to the point of beginning. Subject to a lease agreement dated January 15, 1982 and filed for record December 21, 1982 as County Recorder Document No 4760996 in favor of Chicago Title Insurance Company, amended by lease amendment dated January 15, 1982 and filed for record November 8, 1983 as County Recorder Document No. 4843529; with assignment and assumption of the vendee's interest in said lease in favor of Minneapolis SMSA Limited Partnership, a Delaware Limited Partnership, dated September 28, 1984 and filed for record April 16, 1985 as County Recorder Document No. 4985882; and WHEREAS, the applicant proposes to collocate their equipment on and near the existing monopole tower; and WHEREAS, after required notice a public hearing was held and the application reviewed by the Planning Commission at a regular meeting held on February 5, 2019, the minutes of the meeting are on file at City Hall; and WHEREAS, the City Council considered the application at its regular meeting on February 25, 2019, at which time the Planning Director's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the City Council from the Applicant, the public and City staff; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA FINDS AS FOLLOWS: FINDINGS OF FACT 1. The subject property is located in a C -1 General Commercial district, which allows antenna collocations subject to the approval of a conditional use permit. 2. The applicant's proposal is identified on plans and materials submitted to the City on December 5, 2018 and January 10 and 23, 2019. CONCLUSIONS The Applicant's plans have satisfied the criteria of a conditional use permit to collocate antennas under the Shorewood City Code. 2. The Applicant's plans indicate the collocation would be compatible with the neighborhood and would not tend to depreciate the area. 3. The application would not overburden the city's service capacity and existing public services and streets. 4. Based upon the foregoing, the City Council hereby grants to the Applicant a conditional use permit to collocate additional antennas, radio receiving units and related equipment on the tower and on a new equipment platform within the existing fenced area as shown on the plans submitted December 5, 2018 and January 10 and 23, 2019, subject to the following: a. The applicant may not proceed with improvements prior to issuance of required permits. b. Prior to issuance of permits, the applicant shall revise the plans as follows, consistent with city code- i. Remove the fence slats from the plans. ii. Remove the steel canopy over the equipment cabinet from the plans. iii. Revise the scope of work to reflect the project. C. The applicant shall not install any of the antennas or related equipment on the tower during osprey nesting season or otherwise disturb the nest. d. The applicant shall provide 24 -hour emergency contact information and the information shall be kept current and updated as necessary. 5. The City Clerk is hereby authorized and directed to record a certified copy of this resolution with Hennepin County. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 25th day of February, 2019. ATTEST: Sandie Thone, City Clerk 2 Scott Zerby, Mayor MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: CUP to Exceed 1,200 Square Feet of Accessory Structures at 26820 Edgewood Road Applicant: Revision, LLC. Meeting Date: Feb 25, 2019 Prepared by: Marie Darling, Planning Director Review Deadline: May 14, 2019 Attachments: Planning Memorandum from the February 5, 2019 Meeting Resolution Background: See attached planning memorandum for detailed background on this request. At the February 5, 2019 meeting, the Planning Commission found the application consistent with the conditions listed in the regulations for accessory structures and unanimously recommended approval of the conditional use permit to allow the total area of all accessory structures to be 2,107 square feet, subject to the conditions in the attached resolution. The applicant and property owner were present and spoke in favor of the application. No one from the public requested to speak. Financial or Budget Considerations: The application fees are adequate to cover the cost of processing the request. Recommendation / Action Requested: Staff and the Planning Commission members recommend approval of the request. Other options include denying the request or modifying the resolution. Proposed motion: Move to adopt the attached resolution approving a conditional use permit for Revision, LLC. for property located at 26820 Edgewood Road, as recommended by the Planning Commission. Any action on this request would require a simple majority. Next Steps and Timelines: If the item is approved, the applicant would submit any outstanding information to be consistent with the conditions in the attached resolution and submit a building permit request. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:�Plaaning�Planning Files �Applications�2019 Cases Revision LLC CUP Edg—od Rd�CAF 190225.d- CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 • 952- 960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us MEMORANDUM TO: Planning Commission, Mayor and City Council FROM: Marie Darling, Planning Director MEETING DATE: February 5, 2019 APPLICANT: Revision LLC REQUEST: CUP to Exceed 1,200 Sq. Ft. of Area for Accessory Buildings LOCATION: 26820 Edgewood Road REVIEW DEADLINE: May 14, 2019 LAND USE CLASSIFICATION: Minimum Density Residential ZONING: R -lA/S FILE NUMBER: 19.02 REQUEST The applicant (on behalf of property owners Troy and Linda Peifer) proposes to construct a new detached garage on the subject property. The proposal requires a CUP to allow 2,107 square feet of combined area of all accessory t buildings where 1,200 square feet is permitted without a CUP. The proposed detached garage T would be 1,053 square feet and the existing garage } I I: ' is 1,054 square feet. A, Notice of this application was published in both the City's official newspapers and mailed to all property owners within 500 feet of the property at least 10 days prior to the meeting. LA Page 2 BACKGROUND Context: The property was created through an auditor's subdivision and later a minor subdivision that occurred prior to modern record keeping. The home was constructed in 2005. The lot contains mature trees, but the proposal is not subject to the City's tree preservation policy. The subject property is riparian to Lake Minnetonka and within the shoreland overlay district. The lakeshore is within the 100 - year flood elevation. Applicable Code Sections: Section 1201.03 Subd. 2 d. (4) of the zoning regulations allows the total area of all accessory buildings to exceed 1,200 square feet upon approval of a conditional use permit. Other Zoning Requirements Regulation Required Proposed Conform? Impervious Surface Coverage 25% (max.) 24.5% Yes Height (in feet) 15 ft. (max.) 15 ft. Yes Setbacks (in feet) Front (Edgewood) 50 50 Yes Side 30 (Combined), 10 min 10 Yes Rear (Lakeside) 50 50 Yes ANALYSIS Section 1201.03 Subd. 2. d. (4) of the zoning regulations provides specific conditions for granting conditional use permits for accessory buildings with a combined area over 1,200 square feet. The following is how the applicant's plans comply with the code: Dominance of the principal structure: The total area of accessory buildings (2,107 square feet) does not exceed the floor area (2,690 square feet) above grade of the proposed home. Ten percent of lot area: The total area of accessory buildings (2,107 square feet) does not exceed 10 percent of the minimum lot size for the R -lA zoning district (.10 x 40,000 = 4,000 square feet). Consideration of other buildings, drainage, and landscaping: The proposed house and garage would minimize the appearance of the garage doors on all adjacent streets by locating the proposed detached garage in the center of the lot. The front of the garage would face northwest and it would back into a hillside slope, limiting off -site views of the structure. The City Engineer has indicated that the applicant would grade the property to conform to the existing drainage pattern in the area including the use of a rain garden near the driveway, with an outlet that would drain towards the shore. Staff recommends including a condition requiring the applicant to submit drainage calculations with a building permit application. -2- Page 3 �p ,11% Proposed garage Similar and consistent design: The applicant has proposed a design that is similar to the design of the attached garage, although it would not include the stone used on the existing home and garage. Staff finds that the appearance of both buildings would be similar and consistent to the home, with a standard condition that the materials and colors of the detached garage be consistent with the home. However, that conclusion is open to interpretation. RECOMMENDATION Existing garage Existing home Conditional use permits are reviewed according to standards listed in Section 1201.04 Subd 1. d. 1. of the zoning regulations and those specifically listed elsewhere in the zoning ordinance. Staff reviewed the request according to the standards and finds that they are met, as follows. Specifically, staff found the requests are compatible with the consistent with the Comprehensive Plan, other uses in the neighborhood, would not tend to depreciate the area, and conforms to the applicable regulations of City Code. Staff also looked at the proposed use to determine if it would overburden the City's service capacity and could be accommodated with the existing public services and streets. Provision of municipal sewer would not be overburdened by the construction of the garage. Edgewood Road is under City jurisdiction based on prescriptive rights -of -way. Staff recommend requiring a right -of -way easement for the south 25 -feet of the property, consistent with City Code requirements for local streets. Should the application be recommended for approval, staff recommends that the following conditions be included into any approving resolution forwarded to the City Council: Prior to issuance of a building permit, the applicant shall submit the following, consistent with city regulations, policies and guidelines: • Final stormwater drainage calculations • Executed and recordable right -of -way easements At footings inspection, the property owner shall verify the setback to the property line by exposing the property monument irons and staking and stringing the property line -3- Page 4 ATTACHMENTS: Location Map Engineer's memo Applicants Narrative and Plans -4- )odsid - I Brynmawr PI :dg e / COO y s J, s � Pine CD- Q � Subject Propert, VOTIM MOTOR Lake Minnetonka J s Co 0 �3 0 Q � Subject Propert, VOTIM MOTOR Lake Minnetonka J wsb, Memorandum To: Marie Darling, Shorewood City Planner From: Alyson Fauske, PE, City Engineer Date: January 28, 2019 Re: 26820 Edgewood Road Conditional Use Permit Review WSB Project No. 013509 -000 This review is based on the December 20, 2018 drawing prepared by Advanced Surveying. 1. Based on the plan submitted, the proposed detached garage will be oriented such that the drainage from the new impervious surface will remain on the property. 2 2. Before a building permit is issued the applicant must submit drainage calculations for review and ° approval. 0 z w m U) 0 0 ao v <t m m n m -q- LO z ui J 0 a w z z_ 0 0 r� W F- co W z W ¢ z W X 0 r` GAGroup DatalMunicipal\CGents- Cities - Countles \Shoremod\DevelopmentCUPs\26820 Edgemod Rd 20190128 memo AF.doa 26820 Edgewood Rd, Shorewood MN Description of Request for Condition Use Permit: 1. Request for Condition Use Permit for an Accessory Structure. Background/ Current Condition: The property at 26820 Edgewood is a 55,288 sqft property with a primary structure. We are seeking approval for a Condition Use Permit to add a 3 -car garage accessory structure to the property to accommodate storage space as well as parking for older children that live at the residence. The request of the detached garage exceeds the 1,200 sqft requirement of the zoning districts requirements of accessory space. The current home has an attached 3 garage, which has a total floor area of 1,054 sqft. We meet the following requirements for an accessory structure in the current Condition Use Permit Guidelines; 1. The total Accessory Structure floor area does not exceed the floor area of the existing principal structure. The Principal Structure floor area is 3,690 sqft and the total Accessory Structure being proposed is 2,107 sqft. 2. The total Accessory Structure does not exceed 10% of the minimum lot area (4,000 sqft). 3. The architectural characteristics of the structure being proposed are in like kind with the primary structure and materials as well as finishes will match the current primary Structure. 4. There are no other existing nonconforming accessory structures on the property. 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OARAOE SIDE ELEVATIONS OARAOE SECTION �-� 114" = f— -q 1/4 = F-/! � R�8 v l(� X\A o � � O d\\ c �� CV 1L Z ti lv Nor. (2) —0 FM,L,IMIHAkY PL.AH5 FOB NP5 ONLY Nof For Com5f12LlcWN FlIZ5'r FLOOR' MAN SCALE: 1/ 4-1, KM NO. 62569 u2ry 5cmr q r FT15MCH 1,054.5 sf X—F 28 CELM P 5CMN5 M. 26 NW P.W. III "pp 6 BENS A5 We ml, Nz5v HMY 10- KAlt W� woO r KMCI-IAN _12_�CK 19--0-. X 19--0-- Wien POST "AM A513Q83V F T 2,237.88sf A V� jl2ININCA ROO W" 0-01 V-P L', Ne M V,�.f I C4W-A-r WOM ---26-7- —x7-Z-7-7— 10 IT. %12" ry 10 flm�w-- Main Level Floor Area 2,237 sqft T Upper Level Floor Area: 455 sqft Lower Level Floor Area: 1,997150%=998.5 Total Principal Structure Floor Area: 3,690.60 AWZ Existing Attached Garage: 1,054 sqft Proposed Detached Accessory Structure: 1,053 sqft 00 Her Total Accessory Structure Floor Area: 2,107 sqft —Wp-�Iz mwoom Fz M51-. W.I.C, IIII � LIKEN Nor. (2) —0 FM,L,IMIHAkY PL.AH5 FOB NP5 ONLY Nof For Com5f12LlcWN FlIZ5'r FLOOR' MAN SCALE: 1/ 4-1, KM NO. 62569 40'1" — — — — — — — — — — — — — — — -- — — — — — — — — — — — — — — — — — — — — — — — — --- fE x B" cow, rociiNG -46 26 GUN ROOM --1 11111 6UF5-r kOOM 26 UW�XCAVATFP R IIII 2 F15 -- 2- ----------- v4 L -77%t - 1 1 -0 23 J ! �_! 4- PCIJTPLAMP W. 20" x ell. cc� roon� FOQ[- 'rAPLF AMA LML.Ilry It Aii 1 ili F -1 F - - - - - - - III I OC>7R 2C +' PQI.LaR iwJ55C5 _ ❑ 121� X t2" I III w, cot'ven ILI glTO CHOW III ar 1,999.2 sf L3N? F -1 7 FAMILY rOOM III F 12" POLO LONC�n: 20" X 8" LONL. FOOTING F -1 — — — — — — Ht J r;yr�Rci5r-- room X W. 2-- 60" OIJLi -IN AS 71, i�4 z -j F- W.I.C. le. ov"K I Mt-IMINARY PLAN5 FOK'[3 W5 ONLY L __j IMTH NOT FOR COW5TRUCION 20" X B" CONL. POOPING F--1 -M I W 14' 49, I. z PA5r--MF-NT'/ FOUNt2A-noN PLAN wvmr 00-0e -04 weer a of x von T nut. - "�f( PmLINIWY'YPI M5 Fm eg)S Of y 6' -1 1 /8" PLA1 Iiilitt' 5eCONt2 rLOO2 PLAN 99S SQ, iT. FEvm : os -oe-rn `a EET 4 Oi 5 PLAN NO: 02569 RESOLUTION 19- CITY OF SHOREWOOD A RESOLUTION GRANTING A CONDITIONAL USE PERMIT FOR ACCESSORY BUILDINGS TO EXCEED 1,200 SQUARE FEET IN AREA AT 26820 EDGEWOOD ROAD WHEREAS, Revision, LLC., on behalf of the property owners, has applied to construct a total area of 2,107 square feet for all accessory buildings where 1,200 is permitted without a conditional use permit, on the property legally described as: All that part of Auditor's Subdivision 91, Hennepin County, Minnesota, described as follows: Beginning at a point in the south line of said subdivision 266.53 feet east of the southwest corner thereof; thence east along the south line of said subdivision 125.41 feet, said south line of said subdivision also being the south line of Section 29, Township 117, Range 23; thence North 8 degrees 8 minutes west to the shore of Lake Minnetonka; thence westerly along said shore line to an intersection with a line bearing north 6 degrees 45 minutes west from the point of beginning; thence south 6 degrees 45 minutes east to the point of beginning. For purposes of this description the south line of said subdivision is assumed to be a due east and west line; and WHEREAS, the property owners have an existing home and attached garage that will remain on the property and propose construction of a new detached garage; and WHEREAS, after required notice, a public hearing was held and the application reviewed by the Planning Commission on February 5, 2019, the minutes from the meeting are on file at City Hall; and WHEREAS, the City Council considered the application at its regular meeting on February 25, 2019, at which time the Planning Director's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the City Council from the Applicant, staff and the public; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA FINDS AS FOLLOWS: FINDINGS OF FACT 1. The subject property is located in an R -1A/S, Single - Family Residential/ Shoreland zoning district, which allows the total area of accessory buildings to exceed 1,200 square feet subject to the approval of a conditional use permit. 2. The applicant's proposal is identified on plans submitted to the City on December 19, 2018 and January 2 and 14, 2019. CONCLUSIONS The Applicant's request has satisfied the criteria for granting a conditional use permit to exceed 1,200 square feet of total accessory building area under the Shorewood City Code. 2. The Applicant's plans indicate the new home and improvements proposed would be compatible with the neighborhood and would not tend to depreciate the area. 3. With the dedication of a 25 -foot easement along the south property line, the application would not overburden the city's service capacity and existing public services and streets. 4. Based upon the foregoing, the City Council hereby approves a conditional use permit to construct a combined total of 2,107 square feet of accessory building area, based on the plans submitted December 19, 2018 and January 2 and 14, 2019, subject to the following: a. The applicant may not proceed with improvements prior to issuance of required permits. b. Prior to issuance of permits, the applicant shall submit the following, consistent with city requirements- i. Final stormwater calculations for the rain gardens. ii. An executed and recordable right -of -way easement for the southerly 25 feet of the subject property. c. At the footings inspection, the property owner shall verify the setback to the property line by exposing he property monument irons on the east side of the property and staking and stringing the property line. 5. The City Clerk is hereby authorized and directed to record a certified copy of this resolution with Hennepin County. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 25th day of February, 2019. ATTEST: Sandie Thone, City Clerk 2 Scott Zerby, Mayor I M M City of Shorewood Council Meeting Item Title /Subject: Shorewood Lane Ravine, City Project 17 -15. 8A Approve Resolution of Finding of Public Purpose; MEETING Authorize Petition for Easement Acquisition from TYPE 5625 Shorewood Lane, PID 3311723140036 Regular Meeting Date: Monday, February 25, 2019 1 Meeting Prepared by: Alyson Fauske, PE, City Engineer Reviewed by: Tim Keane, City Attorney Larry Brown, PE, Public Works Director Attachments: Resolution Policy Consideration: Should the City Council authorize the 120 -day quick take procedure to acquire a drainage and utility easement at 5625 Shorewood Lane? Background: At the October 9, 2017 meeting the City Council authorized preliminary design work to address erosion issues within the ravine that lies east of Shorewood Lane. Storm sewer conveying drainage from a portion of County Road 19, City Hall /Badger Park and portions of Echo Road discharges at the northeast corner of County Road 19 and Shorewood Lane. The grade in the ravine drops 30 feet over approximately 500 feet, with steep sideslopes. At the April 9, 2018 meeting the City Council approved the plans and specifications and authorized solicitation of quotes from contractors. As stated in the council memo, the final phase to acquire the necessary easements began once the plans were approved. Staff met and corresponded with the owner of 5625 Shorewood Lane through the fall of 2017 and was unable to reach an agreement for the easement acquisition. The City Attorney recommends undertaking the 120 -day quick take process to acquire the easement. Financial Considerations: The appraisal and legal fees associated with this action are estimated to be $6,000. Action Requested: Staff respectfully recommends the city council approve the resolution finding public purpose and authorize petition for easement acquisition from the property located at 5625 Shorewood Lane, PID 3311723140036. If approved, funding will be from the Local Roadway or Storm Water fund. A simple majority vote is required. Mission Statement. The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Connection to Vision /Mission: Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -019 RESOLUTION AUTHORIZING THE PRESENTATION OF OFFER TO PROPERTY OWNER AND TO ACQUIRE THE PROPERTY AREA NEEDED EITHER BY NEGOTIATIONS OR CONDEMNATION FOR THE SHOREWOOD LANE RAVINE, CITY PROJECT 17 -15 WHEREAS, the City of Shorewood (the City) has initiated the Shorewood Lane Ravine, City Project 17 -15 (the Project), to address erosion issues with the ravine that lies east of Shorewood Lane; and WHEREAS, the construction schedule for the Project contemplates that the Project will be completed during the 2019 construction season; and WHEREAS, it is necessary that the City obtain title and possession, either by negotiation or condemnation, to the necessary easements at the property located at 5625 Shorewood Lane (PID 3311723140036) for the Project before construction may begin; and WHEREAS, the City has commenced negotiation in good faith in order to facilitate the acquisition by negotiation and to allow the timely acquisition by condemnation of the necessary easements for the Project; and WHEREAS, market value appraisals of the easements required for the Project have been commissioned by the City and with Nicollet Partners (Firm). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The presentation of offers for the easement interests required for the Project based upon the appraised market value is hereby authorized. 2. The City Council hereby directs that a copy of the completed market value appraisal for the easement(s) on each property be provided to the respective property owner with the presentation of offer. Passed by the City Council of Shorewood, Minnesota this 25th day of February, 2019. Scott Zerby, Mayor Sandie Thone, City Clerk oLans" ON , City of Shorewood Council Meeting Item Title /Subject: Trash Hauling Survey Meeting Date: February 25, 2019 Prepared By: Greg Lerud, City Administrator Attachments: Final Draft Questionnaire 020 MEETING TYPE REGULAR Background: Attached to this memo is the final trash hauling survey for council approval. Mr. Leatherman prepared the revised survey based on council comments from the last work session. Staff has reviewed this draft and the questions are consistent with the council's discussion. The Council, at the Feb. 25 meeting, can change, add, or remove the proposed questions from the final survey. Financial or Budget Considerations: The initial Morris - Leatherman survey proposal approved at the October 22 meeting was for a 20- question survey at the cost of $7000, and each additional question is $135. The cost of this proposed survey is $8,000. There are adequate funds in the recycling fund to complete a 33- question survey. Options: Approve the survey questionnaire as presented; make revisions to the questionnaire; provide other direction. Recommended Action: Approve the questionnaire as presented Next Steps and Timeline: Staff will advise Morris Leatherman of the council's decision. Staff will provide notice to the residents through social media platforms, and the webpage, of when the survey will begin and to encourage their participation, if called. It is anticipated they will begin making calls the week after the council meeting. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 THE MORRIS LEATHERMAN COMPANY CITY OF SHOREWOOD 3128 Dean Court TRASH /RECYCLING STUDY Minneapolis, Minnesota 55416 REVISED 3.0 FEBRUARY 2019 Hello, I'm of the Morris Leatherman Company, a polling firm located in Minneapolis. We've been hired by the City of Shorewood to speak with a random sample of residents about the trash and recycling services. The City Council has not made any decision about these services for the future and is interested in residents' opinions about these services. I want to assure you that all individual responses are held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) A. Does your household individually YES .............CONTINUE retain a trash hauler? NO ... THANK AND TERMINATE Thinking specifically about your trash hauler.... 1. How many years have you used your current trash hauler? 2. Have you ever changed the trash hauler you use in Shorewood? IF "YES," ASK: LESS THAN ONE YEAR ....... 1 ONE TO TWO YEARS ......... 2 THREE TO FIVE YEARS ...... 3 SIX TO TEN YEARS ......... 4 11 TO 20 YEARS ........... 5 OVER 20 YEARS ............ 6 DON'T KNOW /REFUSED.......? YES ......................1 NO.......................2 DON'T KNOW/REFUSED ....... 3 3. Why did you decide to change your trash hauler? Currently, residents are allowed to choose one of four trash hauling companies licensed by the city. 4. How would you rate the service EXCELLENT ................1 provided by your trash hauling GOOD .....................2 company -- excellent, good, only ONLY FAIR ................3 fair, or poor? POOR .....................4 DON'T KNOW/REFUSED ....... 5 IF "ONLY FAIR" OR "POOR," ASK: 5. Why did you rate them as (only fair /poor)? 6. What do you like most about the service provided by your trash hauling company? 7. Are there any changes or improvements you would like to see your trash hauling company make? (IF "YES," ASK:) What would that be? 8. When you think of the cost you pay EXCELLENT ................1 for trash hauling and the ser- GOOD .....................2 vice you receive, how would you ONLY FAIR ................3 rate the value - excellent, good, POOR .....................4 only fair or poor? DON'T KNOW/REFUSED ....... 5 9. How important is it to you to be VERY IMPORTANT ........... 1 able to choose your trash hauling SOMEWHAT IMPORTANT ....... 2 company, is it very important, NOT TOO IMPORTANT ........ 3 somewhat important, not too im- NOT AT ALL IMPORTANT ..... 4 portant or not at all important? DON'T KNOW/REFUSED ....... 5 Most communities have Shorewood has an open of the haulers licens, collection system, in negotiates prices and collection. one of two systems for trash collection. collection system where residents choose any E�d by the city. Some cities use an organized which the City manages the system, standardizes services for residential trash I would like to read a list about trash collection. For each one, please tell me if you think it is better under an open collection system or an organized collection system. (WAIT FOR RESPONSE) Do you feel strongly that way? If you have no opinion, just say so.... (ROTATE) Turning to curbside recycling.... 16. Do you participate in the curbside YES ......................1 recycling program by separating NO .......................2 recyclable items from the rest of DON'T KNOW/REFUSED ....... 3 your garbage? IF "NO" IN QUESTION #16, ASK: 17. Could you tell me one or two reasons why your house- hold does not participate in the curbside recycling program? STO OPE ORG STO DKR 10. Cost for trash collection? 1 2 3 4 5 11. Pollution from trucks? 1 2 3 4 5 12. Customer service? 1 2 3 4 5 13. Pedestrian safety? 1 2 3 4 5 14. Would you favor or oppose the City STRONGLY FAVOR ........... 1 of Shorewood changing from the FAVOR ....................2 current system in which residents OPPOSE ...................3 may choose their trash hauler to STRONGLY OPPOSE .......... 4 a system where the City manages DON'T KNOW/REFUSED ....... 5 and organizes trash collection? (WAIT FOR RESPONSE) Do you feel strongly that way? IF A RESPONSE IS GIVEN, ASK: 15. Could you tell me one or two reasons for your decision? Turning to curbside recycling.... 16. Do you participate in the curbside YES ......................1 recycling program by separating NO .......................2 recyclable items from the rest of DON'T KNOW/REFUSED ....... 3 your garbage? IF "NO" IN QUESTION #16, ASK: 17. Could you tell me one or two reasons why your house- hold does not participate in the curbside recycling program? 18. Are there any changes or improvements in the recycling service which could be made to induce you to participate in it? IF "YES" IN QUESTION #16, ASK: 19. How would you rate the recycling service - excel- lent, good, only fair or poor? IF "ONLY FAIR" OR "POOR," ASK: EXCELLENT ................1 GOOD .....................2 ONLY FAIR ................3 POOR .....................4 DON'T KNOW/REFUSED ....... 5 20. Why did you rate them as (only fair /poor)? 21. Are there any changes or improvements in the curbside recycling program you would like to see? As you may know, some cities have begun a curbside collection program for compostable waste called "organics," such as food scraps and non - recyclable paper. Currently, only one trash hauler offers organics collection to their Shorewood customers. 22. Do you participate in organics YES ......................1 collection? NO .......................2 DON'T KNOW/REFUSED ....... 3 If there was a monthly charge of $5 to $8 for organics recycling in Shorewood.... 23. Would you support or oppose the STRONGLY SUPPORT ......... 1 City requiring all haulers to SUPPORT ..................2 collect organic recycling? (WAIT OPPOSE ...................3 FOR RESPONSE) Do you feel strong- STRONGLY OPPOSE .......... 4 ly that way? DON'T KNOW/REFUSED ....... 5 DON'T KNOW/REFUSED ....... 5 IF A RESPONSE IS GIVEN, ASK: 24. Why do you feel that way? Moving on.... Some cities offer residents a Spring and Fall Clean -up curbside pick -up program for a fee. 25. Do you support or oppose the City STRONGLY SUPPORT ......... 1 of Shorewood offering this type of SOMEWHAT SUPPORT ......... 2 program for an additional fee? SOMEWHAT OPPOSE .......... 3 (WAIT FOR RESPONSE) Do you feel STRONGLY OPPOSE .......... 4 strongly that way? DON'T KNOW/REFUSED ....... 5 26. If Spring and Fall Pickup curbside program was available, how likely would your household be to parti- cipate in it - very likely, some- what likely, not too likely or not at all likely? VERY LIKELY ..............1 SOMEWHAT LIKELY .......... 2 NOT TOO LIKELY ........... 3 NOT AT ALL LIKELY ........ 4 DON'T KNOW/REFUSED ....... 5 Now, just a few more questions for demographic purposes.... 27. Approximately how many years have you lived in the City of Shorewood? LESS THAN TWO YEARS ...... 1 TWO TO FIVE YEARS ........ 2 SIX TO TEN YEARS ......... 3 11 TO 20 YEARS ........... 4 21 TO 30 YEARS ........... 5 OVER THIRTY YEARS ........ 6 DON'T KNOW /REFUSED.......? Could you please tell me how many people in each of the following age groups live in your household? Let's start with the oldest. Be sure to include yourself. 28. First, persons 65 or over? 29. Adults under 65? 30. School -aged or pre- school children? 31. What is your age, please? NONE .....................0 ONE ......................1 TWO OR MORE ..............2 REFUSED ..................3 NONE .....................0 ONE ......................1 TWO ......................2 THREE OR MORE ............ 3 REFUSED ..................4 NONE .....................0 ONE ......................1 TWO ......................2 THREE OR MORE ............ 3 REFUSED ..................4 18- 34 ....................1 35- 44 ....................2 45- 54 ....................3 55- 64 ....................4 65 AND OVER ..............5 REFUSED ..................6 Thank you so much for your time. Good -bye. 32. Gender (BY OBSERVATION) 33. Area of city (FROM LIST) MALE .....................1 FEMALE ...................2 PRECINCT ONE .............1 PRECINCT TWO .............2 PRECINCT THREE ........... 3 PRECINCT FOUR ............ 4 THE MORRIS LEATHERMAN COMPANY 3128 Dean Court Minneapolis, Minnesota 55416 2019 CITY OF SHOREWOOD TRASH /RECYCLING STUDY REVISED -35.0 FEBRUARY Hello, I'm of the Morris Leatherman Company, a polling firm located in Minneapolis. We've been hired by the City of Shorewood to speak with a random sample of residents about the trash and recycling services. The City Council has not made any decision about these services for the future and is interested in residents' opinions about these services. I want to assure you that all individual responses are held strictly confidential; only summaries of the entire sample will be reported. (DO NOT PAUSE) A. Does your household individually YES .............CONTINUE retain a trash hauler? NO ... THANK AND TERMINATE Thinking specifically about your trash hauler.... 1. How many years have you used your current trash hauler? 2. Have you ever changed the trash hauler you use in Shorewood? IF "YES," ASK: LESS THAN ONE YEAR ....... 1 ONE TO TWO YEARS ......... 2 THREE TO FIVE YEARS ...... 3 SIX TO TEN YEARS ......... 4 11 TO 20 YEARS ........... 5 OVER 20 YEARS ............ 6 DON'T KNOW /REFUSED.......? YES......................I NO.......................2 DON'T KNOW/REFUSED ....... 3 3. Why did you decide to change your trash hauler? Currently, residents are allowed to choose one of four trash hauling companies licensed by the city. 4. How would you rate the service EXCELLENT ................1 provided by your trash hauling GOOD .....................2 company -- excellent, good, only ONLY FAIR ................3 fair, or poor? POOR .....................4 DON'T KNOW/REFUSED ....... 5 IF "ONLY FAIR" OR "POOR," ASK: 5. Why did you rate them as (only fair /poor)? 6. What do you like most about the service provided by your trash hauling company? 7. Are there any changes or improvements you would like to see your trash hauling company make? (IF "YES," ASK:) What would that be? 8. When you think of the cost you pay EXCELLENT ................1 able to for trash hauling and the ser- GOOD .....................2 company, vice you receive, how would you ONLY FAIR ................3 somewhat rate the value - excellent, good, POOR .....................4 portant only fair or poor? DON'T KNOW/REFUSED ....... 5 9. How important is it to you to be VERY IMPORTANT ........... 1 able to choose your trash hauling SOMEWHAT IMPORTANT ....... 2 company, is it very important, NOT TOO IMPORTANT ........ 3 somewhat important, not too im- NOT AT ALL IMPORTANT ..... 4 portant or not at all important? DON'T KNOW/REFUSED ....... 5 Most communities have Shorewood has an open of the haulers license collection system, in negotiates prices and collection. one of two systems for trash collection. collection system where residents choose any Dd by the city. Some cities use an organized which the City manages the system, standardizes services for residential trash 104. Would you favor or oppose the City STRONGLY FAVOR ........... 1 of Shorewood changing from the FAVOR ....................2 current system in which residents OPPOSE ...................3 mare free to choose their trash STRONGLY OPPOSE ..............4 a system where the City manages DON'T KNOW/REFUSED ....... 5 and organizes trash collection? (WAIT FOR RESPONSE) Do you feel strongly that way? IF A RESPONSE IS GIVEN, ASK: 114-5. Could you tell me one or two reasons for your decision? I would like to read a list about trash collection. For each one, please tell me if you think it is better under an open collection system or an organized collection system. (WAIT FOR RESPONSE) Do you feel strongly that way? If you have no opinion, just say so.... (ROTATE) STO OPE ORG STO DKR 124. Cost for trash collection? 1 2 3 4 5 13-1-. Pollution from trucks? 1 2 3 4 5 14-21. Customer service? 1 2 3 4 5 15 -3. Pedestrian safety? 1 2 3 4 5 Turning to curbside recycling.... 16. Do you participate in the curbside YES ......................1 recycling program by separating NO .......................2 recyclable items from the rest of DON'T KNOW/REFUSED ....... 3 your garbage? IF "NO" IN QUESTION #16, ASK: 17. Could you tell me one or two reasons why your house- hold does not participate in the curbside recycling program? 18. Are there any changes or improvements in the recycling service which could be made to induce you to participate in it? IF "YES" IN QUESTION #16, ASK: 19. How would you rate the recycling service - excel- lent, good, only fair or poor? IF "ONLY FAIR" OR "POOR," ASK: EXCELLENT ................1 GOOD .....................2 ONLY FAIR ................3 POOR .....................4 DON'T KNOW/REFUSED ....... 5 20. Why did you rate them as (only fair /poor)? 21. Are there any changes or improvements in the curbside recycling program you would like to see? As you may know, Shorewoods-effie— eities liave has begun a voluntary curbside collection program for compostable waste called "organics," such as food scraps and non - recyclable paper. Currently, only one trash hauler offers organics collection to their Shorewood customers. 22. Do you participate in organics YES ......................1 collection? NO .......................2 DON'T KNOW/REFUSED ....... 3 0 ,g.. . ■ . .. , . _ 24. Why de yeu feel that way" Hennepin County will require organics to be collected and recycled beginning in 2022. Shorewood will have the option of requiring the haulers to collect it curbside or establish an organics recyclinq drop -off site. 23. Which option do you most prefer CURBSIDE/STRONGLY ........ 1 for organics collection - CURBSIDE. .2 ............... curbside collection or recycling DROP- OFF .................3 at drop -off site? (WAIT FOR DROP - OFF /STRONGLY ........ 4 RESPONSE) Do you feel strongly NEITHER (VOL.) ........... 5 that way? DON'T KNOW/REFUSED ....... 6 IF A RESPONSE IS GIVEN, ASK: 24. Why do you feel that wav? Moving on.... Some cities offer residents a Spring and Fall Clean -up curbside pick -up program for a fee. 25. Do you support or oppose the City STRONGLY SUPPORT ......... I of Shorewood offering this type of SOMEWHAT SUPPORT ......... 2 program for an additional fee? SOMEWHAT OPPOSE .......... 3 (WAIT FOR RESPONSE) Do you feel STRONGLY OPPOSE .......... 4 strongly that way? DON'T KNOW/REFUSED ....... 5 26. If Spring and Fall Pickup curbside program was available, how likely would your household be to parti- cipate in it - very likely, some- what likely, not too likely or not at all likely? VERY LIKELY ..............1 SOMEWHAT LIKELY .......... 2 NOT TOO LIKELY ........... 3 NOT AT ALL LIKELY ........ 4 DON'T KNOW/REFUSED ....... 5 Now, just a few more questions for demographic purposes.... 27. Approximately how many years have you lived in the City of Shorewood? LESS THAN TWO YEARS ...... I TWO TO FIVE YEARS ........ 2 SIX TO TEN YEARS ......... 3 11 TO 20 YEARS ........... 4 21 TO 30 YEARS ........... 5 OVER THIRTY YEARS ........ 6 DON'T KNOW /REFUSED.......? Could you please tell me how many people in each of the following age groups live in your household? Let's start with the oldest. Be sure to include yourself. 28. First, persons 65 or over? 29. Adults under 65? 30. School -aged or pre- school children? 31. What is your age, please? NONE .....................0 ONE......................1 TWO OR MORE ..............2 REFUSED ..................3 NONE .....................0 ONE ......................1 TWO......................2 THREE OR MORE ............ 3 REFUSED ..................4 NONE .....................0 ONE ......................1 TWO......................2 THREE OR MORE ............ 3 REFUSED ..................4 18- 34 ....................1 35- 44 ....................2 45- 54 ....................3 55- 64 ....................4 65 AND OVER ..............5 REFUSED ..................6 Thank you so much for your time. Good -bye. 32. Gender (BY OBSERVATION) 33. Area of city (FROM LIST) MALE .....................I FEMALE ...................2 PRECINCT ONE .............I PRECINCT TWO .............2 PRECINCT THREE ........... 3 PRECINCT FOUR ............ 4