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06-10-19 CC Reg Mtg Agenda Packet
CITYOFSHOREWOOD 5755COUNTRYCLUBROAD CITYCOUNCILREGULARMEETING COUNCILCHAMBERS MONDAY, JUNE10, 2019 7:00P.M. AGENDA 1. CONVENECITYCOUNCILMEETING A. RollCall MayorZerby___ Johnson___ Labadie___ Siakel___ Sundberg___ B. ReviewAgenda Attachments 2. CONSENTAGENDA MotiontoapproveitemsontheConsentAgenda & Adopt ResolutionsTherein: A. CityCouncilWorkSessionMinutesfromMay28, 2019 Minutes B. CityCouncilRegularMeetingMinutesfromMay28, 2019 Minutes C. ApprovaloftheVerifiedClaimsList ClaimsList D. AcceptFinalImprovements, AuthorizeFinalPayment DirectorofPublicWorksMemo BoulderBridgeMCCProject, CityProject18-01 Resolution19-055 E. Volunteer/CommissionerAppreciationEvent CityAdministratorMemo F. ApprovaltoCloseCityHallonFriday, July5, 2019 CityAdministratorMemo G. AcceptQuoteforPurchaseofPressureWasher DirectorofPublicWorksMemo 3. MATTERSFROMTHEFLOOR NoCouncilActionwillbetaken) 4. PUBLICHEARING 5. REPORTSANDPRESENTATIONS 6. PARKS 7. PLANNING A. AdoptComprehensivePlan PlanningDirectorMemo Resolution19-056 CITYCOUNCILREGULARMEETINGAGENDA – June10, 2019 Page2 8. ENGINEERING/PUBLICWORKS A. DraftSpeedBumpPolicy DirectorofPublicWorksMemo B. GrantStreetDrainageProposal DirectorofPublicWorksMemo Resolution19-057 9. GENERAL/NEWBUSINESS 10. STAFFANDCOUNCILREPORTS A. AdministratorandStaff 1. ShorewoodCommunityandEventCenterUpdate ParksandRecDirectorMemo B. MayorandCityCouncil 1. ParksCommissionRecommendation 11. ADJOURN 2A CITYOFSHOREWOOD 5755COUNTRYCLUBROAD CITYCOUNCILWORKSESSION COUNCILCHAMBERS TUESDAY, MAY28, 2019 6:00P.M. MINUTES 1. CONVENECITYCOUNCILWORKSESSION MayorZerbycalledthemeetingtoorderat6:00P.M. A. RollCall Present. MayorZerby; CouncilmembersJohnson, Labadie, andSiakel, CityAdministrator Lerud; CityClerkThone; PlanningDirectorDarling; DirectorofPublicWorks Brown; and, CityEngineerFauske Absent: CouncilmemberSundberg B. ReviewAgenda Johnsonmoved, Labadie seconded, approvingtheagendaaspresented. Motionpassed 4/0. 2. TrashCollectionSurveyResults – PeterLeatherman Mr. Leathermangaveabriefoverviewofthespecificsonhowthesurveywasconducted. He notedthattheyhadsurveyedfourhundredrandomlyselectedresidentsbetweenMarch5, 2019 andMarch19, 2019. Hereviewedthedemographicsoftherespondentssuch asresidential longevity, age, makeupoftheirhouseholds, andwhethertheyweremaleorfemale. Hereviewed theresultsofhowlongpeoplehadbeenwiththeircurrenttrashhaulerandwhethertheyhad changedhaulersornot. Therespondentsratedtheirsatisfactionveryhighwithninety-nine percentsayingtheservicewasgoodorexcellent. Hereviewedtheanswersgivenaboutwhat theylikedmostabouttheirservice. Hestatedthatseventy-sixpercentofpeopleratedthe importanceofchoiceassomewhatorveryimportant. Heexplainedthatwhenaskedfortheir opinionoftheproposedtrashhaulingchangesintheCity, sixty-onepercentopposedthechange, twenty-fivepercentsupportitandfourteenpercentwereunsure. Hereviewedthereasonsgiven fortheirdecisiontoopposeorsupportorganizedtrashcollection. Hestatedthatforthosewho supportedorganizedtrashcollection, thebiggestreasonwastoreducetrucktraffic. Heexplained thatforthosewhoopposedorganizedtrashcollection, theirmostcommonreasonwaschoice. Hereviewedtheresultsregardingrecyclingandorganicscollection. Hestatedtheconceptofa springandfallcurbsideclean-upprogramswerehighlysupported. Henotedthatwhatcameout ofthissurveyisverysimilartowhathehasfoundinotherareas, thatinMinnesota, therightto chooseyourgarbagehaulerisveryimportant. CouncilmemberSiakelstatedthatshefindsitinterestingthat recyclingisorganizedtrash collectionandpeoplearefinewiththatbutconcernedaboutorganizedtrashcollection. MayorZerbyaskediftherepresentativefromRandy’swouldbeinterestedinansweringsome questionsabouttheorganicsandrecyclingcollection. CITYOFSHOREWOODCITYCOUNCILWORKSESSIONMINUTES MAY28, 2019 Page2of2 MarkStoltman, CEOofRandy’s, statedthattheyhadpioneeredaprocessinWayzataabout twelveyearsagofororganicscollection. Hestatedthatithadsomeproblemsbecauseof additionaltrucks. Hestatedthattheyhavenowgonetoaco-collectionprocesswherethereisa compostablebagthatisputinwiththetrashandnottherecycling. HeinvitedtheCounciland Citystafftoparticipateinatouroftheirfacilityandseehowtherobotpicksthecompostablebags offoftheline. MayorZerbyaskedhoworganicscollectionwouldworkintheCity, andifitwouldonlybeavailable toclientsofRandy’sSanitation. Mr. Stoltmanstatedthatthisorganicscollectionserviceis availabletoanyhaulingcompanywhowantstouseit. CouncilmemberJohnsonstatedthatduringhisexplanation, hementionedreducingtrucktraffic morethanonceandaskedhimtoexplainmoreaboutthatcomment. Mr. Stoltmanstatedthathedidnotintendtomakeacommentregardingweightconcernsforthe roadway, butinnothavingtobuyanothertrucktohandlethishauling. Heclarifiedthatheisthe PresidentofHaulersforChoiceandtheydonotbelievethetrucksfromaweightstandpointwill causemoreofaproblem. CouncilmemberSiakelstatedthatherinterestinthisissuewasnotjusttheweightofthetrucks ontheroadway. ShestatedthatshefelttheCityneededtolookandseeiftherewasabetter waytoprovidethisservicetoresidents. ShestatedthatMr. Stoltmanhadbeenprettyvocalabout whyhavingorganizedcollectionissuchabadideaandaskedhimtoexplainhisreasoning. She explainedthattheCouncilhaddiscusseddividingtheCityintozones, sotheCitywasnot even lookingatonehaulerfortheentireCity. Mr. StoltmanstatedthathehasbeenwithRandy’sfortwenty-sixyearsandtheirgoalistotie themselvestotheircustomerbasethroughavarietyofways. Hestatedthattheirgoalistodesign thecompanyanditsservicessopeoplewillwanttochoosethem. Hestatedthatorganized collectionfreezestheirabilitytoexpandtheircustomerbasebywordofmouthandbyotherpeople seeingtheirgoodservice. CouncilmemberSiakelaskedwhatRandy’smarketshareofthebusinessiswithintheCity. Mr. Stoltmanstatedthattheyservealittlemorethan900ofthe2,500residents. MayorZerby notedthattheCouncilwouldnotbemakinganydecisiontonightandthis presentationwasforinformationalpurposes. 3. ADJOURN Labadiemoved, Johnsonseconded, AdjourningtheCityCouncilWorkSessionMeetingof May28, 2019, at6:43P.M. Motionpassed4/0. ATTEST: ScottZerby, Mayor SandieThone, CityClerk 2B CITYOFSHOREWOOD 5755COUNTRYCLUBROAD CITYCOUNCILREGULARMEETING COUNCILCHAMBERS TUESDAY, MAY28, 2019 7:00P.M. MINUTES 1. CONVENECITYCOUNCILREGULARMEETING MayorZerbycalledthemeetingtoorderat7:00P.M. A. RollCall Present. MayorZerby; CouncilmembersJohnson, Labadie, andSiakel; CityAttorney Keane; CityAdministrator Lerud; CityClerkThone; FinanceDirectorRigdon; PlanningDirectorDarling; DirectorofPublicWorksBrown; and, CityEngineer Fauske Absent: CouncilmemberSundberg B. ReviewAgenda Labadiemoved, Johnsonseconded, approvingtheagendaaspresented. Motionpassed 4/0. 2. CONSENTAGENDA MayorZerbyreviewedtheitemsontheConsentAgenda. Johnsonmoved, Labadie seconded, ApprovingtheMotionsContainedontheConsent AgendaandAdoptingtheResolutionsTherein. A. CityCouncilRegularMeetingMinutesofMay13, 2019 B. ApprovaloftheVerifiedClaimsList C. Approve2019DataPracticesPoliciesandUpdatesRESOLUTIONNO. 19-048, 2019DataPracticesPolicies” Motionpassed4/0. 3. MATTERSFROMTHEFLOOR KatieLinder, 24420NiblickAlcovestatedthatshehasconcernsaboutthetrafficonCountryClub Lane. Shestatedthatpeoplearenotadheringtothepostedspeedlimits, especiallyinthe mornings. Sheisheretoaskiftherecanbeagreaterpolicepresenceinthearea. Shestated thatoneotherissueisthatsheunderstandsthattherewereasignificantnumberoftreestaken downinordertoputinthepathwaysinthearea. Shestatedthatherneighborhoodwouldliketo knowifthosetreeswilleverbereplaced. CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page2of8 MayorZerbythankedMs. LinderforbringingherconcernstotheCouncil. HenotedthattheCity Administratorwillspeakwiththepolicedepartmentaboutadditionalenforcementinthisarea. He askedPlanningDirectorDarlingaboutthetrees. PlanningDirectorDarlingstatedthatitisher understandingthatthedeveloperhasplantedallthetreesthattheywererequiredtoplant. She statedthattheCitycouldpurchasetreesatthetreesalenextyearforplantingextras. MayorZerbynotedthattheCityiscertainlyopentoworkingwithCalAtlanticongettingadditional treesplanted, iftheywillassistintheexpense. HesuggestedthatMs. LinderworkwithPlanning DirectorDarlingonthisissue. Ms. Lindernotedthatthereareevensomeresidentsthathavestatedthattheyarewillingtopitch inandingetsometreesplantedinthearea. DeborahZorn, 4940ShadyIslandRoad, statedthatshehasbeenincontactwiththeCityalready abouttheNoParking/ParkingsignsonEnchantedDrivethatbecomesShadyIslandRoadafter thebridge. Shestatedthattherehasbeenincreasedincidentsofpeoplecomingoutanddriving alongtheroadandfishingfromtheshore. Shestatedthatthishasmeantincreasederosionand alotofgarbagebeingleftbehind. Shestatedthattheyhavetakenpicturesofuptotencarsbeing parkedthereandpeopleandchildrenrunningacrosstheroad, aswellasmanynearaccidents. Shestatedthattherehasevenbeenoneincidentwheresomeoneparkedinthecul-de-sac, walkedacrossprivatepropertyandproceedingtofishonaprivatedock. Sheexplainedthatwhen thispersonwasconfronted, theyrepliedtheythoughttheywereinMoundandcouldfishfromany ofthedocks. ShestatedthattheyareaskingforadditionalNoParkingsignsontheislandroads. PublicWorksDirectorBrownstatedthathehasbeenincommunicationwithMs. Zornaboutthe issueandwillneedtoresearchwhethertherehavebeenNoParkingresolutionspassedforthat area. Hehassuggestedthatapetitionbecirculatedinthecommunityregardingtheissue, so thereisfeedbackfromthefullcommunity. WhitleyMott, 24890YellowstoneTrail, statedthatheisbackaboutthedrainageonthe MinnetonkaCountryClubproject. Heexplainedthathecontinuestohaveissueswithfloodingon hispropertyandwantedtheCounciltobeawareoftheissue. Hestatedthatheunderstandsthe watersheddistricthasbeenworkingontheissueandtryingtofindasolution, butnotedthatthere isnoreasonthattheMinnetonkaCountryClubprojectshouldbedrainingontohisproperty. CityAdministratorLerudstatedthatthenecessaryinformationwassenttothewatersheddistrict sometimelastweekforreview. Mr. MottremindedtheCouncilthatthepipeusedfordrainagewasnotconstructedtospecwhen itwasoriginallyinstalled. Hestatedthathecontinuestohavetospendmoneytocleanupthe messthatwasmadeandcausedbyMattamyHomes. MikeandPetraCripe, 450WestLakeStreet, statedthattheyarepartiallyinExcelsiorandpartially inShorewoodandpaytaxestobothcities. Mr. Cripestatedthatthereisabadrunoffproblem thattheyhavehadforyearsthatcreatesariverintheirbackyard. Ms. Cripestatedthatthe problemthisyearhasbeentheworstithaseverbeen. Shestatedthatittakeseverythingfrom thestreetsuchaswoodandglassandrushesthroughtheiryardintothelake. Shestatedthat theyhavereporteditthistobothExcelsiorandthewatersheddistrict. Sheexplainedthatthey hadplacedlargerocksintheareatotrytoslowtherunoff, butalloftherockshaveevenwashed intothelakewiththeforceofthewater. CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page3of8 PublicWorksDirectorBrownstatedthathewilldiscussthesituationwithExcelsiorPublicWorks andhaveengineeringtakealook. 4. PUBLICHEARING 5. REPORTSANDPRESENTATIONS A. KenPotts, CityProsecutor Mr. PottsstatedthathehasbeenprosecutingfortheCitysince1992andhasneverseenwhat hehasseenthelastfewyearswithanincreaseinimpaireddrivers. Heexplainedthatby impaired” hemeansalcohol, marijuana, opiates, amphetaminesandheroine. Hestatedthatthe averageDUIarrestsintheCityuptothelasttwoyearshavebeenfiftytosixtyarrestsperyear. Heexplainedthatin2017therewereeighty-eightandin2018therewereeighty. Hestatedthat muchofhistimeisspentlitigatingthesecases. Hestatedthatmanytimestheattorneysforthese individualstrytogetthecasethrownoutontechnicalities, butthepolicedepartmentisdoinga greatjob, sonotmanyarethrownout. Mr. PottsremindedtheCouncilthatthe “handsfree” cell phonelawwillgointoeffectlaterthissummer. Henotedthatdomesticassaultcasesareway downintheCity. CouncilmemberLabadieaskedifMr. PottssawanypatternsintheDUIsituations. Sheaskedif itwasmainlyresidentsorvisitorstotheCity. Mr. Pottsstatedthatitmostlyweekendsandrelated tobartimes. Hestatedthattherereallyisn’tapatternwithagesbecauseitrunsthegamutfrom seventeentoseventy-two. Hestatedthatitismainlyvisitorsfromthesurroundingsuburbs. MayorZerbythankedMr. PottsforhisservicetotheCity. B. DeborahZorn, LakeMinnetonkaConservationDistrict Ms. ZornnotedthatshehaddistributedapacketofinformationtotheCouncilandgaveabrief overviewonwhathasbeenhappeningintheLakeMinnetonkaConservationDistrict. Shestated thattherewillbeacommentsessionheldonJune5, 2019ifanyonewouldliketocommenton theirproposedbudgetandlevy. SheexplainedthattheMinnehahaCreekWatershedDistrict takeswaterlevelmeasurementseverydayonthelake. Shenotedthatthehigh-water markis nine-hundredthirtyfeetandthereadingfromyesterdaywasnine-hundredthirdpointzerogive andtodaywasnine-hundredthirtypointoneeight. Sheexplainedtheprotocolforwhenhigh waterisdeclared. MayorZerbystatedthatitseemsasthoughsomeboatersdon’tunderstandwakeatall. Hestated thatonesuggestionhehadinadiscussiononFacebookwastoaddafivemileperhourspeed limitthroughthechannels. Ms. Zornshowedtheflyerwiththelistofrulesfor2019andnotedthatMayorZerby’ssuggestion isalreadyinthecode. Shewillforwardontostaffhissuggestedthatitneedstobepostedon signs. Shenotedthattherewillbewaterproofcontainersateveryboatlandingthathavetherules forhighwaterandthelake. Ms. Cripesuggestedthattheinformationbedistributedmorewidelythanthepublicaccesspoints, suchasarearestaurants. CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page4of8 CouncilmemberJohnsonaskedfordetailsonhowthecallismadeforthehigh-waterdeclaration. Ms. Zornexplainedtheprocessandcriteriaforahigh-waterdeclaration. Shegaveanoverview oftheAISmasterplantomanagethevegetation. Shenotedthatwhiletheyarelookinginto whetherthecurrentplanisthebestforthelake, theyaresuspendingtheharvestingprogramfor 2019. CouncilmemberSiakelnotedthatsheunderstandstherationaleandtheissueswithharvesting, howevershehasconcernsaboutthechannelsbecomingunnavigablewithoutharvesting. Ms. Zornstatedthattheywillbemonitoringthechannelsandifitdoesbecomeapublicsafetyissue, theLMCDmayenlistlocalharvestingcompanies. SheexplainedthatinSt. Alban’sBayand RobinsonBaytherewillbeazebramusselcontrolprojectthroughlateJuly. CityAttorneyKeanewarnedtheCouncilthatstarrystoneworthasbeenfoundintheareaandis verybad. Ms. ZornnotedthatithasbeenfoundinMedicineLakeisontheAISmasterplan. CityAttorneyKeanenotedthathehasseenthedevastatingeffectthestarrystoneworthashad onLakeKoronis. 6. PARKS A. ReportbyCommissionerMikeHirnerontheMay14, 2019ParksCommission Meeting CommissionerHirnergaveanoverviewoftheMay14, 2019ParksCommissionmeeting. He explainedthattheParksCommissionhadinvitedtheareasportsassociationstocometothe meetingandstatedthathefeltitwasafantasticconversation. Hestatedthattheallofthe associationsexpressedtheirappreciationforhoweasytheCitywastoworkwithandall expressedinterestinworkingwiththeCityonvariousprojects, suchasseedingoradding bleachers. HestatedthattheParksCommissionalsospenttimediscussingtherinkattendant payscaleandwouldliketheCounciltoconsiderraisingitforthenextseason. CouncilmemberLabadiestatedthatthereweresomeassociationsthatwerewillingtocontribute financiallytosomeparkimprovementsandsuggestedthattheCityaggressivelypursuethese opportunitiesnowduringthepeaktimeofuse. Sheaskedaboutthechallengeswithrink attendantsandaskedwheretheCityhadlacked. PlanningDirectorDarlingstatedthatoneofthe largestproblemswasthattherewerenotenoughapplicantstokeepallthreerinksstaffed, which wasalsocommonintheotherareacitiesaswell. 7. PLANNING A. ReportbyCommissionerDustinMaddyontheMay7, 2019andMay21, 2019 PlanningCommissionMeetings CommissionerMaddygaveanoverviewoftheMay7, 2019andtheMay21, 2019Planning Commissionmeetings. B. AppealZoningViolationNotice PlanningDirectorDarlingexplainedthatinFebruary, theCityreceivedacomplaintallegingthat thepropertyownerat450WestLakeStreet, wasstoringtoomanyrecreationalvehiclesonthe property. Shestatedthatstaffinspectedthepropertyandissuedtheownerazoningviolation letter. Sheexplainedthattheapplicanthasappealedtheviolationnoticeindicatingthattheyfeel CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page5of8 therulesarebeingunfairlyenforced. Shestatedthatthispropertyisachallengingpieceof propertybecauseispartiallyinShorewoodandpartiallyinExcelsior. Shenotedthattheproperty ownerhasbeenstoringfourseasonalrecreationalvehicles; apontoon, atrailerwithtwojetskis, apop-upcamper, andatrailerwithoneotherrecreationalitemonit. Sheexplainedthatthe PlanningCommissionreviewedthesituationandvotedunanimouslytoupholdthevalidityofthe violationnotice. MikeandPetraCripe, 450WestLakeStreet, statedthatsheattendedthePlanningCommission meetingandnotedthattheCommissiongavehertheimpressionthattheirhandsweretied becausetherewasnograyarea. Ms. Cripestatedthatsheistiredoffightinganddefending herselfagainstananonymousneighbor. Shestatedthattheirhomeislocatedrightnexttothe MinnetonkaPortableDredgingCompany, whichisbasicallyajunkyardononesideandtheother sideistheregionaltrail. Shestatedthattheyhaveprivacyfencingandexplainedthatshefeels theirstoragedoesnotimpactanybodyanddoesn’tunderstandwhytheycannotparktheirown boatontheirpaveddriveway. Shestatedthatratherthanchargeafeeforthisissue, sheasked thattheCityconsidercommunityservice. Shestatedthattheyareaoneincomefamilybecause oftheirspecialneedssonanddoesnotthinkafineisappropriateforthisissue. Sheexplained thattheyhavebeenlivingthereforeighteenyearswithoutanincident andarepillarsinthe community. SheexplainedthedifferenceinhowShorewoodandExcelsiordeterminewhichis thefrontyardaswellastheirdifferingrules. Shestatedthatshedidnotthinkthisordinanceis fairtothemandtheirsituation. CouncilmemberLabadiestatedthatthisisaveryuniquelotandaskedPlanningDirectorDarling toexplainwhyavariancewouldn’tapplyinthissituation. PlanningDirectorDarlingexplainedthatavariancewouldnotapplybecausestorageof recreationalvehicleswithinthebuildableportionofalotisadefinedaccessoryusewithintheCity codeandthatstatestatuteprohibitsusevariances. Sheexplainedtheparametersofwherethe buildableportionofthelotisforlakefrontproperty whichalsodefineswhererecreational equipmentmaybestored. CouncilmemberSiakelaskedwhattherulewouldbefortheCityofExcelsior. PlanningDirectorDarlinggaveabriefoverviewofwhatwouldbeallowedpertheCityofExcelsior code. CouncilmemberSiakelaskedwhythehomeownerscouldn’tjustspreadthevehiclesoutonthe propertyandbeincompliancewitheachcitiescode. CouncilmemberLabadieaskediftherewouldbeahardshipassociatedwithmovingthetrailers ontotheExcelsiorportionofthelot. Ms. CripestatedthatintheirsituationitwouldbeahardshipfortheirsonbecausehehasDown’s Syndrome, autismandisnon-verbal. Sheexplainedthatareaoftheyardishisgardenandplay areaandiscompletelyfencedinandlocked. Shestatedthepontoonisonlyonshoreduringthe wintermonths. Shestatedthatshebelievestheymaycurrentlyincompliancebecausethe pontoonisinthelake. CityAttorneyKeanestatedthathisquestionfortheZoningAdministratorwouldbewhetherthe violationisstilltakingplace. CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page6of8 PlanningDirectorDarlingstatedthatiftheyarestoringmorethanonerecreationalvehicleonthe propertytheywouldbeinviolation. CityAttorneyKeanestatedthatitsoundsliketheyarenot. Ms. Cripestatedthatthepontoonisinthewaterandthecamperisgone. Shestatedthatthe waverunnersareparkedonthedrivewaybutshouldbetheappropriatesetbackfromthestreet. PlanningDirectorDarlingstatedthatitappearsthehomeownerswouldbeincompliance. CouncilmemberLabadiestatedthatitmaymakesensethateitherShorewoodorExcelsiorwould absorbthisproperty. MayorZerbystatedthathefeelsitmakessenseforExcelsiortoabsorbthe propertybecauseWestLakeStreetistheirstreet. Ms. CripestatedthatshelikesbeingpartofbothcitiesandhasalwaysfoundShorewoodtobe reasonable. CityAttorneyKeanestatedthatbecausethereisnotacontinuingviolation, he suggestedthatstaffworkwiththepropertyownersonsomeplausibleoptionsthatmaygivethem anon-codeissueinthenextstorageseason. Labadiemoved, secondedbySiakel, to directstafftoworkwithresidentstoexplore optionsrelatingtopropertylinesat450WestLakeStreet, andanyfuturepotentialzoning violationstoresolvethestorageissue. Motioncarried4/0. 8. ENGINEERING/PUBLICWORKS A. ApprovePlansandSpecificationsandAuthorizetheAdvertisementforBids for2019BituminousMillandOverlay, CityProject19-02 PublicWorksDirectorBrown explainedthatCouncilauthorizedWSBtoprepareplansand specificationsattheirApril22, 2019meeting. Hereviewedtheprojectsproposedtobeincluded intwoalternatives. HenotedthatthishadbeenbudgetedaspartoftheCIPprogram. Staffis recommendingapproval. MayorZerbyaskedifthetimelineisrealistic. PublicWorksDirectorBrownstatedthatitisacompressedschedulebutnotedthatifthebidsdo notcomeinwheretheCitywouldlikethemto, itcanwaitanddecidetomoveforwardatadifferent time, ifnecessary. Johnsonmoved, Labadieseconded, AdoptingRESOLUTIONNO. 19-050, “AResolution ApprovingPlansandSpecificationsandAuthorizingAdvertisementforBidsforthe2019 MillandOverlayProject, CityProject19-02, includingthebidalternatesasdiscussed.” Motionpassed4/0. B. ApproveProfessionalServicesAgreementfortheWoodsideRoadand WoodsideLaneStreetReclamationProjectFeasibilityReport, Preliminary Design, andFinalDesign, CityProject19-04 PublicWorksDirectorBrownstatedthattheyhavegottenfeedbackfromtheresidentsregarding drainageimprovementsandwatermainextension. Hestatedthattheneighborhoodmeetingheld inDecemberwaswellattended. Heexplainedthatstaffisrecommendingapproval. Johnsonmoved, Labadieseconded, AdoptingRESOLUTIONNO. 19-051, “AResolutionto ApproveaProfessionalServicesAgreementwithWSBandAssociates, IncforFeasibility CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page7of8 Report, PreliminaryDesignandFinalDesignfortheWoodsideRoadandWoodsideLane StreetReclamationProject, CityProject19-04.” Motionpassed4/0. C. ApproveProfessionalServicesAgreementforStrawberryLaneTopographic Survey, CityProject19-05 PublicWorksDirectorBrownexplainedthatitwilltakequiteabitoftimetodetermineright-of-way acquisitionandeasements, staffisrequestingCouncilapprovalatopographicsurveyforthe projectarea. Siakel moved, Labadieseconded, AdoptingRESOLUTIONNO. 19-052, “AResolutionto ApproveaProfessionalServicesAgreementwithWSBforTopographicSurveyon Strawberrylane, CityProject19-08.” Motionpassed4/0. D. AcceptProposalforUpgradetoAmesburyWellControls PublicWorksDirectorBrownstatedthattheCityhadincludedreplacementoftheAmesburyWell controlsinitsCIP. Heexplainedthatbasedonafailureintheinterface, staffisrecommending switchingthingsaroundintheCIPtoreplacethePLCandinterfacein2019andthecorrosion projectbemovedto2021. Siakel moved, Johnson seconded, ApprovingtheRevisiontotheCIPandAdopting RESOLUTIONNO. 19-053, “AResolutionAcceptingProposalsfromAE2SforUpgradesto theAmesburyWellControls.” Motionpassed4/0. 9. GENERAL/NEWBUSINESS A. Ordinance565AmendingCityCodeSection1001BuildingCode PlanningDirectorDarlingexplainedthatthisisahousekeepingitemthatmakestheCityCode matchtheStatestatute. Siakelmoved, Johnsonseconded, ApprovingOrdinance565, AmendingCityCodeSection 1001oftheBuildingCode. Motionpassed4/0. Siakel moved, Johnson seconded, AdoptingRESOLUTIONNO. 19-054, “AResolution ApprovingPublicationofOrdinanceNo. 565byTitleandSummary.” Motionpassed4/0. B. ApproveRFPforEngineeringServices AdministratorLerudexplainedthatCouncilhadrequestedthatstaffprepareaRFPforengineering services. HereviewedtheitemsincludedintheRFPandnotedthat itwillbedistributedby invitation. Henotedthattheplannedtransitionwouldbeinthefourthquarterof2019. Labadiemoved, Zerbyseconded, toApprovetheRFPforEngineeringServices, as presented. Motionpassed4/0. C. ApproveStreetInspectorPositionDescriptionandAuthorizeAdvertisement CITYOFSHOREWOODREGULARCOUNCILMEETINGMINUTES MAY28, 2019 Page8of8 AdministratorLerud statedoneofthethingsdiscussedattheFebruaryCouncilretreatwasthe possibilityofbringingonastreetinspectorasastaffmemberratherthanthroughtheconsulting engineeringfirm. Hestatedthatstaffhasdevelopedaproposedjobdescriptionandsalaryrange andincludeditinthepacket. Johnsonmoved, Siakelseconded, toApproveStreetInspectorPositionDescriptionand AuthorizeAdvertisement. Motionpassed4/0. 10. STAFFANDCOUNCILREPORTS A. AdministratorandStaff 1. AprilGeneralFundReport MayorZerbycommendedFinanceDirectorRigdonforawellputtogetherreport. 2. SpringCleanup PublicWorksDirectorBrownstatedthattheSpringCleanUpeventwaswellattended. 3. BoulderBridgePondUpdate PublicWorksDirectorBrownnotedthatthewaterlevelsshouldbegoodforthetimebeing. 4. June10ParkCommissionInterviewsStartTime CityClerkThonestatedthattherearefourpeopletointerviewandstaffwouldliketostartthe processat5:30p.m. SheaskedtheCounciltoletherknowifthatstarttimewouldbepossible. Other CityEngineerFauskestatedthatthecontractorfromthe2018streetconstructionprojecthas beenoutfinishingupthelastdetails. ShenotedthatExcelsiorwillbestartingtheirstreetprojects onAcademy, Grant, andPleasantsoon. B. MayorandCityCouncil - None 11. ADJOURN Johnsonmoved, Labadieseconded, AdjourningtheCityCouncilRegularMeetingofMay 292019, at9:00P.M. Motionpassed5/0. ATTEST: ScottZerby, Mayor SandieThone, CityClerk 2C MEETINGTYPE CityofShorewoodCouncilMeetingItem RegularMeeting Title / Subject: VerifiedClaims MeetingDate: June10, 2019 Preparedby: MichelleNguyen, SeniorAccountant GregLerud, CityAdministrator JoeRigdon, FinanceDirector Attachments: Claimslists PolicyConsideration: ShouldtheattachedclaimsagainsttheCityofShorewoodbepaid Background: Claimsforcouncilauthorization. 65433 - 65460 & ACH 182,799.80 TotalClaims $182,799.80 Wehavealsoincludedapayrollsummaryforthepayrollperiode May26, 2019. FinancialorBudgetConsiderations: Theseexpendituresarereasonableandnecessarytoprovideservi budgetedandavailableforthesepurposes. Options: TheCityCouncilismayacceptthestaffrecommendationtopayt expenditureitdeemsnotinthebestinterestofthecity. Recommendation / ActionRequested: Staffrecommendsapprovaloftheclaimslistaspresented. NextStepsandTimelines: Checkswillbedistributedfollowingapproval. 0.-'1#23'!. 1?0& 1 @%.AB"CCCCDECFEDCGH#I#$2ICFIDJIDCGH 4567#89#:;82<=88, 9 K,#GCG) 1 !%(#901L GCGICCIGCGCICCCC#CECC#MMNDJOEGP4Q:;#QK,#5KR<:6S<K6: GCGIGGITGCOICCCC#GNJGMEMT#CECC$Q26I65S< GCGIGGITGDDICCCC#GOGEOG#CECC954Q#48K625@#I#4567#:;Q2< GCGIGOITGCGICCCC#GCNJPJEGP#CECC9 I65S<#2<)Q2 GCGIGOITGCOICCCC#GNGHDEHP#CECC$Q26I65S< GCGIGOITGDGICCCC#PHPEFO#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIGOITGDDICCCC#HCCEJH#CECC954Q#48K625@#I#4567#:;Q2< GCGIGOITGOGICCCC#GNJTFEDG#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIGOITGFGICCCC#HFEDG#CECC=82U<2:#48S$<K:Q658K GCGIGFITGCGICCCC#FNCGGETF#CECC9 I65S<#2<)Q2 GCGIGFITGDGICCCC#OJFEPH#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIGFITGDDICCCC#OJJEJT#CECC954Q#48K625@#I#4567#:;Q2< GCGIGFITGOGICCCC#FGJEOG#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIGFITGFGICCCC#DPETH#CECC=82U<2:#48S$<K:Q658K GCGIGPITGCGICCCC#FNFHTEPO#CECC9 I65S<#2<)Q2 GCGIGPITGDGICCCC#TGHEMF#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIGPITGDDICCCC#TDOETH#CECC954Q#48K625@#I#4567#:;Q2< GCGIGPITGOGICCCC#HDDEGO#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIGPITGFGICCCC#OHEHM#CECC=82U<2:#48S$<K:Q658K GCGIDTITGCGICCCC#FNDDOECF#CECC9 I65S<#2<)Q2 GCGIDTITGDGICCCC#DPDEJP#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIDTITGDDICCCC#OHCETJ#CECC954Q#48K625@#I#4567#:;Q2< GCGIDTITGOGICCCC#FTGEMC#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIDTITGFGICCCC#DPEHT#CECC=82U<2:#48S$<K:Q658K GCGIODITGCGICCCC#GTNDTDEMH#CECC9 I65S<#2<)Q2 GCGIODITGCDICCCC#MDFETT#CECC8R<265S< GCGIODITGCFICCCC#GGDEPT#CECC:62<<6#$Q)<2#$Q7 GCGIODITGDGICCCC#GNCDGEOO#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIODITGDDICCCC#GNCMJEFJ#CECC954Q#48K625@#I#4567#:;Q2< GCGIODITGOGICCCC#DNFPCEJM#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIODITGFGICCCC#HOHEOP#CECC=82U<2:#48S$<K:Q658K GCGIOOITGCGICCCC#GHTEPD#CECC9 I65S<#2<)Q2 GCGIOOITGDGICCCC#GDEJJ#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIOOITGDDICCCC#DJEOJ#CECC954Q#48K625@#I#4567#:;Q2< 2#I#)*+#,-0.-'1#23'!.#VCF*DT*DCGH#I#GD"GD#$SW$%? #G GCGIOOITGOGICCCC#DFFEJT#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIOOITGFGICCCC#DOEOF#CECC=82U<2:#48S$<K:Q658K GCGIFDITGCGICCCC#TNMDFECD#CECC9 I65S<#2<)Q2 GCGIFDITGDGICCCC#DJCEMM#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIFDITGDDICCCC#ODMEMM#CECC954Q#48K625@#I#4567#:;Q2< GCGIFDITGOGICCCC#JDJEPJ#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIFDITGFGICCCC#DOFEOJ#CECC=82U<2:#48S$<K:Q658K GCGIFOITGCGICCCC#GNCHMEHT#CECC9 I65S<#2<)Q2 GCGIFOITGDGICCCC#PDEDJ#CECC$<2Q#48K625@#I#4567#:;Q2< GCGIFOITGDDICCCC#PDEOT#CECC954Q#48K625@#I#4567#:;Q2< GCGIFOITGOGICCCC#DOETM#CECC<S$+87<<#5K:2QK4<#I#4567 GCGIFOITGFGICCCC#FDEHC#CECC=82U<2:#48S$<K:Q658K 66789:;<=$66789:;<= 01%*$2 #345 9 K,#DCG:B'! 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DCGICCIGCGCICCCC#CECC#DNFTFEFG4Q:;#QK,#5KR<:6S<K6: DCGICCITGCGICCCC#GNFOPEJM#CECC9 I65S<#2<)Q2 DCGICCITGCDICCCC#GOCEPF#CECC8R<265S< DCGICCITGCOICCCC#FCCEMT#CECC$Q26I65S< DCGICCITGDGICCCC#GGFETG#CECC$<2Q#48K625@#I#4567#:;Q2< DCGICCITGDDICCCC#GFGEJC#CECC954Q#48K625@#I#4567#:;Q2< DCGICCITGOGICCCC#GJEFH#CECC<S$+87<<#5K:2QK4<#I#4567 DCGICCITGFGICCCC#HCEFM#CECC=82U<2:#48S$<K:Q658K 87>?>;><$87>?>;>< 01%*$2 #345 9 K,#MCG=%. !# MCGICCIGCGCICCCC#CECC#JNFFJEGP4Q:;#QK,#5KR<:6S<K6: MCGICCITGCGICCCC#FNFFFEHO#CECC9 I65S<#2<)Q2 MCGICCITGCFICCCC#GHDEPT#CECC=Q6<2#$Q)<2#$Q7 MCGICCITGDGICCCC#TDHEDP#CECC$<2Q#48K625@#I#4567#:;Q2< MCGICCITGDDICCCC#TCCEMM#CECC954Q#48K625@#I#4567#:;Q2< MCGICCITGOGICCCC#PDOEHG#CECC<S$+87<<#5K:2QK4<#I#4567 MCGICCITGFGICCCC#GFTEFM#CECC=82U<2:#48S$<K:Q658K 97>>9;<=$97>>9;<= 01%*$2 #345 9 K,#MGG:%1-.%!&#: X !# MGGICCIGCGCICCCC#CECC#MNCDFEJH4Q:;#QK,#5KR<:6S<K6: MGGICCITGCGICCCC#TNOJMEMF#CECC9 I65S<#2<)Q2 MGGICCITGCFICCCC#GHDEPT#CECC:<=<2#$Q)<2#$Q7 MGGICCITGDGICCCC#OTCEPH#CECC$<2Q#48K625@#I#4567#:;Q2< MGGICCITGDDICCCC#OGPEMJ#CECC954Q#48K625@#I#4567#:;Q2< MGGICCITGOGICCCC#MMPEDT#CECC<S$+87<<#5K:2QK4<#I#4567 2#I#)*+#,-0.-'1#23'!.#VCF*DT*DCGH#I#GD"GD#$SW$%? #D MGGICCITGFGICCCC#GDPEFC#CECC=82U<2:#48S$<K:Q658K 67@8>;9A$67@8>;9A01%*$2 #345 9 K,#MDG2A&A(-1?# MDGICCIGCGCICCCC#CECC#HJTETC4Q:;#QK,#5KR<:6S<K6: MDGICCITGCGICCCC#JPFEJC#CECC9 I65S<#2<)Q2 MDGICCITGDGICCCC#FPEHC#CECC$<2Q#48K625@#I#4567#:;Q2< MDGICCITGDDICCCC#FCEJJ#CECC954Q#48K625@#I#4567#:;Q2< MDGICCITGOGICCCC#JFEGT#CECC<S$+87<<#5K:2QK4<#I#4567 MDGICCITGFGICCCC#OEPH#CECC=82U<2:#48S$<K:Q658K A9?;?@$A9?;?@01%*$2 #345 9 K,#MOG:.'!>#=%. !# MOGICCIGCGCICCCC#CECC#GNJHMEJC4Q:;#QK,#5KR<:6S<K6: MOGICCITGCGICCCC#GNDJDEOH#CECC9 I65S<#2<)Q2 MOGICCITGCDICCCC#HMETD#CECC8R<265S< MOGICCITGDGICCCC#GCCEJM#CECC$<2Q#48K625@#I#4567#:;Q2< MOGICCITGDDICCCC#GCCEMJ#CECC954Q#48K625@#I#4567#:;Q2< MOGICCITGOGICCCC#GPMEHC#CECC<S$+87<<#5K:2QK4<#I#4567 MOGICCITGFGICCCC#OHEFM#CECC=82U<2:#48S$<K:Q658K 79A6;9@$<79A6;9@01%*$2 #345 9 K,#JCC$%&!'((#4( %!-1?#901L JCCICCIGCGCICCCC#PFNGJDEJM#CECC4Q:;#QK,#5KR<:6S<K6: JCCICCIDGJCICCCC#CECC#TGNCJCEMO)28::#$Q728++#4+<Q25K) JCCICCIDGJGICCCC#CECC#PNJPDEDC;<Q+6;#5K:2QK4<#$Q7Q@+< JCCICCIDGJDICCCC#CECC#TNHCOEMO9<,<2Q+#=56;;8+,5K)#$Q7Q@+< JCCICCIDGJOICCCC#CECC#DNTHJEPO:6Q6<#=56;;8+,5K)#$Q7Q@+< JCCICCIDGJTICCCC#CECC#HNFCCETD954Q*S<,54Q2<#6Q[#$Q7Q@+< JCCICCIDGJFICCCC#CECC#PNDOCEOM$<2Q#=56;;8+,5K)#$Q7Q@+< JCCICCIDGJMICCCC#CECC#FNGPDECC,<9<22<,#48S$<K:Q658K JCCICCIDGJJICCCC#CECC#GNPMCEMJ=82U<2:#48S$<K:Q658K JCCICCIDGJHICCCC#CECC#HFECC:<4#GDF#,<$#4Q2<#2<5S@#$Q7Q@+< JCCICCIDGPGICCCC#CECC#GNOCCEJD,5:Q@5+567#5K:2QK4< JCCICCIDGPOICCCC#CECC#JGCECC;<Q+6;#:QR5K):#Q448 K6 JCCICCIDGPTICCCC#CECC#FHGEOC,<K6Q+#,<+6Q JCCICCIDGPFICCCC#CECC#TTPECC,<K6Q+#I#K58K 7<98;96$=>7<98;9601%*$2 #345 2#I#)*+#,-0.-'1#23'!.#VCF*DT*DCGH#I#GD"GD#$SW$%? #O B(/ )#2 #345 9@7:?>;>8$<9@7:?>;>8 2#I#)*+#,-0.-'1#23'!.#VCF*DT*DCGH#I#GD"GD#$SW$%? #T 2D MEETINGTYPECityofShorewoodCouncilMeetingItemRegularMeeting Title / Subject: AcceptFinalImprovementsandAuthorizeFinalPaymentforBoulder BridgeMCCProject, CityProject18-01 MeetingDate: June10. 2019 Preparedby: LarryBrown, DirectorofPublicWorks Attachments FinalPayVoucher, Resolution PolicyConsideration: None Background:OnJuly23, 2018,theCityCouncilawardedthecontractfortheBoulderBridge MotorControlCenter (MCC) ProjecttoElectricalInstallationandMaintenance, Companyforan originalcontractamountof $129,900.00. Thesubjectprojecthasbeencompletedandtested. Thefinalco, withchangeorders, is $138,127.47, asshowninthefinalpayvoucherasAttachment1. FinancialorBudgetConsiderations: The2018CIPhadprogrammedin $200,000fortheproject. ThereforeadequatefundsexistwithintheMunicipalWaterFundt project. Options 1.ApprovetheresolutionacceptingCityProject18-01andAuthorizingFinalPayment 2.Providestaffalternativedirection. Recommendation / ActionRequested: StaffrecommendsapprovaloftheResolutionthat acceptsthefinalimprovementsandauthorizesfinalpaymenttoEl Maintenance, Company. ConnectiontoVision / Mission: Maintainingqualityinfrastructuredirectlyimpactsthequality ofpublicservices. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualit healthyenvironment, avarietyofattractiveamenities, asustai managementthrougheffective, efficient, andvisionaryleadershi Page1 CITYOFSHOREWOOD RESOLUTION NO. 19 ARESOLUTIONACCEPTINGFINALIMPROVEMENTSAND AUTHORIZINGFINALPAYMENTFORTHEBOULDER BRIDGEMOTORCONTROLCENTERREPLACEMENT PROJECT, CITYPROJECT18-01 rdWHEREAS, onJuly23, 2018, theShorewoodCityCouncilawardedthecontract fortheBoulderBridgeMotorControlProject, CityProject18-01, toAE2SConstruction, LLC, DBAElectricalInstallationandMaintenance (EIM); and WHEREAS, saidImprovementshavebeencompletedaccordingtotheapproved plansandspecificationsonfile; and WHEREAS, theDirectorofPublicWorkshasinspectedsaidimprovementsand foundthemtobeinorder. NOW, THEREFORE, BEITRESOLVED, bytheCityCounciloftheCityof Shorewoodasfollows: 1. TheCityherebyacceptstheworkcompletedpursuanttosaidcontractand authorizesfinalpaymenttotheContractor, andallwarrantiesshallcommenceasthofthedateofsubstantialcompletion, ofApril12, 2019. ADOPTEDBYTHECITYCOUNCILOFTHECITYOFSHOREWOOD ththis10 dayofJune, 2019. ATTEST: ScottZerby, Mayor SandieThone, CityClerk CityofShorewoodCouncilMeetingItem 2ETitle/Subject: AppreciationEvent MeetingDate: June10, 2019 MEETING PreparedBy: GregLerud, CityAdministrator TYPE REGULAR Background: TheCityofShorewoodhastraditionallyheldasummerappreciation eventthatrecognizesvolunteercommissioners, representatives, andstaff. Thepast budgetfortheeventhasbeen $2,500, anditisexpectedthatthecostforthisyearwill besimilar. RecommendedAction: Thatthecouncilfindsthattherecognitioneventshouldbe heldagainthisyearbymotion. Ifthecouncilapprovestheevent, acalendarinvitewill besenttoallparticipantstodeterminewhatdatesworkforthemostpeople, andan appropriatevenuewillbereservedbasedonthatresponse. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublic services, ahealthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, and soundfinancialmanagementthrougheffective, efficient, andvisionaryleadership. Page1 CityofShorewoodCouncilMeetingItem 2FTitle/Subject: ApprovalforClosingCityHallJuly5 MeetingDate: June10, 2019 MEETING PreparedBy: GregLerud, CityAdministrator TYPE REGULAR Background: July4fallsonaThursdaythisyear, andmultiplestaffmembershaveindicated thattheywouldliketotakeJuly5offforvacation. Itisanticipatedthatitwillbearelativelyslow daywithCityHallbeingclosedonJuly4. Staffisrequestingtoofficiallyclosecityhallthisyear alldayonFriday, July5. CityHallstaffmayusetheirpersonalday, vacationoraccruedcomp timeforthedayoff. Options 1. Keepnormalcityhallhours. Ifthecouncilwantstokeepnormalhours, staffwillworkto provideaskeletoncrew. 2. AllowcityhalltobeclosedonJuly5andgiveremainingstafftheoptiontousevacationor comptime. RequestedCouncilAction AmotionauthorizingclosingCityHallJuly5, 2019andallow stafftousetheirpersonalleave, vacation, orcomp-timefortheclosure. NextStepsandTimeline Ifthecouncilpermitstheclosure, staffwillpostnoticeatcityhall andcommunicatethroughthewebsiteandsocialmedia. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublic services, ahealthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, and soundfinancialmanagementthrougheffective, efficient, andvisionaryleadership. Page1 2G MEETINGTYPECityofShorewoodCouncilMeetingItemRegularMeeting Title / Subject:AcceptQuotesforPressureWashSystem, PublicWorks thMeetingDate: June10,2019 Preparedby: LarryBrown, DirectorofPublicWorks Attachments: CIPExcerpt, Quote Background: ThePublicWorksDepartmentroutinelywashesdownequipmentaftersnowplowing events, majoroperations, andaspartofroutinemaintenanceofequipmenttohelppreservetheservice lifeoftheequipment. Thisisaccomplishedbyastationaryhighpressurewashboilerandpumpsystem locatedinthewashbayatShorewoodPublicWorksFacility. Theexistingsystemistheoriginal equipmentthatwasinstalledwiththebuildingin1992andcurrentlyneedsreplacement. Attachment1tothisreportisanexcerptoftheapproved2019CapitalImprovementProgram (CIP) whichindicatesthebudgetedamountof $18,000forthepressurewashsystem. Staffsolicitedproposalsforfurnishingandinstallationofanewsystem. Attachment2isacopyofthe lowestproposal. ResultsofthequoteprocessareshowninTable1below. Firm Amount AmericanPressure, Inc. $ 8,660.00 Schusters$9,345.00 Table1 FinancialorBudgetConsiderations: Asnotedabove, the2019CIPhas $18,000budgetedfortheproject fromtheEquipmentReplacementFund. Therefore, adequatefundsexistforthisimprovementproject Recommendation: StaffisrecommendingapprovalofaMotionthatacceptstheQuotefromAmerican Pressure, Inc., intheamountof8,660.00. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualit healthyenvironment, avarietyofattractiveamenities, asustaidsoundfinancial managementthrougheffective, efficient, andvisionaryleadershi Page1 Attachment2 7A MEETINGTYPE CityofShorewoodCouncilMeetingItem RegularMeeting Title / Subject: Approvethe2040ComprehensivePlan MeetingDate: June10, 2019 Preparedby: MarieDarling, PlanningDirector Attachments: CommentsReceived RevisedGraphics Resolution Copiesofthe2040ComprehensivePlanareavailableontheCity’swebsite Background: AttheirOctober30, 2018meeting, thePlanningCommissionheldapublichearingtoconsidertheDraft ComprehensivePlan2040. Theyvotedunanimouslytorecommendreleaseofthedocumenttothe adjacentgovernmentaljurisdictionssubjecttothreechanges, whichwerepreviousincorporated. The CouncilauthorizedthedistributiontoShorewood’sadjacentcommunitiesandotherjurisdictionson November13, 2018andtherequiredsix-monthcommentperiodexpiredonMay20, 2019. StaffreceivedminorcommentsfromtwojurisdictionsCarverCounty (typoonagraphic) andThree RiversParkDistrict (requestsforchangestotheirparksreferences). Allthechangeshavebeen incorporatedandtherevisedgraphicsareattached. Sixotherjurisdictionssubmittedformal acknowledgementsthattheyhadnocommentsontheplan. Staffreceivedoneadditionalcommentfromaresident (attached) justbeforetheplanwasreleasedfor commenttotheadjacentjurisdictionsregardingtheneedforimprovementstoStrawberryLanedueto theincreasingenrollmentofMinnewashtaElementary. Staffmadenochangestothedocumentbased onthesecomments, butnotethattheStrawberryLaneprojectisincludedincity’sCIPfor2023. Additionally, theCityCouncilrecentlyauthorizedsurveyingtheright-of-wayinpreparationforthe project. FinancialorBudgetConsiderations: TheCityCouncilhaspreviousbudgetedfundsforthe ComprehensivePlanUpdatetoprovideforthecostsassociatedwithdevelopingtheplan. Recommendation / ActionRequested / NextSteps: Staffrecommendsadoptionoftheattached resolutionapprovingtheplansubjecttotheMetropolitanCouncil’sreviewandcommentpursuantto StateStatuteandauthorizesstafftosubmittheplantotheMetropolitanCouncil. AftertheMetropolitanCouncilconcludestheirreview, staffwillformallyforwardthefinalcopyofthe plantotheCityCouncil’sattentionwithasummaryofanynecessarychanges. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublicservices, a healthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, andsoundfinancial managementthrougheffective, efficient, andvisionaryleadership. S:\Planning\ComprehensivePlan\CompPlan2019\CouncilAction\190610CAFAdoptandReleasetoMetropolitanCouncil.docx 8A MEETINGTYPECityofShorewoodCouncilMeetingItemRegularMeeting Title / Subject: DraftSpeedBumpPolicy MeetingDate: June10th, 2019 Preparedby: LarryBrown, DirectorofPublicWorks Attachments DraftPolicy PolicyConsideration: ShouldtheCityCouncilamendmeasuresforTrafficCalmingtoinclude speedbumps? Background:TheCityhasreceivedarequestfromtheShorewoodPondcommunitthe additionofspeedbumpstoParkLane. Therequeststemsfromthefactthatmanyofthemotoriststhatutilizethesouthendof FreemanParkareusersthatdonotliveintheneighborhood, ornecessarilywithintheCityof Shorewood. Residentsoftheareaoftenvoiceconcernsregarding speedingtraffic through thearea. Therefore, residentsoftheareaofvoicedtheirstrongpreferenceforspeedbumps alongParkLane. Staffhasdiscussedthisissueatlength. Fromapublicworksptheplacementofany speedbumpsisanimpairmenttoroutineoremergencyresponse. Inthepast, concernhasbeenvoicedfromemergencyrespondersaswell. Whileitdoesnotprevent response, itaddsaminoramountoftimeandnuisancetotheresponse. ItshouldalsobepointedoutthattheCityofTonkaBayhasrecentlyinstalledspeedbumpson PleasantAvenueinTonkaBay, asitnearsCR19. Sincetheinstallationofthespeedbumps, SLMPDhasreceivedreportsoftrafficswervingaroundthespeed andeventravelinginto yardstoavoidthem. Inresponse, residentshavereportedlyplacedotherobjectsthat safetyconcernstodetourvehiclesfromtraversingtheboulevards. Havingstatedthatfortherecord, itisunderstoodthatresidentsoftheareaare outsidetraffic generatedforeventsatFreemanPark. Certainly, thesouthendofFreeman Parkisusedintenselyduringthebaseballseason. Staffdidprovideadraftofaspeedbumppolicytobeabletoconsidertherequestreceived. Certainly, thebalanceishowtheproposedtrafficcalmingmeasuresareimplemented. Whileit MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualit healthyenvironment, avarietyofattractiveamenities, asustaiase, andsoundfinancial managementthrougheffective, efficient, andvisionaryleadershi Page1 maybedesirabletobringspeedstoaminimuminkeyareas, hamperingthroughtrafficinall neighborhoodsisnotadesiredgoalofagoodtransportationnetwork. Thedraftpolicyhasbeenattachedforconsideration. Staffwillpresentthisinday evening. CITYOFSHOREWOOD SPEEDHUMPPOLICY TheCityofShorewoodrecognizesthatproperlyplacedspeedhump reducingvehicularspeedsanddiscouragingcutthroughtraffico Speedhumpsmaybeinstalledinresidentialareasifallthefol 1.Toensuretimelyresponseofemergencyvehicles, nospeedbumps PrincipalArterial, MinorExpander, MajorCollector, MinorColle 2.Thecontinuouslengthofroadorstreetcannotbemorethan1500feet, norlessthan500 inlength. 3.Aconditionofspeedingexistswhenthe85thpercentilespeedoftrafficonthestreetexceedsthe postedspeedlimit, or; thestreetisadirectroutetoafacilityorbusinessthatgeneratesa significantamountofnon-neighborhoodtraffic, andthecityreceivesapetitionfrom60percent oftheresidentsalongthestreet. 4.Theeligiblestreetmustbeastreetundertheauthorityofthe anaveragevehiclecountofmorethan1,000perday. 5.Speedhumpswillnotbeconsideredonstreetswhereasignifican divertedtonearbyorlocalstreets. Conditionsontheinstallationofspeedhumps: 1.Speedhumpswillonlybeconsideredforinstallationonlocalresidentialstreetsdeterminedb theCityEngineertohaveadequateverticalandhorizontalalign safelyaccommodatetheinstallationofspeedhumps. Speedhumps streetswithhorizontalcurveswithlessthan300feetcenterlineradius verticalcurveswithlessthanminimumsafestoppingsightdista 2.Thestreetshouldnotbeanimportantaccessrouteforemergency consideredare: a.Whetherthestreetisaprimaryrouteforemergencyvehicles. b.Whethertheinstallationofspeedhumpscouldcauseasignifican toemergencies. 3.Thedesignofthespeedhumpshallbe (insertgraphicordescrip 4.SpeedhumpsshallnotbepermittedtobeinplacefromOctobertoAprilinord plowing. Conditionsoninstallationandmaintenanceofspeedhumps. 1.Thecityshallberesponsiblefortheseasonalinstallationand 2.Ifaspeedhumphasbeeninstalledinaneighborhoodandthecit petitionfrom60percentoftheneighborhoodrequestingthespee shallremovethespeedhump. Onceaspeedhumpisremoved, theCitywillnotconsider reinstallingaspeedhumpunlesstherewasanextraordinarychan Attachment1 CITYOFSHOREWOOD COUNTYOFHENNEPIN STATEOFMINNESOTA RESOLUTION19- ARESOLUTIONTOAPPROVEAPROFESSIONALSERVICES AGREEMENTWITHBARRENGINEERING, CITYPROJECT18-04 WHEREAS, CityStaffhassolicitedaproposalforprofessionalservicesfromBarr Engineeringforhydraulicanalysis, agencycoordination, survey, projectpermitting, preliminaryandfinaldesignfortheGrantStreetDrainageProject, asshowninExhibit A; and WHEREAS, theDirectorofPublicWorkshasreviewedsaidproposalandfoundittobe inorder NOWTHEREFORE BEITRESOLVEDBYTHECITYCOUNCILOFTHECITYOF SHOREWOOD, MINNESOTAASFOLLOWS: 1. TheCityCounciloftheCityofShorewood, Minnesotaauthorizestheexecutionof aprofessionalservicesagreementwithBarrEngineeringtocompletesaid analysis, asoutlinedinExhibitA. thPassedbytheCityCouncilofShorewood, Minnesotathis10 dayofJune, 2019. ScottZerby, Mayor Attest: SandieThone, CityClerk CityofShorewoodCouncilMeetingItem 10A1Title/Subject: ShorewoodCommunityandEventCenter MeetingDate: Monday, June10, 2019 MEETING PreparedBy: TwilaGrout, SCECandParkandRecDirector TYPE ReviewedBy: GregLerud, CityAdministrator Regular MeetingAttachments: StaffisprovidingCityCouncilanupdateonthefirstsixmonthsof2019operationsat theShorewoodCommunityandEventCenter (SCEC). Belowisanoverviewofwhat hastakenplaceatthecenter. ProgramsandEvents NewclassesthattheSCEChasheldsincethebeginningoftheyearhavebeen: Threeinstantpotclasses (theseclassesweresuccessfulandstaffhasbeen askedwhenwewillbeofferingitagain) Decluttering/Organizingprogram Adogevent Chairmassages (thisisbeingofferedonceamonththroughJune. Ifsuccessful wewillcontinuetheprogram) Inadditiontothenewprograms/eventslistedabove, thecitycontinuestohostArctic Fever, GardenFairandOktoberfest. Staffcontinuestoworkonnewprogramsandevents. Offeringtheseprogramsand eventsbringsinresidentsandalsopeoplefromothercommunitiesthatwerenotaware ofthefacility, whichmaybringinpotentialrentals. Rentals TheShorewoodCommunity & EventCentercontinuestohostbirthdayparties, bridal/babyshowers, Celebrationoflife, workshops, homeownersassociations, kitchen rentalsandweddingreceptions. Toastmasters, SeniorAAandKixDanceareweeklyrentals, alongwithAmesbury Boardwhichmeetsmonthly. TheSouthshoreSeniorPartnerscontinuetohavetheirweeklyclasses - fitnessclasses, quilting, woodworking, knitting, makingcards, specialoccasionluncheons, bridge, mahjong, dementiasupportgroup. MissionStatement: TheCityofShorewoodiscommittedtoprovidingresidentsqualitypublic services, ahealthyenvironment, avarietyofattractiveamenities, asustainabletaxbase, and soundfinancialmanagementthrougheffective, efficient, andvisionaryleadership. Page1 Listedbelowaresomenewrentalsforthecenterthisyear: DJDrivingSchool (theyarerentingthecenterfor2weeksinJune, Julyand August) TheBoardofDirectorsoftheMinnesotaChapteroftheInternationalPublic ManagementAssociationforHumanResourcesConference Divorcemediation (isrentingtheconferenceroomonceaweek) Pre-Kgraduation MinnetonkaCountryClubHomeownersAssociation TownHallmeetings LegislativePanels Belowisacomparisonthatwillgivecitycouncilaviewof2018and2019rentalsforthe firstsixmonths. 2018FirstSixMonthsRentals January February March April May June Daytime 11 9 9 9 11 10 Evening/Weekends 22 22 21 27 22 20 Total 33 31 30 36 33 30 2019FirstSixMonthsRentals January *February March April May June Daytime 9 4 12 13 15 19 Evening/Weekends 25 24 25 32 17 18 Total 34 28 37 45 33 37 ThelastpartofJanuaryandpartofFebruarythecenterwasclosedsixtimesdueto weatherandrentalswerecancelled. Atthebeginningoftheyearasectionwasaddedtotherentalagreementasking “How didyouhearaboutthecenter”. Responseshavebeen: Previousrenter MemberoftheExcelsiorMen’sGardenClub RecommendedbyChanhassenRecCenter HeardabouttheconferenceroomataCityCouncilmeeting WebSite Friend ElectronicSign Drovebylocationforyears Improvements Someimprovementsthatarecurrentlybeingworkedon: Thepatiooffthediningroom. BuildingInspector, JoePazandakisworkingon thedesignandgettingquotesfromcontractors. Thiswillbeniceadditionwhenit iscomplete. PublicWorkspaintedtheoutsideoverhangonthecanopyandSignSource placedthesignageontheoverhang. Twoofthethreeairconditionersinthediningroomarehavingtobereplaced. Onewentoutlastfall, theotherunitwentoutafewweeksago. Wewereableto getoneunitinstalledtheweekofMay24. Feedbackontherenovationstothecenterhasbeenverypositivefromthosethathave visited/rentedthecenter. Advertising/Promoting Staffiscurrentlyworkingonabrochuretomailtolawoffices, mediationoffices, sports organizations, cateringbusinesses, funeralhomesandotherbusinesses. Weare waitingonpicturesfromaweddingreceptionthattookplaceinMay, astheyagreedto sharesomeoftheirpicturesforthewebsiteandbrochure. Wearealsoworkingwithan individualinregardstoalogo. ThegoalistohavethiscompletedbytheendofJuly. thApromotionthatthecenterisdoingrightnowisrunningthroughAugust30. Room rentalsarehalfpriceonFridays, from8amto4pm, ifthepotentialrentermentionsthat theywouldlikethehalfpricedealwhentheyreservethespace. Thisappliesto residents, non-residentsandnon-profit. To-datewehavehadonehalfpricerental. Otherpromotionsthatstaffwillbeworkingonare: Facebook/Instagram/Twitter – iftheylikethepage, offeranon-linecouponforo discountrental RunpromotioninSunSailorandLakeshore (likeevery3months) Seethisado callandrentaroom – get10% off RunPromotionsliketheFridayofferthatisrunningnowo Ifarentalrecommendsthecentertosomeoneandtheyrent, therentalthato recommendedthecentergets10% offtheirnextrental Posters/flyerattheparkspromotingthecentero ThecenteralsoadvertisesintheTwinCitiesBusinessMagazine, MinnesotaWedding Guide, SunMediaWeddingSpecialEdition, SouthwestMetroChamberofCommerce DirectoryandExcelsiorMembershipDirectory. Financials CityofShorewood SCECRevenues & Expenditures 2018-2019 05/31/19 AccountNumber Description 2018 2019 REVENUES: 201-00-3410-0000 RentalIncome 55,988.72 21,200.75 201-00-3473-0000 EventProgramFees 607.00 25.00 201-00-3477-0000 MetroDiningCards 2,304.00 1,700.00 201-00-3480-0000 Program (Class) Fees 1,658.00 (87.00) 201-00-3620-0000 InterestEarnings 1,319.37 0.00 201-00-3623-0000 Contributions & Donations 415.00 0.00 201-00-3670-0000 Miscellaneous 260.00 0.00 TotalRevenues 62,552.09 22,838.75 201-00-3920-0000 TransfersIn - Operations 70,000.00 70,000.00 201-00-3920-0000 TransfersIn - BuildingPurchase 0.00 0.00 201-00-3920-0000 TransfersIn - BuildingImprovements 38,000.00 32,300.00 201-00-3920-0000 TransfersIn - FibertoSCEC 0.00 7,500.00 201-00-3920-0000 TransfersIn - TechnologyImprov. toSCEC 0.00 10,000.00 TotalTransfersIn 108,000.00 119,800.00 TotalRevenuesandTransfersIn 170,552.09 142,638.75 EXPENDITURES: 201-00-4101-0000 Full-TimeRegular 25,894.67 14,721.55 201-00-4102-0000 Overtime 2,856.62 1,189.51 201-00-4103-0000 Part-Time 9,156.34 4,359.39 201-00-4121-0000 PERA - CityShare 1,847.59 1,104.02 201-00-4122-0000 FICA - CityShare 2,534.85 1,427.13 201-00-4131-0000 EmployeeInsurance 204.12 175.91 201-00-4151-0000 WorkersCompensation 1,984.68 775.99 201-00-4200-0000 OfficeSupplies 0.00 138.37 201-00-4223-0000 MaintenanceofBuildings 2,378.24 4,475.21 201-00-4245-0000 GeneralSupplies 3,427.38 864.58 201-00-4246-0000 EventSupplies 0.00 467.41 201-00-4247-0000 CommunityEvent 2,000.00 0.00 201-00-4248-0000 Program (Class) 10,708.71 1,931.00 201-00-4302-0000 ConsultingFees 0.00 0.00 201-00-4304-0000 LegalFees 0.00 0.00 201-00-4321-0000 Communications 1,426.47 495.17 201-00-4331-0000 Travel, Conferences, Schools 181.62 0.00 201-00-4351-0000 PrintingandPublishing 3,567.97 767.50 201-00-4380-0000 UtilityServices 11,450.51 4,593.12 201-00-4400-0000 ContractualServices 17,857.53 7,318.40 201-00-4433-0000 DuesandSubscriptions 360.95 365.81 201-00-4437-0000 Taxes/Licenses 791.00 823.00 201-00-4440-0000 MiscServices 0.00 0.00 201-00-4441-0000 ArcticFeverPrograms 0.00 0.00 201-00-4620-0000 Buildings & Structures 145,822.03 684.89 201-00-4680-0000 OtherImprovements 0.00 4,203.00 TotalExpenditures 244,451.28 50,880.96 NetChangeinFundBalance (73,899.19) 91,757.79 FundBalance, January1 89,062.11 15,162.92 FundBalance, December31 15,162.92 106,920.71 ActionRequested: Noactionisrequiredatthistime. ConnectiontoVision/Mission Consistencyinprovidingresidentsqualitypublic services, ahealthyenvironment, avarietyofattractiveamenities, asustainabletax base, andsoundfinancialmanagementthrougheffective, efficient, andvisionary leadership.