06-10-19 CC Reg Mtg Agenda Packet (2)
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
MONDAY, JUNE 10, 2019 7:00 P.M.
AGENDA
1. CONVENE CITY COUNCIL MEETING
A. Roll Call
Mayor Zerby___
Johnson___
Labadie___
Siakel___
Sundberg___
B. Review Agenda
Attachments
2. CONSENT AGENDA
– Motion to approve items on the Consent Agenda & Adopt
Resolutions Therein:
A. City Council Work Session Minutes from May 28, 2019 Minutes
B. City Council Regular Meeting Minutes from May 28, 2019 Minutes
C. Approval of the Verified Claims List Claims List
D. Accept Final Improvements, Authorize Final Payment Director of Public Works Memo
Boulder Bridge MCC Project, City Project 18-01 Resolution 19-055
E. Volunteer/Commissioner Appreciation Event City Administrator Memo
F. Approval to Close City Hall on Friday, July 5, 2019 City Administrator Memo
G. Accept Quote for Purchase of Pressure Washer Director of Public Works Memo
3. MATTERS FROM THE FLOOR
(No Council Action will be taken)
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
6. PARKS
7. PLANNING
A. Adopt Comprehensive Plan Planning Director Memo
Resolution 19-056
CITY COUNCIL REGULAR MEETING AGENDA – June 10, 2019
Page 2
8. ENGINEERING/PUBLIC WORKS
A. Draft Speed Bump Policy Director of Public Works Memo
B. Grant Street Drainage Proposal Director of Public Works Memo
Resolution 19-057
9. GENERAL/NEW BUSINESS
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. Shorewood Community and Event Center Update Parks and Rec Director Memo
B. Mayor and City Council
1. Parks Commission Recommendation
11. ADJOURN
2A
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL WORK SESSION COUNCIL CHAMBERS
TUESDAY, MAY 28, 2019 6:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL WORK SESSION
Mayor Zerby called the meeting to order at 6:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Siakel, City Administrator
Lerud; City Clerk Thone; Planning Director Darling; Director of Public Works
Brown; and, City Engineer Fauske
Absent: Councilmember Sundberg
B. Review Agenda
Johnson moved, Labadie seconded, approving the agenda as presented. Motion passed
4/0.
2. Trash Collection Survey Results – Peter Leatherman
Mr. Leatherman gave a brief overview of the specifics on how the survey was conducted. He
noted that they had surveyed four hundred randomly selected residents between March 5, 2019
and March 19, 2019. He reviewed the demographics of the respondents such as residential
longevity, age, make up of their households, and whether they were male or female. He reviewed
the results of how long people had been with their current trash hauler and whether they had
changed haulers or not. The respondents rated their satisfaction very high with ninety-nine
percent saying the service was good or excellent. He reviewed the answers given about what
they liked most about their service. He stated that seventy-six percent of people rated the
importance of choice as somewhat or very important. He explained that when asked for their
opinion of the proposed trash hauling changes in the City, sixty-one percent opposed the change,
twenty-five percent support it and fourteen percent were unsure. He reviewed the reasons given
for their decision to oppose or support organized trash collection. He stated that for those who
supported organized trash collection, the biggest reason was to reduce truck traffic. He explained
that for those who opposed organized trash collection, their most common reason was choice.
He reviewed the results regarding recycling and organics collection. He stated the concept of a
spring and fall curbside clean-up programs were highly supported. He noted that what came out
of this survey is very similar to what he has found in other areas, that in Minnesota, the right to
choose your garbage hauler is very important.
Councilmember Siakel stated that she finds it interesting that recycling is organized trash
collection and people are fine with that but concerned about organized trash collection.
Mayor Zerby asked if the representative from Randy’s would be interested in answering some
questions about the organics and recycling collection.
CITY OF SHOREWOOD CITY COUNCIL WORK SESSION MINUTES
MAY 28, 2019
Page 2 of 2
Mark Stoltman, CEO of Randy’s, stated that they had pioneered a process in Wayzata about
twelve years ago for organics collection. He stated that it had some problems because of
additional trucks. He stated that they have now gone to a co-collection process where there is a
compostable bag that is put in with the trash and not the recycling. He invited the Council and
City staff to participate in a tour of their facility and see how the robot picks the compostable bags
off of the line.
Mayor Zerby asked how organics collection would work in the City, and if it would only be available
to clients of Randy’s Sanitation. Mr. Stoltman stated that this organics collection service is
available to any hauling company who wants to use it.
Councilmember Johnson stated that during his explanation, he mentioned reducing truck traffic
more than once and asked him to explain more about that comment.
Mr. Stoltman stated that he did not intend to make a comment regarding weight concerns for the
roadway, but in not having to buy another truck to handle this hauling. He clarified that he is the
President of Haulers for Choice and they do not believe the trucks from a weight standpoint will
cause more of a problem.
Councilmember Siakel stated that her interest in this issue was not just the weight of the trucks
on the roadway. She stated that she felt the City needed to look and see if there was a better
way to provide this service to residents. She stated that Mr. Stoltman had been pretty vocal about
why having organized collection is such a bad idea and asked him to explain his reasoning. She
explained that the Council had discussed dividing the City into zones, so the City was not even
looking at one hauler for the entire City.
Mr. Stoltman stated that he has been with Randy’s for twenty-six years and their goal is to tie
themselves to their customer base through a variety of ways. He stated that their goal is to design
the company and its services so people will want to choose them. He stated that organized
collection freezes their ability to expand their customer base by word of mouth and by other people
seeing their good service.
Councilmember Siakel asked what Randy’s market share of the business is within the City. Mr.
Stoltman stated that they serve a little more than 900 of the 2,500 residents.
Mayor Zerby noted that the Council would not be making any decision tonight and this
presentation was for informational purposes.
3. ADJOURN
Labadie moved, Johnson seconded, Adjourning the City Council Work Session Meeting of
May 28, 2019, at 6:43P.M. Motion passed 4/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
2B
CITY OF SHOREWOOD 5755 COUNTRY CLUB ROAD
CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS
TUESDAY, MAY 28, 2019 7:00 P.M.
MINUTES
1. CONVENE CITY COUNCIL REGULAR MEETING
Mayor Zerby called the meeting to order at 7:00 P.M.
A. Roll Call
Present. Mayor Zerby; Councilmembers Johnson, Labadie, and Siakel; City Attorney
Keane; City Administrator Lerud; City Clerk Thone; Finance Director Rigdon;
Planning Director Darling; Director of Public Works Brown; and, City Engineer
Fauske
Absent: Councilmember Sundberg
B. Review Agenda
Labadie moved, Johnson seconded, approving the agenda as presented. Motion passed
4/0.
2. CONSENT AGENDA
Mayor Zerby reviewed the items on the Consent Agenda.
Johnson moved, Labadie seconded, Approving the Motions Contained on the Consent
Agenda and Adopting the Resolutions Therein.
A. City Council Regular Meeting Minutes of May 13, 2019
B. Approval of the Verified Claims List
C. Approve 2019 Data Practices Policies and Updates RESOLUTION NO. 19-048,
“2019 Data Practices Policies”
Motion passed 4/0.
3. MATTERS FROM THE FLOOR
Katie Linder, 24420 Niblick Alcove stated that she has concerns about the traffic on Country Club
Lane. She stated that people are not adhering to the posted speed limits, especially in the
mornings. She is here to ask if there can be a greater police presence in the area. She stated
that one other issue is that she understands that there were a significant number of trees taken
down in order to put in the pathways in the area. She stated that her neighborhood would like to
know if those trees will ever be replaced.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 2 of 8
Mayor Zerby thanked Ms. Linder for bringing her concerns to the Council. He noted that the City
Administrator will speak with the police department about additional enforcement in this area. He
asked Planning Director Darling about the trees. Planning Director Darling stated that it is her
understanding that the developer has planted all the trees that they were required to plant. She
stated that the City could purchase trees at the tree sale next year for planting extras.
Mayor Zerby noted that the City is certainly open to working with Cal Atlantic on getting additional
trees planted, if they will assist in the expense. He suggested that Ms. Linder work with Planning
Director Darling on this issue.
Ms. Linder noted that there are even some residents that have stated that they are willing to pitch
in and in get some trees planted in the area.
Deborah Zorn, 4940 Shady Island Road, stated that she has been in contact with the City already
about the No Parking/Parking signs on Enchanted Drive that becomes Shady Island Road after
the bridge. She stated that there has been increased incidents of people coming out and driving
along the road and fishing from the shore. She stated that this has meant increased erosion and
a lot of garbage being left behind. She stated that they have taken pictures of up to ten cars being
parked there and people and children running across the road, as well as many near accidents.
She stated that there has even been one incident where someone parked in the cul-de-sac,
walked across private property and proceeding to fish on a private dock. She explained that when
this person was confronted, they replied they thought they were in Mound and could fish from any
of the docks. She stated that they are asking for additional No Parking signs on the island roads.
Public Works Director Brown stated that he has been in communication with Ms. Zorn about the
issue and will need to research whether there have been No Parking resolutions passed for that
area. He has suggested that a petition be circulated in the community regarding the issue, so
there is feedback from the full community.
Whitley Mott, 24890 Yellowstone Trail, stated that he is back about the drainage on the
Minnetonka Country Club project. He explained that he continues to have issues with flooding on
his property and wanted the Council to be aware of the issue. He stated that he understands the
watershed district has been working on the issue and trying to find a solution, but noted that there
is no reason that the Minnetonka Country Club project should be draining onto his property.
City Administrator Lerud stated that the necessary information was sent to the watershed district
sometime last week for review.
Mr. Mott reminded the Council that the pipe used for drainage was not constructed to spec when
it was originally installed. He stated that he continues to have to spend money to clean up the
mess that was made and caused by Mattamy Homes.
Mike and Petra Cripe, 450 West Lake Street, stated that they are partially in Excelsior and partially
in Shorewood and pay taxes to both cities. Mr. Cripe stated that there is a bad run off problem
that they have had for years that creates a river in their back yard. Ms. Cripe stated that the
problem this year has been the worst it has ever been. She stated that it takes everything from
the street such as wood and glass and rushes through their yard into the lake. She stated that
they have reported it this to both Excelsior and the watershed district. She explained that they
had placed large rocks in the area to try to slow the run off, but all of the rocks have even washed
into the lake with the force of the water.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 3 of 8
Public Works Director Brown stated that he will discuss the situation with Excelsior Public Works
and have engineering take a look.
4. PUBLIC HEARING
5. REPORTS AND PRESENTATIONS
A. Ken Potts, City Prosecutor
Mr. Potts stated that he has been prosecuting for the City since 1992 and has never seen what
he has seen the last few years with an increase in impaired drivers. He explained that by
“impaired” he means alcohol, marijuana, opiates, amphetamines and heroine. He stated that the
average DUI arrests in the City up to the last two years have been fifty to sixty arrests per year.
He explained that in 2017 there were eighty-eight and in 2018 there were eighty. He stated that
much of his time is spent litigating these cases. He stated that many times the attorneys for these
individuals try to get the case thrown out on technicalities, but the police department is doing a
great job, so not many are thrown out. Mr. Potts reminded the Council that the “hands free” cell
phone law will go into effect later this summer. He noted that domestic assault cases are way
down in the City.
Councilmember Labadie asked if Mr. Potts saw any patterns in the DUI situations. She asked if
it was mainly residents or visitors to the City. Mr. Potts stated that it mostly weekends and related
to bar times. He stated that there really isn’t a pattern with ages because it runs the gamut from
seventeen to seventy-two. He stated that it is mainly visitors from the surrounding suburbs.
Mayor Zerby thanked Mr. Potts for his service to the City.
B. Deborah Zorn, Lake Minnetonka Conservation District
Ms. Zorn noted that she had distributed a packet of information to the Council and gave a brief
overview on what has been happening in the Lake Minnetonka Conservation District. She stated
that there will be a comment session held on June 5, 2019 if anyone would like to comment on
their proposed budget and levy. She explained that the Minnehaha Creek Watershed District
takes water level measurements everyday on the lake. She noted that the high-water mark is
nine-hundred thirty feet and the reading from yesterday was nine-hundred third point zero give
and today was nine-hundred thirty point one eight. She explained the protocol for when high
water is declared.
Mayor Zerby stated that it seems as though some boaters don’t understand wake at all. He stated
that one suggestion he had in a discussion on Facebook was to add a five mile per hour speed
limit through the channels.
Ms. Zorn showed the flyer with the list of rules for 2019 and noted that Mayor Zerby’s suggestion
is already in the code. She will forward onto staff his suggested that it needs to be posted on
signs. She noted that there will be waterproof containers at every boat landing that have the rules
for high water and the lake.
Ms. Cripe suggested that the information be distributed more widely than the public access points,
such as area restaurants.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 4 of 8
Councilmember Johnson asked for details on how the call is made for the high-water declaration.
Ms. Zorn explained the process and criteria for a high-water declaration. She gave an overview
of the AIS master plan to manage the vegetation. She noted that while they are looking into
whether the current plan is the best for the lake, they are suspending the harvesting program for
2019.
Councilmember Siakel noted that she understands the rationale and the issues with harvesting,
however she has concerns about the channels becoming unnavigable without harvesting. Ms.
Zorn stated that they will be monitoring the channels and if it does become a public safety issue,
the LMCD may enlist local harvesting companies. She explained that in St. Alban’s Bay and
Robinson Bay there will be a zebra mussel control project through late July.
City Attorney Keane warned the Council that starry stonewort has been found in the area and is
very bad. Ms. Zorn noted that it has been found in Medicine Lake is on the AIS master plan.
City Attorney Keane noted that he has seen the devastating effect the starry stonewort has had
on Lake Koronis.
6. PARKS
A. Report by Commissioner Mike Hirner on the May 14, 2019 Parks Commission
Meeting
Commissioner Hirner gave an overview of the May 14, 2019 Parks Commission meeting. He
explained that the Parks Commission had invited the area sports associations to come to the
meeting and stated that he felt it was a fantastic conversation. He stated that the all of the
associations expressed their appreciation for how easy the City was to work with and all
expressed interest in working with the City on various projects, such as seeding or adding
bleachers. He stated that the Parks Commission also spent time discussing the rink attendant
pay scale and would like the Council to consider raising it for the next season.
Councilmember Labadie stated that there were some associations that were willing to contribute
financially to some park improvements and suggested that the City aggressively pursue these
opportunities now during the peak time of use. She asked about the challenges with rink
attendants and asked where the City had lacked. Planning Director Darling stated that one of the
largest problems was that there were not enough applicants to keep all three rinks staffed, which
was also common in the other area cities as well.
7. PLANNING
A. Report by Commissioner Dustin Maddy on the May 7, 2019 and May 21, 2019
Planning Commission Meetings
Commissioner Maddy gave an overview of the May 7, 2019 and the May 21, 2019 Planning
Commission meetings.
B. Appeal Zoning Violation Notice
Planning Director Darling explained that in February, the City received a complaint alleging that
the property owner at 450 West Lake Street, was storing too many recreational vehicles on the
property. She stated that staff inspected the property and issued the owner a zoning violation
letter. She explained that the applicant has appealed the violation notice indicating that they feel
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 5 of 8
the rules are being unfairly enforced. She stated that this property is a challenging piece of
property because is partially in Shorewood and partially in Excelsior. She noted that the property
owner has been storing four seasonal recreational vehicles; a pontoon, a trailer with two jet skis,
a pop-up camper, and a trailer with one other recreational item on it. She explained that the
Planning Commission reviewed the situation and voted unanimously to uphold the validity of the
violation notice.
Mike and Petra Cripe, 450 West Lake Street, stated that she attended the Planning Commission
meeting and noted that the Commission gave her the impression that their hands were tied
because there was no gray area. Ms. Cripe stated that she is tired of fighting and defending
herself against an anonymous neighbor. She stated that their home is located right next to the
Minnetonka Portable Dredging Company, which is basically a junk yard on one side and the other
side is the regional trail. She stated that they have privacy fencing and explained that she feels
their storage does not impact anybody and doesn’t understand why they cannot park their own
boat on their paved driveway. She stated that rather than charge a fee for this issue, she asked
that the City consider community service. She stated that they are a one income family because
of their special needs son and does not think a fine is appropriate for this issue. She explained
that they have been living there for eighteen years without an incident and are pillars in the
community. She explained the difference in how Shorewood and Excelsior determine which is
the front yard as well as their differing rules. She stated that she did not think this ordinance is
fair to them and their situation.
Councilmember Labadie stated that this is a very unique lot and asked Planning Director Darling
to explain why a variance wouldn’t apply in this situation.
Planning Director Darling explained that a variance would not apply because storage of
recreational vehicles within the buildable portion of a lot is a defined accessory use within the City
code and that state statute prohibits use variances. She explained the parameters of where the
buildable portion of the lot is for lakefront property which also defines where recreational
equipment may be stored.
Councilmember Siakel asked what the rule would be for the City of Excelsior.
Planning Director Darling gave a brief overview of what would be allowed per the City of Excelsior
code.
Councilmember Siakel asked why the homeowners couldn’t just spread the vehicles out on the
property and be in compliance with each cities code.
Councilmember Labadie asked if there would be a hardship associated with moving the trailers
onto the Excelsior portion of the lot.
Ms. Cripe stated that in their situation it would be a hardship for their son because he has Down’s
Syndrome, autism and is non-verbal. She explained that area of the yard is his garden and play
area and is completely fenced in and locked. She stated the pontoon is only on shore during the
winter months. She stated that she believes they may currently in compliance because the
pontoon is in the lake.
City Attorney Keane stated that his question for the Zoning Administrator would be whether the
violation is still taking place.
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 6 of 8
Planning Director Darling stated that if they are storing more than one recreational vehicle on the
property they would be in violation. City Attorney Keane stated that it sounds like they are not.
Ms. Cripe stated that the pontoon is in the water and the camper is gone. She stated that the
wave runners are parked on the driveway but should be the appropriate setback from the street.
Planning Director Darling stated that it appears the homeowners would be in compliance.
Councilmember Labadie stated that it may make sense that either Shorewood or Excelsior would
absorb this property. Mayor Zerby stated that he feels it makes sense for Excelsior to absorb the
property because West Lake Street is their street.
Ms. Cripe stated that she likes being part of both cities and has always found Shorewood to be
reasonable. City Attorney Keane stated that because there is not a continuing violation, he
suggested that staff work with the property owners on some plausible options that may give them
a non-code issue in the next storage season.
Labadie moved, seconded by Siakel, to direct staff to work with residents to explore
options relating to property lines at 450 West Lake Street, and any future potential zoning
violations to resolve the storage issue. Motion carried 4/0.
8. ENGINEERING/PUBLIC WORKS
A. Approve Plans and Specifications and Authorize the Advertisement for Bids
for 2019 Bituminous Mill and Overlay, City Project 19-02
Public Works Director Brown explained that Council authorized WSB to prepare plans and
specifications at their April 22, 2019 meeting. He reviewed the projects proposed to be included
in two alternatives. He noted that this had been budgeted as part of the CIP program. Staff is
recommending approval. Mayor Zerby asked if the timeline is realistic.
Public Works Director Brown stated that it is a compressed schedule but noted that if the bids do
not come in where the City would like them to, it can wait and decide to move forward at a different
time, if necessary.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 19-050, “A Resolution
Approving Plans and Specifications and Authorizing Advertisement for Bids for the 2019
Mill and Overlay Project, City Project 19-02, including the bid alternates as discussed.”
Motion passed 4/0.
B. Approve Professional Services Agreement for the Woodside Road and
Woodside Lane Street Reclamation Project Feasibility Report, Preliminary
Design, and Final Design, City Project 19-04
Public Works Director Brown stated that they have gotten feedback from the residents regarding
drainage improvements and watermain extension. He stated that the neighborhood meeting held
in December was well attended. He explained that staff is recommending approval.
Johnson moved, Labadie seconded, Adopting RESOLUTION NO. 19-051, “A Resolution to
Approve a Professional Services Agreement with WSB and Associates, Inc for Feasibility
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 7 of 8
Report, Preliminary Design and Final Design for the Woodside Road and Woodside Lane
Street Reclamation Project, City Project 19-04.” Motion passed 4/0.
C.
Approve Professional Services Agreement for Strawberry Lane Topographic
Survey, City Project 19-05
Public Works Director Brown explained that it will take quite a bit of time to determine right-of-way
acquisition and easements, staff is requesting Council approval a topographic survey for the
project area.
Siakel moved, Labadie seconded, Adopting RESOLUTION NO. 19-052, “A Resolution to
Approve a Professional Services Agreement with WSB for Topographic Survey on
Strawberry lane, City Project 19-08.” Motion passed 4/0.
D.
Accept Proposal for Upgrade to Amesbury Well Controls
Public Works Director Brown stated that the City had included replacement of the Amesbury Well
controls in its CIP. He explained that based on a failure in the interface, staff is recommending
switching things around in the CIP to replace the PLC and interface in 2019 and the corrosion
project be moved to 2021.
Siakel moved, Johnson seconded, Approving the Revision to the CIP and Adopting
RESOLUTION NO. 19-053, “A Resolution Accepting Proposals from AE2S for Upgrades to
the Amesbury Well Controls.” Motion passed 4/0.
9. GENERAL/NEW BUSINESS
A. Ordinance 565 Amending City Code Section 1001 Building Code
Planning Director Darling explained that this is a housekeeping item that makes the City Code
match the State statute.
Siakel moved, Johnson seconded, Approving Ordinance 565, Amending City Code Section
1001 of the Building Code. Motion passed 4/0.
Siakel moved, Johnson seconded, Adopting RESOLUTION NO. 19-054, “A Resolution
Approving Publication of Ordinance No. 565 by Title and Summary.” Motion passed 4/0.
B. Approve RFP for Engineering Services
Administrator Lerud explained that Council had requested that staff prepare a RFP for engineering
services. He reviewed the items included in the RFP and noted that it will be distributed by
invitation. He noted that the planned transition would be in the fourth quarter of 2019.
Labadie moved, Zerby seconded, to Approve the RFP for Engineering Services, as
presented. Motion passed 4/0.
C. Approve Street Inspector Position Description and Authorize Advertisement
CITY OF SHOREWOOD REGULAR COUNCIL MEETING MINUTES
MAY 28, 2019
Page 8 of 8
Administrator Lerud stated one of the things discussed at the February Council retreat was the
possibility of bringing on a street inspector as a staff member rather than through the consulting
engineering firm. He stated that staff has developed a proposed job description and salary range
and included it in the packet.
Johnson moved, Siakel seconded, to Approve Street Inspector Position Description and
Authorize Advertisement. Motion passed 4/0.
10. STAFF AND COUNCIL REPORTS
A. Administrator and Staff
1. April General Fund Report
Mayor Zerby commended Finance Director Rigdon for a well put together report.
2. Spring Clean up
Public Works Director Brown stated that the Spring Clean Up event was well attended.
3. Boulder Bridge Pond Update
Public Works Director Brown noted that the water levels should be good for the time being.
4. June 10 Park Commission Interviews Start Time
City Clerk Thone stated that there are four people to interview and staff would like to start the
process at 5:30 p.m. She asked the Council to let her know if that start time would be possible.
Other
City Engineer Fauske stated that the contractor from the 2018 street construction project has
been out finishing up the last details. She noted that Excelsior will be starting their street projects
on Academy, Grant, and Pleasant soon.
B. Mayor and City Council - None
11. ADJOURN
Johnson moved, Labadie seconded, Adjourning the City Council Regular Meeting of May
29 2019, at 9:00 P.M. Motion passed 5/0.
ATTEST:
Scott Zerby, Mayor
Sandie Thone, City Clerk
#2 C
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Verified Claims
Meeting Date: June 10, 2019
Prepared by: Michelle Nguyen, Senior Accountant
Greg Lerud, City Administrator
Joe Rigdon, Finance Director
Attachments: Claims lists
Policy Consideration:
Should the attached claims against the City of Shorewood be paid
Background:
Claims for council authorization.
65433 - 65460 & ACH 182,799.80
Total Claims $182,799.80
We have also included a payroll summary for the payroll period e May 26, 2019.
Financial or Budget Considerations:
These expenditures are reasonable and necessary to provide servi
budgeted and available for these purposes.
Options:
The City Council is may accept the staff recommendation to pay t
expenditure it deems not in the best interest of the city.
Recommendation / Action Requested:
Staff recommends approval of the claims list as presented.
Next Steps and Timelines:
Checks will be distributed following approval.
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2D
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Accept Final Improvements and Authorize Final Payment for Boulder
Bridge MCC Project, City Project 18-01
Meeting Date: June 10. 2019
Prepared by: Larry Brown, Director of Public Works
Attachments Final Pay Voucher, Resolution
Policy Consideration: None
Background:On July 23, 2018,the City Council awarded the contract for the Boulder Bridge
Motor Control Center (MCC) Project to Electrical Installation and Maintenance, Company for an
original contract amount of $129,900.00.
The subject project has been completed and tested. The final co,
with change orders, is $138,127.47, as shown in the final pay voucher as Attachment 1.
Financial or Budget Considerations: The 2018 CIP had programmed in $200,000 for the project.
Therefore adequate funds exist within the Municipal Water Fund t
project.
Options
1.Approvethe resolution accepting City Project 18-01 and Authorizing Final Payment
2.Provide staff alternative direction.
Recommendation / Action Requested: Staff recommends approval of the Resolution that
accepts the final improvements and authorizes final payment to El
Maintenance, Company.
Connection to Vision / Mission: Maintaining quality infrastructure directly impacts the quality
of public services.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustai
management through effective, efficient, and visionary leadershi Page 1
CITY OF SHOREWOOD
RESOLUTION NO. 19
- ___
A RESOLUTION ACCEPTING FINAL IMPROVEMENTS AND
AUTHORIZING FINAL PAYMENT FOR THE BOULDER
BRIDGE MOTOR CONTROL CENTER REPLACEMENT
PROJECT, CITY PROJECT 18-01
rd
WHEREAS,
on July 23, 2018, the Shorewood City Council awarded the contract
for the Boulder Bridge Motor Control Project, City Project 18-01, to AE2S Construction,
LLC, DBA Electrical Installation and Maintenance (EIM); and
WHEREAS,
said Improvements have been completed according to the approved
plans and specifications on file; and
WHEREAS,
the Director of Public Works has inspected said improvements and
found them to be in order.
NOW, THEREFORE, BE IT RESOLVED,
by the City Council of the City of
Shorewood as follows:
1. The City hereby accepts the work completed pursuant to said contract and
authorizes final payment to the Contractor, and all warranties shall commence as
th
of the date of substantial completion, of April 12, 2019.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF SHOREWOOD
th
this 10 day of June, 2019.
ATTEST:
______________________
Scott Zerby, Mayor
_________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
2E
Title/Subject: Appreciation Event
Meeting Date: June 10, 2019
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Background:
The City of Shorewood has traditionally held a summer appreciation
event that recognizes volunteer commissioners, representatives, and staff. The past
budget for the event has been $2,500, and it is expected that the cost for this year will
be similar.
Recommended Action:
That the council finds that the recognition event should be
held again this year by motion. If the council approves the event, a calendar invite will
be sent to all participants to determine what dates work for the most people, and an
appropriate venue will be reserved based on that response.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
City of Shorewood Council Meeting Item
2F
Title/Subject: Approval for Closing City Hall July 5
Meeting Date: June 10, 2019
MEETING
Prepared By: Greg Lerud, City Administrator
TYPE
REGULAR
Background:
July 4 falls on a Thursday this year, and multiple staff members have indicated
that they would like to take July 5 off for vacation. It is anticipated that it will be a relatively slow
day with City Hall being closed on July 4. Staff is requesting to officially close city hall this year
all day on Friday, July 5. City Hall staff may use their personal day, vacation or accrued comp
time for the day off.
Options
:
1. Keep normal city hall hours. If the council wants to keep normal hours, staff will work to
provide a skeleton crew.
2. Allow city hall to be closed on July 5 and give remaining staff the option to use vacation or
comp time.
Requested Council Action
:
A motion authorizing closing City Hall July 5, 2019 and allow
staff to use their personal leave, vacation, or comp-time for the closure.
Next Steps and Timeline
:
If the council permits the closure, staff will post notice at city hall
and communicate through the website and social media.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
#2G
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject:Accept Quotes forPressure Wash System, Public Works
th
Meeting Date: June 10,2019
Prepared by: Larry Brown, Director of Public Works
Attachments: CIP Excerpt, Quote
Background: The Public Works Department routinely washes down equipment after snow plowing
events, major operations, and as part of routine maintenance of equipment to help preserve the service
life of the equipment. This is accomplished by a stationary high pressure wash boiler and pump system
located in the wash bay at Shorewood Public Works Facility. The existing system is the original
equipment that was installed with the building in 1992 and currently needs replacement.
Attachment 1 to this report is an excerpt of the approved 2019 Capital Improvement Program (CIP)
which indicates the budgeted amount of $18,000 for the pressure wash system.
Staff solicited proposals for furnishing and installation of a new system. Attachment 2 is a copy of the
lowest proposal. Results of the quote process are shown in Table 1 below.
Firm Amount
American Pressure, Inc. $ 8,660.00
Schusters$9,345.00
Table 1
Financial or Budget Considerations: As noted above, the 2019 CIP has $18,000 budgeted for the project
from the Equipment Replacement Fund. Therefore, adequate funds exist for this improvement project
Recommendation: Staff is recommending approval of a Motion that accepts the Quote from American
Pressure, Inc., in the amount of
$8,660.00.
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustaid sound financial
management through effective, efficient, and visionary leadershi Page 1
Attachment 2
#7A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Approve the 2040 Comprehensive Plan
Meeting Date: June 10, 2019
Prepared by: Marie Darling, Planning Director
Attachments: Comments Received
Revised Graphics
Resolution
Copies of the 2040 Comprehensive Plan are available on the City’s website
Background:
At their October 30, 2018 meeting, the Planning Commission held a public hearing to consider the Draft
Comprehensive Plan 2040. They voted unanimously to recommend release of the document to the
adjacent governmental jurisdictions subject to three changes, which were previous incorporated. The
Council authorized the distribution to Shorewood’s adjacent communities and other jurisdictions on
November 13, 2018 and the required six-month comment period expired on May 20, 2019.
Staff received minor comments from two jurisdictions Carver County (typo on a graphic) and Three
Rivers Park District (requests for changes to their parks references). All the changes have been
incorporated and the revised graphics are attached. Six other jurisdictions submitted formal
acknowledgements that they had no comments on the plan.
Staff received one additional comment from a resident (attached) just before the plan was released for
comment to the adjacent jurisdictions regarding the need for improvements to Strawberry Lane due to
the increasing enrollment of Minnewashta Elementary. Staff made no changes to the document based
on these comments, but note that the Strawberry Lane project is included in city’s CIP for 2023.
Additionally, the City Council recently authorized surveying the right-of-way in preparation for the
project.
Financial or Budget Considerations: The City Council has previous budgeted funds for the
Comprehensive Plan Update to provide for the costs associated with developing the plan.
Recommendation / Action Requested / Next Steps: Staff recommends adoption of the attached
resolution approving the plan subject to the Metropolitan Council’s review and comment pursuant to
State Statute and authorizes staff to submit the plan to the Metropolitan Council.
After the Metropolitan Council concludes their review, staff will formally forward the final copy of the
plan to the City Council’s attention with a summary of any necessary changes.
Mission Statement: The City of Shorewood is committed to providing residents quality public services, a
healthy environment, a variety of attractive amenities, a sustainable tax base, and sound financial
management through effective, efficient, and visionary leadership.
S:\Planning\Comprehensive Plan\Comp Plan 2019\Council Action\19 06 10 CAF Adopt and Release to Metropolitan Council.docx
8A
MEETING TYPE
City of Shorewood Council Meeting Item
Regular Meeting
Title / Subject: Draft Speed Bump Policy
Meeting Date: June 10 th, 2019
Prepared by: Larry Brown, Director of Public Works
Attachments Draft Policy
Policy Consideration: Should the City Councilamend measures for Traffic Calming to include
speed bumps?
Background:The City has received a request from the Shorewood Pond communitthe
addition of speed bumps to Park Lane.
The request stems from the fact that many of the motorists that utilize the south end of
Freeman Park are users that do not live in the neighborhood, or necessarily within the City of
Shorewood. Residents of the area often voice concerns regarding speeding traffic through
the area. Therefore, residents of the area of voiced their strong preference for speed bumps
along Park Lane.
Staff has discussed this issue at length. From a public works pthe placement of any
speed bumps is an impairment to routine or emergency response. In the past,
concern has been voiced from emergency responders as well. While it does not prevent
response, it adds a minor amount of time and nuisance to the response.
It should also be pointed out that the City of Tonka Bay has recently installed speed bumps on
Pleasant Avenue in Tonka Bay, as it nears CR 19. Since the installation of the speed bumps,
SLMPD has received reports of traffic swerving around the speed and even traveling into
yards to avoid them. In response, residents have reportedly placed other objects that
safety concerns to detour vehicles from traversing the boulevards.
Having stated that for the record, it is understood that residents of the area are
outside traffic generated for events at Freeman Park. Certainly, the south end of Freeman
Park is used intensely during the baseball season.
Staff did provide a draft of a speed bump policy to be able to consider the request received.
Certainly, the balance is how the proposed traffic calming measures are implemented. While it
Mission Statement: The City of Shorewood is committed to providing residents qualit
healthy environment, a variety of attractive amenities, a sustaiase, and sound financial
management through effective, efficient, and visionary leadershi Page 1
may be desirableto bring speeds to a minimum in key areas, hampering through traffic in all
neighborhoods is not a desired goal of a good transportation network.
The draft policy has been attached for consideration. Staff will present this inday
evening.
CITY OF SHOREWOOD
SPEED HUMP POLICY
The City of Shorewood recognizes that properly placed speed hump
reducing vehicular speeds and discouraging cut through traffic o
Speed humps may be installed in residential areas if all the fol
1.To ensure timely response of emergency vehicles, no speed bumps
Principal Arterial, Minor Expander, Major Collector, Minor Colle
2.The continuous length of road or street cannot be more than 1500 feet, nor less than 500
in length.
3.A condition of speeding exists when the 85 th percentile speed of traffic on the street exceeds the
posted speed limit, or; the street is a direct route to a facility or business that generates a
significant amount of non-neighborhood traffic, and the city receives a petition from 60 percent
of the residents along the street.
4.The eligible street must be a street under the authority of the
an average vehicle count of more than 1,000 per day.
5.Speed humps will not be considered on streets where a significan
diverted to nearby or local streets.
Conditions on the installation of speed humps:
1.Speed humps will only be considered for installation on local residential streets determined b
the City Engineer to have adequate vertical and horizontal align
safely accommodate the installation of speed humps. Speed humps
streets with horizontal curves with less than 300 feet centerline radius
vertical curves with less than minimum safe stopping sight dista
2.The street should not be an important access route for emergency
considered are:
a.Whether the street is a primary route for emergency vehicles.
b.Whether the installation of speed humps could cause a significan
to emergencies.
3.The design of the speed hump shall be (insert graphic or descrip
4.Speed humps shall not be permitted to be in place from October to April in ord
plowing.
Conditions on installation and maintenance of speed humps.
1.The city shall be responsible for the seasonal installation and
2.If a speed hump has been installed in a neighborhood and the cit
petition from 60 percent of the neighborhood requesting the spee
shall remove the speed hump. Once a speed hump is removed, the City will not consider
reinstalling a speed hump unless there was an extraordinary chan
Attachment 1
CITY OF SHOREWOOD
COUNTY OF HENNEPIN
STATE OF MINNESOTA
RESOLUTION 19-
A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES
AGREEMENT WITH BARR ENGINEERING,
CITY PROJECT 18-04
WHEREAS,
City Staff has solicited a proposal for professional services from Barr
Engineering for hydraulic analysis, agency coordination, survey, project permitting,
preliminary and final design for the Grant Street Drainage Project, as shown in Exhibit
A; and
WHEREAS,
the Director of Public Works has reviewed said proposal and found it to be
.
in order
NOW THEREFORE
, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHOREWOOD, MINNESOTA AS FOLLOWS:
1. The City Council of the City of Shorewood, Minnesota authorizes the execution of
a professional services agreement with Barr Engineering to complete said
analysis, as outlined in Exhibit A.
th
Passed by the City Council of Shorewood, Minnesota this 10 day of June, 2019.
__________________________
Scott Zerby, Mayor
Attest:
___________________________
Sandie Thone, City Clerk
City of Shorewood Council Meeting Item
10A1
Title/Subject: Shorewood Community and Event Center
Meeting Date: Monday, June 10, 2019
MEETING
Prepared By: Twila Grout, SCEC and Park and Rec Director
TYPE
Reviewed By: Greg Lerud, City Administrator Regular
Meeting
Attachments:
Staff is providing City Council an update on the first six months of 2019 operations at
the Shorewood Community and Event Center (SCEC). Below is an overview of what
has taken place at the center.
Programs and Events
New classes that the SCEC has held since the beginning of the year have been:
Three instant pot classes (these classes were successful and staff has been
asked when we will be offering it again)
Decluttering/Organizing program
A dog event
Chair massages (this is being offered once a month through June. If successful
we will continue the program)
In addition to the new programs/events listed above, the city continues to host Arctic
Fever, Garden Fair and Oktoberfest.
Staff continues to work on new programs and events. Offering these programs and
events brings in residents and also people from other communities that were not aware
of the facility, which may bring in potential rentals.
Rentals
The Shorewood Community & Event Center continues to host birthday parties,
bridal/baby showers, Celebration of life, workshops, homeowners associations, kitchen
rentals and wedding receptions.
Toastmasters, Senior AA and Kix Dance are weekly rentals, along with Amesbury
Board which meets monthly.
The Southshore Senior Partners continue to have their weekly classes - fitness classes,
quilting, woodworking, knitting, making cards, special occasion luncheons, bridge,
mahjong, dementia support group.
Mission Statement: The City of Shorewood is committed to providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax base, and
sound financial management through effective, efficient, and visionary leadership. Page 1
Listed below are some new rentals for the center this year:
DJ Driving School (they are renting the center for 2 weeks in June, July and
August)
The Board of Directors of the Minnesota Chapter of the International Public
Management Association for Human Resources Conference
Divorce mediation (is renting the conference room once a week)
Pre-K graduation
Minnetonka Country Club Homeowners Association
Town Hall meetings
Legislative Panels
Below is a comparison that will give city council a view of 2018 and 2019 rentals for the
first six months.
2018 First Six Months Rentals
January February March April May June
Daytime 11 9 9 9 11 10
Evening/Weekends 22 22 21 27 22 20
Total 33 31 30 36 33 30
2019 First Six Months Rentals
*January *February March April May June
Daytime 9 4 12 13 15 19
Evening/Weekends 25 24 25 32 17 18
Total 34 28 37 45 33 37
*The last part of January and part of February the center was closed six times due to
weather and rentals were cancelled.
At the beginning of the year a section was added to the rental agreement asking “How
did you hear about the center”. Responses have been:
Previous renter
Member of the Excelsior Men’s Garden Club
Recommended by Chanhassen Rec Center
Heard about the conference room at a City Council meeting
Web Site
Friend
Electronic Sign
Drove by location for years
Improvements
Some improvements that are currently being worked on:
The patio off the dining room. Building Inspector, Joe Pazandak is working on
the design and getting quotes from contractors. This will be nice addition when it
is complete.
Public Works painted the outside overhang on the canopy and Sign Source
placed the signage on the overhang.
Two of the three air conditioners in the dining room are having to be replaced.
One went out last fall, the other unit went out a few weeks ago. We were able to
get one unit installed the week of May 24.
Feedback on the renovations to the center has been very positive from those that have
visited/rented the center.
Advertising/Promoting
Staff is currently working on a brochure to mail to law offices, mediation offices, sports
organizations, catering businesses, funeral homes and other businesses. We are
waiting on pictures from a wedding reception that took place in May, as they agreed to
share some of their pictures for the website and brochure. We are also working with an
individual in regards to a logo. The goal is to have this completed by the end of July.
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A promotion that the center is doing right now is running through August 30. Room
rentals are half price on Fridays, from 8 am to 4 pm, if the potential renter mentions that
they would like the half price deal when they reserve the space. This applies to
residents, non-residents and non-profit. To-date we have had one half price rental.
Other promotions that staff will be working on are:
Facebook/Instagram/Twitter – if they like the page, offer an on-line coupon for
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discount rental
Run promotion in Sun Sailor and Lakeshore (like every 3 months) See this ad
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call and rent a room – get 10% off
Run Promotions like the Friday offer that is running now
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If a rental recommends the center to someone and they rent, the rental that
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recommended the center gets 10% off their next rental
Posters/flyer at the parks promoting the center
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The center also advertises in the Twin Cities Business Magazine, Minnesota Wedding
Guide, Sun Media Wedding Special Edition, Southwest Metro Chamber of Commerce
Directory and Excelsior Membership Directory.
Financials
City of Shorewood
SCEC Revenues & Expenditures
2018-2019
05/31/19
Account Number Description 2018 2019
REVENUES:
201-00-3410-0000 Rental Income 55,988.72 21,200.75
201-00-3473-0000 Event Program Fees 607.00 25.00
201-00-3477-0000 Metro Dining Cards 2,304.00 1,700.00
201-00-3480-0000 Program (Class) Fees 1,658.00 (87.00)
201-00-3620-0000 Interest Earnings 1,319.37 0.00
201-00-3623-0000 Contributions & Donations 415.00 0.00
201-00-3670-0000 Miscellaneous 260.00 0.00
Total Revenues 62,552.09 22,838.75
201-00-3920-0000 Transfers In - Operations 70,000.00 70,000.00
201-00-3920-0000 Transfers In - Building Purchase 0.00 0.00
201-00-3920-0000 Transfers In - Building Improvements 38,000.00 32,300.00
201-00-3920-0000 Transfers In - Fiber to SCEC 0.00 7,500.00
201-00-3920-0000 Transfers In - Technology Improv. to SCEC 0.00 10,000.00
Total Transfers In 108,000.00 119,800.00
Total Revenues and Transfers In 170,552.09 142,638.75
EXPENDITURES:
201-00-4101-0000 Full-Time Regular 25,894.67 14,721.55
201-00-4102-0000 Overtime 2,856.62 1,189.51
201-00-4103-0000 Part-Time 9,156.34 4,359.39
201-00-4121-0000 PERA - City Share 1,847.59 1,104.02
201-00-4122-0000 FICA - City Share 2,534.85 1,427.13
201-00-4131-0000 Employee Insurance 204.12 175.91
201-00-4151-0000 Workers Compensation 1,984.68 775.99
201-00-4200-0000 Office Supplies 0.00 138.37
201-00-4223-0000 Maintenance of Buildings 2,378.24 4,475.21
201-00-4245-0000 General Supplies 3,427.38 864.58
201-00-4246-0000 Event Supplies 0.00 467.41
201-00-4247-0000 Community Event 2,000.00 0.00
201-00-4248-0000 Program (Class) 10,708.71 1,931.00
201-00-4302-0000 Consulting Fees 0.00 0.00
201-00-4304-0000 Legal Fees 0.00 0.00
201-00-4321-0000 Communications 1,426.47 495.17
201-00-4331-0000 Travel, Conferences, Schools 181.62 0.00
201-00-4351-0000 Printing and Publishing 3,567.97 767.50
201-00-4380-0000 Utility Services 11,450.51 4,593.12
201-00-4400-0000 Contractual Services 17,857.53 7,318.40
201-00-4433-0000 Dues and Subscriptions 360.95 365.81
201-00-4437-0000 Taxes/Licenses 791.00 823.00
201-00-4440-0000 Misc Services 0.00 0.00
201-00-4441-0000 Arctic Fever Programs 0.00 0.00
201-00-4620-0000 Buildings & Structures 145,822.03 684.89
201-00-4680-0000 Other Improvements 0.00 4,203.00
Total Expenditures 244,451.28 50,880.96
Net Change in Fund Balance (73,899.19) 91,757.79
Fund Balance, January 1 89,062.11 15,162.92
Fund Balance, December 31 15,162.92 106,920.71
Action Requested:
No action is required at this time.
Connection to Vision/Mission
: Consistency in providing residents quality public
services, a healthy environment, a variety of attractive amenities, a sustainable tax
base, and sound financial management through effective, efficient, and visionary
leadership.