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04-08-19 CC Reg Mtg Agenda PacketCITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, APRIL 8, 2019 AGENDA 1. CONVENE CITY COUNCIL MEETING A. Roll Call 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Mayor Zerby_ Johnson_ Labadie_ Siakel_ Sundberg_ 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS B. Review Agenda Attachments 2. CONSENT AGENDA — Motion to approve items on the Consent Agenda & Adopt Resolutions Therein: A. City Council Regular Meeting Minutes from March 25, 2019 Minutes B. Approval of the Verified Claims List Claims List C. Liquor License Renewals City Clerk Memo Resolution 19 -037 D. Approval of Multiple Dock Facility License - Shorewood Yacht Club Planning Staff Memo 3. MATTERS FROM THE FLOOR (No Council Action will be taken) 4. PUBLIC HEARING 5. REPORTS AND PRESENTATIONS 6. PARKS 7. PLANNING 8. ENGINEERING /PUBLIC WORKS A. JPA with Chanhassen City Engineer Memo Resolution 19 -038 B. Accept Quotes for Lift Station 13 Repairs Public Works Director Memo Resolution 19 -039 9. GENERAL /NEW BUSINESS 10. STAFF AND COUNCIL REPORTS CITY COUNCIL REGULAR MEETING AGENDA — April 8, 2019 Page 2 A. Administrator and Staff 1) Investments 1 sc Quarter 2019 Report 2) Nuisance Violation at 24800 Smithtown Road — Verbal Report from Planning Director B. Mayor and City Council 11. ADJOURN CITY OF SHOREWOOD CITY COUNCIL REGULAR MEETING MONDAY, MARCH 26, 2019 MINUTES CONVENE CITY COUNCIL REGULAR MEETING Mayor Zerby called the meeting to order at 7:00 P.M. A. Roll Call 2A 5755 COUNTRY CLUB ROAD COUNCIL CHAMBERS 7:00 P.M. Present. Mayor Zerby; Councilmembers Siakel, and Sundberg; City Attorney Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon; Planning Director Darling; Director of Public Works Brown; and, City Engineer Fauske Absent: Councilmembers Labadie and Johnson B. Review Agenda Siakel moved, Sundberg seconded, approving the agenda as presented. Motion passed 3/0. 2. CONSENT AGENDA Mayor Zerby reviewed the items on the Consent Agenda. Siakel moved, Sundberg seconded, Approving the Motions Contained on the Consent Agenda and Adopting the Resolutions Therein. A. City Council Work Session Minutes of March 11, 2019 B. Regular Meeting Minutes of March 11, 2019 C. Approval of the Verified Claims List D. Accept Improvements and Authorize Final Payment for 2017 Pavement Reclamation Project — Howards Point Road, Kathleen Court, Oak Ridge Circle, Summit Avenue, Echo Road — City Project 17 -13, RESOLUTION 19- 028, "A Resolution Accepting Improvements and Authorizing Final Payment for the 2017 Street Reclamation Project (Howards Point Road, Kathleen Court, Oak Ridge Circle, and Summit Avenue). City Project 17 -13 ". E. Accept Quote: Court Maintenance Cathcart/Silverwood Parks, RESOLUTION 19 -029 "A Resolution Approving Resurfacing of Cathcart and Silverwood Tennis /Basketball Courts and Accepting the Quote from Dermco- Lavine Construction." Motion passed 3/0. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 2 of 7 3. MATTERS FROM THE FLOOR A. Don Aslesen: Freeman Park Drainage Don Aslesen, 26055 Shorewood Oaks Drive, noted that he has been a resident for twenty -five years and gave a brief history of the Shorewood Ponds development and the tendency for water to enter their neighborhood between the Freeman Park ballfields one and two. He stated that he has worked with WSB and Public Works Director Brown to alleviate some of the water issues. He explained that putting in a French drain and paving the Freeman Park parking lot and path has helped. He reviewed the rain event that happened in June of 2014. He stated that Public Works Director Brown had surmised that there may be a direct connection between some of the sump baskets in the homes in the neighborhood and the storm drains. He stated that he had a contractor run a camera up the storm drain and found that his theory was correct and that his home is connected directly to the storm drain and suspects that other homes in the area may also be connected. He stated that he would like to suggest that the connection be capped or that a backflow preventer be installed. Mayor Zerby thanked Mr. Aslesen for bringing the Council up to date on what is happening in his neighborhood. Public Works Director Brown noted that Barr Engineering is doing the comprehensive study on the west side of Shorewood and this area was highlighted as an area of study. He stated that he expects the study to be completed by August or September. 4. PUBLIC HEARING - NONE 5. REPORTS AND PRESENTATIONS A. Jim Lundberg, Executive Director of LMCC Jim Lundberg, Executive Director of LMCC gave a brief history on the LMCC and noted that it was formed in 1984 as a Joint Powers Agreement. He reviewed the LMCC services, costs, programing and noted that there are two channels available in HD. He showed a brief video that highlighted some of the things that can be seen on LMCC. Tom Lesser, Shorewood citizen representative on the LMCC Board, thanked the Council for appointing him to this role representing the City. He stated that over the last year, LMCC produced 330 community video productions and 279 government meetings. He recommended people go take a look at the high - quality programs that are being locally produced. He stated that there is an increasing trend towards "cord cutting" and noted that LMCC has seen about a three percent annual decline in cable subscribers. He stated that this decline has been factored in as part of their annual budget process. He noted that the existing franchise agreement has five years remaining. Mayor Zerby thanked Mr. Lesser for his work on the LMCC. 6. PARKS A. Report by Commissioner Mangold on March 12, 2019 Parks Commission Meeting CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 3 of 7 Commissioner Mangold gave an overview of the March 12, 2019 meeting as reflected in the meeting minutes. He reported that Tim Hirner has already been a great addition to the Commission. He noted that he had been re- appointed Chair of the Commission and Ed Rock was appointed Vice Chair. He noted that the Commission made a recommendation to paint the existing Merry -Go -Round at Freeman Park and keep it, but Planning Director Darling has informed him that the materials of the Merry go Round may not accept the paint. He stated that the topic of the tennis courts at Badger Park have repeatedly come up in Commission meetings. He explained that the Commission understands the budgeting reasons of why staff chose to put off completing the tennis courts, but wants to make it clear to the Council that they believe the bidding process should happen in 2019 and be the top priority for work to be completed in 2020 in order for Badger Park to be fully completed. B. Order Equipment for Freeman Park South Playground Planning Director Darling stated that the Park Commission would like to rehabilitate the existing playground in order to update and improve the appearance of the playground. She reviewed the suggested new equipment, the engineered wood fiber, and the concrete border. She noted that the CIP had originally estimated $100,000 for this project, but they are keeping the costs at a minimum in order to use the remaining funds on another park project. Sundberg moved, Zerby seconded, Approving RESOLUTION NO -19 -030, "A Resolution Accepting the Quote from Minnesota Wisconsin Playground for Equipment Replacement for Freeman Park South Playground." Motion passed 3/0. C. Accept Plans and Authorize Bids for Badger Park Playground Planning Director Darling explained the location of the proposed work site for the trails, the playground, the rest room building, and the picnic shelter. She noted that the playground equipment and the poured in place rubber surfacing has already been purchased. She noted that the cost for the site work was originally estimated at $167,000, however because the City has gone over their threshold of allowed disturbance, the Minnehaha Creek Watershed District is requiring additional stormwater treatment on site. She stated that this change will bring the estimate cost up to about $206,000. She reviewed the suggested shelter and restroom designs and noted that they will be reviewed by the Planning Commission at their next meeting. Mayor Zerby noted that if a raingarden was part of the stormwater treatment plans, he thinks this would be a good area to have one as a demonstration, so people can see what a raingarden is and how it functions. He noted that there are grants available for residents who want to build one and suggested that grant money may also be available to cities. Siakel moved, Sundberg seconded, to Approve RESOLUTION NO. 19 -031, "A Resolution Approving Plans and Authorizing Advertisement for Bids for improvements at Badger Park Playground Site Work, City Project 19 -01." Motion passed 3/0. 7. PLANNING A. Report by Commissioner Gorham on March 5, 2019 Planning Commission Meeting Commissioner Gorham gave a brief overview of the Planning Commission meeting from March 5, 2019, as reflected in the minutes. He explained that the Planning Commission would like to CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 4 of 7 take more time to look in greater detail at the lighting ordinance. He noted that Dustin Maddy had been appointed as Chair and Marc Reidel as Vice - Chair. B. Setback Variance Swimming Pool and Patio, 6035 Spruce Hill Court Planning Director Darling gave a brief background of the application, why it had been sent back to the Planning Commission and was now back before the Council a final time. She explained that the Planning Commission had recommended approval of the variance request in a three to two vote. She reviewed the changes that had been made in the recommended conditions. Councilmember Sundberg stated she was satisfied with the recommendation by the Planning Commission. Councilmember Siakel stated that she agrees with the dissenting Commissioners that the applicant did not adequately meet the criteria for practical difficulty. Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 19 -032, "A Resolution Approving Variances for Tim and Sally Butler for Property Located at 6035 Spruce Hill Court." Motion passed 2/1 ( Siakel). C. Lot Line Rearrangement and Lot Area Variance, 25875 Valleywood Lane and 5550 Meadowview Road Planning Director Darling explained that the lot line rearrangement and variance is to correct an encroachment and title issue between these two properties. She stated that the Planning Commission voted unanimously to recommend approval. Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 19 -033, "A Resolution Approving Lot Line Adjustment (Lot Division /Consolidation) and Variance for Properties at 25875 Valleywood Lane and 5550 Meadowview Road." Motion passed 3/0. D. Minor Subdivision at 24775 Glen Road Planning Director Darling explained that this lot had formerly been two lots that were consolidated prior to the construction of the existing home. She stated that the applicant would like to divide the lot again but noted that the wetland delineation will need to occur before the subdivision is recorded and the wetland delineation cannot occur until growing season. She stated that the plans will decrease impervious surface over the existing. She stated that staff and the Planning Commission recommend approval of this minor subdivision. Siakel moved, Sundberg seconded, Adopting RESOLUTION NO. 19 -034, "A Resolution Approving Subdivision of Property for Melanie Hermann at 24775 Glen Road, subject to the outlined conditions and all subdivision regulations being met." Motion passed 3/0. E. Direction on Potential Lighting Amendments Planning Director Darling explained some of the discussion that the Planning Commission held regarding lighting concerns raised by a resident that lives near Shorewood Landing. She stated that the Planning Commission has requested that the City consider additional regulations concerning light sources, uplight and glare restrictions, additional hooding /shielding requirements, CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 5 of 7 a maximum amount of lumens for signs and commercial sites, and commercial lighting levels overall. She stated that the Planning Commission was split on whether to apply nuisance lighting restrictions to holiday lighting. She stated that there is also some language in the existing ordinance that should be cleaned up because it refers to "incandescent bulbs ". She explained that she would like Council direction in order to continue working on these potential changes. Mayor Zerby stated that output is important and easy for the City to look and supports cleaning up the outdated language as well. Councilmember Siakel asked if "output" was only in reference to commercial usage and not residential. Mayor Zerby stated that he thinks commercial is where it is needed, not residential usage. 8. ENGINEERING /PUBLIC WORKS A. Change Order 3 Boulder Bridge Motor Control Center Project Public Works Director Brown explained that the Boulder Bridge Motor Control Center project is nearing completion. He stated that this change order is for a change to a monitored chemical feed system. He noted that even with this change order, this project is coming in well under budget. Zerby moved, Sundberg seconded, Adopting RESOLUTION NO. 19 -035, "A Resolution Approving Change Order Number 3 for the Boulder Bridge Motor Control Center Replacement Project, City Project 18 -01." Motion passed 3/0. 9. GENERAL /NEW BUSINESS A. Sale of 22000 Stratford Place City Administrator Lerud stated that in July of 2018, the Council had approved the sale of this lot to a buyer who wanted to construct a single - family home on the property. He stated that after the buyer did soil testing, the soil conditions are poor and the foundation will require significant modification so he is asking that the purchase price be reduced by ten thousand dollars. Staff is recommending approval. Sundberg moved, Zerby seconded, Adopting RESOLUTION NO. 19 -036, "A Resolution Approving an Amendment to the Purchase Agreement for a City -Owned Parcel Located at 22000 Stratford Place." Motion passed 3/0. B. Utility Rates Finance Director Rigdon explained that at the Council retreat in February there was discussion about the possibility of rate increases for utilities. He reviewed the details of the suggested increases and noted that they are about eight percent. He noted that the water fund is close to breaking even, but the cash balances have been decreasing over the past five years. He explained that a few of the reasons for the reduction in cash balances are things such as non - operating costs like debt service payments and those annual payments are $285,000 for the water revenue bond. He stated that another reason is the one - million - dollar loan that funded the Tax CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 6 of 7 Increment Financing (TIF) district for the Shorewood Landing watermain extension. He explained that there was also a lease purchase for the Fire Department on a ladder truck to be repaid through 2022. He noted that the sewer fund currently has about two and one half million dollars, but there are projects coming up that will deplete those funds. He stated that the recommended ordinance does not lock the City into the rate increases but does say that they will be reviewed annually. Councilmember Siakel stated that this is well thought out and is something the City has been talking about. She stated that she supports the ordinance. Councilmember Sundberg asked how he had determined the increase for the low- income water service costs. Finance Director Rigdon stated that he followed prior year percentages in his calculations. Siakel moved, Sundberg seconded, Accepting the Utility Rate Review and Adopting ORDINANCE 563, "An Ordinance Titled "Utility Service Charges "." Motion passed 3/0. 10. STAFF AND COUNCIL REPORTS A. Administrator and Staff Year -end General Fund Report Finance Director Rigdon stated that the annual financial audit has essentially been completed. He stated that the report is officially considered unaudited and subject to review. He gave a brief overview of the year -end General Fund Report. He noted that there is no formal action needed tonight because the Council will be seeing a report from the auditor in April. 2. Severe Weather Awareness Week City Administrator Lerud reminded the Council that Severe Weather Awareness week is April 8 - April 12, 2019 and during that week there will be a Statewide tornado drill that will take place on April 11 at 11:45 a.m. and 6:45 p.m. Other Public Works Director Brown stated there is still flooding at the intersection of Grant Lorenz Road and Noble Road. He stated that they will continue to monitor the situation and will remove the barriers when it is safe to do so. He commended his staff for their work in this difficult and busy season. Mayor Zerby asked about the bumpy roads throughout the City. Public Works Director Brown stated that they are asking for patience because with the wet conditions it has been a bad year for pot holes and noted that they do have crews out patching them as they have time. He stated that seasonal weight restrictions have been put on and they are being enforced. Mayor Zerby stated that much of the silt fencing on the golf course development has disappeared and there appears to be quite a bit of dirt on the roads. He asked if the City can look and make sure that the sites are being contained. CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES March 25, 2019 Page 7 of 7 City Clerk Thone stated that the Spring Clean Up and Shred events will be on May 18, 2019. She stated that the 2018 -2019 Photo Contest has just wrapped up and there were a lot of great submissions. City Administrator Lerud noted that Councilmember Labadie had attended the Excelsior Fire District Board meeting and asked him to update the Council. He gave a brief overview of the meeting and noted that Fire Chief Gerber's last day is March 28, 2019 and noted that Interim Fire Chief Ken Prillaman had been hired. B. Mayor and City Council - NONE 11. ADJOURN Sundberg moved, Siakel seconded, Adjourning the City Council Regular Meeting of March 25, 2019, at 8:35 P.M. Motion passed 3/0. ATTEST: Scott Zerby, Mayor Sandie Thone, City Clerk #2 B MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Verified Claims Meeting Date: April 8, 2019 Prepared by: Michelle Nguyen, Senior Accountant Greg Lerud, City Administrator Joe Rigdon, Finance Director Attachments: Claims lists Policy Consideration: Should the attached claims against the City of Shorewood be paid? Background: Claims for council authorization. 65321- 65348 & ACH 410,056.06 Total Claims $410,056.06 We have also included a payroll summary for the payroll period ending March 31, 2019. Financial or Budget Considerations: These expenditures are reasonable and necessary to provide services to our residents and funds are budgeted and available for these purposes. Options: The City Council is may accept the staff recommendation to pay these claims or may reject any expenditure it deems not in the best interest of the city. Recommendation / Action Requested: Staff recommends approval of the claims list as presented. Next Steps and Timelines: Checks will be distributed following approval. Account Number Debit Amount Credit Amount Description FUND 101 General Fund 101 -00- 1010 -0000 0.00 64,260.81 CASH AND INVESTMENTS 101 -13- 4101 -0000 12,003.03 0.00 FULL -TIME REGULAR 101 -13- 4103 -0000 1,301.55 0.00 PART -TIME 101 -13- 4121 -0000 997.83 0.00 PERA CONTRIB - CITY SHARE 101 -13- 4122 -0000 1,001.97 0.00 FICA CONTRIB - CITY SHARE 101 -13- 4131 -0000 1,745.21 0.00 EMPLOYEE INSURANCE - CITY 101 -13- 4151 -0000 80.38 0.00 WORKERS COMPENSATION 101 -15- 4101 -0000 5,011.45 0.00 FULL -TIME REGULAR 101 -15- 4121 -0000 375.89 0.00 PERA CONTRIB - CITY SHARE 101 -15- 4122 -0000 389.03 0.00 FICA CONTRIB - CITY SHARE 101 -15- 4131 -0000 517.31 0.00 EMPLOYEE INSURANCE - CITY 101 -15- 4151 -0000 25.17 0.00 WORKERS COMPENSATION 101 -18- 4101 -0000 5,249.68 0.00 FULL -TIME REGULAR 101 -18- 4121 -0000 393.76 0.00 PERA CONTRIB - CITY SHARE 101 -18- 4122 -0000 409.30 0.00 FICA CONTRIB - CITY SHARE 101 -18- 4131 -0000 922.13 0.00 EMPLOYEE INSURANCE - CITY 101 -18- 4151 -0000 35.28 0.00 WORKERS COMPENSATION 101 -24- 4101 -0000 5,360.88 0.00 FULL -TIME REGULAR 101 -24- 4121 -0000 294.67 0.00 PERA CONTRIB - CITY SHARE 101 -24- 4122 -0000 376.17 0.00 FICA CONTRIB - CITY SHARE 101 -24- 4131 -0000 1,106.60 0.00 EMPLOYEE INSURANCE - CITY 101 -24- 4151 -0000 30.18 0.00 WORKERS COMPENSATION 101 -32- 4101 -0000 16,744.17 0.00 FULL -TIME REGULAR 101 -32- 4102 -0000 338.52 0.00 OVERTIME 101 -32- 4121 -0000 1,116.26 0.00 PERA CONTRIB - CITY SHARE 101 -32- 4122 -0000 1,229.42 0.00 FICA CONTRIB - CITY SHARE 101 -32- 4131 -0000 2,580.76 0.00 EMPLOYEE INSURANCE - CITY 101 -32- 4151 -0000 999.18 0.00 WORKERS COMPENSATION 101 -33- 4101 -0000 178.40 0.00 FULL -TIME REGULAR 101 -33- 4103 -0000 5.50 0.00 PART -TIME 101 -33- 4121 -0000 10.58 0.00 PERA CONTRIB - CITY SHARE 101 -33- 4122 -0000 27.14 0.00 FICA CONTRIB - CITY SHARE 101 -33- 4131 -0000 255.74 0.00 EMPLOYEE INSURANCE - CITY 101 -33- 4151 -0000 22.48 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (04/01/2019 - 12:25 PM) Page 1 Account Number Debit Amount Credit Amount Description 101 -52- 4101 -0000 689.83 0.00 FULL -TIME REGULAR 101 -52- 4121 -0000 48.96 0.00 PERA CONTRIB - CITY SHARE 101 -52- 4122 -0000 91.22 0.00 FICA CONTRIB - CITY SHARE 101 -52- 4131 -0000 727.87 0.00 EMPLOYEE INSURANCE - CITY 101 -52- 4151 -0000 88.85 0.00 WORKERS COMPENSATION 101 -53- 4101 -0000 1,158.80 0.00 FULL-TIME REGULAR 101 -53- 4103 -0000 56.38 0.00 PART -TIME 101 -53- 4121 -0000 86.93 0.00 PERA CONTRIB - CITY SHARE 101 -53- 4122 -0000 94.32 0.00 FICA CONTRIB - CITY SHARE 101 -53- 4131 -0000 23.46 0.00 EMPLOYEE INSURANCE - CITY 101 -53- 4151 -0000 58.57 0.00 WORKERS COMPENSATION FUND Total: 64,260.81 64,260.81 FUND 201 Shorewood Comm. & Event Center CASH AND INVESTMENTS 201 -00- 1010 -0000 0.00 2,163.94 CASH AND INVESTMENTS 201 -00- 4101 -0000 1,374.62 0.00 FULL -TIME REGULAR 201 -00- 4103 -0000 447.20 0.00 PART -TIME 201 -00- 4121 -0000 103.09 0.00 PERA CONTRIB - CITY SHARE 201 -00- 4122 -0000 140.18 0.00 FICA CONTRIB - CITY SHARE 201 -00- 4131 -0000 17.59 0.00 EMPLOYEE INSURANCE - CITY 201 -00- 4151 -0000 81.26 0.00 WORKERS COMPENSATION FUND Total: 2,163.94 2,163.94 FUND 601 Water Utility 601 -00- 1010 -0000 0.00 6,026.60 CASH AND INVESTMENTS 601 -00- 4101 -0000 4,207.13 0.00 FULL -TIME REGULAR 601 -00- 4105 -0000 192.84 0.00 WATER PAGER PAY 601 -00- 4121 -0000 327.19 0.00 PERA CONTRIB - CITY SHARE 601 -00- 4122 -0000 324.24 0.00 FICA CONTRIB - CITY SHARE 601 -00- 4131 -0000 823.91 0.00 EMPLOYEE INSURANCE - CITY 601 -00- 4151 -0000 151.29 0.00 WORKERS COMPENSATION FUND Total: 6,026.60 6,026.60 FUND 611 Sanitary Sewer Utility 611 -00- 1010 -0000 0.00 6,313.71 CASH AND INVESTMENTS 611 -00- 4101 -0000 4,501.42 0.00 FULL -TIME REGULAR 611 -00- 4102 -0000 96.42 0.00 OVERTIME 611 -00- 4105 -0000 192.84 0.00 SEWER PAGER PAY 611 -00- 4121 -0000 356.54 0.00 PERA CONTRIB - CITY SHARE 611 -00- 4122 -0000 341.74 0.00 FICA CONTRIB - CITY SHARE 611 -00- 4131 -0000 668.24 0.00 EMPLOYEE INSURANCE - CITY 611 -00- 4151 -0000 156.51 0.00 WORKERS COMPENSATION PR - G/L Distribution Report (04/01/2019 - 12:25 PM) Page 2 Account Number Debit Amount Credit Amount Description FUND Total: 6,313.71 6,313.71 FUND 621 Recycling Utility 621 -00- 1010 -0000 0.00 400.89 CASH AND INVESTMENTS 621 -00- 4101 -0000 282.22 0.00 FULL -TIME REGULAR 621 -00- 4121 -0000 21.17 0.00 PERA CONTRIB - CITY SHARE 621 -00- 4122 -0000 20.68 0.00 FICA CONTRIB - CITY SHARE 621 -00- 4131 -0000 75.14 0.00 EMPLOYEE INSURANCE - CITY 621 -00- 4151 -0000 1.68 0.00 WORKERS COMPENSATION FUND Total: 400.89 400.89 FUND 631 Storm Water Utility 631 -00- 1010 -0000 0.00 3,170.74 CASH AND INVESTMENTS 631 -00- 4101 -0000 2,545.98 0.00 FULL -TIME REGULAR 631 -00- 4121 -0000 181.12 0.00 PERA CONTRIB - CITY SHARE 631 -00- 4122 -0000 176.49 0.00 FICA CONTRIB - CITY SHARE 631 -00- 4131 -0000 186.90 0.00 EMPLOYEE INSURANCE - CITY 631 -00- 4151 -0000 80.25 0.00 WORKERS COMPENSATION FUND Total: 3,170.74 3,170.74 FUND 700 Payroll Clearing Fund 700 -00- 1010 -0000 82,336.69 0.00 CASH AND INVESTMENTS 700 -00- 2170 -0000 0.00 38,797.26 GROSS PAYROLL CLEARING 700 -00- 2171 -0000 0.00 9,718.11 HEALTH INSURANCE PAYABLE 700 -00- 2172 -0000 0.00 4,832.90 FEDERAL WITHHOLDING PAYABLE 700 -00- 2173 -0000 0.00 2,472.14 STATE WITHHOLDING PAYABLE 700 -00- 2174 -0000 0.00 9,243.80 FICA/MEDICARE TAX PAYABLE 700 -00- 2175 -0000 0.00 8,052.79 PERA WITHHOLDING PAYABLE 700 -00- 2176 -0000 0.00 5,594.92 DEFERRED COMPENSATION 700 -00- 2177 -0000 0.00 1,811.08 WORKERS COMPENSATION 700 -00- 2179 -0000 0.00 95.00 SEC 125 DEP CARE REIMB PAYABLE 700 -00- 2180 -0000 0.00 665.62 LIFE INSURANCE 700 -00- 2182 -0000 0.00 343.07 UNION DUES 700 -00- 2183 -0000 0.00 710.00 HEALTH SAVINGS ACCOUNT FUND Total: 82,336.69 82,336.69 Report Total: 164,673.38 164,673.38 PR - G/L Distribution Report (04/01/2019 - 12:25 PM) Page 3 Accounts Payable Completer Check Proof List by Vendor User: mnguyen .. Printed: 04/03/2019 - 3:08PM .r"yw -',' City of Batch: 00001.04.2019 - CC -04 -08 -2019 Shorewood Invoice No Description Amount Payment Date Acct Number Reference Vendor: 364 ACCELA, INC. Check Sequence: 1 ACH Enabled: True INV- ACC44279 Web Payments - Online Bills 32.00 04/08/2019 601 -00 -4450 -0000 INV- ACC44279 Web Payments - Online Bills 32.00 04/08/2019 611 -00- 4450 -0000 Check Total: 64.00 Vendor: 105 ADVANCED IMAGING SOLUTIONS Check Sequence: 2 ACH Enabled: True INV191947 Monthly Maint - Konica Minolta 115.00 04/08/2019 101 -13- 4221 -0000 Check Total: 115.00 Vendor: 171 AE2S CONSTRUCTION, LLC Check Sequence: 3 ACH Enabled: False PV #2- Proj5481 P.V. #2 -Prof ect 5481 -Bout der Bridge MCC 6,810.14 04/08/2019 601 -00- 4680 -0000 PV #4- Proj5481 P.V. #4 -Prof ect 5481 -Bout der Bridge MCC 46,427.36 04/08/2019 601 -00- 4680 -0000 Check Total: 53237.50 Vendor: 12 AFSCME MN COUNCIL 5 - UNION DUES Check Sequence: 4 ACH Enabled: True April -2019 PR Batch 00001.04.2019 Union Dues 343.07 04/01/2019 700 -00- 2182 -0000 PR Batch 00001.04.2019 Union Dues Check Total: 343.07 Vendor: 817 ARCPOINT LABS OF EDEN PRAIRIE Check Sequence: 5 ACH Enabled: False 1472 Drug Test - Scott Schroeder 88.00 04/08/2019 101 -32- 4305 -0000 Check Total: 88.00 Vendor: 950 BARR ENGINEERING COMPANY Check Sequence: 6 ACH Enabled: False 23271686.00 -3 Stormwater Management Plan 469.50 04/08/2019 631 -00- 4303 -0000 Check Total: 469.50 Vendor: 136 CENTERPOINT ENERGY Check Sequence: 7 ACH Enabled: True 03 -29 -2019 20405 Knighsbridge Rd 121.45 04/08/2019 601 -00- 4394 -0000 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 03 -29 -2019 28125 Boulder Bridge 243.46 04/08/2019 601 -00- 4396 -0000 03 -29 -2019 24200 Smithtown Rd 880.83 04/08/2019 101 -32- 4380 -0000 03 -29 -2019 25200 Highway 7 219.68 04/08/2019 101 -52- 4380 -0000 03 -29 -2019 5755 Country Club Rd 297.03 04/08/2019 101 -19- 4380 -0000 79456885- 032519 5735 Country Club Rd 282.76 04/08/2019 201 -00- 4380 -0000 86501806- 032519 20630 Matter Rd 68.33 04/08/2019 101 -52- 4380 -0000 Check Total: 2,113.54 Vendor: 137 CENTURY LINK Check Sequence: 8 ACH Enabled: False 9524702294 -Ma19 952- 470 - 2294 -PW 62.27 04/08/2019 101 -32- 4321 -0000 9524706340 -Mr19 952- 474 - 6340 -CH 369.36 04/08/2019 101 -19- 4321 -0000 9524707819 -Ma19 952- 470 - 7819 -SSCC 125.79 04/08/2019 201 -00- 4321 -0000 New Line 9524709605 -Ma19 952- 474 - 9605- Amesbury 40.04 04/08/2019 601 -00- 4394 -0000 9524709606 -Ma19 952- 474 - 9606 - Amesbury 37.04 04/08/2019 601 -00- 4394 -0000 Check Total: 634.50 Vendor: 146 CITY OF MINNETONKA Check Sequence: 9 ACH Enabled: False 1stQIr -2019 5350 Vine Hill Rd 43.75 04/08/2019 601 -00- 4262 -0000 1stQIr -2019 5366 Vine Hill Rd 52.30 04/08/2019 601 -00- 4262 -0000 1stQIr -2019 5490 Vine Hill Rd 55.96 04/08/2019 601 -00- 4262 -0000 Check Total: 152.01 Vendor: 147 CITY OF MOUND Check Sequence: 10 ACH Enabled: True 2nd Qtr -2019 Fire Svc & Protection Payment 6,707.00 04/08/2019 101 -22 -4400 -0000 Quarterly Check Total: 6,707.00 Vendor: 148 CITY OF SHOREWOOD Check Sequence: 11 ACH Enabled: True 1stQIr -2019 5735 C[ry Club Rd -Utili ty Bill 164.34 04/08/2019 201 -00- 4380 -0000 Check Total: 164.34 Vendor: 573 COMPASS MINERALS AMERICA Check Sequence: 12 ACH Enabled: False 427735 Ice & Sand 1,695.76 04/08/2019 101 -33- 4245 -0000 428284 Ice & Sand 1,704.64 04/08/2019 101 -33- 4245 -0000 Check Total: 3,400.40 Vendor: 456 CORE & MAIN, LP Check Sequence: 13 ACH Enabled: False 7983055 Credit- Ref. Inv #7859870 -40.20 04/08/2019 601 -00- 4245 -0000 K262215 Kamlock Parts 395.90 04/08/2019 631 -00- 4245 -0000 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 3 Check Total: 355.70 Vendor: 5 EFTPS - FEDERAL W/H Check Sequence: 14 ACH Enabled: True PR -04 -01 -2019 PR Batch 00001.04.2019 Federal Income Tax 4,932.90 04/01/2019 700 -00- 2172 -0000 PR Batch 00001.04.2019 Federal Income 7 PR -04 -01 -2019 PR Batch 00001.04.2019 FICA Employee Portio 3,745.84 04/01/2019 700 -00- 2174 -0000 PR Batch 00001.04.2019 FICA Employee] PR -04 -01 -2019 PR Batch 00001.04.2019 FICA Employer Portioi 3,745.84 04/01/2019 700 -00- 2174 -0000 PR Batch 00001.04.2019 FICA Employer 1 PR -04 -01 -2019 PR Batch 00001.04.2019 Medicare Employee Pc 876.06 04/01/2019 700 -00- 2174 -0000 PR Batch 00001.04.2019 Medicare Emplo, PR -04 -01 -2019 PR Batch 00001.04.2019 Medicare Employer Po 876.06 04/01/2019 700 -00- 2174 -0000 PR Batch 00001.04.2019 Medicare Emplo, Check Total: 14,076.70 Vendor: 1032 JUSTIN EIBENHOLZL Check Sequence: 15 ACH Enabled: False 2019GardenFair 2019 Garden Fair Refund 25.00 04/08/2019 201 -00- 4248 -0000 Check Total: 25.00 Vendor: 989 ANDREW ERNEST ESLINGER Check Sequence: 16 ACH Enabled: False 2018 - Dental Refund - Nov & Dec -2018 Premium 89.10 04/08/2019 700 -00- 2184 -0000 Check Total: 89.10 Vendor: 179 EXCELSIOR FIRE DISTRICT Check Sequence: 17 ACH Enabled: False 2019 -ID Photo ID 7.00 04/08/2019 101 -19- 4400 -0000 2nd Qtr -2019 Building 68,082.52 04/08/2019 101 -22 -4620 -0000 2nd Qtr -2019 Operations 94,909.82 04/08/2019 101 -22 -4400 -0000 Check Total: 162,999.34 Vendor: 903 FIRST SCRIBE Check Sequence: 18 ACH Enabled: True 2480508 ROWay Web App- Monthly 75.00 04/08/2019 601 -00 -4400 -0000 2480508 ROWay Web App- Monthly 75.00 04/08/2019 611 -00 -4400 -0000 Check Total: 150.00 Vendor: 200 GOPHER STATE ONE CALL Check Sequence: 19 ACH Enabled: True 9030730 Monthly Rental 22.05 04/08/2019 601 -00 -4400 -0000 9030730 Monthly Rental 22.05 04/08/2019 611 -00 -4400 -0000 9030730 Monthly Rental 22.05 04/08/2019 631 -00 -4400 -0000 Check Total: 66.15 Vendor: 202 GRAINGER INC Check Sequence: 20 ACH Enabled: True 9131106362 Closet Rebuild Kit 91.11 04/08/2019 101 -32- 4245 -0000 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 4 Check Total: 91.11 Vendor: 206 TWILA GROUT Check Sequence: 21 ACH Enabled: True OfficeMax -03 -2019 Office Supplies 31.88 04/08/2019 201 -00- 4245 -0000 Check Total: 31.88 Vendor: 216 HENNEPIN COUNTY RECORDER & REGIS Check Sequence: 22 ACH Enabled: False Res -19 -032 Res -19- 032 -Variances located -6035 Spnice Hill 46.00 04/08/2019 101 -18 -4400 -0000 Record Check Total: 46.00 Vendor: 985 HENNEPIN COUNTY ACCOUNTS RECEIVA: Check Sequence: 23 ACH Enabled: False 1000128661 REC0001086- MonthlySubscription 15.00 04/08/2019 101 -24- 4303 -0000 RecordEase Payment 1000128661 REC0001086- MonthlySubscription 15.00 04/08/2019 101 -32- 4303 -0000 RecordEase Payment Check Total: 30.00 Vendor: 471 HENNEPIN COUNTY PROPERTY TAX Check Sequence: 24 ACH Enabled: False 2018 -Tax 2018 Tax - PID -35- 117 -23 -14 -0011 16.62 04/08/2019 101 -19 -4437 -0000 2018 -Tax 2018 Tax- PID -32- 117 -23 -42 -0005 6.78 04/08/2019 631 -00 -4437 -0000 2018 -Tax 2018 Tax- PID -32- 117 -23 -42 -0013 7.80 04/08/2019 631 -00 -4437 -0000 2018 -Tax 2018 Tax- PID -32- 117 -23 -42 -0004 6,637.72 04/08/2019 631 -00 -4437 -0000 Check Total: 6,668.92 Vendor: 896 HUEBSCH SERVICES Check Sequence: 25 ACH Enabled: True 4255733 SSCC Mats 32.00 04/08/2019 201 -00 -4400 -0000 4255733 City Hall Mats 99.62 04/08/2019 101 -19 -4400 -0000 4264580 SSCC Mats 32.00 04/08/2019 201 -00 -4400 -0000 4264580 City Hall Mats 106.62 04/08/2019 101 -19- 4400 -0000 Check Total: 270.24 Vendor: 608 HYDRO KLEAN Check Sequence: 26 ACH Enabled: True 61341A Televise Service 19,034.28 04/08/2019 611 -00 -4400 -0000 Check Total: 19,034.28 Vendor: 2 ICMA RETIREMENT TRUST - 302131 -457 Check Sequence: 27 ACH Enabled: False PR -04 -01 -2019 PR Batch 00001.04.2019 Deferred Comp Flat At 5,432.00 04/01/2019 700 -00- 2176 -0000 PR Batch 00001.04.2019 Deferred Comp F PR -04 -01 -2019 PR Batch 00001.04.2019 Deferred Comp Percen 162.92 04/01/2019 700 -00- 2176 -0000 PR Batch 00001.04.2019 Deferred Comp F AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True ACH Enabled: False AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 5 Check Total: 5,594.92 Vendor: 357 INDIGO SIGNWORKS, INC. Check Sequence: 28 59616 Sign 3,783.50 04/08/2019 201 -00 -4680 -0000 60762 Sign 419.50 04/08/2019 201 -00 -4680 -0000 Check Total: 4203.00 Vendor: 975 KELLY & LEMMONS, P.A. Check Sequence: 29 50733 Howards Point Dock Prosecution Matter 1,721.26 04/08/2019 101 -18- 4304 -0000 Check Total: 1,721.26 Vendor: 482 KUTAK ROCK, LLP Check Sequence: 30 2535594 General Corporate 1,850.00 04/08/2019 101 -16- 4304 -0000 2535631 Minnetonka Country Club 312.00 04/08/2019 450 -00- 4302 -0016 2535827 Organized Collection 58.50 04/08/2019 621 -00- 4304 -0000 2536422 Sale of 22000 Stratford Place 418.48 04/08/2019 450 -00 -4610 -0000 2536691 Shoerwood Ln Ravine Easement 351.00 04/08/2019 631 -00- 4304 -0000 2536728 5815 Club Lane 195.00 04/08/2019 101 -16- 4304 -0000 2537244 Grant Street ST Issues 604.50 04/08/2019 621 -00- 4304 -0000 Check Total: 3,789.48 Vendor: 286 MIDWEST MAILING SYSTEMS INC Check Sequence: 31 77880 Newsletter Postages 495.48 04/08/2019 101 -13- 4208 -0000 77880 Newsletter Svc 427.95 04/08/2019 101 -13 -4400 -0000 77900 Utility- Postage - lstQIr 360.50 04/08/2019 601 -00- 4208 -0000 77900 Utility -Svc - 1st Qtr 90.90 04/08/2019 601 -00- 4400 -0000 77900 Utility- Postage- 1st Qtr 360.50 04/08/2019 611 -00- 4208 -0000 77900 Utility -Svc - 1st Qtr 90.90 04/08/2019 611 -00- 4400 -0000 77900 Utility- Postage- 1st Qtr 360.50 04/08/2019 621 -00- 4208 -0000 77900 Utility- Svc - lstQIr 90.91 04/08/2019 621 -00- 4400 -0000 77900 Utility- Svc - lstQIr 90.91 04/08/2019 631 -00 -4400 -0000 77900 Utility- Postage - lstQIr 360.50 04/08/2019 631 -00- 4208 -0000 Check Total: 2,729.05 Vendor: 302 MINNESOTA POLLUTION CONTROL AGED Check Sequence: 32 SC3674 -2019 Wastewater Cert. Renewal -Bruce Stark -SC -3674 23.00 04/08/2019 611 -00- 4437 -0000 Check Total: 23.00 ACH Enabled: True ACH Enabled: False ACH Enabled: True ACH Enabled: True ACH Enabled: False AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 11 MINNESOTA DEPARTMENT OF REVENUE Check Sequence: 33 ACH Enabled: True 1st Qtr- 2019 -Sales Quarterly Water Sales Tax- 258.00 04/08/2019 601 -00- 2081 -0000 PR -04 -01 -2019 PR Batch 00001.04.2019 State Income Tax 2,472.14 04/01/2019 700 -00- 2173 -0000 PR Batch 00001.04.2019 State Income Tax Check Total: 2,730.14 Vendor: 7 MINNESOTA LIFE Check Sequence: 34 ACH Enabled: True April -2019 PR Batch 00001.04.2019 Life Insurance 649.62 04/01/2019 700 -00- 2180 -0000 PR Batch 00001.04.2019 Life Insurance Check Total: 649.62 Vendor: 303 MINNESOTA SECRETARY OF STATE -NOTAI Check Sequence: 35 ACH Enabled: False Criswell -2019 Notary-Nelia Criswell 120.00 04/08/2019 101 -13 -4433 -0000 Check Total: 120.00 Vendor: 305 MNSPECT, LLC Check Sequence: 36 ACH Enabled: True 7800 Special Svc -5815 Club Lane 750.00 04/08/2019 101 -24 -4400 -0000 Check Total: 750.00 Vendor: 310 MUNICI -PALS - CITY OF MAPLE GROVE Check Sequence: 37 ACH Enabled: False 2019 -Dues 2019 Membership Dues 40.00 04/08/2019 101 -13 -4433 -0000 2019 -Dues 2019- Munici -Pals Conf. May -2nd & 3rd 350.00 04/08/2019 101 -13- 4331 -0000 Check Total: 390.00 Vendor: 10 NCPERS GROUP LIFE INSURANCE Check Sequence: 38 ACH Enabled: False April -2019 PR Batch 00001.04.2019 PERA Life 16.00 04/01/2019 700 -00- 2180 -0000 PR Batch 00001.04.2019 PERA Life Check Total: 16.00 Vendor: 313 MICHELLE THU -THAO NGUYEN Check Sequence: 39 ACH Enabled: True March -2019 Mileage Reimbursement 118.88 04/08/2019 101 -15- 4331 -0000 Check Total: 118.88 Vendor: 325 ON SITE SANITATION -TWIN CITIES Check Sequence: 40 ACH Enabled: True 733686 Badger Pk -5745 Country Club Rd 61.85 04/08/2019 101 -52 -4410 -0000 733687 Cathcart Park -26655 W- 62nd ST 61.85 04/08/2019 101 -52 -4410 -0000 733688 Freeman Park -6000 Eureka Rd 185.54 04/08/2019 101 -52 -4410 -0000 733689 Silverwood Pk -5755 Covington R 61.85 04/08/2019 101 -52- 4410 -0000 733690 SS Skate -5355 St Albans Bay Rd 61.85 04/08/2019 101 -52 -4410 -0000 733691 Christmas Lk Rd-5625 Merry Ln 227.85 04/08/2019 101 -52 -4410 -0000 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 7 Check Total: 660.79 Vendor: 665 OPTUM BANK Check Sequence: 41 ACH Enabled: True PR -04 -01 -2019 PR Batch 00001.04.2019 HSA - OPTUM BANK 710.00 04/01/2019 700 -00- 2183 -0000 PR Batch 00001.04.2019 HSA - OPTUM B. Check Total: 710.00 Vendor: 9 PERA Check Sequence: 42 ACH Enabled: True PR -04 -01 -2019 PR Batch 00001.04.2019 MN -PERA Deduction 3,738.80 04/01/2019 700 -00- 2175 -0000 PR Batch 00001.04.2019 MN -PERA Dedu PR -04 -01 -2019 PR Batch 00001.04.2019 MN PERA Benefit Em 4,313.99 04/01/2019 700 -00- 2175 -0000 PR Batch 00001.04.2019 MN PERA Benet Check Total: 9,052.79 Vendor: 336 PURCHASE POWER Check Sequence: 43 ACH Enabled: True Refill- 03 -05 -19 Acct #8000 - 9000 - 0743 -8223 1,000.00 04/08/2019 101 -13- 4208 -0000 Refill- 03 -05 -19 Acct #8000 - 9000 - 0743 -8223 20.99 04/08/2019 101 -13- 4208 -0000 Check Total: 1,020.99 Vendor: 355 SHRED -N -GO INC Check Sequence: 44 ACH Enabled: False 89737 Shredded Svc 36.83 04/08/2019 101 -13 -4400 -0000 Check Total: 36.83 Vendor: 980 SHUTTERS N SHADES Check Sequence: 45 ACH Enabled: False SNS41935 Furnish & Install Solar Screen Shades 945.00 04/08/2019 201 -00- 4223 -0000 Check Total: 945.00 Vendor: 983 SILVER TREE PLUMBING & HEATING Check Sequence: 46 ACH Enabled: False 24485NiblickAlc Mech Permit Overpad Reftnwd -24485 Niblick AL 245.98 04/08/2019 101 -00- 3624 -0000 Check Total: 245.98 Vendor: 924 SOFTLINE DATA, INC. Check Sequence: 47 ACH Enabled: False 8538 2019 - 2020 Public Alert System 550.00 04/08/2019 101 -13 -4433 -0000 Check Total: 550.00 Vendor: 360 SOUTH LAKE MINNETONKA POLICE DEPA Check Sequence: 48 ACH Enabled: False 2nd Qtr-2019-DS Quarterly -Debt Service 53,314.00 04/08/2019 101 -21 -4620 -0000 Check Total: 53,314.00 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 296 STATE OF MN- MINNESOTA DEPARTMENT, Check Sequence: 49 ACH Enabled: False 1st Qtr -2019 Quarterly Water Siucharges 2,252.00 04/08/2019 601 -00- 2082 -0000 Check Total: 2252.00 Vendor: 657 SUMMIT COMPANIES Check Sequence: 50 ACH Enabled: True 1362696 5 yrs Internal Inspection Svc -SC & EC 2,005.00 04/08/2019 201 -00 -4400 -0000 1362933 5 yrs Internal Inspection Svc - City Hall 1,730.00 04/08/2019 101 -19 -4400 -0000 Check Total: 3,735.00 Vendor: 694 TIMESAVER OFF SITE SECRETARIAL, INC. Check Sequence: 51 ACH Enabled: True M24620 Council Meeting 180.00 04/08/2019 101 -13 -4400 -0000 M24620 Park Meeting 250.00 04/08/2019 101 -52 -4400 -0000 Check Total: 430.00 Vendor: 384 TOTAL PRINTING SERVICES Check Sequence: 52 ACH Enabled: False 12356 Newsletters 721.50 04/08/2019 101 -13 -4400 -0000 12356 Tree Sale Insert 161.25 04/08/2019 101 -52- 4351 -0000 Check Total: 882.75 Vendor: 388 UNIQUE PAVING MATERIALS CORP. Check Sequence: 53 ACH Enabled: True 42731 Cold Mix 816.75 04/08/2019 101 -32- 4250 -0000 Check Total: 816.75 Vendor: 1031 VICTORIA PLUMBING, INC. Check Sequence: 54 ACH Enabled: False 13548 Repair Frozen Pipe 445.10 04/08/2019 201 -00- 4223 -0000 Check Total: 445.10 Vendor: 486 WARNING LITES OF MINNESOTA, INC. Check Sequence: 55 ACH Enabled: False 208483 Flood Signage 583.15 04/08/2019 101 -32 -4410 -0000 Check Total: 583.15 Vendor: 974 THOMAS WADE WOODWARD Check Sequence: 56 ACH Enabled: True March -2019 Mileage 212.28 04/08/2019 101 -24- 4331 -0000 Check Total: 212.28 Vendor: 410 WSB AND AS SOCIATES, INC. Check Sequence: 57 ACH Enabled: True 0- 002925- 120 -34 Minnetonka Country Club 159.00 04/08/2019 450 -00- 4302 -0016 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference 0- 002925 -240 -25 Riviera Land & Shorewood Ln St 177.00 04/08/2019 404 -00 -4680 -0020 0- 002925- 300 -21 Badger Park Phase 2 1,031.50 04/08/2019 402 -00 -4680 -0000 0- 002925- 360 -18 Comp Plan Eng. Support -2040 97.00 04/08/2019 101 -18 -4400 -0000 0- 002925- 400 -18 Street Reclamation Improvement 138.00 04/08/2019 404 -00 -4680 -0027 R- 010930 - 000 -14 Shwd Ln Ravine Stabilization 198.75 04/08/2019 631 -00- 4303 -0000 R- 011308 -000 -8 Minnetonka Country Club 3rdAd 926.00 04/08/2019 450 -00- 4302 -0016 R- 012022 -000 -4 DataLink Maint & Web Editing 516.00 04/08/2019 101 -31- 4303 -0000 R- 012131 -000 -8 Woodhaven 2nd Outlet A Replat 397.32 04/08/2019 101 -31- 4303 -0000 R- 012809 -000 -6 Street Reclamation- Enchanted 20,435.50 04/08/2019 404 -00 -4680 -0023 R- 012957 -000 -4 Sewer Lining 1,463.00 04/08/2019 601 -00- 4303 -0000 R- 013163 -000 -3 23825 Lawtonka Dr Subdivision 81.75 04/08/2019 101 -00- 3414 -0000 R- 013226 -000 -2 Gen Eng Svc 4,000.00 04/08/2019 101 -31 -4400 -0000 R- 013234 -000 -2 Misc. Engineering Support 877.50 04/08/2019 101 -31- 4303 -0000 R- 013430 -000 -2 MST Svcs 805.00 04/08/2019 631 -00- 4302 -0009 R- 013659 -000 -1 24775 Glen Road 238.50 04/08/2019 101 -00- 3414 -0000 Check Total: 127.30 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 9 Check Total: 31,541.82 Vendor: 411 XCEL ENERGY, INC. Check Sequence: 58 ACH Enabled: True Stmt#631163510 C.H.Svcs 491.34 04/08/2019 101 -19- 4380 -0000 C.H.Svcs Stmt#631163510 P.W. Bldg Svc 362.96 04/08/2019 101 -32- 4380 -0000 P.W. Bldg Svc Stmt#631163510 P.W. Street Lights Svc 3,270.63 04/08/2019 101 -32- 4399 -0000 P.W. Street Lights Svc Stmt#631163510 Parks 1,031.61 04/08/2019 101 -52- 4380 -0000 Parks Stmt#631163510 Amesbury 129.34 04/08/2019 601 -00- 4394 -0000 Amesbury Stmt#631163510 Boulder Bridge 33.80 04/08/2019 601 -00- 4396 -0000 Boulder Bridge Stmt#631163510 S.E. Area Svc 3,035.86 04/08/2019 601 -00- 4398 -0000 S.E. Area Svc Stmt#631163510 Lift Station Street Lights - 1,678.67 04/08/2019 611 -00- 4380 -0000 L.S. Street Lights Stmt#631356366 24253 Smithtown Rd 1,181.25 04/08/2019 601 -00- 4395 -0000 24253 Smithtown Rd Stmt#631559980 5735 Country Club Rd 764.57 04/08/2019 201 -00- 4380 -0000 5735 Country Club Rd Stmt #631606519 5755 Country Club Rd 10.95 04/08/2019 101 -19- 4380 -0000 5755 Country Club Rd Stmt#631881135 5700 County Rd 19 41.40 04/08/2019 101 -32- 4399 -0000 5700 County Rd 19 Stmt#631881135 5700 County Rd 19 - Unit Light 199.23 04/08/2019 101 -32- 4399 -0000 5700 County Rd 19 - Unit Light Stmt#631978570 28125 Boulder Bridge Drive 360.63 04/08/2019 601 -00- 4396 -0000 28125 Boulder Bridge Drive Check Total: 9234.90 Vendor: 413 ZEE MEDICAL SERVICE Check Sequence: 59 ACH Enabled: True 54098025 First Aid Supplies 127.30 04/08/2019 101 -32- 4245 -0000 Check Total: 127.30 AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 410.056.06 Total of Ntunber of Checks: AP- Computer Check Proof List by Vendor (04/03/2019 - 3:08 PM) Page 10 2C MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title /Subject: Resolution 19 -037; 2019 Liquor License Renewals Meeting Date: Monday, April 8, 2019 Prepared by: Sandie Thone, City Clerk /Human Resources Director Reviewed by: Brenda Pricco, Deputy Clerk Attachments: Resolution 19 -037 Approving 2019 Liquor License Renewals Policy Consideration: Approval of 2018 Liquor License Renewals: Shorewood City Code Chapter 401, Liquor Regulations provides for consideration of licensing establishments to sell on and off -sale liquor in the city limits. Background: The following establishments are requesting council consideration in renewing their existing liquor licenses which expire on May 31, 2019: 1) Shorewood 2001 L.L.C, 23800 State Highway 7 Off - Sale /3.2 % DBA/Cub Foods Shorewood, MN 55331 2) American Legion 259 24450 Smithtown Road Club On -Sale DBA/Clarence Clofer Post Shorewood, MN 55331 3) Wine & Spirits by JD Inc 5660 County Rd 19 Off -Sale DBA/MGM Wine & Spirits Shorewood, MN 55331 4) Shorewood Liquor Inc. 23670 St Hwy 7 Off -Sale DBA/Shorewood Liquors Shorewood, MN 55331 5) Fat Jacks LLC 19215 MN Hwy 7 On -Sale Wine /3.2% DBA/Tino's Cafe Pizzeria Shorewood, MN 55331 Strong Beer /Sunday 6) Waterford Liquors, LLC 19905 Hwy 7 Off -Sale DBA/Waterford Liquors Shorewood, MN 55331 The licensees have submitted all the required documentation, met the insurance liability requirements, successfully passed background investigations, submitted the required licensing fees and met the State of Minnesota, Department of Public Safety, Alcohol and Gambling Enforcement requirements as well. Financial or Budget Considerations: Licensing fees as set forth in the City's fee schedule for liquor licenses have been collected. Recommendation /Action Requested: Staff respectfully recommends the city council approve liquor license renewals effective June 1, 2019 through May 31, 2020 for the above delineated establishments in the city limits. Motion, second, and simple majority vote required. Connection to Vision /Mission: Consistency in providing the community with quality public services and a variety of attractive amenities. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -037 A RESOLUTION APPROVING 2019 LIQUOR LICENSE RENEWALS WHEREAS, Shorewood City Code, Chapter 401 provides that no person may directly or indirectly, on any pretense or by any device, sell, barter, keep for sale, charge for possession, or otherwise dispose of alcoholic beverages as part of a commercial transaction without having obtained the required license or permit; and WHEREAS, in addition to the requirements set forth by the Minnesota Department of Public Safety, Alcohol and Gambling Enforcement Division, Shorewood City Code provides that the applicant shall complete an application for a liquor license, pay the required licensing fee, fulfill insurance coverage requirements and complete a successful background investigation; and WHEREAS, the following applicants successfully completed the application process, satisfying the requirements as delineated above for the issuance of liquor licenses issued for the period of one year, or that portion thereof, from June 1, 2019 to May 31, 2020, consistent with the requirements and provisions of Chapter 401 of the Shorewood City Code. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shorewood, the following licenses issued to the applicants as follows are approved: Applicant Shorewood 2001 L.L.C, Cub Foods American Legion 259 Clarence Clofer Post Wine & Spirits by JD Inc MGM Wine & Spirits Shorewood Liquor Inc. Shorewood Liquors Fat Jacks LLC Tino's Cafe Pizzeria Waterford Liquors LLC Waterford Liquors Address 23800 State Highway 7 Shorewood, MN 55331 24450 Smithtown Road Shorewood, MN 55331 5660 County Rd 19 Shorewood, MN 55331 23670 St Hwy 7 Shorewood, MN 55331 19215 MN Hwy 7 Shorewood, MN 55331 19905 Hwy 7 Shorewood, MN 55331 License Off - Sale /3.2 % Malt Liquor Club On -Sale Off -Sale Off -Sale On -Sale Wine /3.2% Strong Beer /Sunday Off -Sale ADOPTED BY THE CITY COUNCIL of the City of Shorewood this 8th day of April 2019. Scott Zerby, Mayor Sandie Thone, City Clerk #2D MEETING TYPE City of Shorewood Council Meeting Item Regular Meeting Title / Subject: Multiple Dock Facility License - Shorewood Yacht Club Applicant: Skipp LaJoy, representing the Shorewood Yacht Club Location: 23500 Smithtown Road Meeting Date: April 8, 2019 Prepared by: Patti Helgesen Reviewed by: Marie Darling, Planning Director Attachments: Multiple Dock Facility License Application Background: Attached is the Shorewood Yacht Club's annual multiple dock facility license application. City Code section 1201.24, Subd. 10 states that renewal of the license shall be granted provided the operation is in conformance with the terms of the conditional use permit, which primarily regulates the number of slips and length of certain boats. As indicated on the application, the owner agrees to arrange for necessary inspections to ensure that the property is in compliance with the city code. A site inspection will be conducted when the slips are occupied in the summer. Financial or Budget Considerations: The fee for the license is considered adequate to cover the costs of reviewing the application and conducting the inspection of the premises. Options: As the license requirements have been met, and the owner has agreed to a site inspection, which will be conducted in the early summer, approval of the Multiple Dock Facility License application for 2019 is in order. Recommendation / Action Requested: Approval of the Multiple Dock Facility License application for the Shorewood Yacht Club for the year 2019, subject to the required inspection. Next Steps and Timelines: If the application is approved, staff would issue the License for the Multiple Dock Facility for the Shorewood Yacht Club for the year 2019, and conduct a site inspection in early summer when the slips are occupied. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 SITE Address: Y.I. \ .: OWNER rr s CI'T'Y OF APPLICATION SHOREWOOD 5755 COUNTRY CLUB ROAD • SHOREWOOD, MINNESOTA 55331 • (952) 960 -7900 PLANNING AND PROTECTIVE IN,SPECTI (Please Print or Type) Naive: 6Ct.L�e" JCL 6 6 vP Telephone:((Gk Address: _ ;Q0 Tor Lo, Baq ka �t7. T(j__t�_6 6 � Mn 4sj � 3 � (Street) (City/State /Zipcode) Email Address:_ CL6 ( lfv -, I 1 666 v f am S fl • co-M AGENT OR MANAGEMENT REPRESENTATIVE (if different than owner) Name: V_ y {. C J v it Address: ael j I) n (Street) Email Address: :5 6 fl +oy ke,_bc� t, di.0" I ne CG s,-% Telephone:( &A ) 967_3(_1g8 (City/State/Zipcode) NUMBER OF BOAT SLIPS (AUTHORIZED BY CONDITIONAL USE PERMIT AND LMCD) V7 (Office Use Only — Do Not Write In Shaded Area) ZONING District: L - k Conforming Use 0 Nonconforming Use ❑ INSPECTIONS (Date) (Inspector) Initial Compliance: Follow -up: Approved: (Compliance Official) (Date) LICENSE FEE Fee Per Unit: $ P Do No. of Boat Slips: X H q Total Fee: _; a,34�.00 Receipt No. cj Date: _ In signing this application, I hereby acknowledge that I have reviewed the requirements of the Lakeshore Recreational Zoning District and agree to arrange for necessary inspections to ensure that my property complies with the Code. Signature df Own6>✓/e5f Agent ' Date I M M City of Shorewood Council Meeting Item Title /Subject: Approve Joint Powers Agreement for Watermain 8A Extension from Holly Lane (Chanhassen) to MEETING Christmas Lane TYPE Meeting Date: Monday, April 8, 2019 Regular Prepared by: Alyson Fauske, PE, City Engineer I Meeting Reviewed by: Larry Brown, PE, Public Works Director Attachments: Joint Powers Agreement Background: In 2018, Joe Shneider of 21125 Christmas Lane requested water service from the City of Chanhassen. Following Shorewood's internal procedures to allow a resident to connect to another city's watermain, the City Council authorized the connection on September 10, 2018, Resolution 18 -092. Subsequently, the City of Chanhassen took a holistic look at serving this area with watermain and indicated that a public watermain extension is desired. The location and potential watermain alignment is shown below. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Page 1 To facilitate the installation of the watermain, the homeowner is willing to coordinate obtaining the necessary easements and would pay for the plans and specifications and the installation. It is proposed that Chanhassen's watermain standards be followed since it would be an extension of their utility. The sanitary sewer in this area extends from Chanhassen into Shorewood and was installed in 1972. Portions of the sanitary sewer are outside of the easements; the easements necessary for the watermain installation are proposed to encompass the existing sanitary sewer as well. The attached Joint Powers Agreement is recommended for this work to address installation, ownership and maintenance of the proposed watermain; which city would collect water fees; which city would issue a permit to connect to the water; and how the water usage fee would be collected. The City Attorney has reviewed the document and is working on a separate agreement with the property owner to address the terms and conditions stated in the Joint Powers Agreement. CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTIONS 19 -038 A RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE CITY OF CHANHASSEN, MINNESOTA FOR THE EXTENSION OF WATERMAIN UP TO 21200 AND 21220 CHRISTMAS LANE WHEREAS, certain Shorewood properties along Christmas Lane desire to connect to a municipal water supply; and WHEREAS, the City of Shorewood does not have watermain within the vicinity ; and WHEREAS, the City of Chanhassen has watermain within close proximity; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: 1. The Council approves a Joint Powers Agreement with the City of Chanhassen to allow for the extension of watermain from the City of Chanhassen up to 21200 and 21220 Christmas Lane. Passed by the City Council of Shorewood, Minnesota this 8t" day of April, 2019 Scott Zerby, Mayor ATTEST: Sandie Thone, City Clerk JOINT POWERS AGREEMENT THIS AGREEMENT is entered into between the CITY OF CHANHASSEN, a Minnesota municipal corporation ( "Chanhassen ") and the CITY OF SHOREWOOD, a Minnesota municipal corporation ( "Shorewood "), hereinafter collectively referred to as the "Cities." RECITALS A. Shorewood has requested that Chanhassen provide municipal water service to property in Shorewood. B. Minn. Stat. § 471.59 authorizes two or more governmental units to enter into agreements to jointly or cooperatively exercise any power common to the contracting parties or any similar power. NOW, THEREFORE, the Cities agree as follows: 1. PURPOSE. This Agreement shall establish the responsibilities of the Cities for the construction, maintenance, ownership, and operation of a water improvement project to serve property in Shorewood identified on the attached Exhibit "A" ( "Subject Property "). 2. EASEMENT. Shorewood shall provide Chanhassen recordable easements for the water improvement project in a form acceptable to the City. 3. IMPROVEMENT PROJECT. Shorewood shall have prepared plans and specifications for the water improvement project consistent with Chanhassen's standard specifications and detail plans to connect the Subject Property to the Chanhassen municipal water system. Chanhassen must approve the plans and specifications. Following approval of the plans and specifications by Chanhassen, Shorewood shall have the project constructed. Chanhassen shall inspect the project to determine if the project has been built in accordance with the plans and specifications. If the project is constructed in accordance with the approved plans and specifications, Chanhassen shall accept the project. 4. PROJECT COSTS. Shorewood shall pay one hundred percent (100 %) of the cost of the improvement project, including all indirect costs incurred by Chanhassen. 5. OWNERSHIP AND MAINTENANCE. Upon completion of the improvement project, Chanhassen shall own and maintain the project in good condition. 6. CHARGES. Shorewood shall pay, Chanhassen's trunk hook -up charge and for a water meter furnished by Chanhassen for every property in Shorewood that 1 201122v1 connect to the improvement project. The charge shall be the rate in effect when a property in Shorewood connects to the improvement. 7. WATER USAGE. Chanhassen shall install water meters to measure the water provided to the Subject Property. Chanhassen shall bill the property owners who have connected to the project. Billing shall be in accordance with Chanhassen policies. The water usage rate charged will be the same rate charged Chanhassen residents. If the bills are not timely paid, upon Chanhassen's request Shorewood will certify the unpaid charges to the County Auditor with taxes against the property. Upon receipt of the charges, Shorewood shall promptly distribute the charges to Chanhassen. 8. RULES AND REGULATIONS. Except as specifically modified herein, Chanhassen's ordinances, rules and regulations concerning municipal water supply shall apply. Dated: .2019. CITY OF CHANHASSEN li Elise Ryan, Mayor Todd Gerhardt, City Manager Dated: .2019. CITY OF SHOREWOOD Ii Scott Zerby, Mayor AND Sandie Thone, City Clerk 2 201122v1 EXHIBIT "A" Subiect Property 201122v1 1: M U2 City of Shorewood Council Meeting Item .. MEETING TYPE Regular Meeting Title / Subject: Authorization for Expenditure of Funds — Lift Station 13, Located on 5495 Radisson Entrance Meeting Date: April 8, 2019 Prepared by: Larry Brown, Director of Public Works Attachments: Site Location Map, Quote Quality Flow Systems Policy Consideration: Should the City Council enter into a contract for design and build of the controls for the sanitary sewer Lift Station 13 located on the parcel of 5495 Radisson Entrance? Background: Lift Station 13, located on the parcel of 5495 Radisson Entrance and shown in Attachment 1, is a city owned and operated lift station. It is unclear as to when this was installed in the 70's, why the City took ownership of this facility, as this lift only serves a single home on this parcel. A lift station serving one single residence does not qualify as having a public interest. There was a second installation that mirrors the above scenario that was located on Radisson Road. After the home that was on that parcel was renovated, the home was changed over to what is known as an "ejector system," and the lift station was abandoned. An ejector system is typically located inside the home and amounts to a private lift or pumping station. This was appropriate as a conversion from a lift station to an ejector station involves major construction, both inside and outside the home. To date, there has been no such remodels or renovation on the subject parcel that would provide for convenient timing for such a conversion. Staff has discussed what procedures would need to take place on how to set a sunset date on the City owning the subject lift station, as this has been an ongoing responsibility by the City with no foreseeable end in sight. Staff continues to work through the details with the City Attorney on this. Recently, staff has had our lift station contractor on site to trouble shoot and perform inspections of the controls for this lift station. During that inspection it was noted that many of the components were of the age and condition that warrant replacement, as many of the controls appear to have been heat stressed or have experienced some sort of electrical distress. Staff concurs with the report. Typically a complete lift station rehabilitation project ranges between $100,000 to $180,000 and involves new controls, replacement pumps and hardware. Due to the low flow of this lift station, and a desire to turn this over to the property owner at some date, staff is not proposing to reconstruct the entire lift station. Instead, it is proposed that a very simplistic control panel be retrofitted into the existing cabinet for this lift station. Staff has solicited a quote from our contractor which has been attached to this report. The total cost of the design - build proposal, as shown in Attachment 2 is $5,230. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Finance: This lift station expenditure has not an anticipated expenditure earmarked in the 2019 Capital Improvement Program. However, based on the apparent stress that this lift station has experienced, it is highly recommended that this lift station be rebuilt as soon as practically possible. The sanitary sewer fund has adequate reserves for this expenditure. Recommendation: Staff is recommending approval of a resolution which authorizes the expenditure of funds for the rebuild of the controls for Lift Station 13 and award of contract to Quality Flow Systems. I 400ft Lo i,,, C2019Heepin r—o.nty —All TZ.9h]. Reserved ATTACHMENT 1 ly, PU01 MI*F yMS 8006 t h St. N.W. New Prague, MN 56071 Office: (952) 758 -9445 Fax: (952) 758 -9661 Quotation To: Shorewood, MN Date: 2/27/2019 From: Cory Malay Phone: (952) 221 -9800 Attn: Larry Engineer: Re: Shorewood, MN; Lift Station #13 Radisson Rd., Control Panel Replacement Quality Flow Systems Inc. is pleased to provide a quotation in accordance with your requests and as follows: Our itemized scope of supply is listed below: Item A, Control Panel Replacement Lift Station - Simplex Control Panel; Simplex pump control panel for operation on 240 Volt, 1- Phase, 3 -Wire, 60 -Hz incoming service. The enclosure is NEMA 4, Stainless Steel, approximately 36 "H x 30 "W x 12 "D, with operator components visible and operable through an inner dead -front door, suitable for wall or rack - mounting. Polyester powder- coated mild steel component chassis (white) will be provided. The panel will provide control for one Flygt 3085 pump in a pump down mode of operation as controlled by floats. To include: To include: QQt Description 1 UL 698A Listing 1 CB; Main Disconnect; 2P; 240VAC; Service Entrance Rated 1 CB; Emergency Disconnect; 2P; 240VAC; Service Entrance Rated 1 CB; Pump Disconnect; 2P; 240VAC; 1 Motor starters, NEMA rated, with adjustable overloads 1 Single phase component kits 2 Feeder Breaker; 1 -pole; for misc. loads (10A controls, 15A GFI) 1 Power Distribution Block 1 Convenience Receptacle; GFI; 15A 1 Surge Arrestor; 1 -Phase 1 Heater; Fan - forced; 200W; Thermostatically controlled 1 Switch; 3- position; (each pump H -O -A) 1 Light - Pilot; P -T -T; 120VAC FV; LED; Green (pump running) 1 Light - Pilot; P -T -T; 120VAC FV; LED; Red (high level) 1 Push Button; (each pump reset) 1 Runtime meter; non - resettable (each pump) A/R Control Relay; 3PDT; 120VAC; w/ Indicating Light (includes socket) 1 Ground Lug; 3- Conductor 1 Float controller with intrinsically safe circuit extensions A/R Terminal Block; Single; 18 -10AWG A/R Alarms & status wired to terminals for future connection to RTU, including pump req, run, fail, etc. 1 Alarm Strobe; Red; 120VAC; enclosure top mounted 1 Re -use existing emergency receptacle with angle adapter 1 Re -use existing Mission alarm system QQt Description; Standard Submittal Drawings and O &M Manuals A/R Wiring diagrams, bills of material, equipment data sheets, etc. QQt Description; Start -up & Training A/R Onsite start -up of pump control panel and instrumentation 1 Installation of control panel Total Sell Price for Items A is $5,230.00 plus any applicable taxes Terms: Quotation is valid for 30 days. Based upon Quality Flow Systems Inc. Standard Terms and Conditions of Sale; copy provided upon request. Proposed Delivery Schedule: 2 — 3 weeks after approval. Delivery and Storage: Freight allowed to job -site. Thank you for this opportunity to be of service to you. If you have any questions, please don't hesitate to call. 952 -221 -9800 Sincerely, (�, 1 ff.Q� Cory Malay 800 6"' St. N.W. • New Prague, MN 56071 Web: www.qfsi.com • Page: 2 of 2 ATTACHMENT 2 CITY OF SHOREWOOD COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION 19 -039 A RESOLUTION APPROVING EXPENDITURE OF FUNDS FOR LIFT STATION 13, LOCATED AT 5495 RADISSON ENTRANCE WHEREAS, the Director of Public Works has identified a need for replacement of electrical and electronic controls for Lift Station 13 located on 5495 Radisson Entrance; and WHEREAS, the Quality Flow Systems has supplied a quote to replace said controls; and WHEREAS, the Director of Public Works has reviewed said proposal and fount it to be in order with direction provided to the Contractor. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD, MINNESOTA AS FOLLOWS: The proposal provided by Quality Flow Systems, in the amount of $5,230 is hereby approved. Passed by the City Council of Shorewood, Minnesota this 8th day of April, 2019. Scott Zerby, Mayor Attest: Sandie Thone, City Clerk #1 OA. 1 MEETING TYPE City of Shorewood Council Meeting Item Regular Title / Subject: Investments 1st Quarter 2019 Report Meeting Date: April 8, 2019 Prepared by: Joe Rigdon, Finance Director Reviewed by: Greg Lerud, City Administrator Attachments: First Quarter 2019 Investments Spreadsheets Policy Consideration: An investment report is provided to the City Council for review on a quarterly basis Background: The following information describes the unaudited investment activity of the City's funds as of March 31, 2019. The City's investment policy, modified 3/24/13, indicates that an investment report shall be prepared at least quarterly, including a management summary. General Objectives: The primary objectives, in priority order, of investment activities are safety, liquidity, and yield 1. Safety: Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective is to mitigate credit risk and interest rate risk. Credit risk is the risk of loss due to the failure of the security issuer or backer. Interest rate risk is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates. 2. Liquidity: The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. 3. Yield: The investment portfolio shall be designed with the objective of attaining a market rate of return through budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Mission Statement: The City of Shorewood is committed to providing residents quality public services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial management through effective, efficient, and visionary leadership. Authorized and Suitable Investments: Minnesota Statute 118A.04 lists the types of investments that public funds may be invested in. The City's investment policy is narrower than the statute, and includes the following permissible investments: • United States securities: Governmental bonds, notes, bills, mortgages (excluding high -risk mortgage- backed securities), and other securities, which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by an act of Congress. • State and local securities: Any security which is a general obligation of any state or local government with taxing powers which is rated "A" or better by a national bond rating service. Any security which is a revenue obligation of any state or local government with taxing powers which is rated "AX or better by a national bond rating service. • Commercial paper: Commercial paper issued by United States corporations or their Canadian subsidiaries that is rated in the highest quality category by at least two nationally recognized rating agencies and matures in 270 days or less. • Time deposits: Time deposits that are fully insured by the Federal Deposit Insurance Corporation (FDIC) or by the National Credit Union Administration (NCUA). • Minnesota joint powers investment trust (4M Fund): Investments are restricted to securities described in Minnesota Statutes 118A.04 and 118A.07, subdivision 7. Diversification: The City shall attempt to diversity its investments according to type and maturity. The portfolio may contain both short -term and long -term investments. The City will attempt to match its investment maturities with anticipated cash flow requirements. The City's investment policy includes the following restrictions: No more than 30% of the total investments should extend beyond 5 years. No investment should extend beyond 15 years. No more than 10% of the total investments shall be commercial paper. As of 03/31/19, the City is in compliance with the investment policy's diversification restrictions. Current Investments: At 03/31/19, market value of the City's investments amounted to $9,483,469.98. Brokered certificates of deposit were the largest share of the portfolio, at 41.6 %. An investments summary and an investments detail listing are included on the attachments. Municipal 33% Governs Agency Se 10% Investments Allocation 03/31/19 4M Fund 1 S% ered Money /la rkets 0% Brokered tificatesof Deposit 42% The weighted average portfolio maturity in days of the City's investment portfolio declined during 2018 but has increased thus far in 2019. This calculation varies based on the mix of investment purchases and maturities. The average maturity was a calculated 540 days as of 03/31/19. Weighted Average Portfolio Maturity (Days) 800 Will 300 400 40 lb 00\�O\y1b 3 The weighted average yield of the City's investment portfolio has exhibited some upward movement during the past 9 months, and was calculated at 2.509% at 03/31/19. Weighted Average Portfolio Yield 2.500% 2.400% 2.300% 2.200% 2.100% 2.000% � 0 O`O\�O\,yW 0 O40 O�\�O\,y4b ',O\�y\,yRb titi\�O\�� '�y\,y40 From 01/01/19 through 03/31/19, the City received $52,025 in investment interest. The change in fair market value of the portfolio increased by $31,286 through 03/31/19 as a result of market economic conditions. The City's intent is to hold investments to maturity dates, which will prevent realized principal gains or losses on investments related to market conditions. Net investment income through 12/31/18 amounted to $83,311. Financial or Budget Considerations: This report is intended to provide investments financial information for the City's funds Recommendation / Action Requested: Staff recommends that the City Council accept the quarterly investments report. Next Steps and Timeline: The investments quarterly report for June 2019 will be prepared and distributed in July 2019 Connection to Vision / Mission: The review of periodic reporting of financial information is a component of sound financial management. S City of Shorewood Investments Summary 2018 -2019 06/30/18 07/31/18 08/31/18 09/30/18 10/31/18 11/30/18 12/31/18 01/31/19 02/28/19 03/31/19 Allocation (SI 4M Fund 318,295.78 1,826,198.02 1,853,882.23 875,334.39 635,806.36 1,148,957.49 1,161,147.99 1,412,134.40 1,434,353.48 1,421,814.57 Brokered Money Markets 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - - - Brokered Certificates of Deposit 4,576,888.92 4,579,463.18 4,876,911.85 4,878,188.39 4,631,732.93 4,136,577.58 4,139,828.71 3,904,476.34 3,907,544.37 3,948,426.54 Government Agency Securities 970,426.00 969,390.00 972,477.50 971,130.00 971,496.00 974,135.00 979,532.50 981,015.00 982,844.50 986,684.00 Municipal Bonds 3,412,746.75 3,403,255.07 3,108,307.68 3,097,450.21 3,094,628.97 3,102,604.24 3,119,649.56 3,121,378.96 3,115,865.45 3,126,544.87 9,278,357.45 10,778,306.27 10,811,579.26 9,822,102.99 9,333,664.26 9,362,274.31 9,400,158.76 9,419,004.70 9,440,607.80 9,483,469.98 Allocation N 4M Fund 3.4% 16.9% 17.1% 8.9% 6.8% 12.3% 12.4% 15.0% 15.2% 15.0% Brokered Money Markets 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% Brokered Certificates of Deposit 49.3% 42.5% 45.1% 49.7% 49.6% 44.2% 44.0% 41.5% 41.4% 41.6% Government Agency Securities 10.5% 9.0% 9.0% 9.9% 10.4% 10.4% 10.4% 10.4% 10.4% 10.4% Municipal Bonds 36.8% 31.6% 28.7% 31.5% 33.2% 33.1% 33.2% 33.1% 33.0% 33.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% Weighted Average Portfolio Yield 2.301% 2.348% 2.382% 2.384% 2.393% 2.408% 2.431% 2.447% 2.457% 2.509% Weighted Average Portfolio Maturity (Days) 623 600 614 597 582 585 552 536 508 540 City of Shorewood - Investments Detail 03/31/19 4M Fund Money Market 4M Fund Wells Fargo Bk N A Sioux Falls SD CD Brokered CD Corporate One Federal Credit Union CD Brokered CD Ally Bank Midvale UT CD Brokered CD Goldman Sachs CD Brokered CD Citadel FCU CD Brokered CD N —bank, NA Brokered CD Eagle Bank VA Brokered CD Synchron y Bank CD Brokered CD Sallie Mae Bank CD Brokered CD American Express Fed Svgs Bk CD Brokered CD Brookfield WI Taxable Municipal Bonds FNMA Cap Zero Government Agency Third Coast Bank, SSB CD Brokered CD Bank of China CD Brokered CD American Express Centurion Bk CD Brokered CD Beld'mg MI Schools Ref Ser B Mu n lcipal Bonds Oregon St Pension Municipal Bonds O,st— Bank CD Brokered CD New Orleans to Ref Limited Tax Municipal Bonds TIAA FSB Jacksonville FL CD Brokered CD Conneaut PA School Dist Municipal Bonds Cincinnati OHT ... ble Municipal Bonds Discover Bank CD Brokered CD Mahtomedi MN ISD Taxable Municipal Bonds First Mid -Ill inois Ban k &Trust CD Brokered CD Pinnacle Bk Nashville TN CD Brokered CD New Hampshire State GO Municipal Bonds FNMA Government Agency Great Midwest Bank CD Brokered CD Citibank NA CD Brokered CD Wells Fargo ek N A Sioux Falls SD CD Brokered CD Thief River Falls MN Sch Txbl Ser B Municipal Bonds Net Interest Earnings (Interest and realized gains /losses on securities) 9,400,758.76 1,665,759.01 (1,665,759.01) 44,589.90 (44,589.90) 31,285.63 52,025.59 9,483,469.98 1 1 :1 1 . 1 1111111 :1 1 � 1111111 � ®�® 111 NERO MERMIN 11 111 11 1 1 11 �� 111 11 11 111 11 1 1 1 11 9,400,758.76 1,665,759.01 (1,665,759.01) 44,589.90 (44,589.90) 31,285.63 52,025.59 9,483,469.98