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03-11-19 CC Reg Mtg Agenda Packet
CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 11, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ B. Review Agenda Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes of February 25, 2019 Minutes B. Approval of the Verified Claims List Claims List C. Approve revised job descriptions City Administrator Memo D. Approve hiring Nelia Criswell as Part Time Administrative Assistant City Administrator Memo E. Regular Appointment of Wade Woodward as Building Official Planning Director Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Senator David Osmek: Annual Legislative Update 6. PARKS 7. PLANNING A. Preapplication Sketch Review for Pulte Homes At 25400 St Hwy 7 (vacant) 8. ENGINEERING /PUBLIC WORKS A. 2018 Arborist Tree Report Planning Director Memo Resolution 19 -027 Director of Public Works Memo CITY COUNCIL REGULAR MEETING AGENDA March 11, 2019 Page 2 B. Accept Professional Services Agreement for Glen Road /Amlee Road /Manitou Lane Street Reconstruction and Utility Project, City Project 18 -08 9. GENERAL /NEW BUSINESS A. Appeal Compliance Deadlines for Nuisance Violation 24800 Smithtown Road 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff 1. SolSmart Memo 2. Census 2020 B. Mayor and City Council 11. CLOSED SESSION Director of Public Works Memo Resolution 19 -028 Planning Director Memo Recycling Coordinator Memo Handout This part of the meeting is closed pursuant to MN Statutes 13D.05, Subd. 3(b) for the purpose of attorney - client discussion regarding potential liability relating to the Grant Street stormwater improvements. 12. ADJOURN CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, FEBRUARY 25, 2019 MINUTES 1. CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call Present. Mayor Zerby; Councilmembers Labadie, Attorney Reppe; City Administrator Leruc Rigdon; Planning Director Darling; Direct Engineer Fauske Absent: Councilmember Johnson B. Review Agenda Labadie moved, Sundberg seconded, approving the age 4/0. 2. CONSENT AGENDA 2A 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. I, and Sundberg; Acting City Clerk Thane; Finance Director 'ublic Works. Brown; and, City nted. Motion passed Mayor Zerby reviewed the "items on the Consent Agenda. He noted that the Local Surface Water Management Plan is over three hundred pages long and asked what the Council would be signifying by approving it. City Engineer Fauske stated that the Local Surface Water Management Plan is a basic action plan and noted tha# it reflects the recent items discussed at work sessions, regarding cleaning up some of the housekeeping items and incorporating some of the known drainage complaints in the City and the most recent Capital Improvement Plans. Planning Director Darling noted that the Local Surface Water Management Plan is a chapter of the Comprehensive Plan. Mayor Zerby noted that he had not gotten through the entire document, but did notice that there was a budget line item for trail drainage at Galpin Lake that is incorrect. City Engineer Fauske stated that staff can make needed corrections before the plan is adopted Sundberg moved, Labadie seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council and Staff Retreat Minutes of February 7, 2019 B. City Council Work Session Minutes of February 11, 2019 CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 2 of 7 C. City Council Regular Meeting Minutes 11, 2019 D. Approval of the Verified Claims List E. Approval of Personnel Policy Update to FMLA Leave, RESOLUTION NO. 19- 023, "A Resolution Updating the Shorewood Employee Personnel Policy as it Pertains to Family Medical Leave Act (FMLA)." F. Accept Local Surface Water Management Plan, RI Resolution Accepting the Local Surface Water September 2018." Motion passed 4/0. 3. MATTERS FROM THE FLOOR Peter Holmberg, 5955 Caied Lane, noted that he possible change in collection. Mayor Zerby noted that this item is on the agenda and a few moments during that item to address the Council. 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS A. Commission Service Recognition Awards • Sue Davis — Planning Commission • Hollk Parks Commission ing the ga FION NO. 19 -024, "A ement Plan, Dated and the that Mr. Holmberg could have On behalf of Council and the residents of Shorewood, Mayor Zerby presented an engraved crystal clock to Commissioner Davis` commending her seventeen years of service to the City. He noted that Commissioner Ashmore was not present and commended her for her one year of service on the Parks' Commission. Councilmember Sundberg explained that the only reason that Councilmember Ashmore is leaving the Parks Commission is because she has received a promotion at work that will not allow her to dedicate the necessary time to the City. 6. PARKS A. Commissioner Rock report on the February 12, 2019 Parks Commission meeting Commissioner Rock gave a brief overview of the February 12, 2019 Parks Commission meeting. He noted that the scheduling warming houses tour has been postponed and the Commissioners will tour them individually rather than as a group. He stated that they also spent time reviewing the existing equipment and future needs at the South Freeman Park playground area. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 3 of 7 7. PLANNING A. Commissioner Riedel report on the February 5, 2019 Planning Commission meeting Commissioner Riedel gave a brief overview of the February 5, 2019 Planning Commission meeting. He noted that the only item they discussed that was not on the Council agenda was a pre - application item brought by a developer at 25400 Highway Seven on a lot that has been vacant since 1884. He explained that the developer is proposing to construct thirty -eight town homes on seven acres which would require rezoning and a Comprehensive Plan update. He explained some of the Planning Commission discussion surrounding this proposed development. He noted that the surrounding neighbors were adamantly opposed to this development and had a lot of concerns about existing traffic in the area even without this development. Councilmember Sundberg asked if the Planning Commission had discussed what an appropriate density would be on this lot. Commissioner Riedel stated that staff recommended, that the first step would be to conduct a traffic study in the area which the developer stated that they were ;not willing to do unless there was strong enthusiasm for the project. Planning Director Darling noted that the applicant for the potential townhome development was unable to attend tonight's meeting, so this item will come before the Council on March 11, 2019. B. CUP to Collocate Antennas on Existing Monopole at 24283 Smithtown Road Planning Director Darling explained that the applicant is proposing to add three telecommunication antennas, eight radio receiving units and various other equipment with a new triangular array on the existing tower which is just north of City Hall. Staff and the Planning Commission recommend approval. Charles Ryan; Program Manager for Dish fretwork, explained that they concur with the recommendations and suggested conditions from staff. He noted that they understand the osprey nesting season may change their plans for installation, and they will comply with the Resolution and Federal law regarding,the nesting birds. Siakel moved, , Labadie seconded, Adopting RESOLUTION NO. 19 -025, "A Resolution Approving a Conditional Use Permit for an Antenna Collocation on an Existing Monopole and Related Equipment for Dish Wireless at 24283 Smithtown Road." Motion passed 4/0. C. CUP for Accessory Buildings Area Over 1,200 Sq. Ft. at 26820 Edgewood Road Planning Director Darling stated that this is an application from Revision, LLC to construct a new detached garage on the property. Staff and the Planning Commission are recommending approval subject to the conditions listed in the report. Councilmember Labadie asked if the vote was unanimous by the Planning Commission. Planning Director Darling stated that it was a unanimous recommendation from the Planning Commission. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 4 of 7 Sundberg moved, Siakel seconded, Adopting RESOLUTION NO. 19 -026, "A Resolution Granting a Conditional Use Permit for Accessory Buildings to Exceed 1,200 Square Feet in area at 26820 Edgewood Road." Motion passed 4/0. 8. ENGINEERING /PUBLIC WORKS A. Approve Resolution Finding of Public Purpose; Authorize Petition for Easement Acquisition at 5625 Shorewood Lane, PID 3311723140036 City Engineer Fauske stated that this is an item to authorize a quick take for an easement at 5625 Shorewood Lane. She explained that staff met and corresponded with the owner of this property but was unable to reach an agreement. She stated that the City Attorney has recommended the quick take process to acquire the easement. Councilmember Siakel asked what was preventing there being an agreement between the City and the property owner. City Engineer Fauske stated that the original request was to provide the easement at no cost and the property owners were not willing to provide the easement at no cost to the City. She explained the quick take procedure, . Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 19 -019, "A Resolution Authorizing the Presentation of Offer to Property Owner and to Acquire the Property Area Needed Either by Negotiations or Condemnation for the .Shorewood Lane Ravine, City Project 17 -15." Motion passed 4/0. 9. GENERAL /NEW BUSINESS A. Approve Trash Collection Surve City Administrator Lewd noted that the Counci February 11, 2019 work session and made chap version of the survey was sent out to the hauler; red -lined surveuhowina the chanaes that`had ar was sent with the this one. iad reviewed the proposed questions at the )s to the initial draft. He noted that a revised ind is available at City Hall. He reviewed the proposed to be made between the survey that Councilmember Sundberg stated that she thinks the term "organized collection" is understood among the Council, but she is not sure that it is generally understood by the general public. She asked if there was any other term that could be used that could be more easily understood. City Administrator Lerud stated that they have shortened the long explanation of what is meant by "organized collection ", but he is open to other suggestions. Councilmember Sundberg stated that the use of the term "only fair" seems leading to her and suggested it be changed to simply list "fair" as a choice. There was a Consensus of the Council to remove the word "only" before the word "fair" in the questions. Councilmember Siakel stated that she thinks that the organized collection is explained after question nine of the survey. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 5 of 7 Peter Holmberg, 5955 Caied Lane, stated that he does not understand why the City is even looking into this and seems to be trying to fix a problem where there is not one. He stated that he likes the questionnaire but does not agree with a phone survey. He stated that he would like to see a simple survey be mailed out to every single household because he is sure it will cost much less money than it will to conduct this survey. He stated that he is not sure the word is really getting out to the residents that the City is considering taking over the garbage collection. City Administrator Lerud explained that a charter city is different than a statutory city. He explained that Shorewood is a statutory city and is not permitted to have referendums to provide advice, which is a what a mailed survey would amount to. Councilmember Siakel stated that this has been being discussed for over a year and is not something the Council is trying to ram this down the throats of the residents. She is glad the City is looking at this issue in its entirety and noted that it is a very complex issue. Councilmember Labadie stated that even though there are not 'a lot of people at tonight's meeting to talk about this issue, there have been other meetings where there were a lot of residents in attendance. She stated that there is a sign on Smithtown and appreciates that it says to call City Hall about this issue because if people to have questions, . they should call the City. She stated that the City really is just exploring the concept of organized collection. Mr. Holmberg asked if the Council felt the current trash collection system was "broken ". Councilmember Labadie stated that concerns have been raised about pollution, traffic, stress on roads, numerous trucks on cul -de -sac streets and the Council is exploring the concerns on behalf of the residents. Mr. Holmberg stated that he does not think the garbage trucks contribute to the pollution and conditions of the roads. He stated that he is very happy with his hauler and the price they pay and does not want the City to try to fix something that is not broken. He expressed concern that the reason was for additional tax revenue and this becoming a government run service. Councilmember Siakel stated that she does not see if becoming a government run service and noted that one of the'things that'had been discussed is zones for the existing haulers. Councilmember Sundberg stated that she thinks some of the standing room only crowds they have had on this subject were because residents had been misled into thinking the City had already made a decision regarding this issue. She stated that this survey is truly trying to get citizen input and,is a high - quality survey that will give the City high quality results. David Bean, 5690 Old Market Road, noted that he is here on behalf of Randy's Sanitation. He suggests the word "organized" in question nine be removed. He also suggested that for question eleven that it be changed to state "a City managed collection system ". He stated that this may remove the associations people may be making with the term "organized collection system ". Councilmember Labadie stated that she agrees with the suggestion for question nine, but does not agree with his suggestion for number eleven and would like to see it remain as written. Mayor Zerby asked if the term "organized" was defined elsewhere in the survey. City Administrator Lerud explained where the term was defined and clarified the language in the survey. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 6 of 7 Sundberg moved, Labadie seconded, to approve the trash collection survey as amended. Motion passed 4/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Other Public Works Director Brown thanked people who have taken the He noted that there are three hundred sixty fire hydrants locate d help keep them cleared has been very helpful to Public Works. Mayor Zerby noted that the Council had discussed putting 1 future years and asked if Public Works had an opinion o needed. Public Works Director Brown stated that his department feels st a snow emergency plan for the future. Councilmember Sundberg noted that with all the snow events thi get narrow and asked if the plows can go back to some of these' She noted that she is also seeing problems where people are ha it is just getting shoved across the street, but many times is not encroaching into the roadway. time to clear their fire hydrants. in the City and their efforts to her a snow emergency plan for tether somethi:na like that was that the Citv should have ar, the streets are starting to as to help widen the streets. their driveways plowed and ,hed all the way back and is Public Works Director Brown stated that they have gone back out to many areas to try to wing the snow back further to prepare for the next snow event. He noted that they have noticed the problem with driveways and State statute prohibits depositing snow in the public rights -of -way. Councilmember, Sandberg suggested that` residents be reminded about this issue with plowing driveways and making sure the trails are cleared across the road. City. Engineer Fauske stated that at the last meeting, the Council held the public hearings for the road projects on the islands. She stated that there will be some changes to incorporate some drainage issues that were raised at the public hearing. She noted that they have also discovered a burial mound on Enchanted Point. She stated that they have reached out to an archeologist to ensure that if any changes are necessary to the project, that they are made before the project goes out for bids. She will bring an update to the Council when she has more information. City Administrator Lerud stated that he has been discussing the possibility of sharing a building inspector with the City of Excelsior. B. Mayor and City Council Councilmember Labadie stated that she attended a special Fire Board meeting because Fire Chief Gerber has been offered a position as Fire Chief in Eden Prairie. She stated that the meeting was to discuss an interim chief and the eventual hiring of a new chief, if Chief Gerber accepts the CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES February 25, 2019 Page 7 of 7 position in Eden Prairie. She stated that the plans are to post the job in March and have the position filled by July or August. Councilmember Sundberg stated that she was unable to attend the League of Minnesota Cities conference last week as planned but will follow up with them and report back on anything important. 11. ADJOURN Sundberg moved, Labadie seconded, Adjourning the City Council Regular Meeting of February 25, 2019, at 8:13 P.M. Motion passed 4/0. ATTEST: Zerby, Sandie Thone, City Clerk #2 B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: March 11, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65249 - 65271 & ACH 120,790.18 Total Claims $120,790.18 We have also included a payroll summary for the payroll period ending March 3, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 73,984.25 CASH AND INVESTMENTS 101 -13- 4101 -0000 10,876.97 0.00 FULL -TIME REGULAR 101 -13- 4102 -0000 1,621.83 0.00 OVERTIME 101 -13- 4103 -0000 644.00 0.00 PART -TIME 101 -13- 4121 -0000 985.73 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 973.19 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 176.46 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.46 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.88 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 389.04 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 25.27 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,577.28 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 418.31 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 432.11 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 31.24 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 7,301.99 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 547.64 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 526.01 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 1,106.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 36.79 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 8,230.27 0.00 FULL -TIME REGULAR 101 -32- 4105 -0000 767.18 0.00 STREET PAGER PAY 101 -32- 4121 -0000 601.05 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 719.39 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,580.76 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 578.34 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 11,031.26 0.00 FULL -TIME REGULAR 101 -33- 4102 -0000 1,318.25 0.00 OVERTIME 101 -33- 4121 -0000 847.80 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 788.20 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 255.74 0.00 EMPLOYEE INSURANCE - CITY PR - G/L Distribution Report (03/04/2019 - 1:52 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -33- 4151 -0000 685.99 0.00 WORKERS COMPENSATION 101 -52- 4101 -0000 1,820.63 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 105.11 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 166.45 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 152.81 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 973.23 0.00 FULL -TIME REGULAR 101 -53- 4103 -0000 1,094.63 0.00 PART -TIME 101 -53- 4121 -0000 72.99 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 159.60 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 40.79 0.00 WORKERS COMPENSATION FUND Total: 73,984.25 73,984.25 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 2,127.58 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,162.11 0.00 FULL-TIME REGULAR 201 -00- 4102 -0000 237.90 0.00 OVERTIME 201 -00- 4103 -0000 430.33 0.00 PART -TIME 201 -00- 4121 -0000 87.14 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 122.71 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 69.80 0.00 WORKERS COMPENSATION FUND Total: 2,127.58 2,127.58 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 7,066.27 CASH AND INVESTMENTS 601 -00- 4101 -0000 4,857.31 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 417.82 0.00 WATER PAGER PAY 601 -00- 4121 -0000 394.35 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 386.29 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 823.91 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 186.59 0.00 WORKERS COMPENSATION FUND Total: 7,066.27 7,066.27 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 5,560.79 CASH AND INVESTMENTS 611 -00- 4101 -0000 3,518.98 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 192.84 0.00 OVERTIME 611 -00- 4105 -0000 417.82 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 308.47 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 298.77 0.00 FICA CONTRIB - CITY SHARE PR - G/L Distribution Report (03/04/2019 - 1:52 PM) Page 2 Account Number Debit Amount Credit Amount Description 611 -00- 4131 -0000 668.24 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 155.67 0.00 WORKERS COMPENSATION FUND Total: 5,560.79 5,560.79 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 563.55 CASH AND INVESTMENTS 621 -00- 4101 -0000 425.47 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 31.90 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 28.75 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 2.29 0.00 WORKERS COMPENSATION FUND Total: 563.55 563.55 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 1,657.87 CASH AND INVESTMENTS 631 -00- 4101 -0000 1,249.03 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 92.36 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 97.58 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 32.00 0.00 WORKERS COMPENSATION FUND Total: 1,657.87 1,657.87 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 90,960.31 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 43,824.94 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 9,718.11 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 5,776.71 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,885.23 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 10,176.18 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 9,088.29 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 4,594.92 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 2,174.04 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 808.82 LIFE INSURANCE 700 -00- 2182 -0000 0.00 343.07 UNION DUES 700 -00- 2183 -0000 0.00 1,475.00 HEALTH SAVINGS ACCOUNT FUND Total: 90,960.31 90,960.31 Report Total: 181,920.62 181,920.62 PR - G/L Distribution Report (03/04/2019 - 1:52 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/01/2019 - 1:09PM Batch: 00003.02.2019 - Jan -BOM Invoice No Description Amount Payment Date Acct Number Reference Vendor: 868 BANK OF MONTREAL Check Sequence: 1 ACH Enabled: True Jan - 2019 -AUTO Dept of Labor -State Surcharge -4th Qtr -2018 7,183.94 01/31/2019 101 -00- 2085 -0000 Jan - 2019 -AUTO Culligan Bottled Water - Drink 114.03 01/31/2019 101 -19- 4245 -0000 Jan - 2019 -AUTO Winstream -3 Parks 160.00 01/31/2019 101 -52- 4321 -0000 Jan - 2019 -AUTO Winstream - Public Works 50.00 01/31/2019 101 -32- 4321 -0000 Jan - 2019 -AUTO Waste Mgmt- Public Works 581.46 01/31/2019 101 -32- 4400 -0000 Jan - 2019 -AUTO Davey Tree Expert Co. 130.00 01/31/2019 101 -32- 4400 -0000 Jan - 2019 -AUTO Davey Tree Expert Co. 3,200.00 01/31/2019 101 -32- 4400 -0000 Jan - 2019 -AUTO Winstream -City Hall 103.00 01/31/2019 101 -19- 4321 -0000 Jan - 2019 -AUTO Waste Mgmt -SSCC 230.42 01/31/2019 201 -00- 4400 -0000 Jan - 2019 -AUTO Winstream - Badger Well 52.00 01/31/2019 601 -00- 4395 -0000 Jan - 2019 -AUTO Winstream - Boulder Bridge 52.00 01/31/2019 601 -00- 4396 -0000 Jan - 2019 -AUTO Verizon -Lift Station 13.80 01/31/2019 611 -00- 4321 -0000 Jan - 2019 -AUTO Winstream -West Tower 105.60 01/31/2019 601 -00- 4321 -0000 Jan - 2019 - Bauman Cub Foods 27.90 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Brown Google - Wire Rack Office 70.22 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Brown Office Depot -Jump Drive 20.61 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Brown Locator - Safety Equipment 54.31 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Brown Int *in Enabling - Water Rem Comm 20.00 01/31/2019 601 -00- 4321 -0000 Jan - 2019 -Brown Fedex - Scan Engr Dwgs 103.91 01/31/2019 101 -32- 4400 -0000 Jan - 2019 -Brown Fedex - Scan Engr Dwgs 38.59 01/31/2019 101 -32- 4400 -0000 Jan - 2019 - Esling Mason Outlet - Boots 239.95 01/31/2019 101 -32- 4245 -0000 Jan - 2019 - Esling Gas 452.42 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Faschi Gas 74.30 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Faschi Shorewood True - Alarm 37.63 01/31/2019 601 -00- 4223 -0000 Jan - 2019 -Grout Arctic Fever 295.00 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 355.00 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 6.45 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 15.05 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 19.96 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 8.57 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 17.28 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 38.28 01/31/2019 101 -53- 4441 -0000 AP- Computer Check Proof List by Vendor (03/01/2019 - 1:09 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Jan - 2019 -Grout Arctic Fever 88.03 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Grout Arctic Fever 88.03 01/31/2019 101 -53- 4441 -0000 Jan - 2019 - Hanson Gas 36.00 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Heitz Gas 585.89 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Heitz Red Wing Shoe - Boots 194.98 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Heitz Red Wing Shoe - Rubber Boots 94.49 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Lerud Sams 105.86 01/31/2019 101 -19- 4245 -0000 Jan - 2019 -Lerud Printer TOner 91.89 01/31/2019 101 -13- 4200 -0000 Jan - 2019 -Lerud Sams 55.82 01/31/2019 201 -00- 4245 -0000 Jan - 2019 -Mason Amazon - New Vehicle Beaon 245.16 01/31/2019 403 -00- 4640 -0000 Jan - 2019 -Mason Gas 186.00 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Mason Boots 219.98 01/31/2019 101 -32- 4245 -0000 Jan - 2019 -Mason Omega - Crimp 20.00 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason CarQuest- Purchased and Returned -19.95 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Ziegler - Switch 182.84 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Ziegler - Governor 70.91 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Ziegler - Alternator 486.80 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Universal - Tubing 9.53 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Interstate Bearing - Bearings 34.58 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Trenchers - Retainer Clips 55.03 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Boyer Truck - Switch - Belt 100.43 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Shorewood True - Vinyl Letter 5.16 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Titan Machinery - Hyd Parts 1,166.98 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Mason Larkstur Eng. - Hyd Hose - Fittings 147.43 01/31/2019 101 -32- 4221 -0000 Jan - 2019 -Moore Bln* Movie -Maker - Software 29.95 01/31/2019 101 -13- 4200 -0000 Jan - 2019 -Moore Adobe - Subcription 29.99 01/31/2019 101 -13- 4433 -0000 Jan - 2019 -Moore Trader Joes 44.96 01/31/2019 201 -00- 4246 -0000 Jan - 2019 -Moore Cub Foods 6.78 01/31/2019 201 -00- 4246 -0000 Jan - 2019 -Moore Best Practices - Recycling 20.00 01/31/2019 621 -00- 4331 -0000 Jan - 2019 -Moore Amazon - First Aid Kit 17.98 01/31/2019 201 -00- 4245 -0000 Jan - 2019 -Moore Amazon - Arctic Fever 151.04 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Moore Walgreens- Arctic Fever 16.73 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Moore Menadrs - Arctic Fever 28.82 01/31/2019 101 -53- 4441 -0000 Jan - 2019 - Pounde Gas 213.59 01/31/2019 101 -32- 4212 -0000 Jan - 2019 - Pricco Office Depot - Supplies 404.30 01/31/2019 101 -13- 4200 -0000 Jan - 2019 - Schroe Gas 522.85 01/31/2019 101 -32- 4212 -0000 Jan - 2019 - Schroe Carquest- Wiper Blades 34.82 01/31/2019 101 -32- 4221 -0000 Jan - 2019 - Schroe True Value - Tools 36.48 01/31/2019 101 -32- 4240 -0000 Jan - 2019 - Schroe True Value - Yaktrax 59.98 01/31/2019 101 -32- 4245 -0000 Jan - 2019 - Schroe True Value - Outlet 33.57 01/31/2019 101 -32- 4245 -0000 Jan - 2019 - Schroe Navarre True Value 77.63 01/31/2019 101 -32- 4245 -0000 Jan - 2019 - Schroe True Value - Outlet 8.99 01/31/2019 101 -52- 4223 -0000 Jan - 2019 -Stark UFC Farm Supply -Chain Saw Supply 109.16 01/31/2019 101 -32- 4245 -0000 AP- Computer Check Proof List by Vendor (03/01/2019 - 1:09 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Jan - 2019 -Stark Gas 188.32 01/31/2019 101 -32- 4212 -0000 Jan - 2019 -Thone Michaels - Photo Contest Frames 175.48 01/31/2019 101 -13- 4200 -0000 Jan - 2019 -Thone Walgreen -photo Centest 17.95 01/31/2019 101 -13- 4245 -0000 Jan - 2019 -Thone Dollar Tree 2.15 01/31/2019 101 -19- 4245 -0000 Jan - 2019 -Thone True Value - Parts 13.96 01/31/2019 101 -19- 4245 -0000 Jan - 2019 -Thone Cub Foods 39.93 01/31/2019 101 -19- 4245 -0000 Jan - 2019 -Thone Dollar Tree 2.15 01/31/2019 201 -00- 4245 -0000 Jan - 2019 -Thone Home Depot - Plants 62.14 01/31/2019 201 -00- 4245 -0000 Jan - 2019 -Thone Cub Foods 39.93 01/31/2019 201 -00- 4245 -0000 Jan - 2019 -Thone Home Depot - Plants 62.14 01/31/2019 101 -53- 4441 -0000 Jan - 2019 -Thone Homegoods- Furniture 215.04 01/31/2019 201 -00- 4620 -0000 Jan - 2019 -Thone Homegoods- Furniture 469.85 01/31/2019 201 -00- 4620 -0000 Jan - 2019 - Woodwa FedEx - Copy Plans - 24520 Niblick Alcove 72.11 01/31/2019 101 -24- 4351 -0000 Jan - 2019 - Woodwa FedEx - Copy Plans - 24520 Niblick Alcove 10.95 01/31/2019 101 -24- 4351 -0000 Check Total: 21,343.27 Total for Check Run: 21,343.27 Total of Number of Checks: AP- Computer Check Proof List by Vendor (03/01/2019 - 1:09 PM) Page 3 Accounts Payable Computer Check Proof List by Vendor User: mnguyen Printed: 03/06/2019 - 1:44PM Batch: 00001.03.2019 - CC -03 -11 -2019 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Check Sequence: 1 ACH Enabled: True March -2019 PR Batch 00001.03.2019 Union Dues 343.07 03/04/2019 700 -00- 2182 -0000 PR Batch 00001.03.2019 Union Dues Check Total: 343.07 Vendor: 950 BARR ENGINEERING COMPANY Check Sequence: 2 ACH Enabled: False 23271686.00 -1 Western Stormwater Management Plan 2,491.72 03/11/2019 631 -00- 4303 -0000 Check Total: 2,491.72 Vendor: UB *00234 Nathan & Tiffany Boyer Check Sequence: 3 ACH Enabled: False Refund Check 6.67 03/06/2019 601 -00- 2010 -0000 Refund Check 7.78 03/06/2019 611 -00- 2010 -0000 Refund Check 3.34 03/06/2019 631 -00- 2010 -0000 Refund Check 3.33 03/06/2019 621 -00- 2010 -0000 Check Total: 21.12 Vendor: 1011 BLAIR B. BURY Check Sequence: 4 ACH Enabled: False 24470SmithtwnRd Escrow Refund - 2012 CUP Permit - 24470 Smit 16.85 03/11/2019 880 -00- 2200 -0000 Check Total: 16.85 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 5 ACH Enabled: True 02 -28 -2019 20405 Knighsbridge Rd 154.16 03/11/2019 601 -00- 4394 -0000 02 -28 -2019 28125 Boulder Bridge 287.64 03/11/2019 601 -00- 4396 -0000 02 -28 -2019 24200 Smithtown Rd 1,320.99 03/11/2019 101 -32- 4380 -0000 02 -28 -2019 5745 Ctry Club & 25200 Hwy 7 294.01 03/11/2019 101 -52- 4380 -0000 02 -28 -2019 5755 Country Club Rd 419.46 03/11/2019 101 -19- 4380 -0000 79456885 - 022219 5735 Country Club Rd 371.46 03/11/2019 201 -00- 4380 -0000 86501806 - 022219 20630 Manor Rd 89.93 03/11/2019 101 -52- 4380 -0000 Check Total: 2,937.65 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 818 DPC INDUSTRIES, INC. Check Sequence: 6 ACH Enabled: False 827000163 -19 Chlorine 370.00 03/11/2019 601 -00- 4245 -0000 Check Total: 370.00 Vendor: 167 ECM PUBLISHERS INC Check Sequence: 7 ACH Enabled: True 674937 Wedding Ads 445.00 03/11/2019 201 -00- 4351 -0000 Check Total: 445.00 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 8 ACH Enabled: True PR -03 -04 -2019 PR Batch 00001.03.2019 Federal Income Tax 5,776.71 03/04/2019 700 -00- 2172 -0000 PR Batch 00001.03.2019 Federal Income I PR -03 -04 -2019 PR Batch 0000 1.03.2019 FICA Employee Portio 4,123.67 03/04/2019 700 -00- 2174 -0000 PR Batch 0000 1.03.2019 FICA Employee _ PR -03 -04 -2019 PR Batch 0000 1.03.2019 FICA Employer Portioj 4,123.67 03/04/2019 700 -00- 2174 -0000 PR Batch 0000 1.03.2019 FICA Employer ] PR -03 -04 -2019 PR Batch 00001.03.2019 Medicare Employee Pc 964.42 03/04/2019 700 -00- 2174 -0000 PR Batch 00001.03.2019 Medicare Emplo,. PR -03 -04 -2019 PR Batch 00001.03.2019 Medicare Employer Po 964.42 03/04/2019 700 -00- 2174 -0000 PR Batch 00001.03.2019 Medicare Emplo,. Check Total: 15,952.89 Vendor: 903 FIRST SCRIBE Check Sequence: 9 ACH Enabled: True 2480203 ROWay Web App - Monthly 75.00 03/11/2019 601 -00- 4400 -0000 2480203 ROWay Web App - Monthly 75.00 03/11/2019 611 -00- 4400 -0000 Check Total: 150.00 Vendor: UB *00232 Shirley & George Goers Check Sequence: 10 ACH Enabled: False Refund Check 5.89 03/06/2019 601 -00- 2010 -0000 Refund Check 3.08 03/06/2019 611 -00- 2010 -0000 Refund Check 2.24 03/06/2019 631 -00- 2010 -0000 Refund Check 2.53 03/06/2019 621 -00- 2010 -0000 Check Total: 13.74 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 11 ACH Enabled: True 9020722 Monthly Rental 32.40 03/11/2019 601 -00- 4400 -0000 9020722 Monthly Rental 32.40 03/11/2019 611 -00- 4400 -0000 9020722 Monthly Rental 32.40 03/11/2019 631 -00- 4400 -0000 Check Total: 97.20 Vendor: UB *00233 Marc & Sue Gordon Check Sequence: 12 ACH Enabled: False Refund Check 2.13 03/06/2019 601 -00- 2010 -0000 Refund Check 2.50 03/06/2019 611 -00- 2010 -0000 Refund Check 1.06 03/06/2019 631 -00- 2010 -0000 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 3 Refund Check 1.07 03/06/2019 621 -00- 2010 -0000 Check Total: 6.76 Vendor: 206 TWILA GROUT Check Sequence: 13 ACH Enabled: True February -2019 MILEAGE 15.08 03/11/2019 101 -13- 4331 -0000 February -2019 Coins Change to do Tablecloths 45.00 03/11/2019 201 -00- 4245 -0000 Check Total: 60.08 Vendor: 216 HENNEPIN COUNTY RECORDER & REGIS Check Sequence: 14 ACH Enabled: False Res.19 -025 Record Service -Dish Wireless at 24283 Smithtov 46.00 03/11/2019 101 -18- 4400 -0000 Record Res. 19-026 Record Service -CUP to Exceed 1200 sq ft -2682C 46.00 03/11/2019 101 -18- 4400 -0000 Record Check Total: 92.00 Vendor: 985 HENNEPIN COUNTY ACCOUNTS RECEIVA Check Sequence: 15 ACH Enabled: False 1000127049 REC0001086- MonthlySubscription 24.75 03/11/2019 101 -24- 4303 -0000 RecordEase Payment 1000127049 REC0001086- MonthlySubscription 24.75 03/11/2019 101 -32- 4303 -0000 RecordEase Payment Check Total: 49.50 Vendor: 215 HENNEPIN COUNTY INFORMATION TECH] Check Sequence: 16 ACH Enabled: True 1000123771 Hazardous Waste - 24200 Smithtown Road 255.00 03/11/2019 101 -32- 4437 -0000 Check Total: 255.00 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 17 ACH Enabled: False PR -03 -04 -2019 PR Batch 0000 1.03.2019 Deferred Comp Flat Ai 4,432.00 03/04/2019 700 -00- 2176 -0000 PR Batch 00001.03.2019 Deferred Comp I PR -03 -04 -2019 PR Batch 00001.03.2019 Deferred Comp Percen 162.92 03/04/2019 700 -00- 2176 -0000 PR Batch 00001.03.2019 Deferred Comp I Check Total: 4,594.92 Vendor: 239 KENNEDY & GRAVEN CHARTERED Check Sequence: 18 ACH Enabled: False 147158 Ron Johnson Litigation 33.00 03/11/2019 101 -16- 4304 -0000 Check Total: 33.00 Vendor: 482 KUTAK ROCK, LLP Check Sequence: 19 ACH Enabled: True 2524477 General Corporate 1,850.00 03/11/2019 101 -16- 4304 -0000 2524479 Public Improvement Project 156.00 03/11/2019 404 -00- 4620 -0014 2524481 Land Use & Development 374.00 03/11/2019 101 -18- 4304 -0000 2524483 Administrative Code 1,099.50 03/11/2019 101 -16- 4304 -0000 2524505 Minnetonka Country Club 111.00 03/11/2019 450 -00- 4302 -0016 2524562 Utility Franchise Ord- CtrPoint 206.50 03/11/2019 101 -16- 4304 -0000 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 2524593 Organized Collection 234.00 03/11/2019 621 -00- 4304 -0000 2524851 Ronald R. Johnson 58.50 03/11/2019 101 -16- 4304 -0000 2525066 Howards Point Dock Enforcement 37.00 03/11/2019 101 -18- 4304 -0000 2525232 Shoerwood Ln Ravine Easement 74.00 03/11/2019 631 -00- 4304 -0000 2525258 5815 Club Lane 1,161.00 03/11/2019 101 -16- 4304 -0000 2525698 26310 Birch Bluff Road 370.50 03/11/2019 101 -16- 4304 -0000 2525755 Grant Street Stormwater Issues 624.00 03/11/2019 621 -00- 4304 -0000 2533450 General Corporate 1,950.00 03/11/2019 101 -16- 4304 -0000 Check Total: 8,306.00 March -2019 PR Batch 0000 1.03.2019 PERA Life Vendor: 453 METROPOLITAN COUNCIL (SAC) 700 -00- 2180 -0000 PR Batch 0000 1.03.2019 PERA Life Check Sequence: 20 ACH Enabled: False February- 2019 -SAC Quarterly SAC Report 12,300.75 03/11/2019 611 -00- 2082 -0000 Vendor: 313 Check Total: 12,300.75 Check Sequence: 25 Vendor: 286 MIDWEST MAILING SYSTEMS INC Mileage Reimbursement 96.23 Check Sequence: 21 ACH Enabled: True 77822 Newsletter Postages 495.48 03/11/2019 101 -13- 4208 -0000 77822 Newsletter Svc 428.72 03/11/2019 101 -13- 4400 -0000 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 4 Check Total: 924.20 Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 22 ACH Enabled: True PR -03 -04 -2019 PR Batch 00001.03.2019 State Income Tax 2,885.23 03/04/2019 700 -00- 2173 -0000 PR Batch 00001.03.2019 State Income Tax Check Total: 2,885.23 Vendor: 7 MINNESOTA LIFE Check Sequence: 23 ACH Enabled: True March -2019 PR Batch 00001.03.2019 Life Insurance 792.82 03/04/2019 700 -00- 2180 -0000 PR Batch 00001.03.2019 Life Insurance Check Total: 792.82 Vendor: 10 NCPERS GROUP LIFE INSURANCE Check Sequence: 24 ACH Enabled: False March -2019 PR Batch 0000 1.03.2019 PERA Life 16.00 03/04/2019 700 -00- 2180 -0000 PR Batch 0000 1.03.2019 PERA Life Check Total: 16.00 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 25 ACH Enabled: True February -2019 Mileage Reimbursement 96.23 03/11/2019 101 -15- 4331 -0000 Check Total: 96.23 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 26 ACH Enabled: True 724163 Badger Pk-5745 Country Club Rd 61.85 03/11/2019 101 -52- 4410 -0000 724164 Cathcart Park -26655 W- 62nd ST 61.85 03/11/2019 101 -52- 4410 -0000 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 724165 Freeman Park -6000 Eureka Rd 185.54 03/11/2019 101 -52- 4410 -0000 724166 Silverwood Pk -5755 Covington R 61.85 03/11/2019 101 -52- 4410 -0000 724167 SS Skate -5355 St Albans Bay Rd 61.85 03/11/2019 101 -52- 4410 -0000 724168 Christmas Lk Rd -5625 Merry Ln 227.85 03/11/2019 101 -52- 4410 -0000 Check Total: 660.79 Vendor: 665 OPTUM BANK Check Sequence: 27 ACH Enabled: True PR -03 -04 -2019 PR Batch 00001.03.2019 HSA - OPTUM BANK 1,475.00 03/04/2019 700 -00- 2183 -0000 PR Batch 00001.03.2019 HSA - OPTUM B. Check Total: 1,475.00 Vendor: 331 JOSEPH PAZANDAK Check Sequence: 28 ACH Enabled: True Class- Jan -2019 Continuing Education -Bldg Official Institue 420.00 03/11/2019 101 -24- 4331 -0000 February -2019 Monthly Mileages Reimbursement 51.62 03/11/2019 101 -24- 4331 -0000 January -2019 Monthly Mileages Reimbursement 23.78 03/11/2019 101 -24- 4331 -0000 Check Total: 495.40 Vendor: 9 PERA Check Sequence: 29 ACH Enabled: True PR -03 -04 -2019 PR Batch 0000 1.03.2019 MN -PERA Deduction 4,219.56 03/04/2019 700 -00- 2175 -0000 PR Batch 0000 1.03.2019 MN -PERA Dedu PR -03 -04 -2019 PR Batch 0000 1.03.2019 MN PERA Benefit Em 4,868.73 03/04/2019 700 -00- 2175 -0000 PR Batch 0000 1.03.2019 MN PERA Benel Check Total: 9,088.29 Vendor: 333 PITNEY BOWES GLOBAL FINANCIAL SERA Check Sequence: 30 ACH Enabled: False 3102946708 Quarterly Meter Lease Postage 167.46 03/11/2019 101 -19- 4410 -0000 Acct - 10712397 Check Total: 167.46 Vendor: 240 KENNETH POTTS, PA Check Sequence: 31 ACH Enabled: True February -2019 Prosectution Monthly Services 2,500.00 03/11/2019 101 -16- 4304 -0000 Check Total: 2,500.00 Vendor: 864 QUALITY FLOW SYSTEMS, INC. Check Sequence: 32 ACH Enabled: True 36620 Repair at Radisson Lake Road 522.00 03/11/2019 611 -00- 4400 -0000 Check Total: 522.00 Vendor: 840 RANDY'S ENVIRONMENTAL SERVICES Check Sequence: 33 ACH Enabled: False 19435VineRidgeR 19435 Vine Ridge Road 69.95 03/11/2019 621 -00- 4400 -0026 5735 Eurekand 5735 Eureka Road 69.95 03/11/2019 621 -00- 4400 -0026 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 6 Check Total: 139.90 Vendor: 906 REVIZE, LLC Check Sequence: 34 ACH Enabled: False 7943 Website & CMS Annual Support 1,900.00 03/11/2019 101 -13- 4433 -0000 Check Total: 1,900.00 Vendor: 913 SCOTT M. SCHROEDER Check Sequence: 35 ACH Enabled: True 2019 -Boots 2019 - Boots 250.00 03/11/2019 101 -32- 4245 -0000 2019- RubberBoot 2019 - Rubber Boots 100.00 03/11/2019 101 -32- 4245 -0000 Check Total: 350.00 Vendor: 370 STRATEGIC INSIGHTS, INC. Check Sequence: 36 ACH Enabled: False 19Plan -It -048 2019- Plan -It Software Upgrade 725.00 03/11/2019 101 -15- 4221 -0000 Check Total: 725.00 Vendor: 657 SUMMIT COMPANIES Check Sequence: 37 ACH Enabled: True 1351787 Annual Sprinkler Inspection 490.00 03/11/2019 201 -00- 4400 -0000 1352665 Annual Sprinkler Inspection 450.00 03/11/2019 101 -19- 4400 -0000 Check Total: 940.00 Vendor: 972 THARALDSON PLUMBING & HEATING Check Sequence: 38 ACH Enabled: False 2662 Community Center RPZ is Burned Out 2,875.00 03/11/2019 201 -00- 4223 -0000 Check Total: 2,875.00 Vendor: 1010 THE MORRIS LEATHERMAN COMPANY Check Sequence: 39 ACH Enabled: False 022619.1 City Residents - Telephone Survey 4,000.00 03/11/2019 621 -00- 4400 -0000 Check Total: 4,000.00 Vendor: 821 SANDRA LEE THONE Check Sequence: 40 ACH Enabled: True February -2019 Reimbursement 61.48 03/11/2019 101 -13- 4331 -0000 Check Total: 61.48 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 41 ACH Enabled: True M24535 Council Meeting 180.00 03/11/2019 101 -13- 4400 -0000 M24535 Park Meeting 180.00 03/11/2019 101 -52- 4400 -0000 Check Total: 360.00 AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 42 ACH Enabled: False 12317 Newsletters 721.50 03/11/2019 101 -13- 4400 -0000 12317 Tree Sale Insert 161.25 03/11/2019 101 -52- 4351 -0000 Check Total: 882.75 Vendor: 612 TWIN CITY GARAGE DOOR COMPANY Check Sequence: 43 ACH Enabled: False Z091763 Repair Garage Door 445.00 03/11/2019 101 -32- 4223 -0000 Check Total: 445.00 Vendor: 386 TWIN CITY WATER CLINIC Check Sequence: 44 ACH Enabled: False 12731 Monthly Bacteria Svc 120.00 03/11/2019 601 -00- 4400 -0000 Check Total: 120.00 Vendor: 395 VIKING AUTOMATIC SPRINKLER COMPAI, Check Sequence: 45 ACH Enabled: False 1025- F058829 Main Control VLV Top Packing Leak 225.00 03/11/2019 101 -19- 4223 -0000 Check Total: 225.00 Vendor: 408 WM MUELLER & SONS INC Check Sequence: 46 ACH Enabled: True 241852 Salt & Sand 1,485.51 03/11/2019 101 -33- 4245 -0000 241874 Salt & Sand 882.70 03/11/2019 101 -33- 4245 -0000 241973 Salt & Sand 1,962.38 03/11/2019 101 -33- 4245 -0000 Check Total: 4,330.59 Vendor: 974 THOMAS WADE WOODWARD Check Sequence: 47 ACH Enabled: True February -2019 Mileage 166.46 03/11/2019 101 -24- 4331 -0000 Check Total: 166.46 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 48 ACH Enabled: True 5102846200 -Fe19 5655 Merry Lane 21.28 03/11/2019 101 -52- 4380 -0000 5655 Merry Lane 5145368132 -Fe19 5700 County Rd 19 34.58 03/11/2019 101 -32- 4399 -0000 5700 County Rd 19 5145368132 -Fe19 5700 County Rd 19 - Unit Light 223.83 03/11/2019 101 -32- 4399 -0000 5700 County Rd 19 - Unit Light 5175061613 -Fe19 24253 Smithtown Rd 1,471.42 03/11/2019 601 -00- 4395 -0000 24253 Smithtown Rd 5191102220 -Fe19 5735 Country Club Rd 701.91 03/11/2019 201 -00- 4380 -0000 5735 Country Club Rd Statement #628123160 28125 Boulder Bridge Drive 179.24 03/11/2019 601 -00- 4396 -0000 28125 Boulder Bridge Drive Statement- 627169118 C.H. Svcs 529.85 03/11/2019 101 -19- 4380 -0000 C.H. Svcs Statement- 627169118 P.W. Bldg Svc 358.67 03/11/2019 101 -32- 4380 -0000 P.W. Bldg Svc Statement- 627169118 P.W. Street Lights Svc 3,295.06 03/11/2019 101 -32- 4399 -0000 P.W. Street Lights Svc Statement- 627169118 Parks 1,038.83 03/11/2019 101 -52- 4380 -0000 Parks AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Statement - 627169118 Amesbury Statement- 627169118 Boulder Bridge Statement- 627169118 S.E. Area Svc Statement- 627169118 Lift Station Street Lights Stmt - 627781653 5755 Country Club Rd 03/11/2019 Check Total: Vendor: 510 ERIC ZEHNDER XmasLk- Feb -2019 Escrow Refund - Christmas Lake Estates Final P Check Total: Total for Check Run: Total of Number of Checks AP- Computer Check Proof List by Vendor (03/06/2019 - 1:44 PM) 131.35 03/11/2019 601 -00- 4394 -0000 388.48 03/11/2019 601 -00- 4396 -0000 2,936.34 03/11/2019 601 -00- 4398 -0000 647.46 03/11/2019 611 -00- 4380 -0000 6.76 03/11/2019 101 -19- 4380 -0000 11,965.06 Check Sequence: 49 1.800.00 03/11/2019 880 -00- 2200 -0000 1,800.00 99,446.91 49 Amesbury Boulder Bridge S.E. Area Svc L. S. Street Lights 5755 Country Club Rd ACH Enabled: False Page 8 oLans" ON , City of Shorewood Council Meeting Item Title /Subject: Revised Job Descriptions Meeting Date: March 11, 2019 Prepared By: Greg Lerud, City Administrator Attachments: Job descriptions MEETING TYPE REGULAR Background: Staff reported to the council at the retreat that the job descriptions for several positions need updating, the positions have evolved, or staff is proposing a little reorganizing or realignment of positions. Specifically discussed at the retreat was creating a Deputy City Clerk position description, adding Human Resource responsibility to the City Clerk position, and incorporating the responsibilities of managing the Shorewood Community and Event Center with the Park and Rec Coordinator position. Two copies of the revised City Clerk description are included - A redline of changes made to existing job descriptions, and then a clean copy incorporating the changes. The SCEC /Park and Rec Director is basically a new description that adds the community center duties to the Park and Rec coordinator position description. The Deputy Clerk position is a new description. Included in this effort was a review of the City Administrator and Finance Director position. No changes are recommended in those descriptions. Financial or Budget Considerations: Options: The proposed modifications are consistent with the direction given by the council at the retreat. The Council has the option of making no changes, approving the job descriptions as submitted, or approving additional modifications. Recommended Action: Approve the new job descriptions as submitted, or as you chose to modify them at the meeting. A simple majority is all that is necessary for approval. Next Steps and Timeline: Staff will forward the new job descriptions to George Gmach for his review and incorporation into the city's compensation structure. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD POSITION TITLE: City Clerk/Human Resources Director DEPARTMENT: Administration ACCOUNTABLE TO: City Administrator SUPERVISES: Park and Rpnrpation C-nordina *„ri Deputy Clerk, Add Asst; o,.,.eptionist/Adm Asst; Communications /Recycling Coordinator /L Administrative AssistantsoT 0- ffir -ae Staff OBJECTIVE AND SCOPE Responsible for the dav -to -dav operations and supervision of Citv Clerk and Human Resources functions. Responsible for maintaining all municipal records, coordinating elections. Coordinates a wide varietv of HR proarams includine_ enmlovee relations_ benefits_ compensation_ and research and reporting to meet the needs of the City. Performs moderate to complex technical and varied duties in providing administrative support to the City Administrator. Performs duties and responsibilities of the City Clerk and Human Resources Director under the direction of the City Administrator. ESSENTIAL FUNCTIONS OF THE POSITION A Perf Fms the duties of the City Clerk Duties Responsible for management of the day -to -day operation of the city office, ,Supervises city hall administrative staff to include supervision of two f'" time st,.ff one ..aA time staff and temporary sta Serves as a member of the City's management team. Provide information and recommendations regarding operations_ assists in making decisions relating to dav -to -dav operations and processes. 2. Attend seminars, workshops, and city clerk professional organization meetings as necessary and related to the position. 3. Designated the Responsible Authority for responding to data requests. .- - - j Formatted: Indent: Left: 1 ", No bullets or numbering 4. Serves as the City's records manager, maintaingMaintains all official city records: Direct the recording, filing, maintenance, distribution, storage, retention coordination, retrieval and disposal of vital city records such as the City Code, Minutes, Resolutions, Meeting Packets, Ordinances, Contracts and Agreements, Oaths of Office, Deeds, Easements, and Leases Sign, Certify and /or Notarize February, 201%anuary2013 official documents; Proofread Minutes, Resolutions and other city documents for accuracy,; 3 r� ° ° ^ ^ ^a to data practices ° ° *° h Formatted: Font: Times -- -- ----- -- -- -- ----------------------------- Formatted: List Paragraph, Indent: Left: 1 ", Hanging: 4.5. Attend City Council meetings: Coordinate the preparation and distribution of the 0.25" City Council meeting agendas; Oversee City Recorder and preparation of Council meeting minutes. 6 -5. Prepares notices and legal publications for publication in the newspaper and complies with State Statutes and local Ordinances regarding public notification. 7. 6 Administer all licenses and general permits, such-as liquor, tobacco, waste - Formatted: Font: Times haulers, tree trimmers, dogs, and stable permits. Formatted: Indent: Hanging: 1" - - Formatted: List Paragraph, Indent: Left: 1.25 ", First line: 87. Serves as the City's Election Administrator upervisg °&- a ^dm���ii ° *� ^ *J��a«o tee€ 0" eleetions 'primary and general) of the City, including maintenance of election records; recruiting and training of election judges and staff; candidate filing and campaign financial reporting; publication of legal notices, managing absentee ballot process; maintenance of election equipment and supplies; conducting election equipment testing; setting up polling sites and supervising election day procedures. B. Human Resources Duties 1. Administers benefits program including but not limited to: Health, LTD, Life,_ - Formatted: Font: Times Dental, and Deferred Compensation for new hires, current employees and retirees. Formatted: List Paragraph, Numbered + Level: 1 + Develops and oversees the open enrollment process. Resolves benefit issues, Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.5" +Indent at: 0.75" provides benefit support and answers �uestlons. - - - - - - - Formatted: Font: Times 2. Provides leadership, guidance and recommendations in human resources strategies Formatted: Font: Times and policy development under the direction of the City Administrator. Manages human resources functions and activities including employee engagement, training, development, retention strategies, regulator compliance and personnel policies. L- 3. Assists City Administrator with negotiating collective bargaining agreements, internretine labor contracts and nrenarine for arievances or arbitrations. Serves on the City negotiation team. 4. Prepares -Pay -Equity _report. --Coordinates -Compensation Plan administration fob-v analysis and annual salarysurve. - - - - - - - ------------------------- 5. Administer all leaves of absence including; the-Family-Medical Leave Act (FMLA), -\ non -FMLA, Injury on Duty, Short -term Disability, Long -term Disability and Military Leave. February, 201%anuary2f)13 Formatted: Font: Times Formatted: Left, Indent: Left: 0.5 ", Line spacing: single, No bullets or numbering, Tab stops: Not at 0.5" + 1" + 1.5" + 2" + 2.5" + 3" + 3.5" + 4" + 4.5" + 5" + 5.5" + 6" + 63" + 7" + 7.5" + 8" + 8.5" + 9" + 9.5" + 10" + 10.5" + 11° + 11.5° r matted: List Paragraph, Numbered + Level: 1 + bering Style: 1, 2, 3, ... +Start at: 1 +Alignment: Left + ned at: 0.5" + Indent at: 0.75" Formatted: Font: Times Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" Formatted: Font: Times Formatted: Font: Times Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3,... + Start at: 1 + Alignment: Left + Aligned at: 0.5" + Indent at: 0.75" 6. insures city compliance in hiring requirements of Americans with Disability_ Act and- other federal and state regulations regarding the disabled. 7. Administers and files, all workers compensation claims with the City's insurance -, company. Maintains worker's compensation files in compliance with state law. .... 8. Is a resource for department heads and staff for human resource questions or issues. C. PPPPPxs Administrative Duties 1. Answers a variety of public inquiries regarding municipal practices, policies, procedures, licensing and applications. 2. Administers the City Code Book annual ordinance codification. 3. Oversees the preparation, production and maintenance of City communications including Newsletter, Website, E -news, and other informational materials. 4. Prepares and administers the City Clerk and, Elections and City u°" ,.,r,,..".ipal Butkhngbudgets. 5. Oversees the purchase of and maintains office equipment, including consulting with vendors on technological equipment purchases, repairs and service. 6. Assist with software training; troubleshoot and communicate software and hardware issues to IT network provider and software service providers, and follow -up to resolve issues 7. Provides assistance to the City Administrator including preparation of correspondence, reports, resolutions and ordinances. 8. Oversees city hall custodial service. 9. Carry out Supervisory Responsibilities of Administrative Support Staff in accordance with the City's policies and applicable laws, to include coordinating clerical support functions; training and evaluation; review employment applications, interview and recommend applicants for employment. 10. Provides back -up support for duties of Administrative Support Staff. Formatted: Font: Times Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.5 + Indent at: 0.75' Formatted: Font: Times Formatted: Font: Times Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3, ... + Start at: 1 + Alignment: Left + Aligned at: 0.5 + Indent at: 0.75' Formatted: Font: Times Formatted: List Paragraph, Numbered + Level: 1 + Numbering Style: 1, 2, 3,... + Start at: 1 + Alignment: Left + Aligned at: 0.5 + Indent at: 0.75' 1I.W. Performs other duties as apparent or assigned_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Formatted: Font: Times New Roman SUPERVISORY RESPONSIBILITIES Carries out supervisory responsibilities of all employees within the administration department. Responsibilities include training; planning, assigning, and directing work; evaluating performance; rewarding employees; disciplining employees including oral and written February, 20193anuary2913 reprimands and the ability to suspend; transferring; adjusting grievances; addressing complaints and resolving problems of employees. Responsibilities also include the ability to effectively recommend: hiring; promoting; demoting; and discharging employees. EDUCATION and /or EXPERIENCE High School Diploma or equivalent plus two (2) years post- secondary education. Minimum of three years increasingly responsible experience in municipal service as city clerk or related osp ition; Associate or Bachelor degree or equivalent and supervisory experience is preferred. OTHER KNOWLEDGE, SKILLS AND ABILITIES • Working knowledge of municipal policies, operation, procedures and functions. • Knowledge of correct English language usage, including grammar and spelling; visual proofreading skills. • Ability to read and interpret documents and procedure manuals. • Knowledge of human resources administration, principles, practices and techniques including legal requirements. • Utilizes effective communicate skills both verbally and in writing with elected officials, supervisors, other employees and the general public. • Ability to prepare reports and correspondence. • Ability to file and maintain files alphabetically and numerically, maintain organized, complete and accurate records, and knowledge of records retention practices. • Experience with computer operations and proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc) and capable of learning other software programs as required. • Familiar with operation of various types of office equipment. • Capable of making arithmetic computations using whole numbers, fractions and decimals. Ability to compute rate, ratios and percentages. • Knowledge of election procedures. • Ability to train and supervise employees, election judges, volunteers. • Ability to work independently. • Skill delivering verbal presentations. • Ability to prioritize and organize work effort to meet deadlines. • Adheres to the values and behaviors established for employees of the city of Shorewood. CERTIFICATES, LICENSES, REGISTRATIONS Minnesota Municipal Clerks Certification or the ability to acquire within three (3) years of employment. In compliance with the American With Disabilities Act the following represents the Physical and Environmental Demands: The position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing/pulling, or carrying objects weighing up to thirty (30) pounds is sometimes required, with a maximum of forty (40) pounds infrequently required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes February, 201%anua y -2013 4 required. Repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are essential functions to performing this position. The majority of the workday is spent indoors. February, 201%anuary2f)13 crry O SHOR ' OOD POSITION TITLE: DEPARTMENT: ACCOUNTABLE TO: SUPERVISES: OBJECTIVE AND SCOPE City Clerk /Human Resources Director Administration City Administrator Deputy Clerk, Communications /Recycling Coordinator, Administrative Assistants Responsible for the day -to -day operations and supervision of City Clerk and Human Resources functions. Responsible for maintaining all municipal records, coordinating elections. Coordinates a wide variety of HR programs including; employee relations, benefits, compensation, and research and reporting to meet the needs of the City. Performs moderate to complex technical and varied duties in providing administrative support to the City Administrator. Performs duties and responsibilities of the City Clerk and Human Resources Director under the direction of the City Administrator. ESSENTIAL FUNCTIONS OF THE POSITION A. City Clerk Duties 1. Responsible for management of the day -to -day operation of the city office. Supervises city hall administrative staff. Serves as a member of the City's management team. Provide information and recommendations regarding operations; assists in making decisions relating to day -to -day operations and processes. 2. Attend seminars, workshops, and city clerk professional organization meetings as necessary and related to the position. 3. Designated the Responsible Authority for responding to data requests. 4. Serves as the City's records manager, maintaing all official city records: Direct the recording, filing, maintenance, distribution, storage, retention coordination, retrieval and disposal of vital city records such as the City Code, Minutes, Resolutions, Meeting Packets, Ordinances, Contracts and Agreements, Oaths of Office, Deeds, Easements, and Leases Sign, Certify and /or Notarize official documents; Proofread Minutes, Resolutions and other city documents for accuracy. February, 2019 1 5. Attend City Council meetings: Coordinate the preparation and distribution of the City Council meeting agendas; Oversee City Recorder and preparation of Council meeting minutes. 6. Prepares notices and legal publications for publication in the newspaper and complies with State Statutes and local Ordinances regarding public notification. 7. Administer all licenses and general permits, such as liquor, tobacco, waste haulers, tree trimmers, dogs, and stable permits. 8. Serves as the City's Election Administrator including maintenance of election records; recruiting and training of election judges and staff, candidate filing and campaign financial reporting; publication of legal notices, managing absentee ballot process; maintenance of election equipment and supplies; conducting election equipment testing; setting up polling sites and supervising election day procedures. B. Human Resources Duties 1. Administers benefits program including but not limited to: Health, LTD, Life, Dental, and Deferred Compensation for new hires, current employees and retirees. Develops and oversees the open enrollment process. Resolves benefit issues, provides benefit support and answers questions. 2. Provides leadership, guidance and recommendations in human resources strategies and policy development under the direction of the City Administrator. Manages human resources functions and activities including employee engagement, training, development, retention strategies, regulator compliance and personnel policies. 3. Assists City Administrator with negotiating collective bargaining agreements, interpreting labor contracts and preparing for grievances or arbitrations. Serves on the City negotiation team. 4. Prepares Pay Equity report. Coordinates Compensation Plan administration job analysis and annual salary survey. 5. Administer all leaves of absence including; the Family Medical Leave Act (FMLA), non -FMLA, Injury on Duty, Short -term Disability, Long -term Disability and Military Leave. 6. Ensures city compliance in hiring requirements of Americans with Disability Act and other federal and state regulations regarding the disabled. 7. Administers and files all workers compensation claims with the City's insurance company. Maintains worker's compensation files in compliance with state law. February, 2019 2 8. Is a resource for department heads and staff for human resource questions or issues. C. Administrative Duties 1. Answers a variety of public inquiries regarding municipal practices, policies, procedures, licensing and applications. 2. Administers the City Code Book annual ordinance codification. 3. Oversees the preparation, production and maintenance of City communications including Newsletter, Website, E -news, and other informational materials. 4. Prepares and administers the City Clerk and Elections budgets. 5. Oversees the purchase of and maintains office equipment, including consulting with vendors on technological equipment purchases, repairs and service. 6. Assist with software training; troubleshoot and communicate software and hardware issues to IT network provider and software service providers, and follow -up to resolve issues 7. Provides assistance to the City Administrator including preparation of correspondence, reports, resolutions and ordinances. 8. Oversees city hall custodial service. 9. Carry out Supervisory Responsibilities of Administrative Support Staff in accordance with the City's policies and applicable laws, to include coordinating clerical support functions; training and evaluation; review employment applications, interview and recommend applicants for employment. 10. Provides back -up support for duties of Administrative Support Staff. 11. Performs other duties as apparent or assigned. SUPERVISORY RESPONSIBILITIES Carries out supervisory responsibilities of all employees within the administration department. Responsibilities include training; planning, assigning, and directing work; evaluating performance; rewarding employees; disciplining employees including oral and written reprimands and the ability to suspend; transferring; adjusting grievances; addressing complaints and resolving problems of employees. Responsibilities also include the ability to effectively recommend: hiring; promoting; demoting; and discharging employees. February, 2019 3 EDUCATION and /or EXPERIENCE High School Diploma or equivalent plus two (2) years post - secondary education. Minimum of three years increasingly responsible experience in municipal service as city clerk or related position; Associate or Bachelor degree or equivalent and supervisory experience is preferred. OTHER KNOWLEDGE, SKILLS AND ABILITIES • Working knowledge of municipal policies, operation, procedures and functions. • Knowledge of correct English language usage, including grammar and spelling; visual proofreading skills. • Ability to read and interpret documents and procedure manuals. • Knowledge of human resources administration, principles, practices and techniques including legal requirements. • Utilizes effective communicate skills both verbally and in writing with elected officials, supervisors, other employees and the general public. • Ability to prepare reports and correspondence. • Ability to file and maintain files alphabetically and numerically, maintain organized, complete and accurate records, and knowledge of records retention practices. • Experience with computer operations and proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc) and capable of learning other software programs as required. • Familiar with operation of various types of office equipment. • Capable of making arithmetic computations using whole numbers, fractions and decimals. Ability to compute rate, ratios and percentages. • Knowledge of election procedures. • Ability to train and supervise employees, election judges, volunteers. • Ability to work independently. • Skill delivering verbal presentations. • Ability to prioritize and organize work effort to meet deadlines. • Adheres to the values and behaviors established for employees of the city of Shorewood. CERTIFICATES, LICENSES, REGISTRATIONS Minnesota Municipal Clerks Certification or the ability to acquire within three (3) years of employment. In compliance with the American With Disabilities Act the following represents the Physical and Environmental Demands: The position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing /pulling, or carrying objects weighing up to thirty (30) pounds is sometimes required, with a maximum of forty (40) pounds infrequently required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the hands are sometimes required. Audio, visual, and verbal functions are essential functions to performing this position. The majority of the workday is spent indoors. February, 2019 4 crry O SHOR WOOD POSITION TITLE: Shorewood Community and Event Center /Park and Recreation Director DEPARTMENT: Administration and Parks ACCOUNTABLE TO: City Administrator OBJECTIVE AND SCOPE The Shorewood Community and Event Center (SCEC) /Park and Recreation Coordinator plans, organizes, coordinates, and evaluates SCEC park programs and events. The Coordinator supervises part -time and volunteer staff at SCEC and skating rinks; promotes city - spondored activities, meets with potential facility renters, markets the facility in appropriate venues, plans, organizes, and evaluates Shorewood Community Center activities, events and staff. The Coordinator provides backup administrative support for the Administration Department, Parks Department, Park Commission, Parks Foundation, and general city services. ESSENTIAL FUNCTIONS OF THE POSITION A. Shorewood Community and Event Center Duties 1. Oversees the activities and Scheduling of the SCEC. 2. Assists in recruiting SCEC staff and supervises, schedules, and trains part -time and volunteer SCEC staff. 3. Creates imaginative and innovative programming and markets program, services and the Shorewood Community and Event Center. 4. Cultivates and meets with potential renters. Responsible for developing and implementing the overall marketing and promotion plan of the SCEC. 5. Works with Communications Coordinator to prepare article and information pieces about the SCEC, and to keep SCEC website up -to -date. 6. Prepares an annual report to the City Council. February 2019 1 7. Sets up weekly sign announcements for the outdoor message sign and troubleshoot problems when sign is not working. 8. Coordinates with custodial the set -up and tear down of rentals and events. Helps at times with the set -up and tear down of rentals and events. Communicates with the custodian on maintenance items for the center. 9. Ensures that all licensing is up to date, i.e. health inspections, fire inspections. 10. Decorates facility for holiday and events. 11. Maintaining kitchen is up to code. Cleaning of ovens, dishes, cabinets. May at times have to launder towels and linens. B. Park and Recreation Coordinator Duties 1. Plan, organize, and implement a variety of recreational programs, including special and annual events, park and playground programs, youth enrichment, adult fitness programs, family outings, weekly social activities and senior programs, adult enrichment programs. Recruits volunteers, instructors and performers for programs. 2. Supervises, coordinates and attends programs and events as time permits to monitor and evaluate for effectiveness, efficiencies, and feasibility. Provides program reports to Park Commission. 3. Schedule city park shelters, community gardens, adopt -a- garden, city fields and city ice rinks for recreational use. Schedules sports organization field reservations and city ice rinks. 4. Works cooperatively with school districts and surrounding communities coordinating special events. Gathers sponsorships from businesses and organizations for special events. Meets with community and business groups to establish community partnerships and programs such as Arctic Fever, Step To It Program, NICE programs and Safety Camp. 5. Assists in preparation of and monitors budget to maintain programs within the budget. Assists with preparation of grant applications for department - related city projects. 6. Communicates program information to appropriate staff for website updates, media and marketing, and facilities usage; answers questions regarding programs; liaison for program and /or reservation cancellations and refunds. 7. Provides administrative support and research for Park Department and Park Commission meeting preparation and follow -up. February 2019 0 8. Assists with preparation of the Park Commission yearly goals and work program; reviews throughout the year. 9. Prepares meeting packet memorandums and materials, and distributes Park Commission and Parks Foundation meeting materials. Coordinates annual Park Tours. 10. Maintains all records and files on park information, park projects and proposals, and maintains park related policies and procedures. 11. Supervises rink attendants and rink usage; coordinates the skating rink schedule. 12. Coordinates the concession stand operations for events at Freeman Park. 13. Works with Communications Coordinator to prepare park - related newsletter and website articles, surveys, and information pieces for seasonal reports. C. Administrative Support and Customer Service Duties 1. Provides Administration support on an infrequent basis by answering telephone calls and provides information to callers or routes call to appropriate official. This can be done while staffing the SCEC or at City Hall. 2. When at City Hall, greets and assists walk -in customers at front counter with items such as the acceptance and /or issuance of various applications, licenses and permits. 3. Ensures that front -desk information is organized and accessible. 4. All customer service functions as delineated above are performed with the highest quality of professional service and adhere to Shorewood's Mission Statement. C. Performs other duties as apparent or assigned. These examples are intended as illustrative of various types of work performed, and are not all inclusive. The job description is subject to change as the needs fo the employer and requirements of the position change. EDUCATION and /or EXPERIENCE Minimum Qualifications: High school diploma or GED, four years experience in recreation and /or special events programming, or combination of education and experience; two years office, clerical and customer service experience. Preferred Qualifications: Bachelor's Degree in Park and Recreation Administration, Leisure Services or related field. OTHER KNOWLEDGE, SKILLS AND ABILITIES 0 Working knowledge of municipal policies, operation, procedures and functions. February 2019 3 • Knowledge of the principles and practices of organizing and supervising recreational programs and activities. • Ability to plan, organize, and supervise the work of seasonal and part -time employees. • Ability to create imaginative and innovative programming and to market program, services and the Shorewood Community and Event Center. • Knowledge of correct English language usage, including grammar and spelling; visual proofreading skills. • Ability to read and interpret documents and procedure manuals. • Utilizes effective communicate skills both verbally and in writing with elected officials, supervisors, other employees and the general public. • Ability to prepare routine reports and correspondence. • Ability to file and maintain files alphabetically and numerically, and maintain organized, complete and accurate records. • Experience with computer operations and proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc) and capable of learning other software programs as required. • Familiar with operation of various types of office equipment. • Capable of making arithmetic computations using whole numbers, fractions, and decimals. Ability to compute rate, ratios and percentages. Ability to handle currency and make change. • Ability to develop and execute park programs. • Inspires enthusiasm and confidence among park program and event participants. • Ability to prioritize and organize work effort to meet deadlines. • Adheres to the values and behaviors established for employees of the city of Shorewood. • Willing to work after hours, weekends and sometimes holidays. In compliance with the American With Disabilities Act the following represents the Physical and Environmental Demands: The position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing /pulling, or carrying objects weighing up to thirty (30) pounds is required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the hands are required. Audio, visual, and verbal functions are essential functions to performing this position. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Also must understand safety policies and actively promote safe practices in the workplace, based on annual safety training. Requires working varied hours and days, including evenings and weekends, in an office setting and in the city parks. Requires travel to meetings and park locations. February 2019 il crry O SHOR WOOD POSITION TITLE: Deputy Clerk DEPARTMENT: Administration ACCOUNTABLE TO: City Clerk /Human Resources Director OBJECTIVE AND SCOPE This position serves as a back -up to the City Clerk and preforms a variety of complex, skilled office support in the Administration Department. The Deputy Clerk assists in the preparation, custody, reservation, and distribution of official city documents and records; prepares agenda and supporting material for City Council meetings; responds to public and staff inquiries; prepares and processes permits and licenses; assists with elections; provides administrative support for the Public Works /Engineering Department; assists with the city's recycling program, and provides general administrative support to all City Departments. ESSENTIAL FUNCTIONS OF THE POSITION A. Customer Service 1. Answers telephone and provides information to callers or routes call to appropriate official. 2. Greets and assists walk -in customers at front counter with items such as the acceptance and /or issuance of various applications, licenses and permits, including but not limited to: homestead applications; voter registration; dog licenses; burning; special event; and plumbing, mechanical and building permits; collects payment and issues receipt for permits. 3. Ensures that front -desk information is organized and accessible. 4. All Customer Service functions as delineated above are performed with the highest quality of professional service and adhere to Shorewood's Mission Statement. March 2019 1 B. Clerk Functions 1. Coordinates timely preparation of a wide variety of documents for City Council and various City Commissions and Boards; including reports, agendas, agenda packets, resolutions, minutes, and ordinances. 2. Assists in the administration of all elections including but not limited to: attend training sessions; answering inquires, issuance of absentee ballots, maintenance of files and reports, and assembly and maintenance of voting precinct supply boxes. 3. Assist with processing various licenses /permits such as Liquor, Tobacco, Dog Kennel, Horse Stable Permits, Fertilizer Applicator Licenses, Gambling Permits (temporary and biennial), Solicitors, Fireworks, special event and parking permits. Prepares license renewal letters and reviews submitted applications; follows up with applicant as necessary. 4. Organize and maintain administrative filing system including Laserfiche; uses the records retention schedule to maintain files. 5. Attend classes or seminars related to the essential functions of the Deputy Clerk position. 6. Performs duties of the City Clerk in the absence of the City Clerk. C. Provides Administrative Support for City Services 1. Receives, sorts, opens, date - stamps and distributes all incoming correspondence, including mail and packages received at the city. 2. Schedules building inspections appointments and prepares inspection slips. 3. Purchases office supplies and monitors office supply inventory. Upon request, purchases furnishings and equipment for all departments. 4. Prepares receipts and daily deposit, balances petty cash and submits to Finance Department. 5. Assist all departments with mailings. 6. Assist with preparation and distribution of Council meeting agenda packets, as needed. 7. Assist with preparation of general city - related informational pieces and new resident information packets. March 2019 2 8. Provides information and responds to inquiries concerning park programs; works closely with Park and Recreation Coordinator on program details. 9. Prepares weekly e -news on various topics: General City E -news and others. 10. Assist with other duties and special projects as apparent or assigned. D. Provides Administrative Support for Public Works /Engineering 1. Issues and maintains notices and inspection records for city Weed Inspector. 2. Maintains a list of plow damage, pot holes, sand /salt barrels, and general emergency calls and forwards these lists /requests to the Public Works Director 3. Organizes and maintains public works /engineering project and contract data, electronic records and files. 4. Maintains inventory of water meters. 5. Prepares letters, memos and forms for public works /engineering projects. 6. Schedules Water and Sewer inspections for the public works department. E. Assists with the City's Recycling Program 1. Review and respond to inquiries concerning the recycling program and general recycling inquiries. 2. Coordinate and assist with City -wide recycling and environmental activities, meetings, trainings, and special programs such as Spring Clean -up. F. Performs other duties as apparent or assigned. These examples are intended as illustrative of various types of work performed, and are not all inclusive. The job description is subject to change as the needs of the employer and requirements of the position change. EDUCATION and /or EXPERIENCE Minimum Qualifications: High school diploma or GED; possess certified municipal clerk designation, or ability to obtain certification within three years of hire; two years office, clerical and customer service experience; experience with multi -line telephone system and a variety of office equipment. Training in Microsoft Office Products (Word, Excel, PowerPoint). Preferred Qualifications: Two -year Associates Degree; Clerical and customer experience in public sector. March 2019 9 OTHER KNOWLEDGE, SKILLS AND ABILITIES • Working knowledge of municipal policies, operation, procedures and functions. • Knowledge of regulations, procedures, and practices relating to the City Council and publication of official documents. • Ability to establish and maintain effective work relationships with department heads, staff, the general public, and other government officials. • Knowledge of election laws and processes and the ability to operate election equipment. • Knowledge of correct English language usage, including grammar and spelling; visual proofreading skills. • Ability to read and interpret documents and procedure manuals. • Utilizes effective communicate skills both verbally and in writing with elected officials, supervisors, other employees and the general public. • Ability to prepare routine reports and correspondence. • Ability to file and maintain files alphabetically and numerically, and maintain organized, complete and accurate records. • Experience with computer operations and proficient use of Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) and capable of learning other software programs as required. • Ability to operate various types of office equipment including ten -key, fax machine, copy machine, and scanner and other general office equipment. • Capable of making arithmetic computations using whole numbers, fractions and decimals. Ability to compute rate, ratios and percentages. Ability to handle currency and make change. • Ability to prioritize and organize work effort to meet deadlines. • Adheres to the values and behaviors established for employees of the city of Shorewood. In compliance with the American With Disabilities Act the following represents the Physical and Environmental Demands: The position requires an equal amount of time spent standing, walking, and sitting. Lifting, pushing /pulling, or carrying objects weighing up to thirty (30) pounds is required. Climbing, stooping, kneeling, crouching, crawling, twisting, and bending are sometimes required. Repetitive movements of the hands are required. Audio, visual, and verbal functions are essential functions to performing this position. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Must understand safety policies and actively promote safe practices in the workplace, based on annual safety training. March 2019 rd #2D MEETING TYPE City of Shorewood Council Meeting Item REGULAR Title / Subject: Part -time Administrative Assistant Meeting Date: March 11, 2019 Prepared By Greg Lerud, City Administrator Reviewed By: Marie Darling, Director of Planning and Sandie Thone, City Clerk Background: As a part of the 2019 budget, the council approved hiring a part -time administrative assistant whose time and duties would be shared between Administration and Planning departments. The position was advertised, and seven applications were received. The Planning Director, City Clerk, and I reviewed applications and interviewed four applicants. Staff had a background check completed on Nelia Criswell and the results are acceptable to the City. A conditional offer of employment was extended to Ms. Criswell on February 22 and accepted by her. The terms of the offer are: Starting salary of $13.71 per hour Six -month probation appointment with performance review at the conclusion and, if warranted, a salary adjustment at that time. Vacation and sick leave will accrue on a pro -rated basis. Financial or Budget Considerations: The cost to hire this position was included in the 2019 budget adopted in December 2018. Options: Approve, amend, or reject the offer as presented, or provide staff with alternate direction. Recommendation / Action Requested: Staff unanimously recommends approving the offer to Nelia Criswell as presented. Next Steps and Timeline: Staff will notify Ms. Criswell of the council's decision. If the council approves the hire, it is anticipated that the candidate would start immediately. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Meeting Date: March 5, 2019 Prepared by: Marie Darling, Planning Director Reviewed by: Greg Lerud, City Administrator Attachments: None Background: On August 13, 2018, the City Council approved an offer to Wade Woodward for the position of Building Official. Upon completion of a six -month probationary period, I completed Mr. Woodward's performance review. Mr. Woodward has demonstrated attention to detail as required for the position balanced with the sensitivity that is often necessitated by property inspections. Financial Considerations: Having successfully completed the probationary period, staff recommend that Mr. Woodward's hourly salary increase consistent with step 12E in the compensation schedule effective after the conclusion of the probationary period (March 10). Action Requested: The City Council has the ultimate authority regarding personnel decisions for the city. Staff recommends the City Council approve the following- 1 . Successful completion of the probationary period on March 10, 2019. 2. Regular appointment of Wade Woodward as Building Official of Shorewood. 3. Pursuant to the compensation table, his wage rate be increased to reflect Step 12E effective March 11, 2019. 4. That the necessary notifications be made to the MN Department of Administration regarding his appointment as Shorewood's building official. Action on this item requires a simple majority of attending Councilmembers. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. #7A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Boathouse Village — Pre - Application Sketch Applicant: Pulte Homes Property: Vacant property between Eureka Rd. and Seamans Dr. North of State Hwy 7 Meeting Date: March 11, 2019 Prepared by: Marie Darling, Planning Director Attachments: Planning Memorandum Minutes Resolution Approving Informal Comments Background: For additional background, see the attached Planning Memorandum. Pulte Homes is requesting informal comments on a sketch plan for property that they would like to propose development on. The Planning Commission reviewed the development on February 5, 2019 and provided a list of comments based on their review of the subdivision (minutes attached). Seven residents requested to speak. The discussion at the Planning Commission primarily revolves around the issues summarized below: Setbacks /Cluster Design: The Planning Commission had consensus that clustering the units on the north side of the property with reduced setbacks to the new public cul -de -sac would be acceptable. Although the units would be closer to the public right -of -way than is common, the additional space behind the units would allow for more buffer space to the properties to the north, greater tree preservation and more open space on the south end of the property. One resident indicated a concern with having the structures clustered along the roadway as they would all be in a single line. Density: The applicant is proposing 38 homes or 5.35 homes per gross acre on the site. After discussing the perceived impacts to the area extensively, the Planning Commission had consensus that the density provided is not acceptable. Speakers indicated that they did not like similar medium - density developments in other surrounding communities and did not like such tall homes overlooking their properties. Traffic: Several residents indicated concern with the existing traffic circumstances on Eureka Road based both on the narrow width of the roadway and the lack of a traffic light at the intersection with State Highway 7. Several residents asked if a traffic light would be installed. Staff indicated that a light is not likely to gain MnDOT support without a traffic study indicating the light would be warranted based on the traffic conditions. As one of the provided comments, the Planning Commission recommended that any application submitted for a Comprehensive Plan Mission Statement: The City of Shorewood is committed to providing residents quality public services, o healthy environment, o variety of attractive amenities, o sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. S:\ Planning\Planning Files \Applications \2019 Cases \ Boathouse Villas PULTE CPA Pre - App \CAF.docx Amendment include a traffic study completed by the City's Engineer. The applicant indicated that they have no concerns submitting a traffic study with an application, but prior to beginning a study, they would want to have a sense that they have some Council support for a project. Recommendation / Action Requested: Staff recommend that the Council adopt the proposed resolution providing informal (non- binding) comments. The individual comments may be added to, amended, or deleted at your direction. Providing informal comments to a developer or property owner requires a simple majority vote. IliaEAA10 ANDUM CITY OF SHOREWOOD 5755 Country Club Road • Shorewood, Minnesota 55331 •952 -960 -7900 Fax: 952- 474 -0128 • www.ci.shorewood.mmus • cityha11 @ci.shorewood.mn.us TO: Planning Commission, Mayor and City Council FROM: Marie Darling, Planning Director MEETING DATE: February 5, 2019 APPLICANT: Pulte Homes REQUEST: Pre - Comprehensive Plan Amendment Application Sketch Review for "Boathouse Village" LOCATION: Between Eureka Rd and Seamans Dr, North of St Hwy 7 REVIEW DEADLINE: Not Applicable LAND USE CLASSIFICATION: Minimum Density Residential ZONING: R -lA and R -lA/S FILE NUMBER: 18.24 REQUEST The applicant requests informal comments on a sketch plan for a townhouse development to be called Boathouse Village. The concept includes 38 townhouses clustered along a new cul -de- sac that would connect to Eureka Rd. on this 7.11 acre parcel. A pre-application sketch is a process to t allow the Planning Commission and the City Council to comment informally (non - binding) on a development prior to the submission of an application for a comprehensive plan amendment. It also allows the applicant the ability to make decisions regarding potential applications without incurring the costs of a full submission. Should the applicant come forward with an application, they would need the following approvals: • a comprehensive plan amendment to be compatible with the proposed density • a rezoning to amend the site to PUD based on the R -3B zoning district Page 2 • a PUD Concept, Development and Final stage plan review • a subdivision (preliminary and final) Some of the above applications may be submitted together. For example: a comprehensive plan amendment, rezoning, site plan and concept /development stage PUD, and preliminary plat could be combined into one application with a final plat /stage PUD to follow. BACKGROUND Context: The lot was created as part of the Meakers Outlots to Excelsior subdivision in 1884 and was further subdivided into two lots by resolution prior to modern record keeping. The property is currently vacant. There are three wetland basins on the property, two on the west side of the site and one on the south side of the property. When the property is subdivided, wetland buffer requirements would apply. The property is not within the 100 -year floodplain, but the southern portion of the site is within the Shoreland Overlay District for Lake Minnewashta. The site contains mature trees and is subject to tree preservation with development. The properties to the north, east and south are developed with single- family homes and the properties to the west are developed with four -unit townhouses (quadraminiums). PROPOSAL The applicant's sketch plans (attached) show 38 townhouses to be clustered along a new street with a cul -de -sac at the end. The townhouse structures would include either four or six dwellings. Each dwelling would include two levels above grade plus habitable attic space above that could be a master suite or another bedroom. Graphics for the units are attached. The applicant indicates that they have constructed similar units in Plymouth and Chanhassen and the sales were brisk. The dwellings would sell for under $400,000 each and the homeowner's association would maintain the site. In other developments where they have built this townhouse, the applicant states that common maintenance and lower price point appeals to empty nesters, singles, and young married couples. A dwelling of $300,000 - $400,000 does not meet the regional definition of affordable housing, but it does fill a niche that is lacking in Shorewood where most newly constructed homes are between $800,000 to $1,200,000. Land Use /Density: The applicant proposes a development with 5.35 units per gross acre of land based on the R -313 zoning district. Although this level of density is higher than typically proposed in Shorewood, the location appears to be able to accommodate the increased density with minimal impact on the remainder of the community. The site has access to municipal water and sewer, and convenient access to Highway 7. Additionally, much of the stormwater flows south, away from areas with poorly draining stormwater areas to the west and north of the property. The Metropolitan Council allows acreage in wetlands, wetland buffers, and some additional areas to be removed from the density calculations, so the site density would be greater than 5.35 units per acre when the applicant submits the detailed square footage information. This is a departure from previous density calculations where the city only removed some of the wetlands and not the buffers from the calculations. Using the previous procedure would remove solely Wetland 1 from the calculations. This would result in a higher density calculation. The higher density allows the city to be consistent with the Metropolitan Council's goal to have suburban communities plan for forecasted population and household growth by having an overall density of greater than five units per acre in new developments, Page 3 but to choose the sites that would be appropriate for the increased density. This same density calculation is used by most communities to remain in compliance with the Metropolitan Council goals. Setbacks: The applicant is requesting reduced setbacks from the front property line and side property lines abutting other streets to accommodate their clustered units on the north side of the property. Especially at pinch points between the wetlands and the public street. Their proposal is shown in the following table. The 15 -foot front setback combined with the distance between the front property line and the curb /street (about 11 feet) would accommodate vehicle parking on the driveway. Some of the buildings could meet a greater setback, which could break up the views of rows of home from Eureka Rd. and Seamans Dr., but may increase in tree removal. Other buildings, such as buildings 13 -21 and 33, could not meet the greater front setback. Traffic: Although the access point to Highway 7 is conveniently located, traffic backups do occur in morning and evening peak hours. Similarly, morning and evening backups occur at Smithtown Road. Consequently, staff recommends the applicant submit a traffic study (completed through the City's Traffic Engineer) including those two intersections with any application for a comprehensive plan amendment. Streets /Public Rights -of -Wax: The applicant would be required to dedicate the new street right -of -way and build the new street to city standard as part of their application. The required right of way is 50 feet for the street with a 50 -foot radius for the cul -de -sac. Staff also recommends requiring the applicant to dedicate additional right -of -way for the adjacent Eureka Road and Seamans Drive so that the City has the right -of -way needed for future road reconstruction projects. The required amount of right -of -way is 50 feet for each street. The amount of right -of -way the applicant would need to dedicate would vary along the corridor due to the varying widths of the existing right -of -way. The applicant shows a 28 -foot side street which would allow for a few guest cars to park on the street to accommodate future parties and other events in addition to the four parking spaces provided per dwelling (including the garage and driveway). Staff recommends the applicant includes conditions in their homeowners association documents that requires the garages required to be used for parking of at least one vehicle (rather than used exclusively for storage) and no recreational vehicles, including trailers, boats, RVs, etc. be stored in the garages or the development due to the reduced setbacks. Wetlands: The Minnehaha Creek Watershed District (MCWD) has reviewed a wetland delineation and has identified three wetland basins, including the two shown and one additional on the west side of the site near the proposed street. The applicant would need to accommodate the third wetland or identify wetland impact into revised plans. The buffers and setbacks on the two wetlands are shown conceptually consistent with City Code, although one patio /deck would need to be revised as it's located within the standard 15 -foot setback. Stormu,ater: The applicant has proposed to include stormwater treatment for their development and space and easement for a future street project for Seamans Dr. The water table is high in this area and Page 4 for that reason, the applicant has not proposed basements. The site generally flows south toward Lake Minnewashta through a culvert under St. Hwy 7. Full details on the stoirmwater plan must be provided with any formal application and the applicant's proposal must be consistent with City, MnDOT and MCWD regulations. The MCWD has reviewed the concept and given the applicant preliminary comments. Tree Preservation: The site is subject to tree preservation. Staff recommends completing a tree inventory and identifying the best trees on the site and working around them where possible. The City's tree preservation regulations and policy would apply. POTENTIAL COMMENTS: Staff (including staff from the MCWD and the fire department) propose the following comments. Those based on sztbjective standards show both positive and negative options. The Planning Commission may add to, remove, or amend them. 1. The density shown appears (or does not appear) to be acceptable based on the location, layout, existing government services, and complicating factors such as the high water table, wetlands, etc. 2. The setback flexibility needed for the clustered development seems (does not seem) like an acceptable trade for the amount of open space provided and the type of unit and price point offered. 3. The applicant should provide a traffic study (through the City's Engineer) for the proposed development with the comprehensive plan amendment. 4. Right -of -way dedication should occur consistent with City Code for the new and adjacent city streets. 5. Increase the radius of the cul -de -sac pavement to 45.5 feet. 6. The watermain should be extended to the north and south extent of the right -of -way along Seamans Dr. to allow for further extension in the future. 7. Work with the MCWD regarding any wetland impacts. 8. Work with the City and MCWD for stormwater treatment and provide a plan consistent with the requirements. 9. Impervious surfaces on private property shall be limited to 33 percent for all portions of the property outside the shoreland district and 25 percent within the shoreland district 10. Add language into the HOA documents that restrict the use of garages to require a minimum of one car to be parked within the garage and prohibit parking of recreational vehicles in the development or in the garage. The HOA shall also be responsible for protecting the wetland buffers from encroachments. 11. Provide a tree inventory (consistent with City Code and policies) with any application submitted. Work to protect the best trees on the site where possible. 12. Consider increasing the number of trees above those required to provide additional trees between the two existing homes to the north and the proposed townhouses. 13. Amend the shoreland district to accommodate a channel that lies below the OHWL on the north side of Minnewashta Lake. 14. All townhouse structures would be required to be protected by 13R suppression systems and hydrants would be required to be located as directed by the fire inspector. Page 5 ATTACHMENTS Location map Applicant's narrative and plans S:IPlam ml;\Phrtmmg Files\Appli.mmsl2019 CasesWeathouse Villas POLTE CPA Pre- App\PC memo 02 03 19 2.dacc athou a Village" APPLICATION FOR: COMPREHENSIVE PLAN AMENDMENT PRE - APPLICATION SHOREWOOD, MINNESOTA December 18, 2018 Introduction Pulte Homes of Minnesota, LLC ( "Pulte ") is pleased to be submitting this application. Pulte's company vision is "Building Consumer Inspired Homes and Communities to Make Lives Better'. We currently operate under three distinct brands of homebuilding throughout the country: Pulte Homes, Centex Homes, and Del Webb. Pulte's Minnesota Division has an office in Eden Prairie and will sell over 500 homes in the Twin Cities this year, all under the Pulte Homes brand. Pulte will act as both developer of the property and builder of the homes. The primary contact for Pulte is: Paul Heuer, Director of Land Planning & Entitlement 7500 Flying Cloud Drive, Suite 670 Eden Prairie, MN 55344 952 - 229 -0722 Paul.Heuer@PulteGroup.com The owner of the property is: Olivia K. Anderson Trust 322 Lake Street, Apartment 201 Excelsior, MN 55331 The Property Legal Description: COM AT SW COR OF N 2 ACRES OF LOT 26 TH E TO SE COR THEREOF TH S TO N LINE OF HWY TH W ALONG SAID HWY LINE TO A PT 210 FT ELY We Qoild Consun '-)er Inspired Homes oil Commoniiies to Make Lives k el ler a � 11 34- 117 -23 -33 -0017 No address. Key Facts • Area = 7.1 acres • Existing zoning is R -1A • Comprehensive Plan indicates Minimum Density Residential 0 7.1 acres x 1.0 maximum units /acre = 7 homes 0 0 acres preserved open space • Proposed zoning is Medium Density Residential 0 38 attached townhomes with homeowner's association maintenance 0 3.3 acres preserved open space (47 %) • Comprehensive Plan Amendment would result in adding 31 homes and 3.3 acres of preserved open space • Gross density = 5.35 units /acre • Public utilities and streets • Setbacks and dimensions • 15 -foot setback to fronts • 30 -foot setback to rears • 25 -foot setback to Seaman's and Eureka • 15 -foot setback to wetland buffers • 20 -foot building separation Neighborhood Vision As an infill property, the surrounding area has a history. Most of the surrounding area was developed and built upon some time ago. This results in specific demographic patterns and housing gaps (needs). The City's 2009 Comprehensive Plan clearly describes these housing needs on page LU -1: "Current residential development in Shorewood consists mainly of single family units. Few new housing units are available to young singles, newly married couples or the elderly." Our vision with this application is to directly address the most pressing housing needs of the City. We are proposing to create a small neighborhood of attractive townhomes on a property that is appropriate for such use. We believe that this type of housing is exactly what many of your residents are searching for and are unable to find in the City. We concluded that this is the right use for this property for the following reasons: 1. Serves Pressing Need — This two -story townhome is very popular among singles, young couples, and empty nesters. This new home design has become very popular in the Twin Cities area. It is relatively affordable for singles, 2 divorced, and young couples. The homeowners association - maintained yards, snow removal, and exterior of the buildings have been very attractive to empty nesters. We are finding that about 30% of our buyers of this townhome are empty nesters. Given the existing demographics of this area, we would not be surprised to see a higher percentage here. The range of buyer demographics attracted to this townhome design means that we will be able to keep a variety of existing Shorewood residents in your City. This home design is also very flexible, allowing for two master suites or adding a habitable attic area. This flexibility in design leads to a range of floor plans and price points. 2. Property Challenges — It is our understanding that this area has high groundwater. The ideal residential use in high groundwater areas is slab on grade construction with no basements. That is consistent with the design of townhomes. Our use of slab on grade construction will result in the avoidance of basement groundwater issues. Another property challenge is that it contains two wetlands. The southern wetland poses complications in developing the property with single family homes. The property is best suited for townhomes. 3. Cluster Development — Our site plan demonstrates a "cluster development" approach. This means that we clustered the homes in one area, thereby allowing us to preserve existing land to the south (47% of the total land!). This works well because the open space will provide a buffer between the homes and the busy traffic on State Highway 7. This open space area is lightly to moderately wooded. Although some trees will need to be removed for storm water ponding, we anticipate preserving a large area of existing trees. This type of design approach on a wooded site conveys a general feeling of beauty and spaciousness. Due to the woods, wetlands, and proximity to State Highway 7, this property is an ideal candidate for a cluster development. It will also generate significant higher tax revenue than a single family or villa development. 4. Homeowners Association (HOA) — Homeowners associations rely on economies of scale. Enough homes are needed to keep the association dues at a reasonable level. Too few homes results in high costs due to the many fixed costs associated with HOA's such as accounting, insurance, management fees, etc. This 38 -home neighborhood is just large enough to support an HOA neighborhood. Less homes would not be supportive of the very HOA maintenance that many buyers are seeking. The Concept Plan We have carefully studied the market, the City's Comprehensive Plan, the property, and the surrounding uses and have worked diligently to create a concept plan that is ideally suited for this property. We are very pleased with how our vision and the resulting plan have come together. Below is a description of the various strategies and components involved in creating the plan. 3 Wetlands Two wetlands have been delineated on the property. They are shown in blue on the concept plan. The green dashed lines represent wetland buffers. We are complying with all wetland regulations, buffer width requirements, and building setback from the wetlands. Access After completing our first series of concept plans, we met with City staff to learn more and to obtain feedback. City staff were very helpful. One issue that arose was a concern about traffic from the east cutting through this neighborhood to access State Highway 7. In response to this concern, it became apparent that the only true solution was to create a dead -end cul -de -sac that would prevent this traffic movement. The concept plan shows a standard public street and cul -de -sac. Buffers We develop many infill neighborhoods. We try to be as sensitive as possible to existing neighbors. Our goal is to provide buffers between the new homes and existing homes to the extent possible. Our concept plan incorporates the following strategies to maximize buffers: • Creation of a buffer along State Highway 7. This prevents locating homes to the east of the existing home southwest of the property. This also prevents locating homes along the southern portion of Seamans Drive. We have created a streetscape configuration that results in providing public streets to the City (instead of private streets), creates adequate driveway length for home buyers (26 feet), and maximizes the buffer space between the new homes and all existing neighbors. This configuration balances the various needs and desires of the stakeholders and results in the least impactful design for the neighbors. See below graphic. M - - rtrer, During our meeting with City staff, we learned that at some point in the future the City will reconstruct Seamans Drive. We have preserved enough land in the southeast corner of the property to construct a pond that treats storm water generated by the new neighborhood. We also appear to have enough land in this area to preserve for future pond expansion to treat storm water generated by a reconstructed Seamans Drive in the future. We are proposing to provide a utility and drainage easement over the southeast corner of the property at no cost to the City. This will result in a decrease in the cost of the future Seamans Drive reconstruction project, a decrease in special assessments to benefitting properties, and less friction with Seamans Drive residents caused by the taking of land for ponding. Water Main Currently, City water main has not been extended to the homes along Seamans Drive. In conjunction with creating this new neighborhood, we will be extending water main from Eureka Road to Seamans Drive at our cost. This will provide the City and Seamans Drive residents with an option to extend City water main along Seamans Drive in the future. The Homes Pulte Homes is known for the extraordinary steps that we take to ensure that we are designing and building homes that meet the needs and desires of home buyers. We continually reach out to the public and Pulte homeowners to get feedback to improve our home designs. We call this Life Tested®. Through this intensive process, we have conceived of and incorporated many innovative home design features such as the Pulte Planning Center, Everyday Entry, Super Laundry, Oversized Pantry, and the Owner's Retreat. This exhaustive process has played a major part in Pulte's success in "Building Consumer Inspired Homes and Communities to Make Lives Better ". Townhome Design Our approach in designing these two -story townhomes was to "individualize and stylize" each unit. The result is individual units which differ in architecture from all other units within the same building and which vary in color scheme. The result is that each unit will appear unique and distinct within each building and to a substantial degree within the new community. Attached you will find photos of the buildings that we will construct in the new neighborhood. The nearest location to view this same home design is in West Park in Chanhassen at the northwest corner of State Highway 212 and State Highway 101. The townhomes have a base size of 1,854 square feet. Several options (see below) can increase the size of the home to 2,360 square feet. 5 Regarding pricing, West Park is very instructive. Since this house design appeals to both singles /young couples and empty nesters, we see two separate bands of house prices. First time home buyers have chosen options leading to total sales prices in the range of $320k to $365k. Empty nesters have been willing to purchase upgrade options, leading to a range of sales prices from $350k to $470k. The versatility of the home designs is clearly illustrated by the range of prices experienced at West Park. We wouldn't be surprised to see more empty nesters purchase in Boathouse Village compared to West Park (30 %) given the demographics of the area. Innovative Approach to Rowhome Floor Plans It is worth noting that our approach to "individualized and stylized" rowhome units extends to the interior as well. Buyers are also able to choose from a range of options that were not typically seen in the previous generation of townhome floor plans: a. 3 bedrooms with options for a 4th b. Loft c. Rooftop terrace d. Rear first floor sunroom with second floor additional bathroom space We find that this versatile townhome appeals to a much broader spectrum of demographics than the previous generation of townhomes. This two -story townhome appeals to young, first time homebuyers, young families, and empty nesters in search of homeowner's association maintenance of the yard, snow removal, and exterior of the buildings. Conceptual Schedule If the City wishes to add this new neighborhood to the community, then the following preliminary schedule for development is envisioned based on current knowledge and information. Feb /Mar 2019 Comp Plan Amendment pre - application review May /Jun 2019 Preliminary plat and Comp Plan Amendment approval Jul — Oct 2019 Site development — grading /sewer /water /storm /streets Jan 2020 Model home opens and sales begin Jun 2021 Full build out This submittal includes: • This narrative • Land Use application and application fee of $200 • Concept Plan • Existing Drainage and Topography • Land Cover Exhibit • Photos of home elevations • Home floor plans on Example Photos of Elevations ��• Example Photos of Elevations ^ Ito - -- _ MEN:,- 1 -�:N Example Photos of Elevations ]1,1, 1te Rainier Floor plans, Elevations and Options will vary front Communihj 112tto Communihj and may not reflect current changes. Dimensions shown are approximate. EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUNITY 2407. 902 - Rainier- (FL- GE- KC) -MN- Base- BROC.dzvg - BRO COVER 2407,902 - Rainier -MN- Base -24' (2 Stonj) Unit- 06152016 First Floor 9' -0" Ceiling Floor plans, Elevations and Options will vary from Communihj 1121, to Communihj and may not reflect current changes. Dimensions shown are approximate. " EQUAL HOUSING Copyright 2016 Pulte Homes, Inc. J)t�® OPPORTUNITY 2407, 902 - Rainier- (FL- GE- KC) -MN- Base- BROC.dwg - 6- FL1 -N -L 2407.902- Raanier -MN- Base -24' (2 Story) Unit- 06152016 I BEDROOM ,3 I I BEDROOM 2 10' -2" x 10' -11" 1 10' -1" x 11' -6" WIC tL z w u x h 0 O SITTING 5' -3" x 6' -5" I BATH 2 OPT, li OPT.; L OWNER'S BATH OWNER'S SUITE 12' -9" x 13' -10" OPT TRAY CLG L------------ Second Floor 8' -0" Ceiling (Opt. 9' -0" Ceiling) Floor plans, Elevations and Options will vanj f om Communihj to Communihj and map not reflect current changes. Dimensions shown are approximate. } im EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUNITY 2407, 902 - Rainier- (FL- GE- KC) -MN- Base- BROC.dzog - 6- FL2 -N -L _ 2407.902 - Rainier -MN- Base -24' (2 Story) Unit- 06152016 — — — — — — — — — — il li I I I I I I I p I I Habitable Attic w/ Bedroom 51 Bath 4 Option 8' -0" Ceiling Floor plans, Elevations and Options will vanj fronn Communihj 112rto Conununihj and map not reflect current changes. Dimensions shown are approximate. EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. PC oavunruxirr 2407. 902 - Rainier- (FL- GE- KC) -MN- Base- BROC.dzvg - 6- OPHA20 -N -L l 2407.902 - Rainier -MN- Base -24' (2 Stonj) Unit- 06152016 F REAR TERRACE 19'-8" x 10'-0" Sliding Glass Door Option ------------- Be .•- •. • Powder Room 3 Option Habitable Attic w/ Rear Terrace Option 8'-0" Ceiling Floor plans, Elevations and Options zoill vary from Communihj 112t to Conuniniffij and may not reflect current changes. Dimensions shown are approximate. EQUAL HOUSING Copyright 0 2016 Pulte Homes, Inc, OPPORTUNITY 2407.902-Rainier-(FL-GE-KC)-MN-Base-BROC.dzog - 6-OPHA30-N-L 2407.902-Rainier-MN-Base-24' (2 Story) Unit-06152016 Denali Floor plaits, Elevations and Options will vary front Community 12tto Community and may not reflect current changes. Dimensions shown are approximate. EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUNITY 2467. 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzvg - BRO COVER 2467.902 - Denali -MN- Base -24' (2 Story) Unit- 06152016 I i I OPT PATIO 8' -8" x10' -0" I IT GATHERING ROOM 12' -10" x 17' -3" CAFE 10'-2"x11'-5" I n II / Y. 0 a- (. KITCHEN . FOYER PR 2 CAR GARAGE 18' -3" x 19' -7" DN P First Floor 9' -0" Ceiling Floor plans, Elevations and Options will vary from Communihj 112rto Communihj and may not reflect current changes. Dimensions shown are approximate. EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc.��;•) OPPORTUNITY 2467. 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzag - 6- FL1 -N -L 2467,902-Denali-MN-Base-24' (2 Story) Unit- 06152016 I I OWNER'S BATH WIC LAUN�/ OPT ;I OPT OPT UPPER CABS ' BEDROOM 3 11' -3" x 10' -0" WIC OWNER'S SUITE 13' -5" x 14' -7" OPT TRAY CLG L WIC i (311 TH 2 OPT BEDROOM 2 11' -3" x 11' -5" ------------ Second Floor 8' -0" Ceiling (Opt. 9' -0" Ceiling) Floor plans, Elevations and Options will vary from Communihj 112r to Communihj and may not reflect current changes. Dimensions shown are approximate. p" EQUAL IN Copyright ©2016 Pulte Homes, Inc. �a OPPORTUNITY 2467, 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzvg - 6- FL2 -N -L 2467.902- Denali -MN- Base -24' (2 Story) Unit- 06152016 Owner's Bath 1 Option at Rear House Extension WIC BATH OWNER'S SUITE 18' -0" x 14' -8" OPT TRAY CLG Rear House Extension Option Second Floor Options 8' -0" Ceiling (Opt. 9'-0" Ceiling) Floor plans, Elevations and Options will vary from Communitj 112t to Community and may not reflect current changes. Dimensions shown are approximate. PGURL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUMIry 2467. 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzog - 6- OP21 -N -L 2467.902 - Denali -MN- Base -24' (2 Story) Unit- 06152016 I� I� I� Be�erage Option Powder Room 3 Option — — — — — — — — — — 'I I' I I Habitable Attic Option 8' -0" Ceiling Floor plans, Elevations and Options will vary from Conmtunihj to Communihj and may not reflect current changes, Dimensions shown are approximate. �} EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUNITY 2467, 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzvg - 6- OPHA10 -N -L 2467.902 - Denali -MN- Base -24' (2 Story) Unit- 06152016 I I I Habitable Attic Option 8' -0" Ceiling Floor plans, Elevations and Options will vary from Conmtunihj to Communihj and may not reflect current changes, Dimensions shown are approximate. �} EQUAL HOUSING Copyright © 2016 Pulte Homes, Inc. OPPORTUNITY 2467, 902 - Denali- (FL- GE- KC) -MN- Base- BROC.dzvg - 6- OPHA10 -N -L 2467.902 - Denali -MN- Base -24' (2 Story) Unit- 06152016 OIO Ol ME FRONT SETBACK 15 FT TO PROPOSED PAN :. REAR SETBACK 30 FT TO EXISTING RESIDENTIAL SETBACK TO EUREKA RD, SEAMANS DR 25FT BLDG SETBACK TO BUFFER 15 FT (PATIO IS ACCEPTABLE IN BUFFER SETBACK) SIDE INTERIOR 20 FT BUILDING SEPARATION �4 R3- 820NING STANDARDS LAND AREA 3,500 SF /UNIT FgONTSETBACK 30FT `..- `:.. - REAR SETBACK MET SIDE INTERIOR 15Ff SIOE CORNER WET i� '•ps`. LOTWIDTH TOWNHOMEWIDTH 1 PUBLIC STREET DESIGN STANDARDS. STANDARDS � RIGHT OF WAY WIDTH -50` ' - ^ ROAD WIDTH ASSUMPTION = 28' B -B TOTAL ROAD LENGTH = 614 LF ' - - _ - - -- ,. � � PARKING STANDARDS USED IN CONCEPT TOWNHOMES: 4 STALLS PER UNIT (2 AY +2 GARAGE) - _ 152 STALLS r; "+ 1 .. :Y ► _ - _ TOTAL PARKING AVAILABLE =152 STALLS OFF-STREET +STREET ADDITIONAL GU ST BTALLIS� 1530E OF PUBLIC STREET AVAILABLE LEGEND - - - _ - PARCEL BOUNDARY �.. PROPOSED PROPERTY ONES, BUILDINGS, DRIVEWAYS. RECEIVED PROPOSED CURB AND GUTTER POTENTIAL STORMWATER MANAGEMENT AREAS fit1 fi Tf {��Q WETLAND DELINEATION (} V ("� L (� (� 1'. WETLAND BUFFER CITY OF SHOREWOOD PRIMARY BUILDING SETBACK 733 Marquette Ave, Ste 700 BOATHOUSE VILLAGE - CONCEPT PLAN 25 5° ' °° %� 6112.758.3080 MAIN402 g- �{,���ft SCALE IN FEET A L L 612.758.3099 FAx SHOREWOOD, MINNESOTA T IANT wwwaillant- inc.com �I DATE: 12 -18 -18 ENGINEERING SITE DATA FULLY I NCLUD ED PARCELS = 3311723330017 NET CONCEPT PLAN AREA (per C—ty GIS Boundary) = 7.10 AC EXISTING ZONING =R -1A- SINGLE FAMILY PROPOSED ZONING = R3 B MULTIPLE FAMILY RESIDENCE EX ISTING LAND USE =SF- SINGLE FAMILY PROPOSED LAND USE =TH- TOWNHOME(MEDIUM DENSITY) TOTAL PROPOSED UNITS =38 TOWNHOME UNITS TOTAL GROSS DENSITY = 5.35 UNITS PER GROSS ACRE SITEWETLANOS = DEPICTION PER JACOBSON ENVIRONMENTAL •'i CITY REQUIRES 35' MIN BUFFER + 15 BUILDING SETBACK TO BUFFER \ ;,,�• CONCEPT PLAN ASSUMPTIONS FRONT SETBACK 15 FT TO PROPOSED PAN :. REAR SETBACK 30 FT TO EXISTING RESIDENTIAL SETBACK TO EUREKA RD, SEAMANS DR 25FT BLDG SETBACK TO BUFFER 15 FT (PATIO IS ACCEPTABLE IN BUFFER SETBACK) SIDE INTERIOR 20 FT BUILDING SEPARATION �4 R3- 820NING STANDARDS LAND AREA 3,500 SF /UNIT FgONTSETBACK 30FT `..- `:.. - REAR SETBACK MET SIDE INTERIOR 15Ff SIOE CORNER WET i� '•ps`. LOTWIDTH TOWNHOMEWIDTH 1 PUBLIC STREET DESIGN STANDARDS. STANDARDS � RIGHT OF WAY WIDTH -50` ' - ^ ROAD WIDTH ASSUMPTION = 28' B -B TOTAL ROAD LENGTH = 614 LF ' - - _ - - -- ,. � � PARKING STANDARDS USED IN CONCEPT TOWNHOMES: 4 STALLS PER UNIT (2 AY +2 GARAGE) - _ 152 STALLS r; "+ 1 .. :Y ► _ - _ TOTAL PARKING AVAILABLE =152 STALLS OFF-STREET +STREET ADDITIONAL GU ST BTALLIS� 1530E OF PUBLIC STREET AVAILABLE LEGEND - - - _ - PARCEL BOUNDARY �.. PROPOSED PROPERTY ONES, BUILDINGS, DRIVEWAYS. RECEIVED PROPOSED CURB AND GUTTER POTENTIAL STORMWATER MANAGEMENT AREAS fit1 fi Tf {��Q WETLAND DELINEATION (} V ("� L (� (� 1'. WETLAND BUFFER CITY OF SHOREWOOD PRIMARY BUILDING SETBACK 733 Marquette Ave, Ste 700 BOATHOUSE VILLAGE - CONCEPT PLAN 25 5° ' °° %� 6112.758.3080 MAIN402 g- �{,���ft SCALE IN FEET A L L 612.758.3099 FAx SHOREWOOD, MINNESOTA T IANT wwwaillant- inc.com �I DATE: 12 -18 -18 ENGINEERING o■ OIO 00 1 - ■ r ®i ®Wd OWN rte BOATHOUSE VILLAGE - CONCEPT PLAN (LAND COVER EXHIBIT) fr,y <; ' _ SHOREWOOD, MINNESOTA N IJ SITE DATA FULLY INCLUDEDPARCELS = 331172333001] NET CONCEPT PLAN AREA (per County GIS boundary) _ 7.098 AC k PROPOSED LAND COVER AREAS: EXISTING WETIAND AREA = 32,090 SF, 0.737 AC PROPOSED STREET = 20.305 SF, 0.466 AC PROPOSED INTERNAL ROADWAY RIGHT OF WAY = 13,752 SF, 0.316 AC ON ADDITION TO PROPOSED STREET AREA) PROPOSED RESIDENTIAL BUILDING AREA = 89.302 SF, 2.050 AC PROPOSED OPEN SPACE = 145.505 SF, 3.340 AC PROPOSED RIGHT OF WAY DEDICATION EXISTING ROADS = 0242 SF, 0.169 AC (EXCLUDES WETLAND AREA IN RW) LEGEND N 4 - ,. PARCEL BOUNDARY PROPOSED PROPERTY LINES, BUILDINGS, DRIVEWAYS, ETC PROPOSED CURB AND GUTTER POTENTIAL STORMWATER MANAGEMENT AREAS y E I i E 6 WETLAND DELINEATION WETLAND BUFFER 2 0 18 PRIMARY BUILDING SETBACK PROPOSED OPEN SPACE PROPOSED RESIDENTIAL BUILDING AREA CITY OF SHOREWOOD EXISTING WETLAND AREA PROPOSED STREET AREA PROPOSED INTERNAL RIGHT OF WAY DEDICATION (IN ADDITION TO PROPOSED STREET) PROPOSED RIGHT OF WAY DEDICATION (EUREKA, SEAMANS) ` 733 Marquette Ave, Ste 700 0 25 50 200 Minneapolis, MN 55402 612.758.3080 MAIN SCALE IN FEET 612.758.3099 FAx A L GI I A N T DATE: 12 -18 -18 ENGINEERING ,Nww.alliant- inc.corn CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 5 of 9 A. PRE - APPLICATION SKETCH REVIEW Applicant: Pulte Homes Location: 25400 State Highway 7 (Vacant Parcel) Director Darling stated that this is a request from Pulte Homes for informal comments on a sketch plan for a townhouse development at 25400 State Highway 7. She stated that the concept includes thirty -eight townhouses on a cul -de -sac that would connect to Eureka Road. She described the neighborhood context and property information. She noted that if the applicant came forward with an official application, they would need a comprehensive plan amendment and the site would need to be rezoned to PUD. She stated that the applicant is Planning Commission and City Council thinks about the layout, density and likely flexibility before moving ahead with a formal application. Commissioner Riedel asked about the wetland buffer rule. Director Darling stated that the proposal for the plan is a 35 -foot wetland buffer and a 15 -foot structure setback to the buffer. The Commission discussed street width, existing wetland and possibilities to mitigate on site. Commissioner Gorham asked about the possibility of extending City water to this area. Director Darling noted that the watermain is on Eureka and, in the future, could be extended through this development to Seamans Drive. Paul Heuer, Pulte Homes, 7500 Flying Cloud Drive, Suite 670, Eden Prairie, gave a brief PowerPoint presentation explaining plans for the townhome development at 25400 State Highway 7. He noted that they are in the early stages and have a lot of work yet to do. He stated that they have not surveyed the property and have only completed a wetland delineation. Commissioner Riedel asked if the planned pond would be ornamental or for stormwater management. Mr. Heuer explained that it may be both but it will depend on the rules, soil types and elevation in the area. Commissioner Riedel cautioned that an ornamental pond may not serve the purpose of a stormwater pond. He noted that the City rules are more restrictive than the watershed district rules. Chair Maddy asked why Pulte Homes hadn't purchased the yellow home on the corner of the parcel, so the homes could be spread out more. Mr. Heuer stated that they were not sure if the City would support their plans so they didn't want to waste anyone's time looking for additional property, which is why they are coming in with this on a conceptual level. He stated that if there is interest and support from the City, they do plan to approach that property owner. Commissioner Gorham asked if there were architectural elements that may make these homes more suitable for an older, empty nester type couple rather than a younger market. CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 6 of 9 Mr. Heuer stated that they have designed the homes to be versatile so there are options that people can choose such as a different style of tub that would work for an older client. Chair Maddy stated that although this is not technically a public hearing, he would like to allow members of the audience to give their feedback on the concept. Don Penn, 5910 Eureka Road, stated that he moved back to Minnesota ten years ago and chose the City because it did an amazing job back in the 1950s planning the community by having 1 -2 acre lots for single family homes. He stated that he chose not to move to Chanhassen because they have a lot of this type of medium density housing which he hates. He stated that he appreciates the builder having to abide by the City's rules but feels it is nothing more than a cash grab. He stated that he is also opposed to the permanent conversion of the City's wetland and forest with additional slab housing. He does not think this is consistent with the City's values or the community and doesn't think it is necessary. He explained some of the existing traffic issues with Eureka Road and noted that he feels adding homes to that particular corner would be a bad decision. He stated that if the City decides to move ahead with this project, he asked that a traffic light be installed at that corner. Ellen O'Brien, 25725 Smithtown Road, stated that she agrees with Mr. Penn. She stated that walking, riding a bike or pushing a stroller down Eureka Road or Smithtown Road is like taking your life into your own hands. She noted that she has almost been hit three times just getting her mail and has seen a child hit while riding his bike. She has contacted the Council, the police department and the mayor expressing concerns about the traffic issues in this area. She stated that she feels adding 38 additional homes to this road would be insane. She stated that they love the City and chose it for the single - family home on a large lot and does not want to see developments squeezed into areas that don't make sense for the City. Sandy Finke, 6060 Seamans Drive, stated that she has major concerns about these homes because many of them will be looking directly at her back yard. She stated that they have lived here for 29 years and moved to Shorewood for the large lots. She stated that there is wildlife in her backyard and the nearby area. She noted that adding a 38 -unit medium to high density development would change the whole area and higher density does not fit on this property. She stated that the proposed homes are three stories high which is higher than anything else in the area. She stated that she was on the traffic study committee for the golf course property when they were adding 144 homes. She stated that they had made a lot of recommendations to alleviate traffic concerns in the area and nothing has been done and now there is a proposal for an additional 38 homes without anything having been done. She reiterated that this area is already congested with existing traffic. She stated that she does not want the traffic study commission that she served on to have just been lip service. She stated that there is standing water throughout the summer on this property, so it is wetland. Eileen Anderson, Eureka Road, has lived here for three years. She asked the Commission to take into consideration the seriousness of adding this many new cars into the existing situation. She stated that she has almost been run over numerous times and has also contacted the City and the police department. She stated that she agreed with Ms. Finke that this area is wetland because it is often times wet. She stated that she loves the wetland and the wildlife in the area, but her main concern is safety and the reality of the existing traffic situation. She stated that she does not think this kind of higher density housing fits the character of the City at all. Dustin Alden, 25730 Smithtown Road, stated that he also has concerns about the current traffic situation on Eureka Road. He stated that even if the number of homes were reduced down to CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 7 of 9 25 that would still be too many vehicles to add. He stated that he has also almost been hit crossing the road. He stated that he does want to see them come in and bulldoze the property and remove all the trees to simply come in and plant saplings. He stated that he is within the demographic group that these homes are supposedly designed for and he feels that they will not sell easily. He stated that when the country club project came about, he thought it was a great idea, but he has driven through the area and almost all the trees are gone and every house is pretty much the same. He stated that kind of development is not "Shorewood" to him. Bob Finke, 6060 Seamans Drive, he asked the Commission to take a look at the single - family home to the north of this area and see how it is dwarfed by the townhomes. He stated that this development will be a single solid line of buildings about 120 feet away from his home. He stated that people like the large lots in Shorewood and he feels the new golf course homes are medium density because of the proximity of the homes to each other. He stated that he is not in favor of this project. Robbie Hill 5930 Seamans Drive, stated that he agrees with all the points that have been made and does not support this project. Don Penn, 5910 Eureka Road, stated that this, in his opinion, is precedent setting for the City. He cautioned the Commission that if this is allowed the City will be bombarded with other developers trying to pack in similar type of housing into tight spaces throughout the City. Chair Maddy closed the unofficial public testimony at 8:35 P.M. Planning Director Darling reminded the Commission that the applicant is looking for informal comments and noted that she had included some in the packet, which they may add to, delete, or amend. Commissioner Davis stated that she shares the grave concerns shared by the residents tonight regarding the traffic concerns along Eureka Road. She does not think this is a good use of this property because of the traffic. Commissioner Eggenberger stated that he believes comments 3 through 14 are common sense and the two main questions are the first two items in the comment list of the packet. There was a Consensus of the Commission to agree to comments 3 through 14. Commissioner Riedel stated that he agreed with the concerns about trees and with the amount of wetland and stormwater management necessary for the amount of homes proposed, and that it presents a challenge for just seven acres. Chair Maddy suggested that the Commission talk about density. He stated that this is currently zoned R -1A which is minimum density residential which requires 40,000 square foot lots. He stated that there aren't many re- developable lots left within the City and noted that he also has concerns about density and the traffic along Eureka Road. Commissioner Gorham stated that he thinks this is a great idea that is considering the wrong location. Commissioner Riedel stated that he agrees with the concerns raised about density and traffic in the area. He stated that he also has concerns about the height of these structures being so CITY OF SHOREWOOD PLANNING COMMISSION MEETING FEBRUARY 5, 2019 Page 8 of 9 much higher than the surrounding homes. He asked if MnDot would accept a request for a stop light at Eureka Road. Planning Director Darling stated that it is unlikely without any kind of official traffic study documenting that traffic conditions would meet warrants. She stated that it would be very unlikely to have a traffic signal at this location as it is now. Mr. Heuer explained the different types of traffic warrants that have to be met before a traffic signal can go in. Commissioner Riedel asked if Pulte Homes was willing to pay the cost for a traffic study on Eureka Road. Mr. Heuer stated that if there was enough positive feedback on the project, they would be willing to spend the money for a traffic study. Commissioner Eggenberger asked if the City could ask for a traffic study without committing to any of the rest of the items. Planning Director Darling stated that with any Comprehensive Plan amendment a traffic study would be required. She stated that to spend $15,000 on a traffic study when there is no support for the development would not be logical. Mr. Heuer stated that there is a lot he doesn't know about the site and the traffic situation. He noted that there might be a way to do some work behind the scenes without spending a lot of money, such as taking a look at the traffic study that was done for the Minnetonka Country Club project. The Commission discussed density requirements and Met Council density goals that are included in the Comprehensive Plan. There was a Consensus from the Commission that the density proposed is not acceptable and that the setback flexibility for the clustered development is acceptable. RESOLUTION 19 -028 CITY OF SHOREWOOD A RESOLUTION PROVIDING INFORMAL (NON- BINDING) PRE - APPLICATION COMMENTS ON BOATHOUSE VILLAGE WHEREAS, Pulte Homes (the developer) has interest in submitting a pre - application sketch indicating 38 townhouses which they may propose on property located between Eureka Road and Seamans Drive north of State Highway 7; and WHEREAS, the developer would like informal comments on their proposed development prior to submitting a formal application for a comprehensive plan amendment; and WHEREAS, the Planning Commission reviewed the sketch at its February 5, 2019 meeting, the minutes from the meeting are on file at City Hall; and WHEREAS, the City Council considered the sketch at its regular meeting on March 11, 2019, at which time the Planning Director's memorandum and the Planning Commission's recommendations were reviewed and comments were heard by the City Council from the developer, staff and the public; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA THAT IT HEREBY PROVIDES THE FOLLOWING INFORMAL (NON- BINDING) COMMENTS ON THE SKETCH OF THE POTENTIAL DEVELOPMENT: 1. The density shown does not appear to be acceptable as it would not be compatible with surrounding land uses. 2. The setback flexibility needed for the clustered development seems like an acceptable trade for the amount of open space provided. 3. The developer should provide a traffic study (through the City's Engineer) for the proposed development with the comprehensive plan amendment. 4. Right -of -way dedication should occur consistent with City Code for the new and adjacent city streets. 5. Increase the radius of the cul -de -sac pavement to 45.5 feet. 6. The watermain should be extended to the north and south extent of the right - of -way along Seamans Dr. to allow for further extension in the future. 7. Work with the MCWD regarding any wetland impacts. 8. Work with the City and MCWD for stormwater treatment and provide a plan consistent with the requirements. 9. Impervious surfaces on private property shall be limited to 33 percent for all portions of the property outside the shoreland district and 25 percent within the shoreland district 10.Add language into the HOA documents that restrict the use of garages to require a minimum of one car to be parked within the garage and prohibit parking of recreational vehicles in the development or in the garage. The HOA shall also be responsible for protecting the wetland buffers from encroachments. 11. Provide a tree inventory (consistent with City Code and policies) with any application submitted. Work to protect the best trees on the site where possible. 12. Consider increasing the number of trees above those required to provide additional trees between the two existing homes to the north and the proposed townhouses. 13.Amend the shoreland district to accommodate a channel that lies below the OHWL on the north side of Minnewashta Lake. 14.All townhouse structures would be required to be protected by 13R suppression systems and hydrants would be required to be located as directed by the fire inspector. ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA this 11th day of March, 2019. ATTEST: Sandie Thone, City Clerk 2 Scott Zerby, Mayor #8A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Tree Management Report for 2018 Meeting Date: March 11, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: 10 Year Tree Budget /Plan, List of Removals Performed Background: Over the past few years, the City of Shorewood compiled a tree inventory for significant trees within the public right of way and public lands, in an effort to manage both diseased and dying trees and to put in place preemptive actions necessary for the anticipated ash bore migration. City staff identified 3,420 significant trees within the public owned property. For each tree, the species, diameter, overall condition, and a GIS location and point number was established for each tree. To aid in the efforts of management of this resource, S &S Tree, now known as Davey Tree, was also enlisted to perform several duties, as listed below: Help staff compile a tree budget for ash removal and tree management Bring resources of large boom truck and arborists for tree removal operations requiring special equipment and expertise Provide limited consulting services to property owners, with appointments arranged through City Hall Tree Budget and Boom Truck Attachment 1 is the latest plan and budget that was compiled with staff from Davey Tree. This budget was an initial trial run at the City's management plan. 2018 would have been Year 2 of the proposed budget. While the budget lays out what appears to be a solid plan on paper, there were significant deviations from that plan, due to other demands. The proposed plan calls for removal of 73 trees, in year 2. With the assistance of Davey Tree arborists, 33 trees were removed, as shown in Attachment 2. The overall total number of trees that are ultimately programmed for removal over the 10 year period are 91 trees, in addition to what has already been removed. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Differences between what was planned to be removed and what was actually removed stem from other public concerns voiced or received that warranted removal of trees that may have been different from what had been programmed, in addition to very limited time slots that Davey Tree was able to make it out on site to assist the public works staff with the removals. Based upon the results, staff will continue to work with representatives of Davey Tree to arrive at a more accurate target plan. It is also worth noting that the city has recently placed an order for a bucket truck of their own. This will enable the removal of more trees by public works staff without the assistance of the arborists. While staff sees this as a significant boost in the management of trees, it noted that the delivery of the bucket truck is not expected until later months of 2019. Consulting With Property Owners As part of the educational outreach of the program, the city has offered 30 minute consultations by Davey Tree staff at private properties. In 2018 there were 20 such site visits that were conducted by representatives of Davey Tree. The overall feedback that has been received by residents using the service has been very positive. 1 -3 , " $25 $0 50 $150 4 -6" $105 7 -12" $220 $0 $0 722$2,,310 00 $2,310 $9,900 13 -18" $355 15 $5,325 $5,325 19 -24" $525 9 $4,725 $4,725 25 -30" $845 2 $1,690 $1,690 31 -36" $1,140 31 -42" $1,470 2 1 1 $2,280 $1,470 $2,280 $1,470 43 "+ $1,850 1 $1,850 $1,850 Activity Totals) 30 $17,340 73 $12,360 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 $29,700 Poor $3 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 518 $1,554 $15,540 Private Calls $65 100 $6,500 100 $6,500 100 6,500 100 $6,500 100 $6,500 100 $6,500 100 $6,500 100 $6,500 100 $6,500 100 $6,500 $65,000 $0 $0 $0 $0 $0 $0 $0 Activity Totals) 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 618 $8,054 $80,540 1 -3" $25 1 $25 1 $25 1 $25 1 $25 1 $25 1 $25 1 $25 $0 $125 4 -6" $105 4 $420 4 $420 4 $420 4 $420 4 $420 4 $1,680 4 $1,680 $0 $2,100 7 -12" $220 38 $8,360 38 $8,360 38 $8,360 38 $8,360 38 $8,360 38 $8,360 38 $8,360 $0 $33,440 13 -18" 19 -24" $355 $525 27 1 $9,585 $525 $0 $0 25 $8,875 $0 56 $19,880 $0 27 4 $9,585 $2,100 27 1 $9,585 $525 27 1 $9,585 $525 $0 $0 $47,925 $2,625 25 -30" $845 2 $1,690 $0 $0 $0 4 $3,380 1 $845 1 $845 $0 $5,070 31 -36" $1,140 1 $1,140 $0 $0 $0 1 $1,140 1 $1,140 1 $1,140 $0 $2,280 37 -42" $1,470 1 $1,470 $0 $0 $0 1 $1,470 1 $1,470 1 $1,470 $0 $2,940 43 "+ $1,850 1 $1,850 $0 $0 $0 1 $1,850 1 $1,850 1 $1,850 $0 $3,700 Activity Totals) 76 $25,065 43 $8,805 68 $17,680 99 $28,685 81 $28,330 75 $25,480 75 $25,480 0 $0 0 $0 0 $0 $100,205 1 -3" $20 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 4 -6" $50 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 7 -12" $100 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 13 -18" 19 -24" $160 $210 31 $0 1 $6,510 $0 1 30 $6,300 31 $0 $6,510 30 $0 $6,300 31 $0 $6,510 30 $0 $6,300 31 $0 $6,510 30 $0 $6,300 31 $0 $6,510 30 $0 $6,300 $0 $64,050 25 -30" $270 13 $3,510 12 $3,240 13 $3,510 12 $3,240 13 $3,510 12 $3,240 13 $3,510 12 $3,240 13 $3,510 12 $3,240 $33,750 31 -36" 37 -42" $340 $400 3 1 $1,020 $400 2 $680 $0 3 1 $1,020 $400 2 $680 $0 3 1 $1,020 $400 2 $680 $0 3 1 $1,020 $400 2 $680 $0 3 1 $1,020 $400 2 $680 $0 $8,500 $2,000 43 "+ $590 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Activity Totals) 48 $11,440 44 $10,220 48 $11,440 44 $10,220 48 $11,440 44 $10,220 48 $11,440 44 $10,220 48 $11,440 44 $10,220 $108,300 Purchase $250 28 $7,000 14 $3,500 11 $2,750 11 $2,750 16 $4,000 12 $3,000 11 $2,750 65 $16,250 75 $18,750 79 $19,750 $80,500 Instalation $250 28 $7,000 14 $3,500 11 $2,750 11 $2,750 16 $4,000 12 $3,000 11 $2,750 65 $16,250 75 $18,750 79 $19,750 $80,500 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Activity Totals) 56 $14,000 28 $7,000 22 $5,500 22 $5,500 32 $8,000 24 $6,000 22 $5,500 130 $32,500 150 $37,500 158 $39,500 $161,000 1 -3" $20 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 4 -6" $30 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 7 -12" 13 -18" $120 $75 $0 $0 91 $6,825 40 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 91 40 $6,825 $4,800 90 39 $6,750 $4,680 $61,350 $43,080 19 -24" 25 -30" $170 $225 $0 $0 25 $4,250 18 $4,050 25 35 $4,250 $7,875 24 18 $4,080 $4,050 24 18 $4,080 $4,050 24 18 $4,080 $4,050 24 18 $4,080 $4,050 24 17 $4,080 $3,825 24 17 $4,080 $3,825 24 17 $4,080 $3,825 $37,060 $39,600 31 -36" $305 $0 10 $3,050 10 $3,050 10 $3,050 10 $3,050 10 $3,050 9 $2,745 9 $2,745 9 $2,745 9 $2,745 $26,230 37 -42" $380 $0 4 $1,520 4 $1,520 4 $1,520 4 $1,520 4 $1,520 4 $1,520 4 $1,520 4 $1,520 3 $1,140 $13,300 43 "+ $590 $0 3 $1,770 3 $1,770 3 $1,770 3 $1,770 3 $1,770 3 $1,770 2 $1,180 2 $1,180 2 $1,180 $14,160 ctivity Total(s) 0 $0 191 $26,265 208 $30,090 190 $26,095 190 $26,095 190 $26,095 189 $25,790 187 $24,975 187 $24,975 184 $24,400 $234,780 1 -3" $20 $0 28 $560 42 $840 53 $1,060 36 $720 38 $760 39 $780 39 $780 88 $1,760 151 $3,020 $10,280 4 -6" $30 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 7 -12" $75 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Activity Total(s) 0 $0 28 $560 42 $840 53 $1,060 36 $720 38 $760 39 $780 39 $780 88 $1,760 151 $3,020 $10,280 Removals $355 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 $0 Activity Total(s) ActNity Grand Total 0 828 $0 0 $0 1,025 0 1,006 $0 0 1,026 $0 0 1,005 $0 0 989 $0 0 991 $0 0 1,018 $0 0 1,091 $0 0 1,155 $0 $0 10,134 *Removal Costs for Natural Mortality is based on the averaae inventoried tree size ATTACHMENT 1 10 YEAR TREE MANAGMENT PLAN 2018 TREE REMOVALS NAME GIS # DIAMETER CONDITION 2018 REMOVALS Number Boxelder 3413 15 Dead /Dying REMOVED 1 Cottonwood 1787 50 Dead /dying REMOVED 2 Elm 808 14 Dead /Dying REMOVED 3 Elm 1201 30 Dead /Dying REMOVED 4 Elm 3412 17 Dead /dying REMOVED 5 Elm 3418 15 Dead /Dying REMOVED 6 Ash 2978 20 Fair REMOVED 7 Basswood 2896 27 Fair REMOVED 8 Boxelder 1305 10 Fair REMOVED 9 Boxelder 1832 14 Fair REMOVED 10 Cottonwood 1794 60 Fair REMOVED 11 Elm 2459 10 Fair REMOVED 12 Elm 2679 16 Fair REMOVED 13 Elm 2841 25 Fair REMOVED 14 Elm 3400 28 Fair REMOVED 15 Maple 2472 14 Fair REMOVED 16 Maple 2719 16 Fair REMOVED 17 Maple 2758 8 Fair REMOVED 18 Maple 2899 30 Fair REMOVED 19 Maple 2900 27 Fair REMOVED 20 Maple 2980 28 Fair REMOVED 21 Ash 409 14 Good REMOVED 22 Ash 3134 26 Good REMOVED 23 Boxelder 2759 9 Good REMOVED 24 Cottonwood 1373 40 Good REMOVED 25 Cottonwood 1417 26 Good REMOVED 26 Cottonwood 3004 32 Good REMOVED 27 Ash 3415 18 Poor REMOVED 28 Boxelder 3414 8 Poor REMOVED 29 Boxelder 3416 14 Poor REMOVED 30 Boxelder 3417 12 Poor REMOVED 31 Elm 804 14 Poor REMOVED 32 Willow 846 54 Poor REMOVED 33 Ash 2463 20 Poor REMOVED 34 Ash 723 18 Dead /Dying 1 Ash 724 10 Dead /Dying 2 Ash 742 16 Dead /Dying 3 Ash 760 4 Dead /Dying 4 Ash 2850 1 7 1 Dead /Dying 1 1 5 ATTACHMENT NAME GIS # DIAMETER CONDITION 2018 REMOVALS Number Basswood 2762 8 Dead /dying 6 Boxelder 936 20 Dead /Dying 7 Boxelder 946 12 Dead /Dying 8 Boxelder 948 32 Dead /Dying 9 Boxelder 954 32 Dead /Dying 10 Cottonwood 1172 30 Dead /Dying 11 Cottonwood 1357 20 Dead /Dying 12 Crabapple sp. 1231 10 Dead /Dying 13 Elm 8 2 Dead /Dying 14 Elm 11 18 Dead /Dying 15 Elm 121 6 Dead /dying 16 Elm 145 14 Dead /Dying 17 Elm 167 12 Dead /Dying 18 Elm 330 10 Dead /Dying 19 Elm 331 20 Dead /Dying 20 Elm 332 8 Dead /Dying 21 Elm 334 12 Dead /Dying 22 Elm 335 12 Dead /Dying 23 Elm 336 10 Dead /Dying 24 Elm 337 12 Dead /Dying 25 Elm 339 6 Dead /Dying 26 Elm 340 10 Dead /Dying 27 Elm 341 8 Dead /Dying 28 Elm 342 8 Dead /Dying 29 Elm 343 12 Dead /Dying 30 Elm 344 16 Dead /Dying 31 Elm 358 10 Dead /Dying 32 Elm 402 8 Dead /Dying 33 Elm 797 5 Dead /Dying 34 Elm 802 5 Dead /Dying 35 Elm 900 16 Dead /Dying 36 Elm 1165 20 Dead /Dying 37 Elm 1166 20 Dead /Dying 38 Elm 1205 36 Dead /dying 39 Elm 1289 8 Dead /Dying 40 Elm 1308 12 Dead /Dying 41 Elm 1829 6 Dead /Dying 1 1 42 NAME GIS # DIAMETER CONDITION 2018 REMOVALS Number Elm 2481 12 Dead /Dying 43 Elm 2672 10 Dead /dying 44 Elm 3090 18 Dead /Dying 45 Elm 3411 12 Dead /dying 46 Hackberry 512 12 Dead /Dying 47 Ironwood 268 2 Dead /Dying 48 Ironwood 269 2 Dead /Dying 49 Ironwood 270 2 Dead /Dying 50 Ironwood 3013 9 Dead /Dying 51 Maple 267 4 Dead /Dying 52 Maple 271 2 Dead /Dying 53 Maple 461 10 Dead /Dying 54 Maple 465 12 Dead /Dying 55 Maple 499 6 Dead /Dying 56 Maple 579 6 Dead /Dying 57 Maple 1517 20 Dead /Dying 58 Maple 2001 10 Dead /Dying 59 Maple 2889 24 Dead /dying 60 Maple 3000 36 Dead /dying 61 Maple 3029 15 Dead /dying 62 Maple 3346 39 Dead /Dying 63 Oak 32 18 Dead /Dying 64 Oak 39 24 Dead /Dying 65 Oak 263 4 Dead /Dying 66 Oak 264 4 Dead /Dying 67 Oak 265 12 Dead /Dying 68 Oak 266 16 Dead /Dying 69 Oak 2120 14 Dead /Dying 70 Oak 2124 16 Dead /Dying 71 Oak 2927 19 Dead /Dying 72 Pine 2569 8 Dead /Dying 73 Spruce 75 8 Dead /Dying 74 Spruce 94 6 Dead /Dying 75 Spruce 940 6 Dead /Dying 76 Spruce 943 1 8 Dead /Dying 77 NAME GIS # DIAMETER CONDITION 2018 REMOVALS Number Spruce 2412 14 Dead /dying 78 Spruce 2413 12 Dead /dying 79 Spruce 2414 12 Dead /dying 80 Spruce 2415 14 Dead /dying 81 Spruce 2416 12 Dead /dying 82 Spruce 2417 14 Dead /dying 83 Spruce 2418 14 Dead /dying 84 Spruce 2419 14 Dead /dying 85 Spruce 2420 14 Dead /dying 86 Spruce 2421 14 Dead /dying 87 Spruce 2432 12 Dead /Dying 88 Spruce 3369 9 Dead /Dying 89 Spruce 3371 9 Dead /Dying 90 Willow 2257 60 Dead /Dying 91 City of Shorewood it Meeting Title /Subject: Approve Professional Services Agreement for Glen 8B Road /Manitou Lane / Amlee Road Feasibility Report MEETING and Preliminary Design TYPE Meeting Date: Monday, March 11, 2019 Regular Prepared by: Larry Brown, PE, Director of Public Works Meeting Reviewed by: Greg Lerud, City Administrator Attachments: Professional Services Agreement, Resolution Policy Consideration: Should the City Council enter into a contract with WSB for preparation of a feasibility report and preliminary design for the reconstruction of Glen Road, Manitou Lane and Amlee Road? Background: Since August of 2018, the City Council has discussed several options regarding the roadway Capital Improvement Plan (CIP) which includes Glen Road, Manitou Lane and Amlee Road. At the September 10, 2018 City Council meeting a proposal for professional engineering services was presented for these roadways. Based on comments from the City Council and the residents present, Council discussed moving the project to 2020 to allow staff adequate time to implement a public engagement process to better communicate with residents and seek input on proposed projects. Consistent with the communication plan that was presented to the City Council on September 24, 2018, residents were asked to participate in a survey to provide feedback regarding drainage improvements and whether or not they support the extension of watermain. A summary of the survey results were presented to the Council at the November 13, 2018 work session. Results from that survey indicate that out of 25 responses, 54% were in favor of extending the watermain, 27% were opposed, and 19% were undecided. A neighborhood meeting was then conducted on December 18, 2018 which was well attended. Staff and Councilmember Johnson answered resident questions. In addition, aerial photographs of the area were available for residents to make note of drainage concerns or other issues regarding their property. At this point staff is requesting Council to approve the preparation of the feasibility report and preliminary design, labeled as "Task 1" on the attached proposal. Data collected previously over the years from the project area will be utilized to the extents possible. New survey data is proposed to be collected to accurately reflect the current location of driveways, trees, landscaping and other features in the corridor. Drainage maps will be updated to reflect the current grades within the corridor. Drainage calculations will be prepared using the updated maps and the Atlas 14 design standards, which were released in 2013. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 The remaining tasks related to completing the final design- Tasks 2 and 3 of the proposal while listed in the proposal for information only. Staff is not requesting authorization of Tasks 2 and 3 at this time; WSB was asked to include these tasks in the proposal so that Councilmembers know the additional costs associated with the final design, should the Council choose to authorize these tasks in the future. Financial Impact: The cost to prepare the feasibility report and the preliminary design is estimated to be $70,304. Action Requested: Staff recommends that the City Council approve the Resolution that accepts the Professional Services Agreement with WSB for the preparation of the feasibility report and the preliminary design for Glen Road, Manitou Lane and Am lee Road street and utility improvements. Connection to Vision /Mission: This project is consistent with providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. ws I L& "m a U-Pas ul Honorable Mayor and City Council City of Shorewood 5755 Country Club Road Shorewood, MN 55331 .-Ii Professional Services Proposal Feasibility Report and Preliminary and Final Design Services Glen Road / Manitou Lane / Amlee Road Street and Utility Improvement Projecli City of Shorewood, MN included in the proposed scope, if directed to do so by the Council � sign where indicated and return one copy to mo. Please do not hesitate to contact nno at � 7O3.512.5257 with any questions. �7. E Sincerely, m o VVBB � � � Eric Eckman, PE � Project Manager m � Attachments _ � m � cc: A|ysonFousko.VVBB m m srb � ct JJ � _ � _ � C \Users\Lbrocon\Dedktop\Glen Road\LTR PROP - Glen Rd Street and Utility lin-Provirnent Project 030619.docx 111 0 61=4411"" 010 "IMINIVAIMUNIM The condition of the street along Glen Road, Manitou Lane, and Amlee Road has deteriorated to a point in which the City has requested a review of reconstruction options for both the street pavements and utilities along this corridor. To complete this task, the City has requested proposal to assist in reviewing the condition of both the street and utility systems. C \Users\Lbrocon\Dedktop\Glen Road\LTR PROP - Glen Rd Street and Utility lin-Provirnent Project 030619.docx Scope of Engineering Services March G.2O1Q Page This task consists of completing a detailed hydrologic model analysis for the stormwater management system within the project area and a hydraulic model for the design of the storm sewer improvements. The following are the subtasks that will be included as part of the evaluation: 1] Collect background information including as-builts, storm sewer sizes and elevations, and other relevant information. 1.2 Collect additional survey outside of the rights of way where overland drainage and storm sewer exists and/or isproposed. 1.3 Develop HydroCAU model for existing and proposed conditions. This task consists of coordinating and obtaining the required permits for the proposed improvement activities. It is anticipated that an K1CVVU Erosion Control Permit and on NPUEB Construction General Permit will bo necessary for this project. 2.1 Erosion Control (MCWD) 2.2 NPIDES Construction General Permit 2.3 Department of Health Watermain Extension C \Users\Lbrocon\Dedktop\Glen Road\LTR PROP - Glen Rd Street and Utility lin-Provirnent Project 030619.docx Scope of Engineering Services March G.2O1Q Page This scope assumes answering questions during the bid process to help facilitate the understanding of construction expectations. This task also includes attending the bid opening, tabulating bids, and recommending o bid for award. 3] Prepare GO% draft construction plans, specification, and updated cost estimate. 3.2 Finalize construction plans, specification, and bidding documents based on feedback from City staff. 3.3 Attendance otBid Opening and all bid tabulation. Kickoff MoohnQ--------------------------------. Moroh/Apr|2O1Q Collect Background Information and Develop Design Recommendations ...... April — May 2019 Neighborhood Meeting -------------------------------.Juno2O1Q Accept Feasibility Report ............................................................................................. July 2O1Q 12 am, I��� WGT11114=111 m WON! 'Iffition'tell The cost to provide the scope of services outlined in this proposal will be billed hourly, based on our current hourly rates. We are proposing to complete Glen Road / Manitou Lane / Amlee Road Street and Utility Improvement project oton hourly rate, estimated to be $159,755 for Tasks 1-3. C \Users\Lbrocon\Dedktop\Glen Road\LTR PROP - Glen Rd Street and Utility lin-Provirnent Project 030619.docx Scope of Engineering Services March G.2O1Q Page WSB will prepare drainage and utility easement legal descriptions under Task 4 for acceptance by the City and property owner(s). It is our understanding that the property owners will donate easements basec!. on the direct benefit the proposed improvements provide to the properties. Land acquisition is not included in the scope of services. Title work will be a reimbursable expense billed separately, estimated to be $500 per parcel. WSB is requesting that Task 1, as described above at the hourly/not to exceed amount of $70,304, be authorized at this time. Tasks 2 and 3 would be brought forth for consideration upon approval of the Feasibility Report. Name Title Date C \Users\Lbrocon\Dedktop\Glen Road\LTR PROP - Glen Rd Street and Utility lin-Provirnent Project 030619.docx RESOLUTION 19- CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19- A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH WSB FOR PREPARATION OF A FEASIBILITY REPORT AND PRELIMINARY DESIGN FOR GLEN ROAD, MANITOU LANE AND AMLEE ROAD STREET AND UTILITY IMPROVEMENTS, CITY PROJECT 18 -08 WHEREAS, the current street Capital Improvement Plan identifies the reconstruction of Glen Road, Manitou Lane and Amlee Road in 2020; and WHEREAS, staff has solicited a proposal from WSB for preparation of a feasibility report and preliminary design for Glen Road, Manitou Lane and Amlee Road; and WHEREAS, the Director of Public Works has reviewed said proposal and found it to be in order. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The City Council of the City of Shorewood, Minnesota authorizes the execution of a professional services agreement with WSB to provide a feasibility report and preliminary design for Glen Road, Manitou Lane and Amlee Road. Passed by the City Council of Shorewood, Minnesota this 11th day of March, 2019. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk 8820.9936 MINIMUM DESIGN STANDARDS, URBAN; NEW OR RECONSTRUCTION PROJECTS. Engineering judgment may be used to choose a lane-width dimension other than the widths indicated in the chart for roadways. Factors to consider include safety, speed, population/land use, benefit/cost analysis, traffic mix, peak hourly traffic, farm equipment, environmental impacts, terrain limitations, bicycle traffic, pedestrian traffic, other non-motorized uses, functional classification, or other factors. Increases in surface area will increase the issues surrounding storm water runoff. Municipalities across the USA are decreasing road width in order to reduce storm water run off. What is the City of Shorewood doing to reduce the storm water run off? The city needs to provide these answers to the residences beforehand in order to go forward with this project Why is the City not looking at reducing or maintaining the current Road Width? The Cost savings to the city and the tax payer's. Public works around the country are realizing that wider roads are more expensive to maintain and more costly repair due to their increased surface cost per foot. Narrower streets have proven across the country to be more cost effective and easier to maintain less materials are used in future maintence such as sealcoating and patching due to less surface area to cover Urban planners across the country for decades have known that increasing the width of a city street increases speeds and causes greater injuries due to increased speeds. In fact, people drive more slowly on a narrower road where they need to take more care. In 1975, Shorewood first "Comprehensive Storm Water Study by OSM" documented the fact that 5 watershed zones all drain into the Glen neighborhood. Glen, Mardtou and Amlee roads are receiving stormwater from as far away as the old golf course and the new 200 plus :home development. This includes all sources from the highest point of Yellowstone Trail (elevation 1010 feet) to the lowest point which is the wetlands behind Amlee (elevation 930 feet). All stormwater runoff from Christopher Road, Star Lane, Star Circle, Fairway Drive, Wedgewood, Drive, Harding Ave, Harding Lane and Smithtown Road drain toward the Glen neighborhood (Zones 8, 9, 10, 1.2 and 13 ALL DRAIN INTO ZONE 7 GLEN ROAD). This information has not been disclosed to homeowners and has only become available through use of the Freedom of Information Act. We are requesting watershed projections from these listed storm water run off areas be calculated when considering this project. Water Storm Drain computation's has to done for each location of gutter inflow, outflow, primary podding, outlet location's including Hydraulic storm drain modeling. Rainfall-Runoff Calculation: peak flow, runoff volume, and hydrograph functions, Hydrologic: including rainfall-runoff simulation plus reservoir/channel routing,' Hydraulic: water surface profiles, flow rates, and flow velocities through waterways, structures and drainage pipes. Combined Hydrologic & Hydraulic: rainfall-runoff results become input into hydraulic calculations. Water Quality: pollutant loading to surface waters or pollutant removal in a BMR How is the City going to treat polluted stormwater in Best Management Practice? Shorewood mayor Mr. Scott Zerby is oft record from the September 24 2019 AI council meeting as stating °Iwe wan't fix all the Stormwater issues: facing Glen Road reconstruction project just some of the issues". We would like 'more clarification around this statement. What issues will be fixed and which ones will not? What is the process to determine what is done now and what will be deferred to some other time? If ever? What criteria will be used to prioritize stormwater drainage issues? What role will the neighborhood have in this determination? How is this City going to decide if you will or you "Will Not" have your water issues fixed for drainage? The city brought in a firm at its retreat and was told there not enough money in the city budget for its projects! Feb Th20119 City Retreat DDA David Drown Associates stated in its report regarding funding and financial impact for street construction projects for 2019 to 2026. In order to sustain a positive cash balance in the street improvement fund and utility fund. DDA has estimated annual increases in of the street improvement property tax levy and the utility rate increase through the year 2028 as follows: Property tax levy street improvement 9%, Water increase 10%, Sewer 9%, Storm sewer 12%. Everyone one of these are increases! 9A MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title /Subject: Appeal Compliance Deadlines for Nuisance Violation Property Owners: James and Constance Quast Property: 24800 Smithtown Road Meeting Date: Monday, March 11, 2019 Prepared by: Marie Darling, Planning Director Attachments: Notice to Correct Applicants' Appeal Background: City staff received resident complaints regarding nuisance smell and particulates produced by an outside wood - burning furnace on the subject property in violation of City Code section 501.04, which states: "The following are hereby declared to be nuisances affecting health:... Subd. 10. The emission of smoke, gas, soot, dust, or cinders, or other noxious and offensive fumes, in frequency or quantities as to render the enjoyment of property unpleasant, unhealthy, or uncomfortable to a person of ordinary sensibilities." After inspecting the property and monitoring air quality sensors that were installed near the property, staff sent a violation letter with two compliance deadlines: Submit a plan by February 20, 2019 indicating what corrections would be made • Complete the corrections by March 11, 2019 The property owners indicate the furnace is the sole heating source for the home during the winter and request additional time to provide the plan and corrections. The applicants stopped in to meet with me before the February 20, 2019 deadline. At the meeting, they indicated that they are looking at ways to either modify the existing furnace or may be willing to look at options to replace it. Their letter also indicates that they will be talking with others that have woodburning furnaces to see what they have done to avoid the same issues. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Their letter also indicates that they cannot modify the furnace until they can get lift equipment to their property and there is currently too much snow to get the equipment to the furnace. Outdoor woodburning furnaces are permitted to be used between the dates of October 15 -May 16. Action Requested: Staff respectfully recommends the City Council approve an extension until April 1, 2019 to give the applicants additional time to complete their plan for compliance. Staff will report back on this item at the April 8, City Council meeting. Staff further recommend that the applicants be given until April 30, 2019 to either: 1) modify the furnace to remove the nuisance emissions or 2) replace it with a code compliant furnace. Action on an appeal would require a simple majority of attending Councilmembers. Mr. James Quast 24800 Smithtown Road Shorewood, MN 55331 5755 Country Club Road ® Shorewood, Minnesota 55331 ® 952- 960 -7900 Fax: 952- 474 -0128 ® www.d.shorewood.mn.us ® dtyha11 @ci.shorewood.mn.us February 8, 2019 PROPERTY LOCATION: 24800 Smithtown Rd PROPERTY IDENTIFICATION NO.: 33- 117 -23 -24 -0007 NOTICE TO CORRECT Offensive and Unhealthy Substances NOTICE IS HEREBY GIVEN that there exists a condition on the above referenced property that is in violation of Section 501.04, Subd. 10 of the Shorewood City Code (copy enclosed). The offensive matter to be corrected includes the amount of smoke and fine particulates released from the wood burning furnace/heater that is currently located on the east side of your property. Staff has received numerous complaints and has been monitoring the air quality in the neighborhood. We have documented several instances where the air quality index on properties to the east and south has exceeded the air quality to the extent to render the enjoyment of the adj acent properties unpleasant, unhealthy or uncomfortable to person of ordinary sensibilities in violation of the above code section. You are hereby required to submit a plan to correct the above - described emissions within ten days (February 20, 2019 to allow for USPS delivery of this notice) outlining corrections that may take no longer than 30 days (March 11, 2019). Failure to provide these deadlines as indicated above would result in enforcement action consistent with Section 104 of City Code (attached), including penalties starting at $100 per offense. x x x PLEASE GIVE THIS MATTER YOUR IMMEDIATE ATTENTION x x x You may contact me at 952- 906 -7912 or planninggci.shorewood.mn.us with questions. Sincerely, Marie Darling, AICP Planning Director Enclosures James and Constance Quast 24800 Smithtown Road Shorewood, MN 55331 March 4, 2019 Shorewood City Council Attn: City Council Members 5755 Country Club Road Shorewood, MN 55331 Dear City Council Members; In February, we received a "Notice to Correct" about the smoke emission from our outdoor wood furnace. In response to this notice, we have contacted the Planning Director, Marie Darling. After discussing the concerns of the neighbors and possible solutions to the problem it we came apparent that we would not be able to implement any substantial corrections before the dead line. We were told that we could request an extension to the deadline of March 11, 2019 from the city council Currently, the wood furnace is our only source of heat in the winter. Therefore, if we are restricted from using it, we will be without a heat source for the remaining winter months. We have already implemented some changes like adding a blower to the air intake of the furnace. This will help increase the speed at which the burn takes place so that it reaches the maximum temperature level quicker. This helps in limiting the amount of smoke released during burn time. Some of the other solutions that we have come up with are listed below. 1. Placing an additional smoke stack to the chimney. We currently have the extra smoke stack but in order to put it on, we need to be able to access the chimney with an aerial lift. We will not be able to do this until Spring due to the large amounts of snow around the furnace. It is unsafe to bring a lift in at this time. 2. Working with the distributor to come up with other solutions or ways to limit the smoke released by the furnace. Also talking other owners of similar furnaces on solutions they have found to reduce the smoke emissions When we were first looking into installing the wood furnace, we had contacted the city to see if there would be any issue to installing this type of furnace. After reviewing all the information that we gave them on this type of furnace, we received proper permits from the city. We are now petitioning the city to extend the deadline so that we are not deprived heat for the remaining winter months and to give us time to work on finding a solution for the concerns expressed by our neighbors. Thank you for considering our request at this meeting. Sincerely, C _C James Quast Constance Quast I M M City of Shorewood Council Meeting Item Title/Subject: City Bronze SolSmart Designation 10 A.1 Meeting Date- Monday, March 11, 2019 MEETING Prepared By- Julie Moore, Communications/Recycling Coordinator TYPE Reviewed By- Greg Lerud, City Administrator REGULAR Phe Cii y of Shorewood Ihas Ireceived a EIroinze desiginaHoin Frorn ihe IlN« Hoinal SOISrnairl program For Irinakliing !i fas eir and easier For hornes and Ibusinesses k) go solair, PhiE; desiginaHoin recoginizes �he ci�y For �akiing sieps k) encourage solair energy gir(Wh and k) rernove obsiacles k) solair developrneinL SolSmart-is Iled Ike y Phe Solar uindaHoin and ihe Ilin eirlrn« Hoinal Cii y/Couinr Mainagerneinr nergy AsSociaHoin (ICMA) and Funded �by �he LLS, [)epairlrnein� of E nergy Solar EE 1'ec1hinologies Office, More ihain 150 6!Hes, couinHes, and sirinall k)wins Ihave achieved SOISrnairl desiginaHoin since ihe prograrn launched lin 2016..the work ihe ciis Iha doIne �hirough updaHing pIracHces and liIrefoIrlrin aHoin liIrn our IkeuliIIdliIng and IpII« inining depairlrneini allows local hornes and Ibusinesses k) ob aiin affordable, clean, and Irelliable elec.�iriciiy ihirough solair, 1.() Irece1ive desiginaHoin' CiHes and couinHes rinake chainges k) �heiir local pirocesseE;, k) reduce ihe Hirine and rinoiney !i cakes k) lilrnsiall a solair energy sys ern, Phis lincludeE; evaluaHing local perriniftling processes and plainining and zoiniling procedures uses objecHve ciriieiria k) award cornrnuiniHes poiinis Ike «sed on ihe acHoins ihey iake k) reduce barriers k) solair energy developrneinL CornrnuiniHes i:ha cake sufficiein ac Hoin are desigina�ed eiiheir gold, silver, or IbroInze, The cii y will coinHinue k) develop pirojec s,' such as Financial linceinHves and educaHoin oppoirluiniHes, k) Irinake !i rinore affordable For our cornrnuiniiy k) add solair and k) achieve Further SOISrnairl III vels of desiginaHoin, Connection to Vision/Mission- Consistency in providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Mission Statement. The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 Marie Darling ,t „�... From: U.S. Census Bureau < census @subscriptions.census.gov> Sent: Thursday, February 28, 2019 11:03 AM To: Planning Subject: How the 2020 Census Will Invite Everyone to Respond 5% of households Will toeolve their census Invitallolt In Ilia rn,ail. 0 Almost 5°r QF hn s rff lids Will r +” lyP thPtl IFTMAHOb when a ffr:i r t7h� ttr p, It OC P7t tl1W',Q Z�ti ` %, till MAlortlp chi h wat%r:.& In•hp' Prat tr t� I siialH at ihen in sn w phyalc,l la l(Non (ilk rft.A Lsv t•-D ti+ or m raa rc Frei +y.aPti - &i'd by na4urai ors 1slars). l ems= iIIzi i 1` {5 a1 houf0hnUN -- ViOl h,. caumb7d Ln pvrinn by A een: u G Acr, snit iA of aadr-r�r.11O to mnpond an therT oayn. We do this K VY,?fy Ivtft ttv.a ;?1 pA- 0 ncithern I"Anr,ip`mmA Ala*a, ar�S In".t1VAAm4e[anH =i 9ndsa,§1th,1A a5$ to hra r tholatl In ll reaii. 1 Every household will have the option of responding online, by mail, or by phone. What to Expect in the Mail When it's time to respond, most households will receive an invitation in the mail. { i Depending on how i likely your area is to respond online, you'll receive either an invitation l Nearly every household will receive an invitation encouraging you to to participate in the 2020 Census from either a respond online or an postal worker or a census worker. invitation along with Most areas of the country are likely to respond a paper online, so most households will receive a questionnaire. letter asking you to go online to complete the census questionnaire. Letter Invitation We plan on working — - - - - -- - - -- - - -- -- - -- - - - - - -- with the U.S. Postal _ Service to stagger the delivery of these March 1-2 -20 An invitation to respond invitations over online to the 2020 Census; several days. (some households will also receive paper This way we can questionnaires.) spread out the larh -24 A reminder letter. number of users responding If you haven't online. responded yet: And we'll be able to March 26- AIJri1'3 A reminder postcard. serve you better if J COI S A6 A remainder letter and you need help over paper questionnaire. the phone. iApfl 116o: -7 A final reminder postcard before we follow up in person. Note: We have special procedures to count people who Areas that are less likely to respond online will receive a paper questionnaire along with their invitation. The invitation will also include information about how to respond online or by phone. 2 don't live in households, such as students living in university housing or people experiencing homelessness. There are many more ways you can stay connected with us! Join the conversation on social media by following us on: SUBSCRIBER SERVICES: Subscriber Settings I Remove me from All Subscriptions I Help This man official email from the u�. Census Bureau. n you have any questions o, comments, please contact uv